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Home My WebLink About1993-12-06-0900AM-Special• E 01 , i 1 ? n i t r Y T l ` 1 7 BR.AZOS COUNTY BRYAN. TIDXA9 F1L E D 9' nrr AM 10: 59 .,,u. CLERK DRA COUtt1Y Co USE AH,1 ) BY "PUT i AGENDA BRAZOS COUNTY COMMISSIONERS' COURT MEETING THE COMMISSIONERS' COURT WILL MEET IN SPECIAL SESSION ON MONDAY, DECEMBER 6, 1993, AT 9:00 A.M. IN THE COMMISSIONERS' COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUIT$ 115, BRYAN, TEXAS. 1. Invocation. 2. Pledge of Allegiance. 3. Consider and take action on the approval of the minutes of the meetings held on August 2, 1993, August 9, 1993, August 16, 1993, August 23, 1993, August 25, 1993, August 30, 1993, and August 31, 1993. 4. Consider and take action on Resolution authorizing Commissioner Sims to represent Brazos County in Cause No. 38,882 - Potter v. Brazos County, pending in the 361st. District Court. 5. Consider and take action on the appointment of Nancy J. Volkman to the Brazos County Historical Commission. 6. Consider and take action on Resolution authorizing participation with City of Bryan, City of College Station, and Texas A&M University of the design cost for improvements to George Bush Drive. 7. Consider and take action on approval to advertise for Fuel Pump Management System for Brazos County. 8. Consider and take action on the award of bid for Annual Janitorial Supplies for Brazos County and authorize the payment thereof. Bid No. 94-729. 9. Acknowledge receipt of Treasurers report. 10. Consider and take action on personnel change of status. 11. Consider and take action on payment of claims . 12. Adjourn. VOL 3 PAG]~ --L-- • _ i a.~_.~..,__.4._~~at.i...~~_._...~. ~......~-.__].1.. s.J:~_ - ~.~..._s wY.~.r._.~~t ice' .•a.~~.u.".~ - -..1..w a - - COMMISSIONERS' COURT SPECIAL MEETING DECEMBER 6, 1993 A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Monday, December 6, 1993, with the following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1, Absent; Walter Wilcox, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4, Absent; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: Bea Green Secretary to Commissioners John Reynolds Auditor Cheryl Turney Auditor's Office Richard Vance County Engineer Bobby Riggs Sheriff Rita Watkins Sheriff's Office Jim Hiney Bryan/College Station Eagle Phyllis C. Fahlquist LWV Commissioner Sims gave the invocation and led the pledge of allegiance. The Court tabled consideration of the minutes. On motion by Commissioner Wilcox, seconded by Commissioner Sims, the Court voted unanimously to adopt a Resolution authorizing Commissioner Sims to sign documents on behalf of Brazos County in Cause No. 38,882 - Potter vs Brazos County pending in the 361st District Court. On motion by Commissioner Sims, seconded by Commissioner Wilcox, the Court voted unanimously to appoint Nancy J. Volkman to the Brazos County Historical Commission for the term ending December 31, 1994. The next matter before the Court was a Resolution authorizing financial participation with the Cities of Bryan and College Station and Texas ABM University in the design cost for improvements to George Bush Drive. Commissioner Sims stated that this was a great opportunity to participate but r~ `.I 145- • t f s • Commissioners Court meeting December 6, 1993 that it would be best to notify the governmental entities at budget time in order to fund the projects. On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to adopt a Resolution authorizing financial participation with the Cities of Bryan and College Station and Texas A&M University in the design cost for improvements to George Bush Drive not to exceed $95,000.00. The next matter for consideration was approval to advertise for bids for the Fuel Pump Management System for Brazos County. On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for the Fuel Pump Management System. The Court next considered awarding the following bid: Bid No. 94-729 Annual Janitorial Supplies Cheryl Turney, Purchasing Agent, recom- mended acceptance of the bid submitted by Butler Paper for paper goods, the bid submitted by Ray Criswell for trash liners and to table consideration of cleaning supplies. On motion by Commis- sioner Wilcox, seconded by Commissioner Sims, the Court voted unanimously to. accept the recommendation of the Purchasing Agent and award the contract to Butler Paper for paper goods, Ray Criswell for trash liners and to table consideration of cleaning supplies. A copy of the bid tabulation is attached hereto. The Court received, approved and ordered filed as submitted the Treasurer's report for November 1993. A copy of which is attached to and made a part of these minutes. 0 • I Commissioners Court meeting December 6, 1993 The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Cruse, Stephen Const. Pct. 4 New Employee Young, Tessa Juvenile Serv. 6 mon Increase Rlauss, Paul Juvenile Serv. New Emp P/T Watkins, Marlon Road & Bridge Termination Hughes, Charles Road & Bridge Termination Adams, Roinnie Road & Bridge Termination LeFlore, Jimmy Road & Bridge 6 mon Increase Wooten, James Road & Bridge 6 mon Increase Arevalo, Bennie Road & Bridge Sal Increase Simpson, Harrold Sheriff Office Resignation Vaughn, Jimmy Sheriff Office New Employee Blake, Stacie Tax Office. Resignation on motion by the County Judge, seconded by Commissioner Wilcox, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 10--GeneralFund-------------- Claims-025307-thru-025553- 20--Road & Bridge-------------Claims-025661-thru-025707- 22--Road & Bridge II---------- Claims-025554-thru-------- 54--HealthDepartment--------- Claims-025560-thru-025575- 61--Health & Life Ins--------- Claims-0255x76-thru-025578- 90--Brazos County Grants Claims-025579-thru-025652- 97--Narc. Traf. Task Force Claims-025653-thru-025660- Commissioner Sims questioned check #14428 and #14429. The members of the Court then decided to send a memo to the Department Heads asking them to limit memberships in various organizations to only those that directly affect or aid the position. On motion by the County Judge, seconded by Commis- sioner Sims, the Court voted unanimously to approve the Claims as submitted. There being no further business to come before the Court, the meeting was adjourned. _.s . Y.7 . a 4 _ _ i • • 0 THIS PAGE LEFT BLANK! ' J 1 1:1 • • • • i Y RESOLUTION r I+~ r r A RESOLUTION OF THE GOVERNING BODY OF _ B"CA), EXPRESSING THAT ENTITY'S INTENT TO FINANCIALLY PARTICIPATE THE DESIGN COSTS FOR IMPROVEMENTS TO GEORGE BUSH DRIVE IN BRAZOS COUNTY FROM ITS INTERSECTION WITH FM2818 TO ITS INTERSECTION WITH WELLBORN ROAD. WHEREAS, the George Bush Presidential Library is presently scheduled to be opened in early 1996,.and; WHEREAS, the Cities of College Station and Bryan, Brazos County, and Texas A&M University are working in a cooperative fashion to properly plan for the infrastructure and other needs that this facility will require in its role as a key economic asset for the entire County, and; WHEREAS, these planning efforts have been coordinated through the George Bush Library Steering Committee and its various subcommittees including its Infrastructure Subcommittee with the membership of said steering committee and subcommittee being comprised of a representative cross section of the entire community, thus assuring input from all local governmental entities in Brazos County, and; WHEREAS, it has been determined through the study efforts of the George Bush Library Steering Committee and its Infrastructure Subcommittee that in order to properly plan and serve the surface transportation needs of the George Bush Presidential Library it will necessitate the need for improvements to George Bush Drive from its intersection with FM2818 east to Wellborn Road, and; WHEREAS, there are presently no funds available through the local TXDOT/MPO Transportation Improvement Plan for the improvement of this section of George Bush Drive that would allow for these roadway improvements to be completed by the time the Library is opened, and; WHEREAS, it is the desire of the Cities of College Station and Bryan, Brazos County, and Texas A&M University to approach the TXDOT Commission to request allocation of TXDOT discretionary funds for these roadway improvements, and in order to increase the likelihood of receiving a favorable response from the Commission as to the allocation of these discretionary funds for these improvements, the afore mentioned steering committee has recommended that the Cities of Bryan and College Station. Brazos County and Texas ABM University jointly,fund on an equal basis,the engineering design costs for these improvements. ~ PA-G.E f f NOW, THEREF RE, BE IT HERE BY RESOLVED BY THE GOVERNING BODY OF THAT: The ) agrees to fund one-fourth of the engineering design costs (currently estimated a approximately $300,000 total) for the above referenced improvements to George Bush Drive not to exceed $95,000 per entity with said improvements being designed to TXDOT standards. Further, this commitment is made based upon the understanding that the Cities of College Station and Bryan, Brazos County and Texas A&M University will agree to participate in this funding. It is further agreed by _~?sc ;1~ rZttsc that the City of College Station will serve as project manager and assemble a oject team with representatives from each of the 4 entities funding this engineering design as well as representatives from the local TXDOT office. Finally, acquisition of these engineering consultant services will be done according to the City of College Station processes and procedures for acquiring professional services. PASSED, ADOPTED and APPROVED this &Z. day of 1993. APPROVED: V r ' i b .-a i 1 ' 1 • I I 1: I r BID TABULATION 94-729 ANNUAL JANITORIAL SUPPLIES BMZOSVALLEY TALLE1f cHE>,1~cu AMERIGW BYBCO PAPER i CHEM C& CENTURY RAYCRIBWELL BUTLER PAPER 8 Hou1>,n Tx Brym, TX Brym, h &yu4 h ALM*% Tx MN TOTAL. MST OF AM MATERIALBCOMBINED I ~ ! •Na.oomPmM.CMafaftmo)OWvmOnotblNWOM RECOMMENDATION: AWARD DATE: I ' Ptr u , h lsmunoNAiBL~PLr HopkYa, 1 7b1 IQ.00 ~ ~ ~ . BUP Muds M I. 1/ (rY4~ • • • 0 1001001 17A24.02 11~01A8 1T,009b1 1717" 20A0 0- 1 J i 1 I 1 .i t . L TRASH LINERS 5.1. 22XIGXW brad (3 M1) Renyprodua d ad qtr. 40 CL wwwvlcuo TOTAL 1 ~ 51. 22 x 16 x 55 bind (1-112 m4 1enVproduct 9 • ' at qty, 40 CL IxMltlCaa . • ~ ~ D ' TOT 3.3. 23 x 10x39 baud (1-1/2 mi) IerrVproduct9 utgty.20cL IhartAxa pr"#- . TOTu 5.4. 23x10 x39 bud ' (t mq Uff4produdl a1 qqr. 20 a. IUwmkaa r ' I TOTAL prra/eaa 53. 15x9x32 band (7 mi) taNproduct l at qty. 30 a. 1 Ix+ar>4kaa prla/uw TOTAL 5.6. 40 x4812mb bard berryproduct I atqty, ,WcL wwrycaee a TOT TOTAL COST OF ALL TRASH LINERS BYCO, • • 1!~. ...rig , Y • w_.. _ . t ) BID TABULATION 94-729 ANNUAL JANITORIAL SUPPUES BRAZOS VALLEY SYSCO PAPER 6 CHEMICAL CENTURY RAYCRISWELL ems. r. f4,art Ts SUTLER PAPER Aus*%TY EY04EM C-4L AMERCAN i SUPPLY IN mpnotm ouPPLY , M4xda.irx HopwM MN nuw•nr • -s-+ - • . TAGE HERITAGE SY9C0 MOBIL HERI BF3e 42489 0 H?650tw H7650TW 100 50 100 100 NO BID too 100 9.94 10x0 tIm NOBD 27.91 1,11840 19.35 77400 - NO B10 39760 12000 696 CARLISLE R1gH0-x NO 9,4800 MOBIL 3 TOTE MOOLY HERD MB 8308017H 401706D PBXH PBIW-3558 56 13333--0630536 H6S5 ~ 200 100 200 100 ~ 00 13 2pp NO Bb 21-29 11.80 17.10 12.99 . 61000 811.80 851.60 w00 SUNBELT 847 MOBILHI-POLY 51960 HERITAGE T~ CARLISLE. RWNO-X SYSCO 6391w H 8384013H 4047031 539-AWIR 45-0106 5 160 600 150 150 150 150 e 1e Om 2133 14090 . 40020 10.10 Z08 00 71.19 22380 . 16360 18000 430A0 CARLISLE . No so SYSCO SUNBELT MOBILHI-POLY HERITAGE FIEFUTAGE H663" OF33MM 4047041 539-MRBK 133-1051 H563W6 63 150 1S0 ZSO 250 250 11m 11.50 NO so 2001 920 6.61 170 60 9" 199 60 22000 250 00 NO 100 20 SYSCO 18400 SUNBELT MOBIL HI-POLY HERITAGE T~ E C~ X 4046975 2-IYIBK 63 W3-0571 0 /63 1000 1000 1000 1000 1000 500 670 11.00 17A0 NO BID 2311 1223 ' f Au SSO SO 20100 120 52110 NO BID 69630 38I M SUNBELT HIMOLINE HERITAGE HERITAGE CARLJSLF- FM x SY9C0 5788013 1046-MH 435-1651 1604618413 MC- Z6046HNRol ~~6N ~ iomuaol23d 250 250 250 250 13 50 19.82 NO BID 2207 12.90 lam 12J9 . 1 1765 60 100200 33140 100710 1 a60 3.270.30 3,149.50 2,96970 2.408.00 Z.680m 1,182.20 =HWOBCD No SW tam 03.1 0 0 i i I ' 0 i L Ca M i. Iw MI ~ L NI Mi L IM T06 10. OY rI IS. NMI w1q TOTA IL WmI Mto TOTA I& Obw MM IOTA K wmw Ko AI IL ►wY *do T TOTAC-M GLtlINOI ly C% 3 i I L CLS I r 7 I i SEPTEMBER 1993 TREASURERS REPORT FUND NAME FUND BALANCE 08/31/93 INCOMING INVESTED TEXPOOL INTEREST-SEPT. SUBTOTAL DISBURSED FUND BALANCE 09/30/93 TOTAL AMT. INVESTED BAL. INACCT. 09130193 GENERAL FUND 11,035,941.22 153,272.39 30,595.08 11,819,808.69 1,799,732,52 10,020,076.17 915,30,651.39 489,424.78 RD.&BDG.GENERAL 2,699,935.22 72,919.92 7,630.33 2.780,485.47 259.735.22 2,520,750.25 2,056,133,42 464,616.83 BOONVILLE CEMETARY 7,139.81 0.00 0.00 7,139.81 0.00 7,139.81 0.00 7,139.81 ROAD & BRIDGE #2 600,051.09 2,000.00 2,324.74 804,375.83 21,636.27 762,739.56 742,219.10 40,520.46 C.O. FUNDS 1,287,330.76 0.00 3,674.36 1,291,005.12 57,940.16 1,233,064.96 1,104,490.32 128,574.64 C.O.DEBT SERVICE 568,544.38 2,061.27 1,723.20 572,328.85 0.00 572,328.85 569,547.34 2,781.51 PERM. IMPV.DEBT SVC. 847,309.97 5,982.72 2,570.88 855,863.57 0.00 855,863.57 849,718.16 6,145.41 RD.&BDG. DEBT SVC. 127,213.18 30.57 380.79 127,624.54 0.00 127,624.54 125,856.88 1,767.66 CAPITAL PROJECTS 809,152.22 0.00 2,038.00 811,190.22 210,898.88 600,291.34 502,640.17 97,651.17 STATE LATERAL ROAD 166,274.79 0.00 503.88 166,778.67 0.00 166,778.67 166,541.43 237.24 RECORD MGMNT.& PRESV. 28,197.25 5,770.00 0.00 33,967.25 1,076.52 32,890.73 0.00 32,890.73 LAW LIBRARY 16,780.98 3,370.00 0.00 20,150.98 0.00 20,150.98 0.00 20,150.98 OMNIBUS CRIME CONTROL 15,041.50 12,198.00 0.00 27,239.50 0.00 27,239.50 0.00 27,239.50 APPELLATEJUD.SYSfEM 7,375.18 700.00 0.00 8,075.18 0.00 8,075.18 0.00 8,075.18 HEALTH DEPARTMENT 74,923.96 37,116.23 0.00 112,040.19 77,909.77 34,130.42 0.00 34,130.42 HEALTH & LIFE INS. 587,937.63 263,166.54 1,374.21 852,480.38 145,701.19 706,779.19 454,203.89 252,575.30 TOTAL 19,079,149.14 1,158,589.64 52,815.47 20,290,554.25 2,574,630.53 17,715,923.72 16,102,002.10 1,613,921.62 NOTE; TEXPOOL INTEREST IS ACCUMULATED INTEREST IN TEXPOOL THAT ROLLS OVER WITH THE PRINCIPAL AND IS REINVESTED. s i ~19 ~i 0 0 0 , { + r i 1 + .1 .J I ~ 4THOLYIFTTER FY 1993 TREASURER'S REPORT FUND NAME FUND BALANCE 06/31.03 INCOMING INVESTED TEXPOOL INTEREST SUBTOTAL DISBURSED FUND BALANCE 119/30/93 TOTAL AMT, INVESTED BAL. INACCT. 09/90/93 67 17 076 10 020 530 651 39 9 424,78 489 GENERAL FUND 11,319,327,46 3,199,126.98 455,651.40 14,974,105.84 4,954,029. . , , , . , , 91 341 25 750 520 2 133.42 056 2 464,616.83 RD•&BDG.GENERAL 3,042,461.86 459.496.88 144,133.42 3,646,092.16 . 1,129, , . , . , 00 0 81 7 139 0,00 7,139.81 BOONVILLE CEMETARY 7,139.81 0,00 0,00 7,139.81 . , . ROAD BBRIDGE #2 755,061.81 9,-557.40 41,219.10 805,938.31 23,193.75 732,139.56 742,219.10 40,520.46 9 96 064 1 233 104 490 32 1 574.64 128 FUNDS O C 1,277,242.73 0.00 68,490.32 1,345,733.05 112,668.0 . , , , . , , . . C.O.DEBTSERVICE 497,389.54 53,391.97 21,54734 572,328.85 O.Ou 572,328.85 569,547.34 2,781,51 PERM.IMPV.DEBT SVC. 778,201.65 148,181.60 39,718.16 966,101.41 110,237.84 855,863.57 849,718.16 6,145.41 RD.& BDG. DEBT SVC. 119,571.97 195.69 7,856.88 127,624.54 0.00 127,624.54 125,856.88 1,767.66 CAPITAL PROJECTS 927,408.73 0.00 51,640.17 979,048.90 378,757.56 600,291.34 502,640.17 97,651.17 STATE LATERAL ROAD 165,237.24 0,00 1,541.43 166,778.67 0.00 166,778.67 166,541.43 237.24 RECORD MGMNT.I£PRESV. 15,440.77 17,260.00 0.00 35,700.77 2,810.04 32,890.73 0.00 32,890.73 LAW LIBRARY 19,423.35 9,850.00 0.00 29,273.35 9,122.37 20,150.98 0.00 20,150.98 00 50 27 239 0 00 27 239 50 OMNIBUS CRIME CONTROL 31,775.00 42.068.50 0.00 73,843.50 46,604. , . . , . APPELLATE JUD•SYSTEM 5,960.18 2,115.00 0.00 8,075.18 0.00 8,075.18 0.00 8,075. I8 HEALTH DEPARTMENT 90,622.40 141,634. 13 0.00 232,256.53 198,126.11 34,130.42 0.00 34,130.42 , HEALTH& LIFE INS. 636,813.35 476,944.92 4,203.89 1,117,962.16 411,182.97 706,779.19 454,203.89 252,575.90 TOTAL 19,692,077.85 4,559,923.07 536,002.11 25,088,003,03 7,372,079.31 17,715,923.72 16,102,002.10 1,613,921.62 NOTE: TEXPOOL INTEREST IS ACCUMULATED INTEREST IN TEXPOOL THAT ROLLS OVER WITH THE PRINCIPAL AND IS REINVESTED. '13" i f a