Loading...
HomeMy WebLinkAbout2025/03/04 Regular Session 10:00 AM sa r er tir 7 •?i jr ,, BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MARCH 4, 2025 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803 THE PUBLIC MAY WATCH THE MEETING LIVE ON THE BRAZOS COUNTY COMMISSIONERS COURT YOUTUBE CHANNEL AT: HTTPS://WWW.YOUTUBE.COM/@BRAZOSCOUNTY3227. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag -Commissioner Konderla 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions • Presentation by Santos Navarrette, Brazos County Health Director, honoring the Brazos County Health District(BCHD)for being named the 2024-2025 Local Health Department(LHD)of the Year. Consider and take action on agenda items: 4 -16 4. Proclamation 25-014 recognizing and honoring Rose Selman for her outstanding contributions, groundbreaking leadership, and unwavering commitment to strengthening both the building industry and the community it serves. 5. Proclamation 25-015 proclaiming April 7-13, 2025 as National Public Health Week. 6. Approval to Terminate Contract with Vertex Targeted Opportunities effective on June 30, 2025. 7. Approval to Terminate Contract#22-139 with Insure Tech Software, LLC - Effective Immediately. 8. Approval of Amendment#1 to Contract#22-150 - Document Management Automation & Digital Imaging with VistaSG in the amount of$12,875.00. This amendment will add a component to the current system for redactions of documents such as ballots and CVR records. 9. Approval of Bid Renewal#25-106R Monitoring of Security Systems with Matrix Security & Fire Solutions. 10. Consider and take action on the Frontier Communications utility permit to install fiber optic conduit within the north right-of-way of Ferrill Creek Road from FM 2038, north- east for 900 feet. Site is located in Precinct 2. 11. Approval of the Treasurer's Report for December 2024 & Quarter Ending December 31, 2024. 12. Tax Refund Applications for the following: Overpayments • a. Cindy Regaldo -$80.00 • b. David M Galan-$439.43 • c. Freedom Title-$385.40 13. Commissioners Court minutes for the following dates: • a. February 04, 2025- Regular Meeting • b. February 11, 2025- Regular Meeting • c. February 18, 2025- Regular Meeting • d. February 25, 2025 - Regular Meeting 14. Budget Amendments. • FY 24/25 Budget Amendments 20.01 -20.04 15. Personnel Change of Status. • Approval for Personnel Change of Status 16. Payment of Claims. Approval of Payment of Claims: • a. 8208246 -8208357 • b. 9203625 -9203690 17. Acknowledgement of Monthly Report from County Auditor for December 2024 18. Acknowledgement of 2024 Expenditure Statement for Texas DSHS Tobacco Settlement Distribution Program. 19. Acknowledgement of the Texas County Lateral Road and Bridge Expenditures Yearly Report for the year ended September 30, 2024. 20. Acknowledgement of the FY 2024-2025 Budget to Actuals by Fund as of February 26, 2025. Acknowledgement of the FY 2024-2025 Contingency Budget to Actuals by Fund as of February 26, 2025. 21. Juvenile director's report on detention population. 22. Sheriff's report on inmate population. 23. Announcement of interest items and possible future agenda topics. 24. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four minutes per person. Public participation sign-up sheets must be submitted at least five(5)minutes prior to the start of the posted meeting time. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V, Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.023 of the Texas Local Government Code.Accordingly,members of the public in attendance at any Regular,Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the presence of the Court.Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees, individually or collectively.Accordingly, profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions: 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted • prior to the meeting. During the public comment period,speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter,without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue, Suite 106, Bryan,TX77803 is wheelchair accessible. Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements, please call(979)361-4102. us 1 w ;\Q,' OF The foregoing minutes of the Commissioners Court Meeting held March 4, 2025, have been examined and are approved in open Court this 1st day of April 2025, in Bryan, Brazos County, Texas. _ ' 1 - � e Duane e ers Bentley Nettl s County Judge Commissioner, Precinct 1 Chuck Konderla Fred Brown Commissioner, Precinct 2 Commissioner, Precinct 3 1°111144^-Ad Wanda J. Watso Commissioner, Precinct 4 Attest: Karen McQueen • County Clerk e•1 °fir' •7ti��rt • r 4.o, C 1) 8 �•1 © MINUTES MARCH 4, 2025 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, March 4, 2025 with the following members of the Court present: Duane Peters, County Judge, Presiding; Bentley Nettles, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Fred Brown, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk; The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Konderla 2. Call for Citizen input and/or concerns Karen Simpson expressed concerns regarding the cost of an Open Records Request that she submitted and the protection of ballot secrecy with Countywide voting. Allison Henry spoke on the East Loop Project, expressing opposition and concerns about lack of transparency. Chris Barnes shared information about the importance of honey bees to Agriculture, and information on proper removal without harming the bees. He requested that the Court implement policy on live honey bee removal to help with honey bee preservation efforts. Mr. Barnes provided a copy of his statements and contact information for bee removal for the minutes, it is attached hereto. 3. Presentations and/or Discussions • Presentation by Santos Navarrette, Brazos County Health Director, honoring the Brazos County Health District(BCHD)for being named the 2024-2025 Local Health Department(LHD)of the Year. The Brazos County Health District was named District of the Year at the Texas Association of City and County Health Officials Conference (TACCHO). Health District Director Santos Navarrette, shared what the TACCHO Conference is and explained the process for awarding this honor. Mr. Navarrete shared a number of achievements for this nomination, some of them included, the board approved strategic plan that runs from 2025 -2029 with focus on public health accreditation, the Texas Health Community Program, and yielding a perfect score on the CLEA inspection conducted by the Health and Human Services. Mr. Navarrete said it was an honor to be recognized and is appreciative of the outstanding work from Health District staff. He also thanked the Court for their support and funding. Consider and take action on agenda items: 4 -16 4. Proclamation 25-014 recognizing and honoring Rose Selman for her outstanding contributions, groundbreaking leadership, and unwavering commitment to strengthening both the building industry and the community it serves. The County Judge read aloud Proclamation 25-014 honoring Rose Selman for the outstanding contributions, groundbreaking leadership, and unwavering commitment to strengthening both the building industry and the community it serves. Ms. Selman shared her appreciation for all the support she received throughout the years and stated that it has been an honor to serve and she hopes to continue serving the community well. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Bentley Nettles. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 5. Proclamation 25-015 proclaiming April 7-13, 2025 as National Public Health Week. The Court voted unanimously to approve Proclamation 25-015 Proclaiming the week of April 7th through the 13th, 2025, as National Public Health Week, and the theme is "Centering and Celebrating Cultures in Health. Since 1995, the American Public Health Association, through its sponsorship of National Public Health Week, has educated the public, policymakers and public health professionals about issues important to improving the public's health. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 6. Approval to Terminate Contract with Vertex Targeted Opportunities effective on June 30, 2025. A copy of the mutual agreement for termination is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 7. Approval to Terminate Contract#22-139 with Insure Tech Software, LLC - Effective Immediately. Commissioner Brown stated he was glad to see the County is willing to end a contract if needed. Auditor Katie Conner clarified that the companies provided good service to the County and the termination is due to it being time to renegotiate the contracts and go back out for bid. A copy of the mutual agreement for termination is attached. Motion:Approve., Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 8. Approval of Amendment#1 to Contract#22-150 - Document Management Automation & Digital Imaging with VistaSG in the amount of$12,875.00. This amendment will add a component to the current system for redactions of documents such as ballots and CVR records. Commissioner Brown moved to table this item until it could be determined whether this would be in conflict with the Texas Constitution. General Counsel Bruce Erratt stated that he was not aware of any way this would be in conflict with the Texas Constitution. He then explained that this software will assist the County in complying with State Law and the Attorney General's Office by more efficiently redacting ballots in order to protect their secrecy and will be a more cost effective option for citizens that request these records through Public Information Act requests. Commissioner Nettles asked if the software would be able to do more than just the redacting of ballots. Elections Administrator Trudy Hancock explained that this software is specifically for ballot redaction and would not be able to do anything else. Commissioner Brown rescinded his motion to table. On motion by Commissioner Watson and second by Commissioner Konderla, the Court voted unanimously to approve the amendment to Contract#22-150. A copy of the amendment is attached. Motion:Approve, Moved by Commissioner Wanda J. Watson, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 9. Approval of Bid Renewal#25-106R Monitoring of Security Systems with Matrix Security & Fire Solutions. Commissioner Brown stated that he is happy to see the County contracting with a local company. A copy of the renewal of contract and bid tabulation is attached. Motion:Approve, Moved by Commissioner Bentley Nettles, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 10. Consider and take action on the Frontier Communications utility permit to install fiber optic conduit within the north right-of-way of Ferrill Creek Road from FM 2038, north- east for 900 feet. Site is located in Precinct 2. Commissioner Nettles asked how long the permits are good for. Right of Way Agent Joe Salvato stated that the permits are good for 60 days and can be renewed after that. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 11. Approval of the Treasurer's Report for December 2024 & Quarter Ending December 31, 2024. The Court acknowledged receipt of and ordered filed as submitted the Treasurer's Report for December 2024 and Quarter Ending December 31, 2024.A copy is attached and made a part of these minutes. Motion:Approve, Moved by Commissioner Wanda J. Watson, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 12. Tax Refund Applications for the following: Overpayments • a. Cindy Regaldo -$80.00 • b. David M Galan -$439.43 • c. Freedom Title -$385.40 Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 13. Commissioners Court minutes for the following dates: • a. February 04, 2025 - Regular Meeting • b. February 11, 2025 - Regular Meeting • c. February 18, 2025 - Regular Meeting • d. February 25, 2025 - Regular Meeting Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 14. Budget Amendments. • FY 24/25 Budget Amendments 20.01 -20.04 20.01 Recognizing Revenue for Veteran Services. 20.02 - Recognizing Revenue for Veteran Services. 20.03 -Transfer of funds from Information Technology to Justice of Peace, Precinct 2. 20.04 -Transfer of funds from Contingency to Elections Administration. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 15. Personnel Change of Status. • Approval for Personnel Change of Status. A copy of the Personnel Change of Status is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 16. Payment of Claims. Approval of Payment of Claims: • a. 8208246 -8208357 • b. 9203625 -9203690 Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Fred Brown. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 17. Acknowledgement of Monthly Report from County Auditor for December 2024 The Court acknowledged receipt of the Monthly Report from the County Auditor for December 2024. 18. Acknowledgement of 2024 Expenditure Statement for Texas DS HS Tobacco Settlement Distribution Program. The Court acknowledged receipt of the 2024 Expenditure Statement for Texas DSHS Tobacco Settlement Distribution Program. 19. Acknowledgement of the Texas County Lateral Road and Bridge Expenditures Yearly Report for the year ended September 30, 2024. The Court acknowledged receipt of the Texas County Lateral Road and Bridge Expenditures Yearly Report for the year ended September 30, 2024. 20. Acknowledgement of the FY 2024-2025 Budget to Actuals by Fund as of February 26, 2025. Acknowledgement of the FY 2024-2025 Contingency Budget to Actuals by Fund as of February 26, 2025. Commissioner Brown requested clarification on two items included in the budget to actuals. Budget Officer Nina Payne explained that one of the items is payment for the election workers from the November 2024 General Election and the other item that was questioned was a one time expense. The Court acknowledged receipt of the 2024-2025 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of February 26, 2025. 21. Juvenile director's report on detention population. Judge Peters reported for Juvenile Director Linda Ricketson there are 28 juveniles in the detention center, 24 are male, 4 are female, and 39 have electronic monitors. 22. Sheriff's report on inmate population. Sheriff Wayne Dicky reported there were 732 inmates in jail, 634 inmates are male, 98 are female, and 43 have electronic monitors. 23. Announcement of interest items and possible future agenda topics. Emergency Management Coordinator Jason Ware informed the Court about recent grassfire events, mainly due to controlled burns being left unattended. He stated that given the dry conditions, 3 of the 4 Fire Chiefs are in favor of a Burn Ban,with the fourth willing to support a Burn Ban. Judge Peters added that a Burn Ban will likely be on the March 11, 2025 Commissioners Court Agenda for consideration. Judge Peters announced there will be a Public Hearing on March 4, 2025 at 1:30 p.m. concerning the Ordinance designating areas in Brazos. County, Texas where Municipal or Solid Waste Disposal is not prohibited. 24. Adjourn. Pg�of 5 BRAZOS COUNTY COMMISSIONER' S COURT Li DAY OF 1\10C,V1 20 9P \ D : DD PM, Vkr- Name Organization (PLEASE PRINT) (PLEASE PRINT) 1A-Ootityi LCk Q,Dcm - COVY-C— Cx LOlirVe, oval CDIYY . ckv+- i( Utir • gct-v-eA e_a 4-e-1/1 CD. Cie- - 1 .e_V64-6r5-d3Dw CD. C(frk Of( A 4 \-\A) PDC_\ _\0 aSo -Prk-eAtk c' *`b sorb e i V Ntc/11(it-t-til $ ( � 0 V 3/91 GC3v6A J . � Pg .a of 6 BRAZOS COUNTY COMMISSIONER' S COURT q DAY OF 14Gurcti. , 20 5 l o op çA3/PM, Name Organization (PL�jE/�A�)PRINT (PLEASE PRINT) 11) . Paidi GLaci--- � Uvim .C/ ' A1 Wolk f t`A'lt- , PuibAlk f3titettoi 1t tom, /4a ,/~ b o n M 111, �-� It,1 £. Loop note_ J I Se 1-r EN\ Gbez a ��,l l 204 6.6 .-T0J1N / r V ' Pg 3 of 5 BRAZOS COUNTY COMMISSIONER' S COURT I-14" DAY O M a k , 20 OS D<<�0 CA !PM, Yviu Name Organization (PLEASE PRINT) (PLEASE PRINT) m��s Lafia,(.e;- virvfry n S frkc i‘A- a 5 (11.70' OL/C-14 -7 LA* a OUki(WAM6L- 1\-A Lkio Le.st CiDN4\c-eADs Up MoL.tivto -s:r0-01? stip 1 azi/lc C v i3 PgQof� BRAZOS COUNTY COMMISSIONER' S 'COURT L-\-4‘ DAY OF iAckydurN , 20 as 10`. O D /PM, &T) 6)( Name Organization (PLEASE PRINT) (PLEASE PRINT) 5:11,v47-0 r � CLr( c C � S g3 . (fib;fior-; bit . CALbWcE _ CZr \JviIc Q)c 1l 5o&1-V 1TEvGS Air© 5 16:47) -LAZIL I/4V- a 6.Ve E 1-2-0`4-) L-1111.A;av 5411424uv 14e nA oM Lr) f2- Jae? rci� \J So eti\ o - 4 c ev\u . Pg 5 of s BRAZOS COUNTY COMMISSIONER' S COURT q DAY OF M u- , 20 4ccl_S" D 0 0 /PM, -N u to Ar Name Organization (PI EASE PRINT) (PLEASE PRINT) /We( /44.eo__/44L 4L-t-‘ 11,11;:wre-ed -TrY-A-s 11I fr/A , COS (C(S Ik .s LLTI viNutss-p._ co. TiLvc, vb A • Una. d LooNvo • ems---aiD k_ My name is Chris Barnes; my wife & I have been residents of Brazos County for more than 40 years. I am not here to talk about the East Loop this morning - instead I hope what I have to bring before this body is somewhat less controversial. <grin> Instead, I am here to talk about beekeeping in Brazos County. I retired from being an IT administrator at Texas A&M University almost 10 years ago - and at that time I began keeping honey bees. Today I run about 60 colonies located at various properties in Brazos County. I have 2 goals I would like to accomplish by speaking here today: The first is merely to help inform you, and possibly the public at large, not only about the importance the honey bees play in Agriculture,but also about a new threat to honey bee populations that is going on right now. My second goal is to make a request of the commissioner's court, and the departments within the county that the court oversees. It is estimated by the USDA that honey bee pollination is responsible for 35% of the food available on grocery store shelves; and another 20%-30% is there indirectly as a result of bees. I point this out to help everyone understand the value of this next statement: Honey bees are in trouble. Both nationally, as well as locally. I don't know how many of you are aware, but beekeepers specializing in pollination services are losing hives at an epidemic rate.. The AVERAGE losses from April of last year to this:year for those beekeepers is at about 65%. Some beekeeping businesses have reported losing nearly 100% of their livestock. The most current estimate of losses is 1.25 million colonies since just last June. There was an excellent article in the Texas Tribune newspaper on this very subject just yesterday. There is a link on the printed copy of this paper for each of you. https://www.texastribune.org/2025/03/03/texas-honey-bee-deaths/ The reason for me.bringing this to your attention is_that with the warmer weather in March and the emergence of new spring flowers, honey bees become much more active at this time of year. This in turn causes a dramatic increase in the number of nuisance calls to local EMS, pest control companies, and city & county agencies. Which brings me to my 2nd reason for speaking this morning. I would like to make it a policy within the county that the response is to this type of call to contact someone who specializes in the LIVE removal of honey bees. As opposed to calling a pest control company and having the bee colony destroyed (or having a county employee destroy the colony). It should be noted that a majority of pest control companies would actually prefer you call a bee removal expert- many of those companies do not want to kill the bees either. I'm going to stop and address an objection I can already see coming - I am NOT talking about a true emergency situation - one where someone is actively being attacked by bees. In that kind of situation, protecting the life of an individual obviously should outweigh any other consideration. Nothing I am requesting should be construed as wanting to tie the hands of any emergency personnel. There are 3 places I would suggest that the county look to for people who can safely remove live bees: 1. The Texas Association of Professional Bee Removers - this is a non-profit trade organization whose members are located across the entire state. It is the ONLY state-wide list of bee removers whose members are vetted to only do LIVE bee removals according to a code of ethics for safety and business practices. The website is https://www.txapbr.org/ . 2. The local Brazos Valley Beekeepers club. As the name indicates, this is just a local social club of hobbyist beekeepers in our area. The club maintains an email list of local members who can do bee removals. The email address is bcs-beeremoval cr.bvbeeks.orq 3. You can contact me - I have been a beekeeper and a professional bee remover for 10+ years. My name is on both of the contacts I gave above. When the tornado ripped through Franklin in April of 2019, my business partner and I were called to remove bees from a house that was knocked down next to a utility pole on the corner of Hwy 79 and Hwy 46. The bees turned out to be Africanized and were attacking people up to 6 blocks away. My partner& I removed those bees that night to allow rescue workers to access the area. I do not do as many removals as I used to (I am trying to move into more of a retirement level). But because my name is out there, I still receive several calls every week. I can be called on my cell at 979-220-0004. . I realize that the rules of these meetings prohibit the court members from asking questions on items not on the agenda. Therefore, I will be happy to stick around after the meeting and discuss this further with anyone who is interested or may have questions. . I'm going to stop and address an objection I can already see coming - I am NOT talking about a true emergency situation - one where someone is actively being attacked by bees. In that kind of situation, protecting.the.life of an individual obviously should outweigh any other consideration. Nothing I am requesting should be construed as wanting to tie the hands of any emergency personnel. There are 3 places I would suggest that the county look to for people who can safely remove live bees: 1. The Texas Association of Professional Bee Removers -this is a non-profit trade organization whose members are located across the entire state. It is the ONLY state-wide list of bee removers whose members are vetted to only do LIVE bee removals according to a code of ethics for safety and business practices. The website is https://www.txapbr.org/ 2. The local Brazos Valley Beekeepers club. As the name indicates, this is just a local social club of hobbyist beekeepers in our area. The club maintains an email list of local members who can do bee removals. The email address is bcs-beeremoval@bvbeeks:orq 3. You can contact me - I have been a beekeeper and a professional bee remover for 10+ years. My name is on both of the contacts I gave above. When the tornado ripped through Franklin in April of 2019, my business partner and I were called to remove bees from a house that was knocked down next to a utility pole on the corner of Hwy 79 and Hwy 46. The bees turned out to be Africanized and were attacking people up to 6 blocks away. My partner& I removed those bees that night to allow rescue workers to access the area. I do not do as many removals as I used to (I am trying to move into more of a retirement level). But because my name is out there, I still receive_several calls every week. I can be called on my cell at 979-220-0004. - I realize that the rules of these meetings prohibit the court members from asking questions on items not on the agenda. Therefore, I will be happy to stick around after the meeting and discuss this further with anyone who is interested or may have questions: 44, -I1 .� n J � o •, 71"L1F 8� BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 3/4/2025 TEM: Proclamation 25-014 recognizing and honoring Rose Selman for her outstanding contributions, groundbreaking leadership, and unwavering commitment to strengthening both the building industry and the community it serves. -O: Commissioners Court )ATE: 02/11/2025 =ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Proclamation - Rose Selman.pdf Proclamation for Rose Selman Cover Memo 1? :? . PROCLAMATION HONORING ROSE SELMAN WHEREAS,Rose Selman has served with distinction as the Executive Officer of the Greater Brazos Valley Builders Association for 13 years,leading with vision,dedication,and an unwavering commitment to the homebuilding industry;and WHEREAS,during her tenure,she also served as the Executive Officer Council President for the Texas Association of Builders, demonstrating exceptional leadership at both the local and state levels,advocating for industry growth,and strengthening the voice of builders across Texas; and WHEREAS,through her passion and dedication,she has cultivated an industry that works closely together to better the community, fostering partnerships that have not only advanced homebuilding but also supported countless charitable initiatives and community programs;and WHEREAS,Rose Selman made history as the first female board member of Bryan Texas Utilities,paving the way for future leaders and exemplifying the power of perseverance, innovation,and service in public leadership; and WHEREAS,her commitment to giving back extends through her role as a board member of the Bubba Moore Foundation,where she has worked to make a,lasting difference in the lives of those in need; and WHEREAS,her leadership, service,and dedication to both the homebuilding industry and the greater Brazos Valley community have left a lasting legacy that will continue to inspire and benefit generations to come; NOW,THEREFORE,let it be proclaimed that on this 4th day of March 2025, we recognize and honor Rose Selman for her outstanding contributions,groundbreaking leadership,and unwavering commitment to strengthening both the building industry and the community it serves. Duane Peters,County Judge `/Co- oner Bentley Nettles Commissioner Chuck Konderl Precinct 1 recinc Commissioner Fred Brown Commiss'o er anda J.Watson Precinct 3 cinct 4 t. r7,,,.?( Nx ,..-kri oj I*i „t4r7.,C9FFs. '. BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 3/4/2025 TEM: Proclamation 25-015 proclaiming April 7-13, 2025 as National Public Health Week. -O: Commissioners Court )ATE: 02/21/2025 'ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Proclamation 25 National Public Health Week.pdf Proclamation National Public Health Week Cover Memo 0 0 greoehunerizerb e g aaroft mut cammgoAtie WHEREAS,the Brazos County Health District is celebrating the week of April 7-13,2025, as National Public Health Week,and the theme is"Centering and Celebrating Cultures in Health;"and WHEREAS, since 1995, the American Public Health Association, through its sponsorship of National Public Health Week, has educated the public, policymakers and public health professionals about issues important to improving the public's health; and WHEREAS, public health emphasizes the importance of protecting children from vaccine preventable diseases.On-time vaccination throughout childhood is essential because it helps provide immunity before children are exposed to potentially life-threatening diseases; and WHEREAS,public health recognizes that the water we drink, the food we eat, and the condition of our homes all affect our health; and WHEREAS, public health acknowledges that one in five Americans experience some form of mental illness and advocates to reduce the stigma of mental illness in our community;and WHEREAS,public health encourages healthy lifestyles that include healthy eating and regular physical activity to prevent and manage obesity; and WHEREAS, public health demonstrates the capability of the public health system, communities, and individuals to prevent, protect against, quickly respond to,and recover from public health emergencies. NOW, THEREFORE, We, Duane Peters, as County Judge of Brazos County, Bobby Gutierrez, as Mayor of the City of Bryan, and John P. Nichols,as Mayor of the City of College Station, and acting on behalf of our respective councils and commissioners court, do hereby proclaim April 7-13, 2025, as: ra L lie W-606 2025 BRAZOS COUNTY CITY OF BRYAN CITY OF COLLEGE STATION (CD Duane Peters,County Judge + Bobby Gutierrez,Mayor John P.Nichols,Mayor yR rA•. I ��r ' r. ��"1 =* ' *' CITY OF BRYANife, i r _ L �' , _ The Good L Texas Styled `1 4 L _.1 Pl'Avelezemeetth474- icr da� a 3 , xii2O2r5. 0 0 . rcn BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Purchasing NUMBER: )ATE OF COURT MEETING: 3/4/2025 TEM: Approval to Terminate Contract with Vertex Targeted Opportunities effective on June 30, 2025. "O: Commissioners Court :ROM: Celina Nava )ATE: 02/26/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 The Auditor's department is requesting to terminate the contract at the current expiration date. This contract auto renews unless the vendor is provided with a cancellation notice at least 30 days prior to expiration. The Contract provides for assistance exploring eligibility DOTES/EXCEPTIONS: opportunities, preparing and presenting claims for recovery of federal dollars for programs including the Alien Assistance Program for the Jail and Juvenile. The cancellation is needed to comply with the Brazos County Purchasing Policy, requiring a formal competitiv solicitation. ATTACHMENTS: File Name Description Type Agreement for Professional Services.pdf Original Contract Backup Material Cancelation Letter - Vertex.pdf Cancellation Letter Backup Material .'psi,... f' -V7 y * hrrOFB�r;,. BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 3/4/2025 ITEM: Approval to Terminate Contract with Vertex Targeted Opportunities effective on June 30, 2025. TO: Commissioners Court FROM: Celina Nava DATE: - 02/26/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 The Auditor's department is requesting to terminate the contract at the current expiration date.This contract auto renews unless the vendor is provided with a cancellation notice at least 30 days prior to expiration.The Contract provides for assistance exploring eligibility NOTES/EXCEPTIONS: opportunities,preparing and presenting claims for recovery of federal dollars for programs including the Alien Assistance Program for the Jail and Juvenile.The cancellation is needed to comply with the Brazos County Purchasing Policy,requiring a formal competitive solicitation. ATTACHMENTS.. File Name Description Tine Agreement far Prafessional_Servlces.pdf Original Contract Backup Material Cancelation_Letter__Vertexpdr Cancellation Letter Backup Material APPR to } gib 1 "1k IQ5 Duane Peters fir e County Judge f ti Ste, AGREEMENT FOR PROFESSIONAL SERVICES between Vertex Targeted Opportunities and Brazos County,Texas This Agreement is entered into by and between Brazos County,Texas (hereinafter referred to as the "County") and Vertex Targeted Opportunities, a business unit of Unif care, LTD, (hereinafter referred to as "VERTEX" or "Contractor's), located at 2010 Valley. View Lane, Suite 300, Dallas, Texas 75234. WITNESSETH WHEREAS, many of the services provided by the County are funded directly by local and state funds when, in fact, some of those services are eligible for Federal Financial Participation (hereinafter"FFP"); and WHEREAS, VERTEX is willing and able to provide professional assistance to explore opportunities for new FFP, to review prospects for expansion of existing FFP, and to secure additional FFP as may be appropriate for the County; WHEREAS, this is a contract for the purchase of a personal or professional service and is exempt from the open bid requirement established by Section 262.023 of the Texas Local Government Code when the Commissioners Court by order grants the exemption; NOW, THEREFORE, for and in consideration of these mutual covenants and promises recorded herein,the parties hereto agree as follows. ARTICLE I RESPONSIBILITIES OF VERTEX 1.01 VERTEX agrees to perform the following services: a. VERTEX will review the policies and procedures used by the County to identify such additional Federal and other revenue sources, if any, as may be available to the County through participation in new programs or expansion of existing HT. To secure additional revenues for the County, VERTEX will: i. Meet with County officials, including those who represent programs providing services that may be eligible for FFP,and identify FFP opportunities; ii. Prepare a written summary (the "Initiative") sufficient to briefly describe the FFP opportunity; Venea Cnnuact219f 1 1 • iii. Assist the County in its efforts to prepare and present a claim for recovery of additional Federal dollars following approval of an Initiative; and iv. Assist the County in negotiations with Federal agencies to ensure that the County receives the additional revenues identified by VERTEX. 1.02 VERTEX will continually monitor for new opportunities of funding. a. Whenever a new opportunity arises, the County shall have sixty(60)days to act on its own. b. Sixty (60) days after an opportunity becomes available and the County has not acted to claim the new dollars, VERTEX may (i) notify the County of that opportunity, (ii) obtain County approval of a new Initiative embracing the opportunity. VERTEX will then assist the County to claim revenues identified by the approved Initiative and be entitled to compensation as set forth in Article VI of this Agreement. ARTICLE II RESPONSIBILITIES OF THE COUNTY 2.01 The County agrees to perform the following activities: a. Designate a contract monitor who shall: i. Be the person responsible for monitoring VERTEX's performance under the terms and conditions of this agreement; and • ii. Authorize payment for services rendered based upon properly submitted invoices to the County in accordance with Article V of this agreement(i.e. Compensation). b. Provide VERTEX with copies of or access to documents and databases that are necessary for the successful completion of work required by this agreement. ARTICLE III INITIAL TERM AND RENEWAL 3.01 The initial term of this Agreement is one (1) year, commencing with the date of this contract (the"Initial Term"). 3.02 Upon conclusion of the Initial Term of this Agreement, this Agreement will automatically be renewed on a year-by-year basis, under the same terms and conditions as set forth herein,unless written notice is given at least thirty(30)days prior to the expiration of this Agreement. Vert.,*C.Iiuii.121901 2 ARTICLE IV CONFIDENTIALITY The County and VERTEX mutually agree that the confidentiality of the information obtained by VERTEX shall be strictly observed, as permitted by law, in any reporting, auditing, invoicing and evaluation, provided however, that this provision shall be construed as a standard of conduct and not a limitation upon the right to conduct the foregoing activities.. ARTICLE V COMPENSATION 6.1 The intent of this Agreement is to compensate VERTEX only for new revenues received by the County that are a direct result of VERTEX's efforts. The parties agree VERTEX will be compensated for new or enhanced revenue sources that directly result from VERTEX's activities at the following rate: ❖ Twenty-two percent (22%) of all revenue paid to the County (prospectively or retroactively) as described in each of the Initiatives. 6.2 Unless otherwise agreed or directed by VERTEX in writing, the County shall make payment to the order of VERTEX, at 2010 Valley View Lane, Suite 300,Dallas, Texas 75234. 6.3 Both parties recognize that delays in payment or reimbursement to the County by the Federal government may occur. VERTEX will be reimbursed within thirty (30) days after funds are actually received by the County and an accurate invoice is delivered to the County by VERTEX, even if those receipts occur beyond the term of contract. 6.4 VERTEX agrees that in the unlikely event any funds recovered by the County as a result of this agreement be subsequently disallowed,that the related fees paid to VERTEX based on such disallowed reimbursements will be credited against future payments to VERTEX, or be promptly repaid to the County should this agreement be terminated. In any event, the monetary amount of damages and the full extent pf VERTEX's liability to the County, if any, shall be strictly limited to the amount of funds paid to, or owed to, VERTEX as a result of this Agreement. 6.5 VERTEX is not obligated to make the County aware of all funding opportunities and shall have no liability for any omission to identify the same. 6.6 VERTEX shall have the right to review the County's claims, grant awards, and such books, records, and other documents as may be required to ensure that the payment of VERTEX's fees is in accordance with this Agreement. Vote,Cumin 21901 3 1 ARTICLE VI • NOTIFICATION Any notice, specifications, reports, or other written communications from VERTEX to the County shall be considered delivered when posted by certified mail. Any notice, delivered by certified mail to VERTEX at the address on the first paragraph of this Agreement shall be considered delivered when posted. ARTICLE VII MISCELLANEOUS PROVISIONS 8.1 Authority. All necessary approvals for the execution of this Agreement have been obtained and each person executing this agreement on behalf of the County is authorized to execute this Agreement as the binding act of the County: Some programs require a submission with digital signature from an authorized elected official of the County. Contractor will prepare the claim and then provide step by step instructions for the authorized County official to complete the online form. 8.2 Changes to be in Writing. This Agreement may be modified to include additional work the County desires to be completed on a fixed or contingent fee basis with the written consent of both parties. 8.3 Choke of Law.Forum Selection and Alternative Dispute Resolution. This Agreement has been accepted and executed by Contractor in the State of Texas, and shall be governed by the laws of the State of Texas. County recognizes much of the claims preparation work will be performed by Contractor at its headquarters in Dallas County,Texas. The sole and exclusive venue for any legal action to enforce or interpret this Agreement shall be Dallas County, Texas, and the parties hereto agree to and do hereby submit to the jurisdiction of such court. However, the parties prefer informal resolution of any disputes. Prior to filing litigation,the parties shall discuss participating in alternative dispute resolution, including a pre-suit mediation or settlement conference. 8.4 Counterparts. This Agreement and the Initiatives that follow may be executed in separate counterparts,each of which shall be deemed to be an original,and such counterparts shall together constitute but one and the same document. 8.5 Entire Agreement. This Agreement and its attachments (including all approved Initiatives),if any,contain the entire Agreement between the Contractor and the County. Any previous proposals, offers, discussions, preliminary understandings and other communications relative to this Agreement, oral or written, are hereby superseded by this Agreement. 8.6 Force Maieure. Contractor shall be excused from performance during any delay beyond the time named for the performance of this contract caused by any act of God, war, civil disorder, strike or other cause beyond its reasonable control. 8.7 Headings. The headings used herein are for convenience only and shall not limit the construction or interpretation hereof. 8.8 Inconsistencies. Where there exists any inconsistency between this Agreement and other provisions of collateral contractual agreements that are made a part hereof by reference or otherwise,the provisions of this Agreement shall control. 8.9 Indemnification. Contractor agrees to indemnify the County, its officers, employees and agents for injury to persons or property, including contractor,its officers,employees or agents,the County,its officers,employees or agents,or other persons where such injury proximately results from an intentional act or omission of the Contractor or its,employees. 8.10 Independent Contractor. Contractor shall be considered an independent contractor and not an employee of the County. Contractor shall be solely responsible for paying its own staff and the out-of-pocket expenses it incurs in providing services hereunder. Contractor shall also maintain general Iiability insurance at its own expense, in addition to workers' compensation coverages as may be required by law,and will provide proof of insurance to the County upon twenty (20) days notice. 8.11 Legal Fees. In the event a claim for damages is made under this Agreement, the claimant shall be entitled to recover reasonable and necessary attorneys' fees,provided that said claim is first presented in writing and remains unpaid for thirty(30)days. 8.12 Non-Discrimination. In performing this Agreement, contractor agrees it will not engage in discrimination in employment of persons because of the race,color,sex,national origin or ancestry,or religion of such persons. Vertex amt.,21901 4 8.13 Prohibition against Assignment. There shall be no assignment or transfer of this Agreement without the prior written consent of both parties hereto,except as follows:Contractor shall be permitted to assign its right to be paid by the County after completing its work on an Initiative. 8.14 Rule of Construction. Each party and its Iegal counsel have been afforded the opportunity to review and revise this Agreement. The normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or any amendments of exhibits hereto. 8.15 Severability. Each paragraph and provision hereof is severable from the entire Agreement and if any provision is declared invalid,the remaining provisions shall nevertheless remain in effect. 8.16 Terminology and Definitions. All personal pronouns used herein, whether used in the masculine, feminine or neutral,shall include all other genders;the singular shall include the plural and the plural shall include the singular. 8:17 Waiver. The failure on the part of any party to exercise or to delay in exercising,and no course of dealing with respect to any right hereunder shall operate as a waiver thereof; nor shall any single or partial exercise of any right hereunder preclude any other or further exercise thereof or the exercise of any other right The remedies provided herein are cumulative and not exclusive of any remedies provided by law or in equity,except as expressly set forth herein. IN WITNESS WHEREOF, the undersigned parties have executed this Agreement as of the date written below. • EXECUTED THIS 1st DAY OF October,2003 AGREED: ACCEPTED BY: BRAZOS COUNTY,TEXAS VERTEX TARGETED OPPORTUNITIES A Business Unit of Unificare,Ltd. Federal Identification Number 75-2795617 By: Unificare 1,Inc. Its Gene 'artner N e , Title Jim y M. iu Address: rC Tas 3oc c. ,?t,+k li( Senio Vice Pr:sident r3rt e.►11, 4')fd33 20 i Valley Vi w Lane,Suite 300 I- Dallas,Texas 75234 Vertex Calmat 21901 5 INITIATIVE#2:Juvenile Probation's Title IV-E Juvenile Maintenance Claims A) Description of Vertex's Contribution: Vertex recognizes that the Brazos County Juvenile Probation Department's Maintenance Claims for Title IV-E reimbursement could be greatly increased by conducting maintenance activities of Juvenile Probation cases. Vertex will train Juvenile staff, implement a IV-E filing system, prepare all paperwork required, as well as prepare and submit all monthly Title IV-E Maintenance Claims for the Juvenile Department. B) Baseline Calculation: N/A C) Agreed,Vertex may proceed with this program: Brazos County,Texas: A ir,,.� October 1, 2003 Name Date eotinv -7(16),(3e... Title Vertex Targeted Opportunities: October 1,2003 Jim y M.L' Date S for Vic President INITIATIVE#3: Juvenile Probation's Title IV-E Administrative Claims A) Description of Vertex Targeted Opportunities' Contribution: Vertex recognizes that the Brazos County Juvenile Probation Department,could file a federal Title IV-E Administrative CIaim. This would generate federal reimbursements quarterly for services the County staffs are already performing. Vertex will work with the state to get an IGA in place.Then we will define and document reimbursable activities of Juvenile Probation staff. In the process,Vertex will implement a time keeping system, and prepare and submit Enhanced Title IV-E Administrative Claims for the Juvenile Department. B) Baseline Calculation: N/A C) Agreed, Vertex may proceed with this Initiative: Brazos County Juvenile Board: L__L:...�.At.z.411111r, October 1,2003 Name Date Title U Vertex Targeted Opportunities: r` October 1,2003 Ji my M. iu Date ' enior V' e Preside t • .JBL..Getet ResuIts! /4tJ ;: f''4i August 25,2004 � '- ti 'I at1..; RECEIVED ~ % itAC& 11.1 '' Chris Kirk AUG 2 7 ?no4 Sheriff Brazos County _ 300 E. 26th St. OFFICE OF SHERIFF CHRIS KIRK Suite 105 BRAZOS COUNTY Bryan,TX 77803 Dear Sheriff Kirk: • As you know, we have a current contract with Brazos County and have been working with the Sheriffs' since October 2003. In reviewing our files, we realized that we do not have a current SCAAP Initiative on file for your county. Please see the enclosed (3) three SCAAP initiatives between Justice Benefits, Incorporated and Brazos County. After the initiatives have been reviewed and signed, we . ask that you send one executed copy to the address below. Please retain two original copies for your records. We look forward to our continued partnership and finding many well-deserved federal dollars for your County as well as another successful year together. • As always, please do not hesitate to call should you have any questions. I can be reached at 800-545-6490 X 3772. Sincerely, • • %Mg-- Un Kimberly King Director of Marketing • Enclosures(3)Renewal and Extension Forms CC: John Munoz Regional Account Manager justice Benefits International 2010 1Mtllrv`brew I„nc,Suite 3(10 • Dallas,Texas 75''234 972-406-370O • Fax 972-406-3791(1 • 500-835 21(4 • www.Justicelimetfits.cont INITIATIVE: Alien Assistance Program A) Description of JIfl's Contribution: JBI recognizes that Brazos County,NE is being underpaid for housing illegal aliens. JBI will develop the cost data,secure the necessary data required to document qualified inmates, and prepare the Alien Assistance claims. JBI will work with the Sheriff's Department to optimize future claims by securing 100%allowable data related to inmates. . B) Claims submitted: FY2004 was the last claim submitted by JBI. C) Total Increased Reimbursements expected: Unknown until cost allocation plan developed and data collected. D) Fee Structure: JBI will be paid its fees per its contract with Brazos County,TX on all amounts generated from this program. . E) Agreed,JBI may proceed with this Initiative: • Brazos County,TX: y" Name • a e • Title • 7 Justice Benefits, Inc.: t 71 r-2"'`1r a y J' my M. iu Date eniorVi President INITIATIVE: AIien Assistance Program A) Description of JBI's Contribution: JBI recognizes that Brazos County,NE is being underpaid for housing illegal aliens. JBI will develop the cost data,secure the necessary data required to document qualified inmates, and prepare the Alien Assistance claims. JBI will work with the Sheriff's Department to optimize future claims by securing 100%allowable data related to inmates. B) Claims submitted: FY2004 was the last claim submitted by JBI. C) Total Increased Reimbursements expected: Unknown until cost allocation plan developed and data collected. D) Fee Structure: JBI will be paid its fees per its contract with Brazos County,TX on all amounts generated from this program. E) Agreed,JBI may proceed with this Initiative: Brazos County,TX: Name d7)., Title Justice Benefits, Inc.: M • 8- zy- oy immy . Liu Date Senio ice President INITIATIVE: Alien Assistance Program A) Description of JBI's Contribution: JBI recognizes that Brazos County, NE is being underpaid for housing illegal aliens. JBI will develop the cost data,secure the necessary data required to document qualified inmates, and prepare the Alien Assistance claims. JBI will work with the Sheriff's Department to optimize future claims by securing 100%allowable data related to inmates. B) Claims submitted: EY2004 was the last claim submitted by JBI. C) Total Increased Reimbursements expected: Unknown until cost allocation plan developed and data coIIected. D) Fee Structure: J'BI will be paid its fees per its contract with Brazos County,TX on all amounts generated from this program. E) Agreed,JBI may proceed with this Initiative: • Brazos County,TX: Name Da e s Title Justice Benefits,inc.: • -F-2 O / J' my . Liu Date Senio ice President VERTEX MERGES WITH JUSTICE BENEFITS, INC. Many of you may aiready be aware that Vertex and Justice Benefits are sister companies and divisions of Unificare. Vertex has been serving Texas counties since 1994. In 1997, a sister company known as Justice Benefits, Int. was developed to bring similar services to other states. Due to the tremendous growth of both Vertex and Justice Benefits, Int., we have decided to incorporate the two companies into one. -After much consideration, it has been decided that Vertex and Justice Benefits, Int. will be known. as Justice Benefits, Incorporated CBI). We would like to assure you that this incorporation involves a name-change :only. The staff at Vertex and the services we provide will remain the same for our clients. Thank. you for your continued support' as our company enters this new and exciting phase! J $ J f1 ZII-d • ZZ:OT VOOZ 132 6nH T622--9017-Z16:xed . T . :1.;,-. ''..4-,. JBI , ,,. -31t' JUSTICE BENEFITS INTERNATIONAL FaxTransmjttai FROM: IaKeisha Fields TO: Beverly Marketing Department Brazos County ADDRESS: 2010 Valley View DATtE: August 30,2004 Suite 300 Dallas,TX 75234 PHONE: •PRONE: (972) 4063745 FAX: (972) 406-3790 FAX: (979) 361-4347 ' . EMAIL: ,i&eldsaunifi&are.com . NUMBER OF PAGES INCLUDING COVER; 2 B(Urgent P1 For Review o Please Comment 0 Please Reply 0 Please Recyd® _ 6 .. COMMEN TS: Per your request,attached is a copy of the Name Change Handout that Kim Wang asked rue to fax to you. If you have any problems receiving this fax,please call me at(800) 545- 6490 x 3745. ; Thanks. Keisha Fields Adminisuntrve Assistant . t I TO'd Z6:OT tiO0Z 02 6nH TU.£9Ot7--L6:yid '' . Brazos County '°°a 3 , ��z`t . Purchasing February 25, 2025 Vertex Targeted Opportunities 2010 Valley View Lane Suite 300 Dallas, Texas 75234 Dear Representative, Please consider this letter as notice of Brazos County's intent to cancel the contract for professional services to locate federal financial participation between Brazos County and Vertex Targeted Opportunities. The last day of service by Vertex Targeted Opportunities is June 30, 2025. If you have any questions please contact Celina Nava,Brazos County Purchasing at 979- 361-4492. Sincerely, Celina Nava Brazos County Purchasing 37:1)./sV7-14v-f, ; BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 3/4/2025 TEM: Approval to Terminate Contract#22-139 with Insure Tech Software, LLC- Effective Immediately. "O: Commissioners Court )ATE: 02/27/2025 :ISCAL IMPACT: False BUDGETED: False )OLLAR AMOUNT: $0.00 JOTES/EXCEPTIONS: The software no longer meets the needs and requirements of the Risk Management Department. ATTACHMENTS: File Name Description Type Fully Executed Contract InsureTech Software LLC.pdf Original Contract#22-139 Insure Tech Software Backup Material Insure Tech Software LLC Terra Claim Software Signed.pdf Partially Executed Cancellation Letter Backup Material TerraClaim Software as a Service Agreement This SOFTWARE AS A SERVICE AGREEMENT(this"Agreement")is entered into by and between InsureTech Software,LLC,a Delaware Limited Liability Company(hereinafter"Insuretech")County of Brazos(hereinafter"Licensee")(Insuretech and Licensee each individually,a"Party"and both collectively,the"Parties"): Section 1.License. Subject to the terms and conditions of this Agreement,Insuretech grants to Licensee a non-exclusive,non-transferable,non-assignable,limited license to access and use Insuretech's suite of web-based"software-as-a-service"product known as TerraClaim,including all updates, enhancements,revisions,derivatives and/or new versions thereto(in object code version only), and such data base maintenance and accompanying documentation,as is reasonably necessary for Licensee to access,use and operate the Software("Documentation")as provided under and subject to this Agreement and identified in Schedule 1 attached below(hereinafter collectively, the"Software")under the Proprietary Rights(as defined below)owned by Insuretech in the Software,to the extent necessary for Licensee to access and use the Software for Licensee's business operations and provided services and for the purpose and in the manner as set forth in this Agreement and for which Insuretech provides the Software to Licensee under this Agreement (collectively the"Permitted Use").Licensee has no right to engage in any use of the Software other than the Permitted Use unless a license is granted by Insuretech under another license upon the payment of all fees or royalties specified in such other agreement with Insuretech.Any use of the Software other than Permitted Use,or in violation of this Agreement,is not permitted under this Agreement. Section 2.Permitted Use,Restrictions on Use. Licensee may access and use the Software and Documentation only for a Permitted Use,and may authorize use and access to the Software only to,Licensee's authorized users,third party service providers and administrators.Licensee has no license or right to,and shall not:(i)copy or reproduce the Software or any part thereof(except solely as necessary and incidental to the access, use and/or execution of the Software as part of any Permitted Use)or decompile,reverse engineer, modify,change,customize,adapt,or create any derivative work from,to,or of the Software or any part thereof,(ii)rent,sublicense,distribute the Software or any part to any third party or otherwise authorize its use by third parties,unless such third parties constitute Licensee's authorized users;(iii)use or utilize the Software for,in connection with,or in any type of service outsourcing,service bureau,time-sharing,or similar arrangement or transaction or one in which Licensee is not a principal,or to market or deliver services or products offered or marketed by Insuretech;(iv)use the Software for any purpose or any manner that is illegal or in violation of any applicable law or third-party rights;or(v)make,cause or authorize any third party to do any II of the foregoing.All copies of the Software shall bear all,and Licensee may not remove,modify, or obliterate any,copyright,trade secret,trademark and any other intellectual property right notices on the copy delivered by Insuretech to Licensee under this Agreement.Insuretech shall have the right to obtain injunctive relief against unauthorized copying or use of the Software,in addition to any other rights to which it may be entitled.Notwithstanding any permitted or prohibited uses,Licensee is entitled to copy,display and distribute the Documentation as necessary to train,educate or otherwise reasonably enable its authorized users to access and use Software,and nothing in this Agreement shall limit the rights of Licensee or its authorized users to exercise any legal rights pursuant to the United States Copyright Act. { Section 3.Services;Software Amendments. Insuretech will provide maintenance and/or support and/or other services related to the continuing operation and maintenance of the Software.If and to the extent Insuretech and Licensee so agrees in a written agreement signed by both parties,setting forth the fees,charges,and expenses to be paid by Licensee to Insuretech in consideration therefor,Insuretech will provide additional services to and/or on behalf of Licensee,including the development of certain Software enhancements,derivatives,features and/or reports as mutually agreed upon by Insuretech and Licensee(the"Services").All such Services will be billable to Licensee at Insuretech's standard hourly rate of$150.00 per hour.Insuretech agrees and represents that Insuretech will timely revise,update,upgrade and/or enhance the Software as needed to maintain the security, functionality and operations of the Software,to cure any bugs,defects or other material flaws in the Software,and to remain in compliance with all applicable laws and regulatory updates or rate changes and similar revisions applicable to the industry(collectively"Software Amendments"). For purposes of this Agreement,all Software Amendments will also be deemed and shall constitute Software.Subject to the foregoing,Insuretech is not otherwise obligated to provide, deliver,or make available any enhancement,addition,new or other version,improvement, derivative work,derivation,customization,or adaptation to or from or including or based on any Software or part thereof unless and except to the extent Insuretech expressly agreed to do so as part of any Services requested by Licensee in writing.If and to the extent that Insuretech provides any Software Amendment to Licensee as required herein or as part of,and in accordance with,any Services,such Software Amendment shall be deemed to be part of the Software licensed under this Agreement.Notwithstanding anything in the Section or Agreement to the contrary,Insuretech represents and agrees that(i)the Software will comply,and will continue to comply,with any all applicable laws and regulations;(ii)Insuretech will timely provide and incorporate,at no charge to Licensee,any Software Amendment necessary to ensure that the Software remains fully operational and current,and fully compliant with all applicable laws and regulations,including both state and federal;and(iii)Insuretech will not replace any Software with a Software Amendment that is materially less functional or useful to Licensee or materially more costly to access and use. Section 4.Access and Use. A-The license under this Agreement permits Licensee and its authorized users to access and use the Software remotely on Insuretech's website accessible through an internet portal designated by Insuretech and as may be modified by Insuretech from time to time(the"Portal").Except as otherwise provided herein,Licensee has no right or claim to download and install the Software on any server or computer owned or controlled by Licensee.Licensee agrees to reasonably and timely respond to any requests by Insuretech that are necessary to the setup and operation of the Portal and Licensee's access to and use of the Software pursuant thereto. B-Insuretech may,from time to time,temporarily take down or shut down access to the Portal or the Software,or parts thereof,for routine maintenance,repair,or service as Insuretech may deem necessary in its sole discretion("Downtime").Downtime shall be reasonably scheduled in advance on weekends during non-business off hours do not exceed what would be considered standard or normal for the industry.Subject to Licensee's contractual rights and remedies,in no event shall Insuretech be liable to Licensee or any third party in connection with any Downtime. During the Term of this Agreement,Insuretech agrees and represents that the Software and Portal shall be available for normal access and use by Licensee and its authorized users twenty-four(24) hours a day,seven(7)days a week,as further provided in the Service Level Agreement attached as Schedule 3 hereto. 4 C-Licensee will receive a unique login identity or username and password for each of Licensee's authorized users to access and use the Software through the internet at the Portal(collectively, "Log-In Information").Licensee may identify and designate,as its authorized users,(i)full, part-time and/or temporary employees,including without limitation such Licensee employees who are working for Licensee affiliates and/or subsidiaries;(ii)third party independent contractors providing services for or on behalf of Licensee who need access and use of the Software to. provide their services;(iii)third party regulatory representatives,including without limitation auditors and examiners;and(iv)individual customers or clients of Licensee on a case-by-case basis as deemed reasonably necessary or appropriate by Licensee(collectively"authorized users").Licensee shall not share any Log-In Information with any other person or permit any other person to know or use any of the Log-In Information,except solely for any employee of Licensee or other individual who is authorized by Licensee to access and use the Software in accordance with this Agreement.Once a person ceases to be an employee or an employee authorized to access and use the Software,Licensee shall ensure that such employee has no further access to the Software,if necessary,by changing the Log-In Information. D-Licensee is solely responsible for obtaining,providing,establishing and maintaining,at all times at Licensee's sole cost,all third party software,hardware,communication,internet access and connection,electricity,and any other prerequisites that are or may be necessary for the access to and use of the Software,as set forth in Schedule 5 attached hereto(collectively,"Access Requirements").Insuretech is not liable for any Access Requirements,the provision thereof,or { any costs,charges,fees,taxes,rates,or payments related thereto. E-Insuretech represents and agrees that the Software,Portal and any Services agreed upon by the Parties,will be provided by Insuretech in accordance and compliance with Schedule 4. Section 5.Indemnification. A Party(the"Indemnifying Party")shall defend,indemnify,and hold harmless the other Party (the"Indemnified Party")and any affiliate of the Indemnified Party,and all officers,directors, employees,and agents of the Indemnified Party or any of its affiliates(collectively,the "Indemnitees")from and against any claim,action,suit,litigation,demand,allegation,arbitration, proceeding,judgment,order,damages,loss,liability,injury,costs,expenses(including,without limitation,reasonable attorneys' fees and witness and other defense costs),settlement,and other payment obligation of any Indemnitee arising from or in connection with any claim or litigation asserted by a third party against any Indemnitee resulting from any breach of this Agreement by the Indemnifying Party,or any violation by the Indemnifying Party of any law or third party's rights or property. Section 6.Reservation of Rights. Insuretech represents that it owns and shall retain all rights,title and interest in and to the Software,any Software Amendment(by whomever or for whomever made),and any and all parts thereof,any and all marks and names of Insuretech or any of its affiliates,any work,technology, invention,concept,system,method,process,and other element of the Software and/or Software Amendment,any and all copyrights,patents,patent applications,trade secret rights,know-how rights,trademark rights,service mark rights,and other intellectual property rights of any kind, anywhere or under any law("Proprietary Rights")in or to any of the foregoing(collectively and individually,"Insuretech Property").All Software(and any Software Amendment,if any)is licensed to Licensee,not sold.Insuretech does not make,and nothing in or under this Agreement shall be interpreted or construed to be,any assignment,transfer or conveyance of any right,title, or interest whatsoever,or any grant of any license(except solely for the license expressly granted to Licensee in the License Section of this Agreement),lien,or other right whatsoever,in or to any Insuretech Property.Licensee shall not claim,any ownership,co-ownership,license(except solely for the license expressly granted to Licensee in the License Section 1 of this Agreement),or other right in or to or under any Insuretech Property. Section 7.Licensee Data. } A-Licensee shall exclusively retain all ownership,rights,and responsibility for any data entered by or for Licensee in connection with the access or use of the Software("Licensee Data")and be solely responsible and liable for any and all permissions necessary for Licensee's use,input, processing,sharing,and other handling of any Licensee Data.In addition and supplemental to any other rights or obligations pertaining to the return of Licensee Data,upon the termination or expiration of this Agreement,Insuretech will,within five(5)business days of written request by Licensee to Insuretech,deliver a complete and accurate backup copy of the Licensee Data on the database of Insuretech used in connection with providing access and use of the Software if such request is received by Insuretech within ninety(90)days after the termination or expiration of this Agreement.Thereafter,Insuretech may delete any and all Licensee Data,and lnsuretech shall not be liable or responsible for any such deletion of any Licensee Data. B-Insuretech agrees to preserve and maintain the security and confidentiality of any and all Licensee Data,while such Licensee Data are in the possession of Insuretech,and conduct all collection,processing,and use of such data shall be in accordance with Insuretech's Data Policy as of the Effective Date as set forth at https://terraclaim.com/privacy-policy and shall be compliant with all applicable laws and regulations,both state and federal.Licensee agrees that Insuretech may collect,store,process,and use the anonymous and aggregated meta data in connection with Licensee's access and use of the Software and prepare,distribute,and use reports on such meta data,including,without limitation,for benchmarking,marketing,and promotion,provided that such meta data is anonymous and aggregated and all Licensee identifiers and all identifiers of any individuals are removed. C-Licensee Data Transition.Upon any expiration or termination of this Agreement for any { reason and provided that Licensee promptly proceeds in a reasonably expedient manner to secure, implement,and transition to a replacement provider upon any expiration or termination of this Agreement,Insuretech will reasonably cooperate with Licensee in effectuating a prompt and orderly transition,including working with its vendors and licensors to provide Licensee with a suitable electronic copy of its Licensee Data and other system data needed by Licensee to transition to another service provider,in a standard electronic format(e.g.transition of data to another third party vendor,extraction to reports Licensee can archive on disks or print and file, extracts,or other reasonable methods as mutually agreed by the parties).In addition,Insuretech will provide Licensee with continued access to the Portal and Software during any post-termination or post-expiration transition period to facilitate continuity of Licensee's operations and services(the"Transition Services"),which Transition Services will be provided subject to the terms and conditions of a written agreement between the parties(the"Transition Agreement").The Transition Agreement will also require Licensee to pay Insuretech for all reasonable costs incurred by Insuretech in providing the Transition Services to Licensee. Insuretech shall not be obligated to provide Licensee any Transition Services or access to the Portal and/or Software following termination of this Agreement unless and until the parties have entered into a Transition Agreement mutually acceptable to both parties.This provision will survive any expiration or termination of this Agreement.If this Agreement is terminated by Insuretech for Licensee's failure to pay any fees owed to Insuretech,then Insuretech shall have the right to require additional assurances before continuing access to the Portal and Software or providing any Transition Services,including,without limitation,advance payment of all agreed upon fees. Section 8.Term and Termination. A-The term"Effective Date"means the later of the dates on which the latter of Insuretech or Licensee have signed this Agreement. B-This Agreement shall be effective and commence on the Effective Date and continue for a term of five(5)years until the end of the date that is the fifth anniversary of the Effective Date (the"Initial Period")and continue for successive one(1)year periods(each a"Renewal Period") immediately upon the end of the Initial Period or any Renewal Period unless and until it is terminated early in accordance with this Agreement.In addition:(i)a Party may terminate this Agreement by written notice of termination to the other Party if:(aa)such other Party breached this Agreement,which termination shall be effective at the end of thirty(30)days after such notice unless such other Party has cured such breach within such thirty(30)day period,or(bb)if a bankruptcy petition is filed by or for such other Party,or if such other Party ceases to operate its business,becomes insolvent,makes a general assignment to creditors,or appoints or has appointed a receiver,and(ii)Licensee may,upon not less than fifteen(15)days prior written notice to Insuretech,terminate this Agreement at any time with or without reason or cause,subject to compliance with Section 7.C.All rights of termination are without prejudice to claims and obligations then accrued. C-Immediately upon any termination or expiration of this Agreement,the license and any right to access and use the Software shall immediately cease.Licensee shall pay in full any and all License Fees and other payments owed and unpaid under this Agreement and/or for any Services rendered through the date of termination.Licensee shall no longer access or use the Software or other Insuretech Property,and Licensee shall,upon written request of lnsuretech specifically describing any such Insuretech Property,destroy or return to Insuretech all Insuretech Property and any copy and manifestation thereof,at Insuretech's expense.Each Party's obligation to protect Confidential Information shall survive termination of this Agreement.Sections 4.D,5,6, 7,9, 10, 11, 12,and 13,and this Section 8.C,of this Agreement shall survive any termination or expiration of this Agreement.In the event of early termination in accordance with Section 8.B, Insuretech shall refund Licensee all prepaid License Fees and other fees for Services that would have been provided after the termination date. fj Section 9.License Fees. A-For and in consideration of the license to access and use the Software under this Agreement, Licensee agrees to pay the license fees and other payments set forth in Schedule 7 to this Agreement attached below(the"License Fees")and any other fees and other payments mutually agreed upon in writing in connection with the provision of any Services.Any third party ancillary service fees including,but not limited to,registration filing fees,bill review fees,payment services fees,etc.,that are not paid directly by LICENSEE to said vendor and are incurred by INSURETECH shall be treated as pass-through expenses from vendors and will be billed to and paid by Licensee,if approved in advance by LICENSEE and actually paid by INSURETECH.All undisputed License Fees and other payments shall be due within thirty(30)days of the receipt by Licensee of a valid invoice issued by Insuretech,as provided in Schedule 7.If Licensee fails to pay all or part of any undisputed License Fee,any undisputed payment for any Services,or any other undisputed payment when due,Licensee agrees to pay interest on such unpaid amount at the rate of 1%of such unpaid and undisputed amount per calendar month until such unpaid and undisputed amount is paid in full to Insuretech. B-Each payment under this Agreement by Licensee to Insuretech shall be made in U.S.Dollar currency in immediately available funds,without any deduction or set-off,by wire or bank transfer to a bank account designated by Insuretech or in such other manner as agreed by Licensee and Insuretech.Licensee shall be responsible for any fees,taxes(other than the income tax due from Insuretech under its applicable law for its revenue comprising such payment),charges,and costs for such payment,and if any withholding or deduction for any such fees,taxes,charges,or costs are required under applicable law,Licensee shall gross up such payment so that Insuretech receives such payment without any reduction for any such fees,taxes,charges,or costs attributable to Licensee. Section 10.Insuretech Representations and Warranty. Insuretech represents and warrants to Licensee that it:(i)has the right to grant the license set forth in Section 1 of this Agreement and the Software will comply with all applicable federal,state,and local laws,rules,and regulations and will reliably operate and perform in accordance with the specifications set forth in Schedule 1 and be free from material defects,malware and/or viruses; jj and(ii)the Services,when used as completed in this Agreement,shall comply,at all times with applicable federal,state,and local laws,rules,and regulations.If any Software fails to operate and perform in accordance with the specifications set forth in Schedule 1 or includes any material defects,Insuretech shall credit Licensee's account with an amount of time equal to the period such Software was out of service,provided such claimed deficiencies were due solely to the operation and availability the Software and were not caused by equipment,communication,or Internet service failures beyond the control of Insuretech.If such failure to operate continues for a period of thirty(30)days after any written notice of breach provided to Insuretech,Licensee may immediately terminate this Agreement and promptly receive a pro-rata refund from Insuretech of any prepaid license fees. Neither Insuretech nor Licensee assumes or authorizes any other person to assume any other liabilities in connection with the license or use of any Software.EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH ABOVE IN THIS SECTION 10,INSURETECH MAKES NO REPRESENTATIONS,CONDITIONS,COVENANTS,GUARANTIES OR WARRANTIES, AND HEREBY EXPRESSLY DISCLAIMS ANY REPRESENTATIONS,CONDITIONS, COVENANTS,GUARANTIES,AND WARRANTIES,WHETHER EXPRESSED OR IMPLIED OR STATUTORY,INCLUDING,WITHOUT LIMITATION,WORKMANSHIP, FITNESS FOR A PARTICULAR PURPOSE,OR MERCHANTABILITY. Section 11.Limitation of Liability. EXCEPT WITH RESPECT TO A PARTY'S INDEMNIFICATION OBLIGATIONS,NEITHER PARTY BE LIABLE TO THE OTHER PARTY FOR LOSS OF PROFITS,GOODWILL,LOST COMPUTER TIME,DESTRUCTION,DAMAGE OR LOSS OF DATA,OR ANY OTHER INDIRECT,INCIDENTAL,CONSEQUENTIAL,SPECIAL,LIQUIDATED,OR PUNITIVE DAMAGES FROM ANY CAUSE ARISING OUT OF OR IN ANY WAY CONNECTED WITH ( THE SOFTWARE,THE PORTAL,ANY SERVICES,OR ANY ACCESS,MAINTENANCE, OR USE,OR LACK THEREOF,OR THIS AGREEMENT.EXCEPT WITH RESPECT TO A PARTY'S INDEMNIFICATION OBLIGATIONS,A PARTY'S LIABILITY FOR DIRECT DAMAGES RESULTING FROM THIS AGREEMENT SHALL NOT EXCEED THE GREATER OF AMOUNT PAID BY THE LICENSEE TO LICENSE THE USE OF THAT SOFTWARE OR ONE HUNDRED THOUSAND DOLLARS($100,000.00). Section 12.Bases of Bargain,Legal Restrictions. A-The Parties have entered into this Agreement in reliance on the limited warranties,warranty disclaimers,limitations and exclusions of liability,and indemnity set forth herein,that the same reflect an agreed-to allocation of risk between the Parties(including the risk that a remedy may fail of its essential purpose and cause consequential loss),and that the same forms an essential basis of the bargain between the Parties.The Parties further agree and acknowledge that neither Party would have entered into this Agreement without such limitations. B-Some countries and jurisdictions do not allow the conditions,limitations,disclaimer,or exclusion of implied warranties,representations,or conditions in Sections 10 and 11 of this Agreement,in which case:(i)the conditions,limitations,disclaimer,or exclusion of implied warranties,representations,or conditions shall not be invalidated or nullified but be revised and remain valid and enforceable such that they are effective to the greatest extent as permitted under applicable law,and(ii)if any implied warranties or conditions would then otherwise arise,such implied warranties and conditions will be limited in duration to ninety(90)days,or if applicable law requires a longer time period,the shortest legally required time period,from the date of the delivery of the Software.The warranties given herein give Licensee specific legal rights and Licensee may have other rights,which may vary from jurisdiction to jurisdiction. Section 13.Confidential Information. "Confidential Information"shall mean all information concerning past,present,and future business activities,including information,technical or otherwise,written or oral,including data held in confidence by Licensee or Insuretech which is designated as proprietary at the time of disclosure and provided that Confidential Information shall not include:(1)information,which at the time of the disclosure by the disclosing Party,is in the public domain;(2)information which, after disclosure by the disclosing Party,enters the public domain,except where such entry is the result of the receiving Party's breach of this Agreement or other obligation of confidentiality;(3) information,which,prior to the disclosure by the disclosing Party,was already in the receiving Party's possession and not subject to an obligation of confidence with respect to,said Confidential Information.Licensee and Insuretech covenant and agree to hold all Confidential Information in confidence,both during the term of this Agreement and for two(2)years thereafter and agrees not to use or to disclose Confidential Information to any person,firm or corporation,or to use such Confidential Information or any part thereof,either directly or indirectly,in any manner other than as provided herein.Insuretech's separate obligations to secure and maintain the confidentiality of Personal Information shall not expire after two(2)years,but shall separately remain as provided in Schedule 4. Section 14.Insurance. Insuretech agrees to maintain in full force and effect during the Term of the Agreement,at its own cost,the following coverages: (a)Commercial General or Business Liability Insurance with minimum combined single limits of One Million($1,000,000)each occurrence and Two Million($2,000,000)general aggregate. (b)Umbrella Liability Insurance with minimum combined single limits of Two Million ($2,000,000)each occurrence and Five Million($5,000,000)general aggregate. (c)Errors and Omissions Insurance(specifically including Professional Liability and Cyber Insurance coverage for security incidents and/or Personal Information Incidents)with limits of liability of at least One Million Dollars($1,000,000)per claim and Two Million($2,000,000)in the aggregate. Insuretech will notify Licensee,in writing,within three(3)days in the event of any cancellation or policy reduction pertaining to the above minimum insurance requirements. Section 15.Miscellaneous. A-Notices.All notices or other communications required or permitted to be given by a Party pursuant to this Agreement to the other Party shall be in a writing and shall be personally delivered or mailed by U.S.mail,postage prepaid,or emailed at the address,if such notice is to Licensee,such address as provided by Licensee in connection with entering into this Agreement, or if such notice is to Insuretech,such mailing address of Insuretech as then set forth at Insuretech's website(https://terraclaim.com/privacy-policy).Notice shall be effective upon receipt. B-Export Control.Licensee acknowledges that the Software,or any part thereof,may be subject to the jurisdiction of the U.S.Export Administration Regulations(Title 15 of the U.S.Code of Federal Regulations Part 730 et seq.),U.S.trade embargo regulations(Title 31 of the U.S.Code of Federal Regulations Part 500 et seq.),other regulations of the U.S.Departments of Commerce, State,and Treasury(collectively,"Export Control Law").Accordingly,Licensee agrees that Licensee will comply with all applicable Export Control Law and that the Software,or any part thereof,or any part or information thereof,or any access or use thereof,will not be:(i)reexported, sold,or otherwise transferred to countries outside of the United States of America in violation of Export Control Law or any other U.S.law;or(ii)made available to any person or country outside, or any person that Licensee knows or has reason to suspect will cause the Software,or any part or information thereof,or any access or use thereof,to be made available outside,the United States of America in violation of Export Control Law or any other U.S.law;or(iii)reexported,sold,or otherwise transferred to or made available to persons or countries within the United States if such a reexportation,sale,transfer or making available would violate the Export Control Law or any U.S.law.Licensee specifically agrees to make best efforts to cause all users,including,without 1 limitation,all its employees,if any,to comply with all provisions,terms and conditions set forth in this Section 15.B to the same extent as Licensee has such obligation of compliance.In the event of any violation or breach of any of the provisions of this Section 15.B,Insuretech may immediately terminate this Agreement by providing written notice.Licensee is solely responsible for determining its obligations under Export Control Law. C-Force Majeure.Subject to any other legal and/or contractual rights,neither Party will have the right to claim damages as a result of the other Party's inability to perform or any delay in performance(other than any payment or payment obligation)due to unforeseeable circumstances beyond its reasonable control,such as labor disputes,strikes,lockouts,war,riot,insurrection, epidemic,Internet virus attack,Internet failure,supplier failure,act of God,or governmental action not the fault of the nonperforming Party.Notwithstanding the foregoing and/or any other rights of termination,Licensee may immediately terminate this Agreement by providing written notice of termination to Insuretech in the event any force majeure event continues for a period of seven(7)days during which time Licensee is unable to access and use the Software. D-Injunctive Relief.The Parties agree that damages alone may be an insufficient remedy for a Party in the event of a breach by the other Party of the terms of this Agreement,and that such Party shall be entitled,in the event of such other Party's breach or threatened breach of such sections,to seek injunctive relief(or equivalent relief available under the law of the jurisdiction where such Party seeks such relief)to enforce the provisions of such sections,without requirement to post a bond.Injunctive(or such equivalent)relief shall be in addition to all other rights and remedies available to such Party,including,without limitation,damages. E-Waiver.No waiver by a Party of any right or remedy in or under this Agreement shall be valid 1- unless set forth in writing and duly executed by such Party.No waiver of any breach of any term, covenant,warranty or condition herein shall constitute a waiver of any other or subsequent breach of any term,covenant,warranty or condition hereunder.The prevailing Party in any action to interpret or enforce this Agreement,or any part hereof,shall be entitled to all reasonable costs and expenses of such action,including reasonable attorneys'fees. F-Severability.The invalidity or unenforceability of any portion or provision of this Agreement shall not affect the validity or enforceability of any other portion or provision hereof.Any invalid or unenforceable portion or provision shall be deemed severed from this Agreement and the balance of the Agreement shall be construed and enforced as if the Agreement did not contain such invalid or unenforceable portion or provision. G-Governing Law.THIS AGREEMENT,AND THE APPLICATION OR INTERPRETATION THEREOF,SHALL BE GOVERNED EXCLUSIVELY BY ITS TERMS AND BY THE LOCAL,INTERNAL LAW OF THE STATE OF TEXAS,EXCLUDING ITS CONFLICTS OF LAWS RULES.THE UNITED NATIONS CONVENTION ON CONTRACTS FOR THE INTERNATIONAL SALE OF GOODS WILL NOT APPLY TO THIS AGREEMENT OR ANY TRANSACTION HEREUNDER.THE PARTIES CONSENT TO THE JURISDICTION. INCLUDING PERSONAL JURISDICTION,AND VENUE OF THE STATE AND FEDERAL COURTS LOCATED IN THE STATE OF TEXAS. H-Dispute Resolution Procedures.In the event of any dispute,controversy or claim arising out of or relating to this Agreement,or the breach,validity,or termination of this Agreement,the parties shall first negotiate in good faith for a period of ten(10)days from the date of notice of any such dispute to try to amicably resolve the controversy or claim.If the controversy or claim remains unresolved after the negotiation period concludes,the parties shall then make good-faith efforts for thirty(30)days to mediate the controversy or claim in Bryan,Texas,before a mediator mutually selected by the parties.Upon any unsuccessful conclusion of the mediation of the dispute,any such dispute or remaining dispute arising under or relating to this Agreement,or the breach,termination,or validity of this Agreement,may be adjudicated only as provided in this Section 15.H.Any parry's right to demand good faith negotiations or mediation of a particular dispute arising under or related to this Agreement,or the breach,termination,or validity of this Agreement,shall be waived if that party either:(1)brings a lawsuit over that controversy or claim against the other party in any state or federal court;or(2)does not make a written demand for negotiations or mediation within thirty(30)days of service of process on that party of a summons or complaint from the other party instituting such a lawsuit in a state or federal court of competent jurisdiction. I-Entire Agreement.This Agreement constitutes the entire agreement between the Parties with respect to the Licenses granted herein.This Agreement supersedes all previous communications, representations,understandings,and agreements,either oral or written,between the Parties with respect to the subject matter hereof.No changes,modifications,or additions to this Agreement shall be valid unless the same is in writing,referencing this Agreement,and signed by each Party through its authorized representative therefor. J-No Third-Party Beneficiaries.The Parties do not intend any third party to be a third-party beneficiary under this Agreement(other than the indemnitees under Section 5,and nothing in this Agreement shall be construed for any third party to be a third-party beneficiary or to confer any third-party beneficiary rights or status on any third party. K-Assignment.This Agreement and the rights and obligations hereunder shall not be assigned or delegated by a Party without the express prior written consent of the other Party,which will not be unreasonably withheld.Notwithstanding the foregoing,a Party may assign this Agreement, without prior consent from the other Party to a purchaser of all or substantially all the Parry's assets or to an entity that results from a merger with the Party.Subject to the foregoing,this Agreement shall be binding upon and inure to the benefit of the Parties hereto and their successors and assigns.A permitted assignment under this Section 15.K shall not constitute an amendment of this Agreement if the assignment does not change any terms,conditions or provisions of this Agreement other than replacing the assigning Party with the assignee. L-Language.This Agreement is presented in English.If this Agreement is translated into any other language,then the Parties hereto agree that the English text shall prevail as between them. M-Publicity.Insuretech agrees that it shall not have the right to use(whether in customer lists, press releases or otherwise)the name or logos belonging to Licensee without the express written permission of an officer of Licensee.To the extent any such permission is granted,such name and logo shall be displayed only in accordance with Licensee's then current branding standards, including,without limitation,those related to colors and placement and all TM and®marks.To the extent permission to use Licensee's name and/or company logo is granted,Insuretech agrees to promptly remove such references upon receipt of Licensee's written request to do so. WHEREFORE,Insuretech and Licensee's duly authorized representatives have caused this Agreement(and the following schedules)to be executed as of the Effective Date. INSURETECH SOFTWARE,LLC County of Brazos PO BO 11,Bryan,TX 77806 3 • By: ''_ /til By. Name: James M Benham Name: ()tAA-n1E Title: CEO Title: COLA- ' 006 Schedule 1 TERRACLAIM SOFTWARE SOFTWARE SPECIFICATION REQUIREMENTS The Software provides functionality that enables licensee to perform claims administration for any insurance carrier or third-party administrator in the workers'compensation,property&casualty and auto insurance industries.The Software shall contain the following necessary features and functions: For the administration of claims: -information contained in the first report injury or accident/incident report. -ancillary support information related to medical,legal and other consultants assigned to the claim. -claims action plan function. -claims notes platform. -document file platform. -medical and other bill payment capabilities including medical explanation of benefits forms and IRS 1099 reporting. -accumulate and track claim payment,reserves and total incurred data by claim. -transactional diary system. -compliance with electronic reporting by jurisdiction and the Center for Medicare/Medicaid reporting and tracking of this reporting; ( -standard letter generation. { Electronic Interfaces to send data and receive data to insurance providers: -medical bill utilization and adjudication. -excess insurance reporting. -NCCI or experience modifier preparer. -direct deposit payments. -positive pay reporting. Electronic Interfaces to send data and receive data to insurance providers;including but not limited to: -medical professionals. Reports of Claims data including but not limited to: -claims loss runs by claim. -check/disbursement register -possible duplicate payment report -explanation of medical benefits paid summary report. Schedule 2 Fees Post Go Live Import Fees: After the initial import and go live of the TerraClaim system,for any new data imports of Licensee, claim data can be imported for$1 per claim(no manual data entry or manipulation is included—must be in a machine-readable file like CSV,XLS,etc.To import old images or files the files must be indexed and referenced to the claim record and must not require manual import and indexing). Ancillary,Reporting,Miscellaneous and Payment Service fees: Shall be incurred at the cost provided by the payment provider(i.e.,InsurCard)or the other providers (i.e.Mitchell Government Reporting) Any Insuretech fees chargeable to Licensee hereunder shall be limited to annual inflationary increases of two percent(2%).Any third parties'fees chargeable to Licensee hereunder shall be limited to 1 reimbursement of the approved third parties'fees actually paid by Insuretech for and on behalf of Licensee. Statement of Work: Scope&Purpose Insuretech agrees to(i)provide and license the Software for the management of insurance claims related to Licensee's business and operations;(ii)provide all necessary hosting for Licensee's use and access of the Software pursuant to the Portal to be provided by Insuretech;and(iii)backups,support, geo-redundancy,and security from hosting service.In performing such services,Insuretech shall communicate directly with Licensee's Program Manager.Prior to payment of the Implementation Fee, Insuretech will accurately import Licensee's entire claim history and policy information for use in connection with the Software. Deliverables Licensee will be allowed unlimited User IDs for Licensee's internal users to access and use the Software,including for purposes of data and export available reporting through the Software. Out of Scope Third Party contracts and payments vendor will be contracted separately by Licensee for use in connection with the Software. Customization of Software,including but not limited to report customization,scheduled reporting,field renaming,and integration buildout,is outside of this Scope of Work.If Insuretech and Licensee decide to work further together on the specification and implementation of customization,that effort will be executed in a separate Scope of Work. Insuretech does not guarantee to Licensee any specific level of claim completion as a result of services provided under this Scope of Work as this is dependent on responsiveness and cooperation of the insureds and related personnel outside the control of Insuretech. Reporting only(rpo)is not considered a claim and Licensee will not be billed for adding or customizing this feature to the Software. Any other services not specifically provided or set forth in the Agreement or this Scope&Purpose are considered out of scope. Licensee Support Licensee's Responsibilities Licensee agrees to do the following to ensure the successful completion of this SOW: a.Submit the Required Contact Information. b.Submit the Team Members in Dependencies above. c.Allocate a Licensee project manager("Project Manager")to support the execution of this SOW. { Licensee's Project Manager will: 1. Work closely with Licensee personnel to ensure engagement goals and timelines are met 2. Provide Insuretech with access to resources needed to support the project 3. Act as the focal point for resolution of project-related issues 4. Setup,assign security rights,and maintain user IDs for all Users. 5. Make final decisions regarding the functionality,usability,and data access rights of any configurations. Schedule 3 Service Level Agreement This Service Level Agreement is entered into by and between Insuretech("Provider")and Licensee. Any capitalized term used but not otherwise defined in this Service Level Agreement shall have the meaning assigned thereto in main body of the Agreement as applicable. Performance Standards: Metrics.In accordance with all applicable terms of this Agreement,Provider agrees to comply with the performance standards set forth in this Service Level Agreement(the"Performance Standards"). Provider will meet the below Performance Standards when making the Portal and Software available to Licensee,its authorized users or any other entity as designated under the Agreement. Service Level Measures Standards Service Availability(as measured monthly) 99.95% Average service Response Time(as measured over monthly periods) 40 ms(milliseconds) Provider will use its best efforts to exceed the above Performance Standards to meet Licensee's approval.In the event Licensee is not satisfied,in its sole but reasonable discretion,with the Performance Standards achieved by Provider within six(6)months following the Go-Live Date, Licensee may terminate the Agreement without penalty upon thirty(30)days written notice to Provider, unless such failure is cured before such time to the satisfaction of Licensee.Provider shall not be responsible for any failure to meet Performance Standards to the extent resulting from any act or omission by Licensee. Such failures shall be documented by ticket in the Parties'shared Zendesk customer service platform. Licensee will also have the right to terminate the Agreement within fifteen(15)days'notice if failure to achieve the Performance Standards occurs two(2)times in any ninety(90)day period or three(3)times in any one hundred eighty(180)day period. Licensee will have the right to terminate the Agreement upon thirty(30)days'written notice if Provider fails to meet any of its obligations set forth in this Service Level Agreement and fails to cure any such breach within such thirty(30)day period. 't. Support and Problem Resolution: Technical Support.Provider will provide Licensee with Support around the clock every calendar day (365x24).To facilitate such support,Provider will provide Licensee with telephone/pager numbers for submission of all Support Requests to on-call support technicians. Problem Classification.The following Problem Classification Table definitions are used for classifying performance issues: Problem Classification Table Severity Level Criteria Severity 1 The impact on business is severe with many users unable to perform their normal (Very High) work,or there is a serious,adverse business/financial impact.The users have no readily available alternative way of performing their normal work. There is a significant impact on business.The users are having difficulty performing Severity 2 part of their normal work.Workaround solutions can be implemented but with (High) significant degradation of productivity. Severity 3 There is no immediate impact on business with only a few users affected.The users are (Normal) inconvenienced by the problem but,have alternative ways of performing work with nominal productivity impact. Severity 4 Additional development or enhancement services which are not critical in nature. (Low) _. Response Expectations.Immediately upon Provider's knowledge of any failure to conform with the Performance Standards set forth above,Provider will contact Licensee,Licensee will classify the problem according to the Problem Classification Table,above,and Provider will assign resources to resolve the problem as required in the Response Expectation Table below. Response Expectation Table.The following Response Expectation Table specifies the required response for problems based upon the Severity Level assigned by Licensee.The table specifies the maximum amount of time permitted to complete each of the following steps: Step 1.Represents the acknowledgment of the problem and the beginning of the information gathering process. Step 2.Represents the timeframe during which the problem is actively addressed and a temporary patch, correction,or work around is provided.Provider will provide a fix or a work around for all problems as soon as possible.As a first step,for problems reported by Licensee,Provider will provide Licensee an analysis of the root cause and the proposed fix as soon as possible.Critical problems will be worked on continually until a satisfactory problem resolution can be reached.Both Parties will apply immediate and continuing best efforts to achieve problem resolution. Step 3.Represents the timeframe by which a permanent solution will be available. Response Expectation Table Step 2 " Severity Level Step 1 (Identify) (Assessment and Step 3(Fix) Temporary Fix) �..,�..,_ ,..m..._..-. ...._ .�..,...._ _�.„�..:..._.....w__...... ...-__.-.�.� ate... ,..-.�,.-<... ... +E Severity 1 (Very High) 30 minutes 2 hours 4 hours Severity 2(High) 2 hours 4 hours 8 hours Severity 3(Normal) 4 hours 8 hours 24 hours As agreed,to on a case- Severity 4(Low) 48 hours 48 hours by-case basis *The Parties agree that some Severity Level 4 problems lack commercial justification on which to expend resources and,therefore,may never be resolved. Escalation Process.All problems with a Severity Level of I or 2 will be escalated if a solution or plan of resolution cannot be achieved within the designated amount of time as described above.Provider management will be made aware of issues according to the following timeframes.As succeeding levels of Provider management become involved in the resolution process,Licensee will provide contacts at proper levels within its organization to consult in resolving the problem.Upon execution of the Agreement to which this Service Level Agreement is attached,Provider will designate its support contacts and provide Licensee with the name,and phone number of its support contacts for each support level.Escalations will occur in accordance with the following schedule: Severity Level 1 and 2 Problem Escalation. Hours 0 to 4: Provider's management and engineering personnel are notified and actively working the event. Hour 5: Provider's Director(s)are notified and involved in the problem resolution. Hour 6: Provider's Vice Presidents are notified and involved in the problem resolution. Hour 8: Provider's executive management team including the CEO are notified and involved in the problem resolution. Severity Level 3 Problem Escalation. Hours 0 to 72:Provider will work to resolve the problem and will attempt to provide a solution within 72 hours after problem identification.If problem identification has not occurred within the timeline outlined in the response expectation table,the problem will be assigned Severity Level 1 and Provider will follow the escalation procedures for Severity Level 1 problems.After 4 business days(provided that the problem is not due to the fault of Licensee),if Provider has not established a plan to correct the problem within a 10-day period,Provider will escalate the problem in accordance with the Severity Level 1 escalation procedures described above. Postmortem Reports: Provider will provide postmortem reports after each failure to meet any Service Levels.An initial report will be due within two(2)days of each such incident.A final report will be due within seven(7)days of the incident and must identify the problem,explain the root cause of the problem,and provide the short-term solution implemented to mitigate the issue and a long-term solution for preventing the problem.This document should be emailed to the following Licensee email address: Credits: Provider will credit Licensee,as set forth in the table in this section below and at Licensee'discretion, each time Provider fails to meet any Service Levels.The"Monthly Look-Back Average"shall be calculated as follows according to the timing noted in the failure's Zendesk ticket submission: For the first twelve(12)months from the Go-Live Date,the Parties shall take(i)the days passed and(ii) the total monies paid to Insuretech,and divide(ii)by(i)to calculate the"Daily Average;"such Daily Average shall be multiplied by thirty(30)to calculate the Monthly Look-Back Beginning on the thirteenth(13th)month from the Go-Live Date,the Parties shall take the rolling average of total monies paid to Insuretech across the prior twelve(12)months;such average shall then be deemed the Monthly Look-Back Average. Average Credits consist of hard dollars,and Licensee's credit shall be the following: `.Standard` , Credit Service Uptime 10%of the Monthly Look-Back Average Service Response Time 10%of the Monthly Look-Back Average Licensee will determine,in its sole discretion,within thirty(30)days of its discovery or of any received report of an incident,whether a credit is due and shall notify Provider in writing.Credits will be due and payable within thirty(30)days of written notice from Licensee. Schedule 4 Software Hosting,System Security and Data Security General Hosting Services Insuretech shall exclusively provide all necessary services required to,operate,maintain,and support the Software and Portal in accordance with the obligations set forth in the Agreement,and as further provided below.Insuretech shall provide complete facilities management and any other tasks as required to reliably,operate and maintain the Software and Portal in accordance with the requirements and other obligations herein. Insuretech's standards shall conform to prevailing professional and industry standards and shall ensure that the Software is reliably available for normal access and use by or on behalf of Licensee in accordance with the Agreement,specifically including the standards set forth in the Service Level Agreement attached hereto as Schedule 3.Insuretech shall ensure substantially error free operation of the Software to industry and professional standards and prompt correction of any defects,bugs,or material deficiencies. Insuretech shall maintain the Software and Portal in a secure manner in accordance with industry standards and shall use commercially reasonable efforts to enforce the appropriate industry standards for network,data,and physical site security in order to protect the privacy and confidentiality of Licensee Data and to prevent access to or use of any such data by unauthorized users. Security Measures Insuretech agrees to safeguard and protect Licensee Data in accordance with all applicable laws and prevailing professional and industry standards,which protection efforts shall,at a minimum,consist of the following: 3 1.Password Restricted Access.Insuretech will ensure that access to Licensee Data assessable through the Software or Portal is restricted to(i)Licensee,its representatives and/or end users authorized to access such data;and(ii)Insuretech's employees and agents that require access to Licensee Data in order to reasonably perform Insuretech's obligations to Licensee or to exercise Insuretech's rights hereunder.Subject to the foregoing,Licensee acknowledges that Insuretech is not responsible for any access to Licensee Data that results from any improper use or sharing of passwords or similar access credentials by any Licensee or its authorized users,or their failure to reasonably safeguard and maintain the confidentiality and security of their passwords used to access the Software or Portal.Insuretech shall have no liability to Licensee or any third party whatsoever for unauthorized access to the Software or Portal to the extent resulting from a failure of Licensee or its authorized users to reasonably maintain the confidentiality and security of Licensee passwords. 2.Insuretech Security Solutions.Insuretech agrees that it has installed and will maintain appropriate and commercially reasonable physical,electronic and administrative security solutions to(i)restrict and prohibit unauthorized access to the Software and/or Portal and any Licensee Data accessible through the Software and/or Portal,including adequate firewalls,intrusion detection,anti-virus and physical security solutions,(ii)protect against ransomware attacks and/or demands(iii)protect the transmission of Licensee Data to,through or from the Software and/or Portal,and(iv)properly authenticate authorized end users. 3.Daily Back-ups.Consistent with commercially reasonable measures,Insuretech will use reasonable efforts to ensure that all Licensee transactions processed using the Software are backed-up daily.In the event any Licensee Data is lost or corrupted through no act or omission of Licensee or its authorized users,Insuretech shall notify Licensee,and promptly reinstate said data,to the extent reasonably possible,using the abovementioned backups.In addition to the foregoing,Insuretech shall promptly investigate the cause of any such data loss or corruption and report its findings and proposed solutions to Licensee and thereafter implement reasonable measures to avoid any similar loss or corruption of Licensee Data attributable to Insuretech's acts or omissions. 4.Licensee Locations.While providing any services,training or installation services onsite at Licensee's place of business,Insuretech's employees and agents shall reasonably comply with any Licensee policies and procedures with respect to safety,health,facility security and the environment that are provided or otherwise made available to Insuretech,and shall take all actions necessary to avoid injury,property damage,and other dangers to persons,property,or the environment. 5.Disaster Plan.Insuretech shall maintain and comply with a commercially reasonable disaster recovery plan that expressly establishes commercially reasonable contingency plans for promptly restoring and maintaining Licensee's access to and use of the Software and Portal pursuant to the Agreement("Disaster Recovery Plan").Among other things customarily expected and included in such a plan,INSURETCH's Disaster Recovery Plan shall include established procedures for:(a)keeping the Software and Portal functioning during natural and man-made disasters and all other disruptions, including without limitation cyberattacks,ransomware attacks and force majeure events(as that term is used in Section_,of the Agreement(collectively,a"Disruption");and(b)promptly restoring regular access,use and functionality of the Software and Portal promptly after a Disruption.Insuretech shall include and adopt procedures in its Disaster Recovery Plan that are no less protective than industry standard,and Insuretech shall update its the Disaster Recovery Plan as the industry standards change and as necessary to reasonably maintain Licensee's reliable access and use of the Portal as set forth in the Agreement.Attached as Schedule 6 is Insuretech's Disaster Recovery Plan. 6.Access Security.Access to any data centers used by Insuretech to host,support and/or enable operation of Software and/or Portal shall remain under lnsuretech's exclusive control and shall be securely controlled by Insuretech in a commercially reasonable manner through the use of a card access system and other appropriate physical and electronic systems that will be maintained and utilized by Insuretech to control physical and electronic access to the data centers under Insuretech's control,and Insuretech shall require its third party vendors that provide data center and/or hosting services hereunder to implement and maintain security procedures that are at least equivalent to those set forth in this section.The access system shall be programmed to permit only persons who have authorized security clearance from Insuretech to enter or otherwise electronically access critical areas of the data centers under Insuretech's control. 7.Protection of Personal Information.In addition to any other obligations hereunder for the protection of Licensee Data or Confidential Information,Insuretech agrees that it will maintain the security and confidential of,and shall not use or disclose any,Personal Information included within the LICENSEE Data unless Insuretech receives LICENSEE's prior written consent,except disclosure to and subsequent uses by Insuretech's authorized employees and agents on a need-to-know basis,provided(a)that such employees or agents have executed written agreements restricting use or disclosure of such Personal Information as provided herein,and(b)such disclosure is strictly required for Insuretech to perform its obligations under the Agreement.Subject to and without limiting the foregoing nondisclosure and non-use obligations,Insuretech shall maintain the privacy and security of all Personal Information and shall provide reasonably appropriate safeguards to protect against accidental or unlawful destruction, loss,alteration or unauthorized disclosure,access or use of any such Personal Information included within Customer Data.Insuretech shall comply with the terms and conditions set forth in this Agreement in its receipt,transmission only in accordance with LICENSEE's instructions,storage and disposal of Personal Information and be responsible for the unauthorized,transmission,storage and disposal of Personal Information under its control or in its possession.Insuretech shall be responsible,and remain liable to LICENSEE,for the actions and omissions of its employees and agents concerning the treatment and protection of Personal Information as if their actions were Insuretech's own actions and omissions. 8.Return of Personal Information.Upon Licensee's written request or upon expiration or termination of this Agreement for any reason,Insuretech will promptly return or destroy,at Licensee's option,all originals and copies of Licensee Data it has received or stored containing any Personal Information and, within ninety(90)days of written request,provide a notarized written statement to Licensee certifying that all such Personal Information has been delivered to Licensee or destroyed,as requested by Licensee. 9.Indemnity.Insuretech agrees to defend,indemnify and hold Licensee,its affiliates,managers, members,officers,employees,contractors and agents,harmless from and against any and all claims, damages,losses,fees or expenses(including attorney's fees and other litigation expenses)and legal costs,arising from any breach of security attributable to Insuretech through its acts or omissions,which results in any Personal Information Incident.With regard to Licensee Data and any Personal Information included therein or associated therewith,a"Personal Information Incident"means any"breach of the security of the system where personal identifiable information is breached." 10.Personal Information Incident Requirements.Insuretech agrees to notify Licensee by the next Business Day after Insuretech confirms the occurrence of any potential or actual Personal Information Incident.Insuretech shall also promptly inform Licensee,as described below,about any known impact such potential or actual Personal Information Incident may or will have on the Licensee,its officers, employees,customers,or any other individuals.In so doing,Insuretech shall provide the following information during each such notification telephone call: (i)detailed explanation of the potential or actual Personal Information Incident and how it was discovered; (ii)detailed explanation of the cause of the potential or actual Personal Information Incident; (iii)detailed explanation of curative and responsive measures undertaken by Insuretech: (iv)detailed explanation of measures taken or to be taken by Insuretech to determine if an actual Personal Information Incident has occurred,including the identity of all individuals whose Personal Information is involved in the Personal Information Incident,including the types of Personal Information involved; (v)estimation of time expected to conclude any continued investigation of the Personal Information Incident:and (vi)the name and telephone number of the lnsuretech representatives that Licensee can contact to obtain incident updates. 11.Remedial Measures.Insuretech shall,consistent with Licensee s reasonable instructions:(i)assist in the identification of all individuals affected by a Personal Information Incident;and(ii)undertake a prompt procedural review and security audit to determine any appropriate corrective measures to secure Licensee's Personal Information and to avoid the recurrence of a similar situation,and promptly report to Licensee all corrective actions taken by or on behalf of Insuretech.If the Personal Information Incident results from the Insuretech's acts,omissions or breach of this Agreement,Insuretech shall be responsible for all reasonable costs associated with any notification obligations,specifically including: (i)establishing and allocating call center resources and training to manage inquiries;(ii)providing affected persons with assistance in the form of free credit monitoring for up to two(2)years,(iii) providing timely and effective delivery of electronic,hard copy and telephone notifications to affected individuals,or assisting Licensee in doing so if Licensee chooses or its otherwise legally obligated to provide such notifications.In each other case in which the Personal Information Incident is not a result of Insuretech's acts,omissions or breach of this Agreement,Insuretech shall not be responsible for any costs associated with any Licensee notification obligations described above and/or any other related costs. 12.Insuretech Resources.In recognition of the fact that Licensee will be dependent upon the continuing function and operation of the Insuretech's Software and Portal,as provided herein,for the performance of various operations deemed critical to Licensee,Insuretech agrees to maintain sufficient resources,facilities,capacity,and manpower to ensure that the Insuretech's Software and Portal will continue to be provided to Licensee and/or available for Licensee's on-going use,as set forth herein. 13.SOX Compliance.Insuretech represents that it has taken all actions it deems reasonably necessary or advisable to take on or prior to the Effective Date of this Agreement to assure that,upon and at all times after the Effective Date,it will be in compliance in all material respects with all applicable provisions of the Sarbanes-Oxley Act of 2002 and all rules and regulations promulgated thereunder or implementing the provisions thereof(the"Sarbanes-Oxley Act")that are then in effect. 14.Source Code Escrow.If requested by Licensee,Insuretech shall,within thirty(30)days of the execution of this Agreement,and at the sole cost and expense of Licensee(to be quoted by and paid to Iron Mountain by Licensee),cause complete copies of the source code for the Software to be deposited with an escrow agent reasonably satisfactory to the parties("Escrow Agent").Insuretech shall,within ten(10)days of the implementation of any Software Amendment or significant core system upgrade or customized development work to the Software,deposit with the Escrow Agent copies of the source code for such core system upgrade or customized development work.The Parties shall cooperate in good faith to develop a complete and reasonable verification procedure to verify that the appropriate version of source code is included in the materials provided to the Escrow Agent,such procedures should include: (a)a list of the files that are included in the escrow materials and,for each file,the file size,file name and the date such files were modified;and(b)documentation that describes the software functions that have been modified in any such version.Licensee shall be entitled to receive a copy of the source code, in accordance with the procedures described in the escrow agreement,in the event of termination of this Agreement as a result of Insuretech being the subiect of a Bankruptcy Event.For the avoidance of doubt 1 Licensee shall be given an irrevocable license to use the source code in accordance with the terms of this section for a period of two years after any such Bankruptcy Event.Notwithstanding anything to the contrary in this Agreement,in no event shall Licensee be permitted to sell,license,distribute or otherwise transfer the source code to any other party,and the source code,upon delivery to Licensee, shall only be used by it to provide continued operations by Licensee and/or to provide continued services to its customers;provided that Licensee may disclose the source code to its sub-contractors and third party vendors,who shall agree to be bound by this Agreement,to the extent necessary for Licensee to continue to provide such services.For purposes of this Section 14,Insuretech agrees and acknowledges that the source code to be deposited with the Escrow Agent from time to time must be, and will be,reasonably sufficient for Licensee to use to reestablish and or maintain the Software and Portal for Licensee's continuing use as contemplated in the Agreement,without material diminution in operations or functionality. Schedule 5 Access Requirements -A working high speed internet connection -A current and updated computer with a current and updated operating systems -A current and updated web browser -Legitimate and valid authentication credentials to login to the system Schedule 6 Disaster Recovery Plan TerraClaim is deployed into the Microsoft Azure cloud system.Our Disaster prevention and recovery plan is as follows. •Application -A globally cached content delivery network(CDN)and Application Gateway provides fast,reliable access to the application from anywhere in the world. •Storage -Files are protected with Azure Geo-redundant storage with anytime read access. -Files backups are stored in Azure for real time recovery. -Files are replicated to offsite(off-Azure)storage providing a source of recovery in the event that need arises. •Data -Point in time DB recovery is stored for stored for 2 months. -Daily/Weekly/Monthly/Yearly Backups are stored for 12 months/3 Years/5 Years/5 Years respectively. -Customer databases have Geo-redundant replicas providing recovery options in the event of a sustained regional outage of the cloud provider. -Database backups are replicated off site for additional recovery options if the need arises. LICENSE FEE SCHEDULE(Sales Tax charged where applicable) II The pricing in the chart below is for the annual subscription and for the one time setup fee. Additional new claims above the included annual totals for new claims will be invoiced quarterly and billed at a rate of: I f $85.00 each for new Indemnity claim $25.00 each for new Medical only claim $50.00 each for new liability claim $50.00 each for new auto claims claim (Sales Tax charged where applicable,some states not available for work comp claims) Implementation,Setup and Training Fee $1,250.00 ' { One Time Implementation,Setup and Training Fee New Liability Claims $2,500.00 Annual subscription for up to 50 new liability claims per license year New Auto Claims $2,500.00 Annual subscription for up to 50 new auto claims per license year Total $6,250.00 .ram'• *(it +�# ' Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN,TX 77803 PHONE(979)361-4292 FAX(979)361-4293 February 18,2025 Insure Tech Software,LLC Terra Claim Software PO Box 711 Bryan, TX 77806 Dear James M.Benham, RE: Cancellation of Contract#22-139 Claims Reporting and Tracking Software. On Tuesday, May 24, 2022 Brazos County Commissioner's Court approved a five year contract #22-138 with Insure Tech Software, LLC. Since this time both parties have come to the conclusion the software does not fit our specific needs in reporting and tracking insurance claims. Please sign and return this letter acknowledging cancellation of this contract. Brazos County thanks you for your interest in doing business with us and hopes to work with you in the future. Sincerely, Beth Martinez Brazos County Purchasing COMPANY: Ascara_ .rl G4 &1 ( LC DATE; 2/Z:1i G,c BY: 1 1,- TITLE: C.E-o Bra s County nsents to is cance `1 n LA J D,0 BY: TITLE: 0-0.---r.r1 1/4s[3 -s. • -lid BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Purchasing NUMBER: )ATE OF COURT MEETING: 3/4/2025 TEM: Approval of Amendment#1 to Contract#22-150- Document Management Automation & Digital Imaging with VistaSG in the amount of$12,875.00. This amendment will add a component to the current system for redactions of documents such as ballots and CVR records. "O: Commissioners Court 'ROM: Celina Nava )ATE: 02/26/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 The Elections department is requesting this amendment to the current contract to add to the current system (DMS3)for redaction of documents such as ballots and CVR records tc DOTES/EXCEPTIONS: be in compliance with OAG opinion. Elections has requested funds to be allocated. The current method of responding to open records requests requires additional programming and multiple weeks of manual redaction. The anticipated cost to the requestor is expectec to be reduced as a result of increased redaction efficiency. ATTACHMENTS: File Name Description Type Partially Executed Amendment #1.pdf Partially Executed Amendment#1 Backup Material Sole Source Justification.pdf Sole Source County Backup Material Sole Source Justification Letter Vista.pdf Sole Source Vendor Backup Material Partially Executed Proposal.pdf Proposal Backup Material Fully Executed Contract.pdf Original Contract Backup Material AMENDMENT#1 TO 22-154-Document Management Automation&Digital lamming THIS AMENDMENT TO 22-150 Document Management Automation & Digital Imaging Brazos County ("Amendment") is entered into and effective this 4th day of March 2025 ("Effective Date") through July 18, 2025 ("Expiration Date") by and between Brazos County ("Customer"), and VistaSG("Provider") each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS,the Parties entered into that certain original contract#22-150("Agreement") for purposes of VistaSG to provide of the service document management automation and digital imaging for Brazos County: and WHEREAS,the Parties desire to amend the pricing as set forth in original contract#22-150. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration,the receipt and sufficiency of which arc hereby acknowledged,the Parties hereto agree to amend the Agreement as follows: 1. Adding a component in the amount SI2,875.00.This would allow ballots and CVR's available to the public within 60 days. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts,all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shaU be binding on alI Parties hereto. BRAZOS COUNTY VISTASG Si ature 1 Signature7_� /��+/`� ////I,J���,��` /// k--VY� ''6'/`-11 �i 44,4✓ Name Name t •-•4 t‘,3 c�.cr C/J/EF C+c F C J7"t Jf o fTi CV( Title •_ ��r Title / Date i Date • SOLE SOURCE I SINGLE SOURCE I NO SUBSTITUTE JUSTIFICATION Complete this form and submit to Purchasing for Sole Source purchases over$1000.00 REQUISITION# ITEM(S) IdentiHide COST$ 12,875 I.Check the category most applicable to your requirement: O Sole Source. (No other known source or the only source meeting specifications.) ❑Single Source. (Only the designated Supplier is acceptable due to territories,others may exist.) ▪Other.Please Explain II.Check the description(s)most applicable to your requirement: Item has characteristics unique to a Single manufacturer essential to proposed use. []Proprietary repair or replacement item. Designed into fabricated equipment. []Required for test and evaluation. Emergency acquisition as defined in LGC 262 []Other: Ill.Defining Item I Supplier uniqueness: A. What are the minimum use requirements(e.g.,operating specs;dimensions;tolerances;accuracy;purity;reliability;useful life,etc.)? Added component to present system (DMS3) for redaction of documents. B. How are these requirements critical to your needs? To meet the required redactions of an OAG opinion for ballots and CVR records. C. What other suppliers were considered and why were they rejected?(Brand names and suppliers should be specified.) None located D. Why is this make,model,service,or supplier the only one acceptable? Works with current system. Prepared By: Trudy Hancock Date: 2.14.25 (Department Personnel) Approved By:Trudy Hancock Date: 2.14.25 (Department Head or Elected Official) Purchasing Use Only Approved By: Date: Denied By: Date: Reason: Vi 4.StàSG February 14rd,2025 Trudy Hancock Elections Administrator Brazos County Elections 300 East WM J Bryan Pkwy Suite 100 Bryan,TX 77803 Dear Mrs. Hancock, Vista Solutions Group, LP(VistaSG), has proposed the Brazos County Elections Office with licenses for IDentiHIDE,VSG Sweep Tool, and VSG Export Tool for the dms3 Imaging System. Currently,Vista Solutions Group is the only provider to support their products in the State of Texas, and the only provider able to support our own proprietary custom solutions. VistaSG is the only company allowed to sell these products.VistaSG has the source code to maintain and enhance the set of custom integration programs that will be used by Brazos County Election's Office. We are the only company that can run customized reports, programs and workflow through dms3. We remain committed to continue to innovate with our programs,of which those too will always be presented to the State.Any reports that are customized, and any other automation applications made available to the customer as a result of dms3 can only be generated by or come through VistaSG technical services. Please contact me directly if further information is needed. Respectfully, / Michael J. Hundley Chief Executive Officer Vista Solutions Group, LP Vista Solutions Group,LP 19020 N Capital of Texas Hwy. I Bldg. 1 Suite 210 I Austin,Texas 78759 1512.986.7650 I www.vistasg.com Vi s t^SG 2025 Approved Quetat(dn Pup 6e Proems Newet Poat0Magyementaed 1leo VIsaSGhOION 20-22CO925 Prefect eantect:truly Home! ouotND:erazoe_Reysrds Redecren_$2122095 Dui of PoSet Cantstd temerhybn[owp,ntyla eon VSG As90date T0-MN19IS-SCI rape ofPnlra eaneellonnael•s712 Coo Cate:February 14.2025 &twos Caunty eleven% t2uotg$.plpl;Mar621202S 300 TanWM l Fey(%Pewy Sine 100 Bryan,TX22.03 ✓orthe mgereve g Agent Creme InTemudl0ne SHOE AS ABOVE dmsStkm ae('wdwd per CEO looKm efenO Champion Client! , 1 52.5A0 f0 $0.02 User Sears Added 2 5510.00 50.rel IOemdllLT/Legl Miscounted per CEO ra Rererri0 haenpm(bent) 1 Se.Se0.00 52,250.00 Sweep Module MilitcountrdptrCEO fur Relenting Champion Giant) 1 51,500120 5,10.00 Fopeetmaeesl'Dlsemmrerl per CEO for Rnfennirg Champion Client) 2 51 SCOW $750.rD Taal Cot &MCC __ _ ,.,p.aetl+rbnrl ser,%ikn; ;Nn• costltnrc,Ttin." Prelate M.mgsment151aedliing,Ceordin0ting,Camrndneffi10as1 15 $15000 $235.00 Eneenuneta1 Se[up 1.S -$30000 $450.00, Prod,.Conformations&Promo Set UP S 3a5000 S2.250.00 taxably Aseuanm 7ntinga User AaeptanceTmung 4OA&UAT) 4 560000 $2.400.00 User are Paine Dxumentlon T. 5209..00 S200.a1 Total PrefeSsbnal 5erwxl $5,525.00 Annualsgertplbns"I211100i,tranal Tra(preGoUAT' ._.ltrieti - Coit(aeetea ` 2 Seers Added foedns35upaort SW>oph ion 2 $10000 1600.00 t5eldilfIDE Tool Subscription 1 52D00D0 $2Den.00 Sweep Modafe • 1 550000 55110.00 wee Modulo - 1 $300210 S302.00 wool Mental dabwdpdms 001)00.00 Total Project 312.823.00 Cheat ■ a^ ` Date: / irettePmr Iesneverfied Pesos/&posture •r�t�C� t"Q-rT 7,�„p �Z n? s08000:M;dlpef25wdYy/tF0/Meherilnmmlcy Dare: fddor frdrumy21,2025 AW Name/Mr of Vs-DOG[ere r/fynatul. SMOG e1Wdg54 Worms: 0deow%toted ken hgideee,and YslaSG stilt Mg de[vmira leeelian toe irate'.ewe deee'eire t Vera%G will erakue remote a mew*,Fee iS ily4ria tainted. PrD}adlplfW &Owe Keyes aeons teelppreallryal vie Racemesdelirel,NNeelMS'10amew iarludarat(taten/yebNr or%rowel et the selvEUFgfaera/ureabare Enwmrmrrd set op Is arwmw nil leas for 6N transfer.m il...eon[ol ice Ramo cordl.,ratw.w are Clare datum sad and the sdlan Is aortvrad to heel mar/Word QAT&W4Tktomb.rwd•e softwareaerfarne mew to Snake& twang.Cee ntwontenaend uers.ge are lnh:dadInemhssianal Seniors lumeet dresondads setbywsU0C and dmCherie Ynhdn� 0aelmWrloe,ch M tf4astiwmln bon es well as ale les01b rom4eled training bell be[Ma&led snola penesehtne fastaxaa0ble dale.Teakaeewlllbe gene eirt1alteode.Oefitelye enr.,nrta,begaoeed ITruluwwd. opsmx..to oImo soder.2.n WT.nstarces luUfaears palmwl0 baproada trtalll.4 zoo...swill noun an tiara Margo For prmba.haworg ad tea parr, Support: Upa11331•131etiMar arlpmindaa unto lneprajota a crosiderd cxnplece thus le Dim will bean annual support. Ilewhenend; 1.The Quote ion prove ntrd meet bo signed m Wpin th.P,a(e.Oncesfo Mira 1..dwduled and Incite!,the He irenelni will been into rho cliont environment,At{hat time Isonakie,fer4OUmmes, CxltentLeoelopment and pmkstiunal$eMlces is 501kdee.The rem0n1ng5011 fa a0 crmrel wad be due,end MMa%0(Annual Snooper&MOintenlna will be due upon the completion of me Instillation of the preyed'allowing VAT.I tetra'client training will be scheduled and dell.ered once the diem Is an Annual Support.Gems agrees that thee decision to not do training or clients determination to moue the appllcmmsnw"p70dutttore for Y,o(Km.la NOT adot.fmnabondwhether paynvm due far all Serya[asfolbwmg delivery of theaokwreloenses,lnseillatlen and RA.arofwepnons. 2.Client understands and f5rp agrees the(genres and professional services fees are roses u%Installald teethe softw0e on ago Iolwrdboos Iannuallyl.Cher"further understands that the Annual Support and Mai,tenance is to ensure Our pedolmaK0 nithe software fodmeln0-natalatian and naming is part of the User$ 0010nce Testing(VATI process.This is toaome any inure weradd to the meliorations e l the software itself..PeaMrmanee isslesas a res0ltdtkef lao.,orClient Network Of Enrirenmemal Iatm7l caused b raaled Andante.low neemory feilxre tooh,tudcomputerrMAIM tabbed • updates...0,4 us rules or Fermissany et changes to entitlements on lhe Cho&network,chdneesto the rotation of the MatOSG eplafc00ien and lta aupponkg files,dlwpg0 to any ordinal coneguratens Including Client deklion all a0pliearians,et anylmelferedce by Clive,Client fkalf er Client wee/outside 3,d parties tie,WFCOnulaM;Amrnrua,Sof[wdre updates ether lion Vista1,)is NOT warranted NOR Is covered under VS&support 141020 nt.ofwhittles standard.Whie USG will make every attempt to assist dlems on these Issues not related toVSG software,Client understands dolls not covered and egress an wyfwall mokes lolluamg installation of the licenses awl configure/au the diem'roweled. 3.Aey changes requested lmmthe original request.modifications to protects,location of installation added users,deleted uset4 ntor1 memory,deletionsdappSatioln by clients.chaoping operating systems,chan1nig hardware,an detetiona tkat dbobl0Yatt5G 605ollon without VistlSG's advanced knowledge,input.and 01Yft1KB lS HOT covered under maintenance and repeat[.Thee lethittes wet rewire a Charge Order at coast(See a betos.(Ins those to beaddessed.Snould thou ntultlonl present tlreenselrn•aen!undentadsd,at aaepraie Qaale Ierpayment wattle re¢,rred Cor0mcall or remedy noes that alp deonb0E(bows.This Is mnodered partdprofmxonal rensees,yawl,aro at alp Me of$150/per hourwllh a mnl,mum el 2 hoot for each Valance.The Vent further undo:tends ds and woo to those!fatedabme.Client also understands that any breach to the software,.files from I[suites avlrus to the software and systems is not the responsibility d Vlst0SG.Ire no way will VistaSG be responsible for these breaches. 4.All r+ntors an Morin.dsecurely,nod ramoroly,Should trawl be requested orrequired a separate en.e.Order 000ed for navel costsmS be prowled to the'Sent MWs must be mined end approved roar VisuSG emdag These WI be dueand payable 0 Vistaa0 noun completion of the tread.Cons ate hoed o.1ek$gerdobnef to Pwwr 5aparHory,resplrp,trawl Soto!meals.end othermh[nd .1O.17se,plusUq east 017ime et S150/ho0rperprmen engaged Ter 111e travel sump to and hoar,as arenas lry o anne.but capped attUhours per day. $.Vist0SG wall provide an appropial,qualified earl to perform ellVir{a50 teaks indlakre de Ivry ol licenses,mor000ional seven Ironing and slpposmamordaRB enh projectrequiRmend.Oren[wall provide en aopropiate reuurre,quali5ud a0aati0e who wig be responsible fee Qient oat.Glens Indere:t r%lotting vs enquired to Wnclllo the protect enthln almaly manner.felons to Fronde adequate stare•wens and elaueea will delay the projut. 6.Client understands And Fully agrees to miaow:Wattle all resources necessary by VistaSG for anistwtoo doing installation,maiden,revolutions,and trainee.CIIemuaderstandsthat Client failure to make these provisiord may resuhin additadllprofessiolal senims cheque,%%Met these resouers,Vl.746 rannot Identify,correct orrerned.alewdh gneiss.'ofrei:alefty or guarantees tp warrant The seat suea2 7.Wpm undestands.nd tory.Grow thatd Clamed iseancelled prior to completon,a notke"'termination le welting to Vl1t95G ka rem„ie&at which time foil plymmw ter any le enrol delivered and any all prol'esons0 senor'will be due et that tine.Addeiaplly,Oleo open;harem.leimbwselpellt tot anytra11Frelated Costs and menses aasocNted with the project ntf be due.Upon payment V'aa(G, as a ewa0eay will gladly remove ant of iretoSG vohone andlebted files.le wallas two tkln the et.pie thespaee aerated for the pretect.CI:ent decision to beep the files or have them cleaned is NOT. ddesenimation or payment-ague. I.Chen!understands and hAly agrees that thegre responsible foe dee host environment adufloty to support all required tedaology include&scanners Ties is SD that illlnttaSG adtwanisable 10perbrm as expected.Note V.sts%G appt,Nlom are ewher local:Ntall;web-boned of 11xd-based and in any imtoce Client own provide the proper hardware,otherwise NstaSG cannot warrant[he performance of the fo4aare.OFuane.VlitaSG will mkt,every attempt to endure that theresmaees are r[rienedhr 000111aey at the time of rnaalla M.Following that deleeminldan•Viala5G does not gurxwee[M[1he sokfxmwllperform slwuld dent later stress the system memory. 9.Rent understands and luny agrees;Cesare orthe aunt network arhome.systems related nieces.or Madan Weans soitwamernConmentat ornetl orkeelated issues are,and we COTbe supported Cs 55sta$G.thin fnredens .,.oll$,pdnt.r;their related%croon,phones,ordhersokwa0 and'endear"reread to the Issues nolAnm VistaSG soldeM%to perform. 1a layman"we be due as falcon unless othen..10 agreed[0 in writing between the Client&yiatISG:Limnos or Lmlpmerlovelopowre and erofnslnnal Sermon an 100%due upon signature.100%ef Ord years nplua151ppon and Mamlenance es doe upon completion of Quality Auueenea Testy&IQA71.mere client toll have al installs eanneured and tested.The Oinre underdwtd and agrees that lheif denten to realedde haaacrepame lnlingdreining(WLTL Training,or make a detenninermo toga into'Praduction use or'go ll d is NOT.determinoton of when or if a dement le doe.P.ymenti.doe uponmmyre[gn of lneeiterion andgwlny atnoranco tasting OAT).No receptoos.The Client understands and agrees that theyw,Il bedecee nathe product and itl sautes ontaed enorenreenl.and further nova that dos nth!acceptance al our prndlads and seems In Ica entirely of which thy Cunt Is to par for It NUL eternal to collect east%lee balancesete Indlellloe el tee Went being enlfentenance andsupemc.and Failure In pay wi0 result it ad.option of services.Addleronelly.Chen{also agree that work perfected on the basso'fine and magma$andmep rent shall the 0ientbe released thaw, obligation lor these payments due regardless of thee decision to not or no loom use the software.Client understands Out inn0len are generated topedermwork and agrees to pay when such beal dawdled abseai5 pert penance and is delivered le client environment. 11.Annual submreran includes enhancements to the scheme at nnaddrtionel charge,unbss°therms,agreed by both pa1.ee.Cbent uder11ande and agrees that la0%d all Invokes aft she upon foal completion of project and that theft et will hone those or that any Services or Support wall he Terminated.The Client also understands and agrees to annual use and bilges for°seof the software thereafter mantel laihxe to notify VeuaSG d0 result n continued owes.and thus payment will be dux and Client Agree WOO.Ghent feather egreesllal cancellation or Iha annual Seaport is a subscription cancellation and Qent Use of me Softwaremd date in anyway does cootilote Uwefrant Leaf a software ere Oxus WA ow the Anmol Spb(Wplon.Upon Cameleer;dent tenement 01,7.0G 0O Nape the applications fnedmsl'olf their system.NOvVEV1TL Chant doentree%and dote will ROT be withhold byvlsM&Gnoon banal cameleer,.Shoal[hee.ent ddeio.toh.+.Chair daminamaand data to another syfrem.tnder Annual Support this is done as a courtesy..Should Ghent eat Pay the,Bid,thee/target"move the documents ill. CHAMIEORIER De oted.the system wet be from to annual malnlemnc0and support mug be submitted to Vista5G in writing no less than 45 days prior to the end of the support 0yde.Otherwise.the suppart and maucenance re I have en optiontoeonbinlo. 0/en(ur derstandsthatsleaport knot refundasle 12.alentfusilier undeedendSend agrees to annual Weems lathe annual 0ebnwl.iansfer maintenance end support bated oethe following:The:weasel willbe abased on a September CPI a 1%,but no less than2.0%end,year(ereers/.eels of inflation.Thai increase include"anyol the licensee.abseriptinnseryrcoe delivered to the Client by Vlsta3G, 13.VaaaSG warrants the performance of than ironware,and in the avant llfails to parterre as Stated,Vista SG will tefued the Client for.01%of lhppoonsoa purchasod by thy Cont.In the e xam the software 410.mal perform doe to Client environmental,workstation.agoras,network other hardware a0Anner,or intmlxelnm 00t rmnneedvrtyissues,or other limiudonabased on hardwafeof IT ruff seta preventing Ow software from parfwtning Pak Gocked unnecessarily by vle•wrue),then client understands.list Vl0l1SGtWlnot honor the warranty.VisieSG agrees l0 pare=al services ingress/faith andwitt the intention ofmadmixed plrlteMiefast0n Ind Whore performance.Shouldanycon0ictl tut Arise the cannel be Settled and MIitetiee.Client end Va6T0SG,agree 1b medialien at each's0wrl expense.Further letenciiatief xalt be sotiootod 10 The INK'Or the Carona[ceding Slat.,again of Much bogs portico agrca9lgy ydl bo r.apo1aible for their own lead Tea,Thank you for your burins,end wetin KatoSG= Men Solutions Group,ye IstradKapp el Gamdwy.Breve 1,Stine 2101 At6M.Talarl0 111,105.76501 nlmrabtata0O0 Proposal : s4'. 3 Elections Bundle Transition from Laserfiche For: Brazos County Elections Elections Administrator .. �• •• :. 300 East WM J Bryan Pkwy .* ,� E aF Bryan, TX 77803 iw \\ (940)521-9483 ').Q Y tp � f Attention: �`•�°tr ,o � Duane Peters, County Judge .....r•Y'' Trudy Hancock, Elections Administrator (thancock@brazoscountytx.gov) July 13, 2022 VistasG Vista Solutions Group, LP 9020 Capital of Texas Hwy, Building 1, Suite 210 Austin, TX 78759 Phone: (512) 986.7650 Fax : (512) 986.7688 nstirneman@vistasg.corn Contents Introduction 3 Recommendations 4 Scope of Work 7 Cost 8 Approval 12 Vista Solutions Group I Brazos County Elections Office 2 Introduction Founded in December 2000, Vista Solutions Group, LP (VistaSG) has become a trusted innovator for document management-workflow automation and digital imaging technology serving the public sector. Our expertise is crafting easy to use, affordable, ECM solutions that are well-known to maximize productivity. Along with these great solutions, our incredible customer service before, during, and after installation is where we excel. Bringing the client's desired experience and creating the very best user experience is our passion. Our objective is simple: Make your work life easier, affordably. You will immediately feel the positive way in which the VistaSG team works side-by-side with clients the minute you engage us. Our solid reputation for customer responsiveness, quality, transparency, and satisfaction is unmatched. You will not find a better value than the solutions we provide. How do we do it? We do it right the first time or fix it as soon as possible. We listen in advance, clarify, program properly, and deliver quickly...All while saving time and money that we pass on to the customer! We have mastered the change management and implementation process over our last 20 years of doing business, particularly in County systems. We look forward to earning your business today, and for many years to come! "Frankly,client success is our only mission and purpose going forward..." Michael Hundley,elected Chief Executive Officer for Vista Solutions Group,LP,2012 Vista Solutions Group I Brazos County Elections Office 3 Recommendations Without bias, we believe that client processing costs and liability are reduced by these modules, while at the same time improving performance and efficiency of the organization. Below are our recommendations for Brazos County Elections: The Index/File Import Module helps to migrate everything to one place while also ensuring document hygiene and data integrity. This tool will prepopulate all the current indexing data (first name, last name, VUID, status, etc.) from the state system, TEAM (Texas Election Administration Management). It will also be used to seamlessly import all files that currently exist inside of Laserfiche into dms3. From there, we will run those files against current indexing to accurately match up the data. Auto TeamSync Module automates the process of updating voter information that is subject to change (last names due to marriage/divorce, status changes, etc.) from TEAM to dms3. Once changes are made in TEAM, a report will be generated that will automatically be dropped into a designated folder that will `sweep' those indexing changes into the correct corresponding voter files. This eliminates the need to update information in two places, which dramatically reduces time and room for error. DPS Sweep Module automates the process of importing images into drns3 that come in from DPS or TEAM. Voter records like voter registration cards, statement of residences, or DPS documents that previously had to be printed off to be annotated and then scanned back in can now just be 'dragged and dropped' into a designated folder on the user's desktop. From there, the file needs only to be named by the voters VUID number and it will automatically and correctly place the documents in the correct voter file. Vista Solutions Group I Brazos County Elections Office 4 ABBM Module will simplify the process of tracking and managing applications and mail ballots by being a "one-stop-shop"for the entire process- beginning to end. The module also includes the ability to print labels on demand. Additionally, any changes made in TEAM will automatically transfer into our module, eliminating the need for double entry. Audit Management Module empowers the Elections Department to respond to state audits quickly and easily should they ever be selected. This module creates a dedicated place for each of the 25 data points that the state of Texas will request so that offices can begin building those repositories pertaining to a specific election. This tool can also be used to respond to FOIA requests. Retention Module brings peace of mind by ensuring the user always remains in compliance with Secretary of State requirements. This tool shows value by saving time, reducing risk, and even creating a return on investment to the office. Unique rules are set by the user for each type of document so that when a document is due to be purged out of the system (such as a deceased voter that has met it's 22 month period), the user will be notified on the dms3 dashboard. From a review queue, the files can be looked over to confirm that it is safe to remove. A report of what files have been purged (and when) can also be produced to keep a running log of all documents that have met their retention requirements. Backup Protection Module is arguably our most important solution because it ensures your files are properly secured and safe from external risks. Our backup is set to run nightly and is sent to an encrypted cloud account that is dedicated solely to your data. Additionally, we run daily security checks to ensure that a breach is not possible. In the event of an incident (physical or virtual), we can quickly and easily restore your data to the most recent Vista Solutions Group I Brazos County Elections Office 5 version saved. Redundancy is key when it comes to data protection and we have seen this module"save the day" on more than one occasion. We expect that the installation process and methodology will result in expectations being met in year 1 and exceeded if used properly each year thereafter. Beyond these recommendations, and once achieved, the VistaSG team stands ready to advise, consult, and even further develop other solutions for Brazos County. Our vision is to partner with the County to help streamline and automate the processes of each department as time and budget allows. ABBM DPS Sweep Audit Management ,, , .. ... . „, —11117,n-- ----\, {r 1421 1 A --L,,,t Auto TEAMSync `` IDentiHIDE/Ai ' i i tilM - - y 'k Import `' Premium Services igho n.3 s 4' ._ r_.x em .... uY OCR :, _ .$. iTi'i Retention CL Vista Solutions Group I Brazos County Elections Office 6 Scope of Work The proposed solution is for Brazos County Elections to directly work with VistaSG. Thus, all services for this project will be provided by VistaSG directly. As such VistaSG intends to deliver our dms3 software for a total of 1 department. Brazos County Elections Project Modules: 1. 10 Total Users for dms3 2. Index/File Import approx. 1,826,647 files, 405.21GB from Laserfiche 3. Auto TeamSync 4. DPS Sweep 5. ABBM 6. Audit Management 7. Retention 8. Backup Protection Our protocol below will be for Brazos County Elections upon the approval of this statement of work. We anticipate the completion of a department project to be within 90 days of signature approval, so long as resources are available from both teams to work within the following periods. a. Establish installation plan, calls to schedule, credentials b. Installation of the modules into the host environment c. Establish workflow, configure modules, implement rules, testing d. Plan the UAT process for internal & external testing, then test e. Discussion for acceptance, training plans, and scheduling f. Training delivery Involved parties: 1 Elections Administrator (County) to help define and establish rules, 1 Client Manager to manage the project, 1 Developer to deploy. Vista Solutions Group I Brazos County Elections Office 7 Cost The provided quote is for services to install, configure, and test the software. We will also train staff to go live for all scanning, storing, and retrieval functions. Best practices and helpful tips will be provided during configuration and training to ensure you get the most out of our offerings. Our solutions save time by eliminating and automating mundane and burdensome tasks. This translates into money saved for the Elections Department and the County as a whole. By investing in our solutions, we expect that you will see a return on investment within 2 years of implementation, if not far sooner (depending on workload variables). Return on Investment Since our tools are affordable, and create incredible efficiencies, that translates into a Return on Investment(ROI). Dramatically speed up tasks Significantly improve accuracy Exponentially increase job satisfaction Digitize Automate Protecf 0 $3,000+ 0 $4,500+ $6,000+ Y, a Savings Per Year,Per Employee Savings Per Yster,Per Employee `gs,Per Ve 4tc SLh ay = ELIMINATE. PHYSICAL. COSTS SUCH AS: 0 PAPER EXPENSES PROPERTY COSTS PRINTING SUPPLY Fitt t5®INtiS I SNIPPING OrF-SITE ), (SO.s0 FOR ONE FOR EXTRA COSTS reuivtERS DOCUMENTS Orr- STORAGE.COSTS REAM) STOAAGE SITE <� @'0.2V�Ath SOIutiO ._ . .. - � ns GrouV,LF 7 - _ - - Vista Solutions Group I Brazos County Elections Office 8 VistaSG Approved Quotation Project Name:dms3-10 Users+Index/File Import+Retention+Auto TeamSync+Sweep+ABBA VistaSG Tax IDN 20-2204925 Contact:Trudy Hancock QuotelD: dms3ElectBrazos05102022 Em:thancock@brazoscountytx.gov Quote PM: MC_NS Ph:(979)361-5770 Quote Date: May 10,2022 Brazos County Elections Quote Expires: July 29,2022 300 East WM J Bryan Pkwy Bryan,TX 77803 Discounted to ease budgetar concerns _ __ Licenses � f3TY/HRS�_ Unit Price- - _-_ _ Total Due Initial Subscription(registration and placement of licenses) dms3 Initial subscription and install to location of the(10)dms3licenses•Discounted(Through July2022) 1 $11,500.00 $8,500.00 AutoTeamSync/Sweep/Retention/ABBM Discounted(Through July 2022) 1 $7,000.00 $5,000.00 Audit&BackUp Protection 1 $2,200.00 $2,200.00 25%Discount for Brazos County per CEO -$5,175.00 Total Ucenses $10,525.00 - -- -- Professional Services-dms3,Import,Auto TeamSync,Retention,Sweep,ABBM/Audit,&BackUp Professional Services -- dms3 Business Analysis,Installation,Configuration,GA,Testing,Project Management,&Training 1 $2,750.00 $2,750.00 Project Configuration(•dms/Sync/Swp/Ret/ABBM/Aud/BU)Discounted(Through July 2022) 1 $4,250.00 $3,250.00 File Import from Laserfiche(Approx.1,826,647 files,405.21GB)•Discounted(Through July 2022) 1 $18,000.00 $12,000.00 QA/Testing/Training 1 $2,500."+ $2,500.00 Total Professional Services $20,500.00 Subscriptions(includes maintenance,&support with enhancements) EA Solutions Bundle(dms/Sync/Swp/Ret/ABBM/Aud/BU)*Discounted(Through July 2022) 1 $13,250." $9,650.00 Total Subscription(including maintenance&support) $9,650.00 - +- - - -- - _ Grand Total -- -___ Total Project $40,675.00 Accep-n y� Client: d/Lifa NIilr Pere: Clot.t t�rq i_tJloiL Date: 1 1 t 9 [ ao aa- Print Name/Signature VistaSG:Michael Handley,Chief Executive Officer �1. Date: 5/10/2022 Print Name/Signature Scope of Work&Expectations Licenses: Licenses assigned, keys registered,and VistaSG with client determines location for install. Once determined, VistaSG will evaluate resource &security feasibility prior to install. Services: Business analysis begins to ensure the application(s)will perform as desired. The management of the project begins,which includes production, configuration, performance,and communications oversight to meet the standards set by VistaSG and the Client. Back Up Protection Services for archive, retention and back up recovery. Training: Once installation,configuration and both internal as well as user testing is completed,training will be scheduled by both parties on the first available date. Training will be done virtually except with parties of 5 or more. Cancellation by Clients will require$150. rescheduling fee unless 72 hours of advance notice is provided by the client to VistaSG in writing. NO EXCEPTIONS. Support: Once the installation, configurations and testing is completed,the subscriptions will be"live".The project is completed.Training and go live dates are not the determination of completed. NOTE:Back-Up Protection Services include a ONE YEAR full data protection program,scheduled back-up of your data on a housed drive provided by Vista Solution Group as well as on a cloud account assigned to the.client.Subscriber does not relinquish control,ownership nor does the subscriber share ownership of their data.Subscription rolls over annually unless the client opts out via 30 days notice to Vista Solutions Group prior to expiration of the one year of service. Vista Solutions Group I Brazos County Elections Office 9 1. Quotation must be signed and agreed to by client in order for the project to be scheduled and to begin. All licenses and professional services will be due upon completion of installation, configuration, and testing. Annual Subscription-Support&Maintenance will begin upon completion of the project. *NOTE: Go Live or production use as determined by client is not a consideration of when payment is due. Payments are due at the end of the project completion, as described above. 2. Client understands and fully agrees the fees are to set up and use the software on a go forward and then annual basis. Client further understands that the Annual Support and Maintenance is to ensure the performance of the software itself and will correct any issues related to the performance of the software in and itself. Performance issues due to client environmental factors,such as anti-virus matters or changes to entitlements on the network, or changes to the location of the application and its supporting files,changes to any configurations, inadequate hardware, network environmental issues,outdate technology, lack of memory,or any interference by client,their staff or another 3rd party (ie, IT Consultants,Antivirus, Software updates other than VistaSG) without VistaSG's advanced knowledge, input, and assistance is NOT considered maintenance and support and will NOT be covered. Client understands and agrees that change order must be signed and payment of professional services at the rate of$150/per hour with a minimum of 2 hours each instance will be required to remedy issues if any issues that are not resulting from the software itself. The Client understands and agrees that any breach to the software, or files from it such as a virus to the software and systems is not the responsibility of VistaSG. In no way will VistaSG be responsible for these breaches and that work performed is custom as the application is not Internet based and so corruptions can only occur from outside sources. 3.All services are provided remotely. Should travel be required, a separate Change Order for travel costs will be provided to client and must be signed prior and will be payable to VistaSG. This is based on IRS guidelines to cover preparatory, resource, travel, hotel, meals, and other related expenses, plus the cost of time at$150/hour per person engaged for the time to and from, as well as any overnight time, capped at 16 hours per day. Minimums will apply and a quote can be provided in advance of the training and must be approved by the client to be scheduled. 4.VistaSG will provide an associate to be responsible for performance of VistaSG staff, monitor quality of services,ensure deliverables are completed in accordance with project requirements,and provide relevant status reports to the VistaSG project manager. 5.Client understands and fully agrees to make available all resources necessary by VistaSG for assistance during installations, problem resolutions, and training. Client's failure to make these provisions will result in professional services charges since without these provisions VistaSG cannot identify,correct, or remediate with any level of reliability or guarantees or warrant any work. See Item 2 of Requirements above. 6.Client understands and fully agrees that if the project is cancelled prior to completion, a notice of termination in writing to VistaSG is required, at which time full payment for any licenses delivered and any or all work performed to date,as well as reimbursement for any travel-related costs, and expenses associated with the project will be due. Upon payment VistaSG will then remove the software and wipe clean the use of the space allocated. 7. Client understands and fully agrees that they are responsible for the host environment including all required licenses, hardware, network and third-party software components and configuration as the application is not web-hosted or cloud-based. 8. Client understands and fully agrees that any of the client, or 3rd party environmental or network-related issues are and will not be supported by VistaSG. See Item 2,5 &7 of Requirements above. Vista Solutions Group I Brazos County Elections Office 10 9. Subscription invoicing will be due as follows: Annual Subscription-Support and Maintenance begins at completion of installation and configurations, as well as testing that the software performs. Client understands and agrees that any outstanding balances and payments are due and payable immediately upon completion of the project unless otherwise agreed to in writing by both parties. The client understands and agrees that their decision to schedule training, production, or Go Live is not a determination of when a payment for licenses and professional services is due, in any way whatsoever. The client understands and agrees that they will be receiving the product and its sources on their environment, and further agrees that this is the acceptance of our products and services in its entirety, of which payment will be made by client. Additionally, client also agrees that work performed is on the basis of time and materials and in no event shall the client be released from obligation for these payments due. 10. *Subscriptions include enhancements at no additional charges,as well as Support and Maintenance (See Item 2&5 of Requirements)for a minimum period of 3 full calendar years (*NOTE: Per client, VistaSG agrees that no increases to support cost will occur during this time). Client agrees to annual use and billing for use of the software thereafter, under the following terms below marked A. Cancellations must be submitted to VistaSG no less than 60 days prior to the annual billing as keys are delivered in advance of the annual due date. No prorations or refunds. A. Client increases to the annual subscriptions and will be fixed at 2% per client's request and VistaSG's agreement to these terms. *NOTE: Additional purchases of software (i.e.,add on modules, workflows, etc.) will require additional purchases if the client chooses to do so and the annual subscription for any additional purchases will be subjected to the 2%cap as well. 11.VistaSG warrants the performance of their software, and not the client environmental issues or limitations. VistaSG agrees to perform all services in good faith and with the intention of maximized client satisfaction. VistaSG warrants a return of.10%of any license or services paid by client related to the matter unresolved. On the other hand, should any conflicts that arise that cannot be settled and both parties, Client and VistaSG, agree to mediation at each's own expense. Further reconciliation will be subjected to the laws of the Client residing State, again of which both parties agree they will be responsible for their own legal fees. Thank you for your business and trust in VistaSG! Vista Solutions Group Brazos County Elections Office 11 Approval This proposal serves as the description of the work VistaSG will be performing. VistaSG will warrant and represent itself to Brazos County as a reliable, competent vendor in good standing in the states of Texas, Florida, Ohio, Massachusetts, Michigan, Illinois, and Australia. VistaSG will exercise good faith, reliability, professionalism and deliver a high- quality solution and do what is necessary to ensure your satisfaction. A standard contract will be included to engage VistaSG as a consultant for these services. Approved By Duane Peters, Brazos County Judge Name lei a0aa_ Signature Date of Approval Vista Solutions Group Michael J. Hundley, CEO Name 7/13/2022 ,7419 Signatu Date Vista Solutions Group I Brazos County Elections Office 12 •' , _40.;1� En i i o i* yTY ..........:ter"' BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Purchasing NUMBER: )ATE OF COURT MEETING: 3/4/2025 TEM: Approval of Bid Renewal#25-106R Monitoring of Security Systems with Matrix Security & Fire Solutions. -O: Commissioners Court ROM: Celina Nava )ATE: 02/27/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 Multi-department contract for monitoring of the security systems for select county building: DOTES/EXCEPTIONS: The departments have already budgeted this amount in their current operational budgets. The current contract expires March 23, 2025. ATTACHMENTS: File Name Description Type Partially Executed Renewal Letter.pdf Partially Executed Renewal Letter Backup Material Tabulation.pdf Bid Tabulation Backup Material Fully Executed Contract.pdf Original Contract Backup Material - Of Cs) T; 1^ Brazos County * ;0i4 i .y , Purchasing Department or ©- . ' 200 SOUTH TEXAS AVE SUITE 352 BRYAN,TX 77803 PHONE(979)361-4290 FAX(979)361-4293 February 21,2025 Matrix Security&Fire Services 4348 Carter Creek Pkwy Ste. 103 Bryan,TX 77805 Re: Renewal of IQ#25-106R Monitoring of Security Systems for Brazos County. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for#25-106R previously known 23-080,Monitoring of Security Systems for Brazos County with Matrix Security and Fire Services. All terms,conditions,and pricing shall remain the same. This renewal term will be for one year from March 24th 2025 to March 23,2026. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to cnava@brazoscountytx.gov or fax to (979) 361-4293. Please return acceptance as soon as possible. If you have any questions,I may be reached at(979)361-4492. Contact Name: LQrrL'1 C")5jeSO Title: Dioner ek E-Mail: b; t \i v-13 e 90 rintQ i Y•111 Telephone: `1 19 , D-Lao . 9 LA I LI- ,- r1VIAT' 5.,epi &FIRE SERVICES v fir►' c , J Authorized Signature Date i (-372/ 7-71.<.5— Duane Peters,County Judge Date IQ 25-106R Monitoring of Security Systems March 24, 2025 - March 23, 2026 Previously known as 23-080 I i i . 4.P.V.Tdr2 . ' Location Address C:� %�" r �'. + : }wa.r.�aaia:a..ara4 wrir----ww_a mmio j 1 County Clerk Storage 302 East 24th Street l . '.. - :1 { d 2 District Attorney Storage 302 East 24th Street , ?� 1i -; .?.wrri_L._a.. w. w MIP•-aai® 3 Information Technology 205 East 271h Street °. �`4 If uagral 4 Tax Office 4151 County Park Court a1d4 ' aC`I; �.r�iaaf Arai 5 Boonville Log Cabin 2421 Boonville Road -OK I i� 1 mmensmisami 6 Brazos County Arena Hall 2906 Tabor Road 6', a@ 3 ��� I 7 Facilities Service 4800 TX-21 , 4 I :-. 4 8 Fleet Services 1607 Louis Street WO mi ,a+ Notes: Pile" Lnr - 0A5 ; "cat) `mot' ii� 1: 3 6 Appr ed b Commissi is Court on this ' day of { 2025 by 'ng the position of oi,-Y� --c.1. 5 - ii.. .1,,1. ., - 1 -'Z:;ft y_r_,\ )�} 0-F REQUEST FOR INFORMAL QUOTE IQ NO. 23-080 • Monitoring of Security Systems INFORMAL QUOTES TO BE SUBMITTED BEFORE: Tuesday, January 31, 2023 2:00pm CST ' TO THE: BRAZOS COUNTY . PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 • Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this informal quote from the issuing date of the solicitation until the date the Brazos County Commissioners Court meets to consider award of the quote.Any such contact will be grounds for rejection of the Respondent's quote. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following quote for furnishing the material and/or services listed on the attached quote form and agrees to deliver said items at the locations and for the prices set forth on the quote form. Company Name: Il41Y:?� JL.LL f.cL( ' r► r L Se_r L)t LeS By(Print): La.t r g L._ A Jt�e.rn Title: Q„3 el e_C Physical Address: 43448 cork, Crce_/L Ns..3 y , i Ski. IO3 l tar LICdl 1 rt 11 Bc3 Mailing Address: P.D. Zp v. 441844 1 Bryant TL -119O 5 Telephone: q 1 Cj,a(.,09 G1 Fax: E-Mail: be.t:n et0.Q.so+na4 ri IL .gne,- • Quote Request No.23-080 Page 2 of 12 Quotes will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352,Bryan, Texas prior to 2:00 p.m.,Tuesday,January 31,2023 at which time quotes will be publicly opened and read aloud. A. SCOPE OF QUOTE Brazos County is soliciting quotes for monitoring burglar alarms for multiple locations within the county. Quotes are solicited for furnishing service, and equipment set forth in this quote request for a two (2)year period beginning March 24,2023 through March 23,2025 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all quotes and become a part of terms and conditions of any quote submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this quote request. All Respondent(s) are required to be informed of these Terms and Conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this quote, the following definitions shall apply: a. BRAZOS COUNTY- Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. c. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR-The successful bidder(s)of this quote request. • e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR-Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this quote request. • g. RESPONDENT—Any supplier or vendor responding to the quote request. .3. Upon acceptance and approval by the Commissioners' Court,this quote effects a working contract between Brazos.County and the Contractor for the period designated. 4. Quotes must be received by the Purchasing Office prior to the time and date specified. The mere fact that the quote was dispatched will not be considered; the Respondent(s) must have the quote actually, delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any quotes submitted,and to waive any technicalities for the best interest of the County. 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Contractors with questions regarding the quote IQ No. 23-080 • Page 3 of 12 should submit them in writing via the Brazos Valley Online Bidding System at https://brazosbid.ionwave.net. • 7. Brazos County reserves the right to reject any quote that does not fully respond to each specified item. 8. Respondent(s)•must include Tax Identification Number for the quote to be valid. 9. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable and may not be reassigned by either party. 10.The County may cancel this contract at any time for any reason, provided a thirty-day written notice is given. 11.The quote award shall be based on,but not necessarily limited to,the following factors: • a. Unit price b. Extended-price c. Special needs and requirements of Brazos County d. Results of testing samples(if required by Brazos County) e. Delivery £ References g. Brazos County's experience with products quoted h. Vendor's past performance record with Brazos County. 12.Although the cost of products to be provided is an essential part of the quote, Brazos County is not.obligated to award a contract on the sole basis of cost but will award to the Respondent considered to be the best value to Brazos County. 13.Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14.Title and risk of loss of the goods shall not pass to Brazos County until the County • actually accepts and takes possession of the goods at the point or points of delivery. 15.This agreement shall be governed by the Uniform Commercial'Code as adopted in the State of Texas as effective and in force on the date of this agreement,when applicable. 16. Quotes must be submitted on quantities and units of measure specified by the quote documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also quotes on the quantity specified. 17. Quotes must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be IQ No. 23-080 Page 4 of 12 • considered reason enough to cause the quote to be disregarded. Delivery time quoted will be given consideration in awarding orders. ,If delivery is not made within a reasonable time of the specified delivery in the quote, the entire order or contract may be canceled, and the Respondent barred from bidding in future solicitations. 18. Quotes cannot be altered after receiving time. No quote may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19.Quotes must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Quote Number to ensure proper recognition upon its arrival. Quotes will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a quote be considered if submitted to any other person or'department other than specifically instructed. Quotes not received prior to the expressed date and time listed in this quote will be rejected or returned unopened to the vendor. Quotes submitted by any other person or department other than the Brazos County Purchasing Department will not be accepted. 20.It is the Respondent's sole responsibility to print and review all pages of the quote document, attachments, questions and responses, addenda, and special notices. The Certification of Quote Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Quote Form renders quote non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire quote. By submitting a,response to this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Respondent(s) agrees to provide Brazos County the "Certificate of Interested Parties, "Form 1295 as required, • pending award,renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf info form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. • 22. It is our policy not to furnish quote results over the phone. Informal Quote results and tabulation sheets will be posted on the Brazos Valley Online Bidding System (https://brazosbid.ionwave.net)after quote award by Commissioner's Court. 23.Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional, one (1)year, periods with no changes in the terms or conditions of this contract,if agreed upon by both parties. IQ No.23-080 • Page 5 of 12 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreements)with Brazos County. • 25.Three (3) references are to be provided by the Respondent. Failure to submit references may result in disqualification of quote. Brazos County department references will not be accepted. 26:Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work-or services being performed. - 27.Any subcontracting must be approved prior to commencement of the contract by Brazos County. 28.Any variation from the specifications in this, quote document must be indicated on the quote or on a separate attachment to the quote and labeled as such. 29.Any brand name, or manufacturer's reference used is considered to be descriptive—not . restrictive — and is indicative of the type and quality the County desires to purchase. Quotes on similar items of like quality will be considered-only if it is noted in the quote documents and accompanied by fully descriptive product literature. All substitutions will contain the same active.ingredients in the same percentages or quantity of the items listed in the quote. If notation of substitution in not made, it is assumed the vendor is quoting • the item specified. • 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the quote, they are estimated quantities used for calculating purposes only. 31.In the-event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this contract to be canceled. 32.Brazos County will only be required to pay for materials actually received and/or services • actually provided. Brazos County shall not be required to pay for materials or services described in the contract that,are not used or provided by the Contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any-attachments. 33.The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors 200 South Texas Ave, Suite 218 • Bryan,TX 77803 IQ No.23-080 Page 6:of 12 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed 'address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not • be included in quote prices. Tax Exemption Certificates can be obtained upon request from County. 35.Upon award of contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the county from any claim involving patent right infringement,copyright infringement, sales franchise disputes: 36.Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37.This quote shall be governed by the laws of the State of Texas and Potential Vendors are advised they may have disclosure requirement pursuant to Texas Local Government -Code, Chapter 176. This law requires persons desiring to.do business with-the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure .questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Venue shall lie exclusively in Brazos County,Texas;notwithstanding anything to the contrary. 38. The Respondent(s) understands that Brazos County is a government subject to Texas State and Federal public information statutes. ,. 39.Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto: C. INSURANCE REQUIREMENTS 1.' The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. • IQ No.23-080 Page 7 of 12 b. General Liability with limits for bodily injury and for property damages of not less • than $1,000,000 aggregate, $1,000,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. c. Commercial Automotive Liability with $1,000,000 CSL for Bodily Injury and Property Damage Liability. • . 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. . 4. The Contractor agrees to release and hold harmless Brazos County from any and all .claims and liability due to the acts of the vendor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and.all . expenses, including attorney fees, incurred by Brazos County in litigation or otherwise - resisting, such claims or liabilities as a result of the vendor's employees' activities. Further,.the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims; demands and causes of action of every kind and character brought.by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from. any neglect act, by either commission or omission on the part of the Contractor or Brazos County. D. SPECIAL PROVISIONS 1. Respondents shall provide security alarm monitoring and services for the following Brazos County facilities: a. County Clerk Storage,302 East 24th Street,Bryan, TX 77803 b. District Attorney Storage,302.East 24th Street,Bryan,TX 77803 c. Information Technology, 205 East 27th Street,Bryan,TX 77803 d. Tax Office,4151 County Park Court,Bryan,TX 77802 e. Boonville Log Cabin,2421 Boonville Road,Bryan,TX 77802 f Brazos County Arena Hall,2906 Tabor Road,Bryan,TX 77803 g. Facilities Service,4801 TX-21,Bryan,Texas 77803 '2. Respondent(s)will be required to monitor from their facility with their equipment installed. 3. Respondent(s) will have to run from a cellular network and will not have access to the Brazos.County network. 4. Awarded contractor will have to work with our facilities department if installation of new equipment and communication throughout the contract(if needed). IQ No. 23-080 Page 8 of 12 E. QUOTATIONS The following is an estimate of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with the unit price that is firm for the contract period. Installation of new equipment should be considered in your monthly price;.no additional fee should be added. Location Address Cost/Month Yearly Cost 1 County Clerk Storage 302 East 24th Street 35.! 4' .o, 2 District Attorney Storage 302 East 24th Street • 35 4 fl_ 3 information Technology 205 East nth Street . 4 TQ� , 4 Tax Office 4151 County Park Court 4 I . 4 9 a 5 Boonville Log Cabin 2421 Boonville Road 3s. ^— 6 Brazos County Arena Hall 2906 Tabor Road 35. 43 0 7 Facilities Service 4801 TX-21 4 t . r. 490. F. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in . quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior ' work was performed to contact these references. A negative reference may be grounds for disqualification of quote. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: 31/i I T c cAr I C_.. Contact: Of(Irk, )Q I krr Phone: Q 7 a . Cog 3. 4 o-1 Email: nal1 kex e r 6t.GO, few+ • • Company/Entity: CV Lp.p P Cc Rea �y Contact: A Cale;Q v, tac-k ne.'Z Phone: q'1q. (oCi(e. 1444 • IQ No.23-080 Page 9 of 12 • Email: Cl( Cic.r9 (cult)ep per ce.aI&q . CflM Company/Entity: Zits L Q.S n?fern;ex q Us4-gin a 10 nil Contact: n do,1 {� ,r Phone: gig "?'S 1 . 5380 Email: . t,.1e.114.- Q., Dui Ina en 30oci n er Lk 1 i eYl e i Vocmo4Zon Teen noldgc.a OC ce. and t-ec:k Vk;ts 5tru;ce. kt fe.e.d ne.L Ce.tt plc( Crams net:4-A-ers +nS clle,d. �1 he_ DON.Jer rr:in � coc chew. (5) o C.Q.- ;oils is ee.r o) dows r4- CD rCc • c.ocrdme. . ot.kne.c 4) loco-eons h ue cur curt u.Alular EA-c"s L.L.er5 Q,nd QC e cur ttnkly, anon: koce.d by t''tokr;yc Se tauc.k deru ° ce.5 . 1o ;4o - n (rJoc,l 8. rQ 2 l M Me it'a4'e_ L.)`0h d; a,p4,'A A o Strut c_e.• IQ No.23-080 Page 10 of 12 G. V.T.C.A.LOCAL GOVERNMENT CODE 4262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code§262.0276. 1. This refusal to award a contract to or enter into a transaction with a person,pertains to an apparent low bidder or successful proposer that is indebted to the County; • 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership,joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be • documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered"non-responsive" and"not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any"person"owned, partially owned, managed, operated or represented by a"person"indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title(Owner,Officer,Director,Manager,Etc.) L.artL( L. HTAero ec IQ No.23-080 Page 11 of 12 H. LEGISLATIVE CERTIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing - Blocking Property and Prohibiting Transactions With Persons Who Commit,Threaten to Commit,or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System(EPLS, https://www.sam.gov),which is inclusive of the United States Treasury's Office of Foreign Assets Control(OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov.The undersigned affirms the non- debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F,Title 10,'Government Code Chapter 2271: 1. Does not boycott Israel currently;and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001,and 2274.002 Texas Government Code: 1. "Boycott Israel"means refusing to deal with,terminating business activities with, or otherwise taking any action"that is intended to penalize, inflict economic harm on, or limit commercial relations. specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory,but does not include an action made or ordinary business purposes;and 2. "Company"means a for-profit sole proprietorship, organization, association, corporation,partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary,majority-owned subsidiary,parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. Company Name: 11(IA.(':,c St u r► Lit e c e. Se C e sC.f._S Authorized Company Representative: La P C c( L.: An 0 Address: Cat k PICAJy _! 54-t in J etia n1 T�. I 100Z Signature: • Date: I-30 -73, • • • Contract#: 23-080 IQ No.23-080 Page 12 of 12 I. CERTIFICATION OF QUOTE The undersigned affirms that they are duly authorized execute this contract, that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. • Signed By: GC31(:)-t-• Typed Name: Lan-Li La. As1,44tp Title: (biz ett Company Name: (10-4C;X c U Jri.-11 t-: C Phone: gig. DLO. q L iq Mailing•Address: P. o $4 'Brio G r 11805 • Email Address: be.1 iY1d a So rnc14f;l(.. Vendor Tax Identification Number: 14- a GI q I (,p • END OF INFORMAL QUOTE REQUEST NO.23-080 By signing below, Brazos County agrees that this quote, 23-080, will be awarded as dictated on the associated quote tabulation sheet, to the vendor whose name appears above and both parties agree to the terms and con ' ions conta' d herein. cl)By Brazos County Commissioner's Court: OLL NI P l 1=Is, W LL A,T-V Tu 17 CO Date: I r Ar(Z.L'(- '7r ao a 3 c. 1. Attest:• ..� /(C Brazos County Clerk: 16 A CZ E lJ al c Q G E 0 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. ❑ References(Section F) ❑ Quote(Section E) ❑ V.T.C.A.Local Government Code§262.0276 for Tax Verification(Section G) ❑ Legislation Certification(Section H) ❑ All Addendums (if applicable) ❑ .Certification of Quote(Section I) • M • A - T - R - I - X Technologies 4348 Carter Creek Parkway,Ste. 103 Bryan,Texas 77802 979-260-9614(voice) 979-690-0708(fax) 24Hr Central Station Monitoring Service For Brazos County IQ No.23-080 • General Notes: Scope of Work: Matrix Security&Fire Services currently provides 24Hr Central Station Service to the following locations: County Clerk Storage District Attorney Storage Information Technology Tax Office • Boonville Log Cabin Brazos County Arena Hall The following three (3) locations do not currently have cellular transmitters installed: Information Technology Tax Office Facilities Service The actual cost to install cellular transmitters at the (3) locations is $ 96.00 per location. The current monthly cost for cellular service is $ 12.00. The base price for 24Hr Central Station Monitoring is $25.00. Therefore,per the bid instructions,the cost would be $ 41.00 per month for 2 years, which would cover the pro-rated cost of the cellular transmitter @$ 4.00/mo.,plus $ 25.00 base Central Station price, and$ 12.00 for the Cellular Service. Or,you may choose to pay a one-time charge of$ 96.00 for each of the (3) locations to install the cellular transmitters. If so, then,the monthly monitoring would become: $25.00 for the base Central Station Service plus $ 12.00 for the Cellular Service for a total of$ 37.00 per month. The original other(4)locations are paying $ 10.00 per month for cellular service,which we have locked-in. Thus,the(4) locations are paying,$ 25.00 for the base Central Station Service and$ 10.00 for the Cellular Service for a total of$ 35.00 per month. tP •My r ) ; 44. 11* Vi y O ) 0 ' 151L. BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Road and Bridge NUMBER: CC-2025-Utility Permit-Frontier- Ferrill Creek-5320364 )ATE OF COURT MEETING: 3/4/2025 TEM: Consider and take action on the Frontier Communications utility permit to install fiber optic conduit within the north right-of-way of Ferrill Creek Road from FM 2038, north-east for 90 feet. Site is located in Precinct 2. "O: Commissioners Court 'ROM: Joe Salvato )ATE: 02/26/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 Department requesting agenda item: Road and Bridge Department impacted by agenda item: Road and Bridge Brief explanation of agenda item and if in current year budget: Frontier will install about 900 feet of fiber optic conduit within the North ROW of Ferrill Creek Road. JOTES/EXCEPTIONS: Brazos County has NO financial responsibility in project. Consequences for failing to approve agenda item: Less customer choice for internet Deadline for agenda item approval: As soon as possible Site of work being performed: Ferrill Creek Road, From FM 2038, NE for 900 feet, project is located in Precinct 2 ATTACHMENTS: File Name Description Type Utility Permit-Frontier-Ferrill Creek Utility Permit-Frontier-Ferrill Creek-FM 2038 to NE Backup Material FM 2038 to NE.pdf 41 'IN *' .?*c .6hry OFa r4../ BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Road and Bridge NUMBER: CC-2025-Utility Permit-Frontier- Ferrill Creek-5320364 DATE OF COURT MEETING: 3/4/2025 ITEM: Consider and take action on the Frontier Communications utility permit to install fiber optic conduit within the north right-of-way of Ferrill Creek Road from FM 2038, north-east for 900 feet. Site is located in Precinct 2. TO: Commissioners Court FROM: Joe Salvato DATE: 02/26/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Department requesting agenda item: Road and Bridge Department impacted by agenda item: Road and Bridge Brief explanation of agenda item and if in current year budget: Frontier will install about 900 feet of fiber optic conduit within the North ROW of Ferrill Creek Road. NOTES/EXCEPTIONS: Brazos County has NO financial responsibility in project. Consequences for failing to approve agenda item: Less customer choice for internet Deadline for agenda item approval: As soon as possible Site of work being performed: Ferrill Creek Road, From FM 2038, NE for 900 feet, project is located in Precinct 2 ATTACHMENTS: File Name Descriptim Type Utility Permit-Frontier-Ferrill Creek- Utility Permit-Frontier-Ferrill Creek-FM 2038 to NE Backup Material FM 2038 to NE.pdf APPRO a`L Duane Peters ate County Judge https:Abrazas.novusagenda.comvAgendaWeb/CoverSheet.aspx?ItemID=30221 ill NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY,TEXAS Comes now Frontier Communications [company name],hereinafter referred to as"Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain,repair and/or operate a telephone facility under,over,across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Project—5320364/Fiber Ferrill Creek Rd Frontier proposes directional boring to place 1X 1.25" duct and 3X hand-holes (no larger than 3X3) within the ROW down the north side of Ferrill Creek Rd maintaining depth of 36"/42"under pavement,to then pull Frontier fiber to feed designated residents. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within approx. 30 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing this application,it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this notification. Frontier Communications * Company Name Darrin Albrecht 281-229-0849 Darrin.l.albrecht@ftr.com Devin Gould with Housley Group By: a Signature Project Manager—Permits Title 3550 S Bryant Blvd San Angelo,Tx 76903 Address 409-313-3755 Telephone Number dgould@hc-inc.com E-mail ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way 'as shown by accompanying drawings and notice dated February 26. 2025 except as noted below; EXCEPTIONS: None Braz s ounty Engineer SHEET INDEX: �'• COVER SHEET 1. COVER 2. CONTACT AILS Frontier 3. LEGENDINOTES COMMUNICATIONS 4-5. SITE PLANS 6. TRENCH BACKFILL AND BORE DETAILS 7. HH&FP DETAILS 8. STANDARD TCP 'S `it NORTH ARROW / c THIS PERMIT / cuC UNDERGROUND FOOTAGE:sU sue/ ®ue. /C.; e\ "H PROJECT LOCATION 2o3s i ® : / / c /•� SHEET 1WLE � COVER SHEET PERMIT# 5320364 'O ADRESS: 4432 F312033,BRYAN,TX 77808. USA +� C PERMTTf TELECOM PRINT 4 BRAZOS COUNTY PAPER SIZE: ARCH B DRAWING SCALE:NTS DATE:01-29-2025 SHEET NO.01 OF 08 CONTACT SHEET Frontier COMMUNICATIONS FRONTIER OSP: Darrin Albrecht 2611 45th Street, Dicknson, TX 77539 � Darrin.l.albrecht@ftr.com NORTH ARROW CONSTRUCTION CONTRACTOR Housley Group Brandon Hebert *TQvac all 512-924-6010 . -. bhebert@hc-inc.com UTILITIES Call before you dig 611 SHEET : CONTACT DETAILS PERMIT# 5320364 ADDRESS: 4432 R0036,BRYAN.TX 77/08, USA PERMIT TELECOM PRINT BRAZOS COUNTY PAPER SIZE: ARCH B DRAWING SCALE:NTS DATE:01-29-2025 SHEET NO.02 OF 08 STANDARD LEGEND & NOTES Frontier AERIAL FP PROPOSED FLOWER POT COMMUNICATIONS A CENTERLINE © COMMUNICATIONS MANHOLE N EDGE-OF-PAVEMENT EOP E ELECTRIC MANHOLE ROAD BASE SOUP UNE IV FENCE 1 GUAROILVLM (0 STORM SEWER MANHOLE C FIGHT—OF—WAY SANITARY SEWER MANHOLE y k SIDEWAY ® COMMUNICATIONS PEDESTAL NORTH ARROW RIl. FORCE MAIN ❑E ELECTRIC PEDESTAL I—I—I—I-1—I— GAS lel ELECTRIC TRANSFORMER CRUDE OIL —0—.43— ® ELECTRIC HANDHOLE PROPOSED BORE -- - - - *Tnvoa Qil FIRE HYDRANT . - - 1derstaTYbEI01IL DITCH Q WATER VALVE C>1Ql:iknpody SAFETY FENCE Suitt' LIGHT SILT FENCE - —0— STREET SIGN UNITS OF CONSTRUCTION UNITS OF CONSTRUCTION COMBINED CULVERT ea,R,.---rm,m. �y COUNTY UNE/CITY UNITS \i TREE El BORE PIT I POTHOLE ❑ PROPOSED VAULT TRAFFIC SIGNAL POLE SHEET TITLE: ❑ PULL POINT LEGEND/NOTES 30 WASTEWATER CLEAN OUT • PROPOSED HANDHOLE PERMIT# 5320364 ADORESB: EXISTING HANDHOLE ®, WATER METER 4432 FM2U7e,BRYAN,T)(Item, USA X EXISTING POWER POLE PERMITS TELECOM PRINT 0 EXISTING FIR POLE RAILROAD CROSSING SIGNAL / BRAZOS COUNTY ANCHOR --(—{---E. DOWN GUY CREEK PAPER SIZE ARCH OR El ORAWBIGSCAIE-I:10 ® MIDSPAN CROSS OVER DATE;01-29-2025 SHEET NO.03 OF 08 MATCH TO SHEET 05 PROPOSED DIRECTIONAL BORE 4r DEPTH- �� .. 381'(1)1.25"SDR-11 HDPE CONDUIT PULL \, 5j // Fr®ntier GI Frontier PROPOSED HH(17"X30") AT N 30.815420,W-98.318285 O _ STA 02+88 ' , N e ,O e # ..9, Ife\ -, 7A PROPOSED DIRECTIONAL BORE 38"DEP • e va e NORTH ARROW 288'(1)1.25"SDR-11 HDPE CONDUIT PULL FIBER THROUGH PROPOSED CONDUIT . .4.?, / gig PROJECT BEGINS HERE j'eeL AT PROPOSED HH(17"X30") ' AT N 30.814849,W-98.318921 eNari4 Q�' STA:00+00 ,_� ..V O ,' 4_ mescasymaaF THIS PORTION SHOWN IN TX DOT PERMIT I /, G ze �I �a o �� 1 �`o, i• ;' • e`c\\\... e e � 04 'ls � 'MLR: 44141 0a SHEET ?0? %• THIS PORTION SHOWN IN SITE PLAN • TX DOT PERMIT . PERMIT# 5320364 %�.a_ FM2030,BRYAN,IX neDB. '6 o-3 usa � PERMIT 8 TELECOM PRINT , '�' , `y y� BRAZOS COUNTY `v' PAPER SIZE: ARCH B �I1 DRAWING SCALE-1:40 - DATE:01-29-2025 SHEET NO.04 OF 08 PROJECT ENDS HERE ..,AT PROPOSED FP(11"X11"X13") AT N 30.818633,W 98.3183 Fron •uer STA. OB+9+93 s i \ COMMUNICATIONS a y i�i`fl PROPOSED DIRECTIONAL BORE 3W DEI T+ ®�.0' 224'(1)1.25'SDR-11 HDPE CONDUIT PULL FIBER THROUGH PROPOSED CONDUIT o ® 4 I • b NORTH ARROW s• s u7, s� e ?a• 6,, PROPOSED BP(3'X3'X3')P. t ?, AT N 30.616184,W-98.317453 A. ' , . nV9C811 i! STA 08+89 o q �,s � .{ { WItdo*pia* vr- s s� O � i 0 (PROPOSED DIRECTIONAL BORE 42"DEPTH—‘ 381'(1)125'SDR-11 HOPE CONDUIT PULL \ i, � FIBER THROUGH PROPOSED CONDUIT) , GQ. ce d `` 9�a H SHEETTULE: ®s SiTE PLAN , PERMIT# 5320364___ e,c d AQpRESS: 4432 F0.12030,8RYAN,TX 77e00, i USA J PERMIT TELECOM PRINT 0 ®e BRAZOS COUNTY ese/ 0 -• PAPER SIZE: ARCH B oRAuW1c SCALE-f:4o' s DATE:01-29-2025 i SHEET NO.05 OF 08 MATCH TO SHEET 04 R. S°° BORE DETAIL (PAVEMENT) CEu FII[R MY'iH CE L rim MACH Frontier �as PER rYDor k as PER MOT COMMUNICATIONS • /// // ( REII 1/.fJl M MINA OO 1 N TEM EKISTIMO WITCH fKl STInO T , 17 P I PIN TOP SOIL OEPTK iL02a®.E 1 ITN IRS 1 EAOARIUMI i i Ir O M KR O 11 YCBI4t — I, - ITE1/132 tlYflr aDIT ITT 2 11r111AL1 i 1OR0 Cap/ 601. I:- — — aLCKnu a:sr c .Lo. NORTH ARROW smarms is uTIIu TY. 12i SaprILL WST COLLO, .3}— aMsLT(W ION PERM STAIR/A/VS Or UTILITY o 1 It 0 i 0 -.*To._iitoe 811 beim 1100Uhlluararaai. TRENCH DETAIL ( NON PAVEMENT f TRENCH DETAIL IKON PAVEMENT ) DIRECTIONAL BORE TO PLACE < to. FROM CURB/OR EDGE OF PAVEMENT )f FROM CURD/OR EDGE OF PAVEMENT (1)1.25 HDPE PIPE ... — Mores .PM M S IMI MI r Ma la1 O rsa a DOMTa ass .WPC sr 1.MM.ma r no a m.am A mamma.Mla --'- - --] . tit mat I 'a=Z..lit WI yi T .4 t _ P. 1.O9'N4 OIL w1tUq �¢' M.1./K C.Mi i1L r.•La wl s44tml aw#K a T04[OUISL LSKI nK.nmrt �aM“.• /• —•/L ,,,,....I a.ahe a SHEET TITLE: am lC11•r .w af.2.i1,p1 a Mar.ma. n V•TL.waits 4ml G uw .Mal..1.M111Tr M21 ,a-ma 11Tt a q Oat/ 1I,l,141. TRENCH BACKFILL DETAILS MINIM.rM PERMIT# 5320364 1l.� i� � `''" M1 ADDRESS: n. 4432 Fs120311,BRYAN,TX 7710s. USA PERMIT 0 TELECOM PRINT TOTES/ tl0Y 1{ .l. A- •. Mao • S.LIMITS OF HNA FINAL SURFACE SHALL BE AS BRAZOS COUNTY MORN SACKS ILL SITM PAYED SURFACE DETAIL SHOWN ON PLANS BUT NOT JFOR TRENCHES EDWL OR LESS DWI S. IIIQEf_ LESS THAN T lAIN, _._._ PAPER SIZE: ARCH B DRAWN SCALE HORZ NTS VERT:NTS SHEET NO.08 OF 08 17"X 30"X 26" HANDHOLE DETAILS 3" X 3�AN HANDHOLE DETAILS • ••. LP MIMI �.� 3:1,. w Frontier i \,- COMMUNICATI Immo an aAa 'I T"R 7- T� Gel.St el Mooed Cover ~ a-e• TrslIcCover - '-Y ' ' Weight - 580 tbe. f Elevtion —191/z„ \ter 1 i I one=eL (a ,g \ BODY with i I 1�+ OM rsoi tee j Geo.Steel Franc t I 1 \� I co Weight - 2,325 tbe. Irfy f; i IS Rena. c0 N �• II % csl rn ' i ♦ r E 41 l TOVOILI Iff-1.1 UM La 4 II IOTA PlaDtie Pull Iron BASE �+�^P Weight - 2,000 lba. , ' lMlxapods.ts• 24"X 36" X 26" HANDHOLE DETAILS 41\ ii0NeOl y Inahlat 1/Ye 0.24L a0T '"'" TYPICAL FLOWER POT BOX DETAIL . • Vi. SHEET TITLE: HH DETAILS 26" -: . • PERMIT# 5320364 r 2 •4-, 1 WM11•1(1TIa1 dt ) . am ‘, CV �'k ,) r `1 6®eDRI100 PAPER SIZE: ARCH 8 LIIIJ t3 LT e,U. t Ia.e DRAWING SCALE-NTS TOP MIX OWIa10.41,2 uaDMM N,D'LerID1M O?rIt ItD' S[1101211002 GRAM IKVELOCUt Dlsann Dammam SHEET NO.07 OF 08 Frontier COMMUNICATIONS N ♦ • LEGENDWaldrop51m1 Sa9.060 Nam•a1a' ®Tan 7 smitten ■■ Choral film O tla. \ In WWI*Olnallm OE IlitTrwR uar,nWa 9r. SW aa..66160 UM • MID!hem Ike*roach" ® .lfyf•gt.r 171{LI F I s.;; .�• ! ••'11 a• mR si'•i�lro lard Y nr`Ma,.Clrk!•01• 3}• Q .7L. /L G20.2 Me nen 21A Ilaaaap.sln P0161. EN al•2 V 'lY N•x N. Ot PALPM4 C520-e i sr.l manta na. r !Y!•% I TO STOP 1.. N�%N' Flop ao 016901r s T11 + / oos- 5M ton II wrnl.af I�ltsr rroqu �y= 8 u I Isw,101.2l� Iwo.. Wenn haM.a..!• ,wompl al » rlla •!� ...,Wm' ran NORTH ARROW .4 TNl7r70 ♦ >A / al-2aD I • o� w w Owls. '�'.•`�aer.•paw.al.lanw ! a N20.7 - / f 1 HnT.r 01..aw 9• - I55warlat.al s II .1•Y N' 4 ly 30 _.7 ISO' 165' ISO' 30' a0' 120' a0' 200• S i $ 222 �. /�•7 35 L-w 706'225- 2N' 35' 10' IN' 120' 250' 1 o PUT W. 263' sn' 320' w' SO' 2N' 155' 305' D.v7au af,IO' �� • I +5 430' 413' 540' 45' 10' 320' 105' • 300• Ala->!T rapalro an Ile Taxer ixna 8 2a Y n / 50 Soo' 550' aoD 50' 1N' 400' saD {n oppr ♦ 0204 55,•gf 550' 605' NO' 55' 110' S00' 295• 105' 3 C.16 � iho11 o spouse N"Y 2P 65 650'T15'750' 65' 130' 700' 410' NS' +cw••.i Loan rn �sl.., a11 - If.lslnahs / TO TOO' TM'1N• TO. 1N' 100' .TS• 730' 750' 125'000' 75' 150' En' SN' 120'- * El V el ei O 1'' ar Moat o at _i... 'ware., Sen a ww W.115 tta.7 T how TMt rounded off. _• tEN1Ma1.Una 2- :a• L•Ls10M1.f Ta•ran F\Ian a'OnNt.T/1-MI.O SO...a.w7 E I t TY►ICAL US IO1 CEIMPdonl0oa, St 51llal`aed1tnl� • ---' :? 10'Walla llpllt *074 Cart MIOW1'1 1501704ara1141107 T11 IC Y roM111p o or a m. It o f 7t?, I I 4 lit eI•I0110.0S none a 71 Ii I I SAL whys ii I® r I.Flap 0M.r0O to alga ere wla.,f• 1K0. y _ 1.ill Ira 1 e Weal b/10 11 n1 040lnp 0 am,O10,00.40 raw AMMO.101 fla$Aral.gaol 4( Q may^' rb 4 WW1 don 911169 al..ama In 1w DNr,or tor ratfll.a11.0aa1 Wale.don wand 5 o tout flute.Wf pal• I el its gnaw. II M-2 Iffl M•'•a ■ 3,O.p5-{'1E 1a1►LIW TO 1T1.•eon Oa Is Wall.after II.500.4 WI Lai tit Wan a1 20' • v P k @.,4? r�if•,1�IH I a 15a0 m n-al®1 WI crow elm wane MoI1 4.17a011a6 }2 laWiro on fro Thar - • 10 4 Arced.UR010 as fe.a rated••Wm mama a aaaas,ItONm 1.weal brain. %• • $$ TO f t 1a. • 4 L VA or Mr.wea MI01 01OO Wulf• w1 s411on la• 1.II l of T1010•1 to awoken.Oo 501 iiit 1-1eg an ro�1.�s a f 7i In snap as 14 ow a ern wows.11401 a 105541 watt.)on whew=or W11t2 a Tarr • C ��• 15..We 11 tb'wk. if wo'..r.1.low runt W mad Wr met malting r 041n Mt Waffle/Wwr01 I!V. 71.10 Lira - • 41" t•TaIpI.InDlw4T,w7 1mrl0ma ar al,lr.lx.alllln7wr1a.aa74 gGfl/uledfW 1n111amrlIL.rat•21� 'I.11•33 TA T.lMmNfals�tlw.TlMlelw•[r,1MIW..a4awlflpra.n91a.WedsWvra.r.,rr w tlwwinedI ' / 70'00 azInD . 111 pN•Y N' In r!✓R h we1.01 0vlpr a t.w4 .n Me TAW' 5• XXXu TCP (2-Zol a,a-s. v bawl to II- $ �� 2a•%la•� 4 TM M4•T16a•ehr/rolfl•crews!my 4 owl m;rola/In v'.carats r ran lbw Wwana CO. • 1T.ba1 f@ wads In meal we,w apg.akwl.4 no law Mil 0 molt any back. I - 1••2Y 41• t,aoterb Im1 •• N N.I anw,maw nia Iw•rm 25N NSI,wk locaa 4 01I0 4 1a 10.7r Marl Np f..w. a1tT11 N i 1.as a1•M'T1110 10111%90®Wale el.Moll II olwed.n o•Ea r/610 7 Foe ann• 11 Ina - + M /�� awrlrn 410r. r r TO 091� TSP 12-2.{ 0> SHEET TITLE: AL. aR UM Ted rov I, I i +,afi•=,;;spy Ia Ilrcoprwil ygrM�I Mr win Ilea ap 4 NIIfaO 1M o DIIN as to Io00,rafF1.M STANDARD TCP I 13S Tv 1f•a was 21• I I:1f 11w aark....Is IMM.1K NW.nm10eM.1 0r.apse!6105,M e 11fm 014.n0 M.1a 4 DUO lx3o-N . I . Mona.In 0rar 1a Nraaln Wain.ten OIM=to f4 flew,-00 a Oro of.hoed..M.11.. PERMIT# 5320364 11060 13n able 50'.I. ADDRESS: 14 ar N•a N I^ i ILfloan Wald on N'S7pHAb•al1Y h wan frW,i6 Flap..wld a.I Wt..to ArMfiY®: �.s �J' MR sr2D-1 wow aianw4Wn. 4132 FlN2033,BRYAN,TX 77QOS. 1°Ya"3 - I w u•a�• USA w x sr I •♦ • _T I ._ . e nwr•rart. rr PERMIT 0 TELECOM PRINT aaa-lD M TRAFFIC CONTROL PLAN (Flow U 41 X 2a• 4.'l(b$. ONE-LANE TWO-WAY BRAZOS COUNTY 5N,,,,�„ TRAFFIC CONTROL TCP 12-2a) TCP (2-2b1 PAPER SIZE: ARCH 8 2-LANE ROADWAY WITHOUT PAVED SHOULDERS 2-LANE ROADWAY WITHOUT PAVED SHOULDERS TCP(2-2)-18 ONE LANE TWO-WAY ONE LANE TWO-WAY ..- ...•7....g I.. M ' DRAMNG SCALE QM CONTROL WITH YIELD SIGNS CONTROL WITH FLAGGERS .1.3.1 A S: Maas than 2000 ADT - St® mots al 1,.a YIb3 a" I UM la VERT:VNI .LIT' SHEET NO.08 OF 08 J BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED iN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Perniittee will use best management practices("l3MP")(EPA and TCEQ both provide lists of examples of BMPs)to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition,as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior • occupant. 5. Pennittee shall not interfere with other utilities located in the right of way. In the event damages occur', permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements I. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the"Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C Traffic Control Plan I. A traffic control plan, pursuant to the TMU"l'Cl) or Engineered l'raffic Control Plan must be provided for the following: a. Any construction(i.e. pit. excavation, hole) left open over night, requires specific nigbttinir traffic control measures pursuant to theIMUTCI); h. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way: 2. Plan must be attached to the pctmit and kept at the job site ally dine work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.0./S. 2. All pole installation (including lighting)shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths •utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in tights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36-inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follws: (measured from back of right-of-way). Power—0-2 feet, nominally I' Phone—2-4 feet, nominally 3' Gas--4-6 feet, nominally 5' Cable -6-8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above,however,the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WI I MN COON I Y ROAD PAVEMENT, b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one(I) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportu➢ity to have an inspector on site to observe pressure grouting operations; c. 'l'xDO'1'Standard Specification Item 476 shall be followed for all boring,jacking,tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NO F be located within ten(10) feet From the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; c. based upon soil conditions,the County Engineer or his representative may requite shoring to protect pavement integrity; f, based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten(10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the tiLnch prior to backtilling. Any backfill paced during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANEN f cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. I. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way,Company will be responsible fin.repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction, 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road wi Il not be permitted,except in an instance whereby the laying, construction, maintenance and/or repair of cables,conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and?or repair requires Company to remove,cut or jeopardize any section of the road(asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of"No Objection" from the Army Corps of'Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work I. In the event Company is required to pertoi in emergency services, that requires excavation in a Count} Right of Way, and unable to notify the County Engineer prior to conducting emergency rcpaiis, Company shall notify County Engineer within 24 hours of beginning construction/repairs.This will allow the County Engineer and Road & Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls sired. F. Repairs to existing fzcilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil,shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation of utilities: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road,any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. Ail utility Permits for high pressure pipelines(generally 60 PSI or greater), whether pertaining to controlled access or non-controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of rite company. 4. Petroleum Pipelines: 1)eptir Type of Pipeline below deepest ditch grade) Special Requirements Encased Pipe Less tha❑ 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required • Non-Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Non-Cased Pipe Greater than 10' No concrete pad required The Concrete pact shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-of- Way. "Transmission lines have been determined to be petroleum pipelines(which includes natural gas lines)and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the linal customer. _.t,T- BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 3/4/2025 TEM: Approval of the Treasurer's Report for December 2024 & Quarter Ending December 31, 2024. -O: Commissioners Court )ATE: 02/27/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 \CTION REQUESTED OR Approval \LTERNATIVES: ATTACHMENTS: File Name Description Type Approval Dec 24 QE Dec24.pdf Treasurer Report Approval Backup Material Treasurer Report Dec 2024 QE 12.31.24.PDF Treasurer Report Dec 2024&QE 12.31.24 Backup Material The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Cristian Villarreal, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.020 Witness my hand this 4-' day of 4 , A.D. 2025 TdQei,:;Ze"' a en McQueen County Clerk, County of BRAZOS,ff St e of Texas Examined and approved in open Commissioners' Court this �7' day of 2025. Duane Peters, Co y Ju e Bentley Nettles, Comm' i ner Precinct#1 Chuck Konderla, Commissioner Precinct' <--an..64.4._____ Fred Brown, ommissioner Precinct#3 I A: di - , i Wanda J. Wat..on, I ommissioner Precinct#4 Treasurer's Report for the MONTH DECEMBER 2024 AND QUARTER ENDING 12/31/2024 DECEMBER 2024 TREASURER'S REPORT FUND NUMBER&NAME CASH BALANCE INCOMING INVESTED SUB-TOTAL DISBURSED CASH BALANCE INVESTED CK.ACCT.BAL. 11/30/2024 INTEREST 12/31/2024 12/31/2024 0100-GENERAL FUND 163,315,351.23 16,154,570.68 506,818.92 179,976,740.83 13,315,074.10 166,661,666.73 145,721,487.34 20,940,179.39 1100-HOTEL OCCUPANCY TAX 6,916,640.00 624,549.99 7,541,189.99 9,026.22 7,532,163.77 7,532,163.77 1200-STATE LATERAL ROAD 139,091.96 637.01 139,728.97 8,250.00 131,478.97 131,478.97 1300-UNCLAIMED FUNDS 507,664.44 4,359.47 512,023.91 - 512,023.91 512,023.91 1500-LAW LIBRARY 185,416.38 9,996.66 195,413.04 2,804.89 192,608.15 192,608.15 1800-LEOSE FUND 81,089.54 - 81,089.54 1,540.00 79,549.54 79,549.54 1900-COUNTY RECORDS MANAGEMENT 706,443.68 3,235.34 709,679.02 - 709,679.02 709,679.02 2000-COUNTY CLERK MGMT.FUND 1,316,138.74 37,942.59 1,354,081.33 20,314.85 1,333,766.48 1,333,766.48 2001-COUNTY CLERK ARCHIVAL FUND 1,537,088.18 32,909.49 1,569,997.67 - 1,569,997.67 1,569,997.67 2200-COURTHOUSE SECURITY FUND 174,563.03 8,747.67 183,310.70 39.35 183,271.35 183,271.35 2201-JUSTICE COURT SECURITY FUND 265,594.35 3,597.03 269,191.38 - 269,191.38 269,191.38 2300-DISTRICT CLERK MANAGEMENT FUND 317,977.67 14,973.06 332,950.73 6,273.60 326,677.13 326,677.13 2301-DISTRICT CLERK ARCHIVAL FUND 1,617.73 7.41 1,625.14 - 1,625.14 1,625.14 2400-JUSTICE @ PEACE-TECHNOLOGY FUND 75,923.60 2,324.14 78,247.74 43.27 78,204.47 78,204.47 2401-CO.&DIST.COURT TECHNOLOGY FUND 136,766.72 1,185.18 137,951.90 - 137,951.90 137,951.90 2500-SPECIAL FORFEITURE FUND 81,488.06 373.20 81,861.26 2,420.00 79,441.26 79,441.26 2600-D/A HOT CHECK COLLECT FEES 5,447.58 24.95 5,472.53 - 5,472.53 5,472.53 2700-BAIL BOND BOARD FEES 115,517.95 529.04 116,046.99 - 116,046.99 116,046.99 2900-VIT INTEREST FUND 398,569.38 4,820.22 403,389.60 1,604.10 401,785.50 401,785.50 3000-COUNTY GRANTS (331,695.92) 503,081.32 171,385.40 437,689.34 (266,303.94) (266,303.94) 3100-AMERICAN RESCUE PLAN ACT 20,562,850.63 - 73,513.07 20,636,363.70 212,924.38 20,423,439.32 19,495,936.41 927,502.91 3200-SB 22 2023 RURAL 999,322.12 4,576.65 1,003,898.77 42,072.78 961,825.99 961,825.99 3400-D/A CRIME FUND 200,472.06 12,011.61 212,483.67 8,171.42 204,312.25 204,312.25 3500-PRIMARY ELECTION SERVICES 50,571.41 231.60 50,803.01 2,935.48 47,867.53 47,867.53 3901-BC HOUSING FINANCE CORP 523,971.14 2,399.66 526,370.80 6,500.00 519,870.80 519,870.80 4320-CO 2020 5,181,927.86 2.38,681.27 16,000.83 5,436,609.96 452,350.91 4,984,259.05 3,988,634.75 995,624.30 4323-ON SYSTEM ROAD BOND-1XDOT 14,888,361.18 8,395.77 52,582.86 14,949,339.81 515,563.19 14,433,776.62 13,107,707.54 1,326,069.08 43231-OFF SYSTEM ROAD BOND 7,002,232.76 1,083.22 27,250.62 7,030,566.60 15,322.27 7,015,244.33 6,792,959.37 222,284.96 43232-2023 CERTIFICATES OF OBLIGATIONS 10,593,607.85 5,339.07 37,972.90 10,636,919.82 - 10,636,919.82 9,465,783.23 1,171,136.59 4500-GEN.PERMANENT IMPV. 18,062,504.13 - 18,062,504.13 704,816.56 17,357,687.57 17,357,687.57 5000-HEALTH&LIFE INSURANCE 13,928,526.08 2,494,442.22 16,422,968.30 1,663,323.32 14,759,644.98 14,759,644.98 5800-COUNTY ATTORNEY OPERATING FUND 69,434.35 125.00 69,559.35 - 69,559.35 69,559.35 6000-PAYROLL 2,859,886.00 6,730,192.48 9,590,078.48 7,692,313.10 1,897,765.38 1,897,765.38 9100-HEALTH DEPARTMENT 3,219,390.82 357,739.17 3,577,129.99 390,447.25 3,186,682.74 3,186,662.74 9300-REGIONAL MOBILITY AUTHORITY 27,969.36 20,128.09 48,097.45 - 48,097.45 48,097.45 9700-COMMUNITY SUPERVISION 1,129,705.49 720,728.59 1,850,434.08 479,572.96 1,370,861.12 1,370,861.12 TTL.OFACCTS.INPOOL' ". ::,::i..•i 275,247,427.54 28,003,938.85 • ,.' `714,139.20 '•303,965,505.59 •'25,991,393.34 277,974,112.25 1'198,572,508.64 `: .79,401,603.61 1600-LOCAL PROVIDER PARTICIPATION 22,683,288.48 11,500,626.26 34,183,914.74 1,285,175.98 32,898,738.76 32,898,738.76 4100-GEN.OBLIG.DEBT SVC. 6,613,267.28 1,195,616.69 16,122.32 7,825,006.29 - 7,825,006.29 4,018,923.85 3,806,082.44 TOTAL 304,543,983.30 40,700,181.80 730,261.52 345,974,426.62 27,276,569.32 318,697,857.30 202,591,432.49 116,106,424.81 This report is submitted as true and correct to Commissioners Court by Cristian T.Villarreal,Brazos County Treasurer,on March 4,2025. QUARTER ENDING 12/31/2024 TREASURER'S REPORT CASH BALANCE INCOMING INVESTED SUB-TOTAL DISBURSED CASH BALANCE INVESTED CK.ACCT.BAL. 9/30/2024 INTEREST-QTRLY 12/31/2024 12/31/2024 0100-GENERAL FUND 175,972,373.87 34,113,520.10 1,530,662.90 211,616,556.87 44,954,890.14 166,661,666.73 145,721,487.34 20,940,179.39 • 1100-HOTEL OCCUPANCY TAX 6,547,360.33 1,389,221.55 - 7,936,581.88 404,418.11 7,532,163.77 - 7,532,163.77 1200-STATE LATERAL ROAD 263,366.52 33,112,45 - 296,478.97 165,000.00 131,478.97 - 131,478.97 1300-UNCLAIMED FUNDS 501,637.78 10,386.13 - 512,023.91 - 512,023.91 - 512,023.91 1500-LAW LIBRARY 172,604.57 31,153.66 - 203,758.23 11,150.08 192,608.15 - 192,608.15 1800-LEOSE FUND 81,233.52 - - 81,233.52 1,683.98 79,549.54 - 79,549.54 1900-COUNTY RECORDS MANAGEMENT 698,945.71 10,733.31 - 709,679.02 - 709,679.02 - 709,679.02 2000-COUNTY CLERK MGMT.FUND 1,302,819.94 100,334.72 - 1,403,154.66 69,388.18 1,333,766.48 - 1,333,766.48 2001-COUNTY CLERK ARCHIVAL FUND 1,475,665.16 94,629.81 - 1,570,294.97 297.30 1,569,997.67 - 1,569,997.67 2200-COURTHOUSE SECURITY FUND 158,836.04 26,608.28 - 185,444.32 2,172.97 183,271.35 - 183,271.35 2201-JUSTICE COURT SECURITY FUND 257,061.47 12,129.91 - 269,191.38 - 269,191.38 - 269,191.38 2300-DISTRICT CLERK MANAGEMENT FUND 305,615.56 42,143.06 - 347,758.62 21,081.49 326,677.13 - 326,677.13 2301-DISTRICT CLERK ARCHIVAL FUND 1,595.63 29.51 - 1,625.14 - 1,625.14 - 1,625.14 2400-JUSTICE @ PEACE-TECHNOLOGY FUND 70,418.05 7,916.20 - 78,334.25 129.78 78,204.47 - 78,204.47 2401-CO.&DIST.COURT TECHNOLOGY FUND 134,009.90 3,942.00 - 137,951.90 - 137,951.90 - 137,951.90 2500-SPECIAL FORFEITURE FUND 37,605.13 44,256.13 - 81,861.26 2,420.00 79,441.26 - 79,441.26 2600-D/A HOT CHECK COLLECT FEES 5,315.32 157.21 - 5,472.53 - 5,472.53 - 5,472.53 2700-BAIL BOND BOARD FEES 114,953.27 1,758.91 - 116,712.18 665.19 116,046.99 - 116,046.99 2900-VIT INTEREST FUND 387,638.83 15,750.77 - 403,389.60 1,604.10 401,785.50 - 401,785.50 3000-COUNTY GRANTS (653,100.44) 1,788,883.20 - 1,135,782.76 1,402,086.70 (266,303.94) - (266,303.94) 3100-AMERICAN RESCUE PLAN ACT 21,241,671.83 - 225,837.29' 21,467,509.12 1,044,069.80 20,423,439.32 19,495,936.41 927,502.91 3200 SB 22 2023 RURAL 162,606.91 1,061,019.18 - 1,223,626.09 261,800.10 961,825.99 - 961,825.99 3400-D/A CRIME FUND 212,880.14 34,588.71 - 247,468.85 43,156.60 204,312.25 - 204,312.25 3500-PRIMARY ELECTION SERVICES 60,211.18 1,860.82 - 62,072.00 14,204.47 47,867.53 - 47,867.53 3901-BC HOUSING FINANCE CORP 518,424.59 7,946.21 - 526,370.80 6,500.00 519,870.80 - 519,870.80 4320-CO 2020 5,674,082.24 256,916.94 48,727.74 5,979,726.92 995,467.87 4,984,259.05 3,988,634.75 995,624.30 4323-ON SYSTEM ROAD BOND-TXDOT 15,955,607.16 16,113.63 175,564.23 16,147,285.02 1,713,508.40 14,433,776.62 13,107,707.54 1,326,069.08 43231-OFF SYSTEM ROAD BOND 7,199,561.22 5,237.05 82,987.18 7,287,785.45 272,541.12 7,015,244.33 6,792,959.37 222,284.96 43232-2023 CERTIFICATES OF OBLIGATIONS 10,503,599.93 17,679.74 115,640.15 10,636,919.82 - 10,636,919.82 9,465,783.23 1,171,136.59 4500-GEN.PERMANENT IMPV. 18,423,991.96 290,350.50 - 18,714,342.46 1,356,654.89 17,357,687.57 - 17,357,687.57 5000-HEALTH&LIFE INSURANCE 13,695,559.94 6,320,488.23 - 20,016,048.17 5,256,403.19 14,759,644.98 - 14,759,644.98 5800-COUNTY ATTORNEY OPERATING FUND 69,374.35 • 185.00 - 69,559.35 - 69,559.35 - 69,559.35 6000-PAYROLL 1,767,717.02 24,307,872.20 - 26,075,589.22 24,177,823.84 1,897,765.38 - 1,897,765.38 9100-HEALTH DEPARTMENT 3,298,713.42 1,103,078.37 - 4,401,791.79 1,215,109.05 3,186,682.74 - 3,186,682.74 9300-REGIONAL MOBILITY AUTHORITY 7,832.93 40,264.52 - 48,097.45 - 46,097.45 - 48,097.45 9700-COMMUNITY SUPERVISION 1,590,569.99 1,240,782.52 - 2,831,352.51 1,460,491.39 1,370,861.12 - 1,370,861.12 TTL:OF ACCTS.IN POOL' ••; .::.::'' ; `.' 288,218,360.97 '••:72,431,050.53 :2,179,419.49 '362,828,830.99 ":84,854,718.74 277,974,112.25 '198,572,508.64 '79,401,603.61- 1600-LOCAL PROVIDER PARTICIPATION 24,772,620.87 18,830,657.86 - 43,603,278.73 10,704,539.97 32,898,738.76 - 32,898,738.76 4100-GEN.OBLIG.DEBT SVC. 5,666,183.95 2,110,224.52 49,097.82 7,825,506.29 500.00 7,825,006.29 4,018,923,85 3,806,082.44 TOTAL 318,657,165.79 93,371,932.91 2,228,517.31 414,257,616.01 95,559,758.71 318,697,857.30 202,591,432.49 116,106,424.81 This report is submitted as true and correct to Commissioners Court by Cristian T.Villarreal,Brazos County Treasurer,on March 4,2025. BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 3/4/2025 TEM: Overpayments • a. Cindy Regaldo-$80.00 • b. David M.Galan -$439.43 • c. Freedom Title-$385.40 "O: Commissioners Court )ATE: 02/26/2025 :ISCAL IMPACT: False BUDGETED: False )OLLAR AMOUNT: $0.00 Overpayments or Erroneous Payments (Tax Code Section 31.11) If a taxpayer applies for a refund, the collector must determine whether the payment was erroneous or excessive. If the collector determines the payment was erroneous or excessive and the auditor agrees, the collector refunds the payment from available current tax collections or from funds appropriated for making refunds. DOTES/EXCEPTIONS: Governing Body Approval (Tax Code Section 31.11(a)(1) and (a)(2)) Certain refunds require approval from the taxing unit's governing body. If a collector collects taxes for a single taxing unit, refunds exceeding $500 must receive approval from the taxing unit's governing body. If a collector collects taxes for more than one taxing unit, refunds exceeding $2,500 must receive approval from the taxing unit's governing body. As general practice the County Auditor has chosen to present all tax refunds to the Commissioner's Court, even those that do not require approval from the Court. ATTACHMENTS: File Name Description Type refunds (9).pdf Tax Refund Applications Backup Material Melissa Leonard, PCAC Brazos County Tax Assessor/Collector • 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 02/25/2025 REQUESTOR CINDY REGALDO ADDRESS 18886'COUNTY RD 323 NAVASOTA TX 77968 OWNER NAME ISMAEL REGALDO PROP ID # 436041 REFUND AMOUNT $ 80.00 REQUESTOR DAVID M GALAN ADDRESS 5733 LINDA LN BRYAN TX 77807 OWNER NAME TONISHA& DAVID GALAN PROP XD# 31572 REFUND AMOUNT $ 439.43 REQUESTOR FREEDOM TITLE ADDRESS 3311 N 1-35 E STE 120 DENTON TX 76207 OWNER NAME US TRINITY HOLDINGS LLC' PROP ID# 375063 REFUND AMOUNT $ 385.40 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS _ OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT r --APPLICATION-fOR-TAX REFUND _ • Collecting Office Name Collecting Tax for:(taxing entitles) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,Fl, F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD • OWNER'S NAME AND ADDRESS • REGALADO ISMAEL 947 DOVE LANDING AVE COLLEGE STATION TX 77845-6166 PROPERTY DESCRIPTION • Legal: 7-11 RANCH PH 2, LOT 81(PT OF),ACRES 1. • • Address: CHISHOLM TRAIL , Account# 436041 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2024 el/29/2025 $80.00 $80.00 Taxpayer's reason for refund:OP-Overpayment `— - - - - REFUND TO: REGALADO CINDY 18886 COUNTY RD 323 NAVASOTA TX 77968 • Sign below and return form to the Brazos County Tax Office. "1 hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." Ck2000,00 d 2_- g- zs SignaEure Date Phone# Email Address If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION--• - Th•= s [ Approve [ j Disapproved 3/4/-1._c_C—' Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code • Authorized Officer Signature' Date L. I MELISSA LEONARD, PCAC PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Humber 4151 COUNTY PARK CT 3442723 BRYAN,TX 77802 • .- - Date Posted-••-. '0112B12025 'Payment Type ••• r _ P Payment Code'_ Over/Refund Total Paid $80.00 PAID BY: REGALADO CINDY . 18886 COUNTY RD 323 NAVASOTA,TX 77868 roperty_ID Geo P - � LQga1'Acres• Qwner Name anAd d, dress_ ._ •. •_ 436041 567500-4000-0811 . -'I.000n y 'REGALADO ISMAEL Legal Descrlptlon• •• 947 DOVE LANDING AVE -. v r COLLEGE STATION,TX 7784S-6166 _7-11 RANCH PH 2,L0T 81(PT OF),ACRES 1. _ . Sites - . OBA Name • 7 CHISHOLMTRAIL , t Entity'. • Year Rate Taxable Value -5tmt#. 'Vold 'Q_r'iglnal Taxes.Discnts.'_ _• P&1 Att Fees o►rerage Amount•Pd, Z REPUND ENTITY 2024' 0.00000 0 ' 1505se H attaro.0D -0.00- 0.00 0.00 - • ao.o0 NAVASOTA ISO 2024 0.97903 74,250 109789 N 0.00 0.00 0.00 0.00 0.00 0.00 EMG SVCS DIST#1 2024 0.05135 74,250 109789 N 0.00 0.00 0.00 0.00 0.00 0.00 BRAZOS COUNTY 2024 0.41970 74,250 109788 N 0.00 0.00 0.00 0.00 0.00 0.00 80.00 Balance Due As Of 01/2812025: -80.00 Tender .etail5. • • . • • Description . _,_. A•mount Credit Card GC 56t-2501 Conv.charge 0 0O _ ,. 80.00 80.00 .O erator •Batch . • - t L-• , • . ._ • -Tota_lPaid. F tmoore 6611s(PMT Internet CO 01202025) - 80,00 Page:1 Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code Try: Im APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4153.County Park Court Bryan ISD,College Station ISD,Fl,F2, F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten, Navasota ISD OWNER'S NAME AND ADDRESS GALAN TONISHA YVONNE& DAVID MICHAEL 5733 LINDA LN BRYAN TX 77807-9095 PROPERTY DESCRIPTION Legal: CJ PORTERFIELD'S LINDA LAKES, LOT 30,SER#TXFLV86A30466GH1.2 HUM RAD1025246 Address: 5733 LINDA IN (COB) , Account# 31572 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2.024 01/31/2025 $749.81 $439.43 Taxpayer's reason for refund: OP-Overpayment REFUND TO: GALAN DAVID M 5733 LINDA IN BRYAN TX 77807-9095 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." - //5/20 2-5 Signature Pate 977- 2 Z 9-S9 33 dm3. 97 ,1mau/ ed41 Phone# Email Andress if you make a false statement'on this application,you could be-found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERM NATION Th: d is pprov [ I Disapproved .11111.11111. f 4/ ' Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 4s . MELISSA LEONARD, PCAC PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Nufnber=. 4151 COUNTY PARK CT • BRYAN,TX 77802 3444491 date Postdis 01/31/2025 Payment Type' P Payment Cade.: Over/Refund Total Paid- ;; • $749.81 PAID BY: • GALAN DAVID M 5733 LINDA LN BRYAN,TX 77807 ' Property ID Geo Legal Acres - , OvVfler Name and Address ' 31572 388000-0000-0300 - 0.0000 GALAN'Tt)NISHA YVONNE&DAVID MIC 5733 LINDA LN • Legal Desorption BRYAN,TX 77807-9095 C.f PORTERFIELD'S LINDA LAKES,LOT30,SER#TXFLV86A304BBGH12 HUD#RA61025246 Situs • . DBA Name -. 5733 LINDA LN(COB) . Entity - . Year Rite Taxable Value Strnt# Void Original Tax Discnts P&I Att Fees Overage Amount Pd CITY OF BRYAN 2024 0.62400 37,667 48789 N 97.30 0,00 0.00 0.00 0.00 97.30 BRAZOS COUNTY 2024 0.41970 37,667 48789 N 65.44 0.00 0.00 0.00 0.00 65.44 BRYAN ISO 2024 0.94800 37,667 48789 N 147.64 0.00 0.00 0.00 0.00 147.64 Z REFUND ENTITY 2024 0.00000 0 150600 N 439.43 0.00 0.00 0.00 0.00 439.43 • 749,81 Balance Due As Of 01/3112025: -439.43 • Tender Details . ' • Description Amount Check 108 749.61 749.81 • • • • ' Tota Operator••:.batch ..- l Paid749.81 tmoore 55132(0210312025TM) Page:1 Receipt issued In Accordance with Section 31.075 of the Texas Property Tax Code APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,Fl,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS US TRINITY HOLDINGS LLC 200 HIGHLAND CIR ARGYLE TX 76226-3959 PROPERTY DESCRIPTION Legal: THE BARRACKS II PH 105, BLOCK 26, LOT4 Address: 3406 GENERAL PKY , Account# 375063 • • TAX-PAYMENT INFORMATION - •- Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2024 01/31/2025 $5892.30 $385.40 Taxpayer's reason for refund: OP-Overpayment REFUND TO: FREEDOM TITLE 3311 N I-35 E STE 120 DENTON TX 76207 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." A.400,44.4„Aii64 /,crAc Signature �,..., 1 5 - dip a - Phone ti Email Address If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMI TION Th is [ pproved ]Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Cade Authorized Officer Signature Date • • V M a MM....P.M• . MELISSA LEONARD, PCAC PH#(979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR -....-ReaelOt-Number.- 4151 COUNTY PARK CT BRYAN,TX 77802 3448200 bitiriiiie7;7377 -paymant • P.; ,Payrnent ,.,.! _-_KP-ileAtteftind• Figal 1.'aft.11:41 PAID BY: FREEDOM TITLE 3311 N 1-35 E STE 120 DENTON,TX 76207 • :7'? iii" •-0W7le 375063 ;604801-1526:0046 0.0006 Uf TRINITY HOLDINGS LLC I-• I • • • •• .." • - - I ARGYLE TX 76226-3959 ' BARRACKS Cat4 • - •- •• situs • PBA Name ‘: • .•.A..". . 3406 GENERAL PKY , _ •_ _ teiabilitictiftie7St# &id bjIiTaiD1scnts F Aft Fees Ovpra9e-70,iniqa pa Z REFUND ENTITY 2024 oloara --"a 0.60 386.:113 BRAZOS COUNTY 2024 0A1970 288,972 136553 N 1,212.81 0,00 0.00 0.00 0.00 1,212.81 CITY OF COLL. STAT. 2024 0.51309 288,972 136553 N 1,482.88 0,00 D.00 0.00 0.00 1,482.68 COLLEGE STATION ISD 2024 0.97290 288,972 135553 N 2,811.41 0.00 0.00 0.0D 0.0D 2,611,41 5,892.30 • Balance Due As of 0113112025: -365A0 -• •:.•Detcription •' • -• •Amount • 4 9 9-1 7 • 6-662.30 •. 5892.30 • • • - • • • trnoore 55277(02/10/2025TM) 5,692.30 . . . . • Page:1 Receipt issued in Accordance with Section 31.075 af the Texas Property Tax Code ro.owtruw,k4. ti'� i 9 _7( BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Budget Office NUMBER: )ATE OF COURT MEETING: 3/4/2025 TEM: • FY 24/25 Budget Amendments 20.01 -20.04 -O: Commissioners Court 'ROM: Nina Payne )ATE: 02/27/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 kCTION REQUESTED OR Request approval. kLTERNATIVES: ATTACHMENTS: File Name Description Type 20 Coversheet.pdf FY 25-20 Coversheet Cover Memo 20.01 - 20.04.pdf FY 25 Budget Amendments 20.01 -20.04 Budget Amendment BRAZOS COUNTY,TEXAS BUDGET AMENDMENT(S) FOR THE 2024-2025 BUDGET YEAR NO.24/25 20.01—20.04 On this the 4th day of March 2025 at a regular meeting of the Commissioners'Court,the following members were present: A. Duane Peters,County Judge, Presiding B.Bentley Nettles, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner,Precinct 2 D. Fred Brown,Commissioner, Precinct 3 E. Wanda Watson,Commissioner,Precinct 4 F. Karen McQueen,County Clerk The following proceedings were held: THAT WHEREAS, on the 46 day of March 2025 the Court heard and approved a budget amendment(s) for the 2024-2025 budget year for Brazos County,Texas; and WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2024, the following amendment(s)to the original budget are hereby authorized,as described on the attached page(s). ADOPTED AND APPROVED this the 4'h day of March 2025. THE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS. By: Duane Peters,County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24125-20.01 314/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION _ACCOUNT CATEGORY INCREASE DECREASE General Fund Veteran Services Other Revenue Revenue 75.00 General Fund Veteran Services Supplies and Other Charges Expenditure 75.00 General Fund To recognize a donation of three(3)-$25.00 Wal-Mart gill cards for Veterans in need of assistance donated by Veteran spouse Terry Church.Donation was approved on February 25,2025. SAM :Date: . �_ w ,2i2512025` . Caunty judge Appravali Date FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 10002000 46023000 75.00 01000 10002000 60010000 75.00 BRAZOS COUNTY,TEXAS REQUEST FOR BUDGET AMENDMENT TO INCREASE BUDGET REQUESTING DEPARTMENT Veteran Services REVENUE BUDGET FY 2025 FUND DIVISION ACCOUNT ACCOUNT DESCRIPTION DOLLAR AMOUNT 01000 10002000 46023000 Donations-Other 75.00 TOTAL REVENUES $ 75.00 EXPENSE BUDGET FUND DIVISION ACCOUNT ACCOUNT DESCRIPTION DbLLAR AMOUNT 01000 10002000 60010000 _ Donated Property-No Tags $ 75.00 TOTAL EXPENSES $ 75.00 SELECT REASON FOR EXCEPTION TO INCREASE BUDGET FROM BELOW(click in box to select) ❑ Debt El Grant C.] Unanticipated Revenue E] Emergency - CI Donation EXPLANATION To recognize a donation of three(3)-$25.00 Wal-Mart gift cards for Veterans In need of assistance donated by Veteran spouse Terry Church. Donation was approved on February 25,2025. ELECTED FFI AL OR DEP RTM ENT HEAD SIGNATURE DATE C RTIFIED BY AUDITOR DATE 2125125,923AM - Caversheet' SSp•=s oR j. 1-19" • P�G�rr Og�a&�Oy, BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT Veteran Service Officer NUMBER: DATE OF COURT MEETING: 2/2512025 ITEM: Approval requested from the Veteran Service Officer for acceptance of three(3)$25.00 Walmart gift cards donated by Veteran spouse Terry Church,for distribution to Veterans in need. TO: Commissioners Court • . FROM: Pamela Robertson DATE: 0211 312025 FISCAL.IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 SOURCE OF FUNDS: 3 walmart gift cards in the amount of$25.00 each donated by Veteran Spouse Terry Church, REQUIREMENTS: to be given to Veterans in need NOTES/EXCEPTIONS: to be given to Veterans in need ' ATTACHMENTS: File Ham@ Description iy.pg warmart cards donation ferm.pdf Donation.Form Cover Memo https://brazos.novusagenda.comlagendapublicfCoverSheetespoc?itemlDa30145&Meeting1D=2684 Ill BRAZOS COUNTY,TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY DONATION OF COUNTY PROPERTY !ti SY Date: 02/1 3/25 ®Acceptance of Donated/Awarded Property DDonntion of County Property (Awarded property requires signed court documentation) Acceptance of Donated Inmate Property (Requires signed inmate documentation—NO VALUE ASSESSED) Item Description: 3 Wairnart Gift Cards X 25.00 each Please provide-all information requested below as applicable to the property being accepted or donated. Forms containing any bIank fields will be returned for completion. Make: Model: Year: SNNIN#: Functional Non-nutctionaL Explain if•Non-Functional Additional Dcscriptionitnfotmation:walmart gift cards 3X$25.00 to given to Veterans in need.- Donated from Veteran Spouse Terry Church Estimated Value: 75.00 Check box for Capital Asset(value/initial cost is over$5(100) Acceptance of Donated Property Donation orCoutdy Property Check the appropriate account based on Check the appropriate eatityproperty being estimated value ofpropeny being accepted: donated to: Er 61235000(Donation-Other)* Government Entity: 600100}0(Miner Property-Si-$4999) Organization Name 1:180010000(Capital Pro Other(Due to slaiswtory ( pi Property requirements prierapproval is required by Purchasing: Organization Name *Donation—Other account 612350D0 is td be used ONLYJar cash/cheek fords donated to Brazos County.. I certify that the above-mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The de urination to accept or reject the donation will be made at the sole discretion of Commissioners Court based upon such things as usefuln ojected operating, maintenance,and insurance costs. Requesting Department Veteran Services ` Department Name Authorized Signature Organization Receiving Donated Property: Authorized Signature Approved by Commissioners Court on this day of Commissioners Court Approval • BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24125-20.02 3/412025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Veteran Services Other Revenue Revenue 2,500.00 General Fund Veteran Services Supplies and Other Charges Expenditure 2,500.00 • General Fund To recognize a donation in the amount of$2,500 from Reynolds and Reynolds to be allocated for the 2025 Veterans Resource Fair.Donation was approved on February 25,2025, ._. ..,. SA11At 4.-5I �. Date: _ _ _ 2/25/2025 _. County•Judge Approval Date i Fat-bride Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 10002000 46023000 2,500.00 01000 10002000 61235000 2,500.00 BRAZOS COUNTY,TEXAS REQUEST FOR BUDGET AMENDMENT TO INCREASE BUDGET REQUESTING DEPARTMENT Veteran Services REVENUE BUDGET FY 2025 IFUND DIVISION ACCOUNT ACCOUNT DESCRIPTION DOLLAR AMOUNT 01000 10002000 46023000 Donations-Other ' 2,500.00 TOTAL REVENUES $ 2,500.00 EXPENSE BUDGET FUND DIVISION ACCOUNT ACCOUNT DESCRIPTION DOLLAR AMOUNT 01000 10002000 61235000 _Donation-Other $ 2,500.00 TOTAL EXPENSES $ 2,500.00 SELECT REASON FOR EXCEPTION TO INCREASE BUDGET FROM BELOW(click In box to select) ❑ Debt ❑ Grant ❑ Unanticipated Revenue ❑ Emergency O Donation EXPLANATION To recognize a donation in the amount of$2,500 from Reynolds and Reynolds to be allocated for the 2025 Veterans Resource Fair. Donation was approved on February 25,2025. ELECTED OFFICIAL OR DEPARTMENT HEAD SIGNATURE DATE • / i ; I ED BY AUDITOR DATE P fib? BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Veteran Service NUMBER: DATE or COURT MEETI NG: 2/25/2025 ITEM: Approval requested from the Veteran Service Officer for acceptance of a$52,500.00 donation from Reynolds and Reynolds to be allocated for tha 2025 Veterans Resource Fair. TO: Commissioners Court FROM: Pamela Robertson DATE: 02/18/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 SOURCE OF FUNDS: Donation of$2500.00 from Reynolds and Reynolds to be used towards the Veterans Resource Fair2025. ATTACHMENTS: File Name 13escription Mat Reynolds andReynolds Donatian.pdf Donation Form Cover Memo Rey_and,,Jtey_Check.pdf Copy of Check Cover Memo r -' � ': ' BRAZOS COUNTY,TEXAS w's a�,&1 ACCEPTANCE OF DONATED/AWARDED PROPERTY ►� t '� DONATION OF COUNTY PROPERTY • . f Date: 02/18/25 Acceptance of Dottated&Awarded Property Donation of County Property (Awarded property requires signed court documentation) Acceptance of Donated Inmate Property (Requires signed inmate documentation—NO VALUE ASSESSED) Item Description: $2500.00 Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year. SNN1N#: ElFunctional Non-Functional. Explain if Non-Functional Additional Dcscripiioufinfonnation: Check$161047 in the amount of$2500.00 to go towards Veterans Resource Fair 2025 Estimated Value: $2500.00 Check box for Capital Asset(value/initial cost is over 55000) Acceptance of Donated Property Donation of County Property Check the appropriate account based on Check the appropriate entity property being estimated value ofpropeny being accepted: donated tn: ® 61235000(Donation-Other)* Govemment Entity. 60D10000(Minor Property-Sl-$4999) Organization Name Other(Due to Statuatoy _ 80010000(Capital Property-Over$ 000) requirements prior approval _ is required by Purchasing: Organization Name *Donation—Other account 67235000 Is to be used ONLYfor easIt/iheck fiords donated to Brutes County. I certify that the above-mentioned item has teen donated or awarded to Brazos County. This hem has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Bras County. The determination to accept or reject the donation will be made at the sole discretion of Commissioners Court based upon such things as usefulness, rejected operating, maintenance,and insurance costs. Requesting Department Veteran Services Department Name Authorized ignature Organization Receiving Donated Property: Authorized Signature Approved by Commissioners Court on this day of • Commissioners Court Approval BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24J25-20.03 3/4/2025 FUND NAME DEPARTMENT NAME I CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Information Technology-Non General Fund Capital Supplies and Other Charges Expenditure 981.76 Justice of Peace-Precinct 2 General Fund Administration Supplies and Other Charges Expenditure 981.76 General Fund Reallocate funding_from the l.T.Department to Justice of the Peace Pet.2 for the replacement of a broken scanner th is no longe king or repairable. SAMi Date: 2125/2025€ _ County Judge Approval, Date_J _ . For.Oracle Entry Only... ... . .. ...... . . ... g : .... . FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 14000006 60500000 (981:76) 01000 24201100 60500000 981.76 "SZ' fin ; ee�rw5�r7� : > nc. '&rs. - •« ,-:�` �re o� � n• ��a � "�pDr.ol . m.. < p,T E 5 op BRAZOS COUNTY � • rc� REQUEST FORSUDGETA)L ENDMENT . L � � � ,� .�r�.rz '�€;ke$.. .�+`v. <.<... � � 'v_., ... �;: a. .. 'i L.ur t ..* !.�'�: ? a n. $g�. ,.... �.r�. :. . *I 'No-NAinif/,' 1*: T,*iO F 'a'k4..• Budget Amendment Number Agenda Date 20.03 3/4/2025 Fiscal Year Requesting Department October 1-September 30 2025 y INFORMATION TECHNOLOGY r.t Requestors Name ; - —Amanda C.Adams From:Amount DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S): $ 000 General Fund- 14000005 Information Technoloc v 60500000 Equipment&IT Enhay. 981.76- _ From:Fund Number From:Division Name From:Account Number AMOUNT OF DECREASE- Total $ 981.76 TOTAL AMOUNT OF DECREASE To:Amount INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): $ 1000 General Fund v 24201100 Justice of Peace-Prey 60500900 Equipment&1.T.Enhi v. 981.76 i To:Fund Number To:Orvieton Nome To:Account Number AMOUNT OF INCREASE - - - _ Total $ 961.76 _ -TOTALAMOUNT OF INCREASE• TO EXPLANATION AND SIGNATURE Explanation Explanation to rodas'.ry budget to proper accounts: Reallocate funding from the I.T.Department to•Justice of the Peace Pet.2.fer the replacement of a brokeni scanner that is no longer working or repairable. i File and Documentation File Upload Upload R1TM38964-SCW Quate.pdf 89.31KB Signature Initiator Department(?) INFORMATION TECHNOLOGY Signature Elected OlrraalfDept Hoed Comments Ele ted Official/Dept Heed Comments Signature Budget Officer Signature Comments Budget Officer Comments CC Approval oracle Posted Completion Date Sign ' Date will be captured on form submission Comments Commissioners Court Derision Comments Southern Computer Warehouse 4=q4Atig@tiiiiiiiiNit4 3 r 1395 S.Marietta Parkway Building 300 Date Marietta,Georgia 30067 Feb 26,2025 09:51 AM EST United States Modified Date € ; y ,.aes httpalwwwscwcom Feb 26,2025 11:16AM EST . ' (P)877-GOTOSCW ,, :.:',;,:...1,—. SCW (F)770.579.8937 Quote# 1 1858721 -rev 1 of Description RITM38984-Ricoh fi fi-8170 i SatesRep i Reardon, Josh (P)770-579,8927 ext.291 Customer Contact Johnson, Stefanie (P)979-361-4520 I (,1T Acquisitionsl' brazoscountytx.gov Customer Bifi To Ship To Brazos County TX(BT4013) Brazos County TX Brazos County TX Johnson,Stefanie AUDITORS,OFFICE REF,PO Purchasing PO BOX 914 205 E 27th St 300 E.26th St,Ste.314 Bryan,TX 77803 IT Dept Bryan.TX 77803 United States Bryan,TX 77803 United States . (P)979-361-572 United States (P)979361-4310 IT_Acquisitions@brazoscountytx.gov (P)879-381-4572 (F)979'361-346 IT Acquisitions@brazascountytx.gov Customer PO: ,Terms: 'Ship Via: 'Undefined i GROUND 'Special Instructions: 1Carrier Account#_- , nlar 0,,qa[o t irr as; a�'-.' u rF�• ,' M:l i.. rrrpl r[q� s f Yi i sb { 1t�4.Tnt. k•,, = 'r , z ??:t '! g,�a Sao '' �" '`a4 gt €t_�. ' Pr ti yj y ���X,.Fs�fi .-'-' �.'� � -. ... i� ;�:. S �',s� Yuri: fx. � �..r.. 3�. .. ...,. 1 iisj Ricoh-Ricoh II fi-S170 PA03810-$1,348.00 27.17% 1 $981.76 $981.76 Zv Document scanner-Dual CIS-Duplex--600 dpi x 600 dpl-up to 70 ppm(mono)J up to 70 ppm B055 (Avail. (color)-ADF(100 sheets)-up to 10000 scans per day-USB 3.2,Gigabit LAN 4326) _ ;Contract _ ---•---. . i ;TIPS-230105_Tech Products.Software.Services-Technology Solutions Products.Software&Ser _ — 1.1 Thank you for the opportunity. Subtotal: 5981.7$ Tax(.0000%): $0.00 . Shipping: $0.00 Quote valid for 30 days unless formal bid provides different term.Promotional Total: $981.75 gist Price: $f,348.00} pricing is valid only during term of promotion and while supplies last.All returns must be authorized and clearly marked with a valid RMA number.RMA's are subject to restock fees when applicable. These prices may not indude applicable taxes,insurance,shipping,delivery,setup fees,or any cables or cabling services or material unless specifically listed above. Please note that expedited Shipping charges am estimated,and could decrease or Increase when invoiced.All prices are subject to change without notice.Supply subject to availability. O BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24125-20.04 3/4/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 12,875.00 General Fund Elections Administrator Contractual Services Expenditure 12,875.00 General Fund Elections Administration is requesting funds to be transferred from General Fund Contingency to cover the cost of adding Identified software to the existingcontract with Vista SG Solutions.The software will be used to redact ballot images and CVR reports in accordance with Office of Attorney General's ruling 0R2024-035940. Texas Election Code l.012(l)requires that"beginning on the first day after the final canvass of an election is completed,the general custodian of election records shall make available for public inspection election records that are:(I)images of voted ballots,if the county maintains images of voted ballots;or(2)cast vote records." This program will increase efficiency and lower the number of man-hours required to redact the information.Insuring we are able 's statutory timeline as well as reduce the expense for Public Information requestors and increase transparency. • • SAM' c e Date_ • �2520251 County Judge Approval • D'te For Oracle Entry Only FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 11001500 61130000 (12,875.00) 01000 '11210020 71020000 12,875.00 3'8;a S` s�$'r�� -ssal a,,, ,�i- ar' ng €-0z ir„z 'a a v � _� • o t a =:. t r . .., �' -�'3s t .�Yra., 5 -- I EnllESTFORSUDGEfrAMENOMENT :,k, '' �, ?c,,Lt•?I.. �` .+w ,.';'• ., . ._ , a: fir, x sik,. 'Zi 61,x, i;'F3 ,-..."xt, «., . .- ,,,,..., ..`.t.-. .�.a" ...... • .,..rY OF $�Ati: 13udgetAmendmenl Number Agenda Date 20.04 3/4/2025 Fiscal Year Requesting Department October 1-September 30 2025 _ - BUDGET OFFICE _ ._,_ vI Requesters Name Nina Payne From:Amount DECREASE EXPENDITURE(S); DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S). $ 1000 General Fund v 11001500 Contingency v 81130000 Contingency v �'12,875.00 - From:Fund Number From:Division Name From'.Account Number AMOUNT OF DECREASE Total 3 12,875.00 - - - - TOTALAMOUNT OF DECREASE To:Amount INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): 3 1000 General Fund 11210020 Elections Administrate Y 71020000 Computer Contracts v 122875.00 To:Fund Number To.Division Name To:Account Number AMOUNT OF INCREASE Total $ 12,875.00 - TOTAL AMOUNT OF INCREASE TO EXPLANATION AND SIGNATURE Explanation Explanation to reclasiry budge!to proper accounts- ElectionsMdministration is requesting funds to be transferred from General Fund Contingency to cover v the cost of adding IDentiHIDE software to the existing contract with Vista SG Solutions.'I have attached a` copy of the quote.The software will be used to redact ballot images and CVR reports inaccordance with Office ofAttorney General's ruling OI:t2024-035940. Texas Election Code 1.012(f)requires that "beginning on the first day after the final canvass of an election is completed,the general custodian of election records shall make'available for public inspection election records that are!(1)images of voted ballots,if the county maintains images of voted ballots;or(2)cast vote records.' This pmgram'will Increase efficiency and lower the number of man-hours required to redact the information. Insuring we are able to meet this statutory timeline as well as reduce the expense for Public information requesters 1 and increase transparency. File and Documentation File Upload Upload Brazos County IDentiFHIDE_.pdf 136.16KB Signature Initiator Department(?) BUDGET OFFICE ••' Signature Elected Official/DeptHead • Comments Elected Official/Dept Head Comments Signature BudgetOfficer Signature Comments Budget Officer Comments CCApproval Oracle Posted Completion Date Sign Date will be captured on form submission Comments Commissioners Cowl Decision Comments 4 Vis t a SG 2025 Approved gtadtatlan Pruece Name Cara daMetigeataM Red.cMen wwSG Tee 1St 19.22C4225 Palma Calorie mesa a dl Cha.ta1D:Bf.:os_ahtedideo:tan @122025 Fetadar.Weaabmct Omcadd,d snacurc ago 1/SGAnomie Tan-o IwD5C) anal do a.*000a24711)1a1-se0. Omar Data fainihNla,2025 Brans Gana Ocean Ouota Eepien:March 31.1025 l0.EEatV l J Bryan lily Sorts 1120 Bryan9t77303 PurehawneJPayb,arm MamaInformedal SAME AS ABOVE • ra0tenfI' `-n"41 tal ar Ira". _+[.Tide "1.1 ti:l`tlf EV"31's."�- dreta flame I'w+-•ed Oaf MO nor Palermo CNIMPIONClinal 1 52,03002 Span trier Seats Added 2 SWIM SOm 1tl.talr0Efzonateonrwmedper CEO ler Retorting Oemplan Mara 1 $4,50102 $2,250.03 Seep Aloddr Ifdsetwntod Per CEO fa Ref.NnIng[he rolanainr) 1 51,500m 5750.1:0 EeoO images a Dccwntedpr[FOC.R.hrrant O,am d0401 1 - S1.50000 5750.02 _ Tata Cart d.l.a5300 P r200 UAanagam.ttISCA.&IoL rdna lre.0 A maid ants[ LS S150O75 $225.00 En..mr M Sea. LS "COW Seam orodoet Coragetlar I Praha See UP S $e50.90 52,25022 nudity Assam*Testing&Mar Aaedata Tea1nalCA2AdAT1 1 SS0711D S2,101107 Oaf and haul,.Da teemtipl I 9200 CO 5200 W Tottflrafessical Snakes 99S2100 • � .a..�� S Stan Added fa dash SilPPat Subfaral 2 5300 CO J 590202 •Iln.sadeE T,7d Sdalotptbn 1 S2AODad S2010312 Swap Model. 1 550000 SfS�[r,0r,A0 Eclat rxdu m-0 $3uu l. 1 S5 0 .m �+ Teta Annul Steharatfont $Te0O1 - 7Mal Pte)e2I S1249593 .. Aaeptenta qN+.e Ora.: hoard.,./MM.*.ammo' WseaG.Mahar!lI 4by/CFQTfldwe(J 1AnMky Dow- htl.n Istramy 14,2025 Pram. ./1rib M 1.000 Cilia,/sg,apar. Scae.etwe t Hares: Menetx.lred,Ws maimed ad VoradG wrh Men 330,..laden For htal.Inaderml.d Vet3SG wdfaehatetespore h,emir lead:Oat pier to lafat habaYeeY sngea.gy..fnaael falarlhmadywdpda,.a anal Para eea e aaenr.clrdere, fattc,Vkdd aaN e call .leetoorahmla I*gpmemar lona l set mahatma/rot Mt Swelter tragic. bah.Wanda.and Reu.ww la e.A.pram.CdNOaatl}6r![Inv 6Amranad rd Owlahwa a anrdwaned to err.m.eae LPP rtoA rahb. 0M r 00usalware pas peal. tfage.Centreaknoea.d eagigt.t are warded fa Pmfyliallkolea tO Ted the Mariana seth"Veta1G endllatleaa. TNwbG Dote at 021111,orage,ualan and Mtn Wand as eve Mae,lard it ca.ph2d,:nder,.l br sahMola by both«,... a the fest..Wart .hating MI be done nb eno urlb D Dear Are treangm Meunted repast. p..ppoM.paa; user Il1121a.sale atom l0ulatl.t!aide.all be agilely.Papa mars Wagran era,ayfer preen&Carding ned&Nepali, %wort yarn an,pleteho apga.Wd3nrtel tie gourdh 0.ed.red mesas.hea;Ske Char arms[a.ppeac pne►emmtr. The Quaniat Fomented pea be AmId lo/elm the prelemt.One the project I altedulall and Cnhiar'.lilt sl.transfer.col badeintothe client.npmnnnm,N that taw invoicing for all 111mes. Costal Orrebpnam,end Pref oionYSnrzn,sS ha.The remaining Wear all sonata will be dirk end NU%W Arad'Suppe&&Msnnen.nee yea b&adpen thee..bloke eft7M lha.11tlan al throta..tillage,UAL Initial dam tr lreng well be sdmdMd andd.h.red anaih.a4ot 6..Mau al Support.Nam.area txaltMlr dock b 3000.dos Sewn&>d.emadNsrrlmtlen to area the app/adena te'rradoalen'toe 11 Li.:inot det.rmintlnef whahee pansy[Are for VI Samos lloaa.gdelh.a,althelohwm Baron,Imfallxbn and CA.NO Erdeptldrd. 2.client iaderstads end full"area Dlekamm and/rdhsnand Wyk.Naar.taSei. &ewetreiiw1MwR.fam an.so lanyard bob(aewally].[lint*Aber o 4.ntandsthatiheAmamSupport and MglRertaNe b1 nmt.thep..0on1130 ptda3ilfl"0.ldbaa.,lltldlallele 'Quer(rp3001099 WAealeietattawl alai Pram.That warted any Mum reated:eatm tasd1au130 theWarm!ref.hdana3a tea.a a e..u.of Us.lax..or Call raced orE.rcannynti4 fears ews.d badsad kronen,,low mamory.hgureea Va.eft cempwag0an•YSGeoh.sn u pdaea,•¢fears MaFor Paflhbslea.a&hang.Wrath...a On the Olat came,dram le the leeatlen of the V02455 taliat1n end Ito vr,.partng aloe,Monies many addlnalttnrovresad IndurEgeGaud deletaldr appllcatbnk er any Into damn.by Cima,Client mad or••Mara us.al.Auld.3tdpwtl.(M.R Caeu totl,AreCaru..Sotlware up d31elederthan Vet4SG)Is ND?cremated NOR b.rooted under V59 s.ippart aree.nem,of which 6 ttand.rd.Vlkh V59 wWU rah area suave to Mist dens eneMa hawn not raosedm WA softer.,Ciao,undamands the Is not armed and en.est.mrtor all maim f Magma etaertann aft.Mamma md ort.*...s wabm aaesem rowawa.d. 3.Any dan,.retaaef:.d NamihP3gl0 gausd.mod:5artmns to pealed;boob.22 tat(U3tice.added am d.leted.af..voe memory.dDaf0rol apphatan ban clan.aangfnlePerrpa ry1..n ohayrl hareem,en deletions dilab*Vhta1G software.ahMVataSGaaM needknoMedse.1npR.and sumac•NWad comma andef.Mnanre3na and.up.acTa.e3n0ahs M31 Claire l Cane Older at.Canis«eb.low]for Shane to a.ddrns.d:Shadowse phitime on amtk.rmsletc Cart undontmdd dram mots quota f«Lament w1lb.,.dWed to reinstall or ..eddy Issues dist are deanbed obey..This is onddmd port Cif praf alon.It.NIa.1,whl a are attar rateof515gfp.r Far with I eniNrnan of2hpun ha each Innate.Th.Mont Amber andontonh end ear..to Ant Ipada3eoe.Mart aloe und.ntanda any bap.*car Ow Reset,ar lass tram ft such as•alms to the Batwareand'Atoms isnot the rnparlegly dvimr4G.InMwayMavlsa10 lw.eporwta reaoh nebreaches. d.alwa-dea3 re Plaided teat*..ndram:e u000oavad hrememted.re.owed,a separate MaagaOrder Quoted fair.N tam.02bepradd.d so et.Oat.This mum be spNd and.ago..d :romp Nsta50 awe.rw Thew MN b&e a.l payable ea M 421ooan eamplalai0Ow bent.Coos ma band an AS ludell..townra pasrrtare.r.aunt&trwel.baa.rreekandcawtermed own.,pl,nthe 10.04 One 519711q«pai.6«t.n01edf2,tM lravd1NYto and han.eswal eswr0.`,h.,but uDP.d.t 32houe prday- S.Vat.SG rW provide All AahreOiiete.qualified sl RIFa perform elvtsntd tests including Calvary of Maass,peCadomal Palle a.a/an'ear coact An.e0Mae¢ew9h prays re6.iw1wn11.[bora will Prone"a10Dp02011202 resew.,aaAifiad wad..pow.00O.reaparibl.for Pia•&tab.Clawmadmaa.ds Out taalar.4514 to armada.0a pelea Wale •110ely manor.Fad.to plaid) adadura a.N,proa a.4la.oao.swa delay red Sneed- 6.arwt wwInstands end Tuai WO.to make arllye al resowre.newsary M14a6000.rnar.Flynn,Io514lam.pmbM.neaeldld1,ma0traere,Chet undarsta.dt tin Pent Igloo to MM. thwpramle0 ..Yres e a adlaaM3 prd.abnal sari.,hate.wax.Lhasa moony;V.taV.canoe Menrd%coma ornre..d,ate eras any laded mla0lty«N1Ma t 1P••naal tM.1at S.aa2 7.55.4 todenstmds end fully agrca0,t Ifd,.petal a¢.oared prior id ample art anode oft.noinaOan Inwdtlrr to VIaa50 Is raanred,.rnhlch Ural full peym.rtt fa any limns.dalh.md and any Mlprdf a0.1"Mc"all h due athtante.Addnkaelly,alai area that an,alMPu0LRrn1 fed anyVw.ghlawd meb•and..p.n.sassada3d withthanp0N3 will ha dubVaa.poynolo3Vlot0SG, ▪ murtasywll Vadle.no..f.F Yat.Sd samara red r heated tilea,a well at Mao don tar w al m oo..e.dllaa.IfaSM pm*.Clim*d.al.ln to knpthe ff.ore,..11.,nda.d Is NOT. dwanw.alanalpayments dam a0ieraud.nra.Maandfull arms Met thre are n 00011iefaettai ban.m:,onnarn adequaarlo luppatab1aauaadtaduwb1 0211dnr,tlan.ttt.Phu boa 3N.all K0a1Gserewareb able odperlk.. nommted.xat.tts410 eppliat ions was ember I1M N31.Ik.wal-Msaad or ebod-asl.d And In amInt.«sore nue pne rklethe papa horehrare,ath..wbeanaes0 axone warrant the WI....nd the.0N.are.Of aura.VataSG all raale waft'taanrpl m.hale the the rele.nas Ye nd.wmd ref.dpul¢yath.dme d1ee11at.n.04100 de llal.derlrn.ewla,V6a1G dd.'do l2eret0l tint are tatw3a.10 par'a re should Cita farther neon led mann.Mr«y.• 9.Chtend3atand2ard f4lf WINS Out any of dos Client Mtwaharlwdwarl systems Iodated issuer«that al ang3rd party satreal1MY21101 him newarbrekeed bawl we,and will NOT be sup0ale3 by YMe1G.'FhbmdlM.uenM6,lama.,time Wand saftaam.anodes.or oar software and hardware reload to thattar.um.Nma1G solutions top✓fon,. 19"mace M doe.Idbws.,d,b etl,nwa.mga.d lain wtb,sbaww.the Pent I lat.3G1 Item.or Gm..er.sessear and P.deismnalSeek.ore 1070 d2a Arlon papaw,19)3kot ft,"ile.Ca 400ua IOpp04 and I3001.narwa C d,11Yphe capita...I aura Aawrane.Terin,IQ0Tl,et1.that ea late all.Imtal1aal radedaM tested.TM Mr.mademmas ear mgr..tart,heir d3cisionla nub wale ula honouree aeairelininag(UM)-Training.«mat..d1mmhnau.nte101Ma'predsaalaa va&or lea 11.e it NOT a d,.,Hoar[Ian oT warn or ■pawn..b due Parma haw ,man teregebm of email/Mon and d0&Ar Mamas lotting(OAT/.N0 ra«p,lora.flu slat undegtands and agrees that way'l11 b r.mllrcth.peed.%.na Rk soave.anihm.en.+M,.at.ald fr.r Mr.l,Mcth's It tin',apt.n.dour product and anneal In Its.m1r.ry 4011lar tha0w1 tape"for R In full.Attemphie Other part due habeas re 0dlatwe of led Clam bars on nanarennce erg wo,.s,.n0%du..Pgwm each are d,aruptbnof.4.4a..Addedaally.Goal toe are. trek panforn.d21.,tar bap of lull andrtuterlah and Anne want dual tar[uenabenlaa.d from atitorian!athode 1a3ee.t d. s rgaMlass ofOmit de Pion to not ea no la..ruw the ClieIsaiasd Batman Client undrande that Isaias sr.canarat.d to p.a end care d scram fe pare.such rah da,M6ed aka*1 p.narrnaac.and Fs&Deena MaMm aw0Pnow t. 11.Mewl Admrlptl0n Wool.enhanewMntitn the gather..,no additional Peerga,anal ah..111 agreed by bLnpsniG Paws wdlo Band Mi sr..that 10)%at ell hales an dualp.n fled W00101.0d Prof.¢anal bet Om Cliet0Al baoa time orth.l airygehlr a5uppod Wllb.7.ndnmed.The ChM also tindonla eat and men la smatll.a end billing foam.oftr.0Rwar.tharean. and Ma fatun.to,mufy V12350.00 ra3kln O.In.dwpp0n,wed:hid parm.ne wig I.do.and 01re"Want.tl.Clem further arm that.Mo.11.bn el l 1 Mn..t Swoon 1 awieacdadem 1nallel r1old O,rr cr.dd.Shen.and dot.0 all wrydp.coarser.rhe Pat wear. and tam will sari.annual Subsalplwa.Open Caaelltal"at an raaumit Y0Tt10 Se %orye LMa3pkr1Mfor diver MrlhNr woe.m.xcww2YE,O.nt daumr.g and ewe wglNOT be.dlhhadSy V6ha5G reran formal an rdxbn.S+twld lh0Mant deintohaw V."doynrnp and dr. tdf1harpftmge.0erMna0Sada.,lb.NsleM.eewt.3y.Shaakl narPhythae 34 IM&urgete ma.the edoturn is wit be•O.ev+1E OZDER edeaaad.t30tn.wil b tenoned aw ele...aadlendsaw.,m,aM be submdead to vata0GIn*tang rolen 1M145 awe plateau ad of ter soap.oylb-0drw6rthy appal tad mtne.nde teal Mee.n axialt.mntlnw- Chant warms%duo g.0or,.nor.fund dal& U.Glens S.NMr 0mdeatenda and ay.to annual Increases ladle a..wieubwlabm lornabtanac.and support based on tar feltawing:The inW0,.will lm a band an.Septerr0.r CPC.1%.but no lea than 2.0%each reacts awe aloeses al in3aOe.'Mailmen includes any of 1M Ic.1es a sobrcdp1n.er'md&M3rndl.thl PiembiSfra53G. 19.YIs1SG werrent ale perfamtansaot Pear software,add In the wen it fails m paf«m as etge74 MatJSG MIt rebind U..Ci.Mta.OI%d Ole Lammas purchased by Bt0Client In Me aysee0ne I011wrd damned piker. at.aarlrrlronmentel.Iwflata11o414y1r,n3oak,o0rl buckram lcaaeg.«itlernet4Mrane0 c 551.11nn/ISMS.Cd ether amitaban has.etl hadwanl SITnAe gag preyamlg the eobvrd 11003 Pe.r"."21r,e.hf0Cllad a.u..D.dad dy Iv entddaysl,then dlgt4 lmdrstanal that\rta0G Will not home teawenanty.%%1,3SG egir t2 perform ells[IYieamrlt pbd hM afedtw1a tt.ilRm3,nal Fnaldmpad Peat satistalion and Nldlvaare performmrf& SAwdd erg 02Na2tthat arras lhraease.he s1150.2 andbath parte%Cara I MO-AG,sweatsmaddro1 at eaChl earn cowman Further reppn0Ladonsee petubjICtedto led I.s of am Chews mimes State,spa 1(M.chboth parties ages'WWI be reapensl1e tot It,Ot NA Iooal fan.Thank you far your dnlre0g em itldsl in V,ateSG. Lase arruntes Gm.LP INN It Gaul&roadie&Sad.'1,Sib Ile)A,btu.Te7I7f1 112965.7001 ew.rwaaaaa i-A4 , ''fir; 4 ,y.zi��„ av r.<4nar���� aK BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Human Resources NUMBER: )ATE OF COURT MEETING: 3/4/2025 TEM: • Approval for Personnel Change of Status "O: Commissioners Court )ATE: 02/27/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 Human Resources is requesting the approval of the following Personnel Action Forms JOTES/EXCEPTIONS: (PAFs). A list of departments is included on the attached coversheet. All positions have been reviewed and verified that they fall within budget guidelines. Consequence of non- approval would be to the employee pay and/or position. ATTACHMENTS: File Name Description Type Employment Separations - Public - 03- Cover Sheet Cover Memo 04-25.pdf Personnel Change of Status (Feb 27,2025 i Commissioners' Court Date: 03-04-2025 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Employment Department Name Employee Name District Clerk-Administration Alexander,Jeri District Clerk Records Management Fund Ruiz,Micah County Judge-Administration Islas,Dennaey Separations Department Name Employee Name Texas Indigent Defense Commission Grant DeMatteo,Lyndsay Personnel Action Forms Department Name Employee Name County Attorney-Administration Estrada,Letitia County Attorney-Administration Eyre,Jerry County Attorney-Administration Gribble,Jerry II County Attorney-Administration Guzman,Gradela County Attorney-Administration Ha,Sheryl County Attorney-Administration Mallard,Ashley County Attorney-Administration Minahan,John • County Attorney-Administration Ocampo Banos,Brisa County Attorney-Administration Shepley,Arthur County Attorney-Administration Zwiener,Elizabeth Approved in Commissioners'Court:03-04-20 County Judge's or Commissioner's Signature: • w -amp % :yTb r �O BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 3/4/2025 TEM: Approval of Payment of Claims: • a. 8208246 -8208357 • b. 9203625 -9203690 "O: Commissioners Court )ATE: 02/18/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Bill List-Public 03.04.25.pdf Payment of Claims Backup Material BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 3/4/2025 ITEM: Approval of Payment of Claims: • a. 8208246-8208357 • b. 9203625-9203690 TO: Commissioners Court DATE: 02/1812025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description T p Bill_Llst-Public 03.04.25.pdf Payment of Claims Backup Material Bill_Lfst-Internal 03.04.25.pdf Payment of Claims-Internal Backup Material 3 j - a5 • Duane Peters Date S- "A County Judge at,�o�-�'� C ���-