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Home My WebLink About1996-01-16-0630PM-Regular6. Determination of funding source for $100,000 to allocate to the Economic Development Corporation for incentive package. BFRAZOS COUNTY BRYAN. TEXAS AGENDA 7. Budget Amendment 95/96-10. BRAZOS COUNTY COMMISSIONERS COURT MEETING 8. Payment of claims. 9. Reglie`sertyi-Tuustce in lieu of th "Dudki 11 Pe ce, Precinct 7, Place P14GG - CLERK Big COL':.. r ~f;C'r' fHGUSE iExAS BY DEPUTY employees 10. 'Request for U.S. 190 Coalition membership dues of $1,000.00. 11. Award of Bid No. 96-008, two (2) 3/4 ton pickup trucks for Road & Bridge. 12. Award of Bid No. 96-009, two (2) 1/2 ton pickup trucks for Road & Bridge. 13. Award of Bid No. 96-010, one (1) cargo van for Brazos Center. 14. Award of Bid No. 96-011, one (1) transport van for Jail. r , 15. Award of Bid No. 96-017, Annual Contract for Hydrated Lime. r 16. Award of Bid No. 96-018, Annual Contract for Concrete. f 1 f v0 PAGEk, r~ THE COM USSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, JANUARY 16, 1996 AT 6:30 P.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Cauley. 2. Pledge of Allegiance - Commissioner Cauley. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county-related issues not scheduled on the agenda. Please limit subject matters to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A recording is made of the meeting; therefore, please give your name and address for the record.) 4. Presentation by the Drainage System Advisory Board and Bryan Parks & Recreation Advisory Board concerning floodplains for recreational use. Consider and take action on agenda items 5 - 19: 5. Personnel Change of Status. 1~~ r r Brazos County Commissioners Court Meeting Agenda t ! January 16, 1996 Page Two • • I I~ VO PA0 17. Award of Bid No. 96-019, Annual Contract for Portland Cement. 18. Award of Bid No. 96-020, Annual Contract for Materials Hauling. 19. Requisition from Capital Expenditures for a printer for County Court at Law #2. 20. Call for citizen input and/or concerns. 21. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements, call (409) 361-4102. COMMISSIONERS' COURT REGULAR MEETING JANUARY 16, 1996 P i i i t t F 7 r i. S k i r A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 6:30 p.m. on Tuesday, January 16, 1996, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Sandie Walker, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Executive Assistant Bea Green Secretary to Commissioners Susan Gandy. Secretary to County Judge John Reynolds Auditor Cheryl Turney Auditor's Office Kay Hamilton Treasurer Bobby Riggs Sheriff Don L. Spencer Drainage Advisory Board Tony Cisneros Bryan Parks & Recreation Tom Woodfin Bryan Parks & Recreation Frank Murphy Economic Development Corp. Nita Murphy Economic Development Corp. Robert Pottbers Drainage Advisory Board Brian Klintworth Brazos Dozer Service Marvin Klintworth Brazos Dozer Service Tony Jones Brazos County Resident Brat McCully City of College Station Phyllis Fahlquist League of Women Voters David Carty Drainage Advisory Board Pat Smith ADCB Commissioner Cauley gave the invocation and led the pledge of allegiance. There was no citizen input and/or concerns. The first matter before the Court was a presentation by the Drainage System Advisory Board and Bryan Parks & Recreation Advisory Board concerning flood plains for recreational use. Tom Woodfin, Tony Cisneros and Don Spencer explained the findings and recommendations of the Board to the Court. The County Judge thanked the representatives for the information. VO PAa The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON • Emert, Steven L. County Judge Elim Temp Pos Jeffries, B.G. County Judge Elim Temp Pos Dozier, Phyllis Brazos Center Retirement Lindelien, Keli District Attorney Comp Training Woods, Earl R. Road & Bridge Term of Pos Elliott, Kenny Sheriff Office Promotion on motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to approve the changes as submitted. The Court next considered the funding source for $100,000.00 to allocate to the Economic Development Corporation for the incentive package presented to Sanderson Farms. In the Commissioners Court meeting of February 20, 1995, the Court agreed to fund $150,000.00 for site development with the stipulation that should the company leave prior to the end of the five year period, the full amount of $150,000.00 be refunded to Brazos County by the Economic • Development Corp. On motion by the County Judge, seconded by Commissioner Norton, the Court voted unanimously to fund the incentive package from 1995 surplus funds. The Court next considered Budget Amendment #95/96-10, which would reallocate funds budgeted for the Computer Network Department, County Attorney, increase the budget of the Voter Registration Fund, Justice of the Peace Precinct 4, and Community Support, make an adjustment to the Narcotic Trafficking Task Force budget and Community Support for Economic Development Corp. On motion by Commissioner Walker, seconded by Commissioner Norton, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. • The Court next considered the following Claims as submitted by the County Treasurer for payment: _ 96-002925 through 96-003169 On motion by Commissioner Walker, seconded by Commissioner Cauley, the Court voted unanimously to approve the Claims as submitted. I~ The request by Justice of the Peace, Precinct 7, Place 1 to employ two (2) half-time employees in lieu of the budgeted 3/4 time position was withdrawn. The Court next considered a request for membership dues in the amount of $1,000.00 to be paid to U.S. 190 Coalition. Each county along the Highway 190 route from Newton to College Station is being asked to commit $1,000.00 toward the project. The Court debated the pros and cons of which corridor is the best. Commissioner Sims moved to pay the $1,000.00 to the U.S. 190 Coalition contingent on it being legal to make the contribution. Commissioner Norton seconded the motion. Commissioners Norton, Sims and Cauley voted "Aye". The County Judge and Commissioner Walker voted "No". The motion carried. On motion by the County Judge, seconded by Commissioner Walker, the Court voted unanimously to table consideration of Bid No. 96-008 for two (2) 3/4 ton pickup trucks for Road & Bridge. On motion by the Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to table consideration of Bid No. 96-009 for two (2) 1/2 ton pickup trucks for Road & Bridge. On motion by the Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to table consideration of Bid No. 96-010 for one (1) cargo van for •che Brazos Center. On motion by the Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to table consideration of Bid No. 96-011 for one (1) transport van for the Jail. i r r i E- i I The Court next considered awarding the following bid: Bid No. 96-017 - Hydrated Lime Bidders Austin Transit Mix Waters Description White Lime' Concrete Construction Type C Quicklime 200 Dry Tons/PT $72.57 N/B N/B Delivery Time 1 to 5 days Free Time Reasonable Demurrage None at this time vO • • Cheryl Turney, Purchasing Agent, recommended acceptance of the bid submitted by Austin White Lime. On motion by Commissioner Sims, seconded by commissioner Cauley, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Austin White Lime. I The Court next considered awarding the following bid: Bid No. 96-018 - Concrete Description Per Cubic Yard Free Time Demurrage/Hour Minimum Required Minimum Amount Central Texas Sitework, Inc. $46.95 30 minutes $40.00 No N/A Bidders Transit Mix Concrete $49.00 30 minutes $60.00 Yes 3 Cubic Yards Cheryl Turney, Purchasing Agent, recommended acceptance of the bid submitted by Central Texas Sitework, Inc. as primary and the bid submitted by Transit Mix Concrete as the alternate. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Central Texas Sitework, Inc. as primary and the bid submitted by Transit Mix Concrete as the alternate. The Court next considered awarding the following bid: Bid No. 96-019 - Cement Bidders Transit Mix Description Concrete 500 tons/per dry ton $78.00 Delivery Time 1 day Free Time 1 hour Demurrage/hour $60.00 Cheryl Turney, Purchasing Agent, recommended acceptance of the only bid submitted by Transit Mix Concrete. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Transit Mix Concrete. is The Court next considered awarding the following bid: Bid No. 96-020 - Hauling Services Bidders " A. L. Helc amp, Brazos Gifford-Hill Description Inc. Dozer Serv. Comm Trans T Add charge/mile 0.00** 0.15 less** 0.00** Begin work days 3 1 1 # of trucks in fleet 13 10 75-100 VO All bidders are referencing the last rate sheet utilized by the Texas Railroad dated 2-29-92 to the de-regulation of the trucking industry. Cheryl Turney, Purchasing Agent, recommended acceptance of the bid submitted by Brazos Dozer Services as primary and Gifford Hill as the alternate. on motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Brazos Dozer Services as primary and Gifford Hill as the alternate. The next matter for consideration was a requisition from Capital Expenditures for the purchase of a printer for County Court at Law #2. Cost of the printer is $598.89. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the requisition from Capital Expenditures for the purchase of a printer for County Court at Law #2. There was no citizen input and/or concerns. The County Judge made the following comments: a) The Court will consider reducing the Commissioners Court meetings to the 1st and 3rd Tuesday with no night meetings b) Workshop meeting Monday, January 22, 1996 to consider Travel Policy c) Future Workshop meetings to consider: 1. Credit Cards 2. Juvenile Facility 3. Road & Bridge projects There being no further business to come before the Court, the meeting was adjourned. i VOL- PAOE.1s~Z • 0 The foregoing minutes of the Commissioners Court meeting held January 16, 1996 have been examined and are approved in open Court this the day of _ OGTO~Ss.~ , 1949, in Bryan, Brazos County, Texas. ul Alvin W. Jone Gary No t n County Judge Commis i er, Precinct 1 -e- x, Sandie W er Ran y Si s Commission Precinct Commis oner, Precinct 3 n K-'z ~4.' - Aa~ Lm -YI-6/Z401L rey C 1 , Jr. Mary and Commis oner, Prec' 4 County Clerk BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1995-1996 BUDGET YEAR NO. 95/96-10 r t t c 4 4 a . On this the 16th day of January 1996 at a special meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Sandie Walker, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on October 9, 1995, the Court heard and approved a budget amendment for the 1995-1996 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 26, 1995 the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 16th day of January 1996 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File r r• VO PAQE _ V ti i ~ ~ - _ ~.r~a~Wnf_w'.iu~~....~t1.+..u.w yr~.~L.•. .•YY W~ , r -L. - f ~ • • BRAZOS COUNTY, TEXAS _ BUDGET AMENDMENT 95/96 - 10 _ FUND DIVISION ACCOUNT DESCRIPTION DEBIT CREDIT 1 244001 I _615000 Printing _ $ _ 625.00 i _ 1 110005 I- 613000 :Contingency "1- - _ j $ 625.00 i 1 - ' - rushee of the Peace a4 ' I $ 625.00 $ 625.00 ! To provide funding for the printing of "Magistrate Warnings". No funds were requested at budget time due to the fact that the need to _ reprint the forms was not anticipated. the forms are only printed once _ every two to three years- T 'Prepared By: JTR Entered: Date: 1/10/96 -i Date: L Approved By , - . I Date: _ 1 110020 ~ 734200 'Economic Development Counci, $100,000.00 1 i _ Sanderson Farms Agreement - - - - - i ~Comm umrySttppon~ - , ~ ' - - 1 _ _ -r__~--`T--- 470200 ,-1Reserve - Contingency i 100,000.00 jConungency I j : - - _ _ - $100.000.00 $100,000.00 At the time cuff period funds were budgeted, $50,000 was budgeted for EDC support for the j Sanderson Farm Project. The Commissioners Court had authorized $150,000 to be committed to the program. Only $50,000 was funded during the current budget period. This amendment provides funding for the remeinder of the project form prior years reserve fund s. ; Prepared By: "JTR _ 'Entered: Date: 1/10/96 Date: _ Approved By: - - Date: t ( - - - ` - G:1PuhlilnlF 1Budamead ' ~ 1 f uma ~ Vol, BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS NO. 95196 -10 t i f t r i. FD DIV ACCT PROJ ACCOUNT NAME Dr Cr 01 180001 516400 Hourly - Temporary 12,694.00 01 180001 531000 Social Security 1,319.00 01 180001 532000 Retirement 252.00 01 180001 538000 Workers Compensation 72.00 01 180001 516100 Hourly - Staff 14,337.00 - County Attorney -To reallocate funds remaining from an open slot resulting from the transfer of an employee and match funds to a Government funded grant. BALANCING TOTAL 14,337.00 14,337.00 T ~ s . , rte- .may-•nr,•-.>~ R1 repared Bwy: MKVV pprov ' ate: =11419 Dates 1~~ PAGEAt.,_. • ul BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS NO. 95196 -10 FD DIV ACCT PROJ ACCOUNT NAME Dr Cr 28 - 450100 Interest - Accounts 1,900.00 28 - 470100 Reserved Fund Balance 39,600.00 580001 615000 Printing and Filming 8,000.00 580001 802850 Equipment - Office 33,500.00 Voter Registration Fund - To budget funds which were not budgetted and approved during the Original budget processing period for the year ending Sept. 30, 1996. BALANCING TOTAL 41,500.00 419500.00 r repte , red 13ji:; AAKW~ r > z pproved: , Y 1 •r.: s:' `r iY^' r?E, ` ~S f:..•!';t.:. ti~;~•i!•' y' ,:1~ ..r_ _~~~.,wt _'~:,~`y`•. ~f .i.t• __~j 114196 ,,:,i,~5~u:s~,~Evs,•a ,».K'• ay,ue ! nth c~,- r, ~~i?•„ :oX .m ' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS NO. 95/96 -10 f t 1 4 i 1 t t f. V k i t t r FD DIV ACCT PROJ DESCRIPTION DR CR 01 4040 715000 404095 VEHICLE LEASE 8,399.00 01 4040 516150 404095 INVESTIGATORS 8,399.00 Narcotic Trafficking Task Force - To inform the Commissioner's Court of Adjustment Number 02 approved by the Criminal Justice Division of the State for Grant Number DB-95-H01-08388 on 12112195. - BALANCING TOTAL 8,399.00 8,399.00 yt~ ared B777--- red : M~47 7 -pprovedtBy: r ' atCiz'~ 1111.'. '~i.~Y~za~~.:~?.la.S 1~J[a:>i.~Lrf.~aGilw~i"~.H i~yy '.~;::SI•.•. ~ 7 \W.J....~+..-..L.ai.~~ - ..~..~•r~unr-.~ 3' - 1' I • - sJ. - _~a.~'r'~L..~+w.?-w.. J..u.~Y. s..c .~...+..1~. r.- .~_._c(- _ - t. • NO. 95196 -10 • • PD DIV ACCT PROJ ACCOUNT NAME Dr Cr 01 140001 802850 Equipment - Office 709.00 01 140001, 710200 Computer Contracts 709.00 Computer and Network Services - To setup Equipment - Office for the purchase of desk, file cabinet and corner keying unit as referrenced with P. 0A 02339. Balancing Totals 709.00 709.00 i;e;r~na„~:ry.^"^'^a^~c»~rvr1~`2.~Mrhy r "'F yy.,`~".y~'K'o'«~..'~'mn~+~~" ~+r •~H^+^+•M + . > <a ~ o t?repared ~y, MKW pproved Icy: ,rvtw VO PAO t