Loading...
HomeMy WebLinkAbout2025/10/21 Workshop Session 9:00 AM FILED FOR RECORDC DATE 10 iq/p2Oo�-J PTEOp 129 Qs� Tc� AT 1 L'I a O'CLOCK t Q, M KAREN MCQUEEN *,' tr *; B AZO COUTY CLERK •• goixe �e tfi 4 B 4,rY OF 4- 41,•'. BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA WORKSHOP SESSION BRAZOS COUNTY COMMISSIONERS COURT BRAZOS COUNTY COMMISSIONERS WILL MEET IN A WORKSHOP SESSION AS FOLLOWS: MEETING DATE: October 21, 2025 MEETING TIME: 9:00 AM MEETING PLACE: Commissioners Courtroom of the Brazos County Administration Building, 200 S. Texas Avenue, Suite 106, Bryan, TX 77803 1. Call to Order 2. Presentation and discussion of Compensation and Benefits Study by Segal, Consultant for Brazos County. 3. Adjourn The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106,Bryan,TX 77803 is wheelchair accessible.Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements,please call(979)361-4102. ]y� 'ter ''k ..�'a,. mow, _ .} '. _ i1 9.Cn 1tr rr 1 x ' d,u'# "*.s�i{ 4 21�9*: ..' tiJI i y r• $ F z4e k ale a�A - e 1° e ; ''{ .i n t _�z, .n k fY 7 fs 'rF I ?I �,y, S. s -,;°i 1 y .. 4 5{ '. X.,' x'''4..j.',i f n,'Yr ' �� r P g w ✓ k ',-IDS, n •- *"'"+" -^t'S x:.z' Z' t�,.i�, Silt.;' �C r r; 3�, r ,x3(<'#,, - . Ca •!4w'"{r¢r �'_' b ▪.p « 3 b < ;y7�-V. .. fv! .,,, .� „y.. i„ * .1 ' 49'' fin"'` � ., ,, } :�� ., I • .�, ,�.'. r't, • s< � ijvFFyf X _ n} r '' +l a d • l `'-A��[[4�4t` , + 'r% .51V i' - T f '� •<' .F� ri y�r',W ^ 1 w'r ''`a k _„ -hi,.., ef¢s� i' 1�� • N w - .` y. rl,c..`. ",r @r "q''t1'.' 'fib r �i`tdrY 3r °`� -444 xilr,! r,r J} . Q, >r'� K1 ' v+:r'9 « k y"+ 9 f .� y q a . µ Z▪ F• k k -. tp s. i# v - r 1,1' ',- , _ : =Y ors y w 4e . Y. p '6=g ' w 4 sn '. ,..,dew• 2 4 Y� ,fir F�"3-v^ fi• tt bt k'¢ .i-'c tv,�.,11t� - , `pf.",F- !I:.'i a�. �w i rC y.f8'`' YT y� ,y� a-t,}•, ;-, r< s y �-,r.-"1i�a a• Y .. ..,,, 9 „aCK't� d' a' � L • ' ' ,,, . .! ?.'� ,, v �;" rt-.,t �; 'i�,,-, f5,x e.. . 3' -izs, . a ' ' 3P'-'S'�- r 'f'ra y, _ + , i YV� Y,- 3v � "k �• '^ are <3 , " / v' �� .! 4 S• G °f. ,4 �i r - e= '��f F n ' �'r` ,trf • f ,"`:,'�14� f4i i�1 y,',,' 'v s a ti;k r .f'yi ky-,\V: ..t • Y" 'ewe, a �"�..'r t; d'• r{ r 3 7"t `�.°" • k 1. t xY .,,-. 4-'4.,rc s. " yY, ;, r Y .,;;;,4 ), ,a� ` " '` w r r. .,y ',� y! .', --.�� _;b-.k'�`4ri -4m� y,' �, +aP' Rss�' x x , � ,'e-}m ' � , t � ,� ',I ; 'n � �L t 'x ''`*�� -} .,,#.,•.+.,- ` •r ,.nT -' . ''a, �i fA .;. ', '< •3 1..r du� ,i-t6'.^'4 tii . .Z �` <+ k Y7-z.7 +' ,tl`f. _ i r�� '.•'`w..t.z x,1; i `t v r. 'S. , `_�+r. a r Fa,i--, +F:: , � ;, E � s a `1.y ua�, y",Ja�t1 �c .�� �-' �`�'� '�k ,. _ ,� � � ,� at h� �`- .-�"-t a-'y 4ri �' � k" "�+ ,an� t A�F t c +y rY , .,'` x f,� v " : . l� t,. Y i' 1 �ry, i,,." 'T .k - ::''' t 'rf F', 1).• 5 ",� ,� '• �� •' 'i,�y, .y 4 ate. 'y 1. e "A."�, ° , t '` - .." iz -•- •• ' t, ": ..r• i '' .„ .c'•,,>s t��4 ;: k : � girl"• -1 4.��',^' w' 1 a t '.'+Y 3iwq: • fY -,.' ,fir i'4k1 g .y'r � a •..rram� • 3 � '�, �_ � '3` '1 # r <� "-. 'f sy z r; '' _y .- = -�„m 'i.,,. s ' ....4r- `c. ter ,>- .t,r. z r3 ti, '' ,: ^� it �'S. i j�-: t ,,.6 ,r' 5�+• _�" g 3 T 3 at �. .,:.-14,� :.',-- �•a+ ' .Pi A ;+ *+ ^s ' - *- msw 'F'z. "¢ • t? ' F t. t'M.f,�v .y r a. ,� r,�. p H. •5 = ,�- .F .f, ,� • i1, i` �Kfr- ' }rxalr C,�l., } .e / NF. k ''�tr 4 r _ k. "'� xt °' '``�'� : +s . 'R c - , • _�-�'irs^ r § 4 f`. -t i 3- -', s '. ��,y,]�.+' . '�_ x v�; ^ ,y -. a ' .yam* .e ,r 'p 1.-1 . ire., ,y ,q 'rrr ' r _2 .", .'i:9n Li rj ,:. 1r`y l'y .* k.b 4? iT,,3 .Tlq* •O r' 3 p A y T. ? -3 ilA T 1 1 S P ry ', G'�:�fi --K. . . '', - r ti�{ 1 .' .,� 2y "� .r '< .4,' A -�� r1�r' 'r r � yt` t` ` ' •.' Y ,r0..h ,7Y `, xy4Z., �C• : '*r rra _ 4 f¢ •.,,,,, fit 'F; a _ X yrrM _ •-, .�'1 � r.. ''�:�1? t-- r. • 44 ,.Pk.= .'_ �r a'- 'L AO..-,,0 r A • ,', _--� .,A K v-,,+i`r' �r ,, t ;.,e` r, 3. . } • •;- ii s ",�I- "*'`+03,,,,n,A.. r.', .. l t h +Y" �.. " Y. 3 �` ' < - -f,df .,r'•.�,r + s' ', -',r $-- 4 r a4' '� A. fiT'u -� .� S....4' „ , ' I cY''.a r `t ",• Mt Pv+-S' ' �' , "t _ { ; ' t T k sk.f:,.. A t . kfe.� ,y y1 ;4y ,.t a .c..f>x ' a rk , .i ▪ • L $�,,v ',R • .4. t ztr 1, y ,'•,Fk "t G L a r~ ' I�$' k N eeF- twti, �v r. ee • >�" 'ti d .� -7� - �▪ ,M' ▪ zt t a' rp �T ▪ + ,• '�� - r�,� 'IR{A-d 'y� .,s 4 _ i. . r� f ?4 ''r!•},� `, "'r? •h S • z "�.+L''_" Ir'+ w # � A. , -e-ha"+` p',�t;. E- ,: I., '•W �r.� ta. '' ,s <ro "k 7s S .;7 t .44.1..., �`� .. *'' ;• t"• •' ,t �' � yS r t .fPc `�'T"';5^'� s:, r • -''� Y 4 , 1• a'�" s k �„ "' g ',p -s s /� a. - �1n 1_:: d x �� 5 < - .R-•p('` q*" a {'•y+ t�}a.$ FYI `il n `I s.-# : '1-;r a 'f '�' *'.f 1' 'F'€ K >> t-tk- f r � s a S . �, irA r�' ,,: "•�, tl• - �c„'. it, r:i'i x sf 4 t'P s a?'x, rt• �,r �a. rK. �r d1-' az MI .r 6; I =yr °ib-', U+ gFk �p 5y . uF • ' 4+� €� : °a sal' 4 ." ,r „£ xi l� ' 4 - •F1 ' Y as `. " 1 y{Y y '4 }.ey��,: •f� .3e F 'rr f -£ t .�rL f t1ir' �''� t ' 'tiE }�,r� ' ,# C�'f ! 41.N- X • 'M'- "�" f $� ,ry" k x zY 4 �, S. • • t g, - r< .,. ill `n 1 t�� t' .-:. '� t �g t err l„ .i S > j 1 r R IT�E lex H -,<= k.�vfM � ' "..:... lei., r • • at, r w'� t, * ', m 4�s�-5.,.zr,�i"' ',,•: M I' 'i- 'K -. Y'p' 3 - w+' 'Ilks• F iG-- V. � ��gq ` Y s i ' $: .d' ?:. w a --... F ,.,ram r.;' • -� � tari.s R f P•F 4,. -•i i x' ati . kt;,r . .@ :. tea,.• fi t t rt '} � ,'' �- r. 3d'i 'i^ '" - "' ,,,.'-;'.'''',-,, ,I. f r $ , , g • r, ti! f x ' 4 1' = ., ,.' .4 i r _ . A 'l". A ., ..,.:t,,- , '9°r �, � �t,,--�,�, •x `Y'}' kx- as°�. ,f }t.,,� � e �� -� fi ��"s b '�� is i 3 '3 • i . , c 1 ;,per' x r< a -a ":, h a2n ' ��� �Yl• er � a �� 4 � ��.S �3§:�� � }� �� �� �. i�t,>�r fA'a �`: r 3t ��� �,.��< ,'y"�` •F ��F - ., • ..t xY S �Ytp, 1,'" + 5- 't _,.a „rr- g� r -. - t 4^t-e a .p ,! "_t-+" '1 st .m $ q, !'' -, t 4�, . '+a- ' 7 h"r[ < - ,GT Y{',, Y �F ro r �r t lr - r'� a } , 7# +�,"' F ��' y,�'.t �„ . 4-r ak r y. A r ' •i " x• & ?x # 5 c F�.b sv•: ks..,- ..,9un v a�r•ift=s..,:,56r t H +I�d i 'y 'r U' bb" OF The foregoing minutes of the Workshop held October 21, 2025, have been examined and are approved in open Court this the 18th day of November 2025, in Bryan, Brazos County, Texas. Ad iNcio&r.ft- j/ Kyle K. 42110 Bentley Nettles Acting • my Judge Commissioner, Precinct 1 Chuck Konderla Fred Brown Commissioner, Precinct 2 Commissioner, Precinct 3 f , Wanda J. Watt Commission- , recinct 4 Attest: Karen McQueen County Clerk NT E O j•. • ?«"• r� o. MINUTES OCTOBER 21, 2025 BRAZOS COUNTY COMMISSIONERS COURT WORKSHOP SESSION 1. Call to Order A workshop Session of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, October 21 , 2025 with the following members of the Court present: Kyle Kacal, Acting County Judge, Presiding; Bentley Nettles, Commissioner of Precinct 1, Absent; Chuck Konderla, Commissioner of Precinct 2; Fred Brown, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk; The attached sheets contain the names of the citizens and officials that were in attendance 2. Presentation and discussion of Compensation and Benefits Study by Segal, Consultant for Brazos County. Judge Kacal recognized Human Resources Director Jennifer Salazar. Ms. Salazar gave a brief introduction to the Workshop on the Compensation and Benefits Study with Segal. Ms. Salazar provided an overview of the reasons for the study with a hope of moving forward with a purpose, focus and accountability. Ms. Salazar introduced T.L. Cox , Segal Vice President. He began the presentation by sharing about the corporation and their purpose in working with Brazos County. Mr. Cox then discussed the objectives, methodology and key deliverables related to the Compensation and Benefits Study. He explained the questionnaire process and timeline for the study. He then engaged in conversation with Court regarding the comparisons with other entities and the cost of living versus cost of labor. The Court thanked Mr. Cox for the presentation and explained that this study will be a team effort, requiring participation from all County personnel. A copy of the presentation is attached. 3. Adjourn Pg f of q BRAZOS COUNTY COMMISSIONER' S COURT Sk aDAY O G\o e( , 20 026 9);03 TM, Vccic!p c(\ Name Organization SE PRINT) (PLEASE PRINT) (PLEA V 1/100T_ rntY1 - uu(A- \\,t5tkiN \ uot cuo1/40. Dm„eA__ D_.2Jz.k-t6A.A Gfc s icw\ c\\e k\V- \\\ 1 OY let(CkS WUSSO MAAC dU.VetAA 'Qu�v1 3U\idn i VI, C004 Pgo2of BRAZOS COUNTY COMMISSIONER' S COURT DAY OF ),\ 0 bar , 20 - �, VicAcc4top �.Q�SiCY1 Name Organization (PLEASE PRINT) (PLEASE PRINT) 62 fir" \ ()1/41-)t. \ C�V 5ievk.c lad) --4-TAAcak_ asmoadi Cecoc3s L>Li B D c-- F vv\e.\k.sca Lava ka occrce Stu 6So �. gaA4, oh Pg 3 of BRAZOS COUNTY COMMISSIONER' S COURT 021 DAY OF Oalciaer , 20 (V5 -QO Aj(PM, ��h Name Organization (P E E RINT) (PLEASE PRINT) C et CO L s1j-e freas Mk),) Wog E M A‘V(Y Ic/ Uwc� e . sw F Leo< T2)\‘1)7 130.(0 SrceS gte4 R44-0(/0161 f f )UV' biNtIVIA (Alitleukt 6r1s.1-1,, i104,--t, 7T-Pa Z Ne2 1 Pg1of BRAZOS COUNTY COMMISSIONER' S COURT c,9/ DAY OF 04,6 , 20 025 QO 69/PM, orio7 Name Organization (PLEASE PRINT) (PLEASE PRINT) k rIL vineC o ti 4-7 GC c j 1477ikkf ro /3 c E - F c BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 10/21/2025 TEM: Presentation and discussion of Compensation and Benefits Study by Segal, Consultant fo Brazos County. -O: Commissioners Court )ATE: 10/02/2025 .ISCAL IMPACT: False UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type 3razos County TX Kick- Brazos County,TX,Kick-Off Presentation Cover Memo Cff Presentation V2 10.21.25.pdf • ••*. b.ft E Op •. •• • , ► � �- * .••••.1,Y OF Bg •'• Brazos County, Texas Compensation and Benefits Study Kick-Off Presentation October 21 , 2025 TL Cox Deeksha Garg Vice President Consultant 71 Sega I ©2025 by The Segal Group, Inc. I Agenda About Segal County's Objectives Factors Included Methodology Deliverables Job Description Questionnaire (JDQ) Process Frequently Asked Questions (FAQ) Segal About Segal • Segal is a national consultancy offering services and advice related to classification, compensation, benefits, and human resources. — Founded in 1939 — Independent, privately-held — 24 office locations with over 1 , 100 employees • Our consulting team has a strong background in conducting research and providing customized recommendations and advice regarding: — Market benchmarking — Pay system design — Classification structure analysis — Job evaluation (internal equity) — Performance management — Pay equity — Cost modeling — Employee communication — Labor-management facilitation • We have served as trusted advisors for many public sector entities, including several throughout Texas and with organizations similar in size and complexity to Brazos County. �, �T Sega I ] County' s Objectives Objectives of the Brazos County's project are to ensure that: 1 . Staff are appropriately classified into the correct job title and job descriptions are reflective of the work being performed by County employees 2. Relationships among jobs are consistent and objective 3. Total compensation offerings are market competitive 4. The County's performance management strategy and tool is positioned to objectively assesses employee outcomes against position expectations The primary goal of this project, therefore, is to ensure that the classification and compensation system is: O Accurate O Equitable O Market-Sensitive Segal What factors are included as part of a classification and total compensation study? _ 4,„, .... ..... .... v 110111•111111 MEM Factors included: — v Factors not included: — X • Minimum job qualifications • Quality of performance • Nature of duties and responsibilities • Quantity of work • Scope, level, and complexity of job • Employee's length of service either in functions a given position or with the County • Relationship of the position to other overall positions across the County • Skills or education not related to (or in • Supervision, both given and excess of) the minimum qualifications received • Employee's placement within the • Similarity to and value of Brazos current salary range County's positions in the competitive market TYT Segal Methodology ;,,, , „ „„,,,,, , , :. , . , ._,,,,. • , ..:,, ,,„,...T,,,;,..„ ,, 4 ,„,.,,,, at ii.!ti. a i 441111 ,__, 4.L....k Project Initiation Classification Analysis Total Compensation Recommendations Present Final Market Assessment Development Results Develop JD() and' conduct employee Develop salary Confirm approach Understand current presentations (part structure(s) situation and of initial onsi ) and methodology I Prepare presentatio desired outcomes materials Document and 4111 illr Confirm grad analyze jobs and Validate market and assignments Gather create classification determine r required athe ation and structure benchmark jobs Recommend __ .-- inform - develop work plan placement of onduct employe employees based on Present results to ndtimeline interviews/focus � ___�,: _. ., .. _ interviews/focus County assumptions decision makers "N! groupsmr" Collect and analyz MIS - Conduct initial -114survey data meetings and lir Apply Segal Calculate stakeholder EvaluatorTM job implementation cost interviews evaluation approach Transfer final study gree on employee Finalize job Prepare and deliver Update performance documentation and project architecture and findings management system communication plan update/develop job and conduct training ilik descriptions Segal Key Deliverables Classification Redesigned job architecture, custom job evaluation system, Structure/Job Architecture career ladders, distinguishing characteristics among levels in a job family, standardized and consistent titles, revised job descriptions Total Compensation Public and private sector benchmarking, comparisons by peer, job Market Assessment family, employee group, etc. Salary Structure(s) New salary structure(s) reflecting the revised alignment of positions and the market data collected Implementation Im ^ COTluni" n gy and a framework for Guidelines �,r s keeping the new program up to date going forward In addition to the deliverables above, Segal will provide recommendations for changes to the County's performance management system, a critical component of administering the new classification and compensation structures. Segal E Job Description Questionnaire (JDQ) Process Employees complete Management Segal closes JDQ JDQs online reviews JDQs site and conducts analysis • What you do—your • Provide comments • Analyze JDQ information major duties and and additions • Recommend title responsibilities • Cannot change assignments and job • The knowledge, skills, employee's description updates and abilities needed to responses do your work • Complete internal and • Supervisors discuss external comparisons • The minimum feedback with requirements for the employees position—experience, education, certifications Success is Logistics JDQs are the largely ( level of foundation dependent reviews ) for other upon your vary by work steps in the participation group and project position r � Segal ; Employee Timeline What is expected of me? II - imimimmusill November 7, 2025 November 21, 202 December 1, 2025 I) Complete a 1111 Multiple levels of Ili Segal closes online Job Description review completed by JDQ collection site Questionnaire (JDQ) November 21 , 2025 December 1 , 2025 by November 7, 2025 �� Segal E Online JD Review ©2025 by The Segal Group, Inc. Se g a Frequently Asked Questions 2025 by TheSegal Group Inc Segal Frequently Asked Questions Question: Why is the County conducting this study? Answer: The purpose of this study is to: Ensure that staff are appropriately classified into the correct job title and that job descriptions are reflective of the work being performed by employees - Understand how Brazos County's total compensation compares to the market -Clearly document an updated performance management framework to determine future pay adjustments Question: How many employees are being asked to participate? Answer: All employees will have a role in the process. Incumbents in the same job title, reporting to the same supervisor, are expected to collaborate on a single questionnaire so it reflects all of their perspectives (it minimizes the number of questionnaires leadership will be asked to review). If an employee's job is materially different from others, however, they should complete a separate questionnaire. Question: How will I be involved? Answer: After attending an introductory presentation, you will be asked to complete a JDQ either individually or as part of a group. The JDQ will provide Segal with detailed information regarding the essential functions being performed within a classification and the qualifications necessary to assume the responsibilities of the role. Remember, this is about the duties being performed, not how well they are performed. Segal Frequently Asked Questions (continued Question: How long will it take to complete the JDQ? Answer: Segal estimates that it will take a total of 1 -2 hours to complete the online JDQ, depending on the type of position an employee is in. Question: How will I receive my JDQ? Answer: JDQ links will be sent to employees via email following the kick-off presentations. Question: What if a position is vacant? Answer: If a position is vacant, the immediate supervisor will be asked to complete a JDQ based on what is known about the position. Question: What if I'm on temporary assignment (acting capacity)? Answer: If you are serving in a temporary assignment, you should complete the JDQ for your permanent position. The supervisor of the temporary position will complete the JDQ for it, as if it were vacant. Question: Does every employee have to complete a JDQ? Answer: Segal needs a representative JDQ for each of the County's job titles, not from each individual employee. As mentioned previously, unless there are known classification issues with your position, you'll be asked to collaborate with employees in the same job title, reporting to the same supervisor, to complete a single JDQ. Segal Frequently Asked Questions (continued Question: What happens if my supervisor does not agree with my answers? Answer: Your supervisor does not have to agree with your answers. Your supervisor may see something that you have overlooked and add it to your JDQ in a section specifically noted for supervisor comments. Your supervisor has been directed to discuss with you what they have added or show you any areas with which they have a different perspective. Additionally, Segal's online system will automatically send you a copy of your JDQ with comments entered during each review period. Question: Why do we have to complete a JDQ? Can't we just use the County's existing job descriptions? Answer: The County and Segal's team would prefer to hear directly from employees about the requirements and expectations of their positions. So, we encourage employees to complete the JDQ in your own words. Question: How will I receive updates regarding the study? Answer: HR will collaborate with other members of the County's team to share additional updates about this study at important points in the process. Question: When is the study going to be completed? Answer: The study is currently scheduled for completion in Q1 - 2026. Sega I �: