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2024/09/10 Regular Session 10:00 AM
11* '� w e _ 202i9 SCP —b P ,ild,. Lk E'd^ '�� 1 F �s� BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON SEPTEMBER 10, 2024 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COM/BRAZOSCOUNTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag -Commissioner Konderla 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 -21 3. Approval requested for acceptance of the Grant Award for the Specialty Court Grant for Drug Court for FY 2025. 4. Approval of the following Job Description: • a. Exposition Complex- B0855-Assistant.General Manager 5. Adoption of the County Budget for fiscal year ending September 30, 2025. 6. Resolution 24-017 levying a tax rate for Brazos County for Tax Year 2024. 7. Ratification of the property tax increase due to the adoption of the budget that will require more revenue from property taxes than in the previous year. 8. Resolution 24-018 approving the Budget of the Brazos County Emergency Communications District. 9. Approval of Fiscal Years 2025 and 2026 Brazos County I nterlocal Agreement for Emergency Medical Service (EMS) between the City of Bryan and Brazos County. 10. Approval to Mutually Terminate Bid #24-023 Landscape Maintenance with Rios Tree Services, Inc. 11. Approval of Contract#24-145 Commissioners Court Agenda Software with Granicus at Carahsoft. 12. Award of RFP#25-010 Insurance Brokerage Services for Cyber Liability& Mal- Practice. Recommend Award:Alliant Insurance Services. 13. Award of RFP#25-011 Soft Drink, Coffee, and Snack Vending Machines and Services. Recommended Award: PepsiCo. (Soft Drink) &Automatic Chef Canteen (Coffee and Snacks). 14. Consider and take action on the Bryan Texas Utilities (BTU) permit to install three (3) poles and 459 feet of 3-phase overhead powerline within the right-of-way of Straub Road. Site is located in Precinct 1. 15. Consider and take action on the MetroFibernet utility permit to install 220 feet of fiber optic duct within the right-of-way of Woodville Road. Site is located in Precinct 2. 16. Tax Refund Applications for the following: Overpayments • a. Jeffrey Emerson-$84.56 • b. Jeffrey Emerson-$24.45 • c. Curtis W. Smith-$10.77 17. Budget Amendments. • FY 23/24 Budget Amendments 47.01 -47.09 18. Personnel Change of Status. • Approval of Personnel Change of Status 19. Payment of Claims. Approval of Payment of Claims as follows for September 10, 2024: • a. 8204901 -8205010 • b. 9202184 -9202236 20. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.0785 for deliberations involving medical or psychiatric records of a county employee. • b. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of county personnel. 21. Consider and possible action on Executive Sessions. 22. Acknowledgement of the 2023-2024 Budget to Actuals by Fund as of September 4, 2024. Acknowledgement of the 2023-2024 Contingency Budget to Actuals by Fund as of September 4, 2024. 23. Juvenile director's report on detention population. 24. Sheriff's report on inmate population. 25. Announcement of interest items and possible future agenda topics. 26. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at • the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V,Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code.Accordingly,members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the presence of the Court.Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group.Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees, individually or collectively.Accordingly, profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions: 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period,speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies,recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole.No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106, Bryan,TX77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COM/BRAZOSCOUNTYTXis wheelchair accessible. Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements,please call(979)361-4102. •••• VE. op.•• ...r. _ -- 7;'''• TY OF" F $g, The foregoing minutes of the Commissioners Court Meeting held September 10, 2024,have been examined and are approved in open Court this 1st day of October 2024, in Bryan, Brazos County, Texas. \i' ,,. ,Q . „_....---i//4:2: Duane Peters Steve Aldrich County Judge Commissioner, Precinct 1 \)414A-1\-\ Chuck Konderla ancy Berry Commissioner, Precinct 2 Commissioner, Precinct 3 Wanda J. Watso Commissioner, ecinct 4 Attest: 97/(e--6: Karen McQueen County Clerk is ?A •G�,TY OF��¢,. MINUTES SEPTEMBER 10, 2024 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, September 10, 2024 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk,Absent. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Konderla 2. Call for Citizen input and/or concerns Rob Santarsiero thanked the Court for its efforts in supporting Crime Stoppers with getting a replacement vehicle. Sterling Morrison spoke in favor of the proposed tax rate increase. Mr. Morrison stated that he believes it is a modest adjustment that will allow valued County services to continue operating efficiently. Zachary Johnson stated that he supports the tax rate increase and as a resident of Precinct 3, he trusts Commissioner Berry's judgement in looking at what is best for the County. Michael Anzaldua also spoke in favor of the tax increase noting,, it is a small amount that will allow Brazos County to support continued growth. Cynde Wiley spoke in opposition of increasing the tax rate, asking that the Court protect citizen's wallets. Julie Schultz stated that while she is not a fan of tax increases, she appreciates the services the County provides and understands a need for a tax increase. At this time, Judge Peters invited Clayton Watson to speak and Commissioner Aldrich excused himself for the duration of Mr. Watson's comments. Clayton Watson began by sharing his qualifications to review and understand the County Budget and setting of the tax rate. Mr. Watson thanked Judge Peters for his fiscal conservatism and stated that he believes the need for a tax increase is directly related to the County being forced to revert to the no new revenue rate in 2022. He then made recommendations to preserve the integrity of the budget and increase tax payer support. Consider and take action on agenda items: 3 -21 3. Approval requested for acceptance of the Grant Award for the Specialty Court Grant for Drug Court for FY 2025. Commissioner Aldrich returned to the meeting at this time. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 4. Approval of the following Job Description: • a. Exposition Complex- B0855-Assistant General Manager A copy of the job description is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 5. Adoption of the County Budget for fiscal year ending September 30, 2025. Commissioner Berry made a motion to adopt the Fiscal Year 2024-2025 Budget and Commissioner Konderla seconded the motion. Judge Peters announced that there are several correction amendments to be approved as part of the Budget adoption process. The Court then voted on each correction amendment. Amendment 1 Reallocation of funds to the appropriate accounts by decreasing Commissioner's Court -Capital Contingency by$55,000 and increasing Commissioner's Court-Capital Outlay by the same amount to upgrade the agenda software. Motion:Approve, Moved by County Judge Duane Peters, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 2 To recognize revenue in the amount of$126,114 and increasing contingency by $126,114. This will increase the Texas Indigent Defense Commission Grant by $126,114. Motion:Approve, Moved by County Judge Duane Peters, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 3 Create B5002-1 Assistant Veterans Administration Officer- Part Time, Group 17 Step 2 in the Veterans Services. This will decrease general fund contingency by$32,308, increase salary and wages by$25,794 and increase benefits by$6,514. This will increase Veterans Services budget by$32,308. Motion:Approve, Moved by County Judge Duane Peters, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 4 Increase position B0423-1 Administrative Assistant from Group 22 Step 6 to Group 22 Step 10.This will increase the District Attomey's division salary and wages by$7,610, increase benefits by$1,893 and decrease general fund contingency by$9,503. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 5 Increase position B1599-1 Chief Deputy-Constable Pct 1 from Group 25 Step 7 to Chief Deputy Constable salary range with max salary of$92,500. This will increase the Constable Pct.#1's division salary and wages by$5,846, increase benefits by$1,529 and decrease general fund contingency by$7,375. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 6 Increase position B1603-1 Deputy-Constable Pct 1 from Group 22 Step 10 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #1's division salary and wages by$2,027, increase benefits by$530 and decrease general fund contingency by$2,557. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 7 Increase position B1603-2 Deputy-Constable Pct 1 from Group 22 Step 9 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #1's division salary and wages by$4,023, increase benefits by$1,051 and decrease general fund contingency by$5,074. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 8 Increase position B1603-3 Deputy-Constable Pct 1 from Group 22 Step 10 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #1's division salary and wages by$2,027 increase benefits by$529 and decrease general fund contingency by$2,556. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 9 Increase position B1618-1 Chief Deputy Constable Pct 2 from Group 25 Step 7 to Chief Deputy Constable salary range with max salary of$92,500. This will increase the Constable Pct.#2's division salary and wages by$5,846, increase benefits by$1,529 and decrease general fund contingency by$7,375. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 10 Increase position B1617-1 Deputy-Constable Pct 2 from Group 22 Step 9 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #2's division salary and wages by$4,023, increase benefits by$1,051 and decrease general fund contingency by$5,074. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 11 Increase position B1617-2 Deputy-Constable Pct 2 from Group 22 Step 9 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #2's division salary and wages by$4,023, increase benefits by$1,051 and decrease general fund contingency by$5,074. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 12 Increase position B1617-3 Deputy- Constable Pct 2 from Group 22 Step 10 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #2's division salary and wages by$2,028, increase benefits by$530 and decrease general fund contingency by$2,558. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 13 Increase position B1617-4 Deputy- Constable Pct2 from Group 22 Step 9 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #2's division salary and wages by$4,023, increase benefits by$1,051 and decrease general fund contingency by$5,074. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 14 Increase position B1617-5 Deputy-Constable Pct 2 from Group 22 Step 10 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #2's division salary and wages by$2,028, increase benefits by$529 and decrease general fund contingency by$2,557. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 15 Increase position B 1617-6 Deputy-Constable Pct 2 from Group 22 Step 10 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #2's division salary and wages by$2,028, increase benefits by$531 and decrease general fund contingency by$2,559. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 16 Increase position B1601-1 Chief Deputy- Constable Pct 3 from Group 25 Step 9 to Chief Deputy Constable salary range with max salary of$92,500. This will increase the Constable Pct.#3's division salary and wages by$1,432, increase benefits by$376 and decrease general fund contingency by$1,808. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 17 Increase position B 1610-1 Deputy-Constable Pct 3 from Group 22 Step 9 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #3's division salary and wages by$4,023, increase benefits by$1,051 and decrease general fund contingency by$5,074. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich,Berry, Konderla, Peters, Watson. Amendment 18 Increase position B1610-2 Deputy-Constable Pct 3 from Group 22 Step 9 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #3's division salary and wages by$4,023, increase benefits by$1,051 and decrease general fund contingency by$5,074. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 19 Increase position B1610-3 Deputy-Constable Pct 3 from Group 22 Step 9 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #3's division salary and wages by$4,023, increase benefits by$1,051 and decrease general fund contingency by$5,074. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 20 Increase position B1609-1 Chief Deputy-Constable Pct 4 from Group 25 Step 6 to Chief Deputy Constable salary range with max salary of$92,500. This will increase the Constable Pct.#4's division salary and wages by 7,988, increase benefits by$2,088 and decrease general fund contingency by$10,076. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 21 Increase position B1620-1 Deputy-Constable Pct 4 from Group 22 Step 9 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #4's division salary and wages by$4,023, increase benefits by$1,050 and decrease general fund contingency by$5,073. Motion:Approve, Moved by, Seconded by. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 22 Increase position B1620-2 Deputy-Constable Pct 4 from Group 22 Step 11 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #4's division salary and wages by$9, increase benefits by$2 and decrease general fund contingency by$11. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 23 Increase position B1620-3 Deputy-Constable Pct4 from Group 22 Step 9 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #4's division salary and wages by$4,023, increase benefits by$1,051 and decrease general fund contingency by$5,074. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 24 Increase position B1620-4 Deputy-Constable Pct. 4 from Group 22 Step 9 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #4's division salary and wages by$4,023, increase benefits by$1,051 and decrease general fund contingency by$5,074. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 25 Increase position B 1620-5 Deputy-Constable Pct 4 from Group 22 Step 9 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #4's division salary and wages by$4,023, increase benefits by$1,050 and decrease general fund contingency by$5,073. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Amendment 26 Increase position B1620-6 Deputy-Constable Pct4 from Group 22 Step 9 to Deputy Constable salary range with max salary of$82,500. This will increase the Constable Pct. #4's division salary and wages by$4,023, increase benefits by$1,052 and decrease general fund contingency by$5,075. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. Commissioner Berry then amended her initial motion to adopt the Fiscal Year 2024- 2025 Budget with the inclusion of the 26 approved correction amendments. The amended motion was seconded by Commissioner Watson. The motion was approved with four Commissioners in favor and Commissioner Aldrich opposed.A copy of the approved correction amendments are attached Motion:Approve w/Conditions, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 4-1. Ayes: Berry, Konderla, Peters, Watson. Nays:Aldrich. 6. Resolution 24-017 levying a tax rate for Brazos County for Tax Year 2024. Commissioner Berry offered a motion that the property tax rate be increased by the adoption of a tax rate of$0.419700 cents per$100 of value,which is effectively an 6.21 percent increase in the tax rate. The motion was seconded by Commissioner Watson. Commissioner Aldrich explained why he does not support the aforementioned rate. The Court entered into debate on the matter. The motion to adopt the property tax rate passed four to one,with Judge Peters, Commissioner Konderla, Commissioner Berry and Commissioner Watson in favor, and Commissioner Aldrich opposed. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 4-1. Ayes: Berry, Konderla, Peters, Watson. Nays:Aldrich. Commissioner Berry made a motion that the maintenance and operation portion of the 2025 County Tax rate be 0.381834 cents per$100 value. The motion was seconded by Commissioner Watson passed four to one, with Judge Peters, Commissioner Konderla, Commissioner Berry and Commissioner Watson in favor, and Commissioner Aldrich opposed. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed.4-1. Ayes: Berry, Konderla, Peters, Watson. Nays:Aldrich. Commissioner Berry offered a motion that the debt portion of the 2025 County tax rate be 0.037866 cents per$100 value. The motion was seconded by Commissioner Watson and passed four to one,with Judge Peters, Commissioner Konderla, Commissioner Berry and Commissioner Watson in favor, and Commissioner Aldrich opposed. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed.4-1. Ayes: Berry, Konderla, Peters, Watson. Nays:Aldrich. 7. Ratification of the property tax increase due to the adoption of the budget that will require more revenue from property taxes than in the previous year. Commissioner Berry stated this budget will raise more total property taxes than last year's budget by$9,704,651 or 9.05 percent and of that amount, $3,440,032 is tax revenue to be raised from new property added to the tax roll this year. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 4-1. Ayes: Berry, Konderla, Peters, Watson. Nays:Aldrich. 8. Resolution 24-018 approving the Budget of the Brazos County Emergency Communications District. The Court voted unanimously to approve Resolution 24-018 approving the Budget of the Brazos County Emergency Communications District. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 9. Approval of Fiscal Years 2025 and 2026 Brazos County I nterlocal Agreement for Emergency Medical Service (EMS) between the City of Bryan and Brazos County. A copy of the interlocal agreement is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 10. Approval to Mutually Terminate Bid #24-023 Landscape Maintenance with Rios Tree Services, Inc. A copy of the mutual agreement for termination is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of Contract#24-145 Commissioners Court Agenda Software with Granicus at Carahsoft. A copy of the service contract is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 12. Award of RFP#25-010 Insurance Brokerage Services for Cyber Liability& Mal- Practice. Recommend Award:Alliant Insurance Services. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded RFP#25-010 Insurance Brokerage Services for Cyber Liability& Mal- Practice to Alliant Insurance Services. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 13. Award of RFP#25-011 Soft Drink, Coffee, and Snack Vending Machines and Services. Recommended Award: PepsiCo. (Soft Drink)&Automatic Chef Canteen (Coffee and Snacks). The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded RFP#25-011 Soft Drink, Coffee, and Snack Vending Machines and Services to PepsiCo. (Soft Drink)&Automatic Chef Canteen (Coffee and Snacks). Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 14. Consider and take action on the Bryan Texas Utilities (BTU) permit to install three (3) poles and 459 feet of 3-phase overhead powerline within the right-of-way of Straub Road. Site is located in Precinct 1. Motion:Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 15. Consider and take action on the MetroFibernet utility permit to install 220 feet of fiber optic duct within the right-of-way of Woodville Road. Site is located in Precinct 2. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 16. Tax Refund Applications for the following: Overpayments • a. Jeffrey Emerson-$84.56 • b. Jeffrey Emerson-$24.45 • c. Curtis W. Smith-$10.77 Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 17. Budget Amendments. • FY 23/24 Budget Amendments 47.01 -47.09 47.01 Reallocate funds for Election Administration. 47.02 Reallocate funds for Health and Life Insurance. 47.03 Reallocate funds for Health and Life Insurance. 47.04 To recognize revenue for District Attorney- Rural Prosecutor's Salary Assistance Grant Program. 47.05 To recognize revenue for District Attorney- Rural Prosecutor's Salary Assistance Grant Program. 47.06 To recognize revenue for Sheriff's Office- Rural Law Enforcement Grant Program. 47.07 Reallocate funds for Constable, Precinct 1. 47.08 Reallocate funds for Court Support- Criminal. 47.09 Reallocate funds for Justice of the Peace, Precinct 4. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 18. Personnel Change of Status. • Approval of Personnel Change of Status A copy of the Personnel Change of Status is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 19. Payment of Claims. Approval of Payment of Claims as follows for September 10, 2024: • a. 8204901 -8205010 • b. 9202184 -9202236 Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 20. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.0785 for deliberations involving medical or psychiatric records of a county employee. • b. Texas Government Code§551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of county personnel. At this point, the County Judge announced the Court would consider items 22 through 25 and then return to convene into Executive Session. Having considered the previously noted agenda items, at 11:13 a.m.the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to the following sections. The following individuals were asked to stay for each session: a. Texas Government Code §551.0785 for deliberations involving medical or psychiatric records of a county employee. Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade,Assistant General Counsel Jennifer Salazar, Human Resources Director Raeanna McConathy,Assistant Human Resources Director Katie Conner,Auditor b. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties,discipline, or dismissal of county personnel. Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel • Bruce Erratt, General Counsel Allison Lindblade,Assistant General Counsel Jennifer Salazar, Human Resources Director Raeanna McConathy,Assistant Human Resources Director Katie Conner,Auditor 21. Consider and possible action on Executive Sessions. At 11:25 a.m.the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 22. Acknowledgement of the 2023-2024 Budget to Actuals by Fund as of September 4, 2024. - Acknowledgement of the 2023-2024 Contingency Budget to Actuals by Fund as of September 4, 2024. The Court acknowledged receipt of the 2023-2024 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of September 4, 2024. 23. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 39 juveniles in the detention center, 28 are male and 11 are female, and 21 have electronic monitors. 24. Sheriff's report on inmate population. Chief Deputy Paul Martinez stated there were 804 inmates in jail, 677 inmates are male, 127 are female and 34 have electronic monitors. 25. Announcement of interest items and possible future agenda topics. Commissioner Berry announced that Unlimited Potential is breaking ground on September 17, 2024 at 10:00 a.m. Commissioner Konderla announced that a 9/11 ceremony will be held in Veterans Park on September 11, 2024 at 5:30 p.m. Deputy Emergency Management Coordinator Jason Ware updated the Court on drought conditions within the County. Mr. Ware recommended that they evaluate the conditions throughout the next week to assess whether a bum ban is needed. 26. Adjourn. • ........... 4y. OF.. . BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 9/10/2024 ITEM: Approval requested for acceptance of the Grant Award for the Specialty Court Grant for Drug Court for FY2025. TO: Commissioners Court DATE: 09/04/2024 • FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 SOURCE OF FUNDS: 0 ATTACHMENTS: File Name Description Type 46920-02_ eGrants=_Notice_of Award.pdf Notice of Award Backup Material Approved_FY 25_Specialty Court (Drug Court) Grant Budget.pdf Specialty Court FY 25 Budget Backup Material • l . "lik 0 I aLit Duane Peters Date County Judge 9/4/24,11:22 AM 46920-02-eGrants-Project Mail Messages 11'22 AM Agency Name:Brazos County GrantiApp:4692002 Start Date: 9/1/2024 Project Title:Specialty Court Status:Pending AO Acceptance of Award[FUND HOLD][BLI End Date: Fund Source:DC-Specialty Courts Program HOLD] 8/31/2025 Current Grant Manager:Jew Current Program Manager:Chelssie Lopez Liquidation Date: Morales Original Award:$0.00 Current Budget:8160,653.65 Current Award:$0.00 CFDA:NONE OOG Solicitation:FY2025 Specialty Courts Program Announcement Eligibility Profile Narrative Activities Measures Budget Documents Conditions.of.Funding Accept.Award Summary Upload.Files My.Mail My.Home -General Information and Instructions View Introduction View Instructions -View All eGrants Mail Messages for this Project ❑Display All Mail Messages Click on the'Refresh'button to update your mail messages for this project. I Refresh I O -Compose Message Subject Line: eeGrants:Notification of DOG Grant Award for Grant Number:4692002 Text of Message: L Send Reply Message I I Cancel I I Mark as Unread I A Text of Original Message: Read on:9/4/2024 11:22:37 AM By:Katie Conner It is a pleasure to inform you that your application for funding has been awarded! See the instructions below for specific information about activating your award.Thank you for your work and best wishes for a successful project. Instructions for Activating Your Grant To activate your agency's grant,the Authorized Official should log on to eGrants at https://eGrants.gov.texas.gov and go to the'My Home'page.In the'Current Status'column,locate the application(s)marked'Pending Acceptance of Award'. Click on the grant number and proceed to the'Accept Award'tab.At the bottom of this page you may click the appropriate tab to'Accept'or'Decline'the award for your grant. #signature You are logged in as User Name:Brazos314 https://egrants.gov.texas.gov/app/project/ProjectGMa[I.aspx?i=0&gh=FD-58-E9-34-89-07-98-9D-AC-7E-BO-F6-04-56-87-34 1/2 9/4/24,11:22 AM 46920-02-eGrants-Project Mail Messages https://egrants.gov.texas.gov/app/project/ProjectGMail.aspx?i=0&gh=FD-58-E9-34-89-07-98-9D-AC-7E-BO-F6-04-56-87-34 2/2 • 9/4/24, 11:15 AM eGrants-Project Summary(MAKE SURE YOU CLOSE THIS PAGE Ill) Print This Page Agency Name:Brazos County Grant/App:4692002 Start Date:9/1/2024 End Date:8/31/2025 Project Title: Specialty Court Status:Pending AO Acceptance of Award Budget Details Information Budget Information by Budget Line Item: ASH CATEGORY IN- CATEGORY DESCRIPTION OOG MSUB ATCH KIND GPI TOTAL UNIT/% MATCH Substance Abuse- Contractual Related Case The$650 fee would be for the motivational speaker.The purpose of the motivational speaker and Management, is to inspire the graduates to continue their journey of being clean,making the right decisions Professional Counseling, and doing better for themselves,their family,and their friends.Inspire them to help those who $650.00 $0.00 $0.00 $0.00 $650.00 0 Services Outpatient,and/or might be in the place they were before getting into the program.This person isn't really a Treatment consultant. Services Contractual UA's-UA's are$16 per drug screen.There are an estimated 25 people a day that randomly get and Drug Analysis or picked for a UA.That is an estimated$40,400 over 101 days.There is an additional$295 in Professional Employee Drug case more in-depth tests are needed,such as a K2 test(which is$45)or bath salts(which is $40,695.00 $0.00 $0.00 $0.00 $40,695.00 0 Services Testing Services $50)or 10 on-site drug screens(which are$20a piece).The vendor that will be used is Recovering Monitoring Solutions. Addiction Specialist-The estimated fee for a physician addiction specialist is$125 an hour. Contractual We are estimating about 16 hours for the specialist.The County doesn't currently use a and Medically physician addiction specialist.This will be new to the Specialty Drug Court Program.d.For Professional Assisted the addiction specialist,we are seeking a physician who can advise participants that are $2,000.00 $0.00 $0.00 $0.00 $2,000.00 0 Services Treatment currently prescribed medications that are addictive in nature to a more suitable medication, can answer the Specialty Courts questions about current trends and medications and can advise other physicians that our participants see on suitable medications. Contractual Security and and Monitoring Ankle Monitors-We estimate 22 people to be on the monitor at any given time.It is$475 for $114,950.00 $0.00 $0.00 $0.00 $114,950.00 0 Professional Services 30 days on the monitor.22 people for 30 days times 11 months would be$114,950. Services Supplies and Rental of a facility for commencement ceremony.The facility will be an estimated$1,500. Direct Costs for Space This includes set up and take down of tables and chairs as well as audio and a stage for the $1,500.00 $0.00 $0.00 $0.00 $1,500.00 0 Operating (lease or rental) Expenses ceremony. Supplies and Project Supplies Commencement Ceremony-The Commencement Ceremony will consist of awards and cap& $858.65 $0.00 $0.00 $0.00 $858.65 0 Direct (e.g.,binocular, gown.We are purchasing of 20 caps and gowns.The caps and gowns are approximately$22 a Operating battery,flexicuff, piece.We are estimating$450 for the caps and gowns plus shipping and handling.A token is Expenses drug testing kit) given to each graduate for completing the program.They are an estimated$20 a piece and there will be 20 purchased.That is an estimated$408.65 including shipping and handling. There are an estimated 150 people that attend the ceremony.All of the participants attend and the family and friends of the of the graduates attend.We invite our local leaders,judges,and members of the recovery community to attend the ceremony as well.Commencement fits the purpose of the program because it celebrates and shares with family,friends and the https://egrants.gov.texas.gov/app/project/GrantPrintableSummary.aspx?PrintCode=B&gh=FD-58-E9-34-89-07-98-9D-AC-7E-BO-F6-04-56-87-34&PrintPageHeaderText=Project Grant Fiscal Detail 1/2 9/4/24, 11:15 AM eGrants-Project Summary(MAKE SURE YOU CLOSE THIS PAGE!!!) community the accomplishments of our participants.Just like a high school or college commencement,we have a guest speaker,have participants walk the stage in cap and gown, share their story,receive a certificate,etc.For many of our participants,it is the only commencement ceremony they have ever participated in.With this they have an opportunity to walk across a stage and receive their final certificate(equivalent to a diploma).They share their story with others and are recognized and celebrated.Specialty Court is a very difficult form of community supervision and those who finish deserve to be recognized and celebrated. You are logged in as User Name: Brazos314 https://egrants.gov.texas.gov/app/project/GrantPrintableSummary.aspx?PrintCode=B&gh=FD-58-E9-34-89-07-98-9D-AC-7E-BO-F6-04-56-87-34&PrintPageHeaderText=Project Grant Fiscal Detail 2/2 APPROVED ',;lie- 4 er'-: . ' * n; Brazos County q(I lI 01 ac Template Revision 1.2 08/15/2012 1,E If• *: Description o ,� ,,oy: JOb uane Peters Date •..1-7 �.: Last Updated: September 20 4ounty Judge Class Number: B0855 Title: Assistant General Manager Pay Group: 31 - Department: Exposition Complex _ FLSA Status: Exempt Reports To: General Mgr. BC Expo/BV Fair and Rodeo Approved Date: 09/10/2024 l EEOC Category: Officials and Administrators General Summary: Primarily responsible for supporting the General Manager in the day-to-day operation of the Brazos County Exposition Complex and the Brazos Valley Fair& Rodeo.This role involves aiding in the planning, organization, marketing, and execution of events and facilities management, ensuring smooth operations and high standards of performance. Essential Duties: Supports General Manager by assisting in overseeing the daily operations and management of the Exposition Complex, ensuring facilities are maintained and services are delivered efficiently. Aid in the planning and coordination of events, along with the construction, maintenance, and expansion projects for the Exposition Complex, working closely with the project leadership team. Contribute to the development and implementation of goals and objectives for the Exposition Complex and Brazos Valley Fair& Rodeo, supporting strategic planning efforts. Assist in training management personnel on job-related activities and responsibilities as directed.Assist in reviewing the preliminary I annual budget. Collaborate with the management team to assist in planning,organizing, scheduling, and managing the daily operations of the Complex. Provide support in reviewing and amending policies and procedures related to the Events and Employees.Assist in monitoring and managing safety and liability risks associated with event facilities. Assist Management and Staff in all aspects of operations. Confers with General Manager concerning event scheduling, requirements, and procedures; Exercises discretion and independent judgment as necessary in performing professional responsibilities; willing,to work various hours as needed including nights,weekends, holidays, etc. This position requires strong organizational and communication skills and the ability to work collaboratively with diverse groups including management teams, clientele, and vendors. Experience in event management or facility operations is preferred. Proficiency in budgeting and project management is also preferred.Ability to exercise discretion and make independent decisions. • Other Duties as assigned. Supervision Received: General Manager Brazos County Expo and Brazos Valley Fair&Rodeo Given: Assists in supervising administrative and event personnel including Managers, Facility • . Operations Assistants, and Part-Time Attendants including assigning and reviewing work and recommending personnel actions. Education Required: A bachelor's degree or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred: Experience Required: Three to five years of successful management and/or supervisory experience in the event management and fair industries; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred: - • Certificates, Licenses, .. . Registrations • Required: None II Preferred: Physical Demands Typical: To perform this job successfully,an individual needs to be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The physical demands described here are representative of those met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hand or fingers, to handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee is frequently required to stand and walk. The employee may frequently be required to lift and/or move objects weighing up to 50 pounds, such as equipment, supplies, and portable panels, etc. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, & Abilities Typical: Methods and practices used in event planning, coordination, and management; • accounting and bookkeeping principles and practices; office management;and personnel policies and procedures. Operate a computer, including word processing and spreadsheet software; read and interpret policy, manuals, and written instructions; balance accounts and prepare financial documents; communicate effectively, orally and in writing; and work effectively and cooperatively with co-workers. Be able to effectively organize and prioritize tasks, ensuring timely completion. Experience in supervising, training, evaluating, and motivating employees. Capability to develop and implement goals and strategies.Ability to work cooperatively with others and manage multiple tasks simultaneously. Work Environment - Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously and switch from one task to another. Position works in both an office setting and in an outdoor environment, including barns and arenas, which are not climate-controlled. The employee is frequently required to work under time pressures and meet deadlines. This position requires a balance of physical endurance, organizational skills, and the ability to thrive in a dynamic work environment. 10 • e t c ' 'styof$0' '' BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Budget Office NUMBER: DATE OF COURT MEETING: 9/10/2024 ITEM: - Adoption of the County Budget for fiscal year ending September 30,2025. TO: Commissioners Court FROM: Nina Payne DATE: 09/04/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 NOTES/EXCEPTIONS: Consider making changes to the proposed fiscal year 2025 budget that the Commissioners Court considers warranted by the law and required by the interest of the taxpayers. ACTION REQUESTED OR Consideration,discussion and approval. ALTERNATIVES: ATTACHMENTS: File Name Pescription Tvpe No Attachments Available • PRO 9 10 14- Duane Peters Date County Judge • • • • • BRAZOS COUNTY,TEXAS • • AMENDMENTS TO THE PROPOSED 24-25 BUDGET 1 . Amendment#1 . - • 9/10/2024 Type of Amendment: Correction to the Proposed Budget Recommended by: Budget Office • • . - Funding Source: Capital Improvement Fund-Commissioner's Court 6WItiri ude-G FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNTCATEGORY INCREASE DECREASE Capital Improvement Commissioner's Court- Fund Capital Contingency. Expenditure 55,000.00 Capital Improvement Commissioner's Court- • Fund Capital - Capital Outlay • Expenditure • •" 55,000.00 " • Motion: • a • " " Reallocation of funds to the.appropriate accounts by.decreasing Commissioner's Court Capital Contingency b SSS,000 and increasing Commissioner's`Court Capital Outlay by.the 0,04 amount to upgrade the agenda software ... sit ... _ ._.. .. _._ , _ ,.. .... . .. :E'.. �4, i Nina Payne] I; ti • • Date . ' r • T ., _91312t1241 µ CountyJiidge Approval, , ' F , Date.? y `1 • • • • • BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#2 9/10/2024 - Type of Amendment: Correction to the Proposed Budget Recommended by: County Auditor Funding Source: Grant Fund-TIDC Grant Mo-on(s9F, . FUND NAME DEPARTMENT NAME CLASS DESCRIPTION • ACCOUNT CATEGORY INCREASE DECREASE Texas Indigent Defense • Grant Fund • Commission Grant Revenue 126,114.00 Texas Indigent Defense - • Grant Fund- Commission Grant - Contingency Expenditure. ,126,114.00 • IVlotion: . To recognize revenue in.the amount of$126,114,and increasing ipadifgenci by.$126,114..Ttiis will ncrease!the•Texas Indigent Defense ,Commission Grant by$126,114 , • • -• ; . TX:171,0' . Nina Payne Date � __�, -�_� .-,_.9/5l20244 F ..__._County JudgeApproval _._... Date �.._.� . • BRAZOS COUNTY,TEXAS • AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#3 9/10/2024 Type of Amendment: Addition to the Proposed Budget Recommended by: County Judge • Funding Source: General Fund Contingency and Veterans Services Motio Judge P-t- FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 32,308.00 General Fund Veterans Services Salary and Wages Expenditure 25,794.00 General Fund Veterans Services Benefits Expenditure 6,514.00 Motion: - Create B5002-1 Assistant Veterans Administration Officer-Part Time,Group,17•Step 2 in the Veterans-Services. This will decrease general fund contingency'by$32,308,increase'salary and wages by$25,794 and•increase benefits by$6,5 , This will increase yeterank Services budget;by$32,308. _ • Nina•Payne! ; - - 1 1 10((94- !Date:.: ___` �.__" _ _ 9/6/20241 _ , countyJudge.Approval _ Date 1_ , • BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#4 • 9/10/2024 • Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry Funding Source; General Fund Contingency and District Attorney MO ion 492 ®e. missioner Ow!) FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 9,503.00 District Attorney- General Fund Administration Salary and Wages Expenditure 7,610.00 District Attorney- • General Fund . Administration Benefits • Expenditure - 1,893.00 Motion:. -..• • . • Increase position B0423-1 AdministrativeAssistant from Group 22 Step 6 to'-Group 22 Step 10.This will increase the District Attorney's division salary and wages by S7;610,increase benefits by$1,893 and•decrease general fund contingency by$9,503.•; ' : • Nina Payne: L IQ®toZi"f' pate: . 9I3/2024: _ :=County_Judge Approval,'_; BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#5 • 9/10/2024 Type of Amendment Addition to the Proposed Budget Recommended by: Commissioner Berry Funding Source: General Fund Contingency and Constable Pct#1 Motion,LW: Go missio or Digig9 • FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 7,375.00 • Constable Precinct]- General Fund Administration Salary and Wages Expenditure 5,846.00 Constable Precinct 1- General Fund Administration Benefits Expenditure 1,529.00 Motion: ' * - - Increase position B1599-1 Chief Deputy-Constable Pet'1 from Group 25"Step a to Chief Deputy Constable salary range:with max salary of$92,500.This will increase the Constable-Pet.#1's:division salary and wages by$5,846,increase benefits by$1,529 and decrease,general fund contingency by$7,375: . . . t Nina ayne `1 ,P ' Date: - . !_ '__ -. _ •913/2024 CourityJudgeApp�oyal._-, • -_'Date. •;__J • • BRAZOS COUNTY,TEXAS - • AMENDMENTS TO THE PROPOSED 24-25 BUDGET • Amendment#6 • 9/10/2024 Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry • Funding Source: General Fund Contingency and Constable Pct#1 - Me ion a : ®.ptn'ii iss'on.- Beni)/ FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 2,557.00 Constable Precinct I- General Fund Administration Salary and Wages Expenditure. 2,027.00 Constable Precinct 1- General Fund Administration Benefits Expenditure 530.00 Motion: , • Increase position.S1603-1 Deputy-Constable Pct I from Group 22 Step 10 to Deputy Constable salary range with max-salary of$82,500. - This will increase the Constable Pct.#1's division salary and wages by'.$2,027,increase benefits•by$530 and decrease general•fund contingency by$2,557.:. I. Nma'Paynei --; - • - --- l ��o-�� Date: __ •_9/3/2024; .,. •..County Judge Approval._. Date • BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET • • Amendment#7 • 9/10/2024 Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry • • Funding Source: General Fund Contingency and Constable Pct#1 Motion o Fommissioner FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure . 5,074.00 Constable Precinct 1- General Fund Administration Salary and Wages Expenditure •4,023.00 Constable Precinct 1- General Fund Administration Benefits Expenditure 1,051.00 Motion: • - Increase position B1603-2 Deputy-.Constable Pet 1 from Group 22 Step 9 to;Deputy Constable salary range-with inax.salary-of$82;500.• This will increase the Constable.Pct.,#1's division salary' and wages by$4,023,increase-benefits by$1,051 and decrease general fund •_ • contingency by$5,074. • • • - - • • 'Nina Payne 1 (0•1c [Date: 9/3/2024 : . • County-Judge Approval BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#8 • . 9/10/2024 • Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry Funding Source: General Fund Contingency and Constable Pct#1 Motion 4 Comm ssion-r Dig* FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE • General Fund Contingency Contingency Expenditure 2,556.00 Constable Precinct 1- • General Fund Administration Salary and Wages Expenditure 2,027.00 Constable Precinct I- General Fund Administration Benefits Expenditure 529.00 Motion: • _ Increase position B16033 Deputy-.Constable Pct 1 from Group•22 Step 10 to Deputy.Constable salary•range with max salary of$82,500. This will increase the Constable Pet.#1's division salary and wages by$2,027•increase benefits by•$529•and decrease general fund• contingency $2,556. • ' - - • -,by - . '---- .-- -,'--- -.- Nina Payne - - --• - -•- - - - -- � 1 Q la�: , pate, _ .-_-- 9/3/2024: _._ _ .CountyJudgeApproval,: — .Date_ • BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#9 9/10/2024 • Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry' • Funding Source: General Fund Contingency and Constable Pct#2 Motion b. : Commissioner B-er FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 7,375.00 Constable Precinct 2- General Fund Administration Salary and Wages Expenditure 5,846.00 Constable Precinct 2- General Fund Administration Benefits Expenditure 1,529.00 Motion: - • Increase position B1618-1 Chief Deputy=Constable Pct 2 from Group 25 Step 7 to"Chief Deputy Constable salary'range;with max salary of$92,500.This will increase the Constable Pct.#2's divisi- on salary and-wages by$5,846,increase benefits by$1,529 and decrease general fund contingencyby$7,375. .•. • - - ; _ • �•- --. -- ---- - ..__ —• -- NinaPayiie' ,.--:--- —•-- •-- - - -- 1 ft ® -6 :Date: _• : _-9/3/2024i - County`JudgeApproval_°:_ _ - Date • • • BRAZOS COUNTY,TEXAS • AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#10 • 9/10/2024 • • Type of Amendment:Addition to the Proposed Budget Recommended by: Commissioner Berry • Funding Source: General Fund Contingency and Constable Pet#2 MEP o ien b. : Ctammi s ener Berryry FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 5,074.00 Constable Precinct 2- General Fund Administration Salary and Wages Expenditure 4,023.00 Constable Precinct 2- • General Fund Administration . Benefits . Expenditure 1,051.00 - Motion:: • Increase position B1617-1 Deputy-Constable Pet 2 from Group 22 Step.9 to.Deputy Constable salary range with•inax•salary of$82,500. This•will increase the Constable Pet.#2's division salary and wages by$4,023,,increase benefits by$1,051 and decrease general fund - • contingency by$5,074. • . • . _ -. • - a� . • , ' . . � Nina Payne! ` . . . 1• O'141t pate:._ _•, _•. _, 9/3/2024', . . _ - ...County-Judge Approval• "Date -.__ _ • • • BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET • Amendment#11 9/10/2024 Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry • • Funding Source: General Fund Contingency and Constable Pct#2 Motion o , Commissio er Ber FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE - DECREASE General Fund Contingency Contingency Expenditure- - 5,074.00 Constable Precinct 2- • • General Fund Administration Salary and Wages- Expenditure 4,023.00 Constable Precinct 2- General Fund Administration Benefits Expenditure 1,051.00 Motion:' -' • Increase position B1617-2.Deputy--Constable Pet 2:from Group'22 Step•9 to'Deputy Constable salary range with maxialary'range-With inal.sailary of$82,500. This will increase the Constable:Pct.#2's division salary wages by$4,023,increase"benefits by$1,051 and decrease general fund contingency by$5,074. - . ." Nina Payne —l.11, Lt • -/3l2024; - ;Coun y_Judge Approvall. Date _ • • BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET ' Amendment#12 9/10/2024 Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry • Funding Source: General Fund Contingency and Constable Pct#2 M o on ©31 issto e &WM • FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 2,558.00 Constable Precinct 2- General Fund Administration Salary and Wages Expenditure • 2,028.00 Constable Precinct 2- General Fund Administration Benefits - Expenditure • 530.00 Motion:' " . Increase position-B1617-3•Deputy-.Constable Pct 2 from Group 22 Step'10 to Deputy Constable salary°range with max salary of$82,500, This will increase the Constable Pet..#2's division salary and wages by$2,028,increase'benefits.by$530 and decrease general fund . contingency by$2,558. .. - .. . - - . - • ---: --: ;—- - Nina Payne • . pate;_-`_ ,_.------,• :..- 9/3/2024 . - - GountyJudgeApproval pate_,_.._. • BRAZOS COUNTY,TEXAS • . AMENDMENTS TO THE PROPOSED 24-25 BUDGET • Amendment#13 • 9/10/2024 Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry • Funding Source: General Fund Contingency and Constable Pct#2 iltiftag 4173 Cornmissio er.[ j FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 5,074.00 Constable Precinct 2- - General Fund Administration Salary and Wages Expenditure 4,023:00 • Constable Precinct 2- General Fund Administration Benefits Expenditure 1,051.00 Motion: • . - • Increase position B1617-4 Deputy 7-Constable Pct 2 from Group 22-Step'9 to Deputy;Constable salary range with•wax.salary of$82,500:'. This will increase the Constable Pet.#2's division salary and wages by$4,023,increase'.benefits by'$1,051 and decrease general-fund contingency by$5,074. • • • • . - • wJ _�_- — —9/3/2024, _ County Judge, proval _ .� •^ ,Date _ ; • BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#14 9/10/2024 Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner•Berry Funding Source: General Fund Contingency and Constable Pct#2 Ntotio, 0. . ea a missiener Be i FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 2,557.00 Constable Precinct 2- General Fund Administration Salary and Wages Expenditure 2,028.00 Constable Precinct 2- General Fund Administration Benefits Expenditure 529.00 Motion: . ' • Increase position-B1617-5 Deputy-'Constable•P•ct 2'from Group 22 Step'10 to.Deputy Constable salary. •:range with maxsalary of$82,500. This will increase the Constable Pet.#2's division salary and wages by$2,028,increase:benefits by$529 and decrease general.fund • contingency by$2,557.= • :• - . • Mina Payriei 710144 L�._.r.__�__��----�-- __�.`��'_•._9/3/2024; .--- -:----_County_JudgeAppal►al _ z�-�Date___:, • BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24=25 BUDGET . - Amendment#15 " 9/10/2024 • . Type of Amendment: Addition to the Proposed Budget- - Recommended by: Commissioner Berry - • Funding Source: General Fund Contingency and Constable Pet#2 M ttort sione twine • FUND NAME. DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY _INCREASE DECREASE General Fund . Contingency Contingency Expenditure 2,559.00 Constable Precinct 2- General Fund Administration Salary and Wages - Expenditure - - . - 2,028.00 Constable Precinct 2- • General Fund Administration Benefits Expenditure 531.00 Macon': Increase.positionE1617-6.Deputy•-Constable Pet 2 from•,Group 22 Step 10 to Deputy Constable salary=range with max salary of$82,500.::: his will-increase,:the.Constable Pet #2's division salary:and wages by$2,;028,increase benefits by$531 and decrease general fund contingency by$2,559 t Nina Paynei T Date y 9/3/20241 a County Judge Approval,, Date BRAZOS COUNTY,TEXAS . AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#16 911012024 Type of Amendment:Addition to the Proposed Budget Recommended by: Commissioner Berry Funding Source: General Fund Contingency and Constable Pct#3 asakthi i Cam" a B - L `ii FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingenc Expenditure 1,808.00 Constable Precinct 3- General Fund Administration • Salary and Wages Expenditure 1,432.00 Constable Precinct 3- General Fund Administration Benefits• Expenditure 376.00 Motion: - •Increase.position BI'601r1 Chief Deputy-Constable Pet,3 from Group 25 Step 9 to Chief Deputy Constable salary-range:with max Salary, of$92,500.This.will increase the Constable•_Pet.#3's-division salary-and wages by$1,432,increase benefits by$376 and decrease general fund contingency by$1,808: .; • • • - - - . • •- f'- 4 Nina Payne - . • `l�_ ldf � 9/3/2024; _•_County Judge•Approv •. - - Date_ '_.:'' • BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#17 • 9110/2024 Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry Funding Source: General Fund Contingency and Constable Pct#3 IMEIRTMEIT C•om iss over Berg' FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 5,074.00 Constable Precinct 3- General Fund Administration Salary and-Wages Expenditure 4,023.00 Constable Precinct 3- General Fund Administration Benefits Expenditure 1,051.00 - Motion: -. '' • Increase position B1610,1 Deputy-Constable Pct 3'from Group 22 Step 9 to.Deputy Constable salary range•with inax:salary of$52,500. This will increase the Constable Pet..#3's division salary and wages by$4,023,increase benefits by$1,051 and decrease general hand contingency by S5,074: - - - - • - - ' {; ._.. ---- ,- _.. _•� "• NinaPayne� ��:�'®(.o�`-C Date r 9/3/20241 .;_County,Judge Approval_; Date __• BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#18 9/1012024 Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry Funding Source: General Fund Contingency and Constable Pct#3 of o n I Fommiss"one kn.? FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 5,074.00 Constable Precinct 3- General Fund Administration Salary and Wages Expenditure 4,023.00 Constable Precinct 3- General Fund Administration Benefits • Expenditure • 1,051.00 • Motion:' • Increase,position B1610-2 Deputy-•Constable Pct 3 from Group 22,Step 9 to Deputy Constable salary range-with Max"salary of'$82,500. • This will increase the Constable Pet#3's division salary-and wages by$4,023;increase benefits by$1,051 and decrease general-fund • contingency by 55,074."_ • _ Nina Paytie; b (,01¢ Lea • ...�_____91312024; i_.. .. _.County JudgeApproval- �� "Date_ - :i BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#19 9/10/2024 Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry Funding Source: General Fund Contingency and Constable Pet#3 Metton b. : C•ommtsioner = r1 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 5,074.00 Constable Precinct 3- General Fund Administration Salary and Wages Expenditure 4,023.00 Constable Precinct 3- General Fund Administration Benefits Expenditure 1,051.00 • Motion: Increase position B1610-3 Deputy=Constable'Pct 3 from Group 22.'Step 9 to Deputy Constable salary range with max salary of$82,500? This will increase the Constable Pct.#3's division salary and wages by$4,023,increase benefits by$1,051 and decrease general,fund contingency.by$5,074. • . - • :Nina Payne. .i :61 P Q IQ-" 'Date:._ 9/3/2024` _ _County Judge Approval__ _ Date; • • BRAZOS COUNTY,TEXAS ' AMENDMENTS TO THE PROPOSED 24-25 BUDGET - Amendment#20 9/10/2024 - . - : • Type of Amendment:Addition to the Proposed Budget • ' Recommended by Commissioner Berry - - - - Funding Source: General Fund Contingency and Constable Pct#4 • Ito io ( P.romm's ie er[may • FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 10,076.00 ' Constable Precinct 4- General-Fund Administration Salary and Wages Expenditure 7,988.00 Constable Precinct 4- General Fund Administration Benefits Expenditure 2,088.00 • • Motion: Increase.position B16094 Chief Deputy Constable:Pet 4 from Group'25 Step 6 to Chief Deputy Constable salary range:with max salary of$92,500..This.will increase the•Constable;Pet.#4's division salaiyand wages: 7,988,1ncrease benefits by$2,088 and decrease general fund contingency-by$10,076 • Nina Paynel L to cif�i ,Date N FL '� ▪ ;9/3/2024; ?r County Judge Approve • • BRAZOS COUNTY,TEXAS • AMENDMENTS TO THE PROPOSED 24-25 BUDGET • Amendment#21 _ 9/10/20.24 ' • Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry • Funding Source: General Fund Contingency and Constable Pct#4 M a .o` ( '/°rki i 1Ssio Ref'[ J • FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE " General Fund Contingency Contingency Expenditure 5,073.00 Constable Precinct 4- - General Fund Administration Salary and Wages -Expenditure 4,023.00 • • • Constable Precinct 4- General Fund Administration Benefits Expenditure 1,050.00 Motion: " . Increase'positron-B1620-1 Deputy....Constable-Pet 4•Ifrom Group 2:Step 9 to,Deputy Constable salary range•with max salary of$82,500. . This will increase the Constable Pet:#4's division salary-and wages by$4,023,increase'benefits.by$1,050 and decrease general-fund-• contingency-by$5,073: _" • " t. 'Nina'Payne' • • ` to'P a Date: 9/3/2024. • _ County Judge Approval _ _:Date •; • BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#22 • 9/10/2024 Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry • Funding Source: General Fund Contingency and Constable Pct#4 - Motion b. : C*.o[nmiss•oner Bgr FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 11.00 Constable Precinct 4- General Fund Administration Salary and Wages Expenditure 9.00 Constable Precinct 4- General Fund Administration Benefits Expenditure 2.00 Motion:- . - Increase position•B1620-2 Deputy-Constable Pet 4'from Group•22 Step"11 to Deputy Constable salary-range with max.sala y of$82,500. - This will increase-the Constable Pet.,#4's division salary and wages by$9,increase benefits by$2 and decrease general fund•contingency Nina Payne • ito1,a* :Date: _ _ _ 9/3/20.241 •_ County Judge Approval-_- _ _- __7 BRAZOS COUNTY,TEXAS • AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#23 9/1 0l2024 Type of Amendment:Addition to the Proposed Budget Recommended by: Commissioner Berry Funding Source: General Fund Contingency and Constable Pct#4 o a E t ►omrnissione . -FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 5,074.00 Constable Precinct 4- General Fund Administration Salary and Wages Expenditure ' 4,023.00 • Constable Precinct 4- - General Fund Administration Benefits Expenditure 1.051.00 Motion: • • • Increase'position•B1620-3 Deputy Constable'Pct 4`from Group 22 Step:9 to.'Deputy Constable salary•range-with max.salary'of S82,500. This will increase the Constable Pet.:_#4's division salary-and wages by.$4,023,increase-benefits'by$1,051 and decrease general-fund contingency by$5,074. • - • •• • - .. 'Nina Payne; Date: 9/3/2024: County_:Judge Ap !oval. Date BRAZOS COUNTY,TEXAS • • AMENDMENTS TO THE PROPOSED 24-25 BUDGET - • Amendment#24 9/10/2024 • Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry Funding Source: General Fund Contingency and Constable Pct#4 oti'o n ®om issiener Dgrs39 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE • DECREASE. General Fund Contingency Contingency Expenditure 5,074.00 Constable Precinct 4- • General Fund Administration Salary and Wages Expenditure • 4,023.00 Constable Precinct 4- General Fund Administration Benefits Expenditure 1,051.00 • Motion:' - • . Increase position-B1620-4 Deputy-Constable Pet 4-from Group 22.Step'9 to Deputy Con-stable salary range•with max salary of$82,500.+ This'will increase the Constable Pet..#4's division'salary-and wages by$4,023,increase'benefrts.by$1,051 and decrease general.fund- contingency;by.$5,074. r- - - ------ ---'-r- -•- - -- NriaPaynei - • - -- LAIO( L -i'I _--- --- v Date:_ y___ _ _9/3/2024• County Judge Approvalw. _ Date • • • • • BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#25 V • 9/10/2024 • Type of Amendment:Addition to the Proposed Budget Recommended by: Commissioner Berry • Funding Source: General Fund Contingency and Constable Pct#.4 `: 3I 0 J lip.LN` lice1 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE . DECREASE General Fund Contingency Contingency Expenditure .5;073.00 Constable Precinct 4- . • General Fund Administration : Salary and Wages . Expenditure 4,023:00 • Constable Precinct 4- • V V - General Fund Administration Benefits - Expenditure 1,050.00 . Motion:==: • • - . Increase.position B1620-5 Deputy-.Constable Pet 4-from.Group 22 Step'9 to.Deputy Constable salary-range`with;inax.salary-of Tliis will increase theiConstable Pet #4's-division salary and wages.by$4,023,,increase"benefits by$1,050 and decrease general fund contingency by$5,073. • : •': =..'. _ _ • • - - - • `NinaPaynel r - sq l• :to* ;Date �� _-.�.� _962024: ! _.__County_JudgeApprov_al _._ .. . . .__.pate . • BRAZOS COUNTY,TEXAS AMENDMENTS TO THE PROPOSED 24-25 BUDGET Amendment#26 9/10/2024 Type of Amendment: Addition to the Proposed Budget Recommended by: Commissioner Berry Funding Source: General Fund Contingency and Constable Pct#4 Motion b. : t omu`s-iorier FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 5,075.00 Constable Precinct 4- • General Fund Administration Salary and Wages Expenditure 4,023.00 Constable Precinct 4- • General Fund Administration Benefits Expenditure 1,052.00 Motion:'' • Increase position•B1620-6 Deputy-.Constable•Pet 4`from Group 22_Step 9 to Deputy Constable:salary range•With-inax-salary of$82,500 This will increase the Constable Pet.:#4's division salary-and wages by$4,023,increase'benetits by$1,052 and-decrease�general fund Contingency by$5,075 - • . •_ : - - ; • ' —'„;;-. --_- -- l. •—•'Nina Payne; •--. - •--- - -----.-. - -- • - ---- -_-_� �s�(�� _Date: _ • — 9/3/2024' _ _County_Judge Approval= - •• -• ___---_Date„__, .;•nSE Op'•. .•pG ADO• .. T..OF 94• BRAZOS COUNTY RESOLUTION LEVYING A TAX RATE FOR THE COUNTY OF BRAZOS FOR THE TAX YEAR 2024 WHEREAS, the Commissioners' Court is responsible for the levy for adoption of a tax rate for Brazos County. NOW, THEREFORE, BE IT RESOLVED that the Commissioners' Court of Brazos County,Texas does hereby levy or adopt the tax rate on$100 of valuation for the County of Brazos for the tax year 2024 as follows: $0.381834 for the purpose of maintenance and operations $0.037866 for the payment of principal and interest on county debt $0.419700 Total Tax Rate THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S RATE. THE TAX RATE WILL EFFECTIVELY BE RAISED BY 5.22 PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $6.01. BE IT FURTHER RESOLVED that the tax assessor/collector is hereby authorized to assess and collect the taxes of Brazos Cou • ' :ccordance with the above set rate. ADOPTED this the 11th day o ep',tuber 20.ed Duane Peters,County Judge Steve Aldrich,Commissioner Precinct 1 huck Konde Co s i i i issioner Precinct 2 l Nancy Berr T, Commissioner Pre 'nct 3 anda Watso 3 ommissioner Precinct 4 Attested: , " rgmea., Karen Mca ueen, Coun lerk 0..Anp Brazos County, Texas Fiscal Year 2025 Adoption of the 2024 Proposed Tax., Rate Adoption below must be made in ow a cl1 rfiNvIINV as stated below. Take a. vote on each separate motion: 1. THIS MOTION MUST BE STATED AS:AS: I move that the property tax rate be increased by the adoption of a tax rate of $0, % 1; ,- which: is effectively a E2L- percent -increase in the tax rate-. 2. TH:IS MOTION MUST BE STATED AS: . I move that the maintenance and operation portion of the 2.024 County tax rate .be 0, cents per-$100 of value. 3. THIS MOTION MUST BE STATED AS: I move that the debt portion of the 2024 County tax rate be D.037866 cents per $100 of value. • • pT)✓ OF• ' ��o... $ OF P BRAZOS COUNTY BRYAN, TEXAS Tax Increase Ratification of the property tax increase due to the adoption of the budget that will require more revenue from property taxes than in.the previous year. This budget will raise more revenue from property taxes than last year's budget by an amount of$9,704,651 which is a 9.05 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $3,440,032. APPROVED: • • Duane Peters • Date County Judge • Brazos County Administration Bldg. • 200 S.Texas Ave. • Suite 310 • Bryan,Texas 77803 • Fax:(979)361.-4176 ; .. TE OPF P y :* A * OF Resolution No. 24-018 A RESOLUTION APPROVING THE BUDGET OF THE BRAZOS COUNTY EMERGENCY COMMUNICATIONS DISTRICT;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the laws of the State of Texas provided for interlocal governmental agreements to • benefit the citizens of the State; and, WHEREAS,the voters of Brazos County have approved the establishment of the Brazos County Emergency Communications District in accordance with State law; and, WHEREAS,the Board of Managers of the District have approved the Budget for fiscal year 2024- 2025; and, WHEREAS, Section 772.309 of the Health and Safety Code requires the approval of the District's budget by the Commissioners Court of the County located in the District and a majority of the participating jurisdictions in the District;and, WHEREAS,the undersigned authorities have,in public meeting,approved the annual budget of the District as submitted to them;NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS THAT: 1. The Commissioners Court of Brazos County,Texas hereby approves the annual budget of the District as submitted to them and as provided for by law. 2. A copy of the budget is attached hereto as Exhibit"A"and incorporated herein by this reference for all purposes. 3. This Resolution shall be effective immediately upon its adoption and passage. ]j ADOPTED AND PASS ative vote this 1 © day of Se-Pr Trn 6GZ2.,2024. BYS6.....- ....).------ A --- Duane Peters,County Judge ATTEST: BY: 96kAitirSOStdev.___ aren McQueen Coup Clerk CNi ►-, . '• -, ',- ,.-,f,-r:-.-,;::":::: .'"•:--;'-' -44k-''-' '' ir-.' .t, ''..? ;;.,-": ... ...."".„-_: ::"... " ."" AA,.......1.7, .' '''.,. -,.... ...,-',..:;-,.,?..":. • --'.40.17‘ -........ ., ....,--......_, . , , ..„...... .. .‘,_ -, -- ..e.s.% - ...... ....., ...0, , • .v .',,-:-•,,..::.:',..r',4'.›,,,i‘- - -''‘ . ....----..---"'""----- :,.''';',''..':''',.;'::*`?.."-• \ - '-•`.0'ss.;-1,. .: ;,....„:„...„ „:„..,‘,..„...v.r...:;.,4.v....t....4.141.1 ,....7. 1 , :... 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BRAZOS COUNTY EMERGENCY COMMUNICATIONS DISTRICT FISCAL YEAR 2025 BUDGET Updated: 07/18/2024 Mission Statement The mission of the Brazos County Emergency Communications District is to quickly and accurately respond to citizens in need by operating and maintaining a reliable and technologically advanced 9-1-1 system and managing a multi-discipline emergency communications center in support of participating police, fire, and EMS agencies. bc9IIO*IN INDEX What does Brazos County 9-1-1 do? 1 Structure & Organization 2 Advantages of a Combined Dispatch Center 3 Proposed Communications Pay Scale 4 9-1-1 Call Statistics 5 Dispatch Statistics 6 Sharing the Cost of Communications 7 Five Year Forecast 8 FY 2024 Budget Totals 9 9-1-1 District Revenues & Expenditures 10 Revenues 11 Expenditures 12 9-1-1 Wages 13 9-1-1 Benefits 15 9-1-1 Supplies 16 9-1-1 Maint. & Contractual Services 17 9-1-1 Education, Training, & Misc. Services 19 Capital Outlay 20 City of Bryan Consolidated Dispatch Expenditures 21 Dispatch Wages 22 Dispatch Benefits 23 Dispatch Supplies 24 Dispatch Maint. & Contractual Services 25 Dispatch Education,Training, & Misc. Services 26 Brazos County Consolidated Dispatch.Expenditures 27 Dispatch Wages 28 Dispatch Benefits 29 Dispatch Supplies 30 Dispatch Maint. & Contractual Services 31 Dispatch Education, Training, & Misc. Services 32 What does Brazos County 9-1- 1 do? One District, Two Missions •Our local 9-1-1 System... - We own, upgrade, and maintain the local 9-1-1 system. - Our 9-1-1 workstations process over 100K 9-1-1-calls annually at 5 locations. - We assign physical addresses for rural Brazos County & the Texas A&M campus. - The system is funded by 9-1-1 service fees. •Our Combined Dispatch Center... - Provides Emergency Dispatch services at cost. - Is utilized by the City of Bryan & Brazos County. - Answers 9-1-1 & Non-emergency calls & Text messages. - Dispatches calls for participating police & fire agencies. - Monitors & tracks units in the field. - Is funded by annual contracts & billed monthly. 9-1 -1 WORKSTATIONS IN BRAZOS COUNTY 33 TOTAL 9-1-1 WORKSTATIONS Primary PSAPs - , , • .- ' , ' Backup CCIP© ALL 1 3 ;. . . . . , . - - - . . ; . 2 . 6 , t...__,.„ ___ i 1 bc9HhP1•ll BRRZOS COUNTY 9-1-1 u • 0 BOARD aiii_i COUNTY APPOINTMENTS VFD APPOINTMENT Dilfgrarg big-I o [i M5>, l _ - ,,,,truf . • ... 371 :0, ,,,,_ Wit„ .73 y �� +` Y "'t - .fir _: Jf. cTc ' - .rp �. `` 1 I -TLTII , ', ,' ..?fir•` _ o I i\ ,/ ' ~~ ! .ej/ I e�9 Lloyd Wassermann Nancy Berry Blake Busse Chief Eric Buske Chief Billy Couch Board Chairman Brazos County Commissioner,Pct.3 Brazos County Pct.3 VFD Bryan Police Department College Station Police Department Organizational Chart Board of Managers Funding Sources: for Fiscal Year 2025 Brazos County 9-1-1 Executive Director City of Bryan 48 Full Time Employees Associate Director Nam Brazos County HR Coordinator Senior Systems Admin 9-1-1 Database Manager Network Admin. Training/QA Manager] Communications Manager 1 Training.Coordinater l Future Training//a1. Part-Time Dispatchers. Day Team I Supervisor Day Team 2 Supervisor 1 Night Team L Supervisor Night Team 25upervisor COB PD Dispatcher BCSO DispatcherE:=1:1—H. BCSO Dispatcher I BCSO Dispatcher' BCSO Dispatcher COB PD Dispatcher VFD Dispatcher a:•r r 'VFD Dispatcher I e m.s VFD/Constable Dispatcher :'s r VFD/Constable Dupatche. Constable Dispatch., I_ The area shaded in gray represents the dispatch operation of the 9-1-1 District,which is funded with annual contracts with the City of Bryan&Brazos County. 2 b.c9IIOL+ Advantages of a Combined Dispatch Center Financial Advantage: - Costs are shared between the 9-1-1 District, the City of Bryan, and Brazos County. Expenses include: - Personnel costs - Building Lease & Supplies - Equipment & Software Maintenance - Education &Training Operational Advantage: - Superior Interagency Communications - Ability to respond to day-to-day fluctuations in call volumes - Large pool of cross-trained dispatchers to staff large-scale events - Single point of contact for participating agencies & the public The Brazos County Emergency Communications District is proud to provide 9-1-1 Service to these great entities. Q,TE Opp AT4 • ti° CITY OF COT,T F.GE STATION BLINN Ty OF 13.9:•' CITY OF BRYAN TEXAS A&M rnr d rP. st* Home of Texas A6�M University® UNIVERSIT Y COLLEGE Sheriff's Office Police Department Police Department Police Department Brazos County Pct.1 Constable Fire Department Fire Department EMS Service based Police Units Pct.2 Constable Animal Control Animal Control Pct.3 Constable City Marshals City Marshals Pct.4 Constable South Brazos County VFD District 2 VFD Pct.3 VFD The District also provides Dispatching Services to the entities in red. Pct.4 VFD 3 bc9IIL&4lI Communications Pay Scale 2024-2025 • ;t'Communications Specialist TRAINEE CS-1 CS-2/PT-1 CS-3 CS-4/PT-2 CS-5 CS-6 CS-7 CS-8 CS-9 CS-10 CS-M Hourly $20.00 $20.60 $21.22 $21.85 $22.51 $23.19 $23.88 $24.60 $25.34 $26.10 $26.88 CS-10 Plus Annually $41,600 $42,848 $44,133 $45,457 $46,821 $48,226 $49,673 $51,163 $52,698 $54,279 $55,907 Merit Yn ," .h Minimum 12 Minimum 12 Minimum 12 ' Minimum 12 Successful months of Minimum 12 months of Minimum 12 months of Minimum 12 Minimum 12 Minimum 12 months of Minimum 12 r '1YTra:i- Successful Completion of experience at months of experience at months of experience at months of months of months of experience at months of y,( '.- Completion of Training the CS-1 level8. experience at the CS-3 level& experience at the CS-5 level& experience at experience at experience at the CS-9 level& experience at Advancement Hiring Process Program Basic TCOLE the CS-2 level Intermediate the CS4level Advanced the CS-6 level the CS-7 level the CS-8 level Master TCOLE the CS-10 License TCOLELicense TCOLE License License Communications'SUpervisor. In addition to meeting the minimum months of service requirements,all advancements require a positive performance evaluation from the employee's supervisor, who will make a recommendation to the Executive SUP-1 SUP-2 SUP-3 SUP-M Director. Part time employees will be paid at the CS-2 or CS-4 level,based on TCOLE license level. An employee may be denied advancement,and may be reduced to a lower pay level upon sufficient grounds to indicate a failure Hourly $29.43 $31.08 $32.74 SUP-3 Plus to maintain a proper level of performance,attendance,or any other violation of established policies and procedures. Merit Final approval for advancement rests with the Executive Director. Stipends(listed below)are paid to individuals Annually $61,214 $64,646 $68,099 that act as Communications Training Officers(CTO),work evening or night shift, serve as Team Leaders,or speak a second language. The District will also provide an annual longevity incentive for each year of service °i Minimum 18 Minimum 18 worked as well as an opportunity for an additional incentive payment based on good attendance. All of our full-time Intermediate months of Minimum 18 months of employees recieve a comprehensive benefits package which includes paid vacation,holidays,&sick leave. Health, lit=0:312:1 TCOLELIcense ex f!]7- &Appointment P p vision,dental,&life insurance are included,as well as access to Flexible Spending Accounts(FSA)and Health Advencement' by Executive the SUPerience-1 l atevel months experience of at the SerienceUP-3 l atevel Savings Accounts(HSA)for healthcare and dependent care expenses. Retirement plans,provided through the &Advanced the SUP-21eve1 8 MasMr TCOLE Director TCOLE License License Texas County&District Retirement System(TCDRS),include a 200%match from the District. Additional Skill & Role Based Stipends Annual pay listed on this scale is an estimate based on a standard 40 hour work week. Overtime hours -.".-TEAM r" ?NIGHT&EVENING SHIFT '; LANGUAGE TRAINER are paid at 1.5 times the regular rate of pay in accordance with Federal law. TL-1 NS-1 NS-2 NS-3 NS-4 L-1 f' TR-1 BRFIZOS COUNTY Pay Period $60 $40 $100 $150 $300 $60 Hourly $4.50 9.1 Mtl Annually $1,560 $1,040 $2,600 $3,900 $7,800 $1,560 Annually Varies WHEN SECONDS COUNT Standardized OEM Requirements Appointment as LEVELS CS-1 LEVELS CS-4 LEVELS SUP-1 .Requirements Appointment as For the most up-to-date information,please visit our LEVEL SUP-M written&oral for Stipends• Team Leader through CS-3 through CS-M through SUP-3 •for Stipends CTO website at bc911.org. Effective Date:10/01/2024 exam -., • u , y - II i•( .1 `r r r q -.r@ r I - c I �" 7 - r �I 1.,1;.,..:.::::,1:.._ 0i,n. .g. i7iF- - 1 '• .4 0,, j -•:,$=-;-17,(77.4.;:-:_........ ,o,. 1/.... ;17; i 01.4. ,--- ---r—,--'-, ,.-,„... .: �' '�/lTri - .� l' - • , r I _ 4 bc9IID • 3 BRRZOS COUNTY 9-'- . 2023 9-1- 1 Call Statistics WHEN SECONDS.COUNT Total 9-1-1 Calls at Primary PSAPs BC911 PSAP CSPD PSAP 611 Wireline Wireless VoIP SMS Totals % Wireline Wireless VoIP SMS Totals % /N January 201 3,859 293 27 4,380 7.79% 164 3,096 185 10 3,455 8.17% 11\9 February 192 3,883 260 15 4,350 7.74% 128 3,364 167 15 3,674 8.69% �. March 198 4,406 276 21 4,901 8.72% 159 3,448 184 13 3,804 9.00% April 199 4,990 282 30 5,514 9.81% 145 3,739 159 12 4,076 9.64% May 0\ 2023 220 4,990 282 22 5,514 9.81% 145 3,739 181 11 4,076 9.64% June 221 4,988 246 90 5,545 9.87% 135 3,484 164 23 3,806 9.00% � July 241 4,296 295 114 4,946 8.80% 126 2,959 151 16 3,252 7.69% UA August217 3,963 300 111 4,591 8.60% 140 3,452 154 15 3,755 8.88% • 9 1 1 Calls " September 217 3,963 300 111 4,591 8.17% 140 3,452 151 12 3,755 8.88% 4 �/ October 199 3,848 290 104 4,441 7.90% 129 3,233 177 20 3,559 8.42% • November 218 3,360 336 83 3,997 7.11% 130 2,437 154 11 2,737 6.47% (by PSAP) o December 218 3,360 336 83 3,997 7.11% 130 2,437 154 16 2,737 6.47% TOTALS 2,573 49,342 3,485 795 56 195 1,681 38,449 1,971 174 42,275 O PERCENTAGE 5% 88% 6% 1% r I 4% 91% 5%. 0% Total 9-1-1 Calls at Secondary PSAPs — SJ — UPDPSAP UEMS PSAP Wireline Wireless VoIP SMS Totals % Wireline Wireless VoIP SMS Totals January 12 95 0 0 107 5.93% 6 14 1 1 22 4.65% February 8 147 0 0 155 8.60% 2 30 4 0 36 7.61% March 12 171 3 1 187 10.37% 1 18 6 4 29 6.13% UPD - 1.8%J \-UEMS - 0.5% April 17 232 1 0 250 13.87% 3 52 3 0 58 12.26% May 19 216 1 0 236 13.09% 2 22 3 0 27 5.71% June 7 175 1 0 183 10.15% 4 22 3 0 29 6.13% July 3 88 0 0 91 5.05% 2 7 4 1 14 2.96% August 16 117 1 1 135 7.49% 7 40 4 1 52 10.99% 2023 9-1-1 Calls (by type) September 10 164 2 0 176 9.76% 4 71 1 1 77 16.28% October 3 109 0 0 112 6.21% 3 66 0 0 69 14.59% ;,r } November 7 109 0 0 116 6.43% 3 37 1 0 41 8.67% - ta„t,� December 2 52 1 0 55 3.05% 2 14 3 0 19 4.02% TOTALS 116 1,675 10 2 1 8Q3IIMMISIM 4Z3 u4 � „ -0.5% PERCENTAGE 6% 93% 1% 0'/ r £ ' lreline Five Year History of 9-1-1 Calls (by Primary PSAP) 8 2 -= 2019.- -I 2020 1r 202'1 -11 . 2022 _I_ 2023^1 5 5 iotfii.2 (f)-510 ' ; 56,581 54,593 58,397 52,983 56,195 MD PSAP 41,350 38,250 47,654 42,638 42,275 No Change SMO No Change TOTAL: 97,931 92,843 106,051 95,621 98,470 1'0 +0.6% 5 bc9IIU +i3 BRRZOS COUNTY 9E11o5 ►CO0 Dispatch Statistics - 2023 WHBRYAN POLICE DEPARTMENT BRAZOS COUNTY SHERIFF'S OFFICE BRAZOS COUNTY CONSTABLES 2019 2020 2021 2022 2023 2019 2020 2021 2022 2023 Mg -. MI ER OD Calls for Service 34,737 33,901 35,092 36,085 35,941 Calls for Service 11,417 10,285 10,164 10,040 10,214 Calls for Service 394 291 346 352 257 Self-Initiated(non-traffic) 13,877 10,823 11,593 12,366 12,921 Self-Initiated(non-traffic) 7,362 6,613 5,639 5,791 4,733 Self-Initiated(non-traffic) 5,158 4,021 4,392 6,713 6,446 Self-Initiated(MDC only) 2,788 3,739 5,362 5,472 4,948 Self-Initiated(MDC only) 25,056 33,767 28,112 22,524 20,717 Self-Initiated(MDC only) 822 722 1,750 2,106 3,311 Traffic Stops 19,367 11,136 14,088 14,141 14,089 Traffic Stops 7,198 7,055 8,376 7,563 6,582 Traffic Stops 3,140 2,214 3,446 2,105 1,638 Info/Cancelled Calls 6,461 5,427 7,176 6,134 7,053 Info/Cancelled Calls 1,389 1,230 1,396 1,404 1,404 Info/Cancelled Calls 0 0 0 0 0 Off-Duty Security Jobs 3,805 2,496 2,669 2,907 2,986 Off-Duty Security Jobs, 2,879 2,046 2,552 2,456 2,806 Off-Duty Security Jobs 971 491 751 1,231 919 Animal Control Calls 7,771 6,558 6,594 7,140 7,345 Animal Control Calls 3,055 2,578 2,484 2,869 3,120 Animal Control Calls 16 25 35 24 26 TOTAL CALLS: 88,806 , 74,080 , 82,574, 84,245', 85,283 TOTAL CALLEZIMII TOTAL CALLS:_10,501 7,764 ; 10,720', 12,531 , 12,597_ • BRYAN FIRE DEPARTMENT VOLUNTEER FIRE DEPARTMENTS • 2019 2020 2021 2022 2023 2019 2020 2021 2022 2023 Fire Calls 2,998 2,802 3,463 3,475 3,398 Fire Calls 804 808 721 1,013 932 Medical Calls 9,463 9,375 10,661 10,658 10,585 Medical Calls 1,351 1,339 1,641 1,614 1,822 Info/Cancelled Calls 478 474 657 585 920 Info/Cancelled Calls 68 58 47 57 91 Controlled Burn Calls 60 126 106 120 73 Controlled Burn Calls 2,332 2,862 2,867 2,081 2,434 TOTAL CALLS: TOTAL CALLS: 4,555 5,067 , 5,276 . 4,765 5,279 Iliciiteak i Bryan Fire Brazos Co stables 16% County .1= 31.3% VF° --4,- , 12% City of Sheriff's Bryan Police Office 84% Bryan 66% 68.7% 2023 Calls for Service by entity (Excludes MDC only calls) 6 VC9 I I + ® Sharing the Cost of Communications - 9 _ . , Overall Dispatch Split - FY 2025 Dispatch Personnel Split P P FY zozs _ The costs associated with operating our combined dispatch center are shared by POSITION BRYAN BRAZOS' • •• • • the City of Bryan&Brazos County. Two primary factors dictate what percentage Bryan PD 1 4 of those costs each entity is responsible for. Keep in mind that it takes 4 full- Bryan PD 2 4 ' Y ItIt Wit cu time dispatchers to operate each 24/7 dispatch position in our combined Bryan FD 4 (5 lc) • • m ,=: communications center. Bryan TAC 1.5 0.5 ~ It /1 -, BCSO 4 -- -_-- I, ��I\\\ _ --' 1. Calls for Service-We look at the numbers of calls we processed for each VFD 4 ' agency over the last three years and calculate the overall percentage constables 1 v attributable to each responding agency. This number is used to split the cost of Call Taker 1 2.75 1.25 j r • • • • x- 0.1 CD our Call Takers,which are shared by all agencies. The City of Bryan has agreed to Call Taker 2 2.75 1.25 c tit Ii/� — take on a slightly higher share of these positions for FY 2023 in order to equalize Call Taker 3 2.75 1.25 c° n n -—_ the bottom line percentage increase for the City and County. 21.7 13.3 TOTAL: 35 cc a W 2. Dedicated Radio Positions-We look at the number of radio positions that . . 1 a p will be dedicated to each agency for the upcoming fiscal year. I Bryan Police ; I Bryan Police ----1— - --- Channel 1 1 I Channel 2 „ , • • • w These two factors combine to determine the"Overall Split"used for dividing • • • • i _ - • • • • LL w • �, c dispatch costs for each fiscal year. The split for FY 2025 is outlined in the ��// ii. ,: Itit . ` l alt PRINTER° ; N - - i C • • its cn �il • , G =h Wilt 37.0% • Part-time Dispatchers ik I G �� (+0.3%). Communications —-_ G 3.0 FAT Manager (-0.3%) II =City of Bryan R14,0 **** �-n./� ■ =Brazos County I Bryan Fire I I Bryan/Brazos Department TAC Radio -I I—_a _ .. ._ DOOR _. CID* ■ C) bc9IIO + B Five Year Forecasting Throughout our 35 year history of operating a combined dispatch center, we have worked closely each year with the City of Bryan and Brazos County to ensure a high level of service at a fair price to our community. Over the years, we have established methodologies to accurately determine not only our o verall cost of providing dispatch services,but also fair and equitable ways in which to share those costs between the 9-1-1 District and our dispatch partners.The chart below outlines several key metrics that impact our costs on an annual basis. Those variables can change dramatically from year-to-year depending on staffing levels, pay increases, health insurance costs, retirement contributions, and the o verall economic climate. It is often difficult to forecast many of these variables over a short period of time. As you can see below, there is a great deal of variation when looking at individual years. For example,costs for Brazos County increased by 11%in FY 17, but only 0.23%in FY 21. This variation is a result of our ability to be flexible on a year-to-year basis based on the needs of the dispatch center AND the current financial requirements of the City and County. If we look at our operation over a long period o f time(ten years in the case below),we can anticipate that the annual increase in our dispatch costs will fall somewhere between 4.5%and 5.5%on average. Overall%+/- Dispatch Overall Split Pay after Training TCDRS BRYAN BRAZOS Staffing BRYAN BRAZOS CS-1 Rate %+/- Rate FY16 3.44% 3.57% 30 64.6% 35.4% $ 15.45 '#DIV/0! 7.44% FY17 9.06% 11.00% 32 61.6% 35.0% $ 15.91 3.0% 8.51% FY18 2.92% 5.39% 33 60.7% 35.8% $ 16.75 5.3% 8.85% FY19 4.14% 3.29% 34 61.8% 35.0% $ 16.75 0.0% 8.91% FY20 4.37% 4.75% 34 61.6% 35.0% $ 17.20 2.7% 8.61% FY21 0.58% 0.23% 34 63.8% 36.2% $ 17.20 0.0% 8.66% FY22 2.86% 5.20% 34 63.3% 36.7% $ 17.70 2.9% WM FY23 6.14% 6.22% 34 63.3% 36.7% $ 18.20 2.8% 11.82% FY24 7.87% 7.87% 34 63.3% 36.7% $ 20.00 9.9% FY25 3.23% 4.57% 35 63.0% 37.0% $ 20.00 0.0% 12.59% AVG 4.46% 5.21% II Blinn paid for a portion of dispatch expenses Moved pay scale from 6 steps to 10 66 Lump Sum of-$143K from District- BC&COB paid 7.61% Required rate was 11.91%. BC&COB paid 9.5%. District paid effective rate of 21.84% _ Actual FY23 split should be COB 61.4%, BC 38.6% f lActual FY24 split should be COB 61.9%, BC 38.1% Required rate is 12.65%. BC&COB paid 11.65%. District paid effective rate of 16.91% Actual FY24 split should be COB 62.1%, BC 37.9% 'Required rate is 12.59%. BC&COB will pay 12.00%. District will pay an effective rate of 15.03% 8 bc9III • 3 It+ 0 FY 2025 BUDGET TOTALS 9-1-1 DISTRICT FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 WAGES $632,963 $659,878 $26,915 BENEFITS $331,106 $301,077 ($30,028) SUPPLIES $20,425 $20,425 $0 MAINTENANCE&CONTRACTUAL SERVICES $651,276 $566,216 ($85,061) EDUCATION,TRAINING & MISC.SERVICES $78,893 $80,973 $2,080 CAPITAL OUTLAY $107,500 $134,187 $26,687 9-1-1 DISTRICT TOTAL: $1,822,162 $1,762,755 ($59,407) CITY OF BRYAN DISPATCH FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 WAGES $1,658,906 $1,690,034 $31,128 BENEFITS $593,420 $638,174 $44,754 SUPPLIES $680 $677 ($3) MAINTENANCE &CONTRACTUAL SERVICES $49,777 $48,561 ($1,216) EDUCATION,TRAINING & MISC.SERVICES $18,397 $18,637 $240 CITY OF BRYAN DISPATCH TOTAL: $2,321,180 $2,396,083 $74,903 BRAZOS COUNTY DISPATCH FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 WAGES $961,799 $992,560 $30,761 BENEFITS $344,052 $374,801 $30,748 SUPPLIES $395 $398 $3 MAINTENANCE & CONTRACTUAL SERVICES $28,860 $28,520 ($340) EDUCATION,TRAINING & MISC. SERVICES $10,666 $10,946 $280 BRAZOS COUNTY DISPATCH TOTAL: $1,345,771 $1,407,224 $61,452 FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 FY 2025 GRAND TOTAL: $5,489,114 $5,566,062 $76,948 9 9-1-1 DISTRICT REVENUES & EXPENDITURES 10 REVENUES LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 1 Emergency Service Fees $1,941,060 $1,960,471 $19,411 Emergency Service Fees are collected from individuals and businesses on a monthly basis who use landline,wireless,or VoIP in phones. These funds are used to pay for the personnel and equipment needed to build and maintain our local 9-1-1 system. W LINE# LINE ITEM DESCRIPTION FY2024 PROPOSED FY 2025 +/-FROM FY 2024 2 Investment Income $85,000 $195,000 $110,000 H The District earns interest from our investment accounts with TexPool,First Financial Bank,and Brenham National Bank. The anumber above reflects a realistic estimate of our anticipated interest and investment earnings for FY 2025. Interest rates from TexPool and Certificates of Deposit have increased substantially over the past few years. LINE# LINE ITEM DESCRIPTION. FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 3 Dispatch Contracts $3,666,952 $3,803,307 $136,355 This line item represents revenue generated by the Contracts for Dispatch Services between the 9-1-1 District,the City of Bryan,and Brazos County. Specific details of the costs involved in these contracts can be found in this document in the wsections outlining Dispatch Services Expenditures for the City of Bryan and Brazos County. As a reminder,dispatch services are provided by the District at cost. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 4 Fund Transfer from Reserves $0 $0 $0 The District will not be transferring any funds from reserves for FY 2025. I J Q FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 TOTAL REVENUE: $5,693,012 $5,958,778 $265,766 11 EXPENDITURES LIN ' LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 9-1-1 District Operating Costs $1,714,662 $1,628,568 ($86,094) This represents the annual operating cost of the District's 9-1-1 system. This includes wages,benefits,supplies,maintenance Q contracts,education,training,and all other misc.costs. The cost of 9-1-1 service will be paid for,in part,using federal grant u, funds.Capital purchases are not included here,but are noted separately below. LI , LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, + Dispatch Operating Costs $3,666,952 $3,803,307 $136,355 This amount represents the total annual expense to operate the Combined Dispatch Center. This includes wages,benefits, supplies,maintenance contracts,education,training,and all other misc.costs. This number has increased from FY 2024 due, ze primarily,to the addition of one new radio dispatcher that will be split by the City of Bryan&Brazos County.Other costs have w also increased,including health insurance contributions and equipment maintenance costs. The 9-1-1 District will continue to take on a larger share of many of our shared costs in an effort to minimize costs. LI LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, P Capital Outlay $107,500 $134,187 $26,687 These funds are used to upgrade furniture,equipment,technology,and infrastructure owned by the 9-1-1 District. Details on athe projects for FY 2025 can be found in the Capital Outlay section of the budget. LIN LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, Transfers to Capital Reserve $203,898 $392,716 $188,818 y The District anticipates being able to transfer the above funds into reserves for FY 2025. FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 TOTAL EXPENDITURES: $5,693,012 $5,958,778 $265,766 12 9-1-1 WAGES ' E# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, . Executive Director $169,081 $177,831 $8,750 This line item funds the salary for the Executive Director position and is paid 100%with 9-1-1 emergency service fees. r tu E# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, I 0 Associate Director $127,281 $132,372 $5,091 This line item funds the salary for the Associate Director position and is paid 100%with 9-1-1 emergency service fees. This year's budget includes a 4%merit increase. W 0 E# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, I 1 9-1-1 Database Manager $78,392 $81,528 $3,136 J This line item funds the hourly wages for the 9-1-1 Database Manager position and is paid 100%with 9-1-1 emergency service R fees. This year's budget includes a 4%merit increase. W o NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 12 Senior Systems Administrator $80,226 $83,435 $3,209 vs This line item funds the hourly wages for the Senior Systems Administrator position and is paid 100%with 9-1-1 emergency R service fees. This year's budget includes a 4%merit increase. W 0 E# LINE ITEM.DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 13 Network Administrator $73,349 $76,283 $2,934 J This line item funds the hourly wages for the Network Administrator position and is paid 100%with 9-1-1 emergency service F fees. This year's budget includes an increase comparable to that which is proposed for our dispatch employees. W o E# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, I 4 Human Resources Coordinator $55,426 $57,643 $2,217 J This line item funds the hourly wages for the Human Resources Coordinator position and is paid 100%with 9-1-1 emergency F service fees.This year's budget includes a 4%merit increase. W o 13 9-1-1 WAGES (Continued) LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 15 Overtime Pay $6,950 $6,950 $0 This money is used to pay for overtime hours worked by hourly 9-1-1 administrative staff.It is based on historical data in conjunction with our anticipated needs over the upcoming fiscal year. W o LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 16 Incentive Pay $26,658 $27,612 $954 Any District employee with at least one year of service will earn longevity pay. This incentive accrues monthly and is paid out each December. The amount varies from year to year based on the years of service of each employee. W 0 LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025' +/-FROM FY 2024 17 Part-Time Pay $15,601 $16,225 $624 These funds are used to pay for one janitorial position. This year's budget includes a 4%merit increase. a r W O FY 2024 PROPOSED FY 2025 +/-FROM FY 202, ' TOTAL 9-1-1 WAGES: $632,963 $659,878 $26,915 14 9-1-1 BENEFITS LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 18 Retirement&Group Term Life $120,412 $81,358 ($39,054) This money funds the District portion of our retirement plan.The TCDRS contribution rate for the upcoming year will be decreasing slightly to 12.64%. This rate now includes Group term life insurance from TCDRS. We previously have purchased ,~ life insurance from Principal. This also includes a 30%CPI adjustment for our retirees. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 19 Worker's Comp. Insurance $1,582 $1,650 $67 ,,, This line item is used to pay for worker's compensation insurance from TML and varies annually. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 20 Social Security/Medicare $48,422 $50,481 $2,059 „, This item funds the District's portion of Social Security and Medicare at a rate of 7.65%of the total wages. LINE# LINE ITEM DESCRIPTION FY2024 PROPOSED FY 2025 +/-FROM FY 202, 21 COB/BISD Health Clinic $0 $0 $0 ,,, The District covers the cost for all of our employees to access the COB/BISD employee health clinic. These costs were previously included on the Health Insurance line item,but have been separated to better delineate the cost. W LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 22 Health Insurance $160,690 $167,589 $6,899 ,, This line funds the health insurance premiums for District employees and retirees. It also includes the cost of life insurance, long term disability,as well as the administrative costs associated with the Flexible Spending Accounts and Health Savings Accounts. FY 2024 PROPOSED FY 2025 +/-FROM FY 202, TOTAL 9-1-1 BENEFITS: $331,106 $301 077 $30,028 15 9-1-1 SUPPLIES LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 23 Office Supplies $17,100 $17,100 $0 These funds are used to purchase general office supplies and paper goods in support of 9-1-1 District staff. The District takes Qon an increased portion of these expenses to help keep costs low for our partner agencies.Overall costs for this category are ~▪i unchanged from FY 2024. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 24 Postage&Shipping $1,425 $1,425 $0 This item funds costs associated with sending and receiving mail and parcels as well as the District's post office box. The District takes on an increased portion of these expenses to help keep costs low for our partner agencies.Overall costs for this ccategory are unchanged from FY 2024. LINE LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 25 Printing/Recycling $1,900 $1,900 $0 ,,, These funds are used to produce training materials,posters,forms,high volume copy jobs,and a small monthly recurring fee c for a recycling container. Overall costs for this category are unchanged from FY 2024. 0 FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 TOTAL 9-1-1 SUPPLIES: $20,425 $20,425 $0 16 9-1-1 MAINTENANCE & CONTRACTUAL SERVICES NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, P 6 Building Lease/Backup Center Lease $109,155 $109,668 $513 N This item covers the District's portion of the lease payments along with pest control and carpet cleaning. The District also Qfunds 100%of the lease and network costs associated with our downtown backup facility. The District will continue to take on W o a large share of the overall expenses in this category. NE# LINE ITEM DESCRIPTION FY.2024 PROPOSED.FY 2025 '+/-FROM FY 202, r 7 Phone/Radio Logging Recorder Maint. $6,938 $7,285 $347 This line item is used to pay for software and hardware maintenance on our system which records and stores our radio and Qphone traffic. Costs for each entity are based upon the number of dedicated radio positions and the overall number of calls for W service. The District will continue to take on a larger share of the overall expenses in this category. c NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 '+/-FROM FY 202, r 8 PC& Network Maint. & Misc. Equip. $19,724 $19,724 $0 This line provides funds for the repair,replacement,and maintenance of existing PC's and associated hardware. Examples not Qonly include smaller items such as keyboards,mice,and network interface devices,but also include larger purchases that might , not qualify as capital items.The District will continue to take on a larger share of the overall expenses in this category. NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 '+/-FROM FY 202, r 9 Financial Audit $12,100 $13,275 $1,175 S, This item funds an independent audit of the District's financial records as required by the Texas Health&Safety Code. F- W o NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 '+/-FROM FY 202, :0 Legal,Actuarial, & Misc. Fees $15,000 $15,000 $0 ,,, This line item funds the use of general counsel throughout the fiscal year as well as several legal partnership projects in conjunction with the Texas 9-1-1 Alliance. It also funds an actuarial study required by our auditor for GASB reporting. o Reporting requirements vary each year and these funds are adjusted annually on that basis. NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 '+/-FROM FY 202, :1 Cybersecurity $17,592 $17,592 $0 ,, This line item funds equipment,software,and training related to cybersecurity for the 9-1-1 District and it's dispatch partners. QThis includes anti-virus software,network components,firmware upgrades,network monitoring,two-factor authentication, 1— 9 and an annual cybersecurity awareness campaign. NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 '+/-FROM FY 202, :2 Misc. Software Maintenance/Subscriptions $13,763 $13,234 ($529) T. This line item funds software maintenance for software such as the District's accounting package,web page,testing software, etc. w 0 INE# LINE ITEM DESCRIPTION FY2024 PROPOSED FY 2025 '+/-FROM FY 202, :3 Equipment Leases $6,403 $6,403 $0 J This item pays for the 9-1-1 District's portion of the copier lease and exercise equipment. The District is taking on a larger R share of the overall expenses in this category to help reduce costs for our dispatch partners. h. o 17 9-1-1 MAINTENANCE & CONTRACTUAL SERVICES (CONTINUED) LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202 UPS Maintenance $4,370 $9,735 $5,365 ,,, This line item funds the annual maintenance,on-site repair,and technical support for the Uninterruptible Power Supplies. aIncluded maintinance on one of our units will expire this year. Our maintenance costs will increase as a result. The District will o continue to take on a larger share of the overall expenses in this category. LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, Non-Emergency Communications $56,613 $60,387 $3,774 J This line item includes non-emergency telephone lines,long distance charges,and mobile devices for 9-1-1 District personnel. R The cost of these items has not increased from FY 2024. The District will continue to take on a larger share of the overall p expenses in this category. LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, : : Interagency Projects $15,500 $15,500 $0 These funds are used to fund projects and programs in partnership with our local and regional groups and agencies. Funding a for FY 2025 includes paying for a portion of countywide aerial imagery in partnership with several local agencies($7,500), ,it membership as a partner in BVCNET($3,000), as well as providing funds to support the ongoing functions of the Amber Alert o Network Brazos Valley($5,000). a LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 9-1-1 Emergency Services IP Network $59,532 $59,532 $0 J These funds are used to pay for the District's Emergency Services IP Network that is used to transport voice and data between a' the 5 answering points located throughout Brazos County. This is an EVPL network supported by Frontier Communications. p No changes in pricing are expected for the upcoming fiscal year. o LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 9-1-1 Location Database Services $48,632 $0 ($48,632) J These funds pay for the portion of our 9-1-1 system used to provide location information in conjunction with each 9-1-1 call. • With the District now live on our Next Generation platform,our selective routing costs will look a little different. It will likely O take several months to complete the decommisioning of our legacy 9-1-1 network. LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 9-1-1 Hardware &Software Maintenance $122,881 $122,881 $0 Theses funds deal with the upkeep and monitoring of our 9-1-1 Customer Premise Equipment(CPE). Our service contracts ci provide for software updates and the repair or replacement of the computers and network equipment that make up our local tr, system. Network connectivity and system readiness are also monitored. The cost of this service has increased based on a new o 5 year agreement that was signed in 2023. o LINE ITEM DESCRIPTION FY`2024 PROPOSED FY 2025 +/-FROM FY 202 I I 9-1-1 Selective Routing& Misc. Circuits $125,700 $96,000 ($29,700) vn With the District no live on our Next Generation platform,our selective routing costs will look a little different. It will likely take several months to complete the decommisioning of our legacy 9-1-1 network. W 0 E# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, I 1 Text to 9-1-1 Services $17,373 $0 ($17,373) These costs are now rolled into our monthly recurring costs for Next Generation Core Service(NGCS)from Motorola. Q W o FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 TOTAL 9-1-1 MAINTENANCE&CONTRACTUAL SERVICES: $651,276 $566,216 ($85,061) 18 9-1-1 EDUCATION, TRAINING & MISC. SERVICES LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, Professional Development $19,828 $19,828 $0 ,,, This line item provides funds for training and ongoing professional development through technical training classes,seminars, and conferences. The District continues to take on a larger share of the overall expenses in this category to help reduce costs 1- o for our dispatch partners. LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, I Recruiting $6,750 $6,750 $0 ,,, This line item provides funds related to the hiring process including advertising,security checks,skills testing,psychological 7 testing,and pre-employment medical and drug screening.The District is taking on a larger share of the overall expenses in this o category to help reduce costs for our dispatch partners. LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, ii__ Property& Liability Insurance $22,800 $24,880 $2,080 ,,, This item pays for the District's Property&Liability insurance policy from the Texas Municipal League(TML).Costs for this line J a item vary on a year-to-year basis. 1- W 0 LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202: 9-1-1 Public Education $25,000 $25,000 $0 ,,, This item funds the purchase of products and services which promote 9-1-1 education in Brazos County as well as costs associated with special functions including National Telecommunicator week and 9-1-1 day. These materials are funded 100% W c by the District's emergency service fees. i__I 1 LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, Uniform Expenses $1,875 $1,875 $0 n These funds will be used to update our stock of uniform shirts worn by all District staff.The District takes on a larger share of the overall expenses in this category to help reduce costs for our dispatch partners. t- W c LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, Dues &Subscriptions $2,640 $2,640 $0 ,,, These funds pay for memberships to professional organizations including the National Emergency Number Association(NENA) a and the Association of Public Safety Communications Officials-International(APCO). The District membership to the Chamber f- w of Commerce is also included. FY 2024 PROPOSED FY 2025 +/-FROM FY 202 TOTAL 9-1-1 EDUCATION,TRAINING&MISC.SERVICES: $78,893 $80,973 $2,080 19 9-1-1 CAPITAL OUTLAY E# LINE ITEM DESCRIPTION PROPOSED FY 202' 18 Dispatch Chairs $18,187 ,,, These funds will be used to replace 13 chairs in the primary dispatch center. I E# LINE ITEM DESCRIPTION PROPOSED FY 202 I 9 Network/Cybersecurity Improvments $15,000 ,,, These funds will upgrade/replace network equipment that is no longer supported in order to improve overall cybersecurity J and network reliability. f- W 0 E# LINE ITEM DESCRIPTION PROPOSED FY 202 .0 New Building Design/CAD Consolidation Efforts $75,000 ,,, These funds will pay for any costs related to the design of a new District facility along with efforts to improve communications .:Tr between local CAD system through consolidation or interfaces. W 0 NE# LINE ITEM DESCRIPTION PROPOSED FY 202 .1 Public Education & Recruiting $3,500 ,,, These funds will be used to replace the canopy,banners,flags,and table covers used at 9-1-1 public outreach and recruiting J a events. i— W G E# LINE ITEM DESCRIPTION PROPOSED FY 202 .2 PC& Printer Upgrades/Replacements $12,500 These funds will be used to replace and upgrade district owned IT equipment that has reached the end of its useable life. in J_ a 1— W 0 i'NE# LINE ITEM DESCRIPTION PROPOSED FY 202 .3 Emergency Replacement Fund $10,000 ,,, These funds will provide the necessary revenue to replace critical equipment that may fail unexpectedly. I FY 2024 PROPOSED FY 202 TOTAL 9-1-1 CAPITAL OUTLAY: $107,500 $134,187 20 CITY OF BRYAN CONSOLIDATED DISPATCH EXPENDITURES 21 CITY OF BRYAN DISPATCH WAGES. LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, . 4 Communications Manager $58,205 $60,246 $2,041 liJ This line item funds the salary for the Communications Manager position,and is shared by the City of Bryan and Brazos County. • The funding split for this position calls for the City of Bryan to pay for 63%of the cost. This position will see a 4%merit c increase for FY 2025. LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, I Communications Supervisors (4) $181,253 $186,373 $5,119 vl This line item funds the salary for 4 Communications Shift Supervisors with the costs being shared based upon the amount of /47 manpower dedicated to each entity. W 0 LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, . : Emergency Dispatchers (35) $1,089,886 $1,109,397 $19,511 J This line item funds the salary for 35 Emergency Dispatchers(Radio Operators&Call Takers). The cost for these positions is r shared by the City of Bryan and Brazos County. One new dispatcher is included that will split time between the City of Bryan o and Brazos County. y LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, Quality Assurance &Training(2) $92,139 $95,371 $3,231 in This line item funds the wages for the QA/Training Manager&Training Coordinator. The cost for these positions is shared by il the City of Bryan and Brazos County.These positions will see a 4%merit increase for FY 2025. W, o LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202 Overtime Pay $127,933 $130,625 $2,691 o When dispatchers take leave time or attend training,the District uses overtime funds to maintain an acceptable level of service in the dispatch center. Some special events may also require additional manpower. Overtime costs are determined using a c percentage of the overall proposed dispatch wages based on historical averages. LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, I Incentive Pay $73,952 $71,738 ($2,214) in Dispatchers with certain skill sets or assignments may be eligible for pay incentives. Examples include language pay,night shift differential,trainers,and team leaders. Some employees also qualify for longevity and attendance incentives. W 0 o LINE,ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, Part-Time Pay $35,537 $36,285 $748 L')`' Part-time personnel serve the same function as full-time employees. They are scheduled to cover peak times,fill in for dispatchers taking leave,or provide additional manpower during special events. W 0 FY 2024 PROPOSED FY 2025 +/-FROM FY 202, TOTAL CITY OF BRYAN WAGES: $1,658,906 $1,690,034 $31,128 22 CITY OF BRYAN DISPATCH BENEFITS LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 61 Retirement&Group Term Life $178,571 $209,034 $30,463 The TCDRS contribution rate for the upcoming year will be decreasing slightly to 12.64%. This rate now includes Group term Q life insurance from TCDRS. We previously have purchased life insurance from Principal. This also includes a 30%CPI u., adjustment for our retirees. c LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 62 Worker's Comp. Insurance $4,147 $4,225 $78 ,,, This line item is used to pay for worker's compensation insurance from TML. J_ Q 1- W' C LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 63 Social Security/Medicare $126,906 $129,288 $2,381 ,, This item funds the COB portion of Social Security and Medicare at a rate of 7.65%of each employee's wage. J_ R 1- W LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 64 COB/BISD Health Clinic $0 $0 $0 v, The District covers the cost for all of our employees to access the COB/BISD employee health clinic. These costs were previously included on the Health Insurance line item,but have been separated to better delineate the cost. W a LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-'FROM FY 202, 65 Health Insurance $283,796 $295,627 $11,831 ,,, ` This line funds the health insurance premiums for District employees and retirees. It also includes the cost of life insurance, along term disability,as well as the administrative costs associated with the Flexible Spending Accounts and Health Savings 1- G Accounts. FY 2024 PROPOSED FY 2025 +/-FROM FY 202, TOTAL CITY OF BRYAN DISPATCH BENEFITS: $593,420 $638,174 $44,754 23 CITY OF BRYAN DISPATCH SUPPLIES LINE# LINE ITEM,DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 66 Office Supplies $570 $567 ($3) 0 These funds are used to purchase general office supplies and paper goods in support of the COB dispatch staff. The overall amount allocated to this line item remains unchanged for FY 2025,and the 9-1-1 District will continue to fund 95%of these o costs. LINE#' LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 67 Posta:e&Shi' 'in: $47 $47 ($0) 0 This item funds costs associated with sending and receiving mail and parcels related to our dispatch operation. The overall aamount allocated to this line item remains unchanged for FY 2025,and the 9-1-1 District will continue to take on most of these o costs. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 68 Printing/Recycling $63 $63 ($0) 0 These funds are used to produce training materials,posters,forms,high volume copy jobs,and a small monthly recurring fee rt for a recycling container. The overall amount allocated to this line item remains unchanged for FY 2025,and the 9-1-1 District will continue to take on most of these costs. FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 TOTAL CITY OF BRYAN DISPATCH SUPPLIES: $680 $677 ($3) 24 CITY OF BRYAN DISPATCH MAINTENANCE & CONTRACTUAL SERVICES E# LINE.ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, .9 Building Lease $3,637 $3,636 ($0) ,,, This item covers the COB portion of the lease payment along with some building maintenance,repairs,and cleaning. While the overall amount allocated to this line item has increased slightly for FY 2025,the 9-1-1 District will continue to take on a large 0 portion of these costs to help reduce the financial burden on the City. E# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 0 Phone/Radio Logging Recorder Maint. $4,392 $4,590 $198 This line item is used to pay for software and hardware maintenance on our system which records and stores our radio and Qphone traffic. Costs for each entity are based upon the number of dedicated radio positions and the overall number of calls for service. While the overall amount allocated to this line item has increased slightly for FY 2025,the 9-1-1 District will continue to take on the majority of these expenses. E# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 1 PC& Network Maintenance & Misc. Equip. $8,323 $8,284 ($39) This line provides funds for the repair and maintenance of existing PC's and associated hardware that are dedicated to our dispatch operation. This includes computers,peripherals,network components,etc. While the overall amount allocated to Wthis line item has increased slightly for FY 2025,the 9-1-1 District will continue to take on the majority of these expenses. E# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 2 Misc. Software Maintenance/Subscriptions $8,042 $8,337 $295 LI This line item funds software maintenance for non-CAD related software such as the District's accounting package,web page, r- etc. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 73 Equipment Leases $213 $212 ($1) This item pays for the COB portion of the copier lease. The District funds 95%of the total lease agreement with the City of QBryan and Brazos County funding the remaining 5%based on the amount of resources dedicated to each entity. 1— NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, r4 UPS Maintenance $146 $323 $177 This line item funds the COB portion of the annual maintenance,on-site repair,and technical support for the Uninterruptible aPower Supplies used to power our critical equipment in the dispatch center. I- W NE# LINE ITEM DESCRIPTION FY'2024 PROPOSED FY 2025 +/-FROM FY 202, r 5 Non-Emergency Communications Services $11,945 $9,511 ($2,434) n This line item includes non-emergency telephone lines,non-emergency texting service,long distance charges,interpretation a services,etc. I NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, r 6 EFD/EMD Maintenance $13,079 $13,668 $589 v) This line item will fund the annual software maintenance costs for our EMD and EFD software and is shared by all combined dispatch center participants. 0 FY 2024 PROPOSED FY 2025 +/-FROM FY 202, TOTAL CITY OF BRYAN MAINT.&CONTRACTUALZURVICES: $49,777 $48,561 $1,216 CITY OF BRYAN DISPATCH EDUCATION, TRAINING & MISC. SERVICES LINE LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 77 Professional Development $12,551 $12,491 ($59) ,,, This line item provides funds for dispatch-related training and ongoing professional development through technical training a classes,seminars,and conferences. W czi LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 78 Recruiting $1,424 $1,418 ($7) This line item provides funds related to the hiring process including advertising,security checks,skills testing,psychological testing,and pre-employment medical and drug screening. W LINE# LINE ITEM DESCRIPTION FY 2024. PROPOSED FY 2025 +/-FROM FY 2024 79 Property& Liability Insurance $3,608 $3,919 $311 ,,, This item pays for the COB portion of our Property&Liability insurance policy. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/=FROM FY 2024 80. Uniform Expenses $396 $394 ($2) ,,, These funds will be used to update our stock of uniform shirts worn by all District staff. _ Q W G LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/=FROM FY 2024 81 Dues &Subscriptions $418 $416 ($2) ,,, These funds pay for memberships to professional organizations including the National Emergency Number Association(NENA) Zr and the Association of Public Safety Communications Officials-International(APCO). W FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 TOTAL CITY OF BRYAN EDUCATION,TRAINING&MISC.SERVICES: $18,397 $18,637 $240 26 BRAZOS COUNTY CONSOLIDATED DISPATCH EXPENDITURES 27 BRAZOS COUNTY DISPATCH WAGES NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, :2 Communications Manager $33,746 $35,383 $1,637 This line item funds the salary for the Communications Manager position,and is shared by the City of Bryan and Brazos County. The funding split for this position calls for the City of Bryan to pay for 63%of the cost. This position will see a 4%merit c increase for FY 2025. NE N LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202 :3 Communications Supervisors (4) $105,087 $109,457 $4,370 I„ This line item funds the salary for 4 Communications Shift Supervisors with the costs being shared based upon the amount of manpower dedicated to each entity. W NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, :4 Emergency Dispatchers (35) $631,893 $651,551 $19,658 ul This line item funds the salary for 35 Emergency Dispatchers(Radio Operators&Call Takers). The cost for these positions is F shared by the City of Bryan and Brazos County. One new dispatcher is included that will split time between the City of Bryan o and Brazos County. NE# LINE ITEM DESCRIPTION FY2024 PROPOSED FY 2025 +/-FROM FY 202, :5 Quality Assurance&Training(2) $53,420 $56,011 $2,591 in This line item funds the wages for the Q4/Training Manager&Training Coordinator. The cost for these positions is shared by F the City of Bryan and Brazos County.These positions will see a 4%merit increase for FY 2025. NEI# LINE ITEM DESCRIPTION FY.2024 PROPOSED FY 2025 +/=FROM FY 202, :6 Overtime Pay $74,173 $76,716 $2,543 in When dispatchers take leave time or attend training,the District uses overtime funds to maintain an acceptable level of service F in the dispatch center. Some special events may also require additional manpower. Overtime costs are determined using a o percentage of the overall proposed dispatch wages based on historical averages. NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 :7 Incentive Pay $42,876 $42,132 ($744) ch Dispatchers with certain skill sets or assignments may be eligible for pay incentives. Examples include language pay,night shift differential,trainers,and team leaders. Some employees also qualify for longevity and attendance incentives. NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 202, 8 Part-Time Pay $20,604 $21,310 $706 n Part-time personnel serve the same function as full-time employees. They are scheduled to cover peak times,fill in for 1a. dispatchers taking leave,or provide additional manpower during special events. FY 2024 PROPOSED FY 2025 +/-FROM FY 202, TOTAL BRAZOS COUNTY WAGES: $961,799 $992,560 $30,761 28 BRAZOS COUNTY DISPATCH BENEFITS LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 89 Retirement&Group Term Life $103,531 $122,766 $19,235 The TCDRS contribution rate for the upcoming year will be decreasing slightly to 12.64%. This rate now includes Group term Qlife insurance from TCDRS. We previously have purchased life insurance from Principal. This also includes a 30%CPI oadjustment for our retirees. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 90 Worker's Comp. Insurance $2,404 $2,481 $77 ,,, This line item is used to pay for worker's compensation insurance from TML. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 91 Social Security/Medicare $73,578 $75,931 $2,353 This item funds the County portion of Social Security and Medicare at a rate of 7.65%of the each employee's wage. W LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 92 COB/BISD Health Clinic $0 $0 $0 JThe District covers the cost for all of our employees to access the COB/BISD employee health clinic. These costs were a previously included on the Health Insurance line item,but have been separated to better delineate the cost. Ui W LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 93 Health Insurance $164,539 $173,622 $9,083 0 This line funds the health insurance premiums for District employees and retirees. It also includes the cost of life insurance, ZE long term disability,as well as the administrative costs associated with the Flexible Spending Accounts and Health Savings o Accounts. FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 TOTAL BRAZOS COUNTY DISPATCH BENEFITS: $344,052 $374,801 $30,748 29 BRAZOS COUNTY DISPATCH SUPPLIES LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 94 Office Supplies $330 $333 $3 ,,, These funds are used to purchase general office supplies and paper goods in support of the COB dispatch staff. The overall amount allocated to this line item remains unchanged for FY 2025,and the 9-1-1 District will continue to fund 95%of these c costs. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 95 Postage&Shipping $28 $28 $0 ,,, This item funds costs associated with sending and receiving mail and parcels related to our dispatch operation. The overall aamount allocated to this line item remains unchanged for FY 2025,and the 9-1-1 District will continue to take on most of these I- ow costs. LINE# LINE ITEM DESCRIPTION. FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 96 Printing/Recycling $37 $37 $0 These funds are used to produce training materials,posters,forms,high volume copy jobs,and a small monthly recurring fee a for a recycling container. The overall amount allocated to this line item remains unchanged for FY 2025,and the 9-1-1 District will continue to take on most of these costs. FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 TOTAL BRAZOS COUNTY DISPATCH SUPPLIES: $395 $398 $3 30 BRAZOS COUNTY DISPATCH MAINTENANCE & CONTRACTUAL SERVICES NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 7 Building Lease $2,108 $2,136 $27 This item covers the County portion of the lease payment along with some building maintenance,repairs,and cleaning. While F the overall amount allocated to this line item has increased slightly for FY 2025,the 9-1-1 District will continue to take on a o large portion of these costs to help reduce the financial burden on the County. NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 8 Phone/Radio Logging Recorder Maint. $2,546 $2,695 $149 The TCDRS contribution rate for the upcoming year will be decreasing slightly to 12.64%. This rate also includes Group term life insurance from TCDRS. We previously have purchased life insurance from Principal. This also includes a 30%CPI adjustment w for our retirees. NE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 :9 PC& Network Maintenance& Misc. Equip. $4,826 $4,865 $39 This line provides funds for the repair and maintenance of existing PC's and associated hardware that are dedicated to our dispatch operation. This includes computers,peripherals,network components,etc. While the overall amount allocated to this line item has increased slightly for FY 2025,the 9-1-1 District will continue to take on the majority of these expenses. INE# LINE ITEM DESCRIPTION _ FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 I 00 Misc. Software Maintenance/Subscriptions $4,663 $4,897 $234 This line item funds software maintenance for non-CAD related software such as the District's accounting package,web page, l— etc. INE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 101 Equipment Leases $124 $125 $1 This item pays for the County portion of the copier lease. The District funds 95%of the total lease agreement with the City of Bryan and Brazos County funding the remaining 5%based on the amount of resources dedicated to each entity. INE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 , +/-FROM FY 2024 102 UPS Maintenance $84 $190 $105 This line item funds the County portion of the annual maintenance,on-site repair,and technical support for the Uninterruptible Power Supplies used to power our critical equipment in the dispatch center. W INE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 103 Non-Emergency Communications Services $6,926 $5,586 ($1,340) cn This line item includes non-emergency telephone lines,non-emergency texting service,long distance charges,interpretation Zi services,etc. W INE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 -+/-FROM FY 2024 104 EFD/EMD Maintenance $7,583 $8,027 $444 This line item will fund the annual software maintenance costs for our EMD and EFD software and is shared by all combined dispatch center participants. FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 TOTAL BRAZOS COUNTY MAINT.&CONTRACTUAL SERVICES: $28,860 $28,520 ($340 31 BRAZOS COUNTY DISPATCH EDUCATION, TRAINING & MISC. SERVICES LINE# LINE ITEM DESCRIPTION FY 2024. PROPOSED FY 2025 +/-FROM FY 2024 105 Professional Development $7,277 $7,336 $59 This line item provides funds for dispatch-related training and ongoing professional development through technical training J classes,seminars,and conferences. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 106 Recruiting $826 $833 $7 This line item provides funds related to the hiring process including advertising,security checks,skills testing,psychological testing,and pre-employment medical and drug screening. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 107 Property& Liability Insurance $2,092 $2,301 $210 ,,, This item pays for the County portion of our Property&Liability insurance policy. W LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 108 Uniform Expenses $229 $231 $2 ,,, These funds will be used to update our stock of uniform shirts worn by all District staff. While the overall amount allocated to this line item has increased slightly for FY 2025,the 9-1-1 District will be taking on a larger share of these costs to help offset o the proposed pay scale changes. LINE# LINE ITEM DESCRIPTION FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 109 Dues &Subscri•tions $242 $244 $2 ,,, These funds pay for memberships to professional organizations including the National Emergency Number Association(NENA) and the Association of Public Safety Communications Officials-International(APCO). W FY 2024 PROPOSED FY 2025 +/-FROM FY 2024 TOTAL BRAZOS COUNTY EDUCATION,TRAINING&MISC.SERVICES: $10,666 $10,946 $280 32 GEN[Y Co4j�G ?'r -' wrr �,: ®tea •��- _ 4fi't - of ' Y ic`=-.-; x Li-• LeaAt'' . • -41 .-. . �.40,1 viz- `,:4 ..`','half, ��? .. • . ,�. � r, ,r fir•' •• ` .... - _ _ _ \ -,' / 'V. . • . �� • :''mini ,... • /„ '� It .11Bri s ��7 Jib ( a / h tj,f,a 1 ,y _ , - _` , R yb G fit. ,' ] 6 !yy{' • P 411 A. F irv, � ro 64 ri � �y_ a REVENUES �QGENCY C0414 � LINE ITEM DESCRIPTION ®'. Y/-rr0mEOM 1 Emergency Service Fees $1,960471 $19,411 _ .l>9 SS 01,` Investment Income $195,000 $130,000 2 r '/'i�'' zl City of Bryan Dispatch Contract $2,396,083 $74,903 I' o r 7 of a Brazos County Dispatch Contract 51,407,224 $61,452 Fo - - 14) Fund Tranoferfront Reserves so so 'l,Pdi• `ar' • 6 TOTAL REVENUE: $5;958,77g EXPENDITURES SUMMARY OF THE UNEOEM DESCRIPTION •$74,901111:124) FY 2025 7 9-3-1 District Operating Costs $1,628,568 ($86,094) e City of Bryan Dispatch Operating Costs $2,396,083 $74,903 Brazos County Dispatch Operating $1,407,224 $61,452 CO Capital Outlay $134,167 $26,687 BUDGET Co Transfers to Capital Reserve $392,716 $188,818 Co TOTAL EXPENDITURES: $5,958,778 WEIMIll. Updated 07/18/2024 WAGES 8UD6ET,Y.' UNE ITEM DESCRIPTION 921-1DISTRICT CITY OF-BRYAN BRAZOS'COUNTY AT 2025 TOTAL Of-tram 202A 3 100.00 0.00 0.00 Executive Director $177,831 $177,831 $8,750 4 100.00 0.00 0.D0 Associate Director $132,372 • $132,372 $5,091 IS 100.00 ADO 0.00 9-1-1 Database Manager $81,528 $81,528 $3,136 16 100.00 0.00 0.00 Senior Systems Administrator $83,435 $83,435 $3,209 17 100.00 0.00 0.00 Network Administrator $76,283 $76,283 $2,934 16 100.00 0.00 0.00 Hume n Resources Coordinator $57,643 $57,643 $2,217. 19 0.00 63.00 37.00 Communications Manager $60,246 $35,383 $95,629 $3,678 Co 0.00 63.00 37.00 Communications Supervisors(4) $186,373 $109,457 $295,830 $9,489 0.00 63.00 37.00 Emergency Dispatchers(35) $1,109,397 $651,551 $1,760,948 $39,169 22 0.00 63.00 37.00 quality Assurance&Training(2) $95,371 $56,011 5151,382 $5,822 • 3.24 60.96 35.80 Overtime Pay 56,950 $130,625 $76,716 $214,291 $5,234 24 19.52 50.70 29.78 Incentive Pay 527,612 $71,738 $42,132 $141,482 ($2,004) 25 2198 49.15 28.87 Part-Time Pay $16,225 $36,285 $21,310 $73,820 $2,078 26 TOTAL WAGES: $659,878 $1,690,034 $992,560 27 4/-from 2024: $26,915 $31,128 530,761 $88,804 BENEFITS ' MI=OUOUET,5011.111 UNE ITEM DESCRIPTION - 9.1.1DISTRIC CITY OF BRYAN BRAZOS'COUNTY FY 2025 TOTAL •/-hem2020 2e 19.69 50.59 29.71 Retirement&Group Term Life $81,358 $209,034 5122,766 $413,158 $10,644 • 19.74 5056 29.70 Worker's Comp.Insurance $1,650 $4,225 $2,481 $8,356 $222 30 19.74 5056 29.70 Social Security/Medicare $50,481 $129,288 $75,931 $255,699 $6,794 31 N/A N/A N/A COB/BISD Health Clinic $0 $0 $0 32 26.32 46.42 27.26 Health Insurance $167,589 $295,627 $173,622 5636,839 $27,814 33 TOTAL BENEFITS: $301,077 $638,174 5374,801 ®" 34 of-from 2024: ($30,028) 544,754 $30,748 $45,473 SUPPLIES 01.11MAMETJF111111111, UNE ITEM DESCRIPTION 93.1 DISTRICT n N BRAZOS'COUNTY IT 2025 TOTAL •%h,m2024 s 95.00 3.15 1.85 Office Supplies $17,100 $567 air. $333 $18,000 $0 36 95.00 3.15 1.85 Postage&Shipping $1,425 $47 $28 $1,500 $0 37 95.00 3.15 1.05 Printing/Recycling $1,900 $63 $37 $2,000 $0 30 TOTAL SUPPLIES: $20,428 $677 $398 MSX=M111Mil 39 a/-from 2024: $0 153) _ $3 5o MAINTENANCE&CONTRACTUAL SERVICES I-0000C1,%' UNEDEM DESCRIPTION 94I-1 DISTRICT' CITY OF BRYAN BRA70S COUNTY CY 2015 TOTAL 4/-from 2020 40 95.00 3.15 1.85 Building Lease/Backup Center Lease $109,668 $3,636 $2,136 $115,440 $540 4 _50.00 31.50 18.50 Phone/Radio Logging Recorder Meint. $7,285 $4,590 $2,695 $14,570 $694 2 60.00 2520 14.80 PC&Network Maine.&Misc.Equip. $19,724 $8,284 $4,865 $32,873 $0 3 100.00 0.00 0.00 Financial Audit $13,275 $13,275 $1,175 44 100.00 0.00 0.00 Legal,Actuarial,&Misc.Fees $15,000 $15,000 $0 as 100.00 0.00 0.00 Cybersecunity $17,592 $17,592 $0 46 50.00 31.50 1850 Misc.Software Maintenance/Subscriptions $13,234 $8,337 $4,897 $26,468 $0 47 95.00 3.15 1.55 Equipment Leases $6,403 $212 $125 $6,740 $0 • 95.00 3.15 1.85 UPS Maintenance $9,735 $323 $190 $10,247 $5,647 49 80.00 12.60 7.40 Non-Emergency Communications $60,387 $9,511 $5,586 $75,484 ($0) so ioo.o0 0.00 0.0o Interagency Projects $15,500 $15,500 $0 s1 0.00 63.00 37.00 EFD/EMD Maintenance $13,668 $8,027 $21,695 $1,033 52 100.00 0.00 0.00 9-1-1 Emergency Services IP Network $59,532 $59,532 $0 53 N/A N/A •N/A 9-1-1 Location Database Services $0 $0 ($48,632) 54 Moo 0.00 0.00 9-1-1 Hardware&Software Maintenance $122,881 5122,881 $0 ss 100.00 0.00 0.00 9-1.1 Selective Routing&Misc.Circuits $96,000 $96,000 ($29,700) 56 N/A N/A N/A Text to 9-1-1 Services $0 $0 ($17,373) 57 TOTAL MAINTENANCE&CONTRACTUAL SERVICES: $566,215 $48,561 $28,520 se ♦/-from 2024: ($135,061) ($1,216) ($340) ($86,616) EDUCATION,TRAINING&MISC.SERVICES Io6210GETOQ ' UNE OEM DESCRIPTION 9.1.1015TRIC CITY OF AN BRAIds<DUN F TY of-from 2024 59 50.00 31.50 18.50 Professional Development $19,828 $12,491 $7,336 $39, AL 655 $0 60 75.00 15.75 9.25 Recruiting $6,750 $1,418 $833 $9,000 $0 1 80.00 12.60 7.40 Property&Liability Insurance $24,880 $3,919 $2,301 $31,100 $2,600 : 100.00 0.00 0.00 9-1-1 Public Education $25,000 $25,000 $0 63 75.00 15.75 9.25 Uniform Expenses $1,875 $394_ $231 $2,500 $0 m 80.00 12.60 7.40 Dues&Subscriptions $2,640 $416 $244 $3,300 $0 65 TOTAL EDUCATION,TRAINING&MISC.SERVICES: $80,973 $18,637 $1,0,946 IIIIHMEMI $2,600 66 ♦/-from 2024: $2,080 $240 $280 $2,600 CAPITAL OUTLAY MNIMIIUDGETAMINE UNEREM DESCRIPTION 9.1.1DI5TRIR CITY OF BRYAN BRAZOS COUNTY FY.20Z5 TOTAL. "•/-Tram 2024 7 100.0 0.0 0.0 Dispatch Chairs 518,187 $18,187 N/A ta 100.0 0.0 0.0 Network/Cybersecurity lmprovments $15,000 515,000 N/A 69 100.0 0.0 0.0 New Building Design/CAD Consolidation Efforts $75,000 $75,000 N/A 70 100.0 0.0 0.0_ Public Education&Recruiting $3,500 $3,500 N/A 72 100.0 O.o 0.0 PC&Printer Upgrades/Replacements 512,500 $12,500 N/A 72 100.0 0.0 0.0 Emergency Replacement Fund $10,000 $10,000 N/A 73 TOTAL CAPITALOUTLAY: $134,187 $0 $0 MEM= N/A 74 +/-from 2024: $26,687 '50 $0 $26,687 FY 2025 TOTALS 9-1-1DISTRICT CITY OF.BRYAN 614.105 COUNTY TY2025 TOTAL. ®' 75 FY 2025 TOTALS:MIEEERM®.I: 76 +/-from 20241I (559,407) I $74,903 I $61,452 I $76,9413 01 or:I -3.26% I 3.23% I 4.57% I 1.40% • BROKER SERVICES AGREEMENT between Alliant Insurance Services,Inc. and BRAZOS COUNTY,TEXAS • I. PARTIES. The PARTIES to this BROKER SERVICES AGREEMENT are Brazos County, Texas (CLIENT) and Alliant Insurance Services,Inc. (ALLIANT). II. AGREEMENT. In consideration of the payments and covenants specified in this AGREEMENT, ALLIANT shall perform the SERVICES described herein. III. DEFINITIONS. • When used throughout this AGREEMENT, capitalized terms, whether in the singular or in the plural form,shall have the meanings ascribed to them at their first occurrence. In addition, the following terms, when capitalized, whether in the singular or in the plural form, shall have the meanings set forth below: A. ALLIANT—Alliant-Insurance Services,Inc. B. CLIENT—Brazos County,Texas C. AGREEMENT — This Broker Services Agreement, its addendums, • exhibits, and/or attachments,and any written changes that are agreed upon by the PARTIES. D. COMPENSATION — Remuneration paid to ALLIANT as consideration for its SERVICES performed under this AGREEMENT, which shall be in the form of a FEE and/or COMMISSION. E. FEE — Annual or interim remuneration paid by CLIENT directly to ALLIANT for SERVICES in connection with the categories or risk and • insurance identified in Addendum A(does not include COMMISSION). F. COMMISSION—Remuneration paid by CLIENT'S insurance carriers(or excess pools) directly to ALLIANT in connection with ALLIANT's . placement of insurance for CLIENT. G. PARTY CLIENT or ALLIANT. Alliant Broker Services Agreement(Public Entity) 1 H. PROGRAM — The categories of risk and insurance placed on behalf of CLIENT and SERVICES provided under the scope of this AGREEMENT and listed in Addendum A. I. SERVICES — Any and all obligations of ALLIANT to be performed pursuant to Article IV of this AGREEMENT. J. CONFIDENTIAL INFORMATION — Information considered by its owner to be confidential,proprietary and/or trade secret including,without limitation, client information, data, recommendations, proposals, reports • and similar information, and work product. K. DISCLOSING PARTY — The party disclosing CONFIDENTIAL INFORMATION under this AGREEMENT. L. RECIPIENT PARTY — The party receiving CONFIDENTIAL INFORMATION under this AGREEMENT. M. KEY PERSONNEL — Those individuals on the account service team, designated in the attached Addendum C, who are responsible for ALLIANT'S role provided for under the Section IV,SCOPE OF SERVICE. IV. SCOPE OF SERVICES. Upon CLIENT'S request, ALLIANT shall perform the SERVICES for the categories of risk and insurance identified in the attached Addendum A. 1.Act as an advocate on behalf of CLIENT. 2.Work directly with CLIENT for all SERVICES described herein. 3.Assist CLIENT in identifying potential exposures. 4.Answer phone calls and emails, and field questions during regular business hours. S.Conduct and attend meetings with CLIENT when needed. 6. Respond to coverage questions and any other information requests in writing when requested by CLIENT. 7. Notify CLIENT of any proposed changes to KEY PERSONNEL who will be providing SERVICES under the Agreement resulting from this RFP with CLIENT. ALLIANT shall then submit a updated staffing plan and resumes for prospective replacement personnel to CLIENT for review and approval. Alliant Broker Services Agreement(Public Entity) 2 8. Notify CLIENT of any pending or actual material changes to ALLIANT"S business or insurer's business with who ALLIANT is insuring CLIENT(examples: changes in financial status or changes in organization structure at local or corporate level). 9. Identify necessary information to develop market submissions and assist CLIENT with collection and presentation of data. 10. Assemble and format CLIENT'S data into a marketing submission for consideration by insurance carriers,wholesalers,managing general agents, surplus lines brokers, and/or alternative risk financing markets. 11.Communicate with and secure all data required by insurance carrier,wholesaler, managing general agent, surplus lines broker, and/or alternative risk financing markets. 12. As appropriate, solicit quotes and negotiate insurance coverage terms and conditions and/or alternative risk financing arrangements, including terms, services, and premiums from markets with input from CLIENT. 13. If requested by CLIENT, bind alternative risk financing plans or insurance coverage and maintain financing agreements, insurance policies, and coverage without lapses. 14.Present complete proposal package to include quotes and declinations,coverage options, specimen policy form(s), and/or risk finance solutions to CLIENT in a detailed manner. 15.ALLIANT shall not accept or receive any direct or indirect compensation,gift, commission, revenue, renumeration, or other form of payment from any other source from the placement of insurance business with CLIENT. 16.Notify CLIENT of adequate A.M.Best Rating Company financial strength and • size levels of outside contracting parties to determine their insurance company's claims paying ability, suitability, service rec6rd, and financial stability. Notify . CLIENT when a rating change occurs with a carrier providing coverage to CLIENT. 17. Confirm policies issued conform to CLIENT specifications. When requested by CLIENT, forward copy of completed Policy Review Checklist used to review policy. 18. Provide insurance binders,certificates, and policies when requested. 19. Request, implement, monitor, and verify coverage changes requested by CLIENT. • Alliant Broker Services Agreement(Public Entity) 3 • 20.Provide claims advocacy services if a loss occurs,including but not limited to, working with insurance carriers, alternative financing markets, and applicable federal and state agencies. 21. When requested by CLIENT, communicate information to insurance carrier, report claims to the carrier or administrator, and monitor claims activity. 22. Provide claims reports when requested. Reports must include, but not be limited to,loss date, report date, status, loss type, incurred total,paid total,reserve total,recoveries, cause code,and litigation claims. 23.CLIENT and ALLIANT will agree that the policy will be direct billed from the insurance carrier. CLIENT prefers to pay premiums through direct billed so that all is clear on what is being paid. If any premiums are in consideration,these need to be direct billed through the insurance carrier and forwarded to ALLIANT on CLIENT'S behalf. 24. Verify that rates, premiums, bills, audits, and other premium adjustments are properly calculated and charged and confirm to CLIENT, in writing,that invoiced premiums are correct. 25. Provide CLIENT with estimated premiums annually for budget projections when requested. 26. When requested by CLIENT, provide benchmarking and best practice information regarding risk and insurance management. 27. Other services required to achieve new business or renewal objectives. 28.Notify CLIENT of new insurance products that address CLIENT'S exposures. 29. Work proactively to identify emerging trends and to provide.actionable information. 30. Coordinate data gathering functions and processes between all parties. 31. Develop a comprehensive action plan for placement,design, and marketing of new or renewal business, including recommended coverage, retention levels, a timeline identifying major milestones,and necessary data needed to obtain quote(s) and produce complete proposal packages. • • • Alliant Broker Services Agreement(Public Entity) 4 32. Identify the insurance carriers, wholesalers, managing general agents, surplus lines brokers, alternative risk financing markets that your firm intents to approach for quotes on behalf of CLIENT, including the amount of business your firm currently conducts with each, the underwriter(s)/contact(s) your firm will be working with, and your firm's assessment of the competitive advantage each may provide. 33. Prior to sending the marketing submission to carriers, supply a draft of the submission to CLIENT for review and approval. 34.Provide updates to CLIENT on status of placement action plan in a format and frequency acceptable to CLIENT. 35. As part of the complete proposal package, create coverage comparisons requested to facilitate CLIENT review of current and proposed coverage options. Documents should be in a form that can be shared with CLIENT should include an evaluation of any proposed endorsements. 36. Present alternative risk financing methods to CLIENT departments when requested by CLIENT. Perform modeling to illustrate the costs and benefits of risk financing methods. -Advise CLIENT on the costs and benefits of all appropriate risk financing methods. Search the market annually for the best available options for CLIENT. 37.Other Risk Management Services:If proposed,these additional services will be provided by ALLIANT at no additional handling or pass-through fees except otherwise noted. ALLIANT shall not be responsible for the failure of CLIENT to make premium payments. V. COMPENSATION A. Annual Fee.As COMPENSATION for the SERVICES,CLIENT shall pay to ALLIANT TWENTY-FIVE THOUSAND DOLLARS ($25,000) annually for three years commencing on the date of contract.Any mutually agreed extensions to this AGREEMENT shall include negotiation of the FEE prior to the expiration of the then current term. 1.. Changes in SERVICES.The FEE is subject to adjustment if CLIENT creates a new PROGRAM other than those listed in Addendum A, requests a change in SERVICES or if the CLIENT's size or organization changes to alter the time involved in the SERVICES.Tasks or functions that are not presently included in the SERVICES may be available on a "per service basis"for a separate fee subject to hourly rates as outlined in Addendum B. 2. Early Cancellation. If this AGREEMENT is terminated or canceled Alliant Broker Services Agreement(Public Entity) 5 mid-year, and within the first three hundred (300) days of the PROGRAM year, then the FEE shall be prorated with a minimum of fifty percent (50%) deemed earned. The FEE shall be deemed fully • earned if termination occurs after three hundred one (301) days of the PROGRAM year. In the event of a mid-term termination of this AGREEMENT by either PARTY,all excess COMPENSATION will be paid to CLIENT within sixty(60)days of the date of termination. 3. Payment.The FEE shall be paid annually within thirty(30)days of the anniversary date of this AGREEMENT and,if necessary,adjusted thirty (30) days prior to the anniversary date. Fee Reduction. When marketing and placing .insurance under this AGREEMENT,ALLIANT will request all carriers to quote premiums net of commissions. B. Revenue from Pool or JPA membership. Revenue Alliant may receive for placing reinsurance or excess insurance for .a pool or a joint power authority shall not be considered compensation paid by the.CLIENT when the CLIENT participates in a pool or joint power authority placement. • C. Disclosures. 1. Exclusions.COMMISSIONS for Notary and Fidelity Bonds,if any,are not included in the annual FEE or COMPENSATION. . 2. Transparency and Disclosure.During the time of this AGREEMENT, ALLIANT will, upon request, disclose COMMISSIONS received by ALLIANT, where possible, in connection with any insurance placements on behalf of CLIENT under ALLIANT'S "Transparency and Disclosure"policy,a copy of which is made available upon request. Pursuant to its policy,ALLIANT will conduct business in conformance with all applicable insurance regulations and in advancement of the best interests of its clients. In addition, ALLIANT'S conflict of interest policy precludes it from accepting any form of broker incentives that would result in business being placed with carriers in conflict with the interests of ALLIANT'S clients. • • Alliant Broker Services Agreement(Public Entity) 6 VI. TAXES &FEES,THIRD PARTY BROKERS AND INDIRECT INCOME. A. Surplus Lines Fees and Taxes. In certain circumstances, placement of insurance services made by ALLIANT on behalf of CLIENT,with the prior approval of CLIENT,may require the payment of surplus lines assessments, taxes, and/or fees to state regulators, boards, and associations. Such assessments, taxes, and/or fees will be charged to CLIENT and identified separately on invoices covering these placements. CLIENT shall be responsible for all such assessments, taxes, and fees, whether or not separately invoiced. ALLIANT shall not be responsible for the payment of any such fees,taxes,or assessments,except to the extent such fees,taxes or assessments have already been collected from CLIENT. B. Third Party Brokers. ALLIANT may determine from time to time that it is necessary or appropriate to utilize the services of third party brokers(such as surplus lines brokers, underwriting managers, London market brokers, and reinsurance brokers) to assist in marketing the CLIENT insurance PROGRAM. Subject to the provisions herein,these third party brokers will be unrelated third party brokers.Compensation to such unrelated third party brokers will not be part of ALLIANT'S FEE. C. Premium Financing. [Deleted by agreement of the PARTIES]. VII. PERSONNEL. ALLIANT agrees KEY PERSONNEL as listed in Addendum C will be responsible for performance of the SERVICES described herein. Should such personnel become unavailable to perform SERVICES for CLIENT, ALLIANT agrees to replace, as soon as practicable, such personnel with individual(s) of comparable skills and experience as determined by ALLIANT'S evaluation and subject to CLIENT'S right of reasonable refusal. VIII. INSURANCE REQUIREMENTS. A. Coverage and Limits. During the term of this AGREEMENT, ALLIANT shall maintain the following insurance coverage and limits or the equivalent self-insurance coverage that can be met through a combination of primary and excess policies: 1. Professional Liability insurance with minimum limits of$5 million per claim providing coverage for any errors and omissions that ALLIANT or its agents may make resulting in financial loss to CLIENT; 2. Commercial .General and Automobile Liability insurance with minimum limits of at least $1 million combined single limit per occurrence and $5 million in the aggregate for bodily injury and property damage. Alliant Broker Services Agreement(Public Entity) 7 • • 3. Workers' Compensation coverage in compliance with applicable law, and Employers' Liability insurance in the amount of at least$1 million per accident or aggregate. • B. Carrier Rating.All insurance carriers providing the coverages required by this section shall have a financial rating of at least an VII A-published A.M. Best, or an equivalent financial rating firm. Published reports will be used to confirm the insurance carriers' rating,unless ALLIANT has obtained the CLIENT'S written acknowledgment that an insurance carrier with a lower financial rating is permitted. C. Certificates of Insurance/Endorsements. Upon request, ALLIANT shall also provide to CLIENT certificates of insurance and copies of applicable endorsements evidencing the above coverages and limits,and will maintain these coverages during the term of this AGREEMENT. D. Ongoing Obligation.The failure of ALLIANT to procure and maintain the required insurance does not negate its obligation under this AGREEMENT to do so. IX. OBLIGATIONS OF CLIENT. CLIENT will cooperate with ALLIANT in the performance of ALLIANT'S duties by providing complete and accurate information as to CLIENT'S loss experience, risk exposures, and any other pertinent.information that ALLIANT requests. CLIENT shall promptly review coverage documents concerning the PROGRAMS delivered by ALLIANT for consistency with CLIENT'S specifications.In addition, CLIENT shall have the responsibility to keep record of and immediately report. significant changes in exposures, loss-related data, and/or any other material changes to ALLIANT. This reporting must be memorialized in writing and delivered to ALLIANT in accordance with the notice provisions below. • • X. CONFIDENTIALITY. • A. Confidential Information. The services and work product exchanged by the PARTIES under this AGREEMENT are to be used exclusively to carry • out the terms, conditions, and purposes set forth herein. The PARTIES acknowledge that during the term of this AGREEMENT, they may each exchange CONFIDENTIAL INFORMATION. Except as otherwise • provided herein or as required by applicable law,the PARTIES understand and agree that they will not distribute,use, or rely upon CONFIDENTIAL INFORMATION received from the other without the'permission of the DISCLOSING PARTY. 1. Ownership. Except as otherwise provided in this AGREEMENT, CONFIDENTIAL INFORMATION is and remains the absolute and • exclusive property of the DISCLOSING PARTY and/or its affiliates, Alliant Broker Services Agreement(Public Entity) 8 and is its unique and variable asset.Unless otherwise authorized by this AGREEMENT,no copies of CONFIDENTIAL INFORMATION shall be made without the written permission of the DISCLOSING PARTY. The PARTIES agree that,except as otherwise provided herein,they will not directly or indirectly communicate, divulge, or otherwise disclose any of the other's CONFIDENTIAL INFORMATION to any unauthorized person, firm,or corporation, and shall prevent,to the best of their ability, the unauthorized disclosure of such CONFIDENTIAL INFORMATION to others. 2. Exclusions.The following types of information shall not be considered confidential: (a) Information in the public domain or that becomes a part of the public domain, other than as a result of a breach of the confidentiality provisions of this AGREEMENT; (b) Information that is independently developed by either PARTY as demonstrated by the PARTY'S records; (c) Any item or data forming part of the CONFIDENTIAL INFORMATION that is lawfully known by the RECIPIENT PARTY, without any obligation of confidentiality or other restriction on use or disclosure, prior to the provision of such information by DISCLOSING PARTY; or (d) Information that is disclosed by a third party whom the RECIPIENT PARTY has no reason to believe has any confidentiality or fiduciary obligation to the owner of such information. B. Legal Process of Compulsion. Either PARTY is entitled to release CONFIDENTIAL INFORMATION as required to prosecute or defend any claim under this AGREEMENT; provided however, that the PARTY seeking to enforce this AGREEMENT shall take all reasonable steps necessary to avoid disclosing CONFIDENTIAL INFORMATION, including filing documents and papers under seal. A RECIPIENT PARTY may disclose CONFIDENTIAL INFORMATION pursuant to a valid order of a court or governmental agency with proper jurisdiction, or if such disclosure is required by law or regulation provided that the information is disclosed only to the minimum extent necessary, and provided that, to the extent allowed by law, the releasing PARTY shall give DISCLOSING PARTY sufficient advance notice so that it may seek a protective order or employ other lawful means to avoid or limit disclosure. C. Reasonable Efforts. The PARTIES agree to employ reasonable and customary business practices to protect and secure CONFIDENTIAL INFORMATION from unauthorized release or distribution and to limit Alliant Broker Services Agreement(Public Entity) 9 access and usage of such information to those employees, officers, agents, and representatives (collective, "REPRESENTATIVES") who have a legitimate need to know in order to provide the products and SERVICES under this AGREEMENT. The PARTIES further agree that those employees, officers, agents, and representatives who are privy to CONFIDENTIAL INFORMATION shall be informed about the confidential nature of the information and required to maintain• its confidentiality as provided under this AGREEMENT. The RECIPIENT PARTY shall remain liable for any breach of this AGREEMENT by any of its REPRESENTATIVES. D. Return of Confidential Information.Upon termination of this Agreement, or earlier upon the DISCLOSING PARTY's request, the RECIPIENT PARTY shall promptly return.all of DISCLOSING PARTY's Confidential • Information; including all copies, that was received in a non-electronic form, and shall destroy all information received electronically. Notwithstanding anything to the contrary herein, and subject to the confidentiality obligations herein, a RECIPIENT PARTY may retain on a confidential basis copies , of DISCLOSING PARTY's Confidential Information in order to comply with legal or regulatory requirements, as well as any and all(A)emails and any attachments contained in such emails, and(B)any electronic files,each of which are automatically saved pursuant to legal or regulatory requirements. E. Survival. The PARTIES agree that the obligations contained in this section shall survive the termination of this AGREEMENT, for a period of two(2) years,or longer to the extent required by law. Nothing in this section limits or otherwise diminishes the protections afforded to trade secret information or otherwise conferred by applicable law. XL DISASTER RECOVERY;CONTINUITY. ALLIANT agrees that it has a disaster recovery plan in place that is intended to secure, and if necessary,restore information adversely affected by a security breach, force majeure or natural disaster. In addition,ALLIANT will make commercially reasonable efforts to ensure that,at all times, it has a sufficient number of trained personnel on hand to meet its obligations under this AGREEMENT including in the event of a force majeure,natural disaster, or pandemic. XII. ETHICS AND CONFLICT OF INTEREST STATEMENT. ALLIANT shall conduct its business so as to fulfill all legal and ethical requirements, and standards of the industry and the applicable state(s)in which SERVICES are rendered, and shall place the best interests of CLIENT ahead of .Alliant Broker Services Agreement(Public Entity) 10 any other concerns in the placement of insurance services and products.To this • end,ALLIANT: A. Will adhere to its ethical obligations to CLIENT to deliver honest, competitive, and meaningful service and advice on the placement of any insurance products,services,or coverages,and to provide access to an open, fair, and competitive insurance market place; . B. Will exercise due diligence in making a full and complete disclosure of all quotes and declinations from all markets contacted for each specific line of coverage, including the date andtime of contact and the name, address, phone number and, to the extent available, email address of the individual contact for each market; C. Will make every good faith attempt to avoid even the appearance of a conflict of interest between ALLIANT, CLIENT, and any provider of any insurance product or service, and will promptly notify CLIENT of any real or potential conflict of interest; D: Agrees to provide to CLIENT a copy of ALLIANT'S own Ethics Statement or Code, or ALLIANT'S Compliance Statement, or to make such statements available on ALLIANT'S website; and E. Will request that all insurance carriers show any commission rates on their insurance policies and will otherwise ensure those rates are known'to CLIENT. • • XIII. . TERM. The term of this AGREEMENT shall be effective from September 1, 2024 and ending 12:01 a.m. September 1, 2027 (i.e.,three years), unless cancelled pursuant to termination provisions set forth herein. This AGREEMENT shall have an anniversary date each September 1, for the purpose of reviewing COMPENSATION and optional extensions. XIV. TERMINATION. This AGREEMENT may be cancelled by either PARTY any time upon ninety(90) days' advance written notice delivered or mailed to the other PARTY in accordance with the notice provisions set forth herein.In the event of termination or expiration of this AGREEMENT,ALLIANT will provide CLIENT with reasonable assistance in arranging a smooth transition to another broker. Except for this transition assistance, ALLIANT'S obligation to provide SERVICES to CLIENT will cease at 12:01 a.m.upon the effective date of termination or expiration. Alliant Broker Services Agreement(Public Entity) 11 • XV. NONASSIGNABLE. This AGREEMENT is binding upon_the PAR libS hereto and their respective successors by merger, sale, consolidation, or reorganization. This AGREEMENT may not be assigned or delegated without prior written consent of the other PARTY, except that consent shall not be required in the case of a merger, consolidation, or sale of substantially all of a PARTY's assets. XVI. MATERIAL CHANGE. In the event that CLIENT operations change substantially by merger, acquisition, expansion, or other material change, thus changing the scope and nature of exposures, losses, and/or insurance program(s), the PARTIES will negotiate in good faith to revise this AGREEMENT'S compensation arrangement as • appropriate. It is agreed and understood that a material change shall include a change in existing coverage or limits,and/or lines of coverage. XVII. RELATIONSHIP OF THE PARTIES. • At all times and for all purposes,the relationship between the PARTIES is intended to be that of independent contractors and there is no intent to create a joint venture relationship, and any person representing ALLIANT, shall be an independent contractor to CLIENT, and the AGREEMENT shall not in any way be construed as a contract of employment between CLIENT and ALLIANT'S agents. In addition, the PARTIES agree that, except as otherwise provided herein, CLIENT shall not be obligated for any expense incurred by ALLIANT in rendering SERVICES, or by engaging in any other transaction or conduct arising out of this AGREEMENT. •XVIII.OWNERSHIP OF BOOKS AND RECORDS. The PARTIES shall each maintain normal business records related to all business generated under this AGREEMENT. Upon reasonable request, and subject to the confidentiality provisions set forth herein,the PARTIES may each obtain from the other copies of all policyholder documents, including but not limited to policies, binders, certificates, endorsements, underwriting submissions/applications, and loss data in the other's possession, custody, or control with respect to all business generated under this AGREEMENT. XIX. INDEMNIFICATION. A. In the event that ALLIANT, its agents, employees, representatives, or assigns, negligently or intentionally violate any law or regulation, any provision of the AGREEMENT, or any written rule, regulation, policy, procedure or similar instruction under the PROGRAM, ALLIANT shall indemnify, defend, and hold CLIENT harmless from and against all loss • Alliant Broker Services Agreement(Public Entity) 12 and damage, including any reasonable costs or expenses (including attorney's fees),incurred by CLIENT in connection with such conduct. B. In the event that CLIENT,its agents,employees,representatives,or assigns, negligently or intentionally violate any law or regulation, or any provision of the AGREEMENT, CLIENT shall indemnify, defend, and hold • ALLIANT harmless from and against all loss and damage, including any reasonable -costs or expenses (including attorney's fees), incurred by ALLIANT in connection with such conduct, provided, however that CLIENT does not waive any defense of sovereign immunity that may apply. XX. NOTICE. All notices,requests,and other communications given under this AGREEMENT,shall be in writing and deemed duly given: (a) when delivered personally to the recipient; (b)one(1)business day after being sent to the recipient by reputable overnight courier service (charges prepaid); (c) five (5) business days after being sent by U.S. certified mail(charges prepaid); or(d) one(1) business day after being sent to the recipient by fax or email transmission. Except as otherwise provided herein, all notices, requests . or communications under this AGREEMENT shall be addressed to the intended recipient as set forth below: To CLIENT: To ALLIANT: . Carleen C. Patterson Senior Vice President 16000 N. Dallas Pkwy, Suite 850 Dallas,TX 75248 • Carleen.Patterson@alliant.com with a copy to: Alliant Insurance Services,Inc. Attn: General Counsel 701 B Street,6th Floor San Diego, CA 92101 XXI. WAIVER No provision of this AGREEMENT shall be considered waived,unless such waiver is in writing and signed by the PARTY that benefits from the enforcement of such provision. No waiver of any provision in this AGREEMENT, however, shall be deemed a waiver of a subsequent breach of such provision or a waiver of a similar Alliant Broker Services Agreement(Public Entity) 13 provision. In addition, a waiver of any breach or a failure to enforce any term or condition of this AGREEMENT shall not in any way affect, limit, or waive a PARTY'S right under this AGREEMENT at any time to enforce strict compliance thereafter with every term and condition of this AGREEMENT. XXII. ENTIRE AGREEMENT MODIFICATION. This AGREEMENT contains the entire agreement between the PARTIES and supersedes and replaces all previous agreements or contracts on the subject matter described herein. The AGREEMENT may be modified only by a written amendment signed by authorized representatives of both PARTIES. XXIII.SEVERABILITY. If any term, covenant, condition, or provision of this AGREEMENT is held by a court of competent jurisdiction to be invalid,void,or unenforceable,the remaining provisions shall remain in full force and effect and shall in no way be affected, impaired, or invalidated. XXIV.APPLICABLE LAW. This AGREEMENT has been executed and delivered in the State of Texas,and the validity, enforceability, and interpretation of any of its provisions shall be determined and governed by the applicable laws of this state,without regard to any conflict of law provisions. XXV. DISPUTE RESOLUTION. Any dispute arising under the terms of this AGREEMENT that is not resolved within a reasonable period of time by authorized representatives of the PARTIES shall be brought to the attention of the Chief Executive Officer (or designated representative) of ALLIANT and the Chair(or designee) of the CLIENT for joint resolution. At the request of either PARTY, the CLIENT shall provide a forum for discussion of the disputed item(s). If resolution of the dispute through these means is pursued without success and upon the PARTIES'mutual agreement,such dispute may be submitted to mediation,or either PARTY may elect to and pursue any rights and remedies by legal action.In any dispute arising out of or under the terms of this AGREEMENT,the prevailing PARTY shall be entitled to recover its legal fees and costs from the other PARTY to the extent allowed by applicable law. Any such arbitration or legal action shall be venued in Brazos County, Texas, unless the PARTIES mutually agree in writing to another location. Despite an unresolved dispute, ALLIANT shall continue without delay to perform its responsibilities under this AGREEMENT.ALLIANT shall keep accurate records of its SERVICES in order to document the extent of its SERVICES under this AGREEMENT. Alliant Broker Services Agreement(Public Entity) 14 XXVI.HEADINGS AND CONSTRUCTION. The PARTIES agree that the headings and sections of this AGREEMENT are used for convenience only and shall not be used to interpret the provisions herein. The PARTIES also agree that the terms of this AGREEMENT were jointly negotiated and each has had an opportunity to review and discuss each provision with legal counsel, to the extent desired. Therefore, the normal rule of construction that construes any ambiguities against the drafting party shall not be employed in the interpretation of this AGREEMENT. SO AGREED. BRAZOS COUNT ,TR AS ALLIANT INSURANCE SERVICES,INC. By: y: Title: Co Lt Ntrri ZJLO Q Title: Senior Vice President • Alliant Broker Services Agreement(Public Entity) 15 • ADDENDUM A ALLIANT agrees to provide SERVICES for the following PROGRAMS of CLIENT: • 1. Cyber Liability 2. Malpractice Insurance For additional compensation, CLIENT may obtain SERVICES from ALLIANT for programs not listed in this Addendum A. The terms, including without limitation compensation, for ALLIANT's provision of SERVICES for additional programs and services must be mutually agreed to in writing by the PARTIES. Alliant Broker Services Agreement(Public Entity) 16 ADDENDUM B ALLIANT agrees to provide optional SERVICES related to the following PROGRAMS of CLIENT: 1. Cyber Liability • 2. Malpractice Insurance CLIENT may obtain these optional SERVICES from ALLIANT on a"per project"basis • subject to the following hourly rates. The terms, including without limitation compensation, for ALLIANT's provision of SERVICES for additional services must be mutually agreed to in writing by the PARTIES. SERVICE • FREQUENCY/COMMENTS COST Cyber Insurability Risk On engagement with annual refresh of Y Included Assessment.(LIRA). • the County's cyber security footprint. j`rt .' ,___�'' _ Advanced Cyber • On request,cyber risk assessment, ^ $25.0-$3.00/hrl Security Consulting incident response readiness, security architecture and controls • Cyber.Technical , On request,MFA,PAM,EDR,•IR,. f;T. $25.0$3001hr Security Solutions MSSP,Recovery Restoration.' �; • • Claims Audit Services On Request subject to project 4 $250/iour .. specifications t • • Alliant Broker Services Agreement(Public Entity) 17 ADDENDUM C Team Coordinator Carleen Patterson,Team Lead* Account Manager Ricky Pray,Account Executive* Marketing and Risk Management Specialists Courtney Ramirez, Cyber& .Healthcare Specialize *Denotes KEY PERSONNEL • • • Alliant Broker Services Agreement(Public Entity) 18 ORIGINAL s ; 111, 1101111 iftlill et r ' illiiiiiilli.lik% • '`! ` ► Mlliant ..,.. . ♦ f • r �• i • . _ • Alliont Response to `F. 1•'r• d. :,. ,. �,I Brazos County, Texas _ - r�r es: ! ~`=e: % R• . • IN Request for Proposals (RFP) No. 25-01 • 0 • Cyber Liability & Mal-Practice Insurance , f Al 'T'' •,•• .• '%. j • ' 1.41 August 6, 2024 I 2:00PM (CDT) 1 -i's' i 41 - • l , '04 Aunt Insurance Se,ryices, Inc. - - -- e 16000 N pallas Pkwy!Si i1e 850, Dallas."fx 7;248 % - • -,�. . 'Lice #OC3�i861 1 �www.olliont.corri 1y `�r. �`" ' .: . . .:.. '1 ..:':. . . . `.4•..'/ .e-. . . .A % . %•41 . . .4 . .4:.4' .I, -- - . • August:6,.2024 • Brazos County • :•:''Attnf'Kaitlyn Battles;'Assistant Purchasing A. gent . . Purchasing.D•epartment : - • • .... .200 S.Texas Ave.,.Suite:352 - • - - • - : .. :.Bryan,TX 77803 :. -.- : :: .. . .. .. Submitted_via Hard Copy . : . . . • . Response to Request for.Proposals (RFP) No.25-010 for'Insurance Brokerage'Services for :.:Cy -Liability&Mal-P ce Insuran ractice - : .•-. •••• • ..... . • • ' •• .Dear Kaitlyn Battles,. ' ' - - - • ' On behalf of the Alliant Insurance:Services,.Inc. (Alliant).team,we are:pleased:to submit our.-response to Brazos Count ,TX(Count ) Request for Pro osals- RFP No 25 010•for:Insurance Brokerage; : :.• ' :Services for Cyber'Liability&Mal-Practice Insurance.Our response:highlights both-the•depth of our::- •• : "' public sector.experience,as well as ourdesire to partner with the County. : : ' • - Working with over 10,000 public agencies-across the country we=are uniquely qualified to serve as :..•:your risk management-partner.Alliant has a long history of providing insurance brokerage and risk ::.• :•: •:• • consulting-services to large.:L.S: public entities.Our'depth of experience;seasoned staff and.client-. centric service model eliminates any learning curve and allows us to hit the ground running: • - • • • - ' ' Alliant:is-the nation's leadin.g'publ.ic entity-focused insurance brokerage.firm.-Oui long list:of-public ' • " entity clients.confirms our abilities:as the recognizedlindustry leader:We are proud of the . - - ::'.•accomplishments:they represent.We are•committed to our.reputation as an aggressive.:broker ::"working diligently•to meet our client's a result of:this client-centric approach, retention rate:is 98%—a testament_to our superior service and delivery:processes. . :.Our ex erienced'proposed team is prepared.to_answer an : uestions that mayarise.asyou perform:: P . Y... . . -••• • - • your review We look forward to further discussing.Alliant's unique capabilities that will most : .. certainly support Brazos County into:the future. - •• :•: Sincerely, • .•..• . • -- - - • : Carleeri. .atterson,ARM-P,CIC;.CRM __ = `. ." -- - ' Senior Vice President&Binding Authority • . . - Public Entity& Hi•gher Education Practice Leader 214-97.3-9811 . :-: . - ... . : : -• . . carleen pattersonC�alliant.com, ' .. • ..' •. Adiant insurance Services,Inc.. _ . . . . . . .. : 2r 16000 N.Dallas pkwy Suite 850.Dallas,TX 75246 •� •• • ••CA License Na.OC36861'I alliantcom . RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE .. . .. . - - BRAZOS COUNTY,TX I AUGUST 6,'2024 .: '"Table of Contents . :."..a. Approach of Services. : :' 04. ' • ••• b. Past Performance on Similar Projects of Size and Scope_. 25. • • • c. Resource.Availability " •• - " " .... 36" • -. -d: Fees : : : : : 44 e. Additional Information •. 45 • Appendix 75 : :.•:. A. :State:of Texas Brokerage Licenses " B. Team Biographies . :• • . C. Sample Coverage Comparison " - D.':Sample.Policy Review Checklist . . E. Sample Brokerage:Service Agreement:. F. ::Required Forms • • • G. Fee Disclosure:Language :. •-• : • - • . RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE •. . BRAZOS COUNTY,TX 1 AUGUST 6,2024 a..Approach :o.f Services :. ' • A. Provide a statement of. Proposers service.approach and describe,any unique benefits to the County. • from doing business with Proposer. .: Alliant is:a-full-service insurance.brokerage and:risk.consulting firm:with the ability, resources, and :• . -desire to create along-term brokerage and service relationship with the County.:Alliant.has grown to. .- become the leading.- public entity broker::due to a ••culture: emphasizing :customer service,-• entrepreneurial spirit,and creativity_forthis industry. : Our proposal emphasizes"our ability to exceed:your criteria for selecting an insurance.brokerage and _ " -: :: • • consulting_services partner::In our response, we.will demonstrate numerous areas that we will bring' . . significant value to the County: Highlights of those include: . . . Dedicated Public Entity and Healthcare Practices . • " " " /•\ :•:.At Alliant, we:are-proud of our:long.industry tenure:and leading position in•serving - - - our Public Entity clients:We continue to heavily:invest in this sector and have a-highly. - • ,' .,,.. ., . experienced team of=more.than 225.associates;exclusively dedicated !to the public.. - - • entity community:and over 125 dedicated to'our clients providing healthcare.services.. . . Cyber and Liability Expertise - - - - - . . Alliant.dominates.the,global Cyber Liability marketplace for public entity accounts, : • - • • . •l -. '" managing the-placement for many of :our 10,000+•public entity clients, including • - ::i u 'I ; . : thousands of county and municipal governments.Along with the thousands of cyber ... - o.. °-_•- policiesplaced annually,-Alliant medical-malpractice coverage for manyof the: . • . '- placesP 9 hospital systems, healthcare distriets,lend municipal clients nationally and:in_Texas. • Hype!Focused Service ' • • • - 0 ... : : • We wily seek to comprehensivel .understand•the County's operations,::goals, risk• • •O •. profile and exposures.We will seek:to.'not only meet but to exceed all service-related • expectations of the County.•• : ' •' ':-' : • Industry Leading Analytics -. - ". . - r, Alliant's analytic tools.will provide the Coun with clear pprojected results that:willgive ' . • , = r Yt tY P J • • '• -.." I you the knowledge and insight you need to:.i lake:informed decisions:regarding all :. as•ect of yqur.cyber and medical'malpractice ro9rams. : :. - P .. P .. : Collaborative Marketing Approach that:Enhances Market Relationships • :- • Brazos County and Alliant will develop proactive, long term.strategic planning and - . . . . • ' ' _ ; - " " goals. We will embrace and foster-strong relationships in the insurance market that -•••=— ,,, ` will provide.stable and supportive program options. This will be enhanced through • . •—.. = underwriter meetings.-that allow for unique:client/underwriter/broker'engagement. : •. • :-4-: : • - . . . : ' .: � 11/ian • RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE •• . '• -' BRAZOS COUNTY,TX I AUGUST 6,2024 a: Approach :o.f_Services ;_ . .•:. : ••Global Market Access - :' ::- :+ Our'unique structure allows:us.unencumbered access to the global insurance market • • .. . .. . • through the.utilizatiorrof the Very best resources and intellectual ca ital.available in ::the industry:This global direct access.minimizes the:need forthe use of wholesalers • ' ' ' which ultimately reduces your total cost of.risk._ - .: " • - . . .l . . . C it'.. t t S .. Clai - &:R' k Control Ad .. . . Unwavering omm� men o upenor aims isvoca : . ,.�-. • Through our seasoned team of claims-professionals,we will drive successful/outcomes _ i r,` and recoveries associated with catastrophic:losses. This will:also involve pre-loss -.• ••:•:: • ' planning'and constant communication with all stakeholders during all phases of a'' :- - .:catastrophic.event :Our risk control specialists will work with:the County identify : • • • ' strategies that mitigate or eliminate potential losses. • • . : • "• Trans area ' ' • - • . ' Alliant will be completely transparent when.providing•services to the County.The fee. we have proposed will;be our sole source of:compensation.-We do.=not own any .... wholesale/intermediary firms'and will not•earn undisclosed compensation .through =their use. At--the County's request;:we will provide an annual income-statement ... . :. outlining:the compensation;received. •'•• ' ' .• : - : - In summary, Alliant holds;;itself:to the highest standards- of integrity and professionalism. We - - • understand both.insurance b-uyers and:sellers have long memories,and we know-our.reputation is our. . . - =: -:most:valuable corporate and personal:asset:'As such we recognize:the significance of:our role as the :- County s•representative to the insurance underwriting:community:We endeavor to thoroughly answer • - :• all your questions; however;if we•have missed any areas,please do not hesitate to let us know.We welcome your comments and look forward:to.continuing:through.the selection process. Our clients 'are our best evidence of excellence, and"We encourage the County to investigate :our success in managing•other unique and:innovative programs•with our client references.::: .. ' B. DescribePropos'er s,.approach to.the required services identified in this RFP.;Be.specific in 4:descri;bing,''.- • approach. ... ::Client Service and.Marketing Approach • ... • ' ' Over the:man years of collaboratin •with clients.on a.national level;'we:have develo•ed a rocess Y9 P P .. .. called the Defined Client Service and Marketing Process which acts'as:•our service and:marketing :• guide and allows:us-to continually put our client's best interests in mind. This:process_includes the . ' ' transition, service and marketing .activities illustrated below: Throughout.the implementation:of the' ' ' -- •' Defined Client Service and.Mar-keting Process;�we continue to monitor•market conditions,including .our experiences with.similar entities, to.make-sure the County:has the most up-to date information-'. •: :.: :available and is considering all feasible:options. When evaluating those feasible.options, we look at:•: alternative risk financing options; program structure alternatives,including limits and deductibles,-and - - . . ..,, emerging'carriers,which may have an appetite for the County's risk. • : - 5 iant : : :: . . : : RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MALPRACTICE INSURANCE BRAZOS COUNTY,TX I AUGUST 6,2024 a :Approac:h:o.f.Services :: . . .. .. 1: : : . •2 3.. = 4 5 : . • Transition& : :' ' ' Risk& :-:• :` •Renewal • : Submission :Underwriter :Analysts ::Coverage Strategy-:: Process :.•:. Meetings.; :->:. • • _ _ • • 180 Days Prior to :-: ' . :- 180 Days Prior ' - ••150 Days Prior to :- • ' •120 Days Prior to _• : ' 90 Days Prior to • Renewal Renewal Renewal :•Renewal Renewal : : :• : 9 : 8 . . mary&: • St .. _ :::Renewal ::-Bind• : Sum - e • ' Negotiations -' Items': .: - •• wardship •- •, � . :: •::.Negotiations �P[opo5ai Documents: Open i: 60 Days Prior to..•: ''• ' :: 30 Days Prior to' •: .•• -Prior to Renewal ':•.•: '•- -Post Binding •-60 Days Post -•• - • . ' ' ' ..•. Renewal ' . • ' . •..•Renewal. . . ' . . . -Binding • Transition.Plan/Analytics&Diagnostics(1:80•Days Prior to Renewal) .: • • • • . .' Once:the*County appoints:a Broker of Record,:the first step is.to.transition the workflow'-: Transition&. : , : : : ` •:. • ' ' away• from the current broker. Once.official) a ointed,:we: can be in::our.:work Analysis:_. .. . ;. .. .. . .. Y PP 9 .. ..: • - • • - - - immediate) beginning discussions`with•both domestic and global markets, so the. •• •. • •:..•:180Days:Priorto Countys.credentials arepresented to as manyglobal=insurers as possible.We also can:..:: •. •: :: • Renewal : •:continue our study on the most advantageous direct or.intermediary.placements for . • • .. .. the County's programs. : : .. . • • • ' •• - : ... . .We understand.the transition:phese.is a:time when errors.may.occur due to a variety.of: ' •• - -..-reasons. However,:Alliant has the:proven capabilities of working with complex•cyber : : end medical malpractice.liability:programs•and is best suited to.help°the County move. ,., i : . • into:.the:next phase of insuring your operations.-Alliant prides itself. as a:broker who:.. : - • : :understands you•on_a: personal level:Your appetite for_risk,:.experience with•certain ... : insurers,,and overall:risk_philosophy is•something.we are experienced;and:skilled:in :- perform ng.Our knowledge of the County's operations will pay di iderids'in the overall .. . , ;formation'of your program: - - • • - : :2 Risti:&.Coverage Prof le:(1.80 Days Prior to Renewal) • • ' For coverage assigned to:us,:we•will develop:-a Risk Profile unique:to the:•County..We: : • . . - will compare:this.Risk: Profile to your..current insurance coverage to determine•any : Coverage:: .. . :. • serious or unanticipated;gaps that exist, reviewthe retentions and;insurance limits,and.: • . : : • ' ' • - :.. :18o'Days• Priorto provide.you.:with a written:report:outlining(Air,observations and recommendations. Renewal : ' Renewal Strategy-Meeting (150 Days Prior:to.Renewal) •• •• ' At least:150 days before your, major renewal: date(s), we will coordinate a Renewal::': ':- : . . , Renewal. . . . :. .' Strategy Meeting•to:.._ : '. . .. .. •- • :.: Strategy.; --: . :: :: .. - . • - ' ' ,. =moll ' •- ' >:••• -Review our Risk and Coverage Analysis,the resultant Risk Profile,and the - - - ' • • :: .150DaysPriorto :: :.adequacy of your current:insurance portfolio::: = :. : :: • • Renewal • .. . • :.-:•) Discuss recent renewal results for similar clients.;: : • .. RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE .. • .. .• BRAZOS COUNTY,TX I AUGUST 6,2024 :.a._Approach :of Services :. :. •- : :: .. • :' : :-> Provide an analysis of viable;underwriter alternatives,their capacity,and "" ' deductible preferences • >* • "Obtain:yo•u•r::thoughts on the;desirability ofany market; i:e.,your history with that carrier,the:carrier's financial rating, etc. .• - • i • :•Provide renewal pricing:ranges and/orprojected budgetary:%increases. - r': 'Suggest-a•renewal"timeline and renewal'options.._•- : : "" : > Update:the'County on the current insurance market. ••• :' - " "• Our:goal. ou with:a concise re oit:outlinin our.mutuall agreed a on:':-= . . 9 P Y P ::-.9 Y' 9 : P' :. . . : :- • • 'game plan. - ' :.' • :. '..'. . U writing Submis on.&.P esentation ( 20'Days Prior to Renewal)`: ' 4.--. Underwriting si r 1 •=- ,. :Ideally, we commence:preparing underwriting submissions"120 days in advance.of the Submission. '.. . :: :: .. • .. . renewal.The underwriting submissions:we"prepare are:unrivaled,in our industry::Our Process - • "•• : responsibilityis toportray•with: integrity, your.unique Risk Profile"for"each line o# " :...: .. .. . .. .. . .. ' : :covers a Your•underwriters will know our submission:will-. ortra. our unique risks and:.: ' 12oDay:Priorto g ;" P YY unique:;. ." .. Renewal ..-:: .. .. .. .. operations correctly,:succinctly arid in-a.:clear and easily:understandable format. We • - • • encourage meetings between you and the underwriters. ::" . : " " .. ' . : :our goal is to-distinguish you from:your•peers, and w.e:do so.by creatingfirstdass • • • underwriting presentations to demonstrate:yo.ur unique risk characteristics,We will'help .- you='structure the materiaf,•end provide:=input_-and guidance:_'on;'the graphic:' _ '•'.';- . . : :representation of•your unique results,.risks;and operations. : : ' ' ' . • : Underwriter Meetings`(90.Days Prior to•Renewal),:. • • - : . .We will coordinate all'underwriter-.meetings:benefiting.the. County and:our.renewal • ' '- Underwater- : • .. • • .strategy.We believe"developing personal relationships with your.underwriters is-critical Meetings: '-• • ;• • ' ' • . -. ' to a:successfuf renewal.Where:possible;we will attem_ pt to schedule these meetings"at: • . : : : ' ' - .:..':9o'Da'ys:Priorto your.office or via virtual m eetings, if appropriate.•• •• • •• Renewal:.. 6 Negotiations(60 Days:Prlior to:Renewal) .: - . •• . . • • •• __ '" . • . To execute a successful r:enewal,:we must focus'on two keyareas-:market canvassing ' Negotiations,' and the exploration Of:options.At our'Renewal Strategy.Meetin we will have"reviewed " " • - ' • the:listing;of all:Market alternatives,'solicited:your_input,"and agreed.to those'we-want:.- , : . - ' ' • ••60DaysPriorto to approach:We will review.alternative limit,retention,:and coverage structures.We will. Renewal.. provide you with weekly renewal:updates to keep you. informed and to::get:your feedback and•thoughts on the underwriters' responses:: • :: • .. :' : . _7.- . . Iliant .. . .. .. RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE BRAZOS COUNTY,TX I AUGUST 4 "a::Approach :o"f.Services : . •. :. : ---.-: Renewal Proposal:&Analysis(30:Days Prior to Renewal):" " We: are"aware that while our.clients want to have-a bottom-line comparison of al( - : -.` --•:: :: •• '•Renewal. .. - ... "Proposal., :.:renewal•alternatives, they also•want to: know the intricate details.00f each:quotation. ;, .: "'Therefore,we: re area formal renewal. ro osal featurin both an Executive Summa �.. . P. .P 9: rY P' .P .. : :::'."30Uays'Priorto . and::a.-detailed•Coverage Analysis'section: This,section will detail'and: highlight any::': : : .: .Renewal coverage enhancements• :or reductions, as well,'as:our recommendations. Our analysis -:` : ' :will help you makera.more educated renewal decision. : ' : :.-:. . .. - •-QQ Bind Coverage(Prior to'Renewal) " •"' : =Once you have:reviewed.your renewal,options and have:selected an alternative/we will - • - • . •:'• immediatel ... . : Documents ,,, y process;the following: documents• , all designed'to=be completed:before •: �� your''renewal date: :• •'• • " •• Prior to Renewal " - •. ,' Confirmations of Coverage""-. :': " •• • " •" ' • • .: > Certificates'of•Insurance -: : : • i • :•Premium Financ•e:Agreements.(if applicable):.-: • . )• Claims;Reporting Instructions. , : : • " • ... • " - '•• • : > Program.Limits Charts .• .. • '" "" Desk Reference&Open Items Report(Post'Bin•ding) . •. •We will create•a,Desk;Reference that.includes insurance summaries for each.'bound Summa y& "' : ... . . . :.. •:. • "::'.-O"penItems coverage,:claims reporting..instructions, and:contact information:'for.your 'dedicated:•' . -:_. : 'miiiim ■ service team. Our MonthlyO eri Items Reports and imeetings are"formalized:events --- - Post :helping bothus and;your underwriters stay focused on:unresolved items and allowing . 2 us regular opportunities to discuss:new:risks or operational issues. :' • Stewardship:Report/Strategic Planning Meeting(60-90:Days'Post Binding):- . "- -• •--.The Stewardshi Re ort and Strate: iic Planning .are.desi ned to evaluate our p: P 9 . Meeting. _ 9 -:• performance, review the :results of your renewal,"discuss any::new operations, or: :'" = ,-:. • — ac uisitioris you are contemplatin identifynew:and emer in risks,•u date you on:'; . . .G' Y.._. P gr. . . 9, 9 P .... . . . r>o ndinysi:'. : •recent market.conditions/trends,and ian•our next renewal,strate meeting" : •• 8indiny 9Y g. . :. .;Sample Timelines: -. - "" "" " "" "" We un:derstand,the timeline:may becompressed depending on the:date:.o..f.award and the:County`s October:1st:and 24th renewal:dates. The following timeline.is a-typical:timeline we would ruse during„ the renewal processwithourciients. . o 'g - - Responsible . m : . .. v F Q Party .. a v a o 0 :': : Confirm Marketing Timeline' County . " • • Safety/Loss Control"Manual : . . I j :-County,-Alliant Meeting-Of needed) • ;. " `�: '_. ._�._ _ �. " :' - • :' . . 8_ ..M. ant ; RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE " ' BRAZOS COUNTY,TX I AUGUST 6,2024 :.a::Approac:h of.Services ;; - . v, r o — = N - Responsible . N v m v v m -- Party. . . ti - ac . - � °v v O O • . . :: • Gather Underwriting Data • - - - •- •' •' -County,Alliant::.' • ' - ' .. • ■ _ yi 1. - I`' ' ---'- -'- —... - Prepare Submission to Carriers _��■ • _: •:Alliant_ • , Marketing"Overview,Safety, :_ : • - _• :. . :: nty,:Alliant • •• •• .- . . Claims:_&.fxpectation_s.Meetin • _ . . ' •' ' •' ' - - • . Cou • • S• ubmit underwriting data to. g ;' — select-markets ,• • !: _ :Alliant ' Hold Carrier'•Meetin - '' .County;Alliant.. . • _.:._•vim,;:,-s ::::•. zr-.r (. - I - . Carrier Underwriting. :®■�': _s: •Carrier • • ; : •• ' Carrier-Quotes Due Date ''- :. Carrier: - • :.';. • • ' ' ' ; ---- .. Marketing'Presentation to the - - ' • County, • -County,Alliant. Leading.Carrier presentations•to: - - • • ' .. .. County,;Alliant the County.(if needed) . . ' Final Negotiations and.carrier . • ;:'_ ' •County,:Alliant . . selection ...---,a: ..-. -- :. -''---- - . - . :' County.Delegation of Approval:to : . . . . • :' : : Bind.Coverage : . .^ : , . . . .. ' •• .... . .. - ------- " . •, _ � . � - County Bind Coverage _ i . County..County. _ ' . • Premium/Collateral Due • " County Marketin A roach Given our:stature as the acknowledged leader in the public entity sector;we:not only have:immediate - • •;: :'access to the worldwide insurance::marketplace but find:•that=.insurance carriers,•solicit us for .- • ••• 'underwriting, opportunities. The marketplace .virtually comes: to us, given.'our: reputation of . - .• ' professionalism:and competence in:this highly:specialized sector, thereby.enabling us to'sel.ect':the :: • ' ' ..• ,most appropriate•carriers for our many clients'' diverse :needs: We identify:preferred insurers by. • • :..::individual coverage requirements and-several key elements;,including: = = . > Market.Stability—;We•evaluate an insurer's!commitment to class of.business operations•or •• •• -type' of exposure as' evidenced bytheir'histor •,.,stabili_ of Management,.underwritin .. . , rY tY9. .: flexibility,:::' : : -' ' - : and'.long-term philosophy. We also :frequently approach-.the, reinsurance • - • - - :_marketplace•on a:direct basis to:secure longer-term ommitments,.: - ':Financial Strength':-We'evaluate several:factors such as common industry ratios;:(surplus, debt,etc.);:A:M.Best Guide analyses,history,Maryland"admitted"insurer status•and worldwide`:'• � :. • • '• " ' • presence.:It'is always,our preference to use Admitted insurers, but we find:that in many cases:': -• ;:(particularly as the insurance market"hardens'')•the best terms;are.only.available through Non- - - - - - -• : : - -Admitted carriers•(where'rates:and:filings•are'not required).The•financial•analysis is:therefor:e• • , • :: :. -.. : :: even more important,where the:Admitted carrier protections are not available: : = :. • • • Illiant - • - RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE •• BRAZOS COUNTY,TX I AUGUST 4 < . :,a::Approach :of.Services :: :-•• . .: > " Fleicibility—We continue-to=test market response new and.innovative program.structures : " •• :.•,. and manuscriptforms.The success of.Public Entity platform:was due to our ability to negotiate :.•:. :: a new program structure.with an'open-minded underwriter: . . •• " • ::Capacity—As we structure.large loss limit:coverages at competitive premiums, it is:esseritial fo identify:global.markets with significant financial resources. • " .. In terms:of marketing the;progr:am to underwriters,:.there are three approaches that::Alliant•will •• • • • •• •.., co.them. whichwould,suggest pursuing:-all o m,to,ptions in tandem the best possible value. It is " • important-to: note"that•no::other:broker has'access:to•Alfiant's-proprietary: programs. As.they_:are• " " " • exclusive to our�firm,we are the only that:can utilize them as leverage in the marketplace:•Using • sthis.approach when marketing the Countys`program will p•rovide..the County With the;'.'best of both:•.•• . :•:-:worlds°and is really the:only way to ensure•that no stone is•left:unturned in this:hard market cycle. "." " ' •:•• We would ro ose,a three- -ron ed:•a roach••for•the Coun, sprogram:which;will include the• • ; P P. P 9 PP tY� P 9 '.following directives,.as.described in detail,•below: . •-- : . 7. : Market:and Negotiate terrims;with all possible cyber and medical`malpractice markets:includin• g • -both"domestic and foreign markets- . "" :.•-:. ,2; Market and Negotiate terms with:your. incumbent markets:: :: - ..• ' .. -. ' 3. : Evaluate Alliant's Proprietary insurance Programs "• • ' ••• • . - : - • Option 1 •- • • • - : "Market.and:Negotiate Terms with your Incumbent Carriers —=Alliant:has very strong.and long= " • : standing:relatio:nships with:th e-major carriers within..the public entity:industry including:those:that • ••- artici pate on Your insurance program;-Often;;we•can successfully:negotiate:with.carriers due to ours•. : : .: :: :"p . ":.p y . • market clout and:can leverage the best available terms out.of"your current carrier relationships-The:•: : - key is finding:the best results.for our.clients.With our strong trading relationship,we are confident:we : - • • " .-„ can deliver outstanding.results to the.County.. : " . : • • :... ;', .Option�2. . . . . . . . . - • • Market and-Negotiate Terms with All Markets.Including Both Dom..esticand Foreign:Markets - ::• :'Alliant,has strong and:long-standing:relationships with the•major carriers within the:.public entity : : :.•:: . :*:indust, :those that artici ate;on our insurance program. Often;-We successfully : : : . ry.including participate Y. . P 9 Y •" •• negotiate•withcarriers due:to:our:market influence"and can leverage"the:best available terms_out:of • .your:current carrier.relationships. The:key is finding the best.results for our clients.:With our'strong . : - - •• ::trading relationship;,we are confident'we:can deliver outsta:ndin�•�results to the'Coun 9 . Option : :-. . •: . :' . . • . . . . Evaluate Alliant's Proprietary Insurance. : ' ' One'of:our:strengths'is'the array of insurance:programs that'are'exclusive•to"Alliant developed to' " " : • spec :• ••• • specifically mthe nee eet ds`of.our.pubentity c lic lients like the County These-programs are:in addition :".-to what is available in the;standard insurance.m e.:O• arketplacur.competitors do not have access to our ": • :•:•:pro:g:rams, and these programs have proven to•be one of Alliant's:greatest differentiators. "" • :. Illiant - RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE .. . - :: .. .. BRAZOS COUNTY,TX I AUGUST 6,2024 •.a;:Approach :of"-Services :":: ••• "• -, The success of our programs•is achieved by utilizing:the proven strategy•of group purchase:•Alliant • • can leverage the combined size of the participating group to:p.rovide:extreme advanta'ges_to our clients :•''With terms below:market Pricing,ricin •• :g,extremely high.limits of coverage,.a.nd broad manuscnpt.coverage` " ' ' ' ..•:. forms.;Alliant:will utilize these•programs as part:of.the:•marketing process.-However, our:pro_prietary ro rams will not:limit or deter our-marketin -of the Coun 's Insurance'. -ro g ram to all'potential : : • P 9. 9 tY = P 9 -. : P ': carriers Primarily we-are your broker;:a.nd will:always achieve your:goals and objectives.Whether or.-: :• • :• not the County decides to participate in one of our exclusive programs,the,mere consideration:of.its • : •" " :• - availability drive down your price and enhance the County's coverage terms."Below is a:samplelist :.of proprietary programs of interest to:the-County. .. • .. • :" Cyber Liability:Platform—:Alliant:h•as developed:a:robust Cyber Liability•platform with a tea m.that is .: :::'..made up of-both brokers.and';staffwhose main purpose is to tayabreast of emerging risks.andtrends:•. . pertaining to Privacy'and:Security, as:well:as developing innovative cyber risk:mitigation solutions:;-- . Alliant'.s. Cyber:team has developed three distinct-.programs, including:Alliant Property Insurance . : - Program(APIP)"Cyber,_the APIP Cyber-Enhancement Offering (CEO)as well"asithe-Alliant Cyber:Excess. . ;.Solutions(ACES),.which have all been.utilized by several our clients,with network security and privacy . exposure.. : : : • :':•Cyber Enhancement:Offering (CEO)= In;_2015, Alliant created an enhancement;to- the Beazley. : prog:ram called CEO:This="program provides our clients with:the•opportunity to have'coverage in the: : :' -" • : • Beazley Breach;Response Form.(BBR):for all first-party coverages.The coverage for the Breach response ;._ limi t on the.basis-to a.per notified life structure helps expand coverage in. - : • • • • :.various aspects. Additionally, this program.•provides our clients':with a dedicated •Breach Response•. :.•..•:.:: .. _ ' - ' Team that is available•on a 24/7:basis. :: :: • :• :•Ensuring Cyber Policies Have the Necessary:Coverage- Regardless.of the approach.taken;we will : : :.•:. • 'lookifo.r.any.program-to.have at least.the coverage outlined below. We have•included.a concise •' • • •: description•:of:what is covered.:under each coverage part, but all are-important as part of,an'all- • :• .encom p assin g C ber Liabili :y"Priva and Securi ro ram:; : : ' P . 9 Y.. tY cY tY P 9 .... . -: :)- Information Security and Privacy Liability—Payson behalf of the Insured'for damages and.:•• : • ::claims which the Insured:shall become legally obligated to pay be• cause the following: . - - - "...Theft, loss or unauthorized• disclosure .of:personally •identifiable non-public. _ . . . • :: information or third=party::corporate information that is in:the.care, custody or : • :: . • • .... - • control of the Insured,or an independent contractor that is holding, processing,or• ...• • - - • -- - - - transferring such�iriformatiori:on behalf of the Insured%Member. •• '. . -. o::• Acts or incidentsthat•directlyresultfromthe.failureofcomputersecuritytoprevent : ••':: "' - _:.- _ . • •a security-breach including: ::-. . . . - - " Alteration, corruption,.destruction, deletion,: or-damage to a:data"asset -. . . . .. stored on computer systems. -•:: : • ••• ''- ' • - Failure to prevent transmission of malicious code.from:computer systems • • •- : • ." : :: to third•party computer.systems. .: . . .• , • '. • ' ' • ::-• - ' ;-• Participation.in:a"denial-of-service attack directed::against:a third-party : . : : .. • •: -. . • •• :: computer system: .. •.. .. - The failureto timelydisclose:an-of the above in violation of anybreach:notice l.aw. • Y' ���� � : . -fan � " : :'.•. : : • RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE BRAZOS COUNTY,TX I AUGUST 6,2024 - : :.a::Approach:of-Services : :. -_.-: : • _ :..: •- • .. .. o .. The failyre:fo comply with a privacy policy invoGving:the disclosure,'sharing; or --- :°' selling:of personally identifiable non-public information. .. :'• - • • :•'The failure to administer an identity theft prevention program.' - • ' ' ' • '• > •':PrivacyNotification Costs-Costs incurred as:the result of a_breacli for the following:- - : .' To Mire security experts: '.': - • = =(Notification provisions. - `•• • a Public relations mitigation. • .•. Credit monitoring:for the-purpose of mitigating_potential da - • - —- Credit file monitoring - - - • - • ' ' • • Mailing and third-party administrative cost...: ' ' C It is important to note that:this coverage-will'respond according to tie appropriate :' : • . :-:breachi notifications laws within the.State:of Texas,but also can•be"trig9ered:by the : •- -- -- insurance carrier.if they suspeet a.breach may result in.-alarger loss if individuals : : ::•-are not notified,-even.if.it is not required-by law.. ' ' ' : ' - ' • ' ' . :>:= Regulatory Defense and Penalties—Pays for expenses and penalties which:the'Insured shall.:-: •:- : : become legally obligated:to pay due to=an• y :claim in the form of.a:regulatory:proceeding - •- :resultiing.from:a violation of•a-_privacylaw:and caused by an incident"described.under certain. :_ sections of the information security and privacy liability-section of the policy -- - ••• • • - • i :Website Media Content Liability- Pays:for expenses resulting•from:any claim made,against P . the Insured for one or rmoreof the following acts'committed during covered media.activities: .. . a Defamation,.libel; slander;-trade libel. , •.- -: ': • . ...: . . . - - • • .... . . .o • •Privacy violation: - • • . : . - - • .:•: • . . . . - --• -- - Invasion:or:interference with publicity : - _ .. . Plagiarism, piracy,:misappropriation of ideas'under implied contract.:: - - ' - 'Infringement.ofcoPyright.' ::: ' ' . • ' : Infringement of domain name,.trademark. • • - Improper deep-linking.or.framing within electronic content.::. .. i :_Cyber.Extortion' -indemnifies the Insured:for costs incurred.because of an extortion:threat' . ' by a person other than_employees,directors;officers,principals,trustees,governors;.managers, _ : and members whether the demand is•in the form•of bitcoins or other currency,.:. -• : : •-•• ••• ->. .-First Party Data Protection=Irrdeninifies the Insured for=data protection losses.because of: ' • ' ::alteration,corruption,destruction,deletion,.damage,or inability to•access data assets: :' : ' ' : >: First Party•.Network Business. :Interruption. -;-Indemnifies the Insured.:for business:'••. : : .: - =" interruption:losses as a direct.result•of the actual and necessary interruption:or suspension of;•: •:- computer systems and•is=directly causedby•a failure of computer security to prevent a-security • •• =breach• •.... Within:_Allian:t:Cyber is'the::Cyber_Analytics &:.Quantification•G'roup:.This.group combines :cyber. ' ' ` insurance;-technical underwriting. expertise and-. advanced analytic tools; helping our: clients •• • :: : understand their cyber risk in terms of dollars•and cents. From quantification of:cyber risk,clients can:: :-• : :. :. :•:•-•make financially driven decisions on-:risk transfer and security:'measures based' :on return on:•:': :- : investment. . .. .. . . •• . _ _ .:�12 : ; • RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE BRAZOS COUNTY,TX I AUGUST 6;2024 ::a;:Approach :of,Services The main••way that clients leverage our expertise is:through our Cyber:Insurability Assessments.:As a • :"pait:of our cyber insurance application:"pro.cess, Alliant replaces•self-service PD.F-based check box ; :.•:, . :''.:applications and instead takes a:consultative approach,:interviewing:.security"leaders to•identify. 'red:. • flags" =fo�`.remediation prior:•to`'marketing, anii.tran stra slating security. tegies into :compelling • , • ' ' • :-• .underwriting submissions this-White"white glove approach:simplifies the 'application: process; While.... : : : ' ' .:yieldin: g the best:possible:`insurance outcomes. A strongber securi ro g ram is:•not a business-im erative to revent attacks, but-'with;the `cY tY P 9 :only : :.. ' ' hardening of the -cyber."liability insurance-Market, it is also: a'necessity just to maintain coverage: --:• •Mounting.losses from ransomware attacks has-caused.a massive change;in•risk"appetite:;from cyber' . - liability'insurance carriers who:are-oiily underwriting.the best risks, .: :: • • • :'.A.corepart of Alliant C y ber capability is.the combination of ou:r'dedicated ber brokin Y. : P tY gexpertise aril:., .. : our direct-expertise in acting:as•a technical advisor to.cyber underwriting for a major cyber insurer.:We - have leveraged this expertise-to to develop a.,Cyber Insurability Analysis:This'assessment differs from. . .. .. • . :=• a typical cyber security framework assessment,in that the objective is to evaluate insurability readiness from an underwriter perspective '.:::•:-Alliant's Cyber Insurability Analysis offering.is•an assessmentfocused on advantageously articulating"" .-;•• • : : :the:maturity of an•Insured's c• ybersecurity controls compared:to'carriers underwriting guidelines.The . . questions 'Within the assessment mirror underwriter-Sentiment an:d:'along:.with our consultative approach;we begin to understand.the:nuance.of"our security program and ways ' • • - - y . .. - . identify ::can: better articulate•-the: program to :the•:Insurers. Alliant.created this approach':based on our --:.: • experiences:as-technical-advisors'to:the'underwriters of a major cyber liability-Insurer. • • ` ' This•;approach is like °loss.engineering":'approaches in pr:op.erty:insurance, but•for•cyber. From this': -:. • - : assessment we.identify''red.f•lag",issues.that can.derail a.renewal,:and °yellow:flag' that can tip the: •• • balance'on;an::application:: If,the:assessment:uncovers gaps or deficiencies in the cybersecurity -. program Alliant and its ecosystem'of partners can' rovide;remediation'solutions•to address the gaps:..... : • • • • . :C;yber. Insurability Analysis- Improving; Insurance Outcomes it .,3,"*I.,- ---ta, -.: \4-1.-ri. ti'rf: 1 I _ . . . two 7 jg t � . � • - • Assess Security.• :. Remediate.+Refer. - :.Quantify Cyber::• : •R fi 'e A Application .••• • •Underwriting. • ...for"Red Flags''' : : .:Solution Partners:'= :. :: Risk in$s :'Submission 13 Ilian'" , . RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE BRAZOS COUNTY,TX I AUGUST 6,2024 :.a;.Approach of Services : .. . • : • .. - - F The objective.of this approach is not only to achieve-a positive outcome•with an insurance:renewal; ' ' • but•to capture the:responses on a cloud based platform;:that measures improvements in security :.-:: • •• 'posture over time and value cyber.risk in dollars(cyber risk quantification).By translating cyber security - :- initiative into-financial terms (dollars), security arid:insurance can work On'the same realm of."cost of ' • - •- .risk,"•where both:risk treatment approaches can'be measured, compared,•and budgeted based on - • • return on investment. - - - ' • • .. . This assessment is - - -• . . integrated into - - :. Control Focus for Cyber Underwriters. . - . Alliant's - _cyber . - - : - . . . ' - • .Red flags—insured need to have .. renewal rocess strop res nses forALL areas.p g Po P,; and. ideally. begins , Yellow flags —areas ofconcem . • SIX to nine months that could tip the'balanceina • . marginal aPP. ;;�•: ti• ? -•.-•t.. from renewal. This .a -- • time frame is Russia Ukraine,Bela us. - - - . . . . -' recommended operations(warexcusion)exclusion). ar„ • -' • End of life software, • ' -; because- .if there - • - t = - • • hardware _ .. - :. • • Third party vendor risk a were deficiencies in : • 77v, . V _V = � . 4 ,� . - cyber security. • . wa,l ::..%1X ire' �x`taat'a€t esli --controls that would .. . ' - - . . cause an=issue with the renewal•there needs to:be.enough time to address the deficiencies. Besides • • . . ,identifying gaps Alliant'provides -guidance on how best.to represent and express the•risk in an • • insurance risk within the:application itself, and identifies wherever possible, compensating controls where-gaps -cannot be closed -by- the time 'of-renewal. The result -is, a compelling underwriting • . _ . submission that is the result:of:our-deeper knowledge-of:the County's security'strategy and.approach. . , • • Cyber Insurability Process for IT �' - h r R 1.i• G�onitro Fe 3k,Z, v >" Financial Impact Focus. • • ControlAssessrnent ' Remedrate••Roadmap Ranson aware Scenari• Finandai Impact Underwriting Report . -_r•Assess��ainst ad Remed ate-red fie-o m ' l M acid is • Control • • • ursurabtity _ -• z; flag'via panel of $ ,F assets •party irnp : assessment . .. • •- • Frameworkproviders .Seorrilycbr1tols :i_ , •Run MonteCado.tc prhnt¢edra • .. JdenbTy led flags` •Roadmap sterns to or anizationat / address unoert my • . ,� and.yettow flags' - address yellow: in, /J = Srp and -. . . Js: :., obntrol scorin. . - ' ,: AWant Cyber Risk Management&Quantification Platform :i 14 IIiant . • RESPONSE TO RFP 25-010'FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE BRAZOS COUNTY,TX I AUGUST 6,2024 :.a::Approach :of Services Cyber Analytics • :. The-Alliant Cyber Analytics & Quantification-.Group focuses.in on solutions:that can help clients understand"what a cyber•loss event could look like from a'fiscal impact perspective:On dollars and ' - cents), in context of threats' in the wild and:ian-Insured's current cybersecurity posture: Alliant - quantification experts leverage a cloud based cyber-risk assessment and quantification platform to . power Cyber - . .. risk;: :: • : - quantification ;, projects, . so that: any- Cyber risk r'`T `� quantification effort'.can: Cyber Risk Quantification. Process be continued as a risk: - - - - . .•• •. management : process, - " evaluatingnew attacks as: , h `' ' * . Thread ontro -4 Financial linpact., - they evolve in the wild:' ii, i 4� Pa m,aare&Road• F andalimpaa- and . providing an >-.' tkrnesopa: •Model4and3•• .soenadaox•• •:g.' ••MITRE ATT&CK& padYlmpatls model In Ss : "`- Shield modeling •Ro.Monle Cade to - 9 C Ina,mrce lox:' - - understanding of how '�..:�.�;;:. .Rau addme,uncedalnty:- �Ve�„ : . - - ''•\F..:'.'.p..':':. 'SoeedtYmnteoIe -SewdtYranaol • . well the County's 'cyber °< t:.° -•mP,ar tlonal impananlem • risk :management ,. • arantC,ner Risk tal;t;9dlnant8auearficahonPlatara techniques • - - would •- respond to such an event.•- •. - . The cyber .risk:quantification approach provides realistic loss models and'analysis, based on :the • - •County's business, assets, and cyber security posture instead of generic industry data.The realism of. . our models stems from:detailed analysis both':on the security side:of the equation, and.the business :. side. . . ... . - ) on thee:security side,: .. we leverage MITRE's l 'Cyber Risk Quantification Dashboard • - = .ATT&CK and SHIELD • framework to model . . - : realistic attack paths _ -_ A O of malicious actors, :a-..') •. - I�.- • then work with our. Irisured's security team to understand -- l,`� . . . - .existence'-' .and ::, `=.,� :• �;; �n���. ` effectiveness of the. ;;i /f.. 1� - relevant cyber __i security controls to - _ • • thwart that attack. : :: • • . `15_: :: . . : �tlliant • RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MAL-PRACTICE INSURANCE BRAZOS COUNTY,TX I AUGUST 6,2024 a:.Approach o.f .Services > •On the.business side, we leverage our forensic accounting expertise to understand:and • : establish loss-metrics to build up a-bottoms up budgetary:impact model based on.the County's . business. Through the quantification platform, we then.run.the estimates through a Monte. - .. ..Carlo-simulation to create a:loss distribution-curve. From this curve and the loss.figures, we • .. . 'help . clients - ' .... . : . .. . . . : . . . : .... . . - - _ •- understand•: different treatment options;: Sample Risk Quantification Output • based on their risk • . tolerance.: • 'Risk Ransomware Scenario Description ::• • . • .. .. CnMmuY engaged tna hhenP/ekuuanelfindonela Ask onamcrnwan amtk.This Oak unmet data lsa.nmlMmmt.eme:,nmat a my Rtsagea COMPANY.mwea tlawghon he mWamzntedemdng oats and de0cyng Ommmoare.Once the - - - transfer decisions on .hreh.,AfiAend, w, theatt>atti.atealt{Fkngoznme town and e,.po�tte.at.elasef,Pdtg da.m„d. atd�ederces:Eegq......tom.emolameamedd.mgtneamn.:. . . . • . limits; .:for example, • . k �da�edtaRednaa�, • • • • • can be viewed in °"`"`""v�E., LITf-V.51g. . • •• - ..comparison. :with Fh� r.l • SV ~—'�Sa7dMeot -cyber. • security: i w- tf�' d.M.,a PLMMEyRISKS SUMMARY •' j t, ,. .aaa<v investments, and/or • f• r ' 'j„,' . • WIM° sgs>raa a retention; based. on ^c"''°`" Etna M-°a R. 5600g .,=aa � : • - return on' investment ._. =nrr,aRr • • (premium and limit - - . . . versus cost of security and risk reduction from that control). Furthermore,•this:analytic can be . • - used to calculate and manage total cost of risk metrics;'driving budgeting .and strategic .:business decisions. •••' •- .. - • . Holistic Cyber Risk Management • i, • , Transfer Risk _, - -- • Model hdwwell•irisrance • - •• responds to attack . . .. wenado 1 Cyber Risk Quantification i l••:•• Assess,Controls , Model the Loss ; Express Risk iri•$• I Mitigate Risk • j . .• . . ,p Evaluate cybersecurity :•Build financial impact • 1 -pfOwde a report+ Security initiative - -dashboard with riskin$; effectiveness measured- a against ran'somware or model.for:g.party and 3O •r-D establish 3 risktolerance G ,by riskreduction In Ss.• , other attackseenarios p?rty los?, t and treatment'options .Use RUl to prioritize. . ' Cloud Based Cyber Risk Quantification Platform Retain Risk - , • l_ $ •Understand financial i _.__ .. ._ _ _ ..__ .,.dam --. naseive.requirementsfor . a scenario. . PlltantlrsvanceServtcr a . . .-• . -16- kAlliant RESPONSE TO RFP 25-010 FOR CYBER LIABILITY&MALPRACTICE INSURANCE • BRAZOS COUNTY,TX I AUGUST 6,2024 .a Approach o.f-Services :- . - . . -• - . C. Describe Proposers strategy for ensuring that the.County receives all information regarding coverage.• . • .• terms and conditions prior to purchasing,a policy Provide a sample coverage$comparison ; - ,, • Alliant•:and .our brokerage:teams :are committed to. communication during every phase of the ' ::". Marketing and re:newal'processes.One:ofour primary roles=during the renewal cycle is to educate our . . _ clients on coverage:terms and conditions:and ensure that.our-clients understand•thefunction and. - . . benefits of each coverage and how;they respond"and interact with;other.coverages. Typically, this process'begins:with an initial'policy:au.dit where the brokers will.evaluate coverages currently in place.. • to form a deep understanding of theCounty's program. This•policy audit also�allows-the brokerage.. .. . - - . team to identify weaknesses and-gaps and present the:findings to the County.Our policy audit:allows. " . our team to create goals and expectations for upcoming renewalsT.his••iis our first opportunity to ••"ensure the County is prepared for the outcomes we are anticipate during the marketing:process. ' Alliants'marketing efforts will•'begin 120 days :prior:to renewal and..will.target ail insurers with:-an • •" - - appetite:for public entity risk. A marketing: log-will•be maintained in a.way that clearly:Organizes• . - . - • '.insurers' responses.:Any.declinations will.be'accompanied by a-description of the.insurer's reasoning.. : All viable quote options will be compiled into a side-.by-side comparison which will be delivered to the County thirty days prior tq renewal.A description.of-all coverage terms•and.conditions will be included - :' ..for-each carrier option and any significant.difference in coverage.will be highlighted...It our goal to • • : . :hold=a."Renewal Proposal Meeting"with the County:at.least'thirty days prior to the policy effective:. . ." date. Diking.this meeting,we:will present each•policy.option and discuss:major differences between them.We will bring.to-attention"any shortcomings or deficiencies of any of the offerings and hold an- • • .:::open discussion with the County where the County will be able.to ask questions and actively participate. • .• - • . in the proposal-process. Based.on.our experience and:expertise, we'will.make a recommendation to _. . the County on which policy options provide the most comprehensive coverage"at.the most competitive ricin . - :: Please see Appendix C fora sample Comparison. • :•:` D'.: Describe.Proposers strategy for•ensu'ring.,that the County receives a policy that is issued correctly•and, :' • according to;specifications Provide a sample Policy Review•.Checklist. • e; - ::All iant has several=controls in place:to. ensure each team.:member is held:accountable and the • -•• :: information:and documentation:we are providing:to:the.County has been reviewed and:is.accurate.• Below we:have'provided.a summary of these controls. Additionally,:we follow a service model; the - - 'Defined Client Service and Marketing;process (Section A—:Approach of Services;Item B), ensuring • all tasks"are.completed in a timely manner. • • . :•• The staff assigned.to:each••account thoroughly reviews binders,_:policies, 'and.-endorsements upon . " • ':.:::receipt from the'carrier to confirm they::are accurate and match-"the proposed-terms•and conditions.:. - Comparisons:.are conducted on submissions to markets, applications, •proposals binders,: and ;the - . policy, and :two signatures are required on Alliant's Critical.Documents Sigrioff..Worksheet before a, . _ • •.policy placement:can.be considered complete.:Signoffs are:done both physically by"wet signature and. : by email-acceptance of the.documents.: • • ' - ' :' . :' _.17- " Mlliant " • .. PCL XL error Subsystem: KERNEL Error: InsufificientMemory Operator: Readlmage Position: 563292 • • • • • . _ Personnel Change. of Status (Sep 5,2024) • Commissioners' Court Date: . 09-10-2024 Department Submitting Information: Human.Resources • • Purpose of Submissions:- Consider and Take Action on Change • Employment • . • Department Name, Employee Name Commissioners Court-Administration • Lowe,Sheryl Sheriffs Office-Jail Administration Cho,Matthew • • Sheriff's Office-Jail Administration. clement,Jaden • • • • • Separations . : . • . • • Department Name Employee.,Name - , r District Clerk-Administration Beard,Aaliyah • . . • Facilities Services-Administration Ayala,Jesus • • . Health&Wellness Clinic Barron;Sarah . • Sheriffs Office-Jail Administration Overman,Cody • • Tax-Assessor-Collector-Administration Pequeno,Griselda . • • Personnel Action- Forms • • Department Name 7 . Employee Name • • County Attorney Bailey,Brenda • . County Attorney Field,Randy County Attorney • Gribble,Jerry II _ - • • ' ' County Attorney.. Ha,Sheryl • • • • County Attorney Holmes,Joshua County Attorney . Zwiener;Elizabeth . • • District Attorney •• . James,Amanda • • Sheriffs Office-Jail Administration Brown,Tra'Varis Sheriffs Office-Jail Administration Carillo,Stephanie Sheriffs Office-Jail Administration Contestabile,Cordell Sheriff's Office-Jail Administration Davis,Jason Sheriff's Office-Jail Administration Ford,Coleman -Sheriffs Office-Jail Administration Kelly,Kylie Sheriffs Office-Jail Administration Landry,Gregory • Sheriff's Office-Jail Administration Ray,Alexus Sheriffs Office-Jail Administration Smith,Jessica • • Sheriffs Office-Jail Administration • Terrazas,Jonathan Sheriffs Office-Jail Administration Young,Deondra • Approved in Commissioners' Court:09-10-202 County Judge's or Commissioner's Signature: • 0r 0• •tjY OF vtQ•: BRAZOS COUNTY BRYAN, TEXAS CLAIMS COMMISSIONERS COURT MEETING: September 10, 2024 CLAIMS TO BE PAID BY BRAZOS COUNTY: CLAIM # 8204901 Thru CLAIM # 8205010 CLAIM # 9202184 Thru CLAIM # 9202236 The Court voted unanimously to approve these Claims as submitted. Duane Peters County Judge Karen McQueen County Cle ,i awe_ Dew Brazos County Administration Bldg. • 200 S.Texas Ave. • Suite 310 • Bryan,Texas 77803 • Fax:(979)361-4176 Pg of BRAZOS COUNTY COMMISSIONER' S COURT DAY O , 20 aq D'' DD M/PM, e u 10Lr Name Organization (PLEASE PRINT) (PLEASE PRINT) as7)1/lie 10 r-r 5 4 di a., secykccr m_ouis k rir OA/ ,v, son. 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