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2025/08/19 Regular Session 10:00 AM
..° FLED F ORC R RE Q p_ r ®ATE EN MCQUEEN .,.c, V NTY CLERK pY iiF.0 . BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON AUGUST 19, 2025 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803 THE PUBLIC MAY WATCH THE MEETING LIVE ON THE BRAZOS COUNTY COMMISSIONERS COURT YOUTUBE CHANNEL AT: HTTPS://WWW.YOUTUBE.COM/@BRAZOSCOUNTY3227. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Nettles 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 -22 3. Approval of Proclamation 25-029 proclaiming the month of September as Childhood Cancer Awareness Month and declaring September 15, 2025 as Spirit Day for"Color Brazos Valley Gold". 4. Approval of appointments and reappointments of the following to the BVCOG Criminal Justice Advisory Committee (CJAC)with terms of September 1, 2025 -August 31, 2027. Appointments • a. Karlee Anderson, MHMRBV, Brazos Valley • b. Kim Dimmett, Executive Director, SARC • c.Annalee Hugo, Victims Services Coordinator, CSPD Reappointments • d. Dawn Marie Baletka, Professor, TAMU • e. Wayne Dicky, Sheriff, Brazos County • f. Bobby Richardson, Assistant Chief, TAMU PD • g. Lindsey LeBlanc, Director of Advancement,Allen Academy • h. Dorothy Nevill, Executive Director, Twin City Mission • i. Sherrie Barratt, Citizen 5. Approval of the reappointment of Dr. Jay Maddock to the Board of Health. Term of appointment is March 2025 - March 2027. 6. Approval of Judges and Alternate Judges submitted by the Republican and Democratic Party Chairs for the November 4, 2025 Constitutional Amendment Election. 7. Acceptance of the following FY 2026 Improvement Grant Awards from the Texas Indigent Defense Commission for the Brazos County Public Defender's Office: • a. Public Defender Mental Health Division Expansion in the amount of $250,325.00 County Match is $62,581.00. • b. Public Defender Juvenile and Appellate Expansion in the amount of $987,560.00 County Match is $247,291.00. • c. Brazos County Public Defender in the amount of$1,003,349.00 County Match is $668,898.00. 8. Approval requested from the District Attorney's Office to apply for the SB22 Rural Law Enforcement Grant for FY25-26. 9. Approval requested to issue a Diners Club credit card to Acting County Judge Kyle Kacal with a credit limit of$5,000.00 for travel, conferences, business lunches and various department expenses. 10. Approval requested from the Brazos Center for rental rate increases beginning in 2026 with subsequent increases every three years over the next six years. 11. Approval of the Fiscal and Personnel Agreement between Brazos County and the Regional Mobility Authority. 12. Approval of the New National Opioids Settlement and authorization for Acting County Judge Kyle Kacal to sign the Subdivision Participation and Release Form and related documents necessary to effectuate the Settlement. 13. Award of RFP#25-122 P REA Auditor for Brazos County Adult& Juvenile Detention Centers. The recommended award is to Corrections Consulting Services. 14. Approval of Contract#26-041 Lexis Nexis for the County Attorney Investigators. 15. Acceptance of Special Warranty Deed from Ralph and Judy Stevener for 0.414 acre of land to be used for the improvement of Opersteny Lane. Site is located in Precinct 2. 16. Consider and take action on the Wickson Creek SUD utility permit to construct a road bore at 5406 Old Reliance Road to provide water services. This is a resubmittal of a previous request to correct an address number error approved during the August 12, 2025 Commissioners Court meeting. Site is located in Precinct 2. 17. Tax Refund Applications for the following: Overpayments • a. Zina White -$10.08 Payment in Error • b. Denise & Herman Shirley-$180.16 18. Budget Amendments. • FY 24/25 Budget Amendments 42.01 -42.06 19. Personnel Change of Status. • Approval for Personnel Change of Status 20. Payment of Claims. Approval of Payments of Claims • a. 8211320 -8211464 • b. 9205305 -9205372 21. Convene into Executive Session pursuant to the Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated. 22. Consider and possible action on Executive Session. 23. Acknowledgement of the Investment Report for Quarter Ending June 30, 2025. 24. Acknowledgement of the FY 2024-2025 Budget to Actuals by Fund as of August 14, 2025. Acknowledgement of the FY 2024-2025 Contingency Budget to Actuals by Fund as of August 14, 2025. 25. Juvenile director's report on detention population. 26. Sheriff's report on inmate population. 27. Announcement of interest items and possible future agenda topics. 28. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda,and be limited to four minutes per person. Public participation sign-up sheets must be submitted at least five(5)minutes prior to the start of the posted meeting time. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V, Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.023 of the Texas Local Government Code.Accordingly,members of the public in attendance at any Regular,Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,and/or addressing the Court;in participating in public discussions before the Court; and in all actions in the presence of the Court.Those members of the public wtio are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees, individually or collectively.Accordingly, profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions: 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106, Bryan,TX 77803 is wheelchair accessible. Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements, please call(979)361-4102. � `tE Op . r 41..-- r y.' F , .. The foregoing minutes of the Commissioners Court Meeting held August 19, 2025, have been examined and are approved in open Court this 16th day of September 2025, in Bryan, Brazos County,Texas. A ‘MP Kyle Bentley Nettles Acting ounty Judge Commissioner, Precinct 1 fir' -- CI::: ...i....4cr- --c-"---- Chuck Konderla Fred Brown Commissioner, Precinct 2 Commissioner, Precinct 3 (4.11-M-Al :-di/1141)-- Wanda J.) tson Commissioner, Precinct 4 Attest: Karen McQueen (J�,<Q,, , ,z,�( , 'aat — County Clerk "� C4(ti . 0 15,*. U MINUTES AUGUST 19, 2025 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, August 19, 2025 with the following members of the Court present: Kyle Kacal, Acting County Judge, Presiding; Bentley Nettles, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Fred Brown, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk; The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Nettles 2. Call for Citizen input and/or concerns Beverly Greenwood, resident of Precinct 2, addressed the Court concerning the MPO, TAC, and ITS Contract. Christine Shimek, resident of Precinct 2, addressed the Court concerning participation in public discourse. Cathie Viens, resident of Precinct 4, addressed the Court concerning the agenda. Cynde Wiley, resident of Precinct 1, addressed the Court concerning elections. Jody Quimby, resident of Precinct 2, addressed the Court concerning the Acting County Judge appointment. Adam Perdue, resident of Precinct 2, addressed the Court in opposition to John Polster and the ITS Contract. Patrick Gendron, resident of Precinct 3, addressed the Court in support of the Juvenile Probation Department. Consider and take action on agenda items: 3 -22 3. Approval of Proclamation 25-029 proclaiming the month of September as Childhood Cancer Awareness Month and declaring September 15, 2025 as Spirit Day for"Color Brazos Valley Gold". The Court approved Proclamation 25-029 proclaiming the month of September as Childhood Cancer Awareness Month and declaring September 15, 2025 as Spirit Day for"Color Brazos Valley Gold". Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Bentley Nettles. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 4. Approval of appointments and reappointments of the following to the BVCOG Criminal Justice Advisory Committee (CJAC)with terms of September 1, 2025 -August 31, 2027. Appointments • a. Karlee Anderson, MHMRBV, Brazos Valley • b. Kim Dimmett, Executive Director, SARC • c. Annalee Hugo, Victims Services Coordinator, CSPD Reappointments • d. Dawn Marie Baletka, Professor, TAMU • e. Wayne Dicky, Sheriff, Brazos County • f. Bobby Richardson, Assistant Chief, TAMU PD • g. Lindsey LeBlanc, Director of Advancement, Allen Academy • h. Dorothy Nevill, Executive Director, Twin City Mission • i. Sherrie Barratt, Citizen The Court approved as submitted the list of appointments and reappointments to the BVCOG Criminal Justice Advisory Committee. A copy is attached. Motion: Approve, Moved by Commissioner Bentley Nettles, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 5. Approval of the reappointment of Dr. Jay Maddock to the Board of Health. Term of appointment is March 2025 - March 2027. The Court approved as submitted the reappointment of Dr. Jay Maddock to the Board of Health. A copy is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 6. Approval of Judges and Alternate Judges submitted by the Republican and Democratic Party Chairs for the November 4, 2025 Constitutional Amendment Election. The Court approved as submitted the Judges and Alternate Judges Submitted by the Republican and Democratic Party Chairs for the November 4, 2025 Constitutional Amendment Election. A copy is attached. Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by Commissioner Bentley Nettles. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 7. Acceptance of the following FY 2026 Improvement Grant Awards from the Texas Indigent Defense Commission for the Brazos County Public Defender's Office: • a. Public Defender Mental Health Division Expansion in the amount of $250,325.00 County Match is $62,581.00. • b. Public Defender Juvenile and Appellate Expansion in the amount of $987,560.00 County Match is $247,291.00. • c. Brazos County Public Defender in the amount of $1,003,349.00 County Match is $668,898.00. Commissioner Brown moved to table agenda item 7, the acceptance of FY 26 Improvement Grant Awards. The motion to table died due to a lack of a second. Commissioner Brown spoke in opposition of the Grants. Commissioner Nettles spoke in favor of the Grants. Commissioner Watson spoke in favor of the Grants. Patrick Gendron, resident Precinct 3, addressed the Court in opposition of 7 b. the Public Defender Juvenile and Appellate Expansion Grant. Public Defender Nathan Wood provided clarification and engaged in conversation with the Court. 85th District Court Judge Kyle Hawthorn addressed the Court in favor of the Grants. 361st District Court Judge David Hilburn addressed the Court in favor of the Grants. A copy of the Grant awards is attached. Motion: Approve, Moved by Commissioner Bentley Nettles, Seconded by Commissioner Chuck Konderla. Passed. 4-1. Ayes: Kacal, Konderla, Nettles, Watson. Nays: Brown. 8. Approval requested from the District Attorney's Office to apply for the S B22 Rural Law Enforcement Grant for FY 25-26. Grant application is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 9. Approval requested to issue a Diners Club credit card to Acting County Judge Kyle Kacal with a credit limit of $5,000.00 for travel, conferences, business lunches and various department expenses. Commissioner Nettles asked for clarification. Purchasing Agent Charles Wendt explained the purpose of issuing the Diners Club card to Judge Kacal at this time. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 10. Approval requested from the Brazos Center for rental rate increases beginning in 2026 with subsequent increases every three years over the next six years. Ann Boney, resident of Precinct 4, addressed the Court concerning the rate increases for the Brazos Center. Brazos Center Director Joanna Spencer presented the rate increase proposal and engaged in conversation with the Court. A copy of the proposal is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Fred Brown. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 11. Approval of the Fiscal and Personnel Agreement between Brazos County and the Regional Mobility Authority. Commissioner Brown requested clarification on this agreement. Kyle Greenwood, resident of Precinct 2, addressed the Court in opposition of RMA agreement. Christine Shimek, resident of Precinct 2, addressed the Court in opposition of RMA agreement. Mike Southerland, resident of Precinct 3, addressed the Court in opposition of RMA agreement. Adam Perdue, resident of Precinct 2, addressed the Court in opposition of RMA agreement. Marcus McDonald, resident of Precinct 2, addressed the Court in opposition of RMA agreement. Auditor Katie Conner provided clarification. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by Commissioner Chuck Konderla. Passed. 3-2. Ayes: Kacal, Nettles, Watson. Nays: Brown, Konderla. 12. Approval of the New National Opioids Settlement and authorization for Acting County Judge Kyle Kacal to sign the Subdivision Participation and Release Form and related documents necessary to effectuate the Settlement. Mike Southerland addressed the Court concerning the authority of the Acting County Judge. General Counsel Bruce Erratt provided clarification. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Fred Brown. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 13. Award of RFP#25-122 PREAAuditor for Brazos County Adult& Juvenile Detention Centers. The recommended award is to Corrections Consulting Services. A copy of the contract and tabulation sheet is attached. Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 14. Approval of Contract#26-041 Lexis Nexis for the County Attorney Investigators. A copy of the Contract is attached. Motion:Approve, Moved by Commissioner Fred Brown, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 15. Acceptance of Special Warranty Deed from Ralph and Judy Stevener for 0.414 acre of land to be used for the improvement of Opersteny Lane. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 16. Consider and take action on the Wickson Creek SUD utility permit to construct a road bore at 5406 Old Reliance Road to provide water services. This is a resubmittal of a previous request to correct an address number error approved during the August 12, 2025 Commissioners Court meeting. Site is located in Precinct 2. Commissioner Konderla explained that this item is a correction to a previous agenda item. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 17. Tax Refund Applications for the following: Overpayments • a. Zina White - $10.08 Payment in Error • b. Denise & Herman Shirley-$180.16 Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 18. Budget Amendments. • FY 24/25 Budget Amendments 42.01 -42.06 42.01 - Reallocate funds for Sheriff's Office - Rural Law Enforcement Grant Program. 42.02 - Reallocate funds for 361st District Court. 42.03 - Reallocate funds for TJJD - SA Basic Court. 42.04 - Reallocate funds for TJJD - SA Commitment Diversion - Community Based. 42.05 - Reallocate funds for Sheriff's Office -Administration. 42.06 - Reallocate funds for Sheriff's Office - Jail. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 19. Personnel Change of Status. • Approval for Personnel Change of Status A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 20. Payment of Claims. Approval of Payments of Claims • a. 8211320 - 8211464 • b. 9205305 - 9205372 Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 21. Convene into Executive Session pursuant to the Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated. At this point, the Acting County Judge announced the Court would consider items 23 through 27 and then return to convene into Executive Session. Having considered the previously noted agenda items, General Counsel Bruce Erratt submitted a written determination that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third party. A motion was offered by Commissioner Brown to meet in closed Executive Session as per Mr. Erratt's recommendation. The motion was seconded by Commissioner Watson and motion passed unanimously. At 12:00 p.m. the Acting County Judge announced the meeting closed to the public, so the Court could convene into Executive Session pursuant Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated. The following individuals were asked to stay for the session: Aubrey Leggett, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade, Assistant General Counsel Katie Conner, Budget Officer Bob Lamkin, Projector Manager Motion: Approve, Moved by Commissioner Fred Brown, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson. 22. Consider and possible action on Executive Session. At 12:17 p.m. the Acting County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 23. Acknowledgement of the Investment Report for Quarter Ending June 30, 2025. The Court acknowledged receipt of the Investment Report for Quarter Ending June 30, 2025. 24. Acknowledgement of the FY 2024-2025 Budget to Actuals by Fund as of August 14, 2025. Acknowledgement of the FY 2024-2025 Contingency Budget to Actuals by Fund as of August 14, 2025. The Court acknowledged receipt of the 2024-2025 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of August 14, 2025. 25. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 21 juveniles in the detention center, 17 are male, 4 are female, and 27 have electronic monitors. 26. Sheriff's report on inmate population. Sheriff Wayne Dicky reported there were 748 inmates in jail, 631 inmates are male, 117 are female, and 44 have electronic monitors. 27. Announcement of interest items and possible future agenda topics. Commissioner Nettles expressed condolences for the Davis family on the passing of former District Judge Rick Davis. The service is Thursday August 28, 2025 at First Baptist Church in Bryan. Judge Kacal shared that day 7 of the Budget Workshops will continue this afternoon at 2:00 pm. He also noted the ITS Contract is under review and once negotiations are complete, it will come back before the Court. Commissioner Konderla reminded the Community that it is Childhood Cancer Awareness month, and encouraged everyone to make the time for your screenings. Judge Kacal asked for prayers for 5 year old, Crockett Abraham, as he heads back to MD Anderson for additional treatment, in honor of Childhood Cancer Awareness month. 28. Adjourn. Pg I of BRAZOS COUNTY COMMISSIONER' S COURT Ic( DAY OF Avoryi- , 20 a5 o: o0 ( A /PM, Relkour Name Organization (PLEASE PRINT) (PLEASE PRINT) V-0-36Q.S4 MC Du v c . C (-l-- p�sL� -' Lowa,r\ Cam. C AS 0 Mic ‹'rR � L)1 V.ckrrsov\ V.I K- w yid „A. DeXvk . • dkia l • Cw Pw br Comen. 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(-a?a €,,," ;15L_ 0e,u4n\ot VY CAyN -HQ r .014 Bab Lcx,„t, , ?r.j. 1 re.„. L3r, Pg 5 of 5 BRAZOS COUNTY COMMISSIONER' S COURT 101* DAY OF filo , 20 S 1 00 ACRyPM, Icy Name Organization (PLEASE PRINT) (PLEASE PRINT) i‘t) )401 vCA-- ram, ��s:�., 11 /14Z/ v4 (,I ' � —c -- Catherine Viens Commissioner Precinct 4 August 19, 2025 Several months ago this Court's Counsel asked me why I keep coming to Court every week. He pointed out that the County tax burden is far less than that assessed by the School district and cities. The Agenda for today epitomizes exactly why I keep coming. It's not just the property tax burden that gets piled on us this time every year. It's the direction towards Big Government and urbanization, against the Will of the People. Today's Agenda adds State grant funds of: $250,325. For Public Defender Mental Health Division Expansion $987,560. For the Public Defender Juvenile &Appelate Expansion $1,003,349. For Brazos County Public Defender And the cost of these programs to the County taxpayers in exchange for the State grants? $978,770. The total of new expenditures?$3.2 Million. I don't believe the new trajectory in court expenditures will be indefinitely supported by State grant funding—do you?? At a recent League of Women Voters my commissioner spoke the quiet part out loud: she said that the Court's vision is to transform the Bryan College Station area into a "mini Austin". I think that the herculean efforts of Kyle Greenwood and the No East Loop movement should open your eyes to the fact that there is no appetite in this community for becoming another Austin. Tomorrow we will hear the bottom line: by how much will our tax bills be increased? I don't know of a single person on this dais who came out in support of increasing the property tax bills for County residents when running for office. The positions of Court Judge, Commissioner Precinct 2 and Commissioner Precinct 4 will all be on the next ballot. Those of you who plan on being included on that ballot need to be prepared to defend your support for Big Government in Brazos County. c up 44, pG�rY �P�p OF BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Approval of Proclamation 25-029 proclaiming the month of September as Childhood Cancer Awareness Month and declaring September 15, 2025 as Spirit Day for"Color Brazos Valley Gold". -O: Commissioners Court )ATE: 08/14/2025 :ISCAL IMPACT: False 1UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type 2025 08 14 Proclamation (unsigned) Proclamation-Childhood Cancer Awareness Month Cover Memo - Childhood Cancer Awareness Month.pdf 0 0 , pirreekinatiOa ,! (#)",=;. yldw arafor4 and(664,54 WHEREAS, childhood cancer is the leading cause of death by disease among children in the United States,with thousands diagnosed each year; and i WHEREAS, September is recognized nationally as Childhood Cancer Awareness Month to honor the lives lost, celebrate the courageous young fighters battling the disease, and support the survivors and their families; and WHEREAS, our local community is committed to increasing awareness, supporting research, and encouraging community action to improve the lives of children and families affected by pediatric cancers; and 1 WHEREAS, our local community is proud to participate in the regional awareness initiative "Color Brazos Valley GOLD", uniting communities across the Brazos Valley to shine a light on childhood cancer throughout September; and NOW, THEREFORE, We, Kyle Kacal, as County Judge of Brazos County, Bobby Gutierrez, as Mayor of the City of Bryan, and John P. Nichols, as Mayor of the City of College Station, and acting on behalf of our respective councils and commissioners court, do hereby proclaim September 2025 as ;_ iit a/ &Weez t9Suaene6 ar jE and declare September 15, 2025,as 4"am' CY V " and encourage residents, businesses, schools, and organizations to participate in this campaign to raise awareness by wearing gold and supporting affected families, with the purpose of working together towards a future without childhood cancer. B' • " 0 : O '• --Y CITY OF BRYAN CITY 0 • COLLEGE STATION iiii4Y , KylW Acting County Judge o by G e Mayor John P.Nichols,Mayor *� "� ,i* CITY OF BRYAN ;4, - •_n, o: The Good Life, Texas Styfe." rl OG s. f 'o f 8 %'a' _ o 4f t Op 44/ OF BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Approval of appointments and reappointments of the following to the BVCOG Criminal Justice Advisory Committee (CJAC)with terms of September 1, 2025-August 31, 2027. Appointments • a. Karlee Anderson, MHMRBV, Brazos Valley • b. Kim Dimmett, Executive Director, SARC • c. Annalee Hugo, Victims Services Coordinator, CSPD Reappointments • d. Dawn Marie Baletka, Professor, TAMU • e. Wayne Dicky, Sheriff, Brazos County • f. Bobby Richardson, Assistant Chief, TAMU PD • g. Lindsey LeBlanc, Director of Advancement, Allen Academy • h. Dorothy Nevill, Executive Director, Twin City Mission • i. Sherrie Barratt, Citizen 'O: Commissioners Court )ATE: 08/07/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type 2025-08-08 Email from BVCOG - Appointments for CJAC.pdf CJAC Backup-Email Cover Memo CJAC Appointments - Additional Person.pdf CJAC additional appointment Cover Memo Karlee Anderson - Appt Certificate - BVCOG CJAC.pdf Karlee Anderson Appt Certificate BVCOG Cover Memo CJAC Kim Dimmett - Appt Certificate - BVCOG CJAC.pdf Kim Dimmett-Appt Certificate-BVCOG CJAC Cover Memo Annalee Hugo - Appt Certificate - BVCOG CJAC.pdf Annalee Hugo-Appt Certificate-BVCOG CJAC Cover Memo Dawn Maris Baletka - Reappointment Cert - BVCOG CJAC.pdf Dawn Marie Baletka-Reappointment Cert Cover Memo BVCOG CJAC Wayne Dicky - Reappointment Cert - BVCOG CJAC.pdf Wayne Dicky- Reappointment Cert-BVCOG Cover Memo CJAC Bobby Richardson - Reappointment Cert - BVCOG CJAC.pdf Bobby Richardson Reappointment Cert Cover Memo BVCOG CJAC Lindsey LeBlanc - Reappointment Cert - BVCOG CJAC.pdf Lindsey LeBlanc Reappointment Cert Cover Memo BVCOG CJAC Dorothy Nevill Reappointment Cert BVCOG CJAC.pdf Dorothy Nevill Reappointment Cert BVCOG Cover Memo CJAC Sherrie Barratt - Reappointment Cert - BVCOG CJAC.pdf Sherrie Barratt Reappointment Cert BVCOG Cover Memo CJAC ,SO E Op'�,. ibt•7 - s '.)1+";...• oWo Y &�?'Y OF • �`$� � • BRAZOS COUNTY BRYAN, TEXAS APPOINTMENT The Commissioners Court of Brazos County does hereby approve the appointment of Karlee Anderson to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2025--August 31, 2027. ,L74,°11IP ehoi ( 07-5 Kyl PV—." Date Acting ounty Judge �NT E..O I 44) *•-•. 4,-;•... /4 ul .: off.1140 o . BRAZOS COUNTY BRYAN, TEXAS APPOINTMENT The Commissioners Court of Brazos County does hereby approve the appointment of Kim Dimmett to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2025—August 31, 2027. Kyl° ac. Date Actin: -ounty Judge KTE •OF T. , •:..t'. , • +*;\ ii:, . (744z.40/ ' ,,/' ):%i. o� r :,. d o o,tv� TYOF �� BRAZOS COUNTY BRYAN, TEXAS APPOINTMENT The Commissioners Court of Brazos County does hereby approve the appointment of Annalee Hugo to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2025 —August 31, 2027. // 41° tl9, ia5 Kyle ' igalb Date Acting —4rr ty Judge �P•T E---9 F T•• 1. j' • °� • `` / 0. . •TY OF 9�4' . BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Dawn Marie Baletka to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2025 —August 31, 2027. -34(.9. IaS Kyle if* Date Acting ounty Judge OF BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Wayne Dicky to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2025—August 31, 2027. it9, 1aS Kyle Date Actin! -= •+ ty Judge I:4' . N ./f.;..'•. :i, ' 11/ tr3 .: NO••••51..06A, .,_.. ?,"`.:e_ v..-(1,07:: TYOFB� BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Bobby Richardson to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2025—August 31, 2027. 4, g Kyle 410 Date Actin_ ounty Judge :ts. ''' I \r -1 :.* '. )4, *.i t, \CO - 'II r181.1. Ty OFT$ BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Lindsey LeBlanc to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2025—August 31, 2027. , .,411/11°-4.1' 41 ( ritaS Kyle iio Date Actin . . ty Judge ..�N,rfE OF ' . 100 I�' OF $4' BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Dorothy Nevill to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2025—August 31,2027. eklas Kyle Date Acting County Judge .•:, KT E O ), . , --!\-.•\, +.;.-.-. o _ .=/%7 do . ... Y O F BgA •'. BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Sherrie Barratt to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2025 —August 31, 2027. ;PIP S lctl %��_ IoZs Kyl et, Date Acti _ ounty Judge J Melissa L. Bouis From: Marsha D.Anderson Sent: Friday,August 8,2025 2:34 PM To: Melissa L Souk Subject: FW: Information on CJAC Members-Attendance and Participation • Attachments: image001.wmz • Marsha Anderson From:Rebecca Hill<Rebecca.Hill@bvcog.org> Sent:Thursday,August 7,2025 8:43 AM To:Marsha D.Anderson<MAnderson@brazoscountytx.gov> Subject: RE: Information on CJAC Members-Attendance and Participation Brazos County Disclaimer *****This is an email from an EXTERNAL source.DO NOT click links or open attachments unless you recognize the.sender and have verified that the content is safe.Never enter USERNAME,PASSWORD or sensitive information on pages linked from this email.***** Good Morning Marsha, Well,that took a white.And I am still waiting on one but I think we can just move forward. The following current members would like to stay on CJAC: ■ Dawn Marie Baletka Professor,TAMU • Wayne Dicky Sheriff;Brazos County • Bobby Richardson Assistant Chief,TAMU PD • 'Lindsey LeBlanc Director of Advancement,Allen Academy ■ Dorothy Nevill Executive Director,Twin City Mission The following current member would like to be removed from CJAC: ■ Robert Reed Dir of Rural Services,MfMR I have not heard from Faye Lane.She has not participated recently with the committee.I guess that can be up to the commissioners if they want to keep her on. There are three new members that current members have requested to be added: Karlee Anderson (She works at MHMRBV and would replace Robert Reed for the mental health representation) Kim Dimmett(She is the Executive Director for SARC and we need her on the committee.The state requires at least one representative from a victims service organization that is not part of a city or county) Annatee Hugo(She is the Victim Services Coordinator with College Station Police Department) Thankyou for your help with this Marsha! I hope you have a great rest of your week. Sincerely, Rebecca From:Marsha D.Anderson<MAnderson@ brazoscountytxgov> Sent:Wednesday,July 16,2025 10:57 AM To:Rebecca Hill<Rebecca.Hill@bvcog.org> Subject: RE:Information on CJAC Members-Attendance and Participation Thanks,Rebecca,for talking with me. I lookforward to hearing from you soon. Marsha Anderson From:Rebecca Hill<Rebecca.Hiil@bvcog.org> Sent:Wednesday,July 16,2025 9:22 AM To:Marsha D.Anderson<MAnderson@brazoscountytx.Rov> Subject:RE: Information on CJAC Members-Attendance and Participation 2 Brazos County Disclaimer *****This is an email from an EXTERNAL source.DO NOT click links or open attachments unless you recognize the sender and have verified that the content is safe.Never enter USERNAME,PASSWORD or sensitive information on pages linked from this email.***** Good Morning Marsha! I did know that Judge Peters was out.As far as CJAC appointments Everyone currently on CJAC has been active and involved these last few years except Robert Reed. I am not sure if Robert may have someone else in his agency that may have more time. I really do need to have Mental Health Representation on the CJAC roster for Brazos County.They don't really check if they participate,just that they are on the roster. i would recommend appointing Kim Dimmett-Executive Director of the Sexual Assault Resource Center.We have to have victirns agency representation that is outside of the county or city offices.The other counties in the Brazos Valley have their victims coordinators in the county offices.Lindsey LeBlanc was appointed in that role but she resigned and now works at Allen Academy.I did keep her on CJAC.It is up to the Commissioners if they want to keep her(Lindsey)in that role. This was included in the first email and lists the disciplines that we have to have representation for.The Office of the Governor reduced the number of disciplines so it made the other category increase for us. ****We need more Mental Health,Education,Juvenile Justice and Prosecution/Courts Representatives. (-Please note ****We do not need any more Law Enforcement or Other Representatives. The Other Representatives are the ones that do not fit into any of the other categories.This includes citizens and most city and county personnel.You can replace one of these members with someone of the same designation. (-Please note this as well Number of Percent Representatives of Total . Education 4 7.80% Juvenile Justice 5 9.800/0 This is how I designated each of the current Brazos County members: Law Enforcement 15 29.40% Mental Health 2 3.90% a Dawn Marie Baletka (Discipline-Education) Other 16 31.40% Professor,TAMU Prosecution/Courts 4 7.80% • Wayne Dicky(Discipline-Law Enforcement) - Sheriff,Brazos County • Victims Services 5 9.80% • Bobby Richardson(Discipline-Law Enforcement) Assistant Chief,TAMU PD Total 51 • • Faye Lime(Discipline-Other) Citizen,Brazos County • Lindsey LeBlanc(Discipline—Education) Director of Advancement,Allen Academy • Dorothy Nevill(Discipline—Victims Services) Executive Director,Twin City Mission • Robert Reed(Discipline—Mental Health) Dir of Rural Services,MHMR • It I can think of anything else I will share It with you Sincerely, Rebecca From:Marsha D.Anderson<MAnderson@brazoscountytx.gov> Sent:Tuesday,July 15, 2025 9:37 PM To: Rebecca Hill<Rebecca.Hill@bvcog.org> Subject:RE: Information on CJAC Members-Attendance and Participation HI Rebecca, • Thank you for the information on CJAC Members. AS you might know,Judge Peters has appointed Kyle Kacal as Acting Judge until his return to office.I would like to bring Judge Kacal up to speed as much as possible on the appointment's. I would appreciate any information you can provide to help with this task. Thanks a lot. Marsha Anderson From:Rebecca Hill<Rebecca.Hill@bvcog.org> Sent:Wednesday,July 9,2025 9:45 AM To:Marsha D.Anderson<MAnderson@brazoscountytx.gov> Subject: Information on CJAC Members-Attendance and Participation ;Brazos County Disclaimer • *****This is an email from an EXTERNAL source.DO NOT click links or open attachments unless you recognize the sender and have verified that the ,content is safe.Never enter USERNAME,PASSWORD or sensitive information on pages linked from this email.***** Good Morning Marsha, Please see chart below for attendance and participation record for current CJAC members.Just a reminder that we need appointments/reappointments for all CJAC members. - CJAC Meetings Participated In Scoring Grant Applications • CJAC Memberts 3/31/2023 9/28/2023 11/9/2023 3/28/2024 10/1/2024 1/2/2025 3/25/2025 2023 2024 2025 Dawn Marie Baletka X X X X • X X X X X X Wayne Dicky X X CC X CC X X X Faye Lane X X Lindsey LeBlanc X X . X X X X X X X Dorothy Nevill X X X X X X Robert Reed Bobby Richardson X X X X X X Attended Meeting X Commissioners Court CC Not appointed yet • Please Let me know if you have any questions or need any additional information. Sincerely, Rebecca Rebecca Hill Planner Brazos Valley Council of Governments 3991E 29th St Bryan,TX 77803 Rebecca.hillna bvcog.org • (979) 595-2801 ext 2041 5 VISIT THE BVCOG PUBLIC SAFETY PLANNING WEBSITE FOR RESOURCES AND EVENTS! Marsha D.Anderson • From: Rebecca Hill <Rebecca.hiil@bvcog.org> Sent: Friday,August 8,2025 8:11 AM To: Marsha D.Anderson Subject: RE:Appointments Brazos County Disclaimer *****This is an email from an EXTERNAL source.DO NOT click links or open attachments unless you recognize the !sender and have verified that the content is safe.Never enter USERNAME,PASSWORD or sensitive information on [pages linked from this email.***** w _ And Faye Lane just let me know that she can no longer serve on CJAC. • From:Marsha D.Anderson<MAnderson@brazoscountytx.gov> Sent:Thursday,August 7,2025 9:44 PM • To:Rebecca Hill<Rebecca.hill@bvcog.org> • Subject:Appointments Hello Rebecca, We generally have a backup document attached to the CJAC agenda item requesting the appointments. Would you like me to use the email sent with all the notes and the comments or would you like to send another request I will use whatever you would like me to use. Thanks for the review. Marsha Anderson Administrative Specialist Brazos County Judge 200 S.Texas Ave.,Ste.332 Bryan,TX 77803 Ph.979-361-4101 Fax 979-361-4503 ATTENTION PUBLIC OFFICIALS(elected and/or volunteers):A"Reply to All"of this e-mail could lead to violations of the Texas Open Meetings Act. If replying,please reply only to the sender. • From: Rerrrca MTI To: Marsha D.Anderson Subject: CAC Appointmene-Add5onat Person Date: Wednesday,August 13,2075 11:02:25 AM Brazos County Disclaimer »"*"This is an email from an EXTERNAL source.DO NOT click links or open attachments unless you recognize the sender and have verified 3hat the content is safe.Never enter USERNAME,PASSWORD or sensitive information on pages linked from this email. Good Morning Marsha, Our current CJAC Chair,Sherrie Barratt,is retiring from her position as head of the Grimes Countyjuvenile Probation Department on August 315t.She was a Grimes County CJAC member due to that.She lives in Brazos County and would like to remain as a C/AC member so she would need to be a Brazos County member.Please let me know it this would be possible.She has perfect attendance at meetings as shown below: CJAC Meetings Participated In Scoring Grant Applications CJAC Memberts 3/31/2023 9/28/2023 11/9/2023 3/28/2024 10/1/2024 1/2/2025 3/25/2025 2023 2624 2025 Sherrie Barratt X X X X X X X X X X Sorry about this being late.I didn't realize where Sherrie lived. Sincerely, Rebecca Rebecca Hill Planner Brazos Valley Council of Governments 3391 E 29th St Bryan,TX 77803 Rel>ccca.hiWbvcog.org (979)595-2801 ext 2041 VISIT THE BVCOG P BLIC SAFETY PLANNING WEBSITE FOR RESOURCES AND EVENTS! UpT�' t G gyp:: 4TY OF 8�q BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Health District NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Approval of the reappointment of Dr. Jay Maddock to the Board of Health. Term of appointment is March 2025- March 2027. -O: Commissioners Court )ATE: 08/08/2025 'ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Appointment Request Maddock.pdf Appointment to Health District Cover Memo DDr. Jay Maddock - Reappointment Cell - Board of Health.pdf of Health Jay Maddock-Reappointment Cert Board Cover Memo of 5�AT E''0 F ?,p • . . tiolop % \ . r Tfe: 'co •.: oG 0i� 0 4. OF $ BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Dr. Jay Maddock to the Board of Health The term of this appointment is March 2025 —March 2027. /�� Ski, j'as Kyle ' Date Acting •unty Judge Brazos County Health Districtci,r7z 201 N. Texas Ave. Bryan, Texas 77803 Public/read ✓ Mnct.L Mom.Y.holocL L August 8,2025 Commissioners Court Brazos County,Texas Re:Appointment of Board of Health Member Dear Commissioners, On behalf of the Brazos County Health District, I respectfully request the Court's approval for the reappointment of Dr.Jay Maddock to the Board of Health for a new two-year term,running from March 2025 until March 2027. Dr.Maddock has served the Board with dedication and continues to contribute valuable expertise in support of the district's mission to protect and promote the health of our community. Thank you for your consideration of this request. Respectfully submitted, Santos Navarrette, Jr Health Director Brazos County Health District /4,i* ``� *. G"TYOF10--/ BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Approval of Judges and Alternate Judges submitted by the Republican and Democratic Party Chairs for the November 4, 2025 Constitutional Amendment Election. -O: Commissioners Court )ATE: 08/05/2025 ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Recommendations for Judges 2025.doc Recommendation for Judges/Alternates Cover Memo OPrescribed by Secretary of State Section 32.002(d),V.T.C.A.,Election Code 8/07 I,Trudy Hancock, REO, CERA, Elections Administrator of Brazos County do hereby submit the following persons for appointment as presiding judge and alternate judge for elections conducted by the county as required upon receipt of timely Iist(s) submitted by the appropriate political party chairs or as recommended by me if no list(s) were submitted timely by party chairs. The appointment will be a 1 year term,ending on July 31,2026. Yo, Trudy Hancock, RED, CERA, Adrninistrador de Elecciones del Condado de Brazos sotneto por este medio para nombrar las personas siguientes como juez de presidencia y juez alterno par alas elecciones conducidas por el condado como requerido, segrin el recibo de las listas oportunas sometidas por las silks politicas apropiadas del partido o segtin la recomendado por mi si no hay listas oportunas sometidas a!lado de las silks del partido. La cita sera un termino de 1 ano, terininando el 31 de Julio de 2026. Vote Center Presiding Judge Alternate Judge Centros de Votacion Juez de presidencia Juez alterno Millican United Methodist Church R*Jody Quimby D*Merritt Cole College Station Utilities Mtg&Tng Facility R*Bill Edson D*Nancy Inglis Galilee Baptist Church D*Reginald Nix R*Robert Bruce Zion Church of Kurten R*Carol Nichols D*Mary Ann Arnold Parkway Baptist Church D*Katrina Stewart R*Steve Weaver College Heights Assembly of God Church D*Rosemarie Swanson R*Sheila Carr First Baptist Church Bryan R*Diana Davis D*Mary Lou Adame Beacon Baptist Church R*Nathan Cook D*Charles Frazer Bryan Ballroom D*Lupe Ostiguin R*Coy Lynn Batson Brazos County Administration Bldg R*Mary Stasiowski D*Roel Villarreal Memorial Student Center(MSC) R*Jan DeCoste D*Jackie Giroraurd Lincoln Center R*Sonja Olsen D*Verna Dewees College Station City Hall R*Joann Gonzalez D*Ralph Cruzan College Station ISD Administration Bldg D*Eliza Gonzalez R*Bryan Grimsley Legends Event Center R*E J Biskup D*Jennifer Ross-Hasan Castle Heights Baptist Church D*Freddie Carter R*Tim Liddle St Francis Episcopal D*Erin Hill ' R*Debbie Ruetenik A&M Church of Christ R*Glynda Bricker D*Darrell Davis Arena Hall R*Jonathon Howerton D*Barry Car Brazos Center R*Marla Calvin D*Harotd Eaton Wellborn Baptist Church R*Brenda Grimsley D*Katina Hanna Living Hope Baptist Church R*Cari Bullington D*Gina Mosavi Church of the Nazarene R*Susan Stevenson D*James Woolley Justice of the Peace Pct 1 R*David Rhodes D*Cindy Monvicais Rellis Campus-Chapel&Assembly Hall R*Isaac Montoya D*Cynthia Cristner Christ Church D*George Sowden R*Brian Bricker Castlegate 11 R*Alice Artman D*Beverly Cunha Crestview at Arbor Oaks R*Cynthia Wiley D*Thomas Walker Central Count Manager Darlene Nichols Tabulating Supervisor Tracy Price Early Voting Ballot Board R*Brandon Gaines D*Amy Alge Issued this the 19th day of August,2025. Emitado este dia 19th de agosto 2025. APPROVED: Kyle Kacal, ounty Judge Juez interion :- condado :CC y GG tp' . • '•. MTV OF ®Q`P'.. BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Acceptance of the following FY 2026 Improvement Grant Awards from the Texas Indigent Defense Commission for the Brazos County Public Defender's Office: • a. Public Defender Mental Health Division Expansion in the amount of$250,325.00 County Match is $62,581.00. • b. Public Defender Juvenile and Appellate Expansion in the amount of$987,560.00 County Match is $247,291.00. • c. Brazos County Public Defender in the amount of$1,003,349.00 County Match is $668,898.00. "O: Commissioners Court )ATE: 08/12/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 1. Department requesting agenda item: Public Defender's Office 2. Department impacted by agenda item: Public Defender's Office 3. Brief explanation of agenda item and whether or not it is in the current year's budget: F' 2026 Grant Award for Public Defender's Office. Judge Kacal will need to sign the JOTES/EXCEPTIONS: acceptance form in order to initiate transfer of funds at the beginning of FY 2026. 4. Consequences for failing to approve agenda item: Grant eligibility will be reconsidered by Texas Indigent Defense Commission (TIDC). 5. Deadline for item approval: While no deadline is specified in the documents, TIDC expects the documents signed and returned at the earliest possible opportunity. 6. Site of work being performed, if applicable: N/A ATTACHMENTS: File Name Description Type FY26 Brazos Pub Defender Mental Health Expansion Grant Award.pdf FY26 Brazos Pub Defender Mental Health Cover Memo Expansion Grant Award FY26 Brazos PD Juv - Appellate SGA.pdf FY26 Brazos PD Juv-Appellate SGA Cover Memo FY26 FY26 Brazos Public Defender Continuing SGA.pdf SGA Brazos Public Defender Continuing Cover Memo EITIDC TEXAS INDIGENT DEFENSE COMMISSION CRAM: August 10, 2025 Honorable Missy Medary Cot-pus Christi,Presiding Judge. 5th Administrative The Honorable Duane Peters Judicial Region of Texas Brazos County Judge ExOFFICIOMEMBERS: Via E-mail: dpeters@brazoscountytx.gov Honorable Jimmy Blacklock Honorable Brandon Creighton Honorable Emily Joseph "Joe" RE: FY2026 Statement of Grant Award—MH-26-002 Honorable Joseph"Joe'Moody Honorable David J.Schenck Honorable John Smithee Dear Judge Peters: MEMBERS APPOINTED BY GOVERNOR: Mr.James D."Jim"Bethke Mr.Alex Burin Mr.Jay Cohen I am pleased to inform you that the Texas Indigent Defense Commission has Honorable Valerie Covey awarded Brazos County a FY2026 Improvement Grant in the amount of Honorable Richard Evans Honorable Missy Medary $250,325 for the Public Defender Mental Health Division Expansion. Your Honorable James R."J.R"Woolley,Jr. Statement of Grant Award for fiscal year 2026 is attached. Please sign page EtECITfIVEDIRECrDR: 2 of the award statement and return the full executed document to Scott Ehlers Grants@tidc.texas.gov to accept the award and become eligible for payments. Congratulations to Brazos County on taking the lead in Texas by developing this new indigent defense program. If you have any questions or need clarification of the information contained in this letter or the attached Statement of Grant Award, please contact Edwin Colfax, Director of Grant Funding, at (512) 463-2508 or ecolfax@tidc.texas.gov. Sincerely, Missy Medary Chair, Texas Indigent Defense Commission Presiding Judge, 5th Administrative Judicial Region of Texas Copy: kconner@co.brazos.tx.us ntwood@brazoscountvtx.gov Texas Indigent Defense Commission 209 West 14th Street,Room 202•Austin,Texas 78701 www.tidc.texas.gov Phone:512.936.6994 EITIDC TEXAS INDIGENT DEFENSE COMMISSION Statement of Grant Award FY2026 Improvement Grant Grant Number: MH-26-002 Grantee: Brazos County Program: Public Defender Mental Health Division Expansion Grant Period: 10/1/2025-9/30/2026 Grant Award: $250,325 The Texas Indigent Defense Commission (herein, the Commission) has awarded the above-referenced grant to Brazos County (herein, the County) for indigent defense services. The authorized official named on the grant application must sign this Statement of Grant Award and return it to the Commission. The grantee will not receive any grant funds until this notice is executed and returned to the Commission. Funding is provided as listed in the categories in the table below: Direct Costs: 1)Personnel(Total Number of FTEs: 2) $182,280 2)Fringe Benefits $78,526 3)Travel and Training $4,850 4)Equipment $19,800 5) Supplies $7,450 6) Contract Services $20,000 7)Indirect Costs $0 Total Approved Budget $312,906 Less Cash from Other Sources-County Match $62,581 Total Amount Funded by Commission $250,325 Standard Grant Conditions: • The authorized official for the grantee accepts the grant award. • The authorized official,financial officer,and program director,referred to below as grant officials,must comply with the terms of the grant as written in the Request for Applications issued in February 2025,including the rules and documents adopted by reference in the Commission's Grant Rules in Title 1,Part 8, Chapter 173,Texas Administrative Code. • The grant officials understand that a violation of any term of the grant may result in the Commission placing a temporary hold on grant funds,permanently de-obligating all or part of the grant funds,requiring reimbursement for funds already spent,or barring the organization from receiving future grants. • Disbursement of funds is always subject to the availability of funds. • The grant officials agree to follow the grant terms contained in the "Grant Terms and Conditions" contained in Attachment A which includes the final grant application. • Any indigent defense plan documents submitted to the Commission must continue to meet all grant eligibility requirements. • The judges hearing criminal and juvenile matters must amend the Indigent Defense Plan for their respective courts to include the program funded under this award as necessary and submit it to the Commission by November 1,2024. FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 1 of 18 The authorized official for this grant program has read the preceding and indicates agreement by signing the Statement of Grant Award included below. r�/ Si +- of Authorized Official K.`[LE ,<Prcam._ Coin 14-o6,E Name&Title(must print or type) LCLL m Ft , lO -5 Date FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 2 of 18 Attachment A Terms and Conditions In addition to the program requirements stated in the Request for Applications(RFA)these specific program requirements apply to this funded program. 1. FY26 marks the first year of a four-year funding plan for this expansion project.The grant covers 80%of the approved budget this year,60%in the second year,40%in the third year,and 20%in the fourth year.The County must submit a brief continuing grant application and TIDC Improvement Grant Resolution to be eligible for continued grants in each successive fiscal year of the funding plan. 2. Grant funds are distributed quarterly on a reimbursement basis.The County must submit quarterly grant program expenditure reports to obtain reimbursement of the scheduled percentage of expended funds based on actual expenditures.See the Timeline for Reporting and Fund Distribution at the end of this document for dates. 3. This grant requires quarterly progress reports.TIDC will create an on-line progress report to document the work performed in this program and other information necessary to evaluate the impact of the program.The county will be able to request modifications to the on-line report when the progress report items do not accurately reflect the work performed.See the Timeline for Reporting and Fund Distribution at the end of this document for dates. 4. The County must track public defender employee data necessary and submit the public defender salary section of the annual Indigent Defense Expenditure Report detailing hire dates,separation dates,vacancies,and actual salaries for each position funded under the grant. 5. The County must develop and maintain a Public Defender Oversight Board in accordance with Texas Code of Criminal Procedure Article 26.045 to oversee the operation of this program.The County must submit a draft policy detailing how the members are selected and the duties and procedures of the board to TIDC for feedback and approval prior to finalization.See TIDC guidance in A Guide to Public Defender Oversight Boards at www.tidc.texas.gov/media/8d8ca08fbfc7c34/a-guide-to-public-defender- oversight-boards-jan-2021.pdf. 6. The Oversight Board must meet at Ieast quarterly. The program's Oversight Board is responsible for recommending to the Commissioners Court the selection of the Chief Public Defender.The Chief Public Defender will be responsible for the implementation of this program and will hire staff sufficient to operate the department.Staffing with attorneys and support personnel must be supported by sufficient caseloads. 7. The County must provide to TIDC the minimum job requirements and a full job description of the staff positions specified under this project for feedback and approval before positions are publicly posted. 8. The County must develop or maintain a written policy that includes caseload standards for the public defender office as required in Texas Code of Criminal Procedure Articles 26.044 and that is consistent with research-based weighted caseload guidelines published by TIDC.The caseload policy must require the Chief Public Defender to review caseloads at least quarterly.The Chief Public Defender must notify TIDC and the program's Oversight Board in writing within 30 days if caseloads exceed the adopted standards.TIDC will review caseloads exceeding TIDC published guidelines and may withhold program funding based on excessive caseloads. 9. A Public Defender Office Case Representation Policies and Procedures Manual must be developed and provided to the Commission with the second quarterly progress report. The Public Defender Office should consider relevant professional standards of representation such as the Texas State Bar Performance Guidelines for Non-Capital Criminal Defense Representation when developing the manual.Any revised versions of the Policies and Procedures Manual must be submitted with regular quarterly progress reports. 10. The program must record attorney and support staff work time in a manner that allows for accurate completion of the Indigent Defense Expenditure Report and Public Defender Addendum.Records must contain sufficient detail to allocate time and salary across categories of offenses (capital, non-capital felony,misdemeanor,juvenile, felony appeals, misdemeanor appeals,and juvenile appeals) and to document the number of cases disposed by attorney for each court. 11. The judges must submit a copy of the public defender plan of operation or proposal approved by the applicable commissioners court as part of each indigent defense plan applicable to cases in which the public defender's office will provide representation;as required by Section 79.036(a)(2),Government Code. 12. Requests to revise the scope,target,or staffing of the project,or substantively alter project activities require advance written approval from TIDC.Budget adjustments consisting of reallocations of funds among or within budget categories in excess of$10,000 or ten FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 3 of 18 percent of the original approved budget,whichever is less,are considered budget adjustments and are allowable only with prior approval of the executive director of the Commission. 13. Equipment and other start-up costs included in the first-year start-up budget will not be carried forward into subsequent years of funding. 14. The County must develop a written policy that includes a formal intake process for this program.The policy must include: I) procedures to refer clients from courts and the private bar;2)a method to screen and/or assess the defendants who are referred for representation under this program;and 3)a set priority population criteria to determine which clients are to be represented if referrals are greater than caseload capacity.The priority population criteria may include factors of mental health,intellectual or developmental disability,institutionalization history,medical history,personal history of the defendant. 15. The County will provide a written plan on how it will coordinate with,and not duplicate the work of,existing mental health systems. The plan must demonstrate how the County will identify and incorporate available mental health screening,assessment,treatment, and community services available to the defendants served by the grant program.The plan must also address how the positions funded under this grant will fit into the County's methods of operation for the identification of mentally ill arrestees and for providing assessment,treatment and bonding options to these arrestees under Article 16.22 and Article 17.032 of the Texas Code of Criminal Procedure. 16. Contracts with third parties for indigent defense services under this grant must be provided to TIDC and approved prior to execution. 17. Grantees that use grant funds to contract for services must develop and include in the contract provisions to monitor each contract that is for more than$10,000 per year.These provisions must include specific actions to be taken if the grantee discovers that the contractor's performance does not meet the operational or performance terms of the contract. FY26 Grant Application and Revisions Follow FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 4 of 18 2026 Brazos County Improvement Grant Application Narrative Brazos County Public Defender's Office Mental Health Division Mental Health Public Defender Improvement a.Application Form Counties Represented: Brazos Fiscal Year: 2026 State Payee Identification Number: 17460004330038 Division To Administer Grant: Brazos County Public Defenders Office Program Title: Brazos County Public Defender's Office Mental Health Division Requested Grant Amount: $329,082.60 Authorized Official: Duane Peters Financial Officer: Katie Conner Program Director: Nathan Wood Mailing Address: 200 South Texas Avenue; Suite 126; Bryan,TX 77803 b. Introduction (Executive Summary) Brazos County has a strong need for specialized mental health services and representation where the criminal justice system intersects with mental illness. With grant funding, BCPDO will launch a Mental Health Division with one dedicated defender and one case worker to represent indigent clients whose criminal charges stem from mental illness.The team will coordinate legal advocacy, treatment linkage, and social-service planning; secure prompt release under mental-health bonds; and support Brazos County's new Mental Health Court. Expected outcomes: fewer jail days, competency exams, and repeat arrests, plus faster, higher-quality case resolutions and measurable court savings. Funding this program captures the proven benefits of Texas mental-health defender models. c. Problem Statement Brazos County faces a significant challenge in addressing the intersection of mental illness and the criminal justice system. MHMR Authority of Brazos Valley(the local mental health authority) estimates that more than 14,000 individuals in the county live with serious mental illness (SMI).The county's criminal justice system is increasingly overwhelmed by cases involving individuals who require specialized care, treatment, and support. Our current system lacks a dedicated framework for effectively handling these individuals, resulting in costly, inefficient, and often inadequate responses to mental health crises within the justice system. Data collected from various sources, including the Brazos County Jail, mental health crisis interventions, and law enforcement responses, highlights the extent of the problem. On average, 20.75%of inmates in the county jail are prescribed psychotropic medications,with monthly medication costs totaling $11,147. Furthermore, between June and August 2024,76 individuals were identified as having probable mental health disorders, demonstrating the need for more targeted and integrated mental health services. Despite these significant needs, the county continues to rely on traditional, resource-intensive approaches, such as incarceration, rather than proactive diversion or treatment options. The county has recognized these deficiencies by creating a Mental Health Court in 2025. The social and economic costs of the current system are high. Individuals with mental health disorders often face prolonged incarceration, delayed treatment, and recurring cycles of criminal justice involvement, leading to increased public spending on jail services, medical care, and crisis interventions.Additionally,the lack of a coordinated mental health response exacerbates the challenges of reintegration into society, contributing to higher recidivism rates and increased long-term strain on both the legal and healthcare systems. Currently,while some efforts are made to connect individuals with mental health resources through crisis intervention and medication management, these efforts are fragmented and insufficient.Without a dedicated mental health division within the Public Defender's Office, there is no formal structure to ensure that individuals with mental health needs are consistently identified, treated, and supported throughout the legal process. To address these challenges, the proposed activity aims to establish a Mental Health Division within the Public Defender's Office, which will focus on providing comprehensive, coordinated legal representation for individuals with FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 5 of 18 serious mental illness.This initiative will reduce jail overcrowding, decrease the reliance on emergency psychiatric interventions,and provide more effective, cost-efficient solutions for individuals in the criminal justice system. d. Objectives 1. Division launch. Hire one full time attorney and one full time caseworker who are fully dedicated to providing specialized and holistic representation to clients appointed to the BCPDO. This establishes a dedicated framework that is currently missing. 2. Early identification. Coordinate with jail staff, law enforcement, and the local mental health authority to identify arrestees with probable serious mental illness. Work with the indigent defense coordinator and local judges to amend the indigent defense plan to prioritize BCPDO appointment to mental health cases by June 1,2026. 3. Bond relief&pre-trial diversion. Address overcrowding and incarceration costs by securing mental health bonds or specialty court diversion for eligible clients. 4. Stakeholder training and outreach. Deliver interdisciplinary training on mental health defense, restoration, and trauma-informed advocacy to PDO staff, local judges, and the defense bar by August 31, 2026, in order to build county-wide capacity to handle mental health cases for effectively. 5.Treatment and engagement. Ensure mental health caseload clients attend initial community-based treatment appointment within 14 days of release or case disposition. This will improve continuity of care and lower recidivism. e.Activities 1. Division launch. Recruit and hire attorney and caseworker by December 15, 2025. Recruitment rubric will emphasize mental health experience. On-boarding process will include observation and shadowing of established mental health divisions in other Texas counties.The team will provide courtroom coverage for the Brazos County Mental Health Court, Brazos County Specialty Drug Court, and all mental health dockets established by local judges to address cases involving issues of competency, restoration, court-ordered medication, and filed cases involving a serious mental illness component. 2. Early identification.The team will coordinate with the jail medical staff and the local mental health authority to screen incoming arrestees for serious mental illness and route the case to the BCPDO. This screening is already taking place, however, there is no local mechanism in place to quickly route the case to a mental health program or a mental health defender. Rapid assessment and routing will increase diversion eligibility and expedite contact with community-based services. 3. Bond relief&pretrial diversion.Within 72 hours of appointment, the caseworker will draft a safety and treatment plan, and the attorney will file a bond motion. Office staff will track bonds filed, bonds granted, and diversions accepted. 4. Stakeholder training and outreach. Mental health defender will communicate with local judges, private attorneys, MHMR,jail 5.Treatment and engagement.The caseworker will schedule first appointment or visit to appropriate community- based program or service for client and facilitate client's attendance. Client contact and communication will continue with phone calls, emails, text messages, home visits and other means. 6. Caseworker provides secondary support for adult non-mental-health caseload as time and responsibilities allow. Integrated Holistic Defense. Team staffing and coordination with trial division, investigator, mitigation specialist to provide holistic defense. Where charges are filed and prosecuted, the mental health defender and caseworker will be assisted by a trial division defender and investigator to achieve the best possible outcome for the client. f. Evaluation FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 6 of 18 1. Early Identification. Confirmation that 100% of jail bookings are screened for serious mental illness. Barring conflicts, approximately 90% of SM I-positive cases should be appointed to BCPDO within 48 hrs of indigency determination. Cases involving serious mental illness are flagged in LegalServer case management and the mental health defender is assigned as the responsible attorney. Screening and routing efficiency is reported at weekly meetings and added to the quarterly progress reports. These reports are presented to the Advisory Board and to TIDC. 2. Bond relief and diversion. In the first year of prioritized routing of cases, >60% of eligible MR clients receive MR bond or specialty-court diversion.Average length of pretrial incarceration is decreased by>10%. Pretrial dispositions of cases and bond reductions are already tracked by the BCPDO, and this information is reported to the Advisory Board and to TIDC through quarterly progress reports. 3. Stakeholder Training.4 hours of CLE and/or continuing education delivered by August 31, 2026. >80% rate content "useful" on exit feedback. 4.Treatment and engagement. >75% of,MH clients attend 1st community appointment within 14 days of release/disposition.The caseworker will validate attendance on a case-by-case basis and report to mental health attorney and Chief Public Defender each week at weekly meeting.This will require HIPAA releases by clients and HIPAA-compliant exchanges of information with the LMHA. Missed appointments are flagged in the system and followed up on by caseworker and attorney.Attendance rate is reported in quarterly progress reports submitted to Advisory Board and to TIDC. g. Future Funding Brazos County recognizes that a dedicated Mental-Health Defense Division is essential to protecting the rights-and improving the clinical outcomes-of justice-involved residents with serious mental illness.TIDC's start-up investment will underwrite Year 1 staffing and launch costs, but the County has already embedded a multi-year match and step- down plan into its FY 26-FY 29 financial forecast. Beginning in FY 29, the County will assume 100 %of Division costs.The current Capital Improvement Plan allocates shell office space for the PDO in the new County Annex at 101 N.Texas Avenue, Bryan-eliminating future [ease expense and allowing the Mental-Health team to expand without additional facilities funding. Jail-day savings from mental-health bond releases (projected 1,600 bed-days/year) and reduced psychotropic- medication costs will be tracked, providing a recurring fiscal offset that will help finance the County's share once grant funds sunset. As caseload capacity stabilizes, the PDO will integrate the Mental-Health Division into a broader regional model, offering representation to neighboring counties under interlocal agreements-spreading fixed costs and sustaining specialized staff. With this structured financial plan, Brazos County ensures that the Mental-Health Division will not only outlive the four- year grant but will become a permanent,fiscally sound component of the County's indigent-defense system. h. Budget Narrative and Budget Form Salaries and Fringe Benefits Job Title and Narrative Salary Fringe Total Mental Health Defender $ 117,926.00 $ 45,896.37 $ 163,822.37 Narrative/Justification A Mental Health Public Defender is being requested to oversee the increase of new appointments on cases with an underlying mental health component. This position will center around the creation of the Mental Health Division of the Public Defender's Office and overseeing an Investigator, Legal Assistant and Case Worker.A minimum of ten years' experience in criminal law and a minimum of five years'experience handling mental health caseloads will be required for hiring this position.The Chief Mental Health Public Defender will provide specialized Iegal representation to clients with mental health issues who are involved in the criminal justice system by advocating for clients' legal rights and needs, coordinating with mental health professionals, and developing individualized defense strategies. This work will ensure that clients receive appropriate treatment and support throughout the legal process.The salary for this position is based on pay parity with chief prosecuting attorneys in Brazos County at$117,926.00 with fringe benefits of$45,896.37.The total budget for this position is$163,822.37. FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 7 of 18 Job Title and Narrative Salary Fringe Total Case Worker $ 72,030.00 $ 34,530.23 $ 106,560.23 Narrative/Justification The Case Worker determines client eligibility and referrals for a variety of social services and provides short-term case management. This position researches and establishes connections with service providers in the region on behalf of the Public Defender's Office.The Case Worker spends a significant amount of time communicating with various social service agencies and non-profit organizations to connect clients with housing, substance abuse treatment,and mental health treatment,to name a few. This position is critical and essential to providing holistic defense to indigent clients. The salary is currently set at $72,030.00 with fringe benefits totaling$34,530.23,for a total of$106,560.23 Expense Narrative and Justification Supplies: Supplies Cost Narrative This expense will cover the cost of copier and printing supplies. Color printers are required for our office and the Copier&Printing cartridge replacements have begun to consume more of the Supplies $ 1,000.00 printing supply budget. This expense will cover the cost of office supplies.This includes supplies that facilitate daily operations.These supplies require replacement on a routine basis throughout the fiscal year due to attorney and staff consumption.This Office Supplies $ 2,000.00 expense has been reduced from last year's proposed budget. This expense will cover the cost of printing business cards and educational materials that promote connectivity with the Printing $ 600.00 Public Defender's Office Subscriptions and Publications covers the cost of educational Subscriptions $ 3,500.00 resources for attorneys. Copier&Printer This budget is dedicated to ensuring copiers and printers Maintenance $ 350.00 remain operational. Total $ 7,450.00 Travel: Travel Cost Narrative This budget will support attorney and staff continuing Conference/Seminars $ 5,700.00 education. This budget will support attorney and staff continuing Travel $ 5,000.00 education. This budget will cover the cost of fuel for the department vehicle which is used for transportation to and from(but not limited to)case related investigations,witness meetings,client Gas $ 750.00 meetings and expert meetings. Total $ 11,450.00 Equipment: Equipment Cost Narrative This expense will help cover the cost of office furniture for the Furniture $ 4,400.00 new employees. IT $ 13,000.00 This expense will cover the purchase of new equipment. Lantos monitors docks printers,and scanners will be FY26 Brazos Statement of Grant Award,Public Defer der mental hea ivision xb nsion8 of 18 included in this purchase. $1500/laptop set up and$6,000 for a new printer/scanner/fax machine The budget for cell phones is$50/phone line for all FTEs for Cell Phones $ 2,400.00 12 months. Total $ 19,800.00 Contracts: Contracts Cost Narrative These costs cover fees associated with representation of clients.Including,but not limited to,transcriptions by court Court Costs $ 12,000.00 reporters and experts used in trial defense. Computer Contract $ - These fees are necessarily incurred due to appointments on cases with non-English speaking clients.Interpreters are essential and facilitate communication during client meetings Interpreters $ 8,000.00 to explain legal proceedings and options. Total $ 20,000.00 Summary: Fiscal year 2026 is the first year of the Mental Health Division of the Public Defender's Office.The total cost of this program for Texas Indigent Defense Commission is$329,082.60. Personnel Costs $270,382.60 FTE's 2.00 Salary $189,956.00 Fringe Benefits $80,426.60 Travel and Training $11,450.00 Equipment $19,800.00 Supplies $7,450.00 Contract Services $20,000.00 Indirect $0.00 Total $329,082.60 Required County Match $0.00 Total less County Match $329,082.60 Home FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 9 of 18 June 18, 2025 To: Edwin Colfax Re: 2026 Letter Supplement Including Explanation of Costs and Specifically Anticipated Salaries for FY 2026 Grant Applications Mr. Colfax, Please see the attached letter supplement following our phone call yesterday. This letter supplement provides more specifically anticipated salary costs for FY 2026 as well as some basis for cost explanations for some individual line items you mentioned. Our requests were submitted in three separate grant applications: • D20260210820250509 (Continuing Improvement) • D20260210220250509 (New Improvement) • D20260211120250509 (Mental Health) Please consider the information in the attached supplement as an update for all three applications. In addition to the letter update, I have also attached information relevant to pay parity. Please contact me directly with any questions you may have. Sincerely, sidelelE Nathan Wood Brazos County Public Defender's Office Chief Public Defender 979-361-4581 ntwood@brazoscountytx.gov FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 10 of 18 SALARIES Chief Public Defender The Chief Public Defender position for the BCPDO is salaried at$145,649.92. The elected Criminal District Attorney of Brazos County receives a salary of$186,000 (including an $18,000 supplement from the county). Currently,the First Assistant District Attorney receives a salary of $173,250.The First Assistant County Attorney receives a salary of$155,850. In addition,there are five felony prosecutors earning higher salaries than the Chief Public Defender. The salary also falls short of the salary range for Chief Public Defenders recommended by the 2024 TIDC Salary Study. The Brazos County Public Defender's Office Oversight Board recommends salary changes as necessary to the Commissioners Court.The Oversight Board has encouraged the BCPDO to seek full pay parity with local prosecutor's offices.A salary for this position that is in parity with local prosecutors' offices and consistent with the TIDC 2024 Public Defense Salary Study would be in the range of$175,000 to $184,152. Misdemeanor Defender Positions Under the Continuing Improvement Grant 1. One misdemeanor defender with three years of experience receives a salary of$101,000.This salary is on par with local prosecutor pay. However, the position falls short of 50 percentile mark determined by the 2024 T1DC Salary Study. That study suggests that trial and line defenders should be compensated within a salary range of$104,322 to $126,996. The BCPDO specifically anticipates setting the salary for this position as high as$108,575 depending on cost-of-living and/or merit increases. 2. A second misdemeanor defender with 3 years experience receives a salary of$98,000.This salary is on par with local prosecutor pay. However,the position falls short of 50 percentile mark determined by the 2024 TIDC Salary Study. That study suggests that trial and line defenders should be compensated within a salary range of$104,322 to$126,996. The BCPDO specifically anticipates setting the salary for this position as high as$105,350 depending on cost-of-living and/or merit increases. 3.The third misdemeanor defender position is filled by an attorney with 40 years of experience. This attorney is board certified in Criminal Law and Criminal Appellate Law. Currently his salary is set at $113,024.This salary falls far short of pay parity with local prosecutors.The only comparable prosecutor position to compare this position to is the appellate prosecutor in the DA's office with 35 years of experience who receives a salary of$150,842. It should be noted that,should an appellate defender position be created in the BCPDO for fiscal year 2026,this attorney will be moved into that position. The salary for this attorney should be set comparable to the appellate prosecutor in the DA's office. The BCPDO specifically anticipates setting the salary for this position at$158,995,on par with the only comparable prosecutor in the county and accounting for cost-of-living and/or merit increases. **Note: If this attorney is moved into the anticipated appellate defender position,then the BCPDO anticipates hiring a new misdemeanor defender for this position in the range of$91,000 to$95,000. FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 11 of 18 Felony Defender Positions Under the Continuing Improvement Grant 1. One existing felony defender currently employed by the BCPDO with 31 years of experience receives a salary of$133,099.72. Several felony prosecutors in the DA's office with less experience are compensated at higher salaries: $147,000 (with 26.5 years experience), $147,000 (with 14.5 years experience),$147,000 (with 17.5 years experience),with $141,000 (with 15.5 years experience), and $147,000 (with 22.5 years experience).The DA's office employs one felony prosecutor with 35 years of experience at a salary of$150, 842. BCPDO specifically anticipates setting the salary for this position at $148,025,on par local prosecutors in the county and accounting for cost-of-living and/or merit increases. 2.A second felony defender with the BCPDO receives a salary of$115,000 with 11 years of experience. (The start date for this employee is July 1, 2025.) Some felony prosecutors with comparable experience receive higher salaries: $136,500 (with 12.5 years experience),$147,000 (with 14.5 years experience), $141, 750 (with 15.5.years experience). This position's salary falls within the recommended salary range based on the 2024 Salary Study by TIDC, however; it does not demonstrate pay parity with comparable prosecutors within the county. BCPDO specifically anticipates setting the salary for this position at $119,500,on par local prosecutors in the county and accounting for cost-of-living and/or merit increases. Anticipated Salary Costs for Attorney Positions Under New Multi-Year Improvement Grant and Mental Health Defender Program Grant The BCPDO applied for a new multi-year improvement grant to add juvenile and appellate divisions to this office. Specifically anticipated salary costs for these positions are as follows: 1. Under the mental health defender program grant,the BCPDO anticipates hiring one mental health defender with ten or more years of experience.The comparable attorney position within the DA's office that deals with mental health cases and the mental health court is an attorney with 11 years of experience who receives a salary of 110,250. The anticipated salary for the Mental Health Defender position is$110,250 for fiscal year 2026. 2.The BCPDO already employs the attorney who will fill the appellate defender position. This is an attorney who is board certified in Criminal Law as well as Criminal Appeals, and who has 40 years of experience. The appellate prosecutor in the DA's office is an attorney with 35 years of experience and who receives a salary of$150,842.The BCPDO specifically anticipates setting the salary for this position at$158,995,on par with the only comparable prosecutor in the county and accounting for cost-of- living and/or merit increases. 3.The BCPDO has requested a position for a Managing Juvenile Defender to supervise all aspects of a new juvenile division. Comparable positions in the DA's office receive salaries of approximately $147,000. In order to recruit and retain a juvenile chief, provide a salary on par with local prosecutors, and set the salary for this managing position in a range of$139,110 to 162,000,the BCPDO requests that the salary for this position be set at$159,995. FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 12 of 18 4. Although the grant application requests salaries for juvenile defender positions be set at$126,000, this is really the maximum salary or salary cap for this position. The BCPDO anticipates hiring attorneys with 0 to 5 years experience to fill these positions and to make employment offers that are on par with local juvenile prosecutors.The BCPDO anticipates that the specific salaries will be set within a range of $91,000 to$105,000 depending on the experience of the attorney. Investigator Positions Under Both Continuing and New Grants 1.The BCPDO currently employs one investigator who receives a salary of$81,870. Comparable investigators in the DA's office receive salaries of$93,321 to $104,734.The requested salary for this position in the BCPDO under the Continuing Multi-Year Improvement grant application is$93,321. This salary is in approximate pay parity with local prosecutors. 2.The BCPDO requested an additional investigator under the new improvement grant to support juvenile and adult felony cases. The requested salary for this position is also$89,269. This salary is in approximate pay parity with local prosecutors and within recommended guidelines for TIDC. Support Staff Positions Under the Continuing Multi-Year Improvement Grant 1. The requested salary for the Office Administrator position is$81,565.This position provides direct administrative support to the Chief Public Defender including assistance with budget and grant management and preparation,workflow, procurement through the county's purchasing department and regulations, and providing direct supervision of non-attorney support staff. The requested salary is in parity with equivalent positions in the DA's and CA's offices for positions that provide administrative support directly to the department head: the administrative assistant to the County Attorney receives a salary of$103,028, and the administrative assistant to the District Attorney receives a salary of$80, 473. 2.The requested salary for our current paralegal position is $67,192. Comparable(administrative assistant/legal secretary) positions in the DA's office and CA's office receive salaries ranging between $55,557 to$69,368. It should be noted that these comparable positions are generally not filled by certified paralegals. The requested salary is in parity with comparable positions in prosecutors' offices in Brazos County. It also reflects the certification of the BCPDO's paralegal. 3.The requested salary for the BCPDO's current caseworker is$76,950. Comparable positions in local prosecutors'offices would be victim assistance and family violence coordinators. These positions receive salaries in the range of$56,944 to$94,392. The requested salary is in parity with these comparable positions. The salary also reflects that our caseworker has more than 30 years of experience as a probation officer in Brazos County and has a tremendous knowledge of that department's practices as they relate to our clients. FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 13 of 18 Requested Support Staff Positions Under the Mental Health Defender and New Multi-Year Improvement Grants 1. The BCPDO is requesting a new caseworker position be created under the Mental Health Defender grant. Comparable positions in local prosecutors' offices would be victim assistance and family violence coordinators. These positions receive salaries in the range of$56,944 to $94,392.This is not an entry- level caseworker position.The position will require recruiting and retaining a caseworker with expertise in mental health services.The anticipated salary for the mental health caseworker is $72,030.This is in parity with local prosecutors' offices and consistent with TIDC recommendations. 2.The BCPDO is requesting two new legal assistants for the juvenile division and appellate divisions. The appellate legal assistant will split time between appeals and regular misdemeanors and felonies. Comparable (administrative assistant/legal secretary) positions in the DA's office and CA's office receive salaries ranging between $55,557 to$69,368. The requested salary for this position is$58,420, which is in parity with local prosecutors' offices and consistent with TIDC recommendations. BASIS OF COSTS FOR VARIOUS LINE-ITEMS 1.Travel and Training costs under the continuing improvement grant are anticipated to be the same as for FY 2025. The requested amount in the continuing grant is the same as the budgeted amount for FY 2025.These amounts were sufficient to provide training to 10 FTE's. The department has a county vehicle that was helpful in mitigating travel costs incurred in conjunction with training (i.e., the BCPDO did not have to pay mileage associated with out of town training). It is anticipated that travel costs will increase as we add personnel. Anticipated travel costs under the mental health defender grant should be adjusted to$2,600 ($1,300 per employee), and training costs (Conference/Seminars) should be adjusted to $1,500 ($750 per employee).Travel costs for the new multi-year improvement grant should be adjusted to$10,400 ($1,300 per employee), and training costs should be adjusted to $6,000 ($750 per employee). **The BCPDO will use TCDLA public defender stipends to reduce travel and training costs when possible.** 2. The desktop scanners requested in the new multi-year improvement grant are the same scanners used by current BCPDO staff. Quotes for this equipment were obtained through the Brazos County IT Department. The BCPDO is a "paperless"office, and it is necessary for staff to frequently use desktop scanners. 3.The printer/scanner requested under the mental health defender grant (described in the IT line of the equipment section) can be disregarded. The BCPDO has a copy machine for printing, scanning, copying, and faxing.After further consideration, a second copy machine for printing, copying, faxing and scanning purposes is not essential.The IT line item amount under the Equipment section of the mental health defender grant should be amended to request$7,000 instead of$13,000. FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 14 of 18 Brazos Revised Budget Proposal, MH Div Mental Health Division Position Salary FICA Retirement Insurance Worker's Comp Total Mental Health Defender $ 110,250.00 $ 8,434.13 $ 18,742.50 $ 16,692.00 $ 126.79 $ 154,245.41 Case Worker $ 72,030.00 $ 5,510.30 $ 12,245.10 $ 16,692.00 $ 82.83 $ 106,560.23 Total $ 182,280.00 $ 13,944.42 $ 30,987.60 $ 33,384.00 $ 209.62 $ 260,805.64 Operational Expenses Grant Total Supplies $ 7,450.00 Salaries $ 182,280.00 Equipment $ 19,800.00 Fringe $ 78,525.64 Contract $20,000.00 Operational Exp $ 52,100.00 Travel $ 4,850.00 Total $ 312,905.64 Total $ 52,100.00 - Supplies Cost Narrative This expense will cover the cost of copier and printing supplies.Color printers are required for our office and the cartridge replacements have Copier&Printing Supplies $ 1,000.00 begun to consume more of the printing supply budget. This expense will cover the cost of office supplies.This includes supplies that facilitate daily operations.These supplies require replacement on a routine basis throughout the fiscal year due to attorney and staff consumption.This expense has been reduced from last year's proposed Office Supplies $ 2,000.00 budget. This expense will cover the cost of printing business cards and educational materials that promote connectivity with the Public Printing $ 600.00 Defender's Office Subscriptions and Publications covers the cost of educational resources Subscriptions $ 3,500.00 for attorneys. FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 15 of 18 This budget is dedicated to ensuring copiers and printers remain Copier&Printer Mainten< $ 350.00 operational. Total $ 7,450.00 Travel Cost Narrative Conference/Seminars $ 1,500.00 This budget will support attorney and staff continuing education. Travel $ 2,600.00 This budget will support attorney and staff continuing education. This budget will cover the cost of fuel for the department vehicle which is used for transportation to and from (but not limited to)case related Gas $ 750.00 investigations,witness meetings,client meetings and expert meetings. Total $ 4,850.00 Equipment Cost Narrative This expense will help cover the cost of office furniture for the new Furniture $ 4,400.00 employees. This expense will cover the purchase of new equipment. Laptops, monitors,docks, printers,and scanners will be included in this purchase. IT $ 13,000.00 $1500/laptop set up and$6,000 for a new printer/scanner/fax machine Cell Phones $ 2,400.00 The budget for cell phones is$50/phone line for all FTEs for 12 months. Total $ 19,800.00 Contracts Cost Narrative Court Costs $ 12,000.00 These costs cover fees associated with representation of clients. Computer Contract $ - Interpreters $ 8,000.00 These fees are necessarily incurred due to appointments on cases with FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 16 of 18 Total $20,000.00 FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 17 of 18 Timeline for Reporting and Fund Distribution Reports will be submitted on-line at tidc.tamu.edu. ______________________________Period Type Report Due Date Report Due Fund Distribution Date October 2025 through December Grant Expenditure Report January 15,2026 February 2026 2025 Progress Report January 2026 through March 2026 Grant Expenditure Report April 15,2026 May 2026 Progress Report April 2026 through June 20206 Grant Expenditure Report July 15,2026 August 2026 Progress Report July 2026 through September 2026 Grant Expenditure Report October 15,2026 December 2026 Progress Report FY26 Brazos Statement of Grant Award,Public Defender Mental Health Division Expansion 18 of 18 EJTIDC TEXAS INDIGENT DEFENSE COMMISSION CHAIR: August 10, 2025 Honorable Missy Medary Corpus Christi,Presiding Judge, 5th Administrative The Honorable Duane Peters Judicial Region of Texas Brazos County Judge Ex orriao MEMBERS: Via E-mail: dpeters@brazoscountytx.gov Honorable Jimmy Blacklock Honorable Brandon Creighton Honorable Emily RE: FY2026 Statement of Grant Award—212-26-C14 Joseph"Joe" Moody Honorable Josseph Honorable David J.Schenck Honorable John Smithee Dear Judge Peters: MEMBERS APPOINTED BY GOVERNOR: Mr.James D."Jim"Bethke Mr.Alex Burin Mr.Jay Cohen I am pleased to inform you that the Texas Indigent Defense Commission has Honorable Valerie Covey awarded Brazos County a FY2026 Improvement Grant in the amount of Honorable Richard Evans Honorable Missy Medary $987,560 for the Public Defender Juvenile & Appellate Expansion program. Honorable James R."J.R." Woolley,Jr. Your Statement of Grant Award for fiscal year 2026 is attached. Please sign W EXECUTIVEDIREcrOR: page 2 of the award statement and return the full executed document to Scott Ehlers Grants@tidc.texas.gov to accept the award and become eligible for payments. Congratulations to Brazos County on taking the lead in Texas by developing this new indigent defense program. If you have any questions or need clarification of the information contained in this letter or the attached Statement of Grant Award, please contact Edwin Colfax, Director of Grant Funding, at(512) 463-2508 or ecolfax@tidc.texas.gov. Sincerely, Missy Medary Chair, Texas Indigent Defense Commission Presiding Judge, 5th Administrative Judicial Region of Texas Copy: kconner@co.brazos.tx.us ntwood@brazoscountytx.gov Texas Indigent Defense Commission 209 West 14th Street,Room 202•Austin,Texas 78701 www.tidc.texas.gov Phone:512.936.6994 ILTT' IDC TEXAS INDIGENT DEFENSE COMMISSION Statement of Grant Award FY2026 Improvement Grant Grant Number: 212-26-C14 Grantee: Brazos County Program: Public Defender Juvenile&Appellate Expansion Grant Period: 10/1/2025-9/30/2026 Grant Award: $987,560 The Texas Indigent Defense Commission (herein, the Commission) has awarded the above-referenced grant to Brazos County (herein, the County) for indigent defense services. The authorized official named on the grant application must sign this Statement of Grant Award and return it to the Commission. The grantee will not receive any grant funds until this notice is executed and returned to the Commission. Funding is provided as listed in the categories in the table below: Direct Costs: 1)Personnel(Total Number of FTEs: 8) $807,129 2)Fringe Benefits $333,422 3)Travel and Training $1 7,400 4)Equipment $38,400 5) Supplies $13,500 6) Contract Services $25,000 7) Indirect Costs $0 Total Approved Budget $1,234,851 Less Cash from Other Sources-County Match $247,291 Total Amount Funded by Commission $987,560 Standard Grant Conditions: • The authorized official for the grantee accepts the grant award. • The authorized official,financial officer,and program director,referred to below as grant officials,must comply with the terms of the grant as written in the Request for Applications issued in February 2025,including the rules and documents adopted by reference in the Commission's Grant Rules in Title 1,Part 8, Chapter 173,Texas Administrative Code. • The grant officials understand that a violation of any term of the grant may result in the Commission placing a temporary hold on grant funds,permanently de-obligating all or part of the grant funds,requiring reimbursement for funds already spent,or barring the organization from receiving future grants. • Disbursement of funds is always subject to the availability of funds. • The grant officials agree to follow the grant terms contained in the "Grant Terms and Conditions" contained in Attachment A which includes the final grant application. • Any indigent defense plan documents submitted to the Commission must continue to meet all grant eligibility requirements. • The judges hearing criminal and juvenile matters must amend the Indigent Defense Plan for their respective courts to include the program funded under this award as necessary and submit it to the Commission by November 1,2024. FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 1 of 18 The authorized official for this grant program has read the preceding and indicates agreement by signing the Statement of Grant Award included below. e of Authorized Official 164LE 1`ftC14L- A -t rii COu -r i (Tu._Dcot Name &Title (must print or type) u_5i 19 I 3O�S" Date FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 2 of 18 Attachment A Terms and Conditions In addition to the program requirements stated in the Request for Applications(RFA)these specific program requirements apply to this funded program. 1. FY26 marks the first year of a four-year funding plan for this expansion project.The grant covers 80%of the approved budget this year,60%in the second year,40%in the third year,and 20%in the fourth year.The County must submit a brief continuing grant application and TIDC Improvement Grant Resolution to be eligible for continued grants in each successive fiscal year of the funding plan. 2. Grant funds are distributed quarterly on a reimbursement basis.The County must submit quarterly grant program expenditure reports to obtain reimbursement of the scheduled percentage of expended funds based on actual expenditures.See the Timeline for Reporting and Fund Distribution at the end of this document for dates. 3. This grant requires quarterly progress reports.TIDC will create an on-line progress report to document the work performed in this program and other information necessary to evaluate the impact of the program.The county will be able to request modifications to the on-line report when the progress report items do not accurately reflect the work performed. See the Timeline for Reporting and Fund Distribution at the end of this document for dates. 4. The County must track public defender employee data necessary and submit the public defender salary section of the annual Indigent Defense Expenditure Report detailing hire dates,separation dates,vacancies,and actual salaries for each position funded under the grant. 5. The County must develop and maintain a Public Defender Oversight Board in accordance with Texas Code of Criminal Procedure Article 26.045 to oversee the operation of this program.The County must submit a draft policy detailing how the members are selected and the duties and procedures of the board to TIDC for feedback and approval prior to finalization.See TIDC guidance in A Guide to Public Defender Oversight Boards at www.tidc.texas.gov/media/8d8ca08tbfc7c34/a-guide-to-public-defenderr- oversight-boards jan-2021.pdf. 6. The Oversight Board must meet at least quarterly. The program's Oversight Board is responsible for recommending to the Commissioners Court the selection of the Chief Public Defender.The Chief Public Defender will be responsible for the implementation of this program and will hire staff sufficient to operate the department.Staffing with attorneys and support personnel must be supported by sufficient caseloads. 7. The County must provide to TIDC the minimum job requirements and a full job description of the staff positions specified under this project for feedback and approval before positions are publicly posted. 8. The County must develop or maintain a written policy that includes caseload standards for the public defender office as required in Texas Code of Criminal Procedure Articles 26.044 and that is consistent with research-based weighted caseload guidelines published by TIDC.The caseload policy must require the Chief Public Defender to review caseloads at least quarterly.The Chief Public Defender must notify TIDC and the program's Oversight Board in writing within 30 days if caseloads exceed the adopted standards.TIDC will review caseloads exceeding TIDC published guidelines and may withhold program funding based on excessive caseloads. 9. A Public Defender Office Case Representation Policies and Procedures Manual must be developed and provided to the Commission with the second quarterly progress report. The Public Defender Office should consider relevant professional standards of representation such as the Texas State Bar Performance Guidelines for Non-Capital Criminal Defense Representation when developing the manual.Any revised versions of the Policies and Procedures Manual must be submitted with regular quarterly progress reports. I0. The program must record attorney and support staff work time in a manner that allows for accurate completion of the Indigent Defense Expenditure Report and Public Defender Addendum.Records must contain sufficient detail to allocate time and salary across categories of offenses(capital, non-capital felony,misdemeanor,juvenile, felony appeals,misdemeanor appeals,and juvenile appeals) and to document the number of cases disposed by attorney for each court. 11. The judges must submit a copy of the public defender plan of operation or proposal approved by the applicable commissioners court as part of each indigent defense plan applicable to cases in which the public defender's office will provide representation,as required by Section 79.036(a)(2),Government Code. 12. Requests to revise the scope,target,or staffing of the project,or substantively alter project activities require advance written approval from TIDC.Budget adjustments consisting of reallocations of funds among or within budget categories in excess of$10,000 or ten FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 3 of 18 percent of the original approved budget,whichever is less,are considered budget adjustments and are allowable only with prior approval of the executive director of the Commission. 13. Equipment and other start-up costs included in the first-year start-up budget will not be carried forward into subsequent years of funding. 14. Contracts with third parties for indigent defense services under this grant must be provided to TIDC and approved prior to execution. 15. Grantees that use grant funds to contract for services must develop and include in the contract provisions to monitor each contract that is for more than$10,000 per year.These provisions must include specific actions to be taken if the grantee discovers that the contractor's performance does not meet the operational or performance terms of the contract. FY26 Grant Application and Revisions Follow FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 4 of 18 2026 Brazos County Improvement Grant Application Narrative Division Expansion-New Grant Application Multi-year a.Application Form Counties Represented: Brazos Fiscal Year: 2026 State Payee Identification Number: 17460004330038 Division To Administer Grant: Brazos County Public Defenders Office Program Title: Division Expansion-New Grant Application Requested Grant Amount: $1,045,654.51 Authorized Official: Duane Peters Financial Officer: Katie Conner Program Director: Nathan Wood Mailing Address: 200 South Texas Avenue; Suite 126; Bryan,TX 77803 b. Introduction (Executive Summary) Brazos County seeks TIDC Improvement Grant funding to expand the Brazos County Public Defender's Office (BCPDO)through the creation of a dedicated Juvenile Division and Appellate Division.This grant will fund three full- time juvenile defenders, one appellate defender, and supporting staff necessary to implement holistic, high-quality indigent defense services for youth and indigent appellants.The expansion aims to reduce case delays, ensure constitutional representation, and create a sustainable infrastructure for long-term indigent defense across Brazos County. c. Problem Statement Brazos County's juvenile and appellate indigent defense systems are currently under-resourced, fragmented, and unsustainable.Juvenile filings in Brazos County have surged post-pandemic-from 401 new juvenile cases in 2022 to 553 in 2023. In the first quarter of 2025 alone, 115 new juvenile cases were added, signaling a continued high demand for juvenile representation.As is the case with adult indigent defense, as the demand for representation increases,the number of attorneys accepting juvenile and appellate cases is low. Historically, the County contracted with a private law firm for juvenile appointments, but this model no longer meets demand. Detention hearings occur almost daily, and the District Attorney's Office dedicates three prosecutors, an investigator, and multiple staff to juvenile cases. In contrast, there are no public defenders exclusively dedicated to juveniles.This imbalance strains the courts and fails to ensure constitutionally adequate representation. In 2024, the TIDC Board and the Brazos County Commissioners Court approved our request to provide appellate representation for indigent defendants in Brazos County. At the time, there was only a single private attorney accepting such appointments, and the BCPDO had a defender on staff who is board certified in Criminal Appeals. That attorney was (and continues to) occupy a misdemeanor defender position. Despite carrying a misdemeanor caseload, this public defender has handled 25 appellate matters on behalf of the county since the BCPDO was approved to handle appeals.These matters have included high level felonies such as murder, sexual assaults, crimes against children, and other charges that carry a high range of punishment. The demand for appellate representation for indigent defendants in Brazos County is high, and without a dedicated appellate position, BCPDO resources will be inadequate to meet that demand while also providing indigent defense services on adult misdemeanor and felony cases. d. Objectives 1. Establish a Juvenile Division within BCPDO, staffed with three full-time juvenile defenders to represent youth charged with delinquent offenses in Brazos County. These defenders will be dedicated exclusively to juvenile cases and will attend daily detention hearings, adjudications, and post-dispositional matters in both misdemeanor and felony-level cases. 2. Hire a Dedicated Appellate Defender to provide high-quality representation in direct criminal appeals and other post-conviction matters.The position will also assist with internal legal research, training, and litigation strategy across the office. 3. �EpnsurevTrIDC Caseload� a Compliancepp ) aby limiting juvenile �d�efeenderQcaseloads to no more than 140 cases FY26Braaoaslstatemen�norbram ward, 'un icue ends PxpanseonaJu enile&Appellate more than 31 appeals per yg of 18 consistent with national and state workload standards. 4. Recruit and Support New Staff by hiring a dedicated juvenile investigator, a legal assistant, and a caseworker who will prioritize juvenile cases but may also assist with adult clients as needed.These positions ensure the office can provide holistic, team-based defense in line with national best practices. 5. Enhance Timely and Consistent Client Engagement, ensuring that all new clients are contacted within 72 hours of appointment and interviewed within 10 business days. In juvenile cases, where pretrial detention carries especially severe consequences, BCPDO will maintain a goal of attending all detention hearings and actively pursuing bond advocacy. 6. Improve Outcomes and Reduce Systemic Inefficiencies by reducing the number of continuances, achieving earlier and more appropriate case resolutions, minimizing unnecessary detention and incarceration, and reducing reliance on competency evaluations and institutional placements. 7. Increase the Pool of Qualified Defense Attorneys in Brazos County by prioritizing the hiring of attorneys not previously engaged in indigent defense and investing in training and mentoring, thereby expanding the community of well-trained, focally experienced defenders. 8. Promote Holistic, Client-Centered Representation by coordinating legal advocacy with social services, mental health treatment, educational supports, and family engagement-particularly critical in juvenile cases where outcomes have life-long impact. 9. Strengthen Institutional Capacity for Long-Term Sustainability by growing BCPDO's infrastructure in anticipation of housing expanded operations at the future county facility located at 101 N.Texas Avenue and positioning BCPDO as a central hub for indigent defense, including potential regional expansion. 10. Serve as a Training and Professional Development Hub by incorporating structured onboarding, peer review, and continuing legal education for all new staff, including cross-training in trauma-informed defense, adolescent development, and appellate advocacy. 11. Ensure Data-Driven Oversight and Accountability by tracking appointment rates, caseloads, time to disposition, client contact metrics, and outcome trends in both juvenile and appellate cases, with transparent annual reporting to the Indigent Defense Commission and Commissioners Court. e.Activities 1. Post and Fill New Positions. Positions will be posted on national and state job boards (TIDC, NLADA,TCDLA, Indeed, Brazos County website, and law school career services). Selection will prioritize applicants with experience in juvenile law, appellate practice, or holistic indigent defense.The Chief Public Defender will conduct interviews and make offers, with administrative support from HR. 2. Update Internal Policies.The Brazos County Indigent Defense Plan and the BCPDO Operating Plan will be revised to include juvenile and appellate policies, onboarding procedures, and workflows aligned with TIDC and State Bar Performance Guidelines. 3. Secure Space and Resources.Allocate space at BCPDO's current location and coordinate with County Facilities to prepare future space at 101 N.Texas Avenue. Purchase technology, software, and furnishings for all new positions (laptops, remote access setup, case management system licenses). 4. Begin Accepting Juvenile Appointments.As vacant positions are filled, the BCPDO will notify juvenile court judges and begin accepting court appointments in juvenile cases.Attorneys will be scheduled to appear at all juvenile detention hearings (held 4 days/week), conduct client interviews within 72 hours, and engage in holistic advocacy at every stage of the case.The juvenile investigator and caseworker will work closely with defenders to conduct fact FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 6 of 18 investigation,family outreach, records collection, and service referrals. Our caseload target would be 125-135 juvenile appointments per defender per year pursuant to TIDC caseload guidelines. Once all three juvenile defenders are in place, the office will build toward accepting the majority of indigent juvenile appointments in Brazos County-up to -420-450 annually. 5. Continue Handling Appellate Appointments.The Appellate Defender will coordinate with the District Clerk and judges to prioritize the appointment of the BCPDO on appellate matters.They will handle notices of appeal, records requests, briefing, and oral argument.The position will also support the office with internal legal research and litigation strategy as needed.The caseload target for this position is 31 appeals per year, aligned with TIDC recommendations. 6. Client Communication Protocols. Staff will follow internal timelines for initial contact, bond review, and case planning. Client outreach will include jail/detention center visits, phone contact, and coordination with families in juvenile cases. Clients should be interviewed within 10 business days of appointment and maintain routine communication throughout representation. 7. Establish Metrics and Reporting Procedures.Appellate and juvenile matters will be calendared, tracked, and monitored using the BCPDO's case management platform. Relevant metrics will be input into the system by attorneys and administrative staff.Attorneys will log their activities throughout representation, caseloads will be reviewed at weekly meetings, and cases will be staffed collaboratively across the full resources of the BCPDO. 8. Monitor and Adjust for Sustainability. The Chief Public Defender will review operations quarterly to assess attorney workloads, client outcomes, staffing needs, and case processing times. This review will be logged and reported to the Advisory Board and to TIDC through quarterly progress reports.Adjustments will be made to increase efficiency and maintain TIDC compliance. 9. Coordination with Courts and System Stakeholders.The BCPDO will maintain strong partnerships with judges, prosecutors,juvenile probation, the juvenile board, and mental health authorities. Staff will participate in stakeholder meetings and training events to foster collaboration and shared problem-solving. f. Evaluation 1.The Chief Public Defender and the Juvenile Chief will monitor and evaluate ongoing program activity.This includes ensuring initial client contact is taking place within 72 hours of appointment and that new clients are interviewed within 10 days of appointment. By adding a juvenile division, this will include monitoring the number of detention hearings where the BCPDO represents juveniles.Additionally, the Chief Public Defender will monitor and track the use of investigators and caseworkers providing support in juvenile matters. This information is reported to the Advisory Board and to TIDC through quarterly progress reports. 2.The Chief Public Defender and the Juvenile Chief Defender will evaluate outcomes and impact on a case by case basis. Compliance with TIDC caseload guidelines will ensure that each defender has the necessary time and resources to provide a high level of representation to each client. The BCPDO will track dismissals, deferred prosecutions, acquittals, and downward departures in dispositions. 3. Quantifiable metrics only give part of the full picture, however, when it comes to the quality of the representation being provided by criminal defense attorneys. The Chief Public Defender will continue to use the State Bar Performance Guidelines for Non-Capital Criminal Defense Representation as a measure of the quality of representation being provided. Additionally, the Chief Public Defender will establish procedures for measuring client satisfaction and case outcomes. Finally, the Chief Public Defender will set goals for training, mentorship and skill development for attorneys and staff members. 4. The Chief Public Defender will handle required grant status reporting to TIDC and the Brazos County Auditor will handle all financial reporting as required by statute. The Chief Public Defender will provide information requested by the County Auditor to achieve timely completion of required expenditure reports. g. Future Funding FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 7 of 18 Brazos County remains firmly committed to providing high-quality indigent defense and views the Brazos County Public Defender's Office (BCPDO)as a cornerstone of its long-term strategy to ensure constitutional representation. With the foundational support of the Texas Indigent Defense Commission, the County successfully launched a public defender office in 2023.This next phase of expansion-into juvenile and appellate defense-represents a natural and necessary progression of that investment. The County understands and accepts that this multi-year improvement grant requires matching funds and a commitment to step-down reimbursement over a four-year period. Brazos County is prepared to meet this obligation and to sustain the expanded program once grant funding ends. Specifically, the County is committed to absorbing costs over time to ensure continuity of services beyond the grant period. Plans are currently underway for the development of new County offices at 101 N.Texas Avenue in Bryan.This space will house the expanded BCPDO, providing the infrastructure needed to support full-time juvenile and appellate defenders, holistic support staff, and additional program growth.The facility is being designed with scalability in mind to accommodate future regional collaborations or practice-area expansion. As Brazos County continues to build institutional capacity, it is anticipated that the BCPDO will grow to handle the majority of the County's indigent defense caseload, including juvenile and appellate matters, while remaining in full compliance with TIDC caseload guidelines.This expansion ensures not only sustainability but also a long-term cost- effective and quality-driven model of public defense. h. Budget Narrative and Budget Form Job Title and Narrative Salary Fringe Total Managing Juvenile Defender $ 162,000.00 $ 56,721.30 $ 218,721.30 Narrative and Justification The Managing Juvenile Defender will be responsible for supervising the Juvenile Division of the Public Defender's Office.This individual will be responsible for 2 attorneys and 3 support staff members.This position will require 10 or more years of experience in Juvenile Justice to be considered for the position as well as a strong preference for Board Certification in Juvenile Criminal Law.The position will be set at$I62,000.00 with$56,721.30 in fringe benefits for a total of$218,721.30.This salary is based on the 2024 Texas Public Defense Salary Study. Job Title and Narrative Salary Fringe _ Total Juvenile Defender $ 126,996.00 $ 48,142.56 $ 175,138.56 Juvenile Defender $ 129,996.00 $ 48,142.56 $ 175,138.56 Narrative and Justification The Juvenile Defenders of the Public Defender's Office will work only on pending juvenile cases.They will report directly to the Managing Public Defender.Qualifications for this position include 5 years or experience in criminal and/or juvenile law.Each position is budgeted for$126,996.00 with$48,142.56 in fringe benefits for a total of$175,138.56 for each position.These salaries are based on the 2024 Texas Public Defense Salary Study. Job Title and Narrative Salary Fringe Total Investigator $ 91,269.00 $ 39,294.77 $ 130,563.77 Narrative and Justification The Investigator for the juvenile division of the Public Defender's Office primary responsibilities is to assist juvenile defender attorneys and gather evidence for them in criminal trials.The investigator also participates in planning programs,policies,and objectives for the Juvenile Division.This is an essential support staff position.This position is budgeted for a salary of $9I,269.00,fringe benefits of$39,294.77 for a total budget of$130,563.77.This salary is based on the 2024 Texas Public Defense Salary Study. Job Title and Narrative Salary Fringe Total Case Worker $ 72,030.00 $ 34,530.23 , $ 106,560.23 Narrative and Justification FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 8 of 18 The Case Worker determines client eligibility and referrals for a variety of social services and provides short-term case management.This position researches and establishes connections with service providers in the region on behalf of the Public Defender's Office.The Case Worker spends a significant amount of time communicating with various social service agencies and non-profit organizations to connect clients with housing,substance abuse treatment,and mental health resources.This salary is based on the 2024 Texas Public Defense Salary Study. 1 health treatment,to name a few.This position is critical and essential to providing holistic defense to indigent clients. Job Title and Narrative Salary _ Fringe Total Legal Assistant $ 58,420.00 $ 31,159.71 $ 89,595.71 Narrative and Justification The legal assistant for the juvenile division will provide administrative support to the attorneys. The Legal Assistant provides support to the juvenile defenders,communicates with the public and other county departments to ensure effective,efficient and productive workflow.This work is confidential in nature and requires the use of problem-solving skills and independent decision- making.This position is budgeted for$58,420.00 in salary,$31,I59.71 for fringe benefits and a total of$89,595.71 for the position.This salary is based on the 2024 Texas Public Defense Salary Study. Position Salary Fringe Total Appellate Defender $ 162,000.00 $ 56,811.30 $ 218,811.30 Narrative/Justification An Appellate Defender position is being requested due to the lack of court appointed attorneys handling cases on appeal.The position will only handle court appointed appeals and provide legal support for public defenders and private attorneys representing indigent clients.The requested budget for the position is$162,000.00.This will be considered a managing position, with plans on expanding the division in future years.The fringe benefits are$56,811.30.The total budgeted amount requested for the position is$218,811.30.This salary is based on the 2024 Texas Public Defense Salary Study. Job Title and Narrative Salary Fringe Total Legal Assistant $ 58,420.00 $ 31,159.71 $ 89,595.71 Narrative and Justification The legal assistant for the appellate division will provide support to the attorneys.The Legal Assistant provides support to the appellate defender,communicates with the public and other county departments to ensure effective,efficient and productive workflow.This work is confidential in nature and requires the use of problem-solving skills and independent decision-making. This position is budgeted for$58,420.00 in salary,$31,159.71 for fringe benefits and a total of$89,595.71 for the position.This salary is based on the 2024 Texas Public Defense Salary Study. Expense Narrative and Justification Supplies: Supplies Cost Narrative This expense will cover the cost of copiers and printing supplies.Color printers are required for our office and Copier&Printing cartridge replacements have begun to consume more of Supplies $ 1,500.00 the printing supply budget. This expense will cover the cost of office supplies.This includes supplies that facilitate daily operations.These supplies require replacement on a routine basis throughout the fiscal year due to attorney and staff consumption.This expense has been reduced from last Office Supplies $ 3,500.00 year's proposed budget. This expense will cover the cost of printing business cards and educational materials that promote connectivity Printing $ 1,000.00 with the Public Defender's Office Subscriptions and Publications cover the cost of Subscriptions $ 7,000.00 educational resources for attorneys. Copier&Printer This budget is dedicated to ensuring copiers and printers Ma tenanc 0 00 amain o erati n 1. -FY2 urazo3 btotcmcr t of Cranl Award,Public uctendcr Lxpenaion Juvenile&Appellatc 3 of 18 Total $ 13,500.00 , Travel: Travel Cost Narrative Conference/Seminars $ 10,200.00 This budget will support attorneys and staff continuing education. Travel $ 7,000.00 This budget will support attorneys and staff continuing education. This budget will cover the cost of fuel for the department vehicle which is used for transportation to and from(but not limited to) case-related investigations,witness meetings,client meetings and Gas $ I,000.00 expert meetings. Total $ 18,200.00 Equipment: Equipment Cost Narrative This expense will cover the cost of new chairs and desks for Furniture $ 8800.00 employees: $1,100 for each employee. This expense considers the cost of new electronic equipment for each IT _ $ 26,800.00 new employee-$3350 for each employee. This expense covers the cost of cell phone for each employee @ Cell Phones $ 5760.00 $60/month Scanner $ 4,000.00 This is to cover 3 scanners- 1 for each support staff member @$1,000. Total $ 45,360.00 Contracts: Contracts Cost Narrative These costs cover fees associated with representation of clients.Including,but not limited to,transcriptions by Court Costs $ 15,000.00 court reporters and experts used in trial defense. Computer Contract $ - These fees are necessarily incurred due to appointments on cases with non-English speaking clients.Interpreters are essential and facilitate communication during client Interpreters $ 10,000.00 meetings to explain legal proceedings and options. Total $ 25,000.00 Personnel Costs $1,204,093.14 FTE's 8.00 Salary $858,131.00 Fringe Benefits $345,962.14 Travel and Training $18,200.00 Equipment $45,360.00 Supplies $13,500.00 Contract Services $25,000.00 Indirect $0.00 FY26 Brazos Statement of abtfliAward,Public Defender Expansion Juvenile&Appellate $1,306,153.14 10 of 18 Required County Match $261,230.63 Total less County Match $1,044,922.51 Home FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 11 of 18 June 18,2025 To: Edwin Colfax Re: 2026 Letter Supplement Including Explanation of Costs and Specifically Anticipated Salaries for FY 2026 Grant Applications Mr. Colfax, Please see the attached letter supplement following our phone call yesterday. This letter supplement provides more specifically anticipated salary costs for FY 2026 as well as some basis for cost explanations for some individual line items you mentioned. Our requests were submitted in three separate grant applications: • D20260210820250509 (Continuing Improvement) • D20260210220250509 (New Improvement) • D20260211120250509 (Mental Health) Please consider the information in the attached supplement as an update for all three applications. In addition to the letter update, I have also attached information relevant to pay parity. Please contact me directly with any questions you may have. Sincerely, 1� Nathan Wood Brazos County Public Defender's Office Chief Public Defender 979-361-4581 ntwood@brazoscountytx.gov FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 12 of 18 SALARIES Chief Public Defender The Chief Public Defender position for the BCPDO is salaried at$145,649.92. The elected Criminal District Attorney of Brazos County receives a salary of$186,000 (including an $18,000 supplement from the county). Currently,the First Assistant District Attorney receives a salary of $173,250.The First Assistant County Attorney receives a salary of$155,850. In addition,there are five felony prosecutors earning higher salaries than the Chief Public Defender. The salary also falls short of the salary range for Chief Public Defenders recommended by the 2024 TIDC Salary Study. The Brazos County Public Defender's Office Oversight Board recommends salary changes as necessary to the Commissioners Court.The Oversight Board has encouraged the BCPDO to seek full pay parity with local prosecutor's offices.A salary for this position that is in parity with local prosecutors' offices and consistent with the TIDC 2024 Public Defense Salary Study would be in the range of$175,000 to$184,152. Misdemeanor Defender Positions Under the Continuing Improvement Grant 1. One misdemeanor defender with three years of experience receives a salary of$101,000.This salary is on par with local prosecutor pay. However, the position falls short of 50 percentile mark determined by the 2024 TIDC Salary Study. That study suggests that trial and line defenders should be compensated within a salary range of$104,322 to$126,996. The BCPDO specifically anticipates setting the salary for this position as high as$108,575 depending on cost-of-living and/or merit increases. 2.A second misdemeanor defender with 3 years experience receives a salary of$98,000.This salary is on par with local prosecutor pay. However,the position falls short of 50 percentile mark determined by the 2024 IOC Salary Study. That study suggests that trial and line defenders should be compensated within a salary range of$104,322 to $126,996. The BCPDO specifically anticipates setting the salary for this position as high as$105,350 depending on cost-of-living and/or merit increases. 3.The third misdemeanor defender position is filled by an attorney with 40 years of experience. This attorney is board certified in Criminal Law and Criminal Appellate Law. Currently his salary is set at $113,024.This salary falls far short of pay parity with local prosecutors.The only comparable prosecutor position to compare this position to is the appellate prosecutor in the DA's office with 35 years of experience who receives a salary of$150,842. It should be noted that,should an appellate defender position be created in the BCPDO for fiscal year 2026,this attorney will be moved into that position. The salary for this attorney should be set comparable to the appellate prosecutor in the DA's office. The BCPDO specifically anticipates setting the salary for this position at$158,995, on par with the only comparable prosecutor in the county and accounting for cost-of-living and/or merit increases. **Note: If this attorney is moved into the anticipated appellate defender position,then the BCPDO anticipates hiring a new misdemeanor defender for this position in the range of$91,000 to$95,000. FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 13 of 18 Felony Defender Positions Under the Continuing Improvement Grant 1. One existing felony defender currently employed by the BCPDO with 31 years of experience receives a salary of$133,099.72.Several felony prosecutors in the DA's office with less experience are compensated at higher salaries: $147,000 (with 26.5 years experience),$147,000(with 14.5 years experience),$147,000 (with 17.5 years experience),with $141,000 (with 15.5 years experience), and $147,000 (with 22.5 years experience).The DA's office employs one felony prosecutor with 35 years of experience at a salary of$150,842. BCPDO specifically anticipates setting the salary for this position at $148,025,on par local prosecutors in the county and accounting for cost-of-living and/or merit increases. 2. A second felony defender with the BCPDO receives a salary of$115,000 with 11 years of experience. (The start date for this employee is July 1, 2025.) Some felony prosecutors with comparable experience receive higher salaries:$136,500 (with 12.5 years experience), $147,000 (with 14.5 years experience), $141, 750(with 15.5.years experience). This position's salary falls within the recommended salary range based on the 2024 Salary Study by TIDC, however, it does not demonstrate pay parity with comparable prosecutors within the county. BCPDO specifically anticipates setting the salary for this position at $119,500,on par local prosecutors in the county and accounting for cost-of-living and/or merit increases. Anticipated Salary Costs for Attorney Positions Under New Multi-Year Improvement Grant and Mental Health Defender Program Grant The BCPDO applied for a new multi-year improvement grant to add juvenile and appellate divisions to this office. Specifically anticipated salary costs for these positions are as follows: 1. Under the mental health defender program grant,the BCPDO anticipates hiring one mental health defender with ten or more years of experience.The comparable attorney position within the DA's office that deals with mental health cases and the mental health court is an attorney with 11 years of experience who receives a salary of 110,250. The anticipated salary for the Mental Health Defender position is$110,250 for fiscal year 2026. 2.The BCPDO already employs the attorney who will fill the appellate defender position. This is an attorney who is board certified in Criminal Law as well as Criminal Appeals, and who has 40 years of experience. The appellate prosecutor in the DA's office is an attorney with 35 years of experience and who receives a salary of$150,842.The BCPDO specifically anticipates setting the salary for this position at$158,995,on par with the only comparable prosecutor in the county and accounting for cost-of- living and/or merit increases. 3.The BCPDO has requested a position for a Managing Juvenile Defender to supervise all aspects of a new juvenile division. Comparable positions in the DA's office receive salaries of approximately $147,000. In order to recruit and retain a juvenile chief, provide a salary on par with local prosecutors, and set the salary for this managing position in a range of$139,110 to 162,000,the BCPDO requests that the salary for this position be set at$159,995. FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 14 of 18 4. Although the grant application requests salaries for juvenile defender positions be set at$126,000, this is really the maximum salary or salary cap for this position. The BCPDO anticipates hiring attorneys with 0 to 5 years experience to fill these positions and to make employment offers that are on par with local juvenile prosecutors.The BCPDO anticipates that the specific salaries will be set within a range of $91,000 to$105,000 depending on the experience of the attorney. Investigator Positions Under Both Continuing and New Grants 1.The BCPDO currently employs one investigator who receives a salary of$81,870. Comparable investigators in the DA's office receive salaries of$93,321 to$104,734.The requested salary for this position in the BCPDO under the Continuing Multi-Year Improvement grant application is$93,321. This salary is in approximate pay parity with local prosecutors. 2.The BCPDO requested an additional investigator under the new improvement grant to support juvenile and adult felony cases. The requested salary for this position is also$89,269. This salary is in approximate pay parity with local prosecutors and within recommended guidelines for TIDC. Support Staff Positions Under the Continuing Multi-Year Improvement Grant 1. The requested salary for the Office Administrator position is$81,565.This position provides direct administrative support to the Chief Public Defender including assistance with budget and grant management and preparation,workflow, procurement through the county's purchasing department and regulations, and providing direct supervision of non-attorney support staff. The requested salary is in parity with equivalent positions in the DA's and CA's offices for positions that provide administrative support directly to the department head: the administrative assistant to the County Attorney receives a salary of$103,028, and the administrative assistant to the District Attorney receives a salary of$80,473. 2.The requested salary for our current paralegal position is$67,192.Comparable (administrative assistant/legal secretary) positions in the DA's office and CA's office receive salaries ranging between $55,557 to $69,368. It should be noted that these comparable positions are generally not filled by certified paralegals. The requested salary is in parity with comparable positions in prosecutors' offices in Brazos County. It also reflects the certification of the BCPDO's paralegal. 3.The requested salary for the BCPDO's current caseworker is$76,950. Comparable positions in local prosecutors' offices would be victim assistance and family violence coordinators. These positions receive salaries in the range of$56,944 to$94,392. The requested salary is in parity with these comparable positions. The salary also reflects that our caseworker has more than 30 years of experience as a probation officer in Brazos County and has a tremendous knowledge of that department's practices as they relate to our clients. FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 15 of 18 Requested Support Staff Positions Under the Mental Health Defender and New Multi-Year Improvement Grants 1. The BCPDO is requesting a new caseworker position be created under the Mental Health Defender grant. Comparable positions in local prosecutors' offices would be victim assistance and family violence coordinators. These positions receive salaries in the range of$56,944 to $94,392.This is not an entry- level caseworker position.The position will require recruiting and retaining a caseworker with expertise in mental health services.The anticipated salary for the mental health caseworker is$72,030.This is in parity with local prosecutors' offices and consistent with TIDC recommendations. 2.The BCPDO is requesting two new legal assistants for the juvenile division and appellate divisions. The appellate legal assistant will split time between appeals and regular misdemeanors and felonies. Comparable (administrative assistant/legal secretary) positions in the DA's office and CA's office receive salaries ranging between $55,557 to$69,368. The requested salary for this position is$58,420, which is in parity with local prosecutors' offices and consistent with TlDC recommendations. BASIS OF COSTS FOR VARIOUS LINE-ITEMS 1.Travel and Training costs under the continuing improvement grant are anticipated to be the same as for FY 2025. The requested amount in the continuing grant is the same as the budgeted amount for FY 2025.These amounts were sufficient to provide training to 10 FTE's. The department has a county vehicle that was helpful in mitigating travel costs incurred in conjunction with training(i.e.,the BCPDO did not have to pay mileage associated with out of town training). It is anticipated that travel costs will increase as we add personnel. Anticipated travel costs under the mental health defender grant should be adjusted to$2,600 ($1,300 per employee), and training costs (Conference/Seminars) should be adjusted to $1,500 ($750 per employee).Travel costs for the new multi-year improvement grant should be adjusted to$10,400($1,300 per employee), and training costs should be adjusted to$6,000($750 per employee). **The BCPDO will use TCDLA public defender stipends to reduce travel and training costs when possible.** 2.The desktop scanners requested in the new multi-year improvement grant are the same scanners used by current BCPDO staff. Quotes for this equipment were obtained through the Brazos County IT Department. The BCPDO is a "paperless" office, and it is necessary for staff to frequently use desktop scanners. 3.The printer/scanner requested under the mental health defender grant(described in the IT line of the equipment section) can be disregarded. The BCPDO has a copy machine for printing, scanning, copying, and faxing. After further consideration, a second copy machine for printing, copying,faxing and scanning purposes is not essential.The IT line item amount under the Equipment section of the mental health defender grant should be amended to request$7,000 instead of$13,000. FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 16 of 18 Revised Budget Proposal,Juvenile Appellate Expansion 1uv/App Expansion Grant Worker's Juvenile Division Salaries FICA Retirement Insurance Comp Total Managing Juvenile Defender $ 159,995.00 $12,239.62 $ 27,199.15 $ 16,692.00 $183.99 $ 216,309.76 Juvenile Defender $ 105,000.00 $ 8,032.50 $ 17,850.00 $ 16,692.03 $120.75 $ 147,695.25 Juvenile Defender $ 105,000.00 $ 8,032.50 $ 17,850.00 $ 16,692.00 $120.75 $ 147,695.25 Investigator $ 89,269.00 $ 6,829.08 $ 15,175.73 $ 16,692.00 $102.66 $ 128,068.47 Case Worker $ 72,030.00 $ 5,510.30 $ 12,245,10 $ 16,692.00 $ 82.83 $ 105,560.23 LegatAssistant $ 58,420.00 $ 4,469.13 $ 9,931.40 $ 16,692.00 $ 67.18 $ 89,579.71 Appellate Division Appellate Defender $ 158,995.00 $12,163.12 $ 27,029.15 $ 16,692.00 $182.84 $ 215,062.11 Legal Assistant $ 58,428.00 $ 4,469.13 $ 9,931.40 $ 16,692.00 $ 67.18 $ 89,579.71 Total $ 807,129.00 $61,745.37 $137,211.93 $ 133,536.00 $928.20 $ 1,140,550.50 Operational Expenses Seppues $ 13,500.00 Equipment $ 38,400.00 Contract $ 25,000.00 Travel $ 17,400.00 Total $ 94,300.00 Expenses Supplies Cost Narrative This expense will cover the cost of copiers and printing supplies.Color printers are required lot our office and cartridge replacements have begun to consume Copier 8 Printing Supplies $ 1,500.00 more of the pnnting supply budget. This expense will cover the cost of office supplies.This includes supplies that facilitate daily operations.These supplies require replacement on a routine basis throughout the fiscal year due to attorney and staff consumption.This expense Office Supplies $ 3,500.00 has been reduced horn last years proposed budget. This expense wilt cover the cost of printing business cards and educational Printing $ 1,000.00 materials that promote connectivity with the Public Defenders Office Subscriptions and Publications cover the cost of educational resources for Subscriptions $ 7,000.00 attorneys. Copier B Printer Maintenance $ 500.00 This budget is dedicated to ensuring copiers and printers remain operational. Total $ 13,500.00 Travel Cost Narrative ' Conference/Seminars $ 6,000.00 This budget will support attorneys and staff continuing education_ Travel $ 10,400.00 This budget wilt support attorneys and staff continuing education. This budget wilt cover the cost of fuel for the department vehicle which is used for transportation to and from(but not limited to)case-related investigations, Gas $ 1,000,00 witness meetings,client meetings and expert meetings. Total $ 17,400.00 Equipment Cost Narrative This expense will cover the cost of new chairs and desks for employees:$1,100 Furniture $ 7,700.00 for each employee. This expense considers the cost of new electronic equipment for each new fT $ 23,500.00 employee-$3350 for each employee. Cell Phones $ 4,200.00 This expense covers the cost of cell phone for each employee@$60/month Scanner $ 3,000.00 This is to cover 3 scanners-S for each support staff meember@$1,000. Total $ 38,400.00 Contracts Cost Narrative These costs cover fees associated with representation of clients.Including,but Court Costs $ 15,000.00 not limited to,transcriptions by court reporters and experts used in trial defense. Computer Contract $ - These fees are necessarily incurred due to appointments on cases with non- Englls h speaking clients.Interpreters are essentiat and facilitate communication Interpreters $ 10,000.00 during client meetings to explain legal proceedings and options. Total $ 25,060.00 FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 17 of 18 Timeline for Reporting and Fund Distribution Reports will be submitted on-line at tidc.tamu.edu. Reporting Period Type Report Due Date Report Due Fund Distribution Date October 2025 through December Grant Expenditure Report January 15,2026 February 2026 2025 Progress Report January 2026 through March 2026 Grant Expenditure Report April 15,2026 May 2026 Progress Report April 2026 through June 20206 Grant Expenditure Report July 15,2026 August 2026 Progress Report July 2026 through September 2026 Grant Expenditure Report October 15,2026 December 2026 Progress Report FY26 Brazos Statement of Grant Award,Public Defender Expansion Juvenile&Appellate 18 of 18 EITIDC TEXAS INDIGENT DEFENSE COMMISSION CHAIR: August 10, 2025 ' Honorable Missy Medary Corpus Christi,Presiding Judge, 5th Administrative Judicial Region of Texas The Honorable Duane Peters ExOFsiaoMEMBERS: Brazos County Judge Honorable Jimmy Blacklock Via E-mail: dpeters@brazoscountytx.gov Honorable Brandon Creighton Honorable Emily Miskel Honorable Joseph Joe"Moody Honorable David J.Schenck RE: FY2026 Statement of Grant Award - 212-26-0O3 Honorable John Smithee MEMBERS APPOINTED BYGOVERNOR: Dear Judge Peters: Mr.James D."Jim"Bethke Mr.Alex Bunin Mr. Honorable Valerie Valerie Covey I am pleased to inform youg that the Texas Indigent Defense Commission has Honorable Richard Evans awarded Brazos County a FY2026 Continued Improvement Grant in the Honorable Missy Medary Honorable James R."J.R." amount of $1,003,349 for the Brazos County Public Defender. Your Woolley,Jr. Statement of Grant Award for fiscal year 2026 is attached. Please sign page EXECUTIVE DIRECTOR: two of the award statement and return via e-mail to Grants@tidc.texas.gov to Scott Ehlers accept the award and become eligible for payments. Congratulations to Brazos County on taking the lead in Texas by developing and continuing this new indigent defense program. If you have any questions or need clarification of the information contained in this letter or the attached Statement of Grant Award, please contact Edwin Colfax, the Commission Director of Grant Funding at (512) 463-2508 or ecolfax@tidc.texas.gov. Sincerely, Missy Medary Chair, Texas Indigent Defense Commission Presiding Judge, 5th Administrative Judicial Region of Texas Copy: kconner@co.brazos.tx.us Texas Indigent Defense Commission 209 West 14th Street,Room 202•Austin,Texas 78701 www.tidc.texas.gov Phone:512.936.6994 FITIDC TEXAS INDIGENT DEFENSE COMMISSION Statement of Grant Award FY2026 Improvement Grant Grant Number: 212-26-0O3 Grantee Name: Brazos County Program Title: Brazos County Public Defender Grant Period: 10/1/2025-9/30/2026 Grant Award: $1,003,349 The Texas Indigent Defense Commission (herein, the Commission) has awarded the above-referenced grant to Brazos County (herein, the County) for indigent defense services. The authorized official named on the grant application must sign this Statement of Grant Award and return it to the Commission. The grantee will not receive any grant funds until this notice is executed and returned to the Commission. Funding is provided as listed in the categories in the table below: Direct Costs: 1) Personnel (Total Number of FTEs: 10) $1,141,573 2) Fringe Benefits $449,630 3) Travel and Training $16,873 4) Equipment $14,164 5) Supplies $9,800 6) Contract Services $40,207 7) Indirect Costs $0 Total Approved Budget $1,672,247 _Less Cash from Other Sources- County Match $668,898 Total Amount Funded by Commission $1,003,349 Standard Grant Conditions: • The authorized official for the grantee accepts the grant award. • The authorized official,financial officer,and program director,referred to below as grant officials,must comply with the terms of the grant as written in the Request for Applications issued in February 2025,including the rules and documents adopted by reference in the Commission's Grant Rules in Title 1,Part 8, Chapter 173,Texas Administrative Code. • The grant officials understand that a violation of any term of the grant may result in the Commission placing a temporary hold on grant funds,permanently de-obligating all or part of the grant funds,requiring reimbursement for funds already spent,or barring the organization from receiving future grants. • Disbursement of funds is always subject to the availability of funds. • • The grant officials agree to follow the grant terms contained in the "Grant Terms and Conditions" contained in Attachment A which includes the final grant application. • Any indigent defense plan documents submitted to the Commission must continue to meet all grant eligibility requirements. • The judges hearing criminal and juvenile matters must amend the Indigent Defense Plan for their respective courts to include the program funded under this award as necessary and submit it to the Commission by November 1,2024. FY26 Brazos County Statement of Grant Award.Public Defender Program 1 of 21 The authorized official for this grant program has read the preceding and indicates agreement by signing the Statement of Grant Award included below. Sign4oried Official j'/U= KPPC(' L Pc t Iu & IA NTH/ Tuna, Name&Title(must print or type) pi LA.rou.5 l ( 4 oZ0a6 Date • FY26 Brazos County Statement of Grant Award,Public Defender Program 2 of 21 Attachment A Terms and Conditions In addition to the program requirements stated in the Request for Applications(RFA)these specific program requirements apply to this funded program. 1. This FY26 grant marks the second year of phase two of this program's funding under which grant reimbursement of the approved program budget is 60%.The County must submit a brief continuing grant application and TIDC Improvement Grant Resolution to be eligible for continued grants in each successive fiscal year of the funding plan. 2. Grant funds are distributed quarterly on a reimbursement basis.The County must submit quarterly grant program expenditure reports to obtain reimbursement of the scheduled percentage of expended funds based on actual expenditures.See the Timeline for Reporting and Fund Distribution at the end of this document for dates. 3. This grant requires quarterly progress reports. TIDC will create an on-line progress report to document the work performed in this program and other information necessary to evaluate the impact of the program.The county will be able to request modifications to the on-line report when the progress report items do not accurately reflect the work performed.See the Timeline for Reporting and Fund Distribution at the end of this document for dates. 4. The County must track public defender employee data necessary and submit the public defender salary section of the annual Indigent Defense Expenditure Report detailing hire dates,separation dates,vacancies,and actual salaries for each position funded under the grant. 5. The County must develop and maintain a Public Defender Oversight Board in accordance with Texas Code of Criminal Procedure Article 26.045 to oversee the operation of this program.The County must submit a draft policy detailing how the members are selected and the duties and procedures of the board to TIDC for feedback and approval prior to finalization.See TIDC guidance in A Guide 10 Public Defender Oversight Boards at www.tidc.texas.gov/media/8d8ca08fbfc7c34/a-guide-to-public-defender- oversight-boards jan-2021.pdf. 6. The Oversight Board must meet at least quarterly. The program's Oversight Board is responsible for recommending to the Commissioners Court the selection of the Chief Public Defender.The Chief Public Defender will be responsible for the implementation of this program and will hire staff sufficient to operate the department.Staffing with attorneys and support personnel must be supported by sufficient caseloads. 7. The County must provide to TIDC the minimum job requirements and a full job description of the staff positions specified under this project for feedback and approval before positions are publicly posted. 8. The County must develop or maintain a written policy that includes caseload standards for the public defender office as required in Texas Code of Criminal Procedure Articles 26.044 and that is consistent with research-based weighted caseload guidelines published by TIDC.The caseload policy must require the Chief Public Defender to review caseloads at least quarterly.The Chief Public Defender must notify TIDC and the program's Oversight Board in writing within 30 days if caseloads exceed the adopted standards.TIDC will review caseloads exceeding TIDC published guidelines and may withhold program funding based on excessive caseloads. 9. A Public Defender Office Case Representation Policies and Procedures Manual must be developed and provided to the Commission with the second quarterly progress report. The Public Defender Office should consider relevant professional standards of representation such as the Texas State Bar Performance Guidelines for Non-Capital Criminal Defense Representation when developing the manual.Any revised versions of the Policies and Procedures Manual must be submitted with regular quarterly progress reports. 10. The program must record attorney and support staff work time in a manner that allows for accurate completion of the Indigent Defense Expenditure Report and Public Defender Addendum.Records must contain sufficient detail to allocate time and salary across categories of offenses (capital, non-capital felony, misdemeanor,juvenile, felony appeals,misdemeanor appeals, and juvenile appeals) and to document the number of cases disposed by attorney for each court. 11. The judges must submit a copy of the public defender plan of operation or proposal approved by the applicable commissioners court as part of each indigent defense plan applicable to cases in which the public defender's office will provide representation,as required by Section 79.036(a)(2),Government Code. 12. Requests to revise the scope,target,or staffing of the project,or substantively alter project activities require advance written approval from TIDC.Budget adjustments consisting of reallocations of funds among or within budget categories in excess of$10,000 or ten FY26 Brazos County Statement of Grant Award,Public Defender Program 3 of 21 percent of the original approved budget,whichever is less,are considered budget adjustments and are allowable only with prior approval of the executive director of the Commission. 13. Equipment and other start-up costs included in the first-year start-up budget will not be carried forward into subsequent years of funding. 14. Contracts with third parties for indigent defense services under this grant must be provided to TIDC and approved prior to execution. 15. Grantees that use grant funds to contract for services must develop and include in the contract provisions to monitor each contract that is for more than$10,000 per year.These provisions must include specific actions to be taken if the grantee discovers that the contractor's performance does not meet the operational or performance terms of the contract. FY26 Continued Grant Application and Revisions Follow FY26 Brazos County Statement of Grant Award,Public Defender Program 4 of 21 2026 Brazos County Improvement Grant Application Narrative Brazos County Public Defender Continued Multi-Year Improvement Grants a.Application Form Counties Represented: Brazos Fiscal Year: 2026 State Payee Identification Number: 17460004330038 Division To Administer Grant: Brazos County Public Defenders Office Program Title: Brazos County Public Defender Requested Grant Amount: $1,110,286.09 Authorized Official: Duane Peters Financial Officer: Katie Conner Program Director: Nathan Wood Mailing Address: 200 South Texas Avenue; Suite 126; Bryan,TX 77803 b. Introduction (Executive Summary) The Brazos County Public Defender's Office seeks continuation funding through TIDC to sustain a skilled team, align defender salaries with local prosecutors and statewide norms, and strengthen constitutionally mandated representation. Support will maintain coverage of>25% of misdemeanor appointments, raise felony and 3(g) representation from 10% to 15%, and keep every attorney within TIDC caseload guidelines. By relieving an increasingly thin private attorney appointment wheel, the grant stabilizes indigent defense, shortens jail stays, and ensures sustainable, data-driven services for Brazos County. c. Problem Statement Brazos County faces a shortage of qualified attorneys who provide effective and zealous representation for indigent defendants. Despite criminal court case numbers trending upward and county-wide population growth,the number of attorneys taking appointments has been in gradual decline since 2019. As of May 6, 2025, aside from the Public Defender's Office, there are: • 17 attorneys accepting misdemeanor appointments.This number is down from 36 attorneys in 2019 and 19 attorneys at the time of the county's original 2022 grant application. • 22 attorneys taking felony appointments.This number is down from 36 in 2019. • 11 attorneys accepting aggravated "3g"felony appointments.This number is down from 21 in 2019 and 13 at the time of the county's original 2022 grant application. • 7 attorneys accepting aggravated cases involving crimes against children. • 1 attorney accepting appeals. While the appointment wheels continue to shrink, the number of criminal cases filed into Brazos County Courts trends upward over time.The number of case dispositions also trends upward, despite an ever decreasing number of attorneys handling cases. This situation implies that indigent defense is being inadequately provided in Brazos County. Fewer attorneys handling more cases can lead to each attorney having a higher caseload.This often results in less time available per case, which can affect the quality of representation each defendant receives. Overworked attorneys may struggle to provide thorough, diligent defense services, which is crucial for fair legal proceedings. With higher caseloads and fewer attorneys, there's an increased risk that legal defenses may not be as robust or well- prepared, potentially compromising defendants' rights to effective counsel as guaranteed by law.This can lead to suboptimal outcomes for defendants, including possible wrongful convictions or harsher sentences than might be warranted if more thorough defenses were possible. A lack of available and qualified attorneys can lead to longer jail stays for defendants awaiting trial or final case dispositions.This not only has significant human and social costs but also financial implications for Brazos County in terms of higher jail staffing and operational costs. FY26 Brazos County Statement of Grant Award,Public Defender Program 5 of 21 Consistently high caseloads, coupled with a perception of rushed or inadequate legal representation, erodes public confidence in the justice system's ability to administer justice fairly and effectively. The BCPDO currently employs 3 public defenders working full time to represent clients on misdemeanor cases. In FY 2024, even as the office was not fully staffed, the firm received orders appointing on 459 misdemeanor cases and disposed of 326 misdemeanor cases. On average, an attorney for the BCPDO conducted the initial interview with each client in 9.5 days. Clients spent an average of 34 days in jail pending the disposition of their misdemeanor cases. The BCPDO employs 2 public defenders working full time to represent clients on felony cases, and the Chief Public Defender carries a half-sized caseload. In FY 2024, the BCPDO received orders appointing on 179 felony cases and disposed of 102 felony cases. Our clients spent an average of 97.5 days in jail pending disposition of their felony cases. During this time, the felony defender positions were not fully staffed, and this position also experienced turnover. Data is not collected tracking this information for private attorneys on the wheel, but the BCPDO has already built a reputation of moving quickly and resolving cases with our local judges, the jail, as well as prosecutors. In addition to the adult misdemeanor and felony representation the BCPDO was created to provide, the TIDC Board and the Brazos County Commissioners Court approved the BCPDO for providing appellate representation in 2024. Despite having no dedicated attorney to provide appellate representation, the county's need for appellate defense attorneys resulted in the BCPDO taking on 25 appellate appointments to date (May 6, 2025). These appeals account for nearly all appellate representation in Brazos County criminal cases. At this point, the BCPDO has exceeded it's initial goal of accepting 25% of new misdemeanor appointments. Currently, with three full-time misdemeanor defenders and support staff, the BCPDO currently takes 9 out of 26 wheel slots (approximately one third).The BCPDO also takes in nearly 10% of new felony appointments, and will look to exceed that since the office is currently (and recently)fully staffed. Our ability to continue taking cases with our current staffing levels depends primarily on two concerns. First, the BCPDO will rely on continued grant funding from TIDC of our multi-year improvement grant at a level of 60%with a 40% county match to continue funding existing services. Second, this current grant application for continued funding includes an upward step in salaries for all positions in order to bring salaries into parity with local prosecutors'offices. TIDC's 2024 statewide study found public defense pay lags market rates by 20-29% , and Brazos payroll data show entry level prosecutors already earn $90k-95k, climbing to$110-135 at 4-10 years-well above current PDO scales.The salary study also flags attorney positions as the most difficult to retain in Texas public defense offices. Continuation funding bringing defender compensation in line with local prosecutors is essential to retain staff, stabilize caseload distribution, and ensure timely, effective representation for Brazos County's indigent defendants. d. Objectives 1. Salary Parity. In order to directly address the risk of attrition and position vacancies within the BCPDO,the FY'26 budget will set all salaries at a competitive level informed by pay parity and the 2024 TIDC salary study. By October 1, 2025 (the first day of FY 2026), the BCPDO will implement a new pay scale placing every PDO position between the 50th and 75th salary percentiles in the 2024 TIDC study or on a scale that is at parity with the Brazos County District Attorney and County Attorney for similar levels of experience. 2. Retention and Stability. Competitive salaries prioritize retention of trained staff.The BCPDO will keep voluntary turnover at less than 10% of full-time employees during FY 26. 3. Caseload Compliance. In order to prevent the erosion of the quality of representation as filings and appointments rise, the BCPDO will ensure that every attorney remains within TIDC caseload guidelines.These caseloads will be audited monthly. 4.All new clients will be contacted within 72 hours upon receipt of the Order Appointing. 5.The BCPDO will strive to interview all new clients within 10 business days following appointment. FY26 Brazos County Statement of Grant Award,Public Defender Program 6 of 21 6.The BCPDO will attempt to reduce the duration of pretrial incarceration for all clients. We will achieve this by seeking bond reductions unless there is a clear strategic reason for not doing so. 7. Once appointed, public defenders will continue representing clients at all phases of prosecution, and caseworkers will continue working with clients even after cases are disposed. 8. In-house staff including investigators and caseworkers will be utilized to ensure efficient and thorough plans of action for clients. 9.As the BCPDO reaches full staffing and is efficiently achieving its goals within the County,the BCPDO will seek to expand into a regional office. 10.TIDC caseload guidelines and procedures will be followed. e.Activities 1. Salary Parity.Through open records requests, the BCPDO obtained current salaries for all full time positions in the District Attorney's Office and the County Attorney's Office. The requested information also included a hire date. For attorney positions, the licensure date was obtained through the state bar website. Using current salary, years of service, and years of practice experience, as well as the 2024 TIDC salary study, the following pay scale was developed to be within approximate parity with local prosecutors and/or statewide compensation: Attorneys: Entry level attorneys (0 to 3 years experience)-$90,000 to $95,000 4-10 years of criminal law practice-$110,000 to $135,000 11-20 years of criminal law practice-$135,000 to 150,000 20+years of criminal law practice-$130,000 to $170,000 Attorney salaries in Brazos County appear to be almost strictly tied to years of experience. For example, one recently hired attorney in the DA's office with 15 years of experience receives a salary of$147,000. investigators: 0-5 years-$70,000 to $80,000 6-10 years-$80,000 to$90,000 11-15 years-$90,000 to $100,000 16+years-$100,000 to$115,000 Paralegals/Legal Assistants (add one tier for a paralegal): 0-2 years -$55,000 to $59,000 3-5 years-$59,000 to$63,000 6-9 years-$63,000 to 67,000 10+years -$67,000 to $75,000 Caseworkers: 0-2 years -$57,000 to $61,000 3-5 years-$61,000 to $68,000 6-9 years-$68,000 to $75,000 10-14 years-$75,000 to$85,000 15+years -$85,000 to $95,000 2. Budget Adoption. The Chief Public Defender will present the FY 2026 budget(with pay parity)to Commissioners Court and secure approval with the matching funds resolution. 3. Continuation of Ongoing Core Activities. Monthly review of caseloads to ensure compliance with TIDC caseload guideM6i3g2IMURAWRAPAI-KWWRNA9293§iNerrX9rical representation of clients providing hoili iFidefense through a team approach involving attorney, paralegal, caseworker and investigator support. 4. Regional Expansion Planning. Establish a steering committee or group to explore regional expansion opportunities in neighboring counties. 5. investigator Protocols. Formalize procedures for requesting investigator assistance, prioritizing high level felony cases. 6. Prioritize In-Office Training. Establish quarterly CLE's for attorneys and training sessions for non-attorney support staff. 7. Early and Effective Client Contact. Increased emphasis on early contact with clients and pretrial release including filing and tracking motions and writs seeking bond reduction and relief from pretrial bond conditions. The goals here are reduction in jail incarceration, early identification of community services for the client, and rapid resolution of the client's criminal charges. 8. Forms Bank. Create and maintain pattern forms for office use. f. Evaluation The Advisory Board in conjunction with the Chief Public Defender will monitor the program's progress and efficiency.This will include monitoring and adjusting the balance between attorney caseloads, workloads, and annual dispositions. Specific, quantitative goals based on case complexity are to be clearly communicated to all attorneys and monitored and discussed at weekly meetings. In addition to tracking caseload and disposition, the Chief Public Defender,with the assistance of the Office Manager, will also evaluate progress and efficiency based on other quantifiable metrics such as: days to contact new clients, days to the initial interview of new clients, days from appointment till disposition, number of bond reductions sought and achieved, number of days PDO clients spend in jail pending disposition, reductions and dismissals, as well as number of jury trials and verdicts. Quantifiable metrics only give part of the full picture, however,when it comes to the quality of the representation being provided by criminal defense attorneys. The Chief Public Defender will continue to use the State Bar Performance Guidelines for Non-Capital Criminal Defense Representation as a measure of the quality of representation being provided. Additionally, the Chief Public Defender will establish procedures for measuring client satisfaction and case outcomes. Finally, the Chief Public Defender will set goals for training, mentorship and skill development for attorneys and staff members. The Chief Public Defender will handle required grant status reporting to TIDC and the Brazos County Auditor will handle all financial reporting as required by statute. The Chief Public Defender will provide information requested by the County Auditor to achieve timely completion of required expenditure reports. Additionally, the BCPDO will implement certain specific objective-oriented practices as detailed here: 1. Salary Parity.Annual confirmation that each full time employee's salary is within the approved range. This confirmation can be included in the final quarterly report for the year submitted to TIDC as well as the BCPDO Advisory Board. 2. Retention and Stability. Voluntary turnover should not exceed 1 attorney or 1 non-attorney for the year. Evaluation will involve an exit interview for departing employees to provide honest feedback either verbally or in written form. Changes in staff are documented in quarterly progress reports to TIDC and to the BCPDO Advisory Board. 3. Caseload Compliance.All (100%)or attorneys should be below TIDC caps. Caseloads are discussed and evaluated at weekly meetings and reported on to the Advisory Board and to TIDC through quarterly progress reports. The BCPDO will transition to LegalServer for its case management platform in FY 2025. By the end of the second quarter,the Chief Public Defender will work with LegalServer to establish tracking for all metrics within the case management platform. Once established in LegalServer,the Chief Public Defender will review realtime data on all measured metrics on the first business day of the month.Attorneys who are exceeding or approaching case caps will be notified by email and verbally by the Chief Public Defender. Wheel slots and case assignments will be adjusted accordingly. FY26 Brazos County Statement of Grant Award,Public Defender Program 8 of 21 4. Initial Client Contact. All new clients(100%) incarcerated in the Brazos County Jail should be contacted by the attorney within 72 hours of appointment. This is facilitated by the Smart Jail Mail system that attorneys and inmates may use without cost. For clients on bond and clients in custody outside of Brazos County, 90% of new clients should be contacted within 72 hours of appointment. BCPDO tracks the date of all orders appointing the BCPDO to represent a defendant in a criminal case. BCPDO also tracks the date the order is received from the Indigent Defense Coordinator as well as the date of the initial communication with the client.This information is reported to TIDC and to the Advisory Board in quarterly progress reports. 5. Initial Client Interviews. Ninety percent(90%)of initial interviews for all new clients should occur no later than 10 business days after the order appointing is received. This date is also tracked through case management software. Attorney compliance in logging this information is critical. The average number of days between receiving the order appointing and the initial interview is reported to the Advisory Board and to TIDC through quarterly progress reports. 6. Regional Expansion Planning. Steering committee launched by 12-31-2025. Progress or milestones can be noted in quarterly progress reports to the Advisory Board and to TIDC. g.Future Funding Brazos County takes the responsibility of indigent defense seriously and the Brazos County Public Defender's Office is a critical piece of the county's long-term indigent defense strategy.The County is committed to providing high-quality representation to indigent defendants. TIDC has helped the County to establish a small Public Defender's Office, and with continued help,the County would see that office expand to cover juvenile and mental health caseloads as well as increased coverage of adult misdemeanor and felony cases-all within TIDC caseload guidelines. The County's future commitment includes an understanding that this improvement grant includes a requirement of matching funds as the County's program moves forward.Specifically, this entails 4 years of funding with step-down reimbursement. Brazos County is committed to continuing the program after the grant period as well. Plans are currently underway for the County to build new county offices at 101 N.Texas Avenue in Bryan. This facility will include office space that will allow for significant growth and future regional expansion for the Brazos County Public Defender's Office. By expanding the program, Brazos County hopes that the PDO will grow to handle as much as 70 percent of the County's indigent defense caseload. h. Budget Narrative and Budget Form Job Title and Narrative Salary Fringe Total Chief Public Defender $ 184,152.00 $ 62,297.24 $246,449.24 Narrative/Justification: The Chief Public Defender is the head of the Public Defender's Office, providing critical leadership and strategic direction. While managing a•significantly reduced caseload compared to other staff attorneys to focus on administrative responsibilities, the Chief oversees 10 direct reports, including 5 attorneys and 5 support staff. Key administrative duties involve the regular monitoring and analysis of attorney caseloads to ensure equitable distribution, the preparation of comprehensive quarterly case number reports, the development and implementation of office policies and procedures, the delivery of ongoing training to attorney staff, and the compilation of detailed yearly attorney case disposition reports. Collaboration with the Brazos County Administration is essential,requiring close work with Purchasing for the efficient acquisition of departmental needs in accordance with county policies, ensuring fiscal responsibility through accountability to the Auditors and Budget Offices, and regular communication with the Oversight Board on a quarterly basis to discuss procedural actions, attorney caseloads and dispositions, and to seek advice and approval for crucial program improvements. The Chief also maintains close communication with the district judges and the indigent court to guarantee that indigent defendants in Brazos County receive high- quality legal representation.This effective leadership contributes directly to the office's ability to provide robust defense services. The current salary for this pivotal position should be increased to achieve pay parity with comparable leadership roles, such as Department Heads,within the District and County Attorneys'offices,where the salary range is$165,000-$180,000_This range reflects the typical compensation for leadership positions with similar levels of responsibility and experience in legal offices within Brazos County.Furthermore,the 2024 Texas Public Defense Salary Study indicates that the 75th percentile range for a Chief Public Defender with similar responsibilities and years of experience aligns with this proposed increase to$184,152.00. This program proposes adding 11 new positions in FY 26.This significant expansion will further amplify the Chief Public Defender's oversig4ancladministrative urYant tomato,,mono uerenae of r Program reports,requiring the development of new o lop rotocols to accommodate the larger staff, and increasing the complexity of reporting and performance management. Therefore, a commensurate increase in salary is essential to accurately reflect this expanded responsibility and ensure the Public Defender's Office can attract and retain highly qualified leadership capable of managing a growing and increasingly complex organization.Investing in the Chief Public Defender's salary, is a crucial step in ensuring the continued delivery of high-quality legal representation to the indigent population of Brazos County. Job Title and Narrative Salary Fringe Total Public Defender IV $ 162,000.00 $ 56,811.30 $ 218,811.30 Public Defender IV $ 162,000.00 $ 56,811.30 $ 218,811.30 Public Defender IV $ 162,000.00 $ 56,811.30 $ 218,811.30 Public Defender I $ 126,996.00 $ 48,142.56 $ 175,138.56 Public Defender I $ 126,996.00 $ 48,145.56 $ 175,138.56 Total $ 739,992.00 $ 266,719.02 $ 1,006,711.02 Narrative/Justification: The attorneys for the Brazos County Public Defender's Office provide a full range of legal services to indigent defendants in their assigned felony and/or misdemeanor cases, with their primary responsibility being the effective management of these caseloads. Public defenders collaborate with support staff to obtain and review discovery, communicate with clients and witnesses, prepare filings, and prepare for contested hearings/jury trials. They are responsible for communicating with the judges and prosecutors on behalf of clients. Public defenders are also required to attend conferences, stay current on legal updates and maintain awareness of new court decisions, laws, rules, and regulations. These are crucial components to ensuring high quality legal representation for indigent clients. The Brazos County Public Defender's Office is currently in the process of developing a pay scale for attorneys based on board certifications, years of experience, and specialized legal experience. These new guidelines are based on information obtained in the 2024 Texas Public Defense Salary Study. The Public Defender's Office currently employs attorneys with 70+ years' experience in criminal law, with appellate and criminal law board certifications and experience in criminal defense and prosecution. The salary requests above are based on the salary range below.The diverse experience and qualifications of our current attorneys,as highlighted above,further support the need for salaries aligned with pay parity and the recommendations of the 2024 Texas Public Defense Salary Study. Salary Schedule Years of Experience Range 0-3 years S90.000-S95.000 4-10 years S 1 10.000-S 135.000 11-20 years S 135.000-S 150.000 20+years S t30.000-S 155.000 Job Title and Narrative Salary Fringe Total Investigator $ 91,269.10 $ 39,294.80 $ 130,563.90 Narrative/Justification: The Investigator for the Public Defender's Office primary responsibilities are to assist public defender attorneys and gather evidence for us in criminal trials. The investigator also participates in planning programs, policies, and objectives for the Public Defender's Office.This is an essential support staff position.Based on pay parity ranges with the district and county attorney offices,this position is underfunded based on the current investigator's expertise. Job Title and Narrative Salary Fringe Total Case Worker $ 76,950.00 $ 35,748.67 $ 112,698.67 Narrative/Justification: The Case Worker determines client eligibility and referrals for a variety of social services and provides short-term case management. This position researches and establishes connections with service providers in the region on behalf of the Public Defender's Office. The Case Worker spends a significant amount of time communicating with various social service agencies and non-profit FY26 Brazos County Statement of Grant Award,Public Defender Program 10 of 21 organizations to connect clients with housing,substance abuse treatment,and mental health treatment, to name a few.This position is critical and essential to providing holistic defense to indigent clients. Job Title and Narrative Salary Fringe Total Paralegal $ 67,192.00 $ 33,332.10 $ 100,524.10 Narrative/Justiftcation: The Paralegal (currently the Administrative Clerk position-name change request pending) provides support to the Public Defender's Office, the public and other county departments to ensure effective, efficient and productive workflow. This work is confidential in nature and requires the use of problem-solving skills and independent decision-making. This individual also oversees the Intern Program, teaching and training interns in legal practice and support. The Paralegal also participates in planning programs, policies, and objectives for the Public Defender's Office.This is an essential support staff position. Job Title and Narrative Salary Fringe Total Office Administrator $ 81,565.00 $ 36,891.57 $ 112,218.32 Narrative/Justification: The Office Administrator(currently the Office Manager position-name change request pending) administers fiscal processes including budget preparation and management,office automation,procurement,personnel management and applies a comprehensive knowledge of administrative management principles,practices,methods and techniques;as well as supervising all employees as to office policies and procedures.This is an essential support staff position. Expense Narrative and Justification Supplies: Supplies Cost Narrative This expense will cover the cost of copiers and printing supplies.Color printers are Copier&Printing required for our office and cartridge replacements have begun to consume more of Supplies $ 3,000.00 the printing supply budget. This expense will cover the cost of office supplies.This includes supplies that facilitate daily operations.These supplies require replacement on a routine basis throughout the fiscal year due to attorney and staff consumption.This expense has Office Supplies $ 3,000.00 been reduced from last year's proposed budget. This expense will cover the cost of printing business cards and educational Printing $ 500.00 materials that promote connectivity with the Public Defender's Office Subscriptions $ 3,000.00 Subscriptions and Publications cover the cost of educational resources for attorneys. Copier&Printer Maintenance $ 300.00 This budget is dedicated to ensuring copiers and printers remain operational. Total $ 9,800.00 Travel: Travel Cost Narrative Conference/Seminars $ 5,000.00 This budget will support attorneys and staff continuing education. Travel $ 10,873.00 This budget will support attorneys and staff continuing education. This budget will cover the cost of fuel for the department vehicle which is used for transportation to and from(but not limited to)case- related investigations,witness meetings,client meetings and expert Gas $ 1,000.00 meetings. Total $ 16,873.00 FY26 Brazos County Statement of Grant Award,Public Defender Program 11 of 21 • Equipment: Equipment Cost Narrative This expense will cover the cost of new chairs for all FTEs.The budget for each chair is$300/person.The FTEs have been using second-hand Furniture $ 3,300.00 chairs from the surplus department and these chairs need to be replaced. This expense will cover the purchase of any new equipment that needs IT $ 4,264.00 to be replaced or added to facilitate workflow. Cell Phones $ 6,600.00 The budget for cell phones is$50/phone line for all FTEs for 12 months. Total $ 14,164.00 Contracts: Contracts Cost Narrative These costs cover fees associated with representation of clients. Including,but not limited to,transcriptions by court reporters and Court Costs $ 10,000.00 experts used in trial defense. Computer Contract $ 12,207.00 This is the cost of the year for case management software,Legal Server. These fees are necessarily incurred due to appointments on cases with non-English speaking clients.Interpreters are essential and facilitate communication during client meetings to explain legal proceedings and Interpreters $ 18,000.00 options. Total $ 40,207.00 Summary: Fiscal year 2026 will be the second year in a Multi-Year Improvement Grant. Per Texas Indigent Defense Commission guidelines,the financial support from TIDC will reduce from 80% to 60%, and the Brazos County financial responsibility increases from 20% to 40%. The cost of this year's grant to TIDC is $1,110,286.09. The cost to Brazos County is $686,161.40. The total of the entire proposed grant is$1,796,447.49. Personnel Costs • $1,715,403.49 FTE's 10.00 Salary $1,241,120.10 Fringe Benefits $474,283.39 Travel and Training $16,873.00 Equipment $14,164.00 Supplies $9,800.00 Contract Services $40,207.00 Indirect $0.00 Total $1,796,447.49 Required County Match $686,161.40 Total less County Match $1,110,286.09 Home FY26 Brazos County Statement of Grant Award,Public Defender Program 12 of 21 June 18, 2025 To: Edwin Colfax Re: 2026 Letter Supplement Including Explanation of Costs and Specifically Anticipated Salaries for FY 2026 Grant Applications Mr. Colfax, Please see the attached letter supplement following our phone call yesterday. This letter supplement provides more specifically anticipated salary costs for FY 2026 as well as some basis for cost explanations for some individual line items you mentioned. Our requests were submitted in three separate grant applications: • D20260210820250509 (Continuing Improvement) • D20260210220250509 (New Improvement) • D20260211120250509 (Mental Health) Please consider the information in the attached supplement as an update for all three applications. In addition to the letter update, I have also attached information relevant to pay parity. Please contact me directly with any questions you may have. Sincerely, •V i+�10 Nathan Wood Brazos County Public Defender's Office Chief Public Defender 979-361-4581 ntwood@brazoscountytx.gov FY26 Brazos County Statement of Grant Award,Public Defender Program 13 of 21 SALARIES Chief Public Defender The Chief Public Defender position for the BCPDO is salaried at$145,649.92. The elected Criminal District Attorney of Brazos County receives a salary of$186,000 (including an $18,000 supplement from the county). Currently,the First Assistant District Attorney receives a salary of $173,250.The First Assistant County Attorney receives a salary of$155,850. In addition,there are five felony prosecutors earning higher salaries than the Chief Public Defender. The salary also falls short of the salary range for Chief Public Defenders recommended by the 2024 TIDC Salary Study. The Brazos County Public Defender's Office Oversight Board recommends salary changes as necessary to the Commissioners Court.The Oversight Board has encouraged the BCPDO to seek full pay parity with local prosecutor's offices.A salary for this position that is in parity with local prosecutors' offices and consistent with the TIDC 2024 Public Defense Salary Study would be in the range of$175,000 to$184,152. Misdemeanor Defender Positions Under the Continuing Improvement Grant 1. One misdemeanor defender with three years of experience receives a salary of$101,000.This salary is on par with local prosecutor pay. However, the position falls short of 50 percentile mark determined by the 2024 TIDC Salary Study. That study suggests that trial and line defenders should be compensated within a salary range of$104,322 to$126,996. The BCPDO specifically anticipates setting the salary for this position as high as$108,575 depending on cost-of-living and/or merit increases. 2. A second misdemeanor defender with 3 years experience receives a salary of$98,000.This salary is on par with local prosecutor pay. However,the position falls short of 50 percentile mark determined by the 2024 TIDC Salary Study. That study suggests that trial and line defenders should be compensated within a salary range of$104,322 to$126,996. The BCPDO specifically anticipates setting the salary for this position as high as$105,350 depending on cost-of-living and/or merit increases. 3.The third misdemeanor defender position is filled by an attorney with 40 years of experience. This attorney is board certified in Criminal Law and Criminal Appellate Law. Currently his salary is set at $113,024.This salary falls far short of pay parity with local prosecutors.The only comparable prosecutor position to compare this position to is the appellate prosecutor in the DA's office with 35 years of experience who receives a salary of$150,842. It should be noted that,should an appellate defender position be created in the BCPDO for fiscal year 2026, this attorney will be moved into that position. The salary for this attorney should be set comparable to the appellate prosecutor in the DA's office. The BCPDO specifically anticipates setting the salary for this position at$158,995,on par with the only comparable prosecutor in the county and accounting for cost-of-living and/or merit increases. **Note: If this attorney is moved into the anticipated appellate defender position,then the BCPDO anticipates hiring a new misdemeanor defender for this position in the range of$91,000 to $95,000. FY26 Brazos County Statement of Grant Award,Public Defender Program 14 of 21 Felony Defender Positions Under the Continuing Improvement Grant 1. One existing felony defender currently employed by the BCPDO with 31 years of experience receives a salary of$133,099.72. Several felony prosecutors in the DA's office with less experience are compensated at higher salaries:$147,000(with 26.5 years experience), $147,000 (with 14.5 years experience), $147,000 (with 17.5 years experience),with $141,000 (with 15.5 years experience), and $147,000 (with 22.5 years experience).The DA's office employs one felony prosecutor with 35 years of experience at a salary of$150, 842. BCPDO specifically anticipates setting the salary for this position at $148,025,on par local prosecutors in the county and accounting for cost-of-living and/or merit increases. 2.A second felony defender with the BCPDO receives a salary of$115,000 with 11 years of experience. (The start date for this employee is July 1, 2025.) Some felony prosecutors with comparable experience receive higher salaries: $136,500(with 12.5 years experience), $147,000 (with 14.5 years experience), $141, 750 (with 15.5.years experience). This position's salary falls within the recommended salary range based on the 2024 Salary Study by TIDC, however, it does not demonstrate pay parity with comparable prosecutors within the county. BCPDO specifically anticipates setting the salary for this position at $119,500,on par local prosecutors in the county and accounting for cost-of-living and/or merit increases. Anticipated Salary Costs for Attorney Positions Under New Multi-Year Improvement Grant and Mental Health Defender Program Grant The BCPDO applied for a new multi-year improvement grant to add juvenile and appellate divisions to this office. Specifically anticipated salary costs for these positions are as follows: 1. Under the mental health defender program grant,the BCPDO anticipates hiring one mental health defender with ten or more years of experience.The comparable attorney position within the DA's office that deals with mental health cases and the mental health court is an attorney with 11 years of experience who receives a salary of 110,250. The anticipated salary for the Mental Health Defender position is$110,250 for fiscal year 2026. 2.The BCPDO already employs the attorney who will fill the appellate defender position. This is an attorney who is board certified in Criminal Law as well as Criminal Appeals, and who has 40 years of experience. The appellate prosecutor in the DA's office is an attorney with 35 years of experience and who receives a salary of$150,842. The BCPDO specifically anticipates setting the salary for this position at$158,995,on par with the only comparable prosecutor in the county and accounting for cost-of- living and/or merit increases. 3.The BCPDO has requested a position for a Managing Juvenile Defender to supervise all aspects of a new juvenile division. Comparable positions in the DA's office receive salaries of approximately $147,000. In order to recruit and retain a juvenile chief, provide a salary on par with local prosecutors, and set the salary for this managing position in a range of$139,110 to 162,000,the BCPDO requests that the salary for this position be set at$159,995. FY26 Brazos County Statement of Grant Award,Public Defender Program 15 of 21 4. Although the grant application requests salaries for juvenile defender positions be set at$126,000, this is really the maximum salary or salary cap for this position. The BCPDO anticipates hiring attorneys with 0 to 5 years experience to fill these positions and to make employment offers that are on par with local juvenile prosecutors.The BCPDO anticipates that the specific salaries will be set within a range of $91,000 to $105,000 depending on the experience of the attorney. Investigator Positions Under Both Continuing and New Grants 1.The BCPDO currently employs one investigator who receives a salary of$81,870. Comparable investigators in the DA's office receive salaries of$93,321 to$104,734.The requested salary for this position in the BCPDO under the Continuing Multi-Year Improvement grant application is$93,321. This salary is in approximate pay parity with local prosecutors. 2.The BCPDO requested an additional investigator under the new improvement grant to support juvenile and adult felony cases. The requested salary for this position is also$89,269. This salary is in approximate pay parity with local prosecutors and within recommended guidelines for TIDC. Support Staff Positions Under the Continuing Multi-Year Improvement Grant 1. The requested salary for the Office Administrator position is $81,565.This position provides direct administrative support to the Chief Public Defender including assistance with budget and grant management and preparation, workflow, procurement through the county's purchasing department and regulations, and providing direct supervision of non-attorney support staff. The requested salary is in parity with equivalent positions in the DA's and CA's offices for positions that provide administrative support directly to the department head:the administrative assistant to the County Attorney receives a salary of$103,028, and the administrative assistant to the District Attorney receives a salary of$80, 473. 2.The requested salary for our current paralegal position is $67,192.Comparable (administrative assistant/legal secretary) positions in the DA's office and CA's office receive salaries ranging between $55,557 to$69,368. It should be noted that these comparable positions are generally not filled by certified paralegals. The requested salary is in parity with comparable positions in prosecutors' offices in Brazos County. It also reflects the certification of the BCPDO's paralegal. 3.The requested salary for the BCPDO's current caseworker is $76,950. Comparable positions in local prosecutors'offices would be victim assistance and family violence coordinators. These positions receive salaries in the range of$56,944 to$94,392. The requested salary is in parity with these comparable positions. The salary also reflects that our caseworker has more than 30 years of experience as a probation officer in Brazos County and has a tremendous knowledge of that department's practices as they relate to our clients. FY26 Brazos County Statement of Grant Award,Public Defender Program 16 of 21 Requested Support Staff Positions Under the Mental Health Defender and New Multi-Year Improvement Grants 1. The BCPDO is requesting a new caseworker position be created under the Mental Health Defender grant. Comparable positions in local prosecutors' offices would be victim assistance and family violence coordinators. These positions receive salaries in the range of$56,944 to$94,392.This is not an entry- level caseworker position.The position will require recruiting and retaining a caseworker with expertise in mental health services.The anticipated salary for the mental health caseworker is $72,030.This is in parity with local prosecutors' offices and consistent with TIDC recommendations. 2.The BCPDO is requesting two new legal assistants for the juvenile division and appellate divisions. The appellate legal assistant will split time between appeals and regular misdemeanors and felonies. Comparable (administrative assistant/legal secretary) positions in the DA's office and CA's office receive salaries ranging between $55,557 to$69,368. The requested salary for this position is $58,420,which is in parity with local prosecutors' offices and consistent with TIDC recommendations. BASIS OF COSTS FOR VARIOUS LINE-ITEMS 1.Travel and Training costs under the continuing improvement grant are anticipated to be the same as for FY 2025. The requested amount in the continuing grant is the same as the budgeted amount for FY 2025.These amounts were sufficient to provide training to 10 FTE's. The department has a county vehicle that was helpful in mitigating travel costs incurred in conjunction with training (i.e.,the BCPDO did not have to pay mileage associated with out of town training). It is anticipated that travel costs will increase as we add personnel. Anticipated travel costs under the mental health defender grant should be adjusted to$2,600 ($1,300 per employee), and training costs (Conference/Seminars) should be adjusted to$1,500 ($750 per employee).Travel costs for the new multi-year improvement grant should be adjusted to$10,400 ($1,300 per employee),and training costs should be adjusted to$6,000 ($750 per employee). **The BCPDO will use TCDLA public defender stipends to reduce travel and training costs when possible.** 2.The desktop scanners requested in the new multi-year improvement grant are the same scanners used by current BCPDO staff. Quotes for this equipment were obtained through the Brazos County IT Department. The BCPDO is a "paperless" office, and it is necessary for staff to frequently use desktop scanners. 3.The printer/scanner requested under the mental health defender grant(described in the IT line of the equipment section) can be disregarded. The BCPDO has a copy machine for printing, scanning, copying, and faxing.After further consideration, a second copy machine for printing, copying,faxing and scanning purposes is not essential.The IT line item amount under the Equipment section of the mental health defender grant should be amended to request$7,000 instead of$13,000. FY26 Brazos County Statement of Grant Award,Public Defender Program 17 of 21 Brazos County Continuing Grant Modified Budget Request 2026 Proposed Salary Budget Workers Position Current FICA Retirement Insurance Comp Total Chief Public Defender $ 184,152.00 $ 14,087.63 $ 31,305.84 $ 16,692.00 $ 211.77 $ 246,449.24 Public Defender I $ 158,995.00 $ 12,163.12 $ 27,029.15 $ 16,692.00 $ 182.84 $ 215,062.11 Public Defender I $ 105,350.00 $ 8,059.28 $ 17,909.50 $ 16,692.00 $ 121.15 $ 148,131.93 Public Defender I $ 108,575.00 $ 8,305.99 $ 18,457.75 $ 16,692.00 $ 124.86 $ 152,155.60 Public Defender II $ 119,500.00 $ 9,141.75 $ 20,315.00 $ 16,692.00 $ 137.43 $ 165,786.18 Public Defender II $ 148,025.00 $ 11,323.91 $ 25,164.25 $ 16,692.00 $ 170.23 $ 201,375.39 Investigator $ 91,269.10 $ 6,982.09 $ 15,515.75 $ 16,692.00 $ 104.96 $ 130,563.89 Case Worker $ 76,950.00 $ 5,886.68 $ 13,081.50 $ 16,692.00 $ 88.49 $ 112,698.67 Paralegal $ 67,192.00 $ 5,140.19 $ 11,422.64 $ 16,692.00 $ 77.27 $ 100,524.10 Office Manager $ 81,565.00 $ 6,239.72 $ 13,866.05 $ 16,692.00 $ 93.80 $ 118,456.57 Total $ 1,141,573.10 $ 87,330.34 $ 194,067.43 $ 166,920.00 $ 1,312.81 $ 1,591,203.68 Expenses Grant Request&BC Match Supplies $ 9,800.00 TIDC Grant $ 1,003,348.61 Equipment $ 14,164.00 Brazos County $ 668,899.07 Contracts $ 40,207.00 $ 1,672,247.68 Travel $ 16,873.00 Total $ 81,044.00 Current Employee Budget Expenses $ 81,044.00 Salaries $ 1,141,573.10 Fringe $ 449,630.58 Total $ 1,672,247.68 Supplies Cost Narrative FY26 Brazos County Statement of Grant Award,Public Defender Program 18 of 21 This expense will cover the cost of copier and printing supplies. Color printers are required for our office and the cartridge replacements have begun to consume more of the printing Copier&Printing Supplies $ 3,000.00 supply budget. This expense will cover the cost of office supplies.This includes supplies that facilitate daily operations.These supplies require replacement on a routine basis throughout the fiscal year due to attorney and staff consumption.This expense has been reduced Office Supplies $ 3,000.00 from Last year's proposed budget. This expense will cover the cost of printing business cards and educational materials that promote connectivity with the Public Printing $ 500.00 Defender's Office Subscriptions and Publications covers the cost of educational Subscriptions $ 3,000.00 resources for attorneys. This budget is dedicated to ensuring copiers and printers remain Copier&Printer Maintenanc $ 300.00 operational. Total $ 9,800.00 Travel Cost Narrative Conference/Seminars $ 5,000.00 This budget will support attorney and staff continuing education. Travel $ 10,873.00 This budget will support attorney and staff continuing education. This budget will cover the cost of fuel for the department vehicle which is used for transportation to and from(but not limited to) case related investigations,witness meetings,client meetings Gas $ 1,000.00 and expert meetings. Total $ 16,873.00 Equipment Cost Narrative FY26 Brazos County Statement of Grant Award,Public Defender Program 19 of 21 This expense will cover the cost of new chairs for all FTEs.The budget for each chair$300/person.The FTEs have been using second-hand chairs from the surplus department and these Furniture $ 3,300.00 chairs need to be replaced. This expense will cover the purchase of any new equipment that IT $ 4,264.00 needs to be replaced or added to facilitate workflow. The budget for cell phones is$50/phone line for all FTEs for 12 Cell Phones $ 6,600.00 months. Total $ 14,164.00 Contracts Cost Narrative These costs cover fees associated with representation of clients. Including,but not limited to,transcriptions by court reporters Court Costs $ 10,000.00 and experts used in trial defense. This is the cost on the year for case management software, Legal Computer Contract $ 12,207.00 Server. These fees are necessarily incurred due to appointments on cases with non-English speaking clients. Interpreters are Interpreters $ 18,000.00 essential and facilitate communication during client meetings to Total $ 40,207.00 FY26 Brazos County Statement of Grant Award,Public Defender Program 20 of 21 Timeline for Reporting and Fund Distribution Reports will be submitted on-line at tidc.tamu.edu. Reporting Period Type Report Due Date Report Due Fund Distribution Date October 2025 through Grant Expenditure Report January 15, 2026 February 2026 December 2025 Progress Report January 2026 through March Grant Expenditure Report Apri115, 2026 May 2026 2026 Progress Report April 2026 through June Grant Expenditure Report July 15, 2026 August 2026 20206 Progress Report July 2026 through September Grant Expenditure Report October 15,2026 December 2026 2026 Progress Report FY26 Brazos County Statement of Grant Award,Public Defender Program 21 of 21 t Op TA.; • OGti )S Y PLO 11'OF9� BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: District Attorney NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Approval requested from the District Attorneys Office to apply for the SB22 Rural Law Enforcement Grant for FY 25-26. "O: Commissioners Court 'ROM: Jennifer Jansen )ATE: 08/13/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 >OURCE OF FUNDS: Texas Comptroller of Public Accounts ATTACHMENTS: File Name Description Type SB22.GRANT.25.26.pdf SB22 Grant-FY25-26 Cover Memo • t v = jam',"''`: :#� �N ;) •A :,*g BRAZOS COUNTY,TEXAS . GRANT APPLICATION APPROVAL FORM Date: 8/1312025 . Requesting Department: Brazos County District Attorney's Office Grant Title: SB22 Rural Law Enforcement Grant Granting Agency: Texas Comptroller of Public Accounts Amount Requested: $275,0(10.0D Grant Term(Beg/End): 10/0112025-9I3OI2028 - Project • Description:A grant program thgtpmvldes flnAnddel assistance to shariffmlonstahrec,,and diptrict attnmay's nffirea by pmvtldln0 salary supplements for positions In rural areas • Will this grant fund salary&benefits? Yes . Is there County Match requirement?And if so how much? No NOTE TO COMMISSIONERS COURT: All grants'will require some form of indirect support from the administrative departments including the Auditor's office, Information Technology, County Treasurer,the Budget Office,Purchasing, Commissioners Court, County Judge, and possibly the • Fleet Department and Human Resources. I acknowledge that all financial reporting under the County's EIN or UEI will be handled by the County Auditor.I am aware that approval to apply for a grant by Commissioners Court does not constitute a promise or obligation from Commissioners Court to fund the activities in the event we no longer receive grant funds. "'Please include a list of all Statutes,Standards, and Regulations referenced in the announcement and/or application. All grants are contracts between Brazos County and the granting agency and should be approved by Commissioners Court prior to the application submission. I • : --.) Ele .•• O•• al • tment Head Signature IA tgna .._____---_-_____ - Approved by' •mrnissioners Court on thls I9 day of P"CA 6 us ' a Day 41,09 o •loners Court Approval g�� L AFT ' * * • HrY OF BAP- BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Purchasing NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Approval requested to issue a Diners Club credit card to Acting County Judge Kyle Kacal with a credit limit of$5,000.00 for travel, conferences, business lunches and various department expenses. -O: Commissioners Court :ROM: Presley Nelson )ATE: 08/12/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 JOTES/EXCEPTIONS: The application is completed online, therefore no written documents required, only the consent of Commissioners' Court. ATTACHMENTS: File Name Description Type Card Request- Kyle Kacal.pdf Card Request Backup Material �Pt B4OpT rYOFoe BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 8/19/2025 ITEM: Approval requested to issue a Diners Club credit card to Acting County Judge Kyle Kacal with a credit limit of$5,000.00 for travel,conferences,business lunches and various department expenses. TO: Commissioners Court FROM: Presley Nelson DATE: 08/12/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 NOTES/EXCEPTIONS: The application is completed online,therefore no written documents required,only the consent of Commissioners'Court. ATTACHMENTS: File Name Description Tvae Card_Request-_Kyle_Kacal.pdf Card Request Backup Material APPRO a 7.7 lc4cS • Date Coun udge Presley Nelson from: Marsha D.Anderson Sent: Friday,August 8,2025 11:00 AM To: Presley Nelson Cc: Kyle J. Kacal Subject: Credit Card Request Hello Presley, 1 would like to request the issuance of a Diners Club credit card for Acting County Judge Kyle Kacal with a$5,000 credit limit for travel,conference expenses and occasional working business lunches. Please feel free to reach out if anything else is needed. Thank you for your help. Marsha Anderson Administrative Specialist Brazos County Judge 200 S.Texas Ave.,Ste.332 Bryan,TX 77803 Ph.979-361-4101 Fax 979-361-4503 ATTENTION PUBLIC OFFICIALS(elected and/or volunteers):A"Reply to AU"of this e-mail could Lead to violations of the Texas Open Meetings Act. If replying,please reply only to the sender. Z ,:• aft i* kf i sir 4 BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Brazos Center NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Approval requested from the Brazos Center for rental rate increases beginning in 2026 with subsequent increases every three years over the next six years. "O: Commissioners Court ROM: Joanna Spencer )ATE: 08/13/2025 rISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 This is Agenda item is asking the Court to approve a Brazos Center Rental Rates IncreasE starting in 2026. This proposal will be the first rate increase since 2015 we are asking for 1OTES/EXCEPTIONS: approval of and increase every three years over the next six years. The increase will help with the operating budget but remain affordable for the community which has the purpose of the Brazos Center for years past. ATTACHMENTS: File Name Description Type Brazos Center - Current Rental Rates 2025.pdf Brazos Center-Current Rental Rates 2025 Cover Memo Brazos Center - Proposed Rental Increase Options.pdf Brazos Center-Proposed Rental Increase Options Cover Memo PtE OFT f`*i OG�TY"• BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Brazos Center NUMBER: DATE OF COURT MEETING: 8/19/2025 ITEM: Approval requested from the Brazos Center for rental rate increases beginning in 2026 with subsequent increases every three years over the next six years. TO: Commissioners Court FROM: Joanna Spencer DATE: 08/13/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 This is Agenda item is asking the Court to approve a Brazos Center Rental Rates Increase starting in 2026. This proposal will be the first rate increase since 2015 we are asking for NOTES/EXCEPTIONS: approval of and increase every three years over the next six years.The increase will help with the operating budget but remain affordable for the community which has the purpose of the Brazos Center for years past. ATTACHMENTS: File Name Description IKAe Brazos_Center Brazos Center-Current Rental Rates 2025 Cover Memo Curren t_RentalRates_2025.pdf Brazos_Center -_Proposed_Rental_I ncrease_Opti ons.pdf Brazos Center-Proposed Rental Increase Options Cover Memo APPRO + 1 �a. (a5 14, SiCor GAL. Date Pt-ccz County Judge Brazos Center Rental Rates 2025 (All rooms are charged per day) Room Rentals Rental Rates Attendees Deposit Required Assembly 1(Sunday-Thursday) 10 hours $500 200 banquet-450 theater Assembly 2(Sunday-Thursday) 10 hours $850 500 banquet-650 theater Assembly 1&2(Sunday-Thursday) 10 hours $1100 800 banquet(no dance floor)-1100 theater Assembly 1&2(Friday-Saturday) 10 hours $1500 800 banquet-1100 theater Assembly 3 &4 10 hours $500 140 banquet(no dance floor)-170 theater Assembly 3 10 hours $250 64 banquet-80 theater Assembly 4 10 hours $250 64 banquet-80 theater No Deposit Required-Only available after business hours or on weekends alongside already booked larger events Concourse East $125 Concourse West $125 Concourse East&West $250 Room 102 8 hours $250 4 hours $200 125 theater Room 106 8 hours $200 4 hours $150 32 banquet-50 theater Room 108 8 hours $200 4 hours $150 32 banquet-SO theater Extra Hours 4/Maximum $100/hr Park& Parking Lot Rental Rates (Parking is free for guests attending an event at the Brazos Center) Park/Pavilion $75 deposit Full Parking Lot w/Inside Room $1,500 Half Parking Lot $500 Setup Day Fee (Day Before Event Monday-Friday Only) Assembly 1&2 all day $750 8am-5pm Assembly 1&2 half day $375 8am-12pm or 1pm-5pm Setup days are half of the room rental rate Deposit Rates *based on attendees* Attendees up to: 100 101-200 201-300 301-500 $150 $250 $350 $500 Any events catering to minors:$500 deposit required in Assembly 1&2,$300 deposit required in Assembly 3&4 **SPECIAL EVENT INSURANCE is required for any event held at the Brazos Center. Minimum requirement is $500,000.00 and must cover every day you have rented the facility; this includes setup days prior to your event. Company/organization may provide their own event insurance or a policy can be purchased online(see page 11). ALCOHOL SURCHAGE: An alcohol surcharge is assessed to the Lessee if alcohol will be available(per day). Attendees: Up to 100 $75.00 101-200 $100.00 201-300 $125.00 301-500 $150.00 Over 500 $275.00 CLEANING FEE: $300.00 RESET FEE: $250.00 CONCESSIONS&FOOD TRUCKS: Any sales of food on premises will require a vending fee of$30 per day per vendor. Free samples do not apply. MERCHANDISE: The sale of merchandise/vendor/auction tables require a daily fee of$3.00 per table. REQUIRED EVENT SECURITY Events with Alcohol Events without Alcohol Attendees: Up to 100 1 0 101—300 2 1 301-450 3 2 451-600 4 3 600-750 5 4 751-900 6 5 *At least 2 officers'are required for any event that is primarily geared toward teenagers(Quinces,Proms,Sweet 15/16,etc.) *At least 2 officers'are required for events open to the public. *Banquets may require additional security than stated above based on number/type of auction items,number of bars,etc. *Security is set up by Brazos Center Staff only,unless approved by Event Coordinator. Security prices can fluctuate and are not determined or controlled by the Brazos Center. (Security officers are$28.35 per hour/per plus an 8.25%sales tax unless exempt or$50 per hour/per Sheriff) *CHANGES CAN BE MADE AT THE DISCRETION OF THE BRAZOS CENTER ON AN AS NEEDED BASIS PER EVENT* BRAZOS CENTER RENTAL INCREASE PROPOSAL OPTIONS Assemblyl&2 Rental 13,000 sq.ft. Estimated Yearly Increase YEAR RATE COST Sq Ft PER HR Based on 2023-2024--98 Events Booked 2026 $2,700 0.21 $270 $117,600 2029 $3,300 0.25 $330 $176,400 2032 $3,900 0.30 $390 $235,200 Assembly 1 Sun-Thurs Rental4,400 sq. ft. Estimated Yearly Increase YEAR RATE COST Sq Ft PER HR Based on 2023-2024--8 Events Booked 2026 $925 0.21 $92.50 $3,400 2029 $1,100 0.25 $110 $4,800 2032 $1,320 0.3 $132 $6,560 Assembly 2 Sun-Thurs Rental 8,349 sq. ft. Estimated Yearly Increase YEAR RATE COST Sq Ft PER HR Based on 2023-2024--30 Events Booked 2026 $1,750 0.21 $175 $27,000 2029 $2,100 0.25 $210 $37,500 2032 $2,500 0.30 $250 $49,500 Assembly 3&4 2680 sq. ft. Estimated Yearly Increase YEAR RATE COST Sq Ft PER HR Based on 2023-2024--64 Events Booked YEAR RATE COST Sq Ft PER HR 2026 $600 0.23 $60 $6,400 2029 $700 0.26 $70 $12,800 2032 $800 0.30 $80 $19,200 OVERALL INCREASES YEAR ALL ROOMS INCREASE 2026 $154,400 2029 $231,500 2032 $310,460 • OTHER FEE CHANGES 1.Extra Hours-current hourly rate of room rental 2.Deposit Rates(based on#of Attendees) Up To 150 151-300 301-500 501-800 $250 $450 $650 $800 3.Alcohol-10%of gross receipts for each event serving alcohol 4.Full Parking Lot Rate-Same as rental fee for Assembly 1&2 5.Annual fee of$500 for Caterers to be on list and website PROPERTY RENTAL CHANGES 1.Screen&Projector P.Package- $100 per 2.Easel-$10 3.Copies-$0.20 4.Coffee Service-1.25 per cup 5.Bistro Tables-$10.00 6.Vending/Merchandise/Auction Tables-$6.00 /44 QGHTY OF 13 Pti BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Approval of the Fiscal and Personnel Agreement between Brazos County and the Regional Mobilit Authority. -O: Commissioners Court )ATE: 08/08/2025 :ISCAL IMPACT: False 1UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type 2025-10-01 RMA- Fiscal and Personnel Management Brazos County Fiscal and Personnel Management Agreement.pdf Agreement Cover Memo email request - RMA- email request Cover Memo Brazos County Fiscal and Personnel Management Agreement for FY 2026.pdf STATE OF TEXAS COUNTY OF BRAZOS FISCAL AND PERSONNEL MANAGEMENT AGREEMENT This agreement entered into by and between Brazos County, a political subdivision of the State of Texas, hereinafter referred to as the"County" and the Brazos County Regional Mobility Authority,hereinafter referred to as the"RMA", the designated Regional Mobility Authority for Brazos County as authorized by Chapter 370 of the Transportation Code. WITNESSETH WHEREAS, on May 30, 2019 the Texas Transportation Commission adopted Minute Order No. 115491 which authorized the creation of the Brazos County Regional Mobility Authority to directly benefit the State of Texas, Brazos County,and the traveling public through the improvement of the State's transportation system in and around Brazos County; and WHEREAS, the RMA requests that Brazos County provide fiscal and personnel management assistance including payroll, benefits,accounts payable, financial tracking and the annual financials; and WHEREAS, the County has determined it is in the public interest to assist the RMA in securing and managing funds for transportation planning purposes in the local area; NOW, THEREFORE, the parties hereby agree as follows: ARTICLE 1 PURPOSE 1.01 The purpose of this Agreement is to provide fiscal and personnel management assistance to the RMA. ARTICLE II TERM 2.01 The term of this Agreement begins on_10/01/2025_and ends 09/30/2026 or sooner by mutual agreement by both parties. This is not to be construed as the term of employment for employees providing the services to the RMA. See Section 4.07 and 4.08 of this contract. ARTICLE III DESCRIPTION OF SERVICES 3.01 The County agrees to provide fiscal and personnel management assistance to the RMA by acting as the financial disbursing agent for RMA funds. ARTICLE IV FISCAL MANAGEMENT AND DISBURSEMENT 4.01 The County shall maintain one or more separate trust accounts under the supervision of the County Auditor to carry out the requirements of this Agreement and is responsible only in the capacity of a trust officer for the funds involved. The County will be responsible for paying all invoices that comply with existing State statutes, County fiscal policy, and the RMA's state approved and adopted procurement procedures on behalf of the RMA. Such invoices must have been properly approved and documented, and the County should have resources on hand to make full payment. The RMA hereby agrees to seek reimbursement from all available sources on a periodic basis, no longer than every thirty (30) days. 4.02 All warrants issued to the county or the RMA by the State of Texas, or federal agencies, for work performed by any agency or consultant under contract to the RMA shall be properly endorsed and deposited in the trust account. 4.03 The RMA shall make contracts and commitments in its own name.The RMA shall forward invoices and payment obligations to the County Auditor's Office for processing and payment. The budget for all activities on behalf of the RMA program will be set by the RMA. 4.04 The disbursement of funds to agencies or consultants under contract to the RMA will be made by the County in the amounts as specified by the RMA,so long as the RMA budget has sufficient funds to accommodate all payment requests. However,the RMA is fully responsible for all such contracts and releases the County from any liability which may arise as a result of the County performing any non-negligent task pursuant to this Agreement. The County is under no obligation to process payment requests unless sufficient funds for such purposes are present in the RMA budget. 4.05 The RMA is solely responsible for the accuracy of the records of funds expended by itself and those agencies or consultants who contract with the RMA. 4.06 The RMA assumes responsibilities for the legal and proper expenditures of all locally derived planning monies under the guidance of the RMA Board and Texas Department of Transportation. The RMA adopts its own line item budget which is not subject to approval by the County Court of Commissioners but shall be grouped into expense group/categories similar to the County's.Any expenditure over those established amounts and beyond the RMA Director's delegated authority shall be submitted to the Board of Directors for a budget amendment. All monies shall be budgeted and expended according to the guidelines set forth by the RMA Board. 4.07 The County will-ensure that sufficient staff will be available as needed to support those services required by the RMA. 4.08 A. All employees working on RMA matters under the supervision of the RMA Director will be required to follow all personnel policies that have been established by the County. RMA employees that qualify will be afforded all fringe benefits that have been established for County employees,to include retirement, medical and life insurance, vacation, sick leave, holidays, deferred compensation and any other benefits normally extended to County employees. 4.09 The RMA Board of Directors shall select an Executive Director who will have full-time responsibility for administering the work program of the RMA.The Director will also be responsible for hiring and supervising the RMA's staff. The Director is required to follow all personnel policies established by the County for hiring and/or firing employees. Any action taken with regards to hiring and/or firing does not require the County's Commissioners Court approval. 4.10 The Director will take direction on RMA policy and technical matters from the RMA Board of Directors and direction on fiscal administrative matters from Brazos County. 4.11 The RMA shall pay all costs associated with the employees as described in paragraph 4.08.The County Auditor is hereby authorized to make payment for RMA personnel costs, to be reimbursed from RMA funds, as described in paragraph 4.01. 4.12 The RMA agrees to indemnify the County for any amounts to which the County may become liable because of the action or omission of any employee under immediate supervision of the RMA Director. ARTICLE V TERMINATION 5.01 This Agreement may be terminated in whole or in part by either party hereto whenever such termination is found to be the best interest of either party. Termination shall be effected by the conveyance of a written notification thereof to the other party at least thirty (30)days in advance of the effective date of the termination. All notices pursuant to this Agreement shall be deemed given when, either delivered in person or deposited in the United States mail,postage prepaid,certified mail, return receipt requested, addressed to the appropriate party at the following address: If to County: County Judge Brazos County Administration Building 200 S.Texas Ave., Suite 332 Bryan,Texas 77803 With a copy to: County Auditor 200 S.Texas Ave., Ste.218 Bryan,Texas 77803 If to RMA: Brazos County Regional Mobility Authority 309 North Washington Avenue, Ste. 14 Bryan,Texas 77803-5369 ARTICLE VI NON-DISCRIMINATION 6.01 It is mutually agreed that all parties hereto shall be bound by the provisions of Title 49, Code of Federal Regulations, Part 27 and Part 21, which was promulgated to effectuate Title VI of the Civil Rights Act of 1964,Title 23, Code of Federal regulations, Part 710.405(b), and Executive Order 11246 titled"Equal Employment Opportunity"as amended by Executive Order 11375 and as supplemented in Department of Labor Regulations(41 CFR Part 60). ARTICLE VII GOVERNING LAW 7.01 The laws of the State of Texas shall govern this Agreement and all obligations hereunder of the parties are performable in Brazos County, Texas. ARTICLE VIII NON-ASSIGNMENT 8.01 This Contract shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives successors and assigns.Neither the County nor the RMA shall assign or subletany duty of this Agreement, excepting those already indemnified herein, without the written consent of the other. ARTICLE IX SEVERABILITY . 9.01 Should any provisions of this contract for any reason be held to be invalid, illegal, or unenforceable in any other respect such invalidity, illegality unenforceability shall not affect any other provision hereof. ARTICLE X ENTIRETY OF AGREEMENT 10.01 This is the entire Agreement between the parties and no modification of this Agreement shall be of any force or effect, unless it is in writing and signed by both parties. No official employee,agent or Representative of the County of Brazos has any authority, either expressed or implied,to amend this Agreement except pursuant to such express authority as may be granted by the County of Brazos. Approved to be effective on the date of the last party to sign. BRAZOS COUNTY REGIONAL BRAZOS COUNTY, TEXAS MOBILITY AUTHOURITY F 6 County C irp r on I Date: r I VC{ as Date: i From: Lisa Lyon To: Marsha D.Anderson Subject: Item for Commissioner"s Court Agenda-RMA-Brazos County Fiscal and Personnel Management Agreement for FY 2026 Date: Friday,August 8,2025 12:04:53 PM Attachments: 2025-10-01 RMA-Brazos County Fiscal a d Personnel Management Aareement.odf 'Brazos County Disclaimer *****This is an email from an EXTERNAL source. DO NOT click links or open attachments unless you recognize the sender and have verified that the content is safe.Never enter USERNAME, PASSWORD or sensitive information on pages linked from this email.***** Good afternoon Marsha! Could you please place the attached Fiscal and Personnel Management Agreement on the Commissioner's Court agenda on behalf of the Brazos County Regional Mobility Authority? This agreement was originally drafted by Brazos County Legal and there have been no changes other than dates. Thanks, Lisa L C Lyon' Administrative Assistant Bryan/College Station MPO 309 North Washington Avenue, Suite 14 Bryan,TX 77803 (979)260-5298, ext. 1003 www.bcsmpo.org Texas A&M Transportation Institute Regional Mobility Authorities in Texas: History and Current Status Final report PRC 15-41 F 041 ✓""`%, 0s f ,f , B 5 ---- errIN, . a r ( Ifro-1. 1 .. ,'', ... f TRANSPORTATION Policy Research CENTER Delta County did not have the funding to support a $38.5 million loan on its own, the three counties formed the Sulphur River RMA to advance a regional transportation improvement for the region. The formation of the Sulphur River RMA enabled Lamar County to use its tax dollars beyond its borders in order to support the Sulphur River RMA in developing this regionally significant transportation project. By creating an RMA,the region was able to bridge a funding gap that existed in Delta County and secure a state infrastructure bank(SIB) loan to develop a non-toll road to benefit mobility for all three counties in the region. RMAs have provided an increased opportunity for local jurisdictions to develop transportation facilities in their regions. Because an RMA can independently generate revenue for their region'g 'l% transportation-related projects,it is less dependent on competing for limited state and federal funding sources. This is also true for County Toll authorities such as the Harris County Toll Road Authority or NTTA. RMAs can accelerate projects using access to financial resources and innovative financing, including: • Federal Transportation Infrastructure Finance and Innovation Act(TIFIA) loans. • TxDOT-based financial assistance agreements. • SIB loans. • Funding from transportation reinvestment zones (TRZs). • Bonds based on local specialty taxes. • Inter-local agreements (bill backs to MPOs, counties, cities, etc. for planning and administrative support services). • CDAs (as limited by SB 792). As a result, RMA projects can be more financially competitive in the project prioritization and selection processes at TxDOT, MPOs, and municipal governments. RMA Governance RMA governance is defined by the Texas Administrative Code Chapter 370. RMAs are governed by a board of directors consisting of a presiding officer that is appointed by the governor, and additional directors appointed by the county commissioner's court or city council from the host RMA city, county, or counties. Board members are term limited and cannot be elected officials or an employee of a government entity, but may be re-appointed by commissioner courts. RMA boards may also hire an executive director to operate the RMA and carry out duties assigned by the board. Executive directors serve at the pleasure of the board of directors. Board members are not compensated. 10 Summary of Findings Listed below is a summary of findings from this research project: • RMAs, in comparison to toll authorities, are not limited to roadways and bridges, and have the authority to develop multimodal projects including aviation,transit, and bicycle and pedestrian projects. RMAs can provide a more regional approach to implementing project in contrast to a county by county, or city by city approach. • RMAs in Texas are diverse and can vary significantly from one another in that their respective regions can be quite different in terms of geography, demographics, travel behavior, and transportation needs. RMAs also address transportation and mobility challenges unique to their region. • RMAs work cooperatively with their host counties, TxDOT, MPOs, and other local entities to facilitate the funding and implementation of regional transportation projects and priorities. • RMA reporting requirements are minimal and may not capture detailed financial and operating data. Annual reports and financially audited statements describe some project details, but oftentimes lack detail on project expenditures, schedules, and progress. Annual reports are often geared toward displaying the RMA's achievements, in a public- friendly brochure format that lack specific project management-level details. Project costs and transaction level expenditures are difficult to identify in RMA reports. Annual reports would improve if they contained a project performance section with the same reported performance categories and display results that also align with the reporting requirements of other government agencies. • The detail and depth of information reported by RMAs vary significantly. Some RMAs have very robust websites and comprehensive reports, whereas others contain only basic information. • RMAs could consider implementing performance-based planning and project management consistent with TxDOT. These performance measures could include simplified performance measures on project delivery progress and total project costs. • Each RMA is unique in the types of projects being implemented and in the variety of revenue and funding sources used to operate and implement projects. RMAs may apply for grants and loans provided by TxDOT and the federal government and may generate their own revenue through tolls and fees from other agencies. Although RMAs do not have taxing authority, RMAs may receive contributions from local governments that have taxing authority, and may apply for loans and grants. RMAs could improve reporting by identifying sources of funding more clearly to show if and when taxpayer dollars from 11 Table 4.Toll Authority Revenue and Finance. Existing Tolling Authority TxDOT Regional Regional County Toll Statewide Mobility Toll Tolling and Finance Characteristics Authorities Toll Authority Authorities Authorities Number of Toll Authorities 1 9 1 8 Texas Administrative Code Ch. 221,228 Ch. 370 Ch.366 CH. 284 Authorized Revenue&Finance Tools Impose tolls/collect toll revenue 228.053(a) 370.172(a) 366.173(1) 284.003 Issue bonds 228.102(a) 370.111(a) 366.111(a) 284.003 Receive loans 370.003(9) 366.033(9) 284.006 Enter into CDA 223.201(a) 370.305 366.401 284.003 Maintain revolving fund 370.172 366.174(a) Receive gifts 370.003(9) 366.033(9) 284.006 Receive grants 370.003(9) 366.033(9) 284.006 Receive money 370.003(9) 366.033(9) Receive property 370.003(9) 366.033(9) Receive labor 370.003(9) 366.033(9) Receive other contribution or thing 370.003(9) 366.033(9) 284.006 of value Table 4 presents revenue and finance tools for toll authorities. Each of the toll authorities has the authority to collect tolls, issue bonds, and enter into CDAs based on the availability(the legislature has limited the number of CDAs available to toll authorities). RMA Powers RMAs are authorized to implement, within a defined set of parameters, a wide range of transportation projects. Authorized project types include roadways (tolled or non-tolled), ferries, rail, airports, bikeways, transit, and intermodal hubs. Major projects are subject to approval by TTC. RMAs must also coordinate with other transportation entities. Their projects must be included in the plan approved by their MPO, and be consistent with the statewide transportation plan and the statewide transportation improvement program. RMAs have the same powers and duties as TxDOT with regard to the condemnation and acquisition of real property for transportation projects (7). This means that with regard to acquiring property through eminent domain, RMAs must follow the same processes and procedures that guide TxDOT. RMAs also enjoy a relatively high level of flexibility tr garding funding options for transportation projects. They are authorized to issue bonds, levy tolls, apply for grants and loans, and receive assets from any source (7). They may also enter into inter-local agreements for administrative and planning support from local government agencies. However, that authority is 17 Brazos County Regional Mobility Authority Board Meeting Minutes January 30, 2020 The first meeting of the Brazos County Regional Mobility Authority was held in the Brazos County Auxiliary Courtroom in the Brazos County Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Thursday,January 30, 2020, with the following members of the Board Present: Tedi Ellison, Chair, Presiding; Dennis Christiansen, Board Member; Veronica Morgan, Board Member; Ann Horton, Board Member; and R. Alan Munger, Board Member. A sign-in sheet is attached that contains the names of other officials and citizens who were in attendance. • Welcome and Open Meeting Ms. Ellison called to order the regular meeting of the Brazos County Regional Mobility Authority Board at 9:00 A.M. on January 30, 2019, at the Brazos County Auxiliary Courtroom, 200 South Texas Avenue, Bryan,TX. The meeting opened with the Pledge of Allegiance to the United States and Texas flags followed by an invocation given by Mr. Dan Rudge. • Public Comments Regarding Items Not on the Agenda There were no public comments. • Review and Possible Adoption of RMA Bylaws The draft bylaws for the Brazos County RMA, prepared by Mr. Bruce Erratt with the Civil Division of the Brazos County Attorney's Office, were considered. A copy of the draft bylaws is attached to these minutes. The following items were requested to be reviewed or changed: o §5(d)—The current language states "An employee of a city our county"; however, it is believed it should state "No governmental employee" per the Texas Administrative Code. Further clarification and possible change requested for this item. 1 I RMA Board Meeting Minutes 2020 t)1.30 o §9(b)— Do all board members require certification? If so, where does the certificate need to be kept on file? Request clarification on this item. o §10(a)—Is four meetings per year sufficient language? It seemed to be the consensus of board members that the language was sufficient and allowed for more that four meetings per year if needed. o §16—Section is confusing. Request explanation and possible clarification on this section. o §18—Remove Secretary and Treasurer(which will be inserted somewhere after§26 Administrators). Also remove last sentence regarding designating an assistant secretary and assistant treasurer. o §23 and §24—Move these sections dealing with duties of secretary and treasurer after§27 Interim Executive Director. Change the first sentence in each of these to state these positions will be selected by the Board, and that once the Board has hired an Executive Director they will report to the Executive Director, but until that time will report to the Board Chair. o §24(e)— Remove this section if it is determined that a bond is not needed. o §35(b)—Clarification and possible change from March 315t deadline to December 31st deadline. o §36—Strike this section as it is dealing with toll roads and turnpikes. Any mention of toll roads or turnpikes should be removed from the bylaws. A motion was made by Dr. Christiansen to make revisions to the bylaws as discussed and bring the revised bylaws to the next Board meeting to consider for adoption. The motion was seconded by Ms. Horton. The motion passed by a unanimous vote. • Election of RMA Secretary and Treasurer Due to the revisions requested in the bylaws to move the Secretary and Treasurer duties under the administrative staff, no secretary and treasurer were elected. Dr. Christiansen made the motion to appoint Lisa Lyon as the Administrative Assistant to the RMA, to perform the duties of the secretary and treasurer. The motion was seconded by Mr. Munger. The motion passed by a unanimous vote. • Adoption of RMA Draft Budget The RMA proposed budget in the amount of$24,813.61 was presented. A copy of the budget is attached to these minutes. Ms. Morgan made the motion to adopt the FY 20 budget as presented. The motion was seconded by Dr. Christiansen. The motion carried by a unanimous vote. 2 I RMA Board Meeting Minutes 2.020-01-30 • Request County Staff to Draft Remaining Policy Documents There are a number of other policy documents that need to be prepared that govern RMA operations and Board and staff participation. These typically include: Fiduciary, Personnel, and IT Services Agreement; Procurement Policies; Conflict of Interest Policies; Drug and Alcohol Policies;Travel Expense Policies; Environmental Policies; Finance Policies; and Ethics and Compliance Policies. Since the RMA does not currently have a Director, we would like to request that the County Attorney draft these policies for RMA Board review and approval. Mr. Munger requested that there be specific language in the Conflict of Interest Policies to show that as consultants they are not serving on the RMA Board for their self- interest. A motion was made by Ms. Morgan to request the County Attorney's Office to draft these additional documents needed for RMA operation. The motion was seconded by Dr. Christiansen. The motion passed by a unanimous vote. • Presentation on Activities of Other RMAs in Texas Mr. Doug Bramwell, PE, RPLS, with Jones and Carter, gave a presentation on the creation of the Brazos County RMA and what types of projects other RMAs in Texas are doing. He highlighted the importance of the Brazos County RMA which gives more local control of projects as well as the potential for an increased amount of funding flowing to our county. An RMA is a development and implementation entity for advancing projects and can work with many different entities to move projects along. At the end of his presentation, Ms. Ellison presented Mr. Bramwell with a plaque to thank him for his many hours of work and instrumental effort to get the RMA started. Ms. Ellison also thanked Dr. Christiansen, Commissioner Berry, and Mr. Rudge for all of their efforts. • Funding RMA Activities Several local entities were asked to assist with start-up funding for the RMA. The following entities have agreed to provide $15,000 each in start-up funds: Brazos County, City of Bryan, City of College Station, Texas A&M University System, and Brazos Valley Economic Development Corporation. Texas A&M Transportation Institute has agreed to assist with the development and implementation of the RMA's website as an in-kind donation of approximately$15,000. • Develop RMA Legislative Action Plan An RMA Legislative Action Plan was presented by Mr. Rudge as a suggested timeline for presenting the legislation to collect $10 per vehicle registration fee in Brazos County to support RMA operations. Some of the items have already been completed; however, it was felt that one of the problems with having this legislation adopted last time was that it was filed too late. It was suggested that the Board look at other creative ideas to possibly raise 3U �.�{�;c1t"LE J"v { 'll=q, I;�IIiiC}Ct a:'�.; i.),I.- funding, such as a fee for students. These types of ideas and how they are best approached can be discussed during the creation of the RMA's Strategic Plan. Mr. Rudge also provided an example of a resolution that can be used by entities to show their support of the RMA legislation. • Brazos County RMA Project Updates University Drive was the project used in the RMAs petition to get the RMA formed. Texas law requires that a project be included in the petition which is on the state system, has some concept planning completed, with a funding plan to potentially build the project. After looking at every possible project in Brazos County, that was the only project that fit those criteria. On page fourteen of the petition, there is a listing of other projects that can be considered and that will probably all be completed before the University Drive project. These are just some of the projects that may come to the RMA and is not intended to be an exhaustive list. The RMA should be flexible enough that if any of the jurisdictions approach the RMA looking for assistance in developing a transportation project, the RMA can and should consider it. Off-system projects can be funded with RMA funds; however, the project must be on the MPO's plan. Before the next Board meeting, it is important that the RMA approach TxDOT's District Engineer to discuss how the RMA can formally be involved on the University Drive project to meet our legal requirements. The RMA will have to report on the status of this project at the end of the year. • Next Board Meeting It was the consensus of the Board that the next meeting should be sometime in March to adopt the bylaws and get started on the Strategic Plan and the Legislative Action Plan. A doodle poll will be sent out to see which date would be best for a quorum. • Adjourn The RMA Board Meeting was adjourned at 10:05 a.m. 4 1 RMA Board Meeting Minutes 2020-01-30 T Y OF a�4, BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Approval of the New National Opioids Settlement and authorization for Acting County Judge Kyle Kacal to sign the Subdivision Participation and Release Form and related documents necessary tc effectuate the Settlement. -O: Commissioners Court )ATE: 08/12/2025 =ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Purdue Pharma Opioid Settlement Document.pdf Purdue Pharma Opioid Settlement Document Cover Memo Docusign Envelope ID:2C7B27B5-51381-468D-98EB-4388472E7AE5 New National Opioids Settlement: Purdue Opioids Implementation Administrator opioidsnarticipation[a rubris.corn Brazos County, TX Reference Number: CL-1749833 TO LOCAL POLITICAL SUBDIVISIONS: THIS PACKAGE CONTAINS DOCUMENTATION TO PARTICIPATE IN THE NEW NATIONAL OPIOIDS SETTLEMENT. YOU MUST TAKE ACTION IN ORDER TO PARTICIPATE. Deadline: September 30, 2025 A new proposed national opioids settlement has been reached with Purdue (and certain of its affiliates) and the Sackler family. This Participation Package is a follow- up communication to the Notice of New National Opioids Settlement recently received electronically by your subdivision. The proposed settlement is being implemented in connection with Purdue's bankruptcy proceedings, and consists of, among other things, a settlement of Purdue's claims against the Sacklers and certain other parties (referred to as the "Purdue Estate Settlement"), and settlements of direct claims against the Sacklers held by States, local governments and other creditors (collectively, the"Purdue Direct Settlement", and together with the Estate Settlement, the"Purdue Settlement"). The Purdue Direct Settlement for States and local governments is documented in the Governmental Entity and Shareholder Direct Settlement Agreement. You are receiving this Participation Package because all eligible States and territories, including Texas, are participating in the Purdue Direct Settlement. This electronic envelope contains: • The Participation Form for the Purdue Direct Settlement, including a release of any claims The Participation Form must be executed, without alteration, and submitted on or before September 30, 2025, in order for your subdivision to be considered for initial participation calculations and payment eligibility under the Purdue Direct Settlement. Based upon subdivision participation forms received on or before September 30, 2025, the subdivision participation rate will be used to determine whether participation is sufficient for the Purdue Settlement to move forward and whether a state earns its maximum potential payment under the Purdue Direct Settlement. If the Purdue Settlement moves forward and goes effective, your release will become Docusign Envelope ID:2C7B27B5-5081-468D-98EB-4388472E7AE5 effective. If the Purdue Settlement does not move forward, that release will not become effective. Any subdivision that does not participate in the Purdue Direct Settlement cannot directly share in the Purdue Direct Settlement funds, even if other subdivisions in the state are participating and sharing in those Purdue Direct Settlement funds. Any subdivision that does not participate may also reduce the amount of money for programs to remediate the opioid crisis in its state. Please note, a subdivision will not necessarily directly receive Purdue Settlement funds by participating; decisions on how Purdue Settlement funds will be allocated within a state are subject to intrastate agreements or state statutes. You are encouraged to discuss the terms and benefits of the Purdue Settlement with your counsel, your Attorney General's Office, and other contacts within your state. Many states are implementing and allocating funds for the Purdue Settlement the same as they did for the prior opioids settlements but states may choose to treat the Purdue Settlement differently. Information and documents regarding the Purdue Settlement, including a complete copy of the Governmental Entity and Shareholder Direct Settlement Agreement, and how it is being implemented in your state and how funds will be allocated within your state can be found on the national settlement website at https://nationalopioidsettlement.com/ourdue-sacklers-settlements/. This website will be supplemented as additional documents are created. You may also visit the Texas Attorney General's Office website at https://www.texasattornevgeneral.gov/globalopioidsettlement for information. How to return signed forms: Please note that the Texas Attorney General's Office is collecting the executed Participation Form differently from prior opioid settlements. There are three methods for returning the executed Participation Form and any supporting documentation to the Implementation Administrator: (1)Electronic Signature via DocuSign: Executing the Participation Form electronically through DocuSign will return the signed form to the Implementation Administrator and associate your form with your subdivision's records. Electronic signature is the most efficient method for returning the Participation Form, allowing for more timely participation and the potential to meet higher settlement payment thresholds, and is therefore strongly encouraged. (2)Manual Signature returned via DocuSign: DocuSign allows forms to be downloaded, signed manually, then uploaded to DocuSign and returned automatically to the Implementation Administrator. Please be sure to complete all fields. As with electronic signature, returning a manually signed Participation Form via DocuSign will associate your signed forms with your subdivision's records. Docusign Envelope ID:2C7B27B5-5D81-468D-98EB-4388472E7AE5 (3)Manual Signature returned via electronic mail: If your subdivision is unable to return an executed Participation Form using DocuSign, the signed Participation Form may be returned via electronic mail to opioidsparticipationPrubris.com. Please include the name, state, and reference ID of your subdivision in the body of the email and use the subject line Settlement Participation Form - [Subdivision Name, Subdivision Stated - [Reference ID]. Detailed instructions on how to sign and return the Participation Form, including changing the authorized signer, can be found at https://nationalopioidsettlement.com/purdue-sacklers-settlements/. You may also contact opioidsparticipation@ rubris.com and/or opioids@oaca.texas.00v if you have any questions. YOU MUST PARTICIPATE IN THE PURDUE DIRECT SETTLEMENT BY RETURNING YOUR PARTICIPATION FORM IN ORDER TO RECEIVE THE BENEFITS OF THE PURDUE SETTLEMENT. Please note that this is NOT a solicitation or a request for subdivisions to submit votes on the Purdue bankruptcy plan. This settlement package only pertains to a decision to participate in the Purdue Direct Settlement. If you receive a package to vote on the plan you should follow the applicable instructions for voting. PLEASE NOTE THAT VOTING ON THE PLAN IS SEPARATE FROM PARTICIPATION IN THE PURDUE DIRECT SETTLEMENT. The sign-on period for subdivisions ends on September 30, 2025. If you have any questions about executing the Participation Form, please contact your counsel, the Implementation Administrator at opioidsparticioation@ rubric.com, or the Office of the Texas Attorney General at opioidsCa oag.texas.gov. Thank you, Implementation Administrator for the Purdue Direct Settlement The Implementation Administrator is retained to provide the settlement notice required by the Purdue Direct Settlement to manage the collection of the participation forms for it. Docus,gn Envelope ID:2C762785-5D81-4680-98EB-4388472E7AE5 EXHIBIT K Subdivision Participation and Release Form Governmental Entity: Brazos County State: TX Authorized Signatory: Kyle Kacal,Acting County Judge Address 1: 200 S.Texas Avenue Address 2: Suite 332 City,State,Zip: Bryan,Texas 77803 Phone: (979)361-4102 Email: countyjudge@brazoscountytx.gov The governmental entity identified above ("Governmental Entity"), in order to obtain and in consideration for the benefits provided to the Governmental Entity pursuant to that certain Governmental Entity & Shareholder Direct Settlement Agreement accompanying this participation form (the "Agreement")`, and acting through the undersigned authorized official, hereby elects to participate in the Agreement, grant the releases set forth below, and agrees as follows. 1. The Governmental Entity is aware of and has reviewed the Agreement, and agrees that by executing this Participation and Release Form, the Governmental Entity elects to participate in the Agreement and become a Participating Subdivision as provided therein. 2. The Governmental Entity shall promptly after the Effective Date,and prior to the filing of the Consent Judgment, dismiss with prejudice any Shareholder Released Claims and Released Claims that it has filed. With respect to any Shareholder Released Claims and Released Claims pending in In re National Prescription Opiate Litigation,MDL No.2804, the Governmental Entity authorizes the Plaintiffs' Executive Committee to execute and file on behalf of the Governmental Entity a Stipulation of Dismissal with Prejudice substantially in the form found at https://nationalopioidsettlement.com. 3. The Governmental Entity agrees to the terms of the Agreement pertaining to Participating Subdivisions as defined therein. 4. By agreeing to the terms of the Agreement and becoming a Releasor, the Governmental Entity is entitled to the benefits provided therein, including, if applicable, monetary payments beginning following the Effective Date. S. The Governmental Entity agrees to use any monies it receives through the Agreement solely for the purposes provided therein. 6. The Governmental Entity submits to the jurisdiction of the court in the Governmental Entity's state where the Consent Judgment is filed for purposes limited to that court's role as and to the extent provided in, and for resolving disputes to the extent provided in, the Capitalized terms used in this Exhibit K but not otherwise defined in this Exhibit K have the meanings given to them in the Agreement or,if not defined in the Agreement,the Master Settlement Agreement. K-I o,�e . Docusign Envelope ID:2C7B27B5-5D81-468D-98EB-4388472E7AE5 Agreement. The Governmental Entity likewise agrees to arbitrate before the National Arbitration Panel as provided in, and for resolving disputes to the extent otherwise provided in, the Agreement. 7. The Governmental Entity has the right to enforce the Agreement as provided therein. 8. The Governmental Entity,as a Participating Subdivision,hereby becomes a Releasor for all purposes in the Agreement, including without limitation all provisions of Article 10 (Release), and along with all departments, agencies, divisions, boards, commissions, districts, instrumentalities of any kind and attorneys, and any person in his or her official capacity whether elected or appointed to serve any of the foregoing and any agency,person, or other entity claiming by or through any of the foregoing, and any other entity identified in the definition of Subdivision Releasor,to the maximum extent of its authority, for good and valuable consideration, the adequacy of which is hereby confirmed, the Shareholder Released Parties and Released Parties are, as of the Effective Date, hereby released and forever discharged by the Governmental Entity and its Subdivision Releasors from: any and all Causes of Action,including,without limitation,any Estate Cause of Action and any claims that the Governmental Entity or its Subdivision Releasors would have presently or in the future been legally entitled to assert in its own right (whether individually or coIlectively),notwithstanding section 1542 of the California Civil Code or any law of any jurisdiction that is similar, comparable or equivalent thereto (which shall conclusively be deemed waived), whether existing or hereinafter arising, in each case, (A) directly or indirectly based on, arising out of, or in any way relating to or concerning, in whole or in part, (i) the Debtors, as such Entities existed prior to or after the Petition Date, and their Affiliates, (ii)the Estates, (iii)the Chapter II Cases,or(iv)Covered Conduct and(B)as to which any conduct,omission or liability of any Debtor or any Estate is the legal cause or is otherwise a legally relevant factor (each such release, as it pertains to the Shareholder Released Parties, the "Shareholder Released Claims", and as it pertains to the Released Parties other than the Shareholder Released Parties, the "Released Claims"). For the, avoidance of doubt and without limiting the foregoing: the Shareholder Released Claims and Released Claims include any Cause of Action that has been or may be asserted against any Shareholder Released Party or Released Party by the Governmental Entity or its Subdivision Releasors(whether or not such party has brought such action or proceeding)in any federal, state, or local action or proceeding (whether judicial, arbitral, or administrative) (A)directly or indirectly based on,arising out of, or in any way relating to or concerning, in whole or in part, (i) the Debtors, as such Entities existed prior to or after the Petition Date, and their Affiliates, (ii) the Estates, (iii) the Chapter 11 Cases, or (iv) Covered Conduct and (B) as to which any conduct, omission or liability of any Debtor or any Estate is the legal cause or is otherwise a legally relevant factor. 9. As a Releasor, the Governmental Entity hereby absolutely, unconditionally, and irrevocably covenants not to bring,file, or claim,or to cause,assist or permit to be brought, filed, or claimed, or to otherwise seek to establish liability for any Shareholder Released Claims or Released Claims against any Shareholder Released Party or Released Party in any forum whatsoever, subject in all respects to Section 9.02 of the Master Settlement Agreement. The releases provided for herein (including the term "Shareholder Released fit.kEl K-2 17 `µ+° Docusign Envelope ID:2C7827B5-5D81-468D-98EB-4388472E7AE5 Claims" and "Released Claims") are intended by the Governmental Entity and its Subdivision Releasors to be broad and shall be interpreted so as to give the Shareholder Released Parties and Released Parties the broadest possible release of any liability relating in any way to Shareholder Released Claims and Released Claims and extend to the full extent of the power of the Governmental Entity to release claims. The Agreement shall be a complete bar to any Shareholder Released Claim and Released Claims. 10.To the maximum extent of the Governmental Entity's power, the Shareholder Released Parties and the Released Parties are, as of the Effective Date, hereby released and discharged from any and all Shareholder Released Claims and Released Claims of the Subdivision Releasors. 11. The Governmental Entity hereby takes on all rights and obligations of a Participating Subdivision as set forth in the Agreement. 12. In connection with the releases provided for in the Agreement, each Governmental Entity expressly waives, releases, and forever discharges any and all provisions, rights, and benefits conferred by any law of any state or territory of the United States or other jurisdiction, or principle of common law, which is similar, comparable, or equivalent to § 1542 of the California Civil Code, which reads: General Release; extent. A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release that,if known by him or her,would have materially affected his or her settlement with the debtor or released party. A Releasor may hereafter discover facts other than or different from those which it knows, believes, or assumes to be true with respect to the Shareholder Released Claims or such other Claims released pursuant to this release, but each Governmental Entity hereby expressly waives and fully, finally, and forever settles, releases and discharges, upon the Effective Date, any and all Shareholder Released Claims or such other Claims released pursuant to this release that may exist as of such date but which Releasors do not know or suspect to exist,whether through ignorance,oversight,error,negligence or through no fault whatsoever, and which, if known, would materially affect the Governmental Entities' decision to participate in the Agreement. 13.Nothing herein is intended to modify in any way the terms of the Agreement, to which Governmental Entity hereby agrees. To the extent any portion of this Participation and Release Form not relating to the release of,or bar against,liability is interpreted differently from the Agreement in any respect, the Agreement controls. 14.Notwithstanding anything to the contrary herein or in the Agreement, (x) nothing herein shall (A) release any Excluded Claims or(B) be construed to impair in any way the rights and obligations of any Person under the Agreement; and (y) the Releases set forth herein shall be subject to being deemed void to the extent set forth in Section 9.02 of the Master Settlement Agreement. El .i'"© K-3 0 ,rt°_ Docusign Envelope ID:2C7B27B5-51381-468D-98EB-4388472E7AE5 I have all necessary power and authorization to execute this Participation and Release Form on behalf of the Governmental Entity. .0" r Signature: Name: f ESL �`PrCAL Title: A cry fo COLL air �1-1 Date: $I tct I K-4 •.;4- .• :� Q'r "•. 't'TY U F -P. BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Purchasing NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Award of RFP#25-122 PREA Auditor for Brazos County Adult&Juvenile Detention Centers. The recommended award is to Corrections Consulting Services. -O: Commissioners Court 'ROM: Kaitlyn Battles )ATE: 08/12/2025 rISCAL IMPACT: True 3UDGETED: True )OLLAR AMOUNT: $10,000.00 The evaluation committee for this RFP evaluated the proposals received and recommend the highest evaluated company, Corrections Consulting Services to bring in a qualified auditor that is certified by the U.S. Department of Justice to conduct audits in compliance JOTES/EXCEPTIONS: with the Prison Rape Elimination Act (PREA). The audit will cover both detention centers compliant with 28 CFR Part 115. These facilities are required to do an independent audit to verify compliance with applicabl PREA regulations and ensure a safe environment for all indivduals in custody. ATTACHMENTS: File Name Description Type Partly Executed Contract - Corrections Consulting Services.pdf Contract Backup Material RFP - Corrections Consulting Services LLC.pdf RFP Backup Material Tabulation.pdf Tabulation Backup Material Corrections Consulting Services 713-818-9098 business@correctionscs.com ,2025 County of Brazos 200 S.Texas Ave., Suite 310 Bryan,TX 77803 Re: PREA Auditing Services Agreement We appreciate the opportunity to provide PREA auditing services to the County of Brazos("COB"), in connection providing a PREA Audit of the Brazos County Detention Center, 1835 Sandy Point Road, Bryan,Texas (the "Adult Facility"), and the R.J. Holmgreen Juvenile Justice Center, 1904 West State Hwy 21, Bryan, Texas 77803 (the "Juvenile Facility", and collectively with the Adult Facility, the "Facilities", and each Facility individually, the "Facility") under the requirements of the Prison Rape Elimination Act ("PREA") for adult jails and prisons and juvenile facilities. This engagement letter(the "Agreement")sets forth an understanding of the nature and scope of the services to be performed and the fees that will be charged for the PREA audit services and certifications.The Agreement also outlines the responsibilities of Corrections Consulting Services LLC, a Texas limited liability company (the "Company") and COB necessary to ensure that the provided professional PREA auditing services and certification satisfy the parties mutually agreed upon objectives. Scope of Services The Company shall provide one lead auditor identified on the signature page of the Agreement who is trained and certified by the Department of Justice ("DOJ") to conduct a complete PREA audit of each Facility under the standards of PREA using the audit instruments and tools developed by the DOJ for adult jails and prisons and juvenile facilities (the "Services"). The Auditor is an auditor in good standing and is free from any conflict of interest as defined by the PREA Standards and the PREA Audit Handbook. The Auditor is ultimately responsible for the conduct of each Facility PREA Audit and all work products. The audit is scheduled for May 27-29, 2026 or at any other time mutually agreed upon by the parties to this Agreement. The Auditor shall conduct the PREA Audit in accordance with the PREA Standards for adult prisons and jails and juvenile facilities as well as the required audit methodology, as outlined in the current version of the PREA Auditor Handbook, in FAQs issued by the DOJ PREA Working Group, and in ongoing, mandatory continuing education requirements for auditors (e.g., unfettered facility access, the requirement to obtain and preserve documentation and information relied upon in making audit determinations). County of Brazos Page 2 In performing the Services, the following work will be completed: 1. Phase One: Pre-Audit During the Pre-Audit the Auditor shall: a) At least Six (6) weeks prior to the onsite audit, provide a notification of the PREA audit to the Facilities' PREA Coordinator, who shall post such notice in all housing units in the Facilities indicating that the Facilities will be audited; b) At least Six (6) weeks prior to the onsite audit, provide an Agency/Facility Questionnaire ("Questionnaire") for the Facilities to the PREA Coordinator; c) At least thirty(30) days prior to the audit,the PREA Coordinator shall upload to the PREA Resource Center's Online Audit System (the "OAS") the completed Questionnaire for the Facilities along with all supporting documentation as required by the Questionnaire. Upon the Auditor's receipt of the completed Questionnaire, the Auditor will initiate a review of the Questionnaire and discuss with the PREA Coordinator to get clarification and explain the audit process; d) Review all relevant Facility policies and procedures for completion of the Auditor • Compliance Tool; e) Review a sample of any available videotapes and other electronic data available that may be relevant to the requirements of the audit; and f) Provide a work plan including a timeline to complete the audit. 2. Phase Two: On-Site Audit The time allotted for the onsite audit is intended to accommodate the methodological requirements outlined in the PREA Auditor Handbook (e.g., interviews with staff and incarcerated residents, site review and documentation collection and review). During the on-site audit of the Facilities the Auditor shall: a). Conduct a tour of the Facilities and provide instructions/Facility guidance for conducting the tour. b) Review all relevant reports, internal and external audits, and accreditations for the Facilities. County of Brazos Page 3 c) Conduct interviews with the individuals listed below in accordance with the DOJ approved PREA Audit Instrument provided by the PREA Resource Center ("PRC"): i. Agency Head or Designee ii. Facility Director or Designee iii. PREA Coordinator iv. Specialized Staff v. Random Staff vi. Inmates and Residents, as applicable to each Facility 3. Phase Three: Post-Audit and Reports The Auditor shall prepare an Audit Report for each Facility to be submitted to COB in compliance with PREA within 45 days from the last day of each on-site audit. The Audit Reports shall: a) Include a certification by the Auditor that no conflict of interest exists with respect to their ability to conduct an audit of the Facilities. b) Make a standard-by-standard determination of findings, including the need for corrective action for each measure based on the review of: • Policies and/or procedures • All documentation • Data collected for this purpose • Interviews with incarcerated persons and staff • Information from the tour of the Facility c) Determine compliance for each standard in accordance with guidelines provided for auditors by the DOJ. d) Indicate the findings in accordance with the PREA standard for each Facility as follows: • Exceeds Standards—(substantially exceeds requirement of standard) • Meets Standards—(substantial compliance; complies in all material ways with the standard for the relevant review period) • Does Not Meet Standards—(requires corrective action) The Audit Report will indicate, among other things, the number of standards the Facility has achieved at each grade level. County of Brazos Page 4 e) Describe the methodology, sampling sizes, and basis for the Auditor's conclusions with regard to each standard provision for the Facility and shall include recommendations for any required corrective action. f) Not contain any personally identifiable incarcerated persons or staff information, but the Company may provide such information to the DOJ upon request. g) In the event the Facility meets or exceeds standards in all areas of the audit and no corrective action is required, then the Audit Report shall serve as the Final Report of the audit. The Auditor will retain and preserve all documentation (including, e.g., video tapes and interview notes) relied upon in making audit determination for three years from the date the Services are completed. Such documentation shall be provided to the DOJ upon request and notification of such request must be provided to COB. 4. Phase Four: Corrective Action Plan (if necessary) In the event the Facility receives a finding of "Does Not Meet Standard" for one or more standards, the Auditor and the PREA Coordinator shall jointly develop a Corrective Action Plan ("CAP") to achieve compliance within 180 days (the "CAP Period"). The Auditor shall: a) Take necessary and appropriate steps to verify implementation of the CAP, (e.g., reviewing updated policies and procedures or re-inspecting portions of the Facility); and b) After the CAP Period ends, issue a final determination as to whether the Facility has achieved compliance with those standards requiring corrective action. COB's Responsibilities To facilitate the Auditor's.work, COB shall provide to the Company or the Auditor the following: • Cooperation with the Company or Auditor in all matters relating to the Services and appoint a COB employee to serve as the primary contact with respect to this Agreement and who will have the authority to act on behalf of COB with respect to matters pertaining to this Agreement. • Prompt response to the Auditor's request to provide directions, information, approvals, authorizations, or decisions that are reasonably necessary for the Auditor to perform the Services. County of Brazos Page 5 • Provide copies of the Facility's policies, procedures, data, documents, materials, and information as the Auditor may request in order to carry out the Services in a timely manner and ensure that it is complete and accurate in all material respects. • Obtain and maintain all necessary licenses and consents and comply with all applicable laws in relation to the Services before the date on which the Services are to start. • Access to the Facility's administrators, supervisors, staff, or employees for participation in meetings and interviews with the Auditor for the purposes of performing the Services. • Access to any of the Facility's incarcerated persons for participation in interviews with the Auditor for the purposes of performing the Services. • Access to the Facility's premises, and such office accommodation as may be reasonably requested by the Auditor for the purposes of performing the Services. COB shall not impose any limitation on the number of hours or time of day that the Auditor spends at the Facility conducting audit activities during the on-site portion of the Audit. In the event the Company's performance of its obligations under this Agreement is prevented or delayed by any act or omission of COB, or any of its agents, representatives, subcontractors, consultants, or employees, the Company shall not be deemed to be in breach of its obligations under this Agreement or otherwise liable for any costs, charges or losses sustained or incurred by COB, in each case, to the extent arising directly or indirectly from such prevention or delay. Engagement Term The term of engagement and audits will begin and end on a timetable mutually agreed upon by the parties and end upon completion of the Services. The Services provided by the Company require that COB provide the Company or the Auditor with needed information or other assistance from time to time within the agreed upon timetable, the failure to timely provide this assistance may require an adjustment to the timetable. In addition, in the event of unforeseen circumstances that impact the ability to complete the Services within the agreed timetable, the Company will contact COB to discuss an acceptable revised timetable. Compensation In consideration of the Services to be provided by the Company to COB hereunder, COB shall pay to the Company the sum of$5,000 for the Juvenile Detention Center and $5,000 for the Adult Detention Center after final completion off all work. County of Brazos Page 6 COB shall pay to the Company the total sum of the invoiced amount within thirty(30) days from the date the Company submits the invoice to COB after the completion of all work. The amount of the fee is based on the assumption that the Company will receive the information and assistance from COB as detailed throughout this Agreement. In the event the Company believes an additional fee is required as the result of the failure of COB to meet any of these requests or for any other reason,the Company will inform COB promptly. Insurance At all times during the term of the Agreement, the Company shall procure and maintain Commercial General Liability coverage at its sole cost and expense all with all insurance requirements in the Request for Proposal (RFP). Upon written request of COB, the Company shall provide COB with copies of the certificates of insurance and policy endorsements for all insurance coverage required by this section and shall not do anything to invalidate such insurance. Confidential Information Any information supplied by COB,which is not otherwise in the public domain,in connection with the PREA audit of the Facility is to be regarded as confidential and for use only by the Company and/or its agents,and only in connection with the Services of the Company under this Agreement. Any information supplied by the Company, which is not otherwise in the public domain, in connection with the performance of its duties hereunder is to be regarded as confidential and for use only by COB and/or its agents, and only in connection with the Services provided by the Company to COB under this Agreement.Any party in receipt of confidential information shall use reasonable precautions to safeguard such information (substantially identical to those used in safeguarding of its own confidential information) and require its managers, officers, employees, personnel and consultants to abide by these confidentiality provisions. During the course of the Audit, the Auditor may be provided with or observe confidential information including, but not limited to; policies and procedures, inducting directives, facility operations manuals, and policy memoranda, investigative files pertaining to reports of sexual abuse and sexual harassment,names/identification numbers,any information or documentation pertaining to reported incidents or programs, and records pertaining to individuals' criminal histories,incarceration histories, medical and mental health records,and program and treatment histories. The Auditor shall keep the information confidential and shall use the confidential information only for the Facility Audit. County of Brazos Page 7 The Auditor shall be solely responsible for the retention and preservation of all documentation relied upon in making audit determinations. The Auditor shall not make any copies of the confidential information except as required by the Department of Justice, PREA Management Office under the PREA Audit Handbook. The Auditor shall maintain strict confidentiality of all information and records and shall not re- disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. HIPPA. If and to the extent applicable, the Parties shall comply with all federal and state laws, rules, and regulations applicable to the maintenance, use, and disclosure of Protected Health Information (as defined in HIPAA (as defined below)), including but not limited to, the Health Insurance Portability and Accountability Act of 1996 and the regulations promulgated thereunder ("HIPAA"), Subtitle D of the Health Information Technology for Economic and Clinical Health Act, which is Title XIII of the American Recovery and Reinvestment Act of 2009 (Public Law 111-5), and any regulations promulgated thereunder(the"HITECH Act",and collectively with HIPAA,the "HIPAA Requirements").The Parties agree to enter into any further agreements with each other or other appropriate entities as may be necessary to facilitate compliance with the HIPAA Requirements. Other Agreements (a) Conflicts. The Company and COB mutually represent that to the best of their knowledge neither currently has any agreement with,or any other obligation to,any third party that conflicts with the terms of this Agreement. The parties agree that they shall not intentionally and knowingly enter into any such agreement. (b) Independent Contractor. The Company's status under this Agreement is that of an independent contractor. The Company shall not be deemed an employee or agent of COB for any purpose whatsoever and the Company shall have no authority to bind, represent, or act on behalf of COB. The Company shall be solely responsible for any and ail salaries, fees, state and local taxes,withholdings,worker's compensation or other payments due in respect to any of the Company's employees, subcontractors or consultants. COB shall have no authority to bind, represent, or act on behalf of the Company. (c) Representations and Warranties.The Company and COB mutually represent and warrant that it (i) is duly organized, validly existing and in good standing as a legal entity under the laws and regulations of its jurisdiction of incorporation,organization or chartering,(ii) has the full right, power and authority to enter into this Agreement,to grant the rights and licenses hereunder and to perform its obligations hereunder, (iii) the execution of this Agreement by its representative whose signature is set forth at the end hereof has been duly authorized by all necessary corporate or governmental action of the party, and (iv) when executed and delivered by such party, this County of Brazos Page 8 Agreement will constitute the legal, valid and binding obligation of such party, enforceable against such party in accordance with its terms. The Company represents and warrants to COB that it(i)shall perform the Services using Auditors certified and trained by the DOJ to conduct PREA audits of adult facilities and programs, and support staff (working under the supervision and direction of the Auditor) of required skill, experience, and qualifications and in a professional and workmanlike manner, (ii) shall devote adequate personnel and resources to meet its obligations under this Agreement, and (iii) is in compliance, and shall perform the Services in compliance, with all applicable laws. COB represents and warrants to the Company that it (i) shall devote adequate personnel and resources to meet its obligations under this Agreement, (ii) shall fully cooperate with and assist the Company and the Auditor in their efforts to conduct the Services, and (iii) is in compliance, and shall perform its obligations in compliance,with all applicable laws. (d) Indemnification. Notwithstanding any other term of this Agreement, the Company shall indemnify, defend and hold harmless the COB and its directors, members, officers, managers, employees, agents, successors, invitees, and permitted assigns from and against any claim, liability, cost, damage, deficiency, loss, expense or obligation of any kind or nature (including without limitation reasonable attorneys'fees and other costs and expenses of litigation)incurred by or imposed in connection with any claims,suits, actions, demands or judgments arising out or resulting from(including,but not limited to,actions in the form of tort,warranty,or strict liability) bodily injury, death of any person or damage to real or tangible,personal property resulting from the gross negligent or willful acts or omission of the Company and its employees, agents, and permitted assigns. • (e) Limitation of Liability. The Company's liability under this Agreement shall not exceed the amount of maximum policy limits of the insurance policy held by the Company. (f) Force Maieure. No party to this Agreement shall be liable for damages resulting from delayed or defective performance when such delays arise out of causes beyond the control and without the fault or negligence of the offending party. Such causes may include, but are not restricted to, acts of God or of the public enemy,terrorism, riots, acts of the state in its sovereign capacity, fires, floods, earthquakes, power failure, disabling strikes, epidemics, pandemics, and quarantine restrictions. (g) No Third-Party Beneficiaries. This Agreement is for the sole benefit of the parties hereto and their respective successors and permitted assigns, and nothing herein,express or implied, is intended to or shall confer upon any other person any legal or equitable right, benefit or remedy of any nature whatsoever, under or by reason of this Agreement. (h) Notices. All notices, request, consents, claims, demands, waivers and other communications hereunder shall be in writing and shall be deemed to have been given(a)when County of Brazos Page 9 delivered by hand (with written confirmation of receipt); (b) when received by the addressee if sent by overnight courier(receipt requested);(c)on the date sent by facsimile(with confirmation of transmission) if sent during normal business hours of the recipient, and on the next business day if sent after normal business hours of the recipient; (d) on the third day after the date mailed, by certified or registered mail, return receipt requested, postage prepaid. Such communications must be sent to the respective parties at the addresses indicated below (or at such other address for a party as shall be specified in the notice given in accordance with this section): • If to COB: Brazos County P.O. Box 914 ATTN:Auditors Bryan,TX 77806 If to Company: P.O. Box 596 Buchanan Dam,TX 78609 Attn: Kathy Brownfield,CEO Email: kathy@correctionscs.com Phone: 713-818-9098 (I) Counterparts; Modification. No alteration or modification of this Agreement shall be valid unless made in writing and executed by the Company and COB. This Agreement may be executed in two or more counterparts which together shall constitute one and the same instrument. (j) Entire Agreement. This Agreement hereunder shall constitute the entire agreement between the parties and shall supersede all prior agreements,understandings,and arrangements between them, whether oral or written, which relate to the subject matter of this Agreement and RFP. (k) Severability. To the extent this Agreement may be in conflict with any applicable law or regulation, this Agreement shall be construed to the greatest extent practicable in a manner consistent with such law or regulation. The invalidity or illegality of any provision of this Agreement shall not be deemed to affect the validity or legality of any other provision of this Agreement. (I) Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas without regard to the conflict of law principles thereof. [signature page follows] County of Brazos Page 10 We look forward to working with COB and its staff during the completion of this essential project. If this Agreement is in accordance with your understanding of our engagement, please sign the enclosed copy of this letter and return it to us. Please sign and retain an original for your files. If you have any questions or comments regarding the terms of this Agreement, please do not hesitate to call Kathy Brownfield at(713) 818-9098. Yours very truly, CORRECTIONS CONSULTING SERVICES LLC .A64 By: Date: July 31 , 2025 Kathy Brownfield, CEO Agreed and accepted: LEAD AUDITOR: RhrN. Date: Aug 6,2025 , 2025 t!^nrtr nuul l.4,n.l::i t+.•-v.FCTI Name: Independent Contractor for Corrections Consulting Services, LLC Confirmation of Terms of Engagement We agree to engage Corrections Consulting Services LLC pursuant to the terms of this Agreement. COUNTY OF BRAZOS By: Date: Pt t.l.C2U ST 1-9 , 2025 Name: PcCPL. Title: kCL'CrMG Co(.�cv:y ����� OtinZ Not, • ctj: r ice• • \ 7 CA 'CO a o • Y aF REQUEST FOR PROPOSALS RFP NO. 25-122 PREA Auditor for Brazos County Adult & Juvenile Detention Centers SEALED PROPOSALS TO BE SUBMITTED BEFORE: Tuesday, June 24, 2025, 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County,except the Purchasing Agent,regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the RFP.My such contact will be grounds for rejection of the respondents'proposal. hi compliance with this solicitation, the undersigned proposer having examined the solicitation and specifications and being familiar with the conditions to be met,hereby submits the following RFP for furnishing the material and/or services listed on the attached bid form and agrees to deliver said items at the locations and for the prices set forth on the bid form. Company Name: Corrections Consulting Services, LLC By(Print): Kelly Sunman Title: President Physical Address: 105 Water Ridge Ct, Buchanan Dam,TX 78609 Mailing Address: P.O. Box 596, Buchanan Dam,TX 78609 Telephone: 713-818-9098 Fax:n/a E_ : business@correctionscs.com C C S Brazos County RFP NO.25-122 Table of Contents Company Overview 3 Timeline and Methodology 5 Staffing Plan 9 Pricing 14 References 15 Statement of Affirmation 17 Certification of Proposal 18 COI 19 C C Brazos County RFP NO. 25-122 Company Overview and Experience Corrections Consulting Services, LLC, is a Texas limited liability company and a minority women owned small business("CCS")established on June 5, 2014, is pleased to submit its proposal for conducting PREA audits pursuant to the Prison Rape Elimination Act of 2003, as amended. CCS agrees with ail General Provisions and agrees to full compliance with state and federal requirements as to governmental contracts. Experience CCS is involved in conducting PREA audits of federal,state, county and local adult and juvenile detention facilities all over the United States pursuant to the standards of the federal Prison Rape Elimination Act using the Auditor Compliance Tools developed in conjunction with the United States Department of Justice and the National PREA Resource Center. Since its inception, CCS and its team of auditors have conducted hundreds of PREA audits comprising of federal adult military detention facilities,state prisons, community confinement facilities,county jails and juvenile detention facilities with inmate and resident populations ranging from 30 to 6,000 in 47 States. Financial Stability CCS has developed an excellent reputation with numerous federal,state and county correctional agencies.As expected from all of our customers, we honor our commitment to the contract by providing a fair, professional,and complete audit.We have completed every contract and every audit on schedule and within the expected budget. Seventy percent of CCS's business has been obtained by repeat customers and through referrals. CCS is financially strong and has the financial resources and stability to provide the personnel and tools to conduct audits all over the United States. To date, CCS does not have any pending litigation or disputes with regard to contracts or any other matters. CCS has not been debarred,lost any contracts and no contracts have been terminated by either party. Philosophy Our philosophy is"Together We Succeed". The audit is not intended to be a"gotcha"process. Our goal is to bring the audit to a successful conclusion by developing trust and creating a positive working relationship with the agency ensuring the PREA standards are met.The audit process should be of value to the facility or agency that will benefit everyone working and living in the facility. We treat every audit as a balancing act in working with the agency to ensure a fair audit without sacrificing integrity. Corrections Consulting Services Brazos County RFP NO. 25-122 Key Personnel Kathy Brownfield, Co-Founder&CEO: Ms. Brownfield brings to PREA Auditors of America 30 years of experience and knowledge in the legal field with a focus on corporate business,finance and securities. It is with this knowledge that Ms. Brownfield has successfully grown CCS into one of the industry's leading audit firms. Ms. Brownfield holds many roles within CCS,she primarily manages the day to day business operations as well as legal compliance, risk management,financial,and tax matters. Major Jule Brownfield, Co-Founder&Vice President: Major Brownfield has been the Audit Manager of CCS since its inception in 2014. All audits will be overseen by Major Brownfield and he will be responsible for the overall management and supervision of the audits,as required. Major Brownfield has been a certified Texas Peace Officer since 1983 and brings over 30 years of law enforcement and detentions experience through his former employment of 27 years as the Major of Detentions with the Harris County Sheriff's Office in Houston,Texas(a 12,000 bed `adult correctional facility)and 5.5 years as the Director of Detentions of the Fort Bend County Sheriff's Office in Richmond,Texas (an 1,800 bed adult correctional facility). Under the supervision and expertise of Major Brownfield,the Fort Bend County Jail was the first detention facility in Texas to be PREA compliant and PREA Certified in 2014 with no corrective action. Major Brownfield's expertise is in all areas of detentions and law enforcement. He has over 15 years of extensive experience in staff and inmate investigations,criminal law enforcement investigations, security assessments, and budget processes. He is a criminal justice professional that is in the business of front line state and federal criminal justice work and detentions. He understands the nuances of prison management and thus there will be no surprises or arguments over non-consequential issues. Team of Auditors We have an elite team of 16 highly qualified and experienced criminal justice professionals. Our entire team possess knowledge and working experience in law enforcement and correctional detention facilities. The majority hold or have held supervisory positions in all types of state and county detentions facilities across the United States.Combined, our team has over 100 years of experience in correctional, investigative, and law enforcement matters.Attached are their resumes and evidence of certification. C C 5Brazos County RFP NO.25-122 Methodology The PREA Audit process is highly structured, consisting of three separate and distinct stages— Pre-Audit,On-Site Audit,and Post-Audit. Each stage contains specific requirements and activities to be conducted and completed. In order for the audit to be valid,all of these stages must be conducted. Pre-Audit Stage Once a contract has been finalized,we will meet with the PREA Coordinator("PC")to introduce our staff and review the Audit Plan. We will also request the contact information for the PREA Compliance Manager("PCM")or Managers at the facilities where the audits are to be conducted. At this time,we will ask the PCM to post the Notice of Upcoming PREA Audit 60 days prior to the schedule of the on-site audit dates. This Notice must be posted In areas, such as housing units,where all residents and facility staff can view it. The Notice will contain information as to how the auditor can be confidentially contacted prior to, during,and after the audit, and during the six-month Corrective Action Period, if necessary. We will provide a post office box address for this confidential communication. During the initial meeting we will provide the PC with directions as to how to access and complete the Pre-Audit Questionnaire.This document establishes the foundation of the audit it asks for descriptive information about the agency and the facilities to be audited. There are a series of inquiries regarding the agency's or facility's experience with the Juvenile Facility standards (such as occurrences and incident data)and requests the uploading of relevant Policies and Procedures,among other documents. Once the Questionnaire is completed we will begin the review of responses and the Policies and Procedures and related documents. We will make a list of any questions or concerns we may have and meet with the PC and PCM(s)to get clarifications, and if necessary, request additional documentation. We will also use this opportunity to explain the On-Site Audit and Post-Audit processes and answer any questions they may have. Additionally, we will confirm with them the dates of the On-Site Audit visit. These initial conversations with the PC and PCM(s)will establish a relationship between them and the Auditor that will continue throughout the audit. Our view is that while the audit process is highly structured,our primary responsibility is to work with the and the facility administrators to achieve compliance with all of the standards. Ongoing communication is critical to achieving this mutual goal. While we are awaiting completion,and uploading of the Pre-Audit Questionnaire,we will attempt to contact community-based or victim advocates who may have insight into relevant conditions at the facility or facilities scheduled for the Audit. It should be noted that one of the most Corrections Consulting Services Brazos County RFP NO. 25-122 significant requirements in gathering and evaluating data to assess degrees of compliance is that the data must be reliable, supported by credible evidence. Unsupported anecdotal opinions cannot be used to inform a compliance decision. The final activity in the Pre-Audit phase Is to initiate the Auditor Compliance Tool with the responses from the Questionnaire, entering notes from the review and discussions. On-Site Audit Stage The On-Site Audit Stage consists of three distinct elements. The first is the tour of the facility. We are required to observe ail areas of the audit facility in order to verify compliance with the standards. This includes observing how well the residents are supervised, and noticing blind-spots and any other indicators that an area of the facility is not being monitored in a way that keeps residents safe from sexual abuse. By the same token,the Auditor is to note everything the facility is doing correctly or exceeding in certain regards. it is important to keep in mind that the Final Report will reflect not only the compliance deficits, but also where the facility and/or agency is meeting and/or exceeding the Standards. The areas of the facility to be toured are: • intake/reception/screening area; • All housing units, including cell blocks (if there are any)and dormitories; • Segregated housing units (SHU's); • Health care (medical and mental health clinics,infirmaries, and housing units); • Recreation,cafeteria(if there is one),and work areas, other programming areas (e.g., education or special education areas); and • Areas that were renovated, modified or expanded. As the Auditor conducts the tour,he or she will be taking notes and asking residents and staff various questions related to the standards. The second element involves the additional review of policies, procedures, reports, internal and external audits, and accreditations. The Auditor will also sample and review relevant documents and records for the most recent one-year period. Finally,the On-Site Audit stage will be completed with the interviews of both residents and staff. This will include both random and targeted interviews (e.g., residents who have reported sexual abuse,transgender and intersex residents). Staff interviews will include Administrators/Supervisors(e.g.,Agency Head or Designee, PREA Coordinator, PREA Compliance Manager, and Program Director or Designee)and specialized staff(e.g., medical health care staff,education and program staff, investigative staff). Corrections Consulting Services Brazos County RFP NO. 25-122 Post-Audit Stage The Post Audit Stage includes five elements. The first is the completion of the Auditor Compliance Tool. This involves entering a response for each standard and subs-standards based on our review of agency and facility policies and procedures,documentation, and data. We also Incorporate the results of our resident and staff interviews and the tour of the facility. Second,we then make a determination of compliance for each standard,entering commentary to justify our decision. This is followed by an overall determination of compliance. This determination of whether the facility has met the standard subsections is based on: • Agency/facility policies that are consistent or inconsistent with requirements. • Review of documentation for evidence validating compliance with requirements. • Observations during the tour of the facility that provide evidence that supports or contradicts adherence to the requirements. • Interviews with staff and residents that confirm or refute agency/facility practices. The determination of compliance with the overall standard is categorized as follows: • Exceeds Standard:substantially exceeds requirement of standard • Meets Standard:substantial compliance; complies in all material ways with the standard for the relevant review period • Does Not Met Standard: requires corrective action The third element is the development of the Auditor's Summary Report. This Report captures the data,findings, and conclusions, discussed above. Specifically: • Agency/facility information; • Narrative describing the audit process; • Description of facility characteristics; • Summary of audit findings; • Number of provisions achieved at each level; • Determination for each standard; and • Auditor certification. The last item on the above list, is a Certification of the Auditor that the contents of the Report are accurate to the best of his or her knowledge and no conflict of interest exists with respect to his or her ability to conduct an audit of the agency under review. The fourth element is the development with the PC and PCM(s)of a Corrective Action Plan ("CAP"), if necessary, based on any finding of"Does not meet the standard". The CAP details the deficiencies, minimal remedial measures,timeline for achieving compliance, and schedule of deliverables. Each measure will list actions, which are directly linked to standard requirements; designed to address the deficiency; and, bring the facility in compliance with the standard. Each action will be clear and specific, ensuring that it is achievable, and will detail any documentation required to demonstrate compliance. Corrections Consulting Services Brazos County RFP NO. 25-122 The final element is the verification of the CAP, if required. The Auditor will verify implementation of the CAP, issue a final determination, and complete a final PREA Audit Report. if no CAP is required,then the Auditor will provide the final Report only. Again,throughout the stages we will communicate with the agency and facility administrators to clarify any issues we encounter and to ensure that we correctly understand the data and documents under review. C C S Brazos County RFP NO.25-1228 Staffing Listed below are all of our auditors and their resume as well as proof of certification taken from the PRC website.An auditor will be assigned upon contract award based on availability. Auditor Certification. Certification/Recertification Dates Bob Palmquist Adult and Juvenile February 13,2014 December 31, 2020 Elaine Bridschge Adult and Juvenile October 9, 2015 December 31, 2021 Rosa Webb Juvenile July 11, 2024 Corrections Consulting Services Brazos County RFP NO.25-122 .}~Robert Palmquist V,._.r._._....� j_...___ ._....__..__.___---.--_—.•,--� ; Elaine Bridschge , CERTIFICATION STATUS:CERTIFIED 1 CERTIFICATION STATUS:CERTIFIED Loon Lake.WA i Valley Farms.AZ CERTIFICATION DATE t CERTIFICATION DATE Feb 13,2014 ' Oct 09.2015 LAST RECERTIFIED ON { j LAST RECERTIFIED ON Dec 31,2024 Dec 31,2024 { CERTIFICATION TYPE l { CERTIFICATION TYPE } Adult facilities I Adult facilities Juvenile facilities I , Juvenile facilities i l r READ MORE ABOUT ROBERT + READ MORE ABOUT ELAINE + ! gI Contact Robert— ; Contact Ela ine Rosa Webb CERTIFICATION STATUS:CERTIFIED Morristown,TN CERTIFICATION DATE f` Jul 11,2024 CERTIFICATION TYPE Juvenile facilities J r t' E READ MORE ABOUT ROSA + Contact Rosa— Corrections Consulting Services Brazos County RFP NO. 25-122 Resume Robert Palmquist gducatior Washington State University- Master of Arts Washington State University- Bachelor of Arts Professional Experience • Program Administrator- 11/2010— 12/2019 (Retired) Martin Hall Juvenile Detention Facility Medical Lake,Washington • Warden -07/2003—09/2009 Federal Bureau of Prisons Seattle, Washington • Chief, Security Technology-09/2000—07/2003 Federal Bureau of Prisons Headquarters,Washington DC • Associate Warden - 12/1997-09/2000 Federal Bureau of Prisons, Brooklyn, New York, Metropolitan Detention Center • Jail Administrator- 10/1995- 12/1997 Federal Bureau of Prisons,Tucson,AZ, Federal Correctional Institution • Executive Assistant- 5/1989-10/1995 Federal Bureau of Prisons, Sheridan, OR, Federal Correctional Institution • Paralegal Specialist-6/1985-5/1989 Federal Bureau of Prisons, Belmont, CA,Western Regional Office • Correctional Officer-211982-6/1985 Federal Bureau of Prisons, Lompoc,CA, United States Penitentiary Corrections Consulting Services Brazos County RFP NO. 25-122 Resume Elaine Brldschge Education Northern Arizona University-Master of Education (MEd) Counseling Graduated with Distinction Prescott College- Bachelor of Arts(BA)Early Childhood Education Central Arizona College Associate in Applied Science (AAS) Early Childhood Education Work Experience • Self employed PREA Auditor 2021 -Current • Pinal County Juvenile Court Services; Program Manager(Retired) 2006-2021 • Pinal Gila Community Child Services, Inc.; Education&MH Coordinator 1989-2006 • Prescott College: Mentor/Instructor Pima Community College: Child Development Adjunct Faculty Central Arizona College:Advisor/Instructor 1989-2006 ti Corrections Consulting Services Brazos County RFP NO. 25-122 Resume Rosa Webb Education Tennessee Technological University, Cookeville,TN BS- English-Journalism Work Experience • Prison Rape Elimination Act Coordinator January 2016—March 2023 Tennessee Department of Children's Services • Juvenile Justice Regional Program Coordinator June 2007—January 2023 Tennessee Department of Children's Services • Regional Administrator—April 2010—January 2012 Knox County • Juvenile Justice Case Manager and Team Lead—September 2003—June 2007 Tennessee Department of Children's Services • Case Manager-May 2001 thru August 2003 Foothills Care, Inc. • Case Manager-The Network- October 1998 to March 2000 Child and Family of Tennessee C C 5Brazos County RFP NO. 25-122 Pricing Brazos County Juvenile Detention Center:$5,000 Brazos County Adult Detention Center:$5,000 Total: $10,000 Our pricing is inclusive of the services and expenses set forth below: • Certified PREA Auditor's direct rate •Travel Expenses(airfare,transportation, lodging and per diem) • Completion of Pre-Audit • Completion of On-Site Audit including all travel expenses • Completion of Post-Audit Final Report • Conveyance of Final Report to PREA Resource Center • Interim Report and Corrective Action Plan,if necessary • Insurance Coverages: General Liability, Professional Liability,Auto Liability,Workers Comp, and Cyber Security 5. The following items should be completed and included in your proposal submission. Failure to include these items will disqualify your proposer. a.Completed and signed RFP including: i. References(Section P) ii. Certification of Proposal(Section S) b.Bid Bonds 6. The Proposer is to submit a narrative outlining the auditor's qualifications and certifications,including a one(1)page resume. 7. Documentation of DOJ PREA Auditor certifications must be included in the proposal along with resumes of staff that will be involved in these audits. 8. The proposal must include a detailed project plan for each facility including the proposed timeline,methodology,and deliverables. 9. The cost of each facility must be included with a detailed breakdown of all fees and expenses. Please make sure the total cost for each facility is separated. P. REFERENCES Respondents shall provide a list of at least five(5) references,where work comparable in quality and scope to that specified has been performed within the past five (5) years. This Iist should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. References received on previous solicitations for similar size and scope in the previous six (6) months may be considered in lieu of obtaining a new reference check. A negative reference may be grounds for disqualification of bid. Respondents are not allowed to use Brazos County as a reference. Company/Entity: Michigan Department of Health and Human Services Contact: Sean Allen, PREA Juvenile Compliance Analyst Phone: 269-261-4897 Email: Allens19@michigan.gov • Company/Entity: Fort Bend County Juvenile Detention Contact: Chance Bagley Phone: 281-633-7352 Email: Chance.Bagley@fortbendcountytx.gov Company/Entity: Florida Department of Corrections Contact: Judy Cardinez- Harris Phone: (850) 717 - 3252 Email: Judy.Cardinez@fdc.myflorida.com Company/Entity: Alabama Department of Corrections Contact: Christy Vincent Phone: (334)353-2501 Email: Christy.vincent@doc.alabama.gov Company/Entity: Cleveland County Detention Center Contact: Gary Bazemore Phone: 405-701-7700 Email: gbazemore@clevelandcountyok.com Q. PROPOSAL EVALUATION WAIVER By submitting a proposal or response,each Proposer/offeror indicated below agrees to waive any claim it has or may have against Brazos County(the Owner), Architect, Engineers, Consultants and their respective Commissioners, directors, employees, or agents arising out of or in connection with (1) the administration, evaluation, or recommendation of any proposal or response (2) any requirement under the Request for Proposal or related documents; (3) the rejection of any proposal or response or any part of any proposal or response; and/or (4) the award of a Contract,if any. The Proposer further agrees the Owner reserves the right to waive any requirements under the proposal documents or the Contract Documents, with regards to acceptance or rejection of any proposals,and recommendation or award of the contract. Note: The Statement of Affirmation Must be Notarized. STATEMENT OF AFFIRMATION The undersigned affirms that he/she is duly authorized to execute this waiver by the person(s) or business entity making the proposal. Firm's Name: Corrections Consulting Services, LLC Address: 105 Water Ridge Ct, Buchanan Dam,TX 78609 Proposer's Name: Kelly Surman Position/Title: President Proposer's Signature: Date: 6/20/2025 Subscribed and sworn to me on this 20th day of June in the year 2025 1 i ��Y,jAY PGA/i DEBRA HOPKINS Notary Public • =:g' AM1lotary Public,state of texas %1 Nr Comm.Expires 01-02-2029 _ £ `� Notary ID 135216861 My Commission expires L U DD,P • R. ADDENDA The undersigned acknowledges responsibility for all addenda issued prior to closing date. No addenda will be issued less than 48 hours prior to the solicitation submission deadline. No. No. No. Date Date Date S. CERTIFICATION OF PROPOSAL The undersigned affirms that they are duly authorized to execute this contract,that this proposal has not been prepared in collusion with any other Contractor, and that the contents of this proposal have not been communicated to any other Contractor prior to the official opening. Signed By: 7' Title: President Typed Name: Kelly Surman Company Name: Corrections Consulting Services, LLC Mailing Address:P.O. Box 596, Buchanan Dam, TX 78609 P.O.Box or Street City State Zip Employer Identification Number: 47-1024307 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF RFP NO.25.122 By signing below, Brazos County agrees that this RFP 25-122 will be awarded to the respondent whose name appears above and both parties agree to the terms and conditions contained herein. By:Brazos County Commissioner's Court Date: Auco LS-r 19 i 4040 025 Attest:Brazos County Clerk ACO C]r DATE(`MUDOIYYw1 CERTIFICATE OF LIABILITY INSURANCE 06/05/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certiflcate'holder Is an ADDITIONAL INSURED,the pollcy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endoreement(s). PRODUCER cONYACT Mark Shabib NAME:. __ _ Essential Insurance Group won t/taE 281-493-1700 INC ___ IFA.xai 281-493-1785 100S.Sth SL Ess: msliabib@eigagency.com ____ J _ Richmond,TX 77469 INSURERS)AFFORDING COVERAGE _NAIL INSURER A: Maxum Indemnity Company 26743 MIMED INSURER B t Progressive County Mutual Insurance Company 29203 Corrections Consulting Services LLCURERc; Lloyds of London AA1126033 105 Water Ridge Ct. mu*i o_ Buchanan Dam,TX 78609 INSURER E: � INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.UMRS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. WAR•—.�.�.�._....._. ADDL.=BR POLICY EFF— ''POKY EXP 1 """'" • __...._.�._ LTR TYPE OFMSURANCE Mgr! MID POLICY NUMBER ,IMb1WDO'YYYYI JM%0Ofvr YI UWIB X COMME RCIAL GENERAL LUIBtUTY EACH OCCURRENCE _ S 1,000,000 vAmJ CLAMS-MACE OCCUR CUSEWAt eofnum 100,000�wr RE�I35F3iE6ocwrancej� S EGEXPJAnyonrmann) S ,000 _ _ Y A _ Y Y BDG303851407 06/22/2025 05/22/2026 pERSCNAL5ALTVINJURY $ 1,000,000� ~— GEML AGGREGATE MST APPLES PER: GENERAL AGGREGATE S 2,000,000 X POUCY IT Art I I LOG PRODUCTS-COMP/OPAGO 5 2,004,1300 F— OTHER: _ ._.. S AUTOMOBILE LIABILITY COMBINEO SINGLE MUT S 1,000,000 jEa.acaGsr9 M.. _ ANY AUTO BODILY INJURY(Per Pen) S (Per �B OWNE X SCHEDULED Y Y 956516827 03/08/2025 03/08/2026 amity INJURY(Peraccidxu) $NJTOSONLY AUTOS XI NON-OWNED _.,.,_.AAGE __ _ AUTOSONLY _ AUTOS t ...- _,.K,..�..... S UMBRELLA LIAR OCCUR EACH OCCURRENCE _ S �, _� EXCESS LIAR CLAIMS-I AOE AGGREGATE S �� .�_. n`� 1 RETENTIONS ,.....__ 5 _.___________ • COMPENSATION jSTA IA EMPLOYERS'LIABILITY Y _I. TUE1_R__ _ ANYPROPRIETCRIPARTNEA XECUnVE � EL.EACHACCIDET S OfFRER/MEI EREXCWt D? NJA , (AAsnd0tnI InNNj - EL.DISEASE•EAEMPLOYEE S P yet.desac.ts�sr DESCRIPTION OF OPERATIONS below .. EL DISPASE_-POLICY UNIT S Professional Liability Each Occuronco $2,000,000 C PSN0940233371 02/08/2025 02/08/2026 Aggregate $3,000,000 Deductible $5,000 DESCRIPTION OF OPERATIONS!LOCATIONS!VEHICLES(ACORD 101,AddttIon ze Remarks Sar.dulb may b.attached If mom spate h requtrsd) V CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE A'.I E DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION D• • TN; EOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH •=POLI• PROVISIONS. AUTHORIZED REPRESEHTA 1 _ , ©1988 0 015 • a OR I CO• 'ORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks ,f • .•RD AcoR CERTIFICATE OF LIABILITY INSURANCE DATE iMWDOIYYYY) 11._.. 0647/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(5), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: tf the certificate holder is an ADDITIONAL INSURED,the poticy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NA Y Mark Shaba Essential Insurance Group {�nui, 281-493-1700 ypFAI 281-493-1785 100 S.8th St. Ea 31. mshabib(deigagency.com Richmond,TX 77469 INSIIRERISIME l$DINOffiyEBAGE NAIL I INSURER A: INSURED • PVIIIPER P• - Corredions ConsultingServices LLC INSURERc: At-Bay Specialty insurance Company J 105 Water Ridge CL INSURER D: Buchanan Dam,TX 78609 INSURER E: INSURER : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BROW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONOTTIONS OF SUCH POLICIES.UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. U'ISR �CobTISUHR- POLICY EFT' POLICY EXP TYPE OF INSURANCE INSD YAy POI-My NUWIER I(sts1/DOIYYYYI fARNWOIYYYYI LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE ,S - CLAIMS-MADE n OCCUR PREMISES(EaEKED oce rrencal , S MEO EXP/Any e e pe ) 5 A (PERSONAL aADV WILILY S GENL AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE s X 1 POLICY E JjTa• 0 LOC PRODUCTS-COMP/OP AGO s_ OTHER: - S AUTOMOBILE UAa!LITY COMBINED SINGLE LIMIT S ANY AUTO ODDLY INJURY(Pc pergm) S B _) �_j OWNED Y X AUTO S.CH[DULEOS - BODILY INJURY(Per oxidant) S AUTOS ONL R TDMAGE ZITS NON-OWNED S X AUTOS ONLY ONLY I S UMSRB±A LUB 1 OCCUR EACH OCCURRENCE S EXCESS LIAR CLAIMS•MADE AGGREGATE S DED l [RETENTIONS [ S WORXERS COMPENSATION (PER 1 ERH- AND EMPLOYERS'UAESUTY ' OANNPROPRZETORWARTNERADCECUTIVE F D? YIN� N/A EL EACH ACCIDENT 8 (Mandatory In NH) EL.OI A-a-EAEMPLOYEE S YtyeS dIPIIONOFO E.L.DISPOSE-POLICYUMIT S . DESCRIPPON OF OPERATIONS Aglow r Each OCDurence $3,000,000 c Cyber Security AB-6770344-02 04/09/2025 04/09/2026 Aggregate limit $3,000,000 Deductible , $2,500 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(AGORA ICI,AddIDow1 Remarks schedule,mar In attached D mora;pact fa rotnAnd) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOV D:S ED'OUCIES BE CANCELLED BEFORE THE EXPIRATION DATE TH:Ft N{�TICE WILL BE DEUVERED IN ACCORDANCE WITH THE•0t1•Y OVIS NS. AUTHORIZED REPRESIBVTATIV, _ _ . I / ' O 1988-21 . •CORD CORPO Off rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of •CORD r ACc R1i CERTIFICATE OF LIABILITY INSURANCE - - DATE(1DANI7NYYYY)Oa>os/2o25 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDmoNAL INSURED provisions or be endorsed. if SUBROGATION iS WANED,subject to the terms and conditions of the polity,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of.such endorsement(a). PRODUCER �t1CT Husslen Mahmoud Nablus LLC Mgt brit 901.473-1550 '�'� RF TAR~Na:— A atss: msamaral�essentlaian.com 8926 OAKGROVE BLVD . OLIVE BRANCH,MS 38654 INSURE R{S)ArFOROfNGCOVERAGE NAM I DISURERA: Employers Compensation Insurance Company 11512 INSURED INSURERS: — CORRECTIONS CONSULTING SERVICE INSURE RC: — — PO BOX 596 INSURERD: — - BUCHANAN DAM,TX 78609-0596 INSURERE: — — INSURER F: — — COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:— THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMIT'S SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1 TYPE OF INSURANCE WSD*IQ POIICYNUMBER (MHIOC YEF YYYI•tkWr)Di(YYYI_ LIMITS U1 I COMMERCIAL GENERAL UABUJTY EACH OCCURRENCE — FL--�� PREMISES ZICIT acurrer — CLAIMS-MADE El — MED EXP(Any ono pessan) - - — — — — — — — PERSONAL&ACV INJURY — GENT_AGGREGATE UNIT AFFUES PER: GENERALAOGREGATE — _1 POLICY n PRO El LOC PRODUCTS-COMP/OP AGO — JECT OTHER: — — AUTOMOBLEUABt.JTY aINEU SINGLE LWJ7 _ (Fa aoddanll ANY AUTO BODILY KIURY(Pet parse) - - _I OWNED —SCHE DuLEO BODILY MLURY(Per accident) -- AUTOS ONLY _a AUTOS " — — • HIRED NON-OWNED PROPERTY DAMAGE ,_ -AUTOS ONLY _1 AUTOS ONLY ,-(Per accident) , UMBRELLA UM OCCUR EACH OCCURRENCE - - EXCESSUAB CLAIMS-MADE — — — — .-- AGGREGATE — 0ID RETENTION — — — WORKERS COMPENSATION — ✓ ATUTE ER AND EMPLOYERS'TOR/PAR amY IN EL EACH ACCIDENT S1,000,000.00 ANFICERN MB R EXCLUDE°cECtmvE� NIA Y EIG293119605 11/11/2024 11/11/2025 A OFendatoyirmitEXCLUDED7 er EL DISEASE-EAiMPLOYEE SUMO. .00 IfyesAda a In to DfySsQe�ONOF El.DISEASE-POUCYLBIUT $1,000,000.00 DESCRIPTION OF OPERATIONS bebw DESCRIPTION OF OPERATIONS!LOCATIONS I VEHICLES(ACORD Int,Additional Remain Schedule,may be attached If mesa apace B moulted) Correction CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATiON DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WiTH THE POLICY PROVISIONS. AUTHORIiD REPRESENTATIVE /e- 4c, _ 01988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD RFP#25-122 PREA Auditor for Brazos County Adult&Juvenile Detention Centers Max Points Rising Sun Corrections Auditing Counsulting Available Service,LLC a Qualifications and certifications of the proposed auditor(s) 30 29 MUM. b Experience and track record of conduction PREA audits 15 15 MM. c Proposed approach and methodology 20 19 =FM d Cost-effectiveness of the proposal 25 19 ffil Juvenile $ 6,000.00 [$ 5,000.00 Adult $ 7,000.00 [$ 5,000.00 Total $ 13,000.00 ($iE10T0OO.O1 e References and feedback from the previous clients 10 10 11111117111111 Technical Proposal Total 100 91 1.1193' Committee Recommended Award: Corrections Consulting Services, LLC Approved by 'ss' ner's Court on this ! el day of A tA6 u-S i ,2025 by holding the position of i-LTx ta G CO Li.N-t-( Tu.oG ty 41 G Up sc • 44 h N hrY OF 1 " •' BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Purchasing NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Approval of Contract#26-041 Lexis Nexis for the County Attorney Investigators. "O: Commissioners Court 'ROM: Celina Nava )ATE: 08/12/2025 :ISCAL IMPACT: True 1UDGETED: True )OLLAR AMOUNT: $22,260.00 The County Attorney office has been using Lexis Nexis as a tool to search for victims and witnesses of the misdemeanor cases handled by the County Attorney's Office. Because w live in a County with a university, a large number of victims/witnesses move by the time a case is set for trial. The search tool allows for the investigators to search for current JOTES/EXCEPTIONS: address/telephone information under a locked-in price vs paying a transaction charge for each search individually. Current monthly rate is $534/month. Current agreement is up for renewal with the term ending on 9/30/2025 this will raise the monthly price to $588. Renewing will give Brazos county an updated platform with locked in long-term pricing. 1s. year pricing per month is $588, 2nd year pricing is $618 a month, and the 3rd year is $64S a year. Total price for this three year contract is$22,260.00. ATTACHMENTS: File Name Description Type Partially Executed Contract.pdf Proposal Backup Material AMENDMENT ec,„ LexisNexis' LEXIS°lLEXIS®+lLEXIS®+AI FOR STATE/LOCAL GOVERNMENT (EXISTING SUBSCRIBER VERSION-AAR) 'Subscriber"Name:Brazos County Attorneys Office Account Number: 10000ZV3R "LN": LexisNexis,a division of RELY Inc. 1. Amendment This Amendment("Amendment")amends and supplements the terms of the Lexis Subscription Agreement previously entered into between LexisNexis,a division of RELXInc.('LN")and Subscriber(the'Subscription Agreement"). This Amendment shall serve as Subscriber's acceptance of the General Terms & Conditions for Use of the Online Services in effect as of the date of this Amendment and displayed at: https:!/vvww.Iexisnexis.comlen- uslterms!GovtAcad emidterms.oaq e 2. Certification 2.1. Subscriber certifies that the number of government professionals in Subscriber's organization is as set forth below. A"Government Professional User"is defined as an attorney,judge,librarian,researcher,investigator or analyst who is employed by the Subscriber. [ Number of Government Professional Users: 1 6 2.2.A"Support Staff User' Is defined as a person who supports the Government Professional User, including,but not limited to: paralegals,Interns,legal secretaries or other administrative support members.1 ID will be issued to support staff for each Government Professional User accounted for above. Support Staff Users will receive access at no additional charge. 2.3. Each LN ID must be issued for individual use by the Government Professional User or Support Staff User. 2.4. If Subscriber,at the time of signing this Amendment has 11 or more Government Professional Users,then Subscriber is required to notify LN if the number of Government Professional Users falls below 11. Subscriber shall,within 30 days of the staffing change,notify LN in writing, 2.5. 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This Section 3 amends the Subscription Agreement with respect to the Lexis+product offering described below.The term of Subscribers'commitment for the Lexis+product offering will begin upon the date Subscriber's billing.account ("Account Number")Is activated("Activation")and will continue for the last period set forth in Section 3.4 below(the "Committed Term"). Subscriber may not terminate this Amendment for convenience under the General Terms during the Committed Term. Notwithstanding the foregoing, Subscriber may terminate this Amendment during the Committed Term for a material breach by LN that remains uncured for more than 30 days after LN'receives written notice from Subscriber identifying a specific breach. If Subscriber terminates this Amendment pursuant to this Section,then Subscriber will pay all charges incurred up to the date of termination. Lexis+Content&Features Product SKU Number Number of Users Core Public Records with Smartlinx Person, Business 6 and Location Reports 1004801 TX Primary 1010824 6 Lexis+Ta Practical Guidance-State&Local Govemment 1534660 6 LNUS Amendment(SW)I LNLPGL O-1992646588-454484 202501 v3 Page 1 of 4 AMENDMENT LEXIS®/LEXIS®+/LEXIS®+AI FOR . LeXI5NQXIS STATE/LOCAL GOVERNMENT (EXISTING SUBSCRIBER VERSION-AAR) 3.2.This Agreement commences on the Effective Date and continues for the Committed Term designated In Section 3.4; provided,that,after the Committed Term,this Agreement shall automatically renew for successive one-year renewal terms(each, a'Renewal Toren"),unless either Party provides written notice of non-renewal at least thirty(30)days' prior to the expiration of the then-current Committed Term or Renewal Term, as the case may be. 'Term°means, collectively,the Initial Term,Committed Term and all Renewal Terms. 3.3. 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El Yes ®No PO# MSA#if applicable • • LNUS Amendment(SLG)I LNLPGLD-1992646588-454484 202501 v0 Page 4 of 4 $ - * * • •OG -. 0 ••• OF leP�P BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Road and Bridge NUMBER: CC-2025-ROW-Opersteny Lane- Stevener-0.414 )ATE OF COURT MEETING: 8/19/2025 TEM: Acceptance of Special Warranty Deed from Ralph and Judy Stevener for 0.414 acre of Ian to be used for the improvement of Opersteny Lane. Site is located in Precinct 2. "O: Commissioners Court 'ROM: Joe Salvato )ATE: 08/13/2025 :ISCAL IMPACT: False BUDGETED: False )OLLAR AMOUNT: $0.00 >OURCE OF FUNDS: ROW Acquisition: 8017100000 WO: 10063ROW Department requesting agenda item: Road and Bridge Department impacted by agenda item: Road and Bridge Brief explanation of agenda item and if in current year budget: ROW acquisition of 0.41 acre of land on Opersteny Lane from Ralph and Judy Stevener for roadway JOTES/EXCEPTIONS: improvements. Funds for ROW acquisition are in current year budget. Brazos County has financial responsibility for this roadway improvement project. Consequences for failing to approve agenda item: Narrow ROW to construct roadway Deadline for agenda item approval: As soon as possible Site of work being performed: Opersteny Lane- From Fickey Road, south-west to Coronado Estates, roadway improvement project is located in Precinct 2 ATTACHMENTS: File Name Description Type SWD Acquisition- ROW Acquisition-SWD-Opersteny Lane-Stevener-0.414 Backup Material Opersteny Lane - Stevener-0.414.pdf OE Op t.ktdjjy n'. • f`g�P. BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Road and Bridge NUMBER: CC-2025-ROW-Opersteny Lane- Stevener-0.414 DATE OF COURT MEETING: 8/19/2025 ITEM: Acceptance of Special Warranty Deed from Ralph and Judy Stevener for 0.414 acre of land to be used for the improvement of Opersteny Lane.Site is located in Precinct 2. TO: Commissioners Court FROM: Joe Salvato DATE: 08/13/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 SOURCE OF FUNDS: ROW Acquisition: 8017100000 WO: 10063ROW Department requesting agenda item: Road and Bridge Department impacted by agenda item: Road and Bridge Brief explanation of agenda item and if in current year budget: ROW acquisition of 0.414 acre of land on Opersteny Lane from Ralph and Judy Stevener for roadway NOTES/EXCEPT{ONS: improvements. Funds for ROW acquisition are in current year budget. Brazos County has financial responsibility for this roadway improvement project. Consequences for failing to approve agenda item: Narrow ROW to construct roadway Deadline for agenda item approval: As soon as possible Site of work being performed: Opersteny Lane-From Fickey Road,south-west to Coronado Estates,roadway improvement project is located in Precinct 2 ATTACHMENTS: File Name Description Tvoe ROW-Acquisition-Opersteny_Lane-Stevener- ROW Acquisition Agreement-Opersteny Lane-Stevener- Backup Material 0.414.pdf 0.414 SWD-Acquisition-Opersteny_Lane= ROW Acquisition-SWD-Opersteny Lane-Stevener-0.414 Backup Material _Stevener-0.414.pdf • APPRO D / olS t<w.40 ,,,._AL Date claim Coun ' udge NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON,YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER Opersteny Lane Special Warranty Deed THE STATE OF TEXAS § KNOW ALL MEN § BY THESE PRESENTS: COUNTY OF BRAZOS § GRANTOR(S): Ralph A. Stevener and Judy K. Stevener Grantor's Mailing Address: 1000 Woodhaven Circle College Station, Texas 77840 GRANTEE: BRAZOS COUNTY, TEXAS Grantee's Mailing Address: 300 East 26`h Street Bryan, Texas 77803 Consideration: Ten and No/100 dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. Property (including any improvements): All that certain lot, tract or parcel of land being 0.414 acres situated in the Henry A. Adams Survey, A-65, Brazos County Texas,and being out of the remainder of a called 180 acre tract of land described in Deed to Henry O. Wilson recorded in Volume 206, Page 80 of the Deed Records of Brazos County, Texas; said 0.414 acres being more particularly described by metes and bounds as shown in Exhibit"A"attached hereto and made a part hereof for all purposes. Page 1 of 3 Reservations from and Exceptions to Conveyance and Warranty: There is hereby EXCEPTED and RESERVED from this conveyance,and retained in favor of the Grantor,their heirs,executors,administrators,successors and assigns,in perpetuity,all of the oil,gas, liquid hydrocarbons,residue gas,the products and by- products of the foregoing, sulphur, coal, lignite, uranium,and all other minerals in, on or under the hereinabove described property; provided, however, Grantor, their heirs,personal representatives,executors,successors and assigns shall have no right of ingress and egress at any times for the purpose of mining, drilling, exploring, operating and developing said lands for oil, gas, and other minerals or for storing, removing, transporting, processing or marketing the same there from. This reservation and exception shall,however,include the right of Grantor,its successors and assigns,to grant leases on the property to develop same by directional drilling, pooling, unitization, or subsurface gasification, or liquefaction processes. Notwithstanding anything herein to the contrary,the Grantee shall have the right to use, without additional compensation, any stone, earth, gravel, caliche, iron ore or any other road building material upon, in or under the property for the construction and maintenance of road or roads thereon, such materials, for the purposes of this conveyance, being herein defined as not constituting"other minerals." This conveyance is made and accepted subject to any and all conditions,restrictions, if any, relating to the hereinabove described property,to the extent,and only to the extent,that the same may still be in force and effect,shown of record in the office of the County Clerk of Brazos County, Texas. Grantor, for the consideration and subject to the reservations from and exceptions to conveyance and warranty,grants,sells and conveys to Grantee the property,together with all and singular the rights and appurtenances thereto in any wise belonging,to have and hold it to Grantee,Grantee's successors or assigns forever. Grantor binds Grantor and Grantor's heirs, executors,administrators,and successors to warrant and forever defend all and singular the property to Grantee and Grantee's successors and assigns against every person whomsoever lawfully claiming or to claim the same or any part thereof,by,through,or under Grantor,but not otherwise,except as to the reservations from and exceptions to conveyance and warranty. When the context requires, singular nouns and pronouns include the plural. Executed this 13 day of August , 2025. IZ Ralp A. Stevener dy Stevener Page 2 of 3 Acknowledgment STATE OF TEXAS § COUNTY OF BRAZOS § This instrument was acknowledged before me on August 13,2025 by Ralph A. Stevener. ,�`'':'."4 JOE V. SALVATO ••r o' r49: •.t+s Notary Public.State of Texas ' /� Comm.Expires 04-18-2027 f Notary ID 11489178 I No Public, State of Texas Acknowledgment STATE OF TEXAS § COUNTY OF BRAZOS § This instrument was acknowledged before me on August 13, 2025 by Judy K. Stevener. .P JOE V. SALVATO 4. • 41,=•' Notary Public,State of Texas ;N;.. :'. Comm.Expires 0418-2027 ' •*;•1"' Notary ID 114$9f 76 N r Pub ic, a of Texas Page 3 of 3 I(ER R FIELD NOTES DESCRIPTION 'SURVEYING OFA 0.414 ACRE TRACT HENRY A.ADAMS SURVEY,ABSTRACT 65 BRAZOS COUNTY,TEXAS A FIELD NOTES DESCRIPTION OF 0.414 ACRES IN THE HENRY A. ADAMS SURVEY, ABSTRACT 65, IN BRAZOS COUNTY,TEXAS,BEING OUT OF THE REMAINDER OF A CALLED 180 ACRE TRACT OF LAND DESCRIBED IN A DEED TO HENRY 0. WILSON RECORDED IN VOLUME 206, PAGE 80 OF THE DEED RECORDS OF BRAZOS COUNTY, TEXAS (DRBCT);SAID 0.414 ACRES BEING MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS AS FOLLOWS: BEGINNING at a 1/2 inch iron rod with blue plastic cap found in the occupied northwest right-of-way line of Opersteny Road(a variable width prescriptive right-of-way),at the south corner of said Wilson tract,from which the Kurten Cemetery Road Bridge monument'B-229-GPS'bears S 32°08'20"W,a distance of 16,936.36 feet; THENCE,with the southwest line of said Wilson tract, N 48°11'38"W,for a distance of 18.43 feet to a 5/8 inch iron rod found at the east corner of a called 98.490 acre Reserve tract shown on the subdivision plat of Coronado Estates, Phase One, filed in Volume 19739, Page 72 of the Official Public Records of Brazos County, Texas (OPRBCT),for the west corner hereof; THENCE,through said Wilson tract,the following two(2)courses and distances: 1) N 42°16'20"E,a distance of 179.54 feet to a 1/2 inch iron rod with blue plastic cap stamped'KERR SURVEYING' set, from which a 6 inch treated fence corner post found on the southeast side of Opersteny Road bears S 47°55'E,a distance of 70.0 feet; 2) N 41° 58' 09" E, a distance of 1,871.80 feet to a 6 inch treated fence corner post found at the occupied east corner of said Wilson tract on the southwest side of Fickey Road marking the north corner hereof, from which a 2 inch iron pipe found on the southeast side of Opersteny Road, marking the north corner of a called 55.00 acre tract of land described in a deed to Douglas H. McBride, Ill and wife, Brittany M. McBride recorded in Volume 14868, Page 239 (OPRBCT) bears 5 49°49'58"E,a distance of 70.20 feet; 1I 25-0600.docx 1 r. . THENCE,with the southeast line of said Wilson tract,S 41°28'52"W,for a distance of 2,051.36 feet to the POINT OF BEGINNING hereof and containing 0.414 acres,more or less. Surveyed on the ground July 2025 under my supervision.See plat prepared July 2025 for other information.The bearing basis for this survey is based on the Texas State Plane Coordinate System of 1983 (NA083), Central Zone, Grid North as established from GPS observation using the Leica Smartnet NA083 (NA2011) Epoch 2010 Multi-year CORS Solution 2(MYCS2). Distances described herein are surface distances.To obtain grid distances (not grid areas) divide by a combined scale factor of 1.00012211651255 (calculated using GEOID12B).Reference drawing:25-0600-Exhibit. NATHAN PAUL KERR _ G' , `�oF6834��!: , 7/15/25 '9�0•$tJA4•. - Nathan Paul Kerr Registered Profe sional Land Surveyor No.6834 KERR SURVEYING Kerr Surveying, LLC 11718 Briarcrest Dr. Bryan,TX 77802 Office: (979)268-3195 I Web:www.kerrlandsurveying.com Surveys(Aerrsurveying.net I TBPELS Firm No.10018500 { Wage 25-0600.docx I a 1 N/F 11 CORONADO GROUP ill (18956/13 OPRBCT) N/F014 I, HERBERT 0.WILSON O CALLED 98.490 ACRE I REMAINDER OF RESERVE CALLED 180 ACRES ; CORONADO ESTATES, (206/80 OR BCT) PHASE ONE 5/8 INCH IRON ROD FOUND(CM) SCALE:1"=200' AT THE EAST CORNER OF THE {19739/72OPRBCT) % 98.490 ACRE RESERVE TRACT 1/2 INCH IRON ROD WITH BLUE PROPOSED- - PLASTIC CAP STAMPED'KERR RIGHT-0E-WAY LINE `'i EXISTING RIGHT-OF-WAY UNE SURVEYING SET '0°414 ACRE TRACT ' PER PLAT,19739/72 OPRBCT) .AE AE ---p-AE — fAE j, -12 ____ ,E , AE AE E—AE AE -AE F N 41°58'09"E 1,871.80- • X X X — x - Ll- QPERSTENY LANE(A VARIABLE WIDTH PRESCRIPTIVE RIGHT-OF-WAY) S 41°28'52"W 2,051.36' EE * AC - ' - ._AA / +=17�It -- "lO: " a,r ^ rr" ""r ----1,,, ,.� -�°-�IF _�!f - Pt1INTOFBEGINNING N41 59° 35'E 1,873.81 • \ 1/2/NCH IRON ROD WITH BLUF t 6INCHTREATEDFENCECORNERPOST PLASTIC CAP FOUND(CM)ATTHE FOUND AT THECOMMDNCORNEROf EXISTING RIGHT-OF-WAY a SOUTHCORNEROFTHEWILSQNTRACT !!! q PER DEE 0,14888/239 OPRBCT n APPROXIMATE THE BARNWELL AND MCBRIDE TRAM (XURTfN CEMETERY ROAD BRIDGEF LOCATIONOF j BEARS547°55'E 70.0' MONUMENT B-229-05 BEARS ORIGINALPvi 532°08'20'W 16,9363E. SURVEY LINE N/F DOUGLAS H.McBRIDE III AND N/F WIFE,BRITTANY M.McBRIDE JERRELL I.BARNWELL AND AMY V. CALLED 55.00 ACRE TRACT BARNWELL AND CALVIN VOLE K (14 8 8 812 3 9 OPRBCT) CALLED 101.861 ACRE TRACT (1)641/I OPRBCT) LINE BEARING DISTANCE SURVEYOR'S CERTIFICATE: Ll N 48°11'38"W 18.43' I,NATHAN PAUL KERR,R.P.LS.NO.6834,DO HEREBY CERTIFY THAT L2 N 42°16'20"E 179.54' THIS SURVEY SUBSTANTIALLY COMPLIES WITH THE CURRENT TEXAS SOCIETY OF PROFESSIONAL SURVEYORS MANUAL OF PRACTICE REQUIREMENTS FOR A CATEGORY 1B,CONDITION 3,STANDARD LAND SURVEY AS MADE ON THE GROUND UNDER MY SUPERVISION. LEGEND: ,�•°OF•��,' ORBCT=DEED RECORDS OF N/F=NOW OR FORMERLY P•t3i S T F'• i BRAZOS COUNTY,TEXAS 1 24$ �4.4 1. I•RECORD INFORMATION °,•{ }°,,,� ORBCT=OFFICIAL RECORDS OF STREET SIGN NATHAN PAUL KERR BRAZOSCOUNTY,TElLAS UTIUTY POLE 1 °'v r ' OPRBCT=OFFICIAL PUBLIC GUY WIRE - ` o°1f 6834 V." ' RECORDS OF BRAZOS COUNTY, 4 PIPE UNE MARKER t'.r 'e';'•�NESS10y!r�Q`r TEXAS AERIAL ELECTRIC LINES NATHAN PAUL KERR 7115trZ025 ' �O.8UR� �• BARBED IM E FENCE REGISTERED PROF ESSIONA " • - FROM 6=VOLUME AND PAGExFROM PUBLIC COUNTY RECORDS x -- - LAND SURVEYOR NO.6834 WIRE MESH FENCE GENERAL NOTES BEARING SYSTEM SHOWN HEREON IS BASED ON THE TEXAS COORDINATE SYSTEM OF 1983,CENTRAL SHEET 1 OF2 ZONE(4203),GRID NORTH AS ESTABUSHED FROM GPS OBSERVATION USING THE LEICA SMARTNET NAD83 TSPS STANDARD LAND SURVEY PLAT (NA2011)EPOCH 2010 MULTI-YEAR COPS SOLUTION 2(MYCS2). OF A DISTANCES SHOWN HEREON ARE SURFACE DISTANCES UNLESS OTHERWISE NOTED.TO OBTAIN GRID 0.414 ACRE TRACT DISTANCES(NOT AREAS)DIVIDE BY A COMBINED SCALE FACTOR OF 1.00012211651255(CALCULATED USING OUT OF THE REMAINDER OF A CALLED 180.0D ACRE TRACT GE010128). RECORDED IN VOLUME 206,PAGE 80(DRBCT) (CM)INDICATES CONTROWNG MONUMENT FOUND AND USED TO ESTABLISH PROPERTY BOUNDARIES. HENRY A.ADAMS SURVEY,ABSTRACT 65 BRAZOS COUNTY,TEXAS THIS SURVEY PLAT WAS PREPARED WITHOUT THE BENEFIT OF A TITLE COMMITMENT.EASEMENTS AND --` OTHER MATTERS MAY APPLY. SCALE:1 INCH•200 FEET SURVEY DATE:07-09-2025(PLAT DATE.07-15-2025 ORIGINAL SURVEY LINES SHOWN HEREON(IF ANY)ARE BASED ON RAILROAD COMMISSION GIS DATA,AREKaiak 10B NUMBER:25.0600 I CAD NAME:25.0600-EXHIBIT APPROXIMATED ONLY AND WERE NOT LOCATED ON THE GROUND.THIS SURVEYOR DID NOT DETERMINED EYING POINT DRAWN 2b573(C°CECKED600 A BY-NP K(jab) DRAWN BY:WJB CHHECKED K THE EXISTENCE OF ANY VACANCY,EXCESS,OR SHORTAGE OF AREA IN ANY OF THE ORIGINAL GRANTS PREPARED BY:KERR SURVEYING,LLC SHOWN HEREON. 18PELS FIRM810018500 "When one person stands 1718 BRIARCREST DRIVE,BRYAN,TEXAS 77802 THIS PLAT WAS PREPARED IN CONJUNCTION WITH A FIELD NOTES DESCRIPTION(METES AND BOUNDS). to ga n over another,the PHONE(979)268.3195 THE PLAT AND FIELD NOTES ARE INTENDED TO BE ONE INSTRUMENT TOGETHER. fads must be Incovered' SURVEYS0KERRSURVEYING.NETI KERRLANDSURVEYING.COM ` . .. .umr.uir, ) I N/F , HERBERT 0.WILSON REMAINDER OF CALLED 180 ACRES SCALE:1"=200' (206/80 DRBCT) PROPOSED RIGHT-OF-WAY LINE 1 I 6 INCH TREATED FENCE CORNER _ POST FOUND AT THE OCCUPIED EAST 0.414 ACRE TRACT r � ) CORNER OF THE WILSON TRACT AE AE AE AE S f AlN 4158 09 o r n E 1,871.B0 i.E 11- AE AE AE 1. . FICKEY ROAD - T R S 41°28'52"W 2,051.36' - i 1 EXISTING r N4N59'35"E t,873.8P RIGHT-OF-WAY ' OPERSTENY LANE Z INCH IRON PIPE FOUND AT THE LINE PEA DEED, (A VARIABLE WIDTH NORTHCORNEROFTHEM[BRIOE 14888/239OPRBCT PRESCRIPTIVE RIGHT-OF-WAY) S TRACT BEARS 54969'48=f70.20' n i) I P.I, APPROXIMATE LOCATION OF t' ORIGINAL SURVEY LINE N/F DOUGLAS H.McBRIDE III AND , WIFE,BRITTANY M.McBR DE I CALLED 55.00 ACRE TRACT (14888/239 OPRBCT) I SHEET 2 OF 2 TSPS STANDARD LAND SURVEY PLAT LEGEND: OF A GRIM=DEED RECORDS OF N/F=NOW OR FORMERLY 0.414 ACRE TRACT BRAZOS COUNTY,TEXAS OUT OF THE REMAINDER OF A CALLED 180.00 ACRE TRACT ()=RECORD INFORMATION RECORDED IN VOLUME 206,PAGE 80(DRBCT) BRAZOS BRACTS COUNTY, OFFICIAL TEXAS RECORDS OF S STREET SIGN HENRY A.ADAMS SURVEY,ABSTRACT 65 0 ono POLE BRAZOS COUNTY,TEXAS OPRBCT=OFFICIAL PUBLIC E— GUY WIRE RECORDS OF BRAZOS COUNTY, ® PIPE UNE MARKER SCALE:I INCH=200 FEET TEXAS AERIAL ELECTRIC UNES SURVEY DATE:07.09.202S I PLAT DATE:07-15.2025 —Ac— JOB NUMBER:2S-0600I(AD NAME:25.0600-EXHIBIT 123/456=VOLUME AND PAGE BARBED WIRE FENCE R LNS POINT FILE:22-573(cent):25.0600-ALL(job) FROM PUBUC COUNTY RECORDS —x—x— DRAWN BY:WJB CHECKED BY:RPM WIRE MESH FENCE PREPARED BY:KERR SURVEYING,LLC —4--- 'FUELS 0018500 When one person stands 1718 BRIARCREST DRIVE,BRYAN,TEXAS 77802 to gain over another,the PHONE:(979)268-3195 g facts must be uncovered' SURVEYS[aIKERRSURVEYING.NETI KERRLANOSURVEYING.(OM , T� 44 + • 7 G YpY OF BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Road and Bridge NUMBER: CC-2025-Utility Permit-Wickson Creek SUD-Old Reliance-5406 )ATE OF COURT MEETING: 8/19/2025 TEM: Consider and take action on the Wickson Creek SUD utility permit to construct a road borE at 5406 Old Reliance Road to provide water services. This is a resubmittal of a previous request to correct an address number error approved during the August 12, 2025 Commissioners Court meeting. Site is located in Precinct 2. -O: Commissioners Court :ROM: Joe Salvato )ATE: 08/13/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 JOTES/EXCEPTIONS: Previous request was for a road bore for service to address number 5032 (Old Reliance Road)which is incorrect; should be address number 5406. ATTACHMENTS: File Name Description Type Utility Permit-Wickson Creek- Utility Permit-Wickson Creek SUD-Old Reliance Road Backup Material 5406 Old Reliance.pdf 5403 ..;SATF'OF '- am': :F _ n: • BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Road and Bridge NUMBER: CC-2025-Utility Permit-Wickson Creek SUD-Old Reliance-5406 DATE OF COURT MEETING: 8/19/2025 ITEM: Consider and take action on the Wickson Creek SUD utility permit to construct a road bore at 5406 Old Reliance Road to provide water services. This is a resubmittal of a previous request to correct an address number error approved during the 8/12/2025 Commissioners' Court meeting. Site is located in Precinct 2. TO: Commissioners Court FROM: Joe Salvato DATE: 08/13/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 NOTES/EXCEPTIONS: Previous request was for a road bore for service to address number 5032(Old Reliance Road)which is incorrect;should be address number 5406. ATTACHMENTS: File Name Description Type Utility_Permit-Wickson_Creek- Utility Permit-Wickson Creek SUD-Old Reliance Road- Backup Material 5406_Oki_Reliance.pdf 5403 APPRO D Ky AG4kt_ Date A G-i -t&Coup • dge APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY,TEXAS Pursuant to the Texas Utility Code, Section 181.024,comes now Wiekson Creek SUD [company name], hereinafter referred to as"Company" a Texas [state]Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a water line under and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Length of TYPE OF CONSTRUCTION Road Name&Block Number Crossing (CHECK ONE) Bored Jacked Driven Cased 5406 Old Reliance 80 LF X X Facility to Parallel County Road Within Right-Of-Way Road Name and Block Number From To Depth Distance CONSTRUCTION TYPE 1" Diameter 0.10" Wall Thickness 2" Diameter Encasement PVC Encasement Material Material Specification PVC Maximum Operation Pressure 80 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 1 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60'/1 day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right,title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and theCounty Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company fails to obtain a permit prior to the installation or does not install utilities in conpliance with installation requirements set forth herein(i.e. depth,location,etc), Company assumes all financial responsibility for damages ansWar destruction of lines,cables, etc. based upon its failure to comply with Brazos County requirements Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy,Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a revocable permit. Brazos County reserves the righht to revoke this permit at any time, in the,sole discretion of Brazos County,for interests of public health, safety or welfare, or for failure to repair any damages upon demand, or for any other reason deemed sufficient by Brazos County. lit the event Company fails to comply with any or all of the requirements as set forts herein, the County may take such action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke this Permit by verbal notification to the Applicant/Company. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below,and that the Company agrees to the conditions/provisions included in this permit. Company Name By: E* $/4/11-41--- Signs r 64 ate A.4,1tA are-- Title (kilo Z 1 G Addr s City ` State Zip Telephone Number —I?'0 ;c xonC/c-r-e — . Corn Email: WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated August 5, 2025 except as noted below: (Month/Day/Year) EXCEPTIONS: None j OA ( : OIL Bra" County Engineer '�go' ,r c�s� • • C� z i ROAD RIGHT-0F4j y CENTER • LINEOFcoLINTY ROAD .. ‘_LI( O lrl•:LItPs-1.iO.Z7 ©PK> . 0 SH01N NORTH ARROW It) � m • ROAD RIGHT-OF4A1Ay ` " ©� PLAN VIEW . } CENTER LINE i 3o ' Ro '/ 4X.-9 si -31: \ _ __ . k x ‘1 -7 7: Z Ettutc*MERrr (4 90 0 COUNTY ROAD . TYPI L SECTION _ ye, 1. IN CROSSING ROAD OR GOING ALONG RIGHT-OF-WAY,SHOW DEPTH & LOCATION OF CONSTRUCTION IN TYPE SECTION & PLAN - 2. IN PLAN VIEW SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION 3. IF ABOVE PLAN VIEW ANDIOR TYPE SECTION IS NOT.APPUCABLE,THEN SHOW APPLICABLE PLAN AND/OR SECTION - . 1 Brazos CAD Web Map i; .,,� / r�._i r r �f I(2. may*. t .‹.'f' \11'..'41 . 'Ael : } �r . .Js ` VA • to ' raj Y, F' L• .W . . a f't t r ' .../f ' t yam._ 1'Lt ` ' 4,4 r/ ti $- .4,‘,..- \ -.P.- M L r \ ' 1-: „..... ,4, , i. IV a ' J tn �1 r � �, CUSTOMER:KOBY RUDASILL a 1 I DRAWING FOR:5406 OLD RELAINCE ROAD �; r `1 PROPOSED 80'ROAD BORE `t'� 4 4 - �` .w USING 2" ENCASEMENT PIPE �,`� } `�` t %f ' ,IF�a WITH 1"WATERLINE ENCLOSED `tag ,� , . ..,• x • `e. ,. , DRAWING BY: KATHY STOVER 7/29/25 4/9/2025, 8:29:26 AM . 1:2,257 0 0.01 0.03 0.06 nil Parcels I Abstracts Streets } 4 ; S 1 ti ti ti I_ 0 0.03 0.0s 0.1 km 0 OpenStreathiap tandlcontalitibt,CGBY.SA Dtada4rrer fib pr oduG ts for krftatmatlaml ptrposes cc*VA1us ant boon fraDateE for a ba t�Gbb for fegzl e<gin+c+4+0.cc survayln Brains CantralApprahal Naha,BI5 Can tng-www.blscormi1kworn 0 w•V0ses.n does not rot esail an on.U.grand sunny and represents only Milapproadtrmla Waive location of bourdartea. BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices("BMP")(EPA and TCEQ both provide lists of examples of BMPs)to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. S. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. b. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists,then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safely Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices(TMUTCD). See Traffic Control Requirements below. 2. During construction,all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area.Company shall provide flagmen,signs,signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable,conduit and/or pole line shall be laid,constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction(i.e. pit, excavation, hole) left open over night, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten(10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Willies Code. Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall(these are minimum depths utility may place deeper): a. be placed at a minimum depth of forty-eight (48)inches below the top of the pavement; b. be at least thirty-six(36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight(48)inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines,see High Pressure Pipelines requirements listed below; d. not be closer than ten(10) feel from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36-inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power—0-2 feet, nominally l' Phone—2-4 feet, nominally 3' Gas -4-6 feet,nominally 5' Cable—6-8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above,however,the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing lithe annular space between pipe and casing and soil exceeds one(I) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring,jacking,tunneling and joints. 9. Bore Pits a. no pits shall remain open longer titan 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten(10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours,due diligence wilt be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions,the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten(10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions,the County Engineer or his representative may require shoring to protect pavement integrity. ' d. All excess water and mud shall be removed from the trench prior to backfilling.Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. t: No side or lateral tamping to fill voids under the base and pavement materials is allowed. l I. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope,shoulder or any other portion of the right-of-way,Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12.Operation of construction and/or maintenance equipment of the traveled surface of any improved County road will not be permitted,except in an instance whereby the laying,construction, maintenance and/or repair of cables,conduits and/or pole lines cannot be accomplished by any other method and in this event aft such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove,cut or jeopardize any section of the road(asphalt,cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14.The applicant shall submit a letter of"No Objection"from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. C. Emergency work I. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way,and unable to notify the County Engineer prior to conducting emergency repairs,Company shall notify County Engineer within 24 hours of beginning construction/repairs.This will allow the County Engineer and Road& Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. r. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits,and/or pole lines which require disturbance of the soil,shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation of utilities: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,alteration or relocation of all or any portion of said road,any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder,shall be removed from said road, or reset or relocated thereon,as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company,and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines(generally 60 PSI or greater), whether pertaining to controlled access or non-controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline,this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required Non-Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Non-Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-of- Way.Transmission lines have been determined to be petroleum pipelines(which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. . . END LEGEkb ROAD ROADWORK tnon.•Iaing , D•tea 3 Dorlco ■• Cnonew1121n4 00•:te. C20.2 Oa,i<(► AHEAD ISM rot.21A wo,r ear.v.nray Qy truck Ilas,re0 sif' I AHEAD <1 0 ro.•2t♦ . 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O+rlco h \T trestle. ' » t TS' 500' is' 150' 900' _ 140' SSD e •S•.rot•21 >ir A I 8 Y I Y 1 I •'k ■Conventional 10004 only O4a o yo�,p1• I - ISN 11474 51. 1111 toyer I*none rare Even,islon;off. ell Cane.is:n0 ) 2 h Jai •yk,•n''o•••Or I YIOR t L•Lorq•n 01 Sop('l(fl f•f icon of 01/6e11f 71 S•b•tea 5p.y01iMI t"g8 01.1441 407 De L- I .t wrier eo.;a•1.,• .` t S ▪ a...11.if t d t{�7 II m star'r0 Poe !• 6 cc+r0r�. 64.001 •� a n;... Dr`io I - I as*rooms. •.aDl. ;. ..; TYPICAL USAGE 'Zoe•ro r•d•Li •�•�,.c-, i. Cfal.. 444.. aro11 ty, 5 'fore ia0 ear•--'�'�'� •. ••• •• ...oh., 1n r•os a I. ! voelLt apktio. MM..Sw:Y 7�■.ISi[w■oi.I tau r 6 I i;•`y .srlimo.wn �wlotnel• IC•i.. •o.a.a°' L i , •h�kl'4 non 16r106740 I 1 . rr:cI 1.,y 4' -- ray.. - •/ 1 O Snnm.ventcie Qi r Cr1o•nel:20r:On as )✓ OI -€0 irn rIu one niv s•-! �b, limning. ■ �i x•tcea Al m1 ir.w4, I 1 1'4 n -• GENERAL NOTES 1• 04001ro7 r4t74169. I 0 _ate'}i .ui••or.rw a I r:. - eeC11lotTeo •.••••1 3 ISe0rore,..Si we from.re.•-1. _ 8 • t.41lltirar(14 tl.44,443 .o,3e�r.1e..III re ae 14121. IMCD1 'k` Set ro•e.I 0016. I r •I1n 1W 010! I a I a••MO.;T T.trl wt.Of•0 oI Kd Sat0.stow 'for $5 f • mots •naen•it m01•Lpb.l•4,O!on:r0,fl•1 aryls•17•I•fr( •i . • , Irola,in0, r10MIIy, I in•ro row,v.y'co.,.pinlenaC.A..I+..•at'a'D.eO 07 tro •t-� I • _f • �uri�iOi:vlp••.. I . s. 1 alnlw•of"rd•:cie(ar emu•alwn.You."to 00044,a m• SI F 1- 1 I IS.e•own•e Sr • rlyn•Or.,I:•r ov ro.no an I•s oa°a Uwie•r. a •• i •. •3t .'mole e'eno 114•4,10 a son,W3tl.,it Co.,a ail t.al/a I l ` I • • 1 m I ot1Ktin6 Ire•Y.4ecno.(a at Oa•�pall fro n�••,4e4s ••re rrwl7 P id • Won anon,0.1 rem a ark anOt:1:en•'KO,.tM Ir0111c 604,01 I ro .n m rein in army, Ito.I oar lcaar•a r om a'a n0 r•aial ° Woo. n` 1 I e.71 a b4mS1 Wan rkr lot 3r00*•001ci•text fib. I S.•00111rt wv r.n1Cl..Il InW a .l 1 c1 po.: oro0 OW 90410 h • ay Ia..'St to lr•a.Mon in tar Io 00140.lose ate.wow [t1a..•litiro I ■ -^ • - 1 6.Set 1000'Ilrw VaIOP CO at Di.10.0 nly0p's.•.V.a.•Or.•.. Iaseaa44•OIL 1 • I A I.C12 0.S03A021/01.•.Tory a,a wed In tin Or C120•16 •ebo KM.WAD'ion,to •aloe o'L on CM...0km! ) END Cn0••I itl no i '040001 L. ROAD 1IDRk I b R Der;.0 rl q 4 i Ic7o 2 'i i, I 74 t 87 Ej • • 7 22• l� i h y M ROAD ke no'.7k a•i •4 1 a ) xoRc I b h 1 I i i I AHEADa° 1 ■ ■ 1 • I h h -r ..,.•"per`.. c••o+.I;alro /p I ' C•70'•0 Jr.tu• f ! ,Sine iltn�✓0i•a DarrpoSaWwl N ., I 46' U' ISte r•at•7ta.fl • I �- • • z~rol.. 6 7 - • + TRAFFIC CONTROL PLAN ROAD RORK ROAD ROAD CONVENTIONAL ROAD ROAD IOW( ROAD AHEAD IORK SHOULDER WORK 070.2 •120.t0 <6.•rolo OIL AHEAD 4120•ID TCP (1-1a) TCP (1-1b) io.•i . TCP (I-Ic) •6. 46 TCP CI -I )-18 sr7..t L 7, �notes 1 6 71 no•.l.••,.p, k" 1e. i...WORK SPACE NEAR SHOULDER WORK SPACE ON SHOULDER WORK VEHICLES ON SHOULDER �'�' pR~"•` w °n IM 111.nib Conventional ROODS Conventional Roads CdSVMtionoi ROOas aM tlr •n• ••11,•• .••..... a _ 1 11e 2•11 ATy OF @V- , BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: Overpayments • a. Zina White -$10.08 Payment in Error • b. Denise & Herman Shirley-$180.16 -O: Commissioners Court )ATE: 08/12/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 Overpayments or Erroneous Payments (Tax Code Section 31.11) If a taxpayer applies for a refund, the collector must determine whether the payment was erroneous or excessive. If the collector determines the payment was erroneous or excessive and the auditor agrees, the collector refunds the payment from available curren• tax collections or from funds appropriated for making refunds. Governing Body Approval (Tax Code Section 31.11(a)(1) and (a)(2)) DOTES/EXCEPTIONS: Certain refunds require approval from the taxing unit's governing body. If a collector collects taxes for a single taxing unit, refunds exceeding $500 must receive approval from the taxing unit's governing body. If a collector collects taxes for more than one taxing unit, refunds exceeding $2,500 must receive approval from the taxing unit's governing body. As general practice the County Auditor has chosen to present all tax refunds to the Commissioner's Court , even those that do not require approval from the Court. ATTACHMENTS: File Name Description Type CC Refunds 08122025 (002).pdf Tax Refund Applications Backup Material Melissa Leonard, PCAC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 08/12/2025 REQUESTOR ZINA WHITE ADDRESS 3416 W 28T" ST BRYAN TX 77803 OWNER NAME SHERORD WHITE PROP ID # 80666 REFUND AMOUNT $ 10.08 REQUESTOR DENISE &HERMAN SHIRLEY ADDRESS 820 PETRIG ST TRACY CA 95376 OWNER NAME MARY SMITH ESTATE PROP ID# 20856 REFUND AMOUNT $ 180.16 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROPID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT _ REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD, Fl, F2, F3, F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten, Navasota ISO OWNER'S NAME AND ADDRESS WHITE SHERORD R 3416 W 28TH ST BRYAN TX 77803-1101 PROPERTY DESCRIPTION • Legal: E W BULLOCK, LOT 3 (PT OF), ACRES.15 Address: 3416 W 28TH ST , Account# 80666 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2024 07/21/2025 $318.00 $10.08 - -T axpayer's-reason for refund: OP-Overpayment" -- •- — — -- __ _ _ REFUND TO: WHITE ZINA 3416 W 28TH ST BRYAN TX 77803-1101 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." a,4t l+ , t,L tQ , -bJ aQ d�--1 Signat8rd `Date Liao-! t#S3 7 IO.1awiix1 LIB . . Co Phone ti Email Address If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony •under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION - • - - The fax refu pproved [- I Disapproved" 9e/ /'172j.5 Authori icer Signature fl_L-t-iR!g L'otias7'- -U-L-t_Q Dat Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date I MA ri.Cl•C.Ir I Mit///LUGO UZ:241-11/1 "DUPLICATE MELISSA LEONARD, PCAC PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 'Receipt Nu in-bor.:: 4151 COUNTY PARK CT BRYAN, TX 77802 3470306 bate Posted • 0//21/2025 Payment Type- . Payment Code . Over/Refund-fund Total Paid • $*.00 PAID BY: WHITE ZINA 3416 W 28TH ST BRYAN, TX 77803 Property ID Ge .• — - .• TritgilAafei. ; — :7 • T • 80666 169000-0000-0031 .0.1500 WHITE SHERORD R . • kg-kffes-iiiiTtion BRYAN,TX 77803-1101 E W BULLOCK,LOT 3(PT oF);.ACRES.15 SitUs .• • DBA Name . • • •• ••• . 3416 W 28TH ST , • -Entity • Year §trn OriginalDiscnts P&i Mt Faei‘: Overage-AnicittniFiil Z REFUND ENTITY •2024• 0.00000 6 150972 fo.F16-* 0.00 • 6.00 o.ão o.00 ib:od EMG SVCS DIST#4 2024 0.06962 61,003 143686 N 32.29 0.00 5.81 5.72 0.00 43.82 BRAZOS COUNTY 2024 0.41970 61,003 143686 N 194.62 0.00 35.03 34.45 0.00 264.10 318.00 Balance Due As Of 07/21/2025: -10.08 • Tender betas 7: 77 .• • Amtinini Credit Card CC)0C-2607 Conv.Charge 0.00 318.00 318.00 • Operator Batch _. * :. • •• , , - . • .• , fcitalkid . . . . . _ Imoore 57678(PMfliiterriet CC 07222025) _ . 318.00 . . . _ . Page:1 Receipt issued In Accordance with Section 31.075 of the Texas Property Tax Code • APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD, F1, F2, F3, F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten, Navasota ISD (OWNER'S NAME AND ADDRESS SMITH MARY ESTATE %MARILYN 366 S MARSHALL ST PONTIAC MI 48342 PROPERTY DESCRIPTION Legal: CANDY HILL PH 1, BLOCK 3, LOT 9 Address: DALE ST , —Atro-orf't##-208Sfi— - -- -- - - -— - — TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2024 11/18/2024 $180.16 $180.16 Taxpayer's reason for refund: PAYMENT IN ERROR REFUND TO: SHIRLEY DENISE E&HERMAN L 820 PETRIG ST TRACY, CA 95376 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." b,e e. t L �( Vi 24324 Signature D�ete 5/0=-7.57.62 /lo 2pT=.33 C2 '7 4 son ghool.-e (2 rCc-w‘. Phone# Email Address _ _-__if-you_rnake_a_faise_statement.on this appiication,youu could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The tax refun• fir? •pp,•ved [ ]Disapproved 2//q/c/ — Authori-d . cerSignature J. orLN Q-ui*t Date Authorize. Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature L. Date } � G15 dC1 "`"tx hty\ (roc, t `a -[. i �w�-rn�-' ley Fll t a ' � ,r, y �Q rke /z. UY9,e �a l I Pi" INGr PGlr I not I I1LULD UJ..71r1vi MELISSA LEONARD, PCAC PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Numbed_ 4151 COUNTY PARK CT i--- — BRYAN,TX 77802 • _ _ 3470921 Date Posted 11t1812024- •Payment Type , —. ___ P Payment Cade Over/Refund' Total Patd .. - $180.16- PAID BY: SHIRLEY DENISE E& HERMAN L 820 PETRIG ST • TRACY, CA 95376-9097 • Property ID— _ Geo -___'. :� -_- - _L_egal Acres, �__- _- .__. _ OwaerNameand,Address _ 20856 176000-0003-0090 - - I 0 0000 SMITH MARY ESTATE -- - - —'- _ Legal�Descriptton _ '. I %MARILYN : CANDY HILL PH 1,BLOCK 3, OT L 9 " ` " j 366 S MARSHALL ST Situs - • - , - `.DBA Marne '. _ .. _ -.__ __ I PONTIAC,M1 48342• • Entity Year Rate • Taxable Value Stull# Vold :- Origlnai Taz�Discnts PS1' Att Fees- "bye—raja.Amount Pd• Z REFUND ENTITY 2024 0.00000 0 150789 N 180.16 0.00 0.00 0.00 0.00 180.16 180.16 Balance Due As Of 1111812024: 15.06 • . Te rider_.. _ .5- aifs �escrlptlon ArrlounY Check 7385 repose •160.16 180.16 • • • • Operator'- Batch - _ _.._ _�_...--- -,-• _. ___ _'��._�_. _.. __ _. .- --- .. - +. TotaLPaid: lemersari 57752(Payment[n error 20896_07302025 LEj - _ 180.16, Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code TonAsder,utlmi,oc e-. *4V�� ry BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: • FY 24/25 Budget Amendments 42.01 -42.06 -O: Commissioners Court )ATE: 08/14/2025 :ISCAL IMPACT: False 1UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type 42 Coversheet.pdf FY 25 Coversheet 42.01 -42.06 Cover Memo 42.01 - 42.06.pdf FY 25 Budget Amendments 42.01 -42.06 Budget Amendment BRAZOS COUNTY,TEXAS BUDGET AMENDMENT(S) FOR THE 2024-2025 BUDGET YEAR NO. 24/25 42.01 —42.06 On this the 19th day of August 2025 at a regular meeting of the Commissioners'Court,the following members were present: A. Kyle Kacal,Acting County Judge B.Bentley Nettles,Commissioner,Precinct 1 C. Chuck Konderla, Commissioner,Precinct 2 D.Fred Brown, Commissioner,Precinct 3 E.Wanda Watson,Commissioner, Precinct 4 F. Karen McQueen,County Clerk The following proceedings were held: THAT WHEREAS, on the 19th day of August 2025 the Court heard and approved a budget amendment(s) for the 2024-2025 budget year for Brazos County, Texas;and WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2024, the following amendment(s)to the original budget are hereby authorized,as described on the attached page(s). ADOPTED AND APPROVED this the 19th day of August 2025. THE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS. 1;7 By: .cal,Acting County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24/25-42.01 8/19/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE SB 22 2023 Rural Law Enforcement Salary Sheriffs Office-Rural Law Assistance Program Enforcement Grant Program Capital Outlay Expenditure 20,000.00 SB 22 2023 Rural Law Enforcement Salary Sheriffs Office-Rural Law Assistance Program Enforcement Grant Program Supplies and Other Charges Expenditure 20,000.00 SB 22 2023 Rural Law Enforcement Salary Assistance Program Given our current priorities and the importance of maintaining a high level of operational readiness,we are looking to move funds from equipment-other to Firearms Readiness as the need is greater in this area at this time.Based on current demands,reallocating the funds will help us better cover the expenses and keep operations running smoothly. SAM i BitqfXsi Date: 8/6/2025 Acatzik.i S ou ty Judge Approval Date 1 ForAracle F,ntry,l}alyic • ` • :: FUND DIV ACCT Change in Budget ACCOUNT NAME 32000 281002 80286000 (20,000.00) 32000 281002 60320000 20,000.00 :.;•p,C pg•• BRAZOS COUNTY S/ Rio •, REQUES j3BUDGETAMENDMENT •4r0/- - `.-\\11;± "...---- 1. 'AO() Budget Amendment Number Budget Amendment Number Agenda Dale •42.01 8119/2025 Fiscal Year Requesting Department October 1-September 30 2025 v SHERIFF-ADMINISTRATION v Requestors Name - Erika Garcia - - DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): 32000 SB 22 2023 Rural Law Er v NOT LISTED v 281002 80286000 Equipment-Other v From:Fund Number From:Division Name From.Unlisted Division Name From:Account Number From:Amount 20,000.00 AMOUNT OF DECREASE Total $ 20,000.00 TOTAL AMOUNT OF DECREASE INCREASE EXPENDITURE(S). INCREASE EXPENDITURE(S): INCREASE EXPENDITURE{S): INCREASE EXPENDITURE{S): 32000 SB 22 2023 Rural Law Er v NOT LISTED v 281002 60320000 Firearms Readiness v To:Fund Number To:Division Name To.Unlisted Division Name To:Account Number To:Amount $ 20,000.00 AMOUNT OF INCREASE Total $ 20,000.00 TOTAL AMOUNT OF INCREASE TO EXPLANATION AND SIGNATURE Explanation Explanation to reclasify budget to proper accounts Given our current priorities and the importance of maintaining a high level of operational readiness,we are looking to move funds from Equipment-Other to Firearms Readiness as the need is greater in this area at this time.Based on current demands,reallocating the funds wit help us better cover the expenses and keep operations running smoothly. File and Documentation File Upload Upload Signature Initiator Cfte..:62 -42 Department(?) SHERIFF-ADMIMSTRATtON v, Signature Elected Official/Dept Head Comments Elected Official/Dept Head Comments Signature Budget Officer Signature Budget Officer Comments CC Approval Oracle Posted Completion Date Sign Date will be captured on form submission Comments Commissioners Court Decision Comments BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24125-42.02 8/19/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE 361st District Court- General Fund Administration Supplies and Other Charges Expenditure 1,680.00 361st District Court- General Fund Administration Repairs and Maintenance Expenditure 1,680.00 • General Fund Reallocation of funds to the proper account for new equipment installed in the 361st Courtroom from PO 250003694:labor,tune audio,add mute memory to sidebar, add code for display on cart. • /f _ SAM ,� as • (Date: 8/6/2025 h G'a'21U(o •u' udge Approval .Date Ni70 acle EntryAnly b. . _ ,'i n>. - .. FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 22200100 61490000 (1,680.00) 01000 22200100 65320000 1,680.00 J Ar g pF •. BRAZOS COUNTY IW � • Q T1r�a1 BUDGET AMENDMENT OF Budget Amendment Number Budget Amendment Number Agenda Date 42.02 8/19/2025 Fiscal Yew Requesting Department October 1-September 30 2025 v 361ST DISTRICT COURT v' Requestors Name Helen M.Carroll DECREASE EXPENDITURE(S). DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): 1000 General Fund v NOT LISTED v 22200100 61490000 Petit Jury Expense v From:Fund Number From:Division Name From:Unlisted Division Name From:Account Number From:Amount 1,680.00 AMOUNT OF DECREASE Total $ 1,680.00 TOTAL AMOUNT OF DECREASE INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): 1000 General Fund v NOT LISTED v 22200100 65320000 Equipment Maintenan_v, To:Fund Number To:Division Name To.Unlisted Division Name To:Account Number To:Amount S ,1,680.00 AMOUNT OF INCREASE - Total $.1.680.00 TOTAL AMOUNT OF INCREASE TO EXPLANATION AND SIGNATURE Explanation Exploration to redasify budget to proper accounts' Labor for new Avinext Equipment installed in the 361st Courtroom from PO 250003694:labor tune audio, add mute memory to sidebar,add code for display on cart File and Documentation File Upload Upload Josh Minneman-Invoice#135 for Quote 100025.pdf 41.15K6 Signature tnitiator 4e aG Department I?) 361 ST DISTRICT COURT Signature Elected OfficiallDept Head ate/a Wean-tit Comments Elected Official/Dept Head Comments Signature Budget Officer Signature Budget Officer Comments CC Approval Orade Posted Completion Date Sign Date will be captured on form submission Comments Commissioners Court Decision Comments INVOICE Josh Minneman INVOICE t/135 DATE: JULY 31, 2025 2706 Thomberry Dr Bryan,TX 77808 (979) 229-4915 jminneman®Qmail_com To Jesse Brown Brazos County IT SALESPERSON JOB PAYMENT TERMS DUE DATE Quote 100025-361st-Tune Josh Minneman audio, add mute memory to Due on receipt 7/31/2025 sidebar, add code for display on cart • QTY DESCRIPTION UNIT PRICE UNE TOTAL 6 Crestron Certified Programmer Labor- DSP 140 840 6 Crestron Certified Programmer Labor-Programming 140 (( 840 SUBTOTAL 1680 SALES TAX ci,t3\14® TOTAL 1680 icl\%i000THANK YOU FOR YOUR BUSINESS! BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24/25-42.03 8/19/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Brazos County Grant Fund TJJD-SA Basic Court Benefits Expenditure 120.00 Brazos County Grant Fund TJMD-SA Basic Court Salary and wages Expenditure 120.00 Brazos County Grant Fund Reallocation of funds to the proper account to cover salaries for the remainder of FY 2025. • SAM 4z. (ci, [os Date: 8/6(202J c-ri onty Judge Approval Date '.::'> Mi \•. J t_.�1�. ,,.G. hn4i P\.�. __ ^.;�. �iJ '1:•.: g .dN, [C�. +:?T. �h,R Foi•Orac[eEatry Only .,• � - e "` *�o _. ., _y `' ' Ei_ e: R. ,}' .Y'tiik z ,,�..o �_ �,_ *yew FUND DIV ACCT Change in Budget ACCOUNT NAME +� 30000 312111 53100000 (120.00) 30000 312111 51300000 120.00 •'ATs'pF BRAZOS COUNTY S�• ii.' REQUEST IX2C3 BUDGET AMENDMENT • :c � *, l �0to do DTI,F it-. • Budget Amendment Number Budget Amendment Number Agenda Date 42.03 8/19/2025 Fiscal Year Requesting Department October 1 -September 30 2025 v JUVENILE SERVICES Y, Requesters Name Stacey Kasberg From:Amount DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S). $ 30000 Brazos County Grant Fun v 312111 TJJD-SA Basic Court se 53100000 Social Security v 120.00 From:Fund Number From:Division Name From:Account Number AMOUNT OF DECREASE Total $ 120.00 . TOTALAMOUNT OF DECREASE To'Amount INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): $ 30000 Brazos County Grant Fun se ,312111 TJJD-SA Basic Court v 51300000 Salary-Staff se, 120.00 To.Fund Number To:Division Name To:Account Number AMOUNT OF INCREASE Total $ 120.00 TOTAL AMOUNT OF INCREASE TO EXPLANATION AND SIGNATURE Explanation Explanation to redasity budget to proper accounts: Budgeting salaries and benefits for FY25 , File and Documentation File Upload Upload Signature Initiator CL-5''ra ✓ Department(?'r JUVENILE SERVICES Signature Elected Official/Dept Head Comments Elected Official/Dept Head Comments Signature Budget Officer Signature Budget Officer Ccmrents CC Approval Oracle Posted Completion Date Sign Date will be captured on form submission Comments Commissioners Court Decision Comments BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No.24/25-42.04 8/19/2025 FUND NAME ' DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE TJJD-SA Commitment Brazos County Grant Fund Diversion-Community Based Benefits Expenditure 2,200.00 TJJD-SA Commitment Brazos County Grant Fund Diversion-Community Based Salary and Wages Expenditure 2,200.00 Brazos County Grant Fund Reallocation of funds to the proper account to cover salaries for the remainder of FY 2025. e-. SAM] ! �� S l t g � 7 Date: 8/6/20251 A c,—rt my Judge Approval Date For675 I En ry Onl-31.,_ FUND DIV ACCT Change in Budget ACCOUNT NAME 30000 312143 53300000 (2,200.00) 30000 312143 51610000 2,200.00 ATE 0p BRAZOS COUNTY REQUEST FOR BUDGET AMENDMENT j •••. o\ t• `w(- o Budget Amendment Number Budget Amendment Number Agenda Date 42.04 , 8/19/2025 Fiscal Year Requesting Department October 1-September 30 2025 v JUVENILE SERVICES v' Requesters Name Stacey Kasberg From:Amount DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): $ 30000 Brazos County Grant Fun v 312143 TJJD-SA Commitment 53300000 Employee Health Insu ' .2,200.00 From:Fund Number From:Division Name From:Account Number AMOUNT OF DECREASE Total $ 2,200.00 TOTALAMOUNT OF DECREASE • To:Amount INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S) INCREASE EXPENDITURE(S): $ 30000 Brazos County Grant Fun v 312143 TJJD-SA Commitment v 51610000 Hourly-Staff 2,200.00 To:Ftaid Number To:Division Name To:Account Number AMOUNT OF INCREASE Total $ 2,200.00 TOTALAMOUNT OF INCREASE TO EXPLANATION AND SIGNATURE Explanation Explanation to reclasify budget to proper accounts: Budgeting salaries and benefits for FY25 File and Documentation File Upload Upload Signature initiator Q�C.-lQ4 c'tg. Department(9) JUVENILE SERVICES Signature Elected CY.cal!Dept Head edifda Comments Elected 0tticiavDept Head Comments Signature Budget Otf cur Signature OffOiafitt Budget OPcer Comments CC Approval Oracle Posted Completion Date Sign Date will be captured on form submission Comments Commissioners Court Decision Comments BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24/25 -42.05 8/19/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Sheriff Office- General Fund Administration Benefits Expenditure 40,00(1.00 Sheriff Office- General Fund Administration Salary and Wages Expenditure 40,000.00 General Fund Sheriff's Office division is projected to be over budget by approximately$40,000,overtime is due to ongoing criminal cases,jail overtime and special projects that require additional hours.To help offset this estimated overage,it is recommended transferring funds from the health insurance account to the overtime account.This adjustment will help balance the budget and ensure coverage for the remainder of the fiscal year. 11 SAMI ,0 — S I � 1015 Date: -__ .__ 8/6/2025� G- (v ty Judge Approval_ _ Date__ _} For Oracle Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 28000100 53300000 (40,000.00) 0I000 28000100 51620000 40,000.00 .......... f BRAZOS COUNTY Tie '• REQUEST( ];JBUDGETAMENDMENT OF Budget Amendment Number Budget Amendment Number Agenda Date 42.05 , 8/1912025 Fiscal Year Requesting Department October 1-September 30 2025 v SHERIFF-ADMINISTRATION V' Requesters Name Erika Garcia From.Amount DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): $ 1000 General Fund v 28000100 Sheriff Office-Admini 53300000 Employee Health lnsuv. 40,000.00 From Fund Number From:Division Name From:Account Number AMOUNT OF DECREASE Total $ 40,000.00 TOTAL AMOUNT OF DECREASE To:Amount INCREASE EXPENDITURE{S): INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): $ 1000 General Fund ' 28000100 Sheriff Office-Admini v 51620000 Hourly-Overtime v 40,000.00 To:Fund Number To:Division Name To:Account Number AMOUNT OF INCREASE Total $ 40,000.00 TOTAL AMOUNT OF INCREASE TO EXPLANATION AND SIGNATURE Explanation Explanation to reclasify budget to proper accounts: -Sheriff's Office division is projected to be over budget by approximately$40,000,overtime is due to ongoing criminal cases,jail overtime and special projects that require additional hours.To help offset this estimated overage,it is recommended transferring funds from the health insurance account to the overtime account.This adjustment will help balance the budget and ensure coverage for the remainder of the fiscal year. File and Documentation File Upload Upload Signature initiator .4P/te-feet Department(?) SHERIFF-ADMINISTRATION Signature Elected Official/Dept Head Comments Elected Official/Dept Head Comments Signature Budget Officer Signature Budget Officer Comments CC Approval Oracle Posted Completion Date Sign Date will be captured on form submission Comments Commissioners Court Decision Comments BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24/25-42.06 8/19/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Sheriff Office-Jail General Fund Administration Supplies and Other Charges Expenditure 1,000.00 Sheriff Office-Jail General Fund Administration Contractual Services Expenditure 1.000.00 General Fund Reallocation of funds to the proper account to cover the cost for solid waste hauling for the remainder of FY 2025 SAM I Date: 8/6/2025 L-rI 4 unty Judge Approval_ _—_ Dato For Oracle Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 28002000 605(70000 (1,000.00) 01000 28002000 71701000 1,000.00 • ATE pF BRAZOS COUNTY S/ �+'• -E0 • ( BUDGETAMENDMENT tO\ • *..S/�'/O rY Ati Budget Amendment Number Budget Amendment Number Agenda Date 42.06 8/19/2025 Fiscal Year Requesting Department October 1-September 30 2025 v BUDGET OFFICE Requestors Name Nina Payne From:Amount DECREASE EXPENDITURE(S). DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): $ 1000 General Fund v 28002000 Sheriff Office-Jail Ad v 60500000 Equipment&I.T.Enh:v 1,000.00 From-Fund Number From:Division Name From:Account Number AMOUNT OF DECREASE Total $ 1,000.00 TOTAL AMOUNT OF DECREASE To:Amount INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): $ 1000 General Fund v 28002000 Sheriff Office-Jail Ad v 71701000 Solid Waste-Hauling v 1.000.00 To-Fund Number To:Division Name To-Account Number AMOUNT OF INCREASE Total $ 1,000.00 TOTAL AMOUNT OF INCREASE TO EXPLANATION AND SIGNATURE Explanation Explanation to reclasity budget to proper accounts: Reallocation of funds to the proper account to cover the cost for solid waste hauling for the remainder of FY 2025. File and Documentation File Upload Upload Budget Amendent-TCW.pdf 196.68KB Signature Initiator f </uL��f/<e Department(?) BUDGET OFFICE v Signature Elected 0fficiaUDept Head QtL/« Comments Elected Official/Dept Head Comments Signature Budget Officer Signature Budget Officer Comments CC Approval Oracle Posted Completion Date Sign Date will be captured on form submission Comments Commissioners Court Decision Comments �Rt FA. �:/r os.,` BRAZOS COUNTY OFFICE OF THE SHERIFF WAYNE DICKY, SHERIFF '. PAUL MARTINEZ, CHIEF DEPUTY OF ENFORCEMENT 1700 WEST STATE HIGHWAY 21 °rF ion' KEVIN STUART, CHIEF DEPUTY OF CORRECTIONS BRYAN, TEXAS 77803-1300 To: County Judge Kyle Kacal Commissioner Bentley Nettles Commissioner Chuck Konderla Commissioner Fred Brown Commissioner Wanda Watson From: Chief Deputy of Corrections Kevin Stuart Date: August 11,2025 Subject: Budget Amendment for Jail Division. The Brazos County Sheriffs Office-Jail Division is requesting funds to be reallocated to adjust cover Twin Oaks Landfill Invoice for the 2025 Fiscal Year. This request to transfer$1,000.00 from 01000-28002000-60500000 to 01000-28002000-71701000. The purpose of this request is to cover the Twin Oaks Landfill invoice for Fiscal Year 2025. Please contact me if you have any questions or concerns. 10 OFFICE(979)361-4900 4 ADMINISTRATION(979)361-4992 4 FAX(979)361-4999 •;‘�i� �pT� 4,1: # ik yTY nF BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Human Resources NUMBER: )ATE OF COURT MEETING: 8/19/2025 TEM: • Approval for Personnel Change of Status -O: Commissioners Court )ATE: 08/14/2025 'ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 Human Resources is requesting the approval of the following Personnel Action Forms JOTES/EXCEPTIONS: (PAFs). A list of departments is included on the attached coversheet. All positions have been reviewed and verified that they fall within budget guidelines. Consequence of non- approval would be to the employee pay and/or position. ATTACHMENTS: File Name Description Type Employment Separation - Public - 8.19.25.pdf Cover Sheet Cover Memo • Personnel Change of Status (Aug 14,2025) Commissioners' Court Date: 08-19-2025 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Employment Department Name Employee Name Emergency Management-Administration Strange, Richard Non-Departmental Hearen,'Courtney Tax Assessor-Collector-Administration Kizzee,Brionna Tax Assessor-Collector-Administration Shaffer,Tiffany Separations Department Name Employee Name . Juvenile Services-Residential Mental Hill,Daphne Sheriff Office-Jail Administration Hardeman, Danielle Personnel Action Forms Department Name Employee Name Juvenile Services-Academy-Community Based Bazy, Leroy Juvenile Services-Academy-Community Based Galls,Gregory Juvenile Services-Academy-Community Based McKey,Todd Juvenile Services-Academy-Community Based Storm,Jenna Juvenile Services-Academy-Community Based Walker, Beatrice Juvenile Services-Community Mental Cole,Shaquilla Juvenile Services-Community Mental Correa,Itzel Juvenile Services-Community Mental Storemski,Jonathan Juvenile Services-Community Mental Stroup,Evan Juvenile.Services-Community Mental Westbrook,Dmitri Juvenile Services-Court 'Crist,Stephanie Juvenile Services-Court Olvera,.Phillip Juvenile Services-Court Taylor,Jannifer Juvenile Services-Detention Banas,Kaid Juvenile Services-Detention Barryer, Selwyn Juvenile Services-Detention Bell,Tiffany Juvenile Services-Detention Brown,Keasia Juvenile Services-Detention Coffey,Christopher Juvenile Services-Detention Curtis,Claude Jr. Juvenile Services-Detention Daily,Apollos Juvenile Services-Detention Desir, Raymond Jr. Juvenile Services-Detention Douglas,Marcus Juvenile Services-Detention Fletcher,Tiana Juvenile Services-Detention Foster,Chahnyce Juvenile Services-Detention Foster,Lawyer Juvenile Services-Detention Gamer,Armani Juvenile Services-Detention Gibson,Latoria Juvenile Services-Detention Ibarra,Sinai Juvenile Services-Detention Jackson-Cryer, Danielle Juvenile Services-Detention Kelley,Candis Juvenile Services-Detention Lewis, Renee Juvenile Services-Detention Mable-Bazy,Kami Juvenile Services-Detention Massie, My'Keisha Juvenile Services-Detention McClendon, Bob Juvenile Services-Detention Mosley,Lakeydra Juvenile Services-Detention Ragston, Denisha Juvenile Services-Detention Rice,Tahj Juvenile Services-Detention Ramirez, Robert Juvenile Services-Detention Rogers-Moore,Dymon Juvenile Services-Detention Sanchez,Jacqueline Juvenile Services-Detention Smith,Timmy Juvenile Services-Detention Taylor, Rydarius Juvenile Services-Detention Thomas,Charisma Juvenile Services-Detention Thomas,Markel{ Juvenile Services-Detention Thomas,Shantrice Juvenile Services-Detention Vasquez,Gabriela Juvenile Services-Detention Vela,John Juvenile Services-JJAEP-Community Based Bass, Bryston Juvenile Services-Probation Bisor,Timolin Juvenile Services-Probation Blanco, Elizabeth Juvenile Services-Probation Criddle,Steven Juvenile Services-Probation McDaniel,Demetris Juvenile Services-Probation Reyes,Christina Juvenile Services-Residential Mental Krejci, Melba Juvenile Services-Residential Mental Spillar, Derek Juvenile Services-Residential Mental Vento,Teresa Juvenile Services-TJJD-Commitment Diversion Barnes,Trenise Juvenile Services-TJJD-Commitment Diversion Gutierrez, Larry Juvenile Services-TJJD-Commitment Diversion Jackson,Carol Juvenile Services-TJJD-Community Mental Glass,Garret Juvenile Services-TJJD-Mental Health RSPG Hardin,Christina Juvenile Services-TJJD-Pre&Post Adjudication Johnson,Reginald Juvenile Services-TJJD-Pre&Post Adjudication Medina,Jose • Juvenile Services-TJJD-Pre&Post Adjudication Pennington,Shawn Juvenile Services-TJJD-Pre&Post Adjudication Walker,Jeremy Juvenile Services-TJJD-SA Basic Court Ricketson,Linda Juvenile Services-TJJD-SA Basic Court Whetstone,Artis Juvenile Services-TJJD-SA Basic Court White, Melissa Juvenile Services-TJJD-SA Basic Probation Figueroa,Jose Juvenile Services-TJJD-SA Basic Probation Foley,Trenica Juvenile Services-TJJD-SA Basic Probation Heard, Shenita Juvenile Services-TJJD-SA Basic Probation McCloud,Travis Juvenile Services-TJJD-SA Basic Probation Norrid,Jeanie Juvenile Services-TJJD-SA Basic Probation Ortega, Daisy Juvenile Services-TJJD-SA Community Based Turner,Arieus Purchasing-Administration Espinoza,Robert Sheriff Office-Jail Administration Bennatt,James Sheriff Office-Jail Administration - Dozier,Kelly Sheriff Office-Jail Administration Leeth,Clayton Sheriff Office-Jail Administration Medeiros, Logan Sheriff Office-Jail Administration •Riddle,Ashlyn Sheriff Office-Jail Administration • Romine,Tatum • Sheriff Office-Jail Administration Taylor,LaToya Sheriff Office-Jail Administration Ziegelmann,Michelle Approved in Commissioners' Court: County Judge's or Commissioner's Signature: EA C,65..c_. R TY 6 Gouv- -( �ut�� § COUNTY OF BRAZOS § STATE OF TEXAS COMMISSIONERS COURTS: DELIBERATION REGARDING CONTRACTS BEING NEGOTIATED; CLOSED MEETING. The Commissioners Court ("Court") has proposed to deliberate the negotiation of contracts in closed session. The Court wishes to deliberate the business and financial issues of the following proposed contracts: a. Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated. Texas Government Code §551.0725 provides that the Court may deliberate the business and financial issues of these contracts in closed session if, before conducting the closed meeting: (1) The Court votes unanimously that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person; and (2)The attorney advising the Commissioners Court issues a written determination that deliberation in an open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with a third person. (3) Notwithstanding Section 551.103(a), Government Code, the Commissioners Court must make a tape recording of the proceedings of a closed meeting to deliberate the information. It is p}y4etermination that deliberation in an open meeting would have a detrimental effect on the positi??rf\he ourt in negotiations with a third person. it '112111) j\l\g/Ctl Bruce L. Erratt Brazos County General Counsel Date: 8-19-2025