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Home My WebLink About1996-04-09-0900AM-Regulart IF , li. 4f I D . 0 BRAZOS COUNTY BRYAN. TEXAS AGENDA 9(,,~nR 11t110~ 50 ..C CLERK ' BRlIAZOS~~Ya~ ~tx~SL,CU'E pY I1L1'~l Y BRAZOS COUNTY COMMISSIONERS COURT MEETING THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, APRIL 9, 1996 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Norton. 2. Pledge of Allegiance - Commissioner Norton. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county-related issues not scheduled on the agenda. Please limit subject matter to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A recording is made of the meeting; therefore, please give your name and address for the record.) P. Consider and take action on agenda items 4 - 22: 4. Personnel Change of Status. 5. Payment of Claims. 6. Approval of County Payroll. 7. Budget Amendment 95/96-22: 8. Candidate for the position of County Extension Agent - Family & Consumer Sciences (Assistant). 9. Posting of a speed limit for Scasta Road in Precinct 3 in accordance with the Public Hearing conducted April 2, 1996. 10. Proposed changes to the Purchasing Policy and Procedures. ' 11. Approval for Purchasing Agent to advertise for: a) Parking lot paving for the Brazos Center. b) Second or additional Seal Coat Project for Precints 1, 2, 3"and 4. 12. Requisition from the General Fund for the purchase of furniture as in-kind support for the Community Supervision Department. 13. Requisition from Capital Projects for the purchase of a 2,000 gallon tank water truck for Road & Bridge. vo • Commissioners Court Meeting Agenda April 9, 1996 Page Two 14. Requisition from Capital Projects for the purchase of additional memory for the Hewlett- Packard system for Computer Network Services. 15. Request by Road & Bridge to enter Jerry Winn's property located off Riley Road for the purpose of disposing of dead livestock (cow and calf) for the health, safety and welfare of the general public. Site is located in Precinct 3. 16. Request by Road & Bridge to enter Oliver Goen's property located off Bird Pond Road for the purpose of pumping water out of creek to be used for road construction. Site is located in Precinct 3. 17. Request from GTE to place a buried cable in the new east right-of-way of Fickey Road beginning approximately 1.0 mile from its intersection with SH 21 and extending for a distance of 3,321 feet. Site is located in Precinct 2. 18. Acceptance of Warranty Deed from Helen Mendl Harmon on the expansion and improvements to Grassbur Road located in Precinct 3. 19. Acceptance of Warranty Deed from Royce M. Bordman on the expansion and improvements to Grassbur Road located in Precinct 3. • 20. Acceptance of Warranty Deed from Fred Henry Schram, III on the expansion and improvements to Fickey Road located in Precinct 2. 21. Acceptance of Warranty Deed from Fred Henry Schram, 9 on the expansion and improvements to Fickey Road located in Precinct 2. 22. Habitat enhancement project for the Brazos Center as proposed by the Texas Parks and Wildlife Department. 23. Call for citizen input and/or concerns. 7W,9&E- 24. Announcement of interest items and possible #25. Adjourn. 'r : The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements, call (409) 3614102. VOL If i i 1 t 14 r, l I i COMMISSIONERS' COURT REGULAR MEETING APRIL 9, 1996 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the t Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, April 9, 1996, with the following members of f E f G Alvin W. Jones, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Sandie Walker, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Susan Gandy John Reynolds Cheryl Turney Terri White ' Richard Vance Bobby Riggs Ralph Jones Carolyn Nobles Arlene Parchman Linda Muegge Sheila Walker Ursula Idlebird Marijane Deen Tony Jones Michele Luther Bobby Rosas Cynthia Irving Katie Harris Dale Fritz Vladimir Vladimirov Robert Reed Todd Bergman Executive Assistant Secretary to County Judge Auditor Auditor's Office Treasurer's Office County Engineer Sheriff Jail Administrator Extension Service CSCD Road & Bridge Brazos Center Health Department Computer Network Services Brazos County Resident Student Student Student Extension Office Tx Ag Extension Service Student Student B/CS Eagle Commissioner Norton gave the invocation and led the the Court present: pledge of allegiance. There was no citizen input and/or concerns. t ~ i Vol. • • • The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Beachy, Matthew Brazos Center New Emp P/T Elliott, Doris E Co Court at Law #1 On FMLA Wilkey, Karen Co Court at Law #1 Tran w/in Dept Lindelien, Keli District Attorney FT to PT Thibodeaux, Beth District Attorney FT to PT Fickey, Marilyn JP 4-2 Resignation Merchant, Myesia Juvenile Services Resignation Widner, Rickey Road & Bridge Comp Training Ramirez, Juanito R&B/Jail Transfer Schultz, Scott So/Jail Comp Training Swonke, Richard SO/Jail New Employee on motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 96-005630 through 96-005876 On motion by Commissioner Walker, seconded by, Commissioner Cauley, the Court voted unanimously to approve the Claims as submitted. On motion by Commissioner Cauley, seconded by Commis- sioner Sims, the Court voted unanimously to approve the County payroll of $510,482.08 for the period ending April 9, 1996. The Court next considered Budget Amendment #95/96-22, which would set up the fund to account for proceeds from Certificates of Obligation issued for the juvenile facility and to make the Challenge Grant Contract agree with the Texas Juvenile Probation Commission Grant. Commissioner Sims questioned the wording on the Juvenile budget amendment and the County Judge asked about the additional $100,000 for architect fees. The Auditor explained that the wording on the Juvenile budget amendment was in anticipation of receipt of CO funds and that the $100,000 was architect fees for the budget year. On motion by Commissioner Norton, seconded by Commissioner Walker, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. V0 P A 0 .7-,-550 r' k r r i E I The Court next considered the candidate for the position of County Extension Agent - Family & Consumer Sciences (Assistant). Mr. Dale Fritz, representative of the Texas Agricultural Extension Service, introduced Ms. Katie Beth Harris to the Court and recommended her for appointment as the County Extension Agent - Family and Consumer Sciences (Assistant), effective May 1, 1996. The proposed salary provided by Brazos County is $10,000.00 annually. On motion by Commissioner Walker, seconded by Commissioner Norton, the Court voted-unanimously to approve the appointment of Ms. Katie Beth Harris as the County Extension Agent - Family and Consumer Sciences (Assistant). The County Judge welcomed her to the county. Commissioner Cauley asked her to work on a project at Mockingbird Run Apartments. The Court next considered the posting of a speed limit for Scasta Road in Precinct 3 in accordance with the Public Hearing held April 2, 1996. At that Hearing, the County Engineer recommended the speed limit be set at 35 mph. On motion by Commissioner Sims, seconded by Commissioner Walker, the Court voted unanimously to set the speed limit at 35 mph along Scasta Road in Precinct 3. On motion by the County Judge, seconded by Commissioner Walker, the Court voted unanimously to table consideration of the proposed changes to the Purchasing Policy and Procedures. The next matter for consideration was approval for the Purchasing Agent to advertise for bids for parking lot paving for the Brazos Center and a seal coat project for Precincts 1,2,3 and 4. On motion by Commissioner Walker, seconded by Commissioner Sims, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for parking lot paving for the Brazos Center and a seal coat project for Precincts 1,2,3 and 4. The Court next considered a requisition from the General Fund for the purchase of furniture as in-kind support for the Community Supervision Department. The requisition in the amount of $1,059.42 is for two (2) secretarial chairs and one VOL_ I , I r • (1) 5-drawer vertical file cabinet. On motion by Commissioner Walker, seconded by Commissioner Sims, the Court voted unanimously to approve a requisition from the General Fund in the amount of $1,059.42 for the purchase of furniture as in- kind support for the Community Supervision Department. The Court next considered approval of a requisition from Capital Expenditures for the purchase of a 2,000 gallon water tank truck for the Road & Bridge Department. This is a budgeted item in the 1995/1996 county budget. Cost of the truck is $54,468.01. On motion by Commissioner Norton, seconded by Commissioner Cauley, the Court voted unanimously to approve the requisition in the amount of $54,468.01 to be paid from Capital Expenditures for the purchase of a 2,000 gallon water tank truck for the Road & Bridge Department. The Court next considered approval of a requisition from Capital Expenditures for the purchase of 64 meg of memory for the Hewlett Packard 9000 computer in the Computer and Network Services department. Cost of the 64 meg of memory is i $3,404.00. On motion by Commissioner Walker, seconded by Commissioner Sims, the Court voted unanimously to approve the requisition in the amount of $3,404.00 to be paid from Capital Expenditures for the purchase of 64 meg of memory for the Hewlett Packard 9000 computer in the Computer and Network Services department. The Court next considered authorizing work outside of county rights-of-way for the health, safety and welfare of the general public. The Road and Bridge Department requested permission to enter the private property of Jerry Winn on Riley Road to dispose of dead livestock. On motion by • Commissioner Sims, seconded by Commissioner Cauley, the Court F: voted unanimously to authorize the work. The Court next considered authorizing work outside of county rights-of-way for the health, safety and welfare of the general public. The Road and Bridge Department requested permission to enter the private property of Oliver Goen on Bird Pond Road to pump water from a creek to aid in road f ` VCS ]PAG&.ZL'~W2:Mft I~ E i; construction. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the work. The Court next considered the request from GTE to place a buried cable in the right-of-way of Fickey Road 1.0 mile from its intersection with SH 21 and extending for a distance of 3,321 feet. The site is located in Precinct 2. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Walker, seconded by Commissioner Cauley, the Court voted unanimously to approve the request from GTE and authorized the installation. A copy of the request is attached hereto. The Court next considered acceptance of a Warranty Deed for right-of-way on Grassbur Road in Precinct 3. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Helen Mendl Harmon for the expansion and improvements to Grassbur Road. The Court next considered acceptance of a Warranty Deed for right-of-way on Grassbur Road in Precinct 3. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Royce M. Bordman for the expansion and improvements to Grassbur Road. The Court next considered acceptance of a Warranty Deed for right-of-way on Fickey Road in Precinct 2. On motion by Commissioner Walker, seconded by Commissioner Norton, the • Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Fred Henry Schram, III for the expansion and improvements to Fickey Road. The Court next considered acceptance of a Warranty Deed for right-of-way on Fickey Road in Precinct 2. On motion by Commissioner Walker, seconded, by Commissioner Norton, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Fred VO Pad 7 s 9 i i i f , Henry Schram, II for the expansion and improvements to Fickey j I Road. ' On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to table consideration of a habitat enhancement project for the Brazos Center as proposed • by the Texas Parks and Wildlife Department. There was no citizen input and/or concerns. 3 The County Judge made the following comments: a) Announced a workshop on this date b) Stated that he had been looking at budget prints looking for expenditures in excess of 50% c) Announced a Public Hearing at 10:30 a.m. There being no further business to come before the Court, the meeting was adjourned. 11 *I' t 'F } V® ...i•i ~ .tip J __~+s. ~•:.r'r~ ,~.A'.r:L S:_ _in-• • . f i The foregoing minutes of the Public Hearing held April 9, 1996 have been examined and are approved in open Court this the day of 1996, in Bryan, Brazos County, Texas. Alvin W. Jones County Judge ,,,-Q - xjp~ ~/)Ao Sandie lamer Commissioner, Precinct C rey C ley, Jr. Commis oner, Prec 4 Commis Precinct 1 , Precinct 3 ala2e'~ &/M~ - ary A4A Ward County Clerk I 1 1 r r VO • • L 1 I ' BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1995-1996 BUDGET YEAR NO. 95/96-22 On this the 9th day of April 1996 at a special meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Sandie Walker, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on April 9, 1996, the Court heard and approved a budget amendment for the 1995-1996 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 26, 1995 the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 9th day of Apri1.1996 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By; Alvin W. Jones, County Judge • Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File vo Pace 7 FI • S1 a+ r ~i 3.00 ).00 1.00 ...h r ~i c~ • • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS NO. 95196 - 22 FD DIV ACCT PROJ DESCRIPTION DR CR 01 310001 710400 Contract Placement 9,060.00 01 310001 727500 Challenge Grant - Placement 9,06000 Juvenile Services Division - To reclassify Challenge Grant contract placement to agree with the Texas Juvenile Probation Commission grant. BALANCING TOTAL 9,060.00 9,060.00 • f h - . .a . . ....gee. ...,Y ..,.v „ u .e. BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM i r DEPARTMENT Road and Brfd4e NUMBER 560001 DATE OF COURT MEETING: 04/09/96 ITEM: Request permission to enter Jerry Winn's property located off Riley Road for the purpose of disposing _of dead livestock (cow and calf) for the health, safety and welfare of the general public (Signed Private Property Access Permission Form on file) Site is located in Precinct 3. SOURCE OF FUNDS: N/A 1. PRESENTATION: II. ACTION REQUESTED OR ALTERNATIVES: j SU MITTED BY' APPR ED BY• ichard F. Vance, P.E. Commissi er Randy Sims County Engineer Precinct CC96-031 t Approved in Commissioners' Court Date• 4 Alvin W. Jones, county Judge t f' Vol al~ur~Y.~JS•iti' _r'~11 ,1o~n.u( - u- ~'~.y.r~,+~• r.~t~ ~d:! _ - I ~ I^..•-..u.S • J • • r , • JF 6 U co 90'O~ eAippt. OEQ~ RJ Holmgreen Counry.ludge Gary Norton Precinct t t 3. 2 g . Waller Wilcox Date 14 Precinct 2 Randyslma BRAZOS COUNTY Precinct3 PRIVATE PROPERTY ACCESS Miltonrunw PERMISSION FORM Preanct 4 1. LAND OWNER AND ADDRESS • • I ~7 e Ire v L(1 r .t n C' ~P9 - cR9 84/4 Rlfev Rna Brv~. TX lll. LOCATION OF WORK R~Je~y Jr r.m;/es FM t I dd III. DESCRIPTION OF WORK TO BE DONE Pe~m.s~: o.v,n~a to 6 t-.~ .~aa~ t a > C-161 L 41 ~i ee asun S IV. MAINTENANCE YES NO IF YES, ESTIMATED FREQUENCY OF MAINTENANCE (Owner will be notified prior to maintenance) Richard F. Vance, P.E. C.E. (Ed) Iverson County Engineer Engineering Aide OWNER'S SIGNATURE DATE V0 P~t~. ~f ,i t c I i BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560001 DATE OF COURT MEETING: 04/09/96 ITEM: Request permission to enter Oliver Goen's property located off Bird Pond Road (at Carter Creek)for the purpose of pumping water out of creek to be used for road construction. (Signed Private Property Access Permission Form on file) Site is located in Precinct 3. SOURCE OF FUNDS: N/A 1. PRESENTATION: II. ACTION REQUESTED OR ALTERNATIVES: SUBMITTED BY: APPR ED B ill _'~D ichard F. Vance, P.E. Commissio r Randy Sims County Engineer Precinct CC96-032 Approved in Com issioners' Court Date: Alvin M Jones, ounty Judge t i t. • • ti• O G) BRAZOS COUNTY 4 8R1D°EPRIVATE PROPERTY ACCESS PERMISSION FORM Alvin W. Jones County Judge Gary Norton Commissioner Pct 1 Sandie Walker Commissioner Pct 2 Randy Sims Commissloner Pct 3 Carey Cauley Commissioner Pet 4 Date I. LAND OWN%ANDt~RESS 1 ~ ~i1 S1 /3iy ~ S H. LOCATION OF WORK r v c~ roil d GQc~ , u 6~ III. DESCRIPTION OF WORK TO BE DONE a& APGa L4 j,6 e y 4 4 f' i✓ 42 t C Le 0 IV. MAINTENANCE YES NO IF YES, ESTIMATED FREQUENCY OF MAINTENANCE (Owner will be notified prior to maintenance) iF. Vance, P.E. County Engineer Engineering Aide OWNER'S SIGNATURE DATE 81h w /I ~I. VOL i t i' t 1 i t . I BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560001 DATE OF COURT MEETING: 04/09/96 ITEM: Request from GTE to place a buried cable in the new east right-of-way of Fickey Road beginning approximately 1.0 mile from its intersection with SH 21 and extending for distance of 3.321'. Site is located in Precinct 2. SOURCE OF FUNDS: N/A 1. PRESENTATION: A) No work will be permitted between front slope and/or back slope. B) The line shall be installed within 3-5' of and parallel to the right-of-way line. C) If clearing of bash, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees, etc. from county right-of-way. D) Construction shall be In strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility constriction. II. ACTION REQUESTED OR ALTERNATIVES: S MITTED BY: APPR ED BY: Richard F. Vance, P.E. ommissio r andie Walker County Engineer Precinct 2 CC96-033 Approved in Commissioners' Court Date: Alvin W. Jones ounty Judge , h 777 ~ ~ ••%a' erS' Et.sss.~s_k'v , i~. C 11 'I. C11 March 26, 1996 GTE Southwest Incorporated Engineering Department 301 Industrial Blvd Bryan, Texas 77803 Reply To Bryan, TX i'... Richard Vance Brazos County Engineering Office t County Engineer i 2617 W. Hwy 21 Bryan, TX 77803 , Dear Mr. Vance: f E Subject: AGRMNTS 24 BURIED CABLE 5435 3F001AE t i Enclosed are Form ED-135 and work location sketch showing the location of our proposed buried cable line on County Roads in Brazos County at Kurten, Texas. This work is to be completed on Work Order 3F001AE which is scheduled for May 1, 1996. If you have any questions concerning this work, please contact Charles Allen at our office in Bryan, telephone 409-821-4761 within 15 days so that we may explain or modify our proposal, otherwise, it is understood that this proposal ! is approved. I kt. Sincerely, ti lan Colley Senior Engineer - OSP AC:ec Attachment 'i C. 4, Cry 0 ;,;art G: F ~.:,.•t,. • i ; V01. PAGEL..../752 l~ i GENERAL TELEPHONE NOTICE OF COMMUNICATION COMPANY LINE INSTALLATION March 26, 1996 TO THE COMMISSIONER'S COURT OF BRAZOS COUNTY ATTENTION COUNTY JUDGE: Al Jones Formal notice is hereby given that GTB.will construct a communication line within the right-of-way of a County Road in Brazos County, Texas as follows: On Fickey Rd. approximately 1 mile north of 1 Hwy. 21 buried cable will be placed 3' in the new east R.O.W. extending for a distance 3321' at a depth of 30". The location and description of this line and associated appurtenances is more fully shown by two (2) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by GTE does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so con- strued shall be null and void. Construction of this line will begin in May 1, 1996. 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