HomeMy WebLinkAbout2025/09/15 Workshop Session 10:00 AM �-. PALED FOR RECORD _
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KAREN MCQUEEN
o4'7 '"p�•F B OS OU Y O F NTY LERK
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BRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING AND AGENDA
WORKSHOP SESSION
BRAZOS COUNTY COMMISSIONERS COURT
BRAZOS COUNTY COMMISSIONERS WILL MEET IN WORKSHOP SESSION AS FOLLOWS:
MEETING DATE: September 15, 2025
MEETING TIME: 10:00AM
MEETING PLACE: Commissioners Courtroom of the Brazos County Administration
Building, 200 S. Texas Avenue, Suite 106, Bryan, TX 77803
1. Call to Order
2. Presentation and discussion on the Camera System in the Roy Kelly Parking Garage Project.
3. Presentation and discussion on space utilization in the Brazos County Administration Building.
4. Adjourn
The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106,Bryan,TX
77803 is wheelchair accessible. Handicap parking spaces are available.Any request for sign interpretive services must be
made two working days before the meeting.To make arrangements,please call(979)361-4102.
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OF
The foregoing minutes of the Workshop Session held September 15th, 2025,have been examined
and are approved in open Court this the 28th day of October 2025,in Bryan,Brazos County,Texas.
..44111P1.
Kyle �„�;L_ Bentley et e
Acting _, ,, y Judge Commissioner, Precinct 1
Chuck Konderla Fred Brown
Commissioner, Precinct 2 Commissioner, Precinct 3
Wanda J. Watson
Commissioner, Precinct 4
Attest:
Karen ueen
County Clerk
*,
MINUTES
SEPTEMBER 15, 2025
BRAZOS COUNTY COMMISSIONERS COURT
WORKSHOP SESSION
1. Call to Order
A workshop session of the Commissioners' Court of Brazos County, Texas was held
in the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:04 a.m. on
Wednesday, September 10, 2025 with the following members of the Court present:
Kyle Kacal, Acting County Judge, Presiding;
Bentley Nettles, Commissioner of Precinct 1;
Chuck Konderla, Commissioner of Precinct 2;
Fred Brown, Commissioner of Precinct 3;
Wanda J. Watson, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that we
2. Presentation and discussion on the Camera System in the Roy Kelly Parking Garage
Project.
Risk Management Coordinator Leslie Contreras, presented her recommendation to the
Court on the Parking Garage Camera Systems. She recommended that the Court
pause this project until more information can be provided regarding the plan for camera
systems in the 101 North Project, as we will want all the parking garages and County
buildings to be a cohesive consistent system.
Ms. Contreras, Budget Officer Nina Payne and Chief Deputy Paul Martinez then
engaged in conversation with the Court regarding the camera system.
A copy of the handout is attached.
3. Presentation and discussion on space utilization in the Brazos County Administration
Building.
Judge Kacal announced the Court would recess to do a quick tour of the Sanctuary
space that is set to be remodeled.
Recessed at 10:23 a.m.
The meeting was reconvened at 10:34 a.m.
Project Manager Trevor Lansdown presented Phase One of the project to the Court with
an overview on background information, drawings and designs photos.
Mr. Lansdown engaged in conversation with Court.
A copy of the presentation is attached.
4. Adjourn
The Court thanked Ms. Contreras and Mr. Lansdown for all their efforts in preparing the
presentations.
The Meeting was adjourned at 11:12 a.m.
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BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: NUMBER:
)ATE OF COURT MEETING: 9/15/2025
TEM: Presentation and discussion on the Camera System in the Roy Kelly Parking Garage
Project.
-0: Commissioners Court
)ATE: 09/03/2025
ISCAL IMPACT: False
UDGETED: False
)OLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description Type
Parking Garage Workshop Presentation final rec. 09.11.25 Garage Presentation final 09.11.25 Cover Memo
'002).pdf
Camera System Capital Project—Request to Table
Project Update
• The previously planned presentation on the proposed camera system will not be
delivered as initially intended.
Reason for Change
After reviewing submitted materials and holding discussions with:
• Information Technology
• Project Management
We've determined that more time is needed to fully evaluate the County's options for both:
• The Parking Garage, and
• The upcoming 201 Building(Court Annex)
Recommendation to the Court
• Table the camera system item untilfurther notice
Rationale for Tabling
This pause writ allow key departments to:
• Gather more detailed technical and operational information
• Obtain updated and competitive vendor quotes
• Clearly define expectations from the Court
• Ensure a cohesive and consistent system across both facilities
Ongoing Support-"I remain fully supportive of the need for a camera system. However,
moving forward without gathering more information would not be a responsible use of
taxpayer dollars:'
es-
Option County VMS Implementation Cost 5 Year Cost
Original 1: Encoders Yes $49,040,00 $4,000.00
Original 2: Wired Replacement Yes $280,660.00 $11,900.00
Avinext
Wireless 1: Avinext Yes $328,980.77 $11,900.00
Wireless 2: Axon Maybe $1,092,900.00. Renewal Cost
Unknown
Wireless 3: Eco Parking Tech Unknown $320,250.00 $91,480.00
Wired 4: Ring Business Cameras No $119,858,24 $1,000.00
Notes:
The quotes are disparaging in price. One is over a million and another is onlya little over$120,000
Quotes are not apples to apples.
ir
IY of Vs
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: NUMBER:
)ATE OF COURT MEETING: 9/15/2025
TEM: Presentation and discussion on space utilization in the Brazos County Administration
Building.
Commissioners Court
)ATE: 09/03/2025
.ISCAL IMPACT: False
UDGETED: False
)OLLAR AMOUNT: $0.00
.• F• SSA F , TA 9N . Brazos County
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Admin Building
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.. " " � ` Remodel Refresher
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'P i ° T Project Background
oG ram how•
"rYOF�4 • Property acquired then remodeled in 2007
• 2023 Feasibility Study, then Design with PlanNorth
• Envelope investigation in January 2024, report to Commissioner's Court in March
2024 - recommending full envelope replacement.
• As the design developed, scope was added to include:
• 2nd Floor Sanctuary Buildout and Chiller Replacement
• Envelope Replacement
• Chiller Pipe Replacement
• Additional Elevator
• Additional Windows
• Commissioning Peer Review & Subsequent Design Changes - December 2024
• Final Design Permitted in April 2025
• Solicitation for General Contractor - Negotiations Underway
�PE•oh Project Backgroun
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• The following departments are moving to new locations in the
building:
• Human Resources — 2nd Floor North Wing
• Budget Office — 2nd Floor Sanctuary
• Auditor's Office — 2nd Floor Sanctuary
• Project Management Office — 2nd Floor Sanctuary
• Modifications to other office areas affecting:
• Records Management
• Risk Management
• Other Departments Gaining Additional Windows
ss'PT� ° Project Background
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.0 ,,°‹ P"' • Temporary department relocations will be required to complete the work, but
Project Management will maintain constant contact with all building occupants
throughout construction.
• Potential Relocation Destinations
• IT Training Room
• Courthouse
• Safety of our employees and our visiting members of the public will be priority
number one. No one will be allowed into active construction zones without an
escort from project management and proper PPE.
• It will be noisy at times, but we will do all we can to perform the most disruptive
work outside of regular business hours, as allowed by the City of Bryan.
• Parking will be mostly relocated to the Roy Kelly Parking Garage.
EASTEAST 27TH STREET
27TH STREET
-1,„ „ i V =H -E< ,•
GENERAL NOTES: E ,.,.1eTRUU ,:cE.,,ti"
• ALL EGRESS STAIRS WITHIN - `- -- -- -� \- m- ��..�-',..�� 1,
OCCUPIED AREA SHALL REMAIN
ACCESSIBLE THROUGHOUT PROJECT --'—'---.---..—..—'---'--•—'------- ---- '-- —'--------- — .—--— ---. 1 -.•t— t — .. ` "- ""
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DURATION. w -- � : t;
• TEMPORARY SEPARATION < I ( s ''
m i REMOVEGATE ARMS ON N
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PARTITIONS PROPOSED LOCATIONS, O EMPLOYEE LOT - co' " I F i
SUBJECT TO OWNER APPROVAL& a!MAY CHANGE AS PROJECT '' m !PROGRESSES THROUGHOUT #_- ,M ,xA.Tc `"� �,'c E I O
CONSTRUCTION.ALL EGRESS p r----------'-------- -1 CS
rin100AAMm�:ce; '-, !AREA NOT IN CONTRACT;E m
PARTITIONS SHALL BE cn N WING
COORDINATED WHH ARCHITECT ( I F- Y q'w fk 11T T'TJ', )I
AND REQURED DOORWAYS BE I - - -' r aE .-• n
PLACED N TEMPORARY PARTITIONS I €.,�._._ . I I :. __..._ 1 ( PHASE'. egAll' al�alina11 ;I I 10 973 SF`',
-PHASE 1 CONSTRUCTION FENCING 5'WIC SIDEWALK I
{ "{'ACCESSIBLE PATH I -.- I ---- —----� iAaE �J
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IA-SANCTUARY(AREA �y
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-NTERIOR&EXTERIOR - -RE-ROOF WORK WORK S AREA A II , .� \\ \ 't-1
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\ AREA C 2ND FLOOR HR II - M1--�: =^•- \BUILDING AREA a \"��\
-ELEVATOR WORK
- - - - - - - -- - - - ti : 42817GSF� '\VvA I
-RISK MANAGEMENT LEVEL 2 AREA B ;, I
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II AREA \ �S WING \,
PHASE 2. = SANCTUARY
1ST FLOOR RESTROOMS I II s AREA A �v vA\:AREA B .
' -EXTERIOR G ARE # — — .--- --- Aillir u; 13.500 SF V A A'16 046 SF
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PHASE 3'AREA B 2ND FLOOR CORDS
-REMOVAL OF REPLACEMENT PUBLICACCESOSRw • I. �.- ...-.• ' -4 III:- . \`:\� \ . J i _`" \\\\ ! >
CHILLER \
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rI PHASE ,,r,- i Im ( _
EAST 28TH STREET EAST 28TH STREET
BRAZOS COUNTY ADMIN. BUILDING RENOVATIONS
AN NOPTH
CONSTRUCTION PHASING PLAN
NOT FOR REGULATORY APPROVAL,PERMITTING OR CONSTRUCTION
KEN BURCH-TX 828155
10/18/2024
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