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HomeMy WebLinkAbout1994-08-22-0900AM-Specialy L c F i L e • s i t • • t ~(1 r BRAZOS COUNTY BRYAN. TEXAS FILE 94 AUG 18 PH 12= 45 C.IA VS,0' Cnu OUSE xi 8 'U f Y AGENDA BRAZOS COUNTY COMMISSIONERS' COURT MEETING THE COMMISSIONERS' COURT WILL MEET IN SPECIAL SESSION, ON MONDAY, AUGUST 22, 1994 AT 9:00 A.M. IN THE COMMISSIONERS' COURTROOM OF THE BRAZOS COUNTY COURTHOUSE. 300 EAST 26TH STREETS SUITE 116a BRYAN. TEXAS. 1. Invocation. 2. Pledge of Allegiance. 3. Consider and take action on budget amendments. 4. Consider and take action on request from Constable, Precinct 7, regarding repair work on various vehicles. 5. Consider and take action on request from Data Processing for out of state travel. 6. Consider and take action on the appointment of the Federal Wage and Labor Law Institute to represent Commissioners Court in various areas of litigation for a period of one (1) year. 7. Consider and take action on Request for Proposals for the Modernization of Jail Elevator and authorize the payment thereof. RFP No. 94-756 8. Consider and take action on the calling of Public Hearings on the following: a. Closing of two (2) unnamed railroad crossings in Precinct 1 b. Limit speed on county maintained roads in Timberwilde Subdivision and install certain caution signs in Precinct 3 C. Limit speed on Bird Pond Road in Precinct 3 9. Consider and take action on 30 mph speed limit throughout Nantucket Subdivision and placing a stop sign at the intersection of Nantucket and Harpers Ferry Road in Precinct 1. 10. Consider and take action on work outside county rights-of-ways for the enhancement of county road projects in Precinct 1 (2 projects) and Precinct 4 (1 project). 11. Consider and take action on acceptance of Warranty Deeds for the following rights-of-ways: a. Elmo Weedon Road Precinct 3 b. Jones Road Precinct 4 12. Acknowledge receipt of Treasurers report. 13. Consider and take action on personnel change of status. 14. Consider and take action on payment of claims. 15. Adjourn. f r E X i f k I f f r } i The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 361-4102. r i E 4 f F r ' i C ' I , VOL, -3 f _ . •...v., • ,.w . _ . r•+L+irif.►a~a;~ t . ~ • ..~lat_. _ e.~ a - i • , • i j Z t COMMISSIONERS' COURT SPECIAL MEETING AUGUST 22, 1994 A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Monday, August 22, 1994, with the following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; 1 Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4, Absent; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Executive Assistant Carol Palmer Admin. Asst. to County Judge t Bea Green Secretary to Commissioners Stephanie Clark Auditor's Office Sandie Walker Treasurer Richard Vance County Engineer Linda Muegge Road & Bridge Bobby Riggs Sheriff Rita Watkins Sheriff's Office Johnnie Burkhalter Jail Administrator Winfred Pittman Constable Pct. 7 John Blomberg KBTX-TV c Al Jones Brazos County Resident Commissioner Sims gave the invocation and led the pledge of allegiance. The Court first considered Budget Amendment 193/94-27, which would reallocate funds budgeted for the County Attorney's Department, transfer funds from Non Departmental to Constable Precinct 1, Capital Projects and increase the budget for Boonville Cemetery. on motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted i unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court next considered a request* from Constable Precinct 7 seeking to use undamaged parts from a 1992 Ford, Unit 5607, VIN 30635 to fix a 1992 Ford; Unit 5609, VIN 30634 and a budget amendment to transfer the needed funds into the Constable Precinct 7 budget. Both vehicles were damaged in t A M S~ k . ~ .L.•_r~r.~t.~~•r.Lr`. _-_r►1a..w~. -~..1 - -LW~.. _~_-tiwr.wrw u....~. _a,ar.. • , - • •-sue • - Commissioners Court meeting August 22, 1994 separate auto accidents. Constable Pittman also submitted three estimates for removing the parts from Unit 5607 and installing them in Unit 5609. on motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to take the lowest estimate from Twin City Paint & Body Shop for removing and installing the parts and to make a budge amendment for the costs. The next matter for consideration by the Court was a r i f i r r t: . 1 f n F request submitted by the head of Data Processing requesting approval for out of state travel for Allen Campbell. Mr. Campbell will be traveling to Nashville, Tennessee to attend a "Developers Conference" during the week of October 9 through the 12, 1994. On motion by the Commissioner Sims, seconded by Commissioner Wilcox, the Court voted unanimously to grant the request from the head of Data Procession and approved payment of out of state travel expense for Allen Campbell. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to appoint the Federal Wage and Labor Law Institute to represent the Commissioners Court in various areas of litigation for a period of one (1) year. The Court next considered awarding the following bid: RFP No. 94-756 - Modernization of the Jail Elevator Specifications Capacity 2500 lbs. Speed 100 feet per minute Travel 50 feet Landings five (5) Openings five (5) in line Power Control AC variable Frequency Control Logic Control Microprocessor Control Platform Size 51 wide x 5 r front to back Power Supply 208 volts 3 phase 60 hertz Machine Location basement Maintenance Period Three (3) months Dover Elevator Company Montgomery Elevator Company $37,577.00 $45,873.00 John Reynolds, County Auditor, recommended acceptance of the low bid submitted by Dover Elevator. On motion by Commissioner Wilcox, seconded by Commissioner Sims, the Court voted - .._•_-.ryY.J ~r'•a..~`~ - •lw n.Wri:rl i1.r L.W.~.~,.~_. • .a r• • • • Commissioners Court meeting August 22, 1994 unanimously to accept the recommendation of the Auditor and award the contract to Dover Elevator. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to hold the following Public Hearings on August 29, 1994: 1. 10:00 a.m. to set a 30 mph speed limit throughout Timeberwilde Subdivision on County maintained Roads. • 2. 10:30 a.m. to set a 30 mph speed limit on Bird Pond Road. 3. 11:00 a.m. to close two railroad crossings in Precinct 1. It was the consensus of the Court to table consideration of a 30 mph speed limit throughout Nantucket Subdivision and placing a stop sign at the intersection of Nantucket and Harpers Ferry Road in Precinct 1 until the traffic study is complete. The Court next considered authorizing work outside of county rights-of-way for the enhancement of county road projects. The Road and Bridge Department submitted three (3) requests for permission to enter private property. The first, to enter the private property of Steve Boyd located off Thousand Oaks Road to haul away fill material to be used on Stousland Road construction. The second, to enter the private property of Jeff Edwards located off Timberline Drive to dis- pose of excess asphalt pavement and soil. Both sites are in Precinct 1. The third, to enter the private property of cat Gilbert located off of Fazzino Road to stock pile road material. The site is in Precinct 4. On motion by Commis- sioner Wilcox, seconded by Commissioner Norton, the Court voted unanimously to authorize the work. The Court next considered acceptance of two (2) Warranty Deeds. The first, for right-of-way along Jones Road in Precinct 4 and the second, for right-of-way along Elmo Weedon Road in Precinct 3. On nation by Commissioner Sims, seconded by Commissioner Wilcox, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos P ~ ~ •.:..a t:o I , 6r Commissioners Court meeting August 22, 1994 County Warranty Deeds fram Canyon Creek West Subdivision - Rancho Grande, Inc. for the expansion of Jones Road in Precinct 4 and from Tracey R. Peters and Mary Elizabeth "Mollie" Peters for the expansion of Elmo weedon Road located in Precinct 3. The court received, approved and ordered filed as submitted the Treasurer's report for July 1994. A copy of which is attached to and made a part of these minutes. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Stewart, Bernarda Maintenance Resignation Bookman, Sherry Extension Serv. Termination Gustitis, Stephen District Atty. Resignation Casey, Maura Juvenile Serv. Sal Increase Grimes, Sarah Juvenile Serv. Sal Increase Trevino, Jaime Juvenile Serv. Sal Increase Holzfaster, Bessie Juvenile Serv. Tran to Grant Thompson, Donald Juvenile Serv. Sal Increase Headley, Craig Juvenile Serv. Resignation Prince, David Road & Bridge Termination Gravett, Sean Road & Bridge Resignation Saxon Vickie Treasurer PT/FT On motion by Commissioner Sims, seconded by Commissioner Wilcox, the Court voted unanimously to approve the changes as submitted. The. Court next considered the following Claims as submitted by the County Treasurer for payment: a 1 I 10--GeneralFund-------------- Claims-18509--thru-18895-- 20--Road & Bridge-------------Claims-19001--thru-19062-- 22--Road & Bridge II---------- Claims-18896--thru-18898-- F 26--R & B Debt Service Claims-18899--thru-18900-- t 30--Capital Projects & Improvements: Proposition-I------- Claims-18901--thru-18902-- 32--Records Mgn. & Presv------ Claims-18903 -thru-18904-- 45--Omnibus Crime Control Claims-18905--thru-------- 54--Health Department Claims-18910--thru-18912-- 60--Payroll------------------- Claims-18913--thru-18937-- r 61--Health & Life Ins--------- Claims-18938--thru-------- ► 90--Brazos County Grants Claims-18939--thru-18975-- i 91--MPO-----------------------Claims-18976--t ru-1898 97--Marc. Traf. Task Force Claims-18984--thru-19000-- On motion by the County Judge, seconded by Commissioner Norton, the Court voted unanimously to approve the Claims as submitted. There being no further business to come before the Court, the meeting was adjourned. • • Jut - r .7~.PZ*19R~~IIgl32_.l C','~^n is dM"r• ` Alk. t ;V1 iffy W' i• The foregoing minutes of the Commissioners Court Meeting held have been examined and approved in open Court this the ~ - day of MVW, . 19&?W, in Bryan, • Brazos County, Texas. , J~I3StNT R.J. Holmgreen Gary Norto County Judge Commissio P cinct 1 Walter Wilcox Randy S Ws Commissioner, Precinct 2 Commit ioner, Precinct 3 • jq- Mary n War M lton Turner Commissioner, Precinct 4 County Clerk i i w . ' tas 1 A y I of • ~ w 6 r BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1993-1994 BUDGET YEAR NO. 93/94-27 On this the 22nd day of August 1994 at a special meeting of the Commissioners' Court, the following members were present: R. J. Holmgreen, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on August 22, 1994, the Court heard and approved a budget amendment for the 1993-1994 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 13, 1993, the following amendment(s) to the original are hereby authorized, as described on the attached 2 page(s). ADOPTED AND APPROVED this the 22nd day of August 1994 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. R. J. Holmgreen, County Judge By; Al, X, 24 4 R• Original: County Clerk's Office and attached to the original budget Copies: County Auditor t County Treasurer ~p Commissioners' Court Minutes 1 ~Budget Amendment File y `p . 4- • Budget Amend. No. 93/94-27 i W 1 1-7 I .i iv FUND DEPT ACCOUNT # ACCOUNT MAKE INCREASE (DECREASE) REASON General 10-57-5210 Office Supplies (50) Reallocate aPct. 1 10-57-5411 Repair/Maint Equipment (50) to pay for t CD~+~'~'F 10-57-5412 Repair/Maint Off Equip (50) Retiremen ek> 10-57-5510 Conf/Fees/Membership (100) 10-57-5529 Travel In-county (65) 10-57-5531 Firearms Readiness (105) 10-57-5518 Other/Miscellaneous (125) 10-57-5120 Retirement 2,830 **INC. TO DEPT BUDGET $2,285 ' Non Depart 10-14-5672 Uncollectable Taxes (2,285) Trans to mental Const 1 **DEC. TO DEPT BUDGET $2,285 Capital 30-61-6352 State Jail Costs t C 5,000 000 1 Inc exp Temp Jail Projects 30-61-6353 os Other Jail Const , 30-99-8310 Interfund Tran in-fron GF (6,000) **INC. TO DEPT BUDGET $6,000 Non Depart 10-99-8130 Interfund tran-out/to CP 6,000 000) (6 Tran to i Cap P mental 10-14-6310 Building/Improvement , GF **DEC. TO DEPT BUDGET $6,000 County 10-21-5412 Rep/Maint Off Equip (450) Reallocate Attorney 10-21-5413 Rep/Maint vehicle 800 Funds 10-21-5415 Gas, Oil & Lubricants $870 900) (1 10-21-5418 Maintenance Contracts 1 (550) 10-21-5510 Conf Fees & Memberships - 10-21-5511 Printing & Filming 1,250 10-21-5512 Court Cost 2,100 (400) 10-21-5518 Other/Miscellaneous 10-21-5521 Law Library 800 000) (2 10-21-5530 Travel Meals & Lodging , 10-21-6212 Computer Equipment 640 (500) 10-21-6210 Office Furniture & Equip 10-21-6215 Computer Software (660) **NO INC/DEC TO DEPT BUDGET** • A ,i OF_ I Commissioners Court meeting August 22. 1994 _ I:• 1 Budget Amend. No. 93/94-27 FUND DEPT ACCOUNT 1 ACCOUNT NAME INCREASE (DECREASE) REASON Boonvill 21-00-3510 Unreserved Fund Balance (1,200) Increased ' Cemetery 21-80-5518 Other Miscellaneous 1,200 Expenses Trust Fund **INC. TO DEPT BUDGET $1,200 i i 4 i 0 I I " A f;.. C. r" •eV ELM, L'P N Y i l 1 J i r JULY 1994 TREASURER'S REPORT FUND NAME FUND BALANCE 06/30194 GENERAL FUND 14,805,340.59 RD.B BDG.GENERAL 3,001,789.91 BOONVILLE CEMETAR 5,920.81 ROAD d BRIDGE a2 710,339.61 C.O. FUNDS 1,129,012.80 RD.& BDG. DEBT SVC. 1,531,395.62 14 CAPITAL PROJECTS 921,557.75 . STATE LATERAL ROAD 184,227.97 a l RECORDS MGMNT. LAW LIBRARY 57,120.83 12,029.86 CRIME CONTROL 54,805.00 r APPELLATE JUD.SVST. 7,164.18 HEALTH DEPARTMENT 51,194.05 HEALTH & LIFE INS. 649,413.90 TOTAL 23,121,312.88 INCOMING NVESTED TEXPOOL INTEREST-JULY SUBTOTAL DISBURSED FUND BALANCE 07131194 AMOUNT INVESTED BAL.IN ACCT. 07/31194 1,714,738.33 15,741.23 16,535,820.15 1,696,895.95 14,838,92420 14,250.225.61 588,698.59 296,257.29 6,698.34 3,304,745.54 286,109.36 3,018,636.18 2,871,794.48 146,841.70 18.57 0.00 5,939.38 75.00 5,864.38 0.00 5,864.38 1,036.95 1,446.89 712,823.45 45,975.72 666,847.73 623,799.32 43,048.41 79.81 1,131.04 1,130,223.65 135,731.91 994,491.74 901,516.46 92,975.28 162,624.59 1,814.19 1,695,834.40 111.02 1,695,723.38 1,506,960.61 188,762.77 16,796.51 1,277.02 939,631.28 396,238.73 543,392.55 356,852.33 186,540.22 40.78 615.20 184,883.95 0.00 184,883.95 171,913.06 12,970.89 00 0 86 914 62 330.37 1 61,584.49 0.00 61,584.49 5,794,03 . . , , 2,929.20 0.00 14,959.06 0.00 14,959.06 0.00 14,959.06 23,625.93 0.00 78,430.93 78,127.00 303.93 0.00 303.93 642.86 0.00 7,807.04 0.00 7,807.04 0.00 7,807.04 90,353.42 0.00 141,547.47 58,414.38 83,133.09 0.00 83,133.09 59,075.59 1,094.47 709,583.96 126,424.76 583,159.20 305,84128 277,317.92 2,374,013.86 29,818.38 25,525,145.12 2,825,434.20 22,699,710.92 20,988.903.15 1,710.807.77 } • I ~ I . 1 i i I` r~ . c r WORK OUTSIDE COUNTY RIGHTS-OF-WAYS FOR THE ENHANCEMENT OF COUNTY ROAD PROJECTS Name Address or Phone Location of Work to be Dane Descn'pti of Work to be Dane Sigr id I BOYD, P.O. Box 372 North side of Thousand Oaks I ~ ' Pemrssion to enter private propety for 07rW% i Steve I Wellborn, TX 77881 Rd approx. 0.2 mile SW of the purpose of hauling away fiU material I Straub Road to be used on Stousland Road construction 1 ' GILBERT. : 610 Columbus Street East side of Fazano Lane Pemission to enter private property 08/15/94 W.T. -Car College Stabon, TX i right-of-way for the purpose of stockpiling type B grade-4 coverstone for road construction r EDWARDS, 15727 Timberline Dr. Gully located on lot i l Permrssion to enter private property ; 08/11/94 Jeff Coeege Station, TX to dispose of excess asphalt pavement and soil for the health, safety and welfam i of the general public. 1 J i I 1 ' - -a _ J . , L- RJ HdrtnQroon County Budge ; Gary Norton Precinct I • Walter Wdcot Date 7 - ;Z 6 - 94- Proana 2 Randy Sims BRAZOS COUNTY Procina a PRIVATE PROPERTY ACCESS ArltonTurror PERMISSION FORM Precinct 4 1. LANDOWNER AND ADDRESS je rc CC 90 - o S l rx II. LOCATION OF WORK N,. r jA .:J, a r 7-L-. siul d a-A" Ro j 0. 2- c w a Jr 111. DESCRIPTION OF WORK TO BE DONE Pe rrr. t Y s : A ~d i DL_Qns- f_i N 1.. hL r. L wA..i }7 All 26 try 1 bI L Igo- L.1 SAO -12 ~1 -_j PL-1 J w i f'r-- 1 IV. MAINTENANCE YES NO IF YES, ESTIMATED FREOUENCY OF MAINTENANCE (Owner will be notified prior to maintenance) Richard F. Vance, P.E. C.E. (Ed) Iverson ; County Engineer En ineering Aide OWNER'S SIGNATURE F.+•- S~r.•c Br.y DATE tr ` r i - _ . - , u......,-..-w -,...-ay-tea..-..,.......a - ,.r... .a..l.u.-.. a - - . • • t J AUG-11-74 THU 12349 Edwards 4096900001 r. 01 • Olill/114 1l:4A *t00 In 04Ai D>UL~! co Rpy3t QIOOl I owe - BRAZOS COUNT Y PRIVATE PROPERTY ACCCSS PERMISSION FORM IAND OWNER AND ADDRESS ;Cja fla "'A Or If. LOCATION OF WORK y S 72'7 •r,~~Ra~,~..Jf:._ 111. DE&C:RIPTION Of WORK TO 81 I RUNE i s ie t E o~ - IV. MAINTENANCE YES N IF YPS. ESTIMATE 1) FREOUENC:Y OF MAINTENANCE (Owner will b~o npt,f~bv prier M mainl~rtanct) rlcg~h n r ~cdls, E . (.d) Iverson County [ :ngio;,er ~ - C FnUlnEcrfng Aldo! OWNER'S 1GN TORE C C~~ DATE VOL G r r, r r r ~i_.... - a.r. - _ _ _ _ . .s i~ - _ eta .J' _ _ _ _ .-.-._s...~..~ I,: • • 0 f , F a II Date BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM 1. LAND OWNER AND ADDRESS / /IDCrt II. LOCATION OF WORK a~! S~/ .~Dlli c9-r rs2t..7.v 1 1 i" III. DESCRIPTION OF WORK TO BE DONE i IV. MAINTENANCE YES v NO IF YES, ESTIMATED FREQUENCY OF MAINTENANCE Richard F. Vance, P.E. C.E. (Ed) Iverson County Engineer / Al . Engin ing Aide OWNERS SIGNATURE ~ • DATE 3 -02 1.