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Home My WebLink About1996-01-09-0900AM-Regular• 4. .i Hv x : i y r oa ti~ti. , BRAZOS COUNTY BRk; a 5z~ Ni USE 0 BRYAN. TEXAS CEPU7Y AGENDA BRAZOS COUNTY COMMISSIONERS COURT MEETING • • THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, JANUARY 9, 1996 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Sims. 2. Pledge of Allegiance - Commissioner Sims. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county-related issues not scheduled on the agenda. Please limit subject matters to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A recording is made of the meeting; therefore, please give your name and address for the record.) Consider and take action on agenda items 4 - 31: 4. Presentation by Texas Department of Transportation representative concerning extension of FM 1688 (Leonard Road). 5. Presentation by Ms. Nancy Crouch relative to Brazos 2020 Vision implementation and funding. 6. Presentation by League of Women Voters concerning publication of the booklet, now Your County. 7. Personnel Change of Status. 8. Payment of Claims. 9. Budget Amendment 95/96-09. 10. Creation of a non-salaried job position within the Juvenile Services Department. 11. Creation of two temporary, hourly positions for the County Attorney's office. 12. Resolution authorizing the submission of a grant request to the Criminal Justice Division of the Governor's Office for funding for Brazos County's Narcotics Trafficking Task Force. 13. Brazos Valley Law Enforcement Mutual Assistance Agreement. ~ L- voL_2___pno /o Brazos County Commissioners Court Meeting Agenda, January 9, 1996 Page Two 14. Policy regarding individual names on county-owned vehicles, equipment and/or facilities. 15. Establishment of mileage rate for travel reimbursement for county employees for 1996. 16. Appointment of Salary Grievance Committee for 1996. 17. Tax Resale Deeds and authorization for County Judge to execute deeds for the following property: a) Lot 9, Block 4, Bryan's 3rd Addition, City of Bryan, to Robert Scott and Beverly Scott. b) Tract #1: Lots 1 and 2, Hammond Addition, City of Bryan, and Tract #2: Lots 3 thru 8, Hammond Addition, City of Bryan, to Robert Scott and Beverly Scott. c) Lot 30, Block 1, Kapchinski Subdivision, City of College Station, to Sable Ventures, Ltd. d) Tract # 1: Tract of land out of the J.E. Scott Survey, Abstract 50, Brazos County, and Tract #2: 50 feet by 100 feet out of the J.E. Scott Survey, Abstract 50, Brazos County, to Qiang Fu. e) Lot 3, Block 2, James Addition, City of Bryan, to Ernest E. Nowlin. f) Lots 5, 6, and 7, Block 15, of Castle Heights Subdivision (Revised), Brazos County, to John A. Edwards and Ammie Edwards. g) Tract #1: All of fractional blockX6, City of Bryan, and Tract #2: Lots 19 and 20, Hammond Addition, City of Bryan, to Richard Pena. f 18. Applications for tax refunds to: Sundance/Sausalito College Station, Ltd. (two applications), Eastgate College Station, LTD. (three applications), Anderson Place College Station, LTD. (three applications). 19. Request from GTE to place a cable in the light-of-way of Shady Lane (in Shady Grove Subdivision) beginning approximately 520 feet from its intersection with Grassbur Road. Site is located in Precinct 3. 20. Request from GTE to place a cable in the right-of-way of Koppe Bridge Road approximately 2.0 miles from its intersection with South Dowling Road. Site is located in Precinct 1. 21. Request permission to enter B. F. Vance's property located off Greens Prairie Trail for the purpose of cleaning out a channel approximately 100 feet long to allow water to drain from roadway. Site is located in Precinct 1. 22. The Replat of the Replat of All of Fawn Lake Estates, save and except Lot 4, Block 1, 151.53 acres, J. F. Martin Survey, A-34, Green Coleman Survey, A-10. Site is located in Precinct 2. I VOL. ~PAQE ,~D4! Brazos County Commissioners Court Meeting Agenda, January 9, 1996 Page Three 23. Acceptance of Warranty Deed from Oliver F. Goen on the expansion and improvements to Bird Pond Road located in Precinct 3. • 24. Acceptance of Warranty Deed from Thomas Eugene Goen on the expansion and improvements to Bird Pond Road located in Precinct 3. 25. Acceptance of Warranty Deed from Curtis A. Parsons, Ollie D. Parsons, M.Louise Parsons, David L. Parsons, Trustee, and LaVera P. Murphy on the expansion and improvements to North Dowling Road located in Precinct 1. 26. Resolution supporting the City of Bryan's modification to the Texas Parks and Wildlife Department Depredating Wildlife Permit Number IX-2-94. 27. Approval to advertise for a water truck for Road & Bridge. 28. Requisition from Capital Expenditures for the following: a. Receipt printers for Justices of the Peace Horn, Lyon and Hall (budgeted) b. Single pedestal desk for Computer Network Services (non-budgeted) c. Computer hutch for Computer Network Services (non-budgeted), d. Locking file cabinet for Juvenile Detention (budgeted), e. Steelcase stool for Juvenile Detention (budgeted), f. Locking computer cabinet for Juvenile Detention (budgeted), g. Polaroid badgemaker camera for Juvenile Detention (non-budgeted). 29. Exemption from competitive bidding for the following: a. repairs necessary to preserve county property; b. • professional services from Esmond Engineering. • 30. Proposals from Esmond Engineering for the following: a. site assessment and compliance reporting to the TNRCC for LPST-ID #095283 on- Waco Street. b. monitor tank pull for underground storage tanks at Road & Bridge yard. 31. Transfer of title of forfeited 1989 Isuzu Amigo from Brazos Valley Narcotics Trafficking Task Force to Bryan Police Department. 32. Call for citizen input and/or concerns. 33. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To wake arrangements, call (409) 361-4102. Vol. Z__pe►GtE.692 4 COMMISSIONERS' COURT REGULAR MEETING JANUARY 9, 1996 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, January 9, 1996, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Sandie Walker, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: r i f i 't i I i V Ruth McLeod Bea Green Susan Gandy John Reynolds Cheryl Turney Kay Hamilton Richard Vance Bobby Riggs Dan Jones Linda Muegge Ernie Wentrcek Fred Forsthoff Ray Crow Irene Jett - Marijane Deen Patricia Pederson Winfred E. Pittman Bill Jeanes Janet McNutt Tony Jones Elias Rmeili James R. illegible Bob Richardson Sam Wilson Darrell Kolwes Irene B. Hoadly Nancy Crouch Florita B. Griffin Steve Esmond Kim Tunnell Maria illegible Cynthia Langley Naomi Fackler Executive Assistant Secretary to Commissioners Secretary to County Judge Auditor Auditor's Office Treasurer County Engineer Sheriff Brazos Valley Narcotics Task Force Road & Bridge Juvenile Services Emergency Management Road & Bridge Auditor's Office Computer & Network Services Computer & Network Services Constable Pct. 7 Risk Manager Juvenile Services Brazos County Resident TxDOT TxDOT TxDOT TXDOT TxDOT League of Women Voters Brazos 2020 Brazos 2020 Esmond Engineering Brazos County Resident Eagle League of Women Voters League of Women Voters ' Commissioner Sims gave the invocation and led the pledge of allegiance. There was no citizen input and/or concerns. V X c ~ ~ • • i The first matter before the Court was a presentation by representatives of the Texas Department of Transportation concerning the extension of FM 1688 (Leonard Road). The following representatives of TxDOT took part in the presentation: Elias Rmeili James R. illegible Bob Richardson Sam Wilson Darrell Kolwes They informed the Court that the County is now authorized to proceed with right-of-way acquisition along FM 1688 (Leonard Road) from FM 1688 to SH 47 for a distance of 3,400 feet or 1.93 acres. This must be acquired prior to the contract letting date of May of 1996. Estimated cost of the project is $345,000.00. The City of Bryan will be expending $3,500.00 for the relocation of utilities and cost for the relocation of water lines will be $3,000.00. Upon completion of the road the State will maintain the right-of-way. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to proceed with right-of-way acquisition along FM 1688 (Leonard Road). On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to fund the project from Capital Projects- Acquisition of Right-of-Way Fund. The next item before the Court was a presentation by Ms. Nancy Crouch and Florita B. Griffin pE:rtaining to Brazos 2020 Vision implementation funding. Nancy Crouch gave an overview of the recommendations and Florita B. Griffin explained various funding methods. On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to place consideration of funding for the project on a future agenda. The next matter before the Court was a presentation by the League of Women Voters concerning publication of the booklet, Know Your County. Naomi Fackler and Cynthia Langley explained the purpose of the booklet and where it would be distributed. They then asked for funding assistance from the 1 F County. Commissioner Cauley felt that the booklet was a good idea. The County Judge felt that the material should not be dated by using names. Randy Sims asked that the County Attorney or District Attorney research the law to determine if the County can legally fund the project. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to table consideration pending further information. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Saenz, Gilma D. Brazos Center Termination Collins, Clyde County Attorney Transfer Wylie, Lorissa Auditor Comp Train Wedel, Henry Maintenance Retired Benthul, Bart MPO Resignation Machan, Conrad Sheriff Office Transfer Johnson, James M. Sheriff Office Resignation Commissioner Sims questioned the transfer from the jail to the commissary. It was explained that the employee would move to the commissary side and the position would remain on the jail side. On motion by Commissioner Walker, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 96-002670 thru 96-002924 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the Claims as submitted. The Court next considered Budget Amendment #95/96- 08, which would reallocate funds budgeted for the Emergency Management Department and record a budget adjustment in the Juvenile Probation Division. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court next considered the creation of a non-salaried job position within the Juvenile Services Department. This is VOL PAGE, /70-0 being done at the recommendation of the Human Resource consultant. The position would be used on a temporary basis • if an employee can not perform his/her duty and another person must be hired to fill the regular position. It would entail creating a position requiring funding for health insurance, social security, sick leave, vacation time and any other benefit deemed appropriate. On motion by Commissioner Cauley, seconded by Commissioner Norton, the Court voted unanimously to approve the creation of a non-salaried job position within the Juvenile Services Department. The next matter for consideration was the creation of two (2) temporary, hourly positions for the County Attorney's Office. In a memo to the Court the County Attorney explained that a full time employee had been transferred to the grant funded program. His former position as Senior-Clerk was left open. It is the Senior Clerk position that he would like to • split into two (2) temporary, hourly paid positions and hire employees to fill the position until the grant funds run out and the full time employee returns to the Senior-Clerk position. On motion by Commissioner Cauley, seconded by Commissioner Walker, the Court voted unanimously to approve the request of the County Attorney to split the Senior-Clerk position into two (2) temporary, hourly paid positions and hire employees to fill them until the grant funds run out and the full time employee returns to the Senior-Clerk position. • L w On motion by the Commissioner Norton, seconded by Commissioner Walker, the Court voted unanimously to adopt a resolution authorizing the County Judge to make application to the Criminal Justice Division, Office of the Governor, for grant funds to continue the Narcotics Trafficking Task Force and to authorize the County Judge to accept such grant funds should they be tendered. A copy of the Resolution is attached hereto. The next matter before the Court was approval of the Brazos Valley Law Enforcement Mutual Assistance Agreement. on motion by Commissioner Sims, seconded by Commissioner Cauley, Vol. PASS E ,&_4 . 1 the Court voted unanimously to enter into Agreement between the Brazos County Sheriff's Office, Bryan Police Department, College Station Police Department, Texas A&M Police Department, Robertson County Sheriff's Office, Hearne Police Department, Grimes County Sheriff's Office, Navasota Police Department, Falls County Sheriff's Office and the Marlin Police Department. This Agreement is to form a mutual aid law enforcement task force to be known as the Brazos Valley Narcotics Task Force whose jurisdiction shall be throughout the territorial boundaries of all members and to authorize the County Judge to execute the Agreement on behalf of Brazos County. A copy of the Agreement is attached hereto. The Court proceeded to the selection of the Salary Grievance Committee for 1996 in accordance with the law. The following names were drawn from the list of persons who served on the Grand Jury during the previous twelve months: 1. Alice Hernandez 4205 Green Valley Drive Bryan, Texas 77802 2. Michele Alvarado 2406 A Bosquee College Station, Texas 77840 3. Winnie Garner 401 Dexter College Station, Texas 77840 Alternates - 1. Foree Grove 1001 FM 2181 East College Station, Texas 77840 2. David Lee Jahnsen 2492 Smetana Road Bryan, Texas 77803 On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to appoint the previously named individuals to the Grievance Committee. On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to ban the use of personal names on County owned vehicles or facilities. On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to set the rate for milage• * reimbursement at $.28 per mile effective as of this date. • • The Court next consider applications for tax refunds'to the following companies: ii n motion by Commissioner Norton, seconded by sioner Sims, the Court voted unanimously to authorize unty Judge to execute Tax Resale Deeds to the following duals: Robert Scott and Beverly Scott - Lot 9, Block Bryan's 3rd Subdivision, City of Bryan, Brazos 'ounty, Texas Robert Scott and Beverly Scott - Tract #1: Lots and 2, Hammond Addition, City of Bryan, and Tract #2: Lots 3 thru 8, Hammond Addition, City of Bryan, Brazos County, Texas c) Sable Ventures, Ltd. - Lot 30, Block 1, Kapchinski Subdivision, City of College Station, Brazos County, Texas d) Qiang Fu - Tract #1: Tract of land out of the J.E. Scott Survey, Abstract 50, Brazos County and Tract #2: 50 feet by 100 feet out of the J.E.Scott Survey, Abstract 50, Brazos County, Texas e) Ernest E. Nowlin - lots 3, Block 2, James Addition, City of Bryan, Brazos County, Texas f) John A. Edwards and Ammie Edwards - Lots 5,6 and 7, Block 15, Castle Heights Subdivision (Revised), Brazos County, Texas g) Richard Pena - Tract #1: All of fractional Block 216, City of Bryan and Tract #2: Lots 19 and 20, Hammond Addition, City of Bryan, Brazos County, Texas Sundance/Sausalito College Station, Ltd. - In a Court settlement it was agreed that the appraised value for 1992 taxes for property R37896 be lowered from $2,500,000.00 to $2,326,000.00 for a refund of $765.43 in county taxes. Sundance/Sausalito College Station, Ltd. - In a Court settlement it was agreed that the appraised value for 1992 taxes for property R45511 be lowered from $3,011,000.00 to $2,753,750.00 for a refund of $1,131.64 in county taxes. Eastgate College Station, Ltd. - In a Court settlement it was agreed that the appraised value for 1992 taxes be lowered from $1,220,200.00 to $1,100,000.00 and the value for 1993 taxes be lowered from $1,220,200.00 to $1,100,000.00 for a refund of $528.76 in county taxes for 1992 and a refund of $87.71 in county taxes for 1993. Eastgate College Station, Ltd. - In a Court settlement it was agreed that the appraised value for 1994 taxes on property R41713 be lowered from $1,463,900.00 to $1,200,000.00 for a refund of $1,104.16 in county taxes. Anderson Place College Station, Ltd. - In a Court settlement it was agreed that the appraised value for 1992 taxes be lowered from $1,400,200.00 to $1,247,600.00 and the value for 1993 taxes be lowered from $1,400,200.00 to $1,376,800.00 for a refund of $671.29 in county taxes for 1992 and a refund of $101.60 in county taxes for 1993. Anderson Place College Station, Ltd. - In a Court settlement it was agreed that the appraised value for 1994 taxes on property R37013 be lowered from $1,702,500.00 to $1,502,600.00 for a refund of $836.38 in county taxes. On, motion by Commissioner Cauley, seconded by Commissioner Walker, the Court voted unanimously to refund to the previously named companies those amounts shown after their taxes were lowered in Court settlements. Commissioner Sims voiced concern over having to give up over 1 million dollars in the tax base. The Court next considered the request from GTE to place a cable in the right-of-way of Shady Lane beginning approximately 520 feet from its intersection with Grassbur Road in Precinct 3. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the request from GTE and authorized the installation. A copy of the request is attached hereto. The Court next considered the request from GTE to place cable in the right-of-way of Koppe Bridge Road. The site is located in Precinct 1. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Norton, seconded by Commissioner Walker, the Court voted unanimously to approve the request GTE and authorized the installation. A copy of the request is attached hereto. The Court next considered authorizing work outside of county rights-of-way for the health, safety and welfare of the general public. The Road and Bridge Department requested permission to enter the private property of B.F. Vance on Greens Prairie Trail to clear out a channel approximately 100 feet long to allow water to drain from the roadway. On motion by Commissioner Norton, seconded by Commissioner Walker, the Court voted unanimously to authorize the work. V O 9 On motion by Commissioner Walker, seconded by the County Judge, the Court voted unanimously to table consideration of the Replat of all Fawn Lake Subdivision pending further information on flood plains. • The Court next considered acceptance of a Warranty Deed for right-of-way along Bird Pond Road in Precinct 3. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Oliver F. Goen for the expansion and improvements to Bird Pond Road in Precinct 3. The Court next considered acceptance of a Warranty Deed • for right-of-way along Bird Pond Road in Precinct 3. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Thomas Eugene F. Goen for the expansion and improvements to Bird Pond Road in Precinct 3. The Court next considered acceptance of a Warranty Deed for right-of-way along North Dowling Road in Precinct 1. On motion by Commissioner Norton, seconded by Commissioner Walker, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Curtis A. Parsons, Ollie D. Parsons, M. Louise Parsons, David L. Parsons, Trustee and LaVera P. Murphy for the expansion and improvements to Bird Pond Road in Precinct 3. On motion by Commissioner Norton, seconded by is Commissioner Cauley, the Court voted unanimously to adopt a Resolution supporting the City of Bryan's desire to modify the Texas Parks and Wildlife Department Permit Number IX-2-94 which would allow the City to achieve authorization from the Texas Parks and Wildlife Department to take all possible action to eliminate the egrets and their roosts from within the city limits of Bryan. A copy of the Resolution is attached hereto. i • R The next matter before the Court was consideration of approval to advertise for a water truck for the Road and Bridge Department. On motion by Commissioner Norton, seconded by Commissioner Cauley, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for a water truck. The Court next considered the following requisitions from Capital Expenditures: a) Receipt printer for Justices of the Peace Horn, Lyon and Hall (budgeted dollars) b) Single pedestal desk for Computer Network Services (non-budgeted) c) Computer hutch for Computer Network Services (non budgeted_ d) Locking file cabinet for Juvenile Detention (budgeted dollars) e) Steelcase stool for Juvenile Detention (budgeted dollars) f) Locking computer cabinet for Juvenile Detention (budgeted dollars) g) Polaroid badgemaker camera for Juvenile Detention (non budgeted) After much discussion and on motion by Commissioner Sims, seconded by Commissioner Norton the Court voted unanimously to authorize the purchases of items A,D,E, and F from the Capital Expenditures Fund. Items B,C & G would require budget amendments. Commissioner Cauley voiced concern about expending funds for non-budgeted items. The Court next considered two (2) Exemptions from Competitive Bidding Requirements of Local Government Code, Section 262.024(a)(1). The first is for the purchase of repair services from Trane Service Company necessary to preserve county property and to not exceed $50,000.00. The second for the purchase of professional services from Esmond Engineering for 1996 fiscal year. On motion by Commissioner Norton, seconded by Commissioner Walker, the Court voted unanimously to approve both Exemptions of Competitive Bidding Requirements and authorized the payment for said costs. The next matter before the Court was two (2) Proposals F from Esmond Engineering for the following work: a) site assessment and compliance reporting to the TNRCC for LPST-ID #095283 on Waco Street. b) monitor tank pull for underground storage tanks at the Road & Bridge yard. "OIL PAGEZZY_.,. A • [7 These proposals are to perform services for compliance with TNRCC regulations. On motion by Commissioner Cauley, seconded by Commissioner Norton, the Court voted unanimously to accept the two (2) proposals submitted by Esmond Engineering for the previously mentioned work. The Court next considered transfer of title of a forfeited 1989 Isuzu Amigo from the Brazos Valley Narcotics Trafficking Task Force to the Bryan Police Department. In a memo, Sgt. Dan Jones, Commander of the Task Force, states the vehicle is no longer useful for the purpose of surveillance and undercover work because it has become well known by violators in the area and therefore recommends transfer to Bryan Police Department. On motion by Commissioner Norton, seconded by Commissioner Cauley, the Court voted unanimously to authorize the transfer of title of a forfeited 1989 Isuzu Amigo from the Brazos Valley Narcotics Trafficking Task Force to the Bryan Police Department. There was no citizen input and/or concerns. There being no further business to come before the Court, the meeting was adjourned. t • i' sax DAGE i9_D a f i r The foregoing minutes of the Commissioners Court meeting held January 9, 1996 have been examined and are approved in open Court this the 29 day of otTV~s.~,~ 19~, in Bryan, Brazos County, Texas. C. -0e A~2-~ 4l4v--749~7 Alvi W. Jone-qV Gary No on County Judge Commis i ner, Precinct 1 San le Wa er Randy S' s Commissioner-,-Precinct 2 Commis loner, Precinct 3 C rey Cile , Jr. Mary Ann Ward Commissoner, Preci 4 County Clerk vo PAQ WAf/_'. ..C )y. 1xi ~.L S..~ ...l~n♦rJ^~.~.'..L~i. ~~~L•.-1~..,.....Jf~___W w+_,..il.~...inu`Ft~ I ~I~~ 1 ' BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1995-1996 BUDGET YEAR NO. 95/96-09 I • • On this the 9th day of January 1996 at a special meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Sandie Walker, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on January 9, 1996, the Court heard and approved a budget amendment for the 1995-1996 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 26, 1995 the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 9th day of January 1996 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By:_ 11 Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File vo PAGEL repa'reci By: :111"N pproved By: Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS NO. 95/96 - 08 E • ,PAGE---,W-- FD DIV ACCT PROD , ACCOUNT NAME Dr Cr 01 4140 710400 414096 Contract Placement 7,641.00 01 480500 414096 Grant-TJPC-Star 7,641.00 Juvenile Probation Division - To record a Budget Adjustment from Texas Juvenile Probation Commission approved 12/21/95 by Dot Streety for the Star Grant #TJPC-Y96-021. The reason for this adjustment is the reward of funds. Balancing Totals 7,641.00 7,641.00 f~ r~"~ ~y,.rms .~,.:%"t7"nnmr ~+er~+.~.-a•,....',n% ~a+xk'^':arv..,.,~,y~,~..~.w++~yyv-~rw.,,.r...... <a„v.,...,~ry,..,.. y..a 'a~4?^oA'~ i parod ~y`~.~ r.: >MKW ~Approved:By..See Attact7ed`Foam"~~„•;•°„Y`„?'°~,> 9~ie-a aoaabi ic:ec:.~wi..wi~;.aw......cL..w..xxax:i .x.ww..N...o1uaA..:Y,f• C: a. 'i F THE STATE OF TEXAS COTJNTY OF BRAZOS 1 A RESOLUTION BY THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS AUTHORIZING THE SUBMISSION OF A GRANT REQUEST TO THE CRIMINAL JUSTICE DIVISION OF THE GOVERNOR'S OFFICE FOR FUNDING TO BRAZOS COUNTY, TEXAS FOR A PROGRAM KNOWN AS THE "NARCOTICS TRAFFICKING TASK FORCE." 'i 1 i~ WHEREAS, THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS, have the moral obligation to the citizens and taxpayers of Brazos County to ensure that the criminal justice system operates in the most efficient and coordinated manner possible; and, WHEREAS, the Commissioners' Court feels that the continuation of the Narcotics Trafficking Task Force will materially enhance the administration of justice in Brazos County, Texas; and, WHEREAS, in orrier to receive Federal matching grant funds, local governments, including Brazos County have been responsible for providing local matching funds in the amount of twenty-five percent of the money utilized in narcotics operations; and, WHEREAS, the opportunity exists to fund vital parts of this program through the Office of the Governor of the State of Texas, Criminal Justice Division; NOW, THEREFORE-BE IT RESOLVED, by the Commissioners' Court of Brazos County, Texas at its meeting on the 9th day of January, 1996 that: 1. The County judge of Brazos County, acting on behalf of Brazos County be authorized to make application to the Criminal Justice Division, Office of the Governor, for grant funds resulting from the Narcotics Trafficking Task Force. 2. The County Judge be authorized to accept such grant funds sho~ild they be tendered; and, 3. This resolution becomes effe-tivn 11nnn its arinntinn oel-~ :2t Q~ - Alva. W. Jnn , rnlinty j irige grams ^-irty To_vaq ATTEST- a County Jerk Brazos County, Texas C WHEREAS, pursuant to the powers granted under Article XI, Section 5, of the Texas Constitution and Articles 4413 (32C) and 999b, Texas Revised Civil Statutes Annotated, counties and municipalities desire to form a mutual aid law enforcement task force to cooperate in the investigation of criminal activity and enforcement of the laws of this state, and to provide additional law enforcement officers to protect health, life and property against riot, threat of concealed explosives, unlawful assembly accompanied by the use of force and violence and during times of natural disaster or man-made calamity; NOW THEREFORE in consideration of the mutual promises each to the other made, the mutual exchange of information and the mutual aid each to the other offered, the parties do hereby agree as follows: I. • The following terms shall have the following meanings when used in this agreement: (A) "Law Enforcement Officer" means any trooper, policeman, sheriff, deputy sheriff, constable, deputy constable, marshal, deputy marshal or investigator of the district attorney's or county attorney's offices; (B) "Member" means a county, municipality or State Law Enforcement Agency which is a party to this agreement; (C) "Municipality" means any city or town, including a home .rule city or a city operating under the general law or a special charter; (D) "Chief Law Enforcement Officer" means the Chief of Police of a municipality, the Sheriff of a county, the Director of the Texas A&M University Police Department, or the District or County Attorney who assigns an investigator; and (E) "Chief Administrative Officer" means the mayor or city manager of a municipality, the county judge of a county, or the President of Texas A&M University. II. • The Members agree to form and by this agreement do form a mutual aid law enforcement task force to be known as the Brazos Valley Narcotics Task Force (the "Task Force") whose jurisdiction shall be throughout the territorial boundaries of all Members. VOL. PAQE A&A.: y t\ III. The purpose of the Task Force is to cooperate in the investigation of criminal activity and enforcement of the laws of this state, and to assist in providing additional Law Enforcement Officers to protect health, life and property against riot, threat of concealed explosives, unlawful assembly characterized by the use of force and violence, and during times of natural disaster or man- made calamity. IV. Subject to the Members discretion as to participation and determination of availability of personnel, a Member may assign its Law Enforcement Officer(s) (the "Assignees") to the Task Force to perform law enforcement duties outside the Member's territorial limits provided the Chief Law Enforcement Officer, or his designee, of the Member has determined the assignment is necessary; (A) for the investigation of criminal activity and for law enforcement; or (B) to protect the health, life and property of any other Member, its inhabitants, and the visitors thereto, by reason of riot, threat of concealed explosives, unlawful assembly characterized by the use of force and violence, or threat thereof, or during time of natural disaster or man-made calamity. V. The Chief Law Enforcement Officer of a Member, or his designee, in his sole discretion, at any time, may withdraw his Assignee and discontinue participation in any activity initiated pursuant to this agreement. VI. While any Assignee is in the service of the Task Force, he shall be a peace officer of the Task Force with all the same powers he might have when within the territorial limits of the Member where he is regularly employed, and his qualifications, respectively, for office where regularly employed shall constitute his qualifications for office within the territorial boundaries of the Task Force, and no other oath, bond or compensation need be made. Additionally, such Assignee shall have the same investigative authority as if he were investigating criminal activity within the territorial limits of the Member where he is regularly employed. .0 r • -~:~r+.~S_-_.,,3;~+.....a s.--- - ~1~-~.~.4..._._... u.....L- ......._.L..,......LS..'L.~t..-a...z.....:~1:.. _ • VII. Any assignee shall receive the same wage, salary, pension, and any and all other compensation and other rights for such service, including injury or death benefits, and workers compensation benefits, equipment, clothing, and vehicles, the same as though the service has been rendered within the territorial limits of the Member where he is regularly employed. Moreover, all wage and disability payments, including workers compensation benefits, pension payments, damage to equipment and clothing, medical expenses and expenses of travel, food and lodging shall be paid by the Member which regularly employs said Assignee in the same manner as though the service had been rendered within the territorial limits of the Member where he is regularly employed. VIII. Each Member expressly waives the right granted by Article 999b, Section 5, Texas Revised Civil Statutes Annotated, to request reimbursement for food services performed under this agreement. IX. In the event that any person performing law enforcement services pursuant to this agreement shall be cited as a party to any civil lawsuit, state or federal, arising out of the performance of those services, he shall be entitled to the same benefits that he would be entitled to receive if such civil actions had arisen out of the performance of his duties where he is regularly employed, and in the jurisdiction of the Member by which he is regularly employed. X. Third party claims against Members shall be governed by the Texas Tort Claims Act or other appropriate statutes, ordinances or laws of the State of Texas. XI. C, J It is expressly understood and agreed that, in the execution of this agreement, no Member waives, nor shall be deemed hereby to waive, any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. M. PAGEZA-2. XII. Each Member to this agreement agrees that if legal action is brought under this agreement, exclusive venue shall lie in the county in which the defendant Member is located, and if located in more than one county, in the county in which the principal offices of the defendant Member are located. XIII. The validity of this agreement and of any of its terms or provisions, as well as the rights and duties of the Members hereunder, shall be governed by the laws of the State of Texas. XIV. In the case any one or more of the provisions contained in this agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision contained herein, and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. XV. This instrument contains all of the commitments and the agreements of the Members, and any oral or written commitments not contained herein shall have no force or effect to alter any term or condition of this agreement. XVI. This agreement shall be executed by the duly authorized Chief Administrative Officer(s) of the Member as expressed in the approving resolution or order of the governing body of such Member, a copy of which is attached hereto. XVII. The Members agree that their collective agreement may be evidenced by the execution of identical counterparts of this instrument by the duly authorized Chief Administrative Officer(s) of each Member, and the failure of any Member to enter into this agreement shall not affect the agreement between and among the Members executing the agreement. vo PAQE./AJ~- f ~ r t k L XVIII. This agreement shall become effective between the Members on the first day of January 1996. The first day of January of each subsequent year shall serve as the anniversary date of this agreement. This agreement shall remain in full force and effect for a period of one year from the effective date hereof and shall automatically be renewed and extended for an additional one year period on each anniversary date. Any Member wishing not to participate in the renewal and extension of this agreement must give written notice of its nonparticipation by certified mail to the Chief Law Enforcement Officer of each Member at least thirty (30) days prior to said anniversary date. XIX. • This agreement may be amended or modified in writing by the mutual agreement of the Members, with said amendment or modification being attached to and incorporated into this agreement. XX. This agreement is proposed between the following members: Brazos County Sheriff's Office; Bryan Police Department; College Station Police Department; Texas A&M Police Department; Robertson County Sheriff's Office; Hearne Police Department; Grimes County Sheriff's Office; Navasota Police Department; Falls County Sheriff's Office and the Marlin Police Department. Signed this the _If-`day of JA A j L4&" , 19$y, AIA, Chime Enforcement Officer /2 -.;Z/- ys Date Chief Administr tive Officer Date 84cty/County of gmAass • P9%11 QA December 11, 1995 F r f r 1 GTE Telephone Operations Central Area Engineering Department 301 Industrial Blvd Bryan, Texas 77803 Reply To Bryan, TX Richard Vance Brazos County Engineering Office County Engineer 2617 W. Hwy 21 Bryan, TX 77803 Dear Mr. Vance: Subject: AGRMNTS 24 BURIED CABLE 5435 9P606GR 001 Enclosed are Form ED-135 and work location sketch showing the location of our proposed buried cable line on County Roads in Brazos County at Kurten, Texas. This work is to be completed on Work Order 9P606GR 001 which is scheduled for February, 1996. If you have any questions concerning this work, please contact Anthony Vitanza at our office in Bryan, telephone 409-821-4754 within 15 days so that we may explain or modify our proposal, otherwise, it is understood that this proposal is approved. Sincerely, Alan Colley Senior Engineer - OSP AC:cp Attachment I ~I i f ' 6 F r 3- 9s . w Apart of GTE Corporation VOL. PAG ...Z .4e. GENERAL TELEPHONE NOTICE OF COMMUNICATION COMPANY LINE INSTALLATION December 11, 1995 ~J TO THE COMMISSIONER'S COURT OF BRAZOS COUNTY ATTENTION COUNTY JUDGE: Formal notice is hereby given that GTE will construct a communication line within the right-of-way of a County Road in Brazos County Kurten, Texas as follows: Beginning at a point on the west R.O.W. of Shady Lane approximately 520' from Grassbur Rd. a buried cable will proceed south 7 feet within and along the west R.O.W. of Shady Lane to the Peach Tree Dr. intersection. All cables will be buried a minimum of 30" deep. The location and description of this line and associated appurtenances is more fully shown four copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. - Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by GTE does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so con- strued shall be null and void. Construction of this line will begin in February 5, 1996. GENERAL TELEPHONE COMPANY 5435 9P606GR 001 (,udx- Alan Colley Senior Engineer - OSP 301 Industrial Blvd Bryan, Texas 77803 *40L_ im - - - - THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL 9~FA/[K•►v-~nr~r.+~~r.*♦•-y^•~ •*«r-4'^.^, r,.....,a*r ymr.. . ~ z .n • ~ ~ . , y ~ „ , I 1 I P.1, b O ~N NOTE AREA- , 1 1 1 t Y L• r 4 a i 1 1 t , i ' • 1 • 1 1 i v r 1 I t r r, r 4, r t k r~ rla i L' r 1 1 F+]~+L.cl4... - .r miw_~...♦~4..rvi.r,...w♦...w.rwu..r~u..a....... ..`~.1. THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL . 1 i _.1 i .t •2628411 2421.1. 161" SHEET 1 , %O ,:7 E 1 11 r ITFPL/cAD J cner"S. F AL, ~ZWV 292843 (9P686fNR> M■260150 fi7 ►71• + . 9.212119 AKF 50-24 ~ , C30914191.125 ty / •r XD0.26-510 / 1 ~,6 47y'jeD .a tom' 1 1 7s te2tAlrt • 6•t'C 1 3 6s4NT a n 1 ~ w • • r~fr.I-.r.•aN.. 1.4 ~~M•t+M1ni//'MY'r~.Y'C •:v •ra+J:.r,r•^'iM1.. •1'561801-• •1562 WP SHEET 1 . 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(gyp cZ'e~ \ a`w01595 W42~y1« CMeLi64.1a r-- \ , 196. 2423.19 4c3"I ez-85) (3U) (P biei°, 1A ~ ~~,',P~ K625.24 c3el.ler116 ~ it. ti1'3! ,w•f 40B0L71•TUC= 4>o01.S3SDA]T ' iRlyeb \ e!a?e ; r;a4 •l KC>eeL191-In C3001.111-111 -102 ' 214• \ r~~ 4. 1• % e>eela6-am c3 ml .113 u3•.11u1 0 ])OB00L70.70103P oa u•la (3w \i e4"A°. o~~ ~4e i YIU . lWolq_' @C3000111-9 % 7 \ J~ (•@C3000111-90 A37) K3001.840•(3731 O ~ 0 L/ c 3eeLI14 •III •ISC6 ar« \ 4e, ry,\ • ~`~A . cxel.le4•le+ 90"1.76.76)(3331 (MII[I25 (Wt6~'= (2116 r~lr, V,48,~• SC3WL0••6S1 CUT> C31MUIS•113 u 242319 \ \ t7 (x(64265.426 4c3ae19r1e•rAS3) on 25.24 eo ri 24 1A+~ \ 1~~ [J00L3) SAAIA (38.4211•)25 a 01.76.87 M76129 2yQ40 ,•a~• 41 es ~ oOeLm•NI t3.04 •h 449 S 40ML07.8710M 1 A4A C30•L81.66 L►fi 2 ~~~^A 0864112112 y~ tt>eeLe6 66 C3nf.8*-qe b \ • ♦ a f300.13•IxIU]1 03 a3WL74.7004a ,?eem~,`,►a~ .7~+ti 4K a,~i7a c36a1.,13tu y i ii -48 74.70(340 C3e•196.96 , ,e e,~ e► 336,•4042 R3e61.61.61A33) 4116.4 4c3e6LS3 342(341 ,4PL b Y 1, .e C3eeul4.114 21.61,++•• t3NLtM•366 ~ v ~ ~ .1', Sao 112 S~~ ` 4c xel.ac 76141333 r7161,S13U Wb S d s } • C3ML115•IIS r766u66IM ,e , ~•,eJ~P • \ oeLm•Iw1A33) cl • C3686Nt-12S . ®SII OIrIS1011 SOuT194 N.C. 5091 WO K TITLE,$" CONIC TWP1 DATC912/66fn TRE1v2 / •2626427 242" IN 0570 WADI LN 10654/1.0 10MI.88•Qel (33" IC 3004102.102) A34 C3001.101-101 tc 366496. M (333) CC3861.194.1e4) (33%) 0801,102.102 [308478.781037) 0301.103.181 4-4)(33q), c1ee41e4.1e4 tc>ee9,97.9n (133) «3mi.122.1223 0393 C30041e5.105 9C30866a•961(333) CC30.1.121-12I3 Alb 0084186.1% AREA STATEI TX EXCIL,SO% REKCO.r008 ce6fA CONTROL NLINBER001 PCNTCR TAX DSTa 45081 SEC.: SAL:,-82_ DAIEr SCALE-I'-IW DPW 214 u•Nr0 I MINI Ar• Y• 1 K. j t 5 I• f , k ' .i Ici December 13, 1995 GTE Telephone Operations Central Area Engineering Department 301 Industrial Blvd Bryan, Texas 77803 Reply To Bryan, TX Richard Vance Brazos County Engineering Office County Engineer 2617 W. Hwy 21 Bryan, TX 77803 Dear Mr. Vance: Subject: AGRMNTS 24 BURIED CABLE 5416 9P001DB Enclosed are Form ED-135 and work location sketch showing the location of our proposed buried drop line on County Roads in Brazos County at Wellborn, Texas. This work is to be completed on Work Order 9P001DB which is scheduled for December 15, 1996. If you have any questions concerning this work, please contact Phillip Cerda at our office in Bryan, telephone 409-821-4621 within 15 days so that we may explain or modify our proposal, otherwise, it is understood that this proposal is approved. Sincerely, F f Alan Colley Senior Engineer - OSP AC:cp Attachment I t f . r s - A Oart of GTE Corporation V OL-PAGF. ~G`&.~ s ♦1 ~_A -r i~ • } GENERAL TELEPHONE COMPANY NOTICE OF COMMUNICATION LINE INSTALLATION December 13, 1995 TO THE COMMISSIONER'S COURT OF BRAZOS COUNTY ATTENTION COUNTY JUDGE: Formal notice is hereby given that GTE will construct a communication line within the right-of-way of a County Road in Brazos County, Wellborn, Texas as follows: In Wellborn-turn right on Koppe Bridge Road, cross rail- road, stay left on Koppe Bridge, go about 2 miles. New trailer on right (gray/blue). Need to bury about 160' of drop along Koppe Bridge Road until we reach customer drop. The location and description of this line and associated appurtenances is more fully shown two copies of drawings attached to this' notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by GTE does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so con- strued shall be null and void. Construction of this line will begin in December 15, 1996. GENERAL TELEPHONE COMPANY 5416 9P001DB d~w, / ~ Alan Colley O Senior Engineer - OSP 301 Industrial Blvd Bryan, Texas 77803 • V0L__ X PAGE, .,&54~. . r d r I f 1 IY a:t ~s THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL FORM 9000107E 17 -7 j J4 J.j i HL i r - J - r We 11 2rr, k ef - I I /O QL i i I TAX I! V) GTE Telephone Operations are Z o l~v f 1 er are --F 1002 4 r] Z4 0 r ' APPROVED EV DATE 1 I FtEVtSM °4 °ATE "SCALE SHEET -L_ OF -_L_ Av ~ 10A PA ~ k • Date December 13, 1995 BRAZOS COUNTY i PRIVATE PROPERTY ACCESS i PERMISSION FORM 1. LAND OWNER AND ADDRESS B. F.yance Il. LOCATION OF WORK GrPPnsnrairiP Trail • I I I i 1 t III. DESCRIPTION OF WORK TO BE DONE enter private property for the purpose , of cleaning out a channel approximately 100' lone for drainage purposes. Side slop will h a enough to allow crossing-by any type of vehicle. Area will be seeded with rye grass. IV. MAINTENANCE YES x NO i i IF YES, ESTIMATED FREQUENCY OF MAINTENANCE Only if necessary to E I~ I' maintain adequate drainage and prevent erosion. (Owner will be notified prior to maintenance) ' j 1i. 'flichard F. Vance, P.E. C.E. (Ed) Iverson . County Engineer Engineering Aide OWNER'S SIGNATURE DATE l Z S I~ dQv "'oo r, 'r Vn PAGI~ 1 BRAZOS COUNTY BRYAN, TEXAS RESOLUTION WHEREAS, the citizens of Bryan have been subjected for years to the unpleasant, offensive and harmful effects of thousands of cattle egrets roosting within the city limits of Bryan; and WHEREAS, the health and welfare of the citizens are seriously threatened by the presence of the egrets; and , WHEREAS, the value of residential and commercial properties are adversely affected by the continuous roosting of the cattle egrets; and WHEREAS, the citizens of Bryan expect, and deserve, relief from this hazardou$ situation; and WHEREAS, the City of Bryan is wanting to modify the Texas Parks and Wildlife Department Depredating Wildlife Permit Number IX-2-94; and WHEREAS, the City is seeking authorization to take abandoned/unoccupied cattle egret nests from the entire affected area; and WHEREAS, the City of Bryan is requesting permission to take other steps as necessary to rid metropolitan Bryan of these birds; NOW THEREFORE BE IT RESOLVED that the Brazos County Commissioners Court strongly supports and encourages the City of Bryan in its efforts to achieve authorization from the Texas Parks and Wildlife Department to take all possible action to eliminate the egrets and their roosts from within the city limits of Bryan. Alvin W. Jone , County Judge Commission arAwrton, Precinct I Commissi er Randy Sims, Precinct 3 i , i rl, /*),I I f -,I line Ae Commissioner alker, Precin t 2 C mission Carey Cauley, Jr., i t 4 PAGE-Zug 0 b- , • MEMO TO: John Reynolds, County Auditor FROM: Alvin W. Jones, County Judge RE: EXEMPTION FROM COMPETITIVE BIDDING REQUIREMENTS OF LOCAL GOVERNMENT CODE, SECTION 262.024(a)(1). Please be advised that on this 21h day of January, 1996, at a Regular Session of the Commissioners' Court on which the following members were present: • Alvin W. Jo Gary Norton Sandie Walk Randy Sims Carey Caule County Judge Commissioner, Precinct 1 Commissioner, Precinct 2 Commissioner, Precinct 3 Commissioner, Precinct 4 The Commissioners' Court has determined that there is a need to urgently repair one A/C chiller servicing the Courthouse, and hereby grants an exemption from the competitive bidding requirement from the following vendor: Trane Service Company as an item that must be purchased promptly to preserve the property of the County, as provided in the Local Government Code, Section 262.024(a)(1). The Court hereby approves payment for said costs in an amount not to exceed $.50.000.00 • VO PAQF / r ' MEMO i f i TO: John Reynolds, County Auditor FROM: Alvin W. Jones, County Judge RE: EXEMPTION FROM COMPETITIVE BIDDING REQUIREMENTS OF LOCAL GOVERNMENT CODE, SECTION 262.024(a)(4). Please be advised that on this 21h day of Janu=, 1996, at a Regul Session of the Commissioners' Court on which the following members were present: Alvin W. Joi Gary Norton Sandie Walk Randy Sims Carey Caule County Judge Commissioner, Precinct 1 Commissioner, Precinct 2 Commissioner, Precinct 3 Commissioner, Precinct 4 The Commissioners' Court has determined that there is a need to purchase the personal and/or professional service, Engineering Services from the following vendor: Esmond Engineering. Inc. and hereby grants an exemption from the competitive bidding requirement, as provided in the Local Government Code, Section 262.024(a)(4). The Court hereby approves payment for all personal/professional services from the designated firm for the 1996 fiscal year. 1 f , • VzRi a nd F. Vance os County PROJECT BACKGROUND The subject property is the former County Shop Complex and is located at the northeast corner of MLK and Waco Streets. One of the former tank-holds is more specifically located at 1302 Martin Luther King and the other at 808 Waco Street. Both are in Bryan, Texas. It is understood that the USTs were removed from each tankhold and the tankholds were eventually backfilled. The tank closure report indicated that a clean closure was not achieved for the site and the site was assigned a Leaking Petroleum Storage Tank (LPST) Number. No further work has been conducted at the site. Based on the information that has been provided to us, we have developed a scope of services to complete the Phase II Environmental Site Assessment to explore the two former tankhold areas. SCOPE OF SERVICES The scope of our Phase II assessment will first include obtaining preapproval for the site assessment from the TNRCC in order for the County to be eligible for reimbursement of the investigation expenditures. We also propose to follow-up with a previously submitted reimbursement application for the work performed related to the tank removals and related remediation or prepare a new reimbursement package whatever is required in an attempt to recoup the County's expenditures. The evaluation of potentially impacted soil and groundwater at the former tankholds will be based on a drilling and sampling program. The tankhold areas will be explored by drilling and sampling at least three soil borings at each tankhold location. Soil samples will be collected at continuous intervals using Geoprobe sampling probes. Soil samples will be examined visually and described on the field boring log by our project personnel. A portion of each sample will be containerized for field screening-and another portion containerized and placed on ice. The field screening sample will be screened in the field using either chemically treated detector tube or a photoionization device to detect organic vapors emanating from the soil sample in the container's headspace. • The sample exhibiting the most elevated total volatile concentration will be sent to an analytical lab for analysis. If groundwater is encountered, an effort will be made to collect samples for laboratory analysis. Some formations have very low water yields which do not make it practical to collect water samples. The sample will be placed in appropriate containers as specified in analytical methods. F t. 6 va PAG1~,~,.~~~~ Richard F. Vance January 4, 1996 Brazos County Page 3 Yf s S/"f~{N~~~ r Yfv v. }}l'f+Mµ~'f'{?)Kf(M+ jf'iMrtlY.Hfr~~~C SCvi+r .vr rY ri ~W~SIV'T~7~~xw.v ~h 7~.F^MY.i~+ yf.. S.`.~, . :,c.b~.`B.+Y.`ta~.4.)::+ii°~,w../'.~b:i8c:. w.4a.;. n.HHa S%+:}.~~ ici T{d3:>s.+'F;, a"•..542.'.'<.fr~"h(».S>.~ +h7t w. `.;''.f. ati...K;a... Laboratory work proposed as part of this study will include chemical analysis of both soil and groundwater samples collected from each of the borehole locations. The select soil and groundwater samples will be analyzed for some or all of the following: o Total Petroleum Hydrocarbons (TPH) o Benzene, Toluene, Ethylbenzene, and Xylenes (BTEX) o Poly Aromatic Hydrocarbons (PAHs) o Total Lead Esmond Engineering will prepare a report presenting the results of the field explorations including field information, laboratory analyses, and hydrogeologic data and analyses. Site maps and boring location maps will be included in the report along with supporting documentation including boring logs, well construction logs, and laboratory results. Four bound copies of the report will be presented to you upon completion of the project. COMPENSATION Our fees will be charged at the following hourly rates: Principal Engineer . $ 80/hr Project Manager I $ 70/hr Project Engineer $ 60/hr Staff Engineer $ 50/hr Staff Geologist $ 45/hr Graduate Engineer $ 50/hr Registered Professional Land Surveyor $ 60/hr CAD Designer $ 45/hr Technician . $ 25/hr Typist $ 25/hr Direct Expenses Cost plus 15 % Based upon our experience and understanding of the project information, our estimated fee for the scope of services outlined in this proposal is $7,460.00. Compensation will be based upon actual time spent and our fee schedule. If additional services are needed due to unanticipated project discoveries, we will notify your office. We will not exceed the estimated fee without your approval of the change in our scope of services. All fees are due and payable within 30 days from submission of an invoice evidencing completed work. i i ~t VO PAQE, , z- Richard F. Vance Brazos County INDEMNIFICATION January 4, 1996 Page 4 Esmond Engineering Inc. utilizes trained environmental specialists to perform all professional services for our clients. We maintain professional liability (errors and omissions) insurance in the amount of $1,000,000 and maintain standard worker compensation, general liability, and auto insurance coverages. SCHEDULE We will be able to start work within one week after receipt of a signed Agreement and will complete this assignment within 25 working days. If not accepted within 30 days, this Agreement may be modified as to fee and time of completion. • Esmond Engineering understands that the timely completion of this project is important. Consequently, we will commit the resources necessary to assure the successful completion of this project. AUTHORIZATION If our terms and budget are acceptable to you, please indicate your approval by signing in the appropriate space below and returning one copy to us. You may fax the signature page to 1 409/693-6729. If you have any questions, please contact either Lenwood Adams or Steven Esmond at 409/764-7640. i We appreciate this opportunity to serve you and look forward to commencing this project. We appreciate your consideration of Esmond Engineering, Inc. for this project. Please call us with your questions. Very truly yours, Accepted: ? ESMOND ENGINEERING, INC. BRAZOS COUNTY ' By: Lenwood S. Ad ms, .E. Project Manager Title: County Judge Date: ¢ Sa„. /S94 Date: January 9, 1996 GM 14/M-300WHASEt.M0 vA PAQ~ , . t ESMOND ENGINES Environment & Infrastructure CRYSTAL PARK PLAZA • 2700 EAST BYPASS • SUITE 460 OFFICE (409) 764-7640 9 WATS (800) 444-7640 9 FAX (40 January 5, 1996 Richard F. Vance, P.E. Brazos County Engineer Road and Bridge Department 2617 Highway 21 West Bryan, Texas 77803 Re: Underground Storage Tank Closure Road and Bridge Facility Bryan, Texas RING, INC. _ 4 2 0 • COLLEGE STATION, TEXAS 77845 Al 9) 693.6729 Dear Mr. Vance: Esmond Engineering, Inc. is pleased to submit our proposal to remove two underground storage tanks (USTs) at the County's Road and Bridge Facility. The physical removal of the USTs will be performed by a certified underground storage tank contractor. Project and field oversight, closure sampling and documentation will be performed under the direct supervision of a State r certified Corrective Action Project Manager. The base cost of our services assumes a clean tank closure and no fluids in the USTs. Base services include the removal and disposal of the USTs end backfilling the excavations, as well as repaving the tank pit near the existing fuel islands. Rase engineering services include project oversight, sampling, and preparation of a tank closure report for submittal to the Texas Natural Resource Conservation Commission. The project budget is presented below. Tank removal and site restoration $ 4,000.00 } Required Analytical Testing (10 samples for TPH and BTEX) $ 1,000.00 Professional services of EEI for monitoring of closure and report $ 2.500.00 Total $ 7,500.00 If the backfill and natural soils have been impacted, Esmond Engineering will discuss with you options that can be pursued in order to handle and dispose the impacted soils. If overexcavation can provide you a "clean closure", this may be your best option. Unit prices for the these additional services are outlined on the next page. a .I , • i • 0 Additional Work Unit Prices Overexcavation (Labor, Equipment and Materials) ® $50.00/cubic yard Load, Transport and Dispose of Class II Soil ® $37/cubic yard Removal, Transport and Dispose of Fluids @ $2.05/gallon Professional Engineer Q $70.00/hour Graduate Engineer @ $50.00/hour The Texas Natural Resources Conservation Commission (TNRCC) requires notice prior to initiating closure. With your concurrence, we will arrange to have the contractor begin work. We will proceed with the required notices as soon as we hear from you. If our terms and budget are acceptable to you, please indicate your approval by signing in the appropriate space and returning one copy to us. We appreciate this opportunity to serve you and look forward to commencing this project. Please call me or Steve Esmond if you have any questions or comments. Very truly yours, Accepted: ESMOND ENGINEERING, INC. BRAZOS COUNTY By: ' 41 n ood S. A ams, P.E. Project Manager Title: County Judge Date:---5- -12711 /9 96-> Date: January 9, 1996 LSA/sf GM14V+300\UST.PR0 y0L--~PAOE Richard F. Vance Page 2 Brazos County January 5, 1996