HomeMy WebLinkAbout2025/08/05 Regular Session 10:00AM Z25 E0
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BRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON AUGUST 5, 2025 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY
ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106,
BRYAN, TX 77803
THE PUBLIC MAY WATCH THE MEETING LIVE ON THE BRAZOS
COUNTY COMMISSIONERS COURT YOUTUBE CHANNEL AT:
HTT PS:/ .YOUT U BE.COMI@BRAZOSCOU NTY3227.
1. Invocation and Pledge of Allegiance
• U.S. and Texas Flag - Commissioner Watson
2. Call for Citizen input and/or concerns
Consider and take action on agenda items: 3 -29
3. Approval of Resolution 25-007 naming the JJAEP training room at Juvenile Services
the Joel M. Hein Juvenile Justice Training Room in honor of his contributions to our
juvenile justice system.
4. Approval of the following appointments to the Brazos County Public Defender's Office
Oversight Board with a term of August 16, 2025 -August 15, 2026.
• a. Michele Esparza
• b. Fran Duane
• c. Jamie Martin
5. Approval requested from Human Resources for acceptance of donated funds in the
amount of $8,863.09, from the Texas Association of Counties to be used for Employee
Safety Equipment. Funds must be used through the TACRMP website.
6. Approval of the Order of Special Election for the November 4, 2025 Constitutional
Amendment Election.
7. Permission to advertise an auction of surplus property.
8. Approval of Interlocal Cooperation Contract between Brazos County and The Texas
Department of Public Safety(DPS)for the expedited analysis of drugs.
9. Approval requested from Information Technology to pay out accumulated compensatory
time to a part-time employee.
10. Approval to write off outstanding accounts receivable in the amount of$238,707 owed
by CapRock Hospital to the Local Provider Participation Fund for FY25.
11. Approval of service fees for the offices of the Sheriff and Constables to be effective
January 1, 2026.
12. Approval of Agreement#25-085 Post-Adjudication Secure Residential Treatment of
Juveniles with Harris County.
13. Approval of Agreement#25-147 Tax Statements with VariVerge, LLC in the amount of
$73,319.35.
14. Approval of Contract#25-148 Cellphone Texting Archive Services with SMARSH Inc.
15. Permission to Advertise RFP#25-151 Legal Representation of Juveniles.
16. Approval of the following evaluation committee for RFP#25-151 Legal Representation
of Juveniles.
• a. Commissioner Bentley Nettles - Precinct 1
• b. Commissioner Chuck Konderla- Precinct 2
• c. Commissioner Fred Brown - Precinct 3
• d. Commissioner Wanda J. Watson- Precinct 4
• e. Judge Kyle Hawthorne -85th District Court
• f. Judge John Brick- 272nd District Court
• g. Judge David Hilburn - 361st District Court
• h. Judge Jerrell Wise -472nd District Court
• i. Judge Amanda Matzke - County Court at Law 1
• j. Judge Roy Brantley- County Court at Law 2
• k. Judge Dana Zachary- Misdemeanor Associate Court
• I. Judge Misty Sawn - Felony Associate Court/Juvenile Court Referee
• m. Judge Kyle Kacal- County Judge
17. Approval of Contract#25-152 Secure Long-Term and Short-Term Residential Services
with Hays County.
18. Permission to Advertise RFP#CIP 25-527 Road & Bridge Office Building
Renovations.
19. Approval of the following evaluation committee for RFP#CI P 25-527 Road & Bridge
Office Building Renovations.
• a. Trevor Lansdown- Director- Project Management
• b. William "Bill" Hadley- Capital Project Manager- Road & Bridge
• c. Prarthana Banerji - County Engineer- Road & Bridge
• d. Legal - Non-Voting
• e. Purchasing - Non-Voting
20. Approval of Contract#CIP 25-607 Records Archival Project- Probate Records with
Kofile Technologies Inc.
21. Approval of Contract#26-008 for Copier Maintenance with Texas Document Solutions.
22. Approval of the Final Plat of Hunters Crossing Estates Phase 2, Lots 1 -40; 52.03
Acres; G. H. Coleman Survey, A-10, Francis Henderson Survey,A-20; City of Bryan
ETJ, Brazos County, Texas. Site is located in Precinct 2. Request was previously
tabled during Commissioners Court Meeting held 7/29/2025.
23. Approval of the Treasurer's Report for May 2025.
24. Tax Refund Applications for the following:
Overpayments
• a. Douglas Morse -$20.00
• b. Penelope Davis Munroe -$6.00
• c. Ahyaan Enterprises -$3,266.00
Payment in Error
• d. Denise & Herman Shirley- $180.14
25. Budget Amendments.
• FY 24/25 Budget Amendments 40.01 -40.02
26. Personnel Change of Status.
• Approval of Personnel Change of Status
27. Payment of Claims.
Approval of Payment of Claims
• a. 8211033 - 8211195
• b. 9205158 -9205236
28. Convene into Executive Session pursuant to the following:
• a. Texas Government Code §551.071 to consult with attorney about pending or
contemplated litigation and/or a settlement offer.
• b. Texas Government Code §551.0725 to deliberate business and financial issues
related to a contract being negotiated.
• c. Texas Government Code §551.0785 for deliberations involving medical or
psychiatric records of a county employee.
29. Consider and possible action on Executive Session.
30. Acknowledgement of the FY 2024-2025 Budget to Actuals by Fund as of July 30, 2025.
Acknowledgement of the FY 2024-2025 Contingency Budget to Actuals by Fund as of
July 30, 2025.
31. Juvenile director's report on detention population.
32. Sheriff's report on inmate population.
33. Announcement of interest items and possible future agenda topics.
34. Adjourn.
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four
minutes per person. Public participation sign-up sheets must be submitted at least five(5)minutes prior to the start of the
posted meeting time. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a
Constitutional Court,with both judicial and legislative powers,created under Article V,Section 1 and Section 18 of the Texas
Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt
of Court Citation under Section 81.023 of the Texas Local Government Code.Accordingly, members of the public in attendance
at any Regular,Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in
speaking to,and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the
presence of the Court.Those members of the public who are inappropriately attired and/or who do not conduct themselves in an
orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued
disruption of the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity
of the Court,as a body,or any member or members of the Court,or County employees,individually or collectively.Accordingly,
profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions:
1.cancellation of a speaker's time;
2.removal from the Commissioners Court;
3.a Contempt Citation;and/or
4.such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period,speakers may address matters not listed on the published agenda.The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge
and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies, recite eAsting
policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106, Bryan,TX 77803
is wheelchair accessible. Handicap parking spaces are available.Any request for sign interpretive services must be made two
working days before the meeting.To make arrangements,please call(979)361-4102.
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The foregoing minutes of the Commissioners Court Meeting held August 5, 2025, have been
examined and are approved in open Court this 16th day of September 2025, in Bryan, Brazos
County, Texas.
7 V
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Kyle K'-•1' Bentley Nettle
Actin_ Coui Judge Commissioner, Precinct 1
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Chuck Konderla red Brown
Commissioner, Precinct 2 Commissioner,Precinct 3
Wanda J. Watson
Commissioner, Pr cinct 4
Attest:
4/,./...."„vci----A,C1P---
Karen McQueen ,
County Clerk '"'"-'
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MINUTES
AUGUST 5, 2025
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
August 5, 2025 with the following members of the Court present:
Kyle Kacal, Acting County Judge, Presiding;
Bentley Nettles, Commissioner of Precinct 1;
Chuck Konderla, Commissioner of Precinct 2;
Fred Brown, Commissioner of Precinct 3;
Wanda J. Watson, Commissioner of Precinct 4;
Karen McQueen, County Clerk;
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
• U.S. and Texas Flag - Commissioner Watson
2. Call for Citizen input and/or concerns
Cathie Viens, resident of Precinct 4, addressed the Court concerning Elections, the tax
rate, and the County website.
Christine Shimek, resident of Precinct 2, addressed the Court in favor of evidence
based and fiscally responsible transportation improvements.
Cynde Wiley, resident of Precinct 1, addressed the Court concerning Elections. Ms.
Wiley provided a copy of her statement for the record, it is attached hereto.
Kyle Greenwood, resident of Precinct 2, addressed the Court in favor of the action taken
to cancel the East Loop Project.
Chris Barnes, resident of Precinct 2, addressed the Court concerning cancellation of the
East Loop Project and public engagement.
Marie Wood, resident of Precinct 1, addressed the Court concerning the health of
Judge Peters and Elections.
Consider and take action on agenda items: 3 -29
3. Approval of Resolution 25-007 naming the JJAEP training room at Juvenile Services
the Joel M. Hein Juvenile Justice Training Room in honor of his contributions to our
juvenile justice system.
The Court voted unanimously to adopt Resolution 25-007, naming the JJAEP training
room at Juvenile Services the Joel M. Hein Juvenile Justice Training Room.
Acting County Judge Kacal read aloud the Resolution and thanked Mr. Hein's family of
his years of service and dedication to Brazos County.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Fred Brown. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
4. Approval of the following appointments to the Brazos County Public Defender's Office
Oversight Board with a term of August 16, 2025 -August 15, 2026.
• a. Michele Esparza
• b. Fran Duane
• c. Jamie Martin
The Court approved as submitted the list of appointments to the Brazos County Public
Defender's Office Oversight Board.A copy is attached.
Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by
Commissioner Bentley Nettles. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
5. Approval requested from Human Resources for acceptance of donated funds in the
amount of $8,863.09, from the Texas Association of Counties to be used for Employee
Safety Equipment. Funds must be used through the TACRMP website.
A copy of the donation form is attached.
Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by
Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
6. Approval of the Order of Special Election for the November 4, 2025 Constitutional
Amendment Election.
A copy of the Order is attached.
Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by
Commissioner Fred Brown. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
7. Permission to advertise an auction of surplus property.
Motion: Approve, Moved by Commissioner Bentley Nettles, Seconded by
Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
8. Approval of Interlocal Cooperation Contract between Brazos County and The Texas
Department of Public Safety(DPS)for the expedited analysis of drugs.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
9. Approval requested from Information Technology to pay out accumulated compensatory
time to a part-time employee.
Commissioner Brown and Commissioner Nettles asked for clarification.
Chief Information Officer Eric Caldwell and Human Resources Director Jennifer Salazar
provided clarification.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
10. Approval to write off outstanding accounts receivable in the amount of $238,707 owed
by CapRock Hospital to the Local Provider Participation Fund for FY25.
Commissioner Brown explained that this is a budget neutral item.
Cynde Wiley, resident Precinct 1, addressed the Court concerning the LPPF.
Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by
Commissioner Fred Brown. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
11. Approval of service fees for the offices of the Sheriff and Constables to be effective
January 1, 2026.
Commissioner Nettles and Commissioner Brown noted additional information was
needed before this could be approved.
On a motion to table from Commissioner Nettles, with a second from Commissioner
Konderla, the Court voted unanimously to table this item.
Motion: Table, Moved by Commissioner Bentley Nettles, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles, Watson.
12. Approval of Agreement#25-085 Post-Adjudication Secure Residential Treatment of
Juveniles with Harris County.
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Fred Brown. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
13. Approval of Agreement#25-147 Tax Statements with VariVerge, LLC in the amount of
$73,319.35.
Cynde Wiley, resident of Precinct 1, addressed the Court concerning the approval of
Agreement#25-147.
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by
Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
14. Approval of Contract#25-148 Cellphone Texting Archive Services with SMARSH Inc.
Commissioner Brown shared concerns with the contract renewal process.
Cathie Viens, resident of Precinct 4, addressed the Court concerning the approval of
contract#25-148.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by
Commissioner Bentley Nettles. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
15. Permission to Advertise RFP#25-151 Legal Representation of Juveniles.
Commissioner Watson expressed her desire to see the best legal representation for
Brazos County juveniles.
Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by
Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
16. Approval of the following evaluation committee for RFP#25-151 Legal Representation
of Juveniles.
• a. Commissioner Bentley Nettles - Precinct 1
• b. Commissioner Chuck Konderla - Precinct 2
• c. Commissioner Fred Brown - Precinct 3
• d. Commissioner Wanda J. Watson - Precinct 4
• e. Judge Kyle Hawthorne - 85th District Court
• f. Judge John Brick- 272nd District Court
• g. Judge David Hilburn - 361st District Court
• h. Judge Jerrell Wise -472nd District Court
• i. Judge Amanda Matzke - County Court at Law 1
• j. Judge Roy Brantley- County Court at Law 2
• k. Judge Dana Zachary- Misdemeanor Associate Court
• I. Judge Misty Sawn - Felony Associate Court/Juvenile Court Referee
• m. Judge Kyle Kacal- County Judge
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
17. Approval of Contract#25-152 Secure Long-Term and Short-Term Residential Services
with Hays County.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Bentley Nettles. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
18. Permission to Advertise RFP#CI P 25-527 Road & Bridge Office Building
Renovations.
Commissioner Brown asked for clarification.
Budget Officer Nina Payne provided clarification.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Bentley Nettles. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
19. Approval of the following evaluation committee for RFP#CI P 25-527 Road & Bridge
Office Building Renovations.
• a. Trevor Lansdown - Director- Project Management
• b. William "Bill" Hadley- Capital Project Manager- Road & Bridge
• c. Prarthana Banerji - County Engineer- Road & Bridge
• d. Legal - Non-Voting
• e. Purchasing - Non-Voting
Commissioner Nettles moved to amend the main motions to add "f. Wyatt Hahn with
Tom Green and Company Engineers". Commissioner Konderla seconded the motion
and the Court voted unanimously to approve the amendment.
Motion:Approve, Moved by Commissioner Bentley Nettles, Seconded by
Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
The Court voted unanimously to approve the amended evaluation committee for RFP
#CIP 25-527 Road and Bridge Office Building Renovations, as follows:
• a. Trevor Lansdown - Director- Project Management
• b. William "Bill" Hadley- Capital Project Manager- Road & Bridge
• c. Prarthana Banerji - County Engineer- Road & Bridge
• d. Legal - Non-Voting
• e. Purchasing - Non-Voting
• f. Wyatt Hahn - Tom Green and Company Engineers
Motion: Approve w/ Conditions, Moved by Commissioner Bentley Nettles, Seconded by
Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
20. Approval of Contract#CIP 25-607 Records Archival Project - Probate Records with
Kofile Technologies Inc.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by
Commissioner Bentley Nettles. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
21. Approval of Contract#26-008 for Copier Maintenance with Texas Document Solutions.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Fred Brown. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
22. Approval of the Final Plat of Hunters Crossing Estates Phase 2, Lots 1 -40; 52.03
Acres; G. H. Coleman Survey, A-10, Francis Henderson Survey,A-20; City of Bryan
ETJ, Brazos County, Texas. Site is located in Precinct 2. Request was previously
tabled during Commissioners Court Meeting held 7/29/2025.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
23. Approval of the Treasurer's Report for May 2025.
The Court voted unanimously to receive, approve and order filed as submitted the
Treasurer's report for May 2025. A copy is attached and made a part of these minutes.
Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by
Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
24. Tax Refund Applications for the following:
Overpayments
• a. Douglas Morse - $20.00
• b. Penelope Davis Munroe - $6.00
• c. Ahyaan Enterprises - $3,266.00
Payment in Error
• d. Denise & Herman Shirley -$180.14
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
25. Budget Amendments.
• FY 24/25 Budget Amendments 40.01 -40.02
40.01 - Reallocate funds for Capital Improvement Fund.
40.02 - Reallocate funds for Road and Bridge.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Bentley Nettles. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
26. Personnel Change of Status.
• Approval of Personnel Change of Status
A copy of the Personnel Change of Status is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
27. Payment of Claims.
Approval of Payment of Claims
• a. 8211033 -8211195
• b. 9205158 -9205236
Motion: Approve, Moved by , Seconded by . Passed. 5-0. Ayes: Brown, Kacal,
Konderla, Nettles, Watson.
28. Convene into Executive Session pursuant to the following:
• a. Texas Government Code §551.071 to consult with attorney about pending or
contemplated litigation and/or a settlement offer.
• b. Texas Government Code §551.0725 to deliberate business and financial issues
related to a contract being negotiated.
• c. Texas Government Code §551.0785 for deliberations involving medical or
psychiatric records of a county employee.
At this point, the Acting County Judge announced the Court would consider items 30
through 33 and then return to convene into Executive Session.
Having considered the previously noted agenda items, General Counsel Bruce Erratt
submitted a written determination that deliberation in an open meeting would have a
detrimental effect on the position of the Court in negotiations with a third party. A motion
was offered by Commissioner Konderla to meet in closed Executive Session as per Mr.
Erratt's recommendation. The motion was seconded by Commissioner Brown and
motion passed unanimously. At 10:59 a.m. the Acting County Judge announced the
meeting closed to the public, so the Court could convene into Executive Session
pursuant Texas Government Code to deliberate business and financial issues related to
a contract being negotiated.
Convene into Executive Session pursuant to the following:
• a. Texas Government Code §551.071 to consult with attorney about pending or
contemplated litigation and/or a settlement offer. The following individuals were
asked to stay for this session.
Aubrey Leggett, Executive Assistant
Ed Bull, Chief of Staff/Civil Counsel
Bruce Erratt, General Counsel
Allison Lindblade, Assistant General Counsel
Katie Conner, Auditor
Marci Turner, First Assistant Auditor
John Raggio, Nachawati Law Group (Via Video)
• b. Texas Government Code §551 .0725 to deliberate business and financial issues
related to a contract being negotiated. The following individuals were asked to stay
for this session.
Aubrey Leggett, Executive Assistant
Ed Bull, Chief of Staff/Civil Counsel
Bruce Erratt, General Counsel
Allison Lindblade, Assistant General Counsel
Nina Payne, Budget Officer
Charles Wendt, Purchasing Agent
Prathana Banerji, County Engineer
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Fred Brown. Passed. 5-0. Ayes: Brown, Kacal, Konderla, Nettles,
Watson.
29. Consider and possible action on Executive Session.
At 11:40 a.m. the Acting County Judge announced the meeting open to the public and
announced that no action would be taken on the Closed Executive Session.
30. Acknowledgement of the FY 2024-2025 Budget to Actuals by Fund as of July 30, 2025.
Acknowledgement of the FY 2024-2025 Contingency Budget to Actuals by Fund as of
July 30, 2025.
The Court acknowledged receipt of the 2024-2025 Budget to Actuals by Fund and
Contingency Fund Budget to Actuals as of July 30, 2025.
31. Juvenile director's report on detention population.
Juvenile Director Linda Ricketson reported there are 23 juveniles in the detention center,
18 are male, 5 are female, and 25 have electronic monitors.
32. Sheriff's report on inmate population.
Sheriff Wayne Dicky reported there were 745 inmates in jail, 642 inmates are male, 103
are female, and 33 have electronic monitors.
33. Announcement of interest items and possible future agenda topics.
Commissioner Nettles announced that a Precinct 1 Town Hall Meeting will be held on
August 9, 2025 at 11:00am, at the Millican Community Center.
He also invited the community to come to the MPO meeting on August 6, 2025 at
9:30am, in the Commissioners Courtroom.
Commissioner Konderla expressed his appreciation for the service and dedication of
both Ruth McLeod and Joel Hine.
Commissioner Brown shared that former Commissioner Steve Aldrich is recovering well
from health issues and he thanked everyone for the prayers.
34. Adjourn.
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8.5.25 Cynde Wiley
Good Morning
You may be aware of whats happening in 28th Congressional Dist. in South
Texas, Laredo area.
I summarized an article from Gateway Pundit and an individual involved.
Prior to and during the Nov. 2024 election, Congressman Henry Cuellar (D)
was serving his 11th term in U.S. House Of Representatives and was under
DOJ indictment on multiple charges for allegedly taking over $600k from
foreign entities between 2014-2021.
Cuellar remained on the ballot and "won" his seat in the Nov. 2024 race and
his opponent, Jay Furman, contested the results. Trump (R) won this district
by 7 points, Cuellar (D) won this same district by 5 points. Voting took place
using a Texas SOS approved Electronic Voting System, ... same district, same
election, same place, same MACHINES... Really ... opposite parties!!!! .
Furman submitted more than 80 affidavits and hundreds of legal
declarations from voters Who were claiming that Furmans name was not
on their ballot, so they were denied the ability to choose. Focus is on Webb
County.
The Court of Appeals ordered an "immediate" forensic review of the ballots
for Furman. Information from a participant in the process, ... the review
process was interrupted and they were unable to complete copying the
ballots. If you cannot complete the task ... you are denied the final results ..
i.e. the evidence to determine a conclusion!!
And, if his name was missing ... The people would have been denied the
right to choose their representative, therefore "a selection"was made using
the Electronic Voting System (approved by Tx SoS), as the tool of choice to
"select the winner" who will carry out someone else's agenda. I really do
not think this can be seen any other way. 9 months into this mess. No
evidence seen ... does not indicate the absence of evidence, especially with
using machines to record our precious votes. The treasure trove of -
evidence re election machine manipulations and dirty voter rolls being
used to pick winners and losers is overwhelming.
Texas Election departments can be run by either an election administrator
or a county clerk. The county clerk is voted in by the people. An election
administrator is appointed by an Election Commission, which consists of
your county judge (chair), county clerk (vice chair), tax assessor, and each
party chair. Together those 5 will make that choice for the entire county. '
The county commissioners court, at any time; can choose the process of
how their county will conduct elections. if a county commissioners court
chooses to participate in having an 'appointed election administrator then
they share in the success or failure of that persons tasks. If the county
commissioners court chooses to participate in having a county clerk,then the
success or failure of that person is carried on the shoulders of the people.
Texas County Wide Polling Program (CWPP) is flawed. It can allow ones
ballot to be-traced back to a voter. The reaction to this revelation by our
SoS has compounded this issue'by now making the results, unauditable by
citizens. Vote total manipulations have been identified re the Electronic
Voting Systems. ,The lack of accurate Voter roll maintenance has been
identified. We need to honestly look at the foregoing issues and deal with
the problems per Trumps E0 14248.... Just as you did re the East Loop.
Eliminate CWPP, dump the machines, hand mark our ballots, tabulate our
ballots using tabulators and verified by hand counting of the people.
2
00y0.c upi....
41
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1
G4,Tr OF 50_P
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Juvenile Services NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of Resolution 25-007 naming the JJAEP training room at Juvenile Services the
Joel M. Hein Juvenile Justice Training Room in honor of his contributions to our juvenile
justice system.
-O: Commissioners Court
'ROM: Linda Ricketson
)ATE: 07/17/2025
:ISCAL IMPACT: False
1UDGETED: False
)OLLAR AMOUNT: $0.00
kCTION REQUESTED OR Approval
ALTERNATIVES:
ATTACHMENTS:
File Name Description Type
Resolution - Joel M. Hein.pdf Resolution-Joel M. Hein Cover Memo
St Ate Op Tt.
t
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t
n y
OGA'TY O'S*.
RESOLUTION
NAMING THE JUVENILE JUSTICE ALTERNATIVE EDUCATION PROGRAM
TRAINING ROOM AT BRAZOS COUNTY JUVENILE SERVICES,
1904 STATE HIGHWAY 21 WEST,
THE JOEL M. HEIN JUVENILE JUSTICE TRAINING ROOM
WHEREAS,Joel M. Hein dedicated 32 years to the Brazos County Juvenile Services Department in
Detention, Intake, Placement and as the Deputy Director of Community Services and served the youth
and families of Brazos County, and
WHEREAS, Deputy Director Heins' humor, warm smile, generosity, and encouragement touched the
lives; both in the department and throughout the community, and
WHEREAS, Deputy Director Hein was an inspiration to us all, leaving behind a legacy of compassion,
leadership and unwavering support for others,and
WHEREAS, Deputy Director Hein forged many relationships with this community and loved working
with those community partners such as the Reality Education for Driver's Program (RED),the Art for
Life Program. the Federal Prison Let's Talk Program, and many volunteers, mentors and interns, and
WHEREAS,Deputy Director Heins' coworkers characterized him as exuberant,devoted, entertaining,
altruistic, constant compassion, inspirational, Godly, noble, genuine, hilarious and steadfast,and
WHEREAS, Deputy Director Hein will never be able to be replaced, we will honor him and continue to
encourage the juveniles and families as he did, and
WHEREAS, Deputy Director Hein made our lives so much better because he was a part of them, and
WHEREAS,the Commissioners Court and the Brazos County Juvenile Services Department wish to
express appreciation for Deputy Director Hein's dedication.
NOW,THEREFORE, the Commissioners Court of Brazos County do hereby declare the name of the
training room in the Juvenile Justice Alternate Education Program at Brazos County Juvenile Services,
1904 Highway 21 West, to be the
JOEL M. HEIN JUVENILE JUSTICE TRAINING ROOM
RESOLVED this 5th day of August 202: . oar,issioners Court of Brazos County,Texas.
/�
' "� , Acting Count yy Jud�-
/4/1 -------_
itfdi ,,,,
Bentley N- tle. i is loner, Precinct 1 uck Kon la, Corn issioner, Preci ,
C--:— .----- kki_k (atetl-A.-'1---)
Fred Brown, Commissioner, Precinct 3 anda J. W is n, Commissioner, Precinct 4
8/6/25, 1:42 PM Coversheet
..E OpT
'•.0 y r
•gyp b�r'
•yTY OF
BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT: NUMBER:
DATE OF COURT MEETING: 8/5/2025
ITEM: Approval of the following appointments to the Brazos County Public Defender's Office
Oversight Board with a term of August 16, 2025-August 15, 2026.
• a. Michele Esparza
• b. Fran Duane
• c. Jamie Martin
TO: Commissioners Court
DATE: 07/29/2025
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description Type
EMAIL - EMAIL-PDO Board Member Approvals Cover Memo
PDO Board Member Approvals.pdf
Board Approvals 6-25.pdf Board Approvals 6-25 Cover Memo
Approval Form- Michele Esparza.pdf Appt Certificate-Michele Esparza Cover Memo
Approval Form-Fran Duane.pdf Appt Certificate-Fran Duane Cover Memo
Approval Form- Jamie Martin.pdf Appt Certificate-Jamie Martin Cover Memo
https://brazos.novusagenda.com/agendapublic/Coversheet.aspx?ItemID=30967&MeetinglD=2707 1/1
From: Natalie K.Hays
To: Melissa L.Bouis;Marsha D.Anderson
Cc: Nathaniel T.Wood
Subject: PDO Board Member Approvals
Date: Tuesday,July 29,2025 9:32:43 AM
Attachments: board Aoorovals 6-25.odf
Approval Form-Michelle Esoarza.odf
Aooroval Form-Fran Duane.odf
Aooroval Form-Jamie Martin.odf
Good morning,
Please find attached the approval forms of oversight board member terms for
August 16, 2025-August 15, 2026. Can we have these placed on the agenda for
8/5/2025 Commissioner's Court for approval? If you need any further
information, please let me know.
Na '.ab.k flar_ie.P,
Brazos County Public Defender's Office
Office Manager
200 S Texas Avenue, Suite 126
Bryan,Texas 77803
MI979-361-4581
F1979-361-4583
Public Defender's Office
411p
BRAZOS PUBLIC DEFENDER
JAL 1u1t1LE Gvw A_i
Date: June 6, 2025
RE: Nomination of Board Member Appointment
Approval Item:
The position for which Michelle Esparza serves as a Member of the Public Defender Oversight
Board is scheduled to expire August I, 2025. This position is currently scheduled for nomination.
Recommendation:
It is my recommendation that Michelle Esparza be (re)appointed to the position of Public
Defender Oversight Board Member to serve a term of I years, from
BIIt,1 ,25 - a I t51ab .
/12—a*
Nat an Wood, Chie ublic Defender Da e
B and • troy' I:
I 1111Wie ,
Oversight and Member Date
77) caL_Lic.... gee-„_____r_ 6' I it/r3,
Oversight Board Member Date
If/ . (--,-_,----
ON ersitht E3«1 Member Date
Oversight Board Member Date
411111 BRAZOS PUBLIC DEFENDER
Date: June 6, 2025
RE: Nomination of Board Member Appointment
Approval Item:
At the First Quarter Oversight Board Meeting, Fran Duane was nominated and approved
unanimously to serve on the Oversight Board. The approval form that was signed by the Board
Members did not include term limits.
Recommendation:
It is my recommendation that Fran Duane serve a term of I years from
B1i las — `6ii51 e .
r, CM
.f'
I athan ood, Chief ublic Defender Dat
oard A roval:
Go I te( ;..d-D
Oversight Bo Member� Date
�7 i clime-tC1/ 4,--r� Ze / Ce/�7�Sr
Oversight 7 Board Member Date
Oversight Boar Member Date
Oversight Board Member Date
4111 BRAZOS PUBLIC DEFENDER
EQuAt )u ST,CE tOG ALL
Date: June 6, 2025
RE: Nomination of Board Member Appointment
Approval Item:
At the Fourth Quarter Oversight Board Meeting of 2024, two new positions were added to the
Oversight Board. This nomination is for one of the two positions.
Recommendation:
It is my recommendation that Jamie Martin be appointed to the position of Public Defender
Oversight Board em r to r<e a term of years from el l to/i2 S - 8 I 'slaty .
Dates of rerm
Y4(1- r
at 'toocs'rthief Public Defender Date
:oard. : I1rov: :
WM
S versight , • d Member Date
:
77-2 4, etM/015- •
Oversight Board Member Date
7/. ee/Q/7--
Oversight Board Member Date
Oversight Board Member Date
-; T E OF T.
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01 •
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'1'TYOFB/-
BRAZOS COUNTY
BRYAN, TEXAS
APPOINTMENT
The Commissioners Court of Brazos County does hereby approve the appointment of
Michele Esparza
to the
Brazos County Public Defender's Office Oversight Board
The term of this appointment is August 16, 2025 -August 15, 2026.
I 91519.5
Ky :1 Date
Acting County Judge
44,
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TYof 3
BRAZOS COUNTY
BRYAN, TEXAS
APPOINTMENT
The Commissioners Court of Brazos County does hereby approve the appointment of
Fran Duane
to the
Brazos County Public Defender's Office Oversight Board
The term of this appointment is August 16, 2025 -August 15, 2026.
Ky r:1 Date
Acting County Judge
S� E Op•T..
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cA .
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• O
TY OF 8�
BRAZOS COUNTY
BRYAN, TEXAS
APPOINTMENT
The Commissioners Court of Brazos County does hereby approve the appointment of
Jamie Martin
to the
Brazos County Public Defender's Office Oversight Board
The term of this appointment is August 16, 2025-August 15, 2026.
SI5las
Ky K 1 Date
Acting County Judge
:� 7 Vr* ` *
•
TY OF 51-.•'
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Human Resources NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval requested from Human Resources for acceptance of donated funds in the amoui
of$8,863.09, from the Texas Association of Counties to be used for Employee Safety
Equipment. Funds must be used through the TACRMP website.
-O: Commissioners Court
)ATE: 07/30/2025
:ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
The Human Resources department is requesting approval to accept a donation through th
TACRMP Safety Program. These funds will be directed towards the purchase of safety
items for the Road and Bridge, Facilities, and Fleet departments. This donation is not
DOTES/EXCEPTIONS: accounted for in the current year's budget, as it will not impact county funds. Approval of
this agenda item will enable the department to enhance safety measures across these
areas, ensuring compliance with safety standards and improving overall operational
efficiency without additional cost to the County.
ATTACHMENTS:
File Name Description Type
Approval requested from Human Resources for
acceptance of donated funds in the amount of$8,863.09,
TAC RMP Acceptance of Donation - 2025.pdf from the Texas Association of Counties to be used for Backup Material
Employee Safety Equipment. Funds must be used
through the TACRMP website.
s* .,, BRAZOS COUNTY, TEXAS
�: ACCEPTANCE OF DONATED/AWARDED PROPERTY
r ,;'' DONATION OF COUNTY PROPERTY
•rI..
Pate• 07l301'O25
QAcceptance of Donated/Awarded Property Donation of County Property
(Awarded property requires signed court documentation)
Acceptance of Donated Inmate Property
(Requires signed inmate documentation NO VALUE ASSESSED)
Item Description: Various Employee Safety Equipment
Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank
fields will be returned for completion.
Make: NA Model: NA Year: NA SNNIN #:NA
0 Functional 0 Non-Functional. Explain if Non-Functional NA
Additional Description/Information: TAC Risk Management Pool Employee Safety Equipment Program. Funds must be
used through TACRMP storefront.
Estimated Value: 5 8,863.09 Check box if the donated property is in possession of the County department.
Acceptance of Donated Property Donation of County Property
Check the appropriate account based on Check the appropriate entity property being
estimated value of property being accepted donated to
C61235000(Donation-Other)' Government Entity:
M60010000 i Minor Property-S I -S49991
Organization Name
Other(Due to Statuatory
80010000(Capital Property-Over S5000)
requirements prior approval
is required by Purchasing: Organization Name
For Budge'use only
*Donation—Other account 61235000 is to be used ONLY for cash/check funds donated to Brazos County.
I certify that the above-mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon
approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or
reject the donation will be made at the sole discretion of Commissioners Court based upon such things as usefulness, projected operating,
maintenance,and insurance costs.
Requesting Department: 15000100 Human Resources TrYLea4,141, _.._
Division Department Name Authorized Si ature
Organization Receiving Donated Property:
Authorized Signature
Approved by Commissioners Court on this J day of A to G 1 L5 t c)0 as
For Treasurer's Use Only
Division: 15000100
c count: 46023000
('ommiss. urt Approval
•' S1.10cupTF•.
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40
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• N
•G~T Y OF V -•-*-
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of the Order of Special Election for the November 4, 2025 Constitutional
Amendment Election.
"O: Commissioners Court
)ATE: 07/31/2025
:ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description Type
Order of Election November 2025.docx ORder Cover Memo
november-2025-ballot-language-17.pdf Exhibit A English Cover Memo
november-2025-ballot-language-17-sp.pdf Exhibit A Spanish Cover Memo
ORDER OF SPECIAL ELECTION
(ORDEN DE ELECCION ESPECIAL)
An election is hereby ordered to be held on November 4, 2025, in Brazos County, Texas for voting in a special election
to adopt or reject the proposed Constitutional Amendments as submitted by the 891" Legislature. Regular and Special
Sessions, of the State of Texas. Exhibit "A"attached.
(Par !a presente se ordena que se Ileve a cabo una eleccion el dia 4 de Novembre, 2025 en el Condado de
Brazos County, Texas, con el para votar en la Eleccion Especial para adoptar o recha:ar las enmiendas a la
constitucion propuestas tal coma fueron presentadas por la 89"Legislatura Sesion Regular y Especial del Estado
de Texas. Prueba "A"adjunta.)
Early voting by personal appearance will be conducted at:
(La votacion adelantada en persona se llevara a cabo de!ones a viernes en.)
Brazos County Elections Administration, 300 E Wm J Bryan Pkwy, Suite 100, Bryan
Galilee Baptist Church, 804 N. Logan Street, Bryan
Arena Hall, 2906 Tabor Road, Bryan
MSC,TAMU Campus, Room L526,College Station
College Station Utilities Meeting&Training Facility, 1603 Graham Rd,College Station
Monday-Friday, October 20-24, 2025, 8:00 a.m.—5:00 p.m.; Saturday, October 251", from 7:00 am to 7:00 pm; Sunday,
October 261", from 10:00 am—4:00 pm; Monday-Friday, October 27 —October 31', from7:00 a.m.—7:00 p.m.
(Lunes a viernes, del 20 al 24 de octubre de 2025, de 8:00 a. m. a 5:00 p. m.;sabado 25 de octubre, de 7:00 a 7:00 pm;domingo
26 de octubre, de 10:00 a 4:00 pm; Lunes a viernes, 27 de octubre 3 de octubre 31, de 7:00 a. m. a 7:00 p. m.)
Applications for ballot by mail shall be mailed to:
(Las solicitudes para boletas que se votaran adelantada por correo deberan enviarse a:)
Trudy R. Hancock, REO, CERA, Early Voting Clerk
300 E Wm J Bryan Pkwy, Suite 100
Bryan, Texas 77803
Fax to(979)361-5779 or email to brazosvotes(ubrazoscountytx.gov
IF YOU FAX OR EMAIL THE APPLICATION,THE ORIGINAL MUST BE RECEIVED IN THE OFFICE WITHIN FOUR DAYS
(Si envia la solicitud por fax o correo electronico, la oficina debe recibir el original dentro de los cuatro dias)
Applications for ballots by mail must be received no later than the close of business on: October 24, 2025
(Las solicitudes para boletas que se votaran adelantada por correo deberan recibirse no mas tardar de las horas de
negocio el: 24 de Octubre, 2025)
Federal postcard applications must be received no later than the close of business on: October 24, 2025
(La tarjeta Federal de solicitud deberan recibirse no mas tardar de las horas de negocio el: 24 de Octubre, 2025)
Issued this the 5th day of August, 2025.
(Emitada este dia 51" de Augusto, 2025
Signaai
.'4 'y Judge (Firma del Juez del Condado)
Ti►.16
EXHIBIT A
Ballot Language for the November 4, 2025
Constitutional Amendment Election
Proposition 1 - SJR 59
"The constitutional amendment providing for the creation of the permanent technical institution
infrastructure fund and the available workforce education fund to support the capital needs of
educational programs offered by the Texas State Technical College System."
Proposition 2 - SJR 18
"The constitutional amendment prohibiting the imposition of a tax on the realized or unrealized
capital gains of an individual, family, estate, or trust."
Proposition 3 - SJR 5
"The constitutional amendment requiring the denial of bail under certain circumstances to
persons accused of certain offenses punishable as a felony."
Proposition 4 - HJR 7
"The constitutional amendment to dedicate a portion of the revenue derived from state sales
and use taxes to the Texas water fund and to provide for the allocation and use of that revenue."
Proposition 5 - HJR 99
"The constitutional amendment authorizing the legislature to exempt from ad valorem taxation
tangible personal property consisting of animal feed held by the owner of the property for sale
at retail."
Proposition 6 - HJR 4
"The constitutional amendment prohibiting the legislature from enacting a law imposing an
occupation tax on certain entities that enter into transactions conveying securities or imposing a
tax on certain securities transactions."
Proposition 7 - HJR 133
"The constitutional amendment authorizing the legislature to provide for an exemption from ad
valorem taxation of all or part of the market value of the residence homestead of the surviving
spouse of a veteran who died as a result of a condition or disease that is presumed under federal
law to have been service-connected."
Proposition 8 - HJR 2
"The constitutional amendment to prohibit the legislature from imposing death taxes applicable
to a decedent's property or the transfer of an estate, inheritance, legacy, succession, or gift."
Proposition 9 - HJR 1
"The constitutional amendment to authorize the legislature to exempt from ad valorem taxation
a portion of the market value of tangible personal property a person owns that is held or used
for the production of income."
Proposition 10 - SJR 84
"The constitutional amendment to authorize the legislature to provide for a temporary
exemption from ad valorem taxation of the appraised value of an improvement to a residence
homestead that is completely destroyed by a fire."
Proposition 11 - SJR 85
"The constitutional amendment authorizing the legislature to increase the amount of the
exemption from ad valorem taxation by a school district of the market value of the residence
homestead of a person who is elderly or disabled."
Proposition 12 - SJR 27
"The constitutional amendment regarding the membership of the State Commission on Judicial
Conduct, the membership of the tribunal to review the commission's recommendations, and the
authority of the commission, the tribunal, and the Texas Supreme Court to more effectively
sanction judges and justices for judicial misconduct."
Proposition 13 - SJR 2
"The constitutional amendment to increase the amount of the exemption of residence
homesteads from ad valorem taxation by a school district from $100,000 to $140,000."
Proposition 14 - SJR 3
"The constitutional amendment providing for the establishment of the Dementia Prevention and
Research Institute of Texas, establishing the Dementia Prevention and Research Fund to provide
money for research on and prevention and treatment of dementia, Alzheimer's disease,
Parkinson's disease, and related disorders in this state, and transferring to that fund $3 billion
from state general revenue."
Proposition 15 - SJR 34
"The constitutional amendment affirming that parents are the primary decision makers for their
children."
Proposition 16 - SJR 37
"The constitutional amendment clarifying that a voter must be a United States citizen."
Proposition 17 - HJR 34
"The constitutional amendment to authorize the legislature to provide for an exemption from ad
valorem taxation of the amount of the market value of real property located in a county that
borders the United Mexican States that arises from the installation or construction on the
property of border security infrastructure and related improvements."
PRUEBA A
Textos de la boleta electoral para la Eleccion de Enmiendas Constitucionales
del 4 de noviembre de 2025
Numero de propuesta 1 - SJR 59
"La enmienda constitucional que dispone la creacion del fondo permanente de infraestructura
de instituciones tecnicas y el fondo de educacion de la fuerza laboral disponible para apoyar las
necesidades de capital de los programas educativos ofrecidos por el Sistema de Universidades
Tecnicas del Estado de Texas".
N umero de propuesta 2 - SJR 18
"La enmienda constitucional que prohibe la imposicion de un impuesto sobre las ganancias de
capital realizadas o no realizadas de un individuo, familia, patrimonio o fideicomiso".
Numero de propuesta 3 - SJR 5
"La enmienda constitucional que exige la denegacion de la libertad bajo fianza en determinadas
circunstancias a las personas acusadas de ciertos delitos sancionables como delito grave".
N umero de propuesta 4- HJR 7
"La enmienda constitucional para destinar al fondo de agua de Texas parte de los ingresos
derivados de los impuestos estatales sobre las yentas y sobre el uso, asi como para estipular la
asignacion y el uso de esos ingresos".
N umero de propuesta 5 - HJR 99
"La enmienda constitucional que autoriza a la legislatura a eximir de impuestos ad valorem los
bienes muebles tangibles consistentes en alimento para animales en poder del propietario del
bien para su yenta al por menor".
Numero de propuesta 6- HJR 4
"La enmienda constitucional que prohibe a la legislatura promulgar una ley que imponga un
impuesto ocupacional a determinadas entidades que realicen transacciones de transmision de
valores o que imponga un impuesto a determinadas transacciones de valores".
N umero de propuesta 7- HJR 133
"La enmienda constitucional que autoriza a la legislatura a establecer una exencion de impuestos
ad valorem de la totalidad o parte del valor de mercado de la residencia familiar del conyuge
sobreviviente de un veterano fallecido como resultado de una condicion o enfermedad que se
presupone, segun la ley federal, haber estado relacionadas con el servicio".
Numero de propuesta 8- HJR 2
"La enmienda constitucional para prohibir que la legislatura imponga impuestos sucesorios
aplicables a la propiedad de un difunto o a la transferencia de un patrimonio, herencia, legado,
sucesion o donacion".
Numero de propuesta 9 - HJR 1
"La enmienda constitucional para autorizar a la legislatura a eximir de impuestos ad valorem una
parte del valor de mercado de los bienes muebles tangibles que posea una persona y que se
mantengan o utilicen para Ia producciOn de ingresos".
Numero de propuesta 10 - SJR 84
"La enmienda constitucional para autorizar a la legislatura a prever una exencion temporal de
impuestos ad valorem del valor tasado de una mejora a una residencia familiar que haya sido
completamente destruida por un incendio".
Numero de propuesta 11 - SJR 85
"La enmienda constitucional que autoriza a la legislatura a aumentar el monto de la exencion de
impuestos ad valorem por un distrito escolar del valor de mercado de Ia residencia familiar de
una persona de edad avanzada o discapacitada".
Numero de propuesta 12 - SJR 27
"La enmienda constitucional relativa a la composiciOn de la Comision Estatal de Conducta
Judicial, Ia composiciOn del tribunal para revisar las recomendaciones de la comision, y Ia
autoridad de la comisiOn, el tribunal y la Corte Suprema de Texas para sancionar mas eficazmente
a los jueces y magistrados por mala conducta judicial".
Numero de propuesta 13 - SJR 2
"La enmienda constitucional para aumentar el monto de Ia exencion de impuestos ad valorem
de las residencias familiares por un distrito escolar de $100,000 a $140,000".
Numero de propuesta 14 - SJR 3
"La enmienda constitucional que preve la creacion del Instituto de Prevencion e Investigacion de
la Demencia de Texas, estableciendo el Fondo de Prevencion e Investigacion de la Demencia para
destinar dinero para la investigacion, prevencion y tratamiento de la demencia, la enfermedad
de Alzheimer, la enfermedad de Parkinson y trastornos relacionados en este estado, y
transfiriendo a dicho fondo $3 mil millones de los ingresos generales del estado".
Numero de propuesta 15 - SJR 34
"La enmienda constitucional que afirma que los padres son los principales responsables de Ia
toma de decisiones para sus hijos".
Numero de propuesta 16 - SJR 37
"La enmienda constitucional que aclara que un votante debe ser ciudadano de los Estados
Unidos".
Numero de propuesta 17 - HJR 34
"La enmienda constitucional para autorizar a la legislatura a establecer una exencion de
impuestos ad valorem del monto del valor de mercado de los bienes inmuebles ubicados en un
condado fronterizo con los Estados Unidos Mexicanos que surja de Ia instalacion o construction
en la propiedad de infraestructura de seguridad fronteriza y mejoras relacionadas".
44/�`4,L
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BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Purchasing NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Permission to advertise an auction of surplus property.
-O: Commissioners Court
'ROM: Bobby Espinoza
)ATE: 07/30/2025
:ISCAL IMPACT: False
1UDGETED: False
)OLLAR AMOUNT: $0.00
Surplus property is accumulated and sold in an online public auction pursuant to the Texa:
JOTES/EXCEPTIONS: Local Government Code 263.152 and the Court's permission is sought to provide notice a
provided in LGC 263.153.
ATTACHMENTS:
File Name Description Type
Request to Advertise.pdf Permission to Advertise and Proprietary Backup Material
AA Brazos County
4V, Purchasing Department
200 S.TX AVE.,Sl'1TE 352 BRYAN,TX 77803
PHONE (979)361-4290 FAX (979)361-4293
BRAZOS COUNTY
AUCTION DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to advertise
the following:
DATE: August 5, 2025
AUCTION RUN DATES: Start August 15,2025 — August 29, 2025
REQUESTING DEPARTMENT: Purchasing
TYPES OF ITEMS BEING AUCTIONED: Furniture, Computers, Equipment,
Misc. Items
j//�
APPROVAL SIGNATURE: �
(\c-rrII& o • y Judge
S
DATE APPROVED: I� I�GL�S i S �O -
•
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BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: District Attorney NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of Interlocal Cooperation Contract between Brazos County and The Texas
Department of Public Safety (DPS)for the expedited analysis of drugs.
"O: Commissioners Court
'ROM: Jennifer Jansen
)ATE: 07/29/2025
:ISCAL IMPACT: True
3UDGETED: True
)OLLAR AMOUNT: $0.00
Brazos County has a need for assistance in expedited testing of Seized Drug Analysis of evidence
JOTES/EXCEPTIONS: and requests that DPS provide Seized Drug analysis of evidence submitted by Brazos County.
This contract provides for two (2)DPS Forensic Scientist's salary,equipment and operational
costs. The term of the contract lasts through August 31, 2029.
ATTACHMENTS:
File Name Description Type
DPS.CONTRACT.2025.pdf DPS contract Cover Memo
INTERLOCAL COOPERATION CONTRACT
I. CONTRACTING PARTIES AND AUTHORITY
The Department of Public Safety (DPS) and Brazos County are contracting under the authority of Texas
Government Code Chapter 791 (the Interlocal Cooperation Act).
Brazos County certifies that it has the authority to contract for the services by authority granted in
Chapter 262, Local Government Code (County Purchasing Act), and Texas Code of Criminal Procedure
art. 2.17.
DPS certifies that it has authority to perform the services contracted for by authority granted in Texas
Government Code Chapter 411.
II, BACKGROUND AND PURPOSE
Brazos County has a need for assistance in testing of Seized Drug Analysis of evidence and requests
that DPS provide Seized Drug analysis of evidence submitted by Brazos County .
DPS has the ability to assist in this regard and agrees to provide this Seized Drug analysis of evidence
submitted by Brazos County.
III. STATEMENT OF SERVICES TO BE PERFORMED
DPS will perform the following services.
A. The DPS Crime Laboratory will analyze evidence submitted by Brazos County requesting
Seized Drug analysis.
B. At its discretion, DPS will assign the services of two full time equivalent (FTE) to perform
analysis under this Contract. Each FTE will be a DPS employee.
C. DPS will attempt to provide a thirty-calendar-day or less turn-around time, from the
date of submission to the DPS Laboratory, for seized drug cases with two items or less
tested. Case submissions with more than two items tested could exceed thirty calendar
days for analysis. Case submissions with additional requests for testing outside the
scope of the contract (like but not limited to friction ridge development on seized drugs
cases) will delay the completion of the case. Cases will be expedited but the total
analysis time will exceed 30 days.
D. The assigned DPS FTE will work on Brazos County cases awaiting seized drug analysis up
until the monthly contract amounts are tested before examining evidence from other
agencies as long as this Contract is in place.
E. At its discretion, DPS will assign the FTE other work after the monthly contract amounts
are tested under this Contract, within the parameters of DPS Crime Laboratory policies
Page 1 of 4
and procedures. Case submissions by Brazos County will not exceed 70 cases per month
seized drug or 182 items tested, whichever is reached first under this Contract.
F. If under this contract, the Brazos County does not submit the monthly contract
amounts, DPS will assign the FTE other backlogged work.
G. DPS will provide Brazos County a Certificate of Analysis and worksheet for each case
submitted under this contract.
H. Evidence submitted to DPS prior to this Contract's execution date will be processed in
the same manner as case submissions from other agencies not having an Interlocal
Cooperation Contract with DPS. In other words, the turn-around time defined in this
Contract applies only to evidence submitted after the Contract's execution date.
Brazos County understands or will perform the following.
A. Brazos County understands that DPS is solely responsible for the employment and
management of the DPS personnel. Brazos County understands that it will have no input
into DPS's decisions regarding management or work of DPS personnel.
B. Brazos County will continue to follow all laboratory policies and procedures outlined in
DPS's Laboratory Customer's Handbook, unless otherwise noted.
a. For seized drugs analysis contracts — misdemeanor evidence analysis is
permitted at discretion of Brazos County but the testing will count toward the 70
cases and 182 items tested per month. No additional testing (such as friction
ridge analysis) will be included on misdemeanor cases submitted.
b. For seized drugs analysis contracts - if all items submitted require testing, this
must be communicated via Brazos County DA's office in a letter accompanying
the evidence submission.
C. Brazos County will not be responsible for paying any testimony fees associated with
testimony given in any judicial proceeding in connection with services provided by DPS
pursuant to the provisions of this Contract. If testimony is required by former or retired
DPS employees, DPS is not responsible for the associated travel costs; the county may
be responsible for per diem including travel expenses. Testimony fees are not included
in this expectation.
D. Brazos County understands that DPS cannot compel testimony of former or retired
employees who provided work under the contract.
E. Brazos County understands that if testimony is needed for a case previously worked by a
former or retired employee, it will work with the appropriate entity to:
a. Evaluate whether a peer review affidavit by a current employee can serve in
place of testimony
b. Encourage the use of video testimony as authorized by statute
Page 2 of 4
c. Submit the evidence for re-analysis only using the current Expedite Analysis / Re-
analysis Request form after all other options have been exhausted. Cases
requiring re-analysis will not count toward the monthly number of cases
submitted or items tested. Additionally, the evidence may be worked by any
qualified DPS employee, not necessary the individual hired under this contract.
F. Brazos County understands DPS provides standard litigation packets upon request. If
discovery material beyond a litigation packet is required for every case completed under
this Contract, additional personnel resources must be included.
IV. CONTRACT AMOUNT AND BASIS FOR CALCULATING COSTS
The total amount of this contract will not exceed $952,636.96. This amount is intended to cover the
actual cost of having two DPS Forensic Scientist available to Brazos County during its business hours
and it includes salary, equipment, and operational costs (see Exhibit A). Brazos County will remit to DPS
by check all costs for performing the services as identified. To accomplish the stated goals of the
agreement, DPS may invoice for more than the annual amount stated in Exhibit A for any given year.
The cumulative total of those invoices will not exceed the total of the contract as stated in Section IV.
The Contract allows for analysis of up to 140 cases per month (seized drug) or 364 items, whichever is
reached first under this Contract. If more than 140 cases per month (seized drug) or 364 items are
submitted, they will be processed in the same manner as case submissions from other agencies, not
having an Interlocal Cooperation Contract with DPS.
V. TERM OF CONTRACT AND AMENDMENTS
This Contract is effective on signing by both parties. The Contract will terminate four years from signing
on August 31st of the fourth year, or upon written request of either party with 30 calendar days'
written notice, whichever occurs earlier. This Contract may only be amended by mutual written
agreement of the parties.
VI. NOTICE
The respective party will provide any required notice as noted in this section. Either party may change
its information in this section by giving the other party written notice and the date upon which the
change will become effective.
If to DPS: Brady Mills, Chief, Crime Laboratory Division, 5800 Guadalupe, Austin TX 78752. Email:
Brady.Mills@dps.texas.gov. Phone 512-424-7151.
If to County: Brazos County, Duane Peters, County Judge, 200 S. Texas Ave. Suite 332, Bryan, TX 77803.
DPeters@brazoscountytx.gov. Phone 979-361-4102.
With a copy to: Brazos County, Jarvis Parsons, Distsrict Attorney, 300 E. 26th St. Suite 310, Bryan, TX
77803. JParsons@brazoscountytx.gov Phone 979-361-4320.
Page 3 of 4
VII. CERTIFICATIONS
The Parties certify that (1) the Contract is authorized by the governing body of each party; (2) the
purpose, terms, rights, and duties of the Parties are stated within the Contract; and (3) each Party will
make payments for the performance of governmental functions or services from current revenues
available to the paying party.
The undersigned signatories have full authority to enter into this Contract on behalf of the respective
Parties.
Brazos County Texas Department of Public Safety
Ik 44--E KAcA, Brady Mills
CCL4I E; County Judge Chief, Crime Lab Division
Signa re o • uthorized Representative Signature of Authorized Representative
Date: 0 I S /as Date:
EXHIBIT A
Year 1 Year 2 Year 3 Year 4
SALARY AND BENEFITS
Forensic Scientist_salary /mo. $ 7,179.18 $ 7,179.18 $ 7,179.18 $ 7,667.37
Forensic Scientist_salary /mo. $ 5,133.87 $ 5,458.91 $ 6,110.98 $ 6,526.52
SALARY SUBTOTAL /yr. $ 147,756.60 $ 151,657.08 $ 159,481.92 $ 170,326.68
Benefits @ 32%of salary /yr. $ 47,282.11 $ 48,530.27 $ 51,034.21 $ 54,504.54
SALARY AND BENEFITS TOTAL /yr. $ 195,038.71 $ 200,187.35 $ 210,516.13 $ 224,831.22
OPERATING
Operating and equipment /yr. $ 23,531.76 $ 23,531.76 $ 23,531.76 $ 23,531.76
Training /yr. $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00
Licensing fee /yr. $ 409.50 $ 409.50
OPERATING SUBTOTAL /yr. $ 24,531.76 $ 24,941.26 $ 24,531.76 $ 24,941.26
Administrative fees(2.5%) /yr. $ 5,464.26 $ 5,592.98 $ 5,851.20 $ 6,209.07
OPERATING TOTAL /yr. $ 29,996.02 $ 30,534.24 $ 30,382.96 $ 31,150.33
ANNUAL TOTAL $ 225,034.73 $ 230,721.58 $ 240,899.09 $ 255,981.55
CONTRACT TOTAL $ 952,636.96
Page 4 of 4
7
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BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval requested from Information Technology to pay out accumulated compensatory
time to a part-time employee.
-O: Commissioners Court
)ATE: 07/30/2025
:ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
30URCE OF FUNDS: Funding is available in the FY25 Information Technology M&O budget because of position
vacancies.
As required by the Treasurer's office, I am requesting that accumulated compensatory tim,
be paid out to the employee in Position B1228-1.
This part-time employee is normally scheduled to work twenty (20) hours per week. For thi
JOTES/EXCEPTIONS: two pay periods between June 7 and July 4, while on summer break from Texas A&M, the
employee worked the equivalent of forty (40) hours per week to cover for another full-time
employee who was out on FMLA leave.
The employee accumulated seventy-two (72) hours of Comp Time at straight time. There i
sufficient money in the IT Department's operating budget because of vacancies.
\CTION REQUESTED OR Review and approve.
\LTERNATIVES:
ATTACHMENTS:
File Name Description Type
HR - Comp Time Memo.pdf HR-Comp Time Memo Backup Material
CompTime Payout Request - B1228-1.pdf Commissioners Court Memo Backup Material
:`0E pp .
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BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT: NUMBER:
DATE OF COURT MEETING. 8/5/2025
ITEM. Approval requested from Information Technology to pay out accumulated compensatory
time to a part-time employee.
TO: Commissioners Court
DATE: 07/30/2025
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
SOURCE OF FUNDS: Funding is available in the FY25 Information Technology M&O budget because of position
vacancies.
As required by the Treasurer's office, I am requesting that accumulated compensatory time
be paid out to the employee in Position B 1228-1.
This part-time employee is normally scheduled to work twenty(20)hours per week. For the
NOTES/EXCEPTIONS: two pay periods between June 7 and July 4,while on summer break from Texas A&M,the
employee worked the equivalent of forty(40)hours per week to cover for another full-time
employee who was out on FMLA leave.
The employee accumulated seventy-two(72)hours of Comp Time at straight time.There is
sufficient money in the IT Department's operating budget because of vacancies.
ACTION REQUESTED OR Review and approve.
ALTERNATIVES:
ATTACHMENTS:
File Name Description Type
HR_-_Comp_Time_Memo.pdf HR-Comp Time Memo Backup Material
CompTime_Payout_Request_-_B1228-1.pdf Commissioners Court Memo Backup Material
APPROVE
(s ( s
,< ACrt- Date
AC-Tt-Li County Judge
,.
• z `i\yn BRAZOS COUNTY
* , r * HUMAN RESOURCES DEPARTMENT
' 200 SOUTH TEXAS AVE., SUITE 206 BRYAN, TX 77803
t e:" PHONE (979) 361-4114 FAX (979) 823-6993
MEMORANDUM
TO: County Judge Kyle Kacal
Commissioner Precinct 1 Bently Nettles
Commissioner Precinct 2 Chuck Konderla
Commissioner Precinct 3 Fred Brown
Commissioner Precinct 4 Wanda Watson
FROM: Raeanna McConathy, Assistant HR Director
DATE: July 31, 2025
SUBJECT: Human Resources Memorandum— Explanation of Compensatory Time Accrual
and Payout for IT Employee
In accordance with the structure of the Oracle payroll system, hours worked by the employee in
excess of his standard twenty (20) hours per week were automatically recorded in his
compensatory time bank. These hours were accrued at a straight-time rate and are eligible for
payout at the employee's regular hourly wage.
Although these hours were applied to the employee's compensatory time bank due to their comp
time status, they represent time physically worked beyond the standard schedule and will be
compensated at the employee's regular hourly rate.
The department is therefore requesting approval to compensate the employee for seventy-two
(72) hours of accrued compensatory time at straight time, consistent with the applicable payroll
and departmental guidelines.
ATE OFrt
Z 7
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�G~• TY OF Bar.
ERIC V. CALDWELL
CHIEF INFORMATION OFFICER
Brazos County Maxwell Building
205 East 27th Street
Bryan,TX 77803 PHONE: (979)361-4310
ecaldwellld.brazoscountytx.gov FAX: (979)361-4408
MEMORANDUM
TO: County Judge Kyle Kacal
Commissioner Precinct 1 Bently Nettles
Commissioner Precinct 2 Chuck Konderla
Commissioner Precinct 3 Fred Brown
Commissioner Precinct 4 Wanda Watson
CC: Treasurer Cristian Villarreal
FROM: Eric V. Caldwell, Chief Information Officer
DATE: July 30, 2025
SUBJECT: Payout of Comp Time
As required by the Treasurer's office, I am requesting that accumulated compensatory time be
paid out to the employee in Position B 1228-1.
This part-time employee is normally scheduled to work twenty (20) hours per week. For the two
pay periods between June 7 and July 4, while on summer break from Texas A&M, the employee
worked the equivalent of forty (40) hours per week to cover for another full-time employee who
was out on FMLA leave.
The employee accumulated seventy-two (72) hours of Comp Time at straight time. There is
sufficient money in the IT Department's operating budget because of vacancies.
hf V
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BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: County Auditor NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval to write off outstanding accounts receivable in the amount of$238,707 owed by
CapRock Hospital to the Local Provider Participation Fund for FY25.
"O: Commissioners Court
'ROM: Marci Tiurner
)ATE: 07/21/2025
:ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
CapRock Hospital was originally billed $318,276 for the FY25 Local Provider Participation
Fund on October 1, 2025, payable in quarterly installments. Payment for the first
>OURCE OF FUNDS: installment was received November 14, 2024. CapRock ceased operations on December
13, 2024. Attempts at collections have proven unsuccessful. Counsel has determined the
the remaining $238,707 due is uncollectible.
Permission requested to write off the $238,707 due from CapRock Hospital as
\CTION REQUESTED OR uncollectible. Failure to approve the write off inflates revenues recognized within LPPF
\LTERNATIVES: Fund.
ATTACHMENTS:
File Name Description Type
Caprock Closure KBTX.pdf CapRock closure Cover Memo
Email Counsel CapRock.pdf Email Counsel Cover Memo
.•'•�S r u p-•
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BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT: County Auditor NUMBER.
DATE OF COURT MEETING: 8/5/2025
ITEM: Approval to write off outstanding accounts receivable in the amount of$238,707 owed by
CapRock Hospital to the Local Provider Participation Fund for FY25.
TO: Commissioners Court
FROM: Marci Tiurner
DATE: 07/21/2025
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
CapRock Hospital was originally billed$318,276 for the FY25 Local Provider Participation
Fund on October 1.2025,payable in quarterly installments. Payment for the first installment
SOURCE OF FUNDS was received November 14,2024. CapRock ceased operations on December 13,2024.
Attempts at collections have proven unsuccessful. Counsel has determined that the
remaining$238,707 due is uncollectible.
Permission requested to write off the$238,707 due from CapRock Hospital as
ACTION REQUESTED OR uncollectible. Failure to approve the write off inflates revenues recognized within LPPF
ALTERNATIVES: Fund.
ATTACHMENTS:
File Name Description Lae_
Caprock_Cksure_KBTX.pdf CapRock closure Cover Memo
Email_Counsel_CapRock.pdf Email Counsel Cover Memo
2024-2025_CapRock_Invoice.pdf CapRock Invoice Cover Memo
APPROVED
e( SI3s
4\i Date
+ .1- N County Judge
Bryan-College Station health system closure
highlights broader challenges in healthcare
access
CapRock Health System is closing both its hospital in Bryan and 24-hour emergency center in College Station on or
before December I3.
I,
KBTX News 3 at Ten(Recurring)
By Donnie Tuggle
Published: Nov. 19, 2024 at 10:46 PM CST
BRYAN-COLLEGE STATION, Texas (KBTX) - CapRock Health System, a fixture in Bryan-
College Station healthcare for the past decade, is set to close its hospital in Bryan and 24-hour
emergency center in College Station on December 13.
In a statement, CapRock leadership cited financial and market factors as the primary reasons for
the closure.
"It has been our privilege to provide patients with the highest quality emergency and hospital
care. Due to a combination of economic and market factors, it is no longer feasible,for CapRock
to continue our operations. "
CapRock Health System
Leaders emphasized the decision does not reflect the quality of care provided by CapRock staff,
and thanked employees and patients for their trust. Currently, it is the only 100% locally owned
healthcare system and is known for patient-centered care and community involvement.
An internal memo shared with KBTX outlined plans for severance packages for staff and
resources to assist with the transition. Patients have been advised to visit CapRock's website to
access medical records and account information.
Community Impact
The closure of the CapRock Health System raises concerns about healthcare access in the region.
Elena Andreyeva, an assistant professor at Texas A&M's School of Public Health and a health
economist, explained how Bryan-College Station sits in a unique position—neither fully rural
nor urban—but still faces challenges when providers shut down.
"Bryan-College Station lies somewhere between the challenges faced by Houston suburbs and
deep rural counties," she explained. "Closure of providers could have a larger effect here than in
larger metro areas like Austin or Dallas."
Mixed effects of hospital closures in general
Dr. Andreyeva pointed to mixed findings in healthcare research regarding hospital closures. In
rural areas, closures often lead to increased mortality and worse outcomes for time-sensitive
conditions like heart attacks and strokes due to longer travel times. However, she noted the
effects vary depending on the circumstances.
"Hospitals that close have often gone through several stages of financial distress," said Dr.
Andreyeva. "Some studies suggest these hospitals may already provide lower-quality care, which
can mitigate the impact of their closure."
While CapRock's closure is significant, Dr. Andreyeva pointed out that Bryan-College Station
has additional healthcare capacity through St. Joseph Health and Baylor Scott & White.
"The impact remains to be seen, but it will likely be less severe here than in areas with no
alternative providers," Dr. Andreyeva offered.
A broader statewide trend
The challenges faced by CapRock Health System mirror a growing trend in Texas and across the
nation. Between 2010 and 2021, 136 rural hospitals closed nationwide, with 19 shutting down in
2020 alone, according to the American Hospital Association. As of 2023, over 600 rural
hospitals are at risk of closure due to financial losses and low patient volumes.
Texas leads the nation in rural hospital closures, with 26 facilities shutting down since 2010, per
the Texas Organization of Rural and Community Hospitals. This trend leaves many communities
with fewer healthcare options, forcing residents to travel farther or delay treatment. Financial
challenges, such as low Medicaid reimbursement rates, and staffing shortages, are key
contributors.
Recent closures, like St. Mark's Medical Center in La Grange last year, highlight the ongoing
impact. Policymakers are exploring solutions, including financial support and telehealth, but
experts say more needs to be done to protect access to care in these vulnerable areas.
"Hospitals are expensive to run, and personnel costs account for half of those expenses," detailed
Dr. Andreyeva. "In rural areas, many hospitals rely heavily on Medicare, and the reimbursement
rates are often insufficient."
Dr. Andreyeva suggested while Medicare reimbursement policies are set federally, Texas could
work to ensure robust outpatient and preventive care options in areas where hospitals close, "If
Medicare reimbursements are really the reason rural hospitals close, then it is more of a national
problem than Texas only problem. I think making sure that a community still has robust
preventive and outpatient care, even if a hospital is forced to close because they are financially
insolvent, they cannot find a buyer, and they don't have enough patient population to sustain
their operations."
She continued, "I think making sure that the area. the county - whatever it is - has enough
primary care and outpatient providers that at least could help patients on a day-to-day basis to
make sure they take care of their chronic conditions., to make sure that they get their annual
evaluations, annual exams, to make sure that no disease is being missed, no underlying condition
is being missed. I think that's a potential part of the solution to the issues with healthcare
delivery in rural areas."
For Bryan-College Station residents, Dr. Andreyeva offered reassurance.
"Again, Bryan-College Station. not being a deep rural Texas county, does have other healthcare
capacities with St. Joe's and Baylor, Scott and White. So, how exactly the closure of CapRock
will affect Bryan-College Station remains to be seen, and it is probably something that we will
not be able to determine at least until a few months to a year in," Dr. Andreyeva added.
"However, as of right now, I would say not to panic because, again, they were not the only
healthcare provider in Bryan-College Station, and they were not the largest healthcare provider.
So, their effect on the capacity of healthcare resources probably will not be as large as if we lost
St. Joseph's or Baylor Scott & White."
Official statement on the closing of CapRock Hospital and freestanding emergency center
"After 10 years of dedicated service to Bryan/College Station and the surrounding communities,
it is with a heavy heart that we share CapRock Health System is closing both our hospital in
Bryan and our 24-hour emergency center in College Station on or before December 13, 2024.
It has been our privilege to provide patients with the highest quality emergency and hospital
care. Due to a combination of economic and market factors, it is no longer feasible.for CapRock
to continue our operations.
We sincerely thank even'patient for trusting us with their care, and we especially thank every
member of our medical team and business associates for their commitment to our organization
and gift of service to the community.
Until further notice,patients may continue to obtain account information and medical records by
following instructions on the CapRock website at
https://caprockhealthsystem.com/resources/important-links/. "
Dr. Lon Young. MD F.4AEM Chief Medical Officer, CapRock Health System
Marci Turner
From: Bruce L. Erratt
Sent: Wednesday, July 16, 2025 8:55 AM
To: Marci Turner
Cc: Katie D. Conner
Subject: Re: CapRock Hospital FY 25 LPPF writeoff
I met with the representatives of the Local Providers when we amended the tax rate last month. It was
their opinion that the taxes were NOT collectible. According to them, CapRock was completely out of
business and had no known assets.
Bruce L. Erratt
General Counsel
Brazos County, Texas
Get Outlook for OS
From: Marci Turner<MTurner@brazoscountytx.gov>
Sent: Wednesday, July 16, 2025 8:50:43 AM
To: Bruce L. Erratt<BErratt@brazoscountytx.gov>
Cc: Katie D. Conner <KConner@brazoscountytx.gov>
Subject: CapRock Hospital FY 25 LPPF writeoff
Bruce,
With CapRock Hospital ceasing operation in December 2024, there exists a $238,707 delinquency for
their FY25 assessment, $159,138 of which is over 90 days past due. CapRock contacts are not
responding to our requests.
I would like to request the $238,707 be written off at an upcoming Commissioners Court
meeting. These revenues are within the LPPF. I would appreciate your comment on the collectability of
this receivable.
Thanks!
Marci Turner, CPA
First Assistant Auditor
Brazos County
200 S. Texas Ave, Suite 218
Bryan, TX 77803
979-361-4354
TF',
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BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of service fees for the offices of the Sheriff and Constables to be effective Januai
1, 2026.
"O: Commissioners Court
)ATE: 07/24/2025
:ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description Type
2026 Sheriff Constable Fees.pdf 2026 Sheriff and Constable Fees Cover Memo
IJ
OG 0.
,t,TY OF
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Purchasing NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of Agreement#25-085 Post-Adjudication Secure Residential Treatment of
Juveniles with Harris County.
-O: Commissioners Court
:ROM: Bobby Espinoza
)ATE: 07/31/2025
:ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
This contract provides secure residential services to juvenile offenders with long term care
JOTES/EXCEPTIONS: Failure to approve will delay necessary treatment. This contract is fully budgeted by
Juvenile Services. This contract expires August 31, 2027.
ATTACHMENTS:
File Name Description Type
Partially Executed Agreement.pdf Partially Executed Agreement Backup Material
BRAZOS COUNTY COMMISSIONERS COURT ON BEHALF OF THE BRAZOS COUNTY JUVENILE
PROBATION DEPARTMENT
and
THE HARRIS COUNTY JUVENILE BOARD ON BEHALF OF THE HARRIS COUNTY JUVENILE
PROBATION DEPARTMENT
THE STATE OF TEXAS §
COUNTY OF HARRIS §
Post-Adjudication Secure Correctional Facility Residential Treatment Services
This Interlocal Cooperation Agreement ("Agreement") is made and entered into by and between
the Brazos County Commissioners Court on behalf of the Brazos County Juvenile Probation Department
(collectively referred to as "Sending County"), a political subdivision of the State of Texas, and the Harris
County Juvenile Board on behalf of the Harris County Juvenile Probation Department (collectively
referred to as "Receiving County"), a political subdivision of the State of Texas. This Agreement is
entered into by the parties pursuant to authority granted under the Interlocal Cooperation Act, Texas
Government Code, Chapter 791. The Sending or Receiving Board, and Sending or Receiving Department
are herein collectively as the "Parties" and individually as "Party."
WHEREAS, the Texas Juvenile Justice Department (TJJD) has made grant funds available to
Receiving County to improve the region's ability to treat children locally, improve outcomes, and
decrease the likelihood of commitment to the TJJD; and
WHEREAS, the goal of the grant fund is to support regions in their ability to provide an array of
rehabilitative services for children and their families to include evidence-based, intensive community-
based, residential, re-entry and aftercare programs; and
WHEREAS, Sending County is seeking secure post-adjudication correctional residential
treatment services for children under the supervision of its juvenile probation department who are at
risk of commitment to the TJJD; and
WHEREAS, Receiving County has the ability to provide said services.
NOW, THEREFORE, in consideration of the mutual covenants and agreements stated herein, the
parties agree as follows:
ARTICLE I
PURPOSE
1.01 The purpose of this Agreement is to provide Sending County with secure post-adjudication
correctional treatment services for children under the probation supervision of Sending County
who have been accepted by the Harris County Chief Juvenile Probation Officer (Harris County
Chief) or his/her designee for placement at the Harris County Leadership Academy (HCLA), a
secure post-adjudication correctional facility that provides a comprehensive behavioral and
mental health therapeutic services through its Quest Program. Sending County intends to utilize
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the residential treatment programs of the HCLA on an "as space is available" basis.
ARTICLE II
DEFINITIONS
2.01 For purposes of this Agreement, the following definitions apply:
A. "Child/Children": Any child/children under juvenile probation supervision of Sending County
who have been accepted by the Harris County Chief for placement at the HCLA.
B. "Child's Probation Officer": A juvenile probation officer of the Sending County who is
assigned to a Child.
C. "Detention Center": Harris County Juvenile Detention Center, a secure pre-adjudication
detention facility located at 1200 Congress Street, Houston, Texas 77002.
D. "Facilities": Collectively refers to the Detention Center and the Harris County Leadership
Academy.
E. "Facility Administrator": The individual designated by the Harris County Juvenile Board or
the Harris County Chief who has ultimate responsibility for managing and operating the
HCLA. This definition includes the certified juvenile supervision officer who is designated in
writing as the acting Facility Administrator during the absence of the Facility Administrator.
F. "Harris County Chief": Harris County Chief Juvenile Probation Officer.
G. "HCLA": Harris County Leadership Academy, a secure post-adjudication correctional facility
located at 9120 Katy Hockley Road, Katy, Texas 77493.
H. "HIPAA": Health Insurance Portability and Accountability Act of 1996 (Public Law 104-191).
I. "ITP": Individualized Treatment Plan.
J. "PREA": Prison Rape Elimination Act of 2003 (28 CFR §115).
K. "Quest Program": A 36-week comprehensive and therapeutic treatment program for youth
who commit serious offenses.
L. "Regional Diversion Coordinator": Receiving County's staff designated to serve as the liaison
and primary point of contact for Sending Counties.
M. "Treatment Team": Multidisciplinary team comprised of, at minimum, probation, residential
and treatment staff directly involved with a child's treatment and programming in the HCLA.
ARTICLE III
TERM
3.01 This Agreement shall become effective upon the signing hereof by both parties ("the Effective
Date") and expire on August 31, 2027, subject to continued funding by either party.
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ARTICLE IV
OPERATIONAL AUTHORITY
4.01 Receiving County operates a pre-adjudication secure detention facility and post-adjudication
secure correctional facilities. The HCLA is a secure post-adjudication correctional facility, and the
Detention Center is a secure pre-adjudication detention facility. These facilities are registered
with the TJJD and certified by the Harris County Juvenile Board.
ARTICLE V
ACCEPTANCE & PLACEMENT OF CHILD
BY RECEIVING COUNTY
5.01 The HCLA Quest Program placement objectives are to provide:
5.01.1 Effective programming and therapeutic services for children placed in the HCLA.
5.01.2 Skills and techniques to self-manage behaviors, and improve decision-making.
5.01.3 A successful transition and re-entry for children returning to their community.
5.02 Acceptance or denial shall adhere to the following process: 1) Sending County will email the
Receiving County's Regional Diversion Coordinator at the email listed in Article 5.03; 2)
Receiving County's Regional Diversion Coordinator will request the "Interagency Placement
Application" and other relevant documents from Sending County; 3) If the Receiving County's
Regional Diversion Coordinator makes and initial determination for program candidacy; 4)
Receiving County's Regional Diversion Coordinator will forward the "Interagency Placement
Application" and other relevant documents to the HCLA Clinical Director for final review and
approval. 5) Once a final decision is made, the Receiving County Regional Diversion Coordinator
will send a letter to Sending County concerning youth's acceptance or denial.
5.03 Prior to admission, Receiving County shall receive from Sending County the TJJD "Interagency
Placement Application" and any other pre-admission records pertaining to a child as currently
listed, or subsequently amended, in 37 Texas Administrative Code, Sec. 343.600. All documents
shall be sent by email to the Regional Diversion Coordinator,
Regionalizationapplication@hcipd.hctx.net.
Regional Diversion Coordinator
Harris County Juvenile Probation Department
1200 Congress Street
Houston, Texas 77002
713-222-4250 (Telephone)
ARTICLE VI
RESPONSIBILITIES AND OBLIGATIONS
OF RECEIVING COUNTY
6.01 Level of Care. Receiving County's programs all meet or exceed "specialized" level of care
standards as outlined by TJJD.
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6.02 HCLA Quest Program. Services to be provided include:
6.02.1 Routine supervision, intervention, and therapeutic services to provide for a child's
safety, involvement in age-appropriate structured activities, educational and rehabilitative
services, and guidance from professionals and paraprofessionals to help attain or improve
functioning appropriate to a child's age and functioning/development.
6.02.2 A full range of treatment and rehabilitative interventions including educational, social,
recreational, psycho-educational, as well as behavioral and mental health services.
6.02.3 Specialized treatment of children in need of comprehensive and intensive behavioral
and mental health therapeutic treatment. This treatment may be offered within the general
HCLA program and would be tailored to effectively stabilize, manage, and treat the specialized
needs of these children in a developmentally appropriate manner. In addition, specialized family
focused treatment to include chaperone training as a program component for those children
receiving therapeutic interventions in the Quest Program.
6.02.4 Appropriately licensed medical and mental health professionals to manage and facilitate
ongoing treatment, to include crisis intervention, as needed.
6.02.5 Monthly Treatment Team meetings to develop and refine Individualized Treatment
Plans (ITPs), monitor the progress of children, and plan each child's transition back to the
community.
6.03 Education. Within the limits of state and federal law, all children will have access to, at a
minimum, appropriate public education and related services through the Excel Academy Charter
School (Excel Academy) while residing at the HCLA.
6.04 Basic Medical Care. Medical health care services that can be provided at the HCLA.
6.05 Written Reports. Receiving County shall provide the Child's Probation Officer with a written
report of the child's progress toward, or achievement of goals/objectives contained in the ITP on
a monthly basis.
6.06 Emergency Notification. Receiving County will ensure that the child's parent/legal
guardian/custodian, Child's Probation Officer, and any person specifically designated by an
authorized agent of Sending County are promptly notified if a child makes an unauthorized
departure, becomes seriously ill, is involved in a serious accident or incident, or has been
transported to a hospital or emergency care facility.
ARTICLE VII
RESPONSIBILITIES AND OBLIGATIONS
OF SENDING COUNTY
7.01 Transportation. Sending County shall be responsible for all transportation needs of a child, a
Child's Probation Officer, and a child's family to and from Receiving County, except for the
child's transportation needs within Harris County, Texas.
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7.02 Probation Supervision. A child's probation supervision shall remain under the jurisdiction of
Sending County while the child is receiving services under this Agreement.
7.03 Case Plan/Case Plan Review. The Child's Probation Officer is responsible for completing the
Case Plan and ongoing Case Plan Reviews, and for providing copies to the Regional Diversion
Coordinator upon child's placement in the HCLA. All Case Plans and Case Plan Reviews shall be
conducted in accordance with 37 Texas Administrative Code Chapter 341 or Section 341.506.
7.04 Service of Summons and Petition. The Sending County shall serve all necessary court orders,
including but not limited to, summons, petitions, and motions, on the child's parent/legal
guardian as requested by the Receiving County.
7.05 Child's Parent and Probation Officer Participation. The parties acknowledge that a significant
part of a child's rehabilitation process is parental involvement. The ISC program requires a
child's parent/legal guardian/custodian to participate in treatment planning, family services, and
transition planning, either in person or remotely. If a child's parent/legal guardian/custodian is
unable to attend in person, arrangements may be made for participation via a variety of means
including HIPAA compliant audio/visual technology, which may include utilizing the internet. The
ISC program requires that a Child's Probation Officer participate in treatment planning, multi-
disciplinary team progress reviews, and transition planning. A Child's Probation Officer shall
conduct monthly visits, either in person or virtually, with a child from a Sending County.
ARTICLE VIII
SEPARATION OR DISCHARGE FROM THE ISC
8.01 When a child's separation from the HCJPD Quest Program is required due to disciplinary issues
or concerns for the safety and security of the child, other children, or staff, the child may be
transferred to the Detention Center for temporary housing. The child may remain separated
from the program until the Facility Administrator or designee deems it appropriate for the child
to return to the program or to be discharged from the HCLA in accordance with Sec. 8.02 below.
8.02 If a child commits a new offense or a violation of probation while residing at the HCLA, the child
may be transferred to the Detention Center or to the Harris County Jail depending on the child's
age and offense level. Receiving County will promptly contact Sending County to determine the
next course of action for the child. If Receiving County elects to discharge the child from the
HCLA, Sending County shall pick up the child at the Detention Center promptly within 24 hours,
excluding weekends and holidays. Parties acknowledge that the sole purpose for placing the
child in the Detention Center is for Sending County to promptly pick up their child. The
Detention Center will not be considered an alternative placement location. Receiving County will
only release a child to a person or agency specifically designated by an authorized agent of
Sending County.
8.03 Receiving County reserves the right to discharge a child from placement at the HCLA at its sole
discretion and for any reason whatsoever. If the child is discharged, Sending County must send
an authorized person or agency to pick up the child promptly within 24 hours, excluding
weekends and holidays. In any event, Receiving County will only release a child to a person or
agency specifically designated by an authorized agent of Sending County.
ARTICLE IX
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POST-DISCHARGE COLLABORATION
9.01 Parties acknowledge that successful transition and re-entry into the community is a primary
objective of the HCLA Quest Program. Provided a child remains under Sending County's
supervision following successful discharge from the HCLA, parties agree and commit to
maintaining collaborative contact for up to twelve (12) months or the extent of the child's
probation term regarding the child's transition back to the community.
9.02 Post-discharge collaboration will: 1) promote successful transition and re-entry to benefit the
child, family, and community; and 2) assist Receiving County in evaluating and potentially
implementing programmatic changes to benefit other children, families, and communities in the
future.
ARTICLE X
COMPENSATION
10.01 Subject to available funding, payment for services provided under this Agreement shall initially
be made from the grant fund maintained and designated for this purpose by the TJJD. Said
funding will: 1) compensate Receiving County for the services performed under this Agreement;
and 2) be made from current available TJJD grant funding. It is understood and agreed to by the
parties that this Agreement is funded with state appropriated grant funds and shall be subject to
termination without penalty, either in whole or in part, if funds are not available or are not
appropriated by the Texas Legislature.
10.02 If grant funds are not available to compensate Receiving County for post-adjudication services
performed under this agreement, Sending County Agrees to pay Receiving County the per diem
rate of$507.36 for such services per Section 10.06 below. Receiving County will promptly notify
Sending County, in writing, when funds have been depleted and when Sending County's funding
obligation will begin. If Sending County decides not to assume this financial responsibility, then
Sending County must notify Receiving County and agree to pick up their child at the time the
grant funds have been depleted.
10.03 The Parties agree that the portion of any day on which a child arrives at a Receiving County
facility shall be computed as a full day under this Agreement.
10.04 Sending County shall be responsible for all medical service costs not included in the basic
medical care provided in the HCLA Quest Program.
10.05 If any per diem or medical service costs are assessed, then Receiving County shall submit an
invoice for payment to the Sending County within thirty (30) working days following the end of
the invoiced month. Each invoice shall include information deemed necessary for adequate
fiscal control including the child's initials, SID number, number of days the child was placed
during the invoiced month, and the per diem rate at the time. Receiving County will send
invoices to:
Brazos County Juvenile Probation Department
Attn: 4904 W. State Hwy 21
Bryan, Texas 77803
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10.06 Invoices submitted by Receiving County shall be paid by Sending County within thirty (30) days
of receipt. The check will reference the Receiving County's invoice number and will be made
payable to "Harris County Juvenile Probation."
Payment will be sent to: Harris County Juvenile Probation Department
Attn: Budget and Supportive Services Division
1200 Congress Street, 8th Floor
Houston,Texas 77002
10.07 Sending County will direct any inquiries regarding an invoice or other fiscal matter to Receiving
County's Budget Director at (713) 222-4824. Sending County will not contact any other
Receiving County employees regarding fiscal matters.
ARTICLE XI
REPRESENTATIONS
11.01 Receiving County hereby represents and states the following:
A. That it has all necessary right, title, license, and authority to enter into this Agreement.
B. That it is qualified to do business in the State of Texas; that it holds all necessary licenses and
staff certifications to provide the type(s) of services being contracted for; that it is in compliance
with all statutory and regulatory requirements for the operation of its business; and that there
are no taxes due and owing to the State of Texas, the County of Harris, or any political
subdivision thereof.
C. That it will adhere to all federal, state, county and city laws, ordinances, regulations, and
standards applicable to the provision of services described herein and the performance of all
obligations undertaken pursuant to this Agreement.
D. That all its employees, interns, volunteers, and other individuals providing services to children
under the auspices of Receiving County will report and investigate any incident or allegation of
abuse, neglect, exploitation, death, or other serious incident involving a child in its Facilities in
accordance with Chapter 261, Texas Family Code, and Title 37, Texas Administrative Code,
Chapter 358, or successor provisions, and PREA. Additionally, all incidents and allegations,
including sexual abuse, serious physical abuse, and death will be faxed or emailed to Sending
County's Chief Juvenile Probation Officer or other authorized designee, within 24 hours of the
initial report.
E. That it prominently posts in all public and staff areas in all its office and facility areas, both the
English and Spanish language versions of the following official notice forms: TJJD Notice to
Public Regarding Abuse, Neglect and Exploitation; and TJJD Notice to Employees Regarding
Abuse, Neglect and Exploitation.
F. That it will permit Sending County to examine and evaluate its program of services provided
under the terms of this Agreement and/or to review the records of an individual child in
accordance with Sec. 58.0052, Family Code. Receiving County agrees to maintain any childcare
records, treatment records, and any documents connected with the provision of childcare and
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special treatment services for a minimum of seven (7) years after the child's final discharge or
until any pending litigation, claim, audit or review, and all questions arising therefrom have been
resolved. Sending County's examination and evaluation of the ISC program may include site
visitation, observation of programs in operation, interviews, and the administration of
questionnaires to staff, as well as children, when deemed necessary.
G. That it will cooperate with and testify in any formal, informal, administrative, or judicial
proceeding or hearing regarding any matter Sending County considers necessary for the
investigation of abuse, neglect, or exploitation allegations, complaints, financial, and
programmatic audits, or any other matter under its authority. Compliance with this provision is
not intended as, nor does it constitute, a contractual waiver of the privilege against self-
incrimination or any other right or privilege guaranteed under law.
H. That it will maintain strict confidentiality of all information and records relating to children from
Sending County and will not re-disclose the information except as required to perform the
services to be provided pursuant to this Agreement, or as may be required by law.
That it will respect and protect the civil and legal rights of all children and their parents. It will
not unlawfully discriminate against any employee, prospective employee, child, parent/legal
guardian/custodian on the basis of age, race, color, sex/gender, religion, disability, military
status, sexual orientation, national origin, or other legally protected categories, classes, or
characteristics.
11.02 Receiving County has adopted and will comply with PREA, which establishes a zero-tolerance
standard against sexual assault and sexual harassment of incarcerated persons, including
juveniles, and addresses the prevention, detection, elimination, and reporting of sexual assault
in juvenile facilities. Pursuant to the PREA standards, Receiving County will:
A. Permit Sending County to monitor its facilities and records as necessary to ensure that
Receiving County is in compliance with said standards. Receiving County will make available
to Sending County a copy of its most recent PREA audit. Receiving County will be
responsible for the financial cost associated with any PREA audit.
B. Collect accurate, uniform data for every allegation of sexual abuse at its facilities, using the
most recent version of the Survey of Sexual Violence issued by the Department of Justice,
and will provide all incident-based sexual abuse data and aggregated sexual abuse data for
the previous calendar year to Sending County no later than October 31st of each year.
C. Ensure that all its employees, interns, volunteers, and other individuals working under the
auspices of Receiving County who provide goods or services directly to children in a Facility
undergo the requisite background checks, child abuse registry checks, and training
certification explaining their responsibilities under Receiving County's sexual abuse and
sexual harassment prevention, detection, and response policies and procedures.
ARTICLE XII
DEFAULT
12.01 An event of default will occur under the following circumstances:
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A. Receiving County defaults by failing to perform the services or any of the other
responsibilities and obligations called for by this Agreement and, after receiving notice of
default by Sending County, does not cure such default within a period of thirty (30) days.
B. Sending County defaults by failing to pay for any services in accordance with the provisions
of Article XI herein and, after receiving notice of default by Receiving County, does not cure
such default within a period of thirty (30) days.
ARTICLE XIII
TERMINATION
13.01 This Agreement may be terminated:
A. In an event of default as defined in Article XII herein above;
B. By either party upon thirty (30) days' written notice to the other party of the intention to
terminate; or,
C. Upon exhaustion of available funds by either party.
ARTICLE XIV
CONFIDENTIALITY
14.01 The Receiving and Sending Counties may obtain protected health information related to the
child under Chapter 58, Texas Family Code, which must be kept confidential. The Receiving and
Sending Counties must comply with all applicable state or federal laws or regulations requiring
confidential information to be safeguarded, used, or disclosed only for authorized purposes by
authorized users, including but not limited to: HIPAA privacy, security, and breach notification
regulations; relevant Texas Family Code provisions; Sec. 159.005, Texas Occupations Code; and
Sec. 129.001, Texas Civil Practice and Remedies Code.
ARTICLE XV
MISCELLANEOUS
15.01 Receiving County may not assign or subcontract any of its rights, duties and/or obligations
arising out of this Agreement without the prior written consent of the Sending County.
15.02 Each party to this Agreement will be responsible for its own actions in providing services under
this Agreement and shall not be liable for any civil liability that may arise from the actions of the
other party. The parties expressly acknowledge and agree that no provision of this Agreement is
in any way intended to constitute a waiver by either party of any immunities from suit or from
liability to which either party otherwise may be entitled, nor will it be so construed.
15.03 Within five (5) business days of receiving notice of any claim, demand, suit, or any action made or
brought against either party, arising out of the activities conducted pursuant to this Agreement,
the party will give written notice to the other party of such claim, demand suit or other action.
The notice must include: (a) the name and address of the claimant; (b) the basis of the claim,
action or proceeding; (c) the court, if any, where such claim, action, or proceeding was instituted;
Page 9 of 11
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and(d)the name or names of any person(s)against whom such claim is being made.
15 04 This Agreement shah be construed under and in accordance with the laws of the State of Texas,
and all obligations of the parties created hereunder are performable in Harris County,Texas.
15.05 Exclusive venue for any litigation arising from this Agreement shall be in Harris County,Texas.
16.06 By entering into this Agreement, the parties do not intend to create any obligations express or
implied other than those set out herein; further, the parties do not intend to create any rights in
any third party by virtue of this Agreement.
15.07 In the event any one or more of the provisions contained in this Agreement shall for any reason
be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceable provision shall not affect any other provision thereof and this Agreement shall be
construed as if such invalid, illegal, or unenforceable provision had never been contained
therein.
15.08 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes
any prior understandings or written or oral Agreement between the parties respecting the
subject matter hereof.
15.09 No amendment, modification, or alteration of the terms hereof shall be binding unless the same
be in writing, be dated subsequent to the date hereof, and be duly executed by the parties
hereof.
15.10 The Harris County Chief may amend, suspend,give notice,or terminate this Agreement on behalf
of the Board.
15.11 A waiver by either party of a breach or violation of any provision of the Agreement shall not be
deemed or construed to be a waiver of any subsequent breach.
15.12 This Agreement may be executed in several counterparts. Each counterpart is deemed an
original and all counterparts together constitute one and the same instrument. In addition,
each party warrants that the undersigned is a duly authorized representative with the power to
execute the Agreement.
ARTICLE XVI
EXECUTION
16.01 Each person signing this Agreement warrants that they have power and authority to bind the
party for which they sign to all of the terms and conditions of this Agreement.
ON , 202 FULLY EXECUTED IN DUPLICATE, EACH OF WHICH
SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL.
HARRIS COUNTY JUVENILE BOARD BRAZOS CO it COMMISSIONERS COURT
I
opF Ackikel 1,16-ic)e,
Page 10 of 11
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JUDGE LINA HIDALGO,CHAIR JUDGE k It, ROW I ,CHAIR
Harris County Juvenile Board Brazos County Commissioners Court
Henry Gonzales, L-. rJ p A R ;
Chief Juvenile Probation Officer Chief Juvenile Probation Officer
Harris County Juvenile Probation Department Brazos County Juvenile Probation Department
APPROVED AT TO FORM:
CHRISTIAN D. MENEFEE
Harris County Attorney
By:
Assistant County Attorney
C.A. File No, 25GEN
Page 11 of 11
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and(d)the name or names of any person(s) against whom such claim is being made.
15.04 This Agreement shall be construed under and in accordance with the laws of the State of Texas,
and all obligations of the parties created hereunder are performable in Harris County,Texas.
15.05 Exclusive venue for any litigation arising from this Agreement shall be in Harris County,Texas.
16.06 By entering into this Agreement, the parties do not intend to create any obligations express or
implied other than those set out herein; further, the parties do not intend to create any rights in
any third party by virtue of this Agreement.
15.07 In the event any one or more of the provisions contained in this Agreement shall for any reason
be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceable provision shall not affect any other provision thereof and this Agreement shall be
construed as if such invalid, illegal, or unenforceable provision had never been contained
therein.
15.08 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes
any prior understandings or written or oral Agreement between the parties respecting the
subject matter hereof.
15.09 No amendment, modification, or alteration of the terms hereof shall be binding unless the same
be in writing, be dated subsequent to the date hereof, and be duly executed by the parties
hereof.
15.10 The Harris County Chief may amend, suspend,give notice,or terminate this Agreement on behalf
of the Board.
15.11 A waiver by either party of a breach or violation of any provision of the Agreement shall not be
deemed or construed to be a waiver of any subsequent breach.
15.12 This Agreement may be executed in several counterparts. Each counterpart is deemed an
original and all counterparts together constitute one and the same instrument. In addition,
each party warrants that the undersigned is a duly authorized representative with the power to
execute the Agreement.
ARTICLE XVI
EXECUTION
16.01 Each person signing this Agreement warrants that they have power and authority to bind the
party for which they sign to all of the terms and conditions of this Agreement.
ONt,l(AL1�,� s7 , 202 y`L FULLY EXECUTED IN DUPLICATE, EACH OF WHICH
SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL.
HARRIS COUNTY JUVENILE BOARD BRAZOS CO COMMISSIONERS COURT
Vs ( ACCi(9 CO c,+ I-0*f,
Page 10 of 11
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JUDGE LINA HIDALGO,CHAIR JUDGE k -CICCCl I , CHAIR
Harris County Juvenile Board Brazos County Commissioners Court
Henry I J<i _n a R, C,1Cert'SD+-.
Chief Juvenile Probation Officer Chief Juvenile Probation Officer •
Harris County Juvenile Probation Department Brazos County Juvenile Probation Department
APPROVED AT TO FORM:
CHRISTIAN D. MENEFEE
Harris County Attorney
By: Neehanka Tumati
Tu,n.at,,
Assistant County Attorney
C.A. File No, 2SGEN
Page 11 of 11
07/01/2025-Executive Final
rs�e r T'
un
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Purchasing NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of Agreement#25-147 Tax Statements with VariVerge, LLC in the amount of
$73,319.35.
-O: Commissioners Court
ROM: Presley Nelson
)ATE: 07/29/2025
:ISCAL IMPACT: True
3UDGETED: True
)OLLAR AMOUNT: $73,319.35
The vendor prints and mails the 2025 Tax Statements and Levy Roll for the Tax Office,
JOTES/EXCEPTIONS: based on the electronic file provided to them and as required by statute. Failure to approve
will delay printing and may cause the statements to miss a mailing deadline. This
agreement is fully budgeted by the Tax Office.
ATTACHMENTS:
File Name Description Type
Partly Executed Agreement.pdf Partly Executed Agreement Backup Material
List of Vendors.pdf List of Vendors Backup Material
Letter from Department.pdf Letter from Department Backup Material
Bid Specifications.pdf Bid Specifications Backup Material
MASTER SERVICES AGREEMENT
This Master Services Agreement("Agreement")is made as of kiwi&6, 2025(the"Effective Date")by and between
VARI VERGE,LLC,a Texas limited liability company("VariVerge")having an office at 920 SW 9th Ave.,Amarillo,
TX 79101 and 8949 Diplomacy Row,Dallas,TX 75247 and BRAZOS COUNTY TAX ASSESSOR/COLLECTOR,
("Customer"), having its principal place of business at 4151 County Park Ct., Bryan, TX 77802. For purposes of
this Agreement,Customer or VariVerge may be referred to individually as"Party"or collectively as the"Parties".
WHEREAS, VariVerge is the owner and operator of a print and mail service company with locations in Amarillo,
Texas and Dallas,Texas;and
WHEREAS,Customer agrees to use certain services provided by VariVerge and VariVerge agrees to provide certain
services to Customer as set forth in this Agreement.
NOW THEREFORE, in consideration of the mutual promises and covenants herein contained, and other good and
valuable consideration,the receipt and sufficiency of which are hereby acknowledged,the parties agree as follows:
1. Services. Customer agrees to engage VariVerge to provide the following services(the"Services"):
1.1 VariVerge agrees to provide a Secure File Transfer Protocol (SFTP) site for the transmission of
confidential documents to VariVerge.
1.2 VariVerge agrees to process, print and mail tax statements and any other requested documents on
behalf of Customer.
1.3 VariVerge agrees to provide Customer with the lowest qualified United States Postal Services
Automated First-Class Commercial Letter Rates.
1.4 VariVerge agrees to provide automated email notifications to Customer as its jobs are completed.
1.5 VariVerge agrees to reprint damaged pieces internally from the original print file provided by
Customer.
1.6 Subject to conditions outside of the control of VariVerge,VariVerge agrees to complete the Services,
as requested by Customer,and deliver to the United States Postal Service on the appropriate delivery
date as designated by Customer. However, it is understood that the ability of VariVerge to satisfy
this condition is subject to Customer providing all data to VariVerge with a lead time of at least three
(3) business days after all proofs have been approved by Customer. Failure to provide all requisite
data to VariVerge with the lead time specified in this paragraph may result in Customer's delivery
date being adjusted by VariVerge.
1.7 Should Customer provide VariVerge with any information that is reasonably considered personal
information, should VariVerge become aware of any misuse, breach, compromise or other
unauthorized disclosure of the personal information, VariVerge will notify Customer immediately.
1.8 The Services will also include any other tasks which the Parties may agree on from time to time, as
evidenced in writing,signed by both Parties.
2. Terms of Payment. In consideration of VariVerge's satisfactory performance of the Services,as described
above,Customer agrees as follows:
2.1 To pay VariVerge for the Services according to the estimate of services attached hereto as Exhibit
2.2 To remit payment for any invoice received within thirty (30) days of the date of said invoice for
Services rendered by VariVerge in accordance with this Agreement.
2.3 In the event Customer fails to timely pay an invoice for the full amount stated therein,a late fee equal
to ten percent(10%)shall be added to the amount due and interest shall accrue from the calendar day
following the date of the invoice.
2.4 With respect to the prices that are specified on Exhibit"A",Customer acknowledges that VariVerge
may adjust pricing on raw materials that are outside of VariVerge's control, including the price of
paper, envelopes and postage. Notice of any price adjustment will be submitted to Customer with
no less than thirty (30) days written notice along with supporting documentation for such price
adjustment. Furthermore.other than price adjustments for postage,VariVerge agrees that it will not
adjusting pricing during the Initial Term of this Agreement.
2.5 Should it become necessary to amend the pricing specified on Exhibit "A", Customer agrees that
said pricing may be modified by either (I) written amendment to Exhibit "A" or (2) Customer's
written approval of any quotation or estimate submitted by VariVerge as to said pricing changes.
3. Taxes. Customer, if applicable, shall pay. all sales, use, or other taxes, levied or imposed by reason of the
Services performed,except those taxes based on the net income or gross receipts of VariVerge.
4. Ownership. With respect to any ideas, concepts. know-how, techniques, inventions, discoveries or
improvements(and associated goodwill), including but not limited to computer software, whether in object
code or source code,that originated and/or were provided from Customer and relate to the Services("Work
Product"), shall be treated as follows:
4.1 All Work Product compiled and/or prepared by VariVerge under this Agreement shall be Customer's
sole property. Variverge acknowledges that all Work Product created pursuant to this Agreement is
"Work made for hire"and as such Customer is deemed to be the owner. Notwithstanding the above,
nothing contained in this Agreement shall be deemed to prohibit VariVerge from providing similar
services to third parties or from using derivatives of the Work Product created under this Agreement
(except for Customer's proprietary information)for other purposes without requirement for notification
or compensation to Customer.
4.2 Notwithstanding the foregoing,Customer shall retain all rights,title,and interest to all of its respective
Confidential Information, as defined in Section 7.1 below, independently developed by Customer
before commencement of the Services.
5. Indemnification and Insurance.
5.1 EXCEPT TO THE EXTENT PAID IN SETTLEMENT FROM ANY APPLICABLE
INSURANCE POLICIES,AND TO THE EXTENT PERMITTED BY APPLICABLE
LAW, EACH PARTY HEREBY AGREES TO INDEMNIFY AND HOLD
HARMLESS THE OTHER PARTY, AND ITS RESPECTIVE AFFILIATES,
OFFICERS, AGENTS, EMPLOYEES AND PERMITTED SUCCESSORS AND
ASSIGNS AGAINST ANY AND ALL CLAIMS, LOSSES, DAMAGES,
LIABILITIES, PENALTIES, PUNITIVE DAMAGES, EXPENSES, REASONABLE
LEGAL FEES AND COSTS OF ANY KIND OR AMOUNT WHATSOEVER,
WHICH RESULT FROM OR ARISE OUT OF ANY ACT OR OMISSION OF THE
INDEMNIFYING PARTY,ITS RESPECTIVE AFFILIATES,OFFICERS,AGENTS,
EMPLOYEES AND PERMITTED SUCCESSORS AND ASSIGNS THAT OCCURS
IN CONNECTION WITH THIS AGREEMENT. THIS INDEMNIFICATION WILL
SURVIVE THE TERMINATION OF THIS AGREEMENT.
5.2 VariVerge shall maintain the following commercial general liability insurance. including the
following limits and coverages during the term of this Agreement:
A. Limits
(I) $1,000,000 per occurrence
(2) $2,000,000 general aggregate
(3) $500,000 products/completed operations aggregate
(4) $1,000,000 cyber risk aggregate limit
B. Coverages
(I) Premises/operations
(2) Products/completed operations
(3) Blanket contractual, specifically covering the indemnity contained in this
contract
(4) Broad form property damage
(5) Independent Contractors
(6) Personal Injury
(7) Cyber Risk/Data Compromise/Computer Attack
5.3 All policies of insurance maintained by VariVerge shall:
5.3.1 require thirty (30) days' prior notice of cancellation, non-renewal, or material changes in
coverage(including, without limitation, in the case of nonpayment of premiums)to be delivered to
Customer, and any such cancellation, termination or material change shall not be effective until thirty
(30)days after receipt of such notice by Customer;and
5.3.2 provide that the insurance is primary without right of contribution from any other insurance
which might otherwise be available to the insured party.
6. Term & Termination.
6.1 Term. This Agreement shall commence on the Effective Date and shall continue thereafter for a
period of one(I)year(the"Initial Term"),or unless earlier terminated as set forth in this Agreement.
If either party fails to provide notice of termination at least thirty(30)days prior to the expiration of
the Initial Term, this Agreement shall continue for an additional one (I) year, unless earlier
terminated as set forth in this Agreement.
6.2 Termination upon Breach. VariVerge or Customer may terminate this Agreement if the other party
breaches its obligations under this Agreement, provided that the breaching party is given 30 days
written notice prior to the proposed termination during which the breaching party shall be given the
opportunity to cure the breach to the reasonable satisfaction of the other or, if the default cannot
reasonably be cured within 30 days, commence remedial steps, reasonably satisfactory to the non-
breaching party,to cure the default.
6.3 Immediate Termination.
6.3.1 Any party may terminate this Agreement immediately upon notice to the other party because
of(a)termination or cessation of the business of the other party,(b)the filing of a voluntary
or involuntary bankruptcy,receivership,or similar proceeding with respect to the other party,
(c)the other party becomes insolvent or makes an assignment for the benefit of its creditors,
or(d)change in control,such as but not limited to acquisition or merger.
6.3.2 In addition.Customer may terminate this Agreement immediately if VariVerge or any of its
representatives (a)is convicted of a felony or crime of moral turpitude, (b)commits any
dishonest or fraudulent act in the course of performance under this Agreement, (c)violates
any of Customer's policies applicable to VariVerge. including safety and security, or any
law or regulation pertaining to the business of Customer, or (d)breaches or threatens to
breach any of the provisions of Section 7 of this Agreement.
6.4 Termination Without Cause. Notwithstanding the provisions of Sections 6.1, 6.2, and 6.3, either
party may terminate this Agreement at any time,with or without cause,by providing 120 days prior
written notice to the non-terminating party of its desire to terminate this Agreement (the
"Termination Date").
6.5 General. In the event of termination by either party for any reason,Customer shall pay VariVerge
for all Services performed up to the Termination Date, provided that if Customer terminates this
Agreement under subsection 6.2 above because of a breach by VariVerge,then Customer shall not
be required to pay VariVerge for any Services performed that is the subject of a dispute between the
Parties until such time as the dispute is resolved. Sections 2. 4, 5, 7 and 10 shall survive the
termination of this Agreement.
7. Confidentiality.
7.1 VariVerge shall maintain the confidentiality of all information received or secured from Customer
or its designee as a result of this Agreement(collectively "Confidential Information"),during the
effectiveness of this Agreement and thereafter. Such confidential information includes, but is not
limited to, the terms and conditions of this Agreement, bank account information, records, books,
financial data, customer, employee and vendor information furnished by Customer, together with
any analyses,compilations, studies, reports or other documents based in whole or in part upon such
information. All Confidential Information and all copies of Confidential Information remain the sole
property of the Customer.
7.2 Each party acknowledges that in the performance of any Services it may be supplied with
Confidential Information of the other party. Each party shall treat, protect, and safeguard as
proprietary and confidential this Agreement and all Confidential Information disclosed to the other
under this Agreement using at least as great a degree of care as used to maintain the confidentiality
of its own Confidential Information, but in no event less than a reasonable degree of care. Except
with specific prior written authorization, neither party shall use any of the other party's Confidential
Information other than for the purpose for which it has been disclosed in connection with the
performance of the Services. Each party agrees that it will disclose the other party's Confidential
Information only to its employees who need to know such information, provided that such employees
are bound by terms and conditions protecting such Confidential Information substantially similar to
those of this Agreement.
7.3 Each party acknowledges that the disclosure of any Confidential Information, except as expressly
permitted by this Agreement,will cause irreparable injury for which the injured party may not have
an adequate remedy at law. Accordingly,either party may obtain injunctive relief against the breach
or threatened breach of any of the foregoing undertakings in addition to any other legal remedies that
may be available, and each party hereby consents to the obtaining of such injunctive relief.
7.4 The above restrictions will not apply to any Confidential Information that(a)is rightfully known or is
in the rightful possession of the receiving party as of the date of its disclosure by the disclosing party,
(b)is in the public domain or generally distributed or made available to others by the disclosing party
following the date of its disclosure by the disclosing party without restriction as to use or disclosure,
(c)lawfully becomes known or available to the receiving party from third parties who are not under a
similar agreement directly or indirectly with the disclosing party regarding disclosure, or
(d)independently developed by the receiving party. If Vari Verge is or could be legally compelled to
make disclosure,VariVerge will notify Customer prior to making such disclosure and take all available
steps to limit the effects of such disclosure and,if possible,require the parties to whom the information
is disclosed to maintain the confidentiality of such information.
7.5 The provisions of this Section 7 shall remain in effect for a period of three (3)years from the date of
the termination of this Agreement.
7.6 Upon either party's demand, or upon the termination of this Agreement, subject to applicable law
and record retention policies, the Parties shall comply with each other's reasonable instructions
regarding the disposition of Confidential Information that may include return of any and all
Confidential Information(including any copies or reproductions thereof). Such compliance shall be
certified in writing, including a statement that no copies of confidential information have been kept.
8. Obligations of Customer. In order to ensure the integrity and safety of all data provided to Vari Verge by
Customer,Customer agrees to the following:
8.1 Customer agrees to monitor its data and ensure that any data transferred to Vari Verge via its Secured
File Transfer Protocol (SFTP) is free of any virus, malware or any other form of corruption prior to
the receipt of said data by VariVerge;
8.2 Customer is responsible for understanding and implementing encryption protocols to protect data
during transfer to VariVerge;
8.3 Customer shall ensure that any user ID and/or password information given to Customer in order to
access any application provided by VariVerge is kept in a secure manner and only used authorized
employees;
8.4 Should an employee of Customer have authorization rights revoked to any VariVerge application by
Customer,Customer shall immediately notify VariVerge;
8.5 Customer shall immediately notify VariVerge of any actual or suspected information security
breaches, including compromised user accounts and/or passwords;
8.6 Customer shall notify VariVerge of changes made to technical or administrative contact information
in a timely manner;
8.7 If applicable, Customer agrees to monitor, understand and properly manage its data storage
requirements to ensure efficient data exchange between Customer and VariVerge;
8.8 Customer shall promptly notify VariVerge of any regulatory issues that may affect the Services
provided by Vari Verge; and
8.9 In the event data sent to VariVerge by Customer corrupts,damages or otherwise impairs the network
operated by VariVerge as well as any machine connected to that network, Customer agrees to
reimburse VariVerge for all reasonable costs related to the repair. restoration or replacement of its
network, system, and machines connected to said network as a result of the corrupted or otherwise
compromised data provided to VariVerge by Customer.
8.10 Customer agrees to send VariVerge test data which encompasses all variable components of a
document including, but not limited to, fields, logic, language, or designs that are expected to be
output in live production documents. Customer agrees to review the output of the test dataset for
accuracy and approval to proceed with production. Furthermore, should Customer modify their
document design or data format after VariVerge has processed Customer's sample data, Customer
agrees to notify VariVerge and provide VariVerge with revised test data a minimum of fifteen(15)
business days prior to scheduled production time in order to avoid possible delays in production.
8.11 In the event Customer requires special font(s)that require licenses prior to use,Customer shall notify
VariVerge of said font(s) and provide VariVerge with a license to use said font(s) or reimburse
VariVerge for the cost of acquiring the font(s) for use.
9. Warranty. During the Initial Term, as extended in accordance with Section 6, herein. VariVerge warrants
that any Services rendered by VariVerge during such time shall be performed with the care and skill
ordinarily used by other members of Van profession practicing under similar conditions at the same
time and in the same locality. If, however, in Customer's reasonable opinion any of VariVerge's personnel
fail to carry out the Services competently, Customer may notify VariVerge and VariVerge shall promptly
rectify the situation by devoting additional or alternative manpower to the Services at no additional charge
to Customer. In addition. VariVerge warrants that (a) it has all right and authority necessary to enter into
this Agreement.(b) it has all necessary licenses, permits, and registrations required to provide the Services,
and(c)it is in compliance with and will maintain compliance with all applicable Workers' compensation and
wage laws, and (d) it will be responsible for action(s) of subcontractors or affiliates it engages to perform
obligations under this Agreement.
10. Limitation of Liability. Notwithstanding any other provisions of this Agreement, neither party shall be
liable to the other party for any special, incidental, indirect or consequential damages whatsoever, including
lost profits or loss of business, arising out of, resulting from or in any way related to the Services or this
Agreement from any cause or causes,even if advised of the possibility of such damages.
11. Audit Rights and Financial Statements. Customer,at its own expense,may inspect VariVerge's operating
facilities with notice during normal business hours and will adhere to the VariVerge required procedures
implemented under SSAE 18. Customer, its internal auditors, hired third party auditors, and governing
regulatory agencies shall be entitled,at its own expense.to audit those records relating to duties of VariVerge
and its obligations under this Agreement. Customer shall provide VariVerge with reasonable notice prior to
the audit. Any audit conducted pursuant to this subparagraph shall be conducted during VariVerge's regular
business hours in a manner that does not interfere with its normal business activities,and shall be conducted
in accordance with such security procedures as the VariVerge may reasonably impose and subject to such
limitations as may be required under applicable law. Notwithstanding any restriction on the limitation of an
audit, either party may conduct any audits upon the showing of proof that an issue has arisen under this
Agreement or as required by law.
12. Dispute Resolution.
12.1 In the event a dispute arises out of or in connection with this Agreement, the Parties agree to first
attempt to settle the dispute between each other prior to bringing any outside third party into the
situation.
12.2 If the dispute is not resolved within a reasonable period then any or all outstanding issues shall be
submitted to mediation in accordance with any statutory rules of mediation,including,but not limited
to the Texas Civil Practice and Remedies Code.
13. Independent Contractor. Both parties agree and acknowledge that Vari Verge is an independent contractor
in relation to Customer, and shall not be considered an agent or servant of Customer. It is agreed that
VariVerge shall have the right to control the details of its Services. VariVerge and Customer agree that in
no respect shall any employee of Variverge be deemed to be an employee of Customer. VariVerge's
personnel will not be eligible for any employee benefits of Customer. Customer will not make deductions
from the fees it pays to VariVerge for employment taxes, FICA contributions, insurance or other amounts
with respect to persons performing Services under this Agreement,such obligations being the acknowledged
obligations of VariVerge. VariVerge is and will be at all times an independent contractor,and is not an agent
or employee of Customer. This Agreement shall not be construed to give Customer any right to exercise any
control over the business or operations of VariVerge or to direct in any respect the manner in which such
business or operations shall be conducted, it being understood and agreed that the control and direction of
such activities shall be and remain with VariVerge. Nothing contained in this Agreement shall be construed
as constituting a joint venture or partnership between Customer and VariVerge.
1.1. Non-Solicitation of Employees. Both Parties agree that during the Term of this Agreement, as defined
herein, and through the third anniversary of the expiration or termination of this Agreement, whichever shall
occur first,neither Party shall,acting alone or in conjunction with others,directly or indirectly, induce,solicit
or otherwise attempt to influence, any employee of either Party or its affiliates, to terminate his or her
employment with either Party.
15. Entire Agreement/Severability. This Agreement, including all exhibits, schedules and addenda, is the
exclusive statement of the terms and conditions between the parties with respect to the matters set forth
herein, and supersede all prior agreements. negotiations, representations, and proposals, written and oral.
Variance from, or additions to. the terms and conditions of this Agreement in any purchase order or other
written notification from VariVerge or Customer shall be of no effect. If any provision of this Agreement is
held unenforceable or inoperative by any court of law, either in whole or in part. the remaining provisions
shall be given full force and effect to the extent not inconsistent with the original terms of this Agreement.
16. Amendment; Waiver. All modifications to this Agreement and, if applicable, to any SOW, must be in
writing and signed by both parties. Failure or delay of either party to exercise any right or remedy hereunder
shall not constitute a waiver of rights or remedies under this Agreement.
17. Governing Law, Forum& Venue. This Agreement shall be governed by and construed in accordance with
the laws of the State of Texas, excluding its rules for conflicts of laws, regardless of where any action may
be brought. Any and all claims arising out of or relating to this Agreement will be filed in and heart by the
courts with jurisdiction to hear such suits located in Brazos County, Texas, and each Party consents to the
jurisdiction of such courts and irrevocably waives any objections thereto.
18. Assignment. No assignment of this Agreement or any right accruing hereunder may be made, in whole or
in part, by either party, without the prior written consent of the other party.
19. Force Majeure. Neither party shall be liable for failure to perform any of its obligations hereunder when
such performance is prevented by riots, wars or hostilities between any nations, acts of God, fires, storms,
floods, earthquakes. strikes, shortages or curtailments of raw materials, power or other utility services, and
other causes beyond the reasonable control of the parties hereto. provided that the party suffering the
disability acts reasonably and prudently in light of the circumstances. This provision shall not be construed
as relieving either party from its obligation to pay any sums due the other party.
20. Notices. Notices and communications required by this Agreement shall be in writing and shall be delivered
or mailed to the respective parties as follows:
20.1 Any such notice, request or other communication required or permitted by or pertaining to this
Agreement shall be in writing and addressed as first set forth below.
20.2 Any such notice, request, or other communication shall be delivered (i) by prepaid certified mail or
nationally recognized courier or messenger service with confirmed delivery, in which case it shall
be deemed served as of the date of mailing; (ii) in person, by an authorized agent or manager of
Customer or VariVerge, in which case it shall be deemed served as the date of the receipt; or(iii)
except as may otherwise be required by applicable law, by facsimile or other electronic
communication system used by VariVerge or Customer, in which case it shall be deemed served as
of the date of transmission.
If to Customer: Brazos County Tax Assessor/Collector
Attn: Melissa Leonard, PCAC
4151 County Park Ct.
Bryan,TX 77802
Phone: (979)775-9930
Email: MLeonardabrazoscountytx.gov
If to VariVerge: VariVerge, LLC
Attn: Luke Austin
920 SW 9th Ave
Amarillo,TX 79101
Phone:(806)731-6850
Email: lukea@variverge.com
21. Attorneys'Fees. Except as otherwise described in this Agreement,if any action at law or in equity is brought
to enforce or interpret the provisions of this Agreement,the prevailing Party shall be entitled to recover from
the other Party its reasonable attorneys' fees, expert witness fees, and all other related costs in addition to
any other relief to which that party may be entitled.
22. Counterparts. This Agreement may be exercised in counterparts. All counterparts together constitute one
agreement binding on all the Parties even if not all the Parties have signed the original or the same
counterparts.
IN WITNESS WHEREOF,the parties have caused this Agreement to be executed as of the Effective Date
stated above.
Variverge,LLC, Brazos County Judge
a Texas limited liability company
By: By:
Name. 'JAB^ : A'ST?w Name: K A C A L—
Title: Vf'' be", -k � --� Title: ACTZK.CC7
variverg..com
variv�erge 1.848.:44.6693
lata•O,int•Tani
Corporate OfNe.
920 SW 9fh Avenue.Amarillo.TX 79101
DoNos location
8940 Diplomacy Row.Dallas,TX 75247
Estimate
ADDR E- ESTIMATE 2196
Melissa Leonard DATE 04/10/2025
Brazos County Tax Office
Tax Assessor/Collector
300 E.William J.Parkway
Bryan,TX 77803
QTY DESCRIPTION RATE AMOUNT
2025 Tax Statement Estimate
124,000 Data Processing Fee 0.005 620.00
248,000 Laser Printing(Duplex Tax Statement) 0.04 9,920.00
88,000 Rendering(Fold/Insert/Meter) 0.05 4,400.00
124,000 Double Perf Paper 0.035 4,340.00
88,000 #10 Window Envelope 0.036 3,168.00
88,000 Postage Estimate 0.545 47,960.00
1 Freight Estimate for Materials 300.00 300.00
Subtotal: 70,708.00
2025 Levy Roll Estimate
36,540 Laser Printing(Duplex Levy Roll) 0.04 1,461.60
18,650 8.5x11 White Paper 0.015 279.75
52 FastBack Binding 10.00 520.00
1 Shipping Estimate to Brazos County 100.00 100.00
Subtotal: 2,361.35
1 VariTrack Basic Plan Annual Fee 250.00 250.00
SUBTOTAL 73,319.35
TAX 0.00
TOTAL $73,319.35
Please pay online! Or mail check to
920 SW 9th Ave
Amarillo TX 79101
Page 1 of 2
8y
-2 t 5 (as
Please pay online! Or mail check to
920 SW 9th Ave
Amarillo TX 79101
Page 2 of 2
Tax Statement Bid Vendors
AMG Printing The Master's Touch, LLC
ATTN: Aaron Gonzales ATTN: Melonie Chapman
Sales & Marketing Sales & Marketing
4606 N Stahl Park, #106 1405 N. Ash St
San Antonio, TX 78217 Spokane, WA 99201
aaron@amgprnting.com sales@the masterstouch.com
210-832-8850 509-326-7475
CSI Documents Services Variverge
ATTN: Kim Gibson ATTN: McKenzie Parker
Sales & Marketing Sales & Marketing
2627 E I-44 Service Road 8949 Diplomacy Row
Oklahoma City, OK 73111 Dallas, TX 75247
405-478-9000 Mckenziep@variverge.com
404-915-3203 888-288-6693
Laser Printers
ATTN:Sales & Marketing
8701 Perrin Beitel Rd
San Antonio, TX 78217
info@Impsi.com
210-590-6565
DATA INTEGRATORS, INC
1190 INTERNATIONAL PKWY SUITE 109
FREDERICKSBURG, VA 22406
mthornton@dataintegrators.com
E op
Melissa Leonard, PCAC T'
Brazos County Tax Assessor/Collectoryck
4151 County Park Court
Bryan,Texas 77802
979-775-9930 tr 6rCi
979-775-9938 fax or
July 22, 2025
Subject: Justification for Vendor Selection for the 2025 Tax Statements
This letter serves to provide an explanation of the selection for the printing and mailing of the
2025 Tax Statements.
We requested bids from 6 vendors:
AMG Printing—No response
CSI Documents Services—No response
Data Integrators, INC—No references for software compatibility, no turnaround time
Laser Printers—No Response
The Master's Touch LLC—No 3-day turnaround time
Variverge—meet all the requirements
Variverge was the lowest vendor that meets all the required specifications.
Since Brazos County participates in the Spilt Pay option to pay your taxes, this shortens the time
to have the statements printed and mailed. Taxpayers must make the first half payment on or
before November 30`h to qualify for the Split Pay Option. If this deadline isn't met the full tax
amount is due on or before January 31. This is why we have a 3-day turnaround time for
processing the Tax Statement file for the printers.
The timing and requirements for the Tax Statements are a critical part of the tax collection
process. We need a vendor that will meet the unique needs of Brazos County.
Respectfully,
Melissa Leonard
Brazos County Tax Assessor Collector
SPECIFICATIONS
Project 1: Tax Statements
Approximately 124,000 statements
A sample 2024 form (Ex. A) is included. This form is preprinted on the front and back and is pre-perforated.
Upon contract, the vendor will be supplied with a corrected form outlining 2025 required changes. Please
note the Brazos County Tax Office reserves the right to alter the form in order to comply with legislative,
appraisal district, or tax office requirements until the approved vendor has received the data file. The format
of the form may not be changed by the vendor unless agreed to or directed by the tax office. PDF examples of
the statement are available.
The file will include all information necessary to create the owner statements, the mortgage company
statements, and the agent statements. Brazos County sends duplicate statements to mortgage companies and
agents.
Requirements:
Forms are to be pre-printed with text front and back and perforated between the payment stubs.
Bar-coded property ID numbers shall be added to each payment stub.
Each statement must include a QR code that directly links to the Brazos County Tax Office website for each
specific property.
Each payment stub should include an OCR line in the specified format and location including both the half and
full payment amounts for the property.
Vendor must provide preprinted form proof.
Upon receipt of statement file, vendor will be required to email or fax a representative sampling of completed
statements for verification, within 3 days. Print production must be within 3 days of proof approval.
Tax Statement bid includes the following:
1. Folding of Alpha sort-all taxpayers.
2. Inserting of folded statements.
3. Pre-sorting, Bar-coding, OCR and QR code.
4. Estimated cost of bulk postage/mailing costs (paid separately in advance of mailing). Any overage of
postage provided must be returned to the county and not applied to the printing expenses.
NOTE: No more than 5 (five) #10 envelopes to one owner (Estimated 20 statements). Statements for property
owners w/higher statement count may be returned to the Brazos County Tax Office for mailing, or mailing of
large statement groups may be included in bid.
Project 2: # 10 Window Envelopes
Pre-printed # 10 window Envelopes for tax statement mailing.
Return address information printed in black - additional statement in red to right of window:
TAX STATEMENT ENCLOSED
OPEN IMMEDIATELY
Estimated number of envelopes needed is 75,000 - to allow for multiple property owner
Statement mailing - any excess is to be shipped to Brazos County Tax Office.
NOTE: If bulk statements are to be mailed by printer, a quote for large envelopes should be included.
Project 3: Levy Roll
Approximately 37,000 numbered pages
(or 18,250 sheets of paper).
Alphabetical order must be maintained.
Must be delivered within 2 months of delivery of tax statements.
A separate file of the levy roll will be provided.
Specifications:
Paper Weight: 24# bond
Paper Size: 8 %z" x 1 1" (letter size)
Paper Color: White
Binding: Cerlox - 2" Comb; approximately 350 sheets per book (other binding options will be
considered)
Binder Color: To be determined by client at print date
Binder Type: Dependent upon approved binding process
Comb Label: According to content
INDEX TO ATTACHMENTS
Project#1
A) 2024 Completed Tax Statement
Project#2
A) Pre-printed #10 Window Envelopes (Examples are actual returned envelopes)
Project #3
A) Sample Levy Roll - front and back
SPECIFICATIONS
REFERENCES
Provide a listing of only your customers that utilize the Harris Govern PACs
Collections software in Texas. Please include the following information:
1 . Contact Name and phone number
2. Number of year's customer has utilized your services
. 1O r
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Purchasing NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of Contract#25-148 Cellphone Texting Archive Services with SMARSH Inc.
-O: Commissioners Court
'ROM: Celina Nava
)ATE: 07/30/2025
'ISCAL IMPACT: True
3UDGETED: True
)OLLAR AMOUNT: $45,864.20
This contract is for Brazos County to be in compliance with Texas Public Information Act
(PIA). Local governments in Texas are required to archive text messages that constitute
public information under the Texas Public Information Act(PIA), specifically under Texas
Government Code Chapter 552. This contract will meet those requirements. SMARSH is e
archiving platform that Brazos County can manage mobile text messages and extract then
DOTES/EXCEPTIONS: when needed. Funds have been requested by IT department during yearly budget under
their operation funds and are in place. All departments that have county issued cellphone
benefit from this contract. We currently have approximately 400 cellphone and other
electronic devices that are being managed by SMARSH. Failure to approve such contract
can cause an overlap of service and can potentially lead us to be non complaint with PIA
regulations. Cost for this contract is$45,864.20 yearly cost current term for this August 19
2024. This would extend contract from August 20, 2025-August 19, 2026.
ATTACHMENTS:
File Name Description Type
Proposal.pdf Proposal Backup Material
Terms and Conditions.pdf Terms and Conditions Backup Material
smarsh
Renewal - Brazos County, TX
Account Rep Bethany Cloutier Customer Brazos County,TX
Email bethany.cloutier@smarsh.com Service Address 300 E 26th St
Bryan,Texas 77803-5359
Company Smarsh Inc. Billing Contact Amanda Adams
Prepared on 28-May-2025 Contact Phone
Valid until 20-Aug-2025 Contact Email acadams@brazoscountytx.gov
Start Date 20-Aug-2025 Technical Contact Eric Caldwell
Renewal Date 20-Aug-2026
Billing Frequency Annual
Order Type Renewal
Minimum Minimum
Services Unit Price
Quantity Commitment
unified 1
Platform-Professional Archive-SMG $701.39 1 $701.39
AT&T Mobile Message-Professional Archive Capture $113.19 399 $45,162.81
Annual Recurring Service Fees Subtotal S45,864.20
One-Time Fees Subtotal $0.00
Contract Total $45,864.20
Notes
All prices quoted are before tax.Applicable taxes will be added at time of invoicing.If you are tax exempt,please send a current copy of your
tax-exempt certificate to accounting@smarsh.corn
US.+1(866)762-7741 UK.+44(0)800-048 8612 www.smarsh.com
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Terms & Conditions
The Services are subject to the terms and conditions of this Order Form and(i)the Smarsh Service Agreement available at
www.smarsh.com/legal/ServiceAgreement(ii)the Service Specific Terms referenced in or attached to this Order Form,and
(iii)any exhibits or attachments to this Order Form that may amend,supersede, or append the terms referenced herein
(collectively"Agreement"):
SERVICE SPECIFIC TERMS
•The Professional Archive Service Specific Terms available at https://www.smarsh.com/legal/SSTProfessionalCloud;
•Mobile Channels Service Specific Terms available at https://www.smarsh.com/legal/SSTMobileChannels;
TERM
The Term of the Services will begin on the Start Date set forth the on the first page of this Order Form,or if no Start Cate is
stated,the execution date of this Order Form,and will continue for the Subscription Term specified on the first page of this
Order Form.For Services added during Client's existing Term,the Term of the Services will sync to and co-terminate upon
Client's Renewal Date set forth above. Renewal of the Services is subject to the terms of the Agreement.
INVOICING
The Recurring Service Fees and One-Time Fees("Fees")will be invoiced at the billing frequency set forth on the first page
of this Order Form.For usage overages,Smarsh will invoice Client for any usage over the minimum quantities at the same
per unit rate as indicated in the first page of this Order Form on a regular basis in arrears.Client agrees that the Recurring
Services Fees set forth in this Order Form are Client's minimum commitment for the Term.
DATA MANAGEMENT FEES—PROFESSIONAL ARCHIVE
If not priced above or set forth on a separate Order Form between Smarsh and the Client for the applicable data
management services requested by the Client,the following standard data import,conversion(if applicable),and storage
Fees for data imports Client's Professional Archive shall apply to data imports during the Client's term:
Data Imports-One-time Fee (25 GB Minimum) $10.00/GB
Import Data Conversion Fee (25 GB Minimum) $3.00/GB
Data Storage—Annual $2.50/GB
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Amendment to the Smarsh Service Agreement
This Amendment ("Amendment") amends the Smarsh Service Agreement located at
https://www.smarsh.com/legal/ServiceAgreement between Smarsh Inc. ("Smarsh") and Brazos
County,TX Client") ("Agreement").This Amendment is effective as of the date last signed below,or
on the date(i)the Client signs the Order Form to which this Amendment is attached.Capitalized
terms not defined in this Amendment have the meaning provided in the Agreement.
WHEREAS,Client has requested certain modifications to the Agreement,and Smarsh has agreed
to such modifications as set forth below;
THEREFORE,Client and Smarsh agree as follows:
1) Conflict.In the event of a conflict between this Amendment and the Agreement,the terms
of this Amendment shall control with respect to the clauses and language modified by this
Amendment.
2) Section 6.3 of the Agreement is hereby deleted and replaced with the following language:
6.3.Renewals&Non-Renewal-Limited Term.The Services that are provided on a recurring basis
will not renew automatically for an additional,successive 12-month Service Term. The Services may
be renewed by Client for an additional,successive 12-month Service Term (each a "Renewal Term")
upon the execution of a renewal Order Form prior to the expiration of the then current Service Term.
Smarsh may elect not to renew a Service by providing no less than 30 days written notice to the
Client prior to the end of the then current Service Term.
3) Section 7.7 of the Agreement is hereby deleted and replaced with the following language:
7.7 Taxes. All Fees payable by Client under this Agreement are exclusive of taxes and similar
assessments.Smarsh acknowledges that Client is tax-exempt.
4) Section 8.2 of the Agreement is hereby deleted and replaced with the following language:
8.2. Obligations with Respect to Confidential Information.Each party agrees:(a)that it will not
disclose to any third party, or use for the benefit of any third party, any Confidential Information
disclosed to it by the other party except as expressly permitted by this Agreement;and(b)that it will
use reasonable measures to maintain the confidentiality of Confidential Information of the other
party in its possession or control but no less than the measures it uses to protect its own confidential
information.Either party may disclose Confidential Information of the other party:(i)pursuant to the
order or requirement of a court,administrative or regulatory agency,or other governmental body,
provided that the receiving party,if feasible and legally permitted to do so,gives reasonable notice
to the disclosing party to allow the disclosing party to contest such order or requirement;(ii)to the
parties'agents,representatives,subcontractors or service providers who have a need to know such
information provided that such party shall be under obligations of confidentiality at least as
restrictive as those contained in this Agreement ("Agents"); or (iii) pursuant to a public records
request under those laws applicable to the Client and only to the extent that such confidential
information is not subject to an exemption from such public record request,provided that the Client
gives notice to Smarsh in a reasonable amount of time to allow Smarsh the opportunity to seek a
protective order preventing such disclosure. Each party will promptly notify the other party in
writing upon becoming aware of any unauthorized use or disclosure of the other party's Confidential
Information.
5) Section 11.1 of the Agreement is hereby deleted and replaced with the following language:
11.1. Client Indemnification. To the extent permitted by those laws applicable to the Client, and
without in any manner waiving its rights to sovereign immunity or increasing the limits of liability
thereunder,Client will defend and indemnify Smarsh,its officers,directors,employees,and agents,
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from and against all third party claims, losses, damages, liabilities, demands, and expenses
(including fines, penalties,and reasonable attorneys'fees),arising from or related to (i) Client Data
and Client's use of Client Data,(ii) Smarsh's use of Client Data in accordance with this Agreement,
and (iii) Client's use of the Services in violation of this Agreement or applicable laws, rules, and
regulations.Smarsh will(a)provide Client with prompt written notice upon becoming aware of any
such claim;except that Client will not be relieved of its obligation for indemnification if Smarsh fails
to provide such notice unless Client is actually prejudiced in defending a claim due to Smarsh's
failure to provide notice in accordance with this Section;(b) allow Client sole and exclusive control
over the defense and settlement of any such claim; and (c) if requested by Client, and at Client's
expense,reasonably cooperate with the defense of such claim.
6) Section 13.5 of the Agreement is hereby deleted and replaced with the following language:
13.5. Governing Law.This Agreement will be governed by and construed in accordance with the
laws of the State of Texas,without regard to conflict/choice of law principles.
7) Section 13.11 of the Agreement is hereby deleted and replaced with the following language:
13.11. Amendments. This Agreement may only be modified, or any rights under it waived, by a
written document executed by both parties.
8) The following language is added to the Agreement as Section 14-SLED Additional Terms.
14.1 Insurance. Smarsh shall,on a primary basis and at its sole expense, maintain in full force and
effect at all times during the life of this Agreement, insurance coverage and limits, including
endorsements, necessary and appropriate to provide the Services under this Agreement. Smarsh
agrees to provide, once every 12 months and upon written request by the Client, a summary of
Smarsh's insurance coverage for review by the Client. In addition, Smarsh agrees to use
commercially reasonable efforts to provide at least 30 days prior written notice of any material
adverse changes to Smarsh's insurance coverage.
9) Except as otherwise set forth in this Amendment,the Agreement will remain unchanged
and in full force and effect. This Amendment,together with the Agreement is the entire agreement
between the parties,and supersedes all prior agreements between them,whether written or oral in
nature
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Purchase Order Information
Client to Complete:
Is a Purchase Order(PO)required for the purchase of the Services on this Order Form?
[ j No
Yes—Please complete below
Upon signature by Client and submission to Company,this Order Form shall become legally binding unless Company
rejects this Order Form for any of the following reasons:(i)changes have been made to this Order Form(other than
completion of the purchase order information and the signature block);or(ii)the requested purchase order information
or signature is incomplete;or(iii)the signatory does not have authority to bind Client to this Order Form.
Client authorized sign
By ame: IC`•I Lr. Kn cA
�S A cr G Co LA. 13- T� o�E
Date: itle:
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Service Specific Terms -- Professional Archive
These Service Specific Terms - Professional Archive apply only to Client's purchase and use of the
Connected Archive Professional Archive Service. Unless expressly stated otherwise, capitalized terms
contained in these Service Specific Terms have the meaning given them in the Smarsh Service
Agreement-General Terms.
1. Descriptions. The "Professional Archive" is a Service that captures data from the Client's Third
Party Services and archives it as Client Data. The Professional Archive includes a supervision module
for compliance review and a discovery module for managing collection and export of
communications for litigation holds, eDiscovery, and regulatory audits. To enable the Professional
Archive to receive Client Data,Client must purchase a bundle of Connections. A"Connection"means
one of the following, as applicable to the specific Channel: (a) a user account such as an email
mailbox; (b) an instant message account or screen name; (c) a social media page or profile; or (d) a
mobile device phone number.
2. Data Retention.Smarsh will retain Client Data captured by the Professional Archive during the Term
of the Agreement for a default retention period of up to 7 years at no additional charge. If Client
requires Client Data captured by the Professional Archive to be retained for longer than 7 years,Client
must purchase extended data retention. Client may implement retention policies within the
Professional Archive.Client is solely responsible for ensuring that the default retention period or any
other retention policies implemented by Client within the Professional Archive comply with any
applicable legal, regulatory, or Client internal requirements. Data that Client sends on removable
media to Smarsh for import into the Professional Archive as Client Data will be subject to import fees
and additional storage fees,as specified in the applicable Order Form. Data that is sent from
Connected Capture or any other external capture service to the Professional Archive as Client
Data will be subject to additional storage fees,as specified in the applicable Order Form. Following
termination or expiration of the Agreement, Smarsh will retain Client Data for a minimum of six (6)
months to allow time for Client to make alternative arrangements for long-term data storage.
Thereafter,Smarsh may delete Client Data in its sole discretion.
3. Data Exports. During the Term, Client may complete self-service exports of Client Data at no
additional charge by logging into the Professional Archive. Client may also engage Smarsh to
perform exports of Client Data on Client's behalf by signing a separate Order Form and paying the
associated Professional Services Fees. Following termination or expiration of the Agreement, Client
may maintain access to the Professional Archive and the ability to complete self-service exports by
executing a separate historical access agreement. In the alternative, Client may engage Smarsh to
perform an export on Client's behalf of all or a portion of the Client Data remaining in the Professional
Archive by signing a separate Order Form and paying the associated Professional Services Fees.
3. Client Obligations. Client is responsible for configuring applicable third-party platforms or systems
to transmit Client Data to the Professional Archive. If Client wishes to ingest its historical data into
the Professional Archive,Client must provide such data in a format acceptable to Smarsh. No later
than the second business day of each month,Client shall submit to Smarsh usage reports for the
prior month in a format specified by Smarsh.
4. Client-Side Software Terms. Certain Channels may require Client to install software ("Client-
Side Software") to allow the Professional Archive to receive Client Data.If Client-Side Software is
provided to Client by Smarsh, upon delivery of the Client-Side Software Smarsh grants Client a
limited, non-exclusive, non-sublicensable license to download and install the applicable Client-Side
Software onto Client's end user's computer, laptop,or mobile device (as applicable),for which Client
has purchased a Connection, or on Client owned or controlled servers, plus one copy for backup or
archival purposes.Smarsh,and its licensors retain all rights in and to the Client-Side Software that are
not expressly granted to Client in this Section 4.
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5. Datacenters.The Professional Archive is hosted on Smarsh-managed infrastructure in the United
States.
6. Service Level Agreement. The Service Level Agreement applicable to the Professional Archive is
available at httos./wtiww.smarsh.com/legal/ConnectedArchiveSLA.
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Service Specific Terms - Mobile Channels
These Service Specific Terms-Mobile Channels apply when Client uses the Professional Archive or a
Connected Capture Service to capture or archive text messages from a mobile telecommunications
provider or from the CellTrust SL2 app. Unless expressly stated otherwise,capitalized terms contained
in these Service Specific Terms have the meaning given them in the Smarsh Service Agreement-
General Terms.
Client is only permitted to actively capture and archive text messages for Client's current employees or
contractors.Client is not permitted to actively capture or archive text messages for any individual who
is not a Client employee or contractor.Client agrees to (i) notify Smarsh immediately when any
employee's employment or contractor's service is terminated;and (b) provide each employee and
contractor with clear and conspicuous notice of policies regarding the receipt,transmission,storage,
and use of employee's or contractor's text messages.Client is responsible for ensuring that each
employee and contractor has agreed to such policies and that each employee has been made aware
that such employee has no reasonable expectation of privacy in such employee's text messages. Each
telecommunications carrier may have a different implementation process.The implementation process
is dependent on actions to be completed by Client and the applicable telecommunications carrier.
Smarsh is not responsible for delays in implementation caused by a telecommunications carrier,
CellTrust,Client,or Client employees or contractors.
Certain telecommunications carriers(e.g.AT&T,Verizon and Rogers) require Smarsh to pass through
certain additional terms("Additional Text Service Terms"). Such Additional Text Service Terms are
subject to modification by the applicable carrier and such modifications shall be incorporated into the
Agreement upon notice to Client. The current Additional Text Service Terms follow.
EACH OF I-III THAT FOLLOW ARE AGREEMENTS MADE BETWEEN CLIENT AND THE
APPLICABLE TELECOMMUNICATION CARRIER DIRECTLY. SMARSH IS NOT A
PARTY TO THESE TERMS.
[TERMS BEGIN ON THE NEXT PAGE]
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I. AT&T Mobile Archiving Terms.These Terms are made between Client and AT&T
Mobility.
This agreement is between you as our subscriber ("You") and the affiliate of AT&T Mobility
National Accounts,LLC providing wireless service to You ("AT&T"),and it sets forth the terms
and conditions("Terms and Conditions") under which You agree to use and AT&T agrees to
provide access to Archived Messages through the Archived Messages Service (as such
terms are defined below). By using the Archived Messages Service,You accept these Terms
and Conditions,which AT&T may modify from time to time.
1. DEFINITIONS.
1.1. Archived Messages means a Participating Employee's Messages that AT&T has
made available to SMARSH for retrieval through use of SMARSH's Archived
Messages Service.
1.2. Archived Messages Service means SMARSH's service that provides You access to
Archived Messages.
1.3. Customer Liable MDNs means a Mobile Directory Number(MDN) for AT&T wireless
service that is established under Your corporate account and corporate name and
for which You are financially responsible to AT&T for an AT&T service.
1.4. Employee Liable MDN means a MDN for AT&T wireless service that is established
in the name of an individual employee of Your company or other authorized
individual and for which such individual is financially responsible to AT&T for AT&T
services.
1.5. Messages means messages sent or received by any Participating Employee via
short message service (SMS), multimedia message service (MMS) and/or AT&T
Business Messaging Service.
1.6. Participating Employee means Your employee or other authorized user of a mobile
device with a Customer Liable MDN whose Customer Liable MDN(s) is subscribed
to the Archived Messages Service.
2. ARCHIVED MESSAGES SERVICE.
2.1. You authorize AT&T to make the Messages available to Smarsh for use solely in
connection with SMARSH's Archived Messages Services.
2.2. You will only access, use, copy, store or disclose Archived Messages in accordance
with these Terms and Conditions. You will not access, use, copy, store or disclose
Archived Messages for any other purpose.
2.3. SMARSH. You will enter into an agreement with SMARSH Inc. ("SMARSH") for the
Archived Messages Service, and You will pay all of SMARSH's charges for such
Archived Messages Service in accordance with that agreement and these Terms
and Conditions.
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2.4. Customer Liable MDNs Only. You will enroll only Customer Liable MDNs in the
Archived Messages Service. You may not enroll any Employee Liable MDNs in the
Archived Messages Service.
2.5. Notice and Consent. Prior to enrolling any individual's device in the Archived
Messages Service and accessing, using, storing, copying or disclosing any
Participating Employee's Archived Messages, You will provide advance disclosure
to each such individual containing clear and conspicuous notice of the terms and
conditions of the Archived Messages Service, including how You and SMARSH will
access, use, copy, retain, protect or disclose such individual's Archived Messages,
as well as the duration and purpose of such access, use, copying or retention. You
will also obtain all lawfully required consents for those uses of such individual's
Messages.You agree to maintain the currency of such consent at all times.
2.6. Transferring a Mobile Device or Customer Liable MDN to Another Employee. Prior
to transferring a mobile device or Customer Liable MDN that is enrolled in the
Archived Messages Service to another person,you will disenroll or notify SMARSH
to disenroll the then-current Participating Employee and the Customer Liable
MDN on that mobile device from the Archived Messages Service.
2.7. Acknowledgement and Agreement. You acknowledge that AT&T will make the
Archived Messages available to SMARSH for use in connection with the Archived
Messages Service and that AT&T will have no further control for the Archived
Messages after they are provided to SMARSH.You further agree that AT&T will have
no responsibility or liability to You with respect to the Archived Messages after they
are provided to SMARSH.
2.8. Limitations and Restrictions. You may access a Participating Employee's Archived
Messages only with that Participating Employee's express knowledge and
consent. You must maintain records of each Participating Employee's express,
informed consent for You to collect and use his or her Archived Messages. If a
Participating Employee revokes such consent at any time, then you must
immediately cease initiating requests for that individual's Archived Messages.
2.9. Customer Business Records. You agree to maintain full, complete and accurate
records related to Your performance under these Terms and Conditions, and You
agree to preserve such records for five (5) years from the date of preparation;
provided, however,that You agree to retain for at least five (5)years following Your
latest access to Archived Messages Service records that are sufficient to
demonstrate each Participating Employee's consent to Your access to and use of
his or her Archived Messages. Such records shall be available for inspection and
copying by AT&T during Your normal business hours, upon five (5) days' notice,but
not more than once per quarter, unless otherwise required by applicable law, rule
or regulation. If You fail to comply with the obligations set forth in this Section, or
if AT&T's review of such records reveals that You are in violation of any of these
Terms and Conditions, then, in addition to its other remedies under these Terms
and Conditions, Your account agreement with AT&T or at law or in equity, AT&T
may terminate your access to the Archived Messages.
2.10.Compliance with Laws, Policies and Practices. You agree to comply with all
applicable laws, rules and regulations, including all applicable consumer
protection, marketing, data security, export and privacy laws and Federal Trade
Commission privacy initiatives. You are solely responsible for making any
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disclosures required by law, rule, regulation, or otherwise regarding the nature,
accuracy, effectiveness,or limitations of the Archived Messages Service.
2.11. Indemnification. You agree to indemnify and hold AT&T, its officers, directors,
employees and agents harmless from and against any claim, damage or loss that
is related to or arising out of Your failure to comply with any of these Terms and
Conditions, including reasonable attorney's fees.
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II.Verizon Mobile Archiving Terms.
This agreement is between you as our subscriber and Verizon Wireless ("VZW") and it sets
forth the terms and conditions under which you agree to use, and we agree to provide
access to, Archived Messages through the Archived Messages Service (as such terms are
defined below). By using the Archived Messages Service, you accept these Terms and
Conditions,which may be modified by us from time to time.
1. DEFINITIONS.
1.1. Archived Messages means the Participating Employee's Messages available for
retrieval by SMARSH from VZW.
1.2. Archived Messages Service means SMARSH's service that provides Archived
Messages to you.
1.3. Customer Liable MDNs means a VZW Mobile Directory Number (MDN) that is
established under your corporate account and corporate name for which you are
financially responsible for the payment to VZW for VZW service.
1.4. Employee Liable MDN means a VZW MDN that is established in the name of an
individual employee of your company and such individual employee is financially
responsible for the payment to V ZW for VZW services.
1.5. Messages means messages sent or received by the Participating Employee via the
short message service (SMS) or the multimedia message service (MMS).
1.6. Participating Employee means your employee who has opted into the Archived
Messages Service via your Customer Liable MDN.
2. ARCHIVED MESSAGES SERVICE.
2.1. You will only access, use, copy, store or disclose Archived Messages in accordance
with these Terms and Conditions. Customer will not access, use, copy, store or
disclose Archived Messages for any other purpose.
2.2. SMARSH. You will enter into an agreement with SMARSH Inc. ("SMARSH") for the
Archived Messages Service and you will pay all of SMARSH's charges for such
Archived Messages Service in accordance with such agreement and these Terms
and Conditions.
2.3. Customer Liable MDNs Only. You will enroll only Customer Liable MDNs in the
Archived Messages Service. You will not enroll any Employee Liable MDNs in the
Archived Messages Service.
2.4. Notice and Consent. Prior to enrolling any employee in the Archived Messages
Service and accessing, using, storing, copying or disclosing any Participating
Employee's Archived Messages, you will provide advance disclosure to each
employee containing clear and conspicuous notice of the terms and conditions of
the Archived Messages Service, including how you and SMARSH will access, use,
copy, retain, protect or disclose such employee's Archived Messages,as well as the
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duration and purpose of such access, use, copying or retention. Prior to enrolling
any employee in the Archived Messages Service,VZW will send a free to end user
text message, pre-approved by you,to each employee containing a notice to opt-
in to the Archived Messages Service, and you will not access, use, store, copy or
disclose any employee's Archived Messages until such consent has been obtained.
2.5. Revocation of Consent. You will ensure that each Participating Employee may
immediately revoke consent through readily available mechanisms to the
Participating Employee. You will immediately notify SMARSH of any such
revocation of consent so that SMARSH can notify VZW of such revocation. If
consent is revoked, then you will not access, retrieve, use, store, copy or disclose
such employee's Archived Messages dated after the revocation date. You may
access, use, store, copy or disclose such employee's Archived Messages retrieved
by you prior to such revocation date.
2.6. Transferring Mobile Device or Customer Liable MDN to Another Employee. Prior
to transferring a mobile device or Customer Liable MDN enrolled in the Archived
Messages Service to another employee, you will disenroll or notify SMARSH to
disenroll from the Archived Messages Service the Participating Employee and the
Customer Liable MDN on that mobile device.
2.7. Periodic Reminders. VZW will provide periodic reminders to each Participating
Employee of its enrollment in the Archived Messages Service, if Company enables
such option in SMARSH's portal.
2.8. Acknowledgement. You acknowledge that VZW will make available to SMARSH
the Archived Messages for use in connection with the Archived Messages Service
and VZW will have no further control or responsibility for the Archived Messages
once they are provided to SMARSH.
2.9. Limitations and Restrictions. You may access the Participating Employee's
Archived Messages only with that Participating Employee's express knowledge
and consent. You must maintain records of each employee's express, informed
consent for you to collect such Participating Employee's Archived Messages. If a
Participating Employee revokes such consent at any time, then you must
immediately cease initiating requests for that employee's Archived Messages.
3. CUSTOMER BUSINESS RECORDS. You will maintain full, complete and accurate
records related to your performance under these Terms and Conditions and shall preserve
such records for five (5)years from the date of preparation; provided, however,that you will
retain, for at least five (5) years following the latest access to Archived Messages, records
sufficient to demonstrate each employee's consent to access and use its Archived
Messages. Such records shall be available for inspection and copying by VZW during your
normal business hours,upon five(5)days'notice,but no more than once per quarter,unless
otherwise required by applicable law, rule or regulation. If you refuse to comply with the
obligations set forth in this Section or if VZW's review of such records reveals that you are
in violation of any of these Terms and Conditions, then, in addition to its other remedies
under these Terms and Conditions, your account agreement with VZW or at law or in
equity,VZW may terminate your access to the Archived Messages.
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4. COMPLIANCE WITH LAWS, POLICIES AND PRACTICES. You will comply with all
applicable laws, rules and regulations, including all applicable consumer protection,
marketing, data security, export and privacy laws and Federal Trade Commission privacy
initiatives. You are solely responsible for making any disclosures required by law, rule,
regulation,or otherwise regarding the nature,accuracy,effectiveness,or limitations of the
Archived Messages Service.
Updated 11/24/15
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Ill. Rogers Mobile Archiving Terms.
Where Client purchases Rogers Archiving Service, Client will be required to sign this Data
Release Direction and Consent directly with Rogers Communications Canada Inc.This
serves as notice of the foregoing requirement.
DATA RELEASE DIRECTION & CONSENT
WHEREAS Rogers Communications Canada Inc. ("Rogers") provides telecommunications
services (including SMS/MMS messaging services),to
("Customer");
AND WHEREAS the Customer has executed an agreement with Smarsh Inc. ("Smarsh")for
the archiving of the Customer's SMS/MMS messages associated with the listed Customer
CTNs, as provided by Smarsh;
AND WHEREAS the Customer has directed Rogers to send copies of the SMS/MMS
messages associated with the listed Customer CTNs to Smarsh in order to facilitate the
archiving of those messages;
NOW, for valuable consideration, the receipt and sufficiency of which are acknowledged,
Customer agrees as follows:
Customer hereby directs Rogers to send copies of all of the Customer's incoming and
outgoing SMS/MMS messages for those corporate lines that the Customer has indicated,
as communicated through Smarsh, and consents to the transmission/disclosure of such
Customer data and confidential information (including personal information) from Rogers
to Smarsh. The Customer acknowledges that the Customer data will be sent outside of
Canada as part of this direction and consent.
Customer (which term includes its parent, predecessor, subsidiary, affiliated and related
companies and organizations,associated and related partnerships,and each of the present
and former directors, officers, employees, agents, representatives, and employees of each
of them and their successors, heirs, executors, administrators and assigns) thereby, for
itself, its administrators and agents releases and forever discharges Rogers (along with its
affiliates, present and former directors, officers, and employees) from any action or cause
of action in relation to: (i) the Customer's data that is sent to Smarsh; and,
(ii) Smarsh's services to the Customer. The Customer accepts and assumes all of the risks
of directing Rogers to send the Customer's data to Smarsh to enable Smarsh to provision
the archiving services contracted for by the Customer directly with Smarsh and further
agrees not to make any claim, threaten to institute or take or continue any proceedings
whatsoever against any person or corporation or entity with respect to the matters herein
released, nor to make any claim,threaten to institute or take or continue any proceedings
against any person or corporation or entity in respect of which any claim could arise against
Rogers in relation thereof. In the event such proceedings are commenced, Customer
agrees that this data release direction and consent may be raised as an estoppel and as a
complete defence and reply to any such proceedings and may be submitted to the court
as Customer's consent to an order dismissing such proceedings on a summary basis.
'•. h,c
. l'Y OF 9* 14' •'
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Purchasing NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Permission to Advertise RFP#25-151 Legal Representation of Juveniles.
-O: Commissioners Court
ROM: Kaitlyn Battles
)ATE: 07/30/2025
:ISCAL IMPACT: False
1UDGETED: False
)OLLAR AMOUNT: $0.00
Brazos County is asking to solicit to contract with one group of attorneys (Contract
Attorneys)to provide legal representation to Juveniles. The Contract Attorneys selected to
provide Juvenile representation must meet or exceed the Minimum Qualifications and be
approved by the Judges of the District Courts and County Courts at Law. The
Commissioners Court of Brazos County may enter into a Contract with the selected Firm ti
provide the majority of all legal representation for Juvenile offender cases that are
appointed by the Juvenile Court based upon the Juvenile's need for representation as
required by the Texas Juvenile Justice Code. The Contract Attorneys shall agree to make
the representation of Juveniles to which they have been appointed under this Contract a
priority in their practice and file few, if any, motions for continuance on the grounds of a
conflicting setting in another court in non-juvenile cases. The Contract Attorneys shall
agree to meet or exceed the IJA-ABA Standards for Juvenile Justice relating to the quality
of service provided by court-appointed attorneys to Juveniles. The Contract Attorneys
selected will be solely responsible for all routine expenses associated with the
JOTES/EXCEPTIONS: representation of Juveniles to which they are appointed under the Contract. Routine
expenses include paralegal and secretarial services, library expense, office supply and
equipment expenses, telephone services, facsimile transmission services, copying
expenses, postage and parcel delivery expenses, transportation expenses incurred within
Brazos County and the counties contiguous to Brazos County, and expenses associated
with serving subpoenas and contacting witnesses. If chosen as the Contract Attorneys,
they will be asked to sign a Professional Services Agreement. During the term of such
Contract, the Contract Attorneys shall be appointed to represent any Juvenile offenders
determined to be in need of representation as required by the Juvenile Justice Code,
except: (1) Contract Attorneys shall not be appointed or obligated under the Contract to
provide representation to Juvenile charged with delinquent conduct arising from the
criminal offense of Capital Murder: (2) Contract Attorneys shall not be appointed or
obligated under the Contract to provide representation to Juveniles when the Contract
Attorneys or Firm is disqualified from such representation or has a conflict of interest unde
the Texas Disciplinary Rules of Conduct.
ATTACHMENTS:
File Name Description Type
Request to Advertise.pdf Request to Advertise Backup Material
0�` Brazos County
Purchasing Department
artment
200 S.TX AVE.,SUITE 352 BRYAN,TX 77803
PHONE(979)361-4290 FAX(979)361-4293
BRAZOS COUNTY
BID/RFP/RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to advertise
and go out for Bid on the following:
DATE: August 5, 2025
RFP NUMBER: 25-151
TITLE: Legal Representation of Juveniles
REQUESTING DEPARTMENT: Multiple Departments
APPROVAL SIGNATURE:
7 cr ounty Judge
DATE APPROVED: A"ukfo uS i S, .?oas
i.: , f), i
:n
pG A,L r
7Y OF 131-P
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Purchasing NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of the following evaluation committee for RFP#25-151 Legal Representation of
Juveniles.
• a. Commissioner Bentley Nettles - Precinct 1
• b. Commissioner Chuck Konderla - Precinct 2
• c. Commissioner Fred Brown - Precinct 3
• d. Commissioner Wanda J. Watson - Precinct 4
• e. Judge Kyle Hawthorne-85th District Court
• f. Judge John Brick-272nd District Court
• g. Judge David Hilburn - 361st District Court
• h. Judge Jerre!! Wise-472nd District Court
• i. Judge Amanda Matzke -County Court at Law 1
• j. Judge Roy Brantley- County Court at Law 2
• k. Judge Dana Zachary- Misdemeanor Associate Court
• I. Judge Misty Sawn - Felony Associate Court/Juvenile Court Referee
• m. Judge Kyle Kacal- County Judge
-O: Commissioners Court
'ROM: Kaitlyn Battles
)ATE: 07/30/2025
:ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
JOTES/EXCEPTIONS: Per the Brazos County Indigent Defense Plan, this evaluation committee will evaluate all
proposals to establish a contract with one group of attorneys (Contract Attorneys)to
provide legal representation to Juveniles. The Contract Attorneys selected to provide
Juvenile representation must meet or exceed the Minimum Qualifications and be approves
by the Judges of the District Courts and County Courts at Law. The Commissioners Court
of Brazos County may enter into a Contract with the selected Firm to provide the majority i
all legal representation for Juvenile offender cases that are appointed by the Juvenile Cou
based upon the Juvenile's need for representation as required by the Texas Juvenile
Justice Code. The Contract Attorneys shall agree to make the representation of Juveniles
to which they have been appointed under this Contract a priority in their practice and file
few, if any, motions for continuance on the grounds of a conflicting setting in another court
in non-juvenile cases. The Contract Attorneys shall agree to meet or exceed the IJA-ABA
Standards for Juvenile Justice relating to the quality of service provided by court-appointec
attorneys to Juveniles. The Contract Attorneys selected will be solely responsible for all
routine expenses associated with the representation of Juveniles to which they are
appointed under the Contract. Routine expenses include paralegal and secretarial service:
library expense, office supply and equipment expenses, telephone services, facsimile
transmission services, copying expenses, postage and parcel delivery expenses,
transportation expenses incurred within Brazos County and the counties contiguous to
Brazos County, and expenses associated with serving subpoenas and contacting
witnesses. If chosen as the Contract Attorneys, they will be asked to sign a Professional
Sarvirac Anraamant rli irinn tha tarm of ci irh Cnntrart tha (',nntrart Attnrnavc shall ha
as requires by me Juvenile Justice uoae, except: 11) contract Attorneys snail not oe
appointed or obligated under the Contract to provide representation to Juvenile charged
with delinquent conduct arising from the criminal offense of Capital Murder: (2) Contract
Attorneys shall not be appointed or obligated under the Contract to provide representation
to Juveniles when the Contract Attorneys or Firm is disqualified from such representation c
has a conflict of interest under the Texas Disciplinary Rules of Conduct.
E 0E-r�.
7 '.
l
I y O F
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT Purchasing NUMBER:
DATE OF COURT MEETING: 8/5/2025
ITEM. Approval of the following evaluation committee for RFP#25-151 Legal Representation of
Juveniles.
• a.Commissioner Bentley Nettles-Precinct 1
• b.Commissioner Chuck Konderla-Precinct 2
• c.Commissioner Fred Brown-Precinct 3
• d.Commissioner Wanda J.Watson-Precinct 4
• e.Judge Kyle Hawthorne-85th District Court
• f. Judge John Brick-272nd District Court
• g.Judge David Hilbum-361 st District Court
• h.Judge Jerrell Wise-472nd District Court
• i. Judge Amanda Matzke-County Court at Law 1
• j. Judge Roy Brantley-County Court at Law 2
• k.Judge Dana Zachary-Misdemeanor Associate Court
• I. Judge Misty Sawn-Felony Associate Court/Juvenile Court Referee
• m.Judge Kyle Kacal-County Judge
TO: Commissioners Court
FROM: Kaitlyn Battles
DATE: 07/30/2025
FISCAL IMPACT: False
BUDGETED. False
DOLLAR AMOUNT: $0.00
Per the Brazos County Indigent Defense Plan,this evaluation committee will evaluate all
proposals to establish a contract with one group of attorneys(Contract Attorneys)to provide
legal representation to Juveniles.The Contract Attorneys selected to provide Juvenile
representation must meet or exceed the Minimum Qualifications and be approved by the
Judges of the District Courts and County Courts at Law.The Commissioners Court of
Brazos County may enter into a Contract with the selected Firm to provide the majority of all
legal representation for Juvenile offender cases that are appointed by the Juvenile Court
based upon the Juvenile's need for representation as required by the Texas Juvenile Justice
Code.The Contract Attorneys shall agree to make the representation of Juveniles to which
they have been appointed under this Contract a priority in their practice and file few,if any,
motions for continuance on the grounds of a conflicting setting in another court in non-
juvenile cases.The Contract Attorneys shall agree to meet or exceed the IJA-ABA
Standards for Juvenile Justice relating to the quality of service provided by court-appointed
attorneys to Juveniles.The Contract Attorneys selected will be solely responsible for all
NOTES/EXCEPTIONS: routine expenses associated with the representation of Juveniles to which they are appointed
under the Contract.Routine expenses include paralegal and secretarial services, library
expense,office supply and equipment expenses,telephone services.facsimile transmission
services,copying expenses,postage and parcel delivery expenses,transportation expenses
incurred within Brazos County and the counties contiguous to Brazos County,and expenses
associated with serving subpoenas and contacting witnesses. If chosen as the Contract
Attorneys,they will be asked to sign a Professional Services Agreement. During the term of
such Contract,the Contract Attorneys shall be appointed to represent any Juvenile offenders
determined to be in need of representation as required by the Juvenile Justice Code.
except: (1)Contract Attorneys shall not be appointed or obligated under the Contract to
provide representation to Juvenile charged with delinquent conduct arising from the criminal
offense of Capital Murder(2)Contract Attorneys shall not be appointed or obligated under
the Contract to provide representation to Juveniles when the Contract Attorneys or Firm is
disqualified from such representation or has a conflict of interest under the Texas
Disciplinary Rules of Conduct.
A[TACHMENTS:
File Name Description Type
rk Attachments AuaIaNe
APPROVED
'w= Ac. Date
(-CTstu G County Judge
$ 7.
of
`,
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Purchasing NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of Contract#25-152 Secure Long-Term and Short-Term Residential Services
with Hays County.
"O: Commissioners Court
:ROM: Bobby Espinoza
)ATE: 07/30/2025
:l5CAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
This contract provides secure long-term and short-term residential services for juvenile
DOTES/EXCEPTIONS: offenders. The provided treatment is required by their probation. This agreement is
between Juvenile Services and Hays County. This contract is fully budgeted by Juvenile
Services. The term of this contract September 1, 2025 through August 31, 2026.
ATTACHMENTS:
File Name Description Type
Hays County Pre and Post Program AutoRenew.pdf Partly Executed Agreement-25-152 Backup Material
STATE OF TEXAS §
COUNTY OF HAYS §
CONTRACT AND AGREEMENT FOR SECURE
LONG-TERM AND SHORT-TERM
RESIDENTIAL SERVICE OF JUVENILE OFFENDERS
This Agreement is entered into by and between the Hays County Juvenile Board,at the request of and
on behalf of the Hays County Juvenile Center(collectively referred to as "Service Provider")and the
County of BRAZOS, (hereinafter referred to as the'Placing County")acting by and through its duly
authorized representative,as indicated by their signatures below.
ARTICLE I
PURPOSE
I.01 The purpose of this Residential Services Agreement is to provide Placing County with residential
care for children alleged or adjudicated to have committed delinquent conduct or conduct
indicating a need for supervision. The placement facility to be utilized, Hays County Juvenile
Center, is owned and operated by Service Provider and is located at 2250 Clovis Barker Road,
San Marcos,Texas 78666. The business office address of Service Provider is also 2250 Clovis
Barker Road, San Marcos,Texas 78666.
ARTICLE II
TERM
2.01 The term of this Agreement is for twelve(12)months,commencing September 1,2025, and
ending August 31,2026. It shall be automatically' renewed for one year terms thereafter.
commencing September I"and ending August 31'h, unless one party notifies the other in writing,
at least thirty(30)days prior to the expiration of said term, of its intention to not renew this
Agreement.
2.02 The terms of this Agreement shall be extended until such time as all services which have been
requested by Placing County,and are pending on the termination date in section 2.01 above, have
been performed.
ARTICLE Ill
SERVICES
3.01 Service Provider will provide the appropriate levels of care for the behavioral levels of service as
described in the Texas Administrative Code(TAC)Chapter 700. Service Level Descriptions.
Levels of Care requires the facility meet all applicable standards under Title 37 Texas
Administrative Code, as approved by TJJD, and if secure, be certified by the local juvenile board
to qualify.
Levels of Care:
Detention — Pre-Adjudication
Specialized - Post-Adjudication
3.02 Service Provider will perform the following services:
A. Provide basic residential child care services, including: standard supervision by qualified
adults, food and snacks, clothing, recreation, personal hygiene items. haircuts, transportation,
school supplies,educational and vocational activities, medically necessary health services,
and miscellaneous, as requested by Placing County.
B. Special treatment services, including behavior management, diagnostic services, therapeutic
counseling and psychiatric consultation.
C. Ensure that the child's parent(s)or legal guardian(s),and Placing County's placement officer
is notified immediately if a child in placement makes an unauthorized departure. becomes
seriously ill, or is involved in a serious accident. In the event of serious illness or accident and
for any required follow-up care, Service Provider shall be responsible for having the child
transported to the nearest hospital or emergency care facility.
D. Work with Placing County's placement officer to create a written Individualized
Treatment/Case Plan developed in concert with the client and mutually agreed upon by the
appropriate Service Provider staff and the Probation Officer within thirty(30)days of
placement. Said Individualized Treatment/Case Plan shall include measurement of progress
toward goals in the following nine(9) domains: medical; safety and security; recreational;
educational; mental/behavioral health; relationship; socialization; permanence; parent and
child participation.
E. Coordinate and document meetings to review the Individualized Treatment Plan with the
child and the assigned probation placement officer at reasonable intervals, not to exceed
ninety (90)days, to assess the child's progress toward meeting goals set forth, making
modifications when necessary,and determining the need for continued placement outside of
the child's natural home. The Individualized Treatment Plan shall contain the reasons why the
placement may benefit the client: shall specify behavioral goals and objectives being sought
for each client; shall state how the goals and objectives are to be achieved in the placement:
shall state how the parent(s), guardian(s), and, where possible, grandparents and other
extended family members will be involved in the program plan to assist in preventing or
controlling the child's objectionable behavior.
G. Provide the probation placement officer with a written report of the child's progress on a
monthly basis in a Monthly Progress Report.
ARTICLE IV
EVALUATION CRITERIA
4.01 The Individual Treatment Plan for each child must contain specific behavior goals and services
that are appropriate to the child and enable the child to develop to his/her fullest potential. This
Page 2 of /0
development Hill be through the provision of a safe.dnig-free environment in which counseling
services are utilized as tools for educational,emotional and behavioral catharsis.
A. Output measures may include, but are not limited to:
1. Average length of stay.
2. Average daily population.
3. Average number of counseling hours provided each child daily, weekly or monthly
4. Average number of educational hours provided each child daily, weekly or monthly.
13. Outcome measures may include, but are not limited to:
1. 80%of children in placement will complete their placement as a successful discharge.
2. 80%of children in placement will report improved family communication/functioning
while in placement.
3. 80%of children in placement will demonstrate progress in a majority of goals outlined in
the Individual Treatment Plan.
4.02 Service Provider shall report on a monthly basis to Placing County as to each of the foregoing
output and outcome measures. These reports will be reviewed by Placing County in order to
monitor Service Provider for programmatic compliance with this Agreement.
ARTICLE V
COMPENSATION
5.01 For and in consideration of the above-mentioned services, Placing County agrees to pay Service
Provider not more than the per diem rates based upon the Level of Care provided, in accordance
with schedule of rates for 24-Hour Residential Child Care set by the Texas Health and Human
Services Commission as currently effective or subsequently amended with the exception of
Detention services. The Service Provider will send notice to the Placing County the new Level of
Care rates prior to September I.
5.02 The Placing County agrees to pay Service Provider the sum of$325.00 per day for each space
utilized in Detention services. The Placing County agrees to pay Service Provider the sum of
$350.00 per day for each space utilized in the Specialized Post-Adjudication programs. The
daily cost being based on the projected actual cost of care for children in the facility.
5.03 The rate fee will be paid only for those children specifically authorized to be placed by Placing
County through its Fiscal Officer or other designated official.
5.04 Service Provider will submit an invoice for payment of services to the Placing County Fiscal
Officer on a monthly basis. Said invoice shall be submitted within ten(10)working days
following the end of the invoiced month and shall include information deemed necessary for
adequate fiscal control, including but not limited to: hours worked,to be attributed to specific
clients if appropriate,date service was rendered, hourly rate,total daily cost,and total monthly
cost. Each invoice received for payment will be reviewed by Placing County in order to monitor
Service Provider for financial compliance with this Agreement. Invoices submitted by Service
Provider in proper form shall be paid by Placing County in a timely manner.
5.05 Service Provider must use its best efforts to seek and obtain all benefits available from other
sources for eligible children. It must initiate and complete any appropriate Medicaid application
and complete all necessary documentation to obtain reimbursement for children who may be
Page 3 of 10
eligible for Medicaid. Any income received by Service Provider toward the support of a child
from sources other than this Agreement, including but not limited to Medicaid, Social Security.
medical insurance coverage, or contributions from parents or others must be documented as to
each child for whom a billing is submitted and deducted from the invoice submitted to Placing
County. Documentation must include the name(s)of the parties receiving the services, the dates
and times services were provided and such other information deemed necessary for adequate
fiscal control.
5.06 Placing County recognizes that part of a client's rehabilitation program may include time away
from the residential setting of Service Provider, such as weekends and holidays, and that Service
Provider must retain space for the client until his/her return. To this end, Placing County agrees to
pay Service Provider the full amount due for such regularly scheduled days away from the
residential setting or its program, provided they do not exceed four(4)days per month per client
and that prior approval has been obtained by Placing County. Furloughs will not be authorized for
the first ninety(90)days of placement, or until the completion of the first Individualized Program
Plan Review, whichever comes first, except in only highly unusual situations. Unoccupied bed
space constitutes days away from the facility. Individual Treatment Plans may warrant additional
days away from the residential setting if approved in writing by Placing County; however,any
additional days away from the residential setting will not be charged to Placing County.
5.07 The child's parent(s)or guardian(s) shall bear the primary responsibility for payment of any
medical or dental needs. by personal payment, health insurance,or Medicaid coverage,as well as
clothing or other expenses not provided for in Service Provider's program. Medical or dental care
not covered by other funding sources must be submitted for written approval by Placing County
for payment prior to the expenditures being incurred.
5.08 Services provided that effect payment that are not directly addressed by this Agreement must
have prior written approval from Placing County.
ARTICLE VI
EXAMINATION OF PROGRAM AND RECORDS
6.01 Service Provider agrees that it will permit Placing County to examine and evaluate its program of
services provided under the terms of this Agreement and/or to review its records periodically.
This examination and evaluation of the program may include site visitation, observation of
programs in operation, interview and the administration of questionnaires to the staff of Service
Provider and the children when deemed necessary.
6.02 Service Provider shall provide to Placing County such descriptive information on contracted
children as requested on forms provided by Placing County.
6.03 For purposes of evaluation, inspection, auditing or reproduction, Service Provider agrees to
maintain and make available to an authorized representative of the State of Texas or Placing
County any and all books,documents or other evidence pertaining to the costs and expenses of
this Agreement.
6.04 Service Provider shall retain and make available to Placing County all financial records,
supporting documents, statistical records, and all other records pertinent to the Agreement for a
minimum of seven(7)years, or until any pending litigation, claim, audit or review and all
questions arising there from have been resolved, and shall make available for Placing County's
Page 4 of 10
inspection,all contractual agreements with Service Provider's subcontractors for services related
to this Agreement.
6.05 Service Provider understands that acceptance of funds under this Agreement acts as acceptance of
the authority of the State Auditor's Office, or any successor agency,to conduct an audit or
investigation in connection with those funds. Service Provider further agrees to cooperate fully
with the State Auditor's Office or its successor in the conduct of the audit or investigation,
including providing all records requested. Service provider will ensure that the foregoing clauses
concerning the authority of the State of Texas to audit and the requirement to cooperate is
included in any subcontract or arrangement Service Provider enters into in which funds received
under this Agreement form all or part of the consideration.
ARTICLE VII
CONFIDENTIALITY OF RECORDS
7.01 Service Provider shall maintain strict confidentiality of all information and records relating to
children involved in Placing County,and shall not re-disclose the information except as required
to perform the services to be provided pursuant to this Agreement, or as may be required by law.
ARTICLE VIII
PRISON RAPE ELIMINATION ACT OF 2003 (PREA)
8.01 The Service Provider has a zero tolerance towards all forms of sexual abuse and sexual
harassment in accordance with the provisions of the Prison Rape Elimination Act of 2003
that provides for administrative and/or criminal disciplinary sanctions. The Service
Provider shall adopt policies and comply with the Prison Rape Elimination Act of 2003 (28 CFR
§115)standards and shall permit the Placing County to monitor its facility and records as
necessary to ensure that the Service Provider is complying with said standards.
8.02 Service Provider shall adopt and comply with all federal, state, county and city laws, ordinances,
regulations and standards applicable to the provision of services described herein and the
performance of all obligations undertaken pursuant to this contract, including PREA which
establishes a zero-tolerance standard against sexual assault of incarcerated persons, including
juveniles,and addresses the detection,elimination, prevention,and reporting of sexual assault in
facilities housing adult and juvenile offenders.
8.03 Under PREA, Service Provider shall make available to the Chief Juvenile Probation Officer of
the Placing County all incident-based aggregated data reports for every allegation of sexual abuse
at its facility,and all such data may be requested by the Department of Justice from the previous
calendar year no later than June 30(PREA Sec. 115.387(e)and(f)). The Service Provider shall
report to the Placing County in writing within 15 days any positive findings by a court or
governmental agency that the Service Provider has violated a relevant federal statute or rule.
8.04 Service Agency shall be responsible for the financial cost associated with any PREA audit.
ARTICLE IX
REPORTING ABUSE REQUIREMENTS
9.01 Service Provider shall ensure that all of its employees, interns, volunteers, subcontractors,agents
and/or consultants that have contact with juveniles in a juvenile justice facility or juvenile justice
Page 5 410
program will be properly trained to recognize and shall report all suspected or alleged incidents of
abuse, neglect,exploitation, death or serious incidents involving a juvenile under the supervision
of Placing County in accordance with the requirements of Texas Family Code Chapter 261 and
any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect,
exploitation,death or serious incident.
9.02 Service Provider shall notify Placing County immediately of any abuse, neglect,exploitation,
death or serious incidents involving a juvenile under the supervision of Placing County.
ARTICLE X
DISCLOSURE OF INFORMATION
10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the
following information to Placing County, and agrees that it shall have an ongoing affirmative
duty under this Agreement to promptly ascertain and disclose in sufficient detail this same
information to Placing County:
A. any and all corrective action required by any of Service Provider's licensing authorities;
B. any and all litigation tiled against Service Provider,or against its employees, interns,
volunteers,subcontractors, agents and/or consultants that have direct unsupervised contact
with juveniles; and
C. any pending or initiated criminal or governmental investigations and results/findings related
to Service Provider, or against its employees, interns, volunteers, subcontractors, agents
and/or consultants that have direct unsupervised contact with juveniles.
ARTICLE XI
EQUAL OPPORTUNITY
11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their
parents. It will not unlawfully discriminate against any employee, prospective employee, child,
childcare provider, or parent on the basis of age, race, sex, religion, disability or national origin.
Service Provider shall abide by all applicable federal, state and local laws and regulations.
ARTICLE XII
ASSIGNMENT& SUBCONTRACT
12.01 Service Provider may not assign or subcontract any of its rights, duties and/or obligations arising
out of this Agreement without the prior written consent of Placing County.
ARTICLE XIII
OFFICIALS NOT TO BENEFIT
13.01 No officer,employee or agent of Service Provider and no member of its governing body and no
other public officials of the governing body of the locality or localities in which the project is
situated or being carried out who exercise any functions or responsibilities in the project, shall
participate in any decision relating to this Agreement which affects or conflicts with his/her
personal interest or have any personal or pecuniary interest,direct or indirect, in this Agreement
or the proceeds thereof.
Page 6 of 10
ARTICLE XIV
DEFAULT
14.01 Placing County may, by written notice of default to Service Provider,terminate the whole or any
part of this Agreement, as it deems appropriate, in any one of the following circumstances:
A. If Service Provider fails to perform the work called for by this Agreement within the time
specified herein or any extension thereof; or
B. If Service Provider fails to perform any of the other material provisions of this Agreement,
including failure to achieve the defined goals, outcomes, and outputs,or so fails to prosecute
the work as to endanger the performance of this Agreement in accordance with its terms,and
C. In either of these two circumstances after receiving notice of default, Service Provider does
not cure such failure within a period of ten (10)days.
14.02 Any default by Service Provider, regardless of whether the default results in termination, will
jeopardize Service Provider's ability to contract with Placing County in the future,and may result
in the refund of compensation received under this Agreement.
ARTICLE XV
TERMINATION
15.01 This Agreement may be terminated:
A. By either party upon ten(10)days written notice to the other part of the intention to
terminate;or
B. Upon expenditure of available funds.
15.02 If at any time during the term of this agreement Placing County, in its sole discretion,determines
that the safety of children being served under this Agreement may be in jeopardy, Placing County
may immediately suspend the effect of this Agreement, including but not limited to the obligation
to pay, upon giving notice to the Service Provider.
15.03 Service Provider must not release a client to any person or agency other than Placing County
without the express written consent of an authorized agent of Placing County.
ARTICLE XVI
WAIVER OF SUBROGATION
16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or
rights of its employees,agents, owners,officers, or subcontractors against Placing County.
Service Provider also waives any rights it may have to indemnification from Placing County.
ARTICLE XVII
INDEMNIFICATION
Page 7 of 10
17.01 The Service Provider shall indemnify, save and hold harmless the Placing County, its officers,
agents,and employees from all suits, actions, losses,damages,claims, or liability of any
character,type,or description, including without limiting the generality of the foregoing all
expenses of litigation,court costs,and attorney's fees for injury or of the foregoing all expenses
of litigation,court costs, and attorney's fees for injury or death to any person,or injury to
property, received or sustained by any person or persons or property,arising out of,or occasioned
by, directly or indirectly, the acts or omissions of the Service Provider, its agents,servants,
employees,consultants, or invitees, in the execution or performance of this Contract.
17.02 In the event that any claim, suit,or other action is made or brought by any person, firm,
corporation,or other entity against the Service Provider or County, the Service Provider shall
give written notice to the Placing County of any such claim, demand,suit or other action within
three(3)working days after being notified of such claim, demand, suit or other action or the
threat thereof.
ARTICLE XVIII
SOVEREIGN IMMUNITY
18.01 This Agreement is expressly made subject to Hays County's Sovereign Immunity, Title 5 of the
Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties
expressly agree that no provision of this Agreement is in any way intended to constitute a waiver
or any immunities from suit or from liability that Hays County has by operation of law. Nothing
in this Agreement is intended to benefit any third party beneficiary.
ARTICLE XIX
REPRESENTATIONS& WARRANTIES
19.01 Service Provider hereby represents and warrants the following:
A. that it has all necessary right,title, license and authority to enter into this Agreement;
B. that it is qualified to do business in the State of Texas; that it holds all necessary licenses and
staff certifications to provide the type(s)of services being contracted for; that it is in
compliance with all statutory and regulatory requirements for the operation of its business;
and that there are no taxes due and owing to the State of Texas, the County of Hays, or any
political subdivision thereof;
C. that it carries sufficient insurance to provide protection to Hays County and Placing County
under the indemnity provisions, as well as for any potential liabilities that arise from or
related to this Agreement;
D. that it shall provide Placing County with documentation confirming that Service Provider's
license is currently in good standing with the licensing entity and shall not provide services
under this agreement unless its license is in good standing; and
E. that Service Provider is a vendor in good standing with Texas Comptroller of Public
Accounts, if applicable.
ARTICLE XX
TEXAS LAW TO APPLY
Page 8 of 10
20.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas.
and all obligations of the parties created hereunder are performable in Hays County, Texas.
ARTICLE XXI
VENUE
21.01 Exclusive venue for any litigation arising from this Agreement shall be in Hays County, Texas.
ARTICLE XXII
ADDITIONAL TERMS AND AGREEMENTS
22.01 Service Provider shall comply with all applicable federal and state laws and regulations, Placing
County policies, procedures, and administrative rules,and Texas Juvenile Justice Department
standards pertinent to services provided under this Agreement.
22.02 Pursuant to Section 231.006 of the Texas Family Code. the Service Provider certifies that it is not
ineligible to receive the state-funded grant, loan, or payment and acknowledges that this
Agreement may be terminated and payment may be withheld if the certification is inaccurate.
22.03 Service Provider is hereby notified that state funds are used to pay for services rendered to
Placing County. For this reason, Service Provider shall account separately for the receipt and
expenditure of all funds received from Placing County, and shall adhere to Generally Accepted
Accounting Principles(GAAP) in the accounting, reporting and auditing of such funds.
22.O4 Service Provider has not, and will not boycott Israel during the term of this Agreement. "Boycott
Israel"means refusing to deal with,terminating business activities with, or otherwise taking any
action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel.or with a person or entity doing business in Israel or in an Israeli-
controlled territory, but does not include an action made for ordinary business purposes.
ARTICLE XXIII
LEGAL CONSTRUCTION
23.01 In case any one or more of the provisions contained in this Agreement shall for any reason be
held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceable provision shall not affect any other provision thereof and this Agreement shall be
construed as if such invalid, illegal, or unenforceable provision had never been contained therein.
ARTICLE XXIV
PRIOR AGREEMENTS SUPERSEDED
24.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any
prior understandings or written or oral Agreement between the parties respecting the within
subject matter.
Page 9 of 10
Executed this the 30tirday of TTLAAP , 20 each copy
hereof shall be considered an original copy for all purposes.
(11/Wo. )041
Chris Johnson O ►cial Authorized to Sign •
Chairman, Hays County Juvenile Board j i
Hays County Justice Center, Room 177 t� nJ.Cd
San Marcos, Texas 78666 Printed Name
Title: iCC- or
J(Q 7,c) COUNTY
Joel Ware Jr /4 0 t"" irr'
onzed to Sign
Administrator, Hays County Juvenile Center
2250 Clovis Barker Rd. l �C, AU 1
San Marcos, Texas 78666 Printed Name
arict iJo er +l -ewYc."i
(6171)5 COUNTY CL1Q‘'r
Page I0 of 10
; r
* *
rYOF11 •
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Purchasing NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Permission to Advertise RFP#CIP 25-527 Road & Bridge Office Building Renovations.
"O: Commissioners Court
'ROM: Kaitlyn Battles
)ATE: 07/30/2025
:ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
This multi-phased project includes renovations to the existing Road & Bridge Office & Flee
Shop building and the stand-alone office building that was the old Ag Extension Building.
Phase 1 of this project includes the renovation of the office, a 3,250 Square Foot, one-stor
building (which used to be the old Ag Extension Building). Renovations include a new roo
and windows, mold abatement, new entry vestibule, and interior finishes including millworl
data cabling, and lighting. The entire facility will be thoroughly cleaned and repainted.
Upon completion of Phase 1, existing Road & Bridge employees will relocate to this facility
from the adjacent Road & Bridge Office building in preparation for Phase 2.
Phase 2 includes the renovation of the existing Road & Bridge Office and Fleet Shop
JOTES/EXCEPTIONS: building, a 23,3000 Square Feet building including a two-story office space approximately
8,500 square feet. The build-out of the existing office space will be demolished and
rebuilding with a new plan configuration including new stairs, elevator, restrooms, offices,
and break room. The balance of the ground floor space under the second-floor office will
be dedicated to storage. Other renovations include the demolition of an existing one-store
addition, new windows and window openings, new entry canopy, new doors, and asbestos
abatement. The interior will receive new finishes, millwork, lighting, and data cabling. The
exterior will be thoroughly cleaned and repainted. The interior of the shop will be cleaned
and repainted. As part of the Phase 2, a temporary office space is to be constructed in the
shop to allow for continued operations during construction. Additional exterior
improvements include new fencing, gates, and controls at two (2) existing entries.
ATTACHMENTS:
File Name Description Type
Request to Advertise.pdf Request to Advertise Backup Material
r Brazos County
Purchasing Department
200 S.TX AVE.,SUITE 352 BRYAN,TX 77803
PHONE(979)361-4290 FAX(979)361-4293
BRAZOS COUNTY
BID/RFP/RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to advertise
and go out for Bid on the following:
DATE: August 5, 2025
RFP NUMBER: CIP 25-527
TITLE: Road & Bridge Office Building Renovations
REQUESTING DEPARTMENT: Road & Bridge
APPROVAL SIGNATURE:
(� County Judge
DATE APPROVED: A cv u-5` 5 , a Oa S
• � a: up
:•S F
OF ��� P.
..
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Purchasing NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of the following evaluation committee for RFP#CIP 25-527 Road & Bridge Office
Building Renovations.
• a. Trevor Lansdown - Director- Project Management
• b. William "Bill" Hadley- Capital Project Manager- Road & Bridge
• c. Prarthana Banerji - County Engineer- Road & Bridge
• d. Legal - Non-Voting
• e. Purchasing - Non-Voting
•O: Commissioners Court
'ROM: Kaitlyn Battles
)ATE: 07/30/2025
:ISCAL IMPACT: False
BUDGETED: False
)OLLAR AMOUNT: $0.00
This evaluation committee is to evaluate the multi-phased project that includes renovation:
to the existing Road & Bridge Office & Fleet Shop building and the stand-alone office
building that was the old Ag Extension Building. Phase 1 of this project includes the
renovation of the office, a 3,250 Square Foot, one-story building (which used to be the old
Ag Extension Building). Renovations include a new roof and windows, mold abatement,
new entry vestibule, and interior finishes including millwork, data cabling, and lighting. Th(
entire facility will be thoroughly cleaned and repainted. Upon completion of Phase 1,
existing Road & Bridge employees will relocate to this facility from the adjacent Road &
Bridge Office building in preparation for Phase 2.
Phase 2 includes the renovation of the existing Road & Bridge Office and Fleet Shop
JOTES/EXCEPTIONS: building, a 23,3000 Square Feet building including a two-story office space approximately
8,500 square feet. The build-out of the existing office space will be demolished and
rebuilding with a new plan configuration including new stairs, elevator, restrooms, offices,
and break room. The balance of the ground floor space under the second-floor office will
be dedicated to storage. Other renovations include the demolition of an existing one-store
addition, new windows and window openings, new entry canopy, new doors, and asbestos
abatement. The interior will receive new finishes, millwork, lighting, and data cabling. The
exterior will be thoroughly cleaned and repainted. The interior of the shop will be cleaned
and repainted. As part of the Phase 2, a temporary office space is to be constructed in the
shop to allow for continued operations during construction. Additional exterior
improvements include new fencing, gates, and controls at two (2) existing entries.
BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT: Purchasing NUMBER:
DATE OF COURT MEETING: 8/5/2025
ITEM: Approval of the following evaluation committee for RFP#CIP 25-527 Road&Bridge Office
Building Renovations.
• a.Trevor Lansdown-Director-Project Management
• b.William"Bill"Hadley-Capital Project Manager-Road&Bridge
• c.Prarthana Banerji-County Engineer-Road&Bridge
• d.Legal-Non-Voting
• e.Purchasing-Non-Voting
nev d'd to cod Wtgam- op`h'"' on' Graf\ trcrttnil
TO: Commissioners Court APPROVED
FROM: Kaitlyn Battles
DATE: 07/30/2025 6 5 t as
FISCAL IMPACT: False i LE ACAt Date
BUDGETED: False AC -rNi& County Judge
DOLLAR AMOUNT: $0.00
This evaluation committee is to evaluate the multi-phased project that includes renovations to
the existing Road&Bridge Office&Fleet Shop building and the stand-alone office building
that was the old Ag Extension Building. Phase 1 of this project includes the renovation of the
office,a 3,250 Square Foot,one-story building(which used to be the old Ag Extension
Building). Renovations include a new roof and windows,mold abatement,new entry
vestibule,and interior finishes including millwork,data cabling,and lighting. The entire facility
will be thoroughly cleaned and repainted. Upon completion of Phase 1,existing Road&
Bridge employees will relocate to this facility from the adjacent Road&Bridge Office
building in preparation for Phase 2.
Phase 2 includes the renovation of the existing Road&Bridge Office and Fleet Shop
NOTES/EXCEPTIONS: building,a 23,3000 Square Feet building including a two-story office space approximately
8,500 square feet. The build-out of the existing office space will be demolished and
rebuilding with a new plan configuration including new stairs,elevator,restrooms,offices,and
break room. The balance of the ground floor space under the second-floor office will be
dedicated to storage. Other renovations include the demolition of an existing one-store
addition,new windows and window openings,new entry canopy,new doors,and asbestos
abatement. The interior will receive new finishes,millwork,lighting,and data cabling. The
exterior will be thoroughly cleaned and repainted. The interior of the shop will be cleaned
and repainted. As part of the Phase 2,a temporary office space is to be constructed in the
shop to allow for continued operations during construction. Additional exterior improvements
include new fencing,gates,and controls at two(2)existing entries.
ATTACHMENTS:
File Name Description Type
•
•$ S•
•
KI,.
0 - O .
YUFB�
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Purchasing NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of Contract#CIP 25-607 Records Archival Project- Probate Records with Kofile
Technologies Inc.
-O: Commissioners Court
'ROM: Celina Nava
)ATE: 07/30/2025
:ISCAL IMPACT: True
3UDGETED: True
)OLLAR AMOUNT: $337,781.88
This is a project that was approved by Commissioners' Court in November 2021, and was
estimated it to be a 5-year project based on the total cost. By approving this contact, we
will be able to move forward with the preservation, imaging and indexing of the older
Probate records. As soon as the contract is approved, the work can begin on the
DOTES/EXCEPTIONS: permanent records. Delay or lack of approval of this contract will lead to records will not b
preserved, imaged or indexed. In the event of the space flooding or catching fire, these
documents could be lost. The contract is fully budgeted by the funds collected by the County
Clerk's Office in accordance with Local Government Code, Section 118.011 and general fund
money is not used. Pricing for this proposal is from TXMAS Contract No.TXMAS-23-92001.
TXMAS is the state of Texas CO-OP.
ATTACHMENTS:
File Name Description Type
Proposal.pdf Proposal Backup Material
.,.,.
„rogio,
__,_:,..._
K frio, 1 .
6300 Cedar Springs Road, Dallas , TX, 75235
QUOTE DATE:6/12/2025 QUOTE:Q-00071
EXPIRATION DATE:9/10/2025 Po#:
SALES ORDER#: 11919352
OPPORTUNITY#:P321511
Kofile Proposal
Customer Information
Customer:Brazos County Clerk I TX
Billing Terms: Kofile will invoice 50°%o of the total proposed estimate upon first pickup of any inventory.The remaining balance will be
invoiced upon the earlier of thirty(30)days after completion or delivery. Proposal pricing from Kofile is a good-faith estimate based upon
information provided to or understood by Kofile.Actual pricing may vary based upon the actual quantity or condition of records.
Billing Address:300 E. 26th St Ste. 120 Bryan,Texas 77803
Shipping Address:300 E. 26th St Ste. 120 Bryan,Texas 77803
Primary Contact Kofile Sales Rep
~Name Karen McQueen Name Billy Gerwick
Title County Clerk Address 6300 Cedar Springs Road,Dallas,TX,
75235
Telephone 9793614124 Telephone (832)373-9124
Email kmcqueen@brazoscountytx.gov Email billy.gerwick@kofile.com
Brazos County Clerk I TX 6/12/2025
Kofile,Inc.All rights reserved.
Page 1 of 4
Dear Karen McQueen,
This proposal addresses Brazos County Clerk I TX's critical records and is presented by Kofile Technologies, Inc. {Kofile).
Note that prices for the inventory herein are good for 90 days from the date of this proposal. Critical Records Management
is a modern approach to addressing diverse public records requirements.•Kofile is trusted by over 3,000 government
agencies as a consultant and partner and is the only supplier that offers this full suite of products and services. Kofile
performs all services in accordance with the Code of Ethics &Guidelines for Practice of the American Institute Conservation
(Al C).
SCOPE OF SERVICES
General treatments and services are outlined in the following.Services are tailored to the needs of the specific item.
Record Series Service Part No. NIGP Scope of Work
Probates
Probates Standard Indexing IND705 92021 • Key and blind re-key verify documents. •Formatting
of metadata(indexes)per the requirements of the
client's record keeping vendor.• If requested,Kofile
can provide a Disaster Recovery electronic offsite
backup of metadata.• Indexing fields,as applicable,
and identified here:•
Probates Trifold Imaging •Flatten sheets using tacking irons,heat presses,
or an Ultrasonic Humidification Chamber.•Capture
images at 300 dpi at 256 gray levels,ensuring
the highest quality for poor contrast and legibility.
Gray-scale ensures optimum resolution for each
page. • Images accumulate as bi-tonal images
in a format to load to the client's record-keeping
system.(Please note that uploading to a system
incurs an additional charge.)•Capture verification.
• IMAGE PERFECT,Kofile's proprietary software,
ensures the optimum image quality with custom
image clean up and enhancements such as deskew,
despeckle,character repair,polarity reversal,and
zonal processing.•Crop excess blank space around
image.This may involve manual cropping to ensure
best quality image.•Documents for one case file
are group,and the images are named(tagged for
the directory file structure)by case file number.•
Client receives a master in a medium suitable to
the project size(e.g.,SFTP,USB).•Kofile can hold
a security copy of all images for safekeeping,if
requested.•Files are placed in labeled banker boxes.
Probates Trifold PRV703 96272
Preservation with
Binder
PROJECT PRICING
Brazos County Clerk I TX 6/12/2025
Kofile,Inc.All rights reserved.
Page 2 of 4
This project is presented via TXMAS Contract No.TXMAS-23-92001.Please reference this number on the PO.Without a signed agreement,prices are good
for 90 days.All pricing is based on estimated page counts and condition.Final billing occurs on actual page counts and condition per mutually agreed upon
pricing;not to exceed the P.O.without written authorization.
Record Volume(s) Unit Price Total#of UOM Total Service Estimated Total
Series Inventory Estimated
Quantity
Probates 1696-2200 $0.00 505 1 $0.00
Probates 1696-2200 $3.21 505 Per Doc 505 Standard $1,616.76
Indexing
Probates 1696-2200 $1.09 505 Per Image 27,264 Trifold $29,717.76
Imaging
Probates 1696-2200 $11.24 505 Per Page 27,264 Trifold $306,447.36
Preservation
with Binder
TOTAL: $337,781.88
Net Total: $337,781.88
Brazos County Clerk I TX 6/12/2025
Kofile,Inc.All rights reserved.
Page 3 of 4
Terms and Conditions:TXMAS-This project is presented via TXMAS Contract No. TXMAS-23-92001. Please reference
Contract No.TXMAS-23-92001 directly on the P.O. Kofile can prepare a'Shopping Cart'in TxSmartBuy so Brazos County
Clerk I TX can complete this purchase. This proposal shall be governed by the terms of use found at https://kofile.com/
termsandconditions
Billing Terms: Kofile will invoice 50%of the total proposed estimate upon first pickup of any inventory.The remaining
balance will be invoiced upon the earlier of thirty(30) days after completion or delivery. Proposal pricing from Kofile is a
good-faith estimate based upon information provided to or understood by Kofile.Actual pricing may vary based upon the
actual quantity or condition of records.
Customer Acceptance Kofile Acceptance
54,12A/Ax:Co‘
Signature of Authorized Official Signature of Authorized Official
Billy Gerwick
Print Name of Authorized Official Print Name of Authorized Official
Account Executive
Title of Authorized Official Title of Authorized Official
7/24/25
Date Date
Brazos County Clerk I TX 6/12/2025
Kofile,Inc.At rights reserved.
Page 4 of 4
..,0c upT •
* ,rV *
1
::'n G O �:. 'Lo
-. MTY OF eALP' .•
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Purchasing NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of Contract#26-008 for Copier Maintenance with Texas Document Solutions.
-O: Commissioners Court
ROM: Presley Nelson
)ATE: 07/28/2025
:ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
This contract is necessary to maintain the Texas Document Solutions copiers owned by th
county. The vendor provides break/fix services, and toner cartridges for each machine.
.OTES/EXCEPTIONS: This contract benefits multiple departments and is fully budgeted by those individual
departments. Failure to approve could result in a lapse of service provided by the vendor,
the current contract expires September 30, 2025.
ATTACHMENTS:
File Name Description Type
Partly Executed Agreement.pdf Maintenance Agreement Backup Material
Partly Executed Service Contract.pdf Service Contract Backup Material
BRAZOS COUNTY COPIER MAINTENANCE
SERVICE CONTRACT
BRAZOS COUNTY PURCHASING DEPT.
200 S.Texas Ave., Ste.352 Contract No. 26-008
Bryan,Texas 77803 Page 1 of 11 Pages
Telephone(979)361-4292
GENERAL REQUIREMENT FOR CONTRACT
I, Nir 4Sate.A4 as a duly authorized representative of-1GXAS tDC.k.ntv'ct . 'IIct trKS
"Contractor" willingly attest to perform (or deliver)as per Exhibit A for Brazos County. I further agree
to all of the provisions and specifications contained in this contract.
TERM
The term of this contract will be for one (1) year, beginning October 1, 2025 through September
30,2026.
ASSIGNMENT
The successful offeror may not assign, sell or otherwise transfer this contract without written permission
of Brazos County Commissioners Court. Should there be a change in ownership or management; the
contract shall be terminated unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices.
AWARD
Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in
accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to
more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part
or in whole,any !Qs submitted, and to waive any technicalities for the best interest of the County.
BIDDERS RESPONSIBILITY
It is the bidder's sole responsibility to print and review all pages of the bid document, attachments,
questions and responses, addenda, and special notices. The Certification of Bid Form must be completed
to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification
number and signed by an authorized representative of the firm. Failure to provide signature on the
Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required
forms, including but not limited to the Reference Page, Legislative Certification & Debarment
Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other
specified forms or documents may be grounds for rejection of entire bid. By submitting a response to
this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees
to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award,
renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf_info_forml295.htm
for more information. In the event of a needed change in the specifications sent to the bidder, it is
understood that all the foregoing terms shall apply to the addendum or addenda.
Contract No.26-008
BRAZOS COUNTY,TEXAS Page 2 of 11 Pages
CONTRACT OBLIGATION
Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person
authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on
Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos
County. Binding contracts shall remain in effect until all products and/or services covered by this
purchase have been satisfactorily delivered and accepted.
QUANTITIES
The quantities specified in this contract are estimates only. Brazos County does not guarantee to
purchase any minimum quantities or services other than those listed on a purchase order.
HOLD HARMLESS AGREEMENT
Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for
personal injury, death and/or property damage resulting directly or indirectly from contractor's
performance. Contractor shall procure and maintain, with respect to the subject matter of this bid,
appropriate insurance coverage including, as a minimum, public liability and property damage with
adequate limits to cover contractor's liability as may arise directly or indirectly from work performed
under terms of this contract. Certification of such coverage must be provided to Brazos County upon
request.
INSPECTIONS & TESTING
Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the
sole discretion of the Commissioners Court when all terms and conditions of the contract and
specifications have been met to its satisfaction, including the submission to Brazos County of any and
all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos
County until the County actually accepts and takes possession of the goods at the point or points of
delivery.
ADDITION/MODIFICATION OF LOCATIONS OR SERVICES
Brazos County reserves the right to add locations as these additional locations may be required.
Locations to be added may include, but not limited to, expansions or additions to existing facilities and
acquisition or construction of new properties. In the event that Brazos County makes significant
structural changes to an existing facility that impacts the contractor's cost in providing the services
anticipated by this contract such change may be treated as a new facility and the procedures provided for
in this section may be followed in determining an appropriate price.
In the event Brazos County wishes to add other locations to a group under the contract, a quotation will
be solicited from the incumbent contractor in good standing for the group in which the new location is
appropriately situated.
In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to
which the contract applies, all existing contracts for services applicable to such location, the portion of
this contract that applies to such locations is terminated. All remaining portions of the contract will
remain intact. Brazos County will endeavor to give the contractor written notice of such termination of
locations a minimum of thirty (30)days in advance.
Contract No.26-008
BRAZOS COUNTY,TEXAS Page 3 of 11 Pages
SUBCONTRACTING
Any subcontracting must be approved prior to commencement of the Contract by Brazos County.
INVOICES & PAYMENTS
Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase
Order. Contractor shall submit an original invoice on each purchase order or purchase release after
each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which
cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the
contractor. Brazos County will only be required to pay for materials actually received and/or services
actually provided. Brazos County shall not be required to pay for materials or services described in the
contract that are not used or provided by the contractor in completion of the contract. This term
supersedes any contradicting terms throughout the contract and/or any attachments.
When multiple deliveries and/or services are required, the contractor may invoice following each
delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon
receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis
only. The contractor will provide an invoice for each month in which Brazos County is responsible for
payment, during the duration of the contract. Prior to any and all payments made for goods and/or
services provided under this contract, the contractor should provide their Taxpayer Identification
Number or Social Security number as applicable. This information must be on file with Brazos County
Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up
withholding as required by the Internal Revenue Service.
PRICING
Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on
the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or
subsequent qualifications will be honored during the course of the contract. All prices must be
written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be
prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind,
other than those mentioned above, specified or unspecified, offeror MUST indicate the items required
and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended
pricing differ, unit pricing prevails.
TAXES
Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this
contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code
§151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written
request to Brazos County Purchasing Agent.
GOVERNING FORMS
In the event of any conflict of interpretation of any part of this overall contract, Brazos County's
interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and
specifications of this contract and any other terms, conditions, provisions, and specifications provided by
the contractor; the terms of this contract shall supersede.
Contract No.26-008
BRAZOS COUNTY,TEXAS Page 4 of 11 Pages
GOVERNING LAW AND VENUE
This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding
requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seg., as
amended. Offerors shall comply with all applicable federal, state and local laws and regulations.
Offeror is further advised that these requirements shall be fully governed by the laws of the State of
Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney
General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential
vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code,
Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that
have an aggregate value in excess of$250.00 given to any employee of the County, County Official to
the County Official's family members or employment of any employee of the County, County Official
or the County Official's family members during the preceding twelve (12) month period. The disclosure
questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code,
Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject
to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County,
Texas, notwithstanding anything to the contrary.
COMPLIANCE WITH LAW
The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances,
regulations, and directions of inspectors appointed by proper authorities having jurisdiction.
The Contractor shall perform and require all subcontractors to perform the work in accordance with
applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in
compliance with OSHA and other laws as they apply to its employees. In the event any of the
conditions of the specifications violate the code for any industry, then such code conditions shall prevail.
The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines
concerning soil erosion and sediment control throughout the Project and warranty term.
DISQUALIFICATION OF OFFEROR
Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to
Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas
Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not
communicated directly or indirectly the bid made to any competitor or any other person engaged in such
line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among
the offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a
submitted bid or proposal are subject to the approval of the Purchasing Agent.
SEVERABILITY
If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the
specifications shall be held invalid, such holding shall not affect the remaining portions of these
requirements and the specifications and it is hereby declared that such remaining portions would have
been included in these requirements and the specifications as though the invalid portion had been
omitted.
Contract No.26-008
BRAZOS COUNTY,TEXAS Page 5 of 11 Pages
SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed
description concerning any point, shall be regarded as meaning that only the best commercial practice is
to prevail and that only material and workmanship of the finest quality are to be used. All
interpretations of specifications shall be made on the basis of this statement. The items furnished under
this contract shall be new, unused of the latest product in production to commercial trade and shall be of
the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be
experienced in design and construction of such items and shall be an established supplier of the item bid.
TERMINATION
Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms
therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of
bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which
Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to
deliver the proper goods and/or services within the proper amount of time, and/or to properly perform
any and all services required to Brazos County's satisfaction and/or to meet all other obligations and
requirements. Brazos County may terminate the contract without cause upon thirty (30) days written
notice
POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE
CONTRACTOR'S INSURANCE
The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of
Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M.
Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in
the state of Texas, showing that the contractor is covered by the insurance as follows:
(1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of
$1,000,000. In the event any work is sublet, the contractor shall require the subcontractor
similarly to provide the same coverage and shall himself acquire evidence of such coverage on
behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.011)
(2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy
shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include
coverage for acts of independent contractors, and shall name Brazos County as an additional
insured. Waiver of subrogation is required. No claims made policies will be acceptable without
prior approval by the Commissioners Court/Risk Management.
(3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self-
propelled vehicles used in connection with the contract, whether owned, non-owned or hired.
The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under
such policies shall not be canceled or materially changed until at least 30 days prior written notice has
been given to Brazos County.
Contract No.26-008
BRAZOS COUNTY,TEXAS Page 6 of t t Pages
LIMITATIONS
The parties are aware that there are constitutional and statutory limitations on the authority of Brazos
County to enter into certain terms and conditions of the contract, including, but not limited to,
authorizations of the placement of liens on Brazos County property; disclaimers and limitations of
warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of
legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting
control of litigation or settlement to another party; liability for acts or omissions of third parties;
payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the
"Limitations"). Any contract terms and conditions related to the Limitations will not be binding on
Brazos County except to the extent authorized by the laws and Constitution of the State of Texas.
COVERAGES/WAGES
Nothing in this contract shall be construed as making Brazos County responsible for the payment of
compensation and/or any benefits for contractor including health, property, motor vehicle, workers'
compensation, disability, death, and dismemberment insurance for the contractor's employees and/or
equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages,
materials, logistical support, equipment, and related travel expenses incurred by the contractor.
SOVEREIGN IMMUNITY
The parties understand that Brazos County does not waive or relinquish any immunity or defense on
behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract
and the performance of the covenants contained herein. Further, Brazos County is not responsible for
any civil liability that arises from any act or omission made within the course and scope of this contract.
The parties understand and agree that Brazos County does not assume civil liability under any theory of
law for the actions of the contractor in providing services hereunder.
NOTICES
Notices shall be mailed to the addresses designated herein or as may be designated in writing by the
parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the
following addresses:
BRAZOS COUNTY:
Brazos County,Texas
Duane Peters, Brazos County Judge
200 South Texas Avenue, Suite 332
Bryan,Texas 77803
Contract No.26-008
BRAZOS COUNTY,TEXAS Page 7 of 11 Pages
CONTRACTOR:
Sales Contract Name: Phone Number: Billing Info:
kt c79 -17S 550o 7151 -v� M+athkit Pkwl S 1*(o I
Cotl�� vitre) ,Tx 1134o
FISCAL FUNDING CLAUSE
Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly
contingent upon the availability of funding for the obligations contained herein for the term of the
contract and any extensions and renewals thereto.
WAIVERS
No waiver by either party hereto of any term or condition of this contract shall be deemed or
construed to be a waiver of any other term or condition or subsequent waiver of the same term or
condition.
ENTIRE CONTRACT
This contract represents the entire and integrated agreement between Brazos County and the contractor
and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract
may only be amended by written instrument approved and executed by the parties.
AVAILABILITY AND RETENTION OF RECORDS
All records relating to the service provided under this contract and supporting documentation for invoices
submitted to Brazos County by the contractor shall be retained and made available by the contractor for
audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited
to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and
agencies of the United States Government. Such records shall be returned by contractor and made
available for any time period required by state or federal law. If changes occur in the governing state or
federal law, regarding retention records, contractor shall comply with such changes. If an audit is
initiated before the expiration of such time periods required by state or federal law regarding retention of
records, the contractor shall retain such records until the audit is concluded and all issues resolved.
Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the
contract. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract
and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor
knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is
mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government
Code.
Contract No.26-008
BRAZOS COUNTY,TEXAS Page 8 of 11 Pages
AUDIT RESPONSIBILTY
The contractor shall be responsible for receiving, replying to and/or complying with any audit exception
by appropriate federal,state or local audit directly related to the provision of this contract.
The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous
billings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may
withhold any money due and recover through any appropriate method any money erroneously paid under
this contract if evidence exists of less than full compliance with this contract.
INDEMNIFICATION
The contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and
employees from all suits, actions, or claims of any character, name and description including attorney's
fees expenses brought for or on account of any injuries or damages received or sustained by any person
or persons or property, by or from the said contractor or his employees or by or in consequence of any
negligence in safeguarding the work, or through the use of unacceptable materials in construction of the
work, or by or on account of any act of omission, the Worker Compensation Law or any other law,
ordinance, order or decree, and so much of the money due the said contractor under and by virtue of his
contract as shall be considered necessary by Brazos County may be retained for the use of Brazos
County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim
or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that
effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County,
its officers, agents and employees in accordance with this indemnification clause regardless of whether
the injury or damage is caused in part by Brazos County, its officers,agents or employees.
Contract No.26-008
BRAZOS COUNTY,TEXAS Page 9 of 11 Pages
V.T.C.A. LOCAL GOVERNMENT CODE §262.0276
THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL
DISQUALIFY THE BID.
Brazos County shall refuse to enter into a contract or other transaction with a person who owes a
debt to the County per V.T.C.A Local Government Code §262.0276.
a. This refusal to award a contract to or enter into a transaction with a person, pertains to an
apparent low bidder or successful proposer that is indebted to the County;
b. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation,
partnership, joint venture, limited liability company, and any other entity that proposes or
otherwise seeks to enter into a contract or other transaction with the County requiring
approval by the Commissioner's Court;
c. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written
agreements with the County.
d. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will
request a statement of account from the Brazos County Tax Office.
e. Any "debt" as defined above, that is reflected on the statement of account, will be
documented and placed in the bid file. The bid or proposal from the person with the debt
shall be considered "non-responsive" and "not responsible", eliminating it from any further
consideration of award.
f. These provisions shall apply to any "person" owned, partially owned, managed, operated or
represented by a"person" indebted to the County.
Please list all the names of the individuals that have ownership, officers, managers, and board of
directors that you have associated with your entity below.
Name Title (Owner, Officer, Director, Manager, Etc.)
51 t 6e+h Y'ctsdn N10.h A qJl A3 17.k.r t-err
Contract No.26-008
BRAZOS COUNTY,TEXAS Page 10 of 11 Pages
LEGISLATIVE CERTIFICATIONS
Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order(EO)
13224,Executive Order on Terrorist Financing—Blocking Property and Prohibiting Transactions With Persons Who
Commit,Threaten to Commit,or Support Terrorism,effective 9/24/2001 and any subsequent changes made to it via
cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List
System(EPLS,https://www.sam.gov),which is inclusive of the United States Treasury's Office of Foreign Assets
Control(OFAC)Specially Designated National(SDN)list. Respondent certifies that the responding entity and its
principals are eligible to participate in this transaction and have not been subjected to suspension,debarment,or similar
ineligibility determined by any federal,state or local governmental entity and that Respondent is in compliance with the
State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's
terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at
https://vvww.sam.gov.The undersigned affirms the non-debarment statement above,that they are duly authorized
execute this contract.The company representative below further affirms,that the company submitting this proposal,
under the provisions of Subtitle F,Title 10,Government Code Chapter 2271:
1. Does not boycott Israel currently;and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001,and 2274.002 Texas Government Code:
1. "Boycott Israel"means refusing to deal with,terminating business activities with,or otherwise taking any
action that is intended to penalize, inflict economic harm on,or limit commercial relations specifically
with Israel,or with a person or entity doing business in Israel or in an Israeli-controlled territory,but does
not include an action made or ordinary business purposes;and
2. "Company"means a for-profit sole proprietorship,organization,association,corporation,partnership,
joint venture,limited partnership,limited liability partnership,or any limited liability company, including
a wholly owned subsidiary,majority-owned subsidiary,parent company or affiliate of those entities or
business associations that exist to make a profit.
3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government
Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott
energy companies during the term of the Contract. If Respondent does not make that verification,
Respondent must so indicate in its Response and state why the certification is not required.
4. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government
Code,Respondent verifies that it(1)does not have a practice,policy,guidance,or directive that
discriminates against a firearm entity or firearm trade association and(2)will not discriminate during the
term of the contract against a firearm entity or firearm trade association. If Respondent does not make that
verification,Respondent must so indicate in its Response and state why the verification is not required.
Company Name:TeXPt S NC.44.IV1'4 - cS i'' '�s
Authorized Company Representative: tJ ZE 7tZf9
Address: I 5 I 1400rV<i N I%-t't.L‘tti Pk-W1 S #101
654,5t, G--4-at'.el" 11-7( 1 T 84 O
Signature: �
Date: i12-51 Z/s
Contract#: 2 to -o
Contract No.26-008
BRAZOS COUNTY,TEXAS Page I I of 11 Pages
CERTIFICATION OF BID
The undersigned further affirms the non-debarment statement above, that they are duly authorized
execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the
contents of this bid have not been communicated to any other vendor prior to the official opening of this
bid.
Signed By: Kei-5:5t's• Title: MG.r�tq try--
Typed Name: K. ihn.E. ST-6 Q.M J
Company Name�ll(o5 SalKt.dnS Phone Number:6bl 115 SSOO
Email Address: ILStarw►MV,xot ac6ol • Goy
Mailing Address: 115I Nar✓ Pk0/15 4101 CA�e��S�a�►e� Tx 17S90
P.O. Bole or Street City State Zip
Employer Identification Number: I" 15 " Z9 Di 4S1 -
r . t A�6T
Approved Toners' Court on this I dayof 2025 by
Holding the position of AC,Y-n.t e Co Lt.t t y -IA.�Ur=
The ing items should be completed and included in your bid submission. Failure to include these
items will disqualify your bid.
❑ V.T.C.A. Local Government Code§262.0276 for Tax Verification(PAGE 9)
D Legislative Certification& Debarment Verification (PAGE 10)
❑ Certification of Bid(PAGE 11)
Austin.TX 78758 •2800 Longhorn 8tvd k 101 •512.886.4100 (Fax)512-886.4101
TEXAS DOCUMENT SOLUTIONS Lufkin,,TX 75901TX 77845 •2003 Atk nesyon Dri Pkwy 0100 •
6 699-2800 (Fax)99 8.699-a299
Tyler.TX 75703 •4619 Troup Highway •903-509-9900 (Fax)903.509-9905
You're in charge! Waco,TX 76712 •6807 Woodway Ortve •254.881-7500 (Fax)254.754-0555
CUSTOMER NO ORDER DATE INSTALL DATE TECH REP SALES REP
10/1/2025 Kinze Storm
BILL TO: SHIP TO (if other than Bill To):
NAME NAME
Brazos County Purchasing Department
ADDRESS ADDRESS
200 South Texas Ave #352
CITY STATE TIP CITY STATE LIP
Bryan Tx 77803
CONTACT CONTACT
Presley
PHONE FAX PHONE FAX
979-361-4291 979-361-4293
ADDITIONAL COM.ME.LNTS
pnelson@brazoscountvtx.Rov
CUSTOMER STATUS: TYPE ACTION REQUEST: SHIP VIA:
❑ New Customer ❑CGEM/NJPA Account ❑ Rental ❑Trial Dates:
Exslstm. Customer ■ State Contract ❑ Sale/Lease ❑ Other: P.O.NO.
QTY. PROD. NO. DESCRIPTION SERIAL NO. METER UNIT PRICE TOTAL
1 Monthly Maintenance $1.075.00
Effective October 1, 2025 - September 30, 2026
Includes 100,000 Black &White copies per month. Black &White overages billed at .0055 each
monthly. Also Includes 3,000 Color with Overages Billed at .05 Each. Includes toners, drums, fusers,
developers, staples, parts, labor and traveltime. "Excludes Paper**
All Copies to be divided between the following equipment:
M3540idn Justice Ministries ID #31714
MX-M564N District Attorney ID #31717
MX-M314N JP PCT 4 ID #31718
MX-M364N CSCD #2 ID #31719
MX-M464N Juvenile ID # 31720
MX-M314N Facilities Services ID #31721
MX-M464N District Clerk ID #31722
MX-M314N Associate Court #2 ID #31723
MX-M314N Constable PCT 3 ID #31726
MX-M623N County Clerk ID #31965
M3540idn Associate Court #1 ID # 32000
M3540idn HR ID #32109
Page 1 (Continuation on Page 2)
Austin,TX 78758 •2800 Longhorn Blvd$101 •512-886 4100 (Fax)512-886-4101
TEXAS DOCUMENT SOLUTION College Station TX 77845 •2151 Harvey Mitch00 Pkwy#100 .979.775.5500 (Fax)979-775-5900
Lufkin,TX 75901 •2003 Atkinson DM* •936-699.2800 (Fax)936-699.4299
Tyler.TX 75703 •4619 Troup Highway •903-509.9900 (Fax)903.509.9905
You're in charge I Waco,TX 76712 •6807 Woodway Drive •254-881-7500 (Fax)254-754-0555
CUSTOMER NC ORDER DATE INSTALL DATL TECH REP SALES REP
10/1/2025 Kinze Storm
BILL TO: SHIP TO (if other than Bill To):
NAME NAME
Brazos County Purchasing Department
ADDRESS ADDRESS
200 South Texas Ave #352
c IT'i STATE ZIP CITY STATE ZIP
Bryan Tx 77803
CONTACT CONTACT
Presley
PHONE FAX PHONE FAX
979-361-4291 979-361-4293
ADDITIONAL COMMENTS
pnelson@brazascountvtx.gov
CUSTOMER STATUS: TYPE ACTION REQUEST: SHIP VIA:
❑ New Customer ❑ CGEM/NJPA Account ❑ Rental ❑ Trial Dates:
19 Exsistin• Customer ❑Other:
State Contract ❑ Sale/Lease P.O.NO.
QTY. PROD. NO. DESCRIPTION SERIAL NO. METER UNIT PRICE TOTAL
MX-M314N Constable Precinct 4 ID #32110
MX-M6051 Public Defender ID #32929
BP-50M31 Expo Center ID #33430
BP-50M55 JP PCT 1 ID #33431
BP-50M55 Records Management ID #33432
BP-50M36 Risk Manangement ID #33433
BP-50055 County Attorney ID #33434
BP-50M55 JP PCT 2 ID #33435
BP-50055 85th District Court ID #33436
BP-50M55 CCL ID #33437
BP-50M55 361st District Court ID #33438
BP-50M55 Auditors Office ID #33439
BP-50M55 JP PCT 3 ID #33440
BP-50M55 472nd District Court ID #33441
BP-70M75 Sheriff ID #33442
BP-70M75 Constable Precinct 2 ID #33443
BP-70M75 Collections ID #33444
BP-70M75 Jail Admin ID #33445
BP-70M75 CSCD #1 ID #33446
M2640IDW Information Technology ID #33451
Page 2 (Continuation on Page 3)
Austin TX 78758 •2800 Longhorn Blvd#101 •512-886-4100 (Fax)512.886-4101
TEXAS DOCUMENT SOLUTIONS College Station,TX 77845 •2151 Harvey Mitchell Pkwy 4100 •979-775-5500 (Fax)979.775-5900
Lufkin,TX 75901 •2003 Atkinson Drive •936-699-2800 (Fax)936-699-4299
Tyler.TX 75703 •4619 Troup Highway •903-509-9900 (Fax)903-509-9905
You're in charge! Waco,TX 76712 •6807 Woodway Drive •254-881.7500 (Fax)254.754.0555
CUSTOMER NO ORDER CATE INSTALL DATE TECH REP SALES RE?
10/1/2025 Kinze Storm
BILL TO: SHIP TO (if other than Bill To):
NAME NAME
Brazos County Purchasing Department
ADDIIL SS ADDRESS
200 South Texas Ave #352
CITY STATE 7;P CITY STATE ZIP
Bryan Tx 77803
CONTACT CONTACT
Presley
PHONE FAX PHONE FAX
979-361-4291 979-361-4293
ADDITIONAL COMMENTS
pnelson@brazoscountytx.gov
CUSTOMER STATUS TYPE ACTION REQUEST: SHIP VIA:
❑ New Customer ❑CGEM/NJPA Account ❑ Rental ❑Trial Dates:
gi Exsisting Customer E State Contract ❑Sale/Lease ❑Other: P.O. NO.
QTY. PROD. NO. DESCRIPTION SERIAL NO. METER UNIT PRICE TOTAL
Page 3
SALES MANAGER DATE
Subtotal
SERVICE MANAGER DATE
/ Sales Tax N/A
CUSTOMER ACCEPTANCE11111P DATE
4 151 dS TOTAL $1,075.00
•
Longhorn Blvd
TEXAS DOCUMENT SOLUTIONS sty s atlo X 77845 •2151 Harvey Michell Pkwy>r100 .97s 77s 5550000 (Fax) 775-'00
Lufkin,TX 75901 •2003 Atkinson Drivo •936499.2800 (Fax)936-699.4299
You're in charge' Tyler,TX 75703 •4619 Troup Highway •903-508.9900 (Fax)903.509-9905
g Waco,TX 76712 •6607 Woodway Drivo •254.881.7500 (Fax)254-754-0555
SERVICE / SUPPLY PLATINUM USER AGREEMENT
Terms and Conditions
1. This Agreement shall remain in full force and effect, unless cancelled by either party in writing. This Agreement may be terminated or
changed at any time, by either party on thirty(30)days written notice.Customer's obligation to pay all charges,which have accrued,
shall survive any termination of this Agreement,the prorated portion of any amount prepaid will be refunded.
2. Monthly and Quarterly Base costs are payable in advance based on the Copy Volume Level and specification provided on the reverse
side of this agreement,whereas the excess cost per copy changes are payable in the arrears.
3. Texas Document Solutions, Inc. shall provide inspections during the contract period at appropriate intervals. Inspections may be made
in conjunction with regular or emergency service calls. Inspections,as well as all service calls, shall be made during normal business
hours.
4. Texas Document Solutions, Inc.will provide parts,which have been broken or worn through normal use and are necessary for servicing
and maintenance adjustments. Parts damaged by misuse or carelessness will be charged to the customer in accordance with the
Texas Document Solutions, Inc.parts list price. Photoreceptive Drums are included,except for facsimile systems and cartridge type
copiers and printers.
5. All service calls under this Agreement will be made during normal business hours at the customer's address as shown on the reverse
side hereof.Should the equipment be moved to a location in a more distant zone,there may be an increase in the annual maintenance
charge. Should the equipment be moved out of the Company's authorized serving area,this contract shall be terminated. Relocation of
equipment is not covered by this agreement and will be billed at the agreed upon rate.
6. This Agreement shall not apply to repairs made necessary by accident, misuse,abuse, neglect,theft, riot,vandalism,electrical power
failure,or surges, acts of God,fire,water, unauthorized supplies,or other repairs made necessary by service personnel other than
those of Texas Document Solutions, Inc. Charges for repairs or replacement due to the foregoing shall be borne by the Customer.
7. This Agreement does not include applicable taxes.All taxes levied or imposed,now or hereafter, by any governmental authority shall be
paid by the Customer, in accordance with the law.
8. This Agreement covers only the equipment described and does not include any accessories not listed thereon, nor does it include third
party add-on devices,such as accounting software and hardware,coin-op box,etc.
9. This Agreement does not cover the Customer's network or problems related to or from the connected network.There are no warranties
or guarantees regarding problems associated with the operation of the Customer's software or operating systems.Texas Document
Solutions,Inc.will not be held responsible for any down time at the client's location.
10. This Agreement is not transferable by the Customer,except with the written consent of Texas Document Solutions, Inc.
11. This Agreement includes all toner and developer used under normal use,unless otherwise noted. However, it does not include excess
usage attributable to theft,misuse or sky copies.
12. This AVTISMITGIit wiiatitutGa the crmre , widTcx-em five ui,i nt euitrt orts,hrt...with ie put.t to fullllbl iy
o-
13. Optimum performance of the equipment covered by this Agreement can be expected only if supplies provided by,or meeting the
specifications of Texas Document Solutions, Inc.are used.
14. T inn.Thts Ayeelnerft-strati-be-dotnnall.atly
15. Texas Document Solutions, Inc.would setup and configure a total of 5 stations at the time of the initial sale installation.Additional
charges will be billed at the standard hourly rate for a minimum of one hour for each additional work station or computer upgrade
(hardware,hard drive,CPU,operating system software change,etc.).
16.
•
a S
a Y KS
* *•
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Road and Bridge NUMBER: CC2025-Hunters Crossing Estate:
Ph 2 - Resubmitted
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of the Final Plat of Hunters Crossing Estates Phase 2, Lots 1 -40; 52.03 Acres;
G. H. Coleman Survey, A-10, Francis Henderson Survey, A-20; City of Bryan ETJ, Brazos
County, Texas. Site is located in Precinct 2. Request was previously tabled during
Commissioners Court Meeting held 7/29/2025.
"O: Commissioners Court
:ROM: Karen Tyler
)ATE: 07/31/2025
=ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
1. Department requesting Agenda Item: Road and Bridge
2. Department impacted by Agenda Item: Road and Bridge
3. Brief explanation of Agenda Item and whether or not it is in the current year
budget: This plat represents a subdivision development intended for residenti.
JOTES/EXCEPTIONS: home site purposes and has no impact on the current year's budget.
4. Consequences for failing to approve Agenda Item:
5. Deadline for Item Approval: 8/05/2025
6. Site of work being performed, if applicable: Property is located off Wilcc
Lane, Precinct 2.
ATTACHMENTS:
File Name Description Type
Hunters Crossing Estates Ph 2 Final Plat Surface C3D Plat Backup Material
(1).pdf
Hunters Crossing Estates Ph 2 Plat Application.pdf Application for Development Backup Material
Memorandum - Plat Review Process.pdf Memorandum-Plat Review Process Backup Material
7
N•
e
BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT: Road and Bridge NUMBER CC2025-Hunters Crossing Estates
Ph 2-Resubmitted
DATE OF COURT MEETING: 8/5/2025
ITEM: Approval of the Final Plat of Hunters Crossing Estates Phase 2,Lots 1 -40:52.03 Acres;
G. H. Coleman Survey,A-10, Francis Henderson Survey,A-20;City of Bryan ETJ, Brazos
County,Texas. Site is located in Precinct 2. Request was previously tabled during
Commissioners Court Meeting held 7/29/2025.
TO: Commissioners Court
FROM: Karen Tyler
DATE 07/31/2025
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
1. Department requesting Agenda Item: Road and Bridge
2. Department impacted by Agenda Item: Road and Bridge
3. Brief explanation of Agenda Item and whether or not it is in the current year's
budget: This plat represents a subdivision development intended for
NOTES/EXCEPTIONS residential home site purposes and has no impact on the current year's
budget.
4. Consequences for failing to approve Agenda Item:
5. Deadline for Item Approval: 8/05/2025
6. Site of work being performed, if applicable: Property is located off Wilcox
Lane,Precinct 2.
ATTACHMENTS:
File Name Description Type
Hunters_Crossing_Estates_Ph_2_Final_Plat_Surface_C3D_(1).pdf Plat Backup Material
Hunters_Crossing_Estates_Ph_2_Plat_Appkcation.pdf Application for Development Backup Material
Memorandum_-_Plat_Review_Process.pdf Memorandum-Plat Review Process Backup Material
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.r.�....NN..� REIESLOISSIMEMEM PHASE 2
EERING
try 03 1-R ENUIN
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G H.COLEMAN SURVEY.ABSTRACT 10
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MC CONSTRUCTS/Pi CORPORATION +•n.a•••••••w.w
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ENGINEER ..ON Ana..r.
r,rS..E• OESSRER FNGNIE ER0M,LLC .Nt
:.in et NEST ,...n........nw
".men wax... .!>SBEL$$I.•.Y BNYgN TEAS iiE
— ...�,.,.w a.M..,,......,.ww.....n.......n...w..... ..........».... .1 N. ..M.w... ,n.M..n....,a. SURVEYOR FINAL PLAT
GE SSMER EMOINERRw.LLC
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DRAWN BY IP[MGllr
—_.- SCALE 1"-100' SEPTEMBER.2023
c.If INED ea GTE
2 ._ PRUIECT• mom/.
j •.m.w..,.•n. ..r• SHEET 2 OF 2
Brazos County Road 8 Bridge Office
2617 SH 21 West
°M Bryan, TX 77803
Telephone: (979)822-2127
Iv • Fax: (979 775-0456
riff -,•° Email: platsa.brazoscountvtx.caov
•hrr o�7~f
PLAT APPLICATION
SUBJECT PROPERTY INFORMATION
APPLICATION DATE 03/20/2025 RESUBMITTAL 0 YES lit NO
PROJECT/SUBDIVISION NAME Hunters Crossing Estates Phase 11, Lots 1-40
PROJECT ADDRESS OR LOCATION 6692 Wilcox Lane
LEGAL DESCRIPTION. 52.03 acres V. 16127, P. 184, a portion of 1456.53 acres V. 2161, P.18
IF RESUBMITTAL. PROJECT FORMERLY KNOWN AS:
NUMBER OF LOTS: 40 TOTAL ACREAGE 52.03 acres
JURISDICTION. ® City of Bryan ETJ CITY LIMITS 0 ETJ ❑ OUTSIDE ALL CITY LIMITS AND ETJs
Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected.
This Application shall expire five(5)years from the Application date of the project.
TYPE OF APPLICATION
❑ MASTER PLAN ❑ SIMPLIFIED PLAT O PRELIMINARY PLAN
• FINAL PLAT ❑ AMENDING PLAT ❑ REPLAT
APPLICATION PURPOSE
® RESIDENTIAL ❑ MANUFACTURED HOME 0 COMMERCIAL
RENTAL COMMUNITY
❑ OTHER(Please explain):
FLOOD PLAIN
IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? 0 YES ® NO
Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data
On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain
Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does riot imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage Issuance of a permit shall not create liability on the part of Brazos County or any officer or
employee of Brazos County in the event flooding or flood damage does occur
TxDOT RIGHT-OF-WAY
WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES ❑x NO
DIGITAL FILE SUBMISSION
COUNTY ENGINEER ® ADOBE(pdf file) ❑ AutoCAD(dwg file) (Email To:plats@brazoscotmtytx.gov)
911 ADDRESSING tEl ADOBE(.pdf file) ❑ AutoCAD(dwg file) (Email To:gis(tbrazoscounty x.00v)
CONTACT INFORMATION
APPLICANT INFORMATION
FIRM NAME: Gessner Engineering
CONTACT: Andrew Lange
ADDRESS: 401 W. 26th Street
crrv. Bryan STATE: TX ZIP. 77803
PHONE: 979-680-8840 FAX:
EMAIL: alange@gessnereng.com
PROPERTY OWNER INFORMATION
FIRM NAME: Oakwood Custom Homes Group, LTD
CONTACT: Alton Ofczarak
ADDRESS: 4060 Highway 6 Frontage Rd
CITY: College Station STATE TX ZIP: 77845
PHONE: 979-690-1504 FAX:
EMAIL: Alton@oakchb.com
ENGINEER INFORMATION
FIRM NAME: Gessner Engineering
CONTACT Andrew Lange
ADDRESS 401 W. 26th Street
CITY: Bryan STATE TX ZIP 77803
PHONE: 979-680-8840 FAX
EMAIL alange@gessnereng.com
SURVEYOR INFORMATION
FIRM NAME: Gessner Engineering _.
CONTACT Glenn Dial
ADDRESS 401 W. 26th Street
CITY Bryan STATE TX ZIP: 77803
PHONE: 979-680-8840 FAX:
EMAIL: survey@gessnereng.com
OTHER INFORMATION
FIRM NAME:
CONTACT
ADDRESS
CITY STATE ZIP:
PHONE FAX:
EMAIL
PROPERTY OWNER CONSENT / AGENT AUTHORIZATION
By my signature.I hereby affirm that I am the property Owner of record.or if the Applicant is an organization or business entity,that authonzabon
has been granted to represent the Owner organization or business in this Application I certify that the preceding information.s complete and
accurate,and it is understood that I agree to the Development/Subdivision of this property
SIGNATURE y I PRINTED NAME '�—i DATE 03/20/2025
Aga Oft Z La -
SIGNATURE , PRINTED NAME: DATE
By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of
Application indicated on page one of this Application The Owner further acknowledges that submission of an Application does not in any way obligate
the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the
Commissioners Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation.
CALCULATIONS OF FEES
MASTER PLAN: No charge SIMPLIFIED PLAT $100 PRELIMINARY PLAN $150+$10 per lot
FINAL PLAT. $200*$20 per lot AMENDING PLAT $100 REPLAT. $200
RECEIPT BY BRAZOS COUNTY (Official Use Only)
DATE APPLICATION f�ECEIVED. 7 i _3/ / Z )25 DATE APPLICATION RECEIVED/REJECTED.
SIGNATURE y/ / SIGNATURE:
Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Appication, nor does it waive
requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process
Application Check List
Copies of finished plat with corrections (if any):
WA-riC Three (3) hard copies to Brazos County
xii One (1) .pdf copy to Brazos County
fl?) One (1) .dwg copy to Brazos County
® One (1) hard copy to Brazos County Health District
fE One (1) hard copy to Brazos County 911
® One (1) hard copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
lI Letter from Brazos County Health District - For On-site sewage evaluation.
RI Letter from Brazos County 911 - For Road names.
IN Letter from Water District or Company. - Stating water availability, etc.
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
ix Approval notification from appropriate City.
Applicant attests that they have signed this Application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this Application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in the Application above.
;`^TE OFT
Ff
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u
Ir
4
.ti TY OF 39-
BRAZOS COUNTY
ROAD AND BRIDGE DEPARTMENT
Prarthana P. Banerji, P.E., C.F.M., Brazos County Engineer
Memorandum
To: Brazos County Commissioners' Court
From: Prarthana Banerji, PE, CFM
Date: July 31, 2025
Subject: Subdivision Plat of Hunters Crossing Estates Phase 2
I have reviewed the subject document to ensure all applicable requirements are in compliance
with the Brazos County Subdivision Regulations, approved July 5, 2016, by the Commissioners'
Court of Brazos County, Texas. In addition, I affirm the following:
Plat Application received, signed and dated
Plat review fees have been paid
Copy(s) of the plat provided to Health District, 911, Water District/Company for review
Confirmation was received from the Health District for On-Site Sewage evaluation
Confirmation was received from Brazos County 911 for road names
Confirmation was received from Water District/Company stating water availability, etc.
ETJ Approval notification was received from City of Bryan
I recommend Hunters Crossing Estates Phase 2 be submitted to the next available
Commissioners' Court agenda.
2617 Highway 21 West Bryan,Texas 77803 Office(979)822-2127%Fax(979)775-0453
• +3,• OF gyp_
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Approval of the Treasurer's Report for May 2025.
"O: Commissioners Court
)ATE: 07/30/2025
=ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
\CTION REQUESTED OR Approval
\LTERNATIVES:
ATTACHMENTS:
File Name Description Type
Treasurer s Report May 2025.pdf Treasurer's Report May 2025 Backup Material
Treasurer s Report Approval May 2025.pdf Treasurer Report Approval Backup Material
MAY 2025 TREASURER'S REPORT
FUND NUMBER&NAME CASH BALANCE INCOMING INVESTED SUB-TOTAL DISBURSED CASH BALANCE INVESTED CK.ACCT.BAL.
4/30/2025 INTEREST 5/31/2025 5/31/2025
0100-GENERAL FUND 210,438,745.62 5,555,765.52 675,703.31 216,670,214.45 13,625,422.26 203,044,792.19 149,572,147.43 53,472,644.76
1100-HOTEL OCCUPANCY TAX 8,301,595.42 461,000.87 8,762,596.29 323,585.11 8,439,011.18 8,439,011.18
1200-STATE LATERAL ROAD 133,735.47 577.84 134,313.31 0.00 134,313.31 134,313.31
1300-UNCLAIMED FUNDS 539,400.45 2,330.63 541,731.08 _ 221.81 541,509.27 541,509.27
1500-LAW LIBRARY 214,132.07 13,887.42 _ 228,019.49 4,844.89 223,174.60 223,174.60
1800-LEOSE FUND 122,328.31 0.00 122,328.31 0.00 122,328.31 122,328.31
1900-COUNTY RECORDS MANAGEMENT _ 702,725.05 0.00 702,725.05 702,725.05 0.00 0.00
2000-COUNTY CLERK MGMT.FUND 1,371,534.35 34,206.10 1,405,740.45 25,643.86 1,380,096.59 1,380,096.59
2001-COUNTY CLERK ARCHIVAL FUND 1,692,801.42 34,219.22_ 1,727,020.64 20.00_ 1,727,000.64 1,727,000.64
2200-COURTHOUSE SECURITY FUND 218,105.68 11,572.01 229,677.69 1,538.43 228,139.26 ` 228,139.26
2201-JUSTICE COURT SECURITY FUND 283,378.77 1,969.06 285,347.83 0.00 285,347.83 285,347.83
2300-DISTRICT CLERK MANAGEMENT FUND 377,991.68 719,603.60 1,097,595.28 9,315.92 1,088,279.36 1,088,279.36
2301-DISTRICT CLERK ARCHIVAL FUND 1,693.28 7.32 1,700.60 0.00 1,700.60 1,700.60
2400-JUSTICE @ PEACE-TECHNOLOGY FUND 89,302.69 2,661.88 91,964.57 43.28 91,921.29 91,921.29
2401-CO.&DIST.COURT TECHNOLOGY FUND 143,204.19 1,348.75 _ 144,552.94 0.00 144,552.94_ 144,552.94
2500-SPECIAL FORFEITURE FUND 79,693.45 451.34 80,144.79 351.60 79,793.19 79,793.19
2600-D/A HOT CHECK COLLECT FEES 5,566.45 24.05 5,590.50 0.00 5,590.50 5,590.50
2700-BAIL BOND BOARD FEES 118,538.65, 512.18 119,050.83 0.00 119,050.83 119,050.83
2900-VIT INTEREST FUND 426,270.87 2,726.38 428,997.25 0.00 428,997.25 428,997.25
3000-COUNTY GRANTS (902,043.24) 118,438.46 (783,604.78) 773,400.22 (1,557,005.00) (1,557,005.00)
3100-AMERICAN RESCUE PLAN ACT 32,205,494.55 0.00 62,624.04 32,268,118.59 84,887.07 32,183,231.52 17,485,047.38 14,698,184.14
3200-SB 22 2023 RURAL 804,984.48 3,478.16 808,462.64J 86,809.75 721,652.89 721,652.89
3400-D/A CRIME FUND 168,800.53 729.35 169,529.88 13,000.68 156,529.20 156,529.20
3500-PRIMARY ELECTION SERVICES 36,762.34 158.84 36,921.18� 221.55 36,699.63 36,699.63
3901-BC HOUSING FINANCE CORP 528,793.09 2,284.80 531,077.89 0.00 531,077.89 531,077.89
4320-CO 2020 4,329,208.91 1,215.98 15,181.49 4,345,606.38 253,597.63 4,092,008.75 4,062,965.29 29,043.46
4323-ON SYSTEM ROAD BOND-TXDOT 13,118,549.00 3,528.28 46,139.32 13,168,216.60 113,780.54 13,054,436.06 12,348,104.38 706,331.68
43231-OFF SYSTEM ROAD BOND 5,424,286.53 2,388.03 18,271.26 5,444,945.82 0.00 5,444,945.82 4,889,873.57 555,072.25
43232-2023 CERTIFICATES OF OBLIGATIONS 10,797,391.25 5,147.07 , 36,028.53 10,838,566.85 162,203.00 10,676,363.85 9,642,183.56 1,034,180.29
4500-GEN.PERMANENT IMPV. 14,768,720.26 0.00 14,768,720.26 54,437.48 14,714,282.78 14,714,282.78
5000-HEALTH&LIFE INSURANCE 14,546,129.79 1,841,669.14_ , 16,387,798.93 1,869,174.72 14,518,624.21 14,518,624.21
5800-COUNTY ATTORNEY OPERATING FUND 64,686.08 282.81 64,968.89 0.00 64,968.89 64,968.89
6000-PAYROLL 1,845,477.46 9,968,544.44 11,814,021.90 9,263,106.66 2,550,915.24 2,550,915.24
9100-HEALTH DEPARTMENT 3,839,777.18 288,935.83 4,128,713.01 433,089.57 3,695,623.44 3,695,623.44
9300-REGIONAL MOBILITY AUTHORITY 45,148.60 195.08 45,343.68 0.00 45,343.68 45,343.68
9700-COMMUNITY SUPERVISION 1,305,351.08 204,863.04 1,510,214.12 498,809.45 1,011,404.67 1,011,404.67
TTLOF ACCTS.IN POOL 328,188,261.76 19,284,723.48 853,947.95 348,326,933.19 28,300,230.53 320,026,702.66 198,000,321.61 122,026,381.05
1600-LOCAL PROVIDER PARTICIPATION 33,844,798.87 227,163.26 _ 34,071,962.13 1,200,088.50 32,871,873.63 32,871,873.63
4100-GEN.OBLIG.DEBT SVC. 14,669,159.73 79,364.31 15,296.77 14,763,820.81 0.00 14,763,820.81 4,093,818.81 10,670,002.00
TOTAL 376,702,220.36 19,591,251.05 869,244.72 397,162,716.13 29,500,319.03 367,662,397.10 202,094,140.42 165,568,256.68
This report is submitted as true and correct to Commissioners Court by Cristian T.Villarreal,Brazos County Treasurer,on August 5, 2025.
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and Kyle
Kacal, Acting County Judge of Brazos County, constituting the entire Commissioners'
Court of Brazos County, during a regular meeting of said Court have examined the
foregoing report and have caused an order to be entered upon the Minutes of the
Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Cristian Villarreal, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (Texas Local Government
Code, 114.026)
5111 /�
Witness my hand this day of Yt t t&SST A.D. 2025
,7 , --C f ` -/-L
Karen McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this 5day of
A u co cAs—r 2025.
- ii#
_
Kyle Kac. g Coun , .udg-
F/A e /41:1 I ra ' .../IIII
Bentley ettles, Co 'ssioner Precinct #1
Chuck Konderla, Commissioner Precinct#2
C _____>--4..,..4.9-- 1)ei.e9--%—___
Fred Brown, Commissioner Precinct #3
Air
Wanda J. Wats , ommissioner Precinct#4
Treasurer's Report for the MONTH MAY 2025
7
*
n
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: Overpayments
• a. Douglas Morse -$20.00
• b. Penelope Davis Munroe -$6.00
• c. Ahyaan Enterprises-$3,266.00
Payment in Error
• d. Denise & Herman Shirley-$180.14
-O: Commissioners Court
)ATE: 07/30/2025
=ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
Overpayments or Erroneous Payments (Tax Code Section 31.11)
If a taxpayer applies for a refund, the collector must determine whether the payment WE
erroneous or excessive. If the collector determines the payment was erroneous
excessive and the auditor agrees, the collector refunds the payment from available currei
tax collections or from funds appropriated for making refunds.
Governing Body Approval (Tax Code Section 31.11(a)(1) and (a)(2))
JOTES/EXCEPTIONS: Certain refunds require approval from the taxing unit's governing body. If a collect
collects taxes for a single taxing unit, refunds exceeding $500 must receive approval fro
the taxing unit's governing body. If a collector collects taxes for more than one taxing un
refunds exceeding $2,500 must receive approval from the taxing unit's governing body.
As general practice the County Auditor has chosen to present all tax refunds to tl-
Commissioner's Court , even those that do not require approval from the Court.
ATTACHMENTS:
File Name Description Type
CC Refunds 07292025 (002).pdf Tax Refund Applications Backup Material
Melissa Leonard, PCAC
Brazos County Tax Assessor/Collector
4151 County Park Ct
Bryan TX 77802
979-775-9930
979-775-9938 Fax
REFUNDS PENDING 07/29/2025
REQUESTOR DOUGLAS MORSE
ADDRESS 12714 STILLWOOD PARK CT CYPRESS TX 77433
OWNER NAME DOUGLAS &CLAIRE MORSE
PROP ID # 110280
REFUND AMOUNT $ 20.00
REQUESTOR PENELOPE DAVIS MUNROE
ADDRESS 1113 PATRIOT DR COLLEGE STATION TX 77845
OWNER NAME PENELOPE DAVIS MUNROE
PROP ID# 444426
REFUND AMOUNT $ 6.00
REQUESTOR AHYAAN ENTERPRISES
ADDRESS 3800 S COLLEGE AVE BRYAN TX 77801
OWNER NAME S DHUKA
PROP ID# 393406
REFUND AMOUNT $ 3266.00
REQUESTOR DENISE &HERMAN SHIRLEY
ADDRESS 820 PETRIG ST TRACY CA 95376-9097
OWNER NAME MARY SMITH ESTATE
PROP ID# 20856
REFUND AMOUNT $ 180.14
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
APPLICATION FOR TAX REFUND
Collecting Office Name Collecting Tax for:(taxing entities)
Brazos County Tax Office Brazos County, City of Bryan,City of College Station
4151 County Park Court Bryan ISD,College Station ISD, Fl, F2, F3, F4,
Bryan,Texas 77802 Ph.979-775-9930 City of Kurten, Navasota ISD
OWNER'S NAME AND ADDRESS
MORSE DOUGLAS C&CLAIRE H
12714 STILLWOOD PARK CT
CYPRESS TX 77433-1283
PROPERTY DESCRIPTION
Legal: OAK MEADOW PH 1, BLOCK 1, LOT 9
Address: 2709 DARWOOD CT ,
Account# 110280
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested
ZREFUND 2024 12/31/2024 $5688.28 $20.00
Taxpayer's reason for refund: OP-Overpayment
REFUND TO:
MORSE DOUGLAS
12714 STILLWOOD PARK CT
CYPRESS TX 77433-1283
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
.(4Depi-00-*- C. b/„..,..„ 7- ) 9 - ao a S
Signature Date
c -`6 1 CI 6 — q 3 '6 P1°,e5P 1;2-7/1 4a, I.ear
Phone# Email Address
If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUN' DETERMINATION
The tax ref 4 •1.proved [ ]Disapproved
,/ i i �s
l
Author• icer Signature Date
AC--CrN6 COiA.NTy a 00 -
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
MA f I '# IF I V IIVUILVLJ VG.LI I-IVI
•
MELISSA LEONARD, PCAC PH#(979)775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Number
4151 COUNTY PARK CT • - . 3427244
BRYAN, TX 77802 2 —
Date Posted _ 12/31/2024
Payment Type • P
Payment Code Over/Refund
Total Paid 55,688,28
PAID BY:
MORSE DOUGLAS
12714 STILLWOOD PARK COURT
CYPRESS, TX 77433
Property ID Geo Legal Acres Owner Name and Address
110280 472000-0101-0090 0.0000 MORSE DOUGLAS C&CLAIRE I-I
12714 STILLWOOD PARK CT
Legal Description CYPRESS,TX 77433-1283
OAK MEADOW PH 1,BLOCK 1,LOT 9 .
Situs DBA Name
2709 DAARWOOD CT , •
Entity Year Rate Taxable Value Stmt# Void Original Tax Discnts P&I Att Fees Overage Amount Pd.
04
Z REFUND ENTITY 2024 0.00000 0 1514 N 20.00 0.00 0.00 0.00 0.00 20.00
BRAZOS COUNTY 2024 0.41970 284,753 93338 N 1,195.10 0.00 0.00 0.00 0.00 1,195.10
CITY OF BRYAN 2024 0.82400 284,753 93338 N 1,778.86 0.00 0.00 0.00 0.00 1,776.86
BRYAN ISD 2024 0.94890 284,753 93338 N 2,698.32 0.00 0.00 0.00 0.00 2,696.32
5,688.28
Balance Due As Of 12/31/2024: -20.00
Tender Details Description Amount
Check 100061 5888.28
5688.28
Operator. Batch _ Total Paid
tmoore 54683(01/09/2025TM) 5,688.28
Page.1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code Tw Mbnlbn.Me
APPLICATION FOR TAX REFUND
Collecting Office Name Collecting Tax for:(taxing entities)
Brazos County Tax Office Brazos County,City of Bryan,City of College Station
4151 County Park Court Bryan ISD, College Station ISD, Fl, F2, F3, F4,
Bryan,Texas 77802 Ph.979-775-9930 City of Kurten, Navasota ISD
OWNER'S NAME AND ADDRESS
MUNROE PENELOPE DAVIS
1113 PATRIOT DR
COLLEGE STA TX 77845-2194
PROPERTY DESCRIPTION
Legal: SOUTHERN POINTE SEC 201, BLOCK 27, LOT 18
Address: 1113 PATRIOT DR ,
Account# 444426
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested
ZREFUND 2024 07/11/2025 $852,27 $6.00
Taxpayer's reason for refund: OP-Overpayment
REFUND TO:
MUNROE PENELOPE DAVIS
1113 PATRIOT DR
COLLEGE STA TX 77845-2194
I Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
&n,a07), 7/446-
Signature Date
y6g7JA7 /-V PA 9b9 ‘--
Phone# Email Address 9/ — 7L
If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
The tax re r pproved [ j Disapproved
,or- S ( 6 tt26-
Autho 1 f t fficer Signatur Date
-- GT_tNIr G0U fV:'-( 3 iDG€
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
- I ?AA I, \1•V LAI 1 ItI 1 I ILVLv v.6J.IVI III.
MELISSA LEONARD, PCAC PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Number
4151 COUNTY PARK CT 3469628
BRYAN, TX 77802
Date Posted 07/11/2025
• Payment Type P
Payment Code Over/Refund
Total Paid 5852.27
PAID BY:
MUNROE PENELOPE DAVIS
1113 PATRIOT DR
COLLEGE STA, TX 77845-2194
Property ID Geo Legal Acres Owner Name and Address
444426 579510-2127-0180 0.0000 MUNROE PENELOPE DAVIS
Legal Description 1113 PATRIOT DR
Le
g p COLLEGE STA,TX 77845-2194
SOUTHERN POINTE SEC 201,BLOCK 27,LOT 18
Situs DBA Name
1113 PATRIOT DR ,
Entity Year Rate Taxable Value Stmt# Void Original Tax Discnts P&I Att Fees Overage Amount Pd
Z REFUND ENTITY 2024 0.00000 0 150959 N 6.00 0.00 0.00 0.00 0.00 6.00
EMG SVCS DIST#1 2024 0.05135 335,380 94022 N 42.76 0.00 0.00 0.00 0.00 42.76
COLLEGE STATION
ISD 2024 0.97290 220,380 94022 N 532.24 0.00 0.00 0.00 0.00 532.24
BRAZOS COUNTY 2024 0.41970 260,380 94022 N 271.27 0.00 0.00 0.00 0.00 271.27
852.27
Balance Due As Of 07/11/2025: -6.00
Tender Details Description Amount
Check 296 652.27
852.27
Operator Batch Total Paid
tmoore 57502(07/11/2025TM) 852.27
Special Condition Exists for this Property
Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code rrue Automation,e.
APPLICATION FOR TAX REFUND
Collecting Office Name Collecting Tax for:(taxing entities)
Brazos County Tax Office Brazos County,City of Bryan,City of College Station
4151 County Park Court Bryan ISD, College Station ISD, Fl, F2, F3, F4,
Bryan,Texas 77802 Ph.979-775-9930 City of Kurten, Navasota ISD
OWNER'S NAME AND ADDRESS
S DHUKA LLC
3800 S COLLEGE AVE
BRYAN TX 77801-4517
PROPERTY DESCRIPTION
Legal: MINI PLAZA, LOT 1
Address: 3800 S COLLEGE AVE ,
Account# 393406
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested
zREFUND 2024 —_. —_ --- 0 /30]2025 "$3266.00—" '"'. $3266:O0
_
Taxpayer's reason for refund: OP-Overpayment
REFUND TO:
AHYAAN ENTERPRISES
3800 S COLLEGE AVE
BRYAN TX 77801-4517
Sign below and return form to the Brazos County Tax Office.
"1 hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
S'a elf t' �1,4-4...4-4.4 01— I W— 20
Signature Date
'TM— 422— 666 ( SAD41)1-0kit) ekO -rvia4't.cenl
Phone# Email Address
If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
The tax refu•0 9" . •proved [ ]Disapproved
( ( a5
Author'. i+ icer Signature _ Date
1GTLNty COuN,y jL..Ly,"&
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
I r„n IA If II I -..-- - -- --
-MELISSA L-EONARD;PCAC-- PH#(979) 775-9930 -
BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Number
4151 COUNTY PARK CT 3469436
BRYAN, TX 77802 Date Posted 08/30/2025
Payment Type P
Payment Code Over/Refund
Total Paid 63,266.00
PAID BY:
AHYAAN ENTERPRISES INC DBA MINI MART
3800 S COLLEGE AVE
BRYAN, TX 77801
Property ID Geo _ Legal Acres Owner Name and Address _
393406 419030-0000-0010 0.0000 S DHUKA LLC
.- - - 3800 S COLLEGE AVE
Legal Description . . • I BRYAN,TX 77801-4517
MINI PLAZA,LOT 1
Situs • DBA Name '. •
3800 S COLLEGE-AVE , .- -MINI-MART --- - = - -
Entity Year Rate Taxable xabl_e Value Stmt# Void Original Tax Discnts P&I Att_Fees Overage Amount Pd
Z REFUND ENTITY 2024 0.00000 0 150955 N 3,268.00 0.00 0.00 0.00 0.00 3,266.00
3,266.00
Balance Due As Of 06/30/2025: -3266.00
Tender Details Description Amount
Check 10727 3266.00
3266.00
Operator Batch • Total Paid
tmoore 57465(07/09)2025TM) 3,268.00
Page:1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code •rn.Auicenalan,Im.
APPLICATION FOR TAX REFUND
Collecting Office Name Collecting Tax for:(taxing entities)
Brazos County Tax Office Brazos County,City of Bryan,City of College Station
4151 County Park Court Bryan ISD,College Station ISD, Fl, F2, F3, F4,
Bryan,Texas 77802 Ph.979-775-9930 City of Kurten, Navasota ISD
OWNER'S NAME AND ADDRESS
SMITH MARY ESTATE
%MARILYN
366 S MARSHALL ST
PONTIAC MI 48342
PROPERTY DESCRIPTION
Legal: CANDY HILL PH 1, BLOCK 3, LOT 9
Address: DALE ST ,
Account# 20856 -
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested
ZREFUND 2024 04/30/2025 $180.14 $180.14
Taxpayer's reason for refund: PAYMENT IN ERROR d d
REFUND TO:
11 1413
SHIRLEY DENISE E&HERMAN L NI, e
820 PETRIG ST ,./
TRACY, CA 95376-9097 t
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
-JS/Ivo-1 lC(. .Id►WUl9` �t� d�WN�l/Yl �`IWlY 1 )l1 i ZbL�
Signature l Date L 6
Phone# Email Address
If you make a false statement on this application,you coulTbe found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
The tax refu i2 jj ..
oved [ ]Disapproved
8 ( ias
Authors 4b �cer Signature Date
Authorized_Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
:
;;•t. .
I► ?1/A RIG VGII- I .,,,t.....�..........W.. ...
"' DUPLICATE **
MELISSA LEONARD, PCAC PH#(979)775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Number
4151 COUNTY PARK CT 3457645
BRYAN, TX 77802 Date Posted 04/30/2025
Payment Type P
Payment Code Over/Refund
Total Paid 8180.14
PAID BY:
SHIRLEY DENISE E & HERMAN L
820 PETRIG ST
TRACY, CA 95376-9097
_.................
Property ID Geo - Legal Acres I Owner Name and Address
20856 176000-0003-0090 0.0000 ` SMITH MAR`(ESTATE
-.- . . -.. - %MARILYN
Legal Description 366 S MARSHALL ST
CANDY HILL PH 1,BLOCK 3,LOT 9 .. _ PONTIAC,MI 48342
Situs • DBA Name
DALE ST ,
Entity Year Rate Taxable Value Stmt# Void Original Tax D_iscnts P&I Att Fees Overage Amount Pd
Z REFUND ENTITY 2024 0.00000 0 150769 N 165.08 0.00 0.00 0.00 0.00 165.08
BRAZOS COUNTY 2024 0.41970 18,100 123997 N 3.17 0.00 0.00 0.00 0.00 3.17
CITY OF BRYAN 2024 0.62400 18,100 123997 N 4.72 0.00 0.00 0.00 0.00 4.72
BRYAN ISD 2024 0.94890 18,100 123997 N 7.17 0.00 0.00 0.00 0.00 7.17
180.14
Balance Due As Of 04/30/2025: -165.08
Tender Details Description Amount.
Check 7413 - - _ 180.14
180.14
Operator Batch Total Paid
mmoore 56517(05/01/2025 MM) 180.14
Special Condition Exists for this Property
Page 1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code TM&sa ran,me
St
7k'
t
�
TY
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Budget Office NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: • FY 24/25 Budget Amendments 40.01 -40.02
-O: Commissioners Court
:ROM: Nina Payne
)ATE: 07/31/2025
:ISCAL IMPACT: False
3UDGETED: False
)OLLAR AMOUNT: $0.00
kCTION REQUESTED OR Review and approve.
kLTERNATIVES:
ATTACHMENTS:
File Name Description Type
40 Coversheet.pdf FY 25 Budget Coversheet 40.01 -40.02 Cover Memo
40.01 - 40.02.pdf FY 25 Budget Amendments 40.01 -40.02 Budget Amendment
BRAZOS COUNTY,TEXAS
BUDGET AMENDMENT(S) FOR THE 2024-2025 BUDGET YEAR
NO. 24/25 40.01 —40.02
On this the 5'h day of August 2025 at a regular meeting of the Commissioners'Court,the following
members were present:
A. Kyle Kacal, Acting County Judge
B. Bentley Nettles, Commissioner. Precinct I
C.Chuck Konderla, Commissioner. Precinct 2
D. Fred Brown,Commissioner, Precinct 3
E. Wanda Watson,Commissioner, Precinct 4
F. Karen McQueen,County Clerk
The following proceedings were held:
THAT WHEREAS, on the 5'h day of August 2025 the Court heard and approved a budget
amendment(s)for the 2024-2025 budget year for Brazos County, Texas; and
WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2024. the following
amendment(s)to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 5'h day of August 2025.
THE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS.
�,�L11 ,Acting County Judge
Original: County Clerk's Office and
Attached to the original budget
BRAZOS COUNTY,TEXAS
BUDGET AMENDMENTS
No.24/25-40.01
8/5/2025
FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE
Capital Improvement Fund Road&Bridge Renovations Capital Outlay Expenditure 23,869.00
Capital Improvement Fund County Clerk-Capital Capital Outlay Expenditure 257.65
Health Department Support-
Capital Improvement Fund Capital Capital Outlay Expenditure 11,249.00
Capital Improvement Fund Brazos Center-Capital Capital Outlay Expenditure 200,649.00
Fleet Shop-Light Equipment
Capital Improvement Fund Capital Capital Outlay Expenditure 10,832.35
2619 West Highway 21
Capital Improvement Fund Renovations Capital Outlay Expenditure 246,857.00
Capital Improvement Fund
Reallocation of funds to the proper account for the Former AgriLife Extension Building Renovation.
SAM _._--- gl 5 tas
440
Date: 7/30/2025 A cri jiiip,
u•go Approval Date
For Oracle gattri.Dady ,
FUND DIV ACCT Change in Budget ACCOUNT NAME
4500(1 63000511 80101000 (23.869.00)
45000 63210001 8(1230000 (257.65)
45000 63260020 80380000 (11.249.00)
45000 63365001 80286000 (7,989.00)
45000 63365001 80380000 (4.660.00)
45000 63365001 80720000 (33.000.00)
45000 63365001 80281000 (155,000.00)
45000 63111000 80890000 (10.832.35)
45000 63000510 80101000 246,857.00
......
•••. ..•• BRAZOS COUNTY
E 0
_ .
• •
-C)Cr
'• •-•
"••
•••.........•••
Budget
Amendment
Number
40.01 8/5/2025
October 1-September 30 2025 so BUDGET OFFICE
Nina Payne
45000 Capital Improvement Fun,v NOT LISTED s 63000511 Road and Bridg 80101000 Building Improvement v
$
23.869.00
- -
45000 Capital Improvement Fun,v 63210001 County Clerk-Capita'' 80230000 Copiers N9 257.65
45000 Capital Improvement Fun,w 63260020 Health Department Si w 80380000 Improvements-Non E i 11,249.00
= - From Division Name .E--E
CE1PEe SE EXPENDITup:,
45000 Capital Improvement Fun,w 63365001 Brazos Center-Capit v 80286000 Equipment-Other v 7,989.00
- — -
45000 Capital Improvement Fun,w 63365001 Brazos Center-Capit v 80380000 Improvements-Non E w 4,660.00
1
s
45000 Capital Improvement Fun.w 63365001 Brazos Center-Capit w 80720000 Security&Surveillanc w 33.000.00
_. $
45000 Capital Improvement Fun v 63365001 Brazos Center-Capit v 80281000 Equipment-Electron,' 155.000.00
-rom Furl Numb,.
DECREASE EXPENOIT,._ E+PENDITURE i $
45000 Capital Improvement Fun-' 63111000 Fleet Shop-Light Ego'- 80890000 Vehicles ' 10.832.35
- - _ Frog. account Number - _
Total $ 246,857.00
it
45000 Capital Improvement Fun w NOT LISTED w 63000510-2619 West Hic 80101000 Building Improvement w
TO 4moun,
I $
246,857.00
Total S 246.857.00
TO EXPLANATION AND SIGNATURE
Explanation
Reallocation of funds to the proper account for the Former AgriLife Extension Building Renovation.
File and Documentation
File Upload
Signature
(Alta r2 cz Pe
Department BUDGET OFFICE v
Signature
W
Comments Elected OMiaaUOept Mead Comments
Signature Budget Officer Signature •
Sign Date will be captured on form submission
Comments d • --- - =-
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 24/25-40,02
8/5/2025
FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE
Road&Bridge-
Gcnertl Fund Administration Repairs and Maintenance Expenditure 4.>00 00
Road&Bridge-
General Fund Administration Supplies and Other Charges Expenditure 4S00.00
General Fund
Reallocation of finds to the proper account to complete a change order to purchase chain sans.pole sans,and trim ters
/"." 0/
Date: 7/30/2025 f1 G.t ll , . ;`"Judge Approval Date
For Oracle Entry Only
FUND DIV ACCT Change in Budget ACCOUNT NAME
moon 5fiooUtoo 6566nt)On t4,500.1100
01 on0 560o 1 OOU 605001)1)0 4,500.00
........
••• k E 0 p BRAZOS COUNTY
•-• - ?.•
• %
, , • „ 7". 4;44 APVt
•
.•
'•-.. OF.V%,-*
Budget
Amendment
Number
40.02 8/5/2025
October 1 -September 30 2025 v ROAD AND BRIDGE
= - -
Shannon L.Zwememann
1000 General Fund v 56001000 Road&Bridge-Admi v 65660000 Road and Bridge-Fie v 4.500.00
Total $ 4,500.00
, .
1000 General Fund •• 56001000 Road&Bridge-Admi v 60500000 Equipment&IT.Ent " 4,500.00
Total $ 4.500.00
TO EXPLANATION AND SIGNATURE
Explanation
Used incorrect account to purchase chain saws,pole saws and trimmers.Needs to move funds in order
to do a change order and purchase from the correct account.
File and Documentation
File Upload
Signature
SAettrierwZrieNunwerdor
Department ROAD AND BRIDGE
Signature Eleced v'fivaIJDapi Head
estc.Fk aA OVIreye
Comments Elected OBicaat/Dept head Comments
Signature 8udgei Officer Signature
t(.
Sign Date will be captured on form submission
Comments
j I
l5
& 1
OF
BRAZOS COUNTY
BRYAN, TEXAS
)EPARTMENT: Human Resources NUMBER:
)ATE OF COURT MEETING: 8/5/2025
TEM: • Approval of Personnel Change of Status
-O: Commissioners Court
)ATE: 07/31/2025
:ISCAL IMPACT: False
BUDGETED: False
)OLLAR AMOUNT: $0.00
Human Resources is requesting the approval of the following Personnel Action Forms
DOTES/EXCEPTIONS: (PAFs). A list of departments is included on the attached coversheet. All positions have
been reviewed and verified that they fall within budget guidelines. Consequence of non-
approval would be to the employee pay and/or position.
ATTACHMENTS:
File Name Description Type
Employment Separations - Public - 08.05.25..pdf Cover Sheet Cover Memo
Personnel Change of Status
(Jul 31,2025)
Commissioners' Court Date: 08-05-2025
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change
Employment
Department Name Employee Name
Sheriff Office-Jail Administration Daily,Abel
Separations
Department Name Employee Name
Personnel Action Forms
Department Name Employee Name
County Attorney Cintron,Victoria
County Attorney Grisham,John
Approved in Commissioners' Court: 08-05-2025
County Judge's or Commissioner's Signature:
A CUT T Iv CO LA-kru'f Lk r'o L
§ COUNTY OF BRAZOS
§ STATE OF TEXAS
COMMISSIONERS COURTS: DELIBERATION REGARDING A CONTRACT BEING NEGOTIATED;
CLOSED MEETING.
The Commissioners Court ("Court") has proposed to deliberate the negotiation of a contract in
closed session. The Court wishes to deliberate the business and financial issues of the
proposed contract.
Texas Government Code §551.0725 provides that the Court may deliberate the business and
financial issues of this contract in closed session if, before conducting the closed meeting:
(1) The Court votes unanimously that deliberation in an open meeting would have a
detrimental effect on the position of the Court in negotiations with a third person; and
(2) The attorney advising the Commissioners Court issues a written determination that
deliberation in an open meeting would have a detrimental effect on the position of the
Commissioners Court in negotiations with a third person.
(3) Notwithstanding Section 551.103(a), Government Code, the Commissioners Court must
make a tape recording of the proceedings of a closed meeting to deliberate the information.
It is my determination that deliberation in an open meeting would have a detrimental effect on
the position of the Court in negotiations with a third person.
Bruce L. Erratt
Brazos County General Counsel
Date: 08/05/2025