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HomeMy WebLinkAbout1995-06-26-0900AM-RegularBRA E AGENDA BRAZOS COUNTY COMMISSIONERS COURT MEETING THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON MONDAY, JUNE 26, 1995 AT 9:00 A.M. IN THE COMMISSIONERS' COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Cauley. 2. Pledge of Allegiance - Commissioner Cauley. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county-related issues not scheduled on the agenda. Please limit subject matters to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A recording is made of the meeting; therefore, please give your name and address for the record.) Consider and take action on agenda items 4 - 16: 4. Personnel Change of Status. 5. Payment of claims. 6. Approval of proclamation declaring Wednesday, July 5, 1995 as Brazos County Blood Drive Day. 7. Approval of a resolution authorizing the Texas Department of Transportation to proceed with quitclaiming a 0.155 acre tract of land in the Zeno Phillips Survey, Abstract 45, Brazos County, Texas. 8. Resolution supporting AMTRAK service to Bryan-College Station. 9. Request by District Clerk for participation in the JTPA Employment and Training Program and subsequent execution of agreement with the Brazos Valley Private Industry Council. 10. Confirmation of annual agreement with Ingram, Wallis & Company for audit services. 11. Budget Amendment 94/95-21. 12. Request permission to enter Larry Wilding's property located off Ranchero Road/Harvey Hillsides Subdivision for the purpose of constructing a school bus tum-around. Site is located in Precinct 3. 13. Request permission to enter Ruthie Smith's property located off Taylor Road for the purpose of removing a dead tree from the right-of-way for the health, safety and welfare of the general public. Site is located in Precinct 1. VOL e i Commissioners Court Meeting, Monday, June 26, 1995 • 14. Request for a "Change (Cash) Fund" in the amount of $50.00 for Permitting operations at Road and Bridge. 15. Request from GTE for a road bore/parallel cabl: installation in the right-of-way of Democrat Road beginning approximately 1.5 miles southeast of SH 21 and extending south for a distance of 2,471 feet. Site is located in Precinct 3. 16. Approval of a purchase agreement with Roxanne Nemcek for a .1567 acre tract of land out of the James Hope survey for drainage easement. Site is located in Precinct 1. 17. Call for citizen input and/or concerns. 18. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements, call (409) 3614102. • VO T PAOE.~7._ I COMMISSIONERS' COURT REGULAR MEETING JUNE 26, 1995 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Monday, June 26, 1995, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Sandie Walker, Commissioner of Precinct 2, Absent; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4, Absent; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: Bea Green Susan Gandy Theron Park Cheryl Turney Irene Jett Margie Wedel Kay Hamilton Marc Hamlin Richard Vance Rita Watkins Ralph Jones Marijane Deen Ron Quiran Jim Hiney Joel Evans Ann Jones David Walterscheid Sherman Frost Pam Ullrich Secretary to Commissioners Secretary to County Judge Auditor's Office Auditor's Office Auditor's Office Auditor's Office Treasurer District Clerk County Engineer Sheriff's Office Jail Administrator CNS Intern Bryan/College Station Eagle KBTX TV Brazos County Resident TxDOT All Aboard for College Station Brazos County Resident Commissioner Cauley gave the invocation and led the pledge of allegiance. There was no citizen input. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Glen, Hayes R. Crime Stoppers Comp Probation Moran, Sandra R. District Attorney New Employee On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to approve the changes as submitted. i I i VO; 1 0 f Commissioners Court meeting June 26, 1995 The Court next considered the following claims as • submitted by the County Treasurer for payment: 95-01532 through 95-01767 On motion by Commissioner Sims, seconded by commissioner Norton, the Court voted unanimously to approve the Claims as submitted. The County Judge read aloud a Proclamation designating Wednesday, July 5, 1995 as "Brazos County Blood Day". The Court feels that it is the responsibility of the community to see that blood is available in sufficient quantities to meet the needs of all hospital patients. On motion by the County Judge, seconded by Commissioner Sims, the Court moved to proclaim Wednesday, July 5, 1995 as "Brazos County Blood Day" throughout Brazos County. On motion by Commissioner, seconded by Commissioner Sims, • • the Court voted unanimously to adopt a resolution authorizing the Texas Department of Transportation to proceed with quit claiming a 0.155 acre tract of land in the Zeno Phillips Survey, Abstract 45, Brazos County, Texas. This land is surplus to the State's needs and will no longer be needed for drainage. The County will not need the land for road purposes so therefore the land will be quit claimed to the adjacent landowner. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to adopt a resolution supporting the retention of the "Texas Eagle" AMTRAK route serving the Dallas, Bryan-College Station, Houston area. Brazos County joined with the Bryan-College Station Chamber of Commerce, neighboring counties and other interested entities in requesting that AMTRAK consider that the discontinued operation of the route will result in a number of related assets being diminished. The County next considered a request from the District Clerk for participation in the JTPA Employment and Training Program and subsequent execution of agreement with the Brazos VOL ~5' PAGE_2L- Commissioners Court meeting June 26, 1995 li Valley Private Industry Council. The District Clerk explained that this program was funded under the Job Training partnership Act and is designed to provide work experience, training, and special transition services to assist participants to make career choices and obtain labor force exposure. All this is at no cost to the County. On motion by Commissioner Cauley, seconded by Commissioner Walker, the Court voted unanimously to enter into agreement with the Private Industry Council as the JTPA Program Operator. A copy of the Agreement is attached. The next matter for consideration was the confirmation of the annual agreement with Ingram, Wallis & Company for audit services. This audit will be of the general purpose financial statements of Brazos County, Texas as of and for the year ending September 30, 1995. On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to enter into agreement with Ingram, Wallis & Company for audit services. Cost to the County is estimated at $49,000.00 and will require approximately 1,300 man hours. The Court next considered Budget Amendment #94/95-21, which would adjust revenue for the General Fund and Road & Bridge Fund only. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court next considered authorizing work outside of county rights-of-way for the enhancement of county road projects. The Road and Bridge Department requested permission to enter the private property of Larry Wilding on Ranchero Road in the Harvey Hillsides Subdivision for the purpose of constructing a school bus turn around. The site is in Precinct 3. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to authorize the work. The Court next considered authorizing work outside of j VOL E PAGE, M S I ; Commissioners Court meeting June 26, 1995 • r~ county rights-of-ways for the health, safety and welfare of the general public. The Road and Bridge Department requested permission to enter the private property of Ruthie Smith on Taylor Road to remove a dead tree from the right-of-way. The site is located in Precinct 3. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to authorize the work. On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to approve the request of the Road and Bridge Department for a "(Cash) Change Fund" in the amount of $50.00 for permitting operations at the Road and Bridge Department. The Court next considered the request from GTE Telephone operations for a road bore/parallel cable installation in the right-of-way of Democrat Road beginning approximately 1.5 miles southeast of SH21 and extending south for a distance of 2;471 feet. The site is located in Precinct 3. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to approve the request of GTE Telephone operations and authorized the installation. A copy of the request is attached hereto. The next matter before the Court was the approval of a purchase agreement with Roxanne Nemcek for a .1567 acre tract of land out of the James Hope Survey for drainage easement. The site is located in Precinct 1. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to approve the Real Estate Sales Contract with Roxanne Nemcek for the .1567 acre tract of land out of the James Hope Survey. There was no citizen input and/or concerns. There being no further business to come before the Court, the meeting was adjourned. VOL s paa~s L The foregoing minutes of the Commissioners Court meeting held June 26, 1995 have been examined and are approved in open Court this the 1P y4L day of 19 94, in Bryan, Brazos County, Texas. w Alv1 W. Jon s County Judge Sandie`W.blk r Commissioner, Precinct 2 - nd 0 -*'d . ~ Carey C ley, Jr. , Commiss over, Prec nc 4 CommiS06ner, Precinct 3 Mary A AR Ward County Clerk VO PAQ 1 Ii CommioXoner, Precinct 1 • INGRAM, WALLIS & COMPANY A PROFFSSK MAI OORAORATWH C&d)ried Public Accountants 2100 Villa Maria, Suite 100 BRYAN. TEXAS 77802 James D Ingram, 111 Thomas A. Wallis Agnes L Bennett Judith W Childs James D Ingram, IV Richard L Webb Wendt M Stntta Pu-Yu (Peggy) Wang Diane E. Kruse Steven) Little TEUPHONE (409)776.2600 TEUBCOPIM (409) 774.7759 June 13, 1995 Honorable Alvin W. Jones County Judge Brazos County, Texas Dear Judge Jones: • We are pleased to confirm our understanding of the services we are to provide for Brazos County, Texas for the year ended September 30, 1995. We will audit the general-purpose financial statements of Brazos County, Texas as of and for the year ended September 30, 1995. The general-purpose financial statements consist of the combined balance sheets, the related statements of revenues and expenditures, statements of changes in fund balances and statements of cash flows for the proprietary funds and the accompanying notes to the financial statements. In addition, the financial statements will have included the Schedule of Federal Financial Assistance that will be subjected to the auditing procedures applied in our audit of the financial Statements. Our audit will be made in accordance with generally accepted auditing standards and will include tests of your accounting records and other procedures we consider necessary to enable us to express an unqualified opinion that your financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. • Our audit will also be a Single Audit conducted in accordance with the standards for financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States (the Yellow Book) as it relates to financial audits; the Single Audit Act of 1984; and the provisions of OMB Circular A-128, Audits of State and Local Governments. V01. PAGE 5g~ Page Two June 13, 1995 Our reports will include a report on the Schedule of Federal Financial Assistance, the required reports on compliance with laws and regulations related to the financial statements and to the Federal financial assistance programs. Additionally, we will report on internal control in relation to the general-purpose financial statements and to the Federal financial assistance programs. You acknowledge that you are responsible for determining the compliance requirements and will make us aware of all such requirements. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories and fixed assets, and direct confirmation of certain terms, transactions, assets and liabilities by correspondence or other means with selected customers, creditors, banks and their employees. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from management about the financial statements and related matters. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgement about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. As required by the Single Audit Act of 1984 and OMB Circular A-128, our audit will include tests of transactions related to the Federal financial assistance programs for compliance with laws and regulations and appropriate tests of the control structure over such programs. Additionally, we will perform appropriate tests related to the "general requirements" as outlined in the Compliance Supplement for Single Audits of State and Local Governments (1990 edition), published by OMB. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. Additionally, you acknowledge the requirement in certain circumstances for us to directly report certain identified illegal acts to the oversight agency. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any matters that might be incurred during any later periods for which we were not engaged as auditors. V01- S PAQE.~,IL R ' e i • • • Page Three June 13, 1995 We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control policies and procedures, including controls over compliance with laws and regulations, the selection and application of accounting principles, and the safeguarding of assets. You agree that your employees will assist in preparing schedules, type correspondence and confirmations we request, and will locate an y invoices selected by us for testing. I We expect to begin our final audit work in early November and issue our reports no later than February 20. You agree that all of the reports referenced above will be bound into one document with the general-purpose financial statements. Our fees for these services will be based on the actual time spent at our standard hourly rates, plus travel and other out-of-pocket costs such as report production, typing, postage, etc. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered periodically as work progresses and are payable on presentation. We estimate that the engagement will require approximately 1300 man hours and the approximate percentage of time required by level is as follows: Partners 9% Managers 22% Staff 69% 100% Based on the above we estimate our fees for the initial engagement to be approximately 49400,0.00 G) It is understood that in the event of extenuating circumstances or unanticipated internal control problems that may be encountered the proposer may ask for the Audit Committee to re-examine the pricing for years after fiscal year ended September 30, 1995. The subsequent year fee schedules will be evaluated each year immediately after the completion of the prior year's audit. voL _,6- PAGE - Page Four June 13, 1995 To facilitate the audit process, the County will complete certain audit schedules and reports as follows: c Close the general ledger and balance all accounts to be audited by October 31. o Completed all audit schedules and lead she ets as follows: Statement or Schedule Date Listing of Bank Accounts, Account Numbers, Bank Balances and Reconciliations October 28 Investment Schedule and Earnings November 11 Institutional Collateral Pledges October 14 Schedule of Bonded Debt November 15 Debt Service Fund Analysis November 15 Detailed Listing of Accounts Payable November 12 Detailed Listing of Encumbrances November 12 Detailed Analysis of Year-End Accruals November 19 Employee Bond Schedule September 15 Schedule of Insurance in Force September 15 Schedule of Grant Accountability November 21 Schedule of General Fixed Assets, Additions, Deletions, G/L Reconciliation December 15 Trust Fund Accounting and Reconciliations December 9 Schedule of Retirement Plan Activity December 9 Schedule of Deferred Compensation Activity December 9 Commissioners Court Minutes Upon Request Investment Committee Minutes Upon Requ est Analysis of Accounts Receivable November 1 Schedule of Fee Office Receivables November 7 Schedule of Prepaid Expenses November 14 Schedule of Inventory November 14 Copies of Quarterly Payroll Tax Reports Upon Requ est Gross Payroll Reconciliation November 9 Analysis of Legal Fees Paid November 11 Copy of Final Approved Budget and Annotated Adjustments November 11 Schedule of Anticipated Year-End Adjustments November 11 Initial Trial Balance by Fund (Working Trial Balance) November 30 Reconciliation of Interfund Receivables and Payables November 14 Reconciliation of Fund Balances at Year-End November 15 Statistical Tables December 10 Footnotes January 15 Combined and Combining Financial Statements January 15 CAFR Assimilated March 25 Others as Requested by Us Upon Request VOL 5'_paoE.9J6 0 Page Five June 13, 1995 Estimated fees for our services are noted in a prior section of this letter. Our fee estimate is based upon 1300 hours and assumes that the reporting requirements of the County will remain the same as prior years, and that the County will provide the assistance discussed on the previous page. If, for whatever reason, the County does not provide the aforementioned assistance or additional services are required after December 31, additional fees will be charged at our standard rates. We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of the engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, • Ingram, Wallis & Company, P.C. RESPONSE: This letter correctly sets forth the understanding of Brazos County, Texas. C.nv~r •l✓OG~ li Z6 Signs a Title Date (1) The audit fee as stated represents the proposed cost for: a) all funds within the Comprehensive Annual Financial Report (except Community Supervision) b the Brazos County Health Department, and c the Juvenile Supervision Program • I ST/111 VO PAQE, Shy BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1994-1995 BUDGET YEAR NO. 94/95-21 On this the 26th day of June 1995 at a special meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Sandie Walker, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on June 26, 1995, the Court heard and approved a budget amendment for the 1994-1995 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 8, 1994 the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 26th day of June 1995 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: IL - Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File VO _PAO M 5-21 ACCOUNT # ACCOUNT NAME INCREASE 401600 Special Valuation Tax 410020 Contracted Detention Serv. 410260 Fees Const. Pct. 1 100 410120 Fees-Bond Service 410800 Fees-Training Program 5,500 410820 Fees-Work Release 410920 Forfeitures-County Court 450500 Interest-Investments 460613 Refunds-Ct Appt Attorneys 10,000 460550 Miscellaneous-Other 8,000 460615 Refunds-Sundry 4,000 460618 Refunds-Workers Comp 460490 Leases-Oil & Gas 9,000 480650 State Inmate Reimb. 490340 Transfer Fm Inmate Comm. 20,000 460800 Sale of Fixed Assets 470100 Reserve Fund Balance 602,750 410640 Fees-License & Weight 200,000 410810 Fees-Vehicle Registration 145,886 470100 Reserve Fund Balance **INC. TO DEPT BUDGET $0 (DECREASE) REASON (8,500) See (6,000) Attachment (2,000) (1,000) (65,000) (160,000) (16,000) (350,850) (50,000) (345,886) eting June 26, 1995 e~f 1I v a 0 E P BRAZOS COUNTY BRYAN, TEXAS 77803 June 20, 1995 To: Hon. Alvin Jones and Members of the Commissioners Court b From: Margie Wedel Assistant County Auditor Subject: Request for Revenue Budget Amendment We are requesting that the attached request for budget amendments be placed on the Commissioners Court agenda for approval June 26, 1995. The two request adjust revenue for General Fund and Road & Bridge Fund only. The General Fund revenue has been reviewed and determined that several line items have exceeded the original expected collection, therefore, have been increased. Some of the findings are budget that will not be utilized this year, such as Fees-Training Program, Transfer from Inmate Commissary, and Fees-Constable Pct.l. We have analyzed the revenue line item Refunds-Ct.Appt.Attorneys and have determined that this should be a reductions of the appropriate expenditures. This revenue is an inflation of the actual revenues. Over all, this amendment is increasing the revenue which in turn reduces the need to use Reserve Fund Balance to support expenditures. The Road & Bridge Fund revenue included a line item for Fees-License & Weight which is collected and accounted for within the General Fund. Also, the Fees-Vehicle Registration line item was overstated. This revenue is calculated and set by the state each January. The actual amount is not known at the time the county is setting the annual budget. This amendment will increase the need to use Reserved Fund Balance. If you have any questions, please feel free to contact me at extension 4353. Thank you F92~ 143. tads s ~1\ VOL 5- PAQE.,C . R~ e. t~p.t;%►~t` i ;~y, c =•k:: s i ' -i~S ~ ' ';g':_ h:-'t~'-" h .f ..6,~{,, a x`~'.,"~~,!~ a 'a5 r` _ r4~ y ~~i~ ak; • 4 ~f "S• ? ~.i~it~Y\ C' , S ? 1 ~ , ` .1i, . ` y , ,y . . .4• ~ is rr~.-..5.;` j~r ,r•~; ~C', n - • g~ ~ l BUDGET ADMENDMENTS TO BE MADE • FD DIV ACCT PROJ ACCOUNT NAME Dr Cr 01 401600 Special Valuation Tax 8,500.00 01 410020 Contracted DetentionServ. 6,000.00 01 410260 Fees-Constable Pct 1 100.00 01 410120 Fees-Bond Service 2,000.00 01 410800 Fees-Training Program 5,500.00 01 410820 Fees-Work Release 1,000.00 01 410920 Forfeitures-County Court 65,000.00 01 450500 Interest-Investments 160,000.00 01 460613 Refunds-Ct Appt Attorneys 10,000.00 01 460550 Miscellaneous-Other 8,000.00 01 460615 Refunds-Sundry 4,000.00 01 460618 Refunds-Workers Comp. 16,000.00 01 460490 Leases-Oil & Gas 9,000.00 01 480650 State Inmate Reimb. 350,850.00 01 490340 Transfer fm Inmate Comm. 20,000.00 01 460800 Sale of Fixed Assets 50,000.00 01 470100 Reserve Fund Balance 602,750.00 BALANCING TOTAL 659,350.00 659,350.00 • Y lti. .ro vnW?, ^'c5'A ':.r 2 -rs 9ri~:3"'y'°C'.'a'"' ,r`C "Pre}iared'By::~ 'INiCVII.t °y'~ APproved~8y,:~` Date:.;-? C.;ir,..o~,...~::a,.v:c...>£,`;.;,v°,•.ra 3,•,wc.` ,of r..ac„w,w:wn► .r FntarM av- aatrh Proof *V01. S PAGI El_._. h -1i, -41 M 'tn ° BUDGET AMENDMENTS TO BE MADE FD DN ACCT PROJ ACCOUNT NAME Dr Cr 11 410640 Fees-License & Weight 200,000.00 11 410810 Fees-Vehicle Registration 145,886.00 11 470100 Reserve Fund Balance 345,886.00 To reduce revenues for License & Weight fees collected and accounted for in General Fund. Also, to adjust Vehicle Registration Fees set by the state on the Tax Collector's Monday Report. BALANCING TOTAL 345,886.00 345,886.00 I e r E n .prepared By: Approved'E 'Date :.L. . Entered By: Batch Proof VO ~E PAQ C ~ G' • Brazos Valley Private Industry Council Agreement JTPA Employment and Training Program This memorandum of agreement sets forth the individual and mutual responsi- bilit'es of the Private Private Indu;tryCouncil, as he JTPA Program Operator; and the .2 ~2, .4d / i.-,`/. . A 1i. 't f -.10 as the worksite agency, hereinafter called the "Worksite"; and all JTPA participants assigned to this worksite. The objective of this agreement is to promote an effective and beneficial experience for the worksite agency and the JTPA participant through mutual agreement to responsibilities and objectives by all the parties involved. I. Purpose of the JTPA Employment and Training Program • This special program funded under the Job Training Partnership Act (JTPA), is designed to provide work experience, training, and special transition services to assist participants to make career choices and obtain labor force exposure. Work experience must be meaningful, with emphasis placed both on the return to school by dropouts and inschool youth, and on transition to employment for out-of-school participants, both dropouts and graduates. II. Allowable Activities and Services The primary activities of the program are well-supervised work experience, job training, career orientation, vocational exploration, and job rotation. These activities are provided by the Worksite Agency in coordination with the JTPA. Supervision of participants is a responsibility of the Worksite Agency and is extremely important to the career development of the youth assigned. III. Supervisory Responsibilities for the Worksite Agency CJ As an employer, Worksite Agencies have responsibility for: o Assuring that those individuals directly involved in the day-to- day supervision of participants receive an orientation and training on the objectives and expectations of the program; o Assuring that those individuals (named herein), directly involved in the day-to-day supervision of participants, receive a copy of this agreement for use in managing worksite activities; o Assuring that the Child Labor provisions of the Fair Labor Standards Act are adhered to; o Instructing the participant in the performance of his/her job on a daily basis; 1 VCS PAGE let. o Providing continual supervision by checking the participant's progress at various times each day; providing sufficient work to occupy the participant during working hours; and providing sufficient equipment and materials to carry out their work assignment. o Assuring that the participant does not exceed authorized working hours and that time will not be recorded for payment for unexcused absences, unworked hours of recreation, leaves, holidays, or lunch period. o Assuring that the participant's work time is accurately recorded daily by the responsible supervisor and is signed for both by the supervisor and the participant. (A daily time-in and time-out log used in conjunction with the JTPA Time Sheet is strongly recommended.) o Assuring that the conditions of work are safe and that the participant work in a safe manner (SEE SAFETY); o Discussing informally with the participant any minor job-related problems; o Compliance with the Federal Regulations governing the Employment and Training Program. IV. The Program Operator's Responsibilities The subcontractor implementing the local program has the responsibility for: o Providing each individual involved in the day to day supervision (including part-time replacement supervisors) with orientation and training on the objectives and expectations of the program. o Informing participants of their Civil rights and of the J established grievance procedure if they wish to register a E complaint or grievance; o Counseling participants on personal and job-related matters; o Collecting and verifying participant's time sheets; and o Monitoring worksites for compliance with State and Federal regulations and this Agreement. V. General Provisions A. Termination of JTPA Participants If a participant is not performing satisfactorily, the JTPA Counselor should be contacted to discuss the problem. If the problem cannot be resolved, then a transfer to &nother worksite or 2 VOL=PAGE termination from the program will be considered by the Program Operator. The Counselor will work with the worksite supervisor to ensure that problems will be resolved in a reasonable and mutually satisfactory manner. If the situation warrants, the worksite supervisor may suspend a participant from the workstation for a period not to exceed two days. In the event of a suspension, the immediate supervisor should contact the JTPA Counselor or a staff member of the BVPIC immediately. If JTPA counseling has been provided and the situation continues, the worksite may request that the participant be removed permanently. Continuation of work with the worksite agency is at the sole discretion of that worksite agency. In any event, JTPA participants must be assured of equal, fair, and just treatment under the U.S. Civil Rights Act. Each participant, upon acceptance into the program, will have been notified in writing of his/her rights under the act and of the procedures to follow in the event he/she has a complaint. B. Safety and Healthy Environment It is necessary for the supervisor and the Worksite Agency to comply with the Child labor laws under the Fair Labor Standards Act. Detailed information on the Child Labor laws can be found in Child Labor Bulletin 101, a Department of labor publication. The agency will be in compliance if the following condition is met (paraphrased from Bulletin 101): No participant under 18 years of age may be employed in any nonagricultural occupation which has been declared hazardous by the Secretary of Labor. This generally applies to any work which could be considered unsafe or hazardous. (A detailed list of these occupations is found on pages 9 - 33 in the Child Labor Bulletin 101.) Generally, the following conditions must also be met to help prevent accidents which might otherwise occur because of carelessness or laxity on the part of the participant or the supervisor: o Youth 14' and 15 years of age cannot be assigned to work which involves the use of power driven mowers or cutters by these youth. Further details on the employment of youth 14 and 15 years of age can be found on pages 6-9 in the Child Labor Bulletin 101; o The Worksite Agency and supervisor should take any necessary precautions to insure a safe worksite for all youths employed through this program. 3 Vn PAGE o No youths under 18 may be assigned to work which requires heavy lifting; o All youths involved in moderate lifting as part of the job must be thoroughly instructed in "safe" lifting procedures and precautions, and must be closely supervised on the job; o When a youth is assigned a job which normally requires safety equipment, special shoes, etc., the youth must be supplied with this equipment and oriented on the use of such equipment along with safety precautions to be taken on the job. (Examples of such jobs are grounds work or work in maintenance and storage yards, warehouses, shops, etc.); and o Youths working in painting, ground work, light maintenance, etc., must be supervised closely either individually or in groups not exceeding six per supervisors. C. Insurance (Worker's Compensation) In the event an accident does happen on the job, the participant is covered by Worker's Compensation Insurance which includes the cost of emergency medical treatment. If a minor, Contact his parents and get the youth to his/her doctor, hospital, or clinic as soon as possible. Immediately contact the JTPA Counselor in your area. If you cannot get in touch with the Counselor, call this number (409)822-0797 for further instructions. Please make note of how the accident occurred, when and where it happened, and obtain the names of witnesses. (This information must be recorded on an employer's report of injury for the Worker's Compensation carried and for the Industrial Accident Board.) 0. Worksite Agency Time and Attendance Polic It is the policy of alrcry S c./ to provide standard workin hours between 7:00 a.m. and 5:00 p.m. with an appropriate lunch break, 5 days a week. Work may be permitted at irregular hours and on Saturdays as long as hours do not exceed 8 hours per day or 40 hours per week. Because of the nature of the work performed, it is the policy of this agency to provide, at the discretion of the workstation supervisor, flexible paid/nonpaid break periods. E. This agreement must contain a listing of the following items before any participant can begin employment or training in the JTPA program: 1. Name and address of Agency Workstations (if there are more than one); 2. Names of the Worksite Supervisors assigned to supervise the activities of the JTPA participants; 4 V0 PAG a. • 3. Job descriptions of each participant assigned to this Workstation Agency; and 4. The total number and the names of participants assigned to each Workstation. 5. Program Starting Date 9 Q s Ending Program Date r1-? Wor ite Age' y V R sentative Signature ~Ov,~,-rt7 JA Title is /7- e, , Ts r - 71 Date ate i • 5 VO PAO~~~"~._ JTPA JOB DESCRIPTION Name of Worksite Agency: BRAZOS COUNTY DISTRICT CLERK'S OFFICE Address: 300 EAST 26TH STREET, SUITE 216, BRYAN, TX. Telephone Number: 409-361-4230 Type of Agency: (City, County, Federal, Private Non-Profit, etc.) COUNTY *Name of supervisor in charge of workstation KAY DENO Name of Workstation (Ex: food service department) Address of workstation: Street Number City Telephone Number: Schedule of working hours: Total number of hours per day 4 Number of days per week 5 Youth(s) Job Title: Youth(s) Job Description: COMPUTER DATA IMPUT Rainy Day Activities (if not an indoor job) °List equipment on hand to perform work (ex: typewriters, lawnmowers, rakes, brooms, floor polisher, etc.) COMPUTER Z9!xo Superv sor s Signature D e *If this agreement provides for multiple work stations or job descriptions, a separate Job Description form must be completed for each work station and/or job description. 6 vOL--S-_PAOE 59~, 4 • List the Names of the Worksite List the Names of the Participants Supervisors Assigned to Supervise working at this Workstation with the Activities of the Participants. this Job Description. C' Total Number Assigned is AMENDED: • Total Number Assigned Date Total Number Assigned Date Total Number Assigned Date AMENDED LIST OF JTPA PARTICIPANTS DELETE (NAME OF YOUTH) DELETE (NAME OF YOUTH) V01,_~pAOE S9~ f ~ ~ , r BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 2040 REGULAR XX SPECIAL _ DATE OF COURT MEETING: 06/19/95 ITEM: Reguest permission to enter Larry Wilding's property located off Ranchero Road/Harvey Hillsides Subdivision for the purpose of constructing _a school bus turn- around. Site is located in Precinct 3. SOURCE OF FUNDS: N/A 1. PRESENTATION: II. ACTION REQUESTED OR ALTERNATIVES: S MITTE. BY: ) APP ED Richard F. Vance, P.E. Commiss~ County Engineer Precinct CC95-091 Randy Sims Approved in ommissioners' Court Date• Z Alvin "'W. Jones, C my Judge Vd PAGE.A PE is f I` • o~ U Uj oa 'O, ea1oO ~ Alvin W. Jones County Judge Gary Norton Commissioner Pct I Sandie Walker Commissioner Pct 2 Randy Sims Commissioner Pct 3 , BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM Carey Cauiey Commissioner Pct 4 Date ,I• -/Z -957' I. LAND OWNER AND ADDRESS] II. LOCATION OF WORK • III. DESCRIPTION OF WORK TO BE DONE E'k CcSS r f~. ~ . !i^- 1 ~i •f ~ 6 ~•u ~r ~ ~ ~i S~ ~ l ".7 'tiS Oa±f ng. ~v !u4,114 tG/t./~ r~l• 3~L✓fr G7' IV. MAINTENANCE YES NO '.NC IF YES, ESTIMATED FREQUENCY OF MAINTENANCE a (Owner will be notified prior to maintenance) 00( chard F. Vance, P.E. ~ County Engineer ( Ara Fore,»,&, vlu~ OWNER'S SIGNATURE lC1'~~ -7 DATE Vol LPAGE ~L J BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 2040 REGULAR XX SPECIAL DATE OF COURT MEETING: 06/26/95 ITEM: Reouest permission to enter Ruthie Smith's property located off Taylor Road for_thegurpose of removing a dead tree from the right-of-way for the health, safety and welfare of the general public. Site is located in Precinct 1. SOURCE OF FUNDS: N/A 1. PRESENTATION: II. ACTION REQUESTED OR ALTERNATIVES: S MI E BY: ~ APPRO D BY: Richard F. Vance, P.E. _ Comm i n ary Norton County Engineer Precin 1 CC95-092 Approved in Com issioners' Court Date: Alvin . Jones, County Judge VOL ml PAO s~ I 4 i i r • Ull6,. CJ r ~,1~ ~ ~'y U ~v IVY 4,oa BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM Alvin W Jones County Judge Gary Norton Commissioner Pct I Sande Walker Commissioner Pct 2 Randy Sims Commissioner Pct 3 Carey Cauley Commissioner Pct 4 Date b - is - 9S I LAND OWNER AND ADDRESS R v i H jr S n, ,T Ji II LOCATION OF WORK T ,.I rc,)c RD • 0 F a . U -v IV. MAINTENANCE YES NO IF YES, ESTIMATED FREQUENCY OF MAINTENANCE (gwngr will be i itled prior to maintenance) -Richard F. Vance, P E n County Engineer J Engineering Aide OWNER'S SIGNATURE ~rL,L DATE III. DESCRIPTION OF WORK TO BE DONE h~L /►1JJt A LQ.rA 1 T l7GG L l,;,,7 V01` 5 PAa"Q GTE Telephone Operations Central Area Engineering Department 301 Industrial Blvd Bryan, Texas 77803 L` June 12, 1995 Richard Vance Brazos County Engineering Office County Engineer 2617 W. Hwy 21 Bryan, Texas 77803 Dear Mr. Vance: F"d . Reply To Bryan, TX Sub)ect: AGRMNTS 24 BURIED CABLE 5435 9P506GR #005 Enclosed are Form ED-135 and work location sketch showing the location of our proposed buried cable line on County roads in Brazos County at Kurten, Texas. This work is to be completed on Work Order 9P506GR #005, which is scheduled for July, 1995. If you have any questions concerning this. work, please contact Charles Allen at our office in Bryan, telephone 409-821-4761 within 15 days so that we may explain or modify our proposal, otherwise, it is understood that this proposal is approved. Sincerely, Alan Colley Senior Engineer - OSP AC:cp Attachment VOA _PAQE.4 j . \ • GENERAL TELEPHONE COMPANY NOTICE OF COMMUNICATION LINE INSTALLATION June 12, 1995 TO THE COMMISSIONER'S COURT OF BRA20S COUNTY ATTENTION COUNTY JUDGE : Formal notice is hereby given that GTE will construct a' communication line within the right-of-way of a County Road in Brazos County, Texas as follows: A On Democrat Road, approximately 1 1/2 miles southeast of Hwy 21, a buried cable will be placed in west ROW extending south for a distance of 2471'. The cable will be placed 5' in the ROW at a depth of 30". The location and description of this line and associated appurtenances is more fully shown by two copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by GTE does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so con- strued shall be null and void. Construction of this line will begin in July, 1995. 7 GENERAL TELEPHONE COMPANY Alan Colley Senior Engineer - OSP 301 Industrial Blvd Bryan, Texas 77803 C7 5435 9P506GR #005 VOL_,~PAOEI~ _ Ilk KURTEN 5435 Wo 9rz)vlouR OOH tR . _ ~ a_ . _ _•s - _ a _ .ate _ 1 .a _ ~ ~ _ .c♦'_.:...W ..._r..,.l ~t'.~.>v G1/.._. ~LL~.-...?..at v srowt cm coubKNTT A M1. A.. TASOA E I T[IAS Aar I1 UWKASm F•II flw a 10 AA1w 4iL 1E LAS AIN Arv[ASO[ CAMPv% _ C I TINA, WORLDSPEED.AT "_N! UNYEASIn N OLMTANL PARK G•11 VAPJ%CO - _ A I VAA ISCO AIRFIELD P" IS 1 04P WELLBORN G-1! WIXON VALLEY Gi 4 ~0`~ M(o(BR~PI BRAZOS COUNTY cokw" . RURAL SUBONISIONS d,ples 4 E;ElL111TV %I ADArf ACRES u V ADAUSISTATE 14 1X, 4 AG" ACRES F•11 Q6 a ALLISON ACRES 11-3 IN ARNOLD SUEZ F•I1 F eALD PRAIRIE G-11 1, eENCHLYOAKf C-7 I BRIARTF000 RETREAT - D, 11 S~ 21 BRUHN M I - ' 11 BULL OC;T& O& 1 _ r 7i. 42 CANYON CREEK S p 7 1r ESTATES (t0 '0 E w ~ 0 A I. CAR TER E AKE . H 10 CM. E.. 410 9 !D CEDAR CREEK ESTATES G I T• COLLEGE STATOO iL NOVSTRIAL PARR 1-11 , ~9 u Ca)kl:V MEADOW G 11 oA/ U COUNTYPPOPERTIES_GI! M OErRFELD ESTATES H 1 lS DEER HILL ESTATES --0, ) ~ a DII PARK 412 ~ t• 1 u EAST BRAIDS INDUSTRIAL PARK F 7 , J ,G / ENCHANTED OAKS y* 11 FARYEIV DI RELIAN O 1 !I IOAEtI CREEK [STATES Gf ' f1 FOREST LAX[ .1 N At FOUSIE 10 e 1 I'MA RUN ESTATES (-I1 A 4 L NA YETESTATEf __110 11 NAAY[T I SID s` H LL E f HI w HERITAGE HILLS - C.1 22 HOLLOW NEICJETS GO 31 MOLT HILLS F-11 HOPES CREEK MEADOW D,G-1! I1 POARLAKES 1. 2 ss IAKEW000ESTATES C 1 13 LEASURE LAKES___ E I W u LINDA LAKE 0110 ORK _ !0 MAANO [STATES F 7 IS MATIOSCREEK LOCATION 14 M M[AOOIVLAKE _ D. 0 NEEIEYSP YEAOAKS_ F 12 NO F-11 21 OAKLANO LAKES _ _ 14 21 OAK FOREST SUB G• / OAK HILL SVe _ 111 Z 21 OAK MMLOw ACRES H 1 < W OAK TRAILS _ . H 11 0 R OLD SPANISH TRAILS _ 0 1 31 PARKN'ODOESTATES FJ Q T• PEC►NVALLET-.__-._ H4 4 ! PtTEASSue . 011 10 M PLANU1RoN MEADOW G 12 it PLANIATICW MOOD G 12 T f! CJ PORTERAgLO 0110 a M OUAILRUNISTATES_,G11 11 OVAATEA HCMSE RANCH _ G it IS RAINSOII ACRES H 1 U RAYENWOOO _ --G / 21 ROYAL OAKS SEA : 1 RUNAWAY ACRES I.11 a SANDERSONR ACRES ~ G 1! b $CHI NN MOO&I HOME PARK N'" h S4l7Y GROVE 7 ± 26 SHE 'GA NI [HIS Sue 7 V It SHE NANOO AH_.___.____ GI u SHERM000 HEIGHTS G 11 41 MON WO It SILYEAHILL S(STArE D10 11 SMETANAFOREST UA C-4 4 SOUTH OAKS _ _ 1-11 e IS SlIEPHOLL000NCLI 91 ?7 TABOR MEADOWS FLS n TICKLE TOVNGE G 1 TIMBERCREST _ _ G 12 XiL 11 TIMBERw40( _ JJ / ~ {l VkmmsITT ACRES G 11 Ar~ A w SS VALLEY RIDGE F 12 p sr , 4% n VISIAOAKS___.__ 31 MUCH we G• FW~FL~ / WELLBORN OAKS -._H 12 plod r1•+-L~K !D WILt9ORMSOIRN HIS r - 31 W"ITECREEK._. - E1 11 I • u WICKSON LAAE E SIAIES J• M MASON ME A00•rf _ _ _ F,G / .1 _ ' 4,011 d vd PAGE . . i l I 4 II I f r F! } 8 \ M'112425 • e'2423.10 _ /tea 15.24 C%6gl•673 A e I 190 y V I I I I m I l I ° •N~HIo~ m , h hA ~ a ~ , m, 8V I cL I I O I I koti of*&- m 0 0; n e O .a o' • • 5' • Nry b N ul - • • t• nn 9 •n m n a a ~ a c;Q~~ Q:ry~~ a rs ~ N N N • a. emus ' F6~ N N u 62001078 (PP) Q•- R> m 282425 f DEMOCRAT R PSD6lo Z 8S 0 525--2-423.49 •98 (771•-« •127 1771 196 (771 ~ ~ UK F O - - UF 25- M• ~g . Li- 5 2a1 10 ~ 2 xIS L•205 nU~.T 4 - AEB1 2/---------- - TREE- -~+€S -21_ -{t:&44--65ie- - Q~O252 ~ [1.651.67 .657 s [1.651675 W a , L 5 W n (1) i2 HiliN PRESSURE PIPELINE „ SCtFTLOUCK PERMIAN 5' 1 713.646.4100 I L•125 PEO 6 J LP 2 •97 1771 M•111115 ••120 141110 Tao 78' 2511.10 AE 1S•21 04.2"162 CASE*I3F/25 TrP 662 [1.651 675 [1.651.675 NOTES TO CONST LOCATE ALL BURIED UTILITIES BEFORE DIGGING IN THIS AREA. PLACE 2- DIRECTIONAL BORE AS SHOWN ON PRINT. PLACE NEW CABLE 5' IN ROW. PLOW THUR GRAVEL DRIVEWAYS. UTILIZE EXISTING AERIAL INSERT AT CREEK CROSSING. NOTE HIGH PRESSURE PIPELINE. CTA' T WORK SAFELY ()TEXASiNEw MEXICO - EI DIVISION: SOUTH EAST EXCH.15435 ]REM. CO-1 eae u.C.:5992 u0 NO.:9P5e6GR CONTROL nuMBERI 085 TITLE:PR0V SVC MARTINET _ IAX OST•1 45001 IyP-.~- HNC,.: SE[.1^- -SrL11•AA DATE: e6/08/95 REV. DATE: S[A E,r1ee' FILE: nPl DAWN ENG APRVO PRINT EYa CYA I OF 4 C ~i I F C ~ i b ^ Q ~ m m 0 h A b ul n ( P P l9 A P co Q ' Q Q h h ' m O n a F , I I p '2001079 IPPI o- N N N N N N I A • ` Iup ~RT~ 4 h h ry ~ q I f- N F' a 5 IIIIw 1 ' Z ILKFZ@:Z~_ 11 ^ N N> I I ~ XDD.I.18 N in.rs CRq I ~C7XP!10'- EMO ~'+atiee 1 O . pBW... Clb5rS/5 - L'2B5 N~ m lil > ii TREES N ° > 1E p 7i .34 u > CID n _ v Q , m i h u ~ rd1~Q{pM d ryo ~ O~bQ ~'~oW1P .f, x ~uuuo°uuuou ~ k EP I ~ . ~ v,e aT na, _ s.5 Dank a ms 589.7180 41.1r~Ji 1'a ~ NOTES TO CONST LOCATE ALL BURIED UTILITIES BEFORE DIGGING IN THIS AREA. PLACE NEW CABLE 5' IN ROW. PLOW THUR GRAVEL DRIVEWAYS. WORK SAFELY. QOM .AU.. SPLICER'S NOTE K DENOTES RIPPLES PRETAINING TO THIS WORK ORDER (UE)TExAS/NEW MEXICO StATET n DIVISION: SOulm EAST EXCH.i 5435 ]REM. CO., 008 W.C. 5890 WO N0.:9P586CA CONTROL N;IMBERi Ip TIILEr PROV SVC MAAIINE7 TAX OST.: 45001 1 WPr RNOa SEC.- SALT 1-AA DAIEi 8W"8 REv. DAIEI SCA, Eil-I00 I ILEr w7 I ORVN ENG AMID PRINT CWA CWA 7 OF