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HomeMy WebLinkAbout1993-08-23-0900AM-Specialu • I~ • t + -FILED 93 AUG 19 PM 12: 10 Nr. v ✓..~-•CO.CLFRK ORAZOS COUNTY CCURTHOUSE BRAZOS COUNTY r, v BRYAN, TEXAS AGENDA BRAZOS COUNTY COMMISSIONERS' COURT MEETING THE COMMISSIONERS' COURT WILL MEET IN SPECIAL SESSION ON MONDAY, AUGUST 23, 1993, AT 9:00 A.M. IN THE COMMISSIONERS' COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invopation. 2. Pledge of Allegiance. 3. Consider and take action on Cooperative Agreement for Title IV-D Program between the office of the Attorney General and Brazos County. 4. Consider and take action on the renewal of contract for Pro- tective Homemaker Services with the Texas Department of Pro- tective and Regulatory Services. 5. Consider and take action on Agreement between the Brazos County Emergency Communications District 9-1-1 and Brazos County. 6. Consider and take action on the authorization of additional payroll deductions for AFLAC. 7. Consider and take action on Resolution to increase the Road and Bridge fee to $10.00 for each vehicle registered in Brazos County. 8. Consider and take action on approval to advertise for bids on t~e following items for Road and Bridge Department: a. (5-6) 6-8 Yard Dump Trucks b. (1) Truck Tractor C. (1) 30 Foot Dump Trailer 9. Consider and take action on request from Harvey SWD Limited to install saltwater pipeline in county right-of-way of Bird Pond Road in Precinct 1. 10. Reconsider and take action on Replat of Rainbow Acres Sub- division/Second Installment, and a variance from having to acquire signatures from land owners in Precinct 3. 11. Consider and take action on personnel change of status. 12. Cons~idar and take action on payment of claims. 13. Adjourn. y. - r_r...•7c raro••~~w.m.m I i i r i r (fi 1 i 7 COMMISSIONERS' COURT SPECIAL MEETING AUGUST 23, 1993 A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Monday, August 23, 1993, with the following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Executive Assistant Carol Palmer Admin. Asst. to County Judge Bea Green Secretary to Commissioners Rhonda Seaton Auditor's Office Cheryl Turney Auditor's Office Sandie Walker Treasurer Frank Palermo Road & Bridge Rita J. Watkins Sheriff's Office Bobby Riggs Sheriff Jim Hiney Bryan/College Station Eagle Commissioner Sims gave the invocation and led the pledge of allegiance. The Court considered entering into a cooperative agreement with the State Attorney General's Office for the Title IV Child Support Program. This is a continuation of an agreement for the enforcement of payment of child support fees. On motion by the County Judge, seconded by Commissioner Wilcox, the Court voted unanimously to enter into agreement with the State Attorney General's Office for the Title IV Child Support Program. The Court next considered the renewal of a contract with the Texas Department of Protective and Regulatory Services for the Protective Homemaker Services. This is essentially the same contract as in previous years except that the state is requesting an expansion of the services to provide an additional half time homemaker position. Brazos County is Commissioners Court meeting August 23, 1993 • • refunded 100% by the State. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to renew the contract with the Texas Department of Protective and Regulatory Services for the Protective Homemaker Services. A copy of the Contract is attached hereto. The next matter for consideration was an Agreement between Brazos County and the Brazos County Emergency Communications District 9-1-1 for emergency communications dispatching. Term of the contract is from October 1, 1993 through and including September 30, 1993. The cost to the county will be $114,449.00 annually. On motion by Commissioner Norton, seconded by Commissioner Turner, the Court voted unanimously to enter into agreement with Brazos County Emergency Communications District 9-1-1 for emergency communications dispatching. A copy of the Agreement is attached hereto. The Court next considered the authorization of additional payroll deductions for the American Family Life Assurance Company insurance premiums. Deductions are currently being taken from participating employees pay checks but this is for additional coverage. On motion by Commissioner Norton, seconded by Commissioner Turner, the Court voted unanimously to authorize additional payroll deductions for American Family Life Assurance Company insurance premiums for those employees participating in the plan. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to adopt an order increasing the vehicle license fee for Road & Bridge. The County Judge cited the Texas Registration Law, Article 6678a-9a which provides counties with the option of imposing a county road and bridge fee in an amount not to exceed $10.00 for each vehicle registered in the county. The Order will be filed the Texas Department of Transportation, Department of Motor Vehicle Titles and Registration, Austin, Texas for implementation. A copy of the Order is attached and made a y ty.~ i ~ i J a J Commissioners Court meeting August 23, 1993 l' t c E . b y k a part of these minutes. The next matter for consideration was approval to advertise for the following bids: a. 5-6 6-8 Yard Dump Trucks b. 1 Truck Tractor c. 1 30 foot Dump Trailer On motion by Commissioner Turner, seconded by Commissioner Wilcox, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for the afore mentioned items. The Court next considered the request from Harvey SWD Limited to install a 4 inch PVC salt water line along the southeast right-of-way of Bird Pond Road near its intersection with Frost Drive. The site is located in Precinct 1. Included with the request was company check #289 in the amount of $#2,719.00. On motion by Commissioner Norton, seconded by Commissioner Turner, the Court voted unanimously to approve the request of Harvey SWD Limited and authorized the install- ation. Commissioner Wilcox approved the request subject to the addition of the number of rods paralleling the road be included in the notice of installation. A copy of the request is attached hereto. At the request of Commissioner Sims, the Court tabled consideration of the replat of Rainbow Acres Subdivision/ Second Installment and a variance from having to acquire signatures from land owners in Precinct 3. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Beaudreau, Kevin Data Processing Lat Transfer Carter, Willie Jr. Road & Bridge Termination Green, Larry Road & Bridge Termination Watkins, Marlon Road & Bridge New Emp P/T Luce, Susan Tax Office Resignation Williams, Lisa Tax Office Resignation on motion by Commissioner Turner, seconded by Commissioner Norton, the Court voted unanimously to approve the changes as submitted. I_ - - r- - .37 Commissioners Court meeting August 23, 1993 The Court next considered the following Claims as submitted by the County Treasurer for payment: • 10--GeneralFund-------------- Claims-017017-thru-017409- 20--Road & Bridge Claims-017527-thru-017631- 22--Road & Bridge II---------- Claims-017410-thru-------- 32--Records Mgn. & Presv------ Claims-017411-thru-------- 54--HealthDepartment--------- Claims-017442-thru-017468- 60--Payroll------------------- Claims-017469-thru-017495- 61--Health & Life Ins--------- Claims-017496-thru-017500- 62--F1exPlan----------------- Claims-017501-thru-------- 90--Brazos County Grants Claims -017502-thru-017506- 91--MPO----------------------- Claims-017507-thru-017510- 97--Narc. Traf. Task Force Claims-017511-thru-017526- on motion by Commissioner Turner, seconded by Commis- sioner Norton, the Court voted unanimously to approve the • • Claims as submitted. There being no further business to come before the Court, the meeting was adjourned. ~Z4 f/ V., s• 3. The foregoing minutes of the Commissioners Court Meeting held have been nexamined and approved in open Court this the - - day of ~(L.Q.to.~.c~.~Pi• 19 qy , in Bryan, Brazos County, Texas. V I'O~L 4. A~ R.J. Ho g n County dge Wal er Wilcox Commissioner, Precinct 2 7' Milton Turner Commissioner, Precinct 4 Gary Nort Commissio Precinct 1 Randy Sims Commissi er, Precinct 3 Gl/~ Mary A Ward County Clerk f K 4 t 4 1 l e t r l ' 9 e • COOPERATIVE AGREEMENT FOR TITLE IV-D PROGRAM BETWEEN THE OFFICE OF THE ATTORNEY GENERAL OF THE STATE OF TEXAS AND BRAZOS COUNTY, TEXAS STATE OF TEXAS ) COUNTY OF BRAZOS ) SECTION 1. PARTIES C7 This agreement is made and entered into by and between the Office of the Attorney General of the State of Texas, hereinafter referred to as "Attorney General", and the County of Brazos, Texas, hereinafter referred to as "County". The parties hereto have severally and collectively agreed, and by the execution hereof, are bound to the mutual obligations and to the performances and accomplishments of the tasks hereinafter described. SECTION 2. AGREEMENT CONTINGENCY t • This agreement in its entirety is contingent upon receipt by Attorney General of written approval of the agreement from the United States Department of Health and Human Services, hereinafter referred to as "HHS". SECTION 3. AGREEMENT PERIOD This agreement shall commence September 1, 1993, and shall terminate August 31, 1995, unless terminated at an earlier date pursuant to the provisions of Section 12 of this agreement. SECTION 4. AUTHORITY AND REPRESENTATIONS Attorney General, as the state agency designated by Chapter 76 of the TEX. HUM. RES. CODE ANN. (Vernon 1990) to administer a statewide plan for child support enforcement in compliance with Title IV, Part D, of the federal Social Security Act of 1935, as amended, hereinafter referred to as "Title IV-D", and the regulations promulgated thereunder, seeks to obtain the performances contemplated of County by this agreement as a means of meeting certain requirements of federal and state law pertaining to the administration of such child support enforcement program. County may be required by state law to provide services and performances in a suit affecting the parent-child relationship (SAPCR) under Title 2 of the TEX. FAM. CODE ANN. (Vernon 1993), including a suit to establish paternity, a suit to establish a child support obligation, a motion to enforce or modify a decree, I I f i~ i j i i. 4• r• r. c r r i i a notice of child support delinquency, or in a suit under Chapter r 21 of the TEX. FAM. CODE, as enacted by the 73rd Texas Legislature, and may be partially reimbursed for such services as provided in Section 76.009 of the TEX. HUM. RES. CODE ANN. (Vernon 1990), hereinafter referred to as Section 76.009. SECTION 5. PERFORMANCE STANDARDS The performances called for in this agreement shall be rendered strictly in accordance with the applicable provisions of Title IV-D and the rules and regulations of HHS. Such provisions include, but are not limited to, Parts 301 through 307 of Title 45 of the Code of Federal Regulations and other applicable federal regulations relating to the child support program. In accordance with 45 C.F.R. 303.107, standards of performance must meet federal requirements, and are those specified by this agreement and in Section 76.009, which enumerate the performances County is to provide in return for the payment of fees by Attorney General to the extent specified by Section 76.009 and federal law. Financial arrangements include budget estimates, which have been made on a statewide basis for agreements of this type by the Attorney General; covered expenditures, which are specified by Section 76.009; and methods of determining charges and procedures for billing, which are specified by Subsection D of Section 7 and other provisions of this agreement, together with the forms and instructions provided by Attorney General. The beginning and ending dates of this agreement, conditions for revision or renewal, and termination provisions are set forth herein. Payments to County under this agreement must be in accordance with rates of payment which do not exceed the amounts reasonable and necessary to assure the quality of such services and the charges reasonably assignable to such services. The charges or amounts set forth in Section 76.009 represent less than, or no more than, the actual costs expended by the County in performing services for which the Attorney General is liable under this agreement. In no event shall County charges exceed actual costs of performances required pursuant to Section 76.009 and this agreement. SECTION 6. COUNTY PERFORMANCE A. GENERAL County shall carry out certain duties provided by state law regarding the filing, issuance, and service of process in actions • filed in conducting a statewide program of child support enforcement pursuant to Title IV-D. B. ENUMERATED FUNCTIONS County shall provide such performances as may be necessary and appropriate to fulfill its obligations pursuant to Subsection A of Page 2 of 12 pages ~lQ_ . 4 4 I • this Section 6 including, but not limited to, the following enumerated functions: 1. filing and processing actions in suits affecting the parent-child relationship (SAPCR) under Title 2, TEX. FAM. CODE ANN. (Vernon 1993), including a suit to establish paternity or support, a motion to enforce or modify a decree, a notice of child support delinquency, and in a suit under Chapter 21, TEX. FAM. CODE, as enacted by the 73rd Texas Legislature; and • 2. the issuance and service of process; and 3. the issuance and delivery of writs, orders, and subpoenas as specified in Section 76.009; and 4. filing and processing transfer cases under Sections 11.06(1) and 14.13 of the TEX. FAM. CODE ANN. (Vernon 1993); 5. the issuance and delivery of orders and writs of income withholding as provided by Sections 14.43 and 14.45 of the TEX. FAM. CODE ANN. (Vernon 1993); and 6. execution of outstanding warrants and capiases outside the County as specified in Section 76.009. SECTION 7. ATTORNEY GENERAL OBLIGATIONS (FINANCIAL) A. MEASURE OF LIABILITY In consideration of full, satisfactory and timely performance hereunder, Attorney General shall be liable to County as specified by this Subsection A, subject to the limitations set forth in Subsection C of this Section 7, and further subject to the reduction of liability for credits pursuant to Subsection B of this . Section 7 of this agreement. 1. Attorney General shall be liable to County in an amount equal to the applicable reimbursement rate (which is sixty-six percent at the signing of this agreement) multiplied by the total permissible amount of charges as specified by Section 76.009 for services or performances provided by County, such charges representing no more than the actual costs incurred by County in performing Title IV-D services payable under Section 76.009. 2. Contingent upon the existence of an express, specific appropriation made to Attorney General exclusively for the purpose of paying the state share of fees and costs specified by Section 76.009, Attorney General shall be liable to County in the amount of the state share of the Page 3 of 12 pages :F k t - t fees and costs specified by Section 76.009. (It is noted that this Paragraph 2 will not operate to create additional liability on the part of the Attorney General until appropriations in addition to those in effect on the beginning date of this agreement have been made.) 3. The term, "applicable reimbursement rate", shall mean that fractional proportion of allowable child support enforcement program charges for which the federal Office of Child Support Enforcement may and will make payment as federal financial participation (FFP) under federal laws and regulations regarding the administration of the child support enforcement program. 4. The term, "state share", shall mean that portion of allowable fees and other costs that are not reimbursed by the federal share. B. CREDITS 1. If the County recovers direct payments from obligors specifically for services or performances rendered in a Title IV-D child support case, and for which Attorney General is liable and has made payment hereunder, then County shall credit such amounts to Attorney General on the billing to the Attorney General for the month during which such recovery is made. All such credits shall be described and documented as Attorney General may reasonably require, and County shall reduce the total permissible charges by which the applicable reimbursement rate is multiplied pursuant to Paragraph 1 of Subsection A of this Section 7 by the amount of such credits. t a 2. In the event that the total of such credits exceeds the total permissible charges by which the applicable reimbursement rate is multiplied pursuant to Paragraph 1 of Subsection A of this Section 7, Attorney General may offset the amount of such excess credits for which Attorney General has made, or is in the process of making, payment pursuant to Subsection D of this Section 7 against future claims submitted by County within the same fiscal year. In this paragraph, the term "fiscal year" refers to the State fiscal year, which begins on September 1st and ends on August 31st of each year. 3. County is not required to credit sums pursuant to Paragraph 1 of this Subsection B recovered from obligors for charges or fees for which Attorney General is not liable hereunder. Page 4 of 12 pages , i t' V • • C. LIM E ITATIONS ON LIABILITY 1. It is expressly understood and agreed by the parties hereto that any and all of Attorney General's obligations hereunder are contingent upon the existence of a State Plan for child support enforcement approved by the federal Office of Child Support Enforcement providing for the statewide program of child support enforcement and upon a valid state appropriation statute. In the event 1 that such a State Plan should lapse or otherwise Z terminate, Attorney General shall notify County within ten (10) calendar days of such fact in writing and Attorney General shall not be liable hereunder subsequent . to County's receipt of such written notification, except that Attorney General shall be liable to County for any expenses incurred pursuant to this agreement for which Attorney General receives money from the federal Office of Child Support Enforcement. 2. Attorney General shall be liable pursuant to Subsection A of this Section 7 only for charges and fees becoming due after commencement of this agreement and before termination of this agreement. 3. Attorney General shall not be liable for any charges pursuant to Subsection A of this Section 7 incurred by County of a type not described by, or in excess of, the amounts specified by Section 76.009. 4. Attorney General shall not be required to pay any charges incurred for performances rendered unless such charges are incurred and such performances are rendered strictly in accordance with the terms of this agreement. County must certify that payments for performances do not exceed the reasonable and necessary expenditures assignable to such performances. 5. Attorney General may decline, at its sole discretion, to accept liability for any County charges pursuant to Subsection A of this Section 7 of this agreement for any amount billed to Attorney General more than ninety (90) calendar days following the end of the calendar month in which Attorney General became obligated for such charges. 6. The Attorney General is liable to County pursuant to Paragraph 1 of Subsection A of this Section 7 for the payment of the federal share of reimbursement for fees and costs under Section 76.009 only to the extent that the federal share is received by Attorney General, and if an amount is paid by Attorney General, and that amount is disallowed by the federal government or the federal share is not otherwise received, the clerk of the court, Page 5 of 12 pages ~F ~ _ a. c... ..v, ..v J a • • .i ...~-.rte i 4 4 sheriff, constable, or any other County official to whom the payment was made shall return the amount to Attorney General not later than the thirtieth day after the date on which notice to do so is given by Attorney General. 7. Attorney General shall be liable only for those costs which are allowable according to the provisions of the federal Office of Management and Budget (OMB) Circular A- 87, "Cost Principles for State and Local Governments", and OMB Circular A-102, "Uniform Administrative Requirements for Grants-in-Aid to State and Local Governments", both of which are published by the Executive Office of the President of the United States of America. D. METHOD OF PAYMENT 1. Except as further provided by this Section 7, for each calendar month during the period of performance of this agreement, County shall bill or credit Attorney General for those liabilities or credits of Attorney General which have accrued pursuant to this Section 7 that were not previously billed by County. County shall bill Attorney General in the manner and on the forms specified by Attorney General and shall provide such information and documentation as Attorney General may reasonably require. The billing otherwise required by this Paragraph 1 of Subsection D of this Section 7 shall not be required for those calendar months during which no liabilities or credits as provided by this Section 7 are applicable. 2. County shall keep records as provided by this Section 7 and Section 8 of this agreement in substantiation of such billings. 3. Attorney General agrees that billings received within fifteen (15) business days after the end of the calendar month for which such billings are made shall be reviewed and either: a) returned to County for correction or further information within fifteen (15) business days of receipt of such billings; or b) processed and submitted to Comptroller for payment in accordance with state procedures for issuing state payments. 4. County shall submit monthly vouchers with the accompanying processing forms attached to Attorney General. County shall furnish any other reports or Page 6 of 12 pages ~ r 1 f/ • • % ' information required by Attorney General or the federal government. 5. A District Clerk, Sheriff, and/or Constable may submit monthly vouchers on behalf of County. 6. Notwithstanding any other provision of this agreement, it is expressly understood and agreed by the parties hereto that Attorney General may, at its sole option and in its sole discretion, offset any amounts owing to County hereunder against any amount owing but unpaid by County to Attorney General arising from this or any other obligation between Attorney General and County. E. EXCESS PAYMENTS County shall refund within thirty (30) calendar days to Attorney General, any sum of money that has been paid to County that Attorney General determines has resulted in an overpayment to County due to federal disallowance or failure of Attorney General to receive the federal share. County shall be solely responsible and liable for settlement of all audit exceptions which may be taken by HHS or by Attorney General. In the event that Attorney General makes a settlement with HHS of audit exceptions for which County is liable or if County's expenses are not allowable under this agreement or federal regulations, County will pay to Attorney General the amounts so determined, provided that Attorney General shall give County timely notice of such exceptions. Attorney General may deduct amounts payable by County to Attorney General pursuant to this Paragraph E of this Section 7 from amounts payable by Attorney General pursuant to Subsection A of this Section 7 of this agreement. SECTION 8. RECORD RETENTION County shall maintain and retain for a period of three (3) years after the submission of the final expenditure report, or until full and final resolution of all audit or litigation matters that arise before the expiration of the three (3) year period after the submission of the final expenditure report, whichever time period is longer, such records as are necessary to disclose fully the extent of services provided under this agreement, including, but not limited to, records that will show the basis of the allowable charges and payments made. The provisions of this Section 8 shall be incorporated into any subcontract executed by County. SECTION 9. INSPECTION, MONITORING, AND AUDITING OF RECORDS Attorney General may monitor and conduct fiscal and/or program audits at reasonable times and may provide consultative and technical assistance for the continuous development of the services contemplated by this agreement. County shall grant access at Page 7 of 12 pages L_. 3 q~ ty laJ ~En ~ . _ 1 , I~FY , 4 s L / reasonable times, without prior notice, as is contemplated by law, to all books and records pertinent to this agreement to representatives of HHS, the Comptroller General of the United States, and/or the Attorney General, or any other entity designated by Attorney General, for the purposes of inspecting, monitoring, evaluating, auditing, or copying such books and records. Any report(s) or other informational material generated by any County audit, independent or otherwise, relating to or connected with funds expended relative to this agreement, shall be furnished to Attorney General within ninety (90) calendar days of its availability. SECTION 10. FUNDS SECURITY r ti J County shall insure that every person who, as a part of his or her employment, receives, disburses, handles or has access to funds collected pursuant to this agreement is covered by a bond against loss resulting from employee dishonesty. County further agrees to maintain methods of administration designed to assure that persons responsible for handling cash receipts and checks in payment for the fees for services for which Attorney General also may be charged pursuant to this agreement do not participate in accounting or operating functions that would permit them to conceal in the accounting records, the misuse of those payments. Such methods of administration shall follow generally accepted accounting principles. SECTION 11. COMPLIANCE WITH LAW County and Attorney General expressly agree they shall comply r with federal and state laws and will comply with obligations imposed by rules, regulations and law in carrying out the program of child support enforcement pursuant to Section 76.009, applicable provisions of the TEX. FAM. CODE ANN. (Vernon 1993), the TEX. GOV. CODE ANN. (Vernon 1988), and of Title IV-D. SECTION 12. TERMINATION, CHANGES, AND AMENDMENTS A. DISCRETIONARY TERMINATION fi ,Y i Either of the parties to this agreement shall have the right, in such party's sole discretion and at its sole option, to terminate this agreement by notifying the other party hereto in writing of • such termination at least five (5) calendar days prior to the effective date of such termination. Such notice of termination shall state the effective date of such termination. B. REJECTION CHANGE Upon written notification by County to Attorney General of County's rejection of a change pursuant to this Section 12, this Page 8 of 12 pages E. E . F t s • , L agreement shall terminate without further action by either party, such termination to be effective as of the date County sends its r written rejection. C. CHANGES IN LAW Any alterations, additions or deletions to the terms of this agreement which are required by changes in state or federal law are automatically incorporated into this agreement without written amendment hereto, and shall be effective on the date designated by such state or federal law or other requirement, unless this agreement has been terminated prior to such date. D. CHANGES BY ATTORNEY GENERAL It is understood and agreed by the parties hereto that this agreement must at all times be in compliance with state and federal law, and regulations and procedures set forth by Attorney General, and that changes, interpretations and clarifications of such state and federal law and Attorney General's regulations and procedures and other requirements made by HHS during the agreement period will have the effect of qualifying the terms of this agreement. Based t on these considerations, and in order to ensure the legal and effective performance of this agreement by both parties, it is agreed by the parties hereto that this agreement may be amended in the manner provided herein. Attorney General shall have the right to propose to County amendments hereto that relate to such compliance and performance. Attorney General shall furnish County written notice of all amendments proposed pursuant to this Subsection D of this Section 12 of this agreement. Upon such notice by Attorney General to County, an amendment proposed pursuant to this Subsection D shall be deemed accepted and effective immediately upon receipt by County, unless County notifies Attorney General in writing within five (5) calendar days of such receipt of its rejection of the proposed amendment, in which case this agreement will terminate in accordance with the provisions of Subsection B of this Section 12 of this agreement. Upon County's acceptance of the proposed amendment, such amendment becomes binding upon County and Attorney General as if written in this agreement. E. CONVENTIONAL AMENDMENT Y Except as specifically provided otherwise by this Section 12, any alterations, additions or deletions to the terms of this agreement f shall be by amendment hereto in writing and executed by both parties to this agreement. f SECTION 13. EQUAL OPPORTUNITY County agrees that no person shall on the ground of race, color, religion, sex, national origin, age, handicap, political Page 9 of 12 pages' i TTT""" C . • T X I v 1 a t i 1 affiliation or belief be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or be denied employment in the administration of, or in connection with, any program or activity funded in whole or in part with funds made available under this agreement. County shall require that all subcontractors comply with this Section 13 of this agreement. SECTION 14. DRUG-FREE WORKPLACE ACT OF 1988 County shall comply with the provisions of the Drug-Free Workplace Act of 1988, 41 U.S.C. 701, et sea., and the regulations of the United States Department of Health and Human Services at 45 C.F.R., Part 76.101. County shall require like compliance from any and all subcontractors. SECTION 15. ENERGY CONSERVATION i } County, as required, shall abide' by the mandatory standards and policies relating to energy efficiency, which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act, Public Law 94-165. SECTION 16. IMMIGRATION REFORM AND CONTROL ACT OF 1986 County shall comply with the provisions of the Immigration Reform and Control Act of 1986, 100 Stat. 3359, by verifying the identity and authorization to work in the United States of its employees at any time during the term of this agreement. County shall maintain all records relating to the verifications required by this Section 16 of this agreement and, in accordance with the provisions of this agreement, shall require like compliance from any and all subcontractors. SECTION 17. CERTAIN DISCLOSURES CONCERNING LOBBYING County shall comply with the provisions of a federal law known generally as the Lobbying Disclosure Act of 1989, 103 Stat. 703, and the regulations of HHS promulgated pursuant to said law, and shall make all disclosures and certifications as required by law. Y f E SECTION 18. AMERICANS WITH DISABILITIES ACT OF 1990 No individual with a disability, as that term is-defined in the Americans With Disabilities Act of 1990, Public Law 101-336, shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities, or Page 10 of 12 pages 1 • i i to be subjected to discrimination by County in the performance of any of the obligations imposed by this agreement. SECTION 19. NOTICE A. GENERAL Any notice required or permitted to be given under this agreement by one party to the other party shall be in writing and shall be given and deemed to have been given immediately if delivered in person to the address set forth in Subsection B of this Section 19 for the party to whom the notice is given, or on the date of certified receipt following mailing if placed in the United States mail, postage prepaid, by registered or certified mail with return receipt requested, addressed to the party at the address hereinafter specified. B. ATTORNEY GENERAL ADDRESS 1. All monthly vouchers with IV-D Child Support Court Costs Processing forms attached, or other forms approved by Attorney General, shall be mailed to the office of the Attorney General, Child Support Litigation Division, County Cooperative Agreements Section, P.O. Box 12017, Austin, Texas 78711-2017, Att.: Child Support Court Costs. 2. Notices for early termination or for any purpose not specifically provided herein shall be mailed to the Office of the Attorney General, Child Support Enforcement Division, General Counsel, P.O. Box 12017, Austin, Texas 78711-2017, Att.: Court Costs Agreement. i C. COUNTY ADDRESS The address of County for all purposes under this agreement and for all notices hereunder shall be: The Honorable Richard J. Holmgreen County Judge 300 East 26th St. Bryan, TX 77803 D. ADDRESS CHANGES Either party may change the address to which notice is mailed hereunder by providing written notice of such change to the other party. The change of address shall become effective for purposes of this Section 19 upon receipt of such notice by such other party. Page 11 of 12 pages ".k 0 i 4 i / SECTION 20. ENTIRE AND ONLY AGREEMENT This agreement, consisting of twelve (12) pages, constitutes the entire agreement between Attorney General and County, and all oral and written agreements between the parties hereto relating to the subject matter of this agreement that were made prior to the execution of this agreement have been reduced to writing and are contained in this agreement. SECTION 21. VENUE ~i This agreement shall be governed by and construed in accordance with the laws of the State of Texas. The venue of any suit brought } for any breach of this agreement is fixed in any court of competent jurisdiction in Travis County, Texas, and all payments shall be due and payable in Travis County. WITNESS OUR HANDS EFFECTIVE THE FIRST DAY OF SEPTEMBER, 1993. THE HONORABLE DAN MORALES ATTORNEY GENERAL OF THE STATE OF TEXAS by: MARY F. ELLER DEPUTY ATTORNEY GENERAL BRAZOS COUNTY STATE OF TEXAS by : P✓ k II'L, , THE N L RD J. HOLMGREEN COUNTY JUDGE ;i Page 12 of 12 pages - e rr ~ - • 01 • Telas Department Form 2281 of Protective and Regulatory Services July 1980 INFORMATION SHEET Region Contract No. CHILD WELFARE EARNED FUNDS CONTRACT No. 07-511-2-00 SECTION 1 - PRIME CONTRACTOR DATA ucH: 07-J-2051 Legal Name of Agency common ly used Name (if different) BRA20S COUNTY N/A Type of Contractor (check one) Charter No. Vendor ID No. X Public Private Non-Profit Individual N/A 17460004330027 Office Address Telephone No. 300 East 26th Street Suite 117, Bryan, Texas 77803 409.775-7400 Facility Address (if different from Office Address) 402 Oak Street Bryan, Texas 77801 Contact Person Within the Agency Telephone No. Ruth McLeod 409-361-4114 Person Authorized to Sign Contract Title Richard J. Hol reen Count Judge Name of DHS Contract Manager Title Telephone No. Patricia Arbuckle Contract Specialist G09-823-0921 Name of DHS Program Liaison (if different) Title Telephone No. Gwen McCommas CPS Supervisor 409-823-0921 SECTION 11 - SMART OF PAYNENT 1. Effective Date of Contract . . . . . . . . . . . . . . 9-1-93 thru 8-31-94 2. Control-Total (Maximum Payment) . . . . . . . . . . . . . . . . . . $ 25.000.00 3. Basis of Payment (check one) Fixed Rate . . . . . . . . . . . . . . . . . . PER_; PER_ X Cost Reimbursement as Per Budget Fixed Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 4. Additional Funds Expended in This Project (Title XX, AFDC Foster Care, etc. - enter type and approx. amount of other funding) N/A SECTION III - SERVICES 1. Program Type _ Adoption _ Emergency Shelter _ Development of Community or Parent Groups Consultation Training Psychiatric and Psychological Exams Camping _ Group Home for Adolescents Other: Protective homemaker 2. Client Services Do clients receive direct services from contractor? . . . . . . . X Yes No If yes: Total Number of Clients Expected to be Served Per Month; Per Year-4•L This Information Compiled By: (name) Title Date Telephone No. Patricia Arbuckle Contract Specialist 8-24-93 409-823-0921 NOTE: USE BACK OF SHEET FOR COMMENTS ..-vim.-..+--- - _ ~ ~ ~ ~ . ~rY~ . 0 State of Texas Form 2292 Department of Protective and May 1999 Regulatory Bervloae PURCHASED CHILD PROTECTIVE SERVICES CONTRACT Contract No. 07-511-Z-00 UCN: 07J-2051 The TEXAS DEPARTMENT OF PROTECTIVE AND REGULATORY SERVICES, hereinafter referred to as the DEPARTMENT, and BRAZOS COUNTY hereinafter referred to as the CONTRACTOR, do hereby make and enter into this contract, which constitutes the entire agreement under the above number between the Department and the Contractor. 1. Effective September 1, 1992, this Department Is the agency designated by the State of Texas legislature as responsible for administering all functions, programs, and activities related to f Child Protective Services programs. Pursuant to its legal authority under House Bill 7 (1991) I and House Bill 1510 (1993) incorporated from Hum. Res. Code, Ch. 22, this Department may enter Into agreements with public or private agencies, individuals, or entities for the purpose of Implementing Child Protective Services for the benefit of eligible individuals. Since the Contractor desires to provide services as described herein, the Department and the Contractor make this contract for the following mutual considerations. The parties hereto mutually agree: i 4 A. The scope and coverage of the services to be provided by the Contractor and/or subcontractor agency under this contract, Including the program description and budget for these services, as well as other necessary components, are described and limited in the attached Plan of Operation, which Is incorporated in this contract in its entirety by specific reference. The Plan of Operation will be kept on file with the Department as a part of this contract. Any change, modification, or amendment to, or renewal of the Plan of Operation is not effective until approved in writing by the Department. The original Plan of Operation together with any approved amendment to this contract on file by the Department will be the controlling instrument in case of any dispute relating to the wording of any portion of the Plan of Operation or amendment. S. This contract is subject to the availability of state and/or federal funds and if funds for the contract become unavailable during any budget period, and the Department is unable to obtain additional funds, then this contract will be terminated or reduced. Performance under this contract will begin September 1. 1993, and will continue through August 31 , 1924, subject to the availability of appropriated funds. C. The Department agrees to pay the Contractor from available funds for each service that is rendered in accordance with the terms of this contract, including the incorporated Plan of ' Operation, upon receipt of a proper and verified statement and after deducting any known previous overpayment made by the Department. Total payments during the term of this contract will not exceed those detailed In the attached Plan of Operation. The Department will pay the Contractor only after provision of services by the Contractor. i D. The basis for payment for services rendered under this contract is indicated in the attached Plan of Operation. The Contractor agrees to this basis for payment and to adhere to the fiscal and billing policies and procedures of the Department. E. For cost reimbursement contracts only: i • BRAZOS COUNTY Form 228216931PRS CONTRACT NO. 07.611-Z-00 Page 2 1. Transfers between line items of a budget will be allowed without prior approval from the contract manager if the transfers do not result in a cumulative increase or decrease of two thousand dollars 02000) or a prorated portion of this amount in cases where the term is less than one year, or an increase or decrease in any budget line item of more than 2% of the total budget. Any transfers are for allowable items as defined by the Department and do not result in a significant change in the character or scope of the program. Any transfers must be described and reported within 31 days by letter to the Department. Funds will not be available in excess of the total amount of the reimbursable budget as originally approved or subsequently amended. 2. Prior written approval must be secured: 8. When transfers between items involve more than the amount designated in • (E)(1). Lack of prior approval in these instances will be grounds for , nonpayment of the item or items involved. b. When transfers, regardless of the amount, would result in a significant change in the character or scope of the program. Lack of prior approval in these instances will be grounds for recovery of unapproved payments and/or termination of this contract at the option of the Department. 3. The Department is not obligated to pay an unauthorized cost or to pay more than the Contractor's allowable actual cost. 4. The Contractor agrees to assume responsibility for the protection of all physical property and equipment used at facilities being maintained to carry out the Plan of Operation and to take appropriate measures to meet this obligation. The Contractor must furnish the Department with a written, factual report of the theft of, or damage to, any equipment purchased under this contract, including circumstances concerning the loss. In addition, in the event of any theft, vandalism, or other offense against the properties, the Contractor will notify appropriate local law enforcement authorities. 5. The Contractor agrees to the provisions of 45 CFR Part 74, Subpart O, regarding the return to the Department of any equipment bought under this contract with funds allocated to the Contractor or its subcontractor. 6. The Contractor agrees that it will not give any security interest and/or lien or otherwise encumber any item of equipment purchased with contract funds. 7. The Contractor agrees to permanently identify all equipment purchased under this contract by appropriate tags or labels affixed to the equipment and to maintain a current inventory of equipment which is available to the Department at all times upon request. . F. For unit rate contracts, the Contractor will provide the Department a total bill each month in the format prescribed by the Department, and will accept as payment in full the contracted unit rate reduced by an amount equivalent to the required percentage of certified local resources as applicable. G. No funding under this contract will be used to influence the outcome of elections or the passage or defeat of any legislative measures. s r r ~ t 1, 0 BRAZOS COUNTY CONTRACT NO. 07411$-00 Form 228M93/PRS Page 3 Ill. A. If the Contractor fails to provide services according to the approved Plan of Operation or other provisions of this contract, the Department may, upon written notice of default to the Contractor, terminate all or any part of the contract. Termination is not necessarily an exclusive remedy but will be In addition to any other rights and remedies provided by law or this contract. S. The Contractor agrees to submit billings for a service and statistical documentation as required by the Department to be received by the 20- day following the last day of the month In which the service is provided. If the required billing and statistical documentation have not been received by this date, this may be considered failure to comply with the contract. Failure to comply is valid justification for immediate termination of this contract and/or nonpayment of the billings or any portion of the billings that are not received within the specified time limit. C. If federal or state laws or other requirements are amended or judicially interpreted so that either party cannot reasonably fulfill this contract, or if the parties cannot agree to an amendment that would enable substantial continuation of the services, the parties shall be discharged from any further obligations under this contract. The respective accrued interests or obligaticns Incurred up to the date of termination, however, must be equitably settled. D. This contract may be terminated at any time by mutual consent. In addition, either party to this contract may consider it to be canceled by giving 30 days notice to the other party. This contract will be terminated at the end of the 30 day period. Nothing in this paragraph shall be construed to prohibit Immediate termination of the contract pursuant to paragraphs A. B, and C. IV. The Contractor further agrees to, and will require any subcontractors to agree to: A. Provide services in accordance with the Plan of Operation and other provisions of this contract and allow the Department and Its representatives to monitor and/or audit the same. B. Notify the Department immediately of any significant change affecting the Contractor and Contractor's identity, such as ownership or control, name change, governing board membership, vendor identification number, and personnel changes affecting the contracted services. Changes will be provided in writing to the Department within ten (10) working days. C. Refrain from entering into any subcontract for services without prior approval, or waiver of the right of prior approval, in writing by the Department of the qualifications of the subcontractor to perform and meet the standards of this contract and its attached Plan of Operation. All subcontracts entered into by the Contractor will be written and will be subject to the requirements of this contract. The Contractor agrees that it will be responsible to the Department for the performance of any subcontractor. D. Not transfer or assign this contract without the prior written consent of the Department. E. Comply with applicable federal regulations in 45 CFR, Parts 1355 and 1357, as amended, consisting of general requirements for Federal Financial Participation (FFP). F. Comply with Title VI of the Civil Rights Act of 1964 (Public Law 88-352), Section 504 of the Rehabilitation Act of 1973 (Public Law 93-112), The Americans with Disabilities Act of 1990 (Public Law 101-336), and all amendments to each, and all requirements imposed by the G F E E t BRAZOS COUNTY CONTRACT NO. 07-511-Z-00 • Form 2282/593/PRS Page 4 regulations issued pursuant to these acts. In addition, the Provider agrees to comply with Title 40, Chapter 73, of the Texas Administrative Code. These provide in part that no persons in the United States shall, on the grounds of race, color, national origin, sex, age, disability, political beliefs or religion be excluded from participation in, or denied, any aid, care, service or other benefits provided by federal and/or state funding, or otherwise be subjected to discrimination. G. Comply with Health and Safety Code Section 85.113 (relating to workplace and confidentiality guidelines regarding AIDS and HIV). H. Establish a method to ensure the confidentiality of records and other information relating to clients according to applicable federal and state law, rules and regulations. This provision does not limit the Department's right of access to client case records or other information relating to clients served under this contract. 1. Place prominent notices acknowledging the funding It receives from the Department In all of its literature that describes services covered by this contract. These notices will also appear in the Contractor's annual report, if any. J. Promptly report any suspected case of abuse or neglect to the appropriate Department protective services for children office as required by the Texas Family Code, Chapter 34. All reports must be made within 24 hours of the discovery of abuse or neglect. K. Comply with federal and state laws and regulations and comply with regulations, policies, and procedures as specified by the Department regarding programs or services under this contract. L. Comply with the requirements of the Immigration Reform and Control Act of 1986 regarding employment verification and retention of verification forms for any individuals hired on or after November 6, 1986, who will perform any labor or services under this contract. M. If specific qualifications are set forth In job descriptions required by the Department, to hire or promote only personnel with the required qualifications unless a waiver of a specific qualification is obtained in writing from the Department before the Individual Is hired or promoted. N. Verify and disclose, or cause its employees and volunteers to verify and disclose criminal history and any current criminal Indictment involving an offense against the person, an offense against the family, or an offense involving public Indecency under the Texas Penal Code as amended, or an offense under the Texas Controlled Substances Act, TEX.REV.CIV.STAT.ANN. Art. 4476-15 as amended. This verification and disclosure will be required of all who have direct contact with clients. 0. Comply with state and federal licensing and certification requirements, and with health and safety standards prescribed by federal and state law, and with regulations prescribed by the United States Department of Health and Human Services and the Texas Department of Protective and Regulatory Services. P. Participate fully in any evaluation study of this program authorized by the Department. • 0. Submit a self-evaluation report on contract or subcontract performance 90 days before the termination of the contract. Submit other reports In a timely manner as required according to the Plan of Operation and other Department program and/or fiscal guidelines. 7 'r v _ Lee 0 BRAZOS COUNTY Form 2282/593/PRa CONTRACT NO. 07.511-Z-00 Pays 5 R. Make available at reasonable times and for reasonable periods client records, books. and supporting documents pertaining to services provided for Inspecting, monitoring, auditing, or evaluating by Department personnel or their representatives. r z S. Grant to the Department the right to copyright, use, reproduce, and distribute any material written or produced by the Contractor that is the subject of this contract. T. Defend, or at Its option to settle, any claim, suit, or proceeding brought against the State of Texas or the Department on the issue of infringement of any copyright by any product, or any product part, supplied by the Contractor to the Department under this agreement. The Contractor will pay, subject to limitations specified in this paragraph, any final judgment entered against the State of Texas or the Department on this issue in any suit or proceeding defended by the Contractor. The Contractor will be relieved of this obligation if within 30 days after the Department receives notice, the Department fails to notify the Contractor in writing of any claim, suit, or proceeding, and at the Contractor's expense, give the Contractor all Information needed to settle and/or defend any claim, suit, or proceeding. The Contractor will report to the Department within 30 days and in reasonable written detail, each notice of claim of copyright infringement based on the performance of this contract of which the Contractor has knowledge. U. Use generally accepted accounting procedures as recognized by the American Institute of Certified Public Accountants; and follow Department fiscal management policies and procedures In maintaining financial records required to be kept under this contract. V. Maintain and keep financial and supporting documents, statistical records, and other records pertinent to the services for which a claim was submitted for a minimum of three years and 90 days after the termination of the contract period, or for three years after the and of the federal fiscal year in which services were provided if this contract has no specific termination date. If any litigation, claim, or audit involving these records begins before the three-year period expires, the Contractor will keep the records and documents for not less than three years and 90 days and until all litigation, claims, or audit findings are resolved. The case is considered resolved when a final urder is issued in litigation, or a written agreement is entered into between the Department and the Contractor. W. Keep records of nonexpendable property acquired under the contract for three years after final disposition of the property. Contract period means the beginning date through the ending data specified in the original contract; extensions are considered to be separate contract periods. f X. Cooperate fully with any fiscal and/or program audits of the contractor and its subcontractorls) which may be conducted by the Department or the United States Department of Health and Human Services, or other authorized representative of these agencies to the extent of services provided under the terms of this contract. Be responsible for any audit exception or other payment irregularity in the program covered by this contract, and all subcontracts, which is found after monitoring or auditing by the Texas Department of Human Services or the United States Department of Health and Human Services, and be responsible for the collection and I proper reimbursement of the Department of any amount paid in excess of the proper billing amount. • • 0 t s i 0 SRAZOS COUNTY Form 229216931PRS CONTRACT NO. 07-611-Z-00 Page 7 For the faithful performance of the terms of this contract, the parties affix their signatures and bind themselves effective the _jg day of September 1921 and continuing through the 31 st day of August 19994. TEXAS DEPARTMENT OF PROTECTIVE BRAZOS COUNTY AND REGULATORY SERVICES Karen Eelis Date Ric rd . Holmgr en Oka- Regional Director County Judge ef C S-r76- Reviewed by the Office of the General Counsel ! I r t .r f .a E I\r ~J J Contract No. 07-511-Z-00 UCN: 07-J-2051 Effective Date: 9-1-93 Plan of Operation, Page 1 PLAN OF OPERATION 1. Identifying Information: Name: Brazos County County Judge: Richard J. Nolmgreen Address: 300 East 26th Street, Suite 117 Bryan, Texas 77803 Service Area and Service Delivery Sites: Services will be provided primarily in Brazos County, but may also be provided in any of the following counties: Burleson, • Grimes, Leon, Madison, Milam, Robertson, and Washington. Services will be delivered in client's homes, Department offices or other locations as requested by Department staff. II. Statement of Need: The need exists for services to families where child maltreatment has been identified. Services are lacking in the areas of parent education, home management, parent/child conflict resolution and transportation. Assistance to families in their own homes in the above service areas may reduce the incidence of child maltreatment and decrease the frequency of movement of children into substitute care living arrangements. The Department purchases protective homemaker services to prevent removal of the child or to facilitate reunification of families by improving the family functioning. III. Budget: TOTAL MAXIMUM REIMBURSEMENT AMOUNT OF CONTRACT: $25,000.00 This is a cost reimbursement contract and provides for reimbursement of the contractor for program and administrative expenses necessary to make available to the Department the services of one full-time protective homemaker. • Budget amounts for contractor staff salary and fringe benefits is a maximum allowable amount. Monthly salary may vary, r• , • Salary $13,200.00 Fringe benefits 4,600.00 Travel 4,000.00 Supplies 300.00 Other costs: 10% administrative allowance 2,273.00 staff development 627.00 depending upon the qualifications and experience of the individual selected for the position. Budget line item allocations are as follows: E t r i t t' f E a ~ r t Y t i i i IV. Billing: Billing for services will be submitted monthly, reporting all reimbursable contract expenses of the previous month on Form 2014, and client billing information on Form 2016, including: a. client name b. client number c. number of hours of service provided each client The total reimbursement requested will be submitted using a State of Texas Purchase Voucher, Form 4116-X. The contractor will be responsible for maintaining adequate records to support the expenses submitted for reimbursement. The billing will be submitted to the assigned contract technician at the following address: Texas Department of Protective and Regulatory Services CPS, M. C. 016-1 P. O. Box 15995 Austin, Texas 78761 Bills must be submitted within 30 days of the last day of the month of service billed for. Contract No. 07-511-Z-00 UCN: 07-J-2051 Effective Date: 9-1-93 Plan of Operation, Page 2 V. Service Description: Protective homemaker services are supervision and care given to children and families in their own homes by trained and supervised home care specialists as part of the ongoing case i d • • Contract No. 07-511-Z-00 UCN: 07-J-2051 Effective Date: 9-1-93 Plan of Operation, Page 3 plan. Protective homemaker services focus on modeling or teaching home management and child care in the home and accessing resources as needed. 1. Modeling of home management nutrition/cooking personal hygiene budgeting housekeeping stress management home safety • time management 2. Modeling of child care child development behavior management parent/child relationship child care skills 3. Locating and using available resources Protective homemakers may provide additional appropriate protective homemaker services when requested by program staff. Services do not include medical or nursing care to adults in the home. The unit of service for protective homemaker services is an hour. VI. Eligible Clients All clients must be registered, active Child Protective services clients. Protective homemaker services may be provided to: 1. Families with children in their home, and 2. Families with children whose permanent plan is to return home. • Contractor staff is not authorized to provide services under this contract until provided with a completed Form 2054, Eligibility without Regard to Income, by Department staff. All Forms 2054 received by the contractor will be retained by t i . a". r. - . ~ _ ~~...+....u. wa...... .emu ~Lt..... .s.. ~ _...L~. .w ~k , r ~ t i i Contract No. 07-511-Z-00 UCN: 07-J-2051 Effective Date: 9-1-93 Plan of Operation, Page 4 the contractor for review by appropriate Department staff, including auditors. VIZ. Reports By the fifth working day of each month, the contractor staff will submit to the appropriate Department supervisor the following information: 1 't ~ I f r r t i t r f{ •M a. list of clients served during previous month b. number of hours of service each client received in the categories described on the reporting form c. contact sheet listing each face-to-face contact d. narrative monthly progress report for each client served during the previous month except those receiving primarily monitoring services. Each report must be signed by the home care specialist. A written service plan must be developed for each family within 30 days after the home care specialist's initial visit. A copy of this plan will be sent to the appropriate Department supervisor for review. VIII.Referrals and Procedures: The referral process, notification of missed visits and other procedural matters will be arranged between contractor staff and program staff. Initial home visits will be made by Department staff and the protective homemaker, unless the CPS supervisor authorizes other arrangements. All service planning will be coordinated with Department staff. IX. Staff Qualifications and Training: A copy of the job description and required qualifications for protective homemaker is attached as Exhibit I. Protective homemakers are to receive basic orientation training and a minimum of 40 hours per year in-service training. ~ Y 4 { • t Contract No. 07-511-Z-00 UCN: 07-J-2051 Effective Date: 9-1-93 Plan of operation, Page 5 j A protective homemaker will: 1 a. Be qualified in (1) Care of children, (2) Home management skills, (3) Performance of household duties, and , (4) Purchase and preparation of food. b. Respect and understand people of different races, cultures, and backgrounds. C. Be in good physical health. • X. Department Responsibilities: The Department will supervise the protective homemaker position to assure acceptable job performance. r Responsibilities of the supervising Department staff will include, but not be limited to, the following: a. Periodic review of service plans, client records, and monthly reports to assure provision of appropriate and timely services and maintenance of records in compliance , with the requirements of the contract, b. Regularly scheduled supervisory conferences, V . - C. Annual written evaluation of job performance, d. Annual verification of car insurance and driver's r ; license, e. Assurance that the home care specialist receives adequate orientation and a minimum of 40 hours of documented C training during the contract period. Training may be provided in a class, in a supervisory conference, or in a workshop type presentation during a unit meeting. If the protective homemaker fails to perform assigned job duties at an acceptable level, the Department staff supervising the position and Department contract management staff will coordinate with contractor administrative staff to develop corrective actions, up to and including dismissal, to ' correct performance problems. • XI. Evaluation: d An evaluation of purchased services will be conducted ' regularly through review of client files maintained by the t a Department and the contract agency. other information sources may be reviewed, including contractor staff and Department staff. • M M~ l i Contract No. 07-511-Z-00 UCN: 07-J-2051 Effective Date: 9-1-93 Plan of Operation, Page 6 XXX. Miscellaneous: Protective homemakers are required to carry adequate automobile liability insurance to meet legal requirements. Contractor will assume responsibility for initial verification that the protective homemaker is insured and that the protective homemaker is licensed to operate a motor vehicle in Texas. Subsequently, Department supervising staff must t include verification as part of the annual job performance evaluation process. ti c 4 1 i i F i f f t r • - ~ r Contract No. 07-511-Z-00 Exhibit I Effective date: 9-1-93 u PROTECTIVE HOMEMAKER GENERAL DESCRIPTION The protective homemaker, under the direction of a TDPRS Child Protective Service supervisor and in cooperation with a TDPRS caseworker, provides in-home services to families where abuse or neglect of children has occurred. The protective homemaker is a mature person with skills in homemaking, knowledge of child development, and knowledge of the dynamics of child abuse and neglect. The home care specialist assists in: preventing further abuse and neglect; improving family functioning; preventing removal of a child from his own home; or facilitating the return of a child previouply removed. WORK PERFORMED Teach parent how to prepare nutritious meals. Teach basic skills, e.g., how to take temperature, recognize illness. Teach feeding techniques for children. Explain use of community resources. Demonstrate constructive ways of discipline. Serve as role model for parent. Teach basic child care information. MINIMUM QUALIFICATIONS Education and Experience: High school diploma plus one year of college Two years of experience providing services to families and children in the area of child abuse/neglect may be substituted for one year of college. i • T.axm Department of Human Resources 1 • t CONTRACTOR ACCOUNTING OUESTIONAIRE Form 2037 August 1979 Contractor Subcontractor (if applicable) BRAZOS COUNTY N/A Service Name Brazos Count CERTIFICATION OF COMPLIANCE 1 hereby certify, to the best of my knowledge, that this agency maintains its accounting system in accordance with generally accepted accounting principles as specified in The Technical Requirements for Accounting Systems and Procedures with respect to the areas of accounting system, back accounts, fixed assets, program income, petty cash and postage, cash receipts, purchases, cash disbursements and payroll. Any variance from these procedures is specified and the reason for it explained in the narrative attachment, "Variance from Generally Accepted Accounting Procedures."• ITatle 9117/93 County Judge Si Lure-Autho ed Signatory Date or Designated Fiscal Officer • Any variance from generally accepted accounting procedures must be specified and explained in narrative attachment to this form ANSWER ALL QUESTIONS ACCURATELY AND COMPLETELY, IF YOU NEED MORE SPACE ATTACH ADDITIONAL SHEETS. 1. Is your accounting system and financial operations audited at regular intervals by an independent auditor, either a Certified Public Accountant with a current Te)(as certificate, a Public Accountant licensed by the State, or by the Office of the State Auditor? . . . . . . . . . . . . . . . . . . . . . . . . . . © Yes ❑ No If yes, how often? . . T Annually ❑ Every Two Years ❑ Other (specify): 2. If the answer to item 1 is "Yes," and the last audit was performed within the past 24 months, will you furnish this agency with a copy of the audit report? . . . . . . . . . . . . . . . . . . . . . . . . . . ® Yes ❑ No 9 Give tho fnllnwinn infnrmatinn ANI V if unu antwararf "Nn" to ;tam 1 nr itam 7 ahnua- CURRENT FINANCIAL POSITION as of (date): . . . . . I A. Current Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B. Fixed, Long-term, and Deferred Assets . . . . . . . C. Total Assets . . . . . . D. Current Liabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . E. Long-term and Deferred Liabilities . . . . . . . . . . . . . . . . . F. Total Liabilities . . . . . . G. Net Assets (C. minus F,) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . H. Net Current Assets IA. minus D.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (continued) qr+ l • ti • . . . w w Foam 2031 Page ::7 , 4. Are there any contingencies that could affect your organization's financial position during the life 3 of the contract (for example; outstanding audit exceptions, purchase of real property, etc.)? . . . . . . . . . . . . . . ❑ Yes No If yes, expla n. I ? l i 5. Are all consumers to be served by your agency to be included in a Purchase of Service contract? . . . . . . . . . . . Yes ❑ No If no, indicate the estimated number of persons participating in agency programs, including the contracted program, and the source of funds (such as DHR contract, client payments, scholarships, Tale XIX, etc.): PROGRAM NUMBER OF CLIENTS SOURCE OF FUNDS I . 6. Your accounting system must provide for separation of income and expenses applicable to the program of which the contract is all or a part. How does your system provide for this? The computer system accounts for each grant source by separate fund, department and line item numbers. A special fund in the designated county depository is maintained. 7. Accounting System: A. Type of accounting system . . . . . . . . . . . . cash system ❑ accrual system 0 modified accrual system S. What job positions are included in the fidelity bond? . % 4 :i C. Who is responsible for the preparation of the annual report? . . . . . . . Name: Sharon Fairchild K T;tle; Coun Auditor ` a I ' • Form 2037 Page 3 G. Petty Cash Pnd Postage: A. What job position has custody of petty cash? . no petty cash 8. W)-at (different) job position authorizes the ,xpenditure of petty cash? . . . . . . . . . . . . . . . . . . . I a N/A C. What is the amount of the petty cash fund? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S -0- D. How often is the petty cash fund replenished? . . . N/A E. What job position is responsible for custody of postage stamps or postage meter? . . . . . . . . . . f. Are postage expenditures reviewed periodically for reasonableness? . . . . . . . . . . . . . . . . . . . . ❑ Yes ❑ No 9. Cash Receipts: A. What job position is responsible for custody of cash receipts? . Brazos County Treasurer 10. Bank Accounts: A. What job position is responsible for reconciliation of bank statements?. Brazos County Treasurer B. Who reviews bank reconciliations (title)? Assistant County Auditor C. What is your policy for follow-up on outstanding checks? Attempt to make contact by letters and if no response within a reasonable time, the checks are voided and the money goes back to the State unclaimed Fun Us 11. Cash Disbursements: A. Are invoices checked against purchase orders or requisitions, and receiving reports? . . . . . . . . . . . . . . . Yes ❑ No If no, how are invoices verified? N/A B. Are invoices checked for proper extension, pricing and quantity received? . . . . . . . . . . . . . . . . . . . Yes ❑ No If no, how are invoices verified? N/A C. What action is taken on incorrect invoices? Contact the vendor, correct invoice for immediate payment whi possible or if necessary get new invoice. D. Are invoices processed to take advantage of purchase discounts? . . . . . . . . . . . . . . . . . . . . . . . . . . ® Yes ❑ No E. Who prepares checks (title)? . . . . . . . . . . . . . . . . . . . . . . Brazos County Treasurer Brazos County Treasurer F. Who signs checks (title)? . Assistant County Auditor County Clerk G. Are statements checked against invoices? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ Yes ❑ No Q I ;4 i • F,;• m 20 Pag • 12. Program Income: A. Does your program policy permit acceptance of donations from Title XX eligible clients? . . . . . . . . . . . . . LJYes If yes, how will you document that donations received from eligible clients are unsolicited and in no way affect the provis.in of serve N/A ti B. What is your procedure for the collection of fees from eligible clients, when such fees are allowable under the Comprehensive Annua Services Program Plan? N/A • d 13. Payroll: A. Are payroll records secured to ensure confidentiality? . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ Yes ❑ l 1. If yes, howl Computer program password B. Do personnel policies specify the amount of leave (vacation time) employees miy earn and describe any limitations on use of leave? . . . . . . . . . . . . . . . . 0 Yes ❑ 14. Fixed Assets: A. What lob position is responsible for custody of assets? . . . . . . . . . . • • Purchasing Agent B. Explain the method or methods of depreciation used by your organization, and the type or types of assets subject to each (for example, "Straight Line" method used for furniture and equipment costing at least $100 per unit with a useful life of more th one year) : No description 15. Purchases: A. Are requisitions and/or purchase orders used? . . . . . . . . . . . © Yes ❑ If no, how is purchase authorization documented? N/A B. Are estimates sought or bids let for major purchases? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Yes ❑ C. Are purchases made in accordance with approved budgets? . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ Yes ❑ D. Are purchase orders coded to indicate the account to be charged? . . . . . . . . . . . . . . . . . . . . . . . 0 Yes ❑ .E P4, S~pnature Date ,r _ -`-•--.ter... •-----......,_.l._..__-...~__-..~_...__~,-...,_._-~ ...---..➢Ia • 1 I Texas Department of H,mran Services CERTIFICATION Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion for Covered Contracts i 1 . . _ 4 Form 2046 October 1990 Federal Executive Order 12549 requires the Texas Department of Human Services (DHS) to screen each covered potential contractor to determine whether each has a right to obtain a contract in accordance with federal regulations on debarment, suspension, ineligibility, and voluntary exclusion. Each covered contractor must also screen each of its covered subcontractors. In this certification 'contractor' refers to both contractor and subcontractor: 'contract' refers to both contract and subcontract. By signing and submitting this certification the potential contractor accepts the following terms: 1. The certification herein below is a material representation of fact upon which reliance was placed when this contract was entered into. If it is later determined that the potential contractor knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the Department of Health and Human Services, United States Department of Agriculture or other federal department or agency, or the Texas Department of Human Services may pursue available remedies, including suspension and/or debarment. 2. The potential contractor shall provide immediate written notice to the person to which this certification is submitted if at any time the potential contractor learns that the certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 3. The words 'covered contract', "debarred". 'suspended', 'ineligible', 'participant', " erson', 'principal', and voluntarily excluded as used in this certification have meanings based upon materials in the Definitions and Coverage sections of federal rules implementing Executive Order 122549. Usage is as defined in the attachment. 4. The potential contractor agrees by submitting this certification that, should the proposed covered contract be entered into, it shall not knowingly enter into any subcontract with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the Department of Health and Human Services, United States Department of Agriculture or other federal department or agency, and/or the Texas Department of Human Services, as applicable. Do you•have or do you anticipate having subcontractors under this proposed 'contract? , . ❑ Yes ❑ Ho . S. The potential contractor further agrees by submitting this certification that it will include this certification titled 'Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion for Covered Contracts' without modification, in all covered subcontracts and in solicitations for all covered subcontracts. 6. A contractor may rely upon a certification of a potential subcontractor that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered contract, unless it knows that the certification is erroneous. A contractor must, at a minimum, obtain certifications from its covered subcontractors upon each subcontract's initiation and upon each renewal. 7. Nothing contained in all the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this certification document. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for contracts authorized under paragraph 4 of these terms, if a contractor in a covered contract knowing] enters into a covered subcontract with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, Department of Health and Human Services, United States Department of Agriculture, or other federal department or agencyy, as applicable, and/or the Texas Department of Human Services may pursue available remedies, including suspension and/or debarment. CERTIFICATION Regarding Debarment. Suspension. Ineligibility and Voluntary Exclusion for Covered Contracts Indicate in the appropriate box which statement applies to the covered potential contractor: ❑ The potential contractor certifies, by submission of this certification, that neither it nor its principals 1s presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this contract by any federal department or agency or by the State of Texas. ❑ The potential contractor is unable to certify to one or more of the terms in this certification. In this instance, the potential contractor must attach an explanation for each of the above terms to which he is unable to make certification. Attach the explanation(s) to this certification. Name of Potential Contractor (Vendor ID No. or SSN jDHS Contract No. (if /C~ 9/ , _ ✓ /7,/y3 17460004330027 applicable) 07-511-Z-00 Printed/Typed Name and Title of Authorized Representative - Richard J. Holmgreen. County Judge r gnature o uthor ze Representative Date t 1 f s • • A l AGREEMENT THIS AGREEMENT is entered into this 21st day of July, 1993 A.D., by and between BRAZOS COUNTY, Texas (County) and the Brazos County Emergency Communications District 9-1-1 (District) pursuant to the authority of the Texas Interlocal government Cooperation Act, Article 4413(32c), V.T.C.S. •WHEREAS, pursuant to Aritcle 1432 (e), V.T.C.S. , the District has been formed and is a political subdivision of the State of Texas; and, WHEREAS, Brazos County is also a political subdivision of the State of Texas authorized to enter into interlocal cooperative governmental agreements; and, { i WHEREAS, the Brazos County Commissioners in public meeting find that it is mutually beneficial for the County and the District to enter into an agreement for the District to perform for the County, Emergency Communications Services Dispatching; 17~ NOW THEREFORE; IN CONSIDERATION of the mutual promises to each other made hereinafter, the undersigned parties agree as follows: Effective October 1, 1993, the District is hereby appointed the emergency communications dispatching authority for Brazos County for the period October 1, 1993, through and including Sepiember 30, 1994. The District, shall be responsible for providing a functioning computer aided dispatch system to the County. The County agrees to pay and the District agrees to accept as compensation for the services provided a flat fee of one hundred fourteen thousand four hundred forty nine !$114.449) and NO/100 DOLLARS. The County shall pay the full amount due within -1- fir vl v r " ~~•.L---.. a ' f PI { , •a I I 4 ten days of invoice from the District. All payments shall be subject to the Texas Prompt Payment Act. Should there arise any dispute, disputed amounts shall be deposited in a mutually agreed upon escrow account until a resolution. District employees shall not be considered as County employees. The County and the District understand and agree to be subject to all the laws, ordinances and regulations which govern and affect Emergency Communications Dispatching and National Crime Information Computer network telecommunications as promulgated by the State of Texas or the United States Government or any of its appropriate Agencies, such as the Texas Department of Public Safety or the Federal Bureau of Investigation. This agreement is made in accordance with the Texas Emergency Telephone Number Act, Section 772.301 et seq., Texas Health and Safety Code. Each of the parties to this agreement agrees to hold the other harmless for any and all claims of whatsoever nature or kind which may arise as a result of that parties' fulfillment of this agreement. Each party hereby empowers and authorizes its Chief Administrative Officer to be signatory agents for any required documentation to implement the intent of this Agreement. This agreement contains all of the commitments and covenants of the parties and any oral or written promises not contained herein shall have no force or effect to alter any term or condition of this agreement. This agreement may only be modified or amended in writing by the mutual consent of the parties with said modification being attached to and incorporated into this agreement by this reference for all purposes. -2- MIS 401 imp" to ~J • 0 • ~1 a r M U Employer's Application for Membership in AMERICAN EMPLOYERS COUNCIL ti N J The undersigned employer, or sponsoring associate organization, hereby applies for membership and privileges of such membership in American Employers Council, Inc. a O a ' F • PLEASE CHECK APPLICABLE sox a o W t Qi t This firm is a ❑ Corporation; ❑ Partnership; ❑ Sole Proprietorship Z f~ J/ C~r,A~s,s C>,w~~Y t mels~`~cs C,~yn'!~( W NAME OF FIRM NATURE OF BUSINESS 2 41Z 300 C aV" Sy14c. 313' b-j" T'Y -1-1 80G C ADDRESS STREET CITY /STATE 21P CO E so X c. r.rt.~....L_ I.) 1 v o GATE AU ORIZEO SIG"TURE TItLE N Form A•520a b Employer's Application to Participate in the AMERICAN EMPLOYERS COUNCIL TRUST FUND i i t • f r• I 1 'j Yi a Y i L j 7 r• The undersigned employer hereby adopm and enrolls in the group insurance plan of the American Employers Council That Fred. American Family Life Assurance Company of Columbus (AFLAC), the insurer, hereby agrees to hold the participating employer harmless from any and all claims arising against arch employer as a result of any disapeemernt between the employer's employees and sad insurance company with respect to such insurance coverage. It b understood that no coverage Is in force until notice of approval in writing has been furnished by the insurer and premium has been received by the insurer. The applicant acknowledges and agrees that the trustees shall have the sole right to determine acceptable levels of participation for this firm and may take renewal actions accordingly The applicant further acknowledges and agrees that no one other than trustees or a person designated in writing by the Trustees may accept this application on behalf of American Employers Council Trust Fund. The applicant further agrees to division of the American Employers Council Trust Fund and in members. In the discretion of the Trustees, into homogeneous mdustry or area trusts. `s,-L;, s co,Aril--f i M?LPj%c4 4 nirmc ~r cmrLU~CIa ' U AUTHORIZEJYSIGNATURE TITLI( 3 00 E a(~~ ,S't- S I +c, 313 ' l4 ~ry X ~l$ 03 STREET ADDRESS CITY STATE ZIP COwYl~( NATURE OF BUSINESS DATE PLEASE CHECK THE FOLLOWING CLASSIFICATION OF YOUR.FIRM: AINService B ❑Construction C ❑ Retail D ❑ Wholesale E ❑ Manufacturer F ❑ Transportation G ❑ Commerce H ❑ Farming TOTAL NUMBER OF PERSONS EMPLOYED BY FIRM -~;As AMERICAN EMPLOYERS COUNCIL TRUST FUND 609 Second Street Post Office Box 759 Newportt..~Arkansas 72112 LJ44-.1 • , - R-r ,fig : ; - - 6 EMPLOYER AUTHORIZATION TO INCLUDE DISABILITY * INSURANCE IN AN EXISTING ACCOUNT RMATION n Employer Type of Business ~_y <3 Number of 0A DAB ti .r r Account Number 6 Industrial Classification Code y , Number INFORMATION CONCERNING TAX STATUS OF DISABILITY'1t1'SbRA $ENEFIT PAYIGWTVW `7 J V IMPORTANT NOTE: Benefits from disability policies paid for by Employers or purchased by Employees with pre-tax contributions under a §125 cafeteria plan are fully taxable when paid. In addition, during the first six (6) months following the last calendar month in which the Employee worked, FICA and FUTA taxes must be withheld and paid. Employee pre- tax contributions are treated the same as Employer contributions for tax purposes. Under these circumstances certain withholdings and reporting obligations are imposed by the Internal Revenue Service on both the Employer and AFLAC, the insurer AFLAC will notify the Employer of the amount of disability benefits paid on which the Employee's portion of FICA taxes are withheld (if the above tax rules are applicable): and deposit those taxes with the government as required by the Internal Revenue Code. The Employer will be required to submit the Employer's portion of applicable FICA and FUTA taxes and report the benefit payments on its form 941 and the Employee's form W-2. Please check if the above statements concerning taxes do not apply because no part of the cost of accident disability insurance is paid either (1) by the Employer, or (2) by the Employees (or some of them) on a pre-tax basis. (These reporting and withholding obligations do not apply to disability benefits when the policies are funded with Employee after tax contributions.) PROVIDE THE FOLLOWING ADDITIONAL INFORMATION ONLY IF THE ABOVE BOX IS NO CHECKED: O Some Employees pay 100% (percent) of the cost of disability insurance premiums through pre-tax salary reduction in a §125 cafeteria plan. • Employer pays all of the cost of disability insurance premiums for its eligible Employees. O Employer pays some of the cost of disability insurance premiums for its eligible Employees. Percent paid by Employer. Include any amount paid pre-tax by Employees. CHECK ONE BOX ABOVE ONLY. O Check this box if you area government Employer exempt from FICA or exempt from a portion of FICA If Employer pays only the Medicare portion of FICA, indicate the rcentage,Erpployer pays: r" % j If you havs questions you should review IRS Publication 952: Circula~E, Employer's Tax Guide and IRS Notice 91- 26 and/or consult with your tax advisor. • EMPLOYER'S AUTHORIZATION By: 7. IMPORTANT NOTICE: Disability caused by or Si ature of Autho d Ing Officer Date under certain circumstances will not be covered. Q r G J Please refer to each policy to determine specific c✓r- c AJ as u coverages, exclusions and limitations. Print Name And Title of Officer Authoriz ng on Behalf of Employer Form M-0486 WHITE: Worldwide Headquarters YELLOW: Associate PINK: Employer M0486.2 . .•ctxxxxx• ` ~p 1 J li i . ii. 1.. Y . h ~ BR.AZOS COUNTY BRYAN. TEXAS ORDER INCREASING THE VEHICLE LICENSE FEE FOR ROAD AND BRIDGE WHEREAS, The Texas Registration Law, Article 6675a-9a provides counties the option of imposing a county road and bridge fee in an amount not to exceed $10.00 for each vehicle registered in the county; and WHEREAS, the Commissioners Court has previously opted to impose a county road and bridge fee in the amount of $5.00 for each vehicle register in Brazos County, and WHEREAS, the Commissioners Court is desirous of increasing the county road and bridge fee to $10,00 for each vehicle registered in Brazos County; NOW, THEREFORE, be it resolved by the Commissioners Court of Brazos County, Texas, that: 1. The $5.00 road and bridge fee previously imposed by the Commissioners Court be increased to $10.00 for each vehicle registered in Brazos County. 2. That this order, after being adopted, be filed with the Texas Department of Transportation, Department of Motor Vehicle Titles and Registration, Austin, Texas for implementation. PASSED AND ADOPTED this 23rd day of August, 1993. Commissioners Court of Brazos County, Tea as By: le, tl R.J o 16g-reen 101- County Judge ATTEST: AK g iLl ll/)Y)L Mary Ajfh Ward County Clerk } i r { } t r ry f NOTICE OF PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 FROM: RE: Type Installation - Road, Precinct, avv-k S L~►~.~~ec~ Crossing &-,Parallel Install. ~C50 R l_~ Road: 67Yv t'ot\d hoo~c 14 ~ !o T ~Q 6o Precinct No.: Formal notice Is hereby given that (Applicant) K-1w uQk Stop proposes to place a (type) Sa (F r,~la{'z 1k h ri re, pipeline within the right-of-way (road) Voj,d ar( In Brazos County, Texas as follows: The location or description of the proposed Installation Is more fully shown by copies of the drawings attached to this notice. 1. The County Engineer must be notified prior to the beginning of construction In order that they might be on hand to designate the actual location of the Installation. 2. That all damage to the roadways and right-of-ways will be repaired to their original condition to the satisfaction of the County Engineer. 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or towering, or other alteration of the roadway or right-of-way. 4. That Brazos County Is in no way responsible for any damage that might occur to any existing utility lines In the right-of-way. 5. That the line will be constructed and maintained on the County right-of-way In accordance with governing laws. 6. - That the line or lines will be constructed no less than forty-eight Inches (48") lower than the • lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2') below the center of the roadway. 7. That all roads shall be bored and cased for such distance, from toe of slope to toe of slope and In no case shall an open pit be allowed within four feet of the shoulder of the road. 8. That all sites will be barricaded during the construction period. 9. That the normal charge Is $500.00 per crossing and/or $40.00 per rod when paralleling the roadway established by the Commissioners' Court on January 28, 1985. 10. Ditch line shall be compacted to 90% standard density ASTM-Test method No. D-698; test shall be conducted by an Independent Geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. it. Construction shall be in strict conformance to the latest Texas Manual on Uniform Traffic Control Devices for Streets and Hlahway,9, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. Construction of this line will begin on or after (date) 8 - __~4 - ?3 APPROVED BY COMMISSIONERS COURT ON: Date • R. Holmgreen Brazos County Judge APPLICANT: ILI. Name/Title Company Representative lr S-) -6 ?3 - os50 Telephone No. THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL t t BRAZOS COUNTY. TEXAS S 60'30 37V THOMAS CARUThERS A-9 S 4S•4S .2•V 39050 t A 4 k I t f t t f' 6 e 4 ISR I ~O rr S 81921 S?•V ~ r Pon- I R • o £DVAIW ` 8 ~ i s S N•03 02•V r< os $ a Rood 6-or 226 00 ~ STb 17 J3 r~ v. ~s r Jr S 21 03 02 V a v Q i C! LADEVIG v"~w ! 9 ! i O ! J R^ N- vv. J Q l~.t^ ~ J . Q 9 v tw S L 9 , f O ib p L O Yo C~(,~.p J ATKINS ' N 40.37'4Yt 33 27• O s' CHE NALL7 P,y O s HARVEY SWD LIMITED - HARVEY SALT WATER DISPOSAL, INC.. GENERAL PARTNER 1509 Oldham Lane ABILENE, TEXAS 79602 915-698-0550 William (Kemp) Kemper Mobile 915-668-8880 Res 915.675.6226 Fax 915.675-6227 PROPOSED INSTALLATIM NOTES: IN BIRD POND ROAD CONTENTS OF PIPELINE. SALT WATER MINIMUM 48" COVERAGE AT DIDCH LINE DITCH LINE TO BE COMPACTED TO 90% STANDARD DENSITY MAXIMUM OPERATING PRESSURE: 80 PSI PIPELINE SPECIFICATION. 4" SDR-13.5 POLYETHYLENE F k 4 r a I A_ 141 s • e ' rA h{i HARVEY SWD LIMITED _ HARVEY MT WATER OISPO SAL. INC., OENEAAL PARTNER 1509 Oldham Lane Abllene, Texan 79602 916888.0550 o i r'a x- o s Go u nlwy Xas 1 " Thorhas Carc,~'F{~ers l • • 1 1 t cTev- ry C-0. rte r 0.00 101, Lad ew*3 n~- oQ,v word ,eltcy v. r Alan 11 s~►r~: I"• '6~0' f" sa ar Q cc u 1 ,i Ali. r i aCln1 Row-br,$ prev-.kt Looking Nor ec►S Scalt: ~or;L. t A gyp' f s - _ ~ _ _ _ ~ ~ _ . _ . ~.r~_......~ .,r...., ~ tai ............~~._'.__.w..a.... sfi