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HomeMy WebLinkAbout2024/12/03 Regular Session 10:00AM I* ACVi t MINUTES DECEMBER 3, 2024 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, December 3, 2024 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk,Absent. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Watson 2. Call for Citizen input and/or concerns Tanner Stovall expressed his opposition to the East Loop project in its entirety. He noted the issues that it would bring to his family, friends and neighbors as well as their business and rural life style. Beverly Greenwood a representative of noeastloop.com, also expressed her opposition to all routes of the East Loop project. She too is concerned about losing or damaging the rural life style, agricultural land, and productivity. She also noted concerns of creating an urban sprawl and demographic segregation. Keith Ballasy stated his opposition to the East Loop, as well. He shared that he bought land and built his dream home in 2020, and the. East Loop will run through the middle of his property. He noted concerns about losing the calm and peaceful rural life style in Brazos County. Scott Lovett expressed concern regarding legal compliance with Senate Bill 2038 by the City of College Station and Brazos County throughout the platting process for his property. General Counsel, Bruce Erratt clarified that the issue is with the legislature and is not an issue created by the City or County. Mr. Lovett submitted additional information for the minutes, a copy is attached hereto. Chris Barnes thanked the court for the opportunity to express his opposition to the East Loop project. Mr. Barnes shared concerns about Brazos County becoming a large urban area that could bring additional crime, traffic and chaos to the community. Consider and take action on agenda items: 3 -11 3. Approval of appointment of Thomas Goehl to the Brazos County Emergency Service District(ESD)#3 for the unexpired term of Doug Weedon ending December 31, 2025. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 4. Approval of cancellation of Commissioners Court for the week of December 23-27, 2024 in observance of the Christmas holidays. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 5. Approval requested from the Brazos County Public Defenders Office to pay the following invoices to USA Certified Interpreters LLC for interpreting services and mileage provided during FY 2024. A Purchase Order was not obtained in advance. • a. Invoice#2720 in the amount of$380.40 • b. Invoice#2768 in the amount of$380.40 Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 6. Approval of CIP#25-570 Commissioning Services - Brazos County Administration Building Pricing Proposal for$186,000.00 with Tom Green& Company Engineers, Inc. Commissioner Aldrich asked for justification on the proposal. Project Manager Trevor Lansdown explained that the proposal is to secure independent engineers to look out for the County's best interest through the entirety of the project. A copy of the service contract is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 7. Tax Refund Applications for the following: Overpayments • a. Oakwood MHC LP CIO Node! Parks -$22.42 • b. Jocelyne Deluna-$23.77 Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 8. Personnel Change of Status. • Approval of Personnel Change of Status. A copy of the Personnel Change of Status is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 9. Payment of Claims. Claims 8206682-8206766 9202927-9202987 Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 10. Convene into Executive Session pursuant to Texas Government Code§551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer. At this point, the County Judge announced the Court would consider items 12 through 15 and then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:30 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to Section 551.071 as stated above. The following individuals were asked to stay for the session: Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade,Assistant General Counsel Nina Payne, Budget Office Katie Connor,Auditor Marci Turner, First Assistant Auditor 11. Consider and possible action on Executive Session. At 10:50 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 12. Acknowledgement of the 2024-2025 Budge to Actuals by Fund as of November 25, 2024. Acknowledgement of the 2024-2025 Contingency Budget to Actuals by Fund as of November 25, 2024. The Court acknowledged receipt of the 2024-2025 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of November 25, 2024. 13. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 36 juveniles in the detention center, 24 are male, 12 are female, and.42 have electronic monitors. Ms. Ricketson informed the Court about the status of an escaped Juvenile. She stated that the detainee that escaped on Friday was apprehended without incident. Ms. Ricketson thanked all law enforcement that assisted on the matter. 14. Sheriff's report on inmate population. Sheriff Wayne Dicky reported there were 763 inmates in jail, 618 inmates are male, 145 are female, and 32 have electronic monitors. 15. Announcement of interest items and possible future agenda topics. Commissioner Aldrich noted that there are a lot of great opportunities happening in our community this time of year, he encouraged the community to be safe and go out and enjoy. Commissioner Watson thanked the community for stepping up and helping their neighbors during hard times. The Southgate Village Apartment complex has been without gas since before Thanksgiving, leaving the residents with no heat or hot water.A number of groups in the community, including some churches, schools and the Salvation Army have helped to provide food and meet other needs. She asked for prayer for the residents and encouraged the community to get out and help. Commissioner Konderla announced the KBTX Food For Families Food Drive is taking place on December 4, 2024, at the Brazos Center from 5:00 am -7:00 pm.Additional information can be found online at Food For Families 2024. Commissioner Watson encouraged the community to support the Food Drive. 16. Adjourn. .. E .°j' T.. • *, j*i The foregoing minutes of the Commissioners Court Meeting held December 3, 2024, have been examined and are approved in open Court this 7th day of January 2025, in Bryan, Brazos County, Texas. i /J via Duane Peters Bentley Ne re County Judge Commissioner, Precinct 1 Chuck Konderla red Brown Commissioner, Precinct 2 Commissioner, Precinct 3 Wanda J. Watson Commission, , Precinct 4 Attest: %e4,67 iCSAC ime'Le-- . Karen McQueen County Clerk FILED FOR RECORD Z n o DATE I I ._—cal —oc paL,J � ' AT ' 35 O'CLOCK M , g KAREN MCQUEEN t, : irk; BRAZO COUTY LERK F1,.Q1r lr" ' ,, , B. . : OS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON DECEMBER 3, 2024 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS OS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803 THE PUBLIC MAY WATCH THE MEETING LIVE ON THE BRAZOS COUNTY COMMISSIONERS COURT YOUTUBE CHANNEL AT: HTTPS:/ .YOUTUBE.CO RAZOSC UNTY3227 1. Invocation and Pledge of Allegiance , • U.S. and Texas Flag -Commissioner Watson 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 -11 3. Approval of appointment of Thomas Goehl to the Brazos County Emergency Service District(ESD)#3 for the unexpired term of Doug Weedon ending December 31, 2025. 4. Approval of cancellation of Commissioners Court for the week of December 23-27, 2024 in observance of the Christmas holidays. 5. Approval requested from the Brazos County Public Defenders Office to pay the following invoices to USA Certified Interpreters LLC for interpreting services and mileage provided during FY 2024. A Purchase Order was not obtained in advance. • a. Invoice#2720 in the amount of$380.40 • b. Invoice#2768 in the amount of$380.40 6. Approval of CIP#25-570 Commissioning Services- Brazos County Administration Building Pricing Proposal for$186,000.00 with Tom Green & Company Engineers, Inc. 7. Tax Refund Applications for the following: Overpayments • a. Oakwood MHC LP C/O Nodel Parks -$22.42 . b. Jocelyne Deluna-$23.77 8. Personnel Change of Status. ✓ Approval of Personnel Change of Status. 9. Payment of Claims. 10. Convene into Executive Session pursuant to Texas Government Code§551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer. 11. Consider and possible action on Executive Session. 12. Acknowledgement of the 2024-2025 Budge to Actuals by Fund as of November 25, 2024. Acknowledgement of the 2024-2025 Contingency Budget to Actuals by Fund as of November 25, 2024. 13. Juvenile director's report on detention population. 14. Sheriff's report on inmate population. 15. Announcement of interest items and possible future agenda topics. 16. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four minutes per person. Public participation sign-up sheets must be submitted at least five(5)minutes prior to the start of the posted meeting time. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V, Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code.Accordingly,members of the public in attendance at any Regular,Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the presence of the Court.Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting.Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group.Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees,individually or collectively.Accordingly, profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions: 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting.During the public comment period,speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies,recite eAsting policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106, Bryan,TX77803 is wheelchair accessible.Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements,please call(979)361-4102. Pg of ,eyi BRAZOS COUNTY COMMISSIONER' S COURT 3 DAY OF \ e_if2, ,c , 20 /0 /PM, u/ar Name Organization (PLEASE PRINT) (PLEASE PRINT) ( orn Couf- C;�rn er,G hut. C ) C -n NAV€ V- r5 -Abwmaun, j /Uiu , - 7eeb/,l Go{' fie 67t,;te,i) y k lie 77.E-° 1NLE 6eraMitit'D c. 1 to& oeavi '-r2tue.,rtJ pos 7 ne__ :gq /ce,iLh ( 1/V Y Lt� 1,.', n1on AA'r -7 , IC 1 ( c t et 4 ,4( N d Imo. if kf, 1d, v n ,r • Pgo of_y BRAZOS COUNTY COMMISSIONER' S COURT 'D DAY OF bpr,L, ( , 20 a L( to - a /PM, Name Organization (PLEASE PRINT) (PLEASE PRINT) 0 r-1 ( 4P iv , cez /./44,49 11 . a 4_, fr. s Moro -iv orwx.- viii-or- CLo4c (C' iir.1;-C-c4 )/t- cc-eV— Ple _C .A 1\ ssn \ 5LuieclikAUfn. Sip-kAcqr iv\c_kus ( ` e (-) - Fc CLsccc_ Ec n- Pgaof BRAZOS COUNTY COMMISSIONER' S COURT 3 b. 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(b) The owner or owners of the majority in value of an area consisting of one or more parcels of land in a municipality's extraterritorial jurisdiction may file a petition with the municipality in accordance with this subchapter for the area to be released from the extraterritorial jurisdiction. Sec. 42.105. RESULTS OF PETITION. (a) A petition requesting removal under this subchapter shall be verified by the municipal secretary or other person responsible for verifying signatures. (b) The municipality shall notify the residents and landowners of the area described by the petition of the results of the petition. The municipality may satisfy this requirement by notifying the person who filed the petition under Section 42.102. (c) If a resident or landowner obtains the number of signatures on the petition required under Section 42.104 to release the area from the municipality's extraterritorial jurisdiction, the municipality shall immediately release the area from the municipality's extraterritorial jurisdiction. (d) I)ttaV l nicrpalrty fa rAt_takdlOcti n tblird ease fntarea un''e/er Su sectro; (c)by the later of the t45'f,i,da;y after the date the municipality receives the petition or the next meeting of the municipality's governing body that occurs after the 30th day after the date the municipality receives the petition, ,,e area rs'r 'le s d b-y_op:6at an ofGa:;w' County Commissioner's Meeting 12/3/2024 ETJ Release Petition-Saddle Creek II, LLC-96.52 Acres,Stousland Rd ,ette Bri f,YGdi-auth rettib Ara "Fal'c �odlege S i�o Ci FAt orne Regarding Petitioners'rights under SB 2038 Filed September 27th, 2024 with the Supreme Court of Texas Quotes: - This law gives"Petitioners the unilateral right to opt out of a city's ETJ and thereby avoid any possibility of enforcement by the City of regulations" - By its plain language, Subchapter D states that the owners of property in a city's ETJ that desire their property be removed from that city's ETJ need only submit a valid petition to the city to accomplish the release." - ,er _v_,4 79.9003 TJ� 6reTis direlt at a't�ly gardie of datti r?hefecvlvi gttoltglt aMffir_ afiveranio�n' lf:15 itig " - "No Court has ruled that the "opt out"provisions in Subchapter D are unconstitutional." - "The mere fact that the law has been challenged[by the City in Grand Prairie v The State of Texas]has no bearing on the statute's applicability." - "The Legislature has given Petitioners a simple, unencumbered remedy to permanently resolve this hypothetical[ETJ]dispute." - "Petitioners are now in complete control as to whether the City can ever enforce any of the (ETJ]regulations against their properties." - "Petitioners could opt out today." - "Under the plain language of the new statute, Petitioners have the authority to eliminate any possibility of the City's enforcement of the(ETJ]regulations" Brazos County Emergency Service District # 3 3708 East 29th Street #206 Bryan, TX 77802 22 November 2024 Brazos County Commissioners Court Office of the County Judge 200 South Texas Ave., suite 332 Bryan Texas 77803 Re: B.C.E.S.D. #3 Commissioners. Honorable Duane Peters: I am pleased to recommend the following individual for Fire Commissioner to be appointed to replace Doug Weedon who has resigned. . Thomas Goehi 5021 Winding Road College Station, TX 77845 Phone: 979-220-7671 E-Mail: thomascstx@gmail.com Respectfully submitted, Jerry Merker President Brazos County ESD #3 ca TEOF14, )401\ -. 0 '• /-e".'"rAo-!`. BRAZOS COUNTY BRYAN, TEXAS APPOINTMENT The Commissioners Court of Brazos County does hereby approve the appointment of Thomas Goehl to the Brazos County Emergency Service District #3 Unexpired term ending December 31, 2025. gtllh6 11 _ Duane Peters Date County Judge to •' :`-t om rA-. • -ii'' N 4, *i .,..,,,, ,• - vi.,,, . O. NT F q.,. BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 12/3/2024 ITEM: Approval of cancellation of Commissioners Court for the week of December 23-27,2024 in observance of the Christmas holidays. TO: Commissioners Court DATE: 11/25/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tyiz No Attachments Available f Duane Peters Date County Judge https://brazos.novusagenda.cam/AgendaWeblCoverSheet.aspx?ItemTD=29792 1/1 ;may. *: ,IfVT BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 12/3/2024 ITEM: Approval requested from the Brazos County Public Defenders Office to pay the following invoices to USA Certified Interpreters LLC for interpreting services and mileage provided during FY2024. A Purchase Order was not obtained in advance. • a. Invoice#2720 in the amount of$380.40 • b. Invoice#2768 in the amount of$380.40. TO: Commissioners Court DATE: 11/25/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Typg 2720.pdf Invoice 2720 Backup Material 2768.pdf Invoice 2768 Backup Material APPRO 13 (aLE ane Peters Date County Judge INVOICE •••‘111%. Qiiii 4110 USA Certified Interpreters LLC monica@usaitt.com Montgomery,TX 77356 +1 (936)588-9079 Arr . www.usaitt.com Bill to Ship to Brazos County Public Defender's Office Brazos County Public Defender's Office Invoice details Invoice no.:2720 Terms:Due at Time of Service Invoice date:07/11/2024 Due date:07/12/2024 # Date Product or service Description Qty Rate Amount 1. 07/11/2024 Interpreting Services Ramiro Rosas Almansa,1:00,Public 1 $300.00 $300.00 Defender's Office via Video, Maritza. Andriel Gonzalez-Guillen,1:30,Public Defender's Office via Phone,Lane. Jose Gonzalez-Silva,2:00,Public Defender's Office,Sarah. Jose Adan-Aurelio,3:00,Public Defender's Office,Sarah. Salvador Mendez-Hernandez,4:00, Brazos County Jail,Robbie. 2. 07/11/2024 Mileage Miles 60 x 2 120 $0.67 $80.40 Total $380.40 Ways to pay IPay vmSA go �K BANK p Perrfl. mato Overdue 07/12/2024 Pay invoice INVOICE °® USA Certified Interpreters LLC monica@usaitt.com 110 Montgomery,TX 77356 +1 (936)588-9079 NFIR www.usaitt.com /.11'.'\, Bill to Ship to Brazos County Public Defender's Office Brazos County Public Defender's Office Invoice details Invoice no.:2768 Terms:Net 15 Invoice date:09/18/2024 Due date:10/03/2024 # Date Product or service Description Qty Rate Amount 1. 09/18/2024 Interpreting Services Atty. Lane D. 1 $300.00 $300.00 Thibodeaux-Ricardo Zapata-Bernal Jail visit at 10:00 am 2. 09/18/2024 Mileage Miles 60 x 2 120 $0.67 $80.40 Total $380.40 Ways to pay 'Pay VISA 1) BANK Pam. venmo Overdue 10/03/2024 Pay invoice Tom Green St. Company Engineers, Inc. October 30,2024 PN 124147C CONFIDENTIAL Trevor Lansdown Brazos County 200 S Texas Ave Bryan,TX 77803 SUBJECT: Commissioning Services RFQ No. 24-135 — Brazos County Administration Building Remodel: Proposal for Commissioning Services Trevor: We appreciate this opportunity to present our proposal for commissioning (Cx) services for the subject project. We look forward to serving you with timely and quality services. As I understand the project, it involves a remodel of the County's administration building that includes a central plant renovation and renovation of the air distribution systems. It is understood that the project has reached the end of design, having issued 100% Construction Documents (CDs), and is in the process of bidding through the construction manager at risk(CMR). TGCE understands that an envelope consultant is already on board for the project. Because a building envelope consultant is already involved in the project, building envelope commissioning by the commissioning authority(CxA) is not included in the current proposal. Cx Services Description To better define the expected Cx scope, I offer the following outline of Cx Services that will be provided.The depth at which certain tasks are performed will be adapted based on specific project 'needs in accordance with the project budget. Other tasks may be added or removed from scope based on project specific needs and confirmation from the Owner. Pre-Construction Phase Cx Services • Review of design documents issued for construction for compliance with general code requirements (primarily related to mechanical systems) and engineering fundamentals. The focus of the review shall be for the purpose of general constructability, functionality, and maintainability of the systems. • Meeting with the Owner for confirmation of critical design elements with Owner's needs and standards. • Review design specifications for appropriate of Cx obligations and provide supplemental Cx specifications/obligations if/as necessary. • Providing Cx review logs to the NE team noting findings from review of design documents to be incorporated into revisions by the design team if/as necessary. • Review of NE responses to Cx log items and confirmation that items were addressed by the NE team appropriately. 3701 Executive Center Drive I Suite 258 I Austin,Texas 78731 I (512)345-7793 I tgce.com Brazos County Administration Building Remodel: Proposal for Cx Services Bid/Solicitation Phase Cx Services • Review Contractor qualifications, bids, and/or CMR's Guaranteed Maximum Prices (GMPs), as applicable for the project delivery type. • Review inclusions/exclusions and clarifications of bids against Contract Documents in coordination with the NE team. Construction Phase Cx Services • Review of pertinent construction documentation, including major equipment submittals, Requests for Information (RFIs), and Contractor's Pay Applications. • Review of addendums, revisions, Architects Supplemental Instructions (ASIs), etc., released during construction. • Lead pre-Cx planning meeting(s) with project stakeholders (construction team, design team, Owner representatives, and others as applicable). a Develop a Cx plan for the construction process to be incorporated into the Contractor's construction schedule, including pre-functional performance checklists (PFPCs), functional performance tests (FPTs), and an integrated systems test (1ST). The level of detail and format of the PFPCs, FPTs,and 1ST will vary depending on the type/size of the project and overall project goals/needs. • Attend construction progress meetings. In general, the CxA's attendance will be virtual, unless in-person attendance is beneficial to the project or if the CxA is already onsite for other Cx activities.Meeting minutes/records to be created and distributed by parties other than TGCE (unless otherwise agreed upon with Brazos County). • Perform progress site visits to the project at critical points during the construction process to review installations and mockups, witness pertinent systems testing and equipment startups where determined to be important by the CxA or Owner, review contractor's pre- functional checks, and witness functional testing. • Create, manage, and issue Cx deficiency logs based on observations made during the CxA's site visits, PFPCs, FPTs,and 1ST. • Develop and issue a Cx report detailing the Cx activities performed, their outcomes, and any remaining work(if applicable) not completed through the Cx process. Protect Close-Out and Warranty Phase Cx Services • Review close-out documentation provided by the NE and Construction teams (e.g., as- builts, record drawings/specifications, record submittals, O&M manuals, etc.)and confirm that all documents required by the OPRs/CFRs and Contract Documents are provided. • Perform warranty site visits to observe site conditions at stages throughout the warranty • period as requested by the Owner. • Confirm that the contractor provides all required Owner training. • If necessary and appropriate, select system testing will be performed in specific seasons where such tests could not be performed in the season of original testing. Understanding of Proposal Exclusions: It is understood that the following items are currently not requested, not applicable, or not expected to be needed by this team. To the extent scope is determined to be otherwise as the project evolves, additional scope can be performed by the CxA with confirmation by the Owner. • Design reviews and other Cx activities will generally be limited to MEP, fire alarm (FA), fire protection (FP). Building envelope Cx is not currently included in the CxA's scope, as third-party building envelope consultant is understood to be under contract on the project. All other trades are not currently included in the Cx scope, except where such scopes are Page 12 Brazos County Administration Building Remodel: Proposal for Cx Services understood to impact MEP, FA, FP systems. To the extent that they are deemed to be necessary for the respective project scope,TGCE will engage those services for inclusion in Cx services. • Design milestone and other reviews will generally not include the CxA performing cooling/heating load calculations or other detailed calculations/analysis. • Permitting for the project is understood to be the responsibility of the Construction team/Contractor. • Opinions of Probable Construction Costs (OPCCs) are to be provided by parties other than the CxA(e.g.,the CMR). • Testing,Adjusting,and Balancing(TAB)is to be procured by the Contractor or the Owner, depending on specific project requirements. TAB is not included under TGCE's contract. TGCE will support the TAB process as applicable to Cx services and as requested by the Owner. Cx Services Fee We believe an hourly fee budget approach best fits the potentially varying level of effort required for these Cx services. Effort will be billed against the contracted fee on an hourly personnel cost expended in each billing period. This approach provides both an upper-limit protection for the Owner as well as the assurance that the Owner receives the benefit of all economies we experience. We have estimated our level of effort for this project to be $186,000 and propose that estimate as the fee budget. It is understood that hourly fee budgets may not be sufficient to complete all the necessary work for the project.As we approach the fee budget amount,TGCE so advises you to review the status of the project and expectations for further direction of work to mutually determine if an extension of the budget is appropriate or if we should pause our services upon reaching the budget. This review is to occur through our monthly invoicing for work performed for the prior work period,with direction by the Owner if it anticipates expansion of budget or restriction?f work. The required level of effort for each project is influenced by a number of factors, such as project complexity, project delivery method, project design team, project construction team, and procurement issues (e.g., long lead times, etc.) or other economic factors that impact project schedule. Some of these factors are outside of the CxA's control, but the CxA is committed to adapting their services to meet the varying needs of the project as the various project factors impact them as can reasonably be accomplished within the agreed-upon fee budgets. Where such factors are expected to limit the work that can be accomplished within the agreed-upon fee budget, TGCE will notify the Owner of such and receive direction from the Owner on how to proceed. Additional Services Given the hourly budget approach to the project, additional services are not applicable, as all hourly efforts are invoiced. Page 13 Brazos County Administration Building Remodel: Proposal for Cx Services Invoicing Invoicing will be monthly with the net due in thirty (30)days, consistent with the Master Contract. Ours and our subconsultant's normal hourly rates which apply to our services can be found attached. (These rates are subject to annual adjustments in accordance with our standard salary review practices.) Reimbursables are in addition to labor charges.Reimbursables include costs of out-of-town travel (mileage at active IRS rates). Acceptance • If this proposal is acceptable to you, please provide an approval consistent with your normal procedures. Should there be any questions or requested changes, please contact me to go over them at your earliest opportunity. We appreciate this opportunity to serve you and the Owner, and look forward to a successful project! Sincerely, Cameron Labunski, P.E. Principal Engineer Texas Firm Registration No.2929 CL:wh APPRO."111 Duane Peters Date ; County Judge Page 14 Tom Green&Company Engineers,Inc. MEP Hourly Rates.Effective March,2024 Designation Rate Der Hour Principal Engineer, $340 Senior Engineer, $295 Staff Engineer, $260 Engineer, $230 • Senior Designer, $215 Staff Designer, $195 Engineer-in-training, $170 Designer, $160 Tech Staff, $150 Administrator, $145 Clerical, $95 Licensed Engineers Principal Engineer TX License No. Tom Green 51655 Tod Thompson 75752 Cameron Labunski 92707 Senior Engineer Sam Hammer 57683 Ruth Sulzer 97586 Jennifer Hall 104958 John A.Marsac 114415 Staff Engineer Yinling Ng 139459 Engineer Alvaro Gloria 141147 Wyatt Hahn 144591 Miguel Minick 148855 These rates are subject to annual adjustment in accordance with our standard salary review practices, and will be adjusted as such for invoicing. Melissa Leonard, PCAC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 12/03/2024 REQUESTOR OAKWOOD MHC LP % NODEL PARKS ADDRESS 38505 WOODWARD AVE,STE 275, BLOOMFIELD HILLS, MI, 48304 OWNER NAME OAKWOOD MHC LP PROP ID# 110543 REFUND AMOUNT $22.42 REQUESTOR JOCELYNE DELUNA ADDRESS 101 RIDGE COVE COLLEGE STATION Tx 77845 OWNER NAME ARMANDO &PERLA SALAZAR PROP ID# 115879 REFUND AMOUNT $ 23.77 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME • PROP ID# • REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entitles) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISO,Fl, F2,F3,F4, • Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota!SD OWNER'S NAME AND ADDRESS OAKWOOD MHC LP NODEL PARKS 38505 W00DWARD AVE • STE 275 BLOOMFIELD HILLS M148304-5093 PROPERTY DESCRIPTION Legal: QA.0Y o 013 ISM.°N' SPACE:14 SER#12535997, HUD#PF50684233 Address: 920 CLEAR LEAF(PVT)DR 14, Account# 110543 TAX PAYMENT INFORMATION • Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2024 10/21/2024 $293.24 $22.42 Taxpayer's reason for refund: OP-Overpayment REFUND TO: OAKWOOD MHC LP %NODEL PARKS • 38505 WOODWARD AVE STE 275 BLOOMFIELD HILLS MI 48304-5093 Sign below and return form to the Brazos County Tax Office. • "I hereb pply for the refund of the above-described taxes and certify that the information on this form Is true and correct." /,/„ J.c �JdUA ✓ tom get 5456 0 I a,v r,@ fz-'eifetr-kS .Lowe Phone 0 Emaii Address if you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state Jall felony under Texas Penal Code Section 37.10. TAX REFUND D MINATION T . - nd is [ Approv [ ]Disapproved 1 s 10_4- Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date M. a•sme •. - MELISSA LEONARD, PCAC PH#(979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 11W1'70-Vor] 4151 COUNTY PARK CT 3367824 BRYAN,TX 77802 • rai-eRestedvl 10121/2024. payseytt,.Typc P ffaiiitOfreodes- Over/Refund EgLaltrafd et* $293.24 PAID BY: OAKWOOD MHC LP % NODEL PARKS 38505 WOODWARD AVE STE 275 BLOOMFIELD HILLS, MI 48304-5093 Property 1D _Geo ' . • . , *Legal Actei fr77.7.Wwilet NaliiaAnd Mdrest 110543 700000-0720-0142 10.0000 OAKWOOD MHC LP %NODEL PARKS • • •• ?• Legal Deic rl . • 38505 WOODWARD AVE OAKWOOD MHC,SPACE 14,SER#12535997,.HUD#PFS0684233 STE 275 _ OBAffe' • BLOOMFIELD HILLS,MI 48304-5093 920 CLEAR LEAF(PVT)DR 14, EgritIty.:-.77-7-7.47 Year Rate Taxable Value- Stmt# Orb:peal:Tax. .DIOCn &I ?AttejOViagbAmOikflt.PdI Z REFUND ENTITY 2024 0.00000 0 149918 N 22.42 0,00 0.00 0.00 0.00 22.42 BRAZOS COUNTY 2024 0.41970 13,605 97645 N 57.10 0.00 0.00 0.00 0.00 57.10 CITY OF BRYAN 2024 0.62400 13,605 97645 N 84.90 0.00 0.00 0.00 0.00 84.90 BRYAN ISD 2024 0.94890 13,605 97645 N 128.82 0.00 0.00 0.00 0.00 128.82 293.24 Balance Due As Of 10121/2024: -22.42 Tender • Retells ." ,f. ; j±... POSCHNOnr r Atibluntl Check REFOST ESCROW 293.24 293.24 • Operator„. V".4.v • • "' ' 1-2:' • ,c1, , ,,....A11.• iernerson 53438(2024_Mil Escrow 10212024) 293.24 Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code Tem Atteelirn.fra. • APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,F1,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS SALAZAR ARMANDO.1&PERLA D 4490 MERLIN DR • COLLEGE STATION TX 77845-9582 • PROPERTY DESCRIPTION • Legal: ROLLING RIDGE,SPACE 101RCV,SER#PIN02199AAL,HUD# NTA0983941 Address: 101 RIDGE COVE(PVT} , . Account#..115879 -. . TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2024 10/21/2024 $241.51 $23.77 • Taxpayer's reason for refund: OP-Overpayment REFUND TO: DE LUNAYOCELYNE 101 RIDGE COVE COLLEGE STATION,TX 77845 r Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." MOIL 1 -j 20)4 it ervt)i-fsb-29 31 dG61104 g G ali •COWL Phone U E ail Address �J if you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony. under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th d is [VIA• [ I Disapproved la ( 3 Ian- Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date M I‘ar.varaa ■ "DUPLICATE" MELISSA LEONARD, PCAC PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR "'°t +"Race t Number='"h•i 4151 COUNTY PARK CT 3387921 BRYAN,TX '77802 D e Pdsted•:'Ai.f. 10/21/2024 P IiaymenttTypeer';���. • Payne nt;Ccde ':`�. OverlRefund Tota eafd':_• 21 _ 5241.51• PAID BY: • LUNA YOCELYNE DE • 101 RIDGE COVE COLLEGE STATION,TX 77845 Owrief Nariie f'Property ID , ••Geo ;s: • • s ,Legal Acres,. ='• ` F F SALAZAR A O J&PERLA D and Address`fier 115879 1700000-0595-10IO 0.0000 4490 MERLIN DR ' w • • ; ' Legal�Description • f • • •• • _• '•.• -} COLLEGE STATION,TX 77845-9582 ROLLING RIDGE.SPACE 101 RCV,SER#PIN02199AAL,.HUD#NTA0983941 } Situs•' OBA Name r ' f 101 RIDGE COVE(PVT) , 1 Entity - .`Year ',:Rate Taxable Value' Stmt#t • Void•' • Origilial:Tax .Otscnts•-,V P&h;,.Att:,'Fees O'V,erage'Artiotin di Z REFUND ENTITY 2024 0.00000 0 149905 N 23.77 0.00 _ 0.00 0.00 0.00 23.77 EMG SVCS DIST#1 2024 0.05135 15,080 116418 N 7.74 0.00 0.00 0.00 0.00 7.74 COLLEGE STATION ISD 2024 0.97290 15,080 116416 N 145.71 0.00 0.00 0.00 0.00 146.71 . BRAZOS COUNTY 2024 0.41970 15,080 116418 N 83.29 0.00 0.00 0,00 0.00 263.29 Balance Due As Of 10/21/2024: -23.77 ,;.--,:-��.�.;. .•Amount sender r• Details'. :stir :Des d�yy:_�,: , Check REPOST ESCROW 241.51 241.51 • • • Operator Bath • '• .�-• .• ,., • - .t` ,•.•, ..:��:• . �,�'`''�..:-•�: :F�,.••;'¢t°�r'c ,�:' •..Total:P,.,aid� . lemerson 53438(2024J4AH Esc row.10212024) 241.51' Page:1 • Receipt issued In Accordance with Section 31.075 of the Texas Property(Tax Cade lukfrmem,ur• Personnel Change of Status (Nov 25,2024) Commissioners' Court Date: 12/3/2024 Department Submitting information: Human Resources Purpose of Submissions: Consider and Take Action on Change Employment Department Name Employee Name Juvenile Services-Probation Flores,Melanie Separations Department.Name Employee.Name Juvenile Services-Detention Mathis,Keltin Tax Assessor-Collector-Administration Heath,Jennifer* Personnel Action Forms Department:Name Employee Name Approved in Commissioners' Court: 12-03-202 County Judge's or Commissioner's Signature: . 1p;HE of • r K , ____} o. BRAZOS COUNTY RRYAN, TEXAS CLAIMS COMMISSIONERS COURT MEETING: December 3, 2024 CLAIMS TO BE PAID BY BRAZOS COUNTY: ' CLAIM # 8206682 Thru CLAIM # 8206766 CLAIM # 9202927 Thru CLAIM # 9202987 The Court voted unanimously to approve these Claims as submitted. Duane Peters County Judge Kam" jai,--- Karen McQueen County Clerk K. dt - uru-- e hte-c Ooa 1 Brazos County Administration Bldg. • 200 S.Texas Ave. • Suite 310 • Bryan,Texas 77803 • Fax:(979)361-4176