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HomeMy WebLinkAbout2025/01/14 Regular Session 10:00 AM f PILED POR RECORD s m DATE- 7y�_ _ .�~` # AT_O'CLOCK :` " �, EN MCQU EN � i* ZOS U LERK / leo''{/17 BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JANUARY 14, 2025 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803 THE PUBLIC MAY WATCH THE MEETING LIVE ON THE BRAZOS COUNTY COMMISSIONERS COURT YOUTUBE CHANNEL AT: HTTPS://WWW.YOUTUBE.COMI@BRAZOSCOUNTY3227. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag -Judge Peters 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions • Presentation of the 2024 Veteran Services Report by Pam Robertson, Brazos County Veteran Service Officer. Consider and take action on agenda items: 4 -23 4. Proclamation 25-001 declaring January 25- March 21, 2025 as Brazos County Walk Across Texas! 2025. . 5. Proclamations 25-002 through 25-011 recognizing the following outstanding citizens for their significant contributions to the African American National Heritage Society(dba)the Brazos Valley African American Museum and this community. • a. Ray Arrington • b. Ginger Carrabine • c. Michael Carrabine • d.Amy Earhart • e. Carmela Garritano • f. Brian Merrell • g.Al Pulliam • h. Derron Robinson • i. Beatrice Saba • j. Lawrence Smith 6. Approval requested from Veteran Services Officer for acceptance of four(4)$25.00 Walmart gift cards for a total value of$100.00 for needed services for Veterans. 7. Approval of the following Job Description: • a. Sheriff's Office - Jail Administration- B1509 - Correctional Health Professional 8. Request authorization to wire transfer up to $132,901.31 to HHSC for the Federal Fiscal Year(FFY)2025 Advance Graduate Medical Education Program (GME)for the benefit of participating hospitals using funding from the Brazos County Local Provider Participation Fund. 9. Discussion and potential action regarding preparation of proposed Solid Waste Ordinance, a Takings Impact Assessment pursuant to Chapter 2007, Texas Government Code and Notice of Hearing the Proposed Solid Waste Ordinance. 10. Approval of Parking Garage Lease between Brazos County and Brazos Transit District. 11. Approval requested from the Purchasing Department to declare a list of surplus property as salvage in accordance with Local Government Code 263.152 and authorize destruction or other means of disposal. 12. Approval of Award for BID #25-066 Road Signs &Sign Post. Recommended Award: Vulcan Inc. dba Vulcan Signs. 13. Approval of Award for BID #25-073 Various Aggregates, Cold Mix, & Other Road Materials. Recommended Award to the following: a. BPI Materials b. Rock Ridge Transport c. Statewide Materials Transport d. Vulcan Construction Materials. 14. Approval to Renew Bid #25-083R for Heavy Equipment Rental with Mustang Rental Services of Texas, LLC for an additional year. 15. Permission to Advertise Bid#25-090 for Mowing of County Rights of Way. 16. Approval of Amendment#1 to CI P 25-548 Secure Locker for Transport and Quartermaster to purchase additional locker panels at the Brazos County Detention Center. 17. Approval of expenditure journal entry for Brazos County 1st Quarter Contribution to the Brazos County Health District for Fiscal Year 2024-2025 in the amount of$119,507.25 18. Tax Refund Applications for the following: Overpayments • a. Tax Lien Loans SPV, LLC -$275.00 • b. David & Michelle Latham -$3,000.00 Payment in Error • c. Club Car Wash-$36,010.04 19. Budget Amendments. • FY 24/25 Budget Amendments 14.01 - 14.02 20. Personnel Change of Status. • Approval of Personnel Change of Status 21. Payment of Claims. Approval of Payment of Claims: • a. 8207263 -8207423 • b. 9203212 -9203263 22. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, or duties of county personnel. • b. Texas Government Code §551.076 for deliberation regarding the deployment and implementation of security devices and/or personnel. • c. Texas Government Code §551.0785 for deliberations involving medical or psychiatric records of a county employee. 23. Consider and possible action on Executive Sessions. 24. Acknowledgement of the 2024-2025 Budget to Actuals by Fund as of January 8, 2025. Acknowledgement of the 2024-2025 Contingency Budget to Actuals by Fund as of January 8, 2025. 25. Juvenile director's report on detention population. 26. Sheriff's report on inmate population. 27. Announcement of interest items and possible future agenda topics. 28. Adjourn. • PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four minutes per person. Public participation sign-up sheets must be submitted at least five(5)minutes prior to the start of the posted meeting time. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V,Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code.Accordingly,members of the public in attendance at any Regular,Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the presence of the Court.Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group.Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees,individually or collectively.Accordingly, profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions: , 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period,speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies,recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106, Bryan,TX77803 is wheelchair accessible. Handicap parking spaces are available.Any request for sign interpretive services must be made two • working days before the meeting.To make arrangements,please call(979)361-4102. r ,E 0p''•. , ,4,,. ::: ..... , . iv Of, The foregoing minutes of the Commissioners Court Meeting held January 14, 2025, have been examined and are approved in open Court this 4th day of February 2025,in Bryan,Brazos County, Texas. ..- -)L,„.........,. X./, Duane Peters Bentley Nettles County Judge Commissioner, Precinct 1 ....----- - -------- -...--------- — ---- l../ t.....t...g2:: \.- ri.___ Chuck onderla Fred Brown Commissioner, Precinct 2 Commissioner, Precinct 3 •,; Wanda J. Wat.. Commissione ' ecinct 4 Attest: u u' (1.- Karen McQueen ; . County Clerk CA(11_- Deeak-'6 - o x ! ! OF 13 ni .fi MINUTES JAN UARY 14, 2025 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, January 14, 2025 with the following members of the Court present: Duane Peters, County Judge, Presiding; Bentley Nettles, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Fred Brown,Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4, Karen McQueen, County Clerk,Absent; The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag -Judge Peters 2. Call for Citizen input and/or concerns Beverly Greenwood with the Noeastloop.com organization spoke against the East Loop. She called on the Court to show mercy, put people first, and listen to what the community is saying. Patrick Giammalva expressed his concerns regarding the Brazos Transit District. He stated that he would prefer to see a more modernized system utilized. He also expressed his dislike of the medians. Karen Simpson expressed continued concerns with the election process. She specifically discussed records with lists of provisional voters. Ms. Simpson submitted a copy of her statements for the minutes it is attached hereto. Cynde Wiley also expressed continued concerns with election integrity. She questioned the impartiality of the Court in making decisions regarding elections. Ms. Wiley submitted a copy of her statements for the minutes it is attached hereto. Cathie Viens shared her continued concerns regarding the voter rolls.Additionally, she requested a question and answer public forum be held to address the East Loop project. She also suggested that the Court serve at Meals on Wheels as a way to engage with the community. General Counsel Bruce Erratt clarified that the Elections Administration Office and Information Technology Department are looking into the report submitted by Dr. Walter Daugherity at the regular meeting on January 7, 2025, that was referenced by previous speakers. 3. Presentations and/or Discussions • Presentation of the 2024 Veteran Services Report by Pam Robertson, Brazos County Veteran Service Officer. Ask Pam for verbiage for this. Pam Robertson presented the 2024 Veteran Services Report. Ms. Robertson stated that her office served a total of 4,849 Veterans in 2024 with a total of$976,906.34 in monthly disability payments being paid to Veterans in the Brazos Valley.Additionally, Ms. Robertson reported that her office assisted Veterans with receiving a total of $3,617,045.15 in retroactive payments. She also noted the many accomplishments that the Veteran Service Office was able to achieve including establishing a partnership with A&M to enhance support for veterans. They have a number community engagement and service initiatives in place. Ms. Robertson introduced her staff members in attendance and Administrative Assistant Ben Holmes asked that Ms. Robertson elaborate on a presitigious award that she will be receiving. Ms. Roberston shared that on February 3, 2025 she will be receiving the Four Chaplains Humanitarian Award at the George Bush Library. The Court commended Ms. Robertson and her staff on the fantastic job that they do and congratulated her on her award. A copy of the presentation is attached. Consider and take action on agenda items: 4 -23 4. Proclamation 25-001 declaring January 25 - March 21, 2025 as Brazos County Walk Across Texas! 2025. The County Judge read aloud Proclamation 25-001 designating January 25 - March 21, 2025 as Brazos County Walk Across Texas 2025. Flora Williams with AgriLife Extension expressed her excitement to kick off the 28th year of Walk Across Texas. She invited the County and the community to join on January 25th as they will walk the first mile together at the Brazos County AgriLife Extension Office. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Bentley Nettles. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 5. Proclamations 25-002 through 25-011 recognizing the following outstanding citizens for their significant contributions to the African American National Heritage Society(dba)the Brazos Valley African American Museum and this community. • a. Ray Arrington • b. Ginger Carrabine • c. Michael Carrabine • d.Amy Earhart • e. Carmela Garritano • f. Brian Merrell • g.Al Pulliam • h. Derron Robinson • i. Beatrice Saba • j. Lawrence Smith The Court voted unanimously to approve Proclamations 25-002 -25-011 recognizing the aforementioned outstanding citizens for their significant contributions to the African American National Heritage Society(dba)the Brazos Valley African American Museum and the community.A copy of the proclamations is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Bentley Nettles. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 6. Approval requested from Veteran Services Officer for acceptance of four(4)$25.00 Walmart gift cards for a total value of$100.00 for needed services for Veterans. A copy of the donation form is attached. Motion:Approve, Moved by Commissioner Bentley Nettles, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 7. Approval of the following Job Description: • a. Sheriff's Office - Jail Administration - B1509 - Correctional Health Professional A copy of the job description is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 8. Request authorization to wire transfer up to $132,901.31 to HHSC for the Federal Fiscal Year(FFY)2025 Advance Graduate Medical Education Program (GME)for the benefit of participating hospitals using funding from the Brazos County Local Provider Participation Fund. Commissioner Brown asked for an explanation of the Brazos County Local Provider Participation Fund. Judge Peters briefly explained that local hospitals are only able to receive Federal match funds by participating in this program where the County is used as a pass through for the money. He clarified that this program does not have any effect on taxpayer dollars. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 9. Discussion and potential action regarding preparation of proposed Solid Waste Ordinance, a Takings Impact Assessment pursuant to Chapter 2007, Texas Government Code and Notice of Hearing the Proposed Solid Waste Ordinance. Cynde Wiley asked for clarification on two landfills and the preliminary cost associated with acquiring the land. Judge Peters provided an explanation on the two landfills in question and stated that the only initial cost that he is aware of is to the outside counsel retained to assist in the process of the County designating property for a landfill. He reiterated that the Court does not want a landfill in Brazos County but this process is the only option that gives the Court control in where a landfill would be located, should the issue ever arise. General Counsel Bruce Erratt stated the preliminary cost for assessing the property would be minimal because the land being considered is already owned by the County. A copy of the order is attached. Motion:Approve, Moved by Commissioner Bentley Nettles, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 10. Approval of Parking Garage Lease between Brazos County and Brazos Transit District. Cynde Wiley questioned the main financial benefit that the lease provides to the citizens of Brazos County. Judge Peters gave a brief history on the Parking Garage and explained the purpose it serves to the County. Ms. Wiley went on to discuss the annual amount of the Lease and Judge Peters answered that it will be $1.00 per year. She noted that she intended to further research the matter. Cathie Viens requested clarification on what renovations or improvements are scheduled to be made to the Parking Garage at the County's expense. Judge Peters stated that with the Adult Probation Office space located in the parking garage, it is necessary to note potential future needs for remodeling within the contract.Additionally, Judge Peters shared that it is his opinion it is important that the County assume control of the Parking Garage to ensure that maintenance is kept up with long-term. Commissioner Brown expressed concern about the expense of taking responsibility of the Parking Garage. Judge Peters reiterated his opinion that it is in the best interest of the County to assume control of the Parking Garage that provides essential County functions. Commissioner Watson clarified that the Parking Garage is not a for-profit building but it is a County building that serves the operations of the County. The Court entered into further discussion on the matter with Commissioner Watson noting that the County has been able to utilize a building that it did not have to fund the construction of and now the County will have control of the building to continue using for the functions of the County. Commissioner Brown stated his opposition to entering into the Lease given a lack of information regarding whether there would be enough income to offset the liability. Commissioner Nettles questioned whether BTD could potentially lease the property to another entity. General Counsel Bruce Erratt and Chief of Staff Ed Bull provided clarification on the contractual details. The Court voted four to one to approve the Parking Garage Lease, with Commissioner Brown voting against the item. A copy of the Lease is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 4-1. Ayes: Konderla, Nettles, Peters, Watson. Nays: Brown. 11. Approval requested from the Purchasing Department to declare a list of surplus property as salvage in accordance with Local Government Code 263.152 and authorize destruction or other means of disposal. A copy of the surplus property is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Bentley Nettles. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 12. Approval of Award for BID #25-066 Road Signs & Sign Post. Recommended Award: Vulcan Inc. dba Vulcan Signs. A copy of the contract and bid tabulation is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 13. Approval of Award for BID #25-073 Various Aggregates, Cold Mix, & Other Road Materials. Recommended Award to the following: a. BPI Materials b. Rock Ridge Transport c. Statewide Materials Transport d. Vulcan Construction Materials. Commissioner Brown shared his excitement that two of the aforementioned Bids are being awarded to Brazos County companies. He also expressed his gratitude to the Purchasing Department for their efforts in encouraging more local companies to bid on County projects.A copy of the contracts is attached. Motion:Approve, Moved by Commissioner Bentley Nettles, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 14. Approval to Renew Bid #25-083R for Heavy Equipment Rental with Mustang Rental Services of Texas, LLC for an additional year. A copy of the renewal of contract and bid tabulation is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 15. Permission to Advertise Bid #25-090 for Mowing of County Rights of Way. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 16. Approval of Amendment#1 to CI P 25-548 Secure Locker for Transport and Quartermaster to purchase additional locker panels at the Brazos County Detention Center. A copy of the amendment is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 17. Approval of expenditure journal entry for Brazos County 1st Quarter Contribution to the Brazos County Health District for Fiscal Year 2024-2025 in the amount of$119,507.25 Cathie Viens asked for clarification on creating the Board of Health. County Auditor Katie Conner explained that the Board of Health was created years ago and the attached contract that was signed in 2010 is a support document for the journal entry. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 18. Tax Refund Applications for the following: Overpayments • a. Tax Lien Loans SPV, LLC -$275.00 • b. David & Michelle Latham -$3,000.00 Payment in Error • c. Club Car Wash-$36,010.04 Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 19. Budget Amendments. • FY 24/25 Budget Amendments 14.01 - 14.02 14.01 - Recognizing revenue for County Specialty Court Program. 14.02 - Reallocate funds for County Specialty Court Program. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 20. Personnel Change of Status. • Approval of Personnel change of Status A copy of the Personnel Change of Status is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 21. Payment of Claims. Approval of Payment of Claims: • a. 8207263 -8207423 • b. 9203212 -9203263 Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Brown, Konderla, Nettles, Peters, Watson. 22. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, or duties of county personnel. • b. Texas Government Code §551.076 for deliberation regarding the deployment and implementation of security devices and/or personnel. • c. Texas Government Code §551.0785 for deliberations involving medical or psychiatric records of a county employee. At this point, the County Judge announced the Court would consider items 24 through 27 and then return to convene into Executive Session. Having considered the previously noted agenda items, at 11:21 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to the following sections. a. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, or duties of county personnel. The following individuals were asked to stay for the session: Aubrey Leggett, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade,Assistant General Counsel Nina Payne, Budget Officer Katie Connor,Auditor Marci Turner, First Assistant Auditor Jennifer Salazar, Human Resources Director Raeanna McConathy,Assistant Human Resources Director Leslie Contreras, Risk Manager Wayne Dicky, Sheriff Kevin Stuart, Chief Deputy Paul Martinez, Chief Deputy Brian Lee, Vice President of CGL b. Texas Government Code §551.076 for deliberation regarding the deployment and implementation of security devices and/or personnel. The following individuals were asked to stay for the session: Aubrey Leggett, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade,Assistant General Counsel Nina Payne, Budget Officer Katie Connor,Auditor Marci Turner, First Assistant Auditor Jennifer Salazar, Human Resources Director Raeanna McConathy,Assistant Human Resources Director Leslie Contreras, Risk Manager Wayne Dicky, Sheriff Kevin Stuart, Chief Deputy Paul Martinez, Chief Deputy Brian Lee, Vice President of CGL c. Texas Government Code§551.0785 for deliberations involving medical or psychiatric records of a county employee. The following individuals were asked to stay for the session: Aubrey Leggett, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade,Assistant General Counsel Nina Payne, Budget Officer Katie Connor,Auditor Marci Turner, First Assistant Auditor Jennifer Salazar, Human Resources Director Raeanna McConathy,Assistant Human Resources Director Leslie Contreras, Risk Manager Wayne Dicky, Sheriff Kevin Stuart, Chief Deputy Paul Martinez, Chief Deputy Brian Lee, Vice President of CGL 23. Consider and possible action on Executive Sessions. At 12:28 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 24. Acknowledgement of the 2024-2025 Budget to Actuals by Fund as of January 8, 2025. Acknowledgement of the 2024-2025 Contingency Budget to Actuals by Fund as of January 8, 2025. The Court acknowledged receipt of the 2024-2025 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of January 8, 2025. 25. Juvenile director's report on detention population. Judge Peters reported for Juvenile Director Linda Ricketson, there are 27 juveniles in the detention center, 20 are male, 7 are female, and 42 have electronic monitors. 26. Sheriff's report on inmate population. Sheriff Wayne Dicky reported there were 766 inmates in jail, 643 inmates are male, 123 are female, and 34 have electronic monitors. 27. Announcement of interest items and possible future agenda topics. Commissioner Watson offered condolences and asked for prayers for Constable Carter and his family with the loss of his father. 28. Adjourn. Pg / of y BRAZOS COUNTY COMMISSIONER' S COURT ice/ DAY OF , 20� ui r Name Organization (PLEASE PRINT) (PLEASE PRINT) N4 .t4eA%_ Ob av,_ 00 C,evkt5 b -c CAacieN 61 ? r`Cf d f� Al Ai A Poi big A00(ia 'wh j V\(Y\ • Dry- y, 1 ( Dfonr\. 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What I did not hear was a publicly made response that this matter, acknowledging that this situation would be investigated because this body, values election security. • I and many others have spoken about the status of maintenance of our own voter rolls. We found duplicate listed voters and deceased voters that remain on the list with active status's. • What has been the response from this governing body.... Silence or words of encouragement to our election officials and staff for a job well done or private meetings held outside the publics knowledge or attendance. • These concerned citizens have been labeled with derogatory titles, its been made publicly known and no public apology. In essence, condemnation for the citizens who once voted for you, and praises to the election officials that oversee the tasks that we present evidence of that is not being done. • I ask, have the personal relationships developed over the years, impacted your judgment to be impartial and fair-minded? • Because this county mandates County-wide voting instead of Precinct voting, we now have an adversarial situation that redactions of ballot information is NOW deemed necessary to "protect the secrecy of the ballot" and this county wants to charge its citizens, so far $750.00 for 2024 general and $975.00 for May Primary runoff ballot images or CVR. Compared to all other election records asked for which were free and no "protection of the secrecy of the ballot" was carried out THEN. Our SoS approved these machines and promised the citizens of Texas that these machines "protected the secrecy of the ballot". They do if you don't have Countywide voting program in place. We are hopeful County-Wide voting program will be eliminated by our legislature and a bill has been introduced into the Senate to do just that. To clarify, I am not advocating for keeping these machines. 2 Lists of Provisional Voters of the 2024 November General Election On November 29, 2024, I made a request to Brazos County for the Ballot Board Summary Report for the November 2024 General Election for Brazos County. I received forty-six pages of lists of"Provisional Voters." Five of those were from Early Voting.There were no Provisional Vote Lists from Precinct#9,the Bryan Ballroom, Precinct #16, Castle Heights Baptist Church, or Precinct#26, Christ Church. In review of the List of Provisional Voters that I did receive, six precincts (or locations)were unsigned by the Precinct Presiding Judge. Forty-one pages of Provisional Voters were turned in but none had a Signature of Custodian Receiving Ballots from the Presiding Judge. Sixteen of those pages had the names of voters who had been accepted. On those sixteen pages,fifty-nine votes were accepted, but NO Signature of Custodian Receiving Ballots from the Presiding Judge was on those pages. Of the five pages of Early Voting List of Provisional Voters that I received,there were thirty-three votes accepted.All five pages had votes of voters that were accepted, but only two pages were signed by the Early Voting Ballot Board Judge.And of all the forty-six pages of Provisional Voters, no Signature of the Voter Registrar was noted. Although,the List of Provisional Voters is collectively rather small related to all other voters, these records should still be complete, concise and verifiable. January 14, 2025 Karen Simpson 5388 Canvasback Cove College Station,Texas 77845 Precinct 1 Brazos County Veteran Services Report 2024 Texas Veteran Population 1 ,401 , 173 Brazos Valley Veteran Population • .County ; Veterans- • • Brazos [9327 Grimes r 1761 Robertson i 892 Madison i 831 Washington j 1753 Leon ¶1162 Burleson . ;j 1027 Texas A&M Students 4000 Blinn Students " 604 Total 21 ,357 • t ,, . . s ` �` ( _, s,: v• _AI�Ueterans supported rUeteran Cases ,, ;, 5. 2�024 ;� Iy w.Schedule`d .= Watkins ,v,ia email%Phone,>` _1Woiked=;�Y y TotaliVeterans Served � �I, y, ' *i"i A 3:' .."4 �.i A�'S } ak; t• 1 .'rX } , 's'� x _...9! ,___ '� 4�r '�- �yF ,� a r a �.• �" ����c.f a ✓ >� :uFa �' - '' a�n+a3^F ji .�+ �' �,an u ary, �;f, r 1 ,,, ,.31 r. i '67 f. -� 101 ' '1t99. 3- -- i. February _ _ ____47 _- 8s 11 I' �102 —.fir_ �235 -� L. 470 r ' ,. ,- {-- s •M�r, r �•, 47 7`6 U105 L 228 I 456 April ,_ ____J - 49- __ _ 118_,_ 1 _110 j= — -277_� _ —_�_ 355,4 _ .__ �4i ,�--, n. W 1 nsx- ew 1. F -1 y' t Ott nu ru j . 1 - 1M ay" _ - i- -._.42 • j 85 85 212 424 j it _ . } . f June —.__ 61 _�E_ 75 -1-_- 152 _T_�__I' 86 - �.�I'_�_ _ 374 V C�uly 33 K 107 1.36 { " -- °` lj � �' 371 August _ _ Jµ' 52 C! 1.1:1 �, �. 140 �...:_ �'_ 97 _ _i'__—---_ 400 .. ___. ' b , Fg . v L. • 1 SeP..tem ,, ry 7 r � 31 ,;, 77 k r2 � �. 2_ _=_ 101 � 336, October J_ _57 - - 122 �;; 1-63 (' 115-- 457 J INovrnber ) 36 91 j 99 90 i 316 December 24 _ - -=?$ __- =7- i -_ 120:_ _ , _ 293 __ -. L TotaI 510• 1LiL9! • 1 ? - Brazos County Disability Claims notal In Current Current Veteran Claims In 412,' • Appeals Filed Total= 163 Won=139 Lost=8 Ongoing= 16 • . On campus- VRSC • 2024 #of Students , Retro ,Monthly Appeal . Payments FmAi,kiti70$7. 4t.74,WTil;,,,,Mok va...,Q,,-`q:',•,,' •-"'‘:45,1AVTi..;%"fr,lcc''' ,0;r:F14N:,:4 fxs:r,-•17.701,,.,.:7,4ki.itl%,g1t,.-vol.ii.:1445;777--1 ,;_Noye.mi jiff sz_1-44',f1;*•ty.,3,;;,,iita -ttl co•!:5_:2=4,Me. 4k,kiiilci:? -16,..1!§4kqp.,,-100.iimioixififwv,, :-• , - ...,&•wpm,=. 1 9,Ati•,---Viff,'-4*:,,„1,_''',•P'•,,;',4'.:?.,.,',*, '','.`z-i'T,,,,m);iA.-•,..,,..4,---4! %wq.•:5 4,h1,0i.,4**IA ;,'itit:-o.q.;,g'4k'AWF,Vk-i::,, :.-I _.,,', A::,,-,-,i,,, '''',7-'''.''', • 4474I)t 'i-`''''''-':''''%`''' '''3-i.'-':-Z'-''''-:' '..:''-''''''',''''''''7'.---.'''''t46-'t'''''''''''' "•••''';-:'':" 4.' :-''i'Ait"'-'-'1f114..0'' 441 'iti:/'6^-',1-1,,:;:MW07:.I- k.tPt,,t,IU^-,q-,t, ,,,I,,,,-;'--,,,,,;--,-,-,-,-4,-,-K,,r,,,41,-,,,,,-,_-,,,,,,:.!, , December 4288.45 1 • 0 i . , _.....,.. _.., , . -J ----1 ,- ; „ r; , i----- • ,f 1 - , Total r -. .- • .7 , • 0 5873.33 1 1 . . _ - . . . • . . •. Monthly Disability Payments paid to Veterans $976, 906. 34 Retro Active um Payments Paid to Veterans $3 , 617, 045 . 15 Accomplishments 1. Partnership with Texas A&M University • Established a partnership with Texas A&M University to enhance support for veterans. • Secured a part-time VSO presence on campus within the Veteran Resource and Support Center (VRSC) to provide direct assistance to student veterans. 2. Personnel Expansion • • Hired CW3 Kale Murray as a part-time VSO to strengthen service delivery and outreach. 3. Sponsorship Secured for Veteran Express Vans • Collaborated with Keating Enterprises (six local dealerships in College Station) to secure a $1 ,200 monthly sponsorship for the maintenance and operation of two Veteran Express Vans. 4. Recognition for Service Excellence • Honored by havingg.the names of Veteran Services Administrative Assistant Ben Holmes and VSO Pam Robertson engraved on the Veterans Honor Wall at Veterans Park in recognition of their dedication and service. 5. Community Engagement and Service Initiatives • Collaborated with Wreaths Across America (Ellen Fuller) to place flags on veterans' graves for Veterans Day and wreaths during the Christmas season. • Collaborated with Bryan/College Station Community Connect to offer free Microsoft Office classes for veterans, empowering them with valuable skills for professional growth. • Coordinated with Rebuilding America, supported by Lowe's, to remodel a veteran's home, ensuring it is safe and. secure for habitation. 6. Commitment to Honoring and Supporting Veterans • Awarded two grants from TVC which are currently being utilized for Mental Health Visits and a computer/printer have been purchased and available for Veterans to use to seek employment. Upcoming Veteran Events in Brazos County • 1 . Veteran Resource Fair and Claims Clinic • Date: Monday, February 17, 2025 • Location: Brazos Center • Details: This event will provide veterans with resources, services, and assistance in filing and managing VA claims. Avariety of veteran-focused organizations and representatives will be present to address needs and answer questions. • 2. Veterans Appreciation Day • Committee Established by Veteran Leaders/Organizations in Brazos County • Date: Saturday, November 1., 2025 • Location: Brazos Center • Details: A day dedicated to honoring and appreciating the service and sacrifices of veterans in the community. Activities and recognition ceremonies will take place throughout the event. 9 'It* { 110: 4 .csr�A-• BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Proclamation 25-001 declaring January 25 - March 21, 2025 as Brazos County Walk Across Texas! 2025. "O: Commissioners Court )ATE: 01/07/2025 :ISCAL IMPACT: False BUDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Proclamation-WAT-Brazos-2025.pdf Proclamation-Brazos County Walk Across Texas!2025 Backup Material TEXAS A&M GRILIFE •�: EXTENSION CROSS TEXAS! Brazos County Walk Across Texas! 2025 Proclamation WHEREAS It is never too late to start an active lifestyle. No matter how old you are, how unfit you feel or how long you have been inactive, research shows that starting a more active lifestyle now through regular, moderate activity can make you healthier and improve your quality of life. WHEREAS Regular physical.activity reduces the risk of dying of coronary heart disease, the nation's leading cause of death and decreases the risk of stroke, colon cancer, diabetes and high blood pressure. WHEREAS Regular physical activity also helps to control weight; contributes to healthy bones, muscles and joints; reduces the symptoms of anxiety and depression . and is associated with fewer hospitalizations, physician visits and medications. WHEREAS People of all ages benefit from participating in regular physical activity, such as 30.minutes of brisk walking five or more times a week. WHEREAS Walk Across Texas! is an eight-week physical activity program with one goal —to increase your physical activity level. Walk Across Texas! uses friendly competition and group support to encourage adults and youth to become physically active. NOW THEREFORE BE IT PROCLAIMED that I Duane Peters, Brazos County Judge do hereby proclaim January 25 to March 21, 2025 as 8 weeks of fun and fitness and urge all Brazos County citizens to participate in Walk Acr Texas! and increase their physical activity level. ,• ''' County Judge Comma sioner Pre inct 1 Commissioner Precinct 6-1 Commissioner Precinct 3 Corn s loner Precinct 4 c-Pr tIkAJ -`I 14 L c-015 Date ')n f fl'Ai ,Y _ •TY(3y$� - BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Proclamations 25-002 through 25-011 recognizing the following outstanding citizens for their significant contributions to the African American National Heritage Society(dba)the Brazos Valley African American Museum and this community. • a. Ray Arrington • b. Ginger Carrabine • c. Michael Carrabine • d.Amy Earhart • e. Carmela Garritano • f. Brian Merrell • g.Al Pulliam • h. Derron Robinson • i. Beatrice Saba •.j. Lawrence Smith -O: Commissioners Court )ATE: 01/08/2025 :ISCAL IMPACT: False BUDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type EMAIL - BVAAM List of Honorees 2025 - Proclamations.pdf Email-Proclamations-BVAAM 2025 Backup Material Proclamation - BVAAM - Ray Arrington.pdf Proclamation-BVAAM-Ray Arrington Backup Material Proclamation - BVAAM - Ginger Carrabine.pdf Proclamation-BVAAM-Ginger Carrabine Backup Material Proclamation - BVAAM - Michael Carrabine.pdf Proclamation-BVAAM-Michael Carrabine Backup Material Proclamation - BVAAM - Amy Earhart.pdf Proclamation-BVAAM-Amy Earhart Backup Material Proclamation - BVAAM - Carmela Garritano.pdf Proclamation-BVAAM-Carmela Garritano Backup Material Proclamation - BVAAM - Brian Merrell.pdf Proclamation-BVAAM-Brian Merrell Backup Material Proclamation - BVAAM - Al Pulliam.pdf Proclamation-BVAAM-AI Pulliam Backup Material Proclamation - BVAAM - Derron Robinson.pdf Proclamation-BVAAM -Derron Robinson Backup Material Proclamation - BVAAM - Beatrice Saba.pdf Proclamation-BVAAM-Beatrice Saba Backup Material Proclamation - BVAAM - Lawrence Smith.pdf Proclamation-BVAAM-Lawrence Smith Backup Material 1 `;i'.s a•� or-v PROCLAMATION - Honoring Ray Arrington In Appreciation of Significant Contributions to the African American National Heritage Society (dba) Brazos Valley African American Museum 'Whereas The African American National Historical Society and the African American National Heritage Society (dba) the Brazos Valley African American Museum are pleased to recognize outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and to this community;and 'Whereas The. African American National Heritage Society (dba) the Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and 'Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors;and Whereas The Museum continues to welcome new members of all races,creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history;and 'Whereas The Museum showcases through art exhibits the works of talented local artists and offers educational enrichment programs to the general public. Now,Therefore,Be It Proclaimed that the Commissioners Court of Brazos County, Texas does hereby recognize Ray Arrington in appreciation of significant contributions to the African American National Heritage Society(dba)the Brazos Valley African American Museum in Bryan,Texas. Proclaimed this 14th I r ' o w .W ry,2025, 'n Bryan,.e . jos County,Texas. if 1 i / / ' Duane Peters, ounty Judge Commissioner :entley Nettles Commissioner Chuck Konderla Precinct 1 Precinct 2 cJLQ Commissioner Fred Brown Commissioner a J.Watson Precinct 3 Precinct 114:ci-.(41 ... 1 _‘. :iirr::.: YY F;p`• ' PROCLAMATION • Honoring Ginger Carrabine In Appreciation of Significant Contributions to the African American National Heritage Society (dba) - Brazos Valley African American Museum 'Whereas The African American National Historical Society and the African American National Heritage Society (dba) the Brazos Valley African American Museum are pleased to recognize outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and to this community;and 'Whereas The African American National Heritage Society (dba) the Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and 'Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors;and -Whereas The Museum continues to welcome new members of all races,creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history;and "Whereas The Museum showcases through art exhibits the works of talented local artists and offers educational enrichment programs to the general public. Now,Therefore,Be It Proclaimed that.the Commissioners Court of Brazos County, Texas does hereby recognize Ginger Carrabine in appreciation of significant contributions to the African American National Heritage Society(dba)the Brazos Valle African American Museum in Bryan,Texas. Proclaimed this 14th d. : . • ary,20 in Bryan,Braz County,Texas. j 'IF / Duane Peters,County Judge Commissioe e ley Nettles Commissioner Chuck Konderla Precinct 1 Preci c 2 Commissioner Fred Brown Commissioner anda J.Watson Precinct 3 Precinc 4 �f._,°V • PROCLAMATION Honoring .�vticlaeCCarrat ine In.Appreciation of Significant Contributions to the African American National Heritage Society (dba) , - .Brazos Valley.African American Museum 'Whereas The African American National Historical.Society and the African American National Heritage Society (dba) the Brazos Valley African American Museum are pleased to recognize outstanding citizens who have made significant contributions to the Brazos . Valley African American Museum and to this community;and 'Whereas • The African'American National Heritage Society (dba) the Brazos Valley African , American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and Whereas The Museum's membership.started with over 50 citizens upon the grand opening of its - doors; and . , 'Whereas The Museum continues to welcome;new members of all races, creeds and ethnicities who • have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and , • Whereas The Museum showcases through art exhibits the works•of talented local artists and offers • educational enrichment programs to the'general public. . Now,Therefore,Be It Proclaimed thatthe Commissioners Court of Brazos County, Texas does hereby recognize Michael Carrabine in appreciation of significant contributions to the African American , National Heritage Society(dba)the Brazos Valley African American Museum in Bryan;Texas. . . • Proclaimed this 14th day of.January;202 in Bryan :3 azos County,.Texas. • 4 Duane Peters,County Judge ommissionentX•/1ettl ' Commissioner Chuck Konderla `�`�` .5" Precin 1 Precin' 2 • cs_11:----____ _____1/4"---13,..A._.t.SZ- 5..u/t.,_ 1 , 9 Commissioner Fred Brown Commissioner anda J.Watson Precinct 3 Precin 4 • • • h t �f a¢FJ - Off► .t /O. . - r OF � • PROCLAMATION . Honoring - • . . Amy Tarhart - . - In Appreciation of Significant Contributions to the • African American National Heritage Society (dba) Brazos Valley African American Museum • -Whereas The African.American National Historical Society and the African American National Heritage Society (dba) the Brazos Valley African American Museum are pleased to • - recognize outstanding citizens who have made significant contributions to the Brazos • Valley African American Museum and to this community;and 'Whereas The African American National Heritage -Society (dba) the Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 • thanks in large part_to the efforts, contributions and prayers of these outstanding_citizens;', • and . - 'Whereas The.Museum's membership started with over 50 citizens upon the grand opening of its - doors;and , • • 'Whereas The Museum continues to welcome new members of all races, creeds,and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout. its history;and . . _ - 1Nhereas , The Museum showcases through art exhibits the works of talented local artists and offers • educational`enrichment programs to the general'public. - Now,Therefore,Be It Proclaimed that the Commissioners Court of Brazos County,Texas does hereby recognize'Michael Carrabine in appreciation of-significant contributions to the African American • National Heritage Society(dba).the.Brazos Valley African American'Museum in Bryan,Texas. . Proclaimed this 14th day o iiiim• • • ik ,2025, in ryan,Bra s County,Texas.. • 071141. .. Duane.Peters,County Judge Lir / Commissi -r' ntley Ne q•s Commissioner Chuck Konderla • Precinct ` Precinct 2 . . ----- ---\1--.L.A.-J- 741-"\---.- ' . Commissioner Fred Brown • Commission W nda J.Watson . Precinct . • Preci_ • . i c. 1! "' ;7!' • . PROCLAMATION - . • Honoring • Carmela C�a�ritano . In Appreciation of Significant Contributions to the. . African American National Heritage Society (dba) . Brazos Valley African American-Museum. , 'Whereas The African,American'National Historical Society and the African American National • • Heritage Society (dba) the Brazos Valley African American Museum are pleased to • ,recognize. outstanding citizens- who have made significant contributions to the Brazos. • . Valley African American Museum and to this community;and • Whereas The African American National Heritage Society (dba) the Brazos Valley African • . American Museum was- dedicated`and'celebrated its grand.opening on July 22, 2006 . • • thanks'in large.part to the efforts; contributions and prayers of these outstanding citizens; • and ,. • ''Whereas The Museum's membership started•with over 50 citizens upon the grand opening of its • doors;and - 'Whereas The Museum continues to welcome new members of all races, creeds and ethnicities who - • _ have an appreciation.for the wealth of diversity in the Brazos Valley now and throughout . • . its history;and • . • - 'Whereas The Museum showcases through art exhibits the works of•talented local artists and offers - educational enrichment programs to the general public. - • . Now,Therefore,Be It Proclaimed that the Commissioners Court of Brazos County,Texas does hereby • recognize.Carmela Garritano in appreciation of significant contributions to the African American • "National Heritage Society(dba)the Brazos Valley African•American Museum in Bryan,Texas. Proclaimed this 14th day • . •ry,202 in Bryan, : a.as County,Texas. I. ., . . - . . r Duane Peters, County Judge • - - • jp,. —.,_i. ' _ —_ Commissioner r, r ey Nettles, Commissioner Chuck Konderla Precinct sI Precinc r • • Commissioner Fred Brown Commissioner •nda J.Watson Precinct 3 Precin • • • • • f�3R1\ .. fl� " • rr of ' • PROCLAMATION • • Honoring • Brian JvlerrefC • • 'In Appreciation of Significant Contributions to the . African American National Heritage Society_(dba) Brazos Valley African American Museum Whereas The African American National Historical Society and the African American National . . Heritage Society. (dba) the Brazos Valley African.American Museum are pleased to • recognize outstanding citizens who have made significant contributions to the Brazos , Valley African American Museum and to this community; and ' . 'Whereas The African American National Heritage Society (dba). the Brazos. Valley African . American Museum was dedicated and celebrated its grand opening on July 22, 2006 - thanks in large part to the efforts, contributions and prayers of these outstanding citizens; • ` and . Whereas The Museum's membership•started,with over 50 citizens upon the grand opening of its •_ • doors;and . `Whereas The Museum continues to welcome new.members of all races,creeds and ethnicities who . • have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history;and 'Whereas The Museum showcases through art exhibits'the works of talented local artists and offers . " . educational'enrichmentrprograms to the general public. • ' Now,Therefore,Be It Proclaimed that the Commissioners Court of Brazos County,Texas does hereby „ • recognize Brian Merrell in appreciation of signifcantcontributions•to the African American National - ' • • Heritage Society(dba)the Brazos Valley African American Museum in Bryan,Texas. • Proclaimed this 14th day 2025,in an,Br County;Texas. • - -Duane Peters, County Jud e.., • ' ommisoner entley e es • .,Commissioner Chuck Konderla • � Preci 1 Precin Commissioner Fred Brown Commissioner W "a J.Watson . • • " Precinct 3 Precinct 4 ' * r'', * • • : / .cam OG t4, • PROCLAMATION . Honoring . - • • -ACTul&im - - In Appreciation of Significant Contributions to the . , African American National.Heritage Society (dba) Brazos Valley.African American Museum. . • Whereas The African American.National Historical Society and the African American`National Heritage Society (dba) the Brazos Valley African American Museum are pleased to recognize outstanding citizens who have made `significant contributions to the Brazos ' , ' Valley African American Museum and to this community; and - Whereas The African American National. Heritage Society (dba) the .Brazos Valley African . American Museum was dedicated and celebrated its grand opening on July 22,.2006 thanks in large part to the efforts, contributions and prayers of these outstanding-citizens; and . - Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors;and 'Whereas • The Museum continues to welcome new members of all races, creeds and ethnicities who • have an appreciation for the wealth of.diversity in-the Brazos-Valley now and throughout its history;,and r • Whereas - The Museum showcases through art exhibits the works of talented.local artists and offers . educational enrichment programs to the general public. , . ' Now,Therefore,Be It.Proclaimed that the Commissioners Court of Brazos County,Texas does hereby . recognize Al Pulliam in appreciation of significant:contributions to the.African American National Heritage Society(dba)the Brazos Valley African American Museum in Bryan,"Texas. . Proclaimed-this 14th day o 025,in ryan,Brazo ' unty,.Texas. • Duane Peters, County`"Judge _ • . l / it, Commissioner i tley Nettl, ✓ Commissioner huck Konderla . Precinct 1 _• Precin t . • • --------*-1-6.9- (:). 51.-1\-------. .. . . • . Commissioner Fred Brown • , Commissioner anda J.Watson - • •Precinct:3. Precinc 4 .. ., ;'n'Va / U'. ' - - . PROCLAMATION - ' Honoring . - . Neuron Robinson • • • • In Appreciation of Significant Contributions to the • . • African American National Heritage Society, (dba) • • • Brazos Valley African American'Museum - . ' . Whereas The African American National Historical 'Society and the African American National. Heritage Society (dba) the Brazos Valley African American Museum are pleased to • recognize outstanding citizens who have made significant contributions to the Brazos - • Valley African American Museum and to this community;and ' • ' ' Whereas The African American National Heritage: Society (dba),the Brazos Valley African American.Museum was dedicated and celebrated its grand opening on July 22, 2006 • thanks in large part to the efforts, contributions and prayers of these outstanding'citizens; . • and . . . "Whereas .The Museum's membership started with over 50 citizens"upon the grand opening of its , doors; and . Whereas The Museum continues to welcome new members of all races, creeds and ethnicities who - .have an appreciation'for the wealth of diversity in the Brazos Valley now and throughout its history;and - . -Whereas . The Museum showcases through art exhibits the works•of talented local artists and offers • educational enrichment programs to the general public. •• U ' ' Now,Therefore,Be'It Proclaimed-that the Commissioners Court of Brazos County,Texas does hereby. - • recognize Derron Robinson in appreciation of significant contributions.to the African American National ' Heritage Society'(dba).the Brazos Valley African'American Museum in Bryan,Texas. •• • - • Proclaimed this 14th da o . -' ary,2025,in Bryan,Br' s County,Texas. i I Duane Peters, County Judge •_ ' rr i /%!cif a % i,,,,-��( • • Com_*ssion i f entley1• les. ' . ; Commissioner Chuck Konderla - " Precinct 1 • . • • Pr ' ct 2 • C.- 417,17t,LQ., i.6r-111-7----. . Commissioner Fred Brown. • Commission nda-J.Watson• • ' Precinct 3 - Prec c ' .oar,..•. PROCLAMATION Honoring . Beatrice Saga In Appreciation of Significant Contributions to.the . African American National Heritage Society (dba) Brazos Valley African American Museum "Whereas The African American National Historical Society and the African American National Heritage Society (dba) the Brazos Valley African American Museum are pleased to recognize outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and to this community; and 'Whereas The African American National Heritage Society (dba) the Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors;and • 'Whereas The Museum continues to welcome new members of all races,creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and Whereas The Museum showcases through art exhibits the works of talented local artists and offers educational enrichment programs to the general public. Now,Therefore,Be It Proclaimed that the Commissioners Court of Brazos County,Texas does hereby recognize Beatrice Saba in appreciation of significant contributions to the African American National Heritage Society(dba)the Brazos Valley African American Museum in Bryan,Texas. Proclaimed this 14th da ary,2025, ' Bryan, Br County,Texas. Duane Peters, County Judge "(f i ......-:--.....,„..„--,.;-___---.—„,_ .—,—,,,....,,._ :, ,,.,,.- ---- . Commissione(entley Nett es Commissioner Chuck Konderla Precin t 1 Preci c _)cti (12). ...., . Commissioner Fred Brown Commissioner da J.Watson Precinct 3 Precinct • • % fi• l a . * \ it r1, or , PROCLAMATION ' - Honoring . • ' .Lawrence Smith In Appreciation of Significant.Contributions to the African,.American National Heritage Society.(dba) . Brazos Valley African American Museum - . - 'Whereas The African American National Historical Society and the African American National. • Heritage Society (dba)•the Brazos Valley African American Museum are pleased to ' recognize outstanding citizens who have made significant contributions to the Brazos - Valley African American Museum and.to this community;•and ' • Whereas The African American National Heritage Society•(dba) the •Brazos Valley African • • . American Museum was dedicated and celebrated its grand opening on July 22,, 2006 • - thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and • 'Whereas The Museum's membership started with over 50 citizens upon the grand opening of its ' - doors; and - ' • • • Whereas The Museum continues to welcome new members of ail races,creeds and ethnicities who have an appreciation for the,wealth of diversity in the Brazos Valley now and throughout- its history; and . . . , Whereas The Museum showcases through art exhibits the,works of talented local artists and offers • educational enrichment programs to the general public. Now,Therefore,Be It Proclaimed that the Commissioners Court of Brazos County,Texas does hereby recognize Lawrence Smith in appreciation of significant contributions to the.African American National Heritage Society(dba)the Brazos Valley African American Museum'in Bryan,Texas. - Proclaimed this.14th da of Janu. r,20 ,in Bryan, z s Co - , ' 1 /: • Duane Peters, County Judge - , Commissio ey N Tres Commissioner Chuck Konderla• Precinct 1 Preci 2. Jam- • Commissioner Fred Brown Commissions .n a J.Watson Precinct 3 " - - Preci ' •• ' Cam40.7141* BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Approval requested from Veteran Services Officer for acceptance of four(4)$25.00 Walmart gift cards for a total value of$100.00 for needed services for Veterans. -O: Commissioners Court )ATE: 01/09/2025 =ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Gift Card Donations Veteran Service.pdf Gift Card Donation Cover Memo r .,`;`•.. BRAZOS COUNTY, TEXAS ` 1 R"�;'• ACCEPTANCE OF DONATED/AWARDED PROPERTY DONATION OF COUNTY PROPERTY Date: 1/ 0 2 sr [Acceptance of Donated/Awarded Property [Donation of County Property (Awarded property requires signed court documentation) [Acceptance of Donated Inmate Property (Requires signed inmate documentation—NO VALUE ASSESSED) Item Description: Gift Cards Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: -Model: Year: SNNIN t: [ Functional ri Non-Functional. Explain if Non-Functional Additional Description/Information: Walmart Gift Cards 4 cards=$25.00 each to be given to Veteran Estimated Value: $ 100.00 Check box for Capital Asset(value/initial cost is over$5000) Acceptance of Donated Property Donation of County Property Check the appropriate account based on Check the appropriate entity property being estimated value of property being accepted: donated to: r[ 61235000(Donation-Other)* Government Entity: 1-160010000(Minor Property-$1-$4999) Organization Name n Other(Due to Statuatory 80010000(Capital Property-Over$5000) requirements prior approval is required by Purchasing: Organization Name *Donation—Other account 61235000 is to be used'ONLY for cash/check funds donated to Brazos County. 1 certify that the above-mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretion of Commissioners Court based upon such things as usefulness, pr.;• ted operating, maintenance,and insurance costs. 1 Requesting Department: Veteran Services Department Name Authorized Signature Organization Receiving Donated Property: Authorized Signature • Approved by Com rt on h' day of 'ci aAr Commissioners Court Approv k* Zryil BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Human Resources NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Approval of the following Job Description: • a. Sheriffs Office - Jail Administration - B1509- Correctional Health Professional "O: Commissioners Court )ATE: 01/09/2025 :ISCAL IMPACT: False BUDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Approval of the following Job Description: Sheriffs B1509 Correctional Health Professional 1.2025.docx Office-Jail Administration-B1509-Correctional Backup Material Health Professional `F !, ts, Brazos County Template Revision 1.2 0811512012 k44 Job Description --'" � �.� Last Updated: January 2025 Class Number: B1509 Title: Correctional Health Professional Pay Group: Health_Prof-Jail Department: Jail Medical Services FLSA Status: Non-Exempt Reports To: Sergeant Approved Date: 1/14/2025 EEOC Category: Paraprofessionals General Summary: Remains on-call as needed to respond to any emergency situations at the jail facility;assists in evaluating the total health pare needs of inmates; performs medical screening functions;administers medications as needed;schedules doctor appointments for inmates;performs medical tests;and completes charts and necessary paperwork. Essential Duties: Other duties may be assigned.Performs medical screening and interviewing of inmates to determine their health needs;Handles medication, including screening,administration,receiving,and entering into the computer;Assesses inmates'medical needs and arranges for or provides treatment,including wound treatment,suture/staple removal;Performs PPD skin tests on inmates and department employees,including reviewing results,entering results into the computer,and completing necessary paperwork;Schedules appointments for inmates to see a physician, psychiatrist,or dentist as needed;Assists doctors with examinations and medication administration;Maintains medical security and safety procedures for inmates and staff;Prepares and administers medications and supervises self-administration;Prepares healthcare evaluations, instructions,and counseling to inmates,including reviewing inmate medical requests;Maintains inventory of and orders rti dical equipment,supplies, and drugs and maintains security control of these items;Monitors blood sugar and blood pressure on hypertensive and diabetic inmates on a scheduled basis and gives insulin and other injections as necessary;Answers inmate and staff inquiries;Maintains medical charts,records,and other required medical documentation,and requests for medical record transfers of new inmates;Maintains cleanliness in the work area;Requests special diets for inmates as necessary;Performs clerical duties such as filing of records;and Works on-call as necessary. Other Duties as assigned. Supervision Received: From Sergeant,Jail Nurse Given: This is a non-supervisory position. Education Required: Attainment of certification as a Registered Nurse(RN),Licensed Vocational Nurse(LVN);Paramedic;Certified Medical Assistant;EMT;or any equivalent combination of education and experience,which provides the required knowledge,skills,and abilities. Preferred: Experience Required: To perform this job successfully,an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge,skill,and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, • Registrations Required: Must be a Registered Nurse(RN),Licensed Vocational Nurse(LVN),Paramedic,Certified Medical Assistant, EMT,or equivalent combination of education and certifications. • Preferred: /ll Duane Peters Date County Judge Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle or feel;reach with hands and arms;bend and kneel;and talk and hear. The employee is frequently required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds,such as books and stacks of records. Specific vision abilities required by this job include close vision and ability to adjust focus. Knowledge, Skills, & Abilities Typical: First aid,pharmacology,cardiopulmonary resuscitation,nursing and standard jail practices and procedures preferred.Work effectively with inmates,other staff members and the public;analyze data;read prescriptions and warning labels;reason and make medical judgments and decisions,especially in emergencies;follow instructions;administer injections;demonstrate proficiency in both oral and written communication;and operate computers. No employee will be required to perform a skill or action they have not been adequately trained to complete. The Medical Director may approve,or limit skills performed by individuals based on training and experience. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually high. While performing the essential duties of this job,the employee is constantly required to perform multiple tasks simultaneously,to work under time pressures to meet deadlines,and to work closely with others as a part of a team. The employee is frequently required to respond to emergency situations. ,144> A ti G ;z --'ti BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Budget Office NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Request authorization to wire transfer up to $132,901.31 to HHSC for the Federal Fiscal Year(FFY)2025 Advance Graduate Medical Education Program (GME)for the benefit of participating hospitals using funding from the Brazos County Local Provider Participation Fund. Commissioners Court 'ROM: Nina Payne )ATE: 01/08/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ;OURCE OF FUNDS: Brazos County LPPF (Fund 16000) tEQUIREMENTS: HHSC requires this IGT to be entered into TexNet no later than close of business Tuesday January 14, 2025 with a settlement date of Wednesday, January 15, 2025. Texas Medicaid provides supplemental payments to support teaching hospitals which operate approved medical residency training programs. Medicaid Graduate Medical Education (GME) payments recognize the higher cost incurred by teaching hospitals. JOTES/EXCEPTIONS: Compared to non-teaching hospitals, teaching hospitals that treat patients with more complex conditions and provide patient care that is more intensive and technologically sophisticated. Reimbursement rules applicable to Graduate Medical Education (GME) are locate at Title 1 of the Texas Administrative Code, Part 15, Chapter 355, SubChapter J, Division 4, Rule 8058. \CTION REQUESTED OR Request approval. \LTERNATIVES: ATTACHMENTS: File Name Description Type FY25 Advance GME IGT Alloc Summary - Brazos LPPF.pdf GME IGT Summary Backup Material FFY 25 GME Advance IGT Request.pdf FFY 25 GME IGT Request Cover Memo 1/10/25,9:29 AM item t.oversneet ••p1 E O :Q: ' 1 0' O: G�rZ"OF84.2 BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Budget Office NUMBER: DATE OF COURT MEETING: 1/14/2025 ITEM: Request authorization to wire transfer up to$132,901.31 to HHSC for the Federal Fiscal Year(FFY)2025 Advance Graduate Medical Education Program(GME)for the benefit of participating hospitals using funding from the Brazos County Local Provider Participation Fund. TO: Commissioners Court FROM: Nina Payne DATE: 01/08/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 SOURCE OF FUNDS: Brazos County LPPF(Fund 16000) REQUIREMENTS: HHSC requires this IGT to be entered into TexNet no later than close of business Tuesday, January 14,2025 with a settlement date of Wednesday,January 15,2025. Texas Medicaid provides supplemental payments to support teaching hospitals which operate approved medical residency training programs. Medicaid Graduate Medical Education(GME)payments recognize the higher cost incurred by teaching hospitals. NOTES/EXCEPTIONS: Compared to non-teaching hospitals,teaching hospitals that treat patients with more complex conditions and provide patient care that is more intensive and technologically sophisticated. Reimbursement rules applicable to Graduate Medical Education(GME)are locate at Title 1 of the Texas Administrative Code, Part 15, Chapter 355,SubChapter J, Division 4,Rule 8058. ACTION REQUESTED OR Request approval. ALTERNATIVES: ATTACHMENTS: Fite Name Description Type FY25 Advance GME IGT Alloc Summary_GME IGT Summary Backup Material Brazos LPPF.pdf FFY 25 GME Advance IGT Request,pdf FFY 25 GME IGT Request Cover Memo APPRO tuane Peters 0 ate '7cunty Judge https://brazos.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=29990 1/1 Brazos County LPPF FY25 Advance GME Facility Allocation Agenda Date: Tuesday, January 14, 2025 TexNet: Tuesday, January 14, 2025 Settlement Date: Wednesday, January 15, 2025 Bucket: "GME Private" Bucket SDA TPI Hospital Government Entity IGT Total %of Funding IGT from GE from GE MRSA Central 127267603 ST.JOSEPH REGIONAL HEALTH CENTER Brazos County LPPF $132,901.31 100% $ 132,901.31 Brazos County LPPF $132,901.31 $ 132,901.31 Total $132,901.31 $ 132,901.31 Nina Payne From: Caroline Simpson <caroline@ahcv.com> Sent: Wednesday,January 8, 2025 4:37 PM To: Edward C. Bull; Nina Payne;Jamie L. Cartwright; Cristian T.Villarreal; Katie D. Conner Cc: Colt Sullivan;Zach Ervin;Justin Flores;Alex Russell Subject: FFY25 GME Advance IGT- Brazos County LPPF Attachments: FY25 Advance GME IGT Alloc Summary - Brazos LPPF.xlsx Brazos County Disclaimer *****This is an email from an EXTERNAL source.DO NOT click links or open attachments unless you recognize the sender and have verified that the content is safe.Never enter USERNAME,PASSWORD or sensitive information on pages linked from this email.***** Hello Brazos County team! As you know, the upcoming GME FFY25 Advance IGT is taking place on Tuesday,January Accordingly, the hospitals participating within the Brazos County LPPF would like to request the following IGT amount noted below. (Please review the accompanying allocation.) FFY25 GME Advance-total requested IGT amount$132,901.31 HHSC requires this amount to be entered into TexNet no later than the close of business 1/14/2025 with a settlement date of 1/15/2025. These funds will need to be placed in the "GME Private" bucket. Upon successful completion of the IGT, please submit the PDF of the TexNet Trace Sheets and allocation forms to PFD GME Payments@Thhs.texas.gov. AHCV also kindly requests to be copied on the TexNet submission to HHSC on or before the deadline noted above. Please do not hesitate to contact us with any questions. Best Regards, Caroline Simpson I Senior Financial Analyst Adelanto Healthcare Ventures, L.L.C. Mobile:270-991-6430 Web:www.ahcv.com Email:caroline@ahcv.com 174 Saundersville Road,Suite 503&504 Hendersonville,TN 37075 1 Jr.S 4.16 r;,, BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Discussion and potential action regarding preparation of proposed Solid Waste Ordinance a Takings Impact Assessment pursuant to Chapter 2007, Texas Government Code and Notice of Hearing the Proposed Solid Waste Ordinance. Commissioners Court )ATE: 01/09/2025 'ISCAL IMPACT: False BUDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Brazos County Order concerning Brazos County Order concerning Preparation of Ordinance TIA and Public Notice.pdf Preparation of Ordinance TIA and Backup Material Public Notice STATE OF TEXAS § COUNTY OF BRAZOS § ORDER OF COMMISSIONERS COURT Concerning Preparation of Solid Waste Ordinance, a Proposed Takings Impact Assessment and Notice of Hearing on the Proposed Solid Waste Ordinance BE IT ORDERED, ADJUDGED and DECREED by the Commissioners Court of Brazos County,Texas that: The Brazos County Commissioners Court hereby authorizes and instructs its legal counsel, Allison, Bass & Magee, to prepare a proposed Ordinance designating areas in Brazos County, • Texas, where municipal and solid waste disposal is not prohibited and prohibiting solid waste disposal in other areas; and The Brazos County Commissioners Court hereby authorizes and instructs its legal counsel, Allison, Bass &Magee, L.L.P.,to prepare a Takings Impact Assessment concerning the proposed Ordinance designating areas in Brazos County, Texas, where municipal and solid waste disposal is not prohibited and prohibiting solid waste disposal in other areas; and The Brazos County Commissioners Court hereby authorizes the Brazos County Judge to publish a public notice and schedule a hearing on the proposed Takings Impact Assessment and the proposed Ordinance designating areas in Brazos County, Texas, where municipal and solid waste disposal is not prohibited and prohibiting solid waste disposal in other areas. The public notice must be published at least thirty (30) days prior to the scheduled public hearing in a newspaper of general circulation in the county for at least two (2) consecutive weeks before the Commissioners Court considers the proposed Takings Impact Assessment and the proposed Ordinance. A copy of the proposed Takings Impact Assessment and the proposed Ordinance will be available at the Brazos County Judge's Office located at 200 S.Texas Avenue,Suite 332,Bryan, Texas 77803 and on the Brazos County website at www.brazoscountytx.gov. Adopted the /T day of i1/4l� 20 by a vo - o ayes and C) nays. gift County Judge ATTEST: . County Clerk G(6' Gnie� atpor r r ..eF BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Approval of Parking Garage Lease between Brazos County and Brazos Transit District. "O: Commissioners Court )ATE: 01/07/2025 :ISCAL IMPACT: False BUDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Lease - Brazos County and Brazos Transit District Lease-Brazos County and Brazos Transit District Backup Material (with exhibit) - FINAL.pdf per, 7 1 A BRAZOS COUNTY BRYAN, TEXAS LEASE THIS LEASE ("Lease") is made and entered into this, the 14th day of January, 2025 ("Effective Date"), by and between Brazos Transit District, a political subdivision of the State of Texas ("Lessor"), and Brazos County, a County of the State of Texas ("Lessee"). Lessor and Lessee are sometimes referred to herein individually as a "Party" and collectively as the "Parties." RECITALS WHEREAS, On July 15, 2008, Brazos County and the Brazos Transit District entered into a Donation Agreement through which Brazos County agreed to donate a 1.7209- acre tract of land, defined below as the Leased Premises, to the Brazos Transit District for the construction of a parking garage and transit terminal; WHEREAS, On December 30, 2008, a General Warranty Deed was filed in Brazos County conveying the Leased Premises to the Brazos Transit District to develop and construct the parking garage and transit terminal; WHEREAS, The General Warranty Deed provides that the Leased Premises and improvements will revert back to Brazos County on January 1, 2045; and WHEREAS, Brazos Transit District, as Lessor, desires to Lease to Brazos County, as Lessee, the Leased Premises as set forth more fully below. NOW, THEREFORE, in consideration of the mutual terms, conditions and covenants herein contained, the Parties agree as follows: SECTION 1. LEASED PREMISES. For and in consideration of the mutual covenants hereof, Lessor demises and leases to Lessee and Lessee hereby agrees to lease from Lessor 1.7209 acres, and the improvements, thereon, located at 321 E. 26th Street, Bryan, Texas 77803 and more specifically depicted in Exhibit A attached hereto and by this reference incorporated herein ("Premises"). SECTION 2. TERM. The term of this Lease begins on April 15, 2025, and ends on December 31, 2044(the "Term"). SECTION 3. USES OF LEASED PREMISES & ALTERATIONS 3.01 USE. The Premises will be used solely for the operation of a parking garage, for the operation of the Brazos County Probation Office, for any use by any department or office operated 34926: Lease -Brazos County and Brazos Transit District-FINAL Page 1 by Lessee and for the potential operation of retail office or food establishments. Additionally, in the event of a Federal, State or Local Disaster Declaration that includes Brazos County or requires Brazos County to provide support and/or an emergency response to said disaster, the Premises shall be used for any purpose needed by the Lessee. Lessee will not use the Premises, or any portion thereof, for any other purpose than that set forth in this Lease without first having obtained the written approval of Lessor. Lessee will not use or permit the use of the Premises for any unlawful purpose, maintain any nuisance, permit any waste, or use the Premises in any way that creates a hazard to persons or property. 3.02 RESERVATION OF RIGHTS. Lessor may continue to use the bus transit station located on the Premises at 301 E. 26th Street, Bryan, Texas ("Bus Station") as a bus terminal. Lessor will have sufficient ingress and egress through the Premises for such use. Lessor and its employees, agents, invitees, and licenses will also have access to bathroom facilities in the Bus Station. During the Term of the Lease, Lessor will maintain its right to freely access the Premises. As such, Lessee agrees Lessor will have ten(10) reserved parking spaces in the Premises, and thirty (30) access cards to access the Premises. In the event an access card becomes inoperable, Lessee will ensure a replacement access card is provided. 3.03 IMPROVEMENTS &ALTERATIONS. (a) Lessee may, at any time and from time to time during the Term, erect, maintain, alter, remodel, reconstruct, rebuild, replace, and remove buildings and other improvements on the Premises, and correct or change the contour of the Premises, subject to the following: (I) Lessee bears the cost of any such work and is responsible for insuring any such work; (ii) The parking garage and the Bus Station cannot be removed from the Leased Premises. (ii) No lien may be placed on the Premises; (iii) Lessor must be notified of the time for beginning and the general nature of any such work, other than routine maintenance of existing buildings or improvements, at the time the work begins; and (iv) The conditions of Section 3.03(b) concerning Lessor's approving plans must be followed. (b) The following rules govern Lessor's approving construction, additions, and alterations of buildings or other improvements on the Premises: (i) No building or other improvement may be constructed on the Premises unless the plans, specifications, and proposed location of the building or other improvement have received Lessor's written approval and the building or other improvement complies with the approved plans, specifications, and proposed location. No material addition to or alternation of any building or structure erected on the Premises may be begun until plans and specifications covering the exterior of the proposed addition or alternation have been first submitted to and approved by Lessor. 34926: Lease-Brazos County and Brazos Transit District-FINAL Page 2 (II) Lessor will promptly review and approve all plans submitted by Lessee or will note in writing any required changes or corrections that must be made to the plans. Any required changes or corrections must be made, and the plans resubmitted to Lessor. Lessor's failure to request changes to or object to any submitted or resubmitted plans within 30 days of receipt constitutes Lessor's approval of the plans. Minor changes in work or materials not materially or adversely affecting the general character of the project and that Lessee does not believe will involve an adjustment in the cost of project or a change in the substantial completion date of the project may be made at any time without Lessor's approval. (iii) The following items do not require submission to, and approval, by Lessor: 1. Minor repairs and alternations necessary to maintain existing structures and improvements in a useful state of repair and operation that do not materially or adversely affect the general character of the existing structures and improvements; or 2. changes and alterations required by an authorized public official with authority or jurisdiction over the buildings or improvements, to comply with legal requirements. (c) Lessor will not unreasonably withhold its approval of any items required by this Section 3.03. 3.04 OWNERSHIP OF BUILDINGS, IMPROVEMENTS, AND FIXTURES. Any buildings, improvements, additions, alterations, and fixtures (except for furniture and trade fixtures) constructed, placed, or maintained on any part of the Premises during the Term are considered part of the real property of the Premises and must remain on the Premises. The flags purchased by Lessor for use on the Premises are to remain on the Premises and are to be used by Lessee. 3.05 RIGHT TO REMOVE IMPROVEMENTS. Lessee may, at any time while it occupies the Premises, or within a reasonable time thereafter remove any furniture, machinery, equipment, or other trade fixtures owned or placed by Lessee, its subtenants, or licensees, in, under, or on the Premises, or acquired by Lessee, whether before or during the Lease Term. Lessee may not, without the prior written consent of Lessor, remove any machinery, equipment, or other trade fixtures owned or placed by Lessor, its subtenants, or licensees, in, under, or on the Premises until the expiration of the Lease Term. 3.06 MAINTENANCE. At all times during the Term, Lessee will keep and maintain, or cause to be kept and maintained, all buildings and improvements erected on the Premises and all fixtures maintained on the Premises in a good state of appearance and repair (except for reasonable wear and tear) at Lessee's own expense. Lessor agrees to comply with any and all conditions arising under the Federal Transit Administration's requirement that the Premises be in a state of good repair and able to operate at a full level of performance. 3.07 DAMAGE OR DESTRUCTION. If any building or improvement constructed on the Premises is damaged or destroyed by fire or any other casualty, regardless of the extent of the damage or destruction, unless it is a building or improvement modified or constructed by Lessee after the execution of this Lease, Lessor must, within one year from the date of the damage or 34926: Lease -Brazos County and Brazos Transit District- FINAL Page 3 destruction, begin to repair, reconstruct, or replace the damaged or destroyed building or improvement and pursue the repair, reconstruction, or replacement with reasonable diligence so as to restore the building to substantially the condition it was in before the casualty. But if beginning or completing this restoration is prevented or delayed by war, civil commotion, acts of God, strikes, governmental restrictions or regulations, or interferences, fire or other casualty, or any other reason beyond Lessor's control, whether similar to any of those enumerated or not, the time for beginning or completing the restoration (or both) will automatically be extended for the period of each such delay. 3.08 TRASH, GARBAGE& UTILITIES. Lessee will provide and pay all costs for the adequate, sanitary handling of all trash, garbage and other refuse caused as a result of its operations on the Premises and all utilities and services, including but not limited to electricity, water, and internet, and will provide for the timely removal of all trash, garbage and refuse from the Premises in accordance with all applicable laws or regulations. Lessee will also provide and pay all costs for the utilities associated with the Bus Station to include Wi-Fi, water and electricity. Lessor will provide all other janitorial services and maintenance for the Bus Station to include all trash and garbage handling and removal to external collection receptacle. In exchange for the cost of the utilities to be covered by the Lessee, Lessor will utilize existing Bus Station employees to periodically patrol the parking garage and collect discarded trash thrown about and notify county personnel if needed. 3.09 SUBLEASING. Subject to Lessor's reservation of rights in 3.02 above, Lessee may sublease all or any part of the Premises (e.g; including, without limitation, use of a portion of the Premises for the location of vending machines) to a third party or third parties. Any revenue received by Lessee pursuant to any such lease or sublease will be retained by Lessee and Lessor will have no right or interest in such revenue. 3.10 EXPENSES. Lessee will provide a quarterly written report to Lessor detailing all expenses arising from their use and maintenance of the Premises. 3.11 EXISTING CONTRACTS AND AGREEMENTS. Within thirty days of submission of a request for reimbursement, Lessee agrees to reimburse Lessor for costs associated with any contractual amounts and obligations for services and goods performed or used on the Premises after the Effective Date of the Lease, including, but not limited to the pay station service provider, the fire system monitoring provider, the inspection service for the sprinklers, fire alarm, exit lights and extinguishers, the landscaping provider, the internet provider, and the elevator maintenance. Lessor and Lessee both agree that they will cooperate in the assignment and/or transfer of any vendor agreement involving the Premises in effect as of the Effective Date of this Lease if financially feasible and legally able, otherwise the Lessor agrees to terminate all vendor agreements that would otherwise be the responsibility of the Lessee as soon as possible. Any lease agreements for parking spaces between the Lessor and any 3rd party that are in full force and effect at the time this Lease goes in effect will be assigned to the Lessee. SECTION 4. RENTALS. Lessee will pay Lessor $1.00 per year during the Term of this Lease as annual rent for using and occupying the Premises. Lessee may make a lump-sum payment to cover the entire Lease Term. 34926: Lease-Brazos County and Brazos Transit District- FINAL Page 4 SECTION 5. INSURANCE 5.01 LIABILITY INSURANCE. Lessee will provide general liability insurance for personal injuries and death growing out of a single occurrence in a minimum amount of Five Hundred Thousand and No/100 Dollars($500,000.00)and an aggregate amount of Two Million and No/100 Dollars ($2,000,000). Lessee is required to name the Lessor as an additional insured on the policy of general liability insurance referenced above. Lessee must file a copy of the policy or certificate of liability insurance with Lessor within 30 days after the Effective Date. Such policy or certificate must provide that the insurance cannot be canceled, or the amount of coverage changed without 10 days prior written notice to Lessor. Lessee is also responsible for maintaining Commercial General Liability coverage for any improvements or modifications constructed on the Leased Premises after the execution of this Lease. Such Commercial General Liability Coverage shall be at Lessee's sole expense (not reimbursable by Lessor) and be in an amount of Two Million Dollars ($2,000,000) in the aggregate; One Million Dollars ($1,000,000) per occurrence, along with full replacement property coverage for all improvements or modifications constructed on the Leased Premises after the execution of this Lease, and with a contractual indemnity rider covering Lessee's obligations to Lessor under this Lease. Lessor shall, at Lessor's sole expense (not reimbursable by Lessee) maintain Commercial General Liability coverage supporting their interest in the Premises in an amount of Two Million Dollars ($2,000,000) in the aggregate; One Million Dollars ($1,000,000) per occurrence, along with full replacement property coverage for all improvements located on the Premises to which the Landlord holds an interest and for which no modification has been made by Lessee after the execution of this Lease, and with a contractual indemnity rider covering Lessor's obligations to Tenant under this Lease. In the event of any insurance claim against Lessor related to the Leased Premises, Lessee will be responsible for paying the full amount of the deductible during the term of this Lease. 5.02 WAIVER OF SUBROGATION. Lessee shall waive any claim it might have against Lessor for any injury to or death of any person or persons or damage to or theft, destruction, loss, or loss of use of any property (a "Loss"), to the extent the same is insured against or is required hereunder to be insured against under any insurance policy that covers the improvements, the Leased Premises, Lessee's fixtures, personal property, leasehold improvements, or business. Lessee will cause its insurance carrier to endorse all applicable policies waiving the carrier's rights of recovery under subrogation or otherwise against Lessor. SECTION 6. DEFAULT AND REMEDIES 6.01 If Lessee defaults in performing any covenant or term of this Lease and does not correct the default within 60 days after receipt of written notice from Lessor to Lessee, Lessor may pursue any remedy Lessor has available to it by law or in equity. 6.02 If Lessor defaults in performing any covenant or term of this Lease and does not correct the default within 60 days after receipt of written notice from Lessee to Lessor, Lessee may pursue any remedy Lessee has available to it by law or in equity except that Lessee expressly waives the right to terminate this Lease or bring any cause of action that would request the rescission, vacation, or otherwise result in termination of the Lease. SECTION 7. EMINENT DOMAIN. If the Premises, or a substantial part thereof, is lawfully taken or condemned (or conveyed under threat of such taking or condemnation)for any public or quasi- public use or purpose, the Term of this Lease will end upon, and not before,the date of the taking 34926: Lease- Brazos County and Brazos Transit District-FINAL Page 5 of possession by the condemning authority. Rentals will be apportioned as of the date of such termination, and Lessor will be entitled to pursue an award with respect to such taking or condemnation, unless an improvement constructed by Lessee is subject to such taking or condemnation, in which case Lessee will be entitled to pursue an award for the portion attributed to their constructed improvements. If any part of the Premises not constituting a substantial part thereof is so taken or condemned or conveyed under threat of such taking or condemnation, or if the grade of any street adjacent to the Premises is changed by any competent authority and such taking or change of grade makes it necessary or desirable substantially to remodel or restore the Premises, Lessee will have the right to cancel this Lease, such cancellation to take place no later than the date of this taking of possession by the condemning authority, and Lessor will be entitled to pursue an award with respect to such taking or condemnation, unless an improvement constructed by Lessee is subject to such partial taking or partial condemnation, in which case Lessee will be entitled to pursue an award for the portion attributed to their constructed improvements. Lessor will give Lessee notice of such intended taking or condemnation within a reasonable time of its receipt of same. SECTION 8. TAXES & LICENSES 8.01 The Lessee will obtain and pay for all licenses or permits necessary or required by law for the construction of additions or improvements, the installation of equipment and furnishing, and any other licenses necessary for the conduct of its operations hereunder. 8.02 The Lessee will be responsible for payment of any and all taxes and assessments arising from the Lessee's use of the Premises. SECTION 9. INSPECTION OF PREMISES. Lessor or its duly authorized representatives may enter upon the Premises at any reasonable time during the Term for the purpose of determining whether or not Lessee is complying with the terms and conditions hereof or for any other purpose incidental to the rights of Lessor. SECTION 10. QUIET ENJOYMENT. Lessor agrees that Lessee, upon payment of the rentals and all other payments and charges to be paid by Lessee under the terms of this Lease and upon observing and keeping each of the covenants of this Lease on the part of Lessee to be observed and kept, will lawfully and quietly hold, occupy and enjoy the Premises, equipment, furniture and fixtures during the Term of this Lease. SECTION 11, HAZARDOUS SUBSTANCE. No goods, merchandise or materials will be kept, stored or sold in or on said Premises which are explosive or hazardous and which are not in customary use in the businesses herein authorized; and no offensive or dangerous trade, business or occupation will be carried on therein or thereon. SECTION 12. MISCELLANEOUS 12.01 WAIVER. No waiver by either party of any default or breach of any covenant or term of this Lease may be treated as a waiver of any subsequent default or breach of the same or any other covenant or term of this Lease. 12.02 SEVERABILITY. Every provision of this Lease is intended to be severable. If any term or provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity will not affect the validity of the remainder of this Lease. 34926: Lease-Brazos County and Brazos Transit District-FINAL Page 6 12.03 SUCCESSORS AND ASSIGNS. This Lease binds, and inures to the benefit of,the Parties to the Lease and their respective heirs, executors, administrators, legal representatives, successors, and assigns. 12.04 NOTICE. All notices provided for herein must be in writing. Any notice permitted or required to be given to the Parties hereto will be effective if hand delivered or mailed certified, return receipt requested to the Parties at the following addresses: Lessee: Brazos County Attn: County Judge 200 S. Texas Avenue, Suite 332 Bryan, Texas 77803 With copy to: West, Webb, Allbritton &Gentry Attn: Michael Gentry 1515 Emerald Parkway College Station, Texas 77845 Lessor: Brazos Transit District Attn: 2117 Nuches Lane Bryan, Texas 77803 With copy to: Bruchez, Goss, Thornton, Meronoff& Briers, P.C. Attn: Jana Beddingfield 4343 Carter Creek, Suite 100 Bryan, Texas 77802 Any of the necessary notices may be sent to the foregoing addresses or another address of the Party, provided that notice of change of address has been given to the Party to be bound by the notice in writing beforehand. 12.05 ASSIGNMENT; AMENDMENT. Neither Party may assign this Lease or any of its rights under it without the prior, written consent of the other Party. Further, the Parties may modify or waive this Lease only by a separate writing that expressly modifies or waives this Lease and is signed by each Party. 12.06 CHOICE OF LAW. This Lease will be governed by and construed and enforced according to the laws of the State of Texas, without regard to the principles of conflicts of law. 12.07 COUNTERPARTS AND COPIES. The Parties may execute this Lease in multiple counterparts, each of which will constitute an original and all of which together will constitute one instrument. A copy of the original Lease will be as enforceable as the original Lease itself. 34926: Lease- Brazos County and Brazos Transit District-FINAL Page 7 12.08 ENTIRE AGREEMENT. This Lease constituted the final agreement between the Parties. All prior and contemporaneous negotiations and agreements between the Parties on the matters contained in this Lease are expressly merged into and superseded by this Lease. 12.09 HEADINGS. Titles, headings, and captions in this Lease are included for convenience and reference only and will not be deemed to constitute a part of or to affect the construction of this Lease. 12.10 ATTORNEY'S FEES. Any signatory to this Lease who is the prevailing party in any legal proceeding against any other signatory brought under or with relation to this Lease will be entitled to recover court costs, reasonable attorney fees, and all other out-of-pocket costs, from the non- prevailing party. 12.11 FORCE MAJEURE. If the curing of any default or the performance of any other covenant or term of this Lease is delayed by reason of war, civil commotion, act of God, governmental restrictions, regulations, or interference, fire or casualty, or any other circumstances beyond Lessor or Lessee's control or that of the Party obligated or permitted under this Lease to do or perform the term or covenant, regardless of whether the circumstance is similar to any of those enumerated or not, each Party so delayed is excused from performance during the delay period. IN WITNESS WHEREOF, the Parties execute this Lease to be effective on the Effective Date. 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' ,P .9* ' .#4,„ . _ '''`' ,_ 1 • e .. ., „ _ - i , I ! . - I r4 r Ui BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Purchasing NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Approval requested from the Purchasing Department to declare a list of surplus property a salvage in accordance with Local Government Code 263.152 and authorize destruction or other means of disposal. "O: Commissioners Court 'ROM: Josue Loyola )ATE: 01/09/2025 =ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type January 2025 Destruction - Copy - Copy.docx Destruction List Backup Material January 2025 Jail Destruction Juvenile Equipment Rusted Metal Shelf Surplus-Administration Furniture Rotted Desk Return Surplus-Administration Furniture Old small black desk Surplus-Administration Equipment Old projector screen Surplus-Administration Furniture Broken Office Chair(4) Surplus-Administration Equipment Sharp MX-M623N Surplus-Administration Equipment Sharp MX-M314N Surplus-Administration Equipment Xerox WorkCentre 5855 A.•r.' •• by Co issioner `lourt on this / day of 2025 by / ��_. 'holding the position of u c� FIIIf • OF 5 i8 ,} BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Purchasing NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Approval of Award for BID#25-066 Road Signs & Sign Post. Recommended Award: Vulcan Inc. dba Vulcan Signs. -O: Commissioners Court 'ROM: Summer Dubec )ATE: 01/08/2025 =ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Bid - Vulcan Siqns.pdf Contract Backup Material 25-066 Tabulation.pdf Tabulation Backup Material _ -� I (1 tr D& r O REQUEST FOR BID BID NO. 25-066 Road Signs and Sign Posts SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, November 26, 2024, 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S.Texas Ave. Suite 352 Bryan,TX 77803 Phone: (979)361-4290 Fax: (979)361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County,except the Purchasing Agent,regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s)having examined the solicitation and specifications and being familiar with the conditions to be met,hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: Vulcan Inc dba Vulcan Signs - By(Print); David B Beviacqua Title: Vice President/ GM Physical Address: 408 East Berry Avenue, Foley, AL 36535 Mailing Address: PO Box 1850 , Foley, AL 36536 Telephone: 800-633-6845 Fax: 251-943-1544 E-Mail: Vulcan3@vuicaninc.com Bid No.25-066 • - .. - • - . - Page 2 of 16 • Bids will be received at the Brazos County Administration Building,Purchasing Department,200 - South Texas Ave Suite 352, Bryan, Texas prior to 2:00._p.m.;.Tuesday,November•26, 2024 at which time bids.will be publicly opened and read aloud. • A. SCOPE OF BID Brazos County is in need to purchase road signs,sign posts,and post hardware.Bids are solicited for furnishing the merchandise,supplies,service, and/or equipment set forth in this bid request for a one(1)year period beginning January 25,2025 through January 24,2026 in accordance with the following Conditions of Bidding. . B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request.All Respondent(s)are required to be informed of these terms and conditions and will be held responsible for having done so. 2. Definitions:In order to simplify the language throughout this bid,the following definitions shall apply: a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County,Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR—The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s)must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. _ . . Bid No. 25-066 • • Page 3 of 16' • . .6. Brazos County shall not be responsible for any_verbal comtriunication between any - - . - employee of the County and any Respondent's). Only specifications and written ' price quotations will be considered.Respondent(i)with questions regarding the bid should submit them, in writutg- - via the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s)must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may. not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty-day written notice is given. 11. The bid award shall be based on,but not necessarily limited to,the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid,Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. • 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Bid No.25-066 • Page 4 of 16 •. �;� .'.} ,, .15: This Contract shall-be governed by the Uniform Commercial Code as adopted in the•State' • - :,of Texas as effective and in force on the date of this Contract,-when applicable.• • . . f: ° . • • 16. Bids must be submitted on quantities and units of measure specified by the bid documents. • In the event of errors in extended prices the unit price shall govern. Any suggested change. in quantity on the part of the Respondent(s)to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s).Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page,House Bill 89&Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with FIB 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to provide • Bid No.25-066 • Page 5 of 16 -. ': Brazos County.the',Certificate of Interested Parties",Form-1295 as required,-for renewals;.-• - - - •. • amendments or extensions to:the Contract. . - • Visit hops://ethicsstate.tx.us/whatsnew/elf info form1295.htm for more information. • , • . ._ • .- 21. In the•event of a needed change in the specifications sent to the bidder, it.is understood • that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non-responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (httos://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional, one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s)with Brazos County. 25. Three(3)references are to be provided by Respondent. Failure to submit references may result in disqualification of bid.Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and. local laws, safety, and health regulations,ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive —not restrictive—and is indicative of the type and quality the County desires to purchase. Bids • on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. r Bid No.25-066 Page 6 of 16 _ • , • If notation ofsubstitutioirin notmade;;itis assiuiried•the Respondeht(s)is bidding the item . . • . -- specified. - . . _ --. ., :::: _„ _ .. _. . _ • • .- 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid,they are estimated quantities used for calculating purposes•• only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan,TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have, been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees,or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement,sales franchise disputes. • 4 Bid No.25-066 Page of16 • , •=36. Unless otherwise.specified,--all-items:ordered-front the'Contracton'-must'=.be•nevt,:unused; • - R . . • . _ and in first class condition. .Products usually packaged for.eonunercial,sale.shall-be , . , , furnished in proper container so as to facilitate storage and handling., . 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised'they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County,County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve(12)month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the'obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such code conditions shall prevail. Bid No. 25-066 Page 8 of 16 „_.�..,. ...,,•,,,,_:c. �F3:=The•.Contractor:sliall_follow all applicable state and federal laws;:muizicipal =... -and•guidelines concerning soil erosion and sediment control throughout-.the Project and' warranty term. - • • • C. SPECIAL PROVISIONS • . I. All deliveries are to be made F.O.B.Brazos County Road and Bridge Department,during regular working days,and between the hours of 7:30 A.M. and 5:00 P.M.Monday through Thursday,unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. Supplier will have carrier notify Brazos County 24 hours in advance of delivery or delivery may be refused. 2. Vendor will be required to notify the Brazos County Road and Bridge Department in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Vendor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 4. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The vendor will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. 5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations(IF APPLICABLE). 6. Any vendor vehicles traveling on County roads will not exceed its legal gross weight. 7. If samples or sample testing is required, Brazos County will perform test through a third party. Vendor will be required to allow the third-party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. 8. Brazos County reserves the right to award the contract to several vendors. The successful bidders will have the exclusive right and duty to provide the products listed herein to the County. The County does not guarantee to purchase any minimum quantities. • Bid No. 25-066 Page 9 of 16 • . D.'•INSURANCE REQUIREMENTS= • . . - • . . , 1. The Contractor shall insfruct his,-insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of-Insurance and any required bonds must be issued and then approved by Brazos County Risk Management.The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation or $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. E. REFERENCES Respondent(s)shall provide a list of at least three(3)references,where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names,phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. • Bid No. 25-066 Page 10 of 16 • - -Company/Entity: Please see attached sheet Contact: - • Phone: Email: Company/Entity: Contact: Phone: Email: Company/Entity: Contact: Phone: Email: • •• . - _ - .. _ ... . .- Bid No. 251-066 • Page 11 of 16 • - - F. SPECIFICATIONS&QUOTE EST. DESCRIPTION • SIZE • SIGN#•. PRICE EA.- • i TTL PRICE QTY - • • , 1 1 (Blank)Speed Limit-White w/black letters •24 x 30 R2-1(BLANK) $24.90 $24.90 2 10 20 MPH Speed Limit-White wlblack letters 24 X 30 R2-1-2D $24.90 $249.00 3 10 25 MPH Speed Limit-White wlblack letters .24 X 30 R2-1-25 - $24.90 ' - •- ' $249.00 4 10 .30 MPH Speed Limit-White wlblack letters 24 X 30 R2-1-30 $24,90 $249.00 5 10 35 MPH Speed Limit-White w/black letters 24 X 30 R2-1-35 $24.90 $249.00 6 10 40 MPH Speed Limit-White wlblack letters 24 X 30 R2-1-40 $24.s0 _ $249.00 • - 7 10 45 MPH Speed limit-White wlblack letters 24 X 30 R2-1-45 $24.90 $249.00 y 8 10 50 MPH Speed Limit-White w/black letters 24 X 30 R2-1-50 $24.90 $249.00 9 10 55 MPH Speed Limit-White wlblack letters 24 X 30 R2-1-55 $24.90 $249.00 - 10 20 60 MPH Speed Limit-White wl black letters _ 24 X 30 R2-1-60 $24.90 $498.00 11 10 15 MPH Speed Advisory-Yellow w/black letters 18 X 18 W13-1-15 $12.36 $123.60 12 1 15 MPH Speed Advisory-Orange wl black letters 18 x 18 W13-1-15 $12.38 $12.36 • 13 10 20 MPH Speed Advisory-Yellow wlblack letters 18 X 18 W13-1-20 $12.3s $123.60 14 1 20 MPH Speed Advisory-Orange w/black letters 18 X 18 W13-1-20 $12.36 .$12.36 . 15 10 25 MPH Speed Advisory-Yellow w/bfack letters 18 X 18 W13-1-25 $12.36 $123.60 16 1 25 MPH Speed Advisory-Orange wl black letters 18 x 18 W13-1-25 $12.36 $12.36 - 17 10 30 MPH Speed Advisory-Yellow wlblack letters 18 X 18 W13.1-30 . $12.36 $123.60 18 1 30 MPH Speed Advisory-Orange wl black letters 18 x 18 W13-1-30 $12.38 $12.36 19 10 35 MPH Speed Advisory-Yellow wlblack letters 18 X 16 W13-1-35 $12.35 $123.60 20 1 35 MPH Speed Advisory-Orange w/black letters 18 x 18 W13-1-35 $12.36 $12.36 21. 10 40 MPH Speed Advisory-Yellow wlblack letters 18 X 18 W13-1-40 $12.36 $123.60 22 1 40 MPH Speed Advisory-Orange w/black letters 18 x 18 W13-1-40 $12.36 $12.36 23 1• 0 _45 MPH Speed Advisory-Yellow wlblack letters 18 x 18 W13-1-45 $12.36 $123.60 24 1 45 MPH Speed Advisory-Orange wl black letters 18 x 18 W13-1-50 $12.36 $12.36 25 10 50 MPH Speed Advisory-Yellow wlblack letters 18 x 18 W13-1-55 $12.38 $123.60 r 26 10 55 MPH Speed Advisory-Yellow wlblack letters 18 x 18 W13-1-55 $12.36 $123.60 27 20 STOP-Red wl white letters 36 X 36 R1-1 $41.74 $834.80 • 28 10 YIELD-Red wl white letters 36 X 36 RI-2 $22.36 $223.60 29 10 STOP AHEAD-Yellow wlblack letters 36 X 36 W3-1 $44.82 $449.20 30 2• 0 DEAD END-Yellow wlblack letters 30 X 30 W14-1 $31.13 $622.60 31 20 NO OUTLET-Yellow w/black letters 30 X 30 W14-2 $31.13 $622.60 32 20 NO OUTLET-Yellow w/biack letters(w/arrow) 36 x 8 W14-2a $10.55 $211.00 33 1• 0 90 degree Left Tum Yellow w/black letters 30 X 30 W1-11. $31.13 $311.30 34 10 90 degree Right Turn-Yellow wlblack letters 30 X 3D W1-1 R $31.13 $311.30 35 10 45 degree Left Curve-Yellow wlblack letters 30 X 30 ' W1-2L $31.13 $311.30 36 10 45 degree Right Curve-Yellow wlblack letters 30 X 30 WI-2R $31.13 $311.30 37 10 90 degree Left Reverse Turn-Yellow wlblack letters 30 X 30 WI-31 $31.13 $311.30 38 10 90 degree Right Reverse Tum-Yellow wlblack letters 30 X 30 W1-3R $31.13 $311.30 39 10 45 degree Left Reverse Curve-Yellow w/black letters 30 X 30 W1-4L $31.13 $311.30 40 10 45 degree Right Reverse Curve-Yellow w/black letters 30 X 30 W1-4R $31.13 $311.30 -41 10 Left Winding Road-Yellow wlblack letters 30 X 30 W1-5L $31.13 `$311.30 • • Bid No. 25-066 Page 12 of 16 42 10 Right Winding Road-Yellow wlblack letters: •• - - '130 X 30-,•:• , Li: W1-5R• -•. $3i.13... • $311.30 _� 43 10 900 Side Road Symbol-Yellow wlblack letters 30 X 30 W2-2 $31.13 $311.30 44 1 ONE LANE BRIDGE-Yellow wlblack letters 30 X 30 •W5--3 $31.13 $31.13 45 10 T-Road Symbol-Yellow wlblack letters 30 X 30 W2.4 $31.13 $311.3D 46 5 Y-Road Symbol.Left-Yellow wlblack letters 30 X 30. W2-$L . $31.13, - $155.65 47 5 Y-Road Symbol Right-Yellow wlblack letters •30 X 30 W2-5R $31.13 $155.65 48 5 Y-Road Symbol Left-Yellow w/black letters 30 X 30 W2-3L $31.13 $155.65 49 5 Y-Road Symbol Right-Yellow wlblack letters 30 X 30 W2-3R $31.13 $155_65 50 1 One way arrow-left 96 X 48 - W1-9L $159.36 $159.36 51 1 One way arrow-right 96 X 48 W1-9R $159.36 $159_36 52 1 Two way arrow 96 X 48 W1-10 $159.36 $159.36 53 10 Large Arrow-Yellow w/black letters 48 X 24 W1-6 $39.84 _ $398.40 54 10 Large Double Arrow-Yellow wlblack letters 48 X 24 W1-7 '$39.84 , $398.4D 55 150 Chevron-Yellow wlblack letters 18 X 24 W1-8 $14.94 $2,241.00 56 5 COUNTY MAINTENANCE ENDS-White wlblack letters - 2• 4 X 15 D27 • $15.33 $78.65 57 5 COUNTY MAINTENANCE BEGINS-White wlblack letters 24 X 15 D28 $15.33 $76.65 58 30 Flood Gauge-Fluor Yellow wlblack letters 12 X 72 W8-19 $39.3D $1.179.60 59_ 30 Flood Gauge(Plaque)-Fluor Yellow w/black letters 18 X 12 W8-19aTP . $7.68 $230.4D 60 30 Object Marker Left-Yellow wlblack stripes 12 X 36 OM-3L $14.94 $448.20 61 30 Object Markers Right-Yellow wlblack stripes 12 X 36 OM-3R $14•94 $448.20 62 5 DETOUR Left-Orange w/black letters 30 X 24 M4-9L $24.90 $124.50 63 5 DETOUR Right-Orange wlblack letters 30 X 24 M4-9R $24.90 $124.50 64'20 NO DUMPING-White wlblack letters 18 X 24 R19-5 $14.94 $298.80 65 10 PAVEMENT ENDS-Yellow wlblack letters 30 X 30 W8-3. $31.13 $311.30 66- 1 FLAGMAN AHEAD-Orange wlblack letters 36 X 36 MCW20-7D $44.82 $44.82 67 1 OBSERVE WARNING SIGNS-Orange wlblack letters 48 X 42 R20-3 $69.72 $69.72 ***MDO*** 68 1 END CONSTRUCTION-Orange w/black letters 60 X 24 G20-2 $49.80 $49.80 *'*MDO*** 69 1 BE PREPARED TO STOP-Orange wlblack letters 30 X 30 CW21-8 $31.13 $31.13 , 70 1 ROAD CONSTRUCTION NEXT MILES Orange 60 X 36 G20-1 $74.70 $74.70 w/black letters _ 71 5 ROAD CLOSED-White w/black letters 'MOO*" 30 X 48 R11-2 $24.90 $124.50 72 5 ROAD CLOSED TO THRU TRAFFIC-White wlblack 3• D X 60 R11-4 $6225 $311.25 letters ***MDT" 73 1 DIP-Yellow wlblack letters 30 X 30 DIP $31.13 $31.13 74 1 CAUTION-UNEVEN LANES-Orange wlblack letters '' 3• 6 X 36 CW21-14 $44.82 _ $44.82 75 10 Round RAIL-ROAD CROSSING-Yellow wlblack letters 36' W10-1 $41.98 $419.60 _ 76- 5 RAIL-ROAD Advance Warning-Yellow wlblack letters 30 X 30 W10-2 $31.13 $155.65 77 5 RAIL-ROAD Advance Warning Yellow wlblack letters 30 X 30 W10-3 $31.13 $155.65 78 5 RAIL-ROAD Advance Warning-Yellow wlblack letters 30 X 30 W10-4 $31.13 $155.65 79 10 FRESH OIL-Orange wlblack letters 30 X 30 CW21-2 $31.13 $311.30 80 10 ROAD MACHINERY AHEAD-Orange wlblack letters 36 X 36 CW21-3 $44.82 $448.20 ' 81' 5 ROAD MAY FLOOD-Yellow wlblack letters 361 36 . W8-18 $44,82 $224.10 82 5 WHEN FLOODED TURN AROUND DON'T DROWN- 48.X 48 ' W8-18bT $79.68 $398.40 Yellow wlblack letters 83 4 NO TRUCKS-White wl black&red graphics 24 x 24 R5-2 $19.92 $79,68 Bid No. 25-066 Page 13 of 16 . -t34;;2-- Keep-Right--White wlBlack Letters and Arrow • 24 x 30.. • . .- : R4-7a •: , .$24.9D, _ • $49.80 ,. •• . . • , 85 1 Any unforeseen signs not listed here but are;in the Texas • -""ALUM"' • $,4.98 $4.98 . . - : . Manual on Uniform Traffic Control Devices ""Bid per . square foot'" . • 86 50 Extruded Street Name Sign Blanks-Green Aluminum 6 (18 • , $10.52 $526.00 - - 87' 50 Extruded Street Name Sign Blanks-Green Aluminum 6 X 24 $12.80 . $640.00 88 50 Extruded Street Name Sign Blanks--Green Aluminum' 6 X 30 $15_73 $786.50 89 1 Extruded Street Name Sign Blanks-Green Aluminum 9 x 30 $_22.08 $22.08 - 90 50 Extruded Street Name Sign Blanks-Green Aluminum 6 X 36 $18.83 $941.50 91 1 Extruded Street Name Sign Blanks-Green Aluminum 9 X 36 $25.93 $25.93 92 50 Extruded Street Name Sign Blanks-Green Aluminum 6 X 42 $22.11 $1,165.50 93 20 Extruded Street Name Sign Blanks-Green Aluminum 6 X 54 $28.41 $568.20 94 1 Extruded Street Name Sign Blanks-Green Aluminum 9 x 42 $30.39 $30.39 95 20 Extruded Street Name Sign Blanks-Green Aluminum _ 9 x 48 $34.55 $691.00 - 96 20 Extruded Street Name Sign Blanks-Green Aluminum 9 x 54 $38.76 _$775.20 97 20 Extruded Street Name Sign Blanks-Green Aluminum 9 x 60 $43.55 $871.00 _ 98 20 'Extruded Street Name Sign Blanks-Green Aluminum 9 x 66 $47.93 $958.6D 99 1 Carsonite Road marker "Aluminum" 62" CRM-375 $15.55 $15.55 100 1 Carsonite Road marker-Tape on both side9•Aluminurn" 62" CRM-375 $16.55 $16.55 101 50 Round Post Caps(For Extruded Signs) 2-318" $6.15 $307.50 102 50 "U"post brackets 900 and 180 0 for Nucor Rib-Bak posts $6.15 $307.50 (for extruded signs)ea 103 50 Cross Brackets 45&90(for extruded signs) $6.15 $307.50 104 25 Traffic Cones 28` $23.40 '$585.00 105 1 Barricade Assembly-Orange wlwhite 72" Type-I $87.55 $87.55 106 1 Barricade Assembly-Orange wlwhite.Type Ill Prismatic 48" Type-Ill $186.15 $186.15 sheeting Single side-crash worthy 107 1 Barricade Assembly-Orange wl white.Type III 96' Type-Ill $231.69 $231.69 Prismatic sheeting Single side-crash worthy 108 500 Cherry Mate Pop Rivets 718"Grip Range -Minimum Order tom- $.30 $150.00 109 200 Delineator Posts,318"Holes Full Length-green 72" 72" $8.95 $1.790.00 110 1 Yellow Reflective Tape(Eng.Grade)Pressure Sensitive $65.00 $65.00 3'wide x 50 yds long 111 1 Green Reflective Tape(Eng.Grade)Pressure Sensitive $ss.oa $9s.ao _ 6"wide x 50 yds long 112 1 White Reflective Tape(Eng.Grade)Pressure Sensitive 72" $240.00 $240.00 118'wide x 50 yds long _ 113 1 Black Pressure Sensitive Tape 4"wide x 50 ft long $90.00 $90.0D 114 300 'Rib-Bak Sign Post-Green 10'-0" $33.00 $9,soo.00 115 800 Rib-Bak Base Post-Green 3'-6" $11.55 $9,240.00 116 800 Rib-Bak Trapezoidal Soil Plate Hardware $12.5D $10.000.00 - 117 800 Lap-Splice Breakaway Hardware(Total Package $8.95 $7,160.00 Complete) 118 50 Slip-Safe Breakaway Hardware(Total Package '$144.76 $7,238.00 Complete) "Minimum Order Quantity-4,Minimum 0 der Increments- " , . - . • - - ... . • .. •-- • - • , Bid Np. 25-06 Page.1.4 of.I6 • - _ .... .1.19.250_.Yellow Dia..Gr...aluminum delinator markers . . . . 4"X 4 ••. ... .... .013.-4.4,... . ..$4.95 , . ... PA37.59. .., ....... _., .. • 120'200'.BHP M.r.Buttan Head Bolts-steel plated-:.-• • ... 5116"X 3/4" . ••••;::•..;-.• $_ .40 ., 121;160-24/8"OD x 10'0"LG Pos-Lac sign post assy or equal 10'-0" 'i ' •$67.08 $808100 . . 122 '100' q EZ.Grab Channelizer wlHigh Intensity Reflective ... $22.73.• . $2,2731.60;' . • ..--.-•-:• Collarsi(OrangeMfhite Alternating) 123'100•37'Tall Channelizer Drum A°Engineer Grade . . $39.19 $,3,919.00 : ,.. Reflective Stripes ' 124 100-Custom CF 12"Square 3931 SCR Object Markers(3" $5.50 $.550.00 Stripes) 125 100 Custom CF 18"Square 3931 SCR THP 3177(3"Stripes) 12.50 1,250.00 126 10 All-Way sign-Red w/white letters 18 x 6 R1-3 $8.70 $67.00 127 10 Round Post Caps(for extruded signs) 2-718' $8.95 $89.50 • 128 10 Loose Gravel-Orange wlblack letters-aluminum , 30x30 W8-7 $31.05 $310.5D 129 10 Road Work Ahead-Orange wiblack letters-.aluminum .36 x 36 MCW20-ID $44.72 _ $447.20 - 130 50 Extruded Street Name Sign-Blanks-green-aluminum 6 x 48 $19.85 $992.50 131 2 T-100 Tool $8.50 $17.00 132 Letters-Pressure Sensitive Series°C"-White Letters and Numbers in packages A 20 A-Z,0--9,high intensity 4" $17.50 $350.00 B 20 A-Z,0-9,diamond grade 6° $31.50 $.630.00 C 20 A-Z.high intensity - 2" $14.50 $290.00 D 20 A-Z,diamond grade 4" $19.50 $390.00 - 133 Letters-Pressure sensitive Series"C"-Black Letters And Numbers in packages A 20 A-2,0-9,diamond grade 4" $33.50 $670.00 B 20 A-Z,0-9,diamond grade 6" $26.25 $525.00 C 20 A-Z.diamond grade 8" , $35.00 $700.00 D 20 A-Z,0-9 diamond grade. 10" $43.75 $875.00 134 250 Shear Bolts $19.50 $4,875.00 135 60 Breakaway Assembly $49.50 $2,970.00 136 1 STOP on one side/SLOW on the other side ABS(3mm) 24" $78.00 -$78.00 HIP two holes drilled 137 1 84"L 3 Pieces Orange PVC Three Piece Pole.Pieces $37.50 $37.50 when assembled are 84"long. 12"L Top Handle slides onto bottom pole pieces,secured with spring loaded button. Included mounting hardware for sign. .... 138 200 Shear Pins $31.10 $6.220.00 139 10 Item 0)17-6 Hill Blocks View $31.05 $310.00 140 200 Minuteman Safety Cables $19.50 $3,900.00 . . Bid No.25-066 Page 15 of 16 G. CERTIFICATION OF•BID . • By signing the certification below,'the;Respondent verifies that all plans and specifications-have. . •been reviewed and are considered.in:theepricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT "CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract,that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. Signed By: -e7. Typed Name: David B Beviacqua Title: Vice President I GM Company Name: Vulcan Inc dba Vulcan Signs Phone: 800-633-6845 Mailing Address: 408 E Berry Ave Foley,AL 36535 Email Address: Vulcan3@vulcaninc.com Vendor Tax Identification Number: 63-051 3868 END OF BID REQUEST NO. 25-066 Road Signs and Sign Posts By signing below, Brazos County agrees that this bid, 25-066 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and co contained herein. By: cJIIL. I�Z' _r ` `1 Brazos County Commissioner's Court: p‘,y.,,,r\ .`\ v 6..001_., Date: (N,,,�,,,� 1 1t D 2�,5`� Attest: Q„a„C. 44,a.L•.-- Bid No. 25-066 • Page 16 of 16 .Brazos County Clerk: - ...i : - • The following items should be completed.and included in your bid submission. Failure to include these items will disqualify your bid. " ❑ References (Section E) . ❑ Specifications & Quote(Section F) CI All Addendums(if applicable) ❑ Certification of Bid (Section G) . - - - Vulcan Signs .. . . • APart.orvuican,Ina. - 408 East Berry Avenue•P.O.Box 1850•Foley,Alabama 36536.1850 . • - '• -• - - (251)943-1541•FAX(251)943-1544•E-mail:vulcan3@vulcaninc.com•Website: www.vulcaninc.cofn CUSTOMER REFERENCES Services: Greene Co, MO Services: Galveston Co,TX 2019-2024 Mr. Leroy Gott—Buyer 2019-2024 Mr. Rufus Crowder- Purchaser Traffic Signs 933 N. Robberson Ave. Signs 722 Moody, 4th Floor SpringfeId, MO 65802 & Blanks Galveston, TX 77550 Phone#41.7:868-4013 Phone#409-770-5372 1ciottagreenecountvn.o.gov rufus.crowder©co.galveston.tx.us Services: City of Raleigh, NC Services: State of Alabama 2019-Current Ms. Eric Johnson - Purchaser 2019-2022 Mr. Brian Hurst- buyer Signs, Blanks 222 West Hargett St. Sheeting 523 Traffic Oper Dr. Montgomery, & Posts Raleigh, NC 27601 and Blanks AL 36130 Phone#919-996-3240 Phone#334-242-6267 eric.iohrisonaraleighnc.cov hurstja@dot.state.al.us Services: State of Tennessee State.of Louisiana 2019-2021 Mr. Erick Busby—Procurement Spec. Ms. Mattie Sachse—Procur. Spec. Signs & 312 Rosa L. Parks Ave. Services: PO BOX 94245 Highway Nashville, TN 37243 2022 Baton Rouge, LA 70804 Markings Phone#615-253-8900 Signs Phone#225-379-1761 Erik.busbvatn.ciov mattie.sachse@la.gov 'AN EMPLOYEE OWNED COMPANYI' I 25-066 Road Signs and Sign Posts Bid Tabulation I January 25,2025-January 24,2026 Vulcan Inc dba Vulcan 7raKo Industries INC TranTex Transportation Products of Signs Texas,Inc Item Est Qty Description Size Sign N Price EA TTL Price Notes Price EA Eli Price Notes Price EA TTL Price Notes 1 1 18Iant)Speed Limit-Wittew/black letters 24 x30 R2-I(BIANK) $24.90 $24.90 $58.00 $58.00 $58.00 $58.00 2 10 20 MPH Speed Lint-White wbiacc letters 24 X 30 R2-1-20 $24.90 $249.00 $58.00 $580.00 $58.00 $580.00 3 10 25 MPH Speed Lin6l•White cabled(letters 24 X 30 R2-1-25 $24.90 $249.00 $58.00 $580.00 $58.00 $580.00 4 10 30 MPH Speed Limit-WhitewWledk letters 24X30 R2.5.30 $24.90 $249.00 $58.00 $580.00 S58.00 $580.00 5 10 35 MPH Speed Writ-White whlack letters 24 X 30 R2-1-35 $24.90 $249.00 $58.00 5580.00 $58.00 $580.00 6 10 40 MPH Speed Lint-White or/black letters 24 X 30 R2-1-40 $24.90 5249.00 $58.00 $580.00 $58.00 $580.00 7 10 45 MPH Speed Lod-White wcbled(letters 24 X 30 R2-1-45 $24.90 $349.00 $58.00 5580.00 $58.00 $580.00 8 10 50 MPH Speed Edna-Wlste w/bledl letters 24 X 30 R2-1-50 $24.90 $249.00 $58.00 $580.00 $58.00 $580.00 9 10 55 MPH Speed Limit-Whitewlblack letters 24 X30 R2-1-55 524.90 $249.00 $58.00 $580.00 $58.00 $580.00 10 20 80MPH Speed Liml-Whit.PIbtackballets 24X30 R2-1-60 $24.90 $498.00 $58.00 $1,160.00 $58.00 51,160.00 11 10 15 MPH Speed Advisor/•YetowwNladc letters 18)(18 W13-1-15 $12.36 $123.60 $32.00 $320.00 $26.00 $260,00 12 1 15 MPH Speed Advisory-Orange w/black tatters 18218 W13.1-15 $12.36 $12.36 $32.00 $32.00 Aluminum $26.00 $26.00 13 10 20 MPH Speed Advisory-Yelowwbladc letters 18X18 W13-1-20 $12.36 $123.60 $32.00 5320.00 $26.00 5260.00 14 1 20 MPH Speed Advisory-Orangew/black letters 18X18 W13-1-20 $12.36 $12.36 $32.00 $32.00 Aluminum $26.00 $26.00 . 15 10 25 MPH Speed Advisory-Yelowwlbladt letters 18X18 W13-1-25 $12.36 $123.60 $32.00 $320.00 $26.00 $260.00 18 1 25 MPH Speed Advisory-Orangew/bleat letters 18x18 W13-1-25 $12.36 $12.36 $32.00 $32.00 Aluminum $26.00 $26.00 17 10 30 MPH Speed Advisory-Yelloawblack letters 18X18 W13-1-30 $12.36 5123.60 $32.00 $320.00 $26.00 $260.00 18 1 30 MPH Speed Advisory-Orangew/bladk letters 18x18 W13-1-30 $12.36 $12.36 $32.00 $32.00 Aluminum $26.00 $26.00 19 10 35 MPH Speed Advisory-Yellow wrblack letters 18 X 18 W13-1-35 $12.36 5123.60 $32.00 5320.00 $26.00 $260.00 20 1 35 MPH Speed Advisory-Orangew/black letters 18x18 W13-1-35 $12.36 $12.36 $32.00 $32.00 Aluminum $26.00 $26.00 21 10 40 MPH Speed Advisory-Yo0owwrblack letters 18X18 W13-1-40 $12.36 $123.60 $32.00 5320.00 $26.00 5260.00 22 1 40 MPH Speed Advisory-Orangew/black letters 18x18 W13-1-40 $12.36 $12.36 $32.00 $32.00 Aluminum $26.00 $26.00 23 10 45 MPH Speed Advisory-Yeloww5ladc letters 18x18 W13-1-05 $12.36 $123.60 $32.00 $320.00 $26.00 5260.00 24 1 45 MPH Speed Advisory-Orange w/black letters 18x18 W13-1-50 $12.36 $12.36 $32.00 $32.00 Aluminum $26.00 $26.00 - 25 10 50 MPH Speed Advisory-Yellow wiblack letters 18x18 W13-155 $12.36 $123.60 $32.00 5320.00 $26.00 $260.00 26 10 55MPH Speed Advisory-Yellow Whine*letters 18x18 W13-1-55 $12.36 $123.60 $32.00 $320.00 $26.00 $260.00 27 20 STOP-Redw/white tellers 36X36 R1-1 $41.74 $834.80 $112.00 $2,240.00 $106.00 $2,120.00 28 10 YIELD-Red wlwhits loners 36X36 R1-2 $22.38 $223.80 $112.00 $1,120.00, $106.00 $1,060.00 29 10 STOP AHEAD-Yeats whladc letters 36X36 W3-1 $44.82 $448.20 $122.00 $1,220.00 5106.00 51,060.00 30 20 DEAD END-Yellow w/bladc letters 30X30 W14-1 $31.13 $622.60 $85.00 $1,700.00 $73.00 $1,460.00 31 20 NOOUTLET-Yellow whlackletters 30)(30 W14-2 $31.13 $622.60 $85.00 $1,700.00 $73.00 $1,460.00 32 20 NO OUTLET-Yell=Whiled letters(Warm) 36 x8 W14-2a $10.55 $211.00 $28.00 $560.00 $26.00 5520.00 33 10 90 degree Lett Turn-Yellow venter*letters 30 X30 WI-IL $31.13 $311.30 $85.00 $850.00 $73.00 $730.00 34 10 90 degree Right Tum-Yellowwblack letters 30X30 WI-1R $31,13 $311.30 $85.00 $850.00 $73.00 $730.00 35 10 45 degree Left Curve•Yellow rated(letters 30X30 W1-2L $31.13 $311,30 $85.00 $850.00 $73.00 $730.00 36 10 45 degree Right Curve-Yelowwhlodk letters 30 X30 W1-2R $31.13 $313..30 $8.5.00 $850.00 $73.00 $730.00 37 10 90 degree Left Reverse Tum-Yeloww/bladc letters 30)(30 W1-3L $31.13 $311.30 $85.00 5850.00 $73.00 5730.00 38 10 90 degree Right Reverse Tum-YellowwAlack letters 30 X30 W1-3R $31.13 $311.30 $85.00 $850.00 $73.00 $730.00 39 10 45 degree Left Reverse Curve-Yellow wAlack letters 30 X 30 W1.4L $31.13 $311.30 $85.00 $850.00 $73.00 $730.00 40 10 45 degree Right Reverse Curve-Yeaoww5ladk letters 30 X30 W7-0R $31.13 $311.30 $85.00 $850.00 $73.00 $730.00 41 10 Left Winding Road-Yellow wciaac letters 30X30 W1-5L $31.13 $311,30 i $85.00 $850.00 $73.00 $730.00 42 10 Right Winding Rood-Yellow wbladr loners 30 X 30 W1-5R $31.13 5311.30 $85.00 $850.00 $73.00 $730.00 43 10 901Side Road Symbol-Yellow unstuck letters 30X30 W2-2 $31.13 $311.30 $85.00 $850.00 $73.00 5730.00 44 1 ONE LANE BRIDGE-Yeloww.ladc letters 30X30 W5-3 $31.13 $31.13 $85.00 $85.00 $73.00 $73.00 45 10 T-Road Symbol-Yellow attack letters 30 X30 W2-4 $31.13 $311.30. $85.00 $850.00 $73.00 $730.00 46 5 Y-Reed Symbol Left-Yelloww5leck levers 30 X30 W2-51 $31.13 $155.65 $85.00 $425.00 $73.00 5365.00 47 5 Y-Read Symbol Right-Yellow whlark letters 30 X30 W2-5R $31.13 $155.65 $85.00 5425.00 $73.00 $365.00 48 5 Y-Road Symbol Left-Yetoww/bladk letters 30X30 W2-3L $3L13 $155.65 $85.00 5425.00 $73.00 $365.00 49 5 Y-Road Symbol Right-Yellow w3ledc letters 30 X30 W2.3R $31.13 $155.65 $85.00 $425.00 $73.00 $365.00 50 1 °newsy wow-Isft 96548 W1-91 5159.36 5159.36 $510.00 $510.00 $305.00 5305.00 51 1 Ono way antra-right 96X48 WI-OR $159.36 $159.36 $510.00 $510.00 $305.00 $305.00 52 1 Two way arrow 96048 W1-10 $159.36 $359.36 $510.00 $510.00 $305.00 $305.00 53 10 Large Anow-Yebowwibladc lepers 48X24 WI-6 $39.84 $398.40 5118.00 $1,180.00 $106.00 $1,060.00 54 10 Large Double Avow-Yam Waled(letters 48X24 W1-7 $39.84 $398.40 $118.00 $1,180.00 $106.00 $1,060.00 55 150 Chevron-Yellowwhladc letters 18X24 W1.8 $14.94 $2,241.00 $42.00 $6,300.00 $35.00 $5,250.00 56 5 COUNTY MAINTENANCE ENDS-Whitewiiadk letters 24X15 D27 $15.33 $76.65 $30.00 $150.00 $24.00 $120.00 57 5 COUNTY MAINTENANCE BEGINS-White whlack letters 24X15 D28 $15.33 $76.65 $30.00 $150.00 $24.00 $120.00 58 30 Flood Gauge-Fluor Yc9oneIlack letters 12X72 W8-19 $39.30 $1,179.00 $82.00 $2,460.00 $80.00 52,400.00 59 30 Fbcd Gauge(Plage)-Rear Yellow wiblack letters 18X12 W8-19aTP $7.68 S230.40 $22.00 $660.00 $20.00 $600.00 60 30 Object Marker Left-Yelowwhlade stripes 12)(36 OM-3L $14.94 $448.20 $42.00 $1,260.00 $35.00 $1,050.00 61 30 Object Markers Right-Yellowwhladi stripes 12X36 OM3R $14.94 $448.20 $42.00 $1,260.00 $35.00 $1,050.00 62 5 DETOUR Left-015e40w5ladt letters 30X24 M4.9L $24.90 $124.50 $68.00 $340.00 Aluminum $58.00 $290.00 63 5 DETOUR Right-Orange wibladk letters 30 X24 M4-9R $24.90 $124.50 $68.00 $340.00 Aluminum $58.00 $290.00 64 20 NO DUMPING-Whitewblaelc levers 18 X24 R19-5 $14.94 $298.80 $36.00 $720.00 $35.00 $700.00 65 10 PAVEMENT ENDS-YellowwNladk letters 30X30 W8-3 $31.13 $311.30 $85.00 $850.00 $73.00 $730.00 66 1 FLAGMAN AHEAD-Orangew/bladc letters 36X36 MCW20-70 $44.82 $44.82 $122.00 $122.00 Aluminum 5106.00 $106.00 67 1 OBSERVE WARNING SIGNS-OrangewAlack letters "'MOO"' 48 X42 R20-3 $69.72 $69.72 $13650 $136.50 $186.00 5186.00 68 1 END CONSTRUCTION-Orangewlblack tatters "'MDO"' 60X24 G20-2 $49.80 $49.80 $97.50 $97.50 $133.00 $133.00 69 1 BE PREPARED TO STOP-Orangewhlack letters 30X30 CW21-8 $31.13 $31.13 $62.00 $62.00 $73.00 $73.00 70 1 ROAD CONSTRUCTION NEM MILES Orangewhlack letters 60 X 36 G20-1 $74.70 $74.70 $146.25 $146.25 $200.00 $200.00 71 5 ROAD CLOSED-White w/bledc letters "'MOO"' 30 X48 R11-2 $24.90 5124.50 $87.50 $437.50 $133.00 $665.00 72 5 ROAD CLOSED TOTHRUTRAFFIGWhitewhladk letters "'MOO" 30X60 R11-4 $62.25 $311.25 $110.00 $550.00 $166.00 $830.00 73 1 DIP-YeVowwhlackfetters 30X30 OIP $31.13 $31.13 $85.00 $85.00 $73.00 $73.00 74 1 CAUTION-UNEVEN LANES-Orange whladk letters 36X36 CW21-14 $44.82 $44.82 $87.75 $87.75 $106.00 $106.00 75 10 Round RAIL-ROAD CROSSING-Yelowwhladk letters 36' W10-1 $41.96 $419.60 $132.00 51,320.00 $106.00 $1,060.00 i76 5 RAIL-ROAD Advance Warning-Yelovwhlackletters 30X30 W10-2 $31.13 $155.65 $82.00 $410.00 573.00 $365.00 77 5 PAIL-ROAD Advanm Warning-Yellow whladk letters 30 X 30 W10-3 $31.13 S155.65 $82.00 $410.00 $73.00 $365.00 .78 5 RAIL-ROAD Advance Warning-Yellowwhlndc letters 30 X30 W104 $31.13 $155.65 $85.00 $425.00 $73.00 5365.00 79 10 FRESH OIL-Orange whledk letters 30X30 CW21-2 $31.13 $311.30 $62.00 $620.00 573.00 $730.00 80 10 ROAD MACHINERY AHEAD-Orangewlbla3r letters 36X36 CW21-3 $44.82 $448.20 $87.75 $877.50 $106.00 $1,060.00 81 5 ROAD MAY FLOOD-Yellow whledk letters 36X36 W8-18 $44.82 $224.10 $132.00 $660.00 $106.00 $530.00 82 5 IWRiEN FLOODED TURN AROUND DONT OROWN•Yeflow wbbrdk 48X48 W8-18bT $79.68 $398.40 $255.00 $1,275.00 $213.00 $1,065.00 egers 83 4 NO TRUCKS-White et teach 8 red graphics 24 x 24 R5.2 $19.92 $79.68 $46.00 $184.00 $46.00 5184.00 84 2 Keep Right-WNtewdBlack Letters and Arrow 24 x30 R4-7a $24.90 $49.80 $58.00 $116.00 $58.00 $116.00 85 1 unforeseen signs not listed here but are in the Texas "'ALUM'" $4.98 $49.80 No Bid No Bid No Bid No Bid Manuel on Uniform Traffic Control Devices"Bid per square foot'" 86 50 Exuded Street Name Sign Blanks-Green Aluminum 6X18 $1052 $526.00 No Bid No Bid $72.00 $3,600.00 87 50 Exouded Street Name Sign Blanks-Green Aluminum 6X24 $12.80 $640.00 No Bid No Bid $72.00 $3,600.00 88 50 Extruded Street Name Sign Blanks-Green Aluminum 6X30 515.73 $78650 No Bid No Bid $72.00 $3,600.00 89 1 Extruded STest Name Sign Blanks-Green Aluminum 9x30 522.08 $22.08 No Bid No Bid 566.00 $86.00 90 50 Extruded Street Nemo Sign Blanks-Green Aluminum 6 X 36 $18.23 $94150 No Bid No Bid 572.00 53,600.00 91 1 Extruded Steel Name Sign Blanks-Green Aluminum 9 X 36 $25.93 $25.93 No Bid No Bid $86.00 586.00 92 50 Extruded Street Noma Sign Blanks-Green Aluminum 6X42 $22.11 51,10550 No Bid No Bid $72.00 $3,600.00 93 20 Extruded Sleet Name Sign Banks-Green Aluminum 6X54 528.41 5566.20 No Bid No Bid $60.00 51,600.00 94 1 Extruded Street Name Sign Blanks-Green Aluminum 9 x 42 $30.39 $30.39 No Bid No Bid 586.00 586.00 95 20 Extruded Street Name Sign Banks-Green Aluminum 9x48 $34.55 $691.00 No Bid No Bid $86.00 $1,720.00 96 20 Extruded Sleet Name Sign Blanks-Green Aluminum 9x54 $38.76 5775.20 No Bid No Bid $97.00 $1,940.00 . 97 20 Ex50ded Street Name Sign Blanks-Glean Aluminum 9x60 $43.55 $87L00 No Bid No Bid $108.00 $2,160.00 98 20 Extruded Street Name Sign Banks-Green Aluminum 9 x 66 $47.93 S958.60 No Bid No Bid $118.00 52,360.00 99 1 Carsonita Road marker 62' CRM-375 $1555 $15.55 No Bid No Bid $18.00 $18.00 100 1 CarsoNn Road marker-Tee on bothsde3 62' CRM-375 $16.55 . $1655 No Bid No Bid $25.00 $25.00 101 50 Rand Post Caos(For Extruded Signs) 2518' $6.15 5307.50 No Bid No Bid $6.00 5300.00 102 50 '0'post brackets 901 are 160 liar Nucor Rb-Oak pasts(tar extruded signs) $6.15- $30750 No Bid No Bid $5.50 $2 75.00 ea 103 50 Cross Brackets 45890(Mroo5uded signs) 56.15 530750 No Bid No Bid $14.00 5700.00 104 25 Traffic Cores 28' $23,40 5585.00 $28.50 5712.50 518.95 $473.75 105 1 Banirade Assembly-Orange wychito 72' Type-I $87.55 $87.55 No Bid No Bid $95.00 $95.00 tOfi I Bart¢ade Assembly-Orange wAvhils.Type III Prismatic sheatng d8• Type-Ill 5186.15 5166.15 No Bid No Bid 5300.00 $300,00 Simla side-crash worthy 107 1 Barr®daAssarrbfy-Orange w/wtua.Type WPrsmaac shooting 96' Type-III $231.69 $231.69 5260.00 $712.50 5395.00 $395.00 Simla side-aashworthy 108 500 Cherry Mate Pop Rivets 7/e'Grp Range $0.30 5150.09 ••Minimum Order low.. No Bid No Bid $0.80 5400.00 109 200 Delneator Post,318'Hoes Full Length-green 72' 72' $8.95 $1,790.00 No Bid No Bid 516.00 $3,200.00 110 1 Maw Reflective Tape(Eg.Grade)Pressure Sensitive 3'wide x50yde $65.00 $65.00 No Bid No Bid $40.00 $40.00 lonq 111 1 Gman Regalive Tope(Erg.Grado)Presque Sensmvo 6'wide x 50 yds $95.00 $95.00 Na Bid No Bid $75.00 $75.00 lone 112 1 Iwq Re4Wrve Tepe(Etg.Grade)P9 Pressure Sensitive l8'wide x50 yd3 72. $240.00 5240.00 No Bid No Bid $295.00 5295.00 113 1 Bled Presque Somi5ve Tope 4'wide x500lorl $90.00 $90.00 No Bid No Bid . $20.00 $20.00 114 300 R6-Bak Sign Post•Green 10'-0' $33.00 $9,900.00 No Bid No Bid $38.00 $11,400.00 115 800 RN-Bak Sign Post-Green 3,6' $1155 $9,240.00 No Bid No Bid $18.00 $14,400.00 116 B00 R9rBas Trapezoidal Sal Plate Hardware $1250 $10,000.00 No Bid No Bid $8.00 $6,400.00 117 600 Lap-Splice Breakaway Hardware(Total Package Complete) 58.95 $7,160.00 $12.00 $9,600.00 Lap Splice Only $17.00 $13,600.00 ••Minimum Order Quantity-4, 118 50 SSp-Sale Breakaway Hardware(Total Package Complete) $144.76 $7,238.00 Minimum No Bid No Bid $225.00 $11,250.00 Order incriments- 4•• 115 250 Yetow Dia Gr,airarrsnde:ealor markers 4'X4 OR-14 $4.95 $1,237.50 $5.00 $1,250.00 $1.50 5375.00 120 200 BHP 76-Burro Hoed Botts-creel plated 5116'XIS' $0.40 $80.00 No Bid No Bid $038 $76.00 121 100 2-316'ODx100'LGPos4aesgn post assy or equal 10-0' $67.06 $6,708.00 No Bid No Bid $22.00 $2,200.00 1222 100 42'EZ Grab Chonnetaor w/High Intensity Rofloc5ve Collars(Orange/White $22.73 $2,273.00 No Bid No Bid $42.00 $4,200.00 Alternating) 123 100 3T Tall Charmermer Drum tear Engineer Grade Reflective Stales $39.19 53,919.0 No Bid No Bid $45.00 54,500.00 124 100 Custom CF 12'Square 3931 SCR Object Markers(3'Stripes) $5.50 5550.00 No Bid No Bid $15.00 $1,500.00 .125 100 Custom CF 18'Square 3931 SCR THP 3177(3'Sores) $1250 $1,250.00 $10.00 $1,000.00 $34.00 $3,400.00 126 10 AI-Way rem-Red wlwtdoattae 18x6 R1-3 56.70 567.00 No Bid No Bid $1150 5115.00 127 10 Round Post Cobs(tor extruded raens) 2.7AT $8.95 $89.50 $85.00 $250.00 $9.00 $90.00 128 10 Loam Gravel-Orange YAW*letttrs-aluminum 3040 W13-7 $31.05 5310.50 5132.00 $1,320.00 $96.00 $960.00 _ 129 10 Road Work Ahead-Orangewltak totters-dumdum 36x36 MCW20-1D $44.72 $447.20 No Bid No Bid $138.00 51,380.00 130 50 Extruded Street Nome Sign-Mamie-green-aluminum 6x48 $19.85 $99250 No Bid No Bid $83.00 $4,150.00 131 2 T-100 Tool $8.50 $17.00 No Bid No Bid $6.00 $12.00 132 Leiters-Pressure Sensitive Series'C'-Alto Loners and Numbers in peck -- A 20 A-Z.0-9,high intensity 4' $17.50 $350.00 No Bid No Bid $44.00 5880.00 B 20 A-Z.0-9,demand grade 6' $31.50 $630.00 No Bid No Bid $100.00 $2,000.00 C 20 A-Z high Intensity 2' $14.50 $290.00 No Bid No Bid $11.00 5220.00 0 20 A-Z.damord grade 4' $19.50 $390.00 No Bid No Bid $60.00 51,200.00 133 Lelats-Presssme sanelve Sesree'C'-Black Letters 1111111111111111 11111=11111MI S - And Numbers in pedkages IIMMii INIMMIE ilieliNi Min.. INIMIIMI MilliM111 S--NNW A 20 A-Z.0-9,diamond grade 4' $33,50 $670.00 No Bid No Bid $20.00 $400.00 B 20 A-a0-9.diamond grade 6' $26.25 $525.00 No Bid No Bid $32.00 $640.00 C 20 A-Z diamond grade 8' $35.00 $700.00 No Bid No Bid $56.00 $1,120.00 D 20 A-Z,0-9 diamond Wade 10' $43.75 $875.00 No Bid No Bid $70.00 $1,400.00 134 250 Shear Bons $1950 54,875.00 No Bid No Bid $6.00 $1500.00 135 60 Breakaway Assembly $4950 52,970.00 No Bid No Bid $144.00 $8,640.00 136 1 dSTOP ated on one side/SLOW on Ore other site ABS(3mm)HIP Wholes 24• $78.00 $78.00 $80.00 $80.00 $82.00 $82.00 84'L 3 Pieoss Orange PVC Three Piece Pole.Piems when essemblod are 137 1 84'log.12'LTop Ratio stake onto bottom pole paws,seamed with $37.50 $37.50 No Bid No Bid $36.00 $36.00 spring bailed button.Included mounting tardwarelor sign. 138 200 Shear Pird $31.10 $6,220.00 No Bid No Bid $4.60 $920.00 139 10 lam 4WTrb kill Bads View 531.05 $31050 No Bid No Bid $96.00 $960.00 140 200 tibutamah Safety Cables $19.50 $3,900.00 No Bid No Bid $21.00 $4,200.00 Total 1 55,153.39 $117,847.02 $7,962.75 $71,414.00 510,457.23 $189,055.75 Recommended A • d: Vulcan Signs i. L�, App •ved Co r mis ' lr's Court on this I-1 day of L-1P u'Al2-'( ,2025 by . - .'ding the position of ( ,h,•x- '' 'i_i O i r • 0,01 BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Purchasing NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Approval of Award for BID#25-073 Various Aggregates, Cold Mix, & Other Road Material Recommended Award to the following: a. BPI Materials b. Rock Ridge Transport c. Statewide Materials Transport d. Vulcan Construction Materials. "O: Commissioners Court 'ROM: Summer Dubec )ATE: 01/08/2025 'ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type BID - BPI Materials LLC.pdf BPI Contract Backup Material BID - Rock Ridge Transport LLC.pdf Rock Ridge Contract Backup Material BID - Statewide.pdf Statewide Contract Backup Material BID - Vulcan Construction Materials LLC.pdf Vulcan Contract Backup Material Bid Tabulation.pdf Tabulation Backup Material . . off,'• t,ri -,, { Not REQUEST FOR BAD BID NO. 25-073 Various Aggregates, Cold Mix, and Other Road Materials SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday,November 26,2024,2 00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMEW 200 S.Texas Ave.Suite 352 Bryan,TX 77803 Phone: (979)361-4290 Fax:(979)361.4293 Respondents, their employees'and/or representatives are prohibited from contacting any official or employee of Brazos County,except the Purchasing Agent,regarding this solicitation from the issuing- date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid.. In compliance with this solicitation,the undersigned Respondent(s)having examined the solicitation and specifications and being familiar with the conditions to be met,hereby submits the following bid for furnishing the material andfor services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: 92cf I M A-' -e-y%: PAS 1 L L C. -- By(Print): Title: 0 Physical Address: D W a 7 Mailing Address: ~ O. a x 91 t Y J+'`+ A-i . —7 0 65 Telephone:191.8 2-7(or Fax:97/ 23 2459 E-Mail: .a-rr4.2..34 4-€cfr -,c 01-4 Bid No.25-073 Page 2 of 20 Bids will be received at the Brazos County Administration Building,Purchasing Department,200 South Texas Ave Suite 352, Bryan, Texas prior to 2.00 p.m., Tuesday, November 26, 2024, at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for the purchase'and delivery of various aggregates, cold mix, and other road materials needed for the county set forth in this bid request for a one (1) year period beginning February I, 2025 through January 31, 2026 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request.All Respondent(s)are required to be informed ofthese terms. and conditions and will be held responsible far having done so: 2. Definitions:In order to simplify the language throughout this bid,the following definitions shall apply: a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County;Texas given the authority to exercise such powers and jurisdiction of all County business as • conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies andlor services*over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR—The successful Respondent(s)of this bid request e. COUNTY — The government of Brazos County, Texas and its authorized representative. f SUB-CONTRACTOR — Any contractor hired by the Contractor or supplier to *furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered;the Respondent(s)must have. the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole,any bids submitted, and to waive any technicalities for the best interest of the County. Bid No.25-073 Paged of 20 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered.Respondent(s)with questions regarding the bid should submit them in writing via the Brazos Valley c-Marketplace at http s://brazo sbid,i onwave.net. 7. Brazos County.reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s)must include Tax Identification Number for the bid to be valid.. 9. Should there be a change in ownership or management; the Contract shall be.canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty-day written notice is given. 11. The bid award shall be based on,but not necessarily limited to,the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost fproducts to be provided is an essential part of the bid,Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications'have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Bid No.25-073 Page 4 of 20 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract,when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s)to secure better price or delivery is welcomed and may be given consideration provided that the bidder'also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. if delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time, No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recoenitian upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s).Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices.The Certification of Bid Farm must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page,House Bill 89&Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to provide Bid No,25-073 Page 5 of 20 Brazos County the"Certificate of Interested Parties",Form 1295 as required,for renewals, amendments or extensions to the Contract. Visit hops://cthies.state.tx.usiwhatsnewfelf info form1295.htrn for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing tenus shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non-responsive. 22. Ft is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https_Jlbrazosbid.ionwavc.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract,if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s)with Brazos County. 25. 'Three(3)references are to be provided by Respondent. Failure to submit references may result in disqualification o f bid.Brazos County department references will not be accepted. 26. Contractor.shall observe and comply with all federal; state and local laws, safety, and health regulations,ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name,or manufacturer's reference used is considered to be descriptive—not restrictive—and is indicative of the type and quality the County desires to purchase. Bids on similar items oflike quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the Bid No.25-073 Page 6 of 20 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made,it is assumed the Respondent(s)is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the.bid,they arc estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Bros County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall riot be required to pay for materials or.services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATITN: Auditors P.O.Box 91.4 Bryan,TC'77806 Statements of accounts will not be sufficient to Warrant payment. Unless other arrangements have been made; all invoices to he paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address, Checks will be made payable to the Contractor only, and shall not include sub- contractors,assignees,or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement,copyright infringement,sales franchise disputes. Bid No.25,073 Page 7 of20 36. Unless otherwise specified, all iterns ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37, This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County,County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve(12) month period. The disclosure questionnaire must be filed with.the Brazos County Clerk. Refer to Texas Local Government Code,Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes.The requirements of Subchapter J,Chapter 552, Government Code, may apply. to this bid and/or subsequent contract and the 'contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted,as required by Sec. 552.372{b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County arc expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto, 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws,codes,ordinances,and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the cede for any industry,then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. Bid No.25-473 Page 8 of 20 C. SPECIAL PROVISIONS 1, All deliveries are to be made F.O.B.Brazos County Road and Bridge Department, during regular working days,and between the hours of 7:00 A.M.and 5:00 P.M_}Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two(2)hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Contractor Will be required to deliver to Brazos County Road and Bridge Department or job,site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 4. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory,at no cost to the County. 5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State anti Federal Regulations(IF APPLICABLE). 6. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 7. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third-party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. D. INSURANCE REQUIREMENTS I. The Contractor shall instruct his insurance agent or'carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management.The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and$1,O00,000 Employer's Liability Insurance with waiver of subrogation. Bid No.25-073 Page 9 of20 4, General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such'claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No.25-073 Page 19 of 20 E. REFERENCES Respondents)shall provide a list of at I east three(3)references,where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names,phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s)arc not allowed to use Brazos County as a reference. Company/Entity: �,�-\ sc 0u ns r C.41 NJ ji Contact: e r�►+� rse� f • _ Phone: 91 i— 5 2 —3?9 4 Email: , 21_0j +.y+'�e-_5 a PA C.6 r4 -f . o rq Company/Entity': :c. - Contact C.Pam-S a is ., rx i c Phone: '7 — Cia 44i — Or( 1O . email: c-r-s a k:e l ileac L r_ - vvt Company/Entity: [_.; y ant Contact: C i r- (41,,Ap 7_16, - Phone: Ct` — 999 — f L Or G 0 Z'A- t` 14-4/7117e • I Bid No,25-073 Page 11 of 20 I F. SPECIFICATIONS 1. Unless otherwise specified,when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways,Streets and Bridges,2014 Edition, except line item#1,3,& 4 2004 Edition shall apply for these line items, Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. Contractor must be able to haul a minimum of 1,000 tons per day for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck between the hours of 7AM-5PM. 5. Contractor must be available to deliver on a weekend if needed at no additional charge. 6. This anolies to rail deliver r nnly. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price.. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to theContractor(s) and/or Brazos County, the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractors) or Brazos County,the contract will be cancelled, and the items will be listed for bid again. At any given time,a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 7. All pricing given that does not have rail delivery will remain firm for the term of this contract, 8, If a fuel surcharge is requested in your pacing, the fuel surcharge chart must be included in your sealed bid. 9. SPECIFICATIONS FOR CEMENT.STABILIZED SAND a. CEMENT-Type I Portland Cement conforming to ASTIVI C150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of ASTIvI C33,and the following requirements: i. Classified as SW, SP, or SM by the United Soil Classification System of ASTM D2487. ii. Deleterious materials:• 1. Clay lumps,ASTM C142;less than 0.5 percent. Bid No:25-073 Page 12 of 20 2. Lightweight pieces,ASTM C123;less than 5.0 percent. .3. Organic impurities,ASTM C40; color no darker than standard color. 4. Plasticity index of 4.or less when tested in accordance with ASTM D4318. c. WATER-Potable water,free of oils,acids,alkalis,organic matter,or other deleterious substances,meeting requirements of ASTM C94. d. TEST NG REQUIREMENTS i, Mixing plant inspections may be performed periodically_Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of delivery for each day ofplacement in the work area.Specimens will be prepared in accordance with AST1VM 1D1632 and tested for compressive strength in accordance with ASTM D1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand-cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 hours and 100 pounds per square.inch in 7 days when compacted to 95% in accordance to ASTM D558 and when cured in accordance with ASTM D1632, and tested in accordance with ASTM D1633. Mix for general use shall contain a minimum of 1-A.sacks of cement per cubic yard.Compact mix with moisture content within plus or minus 2% of optimum moisture. The maximum compressive strength in 7 days shall be 400 psi..Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the maximum compressive strength requirements; e. MIXING: i. Thoroughly mix sand,cement,and water in proportions specified by the Design Requirements using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket at plant with time of loading directly after mixing. Material not placed and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR 1 sly.°'BACKFILL AGGREGATE(LIMESTONE) 1. Provide a material of.specified size, 1 % inch crushed and washed limestone. iv.: SPECIFICATIONS FOR PROTECTION RIPRAP I. TxDOT Item 432, 2.3.4 Ref: Table I & 2 Material may consist of limestone or broken concrete. Cut all exposed reinforcement flush with all surfaces. G. OUOTATIONS The following quantities are estimates of our anticipated purchases and wiil be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract,. All unit prices are to include.all delivery charges to Brazos County jobsites,including freight and pumping charges: Bid No.25-073 Page 13 of 20 The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on Highway 21 in Bryan. The designation of"80,000#AWIC"will include charges to deliver the material anywhere in the County. The designation of"58,420 # AWIC" are loads to be delivered in small dump trucks, not tractor-trailers;_and will include charges to deliver the material anywhere in the County. Some sites do not have adequate space to turn around or do not allow for safe backing of a trailer to the dump site. LOADED AND HAULED-F.O.H.BRAZOS COUNTY(PRICE PER TON) Base Loaded 58,420# 80,00D# 80,000# Only Loaded/ Loaded/ Loaded/ I.Hauled Hauled Hauled to Anywhere Anywhere County Yard in County• in County on SH 21 Item Tonnage Description Fcr Ton Per Ton Per Ton Per Ton Flex Base - Item 247, Type A, M't4t 3o .o F1i •' a?D MA A': 3p.aa Grade i r16. t 5o T;Ak ;�?'° 's'F2. {o qo -toa !o Product Name: When order is placed for line item#1 in 'his bid, it shall meet or iced Texas • 1 30,000 Slate Department of Highways and ` ,� r4 4 Public Transportation Standard 4 tic gpecifttions for •Consirmmeidan of Highways. avers and Bridges. 2004 Edition. Product Number Flex Base - Item 2A7, Type A, Mxist 25 sa L"li r. ti p m.41 tl,so Gradc 1-2 -j. a r # z `Tr�.4 zoo Product Name: When order is ploe d for line kern 112 in this hid,it shall meet or-=coed TXDor '-� L=r i�- 1—2- 2 30,000 Spec Book 20I4 edition,. 1 Product Number Cern Treated Base(Plant Mix) - Jkf= $1. M0.1r: �. ' raA: 141. — Item 276, Class M, Type A, 1 r ,ma' IP.: •5e T t 1 .to '1` }- -J«'k> Grade 1-2 �_ 56?. 5`7.1° 5'i .40 Bid No.25.073 Page 14 of 20 3 5,000 Product Name: *Inert onler is placed for line item#2 tt i�t this bia;it shall meet or exceed Texas .•�.zo s , i+�� I rip_ , Stare Department of ffigkir rys and Public Transportation Standard � 2 Epecifications for Construction of Highways. Streets and Bridges, 2014 Edition. Product Number Cold Mix/Asphalt Patch Materials Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Aauled Hauled Loaded/ Anywhere Anywhere laud to when order isplacedfor these tine trams lrz this bid,it shall meet }` yK or exceed Texas Starde department of highways and Public in County. in County County Transportation Standard Specifications for Construction of Yard on SA Highways,Streets arzd Bridges.2004 Edition.Reference TxDOT 21 330 Table 3_ Item Tonnage Description I Per Ton Per Ton - Per Ton Per Ton TxDOT 330 Type I, Grade AA, 1s!a Course Base4 5' 4 Product Name Product Number TxDOT 330 Type II,Grade CS, Sa o Medium Surface 4,000 • Product Name I Product Number TxDOT DMS-92l0 Limestone Rock Asphalt Rt —S' 6 1,000 Product Name Product Number Bid No.25-073 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,O00# Only Loaded! Loader/ Loaded! Hauled Hauled Hauled to when order isp1aced for these line irons in this brd,it shall meet Anywhere Anywhere County or exceed Texas Slate Department of flighwcys and Public in County In County Yard on Transportation Standard Specifications for Construction of SH 21 Highways,Streets and Bridges,2014 Edition. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Aggregate Tx DOT Item 302, by Type 1), Grade 3 SAC-B (Limestone) 7 2,000 Product Name Product Number Aggregate TxDOT [tern 302, Type I) Grade 4 SAC-B 14 (Limestone) - S 2,000 Product Name Product Number Aggregate TxDOT Item 302,Type L,Grade 4 1\1° 9 1,000 1 Product Name Product Number Bid No. 25-073 Page 16 of 20 Various Materials Loaded 58,420# 80,009# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed far these line items in this bici; itshall meet Hauled hauled County or exceed rexas note Department of Highwup. card Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on S1$ Highways,Streets and{ridges,201,E Edition. in County in County 21 Item ' Tonnage ' Description Per Toss Per Ton Per Ton Per Ton 1 1/2" Limestone Backfill n a Aggregate - See Specificationszik : :(1- on Page 9.-10 of bid 10 3,000 Product Name Product Number — -- - — Limestone Screenings Mehl-! 3Os— TOOT Item 334 T^N . 7S Reference Table 2 fors =� 11 1,000 graduation 3 Product Name G fi Product Number Oversize Aggregate-3 x 6 1,1 0 1%4 ¢ u TxDOT Item 459 Gabions. 12 2,000 Limestone 3 x 6 Product Name Product Number Washed Concrete Sand M 41-: 9.2° TxDOT Item 421 irk 4 ti.ss 13 5 UO Reference Table 6i - a. Product Name p+m/ Product Number Cement Stabilized Sand - See y-Jh;= 32 51' f4 : 'UP k-: 32.s Specifications on Page 9-10 32 50 r } zo`S?• c 4 'o r�}: . Rs of bid Fsc-„�t— fit : S• use • 14 10,000 Product Name 1. S C.e,, ,,,A,--. aeSki,11 Pro duct Number Bid No.25-073 Page 17 of 20 Rip Rap Loaded 58,420# 80,0004 Loaded/ Only Loaded/ Loaded/ hauled to F'ken order isplaced for these line items in this bid it shall meet Hauled Hauled Count or exceed Texas State Department of Highways and Public Transportation Standard Specifications for consents-non of Anywhere Anywhere Yard on SII Highways,Streets and Bridges,2014Edition_ in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Riprap TxDOT Item 432,Type o td►0 15 2,000 Product Name Product Numher Riprap - TxDOT Item 432, 2.3.4 5AC7 gd 11D 12"Protection Rip Rap 31. -3 15 E 2,000 See Specifications on Page 10 of bid _ Product Name Product Number 17 Specific.location.of vendors plant for each line item if more than one plant 176.0 t w 2-1 3 Bid No:25-0 73 Page 18 of 20 18 Delivery time after receipt of purchase e.x A order 19 Contact person & phone number at L , each plant for each c\+-i c '1'3 3 - 5 item if different. • 20 Directions to plant r l}zv s ..31 -R g_f.-I e-.s a " Vv.-3 .� .ss �,ti, .-• I t r yr- - Bid No.25-073 Page 19 of 2,0 2J Number of Trucks and size owned bye :k Respondent - , f� H. CERTIFICATION OF BID By signing the certification below,the Respondent verifies that all plans and specifications have been reviewed and are'considered in the pricing.attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (Y.T,C.A. LOCAL GOVERNMENT CODE §262,0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos.County Purchasing website. The undersigned affirms that they arc duly authorized execute this contract,that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote, Signed By: - Typed Name: ,. 1►.,. r-ey4;44. Title: r_ V Company Name: ieA-; ELL L .(— Phone: °I - '7 6 tt S` - Mailing Address: --' O o xc I t o Email Address: _ 6 , raw: r ti -V x . c o Vendor Tax Identification Number: - 14- Z Z 4 2, 4. Bid No.25-073 Page 20 of 20 END OF BID REQUEST NO.25-073 VARIOUS AGGREGATES,COLD MIX,AND OTHER ROAD MATERIALS By signing below, Brazos County agrees that this bid,25-073 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and condi ' ' ed herein. By; Brazos County Commissioner's Court: C Date:' ��.r--.cam r' a.-0 Attest: QJIRe [1 Qx (K v:401 ., 0 et ="6 Brazos County Clerk: K 'E f) pac,Q i l'D The following items should be completed and included in your bid submission. Fai[ure to include these items will disqualify your bid, Qreferences(Section E) uotations(Section G) 1 11 Addendums(if applicable) E Certification of Rid(Section H) A100\ FUEL PRICE RANGE —I FUEL SURCHARGE $4.31-$4.50 PER GALLON I 3% $4.51-$4.70 PER GALLON _ ' 6% $4.71-$4.90 PER GALLON _ 9% $4.91-$5.10 PER GALLON — 12% $5.11-$5.30 PER GALLON 15% $5.31-$5.50 PER GALLON 18% $5.51-$5.7O PER GALLON 21% $5,71-$5.90 PER GALLON 24% — $5,91-$6.10 PER GALLON _ 27% $6.11-$6.30 PER GALLON— 30% $6.31-$6,5G PER GALLON 33% $651- 6,70 PER GALLON _ 36% W $6.71-$6.90 PER GALLON i 39% $6.91-$7,10 PER GALLON 42% $7.11-i.30 PER GALLON 45% $7.31-$7.50 PER GALLON I. 48% $7.51-$7.70 PER GALLON 51% $7.71-$7.90 PER GALLON 54% - - *FUEL SURCHARGE I5 FIGURED USING THE AAA PUBLISHED CURRENT AVERAGE FOR THE BRYAN/COLLEGE STATION AREA AT TIME OP DELIVERY. LINK: https://gasprices.aaa.ccm/?state=TX .,.� i_ op •.. : r/.. 'N 1 JA'_. �. .. '4' b 1 .c.re \ ... y .. %. es, Cr? REQUEST FOR BID BID NO. 25-073 Various Aggregates, Cold Mix, and Other Road Materials SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, November 26, 2024, 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan,TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: Rock Ridge Transport, LLC By(Print): Randy Meachen Title:_ Owner Physical Address: 1389 CR 101 Giddings,TX 78942 PO Box 119 Gisddings, TX 78942 Mailing Address: Telephone: 979-540-6662 Fax: E-Mail: rockridgetexas@gmail.com Bid No. 25-073 Page 2 of 20 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, November 26, 2024, at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for the purchase and delivery of various aggregates, cold mix, and other road materials needed for the county set forth in this bid request for a one (1) year period beginning February 1, 2025 through January 31, 2026 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s)are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions:In order to simplify the language throughout this bid,the following definitions shall apply: a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County,Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR—The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s)must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Bid No. 25-073 Page 3 of 20 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered.Respondent(s)with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty-day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid,Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Bid No. 25-073 Page 4 of 20 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s)to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s).Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 &Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to provide Bid No. 25-073 Page 5 of 20 Brazos County the"Certificate of Interested Parties",Form 1295 as required,for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info_form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non-responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year.periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s) with Brazos County. 25. Three(3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid.Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive —not restrictive—and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the Bid No. 25-073 Page 6 of 20 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. Bid No. 25-073 Page 7 of 20 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. Bid No. 25-073 Page 8 of 20 C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days,and between the hours of 7:00 A.M. and 5:00 P.M.,Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 4. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). 6. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 7. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third-party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. Bid No. 25-073 Page 9 of 20 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No. 25-073 Page 10 of 20 E. REFERENCES Respondent(s)shall provide a list of at least three(3)references,where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: Justin Iselt Bulldozing Contact: Justin Iselt Phone: 979-540-7006 Email:justiniselt@yahoo.com Company/Entity: Thomas Turfgrass Contact: Ricky Jordan Phone: 512-629-1597 Email: ricky@thomasturfgrass.com Company/Entity: Rocking H Farm Contact: Hoot Phone: 832-876-7636 Email: rockinghoot69@gmail.com Bid No. 25-073 Page 11 of 20 F. SPECIFICATIONS 1. Unless otherwise specified, when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges,2014 Edition, except line item#1, 3, & 4 2004 Edition shall apply for these line items. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. Contractor must be able to haul a minimum of 1,000 tons per day for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck between the hours of 7AM-5PM. 5. Contractor must be available to deliver on a weekend if needed at no additional charge. 6. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County, the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County,the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 7. All pricing given that does not have rail delivery will remain firm for the term of this contract. 8. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid. 9. SPECIFICATIONS FOR CEMENT STABILIZED SAND a. CEMENT-Type I Portland Cement conforming to ASTM C150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of ASTM C33, and the following requirements: i. Classified as SW, SP,or SM by the United Soil Classification System of ASTM D2487. ii. Deleterious materials: 1. Clay lumps, ASTM C142; less than 0.5 percent. Bid No. 25-073 Page 12 of 20 2. Lightweight pieces,ASTM C 123; less than 5.0 percent. 3. Organic impurities,ASTM C40; color no darker than standard color. 4. Plasticity index of 4 or less when tested in accordance with ASTM D4318. c. WATER-Potable water,free of oils,acids,alkalis,organic matter,or other deleterious substances, meeting requirements of ASTM C94. d. TESTING REQUIREMENTS i. Mixing plant inspections may be performed periodically.Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of delivery for each day of placement in the work area. Specimens will be prepared in accordance with ASTM D1632 and tested for compressive strength in accordance with ASTM D1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand-cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 hours and 100 pounds per square inch in 7 days when compacted to 95% in accordance to ASTM D558 and when cured in accordance with ASTM D1632, and tested in accordance with ASTM D1633. Mix for general use shall contain a minimum of 1-Y2 sacks of cement per cubic yard. Compact mix with moisture content within plus or minus 2% of optimum moisture. The maximum compressive strength in 7 days shall be 400 psi. Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the maximum compressive strength requirements. • e. MIXING: i. Thoroughly mix sand,cement, and water in proportions specified by the Design Requirements using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket,at plant with time of loading directly after mixing. Material not placed and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR 1 %2 BACKFILL AGGREGATE(LIMESTONE) 1. Provide a material of specified size, 1 %2 inch crushed and washed limestone. iv. SPECIFICATIONS FOR PROTECTION RIPRAP 1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of limestone or broken concrete. Cut all exposed reinforcement flush with all surfaces. G. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract. All unit prices are to include all delivery charges to Brazos County jobsites, including freight and pumping charges. Bid No. 25-073 Page 13 of 20 The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on Highway 21 in Bryan. The designation of"80,000#AWIC" will include charges to deliver the material anywhere in the County. The designation of"58,420 # AWIC" are loads to be delivered in small dump trucks, not tractor-trailers; and will include charges to deliver the material anywhere in the County. Some sites do not have adequate space to turn around or do not allow for safe backing of a trailer to the dump site. LOADED AND HAULED-F.O.B.BRAZOS COUNTY(PRICE PER TON) Base Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to Anywhere Anywhere County Yard in County in County on SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base - Item 247, Type A, Grade 1 no bid no bid no bid Product Name: When order is placed for line item#1 in this bid, it shall meet or exceed Texas 1 30,000 State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2004 Edition. Product Number Flex Base - Item 247, Type A, Grade 1-2 $8.00 $40.25 $40.25 $26.21 Product Name: When order is placed for line item#2 in Wilco Bauer Aggregates A l=2 base this bid, it shall meet or exceed TX Dot 2 30,000 Spec Boob 2014 edition.. Product Number Cem Treated Base(Plant Mix) - Item 276, Class M, Type A, no bid no bid no bid not bid Grade 1-2 Bid No. 25-073 Page 14 of 20 3 5,000 Product Name: *When order is placed for line item #2 in this bid,it shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways. Streets and Bridges, 2014 Edition. Product Number Cold Mix/Asphalt Patch Materials Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Hauled Hauled Loaded/ Anywhere Anywhere Hauled to When order is placed for-these line items in this bid,it shall meet Yam ' or exceed Texas State Department of Highways and Public in County in County County Transportation Standard Specifications for Construction of Yard on SH Highways,Streets and Bridges,2004 Edition.Reference TxDOT 21 330 Table 3. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton TxDOT 330 Type I, Grade AA, no bid Course Base 4 5,000 Product Name Product Number TxDOT 330 Type II, Grade CS, no bid Medium Surface 5 4,000 Product Name Product Number TxDOT DMS-9210 Limestone Rock Asphalt No bid 6 1,000 Product Name Product Number Bid No. 25-073 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to When order is placed for these line items in this bid, it shall meet Anywhere Anywhere County or exceed Texas State Department of Highways and Public in County in County Yard on Transportation Standard Specifications for Construction of SH 21 Highways,Streets and Bridges,20/4 Edition. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Aggregate Tx DOT Item 302, Type D, Grade 3 SAC-B no bid (Limestone) 7 2,000 Product Name Product Number Aggregate TxDOT Item 302, Type D Grade 4 SAC-B (Limestone) no bid 8 2,000 Product Name Product Number Aggregate TxDOT Item 302,Type L,Grade 4 no bid 9 1,000 Product Name Product Number Bid No. 25-073 Page 16 of 20 Various Materials Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton 1 1/2" Limestone Backfill Aggregate - See Specifications $46.21 $46.21 $30.50 on Page 9-10 of bid 10 3,000 Product Name Wilco Bauer 1 1/4"bedding Product Number Limestone Screenings TxDOT Item 334 $22.50 Reference Table 2 for 11 1,000 aduation Product Name Wilco Bauer Screenings Product Number Oversize Aggregate - 3 x 6 TxDOT Item 459 Gabions $43.21 $43.21 $28.50 12 2,000 Limestone 3 x 6 Product Name Wilco Bauer 2 x 6 Product Number Washed Concrete Sand $14.12 TxDOT Item 421 13 500 Reference Table 6 Product Name Travis Materials Hearne concrete sand Product Number Cement Stabilized Sand — See Specifications on Page 9-10 no bid no bid no bid no bid of bid 14 10,000 Product Name Product Number Bid No. 25-073 Page 17 of 20 Rip Rap Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid,it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SR Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Riprap-TxDOT Item 432,Type R $80.00 $76.00 $60.00 15 2,000 Product Name CTSA 18"Rip Rap Product Number Riprap - TxDOT Item 432, 2.3.4 12" Protection Rip Rap $80.00 $76.00 $60.00 16 2,000 See Specifications on Page 10 of bid Product Name CTSA 12" Rip Rap Product Number 17 Specific location of vendors plant for A 1-2 base, 1 1/4"backfill,.limestone screenings, oversized aggregates 3 x 6,: each line item if Wilco Aggregates Bauer Pit, 2200 FM 487 Jarrell,TX 76537 more than one plant Rip Rap TXDOT item 432, Item R and Rip Rap TXDOT Item 432 2,3,4: Central Texas Stone and Aggregates, 875 CR 239 Florence,TX 78527 Comncrete Sand:Travis Materials Hearne: 16164 Union Bend Rd. Hearne,TX 77836 Bid No. 25-073 Page 18 of 20 18 Delivery time after 2 business days receipt of purchase order 19 Contact person & phone number at Randy Meachen each plant for each 979-540-6662 item if different. 20 Directions to plant Wilco Bauer: 79 W to IH 35 North to exit 274,north on feeder to C.Bud Stockton Loop.Turn left to CR 487, 1.4 miles on the right Central Texas Stone and Aggregate:79 West to IH 25 North to TX 1295 North to Rattle Snake Rd, turh rudge,go past 4 way and olant on the left. Travis Materials Hearne:TX 2312 East to TX 50 North,turn left on Union Bend Road to plant. Bid No. 25-073 Page 19 of 20 21 Number of Trucks and size owned by Respondent Zero owned trucks, brokering 40 ploius belly dump, end dump, amnd tandem dump trucks H. CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract,that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. Signed By: Randy Meachen Randy Meachen Owner Typed Name: Title: Company Name: Rock Ridge Transport, LLC Phone: Rock Ridge Transport, KLKLC PO Box 119 Giddings,TX 78942 Mailing Address: Email Address: rockridgetexas@gmail.com Vendor Tax Identification Number: 33-1332104 Bid No. 25-073 Page 20 of 20 END OF BID REQUEST NO. 25-073 VARIOUS AGGREGATES, COLD MIX,AND OTHER ROAD MATERIALS By signing below, Brazos County agrees that this bid, 25-073 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and condit' ontained herein. By: ilBrazos County Commissioner's Court: 0 _p Q...ry-N-k-,-) \-Kf,-/Z1/4C2 ' Date: (--1.,3.,s e,-,,,- i i a.._,0 D. Attest: C.Li;e- �0 Qap.,� ,/- Y Qn2,+tiG) "'"1L}� ( ;� �1� -(��-FI,�:cen,,r,,..-� � 'DTI - Brazos County Clerk: K=Pc(�-�1J �G act_a=c-:-(,J The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. D References (Section E) ❑ Quotations (Section G) ❑ All Addendums (if applicable) ❑ Certification of Bid (Section H) CERTIFICATE OF INTERESTED PARTIES FORM 1295 loft Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING i Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2024-1243097 Rock Ridge Transport,LLC Giddings,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/25/2024 being filed. Brazos County Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Bid No.25-073 Various Aggregates,Cold Mix,and other Road Materials 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION Radny Meachen 08/09/1975 My name is , and my date of birth is PO Box 119 Giddings,TX 78942 USA My address is , (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Lee Texas 25th November 24 Executed in County, State of ,on the day of _,20 (month) (year) ature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.5dd2ace2 A . . N' 0 �. o ,, REQUEST FOR BID BID NO. 25-073 Various Aggregates, Cold Mix, and Other Road Materials SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, November 26, 2024, 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan,TX 77803 Phone: (979) 361-4290 Fax: (979)361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: `� .u31 Ae. &\e nc j rC 01(4r L�Tb By(Print): V-VY1 i..,,,e,ln 2 Title: ( \-hico --a, Ea,les LA9Y Physical Address: AO I C,. Z.0 ` 46, I 7:3(1,tan + 11 SO3 Mailing Address: T•o . TDm, 1 oto 1of ) '1 0 0.3 TelephoneFitii' Z24 •'8101 Fax: E-Mail: 14 rrr® eVOLACLOide t Bid No. 25-073 Page 2 of 20 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, November 26, 2024, at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for the purchase and delivery of various aggregates, cold mix, and other road materials needed for the county set forth in this bid request for a one (1) year period beginning February 1, 2025 through January 31, 2026 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request.All Respondent(s)are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions:In order to simplify the language throughout this bid,the following definitions shall apply: a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County,Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR—The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid.effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s)must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Bid No. 25-073 Page 3 of 20 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered.Respondent(s)with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s)must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty-day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid,Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Bid No. 25-073 Page 4 of 20 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract,when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s)to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s).Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89& Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to provide Bid No. 25-073 Page 5 of 20 Brazos County the"Certificate of Interested Parties",Form 1295 as required,for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info form 1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non-responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s) with Brazos County. 25. Three(3)references are to be provided by Respondent. Failure to submit references may result in disqualification of bid.Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive —not restrictive—and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the Bid No. 25-073 Page 6 of 20 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made,it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. Bid No. 25-073 Page 7 of 20 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve (12)month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s)understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. Bid No. 25-073 Page 8 of 20 C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days,and between the hours of 7:00 A.M.and 5:00 P.M., Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 4. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). 6. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 7. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third-party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. Bid No. 25-073 Page 9 of 20 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No. 25-073 Page 10 of 20 E. REFERENCES Respondent(s)shall provide a list of at least three(3)references,where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: ZirOCZ,0 ?u i Contact: 1 A 11 Phone: ct nCA ' 12. ' 5E Email: 6v pu?i - ® lop"6 .. Can Company/Entity: 7-juia be cAP Contact: v.eAEli ?Wk. Phone: q zZci 5`q Email: 1 ' - ao ter a g r co I • corn Company/Entity: ) M 4 I,�1 yt� irNy Contact: 6 C 1 I Cl��e,}e J Phone: ((IA 13 a5 ' ) ��J S z - 2-44 -4 460 Email: k.-1,. r n 7ae* ® IOX lq 9 n'. Chin Bid No.25-073 Page 11 of 20 F. SPECIFICATIONS 1. Unless otherwise specified,when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges,2014 Edition,except line item#1, 3,& 4 2004 Edition shall apply for these line items. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. Contractor must be able to haul a minimum of 1,000 tons per day for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck between the hours of 7AM-5PM. 5. Contractor must be available to deliver on a weekend if needed at no additional charge. 6. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County,the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s)or Brazos County,the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 7. All pricing given that does not have rail delivery will remain firm for the term of this contract. 8. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid. 9. SPECIFICATIONS FOR CEMENT STABILIZED SAND a. CEMENT- Type I Portland Cement conforming to ASTM C 150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of ASTM C33, and the following requirements: i. Classified as SW, SP,or SM by the United Soil Classification System of ASTM D2487. ii. Deleterious materials: 1. Clay lumps, ASTM C142; less than 0.5 percent. Bid No. 25-073 Page 12 of 20 2. Lightweight pieces, ASTM C 123; less than 5.0 percent. 3. Organic impurities,ASTM C40; color no darker than standard color. 4. Plasticity index of 4 or less when tested in accordance with ASTM D4318. c. WATER-Potable water,free of oils,acids,alkalis,organic matter,or other deleterious substances, meeting requirements of ASTM C94. d. TESTING REQUIREMENTS i. Mixing plant inspections may be performed periodically. Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of delivery for each day of placement in the work area. Specimens will be prepared in accordance with ASTM D 1632 and tested for compressive strength in accordance with ASTM D1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand-cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 hours and 100 pounds per square inch in 7 days when compacted to 95% in accordance to ASTM D558 and when cured in accordance with ASTM D 1632, and tested in accordance with ASTM D1633. Mix for general use shall contain a minimum of 1-'/2 sacks of cement per cubic yard. Compact mix with moisture content within plus or minus 2% of optimum moisture. The maximum compressive strength in 7 days shall be 400 psi. Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the maximum compressive strength requirements. e. MIXING: i. Thoroughly mix sand,cement, and water in proportions specified by the Design Requirements using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket at plant with time of loading directly after mixing. Material not placed and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR 1 '/2" BACKFILL AGGREGATE(LIMESTONE) 1. Provide a material of specified size, 1 '/2 inch crushed and washed limestone. iv. SPECIFICATIONS FOR PROTECTION RIPRAP 1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of limestone or broken concrete. Cut all exposed reinforcement flush with all surfaces. G. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract. All unit prices are to include all delivery charges to Brazos County jobsites, including freight and pumping charges. Bid No. 25-073 Page 13 of 20 The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on Highway 21 in Bryan. The designation of"80,000 #AWIC" will include charges to deliver the material anywhere in the County. The designation of"58,420 # AWIC" are loads to be delivered in small dump trucks, not tractor-trailers; and will include charges to deliver the material anywhere in the County. Some sites do not have adequate space to turn around or do not allow for safe backing of a trailer to the dump site. LOADED AND HAULED-F.O.B.BRAZOS COUNTY(PRICE PER TON) Base Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to Anywhere Anywhere County Yard in County in County on SH 21 • Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base - Item 247, Type A, Grade 1 0J 14 7 Product Name: ��/ When order is placed for line item#1 in this bid, it shall meet or exceed Texas � � 1 30,000 State Department of Highways and \\ v Public Transportation Standard IsspSpecifications for Construction of Highways, Streets and Bridges, 2004 Edition. Product Number Flex Base - Item 247, Type A, Lglr i2.uts 1.-{,pp i2..ov Grade 1-2 0,5 iyo/l�. ;�y� l`�1.1y Product Name: PSC. .7' + c. When order is placed for line item#2 in :Drumz 1 —i Pc /t_�p I-� this bid. it shall meet or exceed TX Dot l�L 2 30,000 Spec Book,2014 edition.. L2o 14 ODlT bJ, Product Number Cem Treated Base(Plant Mix) - Item 276, Class M, Type A, Grade 1-2 � � e ,p 1165 .-ram c + WILL uJhn Gaol . . c 01 . Bid No. 25-073 Page 14 of 20 3 5,000 Product Name: • *When order is placed for line item #2 in this bid,it shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2014 Edition. Product Number Cold Mix/Asphalt Patch Materials Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Hauled Hauled Loaded/ Anywhere Anywhere Hauled to When order is placed for these line items in this hid,it shall meet County or exceed Texas State Department of Highways and Public in County in County Transportation Standard Specifications for Construction of Yard on SH Highways,Streets and Bridges,2004 Edition.Reference TxDOT 21 330 Table 3. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton TxDOT 330 Type I, Grade AA, Course Base 4 5,000 Product Name Product Number TxDOT 330 Type II, Grade CS, Medium Surface 0) 5 4,000 Product Name Product Number TxDOT DMS-9210 Limestone Rock Asphalt 6 1,000 Product Name Product Number Bid No. 25-073 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to When order is placed for these line items in this bid,it shall meet Anywhere Anywhere County or exceed Texas State Department of Highways and Public in County in County Yard on Transportation Standard Specifications for Construction of SH 21 Highways,Streets and Bridges,2014 Edition. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Aggregate Tx DOT Item 302, Type D, Grade 3 SAC-B (Limestone) 'Cb 7 2,000 Product Name Product Number Aggregate TxDOT Item 302, Type D Grade 4 SAC-B (Limestone) 8 2,000 ID Product Name Product Number Aggregate TxDOT Item 302,Type L,Grade 4 02 9 1,000 Product Name Product Number Bid No. 25-073 Page 16 of 20 Various Materials Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet or exceed Texas State Department of Highways and Public Hauled Hauled County Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH Highways,Streets and Bridges.2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton 1 1/2" Limestone Backfill 1,,c} 65:10 iACAt 313.10 Aggregate - See Specifications � 'MT. il,v� 1:t•IS on Page 9-10 of bid \" 1:14 L1410 3,000 -t Product Name 1112 U me 2ea, Product Number Limestone Screenings p tcd Utao TxDOT Item 334 15.40 Reference Table 2 for ,ciD 11 1,000 raduation Product Name l4 one cre, r j Product Number �•i.'s - Oversize Aggregate - 3 x 6 �• �• ��1.�5 TxDOT Item 459 Gabions J 2 vh-_���28, -ton l' 12 2,000 Limestone 3 x 6 '� -set• co Product Name 3 5 U Kvb+11-16 Product Number Washed Concrete Sand toir /0.35 TxDOT Item 421 (1.610 • 13 500 Reference Table 6 14.e5 Product Name \ th er{_,reL.n, Product Number Cement Stabilized Sand — See Specifications on Page 9-10 * t � L _ of bid I- ` .- �V 14 10,000 Product Name Product Number a.Ppl�e.S - o -ire iShf 0)1(I jleti ti . Bid No. 25-073 Page 17 of 20 Rip Rap Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet or exceed Texas State Department of Highways and Public Hauled Hauled County Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Riprap-TxDOT Item 432,Type A 1 . 3D.2;S Meek. 39.: 15 2,000 tie•6,p t j3 o Product Name t 12 , 24 , Yap Product Number Riprap - TxDOT Item 432, 2.3.4 �_� b 12"Protection Rip Rap 16 2,000 See Specifications on Page 10 of bid Product Name Product Number 17 Specific location of gyp vendors plant for -ke, `' 19 s `5 each line item if /�,�nIVAS c4 & fCi ' 42( ' 1 more than one plant W � 155 Itoa3e, n toll* IO 13U-1 1 CZ 105 eattotiLti1 , -c, 110510 II b Coy j2 Lese 5.-214 e voe-51 c�-c k 1 7i� 3 rce L cJ-oiit - ltme, =rvee g l v) ca. Z53 earne I(9 5 .44 755e, a.p0e6 Wme e l c6I'en ,JiP�Sf'� ?iitez c ,e, alowe 65.50 ',r 02110a C a-1 ,hed• Bid No. 25-073 Page 18 of 20 18 Delivery time after h� � ��� receipt of purchase �� In order 19 Contact person at U nfvf- C P ,6 1 1 1 +�,� phone number at �}�,1; � 1,�-4`1 each plant for each A5L4 - 3 - 03 item if different. Dakei ccl.5 ?Dim& 6.11►e;j 5)1' zgq SQ5z kcoW 14M-41 ram'' 7 - go&i 20 Directions to plant eznnet - ® 'may IR 40 Tectojap .i Ca. z5 ; ® ea. a - 255 `C) -Fiy0413 1 , e3 +0 e_fl lui ce DP 03i6 , alkoq - I 0 CR., 105 - 1 , su.:4 e en-tft-e- r refo t - Q ! y e ; Oign 11 a� ate- era 's" ®, Bid No. 25-073 Page 19 of 20 21 Number of Trucks and size owned by DO Wit - 5 Respondent 35 - 15 - It° H. CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract,that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. Signed By: IR` -"- l� Typed Name: Lenz. Title: Cen `i '"°'lr. Company Name: -`I0-113��p 1,..XOL P , � `-��1+ L 1D Phone: 1g - Z2- ' rio i Mailing Address: V. Q. 1p-N( I b Lancer , 93 t .5 Email Address: bkr-Akeddiderryx4e.riaAs , Coin Vendor Tax Identification Number: 4 i - Z i 31N/Z Bid No. 25-073 Page 20 of 20 END OF BID REQUEST NO. 25-073 VARIOUS AGGREGATES, COLD MIX,AND OTHER ROAD MATERIALS By signing below, Brazos County agrees that this bid, 25-073 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and conditions contained herein. By: __ ).......---R-9 .....,.... Brazos County Commissioner's Court: C___t L.1.j-,(--N .,„ R v� ,.. Date: ‘2S f `¢i :7,(1_,,,r. Attest: 1, ,,._`Ince9 — `ty c-431tfAp$e,tA rtnr.-a----,C L4;,t4' Vep Brazos County Clerk: V--(, c2- c3 (nC, -4 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. ❑ References (Section E) ❑ Quotations (Section G) ❑ All Addendums (if applicable) ❑ Certification of Bid (Section R) • : ' - f1 REQUEST FOR BID BID NO. 25-073 Various Aggregates,:Cold Mix, and Other Road;Materials : • ' - :- SEALED BIDS TO BE SUBMITTED:BEFORE: ..Tuesday, November 26, 202:4, 2:00pm CST: ..: :: :: : ... :: . .. : . .. . .. TO:THE: • : . BRAZOS COUNTY :: - - ::. : - - = • PURCHASING DEPARTMENT . - . - . :. •200 S. Texas Ave Suite 352 . . . .. :.. :.:Bryan, TX 77803• : :: . • • • • Phone: (979)361-4290 . . . - . •- Fax: (979)361--4293 • -Respondents, their:employees and/or representatives are prohibited.from contacting any official or :: - ' employee-of Brazos County,except the Purchasing Agent,regarding this solicitation from`the issuing - :. date of the solicitation.until scheduled oral presentations or the date•the Brazos County Commissioners. . • :Court meets to consider i award of the bid. :Any such contact:will be grounds for::rejection of the . Respondent's:bid. . . .. . .. . .. • • = In compliance With this solicitation, the undersigned Respondent(s) having examined the solicitation ,: - • • and specifications and being familiar withithe conditions to bejiriet hereby submits the following bid -: :. for furnishingthe material and/or:services listed::on the attached Bid:Form:and agrees to deliver said _items at the an:locations d for:the:prices set forth on the Bid-Form. • Company Name: V 1 C(w\:: Co nsvv(u(A•vCX\ [\1\c ►Cit IS, Lz-C.:: :. •. _; By(Print): i\ � iC i e.; !Title.; nCA1 \G •1%-z • : Physical Address: \MD\: .►`•2C>\"icrr Plek:2 S•i-e_ sOU: : ".$t r. 1,6+ov1i•6 TX *02-I . Mailing Address: Pb Telephone: 'lib-C'(oc:-0U l4: Fax 2-9 -Sl1-,SSS_ E-Mail: 1 o v-r itf. Q nr cjy- i l:.C0.,;,� • • Bid No. 25-073 Page 2 of 20 Bids will be received at the Brazos County Administration Building,Purchasing Department,200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, November 26, 2024, at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for the purchase and delivery of various aggregates, cold mix, and other road materials needed for the county set forth in this bid request for a one (1.) year period beginning February 1, 2025 through January 31, 2026 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request.All Respondent(s)are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions:In order to simplify the language throughout this bid,the following definitions shall apply: a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County,Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. . c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or service's over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR—The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR = Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered;the Respondent(s)must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in'whole, any bids submitted, and to waive any technicalities for the best interest of the County. • Bid No. 25-073 : . ..' - _ . _ Page 3 of 20 : • 6. Brazos County shall not be responsible:for any verbal communication between any . employee of the.County and anyRespondent(s). Only written specifications and written' . • price quotations will be considered.•Respondent(s)with questions regarding the bid should • :' , submit them 'in- -:writing via : the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. •• : : - ::- 7. Brazos County reserves the right to reject any bid that does not fully respond to each : : specified.itenm;.: . .. . 8. Respondent(s) must include e Tax Identification Number for the bid to be valid: : 9. Should there be a change in ownership: or management;.the Contract shall-be canceled . . - " unless a mutual agreement is reached with the new owner-or:'manager to continue the Contract.with-its present provisions and prices..This Contract is nontransferable and may : not°be:reassigned by either party: . .: 10. The County.rhay cancel this. Contract at any time for any reason,:provided a thirty-day • written notice is given.. , .: • - •• : .11. The bid award'shall be based:on,.but not necessarily limited to,the following factors:- : a. : ..Unit Price :. : - ' - . ... : b: - Extended price. • . . . c. Special needs and requirements of Brazos County: d,- Results of testing samples (if required:by Brazos County) : . :: : . : : . e: 'Delivery ... .. :.: : :. f. References:.: . g.. :Brazos County's experience with products bid ; - -- :•• • h. - Respondent's past performance record with Brazos County - - 12. Although the cost of products to be provided is an essential part.of the bid,Brazos°County is not obligated:to award a contract.on the sole basis of cost but will award to Respondent- :: -: - - - considered to be the best value to Brazos County.• : :- :- :::I3. Acceptance of merchandise;: work, and/or equipment provided-shall.be made by the : . County at the sole discretion of the Cission omm erswhen a Court ll terms and conditions. • • • of the Contract arid specifications have::been met to its satisfaction, including the • submission:to.the County of any and all documentation as may be required. • :. - 14. Title and risk of loss of the goods shall not pass to Brazos County until the County:actually . accepts and takes possession of the:goods at the.point points of delivery. • Bid No. 25-073 Page 4 of 20 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s)to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. ' 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s).Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders. bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 &Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to provide Bid:l io. 25-073 -. .• Page 5 of 20'::: Brazos County the•"Certif cate of Interested Parties",Form 1295 as required,for renewals, - - amendments or-extensions to the.Contract. Visit httpa,.//ethies.state.tx.us/whatSnew/elf info joini1295,htm for more information.. . .. . •.::21. In the event:of`a needed change;iri_the specifications:sent to the bidder,:it is understood - :• - ' that all the foregoing terms shall apply to the addendum or_.addenda:.Any interpretation, = : •corrections or changes to these s ecif cations will be made:by addenda. -Sole issuing authority of addenda shall be:vested in the Brazos`County Purchasing:Agent, authorized • ••• to do so by the'Commissioner's-Court: Addenda will be made available'using:the same distribution method;used:to post or make available the original-solicitation. Bidders shall - •- acknowledge-receipt of all addendatheir pro may or posal be considered non-responsive::: 22. it,is:our policy not to furnish bid results phone..overthe he. Bid:results and tabulation:sheets .. . . . .. .. ..:• : will be posted On the Brazos:Valley e-Marketplace (https://brazosbid:ioriwave.net) after- • bid award by Commissioner's Court. : :- .., . :23. Brazos County reserves the right to extend this Contract annually for.aMaximuni of three.-` : : (3�) :additional one (1):year periods with no':changes iri the'terms or conditions of this : .- _. . :. : :. _ :. Contract, if agreed upon by.both parties -. :• : - - ::- : : 24. The:Contractor agrees to:extend prices:and:terms to all entities that has entered or will :, enter into joint urchasiri inter-local cooperation:agreement(s)with Brazos County. .: • - •- 1 :.: p g p . . : . . : . • 25. Three:(3)reference's ate-to be provided by Respondent. Failure:to submit references may - . " • : :_:• 7. result in disqualification of bid:Brazos County department references will:not be accepted.: : • •; • •:•- - • -`• : 26. -Contractor shall observe::and comply- with • -all federal, state-and local laws, .safety, and -. :- . • : nances,,and a - : t: health regulations, Ordinances; regulations:which in`anymanner:effect conduct of the work or services being performed. ;. : .:::_:27. Any subcontracting must be:approved prior to.commencement of the.Contract by Brazos-.: , • County. :: _. ..:28. Any variation:from the specifications in this bid document must be indicated on the bid:or::. : - • ' :• ' on a separate attachment to the-bid and labeled as-such. : .. . :. . • • • • : • •• -29. Any brand name, or manufacturer's reference-used;is.considered�to:be'descriptive —not.::. - restrictive.—and is indicative of the type:and•quality the County:desires to purchase, Bids on similar items of like:quality will be:considered only if-it•is.noted in the bid documents . . and accompanied by fully descriptive product literature. All substitutions will contain the : .:: Bid No. 25-073 Page 6 of 20 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s)is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms'throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. Bid No. 25-073 Page 7 of 20 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas. Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552,. Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and•may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. • 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work .in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. Bid No. 25-073 Page 8 of 20 C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days,and between the hours of 7:00 A.M. and 5:00 P.M.,Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2)hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 4. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as • specified by State and Federal Regulations (IF APPLICABLE). 6. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 7. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third-party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. Bid No. 25-073 Page 9 of 20 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and Character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No. 25-073 Page 10 of 20 E. REFERENCES Respondent(s) shall provide a list of at least three(3)references,where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: L\1Qe.in Cov„\-v.1 i Contact: -`{KO\ & \y Phone: C`?J(0)53( - (oO`l Email: • Company/Entity: D v cw- .e.. (,pt,\-1-�l Contact: \ Q, (a 551 y Phone: 04(P6 Z7-- Email: Company/Entity: \i\l1111Or n.SU►rN COc..n}y Contact: �(-ei ) �r��L6 C,K. I Phone: (S 11) {L-(�j - 15-/G Email: Bid No. 25-073 Page 11 of 20 F. SPECIFICATIONS 1. Unless otherwise specified,when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges,2014 Edition,except line item#1, 3,& • 4 2004 Edition shall apply for these line items. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits.to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. Contractor must be able to haul a minimum of 1,000 tons per day for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck between the hours of 7AM-5PM. 5. Contractor must be available to deliver on a weekend if needed at no additional charge. 6. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County,the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the contract will be • cancelled, and'the items will be listed for bid again. At any given time, a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 7. All pricing given that does not have rail delivery will remain firm for the term of this contract. 8. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid. 9. SPECIFICATIONS FOR CEMENT STABILIZED SAND a. CEMENT-Type I Portland Cement conforming.to ASTM C150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of ASTM C33, and the following requirements: i. Classified as SW, SP, or SM by the United Soil Classification System of ASTM • D2487. ii. Deleterious materials: 1. Clay lumps,ASTM C142; less than 0.5 percent. • Bid No. 25-073 Page 12 of 20 2. Lightweight pieces,ASTM CI23; less than 5.0 percent. 3. Organic impurities,ASTM C40; color no darker than standard color. 4. Plasticity index of 4 or less when tested in accordance with ASTM D4318. c. WATER-Potable water,free of oils,acids,alkalis,organic matter,or other deleterious substances, meeting requirements of ASTM C94. d. TESTING REQUIREMENTS i. Mixing plant inspections may be performed periodically.Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of delivery for each day of placement in the work area. Specimens will be prepared in accordance with ASTM D1632 and tested for compressive strength in accordance with ASTM D1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand-cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 . hours and 100 pounds per square inch in 7 days when compacted to 95% in accordance to ASTM D558 and when cured in accordance with ASTM D1632, and tested in accordance with ASTM D1633. Mix for general use shall contain a minimum of 1-V2 sacks of cement per cubic yard. Compact mix with moisture content within plus or minus 2% of optimum moisture: The maximum compressive strength in 7 days shall be 400 psi. Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the-maximum compressive strength requirements. e. MIXING: i. Thoroughly mix sand, cement, and water in proportions specified by the Design Requirements.using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket at plant with time of loading directly after mixing. Material not placed and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR 1 'A"BACKFILL AGGREGATE (LIMESTONE) 1. Provide a material of specified size, 1 1/2 inch crushed and washed limestone. iv. SPECIFICATIONS FOR PROTECTION RIPRAP 1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of limestone or broken concrete. Cut all exposed reinforcement flush with all surfaces. G. QUOTATIONS' The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices•that are firm for the entire period of this contract. All unit prices are to include all delivery charges to Brazos County jobsites, including freight and pumping charges. Bid No. 25-073 Page 13 of 20 The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on Highway 21 in Bryan. The designation of"80,000#AWIC" will include charges to deliver the material anywhere in the County. The designation of"58,420 # AWIC" are loads to be delivered in small dump trucks, not tractor-trailers; and will include charges to deliver the material anywhere in the County. Some sites do not have adequate space to turn around or do not allow for safe backing of a trailer to the dump site. LOADED AND HAULED-F.O.B.BRAZOS COUNTY(PRICE PER TON) Base Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to Anywhere Anywhere County Yard in County in County on SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base - Item 247, Type A, Grade 1 Ile 1 3 ' Vi2 L5 -2S Product Name: When order is placed for line item#1 in - l/� r j _ K� this bid, it shall meet or exceed Texas 1 30,000 State Department of Highways and • Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2004 • Edition. Product Number 15r 6II III Flex Base - Item 247, Type A, f Grade 1-2 $bz $3Jô Product Name: When order is placed for line item#2 in J this bid, it shall meet or exceed TX Dot .�f' 6 r F— 0 2 30,000 Spec Book 2014 edition.. Q Y Product Number j,'16 �lIS Cem Treated Base(Plant Mix) - Item 276, Class M, Type A, Grade 1-2 Bid No. 25-073 Page 14 of 20 3 5,000 Product Name: *When order is placed for line item #2 in this bid,it shall meet or exceed Texas State Department of Highways and Public Transportation Standard �1 /h IS1 0 Specifications for Construction of ��J Highways, Streets and Bridges, 2014 Edition. Product Number • Cold Mix/Asphalt Patch Materials Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ • Hauled Hauled Loaded/ Anywhere Anywhere Hauled to When order is placed for these line items in this bid,it shall meet yw or exceed Texas State Department of Highways and Public in County in County County Transportation Standard Specifications for Construction of Yard on SH Highways,Streets and Bridges,2004 Edition.Reference TxDOT 21 330 Table 3. • Item Tonnage Description Per Ton Per Ton Per Ton Per Ton TxDOT 330 Type I, Grade AA, Course Base $1139. 33 4 5,000 Product Name vac.\( oo S-e.-1,1 A4 I- . Product Number TxDOT 330 Type II, Grade CS, Medium Surface $1'54:53 5 4,000 Product Name 1'C&p i x 'Ty C5+ Product Number 22� err TxDOT DMS-9210 Limestone Rock Asphalt $ 15. 37) 6 1,000 Product Name LEA T� . C�r LC. PiQ 5 Product Number LrL1W Bid No. 25-073 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to When order is placed for these line items in this bid, it shall meet Anywhere Anywhere County or exceed Texas State Department of Highways and Public in County in County Yard on Transportation Standard Specifications for Construction of SH 21 Highways,Streets and Bridges,2014 Edition. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Aggregate Tx DOT Item 302, Type D, Grade 3 SAC-B (Limestone) 7 2,000 Product Name Pit I ip n o Product Number Aggregate TxDOT Item 302, Type D Grade 4 SAC-B (Limestone) 8 2,000 Product Name IN(1) 60 Product Number Aggregate TxDOT Item 302,Type L,Grade 4 9 1,000 Product Name b E� Product Number V 1� Bid No. 25-073 Page 16 of 20 Various Materials Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton 1 1/2" Limestone Backfill Aggregate-See Specifications on Page 9-10 of bid 10 3,000 Product Name Nr1 ,y��O Product Number Y� Limestone Screenings TxDOT Item 334 Reference Table 2 for 11 1,000 aduation Product Name �►'� /D Product Number Oversize Aggregate-3 x 6 TxDOT Item 459 Gabions 3 $121.est , i. 12 2,000 Limestone 3 x 6 Product Name X J h 1"e Product Number • f`7 1" 1� Washed Concrete Sand `� Q 1 TxDOT Item 421 13 500 Reference Table 6 Product Name Min in Product Number Cement Stabilized Sand — See Specifications on Page 9-10 of bid 14 10,000 Product Name 13 Product Number Bid No. 25-073 Page 17 of 20 Rip Rap Loaded 58,420# - 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on SH • Highways,Streets and Bridges,2014 Edition. in County in County 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Riprap-TxDOT Item 432,Type R 15 2,000 • Product Name • r V v i Product Number • (/J� Riprap - TxDOT Item 432, 2.3.4 12"Protection Rip Rap 16 2000 See Specifications on Page 10 of bid' Product Name Mb $W Product Number 17 Specific location of vendors plant for `• -R YN � (� -0\J(a\�,e • each line item if ` more than one plant 1„ _ 1 J 44 -2, , ill 2 -ft U4-t-s Vt VL �DK Bid No. 25-073 Page 18 of 20 18 Delivery time after receipt of purchase 5 ' O' S order 19 Contact person at \aA6,�. C(a 3 2-1(—co^t,os phone number� at v each plant for each ''aa 'a �f item if different. " � VtZ� " 3l ( — "I "I D 20 Directions to plant U.�a\ c12 1b2-2 /1Aw y °lb vNI ‘otrIRN ,TX — 3 c t 4Iirt 1/1 . 11 ciWS I-kul lib ,cam.ki-e, Ulu. , X 773 (.6 Bid No.25-073 Page 19 of 20 21 Number of Trucks �Yv n ,LAC and size owned by '2 {6 5 �5 tOVt5 Respondent H. CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract,that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. Signed By: Typed Name: JO 11 a F O irOor Title: )6Nna ti Company Name: V.LA C(,tom COv 13A-1(u-4-ic NACAA-2X'l G S) LL C. Phone: l� Mailing Address: Pb ( 0)(' 19-15SO r\ Avg 6 ip ,TX -6E1 Email.Address: c()aY(),\(j \ \lMCiv \ . (pM Vendor Tax Identification Number: (Q -- r2-k VY53 Bid No. 25-073 Page 20 of 20 END OF BID REQUEST NO. 25-073 VARIOUS AGGREGATES, COLD MIX,AND OTHER ROAD MATERIALS By signing below, Brazos County agrees that this bid, 25-073 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and conditions contained herein. BY: s.,.• Brazos County Commissioner's Court: 0— v A,, Date: �u�� r� /461 b cRS' Attest: n.� flC ,9��--- :c e ' 1 .. 3( hie•C Brazos County Clerk: -� � Pa G l.‘,a=Era The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. El References (Section E) ❑ Quotations (Section G) ❑ All Addendums (if applicable) El Certification of Bid (Section H) Bid # 25-073 Various Aggregates, Cold Mix and Other Road Materials Tabulation Februa 1, 2025 through January 31, 2026 BPI Materials,LLC Glib.[ S!" Rock Ridge Transport,LLC Statewide Materials Transport,LTD Vulcan A B C D !mil D ir.g D A B C D A B C D A Base 58,420# 80,0000 80,000# 5814200 80C.I.t 10,i0001 58,420# 80,000# 80,000# 58,4206 80,0000 80,0000 Loaded/ Loaded/ Loaded/ r,^, • L1.TM Loaded/ Loaded/ Loaded/ Loaded/ Loaded/ Loaded/Hauled Loaded Hauled Hauled Hauled to Qyr 7 [ 63 Loaded Hauled Hauled Hauled to Loaded Hauled Hauled to CountyYard Loaded Only Anywhere in Anywhere In County Yard L1.0"i"T,inin sit [tjl ( ))!G a• Only Anywhere In Anywhere In County Yard Only Anywhere In Anywhere In on SH 21 Only I County County on SH 21 Mimi? (•TdEllISO County County on SH 21 County County Item Tonnage Description Per Ton Per Ton Per Ton Per Ton P.a on Paton ) ?I 8 G3u1n Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Mat.$30.20 Ma1.530,20 Mat.S30.20 +Trk 511.50 +Trk$9.20 +Trk$6,9D 13,: r(D No Bid No Bid No Bid No Bid No Bid No Bid $41.70 $39.40 S37,10 1 30,000 Flex Base-Item 247,Type A,Grade 1 +FSC +FSC +FSC Total with FSC on day of the Bid $41.70 $39.4D $37.10 111163.0001M 111111SBS1001r N11$34r001111 No Bid No Bid No Bid No Bid No Bid No Bid Product Name Type A,Grade 1 �•1a dle_II L2INNIMMINEIN Product Number 1WINIIIMMIIIIIIMM39-481111 Mat.$25.50 -Mat.$11.50 Mat,$11,50: Mal.$12,00 Mat.512.00 , +Trk 9.20 +Trk 20.50: +Trk$14.00'' +Fri$17.00 +F11$11.011 um, �'tam $4000 �� J,Q $8.00 S40.25. $40.25 $26.21 Na Bid Na Bid $43.00 $34.70 532.00 ...'$25,50,-,,,, $29.00 $23.00 2 30,000 Flex Base-Item 247,Type A,Grade 1-2 r +FSC +FSC : +ESC': Total with FSC on day of the Bid $25.50. $34.70 $32.00 - $25.59` Me$12100111 1116$40:001M 11t$38I0011111 1011$341001 $8.00 S40.25 $40.25 $26.21 No Bid No Bid $20.00 $23.00 $43.00 Product Name Type A,Grade 1-2 ., eacteD/a 4fa Wilco Bauer Aggregates A 1.2 base Item 247,Type A,Grade 1-2 (2014 Edition) Product Number 2 9486 Mat.$47.00 Mat.$47.00 Mat.$47.00 .. +Trtc 9.50 +Trk S10.10 +Trk 57.40 Corn Treated Base(Plant Mix)-Item 276, $47.00 556;50 $57.10 $54.40man SOB 00 84 00 MCO No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid 3 5,000 Class M,Type A,Grade 1-2 +FSC +FSC +FSC Total with FSC on day of the Bid $47.00 $56.50 $57.10 $54.40 R7$53t00seima$66A0mm imSealoomm 11111558;00M1 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid Product Name Stabilized Base Type A,Grade 1-2 118.1111111.1..lLg lestogelat4011sojA'y_i_111111111.8.1= Product Number 4 3992 A B C D BRAMNM=mem■iiiris A B C D A B C D A Cold Mix!Asphalt Patch Materials 58,4200 80,000# e0.0000 8420a 8010109 80,000# 58,420# 09.000# 80,0000 58,420# 80,0000 80,0004 Loaded/ 'When orders placed for those tine Items In this hid,It shall moot or Loaded/ Loaded) Loaded! Leaden! Nitro ph"0�0l Loaded/ Loaded/ Loaded)Hauled Loaded/ Loaded/ Hauled to exceed boos State Department of Hlahwa and Transportation Hauled Hauled Hauled to (:' ]� to CountyYard CountyYard On ys°" Loaded a de Loaded Hauled Hauled Loaded Hauled Hauled Loaded Standard Specifications for Construction of Highways,Strews,and Anywhere In Anywhere In County Yard pnywhar II ("�iTl Anywhere In Anywhere in on SH 21 Anywhere In Anywhere in SH 21 P Bridges,zoos Edition.Reference T000T 330 brae Only County County on SH 21 Only wEti) County �l1©� Only County County Only County County Only Item Tonnage Description Per Ton Per Ton Per Ton Per Ton t;lry. n I Gl:PittM Par Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton No Bid E13d No Bid No Bid 4 5,000 TxDOT 330 T•e I.Grade AA Course Base Total with FSC on da of the Bid MEM 1=E5ra= No Bid No Bid Product Name Product Number ...... .. TxDOT 330 Type II,Grade CS,Medium 5 4.000 Surface No Bid [ Bid No Bid No Bid Total with FSC on da of the Bid No Bid 1 fdl:fA I No Bid No Bid Product Name - Product Number _ TxDOT 330 Grade CC Limestone Rock No Bid °. No Bid No Bid 6 1.000 Asphalt Total with FSC on da of the Bid No Bid MOINe)Btfille No Bid No Bid Product Name Product Number A B C D - p D ® DD A B C D A B C D A Surface Aggregates 58,420# 80,000# 80,000# 554201 8ti00011 80Wee 58,420# 80,000# 80,000d 58,420# 80,000# 80,0000Leaded/ •When ardor is placed for those lino items/n this bla,/t snail mentor Loaded Loaded/ Loaded/ Loaded/ Loaded/ I 1't'11T7 11S'^�1• Loaded) Loaded! Loaded/Hauled Loaded) Loaded/ Hauled to armed Toros State Department of Highways and Public Transportation Hauled Hauled Hauled to Loaded Loaded to Court yard Loaded P Hiutod [In Hauled Hauled County Hauled Hauled County Yard on Loaded swndu dspouuca#ens for Construction of Highways.swots.and Only Anywhere In Anywhere In County Yard Oat Anywhe a In iiu) Lt;,)Q1l Only Anywhere In Anywhere In on SH 21 Only Anywhere In Anywhere In SH 21 Only A Bridges,2014 Edition. on SH 21 County County County County - County County County County Item Tonnage Description Per Ton Per Ton Per Ton Per Ton - , ' 7 ) Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton- 7 2,000 Aggregate Tx DOT Item 302,Type D,Grade No Bid r' + . 3 SAC-B(Limestone) JZ1 No Bid No Bid Total with FSC on tla of the Bid , No Bid (_ +y , - No Bid No Bid Product Name 't J3: a el ° - . Product Number r .;, $i ` 8 2,000 Aggregate TxDOT Item 302,Type D Grade No Bid I •fo717 I No Bid No Bid 4 SAC-B(Limestone) L_, J Total with FSC on da of the Bid No Bid L_ l. , ,,,,j No Bid No Bid Product Name -NOW..Idles"-' - Product Number - -" PIA.). 9 1,000 Aggregate Tx DOT Item 302,Type L,Grade No Bid riXisa , No Bid No Bid 4 Total with FSC on da of the Bid MIMI No Bid No Bid Product Name - - - Product Number - ', A B C D a l D U D A B C D A B C D A Various Materials 58,4209 80,000# Loaded/ SIM r -019998 60'0000 58,4208 80,000# 80,000a 58,420f1 80,000# 80,000d Loaded/ Loaded/ Loaded/ Hauled to f orl9 iill (t¢rr:1'01 Loededl Loaded) Loaded/ Loaded/Hauled •Wham order is placed for Nose lino awns In this Did,it shall meet or Loaded Loaded/ Loaded/ County Yard mooed Texas State Department of Highways and Publics Transportation Hauled Hauled County Yard L ) (mg Loaded Hauled Hauled to County Yard Loaded Hauled Hauled County on Loaded Standard Speedicadons for construction of Highways,Streets,and Only Anywhere In Anywhere In on SH 21 Onlyof& �� S(,,a +$ Only Anywhere In Anywhere In on SH 21 Only Anywhere In Anywhere In SH 21 Only i Badges,2014 edition. County County oar. MGM County County County County Item Tonnage Description Per Ton Per Ton Per Ton Per Ton ,r an �� iib7l B I 1 0i Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Mat.$38.70 Mat.$38.70 1 1!2"Limestone Backfill Aggregate-Sae No Bid No Bid No Bid G;O[t,J• C�s(],:1 "V..I)<•'• $46.21 $46.21 $30.50 No Bid +Frt 511.25 +Fn$6,25 $49.95 $44,05 10 3,000 specifications on Page 9-10 of bid Total with FSC on day of the Bid No Bid No Bid • No Bid 1♦N91Bidr 11.-N01aidne mN0?skiff $46.21 $46.21 $30.50 No Bid $49,95 $44,05 Product Name illIMMINNINIW Wilco Bauer 1 1/4"bedding 1 1/2"Limestone Rock Product Number Mat.531.35 Mat,$6.00 ` Limestone Screenings TxDOT Item 334- +Trk$5.75 �- +Fri$ME,40 Reference Table 2 for graduation $37.10 t t $22.50 $24.40 11 1,000 +FSC Total with FSC on da of the Bid ®' - E,=1 =MEM $24.40 Product Name Man.Sand-Limestone Screenings - ic4tchpl$u Wilco Bauer Screenings Limestone Screenings _ Product Number 31 993 .111.11/11111111/111111/1 Oversize Aggregate-3 x 6 TxDOT Item 459 Frt$17.25 Frt S11.25 �Gabions Limestone 3 x 6 No Bid No Bid No Bid OM El1C0 E.133ail $43.21 $43.21 $28 50 No Bid 12 2,000 535.00 $29.00 Total with FSC on day of the Bid No Bid No Bid - No Bid �55911101ti 0M$4E100.��$0100j� $43.21 ;iH' $43.21 $28.50 ` No Bid $35.00 $29,00 Product Name NINIMMIIMININIKWBKRA.IIIMINIMMIIIIM Wilco Bauer 2X6 3X5 Limestone Product Number 919j Mat.$9.20 I ---..l Mat$10.35 ;. +Trk$11.55 I t II Fri$9,50 Washed Concrete Sand S20.75 L_ ° 4 $14'12 JI $19.65°• 13 500 TxDOT Item 421-Reference Table 6 +FSC Total with FSC on da of the Bid ®' blew i $19.85 Product Name Washed Sand �C_ogp 9(nJSerrd ' e Travis Materials Heame concrete sand Washed Concrete Sand Product Number 32 $400 Mat.$32.50 MaL$32.50 Mat.$32.50 +Trk$9.20 +Trk$8.70 +Trk 55.75 Cement Stabilized Sand-See 532,50 $ot 70 $41.20 $38.25 `rT`agm E/ a•7 t t No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid 14 10,000 Specifications on Page 9-10 of bid +FSC +FSC +FSC Total with FSC on day of the Bid $32.50 $41.70 $41.20 S38,25 i$331001 t�$44!0011III M$4010011 r537100 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid Product Name 1.5 Sack Cement Stabilized SantlG41e1t0LSa9d Product Number 2 MINIMMIMONINIMIt$0.616 A B C D NMI D @3 Do A B C D A B C D A Rip Rap 58,4206 80,0000 Loaded! WOOS WOODS eo••• 58,4209 80,0008 80,000a 58,420N 80,0001i 80,000e Loaded) 'When order Is placed for these line llama in this bid,it shall wearer Loaded) Loaded! Hauled to [IS•Y7 Loaded/ P1•:-.2•'0 Loaded/ Loaded/ Loaded)Hauled Loaded/ Loaded/ Hauled to exceed Toms State Department of Highways and Public Transportation Loaded Hauled Hauled County Yard Loaded i .31Eti Loaded Hauled Hauled to County Yard Loaded Hauled Hauled County Yard on Loaded Standard Specifications for Construeden of Highways,streets,and Only Anywhere In Anywhere In on SH 21 Only „ni}72.ziail1) r 19iJ1 •I Only Anywhere in Anywhere in on SH 21 Only Anywhere in Anywhere In SH 21 Only < Bridges,2014 Edition. County County (' •.rf1�- mQi)® County County County County Item Ton na geDescription 1 Per Ton Per Ton Per Ton Per Ton Per Ta �� 1277 Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton - >7,;,, ; s Mat.530.25 MaL530.25 No Bid No Bid No Bid r r r r $76.00 $60 00 No Bid *FR$30.35 +FR$12.75 "� J MD 580.00 - S4$18 $43.00 15 2,000 Riprap-TxDOT Item 432,Type R ;,i ! w` Total With FSC on day of me BM No Bid No Bid No Bid �S73A0I•37i. •00��363150.1 $80,00 $76.00 -"-:"$60.00 No Bid $48.60 $43.00 Product Name �S. -Ra pliMMINNIMM. CTSA 18"Rip Rap 18X24 Rip Rap Product Number Mir 392.131 16 I 2,000 Riprap-TxDOT Item 432,2.3.4 12" I= No Bid No Bid No Bid IINI579:00 �$701,0�1•MI565',00�� $80.00 576.0$ $60.00 No Bid No Bid No Bid _ Total with FSC on day of the Bid No Bid No Bid No Bid �5731001i i$70f40��56510or $80.00 $76.00 $60.00 No Bid No Bid No Bid Product Name '1 j Ip, edi CTSA 12"Rip Rap Product Number - gZf8 - Item 2,12,15 Conners Crushed Stone-Reagan 158 CR 248 Kosse,TX 76661 ° °, ° A 1-2 base.1 1/4"backfill,Limestone screenings,oversized Item 10 Texas Materials aggregates 3X6:Wilco Aggregates Bauer Pit,2200 FM 487 1341 CR 105 (i9Q138,9101'16 6-i3aN.,7.a "'1aQSY30 Jarrell,TX 76537 Caldwell,TX 77836 Specific location of vendors plant for each line item if 7601 Hwy 21 West °r'"'T''��1 Rip Rap TXDOT item 432,Item R and Rip Rap TXDOT Item 17 more than one plant Bryan,TX 77807 Vde0 1 E11(Y,.t.v_Ualnoit iU 432 2,3,4:Central Texas Stone and Aggregates,875 CR 239 Item 11 Item .ba'i�^.,, ..5 'az93 Florence,TX 78527 Concrete Sand: Conners Crushed Stone-Groesbeck Sou- do P ° 1�- .!:MUM, Travis Materials Heame:16164 Union Bend Rd Hearne,TX ® 77836 862 LCR 374 • ° Groesbeck,TX 76643 Item 13 Arcosa Materials-Little River ° 978 CR 253 ° Cameron,TX 76520 ° ® 18 Delivery time after receipt of purchase order Next Day c r p marj ' 2 business days Within 48 hrs of Notice .. = Conners Crushed Stone-Halley Sudduth Luke Smith 254-339-0388 19 Contact person&phone number at plant for each item if 979-933 5654 VerlOrdello: RandyMeachen 979.540-6662 Texas Materials different. - Q I.smith@bpitx.com Bruco Giles 512-289-8982 t. Arcosa Materials ° _ ° Rocky Mortimer 254-709-4061 0 y ° - - Wilco Bauer:79 W to IH35 North to exit 274,north on feeder ' bo o lu iLwirardQiDi to C.Bud Stockton Loop.Turn left to CR 487,1.4 miles on the Conners-N Hwy Hwy 6 to Reagan;R CR 251;R CR 252;L From Brazos Co.RSB head West on Hwy 21.Pass Over y.7 rib i.From Central CR 253,R FM413-1.2 Miles entrance on L 20 Directions to plant Thompson Creek 8 at the flashing light at Smetana Road take Texas Stone and Aggregates:79 West to IH 25 North to TX TX Materials-E Hwy 21 to Caldwell:L CR 105-1.1 Miles to a left into our yard. ScemaMo P90 yt .Q.G ° ' 1295 North to Rattle Snake Rd,turn right,go past 4 way and entrance on L F �t 11�$C07Ai,3 plant on the left Travis Materials Arcosa-N Hwy 6 to Heame;L FM 485 to Maysfield;L CR ° Heame:TX 2312 East to TX 50 North,turn left on Union Bend 253-follow to plant entrance on R. A Road to plant. 5-Bobtails Owned-8 21 Number of Trucks and size owned by vendor 10.Super Dumps CpL*d!° t' _ ° ° Zero owned trucks,brokering 40 plolus belly dump,end,and Lease-34 3-End Dumps s tandem dump trucks Broker-75-100 ° ° ° "Note stating FSC applies to Freight only when Diesel Notes and Exceptions • ° m prices are above$3.50 per gallon In attached chart.There was no attached chart.Aflering clanfying with the vendor A the FSC can be removed and will not apply.Item 1 - Product not available Recommended Award Primary: BPI Materials,LLC 16,1C,1D,2B,3A,3B,3C,3D,14A,14B, 14C, 14D Knife River **Unresponsive.Bid was not Signed** Rock Ridge Transport,LLC 2A,10B,10C,10D, 11 D,12B,13D, 15B, 16B, 16C,16D Statewide Materials Transport,LTD 2C,2D,12C, 12D,15C,15D Vulcan Construction Materials 4D,5D,6D LSecondary: 9 BPI Materials,LLC 2A,2C,2D Knife River "Unresponsive.Bid was not Signed** Rock Ridge Transport,LLC 2B,12C,12D,15C,15D Statewide Materials Transport,LTD 10C,10D,11D,13D Vulcan Construction Materials 1B, 1C,1D No Award for: 7D,8D,9D No Secondary Award: 3A,3B,3C,3D,5D,14A,14B, 14C,14D,16B, 16C, 16D Note: **Award based on most cost-effective for the county considering fuel and labor to the plant. Approved by Commissioner's Court on this 1 day o , 2025 by holding the position of , A 4 • (N.cA, , R R`, BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Purchasing NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Approval to Renew Bid#25-083R for Heavy Equipment Rental with Mustang Rental Services of Texas, LLC for an additional year. "O: Commissioners Court 'ROM: Summer Dubec )ATE: 01/08/2025 rISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Fully Executed Contract - Mustang Rental Services.pdf Original Contract Backup Material Renewal letter-BID.pdf Renewal Backup Material 25-083R Tabulation.pdf Tabulation Backup Material Item Loversneet ;Ic 0 pWY: BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 2/1/2022 ITEM: Award of Bid#22-088 for Heavy Equipment Rental. Recommended Award-Mustang Rental Services of Texas, LLC TO: Commissioners Court • FROM: Summer Dubec DATE: 01/27/2022 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Bid#22-088 Mustang Rental Services.pdf Contract-Mustang Rental Services Backup Material 22-088 Tabulation.pdf Bid Tabulation Backup Material • httns://brazos.novusagenda.com/agendaweb/CoverSheet.aspx?ItemID=25 l 86 1/27/2022 • ..o p a ;, A * �'"'' ` .* ,140 • • • REQUEST FOR BID BID-NO. 22-088 Heavy°Equipment Rental SEALED BIDS TO BE SUBMITTED BEFORE: Thursday January 13, 2022, 2:00pm CST TO THE: . BRAZOS COUNTY - PURCHASING DEPARTMENT 200 S.. Texas Ave. Suite 352 Bryan, TX 77803- Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents,their employees and/or representatives are prohibited from contacting any official or employee of Brazos County,except the Purchasing Agent,regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid.Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met,hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: Mustang Rental Services of Texas, LLC (Tax ID: 76-0602621) By(Print): Damon Lazarine - Title: Rental Sales Manager Physical Address: 5410 BURR OAK DR, HOUSTON TX 77092 Mailing Address: 5410 BURR OAK DR, HOUSTON TX 77092 Telephone: 979-450-871 0 Fax: . - E-Mail: dlazarine@mustangcat.cora Page 2 of 22 Bids will be received at the Brazos County Administration Building,Purchasing Department,200 South Texas Ave Suite 352,Bryan,Texas prior to 2:00 p.m.,Thursday,January 13,2022 at which time bids will be publicly opened and read aloud.. A. SCOPE OF BID • 1. Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a one(1)year period beginning March 18,2022 through March 17,2023 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING • • 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request.All Respondent(s)are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions:In order to simplify the language throughout this bid,the following definitions shall apply: a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County,Texas given the authority to exercise.such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. ' CONTRACTOR—The successful Respondent(s)of this bid request. e. COUNTY The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered;the Respondent(s)must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Page 3 of 22 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered.Respondent(s)with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s)must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty-day written notice is given. 11. The bid award shall be based on,but not necessarily limited to,the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance.record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid,Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. • Page 4 of 22 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s)to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person . . or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices:The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 &Debarment Verification form, Questionnaires (when applicable),.Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to provide Page 5 of 22 Brazos County the"Certificate of Interested Parties",Form 1295 as required,for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info_form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County.Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non-responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. The bid specifies the number of consecutive calendar days required to reach substantial completion of the project under normal conditions. Failure to comply with completion time will be considered reason enough to enforce liquidated damages and/or cancel the contract. If the job cannot be completed within the terms of the contract as determined by Brazos County,Brazos County will suffer further loss.Contractor and Contractor's Surety shall be liable for and shall pay Owner stipulated and fixed sums, hereinafter agree to as liquidated damages, for each.additional calendar day of delay past the thirty (30) days stated in the contract: Two Hundred Fifty Dollars ($250.00). It is understood that said sum shall be considered liquidated'damages and shall not be considered as a penalty against the Contractor. 24. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 25. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s)with Brazos County. 26. Three(3)references are to be provided by Respondent. Failure to submit references may result in disqualification of bid.Brazos County department references will not be accepted. 27. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. Page 6 of 22 28. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 29. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 30. Any brand name, or manufacturer's reference used is considered to be descriptive —not restrictive—and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made,it is assumed the Respondent(s)is bidding the item specified. 31. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid,they are estimated quantities used for calculating purposes only. 32. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 33. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 34. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O.Box 914 Bryan,TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed Page 7 of 22 address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees,or any other party. 35. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 36. Upon award of Contract for any commodity or materials`.purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement,copyright infringement, sales franchise disputes. 37. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County,County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 40. Respondent(s)understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 41. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. Page 8 of 22 42. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 43. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes,ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such code conditions shall prevail. 44. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. SPECIAL PROVISIONS 1. All prices shall include freight. Deliveries will be F.O.B. Brazos County, Bryan, Texas, on regular working days of Brazos County, and between the hours of 7:30 AM and 5:00 PM, Monday through Friday, unless otherwise requested by the County and loaded into County Trucks by the Supplier; or loaded,hauled, and delivered anywhere in the County by the Supplier. Delivery addresses may also include,but are not limited to,the following: a. Brazos County Building Maintenance Department 206 North Washington Bryan,TX 77803 b. Brazos County Road and Bridge Department 2617 West Highway 21 Bryan,TX 77803 c. Brazos County Expo Center 5827 Leonard Road • . Bryan,TX 77803 d. Brazos County Brazos Center 3232 Briarcrest Drive Bryan, TX 77803 Page 9 of 22 e. Brazos County Detention Center 1835 Sandy Point Road Bryan, TX 77807 2. Respondent will be required to notify the County in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within rivo (2)hours,of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Brazos County reserves the right to inspect any equipment delivered at the requested site for compliance with specifications. The Respondent will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. 4. Any Respondent vehicles traveling on County roads will not exceed its legal gross weight. 5. All Respondents must be recognized,and authorized dealers of the products specified. 6. The unit(s) shall be completely assembled, adjusted, and include all standard and supplemental equipment installed, and the unit made ready for continuous operation. 7. The unit(s) provided shall meet or exceed all Federal and State of Texas safety, health, lighting, and noise regulations and standards in effect and applicable to the equipment furnished at the time of manufacture. 8. Bidders must submit with their bid, if possible,the latest published price list pertaining to rental equipment that the Bidder proposes to furnish. 9. Brazos County reserves the right tt,lease a piece of equipment that is not listed in this Bid. In this case,prices must be comparable to the bid prices and the clauses and conditions of this bid will apply to all such transactions. 10. The County does not guarantee to purchase any minimum quantities/time. If any quantities/time is listed in the bid, they are estimated quantities/time used for calculating purposes only. Page 10 of 22 D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies- and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Page 11 of 22 E. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s)are not allowed to use Brazos County as a reference. Company/Entity: Knife River Corporation Contact: Brad Schmucker Phone: 254-379-2278 Email: brad.schmucker a@kniferiver.com Company/Entity: Legacy Concrete Contact: Skyler Schulz Phone: 979-251-0830 Email: legacy@legacyconcrete.com Company/Entity: Texas KB Utilities Contact: Bubba Krolczyk Phone: 979-421-0075 Email: bkrolczyk@texaskbutilities.com Page 12 of 22 F. SPECIFICATIONS &QUOTE Fill in the blanks supplies with the unit price that is firm for the entire contract period. If a piece of equipment is bid which differs from the item description, please enumerate the differences as completely as possible. 1. Backhoe/Loader and accessories; 93 HP Model Monthly Weekly Daily $ $ $ CAT 416/420 1,950 715 259 2. Small crawler Tractor with 6-way blade; 64 HP Model Monthly Weekly Daily CAT D3K XL OROP $ 2,475 $ 862 $ 288 3. Crawler type Tractor; 80 HP 1 Model Monthly Weekly Daily $ $ $ CAT D3K XL OROP 2,475 862 288 4. Crawler type Tractor; 140 HP Model- Monthly Weekly Daily $ $ $ CAT D6N XL CAB AIR 5,445 1,815 605 5. Crawler type low ground pressure Tractor; 140 HP Model Monthly Weekly Daily CAT D6N LGP CAB AIR $ 6,930 $ 2,310 $ 770 6. Disc Plows; 36 hinge offset Model - . Monthly Weekly Daily $ $ $ ROME TRH-1630 1,905 635 223 7. Crawler type Loader; 1-1/2 yard bucket; 80 HP Model Monthly Weekly Daily $ $ $ CAT 963 TRACK LOADER 10,135 3,575 1,260 Page 13 of 22 8. Wheeled type Loader; 1-1/2 yard bucket; 80 HP Model Monthly Weekly Daily CAT 926 WHEEL LOADER $ 3,275 $ 1,175 $ 395 9. Pneumatic Roller, 18 tons, 9 wheels Model Monthly Weekly Daily CAT CW16 $ 2,120 $ 710 $ 235 10. Soil Compactor,vibratory,padded drum,25 tons, 84" Model Monthly Weekly Daily CAT CP56 $ 3,500 $ 1,170 $ 410 11. Soil Compactor,vibratory, smooth drum,25 tons, 84" Model Monthly Weekly Daily CAT CS56 $ 3,255 $ 1,085 $ 375 12.Asphalt Recycler,Bomag MPH100 or equivalent Model Monthly Weekly Daily CAT RM300R CAB $ 17,590 $ 7,445 $ 3,145 13.Pulver Mixer Model Monthly Weekly Daily CAT RM300 OPEN CANOPY $ 10,530 $ 4,465 $ 1,885 14. Water Truck, 1,200-2,000 gallon capacity Model Monthly Weekly Daily LEDWELL LW2000WT $ 2,505 $ 835 $ 290 15. Motor Grader; 135 HP Model Monthly Weekly Daily CAT 120M $ 5,295 $ 1,765 $ 645 Page 14 of 22 16.Excavator,26 tons, 1-3/8 yard bucket Model Monthly Weekly Daily CAT 320 $ 4,770 $ 1,650 $ 550 17. Self-Propelled Mechanical Broom Model Monthly Weekly Daily BROCE BW260 $ 1,600 $ 650 $ 275 18.Tamper.Make:Bomag,BT 58 Vibrator or Eq uipment Model Monthly Weekly Daily MULTIQUIP MTX70 $ 70 $ 240 $ 550 19. Caterpillar D6D(or Equivalent)Clearing Dozer; With Rake - 140 HP Model Monthly Weekly Daily CAT D6K XL CAB AIR CLEARING DOZER $ 7490 $ 2497 $ 830 20.Rammax(or Equivalent)Trench Compactor; Walk Behind- Width 24/33 Model Monthly Weekly Daily $ $ $ BOMAG BMP8500 1675 675 225 21. Rammax (or Equivalent)Remote Trench Compactor; Width 24/33 Model Monthly Weekly Daily $ $ $ BOMAG BMP8500 1675 675 225 22.Air Compressor; 185 CFM Model Monthly Weekly Daily SULLAIR DPQ 185 $ 595 $ 285 $ 95 23. Skid Steer Loader(Bobcat);Min. 58 H.P., .5 Yd. (1/2 YD)G P Bucket w/Track-Not Wheels Model Monthly Weekly Daily CAT 259 OROPS $ 1795 $ 605 $ 250 Page 15 of 22 24. Skid Steer Loader(Bobcat);Min. 58 H.P., .5 Yd. (1/2 YD)G P Bucket w/Wheels -Not Tracks Model Monthly Weekly Daily CAT 242 OROPS $ 1595 $ 535 $ 195 25.Rubber Tire Loader w/Hammers,Loader/Hammer 1000#IE Model Monthly Weekly Daily CAT 416 H90 HAMMER $ 4250 $ 1425 $ 475 26.Low Ground Pressure Tractor; 80 HP,P.A.T.Blade-17,800# Model Monthly Weekly Daily CAT D3K LPG OROPS $ 3780 $ 1260 $ 420 27. Low Ground Pressure Tractor, 90 HP, P.A.T.Blade-20,200# Model Monthly Weekly Daily CAT D5K LGP OROPS $ 4310 $ 1430 $ 480 28. Specialty Excavator;Long Reach-60' Reach,48'0"Depth Model Monthly Weekly Daily CAT 324/326/329/330 LONG REACH $ 11,870 $ 4205 $ 1485 29. Specialty Excavators;Excavator W/Thumb Attachment Model Monthly Weekly Daily CAT 320 MECHANICAL THUMB $ 5445 $ 1725 $ 605 30. 308 Hyd Thumb Model . - Monthly Weekly Daily CAT 308 HYDRAULIC THUMB . $ 3815 $ 1340 $ 460 31.Paving Breakers; 90 lbs. (air operated) Model Monthly Weekly Daily $ $ $ SULLAIR MPB-90A 295 125 50 Page 16 of 22 32.Reach Lift;6000#Capacity Model Monthly Weekly Daily CAT TL642 TELEHANDLER $ 1950 $ 875 $ ,350 33. Mini Excavator, 18'HP, 6' 10"Depth Model Monthly Weekly Daily $ $ $ CAT 302.7 1310 440 150 34.Mini Excavator,30 HP, 9' 11"Depth Model Monthly Weekly Daily CAT 303.5 $ 1575 $ 540 $ 185 35. Excavator; 39 ton,270 HP Model Monthly Weekly Daily CAT 336 $ 8705 . $ 3160 $ 1075 36. Specialty.24-ton Excavator w/5000#hammer Model Monthly Weekly Daily CAT 320 WITH HAMMER $ 13,150 $ 4375 $ 1450 37. Crawler Dozer; 200 HP, Straight w/Tilt Blade Model Monthly Weekly Daily CAT D6T XL CAB AIR $ 11,790 $ 3950 $ 1250 38.25 Ton Articulated Off Road Truck; 309 HP Model Monthly Weekly Daily $ $ $ CAT 725 11,405 4135 1450 39.Telescopic Forklift; 9,000#, 43' Lift, 31' 5"Reach Model Monthly Weekly Daily $ $ $CAT.TL943 TELEHANDLER 2550 995 395 Page 17 of 22 40. Man Bucket(Work Basket)48"x 48" Suspended with Top Cover-Standard Model Model Monthly Weekly Daily NO BID $ $ $ 41. 65 HP Excavator with 13'—7"Dig Depth Model I Monthly Weekly Daily 1 CAT 308 $ 2,875 $ 1025 $ 375 42. 70HP Excavator with 19' — 10"Dig Depth Model Monthly Weekly Daily CAT 313 $3635 $ 1365 $ 475 43. Portable Light Plant 30 ft Mast with 4 each 1250-Watt Bulbs Model Monthly Weekly ' Daily ALLMAND LIGHT TOWER $450 $ 195 $ 75 44. Attachments for Skid Steer Loaders Monthly Weekly Daily 72"Angle Blade $575 $225 $75 Cold Planer (CAT PC205/PC305) $2280 $765 $255 72"Extreme Duty Root Grapple Bucket $ $ $ Grapple Forks 585 195 65 Grapple Forks $585 $195 $65 I Hydraulic Auger 6"Bit - $90 $30 $10 Hydraulic Auger 9"Bit $90 $30 . $10 Hydraulic Auger 12"Bit $180 $60 $20 Hydraulic Auger 18"Bit $270 $90 $30 Hydraulic Auger 24"Bit $270 $90 $30 Hydraulic Auger 12"Auger Extension $ $ $5 45 15 Hydraulic Auger 48"Auger Extension $135 $45 $15 Page 18 of 22 300 Pound Hyd. Hammer $ $ $945 315 100 Hydraulic Trencher $ $ • $975 350 110 Landscape Tiller $ $ $ .975 350 110 84"Material Handling Arm $ NO BID $ $ 66"Multi-Purpose Bucket $ $ $ No Charge with CTUSSL Rental 450 150 50 50#Capacity Pallet Forks $ 315 $ 105 $ 35 I 72"Pick-up Broom $ $ $ 1,075 375 125 Stump Grinder $ $ $ 2,250 750 250 45. Other rental equipment not listed on bid will be offered to the County at a discounted rate. 5/10/20% off list price of rental. 46.Delivery charge is $ N/A,please see below per mile. It is charged per(circle one(loaded mile or round-trip mile or other Less than 100HP,$100 each way. Over 100HP,$150 each way. Any equipment requiring routed permit, $650 each way. 47.Delivery can be completed in approximately 1-2 days after receiving order. 48.State the complete address of your nearest branch office: • 8206 WEST SH 21, BRYAN TX 77807 • 49.Number of billable miles from nearest branch to Brazos County Road&Bridge Department, located at 2617 Hwy. 21 West; Bryan,TX 77803: .. 3 miles 50.Emergency contact information: Benton Schulze, 0-979-775-7368, C-979-251-2438, bschulze@mustangcat.com • 51. Do you charge for"Rain Days"? If so,what documentation is required? No, if notified by 8:00AM on each day of RAIN OUT 52. Response time in case of emergency: 1-2 hours. Page 19 of 22 G. PERCENTAGE DISCOUNT In addition to pricing listed above, Brazos County requests vendors to provide a discount from the list percentage for Heavy Equipment. Vendors shall have a published price list (either electronic or printed catalog) in which pricing is provided. Discount from list percentage will be used for Heavy Equipment that is not listed in this bid in the event that additional items are needed by the Brazos County. The vendor needs to provide a copy of a printed catalog with the bid or provide a web address below for an electronic catalog. Web address: www.catrentalstore.com/mustang/en_US/home.html Discount from list price (in percentage): For equipment not listed in bid package,list price discount is 5/10/20% (day/week/month) Respondent may list multiple percentage discounts for various categories if needed. Respondents will be awarded based on the actual prices for the items listed above. Discount from list will only be awarded in conjunction with actual cost pricing of items and will be used only when needed for products not listed on this contract. There is no guarantee that additional items will be purchased or that discount from list percentage will be used. Page 20 of 22 H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 This Section must be completed. Failure to complete this section will disqualify the bid. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This refusal to award a contract to or enter into a transaction with a person,pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership,joint venture,limited liability company,and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court,the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non-responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any"person"owned,partially owned,managed, operated or represented by a"person" indebted to the County. Please list all the names of the individuals that have ownership, officers,managers, and board of directors that you have associated with your entity below. Name Title(Owner, Officer,Director,Manager,Etc.) Brad Tucker • Owner, Chairman Todd Fisk Owner, CEO • Sam Tucker President Ben Wallace Executive Vice President Mary Ann Wright CFO Jerry M.Young VP/General Counsel Page 21 of 22 I. HOUSE BILL 89 &DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing—Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System(EPLS,https://www.sam.gov),which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224.Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non-debarment statement above, that they are duly authorized to execute this Contract. The company representative below further affirms,that the company submitting this bid, under the provisions of Subtitle F,Title 10,Government Code Chapter 2270: 1. Does not boycott Israel currently;and 2. Will not boycott:Israel during the term of the Contract. Pursuant to Section 2270.001,Texas Government Code: 1. "Boycott Israel"means refusing to deal with,terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory,but does not include an action made or ordinary business purposes;and "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership,limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to-make a profit. Company Name: Mustang Rental Services of Texas, LLC Authorized Company Representative: Damon Lazarine Address: 12800 Northwest Freeway Houston, TX 77092 Signature: PaYxeW, 741-.142, Date: January 12, 2022 Contract#: 22-088 Page 22 of 22 The following items should be completed and included in your bid submission. Failure to include _ these items will disqualify your bid. ® References(Section E) V.T:C.A.Local Government Code§262.0276 for TAX Verification(Section H). House Bill 89&Debarment Verification(Section-I) O All Addendums(if applicable) ® Certification of Bid(Section J) J. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract,that this bid has not been • _ .. prepared in,collusion with any other vendor and that the contents of this bid have not been communicated - to any other vendorprior to the official-opening of this bid. Signed By: T]ayN,9x.-. Giuit4. Typed Name: Damon Lazarine Title: Rental - Sales Manager Company Name: Mustang Rental Services of Texas, LLC (Tax ID: 76-0602621) Phone: 979-450-8710 Mailing Address: 12800 Northwest Freeway Houston, TX 77092 Email Address: dlazarine@mustangcat.com END OF BID REQUEST NO.22-088 Heavy Equipment Rental By signing below,Brazos County agrees that this bid,22-088 will be awarded as dictated on the associated bid tabulation sheet; to the Respondent whose name appears above and both parties agree to terms and 'conditions contained herein. ;)By: Brazos County Commissioner's Court: at Pi NC PETt:�S 1 CO a N-cy .°14 Cxi Date: 1—E15?-t-LA-Ise-`-( l l 02Oao2. Attest: f 4�'i Cd�� Brazos County Clerk: 41 [}yA Brazos County Purchasing De or c4 : 200 SOUTH TEXAS AVE SUITE 352 BRYAN,TX 77803 PHONE(979)361-4290 FAX(979)361-4293 November 14, 2024 Mustang Rental Services of Texas,LLC 5410 Burr Oak Dr Houston,TX 77092 Re: Renewal of Contract#25-083R for Heavy Machinery Rental for Brazos County. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Heavy Machinery Rental 24-084R,previously known as 22-088,23-083R, and 24- 084R.. All terms,conditions,and pricing shall remain the same. This renewal term will be for one year from March 18,2025 to March 17,2026. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to sdubec@brazoscountytx.gov or fax to (979) 361-4293. Please then submit an updated Certificate of Insurance by email or mail to the address listed above. Please return acceptance as soon as possible. If you have any questions,I may be reached at(979)361-4294. Contact Name: Damon Lazarine Title:Rental Sales Manager E-Mail:dlazarine@mustangcat.com Telephone:979-450-8710 MUSTANG RENTAL SERVICES OF TEXAS Z7c-.yteff. ,(5 Q,i, 12-18-2024 Authorized Signatu Date B COUNTY jfrier6----. Duane Peters,County Judge Date DIU if co-UBSK Previously known as 22-088, 23-083R, and 24-084R HEAVY MACHINERY RENTAL March 18,2025 through March 17,2026 TYPE OF EQUIPMENT HERC RENTALS MUSTANG RENTAL SERVICES OF United Rentals TEXAS,LLC BACKHOEILOADER-93HP MAKEIMODEL Deere 310LEP or equivalent CAT4161420 Case 580NIJohn Deere 310 1 MONTHLY $1,850.00 $1,950.00 $1,362.00 WEEKLY $825.00 $715.00 $649.00 DAILY $275.00 $259.00 5242.00 SMALL CRAWLER TRACTOR WIG WAY BLADE,64HP MAKE/MODEL Deere 450k or equivalent CAT D3K XL OROP John Deere 450K 2 - MONTHLY $4,500.00 52,475.00 $2,527.00 WEEKLY $1,500.00 $862.00 $927.00 DAILY $500.00 5288.00 $309.00 CRAWLER TYPE TRACTOR,80HP MAKE/MODEL Deere 650k or equivalent CAT D3K XL OROP Case OWL MONTHLY $5,750.00 $2,475.00 $2,527.00 WEEKLY 51,800.00 $862.00 3927.00 DAILY 5600.00 5288.00 $309.00 CRAWLER TYPE TRACTOR, 140HP 4 MAKE/MODEL No Bid CAT DON XL CAB AIR Case 165051 MONTHLY No Bid $5,445,00 $6,481.00 WEEKLY No Bid $1,815.00 52,250.00 DAILY No Bid 5605.00 $715.00 CRAWLER TYPE LOW GROUND PRESSURE TRACTOR 140 HP 5 MAKEIMODEL No Bid CAT 13611I LOP CAB AIR John Deere 750K LOP MONTHLY No Bid $6,930.00 56,365.00 WEEKLY No Bid $2,310.00 53,183.00 DAILY No Bid $770.00 $1,061.00 DISC PLOWS-36 HINGE OFFSET 6 MAKERJODEL No Bid ROME TRH-1630 No Bid MONTHLY No Bid $1,905.00 No Bid WEEKLY No Bid $635.00 No Bid DAILY No Bid $223.00 No Bid CRAWLER TYPE LOADER 1-1/2 YARD BUCKET 80 HP MAKE/MODEL No Bid CAT 963 TRACK LOADER John Deere 655K 7 MONTHLY No Bid $10,135.00 $9,587.00 WEEKLY No Bid 53,575.00 $3,834.00 DAILY • No Bid 51,260.00 $1,392.00 WHEELED TYPE LOADER 1-1/2 YARD BUCKET BO HP _ _ . MAKE/MODEL Volvo L7OH or equivalent CAT 926 WHEEL LOADER Case 570N/John Deere 210LE 8 MONTHLY $5,200.00 $3,275.00 $1,362.00 WEEKLY 51,800.00 $1,175.00 $649.00 DAILY $600.00 $395.00 $242.00 PNEUMATIC ROLLER,18 TONS,9 WHEELS MAKE/MODEL No Bid CAT CW16 Bomag BW27RH-4i 9 MONTHLY No Bid $2,120.00 $2,381.00 WEEKLY No Bid 5710.00 $903.00 DAILY No Bid $235.00 $228.00 SOIL COMPACTOR,VIBRATORY,PADDED DRUM,25 TONS 84" MAKEIMODEL Case SV212D or equivalent CAT CPS6 Bomag BW213-1141Hamm H111XP 10 MONTHLY $4,200.00 $3,500.00 $3,829.00 WEEKLY $1,500.00 $1,170.00 $1,889.00 DAILY $500.00 5410.00 $479.00 SOIL COMPACTOR,VIBRATORY,SMOOTH DRUM,25 TONS 84" MAKE/MODEL Volvo SD1158 or equivalent CAT CSS6 Bomag BW211-40lHammHlliu 11 MONTHLY 54,200.00 53,255.00 $3,829.00 • WEEKLY $1,500.00 $1,085.00 $1,689.00 DAILY $500.00 $376.00 $479.00 ASPHALT RECYCLER,BOMAG MPH 100 OR EQUIVALENT 12 MAKE/MODEL No Bid CAT RM300R CAB No Bid MONTHLY No Bid $17,590.00 No Bid WEEKLY No Bid $7,445.00 No Bid DAILY No Bid $3,145.00 No Bid PULVER MIXER MAKE/MODEL No Bid CAT RM300 OPEN CANOPY No Bid 13 MONTHLY No Bid $10,530.00 No Bid WEEKLY No Bid $4,465.00 No Bid DAILY No Bid $1,885.00 No Bid TYPE OF EQUIPMENT HERC RENTALS INUS IANl9 KtN IHL SCKVII 3 VY United Rentals TEXAS,LLC WATER TRUCK,1,200-2,000 GALLON CAPACITY MAKEIMODEL Hino 338 or equivalent LEDWELL LW2000WT FreightLiner M2 106 14 MONTHLY $2,950.00 $2,505.00 $2.651.00 WEEKLY 51,800.00 5835.00 $1,243.00 DAILY 5600.00 $290.00 $337.00 MOTOR GRADER,135 HP MAKE/MODEL No Bid CAT 120M Case 865E 15 MONTHLY No Bid $5,295.00 $5,316.00 WEEKLY No Bid $1,765.00 $2,135.00 DAILY No Bid $645.00 5574.00 EXCAVATOR,26 TONS 1 3/8 YARD BUCKET MAKE/MODEL Volvo EC250EL CAT 320 John Deere 250G 16 MONTHLY 56,900.00 $4,770.00 $6,2133.00 WEEKLY 52,550.00 - $1,650.00 $2,371.00 DAILY $850.00 5550.00 $900.00 SELF-PROPELLED MECHANICAL BROOM MAKE/MODEL Laymor SM450ST or equivalent BROCE BW260 Lay-MOR SM300 17 MONTHLY 52,200.00 51,600.00 $1,558.00 WEEKLY $900.00 $650.00 5699.00 DAILY 5300.00 5275.00 5239.00 TAMPER MAKE-BOMAG BT 58 VIBRATOR(OR •EQUIV) MAKE/MODEL Wacker 8550.4A9 or equivalent MULTIQUIP MTX70 Bomag BT65IMultiquip MTX70 18 MONTHLY $750.00 $70.00 $418.00 WEEKLY $250.00 $240.00 $175.00 DAILY $85.00 5550.00 $57.00 CAT DOD(OR EQUIV)140 HP CLEARING DOZER W/RAKE MAKE/MODEL No Bid CAT D6K XL CAB AIR CLEARING DOZER Case 1650M 19 MONTHLY No Bid $7,490.00 $6,365.00 WEEKLY No Bid $2,497.00 $3,183.00 DAILY No Bid $830.00 $1,061.00 L RAMMAX TRENCH COMPACTOR WALK BEHIND WIDTH 24/33 MAKE/MODEL Wacker RTKX-SC3 or equivalent BOMAG BMP8500 Bomag BMP8500/Wacker RTKX-SC3 20 MONTHLY $1,900.00 , $1,675.60 $1,503.00 WEEKLY $750.00 $675.00 $731.00 DAILY $250.00 $225.00 $250.00 RAMMAX REMOTE TRENCH COMPACTOR • WIDTH 24133 • MAKE/MODEL Wacker RTKX-SC3 or equivalent BOMAG BMP8500 Bomag BMP8500/Wacker RTKX-SC3 21 MONTHLY 51,900.00 $1,675.00 $1,503.00 WEEKLY • $750.00 $675.00 5731.00 DAILY $250.00 $225.00 $250.00 AIR COMPRESSOR 185 CFM 22 MAKE/MODEL D005AN C18$WD0-74F or equivalent SULLAIR OPQ 185 Atlas Copco XAS 185DPQ-KU MONTHLY $1,195.00 $595.00 $775.00 75.00 $285.00 $372.00 DAILY 5165.00 $95.00 5124.00 SKID STEER LOADER(BOBCAT)MIN 58 HP,.5 Yp,(1/2 YD)G P BUCKET WITH TRACK NOT . .. -WHEELS 23 MAKE/MODEL BOBCAT T590 or equivalent . CAT 259 DROPS Bobcat 7590 MONTHLY $2,100.00 $1,195.00 $1,760.00 WEEKLY $620.00 - $605.00 $711.00 DAILY $275.00 5250.00 $242.00 SKID.STEER LOADER(BOBCAT)MIN 58 HP,.5, YD,(112 YD)G P BUCKET WITH WHEELS NOT • TRACKS , MAKE/MODEL BOBCAT S570 or equivalent CAT 242 DROPS Bobcat S570 24 MONTHLY 51,800.00 51,595.00 $1,499.00 WEEKLY $600.00 $535.00 .$629.00 • DAILY $200.00 - $195.00 $255.00 RUBBER TIRE LOADER W/HAMMERS, LOADERS/HAMMER-1000t/IE DEERE 310LEPIFRD F9FSP-WR or 25 MAKE/MODEL equivalent CAT 41B H00 HAMMER Case 5801,1/John Deere 310+Hammer MONTHLY 53,700.00 $4,250.00 $3,093.00 WEEKLY 51,650.00 51,425.00 $1,480.00 DAILY $550.00 $475.00 $538.00 LOW GROUND PRESSURE TRACTOR 00 HP, -P.A.T.BLADE-17,8005 • _ 26 MAKE/MODEL No Bid CAT 03K LPG OROPS Case 650M LGP/Jahn Deere 450K K2 LGP MONTHLY No Bid $3,780.00 52,527.00 WEEKLY No Bid $1,260.00 $927.00 DAILY No Bid $420.00 $309.00 • TYPE OF EQUIPMENT HERC RENTALS MUSTANG RENTAL SERVICES OF United Rentals TEXAS,LLC LOW GROUND PRESSURE TRACTOR,90 HP,P.A,T. BIDE-20,20011 27 MAKE/MODEL No Bid CAT 05K LGP DROPS Case 750M LGP/John Deere 550K K2 LGP MONTHLY No Bid $4,310.00 $3,704.00 WEEKLY No Bid 51,430.00 $1,521.00 DAILY No Bid 5480.00 5530.00 SPECIALTY EXCAVATOR LONG REACH-60' }1 REACH,48'0"DEPTH 28 MAKE/MODEL No Bid CAT 324132613291330 LONG REACH Case Cx2500 LR MONTHLY No Bid $11,870.00 $10,609.00 i WEEKLY No Bid 54,205.00 $4,434.00 ' DAILY No Bid $1,485.00 51,952.00 si SPECIALTY'EXCAVATORS WITHUMB ATTACHMENT 29 MAKE/MODEL VOLVO EC220EL or equivalent CAT 320 MECHANICAL THUMB Bobcat E45 wlThumb Attachment MONTHLY $5,550.00 $5,445.00 52,057.00 WEEKLY $2,250.00 $1,725.00 $702.00 DAILY • $750.00 5605.00 $367.00 308 Hyd Thumb MAKE/MODEL Case CXOOX or equivalent CAT 308 HYDRAULIC THUMB No Bid 30 MONTHLY $4,100.00 $3,815.00 No Bid WEEKLY $1,800.00 $1,340.00 No Bid . DAILY $600.00 5460.00 No Bid PAVING BREAKERS,90 LBS(AIR OPERATED) MAKE/MODEL APT 190 or equivalent SULLAIR MPB-90A APT M190 31 MONTHLY $630.00 $295.00 5309.00 WEEKLY $280.00 $125.00' $141.00 DAILY $70.00 550.00 $48.00 REACH LIFT,6000 0 CAPACITY MAKE/MODEL GENIE GTH-844 or equivalent CAT TL642 TELEHANDLER Skytrak 6042 32 MONTHLY $2,400.00 $1,950.00 51,678.00 WEEKLY $1,050.00 $875.00 5865.00 DAILY $350.00 5350.00 5327.00 MINI EXCAVATOR 18 HP,6'10"DEPTH MAKE/MODEL BOBCAT E351 or equivalent CAT 302.7 Takeuchi TB216 33 MONTHLY $1,850.00 51,310.00 51,219.00 WEEKLY $750.00 5440.00 $531.00 DAILY $250.00 5150.00 $192.00 • MINI EXCAVATOR,30 HP,9'11"DEPTH MAKE/MODEL BOBCAT EHO or equivalent CAT 303.5 Bobcat E32lTakeuchi TB235 34 MONTHLY $2,450.00 51,575.00 51,732.00 WEEKLY 51,050.00 $540.00 5627.00 DAILY $350.00 $185.00 5304.00 EXCAVATOR 39 TON,270 HP MAKE/MODEL VOLVO EC350EL or equivalent CAT 336 John Deere 350G LClKobelco SK3$OLC 35 MONTHLY 510,500.00 $8,705.00 $7,500.00 WEEKLY $4,500.00 $3.160.00 $3,600.00 DAILY 51,500.00 $1,075.00 51,350.00 SPECIALTY 24 TON EXCAVATOR W150000 • HAMMER VOLVO EC220EUFRO FX175QTV or 36 MAKE/MODEL equivalent CAT 320 WITH HAMMER John Deere 200 LC w150000 Hammer MONTHLY $11,100.00 $13,150.00 $10,820.00 WEEKLY $4,500.00 54,375.00 $3,528.00 DAILY 51,500.00 51,450.00 $1,350.00 CRAWLER DOZER,200 HP,STRAIGHT W TILT BLADE MAKE/MODEL No Bid CAT D6T XL CAB AIR Case 2050M 37 MONTHLY No Bid $11,790.00 $7,004.00 WEEKLY No Bid 53,950.00 $3,502.00 DAILY No Bid 51,250.00 51,167.00 25 TON ARTICULATED OFF ROAD TRUCK 309 HP MAKE/MODEL No Bid CAT 725 Toren TA30 38 MONTHLY No Bid 511,405.00 $11,292.00 WEEKLY No Bid $4,135.00 $4,701.00 DAILY No Bid $1,450.00 $1,773.00 TELESCOPIC FORRG)-T;9000 6 43'LIFT,31'5" REACH MAKE/MODEL JLG G9-43A or equivalent CAT TL943 TELEHANDLER JLG G9-43A 39 MONTHLY $3,400.00 $2,550.00 52,649.00 WEEKLY $1,500.00 $995.00 $1,192.00 DAILY $500.00 5395.00 $440.00 MAN BUCKET(WORK BASKET)48"X 48" SUSPENDED WITH TOP COVER STANDARD MODEL 40 MAKE/MODEL No Bid No Bid No Bid MONTHLY No Bid No Bid No Bid WEEKLY No Bid No Bid No Bid DAILY No Bid No Bid No Bid TYPE OF EQUIPMENT HERC RENTALS MUSTANG RENTAL SERVICES OF United Rentals TEXAS,LLC 65 HP EXCAVATOR WITH 13'-7"DIG DEPTH MAKEIMODEL CASE CX80C or equivalent CAT 308 HYDRAULIC THUMB Bobcat E451Takeucla TB260 41 MONTHLY $3,800.00 $2,875.00 $2,057.00 WEEKLY $1,650.00 $1,025.00 $702.00 DAILY $550.00 $375.00 5387.00 70HP EXCAVATOR WITH 19'-10"DIG DEPTH MAKEIMODEL JOHN DEERE 135G or equivalent CAT 313 Bobcat E85TTakeuchi T8290C 42 MONTHLY $4,300.00 $3,635.00 $2,615.00 WEEKLY $1,950.00 51,365.00 $997.00 DAILY S650.00 5475.00 $490.00 PORTABLE LIGHT PLANT 30FT MAST WITH 4 EACH 1250 WATT BULBS 43 MAKFJMODEL MAGNUM MLT6SK or equivalent ALLMAND LIGHT TOWER Magnum MLT6SIWaoker LTV6L MONTHLY $650.00 $450.00 $564.00 WEEKLY $250.00 $195.00 $261.00 DAILY $85.00 $75.00 $105.00 44 ATTACHMENTS FOR SKID STEER LOADER 72"ANGLE BLADE a. MONTHLY No Bid $575.00 No Bid WEEKLY No Bid $225.00 No Bid DAILY No Bid $75.00 No Bid COLD PLANER MONTHLY No Bid 52,280.00 No Bid b. WEEKLY No Bid $765.00 No Bid DAILY No Bid $255.00 No Bid 72"EXTREME DUTY ROOT GRAPPLE BUCKETGRAPPLE BUCKET . c. MONTHLY $575.00 $585.00 $560.00 WEEKLY 5240.00 $195.00 $250.00 DAILY $80.00 $65.00 $95.00 GRAPPLE FORKS MONTHLY No Bid $585.00 5560.00 d. WEEKLY No Bid $195.00 $250.00 DAILY No Bid $65.00 $95.00 HYDRAULIC AUGER 6"BIT e. MONTHLY $900.00 $90.00 $208.00 WEEKLY $300.00 $30.00 $90.00 DAILY $100.00 $10.00 $29.00 HYDRAULIC AUGER 9"BIT MONTHLY $950.00 $90.00 $195.00 f. WEEKLY $325.00 $30.00 $73.00 DAILY $115.00 $10.00 $35.00 HYDRAULIC AUGER 12"BIT MONTHLY $1,000.00 $180.00 5275.00 9. WEEKLY $350.00 $60.00 $87.00 DAILY $125.00 $20.00 $38.00 HYDRAULIC AUGER 18"BIT h MONTHLY $1,050.00 $270.00 $203.00 WEEKLY $400.00 $90.00 $128.00 DAILY $150.00 $30.00 $43.00 HYDRAULIC AUGER 24"BIT MONTHLY $1,200.00 $270.00 $320.00 t. WEEKLY $600.00 $90.00, $141.00 DAILY $200.00 $30.00 $50.00 12"AUGER EXTENSION MONTHLY $100.00 $45.00 $135.00 1 WEEKLY $30.00 $15.00 $52.00 MONTHLY $10.00 $5.00 $19.00 45"AUGER EXTENSION MONTHLY $150.00 $135.00 $135.00 k. WEEKLY $45.00 $45.00 $52.00 DAILY $15.00 $15.00 $19.00 30011 HYDRAULIC HAMMER MONTHLY $1,500.00 $945.00 $1,139.00 I. WEEKLY $650.00 $315.00 $621.00 DAILY $225.00 $100.00 $190.00 HYDRAULIC TRENCHER MONTHLY No Bid $975.00 No Bid m. WEEKLY No Bid $350.00 No Bid DAILY No Bid $110.00 No Bid LANDSCAPE TILLER MONTHLY $750.00 $975.00 No Bid n. WEEKLY $325.00 $350.00 No Bid DAILY $110.00 $110.00 NO Bid 04".MATERIAL HANDLING ARM MONTHLY No Bid No Bid No Bid O. WEEKLY No Bid No Bid No Bid DAILY No Bid No Bid No Bid TYPE OF EQUIPMENT HERC RENTALS MUSTANG RENTAL SERVICES OF United Rentals TEXAS,LLC 66"MULTI-PURP.BUCKET MONTHLY $90.00 $450.00 $0.01 P. WEEKLY 530.00 5150.00 $0.01 DAILY 510.00 $50.00 $0.01 559 CAP.PALLET FORKS MONTHLY $280.00 5315.00 $365.00 q• WEEKLY S120.00 $105.00 $122.00 DAILY $40.00 $35.00 $40.00 72"PICK-UP BROOM MONTHLY $850.00 $1,075.00 $823.00 r WEEKLY $350.00 $375.00 $395.00 DAILY $110.00 $125.00 $142.00 STUMP GRINDER MONTHLY No Bid 52,250.00 No Bid s. WEEKLY No Bid $750.00 No Bid DAILY No Bid $250.00 No Bid OTHER RENTAL EQUIPMENT NOT LISTED ON 45 BID WILL BE OFFERED TO THE COUNTY AT A Day 5%,Week 10%,Month 15% 5110120% NET PRICE AGREEMENT DISCOUNTED RATE Non-pormited loads in Brazos County By Loaded Mlle are$150 Raundtrips,Standard non- Less than 100HP,$100 Each Way,Over Flat Delivery Rates-$95 for Non-Permit 46 DELIVERY CHARGE permit loads not to exceed 50,000lbs 100HP,$150 each way.Any equipment Loads-$250 for Permit Loads are$450 Roundtrip.Outside Hauler requiring routed permit,$650 each way. permits loads are TBD DELIVERY CAN BE COMPLETED IN APPROX. 47 DAYS AFTER RECEIVING ORDER 1-2 1-2 1 49 COMPLETE ADDRESS OF NEAREST BRANCH OFFICE 2787 N Earl Rudder Freeway Bryan,TX 77803 8206 WEST SH 21,BRYAN TX 77807 2301 Texas Ave S College Station,TX 77840 49 NUMBER OF BILLABLE MILES FROM NEAREST 6 3 7 BRANCH TO BC ROAD a BRIDGE DEPT. 50 EMERGENCY CONACT INFO Allen Hensley 979-606-0227 Benton Schulze.0-979.775.7368,C.979.251- Mike Johnson-(512)848.5044 2438,6s050lvo@dmustangeatcom 1079)693-1313 51 No No,if notified by 6:00AM on each day of WA DO YOU CHARGE FOR"RAIN DAYS"?IF SO,WHAT RAIN OUT DOCUMENTATION IS REQUIRED? 62 RESPONSE TIME IN CASE OF EMERGENCY 4 Hours 1.2 Hours 4 Hours Exceptions to the Bid Awarded Vendor: usta Rental Services of Texas,LLC Ap ved by C missio er's Co day of (NY-1. 2025 by \,, holding the position of •b `3•"at• V c "_� BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Purchasing NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Permission to Advertise Bid#25-090 for Mowing of County Rights of Way. Commissioners Court 'ROM: Summer Dubec )ATE: 01/09/2025 'ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Request to Advertise.pdf Request to Advertise Backup Material . Brazos County °is., Purchasing Department 200 S.TX AVE.,SUITE 352 BRYAN,TX 77803 PHONE(979)361-4290 FAX(979)361-4293 BRAZOS COUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: January 14, 2025 BID NUMBER: 25-090 TITLE: Mowing of County Rights of Way REQUESTING DEPARTMENT: Purchasing APPROVAL SIGNATURE: Duane Peters, County Judge t. DATE APPROVED: `.,.--0.,\r.`1 I' '-('a ,D-5—' 0 • T�e � BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Purchasing NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Approval of Amendment#1 to CIP 25-548 Secure Locker for Transport and Quartermaster to purchase additional locker panels at the Brazos County Detention Center. "O: Commissioners Court 'ROM: Summer Dubec )ATE: 01/08/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 SOURCE OF FUNDS: Project funded under General Capital: Fund 45000 Division 63280021 Account 80286000 ATTACHMENTS: File Name Description Type Fully ExecutedContract.pdf Original Contract Backup Material Add on Lockers.pdf Amendment Backup Material 1 , REQUEST FOR BID BID NO. CIP 22-555 Security Key Management System SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, September 20, 2022, 2:00pm CST TO THE: • BRAZOS COUNTY PURCHASING DEPARTMENT 200 S.Texas Ave. Suite 352 Bryan,TX 77803 Phone: (979) 361-4290 Fax: (979)361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County,except the Purchasing Agent,regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s)having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: KeyTrak By(Print): Steve Robinson Title: Vice President, Sales Physical Address: 200 Quality Circle College Station,TX 77845 Mailing Address: 200 Quality Circle College Station, TX 77845 • Telephone: 1-800-541-5033 Fax: 937-485-4040 E-Mail: salesadminna k, eytrak_com Ceale.i Rio 1:7eoCinn•aRfeA7lla_S7M-ARf1dh7A.JIM4haClla7fe Page 2 of 15 Bids will be received at the Brazos County Administration Building, Purchasing Department,200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, September 20, 2022 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID 1. Bids are solicited for furnishing and installing a security key management system as set forth in this bid request in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request.All Respondent(s)are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions:In order to simplify the language throughout this bid,the following definitions shall apply: a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County,Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR—The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered;the Respondent(s)must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Page 3 of 15 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered.Respondent(s)with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at helps://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s)must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty-day written notice is given. 11. The bid award shall be based on, but not necessarily limited to,the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid,Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. • Page 4 of 15 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract,when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s)to secure better price or delivery is welcomed 'and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s).Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page,House Bill 89&Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB Page 5 of 15 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to.provide Brazos County the"Certificate of Interested Parties",Form 1295 as required,for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info_form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non-responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s)with Brazos County. 24. Three(3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid.Brazos County department references will not be accepted. 25. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 26. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 27. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 28. Any brand name, or manufacturer's reference used is considered to be descriptive —not restrictive—and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. Page6of15 , 29. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid,they are estimated quantities used for calculating purposes only. 30. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 31. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 32. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 33. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 34. Upon award of Contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 35. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. Page 7 of 15 36. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve (12)month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 37. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 38. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 39. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 40. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such code conditions shall prevail. 41. The Contractor shall follow all applicable state and federal laws,,municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and Page 8 of 15 then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2.. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. c. Commercial Automotive Liability with$500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. d. Cargo Insurance to sufficiently cover materials transported. e. Cyber Liability Insurance, with limits not less than $1,000,000 per occurrence or claim, $1,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Contractor in this agreement and shall include, but not limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of • electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 3. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal Page 9 of 15 injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. D. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s)are not allowed to use Brazos County as a reference. Company/Entity: \L �� v�'�C I J Ceinkir Contact: CUU( I (L) Phone: ' ' 2 t Z ° t U 0 Email: R fY1a,1rk , C .JI1Iat.W +rIü . ( � Company/Entity: WM 1)D {J bey paw"{ m Contact: Cek,*(iivl 1 ��c/�/� C a 4 �, Phone: S Z" 2 )7 - 6555 Email: D g ma ObV Company/Entity: A,-- (mil) COI5 Q., Ili�7�1 Contact: " �/V` `�' `�) `�./A Y l cse v, VThom6S `J� arna 6 Phone: (Al 1 " �} LP L� ' U OD Email: Page 10 of 15 E. SPECIFICATIONS&QUOTE 1. Provide and Install seven (7) secure key boxes for the Detention Facility.This shall include: a. Six(6) boxes must have the capability for at least twenty-four(24) detention keys. b. One(1)box must have capacity for at least forty (40) detention keys. c. All key boxes must operate via touchscreen monitor. d. All key boxes must have built-in biometric fingerprint reader. e. All key boxes must have motion-activated video camera. f. All key boxes must have ID card scanner reader. g. All key boxes must automatically enter all transactions into a hosted database along with video and or voice recordings. Contractor shall store transaction,video, and/or voice logs on server and provide access to any administration user from Brazos County Detention Center computer. h. All key boxes must sync with each other and be wired in. i. All key boxes must have a user-friendly web-based software. Software should be easy and quick to navigate.An administrator user should be able to log in from any Brazos County Detention Center computer in order to make changes or access records and information. j. All key boxes shall notify users and supervisors when keys have not been returned by email notification. Time frame of notification should be customizable by the Brazos Detention Center administrator user. k. Contractor must provide installation and training for all key boxes, components,and software. 1. All key boxes must be mounted to sheetrock, brick, metal, and/or woods walls. 2. PRICE FOR ONE (1)KEY BOX WITH TWENTY-FOUR(24) SECURE KEY RINGS SLOTS. PRICE SHOULD INCLUDE EQUIPMENT, INSTALLATION,AND TRAINING. $ \7OL\U /EA Page 11 of 15 3. PRICE FOR ONE(1)KEY BOX WITH FORTY (40) SECURE KEY RINGS SLOTS. PRICE SHOULD INCLUDE EQUIPMENT,INSTALLATION,AND TRAINING. • $ _ 1 3711i\ /EA 4. SPECIFICATIONS AND ADDITIONAL DETAILS: +e'rvi TNA‘r,e s ►,v' �f ick 4um S � Vuct,nzon.-h, 1 IA. - , sAAppii.ec ton'. S ate ole ot oLs ouAJ--h) r-ei3Gy 5. Provide cut sheets on all equipment and submit with your bid. — O C.9 . 6. Provide a written narrative on your installation plan. ,_a- ,tac.p pop 7. Describe any limitations on distances between key boxes, transaction database storage, etc. -121, cluta ift oo c, ow r.6u Page 12 of 15 F. V.T.C.A.LOCAL GOVERNMENT CODE§262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code§262.0276. 1. This refusal to award a contract to or enter into a transaction with a person,pertains to an . apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership,joint venture, limited liability company,and any other entity that proposes or . otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court,the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non-responsive" and "not,responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any"person"owned,partially owned, managed, operated or represented by a"person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title(Owner, Officer,Director,Manager,Etc.) fOVVIl Ora C C/eD a (Act CfrIctirwiaA„ Wins tAaAsiik- 1)(,esie-t,-k W4 VNIrY\ b & -ems Coo allot 4K) VP� ©Rs Seri lovl.Du Ck'0 RA Sr- v-Pcifr / -S cuyu t.dw xdS th&ct ba ot, -kgs C KtiC Chcntør 1b c5a 6r ts4- \vWO .cctil(e/(/t. cory-% Icop Page 13 of 15 G. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224,Executive Order on Terrorist Financing—Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System(EPLS,https://www.sam.gov),which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov.The undersigned affirms the non-debarment statement above,that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F,Title 10,Government Code Chapter 2270: 1. Does not boycott Israel currently;and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001,and 2274.002 Texas Government Code: 1. "Boycott Israel"means refusing to deal with,terminating business activities with,or otherwise taking any action that is intended to penalize,inflict economic harm on,or limit commercial relations specifically with Israel,or with a person or entity doing business in Israel or in an Israeli-controlled territory,but does not include an action made or ordinary business purposes; and 2. "Company"means a for-profit sole proprietorship,organization,association,corporation, partnership,joint venture,limited partnership,limited liability partnership,or any limited liability company,including a wholly owned subsidiary,majority-owned subsidiary,parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code,Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract.If Respondent does not make that verification,Respondent must so indicate in its Response and state why the certification is not required. Company Name: Keytrak Authorized Company Representative: Steve Robinson Address: 200 Quality Circle • College Station TX 77845 Signature: teSlgned-9/16/2022 17:34 GMT] Date: 9/16/2022 Contract#: CIP 22-555 cee�a.•oe..c:.....eMna_aoMIaaan-.,.+e_11,nu.ennee3r4 Page 14 of 15 H. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: le Signed GMT]i�'L >f , Typed Name: Steve Robinson Title: Vice President, Sales • Company Name: KeyTrak Phone: 1-800-541-5033 Mailing Address: 200 Quality Circle College Station,TX 77845 • Email Address: salesadmin@keytrak.com Vendor Tax Identification Number: 20-196-5421 END OF BID REQUEST NO.CIP 22-555 SECURITY KEY MANAGEMENT SYSTEM By signing below, Brazos County agrees that this bid, CIP 22-555 will be awarded as dictated on the associated bid tabulation sheet,to the Respondent whose name appears above and both parties agree t. -•fi s and cond. ' ' d herein. By: Brazos County Commissioner's Court: DuL A Ne 1 a rc CZS j Co u.0 e tTu n Date: O G i 0 G tom.- i. t i cao cad c' . Attest: • Brazos County Clerk: i 4�AR-Eta Mr.:, Q. I. The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. El References (Section D) O Quote and additional information(Section E) O V.T.C.A.Local Government Code§262.0276 for Tax Verification(Section F) O Legislative Certifications (Section G) • Sealed By RevSian:eGfed70a.52014884-b2d1-0b45ba80e2fa Page 15 of 15 ❑ All Addendums (if applicable) ❑ Certification of Bid(Section H) CONSENT AND NOTICE REGARDING ELECTRONIC COMMUNICATIONS 1.CONSENT TO ELECTRONIC DELIVERY Documents and.Disclosures. Over the course of this transaction, we will provide you documents related to the purchase and finance of goods and services ("Documents"). The Documents may include(1)a credit application; (2) notice of credit decision; (3)sale Documents; (4)credit Documents, such as a retail installment sale contract, (5)ACH authorizations; and (6)other Documents relating to the purchase of goods and services. With your consent,we will provide you one or more Documents electronically, in PDF form, as part of your purchase and financing.The Documents you receive will contain important information and required federal and state disclosures that apply to your purchase. Please review them carefully. System Requirements.You acknowledge and agree that you have the following hardware and software to access and retain Documents from us: • Internet access with 128-bit encryption • Email access with an active email account •Adobe Acrobat Reader or compatible software to view PDF files • Password from us •Ability to Save or Print Your Consent is Required.You must consent to receiving the Documents electronically in order to complete this transaction online.To consent to receive electronic Documents, please print or download this Agreement and click"I Consent"below. By selecting "I Accept,"you agree to receive electronic Documents and disclosures instead of in paper form. Right to Withdraw Consent; Right to Receive Paper Documents.You do not have to consent to receive Documents electronically.You have the right to withdraw your consent to receive electronic Documents at any time.You have the right to request paper copies of .Documents.We will not charge you any fees for providing a paper copy. Consequences of Not Providing or Withdrawing Consent. If you do not consent or withdraw your consent to receive Documents electronically before you sign your retail installment contract, you will be required to visit our dealership to sign paper Documents. Contacting Us to Withdraw Consent, Receive Paper Copies, or Update Your information. You may contact your current Reynolds and Reynolds business contact to(1)withdraw your consent to conduct the transaction electronically; (2)to obtain paper copies of electronic Documents; or(3)to update your contact information.To discontinue this transaction online, you may also click"Opt-Out"at any time from the Document Dashboard within the signing portal. 2.CONSENT TO ELECTRONIC SIGNATURE AGREEMENT By selecting"Accept", you agree to use electronic records and electronic signatures to conduct your purchase and financing or lease with us.You agree your electronic signature is the legal equivalent to your manual signature on this Agreement.Your electronic signatures on electronic records will have the same effect as signatures on paper Documents.You agree to be legally bound by this Agreement's terms and conditions. . 3.CONSENT TO RECEIVE ELECTRONIC DELIVERY OF SIGNED DOCUMENTS • By selecting "Accept",you also agree to receive copies of your signed Documents by email, in the same format as this Document,which can be downloaded or printed for your records.You acknowledge you can receive and print or save the copies.You may choose to receive paper • copies of signed Documents.To receive paper copies, contact your current Reynolds and Reynolds business contact. ;,A 'EN , EIN Page 1 of 1 - i WITIRAK® Deal#: MILLERTI022724141930-01 NO. February 29,2024 9:36 AM ACCOUNT- ... . , . g,•g,4',K.` :;n... , CUSTOIIMMER;NAME.,., .. , , ..;:4 . ii z; :, =, .V.CUSTOMERADD.RESS. K60709 BRAZOS COUNTY DETENTION CENTER 1835 SANDY POINT RD. BRYAN,TX 77803 ACCOUNT .,. .1 ..ikx:'fk A.? . '' .q' .a5 r e ,, r4SFi1P TQ NAME ''„'P', ' '"`bt h, 0 ``,....., .< Y i' ..,, K60709 BRAZOS COUNTY DETENTION CENTER In accordance with the System Purchase,Support and Software License Agreement("Agreement")between KeyTrak, Inc.("KTI")and BRAZOS COUNTY DETENTION CENTER("Customer"),executed by KTI on (date to be filled in by KTI), the parties hereby agree to amend the provisions of the Agreement as follows: KTI agrees to sell,and Customer agrees to buy,the following additional Items: R.gG2TY.„ ..,, ,a.�,LagMfagi.�..��ataSih5Mag,r75nG.ljARt7iAfV.{T.EMSa. .,..,�liIMV .S.... 4.. ..,4 .0ko..g1..o., 2ft 1 GUARDIAN 12"LOCKER PANEL PACKAGE Includes Drywall Mounting Kit. Locker Size:12"w x 12"h x 7"d. 2 GUARDIAN 15"LOCKER PANEL PACKAGE Includes Drywall Mounting Kit and 8 Shelf Kits. Locker Size:5"w x 15"h. Cash Price Excluding Taxes $17,132.00 Please make payment in U.S.Dollars only. (Installation and Training Included) Prices are valid for 30 days after presentation. Freight_ $569.61 1 Year Support Included Gross Amount Due ' $17,701.61 This Amendment in no way changes,terminates,or waives any other provision of the Agreement. The persons signing below on behalf of each party represent and warrant that they are duly authorized to execute this Amendment and bind their respective .arties to the terms and conditions of this Amendment,and that no other signatures are required. BRAZO -- DETENTI KeyTrak,Inc. Ir BY: `-,. -41// _ BY: SIGNATURE SIGNATURE PRINTED NAME / TITLE PRINTED NAME / TITLE DATE: �r�1 / �IJ DATE: KeyTrak,Inc. 200 Quality Circle,College Station,TX 77845 BILLING EMAIL ADDRESS Ph.800-541-5033 Fax.937-485-4040 i„ "km kp • `o a. BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Approval of expenditure journal entry for Brazos County 1st Quarter Contribution to the Brazos County Health District for Fiscal Year 2024-2025 in the amount of$119,507.25 -O: Commissioners Court )ATE: 01/08/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type BC FY25 Invoice.pdf Invoice Backup Material 2010-01- Cooperative Agreement Brazos County Health District Backup Material 30 Public Health District Cooperative Agreement.pdf 1/0/L.,c.'Tc I-WI ncu va'v ccn c-.�a *1� 5 fr e5 cif /y U,�rYOFs��'ti. BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 1/14/2025 ITEM: Approval of expenditure journal entry for Brazos County 1st Quarter Contribution to the Brazos County Health District for Fiscal Year 2024-2025 in the amount of$119,507.25 TO: Commissioners Court DATE: 01/08/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type BC FY25 Invoice.pdf Invoice Backup Material 2010-01- Cooperative Agreement Brazos County Health District Backup Material 30 Public Health District Cooperative Agreement,pdf • APPROVE Duane Peters ate County Judge https://brazos.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=29991 1/1 Brazos County Health District Preeven.1 tCrHeal.Promote. t h ect. INVOICE Brazos County Mail Remittance to: Attn: Brian Pratt Brazos County Treasurer 200 S. Texas Ave., Ste 218 200 So. Texas Ave., Suite 240 Bryan,Texas 77803 Bryan,Texas 77803 INVOICE DATE: 10/1/2024 INVOICE NUMBER: BC0001-25 DESCRIPTION: Brazos County's annual contribution,for fiscal year 2024-2025,in accordance with the Brazos County Public Health District Cooperative Agreement. AMOUNT DUE: $478,029.00 (payable in 12 equal installments or at the District Member's election, quarterly) Please make check(s)payable to: Brazos County Health District The Brazos County Health District operates under the umbrella of Brazos County Board of Health and is dedicated to providing quality preventative, educational and professional health services, which protect and improve the health of the entire community. 4AP of .i Brazos County Tp�w .fa. R Health District Public Health `••Tp Lit 0 }.+ Prrrrnr.Ptmm11•r P.ntrr.t. INVOICE Brazos County Mail Remittance to: Attn: Brian Pratt Brazos County Treasurer 200 S.Texas Ave., Ste 218 200 So. Texas Ave., Suite 240 Bryan,Texas 77803 Bryan,Texas 77803 INVOICE DATE: 10/1/2024 INVOICE NUMBER: BC0001-25 DESCRIPTION: Brazos County's annual contribution,for fiscal year 2024-2025, in accordance with the Brazos County Public Health District Cooperative Agreement. AMOUNT DUE: $478,029.00(payable in 12 equal installments or at the District Member's election,quarterly) • Please make check(s)payable to: Brazos County Health District U . S .. The Brazos County Health District operates under the umbrella of Brazos County Boar dedicated to providing quality preventative.educational and professional health servic 4 "(8 ,, U 2:3 r improve the health of the entire community. ` 4 • = llu � 5u ( • �� BRAZOS COUNTY PUBLIC HEALTH DISTRICT COOPERATIVE AGREEMENT This Agreement is entered into as of October 1, 2009, by and between the Cities of Bryan, Texas;College Station, Texas; and Brazos County, Texas. • WHEREAS, by Cooperative Agreement dated August 31, 1984, the Cities of Bryan, Texas, College Station, Texas and the County of Brazos, State of Texas (hereinafter referred to collectively as the "Parties") created the Brazos County Health District, commonly known as the Brazos County Health Department,pursuant to the Texas Health and Safety Code §121.041; and WHEREAS,the Members govern the District through a"Cooperative Agreement;"and WHEREAS, the Cooperative Agreement was last revised and readopted by the Members in 1995; and WHEREAS, the Members have determined that the Cooperative Agreement again needs to be amended and restated to reflect current practices and to clarify certain provisions. NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS that for and in consideration of mutual benefits herein expressed, the receipt of sufficiency is hereby acknowledged, the Members of the District do hereby amend and restate the Cooperative Agreement providing for the operation and maintenance of the Brazos County Health District in accordance with the following: I. DEFINITIONS ACT means the Local Public Health Reorganization Act; Texas Health and Safety Code,Chapter 121. BOARD MEMBER means a person appointed by a District Member to serve on the Board of Health. DIRECTOR means the chief administrative officer of the Brazos County Health District. DISTRICT MEMBER means a municipality, a county, or other governmental entity which is a full participant in the Health District. Unless otherwise specifically stated herein, the use of he term District Member refers to the class of members defined as a Full District Member. HEALTH AUTHORITY means the physician who is to administer state and local laws relating to public health. HEALTH DISTRICT (hereinafter sometimes referred to as the "District") means the Brazos County Health District created hereby and established under Subchapter E, Chapter 121, Texas 1 • Health and Safety Code to perform any public health function that any of its District Members may perform, unless otherwise restricted by law. BRAZOS COUNTY BOARD OF HEALTH (hereinafter sometimes referred to as "Board" or "Board of Health") means the Brazos County Health District's administrative board of directors appointed by the District Members to govern the operation of the District. PHYSICIAN means a person licensed to practice medicine by the Texas State Board of Medical Examiners. PUBLIC HEALTH SERVICES means those services provided by or performed by the Health District, including but not limited to, laboratory services, clerical services, community health services, environmental health services,educational services and accounting. II. HEALTH DISTRICT 2.1. Establishment. This Agreement continues the operation of a public health district heretofore established pursuant to Chapter 121 of the Texas Health and Safety Code, Subchapter E Public Health Districts. The health district is known as the Brazos County Health District (hereinafter"Health District"). 2.2. Membership. The Health District shall have two classes of members: Full District Members and Limited Members. Full District Membership is open to Brazos County, Texas and municipalities located in Brazos County, Texas. Limited Membership is open to school districts and institutions of higher education located in Brazos County,Texas. Full District Members shall have voting rights as more fully described in Section 3.6 hereof. Limited Members shall have the right to send one representative to Board of Health meetings and participate in any discussions at said meetings. Limited Members shall not have the right to vote. 2.2.1. Full membership. At the time of the Amendment and Restatement of this Agreement,the following governmental entities are admitted as Full District Members: Brazos County,Texas City of Bryan, Texas City of College Station,Texas 2.2.2. Subsequent admission. Any governmental entity located in Brazos County, including a school district and institution of higher education, may apply for membership in the Health District. The governing body of each Full District Member shall review the application, and the applicant shall be admitted to the Health District on the same terms available to other existing District Members in a particular class of members, if a majority of the governing body of each Full District Member approves the application. 2.2.2.1. Municipalities, if approved as provided herein, shall be admitted as Full District Members. Before a municipality admitted as a Full District Member after the effective date of this Agreement may exercise any right or privilege 2 • under this Agreement, the municipality must file with the Health District a resolution of its governing body authorizing the execution (by an appropriate municipal official), and agreeing to be bound by the terms of this Agreement. A newly-admitted municipality, together with the existing District Members shall execute an addendum which shall become a part of this Agreement. 2.2.2.2. School districts and institutions of higher education, if approved as provided herein, may only be admitted as Limited Members. Before a school district or institution of higher education, admitted as a Limited District Member after the effective date of this Agreement, may exercise any right or privilege under this Agreement, the school district or institution of higher education must file with the Health District a resolution of its school Board of Trustees or Board of Regents authorizing the execution (by an appropriate official) and agreeing to be bound by the terms of this Agreement. A newly-admitted school district or institution of higher education,together with the existing District Members, shall execute an addendum which shall become a part of this Agreement. 2.3 Expulsion and Withdrawal of District Member. 2.3.1 Withdrawal. Any District Member may withdraw from the District upon the unanimous vote of such withdrawing District Member's governing body.Notwithstanding the above, any District Member shall be deemed to have withdrawn upon the failure of the District's governing body to appropriate funds for the Health District. Should a District Member be deemed to have withdrawn as stated above, the District shall give written Notice of such withdrawal to the County Judge or City Manager, as appropriate, with an opportunity to cure such failure to contribute within thirty(30) days of the date of such Notice. 2.3.2 Expulsion. A District Member may be expelled upon the unanimous vote of the Board and the governing bodies of all District Members(exclusive of the District Member to be expelled). 2.3.3 Contribution. Should a District Member withdraw or be expelled during a District fiscal year, such withdrawing or expelled District Member shall be bound and is hereby obligated to pay in full that District Member's contribution for the year of withdrawal or expulsion. III. BOARD OF HEALTH 3.1 Creation. The administrative public health board, known as the Brazos County Board of Health (herein referred to as the "Health Board" or "Board" or "Board of Health") heretofore established under the prior Cooperative Agreement and in accordance with Section 121.046 of the Act shall serve as the administrative health board governing the District. 3.2 Duties. The Board of Health may perform any function relating to the operation of the Health District that is provided for under this Agreement. The Board of Health shall adopt substantive and procedural rules that are necessary and appropriate to promote and preserve the 3 health and safety of the public_ The Board of Health shall advise the District Director and the District Members on matters of public health, and retain ultimate authority for public health matters within the Health District. The Board of Health may not adopt a rule that is not specifically authorized by State law, conflicts with a State law, or conflicts with a District Member ordinance or County order. Each Board Member shall be responsible for presenting and advocating on its behalf the District's contribution request through the budget process of the District Member the Board Member represents. The Board of Health shall determine the kinds and frequencies of reports, other than as stated herein, to be prepared by the District on an annual basis. 3.3 Composition. The Board shall consist of two representatives from each of the Full District Members and one representative for each Limited Member. Each city council and the Commissioners Court will select two of its citizens, who may,but need not be an employee or an elected official of the appointing District Member. If the District Director is not a Physician,the Health Authority shall be an ex-officio representative on the Health Board. 3.4 Term. Board Members will serve two years except any Board Member currently serving shall complete his current term and any consecutive term for which he is eligible. Each Board Member may be reappointed for four consecutive terms. In order to maintain continuity on the Board, each District Member agrees to stagger the appointment of its two duly appointed Board Members. For purposes of implementing this process on the date of this Amended and Restated Agreement, each District Member may, if necessary, shorten or lengthen by one year the term of one of its currently sitting Board Members. 3.5. Qualification. The Board Members shall serve subject to the following terms and conditions: 3.5.1 Residence. Each Board Member must have resided in the geographical area within the jurisdiction of the governmental entities which are District Members for a period of three (3)years prior to his appointment. 3.5.2 No Compensation. Board Members shall serve without compensation. 3.5.3 Attendance. Attendance at Board Meetings is required. Failure to attend four consecutive Board meetings without a valid reason will be grounds for automatic removal of a Board Member. Except for automatic removal specified herein, any action to remove a Board Member shall be undertaken by the District Member appointing such Representative. The District Member considering removal shall be the sole judge of the reason it chooses to remove its representative. 3.5.4 Vacancies. In the event of a vacancy for any reason for the unexpired term of any Board Member, the vacancy shall be filled by appointment of the District Member which originally appointed the Board Member who no longer serves. A District Member filling a vacancy shall fill that vacancy in the same manner and method provided for in the original appointment. Board Members appointed to fill an unexpired term shall serve until the end of the unexpired term. 4 3.6 Meeting Procedures. The Board of Health may adopt rules of conduct and procedure not in conflict with this Agreement. 3.6.1 Officers. The Board of Health shall annually at the final meeting of the fiscal year elect a chairperson from the ranks of Board Members. The District Director shall serve as secretary to the Board. The Board may appoint such other officers as it may deem necessary. 3.6.2 Quorum. A quorum for meetings of the Board of Health shall be equal to at least three(3) Board Members representing at least two (2) District Members. Ex-Officio members of the Board shall not be counted for purposes of determining a quorum. 3.6.3 Voting. The two representatives selected to represent one District Member shall have but one vote between them on all issues brought before the Board. In the event one of the two representatives from one District Member is unable to attend a Board meeting, the representative present may cast that District Member's vote without the need of obtaining a proxy from the non-attending Board Member. Limited Members' representatives and any person sitting on the Board in an ex-off"icio capacity shall have no vote. 3.6.4 Meetings. The Board of Health shall meet at least quarterly on a date determined by the Board, and may hold special meetings when called by the Chairperson. The Chairperson, or in his/her absence his designee, shall call a special meeting of the Board when requested to do so by two or more Board Members, other than Ex-Officio Board members. 3.6.5 Notice. The Board of Health shall comply with the notice and open meeting requirements of the Texas Open Meetings Act (currently Tex. Government Code Section 551.001 et seq.). The District Director shall give notice of all meetings of the Board of Health to each Board Member and the governing body of each District Member at least five (5) business days prior to each meeting, and shall post notice of a meeting at least seventy- two(72)hours before a meeting in a public place at the main office of the Health District, unless an emergency as defined by Section 551.045 of the Open Meetings Act exists, in which case two-hour notice shall suffice. 3.6.6 Action by the Board. The Board of Health shall take action by a simple majority of the total votes cast by the Board Members at a properly-called meeting at which a quorum is present, unless a greater percentage is required to take some specific action under this Agreement. 3.6.7 Parliamentary Rules. Except for specific standing rules that may be adopted by the Board, "Robert's Rules of Order" as set forth in the latest edition of Robert's Rules of Order Newly Revised,will be followed at all meetings of the Board. 5 • 3.7 Director Board Membership. The Director shall serve as an ex-officio non-voting member of the Board. IV. ORGANIZATION • • 4.1 The Brazos County Health District shall be organized, subject to amendment by the Board from time to time, as diagramed below: Brazos County Health District organizational Chart Brazos County Board of Health Brazos Count Director HealthAuthority Lab:rro 1*+ereenep Community .yr+ni73[jre Environmental l Support Preparedness Sr Health Health Ser."ices Set-vices Sap.prat Tired:cr ..espouse S1Cei Coordinator Serzces Director _p2) Director Director Coordinator InCLFra: Environmental Adint_iszai a Lab Cou.mttnig- PIC5 Health t. Health Onneach Education l Health Assistants A.ctstaut PS Karnes Promotion Specialists assistant Specialist Director Coordinator. pideniialops: Health Education Assistant • 4.2 Director Appointment. The Director shall serve as the chief administrative officer of the Health District. The procedure for the selection of the Director shall be as follows: a. The Director of the Brazos County Health District shall be appointed by the District Members upon recommendation by the Board of Health. b. If the Director is a licensed Physician, he shall also serve as the "Health Authority" for the District and will perform all duties as specified.in the Act, and shall be subject to all the requirements and rules hereof. c. If the Director is not a licensed Physician, he shall appoint a qualified licensed Physician to serve as the "Health Authority" for the District subject to the approval of the Board Members. The Health Authority shall serve as an ex-officio Board Member. 6 4.3 Duties of the Director. The duties and responsibilities of the Director shall include, but not be limited to,the following: a. The Director shall be the chief administrative officer of the Health District. b. The Director shall be responsible for the preparation of all budget proposals and budget requests for the District. The Director shall submit an annual proposed budget to the Board of Health which in turn shall submit such budget to the financial departments of each District Member. c. The Director shall be responsible for all purchasing for the District and Board and shall conduct the same in the authorized and legal manner provided herein. d. The Director shall provide to all Board Members and the governing body of each District Member notice of all meetings of the Health Board as provided herein. e. The Director shall perform all other duties and functions imposed on him as Director by the Board of Health or applicable state, federal and local laws, ordinances or regulations as they now read or as they are amended. f. The Director shall be an ex-officio (non-voting) member on the Board of Health, and serve as secretary to the Board. The Director shall record or take minutes of each meeting of the Board. g. The Director shall assume responsibility for applying for and administering grants from the Federal and State government, as well as private sources. h. The Director shall be responsible for the preparation and submittal to the Board of Health of all statistical reports and the procurement and submittal of all Independent Auditor's Reports of Financial Statements. 4.4 Compensation of Director. The Health Board shall annually set the compensation of the Director (and Health Authority where necessary)when it approves the.Health District budget. 4.5 Removal of Director. The Director may be removed from office by the unanimous vote of the Board Members for lack of satisfactory discharge of duties, alcoholism, drug abuse, and conviction of a felony, misappropriation of funds or property, embezzlement, physical or mental impairment(disability)which permanently prevents satisfactory discharge of duties. 4.6 Chief Financial Officer. The Brazos County Auditor shall serve as the Chief Financial Officer of the District, subject to the Brazos County Auditor's consent, and at the Brazos County Auditor's discretion, with the approval of the District Judges (as that term is defined in Subchapter A, Chapter 84 of the Texas Local Government Code). 7 • V. FINANCES 5.1 Budget. The District Director shall each year submit a proposed budget for the District's fiscal year, which shall be from October 15C to September 30` , to the Board of Health for its consideration. The budget shall be prepared in a format consistent with governmental accounting principles as promulgated by the Governmental Accounting Standards Board. The Board of Health shall each fiscal year approve a preliminary budget for the Health District for the upcoming fiscal year by May 30th. The budget approved by the Board of Health shall be sufficient to provide for the payment of expenses necessary for the operation of the Health District including the following items: (1) staff salaries; (2) supplies; (3) suitable office space; (4) health and clinic centers; (5) health service and facilities; (6) maintenance; (7) travel and education costs; and (8) other necessary costs for the operation of the District. The budget shall also show all known or anticipated sources of revenue and the proposed contribution amount of each District Member based upon the formula outlined in Paragraph 5.6 hereof. Upon the approval of the Board of Health, the preliminary budget shall be submitted, no later than June 1 s` by the Board Members,to the governing body of their respective District Members for approval. The Board of Health shall approve a final budget during the month of September to be effective October 1st. A public hearing on the final budget shall be held on the same day set for the meeting of the Board of Health to approve such final budget. The Board shall only amend the budget in the same mariner that it adopted the original budget. 5.2 Approval of Expenditures. The Director has the authority to approve all expenditures less than or equal to $5,000.00 as long as the expenditure does not require an amendment to the District budget. No expenditures will be approved unless there are adequate budgeted funds within the appropriate category to support the expenditure. All budgeted expenditures greater than$5,000.00 will be approved by the Board Chairman or his or her designee and brought to the Board for formal review and approval at the next Board meeting after such expenditure is made. All contracts and grants, except those of a nonfinancial nature and certain State contracts, as set forth in the District's Budget and Expenditure Authorization Policy Statement, shall be brought before the Health Board for its approval. The Board Chairman shall execute all District contracts, except those of a non-fmancial nature and certain State contracts, as provided above, which shall be executed by the Director. 5.3 Statistical Report. A Statistical Report which shall include a statistical summary of the Health District's activities in the most recent fiscal year, and such other matters deemed appropriate by the Board of Health shall be prepared and presented to the Board at its quarterly meetings. 5.4. Annual Audit. The Board shall authorize the hiring of a qualified firm or individual, licensed to practice as a certified public accountant or firm by the State Board of Public Accountancy, to audit the financial records of the Health District and prepare financial statements in accordance with Governmental Accounting & Financial Reporting Standards (GAFR) published by GASB. A copy of the most recent Independent Auditor's Report of Financial Statements shall be sent to the governing body of each of the District Members no later than May 31 st of the year following the year covered by such report. 8 5.5 Accounts. The District's accounts shall be maintained in a separate fund within the financial system of Brazos County. All income to the District will be maintained in appropriate accounts in accordance with Generally Accepted Accounting Principles. Appropriate records of all income and disbursements from these accounts will be kept by the District. Summary records shall be reviewed and approved by the Board quarterly. No appropriation of money from these accounts shall be made unless unanimously approved by the Board. 5.6 District Member Contributions. Each District Member shall annually budget for and contribute its proportionate share of funding as described below to the District to be held in the accounts described in Paragraph 5.5 above. Contributions are payable monthly but in no event less often than quarterly. The District Members agree that funding for District Members shall be equal to one-third (1/3) of the budgeted cash amounts of the District for the next fiscal year. Brazos County shall, until agreed otherwise in writing, contribute in addition to its one-third of the budget amount, the current District's physical facilities including utilities and janitorial services, auditing services, accounting services, purchasing services and human resources services, and inclusion of District employees in the County's retirement, health insurance and worker's compensation programs and provide general liability and errors and omissions liability insurance coverage pursuant to the County's then current insurance policy insuring against risks and claims arising out of the operation of the District,without charge to the District. 5.7 Fund Balance. All unencumbered funds at the close of a fiscal year shall be deposited into the District's Fund Balance to be designated for use for public health services mutually beneficial to each District Member or shall be used to reduce budget contributions of the District Members in the following fiscal year. No appropriation of money for such later use shall be made unless unanimously approved by all District Members. All payments made to the District shall be from current revenues of each District Member. 5.8 Invoice. Premised upon the approval of the Budget by the Board and the governing body of each District Member of its contribution amount for the next succeeding year, the Director shall send an invoice to the appropriate financial department of each District Member, setting forth the cash contribution due and owing for that budget year. Each District Member's contribution shall be paid monthly or at the District Member's election, quarterly. VI. DISSOLUTION 6.1 Events Initiating Dissolution. The District shall dissolve and its affairs shall be wound up on the first to occur of the following: a. the written consent of all District Members; b. the failure of a District Member to make its annual contribution unless the business of the District is continued by the consent of all remaining District Members; c. failure of District to fulfill its legal requirements in order to maintain its affiliation with the Texas Department of State Health Services. 9 6.2 Liquidation Process. On dissolution of the District, the Director shall act as liquidator. The Director shall proceed diligently to wind up the affairs of the District and make final distributions as provided herein. The costs of liquidation shall be borne as a District expense and shall be paid out of the District's available accounts as described in Paragraph 5.5 above. Until final distribution, the Director shall continue to operate the District properties with all of the power and authority of the Director. The steps required to liquidate the District are as follows: 6.2.1 Accounting. As promptly as possible after an event of dissolution and again after final liquidation, the Director shall cause a proper accounting to be made by a recognized firm of certified public accountants of the District's assets, liabilities, and operations through the last day of the calendar month in which the event of dissolution occurs or the final liquidation is completed, as applicable. 6.2.2 Notice. The Director shall cause the notice of such dissolution to be mailed to each known creditor of the District. 6.2.3 Liabilities. The Director shall pay, satisfy or discharge from District funds all of the debts, liabilities and obligations of the District (including, without limitation, all expenses incurred in liquidation)or otherwise make adequate provision for payment and discharge thereof (including, without limitation, the establishment of a cash escrow fund for contingent liabilities in such amount and for such term as the Director may reasonably determine). To the extent the District's liabilities exceed its assets, the District Members shall, in equal shares, contribute an amount sufficient to discharge such liabilities. 6.2.4 Assets Remaining. All remaining assets, if any, of the District shall be distributed to the District Members as follows: 6.2.4.1 In Kind Contributions. All assets which were originally received by the District as in-kind contributions and which are still in the possession of the District at the time of final distributions shall be returned to the contributing District Member. 6.2.4.2 Sale. All remaining property and assets shall be distributed equitably among the District Members pursuant to terms of a written mutual agreement. A dollar value representing the value of property received by each Member through the distribution process in this subparagraph 6.2.4.2 (the "Individual Deduction Amount") shall be allocated to each party. If the District Members are unable to negotiate an agreement for the equitable distribution of all or any of the remaining property, such remaining property shall be sold by sealed bid or auction in accordance with applicable laws. The proceeds of such sale and/or auction will be distributed equitably among the District Members as follows: the total value of proceeds received from sale and/or auction shall be added to the total value of property distributed to the parties under this subparagraph 6.2.4.2 (the "Total Gross Value"); the Total Gross Value shall be divided by the number of District Members participating at the time of dissolution (the "Individual Gross Amount Due"); each District Member shall 10 be paid (or reimburse, as appropriate) the difference between the Individual Gross Amount Due and such party's Individual Deduction Amount. • 6.2.4.3 Surplus Property. To the extent allowed by applicable laws governing the disposal of surplus property,the parties may agree to donate items of personal property to authorized entities. 6.2.5 In-Kind Contributions. All distributions in kind to the District Members, as set forth in Paragraph 6.2.4.2 above, shall be made subject to the assumption of liability of each recipient Member for costs, expenses, and liabilities associated with such asset theretofore incurred or for which the District has committed prior to the date of distribution. The distribution of cash and/or property to a District Member in accordance with the provisions of this section constitutes a complete distribution to the District Member of all the District's property and constitutes a compromise to which all District Members do hereby consent. 6.2.6 Applicable Law. All actions shall be exercised in accord with existing local, state, and federal law, rules and regulations as they pertain to the termination of personnel, property and the responsibility to provide for services. VII. MISCELLANEOUS 7.1. Effective date. This Agreement, as amended and restated, is effective when approved by the governing body of all District Members, and signed by the appropriate officer of each governing body. 7.2. Entire agreement; modifications severability. This Agreement supersedes all prior Agreements relating to the subject matter herein and contains the entire understanding of the parties hereto relating to the subject matter contained herein. This Agreement may not be modified or amended without a written agreement approved by the governing bodies of each of the District Members. The section headings herein are for convenience and reference, and are not intended to define or limit the scope of any condition, term, or provision of this Agreement. If any provision of this Agreement is held to be invalid for any reason, the remainder of the Agreement shall continue in full effect. 7.3. Governing law and venue. This Agreement is governed by the laws of the State of Texas and the Federal government, and should be construed to carry out the intent of the Local Public Health Reorganization Act, Chapter 121 of the Texas Health and Safety Code. This Agreement is expressly made subject to the Charters, ordinances, or orders of all District Member entities existing as of the effective date of this Agreement. This Agreement is performable in Brazos County, Texas, and the parties hereto agree that any action brought to enforce or interpret this Agreement shall be brought in Brazos County, Texas. 7.4. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the respective parties hereto. No District member shall assign or subcontract this Agreement or any right, duty, or obligation hereunder, in whole or in part, without the express written consent of the remaining District Members. 11 7.5. Multiple copies. This Agreement shall be executed in multiple copies, each of which shall be deemed an original. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day of F-i &. , 20 .(0 ( ) ATTEST: CITY OF BRYAN itt ( By: MARY LYNNE STRATTA, City Secretary MARK CONLEE, Mayor APPROVED AS TO FORM: APPROVED AS TO SUBSTANCE: J IS HAMPTON, City Attorney DAVID k WATKINS, City Manager ATTEST: CITY OF COLLEGE STATION By: CONNIE HOOKS, City Secretary BEN WHITE, Mayor APPROVED: APPROVED: HARVEY CARGILL, City Attorney GLENN BROWN, City Manager ATTEST: BRAZOS COUNTY, TEXAS By: KAREN MCQUEEN, County Clerk RANDY SIMS, County Judge 12 7.5. Multiple copies. This Agreement shall be executed in multiple copies, each of which shall be deemed an original. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the I day of �hr�a r , 2040. ATTEST: CITY OF BRYAN By: MARY LYNNE STRATTA, City Secretary MARK CONLEE, Mayor APPROVED AS TO FORM: APPROVED AS TO SUBSTANCE: JANIS HAMPTON, City Attorney DAVID WATKINS, City Manager ATTEST: CITY OF COLLEGE STATION 4/ CZ, .1,C.e By: CONNIE HOOKS, City Secretary BEN WHITE, Mayor APPROVED: APPROVED: /99Y11/;44#7,t2 I HARVEY CARGIL , City Attorney GLENN BROWN, City Manager ATTEST: BRAZOS COUNTY, TEXAS By: KAREN MCQUEEN, County Clerk RANDY SIMS, County Judge 12 STATE OF TEXAS ) ACKNOWLEDGMENT COUNTY OF BRAZOS ) This ins,rument was acknowledged before me on the i x- day of __ CU,L. , � 20k, by l)//hL-6 , in the capacity as Mayor of the City of Colle e Station, a Texas home-rule municipal corporation,on behalf of said corporation. 0 TANYA MSC i-((-2t7e e-/- o P c in and for NUTT [ __ __ j� Notary Public,State of Texas the State of Texas f;. * My Co Expires ; �° FEBRUARY 14,2014 7.5. Multiple copies. This Agreement shall be executed in multiple copies, each of which shall be deemed an original. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the ±fL day of r�ce�r , 200. ATTEST: CITY OF BRYAN By: MARY LYNNE STRATTA, City Secretary MARK CONLEE, Mayor APPROVED AS TO FORM: APPROVED AS TO SUBSTANCE: JANIS HAMPTON, City Attorney DAVID WATKINS,City Manager ATTEST: CITY OF COLLEGE STATION By: CONNIE HOOKS, City Secretary BEN WHITE,Mayor APPROVED: APPROVED: HARVEY CARGILL, City Attorney GLENN BROWN,City Manager ATTEST: BRAZOS C CNTY EXA / C '(e By: /- KAREN MCQUEEN, Coun Clerk RANDY S,County Judge 12 k � ice'. 101 TYOFiS1 ' BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Overpayments • a. Tax Lien Loans SPV, LLC -$275.00 • b. David & Michelle Latham -$3,000.00 Payment in Error • c. Club Car Wash-$36,010.04 "O: Commissioners Court )ATE: 01/08/2025 :ISCAL IMPACT: False BUDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type CC Refund Request 1 7 25 (002).pdf Tax Refund Applications Backup Material Melissa Leonard, PCAC Brazos County Tax Assessor/Collector. 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax • REFUNDS PENDING 01/07/2025 REQUESTOR TAX LIEN LOANS SPV LLC ADDRESS 3432 GREYSTONE DR STE 200 AUSTIN TX 78731 OWNER NAME ANA ROSALES PROP ID # 28617 REFUND AMOUNT $ 275.00 REQUESTOR DAVID &MICHELLE LATHAM ADDRESS 13464 I AND G RD COLLEGE STATION TX 77845 OWNER NAME DAVID&MICHELLE PROP ID# 48628 REFUND AMOUNT $ 3000.00 • REQUESTOR CLUB CAR WASH ADDRESS 9315 SPRING CYPRESS RD, STE A, SPRING,TX 77379 OWNER NAME DT RETAIL PROPERTIES LLC PROP ID# 374161 REFUND AMOUNT $36010.04 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# • REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT • REQUESTOR ADDRESS • OWNER NAME PROP ID# REFUND AMOUNT _ r ---APPLICATION FOR TAX REFUND • Collecting Office Name • Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,F1,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten, Navasota ISD OWNER'S NAME AND ADDRESS ROSALES ANA CARMEN 2.400k050 1403 W 24TH ST BRYAN TX 77803-1473 PROPERTY DESCRIPTION • Legal: HENDERSON REVISED,BLOCK 2, LOT 3 &4 Address: 1403 W 24TH ST , Account# 28617 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 11/30/2024 $275.00 $275.00 Taxpayer's reason for refund: OP-Overpayment REFUND TO: • TAX LIEN LOANS SPV LLC 3432 GREYSTONE DR STE 200 • • AUSTIN TX 78731 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." OD/ /4 / (1-116 1101A nature DD ate 1931' `4V}V reklittOlelL51,APA46All" Phone# Email Aress if you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETE'• ' : ION Th x-ref d is •p• oved j Disapproved // • Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date MELISSA LEONARD, PCAC PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR • -_RecetptKiumber 4151 COUNTY PARK CT 3389337 BRYAN,TX 77802 Date Posted . 11/30/2024 PayinentType , - P Payment-Code Over/Refund Total Paid $275.00 PAID BY: TAX LIEN LOAN SPV LLC 3432 GREYSTONE DR SUITE 200 AUSTIN,TX 78731 rProperty ID ' Geo= _' Legal Acres _ __ f - •Amer Name-a_ridAddre_ss_. 28617 317000-0002-0030 -T 0.0000 - _ ROSALES ANA CARMMEN --__��., _-__--- 1403 W 24TH ST i-__-_-__'�_ Legal -_ Des_crlption___ _• , __�^ _____�..• BRYAN,TX 77803-1473 I�SItus • • � DBA Name • 1403 W 24TH ST , [-Entity• " " .:•Year Rate Taxable Valuer Stmt.# -Vold Ortginal Tax giscnts __P$I Att Fees Qvera�e Amount Pd. 2 REFUND ENTITY 2023 0.00000 0 149429 N 275.00 0.00 0.00 0.00 0.00 275.00 BRYAN ISD 2023 0.94920 184,743 112868 N 0.00 0.00 0.00 0.00 0.00 0.00 CITY OF BRYAN 2023 0.62400 184,743 112886 N 0.00 0.00 0.00 0.00 0.00 0.00 BRAZOS COUNTY 2023 0.40970 184,743 112866 N . 0.00 0.00 0.00 0.00 0.00 0.00 275.00 Balance Due As Of 11/30/2024: 3551.53 Tender Description : --Amount! Check 9395 -. 275.00 275.00 • • • Operator Satch-____-._ _ _ Total Paid} trnoofe 64188.(12/ 12024TM) _ _ Page:1 Receipt issued to Accordance with Section 31.075 of the Texas Property Tax Code Truo Want*l . _- - - - — - - -- -- -- - APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station • 4151 County Park Court Bryan ISD,College Station ISD,F1,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD - OWNER'S NAME AND ADDRESS W J`•JLEATHAM DAVID&MICHELLE REV LIVING TRUST /r134641AND GN RD iAi ik: COLLEGE STATION TX 77845-3323 PROPERTY DESCRIPTION <Re_ Legal: WILLOW ESTATES PH 2, BLOCK 8,LOT 11 /11---j---",,� Address: 2502 LONG DR , 777 g1 Account# 48628 9 6 l TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2024 12/20/2024 $7050.06 $3000.00 `r-- Taxpayer's reason for refund: OP-Overpayment REFUND TO: LEATHAM DAVID&MICHELLE REV LIVING TRUST 13464 l AND GN RD COLLEGE STATION TX 77845-3323 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." 24 /,....4„, .41 Signature Date 5 ^ 7-7-7 - 6 ?qci p — Lec1/441,041eTawwoe,,u Phone U Email Address If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. • TAX REFUND DETERMIN ION The ii• is l roved j Disapproved Authorized Officer Signature D e J Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature • Date -- — -- ---- MELISSA LEONARD, PCAC PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Number----- 4151 COUNTY PARK CT 3397157 BRYAN,TX 77802 Date Posted ' -T _ ,1TJ2012o24 PaymentType ' e : P Payment Code . • OverlRefund. Total•P-akd $7,050.06 PAID BY: • LEATHAM DAVID &MICHELLE REV LIVING TRUST 13464 I AND GN RD COLLEGE.STATION,TX 77845-3323 _Property ID__ ---Geo •-�-'-- ••-_•-___-_-"-_-_---•' -_-- -Legal Acres�_-—-_-_-_"_- I __ _ =Owner Name and Address ; 48628 663000-0208-0110 - _ --� - - ;0.0000 LEATHAM DAVID&MICHELLE REV LIV ;_ M —_'--_- - Legal.Descri Lon 134641 AND GN RD - p o�_ �__ _ .- ___ ._ COLLEGE STATION,TX 77845-3323 'WILLOW ESTATES PH 2,BLO—CK 8,LOT 11 i.Sltus - - -- --- ------•-- - --- DBA Nam _e -- _..--.. LONG 2502 DR , Entity " • Year Rate Taxable Value Stmt'# Void _Original Tax Dlsc_n0.00 _ts :P&l Att Fees OverageAmountPd. Z REFUND ENTITY 2024 00 00 0. 0 0 15016 _ N _ 9 3,000.00 _ 0.00 0.00 0.00 3,000.00 BRAZOS COUNTY 2024 0.41970 203,459 77387 N 553.92 0.00 0.00 0.00 0.00 853.92 CITY OF BRYAN 2024 0.62400 203,459 77387 N 1,269.59 0.00 0.00 0.00 0.00 1,269.59 BRYAN ISD 2024 0.94690 203,459 77387 N 1.926.55 0.00 0.00 0.00 0.00 1,926.55 7,050.06 • Balance Due As Of 12/20/2024: -3000.00 Tender Details _ Description , Amount; Check 876 7050.06 7050.06 • • • • Operator Batch , - •-- _-- -�_ `-� - ._ :_ '.. ' . " Total Paid: tmoo-re 54422(1212012024TM) - _ • - — 7,050.06' Page:1 Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code Tn®Adamnllan me. APPLICATION FOR TAX REFUND Collecting Office Nome Collecting Tax•for:.(taxing entities) B_razos County Tax_Office Brazos County,•Cityy of Bryan,City Of College Station • 4151 County Park Court. Bryan ISD,_College.Station ISD;P1,F2,l.F4,. Bryan,Texas 77802 Ph.9794715,9930 City.of Kurten,Navasota• ISD OWNER'S NAME AND ADDRESS "DT RETAIL PROPERTIES LLC .500 VOLVO PKWY • • "CHESAPEAKE VA 23320-1604 PROPERTY DESCRIPTION Legal: VILLA MARIA WAL-MART ADDN,BLOCK B,LOT 11A,ACRES 2.2 DOLLAR TREE. • Addtess: 1654 W VILLA NiARIA RD , Account# 374161 • TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund•Arnount Requested ZREFUND t2024 12/02/2Q24 '$36,010.04 $36,010.04 Taxpayer's reason for refund: PAYMENT IN ERROR REFUND TO: CLUB CAR WASH %AMY PALM 9315 SPRING CYPRESS RD,STE A SPRING,TX 77379 • Sign below and return form to the Brazos CountyTax Office. "I hereby apply for the refund of the above-described taxerand certifythat the informatlon:an this form is true.aridcorrect," Signature r ) bird FI- 2 g7 SID •Art-\0*-\ )1M--leec daracvom ar. Phone* EmaRAddress If you make a false statement on this application,you could be found guilty of a Gass A misdemeanor or a state jail felony udder Texas Penal Code Section 37.10. • • TAX REFUND DETE:. ! ATION • • Nal is [ •proved ] a j_approved • ./ /03---- Authorized Officer Signature D to Authorized Officer of taxing unit for•refund applications over amount required under Section 31.11 Tax Code. • Authorized Officer Signature Date I AA IRCI#C11" 1 v 111.0v14U4.4,+vv.ivruv, . **DUPLICATE" MELISSA LEONARD, PCAC PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR ;Receipt:Number„ j 4151 COUNTY PARK CT 3386635 BRYAN,TX 77802 ' patePOsted '3z 11/30/2024 Payment Type - P Pa ment.Cade 4., Full Mal Paid $36,010.04 PAID BY: Amy Palm al Acres•. t -.4 ' ?4b -= •Property.lD •Geo ::` •�• •:X&eg� L;'- .;_,Owner Nair?.and Address . ``; 374161 634070-0002-0110 i 2.2000 ; ' DT RETAIL PROPERTIES LLC f 500 VOLVO PKWY Legal Description _ J ; CHESAPEAKE,VA 23320-1604 VILLA MARIA WAL-MART ADDN,BLOCK B,LOT 11A,ACRES 2.2 DOLLAR TREE •Situs;, . •DBA Name , _# i 1654 W VILLA MARIA RD , j• - L.Entity. , Year, ,Rate: Taxable Value Stint# Void, Original Tax Olscnts P&I Att.Fees_OJerage Ani:1/10dJ BRAZOS COUNTY 2024 0.41970 1,809,004 39344 N 7,592.39 0.00 0.00 0.00 0:00 7,592.39 BRYAN ISO 2024 0:94690 1,809,004 39344 N 17,129.46 0.00 0.00 0.00 0.00 17,129.46 CITY OF BRYAN 2024 0.62400 1,809,004 39344 N 11,268.19 0.00 0.00 0.00 0.00 11,268.19 , 36,010,04 Balance Due As Of 11/3012024: .00 Tender • Details . • .,< Description., . . Amount Electronic Check 24120214046834B22F82 36010.04 36010.04 • • pejator Batch. .. . . 'r. TowPaldj ahines 54140(PMT Internet EC' . 36,010.04 _ _ Page:1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code TneAwrabil.im -11 f4.1dI �hl6.5 BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Budget Office NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: • FY 24/25 Budget Amendments 14.01 - 14.02 -O: Commissioners Court 'ROM: Nina Payne )ATE: 01/08/2025 :ISCAL IMPACT: False 1UDGETED: False )OLLAR AMOUNT: $0.00 ACTION REQUESTED OR Request approval. \LTERNATIVES: ATTACHMENTS: File Name Description Type 14 Coversheet.pdf FY 2025- 14 Coversheet Cover Memo 14.01 - 14.02.pdf FY 2025 Budget Amendments 14.01 -14.02 Budget Amendment BRAZOS COUNTY,TEXAS BUDGET AMENDMENT(S)FOR THE 2024-2025 BUDGET YEAR NO.24/25 14.01-14.02 On this the 14th day of January 2025 at a regular meeting of the Commissioners'Court,the following members were present: A.Duane Peters,County Judge,Presiding B. Bentley Nettles,Commissioner,Precinct 1 C. Chuck Konderla,Commissioner,Precinct 2 D.Fred Brown, Commissioner,Precinct 3 E. Wanda Watson,Commissioner,Precinct 4 F.Karen McQueen,County Clerk The following proceedings were held: THAT WHEREAS, on 14th day of January 2025 the Court heard and approved a budget amendment(s)for the 2024-2025 budget year for Brazos County, Texas; and WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2024, the following amendment(s)to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 14th day of January 2025. IRE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget • • BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24/25-14.01 1/14/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE County Specialty Court General Fund Program Other Revenue Revenue 100.00 County Specialty Court General Fund Program Supplies and Other Charges Expenditure 100.00 • • • General Fund To recognize a donation of ten(10)-$10 gift cards to be used for incentives in the Brazos County Specialty Court Program.Donation was approved on December 31, 2024. • { SAM� Aate: •, 1!7/2025 ) L.•- ,__County Judge Approval ate _I . q•-•4. �,ai aia^:KH -^.s ,�s ; ,, fi,.-.x�,r� s.. s FoS�-Oracl�'e gt3��Qitly ,�,v h��:a �i - . : . . �� FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 22700100 46023000 100.00 _ 01000 22700100 60010000 100.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24/25-14.02 . 1/14/2025 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE County Specialty Court General Fund Program Supplies and Other Charges. Expenditure 950.00 County Specialty Court General Fund Program Contractual Services Expenditure 950.00 General Fund Reallocation of finds to the correct account to cover GPS curfew monitoring that took place in July 2024. 3 S t I t � .t ' 4 � L i rNNP t s 9 Date 1i8(202 y Coutitq Judge Ap royal Date : ��y^pC-4 - R q�. `{ sFPf"stt r9a.Ws+' Tir.R S. . ^_.c� .acv� . ���4 �~ S.I � �'P 6�y5F� `s{� K&"*+ FUND , DIV ACCT Change In Budget ACCOUNT NAME 01000 22700100 60350000 (950.00) 01000 22700100 71025000 950.00 4.11i k, 11* n �� x -L. fin' • F=k.Ra� BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: Human Resources NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: • Approval of Personnel change of Status "O: Commissioners Court )ATE: 01/09/2025 :ISCAL IMPACT: False BUDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Employment Separations - Public - 01 Cover Sheet Cover Memo 14-25.pdf Personnel Change of Status (Jan 9,2025) Commissioners' Court Date: 01-14-2025 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Employment Department Name " Employee Name Emergency Management-Administration Morris,Jason Separations Department Name Employee Name Commissioners Court-Administration Aldrich,Steven Commissioners Court-Administration Berry,Nancy Commissioners Court-Administration Coffman,Cheryl County Auditor-Administration Murph,Beverly County Court at Law#2-Administration Aguilar,Grade County Judge-Administration Grimm,Chloe Exposition Center-Administration Mehlhoff,Gavin Juvenile Services-Detention Parks,Tenicia Road&Bridge Holmes,Shane Road&Bridge Jones,Jon Sheriff's Office-Jail Administration Lemba,Christian Sheriffs Office-Administration Schaefer,Annette Tax Assessor-Collector-Administration Johnson,Donald Personnel Action Forms Department Name Employee Name • Constable 2-Administration Beaty,Benjamin Exposition Center-Adminitration Holliday,Bobby Landscape Smithey,Russell Sheriffs Office-Jail Administration . Alvarado,Antonio Sheriffs Office-Jail Administration Fisher,Michael Sheriffs Office-Jail Administration Guthrie,Jordan Sheriffs Office-Jail Administration Hyson, LaKendric Sheriffs Office-Jail Administration Ornelas,Cesar Sheriffs Office-Jail Administration Turner, Lapeatrice Sheriffs Office-Jail Administration Vardeman,Jeffrey , r."'—', Approved in Commissioners' Court: 01-14-2 ..,di) ...__, 25 County Judge's or Commissioner's Signature: ..�.• O . BRAZOS COUNTY BRYAN, TEXAS )EPARTMENT: NUMBER: )ATE OF COURT MEETING: 1/14/2025 TEM: Approval of Payment of Claims: • a. 8207263 -8207423 • b. 9203212 -9203263 -O: Commissioners Court )ATE: 01/09/2025 :ISCAL IMPACT: False 3UDGETED: False )OLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Bill List-Public 01.14.25.pdf Payment of Claims Backup Material ............ .��'. 'ice• � *'O[. Pr"`OF gF�.• BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 1/14/2025 ITEM: Approval of Payment of Claims: • a.8207263-8207423 • b.9203212-9203263 TO: Commissioners Court DATE: 01/09/2025 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tvoe Bill_List-Public 01:14.25•pdf Payment of Claims Backup Material Bill List Internal 01.14.25.pdf Payment of Claims-Internal Backup Material • • Duane Peters Date pr—rfe-ctr. ejv County Judge _