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Home My WebLink About1993-09-13-0900AM-RegularFI AT7 CLOCK MARY ANN 0 MI 1. BRAZOS COUNTY BRYAN. TEXAS r f f ti •I t i G E AGENDA BRAZOS COUNTY COMMISSIONERS' COURT MEETING THE COMMISSIONERS' COURT WILL MEET IN REGULAR SESSION ON MONDAY, SEPTEMBER 13, 1993, AT 9:00 A.M. IN THE COMMISSIONERS' COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation. 2. Pledge of Allegiance. 3. Consider and take action on budget amendments. 4. Consider and take action on the appointment of Election Judges, Election Judge Alternates, and Substitute Election Judges and Election Judge Alternates 5. Consider and take action on the award of the following bids for the Road and Bridge Department and the payment thereof: (a) Bid No. 93-695 Annual Asphalt Oil and Emulsion- Products Contract (b) Bid No. 93-696 Annual Concrete Contract (c) Bid No. 93-697 Annual Hot Mix Asphaltic Concrete Pavement Contract (d) Bid No. 93-698 Annual Hydrated Lime Contract (e) Bid No. 93-699 Annual Flexible Base Contract 6. Consider and take action on the Brazos County Emergency Communications District (9-1-1) budget for Fiscal Year 1993-94. 7. Acknowledge receipt of the County Extension Service, County and Precinct Officers reports for August, 1993. 8. Consider and take action on personnel change of status. 9. Consider and take action on payment of claims. 10. Adjourn. v COMMISSIONERS' COURT REGULAR MEETING SEPTEMBER 13, 1993 • A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Monday, September 13, 1993, with the following members of the Court present: R. J. Holmgreen, County Judge, Absent; Gary Norton, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2, Presiding; Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Carol Palmer Bea Green Stephanie Clark Cheryl Turney Sandie Walker • Frank Palermo Rita J. Watkins Bobby Riggs Jim Hiney Jennifer Gordy Executive Assistant Admin. Asst, to County Judge Secretary to Commissioners Auditor's Office Auditor's Office Treasurer Road & Bridge Sheriff's Office Sheriff Bryan/College Station Eagle KBTX-TV Commissioner Sims gave the invocation and led the pledge of allegiance. The Court next considered Budget Amendment #92/93-25, which would reallocate funds budgeted for the Sheriff's Department and transfer funds from Justice of the Peace Precinct 4, Place 1 to the office of Constable Precinct 4. On motion by Commissioner Turner, seconded by Commissioner Norton, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to appoint the following persons as presiding judge and alternate judge for the current voting year at the following voting precincts: Pct Election Judge Alternate Judge 8 Nancy Spoede 10 Jose Ugarte 12 Carol Pope Seigred Van Buijten 32 Linda Middleton 39 David Kipp r. r I'll : i Commissioners Court meeting September 13, 1993 40 George Henderson Ray Jackson 63 Emily Twitty Central Counting Celia Goode Darlene Nichols This is a supplemental list to the original recommendations. The Court next considered awarding the following bids: Bid No. 93-695 - Annual Asphalt, Oil and Emulsion Products Contract It was the consensus of the Court to table consideration of this bid. Bid No. 93-696 - Annual Concrete Contract LaFarge Concrete $45.00/cy Free Time 1 hour Demurrage $30.00 Minimum order 1 cy American Redi Mix $41.00/cy Free Time 30 minutes Demurrage $35.00 Minimum Order 3 cy Cheryl Turney, Purchasing Agent, recommended acceptance of the low bid submitted by American Redi-Mix. Bid No. 93-697 - Annual Hot Mix Asphaltic Concrete Pavement Contract t Type D, Modified Type B, Modified HMAC HMAC Young Bros, Inc. $23.32/net ton $23.32/net ton Bluebonnet Paving $22.16/net ton $22.16/net ton r Cheryl Turney, Purchasing Agent, recommended acceptance of the low bid submitted by Bluebonnet Paving. Bid No. 93-698 - Annual Hydrated Lime L Type C Quicklime Austin White Lime $67.53/dry ton Free Time Reasonable { Demurrage None Cheryl Turney, Purchasing Agent, i recommended acceptance of the low bid submitted by Austin White Lime. r Bid No. 93-699 - Annual Flexible Base Contract Loaded Loaded Only Hauled Austin Crushed Stone Type A, Grade 1 $2.25 $11.05 Type A, Grade 2 $2.25 $11.05 ti Colorado Materials Type A, Grade 1 $2.00 $16.00 Type A, Grade 2 $2.00 $16.00 R .1.. y ~x~ ~ ~1A G~w .~ssrea V..t ~C..-~~r.~ x-. ~'w'Q~~•la.`. ~-•.c<~+...~.~...n~~ • ! • 0 L 3 •j w Commissioners Court meeting September 13, 1993 Gifford-Hill & Co. Type A, Grade 1 $8.00 $10.50 Type A, Grade 2 $7.75 $10.50 Bluebonnet Paving Type A, Grade 1 $7.98 $ 9.64 Type A, Grade 2 $7.98 $ 9.64 Young Brothers Type A, Grade 1 $7.99 $10.38 Type A, Grade 2 $7.75 $10.14 Parker LaFarge, Inc. Type A, Grade 1 $3.25 $11.25 Type A, Grade 2 $2.75 $10.75 Collier Materials dba Atlas Tank Lines Type A, Grade 1 $4.10 $11.08 Type A, Grade 2 $3.90 $10.78 Cheryl Turney, Purchasing Agent, recommended acceptance of the low bid submitted by Bluebonnet Paving. On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to accept the recommendations of the Purchasing Agent and award the contracts to American Redi-Mix, bid No. 93-696, Bluebonnet Paving, Bid No. 93-697, Austin White Lime, Bid No. 93-698, Bluebonnet Paving, Bid No. 93-699. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to adopt a Resolution approving the budget for the Brazos County Emergency Communications District (9-1-1). The budget is for the 1993-1994 fiscal year. Brazos County's contribution is $114,451.00. The Court acknowledged receipt of the Extension Service reports for August 1993 and receipt of reports from County and Precinct offices showing revenues collected and remitted to the County Treasurer. An excerpt from those reports is attached hereto. Commissioner Norton questioned the mileage claimed to Austin on one of the reports. Commissioners Court meeting September 13, 1993 The Court proceeded to consider the change of status of the following employees. NAME Vance, Walter H. Blackwell, Bridget Turner, Linda Vance, William W. Fowler, Patricia Philp, Krystal Collier, Stephen Bollinger, Gary Bell, Michael Pittman, Dellarick Fecowycz, Michelle McCue, Margaret Garcia, Loretta Buller, Gayla DEPARTMENT 85th Dist. Court Extension Service Court Master Court Master Data Processing Juvenile Service Juvenile Service Juvenile Service Juvenile Service Juvenile Service Juvenile Service Juvenile Service JP Pct. 4 P1. 2 85th Dist. Court REASON Deceased 6 Mon Increase Del Position Del Position 6 Mon Increase New Emp Temp New Emp Temp Promotion Promotion Promotion Lat Trans Resignation 6 Mon Increase New Employee on motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to approve the changes as submitted with the exception of Gayla Butler who would be hired at a group 8 step 2 position with no six (6) month increase. The Court next considered the following Claims as submitted by the County Treasurer for payment: r f i ti f i i 'r 10--GeneralFund-------------- Claims-018725-thru-018894- 20--Road & Bridge Claims-019097-thru-019100- 54--HealthDepartment--------- Claims-018905-thru-018935- 61--Health & Life Ins--------- Claims-018936-thru-------- 90--Brazos County Grants Claims-018937-thru-019088- 91--MPO----------------------- Claims-019089-thru-019091- 97--Narc. Traf. Task Force Claims-019092-thru-019096- On motion by Commissioner Sims, seconded by Commissioner Turner, the Court voted unanimously to approve the Claims as submitted. There being no further business to come before the Court, the meeting was adjourned. • LI The foregoing minutes of the Commissioners Court Meeting held have been examined and approved in open Court this then day of _ k 19 9 in Bryan, Brazos County, Texas. R.J. Ho gree Gary No n County Judge commis i ner, rec 1 1 Walter Wilcox Ran y Si Commissioner, Precinct 2 Commis over, Precinct 3 da',eewr Ae~-~ AIAZA'44- Mi ton Turner Mary Aith Ward Commissioner, Precinct 4 County Clerk [7 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1992-1993 jr'yEAR NO. 92/93-25 On this the 13th day of September 1993 at a sPeOc 1 meeting of the Commissioners' Court, the following members wcar pMsent: R. J. Holmgreen, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on September 13, 1993, th Court heard and approved a budget amendment for the 1992-199 )budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due Ott;ia necessity to meet unusual and unforeseen conditions w h could not be reasonably included in the original budget a tat September 28, 1992, the following amendment(s) to the c .c:Jtb,1 are hereby authorized, as described on the attached 1 pa.-t A, ADOPTED AND APPROVED this the 13th day of Sep ----,::*,Y 1993 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TE:.-S By: ' .arY raa^*!± _Tudge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File • z Budget Amend. No. 92/93-25: 09-13-93 DEPARTMENT ACCOUNT q ACCOUNT NAME INCREASE (DECREASE) REASON ! Constable 10-55-5213 Clothing & Uniforms 1,500.00 Cost Pct. 4 10-55-5413 Repair & Maint Vehicles 2,500.00 over run 10-55-5510 Conference Fees 750.00 **INCREASE TO DEPT BUDGET $4,750.00 J.P 10-35-5122 Group Insurance (4,000) Transfer Pct. 4-1 10-35-5210 Office Supplies (700) to Con 10-35-5518 Other Miscellaneous (50) Pct 4 "DECREASE TO DEPT BUDGET ($4,750.00)** v', Sheriff 10-31-6210 Office Furn & Equip 1,000.00 Reallocate F 1 10-31-5552 Training (1,000.00) Funds "INCREASE TO DEPT BUDGET $0.00 **NO INC TO GF BUDGET** • . Ii T •~11 h ~ f d J • vLJ Y~ i r I ! • i I' I t RESOLUTION NO. A RESOLUTION APPROVING THE BUDGET FOR THE BRAZOS COUNTY EMERGENCY COMMUNICATIONS DISTRICT {9-1-1}; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the laws of the State of Texas provide for interlocal governmental agreements to benefit the citizens of the State; and, WHEREAS, the voters of Brazos County have approved the establishment of a Brazos County Emergency Communications District 9-1-1 in accordance with State law; and, WHEREAS, the Board of Managers of the District have approved and adopted the Budget for fiscal year 1993-94; and, WHEREAS, Section 772.309 of the Health and Safety Code requires the approval of the District's budget by the Commissioner's Court of the County located in the District and a majority of the participating jurisdictions in the District; and, WHEREAS, the undersigned authorities have, in public meeting approved the annual budget of the District as submitted to them; NOW THEREFORE, BE IT RESOLVED BY THE BRAZOS COUNTY COMMISSIONERS COURT THAT: 1. The Brazos County Commissioners Court hereby approves the annual budget of the District as submitted to them and as provided for by law. 2. A copy of the budget is attached hereto as Exhibit "A" and incorporated herein by this reference for all purposes. 3. This Resolution shall be effective immediately upon its adoption =3adga:v. ADQPTF,D A PASS ED by affirmative vote this of 1993. T4 1CM to A BY: 0 Qt~' Rol--"flft" 'IMMtgreeA. W ,County E Ovn rit~sss o,v~~ RY.- iz t0, O ATTEST: BY: la&,4,44, kIX4 ~ County C rk i~ I 1 i, 1 i • BRA20S COUNTY E MERGENCY COMMUNICATIONS DISTRICT • In'] BOARD OF MANAGERS R.J. Holmgreen, Chairman Ron Mayworm, Secretary Brazos County Volunteer Firefighters Association Fred Brown Marc Hamlin City of College Station City of Bryan ~.J ANNUAL BUDGET ff. Milton Turner Citizen Representative APPROVED BY THE BOARD OF MANAGERS JULY 21, 1993 1993-1994 d'f ~~ta1s`~`l C 1 i BRAZOS COUNTY EMERGENCY COMMUNICATIONS DISTRICT BUDGET SUMMARY Fiscal Year 1993-94 REVENUES: Budget Budget Proposed FY 91-92 FY 92-93 FY 93-94 Emergency Service Fees $ 504,484 $ 519,619 $ 514,515 Interest $ 10,000 $ 10,000 $ 10,500 Contract with Bryan $ 422,333 $ 441,446 $ 453,368 Contract with Brazos Co. S 107,623 $ 112,553 $ 114.449 EXPENDITURES: Personnel Services Supplies Maint/Contract Svcs. Educ/Train/Other Svcs. Capital Outlay Capital Reserve $1,044,440 $1,083,618 $1,092,832 $ 721,556 $ 761,380 $ 800,217 $ 13,000 $ 15,000 $ 15,000 $ 183,919 $ 199,963 $ 175,563 $ 40,557 $ 49,628 $ 49,628 $ 29,320 $ 36,500 $ 27,500 $ 56.088 S 21.147 $ 24.924 $1,044,440 $1,083,618 $1,092,832 DIVISION OF EXPENDITURES SUMMARY Brazos County/Bryan/District s r r Brazos City of FY 93-94 County Bryan District Proposed $102,771 $395,356 $302,090 $ 800,217 $ 450 $ 2,550 $ 12,000 $ 15,000 $ 7,545 $ 39,264 $128,754 $ 175,563 $ 3,683 $ 16,198 $:29,747 $ 49,628 $ $ $ 27,500 $ 27,500 $114,451 $453,227 $499,599 $1,067,277 Personnel Services Supplies Maint/Contract Svcs. Educ/Train/Other Svcs. Capital Outlay PERSONNEL SERVICES SALARY & BENEFITS • t Brazos City of FY 93-94 County Bryan District Proposed Executive Director $ 1,730 $ 6,922 $ 34,612 $ 43,264 Systems Manager $ 1,665 $ 6,663 $ 33,314 $ 41,642 Administrative Asst. $ 26,327 $ 26,327 Comm. Supv. (3) $ 19,745 $ 59,236 $ 78,981 Training Coordinator $ 2,106 $ 11,057 $ 13,164 $ 26,327 Comm. Spec. (21) $ 56,332 $229,354 $116,690 $402,376 Addressing Coordinator $ 17,998 $ 17,998 Overtime $ 1,820 $ 7,410 $ 3,770 $ 13,000 Part-Time S 840 S 3.420 S 1,740 S 6.000 Sub-Total $ 84,238 $324,062 $247,615 $655,915 Benefits and Taxes* S 18,533 S 71.294 $ 54.475 $144.302 Total Personal Services $102,771 $395,356 $302,090 $800,217 Cost Share: Brazos City of Countv Bryan District Executive Director 48 168 808 Systems Manager 48 168 808 Administrative Asst. 1008 Comm. Supv. (3) 258 758 Training Coordinator 8% 428 508 Comm. Spec. (21) 148 578 298 Addressing Coordinator 1008 Overtime and Part-time 148 578 298 * Benefits and Taxes calculated at 228 of Base Salary Page 2 l SUPPLIES Brazos City of FY 93-94 County Bryan District Proposed Office $ 300 $ 1,700 $ 7,000 $ 9,000 Postage $ 3,000 $ 3,000 Printing S 150 850 ~ 2,000 $ 3,000 $ 450 $ 2,550 $12,000 $15,000 Page 3 i. • Ll • E i MAINTENANCE AND CONTRACTUAL SERVICES i i Brazos City of FY 93-94 County Bryan District Proposed Building Lease $ 1,214 $ 6,877 $ 24,273 $ 32,364 ~I i 0 $ 1 890 4t 4 690 $ 7 000 Tape Logger $ 42 b Instant Recall Maint. Pager $ 61 $ 347 $ 408 $ 816 Radio Eqpt. Maint. $ 750 $ 1,250 $ 2,000 P.C. Maintenance $ 150 $ 850 $ 1,000 $ 2,000 (Network) , Audit $ 450 $ 2,550 $ 5,000 $ 8,000 Legal $ 5,000 $ 5,000 CAD Computer Hardware $ 4,500 $25,500 $ $ 30,000 6 Software Maint. Copier Lease $ 2,400 $ 2,400 E 9-1-1 Services S 85.983 S 85.983 $ 7,545 $ 39,264 $ 128,754 $175,563 Page 4 i Ff•`~ r - i l EDUCATION/TRAINING/OTHER SERVICES Brazos City of FY 93-94 County Bryan District Proposed Travel $ 600 $ 3,400 $ 4,000 $ 8,000 Training $ 675 $ 3,825 $ 3,500 $ 8,000 Insurance $ 412 $ 2,338 $ 8,250 $11,000 Public Information $ 2,000 $ 2,000 Car Allowance/Mileage $ 552 $ 2,880 $ 6,168 $ 9,600 Dues/Subscriptions $ 82 $ 468 $ 250 $ 800 Communications $ 4,000 $ 4,000 Centranet Circuits $ 382 $ 1,218 $ 1,600 Long Distance $ 45 $ 255 $ 200 $ 500 Radio Circuits $ 169 $ 959 $ 1,128 Data Circuits $ 766 $ 855 $ 1,379 3,000 $3,683 $16,198 $29,747 $49,628 I, r t • I Page 5 V01- 1. 7. O 'r 1 • 1 ~ CAPITAL OUTLAY r~ •1 Brazos City of - Count FY 93-94 _ - B_ roan District o osed Lap-top Computer $ 4,000 $ 4,000 Map Book Project $ 15,000 $ 15,000 Weather Station $ 2,000 $ 2,000 Security observation $ 2,500 $ 2,500 Cameras 2 Color Terminals S 4,000 S 4.000 $ 27,500 $ 27,500 CAPITAL RESERVE Funds for Replacement of Capital Items/Five Year Plan i ~ S 24,924 Page 6 I~ i } ;I