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HomeMy WebLinkAbout1996-08-27-0900AM-Regularf 1 • i i f I 5 BRAZOS COUNTY BRYAN. TEXAS " SLED 95 QUG 2?. PM 1: 37 61EFIi ORA 0 JU COU;tT USE e Dc UTY AGENDA BRAZOS COUNTY COMMISSIONERS COURT MEETING THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, AUGUST 27, 1996 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Walker. 2. Pledge of Allegiance - Commissioner Walker. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county-related issues not scheduled on the agenda. Please limit subject matter to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A recording is made of the meeting; therefore, please give your name and address for the record.) Consider and take action on agenda items 4 - 22: 4. Personnel Change of Status. S. Payment of Claims. 6. Budget Amendment 95/96-39. r 7. Approval of County Payroll. 8. Request by Maintenance Department to hire a temporary, part-time janitor. - 9. Authorization for Purchasing to obtain RFP's for personnel study. 10. Change Orders No. 03, No. 04, and No. 07 for the contract with Chappell Hill Construction Company for the Juvenile Justice Center. 11. Agreement with City of Bryan regarding the Brazos County Law Library. 12. Requisition from General Fund for typewriters for the County Attorney's office. 13. Requisition from Capital Projects for replacement chairs for the County Attorney's office. 14. Sale of miscellaneous Law Books, Bid No. 96-034. 15. Blanket Purchase Orders. G I Commissioners Court Meeting Agenda August 27, 1996 Page Two 16. Purchasing procedure for sealed competitive bids for Road & Bridge. 17. Requisitions let through sealed competitive bids for Road & Bridge. 18. Resolution for Regular License Exempt Plates for Constable, Precinct 4. 19. Ratification of blanket Purchase Order for temporary services for Risk Management. 20. Lease Agreement for the Junior League of Bryan/College Station. 21. Request for acceptance of Sweetwater Subdivision, 102.58 acres, Jesse Bledsoe Survey, Abstract No. 71, as a maintained subdivision. Site is located in Precinct 1. 22. Appointment of member to the Brazos Valley Development Council Board of Directors. 23. Call for citizen input and/or concerns. 24. Announcement of interest items and possible future agenda topics. 25. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any. request for sign interpretive services must be made 48 hours before the meeting. To make arrangements, call (409) 3614102. r PAQF. e i • • s r i ,i r COMMISSIONERS' COURT REGULAR MEETING August 27, 1996 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, August 27, 1996, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding= Gary Norton, Commissioner of Precinct 1; Sandie Walker, Commissioner of Precinct 2, Absent; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. Attached is a list of citizens and officials in attendance: The County Judge gave the invocation and led the pledge of allegiance. There was no citizen input or concerns. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Franklin, Bennie Brazos Center New Employee Mills, Steven County Attorney Transfer Stutts, Katherine Juvenile Serv. New Employee Bass, Eldrickbert Juvenile Serv. Resignation Young, Cynthia Juvenile Serv. New Employee Mendez, Jr., B Road and Bridge Sal Increase Chambers, Evans Road and Bridge Comp. Training Fonseca, San Jaun Road and Bridge Comp. Training Emola, Glenn Road and Bridge Comp. Training Nichols, Frankie Road and Bridge Comp. Training Corral, Higinio Road and Bridge Comp. Training Munoz, Joe Road and Bridge Comp. Training Bass, Anthony Road and Bridge Comp. Training Ponzio, Laura Tax Office Resignation Landry, Jennifer Tax Office New Employee Moncivais, Cindy Tax Office Transf w/i Dep Montalbano, Patsy Tax Office Transf w/i Dep Bass, Summer Tax Office Transf w/i Dep Commissioner Sims questioned the reason for transferring the employee from Hot Check to the County Attorney's office. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the changes as submitted. VC) ,•t , i fr a' Y I' l 5 t, The Court next considered the following Claims as submitted by the County Treasurer for payment: 96009666 through 96009928 On motion by Commissioner Norton, seconded by Commissioner Cauley, the Court voted unanimously to approve the Claims as submitted. The Court next considered Budget Amendment #95/96-39, which would reallocate funds budgeted for the 361st District Court, Brazos Center, Court and Jury Services, and the Sheriff's Office. Commissioner Sims questioned the transfer of funds to the miscellaneous account. On motion by Commissioner Norton, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the County payroll in the amount of $522,000.00 for the period ending August 29, 1996. The next matter for consideration by the Court was a written request submitted by the Building Maintenance Department requesting authorization to hire a temporary part- time janitor. One of the regular part-time janitors is recovering from an extended illness and is not expected to return to work until sometime in November and he would like to hire someone until that time. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to grant the request and authorize the position. On motion by Commissioner Cauley, seconded by Commissioner Norton the Court voted unanimously to authorize the Purchasing Agent to obtain Requests For Proposals for a personnel and salary study. The Court next considered Change Order numbers 3, 4, and 7 for the contract with Chappell Hill Construction Company for the construction of the Juvenile Justice Center. Change Order number 3 would decrease the contract in the amount of $1,170.00, Change order number 4 would increase the contract b 7+ Q VULI_ ____~_w~.r.avK 4~c1 .t11'.~._ l.' ..w.71.::'~.\LT ~ti--~aa~+r+~r......-__`-.___. ~.n....•...`~.rax. ~.r M1... t~..+~._....._........s.~~~a ~..a..._....,...~.,_.~__:11..~.,i_.a'L+~..~~aJ.r.~..~.L~.•..1~...~.<...w..~y+.i......~a.y L.r~.L .u~... a.. r s } a r D • N i , • c i ~S , ,r in the amount of $832.00 and Changer order number 7 would increase the contract in the amount of $414.75. On motion by Commissioner Sims, seconded by Commissioner Norton the Court voted unanimously to approve Change Orders number 3, 4 and 7 as submitted. Copies of the Change Orders are attached hereto. Next to be considered was an agreement with the City of Bryan for housing, labor, supplies, equipment and maintenance of the Brazos County Law Library. For the above mentioned services the County would pay to the City of Bryan $10,956.00 payable in installments of $913.00 per month. On motion by Commissioner Norton, seconded by Commissioner Cauley, the Court voted unanimously to enter into agreement with the City of Bryan for the maintenance of the Brazos County Law Library. The next matter for consideration was approval of a requisition for payment from the General Fund for two (2) typewriters for the County Attorney's Office in the amount of $564.98. On motion by Commissioner Sims, seconded by Commissioner Norton the Court voted unanimously to approve the requisition from the General Fund and authorized the payment $564.98 for two (2) typewriters. The next matter for consideration was approval of a requisition for payment from Capital Expenditures for three (3) replacement chairs for the County Attorney's Office in the amount of $747.00. On motion by Commissioner Sims, seconded by Commissioner Cauley the Court voted unanimously to approve the requisition from the Capital Expenditures and authorized the payment $747.00 for three (3) chairs. The Court next considered bid number 96-034 for the sale of miscellaneous law books. The County Judge recommended the withdrawal of item number twenty-seven (27) which was the law books for the jail. After discussion and on motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to withdraw item number twenty-seven (27) and to accept the bids received on the following items: Number 4 - Ernest V. Bruchez Number 16 - James and Thibodeaux 1 V. 011 1. Number 17 - James and Thibodeaux Norb Mahnke Number 26 - Ann Braneff A copy of the bid tabulation is attached hereto. On motion by Commissioner Norton, seconded by Commissioner Cauley, the Court voted unanimously to approve the following Blanket Purchase Orders: vendor Department Amount Quill Corp. District Attorney $1,000 Career Apparel Sheriff's Office/Jail $1,000 The Court next considered purchasing procedures for sealed competitive bids for the Road and Bridge Department. After discussion of the procedures and releasing encumbered funds on open purchase orders Commissioner Norton moved to approve the Purchase Procedures for Sealed Competitive Bids as submitted for a ninety (90) day period before final implementation. The motion was seconded by Commissioner Sims and carried unanimously. A copy of the Procedures is attached to and made a part of these minutes. The Court next considered the following requisitions for purchases through sealed competitive bids for the Road and Bridge Department: Bid Amount 1) No. 96-014 - Fence Building $25,730.00 Primary -.Mike Earp Secondary - G.E.M. 2) No. 96-013 - Fencing Material $62,470.00 Primary - Hicks Post for wire and wooden posts Primary - Brazos Bottom for T posts and cedar posts on spot purchase for landscape timbers 3) No. 95-024 - Limestone Screening $2,176.00 Primary - Colorado Materials Secondary - Young Materials } No. 95-024 -Base Type A, Grade 1 $225,280.00 Primary - Young Materials Secondary - Colorado Materials Alternate - Austin Crushed Stone 4) No. 95-025 - Aggregate Type B,Grade 4 $17,880.00 Primary - Young Materials Secondary - Colorado Materials 5) No. 95-026 - Hot Mis Type B & D $7,875.00 Primary - Young Materials Secondary - Paveway Contractors VOL ,1_~ i • • f s Bid Amount 6) No 95-027 - HFRS-2 11,890.00 Primary - Gulf States Asphalt No. 95-027 - AEP $13,874.00 Primary - Cleveland Asphalt Secondary - Gulf States Asphalt 7) No. 95-028 - Culverts, Assorted Sizes $5,000 Primary - Wilson Secondary - Caldwell 8) No. 96-006 - Oversized Limestone (066) $26,640.00 Primary - Austin Crushed Stone Secondary - Young Materials 9) No. 96-007 - Self Propelled $6,000.00 Mechanical Broom Primary - Rendal Service Corp. 10) No. 96-005 - Equipment and Operator $162,550.00 Primary - Texcon Secondary - Young Contractors 11) No. 96-018 - Concrete $939.00 Primary - Central Texas Siteworks Secondary - Transit Mix 12) No. 96-012 - Coldmix Limestone $1,927.50 Primary - Vulcan Materials Loaded Only 13) No. 96-004 - Oil, Grease & Fluids $4,143.00 Primary - Dabbs Oil Company on motion by Commissioner Norton, seconded by Commissioner Cauley, the Court voted unanimously to approve the above listed requisitions for the Road and Bridge Department. The next matter before the Court was the adoption of a Resolution stating that the Commissioners Court of Brazos County designates all vehicles used by the Constable Precinct 4 Department which are used for law enforcement shall carry Regular License Exempt Plates and shall so be designated. The County Judge voiced concerns about this request by Constable Precinct 4. After discussion, Commissioner Norton moved to adopt the Resolution that would designate the vehicles in the Constable 4 Precinct used for law enforcement to carry Regular License Exempt Plates. The motion was seconded by Commissioner Cauley, with Commissioners Norton, Cauley and Sims voting "AYE". The County Judge voted "NO" whereupon the motion was announced carried. A copy of the Resolution is attached hereto. yV. dam, . 7 ()L~.~Woo Y On motion by Commissioner Sims, seconded by Commissioner Norton the Court voted unanimously to ratify the Blanket Purchase Order in the amount of $5,000 to Manpower for the Risk Management Department. The Court next considered renewal of a lease agreement between Brazos County and the Junior League Of Bryan/College Station for lease of space in the Brazos Center. The Court was advised that there is no change in this lease from the previous year. Term of the lease is for the period of one year commencing on June 1, 1996 and ending May 31, 1997. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to renew the lease agreement between Brazos County and the Junior League of Bryan/College Station. A copy of the lease agreement is attached. The Court next considered acceptance of the Sweetwater Subdivision as a Brazos County maintained subdivision. The County Engineer stated that the two-year contract maintenance agreement has expired and the subdivision has passed the County Engineer's inspection. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to accept the Sweetwater Subdivision as a County maintained subdivision. Next to be considered was the appointment of a member to the Brazos Valley Development Council Board of Directors. Commissioner Sims moved to appoint Commissioner Cauley to the Board. The motion was seconded by Commissioner Norton, with Commissioners Sims and Norton and the County Judge voting "AYE". Commissioner Cauley abstained. Under citizen input, Jerry Brown recommended that the Court give consideration to computerizing the Brazos County Law Library using CD Rom and if the County must provide a law library for jail inmates allow them access to the Brazos County Law Library and eliminate the need for two libraries. There being no further business to come before the Court the meeting was adjourned. r n • • L f 5 V The foregoing minutes of the Commissioner Court meeting held-August 27, 1996 have been reviewed and are approved in open Court this the 1,9 ra day of 1996, in Bryan, Brazos County, Texas. 'z Alvin W. Jones Gary No n County Judge Commis i ner, Precinct 1 i, i Sandie a r Randy ms Commissioner, Precinct Comm' sinner, Precinct 3 NL;Srey C ley, Jr. Mary n Ward Commis oner, Pre i t 4 County Clerk .1 BRAZOS COUNTY COMMISSIONERS' MEETING ON TUESDAY, AUGUST 27,1996 AT 9:00A-M- 1, ~ (V T A WK . kl-l ~A.4555 m F6!lal s 7- A il e, i v c, (50 g e ✓ vzz-z -Ernie Wev&rcek, ji ven Se, v, az, s v S ~ S Ca- ~ 1 i i K ...m..~.._....a..~_...---- ,.M.....~ ,.~..~G,,~.,.. a,m~..me..:~~ir,-, w•.r r•aa~a.~~-.:•-t n-.,~._- ,.,r,-~.... • • • t t t, t i f i E R i BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1995-1996 BUDGET YEAR NO. 95/96-39 On this the 27th day of August 1996 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Sandie Walker, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on August 27, 1996, the Court heard and approved a budget amendment for the 1995-1996 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 26, 1995 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 27th day of August 1996 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: I1Z.- w Alvin W. Jones, County Judge Original: County Clerk's Office-and attached to the'original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File 9 P 72 3 1 } t / \4 L- VO ~ d~t3 7~sL i t t 1 "...•.a.L....uar~- mi - :•.:.au.,:....wc1Ja:.4.~s - - 4_'3~ -'ia.u..tsst =1''~.. .1 ~1' ' 1 ~L • • • I . i I'1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS NO. 95196 - 39 1 { FD D IV ACCT PROJ ACCOUNT NAME Dr Cr 01 01 3650 521000 Em to ment Services 550.00 01 365001 513000 Salary - Staff 550.00 Brazos Center - To increase Employment Services to cover the shortfall from Salary-Staff which has excess due to one position being vacated for a six month period. N BALANCING TOTAL 550.00 550.00 i• f Prepaied By:• ` MKW ' APProvecl B_ y: ,Date:: 8/20196. Date: VOL ~ , s~ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS NO. 95/96 - 39 FD DIV ACCT PROJ ACCOUNT NAME Dr Cr 01 250001 612170 Court Cost-361 st Dist.Court 25,000.00 01 250001 722010 Crt.Appointed Attys- CCL#1 10,000.00 01 250001 722020 Crt.Appointed Attys -CCL#2 10,000.00 01 250001 722050 Crt.Appointed Attys.-85th 2,500.00 01 250001 722060 Crt.Appointed Attys.-272nd 2,500.00 Court and Jury Services - To reallocate budget to allow for overrun of Court Cost in Departmental Support classification. Balancing Totals / 25,000.00 25,000.00 r . ~_L_ Prepared By:, , MKW Approved By. A Date: 8/22196 Date: 08 ~,a 3 ~ . i A • • V BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS NO. 95196 - 39 t r , i W t FD DIV ACCT PROJ ACCOUNT NAME Dr Cr 01 280001 614500 Miscellaneous Expenditures 4,000.00 01 280001 600800 Clothing/Uniforms 2,000.00 01 280001 603200 Firearms Readiness 1,000.00 01 280001 606000 Office Supplies 1,000.00 Sheriff Administration - To reallocate budget to allow for line item overrun. BALANCING TOTAL 4,000.00 4,000.00 r t,- ~ Prepared•lBy'~ ' MKW, ' " , Date: 8/231961 ' • • ss b::. i+,.#;..R 1. n.... < ,:t, s., d1 ~f: 9•:a. , at+'~I:'v:..•~''~~ ' , r'ii ^,S"C. .y • - dL,.s VO 707 k 1 t, CHANGE ORDER OWNER a ARCHITECT O CONTRACTOR O FIELD O OTHER 0 i PROJECT: Brazos County juvenile justice Center CHANGE ORDER NUMBER: 03 (nam address) Bryan, Texis DATE-July 10. 1996 CONTRACTOR: Chappell Hill Construction ARCHITECT'S PROJECT NO: 94010 (name, address) PO Box 602 Brenham, Texas 77834-0602 CONTRACT DATE: March 27, 1996 CONTRACT FOR: General Construction The Contract is changed as follows: Revise the location of the double check valve assembly for the fire protection entry lines. DEDUCT $1,170.00 Time Extension - Six Days for rain delay and muddy conditions. 6 DAYS See attached information. Not valid until signed by the Owner, Architect and Contractor. The original Contract Sum was $ 5,453,618.00 Net change by previously authorized Change Orders $ -63,740.00 The Contract Sum prior to this Change Order was $ 5,389,878.00 The Contract Sum will be (ma~eased) (decreased) (and angedj by this Change Order in the amount of $ -1,170.00 i The new Contract Sum including this Change Order will be $ 5,388,708.00 The Contract Time troll be (increased) (dec. cased) (a. id 0. by six ( 6 ) days. The date of Substantial Completion as of the date of this Change Order t' erefore is June 13, 1997. NOTE This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed M&hTvxn Price which have been authorized by construction Change Directive. Croslin and Associates. Inc. Chappell Hill Construction. Brazos County Commissioners Court ARCHITECT CONTRACTOR OWNER 11 14 Lost Creek Blvd. Suite 430 PO Box 602 300 East 26th Street Address Address Address ~ Boan. Texas 77803 i Austin. Texas 78746 Brenham. Texas 77834-0602 BY &JW J.,A'A BY ~464114- BY date *7-iO -1,6 date 7 Z5- 7 date 9 - t VOL :.s. ...a ..~.t ~..-_....1..• r.. ..r.....s.L....-_..,.lw~..-.a..4.......u...u..-~..-r......Wr..n..........~e0-`..r~.u..1.....w'f.~.4e... ..L .u f.-...e+... _..._a. _ • • • , ~ . , - ~ . •i. ..i.. • 1. . i r L s CHAPPELL HILL CONSTRUCTION COMPANY P. 0. Box 602 ~~d 1a /C ?j BRENHAM, TEXAS 77834-0602 ( r'' FAX: (409) 830-1363 (409) 836.7823 TRANSMITTAL LETTER # 57 Date: June 25, 1996 To: Larry R. Miller, AIA CROSLIN AND ASSOCIATES, INC. 1114 Lost Creek Blvd., Suite 430 Austin, Texas 78746 lob:BRAZOS COUNTY JUVENILE JUSTICE CENTER - Bryan, Texas Project No. 94010 CHCC Job #178 j, We transmit herewith for your • Information: Approval: X Files: ` Correction: I 1 Retum: 1 Per our previous discussions concerning the double check valve assembly for the fire protection entry lines and your O.K. to 1 I4 install the check valve assembly on the riser inside the building ; in lieu of in an underground vault outside the building, A-1 Fire f i and Security offers a credit of $585. per entry or a total of F $1,170• , 6 Please advise if this is acceptable. Sincerely, CHAPPELL HILL CONSTRUCTION CO. n: Enclosed: Glenn Wehring i ' Pro e t Manager ()LL_~ __ft 4r 4F , (817) 753.0395 FAX ts2-1368 sales service A-1 FIRE and SECURITY EQUIPMENT COMPANY Installations 1:825 N0.19 TH ► WACO, TEXAS 76708 May 29, 1996 Chappell Hill Construction Company f P.O. Box 602 Brenham, Texa% 77833 Attn. Glenn W ehring Dear Mr. Wehring, In response to your fax regarding the installation requirernema for the check valve. It will not be a problem to have it installed with 1 fowl of clearance behind arul 2 feel of clearance in front of the valve as a 36" diameter clearance is required for a Sprinkler Riser anyway. The data sheet on tht backllow preventor in the Underground Section is approved for vertical installation. We will give you a credit of Five hundred eighty-five dollars ($585.00) for eaeb entry for deduction of valve pits Twat deduction of Eleven hundred seventy dollars ($1,170.00). Please foel free to call if you should have any questions or eonoems. Sincerely, Don Lawry Sprinkler Dept. Manager DL:ov k }l Y VOL PAQ L. t • j CHAPPELL HILL CONSTRUCTION COMPANY P. 0. Box 602 BRENHAM, TEXAS 77834-0602 PAX: (409) 880.1363 (409) 836.7823 TRANSMITTAL LETTER 862 • L Y 1 Due'. July 5, 1996 To, Larry R. Miller, AIA CROSLIN AND ASSOCIATES, INC. 1114 Lost Creek Blvd., Suite 430 Austin, Texas 78746 Iob:BRAZOS COUNTY JUVENILE JUSTICE CENTER - Bryan, Texas Project No. 94010 CHCC Job #178 We transmit herewith for your • information: X Approval: X Files: Correction: Return: Chappell Hill Construction Co. hereby requests an extion of time for the following days when no pro gressive work was perfored for the reason listed below. Friday, June 7, 1996 - Rain Monday, June 24, 1996 - Rain Tuesday, June 25, 1996 - Rain Wednesday,June 26, 1996 - Rain Thursday, June 27, 1996 - Rain Friday, June 28, 1996 - Too Wet to work Enclosed: i s' In H. 11 . I, a Sincerely, CHAPPELL HILL CONSTRUCTION CO. r . 7ZZ G1enn.Wehring ' Project manager `M i CHANGE ORDER OWNER O ARCHITECT O CONTRACTOR O FIELD ❑ OTHER O PROJECT: Brazos County juvenile justice Center (-a, addnns) Bryan, Texas CONTRACTOR- Chappell Hill Construction (name. address) PO Box 602 Brenham. Texas 77834-0602 CHANGE ORDER NUMBER: 04 DATE: July 15, 1996 ARCHITECTS PROJECT NO: 94010 CONTRACT DATE: March 27, 1996 CONTRACT FOR. General Construction The Contract is changed as follows: Per Proposal Request No. 03, add Food Pass Thru to Doors 177 and 178, and a peephole in Door 164. See attached information from Chappell Hill Construction. ADD $ 832.00 Not valid until signed by the Owner, Architect and Contractor. The onginal Contract Sum was $ 5,453,618.00 Net change by previously authorized Change Orders $ -64.910.00 The Contract Sum prior to this Change Order was $ 5,388,708.00 The Contract Sum will be (increased) (dec. eased) (a. changed) by this Change Order in the amount of $ 832.00 The new Contract Sum including this Change Order will be $ 5,389.540.00 The Contract Time will be (increases (unchanged) by zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is June 13, 1997. NOTE This umnary does not reflect dunges in the Corm d sum. Contrail Tree w Guaranteed Ma4roum Price which have been authorized by Construction Change Diroct . Croslin and Associates. Inc. Chappell Hill Construction Brazos County Commissioners Court ARCHITECT CONTRACTOR OWNER 1114 Lost Creek Blvd. Suite 430 PO Box 602 300 East 26th Street Address Address Address Austin. Texas 78746 Brenham. Texas 77834-0602 Bryan. Texas 77803 BY BY e~~j , -V / BY date 7-> • 9'6 date T-Z9-YO date 7--1 _9L t • u....a.u~.,..t:t~...,..w..r_.+.ti,..~..~..L.~..tlr.c.,~.c.o. ..r.c•...:.~J..._urr~•v-u,isu.:.r..s.:~...~1.~:._sL.~::.'.~:s......c..._.~:sil,..:•,,^_... -.1~~. J..~,..._..,....,+...,u._~..~ _ • • • CHAPPELL HILL CONSTRUCTION COMPANY P. 0. Box 602 BRENHAM, TEXAS 77834-0602 FAX: (409) 830-1363 (409) 836.7823 TRANSMITTAL LETTER # 5 2 JUN 2 51995 Date: June Z~3; 1~9~J 4 t f C To, Larry R. Miller, AIA CROSLIN AND ASSOCIATES, INC. 1114 Lost Creek Blvd., Suite 430 Austin, Texas 78746 job•BRAZOS COUNTY JUVENILE JUSTICE CENTER - Bryan, Texas Project No. 94010 CHCC Job #178 We transmit herewith for your' information: X Approval: X Files: Correction: Retum: Per your Proposal Request No. 03,. 1 requested a proposal rnm Tq Detention for food pass thru at Doors 177 and 178 and I received from them the attached quote for $730. I also requested a proposal from ISI for a peephole in Door 164 and received a quote of $62. Adding our 58 mark-up to each results in a total cost of $832 Sincerely, CHAPPELL HILL CONSTRUCTION CO. IV, /-,10 Enclosed: Glenn Wehring 7 "Aq V0L__L_...PAQ ^ Project Manager l r Y. J f s Lei ULILNIIUh WNIw4%-Iir4U w:UUr. 1NL. 500 Sandau Suite 450 San Antonio. Texas 78216 210/344-1110 rHANGF ORDER PROPOSAL Date: 6/18/96 ISI CO Number: 1 ISI Job # : 96-05 1 Customer: Chappell Hill Construction Job: Brazos CO Juvenile Just. Ctr 1705 S Horton Street. Box 602 1904 W. Hwy 21 Brenham. TX 77833 Bryan. TX 77803 Iluote the following scope of work: Customer Proposal # Add food pass /doors 171. 178 Per your proposal request No. 03: Ltem 1 Add food pass to doors 177 b 178 @ $365.00 each - $730.00 i Price: $ 730.00 Customer Proposal Add peephole to door 164 s ~ Item 2 Add peephole in door 164 @ $62.00 Price: i 62.00 'lease dote: we must have executed change order in our office before we can proceed. I i ` . cepted by: I rtn-~ tnted Name: Date ompany. ISI Detention Kntracting Group t, • • • i CHANGE C is G ,q,h~ i 9 1998 ORDER OWNER a ARCHITECT O CONTRACTOR O FIELD O OTHER O PROJECT: Brazos County juvenile justice Center CHANGE ORDER NUMBER: 07 (name, address) Bryan, Texas DATE: August 14, 1996 CONTRACTOR: Chappell Hill Construction ARCHITECTS PROJECT NO: 94010 (name, address) PO Box 602 Brenham, Texas 77834-0602 CONTRACT DATE: March 27, 1996 CONTRACT FOR. General Construction The Contract is changed as follows: Provide gypsum board Purr down per PR No. 08. See attached information ADD $ 414.75 Not valid until signed by the Owner. Architect and Contractor. The original Contract Sum was $ 5,453,618.00 Net change by previously authorized Change Orders $ -62,369.92 The Contract Sum prior to this Change Order was $ 5,391,248.08 The Contract Sum will be (increased) (decreased) (anchan by this Change Order in the amount of $ 414.75 The new Contract Sum including this Change Order will be $ 5,391,662.83 The Contract Time will be (ina eased) (dea eased) (unchanged) by Zero ( -0- ) days. The date of Substantial Completion as of the date of this Change Order therefore is June 13, 1997. NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed My mhan Price which have been authorized by Construction i Change Directive. f Croslin and Associates. Inc, Chappell Hill Construction Brazos County Commissioners Court ARCHITECT CONTRACTOR OWNER 1114 Lost Creek Blvd, Suite 430 PO Box 602 300 East 26th Street Address Address Address Austin, Texas 78746 Brenham. Texas 77834-0602 Bryan, Texas 77803 BY j BY BY date date ~S 6 date -Z.7 - 9 4 VDL-i~.' PA(3E,,7!§:. S . • I PUG 12 '96 04:01PM CHAPPELL HILL CONST. Y P.12 CHAPPELL HILL CONSTRUCTION COMPANY P. 0. Box 602 C S I I I I BRENHAM, TEXAS 77834-0602 FAX: (409) 830.1363 AUG 1 199 6 (409)836.7823 i TRANSMITTAL LETTER #83 i Date: August 12, 1996 To: Lam R. Miller, AIA t CROSLIN AND ASSOCIATES, INC. t 1114 Lost Creek Blvd.. Suite 430 Austin, TX 78746 fob: 9MZ0S COUNTY JUVENILE JUSTICE CENTER - BRYAN, TEXAS I Project No. 94010 aiCC Job #178 We transmit herewith for your - Information: X 1 Approval: X Files: Correction: t Return: Silt Par ye it onocAl RPrnipat No 08. AM earl Fini c}, S11, Tyr =Mgoci to Provide tb a Rynaten heard fury down per ymir sket b for.--- $395,00, The total =2g al tahen adding our. G C mark-up i g $4 4.75„ ' 9latxumrar~x Please include this item in yoy>; next ch rage order - I . I i i t i Remarks: t , i tI ~ I Sincerely. Enclosed: CHAPPELL HILL CONSTRUCTION CO. Glenn- enn n g V0 -.p•' AO 16 o j ec t Manager i 61 P.2/2 August 6,1996 AUG 12 '96 04:01PM CHAPPEL.L HILL CONST. APPLIED FINISH SYSTEMS, INC. f • ' P.O. BOX 6,90269 Houston, Texas 77269-0269 (713)937-8019 Fax (713)937-0717 i rl .I i I 61 Mr. Glenn Wehring Chappell Hill Construction Company RE: Brazos County Juvenile Justice Center Change Proposal Request # 8 Dear Glenn, The cost to add a gypsum board Purr-down (approx. 18 If) at Passive Dayroom 223 as Per CPR # 8 will be an Add of Three Hundred and Ninety Five Dollars ( $ 396.00). Our cost breakdown Is as follows: Materials $130.00 Labor $ 214.00 $ 344.00 15% Overhead and Profit 51.00 Total Add $ 395.00 Please advise by written change order if we are to proceed with this work. Sincerely, Adrian (Chip) Anderson VIA FAX RRazJUVa.000 va__ • , ' Jar 4 I I i ~ S, -0., J AGREEMENT STATE OF TEXAS § COUNTY OF BRAZOS § PREAMBLE This agreement -is made and entered into on this the 2"_ day of A ve. AJ *r , 1996, by and between the Commissioner's Court of Brazos County, Texas, hereinafter "COUNTY", and the City of Bryan, a Municipal Corporation of the State of Texas, hereinafter "CITY." The parties to this agreement are authorized to make and enter into this agreement under the Interlocal Cooperation Act, Chapter 791, Government Code. Tex. Goy'T CODE ANN. §791 (Vernon 1994 & Supp. 1996). Said Act shall govern the relationship between the parties to the extent required to bring this agreement under the authority of the Act. The parties agree as follows: 1. MUTUALLY BENEFICIAL AGREEMENT 1.1 In and for the consideration of mutual benefits as set forth herein, COUNTY agrees to loan the Brazos County Law library to CITY for CITY to house and maintain in the Bryan Public Library, a place known to be both convenient and accessible to the judges and litigants of Brazos County, Texas. 1.2 CITY acknowledges it benefits from having the law library collection housed in the Bryan Public Library in that it serves as a valuable resource for legal information that is available to the general public, students, litigants, business professionals, and city and county government officials. 13 COUNTY acknowledges it benefits from having CITY house and maintain the law library collection in that the county is relieved of operating a professional law library maintained by professional librarians, all located in a quiet, academic environment s VOL P_.PAQL..2.0~1 • • 9~ f ' r y .j 4 Y open to the public six days a week. By housing the law library collection in the Bryan ' Public library the county is afforded the considerable benefit of not being required to provide and maintain supervision, electronic surveillance, furnishings, rest rooms, water fountains, telephones, copiers, additional book shelves, and a workroom. r 2. TERM 2.1 This Agreement shall remain in full force and effect for a term of one year beginning with the date specified in the Preamble and may be renewed annually. Any , party desiring to terminate this agreement shall give advance notice of its intention by written notice to the other party not less than ninety (90) days before the next annual renewal date. Any notice required by this agreement shall be sent to, respectively: City of Bryan Brazos County Attn: City Manager Attn: County Judge P.O. Box 1000 300 East 26th Street, St. 114 Bryan, Texas 77805 Bryan, Texas 77805 2.2 Upon termination, COUNTY, at its expense, shall cause the Brazos County ti Law library to be removed from the Bryan Public Library. ` 2.3 Removal of the Brazos County Law Library by COUNTY shall be completed in a reasonable time, but in no event later than 5:00 p.m. on the one- hundredth (100th) day following the day notice of termination is received by the other party. 3. HOUSING, LABOR, SUPPLIES, EQUIPMENT, AND MAINTENANCE j 3.1 In consideration for CITY agreeing to house and maintain the Brazos r County Law Library, COUNTY agrees to pay to CITY the annual sum of $10,956.00, ' payable in installments of $913.00 per mbnth, as compensation for the labor, supplies, equipment, maintenance, and housing of the law library collection ' 2 ~r VOL -k._PP►AK 7/9~ I j 32 COUNTY shall pay the first monthly installment within ten (10) days of the day this Agreement is executed by the parties. 3.3 COUNTY shall pay the second monthly installment on the fifteenth (15th) day of the month following the month this Agreement is executed. 3.4 Each subsequent payment shall be on the fifteenth (15th) day of each month until the Agreement is terminated by one of the parties. 3.5 The final payment under this Agreement shall be calculated on a pro rata basis; the pro rata figure is to be calculated by dividing the monthly payment by thirty (30) days. 3.6 The annual sum payable from COUNTY to CITY shall be reviewed on an annual basis and, when deemed necessary by the parties to this agreement, revised to reflect a more equitable arrangement. Any review and revision shall take place in July; the effective date shall be the first month of COUNTY's fiscal year which, at the time of this agreement, is October - September. 3.7 COUNTY shall compensate CITY by payments made from current revenues available to COUNTY. 4. USE 4.1 At the time of this Agreement, the Brazos County Law Library includes the following: (a) Legal publications and materials owned or leased by COUNTY; (b) Equipment consisting of a video cassette recorder, card catalog, monitor, utility cart, book truck, kick-stool, and three (3) Remington-Rand bookcases (14 sections per range); and 3 V()L~ 7AO ,11_~ 1 k' i r ' 1 a 01, E (c) Legal publications and materials on loan to COUNTY from members of the Brazos County Bar Association. 4,2 Title to these publications, materials, and items shall remain vested in COUNTY and those members of the Brazos County Bar Association who have loaned publications and materials to the Brazos County Law Library. 4.3 All requests by the members of the Brazos County Bar Association to remove their loaned materials from the Brazos County Law Library shall be approved by COUNTY and submitted to CITY for fulfillment. 4.4 CITY agrees to house the Brazos County Law Library in the Bryan Public Library where it will be available to the public during the normal operating hours of the Library. 4.5 Use of the law library collection shall be subject to the rules and regulations of the Bryan Public library as they now exist or as they are later amended. 4.6 The law library collection shall not be available for circulation to patrons. 4.7 CITY shall seek to protect the law library collection by using any electronic surveillance or electronic book monitoring system which is utilized throughout the Bryan Public Library. Any charge or expense, including labor, for the implementation of such a system as it pertains to the law library collection shall be borne by COUNTY. 5. PROPERTY INSURANCE Insuring the collection and equipment of the Brazos County Law Library shall be the responsibility of County and at COUNTY's expense. 6. MAINTENANCE OF COLLECTION 6.1 The staff of the Bryan Public Library shall process, catalog, and shelve the publications and materials as they are received into the law library collection. 4 VOL ~ Y IL i 6.2 All publications and materials received by the Bryan Public Library for the Brazos County Law Library shall be stamped "Property of Brazos County Law Library". 63 On the date this Agreement is executed by the parties, a list of publications and materials comprising the law library collection shall be attached hereto as Exhibit "A". 6.4 Additions to the law library collection shall be subject to the same provisions as the initial collection. 7. SELECTION OF PUBLICATIONS AND MATERIALS 7.1 The selection of publications and materials to be added to or deleted from the law library collection shall be made by the County Law Library Committee of the Brazos County Bar Association. 7.2 Pursuant to Section 323 of the Local Government Code, the actions of the committee are subject to approval of the commissioner's court. Tex. Loc. Gov't. Code Ann. $323.024 (Vernon 1988 and Supp. 1996). 73 All additions, as well as the cost of keeping the law library collection current (i.e., pocket parts, new and revised volumes, and other supplemental materials) shall be borne by COUNTY. IN WITNESS WHEREOF, COUNTY and CITY have signed this agreement, in multiple originals, effective on the date specified in the Preamble. APPROVED: , w • AL JONES V County Judge Brazos County, Texas LONNIE STABLER Mayor City of Bryan, Texas 5 VOL e Aa r..:~.yr.._i. - •+uu... :.L •'..4~._ w .aWl..it,~S1i.C.tS~.....:iaJfiv:.i~1... •,'=....3.'*n~+'is•~ a. ~m5~'-'c~: '~I' - , _ 1. • i APPROVED AS TO FORM: , M K IAK ALEXIS A. WALTER County -Attorney City Attorney Brazos County, Texas City of Bryan, Texas ATTEST: • MARY LYIVNE ~ GALLO City Secret City of Bryan, Texas A :r-- r ' it B AZOS COUNTY LAW LIBRARY COLLECTION (As of August 27, 1996) , PUBLICATION 1. 1996 Texas Rules of Court (Federal) 2. 1996 Texas Rules of Court (State) 3. Baylor Law Review 4. Criminal Law Reporter 5. Federal Reporter 6. Federal Supplement 7. Houston Law Review 8. Police Civil liability 9. Shepard's Federal Citations 10. Shepard's Federal Rules Citations 11. Shepard's United States Citations 12. Shepard's Texas Citations 13. SMU Law Review 14. South Texas Law Review 15. Southwestern Reporter (Texas Cases) 16. St. Mary's Law Journal 17. Texas Cases Advance Sheet 18. Texas Family Law Service 19. Texas Jurisprudence (TexJur) 20. Texas Law Review Exhibit 'A' to 19% Agreement 1 ~f VC)L--F-.,PAG t • • 9 1 4 21. Texas Litigation Guide (Dorsaneo) 22. Texas Pattern Jury Charges Vol. 1 23. Texas Pattern Jury Charges Vol. 3 24. Texas Pattern Jury Charges Vol. 4 r 25. Texas Pattern Jury Charges-Family Law 26. Texas Session Laws Pamphlet 27. Texas Supreme Court Journal 28. Texas Tech Law Review 29. Texas Transaction Guide-Legal Forms (Kendrick) 30. US Code Annotated / 1 31. US Code Annotated - Internal Revenue Service 32. U.S. Supreme Court Digest-Lawyers Edition j 33. U.S. Supreme Court Reports-Lawyers Edition 34. Vernon Texas Annotated Rules 35. Vernon Texas Statutes 36. Vernon Texas Uniform Commercial Code Forms 37. West's Federal Practice Digest 38. West's Texas Digest 39. West's Texas Forms 40. i• West's Texas Law Finder IIL: Exhibit W to 19% Agreement 2 VOL--Y. PAUF. 7~~ STATE OF TEXAS COUNTY OF BRAZOS ,CEASE AGREEMENT This agreement between BRAZOS COUNTY, TEXAS, hereinafter called Lessor, and JUAX0r'LSAf1f1B'°0VDR1AN1C10LLsaz sTATION; hereinafter called Lessee, is made as follows: Lessor, the owner of the Brazos Center, a multi-use building and the adjacent grounds has agreed and does hereby agree, to lease and demise unto Lessee, a portion of the Brazos Center, hereinafter described, upon the following terms and conditions. 1. Lessee shall be entitled to the space exclusively allocated to It by the Director of the Center for a term extending from Jane 1 :29.9.6 ~ttj7t~L.L.tlfdp X31 JP-499x. The space allocated to Lessee is described in Attachment "A" hereto attached, which has been signed by the Director of the Center. 2. In addition, fees for temporary use of space required for provisional, membership and board of directors meetings are included in this contract as well as space for the League Placement Fair and space occupied by two storage cabinets In the Brazos Center receiving area. All meetings held in other than League office space should be scheduled as far in advance as possible on a space available basis. 3. Fees for meetings Involving small spaces for puppet show practice as well as for committee meetings are also covered in this contract provided the following conditions prevails a. Meetings in small rooms are to be held only during normal business hours or after 5 p.m. when another activity Is scheduled requiring a Brazos Center attendant to be on the premises; b. If the space used for the meeting has been previously set-up for a meeting scheduled at a later time by another group, the committee chairman will be responsible for determining that the room is in the exact state as when the room was entered; c. The committee chairman should give the Brazos Center office a notice of intention to meet no less than one week in advance. d. The League member in charge of the meeting will sign a sheet kept in the Brazos Center office noting the date, name the committee meeting, the entry time and the departing time. V0 'Pmx~47!'4' 4. Zn consideration therefore, Lessee agrees to pay the Lessor, on the first day of each calendar month during the term hereof, in advance, the sum of $525.00 (five hundred and twenty-five dollars) for rental of exclusively occupied space as well as for fees assessed for space for temporary uses described above. Zn addition, Lessee has permission for free use of Assembly Z, Assembly ZZZ and/or Assembly ZV for two six-hour periods as scheduled in advance with the Brazos Center. Additional uses of Assembly Z, Assembly ZZZ and/or Assembly ZV for membership meetings may be scheduled on a first-come, first-serve basis for $50 per day for each space. 5. Additional charges may be made for activities other than those specified in this contract. Lessee will pay the regular User fees for space used by it, other than space allocated to it under this agreement. 6. A. Lessor shall furnish all utilities, including gas, water and electricity. B. Lessee shall furnish telephone and answering service for itself. 7. Lessor does not provide and will not provide • furnishings, custodial care, or maintenance of the space allocated to Lessee under this agreement. 8. Lessee shall take good care of the space allocated to ' It, reasonable wear and tear only excepted, and shall surrender the premises at the termination of this agreement. i 9. Lessee agrees that no improvements to or alterations to the space shall be made without the consent of.Lessor in writing. 10. Risk or loss of all property owned by Lessee shall remain with Lessee, it being understood that Lessor will maintain no insurance on such property. Any insurance desired by Lessee on Lessee's property shall be purchased by Lessee at its expense. 11. Lessor shall not be liable to Lessee or the Lessee's employees for any damage to person or property caused by., the negligent act of Lessor, its agent, servants, or • ; employees or due to the act of any other tenant in the building, or due to any defect or want of repair in any ' part of the building of which the allocated space forms a part. j i raw' 12. Lessee agrees to hold Lessor harmless from any and all claims, damages, expenses, Including attorneys fees, growing out of or arising from any negligent act on the i part of Lessee, Its agents, servants or employees. 13. No sign shall be placed at, or on, or about the premises by Lessee except with the approval of the center Director In writing. 11. Lessee president, as designated below right, shall be Issued only one key to the office allocated space and one key to storage closet space. By accepting the key, i Lessee president agrees on behalf of all Lessee associates to: (a) use the allotted space only when the Brazos Center Is open for business or in use, and (b) allow no copies or duplicates of the key to be made. Lessor agrees to keep two duplicate keys on file in its office which will be available for use to those deemed qualified by Lessee. IN TESTIMONY WHEREOF, the parties to this agreenent have hereunto set their hands in duplicate, the day and year written below. BRAZOS COUNTY, TEXAS JUU+NZOR LEAGUE OF BRYAN/COLLEGE STATION J - AMA-W. ones County Judge fesi ent, Jun'or League Lessor Lessee $•27-9G 9-/9.9G Date Date . . r , VO x- ° 7g i11~ - I • 1 STORAGE WILL STORAGE JWTOR SF--RY KTTOXN MEN UNLOADING • VKXAEN STORAGE , RECEMW STORAGE 06 104 108 1 . II udio Studio 1 s. St t ASSEMBLY IV Studio- ' III PLATfOMA u k STAOE WORKROOM l ASSEMBLY I ASSEMBLY II ORROOa f 105 STOR cLAS3aooW C . o C1u~E / CT cc 102 ASSEMBLY III F• _ o OFFICE RECEPTION cc STORAGE y DISPLAY N DIS AY w. DIs LAY N CONCOURSE - DISPLAY ' CONCOURSE DISPLAY vtiNONO vEHONG PHO►E3 ~ VfSTWIE Jill ST E VEsmn A.E JAIL VESTIBULE ENTRY o CONCf ~T►OKE ~ , - •?;C ET SALfS 5 ES LIEN WOMEN A UEN WONEN , / STORAGE STORAGE I , • • • ` a 4