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2025/02/18 Regular Session 10:00AM
. E O -•. F`r� FILED FOR RECORD • 4 DATE 1 I1/—NaSl-- oA a„y sso•,: AT O'CLOCK M. E MCQUEEN O�P�' . OQ C • = BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON FEBRUARY 18,2025AT 10:00AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING,200 S.TEXAS AVENUE, SUITE 106, BRYAN, TX 77803 THE PUBLIC MAY WATCH THE MEETING LIVE ON THE BRAZOS COUNTY COMMISSIONERS COURT YOUTUBE CHANNEL AT: HTTPS:I/WWW.YOUTUBE.COMI@BRAZOS000NTY3227. 1. Invocation and Pledge of Allegiance • U.S.and Texas Flag-Judge Peters 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions Presentation and discussion of the Texas Treasure Business Award to Buddy's Appliance from the Texas Historical Commission by Vicki Smith-Dicky,Vice-Chair, Brazos County Historical Commission. Consider and take action on agenda item:4-21 4. Proclamation 25-012 proclaiming and celebrating the Friends of the Bryan+College Station Public Library System 70th Anniversary. 5. Approval requested from the Veteran Service Officer for acceptance of a$500.00 check donation from St.Joseph Hospital(Common Spirit)to be used for Veteran Resources Fair. 6. Approval requested from the Veteran Service Officer for acceptance of four(4)$25.00 C&Js Barbeque gift cards for Veterans in need of assistance,donated by Constable&Veteran Donald Lampo. 7. Approval to issue a Diners Club credit card to Emergency Management Coordinator,Jason Ware, with a limit of$1,000.00 for travel,conferences and trainings. 8. Approval requested from Human Resources to write off outstanding account receivables in the amount of$783.00. This amount is believed to be uncollectible. 9. Approval requested from Fleet Services to purchase a 1/2 Ton work truck.This purchase will be a replacement for Asset#VE H0000003 which is a 2010 Chevy Colorado with Facility Services and c has been classified as a togta loss resultingfroman accident. 10. Approval o Amendment#7 for 25-001 K P est control services requested by Facility Services to add Road&Bridge Building#2 back to the contract. It was removed when the building was going to be destroyed but is now going to be used for Road&Bridge offices. 11. Approval requested from the Purchasing Department for the attached amended tabulation sheet to correct the awarded vendor for line 12d on Bid#25-073,Various Aggregates for the Road and Bridge Department. The primary award for 80,000#delivered to yard should be Rock Ridge Transport and the secondary award should be Statewide Materials Transport. 12. Permission to Advertise Bid#25-098 Hydrated Lime. 13. Approval of Renewal Bid#25-099R Printing.Recommend award to the following: • a.Tops Printing Inc DBAAlphagraphics BCS: Items 1-63,79-240,247 • b. Integ DBAAnderton Group Inc: Items 64-78,241-246,248-268,271-279 • c. No award: Items 269&270 14. Permission to Advertise the following RFQs: • a.CI P 25-564 Architect for Building Maintenance for Brazos County Expo. • b.CI P 25-565 Construction Manager at Risk for Building Maintenance for Brazos County Expc 15. Approval of the following committee for RFQ CI P 25-564 Architect for Building Maintenance for the Brazos County Expo&CI P 25-565 Construction Manager at Risk for the Brazos County Expo. • a.Jacqueline Foster-Brazos County Expo-General Manager • b. Bob Lamkin-Project Management-Assistant Project Manager • c. Ernest Stuffs-Maintenance Department-Director of Building Maintenance • d.William"Bill"Hadley--Road&Bridge-Project Manager • e.Legal-Non-Voting • f. Purchasing-Non-Voting 16. Approval of the Final Plat of Southern Pointe Section 203;23.589 Acres,Sterrett D.Smith League Survey,A-210;City of College Station Extra-territorial Jurisdiction; Brazos County,Texas. Site is located in Precinct 1. 17. Consider and take action on the Wildfire Energy utility permit to lay a temporary 12-inch polyurethane water line within the right of way of Sims Lane Cut-Off for 2,400 feet and Mumford- Benchley Road for 50 feet near the Sadbeny Road intersection to supply water for oilfield activities in the area. Sites are located in Precinct 4. 18. Tax Refund Applications for the following: • Overpayments • a.Janette or Carson Padgett-$100.00 • b.John H.&Virginia V Lenihan-$720.00 • c. Lucille Morgan-$541.46 19. Budget Amendments. • FY 24/25 Budget Amendments 18.01 -18.04 20. Personnel Change of Status. • Approval for Personnel Change of Status 21. Payment of Claims. Approval of Payment of Claims: • a. 8207968-8208100 • b. 9203484-9203565 22. Acknowledgement of the FY2024-2025 Budget to Actuals by Fund as of February 12,2025. Acknowledgement of the FY 2024-2025 Contingency Budget to Actuals by Fund as of February 12,2025. 23. Juvenile director's report on detention population. 24. Sheriffs report on inmate population. 25. Announcement of interest items and possible future agenda topics. 26. Adjourn. r PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four minutes per person. Public participation sign-up sheets must be submitted at least five(5)minutes prior to the start of the posted meeting time.Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting.Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V,Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.023 of the Texas Local Government Code.Accordingly,members of the public In attendance at any Regular,Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting.Refusal to abide by the Court's Order and/or continued disruption of the meeting may result In a Contempt of Court Citation. It Is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group.Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees,individually or collectively.Accordingly,profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution,Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting.During the public comment period,speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court.However,responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies,recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole.No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106,Bryan,TX 77803 is wheelchair accessible.Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements,please call(979)361-4102. hhhhhh _ MINUTES FEBRUARY 18, 2025 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building,200 South Texas Avenue, in Bryan, Brazos County,Texas, beginning at 10:00 a.m.on Tuesday, February 18,2025 with the following members of the Court present: Duane Peters, County Judge, Presiding; Bentley Nettles, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Fred Brown, Commissioner of Precinct 3; Wanda J.Watson, Commissioner of Precinct 4, Karen McQueen, County Clerk; The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S.and Texas Flag-Judge Peters 2. Call for Citizen input and/or concerns Thomas Daniel asked the Court to clearly identify the transportation issues within the community, perform additional studies and consider other infrastructure options that would not take out homes, as it relates to the East Loop Project. Cathie Viens commented on the public's increased concern and awareness surrounding governmental operations. Ms.Viens also discussed the Court's responsibility to be well informed about agenda items prior to the meetings. Lastly, she suggested that the Court engage with their constituents through volunteering with Meals on Wheels. Ronnie Vitulli shared his opposition to the East Loop Project,stating that he believes it is unnecessary. He urged the Court to consider other options to relieve traffic congestion with less disruption to the lives of citizens. Kyle Greenwood with the Noeastloop.com organization shared his continued opposition to the East Loop Project. Mr. Greenwood introduced the Bond Program List,stating that the East Loop Project is of top priority as the first item listed. He proposed that the Court pause the project and allow for a real and transparent discussion with the community. A copy of the list was submitted for the minutes and is attached hereto. Chris Barnes also expressed his opposition to the East Loop Project. He stated his concerns regarding John Polster and asked the Court to cancel the contract with ITS and Quiddity. Mr. Barnes submitted a copy of his statements for the minutes it is attached hereto. 3. Presentations and/or Discussions Presentation and discussion of the Texas Treasure Business Award to Buddy's Appliance from the Texas Historical Commission by Vicki Smith-Dicky,Vice-Chair, Brazos County Historical Commission. Vicki Smith-Dicky,Vice-Chair of the Brazos County Historical Commission, presented Buddy Haney,owner of Buddy's Appliance with the Texas Treasure Business Award. She stated that Buddy's Appliance has been serving the Brazos Valley for over 50 year,and it is an honor to celebrate their hard work and dedication to this community. Mr. Haney thanked the Court,the Historical Commission and the community for this honor and for their support over the years. Consider and take action on agenda item: 4-21 4. Proclamation 25-012 proclaiming and celebrating the Friends of the Bryan+ College.Station Public Library System 70th Anniversary. The County Judge read aloud Proclamation 25-012 celebrating the Friends of the Bryan and College Station Public Library System 70th Anniversary.They will be celebrating this milestone with many festivities and programs throughout the year, including one during National Library Week on April 8,2025. Citizens are encouraged to show support for the FRI ENDS by becoming members and participating in future book sales. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Bentley Nettles. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 5. Approval requested from the Veteran Service Officer for acceptance of a$500.00 check donation from St.Joseph Hospital (Common Spirit)to be used for Veteran Resources Fair. A copy of the donation form is attached. Motion:Approve, Moved by Commissioner Bentley Nettles, Seconded by Commissioner Chuck Konderla.Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 6. Approval requested from the Veteran Service Officer for acceptance of four(4)$25.00 C&Js Barbeque gift cards for Veterans in need of assistance,donated by Constable &Veteran Donald Lampo. A copy of the donation form is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Bentley Nettles. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 7. Approval to issue a Diners Club credit card to Emergency Management Coordinator, Jason Ware, with a limit of$1,000.00 for travel, conferences and trainings. Commissioner Brown asked for clarification on the County's use of Dinners Club cards. Purchasing Agent Charles Wendt provided clarification. Motion:Approve, Moved by Commissioner Wanda J.Watson,Seconded by Commissioner Chuck Konderla. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 8. Approval requested from Human Resources to write off outstanding account receivables in the amount of$783.00. This amount is believed to be uncollectible. Commissioner Nettles asked if the County had the ability to garnish funds for any of this amount and the County legal team stated that the County is unable to do that. Motion:Approve, Moved by Commissioner Wanda J.Watson, Seconded by Commissioner Fred Brown. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 9. Approval requested from Fleet Services to purchase a 1/2 Ton work truck.This purchase will be a replacement for Asset#VEH0000003 which is a 2010 Chevy Colorado with Facility Services and has been classified as a total loss resulting from an accident. Commissioner Brown stated that the Caldwell dealership is the largest fleet dealer in the State of Texas,and they are able to offer the best deal for the County. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J.Watson. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 10. Approval of Amendment#7 for 25-001 R Pest Control Services requested by Facility Services to add Road & Bridge Building#2 back to the contract. It was removed when the building was going to be destroyed but is now going to be used for Road & Bridge offices. Commissioner Brown commented that the original contract was dated 2020 and asked if the County would be looking to go out for bid soon. Purchasing Agent Charles Wendt explained that Purchasing typically goes out for bid on contracts every 5 years and he anticipates this contract coming up for bid soon. A copy of the amendment is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J.Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 11. Approval requested from the Purchasing Department for the attached amended tabulation sheet to correct the awarded vendor for line 12d on Bid#25-073,Various Aggregates for the Road and Bridge Department. The primary award for 80,000#delivered to yard should be Rock Ridge Transport and the secondary award should be Statewide Materials Transport. Copy of the amended bid tabulation is attached. Motion:Approve, Moved by Commissioner Bentley Nettles,Seconded by Commissioner Chuck Konderla.Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 12. Permission to Advertise Bid#25-098 Hydrated Lime. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J.Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 13. Approval of Renewal Bid#25-099R Printing. Recommend award to the following: • a.Tops Printing Inc DBAAlphagraphics BCS: Items 1-63, 79-240,247 • b. Integ DBAAnderton Group Inc: Items 64-78,241-246,248-268, 271-279 • c. No award: Items 269&270 A copy of the renewal of contract and bid tabulation is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J.Watson. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 14. Permission to Advertise the following RFQs: • a. CI P 25-564 Architect for Building Maintenance for Brazos County Expo. • b. CI P 25-565 Construction Manager at Risk for Building Maintenance for Brazos County Expc Commissioner Brown stated that while he understands the need for these repairs and supports approval of this item, he would like to have a future discussion with the Court to address adjusting the rates for the Exposition Complex. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J.Watson. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 15. Approval of the following committee for RFQ CI P 25-564 Architect for Building Maintenance for the Brazos County Expo& CI P 25-565 Construction Manager at Risk for the Brazos County Expo. • a.Jacqueline Foster-Brazos County Expo-General Manager • b. Bob Lamkin-Project Management-Assistant Project Manager • c. Ernest Stuffs-Maintenance Department-Director of Building Maintenance • d.William"Bill" Hadley-Road &Bridge-Project Manager • e. Legal-Non-Voting • f. Purchasing -Non-Voting Commissioner Konderla moved to approve the committee as listed and Commissioner Brown seconded the motion. Commissioner Nettles then moved to amend the committee list by adding two additional voting members, one from the Brazos Valley Fair Board and one from the Agricultural Community. Purchasing Agent Charles Wendt requested clarification to ensure full understanding of Commissioner Nettles' motion. The Court voted unanimously to amend the committee list to include two additional voting members to represent the Brazos Valley Fair Board and the Agricultural Community. Motion:Approve, Moved by Commissioner Bentley Nettles, Seconded by Commissioner Chuck Konderla. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. Prior to announcements on Agenda Item#25, General Counsel Bruce Erratt informed the Court that the main motion still needed to be voted on for this item. At this time the Court thanked Legal for bringing this to their attention and moved back to Agenda Item#15 for a vote. On motion by Commissioner Konderla and second by Commissioner Brown, the Court voted unanimously to approve the committee list to include the two additional voting members from the Brazos Valley Fair Board and the Agricultural Community. Motion:Approve w/Conditions, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Fred Brown. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 16. Approval of the Final Plat of Southern Pointe Section 203;23.589 Acres, Sterrett D. Smith League Survey,A-210;City of College Station Extra-territorial Jurisdiction; Brazos County,Texas. Site is located in Precinct 1. Motion:Approve, Moved by Commissioner Bentley Nettles,Seconded by Commissioner Chuck Konderla. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 17. Consider and take action on the Wildfire Energy utility permit to lay a temporary 12-inch polyurethane water line within the right of way of Sims Lane Cut-Off for 2,400 feet and Mumford- Benchley Road for 50 feet near the Sadberry Road intersection to supply water for oilfield activities in the area. Sites are located in Precinct 4. Motion:Approve, Moved by Commissioner Wanda J.Watson, Seconded by Commissioner Fred Brown. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 18. Tax Refund Applications for the following: Overpayments • a.Janette or Carson Padgett-$100.00 • b.John H. &Virginia V Lenihan-$720.00 • c. Lucille Morgan-$541.46 Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J.Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 19. Budget Amendments. • FY 24/25 Budget Amendments 18.01 -18.04 18.01 -Transfer funds from General Fund to 2020 Certificates of Obligation. 18.02-Transfer of funds from Information Technology to Tax Assessor-Collector. 18.03-Reallocate funds for 85th District Court. 18.04-Reallocate funds for Specialty Court(Drug Court)Grant. Motion:Approve, Moved by Commissioner Wanda J.Watson, Seconded by Commissioner Chuck Konderla. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 20. Personnel Change of Status. • Approval for Personnel Change of Status A copy of the Personnel Change of Status is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J.Watson. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 21. Payment of Claims. Approval of Payment of Claims: • a. 8207968-8208100 • b. 9203484-9203565 Motion:Approve, Moved by Commissioner Bentley Nettles, Seconded by Commissioner Chuck Konderla. Passed.5-0. Ayes: Brown, Konderla, Nettles, Peters,Watson. 22. Acknowledgement of the FY 2024-2025 Budget to Actuals by Fund as of February 12,2025. Acknowledgement of the FY 2024-2025 Contingency Budget to Actuals by Fund as of February 12,2025. The Court acknowledged receipt of the 2024-2025 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of February 12,2025. 23. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 36 juveniles in the detention center, 25 are male, 11 are female,and 44 have electronic monitors. 24. Sheriff's report on inmate population. Sheriff Wayne Dicky reported there were 766 inmates in jail, 652 inmates are male, 114 are female, and 47 have electronic monitors. 25. Announcement of interest items and possible future agenda topics. Commissioner Konderla announced that incoming cold weather is predicted throughout the Brazos Valley and he encouraged citizens to prepare. Commissioner Nettles recognized Veteran Service Officer Pam Robertson for a job well done in hosting the first Brazos County Veteran Resource Fair. Commissioner Watson joined in praising Ms. Robertson on a great job, and added she was pleased with the number of vendors in attendance and the amount of resources offered to the Veterans. Commissioner Nettles also announced that Emergency Management Coordinator Jason Ware is working on getting citizens registered for the State of Texas Emergency Assistance Registry (STEAR). He suggested Mr.Ware give a presentation to the Court and any other organizations that could help spread the word. General Counsel Bruce Erratt referenced Agenda Item#15, noting that when the two additional committee members are selected they will be added as an acknowledgment to the Agenda. 26. Adjourn. O FILED FOR RECORD c :. DATE 1--�� �.r— c*1 .. *i ci . ate, AT t` O'CLOCK J'�. M E MCQUEEN OUP C K B, �O BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON FEBRUARY 18, 2025 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803 THE PUBLIC MAY WATCH THE MEETING LIVE ON THE BRAZOS COUNTY COMMISSIONERS COURT YOUTUBE CHANNEL AT: HTTPS://WWW.YOUTUB'E.COM/@BRAZOSCOUNTY3227. 1. Invocation and Pledge of Allegiance • U.S.and Texas Flag-Judge Peters 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions Presentation and discussion of the Texas Treasure Business Award to Buddy's Appliance from the Texas Historical Commission by Vicki Smith-Dicky,Vice-Chair, Brazos County Historical Commission. Consider and take action on agenda item: 4-21 4. Proclamation 25-012 proclaiming and celebrating the Friends of the Bryan+College Station Public Library System 70th Anniversary. 5. Approval requested from the Veteran Service Officer for acceptance of a$500.00 check donation from St.Joseph Hospital (Common Spirit)to be used for Veteran Resources Fair. 6. Approval requested from the Veteran Service Officer for acceptance of four(4)$25.00 C&Js Barbeque gift cards for Veterans in need of assistance, donated by Constable&Veteran Donald Lampo. 7. Approval to issue a Diners Club credit card to Emergency Management Coordinator,Jason Ware, with a limit of$1,000.00 for travel, conferences and trainings. 8. Approval requested from Human Resources to write off outstanding account receivables in the amount of$783.00. This amount is believed to be uncollectible. 9. Approval requested from Fleet Services to purchase a 1/2 Ton work truck.This purchase will be a replacement for Asset#VEH0000003 which is a 2010 Chevy Colorado with Facility Services and has been classified as a total loss resulting from an accident. 10. Approval of Amendment#7 for 25-001 R Pest Control Services requested by Facility Services to add Road & Bridge Building#2 back to the contract. It was removed when the building was going to be destroyed but is now going to be used for Road & Bridge offices. 11. Approval requested from the Purchasing Department for the attached amended tabulation sheet to correct the awarded vendor for line 12d on Bid#25-073,Various Aggregates for the Road and Bridge Department. The primary award for 80,000#delivered to yard should be Rock Ridge Transport and the secondary award should be Statewide Materials Transport. 12. Permission to Advertise Bid#25-098 Hydrated Lime. 13. Approval of Renewal Bid#25-099R Printing. Recommend award to the following: • a. Tops Printing Inc DBAAlphagraphics BCS: Items 1-63, 79-240, 247 • b. Integ DBAAnderton Group Inc: Items 64-78,241-246,248-268,271-279 • c. No award: Items 269&270 14. Permission to Advertise the following RFQs: • a. CI P 25-564 Architect for Building Maintenance for Brazos County Expo. • b. CI P 25-565 Construction Manager at Risk for Building Maintenance for Brazos County Expc 15. Approval of the following committee for RFQ CI P 25-564 Architect for Building Maintenance for the Brazos County Expo&CI P 25-565 Construction Manager at Risk for the Brazos County Expo. • a.Jacqueline Foster-Brazos County Expo-General Manager • b. Bob Lamkin-Project Management-Assistant Project Manager • c. Ernest Stutts-Maintenance Department-Director of Building Maintenance • d.William"Bill" Hadley-Road &Bridge-Project Manager • e. Legal-Non-Voting • f. Purchasing-Non-Voting 16. Approval of the Final Plat of Southern Pointe Section 203;23.589 Acres, Sterrett D. Smith League Survey,A-210;City of College Station Extra-territorial Jurisdiction; Brazos County,Texas. Site is located in Precinct 1. 17. Consider and take action on the Wildfire Energy utility permit to lay a temporary 12-inch polyurethane water line within the right of way of Sims Lane Cut-Off for 2,400 feet and Mumford- Benchley Road for 50 feet near the Sadberry Road intersection to supply water for oilfield activities in the area. Sites are located in Precinct 4. 18. Tax Refund Applications for the following: Overpayments • a.Janette or Carson Padgett-$100.00 • b.John H. &Virginia V Lenihan-$720.00 • c. Lucille Morgan-$541.46 19. Budget Amendments. • FY24/25 Budget Amendments 18.01 -18.04 20. Personnel Change of Status. • Approval for Personnel Change of Status 21. Payment of Claims. Approval of Payment of Claims: • a. 8207968-8208100 • b. 9203484-9203565 22. Acknowledgement of the FY 2024-2025 Budget to Actuals by Fund as of February 12,2025. Acknowledgement of the FY 2024-2025 Contingency Budget to Actuals by Fund as of February 12,2025. 23. Juvenile director's report on detention population. 24. Sheriff's report on inmate population. 25. Announcement of interest items and possible future agenda topics. 26. Adjourn. , PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four minutes per person. Public participation sign-up sheets must be submitted at least five(5)minutes prior to the start of the posted meeting time.Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting.Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V,Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.023 of the Texas Local Government Code.Accordingly,members of the public in attendance at any Regular,Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting.Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group.Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees,individually or collectively.Accordingly,profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution,Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting.During the public comment period,speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court.However,responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies,recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole.No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106,Bryan,TX77803 is wheelchair accessible.Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements,please call(979)361-4102. . •* r * The foregoing minutes of the Commissioners Court Meeting held February 18, 2025, have been examined and are approved in open Court this 4th day of March 2025, in Bryan, Brazos County, Texas. Vill.........., ICII *A11"6 , Duane Peters Ben ey ett County Judge Commissioner, Precinct 1 ....•*"' "--'' ---..-- --- -:---------" - C:->"Cl—C,LASL 1-1A.45.---- Chuck Konderla Fred Brown Commissioner, Precinct 2 Commissioner, Precinct 3 Wanda J. Watso Commissioner, P ecinct 4 Attest: 71dtle_4(__- /e.._ Karen McQueen County Clerk Pg Joflo BRAZOS COUNTY COMMISSIONER' S COURT /' DAY OF �. �� , 20 oK r /O/D PM, _e_c)(.kAct,r- Name Organization (PLEASE PRINT) (PLEASE PRINT) N I rl a Pcu PAk..5 c.e nq A/LOidiz-C./ /10,C.Av----A_ 6e It evvvt_ T\ubwi Lec --H - Comm . COUVI SlYLVtlkLov , C.ønn in CoiH— bi : �_ SI ova I Comm CL5Lo + (1)a I mei Pohl 1 1,,`_e_/1 z/Akaw 5hoxrn kcsdch / FDA- DA\111) GEtr " L Spy r6L C40,rrcf Pg of BRAZOS COUNTY COMMISSIONER' S COURT o, DAY OFF / ,� , 20 2 s / 0; o WPM, l-e s Name Organization (PLEASE PRINT) (PLEASE PRINT) V\ A C./ V‘ a,\C\ toin/lA Co TS 44_1L1 61)(Aon-u ;qv dtki5 (* If mit U-ei °Si C 1 a i(t -6 54. Or. ttdr (it rill CII I✓��� �, b Fte,r r — ea C-ke.tc COLD JELL c4 f Ie I,ir 94- Cv-evk(xi\r J Pg, '3 of BRAZOS COUNTY COMMISSIONER'S COURT e DAY OFF , 20 c r ©;d #1M/PM, ,P wf6. Name Organization (PLEASE PRINT) (PLEASE PRINT) ,BUJ , Ø( P , GI-1-- zP wt,t,L (AMA ec (k(oti(n! (ecr-otsli.r - NE�s f in- 'I a-( /54-r,-t,x c 0. 4(A3 (04CL5 (-2? .g L-,= BCSO r`1Izo,..) �T L-.•-S ?-z;'). r2NrSf 1A5 (3cf`5 � - oc • `6c-na5 1c 4(- t).* ot Pg 4{of 4 BRAZOS COUNTY COMMISSIONER' S COURT j_e_. DAY OF r, r , 20 . I Q ,, - a Name Organization (PLEASE PRINT) (PLEASE PRINT) ei-4-4L) 13avh /r. Tomi ctAceun 0 ra,5+- j72i '/Je—( 14Aa b A-9t Bument,upwc) e-GvAl'e_Cc S '3r gC.S O fOr(-- &f (bv.) eo oy, ( 1( /44-h rdAdAT, - iv( r ,`' _ rid Dr fJ L 1 l { ✓ i Pg of BRAZOS COUNTY COMMISSIONER' S COURT DAY OF ¶ bn (&r&) , 20 LD _D /PM, Name Organization (PLEASE PRINT) (PLEASE PRINT) ` L?a ALZi2--ter. AU if} ° /1/4A- 0‘) /�Ili�csn� �c ScHel cob oi q-Ao ...,1 (\c n Ri love4-:1 e--- C.1° ' "1( . 1) ; F) C f CDTI" C4 T 1, 1/U3w e, °. Pg 6, of , BRAZOS COUNTY COMMISSIONER' S COURT Ia DAY OF �� (� `w� , � , 20 95 / 0; DO WPM, (4./t. / Name Organization (PLEAS ' ' /0" (PLEA PRINT) AO a /--- A_ h r-R4 1,9 ctar novi_vi; kitm:f-ke (5116a,, 4fie kcal M ` r �w LLL 2022 BRAZOS COUNTYBOND PROGRAM—DRAFT , .� f�; *•�' `'ti Y of e s_v'-,-. PROJQ• PROJE o o DESQ PION," PROD CT 0 :3 0[ ]M ON SYSTEM PROJECTS - I Bryan Inner Loop East from SH 6 to W.D.Fitch New location Super Street(4-lane $305,000,000 $101,000,000 $13,000,000 Schematic and Environmental Clearance.This will divided) give us the number of impacted parcels and utilities. W/O the EA,the value of the ROW and Utilities Is a 2 Bryan SH 21 at SH 47 Interchange Improvements $65,000,000 $1,500,000 $3,000,000 Schematic and Environmental Clearance,ROW& Utillity Local Match i 3 Bryan FM 1688 from SH 47 to FM 2818 Widen to 5-Lane Roadway $36,000,000 - ,'$16,000,000 Construction(Project Total is Sch,PS&E,ROW&Ute Match-$32 just for construction) -4 College Station/ FM 2818 FM 60 to SH 6 North Super Street(widen 4-lane $150,000,000 $6,000,000 Schematic and Environmental Clearance,PS&E,ROW Bryan undivded to 6-lane divided& &Utillity Local Match.Could be reduced to$6 million intersection improvements) for ENV to determine ROW and Utility costs. 5 College Station FM 2347 at FM 2154 Multimodal Single Point Urban $100,000,000 $63,000,000 $15,000,090 Local Match/Bush/Wellborn Interchange 6 College Station SH 40 from Arrington Rd to SH 6 Intersection Improvements $16,000,000 $16,000,000 Construction,ROW&Utility Local Match 7 College Station SH 30 from Associates Ave.to FM 158 Widen to 5-Lane Roadway $27,000,000 . $11,000,000 Construction(Project Total is Sch,PS&E,ROW&Ute Match-$24 MM just for construction) . - °" O F`SYSTEM'PROJECTS 8 Brazos County County/City Facilites Various Widen/New Location/Reconstruct $40,000,000 - 0 $20,000,000 Possible partnership with Cities `_ ,•_ ' TOTAL- $739 0 0 $ 0 $100,000,000 • - Moomcoon.622 oo,00 ' `_ asssoo,00 My name is Chris Barnes; my wife & I have been residents of Brazos County for more than 40 years. Thank you for the opportunity to speak this morning - I am here to state my opposition to the proposed East Loop road project and to formally request that this court cancel the contract with ITS and Quiddy, and begin the process of commissioning an independent study of road and traffic needs within the county areas. I am also requesting that this topic be added to the agenda of a not-to-distant-future Commissioners Court meeting so that the court is allowed to respond to public comments. Before I begin, I would like to take this opportunity to thank Judge Peters for your recent trip to Washington D.C. to voice the opposition to the High Speed Rail that has been proposed for our neighboring counties. While this does not traverse through Brazos County, the impact on the loss of rural property is close enough that the impact will be felt here. The last time I spoke, I had to cut down my comments to make sure I stayed within the 4 minute timeframe. My comments today are more or less a continuation of my previous appearance. Before I talked about how John Polster of ITS in his presentations to the council basically made a sales pitch for his company and the product he sells-that product being the ability to get state tax money brought into the local county in the form of fast-tracked road projects. He is a very good salesman. Many of us who have spoken against the East Loop have presented FACTS on why this road project is not needed. The evidence makes it very clear that signing the contract with ITS and Quiddity were a mistake. Nobody likes being told they have made a mistake-the natural human reaction is to defend the decision. But making mistakes is something that we ALL do; it is a part of being human. Lord knows in my personal life I have made plenty of them. And I have made some financial mistakes along the way- as a young married couple my wife & I listened to a very slick salesman and ended up with an entire set of encyclopedias which still fill one of our bookshelves today. We have been tempted to buy into vacation timeshares by other salesmen. Our response is to admit that we made a mistake, correct it if we can, and move on. That is basically what I am asking the Commissioner's Court to do. There is no shame is admitting that signing these contracts was a mistake- as I said, Mr. Polster is a very good salesman. Even elected officials can (and do) make mistakes. The question is "what are you going to do about it?". Admitting that it was a mistake by canceling the contract takes courage, but at least in my eyes, it is the "hero move". In the end, I believe standing up and doing what is right will make you a better representative of Brazos County. Be the Hero. Cancel this contract. ,Av.f} w ' ! t Iti us 7( BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Proclamation 25-012 proclaiming and celebrating the Friends of the Bryan +College Station Public Library System 70th Anniversary. TO: Commissioners Court DATE: 08/30/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Proclamation Proclamation - Friends of Bryan + College Station Public Library System 70th Anniversary final.pdf Friends of the Library Cover Memo .n • /\ • '1'T4'OF 9 ' PROCLAMATION FRIENDS OF BRYAN+COLLEGE STATION PUBLIC LIBRARY SYSTEM 70TH ANNIVERSARY WHEREAS,the Friends of the Bryan+College Station Public Library System(FRIENDS)was • founded and established in 1955 as a non-profit organization to support the community libraries in Bryan and College Station; and WHEREAS,the purpose of the FRIENDS is to promote the library system, encouraging citizens - • to use the many and varied services offered by the systeiri; and . WHEREAS,The FRIENDS heighten community awareness of the library's resources, services and development efforts to build long-term library support; and WHEREAS,2025 marks the 70th Anniversary of the establishment of the FRIENDS and they wish to celebrate this milestone with many festivities and programs throughout the year,'including one during National Library Week on April 8,2025; and WHEREAS, Brazos County, the Library. System and the Library Advisory Group recognize . and appreciate the 70 years of contributions and support to the library system by the ' o NDS;and WHEREAS, contributions and support from the FRIENDS have enhanced and improved the services, programs and.functionality of the library; and WHEREAS, all citizens are encouraged to show support for the FRIENDS.by becoming members and participating in future book sales. ' NOW,THEREFORE,CO.MIVIISSIONERS COURT.OF'BRAZOS COUNTY HEREBY.. . • PROCLAIMS AND CELEBRATES;THE FRIENDS OF THE BRYAN+COLLEGE STATION PUBLIC LIBRARY SYSTEM.70T11 A ARY. uane Peters,County Judge • • } Commissioner ley es ' • Commissioner uck Konderla , . • Precinct 1 - Preci A et 2 • • 1 P' 1- Commissioner Fred Brown Commission anda.J.:Watson • Precinct 3 • : • -'Pre u,t 4 • ' - Cii • - - • • f'Fh BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Veteran Services NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval requested from the Veteran Service Officer for acceptance of a$500.00 check donation from St.Joseph Hospital (Common Spirit)to be used for Veteran Resources Fair. TO: Commissioners Court FROM: Pamela Robertson DATE: 02/12/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 SOURCE OF FUNDS: NOTES/EXCEPTIONS: Commons Spirit(St. Joseph)$500.00 check to be used to sponsor the Veteran Resource Fair on 02/17/25. ATTACHMENTS: File Name Description Type St. Joseph Donation.pdf Donation Form Cover Memo • . •'": BRAZOS COUNTY,TEXAS • ACCEPTANCE OF DONATED/AWARDED PROPERTY irk ;"". DONATION OF COUNTY PROPERTY Date: J2/12/25 ®Acceptance of Donated/Awarded Property Donation of County Property (Awarded property requires signed court documentation) DAcccptancc of Donated Inmate Property (Requires signed inmate documentation—NO VALUE ASSESSED) Item Description: )Check 6960242 in the Amount of$500.00 Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year: SN/VIN#: Functional El Non-Ftmetional. Explain if Non-Functional Additional DescriptionhInformationtheck in the amount of$500.00 to be used to sponsor the Brazos County Veteran Resource Fair on 02/17/2025. Estimated Value: 500.00 Check box for Capital Asset(value/initial cost is over S5000) Acceptance of Donated Properly Donation of County Property Check the appropriate account based on Check the appropriate entity property being estimated value of property being accepted: donated to: at61235000(Donation-Other)* Government Entity: 60010000(Minor Property'-S 1-549991 Organization Name Other(Due to Statnatory 80010000(Capital Property-Over S5000) requirements prior approval is required by Purchasing: Organization Name. *Donation—Other account 61235000 is to be used ONLY for cash/check funds donated to Brazos County. • I certify that the above-mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretion of Commissioners Court based upon such things as usefulness, projected operating, maintenance,,and insurance costs. • Veteran Services' Requesting Department: Department Name �Authorized 'gnat= Organization Receiving Donated Property: Authorized Signature 1pproved by Commissioners Court on this L 46 day of t(3 9-wwq aoaS- Commissioners Cowl Approval OF BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Veteran Service Officer NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval requested from the Veteran Service Officer for acceptance of four(4)$25.00 C&Js Barbeque gift cards for Veterans in need of assistance, donated by Constable& Veteran Donald Lampo. TO: Commissioners Court FROM: Pamela Robertson DATE: 02/10/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 SOURCE OF FUNDS: Donation from Constable/Veteran Donald Lampo REQUIREMENTS: To be given to Veterans in need of assistance ATTACHMENTS: File Name Description Type Donation Form.pdf Donation Form Cover Memo BRAZOS COUNTY,TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY ti , DONATION OF COUNTY PROPERTY Date: 02/05/2025 [JAcceptance of Donated/Awarded Property Donation of County Property (Awarded property requires signed court documentation) ElAcceptance of Donated Inmate Property (Requires signed inmate documentation—NO VALUE ASSESSED) Item Description: Gift Cards Please provide all Information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year: SNNIN#: ElFunctional Non-Functional. Explain if Non Functional Additional Description/Information: CJ's Bar B Que Gift Cards 4 X$25.00 each to be given to veterans in need. Donated by Constable Donald Lampo Estimated Value: 100.00 Check box for Capital Asset(value/initial cost is over$5000) Acceptance of Donated Property Donation of CountvProperty `Check the appropriate account based on Check the appropriate entity property being estimated value of property being accepted: donated to: El61235000(Donation-Other)* Government Entity: Elammo(Minor Property-S1-S4999) Organization Name Other(Due to Statuatory ❑ 80010000(Capital Property-Over$5000) requirements prior approval is required by Purchasing: Organization Name • *Donation—Other account 61235000 is to be used ONLY for eash/clteckfunds donated to Brazos County. I certify that the above-mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretion of Commissioners Court based upon such things a In s,projected operating, maintenance,and insurance costs. Veteran Services Requesting Department: Department Name Authorized Signature Organization Receiving Donated Property: Authorized Signature Q; A Approved by Cot o urt on this 1 1-1 day of r ( -42`1 ao 5 ommissioners Court Approval M BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval to issue a Diners Club credit card to Emergency Management Coordinator, Jason Ware,with a limit of$1,000.00 for travel, conferences and trainings. TO: Commissioners Court FROM: Presley Nelson DATE: 02/12/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Emergency Management is requesting a diners club card for travel, hotels,conferences, NOTES/EXCEPTIONS: and trainings. Budget for items to be purchased is included in the department's budget. Failing to approve this item will delay the registration for an upcoming conference.The deadline for approval is April 30th. ATTACHMENTS: File Name Description Type Request for Jason Ware.pdf Credit Card Request Backup Material 111 g 'Q N fi • � 9. •*,7• LIV\ITI*) .Q ° Hr08 ¢•• • BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval to issue a Diners Club credit card to Emergency Management Coordinator,Jason Ware,with a limit of$1,000.00 for travel,conferences and trainings. TO: Commissioners Court FROM: Presley Nelson DATE: 02/12/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Emergency Management is requesting a diners club card for travel,hotels,conferences, NOTES/EXCEPTIONS: and trainings. Budget for items to be purchased is included in the department's budget. Failing to approve this item will delay the registration for an upcoming conference.The deadline for approval is April 30th. ATTACHMENTS: File Name Description Type Request for Jason Ware.pdf Credit Card Request Backup Material App for Jason Ware.pdf Application-Jason Ware Backup Material APPROVE . C1, ,A_.. ___, C.--- 0-1iS45 • Duane Peters Date County Judge EMERGENCY MANAGEMENT " .t�, �TsoF+�a. r' _ '�""''� ix'1:=§'" ,::- February 7, 2025 To Whom it May Concern: I would like to request a credit card on behalf of Brazos County Office of Emergency Management.This credit card will be used to book hotels for out-of-town conferences and training. The primary cardholder will be Emergency Management Coordinator Jason Ware. I would respectfully request that the limit of the card be set at$1000.00. For any questions or concerns, please contact me at 979-821-1010 or jware( brazoscountytx.gov. Sincerely,( \ W�-- Jason Ware 110 N.Main Street,Suite 100 • Bryan,Texas 77803 Office Phone:979.821.1010 or 979.821.1011 • Fax:979.393.9922 4 it+ . Ari kl� 10,)�j d y . _,Py or BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Human Resources NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval requested from Human Resources to write off outstanding account receivables in the amount of$783.00. This amount is believed to be uncollectible. TO: Commissioners Court DATE: 02/11/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Human Resources is requesting approval of write offs. These items are not department NOTES/EXCEPTIONS: specific. Retiree insurance premiums that have gone unpaid are being requested to be written off. Outstanding receivables would stay on the County financials and go unresolved. ATTACHMENTS: File Name Description Ty e BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Human Resources NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval requested from Human Resources to write off outstanding account receivables in the amount of$783.00. This amount is believed to be uncollectible. TO: Commissioners Court DATE: 02/11/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Human Resources is requesting approval of write offs. These items are not department NOTES/EXCEPTIONS: specific. Retiree insurance premiums that have gone unpaid are being requested to be written off.Outstanding receivables would stay on the County financials and go unresolved. ATTACHMENTS: File Name Description Tripe_ Request to .Write_Off_AR Memo.pdf Request to Write Off Outstanding AR Memo Cover Memo Cole _Write Off.pdf Request to Write Off Outstanding AR-Cole Backup Material Davenport _Write Off.pdf Request to Write Off Outstanding AR-Davenport Backup Material APPR0 allelas Duane Peters Date County Judge *i ` i I*t. / % d ay' 4,7:= --,$ 4r: BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Fleet Services NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval requested from Fleet Services to purchase a 1/2 Ton work truck.This purchase will be a replacement for Asset#VEH0000003 which is a 2010 Chevy Colorado with Facility Services and has been classified as a total loss resulting from an accident. TO: Commissioners Court FROM: Ken Chadwick DATE: 02/12/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Fund 45000-Capital Improvement Fund SOURCE OF FUNDS: Division 63111000- Fleet Shop-Light Equipment-Capital Account 80890000-Vehicles Request approval for an emergency purchase.This purchase will be a replacement for ACTION REQUESTED OR Asset#VEH0000003 which is a 2010 Chevy Colorado with Facility Services and has been ALTERNATIVES: classified as a total loss resulting from an accident. ATTACHMENTS: File Name Description Type Memo Totaled Vehicle Replacement.pdf Memo Totaled Vehicle Replacement Backup Material Chevy Colorado Quote.pdf Chevy Colorado Quote Backup Material F-150 Truck Quote.pdf 1/2 Ton Pickup Quote Backup Material Toolbox Quote.pdf Toolbox Quote Backup Material 5,1 §I . oG�r�'of BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Fleet Services NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval requested from Fleet Services to purchase a 1/2 Ton work truck.This purchase will be a replacement forAsset#VEH0000003 which is a 2010 Chevy Colorado with Facility Services and has been classified as a total loss resulting from an accident. TO: Commissioners Court FROM: Ken Chadwick DATE: 02/12/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Fund 45000-Capital Improvement Fund • SOURCE OF FUNDS: Division 63111000-Fleet Shop-Light Equipment-Capital Account 80890000-Vehicles Request approval for an emergency purchase.This purchase will be a replacement for ACTION REQUESTED OR Asset#VEH0000003 which is a 2010 Chevy Colorado with Facility Services and has been ALTERNATIVES: classified as a total loss resulting from an accident. ATTACHMENTS: File Name Description Xypg Memo Totaled Vehicle Replacementpdf Memo Totaled Vehicle Replacement Backup Material Chevy_Colorado Quote.pdf Chevy Colorado Quote Backup Material F-150_Truck Quote.pdf 1/2 Ton Pickup Quote Backup Material Toolbox Quote.pdf Toolbox Quote Backup Material • APPRD IL.. aIk81 Duane Peters Date County Judge Z7 BRAZOS COUNTY FLEET SERVICES Kerr Chadwick, Fleet Manager Duane Peters,Brazos County Judge Bentley Nettles,County Commissioner Pet_ 1 Fred Brown,County Commissioner Pet.3 Chuck Konderla,County Commissioner Pct.2 Wanda J.Watson,County Commissioner Pct.4 MEMORANDUM From: Ken Chadwick Fleet Director Date: February 12, 2025 Re: Request of Approval of Totaled Vehicle Replacement Fleet services is requesting approval for a vehicle purchase to replace a 2010 Chevy Colorado VIN #1GCCSBD9XA8107104 know as asset#VEH0000003 that had 97,000 miles on it at the time it was involved in a rear end collision and sustained sufficient damage to be declared a total loss. The collision was caused by a third party and their insurance carrier provided the County$6,796 to cover the value of the vehicle at the time of the accident that went into the General Fund. This vehicle was issued to Facility Services and was the primary vehicle for the Landscape Supervisor who retired at the end of 2024 and then became the primary vehicle for the new Landscape Supervisor. Fleet Services does not have any trucks in inventory"new"or"used"to replace this totaled vehicle. Facilities is requesting an%%ton work truck to replace this vehicle. Currently no single cab Chevy Colorado are available,and we have been quoted the cost of$32,655 for the cost of a new Crew Cab Colorado. The quote we have received of a new%on work truck is$39,360 and the difference between the price of a Colorado and the%2 work truck is approximately the same amount that we received from the insurance. The Facilities Director states that the new work truck will offer Landscaping the ability to have a toolbox and still be able to accommodate a spray tank since it will have an 8 ft. bed. This truck will also offer the ability to haul trailers in the landscape fleet providing additional flexibility and use that the prior Colorado was not able to do. Sincerely, Cohe5L---- Ken Chadwick 2617 Highway 21 West Bryan,Texas 77803 Office(979)822-2127/Fax(979)775-0453 CALDWELL COUNTRY CHEVROLET 800 HWY.21 E.CALDWELL,TEXAS 77836 BUYBOARD 724-23 End User: BRAZOS COUNTY Caldwell Rep: BEN LAUREANO QUOTE#12225 Contact: BETH MARTINEZ Phone: 979-567-6155 Phone/email: BMARTINEZ(a,BRAZOSCOUNTYTX.GOV Date: Wednesday,January 22,2025 Product Description: CHEVROLET COLORADO PICKUP email: ben(cr�caldwellcountrv.com A. Bid Series: 11 A.Base Price: $ 32,255.00 B. Published Options!Itemize each below! Code Options Bid Price Code Options Bid Price I4C43 2025 COLORADO CREW CAB 4X2 INCL LANE KEEP ASSIST INCL 2WT WORK TRUCK PREFERRED EQUIPMI INCL HD REAR VISION CAMERA INCL A50 SEATS,FRONT BUCKET INCL CRUISE CONTROL INCL VK3 FRONT LICENSE PLATE BRACKET INCL SINGLE ZONE A/C CLIMATE CONTP INCL L3B ENGINE TURBOMAX INCL PUSH BITTON START INCL HIT JET BLACK.CLOTH INCL REMOTE KEYLESS ENTRY INCL K34 CRUISE CONTROL INCL POWER WINDOW/LOCK INCL MFC TRANS 8-SPEED AUTO INCL SAFETY PACKAGE INCL Total of B.Published Options: C. Unpublished Options!Itemize each below,not to exceed 25%1 Disclaimer Unpublished Options Bid Price **PRICES/QUOTES ARE VALID FOR GAZ.-SUMMIT WHITE/STOCK VIN# COLOR/ THIRTY(30)DAYS DUE TO SUPPLY CHAIN S l 117799 DELIVERY CONSTRAINTS. REVERIFY PRICING BEFORE ISSUING A PURCHASE ORDER. COMMODITY SURCHARGES MAY APPLY AFTER A PURCHASE ORDER IS ISSUED** Total of C.Unpublished Options: D. Registration,Inspection,Paperwork,Postage cost,Courthouse time,& Runner time: S - E. UPFITTERS: F. Manufacturer Destination/Delivery: G. Floor Plan Interest(for in-stock and/or equipped vehicles): S - H Lot Insurance(for in-stock and/or equipped vehicles): S - I. Contract Price Adjustment: S - J. Additional Delivery Charge: miles K. Subtotal: $ 32,255.00• L. Quantity Ordered 1 x K= S 32,255.00 M. Trade in: N. BUYBOARD FEE PER PURCHASE ORDER $ 400.00 O. TOTAL PURCHASE PRICE WITH BUYBOARD FEE(PRICES AND AVAILABILITY $ 32,655.00 ARE SUBJECT TO CHANGE WITHOUT NOTICE) CALDWELL COUNTRY FORD PO BOX 72,ROCKDALE,TX 76567 BUYBOARD 724-23 End User: BRAZOS COUNTY Caldwell Rep: BEN LAUREANO QUOTE421 125 Contact: KEN CHADWICH/BETH MARTINEZ Phone: 979-567-6155 Phone/email: Date: Tuesday,February 11.2025 Product Description: FORD F-ISO FIK email: benacaldwellcountrv.com A. Bid Series: 115 A.Base Price: S 38,960.00 B. Published Options[Itemize each below[ Code Options Bid Price Code Options Bid Price FIK 2024 FORD F-I50 REGULAR CAB INCL REMOTE KEYLESS ENTRY INCL XL 2WD 14l WB 8'BED CRUISE CONTROL INCL 101A EQUIPMENT GROUP INCL REVERSE SENSING SYSTEM INCL TRANS 10-SPEED AUTO INCL BACK UP CAMERA,REVERSE INCL WHEELS 17"SILVER STEEL INCL CLASS IV TOWING EQUIPMENT INCL 2.7L V6 ECOBOOST INCL DARK SLATE VINYL INCL 40/20/40 FRONT BENCH INCL FRONT LICENSE PLATE BRACKET INCL Total of B.Published Options: C. Unpublished Options Ileemize each below,not to exceed 25%1 Disclaimer Unpublished Options Bid Price PRICES AND AVAILABILITY CAN CHANGE AT ANY TIME WITHOUT Z I-OXFORD WHITE/AVAILABLE STOCK COLOR/ FURTHER NOTICE DUE TO SUPPLY CHAIN CHALLENGES.REVERIFY VIN#RKE683 I I DELIVERY PRICING BEFORE ISSUING A PURCHASE ORDER.FINAL PRICE IS NOT CONFIRMED UNTIL VEHICLE ORDER IS ACCEPTED BY THE MANUFACTURER.ACKNOWLEGDE BY EMAIL RECEIPT THAT THE PURCHASE ORDER WAS RECEIVED BY USA AUTOMOTIVE PARTNERS,LLC. (CALDWELL COUNTRY CHEVROLET,ROCKDALE COUNTRY FORD dba CALDWELL COUNTRY FORD,CAMERON COUNTRY CDJR) Total of C.Unpublished Options: D. Registration,Inspection,Paperwork,Postage cost,Courthouse time,&Runner time: S - E. UPFITTERS: F. Manufacturer Destination/Delivery: G. Floor Plan Interest(for in-stock and/or equipped vehicles): S - H Lot Insurance(for in-stock and/or equipped vehicles): $ - I. Contract Price Adjustment: S - J. Additional Delivery Charge: miles K. Subtotal: $ 38,960.00 L. Quantity Ordered 1 x K= S 38,960.00 NI. Trade in: N. BUYBOARD FEE PER PURCHASE ORDER S 400.00 O. TOTAL PURCHASE PRICE WITH FEE(PRICES AND AVAILABILITY ARE SUBJECT S 39,360.00 TO CHANGE WITHOUT NOTICE) CIPTT Fleet Outfitters, Inc. PROPOSAL O 2770 Osborn Lane Bryan,TX 77803 Date Phone: (979)703-1970 Proposal TE S TlLEET Admin@texasfleetoutfitters.com 25729 10/25/2024 ®U 1 i-1 I 1 L145 Sales Person Page JOHN l of 1 Proposal To: Ship To: Brazos County Auditor's Office PO BOX 914 Pickup Bryan,TX 77803 Phone: (936)870-7988 Fax: (979)775-0453 E-Mail: KChadwick@brazoscountytx.gov Contact: Ken Chadwick Decision Maker Ship Date Ship Via Description Terms Pickup Upfit Parts-Fuel Tank,Pump,HR,&TB Due the 10th day of the next month Quantity Product ID Description Unit Price Amount Upfit Parts-Fuel Tank,Pump,HR,&TB Contact:Marshall M. (979)82.2-2127 Ext.3048 1.00 RKIC63 BOX COMPLETE-C63 897.99 897.99 **** ******************* 1.00 DLT480000 Liquid Transfer Tank - /07.99 1.00 ******NOTE: ***Price for above fuel tank is only av 'able while inventory last at one particular vendor.Curren y,6 are available as of 10/24/2024.If stock is not availabl: at time of order pricing will change to$1009.99*** 1.00 FILFR1211H 12V DC PUMP WMETER MANNOZ 0798 /98.99 **** ******************* 1.00 RKIWG11 Window grille,louvered,white Ford Superduty 70x29 3/8x3" 881 bs. ***PART NUMBERS PROVIDED BY EN I USER.*** /00 &CI )( °/4-Y. ACCEPTANCE OF PROPOSAL Subtotal "' Signature The above prices,specifications,and conditions Sales Tax Exempt are satisfactory and are hereby accepted. Proposal is valid until Friday,November 1,2024 Date TOTAL EBMS by Koble Systems 10.01( BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval of Amendment#7 for 25-001 R Pest Control Services requested by Facility Services to add Road & Bridge Building#2 back to the contract. It was removed when the building was going to be destroyed but is now going to be used for Road &Bridge offices. TO: Commissioners Court FROM: Summer Dubec DATE: 02/13/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Ty e 25-001 R Tabulation - Amendment #7.pdf Tabulation Backup Material Amendment #7.pdf Amendment#7 Backup Material Fully Executed Contract - AllStar Pest Control.pdf Original Contract Backup Material 25-001R Pest Control Services,also known as 21-008,23-002R,and 24-008R Amendment#6 Tabulation October 1,2024-September 30,2025 Allstar Pest Control 1 Brazos County Courthouse $90.00 2 Tax Office $35.00 3 Facility Services $35.00 4 Health Department $30.00 5 Adult Probation/Annex Building $35.00 6 Brazos Center/Museum $65.00 7 Arena Hall $30.00 B Agricultural Extension Building $30.00 9 New Agricultural Extension Building $45.00 10 Road&Bridge Buildings $30.00 11 Brazos County Detention Facility to include Gnat Control $240.00 12 Juvenile Justice/Detention Center $90.00 13 Brazos County Administration Building $40.00 14 Sheriffs Office Administration Building $30.00 15 Maxwell Balding/IT Building $35.00 16 Exposition Center $95.00 17 Brazos County Storage/Anderson Street $25.00 18 Justice of the Peace Pct.3 $30.00 19 Low Risk Facility $35.00 20 Old MHMR Building $35.00 21 Election's Office/Employee Health Clinic $30.00 Boonville Heritage Park(Main Cabin,Courthouse,Lodge,Restrooms,& 22 Smokehouse $45.00 23 Facility Services(Hwy 21 Location) $30.00 24 Fleet $30.00 25 BISD Building $75.00 26 Constable/JP Pct 1 $35.00 Booneville Heritage Park Termite Treatment(Main Cabin and three small 27 cabins) $300.00. 28 Facilities Services Termite Treatment Maintenance $499.00 29IRoad&Bridge Building 42 $35.00 TOTAL: $2,155.00 30 Bed Bug Spray-Per Cell(Detention Centers Only)•As needed basis $100.00 per Cell 31 Facilities Services Initial Termite Treatment $3.782.50 RECOMMEND AWARD TO:AliStar Pest Control l r prove by m 's e day of` L PA 42025 bbyy in6 the p "ion of CO tC-10-1r/ J`a 06> AMENDMENT#7 TO 25-001R PEST CONTROL SERVICES FOR BRAZOS COUNTY THIS AMENDMENT TO 25-001R also known as 21-008, 23-002R, and 24-008R Pest Control Services for Brazos County ("Amendment") is entered into and effective this 18 day of February, 2025 ("Effective Date") through September 30, 2025 ("Expiration Date") by and between Brazos County ("Customer"), and All Star Pest Control ("Provider")each of which may alternatively be referred to herein as a "Party"and collectively as the"Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement(as defined below)unless otherwise stated herein. RECITALS WHEREAS,the Parties entered into that certain original contract#21-008 ("Agreement")for purposes of Allstar Pest Control to provide of the service for Pest Control Services for Brazos County;and WHEREAS,the Parties desire to amend the pricing as set forth in original contract#21-008. AGREEMENT NOW THEREFORE,in consideration of the above premises,and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the Parties hereto agree to amend the Agreement as follows: 1. Adding Road&Bridge Building#2. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. B S CO TX All Star Pest Control Si ature Signature, jlA.r4. E Perers 11 '1 Nfipte Name [ Q�t KT. `{ �Wto6 n Title Title a 1 Viai l a tIS. 30 Date Date sr PEST CONTROL SERVICES CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S.Texas Ave.,Ste.352 Contract No.21-008 -Bryan,Texas 77803- -Page-1 of-9 Pages Telephone(979)361-4292 GENERAL REOUIREMENT FOR-C-ONTRACT REas a duly authorized representative of MI 61-� 16f- Lt 1,n f ry j `contractor"willingly attest to perform(or deliver) as per Exhibit A for Brazos County. -I-further agree to all-of the-provisions and-specifications-contained-in-this-contract. TERM: The term of this contract will be for two (2) years, with the option to renew with three (3) -addition al-one-(1)-year-periods. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission -of-Brazos-County-Commissioners-Court. -Should-there-be a-change-in-ownership-or-management;-the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue-the-contract-with-its-present-provisions and-prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance-with-the-laws-of the State-of Texas,-to-waive any-formality-or-irregularity,-to make awards-to more than one offeror,to reject any or all bids. The County reserves the right to accept or reject in part or-in-whole,any-IQs-submitted,and-to-waive any-technicalities-for-the-best interest-of-the-County. BIDDERS RESPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the bid document, attachments, questions-and-responses,addenda, and-special notices.-The-Certification-of Bid-Form-must be-completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification-of-Bid Form renders bid non-responsive:-Failure-to complete-the-submission of all-required forms, including but not limited to the Reference Page, House Bill 89 &Debarment Verification form, Questionnaires (when applicable),Addenda(including revised forms), and any other specified forms or documents-may-be-grounds-for-rejection-of-entire-bid; By submitting a-response-to•this-solicitation,-the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the"Certificate of Interested Parties",Form 1295 as required,pending award,renewal,amended or extended contract. Visit -hops://ethics.state.tx:us/whatsnew/elfinfo--form-1295:htm -for -more• information.In the event of a needed change in the specifications sent to the bidder, it is understood that -all-the-foregoing terms-shall-apply to-the addendum-or addenda. Contract No.21-008 BRAZOS-COUNTY,TEXAS -Page 2-of 9 Pages CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person authorized-by Brazos-County-Commissioners-Court-must-sign the-contract-before-it becomes-binding-on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this -purchase-have-been-satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase-any minimum quantities or services other than-those-listed-on a-purchase-order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror.Any and all price-escalations-shall-not-be accepted and-shall-be•considered a-non-response. - HOLD HARMLESS AGREEMENT Contractor,the successful offeror, shall indemnify and hold Brazos County harmless from all claims for -personal -injury, death and/or -property damage -resulting -directly -or -indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate-limits-to-cover-contractor's-liability as-may arise-directly-or-indirectly-from work-performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon -request. Contractor assumes all risk for its agents, employees, and guests arising out of, or related to, their exposure to other human beings and/or animals for the spread of illness or disease, including but not limited to-germs,-viruses,-bacteria, and-other-infective-or-illness-causing agents, and-shall-indemnify, defend,and hold Contract harmless for any such exposure. INSPECTIONS&TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and -specifications-have been-met-to-its-satisfaction, including-the-submission-to-Brazos-County-of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations-to-be added may-include, but not'limited-to,-expansions-or additions to-existing-facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this-contract-such change-may-be-treated as a-new-facility and the-procedures-provided-for in-this-section-may-be-followed-in-determining an appropriate-price. Contract No.21-008 BRAZOS COUNTY,TEXAS Page 3-of 9 Pages In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is -appropriately-situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of -this.contract-that applies to such locations-is-terminated. All-remaining portions-of the contract-will remain intact. Brazos County will endeavor to give the contractor written notice of such termination of locations a minimum-of thirty-(30)-days-in advance. INVOICES&PAYMENTS Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an-original invoice on each-purchase-order-or purchase-release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the contractor. Brazos County-will-only be-required.to-pay for materials actually received and/or-services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any-contradicting-terms throughout-the-contract and/or any attachments. When multiple deliveries and/or services are required, the contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty(30) days upon receipt of invoice: Contracts providing for a monthly-charge will-be billed and-paid-on a-monthly-basis only. The contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or -services -provided -under -this contract, -the contractor -should provide -their Taxpayer -Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding-as required by-the Internal-Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on -the-Pricing/Delivery-Information-form.Prices-shall-be-all-inclusive: No-price changes; additions,-or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be -prepaid-by the-contractor and included-in-the-bid prices. If there are any additional charges-of any-kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended -pricing-differ,-unit-pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. -Brazos-County claims-exemption-from- all-sales and/or-use-taxes-under -Texas Tax Code- §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written -request-to-Brazos-County-Purchasing Agent. • Contract No.21-008 -BRAZOS-COUNTY,TEXAS -Page*of9-Pages GOVERNING FORMS In the event of any conflict of interpretation of any part of this overall contract, Brazos County's -interpretation-shall-govern. In-the-event of a-conflict between-the-terms, conditions, provisions, and specifications of this contract and any other terms,conditions,provisions,and specifications provided by -the-contractor;-the-terms-of-this-contract shall-supersede. GOVERNING LAW AND VENUE This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding -requirements of the-County Purchasing- Act, Texas -Local-Government-Code, -§262-02.1 -et-seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and-that-Brazos County may request-and-rely-on advice;°decisions and opinions=of-the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter-176. -This law-requires-persons desiring-to-do-business with-the-County-to-disclose any-gifts-that have an aggregate value in excess of$250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the-County-Official's-familymember-s-dur-ing-the-preceding-twelve(-12)-month-period. The-disclosure-- questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to-Texas-State-and-Federal-public--information-statutes. Venue-shall-lie--exclusively-in-Brazos-County, Texas,notwithstanding anything to the contrary. DISQUALIFICATION-OF-OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and-Commerce-Code-§-1-5.01-,-et--seq., as amended, or the-federal antitrust-laws, and has-not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the-offerors. -Bids in-which-the-prices-are-obviously-unbalanced-maybe-rejected.-Requests-to-withdraw-a submitted bid or proposal are subject to the approval of the Purchasing Agent. -SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these -requirements and-the-specifications and-it-is-hereby-declared-that--such-remaining-portions-would-have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed -description-concerning any-point,-shall-be-regarded as meaning that-only-the-best-commercial-practice-is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall-be-new,unused of the-latest product in-production-to-commercial-trade and-shall-be-of Contract No.21-008 BRAZOS COUNTY,TEXAS Page=5-of-9 Pages- the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in-design-and-construction-of such-items and-shall be-am-established:supplier of the-item-bid: TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, -including- warranties of offeror or if the- offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver'the'proper-goods and/or services within the'proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the contractor is covered by the insurance as follows: .(1-) Statutory Workers.Compensation Insurance with Employers-Liability.Insurance in the amount of $1,000,000. In the event any work is sublet, the contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf-of-the-subcontractor.Waiver-of-subrogation-is-required.-(TLC Sec.401:01-1) (2) Commercial General Liability Insurance with a$ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage-for acts-of independent contractors, and-shall-name-Brazos-County as an additional insured. Waiver of subrogation is required. No claims made policies will be acceptable without prior-approval-bv-the-Commissioners-CourtlRisk Management. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- -propelled-vehicles-used-in-connection-with-the-contract,-whether-owned,-non-owned-or-hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has - -been-given to-Brazos-County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County-to -enter-into-certain -terms and conditions -of-the contract, including, -but -not -limited -to, authorizations of-the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal-rights,-remedies; requirements and processes;-limitations-of-periods-to bring-legal action;-granting control-of-litigation-or-settlement-to-another-party;-liability -for acts-or-omissions-of-third-parties; Contract No.21-008 BRAZOS COUNTY;TEXAS Page-6-of9-Pages- payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County-except to-the-extent-authorized-by the-laws and-Constitution-of the-State-of Texts. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation-and/or- any benefits for contractor including-health; property; motor vehicle; workers' compensation, disability, death, and dismemberment insurance for the contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials,logistical support,equipment, and-related-travel-expenses incurred-by the-contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and-volunteers as a-result of its execution-of this contract- and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The-parties understand-and-agree-that Brazos County-does not assume-civil-liability under any theory of law for the actions of the contractor in providing services hereunder. - NOTICES. Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following-addresses: BRAZOS COUNTY: Brazos County,Texas Duane-Peters,Brazos County-Judge- 200 South Texas Avenue,Suite 332 Bryan;Texas 77803- CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and-any extensions and-renewals thereto; WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed-to-be-a-waiver of any other term- or condition-or subsequent waiver of the-same-term-or condition. Contract No.21-008 BRAZOS COUNTY;TEXAS Page-7-of9-Pages- ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the contractor and-supersedes all-prior negotiations, representations, or contracts, either written-or oral: This contract- may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND-RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the contractor shall be retained and made available by the contractor for audit-by-Brazos-County,-it-duly authorized-representatives,-the-State-of Texas-(including, but not limited- to the Auditor of the State of Texas,Inspector General or duly appointed law enforcement officials) and agencies of the United. States Government. Such records shall be returned by contractor and made available-for any-time-period required-by state-or federal-law. If changes occur in-the-governing-state-or federal law, regarding retention records, contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the-contractor shall- retain- such- records until-the-audit is concluded-and-all-issues-resolved: Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. The requirements of Subchapter J, Chapter 552, Government Code,may apply to this contract and-the-contractor or vendor agrees that the-contract- can-be-terminated-if the-contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. AUDIT RESPONSIBILTY The contractor shall be responsible for receiving, replying to and/or complying with any audit exception by-appropriate-federal;state-or-local-audit directly-related-to-the-provision-of this contract: The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may withhold-any money-due-and-recover through-any-appropriate-method-any money-erroneously-paid-under- this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION- The contractor shall defend, indemnify and save harmless Brazos County and all its officers,agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees-expenses brought-for or on-account of any injuries or damages received-or sustained-by any-person- or persons or property, by or from the said contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by-or on-account of any act of omission; the-Worker Compensation-Law-or any other law; ordinance, order or decree, and so much of the money due the said contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County; or in-ease-no-money is due;his sureties shall-be-held until-suit or suits, action-or actions, claim- or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and-employees in-accordance-with-this indemnification-clause-regardless of whether the-injury or damage-is caused in part by Brazos County,its officers, agents or employees. Contract No.21-008 BRAZOS-COUNTY,TEXAS Page 8 of9 Pages HOUSE BILL 89&DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive -Order (BO) -13224, Executive--Order-on Terrorist -Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded-Parties List System-(EPLS-, https://www.sam:gov); which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible-to-participate- in- this transaction- and- have not been- subjected- to- suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed- on- the- federal- government's terrorism- watch- list as described- in- Executive- Order 1-3224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms-the-non-debarment statement above;that they are-duly authorized-execute-this contract. The company-representative-below-further affirms,that the company-submitting-this proposal;under the- provisions of Subtitle F,Title 10,Government Code Chapter 2270: 1-. Does not boycott Israel-currently: and- 2. Will no boycott Israel during the term of the contract. Pursuant-to Section 2270:001,Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations. specifically with-Israel,-or-with a person-or-entity-doing business-in-Israel- or in-an-Israeli-controlled- territory,but does not include an action made or ordinary business purposes;and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited-partnership; limited- liability partnership; or any- limited- liability company, including a wholly owned subsidiary,majority-owned subsidiary,parent company or affiliate -of those-entities or business associations that-exist to-make a profit. Company Name: ni§tar 'pot' Cn-/m ) Authorized Company Representative: l//i,j +611 f Address: `23 gq �r=geAlbrat)c 099 ) Nino, l!c /706 Signature: L�]it�u11, 0J'1, ` Date: A L ,t 1 4,9O2O Contract#: 9 1 - tl D8 C Contract No.21-008 BRAZOS-COUNTY,TEXAS -Page-9-o19-Pages CERTIFICATION OF BID The undersigned further affirms the non-debarment statement above, that they are duly authorized execute-this-contract;-that-this-bid-has-not been prepared-in collusion with any other-vendor,and-that-.the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. i Signed By: i9� Title: wne..4 ' -Typed-Name: I!11 LI Company Name: P I k 9 a4- C I Phone No. 4) '?? -gtSP 5 5- -Email-Address: cut 1 Gt,r 5+CO ritr®1 be..6 c Q 1 `1 i tj n- � Z I. bfeeen b�rairP C)D ' � o0 � Mailing Address: Gj n r -P.-O.-Box-or-Street -City- state- Zip Employer Identification'-Number: 3 D --03 4 g'LP ID Ap ovedrby Comm ` nets' Court on this Q5 day of RUTS-A- 2020 by • lding-the position-of USN Jt r19 i. . .. EXHIBIT"A" IQ 21-008 Pest Control Services Contract Term: October 1,2020—September 30,2022 Fill out"Informal Quotes"form and hand deliver or mail to the Brazos County Purchasing Department, 200 South Texas. Ave., Suite 352: Bryan, TX 77803 in a sealed envelope dearly marked "IQ 21-008, Pest Control Services". Include the signed Contract and a copy of the required insurance with the submission of quotes. The required Insurance is listed in the attached Contract. Onotes must be received by the Brazos County Purchasing Department prior to 2:00p.m„ Tugsday. August 18. 2020 or they will not be considered. Brazos County will not accept any pricing if delivered via email or fax. Pricing proposals • or IQ's delivered to any other person or department other than previously specified,will not be considered responsive. Brazos County is soliciting quotes for pest control services for all Brazos County locations. Prices quotes shall be for a two(2)year period with an option for renewal for three(3)additional one(1)year periods. A. SPECIFICATIONS 1, Inspection and treatment services will be provided monthly,to include the perimeters of all buildings listed below. 2. Contractor shall furnish all professional services,labor,materials,and equipment. 3. All materials shall be registered with Environmental Protection Agency and will be used in strict accordance with label directions. 4. Pests to be controlled on a monthly basis are roaches, silverfish, crickets, spiders, mice, rats, and ants (ant bets that are outside should be included in cost provided below). 5, Work must be guaranteed so that if, at any time during the contract, a re-infestation should occur,contractor will re-treat affected area(s)at no additional cost. 6. When each building is sprayed, an employee must sign appropriate paper work for that building extermination. The contractor must then take invoices or extermination receipts to the Facility Services Building; located at 207 North Washington Ave; Bryan,TX 77803;the day the services takes place. 7. All notifications of treatment required by law or product labeling; are the sole responsibility of the contractor. 8. Treatment of bed bugs will be on an as needed basis and quoted differently than the monthly inspection and treatment services. These treatments are needed at both the adult and juvenile detention centers and services will be on an as needed basis. Please quote,per cell,in the quote section below. Exhibit A Page 1 of 5 . 9. Brazos County has the right to add or remove buildings to the contract with an amendment and agreed quote from the best control vendor. B. AREAS TO BE TREATED: 1. Brazos County Courthouse i. Located at 300 East 26th Street;Bryan,TX 77803 2. Tax Office i. Located at 4151 County Court Park;Bryan,TX 77802 3_ Facilities Services i. Located at 207 North Washington Ave;Bryan,TX 77803 4. Health Department i. Located at 201 North Texas Ave;Bryan,TX 77803 5. Adult Probation/Annex Building i. Located at 321 East 26th Street;Bryan,TX 77803 6. Brazos Center/Museum i. Located at 3232 Briarcrest Dr.;Bryan,TX 77802 •7. Arena Hall i. Located at 2906 Tabor Road;Bryan,TX 77803 8. Agricultural Extension Building i, Located at 2619 West Highway 21;Bryan,TX 77802 9. Road&Bridge Buildings i. Located at 2617 West Highway 21;Bryan,TX 77802 10, Brazos County Detention Facility i. Located at 1835 Sandy Point Road;Bryan,TX 77803 11. Juvenile Justice/Detention Center at Portables i, Located at 1904 West Highway 21;Bryan,TX 77803 12. Brazos County Administration Building i. Located at 200 South Texas Ave.;Bryan,TX 77803 13. Sheriff's Office Administration Building i. Located at 1700 Highway 21 West;Bryan,TX 77803 14. Maxwell Building/IT Building i. Located at 205 East 27th Street,Bryan,TX 77803 15. Exposition Center i. Located at 5827 Leonard Road,Bryan,TX 77807 16, Brazos County Storage/Anderson Street i. Located at 1500 George Bush Drive;College Station,TX 77840 17. Justice of the Peace Pct. 3 i. Located at 1500 George Bush Drive;College Station,TX 77840 18. Low Risk Facility i. Located at 1871 Sandy Point Road;Bryan,TX 77803 19. Old MHMR Building i. Located at 302 East 24th Street,Bryan,TX 77803 20. Elections Office i, Located at 300 East William Joel Bryan Parkway;Bryan,TX 77803 21. Boonville Heritage Park (Main Cabin, Courthouse, Lodge, Restrooms & Smokehouse) i. Located at 2421 Boonville Rd;Bryan,TX 77808 22. Facilities Services(Hwy 21 Location) i. Located at 4801 Texas Highway 21,Bryan,TX 77803 Exhibit A Page 2 of 5 23.Bed Bug Only—Detention Centers i. Brazos County Detention Facility—Address above Juvenile Justice/Detention Center at Portables—Address above C. INSURANCE REQUIREMENTS 1. Successful bidder must provide evidence of required insurance prior to award. Full description of insurance requirements are listed in the attached contract. D. AWARD 1. The contract award shall be based on, but not necessarily limited to, the following factors: • a) Cost b) Special needs and requirements of Brazos County c) Time needed to complete service d) Location of Contractor(distance that vehicles will travel for services). e) Contractors past performance record with Brazos County 2. Although the cost of products to be provided is an essential part of the award, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Contractor considered to be the best value to Brazos County. E. MISCELLANEOUS 1, Contractor must sign and agree to all terms and conditions of Brazos County Service Contract attached or quote submission will not be valid. 2. Contractor must submit and post all questions regarding this solicitation on the Brazos Valley e-Marketplace located at www.brazosbid,ionwave,net. Any questions received via email or phone call will not be answered. 3. The requirements of Subchapter J,Chapter 552,Government Code,may apply to this bid and the Contractor or vendor agrees that the contract can be terminated if the Contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter, This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b)of the Texas Government Code. F. QUOTES 1, Fill out section below and hand deliver or mail to the Brazos County Purchasing Department, 200 South Texas Ave., Suite 352; Bryan, TX 77803 in a sealed envelope clearly marked "IQ 21-008, Pest Control Services". Include the signed contract and a copy of the required insurance with the submission of quotes. The required Insurance is listed in the attached contract. Quotes must be received by the Brazos County Purchasing Department prior to 2:00p.m., Tuesday. August 18, 2020 or they will not be considered. Brazos County will not accept any pricing if delivered via email or fax. Pricing proposals or IQ's delivered to any other person or department other than previously specified,will not be considered responsive. • Exhibit A Page 3 of 5 Building/Location Cost/Month 1 Brazos County Courthouse $ V 2 Tax Office $ 3s 3 Facility Services $ 3J 4 Health Department $ J7) 5 Adult Probation/Annex Building $ 3 6 Brazos Center I Museum $ Lo S 7 Arena Hall $ 3D 8 Agricultural Extension Building $ 30 9 Road&Bridge Buildings $ 30 10 Brazos County Detention Facility $ P) 0 11 Juvenile Justice/Detention Center $ 12 Brazos County Administration Building $ l" 13 Sheriff's Office Administration Building $ 0 14 Maxwell Building/IT Building $ 3 5 15 Exposition Center $ C 5 16 Brazos County Storage/Anderson Street $ J- 17 Justice of the Peace Pct.3 $ 5D' 18 Low Risk Facility $ -36 19 Old MHMR Building $ 3 5 20 Election's Office $ 3� Boonville Heritage Park(Main Cabin, 21 Courthouse,Lodge,Restrooms, & $ 4 - Smokehouse) 22 Facilities Services(Hwy 21 Location) $ 3o Exhibit A Page 4 of 5 TOTAL $ qic Bed Bug Spray-Per Cell(Detention Centers 23 Only)-As needed basis $ ) CO fZY Cal 1 G. CONTRACTOR QUOTE CERTIFICATION The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid.Furthermore,the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid and agrees to do so for the term of this contract. The bidder also agrees to all of the terms and a condition contained in this document and agrees to be held to them for the term of this contract. CName of Company: A11 ,J-or feM— oiv7'-roI TaxID#: 50 - 03 -/f) ) D Address: $%ci l G Fee. b ran m [zap 6rtici o i 77I O Email: a ) I spar t- o l bC 6 ( 3(nal, I• cor» Telephone#: 0 l 1°1 - g d"/- d4 5 C 4 Printed Name: /j�l 1111 Di- Signature of Authorized Representative:lt 611- Exhibit A Page 5 of 5 �, of Brazos County A aC� PurchasingDepartment 200 S.TX.AVE.,STE 352 BRYAN,TX 77503 PHONE(979)361-4292 FAX(979)3614293 Addendum #1 to 21-008 Pest Control Services Issued: August 6,2020 Change: Change in Auto Liability Insurance Reason: Changing the Auto Liability Insurance requirement from $1,000,000.00 to $500,000.00. Please cross this out of the contract and add the new pricing and initial. This addendum should be signed by an authorized representative of the respondent and returned with the bid documents as specified in the bid. Acknowledgement of Addendum' j� m Signature: "I Printed Name: FD 1‘,1 lI \it BILLHOY-01 JTA►VIIAYO ACD DATE(MMIODNY1fY) CERTIFICATE OF LIABILITY INSURANCE DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER FQj ACT Dexter&Company of Central Texas,Inc. PHONE (979)7648d44 FAx 979 6947603 4030 Highway 6 S.Ste.310 (Arc,No.EA: (Alc,No):( ) College Station,TX 77845 Mass: INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Markel Insurance Company 38970 INSURED INSURER B: Billy Hoyt,dba Allstar Pest Control INSURER C: 8899 Green Branch Loop INSURER D: Bryan,TX 77808 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLJCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSO wvO IMMIDDIYYYY) (MMIDDIYYYYI COMMERCIAL GENERAL LABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES(Ea occurrence) $ MED EXP(Any one penmen) $ PERSONAL&ADV INJURY $ GENT_AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ POLICY n,PIG n LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY • COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS yy�� BODILY INJURY(Per accident) $ IRS ONLY _ AUTOSyyOLY ((PReraccidDAMAGE UMBRELLAL.IAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ ,$ A WORKERS COMPENSATION ST STATUTE ER AND EMPLOYERS'LIABILITY MWC0145739-01 4/12/2020 411212021 1,000,000 ANY PROPRIETORIPARTNER/EXECUDVE YIN X E.L EACH ACCIDENT $ OFFICERIM MBER EXCLUDED? N I A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,��0,000 IT yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L..DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 1e1,Additional Remarks Schedule,may be attached U more space Is required) The General Liability policy includes a blanket automatic additional insured endorsement that provides additional insured status to the certificate holder only when there is a written contract between the named insured and the certificate holder that requires such status.The General Liability policy contains a Broadening Endorsement with"Primary and Non-Contributory"wording.Waiver of Subrogation provided only when there is a written contract between the named insured and the certificate holder that requires such status.The Worker's Compensation Policy includes Blanket Waiver of Subrogation. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES.BE CANCELLED BEFORE Brazos CountyTHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 200 S Texas Ave Suite 352 Bryan,TX 77803 AUTHORIZED REPRESENTATIVE KQ r Q6-f �..41 - ALLSTO1 OP ID:CP i4CORU' RATE( `•� CERTIFICATE OF LIABILITY INSURANCE 10/01/2019 THIS CERTIFICATE IS ISSUED As A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES - BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WANED;subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 512-447-7773 2200cT Time Insurance Agency,Inc. Time Insurance Agency,Inc. MIME 512-447 7773 I FAX 512-440-0989 1405 East Riverside Drive (A/C,No,Est): (A/C,No): Austin,TX 78741 E.ks& Time Insurance Agency,Inc. INSURER(S)AFFORDING COVERAGE MUG* _ INSURER A:Gemini Insurance Co 10833 far'east Control INSURER B: e n T180S�Loop wsuRERo: ry INSURERD: INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. MSR AO R POLICYEEF POLICYEXP LTR, TYPEOFNSURANCE S POLICY DlMIDDYYYI mMDDIYYYV I LIMITS A X COMMERCULL GENERAL UABIUTY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE ' 1 OCCUR LGL0000801-06 10/01/2019 10/01/2020 War ENTEo 100,000 (£antxumence) S — MED EXP(Attu one omen) 5 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN1.AGGREGATE UNIT APPUES PER GENERAL AGGREGATE $ 2,000,000 X PoucY JPER LOC PRODUCTS-CC 4P/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILELIA$RRY COMBINED SINGLE INGlELIMB $ ANY AUTO BODILY INJURY(Per person) $ AUTOS ONLED LY `AUppTO��SyyUyypEEpp BODILY INJURY(Per accident) $ AUTOS ONLY _ AU Ci !IEY (Prr Y DAMAGE $ S UMBRELLA L1AB OCCUR EACH OCCURRENCE $ EXCESS UAB ! CLAIMS-MADE AGGREGATE $ DED RETENTIONS $ WORKERS COMPENSATION PER ER D EMPLOYERS'LIABLIY STATUTE Y/N I�MER/MCMEER EXCLUDED? C�� n N I A EL EACH ACCIDENT $ „) EL DISEASE-EA EMPLOYEE$ Eyyes,describe under DESCRIPTION OF OPERATIONS below E.L DISEASE'-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Romailm Schedule,may be attached If more space Is required) The General Liability policy includes a blanket automatic additional insured endorsement(provlision)that provides additional insured and waiver of subrogation status to the certificate holder only when there is a written contract between the named insured and the certificate holder that requires it. CERTIFICATE HOLDER CANCELLATION BRAZOSC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Brazos County Purchasing Dept. ACCORDANCE WITH THE POLICY PROVISIONS. 200 S.Texas Ave.#352 Bryan,TX 77803 AUTHORIZED REPRESENTATIVE.4 I ' '4 1® CERTIFICATE OF LIABILITY INSURANCE D 8/3 20220 m THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED • REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:It the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. • II SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT GEICO Rowe GEICO One GEICO Boulevard PHONE 1-866�08;9444 FAX FredericLsburg,VA 22412 (ANC,N°.EdI. fAallol• Enroll R1COMMEND@GEICO.COM 'Address - INSURER(S)AFFORDINOCOVERAOE ' NAIOS INSURER&GOVERNMENT EMPLOYEES INSURANCE COMPANY 22063 INSURED INSURER B: BILLY J HOYT INSURERC DBA ALL-STAR PEST CONTROL INSURERD. 8899 Green Branch Loop ' BRYAN, TX 77808 INSURERS INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT-TO WHICH-THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. - INSR' TYPE OF INSURANCE ' ADDL ,SUER POLICY NUMBER ' POLICY EFF POLICY EXP LIMITS LTR INSD WVD (MMIDDIYYYY) (MMIDDIYYYYI COMMERCIAL GENERAL UIBIUTY EACH OCCURRENCE $ DAMAGETO RENTED I CLAIMS-MADE El OCCURPREMISES(Ea occurrence') $ • MED.EXP(Any one person) $ - - - PERSONAL&ADV INJURY $ _ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ _ Ieouc '' I JET 'LOC PRODUCTS-COMP/OP AGG $ OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE UMW $ 500,000 (Ea accident) A ANY AUTO 9100016101 09 9/26/2020 4/26/2021 BODILY INJURY(Per person) $ OWNED X 'rSCHEDULED BODILY INJURY(Per accident) AUTOS ONLY AUTOS HIRED NON.OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY • - (Per accident) $ UMBRELLALIAB OCCUR EACH OCCURRENCE $ E(CESSLIABCLAIMS-MADE AGGREGATE $ - DEO 'RETENTIONS • . $ _ WORKERS'COMPENSATION )PER `OTH. AND EMPLOYERS'LIABILITY Y I N STATUTE , ER ANY PROPISETORIPARTNERIEXECUTIVE — N I A EL EACH ACCIDENT- --- $_.---..— OFFIGE 1/MDA8ER EXCWDTO7 (Mandatory in NH) EL DISEASE.EA EMPLOYEE $ II yes,describe under - - - DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101.Additlonal Remarks Schedule,may be attached if more space's required) 2014 CHEVROLET 1500 VEHICLE IDENTIFICATION NUMBER (VIN) : 3 GCP CPEHXEG2 0 4 5 8 0; 2019 DODGE RAM 1500 VEHICLE IDENTIFICATION NUMBER (VIN) : 1C6RREGT4KN650778 CERTIFICATE HOLDER CANCELLATION r BRAZOS COUNTY SHOULD ANY OF 1BABOVEAESCRIBED POWCIES BECANCELLED-BEFORE 200 S TEXAS AVE STE 352 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. BRYAN, TX 77803-3999 . AUTHORVFD.PFPRFSFNTATIVF II ;;%`'- ;. CITY OF BRYAN t `',; Thu Good LUe.Taursiylc- : :+�d�.rxu....v' 7l .10 Y qv 1 , ' 21-008 Addendum 1 - :a� 1 ''f r '�t Pest Control Services �q '2,2 �: •Issue:Date:.7/31/2020' - • :•, '�" • , K. Questions.Deadline: 8/11/2020 05:00 PM-."(CT)' `f r.4 �a K y �i,... 1 ` e � , ��� �,.. r �� ' ' e ,Response Deadline 8/18/2020 02 00 PM r(CT) y .•F N,r. • + d`S i'H p, :Brazos`County 4 y, .u Contact Information Contact: Ms. Kaitlyn Nachlinger Buyer Ill Address: Purchasing County Administration Building Ste. 352 200 South Texas Ave. Ste.352 Bryan,TX 77803 Phone: (979) 361-4285 Email: knachlinger@brazoscountybc.gov Page 1 of 3 pages Deadline:8/18/2020 02:00 PM(CT) 21-008 Addendum 1 tr T;1.B r tic i,s, v t� i "^i ? "__'Y„ -r's s��. zf I t 1,9„,Y# .4 c M1 4' Extent.Information '} ac lip, Numbers 21-00• 8 Addendum,1 , 'Title: Pest'Control Services s; 1 I Type u; i Brazos County Informal Quotations-•Manual • _ - r c , ,-yx t• Issue Date 5' 7/31/2020 °` • ," :f t F, QuestionDeadline ='8/11/2020,05 00 PM(CT) - " I Response Deadline: ..8/1:8/2020°02-:00`PM (CT) • " "", F' _ [I, Ship To Information I.• Billing:information t,: =4t` . Contact :Charles Wendt, . ' Address: Auditor's"Office =�' • Address:'Purchasing- ,' , " PO Box 91.4 .,e. ;?„ x ei}}r � f 4 nA'd' .•7 ql 'CountylAdministratlon Building . F Bryan,iTX'77806't Ste 352'- : • Phone (979)361-4350 ; { :200 South Texas Ave f Email mconkel@brazoscountyix.gov I • i • ` • :• • i Ste 352 ' .�..._:: .... 4" _..____ ": _,._;__ "$ Bryan;TX 77803 Phone "(979}361-,4290 . ' Fax ` (979)3614293 ' • : • '; Bid Attachments Service Contract-Pest Control Services.pdf ;,_View"na ne:,= Service Contract Exhibit A-Pest Control Services.pdf View Online ; Exhibit A Addendum #1.pdf View Online Addendum#1 Page 2 of 3 pages Deadline:8/18/2020 02:00 PM(CT) 21-008 Addendum 1 Supplier Information Company Name: All5tar 1' f Untro ) Contact Name: bl\\\1\ Address: 5S%V A ((Q,tjn Tara!1 Lh Luc? bnoyinf 13 I T6D% • Phone: R1( 9-8 5 5 Fax: Email: GL114arPes1-(Drt1'rol loc5 elr1G,i 1 . ton-) Supplier Notes By submitting your response,you certify that you are authorized to represent and bind your company. 6)111 St r Print Name Signatu • Page 3 of 3 pages Deadline:8/18/2020 02:00 PM(CT) 21-008 Addendum 1 t�TE OF'' , u ty .�rf.0 i ,Ui ' BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval requested from the Purchasing Department for the attached amended tabulation sheet to correct the awarded vendor for line 12d on Bid#25-073,Various Aggregates for the Road and Bridge Department. The primary award for 80,000#delivered to yard should be Rock Ridge Transport and the secondary award should be Statewide Materials Transport. TO: Commissioners Court FROM: Summer Dubec DATE: 02/13/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Purchasing requests approval of the attached amended tabulation sheet to correct the NOTES/EXCEPTIONS: awarded vendor for line 12d on Bid#25-073,Various Aggregates for the Road and Bridge Department. The primary award for 80,000#delivered to yard should be Rock Ridge Transport and the secondary award should be Statewide Materials Transport. ATTACHMENTS: File Name Description Type Fully Executed - BPI.pdf BPI Contract Backup Material Fully Executed - Rock Ridge Transport.pdf Rock Ridge Contract Backup Material Fully Executed - Statewide Materials Transport.pdf Statewide Contract Backup Material Fully Executed - Vulcan Construction Materials.pdf Vulcan Contract Backup Material Revised Bid Tabulation.pdf Revised Tabulation Backup Material 1/9/25,11:15AM Item Coversheet t % - . +\ BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 1/14/2025 ITEM: Approval of Award for BID#25-073 Various Aggregates, Cold Mix,&Other Road Materials. Recommended Award to the following: a. BPI Materials b. Rock Ridge Transport c.Statewide Materials Transport d.Vulcan Construction Materials. TO: Commissioners Court FROM: Summer Dubec DATE: 01/08/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type BID - BPI Materials LLC.pdf BPI Contract Backup Material BID - Rock Ridge Transport LLC.pdf Rock Ridge Contract Backup Material BID - Statewide.pdf Statewide Contract Backup Material BID - Vulcan Contract Backup Material _Vulcan Construction Materials LLC.pdf Bid Tabulation.pdf Tabulation Backup Material • https://brazos.novusagenda.com/Agenda WetkoverS heet.aspx?Item ID=29993 1/1 of I' • • • a <:• . o . REQUEST FOR BID BID NO. 25-073 Various Aggregates, Cold Mix, and Other Road Materials SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, November 26, 2024, 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S.Texas Ave. Suite 352 Bryan,TX 77803 Phone: (979)361-4290 Fax: (979)361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent,regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: -f27- l M L pr ey; itiAs , L LC. By(Print): .', t1. ,,.-.ems. 1-4- Title: {N- V.? , Physical Address: `1 cop 1 4 W t 2 � W ri IAA� , 7 7 Bo 7 F' Mailing Address: O.�o X. 1` T r-1 R-+`t —r —7 -7 8 © Co I Telephone: °,r(`i-8ZZ-74.0c Fax: 977-823- Z`S9 E-Mail: 17•rr.twf EDropi I-,cowl Bid No. 25-073 Page 2 of 20 Bids will be received at the Brazos County Administration Building,Purchasing Department,200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, November 26, 2024, at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for the purchase and delivery of various aggregates, cold mix, and other road materials needed for the county set forth in this bid request for a one (1) year period beginning February 1, 2025 through January 31, 2026 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request.All Respondent(s)are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid,the following definitions shall apply: a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County,Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR—The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f SUB-CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered;the Respondent(s)must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Bid No. 25-073 Page 3 of 20 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered.Respondent(s)with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s)must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty-day written notice is given. 11. The bid award shall be based on,but not necessarily limited to,the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples(if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid,Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Bid No. 25-073 Page 4 of 20 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract,when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s)to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s).Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 &Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to provide Bid No. 25-073 Page 5 of 20 Brazos County the"Certificate of Interested Parties",Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info_form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non-responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s)with Brazos County. 25. Three(3)references are to be provided by Respondent. Failure to submit references may result in disqualification of bid.Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive —not restrictive—and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the Bid No. 25-073 Page 6 of 20 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made,it is assumed the Respondent(s)is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan,TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. Bid No. 25-073 Page 7 of 20 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37.,This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve (12)month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. Bid No. 25-073 Page 8 of 20 C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days,and between the hours of 7:00 A.M. and 5:00 P.M.,Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2)hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 4. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations(IF APPLICABLE). 6. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 7. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third-party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management.The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and$1,000,000 Employer's Liability Insurance with waiver of subrogation. Bid No. 25-073 Page 9 of 20 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No. 25-073 Page 10 of 20 E. REFERENCES Respondent(s)shall provide a list of at least three(3)references,where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: + V c,-eso a f-4 ,p u N �r�c�N c.-V t Contact: Dew Icy Ne— F-f\-v Phone: 91 "I— '-k 12 —3 7 9 4 Email: r- 1p I ( u r1 es o a Go c,rc 1-y . o r q Company/Entity: Gln N ;o G . C• . Contact: C,p.rs 0 K•,s K« � Phone: 979 — (si9 — ©rl I Email: CA-rsos t. k: .scLni cL c • c.n vvt Company/Entity: l . ; - r ft-Pic Contact: E f-,; L A-+r A-ca.o Z A- Phone: 9 - — 3 j 5/ Email: e. l Arc �0 z A- e `o r y t -.P • l o✓ Bid No. 25-073 Page 11 of 20 F. SPECIFICATIONS 1. Unless otherwise specified,when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges,2014 Edition,except line item#1, 3,& 4 2004 Edition shall apply for these line items. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. Contractor must be able to haul a minimum of 1,000 tons per day for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck between the hours of 7AM-5PM. 5. Contractor must be available to deliver on a weekend if needed at no additional charge. 6. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County,the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County,the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 7. All pricing given that does not have rail delivery will remain firm for the term of this contract. 8. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid. 9. SPECIFICATIONS FOR CEMENT STABILIZED SAND a. CEMENT-Type I Portland Cement conforming to ASTM C150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of ASTM C33, and the following requirements: i. Classified as SW, SP, or SM by the United Soil Classification System of ASTM D2487. ii. Deleterious materials: 1. Clay lumps, ASTM C 142; less than 0.5 percent. Bid No. 25-073 Page 12 of 20 2. Lightweight pieces, ASTM C123; less than 5.0 percent. 3. Organic impurities,ASTM C40; color no darker than standard color. 4. Plasticity index of 4 or less when tested in accordance with ASTM D4318. c. WATER-Potable water,free of oils,acids,alkalis,organic matter,or other deleterious substances,meeting requirements of ASTM C94. d. TESTING REQUIREMENTS i. Mixing plant inspections may be performed periodically.Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of delivery for each day of placement in the work area. Specimens will be prepared in accordance with ASTM D1632 and tested for compressive strength in accordance with ASTM D1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand-cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 hours and 100 pounds per square inch in 7 days when compacted to 95% in accordance to ASTM D558 and when cured in accordance with ASTM D1632, and tested in accordance with ASTM D1633. Mix for general use shall contain a minimum of 1-1/2 sacks of cement per cubic yard. Compact mix with moisture content within plus or minus 2% of optimum moisture. The maximum compressive strength in 7 days shall be 400 psi. Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the maximum compressive strength requirements. e. MIXING: i. Thoroughly mix sand,cement, and water in proportions specified by the Design Requirements using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket at plant with time of loading directly after mixing. Material not placed and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR 1 'A"BACKFILL AGGREGATE(LIMESTONE) 1. Provide a material of specified size, 1 '/2 inch crushed and washed limestone. iv. SPECIFICATIONS FOR PROTECTION RIPRAP 1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of limestone or broken concrete. Cut all exposed reinforcement flush with all surfaces. G. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract. All unit prices are to include all delivery charges to Brazos County jobsites, including freight and pumping charges. Bid No. 25-073 Page 13 of 20 The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on Highway 21 in Bryan. The designation of"80,000 #AWIC"will include charges to deliver the material anywhere in the County. The designation of"58,420 # AWIC" are loads to be delivered in small dump trucks, not tractor-trailers; and will include charges to deliver the material anywhere in the County. Some sites do not have adequate space to turn around or do not allow for safe backing of a trailer to the dump site. LOADED AND HAULED-F.O.B.BRAZOS COUNTY(PRICE PER TON) Base Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded! Loaded/ Hauled Hauled Hauled to Anywhere Anywhere County Yard in County in County on SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base - Item 247, Type A, MP.4:30 20 M a+..30?o Mt'-: 3O.a o Grade 1 (-1,4 t so T•k 4- Zo T� : 62 q o Fsc: 1 • P G Iv -to AG • Product Name: When order is placed for line item#1 in this bid, it shall meet or exceed Texas 1 30,000 State Department of Highways and T /' r I Public Transportation Standard ` � , l� Specifications for Construction of Highways, Streets and Bridges. 2004 Edition. Product Number Flex Base - Item 247, Type A, Ma-k: 255° Mai= il.SO M4.4: 11.50 Grade 1-2 25.5O Tk+ .2 ` 7-k+ Q5o AO" I+�, 341.70 31.— y5•5e. Product Name: When order is placed for line item#2 in this bid, it shall meet or exceed TX Dot ---� e(". `- Z 2 30,000 Spec Book,2014 edition.. '1, Product Number Cem Treated Base(Plant Mix) - l'j a 4 : LIT Ma{: 41. t1 4-: 4"1. — Item 276, Class M, Type A, `7 T 14L s o 7-1` - to T.�{ 4.p Grade 1 2 F. . 9• . vv.: I O. Fsc: ?- • Ve." 57.j° 5`i .40 Bid No. 25-073 Page 14 of 20 3 5,000 Product Name: *When order is placed for line item#2 I in this bid,it shall meet or exceed Texas 5•i- . Ze �t' c Y P� GrAd12— State Department of Highways and Public Transportation Standard 1 ' Z Specifications for Construction of Highways, Streets and Bridges, 2014 Edition. Product Number Cold Mix/Asphalt Patch Materials Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Hauled Hauled Loaded/ Anywhere Anywhere Hauled to When order is placed for these line items in this bid,it shall meet County or exceed Texas State Department of Highways and Public in County in County Transportation Standard Specifications for Construction of Yard on SH Highways,Streets and Bridges,2004 Edition.Reference TxDOT 21 330 Table 3. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton TxDOT 330 Type I, Grade AA, N 0 Course Base 4 5,000 Product Name Product Number TxDOT 330 Type II, Grade CS, N o Medium Surface 5 4,000 Product Name Product Number TxDOT DMS-9210 Limestone Rock Asphalt 6 1,000 Product Name Product Number Bid No. 25-073 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to When order is placed for these line items in this bid, it shall meet Anywhere Anywhere County or exceed Texas State Department of Highways and Public in County in County Yard on Transportation Standard Specifications for Construction of SH 21 Highways,Streets and Bridges,2014 Edition. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Aggregate Tx DOT Item 302, N Type D, Grade 3 SAC-B (Limestone) 7 2,000 Product Name Product Number Aggregate TxDOT Item 302, Type D Grade 4 SAC-B (Limestone) 8 2,000 Product Name Product Number Aggregate TxDOT Item 302,Type L,Grade 4 N o A. 9 1,000 Product Name Product Number Bid No. 25-073 Page 16 of 20 Various Materials Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid,it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton 1 1/2" Limestone Backfill N o N o N o Aggregate- See Specifications on Page 9-10 of bid 10 3,000 Product Name Product Number Limestone Screenings 14A.{-: 31-35 TxDOT Item 334 T k;• 7 i Reference Table 2 for Fsc • 5 37.3o 11 1,000 raduation Product Name `11 (1 MAM . St+N A. "' .....fY�p.�i LUL JCrec9V.N5$ Product Number 1 Oversize Aggregate -3 x 6 Ni o NI o ,O TxDOT Item 459 Gabions 12 2,000 Limestone 3 x 6 �' �'' �' Product Name Product Number Washed Concrete Sand VAA.-4-: 1.2O TxDOT Item 421 i fk 4 i i_S5 13 500 Reference Table 6 Fsc. yo.7s Product Name L._)csL-1 S Product Number 3 + Cement Stabilized Sand - See M..4: 32$O VI alf •. 32 t' Ma}: 32.5" Specifications on Page 9-10 5 o 1:L A. so-1-A,A. „iv TA\-: S n s of bid 32 Fs�'.I-_ Fsc-_ $• Zs 14 10,000 ,{t. ,}1 zo 3g Product Name '. s(L`l` r+ Q � St \3•,1.,ZQ 1 `�Ncl Product Number J 1 Bid No. 25-073 Page 17 of 20 Rip Rap Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Riprap-TxDOT Item 432,Type 14 0 1s.k 0 11.J,o` 15 2,000 R A- Product Name Product Number Riprap - TxDOT Item 432, 2.3.4 N 1�� 12"Protection Rip Rap —1),A -3, 16 2,000 See Specifications on Page 10 of bid Product Name Product Number 17 Specific location of vendors plant for each line item ifrl more than one plant LLD 1 "a y �Jc� Pc0 —TX `l '1 (6n1 Bid No. 25-073 Page 18 of 20 18 Delivery time after receipt of purchase eZc order II 19 Contact person & phone number at L .Le_ S i—`�— each plant for each C\1 q - C2 3 3 - 5 C2_54 item if different. son b ; 20 Directions to plant -Fro r ro w.. f11vZ0S C.00N f� V�2A-cam 2.1 55 6v-� C.r e_1�c .4 G-V— L.: �� cT S wve_A- pr N aPs.o !3-d L A- Bid No. 25-073 Page 19 of 20 21 Number of Trucks and size owned by 5 - -2,o43 tr-c-; (S Respondent 4 0 _ S 3 - H. CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract,that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. Signed By: Typed Name: ;\\y4r Title: S c_ V . Company Name: �� ���cam; �. \g L L. C . Phone: Q1 1 - 22- 7 (p 0 S Mailing Address: -k 0 0 x I t-I- Email Address: \ . �-ew � 10 r 4-x • C Vendor Tax Identification Number: 14- 2 2 4 Z '7 S Bid No. 25-073 Page 20 of 20 END OF BID REQUEST NO. 25-073 VARIOUS AGGREGATES,COLD MIX,AND OTHER ROAD MATERIALS By signing below, Brazos County agrees that this bid, 25-073 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and condi ' ed herein. C-Cil) By: Y •t-� Brazos County Commissioner's Court: Date: p ,�,,,_c� �+ / a.d Attest: —04 " `'ma P,Lpq s .fig t- s14 o )�ttt -—C L'i Vie * Brazos County Clerk: (</g e) The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. f"seeferences (Section E) iuotations(Section G) 1 All Addendums(if applicable) D Certification of Bid (Section H) :1 Plif IIIt` FUEL PRICE RANGE FUEL SURCHARGE s $4.31-$4.50 PER GALLON 3% $4.51-$4.70 PER GALLON 6% $4.71-$4.90 PER GALLON 9% $4.91-$5.10 PER GALLON 12% $5.11-$5.30 PER GALLON 15% $5.31-$5.50 PER GALLON 18% $5.51-$5.70 PER GALLON 21% $5.71-$5.90 PER GALLON 24% $5.91-$6.10 PER GALLON 27% $6.11-$6.30 PER GALLON 30% $6.31-$6.50 PER GALLON 33% $6.51-$6.70 PER GALLON 36% $6.71-$6.90 PER GALLON 39% $6.91-$7.10 PER GALLON 42% $7.11-7.30 PER GALLON 45% $7.31-$7.50 PER GALLON 48% $7.51-$7.70 PER GALLON 51% $7.71-$7.90 PER GALLON 54% *FUEL SURCHARGE IS FIGURED USING THE AAA PUBLISHED CURRENT AVERAGE FOR THE BRYAN/COLLEGE STATION AREA AT TIME OF DELIVERY. LINK: https://gasprices.aaa.com/?state=TX M /2; -[ •. ''Z . •• 1rt7%'•+ ;ri� t . Jam" *L# REQUEST FOR BID BID NO. 25-073 Various Aggregates, Cold Mix, and Other Road Materials SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, November 26, 2024, 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S.Texas Ave. Suite 352 Bryan,TX 77803 Phone: (979)361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent,regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation,the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: Rock Ridge Transport,LLC By(Print): Randy Meachen Title: Owner Physical Address: 1389 CR 101 Giddings,TX 78942 PO Box 119 Gisddings,TX 78942 Mailing Address: Telephone: 979-540-6662 Fax: E-Mail: rockridgetexas@gmail.com Bid No. 25-073 Page 2 of 20 Bids will be received at the Brazos County Administration Building,Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, November 26, 2024, at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for the purchase and delivery of various aggregates, cold mix, and other road materials needed for the county set forth in this bid request for a one (1) year period beginning February 1, 2025 through January 31, 2026 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request.All Respondent(s)are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid,the following definitions shall apply: a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County,Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR—The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered;the Respondent(s)must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Bid No. 25-073 Page 3 of 20 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered.Respondent(s)with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty-day written notice is given. 11. The bid award shall be based on,but not necessarily limited to,the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid,Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Bid No. 25-073 Page 4 of 20 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract,when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s)to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s).Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 &Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to provide Bid No. 25-073 Page 5 of 20 Brazos County the"Certificate of Interested Parties",Form 1295 as required,for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info_form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non-responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https:/lbrazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s)with Brazos County. 25. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid.Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive —not restrictive—and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the Bid No. 25-073 Page 6 of 20 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan,TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. Bid No. 25-073 Page 7 of 20 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes,ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. Bid No. 25-073 Page 8 of 20 C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days,and between the hours of 7:00 A.M.and 5:00 P.M.,Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 4. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). 6. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 7. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third-party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. Bid No. 25-073 Page 9 of 20 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No. 25-073 Page 10 of 20 E. REFERENCES Respondent(s)shall provide a list of at least three(3)references,where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: Justin Iselt Bulldozing Contact: Justin Iselt Phone: 979-540-7006 Email:justiniselt@yahoo.com Company/Entity: Thomas Turfgrass Contact: Ricky Jordan Phone: 512-629-1597 Email: ricky@thomasturfgrass.com Company/Entity: Rocking H Farm Contact: Hoot Phone: 832-876-7636 rockinghoot69@gmail.com Email: Bid No. 25-073 Page 11 of 20 F. SPECIFICATIONS 1. Unless otherwise specified,when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges,2014 Edition,except line item#1, 3,& 4 2004 Edition shall apply for these line items. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. Contractor must be able to haul a minimum of 1,000 tons per day for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck between the hours of 7AM-5PM. 5. Contractor must be available to deliver on a weekend if needed at no additional charge. 6. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County,the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s)or Brazos County,the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 7. All pricing given that does not have rail delivery will remain firm for the term of this contract. 8. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid. 9. SPECIFICATIONS FOR CEMENT STABILIZED SAND a. CEMENT-Type I Portland Cement conforming to ASTM C 150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of ASTM C33, and the following requirements: i. Classified as SW, SP,or SM by the United Soil Classification System of ASTM D2487. ii. Deleterious materials: 1. Clay lumps,ASTM C 142; less than 0.5 percent. Bid No. 25-073 Page 12 of 20 2. Lightweight pieces, ASTM C 123; less than 5.0 percent. 3. Organic impurities,ASTM C40; color no darker than standard color. 4. Plasticity index of 4 or less when tested in accordance with ASTM D4318. c. WATER-Potable water,free of oils,acids,alkalis,organic matter,or other deleterious substances, meeting requirements of ASTM C94. d. TESTING REQUIREMENTS i. Mixing plant inspections may be performed periodically.Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of delivery for each day of placement in the work area. Specimens will be prepared in accordance with ASTM D1632 and tested for compressive strength in accordance with ASTM D1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand-cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 hours and 100 pounds per square inch in 7 days when compacted to 95% in accordance to ASTM D558 and when cured in accordance with ASTM D1632, and tested in accordance with ASTM D1633. Mix for general use shall contain a minimum of 1-'/2 sacks of cement per cubic yard. Compact mix with moisture content within plus or minus 2% of optimum moisture. The maximum compressive strength in 7 days shall be 400 psi. Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the maximum compressive strength requirements. e. MIXING: i. Thoroughly mix sand,cement, and water in proportions specified by the Design Requirements using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket at plant with time of loading directly after mixing. Material not placed and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR 1 'A"BACKFILL AGGREGATE(LIMESTONE) 1. Provide a material of specified size, 1 '/2 inch crushed and washed limestone. iv. SPECIFICATIONS FOR PROTECTION RIPRAP 1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of limestone or broken concrete. Cut all exposed reinforcement flush with all surfaces. G. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract. All unit prices are to include all delivery charges to Brazos County jobsites,including freight and pumping charges. Bid No. 25-073 Page 13 of 20 The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on Highway 21 in Bryan. The designation of"80,000 #AWIC" will include charges to deliver the material anywhere in the County. The designation of"58,420 # AWIC" are loads to be delivered in small dump trucks, not tractor-trailers; and will include charges to deliver the material anywhere in the County. Some sites do not have adequate space to turn around or do not allow for safe backing of a trailer to the dump site. LOADED AND HAULED-F.O.B.BRAZOS COUNTY(PRICE PER TON) Base Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to Anywhere Anywhere County Yard in County in County on SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base - Item 247, Type A, Grade 1 no bid no bid no bid Product Name: When order is placed for line item#1 in this bid, it shall meet or exceed Texas 1 30,000 State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2004 Edition. Product Number Flex Base - Item 247, Type A, Grade 1-2 $8.00 $40.25 $40.25 $26.21 Product Name: When order is placed for line item#2 in Wilco Bauer Aggregates A I=2 base this bid, it shall meet or exceed TX Dot 2 30,000 Spec Book,2014 edition.. Product Number Cem Treated Base(Plant Mix) - Item 276, Class M, Type A, no bid no bid no bid not bid Grade 1-2 Bid No. 25-073 Page 14 of 20 3 5,000 Product Name: *When order is placed for line item #2 in this bid,it shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2014 Edition. Product Number Cold Mix/Asphalt Patch Materials Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Hauled Hauled Loaded/ Anywhere Anywhere Hauled to When order is placed for these line items in this bid,it shall meet yw yw in Countyin CountyCounty or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Yard on SH Highways,Streets and Bridges,2004 Edition.Reference TxDOT 21 330 Table 3. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton TxDOT 330 Type I, Grade AA, no bid Course Base 4 5,000 Product Name Product Number TxDOT 330 Type II, Grade CS, no bid Medium Surface 5 4,000 Product Name Product Number TxDOT DMS-9210 Limestone Rock Asphalt No bid 6 1,000 Product Name Product Number Bid No. 25-073 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to When order is placed for these line items in this bid,it shall meet Anywhere Anywhere County or exceed Texas State Department of Highways and Public in County in County Yard on Transportation Standard Specifications for Construction of SH 21 Highways,Streets and Bridges,2014 Edition. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Aggregate Tx DOT Item 302, Type D, Grade 3 SAC-B no bid (Limestone) 7 2,000 Product Name Product Number Aggregate TxDOT Item 302, Type D Grade 4 SAC-B (Limestone) no bid 8 2,000 Product Name Product Number Aggregate TxDOT Item 302,Type L,Grade 4 no bid 9 1,000 Product Name Product Number Bid No. 25-073 Page 16 of 20 Various Materials Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton 1 1/2" Limestone Backfill Aggregate-See Specifications $46.21 $46.21 $30.50 on Page 9-10 of bid 10 3,000 Product Name Wilco Bauer 1 1/4"bedding Product Number Limestone Screenings TxDOT Item 334 $22.50 Reference Table 2 for 11 1,000 aduation Product Name Wilco Bauer Screenings Product Number Oversize Aggregate -3 x 6 TxDOT Item 459 Gabions $43.21 $43.21 $28.50 12 2,000 Limestone 3 x 6 Product Name Wilco Bauer 2 x 6 Product Number Washed Concrete Sand $14.12 TxDOT Item 421 13 500 Reference Table 6 Product Name Travis Materials Hearne concrete sand Product Number Cement Stabilized Sand — See Specifications on Page 9-10 no bid no bid no bid no bid of bid 14 10,000 Product Name Product Number Bid No. 25-073 Page 17 of 20 Rip Rap Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Riprap-TxDOT Item 432,Type R $80.00 $76.00 $60.00 15 2,000 Product Name CTSA 18"Rip Rap Product Number Riprap - TxDOT Item 432, 2.3.4 12"Protection Rip Rap $80.00 $76.00 $60.00 16 2,000 See Specifications on Page 10 of bid Product Name CTSA 12" Rip Rap Product Number 17 Specific location of vendors plant for A 1-2 base, 1 1/4"backfill,.limestone screenings,oversized aggregates 3 x 6,: each line item if Wilco Aggregates Bauer Pit, 2200 FM 487 Jarrell,TX 76537 more than one plant Rip Rap TXDOT item 432,Item R and Rip Rap TXDOT Item 432 2,3,4: Central Texas Stone and Aggregates, 875 CR 239 Florence,TX 78527 Comncrete Sand:Travis Materials Hearne: 16164 Union Bend Rd.Hearne,TX 77836 Bid No. 25-073 Page 18 of 20 18 Delivery time after 2 business days receipt of purchase order 19 Contact person & phone number at Randy Meachen each plant for each 979-540-6662 item if different. 20 Directions to plant Wilco Bauer: 79 W to IH 35 North to exit 274,north on feeder to C.Bud Stockton Loop.Turn left to CR 487, 1.4 miles on the right Central Texas Stone and Aggregate:79 West to IH 25 North to TX 1295 North to Rattle Snake Rd,turh rudge,go past 4 way and olant on the left. Travis Materials Hearne:TX 2312 East to TX 50 North,turn left on Union Bend Road to plant. Bid No. 25-073 Page 19 of 20 21 Number of Trucks and size owned by Respondent Zero owned trucks,brokering 40 ploius belly dump,end dump,amnd tandem dump trucks H. CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract,that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. By: ,, p, /�B Signed andy Meachen g Randy Meachen Owner Typed Name: Title: Company Name: Rock Ridge Transport, LLC Phone: Rock Ridge Transport, KLKLC PO Box 119 Giddings,TX 78942 Mailing Address: Email Address: rockridgetexas@gmail.com Vendor Tax Identification Number: 33-1332104 Bid No. 25-073 Page 20 of 20 END OF BID REQUEST NO.25-073 VARIOUS AGGREGATES, COLD MIX,AND OTHER ROAD MATERIALS By signing below,Brazos County agrees that this bid, 25-073 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and condit' ontained herein. By: ` Brazos County Commissioner's Court: C c L.Lm-4- v.Ct- Date: 0,...,,,-,o es-y" 1 �S� Attest: c+ - 0 20v, -- 4:Jul. +ALA-Act,n,,. C_1„; art_ Brazos County Clerk: 61,c RffJ iV\c Ght_c i3 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. ❑ References(Section E) El Quotations(Section G) El All Addendums (if applicable) ❑ Certification of Bid (Section H) CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 • Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2024-1243097 Rock Ridge Transport,LLC Giddings,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/25/2024 being filed. Brazos County Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Bid No.25-073 Various Aggregates,Cold Mix,and other Road Materials Nature of interest 4 Name of Interested PartyCity,State,Country(place of business) (check applicable) Pp ) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION Radny Meachen 08/09/1975 My name is , and my date of birth is PO Box 119 Giddings,TX 78942 USA My address is . (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Lee Texas 25th November 24 Executed in County, State of ,on the day of ,20 (month) (year) ature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.5dd2ace2 ,.•..........�,. -: r. Op '. ...1,.'7,7cy i'- \\7":7-;\ j; '.. 1 d:V .,,r y o .- REQUEST FOR BID BID NO. 25-073 Various Aggregates, Cold Mix, and Other Road Materials SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, November 26, 2024, 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S.Texas Ave. Suite 352 Bryan,TX 77803 Phone: (979)361-4290 Fax: (979)361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent,regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: Sk1A- ..w10►Z NA[ -v,c /�C`�(e.9f\`e - 0 LiTb By(Print): ��rl L ,n 7i Title: 1.: ''TLI -1, a,1eS N191( Physical Address: 9,0 1 6. Z* (all- le, bt. - 'Pi S63 Mailing Address: T.0 . b`f, lobo OQ.S(\o( ) ti e to53 Telephone'' (oM 'U1 C11 Fax: E-Mail: 14 ryi ® id d Ira-AM CtIS (:OM Bid No. 25-073 Page 2 of 20 Bids will be received at the Brazos County Administration Building, Purchasing Department,200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, November 26, 2024, at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for the purchase and delivery of various aggregates, cold mix, and other road materials needed for the county set forth in this bid request for a one (1) year period beginning February 1, 2025 through January 31, 2026 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request.All Respondent(s)are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Defmitions:In order to simplify the language throughout this bid,the following definitions shall apply: a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County,Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR—The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s)must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Bid No. 25-073 Page 3 of 20 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered.Respondent(s)with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at httos://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty-day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid,Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Bid No. 25-073 Page 4 of 20 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract,when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s)to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s).Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89&Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to provide Bid No. 25-073 Page 5 of 20 Brazos County the"Certificate of Interested Parties",Form 1295 as required,for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info_form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non-responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s)with Brazos County. 25. Three(3)references are to be provided by Respondent. Failure to submit references may result in disqualification of bid.Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive —not restrictive—and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the Bid No. 25-073 Page 6 of 20 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made,it is assumed the Respondent(s)is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid,they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O.Box 914 Bryan,TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. Bid No. 25-073 Page 7 of 20 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County,County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s)understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted,as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes,ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. Bid No. 25-073 Page 8 of 20 C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days,and between the hours of 7:00 A.M.and 5:00 P.M.,Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 4. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations(IF APPLICABLE). 6. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 7. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third-party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. Bid No. 25-073 Page 9 of 20 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No. 25-073 Page 10 of 20 E. REFERENCES Respondent(s)shall provide a list of at least three(3)references,where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s)are not allowed to use Brazos County as a reference. Company/Entity: Zy-a.7.os ? r -G Contact: -5\ It (Pfeld►-t+- Phone: "V net ' t Z 'J l JS Email: lov prtwit-1r ® 190i-VNIC. C.e►�n Company/Entity: � ? Contact: Le ll t 2 W'+ Phone: q qq • 0z/4 • 5 I q Email: bt!.)l ' clo ter ( 9 , - C cnYI Company/Entity: Lai( ut ap9 t- t rs3 Contact: Oak. 1 ICl L1 P3r Phone: 0 t q l q 9 a zJ -l-{' • Soz," 2.44 -4*&S Email: VA. r17.1 PX © \WM 4 LA 9 ' . twm Bid No. 25-073 Page 11 of 20 F. SPECIFICATIONS 1. Unless otherwise specified,when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges,2014 Edition,except line item#1, 3,& 4 2004 Edition shall apply for these line items. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. Contractor must be able to haul a minimum of 1,000 tons per day for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck between the hours of 7AM-SPM. 5. Contractor must be available to deliver on a weekend if needed at no additional charge. 6. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County,the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s)or Brazos County,the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 7. All pricing given that does not have rail delivery will remain firm for the term of this contract. 8. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid. 9. SPECIFICATIONS FOR CEMENT STABILIZED SAND a. CEMENT-Type I Portland Cement conforming to ASTM C150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of ASTM C33, and the following requirements: i. Classified as SW,SP,or SM by the United Soil Classification System of ASTM D2487. ii. Deleterious materials: 1. Clay lumps,ASTM C142; less than 0.5 percent. Bid No. 25-073 Page 12 of 20 2. Lightweight pieces, ASTM C 123; less than 5.0 percent. 3. Organic impurities,ASTM C40; color no darker than standard color. 4. Plasticity index of 4 or less when tested in accordance with ASTM D4318. c. WATER-Potable water,free of oils,acids,alkalis,organic matter,or other deleterious substances, meeting requirements of ASTM C94. d. TESTING REQUIREMENTS i. Mixing plant inspections may be performed periodically.Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of delivery for each day of placement in the work area. Specimens will be prepared in accordance with ASTM D1632 and tested for compressive strength in accordance with ASTM D1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand-cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 hours and 100 pounds per square inch in 7 days when compacted to 95% in accordance to ASTM D558 and when cured in accordance with ASTM D1632, and tested in accordance with ASTM D1633. Mix for general use shall contain a minimum of 1-Y2 sacks of cement per cubic yard. Compact mix with moisture content within plus or minus 2% of optimum moisture. The maximum compressive strength in 7 days shall be 400 psi. Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the maximum compressive strength requirements. e. MIXING: i. Thoroughly mix sand,cement, and water in proportions specified by the Design Requirements using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket at plant with time of loading directly after mixing. Material not placed and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR I ''A"BACKFILL AGGREGATE (LIMESTONE) 1. Provide a material of specified size, 1 'V2 inch crushed and washed limestone. iv. SPECIFICATIONS FOR PROTECTION RIPRAP 1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of limestone or broken concrete. Cut all exposed reinforcement flush with all surfaces. G. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract. All unit prices are to include all delivery charges to Brazos County jobsites, including freight and pumping charges. Bid No. 25-073 Page 13 of 20 The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on Highway 21 in Bryan. The designation of"80,000 #AWIC"will include charges to deliver the material anywhere in the County. The designation of"58,420 # AWIC" are loads to be delivered in small dump trucks, not tractor-trailers; and will include charges to deliver the material anywhere in the County. Some sites do not have adequate space to turn around or do not allow for safe backing of a trailer to the dump site. LOADED AND HAULED-F.O.B.BRAZOS COUNTY(PRICE PER TON) Base Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to Anywhere Anywhere County Yard in County in County on SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base - Item 247, Type A, ��J Grade 1 1\1 b Product Name: ,SZ7U When order is placed for line item#1 in this hid, it shall meet or exceed Texas 1 30,000 State Department of Highways and `� Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2009 Edition. Product Number Flex Base - Item 247, Type A, L4111' 1Z.U0 µFri iL OD Grade 1-2 � 1�- cirr l� -?A. 26.0D Product Name: When order is placed for line item#2 in 'O ii,,, _A —r�i /�L lit e I-Z this bid,it shall meet or exceed TX Dot 2 30,000 Spec Book,2014 edition.. LZ-o 14 OD iTlb- Product Number Cem Treated Base(Plant Mix) - Item 276, Class M, Type A, �1 Grade 1-2 �� '1`"e O,-pP 1165 'l ei ,+ pn it,+ l)hen b1e price- 0-1`e- ab vz S'6° Per galls . Cf 0 "eras Bid No. 25-073 Page 14 of 20 3 5,000 Product Name: *When order is placed for line item##2 in this bid,it shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2014 Edition. Product Number Cold Mix/Asphalt Patch Materials Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Hauled Hauled Loaded/ Anywhere Anywhere Hauled to When order is placed for these line items in this bid.it shall meet County or exceed Texas State Department of Highways and Public in County in County Transportation Standard Specifications for Construction of Yard on SH Highways,Streets and Bridges,2004 Edition.Reference TxDOT 21 330 Table 3. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton TxDOT 330 Type I, Grade AA, Course Base Ni7 4 5,000 Product Name Product Number TxDOT 330 Type II, Grade CS, Medium Surface 5 4,000 Product Name Product Number TxDOT DMS-9210 Limestone Rock Asphalt 6 1,000 Product Name Product Number Bid No. 25-073 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to When order is placed for these line items in this bid, it shall meet Anywhere Anywhere County or exceed Texas State Department of Highways and Public in County in County Yard on Transportation Standard Specifications for Construction of SH 21 Highways,Streets and Bridges,2014 Edition. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Aggregate Tx DOT Item 302, Type D, Grade 3 SAC-B (Limestone) `e, 7 2,000 C" Product Name Product Number Aggregate TxDOT Item 302, Type D Grade 4 SAC-B (Limestone) t\� 8 2,000 `�^ Product Name Product Number Aggregate TxDOT Item 302,Type L,Grade 4 0) 9 1,000 Product Name Product Number Bid No. 25-073 Page 16 of 20 Various Materials Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton 1 1/2" Limestone Backfill 1,,i 5 710 Vat 313.10 Aggregate-See Specifications � Fi2T. il,z' ii•a7 on Page 9-10 of bid 10 3,000 Product Name 11►2 ' me,or 1 _ ' - 1 C.C` Product Number �1 � Limestone Screenings pAcd 6.00 TxDOT Item 334 15•qd Reference Table 2 for ,ii0 11 1,000 raduation Product Name n bi t rte Scre-en 'fp Product Number Oversize Aggregate-3 x 6 Ike• 1.L'19 ••ICc-. 0.15 TxDOT Item 459 Gabions i i . ` ,r I� 12 2,000 Limestone 3 x 6 Product Name t 5 L5 x -cne, Product Number Washed Concrete Sand jr-11a✓ 10.35 TxDOT Item 421 • 13 500 Reference Table 6 14.Q6 Product Name \i 1 th /1_n„M, G_ __1 Product Number P�JI l.F� cam(r,�• �•�U 1U Cement Stabilized Sand — See Specifications on Page 9-10b of bid 14 10,000 Product Name Product Number A.PQ�tes o f e-1 11+- �1��1 toile ) Bid No. 25-073 Page 17 of 20 Rip Rap Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid,it shall meet or exceed Texas State Department of Highways and Public Hauled Hauled County Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Riprap-TxDOT Item 432,Type t mak. D.Z6 61 a . 3Q;z6 R Ucr 16-3_ r' t, 15 2,000 gawp ilav,W Product Name t t-,yC, 19, 1, 24 Product Number Riprap - TxDOT Item 432, 2.3.4 12"Protection Rip Rap ��� b 16 2,000 See Specifications on Page 10 of bid Product Name Product Number 17 Specific location of ,Q ,,, vendors plant for ' -I t `s 6 , 19 , 15 each line item if C n �& l -Dnei — Ik more than one plant •U .� 15� CA 42, vou3e., —� , 'l(o(o(o 10 .—rs vials 13L1 C21d3 OciikotiCei[ 1 i-e;? 0 ft) it _ C� Connefs Ciushal one 9)(0 2 ice. 37Lj G V17� , i tiC'• 7t¢(o U 3 Vern 13 q19) cu 763 eorr eiat;Tic, 1(vS • ,k 5C cLp1p1 Wr 4o ei e + 044 c i)lPen Viesd ?nc.-5 are- °`te- , t E `en V)o- • Bid No. 25-073 Page 18 of 20 18 Delivery time after receipt of purchase (iN6r1 4 order 19 Contact person at np ��1 IN i p phone number at up n 4Jl. each plant for each aN514 - 3oc - 0382 item if different. UI o,,tAD,,al-3 517-- 2e4 - sgSZ 2e& Lkb(41 rne,r Z 1 - 'lbq to I 20 Directions to plant n` l.JbN'n - ®Vklok4 L 40 W 1 Cp.. Z5.,i ® CR, 7�z ; Q 02. 255 .•Fin /413 1 , Z tu.c.I eS - o callvdre. on Uot iakb y tkoq 7.l *KA_ &Qd I' © a a Os - 1 . ‘ en ame.. 1Yett . - kitwki Li Io--rne ; Oftn (i? 153 - -p Ilcna) 40 OVA' ern Fart— On Bid No. 25-073 Page 19 of 20 21 Number of Trucks and size owned by NO fQ* — 5 Respondent — 35 H. CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract,that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. Signed By: 411111r.9 `! (4,5 Typed Name: Ya w}(\ Len t. Title: Ce. 110 301p,, , r, Company Name: . 161a� VigaI U�D Phone: - 22-4 - Sf10�1 Mailing Address: V. 0. 1)0.-Nk 1 bar) Uorbr , `X. 9930_5 Email Address: C�0E1 ® ao4de.tcY -rk 1 c . coin Vendor Tax Identification Number: I - 213 L¢Bto z Bid No. 25-073 Page 20 of 20 END OF BID REQUEST NO. 25-073 VARIOUS AGGREGATES,COLD MIX,AND OTHER ROAD MATERIALS By signing below, Brazos County agrees that this bid, 25-073 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and conditions contained herein. By: Ck....., ...--.---C':..,?.....—,Ltak...—„,..„ Brazos County Commissioner's Court: 0 b �n v(��—. Date: G ,.�-Q,� / `� a (� �� ' 'i Attest: n o ,,e �iti•— '' �, A.. 4...A. ,C h; 4, f 1a+ -- Brazos County Clerk: IP- N (a G The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. ❑ References (Section E) ❑ Quotations (Section G) ❑ All Addendums (if applicable) r ❑ Certification of Bid (Section H) i" ' # ' , td� " ti - , .t CO . l�T -;.„ REQUEST FOR BID BID NO. 25-073 Various Aggregates, Cold Mix, and Other Road Materials SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, November 26, 2024, 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979)361-4290 Fax: (979)361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent,regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: \V t UAL CO v\S}-1(u(- t O \ NNW R.)6 CA S ) By(Print): v\ Title: A 1,-15 t Physical Address: \\Q\ v- %or\ PV.A .e.. ,Say-\ 17..1(0 Mailing Address: f b)( icvlSSb 5aY\ Anlo l'if) TX 182-19 Telephone: 2 IO-coos-04 ►et Fax: 7-tO -52.i-3555 E-Mail: t'C rien J €\I N- Lr o;I -Coen Bid No. 25-073 Page 2 of 20 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, November 26, 2024, at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for the purchase and delivery of various aggregates, cold mix, and other road materials needed for the county set forth in this bid request for a one (1) year period beginning February 1, 2025 through January 31, 2026 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s)are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid,the following definitions • shall apply: ' a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County,Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR—The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered;the Respondent(s)must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Bid No. 25-073 Page 3 of 20 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered.Respondent(s)with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County n'tay cancel this Contract at any time for any reason, provided a thirty-day written notice is given. 11. The bid award shall be based on, but not necessarily limited to,the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery • f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid,Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Bid No. 25-073 Page 4 of 20 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract,when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s)to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. • 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 &Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to provide Bid No. 25-073 Page 5 of 20 Brazos County the"Certificate of Interested Parties",Form 1295 as required,for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info_fonn1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non-responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s)with Brazos County. 25. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid.Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive —not restrictive—and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the Bid No. 25-073 Page 6 of 20 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes ally contradicting tern-is-throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. Bid No. 25-073 Page 7 of 20 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. Bid No. 25-073 Page 8 of 20 C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days,and between the hours of 7:00 A.M.and 5:00 P.M.,Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 4. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). 6. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 7. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third-party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. Bid No. 25-073 Page 9 of 20 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and Character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No. 25-073 Page 10 of 20 E. REFERENCES Respondent(s)shall provide a list of at least three(3)references,where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: L\\OeX1- COLAn4�l Contact: \-`()(01 & Phone: Lqi30 33( - (00-7 Email: Company/Entity: Dlian j k . Cou' 1\( Contact: Wyk i$, (fx55 i 6 y Phone: ( Oq>(6$2 Z- 4-b Email: Company/Entity: ii\\\\ONAS(Ar1 COL-An it y Contact: I�-e 1 Yl A-V(D\Lb c-' f Phone: (S 11) 4Li3 - 1 S-((p Email: Bid No. 25-073 Page 11 of 20 F. SPECIFICATIONS 1. Unless otherwise specified,when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges,2014 Edition,except line item#1, 3,& 4 2004 Edition shall apply for these line items. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. Contractor must be able to haul a minimum of 1,000 tons per day for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck between the hours of 7AM-5PM. 5. Contractor must be available to deliver on a weekend if needed at no additional charge. 6. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County, the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s)or Brazos County, the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 7. All pricing given that does not have rail delivery will remain firm for the term of this contract. 8. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid. 9. SPECIFICATIONS FOR CEMENT STABILIZED SAND a. CEMENT-Type I Portland Cement conforming to ASTM C 150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of ASTM C33, and the following requirements: i. Classified as SW, SP, or SM by the United Soil Classification System of ASTM D2487. ii. Deleterious materials: 1. Clay lumps, ASTM C142; less than 0.5 percent. Bid No. 25-073 Page 12 of 20 2. Lightweight pieces, ASTM C 123; less than 5.0 percent. 3. Organic impurities,ASTM C40; color no darker than standard color. 4. Plasticity index of 4 or less when tested in accordance with ASTM D4318. c. WATER-Potable water,free of oils,acids,alkalis,organic matter,or other deleterious substances, meeting requirements of ASTM C94. d. TESTING REQUIREMENTS i. Mixing plant inspections may be performed periodically. Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of delivery for each day of placement in the work area. Specimens will be prepared in accordance with ASTM D1632 and tested for compressive strength in accordance with ASTM D1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand-cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 hours and 100 pounds per square inch in 7 days when compacted to 95% in accordance to ASTM D558 and when cured in accordance with ASTM D1632, and tested in accordance with ASTM D1633. Mix for general use shall contain a minimum of 1-%2 sacks of cement per cubic yard. Compact mix with moisture content within plus or minus 2% of optimum moisture. The maximum compressive strength in 7 days shall be 400 psi. Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the maximum compressive strength requirements. e. MIXING: i. Thoroughly mix sand, cement, and water in proportions specified by the Design Requirements using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket at plant with time of loading directly after mixing. Material not placed and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR 1 %"BACKFILL AGGREGATE (LIMESTONE) 1. Provide a material of specified size, 1 '/2 inch crushed and washed limestone. iv. SPECIFICATIONS FOR PROTECTION RIPRAP 1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of limestone or broken concrete. Cut all exposed reinforcement flush with all surfaces. G. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract. All unit prices are to include all delivery charges to Brazos County jobsites, including freight and pumping charges. Bid No. 25-073 Page 13 of 20 The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on Highway 21 in Bryan. The designation of"80,000 # AWIC" will include charges to deliver the material anywhere in the County. The designation of"58,420 # AWIC" are loads to be delivered in small dump trucks, not tractor-trailers; and will include charges to deliver the material anywhere in the County. Some sites do not have adequate space to turn around or do not allow for safe backing of a trailer to the dump site. LOADED AND HAULED-F.O.B.BRAZOS COUNTY(PRICE PER TON) Base Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to Anywhere Anywhere County Yard in County in County on SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base - Item 247, Type A, Grade 1 L-P2 S'SV.5'e Product Name: When order is placed for litre item#1 in —(— / r I K this bid, it shall meet or exceed Texas v 1 30,000 State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2004 Edition. Product Number f 51 q i es" Flex Base - Item 247, Type A, Grade 1-2 51 I 3 43-4,so Lita Product Name: When order is placed for line item#2 in ` r, (, �P this bid, it shall meet or exceed TX Dot l7 f 2 30,000 Spec Book,2014 edition.. a - Product Number L576gjCCS Cem Treated Base (Plant Mix) - Item 276, Class M, Type A, Grade 1-2 Bid No. 25-073 Page 14 of 20 3 5,000 Product Name: *When order is placed for line item #2 in this bid,it shall meet or exceed Texas State Department of Highways and Public Transportation Standard , nl fi0 Specifications for Construction of Highways, Streets and Bridges, 2014 Edition. Product Number Cold Mix/Asphalt Patch Materials Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Hauled Hauled Loaded/ Anywhere Anywhere Hauled to When order is placed for these line items in this hid,it shall meet County or exceed Texas State Department of Highways and Public in County in County Transportation Standard Specifications for Construction of Yard on SH Highways,Streets and Bridges,2004 Edition.Reference TxDOT 21 330 Table 3. ' Item Tonnage Description Per Ton Per Ton Per Ton Per Ton TxDOT 330 Type I, Grade AA, Course Base $1 )9 33 4 5,000 Product Name L -A jlULVA00.S-e IN( AA 1- Product Number UZ,7'645 TxDOT 330 Type II, Grade CS, Medium Surface $1'54,33 5 4,000 Product Name l'(O&W,I X I y C5+ Product Number TxDOT DMS-9210 Limestone Rock Asphalt 65- 33 6 1,000 Product Name Product Number 4.1:146 Bid No. 25-073 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to When order is placed for these line items in this bid, it shall meet Anywhere Anywhere County or exceed Texas State Department of Highways and Public in County in County Yard on Transportation Standard Specifications for Construction of SH 21 Highways,Streets and Bridges,2014 Edition. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Aggregate Tx DOT Item 302, Type D, Grade 3 SAC-B (Limestone) 7 2,000 Product Name A 0 61 Product Number J Aggregate TxDOT Item 302, Type D Grade 4 SAC-B (Limestone) 8 2,000 Product Name s to Product Number Aggregate TxDOT Item 302,Type L,Grade 4 9 1,000 Product Name Product Number Bid No. 25-073 Page 16 of 20 Various Materials Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description • Per Ton Per Ton Per Ton Per Ton 1 1/2" Limestone Backfill Aggregate-See Specifications on Page 9-10 of bid 10 3,000 Product Name p� „� no y� Product Number ��( Limestone Screenings TxDOT Item 334 Reference Table 2 for 11 1,000 raduation Product Name giD Product Number Oversize Aggregate- 3 x 6 TxDOT Item 459 Gabions j 3 $0'j-g \Pal= 2S. 12 2,000 Limestone 3 x 6 Product Name 3)(s r r-i me Product Number l l 17 u.'O Washed Concrete Sand `� TxDOT Item 421 13 500 Reference Table 6 Product Name � l Product Number I V " 13F Cement Stabilized Sand — See Specifications on Page 9-10 of bid 14 10,000 Product Name Product Number Bid No. 25-073 Page 17 of 20 Rip Rap Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet orexceed Texas State Department of Highways and Public Hauled Hauled County Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Riprap-TxDOT Item 432,Type R 15 2,000 Product Name IVb gin Product Number Riprap - TxDOT Item 432, 2.3.4 12"Protection Rip Rap 16 2,000 See Specifications on Page 10 of bid Product NameAlb ll Product Number 17 Specific location of _ vendors plant for 1A"Re(11 " IliS 3(d -U Kx\6e_ , each line item if more than one plant OdilAti) i 1 , .4 � , 12. - yi Kt. ,TK Bid No. 25-073 Page 18 of 20 18 Delivery time after � �� receipt of purchase order 19 Contact person at U\IUN&k. _ 3 a) 2-1(—(JD—LO phone number at each plant for each ! y item if different. U �l'� 3�1 G 20 Directions to plant u\tu\ ae, t07-2 /1-Nuu\i °16 vJ rc,1/4rOinia,y ,TX 1(6`6 6 1 4-\,11,1-11101AC. iI " L U S kin Ida , ,wfr k-vi ike, , TX 773 't O Bid No. 25-073 Page 19 of 20 21 Number of Trucks 1 Lb h `(X.5 2-5 ions and size owned by 1 "" , Respondent H. CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract,that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. Signed By: Typed Name: Jv It A I-OW(C Title: iNrn0,115 - Company Name: \lJ\C(. \r'• CO‘r)3440.A.--tic \ CA S) L L C. Phone: ZIb —%c;T— (q- Mailing Address: B()x 1QtASSO €Vl AY-\k v c ,TX 7 l 19' Email Address: ij,YYCp(j e____\I N(NC Al \ - COM Vendor Tax Identification Number: (2 — 12 k\U 3 3 Bid No. 25-073 Page 20 of 20 END OF BID REQUEST NO. 25-073 VARIOUS AGGREGATES, COLD MIX,AND OTHER ROAD MATERIALS By signing below, Brazos County agrees that this bid, 25-073 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and conditions contained herein. By: Brazos County Commissioner's Court: -0 � V Date: "_sa.‘c-T %46/ O d5 Attest: ,,. 97 Il'_ ri Q ems-- n,� :(H/aL -t-0 r ft 0,11 I a' Brazos County Clerk: K-t z-.tr , ! c. LE.a= The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. ❑ References (Section E) ❑ Quotations (Section G) ❑ All Addendums (if applicable) ❑ Certification of Bid (Section H) Bid #25-073 Various Aggregates, Cold Mix and Other Road Materials Revised Tabulation February 1, 2025 through January 31, 2026 BPI Materials,LLCjj "ro Rock Ridge Transport,LLC Statewide Materials Transport,LTD Vulcan Construction Materials,LLC A B C D a D ® D A l B C D A B C D A B C D Base 58,4200 80.0001 80,000a 55' 1100000 10.0008 58,4208 80,0000 80,0004 58,420E 80,0000 80,0000 58,4200 80,0000 . 80,000X Loaded/ Loaded/ Loaded) Vn-nwl 5 1 r,,R IR= Loaded/ Loaded/ Loaded/ Loaded/ Loaded/ Loaded/Hauled Loaded/ Loaded/ Loaded/ Loaded Hauled Hauled Hauled to BtI!1' I II Loaded Hauled Hauled Hauled to Loaded Hauled Hauled to County Yard Loaded Hauled Hauled Hauled to Only Anywhere In Anywhere In County Yard (S'7r1'^j j i0 Count=Yana Only Anywhere in Anywhere in County Yard Only Anywhere In Anywhere In on SH 21 Only Anywhere in Anywhere In County Yard County County on SH 21 aa2/ county County on SH 21 County County County County on SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton pore Tan PuaTon Rio ctlYibil per Ton Per Ton Pet Ton Per Ton Per Ton Par Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton MaLE3$.20 Ma1.53020 M0[.530.20 .:„ +To 511,50 +Trk$920 +Trk 5490 $4000' 030 00 (3CI No Bid No Bid No Bid No Bid No Bid No Bid '$62.00 ;355,50 t, 558.25 $41.70 539.40 537.10 _ 1 30,000 Flea Base-Item 247.Type A.Grade 1 +FSC +FSC -.FSC _ ., Total with FSC on day of the Bid $41.70 $39.40 537.10 NIS$40,001.18 11M$38.001M -.log No Bid No Bid No Bid No Bid No Bid No Bid 562.00 "E58 50 $58.25 Product Name Type A,Outdo 1 MINNINNIMIM..a,-.»-AL: Type A Gr 1.2 Base Product Number 1 0048 15104185 Met.525.50 Mal511.50. Ma1.$11.60 Ma1.$12.00 Mat.$12.00 +Trk 5920 TT*$2060 +Tni 514,00, +Fd 317.00 *Fri$11.00 E25.50 ( $40.00 I goo ( `' 38.00 E40.25 540.25 526.21 No Bid No Bid 543.00 562.00 558.50 55825 534.70 '€32,00 �325:60;=, $29.00 S23.00 2 30,000 Flex Base-Item 247,Type A.Grade 1-2 *ESC " +FSC -.'(FSC'x I Total wall FSC on day of the Bid 525.50 $34.70 53240 525;50..1.1512.001..15854000 1=535LOO11111 tS34;00n $8.00 540.25 540.25 526.21 No Bid No Bd 62900 $23.20 543.00 562,00 555.50 558.25 Product Name Type A.Grade 1.2 raFpraila Wilco Bauer Aggregates A 1-2 base Item 247, Type:tie A.Gr de 1.2 Type A Gr 1-2 Base Product Number I 2 498, 15104185 MaL547.00 MS47.00 Mat 247.00 -aL 547.00 +irk$9 50 ♦Trk$10.10 +Trk 57,40 .ma 1 OldCem Treated Base(Plant Mix)-Item 276, 556.50 $57.10 558.40 �� $64 00 58 00 Na Bid No Bd No Bid No Bid No Bid No Bid No Bid No No Bid Na Bid No Bid No Bid 3 5,000 Class M,Type A.Grade 1.2 .FSC .FSC •FSC _ I , Total with FSC on day of the Bid 547.00 556.50 $57.10 $54.40 �553A0��$08'.00��584;001�=€bd;00M No Bid No Bid No Bid No Bid No Bid I N0 Bid I No Bid No Bd No Bid No Bid No Bid No Bld Product Name Stebliraed Base Type A.Grade 1.2 -L1meaterle,. •.'Bate:4y5' Product Number 4 5II3Y323- A B C D liEfAINI IIMEINIIIIIIIC11111 MilliDall A 1 B J C D A B (, C D A J B C D Cold Mix/Asphalt Patch Materials 58,4200 80,0000 90.0004 5Y,420t, 00.0000 10A00a 58.4200 80,0000 80,0000 58,4200 80,0005 50,000e Loaded/ 58,4200 80.0000 80,0000 •Waco membplaced for Urea wa Awns rn sea ma.n4raad mmrm Loaded/ Loaded/ Loaded/ (If*T+7'R..,, Loaded/ Ir"^ au t Loaded/ Loaded/ Loaded/Honed Loaded/ Loaded/ Reeled to Loaded/ Loaded( Loaded, 0a00ed Texas Slaw Departmnaorwam.ame^der,Nrcr p0,ta00, Hauled Hauled Hauledto reno7 (:,]}� C Hauled Hauled m00untymard Hauled Hauled county Yard on Hauled Hauled Nettled to suward speedkarmns ror Caubucdon orx10000ya,Striven,end Loaded Anywhere in Anywherein nub Loa0t10 (�1a+ , Loaded Anywhere Anywhere In Loadod Anywhere In Anywhere In Loaded Anywhere In Anywhere In Conn', Only y`B Con SH 21 d gray Only yw yw on SH 21 Ony ys,l yea sH 21 Oniy yw yw Con SH turd Bridges.2°a E.G..Reference tr0aT den Tames County County County County County County County County Item Tonna,a Description Per Ton Per Tan Per Ton Per Ton MI Por1T0n Pef4T_ I Per4Ton Per Ton Per Ton Per Ton Per Ton Par Ton Per Ton Por Ton Per Ton Per Ton Per Ton Per Tan Per Ton 4 5,000 T0DOT 330 Type I.Grade AA Course Base Na Bid L"(1a7L•g;J I No Bid No Bid f $134.33 Total w0h ESC on da of the Bid lam. [-NA'85!_J =MEM _ =MEM 3 5134,33 Product Name t j LRA Blackbase Ty AA+ Product Number .0 ` 278[95 TxOOT 330 Type II,Grade CS,Medium No Bid 0S No Bid No Bid ` 5134.33 a b.o0o Surface �_ (____ Total with FSC on da of the Bid ME MO =Net,- =ZEir= _ IMI==1 $134.33 Product None Trapmlx TY CS. Product Number my' Inimmin1 327897 TxDOT 330 Grade CC Limestone Rock No Bid i�C� No Bid No Bd { $135,33 6 1.000 Asphalt I Total with FSC on d of the Bd I e.• .MEC= =MEM 5135.33 Product Name LRA TY 1 GR CC Plus Product Number ...• '�,.... 427995 A B C D Q D O De A B C D A B C D A l B C D Surface Aggregates 58,420X 80,0000 80,000e $8:,ua 1W 1( w 0O0 .0 58 58,4200 80.0000 80.0000 58,420S 80,0000 80,0005 Loaded/ ' 58.4200 80,0000 80,000. when order fa poem for masrn Items In nun Wet rtahaanwer or Loaded Loaded/ Loaded/ Loaded.' Iloadodl L dedl ltr*^'9 Loaded/ Loaded! Loaded/Hauled Loaded/ Loaded/ 'tented to Loaded/ Loaded/ Loaded) ammo Tex.Slaw Uenartnrent of Hraaeays 4Mpu14e rr000po,nm, Hauled Hauled Hauled to Leaded Hauled H Loaded Hauled Hauled toCounty Yard Loaded _ Hauled Hauled county Yard°^ Loaded Hauled HauledHata.,toammo stamen/SpecU/ca:� °s for caneunion or&towap ma.so .and Only Anywhere In Anywhere In County Yard On Any.,,,,,.. Any (Min Only Anywhere In Anywhere In on SH 21 Only Anywhoro In Anywhere In SH 2t Only Anywhere In Anywhere In County Yatd Brrdyes.rat4 e-dmmn. county County °n SH 21 County County County County County County County County on SH 21 Item Tonnage Description Per Ton Per Ton Per Tan Per Ton P.4r.Tan P.P a IlPg n,i7"an�P.er.To Per Tan Per Ton Par Ton Per Ton per Ton Per Ton Per Ton Per Ton Por Ton Per Ton Per Ton Per Ton D2.000 Aggregate Tx DOT Item 302,Type D.Grade No Bid 3 SACS(limestone) Gan No BA No Bid No Btd Total with FSC on d. of the Bid L No Bid Product Name ' =*Fpg Product Number 2,000 Aggregate T000T Item 302,Type D Grade No Bid No Bid Na Bid No Bid 4 SACS(Limestone) I II 1 Total with FSC on d. of the Bid . r t.l'iM Sf-I MIUME.11 No Bid Product Name p> 'SP aswme� Pmduct Number 1 _ 1 III1.000 Aggregate Tx DOT ttem 702,Type L,Grade No Bid (), r,,,.4 No Bid No Bi0 No Bid 4 Total with FSC on da of the Bid MC= I 1$Sf:'.Tl Product Name Product Number A B C D p ' ���p�� �y ^ ® p A B C D A B C D A B C D Various Materials 58,4200 80,000E Loaded/ ttry+nt ` E4rxih' f „" 58,4200 80,0000 BLOWN 58,4200 80,0000 80.0000 Loaded/ 50,4200 80,0000 00,tm0e When artier is ptacod/m Nm.rem rwmrn eu.tdd,a.nownerm Loadodl Loaded( Hauled to Loaded!. Leaded/eil P'•T"tr 9 Loaded/ Loaded/ Loaded,Hauled Loaded/ Loaded) Hauled to Loaded/ Loaded/ Loaded/ exceed Term seam Department orxrsnevyamrdpumr Transport.. Loaded Hauled Hauled County Yard Leaded Leaded Hauled Hauled to County yard Loaded Hauled Hauled County Yard on Leaded Hauled Hauled Hauled to Stanch.Spectecodom for Comevcaon of Hbawan,Sc.ot.,ard Only Anywhere In Anywhere In en SH 21 Only m County Wad Only Anywhere In Anywhere In ee SH 21 Only Anywhere In Anywhere In 8M 21 Only Anywhere In Anywhere In county yard HHdaos,adfa Edlddt County County °M1 71 County County County County County County on sH 21 Item Tonnage Desedption Per Ton Per Ton Per Ton Per Ton on MAIM GirCil ) Per Ton Per Ton Per Ton Per Ton per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton 'M®L538A0' 5441838.70:_ 1 112'Limestone Backbit Aggregate-See No Bid No Bid No Bid -^. Pee'D 1 MCM 846 21 $4021 S30.50 No Bid *FH$t1.25 *Fsf$0 25 < No Bid No Bid No Be 1 $49.95 - .-$44A5 10 3,000 specifications on Page 9.10 o/bid Total with FSC on day of the Bid No Bid No Bid No Bid SIIINo,1 dINI MIN°BldinllsiNo:BW= $46.21 so 21 S30.50 No Bid .$49.95„ $44.05 No Bid No Bid Na Bid Product Name 41111M8181.11Wico Bauer 1 1/4'bedding 1 12-Limestone Rock Product Number M0L531.35 Mal$6 00 t Limestone Screenings TspOT Item 334- .Trk 55.75 I Reference Table 2 for graduation -F$24 40 g ' No Bid 9 537.10 � 522.50 $24,40 ' 1,000 FSC Total with FSC on da of the Bid MM. I Weed I Product Name Man.Sand.Limestono Screenings I Wilco Bauer Screenings Limestone Screenings r Product Number 31 Mat.51775 ,Ma1.517.75 Oversize Aggregate-3 x 6TxDOT Item 459 sFd$1725 sfA$11,25• Gabians Limestone J x 6 No Bid No Bid No Bid can mac S4321 54321 S28.50 N4 Bid $$5 ed -,529 00 $73.00 269.50 569.25 12 2,000 • Total with FSC on day of the Bid - No Bid No Bid No Old 'F:Y.+ ,01 I r r S43.21 $4320 528.50 No Bitl - S35.00 529.00 - S73.00 569.50 S69.25 Product Name bst•:" Wilco Bauer2X6 3X5 Limestone 3X5 Stone Product Number I 48174012 Mat.$9.20 " ' - MaL510.35 *Trk$11 55 `Fd 59.50 a No Bid Washed Concrete Sand 520.75 ��• $14.12 519,85 :. 13 500 T0DOT tem 421-Reference Table 6 FSC a Total with FSC on tla of the Bid '® Product Name Washed Sand Wade,CIO Travis Materials Hearne concrete send Washed Concrete Sand Product Number 32 �391:."r • Mat.S32.50 Mal yn 50 Ma1.$32.50: 302.60 +TrF($9 20 *TMi$B70 *Trk 55.75 t Cement Stabilized Sand-Sea 5k$9 5k$8 $3825 " ,540 i No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Old 14 10,000 Speed-eatons on Page 9-10 of bid *FSC _ *FSC 4-FSC Total with FSC on day of the Bid 53250 $41.70 54120 538.25 �533.00 �544ic:100 �540,00�r53700 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid Na Bid Na Bid No Bid No Bid Product Name 1.5 Sack Cement Stabilized Sand 6R'.a9l Product Number 2 :c 18 _^ _ A B C D • A B IIIKCIIIIIIIP 3 A B C D A B C D A B C D Rip Rap 68,4200 80,0009 " Loaded/ • 58'420S 80,000 00,0000 ' 58,4200 80,0000 40.0000 58,4200 80,0000 80,000d Loaded] 58,4200 80,0800 00,0000 'When moiler t.placed tor Ness aria lromsNNU Aid,itrWDmeer oe Loaded( Loaded/ Hauled to , (IR*1t(a. . .. COadW7 Loaded! Loaded/ Loaded!Hauled Loaded/ Loaded/ Mauled to Loaded/ Leaded/ Loaded/ encean Texas Stateaepanenent elxrdbwaye anepunac honoporrdbn Leaded Hauled Hauled County Yard tee•./ I alle'i 80'd41° Loaded Hauled Hauled to County Yard Loaded Hauled Hauled County yard on Loaded Hauled Hauled Healed to Seaadad Specifications for cefumrcderr of Nb6aaya,Streets,end only Anywhere In Anywhere In on SH 21 u"• Anytyharo In - CountyY d Only Anywhere In Anywhere In on SH 21 only Anywhere In Anywhere in SH 27 Only Anywhere in Anywhere In Con SH 21rtl BMW.,MN Edition. County County County . •H21 County County County County County County -Kern Tonnage IDeseription 1 Per Ton Per Ton Per Tan Per Ton par Ton Per Ten Per Ten. .Per Ton per Ton Per Ton Per Tan Per Ton por Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Mat.530.25 Mat.S30.25 • No Bid No Bid No Bid •Fr1618.35 •Fit 612.75 'Q' E}3JCt1 56 AO 580.00 g576 00 .�58000 No BIO No Bid No Bid No Bid • 548.60 S43.00 15 2.000 Riprap-TXDOT Item 432,Type R P; Total with FSC on day of the Bid No Bid No Bid No Bid $73.0011. 001♦ small! S80.00 <$78.A0.m .=r..560,05 iu,,i No Bid $48.60 643.00 No Bid No Bid No Bid Product Name 1 _:MP CTSA 18"Rip Rap 18%24 Rip Rap Product Number 6" 16 I 2,000 1RIprop-TXDOT Item 432.2 3.4 12" 111111 No Bid No Bld No Bid �1•E73:00111770.00��$66'OOr� 580.00 576.W $60.00 No Bid No Bid No Bid No Bid No Bld No Bid Total with FSC on day of the Bld No Bid No Bid No Bid 1�$73:00��570,00J ls6Y001♦ $80.00 676.00 560.00 No Bid No Bid No Bid No Bid No Bld No Bid Product Nome 2X/ tplRap CTSA 12"Rip Rap Product Number 0Z10 Item 2.12,15 Conners Crushed Stone-Reagan 158 CR 248 Noose,TX 76E661 A 1-2 base.1 1/4-backbit,Limestone screenings,oversized Item 10 aggregates 3X6:Wilco Aggregates Bauer Pit,2200 FM 487 Texas Materials 9C341➢ [0`s y 11 ur1 Jarrell,TX 76537 dwel 105 Specific location of vendors plant for each line rem it 7601 Hwy 21 West �� V#3 . Rip Rap TXDOT item 432,Item R and Rip Rap TXDOT Item Caldxall,TX 77836 17 more than one plant Bryan,TX 77807 °MIERMCOe"'Wt7rttayartTTlkett taro 432 2,3,4,Central Texas Stone and Aggregates.675 CR 239 Item#4,#5,81-Uvalde.TX b:ri },Q;i Florence,TX 78527 Concrete Sand: Item 11 Item#1,#2,and 2•Huntsville,TX an • t� Travis Materials Home:16164 Union Bend Rd Hearne,T% Conners Crushed Stone-Groesbeck inttgrpa77836 862 LCR 374 Groesbeck,TX 76643 Item 13 Areas°Materials-Little River 978 CR 253 Cameron,TX 76520 18 Delivery time aver receipt of purchase order Next Day 4 let3 r n 2 b2 business day: Wallin 48 his of Notice 5 Days Conners Crushed Stone-Halley Sudduth Contact person 8 phone number at plant for each item if Luke Smith Texas Ma enses Uvalde-(830 27&6105 19 different. 979-9335654 Randy Meachen 979.540-6662 Bruce Giles 512-289-8982 Montville-346-420-4886 I.smnh@bpitx.com Arcosa Materials Rocky Mortimer 254-709-4061 wilco Bauer-79 W to IH35 Noah to exit 274,north on teeder rcymmr�5m to C.Bud Stockton Loop,Turn left to CR 487,1 4 miles on the Conners•N Hwy Hwy 6 to Reagan:R CR 251.R CR 252,L (' 'T1, Y= ,y•_ J Uvalde.FM 1022Mwy 90 W From Brazos Co F18B nerd Wes on right Central CR 253,R FM413-1.2 Miles entrance on L Hwy et Pass Over (iu..rak:+ux Texas Stone and Aggregates:79 West to IH 25 Nonh to TX TX Materials•E Hwy 21 to Caldwell:L CR 105-1 1 Mites to Dabney TX 78601 20 Directions ID plant Thompson Creek 8 at me tasrxetg lot at Smetana Road take 1295 North to Rattle Snake Rd,tom right.go pari 4 mo and entrance on L a ten into out yard , Y Hanlsvilla.1716 U5 Hwy ISO. plain on Ne left Trans Materials Arcosa-N Hwy 6 to Heame,L FM 48510 Maysfield:LCR Hearne:TX 2312 East to TX 50 North,turn left on Union Bend 253•(okra to plant entrance on R. Huntsville.T%77340 Road to plant. 5-Bobtails , Owned-8 21 Number of Trucks end size owned by vendor 10-Super Dumpsil:Digi:• Zero owned trucks,brokering 40 plotus belly dump,end,and Lease-34 120 Trucks,25 tons 3-End Dumps KAMMu:d tandem dump trucks Broker-75-100 "Note stating FSC applies to Freight only when Diesel Notes and Exceptions was ere above S3 50 per gallon in attached chart There was no altacned chart,Altering denying with the vendor the FSC can be removed end will not apply.item I- Product not available Recommended Award Primary: BPI Materials,LLC 1B,1C,1D,2B,3A,3B,3C,3D,14A,14B,14C,14D Knife River "Unresponsive.Bid was not Signed" Rock Ridge Transport,LLC 2A,10B,10C,10D,11D,12B,12D,13D,15B,16B,16C,16D Statewide Materials Transport,LTD 2C,2D,12C,12D,15C,15D Vulcan Construction Materials 4D,5D,6D [Secondary: BPI Materials,LLC 2A,2C,2D Knife River "Unresponsive.Bid was not Signed" Rock Ridge Transport,LLC 2B,12C,15C,15D Statewide Materials Transport,LTD 10C,10D,11 D,12D,13D Vulcan Construction Materials 1B,1C,1D No Award for: 7D,8D,9D No Secondary Award: 3A,3B,3C,3D,5D,14A,14B,14C,14D,16B,16C,16D Note: **Award based on most cost-effective for the county considering fuel and labor to the plant. App o b( em is oner's Court on this day of k`50(2-to-A-`( ,2025 by �`�- holding the position of Col ice:Y J aCvc • 431 BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Permission to Advertise Bid#25-098 Hydrated Lime. TO: Commissioners Court FROM: Celina Nava DATE: 02/13/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 NOTES/EXCEPTIONS: Road and Bridge is requesting Hydrated Lime to be advertise. Current contract will expire on 3/31/25. Budget is in current fiscal year. ATTACHMENTS: File Name Description Type Request to Advertise.pdf Permission to Advertise Backup Material PE o. ATw Brazos County :* 1 *: °G`rr,. � yo. Purchasing Department OF 200 S.TX AVE.,SUITE 352 BRYAN,TX 77803 PHONE(979)361-4290 FAX(979)3614293 BRAZOS COUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: February 18, 2025 BID NUMBER: 25-098 TITLE: Hydrated Lime REQUESTING DEPARTMENT: Road and Bridge APPROVAL SIGNATURE: _ ��-- Duane Peters, County Judge DATE APPROVED: t.L A t2-'`( I ! a'o0T5 ram, � gyp. r� , j rY`aF is'-_ BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval of Renewal Bid#25-099R Printing. Recommend award to the following: • a.Tops Printing Inc DBA Alphagraphics BCS: Items 1-63,79-240, 247 • b. Integ DBA Anderton Group Inc: Items 64-78, 241-246, 248-268, 271-279 • c. No award: Items 269 &270 TO: Commissioners Court FROM: Celina Nava DATE: 02/13/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Printing is a multi department contract that all departments use for printing services. From NOTES/EXCEPTIONS: business cards, envelopes, and brochures. Every department has budget this expense on their yearly fiscal budgets. Current contract expires on 3/31/2025. ATTACHMENTS: File Name Description Type Fully Executed Contract Anderton Group Inteq.pdf Original Contract-Alphagraphics Backup Material Partially Executed Renewal Letter- Inteq.pdf Original Contract-Integ Backup Material Tabulation - Printinq.pdf Bid Tabulation Backup Material Partially Executed Renewal Lette- Alphaqraphicsr.pdf Partially Executed Renewal Letter-Alphagraphics Backup Material Partially Executed Renewal Letter- Inteq.pdf Partially Executed Renewal Letter-Integ Backup Material • • GP,�+yR • ••4r 0 $ a'r r REQUEST FOR BID BID NO. 23-088 PRINTING SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, February 21, 2023, 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan,TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent,regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: AAS bEire-TDA 6R-0`'P /JCg c J /^1 � By(Print): ��y k La), Title: 5&&i t�2 g} .A 4 i-A`/IA*44 L Physical Address: 12 3 E 0,4. f r/1 7780.3 Mailing Address: 4m44,t Telephone: 7 3 5f 7Fax: 97'- 13'',33'z/ E-Mail: 6O/ /6 ,- E5,�,,� Bid No. 23-088 Page 2 of 16 Bids will be received at the Brazos County Administration Building, Purchasing Department,200 South Texas Ave Suite 352,Bryan,Texas prior to 2:00 p.m.,Tuesday,February 21,2023 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for printing service and products set forth in this bid request for a two (2) year period beginning April 1, 2023 through March 31, 2025 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request.All Respondent(s)are required to be informed of these terms and conditions and will be held responsible for having done so. Release of Bid Friday,January 27, 2023 Advertisement Dates Friday,January 27,2023 Friday, February 3,2023 Pre-Bid Conference Wednesday,February 8,2023 at 2:00 PM CST Deadline for Questions Tuesday,February 14,2023 at 5:00 PM CST Bid Submission Deadline Tuesday,February 21,2023 at 2:00 PM CST Anticipated Award March 2023 2. Definitions:In order to simplify the language throughout this bid,the following definitions shall apply: a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County,Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR—The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. Bid No. 23-088 Page 3 of 16 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered;the Respondent(s)must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered.Respondent(s)with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at https://brazosbid.ionvvave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s)must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty-day written notice is given. 11. The bid award shall be based on, but not necessarily limited to,the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County Bid No. 23-088 Page 4 of 16 12. Although the cost of products to be provided is an essential part of the bid,Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s)to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s).Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. Bid No. 23-088 Page 5 of 16 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 &Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to provide Brazos County the"Certificate of Interested Parties",Form 1295 as required,for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info_form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non-responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s) with Brazos County. 25. Three(3)references are to be provided by Respondent. Failure to submit references may result in disqualification of bid.Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. Bid No. 23-088 Page 6 of 16 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive —not restrictive—and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed Bid No. 23-088 Page 7 of 16 address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. Bid No. 23-088 Page 8 of 16 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $500,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Bid No. 23-088 Page 9 of 16 Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. D. REFERENCES Respondent(s)shall provide a list of at least three(3)references,where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: 5 A m atu5 'S Contact: f/z'4/4)b1'.S Vc) ,) at"):1.,eIN Phone: �7�� j�8.8 Z/2- Email: S6044,e Thi 4.? EN-) Company/Entity: 1513 y Li 100 I L, as?Ty Contact: Dt g j f fit(2.7 Phone: Z5'/- 7`o - a V7 Email: V i agiti 64114 Company/Entity: V A))aS../e5 G /144,e), lam" i�f 2 Contact: AA/ 9 I i2- Phone: Z5 I Z 5 // 2Z 2 Email: HB, `-1 D Bid No. 23-088 Page 10 of 16 E. SPECIFICATIONS 1. All deliveries are to be made to Brazos County's specified department, during regular working days, Monday through Friday, between the hours of 8:00 AM and 5:00 PM, unless otherwise requested by the County department. 2. The Pre-Bid meeting will be held on Wednesday,February 8,2023 at 2:00 PM CST at the Brazos County Administration Building (200 S. Texas Ave, Bryan, TX 77803) in the Commissioner's Court Room. This meeting is not mandatory but is highly recommended, as we will have examples of the material that we currently get printed. 3. The Contractor will be required to notify the requesting department in the event of unforeseen delay arising in the delivery of a specified shipment. 4. Orders will be placed by various County departments on an "as needed" basis. Brazos County will not be obligated to any minimum or maximum quantities. 5. The Contractor will be responsible for providing all labor, equipment, material, and consumables necessary to produce printed material by copying and/or offset printing. 6. Document quality is to meet the highest industry standards in terms of readability and overall appearance and the quality of the finished product. Acceptable quality is solely determined by the individual county department. Discrepancies will be brought to the attention of the Brazos County Purchasing Department immediately. 7. Proofs may be required and are subject to approval by Brazos County before completion of the project. 8. Any designs, drawings, pictures, blueprints, etc. provided by the County Department for use in production of printed material involves property rights of Brazos County and shall be held confidential by the Contractor(s). These will be provided at any time,on demand, without charge to Brazos County. 9. All packages,boxes,and cartons shall be labeled as to its contents,purchase order number, and department ordering name. At delivery, a packing slip or bill of landing will accompany the materials and will accurately reflect the contents of said package, boxes, or cartons. 10. All work completed will be subject to inspection and approval by the ordering County department and Brazos County reserves the right to reject and refuse acceptance of work, which is not in accordance with the instructions, specifications, drawings, data, and/or quality standards of same. Rejected work shall be at the expense of the Contractor(s). Bid No. 23-088 Page 11 of 16 11. Brazos County requires Contractor(s)to have the capability to receive and reproduce text, including word processing compatible graphics via electronic files (email, internet). Brazos County generally uses Microsoft Office and Adobe products, and Contractor(s) must be able to produce copies from all Microsoft Office and Adobe file formats. 12. Print services pricing must be all-inclusive. Pricing must include pickup and delivery if applicable. If rush fees will be charged, the Contractor must specify in the proposal response how the fees will be calculated. 13. Respondent(s) must quote a type-set fee or calculation. Each item listed on the Excel Spreadsheet may have several different formats and be for different departments. The fee or calculation must be legible for Contractor to be considered. • 14. As always,there could be a possibility of minor changes on forms,business cards, and/or envelopes throughout the term of this Contract. If there is a cost for minor charges such as address, name, position, dates, phone numbers, etc.; it is required that the Contractor submit the cost with their bid submission. If the section on the quote sheet for minor changes is left blank, Brazos County will assume that minor changes can be made by department at no extra cost or type set fee. 15. Escalation/De-escalation: All price increases must be based upon PAPER COST ONLY and documentation of the price increase is required. Any escalation in prices throughout the term of this bid/contract must be based upon paper costs and should be industry wide. In no way shall any escalation in prices be instigated by the dealer or distributor to cover increases in overhead or profit. Documentation for any escalations shall be complete and thorough. Written notice and documentation as mentioned before all be received by Brazos County Purchasing Department as least thirty(30)days prior to implementation of price increases. All price increases must be approved by Commissioners' Court prior to implementation. F. QUOTATIONS 1. Respondents are required to fill in the price blanks with extended values that coincide with the quantity specified in Exhibit A-23-088 Printing Quote. The prices entered unto these blanks will remain firm for the period of the Contract. All extended prices shall include all delivery charges including freight to Brazos County departments. 2. The prices listed must be legible. In the event extended prices is illegible, unit price will prevail. 3. The Respondent must bid on every item in a section. If the respondent does not bid on one or more items in a section, the respondent will be excluded from that section. 4. Respondents are to only fill out the pricing on Exhibit A. Any edits to the specifications will not be accepted. Bid No. 23-088 Page 12 of 16 5. The Respondent must bid the price for each order quantity provided, per item requested in Exhibit A. 6. Design services/set up fees should be a flat fee per hour. 7. If design service/setup up fees is left blank,it will be assumed by Brazos County that there is no charge for this service. 8. The Respondent must include rush order charges if applicable. Rush orders will have a flat fee, on top of the design services/set up fee. 9. All bindery and or folding costs shall be included in the quotes section below. Brazos County will not pay additional fees for those services. 10. There will be items that is not specified on the bid that the Brazos County will need to order periodically. These items we are calling Custom Items,in Section 16 on the Exhibit A. Please provide a percentage off the total price that you will provide for these items. Bid No. 23-088 Page 13 of 16 G. V.T.C.A.LOCAL GOVERNMENT CODE§262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code§262.0276. 1. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership,joint venture, limited liability company,and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court,the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non-responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person"owned, partially owned, managed, operated or represented by a"person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title(Owner,Officer,Director,Manager,Etc.) DcBgot N e-,v.J Pn 5 r}� �fehl " "- ss �''r e., 52 Sr.z, Bid No. 23-088 Page 14 of 16 H. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing—Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS,https://www.sam.gov),which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov.The undersigned affirms the non-debarment statement above,that they are duly authorized execute this contract.The company representative below further affirms,that the company submitting this proposal,under the provisions of Subtitle F,Title 10,Government Code Chapter 2271: 1. Does not boycott Israel currently;and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001,and 2274.002 Texas Government Code: 1. "Boycott Israel"means refusing to deal with,terminating business activities with,or otherwise taking any action that is intended to penalize,inflict economic harm on,or limit commercial relations specifically with Israel,or with a person or entity doing business in Israel or in an Israeli-controlled territory,but does not include an action made or ordinary business purposes; and 2. "Company"means a for-profit sole proprietorship,organization,association,corporation, partnership,joint venture,limited partnership,limited liability partnership,or any limited liability company,including a wholly owned subsidiary,majority-owned subsidiary,parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code,Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification,Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code,Respondent verifies that it(1)does not have a practice,policy,guidance,or directive that discriminates against a firearm entity or firearm trade association and(2)will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification,Respondent must so indicate in its Response and state why the verification is not required. Company Name: AONce. �✓✓�L'J,' /i)G J dba /'U Cr— Authorized Company Representative: ;Ky,/e i JE? 7r Address: I Z 3 E., L)M, •1 , J� Signature: Date: /3 -Z013 Contract#: 23-088 Bid No. 23-088 Page 15 of 16 I. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: Typed Name: /Cyie, 1) ,r' Title: , 16.4- 49.7-'c,Ca'4L /44414-Gr Company Name: ANiN6 '_ ,! 6IeCL3,ii'' A.14/ Phone: 9.7 9- gZ3 5-50 Mailing Address: l Z3 6, talk, J, 13/Lr,4e,s fi k' Email Address: g /7""7? /,i- E&bOE5 j C0,44 Vendor Tax Identification Number: /r 7 yd 2 7/3 "54''i3(s END OF BID REQUEST NO. 23-088 PRINTING By signing below, Brazos County agrees that this bid, 23-088 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and conditions ordained e BY Brazos County Commissioner's Court: Pita Date: V " Pr RCfri 1 cocas Attest: !'k ram_ Brazos County I Clerk: 6 4 R 4=-10 11/1 C c.A.Ect-3 Bid No. 23-088 Page 16 of 16 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. Cr References (Section D) ❑ Quotes (Section F Exhibit A) ❑ V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section G) C ' Legislative Certifications (Section H) Q' All Addendums (if applicable) 1E' Certification of Bid(Section I) .� Op �- y Brazos County w va* Purchasing Department artment OF Q4� 200 S.TX.AVE.,STE 352 BRYAN,TX 77803 PHONE(979)361-4292 FAX(979)361-4293 Addendum #1 to Bid# 23-088 Printing Issued: January 27,2023 Change: Exhibit A Reason: Was not uploaded to the Ionwave Exhibit A will be uploaded under Attachments. It was not included in the original Bid. This addendum should be signed by an authorized representative of the respondent and returned with the bid documents as specified in the bid. Acknowledgement of Addendum: A ��'�" Signature: Printed Name: /v Gd 33,w;.a�� -; BCITVOF BRYAN •t v. ,• Th tar.1 W PA" ''!-- . cnfe91CA%M1St471. SJRA- nw,rr Dui a.ea 41%3et0 ore/i 33'33++'3 i ---'-'''- ------ - .ss---- 23-088 Addendum 1 Printing Issue Date: 1/27/2023 Questions Deadline: 2/14/2023 05:00 PM(CT) Response Deadline: 2/21/2023 03:15 PM (CT) Brazos County Contact Information Contact: Celina Nava Buyer II Address: Purchasing County Administration Building Ste. 352 200 South Texas Ave. Ste. 352 Bryan, TX 77803 Phone: (979) 361-4492 Fax: xcpatino Email: cnava@brazoscountytx.gov Page 1 of 3 pages Deadline:2/21/2023 03:15 PM(CT) 23-088 Addendum 1 • Event Information Number: 23-088 Addendum 1 Title: Printing Type: 'Brazos County- Request for Bids- Manual Issue Date: 1/27/2023 Question Deadline: 2/14/2023 05:00 PM (CT) Response Deadline: 2/21/2023 03:15 PM (CT) ' ___ �_ ___ �__�_ �____� _------ _____.._.i Ship To Information Billing Information Contact: Charles Wendt Address: Auditor's Office Address: Purchasing PO Box 914 County Administration Building Bryan, TX 77806 Ste. 352 Phone: (979) 361-4350 200 South Texas Ave. Email; mconkel©brazoscountytx.gov Ste. 352 i _____ _ Bryan,TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Bid Activities Pre-Bid Conference 2/8/2023 2:00:00 PM (CT) There will be a Pre-Proposal Conference in the Commissioner's Courtroom located at the Brazos County Administration Building, 200 South Texas Ave, Bryan, Texas 77803 at 2:00 p.m. on Wednesday, February 8, 2023. Bid Attachments Bid #23-088.pdf _ iew Online Bid#23-088 Printing Addendum #1 - Exhibit A.pdf ie Oh �n "' ' Addendum #1 Exhibit A-Tabulation.pdf 'ew Ohtwn e Exhibit A Page 2 of 3 pages Deadline:2/21/2023 03:15 PM(CT) 23-088 Addendum 1 • Supplier Information Company Name: ADD-, v.,y 61z001, )� cI/ rcc- Contact Name: kr le_ 't it- Address: z ff.. GwM. J , 50),a.4 P, o y ,e y/=N)1 "rX 771303 Phone: 9 7q o c3 23 �� 7 Fax: / 7 9 _" 1/1 3 " g-/ Email: Rt E f .fyi(e 6ev'1 Supplier Notes By submitting your response, you certify that you are authorized to represent and bind your company. t , 14/f Print Name J Sign re Page 3 of 3 pages Deadline:2/21/2023 03:15 PM(CT) 23-088 Addendum 1 $: ,,; i Brazos County ,,I,% f t . ti/ Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN,TX 77803 PHONE(979)361-4290 FAX(979)361-4293 January 28,2025 Anderton Group Inc DBA Integ 123 E WM J Bryan PKWY Bryan,TX 77803 Re: Renewal of Contract#25-099R Printing. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for#25-099R Printing previously known as 23-088. All terms,conditions,and pricing shall remain the same. This renewal term will be for one year from April 152,2025,to March 31",2026. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to cnava@brazoscountytx.gov brazoscountytx.gov or fax to(979) 361-4293. Please return acceptance as soon as possible. If you have any questions,I may be reached at(979)361-4492. Contact Name: 6 l(' ! 14fi`! / Title: ]E+4 f'/- g,,, ,_- 13 l iJG 4FG7c e E-Mail: 0)0AI i 7/I 4 '$.9•&A Telephone: I — O Z3"5 C7 ANDERION GR( UP I`C/INTEG / -7 p ic.X__ Authorized Signature Date BRAZOS COUNTY Duane Peters,County Judge Date I .. •- - _. _ :ZS-099R Printing Tabulation previously known as 23-088'' _. • -• tau E,mas•.t.eottOE6 ' t.1......m...�.mn ...perm. O.. 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'.--"r^ ,--^^-�� nmr--- ^^-{., wa+m w t, r .i�= 't, _ t i tr1 :_ • }!� r ^ni'd r s.,' y s ,� ; s }s 4 ` t� 9 "a ucnosu-N�n..a,.m�un „r,t, r;l,,r it�,�I'j(a3 t+ f k� , j: L,r • y s, i I s} _ «, a t ,., ., ' . .� '' • ucumus-�aamaw n,otiemv..m �. _ 4....d.. ..... a........m,._..�.M...a. m..u.,.....�.,,m.. �. .... -.,,.. ., :fit ti �'' �.. ,� e..omm.oaw" oar ro:Obal-am�m.maene,nt*:ra,amn•m.a,,a.,.isuoamaraaaue aa6a\r m-are Abew.nem.21,98270 Approved by Commissioner's Court on this day of EF:0'_"""`?--t 2025 by holtlinp the smut,"of `�'0(A_ r, `( �"o6 E ifs; Brazos County Purchasing Department nr 200 SOUTH TEAS A\E SUITE 352 BRYAN.TX 77803 PHONE(079)361-4290 FAX(97913(11-4293 January 28,2025 Tops Printing Inc DBA Alphagraphics BC'S 2023 S.Texas Ave Bryan,TX 77802 Re: Renewal of Contract#25-099R Printing. Brazos County appreciates the quality work your eot1►pany has provided and would like to exercise the renewal option for 425-099R Printing pr eviou.!r known as 23-088. All terms,conditions,and pricing shall remain the same. This renewal term will be for•one year from April 1".2025, to March 31",2026. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to cnava@brazoscountytx.gu%, or fax to (979) 361-4293. Please return acceptance as soon as possible. If you have anyquestion,:. I may be reached at(979)361-4492. Contact Name: . lege 1 f• Zuvrrnrfir Title: R iti-4&J7 E-\Tail: ci>-i•7f0.1 Lam,•4 phel grif#4/ -127,0 Telephone: `F7 179/-235/ TOPS RI` IN INCf Authorized Signature [)ate COON Y _ VS Duane Peters,County Judge Date <<t Y`• 3D,.razos County v 0 „.,.>„., '„ urchash fl 4 a art° ' ' A 200 SOUTH TEXAS AVE SUITE 352 BRYAN,TX 77803 PHONE(979)36I-4290 FAX(979)361-4293 January 28,2025 • Anderton Group Inc DBA Integ 123 E WM J Bryan PKWY Bryan,TX 77803 Re: Renewal of Contract#25-099R Printing. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for#25-099R Printing previously known as 23-088. All terms,conditions,and pricing shall remain the same. This renewal term will be for one year from April 1",2025,to March 3151,2026. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to cnava@brazoscountytx.gov or fax to(979)361-4293. Please return acceptance as soon as possible. If you have any questions,I may be reached at(979)361-4492. Contact Name: I4 it 00 w t`' TitIe: 7 6r-U /Z l Gtalt t bi ggc E-;Mail: Mrs 17i /A (.t Telephone: 974,—dzs-Ssc7 ANDER N GR UPI 'C/INTEG i -. ZS-^23- Authorized Signature Date B z OU • Duane Peters,County Judge Date BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Permission to Advertise the following RFQs: • a. CIP 25-564 Architect for Building Maintenance for Brazos County Expo. • b. CIP 25-565 Construction Manager at Risk for Building Maintenance for Brazos County Expo. TO: Commissioners Court FROM: Kaitlyn Battles DATE: 02/12/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Brazos County has contracted with VLK Architects to assess facility conditions at the Expo Center associated with normal aging and use and develop a plan for remediation. NOTES/EXCEPTIONS: Commissioners' Court approved a total budget of$11.5 million dollars in FY 25 for the Architect&Construction Manager at Risk(CMAR). The VLK report has been prioritized by the needs of the facility by Brazos County staff. If this is not approved,further degradation will occur and additional budget will be required. ATTACHMENTS: File Name Description Ty e Request to Advertise.pdf Request to Advertise Backup Material Request to Advertise.pdf Request to Advertise Backup Material :hc r. Brazos County °G' 4 Purchasing Department r OF e : 200 S.TX AVE.,SUITE 352 BRYAN,TX 77803 PHONE(979)361-4290 FAX(979)361-4293 BRAZOS COUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: February 18, 2025 RFP NUMBER: CIP 25-564 TITLE: Architect for Building Maintenance at Brazos County Expo REQUESTING DEPARTMENT: Brazos County Expo APPROVAL SIGNATURE: ,_ Duane Peters, County Judge DATE APPROVED: Fee,g,t, -q 1, 6 1 a O a 5 C A>F„ilE 1 :, V. Brazos County . Purchasing Department OF 200 S.TX AVE.,SUITE 352 BRYAN,TX 77803 PHONE:(979)361-4290 FAX(979)361-4293 BRAZOS COUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: February 18, 2025 RFP NUMBER: CIP 25-565 TITLE: Construction Manager at Risk for Building Maintenance at Brazos County Expo REQUESTING DEPARTMENT: Brazos County Expo 1 1 APPROVAL SIGNATURE �-""- Duane Peters, County Judge DATE APPROVED: Fee Q-AA?-`-( lS , ao c 5 .y S.P`' O'arCO'., :7.k'' v -- f}7 t Vt ..TYOFi1IL -.. BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval of the following committee for RFQ CIP 25-564 Architect for Building Maintenance for the Brazos County Expo&CIP 25-565 Construction Manager at Risk for the Brazos County Expo. • a.Jacqueline Foster-Brazos County Expo-General Manager • b. Bob Lamkin-Project Management-Assistant Project Manager • c. Ernest Stutts-Maintenance Department- Director of Building Maintenance • d.William "Bill" Hadley-Road & Bridge-Project Manager • e. Legal- Non-Voting • f. Purchasing -Non-Voting TO: Commissioners Court DATE: 02/12/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 This agenda items pairs with the Permission to Advertise for CIP 25-564 Architect for NOTES/EXCEPTIONS: Building Maintenance for Brazos County Expo&CIP 25-565 Construction Manager at Risk for Building Maintenance. If that agenda item is not approved, then this committee is not needed. ATTACHMENTS: File Name Description Type No Attachments Available It �, r-; '•Oil' 'ti . Y oP 8q`r BRAZOS COUNTY • BRYAN,TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval of the following committee for RFQ CI P 25-564 Architect for Building Maintenance for the Brazos County Expo&CI P 25-565 Construction Manager at Risk for the Brazos County Expo. • a.Jacqueline Foster-Brazos County Expo-General Manager • b.Bob Lamkin-Project Management-Assistant Project Manager • c.Ernest Stutts-Maintenance Department-Director of Building Maintenance • d.William"Bill"Hadley-Road&Bridge-Project Manager • e.Legal-Non-Voting • f. Purchasing-Non-Voting TO: Commissioners Court DATE: 02/12/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 This agenda items pairs with the Permission to Advertise for CIP 25-564 Architect for NOTES/EXCEPTIONS: Building Maintenance for Brazos County Expo&CIP 25-565 Construction Manager at Risk for Building Maintenance. if that agenda item is not approved,then this committee is not needed. ATTACHMENTS: File Name Description Type No Attachments Available APPROVE \ Duane Peters Date County Judge E Q 14 BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Road and Bridge NUMBER: CC2025 Southern Pointe Section 203 Final Plat DATE OF COURT MEETING: 2/18/2025 ITEM: Approval of the Final Plat of Southern Pointe Section 203; 23.589 Acres, Sterrett D. Smith League Survey,A-210;City of College Station Extra-territorial Jurisdiction; Brazos County, Texas. Site is located in Precinct 1. TO: Commissioners Court FROM: Karen Tyler DATE: 02/10/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 1. Department requesting Agenda Item: Road and Bridge 2. Department impacted by Agenda Item: Road and Bridge 3. Brief explanation of Agenda Item and whether or not it is in the current year's NOTES/EXCEPTIONS: budget: Plat of new residential subdivision development located off SH 6 South; plat approval does not impact the current budget 4. Consequences for failing to approve Agenda Item: 5. Deadline for Item Approval: 2/18/2025 6. Site of work being performed, if applicable: Same as#3 ATTACHMENTS: File Name Description Type Southern Pointe 203 Plat Application 2024 Application for Development Backup Material 05-28.pdf Southern Pointe Section 203 Final Plat 2025 Plat Backup Material 02-10.pdf BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC2025 Southern Pointe Section Road and Bridge NUMBER: 203 Final Plat DATE OF COURT MEETING: 2/18/2025 ITEM: Approval of the Final Plat of Southern Pointe Section 203;23.589 Acres,Sterrett D.Smith League Survey,A-210;City of College Station Extra-territorial Jurisdiction;Brazos County, Texas. Site is located In Precinct 1. TO: Commissioners Court FROM: Karen Tyler DATE: 02/10/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 1. Department requesting Agenda Item: Road and Bridge 2. Department impacted by Agenda Item: Road and Bridge 3. Brief explanation of Agenda Item and whether or not it is in the current year's NOTES/EXCEPTIONS: budget: Plat of new residential subdivision development located off SH 6 South;plat approval does not impact the current budget 4. Consequences for failing to approve Agenda Item: 5. Deadline for Item Approval: 2/18/2025 6. Site of work being performed,if applicable: Same as#3 ATTACHMENTS: File Name Description /yf�e Southern_Pointe 203-Plat Appggation 2024- Application for Development Backup Material 05-28.pdf Southern_Pointe Section 203 Final_Plat 2025-plat Backup Material 02-10.pdf APPRO -^ltbla5 Duane Peters Date County Judge Brazos County Road &Bridge Office :: �E of .• 2617 SH 21 West `� r * Bryan,TX 77803 * j* Telephone: (979)822-2127 Fax: (979 775-0456 .64, Pti, Email: platsna brazoscountytx qov ...,Ty OF g0: PLAT APPLICATION SUBJECT PROPERTY INFORMATION - APPLICATION DATE*:5-23-2024 RESUBMITTAL: YES I NO PROJECT/SUBDIVISION NAME:Southern Pointe Subdivision Section 203 PROJECT ADDRESS OR LOCATION:17565 SH-6 S TX LEGAL DESCRIPTION: A021000,S D SMITH(OCL),TRACT 25,316.308 ACRES IF RESUBMITTAL,PROJECT FORMERLY KNOWN AS:N/A NUMBER OF LOTS:129 TOTAL ACREAGE 23.589 JURISDICTION:I I CITY LIMITS I✓I College Station ETJ I 'OUTSIDE ALL CITY LIMITS AND ETJs * Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected. This Application shall expire five(5)years from the Application date of the project. TYPE OF APPLICATION MASTER PLAN SIMPLIFIED PLAT PRELIMINARY PLAN _ ✓ FINAL PLAT AMENDING PLAT REPLAT APPLICATION PURPOSE 7nRESIDENTIAL MANUFACTURED HOME ( (COMMERCIAL RENTAL COMMUNITY OTHER(Please explain): FLOODPLAIN IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? YES J NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes.Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage.Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. TxDOT RIGHT-OF-WAY WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ■YES ig NO 'DIGITAL FILE SUBMISSION COUNTY ENGINEER -MI ADOBE(.pdf file) IN AutoCAD(.dwg file) (Email To:plats@brazoscountytx.gov) 911 ADDRESSING ✓ ADOBE(.pdf file) n AutoCAD(.dwg file) (Email To:gis(a brazoscountvtx.gov) CONTACT INFORMATION _ APPLICANT INFORMATION FIRM NAME:Schultz Engineering,LLC CONTACT:Ricky Flores,P.E. ADDRESS:911 Southwest Parkway East CITY:College Station STATE:TX ZIP:77840 PHONE:979-764-3900 FAX:979-764-3910 EMAIL:ricky@schultzeng.com PROPERTY OWNER INFORMATION FIRM NAME:Phillips 3 Land Holdings,LLC CONTACT:Wallace Phillips ADDRESS:1140 Midtown Drive CITY:College Station STATE:TX ZIP:77845 PHONE:979-255-4466 FAX: EMAIL:wsphillips3@gmail.com ENGINEER INFORMATION FIRM NAME:Schultz Engineering,LLC CONTACT:Ricky Flores,P.E. ADDRESS:911 Southwest Parkway East CITY:College Station STATE:TX ZIP:77840 PHONE:979-764-3900 FAX:979-764-3910 EMAIL:ricky@schultzeng.com SURVEYOR INFORMATION FIRM NAME:Kerr Surveying,LLC CONTACT:Nathan Paul Kerr ADDRESS:409 N Texas Ave CITY:Bryan STATE:TX ZIP:77803 PHONE:979-268-3195 FAX: EMAIL:nathan@kerrsurveying.net OTHER INFORMATION FIRM,NAME: CONTACT: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: EMAIL: PROPERTY OWNER CONSENT/ AGENT AUTHORIZATION By my signature,I hereby affirm that I am the property Owner of record,or if the Applicant is an organization or business entity,that authorization has been granted to represent the Owner,organization or business in this Application.I certify that the preceding information is complete and accurate,and it is understood that I agree to the Development/Subdivision of this property. SIGNATURE:A4sael /�� RINTED NAME:Wallace Phillips DATE: 5/24/2024 `-B 42 5 E4 A2 B B C D 449... SIGNATURE: PRINTED NAME: DATE: By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of Application indicated on page one of this Application.The Owner further acknowledges that submission of an Application does not in any way obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation. CALCULATIONS OF FEES MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150+$5 per lot FINAL PLAT: $150+$10 per lot AMENDING PLAT: $100 REPLAT: $150 RECEIPT BY BRAZOS COUNTY (Official Use Only) DATE APPLICATION RECEIVED: / / DATE APPLICATION RECEIVED/REJECTED: SIGNATURE: SIGNATURE: Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process. Application Check List: Copies of finished plat with corrections (if any): Three (3) hard copies to Brazos County 1 One (1) .pdf copy to Brazos County ✓ One (1) .dwg copy to Brazos County One (1) hard copy to Brazos County Health District ✓ One (1) hard copy to Brazos County 911 • One (1) hard copy to local Water District or Company Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): • Letter from Brazos County Health District- For On-site sewage evaluation. 1 Letter from Brazos County 911 - For Road names. / Letter from Water District or Company. - Stating water availability, etc. If property is within an Extraterritorial Jurisdiction (ETJ) of a City: ✓Approval notification from appropriate City. Applicant attests that they have signed this Application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factual. All Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that this Application is not finished or dated until all documents listed above are filed at the Brazos County Engineering Office and all applicable blanks are filled in the Application above. SIMPLIFIED FINAL PLAT REQUIREMENTS Every Simplified Plat shall include all of the following: Title Block with the following information: nName, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. nProposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) (Replats need to retain original Subdivision name.) ✓ Date of preparation. (Include the date of any revisions on the plat.) ✓ Engineer's scale in feet. Total area intended to be developed. ✓ Proposed number of Lots to be developed. _ ✓ Re-plat or Amending Plat, existing Lot and Block description or Abstract name and number. North arrow. • Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger. ✓ Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract. ✓ All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD 1988 Datum. ✓ A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plat. nAll adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. InAll parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plat drawing. riCounty boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. nRoad names and Right-of-Way width for all Roads. (Existing and proposed) nAll existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and dimensions. nUtility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) Pipelines: label company with volume and page. ✓ All certification language as found in Appendix C. ✓ Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements and rights-of-way shall be accomplished free of liens. The dedication shall be accompanied by the Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien holder's dedication, and restrictions if any duly acknowledged in the manner required for acknowledgement of deeds, shall also be provided. riAll proposed Easements and existing Easements of record that have a designated route shall be shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. ElBuilding Setback Lines for each proposed Lot-as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note. ✓ Metes and bounds description of the property to be subdivided shall be certified by a Registered `Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) riAll Subdivision external corners, angle points, points of curvature and points of tangency shall be set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C of the TxDOT Survey Manual of April 2011. Alternately, Bernsten® Standard Aluminum Base monument (or equivalent as approved by the County Engineer) embedded and backfilled with compacted sand may be used. All Daughter Lots, Blocks and rights-of-way within the Subdivision shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded. Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. nThe plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. nThe On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District. n The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). In If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. nBFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. n A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot elevation that is located within five (5) feet outside the perimeter of the Building, or two-feet above the BFE, whichever is higher. ElIf any areas within the plat include a 100-Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. nA separate drawing containing both existing and proposed topographic information at 2-FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). nThe certification language as found in Appendix C for both the Commissioner's Court approval and the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall be obtained after approval by the Brazos County Commissioner's Court. n If any Lot within the plat will be served by a well or an On-site Sewage Facility (OSSF), a letter must be provided by the Brazos County Health District stating they have examined the plat and that it is in compliance with the Brazos County On-site Sewage Facility (OSSF) Regulations, Construction Standards for On-site Sewage Facility.(OSSF) Regulations as published by the Texas Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of the District prior to Final Plat approval. n If the plat contains a water well site, there shall be a depiction of the TCEQ separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such mailboxes shall be shown on the face of the plat. FtIf any areas of the plat are located outside of all incorporated areas, the plat note as found in Appendix G.1 regarding the requirement to obtain a unique Development Permit from the Brazos County Floodplain Administrator prior to locating or altering a structure or land shall be placed on the plat. nIt is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. nD• riveway culverts for all Lots shall be designed by a Licensed Professional Engineer. InIf entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm-to-market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. riThe diameter and length for each driveway culvert shall be shown on a table on the plat. This information shall also be placed in the deed restrictions for the Lots in the Subdivision. nT• he Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots,are suitable for private wells. n Any Improvements proposed within the Right-of-Way including, but not limited to, irrigation, landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance with an executed license agreement between the County and the Owner. ri T• his check list along with the required copies of the plat shall be submitted to the County Engineer for approval. Iv l Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. n All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. MASTER PLAN / PRELIMINARY PLAN REQUIREMENTS Every Master Plan/Preliminary Plan shall include all of the following: [ ]Title Block with the following information: []Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. []Proposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) Date of preparation. (Include the date of any revisions on the plan.) Engineer's scale in feet. Total area intended to be developed. Proposed number of Lots to be developed. Abstract name and number. []The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES ONLY". n North arrow. HDrawn on 24" x 36" sheet to scale of 100-feet per inch or larger. Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract. []All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988 Datum. []A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plan. []All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. []All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plan drawing. ❑County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. []Road names and Road designation (whether the Road will be public or privately owned), pavement width and Right-of-Way width for all proposed Roads within and all existing Roads abutting the plan. (Proposed and existing) riAll existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and dimensions. []Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) (Existing and proposed.) nPipelines: label company with volume and page. The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to be subdivided) shall be shown on a single sheet, regardless of its acreage. The Preliminary Plan may also be shown on multiple sheets if necessary to show all detail and required information as required by this section. 0 Size, in acres, of all Daughter Tracts. O Centerline tangent lengths and curve data for all proposed Roads. nEasements and rights-of-way shall be dedicated to the public. The dedication of all Easements and rights-of-way shall be accomplished free of liens. riAll proposed Easements and existing Easements of record that have a designated route shall be shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. nBuilding Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plan note. ElMetes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) nPrimary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. nThe plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. InThe On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District. n The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). riIf there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. n BFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. n A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be 12-inches higher than the highest spot elevation that is located within five feet outside the perimeter of the Building, or two-feet above the BFE, whichever is higher. n If any areas within the plat include a 100-Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. n A drawing containing both existing and proposed topographic information at 2-FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). nIf the plat contains a water well site, there shall be a depiction of the TCEQ separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. n It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. n The Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. • If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm-to-market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. nFor Road widening and drainage purposes the Owner shall dedicate the Right-of-Way. In the case of drainage that is provided for the Lots, it shall be located outside of the Right-of-Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right-of-Way. nIndicate the centerline length of each Road in the proposed Subdivision and its design speed. n If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per the requirements of Article 8 of these Regulations. n Locations of existing and proposed private alleys. nLocations of existing and proposed public areas. ▪ Locations of other public Improvements, including but not limited to parks, schools and other public facilities. n The location of proposed cluster mailboxes, as required. riAll proposed Off-site Easements for infrastructure construction must be shown on the Preliminary Plan. n Proposed phasing. Each phase must be able to stand alone to meet requirements of these Regulations. ▪ Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. riIf the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained Roads), the title of the plan shall contain the phrase, "A Private Subdivision". Refer to Article 8 for additional requirements. ▪ This check list along with the required copies of the plan shall be submitted to the County Engineer for approval. n Include a description of contributing drainage to the proposed Subdivision. The submittal shall include the area, slope and type of Development in the contributing area. • Drainage narrative in compliance with the BCEDG. n Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but not limited to, municipal sewer service, private sewage disposal system and On-site sewage facilities including the size and location of all proposed sewer mains and manholes. Preliminary grades for each main between manholes and the depth at each manhole shall also be shown. ▪ All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. FINAL PLAT APPLICATION REQUIREMENTS Every Final Plat must include all of the items provided on the Simplified Plat checklist as well as the following: nFor Road widening and drainage purposes the Owner shall dedicate the Right-of- Way. In the case of drainage that is provided for the Lots, it shall be located outside of the Right-of-Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right-of-Way. nIf public Roadways are to be built as part of the plat, the plat note regarding, the responsibility for construction of Roadways as found in Appendix G.3 shall be placed on the face of the plat. ElThe plat note regarding Owner's responsibilities as found in Appendix GA, if not contained in the Owner's dedication. nIndicate the centerline length of each Road in the proposed Subdivision and its design speed. n If more than four mailboxes are to be provided within the Subdivision, cluster mailboxes shall be provided and the location of such shall be indicated on the plat. n If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per the requirements of Article 8 of these Regulations. nLocations of existing and proposed private alleys. n Locations of existing and proposed public areas. n Locations of other Public Improvements, including but not limited to parks, schools and other public facilities. nAll Off-site Easements for infrastructure construction must be shown on the Final Plat with a volume and page listed to indicate where the separate instrument Easements were filed. Separate instrument Easements must be filed prior or concurrently with Final Plat. InProposed phasing. All phasing shall be in accordance with the approved Master Plan and/or Preliminary Plan and each phase must be able to stand alone to meet requirements of these Regulations. Infrastructure costs should be separate for each phase of the Subdivision. n Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property. n If the proposed Final Plat is to be a Private Subdivision (containing privately maintained Roads), the title of the plat shall contain the phrase, "A Private Subdivision". Refer to Article 8 for additional requirements. n In the case of an On-site Sewage Facility (OSSF), the Developer shall be responsible for providing a Development Plan, as performed by a Professional Sanitarian, a Licensed Professional Engineer, or person certified as required by TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed according rules and regulations established by the Brazos County On-site Sewage Facility (OSSF) Order and TCEQ Title 30 TAC Chapter 285. LEGEND VICINITY MAP ➢xxP ar aEga2.xa a., ��SOUTHERN W �m x' :c.5,13.90111.6. 2103. y;/„�xan _aa��w�2E2a. _- x«T111.1 LEAGUE SW..ABSTRACT 5 � �asMI n m6 OF uses ACRES 61 INE•STOORETT D.� ,° 12 WAS.BONG A PORTION OF A CAL.isms ecas TRACT DESCRIBED 91 A 05 COUNT,mess MeRscle,AND FORMERLY BONG:A P091106 Of IRE xaz. / {- PNa30'OYE- BTa see - cP`�ca°'c os�� pURUC RECORDS`2,"°e(x�cn same P0m0Ei/ .f'� --"., xt--n �z. -TT" . 3 -sa x - _ • ®°.�,,.x- r �t�,/�• n y ( n • \ s oesas2"/,io • AREn j•c1`' w w s Vo Iwo w re w " Iw-ee3 ® Yee,. (aennorvzoa ,®;`a<,/ u Southern u..�."Sod.202 an.Volume,wee,s as r. .Page m,rm,<,m we rx t,t \ /'. 'A' �,/ s 6�v ells gi" 9 gl" I 8I" ' �I" 13 01" a '�I_ 1J a ® e�<„ / B ,+°r,,: *a� x.x�u,°«mmm nee saw sm..,r°«« 1 / 3 s' ;8. w sate 1 000 000 .,0 5� �� S as nsntY. 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BL" �h .� ,)x 21..52•.«<a a;stence of 1..00 Int to a On xm,.rod sec LD «� -q I Ir'p 'q -, -sj° 2w.°tl s)x 2r ss•02-c fora distance°f 3sx feet m a,n xn sm rod ter, _- O 4 \ s9 2s A s0.o0' saw j som• 1 som' ay. z m-- 3s, e)x z3 26'se•.far 0 area.of 5°a°Net m a t/z n.Iron r°a ear: `•. v isslll $ na:wa rod eat L N25 =Ln A - n6a Bz'E- 4sr -�,rB -y( $\ ' -- see 2I•220'0'so-w Iaaa.t a m imor..a Ia 1/2 In ma,wee raeeec CANTONDWI I �k 00 - - NW37 oze ss CANTONDR1VE: - J -�' s�+ z a)x v ss'az^z r,.a distance of rq.,x r.r,a x,/z In. ,ae..a memo I OW MO m- DIP- ..,.m R\ wr a•w- TIME,partially. au Pan«s�wra III.. �e "0 ar ,3°i 023,073 6 04 r x n 14 11(i„7s/21a OPROciy x 2°'LE°z-Er.as.Maine ° '• \ °s t q, 2,.,Y 46, or 2,a,e wr„�i/x a';n wo rPOaa o�;°' Fu°°' F F F 'ro'F svm'F F $\ t , m. .con°g�(2)ON Bald wa578'acre tract°.a said...weer al coiled 374.89 acre tract for wE/ R.fire Ra Ao !IS !IS A s •Sa ` , er¢.as :, I , ."I .10 , .1e , .R10 :IS ° :IS , :IS !IS .I„ 10 !re?, , .io „ „1„ „ ."i$. t :� Ta TM=ia 2326.so-x„<a Q,„.v or mime feet toe v2•nes na rae..c \^' \ s:m $ )l2r IS.os,fors a,„x<e of moo fee,„a In nm Ir.,roo sot =o I "I�, ,."1= "I= "1F „IF "I"- "I" RIF :IF "I" "1� ."_I� "1��1 `` $\.. \ n \ , 4 2a _ _ 10 > 4\ • mrxxc ee.,:.2.ma uw2 0..wcl..r.,x.raoanoa ur..D _I. PilE _ _ $ oss.x,'sa-Eae«w,<.of xim fe.0„aIn na Iran rm vat I$ 00- _ �"� '� \$ 2)..Ia a aa,_t�°.,I „w,iwr.a.2 a.aa..a,25.0o feat..,era i.,c„a,..,2. fR y °°"-311 �1 ,'11n"-'n . !"a2�1 °p-321 - as+ p • s93"� w „ 1' x. • x s21 I f 21. e •eel.z<ar 1'2 -47 2,. \'0.'1 '•,R\ 0�'y ?]4ia an ya m v-se•„•.acre a d.a eun eeanx sz•as'2f® I ©e e F g2F °of me \" 8 eO sW a,20 \4..- ax x. N59.09.01, 3)«ry„4 re..,o ar.e m o.i.0 nmas o ramu.a,.Tn.50 reec a,.c 00 m,2.,s«a,,a :f a I 11°- LP 8 z 6' 4 k 6 vmc Fk t x �vbe2 _F I 1 o Is '.; a.m.°!a,r a•.ana a<nam.na,e...x ec Ie•Ir c a axa.<.a!Ie.,a«.a xe I. I I .I .I .1 8 x .I .qiks .1 8 2 .l o a .023 0 I _ _ _ _ _ R 1'� $1:. ��4t-$\ Vr P'w4 ➢°x,a axwx0 nRw Se:nnf zi8s"e?'xeer..mianarmar. s,o'I .1.m 1.^, "1._, 1� 11->a 1.= 1.:: 1.^, I.. "11=' 11.77.',; 1 VI., asa�•w ,, 5.s7lol 0„ua a T �I , I �f E 1= s I" �1- ��I �I- ��F °�I- a� 12�I- 1 �� � ,�,� $ 5 $ cz, „a,s ,w°°• aMa.za x,�, ,22.I x3g, ..,. . 2�1r iT �w.7j��1� war rr ri ww7 way r�• �n-- - $\ s� $ bx� 14 T 11 J11 s°m' war w� COAST w.w am w.w as ° _-P1 §t $\ s.r,5�•,« x F �1�I`IT I7-1° I m>F}•wOn DI DTI T BE.F F F F F F SO. F F F F g 2 xru xo 37 ' sew FINAL PLAT 44 I R R- R- R R- R- R R- R. R SI IS \$ $ 3 I8 .18 .18 .J$ "18 RI8 .IS 18 .I% I 18 IS , RIS , .I$ , 'p++ $ Pi«ys°%u+ a' E. -' 2 m'nrE 1 34 d ' U RIB .1' 16 $, s"m j, \$. E �I,Tna/22e n as u s6w ' " "I� ".I� PIS "1= .."Is .."I� "I� ."I� .Ic "I. "I� hi: .."I� ' m• - 1 I _z - q - - - - 0: esas,z --z z z z - '3 0 i'' - ;_ �3.w x �/ ' OF - F€ "� _ p $\ pi ©tg r / �ar SOUTHERN POINTE 1� 000'a oo n �0 1 o.m•1�-0.00 a 5 0 , = �3 - );. \P46 \ $ , / 0 r r °`a a° SUBDIVISION w s I�3 S1t _q1F 'RIF8° III$ All$ I$ f$�,a�gIFB 1IFB°AE1II8 2 411$`03 f$az;a'a f IE$ II$r� 7 S\ u�,5� �°" (rar /202 BF«Kr SECTION 203 } I ,11 11= 11: III ° 1I „OF 11 11 1F III . 11= 11- 11= III - .�I°2:11' -Y _ ,,� °°„ . \ \ - 23.589 ACRES 1 y%•0 qT 13/233)\ u BEING A PORTION OF A CALLED 23.676 ACRE TRACT Y w' ,m•A'w.aa m I w Am.I wm'I a m 230 w.w'II w.w'II,x•s, U "� ' �' ems'X °I2 (1 t ar a VOLUME 19432,PAGE 95 OPRBCT I L 2 Oy02W ° ESE-/� \ J c IJ -s ;\ 001 a,Y STERREIT D.SMiT11 LEAGUE SURVEY,A-210 PAmoo I e - - N60M02'E 4AT1Boi0 - �s,r - e9 so ', o $ „5.i�.f- /Foarx' 2'1E'i) BRAZO IZOLUNTY.TEXAS sad_. m I a R �ara,2 a 2a° M t ; Q%srx"• P - - so.w• - ---- - - - ,em' a0°' _ 'sue m ' p ¢' �%� ° \ 5 c BLOCK 20,LOTS 15-I8 r \ 0°8 '" 550' ( } F "\$. P ) gee\ µsn r%�D�g �, 11 \ BLOCK 36,LOTS I-1) Y F a0'" A0 F e F 00 F F F m F °°F F w F F In a $'" B a \ 2 •a4 BLOCK 36,LOTS 1-13 R R E R R w _ . R R 4$1$ s N% s sao,5 \$� tlarz,lus) summsw 1°z 1 S "18 .1$P 18 "la m$ T �In 8 .18 19 F��1F 11 I$ , .I8 , "Ig a ""1�1 _ sm IT rf wxT at 2 °5.E BLOCK 38,LOTS 1-33 ze -v I (,ia3a//z,p $ :"I- 2 81- 3 "'I 4 ."I� J ."I. 2 :'I} �I ° .."I� v "I� RI�to IR ."I� ."I� ' "1= ' 9n ' i Q a ,..,,pi,,,,.,..,..".....,,,.. ..„...„,, v $\ '2 w<xmc �, TSB-" BLOCK39,LOTS 1-29 R I 4- 4 z 2 : 2 z z ....... r „o' vx•wa«m A` 0= E " I. yrp \� PUss \�\ N°rvCx 12 prE BLOCK 41.LOTS 1-18 _I LOTS 1-IS - -- I ' ,,,,,_ f ,,,, wo0z 'ww " soo- woo som wm- V -w.w wnr.ss ^ 10r e,p Is r qr w BLOCK7R, p ^� Imp x mE « O.tunu)'nar_C y 8 V 5�."4 ° '.tt COMMON AREAS A 203,B 203 AND 203 1 ,,9IC/PUE ,maw o U;.) a om�x F01 IRON xw ' E.Pa19 \� Q,s. w as aY.2o,J I mn w(' n ) a0l2nu) erlxnN ® \ SURVEYOR: ENGINEER, mx�Wt,xi M 33 I I 1 , ➢ , ,° 2J li _, 1 , I° 2x I Q .,; \ ° `443 OWNER/DEVELOPER: •EcS I 3. I 31 I .x I _o I,',of I I I 1 rPa ,°NDix \ BVs POINTE DEVELOPMENT.INC.. , 1: Uanxn„I I I II I I 1 I L.-",�'nxuz/r,,j_ sm.Tnxa Z0 , \i \ COLLEGE STATION..B) owv00&Jt(N�!? �3 w.ee sa _ E ,.., enn101517-°r, 511EET 1 oF2 CERTIFICATE DR 0.ERSHIP AND mmCA°a, R: PHASE 310.m /2.1.1. PHASE WOOS L T.A x m .�L.02 , WNW E AP.I.T. .N.=E Mom( AREA. MR M THE RESPONSIBLITY.ME OWNER.NOT THE COMO.IN THE 10E MIOTHE =TAW MAIM mnR.a eE ��s ; v m ., a.,DEVEO ° a ma v. 00xH°x , „x �,. < f OR ME ACCURACY OF m, aw ,,11.Tr. PORTS RI TWS PLO.FLOODS,.DATA PI MOM.MAY Bum.County,Two.ond whosa no.is ll s. OMES AND e ��.. ,...x�. ADS IN ME �a Pa.e u..Tawra,u Pwww °� r° m m.mx"m, t BEEN ACCEPTED WmTETANCE : M 20; m ; :; ow m ,. ,. 20 PATE LOP FOR BMWS CM./AND INCORPORATED EN da.Paaa „_" °a R `m n P.° WME 1.01 �A MO..EHE ROA a ONN E THE 20 se >� ; 36 ,a 2YO3a 3 033sae :; ;:; POD.DOE.NOTED OTHEMASE forosioYin dent owe�to m"that...e. °the.32,. Ill - Cox • ;m ; ss ; <W ;� :; ; 6.136 own war my ,ma.w w tole_ay P2 20_ rECPUC RE °i OF OR.02 m 041.10E°NON BER "E ry cv9 A 4 iawro5.o'w,o p ,m:°•rzn x , s.,u ,m an ,a a , ,u, ,w m <,v 10.00 B).WB _ Omvr,e¢WOW..IRMO CPO.,DE,E,Owwi as v , ,m ,a m t Ana a m , a.a„ OD m en. Ppr AGREEMENT°OME THE CITY NO THE 10 p xi M Cos v , v w m , ,.v , VW a m ten MILLE I TRE mO°°'"� R° ' 2Mo... Notary PA.,&WIN Count.ma WOSE DATE B,00ESS APPLY ...But a xmwnn.mc m, n R.w m , 2.221 2e , a,.n 2.na mo m � PER WS rrEcTNE r girt .r . m ,a ,so , .a, „ , .an m COW.STATION M.DIE RIFFECINE.D.E OFTHE DA. _-a20n,:,sazra OWacn ow WOE PPE. :Ewma nsRuw 1O,2O,s .x usma . xx n 203 am 6.763 m, •n swPuSv° tFECTNE . WS.ATHER�T)i. 90/31 Ong0 w 0SOR amC 0.:. Mz ,BUT OR m, „ .aa :a> ae : x a :, „a ea, ca CERTIFICATE OF MOM... am1.ao.''''' 203 27 m, ,. m Ta m ., m am .waw. ur r ws a . uw wmu.sewNw -I2 3 42/ 113 °°` n Rte.ME Ei ADD,m27 E WATER "E .. ,y. 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DISTRICT amN�NE. FINAL PLAT 0.0 Aruiax OF Cox.aZtEr,1%--41 ° SOUTHERN POINTE MILD.OF ALL RO.S.ANO OM.ROM DORM/WAR. SUBDIVISION AND ANYTOOlri°'n Puce,OR °t°pstIll ^CESS..TO^_ r'° SECTION 203 23.589 ACRES ANY OF THE DOMES OR 14...BOROVEONTS. ° BEING A PORTION OF A CALLED 23.676 ACRE TRACT SUBDIVISION OMER MN THOSE DRAWS.OR PROTECT. VOLUME 19432,PAGE 95 OPRBCT ME Re.inn. STERRETT D.SMITH LEAGUE SURVEY.A-210 a'nnnuTE OF cwxx CLERK BRAZOS COUNTY,TEXAS 129 LOTS BLOCK 20,LOTS I5-18 BLOCK 36,LOTS 1-13 BLOCK37,LOTS 1-17 BLOCK 38,LOTS 1-33 BLOCK 39,LOTS..1-29 BLOCK41,LOTS L-18 BLOCK 78,LOTS 1-15 COMMON AREAS A 203.B 203 AND C 203 anxac y.Tenn OTVNERIDEVELOPER: FEERO SURVEYOR: ENGINEER: , HV SOUTHERN POINTE DEVELOPMENT,INC. ISIIEYG COLLEGE sumoN.T%'17.5 \% M,MA K°nnski;RNS 210.65J1 RExxmozn, SHEET OF TKO ., .�.a 1 t>0; • k .oG - p,'/'.,• BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: CC-2025-Temporary Utility Permit- Road and Bridge NUMBER: Wildfire Energy-Sims Cutoff- Mumford-Benchley DATE OF COURT MEETING: 2/18/2025 ITEM: Consider and take action on the Wildfire Energy utility permit to lay a temporary 12-inch polyurethane water line within the right of way of Sims Lane Cut-Off for 2,400 feet and Mumford-Benchley Road for 50 feet near the Sadberry Road intersection to supply water for oilfield activities in the area. Sites are located in Precinct 4. TO: Commissioners Court FROM: Joe Salvato DATE: 02/12/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Temporary Water Line Is For Oilfield Activities ONLY Department requesting agenda item: Road and Bridge Department impacted by agenda item: Road and Bridge Brief explanation of agenda item and if in current year budget: Wildfire Energy will lay temporary 12-inch water line within the right of way of Sims Lane Cut-Off for 2,400 feet and NOTES/EXCEPTIONS: Mumford Benchely Road for 50 feet near the Sadberry Road intersection for area oilfield activities. Brazos County has NO financial responsibility in project. Consequences for failing to approve agenda item: Possible less oilfield activities, which results in less tax revenue for the County. Deadline for agenda item approval: As soon as possible Site of work being performed: Sims Lane Cut-Off, east side of ROW; Mumford-Benchely Road, near Sadberry Road intersection ATTACHMENTS: File Name Description Ty e Utility Permit-Wildfire Energy-Temp water- Utility Permit-Wildfire Energy-Temp water-Sims Cut-Off and Sims Cut- Mumford Benchely Road Backup Material Off and Mumford Benchely Road.pdf T'•. ,P TY:oF B�- BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC-2025-Temporary Utility Permit Road and Bridge NUMBER: Wildfire Energy-Sims Cutoff- Mumford-Benchley DATE OF COURT MEETING: 2/18/2025 ITEM: Consider and take action on the Wildfire Energy utility permit to lay a temporary 12-inch polyurethane water line within the right of way of Sims Lane Cut-Off for 2,400 feet and Mumford-Benchley Road for 50 feet near the Sadberry Road intersection to supply water for oilfield activities in the area. Sites are located in Precinct 4. TO: Commissioners Court FROM: Joe Salvato DATE: 02/12/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Temporary Water Line Is For Oilfield Activities ONLY Department requesting agenda item: Road and Bridge Department impacted by agenda item: Road and Bridge Brief explanation of agenda item and if in current year budget Wildfire Energy will lay temporary 12-inch water line within the right of way of Sims Lane Cut-Off for 2,400 feet and NOTES/EXCEPTIONS: Mumford Benchely Road for 50 feet near the Sadberry Road intersection for area oilfield activities. Brazos County has NO financial responsibility in project. Consequences for failing to approve agenda item: Possible less oilfield activities,which results in less tax revenue for the County. Deadline for agenda item approval: As soon as possible Site of work being performed: Sims Lane Cut-Off,east side of ROW;Mumford-Benchely Road,near Sadberry Road intersection ATTACHMENTS: File Name Description log Utility_Permit W ildfire Energy-Tempwater- Utility Permit-Wildfire Energy-Temp water-Sims Cut-Off andSlms Cut- gacku Material Off_and_Mumford Benchely_Road.pdf Mumford Benchely Road p APPRO Z:1‘4. (a5 Duane Peters Date County Judge APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAX TO: THE COUNTY ENGINEER OF BRAZOS COUNTY,TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now Wildfire Energy Operating. LLC [company name], hereinafter referred to as "Company" a Texas (state] Corporation, with authority to transact business in Texas,acting by and through its duly authorized representative,and hereby petitions the County Engineer for the right to lay, construct,maintain,repair and/or operate a water line under and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Length of TYPE OF CONSTRUCTION Road Name&Block Number Crossing (CHECK ONE) Bored lacked Driven Cased Facility Jo Parallel County Road Within Right-Of-Way Road Name and Block Number From To Depth Distance Sims Lane Cutoff 30.685071N:96.514476W 30.691199N,-96.516995W 2,400 feel Mumford BenchIey Rd 30.744103N,-86.506677W 30.744166N.-96.509566W 50 feet CONSTRUCTION TYPE •mod f�/� 12" Diameter Wall Thickness I �r ' ►POR 2'I Material Specification Polyurethane(Plat Hose) WA -mit Z—y4/L Maximum Operation Pressure 200 PSI TT The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 90 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60t°day,Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities,both aerial and underground, and the filing of this application is prima fade evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right,title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company fails to obtain a permit prior to the installation or does not install utilities in compliance with installation requirements set forth herein(i.e. depth,location,etc),Company assumes all financial responsibility for damages and/or destruction of lines, cables,etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy,Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. Timis permit is a revocable permit. Brazos County reserves the right to revoke this permit at any time, in the sole discretion of Brows County,for interests of public health, safely or welfare, or for failure to repair any damages upon demand,or for any other reason deemed sufficient by Brazos County. Ih the event Company fails to comply with any or all of the requirements as set forth herein,Ike County may take such action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke this Permit by verbal notification to the Applicant/Company. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. Wildfire Energy Operating.LLC Company Name Daniel Ouinn Signature Water Consultant Title 920 Memorial City Way. Suite 1400 Address Houston, TX 77024 City State Zip 936-371-2735 Telephone Number kiiinn@etexaslandinan.com Email: WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated February 12,2025 except as noted below: (Month/Day/Year) EXCEPTIONS: , Temporary Water Line Is For Oilfield Activities ONLY re.,:firakCI„ Bra s County Engineer Q h 1 I �S I ROAD RIGHT-0 F W( 0\()' CENTER LINEOF COUNTY ROAD �+— SHOW NORTH ARROW ROAD RIGHT-0 F-UUIS'f C Z Yv0' PLAN VIEW CENTER LINE r r T s1 \\\ eA 5 Lcia_ COUNTY ROAD TYPICAL SECTION 1 . IN CROSSING ROAD OR GOING ALONG RIGHT-OF-WAY,SHOW DEPTH &LOCATION OF CONSTRUCTION IN TYPE SECTION& PLAN 2. IN PLAN VIEW SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION 3. IF ABOVE PLAN VIEW AND/OR TYPE SECTION IS NOT APPLICABLE. THEN SHOW APPLICABLE PLAN AND/OR SECTION Sims Lane Cutoff Y-: '...--_ - : ri -gip x m " 1 "0"r 1,. -` 4q ,_ x e �l d`'aY T N< «s3. -r r ar ' :; .ac .�' e .:r - ;* -4 _ -ice, -.4 s 4,y. 'i�4. .�. i 's t.'n *a. `.. y� _:' }": s X `� ` - _ itw.{ }z .i 7-( C a"' -'Ne,. '^ `ter. :t ,: �• .v y .i•• '"� d' , , * :d"Sr::te' - 4•i7,re.,,,,1/41, - -'' ,,3X' •'; _ .K .:?3 ,t "'u4' �r :fit »x - S^t + g*.�ro go, -' 3 x� y ��r�� - s =s t _G��'�.ae"''sa� ¢. a �-, a s�� 1� 'F�.T� .: u � -.al..,r *�a .�, -'�;'�...A,.-. . s e '•rs. ••.44 '�S 3:x sue- L,. .q4-4'. ,*,,.k •--�ns.+S;r '%4'1. "; r. i,,»a ! ;� 4-v`' 'i ,'..- , __F,, - +,d a.+ '". il4ll .r-* F+..::.,.rwa.i►a..»,i of d+�t, .--.+'tip _ r�-- ,....,_ ___....„... .,„,„:„.„,„ _......„,„,______,,,,,,_ ,..„, ..........1,„-........ --...1.:-_,,:,-.„- r _ r A, •; �. ,"''' .% i ax,•,. 4.,- . "'":- ' rr". .*, ., '• '‘'' --.C2'i''.. .'- ' '..'"•-• •- '.,' : • ' 2'''..-,,,':'..f.!..,. t� SEC,zlbiea`1 ., i ash+""+ , } 7 '� 'FYc e c'+G' t #, - * r isd fed'" .� Y ` ' f -' t 1I1I1IIIIIII t i • t "I. - B - irr. f1', k %. i t q1' �ri .3 hl ' _ .r r 'aa 3 ROAD RIGHT(MAY ii r0[ &� k led i 4,, vyv CENTER LINEDFC0UNTYROAD ____, L SHOW NORTH ARROW ta.ROAD RCHI-OF-WAY ,14 S3,: 1'1 oz. ittle t �o Nk 47' ��` PLAN VIEW C LITER UN E r ~-=-I X ? J b _ i r . 1/"-------{8-----7- \\\\ COUNTY ROAD TYPICAL SECTION 1 . IN CROSSING ROAD OR GOING ALONG RIGHT-OF-WAY, SHOW DEPTH &LOCATION OF CONSTRUCTION IN TYPE SECTION&PLAN 2. IN PLAN VIEW SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION 3. IF ABOVE PLAN VIEW AND/OR TYPE SECTION IS NOT APPLICABLE,THEN SHOW APPLICABLE PLAN AND/OR SECTION . xw 1 el }}.; sm ti�Mumford Benchley Rd. - }E 1. '7:4.1:\ • ki N rI?a Lire 3 :'IGte'/Pa_ - uJI. _ C�ideat h 14 r »} BRAZOS COUNTY ROAi)WAY SAFETY ANi) ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED iN BRAZOS COUNTY RIGHTS OF VVAY A. General Requirements I. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices("BMIP")(EPA and TCEQ both provide lists of examples of BMPs)to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. in the event damages occur, permitter will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists,then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements I. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the_job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices(TMUTCD). See Traffic Control Requirements below. 2. During construction,all safety regulations of the Texas Department of"Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices,as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen,signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners- No cable,conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer C Traffic Control Plan I. A traffic control plan, pursuant to the TMI►TCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction(i.e. pit.excavation, hole) left open over night, requires specific nighttinit_traffic control measures pursuant to the 'l'MUTCD; b. If construction is within ten (I 0) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the lime of completion for the job. • D. Design Standards I. All overhead installations shall conform to clearance standards of the Texas Department ofTransportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation(including lighting)shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths -utility may place deeper); a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six(36)inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight(48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see Iligh Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water lines: All water lines must be a minimum 36-inches below the ditch flow line and eased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right ofway shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way), Power—0-2 feet, nominally 1. Phone—2-4 feet, nominally 3' Gas—4-6 feet, nominally 5' Cable--6-8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however,the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS W11'111N COUN FY ROAD PAVLMiiN 1; b. be pressure grouted for the full length of the crossing tithe annular space between pipe and casing and soil exceeds one(I) inch, Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting. operations; c. TOOT Standard Specification Item 476 shall be followed for all boring,jacking, Funneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours,due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions,the County Engineer or his representative may require:shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten(10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfrlled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require;shoring to protect pavement integrity. d. All excess water and mud shall be removed from the tnnnch prior to baektilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. I. No side or lateral tamping to till voids under the base and pavement materials is allowed. 11.Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope,shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying,construction,maintenance and/or repair of cables,conduits and/or pole lines cannot he accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove,cut or jeopardize any section of the road(asphalt, cement,road base, ete), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of"No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work I. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way,and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer and Road& Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used., F. Repairs to existing facilities I. Maintenance and/or repair to existing cables,conduits,and/or pole lines which require disturbance of the soil,shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation of utilities: i. When and it'the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road,any or all poles, wires,pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road,or reset or relocated thereon,as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company,and at the expense of the Utility Company. H. High Pressure Pipelines I. All utility Permits for high pressure pipelines(generally 60 PSI or greater), whether pertaining to controlled access or non-controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximuut operation pressure of the pipeline,this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased l'ipe Less than 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required Non-Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Non-Cased Pipe Greater than to' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-of- Way. Transmission lines have been determined to be petroleum pipelines(which includes natural gas lines) and shall not be parallel to a County Road. b. Natural Gas Distribution is a line that serves the final customer. • • END LEGEND• ..... RaAD ROAD WORK I^one.Illro m rrn.S WQ..ca. ertg,eeo lalro o.o.e•a WORK se•wt•71e111)3 6fi • .AHEAD 0' ?a I,Dovr my,rcn:;,ee ® aet.•..oty 1wI ak tetra note 21A it ..amen urrree0 e cnr•cole Cnorgaoo'• I ♦ . I f boning,rr0e Daara wa900e S 9n ISMS/ 'S. [020-ID \ ■ END //�e,, 6"7 '-.� I .0• 40• .'} ROAD I 04-. .0 Troer:a I'.. 4E. Ittrot. ROADWORK 0 `too ao .tugger See rote tl a [name!irlro RORW parker AHEAD /0.1 A ROAD 0 I - 'Sao ogle 21• I ' �2.- :^Ifs'RORK V �i h R I e....t 2tA• ww....b rm.r,'.. r.:^:A.• AHEAD di C'•fg.,0 :� • • pee•eo at..,,Ia ae•�relaa.q.n• rnwrropoe l�rirq 5:a' e'enal r,pm1 Y▪n� CO20.1 i �•.a•' Cn/i 4 ° See•o .. 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SO- 7007 *55' [[$ 1 • 45 450 .95 540' 15' a 90' 320 _ 195' 3h ° c S h �gN� SO 500 5501600 50' 100 400' 240' gs. • I t I y n I I 5S L+¢5 550' 605' 660 55' 110' 500 295' e$2 �,a .-- ♦ 'T eu a`GO' 660 ):O' C:J' fi0' Sao' 15]- _ 1 65 650' III 760 65' 130 700' 410 cralnel:::ew //1 I `" I I ._J 30 -700' 170'1040' 10' 140' 600' 475' &SI- Devices J h o l wc.:.e is 150' 025 1900' TS' 150. 900' Sao' nnE IS.rose xt® 1 £ S I g so-"In I 0 Conventional Woods On11 I:D' r. 150P n0,a 31 0q 1a0er 1eng,lla^toe teen rt1108a off. p}$0 0 �l4� !..lb enorneile7np n Yin t en• t -' L.teMtn Of lope.Iffi••n:otn or O/rsN 611 s•eaetew soreatWNl I S. 1' veer v c,cf m— uin, t g$$ on;,'ea;t h I 0 .seerOtner cal.:Are i YI � on,.•�a:f Ins ';k r+scesfe•r t. ,�s•.e ▪ i m ninon of'3o' I " !w air' o•mo.eoolo e1 TYPICAL USAGE Sh 7r¢e•„a/Ma'eat f_ __ 1 ,2 Gra tat eic., snail ne. I S.mat SHOW7 T[MA 1N1DindOlatt lob I[NI ,rOve'e0•01• `�I ypae. eniGle rBrpin:^0"eay 1 .0911t ( rypaT lOV ,iaiIWOWI WV Si CT 10naWl f Sf1:10.ser {a!!! 9! I •aaJ:J n e C•IIss.Ofatryff:tl•r 1 _ A. • I B Sr00,0.ventne ,+br nip, I .,.�.° nannel-Tot ia, ''t,'; # f I ✓ ( ! Sr ryl .8e rn Tut and Sign noo^:ro. aev:cea gt a'I •11aea. xy}, , a. GENERAL NOTES 7:' �nr,rna:•y rotating, I ¢ --gg[[ axit+al:eta a, I •Iaaning, =]J l ,tetp• leer's. I w 5 S I I.floor 12.100 a to Sion i'Ne rro.n we OEC,S9ED. ale 111 a,iro Set notes a b SI '� .Nr.'w n a c Si 7.art trdrfit 7.'1 Oer1Ra:III to,00 Ore tS IN[O.expect lMae �� of-e•rODt 1i17r,ta. 1 _ —. nigh:nten,:er I •'',0 1 I ono in•tre a'•T,.•0'fY aft io.•,q:ntena,te s ,.14rt mv0af0°.lee ,Herr t5oe ro en a I Si ring, rlafn:ro, tei.Mar. r e y I=- — icing,I no or I I.. a, QE I • 0'5 1 ',roomy Sr�lien*, t•si 51""•--f-� ': I S. 1twc.l ve.,, welt lt,�.o ewib'ent vbuta On Da•aa ma,tM •w . i ,lytr-ol•.ar I'ne CW oa.ea m me aarra rnaaftee. o iv h a ® - j a S•taea..color•Ilo a,0 sza010 eg±see anrt0to:I Dar'be DOSi110eO 70'e 110 tat•{a no ae.0 Ins v.o t ce.eO, It •:wi mrerstlr I 5 o I I I aer.e111.L•M Ar•n.°+ce cs naa;t,y o••..free, 1t etrwf erl o C to'09 atop•wt rooaor oro.tlons..gain• a0Irarnc trol p' 1 to Ieea:n 1n WO.•, roe a DTri,O9•e Or Orttrr Ill, ir;no aer,enf ea' MI De s001e,atea Ier toe Snoops ven:cle¢+e WA. I 3 t. 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See rotes I a r1 o 1.10.am rr f•- I,- i" WORK SPACE NEAR SHOULDER WORK SPACE ON SHOULDER WORK VEHICLES ON SHOULDER 1001 'on eve. "" a -low •4i WWI Canventiorlal Roods Convent long] Roods Conventionol Ro000 I:, 7•17 III' ,w MI,n no I a' f II Iti 1 • SE Op ; * BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Overpayments • a.Janette or Carson Padgett-$100.00 • ID.John H. &Virginia V Lenihan-$720.00 • c. Lucille Morgan -$541.46 TO: Commissioners Court DATE: 02/12/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Overpayments or Erroneous Payments(Tax Code Section 31.11) If a taxpayer applies for a refund,the collector must determine whether the payment was erroneous or excessive. If the collector determines the payment was erroneous or excessive and the auditor agrees, the collector refunds the payment from available current tax collections or from funds appropriated for making refunds. NOTES/EXCEPTIONS: Governing Body Approval (Tax Code Section 31.11(a)(1)and (a)(2)) Certain refunds require approval from the taxing unit's governing body. If a collector collects taxes for a single taxing unit, refunds exceeding$500 must receive approval from the taxing unit's governing body. If a collector collects taxes for more than one taxing unit, refunds exceeding $2,500 must receive approval from the taxing unit's governing body. As general practice the County Auditor has chosen to present all tax refunds to the Commissioner's Court, even those that do not require approval from the Court. ATTACHMENTS: File Name Description Ty e CC Refund Request 02 11 2025 Tax Refund Applications Backup Material (002).pdf Melissa Leonard,PCAC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 02/11/2025 REQUESTOR CARSON OR JANETTE PADGETT ADDRESS 101 CR 506 GOLDTHWAITE TX 76844 OWNER NAME JANEITE&JAYCI PADGETT PROP ID•# 425586 REFUND AMOUNT $ 100.00 REQUESTOR LENIHAN JOHN H &VIRGINIA V ADDRESS 405 CRESCENT DR, BRYAN,TX 77801' OWNER NAME LENIHAN JOHN H &VIRGINIA V PROP ID# 34534 REFUND AMOUNT $720.00 REQUESTOR LUCILLE MORGAN ADDRESS 3102 EVAN DR BRYAN TX 77802 OWNER NAME LUCILLE MORGAN HARRIS HUSTED 404666 REFUND AMOUNT $541.46 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR • ADDRESS OWNER NAME PROP ID# REFUND AMOUNT APPLICATION FOR TAX REFUND - ' - - • Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station 1SD,Fl,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS MORGAN LUCILLE 3102 EVAN DR BRYAN TX 77802-1433 PROPERTY DESCRIPTION Legal: HARRISON UNIT 1H 50004234-000 WILDFIRE ENERG/AGUILA VADO(EAGLEFORD AB 25/JAMES, T SUR.0052940000 R Address: Account# 404666 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested - -- ZREFUND •2024 12/31/2024 • • $820.14 $541.46 - • -- Taxpayer's reason for refund: OP-Overpayment REFUND TO: MORGAN LUCILLE 3102 EVAN DR BRYAN TX 77802-1433 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." " 7,,,k) /5/44-, • Si lure` a �V 9 7�'�' �' 9 9P4141aa' k r� s .0 Yu �r //7h4 Phone# • Email dress If you make a false statement on this application,you could be found guilty of a Class/// A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. • TAX REFUND DETERMINATION ax fund is Appro d [ ]Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code • Authorized Officer Signature Date TAX RECEIPT 01/17/2025 12:07PM • MELISSA LEONARD, PCAC PH#(979)775-9930' BRAZOS COUNTY TAX ASSESSOR COLLECTOR r --- - - 4151 COUNTY PARK CT _ _, Receipt Number BRYAN,TX 77802 3433145 Date•Posted 12/31/2024. Payment Type -__ -P 'Payth nt Code OverlRetund Total Paid • __7$8414 PAID BY: MORGAN LUCILLE 3102 EVAN DR BRYAN,TX 77802-1433 i Property ID -_ 404666 ;50-004234-000-R-0500042341700R001047.7 0.0000 IUIORGAN LUCILLE� Legal "^ - 3102 EVAN DR 9_ - -1 ; BRYAN,TX 77802-1433 HFIRRISON UNIT IH 50004234-000 WILDFIRE ENERG/AGUILA VADO(EAGLEF0RDAB 25/JAMES,T •`SUR.0052940000 R • • ',:Entity Year Rate Taxable__ V_alue_ Stmt#_ _Vo_Id Original Tax Discnts ,T P&6. Att Fees Overage Amount PO Z REFUND ENTITY 2024 0.00000- µ0 -150529 N 541,46 0,00 0.00 0,00 0,00 541.46 EMG SVCS DIST#2 2024 0.02006 20,098 93007 N 4.03 0.00 0.00 0.00 0.00 4.03 BRYAN ISD 2024 0.94890 20,098 93007 N 190.30 0.00 0.00 0.00 0.00 190.30 BRAZOS COUNTY 2024 0.41970 20,098 93007 N 84.35 0.00 '0.00 0.00 0.00 84.35 820.i4 Balance Due As 0 1 1 213 112 0 24; -541,46 Tender Details _ Description • .; `Amount Check ooib • 820.14 820.14 • • • • :Operator Bata • • � _ _.� _---_- _ • • ----- tmoore 54842(01/1712025TMj 8z0.14; Page:1 Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code maanunsilkin. APPLICATION FOR TAX REFUND • Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,Fl,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISO OWNER'S NAME AND ADDRESS PADG ETT JAN ETf E&JAYCI 2019 THERESA DR BRYAN TX 77807-1528 PROPERTY DESCRIPTION Legal: EDGEWATER PH 4,BLOCK 18,LOT 9 Address: 2019 THERESA DR , Account# 425586 6 5011 1�p TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount.Paid Refund Amount Requested ZREFUND 2024 01/16/2025 $4914.46 $100.00 Taxpayers reason for refund: OP-Overpayment REFUND TO: PADGETT CARSON OR JANETTE 101 CR 506 GOLDTHWAITETX 76844 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." - 1 - 21 25 Sig"urge Date 325 coo Yi ekit Qd C Phone 0 Fail Address Cen+toX • n tk If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony t under Texas Penal Code Section 37.10. • TAX REFUND DETER (NATION The x r is Appro I Disapproved ali8(as Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 01/16/2025 07:48AM MELISSA LEONARD,PCAC PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR '' "-"`Receipt"Number 4151 COUNTY PARK CT _ — - BRYAN,TX 77802 3431807 pale-Posted 01/1612025. PaymentType _ P• payment Code OvelRefund• Total Paid —`�� $5,914.46. PAID BY: PADGETT CARSON &JANETTE 101 CR 505 GOLDTHWAITE, TX 76844 pettyIDy Geo • Legal Acres_� '___ I 'OwneiName and Address _ 425586 ------ — -- j246760-0418-0090 0.0000 t PADGETT JANETTE&JAYCI f ,-- --- -^�—.Legal'pescrl tioit-- '_— _'r�—�—_— 2019 THERESA DR � _. __ .._P_.._...__ ._.._ — —_A.. _ .__.._ _� BRYAN,TX 77807-1528 'EDGEWATER PH 4,,BLOCK 18,LOT 9 _ • Litus` ' • DBAName _— _---._. ... I . 2019 7HERESA DR, I Entity: . Year Rate -Taxa6ie_Value Stmt# Void . Original Tax Disonts P.81 Att.Fees. Overage Amount Pal Z REFUND ENTITY 2024 0.00000 0 150476 N 100.00 0.00 0.00 0.00 0.00 100.00 BRAZOS COUNTY 2024 0.41970 292,098 99912 N 1,225.93 0.00 0.00 0.00 0.00 1,225.93 CITY OF BRYAN 2024 0.62400 292,098 99912 N 1,822.67 0.00 0.00 0.00 0.00 1,922.67 BRYAN ISO 2024 0.94690 292,096 99912 N 2,765.86 0.00 0.00 0.00 0.00 2,765.86 5,914.46 Balance Due As Of 0111812025: -100.00 Tender_-_ _' Detalis _ DescrIption� Amount Check — Y-9432 5914.46 5914.46 • • • • ^._:.... —7Totai Paid] tmoore 54819(01/1612025TM) 5,s14.46 Page:1 Receipt issued In Accordance with Section 31.075 of the Texas Properly Tax Code TnaAWn7d41 APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISO,College Station ISD,Fl, F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS LENIHAN JOHN H &VIRGINIA V 405 CRESCENT DR BRYAN TX 77801-3712 PROPERTY DESCRIPTION Legal: NORTH OAKWOOD, BLOCK 19,LOT9 Address: 405 CRESCENT DR , - Account# 34534 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND- - - --2024 - --' 01/27/2025---$1804:13--- — —$720;00 - - - - - - r ' Taxpayer's reason for refund: OP-Overpayment REFUND TO: LENIHAN JOHN H&VIRGINIA V 405 CRESCENT DR BRYAN TX 77801-3712 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." !v hL A/Z/2.d'zs Si ature Date • 711 S'It Do 2 ��da sli.n R•1 w.• cd� Phone li • if you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th tax r d is [ Approve [ j Disapproved Authorized Officer Signature Date • Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 0211112025 12:03PM MELISSA LEONARD, PCAC PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR "Receipt Nurnher 4151 COUNTY PARK CT BRYAN,TX 77802 3436523 Date Posted ,___ _'01/27/2025 Payment Type __ P Payment Code. Over/Refund Total Paid __ •_j _ _51,804.13. PAID BY: LENIHAN JOHN H&VIRGINIA V • 405 CRESCENT DR BRYAN,TX 77801-3712 • Property_ID'• —GeV • • • • - • •Legal Acres ; • Owner Name and Address 34534 447000-00 _19-0090 0,0000 _ LENIHAN JOHN H&VIRGINIA L--gal Desoriptton—-- "" -• - - -'---•- _-- - _ 405 CRESCENT DR NORTHOAKW00D,BLOCK19,LOTS' BRYAN,TX 77801-3712 —— _—. 405 CRESCENT OR , Year_ Rate _7axe6le Value _S1 V_o�d _O_rignal'Tax D_is_cnts P_&[ Att•Fees _Ov_erage Ari ount P_& Z REFUND ENTITY 2024 0A0000 • �0- 150553__. N 720.00 — 0.00 - 0.00- 0.00 0.00 720.00 BRAZOS COUNTY 2024 0.41970 288,921 77938 N 280.42 0.00 0.00 0.00 0.00 280.42 CITY OF BRYAN 2024 0.82400 328,921 77938 N 603.71 0.00 0.00 0.00 0.00 803.71 1,804.13 Balance Due As Of 01127/2025: -720.00 Tender -Details _ - •_ D'escription __ __ _� _Arnountl Check 6451 ` 1804.13 1804.13 • • • Operator Batch . .-- • ; - : _ __.. • • tmaore 54985(112712025TM) — 1,804.13 Page:1 Receipt issued in Accordance with Section 31.076 of the Texas Property Tax Code Tam& rm • BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Budget Office NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: • FY 24/25 Budget Amendments 18.01 - 18.04 TO: Commissioners Court FROM: Nina Payne DATE: 02/13/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ACTION REQUESTED OR Request approval. ALTERNATIVES: ATTACHMENTS: File Name Description Type 18 Coversheet.pdf FY 25-18 Coversheet Cover Memo 18.01 - 18.04.pdf FY 25 Budget Amendments 18.01 -18.04 Budget Amendment BRAZOS COUNTY,TEXAS BUDGET AMENDMENT(S) FOR THE 2024-2025 BUDGET YEAR NO. 24/25 18.01 - 18.04 On this the 18th day of February 2025 at a regular meeting of the Commissioners'Court,the following members were present: A. Duane Peters,County Judge, Presiding B. Bentley Nettles, Commissioner, Precinct 1 • C. Chuck Konderla,Commissioner, Precinct 2 D. Fred Brown, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen,County Clerk The following proceedings were held: THAT WHEREAS, on the 18t day of February 2025 the Court heard and approved a budget amendment(s) for the 2024-2025 budget year for Brazos County, Texas; and WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2024, the following amendment(s) to the original budget are hereby authorized,as described on the attached page(s). ADOPTED AND APPROVED this the 18'h day of February 2025. THE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS. By: CD Duane Peters,County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24/25-18.01 2/18/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 233,143.00 General Fund Other Financing Uses Expenditure 233,143.00 2020 Certificates of Obligation Other Financing Sources Revenue 233,143.00 2020 Certificates of Obligation Contingency Contingency Expenditure 233,143.00 General Fund&2020 Certificates of Obligation Upon review of revenues and expenditures of Fund 43200-Certificates of Obligation 2020,it was discovered that a journal entry in the amount of$233,143 was not posted to finalize the requested amount for FY 2020 Budget Amendment 49.10 that was approved on September 8,2020.Once FY 2025 Budget Amendment 18.01 is posted,ajournal entry will be completed to recognize the transfer correctly.This occurred during a time of transition in both personnel and software and steps have been taken to reduce the likelihood of this happening again SAM I tz3(015 Date: 2/11/2025 • County Judge Approval Date For Oracle Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 11001500 61130000 (233,143.00) 01000 00000000 91122000 233,143.00 43200 00000000 49028000 233,143.00 43200 11001500 61130000 233,143.00 BRAZOS COUNTY,TEXAS REQUEST FOR BUDGET AMENDMENT TO INCREASE BUDGET REQUESTING DEPARTMENT County Auditor and Budget Office REVENUE BUDGET FY 2025 FUND•. •DIVISION ACCOUNT ACCOUNT DESCRIPTION DOLLAR AMOUNT 43200 00000000 49028000 Transfer from General Fund 233,143.00 TOTAL REVENUES $ 233,143.00 EXPENSE BUDGET ' FUND. DIVISION,;,ACCOUNT ' ACCOUNT DESCRIPTION DOLLAR AMOUNT;, 01000 11001500 61130000 Contingency $ (233,143.00) 01000 00000000 91122000 ` Transfer to CO 2020 233,143.00 43200 11001500 61130000, Contingency 233,143.00 TOTAL EXPENSES $ 233,143.00 SELECT REASON FOR EXCEPTION TO INCREASE BUDGET FROM BELOW(click In box to select) M Debt ❑ Grant ❑ Unanticipated Revenue ❑ Emergency ❑ Donation EXPLANATION Upon review of revenues and expenditures of Fund 43200-Certificates of Obligation 2020,it was discovered that a journal entry in the amount of$233,143 was not posted to finalize the requested amount for FY 2020 Budget Amendment 49.10 that was approved on September 8,2020.Once budget amendment is posted,a journal entry will be completed to recognize the transfer correctly. This occurred during a time of transition in both personnel and software and steps have been taken to reduce the likelihood of this happening again. 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Ncs74 4740 DMQDO ELM 0404 Antaal DLO 003 ODO . 4YA067N240073071000.100m0000000000 00.14 Actual ODO 020 020 0a11 10441 0130 0L0 OLO 4404 4002 003 0.170 007 4320060325004300000400001010060000 04.24 Meal OAO 0 11 000 •N0r21 AOual 000 Oml Om 0.024 A0w1 OAO 000 0. 1320043132301.72LOt V.DOOa D 00.24 4tua1 •am GAO 003 N0.24 mud DDO 000 060 O.024 4t,.a! 0m 0m OM 477006N32S4.14701 7D0:mD0®0®00 00.24 MUD OLO 0.10 aro k0.21 A404I OID 003 OM 0•4•74 Actual 000 ODD 000 4003E34726000071307000000003010310 0024 ARwI 0202 4.225.01 4,723171 Na.4, AM.! 4,229.03 4701720 402,01701 13704 4e01 00221100 16104_D 040,4At1 4330003132 4%1'A000D0:0000 0024 A002 020 OM OM 710421 AR WI 0.00 a00 01:0 0 0.24 a4u4 000 One 003 • 4n964743370000t90em00a000mD000000 00.24 3.4471 ODD PAO OM Nc4.14 A0003 0.10 000 000 O.c21 Ann.! CM 0122 Ole .ma a•l4W.a4 954•05.04 FY25-Through Dec24 3,030,06629 FY24 4,602,196.76 FY23 3,071,007.72 FY22 13,572,21890 FY21 1.576434.59 FY20 21,206,33L90 Total Expenditures 31,436.23 FY20 212,53357 FY21 105,757.42 FY22 510,544.20 FY23 411,95542 FY24 53,055.69 FY25-Through Dec24 1,343,253.43 Turd Revenues • 25,200,92755 Total Bond funds 1,343,253.43 Total Revenues 22,206,331.9D Teul1 Expenditures 4,937,879.08 Remaining Balance 4,704,736.08 Fund Balance at 1.3L24 I 233,143.00:Difference 6,500.00 FY20 Trf to Fund 43200 from General Fund -239.643.00 FY21 Trf from Fund 49200 to General Fund 1 -233.143.00•FY25 Trf to Fund 43200 from General Fund•for funds that were transferred out In FY21 that were never transferred In. ORACLE Trial Balance Report floral Oslo 2/112025715AM Brass County Primary and GAS Et Page 1 all Ledger Beams Carney Primary Ledges Fund 43200 2020 Coddle-ea'of Oh11gs0on Division 00000000 No Value Account Dceerip0on @.ginning Balance Dabtia Credits Ending Balance .(U80)- (USD) (USD) (USD) 11095200 Dopos1t0ry Bank Acevant 0.00 9,102.235.0 57334230 - 0.520,443,57 23500000 NR-Account hams* OWa,50000 0l00 6,500.E 26930000 Prepaid 00n0 c20 0.09 15.001100 0.00 15.01113110 30001000 Accounts Payabia ControlAcemml 0.a 2,110.05000 2.387.81822 -250,587«0 incns000 Contract Pay-Rofdnag.s D.00 0.00 33,18a27 43,18437 31000100 CuoToO0nor Fonda Acct. DEC 435,855.80 435,655.80 0.00 8,283,791.54 45310000 Inin03t-Accouri3 -0.00 0.06 31,435.23 41.43023 4,263,791.54 0.00 .4: _•- -lLe':!~'t i Ji3:":^`.:7_.2. -.-___,_. 4'4. - 19 4 _ t1;}�r1c. :1 __J,.ti.51:_TS; 40028033 Transfer From Gemara!Fund 0.00 0.00 0.500.00 -0,500.00 Total for Distoion 00000000 Ho Value' 0.001 11.874,092.14 13,250,420.721 -1,576,334.501 DWfeion 83132003 Fac,IiUns Somata-Urding Account Daeedption Beginning Balance Dobil. Creddn Ending Baia no.' (USD) (USG), (USD) (USD) 33100000 '9u0 ings 0110 570.02527 000 57002527 30440000 Land 0.00 118,74723 0.00r 119,74723 Tad for Olvi.len 63432030 FanNVi.Sorvkn.-Building' oM6i salary-Ai maul 889,372.501 Dlvisian 83432100 Jail I0schon Eapmnbn Account Daactiption 0a81nn1Og Balance Dob1ts Cndib Ending Balance (USD) (USD) (USD) .(USD) 0353000D Egtrlpmont<.Enhancomonl 0.05 3,520.00 000 3,02050 - 80050000 Appliances 0.60 10990.00 352006 7,370.00 80101008 Blalding Renovation•Jait 0.13.0 2,033977.19 1,685,843.43 348,133,76 Total far Division 03412109 Jolt kitchen ErpanslonL 0601 2.040.387391 1.089353.431 357,023.781 Dietitian 83432200 Ag4life 8u11Mag Account OaacrlpUca BeglnnLig@dance Debits' Credal Ending Oalanca (USD) (USD) • (USD} (U50) 60100000 00041.3s 0.61) 529,459.78 2021.43 522430.33, Total for Minton 63432200 Agri-Lilo Building' D.001 529,453.761 2,021.431 52m,438.331 Division 83432300 JP A Coanlabto Buildng Account 00.cripUon Beginning Baianc. Gobi*. Credits Ending Balance (USD) (USD) (USD) (USD) 7259100 Ptefosamnat Fels-00'ur 0.0C 2.000.00 MOO 3009.03 83440033 'Land 0.00 25,003.00 29,00060 043 Total for D;vinion 03432300 JP&Constable Building' 0.001 27900.001 25,100.oai zo63001 • Oregon 634325002020.2321 Lund Armenian Acceunl Deacrlptlon Beginning Dolance 0.b4. Credits Ending Balance (USD) (USD) (USD) (USD) 80440000 Land 0.00 1,00000 500.00 50000 Total for DMston 83432500 2020.2021 Land Acquisition 0E0 1,000.01 50000 500E0 Total for Fund 43200 2020 Certificates of Obligation' 020I 1491,17,311.091 141107,311.581 D.g01 End of Report ORACLE' Trial Balance Report Repeat Date 275/2025454 PM Brazos County Primary end GASS Page 1 of 1 Ledger Brazes County Primary Ledger Fund 43200 2020 Cetercates of Obligation Division 00000000 No Vain Account Description Beginning Balance Debits Credits Ending Balanco (USD) (050) (USD) (USD) 11005200 DepositayBankAecOunt 8.626,443.57 25.022,245.68 19.554,480.30 15,794,209.15 23500000 A!R-Account Interest 6,50000 10.685.86 13,000.00 11165.06 26930000 Prepaid Contracts 15.000.00 0,00 15,009.00 0.00 30001000 Accounts Payable Canlrol Account -250,967.56 12,934,309.55 12,645,003.14 •165,581.15 30002000 Accrued Expenditures Pay 0.00 0.00 85,206,15 45208.15 30302000 Contract Pay-Rclainagcs 43,164.37 76,375.04 334,597.52 492.406,85 34000100 Due To Omer Funds Acct. 0.00 9,353.622,63 3,350,62163 OM 15,263,200.86 39011000 Retained Earnings -9,263.791.64 0.00 0.00 -8.261791.64 -15,263,200.86 45910009 fleetest•Amounts 000 6,500.00 219,033.57 -212,533.57 49090000 Proceeds From Co Band Issue 000 0.00 24,020,00050 24,020,O00A00 49095000 Bond 103ua PrenOunt - 0.00 0.00 1.760,927.55 1;780,927,55 =25;a00,927,551 1110 „ ...v v. _�k. r w_ry[, r.. •', at4 i • - rlar,• _ :v •ry.; , .. .•,.:a,•.1 813000D0 Transfer to General Fund DOD 239543.00 OAO 239543.00 Total for Division 00000000 No Value 0.00 59,257,651.96 60,229.870.68 -8,972,218.90 Division 63432000 Foci5ties Services-Bending Account Description Beginning Balance Debits Credits Ending Balance (USD) (USD) (USD) (USD) 60100003 Buibiegs 0.00 24,959.00 24,969.00 0.00 83101003 Building irnprovem PIM 0.00 24,959.00 0.00 24,969.00 95500000 Bend issuance Cost 0.00 120,034.25 0.00 126,03425 Total for Dhrtstan 63432000 Faet00es Services-Dancing 0.031 175,97225 24,989.00 151.003.25 Division 63432100 Ja3Klilen Expansion Account Descrpion Beginning Balance Debits Credits Ending Balance (USD) (USD) (uSD) (USD) 80101000 Building Renovation-Jail 0.00 4,920,15921 1,567.622.39 3,352576.82 Total for Division 63432100 Jail Kitchen oxpanslonl 0.001 4,921199211 1,567.022.391 3.352,576.021 Division 63432200 Agrilro Bulldog Account Description BeginningBa1ance Debits Credits Ending Balance (USD) (USD) (USD) (USD) 60360000 Furniture Expense 0.03 71,168.70 000 71,108.70 80100000 Buildngs 0.00 1153,469.02 188.53101 1,094,939.01 Total for Division 63432200 Agri-Life Building' 0.00l 2,254,578.521 1130,530.011 2,068.04651 Division 63432262 Roof Repair Health District Ae0Ount Description Beginning&aian o Debits Credits Ending Balance (USD) (USD) (USD) (USD) 71025000 Contract Services 0.03 145,000.00 0.00 145,000.00 Total for Division 63932262 Reef Repair Health Dlatrlcli 0.011 145,000.031 0.001 145.000.001 Division 63432300 JP a Constable Building Account Dosulplion Beginning Balance Debits Credits Ending Balance (USD) (USD) (USD) (USD( 60100000 Buildings 0.00 120537.70 0.00 120,037.70 00440000 Land 0.00 1,789,721.51 49,154.00 1,740,56751 Total for Division 63432300 JP S Constable Building 0.001 1,909,759.21 41154.00 1,060,60521 Division 63432600 2020.2021 LandAcrrulsiUon Ledger 3taz45 Caui!y Pr`.mary Ledger Fund 43203 2023 Carole:des of Obligation Division 00000030 No Va!oe AecouM Description Doglnning0alance Debits Credits Ending Balance (USD) (USD) (USD) (USD) 60440000 Land 0.00 1,768,034.61 1,711,473.61 60,981.00 Total for Division 63432500 2020.2021 Land Acquisition 0.00 1,768,034.51 1,711,473.51 58,981.00 Division 83432600 Road Rexrctuclian Account Description 9oglnnln2 Galante Debits Creditsl Ending 0atando (USD) (USD) (USD) (USD) 80715000 Roods-Capitol ODD' 1,806,227.53 455,603.42 1,340,424.11 Total for Div'alon 03432600 Road Reconstru0tioo 0.001 1,6D8,227.631 465,803.421 1,340,424.11 Total for Fund 43200 2020 Certificates of Obligation 0.00 72,237,423.19 72,237,423.1141 0.01 End o1 Report BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.19120.49.10 91812020 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fond Commisaloces'Court Cantinreney Departmental Sapped 233.143.00 General Fund Other Revenue 233,143.00 CO 2020 . Other Remus: 233,143.00 CO 2020 Jai Kitchen Expansion Capital 233,I43.00 Commissioners'Court and CO 2020-JaiI Kitchen Esparta= Reallocation of funds to the appropriate department's account In cover additional cost eeeded for the Jail Kitchen Expansion. ac ., 1 '� 13�opafittt nl`AAProval` S°ul .�.;r vDate•_ #�=; 1,5"r s r1 � ilag D3te� �= •r. 9I312020 ,'�j�Y;�.�►3�Y�J,a � !.w .:s;S�z¢�jy;,r�, x f�''��L, Mve Coup "Judg 60.P.1 va1447aimilg 1: 17:0atuW1 4 ' Fdi•ACoiintingEntaacitOOTY.Iwi«._ _. '"4!r, ::i �5 3=..., +aA.r.71-tr.,z.it-7i 1/4•04.t-_. .0IL Y,M+6t;:-:e.2. i. r "=C;.;.7Jn,.-r f{'Yr 4 FUND DIY ACGT DRICR ACCOUNT NAME Increase Decrease • 0I000 1I001500 61I30000 CR Centiceeccy 233.143.00 01000 00000040 91I22000 DR Transfer to CO 2020 233,I43.00 43200 00000900 490280000 CR Transfer from General Feed 233,143.00 43200 I 63432100 80101000 DR Building Renovation.jai 233,143.00 • • • r .,.? , cre/0-0..,...„,r2 .:.... .9-0 A((�i I BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.19120-19.4 2/11/2020 FUND DEPARTMENT DMSION CATEGORY DESCRIPTION Increase Decrease Capital ' Improvement General Capital Fund Improvement Capital Outlay 50,000.00 • Capital Improvement Fund Other Ftnancine Sources 50.000.00 CO2020 Other Finantine Sources 50.000.00 ' OD 2020 Facilities Services Building Capital Outlay 50.003.00 ' General Fund Commissioners'Court Noe-Depxflmrnt l profession!Services 6.500.00 General Fund Other Financirre Sources 6500.00 CO 2020 Other Finsnthne Sources 6.500.00 CO 2020 Faclities Services Building Capital Outlay- 6.500.00 — Central Capital Improvement Fund,Genera!Fund-CamtnmLsslaners'Court and CO 2020 Reallocation of funds to the appropriate division for the cost of building improvements for the building located on Hwy 21.as well as the purchase cost of 0:e pe:perty Lot Thirtytwo 02).E W.Bullock's Subdivision.4801 W.SH-2l.Breen.Texas.This wilt house pan of Facilities Services. . j papamentAPproyal• y: .__•y .:Ddte, =a „ lr .[," z. n v4ti, Oat ir. . 4 _ . `y?aa02 Y ` to iuikty JudRe'Approual f: ? k' abate; , .Ii4,, _ ;1 Forviain'tiii„Tiiiwsanniye 6v1Lr.L?€6! �wekti :."fei2' `.Yid#a +38t;fis. es.„.4RR?,..,,,,w4.445,01,44.: ....vectimestm s."-?9.3S-i FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 4500 63000500 80440000 CR lard 50,000.00 , 4500 91122000 _ DR Transfer to CO 2020 50,000.00 4320 49015000 CR Transfer fin Capital lmpr.Fund 50.000.00 4320 63432000 80100000 DR Buildinen 50.000.00 0100 11000500 72070000 CR Attorney Fees 6 ND.00 0100 91122000 DR Transfer to CO 2020 6.500.00 4320 49028000 CR Transfer fin General Fund 6300.00 4320 63432000 20440000 DR Lend 6.500.00 ?' Yall—e-3..Pj-1T1">(-0 i , BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24125 18.02 2118/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Information Technology-Non General Fund Capital Supplies and Other Charges Expenditure 685.13 Tax Assessor-Collector- General Fund Administrator Supplies and Other Charges Expenditure 685.13 General Fund Reallocation of funds to the correct account to for the replacement of a broken printer that is no longer working or r n the Tax Office. Date: `°,211112025• County Judge Approval Date For Oracle Entry Only, • - .nly. - FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 14000006 60500000 (685,13) 01000 13000100 60500000 685.13 ;,T E Op $ 3RA(ZC3S Ct7U�3TY , :� .`; 9 �<P REQUE r ORB' DG. TAM` DMENT r e 1� (r, ` tirn ` Iti„,r,1 iooG ti0 Budget,arnendmenl Number Agenda Date 18.02- 2/18/2025 Fiscal Year Requesting Department October 1-September 30 2025 y INFORMATION TECHNOLOGY y Requesters Name. Stefanie K.Johnson From'Amount DECREASE EXPENDITURE(S} DECREASE EXPENDITURE{S) DECREASE EXPENDITURE(S) 5 1000 General Fund y 14000006 Information Technolog y 60500000 Equipment&I.T.Enht v 685.13 From,Fund Number From Division Name From Account Number AMOUNT OF DECREASE Total $ 685.13 TOTAL AMOUNT OF DEGREASE .. To Amount INCREASE EXPENDITURE(S). INCREASE EXPENDITURE(S). INCREASE EXPENDITURE(S) $ 1000 General Fund 13000006 Tax Assessor-Collet:si 60500000 Equipment&IT.Enh¢v• 685.13 To Fund Number To'.Division Name To Account Number AMOUNT OF INCREASE Total $ 685.13 TOTAL AMOUNT OF INCREASE TO EXPLANATION AND SIGNATURE Explanation Explanation to reciasity budget to proper accounts' Reallocate funds from the IT Department to Tax Assessor for the replacement of a broken printer that is no longer working or repairable. File and Documentation File Upload Upload CDW Quote-RITM38786.pdf 73.12KB Signature Initi:mr Department(?) INFORMATION TECHNOLOGY Signature `ie:.iea OffiaiarOcat 1{•as �r CAV//d. !Cam:. Comments El^_aea Official/Dept Head Carninents Signature Budget Officer Signatu re Comments Budget Officer Ccmrnsnts CC Approval Oracle Posted Completion Date Sign Date will be captured on form submission Comments Co r,iissicners Cc.;Dar onn Cornrnnns Thank you for choosing CDW. We have received your quote. C©V/•G_ Hardware Software Services IT Solutions Brands Research Hub QUOTE CONFIRMATION IT ACQUISITIONS, Thank you for considering CDW•G for your technology needs. The details of your quote are below. If you are an eProcurement or single sign on customer, please log into your system to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing. For all other customers, click below to convert your quote to an order. Convert Quote to Order QUOTE# QUOTE DATE QUOTE REFERENCE CUSTOMER 0 GRAND TOTAL PHHZ677 2/11/2025 RITM38786 1658326 $685.13 QUOTE DETAILS ITEM _ tin? CDW# UNIT PRICE EXT.PRICE HP l kserlet Entergris;.P-1,507 - rnter-{ne�ny. hrnr:e-lnc9r 1 5545420 $685.13 $685.13 Mfg. Part#: 1PV87A#BG] UNSPSC: 43212105 Contract:TXDIR-HP DIR-TSO-4159(DIR-TSO-4159) SUBTOTAL $685.13 SHIPPING $0.00 SALES TAX $0.00 GRAND TOTAL $685.13 PURCHASER BILLING UFO DELIVER TO Billing Address: Shipping Address: i0.4V BRAZOS COUNTY/ACCT. PAYABLE BRAZOS COUNTY **ITEMS MUST SH WAREHOUSE-IT PO BOX 914 205E 27TH ST BRYAN,TX 77806-0914 BRYAN,TX 77803 Phone:(979)361-4310 Shipping Method:UPS Ground Payment Terms:NET 30-VERBAL Please;remit payments to: CDW Government 75 Remittance Drive Suite 1515 Chicago,IL 60675-1515 Sales Contact Info Kevin Gavin - SLG Sales I (866) 875-8983 I kevin.gav n`�cdwg.com Need Help? s" My Account El Support 111 Call 800.800.4239 About Us Privacy Policy Terms and Conditions This order is subject to CD We Terms and Conditions of Sales and Service Projects at 11c19.:11.A.rtY.ESCI:,‘tl..cc Lqicr.d nVerLilt.M115:_=CtiLgn2c1P5j . For more information,contact a COW account manager. @ 2025 CDW.G LLC,200 N.Milwaukee Avenue,Vernon Hills,IL 60061 800.808.4239 Page 2 of 2 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24/25-18.03 2/18/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE 85th District Court- General Fund Administration Supplies and Other Charges Expenditure 2,520.00 85th District Court- General Fund Administration Contractual Services Expenditure 2,520.00 General Fund Reallocation of funds to the correct account for contractual cost of programming recently purchased microphones"or u < ourtroom in 85th District Court. SAM Date ..2/1112025` _ Counry`Judge:Approval �att3. RbrOi'acie otry,Only .. __ ��C ;�; '.. „<. FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 22000100 61620000 (2,520.00) 01000 22000100 71025000 2,520.00 ¢-' o f BRAZOS I NTY S TZD -EQU TE' BUIDG"U MIgna OG 0 .: •... oF $gP Budget Amendment Number Agenda Date 18.03 2/18/2025 Fiscal Year Requesting Department October 1-September 30 2025 No BUDGET OFFICE V Requesters Name Nina Payne From.Amount DECREASE EXPENDITURES( DECREASE ExPENDITURE(S). DEC PEASE EXPENDITURE(S) S 1000 General Fund No 22000100 85th District Court-A'v 61620000 Subscriptions&Public No 2,520.00 Front Fund Number From.Dinmtan Name From Account Nurnaer AMOUNT OF DECREASE Total 3 2,520.00 TOTAL AMOUNT OF DECREASE To Amount INCREASE EXPENDITURES) INCREASE EXPENDITURE(S): INCREASE EXPENDITURE(S): 1000 General Fund v 22000100 85th District Court-A'' 71025000 Contract Services v 2,520.00 To Fund Number ro Dnrs,on Name To:Account Number AMOUNT OF INCREASE Total 8 2,520.00 TOTAL AMOUNT OF INCREASE TO EXPLANATION AND SIGNATURE Explanation Erplanat'on to rectasity buCgel to proper accounts Reallocation of funds to the correct account for contractual cost of programming recently purchased microphoneefor the courtroom in 85th District Court. File and Documentation File Upload Upload Memo-Budget Amendment.pdf 741.16KB Signature initiator y� 73 kii Department(7) BUDGET OFFICE v Signature E:lecied OtiiciattDept I teed ] Comments Elected Othciat,Dept Head Comments Signature Budget Officer Signature Comments Duaget Officer Crrmmenis CC A..parovai(trade Fosters Completion Date Sign Date will be captured on form submission Comments Cnmmissicncrs Court Decision Comments ,trK • Kyle Hawthorne DISTRICT JUDGE. 85th Judicial District Brazos County Courthouse (979)361-4270 300 East 20 Street.Suite 440 FAX: (979)361-4276 Bryan,Texas 77803 EMAUI:kha thortte'iibraziscountvtx.gor MEMO To: Nina Payne FROM: Kyle Hawthorne DATE: February 6. 2025 RE: Budget Amendment This memo is requesting a transfer of S2,520.00 from account # 6162000(Subscriptions and Publications) to account # 71025000(Contract Services). This transfer will allow for the labor cost of programming recently purchased microphones for the courtroom. The Court does not currently have funds in the Contract Services account and is unable to pay for the labor required to program the newly purchased microphones for the courtroom without a transfer of funds. These microphones were purchased for better quality sound and have added features such as the mute option that were not available with the older lapel mics. The attached quote was obtained by IT for the labor cost and instillation of these microphones. These microphones arc currently being used in the 361' District Courtroom. I Josh Minnemari QUOTE 2706 Thornberry Dr. QUOTE P 100016 (979)229-4915 Date:11/22/24 jminneman@gmalLcom To: Expiration Date:12/22/24 Jesse Brown Brazos County fr , Salesperson • Job • • ' ,. Payment terms' Due date • Josh Minneman 85th•Add MoveMics,tune Due on receipt TBD audio,add mute memory to sidebar • Qty Description Unit price Line total 18 . . Crestron Certified Programmer labor- -•• •14D 2520• t Subtotal • 2520 Sales Tax CLOD' Total 2520 Quotation prepared by: Josh Minneman This is a quotation on the goods named,subject to the conditions noted below:Alt sales final,payment due upon receipt. Labor rates travel time. To accept this quotation,sign here and return: Thank you for your business! BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24/25-18.04 2/18/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY' INCREASE DECREASE Specialty Court(Drug Court) Brazos County Grant Fund Grant Supplies and Other Charges Expenditure 65.34 Specialty Court(Drug Court) Brazos County Grant Fund Grant Contractual Services Expenditure 1,500.00 Specialty Court(Drug Court) Brazos County Grant Fund Grant Supplies and Other Charges Expenditure 1,565.34 Brazos County Grant Fund This budget amendment does not affect the general fund,it only affects the grant fund.This budget amendment does not increase the budget for the grant.This budget amendment is to reclassify the budget from awards&recognitions and rental facility to counseling supplies.The rental facility for commencement ceremony for Drug Court participants was donated for FY 2025.The funds will be utilized to purchase 52 Moral Recognition Therapy(MRT)books and facilitator book for group therapy The Office of the Governor has approved this budget amendment request. Date: _ • . • "2/12/Z025 County Judge Approval' Date Par Oracte-Entry"OHIy FUND DIV ACCT Change in Budget ACCOUNT NAME 30000 227100 61040000 (65.34) 30000 227100 71502000 (1,500.00) 30000 227100 60200000 1,565.34 5�1 � ' REDU STR A ° ° a @ &: ^ii •r �* � .y �.x« ifi i._,t..z ow.o, .. x. ., ..Aixi�. ,�� �. sh... .. 7. .".°r s�:a _ * OF\ • 0 • G�rY0E131-4..*: • Budget Amendment Number Agenda Date 18.04 2/18/2025 Fiscal rear Requesting Department October 1-September 30 2025 v BUDGET OFFICE Requestors Name Nina Payne From Amount DECREASE EXPENDITURES) DECREASE EXPENDITURE(S). DECREASE EXPENDITURES) $ 3000D Brazos County Grant Fund 227100 Specialty Court(Drug Cr v 61040000 Awards&Recognition v 65.34 From Fund Number From Der,sron Name From Account Number AMOUNT OF DECREASE From Amount DECREASE EXPENDITURES) DECREASE EXPENDITURE(S): DECREASE EXPENDITURE(S) $ 30000 Brazos County Grant Fun v 227100 Specialty Court(Drug Ci v 71502000 Rental-Facility v 1,500.00 From.Fund Number From Divisron Name From.Account Number AMOUNT OF DECREASE Total $ 1,565.34 • TOTAL AMOUNT OF DECREASE To Amount INCREASE EXPENDITUREISI INCREASE EXPEND!rURE(S) INCREASE EXPEND(IURE(S) ss 30000 Brazos County Grant Fun v 227100 Specialty Court(Drug Cr" 60200000 Counseling Supplies v 1,565.34 To Fund Number To D ereor,Name To.Account Number AMOUNT OF INCREASE Total S 1,565.34 TOTAL.AMOUNT OF INCREASE TO EXPLANATION AND SIGNATURE Explanation Explanation to reciandy budget to proper acxunt3 • This budget amendment does not affect the general fund,it only affects the grant fund. This budget amendment does not increase the budget for the grant. This budget amendment is to reclassify the budget from awards&recognitions and rental facility to counseling supplies. The rental facility for the commencement ceremony for Drug Court participants was donated for FY 2025. The funds will be utilized to purchase 52 Moral Re,conaton Therapy(MRT)books and facilitator book for group therapy. The Office of the Governor has approved this budget amendment regtiest. File and Documentation File Upload Upload Signature !n iator e&eitlGZ.745,11,10 Department(7) BUDGET OFFICE Signature Fiecled of iaMept Comments Etec1 d Gtritlatraept Head Ccrnments Signature Budget office:Signature Comments raurtg^i Officer Carnmems CC Approval Oracle Posted Completion Date Sign Date will be captured on form submission Comments Commrsionery Court Las on C sinments BRAZOS COUNTY,TEXAS REQUEST FOR BUDGET AMENDMENT • REQUESTING DEPARTMENT: Specialty Court-Drug Court DIVISION NUMBER: 227100 FUND NUMBER:. 3000 PLEASE AMEND THE FOLLOWING: DOLLAR REVENUES AMOUNT • ACCOUNT NUMBER ACCOUNT DESCRIPTION • TOTAL IA) $0.00 EXPENSES ACCOUNT NUMBER ACCOUNT DESCRIPTION 61040000 Awards&Recognitions -$65.34 _ 71502000 Rental Facility -$1r500:00 60200000 Counseling Supplies $1.565.34 TOTAL(B) 50.00 Total(A)should equal Total(B) Explanation: To reclassify budget to proper accounts. This budget amendment does not affect the general fund.It only affects the grant fund.This'budget amendment does not increase the budget for the grant.This budget amendment Is to reclassify the budget from Rental Facility to Counseling Supplies.The rental facility for the commencement ceremony for Drug Court participants was donated fur FY 25.The funds will be,utilized to purchase 52 Moral��R bogs oconoban Thoropy(MRI)bo and ono Iadnaar b ook for pro p Mangy.The Ma of tio•Gar nor Ra 6apaarcd Pnh bu1pcl urronbmnt rcqucct e (at), 2(Co(2P2S ELECTED OFFICIAL OR D RTMENT HEAD DATE SIGNATURE UAIL PerViLDzto•Jz�JCertified by AOffice Date 2/6/25,8:40 AM eGrants-Project Summary(MAKE SURE YOU CLOSE THIS PAGE III) Print This Page Agency Name:Brazos County GrantlApp:4692002 Start Date:9/1/2024 End Date:8/31/2025 • Project Title:Specialty Court Status:Active Grant Budget Details Information Budget Information by Budget Line Item: SCATEGORY CATEGORY DESCRIPTION OOG MATCH GPI TOTAL UNIT/% UAs-UA's are$16 per drug screen.There are an estimated 25 people a day that randomly get picked fora UA.That is an Contractual and Drug Analysis or estimated S40,400 over 101 days.There is an additional S2945 in Professional Employee Drug case more in-depth tests are needed,such as a 1(2 test(25 at S45 S43,345.00 S0.00 $0.00 $0.00 $43,345.00 0 Services Testing Services each)or bath salts(26 at$50 each)or 26 on-site drug screens (which are 520 a piece).The vendor that will be used is Recovering Monitoring Solutions. Contractual and Security and Ankle Monitors-We estimate 22 people to be on the monitor at Professional Monitoring any given time.It is$475 for 30 days on the monitor.22 people S 114,950.00 S0.00 $0.00 S0.00 S114,950.00 0 Services Services for 30 days times II months would he S 114,950.The Vendor will be Recovery Monitoring Solutions. In-State Moral Reconatian Therapy Online Training farAmy Brawn from Travel and Registration Fees, November 4-7,2024.It has been verified that the S680.00 is the $680.00 S0.00 S0.00 S0.00 S680.00 0 Training Training,and/or registration fee.The vendor for the training is Correctional Travel Counseling Inc. Commencement Ceremony-A token is given to each graduate for completing the program.They are an estimated$20 a piece and Supplies and Supplies there will be 5 purchased.That is an estimated S113.31 including Direct (e.g,binocular'ProjectSulsi �ppmg and handling..•To purchase 52 MRT books(50 English Operating battery,n f, and 2 Spanish)for 52 participants in the MRT group therapy and S1.678.65 S0.00 S0.00 S0.00 S1,678.65 0 t xpenses drug testing kit) 1 facilitator guide for the MRT instructor:The MRT Books ore 527.00 a piece($27.00•52=S1,404).The facilitator guide is S35.00.Shipping cost is S 126.34.This is a total of S 1,565.34.The vendor is Correctional Counseling. You are logged In as User Name:Brazos314 • httpsJ/egrants.govtexas.gov/app/project/GrantPrintableSummary espx7PrinlCode=88gh=FD-5B-E8-34-89-07-9&9D-AC-7E-BO-F6-04-56-87-348Print... I/1 s is F BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Human Resources NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: • Approval for Personnel Change of Status TO: Commissioners Court DATE: 02/13/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Human Resources is requesting the approval of the following Personnel Action Forms NOTES/EXCEPTIONS: (PAFs). A list of departments is included on the attached coversheet. All positions have been reviewed and verified that they fall within budget guidelines. Consequence of non- approval would be to the employee pay and/or position. ATTACHMENTS: File Name Description lug Employment Separations - Public - 02- Cover Sheet Cover Memo 18-25.pdf Personnel Change of Status (Feb 13,2025) Commissioners' Court Date: 02-18-2025 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Employment Department Name Employee Name County Attorney-Administration Cintron,Victoria Facilities Services-Administration Meza,Mayra Information Technology-Administration Kawosa,Isha Sheriff Office-Administration Daniels,Cshalus Separations Department Name Employee Name County Agriculture Extension-Administration Pfeifer,Matthew • Personnel Action Forms Department Name Employee Name District Clerk-Jury Services Garcia,Mia District Clerk-Jury Services McQueen,Samantha Information Technology Seaton,Nicholas Juvenile Services-Detention Johnson,Beatrice Sheriffs Office-Jail Administration Chesterfield,Cassie Sheriffs Office-Jail Administration Damon,Makayla Sheriffs Office-Jail Administration Gil,Ranfis Sheriffs Office-Jail Administration Proctor,Laquitta Sheriffs Office-Jail Administration Richards,Dwayne Sheriffs Office-Jail Administration Sanchez,Mario III Sheriffs Office-Jail Administration Smith,Sheldon Sheriffs Office-Jail Administration Wilcox,Eric Approved in Commissioners'Court:02-18-202 County Judge's or Commissioner's Signature: ii:k di. ) � � !lla �,p BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 2/18/2025 ITEM: Approval of Payment of Claims: • a. 8207968 -8208100 • b. 9203484-9203565 TO: Commissioners Court DATE: 02/13/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Bill List-Public 02.18.25.pdf Payment of Claims Backup Material Bill List Wires Public 2.18.25.pdf Attachment for Payment of Claims-Wires Backup Material