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2024/10/01 Regular Session 10:00 AM
FILED FOR RECORD ..,. DATE q— �1-aoazi AT - O'CLOCK 7". M • KAREN MCQUEEN BRAZO OUTY CLERK By BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON OCTOBER 1, 2024 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803 THE PUBLIC MAY WATCH THE MEETING LIVE ON THE BRAZOS COUNTY COMMISSIONERS COURT YOUTUBE CHANNEL AT: HTT PS://WWW.YOUT U BE.CONU@BRAZOSCOU NTY3227. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag -Judge Peters 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 -33 3. Approval requested to donate excess medical supplies to Chosen, a Non-Profit Organization for Emergency Management. 4. Approval requested to donate excess medical supplies to Health for All, a Non-Profit Organization for Emergency Management. 5. Approval of Order No. 24-017 Directing Salary Fund to the General Fund for Fiscal Year 2025. 6. Approval requested from Specialty Court to pay the following invoices to Recovery Healthcare Corp for the use of GPS curfew monitors.A Purchase Order was not obtained in advance. a a. Invoice#9992215 in the amount of$980.00 • b. Invoice#10014136 in the amount of$3,484.00 7. Approval of the following Job Descriptions: a a. Commissioner's Court- B0116-Administrative Assistant • • . e . _ . L't!: . •"., . . . _ . • • b. Commissioner's Court- B0240- Chief of Staff- Legal Officer • c. Constable 1 - B1599-Chief Deputy • d. Constable 1 - B1603- Deputy • e. County Judge- B0226-Administrative Assistant • f. County Judge- B0243- Economic Development Coordinator • g. Human Resources- BO120-Assistant Director • h. Human Resources- B0118- Compensation and Benefits Analyst • i. Human Resources- B0112- Director ® j. Human Resources- B0119- Human Resource Assistant ® k. Human Resources- B0113- Human Resource Coordinator ® I. Juvenile Services- Detention - B2815- Detention Supervisor • m. Project Management- B0222-Assistant Project Manager • n. Project Management- B0220- Director of Project Management a o. Sheriffs Office-Administration- B1439- Supervisor- Dispatch • p. Sheriffs Office-Administration- B1444-Telecommunications Officer 8. Approval of the Brazos County Equal Employment Opportunity(EEO) Plan. 9. Approval of the Interlocal Agreement between Brazos County and the City of Bryan pursuant to Chapter 311 of the Texas Tax Code for the participation of Brazos County in Tax Increment Reinvestment Zone Number 21 created by the City of Bryan. 10. Approval of Contract Renewal OAG #C-01650 associated with Contract #20222344900-319-01 with Appriss Insights, LLC - Participating Entity Services Agreement for the Statewide Automated Victim Notification Service (SAVNS). Renewal period is September 1, 2024 -August 31, 2025. 11. Approval of the following Community Support Contracts for FY 2025: ® a. Brazos County Crime Stoppers ® b. Brazos County Emergency Communications District • c. Brazos Valley Thin Blue Line Foundation ® d. District Two Volunteer Fire Department, Inc. ® e. Keep Brazos Beautiful, Inc. • f. North Bryan Community Center ® g. South Brazos County Fire Department, Inc. 12. Approval of Amendment#1 to Agreement#22-014R with Texas A&M AgriLife Extension Service for economic impacts of Brazos County Expo Complex. 13. Approval of Change Order#2 to CI P#22-624 Architect for Brazos County Road & Bridge and Heavy Fleet Building with Powers Brown Architecture for additional design services in the amount of$4,500.00, increasing the total contract amount to $204,409.41. 14. Approval of Amendment#1 to Contract#23-100 Event Management Software for the Brazos County Expo to add inventory and asset management services, in the amount of $24,579.17. • 15. Approval of Change Order#4 to CI P#23-580 Old Reliance Rd - Phase 1 with Texas Materials Group, Inc. dba Gulf Coast a CRH Company for cement stabilization in the amount of$9,083.91, increasing the total contract amount to $4,762,372.69. 16. Approval of Change Order#1 to CI P#23-589 for Flat Work and Site Drainage Improvement at the Brazos County Tax Office and Agrilife Building with GLS for additional services involving design repairs and foundation improvements in the amount of$16,000.00, increasing the total contract amount to $50,600.00. 17. Approval of Amendment#5 to CI P#23-601 Architect for Brazos County Administration Building with Plan North Architectural for additional design services in the amount of $62,350.00, increasing the total contract amount to $1,686,653.00. 18. Approval of Service Contract#24-136 for Fuel with Fikes Wholesale, Inc. Original RFP from TAMU, RFP 20-2608. 19. Approval of Amendment#1 to CI P#24-508 with Brazos Valley Council of Governments (BVCOG)for Brazos County former BISD Building Connectivity and Health District Fiber Relocation for additional service required. 20. Approval of the following committee for RFP#25-027 Landscape Maintenance. ® a. Pamela Beltrand © b. Matthew Mayo • c. Josh Lambert ® d. Purchasing (Non-Voting) ® e. Legal (Non-Voting) 21. Permission to Advertise RFP#25-027 Landscape Maintenance. 22. Permission to Advertise Bid #25-061 Hot Mix Asphalts. 23. Approval of Agreement#25-069 with the Brazos Valley Fair& Exposition. 24. Consider and take action on the Frontier utility permit to relocate facilities by boring 3,330 feet of conduit along and within the recently acquired right-of-way of Democrat Road to accommodate future road widening improvements. Project includes one (1) road bore crossing. Site is locate in Precinct 2. 25. Consider and take action on the Brazos WI F I utility permit to construct four(4) road bores under Grove Drive (Shady Grove and Vista Oaks Subdivisions)to install fiber optic cable for Internet service. Sites are located in Precinct 2. 26. Consider and take action on the Brazos WI F I utility permit to construct six(6) road bores under Longview Drive (Vista Oaks Subdivision)to install fiber optic cable for internet service. Sites are located in Precinct 2. 27. Consider and take action on the Brazos WI F I utility permit to construct six(6) road bores under Prospect Lane (Vista Oaks Subdivision)to install fiber optic cable for internet service. Sites are located in Precinct 2. 28. Consider and take action on the Brazos WI F I utility permit to construct road bore under Twisting Trail (Vista Oaks Subdivision)to install fiber optic cable for internet service. Site is located in Precinct 2. 29. Approval of the Treasurer's Report for July 2024. 30. Commissioners Court minutes for the following dates: ® a. September 03, 2024 - Regular Meeting • b. September 05, 2024-Workshop Session o c. September 10, 2024- Public Hearing ® d. September 10, 2024 -Public Hearing ® e. September 10, 2024- Regular Meeting ® f. September 17, 2024 - Regular Meeting ® g. September 24, 2024 - Public Hearing ® h. September 24, 2024- Regular Meeting 31. Budget Amendments. • FY 23/24 Budget Amendments 50.01 -50.08 • FY 24/25 Budget Amendments 1.01 - 1.10 32. Personnel Change of Status. • a.Approval of Personnel Change of Status (FY'24) • b.Approval of Personnel Change of Status (FY'25) 33. Payment of Claims. Approval of Payment of Claims: • a. 8205330 -8205545 • b. 9202386-9202473 34. Acknowledgement of the 2023-2024 Budget to Actuals by Fund as of September 25, 2024. Acknowledgment of the 2023-2024 Contingency Budget to Actuals by Fund as of September 25, 2024. 35. Juvenile director's report on detention population. 36. Sheriff's report on inmate population. 37. Announcement of interest items and possible future agenda topics. 38. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V, Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code.Accordingly,members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the presence of the Court.Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting.Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group.Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees,individually or collectively.Accordingly, profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions: 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution,Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period,speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies,recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section 551.042. INVOCAl1ON Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106, Bryan,TX77803 is wheelchair accessible.Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements,please call(979)361-4102. * W •rY OF 8¢ . The foregoing minutes of the Commissioners Court Meeting held October 1, 2024, have been examined and are approved in open Court this 5th day of November 2024,in Bryan, Brazos County, Texas. C\L:21...... C\N-------,„,... _..... .._.„-Vg, Duane Peters Steve Aldrich County Judge Commissioner, Precinct 1 , g Ak.,......j__ Chuck Konderla Nancy Berm Commissioner, Precinct 2 Commissioner, Precinct 3 Wanda J. Watso Commissioner, P ecinct 4 Attest: g"tz,v.922C.&OLfr.- Karen McQueen (- . County Clerk 00 ' • /81 MINUTES OCTOBER 1, 2024 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County,Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, October 1, 2024 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3,Absent; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag -Judge Peters 2. Call for Citizen input and/or concerns Karen Simpson expressed concerns about the election process. Russ Ford requested paving or regular grading on Democrat Road, as increased traffic has been diverted onto the road due to construction on Oak Lake Road.Additionally, as Republican Party Chairman, Mr. Ford apologized for the misrepresentation of the party by another citizen at a previous meeting. He then commented on the importance of election integrity. Cynde Wiley spoke about concerns with the voter registration roll. A copy of Ms. Wiley's comments were submitted for the minutes and are attached hereto. Keith King read an article from the Deputy Director of U.S. Immigration and Customs Enforcement.A copy of the article was submitted for the minutes and is attached hereto. Dr. Walter Daugherity discussed improvements he believes are needed to ensure election integrity in Brazos County.A copy of Dr. Daugherity's comments were submitted for the minutes and are attached hereto. Cathie Viens reiterated her concerns regarding the voter roll and election system vulnerabilities in Brazos County. Marie Wood spoke about a press release from the United Sovereign Americans outlining the lawsuit addressing election integrity that they have filed with the State of Texas.A copy was submitted for the minutes and is attached hereto. Mark Holtzapple expressed concerns regarding election security. Subsequently, he stated that he submitted a questionnaire to the Elections Administrator and General Counsel addressing his concerns and he was grateful to them for answering all his questions.A copy of the answered questionnaire and Mr. Holtzapple's observations was submitted for the minutes and is attached hereto. Charles Coates with Habitat for Humanity, informed the Court about a program that provides an opportunity for citizens in need, to achieve home ownership. On October 19, 2024, candidates and community members are encouraged to join with Habitat for Humanity to help with a homebuilding project. Consider and take action on agenda items: 3 -33 3. Approval requested to donate excess medical supplies to Chosen, a Non-Profit Organization for Emergency Management. A copy of the donation form is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 4. Approval requested to donate excess medical supplies to Health for All, a Non-Profit Organization for Emergency Management. A copy of the donation form is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 5. Approval of Order No. 24-017 Directing Salary Fund to the General Fund for Fiscal Year 2025. Cathie Viens requested clarification on this item. Treasurer Cristian Villarreal explained that an Order is passed annually directing the Salary Fund to the General Fund for the new fiscal year.A copy of the order is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 6. Approval requested from Specialty Court to pay the following invoices to Recovery Healthcare Corp for the use of GPS curfew monitors.A Purchase Order was not obtained in advance. • a. Invoice#9992215 in the amount of$980.00 • b. Invoice#10014136 in the amount of$3,484.00 A copy of the invoices is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 7. Approval of the following Job Descriptions: • a. Commissioner's Court- B0116-Administrative Assistant • b. Commissioner's Court- B0240- Chief of Staff- Legal Officer • c. Constable 1 - B1599- Chief Deputy • d. Constable 1 - B1603- Deputy • e. County Judge- B0226-Administrative Assistant • f. County Judge- B0243- Economic Development Coordinator • g. Human Resources- B0120-Assistant Director • h. Human Resources- B0118-Compensation and Benefits Analyst • i. Human Resources- B0112- Director • j. Human Resources- B0119- Human Resource Assistant • k. Human Resources- B0113- Human Resource Coordinator • I. Juvenile Services- Detention- B2815- Detention Supervisor • m. Project Management- B0222-Assistant Project Manager • n. Project Management- B0220- Director of Project Management • o. Sheriffs Office-Administration- B1439- Supervisor- Dispatch • p. Sheriffs Office-Administration- B1444-Telecommunications Officer Cynde Wiley asked for clarification on this item. Judge Peters explained that the County is updating current job descriptions. A copy of the job descriptions is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 8. Approval of the Brazos County Equal Employment Opportunity(EEO) Plan. A copy of the policy is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 9. Approval of the I nterlocal Agreement between Brazos County and the City of Bryan pursuant to Chapter 311 of the Texas Tax Code for the participation of Brazos County in Tax Increment Reinvestment Zone Number 21 created by the City of Bryan. Cathie Viens questioned the payments for the parking garage described in the agreement. Judge Peters explained the County's participation in the Interlocal Agreement noting,the parking garage is needed to help relieve parking issues. A copy of the I nterlocal Agreement is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 10. Approval of Contract Renewal OAG #C-01650 associated with Contract #20222344900-319-01 with Appriss Insights, LLC - Participating Entity Services Agreement for the Statewide Automated Victim Notification Service (SAVNS). Renewal period is September 1, 2024 -August 31, 2025. A copy of the renewal of contract is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 11. Approval of the following Community Support Contracts for FY 2025: • a. Brazos County Crime Stoppers • b. Brazos County Emergency Communications District • c. Brazos Valley Thin Blue Line Foundation • d. District Two Volunteer Fire Department, Inc. • e. Keep Brazos Beautiful, Inc. • f. North Bryan Community Center • g. South Brazos County Fire Department, Inc. A copy of the contracts is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 12. Approval of Amendment#1 to Agreement#22-014R with Texas A&M AgriLife Extension Service for economic impacts of Brazos County Expo Complex. A copy of the amended contract is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 13. Approval of Change Order#2 to CI P#22-624 Architect for Brazos County Road & Bridge and Heavy Fleet Building with Powers Brown Architecture for additional design services in the amount of$4,500.00, increasing the total contract amount to $204,409.41. A copy of the change order is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 14. Approval of Amendment#1 to Contract#23-100 Event Management Software for the Brazos County Expo to add inventory and asset management services, in the amount of $24,579.17. A copy of the amended.contract is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 15. Approval of Change Order#4 to CIP#23-580 Old Reliance Rd - Phase 1 with Texas Materials Group, Inc. dba Gulf Coast a CRH Company for cement stabilization in the amount of$9,083.91, increasing the total contract amount to $4,762,372.69. A copy of the change order is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 16. Approval of Change Order#1 to CIP#23-589 for Flat Work and Site Drainage Improvement at the Brazos County Tax Office and Agrilife Building with GLS for additional services involving design repairs and foundation improvements in the amount of$16,000.00, increasing the total contract amount to $50,600.00. A copy of the change order is attached. Motion:Approve, Moved by Commissioner Chuck.Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 17. Approval of Amendment#5 to CIP#23-601 Architect for Brazos County Administration Building with Plan North Architectural for additional design services in the amount of $62,350.00, increasing the total contract amount to $1,686,653.00. Commissioner Aldrich inquired about additional amendments on the project. Project Manager Trevor Lansdown stated that this is the last of the design amendments to this project.A copy of the amended contract is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 18. Approval of Service Contract#24-136 for Fuel with Fikes Wholesale, Inc. Original RFP from TAMU, RFP 20-2608. Judge Peters noted a correction to the agenda, the RFP number should read 20-4608. A copy of the service contract is attached. Motion:Approve w/Conditions, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 4-0. Ayes:Aldrich, Konderla, Peters,. Watson. Absent: Berry. 19. Approval of Amendment#1 to CI P#24-508 with Brazos Valley Council of Governments (BVCOG)for Brazos County former BISD Building Connectivity and Health District Fiber Relocation for additional service required. A copy of the amended contract is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 20. Approval of the following committee for RFP#25-027 Landscape Maintenance. • a. Pamela Beltrand • b. Matthew Mayo • c. Josh Lambert • d. Purchasing (Non-Voting) • e. Legal(Non-Voting) Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 21. Permission to Advertise RFP#25-027 Landscape Maintenance. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 22. Permission to Advertise Bid #25-061 Hot Mix Asphalts. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 23. Approval of Agreement#25-069 with the Brazos Valley Fair& Exposition. A copy of the contract is attached. Motion:Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 24. Consider and take action on the Frontier utility permit to relocate facilities by boring 3,330 feet of conduit along and within the recently acquired right-of-way of Democrat Road to accommodate future road widening improvements. Project includes one (1) road bore crossing. Site is locate in Precinct 2. Commissioner Konderla expressed his excitement for this permit, the County acquired the right away this summer and can now pave Democrat Road. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 25. Consider and take action on the Brazos WI Fl utility permit to construct four(4) road bores under Grove Drive (Shady Grove and Vista Oaks Subdivisions)to install fiber optic cable for intemet service. Sites are located in Precinct 2. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 26. Consider and take action on the Brazos WI Fl utility permit to construct six(6) road bores under Longview Drive (Vista Oaks Subdivision)to install fiber optic cable for internet service. Sites are located in Precinct 2. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 27. Consider and take action on the Brazos WI Fl utility permit to construct six(6) road bores under Prospect Lane (Vista Oaks Subdivision)to install fiber optic cable for internet service. Sites are located in Precinct 2. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 28. Consider and take action on the Brazos W I F I utility permit to construct road bore under Twisting Trail (Vista Oaks Subdivision)to install fiber optic cable for Internet service. Site is located in Precinct 2. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 29. Approval of the Treasurer's Report for July 2024. The Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for July 2024.A copy is attached and made a part of these minutes. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 30. Commissioners Court minutes for the following dates: • a. September 03, 2024 - Regular Meeting • b. September 05, 2024-Workshop Session • c. September 10, 2024 - Public Hearing • d. September 10, 2024 - Public Hearing • e. September 10, 2024 - Regular Meeting • f. September 17, 2024 - Regular Meeting • g. September 24, 2024 - Public Hearing • h. September 24, 2024 - Regular Meeting Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 31. Budget Amendments. • FY 23/24 Budget Amendments 50.01 -50.08 • FY24/25 Budget Amendments 1.01 - 1.10 Judge Peters noted a correction to budget amendment 1.04 to correct the department name. A copy of the corrected amendment is attached. FY 23/24 50.01- Transfer of Capital funds to Juvenile Services. 50.02 -To recognize revenue for Constable Precinct 2. 50.03 -To recognize revenue for Human Resources. 50.04 - Reallocate funds for 472nd District Court. 50.05 - Reallocate funds for Court Support. 50.06 -Transfer of funds from Contingency to Sheriff's Office -Jail Administration. 50.07-Transfers of funds form Contingency to Sheriff's Office -Jail Medical Services. 50.08 - Reallocate funds for Sheriff's Office -Administration. FY 24/25 1.01 -Allocate funds for Texas Veterans Commission- Employment Services. 1.02 -Allocate funds for Texas Veterans Commission-Counseling Services. 1.03 -Transfer of funds from Contingency to County Specialty Court Program. 1.04 - Reallocate funds for Court Support. 1.05 - Reallocate Capital funds. 1.06 -Transfer of funds from Contingency to Sheriff's Office -Administration. 1.07 -Transfer of funds from Fleet Services to Sheriff's Office. 1.08-Transfer of funds from Fleet Services to Sheriff's Office-Jail. 1.09 -Transfer of Capital funds to Juvenile Services. 1.10 -To recognize revenue for Sheriff's Office -Administration. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 32. Personnel Change of Status. • a.Approval of Personnel Change of Status (FY'24) • b.Approval of Personnel Change of Status (FY'25) A copy of the Personnel Change of Status is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 33. Payment of Claims. Approval of Payment of Claims: • a. 8205330 -8205545 • b. 9202386 -9202473 Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Passed.4-0. Ayes:Aldrich, Konderla, Peters, Watson. Absent: Berry. 34. Acknowledgement of the 2023-2024 Budget to Actuals by Fund as of September 25, 2024. Acknowledgment of the 2023-2024 Contingency Budget to Actuals by Fund as of September 25, 2024. The Court acknowledged receipt of the 2023-2024 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of September 25, 2024. 35. Juvenile director's report on detention population. Judge Peters reported on behalf of Juvenile Director Linda Ricketson, there are 27 juveniles in the detention center, 21 are male, 6 are female, and 27 have electronic monitors. 36. Sheriff's report on inmate population. Chief Deputy Kevin Stuart reported there were 789 inmates in jail, 676 inmates are male, 113 are female, and 42 have electronic monitors. 37. Announcement of interest items and possible future agenda topics. Commissioner Konderla offered condolences to the Green family for the loss of Merrill Green. Commissioner Aldrich and Commissioner Watson encouraged the community to attend the Brazos Valley Fair and Rodeo on the weekend of October 18th through October 20th. 38. Adjourn. Pg / of4 -BRAZOS COUNTY COMMISSIONER'S COURT r DAY OF DUibv , 20 g4 ID ; 0 0 PM, ,„ Name Organization (PLEASE PRINT) (PLEASE PRINT) 04619 rc'()OjNi Vorn (Ner ' C,tyy\ven ‘ ,60/3\— o \ \ bona), oer- fo,A. /birdie. v.,24-6,(3-gt5lAncak C o v ,) ejeA. 1\1100e. Ô(.i v'e-r e r s d -f C e- 1 r. (,ta(4iiC II •G��� �( Q�� 4 et, 40/6k r ing P n 4_ 23Lec4)e-/ (07.C.w -Y-1 >11 55 7/VC ( -6-)a(2 ,/e/fd 4)7171077z_d-t /At c-Rkotq r z IC4-41\, f)A,C Ff) , n � ,M c[ Pg.2 of 4 BRAZOS COUNTY COMMISSIONER' S COURT /51' DAY OF 0 - , 20 024 ld ( o0 I4PM, Name Organization (PLEASE PRINT)_ (PLEASE PRINT) /14 ( JJ (1,r1 U Wad UW L Leomk. bra /Noe/ 6ufriive A-at--T 21 'b°C Cl ( ) ze,/ Co. _1,06, foae 6-yrfreva 13,4 l` c („ ems. C zc_5 Pg 3 of BRAZOS COUNTY COMMISSIONER' S COURT /s DAY OF , 20 /6 ,'oo PM, ie or -eehi Name Organization (PLEASE PRINT) (PLEASE PRINT) 9-0 6(5 ,k Eyfie) ( I7k4LIq-x,pb cToz. Alkyl TSVC400 `H1 Air PI'1-17.10-n 1111. I 1 (Lc AJIIkDLf (41 4c/it/ Pg4of_4_ BRAZOS COUNTY . COMMISSIONER' S COURT /iv DAY OF A b , 20 .2c /i7:t o ( I/PM, ,ee oar ire&ittr Name Organization (PLEASE PRINT) (PLEASE PRINT) Ott WI/ List of Improvements regarding Election Administrator List Maintenance by Cynde Wiley dated October 1, 2024 • Direct the Elections Adm. To utilize the NCOA (National Change of Address database) per NVRA 1993 Section 8). This database is currently being used in Texas to improve voter registration list maintenance duties. • Direct the Elections Adm. To investigate registrants with birthdates of 1901 to 1924. • Direct Election Adm. To clarify that if a registered voter is accidently cancelled and they can prove eligibility, that they can be reinstated by the Election Adm. And Texas Election Code has remedies to allow for casting a vote. • Direct Election Adm. To clarify that legally present non US citizens can legally possess a Texas issued drivers license, yet are not allowed to legally vote in Texas. Office of the Director U.S.Department of Homeland Security 500 12th Street,SW Washington.DC 20536 /*tit y U.S. Immigration 1 $ ) and Customs �`SAND sE�J 47 Enforcement September 25, 2024 The Honorable Tony Gonzales U.S. House of Representatives Washington,DC 20515 Dear Representative Gonzales: ' Thank you for your March 13, 2024 letter to the Department of Homeland Security (DHS). I am responding on behalf of the Department and apologize for the delay. U.S. Immigration and Customs Enforcement(ICE)recognizes the importance of its relationships with its law enforcement partners to carry out its mission. In recent years, however, as you know, some jurisdictions have reduced their cooperation with ICE, to include refusal to honor ICE detainer requests, even for noncitizens who have been convicted of serious felonies and pose an ongoing threat to public safety. ICE recognizes that some jurisdictions are concerned that cooperating with federal immigration officials will erode trust with immigrant communities and make it harder for local law enforcement to serve those populations. However, "sanctuary" policies can end up shielding dangerous criminals,who often victimize those same communities. Despite the challenges of operating within a broken immigration system, and in the face of an enormous workload and consistently limited funding,DHS continues to enforce the law to secure our borders. We are removing and returning record numbers of migrants who are unable to establish a legal basis to remain in the United States, and prioritizing for removal those who present national security and public safety risks, and recent border crossers. From mid-May 2023 through the end of July 2024, DHS removed or returned more than 893,600 individuals, including more than 138,300 individuals in family units. The majority of all individuals encountered at the Southwest Border over the past three years have been removed, returned, or expelled. Your letter requests the number of noncitizens on ICE's docket convicted or charged with a crime. As of July 21, 2024, there were 662,566 noncitizens with criminal histories on ICE's national docket, which includes those detained by ICE, and on the agency's non-detained docket. Of those, 435,719 are convicted criminals, and 226,847 have pending criminal charges. Please refer to the following chart. It is important to note that detention determinations are made using a few guidelines. First, ICE is bound by statutory requirements not to release certain noncitizens from TCF+ pi ctnrav riiirina+bi nanrlanry Cf rpm n�ral nrnraarlinae anti nntt_e that m n eet nrtriti7Pnc ✓ a r- --- -✓ r a� who are convicted of homicide are typically not eligible for release from ICE custody under §236(c) of the Immigration and Nationality Act. Second and in limited circumstances when www.ice.gov The Honorable Tony Gonzales Page 2 236(c)does not apply, ICE officers may use their discretion in making custody determinations and release noncitizens with conditions. ICE custody determinations are made on a case-by-case basis and take into account the individual case circumstances, primarily considering risk of flight, national security threat, and threat to public safety. ICE takes other factors into consideration as well, including when a noncitizen has a serious medical condition, is the primary caregiver of minor children, or other humanitarian considerations. National Docket Data for Noncitizens by Criminality and Most Serious Charge Cat e_o as of Jul 21,2024 Currently Detained. Non,Detained Most Serious Pending Charge Convicted ~ Convicted Pending Criminal CategoryCriminal Criminal Charges Criminal Charges APthlrust - - 1 1 Arson 36 3 792 177 Assault 2,348 1,498 62,231 42,915 Bribery 3 - 131 22 Burglary 365 126 14,301 3,266 Civil Rights - - 1 - Commercialized Sexual Offenses 18 12 2,200 1,771 Conservation 1 1 975 183 Damage Property Ito of 1,396 1,270 Dangerous Drugs 1,352 328 56,533 13,846 Embezzlement 6 - 233 97 Extortion 4 5 217 136 Family Offenses 150 71 6,477 3,861 Flight/ Escape 121 37 2,317 949 www.ice.gov The Honorable Tony Gonzales Page 3 Forgery 117 53 7,525 4,627 Fraudulent Activities 296 57 15,979 5,127 - Gambling 1 - 155 222 General Crimes 245 138 10,998 7,851 Health/Safety 6 1 448 228 Homicide 277 51 13,099 1,845 Immigration 947 444 51,933 40,142 Invasion of Privacy 151 37 3,866 3,222 Juvenile Offenders 1 - 20 14 Kidnapping 85 27 2,521 851 Larceny 330 217 18,234 12,397 liquor , 31 . 26 1,367 1,186 Military - - - 11 Obscenity 22 2 151 77 Obstructing Judiciary, Vo/rgl�GilJ, 110 ST // 446 4,579 Legislature, Etc. Obstructing the Police 181 131 6,567 3,543 Public Peace 93 77 5,642 2,485 Robbery • 285 71 10,031 • 2,039 Sex Offenses (Not Involving Assault or 446 69 9,461 2,650 Commercialized Sex) Sexual Assault ( 509 I 142 I 15,811 I 4,250 I www.ice.gov The Honorable Tony Gonzales Page 4 Smuggling 15 2 218 154 Sovereignly - - 29 6 Stolen Property 31 23 2,508 1,593 Stolen Vehicle 53 38 2,663 1,189 Tax Revenue 1 2 106 58 Threat 54 35 1,101 635 Traffic Offenses 1,090 720 77,074 49,269 Weapon Offenses 453 143 13,423 3,397 You also requested ICE's current detention capacity. Under the DHS appropriations bill enacted on March 23, 2024, ICE Enforcement and Removal Operations(ERO)is funded at 41,500 beds through the rest of the fiscal year(FY), which is an increase from 34,000 in FY 2023. Regarding the number of declined detainers since FY 2021, from October 1, 2020, through Tilly 22, 2024, ICE lifted' 24,796 detainers. Of those, 23,591 were declined by state and local law enforcement agencies, and 1,205 were lifted due to insufficient notice to ICE. Additionally, from October 1, 2020, through July 22, 2024,ERO issued 2,897 detainers that were declined by state or local law enforcement agencies and where the subject of the detainer had a subsequent apprehension by ERO. Thank you again for your letter. Should you wish to discuss this matter further, please do not hesitate to contact the ICE Office of Congressional Relations at CongressToICE@ice.dhs.gov. Sincerely, ./o Patrick J. Lechleitner Deputy Director and Senior Official Performing the Duties of the Director 7 ICE may 11fE a detainer at any time after it has been issued.The lifting Cr a detainer is based upon the totality of the case and ICE may lodge another detainer at a later date,if appropriate.The circumstances under which ICE may lift a detainer are unlimited;however,these circumstances may include,but are not limited to,criminal convictions and pending criminal charges,the noncitizen has lawful status to remain or reside in the United States,health-related concerns,etc. wwv.ice.gov The Honorable Tony Gonzales Page 5 cc: The Honorable Garret Graves The Honorable Bruce Westerman The Honorable Jay Obernolte The Honorable Lori Chavez-DeRemer The Honorable John H. Rutherford The Honorable Nicole Malliotakis The Honorable Andy Harris the Honorable Diana Harshbarger The Honorable Byron Donalds The Honorable Chuck Edwards The Honorable Anthony D'Esposito The Honorable Carlos Gimenez The Honorable Nancy Mace The Honorable Dan Crenshaw The Honorable Brandon Williams The Honorable Ashley Hinson The Honorable John Rose The Honorable Michael Guest The Honorable Randy Feenstra The Honorable C. Scott Franklin The Honorable Ralph Norman The Honorable James avioylan www.ice.gov Signal ea : IP 10:40 AM 80% SC' Post Donald J. Trump 0 ••• -4j @realDonaldTrump NON7DETAINED NONCITIZEN CONVICTED CRIMINALS I 3 099 15 811 CONVICTED OF HOMICIDE CONVICT )OF SEXUAL ASSAULT 425 431 TOTAL LETTER FROM PATRICK LECHLEITNER ICE DEPUTY DIRECTOR EF6X EWS .1201 CT. • Vice President Kamala Ha... 0) • 21h l am on my way back to Arizona for official briefings on the latest work to secure the southern border and • operations to stop the flow of illegal fpntanvl into our country. Updated List of Improvements Needed in Brazos County Election Systems Walter C. Daugherity October 1, 2024 1. Direct the Elections Administrator to install Microsoft antivirus definition updates each month on Verity Count and Verity Central computers, as required by federal regulations. (Voluntary Voting System Guidelines Version 1.0, § 7.4.2) 2. Direct the Elections Administrator to patch known vulnerabilities in Microsoft SQL Server on Verity Count and Verity Central computers, as required by state law. (Texas Election Code § 122.001) 3. Direct the County Auditor to investigate the discrepancy in election results from November 2020, namely,the Official Cast Vote Record Report listed at least 2,567 ballots with no vote for president, but the Official Canvass only counted 537 of them. 4. Direct the Elections Administrator to stop using computers for Verity Count and Verity Central which the Texas Secretary of State website says are uncertifiable since they possess the capability to connect to a network, namely, an integrated Network Interface Controller with an RJ-45 network jack plainly visible on the back of these computers. (ht-tps./,/www.sos.state.t ,usiabo ttitewsrele se s12022/092322 shtn 1, § 2.1) 5. Authorize an independent hash validation which does not use Hart software to check Hart software. 6. Authorize an independent cybersecurity inspection of all voting equipment, including checking for network logins. ti 4-Minute Presentation to Brazos County Commissioners" Court October 1, 2024 Good morning,Judge Peters and Honorable Commissioners, Today is a day of reckoning. I have brought with me a Press Release from the United Sovereign Americans outlining the lawsuit they have filed with the State of Texas. It has been submitted for this meeting to add to the minutes along with a copy of my remarks made here today. Several points are made in this Press Release regarding the unconstitutional enactment of irregularities, illegally added to the election process in Brazos County taken from both federal,the Help America Vote Act(HAVA) and the state of Texas Election Code. The members of this commissioners' court know they have usurped the voting rights of the citizens of Brazos County.I know it The good citizens know it And now,you know we know it.And, after today,thousands more Brazos County voters will know it. To quote the Press Release, "States have a dual responsibility under the United States Constitution to protect against denial of the vote,and dilution of valid votes with invalid ballots procured by corruption.In the presence of uncertainty,the law presumes fraud,and the State of Texas must produce records proving accuracy"And I will add,to protect for unencumbered access to vote. To be clear,the scope of this lawsuit includes every county, and you, personally,within the state where it is served. There have been over twenty executed throughout the United States besides Texas.Furthermore, it provides standing for any citizen filing a complaint attached to the lawsuit (I have provided a link for you to view the filing and the exhibits. https://unite4freedom.com/wp-content/uploads/2024/08/Court-Filed- Complaint-TX.pdf) (Exhibits: https://unite4freedom.com/wp- content/uploads/2024/08/Court Filed-Exhibits-TX.pdf) • You are being put on notice. The office of elections should be reinstated under the County Clerk. It is a misuse of taxpayers' money and county resources for it to remain in a separate office under an Election Administrator. Genuinely interested citizens of Brazos County have come before you repeatedly in this setting with their concerns and research data only to be ignored, disrespected and called out by staff and members of the local Democratic Party as being partisan liars. One could be justified in railing against such insolence were it not for the ignorance and lack of intelligence of those making these comments. I lay this matter at your feet. Do with it what you will. Come November 6, 2024,the time for all final reckoning in this matter will begin. i SOVE REI . .i .,d4-Mu++.a..a JMw7 xaw.y. :Sd'amti` a R k' , AMERICANS ...for Freedom! PRESS 1(ELEASE United Sovereign ericans Files Lawsuit Against Texas Election Officials AUGUST 30,2024 Amidst fears that noncitizens will impact the electoral outcome of 2024 races nationwide,United Sovereign Americans has filed suit against Texas Secretary of State Jane Nelson,alleging that she failed to verify the identity and eligibility of at least 1,352,202 facially invalid voter registrants, regardless of citizenship status,and authorized at least 196,658 potentially illegal votes from these questionable registrants in the 2022 general election.Also named as defendant is Attorney General Ken Paxton,who Plaintiffs allege has failed to enforce state laws that would have prevented this civil rights injury to all qualified Texas voters,and US Attorney General Merrick Garland,who has failed to enforce federal law.Petitioners assert these officials did not provide a legally reliable election in the 2022 general election,according to the standards set by the United States Congress. In the Help America Vote Act,Congress set a maximum error rate for a reliable federal election of 1 in 10,000,000 ballot positions(though Petitioners here have used the more Respondent-friendly number of 1 in 500,000 to make the point even more clear). This number translates into 1 out of 125,000 ballots in error permitted by law.A ballot position is a circle on a ballot.After careful analysis of Texas official state records regarding the 2022 midterm,that accuracy requirement appears to have been ignored.Plaintiffs allege that Texas state officials counted 17,159 fewer votes than their records show voters having voted.Meanwhile Texas county officials counted 18,306 more votes than their records show voters having voted.In a reliable election,there would have been no more than 65 errors statewide. Joining United Sovereign Americans is the nonpartisan,nonprofit 5oic3 Citizens Defending Freedom,and a candidate for US Congress,Bernard Johnson.Representing the plaintiffs is Bruce L.Castor,Jr.of van der Veen,Hartshorn,Levin&Lindheim.They argue that,"While Petitioners cannot state with certainty that the 2022 Texas General Election produced"winning"candidates who should not have won,Petitioners believe and therefore aver that Texas officials cannot state with certainty that all"winning"candidates received more votes than the"losing"candidates because the election itself was compromised by the State's failure to conform to the requirements of federal law designed to ensure reliable election results." Petitioners have made numerous attempts to inform state officials of this problem,yet Defendants and their respective offices remain unwilling to examine evidence and bring the Texas voting system into compliance.The Mandamus action seeks a court order that the 2024 election be conducted according to all applicable constitutional,federal,and state laws protecting the fundamental right of every American to choose representatives in a fairly and honestly conducted election. Unite4Freedom.com *** info@Unite4Freedom.com * * UNITED * n� * * * SEYVEREIGN «w AMERICANS}�� . ... ...for Freedom! States have a dual responsibility under the United States Constitution to protect against denial of the vote,and dilution of valid votes with invalid ballots procured by corruption.In the presence of uncertainty,the law presumes fraud and the State of Texas must produce records proving accuracy. Defendants have been unwilling to do so.The concern Plaintiffs raise is that the civil rights harm sustained by every qualified Texas voter in 2022,absent intervention by the court,will occur again in 2024 and subsequent federal elections.When a state fails to protect voting rights,federal apportionment can be reduced While the State of Texas prefers everyone to believe these are "innocent"mistakes,the law requires investigation before certifying results. United Sovereign Americans is also suing state officials in Maryland,Pennsylvania,Florida,North Carolina,Michigan and Ohio,and plans to continuing filing lawsuits until every state provides their citizens with Constitutionally valid elections. Media inquiries are to be directed to: Marly Hornik,CEO United Sovereign Americans 167 Lamp&Lantern Village,Suite 194 Chesterfield,MO 63017 info@Unite4Freedom.com 845-204-3343 Unite4Freedorn.com info, r Unixe4Fieeiigni.cgra • Investigation of Election Integrity for Brazos County, Texas 1 October 2024 Early Voting Question' Answer2 Observation' Rating' Question 1 —During early in-person Ballots remain in the ballot transfer bag Good there is minimal handling. A voting,where are the marked inside the locked ballot box. ballots kept? Question 1a—If they are retained The room is locked. A lock can be picked. Multiple people B within the Hart InterCivic ballot may have keys, such as a janitor as box, how is the room secured well as election officials. overnight and weekends? Question lb—If they are removed If the ballot bag gets full it is pulled from Good that two people handle the B and stored elsewhere, how are they the ballot box by the judge and alternate ballots,which reduces potential for secured? How do we ensure that all judge,zipped, locked and sealed. The cheating. Potentially,the warehouse the ballots are returned and warehouse manager retrieves the bag manager could tamper with ballots. consolidated with the election-day and transports it to the elections Best to have two people transport. ballots? administration office where it is placed Good that they are kept under a in the programming room under the camera. camera. 1. Mark Holtzapple 2. Bruce Erratt,Trudy Hancock Rating: A. Secure B. Concern C. Unsecure Numbered Ballots Question' Answer2 Observation' Rating' Question 2—Because we have The numbered ballots must be assigned Good that numbered ballots are A county-wide voting, it is unclear to a location. Place A receives 1-5,000, allotted in sequence to each location. how the sequentially numbered Place B receives 5,001-10,000, etc. ballots are deployed. Does each polling place receive an ordered sequence of ballots? For example, do ballots 1 to 5000 go to Polling Place 1, 5001 to 1000 go to Polling Place 2, etc. Queston 2a—What is the system to Judge must fill out a Register of Official Good that all ballots are accounted A account for sequentially numbered Ballots showing voted,spoiled, for. ballots that are voted and those damaged,thrown out and unused that are unused? In other words, ballots. Must equal the number of how do we account for all the ballots sent to the location. ballots to ensure none are added or removed? 1. Mark Holtzapple 2. Bruce Erratt,Trudy Hancock Rating: A. Secure B. Concern C. Unsecure Hand-count Validation Question' Answer2 Observation' Rating' Question 3a—Based on a random That process is handled by the Secretary Good that it is a transparent process. A selection process, ballots will be of State's office. You would need to hand-counted to validate the request that information from them. As electronic count. What is the far as the 3 additional randomization process for precincts/locations that we do in Brazos selecting the hand-counted County are chosen by a random ballots? For example, does a drawing. We place all precincts in a computerized random number bowl, representatives from each party generator perform the random and the General Council for the County selection? Are numbered balls each draw one. selected randomly, as in a lottery? Is a die used, as in gambling? Question 3b—Is the random Must ask SOS if their drawing process is Good that it is a transparent process. A selection performed in a transparent. We live stream the transparent manner that can be drawing. viewed by the public, or is it performed in private? Question 3c—When does the After Good that the selection process A randomized selection occurs after the election,which occur...before polls close or after precludes tampering in pre-selected polls close? polling locations. Question 3d—Who is responsible SOS. The Custodian of the Records is Given that the selection process ? for making the randomized responsible for the expanded selection. occurred by random drawing, it is not selection? clear what role is played by the Custodian of Records Question 3e—What is selected in For early voting 3 precincts are selected. Good that both early voting precincts A the randomization process...a For election day 3 locations are and election day polling locations are precinct or a polling location? selected. For election day all ballots for selected...the more the better. that location are counted and reconciled back to the report by precinct. Question 3f—Prior to hand- No. The reports show how many ballots Without placing ballots in sequential C counting the ballots, are they you should have. We count the ballots order,it is not possible to detect if placed in sequential order to that are pulled to make sure the count is ballots have been swapped. ensure that no ballots have been accurate. added or removed? Question 3g—In the randomly All election day ballots for 3 locations Good that all ballots are hand A selected polling location/precinct, are counted. counted, not just a sample. are 100%of the ballots hand- counted? 1. Mark Holtzapple 2. Bruce Erratt,Trudy Hancock Rating: A. Secure B. Concern C. Unsecure Mail-In Ballots Question' Answer2 Observation' Rating' Question 4—What steps are taken See Early voting ballot board handbook to ensure that mail-in ballots are for how ballots are verified. from a legitimate voter? For example, is the signature verified? Is it notarized? Question 4a—Where are mail-in All mail ballots are addressed to come Inherently, mail-in ballots are not B ballots received? Is there one back to the Early Voting Clerk by US secure. For example, a mail carrier central location or are they sent to Postal Service or common carrier. But can throw away ballots that are from each precinct? they can be hand delivered to the Early soldiers,who are known to vote, Voting Clerks office on election day by primarily Republican. Not much can the voter. If the voter decides to vote in be done about this. person they can surrender their ballot at the vote center of their choosing prior to casting a ballot. Question 4b—Once a mail-in ballot Yes Good. Prevents ballot swapping, A is received, is it logged into the provided the logging process is system with a tracking number that secure. ensures no ballots are removed or added? Question 4c—How are mail-in In a locked ballot box. Good. Better if stored under camera. B ballots secured? Question 4d—When are mail-in The Early Voting Ballot board is required Good that the ballots are secured. B ballots counted...prior to election to meet the first time at least 9 days Potentially, based on the counting on day or on election day? before election day. The ballots are Saturday/Sunday,votes could be processed, placed into a transfer case, manipulated on election day. locked &sealed, placed in the Although logistically difficult, it would programming room under camera until be best to count on election day. If the close of early voting. The qualified this is simply not possible, it is very ballots are scanned and tabulated on important that the results be kept the Saturday/Sunday before election secret prior to election day. Not sure day. This process occurs several times that this is possible. before the final tally 7 days after election day. Question 4e—Are mail-in ballots The ballots are scanned. Apparently,the mail-in ballots are B counted by hand or does an different from the in-person ballots. authorized person enter the votes The mail-in ballots must be filled in by into a computerized voting hand, so there is the potential for machine? ambiguous markings that must be adjudicated by election officials. Question 4f—How is the tally for Scanned mail ballots information is Good that the data for the mail-in A mail-in ballots combined with the placed on a v-drive and tabulated as a ballots is kept separate from the in- tally for in-person ballots? task marked "Ballots by Mail." person ballots. 1. Mark Holtzapple 2. Bruce Erratt,Trudy Hancock Rating: A. Secure B. Concern C. Unsecure Vote Reporting Question' Answer2 Observation' Rating' Question 5—When we report our The SOS calls election night and verifies Good. It would be better if the voter B election results to the state, how the numbers that were received. But a could compare the final official tally do we know that they accurately voter can verify our results by comparing for the county to the tally posted by add our tallies to the total? For the Unofficial Results that are posted on the state. example, is there a transparent our website to what the SOS posts on spreadsheet that shows the results their website. from each county that allows us to verify they are using the right numbers? 1. Mark Holtzapple 2. Bruce Erratt,Trudy Hancock Rating: A. Secure B. Concern C. Unsecure Conclusions Recommendation 1 —The mail-in ballot process is inherently insecure. As much as possible, mail-in ballots should be minimized in favor of in-person voting. Recommendation 2—When transferring ballots to the warehouse,two people should be involved, not just the warehouse manager. Recommendation 3—Rather than posting the Unofficial Results,the county should post its final tally on its website so the numbers can be compared to the final tally posted by the state. Recommendation 4—The national elections(president,senate, house)are the most vulnerable to attack, so 100%of these should be hand counted, not just those randomly selected. Recommendation 5—During early voting,the ballots are locked in the ballot box,which is stored in a locked room overnight. At night, a nefarious person could enter the voting location by picking the lock or using a key.The ballot boxes have multiple exposed hinges that can be easily pulled,which allows the nefarious person to gain access, even though the door is locked and sealed. The nefarious person could interfere with the election by doing the following: • Swap false ballots for valid ballots • Remove valid ballots. To prevent this possibility,the following measures should be taken: 1. Place seals on the vulnerable hinges that reveal if they have been tampered with. 2. Install video cameras that watch the early voting ballot boxes at night and weekends. 3. Prior to hand counting,sort the ballots in numerical order to ensure all ballots are accounted for. (Note:The current procedures do not take advantage of the ability of numbered ballots to detect potential fraud.) Recommendation 6—The above recommendations should be added to the agenda for the next Commissioners Court so that the recommendations can be discussed with election officials and ultimately implemented. BRAZOS COUNTY,TEXAS � , ACCEPTANCE OF DONATED/AWARDED PROPERTY V. DONATION OF COUNTY PROPERTY Date: 09/18/2024 Acceptance of Donated/Awarded Property Donation of County Property (Awarded property requires signed court documentation) Acceptance of Donated Inmate Property (Requires signed inmate documentation—NO VALUE ASSESSED) Item Description: Excess Medical Supplies Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: N/A Model: NIA Year: N/A SNNIN#: N/A Functional 111 Non-Functional. Explain if Non-Functional Additional Description/Information: List attached for items requested to be donated. Estimated Value: $300.00 Check box for Capital Asset(value/initial cost is over$5000) Acceptance of Donated Property Donation of County Property Check the appropriate account based on Check the appropriate entity property being estimated value of property being accepted: donated to: 61235000(Donation-Other)* Government Entity: 60010000(Minor Property-$1-$4999) Organization Name Other(Due to.Statuatory ❑ 80010000(Capital Property-Over$5000) requirements prior approval Chosen-Non Profit Org. is required by Purchasing: Organization Name *Donation—Other account 61235000 is to be used ONLY for cash/check funds donated to Brazos County. I certify that the above-mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretion of Commissioners Court based upon such things as usefulness, projected operating, maintenance,and insurance costs. Requesting Department:, Emergency Management cstqz:b.a Department Name Authorized Signature Organization Receiving Donated Property: Authorized Signature Approved by Commissione o this r day of chwt36-(2....aoaLi- Commisstoners Court Approval Description Quantity Chair,Shower 1/ea Commode,The., 2/ea Eyewear•,AO Safety Protective,Small Clear ]./ea Box of 12 Sling,.Posein Arm 2/ea Splint,Di Ortho Hand/Wrist/Forearm/Elbow 5/ea Splint,Notate Night for Foot 1/ea Tarp 1/ea Walker 2/ea X X X X X X. X s'Icon NUSOI Z .: �,,,.. „�.'.. BRAZOS COUNTY,TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY E i\ DONATION OF COUNTY PROPERTY Date: 09/1.8/2024 Acceptance of Donated/Awarded Property Donation of County Property (Awarded property requires signed court documentation) - Acceptance of Donated Inmate Property (Requires signed inmate documentation—NO VALUE ASSESSED) Item Description: Excess Medical Supplies Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: N/A Model: N/A year: N/A SNNIN#: N/A ® Functional 0 Non-Functional. Explain if Non-Functional Additional Description/Information: List attached for items requested to be donated. Estimated Value: $200.00 Check box for Capital Asset(value/initial cost is over$5000) Acceptance of Donated Property Donation of County Property Check the appropriate account based on Check the appropriate entity property being , estimated value of property being accepted: donated to: 111 61235000(Donation-Other)* Government Entity: ❑ 60010000(Minor Property-$1 -$4999) Organization Name Other(Due to Statuatory ID 80010000(Capital Property-Over$5000) Health For All requirements prior approval is required by Purchasing: Organization Name *Donation—Other account 61235000 is to be used ONLY for cash/check funds donated to Brazos County. I certify that the above-mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretion of Commissioners Court based upon such things as usefulness, projected operating, maintenance,and insurance costs. Requesting Department: Emergency Management Department Name ~A thorized Signature • Organization Receiving Donated Property: Authorized Signature Approved by Commissio rt on this I day of V6-roea_ aO a • • Commissioners Court Appro Bucket HD 19 Quart 1/ea 1_ Clipboard 12/ea 9 Cotton Balls 2000/ea 2/bags 2000 Drape,Medi-Pak Sterile Field Towel 18 X 26 18/ea 17 Gown,Cardinal Health Convertors Surgical Large 1/ea 1 Line Marker Bases 4/sets 4 Line Markers 4/ea 4 Nebulizer Kit,Salter Labs Adult 1/ea 1 Nebulizer Kit.McKesson"Opti-mist"clear 43/ea 43 Nebulizer w/mask&tubing.Medline 1/ea 1 Nebulizer,Airlife 10"w/7'tubing 9/ea 9 Nebulizer,Airlife w/7'tubing 15/ea 15 Sign bases 8/ea • 8 Signs Various Various ._;5.p,T E Op. � ,. • ' . )'N ,.,,,, *1 YOFB BRAZOS COUNTY BRYAN, TEXAS ORDER NO. 24-017 DIRECTING SALARY FUND TO THE GENERAL FUND IT IS HEREBY ORDERED by the Commissioners Court of Brazos County that all money that would otherwise be deposited in a salary fund created under Chapter 154 of the Local Government Code shall be deposited in the general fund of Brazos County. This Order is adopted pursuant to §154.007 of the Local Government Code. ADOPTED this 1st day of October 2024 by a vote of ,ayes and 0 nays. Duane Peters County Judge ATTEST: 906_, Karen McQueen County Clerk s. rt-.. -on. :* ; l i4: ,..k A:, ....0,.. -, ...,m-„,-,-,p.,... ............- BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Specialty Court NUMBER: DATE OF COURT MEETING: 10/1/2024 ITEM: Approval requested from Specialty Court to pay the following invoices to Recovery Healthcare Corp for the use of GPS curfew monitors.A Purchase Order was not obtained in advance. • a.Invoice#9992215 in the amount of$980.00 • b.Invoice#10014136 in the amount of$3,484.00 TO: Commissioners Court FROM: Lisa Paradis DATE: 09/26/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 SOURCE OF FUNDS: the funds would come from the Specialty Court Grant Fund 3000,Division 227100 account 71025000 FY24 ATTACHMENTS: rye Name Description �e Backup Material-Specialty Court-GPS Backup Material Specialty Court GPS Curfew June and AugustpdfCuRewJuneandAugust Backup Material APPRO . Oil ' all- Duane Peters Date County Judge 9/26/24,9:19 AM Invoices-Oracle Fusion Cloud Applications e f� Edit Invoice: 9992215* Q g Validated Invoice Actions Save Save and Close Cancel Last Saved 9/26/2024 9:06 AM Invoice Header Show Less General Accounting Tax Additional Information Identifying PO Number 9992215` Business Unit Brazos County Date 6/30/2024 USD-US Payment Brazos County *Amount 980.00 Payment Terms Net 30 Business Unit Dollar Goods Received Supplier Recovery Healthcare Corp Payment USD-US Dollar Supplier Currency Invoice Received Number 96167 Type Standard Terms Date 6/30/2024 Supplier Site MAIN-PAY Description June GPS curfew Specialty Supplier Site 1090 N Stemmons Frwy,Ste A, Court Requester Address 4LLAS,TX 75247 Comments Legal Entity Brazos County,TX —intercompany invoice First Party 7400000433 —Allow prepayment application June Gps curfew Taxpayer ID Attachments Specialty Cour Invoice Group —Net of Retainage Note Lines 0 Match Invoice Lines Taxes ¢J Totals Items Freight Miscellaneous Tax Included Prepayments Total 980.00 0.00 0.00 0.00 0.00 ®980.00 Retainage Withholding Applied Prepayments Due 0.00 0.00 0.00 980.00 https://elal.fa.us2.oraclecloud.com/fscmUl/faces/FuseWelcome?_adf.ctrl-state=1du9x5x8zg 5 1/2 9/26/24,9:11 AM Invoices-Oracle Fusion Cloud Applications n ti Edit Invoice: 9992215* Q I z I Validated Invoice Actions Sava Save and Close Cancel Last Saved 9/2612024 9:06 AM Invoice Header Show More Identifying PO Number 9992215' Date 6/30/2024 Business Unit Brazos County USD-US Supplier Recovery Healthcare Corp *Amount 980.00 Payment Terms Net 30 Dollar Supplier Number 96167 Terms Date 6/30/2024 Type Standard Supplier Site MAIN-PAY Description June GPS curfew Specialty Requester Court Attachments June Gps curfew rit, x nr Legal Entity Brazos County,TX Specialty Cour Invoice Group Note ' Lines Q Match Invoice Lines Taxes `} Totals . Items Freight Miscellaneous Tax Included.Prepayments Total 980.00 0.00 0.00 0.00 0.00 6980.00 Retalnage Withholding Applied Prepayments Due 0.00 0.00 0.00 980.00 https://elal.fa.us2.oraclecloud.com/fscmU I/faces/FuseWelcome?fnd=%o3B%36%3B%3Bfalse%3B256%36%3B%36&_afrLoop=19477353413874349&... 1/2 --� ,. w-: . ,w I invoice A%.or •C M;Commit:ttyCorr:p.;,Y • Invoice# 9992215 9090 N STEMMONS FRWY STE A Acct.No. 2079317088 DALLAS TX 75247-3521 Due Date /30f20-2 (214)819-1400 Memo JUNE 2024 Toll Free(844)909-8555 Invoice Messa e www.recoveryms.com 5 To pay by credit card or Bill To to view your account BRAZOS COUNTY JUDGE ZACHARY balance,please visit www.recoveryms.com or 202 E 27TH ST give us a call at BRYAN TX 77803-3980 214-819-1400. z ty .y �" _n __ t_Yr a '� .t r .z a �,rr",, z� ,, , biri••' ra,Y a z i 'r P 71 v e2• 5 .t€5,., sr?;th,z, f ae..-f7 tt/. h.. ;$g',ftear 14 .,<a.r,a,:L '� ..cs,:_; ..7`, ,..t .e= •Rtg td�.:�:'Ss7w .f,,i,,,it 4,.t:a 4 i%,Am.4 '"***********************GPS ,:******.""+"■;t 10.00 0.00 GPS Daily Service 0! GPS BILLING ■******"""" GPS Daily Service 30(Daily fee for GPS monitoring 10.00 300.00 -ACTIVE GPS Daily Service 4 Daily fee for GPS monitoring t.. 10.00 40.00-=- GPS Daily Service 4 Daily fee for GPS monitoring n, .__. ____ 10.00 40.00— GPS Daily Service 4 Daily fee for GPS monitoring 10'.00 40.00— GPS Daily Service 4 Daily fee for GPS monitoring' --- - ----•-- 10.00 40.00- GPS Daily Service 4 Daily fee for GPS monitoring, 10.00 40:000 GPS Daily Service 4 Daily fee for GPS monitoring R _ 10.00 40.00-N. , .-. GPS Daily Service 4 Daily fee for GPS monitoring 1'0.00 40.00. GPS Daily Service t 4 Daily fee for GPS monitoring 1, 10.00 40.00 SCRAM-Daily 0 "'""""""SCRAM BILLING"^"-"'"*" 12.00 0.00 Rate SCRAM-Daily 30 Daily rate for monthly service billing 12.00 360.00 Rate Total for this Inv -ce $980.00 o ,,. ..,,cat ' r �. u" - '� 'T .4 .'•rs»r5Y!`.� ♦.;. i k- ,: M >�T"^ i ?(`✓. ..i %v,a'7e': r 4NL g 3 ��,. •(r ,i�:" '1 t°t ' - N<7,4'$ tia � ,u �y,?•�...,�.,. i 511/47. ' n #usi `+,� . .,R^%ft5,n-�t'�k rrrt ��ti s3c�..,re..kk., '.Cc. �TM� r . c ��t.,.vcj,dj.�� '�"j�4�t'. , f:3,itl�s�s ,rn.� .°` d� k)2r44 0.00 5,964.00 0.00 I 980.00 0.00 $6,944.00 RECOVERY MONITORING SOLUTIONS,LLC Remittance Slip Customer 2079317088 BRAZOS C... Invoice# 9992215 Amount Due $980.00 Amount Paid Make Checks Payable To RECOVERY MONITORING SOLUTIONS 9090 N STEMMONS FRWY STE A ---. DALLAS TX 75247-3521 II IIIIIIIIIIIIIIIIIII I III 9992215 9/26/24,9:19 AM Invoices-Oracle Fusion Cloud Applications 111 G5 Edit Invoice: 100141136* Q Validated Invoice Actions Save Save and Close Cancel Last Saved 9/26/2024 9:00 AM Invoice Header Show Less General Accounting Tax Additional Information Identifying PO Number 100141136* Date 8/30/2024 Business Unit Brazos County USD-US Payment Brazos County *Amount 3,484.00 Payment Terms Net 30 Business Unit Dollar Goods Received Supplier Recovery Healthcare Corp Payment USD-US Dollar Supplier Currency Invoice Received Number 96167 Type Standard Terms Date 8/30/2024 Supplier Site MAIN-PAY Description GPS curfew Specialty Court Supplier Site 1090 N Stemmons Frwy,Ste A, Requester Address 4LLAS,TX 75247 Comments Legal Entity Brazos County,TX — Intercompany invoice First Party 74-6000433 —Allow prepayment application August GPS Curfew + Taxpayer ID Attachments Specialty Co Invoice Group —Net of Retainage Note gi Lines Q Match Invoice Lines Taxes Totals Items Freight Miscellaneous Tax Included Prepayments Total 3,484.00 0.00 0.00 0.00 0.00 el3,484.00 Retainage Withholding Applied Prepayments Due 0.00 0.00 0.00 3,484.00 hops://el¢l.fa.us2.oraclecloud.com/fscmUl/faces/FuseWelcome? adf.ctrl-state=1du9x5x8zg_1&_adf.no-new-window-redirect=true&_afrLoop=194778... 1/2 9/26/24,9:18 AM Invoices-Oracle Fusion Cloud Applications s Edit Invoice: 100141136* OO a Validated Invoice Actions Save Save and Close Cancel Last Saved 9/26/2024 9:00 AM Invoice Header Show More Identifying PO Number 100141136* Business Unit Brazos County Date 8/30/2024 USD-US Supplier Recovery Healthcare Corp *Amount 3,484.00 Payment Terms Net 30 Dollar Supplier Number 96167 Terms Date 8/30/2024 Type Standard Requester Supplier Site MAIN-PAY Description GPS curfew Specialty Court August GPS Legal Entity Brazos County,TX Attachments Curfew Specialty + X Co Invoice Group Note g Lines Q Match Invoice Lines Taxes Totals Items Freight Miscellaneous Tax Included Prepayments Total 3,484.00 0.00 0.00 0.00 0.00 1I3,484.00 Retainage Withholding Applied Prepayments Due 0.00 0.00 0.00 3,484.00 https://el¢I.fa.us2.oraclecloud.com/facmUl/faces/FuseWelcome? adf.ctrl-state=1du9x5x8zg_1&_adf.no-new-window-redirect=true&_afrLoop=194778... 1/2 S invoke • Page 1 of 2 Invoice# 10014136 9090 N STEMMONS FRWY STE A Acct.No. 2079317088 DALLAS TX 75247-3521 (21.4)819-1400 Due Date 8 e Toll Free(844)909-8555 Memo. AUGUS 202� • www.recoveryrns,com • Invoice Messag= To pay by credit card or Bill To to view your account BRAZOS COUNTY JUDGE ZACH/ RY balance,please.visit 202 E 27TH ST g www.recoveryms.com us a calyms.com or give a call at BRYAN TX 77803-39.80 214-819-1400. GPS Daily Service ' 0:.....,------ *�"`"'GPS B1LLtMG,....,.- .--"-,,..,.4--- i �10.00', 0.00 GPS Daily Service 24;DDailyCTIVfee E for GPS monitoring-I f 10.00 t 240 00 GPS Daily Service ; 31 i Daily•fee for GPS monitoring- I I 10.00 1 310.00- ACTIVE f GPS Daily Service + 31 i Daily fee for GPS monitoring- 10.00. 310.00- ACTIVE GPS Daily Service : ' 31 Daily fee for GPS monitoring- i 10.00; 310.00- ACTIVE GPS Daily Service 31� Daily fee for GPS monitoring- 10.00 i 310.00 ACTIVE i GPS Daily Service 14: Daily fee for GPS monitoring- i 10.00 140.00 :ACTIVE GPS Daily Service 31 ' Daily fee for GPS monitoring- i 10.00: 310.00-' ACTIVE r I GPS Daily Service 31 Daily fee for GPS monitoring- 10.00 310.00 -' ACTIVE GPS Daily Service ; 12;Daily fee for GPS monitoring- 10:00 s 120.00 Y ACTIVE 'GPS Daily Service 19 I Daily fee for GPS monitoring- 10.00 ; 190.00/ I :.ACTIVE GPS Daily Service { 29 I Daily fee for GPS monitoring-I • 10.00 ; 290.00 •I ACTIVE GPS Daily Service ? 31 i Daily fee for GPS monitoring-° 10.00 I 310.00 :ACTIVE GPS Daily Service ; 31 1 Daily fee for GPS monitoring-4 10.00 l 310..00 t 'ACTIVE i • SCRAM-Daily 0 '""" SCRAM BILLING ..-•*"*""=" 12.001 0.00 Rate . SCRAM-Daily ? 21 Daily rate for monthly service billing- •- 12.00 24.00 1 Rate t • i i I • • • . I , r • t • • I I t 7 e t' invoice Page 2 of 2 Invoice# 10014136. 9090 N STEMMONS FRWY STE A Acct.No. 2079317088 DALLAS TX 75247-3521 (214)819-1400 Toll Free(844)909-8555 www.recoveryms,com Total for this Inv "ce $3,484.00 0.00 . 3,484.00 0.00 ' 980.00 0.00 $4,464.00 RECOVERY MONITORING SOLUTIONS,LLC Remittance Slip Customer 2079317088 BRAZOS.C._. Invoice# 10014136 Amount Due 53,484.00 Amount Paid Make Checks Payable To RECOVERY MONITORING SOLUTIONS 9090 N STEMMONS FRWY STE A DALLAS TX 75247-3521 111111111111111 III III 4-44› vol': Brazos County Template Revision 1.2 08/15/2012 ti r 4. Job Description ': Last Updated: September 2024 Class Number: B0116 Title: Administrative Assistant Pay Group: 24 Department: Commissioner's Court FLSA Status: Non-Exempt Reports To: Executive Assistant Approved Date: 10/01/2024 EEOC Category: Administrative Support General Summary: This position serves as the Public Information Officer, Paralegal to the Legal Division of the County Judge's Office and Commissioners Court, Provides administrative duties to the Commissioners Court. • Essential Duties: • Responsible for the implementation, management, and completion of a variety of special projects as assigned by the Commissioners Court. • Serves as Paralegal to the Legal Division of the County Judge's Office. • Assists the General Counsel with legal research, correspondence and general clerical duties as needed. • Oversees the processing of Mass Gathering Applications, Sexually Oriented Business Applications and Towing Fee Study requests, and discretionary Tax Refund requests. • Drafts documents to include but not limited to contracts,agreements, orders, resolutions, and proclamations. • Conducts research and analysis for the Commissioners Court. • Establishes and maintains official documents and records in appropriate files in Laserfiche. • Serves as back up to the Executive Assistant and the County Judge's Administrative Specialist. • Provides notary public services. • Performs multifaceted general office support and secretarial duties for the Commissioners Court to include scheduling appointments, answering phones, taking messages, and greeting the public. • May be asked to attend corporation, board, or committee meetings to take notes and prepare minutes. • Takes the legal minutes and manages the recording software for all Open Meetings involving the Commissioners Court. • Responsible for making decisions and handling all situations which arise; requires tact, diplomacy,and maturity. • Attends Trainings and Conferences as needed. Other Duties as assigned. _Supervision Received: This position is supervised by the Executive Assistant, Commissioners, and Legal Division of the County Judge's Office Given: This is a non-supervisory position. Education Required: High school graduation or Its equivalent, plus at least five years of experience;or any equivalent combination of education and experience that provides the required Preferred: Paralegal Degree AiIE mu Experience �- Required: Preferred: Duane Peters Date County Judge Certificates, Licenses, Registrations Required: None Preferred: Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to type; reach with'hands and arms; and talk and hear. The employee frequently is required to stand and walk.The employee must occasionally lift and/or move objects weighing up to 40 pounds, such as computers, printers, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus Knowledge, Skills, & Abilities Typical: Knowledge of Federal, state and local laws, or the ability to research read and comprehend the law; basic bookkeeping skills, standard office practices and Brazos County policies and procedures;the ability to perform basic mathematical calculations; perform data entry; and provide effective customer service; establish and maintain effective working relationships with county employees, elected officials, the media, and representatives from other governmental entities; must be able to use discretion in dealing with confidential or potentially confidential materials or information; must operate computers; including word processing and spreadsheet software and other computer ncnnramc_aocncrsni_fn4hannnrafion_of-ceNunht.hucinncc_mu Liraabla_lct_norFnc Work Environment Typical: The noise level in the work environment is usually moderate. The employee is frequently required to work under time pressure to meet deadlines. The work environment characteristics described here are representative.of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. .�� Of •.,, 4- 2n• Brazos County Template Revision 1.2 0811512012 A o�: Job Description ` ` Last Updated: September 2024 Class Number: B0240 Title: Chief of Staff-Legal Officer Pay Group: B0240 Department: Commissioner's Court FLSA Status: Exempt Reports To: Commissioner's Court Approved Date: 10/01/2024 EEOC Category: Professionals General Summary: Accountable for coordinating and evaluating the functions of the County JudgelCommissioners Court to ensure ongoing operations, policy development, performance enhancement, sound communication, and identification and resolution of issues.in support of the County Judge/Commissioners Court. Essential Duties: Administers and coordinates the activities of departments reporting to the County Judge/Commissioners Court to ensure ongoing operation, policy development and execution. Participates in the annual budget process and facilitates budget implementation. Oversees the preparation of weekly agendas and court orders. Function as a liaison on behalf of the County Judge/Commissioners when appropriate. Performs research on relevant topics and legislation on the national, state and local level. Coordinate, execute, and maintain an internal communications plan to facilitate communication within County government. Engage with the public, businesses and community organizations on behalf of the County Judge/Commissioners to facilitate productive government interaction with those groups and other entities. Provides guidance of all County departments to ensure that County business is conducted in the most efficient and cost-effective manner. Ensures the proper administration of all affairs of the County which the County Judge&/or Commissioners Court has authority to control.Act as a main consultant to the County Judge.Advise Commissioners Court and elected officials on civil legal matters(economic development, labor, subdivision regulations,tax, open records, conflicts of interest, land interests, Federal, State and Local regulations, grants, interlocal agreements, bid proposals,construction, and constitutional claims). Prepare and interpret contracts, review and analyze real estate documents. Perform legal research, interpret statutes, case law and constitutional law. Prepare legal documents including contracts, briefs, legal opinions, motions and pleadings. Confer with other legal counsel, interview witnesses, negotiate settlements and make court appearances as necessary. Other Duties as assigned. Supervision Received: General instruction and periodic review from Commissioner's Court. Given: Indirect supervision of Department Heads Education Required: Education and experience equivalent to a Bachelor's Degree in business, public administration, Juris Doctor, or in a job-related field of study. Preferred: Experience Required: Ten (10)years administrative experience in business, public administration, law or related field is required. Preferred: Experience in civil trial, governmental,appellate law,and related experience. Certificates, Licenses, Registrations APPROVED Required: State of Texas law license. Preferred: t0 1 fa+ Dadne Peters Date County Judge Physical Demands Typical: Light lifting and carrying of approximately 20 pounds or less. Knowledge, Skills, & Abilities Typical: Must have a working knowledge of Criminal Law, Family Law, Mental Health Law and Bail Bond Law. Possess the ability to understand and apply the law. Excellent oral and written communication skills. Experience in consulting and operations.Strong interpersonal skills and a knack for productive collaboration across varying departments. Detail-oriented and data-driven.Able to successfully organize, lead and direct large teams of people. Possess an encouraging, can-do attitude. Effective manager. Impeccable time management and multi-tasking skills. Business-minded and a strategic planner. Proven problem solver who can make clear-headed decisions while under pressure.Ability to analyze and compile large sets of data and present effective reports. Highly experienced with project coordinating and management. Self-motivated and self- sufficient. Proven creative thinker with strong business acuity. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. While performing the essential duties of this job,the employee is frequently required to work under time pressures to meet deadlines,to perform multiple tasks simultaneously, to perform tedious and exacting work;and to work closely with others as part of a team. T F nt Brazos County Template Revision 1.2 OB/15/2012 �: Job Description Last Updated: September 2024 Class Number: B1599 Title: s Chief Deputy Chief Deputy- Pay Group: Constable Department: Constable 1 FLSA Status: Non-Exempt Reports To: Constable Approved Date: 10/01/2024 EEOC Category: Protective Service Workers General Summary: To assist the Constable in planning,organizing,and directing departmental activities,including managing the department in the Constable's absence. Essential Duties: This is a responsible managerial position.Duties include management assistance to the Constable,managing the department in the Constable's absence;and performing as a law enforcement officer. Examples of work:Assists county Constable in planning the work and schedules of the department, preparing budgets and records, and directing departmental activities; Manages the department in the Constable's absence; Supervises the work of the departments clerical support staff;Assists other law enforcement agencies in investigating cases; Conducts or supervises the conducting of investigations of criminal and civil cases; May give talks and briefings to community groups or public-school classes; APPRO- And Works closely with other law enforcement and government agencies. Other Duties as assigned11±41._]-P. . t D Supervision E Date Received: Constable Date Received: Given: All Deputy Constables and Clerks. Education Required: High school graduation or its equivalent,plus at least three years of experience;or any equivalent combination of education and experience that provides the required knowledge,skills,and abilities. Preferred: Experience —� Required: Minimum three years of experience in a related field required:or an equivalent combination of education and related experience,Certification as a Peace Officer I the State of Texas required, Possession of a valid driver's license,and prior experience as a Deputy Constable. Preferred: At least five years'experience as a law enforcement officer in the State of Texas plus at least intermediate certification by the Texas Commission on Law Enforcement Officer Standards and Education and high school graduation or its equivalent;OR Any equivalent combination of experience and training which provides the required knowledge,skills,and abilities and satisfies state statutes. Certificates, Licenses, Registrations Required: At least intermediate certification by the Texas Commission on Law Enforcement Officer Standards and Education;and Valid Texas motor vehicle operator's license. Preferred: Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job,the employee is regularly required to sit;use hands to manipulate, handle,or feel;reach with hands and arms;bend and kneel;and talk and hear.The employee frequently is required to stand and walk.The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Knowledge, Skills, & Abilities Typical: Thorough knowledge of police administration,criminal and civil law,investigation and crime prevention methods,and identification records and procedures;ability to apply investigation techniques;supervisory skills;ability to establish and maintain effective working relationships with all departmental employees,other law enforcement officials,and with the general public;and above average speaking and writing abilities. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the essential duties of this job,the employee is frequently required to work under time pressures to meet deadlines,perform multiple tasks simultaneously,and work closely with others a part of a team. The noise level in the work environment is usually moderate but may be noisy and distracting. The employee may be exposed to extreme weather conditions. .''= Ste. rs.: Brazos County Template Revision 1.208/15/2012 *.r:f..*. i Job Description 'yr-'''v,n,., Last Updated: September 2024 Class Number: B1603 Title: Deputy Pay Group: Deputy-Constable Department: Constable 1 FLSA Status: Non-Exempt Reports To: Constable Approved Date: 10/01/2024 EEOC Category: 1 Protective Service Workers General Summary: Each Deputy Constable is an authorized Texas Peace Officer. The Deputy Constable duties involve serving criminal and civil papers primarily on behalf of Justice of Peace Courts;including following all applicable rules and regulations;also performs bailiff duties;and assists other local,state,and federal agencies. Essential Duties: Receives and processes civil papers,including time and date stamping,entering information into the computer system,verifying name and address information,and preparing and stuffing envelope for delivery; Logs all civil papers,including delivery information and related fees; Serves civil papers,including child support papers and warrants,truancy papers,small claims papers,and other civil papers and warrants; Follows time restriction guidelines for the service of certain papers,as well as other rules and regulations pertaining to paper service; Attempts to contact by telephone persons to whom papers are to be served to facilitate the process; Responds to various calls and enforces state and federal laws; Performs various paperwork duties,including filing,and making and distributing copies of papers to attorneys and other court personnel; Performs bailiff duties for Justice of the Peace courts,including maintaining courtroom security,assisting jurors,and obtaining files; Performs criminal visibility patrol of county; Serves all outstanding warrants(local,state,and federal); APPRO Assist other county law enforcement personnel in emergency situations; ,.,,tip.. May perform arrests;and Transports inmates to jail and to and from court. oh l lag- Other Duties as assigned. nuaneters D am Supervision County Judge Received: From Constable Given: This is a non-supervisory position. However,may assist with supervision of reserve deputies. Education Required: High school graduation or its equivalent and must have completed a state-recognized basic peace officer's academy for licensing. Preferred: Experience Required: Four years of service as a peace officer Preferred: I 1 Certificates, Licenses, Registrations • Required: Valid Texas motor vehicle operator's license;Active TCOLE(Texas Commission on Law Enforcement)certification as a Peace Officer AND an intermediate(or higher)Peace Officer's Certification. Preferred: Completed education necessary for Court Security Specialist Certification. Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job,the employee is regularly required to sit;use hands to manipulate or feel;reach with hands and arms;bend and kneel;and talk and hear.The employee frequently is required to stand and walk.The incumbent must be able to run,bend,stoop,climb,crawl,ascend and descend of stairs,both inside and outside without limitations or accommodations.The employee must operate a police vehicle under varying conditions of speed,weather,and road conditions,and operate all associated equipment in the vehicle,(radio,lights,siren,public address system,computer,RADAR,and others).The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Knowledge, Skills, & Abilities Typical: Criminal and civil law;rules and regulations pertaining to the service of civil papers and warrants; and identification records processes and procedures.Safely operate vehicles,firearms,and specialized equipment;read and write reports,letters,and memos;operate a computer,establish and maintain effective working relationships with other law enforcement agencies,the District and County Attorneys'offices,other departmental employees,and the general public;demonstrate proficiency in both oral and written communication;provide testimony in criminal and civil court; and maintain appropriate necessary certifications and Texas driver's license applicable to job responsibilities. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the essential duties of this job,the employee is frequently required to work under time pressures to meet deadlines,perform multiple tasks simultaneously,and work closely with others a part of a team. The noise level in the work environment is usually moderate but may be noisy and distracting.The employee may be exposed to extreme weather conditions. r •. l N Brazos County Template Revision 1.2 08/15/2012 � ;�h:� Job Description Last Updated: September 2024 .6Y.r OF 0l,. Class Number: B0226 Title: Administrative Assistant Pay Group: 22 Department: County Judge FLSA Status: Non-Exempt Reports To: Administrative Specialist Approved Date: 10/01/2024 EEOC Category: Office and Clerical General Summary: Provides administrative assistance to the County Judge's Administrative Specialist;prepares,posts,and distributes agendas for Commissioners Court meetings, attends Commissioners Court meetings; drafts various correspondences for County Judge;coordinates schedule for the Chief of Staff,approves purchase orders and requisitions;and orders office supplies and equipment. Responsible for making decisions and handling all situations which arise. Essential Duties: Prepares, posts, and distributes Commissioners Court agenda; Assists the Administrative Specialist in the keeping of the County Judge's calendar; Attends Commissioners Court meetings and provides reference assistance for files and documents; Assists the Administrative Specialist in drafting memos and correspondence for County Judge; Establishes and maintains official documents and records in appropriate files on Laserfiche; Provides general information to the public; Performs special projects and conducts research and analysis for the Judge and/or other departments as assigned; Responsible for making decisions and handling all situations which arise;requires tact,diplomacy, and maturity Orders office supplies and equipment; Approves purchase orders and requisitions on behalf of the Judge; May be asked to attend corporation,board,or committee meetings to take notes and prepare minutes as needed or assigned; and performs other administrative functions as needed. Provides training and assistance to all County Departments/Personnel on Open Records Requests. Receives and responds to all Open Records Requests under the jurisdiction of the County Judge's Office. Other Duties as assigned. Supervision >! PRO Received: Administrative Specialist Given: N/A Di Duane-Peters Date Education duty Juri�g+r Required: High school graduation or its equivalent. Preferred: N/A Experience Required: At least five years of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Preferred: N/A Certificates, Licenses, Registrations Required: N/A Preferred: N/A Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to type; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk.The employee must occasionally lift and/or move objects weighing up to 40 pounds,such as computers, printers, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision,and ability to adjust focus Knowledge, Skills, & Abilities _ Typical: To perform this job successfully,an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Standard office practices and procedures, and bookkeeping procedures. Operate computers, including word processing software; read and interpret manuals and memos; perform math to balance accounts;write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.The employee is constantly required to work closely with others as a part of a team;to perform multiple tasks simultaneously, and to switch from one task to another. The employee is occasionally required to perform tedious and exacting work, and to work under time pressures to meet deadlines. s� N, Brazos County Template RevisEon 1.2 08J1512012 .,.0 �� O.,,; Job Description ...*1:ry or '61` : Last Updated: September 2024 Class Number: B0243 Title: Economic Development Coordinator Pay Group: 28 Department: County Judge FLSA Status: Exempt Reports To: County Judge Approved Date: 10/01/2024 EEOC Category: ( Administrative Support General Summary: This Position works on behalf of the County Judge's Office to perform community and intergovernmental relations tasks and projects.This Position also requires flexibility and a broad range of interpersonal and professional skills to perform any potential duty assigned. Essential Duties: • Develop effective working relationships needed to advance policy priorities with County staff,elected officials,nonprofit organizations,and the public • Attends local,regional,and state meetings and committee hearings • Analyze prospective grants for availability and requirements as requested by the Commissioners Court and help facilitate communication between Commissioners Court and other entities including vendors,departments and offices within the county • Compose and prepare memos,policies,and reports • Track local,state,and federal legislation that may impact Brazos County during Texas's legislative sessions • Initiate and maintain formal and informal networks within County departments,seeking opportunities to make the department visible as to services and benefits offered • Work with governmental and nongovernmental organizations to recognize and cultivate economic development opportunities for Brazos County • Works with the community nonprofits and outreach organizations. • Performs special projects and conducts research and analysis for the Chief of Staff/Legal Officer and/or other departments as assigned • Responsible for making decisions and handling all situations which arise with tact,diplomacy,and maturity • Give Presentations and Trainings as required or needed • Attend Trainings and Conferences as needed. AiPPROV , csit ..... s..._ )Ott/ar`l- Duane Other Duties as assigned. Date . Supervision Received: General instruction and periodic review from the County Judge. Given: None Education Required: A bachelor's degree in political science,public policy,communications,or related field is required. Preferred: Master's degree in public administration,public policy,business administration,or a related field preferred. Experience Required: Two years of relevant experience required. Preferred: Knowledge of local,state,and federal government processes.County government experience. Certificates, Licenses, Registrations Required: NIA Preferred: N/A Physical Demands Typical: Regularly required to sit,stand,walk,talk,and hear.May occasionally lift and/or move objects of tow to moderate weight. Frequently,works under time pressures to meet deadlines. Knowledge, Skills, & Abilities Typical: Establish and maintain effective working relationships with county employees,representatives of governmental agencies,various community organizations,and the public;communicate effectively, both orally and in writing;and operate standard word processing software. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. T'• ~^ Brazos County Template Revision 1.2 OB4152012 Ae40.1 Job Description • �,., ofgp.: Last Updated: September 2024 Class Number: B0120 Title: Assistant Director Pay Group: B0120 Department: Human Resources FLSA Status: Exempt Reports To: Human Resources Director Approved Date: 10/01/2024 " EEOC Category: Office&Clerical _ General Summary: Assists in overseeing the operations of the Human Resources Department.Under the general direction of the Human Resources Director,the Assistant HR Director provides highly responsible and complex assistance for the department and related activities, including but not limited to,employment policies and procedures,department projects,benefits administration,leave administration, employee communications,and other assigned functions or special projects. Essential Duties: Assist the HR Director with managing the Human Resources department to include but not limited to, participating in the development of the department's work plan,projects,and programs;monitoring workflow;reviewing and evaluating work products, methods,and procedures;participating in the development,planning,and implementation of departmental goals and objectives;and recommending,implementing,and administering department policies and procedures.Leads the overall strategy,development and implementation of initiatives,campaigns,programming,and events related to all HR functions;assess the effectiveness and oversees program changes and enhancements.Provide oversight for various assigned projects.Assist in the creation and monitoring of HR's departmental budget.Administers the configuration of HR projects or programs,such as Open Enrollment,Sick Leave Pool,personnel budgeting,etc.Provide HR expertise with the interpretation of policies,explanation of employee programs, processes/procedures and resolution of issues as needed for departments,supervisors,and employees.Assist in the development, review,and administration of policies,guidelines and procedures related to all HR functions,ensuring that all programs and processes meet legalðical standards.Assist the HR Director in carrying out department responsibilities and collaborate with staff to support short and long-term goals/priorities.Comply with federal,state,and local legal requirements by keeping abreast of existing and new legislation;anticipating legislation;enforcing adherence to requirements.Assume HR Director responsibility and act on behalf of the HR Director in his/her absence and/or as assigned,to include overseeing employee relation matters,HR oversight, and day-to-day decisions within the department. Other Duties as assigned. Supervision Received: General instruction and periodic review from Human Resource Director Given: General instruction to Human Resources staff Education Required: Bachelor's degree in Human Resources,Business Management,or related field,or any equivalent combination of education and/or experience. Preferred: Master's degree in Human Resources Management. Experience Required: Five years of Human Resources experience,or any equivalent combination of education and experience. Preferred: Seven years of Human Resources or relevant experience with three years of progressive supervisory experience of multiple direct reports. Certificates, Licenses, Registrations Required: None. tD( lla' - Preferred: HR Certifications such as PHR and/or SHRM-CP. Duane Peters Date County Judge Physical Demands Typical: Regularly required to sit,stand,walk,talk,and hear.May occasionally lift and/or move objects of low to moderate weight.Frequently works under time pressures to meet deadlines. Knowledge, Skills, & Abilities Typical: Knowledge of State and Federal Employment Laws.Experience with employment policies,procedures and handbook implementation,compensation and leave administration practices and related laws.Experience with, employee relations practices and related skills.Background and experience with creation and implementation of internal employee communications.Excellent interpersonal,analytical,and problem-solving skills,with strong verbal&written communication abilities.Possess advanced level computer skills in the use of word processing,spreadsheets,and data entry,as well as the ability to quickly learn software related to department functions.Ability to communicate effectively both verbally and in writing;and follow oral and written instructions. Ability to maintain a high level of confidentiality.Must be able to complete work with a strong attention to detail and possess strong organization skills.Ability to prioritize projects and meet established or anticipated deadlines.Ability to adapt to change while simultaneously maintaining focus on organizational and operational objectives.Demonstrable strategic thinking abilities with the ability to implement various cross-functional and cross-departmental programs.Strong communication and interpersonal skills with demonstrated ability to communicate and interact effectively with all levels of staff,management,business contacts and internal/external partners.Ability to anticipate,identify,and resolve various issues. Work Environment Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle,or feel;reach with hands and arms;bend and kneel;and talk and hear.The employee frequently is required to stand and walk.The employee must frequently lift and/or move objects weighing up to 20 pounds,such as books and stacks of records.Specific vision abilities required by this job include close vision,distance vision, and ability to adjust focus. .r�,.�..0�' Y: ,*. Brazos County Temprate Revision 12 08/1512012 ":� f ' Job Description ;r'Tr '4 itt' ' Last Updated: September 2024 OF - Class Number: B0118 Title: Compensation and Benefits Analyst Pay Group: 18 Department: Human Resources FLSA Status: Non-Exempt Reports To: Human Resources Director Approved Date: 10/01/2024 EEOC Category: Office and Clerical General Summary: Performs a variety of advanced functions related to the operations of the Human Resources department. Provides support to customers regarding Human Resource issues. Essential Duties: Review,confirm and process compensation,benefits,and position related actions ensuring transactions are processed timely, accurately,and in compliance with policy and procedure;maintain applicable databases and spreadsheets.Review new or revised positions for appropriate classification based on position-specific information,determine pay grade and appropriate exemption classification ensuring compliance with Fair Labor Standards Act(FLSA),and assist with creating and/or modifying job descriptions. Provide HR related analytical support and data analysis,perform compensation,benefit,and/or position related research,and prepare related reports which may include exporting/importing data from multiple data sources and/or spreadsheets while maintaining data integrity. Maintains our financial software to ensure employee,position,benefit,absence,and compensation data accuracy,requiring significant cross-functional partnerships with other departments such as Treasurer's Office,Budget,and Information Technology.Perform administrative duties related to employees,positions,benefits,absences and compensation data, including but not limited to maintaining position control data;generating reports related to employee records;completing open records requests;conducting external salary or benefit surveys;and participating in salary or benefit surveys from other entities. Administers new hire orientation and the processing of all new hire data.Maintain accurate and organized electronic and hardcopy record keeping and file systems related to department operations and activities.Assists employees,supervisors and managers with interpretation of policies,explanation of employee programs,processes/procedures and resolution of issues as needed.Provides back-up to administrative staff. Other Duties as assigned. Supervision Received: General instruction and periodic review from supervisor. AP PRO Given: None. OfL log- Education DnArte Peters Bate Required: High School graduation or its equivalent. County Judge Preferred:• Bachelor's Degree in business management or a related field. Experience Required: Three years of Human Resources or related experience,or any equivalent combination of education and experience. . Preferred: Five years of Human Resources or related experience. Certificates, Licenses, Registrations Required: None. Preferred: HR certifications such as PHR and/or SHRM-CP. Physical Demands Typical: Regularly required to sit,stand,walk,talk,and hear.May occasionally lift and/or move objects of low to moderate weight.Frequently works under time pressures to meet deadlines. Knowledge, Skills, & Abilities Typical: Excellent interpersonal,analytical,and problem-solving skills,with strong verbal&written communication abilities.Possess intermediate level computer skills in the use of word processing,spreadsheets,and data entry,as well as the ability to quickly learn software related to department functions.Ability to communicate effectively both verbally and in writing;and follow oral and written instructions.Ability to maintain a high level of confidentiality.Must be able to complete work with a strong attention to detail and possess strong organization skills.Possess strong customer service skills with the ability to deal effectively and courteously with employees and the general public.Ability to prioritize projects and meet established or anticipated deadlines.Ability to adapt to change white simultaneously maintaining focus on organizational and operational objectives Work Environment Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this Job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle,or feel;reach with hands and arms;bend and kneel;and talk and hear.The employee frequently is required to stand and walk.The employee must frequently lift and/or move objects weighing up to 20 pounds,such as books and stacks of records.Specific vision abilities required by this job include close vision,distance vision, and ability to adjust focus. Brazos County Templale Revision 1.2 08/1512012 :. i tf t; joy; Job Description ...: aaoP�.'. Last Updated: September 2024 Class Number: B0112 Title: Director Pay Group: B0112 Department: Human Resources FLSA Status: Exempt Reports To: Commissioners Court Approved Date 10/01/2024 EEOC Category: Officials and Administrators General Summary: Oversees the Human Resources Department.Provide leadership and direction regarding County personnel practices. Essential Duties: Provides guidance and vision for the HR department that includes a focus on strategic planning and continuous improvement. Develops the department's work plan,projects,and programs;monitoring workflow;reviewing and evaluating work products, methods,and procedures;developing,planning,and implementing departmental goals and objectives;and administering department policies and procedures.Leads the overall strategy,development and implementation of initiatives,campaigns, programming,and events related to all HR functions;assess the effectiveness and oversees program changes and enhancements. Formulate,implement,and interpret organizational employment policies. Ensure employment practices and policies follow legal, federal and state guidelines.Formulate,implement and interpret compensation and classification guidelines and policy.Formulate, implement,administer and monitor employee benefits programs. Provide consultation and/or expert HR advice to management in the application of policies,procedures and practices.Confer with management and employees in the areas of problem solving and conflict resolution.Direct the maintenance of employee records and maintain their confidentiality.Manage the planning and implementation of employee development programs.Prepare,administer and manage the departmental budget.Prepare and present departmental information,reports and/or pay and benefits related information as requested. Other Duties as assigned. • Supervision Received: General instruction and periodic review from Commissioner's Court. • Given: General instruction and periodic review of Human Resources staff. Education Required: Bachelor's degree in Human Resources,Business Management,or related field. Preferred: Master's degree in Human Resources Management. Experience Required: Seven years of Human Resources experience,or any equivalent combination of education and experience. Preferred: Ten years of progressively responsible human resource experience,including five years in a supervisory or management capacity. ;t•u';)' I. A nr.n Certificates, Licenses, Registrations Required: HR Certifications such as PHR and/or SHRM-CP. �4� —�rt l7, t la...+ Preferred: None. Duane Peters Date Cnnnty rnrtge Physical Demands Typical: Regularly required to sit,stand,walk,talk,and hear.May occasionally lift and/or move objects of low to moderate weight.Frequently works under time pressures to meet deadlines. Knowledge, Skills, & Abilities Typical: Knowledge of State and Federal Employment Laws.Experience with employment policies,procedures and handbook implementation,compensation and leave administration practices and related laws.Experience with employee relations practices and related skills.Background and experience with creation and implementation of internal employee communications.Excellent interpersonal,analytical,and problem-solving skills,with strong verbal&written communication abilities.Possess advanced level computer skills in the use of word processing,spreadsheets,and data entry,as well as the ability to quickly learn software related to department functions.Ability to communicate effectively both verbally and in writing;and follow oral and written instructions. Ability to maintain a high level of confidentiality.Must be able to complete work with a strong attention to detail and possess strong organization skills.Ability to prioritize projects and meet established or anticipated deadlines.Ability to adapt to change while simultaneously maintaining focus on organizational and operational objectives.Demonstrable strategic thinking abilities with the ability to implement various cross-functional and cross-departmental programs.Strong communication and interpersonal skills with demonstrated ability to communicate and interact effectively with all levels of staff,management,business contacts and InternaVextemal partners.Ability to anticipate,identify,and resolve various issues. Work Environment Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle,or feel;reach with hands and arms;bend and kneel;and talk and hear.The employee frequently is required to stand and walk.The employee must frequently Lift and/or move objects weighing up to 20 pounds,such as books and stacks of records.Specific vision abilities required by this job Include close vision,distance vision, and ability to adjust focus. Brazos County Job Description '� Last Updated: September 2024 Class Number: B0119 ' Title: Human Resource Assistant Pay Group: 17 Department: Human Resources FLSA Status: Non-Exempt Reports To: Human Resources Director Approved Date: 10/01/2024 EEOC Category: Office&Clerical General Summary: _ Provides support to customers regarding Human Resource issues and is responsible for the administrative operations of the department. Essential Duties: Responsible for providing support to department in areas such as answering incoming calls,screening office visitors,issuing ID badges and responding to various inquiries regarding departmental operations,services,policies and procedures.Maintain accurate and organized electronic and hardcopy record keeping and file systems related to department operations and activities; perform tasks related to data entry and maintenance of employee information,document scanning,research,classifying,indexing, filing,storing,auditing,and other document management activities. Serve as the department's custodian of records overseeing the archival and retention process for departmental records and requests for information such as employment verifications,open records requests,etc.Provide general recruiting support,to include but not limited to assisting departments with posting positions, assisting applicants with the application process,application tracking/management,pre-employment processing,screenings,and onboarding.Provide administrative support to the HR department,in areas such as,purchasing office supplies,maintaining office equipment,event support and HR programming support.Assist with departmental accounting functions such as processing departmental invoices,purchase orders,processing of retiree insurance payment,and other procurement activities.Administers the Service Award program. Other Duties as assigned. Supervision SRO , .. ., Received: General instruction and periodic review from su•_ • Given: None. �1 Education Required: High School graduation or its equivalent. Duane-Peters Date Eotmty Judge— Preferred: None. — -- __ Experience Required: Two years of clerical or office experience,or any equivalent combination of education and experience. Preferred: Previous HR experience and/or College Degree. Certificates,Licenses, Registrations Required: None. Preferred: None. Physical Demands Typical: Regularly required to sit,stand,walk,talk,and hear.May occasionally lift and/or move objects of low to moderate weight. Frequently works under time pressures to meet deadlines. Knowledge, Skills, & Abilities Typical: Standard office equipment.Basic mathematical calculations and data entry.Possess intermediate level computer skills in the use of word processing,spreadsheets,and data entry,as well as the ability to quickly learn software related to department functions.Possess excellent communication and customer service skills,including the ability to compose and prepare routine correspondence and documents.Well organized with the ability to complete work with a strong attention to detail Ability to exercise judgment,decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.Ability to maintain confidentiality and discretion regarding records and files.Ability to deal effectively and courteously , with peers,superiors,and the general public. T . Brazos County Template Revision 1.2 0811512012 4 *: Job Description Last Updated: September 2024 0 IF Class Number: B0113 Title: Human Resource Coordinator Pay Group: 20 Department: Human Resources FLSA Status: Exempt Reports To: Human Resources Director Approved Date: 10/01/2024 EEOC Category: Office and Clerical General Summary: Provides professional human resources advice and guidance to departments and employees.Assists in the coordination and implementation of various Human Resource programs or projects. Essential Duties: Assists with the overall strategy,development and implementation of initiatives,campaigns,programming,and events related to employee relations,benefits,wellness,and leave;assess the effectiveness and oversees program changes and enhancements. Provide HR expertise with the interpretation of policies,explanation of employee programs,processes/procedures and resolution of issues as needed for departments,supervisors,and employees.Assist in the development,review,,and administration of policies, guidelines and procedures related to employee relations,benefits,wellness and protected leave administration and accommodations,ensuring that all programs and processes meet legalðical standards.Assist the team In carrying out department responsibilities and collaborate with leadership and staff to support short and long-term goals/priorities.Comply with federal,state,and local legal requirements by keeping abreast of existing and new legislation;anticipating legislation;enforcing adherence to requirements;advising management on needed actions.Assist in developing and implementing procedures, preparing, and updating forms and manuals.Administers the retirement processes for employees.Serves as the primary point of contact for County retirees.Reconciles departmental reports. Other Duties as assigned. Supervision Received: General instruction and periodic review from supervisor. APPRO Given: General instruction to HR staff. Education Required: High School graduation or its equivalent. Duane Peters Date Preferred: Bachelor's degree in Human Resources or related fieldCOC y t1ge Experience Required: Five years of Human Resources or related experience,or any equivalent combination of education and experience. Preferred: Previous experience in the HR field,with knowledge and experience in all aspects of the HR function,including recruiting,training,compensation,benefits and employee policies and procedures.Experience with Benefits Administration including knowledge of Healthcare Laws.Knowledge of Leave Administration laws and administration practices. Certificates, Licenses, Registrations Required: None. Preferred: HR Certifications such as PHR and/or SHRM-CP. Physical Demands Typical: Regularly required to sit,stand,walk,talk,and hear.May occasionally lift and/or move objects of low to moderate weight.Frequently works under time pressures to meet deadlines. Knowledge, Skills, & Abilities Typical: Excellent interpersonal,analytical,and problem-solving skills,with strong verbal&written communication abilities.Possess intermediate level computer skills in the use of word processing,spreadsheets,and data entry,as well as the ability to quickly learn software related to department functions.Ability to communicate effectively both verbally and in writing;and follow oral and written instructions.Ability to maintain a high level of confidentiality.Must be able to complete work with a strong attention to detail and possess strong organization skills.Ability to prioritize projects and meet established or anticipated deadlines.Ability to adapt to change while simultaneously maintaining focus on organizational and operational objectives.Demonstrable strategic thinking abilities with the ability to implement various cross-functional and cross-departmental programs.Strong communication and interpersonal skills with demonstrated ability to communicate and interact effectively with all levels of staff,management,business contacts and intemal/extemal partners Work Environment Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle,or feel;reach with hands and arms;bend and kneel;and talk and hear.The employee frequently is required to stand and walk.The employee must frequently lift and/or move objects weighing up to 20 pounds,such as books and stacks of records.Specific vision abilities required by this job include close vision,distance vision, and ability to adjust focus. cs;;"rs o�,:. ROVED l : I,- ),..'n'a Brazos C o u rity l tag_ Template Revision 1.2 08115/2012 it tajay Job Description R.:'.. Last Updated: September 202 uane Peters Date County Judge Class Number: B2815 Title: Detention Supervisor Pay Group: 18 Department: Juvenile Services-Detention FLSA Status: Non-Exempt Reports To: Detention Manager Approved Date: 10/01/2024 EEOC Category: Professional • General Summary: To assist the Detention Manager in providing effective supervision of an assigned work shift within the department's Detention Facility. Essential Duties: Other duties may be assigned.Work a flexible schedule based on the needs of the institution.Transports residents to court as needed. Searches residents to court as needed.Supervise residents in accordance with procedures.Make arrests and perform restraint techniques.Work a flexible schedule that will involve working weekends,evenings or nights.Work with Administration to enhance the professionalism of the detention center. Become well versed in the use of the Family Code and Juvenile Justice System. Direct the intake and orientation process of juvenile offenders into the detention center.Screen juvenile referrals from the local police agencies to accept or deny based on the merits of the offense.Dispense prescription and over the counter medications.Counsel with the juveniles and contact mental health professionals as needed.Maintain 80 hours biannually of approved training to maintain JSO certification.Follow established policies,procedures and practices of the department. Abide by the Texas Juvenile Justice Department Code of Ethics.Maintain security and confidentiality of all case information,files and chronos as required by the Texas Family Code.Facilitates and participates in departmental programs. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is related or a logical assignment to the position. This job description does not constitute an offer of employment The job description is subject to change by the employer as the needs of the employer and requirements of the job change. Other Duties as assigned. j Supervision Received: Detention Manager Given: Supervise Juvenile Supervision Officers and detained juveniles in accordance with County and Department procedures as well as State standards. This includes training of new officers and staff,conducting performance reviews,and recommending personnel actions. Conduct regular staff meetings regarding policies,procedures,problem solving,program planning and in-service training. Review and approve time sheets and time off requests. Education Required: High School Diploma or its equivalent,plus three(3)years of responsible,paid experience in a juvenile correctional work setting. Preferred: Bachelor's degree in Criminal Justice or a related field. Experience Required: To perform this job successfully,an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge,skill,and/or ability required. Reasonable i accommodations may be made to enable individuals to perform the essential functions. Must be 21 years of age,or older,and be able to meet criteria for certification as a Juvenile Supervision Officer through TJJD. Preferred: Certificates, Licenses, Registrations Required: Valid Texas driver's license with appropriate liability auto insurance coverage(Drivers license requirements must be met within 30 days if employee recently moved from another state). Must be able to meet all criteria for certification as a juvenile supervision officer through TJJD,as well as non-disqualifying criminal history/sex offender registration background check. Preferred: Physical Demands Typical: Duties require daily standing,walking,sitting,talking and listening;frequent use of hands and/or fingers to grasp,handle,pick-up,pinch,type or feel;frequent reaching with hands or arms and rifting of objects over 100 pounds;close vision,distance vision,ability to distinguish color,peripheral vision,depth perception and ability to adjust focus.Physical demands described here are representative of those that must be met or are encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge, Skills, & Abilities Typical: An understanding of human behavioral patterns and the ability to apply good judgment in dealing with troubled youth and their families. Ability to remain calm in stressful situations. Must possess basic computer knowledge and competence. Ability to communicate effectively orally and in writing.Must have physical ability to make arrests and perform restraint techniques. Work Environment Typical: The noise level in the work environment is usually moderate. White performing the essential duties of this job, the employee is constantly required to perform multiple tasks simultaneously,to work under time pressures to meet deadlines and to work closely with others as part of a team;the employee is frequently required to do tedious exacting work. Worker is subject to physical hazards from traffic;serious hazard and infection from exposure to communicable disease;physical hams as the result of confrontation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. -Bee' : Brazos County Template Revision 1.2 0e115/2012 c2 Job Description Last Updated: September 2024 Class Number: B0222 Title: Assistant Project Manager Pay Group: 27 Department: Project Management FLSA Status: Exempt Reports To: Director of Project Management Approved Date: 10/01/2024 EEOC Category: Administrative Support General Summary: Working in coordination to develop relationships with various County Departments and core project team members as appropriate,the Project Manager(PM)is responsible for overall management of projects and associated deliverables.The PM plans,coordinates,implements,executes,and documents completion of projects'activities to ensure cost,time,scope,and quality goals are met.The PM serves as the single point of contact for projects'stakeholders. Essential Duties: To ensure Brazos County's projects adhere to the triple constraint of scope-cost-time,the Project Manager(PM)will follow the methodology outlined in the Project Management Institute's Project Management Body of Knowledge(PMBOK). The PM is responsible for working with the County Judge;Budget Office,Purchasing,and other county departments and core project team members as appropriate,to ensure the following major activities associated with each project are undertaken correctly: • Ensuring authorization for projects and ensuring adequate documentation of project initiation is created and maintained • Defining and refining objectives and selecting the best of alternative courses of action through adequate planning in coordination with stakeholders • Executing the project by coordinating people and other resources necessary to carry out the plan • Monitoring and controlling the project to ensure the project objectives are met,and measuring progress to identify variances from the plan so that corrective action can be taken • Closing and formalizing acceptance of the project by bringing it to an orderly end,and collecting documentation on lessons learned The PM is also responsible for assisting with vendor contract negotiations.The PM must ensure that vendors adhere to the scope-cost-time constraints through consistent communication and review of all documentation provided by the vendor.The PM is also responsible for reviewing and evaluating vendor performance issues to determine the appropriate resolution including escalations as needed. In addition to Scope Management,Time Management,and Cost Management,the PM is also responsible for working closely with stakeholders to ensure the following six knowledge areas are addressed when undertaking projects: 1. Integration Management APPROVED 2. Quality Management 3. Human Resources Management 4. Communications Management D� 1_ 5. Risk Managementt ar'T 6. Procurement Management Duane Peters Date The PM is also responsible for the following activities: County Judge • Helping to define and document scope,objectives,and deliverables • Identifying key stakeholders and core project team members • identifying availability of other required resources • Creating or assisting in the creation of formal project documentation as appropriate to include: o Project Charter o Project Requirements Document o Communications Plan o Risk Management Plan o Change Management Plan o Work Breakdown Packages and dependencies o Project Schedule including network diagrams using Program Evaluation and Review Techniques(PERT),Critical Path Method (CPM),Precedence Diagramming Method(PDM)or other method as appropriate o Quality Assurance procedures • Coordinate efforts of internal team members,third-party contractors,and consultants as required • Vendor communication and coordination • Manage stakeholder expectations • Oversee Configuration Management • Oversee quality control throughout project life cycle • Minimize exposure and risk on project by conducting risk analysis and mitigation • Conduct Business Analysis using IIBA BABOK methodologies • Conduct Scope Verification and Customer/Stakeholder Acceptance • Project Closeout • Report quarterly on projects to County Judge and Commissioners'Court Other Duties as assigned. Supervision Received: General instruction and periodic review from Director of Project Management. Given: Education Required: BA or BS in Business Administration,Operations Management,Business Analysis,Computer Science,MIS or related field or any equivalent combination of education and experience which provides the required knowledge,skills,and abilities. Preferred: MS in Business Administration,Operations Management,Computer Science,Computer Engineering,MIS, Business Analysis,or 1T Project Management or related field. Experience Required: Two years of experience in Project Management,Systems Analysis,and Business Analysis Preferred: Five years of experience in Project Management,Systems Analysis,and Business Analysis Certificates, Licenses, Registrations _ Required: Valid driver's license Preferred: PM!Project Management Professional,IIBA Certified Business Analysis Professional Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job,the employee is regularly required to sit;use hands to type;reach with hands and arms;and talk and hear.The employee frequently is required to stand and walk.The employee must occasionally lift and/or move objects weighing up to 40 pounds,such as computers,printers,stacks of records,or other similar objects.Specific vision abilities required by this job include close vision,and ability to adjust focus Knowledge, Skills, & Abilities Typical: Must be able to apply project management,systems analysis,and business analysis methodologies independently to identify opportunities and risks,interpersonal skills,excellent verbal,written,and communication skills,organization,and Microsoft Word,Excel,PowerPoint,MS Project. Must have excellent interpersonal skills. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate but may be noisy or distracting.The employee is required to perform multiple tasks simultaneously and to perform tedious and exacting work.The employee may be required to work closely with others as part of &team or perform required job functions remotely,to work under time pressures to meet deadlines,and to work in emergency situations, '} .: Brazos County Template Revision 1.2 08/15/2012 Job Description •°, QF 0g?"�` Last Updated: September 2024 Class Number: B0220 Title: Director of Project Management Pay Group: B0220 Department: Project Management FLSA Status: Exempt Reports To: Commissioners Court Approved Date: 10/01/2024 EEOC Category: Officials and Administrators General Summary: Working in coordination to develop relationships with various County Departments and core project team members as appropriate,the Project Manager(PM)is responsible for overall management of projects and associated deliverables.The PM plans,coordinates,implements,executes,and documents completion of projects'activities to ensure cost,time,scope,and quality goals are met.The PM serves as the single point of contact for projects'stakeholders. Essential Duties: To ensure Brazos County's projects adhere to the triple constraint of scope-cost-time,the Project Manager(PM)will follow the methodology outlined in the Project Management Institute's Project Management Body of Knowledge(PMBOK). The PM is responsible for working with the County Judge,—Budget Office,Purchasing,and other county departments and core project team members as appropriate,to ensure the following major activities associated with each project are undertaken correctly: • Ensuring authorization for projects and ensuring adequate documentation of project initiation is created and maintained • Defining and refining objectives and selecting the best of alternative courses of action through adequate planning in coordination with stakeholders • Executing the project by coordinating people and other resources necessary to carry out the plan • Monitoring and controlling the project to ensure the project objectives are met,and measuring progress to identify variances from the plan so that corrective action can be taken • Closing and formalizing acceptance of the project by bringing into an orderly end,and collecting documentation on lessons learned The PM is also responsible for assisting with vendor contract negotiations.The PM must ensure that vendors adhere to the scope-cost-time constraints through consistent communication and review of all documentation provided by the vendor.The PM is also responsible for reviewing and evaluating vendor performance issues to determine the appropriate resolution including escalations as needed. In addition to Scope Management,,Time Management,and Cost Management,the PM is also responsible for working closely with stakeholders to ensure the following six knowledge areas are addressed when undertaking projects: 1. Integration Management APPROVE2. Quality Management 3. Human Resources Management 4. Communications Management 5. Risk Management 6. Procurement Management L IQ-4- The PM is also responsible for the following activities: Duane Peters Date • Helping to define and document scope,objectives,and deliverables County Judge • Identifying key stakeholders and core project team members • Identifying availability of other required resources • Creating or assisting in the creation of formal project documentation as appropriate to include: o Project Charter o Project Requirements Document o Communications Plan o Risk Management Plan o Change Management Plan o Work Breakdown Packages and dependencies o Project Schedule including network diagrams using Program Evaluation and Review Techniques(PERT),Critical Path Method (CPM),Precedence Diagramming Method(PDM)or other method as appropriate o Quality Assurance procedures • Coordinate efforts of internal team members,third-party contractors,and consultants as required • Vendor communication and coordination • Manage stakeholder expectations • Oversee Configuration Management • Oversee quality control throughout project life cycle • Minimize exposure and risk on project by conducting risk analysis and mitigation • Conduct Business Analysis using!IBA BABOK methodologies • Conduct Scope Verification and Customer/Stakeholder Acceptance • Project Closeout • Report quarterly on projects to County Judge and Commissioners'Court Other Duties as assigned. Supervision Received: General instruction and periodic review from Commissioner's Court. Given: General instruction and periodic review of Project Management staff. Education Required: BA or BS in Business Administration,Operations Management,Business Analysis,Computer Science,MIS or related field or any equivalent combination of education and experience which provides the required knowledge,skills,and abilities. Preferred: MS in Business Administration,Operations Management,Computer Science,Computer Engineering,MIS, Business Analysis,or IT Project Management or related field. Experience Required: Two years of experience in Project Management,Systems Analysis,and Business.Analysis Preferred: Five years of experience in Project Management,Systems Analysis,and Business Analysis Certificates,Licenses, Registrations Required: Valid driver's license Preferred: PM!Project Management Professional,11BA Certified Business Analysis Professional Physical Demands Typical: Knowledge, Skills, & Abilities Typical: Must be able to apply project management,systems analysis,and business analysis methodologies independently to identify opportunities and risks,interpersonal skills,excellent verbal,written,and communication skills,organization,and Microsoft Word,Excel,PowerPoint,MS Project. Must have excellent interpersonal skills. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate but may be noisy or distracting.The employee is required to perform multiple tasks simultaneously and to perform tedious and exacting work.The employee may be required to work closely with others as part of a team or perform required job functions remotely,to work under time pressures to meet deadlines,and to work in emergency situations. :'....i Oi.,.... T'• �c i°: Brazos County Nkt Template Revision 1.2 06115/2012 •\ 4% al Job Description "�,T -v., .' Last Updated: September 2024 Class Number: B1439 Title: Supervisor-Dispatch Pay Group: SisOpatch_Supervisor Department: Sheriffs Office-Administration FLSA Status: Non-Exempt Reports To: Chief Deputy Approved Date: 10/01/2024 EEOC Category: I Office and Clerical General Summary: Supervises telecommunications officers and civilian clerks,including assigning and reviewing work,conducting performance reviews,and recommending and executing personnel actions;prepares and files various reports;prepares extradition paperwork; receives,transfers,and monitors incoming calls on telephone and radio;monitors and maintains security of Sheriffs office,enters warrants into computer system and confirms entry;runs criminal history checks;prepares various paperwork;and assists county personnel and visitors. Essential Duties: • Supervises telecommunications officers,including assigning and reviewing work,conducting performance reviews,and recommending and executing personnel actions • Interact with courts • Prepares and files daily and monthly reports • Prepares extradition paperwork • Enters calls into computer system • Monitors and maintains security of the Sheriffs office,including opening and closing doors and observing all personnel and visitors entering and leaving the secure area • Enters warrants into TCIC/NCIC computer system and confirms entry and secondary check entries • Clears and cancels warrants in TCICINCIC computer system . • Monitors all Sheriffs Office radio traffic • Enters and clears stolen property in TCICINCIC system • Prepares monthly validation reports for the Texas Department of Public Safety • Supervises security of all TLETS terminals for stationary remote terminals,MDT • Monitors teletype communications • Assists county personnel and visitors ' • Types various forms and prepares paperwork for deputies Al PRO N d • Supervise civilian clerks • Acts as the Terminal Agency Coordinator • Maintains CJIS,FACT,and SAGY for Agency • Supervises open records requests _� � D i l lay • Responsible for CJIS Tech and Records Audits Duane Peters Date Other Duties as assigned. County Judge Supervision Received: From Chief Deputy Given: Supervises telecommunications officers and civilian clerks,including assigning and reviewing work,conducting performance reviews,and recommending and executing personnel actions. Education • - • Required: High school graduation or its equivalent,plus at least one year of experience;or any equivalent combination of education and experience which provides the required knowledge,skills,and abilities. Preferred: Experience Required: To perform this job successfully,an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge,skill,and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, Registrations Required: Certification from the Texas Law Enforcement Telecommunications System(TLETS).Must have a Telecommunications license from Texas Commission on Law Enforcement. Preferred: Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job,the employee is regularly required to sit;use hands to manipulate or feel;reach with hands and arms;bend and kneel;and talk and hear.The employee frequently is required to stand and walk.The incumbent must be able to run,bend,stoop,climb,crawl,ascend and descend of stairs,both inside and outside without limitations or accommodations.The employee must operate a police vehicle under varying conditions of speed,weather,and road conditions,and operate all associated equipment in the vehicle, (radio,lights,siren,public address system,computer, RADAR,and others).The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Knowledge, Skills, & Abilities Typical: Court documents;local,state,and federal laws relating to operation of Sheriff's office;TCIC/NCIC system and procedures;supervisory management techniques;department policies and procedures;and standard office practices and procedures.Operate computers,including word processing software;perform basic mathematical calculations;interpret policies and procedures; analyze information;operate office equipment,such as copy machine and facsimile machine; communicate effectively, both orally and in writing;and maintain effective working relationships with others. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate but may be noisy and distracting.The employee is frequently required to work under time pressures to meet deadlines,to perform multiple tasks simultaneously,to perform tedious and exacting work,and to work closely with others a part of a team;the employee is frequently placed in emergency situations. Ase' Op 9 TE: �n Brazos County Template Revision 1.2 08/152012 t ,f/�i Job Description o -.•4,•',y of e.t.. Last Updated: September 2024 Class Number: B1444 Title: Telecommunications Officer - Pay Group: Telecom_Officer-SO Department: Sheriffs Office-Administration FLSA Status: Non-Exempt Reports To: Supervisor, Dispatch Approved Date: 10/01/2024 EEOC Category: Office and Clerical General Summary: • Receives,transfers,and monitors incoming calls on telephone and radio • Monitors and maintains security of Sheriff's Office. • Enters warrants into computer system and confirms entry. • Checks criminal history. • Handles paperwork,assists county personnel and visitors at front desk. Essential Duties: • Receives incoming telephone and radio calls and transfers callers to appropriate personnel. • Enters calls into computersystem. • Monitors and maintains security of the Sheriffs office,including opening and closing doors and observing all personnel and visitors entering and leaving the secure area. • Enters warrants into TCIC/NCIC computer system and confirms entry. • Clears and cancels warrants in TCIC/NCIC computer system. • Enters and clears stolen property in TCICINCIC system. • Monitors all Sheriff's Office radio traffic. • Sends,receives,and monitors teletype communications. • Performs criminal history checks and wanted checks for patrol deputies,investigators,and Sheriffs Office and Jail administration. • Assists county personnel and visitors at the front desk and prepares paperwork for deputies. • Must be willing to work 12 hour shifts including weekends,holidays,and night shift. Other Duties as assigned. Supervision Received: From Supervisor,Dispatch APPRO - Given: This is a non-supervisory position. rr 1 l! Education t_� r a` . Required: High school graduation or its equivalent. Duane Peters Date County-Tt, Preferred: Experience Required: To perform this job successfully,an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge,skill,and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, Registrations Required: • Must be able to obtain Telecommunications license within one year of being hired. • Must be able to obtain Certification from the Texas Law Enforcement Telecommunications System(TLETS). Preferred: • Telecommunications license from Texas Commission on Law Enforcement. • Certification from the Texas Law Enforcement Telecommunications System(TLETS). Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made.to enable individuals with disabilities to perform the essential functions.While performing the•duties of this job,the employee is regularly required to sit;use hands to manipulate or feel;reach with hands and arms;bend and kneel;and talk and hear.The employee frequently is required to stand and walk.The incumbent must be able to run,bend,stoop,climb,crawl,ascend and descend of stairs,both inside and outside without limitations or accommodations.The employee must operate a police vehicle under varying conditions of speed,weather,and road conditions,and operate all associated equipment in the vehicle, (radio,lights,siren,public address system,computer,RADAR,and others).The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Knowledge, Skills, & Abilities Typical: Court documents;local,state,and federal laws relating to operation of Sheriffs office;TCIC/NCIC system and procedures;department policies and procedures;and standard office practices and procedures.Operate computers;perform basic mathematical calculations;interpret policies and procedures;analyze information;operate office equipment,such as radio equipment,copy machine and facsimile machine;communicate effectively,both orally and in writing;and maintain effective working relationships with co-workers. . Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate, but may be noisy and distracting. The employee is frequently required to work under time pressures to meet deadlines,to perform multiple tasks simultaneously;the employee is frequently placed in emergency situations. i*V1- BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 10/1/2024 ITEM: Approval of the Brazos County Equal Employment Opportunity(EEO)Plan. • TO: Commissioners Court DATE: 09/24/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tvoe Certification Farm_For Signature.pdf Certification Form Backup Material Brazos County EEO Potcy_Staatementpdf EEO Policy Statement Backup Material Brazos CountyEEO Ptan_ EEO Plan Backup Material September 2024.pdf EEO_UGGzation_Report_shortFormfinal- EEO Utilization Report Backup Material submit_924.24.pdf APPRO Duane Peters Date County Judge CERTIFICATION FORM i Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please read carefully the Instructions(see below)and then complete Section A or Section B or Section C,not all three.If recipient completes Section A or C and sub-grants a single award over S500,000,in addition,please complete Section D. Recipient's Name: E5y0,21A Address: ) S. S 5 paieraititk. 2.4]I1; 11I3 ,+ Is'agency a; irect or o Sub recipient of OJP,OVW or COOPS funding? 1 Law Enforcement Agency? ❑Yes"No DUNS Number: y B3 V K1 TLC..�1 Vendor Number(only if direct recipient) Name and Title of-Contact Person: (,,,) 6 aligUip., Telephone Number:4'!%,AbI-Lug Mail Address: JSra fair fJ atostntfrrii 4.%, e„,,, Section A—Declaration Claiming Complete Exemption from the EEOP Requirement Please check all the following bares that apply. o Less than fifty employees. a Indian Tribe a Medical Institution. a Nonprofit Organization a Educational Institution o Receiving a single award(s)less than S25.000. I, [responsible official], certify that [recipient]is not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R§42.302. I further certify that [recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. If recipientsub-grants a single award over S500,000,in addition,please complete Section D Print or Type Name and Title Signature Dare Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review (To' recipient agency has frfnv or more employees and is receiving a single award or.subaward,of 525,000 or more,but less than S500.000,then the,recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following(42 C.F.R.§42.305): I,i DUQAP ?Q,f,Y5 [responsible official], certify that ' caps (...curr i.i- [recipient],which has fifty or more employees and is receiving a single award or subaward for$25,000 or more,but less than$500,000,has formulated an EEOP in accordance with 28 CFR pt.42,subpt.E. I further certify that within the last twenty-four months,the proper authority has formulated and signed into effect the EEOP and,as required by applicable federal law,it is available for review by the public,employees,the appropriate state planning agency,and the Office for Civil Rights,Office of Justice�Prog_ramJs,U.S,{Department of Justice. The EEOP is on file at the following office: rr�zQS C,D � L 4 `f l l 'Ti" S [oi• anization], [address]. lane; P Lrs. �L Di t l a c '� Rr int or Type Nanre and itle r Signature Date r Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil Rights for Review If v recipient agency has fifty or more employees and is receiving a single award,or subaward,of S500.000 or more,then the recipient agency must send an EEOP Short Form to the OCR for review. I [responsible official], certify that [recipient],which has fifty or more employees and is receiving a single award of$500,000 or more,has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the Office for Civil Rights,Office of Justice Programs, U.S. Department of Justice. If recipient sub-grants a single award over S500.000.in addition,please complete Section D I P,rintor'TypeNameandTitle Signature Date Section D—Declaration Stating thatRecipient Snbawards a Single Award Over$500,000 If a recipient agency.subawai ds a single award of$500,000 or more then the granting agency should provide a list;including,name,address and DUNS#of each such sub-recipient. Sub Recipient Agency Name/Address Sub-Recipient DUNS Number • If additional space in necessary,please duplicate this page. OMB Control No.1121-0340 Expiration Date:1 213 1/2 0 15 Brazos County Equal Employment Opportunity Policy Brazos County is committed to being an equal opportunity employer.We aim to build a workforce that reflects the diversity of our community by adhering to federal,state,and local equal employment opportunity(EEO) laws and related policies. It is the policy of Brazos County to provide equal employment opportunities to all employees and applicants.We do not discriminate based on race, color, religion, sex, national origin,age, pregnancy,disability,genetic information,or any other protected class.All employment decisions, including, but not limited to, recruitment, hiring, promotions,compensation,and training,are made based on job-related criteria and qualifications. Supervisors and managers are responsible for: • Recruiting, hiring, and promoting without regard to any protected class. • Making employment decisions based solely on qualifications and job requirements. • Administering compensation, benefits,and promotions fairly. • Providing reasonable accommodations for individuals with disabilities,where possible. Any conduct of discrimination,whether intentional or unintentional,will not be tolerated and may result in disciplinary action, up to and including termination. Reports of potential violations of EEO standards will be investigated by the Human Resources Department. Retaliation against individuals who report or participate in investigations of discrimination is strictly prohibited. The Brazos County Human Resources Department maintains an Equal Employment Opportunity Plan (EEOP),which is available to all employees. 1*1 •.'rrY OF 0�r Brazos County Equal Employment Opportunity (EEO) Plan Section 1 - Purpose Brazos County(the County)is committed to providing equal employment opportunities to all applicants and employees. Accordingly, the County assesses applicants and employees on individual merit and qualifications,without regard to race, color, religion,sex, national origin, age, pregnancy,disability,genetic information, sexual orientation, gender identity or any other protected classes in accordance with application federal and state laws.The only exceptions are based on bona fide occupational qualifications. The purpose of this Plan is to identify the County's commitment and delineate certain practices that will confirm that commitment and to comply with requirements such as Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964,Title 28 C.F.R.subpart E,§42.301 et.seq.(for law enforcement grants) and Title 41 C.F.R. §60-2.24 (for HUD grant recipients). This Plan supersedes any previous Equal Employment Opportunity (EEO) Plans. This Plan applies to every employee of the County unless an elected or appointed official promulgates a different written policy on the subject applicable only to the official's employees. Section 2 - Prohibitions Employees must not, in their official capacity, discriminate in employment practices against any person because of the person's race, color, religion, sex, national origin, age, pregnancy, disability, genetic information, sexual orientation, gender identity or any other protected classes in accordance with application federal and state laws. "Employment practices" as used in this Plan means all terms and conditions of employment, including, but not limited to, recruiting, advertising, screening, classification, selection, appointment, hiring, assignment, transfer, promotion, demotion, discipline, layoff, termination, leave practices,rates of pay,fringe benefits,or other forms of pay or credit for services rendered,and access to and use of county facilities. Any intentional or unintentional conduct of discrimination that is based on race, color,religion,sex,national origin, age, pregnancy, disability, genetic information, sexual orientation, gender identity or any other protected classes will not be tolerated and will result in disciplinary action up to and including termination. Retaliation against persons alleging discrimination and persons involved in the act or investigation process is also prohibited. Except as required by law, all employment is "at-will" and employees have no job tenure in County employment; accordingly,the County may terminate them at any time. Brazos County Equal Employment Opportunity(EEO) E C o • Tr of OK�.. Brazos County Equal Employment Opportunity (EEO) Plan Section 3 - Evaluation by the Human Resources Department The Human Resources Department evaluates employment opportunities under this Plan and in so doing: 1. Identifies and analyzes any problem areas inherent in the utilization or participation of all qualified persons in employment phases (recruitment, selection, and promotion), since identification and analysis are necessary prerequisites to the successful development and implementation of this Plan. 2. Analyzes and identifies problem areas separately for recruitment, selection, and promotion of minorities and women. 3. Analyzes present representation of minority persons, including women, in the eight job categories identified by the Equal Employment Opportunity Commission utilizing the EEO-4 report(conducted on odd numbered years). 4. Analyzes recruitment and employment selection procedures, such as job descriptions, application forms, recruitment methods and sources, interview procedures, education requirements, referral procedures, and final selection methods to ensure that equal opportunity is being afforded in all job categories. 5. Maintains a job classification record clearly indicating each job classification or assignment and the number of employees within each respective job category by race, sex, and national origin (for example, Hispanic,Asian or Pacific Islander,and American Indian or Alaskan Native); and maintains a record of job descriptions (describing essential job functions or duties). 6. Maintains records of the number of individuals by race/color, sex and national origin (if available) applying for employment through the Human Resources Department within the preceding fiscal year and the number by race,sex,and national origin(if available)of the applicants who were offered employment and those who were actually hired. 7. Obtains statistical data from the Department of Justice,the Texas Workforce Commission, or other reliable entity regarding the characteristics of the pertinent labor markets within this statistical area, including total population, total workforce, and existing unemployment by race/color, sex, and national origin. 8. Conducts an ongoing evaluation program to ascertain whether recruitment, selection, or promotional policies cause a disparate impact on the basis of race, color, religion, sex, national origin, age, pregnancy, disability, genetic information, sexual orientation, gender identity and any other protected classes. Brazos County Equal Employment Opportunity(EEO) W Y' n:~aP of 0ac Brazos County Equal Employment Opportunity (EEO) Plan Section 4 - Enforcement In addition to other duties,the Director of Human Resources(the"Director") administers and enforces this Plan by: 1. Making the plan available to all Department Heads,applicants,and the general public. 2. Ensuring that this Plan is available on the internal website to all employees for viewing and printing. 3. Including the EEO statement and policy in the employee handbook. 4. Completing necessary evaluations and making recommendations to the Brazos County Commissioners Court on any changes that are needed in the personnel policies. 5. Presenting the EEO statement and policy as part of the Human Resources New Hire Orientation program. 6. Coordinating the presentation of grievances.People who believe they have been adversely affected by any act or practice prohibited by this Plan may file a grievance. 7. Ensuring that this Plan is available on the internet to all applicants,persons of interest,vendors,and the general public for viewing and printing. 8. Including the EEO statement and policy on job announcements/postings for open job opportunities. 9. Receiving notice from County departments of new or available,employment opportunities. 10. Ensuring that this Plan is readily available to any interested party via hard copy in the Human Resources Department. Brazos County Equal Employment Opportunity(EEO) EEO Utilization Report Organization Information Name: BRAZOS COUNTY TEXAS City: BRYAN State: TX Zip: 77806- Type: County/Municipal Government Tue 09-24-2024 14:49:36 EDT Section 1: EEO Policy Statement Policy Statement: Brazos County Equal Employment Opportunity Policy Brazos County is committed to being an equal opportunity employer. We aim to build a workforce that reflects the diversity of our community by adhering to federal, state, and local equal employment opportunity(EEO)laws and related policies. It is the policy of Brazos County to provide equal employment opportunities to all employees and applicants.We do not discriminate based on race, color, religion, sex, national origin, age, pregnancy, disability, genetic information, or any other protected class.All employment decisions, including, but not limited to, recruitment, hiring, promotions, compensation, and training, are made based on job-related criteria and qualifications. Supervisors and managers are responsible for: Recruiting, hiring, and promoting without regard to any protected class. Making employment decisions based solely on qualifications and job requirements. Administering compensation, benefits, and promotions fairly. Providing reasonable accommodations for individuals with disabilities, where possible. Any conduct of discrimination, whether intentional or unintentional,will not be tolerated and may result in disciplinary action, up to and including termination. Reports of potential violations of EEO standards will be investigated by the Human Resources Department. Retaliation against individuals who report or participate in investigations of discrimination is strictly prohibited. The Brazos County Human Resources Department maintains an Equal Employment Opportunity Plan (EEOP),which is available to all employees. USDOJ,Office of Justice Programs,EEO Utilization Report page 2 of 7 Section 5: Narrative Interpretation of Data Following File has been uploaded:Narrative Interpretation of Data.docx Section 6: Objectives and Steps 1. Objective 1: Reaffirm Brazos Countys Commitment to Equal Employment Opportunity for All Job Categories a. EEOP Publication: Post the Countys Equal Employment Opportunity Plan (EEOP)on the Brazos County website, providing clear, visible access to reinforce the Countys commitment to EEO initiatives for all job categories. b. Review and Update Recruitment Procedures: Conduct ongoing analysis of external recruitmentincluding job descriptions, classifications, application forms, interview questions, and promotional activitiesto ensure alignment with the Countys commitment to attracting a diverse pool of qualified candidates. c. Streamlined Hiring Process: Provide hiring managers with a standardized interview guide and reference-checking forms, upon request, to ensure consistent,fair, and objective hiring practices across all County departments. d. Enhanced Digital Recruitment: Expand online presence and enhance recruitment efforts through various platforms to reach a broader, more diverse audience. This includes leveraging social media,job boards, and the Countys. website to effectively advertise employment opportunities to underrepresented groups. e. EEO Statement in Job Postings: Include the Countys commitment to equal employment opportunity in all job postings to emphasize our dedication to fostering a diverse and inclusive workforce. f. The Human Resources Department will oversee the execution of these objectives on an ongoing basis in partnership with County department heads and hiring managers. 2.Objective 2: Encourage Applications from Underrepresented Groups a. Adherence to EEOP in Selection: The County will follow the guidelines of the EEOP during the selection process to ensure transparency and fairness for all applicants. b. Diversified Recruitment Strategies: In collaboration with Human Resources, County hiring managers will expand and diversify recruitment strategies, including increased participation in job fairs, a stronger social media presence, and enhanced use of the Countys website to attract candidates from underrepresented groups. c. Education on EEOP Guidelines: Human Resources will work closely with County departments to educate hiring managers on EEOP guidelines. d. The Human Resources Department will oversee the execution of these objectives on an ongoing basis in partnership with County department heads and hiring managers. Section 7: Dissemination Strategy: Internal Internal Dissemination 1. Post the EEO Utilization Report on Brazos Countys internal website. 2. Post the EEO Utilization Report on Brazos County Human Resources website. 3. Provide hard copies of the EEO Utilization Report upon request. Section 7: Dissemination Strategy: External External Dissemination 1. Post a copy of the EEO Utilization Report on Brazos Countys public website. 2. Communicate to prospective employees the existence of the Countys EEO Utilization Report. 3. Provide hard copies of the EEO Utilization Report upon request. USDOJ,Office of Justice Programs,EEO Utilization Report page 3 of 7 Utilization Analysis Chart Relevant Labor Market:Brazos County ,Texas Male Female White Hispanic or Black or American Asian Native Two or White Hispanic or Black or American Asian Native Two or Job Categories Latino African Indian or Hawaiian More Latino African Indian or Hawaiian More American Alaska or Other Races/Oth American Alaska or Other Races/Oth Native Pacific er Native Pacific er Islander Islander Officials/Administrators Workforce#/% 8/28% 2/7% 1/3% 0/0% 0/0% 0/0% 0/0% 14/48% 3/10% 0/0% 0/0% 1/3% 0/0% 0/0% CLS#/% 5,065/41% 1,015/8% 310/3% 0/0% 195/2% 0/0% 150/1% 3,725/30%. 955/8% 630/5% 15/0% 150/1% 0/0% 110/1% Utilization#/% -14% -1% 1% 0% -2% 0% -1% 18% 3% -5% -0% 2% 0% -1% Professionals Workforce#/% 32/37% 0/0% 2/2% 0/0% 0/0% 0/0% 9/10% 27/31% 2/2% 2/2% 0/0% 2/2% 0/0% 10/12% CLS#/% 9,665/34% 1,530/5% 470/2% 25/0% 2,235/8% 0/0% 240/1% 10,225/36 1,620/6% 1,170/4% 0/0% 1,210/4% 0/0% 220/1% Utilization#/% 3% -5% 1% -0% -8% 0% 10% -4% -3% -2% 0% -2% 0% 11% Technicians Workforce#/% 9/31% 6/21% 1/3% 0/0% 1/3% 0/0% 3/10% 4/14% 2f7% 1/3% 0/0% 0/0% 0/0% 2/7% CLS#/% 2,475/32% 1,105/14% 260/3% 20/0% 180/2% 0/0% 45/1% 1,965/25% 1,185/15% 365/5% 0/0% 30/0% 0/0% 115/1% Utilization#/% -1% 6% 0% -0% 1% 0% 10% -12% -8% -1% 0% -0% 0% 5% Protective Services: Sworn Workforce#/% 91/46% 20/10% 14/7% 0/0% 0/0% 0/0% 26/13% 11/6% 2/1% 17/9% 0/0% 0/0% 0/0% 18/9% CLS#/% 970/47% 370/18% 210/10% 0/0% 0/0% 0/0% 0/0% 65/3% 125/6% 270/13% 0/0% 0/0% 0/0% 45/2% Utilization#/% -1% -8% -3% 0% 0% 0% 13% 2% -5% -5% 0% 0% 0% 7% Protective Services:Non- sworn Workforce#/% 30/20% 6/4% 19/12% 0/0% 1/1% 0/0% 21/14% 18/12% 5/3% 16/10% 0/0% 0/0% 0/0% 37/24% CLS#/% 70/19% 20/5% 50/14% 0/0% 0/0% 0/0% 0/0% 120/32% 15/4% 75/20% 20/5% 0/0% 0/0% 0/0% Utilization#/% 1% -1% -1% 0% 1% 0% 14% -21% -1% -10% -5% 0% 0% 24% Administrative Support Workforce#/% 32/10% 4/1% 8/2% 0/0% 0/0% 0/0% 8/2% 130/40% 55/17% 34/11% 0/0% 1/0% 1/0% 49/15% CLS#/% 5,385/22% 1,510/6% 585/2% 0/0% 570/2% 0/0% 80/0% 9,860/41% 3,620/15% 1,725/7% 70/0% 405/2% 0/0% 360/1% Utilization#/% -12% -5% 0% 0% -2% 0% 2% -0% 2% 3% -0% -1% 0% 14% USDOJ,Office of Justice Programs,EEO Utilization Report page 4 of 7 Male Female White Hispanic or Black or American Asian Native Two or White Hispanic or Black or American Asian Native Two or Job Categories Latino African Indian or Hawaiian More Latino African Indian or Hawaiian More American Alaska or Other Races/Oth American Alaska or Other Races/Oth Native Pacific er Native Pacific er Islander Islander Skilled Craft Workforce#/% 23/55% 9/21% 4/10% 0/0% 0/0% 0/0% 3/7% 3/7% 0/0% 0/0% 0/0% 0/0% 0/0% 0/0% CLS#/% 3,910/46% 3,225/38% 605/7% 45/1% 95/1% 0/0% 55/1% 285/3% 160/2% 40/0% 0/0% 0/0% 0/0% 0/0% Utilization#/% 8% -17% 2% -1% -1% 0% 6% 4% -2% -0% 0% 0% 0% 0% Service/Maintenance Workforce#/% 16/21% 9/12% 9/12% 0/0% 0/0% 0/0% 17/22% 4/5% 12/16% 4/5% 0/0% 0/0% 0/0% 6/8% CLS#/% 6,115/24% 5,350/21% 2,175/8% 20/0% 430/2% 0/0% 310/1% 5,230/20% 3,820/15% 1,470/6% 20/0% 525/2% 15/0% 135/1% Utilization#/% -3% -9% 3% -0% -2% 0% 21% -15% ' 1% -1% -0% -2% -0% 7% USDOJ,Office of Justice Programs,EEO Utilization Report page 5 of 7 Significant Underutilization Chart Male Female White Hispanic or Black or ' American Asian Native Two or White Hispanic or Black or American Asian Native Two or Job Categories Latino African Indian or Hawaiian More Latino African Indian or Hawaiian More American Alaska or Other Races/Oth American Alaska or Other Races/Oth Native Pacific er Native Pacific er Islander Islander Professionals �/ f Protective Services: Sworn Protective Services:Non- sworn Administrative Support �/ �/ ✓ �/ Skilled Craft Service/Maintenance USDOJ,Office of Justice Programs,EEO Utilization Report page 6 of 7 I understand the regulatory obligation under 28 C.F.R. — 42.301-.308 to collect and maintain extensive employment data by race, national origin, and sex, even though our organization may not use all of this data in completing the EEO Utilization Report. I have reviewed the foregoing EEO Utilization Report and certify the accuracy of the reported workforce data and our organization's employment policies. Certified As Final By:Jennifer Salazar HR Director 09-24-2024 [signature] [title] [date] USDOJ,Office of Justice Programs,EEO Utilization Report page 7 of 7 THE STATE OF TEXAS § COUNTY OF BRAZOS § INTERLOCAL AGREEMENT THIS INTERLOCAL AGREEMENT("Agreement")is made and entered into this day of , 2024 by and between the CITY OF BRYAN, TEXAS ("City"), a municipal corporation and home-rule city of the State of Texas, acting by and through its governing body, the City Council, and BRAZOS COUNTY,TEXAS ("Brazos County"), acting by and through its governing body, the Commissioners Court. This Agreement is made pursuant to Chapter 791 of the Texas Government Code and Chapter 311 of the Texas Tax Code for the participation of Brazos County in TAX INCREMENT REINVESTMENT ZONE NUMBER TWENTY-ONE, CITY OF BRYAN, TEXAS ("TIRZ#21"), a reinvestment zone created by the City pursuant to Chapter 311 of the Texas Tax Code. Section 1. DEFINITIONS. (a) As used in this Agreement,the following terms shall have the meanings set out below: "Agreement" shall mean this agreement between the City and Brazos County. "Brazos County" is defined in the preamble of this Agreement and includes its successors and assigns. "Brazos County Ad Valorem Tax Rate" shall mean the current ad valorem tax rate of Brazos County,Texas. "Brazos County Captured Appraised Value" shall mean the total taxable value of all real property taxable by the Brazos County and located in the TIRZ #21 Area for that year less the certified 2024 net taxable base value of$116,200,413.00. "Brazos County Tax Increment Participation" shall mean eighty percent (80%) of the total ad valorem taxes collected by Brazos County each year during the term of this Agreement on the Brazos County Captured Appraised Value less that portion of the ad valorem taxes pledged by Brazos County to debt service. "City" is defined in the preamble of this Agreement and includes its successors and assigns. "City Captured Appraised Value" shall mean the total taxable value of all real property taxable by the City and located in the TIRZ #21 Area for that year less the 2006 net taxable base value of$41,070,995.00. "City's Tax Increment Participation" shall mean an amount equal to one hundred percent (100%) of the ad valorem taxes collected by the City each year during the duration of TIRZ#21 on the City Captured Appraised Value. "Downtown North" shall mean the area within TIRZ #21 as defined by Exhibit "A" attached hereto. "Project and Finance Plan" shall mean the Project and Finance Plan for the TIRZ #21 which shall be adopted by the Board of Directors of TIRZ#21 and approved by the City Council of the City. "Tax Increment Fund" shall mean the tax increment fund created by the City in the City Treasury for the TIRZ#21. "TIRZ#21" shall mean Tax Increment Reinvestment Zone Number Twenty-One, City of Bryan,Brazos County,Texas as established by City of Bryan Ordinance Number 1645. "TIRZ #21 Area" shall mean the area of the City to be included in TIRZ #21, being substantially as described in Exhibit"B"attached hereto. (b) Terms used herein and not otherwise defined shall have the meanings ascribed to them in Chapter 311,Texas Tax Code. Section 2. PURPOSE FOR CREATING THE ZONE. The City created TIRZ #21 for the purposes of encouraging redevelopment and historic preservation in Downtown Bryan within the TIRZ #21 Area. Brazos. County desires to participate in TIRZ #21 to facilitate the redevelopment of Downtown North, specifically to support the economic development agreement which will result in 300 new public parking spaces in Downtown Bryan. Section 3. OBLIGATIONS OF BRAZOS COUNTY. (a) Tax Increment Participation. Brazos County agrees to pay the City annually the Brazos County Tax Increment Participation amount. The tax rate and the portion of the tax rate pledged directly to debt service are subject to change and the Brazos County Tax Increment Participation herein pledged shall change as both Brazos County's tax rate and tax rate pledged to debt service changes. In the event that the City decides to expand the TIRZ#21 Area,Brazos County's Tax Increment Participation shall not extend to the new area unless Brazos County approves the participation. (b) Payment Dates. The first payment of the Brazos County Tax Increment Participation under this Agreement shall be for those taxes as levied and collected by Brazos County for the tax year 2026 and the last payment by Brazos County under this Agreement is for those taxes levied and collected by Brazos County for the tax year 2035. Payment shall be due thirty(30)days of being invoiced. (c) Projects in the Zone. The obligation of Brazos County to participate in the TIRZ #21 is limited to (i) the area described in Exhibit "A" attached hereto and (ii) the projects associated with the development of Downtown North set forth in the Project and Finance Plan as described in Exhibit "C" attached hereto, specifically, the Brazos County Tax Increment Participation is restricted to a portion of the projected cost of the public portion of the underground and above ground structure parking. (d) Representation on Board of Directors. Brazos County shall have the unequivocal right to appoint to and maintain one (1) member on the TIRZ#21 Board of Directors. The appointment will be for a two (2)year term commencing January 1, 2025. A person may be reappointed for subsequent terms without limitation. If Brazos County appoints a director after January 1 2025,the director shall serve for the remainder of the unexpired term. (e) Reimbursement of Creation Expenses. Brazos County shall be entitled to reimbursement for its actual costs, if any, associated with the creation of the TIRZ #21, in accordance with the Project and 2 Finance Plan. Section 4. PROJECT AND FINANCE PLAN. (a)Approval of Project and Finance Plan. The parties agree that Brazos County, acting through its County Commissioners Court, shall be permitted to review and accept the Project and Finance Plan and any amendment to same, before it is submitted to the City Council for City final approval. If Brazos County does not accept the Project and Finance Plan, or any amendments thereto, Brazos County may terminate this Agreement by giving the City sixty(60)days' notice. (b) Project Costs. It is understood that the City will enter into a Chapter 380 Economic Development Agreement with a Developer of approximately four acres of property within TIRZ #21. The projected Project costs to be included within the Project and Finance Plan will be the payment of incentives offered under the Chapter 380 Agreement, in exchange for the Developer's construction of underground and above ground structured parking and meeting other economic benchmarks. Section 5. TERM OF AGREEMENT. This Agreement shall become effective as of the date of the final signature hereto, and shall remain in effect until the earlier of(i) September 30, 2037, (ii) Brazos County has contributed a total amount of$5,000,000.00 to the Tax Increment Fund; or (iii) the Agreement is terminated as provided herein. Section 6. OBLIGATIONS OF THE CITY. (a) City Tax Increment Participation. The City agrees to participate in the TIRZ #21 by contributing the City's Tax Increment Participation amount into the Tax Increment Fund. The City's Tax Increment Participation is subject to changes in its tax rate. (b) Payment Dates. The obligation to pay the City Tax Increment Participation shall commence as taxes representing the City tax increment are levied and collected by the City and payment shall be due thirty(30)days after invoice. (C) Payment of Project Costs. The City and the Board of Directors of TIRZ#21 are responsible for payment of project costs described in the approved Project and Finance Plan, from the Tax Increment Fund,as available,without the need for further approval by Brazos County. Section 7.MISCELLANEOUS. (a)Severability. In the event any term, covenant or condition herein contained shall be held to be invalid by any court of competent jurisdiction, such invalidity shall not affect any other term, covenant or condition herein contained, provided that such invalidity does not materially prejudice either Brazos County or the City in their respective rights and obligations contained in the valid terms, covenants or conditions hereof. In the event any term, covenant or condition shall be held invalid and affects in any manner the limitations on Brazos County's contributions or participation, then this Agreement shall be void as to Brazos County and Brazos County shall have no liability for any incremental or other payments as may otherwise be provided for in this Agreement. (b) Entire Agreement. This Agreement merges the prior negotiations and understandings of the parties hereto and embodies the entire agreement of the parties, and there are no other agreements, 3 assurances, conditions, covenants (express or implied) or other terms with respect to the covenants, whether written or verbal,antecedent or contemporaneous,with the execution hereof. (c) Written Amendment.Unless otherwise provided herein,this Agreement may be amended only • by written instrument duly executed on behalf of each party. (d) Notices. All notices required or permitted hereunder shall be in writing and shall be deemed delivered when actually received or, if earlier, on the third(3rd) day following deposit in a United States Postal Service post office or receptacle with proper postage affixed (certified mail, return receipt requested)addressed to the respective other party at the address prescribed below,or at such other address as the receiving party may have theretofore prescribed by notice to the sending party. City Brazos County Kean Register Judge Duane Peters City Manager Brazos County Judge City of Bryan Brazos County 300 South Texas Avenue 200 South Texas Avenue, Suite 332 Bryan,Texas 77803 Bryan,TX 77803 (e) Non-Waiver. Failure of any party hereto to insist on the strict performance of any of the agreements herein or to exercise any rights or remedies accruing hereunder upon default or failure of performance shall not be considered a waiver of the right to insist on, and to enforce by any appropriate remedy, strict compliance with any other obligation hereunder or to exercise any right or remedy occurring as a result of any future default or failure of performance. (f) Assignment. Except for the City's right to assign and delegate this Agreement and the performance of obligations to the Board of Directors of TIRZ #21, no party shall assign this Agreement by operation of law or otherwise without the prior written consent of the other parties and no party shall delegate any portion of its performance under this Agreement without the written consent of the other parties. (g) Successors.This Agreement shall bind and benefit the parties and their legal successors. This Agreement does not create any personal liability on the part of any officer or agent of the City or TIRZ #21 or any trustee,officer,agent or employee of Brazos County. (h) No Waiver of Immunity. No party hereto waives or relinquishes any immunity or defense on behalf of itself, its trustees, officers, employees, and agents as a result of its execution of this Agreement and performance of the covenants contained herein. (i) Incorporation of Exhibits. The exhibits attached hereto are incorporated herein for all purposes. (j) Legal Construction. The paragraph headings contained in this Agreement are for convenience only and do not enlarge or limit the scope or meaning of the paragraphs. Words of any gender used in this Agreement shall be held and construed to include any other gender,and words in the singular number shall be held to include the plural and vice versa,unless the context requires otherwise. Each party to this Agreement has had an opportunity to review the terms contained herein with counsel and therefore neither party shall be deemed to be the author and any ambiguities contained herein shall not be construed more or less favorably between the parties by reason of authorship or origin of language. 4 IN WITNESS HEREOF, the City and Brazos County have made and executed this Agreement in multiple copies,each of which is an original. CITY OF BRYAN BRAZOS COUNTY Okla.+ Mayor Date Brazos County Judge Date ATTEST/SEAL: ATTEST: ( Okla* City Secretary Date ounty Clerk Date APPROVED AS TO FORM: City Attorney Date 5 • EXHIBIT A t«- air „ex 7 PT; r� d �. ry ! 4 • f 4� �A } -fi r 7 r �� • a #4 kl ..,, ,..,„ .- `- ' ,21,A i�WLOAD • - - wus.nt g.�� an�1 �?�� ,Z - � 1 , !. •rY �` y .: ., . it . "�.,h „__ _+— , ,. f ` } - S ' 41, r -1., 'r; "•,, NO , r Rr y I .s k ; ti $ p i " �! ,� } r . A .-- - it , A- ,L� r *• 1 - + + l f Sit 4 k.E'.:�.• �' _ I, fY 4 �}R Ji •le. 1 F 1 + --- - ti_ :` IMK'� Lai. b S 4,- _ r 6 , PCL XL error Subsystem: KERNEL Error: InsufficientMemory Operator: Readlmage Position: 28010 ;A:-tr 'I I.-i r Ila r.-F ARCHITECTURE • ENGINEERING ■INTERIORS LANDSCAPE • SURVEYING VA LUFKIN•BRYAN•TYLER •WACO•GROESBECK September 20,2024 Brazos County 200 S.Texas Avenue,Suite 352 Bryan,Tx 77803 ATTN: Bob Lamkin, Project Manager Sent Via Email: blamkinCa brazoscountytx.gov RE: County Tax Office and Agrilife Building Additional Services Request GLS Job No. 61.9043 Mr. Lamkin: GLS is pleased to provide this additional services request for the structural investigation and related design to correct foundation issues revealed. The site is currently under construction for drainage and flatwork reconstruction. Upon removal of the existing flatwork, foundation deficiencies we discovered. This proposal is for services to investigate and provide design for repairs / improvements to the foundation and in coordination with the current site improvements. The following summarizes our understanding of the scope of work. • Visually inspect existing foundations that are exposed from flatwork removal around the North and East sides of the Tax Office building and the East side of the Ag Extension building outside the front door. • Review existing as-built construction plans and geotechnical investigations if available • Develop design for necessary repairs or additions to existing foundation • Revise existing construction plans as needed for coordination with foundation improvements The fee breakdown for the above scope of work and related tasks is: Structural Investigations and Design $16,000 TOTAL $16,000 We appreciate this opportunity and look forward to assisting you with your project. Sincerely, John Rusk, PE Vice President cc:Trevor Lansdown, Brazos County;tlandsdownt brazoscountvtx.aov APPROVED Q1,,,,,„_ iji+ Duane Peters Date 4077 cAOss PARK DRIVE•surE 1co County Judge PHONE:079-776.9700 BRYAN.TEXAS•77602 FAX:93R-RR7-6330 T.B.P.E.L,S.FIRM NO.F-413 T.B.P.E.L.S•FIRM NO.10110900 T.B.A.E.FIRM NO.BR 351 GLSTEXAS,COM File 1.0 W:1619-Brazos County\619043-Tax Office Foundation Review1Data1Proposal-Contract 619043 Additional Services 2024-09-20-Revlsed.doc ARCHITECTURE • ENGINEERING •INTERIORS LANDSCAPE • SURVEYING LUFKIN •BRYAN•TYLER•GROESBECK March 30, 2023 Brazos County 200 S. Texas Avenue, Suite 352 Bryan, Tx 77803 Attn: Kaitlyn Battles, Buyer II (via e-mail kbattles()brazoscountvtx.gov) Re: Professional Engineering Proposal for Paving and Drainage Improvements at Brazos County Tax Office and TAMU AgriLife Building -College Station, Texas Ms. Battles: Thank you for the opportunity to submit this proposal to Brazos County. Based on our meeting, we understand the exterior paving around the Tax Office and Agrilife Buildings has heaved and has cause drainage issue around both buildings. Attachment A (page 1 through 8) depicts the project area and specific areas to be addressed. Problems being experienced include but are not limited to the following: • Water draining toward the buildings • Water standing against the buildings • Exterior doors unable to fully open as they catch the sidewalk pavement in front of their thresholds • Sidewalk cracking and movement • Erosion of existing ditch between these buildings and the adjacent Central Appraisal District • Paving that supports the existing awning of Tax Office has heaved and cause water on the awning to drain toward the building and stand against the building. The scope of work for this proposal includes developing construction plans and specifications for a drainage and paving plan to drain and remove storm water from draining toward and alleviate standing water around each of the buildings' exterior walls and doorways. Paving improvements will include removal, reconfiguring and reconstructing sidewalks for positive drainage. A doweled on curb is propose din the back parking lot closest to the Central Appraisal District. In addition, once the existing paving is removed, the existing soil material will be reviewed. Excavation, removal and replacement of some soil is anticipated. The following summarizes the deliverables for the project: Construction Plans • Project Notes and Information sheet • Construction Phasing sheet • Erosion Control and Stormwater Pollution Prevention sheet • Existing Conditions and Demolition sheet • Drainage Improvements Plan sheet(s) • Paving and Grading Plan sheet(s) • Project Detail sheet(s) Bid.Phase Services • Assist with pre-bid meeting. • Answer prospective bidders' questions. • Assist with addenda, if required. • Attend bid opening. • Assist with bid proposal evaluations 4077 CROSS PARK[DRIVE•SUITE 1 00 PHONE:979-776-9700 BRYAN,TEXAS•77602 FAX:936-637-6330 T.B.P.E.L.S. FIRM ENG NO.413 T.B.P.E.L.S.FIRM SURVEY NO. 10110901 T.B.A.E.FIRM NO.BR 391 GLSTEXAS.COM File 1.0 W:\619\619016-Agrilife and Tax Office Drainage\Data\Proposal\619016_Proposal Letter.doc Brazos County—Prof.Eng.Proposal for Paving&Drainage Improvements at.Brazos County Tax Office&TAMU AgriLife Building March 30,2023 Page 2 of 2 Construction Phase Services • Assist with pre-construction meeting. • Review construction submittals • Perform periodic, critical point inspections with field report and photos • Attend construction progress meetings and document discussions for distribution • Assist with construction close out. • Prepare record drawings of"red lines" provided by contractor. Digital files will be submitted in .pdf and .dwg format. • Respond to Requests for Information (RFIs). • Review change orders, if required. • Address construction issues; document discussions/resolutions, provide plan revisions if required. • Assist with substantial completion inspection and assist with punch list items. • Assist with final inspection upon contractor's completion of punch list items. We propose to provide the above described services for a lump sum fee of$34,600. The following is a breakdown of the fee: Engineering Design $ 25,600.00 Bid Phase $ 4,000.00 Construction Phase $ 5,000.00 TOTAL $ 34,600.00 Thank you for this opportunity. We look forward to assisting you with your project. Sincerely, gy�2 John Rusk, P.E. Vice President JR/ac 4077 CROSS PARK DRIVE•SUITE 100 PHONE:979-773-9700 BRYAN,TEXAS•77802 FAX:979-776-2B3B T.B.P.E.L.S. 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P.O.Box 2468 Brenham,Texas 77834 September 13,2024 RE: AMENDMENT TO AGREEMENT BETWEEN BRAZOS COUNTY AND PLANNORTH ARCHITECTURAL CO.,DATED MAY17,2023 Brazos County Leadership: Please accept this letter as a proposed Contract Amendment for the following project,as described in our mutual agreement dated May17,2023: "Brazos County to contract with PlanNorth Architectural Co.to complete the design with the Architect for extending the height of the CMU transformer/generator enclosure,adding scope for replacing TPO roof in the areas indicated for Areas A&B doghouse,and adding the design and review on the interior/exterior signage scope on the Brazos County Administration Building, currently located at 200 S.Texas Ave.,Bryan,Texas" Updates to the scope of work and corresponding fees are shown in included Exhibits. Please contact me should you have any questions. tr,2-7-Prt.•()- Ken Burch,AIA Managing Principal,PlanNorth Architectural Co. 979-251-4506 ken@plannorth.com APPRO Duane Peters Date 1 County Judge • Scope of Work 9. Re-roof Identified TPO Areas,Additional Design Services of$31,525 • Scope of work includes: a. Document Existing Roof Conditions b. Structural Engineering,as required c. Revise and replace existing mechanical/plumbing penetrations,as required d. Roof slope and drains,as required e. Roof and,parapet details f. Field Observation&Testing from 3rd party Envelope Consultant 2. Signage Package,Additional Design Services of$22,975 • Scope of work includes: a. Interior/exterior basis of design for signage b. Connection/Penetration detailing and observations c. Vendor consultation d. Owner and vendor reviews e. Owner approvals f. Signage details and drawings g. Submittal review h. Coordination with vendor-provided signage installation 3. Modify Generator/Transformer enclosure,Additional Design Services of$7,85o • Scope of work includes: a. Structural Engineering,as required b. Extend height of CMU enclosure 3'-O"to cover electrical equipment c. CMU/brick/Metal Gate revisions d. Document existing conditions&Revise drawings and details • AGREEMENT BETWEEN COUNTY AND PLAN NORTH ARCHITECTURAL CO. THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. THIS AGREEMENT is made on the I I ` day of,A7 2023, Between the COUNTY: BRAZOS COUNTY,TEXAS c/o Brazos County Commissioners' Court Attention: County Judge 200 South Texas Ave.,Ste. 332 Bryan,Texas 77803 and the PLAN NORTH ARCHITECTURAL CO..(Architect): 107 S.Baylor Street. Brenham,TX 77833 for the following PROJECT: Brazos County to contract with an architectural firm to complete the design after the feasibility study with Architect for remodel of select areas of the Brazos County Administration.Building, currently located at 200 S.Texas Ave.,Bryan,Texas,in areas mentioned.below: Sanctuary area, creating training areas, for multiple spaces of different sizes to accommodate various group sizes with multi-levels for future:build out. North Wing, creating new office space for the Human Resources Department, including offices, reception/entry waiting area,conference/training room. Elevator, adding an elevator to.the atrium in already structural built space for additional support to the second and third floors. The COUNTY and(Architect)agree as set forth below. ARTICLE I (Architect)RESPONSBILITY 1.1 (ARCHITECT)'S SERVICE 1.1.1 The (ARCHITECT)'S services consist of those services performed by the: (ARCHITECT), (ARCHITECT)'S employees and the (ARCHITECT)'S consultants as enumerated in Articles 2 and 3 of this Agreement. 1.1.2 The(ARCHITECT)'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The (ARCHITECT) shall submit for the COUNTY'S approval, a schedule for the performance of the (ARCHITECT)'S services which may be adjusted as the. Project proceeds and shall include allowances for periods of time required for the COUNTY'S review and for approval of submissions by authorities having jurisdiction over the Project. Time limits Agreement Between County and(ARCHITECT) Page 1 of 19 established by this schedule approved by the COUNTY shall not, except for reasonable cause,be exceeded by the(ARCHITECT)or the COUNTY. ARTICLE II SCOPE OF(ARCHITECT)'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The (ARCHITECT)'S Basic Services consist of those described in attached Exhibit "A" Feasibility Study of 2nd Floor North Wing Alterations and Feasibility Study of Sanctuary Alterations and incorporated by reference hereto —SCOPE OF BASIC SERVICES TO BE PROVIDED BY PLAN NORTH ARCHITECTURAL CO.,TO BRAZOS COUNTY. ARTICLE III ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in attached Exhibit"1" as Additional Services are not included in the Basic Services. •It is expressly understood and agreed that (ARCHITECT) shall not furnish any of the additional services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such additional services, which have been performed without the prior written authorization of the COUNTY as herein above provided. 3.1.2.1 Services which could possibly be required, but at the time of this Agreement were yet to be determined and which are not included in the Basic Services or Additional Services as identified and described in EXHIBIT "1", shall be considered Contingent Additional Services. A list of possible Contingent Additional Services that could be needed as the Project proceeds is included at the end of Exhibit"1". 3.1.2.2 It is expressly understood and agreed that the(ARCHITECT) shall not furnish any of the Contingent Additional Services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such Contingent Additional Services, which have been performed without the prior written authorization of the COUNTY as herein above provided. ARTICLE IV COUNTY'S RESPONSIBILITY 4.1 The COUNTY shall provide full information regarding requirements for the Project, including a program, which shall set forth the COUNTY's objective, schedules, constraints and criteria. 4.2 The COUNTY shall establish and update an overall budget for the Project, including the Construction Cost, the COUNTY'S other costs and reasonable contingencies related to all of these costs. 4.3 The COUNTY shall designate a representative authorized to act on the COUNTY'S behalf with respect to the Project. The COUNTY, or such authorized representative, shall render decisions in a timely manner pertaining to documents submitted by the (ARCHITECT) in order to avoid unreasonable delay in the orderly and sequential progress of the(ARCHITECT)'S service. Agreement Between County and(ARCHITECT) Page 2 of 19 4.4 Tile COUNTY shall give prompt written notice to the (ARCHITECT) if the COUNTY becomes aware of any fault or defect in the Project or non-conformance with the contract documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a bar or act to estop the COUNTY from exercising any of its rights under this contract. 4.5 Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the (ARCHITECT), obtain advice of all attorney, insurance counselor and Other consultants as the COUNTY deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the(ARCHITECT). 4.6 The proposed language of certificates or certifications requested of the(ARCHITECT)or the (ARCHITECT)'S consultants shall be submitted to the (ARCHITECT) for review and approval at least. 14 days prior to execution. The COUNTY shall not request certifications that would require knowledge or services beyond the scope of this Agreement. 4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit I incorporated by reference hereto—ITEMS.TO BE PROVIDED BY THE COUNTY TO THE(ARCHITECT). ARTICLE V PROJECT COST 5.1 DEFINITION 5.1.1 The Project Cost shall be the total cost or estimated cost to the COUNTY of all elements of the Project designed or specified by the(ARCHITECT). 5.1.2 The Project Cost shall include the cost at current market rates of labor and materials furnished by the COUNTY and equipment designed, specified, selected or specially provided by the (ARCHITECT), plus a reasonable allowance for the Contractor's overhead and profit. .In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the work during construction. 5.1.3 Project Cost does not include the compensation of the (ARCHITECT) and, the (ARCHITECT)'S consultants, financing or other costs which are the responsibility of-the COUNTY. 5.2 RESPONSIBILITY FOR PROJECT COSTS 5.2.1 Evaluations of the COUNTY'S Project budget,preliminary estimates of.Project Cost and detailed estimates of Project Cost, if any,;prepared.by the (ARCHITECT), represent the (ARCHITECT)'S best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the (ARCHITECT) nor the COUNTY has control over the cost of labor,materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. - Accordingly, the (ARCHITECT) cannot and does not warrant or represent that bids or negotiated prices will not vary from the COUNTY'S Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the(ARCHITECT). • Agreement Between County and(ARCHITECT) Page 3 of 19 ARTICLE VI USE OF(ARCHITECT)'S DRAWINGS,SPECIFICATIONS AND OTHER • DOCUMENTS 6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement by the (ARCHITECT) with the same force and effect as if the COUNTY prepared same. Copies of complete or partially completed mylar reproducible, preliminary layouts,record drawings, sketches and other documents prepared pursuant to this Agreement shall be delivered to the COUNTY when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The (ARCHITECT) may retain one set of reproducible copies of the documents and these copies shall be for the (ARCHITECT)'S sole use in preparation of studies or reports for the COUNTY. The (ARCHITECT) is expressly prohibited from selling, licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written permission of the COUNTY. 6.2 All documents including reports, drawings and specifications prepared by the (ARCHITECT) pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the (ARCHITECT) for the specific purposes intended will be at the COUNTY'S sole risk and without liability or legal exposure to the (ARCHITECT). Any such verification or adaptation will entitle the (ARCHITECT) to further compensation at rates to be agreed upon by the COUNTY and the (ARCHITECT). 6.3 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the(ARCHITECT)'S reserved rights. ARTICLE VII TERMINATION,SUSPENSION OR ABANDONMENT 7.1 This Agreement may be terminated by either party upon not less than fourteen (14)days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the (ARCHITECT) shall be compensated for services performed prior to notice of such suspension. 7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14) days written notice to the (ARCHITECT) in the event that the Project is permanently abandoned. If the-COUNTY abandons the Project for more than ninety(90)consecutive days,the(ARCHITECT) may terminate this Agreement by giving written notice. 7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of services after completion of the immediately preceding phase, the (ARCHITECT) may, • Agreement Between County and(ARCHITECT) Page 4 of 19 • after giving seven (7) days written notice to the COUNTY, suspend services under this Agreement. 7.5 Failure of the COUNTY to make payments to the(ARCHITECT)in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 7.6 If the COUNTY fails to make payment when due to the (ARCHITECT) for services and expenses, the (ARCHITECT) may, upon seven (7) days written notice to the COUNTY, suspend performance of services under this Agreement. Unless the (ARCHITECT) receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the (ARCHITECT) shall have no liability to the COUNTY for delay or damage caused by the COUNTY because of suspension of services. 7.7 In the event of termination that is not the fault of the(ARCHITECT),the(ARCHITECT) shall be compensated for services performed prior to termination, together with Reimbursable Expenses, if any,then due. 7.8 TERMINATION BY THE OWNER FOR CAUSE 7.8.1 The Owner may terminate the Contract if the(ARCHITECT): 7.8.1.1 persistently or repeatedly refuses or fails to adhere to the schedule approved by Brazos County; 7.8.1.2 fails to make prompt payment to Subcontractors in accordance with the respective agreement between the(ARCHITECT)and the Subcontractors; 7.8.1.3 persistently disregards laws, ordinances, or rules, regulations or orders of a public authority having jurisdiction; or; 7.8.1.4 otherwise is guilty of substantial breach of a provision of the Contract Documents. 7.8.2 When any of the above reasons exist and the Owner believes that sufficient cause exists to justify such action, the Owner may, without prejudice to any other rights or remedies of the Owner and after giving the(ARCHITECT)seven(7)days written notice,terminate employment of the(ARCHITECT)and may,subject to any prior rights of the surety: 7.8.2.1 take possession of any and all drawings, notes, plans, specifications, or other documents produced for this contract by the(ARCHITECT); 7.8.2.2 accept assignment of subcontracts pursuant to this contract;and 7.8.2.3 finish the Work by whatever reasonable method the Owner may deem expedient. 7.8.3 When the Owner terminates the Contract for one of these reasons stated, the (ARCHITECT)shall not be entitled to receive further payment until the Work is finished. 7.8.4 If the unpaid balance of the Contract Sum exceeds cost of finishing the Work, including compensation for the Engineer's services and expenses made necessary thereby, such excess shall be paid to the (ARCHITECT). If such costs exceed the unpaid balance, the (ARCHITECT) shall pay the difference to the Owner. This obligation for payment.shall survive termination of the Contract. 7.9 SUSPENSION BY OWNER FOR CONVENIENCE • 7.9.1 The Owner may,without cause, order the (ARCHITECT) in writing to suspend,delay, or interrupt the Work in whole or in part for such period of time as the Owner may determine. 7.9.2 The Contract Sum and Contract Time shall be adjusted for increases in the cost and time caused by suspension, delay, or interruption as described in this contract. Adjustment of the Contract Sum shall include profit. No adjustment shall be made to the extent: Agreement Between County and(ARCHITECT) Page 5 of 19 7.9.2.1 that performance is, was, or would have been so suspended, delayed, or interrupted by another cause for which the(ARCHITECT)is responsible;or 7.9.2.2 that an equitable adjustment is made or denied under another provision of the Contract. 7.10 TERMINATION BY THE OWNER FOR CONVENIENCE 7.10.1 The Owner may, at any time, terminate the Contract for the Owner's convenience and without cause. 7.10.2 Upon receipt of written notice from the Owner of such termination for the Owner's convenience,the(ARCHITECT)shall: 7.10.2.1 cease operations as directed by the Owner in the notice; 7.10.2.2 take actions necessary,or that the Owner may direct,for the protection and preservation of the Work;and 7.10.2.3 except for Work directed to be performed prior to the effective date of termination stated in the notice, terminate all existing subcontracts and purchase orders, and enter into no further subcontracts and purchase orders. 7.10.3 In case of such termination for the Owner's convenience, the (ARCHITECT) shall be entitled to receive payment for Work executed and costs incurred by reason of such termination,along with reasonable overhead and profit on the Work not executed. ARTICLE VIII MISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided,this Agreement shall be governed by the law of the principal place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms of this Agreement shall be in Brazos County,Texas. 8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitation shall commence to run not later than either the date of Construction Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion of Construction. 8.3 The COUNTY and the (ARCHITECT), respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement. Neither the COUNTY nor the (ARCHITECT) shall assign this Agreement without the express written consent of the other party. 8.4. This Agreement represents the entire integrated agreement between the COUNTY and the (ARCHITECT) and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the(ARCHITECT). 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the (ARCHITECT). 8.7 The (ARCHITECT) shall have the right to include representations of the design of the Project, including photographs, among the (ARCHITECT)'S promotional professional Agreement Between County and(ARCHITECT) Page 6 of 19 rie2 materials. The(ARCHITECT)'S materials shall not include the COUNTY'S confidential or proprietary information, if the COUNTY has previously advised the(ARCHITECT)in writing of the specific information considered by the COUNTY to be confidential or proprietary. 8.8 COMPLIANCE AND STANDARDS. The (ARCHITECT) agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto and shall use that degree of care and skill commensurate with the (ARCHITECT) profession to comply with all applicable state, federal and local laws, ordinances,rules and regulations relating to the work to be performed hereunder and the(ARCHITECT)'S performance. 8.9 INDEMNIFICATION: (ARCHITECT) shall save and hold harmless the COUNTY from and against any and all claims and Iiability due to activities of the (ARCHITECT), its agents or employees, performed under this Agreement and which result from any negligent act,error,or omission of the(ARCHITECT), or of any person employed by the (ARCHITECT). The (ARCHITECT) shall also save harmless the COUNTY from and against any and all expenses, including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise, resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the (ARCHITECT), its agents or employees. 8.10 LIQUIDATED DAMAGES: It is acknowledged that the (ARCHITECT)'s failure to achieve substantial completion of the Work within the Contract Time provided by the Contract Documents will cause the COUNTY to incur substantial economic damages and losses of types and in amounts which are impossible to compute and ascertain with certainty as a basis for recovery by the COUNTY of actual damages,and that liquidated damages represent a fair, reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such delay,the (ARCHITECT)agrees that liquidated damages may be assessed and recovered by the COUNTY as against (ARCHITECT) and its Surety, in the event of delayed completion and without the COUNTY being required to present any evidence of the amount or character of actual damages sustained by reason thereof; therefore (ARCHITECT) shall be liable to the COUNTY for payment of liquidated damages in the amount of one-hundred dollars ($100.00) for each day that Substantial Completion is delayed beyond the Contract Time .as adjusted for time extensions provided by the Contract Documents. Such liquidated damages are intended to represent estimated actual damages and are not intended as a penalty, and (ARCHITECT) shall pay them to COUNTY without limiting COUNTY's right to terminate this agreement for default as provided elsewhere herein. ARTICLE IX PAYMENTS TO THE(ARCHITECT) 9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES 9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic Services shall be made monthly and shall be in proportion to services performed that month within each phase of service. 9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the (ARCHITECT)'S statement of services rendered, or expenses incurred, payment on account of the Agreement Between County and(ARCHITECT) Page 7 of 19 (ARCHITECT)'S Additional Services and for Reimbursable Expenses shall be made monthly. 9.3 PAYMENTS WITHHELD 9.3.1 No deductions shall be made from the (ARCHITECT)'S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the Work Other than those for which the(ARCHITECT) has been found to be liable. 9.4 (ARCHITECT)'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses pertaining to :Additional Services and services performed on an hourly basis shall. be available to the COUNTY or the COUNTY'S authorized representative at mutually convenient times. 9.5 LIMIT OF APROPRIATION 9.5.1 Prior to the execution of this Agreement;, the (ARCHITECT) has been advised by the COUNTY and the (ARCHITECT) fully understand and agrees, such understanding and agreement being of the absolute essence. to this Agreement, that the total maximum compensation that (ARCHITECT) may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the (ARCHITECT) hereunder, shall not, under any conditions, circumstances or interpretations hereof, exceed the sum certified as available by the County Auditor in the Auditor's Certificate attached hereto. ARTICLE X BASIS OF COMPENSATION The COUNTY shall compensate the (ARCHITECT) from funds obtained through current revenue of Brazos County as follows: 10.1 BASIC COMPENSATION 10.1.1 For Basic Services, as described in Article'2., Basic Compensation shall be computed as follows (In accordance with the attached Exhibit "1" incorporated by reference hereto, SCI.IEDULE OF FEES.): 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 For Additional Services of'the (ARCHITECT), as described in Article 3, compensation shall be computed as follows (In accordance with the attached Exhibit "1" incorporated by reference.hereto,SCHEDULE OF FEES.):. 10.3 COMPENSATION FOR CONTINGENT ADDITIONAL SERVICES .10.3.1 .For Contingent Additional Services of the (ARCHITECT), as described. in Article 3, compensation Shall be computed as follows: (In accordance with the attached Exhibit"1 incorporated.by reference hereto,SCHEDULE OF FEES.): 10.3.2 Payments shall be made by the COUNTY in accordance with Texas Government.Code.. Chapter 2251. The COUNTY shall pay the(ARCHITECT)'S invoice.as approved by the COUNTY'.s designee within thirty (30) days after the COUNTY'S designee's approval of the same, provided 'that the approval or payment of any such invoice shall not be. considered to be evidence of performance by the(ARCHITECT)to'the point indicated by Agreement Between County.and(ARCHITECT) Page.8 of 19 re2 • such invoice or of receipt or acceptance by the COUNTY of the work covered by such invoice. ARTICLE XI OTHER CONDITIONS OR SERVICES 11.1 INSURANCE 11.1.1 The (ARCHITECT) shall file with the COUNTY a Certificate of Errors and Omissions Insurance having minimum limits of One Million and No/100 Dollars($1,000,000.00)for • each occurrence and annual One Million and No/100 Dollars ($1,000,000.00) aggregate. Such Errors and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and No/100 Dollars ($200,000.00) self-insured. Such Certificate shall bear the endorsement "Not to be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The (ARCHITECT) shall maintain the Errors and Omissions Insurance at all times this Agreement is in effect and for a period of five (5) years after completion of the Project. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.1.2 The (ARCHITECT) shall also provide Worker's Compensation, automobile and comprehensive general liability policies. The (ARCHITECT) shall deliver the insurance certificates to the COUNTY. The coverage provided herein shall contain an endorsement providing thirty (30) days notice to the COUNTYprior to anycancellation of coverage. P g Y Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. If the(ARCHITECT)has canceled or allowed to lapse any of these insurance policies then the COUNTY may pay for such insurance and may hold the amount of such payment out of the (ARCHITECT)'s fees or be otherwise reimbursed. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.2 PERIODS OF SERVICE 11.2.1.1 The (ARCHITECT) shall begin work immediately upon receipt of the Notice-to- Proceed in writing by the COUNTY or the COUNTY's designee. The project will proceed according to the schedule shown in Exhibit"1". The schedule makes certain assumptions regarding review processes and other activities that are beyond the control of the(ARCHITECT). 11.2.1.2 Working days shall be defined as standard workdays between Monday and Friday, exclusive of holidays. 11.2.3 This schedule assumes an orderly progression of the (ARCHITECT)'S services. Delays beyond the control of the (ARCHITECT) may be cause for extension of this period of service, in which case the (ARCHITECT) shall submit in writing to the COUNTY its request for such extensions a minimum of thirty(30)calendar days prior to the end of the affected service period. 11.2.2 If the COUNTY has requested significant modifications or changes in the general scope, extent or character of the Project, the time or performance of the (ARCHITECT)'S services shall be adjusted equitably. 11.3 STATEMENT OF CONFLICTS OF INTREST(IF ANY) 11.3.1 The(ARCHITECT) or key employees may have regarding these services, and a plan for • mitigating the conflict(s). Note that Brazos County may in its sole discretion determine whether or not a conflict disqualifies a firm, and/or whether or not a conflict mitigation plan is acceptable. Agreement Between County and(ARCHITECT) Page 9 of 19 • 11.4 SYSTEM FOR AWARD MANAGEMENT 11.4.1 (ARCHITECT)and its Principals shall not be debarred or suspended nor otherwise on the • Excluded. Parris List System (EPLS) as its principals are not listed (or not debarred) through the System.for Award Management(ww%v.SAM.gov). 11.5 EQUAL EMPLOYEMENT OPPORTUNITY(2 CFR 200 APPENDEX II (C) AND 41 CFR§60-1.4(b)) 11.5,1 Except as otherwise provided under 41 CRF Part 60,all contracts that meet the definition of,"federally assisted construction contract"in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-4.1(b), in accordance with Executive Order 11246,"Equal Employment Opportunity"(30 FR 12319, 12935,2 CFR Part, 1964- 1965 Comp.,p. 339),as amended by Executive Order 11375.,"Amending Executive Oder 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Eq ial Employment Opportunity,Department of Labor." 11.5.2 41 CFR 60-1.4 Equal opportunity clause. 11.5.2..1 (b)Federally assisted construction contracts. (1) Except as otherwise provided, each administering agency shall require the inclusion of the following language as a condition of any grant, contact, loan, insurance, or guarantee involving federally assisted construction which is not exempt from the requirements of the equal opportunity clause: 11.5.2..1.1 During the performance of this contract,the(ARCHITECT)agrees as follows: 11.5,2.1.1.1 The (ARCHITECT) will not discriminate against any employee or applicant for employment because of race,, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender • identity, or national origin. Such:action shall include, but, not be limited to the following: Employment; upgrading, demotion; or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 11.5.2.1.1.2 The (ARCHITECT) will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all, qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation,gender identity,or national origin. 11.5.2.1.1.3. The (ARCHITECT) will not. discharge 'or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or other employee or applicant. This provision shall not apply to instances in which an employee who has access'to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or • applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an Agreement Between County and(ARCHITECT) Page 10 of 19' • investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. 11.5.2.1.1.4 The (ARCHITECT) will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 11.5.2.1.1.5 The(ARCHITECT) will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 11.5.2.1.1.6 The(ARCHITECT)will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules,regulations,and orders. 11.5.2.1.1.7 In the event of the (ARCHITECT)'s noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders,this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible •for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 11.5.2.1.1.8 The (ARCHITECT) will include the portion of the sentence immediately proceeding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 if Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The (ARCHITECT) will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions,including sanctions for noncompliance: 11.5.2.1.1.8.1 Provided, however, that in the event a (ARCHITECT) becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States. 11.5.2.1.1.8.2 The (ARCHITECT) further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: provided, that if the (ARCHITECT) so participating is a State or local government, the above equal opportunity clause is not applicable to any agency instrumentality or subdivision of such government which does not participate in work on or under the contract. 11.5.2.1.1.8.3 The (ARCHITECT) agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance,and that it will otherwise assist the Agreement Between County and(ARCHITECT) Page 1 I of 19 administering agency in the discharge of the agency's primary responsibility for securing compliance. 11.5.2.1.1.8.4 The (ARCHITECT) further agrees that it will refrain from entering into any contract or contract modification subject to Executive Oder 11246 of September 24, 1965, with a contractor debarred from,or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the(ARCHITECT)agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel,terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from • extending any further assistance to the (ARCHITECT) under the program with respect to which the failure or refund occurred until satisfactory assurance of further compliance has been received from such(ARCHITECT); and refer to case to the Department of Justice for appropriate legal proceedings. 11.6 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. 3701- 3708)(2 CFR 200 APPENDIX II(E)) 11.6.1 Where applicable, all contracts awarded by the non-Federal entity in excess of$100,000 that involve the employment of mechanics or Iaborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the,basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at the rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provided that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for transportation or transmission of intelligence. 11.7 RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT (2 CFR 200 APPENDIX II(F)) 11.7.1 If the Federal.award meets the definition of"funding agreement" under 37 CFR §401.2 (a) and the recipient or recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties,assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 11.8 CLEAN AIR ACT (42 U.S.C. 7401-7671Qq.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. 1251-1387), AS AMENDED (2 CFR 200 APPENDIX II(G)) 11.8.1 Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards,orders or Agreement Between County and(ARCHITECT) Page 12 of 19 regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA). 11.9 DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689) (2 CFR 200 APPENDIX II(H)) 11.9.1 A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusion in the System for Award Management(SAM), in accordance with the OMB guidelines a 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp.,p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contain the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 11.10 BYRD ANTI-LOBBYING AMENDMENT(31 U.S.C. 1352)(2 CFR 200 APPENDIX II (I)AND 24 CFR§570.303) 11.10.1 (ARCHITECT)s that apply or bid for any award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. 11.11 SEE 2 CFR§200.323. (2 CFR 200 APPENDIX II(J)) 11.12 SEE 2 CFR§200.316. (2 CFR 200 APPENDIX II(K)) 11.13 SEE 2 CFR§200.322. (2 CFR 200 APPENDIX II(L)) 11.14 The Federal awarding agency must establish conflict of interest policies for Federal awards. The non-Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with applicable Federal awarding agency policy. (2 CFR 200.112) 11.15 The Federal awarding agency and the non-Federal entity should, whenever practicable, {{� collect, transmit, and store Federal award-related information in open and machine- readable formats rather than in closed formats or on paper in accordance with applicable legislative requirements. A machine-readable format is a format in a standard computer language (not English text)that can be read automatically by a web browser or computer systeni. The Federal awarding agency or pass-through entity must always provide or accept paper versions of Federal award-related information to and from the non-Federal entity upon request. If paper copies are submitted,the Federal awarding agency or pass- through entity must not require more than an original and two copies. When original records are electronic and cannot be altered, there is no need to create and retain paper copies. When original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to Agreement Between County and(ARCHITECT) Page 13 of 19 periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable. (2 CFR 200.336) 11.16 CONTRACTING WITH HUB, SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES,AND LABOR SURPLUS AREA FIRMS.(2 CFR 200.321) [1.16.1 The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. 11.16.2 Affirmative steps must include: 11.16.2.1 Placing qualified small and minority businesses and women's business enterprises on solicitation lists; 11.16.2.2 Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; 11.16.2.3 Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; 11.16.2.4 Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses,and women's business enterprises; 11.16.2.5 Using the services and assistance as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce;and 11.16.2.6 Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs(i)through(v)of this section. 11.17 Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three(3)years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or pass-through entities must not impose any other record retaining requirements upon non-Federal entities. (2 CFR 200.334)They only exceptions are the following: 11.17.1 If any'litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involved the records have been resolved and final action taken. 11.17.2 When the non-Federal entity is notified in writing by the Federal awarding agency, cognizant agency for audit, oversite agency for audit, cognizant agency for indirect costs, or pass-through entity to extend the retention period. 11.17.3 Records for real property and equipment acquired with Federal Funds must be retained for three (3)years after final disposition. 11.17.4When records are transferred to or maintained by the Federal awarding agency or pass- through entity, the three-year retention requirements is not applicable to the non-Federal entity. 11.17.5 Records for program income transactions after the period of performance. In some cases, recipients must report program income after the period of performance. Where there is such a requirement, the retention period for the records pertaining to the earning of the program income starts from the end of the non-Federal entity's fiscal year in which the program income is earned. 11.17.6 Indirect cost rate proposals and cost allocations plans. This paragraph applies to the following types of documents and their supporting records: indirect cost rate Agreement Between County and(ARCHITECT) Page 14 of 19 computations or proposals, cost allocation plans, and any similar accounting computations of the rate at which a particular group of costs is chargeable (such as computer usage chargeback rates or composite fringe benefit rates). 11.17.6.1 If submitted for negotiation. If the proposal,plan or other computation is required to be submitted to the Federal Government (or to the pass-through entity) to form the basis for negotiation of the rate, then the three-year retention period for its supporting records starts from the date of such submission. 11.17.6.2 If not submitted for negotiation. If the proposal, plan, or other computation is not required to be submitted to the Federal Government(or to the pass-through entity)for negotiation purposes, then the three-year retention period for the proposal, plan, or computation and its supporting records starts from the end of the fiscal year(or other accounting period)covered by the proposal,plan,or other computation. 11.18 CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IRAN, SUDAN, OR FOREIGN TERRORIST ORGANIZATION PROHIBITIED (TEXAS GOVERNMENT CODE 2252.152) 11.18.1 A governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Section 806.051, 807.051, or 2252.153. The term "foreign terrorist organization" in this paragraph has the meaning assigned to such a term in Section 2252.151(2)of the Texas Government Code. 11.19 PROVISION REQUIRED IN CONTRACT(TEXAS GOVERNMENT CODE 2271) 11.19.1 In between a governmental entity and a company with then (10) or more full-time employees;and 11.19.2 Has a value of$100,000 or more that is to be paid wholly or partly from public funds of the governmental entity. 11.19.3A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: 11.19.3.1 Does not boycott Israel;and 11.19.3.2 Will not boycott Israel during the term of the contract 11.20 The contract award is contingent upon the receipt of ARP Act funds. If no such funds are awarded,the contract shall terminate. 11.21 Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. (42 U.S.C.6201) 11.22 TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 11.22.1 The sub-grantee, contractor, subcontractor, successor, transferee, and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits, or otherwise discriminating against a person on the basis of race, color,or national origin (42 U.S.C. §2000d et seq) as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22,which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also includes protection to persons with "Limited English Proficiency" in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, and herein incorporated by reference and made a part of this contract or agreement. Agreement Between County and(ARCHITECT) Page 15 of i9 11.23 THE FAIR HOUSING ACT, TITLE VIII OF THE CIVIL RIGHTS ACT OF 1968 (42 U.S.C. § 3601 ET SEQ.) 11.23.1 Which prohibits discrimination in housing on the basis of race, color, religion, national origin,sex,familial status,or disability. 11.24 AGE DISCRIMINIATION ACT OF 1975 11.24.1 The (ARCHITECT) shall comply with the Age Discrimination Act of 1975 which provides that no person in the United States shall on the basis of age be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 11.25 AMERICANS WITH DISABILITIES ACT 11.25.1 (ARCHITECT) shall not discriminate against a qualified individual with a disability and • shall comply with the Americans with Disabilities Act, P.L. 101-336,42 U.S.C. 12101 et seq.and any property promulgated rules and regulations related thereto. 11.26 CONFLICTS OF INTREST 11.26.1 GOVERNING BODY 11.26.1.1 No member of the governing body of the County and no other officer, employee,or agent of the County who exercises any functions or responsibilities in connection with administration, construction, engineering, or implementation of award between the Department of Treasury and the County, shall have any personal financial interest, direct or indirect, in the (ARCHITECT) or this Contract; and the (ARCHITECT) shall take appropriate steps to assure compliance. 11.26.2 OTHER LOCAL PUBLIC OFFICIALS 11.26.2.1 No other public official,who exercises any functions or responsibilities in connection with the planning and carrying out of administration, construction, engineering, or implementation of the ARPA award between the Department of Treasury and the County, shall have any personal financial interest, direct or indirect, in the (ARCHITECT) or this Contract; and the (ARCHITECT) shall take appropriate steps to assure compliance. 11.26.3 THE(ARCHITECT)AND EMPLOYEES 11.26.3.1 The (ARCHITECT) warrants and represents that it has no conflict of interest associated with the ARPA award between the Department of Treasury and the County of this Contract. The(ARCHITECT)further warrants and represents that it shall not acquire an interest,direct or indirect,in any geographic area that may benefit from the ARPA ward between the Department of Treasury and the County or in any business, entity, organization,or person that may benefit from the award. The(ARCHITECT) further agrees that it will not employee an individual with a conflict of interest as described herein. 11.27 ACCESS TO RECORDS 11.27.1 The U.S. Department of Treasury, Inspectors General, the Comptroller General of the United States,and the Texas Division of Emergency Management and the County,or any of their authorized representatives,shall have access to any documents, papers, or other records of the (ARCHITECT) which are pertinent to the ARPA award, in order to make audits, examinations, excerpts, and transcripts and to closeout the County's ARPA" contract with the Department of Treasury. Agreement Between County and(ARCHITECT) Page 16 of 19 11.28 RETAINAGE OF RECORDS 11.28.1 Grantees or subgrantees must retain all required records for three (3)years after grantee or subgrantees make final payments and all other pending matters are closed. 11.29 TERMINATION FOR CAUSE 11.29.1 If the (ARCHITECT) fails to fulfill in a timely and proper manner its obligations under this Agreement, or if the (ARCHITECT) violates any of the covenants, conditions, agreements, or stipulations of this Agreement, the County shall have the right to terminate this Agreement by giving written notice to the (ARCHITECT) of such termination and specifying the effective date thereof,which shall be at least fourteen (14) days before the effective date of such termination. In the even of termination for cause, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the (ARCHITECT) pursuant to this Agreement shall, at the option of the County, be turned over to the County and become the property of the County. In the even of termination for cause,the(ARCHITECT)shall be entitled to receive reasonable compensation for any necessary services actually and satisfactory performed prior to the date of termination. 11.29.2 Notwithstanding the above, the (ARCHITECT) shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of contract by the (ARCHITECT), and the County may set-off the damages in incurred as a result of the (ARCHITECT)'s breach of contract from any amounts that might otherwise owe the (ARCHITECT). 11.30 TERMINATION FOR CONVENIENCE OF THE COUNTY 11.30.1 County may at any and for any reason terminate (ARCHITECT)'s services and work at County's convenience upon providing written notice to the(ARCHITECT)specifying the extent of termination and the effective date. Upon receipt of such notice, (ARCHITECT) shall, unless the notice directs otherwise, immediately discontinue the work and placing of orders for materials, facilities,and supplies in connection with the performance of this Agreement. 11.31 INCREASING SEAT BELT USE IN THE UNITED STATES 11.31.1 Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), Recipient should encourage its (ARCHITECT) to adopt and enforce on-the job seat belt policies and programs for their employees when operating company-owned, rented, or personally owned vehicles. 11.32 REDUCING TEXT MESSAGING WHILE DRIVING 11.32.1 Pursuant to Executive Order 13513, 74 RF 51225 (Oct. 6, 2009), Recipient should encourage its employees, subrecipients, and (ARCHITECT)to adopt an enforce policies that ban text messaging while driving, and Recipient should establish workplace safety policies to decrease accidents caused by distracted drivers. 11.33 SECTION 504 OF THE REHABILIATION ACT OF 1973 11.33.1 As amended (29 U.S.C. §794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance. Agreement Between County and(ARCHITECT) Page 17 of 19 1611 i { This Agreement entered into as of the day and year first-written above. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have.the necessary authority to execute.this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolution extending said authority have been.duly passed and are now in force and effect. BRAZOS CO XAS (ARCHITECT)FIRM Duane Peters,County Judge by: pl �i,�x rp Principal 7�y,U Acting by and through the authority of the Brazos County Commissioners Court Attest: • �G County Clerk ii Ar.r.I.v-. oForm: . II`� • vA, - .. . i • __ ,__..:_..:. : :_ •_•. . _:. Gas eot.t.tuse. Agreement Between Couuty'and(ARCHITECT) Page 18 019 { ATTACHMENT "A" ARCHITECT CONTRACT IF®!o: El RAZOS COUNTY ADMINISTRATION tUILDING, FOLIL"WING REQUEST FOR QUALIFICATIONS CIP 23-588 fI Agreement Between County and(ARCHITECT) Page 19 of 19 PLANIN• TH ARCHITECTURAL CO. Fee and Scope Proposal for Architectural Services for Brazos County RFQ NO. CIP 23-558 Administration Building Remodel Design.Services Sanctuary Renovation Prepared May 16,2023 THE FOLLOWING SERVICES ARE INCLUDED IN THE ARCHITECTURAL FEE FOR THE DESIGN OF THE PROJECT LOCATED AT 200 South Texas Avenue in Bryan,Texas. The project consists of approximately 17,700 net square feet of existing demolition including the existing baptismal and mezzanine seating. Approximately 22,600 net square feet of new interior construction-as well as a new elevator in the existing atrium area. 1. During Schematic Design,the.Architect's Team will: o Continue architectural work based on Feasibility and Statement of Probable Cost presented o Meet with Local Authorities to confirm that the concepts are feasible for the city o Produce and present final.design concepts o Interview and hold multi-disciplinary meetings with the team of Engineers to confirm that the concepts are feasible and meet code. Enter into contract with this specific team of Engineers on the County-'s.behalf. 2. During Design Development and Construction Documents;the Architect's Team will develop and coordinate a set of drawings which will include: o Architectural Floor Plans o Plan Details o Enlarged Plans for Special Areas - o Building Sections as determined necessary by the AOR o Wall Sections as determined necessary by the AOR o Door Schedule/Frame Types a Window Schedule/Frame Types o Interior Elevations o Building Specifications o Interior specifications 3. During Design Development and Construction Documents,the Architect's Team will work with the team of Engineering Consultants to complete the set of drawings needed for permitting and construction: ▪ Structural Engineering(included in the Architect's fee). • Mechanical Engineering(included in the Architect's fee) a Electrical Engineering(included in the Architect's fee) o Plumbing Engineering(included in the Architect's fee) 1 • • Building and MEP Comcheck(This is a document required by law/local building • authority to ensure that the building envelope,insulation and equipment meet energy code. This is included in the Architect's fee). • Civil engineering is EXCLUDED from this contract due to project needs.Should the scope change and civil engineering become required in order to complete the construction documents,fees for civil engineering is outside this agreement. • TDLR registration and inspections must be provided outside the scope of this agreement and are not included in the Architect's fees. • Asbestos abatement and inspections are outside the scope of this agreement and are not included in the Architect's fees. 4. During Estimating and Bidding periods,the Architect's Team will work with the County as follows: • Provide sealed construction documents for County's use. Documents will be a t00% completion drawing set and a project manual. • Architect's team will provide addenda and clarifications during bidding,as well as assist the County in pulling the building permit. 5. During Construction,the Architect's Team will work with the County as follows: • Monthly visits by.Architect's Team to jobsite and at points integral to the progress of construction • Timely response(drawings,email)to questions/concerns • Engineering coordination as needed • Construction Administration(review building completion stages,approve • contractor pay applications as requested by the County) 6. Post Construction,the Architect will: • Provide drawings in PDF format to the Owner • Facilitate state inspections for the Owner • Remain available to the owner as a member of their Facilities Team 7. Terms of this contract on ail matters not explicitly addressed herein will be the AIA Standard Form of Agreement between Owner and Architect,AIA Document Bioi,2017 Version. By signing this proposal,the Owner agrees to the terms in this agreement. Specifically, deliverables required by the Architect to the Owner are based on the AIA Document BMoi, 2017 Version. 8. Compensation for the Services and Products above will be based on the Architect's Statement of Probable Cost until a Guaranteed Maximum Price or Cost of the Work is provided by the contractor. Final compensation for the Architect's services will be adjusted to reflect the Cost of the Work. The Architect's fee as defined in this document will be a Jump sum amount of$485,000.0o based on an approximate 7.75%fee of the preliminary estimated Cost of the Work. 9. The Architect's billing schedule is as follows: Schematic Design Phase 15% Design Development 25% Construction Drawings and Permitting 35% 2 �' V Bidding/RFP Preparation/Evaluation 5% Construction Observation and Closeout 2o% io. PlanNorth acknowledges that io%of the Architect's fee is considered profit. �t. Services provided prior to contract execution will be billed hourly at the attached rates;re: Hourly Rates for PlanNorth Positions. Wo leted at the County's request prior to • agreement signature will be billed to th County a rdingly. Signature: (� Printed Name: I✓�d �� �� C t n�_ Representative,Owner: C� Lt-N �eAO� , (c2�ws Co12. Yr Date: G l a3 ( a o az Signature: Printed Name: Principal,PlanNorth: pilAt /I W Aria. 1 Nolocill Date: 0-1-7--,za2 j 3 EXHIBIT A: Hourly Rates for PlanNorth Positions, 5/16/2023* *Hourly rates are revised annually Position Rate Principal.(Architect) $275/hour Project Manager $155/hour Senior Project Architect $155/hour Architect $135/hour Designer $1zo/hour Construction Services $90/hour Administrative $75/hour 4 EXHIBIT B: Proposed Sanctuary Renovation Schedule 1 5 PLN O ` "-H AeC_i-UTtic•rttAL PROJECT SCHEDULE Existing Brazos County Administration Building -Sanctuary Alterations 2023-25 Feasibility Phase Kick-off meeting(architect field survey and ids-built documentation) ianuory 25,2023 Asbestos Survey...:._ ............_March 24.2023 Space Pr cgramn g(Workshop-Program of .....................................:........._........,........._.............:...............,....Janus!y 25,2023 MEPfield su_nvev....._.......:_.._...................._......._........................_..........._..._......_.....,...._.......,.__.._.._..._......._........__._..........._...._..._..._..........._......_February 9 2023 Stakeholders(review and develop preliminary plans,costs,and prcgrarn of spices)._ :.........__....._April 4,2023 Feasibility documents to County _................_................ ..._..........................................__________....:............._........................._ .......May II, 2023 Present Feasibility for Commissioners Approval ___............................................__._._..._._............_.._....._._.__.....,..........._.................May 23, 2023 Schematic Design.Phase • Conceptual Design Review(review and confirm general size and location)...... ...._.........._..._._._.....___....,._.,......June 30,2023 Program of Requirements(develop space Architectural and MEPT systems)..._.......-.._..._._........................-_._June 30,2023 Existing"Floor Slab Coring Test/Investigation(Facilitate Proposal to County) _..._..._......._._.._.................]une 30,2023 Schematic Design Review Meeting(confirm PoR documents)...._._...._...._,_..._..__.........._._......_.._..._...:........._._:......._......._July 18,2023 Schematic Design Documents.to County.....:....._______....._................_................_.._..._....._______......._................_...._.-August 3,.2023 Present Schematic Design for Cornmissieners Approval_........_..._........_.........._..._._.:..:..:__.._.............._.:........_..._......._August.8,2023 Design Development Phase Pre-Development_Meeting w/City of Bryan.....__............._........._...._...._....___..._.._............_._....._.........__.,...._....,......M..._..._..._....August 17,2023 Departmental Review Meetings(in-depth meetings with end users)_..._......._._.._..__..._.._.,._...:......,_.....__..:...._August 17-24,2023 Program of Requirements,Cost and Schedule Review...._............::....._.........._..._......._.._......._.._................_._......._...._........August 24,2023 Audio-Visual Si Technology meeting(w/AN consultant)............_...._.._...___..._.._.....:........_.................;_...._......_,...........__..August 31,2023 Security arid Safety Meeting(to discuss all.related security design considerations). August 31,2023 MEPT Systems Meeting with County.(Outline Specifications)._..._._..,_,...,_.....:.................:.............._._........._...._....August 31,2023 • Existing Floor Slab Coring Test/Investigation(Complete)........._..._._..._...._.__...........,......_....._..._._..._.._.._............_......_....August 31,2022 Design Development Review Meeting(confirm PoR docurnerits)._..........__.:...:.._...�_.._ __..._.............:..._.._..September 7,2023 Design Development Documentsto County _______....._..._.........._..,._..................__.....:September 28,2023 Present Design Development for Commissioners Approval.._ _...............:....._.........._....._..Cotober 3:2023 Construction Documents Phase 50%Architectural Mc5del-Send to Consultants.........._.:_....._....................________...........__._..._._....................._...._October 27,2023 50%Consultant Documents to Architect......._..._.........._................_.....,........_.-.._..._.._..._._..._ _.......-......_......._.,........November 27,2023 50%Review Documents to County...•.......__......:....._....._......._......._:...._..:._...___......._._...............,_..._:_ -......._.._..._......_......._..November 28,.2023 50%Review Meeting(County participants TBD).,.._......_........._...._................,,.._...._._-.._._.... _.:__.:_..W.._..__;,..............._December 1.2,2023 90%Architectural Model Send to Consultants....:...._::.......,..,....,....__._.. _...._......._......_.._..._...__.._.................._..__....._..._.January 25,2024 90%Consultant Documents to Architect....................._........_._.__._......._..._._......-.._.._......_..,...._.._,_.....:._..........._..................._February 15,2024 90%,Review Documents to County__..... ..... ........... ......._.................. ............. .......____February 16,2024 90%Review Meeting(County Participants TBD).._..._.._.._......-......__....._......._.........._............................._ March 12,2024 .90%Review Meeting(multi-discipline)....,.:_.............__..._...___.._._._......._....................:......_............._,..._.................._......_.._,._..__March 13,2024 100%Architectural Model-Send to Consultants.._..,_......._,_...,..__.........._._..._....................._........... .._.._,......_.....................___...._.April 3,2024 100%Consultants Issue for Proposal Documents to Architect..,....._.........__._........_._..__........._..._...._...._...................................April 4,2024 CoordinateAdvertisement in News........_..................................._......._...,..._.._...._._..._......_. ,. .._..............._,.._.......__.....; ::........ ..... 6,2024 Issuefor'Propcsals...._..,..............._..._.__.._.__..._.._._.._...................._._._........:..........._.....-............_......_..........._..................._..._.._......_,..........._ _..,...April 8,.2024 Brazos County Sanctuary Alteration Last Updated:May 15,2023 PLANK PTH ARCanTI.:CrI:IRA).CO.• Bidding and Negotiation Phase Deliverfor Permit to City of Bryan.....................,....................._.......,....,.............................._..__....__.._.......__....___.._........_......._ ,..........,.._....April 0,2024 Deliver for TAS-ADA Plan Review • Ap'il 9.2024 Pre-Proposal Conference for Contractors._......._......._....__.....__..._..__........_..._..........._.._.._..............._............._.......__...._...._...................April 18.2024 ReceiveProposals. - _..........................................._....__...._._... ..........._,....._......_...__...._,._.,....,................._...:.._.....__::_:..... ......._April 25,2024 Proposal Evaluation&Recommendation Letter to County.._..._.._..._._..............__.__._.....,.,..._.,.._...._..._..._....,._ _..._..,._......May 7,2024 Commissioners Approval of Owner Contractor agreement_....._......_.._......._.....:........................:......_....._.....:_..___....:...._..May 21.2024 Construction Phase Pre-Construction Conference..._..._......_......_........_......_.._..._..__._...._.........._.. .._.._._......_............._..........__.._.........._....,......,...__..._......_...June 3.2024 Construction Duration(17 rnonths)._._._.,._..._......._.._.._...___......._......_...:.,.,.:_._..._.._.._ June 3,2024-November 14,2025 SubstantialCompletion Date........._....._.._..._......._..__...._......._....._......_.,._...._.............._........_......_......._..................._..._,..............._.._...November 14,2025 Owner FF&E and Commissioning December 18,,2025 Brazos Cointy Sanctuary Alteration Last Updated:May 15.2023 021 • EXHIBIT C: Insurance • • 6 r(/ i Aci o® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIODIYYYY) 5/15/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS • CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder Is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT ' NAME; Amber Lamson I. Van Dyke Rankin &Company,Inc. PHONE FAX 211 S Austin St INC.No.EA:979-836.5636 tmc,No);979-836-5059 Brenham TX 77833 ADDRESS: amber@vandykerankin.com INSURER(S)AFFORDING COVERAGE NAIC N INSURER A:Travelers Indemnity Co.of CT 25682 INSURED PLANNOR-01 INSURER B;Travelers Prop Cas Co.of America 25674 PlanNorth,LLC dba PlanNorth Architectural Co,PO BOX 2468 INSURER c:Underwriters At Lloyds London 15842 Brenham TX 77834 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:458408718 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE INSURANCE ADM SUER POLICY EFF POLICY EXP LIMITS JN$ILyWO, POLICY NUMBER (MMIDD/YYYY) IMMIODIVYYYt A X COMMERCIAL GENERAL LIABILITY Y Y 880-31(503134.23-47 1/132023 1/1312024 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED CLAIMS-MADE n OCCUR PREMISES(Ea occurrence) $1,000,000 MED EXP(My one person) $5,000 — PERSONAL a ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIESPER: GENERAL AGGREGATE $2,000,000 POLICY❑JECT PRO- n LOC PRODUCTS-COMP/OP AGO $2,000,OOD OTHER $ A AUTOMOBILE LIABILITY 680-3K503134.23-07 1/132023 111312024 COMBINED SINGLE UMrr $ (Ea etcidenll 1.000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ _ HIRED NON-OWNED PROPERTY DAMAGE AUTOS X HIRED AUTOS x AUTOS (Per accident' $ $ B X UMBRELLA LIAR X OCCUR Y Y CUP-005K59354823r17 1/132023 1/1312024 EACH OCCURRENCE $1.000,000 EXCESS IJAB CLAIMS-MADE AGGREGATE $1,000,000 • DED X RETENTION$1n 000 $ _ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY FICERPMEMBER EXCLUDED?ECUTNE N/A E.L EACH ACCIDENT $ (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE$ If yes describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ C Professional Lability ANE1957023.23 1/132023 11132024 Each Claim $1,000,000 Professional Uabllity All Claims Aggregate $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Project: Remodel of select areas of the Brazos County Administration Building,currently located at 200 S.Texas Ave.,Bryan,Texas,in areas mentioned below: i Sanctuary area,creating training areas,for multiple spaces of different sizes to accommodate various group sizes with multi-levels for future build out. • North Wing,creating new office space for the Human Resources Department,including offices,reception/entry waiting area,conference/training room. Elevator,adding an elevator to the atrium In already structural built space for additional support to the second and third floors. See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Brazos County,Texas 200 S.Texas Ave.Suite 352 AUTHORIZED REPRESENTATIVE Bryan TX 77803 Jul 1p;,��r4+a,,I.., I @ 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID:PLANNOR-01 _ LOC#: • A c•RE. ADDITIONAL REMARKS SCHEDULE Page 1 of 1 .• • AGENCY NAMED INSURED Van Dyke Rankin &Company,Inc. PlanNorth,LLC dba PlanNorth Architectural Co. PO BOX 2468 POLICY NUMBER Brenham TX 77834 CARRIER NAIL CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 _ FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE • The Owner and Program Manager,Its officials,employees,and officers are Included as additional Insured as required by written contract on the General Liability and Umbrella Policies.Wavier of Subrogation Is Included as required by written contract on the General Liability and Umbrella Policies."Not to be canceled without thirty(30)days prior notice to Brazos County,Texas.on the General Liability,Umbrella and Professional Liability Policies. • ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ACORD CERTIFICATE OF LIABILITY INSURANCE DATE A y2MIDDY YY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. • IMPORTANT:If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT cT Stonehenge Certificates Arthur J.Gallagher Risk Management Services.Inc. PHONE 6617466027 FAX 250 Tequesta Drive Suite 308 (A/C,No.EA; (NC,No): Tequesta,FL 33469 ADDRESS:GGB.Tequesle.Certs@c aJg.com INSURER(S)AFFORDING COVERAGE NAIC INSURER A:Safety National Casualty Corporation 15105 INSURED INSURER B: Bradford Holding Company,Inc.dba UnlqueHR 4846 Corona,Ste.105 INSURER C: Corpus Christ,TX 78411 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:ZEBGUNQU REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUER POUCY EFF POLICY EXP TYPE LTR INSD WVD POLICY NUMBER (_MMIDDIYYYYJ_(MMIDD/YYYYL LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCED $ D CLAIMS-MADE 0 OCCUR PREMISES(Ea occurrence) $ MED EXP(Any one person) $ PERSONAL&ACV INJURY $ GEN'L AGGREGATE LIMIT APPLIESPER: GENERAL AGGREGATE $ POLICY n JEC I I LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea aa(dent) $ ANY AUTO BODILY INJURY(Par person) S 1111 —OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE _AUTOS ONLY _.AUTOSONLY (Perecdden0 UMBRELLALIAB OCCUR EACH OCCURRENCE $ EXCESS LIRE CLANS-MADE AGGREGATE $ DED I I RETENTION$ $ A WORKERS COMPENSATION SP4087877 12/31/2022 12/31/2023 X STATUTE OTH- AND EMPLOYERS'LIABILITY ER ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E,L.EACHACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? a N/A (Mandatory In NH) E.L.DISEASE-EAEMPLOYEE $ 1,000,000 If describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ $ i $ $ i $ j DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may ha attached If more apace Is required) Workers'Compensation Coverage Indicated above Is Excess of$2,000,000 Self Insured Retention.Insured lea CERTIFIED SELF INSURER In the State of Taxes end a member of the Certified Self Insurer Guaranty Association. Coverage Is provided to only those employees leased to but not subcontracted to the Alternate Employer,Plan North,LLC. Client Effective 8/31/18. Blanket Waiver of Subrogation Applies In Favor of the Certificate Holder es Required by Written Contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. �. Informational Purposes Only Plan North,LLC AUTHORIZED REPRESENTATIVE r• -j I 107 S.Baylor Street Brenham,TX 77833 AA)f.(^- Page 1 of 5 @ 1988-2015 ACORD CORPORATION. All rights.reserved. • ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 1838 01 1213(XWC) ENDORSEMENT SPECIAL NOTICE OF CANCELLATION SERVICE TO SCHEDULED THIRD PARTIES Effective 12:01 A.M.,Local Time,December 31,2022 In consideration of the payment of premium and adherence by both parties to the terms of this Agreement, the following is hereby understood and agreed: As a special service to the EMPLOYER, the CORPORATION will mail a copy of any written notice of cancellation of this Agreement to the below specified individual(s)or entity(ies). Scheduled Individual(s)or Entity(ies) As required by written contract If the CORPORATION is cancelling for any reason other than non-payment of premium, a copy of such notice of cancellation will be mailed within thirty(30)days prior to the effective date of cancellation. If the CORPORATION Is cancelling due to non-payment of premium,such notice of cancellation will be mailed within ten(10)days prior to the effective date of cancellation Notice of cancellation of coverage provided to a certificate holder Is a courtesy only. Failure to provide such notice will not extend the cancellation date, negate the cancellation of the Agreement, nor confer any rights or expectations upon the certificate holder, nor subject the CORPORATION, its agents or representatives to liability for failure to provide notice. All other terms,conditions,agreements and stipulations remain unchanged. Attached to and forming a part of Excess Workers'Compensation and Employers'Liability Insurance Agreement No. SP 4067877, issued by SAFETY NATIONAL CASUALTY CORPORATION of St. Louis, Missouri to BRADFORD HOLDING COMPANY,INC.,dated December 31,2022. SAFETY NATIONAL CASUALTY CORPORATION ' President Secretary Page 2 of 5 ZEBGUNQU 0324 02 0908(XWC) ENDORSEMENT ALTERNATE EMPLOYER ENDORSEMENT Effective 12:01 A.M.,Local Time, December 31,2022 In consideration of the payment of premium and adherence by both parties to the terms of this Agreement, it is hereby understood and agreed as follows: The insurance provided by the Agreement to which this endorsement Is attached applies to Loss sustained, as described In Section A, Coverage of Agreement, to an Employee of the EMPLOYER while that Employee is performing special or temporary employment with the alternate employer, and at the Location of Special or Temporary' Employment, as each are identified in the schedule below. Coverage for Losses sustained by an Employee of the EMPLOYER will apply as though the alternate employer is insured by the Agreement. The CORPORATION will reimburse the alternate employer for Loss sustained because of liability imposed by the Workers' Compensation Act and Employers' Liability Laws of the States named in Item 2 of the Declaration in accordance with the limits, terms, and conditions of this Agreement. The insurance afforded by this endorsement is not intended to replace nor does It satisfy the duty of the alternate employer to secure Its obligations under the Workers' Compensation or Employers' Liability Laws. As described in Section M, Other Insurance, the insurance afforded by this endorsement shall apply in excess of and shall not contribute with any other insurance or reinsurance available to the alternate employer.The CORPORATION is not under any obligation to file evidence of this Insurance on behalf of the alternate employee with any governmental agency. Remuneration paid to Employees of the EMPLOYER.who are temporarily or specially employed by the alternate employer will be included in the determination of the premium paid by the EMPLOYER to the CORPORATION in accordance with Premium and Inspection and Audit Sections of the Agreement. This Agreement may be canceled with no obligation on behalf of the CORPORATION to send notice to the alternate employer. LOCATION OF SPECIAL ALTERNATE OR EMPLOYER ADDRESS TEMPORARY EMPLOYMENT Any person or organization for whom or for which you may direct your employee to,work as a special or temporary employee,if your agreement with such person or organization specifies in writing that you must provide insurance as described in this endorsement to person or organization.You must keep a record of each such agreement and furnish it to us when we examine and audit your records that relate to this policy.All work must take place and be completed within the State of Texas. This endorsement will expire on December 31,2023. Page 1 of 2 Page 3 of 5 ZE8GUNQU 0324 02 0908(XWC) ENDORSEMENT(CONTINUED) All other terms,conditions,agreements and stipulations remain unchanged. Attached to and forming a part of Excess Workers'Compensation and Employers'Liability Insurance Agreement No. SP 4067877, Issued by SAFETY NATIONAL CASUALTY CORPORATION of St. Louis, Missouri to BRADFORD HOLDING COMPANY, INC.,dated December 31,2022. SAFETY NATIONAL CASUALTY CORPORATION President Secretary • • ' I Page 2of2 Page 4 of 5 ZE8GUNQU CJ 0456 00 0113(XWC) ENDORSEMENT BLANKET WAIVER OF SUBROGATION Effective 12:01 A.M.,Local Time,December 31,2022 In consideration of the payment of premium and adherence by both parties to the terms of this Agreement, it is hereby understood and agreed that the Recovery From Others section of this Agreement is amended to include the following additional language: The CORPORATION has the right to pursue subrogation recoveries from anyone liable for an injury covered by this Agreement. The CORPORATION will not enforce its right against any person or organization for whom the.EMPLOYER performs work under a written contract that requires the EMPLOYER to obtain this agreement from the CORPORATION. All other terms,conditions,agreements and stipulations remain unchanged. Attached to and forming a part of Excess Workers'Compensation and Employers'Liability Insurance Agreement No. SP 4067877, issued by SAFETY NATIONAL CASUALTY CORPORATION of St. Louis, Missouri to BRADFORD HOLDING COMPANY, INC.,dated December 31,2022. Endorsement No.0456 00 0113(XWC) SAFETY NATIONAL CASUALTY CORPORATION President �. Secretary Page 5 of 5 ZEBGUNQU a i PLAN NORTH ARCH r'CI:CTURAL C O. Fee and Scope Proposal for Architectural Services for Brazos County RFQ NO. CIP 23-558 Administration Building Remodel Design Services North Wing • Prepared May 16,2023 THE FOLLOWING SERVICES ARE INCLUDED IN THE ARCHITECTURAL FEE FOR THE DESIGN OF THE PROJECT LOCATED AT.zoo South Texas Avenue in Bryan,Texas. The project consists of approximately 5i235 net square feet of interior demolition and new interior construction of existing space to allow for the relocation of the HR department. 1. During Schematic Design,the Architect's Team will: o Continue architectural work based on Feasibility and Statement of Probable Cost presented • Meet with Local Authorities to confirm that the concepts are feasible for the city • Produce and present final design concepts o interview and hold multi-disciplinary meetings with the team of Engineers to confirm that the concepts are feasible and meet code. Enter into contract with this specific team of Engineers on the County's behalf. 2. 'During Design Development and Construction Documents,the Architect's Team will develop and coordinate a set of drawings which will include: • Architectural Floor Plans o Plan Details o Enlarged.Plans for Special Areas o Building Sections as determined necessary by the AOR o Wall Sections as determined necessary by the AOR • Door Schedule/Frame Types • Window Schedule/Frame Types • interior Elevations o Building Specifications • Interior specifications 3. During Design Development and Construction Documents,the Architect's Team will work with the team of Engineering Consultants to complete the set of drawings needed for permitting and construction: • Structural Engineering(included in the Architect's fee). • Mechanical Engineering(included in the Architect's fee) • Electrical Engineering(included in the Architect's fee) o Plumbing Engineering(included in the Architect's fee) 1 ib • Building and MEP Comcheck(This is a document required by law/local building authority to ensure that the building envelope,insulation and equipment meet energy code. This is included in the Architect's fee). • Civil engineering is EXCLUDED from this contract due to project needs.Should the scope change and civil engineering become required in order to complete the construction documents,fees for civil engineering is outside this agreement. • TDLR registration and inspections must be provided outside the scope of this agreement and are not included in the Architect's fees. • Asbestos abatement and inspections are outside the scope of this agreement and are not included in the Architect's fees. 4. During Estimating and Bidding periods,the Architect's Team will work with the County as follows: • Provide sealed construction documents for County's use. Documents will be a 100% completion drawing set and a project manual. • Architect's team will provide addenda and clarifications during bidding,as well as assist the County in pulling the building permit. • 5. During Construction,the Architect's Team will work with the County as follows: • Monthly visits by Architect's Team to jobsite and at points integral to the progress of construction • Timely response(drawings,email)to questions/concerns • Engineering coordination as needed • Construction Administration(review building completion stages,approve contractor pay applications as requested by the County) 6. Post Construction,the Architect will: • Provide drawings in PDF format to the Owner • Facilitate state inspections for the Owner • Remain available to the owner as a member of their Facilities Team 7. Terms of this contract on all matters not explicitly addressed herein will be the AlA Standard Form of Agreement between Owner and Architect,AiA Document B1o1,2017 Version. By signing this proposal,the Owner agrees to the terms in this agreement. Specifically, deliverables required by the Architect to the Owner are based on the AIA Document B1o1, 2017 Version. 8. Compensation for the Services and Products above will be based on the Architect's Statement of Probable Cost until a Guaranteed Maximum Price or Cost of the Work is provided by the contractor. Final compensation for the Architect's services will be adjusted to reflect the Cost of the Work. The Architect's fee as defined in this document will be a lump sum amount of$too,000.00 based on an approximate 8.00%fee of the preliminary estimated Cost of the Work. 9. The Architect's billing schedule is as follows: Schematic Design Phase 15% Design Development 25% Construction Drawings and Permitting 35% 2 Bidding/RFP Preparation/Evaluation 5% Construction Observation and Closeout zo% io. PlanNorth acknowledges that io%of the Architect's fee is considered profit. '1t. Services provided prior to contract execution will be billed hourly at the attached rates;re: Hourly Rates for PlanNorth,Positions. or leted at the County's request prior to agreement signat a billed to the ounty acc ingly. Signature: Printed Name: •Rai` it PE-CE RS Representative,Owner: CC2kA 7C"( 07/i-C Col C C COu-'- Date: G l Q 3 1 0RO 3 Signature: P11,744 Printed Name: �� ��d%�/I✓� Principal,PlanNorth: Poilf ll2, 0-/►+l� af No/Met-0 Date: "✓�!����✓ 3 \09 EXHIBIT A: Hourly Rates for PlanNorth Positions, 06/2023* *Hourly rates are revised annually Position Rate Principal(Architect) $275/hour Project Manager $055/hour Senior Project Architect $055/hour Architect $035/hour Designer $12o/hour Construction Services $9o/hour Administrative $75/hour 4 EXHIBIT B: Proposed North Wing Design Schedule • 1 • • 5 • y/ t i • P_ANNOP H ARCH rrIC'PURAI.CC. PROJECT SCHEDULE Existing Brazos County Administration Building -North Wing Alterations 2023-24 Feasibility Phase Kick-off meeting(Architect field survey and As-built documentation)_......__.__......_...__......__....__....................Jane nary 25,2023 AsbestosSui'vey_.w....._..._............................_......._...........,.,.._:........_: _.._....._._...._....__.._..._.._..._ March 24,2023 Space Programming(Workshop-Program of Spaces)...............______........._.._........_.........._......................_....::.....January 25,2023 MEPfield survey............-..................._......._........-........::.:.._:._.............:._...._..................._............,..,..................._.._.._.._...._...................._...._,.February 9,2023 Stakeholclors(review and develop preliminary plans,costs,and program of spaces) .................................April 4,2023 Feasibilitydocuments to County .._................................................................:.:..,............._._...............:...._...__..._.__......._...__.............._...._..............May 11, 2023 Present Feasbility for Commissioners Approval .......__..........................................______.....__.._...,_ May 23.2023 Schematic Design Phase Conceptual Design Review(review and confirm general size and iccation)...,,._..._.._.__.._......_..._......-....._......__.June 15,2023 Program of Requirements(develop space Architectural and MEPT systems)___.._.,._.._..__._._........._._._._.June 15,2023 Schematic Design Review Meeting(confirm PoR documents)....._____.._.....__......_.,.....,_...._.....__..._.._..........__.....___._..._July 6.2023 Schematic Design Documents to County......._...__......__...........,_......,_.__...._..._..._..._...._._._.:....._.._ ......., _.......July 13,2023 Present Schematic Design far Commissioners Approval....__..........__.........._.._.................:........_............_.._.._.._...._._.................July 27,2023 Design Development Phase Pre-Development Meeting w/City of'Bryan..__._...._.......,._..,..-............_.._..._......_._._._........_..........._..._._................_._....._ August 10,2023 Departmental Review Meetings(in-depth meetings with end users)._._._.._..._._......................._......._......_ August.3,2023 Program of Requirements,Cost and Schedule Review.._...,.._....._....__._..__...__._...__.........:..._.._......__...,_...._.....__ _August 9,2023 Audio-Visual&Technology meeting(w/A/V consultant)......_..._..____..._.._.._.._....._.._....:___._...._.____._..........:...._.., August 16,2023 Security and Safety Meeting(to discuss all related security design considerations) August 16,2023 MEPT Systems Meeting with County(outline Specifications)_..,....._....,,....,.._.:.._....._.._.__....._..._._...._,.,............_ August 16,2023 Design Development Review Meeting(confirm PoR documents).._....................-_..._..._.__.._____......_......._......._August 30,2023 Design Development Documents to County...,_.._....................,.._..__._......:.._........_......_.._..._.,...,... _........ ..__.......__September 5,2023 Present Design Development for Commissioners Approval............____....._........______........................._September 12,2023 Construction Documents Phase .50%Architectural Model-Send to Consultants _..._....-._......._...........__..,......._..-....:.....................-_..._..............._.September 15,2023 50%Consultant Documents to Architect............___....... ....._................................._._.._.....__.._......,._.___._..._._... ................_.......October II,2023 50%Review Documents to County_._....._..._..__,.._...___...._.._......................._....__.._.__...._.__...._.._.._..::_-...-...._.._..:..._:.:..October 12,2023 50%Review Meeting(County participants TBD).__...._........_......_..__-_._._...._._.._..._.-...____...-.._..._.._..........,..,...._. ..October 19.2023 40%Architectural Model-Send to Consultants_.._,._....._..._........_.,_.... _.._..:._....._:__.._......._.._...._._...., ,.._,.......,_November 17,2023 90%Consultant Documents to Architect..__.._.._......._ _.:.._.._.............._..._..__............_......._.....__.._..._._......._..__..._._.___.December 7,2023 90%Review Documents to County_.............,..._....._....,._..._..._..:..._..:........ ......_......_::____.._.....�._.�......_......,...,..,.,..,.....December 8,2023 90%Review Meeting(County Participants TBD,Interior color selections finalized).................-.......__..........January 3,2022 90%Review Meeting(multi-discipline)....,..._,......_..._.._ _:_...._... ....,.,;.:.........._..._:..............:..._,_......_..._.._...._;_......:_..._.._......._.......January 4,2023 100%Architectural Model-Send to Consultants.............,._...,..._................,.._.._....,._._..._.............,,_......_......._..._......_.__._...January 17,2023 100%Consultants Issue for Proposal Documents to 4rchitect_......_......._.._.._.. ..................... _._._..__._..._.._...___......February 1,2024 CoordinateAdvertisement in News_...._......_................_ _.._..._._......_...._....-..._.......___..._.._.._..._.. .._.._..-................_.._..._..._,._..,.February 3,2024 Issuefor Proposals............._......_..._........__...._......._..............._......._.._...__...__.............._.................._......._................_._.............._.._.._........._....._February 5,2024 Bidding and Negotiation Phase Brazos County •sanctuary Alteration Last Updated:May 15,2023_ . /10 PLAN NORTH Al2(:I11 V.C.TL 2A1.CC) Deliverfor Permit to City of Bryan.._................_.._.._......._.._..._.._...._...._..._.......__..._.._._.._...._......__..._.__.._..._._..._.._..._.....__........February 6,2024. Deliverfor TAS-ADA Plan Review._................................._.,.._._...........,..,.,,,_.................._.........................._______..............._,......February 6,2024 Pre-Proposal Conference for Contractors......... .................................._...............,._......,..............._..............._.............._......._.._...February 15,2024 ReceiveProposals..._......................_...,__.._.._.._.._...__..._._....__.._..._..__........__.._...__..._.__.._...............w..._..._.._..__._....._..._........__.._.February 22,2024 Proposal Evaluation&Recommendation Letter to County.._....._...._...._..._.._._........_.._..__..._._..._._..._..._.._....._...._..._......March 5.2.024 Commissioners Approval of Owner-Contractor agreement............._......._...__..._.._......... ....._._...._.._..._................_....w_.March 12,2024 Construction Phase Pre-Construction Conference_....___. ......._...._........,._..........,_._........._.._.............__...._...__......._..._.. ....__._...__...._._..._.._ March 26,2024 Construction Duration(7-1/2 months) March 26.2024-November II,2024 SubstantialCompletion Date.__..__......_......._.._....._....._..._..._..._.._..........._._._.._..._........._..._..._..._.._.._......_.._...__...._........._.._.._.November II,2024 OwnerFF&E and Commissioning.,,....,...,_.,_..._....._......._.._................_.......,,....._......._................_.._.........,..._......._.._.._...._.._......._...December 14,2024 • ( Brazos County Sanctuary ALeralcn Last Updated:May 15,2023_ EXHIBIT C: Insurance 6 • • ® • 'Ac�o CERTIFICATE OF LIABILITY INSURANCE DATE(MMAODIYYYY) 5/15/2023 • THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the poilcy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsement(s). PRODUCER CONTACT Van Dyke Rankin &Company,Inc. PHONE Amber Lamson FAX 211 S Austin St • e.M.N .exn:979-836-5636 ,A/c,Not:979-836-5059 IL Brenham TX 77833 ADDRESS: amber@vandykerankin.com INSURER(S)AFFORDING COVERAGE NAIC S INSURER A;Travelers indemnity Co.of CT 25682 INSURED PLANNOR-01 INSURER B:Travelers Prop Cas Co.of America 25674 PianNorth,LLC dba PlanNorth Architectural Co. PO BOX 2468 INSURER C:Underwriters At Lloyds London 15642 Brenham TX 77834 INSURER D: INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER:458408718 REVISION NUMBER: THiS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH.THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INTR TYPE OF ADDLSUBR POUCYEFF POLICYEXP LIMITS fNED VdwD POLICY NUMBER (MMIDDIYYYY) (MM IY IDDVYY) A X COMMERCIAL GENERAL LIABILITY Y Y 680-3K503134-23-47 1/13/2023 1/1312024 EACH OCCURRENCE S 1,000,000 CLAIMS-MADE n OCCUR PREMISES IERENTED ac urrrence) $1,000,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1400,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $mama POLICY❑yea I IE I LOC PRODUCTS-COMP/OP AGG $2,000.000 OTHER; A AUTOMOBILE UABILITY 680-3K503134 23-47 1/13/2023 1/13/2024 CO BBIr1NaSINGLE LIMIT $1 000000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) $ ' XANO�� PROPERTY AUTOS AT IPrrcint $ B X UMBRELLA LIAB X OCCUR Y Y CUP-006093548-23-47 1/13/2023 1/134024 EACH OCCURRENCE $1.000,000 EXCESS UAB CLAIMS-MADE AGGREGATE $1,000,000 DEC X RETENTION$10 000 WORKERS COMPENSATION OTH- AND EMPLOYERS'LIABILITY PER ER NYPROPRIET OFFICER/MEMBER PAREX TNERI ECIITIVE YID NIA E.L.EACH ACCIDENT $ • (Mandatory In NH) I ' EL.DISEASE-EA EMPLOYEE$ If yes,descea under DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LMIT $ C Professional ANE1957023.23 1/13/2023 1/13/2024 Each Claim $1,000,090 Professional Liability All Claims Aggregate $2,000,009 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Project: Remodel of select areas of the Brazos County Administration Building,currently located at 200 S.Texas Ave.,Bryan,Texas,In areas mentioned below: Sanctuary area,creating training areas,for multiple spaces of different sizes to accommodate various group sizes with multi-levels for future build out, North Wing,creating new office space for the Human Resources Department,including offices,reception/entry waiting area,conference/training room. Elevator,adding an elevator to the atrium in already structural built space for additional support to the second and third floors. See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Brazos County,Texas 200 S.Texas Ave.Suite 352 AUTHORIZED REPRESENTATIVE Bryan TX 77803 I � 01988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD ' • AGENCY CUSTOMER ID:PLANNOR-01 LOC#: ACR o® • ADDITIONAL REMARKS SCHEDULE Page 1 of 1 • AGENCY NAMED INSURED Van Dyke Rankin &Company,Inc. PlanNorth,LLC dba PlanNorth Architectural Co. PO BOX 2468 POLICY NUMBER Brenham TX 77834 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE; CERTIFICATE OF LIABILITY INSURANCE The Owner and Program Manager,its officials,employees,and officers are Included as additional insured as required by written contract on the General Liability and Umbrella Policies.Wavier of Subrogation Is included as required by written contract on the General Liability and Umbrella Policies."Not to be canceled without thirty(30)days prior notice to Brazos County,Texas."on the General Liability,Umbrella and Professional Liability Policies. • - I ACORD 101(2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD • ./'`T ® DATE(MMmomvY! A��® c�El=T9FIt�ATE OF LIABILITY INSURANCE 12/28/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). CONTACT Stonehenge Certificates PRODUCER NAME: ArthurJ.Gallagher Risk Management Services,Inc. PHONE 5617465027 FAX 250 Tequesta Drive Suite 306 (ANC.No.Ext1: (AIC,Not: Tequesta,FL 3348E ADDRESS:GOB.Tequesta.Certs@ajg.com INSURER(S)AFFORDING COVERAGE NAIL# INSURER A Safety National Casualty Corporation 15105 INSURED INSURER B: Bradford Holding Company,Inc.dba UnIqueHR 4646 Octane,Ste.105 INSURER C: Corpus Christi,TX 78411 INSURER 0: INSURER S: INSURER F: COVERAGES CERTIFICATE NUMBER:ZE6GUNQU REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AWL SUER POLICY EFF POLICY EXP(mummer) LIMITS LTR I INSR Wan POLICY NUMBER (MMIDDIYYYYI COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED ICLAIMS-MADE ❑OCCUR PREMISES(Ea occurrence) $ • MED EXP(Anyone person) .$ PERSONALBADVINJURY $ GEN'LAGGREGATELIMITAPPLIES PER: GENERAL AGGREGATE $ POLICY Ell JECT LOG PRODUCTS-COMP/OP AGO $ $ OTHER AUTOMOBILE LWBILI1Y COMBINED SINGLE LIMIT (Eaacddenn S— ANY AUTO BODILY INJURY(Par person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY _AUTOS PROPERTY DAMAGE— HIRED NON-OWNED (Peremideni) S AUTOS ONLY AUTOS ONLY $ — UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $- DEC RETENTION$ $ A WORKERS COMPENSATION SP4067677 12/31/2022 12/31/2023 x STATE i TH_ AND EMPLOYERS'LIABILTY YIN1,000,000 CR ANY PROPRIETORIPARTNER/EXECUTIVE 1 NIA E.L.EACH ACCIDENT S OFFICER/MEMBER EXCLUDED?(Mandatory In NH) EL DISEASE-EA EMPLOYEE $ 1,000,000 If Yes.describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 $ $ $ $ $ DESCRIPTION OF OPERATIONS!LOCATIONS IVEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If mare apace Is required) Workers'Compensation Coverage indicated above Is Excess of$2,000,000 Self Insured Retention.Insured is a CERTIFIED SELF INSURER In the State of Texas and a member of the Certified Self Insurer Guaranty Association: Coverage Is provided to only those employees leased to but not subcontracted to the Alternate Employer,Plan North,LLC, Client Effective 8131/18. Blanket Waiver of Subrogation Applies In Favor of the Certificate Holder es Required by Written Contract. CERTIFICATE HOLDER CANCELLATION • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Informational Purposes Only Plan North,LLC AUTHORIZED REPRESENTATIVE ) 1D7 S.Baylor Street I Brenham,TX 77833 Ir'� r frio.I4.1,- Page 1 of d ©1988.2015 ACORD CORPORATION. All rights reserved. ACORD 25(2018/03) The ACORD name and logo are registered marks of ACORD 1838 01 1213(XWC) ENDORSEMENT SPECIAL NOTICE OF CANCELLATION SERVICE TO SCHEDULED THIRD PARTIES Effective 12:01 A.M.,Local Time,December 31,2022 In consideration of the payment of premium and adherence by both parties to the terms of this Agreement, the following Is hereby understood and agreed: As a special service to the EMPLOYER, the CORPORATION will mail a copy of any written notice of cancellation of this Agreement to the below specified individuals)or entity(les). Scheduled Individual(s)or Entity(iesl As required by written contract If the CORPORATION Is cancelling for any reason other than non-payment of premium, a copy of such notice of cancellation will be mailed within thirty(30)days prior to the effective date of cancellation. If the CORPORATION is cancelling due to non-payment of premium,such notice of cancellation will be mailed within ten(10)days prior to the effective date of cancellation • Notice of cancellation of coverage provided to a certificate holder is a courtesy only. Failure to provide such notice will not extend the cancellation date, negate the cancellation of the Agreement, nor confer any rights or expectations upon the certificate holder, nor subject the CORPORATION, its agents or representatives to liability for failure to provide notice. All other terms,conditions,agreements and stipulations remain unchanged. Attached to and forming a part of Excess Workers'Compensation and Employers'Liability Insurance Agreement No. SP 4067877, Issued by SAFETY NATIONAL CASUALTY CORPORATION of St. Louis, Missouri to BRADFORD HOLDING COMPANY,INC.,dated December 31,2022. SAFETY NATIONAL CASUALTY CORPORATION Alv, de- �• 1 President Secretary Page 2 of 5 ZESGUNQU rf2 0324 02 0903(XWC) ENDORSEMENT ALTERNATE EMPLOYER ENDORSEMENT Effective 12:01 A.M.,Local Time,December 31,2022 In consideration of the payment of premium and adherence by both parties to the terms of this Agreement, it is hereby understood and agreed as follows: The insurance provided by the Agreement to which this endorsement is attached applies to Loss sustained, as described In Section A, Coverage of Agreement, to an Employee of the EMPLOYER while that Employee is performing special or temporary employment with the alternate employer, and at the Location of Special or Temporary Employment, as each are identified in the schedule below. Coverage for Losses sustained by an Employee of the EMPLOYER will apply as though the alternate employer is insured by the Agreement. The CORPORATION will reimburse the alternate employer for Loss sustained because of . liability imposed by the Workers' Compensation Act and Employers' Liability Laws of the States named in item 2 of the Declaration In accordance with the limits, terms, and conditions of this Agreement. The insurance afforded by this endorsement is not intended to replace nor does it satisfy the duty of the alternate employer to secure its obligations under the Workers' Compensation or Employers' Liability Laws. As described in Section M, Other Insurance, the Insurance afforded by this endorsement shall apply in excess of and shall not contribute with any other insurance or reinsurance available to the alternate employer.The CORPORATION is not under any obligation to file evidence of this Insurance on behalf of the alternate employee with any governmental agency. Remuneration paid to Employees of the EMPLOYER who are temporarily or specially employed by the alternate employer will be included in the determination of the premium paid by the EMPLOYER to the CORPORATION In accordance with Premium and Inspection and Audit Sections of the Agreement. This Agreement may be canceled with no obligation on behalf of the CORPORATION to send notice to the alternate employer. LOCATION OF SPECIAL ALTERNATE OR • EMPLOYER ADDRESS TEMPORARY EMPLOYMENT Any person or organization for whom or for which you may direct your employee to work as a special or temporary employee,if your agreement with such person or organization specifies in writing that you must provide insurance as described in this endorsement to person or organization.You must keep a record of each such agreement and furnish it to us when we examine and audit your records that relate to this policy.All work must take place and be completed within the State of Texas. This endorsement will expire on December 31,2023. Page 1 of 2 • Page 3 of 5 ZEBGUNQU 0324 02 0908(XWC) . ? ENDORSEMENT(CONTINUED) All other terms,conditions,agreements and stipulations remain unchanged. Attached to and forming a part of Excess Workers'Compensation and Employers'Liability Insurance Agreement No. SP 4067877, issued by SAFETY NATIONAL CASUALTY CORPORATION of St. Louis, Missouri to BRADFORD HOLDING COMPANY,INC.,dated December 31,2022. SAFETY NATIONAL CASUALTY CORPORATION President Secretary • • Page 2 of 2 Page 4 of 5 ZE8GUNQU )0ba PCL XL error Subsystem: KERNEL Error: InsufificientMemory Operator: Beginlmage Position: 8738 - tAts°Pr••.. ��hTYOF94AoP. BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Road and Bridge NUMBER: CC-2024-Brazos Wifi-Twisting Trail DATE OF COURT MEETING: 10/1/2024 ITEM: Consider and take action on the Brazos WI FI utility permit to construct road bore under Twisting Trail(Vista Oaks Subdivision)to install fiber optic cable for intemet service.Site is located in Precinct 2. TO: Commissioners Court FROM: Joe Saivato DATE: • 09/25/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Brazos County is ONLY permitting the road bore shown on NOTES/EXCEPTIONS: plans. All utilities MUST be placed within the platted Public Utility Easement(PUE)and are not allowed in the County Right-of-Way(ROW). ATTACHMENTS: File Name Description Type Utility_Permit-Brazos Wifi-Twisting Trail.pdf Utility Permit-Brazos Wifi-Twisting Trail Backup Material APPROVED calf Duane Peters Date County Judge NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Brazos WIFI [company name],hereinafter referred to as "Company"a Texas [state] Corporation,with authority to transact business in Texas,acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct,maintain, repair and/or operate a telephone facility under,over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Directional bore under Twisting Trail 280 feet from the intersection of Twisting Trail and Longview Dr.. Crossing will be a minimum of 36 inches under the bottom of the ditch and a minimum of 60 inches under the roadway. Direction boring will also be completed in the 15 foot PUE along the Twisiting Trail from Longview Dr for approx. 500 feet. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction/work within 60 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities,both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice,the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below,and that the Company agrees to the conditions/provisions included in this notification. Brazos WIFI Company Name Tim Hardy By: 76it qa/teif Signature Project Manager Title 12135 S. Hwy 30, College Station,TX 77845 Address (979)999-7010 Telephone Number tim@brazoswifi.com E-mail ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated September 24,2024 except as noted below: EXCEPTIONS: Brazos County is ONLY permitting the road bores shown on plans. All utilities MUST be placed within the platted Public Utility Easement (PUE) and are not allowed,in the County Right-of-Way (ROW). ( Br os County Engineer I J +VI\ter: - ,w'-� ,'T �. y• Na.. • ar 5 � .J a el t d. �*e'er • '� : //in '.` rr r • .• fl" rr .? •. r" r 5 ,, V )1117:46 ' ,:k::'_•.._...,r,Ce- k. :i,24...,-,6a.413,1:•1..1.,.:,'.,30.1...41.,,.,,).b. rr-11..r1:.,,.../:y.'..:.,;::_:,.::\:d:‘.,„.....„.,c-,, ,...:., : ...: -'4't*h 4 4'..;'.•..%,I-,.'Y'"''-i'-''.$s.• iff4 ' ' ../:,.4''''''''..1- ` ' , -.4T Est " A: r 4 r- Ar ,ti, "may `' -- `. avXgl'LwAHR SVX91 NVp111 ~-- _ 1:- • 1 °..o...' r„� •l ..xsa sd1J.2i3dONd •YYT�° ra\IN3:•i\i13\3 Kv[1f1'I(bll - •i:--:r •_: ..- -` /,% u mwvlanzv•aaNr VIA an aaa+na: := i4 -ic \ ..ry. OM• .11VOS ws�r ]y= �T = ^ SV X74.1. :c.i..x100 SOoVIM .. "'�.__-^_ GSM-Y 1H91NQ13H Nrint- 1ri'I' 'Y ■oezn, \ ' = S311JV i.6M 8L ts�uu�• ..z�. t w • gill V® V1iLIIitiiiir -� .LVRd •N":Il . �-- -• .- .•.•°u•111 .ter U:r rz 1' ••, .f /I� . \ ... '��L �. II `• ,• `1 i-- 1•'••j.•J•r.r\1..-�;'..,_rff•_i ! !1. ,...so :-r� ,!• .P n.• -� ti— J� • ,0 ,^ ...1.wc.r•4.0 .non.° -: a • . i' ' . a e '! P... ` 1.,,i,- Cr • ' 1. ..'i .i. ■ .- ;, d , - .... s al 1 s . .... .. , , ,--... ' ' ' '' ty ; li h 1 -1.11 lel Ca ON. i _ ----------- ____...............yea as .-.. ... m C A in - - . \\ _ \ ..� .... ................................ ..-...-.•••__..... ..�..O . /'••sty�t, r w o O W e ......_-... �..._. .....--. Jr... • 1•• -.•7. - § V V-Y.u u aam.1 BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED iN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices("BMP")(EPA and TCEQ both provide lists of examples of BMPs)to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition,as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of'way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not perrnittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists,then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safely Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices(TMUTCD). See Traffic Control Requirements below. 2. During construction,all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices,as may be necessary, in order to safely conduct the public through the project area.Company shall provide flagmen,signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable,conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C Traffic Control Plan 1. A traffic control plan, pursuant to the TMIJTCi)or Engineered Traffic Control Plan must be provided for the following: a. Any construction(i.e. pit,excavation, hole) left open over night, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If'construct ion is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site any time work is.being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation(including lighting)shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall(these are minimum depths—utility may place deeper): a. be placed at a minimum depth of forty-eight(48)inches below the top of the pavement; b. be at least thirty-six(36)inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight(48)inches below ditch flow line if'low pressure gas or petroleum lines. For high pressure gas and petroleum lines,see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36-inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power—0-2 feet, nominally I' Phone--2-4 feet, nominally 3' Gas--4-6 feet,nominally 5' Cable—6-8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however,the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one(1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring,jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten(10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 3 hours,due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions,the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions,the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten(10)feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11.Company must be careful to not jeopardize the slope or integrity of the shoulder oldie road. in the event Company damages the slope,shoulder or any other portion of the right-of-way,Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted,except in an instance whereby the laying,construction,maintenance and/or repair of cables,conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road(asphalt,cement,road base, etc),Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. 1 he applicant shalt submit a letter of"No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way,and unable to notify the County Engineer prior to conducting emergency repair , Company shall notify County Engineer within 24 hours of beginning construction/repairs.This will allow the County Engineer and Road& Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities I. Maintenance and/or repair to existing cables,conduits,and/or pole lines which require disturbance of the soil,shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation of utilities: I. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,alteration or relocation of all or any portion of said road,any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder,shall be removed from said road, or reset or relocated thereon,as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company,and at the expense of the Utility Company. H. High Pressure Pipelines I. All utility Permits for high pressure pipelines(generally 60 PSI or greater),whether pertaining to controlled access or non-controlled access installations,should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required Non-Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Non-Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-of- Way.Transmission lines have been determined to be petroleum pipelines(which includes natural gas lines)and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. 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I • a4� I illSt I The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Cristian Villarreal, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) OCTO Witness my hand this I day of 6 G-R- A.D.2024 izec.,//434€ aren McQueen County Clerk,County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this 1 day of OCrOGG1 -- 2024. Duane Peters, County Judge Steve Aldrich, Commissioner Precinct#1 Chuck Konderla, Commissioner Precinct_#2� Nancy Berry,Commissioner Precinct#3 q4k, C:2144 • Wanda J.Watso ommissioner Precinct#4 Treasurer's Report for the MONTH JULY 2024 JULY 2024 TREASURER'S REPORT FUND NUMBER&NAME CASH BALANCE INCOMING INVESTED SUB-TOTAL DISBURSED CASH BALANCE INVESTED CK.ACCT.BAL 6/30/2024 INTEREST 7/31/2024 7/31/2024 0100-GENERAL FUND 194,570,157.12 8,877,378.41 762,982.55 204,210,518.08 17,283,216.23 186,927,301.85 _ 167,482,459.2_3 19,444,842.62 1100-HOTEL OCCUPANCY TAX 5,769,805.83 480,131.89 6,249,937.72 23,027.67 6,226,910.05 6,226,910.05 1200-STATE LATERAL ROAD 259,319.77 1,425.07 260,744.84 0.00 260,744.84 260,744.84 1300-UNCLAIMED FUNDS 409,018.14 87,811.11 496,829.25 0.00 496,829.25 496,829.25 1500-LAW LIBRARY 159,945.44 9,826.27 169,771.71 6,432.38 163,339.33 163,339.33 1800-LEOSE FUND 88,538.40 0.00 88,538.40 0.00 88,538.40 88,538.40 1900-COUNTY RECORDS.MANAGEMENT 688,078.03 3,791.22 691,869.25 0.00 691,869.25 691,869.25 2000-COUNTY CLERK MGMT.FUND 1,296,512.59 34,794.87 1,331,307.46 29,624.82 1,306,682.64 1,306,682.64 2001-COUNTY CLERK ARCHIVAL FUND 1,403,654.10 34,013.66 1,437,667.76 0.00 1,437,667.76 1,437,667.76 2200-COURTHOUSE SECURITY FUND 136,115.22 7,502.19 143,617.41 271.09 143,34632 143,346.32 2201-JUSTICE COURT SECURITY FUND 243,849.92 4,427.94 248,277.86 0.00 248,277.86 248,277.86 2300-DISTRICT CLERK MANAGEMENT FUND 279,483.87 12,720.85 292,204.72 4,175.36 288,02936 288,029.36. 2301-DISTRICT-CLERK ARCHIVAL FUND 1,453.01 7.93 1,460.94 0.00 1,460.94 1,460.94 2400-JUSTICE @ PEACE-TECHNOLOGY FUND 221,115.95 3,779.42 224,895.37 11,672.91 213,222.46 213,222.46 2401-CO.&DIST.000RT TECHNOLOGY FUND 129,990.75 1,363.11_ 131,353.86 0.00 131,353.86 131,353.86 2500-SPECIAL FORFEITURE RIND 37,027.31 203.48 37,230.79 0.00 37,230.79 37,230.79 2600-D/A HOT CHECK COLLECT FEES 5,233.65 28.76 5,262.41 0.00 5,262.41 5,262.41 2700-BAIL BOND BOARD FEES 113,196.53 622.06 113,818.59 , 0.00 113,818.59 113,818.59 2800-VOTER REGISTRATION 0.00 0.00 0.03 0.00 0.00 0.00 2900-VIT INTEREST RIND. 372,440.25 4,635.66 377,075.91 0.00 377,075.91 377,075.91 3000-COUNTY GRANTS (650,567.51) 162,426.53 (488,140.98) 577,68258 (1,065,82356) (1,065,823.56) 3100-AMER/CAN RESCUE PLAN ACT 22,299,160.43 0.00 95,867.85 22,395,048.28 249,193.49 22,145,854.79 21,518,311.19 627,543.60 3200-59 22 2023 RURAL 719,820.31 3,873.53 723,693.84 180,340.77 543,353.07 543,353.07 3400-D/A CRIME FUND 222,689.05 1,223.77 223,912.82 4,078.54_ 219,834.28 219,834.28 3500-PRIMARY ELECTION SERVICES 68,886.62_ 3,730.84 72,617.46 15,901.98 56,715.48 56,715.48 3901-BC HOUSING FINANCE CORP 5/0,458.75 2,805.18 513,263.93 0.00 513,263.93 513,263.93 4320-CO 2020 6,3,15,679.57 2,612.38_ 27,145.48 6,375,437.43 248,850.35 6,126,587.08_ 5,897,450.81 229,136.27 4323-ON SYSTEM ROAD BOND-TXDOT 19,224,331.18 2,871.20 86,332.47 19,313,534.85 911,135.24 18,402,399.61 17,788,191.01. 614,208.60 43231-OFF SYSTEM ROAD BOND 8,421,255.14 4,429.55 35,065.56 8,460,750.25 1,109,035.36 7,351,714.89 6,650,275.98 701,438.91 43232-2023 CERTIFICATES OF OBLIGATIONS 10,366,647.78 6,277.66 42,655.03 10,415,580.47 6,647.50 10,408,932.97 9,266,958.20 1,141,974.77 4500-GEN.PERMANENT IMPV. 19,475,515.40 0.00 19,475,515.40 523,685.67 18,951,829.73 18,951,829.73 5000-HEALTH&LIFE INSURANCE 13,456,875.44 1,897,247.61 15,354,123.05 1,953,736.51 13,400,386,54 13,400,386.54 5800-COUNTY ATTORNEY OPERATING FUND 69,269.35 0.00 69,269.35 0.00 69,269.35 69,269.35 6000-PAYROLL 1,868,147.94_ 6,206,541.27- 8,074,689.21 6,187,216.20 1,887,473.01 1,887,473.01 9100-HEALTH DEPARTMENT 3,248,595.35 308,626.46' 3,557,221.81 321,805.86 3,235,415.95 3,235,415.95 9300-REGIONAL MOBILITY AUTHORITY 7,712.57 42.38 7,754.95 0.00 7,754.95 7,754.95 9700-COMMUNITY SUPERVISION 1,470 743 33 210,173.61 1,680 916.94 347,967.53 1,332,949.41 1,332,949.41 _TO.OFACCTS:INtPOOL ,.'•: : ._;...:`::'.313,310,156.58 :..18,377j345:87.: ,:1,050,068:94:332,737,571639'c-,29,990,698.04J.''r302j746j873:35. -228;603;646.42;,L.74;143,226.93ii. 1600-LOCAL PROVIDER PARTICIPATION 31,283,868.90 4,397,127.97 35,680,996.87 125,930.47 35,555,066.40 35,555,066.40 4100-GEN.OBLIG.DEBT SVC. 14,430,657.38 539,429.15 18,110.23 14,988,196.76 14 988,196.76 3,934,507.92 11,053,688.84 , c= .''i.. , v'.;'4 4�.e .S -,.t:,.,,1'-•.'`s., Zx r..:' *a Y;;4 c ,N :1.? ....:,Y..i a ..._'-" t .., =L,.3,4 A._.4.:... , ' :°x ` ..''..•', TOTAL 359,024,682.86 23,313,90299 1,068,179.17 363,406,765.02 30,116,628.51 353,290,136.51 232,53815434 120,751,982.17 This report Ls submitted as true and correct to Commissioners Court by Cristlan T.Villarreal,Brazos County Treasurer,on October 1,2024. BRAZOS COUNTY,TEXAS BUDGET AMENDMENT(S)FOR THE 2023-2024 BUDGET YEAR NO.23/24 50.01—50.08 On this the 1st day of October 2024 at a regular meeting of the Commissioners'Court,the following members were present: A.Duane Peters,County Judge,Presiding B. Steve Aldrich,Commissioner,Precinct 1 C. Chuck Konderla,Commissioner,Precinct 2 D.Nancy Berry,Commissioner,Precinct 3 E.Wanda Watson,Commissioner, Precinct 4 F.Karen McQueen,County Clerk The following proceedings were held: THAT WHEREAS, on 1st day of October 2024 the Court heard and approved a budget amendment(s)for the 2023-2024 budget year for Brazos County,Texas;and WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2023,the following amendment(s)to the original budget are hereby authorized,as described on the attached page(s). ADOPTED AND APPROVED this the lst day of October 2024. THE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS. By: Duane Peters,County Judge Original: County CIerk's Office and Attached to the original budget BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23124-50.01 10/112024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Commissioner's Court- Capital Improvement Fund Capital Contingency Expenditure 15,000.00 Capital Improvement Fund Juvenile Services-Capital Capital Outlay Expenditure 15,000.00 ( Capit I Improvement Fund RealloLation of funds to the correct accounts to cover the cost for the Juvenile Expansion Project for FY 2024. • • NNP 1.1111 l ' !Date: • 9/25/2024 I County Judge Approval _ Date For Oracle Enfry:Only . FUND DIV ACCT Change in Budget ACCOUNT NAME 45000 63110001 61130000 (15,000.00) 45000 63310001 8010I000 15,000.00 • I _ BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23124-50.02 10/1/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Constable Precinct 2- General Fund Administration Other Revenue Revenue 650.00 Constable Precinct 2- General Fund Administration Supplies and Other Charges Expenditure 650.00 General Fund To recognize a donation in the amount of$650 from City of Wixon Valley for a push bar to be installed on one of the patrol units. Donation was approved by Commissioner's Court on December 5,2023,and the push bar has been installed. - NNP i.. .t o �., c:4i ;Date: -_ 9/20/2024 1 County Judge Approval _ - _ Date i • For.Uracle EnttycO'' FUND DIV ACCT Change in Budget ACCOUNT NAME • 01000 30201100 46023000 650.00 01000 30201100 600I0000 650.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23124-50.03 1011/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Human Resource- General Fund • Administration Other Revenue Revenue 6,758.08 Human Resource- General Fund Administration Supplies and Other Charges Expenditure 6,758.08 General Fund To recognize a donation in the amount of$6,758.08 from Texas Association of Counties to be used for employee safety equipment. Donation was approved by Commissioner's Court on August 6,2024,and all items that have been ordered and delivered by September 30,2024. NNP °FR_ i Date: _ .9/25/2024 ( County Judge Approval _ Date For.Oracle EntryaOnly FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 15000100 46023000 6,758.08 01000 15000100 60010000 6,758.08 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23124-50.04 1011/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE 472nd District Court- General Fund Administration Repairs and Maintenance Expenditure 400.00 472nd District Court- General Fund Administration Supplies and Other Charges Expenditure 400.00 General Fund Reallocation of funds to the correct account to cover travel expenses for FY 2024. NNP 2/l. � � Date: 9/2512024 County Judge Approval Date 1 For Oracle.Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 22300100 65540000 (400.00) 01000 22300100 61801000 400.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23124-50.05 10/1/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE 1 DECREASE General Fund Court Support-Civil Supplies and Other Charges Expenditure 5,000.00 General Fund Court Support-Civil Professional Services Expenditure 2,000.00 General Fund Court Support-Guardianship Professional Services Expenditure 7,000.00 • General Fund Reallocation of funds to the correct account to cover Court-Support Guardianship for the remainder of FY 2024. 441 NNP [ _ . 1401 I,: 4 Date: _ 9/25/2024 I County dudgo Approval Date . 1 For Oracle:Entry Only _ _ _. ...._<.._.. _ - FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 11020000 61210000 (5,000.00) 01000 11020000 72209000 (2,000.00) 01000 11050000 72194000 7,000.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-50.06 10/1/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 271,727.00 Sheriff Office-Jail General Fund Administration Salary and Wages Expenditure 215,496.00 Sheriff Office-Jail General Fund Administration Benefits Expenditure 56,231.00 General Fund Reallocation of funds to the correct accounts to cover overtime and the accrued payroll for the remainder of FY 2024. C)4. -• NNP ems... C)1 114 [Date: _ - 9/25/2024 L County Judge Approval. Date For OracleEntry Only _ .. . FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 11001500 61130000 (271,727.00) 01000 28002000 51652000 110,496.00 01000 28002000 51990000 105,000.00 01000 28002000 53100000 29,231.00 01000 28002000 53990000 27,000.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23124-50.07 10/1/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION i ACCOUNT CATEGORY _ INCREASE DECREASE General Fund Contingency Contingency Expenditure 20,000.00 General Fund Jail Medical Services Salary and Wages Expenditure 20,000.00 General Fund Reallocation of funds to the correct accounts to cover overtime for the remainder of FY 2024. NNP ----..) --.--)J1C t C)I I 10 LI Date: 9/25/2024 County Judge Approval _ Date . For Oracle Entry Only.. .. _ _ .._ _- ._ - ..._ - FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 11001500 61130000 (20,000.00) 01000 28003000 51620000 11.000.00 01000 28003000 51990000 9,000.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23124.50.08 1011/2324 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Sheriff Office- General Fund Administration Benefits Expenditure 8,000,00 Sheriff Office- General Fund Administration Salary and Wages Expenditure 8,000.00 General Fund Reallocation of funds to the correct accounts to cover compensated leave for the remainder of FY 2024. f f pate: 9/25/2024 County Judge Approv Date For Oracle Entry Only _ — FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 28000100 53300000 (8,000.00) 01000 28000100 51940000 8,000.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENT(S)FOR THE 2024-2025 BUDGET YEAR NO.24/25 01.01-1.10 On this the 1st day of October 2024 at a regular meeting of the Commissioners'Court,the following members were present: A.Duane Peters,County Judge,Presiding B. Steve Aldrich,Commissioner,Precinct 1 C.Chuck Konderla,Commissioner,Precinct 2 D.Nancy Berry,Commissioner,Precinct 3 E.Wanda Watson,Commissioner,Precinct 4 F.Karen McQueen,County Clerk The following proceedings were held: THAT WHEREAS, on In day of October 2024 the Court heard and approved a budget amendment(s)for the 2023-2024 budget year for Brazos County,Texas;and WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2024,the following amendment(s)to the original budget are hereby authorized,as described on the attached page(s). ADOPTED AND APPROVED this the 1st day of October 2024. THE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS. By: Duane Peters,County Judge Original: County Clerk's Office and Attached to the original budget • BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24125-1.01 10/1/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Texas Veterans Commission- Brazos County Grant Fund Employment Services Intergovernmental Revenue _ 5,000.00 Texas Veterans Commission- Brazos County Grant Fund Employment Services Supplies and Other Charges Expenditure 2,800.00 Texas Veterans Commission- Brazos County Grant Fund Employment Services Supplies and Other Charges Expenditure 2,200.00 Brazos County Grant Fund Set up budget for the Veteran General Assistance Program awarded by the Texas Veterans Commission for employment support to be used to provide laptop,printer, office supplies to aid veterans in creating resumes and applying for jobs. • {Date: . - 9124/2024 ' County.Judge.Appro '•I,` Da(e For OraclSEatiy Only - _._ ._ = _ _:_. . _. ._ FUND DIV ACCT Change in Budget ACCOUNT NAME 30000 100022 48091000 5,000.00 30000 100022 60600000 2,800.00 30000 100022 60500000 2,200.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24125-1.02 10/1/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Texas Veterans Commission Brazos County Grant Fund Counseling Services Intergovernmental Revenue 5,000.00 Texas Veterans Commission Brazos County Grant Fund Counseling Services Supplies and Other Charges Expenditure 5,000.00 Brazos County Grant Fund Set up budget for the Veteran General Assistance Program awarded by the Texas Veterans Commission for clinical counseling services for veterans,dependents,and surviving spouses. - Cs ,r(41- 1Dahat .: .912412024 ;County JudgeAl pioval For Oracle Entry Only - FUND DIV ACCT Change In Budget ACCOUNT NAME 30000 100023 48091000 5,000.00 30000 100023 72157000 5,000.00 4t BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24125-1.03 101112024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund _ Contingency Contingency Expenditure 10,000,00 County Specialty Court General Fund Program Contractual Services Expenditure 10,000.00 General Fund Reallocation of funds to the correct account to cover the amended Interlocal Cooperation Contract between Brazos County and Brazos County Community Supervision and Correction Department for Fiscal Year 2025.The amended ILA was approved by Commissioner's Co r 17,2024. " bre !Date: :1 r:.-- unty Judge-Apr:Wei* ' ''DatOW. For Orielel,EntaCfilk • , . FUND ,DIV ACCT Change In Budget ACCOUNT NAME 01000 11001500 61130000 (10,000.00) 01000 22700100 71025000 10,000.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24/25-1.04-(Corrected 10/1/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Court Support-Civil Professional Services Expenditure 5,000.00 General Fund Court Support-Other Professional Services Expenditure 3,500.00 General Fund Court Support-Other Professional Services Expenditure 1,500.00 General Fund Reallocation of funds to the correct account due to various statues in the Family Code(example Section 157)that require indigent persons to be represented that are not child protective services,child support enforcement,mental probate,or guardianship cases. SAMI i ODi Pate: - _ 9/24/2024 L County Judge Approva Date Eort)racleEntry.Oniy � • 1111111111111101111 FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 11020000 72209000 (5,000.00) 01000. 11080000 72202000 3,500.00 01000 11080000 72207000 1,500.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.24125-1.05 10/1/2024 _ FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Capital Improvement Fund Sanctuary Renovation Capital Outlay Expenditure 8,995,000.00 Capital Improvement Fund North Wing Renovation Capital Outlay Expenditure 1.669.000.00 County Administration Capital Improvement Fund Building Supplies and Other Charrses Expenditure 10,664,000.00 Capital Improvement Fund Reallocation of funds to the correct account to combine the Sanctuary Renovations and North Wing Renovations with the County Administration Building Envelope Project . [ . = SAMi I--' , .) L��- 1 �? 7 i . C 'L Pate: 9/24/2024d 1 County.Judge Approve, Date I ForOracle Entry Only • _ FUND DIV ACCT Change In Budget ACCOUNT NAME 45000 63115000 80101000 (8,995,000.00) 45000 63151000 80101000 (1.669,000.00) 45000 63270000 80101000 10,664,000.00 PCL XL error Subsystem: KERNEL Error: InsufficientMemory Operator: Readlmage Position: 1097