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HomeMy WebLinkAbout2024/08/20 Regular Session 10:00AM * i; Yl3 r rL`•�V BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON AUGUST 20, 2024 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COMIBRAZOS000NTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag -Commissioner Watson 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions • Brazos Valley Economic Development Corporation (BVEDC)2023 Incentives Compliance Report by Ryan, LLC and the BVEDC. Consider and take action on agenda items: 4 -20 4. Approval requested from Sheriff's Office for acceptance of a$100.00 check donation from Lawrence and Janice Thompson for the RU OK Program for FY 2025. 5. Approval requested from Risk Management for payment to Madole Equipment Rental & Sales, Inc. in the amount of$350.00 for repair of a portable toilet door. The door was damaged while stationed at a County road construction site. 6. Approval of the Community Supervision and Corrections Department I nterlocal Cooperation Contract for Fiscal Year 2025. 7. Approval of Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects with no Required Match On-System with TXDOT for railroad grade separation and interchange at FM 2347 at FM 2154. 8. Approval of Change Order#2 to CI P#23-576 for replacement of various roofs at the Brazos County Expo Center for additional labor in the amount of$2,873.00. The new contract total is $755,233.00 9. Approval of the following Agreements for the Brazos County Juvenile Center: • a.Agreement#24-137 for Residential Services with Nueces County for Brazos County Juvenile. • b. Agreement#24-138 for Detention Services with Nueces County for Brazos County Juvenile. • c. Agreement#24-139 for Residential Services with Rite of Passage, Inc.for Brazos County Juvenile. • d.Agreement#24-140 for Short-Term Detention Services with Rite of Passage, Inc.for Brazos County Juvenile. • e.Agreement#24-141 for Residential Services with Gulf Coast Trades Center for Brazos County Juvenile. 10. Approval of Amendment#1 to CI P#24-615 Facilities Assessment Services with VLK Architects to reduce the contract price by$1,808.05 to reflect unused funds. The contract total will now be $39,191.95. 11. Award of Bid #25-008 Janitorial Services. Recommended Award: Crystal Clear Cleaning, LLC. 12. Approval of Renewal of Contract#25-014R for Independent Auditor Services for Brazos County with Ingram, Wallis & Company, P.C. 13. Consider and take action on the Brazos WI F I utility permit to install 3,500 feet of fiber optic cable within the right of way of Scasta Road along with nine (9)road bores for internet services. Site is located in Precinct 2. 14. Approval of the Treasurer's Report for June 2024 & Quarter Ending June 30, 2024. 15. Tax Refund Applications for the following: Overpayments • a. I ntersecurity Systems, LLC -$45.20 • b. OM Trim & Cabinets, LLC -$2,573.84 • c. James & Rebecca Sledge -$20.00 • d. Precision Pavement Maintenance -$43.56 16. Budget Amendments. • FY23/24 Budget Amendments 44.01 -44.04 17. Personnel Change of Status. • Approval of Personnel Change of Status. 18. Payment of Claims. 19. Convene into Executive Session pursuant to Texas Government Code§551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of county personnel. 20. Consider and possible action on Executive Session. 21. Acknowledgement of the 2022-2023 Brazos County Emergency Services District (ESD)#4 Financial Audit 22. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of August 14, 2024. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of August 14, 2024. 23. Juvenile director's report on detention population. 24. Sheriff's report on inmate population. 25. Announcement of interest items and possible future agenda topics. 26. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting.Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V,Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code.Accordingly,members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the presence of the Court.Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting.Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group.Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees,individually or collectively.Accordingly, profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions: 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution,Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period,speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies,recite eAsting policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole.No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106, Bryan,TX77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COM/BRAZOSCOUNTYTX is wheelchair accessible.Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements,please call(979)361-4102. ..• .CL. of`; •. • . 0 F ti The foregoing minutes of the Commissioners Court Meeting held August 20, 2024, have been examined and are approved in open Court this 3rd day of September 2024, in Bryan, Brazos County, Texas. Duane Peters Steve Aldrich County Judge Commissioner, Precinct 1 Chhuc onderla Nancy Berry Commissioner, Precinct 2 Commissioner, Precinct 3 Wanda J. Watso Commissioner, cinct 4 Attest: Karen McQueen 6 J olgtvit County Clerk pcn n.. f . , OG�TY � �°L MINUTES AUGUST 20, 2024 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, August 20, 2024 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk,Absent. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag -Commissioner Watson 2. Call for Citizen input and/or concerns Charles Mancuso expressed concern regarding the roadway medians and then took a moment to thank the local first responders for the job that they do. 3. Presentations and/or Discussions • Brazos Valley Economic Development Corporation (BVEDC)2023 Incentives Compliance Report by Ryan, LLC and the BVEDC. Brazos Valley Economic Development Corporation President and CEO, Susan Davenport, introduced the presenter, Michael Camden with Ryan, LLC. Mr. Camden gave a brief overview of the three projects featured in the compliance report and shared whether they are in compliance with County requirements. The Fuji Film 2014 and LSPI projects are both within compliance and far exceeding the requirements. The Fuji Film 2022 project is not to the incentive stage because it is still under construction however, they will continue providing annual updates. A copy of the presentation is attached. Consider and take action on agenda items: 4-20 4. Approval requested from Sheriff's Office for acceptance of a$100.00 check donation from Lawrence and Janice Thompson for the RU OK Program for FY 2025. Commissioner Berry thanked the Sheriff's Office and R U OK Program Coordinator Valdie Masco for the work they are doing to ensure the program's success.A copy of the donation form is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 5. Approval requested from Risk Management for payment to Madole Equipment Rental & Sales, Inc. in the amount of$350.00 for repair of a portable toilet door. The door was damaged while stationed at a County road construction site. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 6. Approval of the Community Supervision and Corrections Department Interlocal Cooperation Contract for Fiscal Year 2025. A copy of the contract is attached. Motion:Approve; Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 7. Approval of Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects with no Required Match On-System with TXDOT for railroad grade separation and interchange at FM 2347 at FM 2154. A copy of the agreement is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 8. Approval of Change Order#2 to CI P#23-576 for replacement of various roofs at the Brazos County Expo Center for additional labor in the amount of$2,873.00. The new contract total is $755,233.00 A copy of the change order is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 9. Approval of the following Agreements for the Brazos County Juvenile Center: • a.Agreement#24-137 for Residential Services with Nueces County for Brazos County Juvenile. • b.Agreement#24-138 for Detention Services with Nueces County for Brazos County Juvenile. • c. Agreement#24-139 for Residential Services with Rite of Passage, Inc.for Brazos County Juvenile. • d.Agreement#24-140 for Short-Term Detention Services with Rite of Passage, Inc.for Brazos County Juvenile. • e.Agreement#24-141 for Residential Services with Gulf Coast Trades.Center for Brazos County Juvenile. A copy of each agreement is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Other. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 10. Approval of Amendment#1 to CI P#24-615 Facilities Assessment Services with VLK Architects to reduce the contract price by$1,808.05 to reflect unused funds. The contract total will now be $39,191.95. A copy of the amended agreement is attached. Motion:Approve, Moved by Commissioner Nancy.Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 11. Award of Bid #25-008 Janitorial Services. Recommended Award: Crystal Clear Cleaning, LLC. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid #25-008 Janitorial Services to Crystal Clear Cleaning, LLC. A copy of the bid tabulation is attached. Motion:Approve, Moved by Commissioner Wanda J. Watson, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 12. Approval of Renewal of Contract#25-014R for Independent Auditor Services for Brazos County with Ingram, Wallis & Company, P.C. A copy of the renewal of contract is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 13. Consider and take action on the Brazos WI F I utility permit to install 3,500 feet of fiber optic cable within the right of way of Scasta Road along with nine (9) road bores for intemet services. Site is located in Precinct 2. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 14. Approval of the Treasurer's Report for June 2024 & Quarter Ending June 30, 2024. The Court acknowledged receipt of and ordered filed as submitted the Treasurer's Quarterly Investment Report ending June 2024 A copy is attached and made a part of these minutes. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 15. Tax Refund Applications for the following: Overpayments • a. Intersecurity Systems, LLC -$45.20 • b. OM Trim & Cabinets, LLC-$2,573.84 • c. James & Rebecca Sledge -$20.00 • d. Precision Pavement Maintenance -$43.56 Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 16. Budget Amendments. • FY 23/24 Budget Amendments 44.01 -44.04 44.01 Reallocate funds for Fleet Services. 44.02 Transfer funds from Information Technology to Road and Bridge Department. 44.03 Transfer funds from Contingency to Fleet Services. 44.04 Reallocate funds for 2020 Certificates of Obligation. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Other. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 17. Personnel Change of Status. • Approval of Personnel Change of Status. A copy of the Personnel Change of Status is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 18. Payment of Claims. Claims Commissioner Aldrich requested a status update on increasing the transparency of the Claims. General Counsel Bruce Erratt shared that the requestor has been provided a copy of the bills and additional copies have been made available to the public in the Commissioners Courtroom as the County works toward a solution to make the list accessible online. 8204500—8204632 9201993—9202044 Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 19. Convene into Executive Session pursuant to Texas Government Code§551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of county personnel. At this point, the County Judge announced the Court would consider items 21 through 25 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:29 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to Texas Government Code 551.074 as stated above. The following individuals were asked to stay for the meeting: Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff Bruce Erratt, General Counsel Allison Lindblade,Assistant General Counsel Nina Payne, Budget Officer Jennifer Salazar, Human Resources Director Raeanna McConathy, Human Resources Assistant Director Amanda Matzke, County Court at Law 1 Judge 20. Consider and possible action on Executive Session. At 11:14 a.m.the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 21. Acknowledgement of the 2022-2023 Brazos.County Emergency Services District (ESD)#4 Financial Audit. The Court acknowledged receipt of the 2022-2023 Brazos County Emergency Service District No.4 Financial Audit report. 22. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of August 14, 2024. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of August 14, 2024. The Court acknowledged receipt of the 2023-2024 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of August 14, 2024. 23. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 27 juveniles in the detention center, 20 are male and 7 are female, and 21 have electronic monitors. 24. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there are 840 inmates in jail, 716 are male and 124 are female, and 32 have electronic monitors. 25. Announcement of interest items and possible future agenda topics. Commissioner Konderla announced that bridge repairs for Oak Lake Road will begin on August 21, 2024 and are anticipated to take 88 days to complete.Additionally, the rights- of-way for Democrat Road have been acquired to begin the process of paving the roadway. Commissioner Aldrich requested a presentation be added to a future agenda for an update on the County monitored economic development agreements and Hotel Occupancy Tax. 26. Adjourn. Pgjof BRAZOS COUNTY COMMISSIONER'S. COURT gOn(‘ DAY OF h00-\--- , 20 LA- k0:o .0 /PM, \o,,r fi Name • Organization (PLEASE PRINT) (PLEASE PRINT)UkUll ci l l( 6)�r' Uth(t Pcübnu\ JO'Ø tmm . (tuft- A5m-t_Vm-u(s-vay,wv„,0„. C . r ILr '3 VT- V` 6r* Pamy‘Q_ okoPlo, � - V1 � y e I -r A6Le/ tAit14_,/, - sr 7/4/, r d � -- A riA LA . 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Ck\* Lei v%00T 1-7vt 2c� C c,\-1 '1 (ire- S X1r) (;, 7// Pg-3of J4 BRAZOS COUNTY COMMISSIONER' S COURT h do DAY OF XI , , 20 ..26 ( 10, u /PM, 1Z o I6 , 5 ssa o ) Name Organization (PLEASE PRINT) (PLEASE PRINT) � a 3b ' s� 11 p, 4rv),I,)',Zu Ui' ect,4;,e, kp)cysk gsrp Gvl �4) 14 to Collec-i--10,4 Ke(--H\T" i? ./(/te5/4 2 ��la► r Aniefj6A e o 4/14- . 0 rc ' o'k,ej( ; 1 3 r Pg of`t' BRAZOS COUNTY COMMISSIONER' S COURT ,20 DAY OF u s - , 20�, DO AM/PM, Z,P ( , Name Organization (PLEASE PRINT) (PLEASE PRINT) 42,ObtAlrICI \r LO,/\04 C•A r ").—re4( 84-4- file__ +A -1.00 \ 5 C ri 01 fo b (4 9, \N\013,4 icc - -. s . g6)&,_ Ilk BRAZOS VALLEY ECONOMIC DEVELOPMENT CORPORATION . tt 1 n e ,- ' . , iv a'' e'-- • '1 * lila .:' i i: 4:4' Qt , f T;* or 6' 1 August 20, 2024 — Brazos County Presented By: _ . Michael Camden Director ^"I, , Credits & Incentives Ryan ) Overview & Executive Summary • For 2023, three (3) projects under agreement were monitored for performance compliance by the Brazos Valley Economic Development Corporation on behalf of Brazos County. Name Compliance Status Metric Outstanding Amount Owed / Not Paid $201,000 Cash Incentive— Brazos County Fuji Film (2014) In Compliance N/A $57,600 Cash Incentive— City of Bryan $153,000 Cash Incentive— City of College Station Pursuing Contract N/A Until 2026: Cash Incentive— Brazos County Fuji Film (2022) Amendment N/A N/A Until 2026: Cash Incentive— City of Bryan N/A Until 2026: Cash Incentive— City of College Station LSPI In Compliance N/A 40% Tax Abatement Cash Incentive— Brazos County 40/o Tax Abatement Cash Incentive — City of Bryan BRAZOS VALLEY ECONOMIC DEVELOPMENT CORPORATION Overview & Executive Summary • The 2023 report highlights companies incentivized with properties valued over $192M and providing more than 842 quality jobs with local payrolls in excess of $79M. • 2023 Incentives& Combined Impact Company Incentives Payroll Property Value 2023 Employment Fuji Film (2014)* v $ 417,600.00_ $76,289,377 $159,803,235 813 Fuji Film (2022) _ —__ $76,289,377 $159,803,235 813 _ LSPI 50%Tax Abatement $2,736,847 $32,827,047 29 I $79,026,224 $192,630,282 842 *To avoid duplicating Fuji Film total value between 2014 and 2022 Agreements, county BCAD value included once in total. BRAZOS VALLEY ECONOMIC DEVELOPMENT CORPORATION 2023 Compliance Report — FUJIFILM Diosynth FUJfILM Biotechnologies Texas @ Biocorridor (2014 Agreement) Dkksynth biotechnologies Incentive: Brazos County - Cash Incentive Bryan - Cash Incentive College Station - Cash Incentive _ 2017_ _$266.2K __2021__$207.0K 2017 $74.0K 2021 $57.6K_ __2017_ $196.8K_ 2021_ $153.0K 2018 $236.6K 2022 $207.0K 2018 $65.8K 2022 $57.6K 2018 ' $174.9K 2022 $153.0K ___2019 $207.0K_ 2023 $147.9K 2019 $57.6K 2023 $41.1K 2019 $153.0K 2023 $109.3K 2020 $207.0K 2020 $57.6K 2020 $153.0K Performance PAYROLL PROPERTY VALUE EMPLOYMENT Metrics: REQUIRED I ACTUAL REQUIRED I BCAD REQUIRED ACTUAL 2015 0 N/A 0 N/A 0 N/A 2016 0 $7,462,958 0 *$84,000,000 0 92 2017 0 $12,000,000 $70,000,000 $26,045,160 0 153 2018 $6,000,000 $16,800,000 $70,000,000 $83,970,590 100 174 2019 $6,000,000 $20,800,000 $70,000,000 $79,759,250 100 257 2020 $6,000,000 $40,500,000 $70,000,000 $78,778,248 100 518 2021 $6,000,000 $54,900,000 $70,000,000 $104,272,717 100 677 2022 $6,000,000 $64,319,141 $70,000,000 $149,677,329 100 845 2023 $6,000,000 $76,289,377.38 $70,000,000 $159,803,235 100 813 BCAD 2017 valuation reflected partial facility and only real property—While the Company reported $73,236,000 improvements (real + personal property), the B R AZ O S VALLEY Company opted not to challenge BCAD 2017 valuation and consequently, 2017 ECONOMIC DEVELOPMENT incentives were foregone. CORPORATION Since 2018, BCAD reflects the updated valuation of facility complex. 2023 Compliance Report — FUJIFILM Diosynth FUJ WI L.M Biotechnologies Texas @ Biocorridor (2022 Agreement) Diksynth biotechnologies Incentive: Brazos County -Tax Abatement City of Bryan/College Station 380 Agreements 2022 0 2026 90% Cash Payment 2023 0 2027 80% (as%of ad valorem taxes assessed/paid) 2022 0 2025 0 _ 2024 0 2028 70% 2023 0 2026 90% 2025 0 2028 70% 2024 0 2027 80% Performance PAYROLL PROPERTY VALUE EMPLOYMENT Metrics: REQUIRED I ACTUAL REQUIRED I BCAD REQUIRED ACTUAL 2022 0 $64,319,141 0 $149,677,329 0 845 2023 0 $76,289,377.38 0 $159,803,235 0 813 2024 0 0 0 2025 0 $300,000,000 0 2026 0 $300,000,000 0 2027 0 $300,000,000 0 2028 $60,000,000 $300,000,000 750 2029 $60,000,000 $300,000,000 750 2030 $60,000,000 $300,000,000 750 o Commencement of Construction Deadline:January 1, 2023 o Completion of Construction of the Improvements Deadline: B R AZ o S VALLEY January 1, 2025 ECONOMIC DEVELOPMENT o 150 New FTE's above the Baseline of 600 for a total of 750 CORPORATION — 2023 Compliance ReportLSPI LPI Lubrizol Specialty Products,Inc. BVEDC Incentive - Paid Brazos County—Tax Abatement Cash Incentive City of Bryan—Tax Abatement Cash Incentive • $31,250- Bldg Permit (as % of ad valorem taxes assessed/paid) (Application of Tier 1 Percentage/Due to Construction by 12.31.17) • $31,250-CO Issued — 4' 2018 100% 2022 40% 2018 100%0 2021 50%a 2024 20% CoB 381 Agreement 2019 70% 2023 30% 2019 70% 2022 40% 2025 10% • $75K Rebate Development Fees ____2020 60% 2024 20%0 2020 60% 2023 30% (CO Issued) 2021 50% 2025 10% New PAYROLL PROPERTY VALUE New EMPLOYMENT * REQUIRED ACTUAL * REQUIRED BCAD * REQUIRED ACTUAL Performance Metrics: 2016 0 N/A 0 N/A 0 N/A 2017 $1,500,000 $1,697,142 0 $4,489,720 24 28 2018 $1,500,000 $2,464,386 $20,000,000 $41,962,870 24 59 2019 $1,500,000 $1,982,029 $20,000,000 $39,367,630 24 31 2020 $1,500,000 $2,254,705 $20,000,000 $37,826,438 24 25 2021 $1,500,000 $2,380,953 $20,000,000 $36,560,408 24 32 2022 $1,500,000 $2,517,438 $20,000,000 $34,685,970 24 29 Contract End Dates * BVEDC 2023 $1,500,000 $2,736,847 $20,000,000 $32,827,047 24 29 ** County/CoB-1st Tier 2024 $1,500,000 $20,000,000 24 -- --- -------- ---- ------------- --------------- --2025 $1,500,000 $20,000,000 24 o NOV 2017 ribbon cutting (met DEC 2017 requirement) B RAZO S VALLEY o $62.4M facility investment (met $25M requirement) ECONOMIC DEVELOPMENT o BVEDC cash incentives paid CORPORATION BRAZOS VALLEY ECONOMIC DEVELOPMENT CORPORATION 12 Incentiva , s Corn diac '= :Delork„3 August 20, 2024 — Brazos County Thank You �,• BRAZOS COUNTY,TEXAS 'i" �`'' ' ACCEPTANCE OF DONATED/AWARDED PROPERTY ': --* I\ Alf * DONATION OF COUNTY PROPERTY Date: 08/14/2024 • nAcceptance of Donated/Awarded Property Donation of County Property (Awarded property requires signed court documentation) nAcceptance of Donated Inmate Property (Requires signed inmate documentation—NO VALUE ASSESSED) • Item Description: Check Donation Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year: SNNIN#: nFunctional n Non-Functional. Explain if Non-Functional Additional Description/Information: Monies to be placed into the RU OK Program for FY2025 Estimated Value: Check box for Capital Asset(value/initial cost is over$5000) Acceptance of Donated Property Donation of County Property Check the appropriate account based on Check the appropriate entity property being estimated value of property being accepted: donated to: n61235000(Donation-Other)* Government Entity: II] 60010000(Minor Property-$1-$4999) Organization Name ❑ Other(Due to Statuatory 80010000(Capital Property-Over$5000) requirements prior approval is required by Purchasing: Organization Name *Donation—Other account 61235000 is to be used ONLY for cash/check funds donated to Brazos County. I certify that the above-mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretion of Commissioners Court based upon such things as usefulness, projected operating, maintenance,and insurance costs. Requesting Department: Brazos County Sheriffs Dept. Paat Mstriinez, Department Name Authorized Signature Organization Receiving Donated Property: Authorized Signature Approved by Commiss' Hers Cou on this o21✓ day of o2-f0 , Comnu ' ners Court Approval fi0 �A . ,-v*; \csk BRAZOS COUNTY • BRYAN,TEXAS DEPARTMENT: Risk Management NUMBER: DATE OF COURT MEETING: 8/20/2024 ITEM: Approval requested from Risk Management for payment to Madole Equipment Rental& Sales,Inc.in the amount of$350.00 for repair of a portable toilet door.The door was damaged while stationed at a County road construction site. TO: Commissioners Court FROM: Leslie Contreras DATE: 08/15/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHNLENTS: File Name Description Type 2024-08-08 11-28.pdf Release Backup Material Madole Invoice.pdf Invoice Backup Material tmo „dik..4--(cL%4'4*- ao(ati, Duane Peters Date County Judge tt44t-- ,: 's, BRAZOS COUNTY ' .`�'_' 200 S.TEXAS AVENUE . `fs.-', BRYAN,TEXAS 77803 RELEASE OF CLAIMS MADOLE EQUIPMENT RENTAL & SALES, LLC, does hereby release, acquit and forever discharge BRAZOS COUNTY , and all other persons, firms and corporations who might be liable of and from any and all actions, causes of action, claims, demands, damages, costs,loss of services,expenses and compensation, on account of,or in any way and all known and unknown damage rendered arising from or related to the incident involving a rented portable toilet being damaged while on lobsite near Dilly Shaw Tap Road, Bryan, Texas,which occurred on July 16,2023. MADOLE EQUIPMENT RENTAL & SALES, LLC, hereby declares and represents that the damage sustained to the rented portable toilet, Item#238 is repairable. An estimated cost of repairs being the amount of$350.00(Three hundred,fifty dollars and no/1001. In making this release and agreement, it is understood and agreed that MADOLE EQUIPMENT RENTAL & SALES, LLC relies wholly upon their own judgment, belief and knowledge of the damage and have not been influenced to any extent whatsoever in making this release by any representations or statements regarding said damage, or regarding any other matters, made by the persons,firms or corporations who are hereby released, or by any person or persons representing him, her or them, or by any Brazos County employee. It is further understood and agreed that this settlement is the compromise of a claim,and that the payment is not to be construed as an admission of liability on the part of BRAZOS COUNTY or the employees by whom liability Is expressly denied. • Brazos County Release of Claims Page J 1 • For the sole consideration of $350.00, receipt and sufficiency of which is hereby acknowledged,MADOLE EQUIPMENT RENTAL & SALES, LLC further agrees to the extent permitted by law, to Indemnify and hold harmless each and all of the parties hereby released from any and all claims, demands,actions and causes of action of whatsoever nature or character which may hereafter be asserted by any persons, entities, organizations, firms, corporations, or insurance companies, as a result of the above described incident and to the extent of the law, to Indemnify and hold harmless such released parties from any and all demands,actions and causes of action for contribution and or indemnity which may hereafter be asserted by any person, firm, organization, insurance company,or corporation against the parties hereby released,as a result of the above described incident. This release constitutes the entire agreement between the parties hereto, and the terms of this release are contractual and not a mere recital. It is further stated that foregoing release has been carefully read and know the contents thereof, and it is being signed the same as my own free act and authorized by MADOLE EQUIPMENT RENTAL&SALES, LLC as such. Ali A Authori iiiPersonnel, ;OLE EQUIPMENT RENTAL&SALES, LLC Date 4 Nel3 PRINTED E Madole Rental Authorized Personnel,MADOLE EQUIPMENT RENTAL&SALES, LLC P.O Box 11074 College Station,TX 77842 www.MadoleRental.com 979-260-9200 Brazos County Release of Claims Page 12 Madole Equipment Rental&Sales,Inc. 1 .nvo�ce_ P.O.Box 11074 College Station,TX 77842 Date Invoice# • 979-260-9200 www.madolerental.com 7/2 2/2 024 21741 Bill To • Brazos County Road and Bridge 2617 Hwy 21 West Bryan,Texas 77803 Work Order# Terms damage 238 Due on receipt Quantity Item Item# Description Location Price Each Amount 1 Damaged Port... 238 looks like some one hit it with a truck/the Dilly Shaw 350.00 350.00 front has to be replaced 0.00% 0.00 • Total $350.00 INTERLOCAL COOPERATION CONTRACT CONTRACTING PARTIES and AUTHORITY The Brazos County Cogirriunity:Supervision and Corrections:Department(CSCD) and Brazos County(County)enter into this Interlocal Cooperation Contract (Contract):under the authority of the Texas Government Code Chapter 7.91:(ttte Interlodal Cooperation.Aet). County certifies that it has theauttioritytO Contract fOr the services agree.d on as 'granted in Texas Local GOVernrnent Code Chapter:262:(County Purchasing Act). • •CSCD certifies that it:has authority to Perform the services contracted for by authority granted in Texas Government Code:Chapter 70)0 . 2. BACKGROUND and PURPOSE Due to reduced funding from the:State of Texas forSpecialtYCourts,the County • agrees to supplement the Specialty Court budget to fund Cornitinnity Supervision Officers(cS0).The additional funding is supported by the benefits of continuing the Specialty Court Program which include,but are not limited to,enhanced public safety,reduced-recidivism rates,reduced incarceration , and increased productivity of.SpeCialty Courtparticipants: CSCD*videa supervision officers to the Brazos.County Specialty.Conn. 3 STATEMENT OF .gRvico TO BE PERFORMED perfOrM the following services. A. The CSCD will provide two supervision-officers to the Bras County..Specialty Cottrt:(BCSC) The CSOs Assigned to this program shall be approved by • presiding judge of the Specialty Court prograM. B. cspn Shall be solely reSpOnsible for the employment and.inanagement.ofthe CSOs.The COurityWilLhave no input into CSCD deeiSiorWwith regard tO management or work of CSCD&Sonnet,although the work of tlieCSCI) eperstnittel assigned shall he wtelushrely•SpeeiatiVCouet Program duties. C. The assigned CSOs shall remain the employee of the CSCD and shall be eligible for all state benefits,incentives,merit increases,and promotions afforded to other CSCD officers and employeeS. D. The assignort aces'salary shall be paid through the 1,3950,clepartipot:NtOget And the CSOs will have caseloads that consist solely:(100%)of Specialty Court participants and/or Specialty Court graduates. CONTRACT AMOUNT and BASIS FOR CALCULATING COSTS The amount of this finding contract will not exceed One Hundred and Eighty-five Thousand Dollars and No Cents($185,000.00) Atthe time of this contract the estimated amount of funding is One Hundred and Eighty-three Thousand Four Hundred Fifty-two Dollars and No Cents($183,452..00).This amount is•intended to• cover the salaryand benefit costs of the two c$CD Officers assigned to the2Prazos County-Specialty Court,The Contract funds,will be paid throtigh the•BCSC budget. 5. PAYMENT Fcgt$E,Ryicgs: ccci will submit quarterly invoices to the County-.County will remit payment to CSCD•approximatelY 3.0 calendar clay after-CbuntY'sereceipt of the invoice. County will only make quarterly payments for amounts Actually paid to the cstp employees assigned to the Specialty Court. 6, TERM OF CONTRACT and AMENDMENTS This Contract is effective On*October.1,2024.The ContraCtWillteinfinate On 'Septeniber.30,2025,or upon written request of either party with 30'calendar'ilays' written notice whichever occurs earlier.This Contract may only be amended or extended by mutual written agreement of the partigs. 7._ NOTICE Notice given under tWternia Of this.contract shall be sent to the folloWing: Brazos cOunty Community Supervision and.Corrections Department Jennifer Goerig,CSCD Director 321 E.26 'Street,Suite:300 Bryan,Texas 77803 Email:•iveriaebrazoscountiormgov. Phone: 979-361,4429 Brazos County Duane peters,cc .Ttiy.4ucige 200 S.TexaS Avenue,'Suite 5524.Biyan,TX:778.0.3 dpetersebratOstountvtx.eov Phone: 97.9-361,4101 • Either party may change its infortnation in'this,seetion by giving the other party written notice the date,upon which the change will become effective. 8.CERTIFICATIONS The Parties certify that(I)the Contract is authorized by the governing bpcly.cifeach party;(2)the purpose,terms,rights,and duties of the Parties are stated within the Contract;and(3)each party-will make payments:for the performance of gOvernmental functions.or services from current revenues available to the paying party. The undersigned signatories have full authority to'entet into this Contract on behalf of the respectiVe Parties: .PRAZ!:*.CO c _ . :CSCD . . I if i • Duane-Peters ' • ,enp fr:Geed.1 • ' ' 'County Judge CSC iJr)irectOr7 gktaAt- Date Date ATTEST: • _ '-'1<---- ' - li'MOQ46.0 niinty Clerk • 240 Al-r Date .• . . ' . . , . tip 9 xN. J BRAZOS COUNTY • BRYAN,TEXAS DEPARTMENT: • NUMBER: DATE OF COURT MEETING: 8/20/2024 ITEM: Approval of Advance Funding Agreement for Voluntary Local Government Contributions to Transr Improvement Projects with no Required Match On-System with TXDOT for railroad grade separal interchange at FM 2347 at FM 2154. TO: Commissioners Court DATE: 08/15/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Descriptic . Advance Funding Agreement f Voluntary Local 2024-08- Government 15_Advance_Funding Agreement forVoluntary Local Government Contributions t o T ransportation_Improvement Projects with No Required_Match_On-toontribution System.pdf Transportatis Improvemen Projects iMtt No Requires • Match On- ' System • • c. • "*.N.,_,.., /QS) i a Duane Peters Date County Judge STATE OF TEXAS CCSJ# 3138-01-020 AFA CSJs • 3138-01-020 District# 17—BRY AFA ID Z00010105 Code Chart 64# 50021—Brazos County Project Name BWX—FM 2347 at FM 2154 § COUNTY OF TRAVIS § ADVANCE FUNDING AGREEMENT FOR VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS TO TRANSPORTATION IMPROVEMENT PROJECTS WITH NO REQUIRED MATCH ON-SYSTEM THIS AGREEMENT is made by and between the State of Texas, acting by and through the Texas Department of Transportation called the"State", and Brazos County, acting by and through its duly authorized officials, called the"Local Government". The State and Local Government shall be collectively referred to as"the parties" hereinafter. • WITNESSETH - • WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes, and WHEREAS, Transportation Code, Chapters 201 and 221, authorize the State to lay out, construct, maintain, and operate a system of streets, roads, and highways that comprise the State Highway System; and WHEREAS, Government Code, Chapter 791, and Transportation Code, §201.209 and Chapter 221, authorize the State to contract with municipalities and political subdivisions; and • WHEREAS, the Texas Transportation Commission passed Minute Order Number 116522, and 116292 authorizing the State to undertake and complete a highway improvement generally described as construction of a railroad grade separation and interchange at FM 2347 at FM 2154; and WHEREAS, the Local Government has requested that the State allow the Local Government to participate in said improvement by funding that portion of the improvement described as construction of a railroad grade separation and interchange at FM 2347 at FM 2154 (Project); and • WHEREAS, the State has determined that such participation is in the best interest of the citizens of the state; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties, to be by them respectively kept and performed as set forth in this Agreement, it is agreed as follows: Page 1 of 6 AFA VoITIP Revised 04/22/2021 CCSJ# 3138-01-020 AFA CSJs. 3138-01-020 District# 17—BRY AFA ID Z00010105 Code Chart 64# 50021—Brazos County Project Name BM—FM 2347 at FM 2154 AGREEMENT 1. Period of the Agreement This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. This Agreement shall remain in full force and effect until the Project has been completed and accepted by all parties or unless terminated as provided below. 2. Project Funding and Work Responsibilities A. The State will authorize the performance of only those Project items of work which the Local Government has requested and has agreed to pay for as described in Attachment A, Payment Provision and Work Responsibilities (Attachment A)which is attached to and made a part of this contract. In addition to identifying those items of work paid for by payments to the State, Attachment A also specifies those Project items of work that are the responsibility of the Local Government and will be carried out and completed by the Local Government, at no cost to the State. B. At least sixty (60)days prior to-the date set:for receipt of the construction bids, the Local Government shall remit its-financial share for the State's estimated construction oversight and construction costs. C. In the event that the State determines that additional funding by the Local Government is required at any time during the Project, the State will notify the Local Government in writing. The Local Government shall make payment to the State within thirty (30)days from receipt of the State's written notification. D. Whenever funds are paid by the Local Government to the State under this Agreement, the Local Government shall remit a check or warrant made payable to the"Texas Department of Transportation"or may use the State's Automated Clearing House (ACH)system for electronic transfer of funds in accordance with instructions provided by TxDOT's Finance Division. The funds shall be deposited and managed by the State and may only be applied by the State to the Project. 3. Right of Access If the Local Government is the owner of any part of the Project site,the Local Government shall permit the State or its authorized representative access to the site to perform any activities required to execute the work. 4. Adjustments Outside the Project Site—Not Applicable The Local Government will provide for all necessary right of way and utility adjustments needed for performance of the work on sites not owned or to be acquired by the State. Page 2 of 6 AFA VoITIP Revised 04/22/2021 CCSJ# 3138-01-020 AFA CSJs 3138-01-020 District# 17—BRY AFA ID Z00010105 Code Chart 64# 50021 —Brazos County Project Name BWX—FM 2347 at FM 2154 5. Responsibilities of the Parties The State and the Local Government agree that neither party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. 6. Document and Information Exchange The Local Government agrees to electronically deliver to the State all general notes, specifications, contract provision requirements and related documentation in a Microsoft®Word or similar document. If requested by the State, the Local Government will use the State's document template. The Local Government shall also provide a detailed construction time estimate including types of activities and month in the format required by the State. This requirement applies whether the local government creates the documents with its own forces or by hiring a consultant or professional provider. At the request of the State,the Local Government shall submit any information required by the State in the format directed by the State. 7. Interest I . • The State will not-pay interest on funds provided by the-Local Government. Funds provided by the Local Government will be deposited into, and retained in, the State Treasury. 8. Inspection and Conduct of Work Unless otherwise specifically stated in Attachment A, the State will supervise and inspect all work performed hereunder and provide such engineering inspection and testing services as may be required to ensure that the Project is accomplished in accordance with the approved plans and specifications. All correspondence and instructions to the contractor performing the work will be the sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges adopted by the State and incorporated in this agreement by reference, or special specifications approved by the State. 9. Increased Costs If any existing or future local ordinances, commissioners court orders, rules, policies, or other directives, including but not limited to outdoor advertising billboards and storm water drainage facility requirements, are more restrictive than State or Federal Regulations,or if any other locally proposed changes, including but not limited to plats or replats, result in increased cost to the department for a highway improvement project, then any increased costs associated with the ordinances or changes will be paid by the Local Government. The cost of providing right of way acquired by the State shall mean the total expenses in acquiring the property interests either through negotiations or eminent domain proceedings, including but not limited to expenses related to relocation, removal, and adjustment of eligible utilities. Page 3 of 6 AFA VoITIP Revised 04/22/2021 CCSJ# 3138-01-020 AFA CSJs 3138-01-020 District# 17—BRY AFA ID Z00010105 Code Chart 64# 50021 —Brazos County Project Name BWX—FM 2347 at FM 2154 10. Insurance If this Agreement authorizes the Local Government or its contractor to perform any work on State right of way, before beginning work the entity performing the work shall provide the State with a fully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of coverage in the amounts and types specified on the Certificate of Insurance for all persons and entities working on State right of way. This coverage shall be maintained until all work on the State right of way is complete. If coverage is not maintained, all work on State right of way shall cease immediately, and the State may recover damages and all costs of completing the work. 11. Project Maintenance The Local Government shall be responsible for maintenance of locally owned roads and locally owned facilities after completion of the work. The State shall be responsible for maintenance of the State highway system after completion of the work if the work was on the State highway system, unless otherwise provided for in Attachment A or existing maintenance agreements with the Local Government. 12. Termination • A. This agreement may be terminated in the following manner: 1. By mutual written agreement and consent of both parties; 2. By either party upon the failure of the other party to fulfill the obligations set forth in this agreement; or 3. By the State if it determines that the performance of the Project is not in the best interest of the State. B. If the agreement is terminated in accordance with the above provisions, the Local Government will be responsible for the payment of Project costs incurred by the State on behalf of the Local Government up to the time of termination. C. Upon completion of the Project,the State will perform an audit of the Project costs. Any funds due to the Local Government, the State, or the Federal Government will be promptly paid by the owing party. 13. Notices All notices to either party by the other required under this agreement shall be delivered personally or sent by certified or U.S. mail, postage prepaid or sent by electronic mail, (electronic notice being permitted to the extent permitted by law but only after a separate written consent of the parties), addressed to such party at the following addresses: Local Government: State: Brazos County Texas Department of Transportation ATTN: County Judge ATTN: Director of Contract Services 200 S Texas Ave. 125 E. 11th Street STE 240 Austin, TX 78701 Bryan, TX 77803 Page 4 of 6 AFA VoITIP Revised 04/22/2021 NUI.UAIJII Lllvcll.rc.✓.✓v�.��....�. .. ..�� -- •-___._. _ __- CCSJ# 3138-01-020 AFA CSJs 3138-01-020 District# 17—BRY AFA ID Z00010105 Code Chart 64# 50029—Brazos County Project Name BWX—FM 2347 at FM 2154 All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided in this agreement. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that such notices shall be delivered personally or by certified U.S. mail and such request shall be honored and carried out by the other party. 14. Sole Agreement In the event the terms of the agreement are in conflict with the provisions of any other • existing agreements between the Local Government and the State, the latest agreement shall take precedence over the other agreements in matters related to the Project. 15. Successors and Assigns The State and the Local Government each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this agreement. 16. Amendments • By mutual written-consent of the parties,'this agreement may be amended-in writing prior to its expiration. 17. State Auditor Pursuant to Texas Government Code §2262.154, the state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the contract or indirectly through a subcontract under the contract. Acceptance of funds directly under the contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative • audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. 18. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this Agreement on behalf of the entity represented. • Page 5 of 6 AFA VoITIP Revised 04/22/2021 CCSJ# 3138-01-020 AFA CSJs 3138-01-020 District# 17—BRY AFA ID Z00010105 Code Chart 64# 50021—Brazos County Project Name BWX—FM 2347 at FM 2154 THIS AGREEMENT IS EXECUTED by the State and the Local Government. THE STATE OF TEXAS THE LOCAL GOVERNMENT Signature Signature Duane Peters Typed or Printed Name Typed or Printed Name Brazos County Judge • Typed or Printed Title Typed or Printed Title Date Date Page 6 of 6 AFA VoITIP Revised 04/22/2021 CCSJ# 3138-01-020 AFA CSJs 3138-01-020 District# 17—BRY AFA ID Z00010105 Code Chart 64# 50021—Brazos County Project Name BWX—FM 2347 at FM 2154 ATTACHMENT A PAYMENT PROVISION AND WORK RESPONSIBILITIES The Local Government shall provide a fixed contribution of$14,987,118 for the construction of a railroad grade separation and interchange at FM 2347 at FM 2154 located in Brazos County. The Local Government's fixed amount of$14,987,118 shall not increase or decrease based on the total projects construction low bid amount. The State shall be responsible for the project cost overruns. Page 1 of 1 AFA VoITIP Attachment A DocuSign rt P Certificateto Of Completion • 7 Envelope Id:DCE2CF0E947447DD82C34D3B946FF082 Status:Sent Subject:Please DocuSign AFAID Z00010105(3138-01-020)with Brazos County Source Envelope: Document Pages:9 Signatures:0 Envelope Originator: Certificate Pages:5 Initials:0 Kelle Chancey AutoNav:Enabled 125 E.11th Street Envelopeld Stamping:Enabled Austin,TX 78701 Time Zone:(UTC-06:00)Central Time(US&Canada) Kelle.Chancey@txdot.gov IP Address:209.112.106.2 Record'Tracking � mW, . . � ,_ •�.m„G°, - j Status:Original. Holder:Kelle Chancey Location:DocuSign 8/5/2024 11:53:56 AM Kelle.Chancey@Ixdot.gov Security Appliance Status:Connected Pool:StateLocal Storage Appliance Status:Connected Pool:Texas Department of Transportation Location:DocuSign Signer Events 4�..• .Signature .. - ' Timestamp Duane Peters Sent 8/5/2024 11:56:16 AM dpeters@brazoscountytx.gov Viewed:8/15/2024 2:17:41 PM Security Level:Email,Account Authentication (Optional) Electronic Record and Signature Disclosure: • _ Accepted:8/15/2024 2:17:41 PM ' ID:75840408-635b-4b2d-8b5a-43bda53f57a6 , - - - Kenneth Stewart kenneth.stewart@txdot.gov Security Level:Email,Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign pi Person Signer.Events` #. .4 Signature' , a e d .°a 1 , Timestamp x''1'r ,. _ ` ,7„" • Editor Delivery Events Status,,, ' Timestamp Agent Delivery Events Status" Timestamp r t T •Intrermediary,,DelivetpEvents ,. ' Status " i e - - ' , ,: • � mestamp Certified.Delivery Events Status ; Timestamp- , r -- " a '-�_, ate:"., R'1 . e , Z ': '" , ' oaa s; •"iY"t_ . Carbon Copy Events °• , Status - � -_ nTmestmp i Kelle Chancey *C�y Sent 8/5/2024 11:56:14 AM COPIED �� D Kelle.Chancey@txdot.gov I L Public Transportation Specialist Texas Department of Transportation Security Level:Email,Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events z; • Status; __ Timestamp I Lauren Blackman Sent:8/5/2024 11:56:15 AM Lauren.Blackman@txdot.gov COPIED Viewed:8/5/2024 12:59:23 PM Special Projects Coor Texas Department of Transportation Security Level:Email,Account Authentication - (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Christina Cabello Christina.Cabello@txdot.gov Security Level:Email,Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign FIN_LettingMgmt FIN_LettingMgmt@bcdot.gov Security Level:Email,Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign =' � r �5 •"Si nature` 1s 'Timestampe Witness Events . y�. ,� - 9 .. ���-. , ��...� - ,,• Notary Events 1 Signature . ". . Timestamp nvelops Summary Events ,,, , S s � • ,t,W esta tatu Tim mps Envelope Sent Hashed/Encrypted 8/5/2024 11:56:14 AM • Payment Events - . Status• ‘ Timestamps - iectro `><c Record and.Si nature Disclosure • ,,, - Parties agreed to:Duane Peters ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time,Texas Department of Transportation(we,us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign,Inc. (DocuSign)Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions,please confirm your agreement by clicking the'I agree' button at the bottom of this document. 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Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically,which will be similar to other electronic notices and disclosures that we will provide to you,please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above,please let us know by clicking the'I agree'button below. By checking the'I Agree'box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the;disclosure to a-place where I can print it, for future reference and access; and • Until or unless I notify Texas Department of Transportation as described above,I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Texas Department of Transportation during the course of my relationship with you. t Hof 111 .& Construction,.Inc. ter : r-htrilii11 f Tr. r 1725 S. Velasco C.O.No: 02 Angleton, Texas 77515 979-265-6101 Date: August 13,2024 Job No.: 23-576 Job Location: Brazos County Expo Center Seal factory pre punched holes in roof sheets at gutter edge;rear of Exhibit Hall only. To: Brazos County 300 E.26th St Bryan TX. 77803 Attn: William C. Wendt Tax Exempt: Yes x No Description: 1. Seal the pre punched holes in the existing roof sheets at the gutter edge of the rear section of the Exhibit Hall(see Aerial Diagram). 2. Sales tax is not included. TOTAL ADD TO CONTRACT AMOUNT $2,873.00 We agree to make all the designated changes or additional work. The price of this contract: Zl4ncre saes; ❑ Decreases and will be ❑ Lump sum as specified ❑ Lump sum to be estimated or E Cost Plus 18% Date of Changes or Additional Work: Printed Name/Title: LA St ME" Pt r 2M Authorized Sign ure: Date: ACCEPTED-The above prices and spec tions of this order are satisfactory and are hereby accep ed. All work to be performed under the same terms and conditions as specified in the original contract unless otherwise specified. Payment shall be made upon completion in accordance with above specifications,. payable to Jaco Roofing&Construction,Inc.,P.O.Box 937,Clute,Texas,Brazoria County. 44 �+ .� - :_. .... :rx, !? ?fi 1 �i i(-'rT' . , i- i. { .+� r� 1 } Legend Brazos County Expo --- ; 1, , i827 Leonard Rd.,Bryan TX. 77807 --F- p 1+ ATM Leonard Rd 9 ATM i� :1 ,tL, � •ti � Y� y 9 Brazos County Expo Complex ` '` r 0 Brazos Valley Fair&Rodeo ' 1 'ill';':- Area of Work - Lr'`~.` '. ft ' � l- 1582R Leonard Rd4 _--- _` ..e.�.• ` . _ ..,.- �.- . , _" 4• F �` s r o' feu tytaxpo-l.omp ' `� 1`'=i LL 1t c . t i 1 �'`� �' •'y�Brazoslda Ejh` alC ' 002A ...J �:,�, a+mot;z` €r'€a. q 1 +) ' 44-I n ::: it' . 0, ,,...:.., 4 - s � r( , 1 ....� amillizt ......�.� ,.i� 43' y �` a°"i- .. -,a [,, ill;A �.j "'.'f .. . a .x y,,,...s ._y ta:erY'.c^a'9uFsc.:a€i:+a:r -,JeTa+�a4� -;, v $" 1 Rt t:=:. .,�'" t tea. _ `{ '. r . , aii,,,,,,,,,,,,2..1.-1 0.141.1_,J.,t 4 ./ �,f• f / f s 7..73 -v �•t rill ;_ �Y..�¢r -+,x rk p ._ _ ` b. 4ir.gi to-- ■ ii a i { 1"if�� ,,., I -,..s: �� , i t•f '.1I•'L1,1 t . ,rJ t�l, "-'., - -- k " ' ` rd 1 g a- ¢' ti ly t} + 1 y<, d r }� qq,� 400 f i - ( 6, Nueces County Justice Academy INTERLOCAL AGREEMENT FOR - POST ADJUDICATION SERVICES OF JUVENILE OFFENDERS STATE OF TEXAS § COUNTY OF NUECES § NUECES COUNTY JUVENILE BOARD NUECES COUNTY ROBERT BARNES FACILITY • RESIDENTIAL SERVICES September 1,2024—August 31, 2025 This Agreement is entered into by and between Nueces County Juvenile Board,at the request of and on behalf of the Nueces County Juvenile Probation Department (collectively referred to as "Service Provider") and Brazos County Juvenile Probation Department (referred to as "Juvenile Probation") concerning residential care services provided at the Robert N. Barnes Regional Juvenile Facility ("Facility")by the Nueces County Juvenile Department pursuant to license granted by the Texas Juvenile Justice Department,Texas Government Code Chapter 791,and/or any other appropriate State agency with licensure or regulatory authority over the Facility. ARTICLE I U,,RPOSE • 1.01 T h e purpose of this Residential Services Agreement is to provide Juvenile Probation with long term residential care for children adjudicated to have committed delinquent conduct or conduct indicating a need for supervision. The placement Facility to be utilized operated by Service Provider,and is located at 2310 Gollihar Road,Corpus Christi,Texas 78415. ARTICLE II TERM • `=2:OI The term of this agreement will commence September 1, 2024, and ending August 31, 2025, unless one party notifies the other in writing,at least thirty(30)days prior to the expiration of said term,of its intention to end this Agreement. • ARTICLE Ill aE_RYICES, 3.01 Service Provider will provide the following level of care services: A. Basic Level of Care(General Offender): 1. Consists of a structured, supportive residential setting that is designed to maintain or improve the child's functioning. 2. Includes routine supervision and guidance to ensure the child's safety,involvement in age- appropriate structured activities educational and rehabilitative services,and guidance from professionals or paraprofessionals to help attain or improve functioning appropriate to the child's age and development.The program is for juveniles ages 14-17. B. Specialized Level of Care: 1. Consists of a structured, residential treatment setting designed to improve the child's functioning. 2. Includes routine supervision, intervention, and therapeutic services to ensure the child's safety, involvement in age-appropriate structured activities,educational and rehabilitative services,and guidance from professionals and paraprofessionals to help attain or improve functioning appropriate to the child's age and development. 3. Services reflect a full range of treatment and rehabilitative interventions including educations, social, recreational, and psychoeducational and include a focus on a clearly ___ __ _ _ _ identified specialized population limited to substance abuse, mental health treatment, trauma treatment and female offenders ages 14-17. 3.02 Service Provider will perform the following services: 1. Medical.Services:Services provided on site by contract doctors. 2. Psychiatric Services: Services on site and via telehealth through our local contracted psychiatrist. 3. On-Call Crisis Services:All crisis services are handled by our in-house mental health supervisor. 4. Educational Services:The residents will be enrolled in the Corpus Christi Independent School District (CCISD).CCISD follows a state approved curriculum for middle school and high school to meet each student's academic needs(including 504 needs and computer lab). Special Education Services are available and provided on-site by certified teachers. 5. GED Preparation Program: GED services are provided via local partnerships on site. 6. College entrance exam preparation: If a resident obtains their GED,or High School diploma while in the facility,attempts will be made to assist resident with college entrance preparation such as registering for ACT/SAT,and TSI. 7. Program Components:Resident will complete component assignments focused on prosocial skills and life skills each resident will learn as they progress through the program. Each component is designed to help the resident learn and practice skills to help them be successful while at the Justice Academy program and within the community once they graduate and return to their community. Each stage will require assignments to be completed and a test score of 70 or higher in order to be promoted to the next stage. 8. Facility Therapeutic Assignments:Residents will be required to complete a therapeutic assignment BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 2 of 15 reflecting on their life,their family,their offense history,and their progress through the program.The written autobiographical allows the resident to review and reflect on their life and what led the resident to being in placement.",The resident will read their completed story to family and staff at the time of their graduation from the Justice Academy. 9. Counseling Services: All residents will participate in some aspect of therapy.We offer multiple groups for residents needing behavior modification,substance abuse treatment,mental health services and trauma treatment.Some of the group services being offered include prosocial skills,anger management, substance abuse education,substance abuse treatment for co-occurring disorders,cognitive skills group, and art.We also offer individual counseling services to all residents regardless of what program they are court ordered to participate in. 10. Online Counseling:Videoconferencing/Teleconferencing is available upon request.Communication with residents,program case management staff,counselors and/or service providers is available via videoconferencing and traditional telephone conferences,if necessary,for continuation of services and continuity of care for all residents. 11. Alternative Therapies: a. Canine/Feline Assisted Activity Program:The facility has a canine and a feline that live on site(one in the male unit a one in the female unit). The presence of a trained animal will be used to promote feelings of acceptance,a reduction in anxiety related to treatment,facilitation in developing a strong therapeutic rapport,a decrease in feelings of detachment,a non-verbal avenue for expression of emotions,and support through the processing of trauma. b. Canine/Feline Handler: A resident can be chosen by staff to be the handler for the canine/feline in the unit(Male/Female). If a resident has demonstrated positive overall behavior,consistently making their daily points,has positive leadership qualities,follows all the rules of the canine/feline program, and demonstrates he or she can form a relationship,and show respect for the canine/feline,he or she can qualify to be the handler. c. The Council for Boys and Young Men: This is a curriculum designed for working with boys."The Council"is a strengths-based group model for youth ages 9-18 that addresses risk factors and empowers boys and young men to find belonging,build assets,and deconstruct harmful masculinity beliefs on their journey toward becoming respectful leaders and connected allies in their community. d. Girl's Circle:This is a curriculum used with girls.Girl's Circle integrates relational theory,resiliency practices,and skills training in a specific format. It is designed to increase positive connections, personal and collective strengths,and competence in girls. e. After Care Services: Liberty Resources provides a comprehensive home-based intervention to families and children for Nueces County residents. 12. Vocational Training(Additional Cost May Apply): • To increase each resident's employability upon completion of their stay at the Justice Academy,resident can be placed in the facility's enhanced trade skills training program with approval from their county. Each resident will be trained by two vocational instructors in the skilled areas of carpentry,electrical, dry wall,welding,framing,and plumbing. These training sessions would offer certification certificates in each trade skill area completed by the resident. Future Vocational Services may include(Fall 2024):Cosmetology(barber,esthetician,nail technician, hair stylist,makeup artist)and Music Production. 13. Religious Services:Non-denominational services are provided for each resident on a volunteer basis. 5• BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 3 of 15 ARTICLE IV EVALUATION CRITERIA 4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be evaluated based on the output and outcome measures contained in this section. Juvenile Probation, at its discretion, may use other means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions of the Agreement. A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement according to the following specific performance goals for Service Provider: 1. Ensure children complete residential placement. 2. Prevent re-referrals of children during the six(6)months following release from residential placement. B. Juvenile Probation shall additionally evaluate Service Provider by the following output measures(in actual numbers of units of service and activities): 1. The total number of children placed in residential placement. 2. The total number of children who were discharged from residential placement successfully. 3. The total number of re-referrals of children discharged from placements within six(6) months after release. 4. The total number of children who move down in their Level of Care. 5. The average length of time before a child moves down in the Level of Care. C. Juvenile Probation shall further evaluate Service Provider by the following outcome measures: 1. Percentage of children in residential placement who will complete their placement as a successful discharge. 2. Percentage of children who have completed their placement and not re-referrals within six (6)months after release. Notwithstanding the foregoing criteria for evaluation, nothing herein shall be construed as a guaranty of outcome or performance by any child. 4.02 Service Provider shall report monthly to Juvenile Probation as to each of the foregoing output and outcome measures. These reports will be reviewed by Juvenile Probation to monitor Service Provider for programmatic compliance with this Agreement. ARTICLE V COMPENSATION 5.01 For and in consideration of the above-mentioned services,Juvenile Probation agrees to pay the Service Provider the daily rate per day for each juvenile admitted for the following Level of Care: A. Basic Level of Care $103.03 B. Specialized Level of Care $200.00 a. Substance Abuse b. Trauma BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 4 of 15 The daily rate shall be paid to the Service Provider from the initial intake date to the Post Adjudication through the date prior to the exit date.There will be no charge on day of exit. 5.02 Psychiatric services will be provided to the child on an as needed basis and shall be billed to the Probation Department.The initial psychiatric/psychological evaluation for admission is required prior to acceptance into the program that has been conducted in within the last 12 months. 5.03 Service Provider will submit an invoice for payment of services to the Juvenile Probation Department monthly. Said invoice shall be submitted with ten(10)working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control,including but not limited to:to be attributed to specific clients if appropriate,date service was rendered,total daily cost,and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. 5.04 If an emergency examination,EMS treatment,health care treatment,and/or hospitalization outside the Facility("Outside Treatment")are required for a child placed in the Facility,the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of the Juvenile Probation. Juvenile Probation agrees to indemnify and hold the Service Provider, its officers, administrator, representatives, agents, shareholders, and employees from all liability for charges for Outside Treatment. The Administrator shall notify Juvenile Probation of outside treatment within twenty-four(24)hours of its occurrence. The Juvenile Probation Department shall decide directly with vendors for the provision of, and payment for, routine medical expenses, including without limitation, hospitalization, prenatal services, and dental, for Post-Adjudication Program juveniles and other juveniles for whom the Administrator has not elected to secure such services as provided herein above. Notwithstanding the foregoing,the Service Provider will endeavor to seek and obtain all benefits available from other sources for eligible juveniles.Any income received by Service Provider from sources other than this contract, including but not limited to medical insurance coverage, or contributions from parents or others must be documented as to each juvenile for whom a billing is submitted and deducted from the invoice submitted to the Juvenile Probation Department. .. ... Documentation must include the name(s) and.SID numbers of the parties receiving the services, the dates and time services were provided, and such other information deemed necessary for adequate fiscal control. 5.05 Service Provider shall account separately for the receipt and expenditure of all state funds received from Juvenile Probation under this contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): A. Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds.Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year. B. If the Service Provider does not obtain an annual outside audit,then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds.The accounting shall clearly list the state funds received from Juvenile • Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation.The accounting shall be provided to Juvenile Probation thirty(30)days prior to the renewal date of the contract. BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 5 of 15 • 5.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty,either in whole or in part, if funds are not available or are not appropriated by the Texas State Legislature. Reimbursement Rates are increased during the duration of the terms of this contract,the new rates will become effective,reflecting those of the increase. • 5.07 Invoices submitted by. Service Provider to Juvenile Probation shall be paid by Juvenile Probation within thirty(30)calendar days of their receipt.Juvenile Probation's payment checks will reference Service Provider's invoice number and will be made payable to"Nueces County Juvenile Probation." Payments will be sent to: Nueces County Juvenile Probation Attn: Financial Services 2310 Gollihar Rd. Corpus Christi,TX 78415 5.08 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal Officer. 5.09 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. 5.10 Except to the extent that a party to this Agreement seeks emergency judicial relief,the parties agree to negotiate in good faith to resolve any disputes related to this contract that may arise,no matter when the dispute may arise. If a dispute cannot be resolved by negotiation,the dispute shall be submitted to mediation before the parties' resort to litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute,and the parties shall pay the costs of mediation services equally. • BRAZOS COUNTY RESIDENTIAL.CONTRACT FY 24-25 Page 6 of 15 ARTICLE VI ADDITIONAL TERMS&AGREEMENTS 6.01 Prior to transporting a child to the Facility for placement, the official authorizing the placement • shall call the Facility to ensure that space is available.Placement of children by authorized officers of Juvenile Probation may be denied if space limitations require as determined by the Facility. 6.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper order from the Juvenile Court of the County and other documentation required by Service Provider. 6.03 Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the Facility. 6.04 If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, or unmanageable,unsuitable for the program or combination of such conditions or characteristics or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Administrator shall notify the Juvenile Probation Department of this determination.It will be the responsibility of Juvenile Probation to provide for the transportation for the removal of the child and shall be removed as soon as practicable, preferably within (7) working days after notification. • 6.05 Service Provider agrees that the Facility will accept any child who qualifies,without regard to such child's religion,race,creed,sex,or national origin. 6.06 It is understood and agreed by the parties that children placed in the Facility under proper orders of the appropriate Juvenile Court shall not be discharged from the Facility until the Administrator of the Facility receives a written authorization from the Juvenile Probation Department that or detained the child. 6.07 It is further understood and agreed by the parties that children placed in the Facility may be released • to the Probation Officer or other appropriate,authority of Brazos County. 6.08 It is further understood and agreed by the parties that nothing in this contract shall be construed to . permit Brazos County, its agents,servants,or employees in any way to manage,control,direct or instruct Service Provider, its director,officers,employees, agents, shareholders, and designees in any manner respecting its work,duties or functions pertaining to the maintenance and operation of the Facility. However, it is also understood that the Juvenile Court of Nueces County shall control the conditions and terms of detention supervision as to a particular child pursuant to Texas Family Code, Section 51.12. 6.09 Juvenile Probation reserves the right to terminate the client's placement with Service Provider at its discretion.Service Provider must not release a client to any person or agency other than Juvenile • Probation without the express consent of an authorized agent of Juvenile Probation. 6.10 Under Section 231.006, Family Code,the vendor or applicant certifies that the individual or business entity named in this Agreement, bid or application is not ineligible to receive the specified grant, loan or payment and acknowledges that this Agreement may be terminated,and payment withheld .. if this.certification is inaccurate. BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 7 of 15 ARTICLE VII EXAMINATION OF PROGRAM&RECORDS:. :7:01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement andfor to review its record periodically.This examination and evaluation of the program may include site visitation,observation of programs in operation,interview, and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. :7:02 Service Provider shall provide to Juvenile Probation such descriptive information contracted children as requested on forms provided by Juvenile Probation. -703 For purpose of evaluation,inspection,auditing or reproduction,Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books,documents or other evidence pertaining to the costs and expenses of this Agreement. �704 Service Provider will keep•a record of•all services provided -to Juvenile•Probation under this Agreement,and upon reasonable notice will provide information,records,papers,reports,and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records(as referenced above)for seven(7)years retention period after the termination of this Agreement. 7.05 Pursuant to Texas Government Code §2262.154, to the extent that any funds received through a contract with the State of Texas will be utilized to pay for the services provided hereunder,Service Provider and Juvenile Probation understand and agree that: 1) the state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the contract or indirectly through a subcontract under the contract; 2) acceptance of funds directly under the contract or indirectly through a subcontract under the contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds; and 3) under the direction of the legislative audit committee,an entity that is the subject of an audit or investigation by the state auditor must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. • BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 8 of 15 ARTICLE VIII CONFIDENTIALITY OF RECORDS 8.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation and shall not re-disclose the information except as required to perform the services to be provided pursuant to this Agreement,or as may be required by law. ARTICLE IX DUTY TO REPORT 9.01 As required by §§261.101 and 261.405 of the Texas Family Code, Service Provider shall report any allegations or incident of abuse,exploitation or neglect of any child(including but not limited to a juvenile that has been placed by Juvenile Probation)within twenty-four(24) hours from the time the allegation is made; 9.02 Attempted Suicides: All attempted suicides shall be reported by Service Provider immediately, if possible,or within(24)hours; 9.03 All incidents of death,sexual abuse and serious physical abuse within 1-hour to law enforcement and Texas Juvenile Justice Department within 4-hours; Reported to the following: A. Local law enforcement agency(such as the Nueces County Sheriff's Office); B. Texas Juvenile Justice-Department by submitting a TJJD Incident Report Form to facsimile number 1-512-424-6717 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786-7263,followed by submitting the report within 24 hours of said call); and C. Brazos County Juvenile Probation Department to facsimile number(979)361-1866(Attn: Chief Juvenile Probation Officer). ARTICLE X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Juvenile Probation,and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation: A. Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and all litigation filed against the Service Provider, or against its employees, interns, volunteers,subcontractors,agents and/or consultants that have direct contact with juveniles; C. Any arrest of any employee, intern,volunteer,subcontractor,agent and/or consultant of the Service Provider that has direct contact with juveniles; BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 9 of 15 D. Any finding of"Reason to Believe"by a state regulatory agency in a child abuse,neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that are registered sex offenders;and F. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that have a criminal history. For this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2)a felony conviction or deferred adjudication within the past ten years;or(3)a jailable misdemeanor conviction or deferred adjudication within the past five years. - 10.02 To the extent required by applicable law, Service Provider will disclose to Juvenile Probation any known, pending,or initiated criminal or governmental investigations and results/findings by, but not limited to, the Federal Bureau of Investigation, Department of Justice, Texas Department of Juvenile Justice,Texas Health and Human Services Commission,Texas Attorney General's Office, any local or state law enforcement entity related to Service Provider,its employees,administrators, contractors, or advisory board members. Service Provider and the Juvenile Probation both acknowledge and understand providing placement to juveniles involved in criminal justice proceedings, subjects the personal and professional conduct of employees of both entities to a higher level of scrutiny that it would otherwise in a private setting. Both Service Provider and Juvenile Probation understand that any personal or professional conduct of employees ofeither party that reflects poorly on the credibility or professional opinion of any employee or Service Provider staff member may be required to be disclosed to the Court handling the juvenile's case and/or attorneys or prosecutors involved in legal proceedings. ARTICLE X1 . .. . . EQUAL OPPORTUNITY 11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. During the performance of this contract the Service Provider agrees it: A. Will not discriminate against any child, childcare provider, parent,employee,or applicant for employment because of race,color,religion,sex,or national origin including but not limited to employment, promotion, demotion or transfer, recruitment, or advertising, lay-off or termination,rates of pay or other forms of compensation and selection for training, including apprenticeship. The Service Provider agrees to post in conspicuous places, available to employees and applicants for employment,notices to be provided setting forth the provision of this non-discrimination. • B. Will, in all solicitations or advertisement for employees placed by or on behalf of the Service Provider, state that all qualified applicants for positions in the Facility, will receive consideration for employment without regard to race,color,religion,sex,or national origin. .C. Shall abide by all applicable federal,state,and local laws and regulations. BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 10 of 15 ARTICLE XII ASSIGNMENT.&.SUBCONTRACT. . 12.01 Service Provider may not assign or subcontract any of its rights,duties and 1'or obligations arising out of this Agreement without the written consent of Juvenile Probation. ARTICLE XIII OFFICIALS NOT TO BENEFIT 13.01 No officer,employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest,direct or indirect,in this Agreement or the proceeds thereof. ARTICLE XIV DEFAULT 14.01 Juvenile Probation may,by written notice of default to Service Provider,terminate the whole or any part of this Agreement,as it deems appropriate,in any one of following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof;or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes,and outputs,or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms,and in either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten(10)days. . C. Except to the extent that a party to this Agreement seeks emergency judicial relief,the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation . services equally. D. To the extent permitted by law, the prevailing party in any lawsuit arising out of this Agreement will be entitled to Attorney's fees from the other party, including actions for declaratory relief. E. All notices required under this Agreement shall be in writing. They shall be sent by fax or by registered U.S.mail,return receipt requested,to the party address.A party must provide notice of a change of address during the term of this Agreement. Unless specified otherwise,notices required in this Agreement shall be deemed to have been received when actually received. F. Captions in this Agreement are for convenience only and shall be deemed irrelevant in construing the provisions of the Agreement. G. The parties intend that,in construing and enforcing the provisions of the Agreement,mediators and judges.shall give maximum effect to the principles of contractual freedom and contractual enforceability. 1 BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 11 of 15 H. If any court finds any provision of this Agreement to be invalid or unenforceable,this finding shall not affect the validity or enforceability of any other provision of the Agreement. I. No express or implied waiver by any party of any right of that party under this Agreement in any specific circumstance shall be considered to waive that right of that party in any other circumstance. J. The covenants and agreements in this Agreement are binding on and issued to the benefit of the parties and their respective heirs, executors, administrators, legal representatives, successors and assigns. ARTICLE XV TERMINATION 15.01 The term of this Contract shall be for a period of twelve(12)months from the effective date:however, if either party feels in its judgment that the contract cannot be successfully continued,and desires to terminate this contract,then the party so desiring to terminate may do so by notifying the other party in writing, by certified mail or personal delivery of its intention to terminated: A. By thirty(30)days from the date of the of the intention to terminate;or B. Upon expenditure of available funds. 15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion,determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay,upon giving notice to the Service Provider. ARTICLE XVI WAIVER OF SUBROGATION • 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees,agents,owners,officers,or subcontractors against Juvenile Probation. Service •Provider also waives any rights it may have to indemnification from Juvenile Probation. ARTICLE XVII SOVEREIGN IMMUNITY • 17.01 This Agreement between Nueces County and Brazos County is expressly made subject to Sovereign Immunity,Title 5 of the Texas Civil Practices and Remedies Code,and all applicable federal and state law.Both counties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities from suitor from liability that Nueces County and Brazos County has by operation of law. Nothing in this Agreement is intended to benefit any third-party beneficiary. ARTICLE XVIII REPRESENTATIONS&WARRANTIES 18.01 Service Provider hereby represents and warrants the following: BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 12 of 15 A. That it has all necessary right,title,license and authority to enter into this Agreement. B. That it holds all necessary licenses and staff certifications to provide the type(s)of services being contracted for;that it follows all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Nueces or any political subdivision thereof; C. That all of its employees,interns,volunteers,subcontractors,agents andfor consultants will be properly trained to report allegations or incidents of abuse,exploitation or neglect of a juvenile in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect and exploitation allegations. ARTICLE X1X TEXAS LAW TO APPLY 19.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Nueces County,Texas. ARTICLE XX VENUE 20.01 To the extent permitted under the law,the venue for any litigation arising from this Agreement must be in Nueces County,Texas. ARTICLE XXI LEGAL CONSTRUCTION 21.01 In case any one or more of the provisions contained in this Agreement shall for any reason be • -- -held to be invalid; illegal,• or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. ARTICLE XXII PRIOR AGREEMENTS SUPERSEDED 22.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have committed an act of delinquency or an act indicating a need for supervision,and payment for such care will be made by the county for the children placed in the Facility by the Judge of the county having juvenile jurisdiction. • • BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 13 of 15 • ARTICLE XXIII PRISON RAPE ELIMINATION ACT 23.01 Service Provider shall comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to the Contract, including the Prison Rape Elimination Act of 2003 (PREA)which establishes a zero-tolerance standard against sexual assault of incarcerated person, including juveniles, and addresses the detention, elimination prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders Under PREA, Service Provider shall make available to the Chief Probation Officer all incident- based aggregated data reports for every allegation of sexual abuse at its Facility or facilities,and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30'h [PREA§115.87(e)and(0]. Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure that the Service Provider is complying with the PREA standards [PREA §115.312(b)].To comply with this standard,the Service Provider will make available to the Chief Probation Officer all incident-based aggregated sexual abuse data within 24-hours of the allegation. Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the Juvenile Probation website[PREA§115.389(b)]. BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 14 of 15 F EXECUTED IN DUPLICATE COPIES,EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL,on the day of ,2024. NUECES COUNTY JUVENILE PROBATION DEPARTMENT Ct. Honorable Timothy McCoy,Chairman Homer Flores,Director Nueces County Juvenile Board Chief Juvenile Probation Officer County Court at Law No.5 Juvenile Probation Department BRAZOS COUNTY JUVENILE PROBATION DEPARTMENT 44-4L0*-- PLjit".± Duane Peters,Brazos County Judge Linda Ricketson,Executive Director Brazos County.ChiefJuvenile Probation Officer BRAZOS COUNTY RESIDENTIAL CONTRACT FY 24-25 Page 15 of 15 CONTRACT AND AGREEMENT FOR PRE-ADJUDICATION SERVICES OF JUVENILE OFFENDERS THE STATE OF TEXAS COUNTY OF NUECES § NUECES COUNTY JUVENILE BOARD NUECES COUNTY JUVENILE JUSTICE CENTER DETENTION SERVICES July 1, 2024—August 31, 2025 This Agreement is entered into by and between the Nueces County Juvenile Board,at the request of and on behalf of the Nueces County Juvenile Probation Department(collectively referred to as "Juvenile Probation")and Brazos County Juvenile Probation Department. ARTICLE I PURPOSE 1.0I The purpose of this Agreement is to provide twenty-four(24)hour secure detention services in the NUECES COUNTY JUVENILE DETENTION CENTER located at 2310 Gollihar Road, Corpus Christi,Texas.The juveniles detained are ordered by a court which is referred for an act of delinquent conduct or an act indicating a need for supervision,during pre-trial and pre-dispositional status or during the post-dispositional stay prescribed by the Court. • ARTICLE II TERM 2.01 The term of this agreement will commence July 1,2024,and ending August 31,2025(14 months), unless one party notifies the other in writing,at least thirty(30)days prior to the expiration of said term,of its intention to end this Agreement. _ • ARTICLE III SERVICES 3.01 . Nueces County operates the Nueces County Juvenile Detention Center, also referred to as "the Detention Facility". The Nueces County Juvenile Board, in order to carry out and conduct its juvenile program in accordance with Title III of the Texas Juvenile Justice Code has need of the use of detention facilities to house and maintain children of juvenile age, referred for an act of delinquent conductor an act indicating a need for supervision during pre-trial and pre-disposition status. BRAZOS COUNTY DETENTION CONTRACT FY24-25 • Page 1 of 10 3.02 The Nueces County Juvenile Detention Center is designed to be a certified juvenile detention facility as defined by Article 51.12(a)(3).of the Texas Family Code; and has been duly inspected and certified as being suitable'for the detention of juveniles asprovided by Section 51..12{c} of the Texas Family Code and has certified compliance as required by Section 51.12{c}; and to provide detention services for accused children as may be necessary in order to protect the accused child or to protect the public from harm by court ordered at the Nueces County Juvenile Detention Center in accordance'with Section 54.01 .of the Texas Family Code; and the Nueces County Juvenile Detention Center desires to maintain juveniles in detention only as allowed by law. 3.03 Nueces County Juvenile Detention Center will provide room and board,supervision on a twenty- four hours per day, seven days per week basis, (but shall not pay for emergency examination, treatment or hospitalization)and a program of education and recreation to each child placed within the facility. ARTICLE IV COMPENSATION 4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay the Service Provider the sum of$150.00 per day for each juvenile, admitted under"Moderate"Level of Care.The daily rate shall be paid to the Service Provider from the initial intake date through the date prior to the exit date. There will be no charge on day of exit. 4.02 In the event a high-risk suicidal child is in the facility and additional staff is required to meet the needs of the child, an additional charge of.S10.00 per hour for each hour the child is on a 1 to 1 suicide supervision ratio will be added to the bill. 4.03 Nueces County will submit an invoice for payment of residential services to the contracting Juvenile Probation Department on a monthly basis. The invoice will include the juvenile's name, • daily rate and the number of days placed at the facility-for each contracted juvenile. In addition, (when applicable)a separate invoice will be billed along_with copies of medical expenses incurred by each juvenile for drug prescriptions,dental care,and eye care,X-Rays, hospitalization and any medical services performed outside of Nueces County facility. Payments shall be paid by contracting.Juvenile Probation in a timely manner. 4.04 'If an emergency examination,EMS treatment,health care treatment,and/or hospitalization outside The Facility("Outside Treatment")are required for child placed in the Facility,the Administrator • of the Facility is authorized to secure the Outside Treatment at the expense of the. contracting Juvenile Probation Department. The Administrator shall notify Juvenile Probation of outside treatment within twenty-four(24)hours of its occurrence. BRAZOS.COUNTY.DETENTION CONTRACT FY24-25 Page 2 of 10 ARTICLE V ADDITIONAL TERMS AND AGREEMENTS 5.01 If in.the sole discretion of the Nueces County Juvenile Probation Department's Chief Juvenile Probation Officer or designee,(hereafter called Administrator)there is a need Prior to transporting the child to the facility for placement,the official authorizing placement shall call the facility"to ensure that space is available. The detention needs of Nueces County shall take precedence over those of contract jurisdictions and placement of children from contract jurisdictions may be denied if there is no available space in the sole discretion of the Administrator. 5.02 The contracting Juvenile Probation Department shall.ensure that children detained in the facility will be under a proper order of the juvenile court, and the Administrator will be furnished a copy within twenty-four hours or one working day of the child's admission to detention. 5.03 Each child placed in the facility shall be required to follow the rules and regulations-of the facility as fixed and determined by the Administrator and his staff. 5.04 Nueces County has resolved to operate the detention facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore will not accept from contracting jurisdictions children whose detention would prevent the facility from complying with the Juvenile Justice and Delinquency Prevention Act.Section 223.(a)(12)(A)provides that"juveniles who are charged with or have committed offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid court orders, or such non-offenders as dependent or neglected children, shall not be placed in secure detention facilities or secure correctional facilities". In no -event -will -the.Nueces County -be-under any -obligation -to-accept -a-child -who -is deemed inappropriate. 5..05 If a child is accepted and such child thereafter is found to be, in the sole judgment of the • Administrator, mentally- unfit; dangerous•-or unmanageable, or whose mental or physical health/condition might endanger the other occupants of the facility,then in the Administrator's sole judgment,upon such determination and notification by the Administrator to the contracting county Probation Office, a Juvenile Probation Officer or Deputy Sheriff of that jurisdiction shall immediately and forthwith remove such child from the detention facility. Notice of such removal will be given to the contracting county for the juvenile to be removed from the Nueces County Juvenile Detention Center within eight(8)hours,when notified that the facility is overcrowded, or the juvenile has become unmanageable. Children who are intoxicated or in need of immediate medical attention will not be accepted under any circumstances without having been seen,treated and released by a medical professional. 5.06 Nueces County agrees that facility will accept any child qualified hereunder,without regard to such child's religion,race, creed,color,sex,or national origin. BRAZOS COUNTY DETENTION CONTRACT FY24-25 Page 3 of 10 • 5.07 The contracting county Juvenile Probation Department agrees to provide the Nueces County Juvenile Probation Department the names of all persons authorized to visit children placed in the facility.Visitors must be jointly approved by the child's caseworker and Administrator.And ensure that a representative of that department maintains close and frequent communication with the child and detention staff regarding any pertinent activity. The contracting department shall report all significant incidents regarding an unauthorized departure from the facility, child's medical and psychological problems, suspected or alleged child abuse and needs, as well as a profile of the child's behavior during the admission process immediately or within twenty-four (24)hours.Also, in applicable cases a report will be made to the State Licensing Agency(TJJD, TDPRS, TACADA, Law Enforcement, etc.) Further, the Administrator shall be informed of the status of the child while in detention and shall be informed of all court dates and times so appropriate arrangements can be made. 5.08 The contracting county agrees to order parents or guardian to assume financial responsibility for damage or loss of property at the facility due to the action of a child placed in the facility. 5.09 It is understood and agreed by the parties hereto that children placed in the facilities under the proper order of the Juvenile Court shall be maintained therein except that the staff of the contracting jurisdiction may take the children under supervision from the facility to court hearings,counseling sessions, medical/dental appointments or other places as determined by contracting jurisdiction. The staff of the contracting jurisdiction will be required to give adequate warning as to when the child will be removed,expected return time and will sign a temporary release form. 5.10 It is further understood and agreed by the parties hereto that children placed in the facility shall be removed there from by Juvenile Department,its agents,servants,or employees atthe expiration of the detention order under which the child is being detained unless a new Order has been issued authorizing the continued detention,and a copy of such Order has been delivered to the facility. A copy of the Order issued pursuant to waiver shall be furnished promptly to the facility. 5.11 It is further understood and agreed by the parties hereto that children placed in the facility shall not be removed prior to the expiration of the Court-Order except by a Probation Officer of the contracting jurisdiction or without delivery of an Order for Release signed by the Judge of the Juvenile Court of Juvenile Probation Department. 5.12 It is further understood.and agreed that nothing in this contract shall be construed to permit the Juvenile Probation Department, its agents, servants, or employees in any way to manages control, direct or instruct its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and cooperation of the facilities. 5.13 It is further understood and agreed that the contracting county agrees to transport juveniles to and from court hearings in restraints (handcuffs and leg irons) with personal property to include medications in a locked container which will be kept apart from the juveniles during transportation. 5.14 Under Section 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in this Agreement,bid or application is not ineligible to receive the specified grant, loan or payment and acknowledges that this Agreement may be terminated, and payment withheld if this certification is inaccurate. BRAZOS COUNTY DETENTION CONTRACT FY24-25 Page 4 of 10 ARTICLE VI TERMINATION 6.01 In the event of a default of either county may cancel or suspend the contract and'Nueces County shall be entitled to recovery for all services provided prior to the cancellation date or shall repay any funds advanced for services not yet rendered or other services that are in question as a result of - , any audit. Nueces County shall be responsible for reimbursing for services associated with questioned costs as a result of deficiencies found during the course of any site visits conducted prior to the termination'of the contract: • This Agreement may be terminated: A. By either party upon thirty(30)days written notice to the other party of the intention to terminate;or B. Upon expenditure of available funds. ARTICLE VII SOVEREIGN IMMUNITY 7.01 This Agreement between Nueces County and Brazos County is expressly made subject to Sovereign Immunity,Title 5 of the Texas Civil Practices and Remedies Code,and all applicable federal and state law.Both counties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability that Nueces County and Brazos County has by operation of law. Nothing in this Agreement is intended to benefit any third-party beneficiary. ARTICLE VIII DUTY TO REPORT 8.01 As required by,§§26.1.101. and 261.405 of the Texas Family Code, Service Provider shall report any allegation or incident of abuse,exploitation or neglect of any child(including but not limited to a juvenile that has been placed by Juvenile Probation)within twenty-four(24) hours from the time the allegation is made,to all of the following: • A. Local law enforcement agency(such as the Corpus Christi Police Department or Nueces County Sheriff's Office); B. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-51.2-424-6717 (or if unable to complete the form within 24 hours,then by calling toll-free 1-877-786-7263,followed by submitting the report within 24 hours of said call);and C. Brazos County Juvenile Probation Department to facsimile number(979)361-1866 (ATTN:Chief Probation Officer). BRAZOS COUNTY DETENTION CONTRACT FY24-25 Page 5 of 10 ARTICLE IX MISCELLANEOUS PROVISIONS 9.01 The contracting county hereby certifies that funds are available for the current fiscal year for payments anticipated' under the terms and conditions of this agreement. This Contract and Agreement is a contract providing for the tare of children who have allegedly committed an act of delinquency or an act indicating a need for supervision for such children placed in the facility from the county having juvenile jurisdiction. 9.02 Nueces County,as required for the TJJD State Financial Assistance Contracts,hereby agrees to the following: A. Provide secure detention for juveniles referred for delinquent conduct and have the juvenile available for return to the Court as requested by the contracting agency.To provide educational services for all juveniles placed in detention as available. B. Juveniles will attend class on a daily basis and participate in all programs of the facility. The detention facility staff will provide disciplinary reports prior to detention hearings and will notify the contracting agency if the child is injured or ill and requires medical attention. C. Detention will provide safety for the community as well as aid in reducing recidivism. 9.03 Nueces County shall comply with all applicable federal and state regulations and with Department policies and procedures regarding services delivered under this contract. This provision includes but is not limited to those regulations and policies directly or indirectly addressed by this contract. 9.04 Nueces County shall also provide certification of eligibility to receive state funds as required by the Texas Family Code Section 231.006. 9.05 Nueces County hereby represents and warrants that it has all necessary right, title, license, and • • • •• authority.to enter into-this contract. 9.06 Nueces County further represents and warrants that it is qualified to do business in the State of Texas.There are no taxes due and owing to the State of Texas,or any political subdivision thereof, it holds all necessary licenses and certifications to operate the type of services being contracted for, it is in compliance with all statutory and regulatory requirements for its operation. 9.07 This contract will be governed and construed according to the laws of the State of Texas. This contract is performable in Nueces County,Texas. 9.08 Nueces Countyshall conduct regular financial and programmatic monitoring of all service provider subcontractors to ensure performances and compliance with contractual provisions. • 9.09 This Contract shall not be construed as creating any debt by or on behalf of the Government of the State of Texas or the United States. BRAZOS COUNTY DETENTION CONTRACT FY24-25 Page 6 of 10 9.10 The contracting county is responsible for closely monitoring Nueces County and the exercising of reasonable care to enforce all terms and conditions of this contract..Nueces County agrees that it will permit the county to examine and evaluate its program of services provided under the terms of this contract and to review client's records on a periodic basis.The examination and evaluation of the program will include site visitation, observation of programs in operations, interview and the administration of questionnaires to the staff of the Contractor and the clients when deemed necessary. ARTICLE X EXAMINATION OF PROGRAM AND RECORDS 10.01. Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this Agreement and/or to review its records periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 10.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation. 10.03 For purposes of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to an authorized representative of the State of Texas or Juvenile Probation any and all books,documents or other evidence pertaining to the costs and expenses of this Agreement. 10.04 Service Provider shall retain and make available to Juvenile Probation all financial records, supporting documents,statistical records, and all other records pertinent to the Agreement for a minimum of seven(7)years,or until any pending litigation,claim,audit or review and all questions arising there from have been resolved,and shall make available for Juvenile Probation's inspection, all contractual agreements with Service Provider's subcontractors for services related to this Agreement. 10.05 Service Provider understands that acceptance of funds under this Agreement acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds.Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Service provider will ensure that the foregoing clauses concerning the authority of the State of Texas to audit and the requirement to cooperate is included in any subcontract or arrangement Service Provider enters into in which funds received under this Agreement form\all or part of the consideration. ARTICLE XI CONFIDENTIALITY OF RECORDS 11.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation and shall not re-disclose the information except as required to perform the services to be provided pursuant to this Agreement,or as may be required by law. BRAZOS COUNTY DETENTION CONTRACT FY24-25 Page 7 of 10. ARTICLE XII VENUE 12.01 To the extent permitted underthe law,the venue for any litigation arising from this Agreement must be in Nueces County,Texas. ARTICLE XIII EQUAL OPPORTUNITY 13.01 Nueces County agrees that in the performance of this contract, it will not discriminate against any employee or applicant because of race,religion,color,sex,age,or national origin and it will comply with Executive Order 11246,entitled"Equal Employment Opportunity",as amended by Executive Order 11375, and as supplemented in Department of Labor Regulations (Title 41 C.FR Part 60N Nueces County assures that no person will,on the grounds of race,creed,color,handicap,national origin,sex,political affiliation or beliefs,be excluded from,be denied the benefit of,or be subject to discrimination under any program or activity funded in whole or part under this contract. Prohibited discrimination shall constitute substantial failure by Nueces County to fulfill its obligations and contracting county may terminate for default as provided by this contract. 13.02 Nueces County shall comply with all applicable requirements of the Americans with Disabilities Act of 1990,Public Law 101-336, 101 Congress,2°d Session, 104 Stat. 327(July 26, 1990). ARTICLE XIV PRISON RAPE.ELIMINATION ACT .14.01 Service Provider shall adopt and comply with all federal, state,county,and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the. performance of all obligations undertaken pursuant to the Contract, including the Prison Rape . . Elimination Act of 2003(PREA)which establishes a zero-tolerance standard against sexual assault of incarcerated persons, including juveniles,and addresses the detection, elimination,prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders [PREA§115.312(a)]. Under PREA, Service Provider shall make available to the Chief Probation Officer all incident- based aggregated data reports for every allegation of sexual abuse at its facility or facilities,and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30th [PREA§115.87E and(f)]. Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure that the Service Provider is complying with the PREA standards [PREA §115.312(b)].To comply with this standard the Service Provider will make available to the Chief Probation Officer all incident-based aggregated sexual abuse data within 24-hours of the allegation. Under PREA,Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the Juvenile Probation website[P.REA§115.389(b)]. BRAZOS COUNTY DETENTION CONTRACT FY24-25 Page 8 of 1.0 • • ARTICLE XV AMENDMENT 15.01 Juvenile Probation may amend,modify or alter the terms of this Agreement and specify.an effective dale thereof. Juvenile Probation will then notify Service Provider in writing, dated subsequent to the date hereof,of such changes and their effective date.Continuation of services after the effective date by Service Provider will signify its acceptance of these changes.'If Service Provider declines to accept changes made by Juvenile Probation, Service Provider may terminate this Agreement subject to the conditions herein. ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. • BRAZOS COUNTY DETENTION CONTRACT FY24-25 Page 9 of 10 EXECUTED IN DUPLICATE COPIES,EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL,on the day of ,2024. NUECES COUNTY JUVENILE PROBATION DEPARTMENT Honorable Timothy McCoy,Chairman Homer Flores,Director Nueces County Juvenile Board Chief Juvenile Probation Officer County Court at Law No.5 'Juvenile Probation Department BRAZOS COUNTY JUVENILE PROBATION DEPARTMENT Duane Peters,Brazos County Judge Linda Ricketson,Executive Director BRAZOS COUNTY DETENTION CONTRACT FY24-25 Page 10 of 10 CONTRACT FOR RESIDENTIAL SERVICES RITE OF PASSAGE,INC. At the request of and on behalf of Brazos County Juvenile Probation (hereinafter called"COUNTY"), and Rite of Passage,Inc.(hereinafter.called"SERVICE AGENT"),by this'Contract,and in consideration of the mutual promises set forth below, agree that: I. CONTRACT PERIOD The contract period will be effective from September 1st,2024, through August 31n,2025. II. PURPOSE The purpose of this Master Residential Services Contract is to provide COUNTY with long term residential care for children adjudicated to have committed delinquent conduct. The placement facility to be utilized is owned and operated by SERVICE AGENT and the business address of SERVICE AGENT is located at 2560 Business Parkway, Suite A,Minden, NV, 89423. Contract Facility Names Addresses Lake Granbury Youth Services 1300 Crossland Road,Granbury,TX 76048 The Oaks—Brownwood 800 FM 3254,Brownwood,TX 76801 Monarch Academy for Girls 370 King Street,Denison,TX 75020 III. SERVICES The SERVICE AGENT is an educational, vocational and athletic program for at-risk youth. The SERVICE AGENT agrees to provide the following services, which shall be limited to adjudicated juvenile offenders in licensed childcare facilities as follows: A. Provide this child with the nurture,care, clothing, treatment and training suited to his/her needs. B. Room&board,clothing,personal needs,recreation,incidentals,supervision,education,and social services. C. Transportation includes escorted admission into the program and unescorted exit for children who have graduated/completed the program. Children who do not complete the program will receive an escorted exit.. D. Follow admission requirements related to medical screening, physical examination, medical testing and immunization. E. Encourage the maintenance of the natural parent-child relationship and include the child's parents in the treatment plan when possible. F. Not use corporal punishment, deprivation of meals, monetary allowances, visits from parents, home visits, threat of removal or any type of degrading or humiliating punishment and to use constructive alternative methods of discipline. G. Respect and keep confidential information given about the child and their family. H. Work toward termination of placement on a planned basis with maximum involvement of the child, parents and the COUNTY. Page 1 Rite of Passage.Inc. Brazos County Juvenile Probation- Residential Contract I. Conduct a staffing or review on this child at least quarterly. J. Submit an initial diagnostic summary to the COUNTY within three(3)months from the date of placement. K. Submit ongoing written evaluations to the COUNTY and/or parents or guardians quarterly. L. Immediately notify COUNTY of significant changes in this child's health, behavior or location. M. Submit copies of any pertinent information such as school reports, medical reports and psychological/psychiatric reports as completed to COUNTY. N. Give COUNTY prior notice of at least 7 days of intent to discharge this child unless it is agreed upon with the SERVICE AGENT that less notice is necessary. O. Conform to the applicable facility licensing/certification requirements. P. Provide access to appropriate parties of documentation when documentation is maintained on children in care. Q. Notify the COUNTY and/or parents or guardians immediately if an application is made on behalf of this child for any kind of income. Examples of income include, but are not limited to,child support payments,Veterans Benefits, Railroad Retirement, Social Security, RSHDI, and Supplemental Security Income/State Supplemental Program(SSI/SSP). R. Provide and document paraprofessional counseling, off-campus visits or furloughs, major incidents and worker contacts. COUNTY must pre-approve the child's participation in any furloughs, home visits, or extended agency trips. S. Ensure that the child's parent(s) or legal guardian(s), COUNTY, and specifically the County Placement Officer, including Texas Juvenile Justice Department are notified if a child in placement makes an unauthorized departure, becomes seriously ill, or is involved in a serious accident. The COUNTY and parent(s) or legal guardian(s) will be informed immediately if during working hours. After normal working hours,the COUNTY will be notified as soon as possible,as well as the parent(s)or legal guardian(s). In the event of serious illness or accident and for any required follow-up care, SERVICE AGENT shall be responsible for having the child transported to the nearest hospital or emergency care facility. If the child returns to the SERVICE AGENT within ten (10)days or prior to the last billing day of the month, SERVICE AGENT shall receive payment for those days the child was absent from the SERVICE AGENT'S program, but not to exceed ten(10)days payment. T. The SERVICE AGENT is under no obligation to retain space for the child in unauthorized departure situations. U. The SERVICE AGENT is under no obligation to accept a child who is deemed inappropriate for placement in its program. V. Should the SERVICE AGENT determine that the child should be placed at another program under SERVICE AGENT that is more suitable to the needs of the child, SERVICE AGENT shall notify COUNTY of their recommendations and mutually agree upon a plan to transfer the child. Page 2 Rite of Passage,Inc. Brazos County Juvenile Probation- Residential Contract The COUNTY Agrees to the following: A. Conduct a pre-placement visitation of the SERVICE AGENT site. This visitation may be waived. B. Acknowledge that SERVICE AGENT is a behavior modification and treatment program for at-risk youth. C. Provide SERVICE AGENT the necessary background information and needs of the child necessary for effective care. This shall include a social work assessment, medical reports, educational assessment, psychological/psychiatric evaluations, and identification of special needs when necessary. This shall be made available to SERVICE AGENT within 14 days from date of placement. D. Work with SERVICE AGENT toward development of a treatment plan. E. Work toward termination of child's placement with SERVICE AGENT staff. F. Continue paying for this child's care as long as eligible and SERVICE AGENT maintains child on an active status or until SERVICE AGENT requests that placement be terminated. G. Assist in the maintenance of the child's constructive relationships with parents and other family members. H. Contact this child in SERVICE AGENT'S program at least once a month. If case plan would indicate less frequent contact, SERVICE AGENT will be informed. I. Inform SERVICE AGENT if child has any tendencies toward dangerous behavior. J. Provide proof of medical coverage at the time of placement (If Applicable). If no medical coverage exists, payment is the responsibility of the County for routine medical care. K. Provide authorization for medical treatment, signed by parents or legal guardian. L. Pay for treatment for children placed with the SERVICE AGENT who had a pre-existing medical condition, unless treatment for the pre-existing condition is part of the rehabilitation program of the SERVICE AGENT. M. Pay for all psychotropic medications, non-routine and emergent medical and/or dental costs that exceed $1,000 over the length of stay if i) The SERVICE AGENT notifies the COUNTY or designee prior to the services being rendered; or, ii) If, in vendor's (physician and/or dentist) opinion, the services cannot be delayed a sufficient amount of time to comply with the above without hardship to the child;and, iii) The SERVICE AGENT notifies the COUNTY and/or designee of the probable charges the next working day after services are provided. iv) As appropriate, the SERVICE AGENT will provide proof of medical coverage to the Medical Service Provider to enable them to seek payment for medical services rendered. N. Recognizing that a part of a child's rehabilitation program may include time away from the residential setting of the SERVICE AGENT such as weekends,holidays,etc., and that the SERVICE AGENT must retain space for this child until their return, COUNTY will pay the SERVICE AGENT the herein agreed upon amount for such regularly scheduled days away from the SERVICE AGENT'S program providing they do not exceed ten (10) days at any one time. COUNTY agrees to pay the per diem rate for unplanned time away from the program, or request the child be discharged. Page 3 Rite of Passage,Inc. Brazos County Juvenile Probation- Residential Contract O. Consent to the child participating in rigorous physical training and individual and team sports. P. Represent that the child has no physical ailments or conditions that would prevent him/her from participating in rigorous physical activities. IV. COMPENSATION A. For and in consideration of the above-mentioned services, COUNTY agrees to pay SERVICE AGENT the per diem rate based upon the care provided, outlined in"EXHIBIT A". B. COUNTY agrees to pay SERVICE AGENT beginning the date of placement with SERVICE AGENT, regardless of the arrival time of the child. COUNTY will not pay for the day the child is discharged. C. Psychiatric services will be provided to the child on an as needed basis. The initial psychiatric evaluation • and follow-up evaluations will be paid for by COUNTY at the current contracted rates. These services and fees will be pre-authorized by the COUNTY. D. Education services are provided on-site through an accredited charter school. Should the COUNTY request GED preparation and/or testing,the COUNTY will be responsible for the rates and fees associated with those services.The cost for the provision of education services is not included in the per diem rate and the COUNTY shall not be responsible for the cost of these services. SERVICE AGENT shall work with state/local education agencies to receive reimbursement for these services. E. SERVICE AGENT will submit an invoice for payment of services to COUNTY on a monthly basis. Said invoice shall be submitted no later than ten(10)days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: name of the child or children for whom payment is being requested along with the number of days (stated consecutively), date service was rendered, hourly rate,total daily cost,and total monthly cost Each invoice received for payment will be reviewed by COUNTY in order to monitor SERVICE AGENT-for financial compliance with this Contract. Invoice submitted by SERVICE AGENT in proper form shall be paid by COUNTY in a timely manner. COUNTY will ensure that SERVICE AGENT is provided accurate and necessary billing information at the time of contract execution by completing the attached Vendor Verification Form accompanied by this contract. F. SERVICE AGENT is hereby notified that state funds are used to pay for services rendered to COUNTY. For this reason, SERVICE AGENT shall account for the receipt and expenditure of all funds received from COUNTY,and shall adhere to Generally Accepted Accounting Principles(GAAP)in the accounting,reporting and auditing of such funds. In the event of an investigation by the TJJD or COUNTY,the SERVICE AGENT shall submit to COUNTY upon request a financial audit prepared by an independent certified public accountant. G. COUNTY shall pay SERVICE AGENT for all undisputed invoices within thirty(30)days of submission. V. INDIVIDUAL CASE PLAN AND FAMILY INVOLVEMENT A. Each child placed with the SERVICE AGENT shall have a written Individualized Case Plan (ICP),developed in concert with the child and mutually agreed upon by the appropriate SERVICE AGENT staff and appropriate Page 4 Rite of Passage,Inc. Brazos County Juvenile Probation- Residential Contract COUNTY personnel along with a family member within thirty(30)days of placement,identifying which of the nine(9)domains pertain to the child. The ICP shall be reviewed every 3 months(90 days)thereafter or more often if necessary, until the child is released from the program. B. The ICP shall contain the reasons why the placement will benefit the child and specify behavior goals and objectives as they pertain to the nine(9) domains being sought for each child. Included shall be how the goals and objectives are to be achieved in the SERVICE AGENT placement. The ICP shall state how the parent(s),guardian(s), and where possible;grandparents or other extended family members will be involved in the ICP to assist in preventing or controlling the child's alleged delinquent behavior or alleged conduct indicating a need for supervision as defined in the Texas Family Code., C. Copies of the original ICP and the periodic reviews are to be maintained by the SERVICE AGENT and the COUNTY.. ;D. COUNTY reserves the right to terminate the child's placement at the SERVICE AGENT's program at its discretion. The SERVICE AGENT must not release a child to any person or agency other than the COUNTY without the express consent of the COUNTY... ;:E.. Unless otherwise stipulated by COUNTY, the child may visit freely with parents and relatives in accordance ..with established SERVICE AGENT policies. F.,. Suspected or alleged cases of child abuse must be immediately reported to the COUNTY,the Texas Juvenile Justice Department and local law enforcement by the SERVICE AGENT. VI. EXAMINATION OF PROGRAM AND RECORDS A. The SERVICE AGENT agrees that it will permit the COUNTY to examine and evaluate its program of services provided under the terms of this contract and to review COUNTY child records. This examination and evaluation of the program may include unscheduled site visitations, observation of programs in operation, interviews;and the administration of questionnaires to the staff of the SERVICE AGENT and the child. B. The SERVICE AGENT shall provide to the COUNTY such descriptive information on contracted child as requested on forms provided by the COUNTY. C. The SERVICE AGENT agrees to maintain and make available for inspections, audit or reproduction by an authorized representative of COUNTY and the State of Texas, books, documents, and other evidence pertaining to the cost and expenses of this contract,(hereinafter called the"Records"), D. The SERVICE AGENT shall retain all applicable Records for a minimum of seven years or until any pending • audits and all questions arising there from have been resolved. E. The SERVICE AGENT shall provide the COUNTY with a written report of the child's progress on a monthly basis in a Monthly Progress Report. F. The SERVICE AGENT shall document and maintain Records pertaining to the effectiveness of goods and services provided to contracted children.These Records shall contain, but are not limited to: i. percentage of children in program successfully achieving set education goals, Page 5 Rite of Passage,Inc. Brazos County Juvenile Probation- Residential Contract ii. percentage of children achieving set vocational goals, iii. percentage of children achieving set social skills goals, iv. percentage of children demonstrating overall progress, v. number and type of investigations made'by the TXDFPS or any law enforcement agency due to reports of abuse and/or neglect These Records shall be made available to COUNTY for periodic inspection. G. SERVICE AGENT shall adopt and comply with all. federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA). The SERVICE AGENT has a zero tolerance towards all forms of sexual abuse and sexual • harassment in accordance with the provision of the Prison Rape Elimination Act of 2003 that provides for administrative and/or criminal disciplinary sanctions.The SERVICE AGENT shall adopt policies and comply with the Prison Rape Elimination Act of 2003 (28 CFR SS 115)standards and shall permit the COUNTY to monitor its facility and records as necessary to ensure that the SERVICE AGENT is complying with said standards. Under the provisions of the Prison Rape Elimination Act of 2003, the SERVICE AGENT shall provide to the COUNTY all incident-based aggregate date reports for every allegation of sexual abuse or sexual harassment and all such data that may be requested by the Department of Justice from the previous calendar year no later than June 30(SS115.387(f))and the data necessary to answer all questions from the most recent version of the Survey of Sexual Violence.The SERVICE AGENT shall report to the COUNTY in writing within 15 days any positive findings by a court or governmental agency that the SERVICE AGENT has violated a relevant federal statute or rule. H. SERVICE AGENT shall assist fully with any and all audits. VII. CONFIDENTIALITY OF RECORDS SERVICE AGENT shall maintain strict confidentiality of all information and records relating to children involved with COUNTY,and shall not re-disclose the information except as required to perform the services to be provided pursuant to this Contract, or as may be required by law. VIII. DISCLOSURE OF INFORMATION A. SERVICE AGENT warrants that, prior to entering this contract, it has verified and disclosed the following information to COUNTY, and agrees that it shall have an ongoing affirmative duty under this Contract to promptly ascertain and disclose in sufficient detail this same information to COUNTY: i. Any and all corrective action required by any of SERVICE AGENT's licensing authorities; ii. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of SERVICE AGENT that has direct contact with juveniles was the alleged or designated perpetrator; Page 6 Rite of Passage,Inc. Brazos County Juvenile Probation- Residential Contract iii. The identity of any of SERVICE AGENT's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that have a criminal history.For the purpose of this Contract,the term criminal history shall include:(1)current felony and misdemeanor probation or parole; (2)a felony conviction or deferred adjudication within the past ten (10)years; or(3)a jail able misdemeanor conviction or deferred adjudication within the past five(5)years. IX. ASSURANCES A. The SERVICE AGENT is accountable for delivery of quality services and shall provide information necessary to enable COUNTY to comply with standards of TJJD and to measure progress toward specified Goals and Outcomes, if applicable. B. Under Section 231.006, Family Code, the SERVICE AGENT certifies that the individual or business entity named in this contract is not ineligible to receive the specified payment and acknowledges that this contract may be terminated,and payment may be withheld if this certificate is inaccurate. C. The SERVICE AGENT understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. SERVICE AGENT further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested and will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through SERVICE AGENT and the requirement to cooperate is included in any subcontract it awards. D. The SERVICE AGENT will pay all taxes, if any, required by law arising by virtue of the services performed hereunder. The COUNTY is qualified for sales tax exemption pursuant to Section 151.309 of the Texas Limited Sales Excise and Use Tax Act. E. The SERVICE AGENT currently meets and shall comply with all applicable state and federal laws and licensing and/or certification requirements pertinent to the SERVICE AGENTs provision of services under this Contract and must notify COUNTY within 24 hours of any future failure to meet licensing requirements. Failure to comply with this requirement will be treated as a default. F. Neither COUNTY nor any employee thereof is an agent of the SERVICE AGENT and neither SERVICE AGENT nor any employee thereof is an agent of COUNTY.This Contract does not and shall not be construed to entitle either party or any of their respective employees, if applicable, to any benefit, privilege or other amenities of employment by the other party. G. SERVICE AGENT agrees to indemnify and hold harmless the COUNTY against any and all claims,lawsuits, settlements, judgments, penalties and expenses, including attorney's fees, with respect to SERVICE AGENTS performance under this contract for which the SERVICE AGENT is liable. H. No person not a party to this contract may bring a cause of action pursuant to this contract as a third-party beneficiary.This contract may not be interpreted to waive the sovereign immunity of any party to this contract to the extent such a party may have immunity under Texas law. Page 7 Rite of Passage,Inc. Brazos County Juvenile Probation- Residential Contract I. SERVICE AGENT agrees to comply with all applicable laws,regulations and conditions required of TJJD for juvenile boards,juvenile probation departments and their subcontractors. X. REPRESENTATION AND WARRANTIES . SERVICE AGENT hereby represents and warrants the following: • A. That it has all necessary right,title, license,and authority to enter into this Contract; B. That it carries sufficient insurance to provide protection to COUNTY under the indemnity provisions as well as for any potential liabilities that arise from or related to this Contract:and C. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse,exploitation or neglect of a juvenile in accordance with the requirements of Texas Family Code, Chapter 261 and any applicable TJJD administrative rules regarding abuse, neglect and exploitation allegations.. Xl. FEE ASSESSMENT A. Children or their families shall not be assessed fees for services by the SERVICE AGENT unless arrangements are specified by the Court. This does not preclude reasonable attempts to seek voluntary contribution from families of COUNTY children for donations of clothing,personal articles,and funds to assist in supporting a child's rehabilitation. B. If a child is eligible for fiscal support from another state agency or organization,the SERVICE AGENT shall ensure that COUNTY is not charged for such fiscal support for which the child is otherwise eligible. XII. EQUAL OPPORTUNITY A. Services shall be provided by the SERVICE AGENT in compliance with the Civil Rights Act of 1964. The SERVICE AGENT will not discriminate against any employee,applicant for employment,or child because of race, religion,sex, national origin,age or handicapped condition. B. The SERVICE AGENT will take affirmative action to ensure that applicants are employed, and that the employees are treated during employment without regard to their race, religion, sex, national origin, age, or handicapped condition. XIII.OFFICIALS NOT TO BENEFIT • No officer, member or employee of COUNTY and no member of its governing body,and no other public officials of the governing body of the locality or localities in which the project is situated or being carried out who exercise any functions or responsibilities in the review or approval of the undertaking or carrying out of this project, shall participate in any decision relating to this contract which affects his personal interest or have any personal or pecuniary interest, direct or indirect in this contract or the proceeds thereof. • XIV. TERMINATION . Page 8 Rite of Passage,Inc. Brazos County Juvenile Probation- Residential Contract A. Termination—Without Cause: This contract may be terminated by either party by providing written notice to the other party at least thirty(30) days prior to the intended date of termination.Any notice or other writing required by this contract shalt be deemed given when personally delivered or mailed certified or registered United States Mail,postage prepaid,addressed as follows: Rite of Passage, Inc., Inc. Brazos County Juvenile Probation 2560 Business Pkwy Ste A 1904 W SH 21 Minden NV 89423 Bryan, TX 77803 Attn: Rusty Alexander Attn: Chief B. Funding Out Service provider contracts that are funded in whole and in part with grant funds shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. C. Termination—With Cause: The COUNTY may terminate this contract within thirty (30) days of delivery of written notice for SERVICE AGENT'S failure to achieve the defined goals, outcomes, strategies and outputs as set forth in the provisions and attachments to this contract and/or SERVICE AGENT'S failure to comply with all terms and conditions set forth in this contract Notice of termination shall be deemed given to SERVICE AGENT when personally delivered or mailed certified or registered United States Mail, postage prepaid at the address listed above in Paragraph A —Termination—Without Cause. D:• LIQUIDATED DAMAGES In the event this contract is terminated for cause by COUNTY, SERVICE AGENT agrees to pay COUNTY for any monies paid for services not rendered by SERVICE AGENT prior to the effective date of termination of this contract XV.AMENDMENT COUNTY may amend, modify,or alter the terms of this Contract and specify an effective date thereof.COUNTY will then notify SERVICE AGENT in writing, dated subsequent to the date hereof, of such changes and their effective date.Continuation of services after the effective date by SERVICE AGENT will signify its acceptance of these changes. If SERVICE AGENT declines to accept changes made by COUNTY, SERVICE AGENT may terminate this Contract subject to the conditions therein. XVI. •LAW AND VENUE In any legal action arising under this Contract,the laws of Texas shall apply and,to the extent permitted by law, the venue shall be in Brazos County,Texas. Page 9 Rite of Passage,Inc. Brazos County Juvenile Probation- Residential Contract "EXHIBIT A" Fee Schedule COUNTY agrees to pay SERVICE AGENT the following per diem rate for placements at the specified facilities below: Program September 1,2024—August 315%2025 The Oaks at Brownwood $295 • • Lake Granbury Youth Services $295 Monarch Academy for Girls $325 • • • Page 11 Rite of Passage,Inc. Brazos County Juvenile Probation- Residential Contract Signatures of Authority SERVICE AGENT and COUNTY agree to all terms and conditions of this contract: Rite of Passage,Inc. Brazos County Juvenile Probation Signature ill*W CIa d diU is,zoaa 1s:a7M Signature: Print Name:'; Rusty Alexander Print Name: Linda Ricketson Title: Business Managing Director Title: Executive Director Date: 07/16/2024 Date: 08/09/2024 BRAZOS COUNTY COMMISSIONERS COURT �" ON &��� 120 ,20 .9 , FULLY EXECUTED IN DUPLICATE,EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. Additional COUNTY Si natures: Signature: Print Name: Duane Peters Title: Brazos CountyJudge Date: v • Page 12 • CONTRACT FOR SECURE SHORT-TERM DETENTION SERVICES RITE OF PASSAGE.INC. In accordance with provisions of the Governor's Office, Criminal Justice Division and TJJD, the County Juvenile Board at the request of and on behalf of Brazos County Juvenile Probation (hereinafter called "COUNTY"), and Rite of Passage. Inc. (hereinafter called "SERVICE AGENT"), by this Contract, and in consideration of the mutual promises set forth below,agree that I. CONTRACT PERIOD The contract period will be effective from September 18',2024 through August 31n,2025. II. PURPOSE The purpose of this Secure Short-term Detention Services Contract is to provide the COUNTY with Short-term Detention Care for children of juvenile age,who are referred to a detention facility for act(s) of delinquency or act(s) indicating a need for supervision, during pre-trial and pre-dispositional status or in the post-dispositional treatment prescribed by the Court. The SERVICE AGENT'S placement facility (hereinafter called"Facility")to be utilized is owned and operated by SERVICE AGENT and the business address of SERVICE AGENT is located at 2560 Business Parkway, Suite A, Minden, NV, 89423. Contract Facility Name Address City I State/Zip Lake Granbury Youth Services 1300 Crossland Road Granbury,TX 76048 III. SERVICES The SERVICE AGENT is an educational, vocational and athletic program for at-risk youth. •The SERVICE AGENT agrees to provide the following services, which shall be limited to adjudicated juvenile offenders in licensed childcare facilities as follows: ••A. Provide this juvenile with room and board, supervision twenty-four hours per day, seven days a week; an approved education program; recreation facilities; case management, behavioral health services, including counseling and psychiatry services. B. Routine medical examination and treatment services within the Facility,which will be pre-approved by and paid for by the COUNTY. COUNTY agrees to pay for all psychotropic medications, non- routine and emergent medical and/or dental costs that exceed$1,000 over the length of stay it i) The SERVICE AGENT notifies the COUNTY or designee prior to the services being rendered;or; ii) If,in vendor's(physician and/or dentist)opinion,the services cannot be delayed a sufficient amount of time to comply with the above without hardship to the child;and, iii) The SERVICE AGENT notifies the COUNTY and/or designee of the probably charges the next working day after services are provided. iv) As appropriate,the SERVICE AGENT will provide proof of medical coverage to the Medical Service Provider to enable them to seek payment for medical services rendered. C. If emergency examination, EMS treatment, health care treatment and-jar hospitalization outside the Facility ("Outside Treatment") is required for a juvenile placed in the Facility, the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of Rite of Passage,Inc. Brazos County LGYS Detention Contract 1Y24-25 the COUNTY. The COUNTY agrees to indemnify and hold harmless SERVICE AGENT, its officers, directors, representatives, agents, shareholders, and employees from any and all liability for charges for Outside Treatment. The Administrator shall notify the appropriate Treatment. The Administrator shall notify COUNTY of Outside Treatment within twenty-four (24) hours of its occurrence. D. Juveniles from the COUNTY who are alleged to have engaged in delinquent conduct including a need for supervision, as reflected in -a Child in Need of Supervision Order (CINS) will be admitted to the Facility under the authority of any Juvenile Court having jurisdiction or its designated official. Juveniles not released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the appropriate Juvenile Court in accordance • with the-Texas Family Code, Title III (Section 54.01). If the juvenile is ordered detained, a certified copy of the Detention Order must be delivered to the Facility prior to the juvenile's re-admission. E. Each juvenile placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the Facility. F. If a juvenile is accepted by the Facility from the COUNTY and the juvenile thereafter is determined to be, in the sole judgment of the Administrator, mentally unfit, dangerous, or unmanageable or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Administrator shall notify the COUNTY of this determination. The juvenile shall immediately be removed from the Facility. It will be the responsibility of the COUNTY to provide for the transportation for the removal of the juvenile. G. SERVICE AGENT agrees that the Facility will accept any juvenile who qualifies,without regard to such juvenile's religion, race, creed,sex or national origin. H. It is further understood and agreed by the parties that juveniles placed in pre-adjudication care in the Facility shall be removed from the Facility by the appropriate authorities from the COUNTY, or its agents, servants or employees at the conclusion of the ten (10) day working period authorized by the Court Order issued at the conclusion of the initial detention hearing by the Judge of the appropriate Juvenile Court unless a new Order has been issued authorizing the continued detention, and a copy of the new Order has been delivered to the Facility, or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is received by the Facility. A copy of the Order issued pursuant to the waiver shall be furnished to the Facility. The same understanding and Contract between the parties exists with the exception that the court orders may authorize detention for up to fifteen (15)working days after the initial hearing and detention period. I. It is further understood and agreed by the parties that juveniles may be released to the Probation Officer or other appropriate authority of the COUNTY pursuant to: (a) paragraph E of this Contract, (b) an Order of Release signed by the Judge of the Juvenile Court of the COUNTY. J. SERVICE AGENT shall be in compliance with all Standards and requirements of the Texas Juvenile Justice Department and all applicable State and Federal law. K. SERVICE AGENT shall provide twenty (24) hour supervision for the juvenile, including awake staff during sleeping hours in the Facility. L. Each juvenile placed. in the Facility. shall be provided the opportunity to complete the Massachusetts Youth Screening Instrument(MAYSI-2) as required by the Texas Juvenile Justice Department. Facility personnel administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date administered. The MAYSI- Rite of Passage.Inc.. Brazos County LGYS Detention Contract FY24-25 2 shall then be promptly provided to the Juvenile Probation Officer of the COUNTY, M. Each juvenile placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to comply with requirements of Special Education students and their needs. N. It is further understood and agreed by the parties that nothing, in this Contract shall be construed to permit the COUNTY, its agents, servants, or employees in anyway to manage, control, direct or instruct SERVICE AGENT, its directors, officers, employees, agents,shareholders and designees in any manner respecting its work,duties or functions pertaining to the maintenance and operation of the Facility. However,it is also understood that the COUNTY shall control the condition and terms of detention supervision as to a particular juvenile pursuantto the Texas Family Code, Section 51.12. IV. COMPENSATION A. For and in consideration of the above-mentioned services, COUNTY agrees to pay the SERVICE AGENT the sum of $295.00 per day for each juvenile. The cost is based on the projected actual cost of care for juveniles in the Facility. B. Psychiatric services will be provided to the juvenile on an as needed basis. The initial psychiatric evaluation and follow-up evaluations will be paid for by COUNTY at the current contracted rates. These services and fees will be pre-authorized by the COUNTY. C. Education services are provided on-site through an accredited charter school. Should the COUNTY request GED preparation and/or testing,the COUNTY will be responsible for the rates and fees associated with those services. The cost for the provision of education services is not included in the per diem rate and the COUNTY shall not be responsible for the cost of these services. SERVICE AGENT shall work with state/local education agencies to receive reimbursement for these services. D. SERVICE AGENT will submit an invoice for payment of services to the COUNTY on a monthly basis. Said invoice shall be submitted within ten (10) working days following the end of 'the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by COUNTY in order to monitor SERVICE AGENT for financial compliance with this Contract. Invoices submitted by SERVICE AGENT in proper form shall be paid by COUNTY within thirty(30)days. E. SERVICE AGENT shall account separately for the receipt and expenditure of any and all state funds received from COUNTY under this contract. SERVICE AGENT shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices(GAAP): A. SERVICE AGENT has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Upon request,SERVICE AGENT shall forward a copy of the annual outside audit to COUNTY by June 1 following the end of the fiscal year. B. If SERVICE does not obtain an annual outside audit,then SERVICE AGENT shall provide a separate accounting of funds received from COUNTY in whole or in part paid from state funds. The accounting shall clearly list the state funds received from the COUNTY and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation. The Rite of Passage.inc. • Bravos County LGYS Detention Contract FY24125 • accounting shall be provided to the COUNTY thirty (30) days prior to the renewal date of the contract F. It is understood and agreed by SERVICE AGENT that this Contract is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either.in whole or in part, if funds are not available or are not appropriated by the Texas Legislature., G. In the event that State Reimbursement Rates are increased during the duration of the terms of this Contract,the new rates will become effective reflecting those of the increase. I-I. SERVICE AGENT agrees to make claims for payment or direct any payment disputes to COUNTY. SERVICE AGENT will not contact other department employees regarding any claims of payment. I. SERVICE AGENT will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. J. Except to the extent that a party to this Contract seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this Contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The. parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the cost of mediation services equally. K. COUNTY will provide SERVICE AGENT with accurate V. ADDITIONAL TERMS AND AGREEMENTS • A. Prior to transporting a juvenile to the Facility for placement in Secure Short-Term Detention, the official authorizing the placement shall call the SERVICE AGENT to ensure that space is available. Placement of juveniles by authorized officers of COUNTY may be denied if space limitations require as determined by the SERVICE AGENT. B. A juvenile will only be accepted in the Facility upon receipt by the Facility Administrator of a • proper order/Authorization for Detention from-the COUNTY. C. It is understood and agreed that any juvenile placed in the Facility by the COUNTY shall be responsible for any damages caused by their juveniles.The SERVICE AGENT shall notify the COUNTY of such damages and provide estimates/invoices as soon as they are available. Total cost of damages shall be placed on the normal monthly billing statement, when all costs of repairs have been received. D. Each juvenile placed i n the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the SERVICE AGENT. E. This Contract, terms and agreements are transferable only with the written consent of both parties. VI. EXAMINATION OF PROGRAM RECORDS A. SERVICE AGENT agrees that it will permit COUNTY to examine and evaluate its program of services provided under the terms of this Contract and /or to review its records . periodically. This.examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of SERVICE AGENT and the juveniles when deemed necessary. Rite of Passage,Inc. Brazos County.LGYS Detention Contract FY24-25 B. SERVICE AGENT shall provide to COUNTY such descriptive information on contracted juveniles as requested on forms provided by COUNTY. C. For purpose of evaluation, inspection, auditing or reproduction, SERVICE AGENT agrees to maintain and make available to authorized representatives of the State of Texas or COUNTY any and all books, documents or other evidence pertaining to the costs and expenses of this Contract. D. SERVICE AGENT will keep a record of all services provided to COUNTY under this Contract, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by COUNTY. SERVICE AGENT will maintain the records (as referenced above) for seven(7) years after the termination of this Contract. E. SERVICE AGENT understands that acceptance of funds under this Contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency,to conduct an audit it or investigation in connection with those funds. SERVICE AGENT further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. SERVICE AGENT will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the SERVICE AGENT and the requirement to cooperate is included in • any subcontract it awards. VII.CONFIDENTIALITY OF RECORDS SERVICE AGENT shall maintain strict confidentiality of all information and records relating to juveniles involved in COUNTY services and shall not re-disclose the information except as required to perform the services to be provided pursuant to this Contract, or as may be required by law. VIII. DUTY TO REPORT As required by §§261.101 and 261.405 of the Texas Family Code, SERVICE AGENT shall report any allegations or incident of abuse, exploitation or neglect of any juvenile (including but not limited to a juvenile that has been placed by COUNTY)within twenty-four (24) hours from the time the allegation is made, to all of the following: A. Local law enforcement agency (such as the Granbury Police Department); B. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-512-424-6717 (or if unable to complete the form within 24 hours,then by calling toll-free 1-877- 766-7263, followed by submitting the report within 24 hours of said call);and C. COUNTY. IX. DISCLOSURE OF INFORMATION SERVICE AGENT warrants that, prior to entering this Contract, it has verified and disclosed the following information to COUNTY, and agrees that it shall have an ongoing affirmative duty under this Contract to promptly ascertain and disclose in sufficient detail this same information to COUNTY: Rite of Passage.Inc_ Brazos County LGYS Detention Contract FY24-25 A. Any and all corrective action required by any of SERVICE AGENT'S licensing authorities; B. My and all litigation filed against the SERVICE AGENT, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct conflict with juveniles; C. Any arrest of any employee, intern, volunteer, subcontractor, agent and /or consultant of the SERVICE AGENT that has direct contact with juveniles; D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer,:subcontractor, agent and /or consultant of the SERVICE AGENT that had direct contact with juveniles was the alleged or designated perpetrator; E. The identity of any of the SERVICE AGENT'S employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that are • registered sex offenders;and • F. The identity of any of the SERVICE AGENT'S employees, interns, volunteers,: subcontractors, agents and/or consultants that have direct contact with juveniles that have a criminal history.. For the purpose of this Contract, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. X. EQUAL OPPORTUNITY SERVICE AGENT agrees to respect and protect the civil and legal rights of all juveniles and their parents. During the performance of this Contract the SERVICE AGENT agrees it: a) Will not discriminate against any juvenile, childcare Agent.,parent, employee or applicant for employment because of race, color, religion, sex or national origin including but not limited to employment, promotion, demotion or transfer, recruitment or advertising, lay-off or termination, rates of pay or other forms of compensation and selection for training,including apprenticeship. The SERVICE AGENT agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provision of this non- discrimination. b) Will, in all solicitations or advertisement for employees placed by or on behalf of the SERVICE AGENT, state that all qualified applicants for positions in the Facility, will receive consideration for employment without regard to race, color, religion, sex, or national origin. c) Shall abide by all applicable federal, State and local laws and regulations. XI. OFFICIALS NOT TO BENEFIT No officer, employee or agent of COUNTY and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Contract which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Contract or the proceeds thereof. XII.DEFAULT, SANCTIONS, PENALTIES FOR BREACH OF CONTRACT COUNTY may, by written notice of default to SERVICE AGENT, terminate the whole or any part of this Contract, as it deems appropriate,in any one of following circumstances; „Rite ofPassage,Inc. Brazos County I.GYS Detention Contract f Y24-25 A. If SERVICE AGENT fails to perform the work called for by this Contract within the time specified herein or any extension thereof, or • B. If SERVICE AGENT fails to perform any of the other material provisions of this Contract, including failure to achieve the defined goals..outcomes, and outputs,or so fails to prosecute the work as to endanger the performance of this Contract in accordance with its terms, and in either of these two circumstances after receiving notice of default, SERVICE AGENT does not cure such failure within a period of ten (10)days. C. Except to the extent that a party to this Contract seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this Contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation,the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. D. To the extent permitted by law and ordered by the trial court, the prevailing party in any lawsuit arising out of this Contract will be entitled to Attorney's fees from the other party,..including actions for declaratory relief. E. Notices required under this Contract shall be sent by fax or by registered U.S. mail, return receipt requested, to the party at the addresses listed below. A party must provide notice of a change of address during the term of this Contract. Unless specified otherwise;;notice required in this Contract shall be deemed to have been received when received. Rite of Passage-LGYS Attn: Brazos County Juvenile Probation 2560 Business Pkwy Ste A 1904 W SH 21 Minden, NV 89423 Bryan,TX 77803 Attn: Rusty Alexander F. Captions in this Contract are for convenience only and shall be deemed irrelevant in construing the provisions of the Contract. G. The parties intend that, in construing and enforcing the provisions of the Contract, mediators and judges shall give maximum effect to the principles of contractual freedom and contractual enforceability. H. If any court finds any provision of this Contract to be invalid or unenforceable,this finding shall not affect the validity or enforceability of any other provision of the Contract. I. No express or implied waiver by any party of any right of that party under this Contract in any specific circumstance shall be considered to waive that right of the party in any other circumstance. J. The covenants and agreements in this Contract are binding on and Tssued to the benefit of the parties and their respective heirs,executors,administrators,legal representatives,successors,and assigns. XIII.TERMINATION The initial term of this Contract shall be for a period of twelve months from the effective date.However, if either party feels in its judgment that the Contract cannot be successfully continued, and desires to terminate this contract,then the party so desiring to terminate may do so by notifying the other party in writing, by certified mail or personal delivery to its principal office, of its intention to terminate the Rite of Passage,Inc. Brazos County LGYS Detention Contract PY24-25 contract thirty(30)calendar days from the date of the Notice of Termination.At 12:00 o'clock Midnight, thirty (30) calendar days after the date of the Notice of Termination, this Contract shall terminate, become null and void, and be of no further force or effect. Such termination shall not affect or diminish the COUNTY'S responsibility for payment of any amounts due and owing at the time of termination of the Contract. The COUNTY shall remove at its expense all juveniles placed in the Facility on or before the termination date. XIV.INDEMNIFICATION It is further agreed that SERVICE AGENT will indemnify and hold harmless the COUNTY, against any and all negligence, liability, loss, cost, claims or expenses arising out of wrongful and negligent act(s) of commission or omission by SERVICE AGENT, its agents, servants or employees arising from activities under this contract. SERVICE AGENT shall have no obligation to indemnify and hold harmless the COUNTY for any act(s) of commission or omission of the COUNTY or the COUNTY'S agents,servants,or employees arising from or related to this Contract for which a claim or other action is made. • XV.REPRESENTATIONS &WARRANTIES SERVICE AGENT hereby represents and warrants the following: A That it has all necessary right, title, license and authority to.enter,into this Contract;B. That is qualified to do business in the State of Texas; that it holds all necessary licenses and staff certifications to provide the type(s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business; and that there are no taxes due and owing to the State of Texas, the County, or any political subdivision thereof; C. SERVICE AGENT will maintain in force policies of general liability insurance against loss to any person or property occasioned by acts or omissions of SERVICE AGENT. Copies of original insurance policies shall be furnished to COUNTY. Furthermore, the COUNTY shall • be-notified immediately upon-any changes in the status-of insurance policies and shall promptly furnish updated certificates of insurance to COUNTY. D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation or neglect of a juvenile in accordance with the requirements of-Texas Family Code Chapter 261 and • any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect and exploitation allegations. E The SERVICE AGENT verifies that it does not boycott Israel and will not boycott Israel during the term of this Contract.The term"boycott Israel"is defined by the Texas Government Code Section 808.001, effective September 1,2017. XVI.TEXAS LAW TO APPLY The Contract shall be construed under and in accordance with the laws of the State of Texas,and all obligations of the parties created hereunder are performable in Brazos County, Texas. XVII.VENUE Exclusive venue for any litigation arising from this Contract shall be in Brazos County,Texas. Rite of Passage,Inc. Brazos County LGYS Detention Contract I=Y24-25 XVIII.LEGAL CONSTRUCTION In case any one or more of the provisions contained in this Contract shall for any reason be held to be invalid, illegal, or unenforceable in-any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Contract shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. XIX.PRIOR AGREEMENTS SUPERSEDED • This Contract constitutes the sole and only Contract of the parties hereto and supersedes any prior understandings or written or oral Contract between the parties respecting the within subject matter. XX.PRISON RAPE ELIMINATION ACT(PREA) A. SERVICE AGENT shall comply with all federal,state,county and city laws,ordinances,regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this contract,including the prison Rape Elimination Act of 2003 (PREA)which establishes a zero-tolerance standard against sexual assault of incarcerated person, including juveniles and addresses the detection, elimination, prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders. B. Under PREA, SERVICE AGENT shall make available to the COUNTY all incident-based aggregated data reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by the Department of Justice form the previous calendar year no later than June 30th[PREA 115.387(e)and(f)J. C. All COUNTY employees and/or employees of other agencies that COUNTY send to the Facility shall have completed PREA training. ****Remainder of page intentionally left blank**** Ritc of Passagc,.Inc, Brazos County L.GYS Detention Contract FY24-25 "EXHIBIT A" Vendor Verification Form The COUNTY contact for all invoicing questions Billing Contact Name Stacey Kasberg Billing Contact Title Administrative Services Manager Billing Contact Phone 979.823-3544 Billing Contact Email skasberg@brazoscountytx.gov Rite of Passage shall submit invoices for payment(select one) Via US Mail Y Electronically If via US Mail, invoices shall be mailed as follows: • Agency Name Attention Street Address City, State,Zip Code If invoices are to be submitted electronically, invoices shall be emailed as follows: Billing Contact Email skasberg©brazoscountytx.gov :Rite of Passige,Inc. Bros County LGYSDetention Contract FY24.25 Signatures of Authority This Contract is executed with the declared intention of the parties that this Contract is a contract providing for the care of juveniles who have allegedly committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by the COUNTY having juvenile jurisdiction for the juveniles placed in the Facility. Rite of Passage, Inc. Brazos County Juvenile Probation Signature: Rusty Alexander 2411:33PD Signature: .. Print Name: Rusty Alexander Print Name: Linda Ricketson Title: Business Managing Director Title: Executive Director Date: 8/9/2024 Date: 08/09/2024 BRAZOS COUNTY COMMISSIONERS COURT ON Pt L.t&u-c-r ao , 2024, FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. Additional COUNTY ' rea: Signature Print Name: Duane Peters Title: Brazos County Judge • Date: CONTRACT FOR RESIDENTIAL SERVICES GULF COAST TRADES CENTER At the request of and on behalf of Brazos County Juvenile Probation (hereinafter called "COUNTY"), and Gulf Coast Trades Center.(hereinafter called "SERVICE AGENT"), by this Contract, and in consideration of the mutual promises set forth below, agree that: I. CONTRACT PERIOD The contract period will be effective from September 1st,2024 through August 31st,2025. II. PURPOSE The purpose of this Master Residential Services Contract is to provide COUNTY with long term residential care for children.adjudicated to have.committed delinquent conduct.. The placement facility to be utilized is owned and operated by SERVICE AGENT and the business address of SERVICE AGENT is located at 2560 Business Parkway, Suite A, Minden, NV,89423. Contract Facility Name Address Gulf Coast Trades Center - 143 Forest Service Rd 233,New Waverly,TX 77358 III. SERVICES The SERVICE AGENT is an educational and vocational program for at-risk youth. The SERVICE AGENT agrees to provide the following services, which shall be limited to adjudicated juvenile offenders in licensed childcare facilities as follows: A. Provide this child with the nurture, care, clothing,vocational and education training suited to his needs. B. Room&board,clothing,personal needs, recreation,incidentals,supervision, education, and social services. C. Follow admission requirements related to medical screening, physical examination, medical testing and immunization. D. Encourage the maintenance of the natural parent-child relationship and include the child's parents in the treatment plan when possible. E. Not use corporal punishment, deprivation of meals, monetary allowances, visits from parents, home visits, threat of removal or any type of degrading or humiliating punishment and to use constructive alternative methods of discipline. F. Respect and keep confidential information given about the child and their family. G. Work toward termination of placement on a planned basis with maximum involvement of the child, parents and the COUNTY. H. Conduct a staffing or review on this child at least quarterly. I. Submit an initial diagnostic summary to the COUNTY within three(3) months from the date of placement. J. Submit ongoing written evaluations to the COUNTY and/or parents or guardians quarterly. Page 1 Gulf Coast Trades Center Brazos County Juvenile Probation FY24-25 Residential Contract K. Immediately notify COUNTY of significant changes in this child's health, behavior or location. L. Submit copies of any pertinent information such as school reports, medical reports and psychological/psychiatric reports as completed to COUNTY. M. Conform to the applicable facility licensing/certification requirements. N. Provide access to appropriate parties of documentation when documentation is maintained on children in care. O. Notify the COUNTY and/or parents or guardians immediately if an application is made on behalf of this child for any kind of income. Examples of income include, but are not limited to,child support payments,Veterans Benefits, Railroad Retirement, Social Security, RSHDI, and Supplemental Security Income/State Supplemental Program (SSI/SSP). P. Provide and document paraprofessional counseling, off-campus visits or"furloughs, major incidents and worker contacts. COUNTY must pre-approve the child's participation in any furloughs, home visits, or extended agency trips. Q. Ensure that the child's parent(s) or legal guardian(s), COUNTY, and specifically the County Placement Officer, including Texas Department of Family and Protective Services (DFPS), are notified if a child in placement makes an unauthorized departure, becomes seriously ill,or is involved in a serious accident.The COUNTY and parent(s)or legal guardian(s)will be informed immediately if during working hours.After normal working hours,the COUNTY will be notified as soon as possible,as well as the parent(s)or legal guardian(s). In the event of serious illness or accident and for any required follow-up care, SERVICE AGENT shall be responsible for having the child transported to the nearest hospital or emergency care facility. If the child returns to the SERVICE AGENT within ten (10)days or prior to the last billing day of the month, SERVICE AGENT shall receive payment for those days the child was absent from the SERVICE AGENT'S program, but not to exceed ten (10)days payment. R. The SERVICE AGENT is under no obligation to retain space for the child in unauthorized departure situations. S. The SERVICE AGENT is under no obligation to accept a child who is deemed inappropriate for placement in its program. The COUNTY Agrees to the following: A. Conduct a pre-placement visitation of the SERVICE AGENT site. This visitation may be waived. B. Acknowledge that SERVICE AGENT is a behavior modification program for at-risk youth. C. Provide SERVICE AGENT the necessary background information and needs of the child necessary for effective care. This shall include a social work assessment, medical reports, educational assessment, psychological/psychiatric evaluations, and identification of special needs when necessary. This shall be made available to SERVICE AGENT at the time of placement. D. Work with SERVICE AGENT toward development of a treatment plan. E. Work toward termination of child's placement with SERVICE AGENT staff. Page 2 Gulf Coast Trades Center Brazos County Juvenile Probation FY24.25 Residential Contract F. Continue paying for this child's care as long as eligible and SERVICE AGENT maintains child on an active status or until SERVICE AGENT requests that placement be terminated. G. Assist in the maintenance of the child's constructive relationships with parents and other family members. H. Contact this child in SERVICE AGENTS program at least once a month. If case plan would indicate less frequent contact, SERVICE AGENT will be informed. I. Inform SERVICE AGENT if child has any tendencies toward dangerous behavior. J. Provide proof of medical coverage at the time of placement(If Applicable). If no medical coverage exists, payment is the responsibility of the County. K. Provide authorization for medical treatment,signed by parents or legal guardian. L. Pay for treatment not covered by Medicaid for children placed with the SERVICE AGENT who had a pre- existing medical condition,unless treatment for the pre-existing condition is part of the rehabilitation program of the SERVICE AGENT. M. Pay for psychotropic medications that are prescribed to the child. N. Pay all non-Medicaid eligible medical and/or dental bills if: • i) The SERVICE AGENT notifies the COUNTY or designee prior to the services being,rendered;or; ii) If, in vendor's(physician and/or dentist) opinion, the services cannot be delayed a sufficient amount of time to'comply with the above without hardship to the child;and, iii) The SERVICE AGENT notifies the COUNTY and/or designee of the probable charges the next working day after services are provided. iv) As appropriate, the SERVICE AGENT will provide proof of Medicaid coverage to the Medical Service Provider to enable them to seek Medicaid payment for medical services rendered. O. Recognizing that a part of a child's rehabilitation program may include time away from the residential setting of the SERVICE AGENT such as weekends, holidays,etc.,and that the SERVICE AGENT must retain space for this child until their return, COUNTY will pay the SERVICE AGENT the herein agreed upon amount for such regularly scheduled days away from the SERVICE AGENTS program providing they do not exceed ten (10) days at any one time. COUNTY agrees to pay the per diem rate for unplanned time away from the program,or request the child be discharged. P. Consent to the child participating in rigorous physical training and individual and team sports. Q. Represent that the child has no physical ailments or conditions that would prevent him from/her participating in rigorous physical activities. IV. COMPENSATION A. For and in consideration of the above-mentioned services, COUNTY agrees to pay SERVICE AGENT the per diem rate based upon the care provided,currently$275.00. Page 3 Gulf Coast Trades Center Brazos County Juvenile Probation FY24-25 Residential Contract B. COUNTY agrees to pay SERVICE AGENT beginning the date of placement with SERVICE AGENT, regardless of the arrival time of the child. COUNTY will not pay for the day the child is discharged. C. Psychiatric services will be provided to the child on an as needed basis. The initial psychiatric evaluation and follow-up evaluations Will be paid for by COUNTY at the current contracted rates. These services and fees will be pre-authorized by the COUNTY. D. Education services are provided on-site through an accredited charter school. Should the COUNTY request GED preparation and/or testing,the COUNTY will be responsible for the rates and fees associated with those services.The cost for the provision of education services is not included in the per diem rate and the COUNTY shall not be responsible for the cost of these services. SERVICE AGENT shall work with state/local education agencies to receive reimbursement for these services. E. SERVICE AGENT will submit an invoice for payment of services to COUNTY on a monthly basis. Said invoice shall be submitted no later than ten(10)days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: name of the child or children for whom payment is being requested along with the number of days (stated consecutively), date service was rendered,hourly rate,total daily cost,and total monthly cost. Each invoice received for payment will be reviewed by COUNTY in order to monitor SERVICE AGENT for financial compliance with this Contract. Invoice submitted by SERVICE AGENT in proper form shall be paid by COUNTY in a timely manner. COUNTY will ensure that SERVICE AGENT is provided accurate and necessary billing information at the time of contract execution by completing the attached Vendor Verification Form accompanied by this contract. F. SERVICE AGENT is hereby notified that state funds are used to pay for services rendered to COUNTY. For this reason, SERVICE AGENT shall account for the receipt and expenditure of all funds received from COUNTY,and shall adhere to Generally Accepted Accounting Principles(GAAP)in the accounting,reporting and auditing of such funds. In the event of an investigation by the Texas Department of Family and Protective Services(DFPS).or COUNTY,the SERVICE AGENT shall submit to COUNTY upon request a financial audit prepared by independent certified public accountant. G. COUNTY shall pay SERVICE AGENT for all undisputed invoices within thirty(30)days of submission. V. INDIVIDUAL CASE PLAN AND FAMILY INVOLVEMENT A. Each child placed with the SERVICE AGENT shall have a written Service Plan developed in concert with the child and mutually agreed upon by the appropriate SERVICE AGENT staff and appropriate COUNTY personnel along with a family member within thirty (30)days of placement, identifying which of the nine (9) domains pertain to the child. The Service Plan shall be reviewed every 3 months (90 days) thereafter or more often if necessary, until the child is released from the program. B. The Service Plan shall contain the reasons why the placement will benefit the child and specify behavior goals and objectives as they pertain to the nine (9)domains being sought for each child. Included shall be how the goals and objectives are to be achieved in the SERVICE AGENT placement. The Service Plan shall state how the parent(s), guardian(s), and where possible, grandparents or other extended family members Page 4 Gulf Coast Trades Center Brazos County Juvenile Probation FY24-25 Residential Contract will be involved in the Service Plan to assist in preventing or controlling the child's alleged delinquent behavior or alleged conduct indicating a need for supervision as defined in the Texas Family Code. C. Copies of the original Service Plan and the periodic reviews are to be maintained by the SERVICE AGENT and the COUNTY. D. COUNTY reserves the right to terminate the child's placement at the SERVICE AGENT'S program at its discretion. The SERVICE AGENT must not release a child to any person or agency other than the COUNTY without the express consent of the COUNTY. E. Unless otherwise stipulated by COUNTY,the child may visit freely with parents and relatives in accordance with established SERVICE AGENT policies. F. Suspected or alleged cases of child abuse must be immediately reported to the COUNTY, the Texas Department of Family and Protective Services(DFPS)and local law.enforcement by the SERVICE AGENT. VI. EXAMINATION OF PROGRAM AND RECORDS A. The SERVICE AGENT agrees that it will permit the COUNTY to examine and evaluate its program of services provided under the terms of this contract and to review COUNTY child records. This examination and evaluation of the program may include unscheduled site visitations, observation of programs.in operation, interviews, and the administration of questionnaires to the staff of the SERVICE AGENT and the child. B. The SERVICE AGENT shall provide to the COUNTY such descriptive information on contracted child as requested on forms provided by the COUNTY. C. The SERVICE AGENT agrees to maintain and make available for inspections, audit or reproduction by an authorized representative of COUNTY and the State of Texas, books, documents, and other evidence pertaining to the cost and expenses of this contract, (hereinafter called the"Records"). D. The SERVICE AGENT shall retain all applicable Records for a minimum of seven years or until any pending audits and all questions arising there from have been resolved. E. The SERVICE AGENT shall provide the COUNTY with a written report of the child's progress on a monthly basis in a Monthly Progress Report. F. The SERVICE AGENT shall document and maintain Records pertaining to the effectiveness of goods and services provided to contracted children. These Records shall contain, but are not limited to: i. percentage of children in program successfully achieving set education goals, ii. percentage of children achieving set vocational goals, iii. percentage of children achieving set social skills goals, iv. percentage of children demonstrating overall progress, v. number and type of investigations made by the Texas Department of Family and Protective Services (DFPS)or any law enforcement agency due to reports of abuse and/or neglect. These Records shall be made available to COUNTY for periodic inspection. Page 5 Gulf Coast Trades Center Brazos County Juvenile Probation FY24-25 Residential Contract G. SERVICE AGENT shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA). The SERVICE.AGENT has a zero .tolerance towards all forms of sexual abuse and sexual harassment in accordance with the provision of the Prison Rape Elimination Act of 2003 that provides for administrative and/or criminal disciplinary sanctions.The SERVICE AGENT shall adopt policies and comply with the Prison Rape Elimination Act of 2003 (28 CFR SS 115) standards and shall permit the COUNTY to monitor its facility and records as necessary to ensure that the SERVICE AGENT is complying with said standards. Under the provisions of the Prison Rape Elimination Act of 2003, the SERVICE AGENT shall provide to the COUNTY all incident-based aggregate date reports for every allegation of sexual abuse or sexual harassment and all such data that may be requested by the Department of Justice from the previous calendar year no later than June 30(SS115.387(f))and the data necessary to answer all questions from the most recent version of the Survey of Sexual Violence.The SERVICE AGENT shall report to the COUNTY in writing within 15 days any positive findings by a court or governmental agency that the SERVICE AGENT has violated a relevant federal statute or rule. H. SERVICE AGENT shall assist fully with any and all audits. VII. CONFIDENTIALITY OF RECORDS SERVICE AGENT shall maintain strict confidentiality of all information and records relating to children involved with COUNTY,and shall not re-disclose the information except as required to perform the services to be provided pursuant to this Contract, or as may be required by law. VIII. DISCLOSURE OF INFORMATION A. SERVICE AGENT warrants that, prior to entering this contract, it has verified and disclosed the following . information to COUNTY, and agrees.that it shall have an ongoing affirmative duty under this Contract to promptly ascertain and disclose in sufficient detail this same information to COUNTY: i. Any and all corrective action required by any of SERVICE AGENT's licensing authorities; ii. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of SERVICE AGENT that has direct contact with juveniles was the alleged or designated perpetrator, iii. The identity of any of SERVICE AGENT's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that have a criminal history. For the purpose of this Contract,the term criminal history shall include:(1)current felony and misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten (10)years; or(3)a jail able misdemeanor conviction or deferred adjudication within the past five(5)years. IX. ASSURANCES Page 6 Gulf Coast Trades Center Brazos County Juvenile Probation FY24-25 Residential Contract A. The SERVICE AGENT is accountable for delivery of quality services and shall provide information necessary to enable COUNTY to comply with standards of Texas Department of Family and Protective Services(DFPS) and to measure progress toward specified Goals and Outcomes, if applicable. B. Under Section 231.006, Family Code, the SERVICE AGENT certifies that the individual or business entity named in this contract is not ineligible to receive the specified payment and acknowledges that this contract may be terminated, and payment may be withheld if this certificate is inaccurate. C. The SERVICE AGENT understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. SERVICE AGENT further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested and will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through SERVICE AGENT and the requirement to cooperate is included in any subcontract it awards. D. The SERVICE AGENT will pay all taxes, if any, required by law arising by virtue of the services performed hereunder. The COUNTY is qualified for sales tax exemption pursuant to Section 151.309 of the Texas Limited Sales Excise and Use Tax Act. E. The SERVICE AGENT currently meets and shall comply with all applicable state and federal laws and licensing and/or certification requirements pertinent to the SERVICE AGENTs provision of services under this Contract and must notify COUNTY within 24 hours of any future failure to meet licensing requirements. Failure to comply with this requirement will be treated as a default. F. Neither COUNTY nor any employee thereof is an agent of the SERVICE AGENT and neither SERVICE AGENT nor any employee thereof is an agent of COUNTY.Thii Contract does not and shall not be construed to entitle either party or any of their respective employees, if applicable, to any benefit, privilege or other amenities of employment by the other party. G. SERVICE AGENT agrees to indemnify and hold harmless the COUNTY against any and all claims,lawsuits, settlements, judgments, penalties and expenses, including attorney's fees, with respect to SERVICE AGENT'S performance under this contract for which the SERVICE AGENT is liable. H. No person not a party to this contract may bring a cause of action pursuant to this contract as a third-party beneficiary.This contract may not be interpreted to waive the sovereign immunity of any party to this contract to the extent such a party may have immunity under Texas law. I. SERVICE AGENT agrees to comply with all applicable laws, regulations and conditions required of Texas Department of Family and Protective Services (DFPS) for juvenile boards,juvenile probation departments and their subcontractors. X. REPRESENTATION AND WARRANTIES SERVICE AGENT hereby represents and warrants the following: • A. That it has all necessary right, title,license, and authority to enter into this Contract; _ Page 7 Gulf Coast Trades Center Brazos County Juvenile Probation FY24-25 Residential Contract B. That it carries sufficient insurance to provide protection to COUNTY under the indemnity provisions as well as for any potential liabilities that arise form or related to this Contract;and C. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse,exploitation or neglect of a juvenile in accordance with the requirements of Texas Family Code, Chapter 261 and any applicable Texas Department of Family and Protective Services(DFPS) administrative rules regarding abuse, neglect and exploitation allegations. Xl. FEE ASSESSMENT A. Children or their families shall not be assessed fees for services by the SERVICE AGENT unless arrangements are specified by the Court. This does not preclude reasonable attempts to seek voluntary contribution from families of COUNTY children for donations of clothing,personal articles,and funds to assist in supporting a child's rehabilitation. B. If a child is eligible for fiscal support from another state agency or organization, the SERVICE AGENT shall ensure that COUNTY is not charged for such fiscal support for which the child is otherwise eligible. XII. EQUAL OPPORTUNITY A. Services shall be provided by the SERVICE AGENT in compliance with the Civil Rights Act of 1964. The SERVICE AGENT will not discriminate against any employee, applicant for employment,or child because of race, religion, sex, national origin,age or handicapped condition. B. The SERVICE AGENT will take affirmative action to ensure that applicants are employed, and that the employees are treated during employment without regard to their race, religion, sex, national origin, age,or handicapped condition. XIII.OFFICIALS NOT TO BENEFIT No officer, member or employee of COUNTY and no member of its governing body,and no other public officials of the governing body of the locality or localities in which the project is situated or being carried out who exercise any functions or responsibilities in the review or approval of the undertaking or carrying out of this project,shall participate in any decision relating to this contract which affects his personal interest or have any personal or pecuniary interest,direct or indirect in this contract or the proceeds thereof. XIV. TERMINATION A. Termination—Without Cause: This contract may be terminated by either party by providing written notice to the other party at least thirty (30) days prior to the intended date of termination.Any notice or other writing required by this contract shall be deemed given when personally delivered or mailed certified or registered United States Mail, postage prepaid,addressed as follows: Page 8 Gulf Coast Trades Center Brazos County Juvenile Probation FY24-26 Residential Contract Gulf Coast Trades Center, Inc. Brazos County Juvenile Probation 2560 Business Pkwy Ste A 1904 W SH 21 Minden NV 89423 Bryan, TX 77803 Attn: Rusty Alexander Attn: Chief B. Funding Out Service provider contracts that are funded in whole and in part with grant funds shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. C. Termination—With Cause:The COUNTY may terminate this contract within thirty (30) days of delivery of written notice for SERVICE AGENT'S failure to achieve the defined goals, outcomes, strategies and outputs as set forth in the provisions and attachments to this contract and/or SERVICE AGENTS failure to comply with all terms and conditions set forth in this contract.Notice of termination shall be deemed given to SERVICE AGENT when personally delivered or mailed certified or registered United States Mail, postage prepaid at the address listed above in Paragraph A —Termination—Without Cause. D. LIQUIDATED DAMAGES i. In the event that this contract is terminated for cause by COUNTY, SERVICE AGENT agrees to pay COUNTY for any monies paid for services not rendered by SERVICE AGENT prior to the effective date of termination of this contract. XV.AMENDMENT • COUNTY may amend, modify,or alter the terms of this Contract and specify an effective date thereof.COUNTY will then notify SERVICE AGENT in writing, dated subsequent to the date hereof, of such changes and their effective date.Continuation of services after the effective date by SERVICE AGENT will signify its acceptance of these changes. If SERVICE AGENT declines to accept changes made by COUNTY, SERVICE AGENT may terminate this Contract subject to the conditions therein. XVI. LAW AND VENUE In any legal action arising under this Contract,the laws of Texas shall apply and, to the extent permitted by law, the venue shall be in Brazos County, Texas. XVII. BOYCOTT SERVICEAGENT verifies that it does not boycott Israel and will not boycott Israel during the term of this contract. The term"boycott Israel"is defined by Texas Government Code Section 808.001,effective September 1, 2017. Page 9 Gulf Coast Trades Center Brazos County Juvenile Probation FY24-25 Residential Contract Signatures of Authority SERVICE AGENT and COUNTY agree to all terms and conditions of this contract Gulf Coast Trades Center Brazos County Juvenile Probation Signature:::.... �xi�e,�:�a�:as'a.P� � • Signature: Print Name: Rusty Alexander Print Name: Linda Ricketson Title: Business Managing Director Title: Executive Director Date: 07/16/2024 Date: 08/09/2024 BRAZOS COUNTY COMMISSIONERS COURT ON A A U$T s 0 , 20 atf' , FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. • Additional COUNTY Signatures: Signature: LAS>. ---1-)3L Print Name: Duane Peters Title: Brazos County Judge Date: 97)-- Page 10 AMENDMENT#1 TO CIP 24-615—FACILITIES ASSESSMENT SERVICES FOR BRAZOS COUNTY THIS AMENDMENT TO 24-615 Facilities Assessment Services for Brazos County ("Amendment") is entered into and effective this 20th day of August, 2024 by and between Brazos County ("Customer"),and VLK Architects,Inc.("Provider")each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement(as defined below)unless otherwise stated herein. RECITALS WHEREAS,the Parties entered into that certain original contract#24-615("Agreement")for purposes of VLK Architects to provide Facilities Assessment Services for Brazos County; and WHEREAS,the Parties desire to amend the pricing as set forth in original contract#24-615. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: 1. Reducing the total contract price by $1,808.05, to reflect unused funds. The Contract total will now be$39,191.95. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts,all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and . shall be binding on all Parties hereto. B S CO VLK Architects,Inc. i ature Signature Nye Name Title Title Date Date VLKIARCHITECTS January 31,2024(Revision 1) Wm.Charles Wendt Purchasing Agent Brazos County 200 S.Texas Ave.,Ste.352 Bryan,TX 77803 Re:Proposal for Brazos County Expo Complex Facility Assessment Dear Charles: VLK Architects (VLK) is pleased to present to Brazos County this proposal for Facility Assessment services for the.Facility Assessment of Brazos County Expo Complex in Bryan, Texas. We greatly appreciate your trust of the VLK team. PROJECT UNDERSTANDING Brazos County desires to conduct a facility assessment of the Expo complex, located at 5827 • Leonard Rd.,Bryan,Texas,that includes all of the buildings, parking areas and driveways,and the retention pond. SCOPE OF SERVICES VLK will approach the following design tasks in two distinct phases: PHASE 1-ON SITE FACILITY ASSESSMENT 1. Visit each site, identified by the owner, and identify items that are considered at the end of useful life, code violation or design concerns. The items identified will be documented and pictures of the identified item will be recorded. In addition, owner standards can be reviewed where they are provided prior to site assessments. 2.Compile assessment documentation to prepare for reporting phase. PHASE 2-REPORTING PHASE 1.Create an itemized list of deficiencies identified during the on-site assessment phase and enter data into the assessment forms. 2. Prepare an "Opinion of Potential Construction Cost"for each item included on the deficiency list. This "Opinion of Potential Construction Cost is merely an expression of professional opinion and will be based on information provided to us regarding construction costs on a similar type of project.As such,it constitutes neither a guarantee nor a warranty,express or implied. 3. Attend meetings with the county as required to provide explanation and assist with finalizing scope items. 4.Collaborate with the owner to identify a priority ranking for each deficiency. • The Assessment Team includes: Architecture/Interior(VLK) Structural Engineering(Matrix) MEPT Engineering(Salas O'Brien) Civil Engineer(Mitchell&Morgan) Food Services(FCA Design) Roof and Building Envelope Specialist(Armko) COMPENSATION ' Given the scope of work described above, we propose a net lump sum of $39,000.00 not including reimbursable expenses,additional services,or specialty consulting fees. REIMBURSABLE EXPENSES Reimbursable expenses are defined as those actual expenditures incurred directly in conducting the project. These include, but are not limited to, travel, long distance telephone, facsimile, reproductions, printing, delivery costs, professional renderings, photography, presentation models, and special presentation materials. Reimbursable expenses are not to exceed $2,000.00. PAYMENT SCHEDULE Billing shall be made monthly in proportion to the services completed with payment due thirty days after receipt by the Client. All invoices shall be paid within thirty (30) days of receipt and in accordance to the payment schedule stipulated above. Failure to pay undisputed invoices or the undisputed portions of invoices shall constitute sufficient reason for VLK to suspend all services until payment is received. VLK shall not be responsible for any consequences to project schedules, etc., for suspending services in the event of Client's non-payment. ADDITIONAL SERVICES . Services not specifically listed above are not a part of our scope of basic services and are considered additional.VLK shall be compensated for approved additional services not outlined in this proposal, on an hourly basis, determined In accordance with an available rate schedule.or a mutually agreeable lump sum. • STATEMENT OF JURISDICTION Pursuant to Texas Law: "The Texas Board of Architectural Examiners, P. O. Box 12337, Austin; Texas 78711-2337 or 333-Guadalupe, Suite 2-350 Austin,.Texas 78701-3942,(512)305-9000, has Jurisdiction over Individuals licensed under the Architects' Registration Law.Texas Civil Statutes, Article 249a." Charles, we trust this proposal meets with your expectations. We look forward to initiating this exciting project and to establishing a new and long-term working relationship with you and your associates.If you have any questions,please do not hesitate to contact me. Sincerely, • Christopher Laack Principal of Design-Commercial Practice VLK Architects,Inc. . f APPROVAL AND AUTHORIZATION TO PROCEED This proposal and the AIA BIOS (to be executed after acceptance of this proposal) contract form the entire agreement.These two documents establish the basis for scope of work and fees. Mr. William Charles Wendt, Brazos County, their appointed agents, and partners; and VLK Architects Inc. hereby agree that authorization of the proposal is a legal binding contract to provide the ral service describe ve al(01a-1- Agent,Officer or Partner Date • (-AGE STq�O � College Station Independent School District fi, =�'o« fy/ ate# Success...each life...each day...each hour 'Nl sCHDG‘' • MEMORANDUM To: Amy prozd,Chief Financial Officer From: Jon Hall,Executive Director of Facilities Date: March 2,2021 Subject: Consider selection of an architectural firm to serve as a resource for the Bond Planning Committee and to provide architectural services associated with any construction projects that may result from that planning process. Agenda Item: K-2 BACKGROUND A Request for Qualifications(RFQ)for Architectural Services was circularized to the public requesting interested firms to submit their qualifications to the district. Twelve firms responded to the RFQ. The submitted qualifications were evaluated by a committee consisting of the Chief Financial Officer,the Director of Business,the Director of Instruction,the Principal of Oakwood Intermediate School,the Executive Director of Facilities,and the Assistant Director of Facilities. The original twelve firms were then shortlisted to three firms who were invited for interviews on Monday,March I,2021. These three firms were VLK Architects,PBK Architects,and Huckabee Architects. For the interviews,the original committee was increased by the addition of the Superintendent of Schools. This committee interviewed the representatives of the firms and evaluated them based on the criteria listed in the RFQ. All three firms did very well in their interview,but ultimately the decision was made to choose VLK Architects as ' the official architectural firm for CSISD's upcoming bond planning process. The firm of VLK Architects has a long history of providing excellent service to the District in the design of new schools as well as the design of many deferred maintenance and renovations projects across the district.The selection committee concluded that VLK Architects would be the appropriate firm to serve as a resource to the Bond Planning Committee and to provide architectural services associated with any construction projects that may • result from that planning process. The final recommendation matrix with signatures of the committee members is attached. RECOMMENDATION It is recommended that the Board of Trustees of College Station Independent School District authorize the Superintendent or his designee to negotiate and execute a contract with VLK Architects to serve as a resource to the Bond Planning Committee and to provide architectural services associated with facilities included in a bond program that evolves from the work of that committee. Jon Hall • 1812 Welsh Avenue Mike Martindale Executive Director for Facilities College Station,TX 77840 Superintendent of Schools (979)694-5660 979-764-5400—www.csisd.org College Station ISD Request for Qualifications for Architect Selection RFQ 21-005 Shortlist for Interviews Meeting 22-Feb-21 Firm's Personnel Staff and Quality of Innovative Project Overall Financial Project Experience Experience Workload RFQ Concepts Approach Reputation Stability Budget Total Firm Name 25% 20% 5% 5% _ 10% 5% 10% 1O% : 10% 100% BRW 20 17 4 5 8 5 8 ' • 0 .8 75 [organ 21 16 .4 _ 4 9 4 8 . . 8 . 8 82 Huckabee 23 18 4 5 9 5 9 8 9 DO..'; IBI 21 16 3 4 7 4 7 ' 8' " 8 78 Patterson - 20 16 3 3 6 3 5 0 , '8 64 PBK 23 19 5 5 9 5 9 8 8 VW _ Pfluger 23 17 4 4 8 5 8 . 8 ' . 9 86 Plan North 18 16 3 4 7 4 8 '0 ' 8 68 Ramirez-Simon 10 10 2 2 6 3 7 . 0 6 46 Stantec 21 18 3 4 8 3 6 ' ' 8 6 77 SZH 18 16 3 3 7 3 6 0 8 64 VIJC 24 19 5 5 9 5 9 ', 8 10 5:„.?, 94 ►'' Recommended Firm(s)for Interviews: VLK, PBK,and Huckabee . Mike Martindale go+ ?f•PSC.K'I- Josh Symank 0,------ .,(----- --." _ Jon Hall • Rene Ramirez Amy Drozd Carmella Shafer N0+ re , Jeff Mann Thad Lasater IQ 25-008 Janitorial Services October 1,2024-September 30,2026 Regular WeeklyCleaningApprox. Beyond Logistics Approx. 1st Commerical Approx. Miley Inc Approx. Crystal Clear Cleaning LLC YAC Multi Service LLC Approx. Services LLCJanitorial time to time to time to time to time to Times Per Cost/Month Cost/Month Cost/Month CosUMonth CosUMonth Cost/Month Cost/Month CosUMonth Cost/Month Jan- Cost/Month Location clean clean clean clean clean Week Jan-Oct Nov-Dec Jan-Oct Nov-Dec Jan-Oct Nov-Dec Jan-Oct Nov-Dec Oct Nov-Dec Justice of the 1 6 hrs $1,800.00 $2,200.00 4 his $812.56 $690.67 1.5 hrs $480.00 $360.00 TBD $2,000.00 $1,200.00 1 hr $145.00 $97.50 Peace 1 Constable 1 1 6 hrs $1,650.00 $1,900.00 4 hrs $812.56 $690.67 1 hr $320.00 $240.00 TBD $2,000.00 $1,200.00 1 hr $145.00 $97.50 JP Pct 3 8 1 6 hrs $1,650.00 $1,900.00 4 his $812.56 $690.67 2 hrs $640.00 $480.00 TBD $2,000.00 $1,200.00 2 hr $407.00 $277.50 Constable 3 Total $51,000.00 $12,000.00 $24,376.80 $4,144.02 $14,400.00 $2,160.00 $60,000.00 $7,200.00 $6,970.00 $945.00 $63,000.00 $28,520.82 $16,560.00 $67,200.00 $7,915.00 Number of - Employees 6 125 5 63 Stripand Wax Approx. Beyond Logistics 1st Commerical Approx. Crystal Clear Cleaning LLC YAC Multi-Service LLC Approx. Approx. Approx. MilayInc time to time to Services LLC time to Janitorial time to time to Location Times Per Year clean Cost per Strip and Wax clean Cost per Strip and Wax clean Cost per Strip and Wax clean Cost per Strip and Wax clean Cost per Strip and Wax Constable 1 2 8 his $5,000.00 5 hrs $1,250.00 2 hrs $600.00 TBD $15,000.00 3.5 hrs $750.00 JP Pct 3 8 2 8 hrs $7,600.00 5 hrs $1,468.00 2 hrs $600.00 TBD $5,000.00 4 hrs $850.00 Constable 3 Total $12,600.00 $2,718.00 $1,200.00 $20,000.00 $1,600.00 • Grand Total $75,600.00 $31,238.82 $17,760.00 $87,200.00 $9,515.00 Beyond Logistics 1st Commerical Temporary Sites(Emergency Use Only} Approx. YAC Multi-Service LLC Approx. Services LLC Approx. Janitorial Approx. Milay Inc Approx. Crystal Clear Cleaning LLC Times Per time to time to time to time to time to Location Week clean Cost per trailer clean Cost per trailer clean Cost per trailer clean Cost per trailer clean Cost per trailer BathroomlShower Twice/Day as 4 hrs $299.00 2 hrs $75.00 1 hr $100.00 TBD $650.00 1 hr $52.50 Trailer needed Daily as needed/ Brazos Center Bathrooms 2 8 hrs 4 $30.00 per $960.00 6 his x 2 $270.00 3 hrs $300.00 TBD/5 hrs $175 hr/$875 4 hr $210.00 Times/Day @ persons person employees hourly rate RECOMMEND AWARD TO: Crystal Clear Cleaning LLC Appro -d b omm sione Court on this t c day of ,2024 by holding the position of C v c REQUEST FOR INFORMAL QUOTE IQ NO. 25-008 JANITORIAL SERVICES INFORMAL QUOTES TO BE SUBMITTED BEFORE: Tuesday, July 8, 2024 2:00pm CST • TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT • 200 S. Texas Ave. Suite 352 Bryan; TX 77803 • Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents,their employees, and/or representatives are prohibited from contacting any official or employee of Brazos County; except the Purchasing Agent, regarding this informal quote from the issuing date of the solicitation until the date the Brazos County Commissioners Court meets to consider award of the quote. Any such contact will be grounds for rejection of the Respondent's quote. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following quote for furnishing the material and/or services listed on the attached quote form and agrees to deliver said items at the locations and for the prices set forth on the quote form. Company Name: Crystal Clear Cleaning, LLC. By(Print): ' Robert Mandujano Tide: Owner Physical Address: 3601 East 29th St. STE 11 Bryan, TX 77802 Mailing Address: 3601 East 29th St. STE 11 Bryan, TX 77802 Telephone: (979) 571-5215 Fax: N/A EMail: RnbertCa?CCCIeaning-tL.COm Quote Request No.25-008 Page 2 of 14 A. SCOPE OF OUOTE Brazos County is soliciting quotations for janitorial services for five (5) Brazos County locations and some temporary site(if needed) set forth in this quote request for a two(2)year period beginning October 1, 2024, through September 30, 2026 in accordance with the following Conditions of Bidding. Quotes will be received at the Brazos County Administration Building, Purchasing Department, 200 South.Texas Ave..Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, July 8, 2024,,at which time quotes will be publicly opened and read aloud. A Pre-Bid Conference will be held at the following locations on June 25, 2024. We will begin at 9:00 A.M at Justice of the Peace Pet. 1 located at 412 William D. Fitch Pkwy, College Station,Texas 77845. This will be the only opportunity to inspect locations prior to quote submission. 1. Justice of the Peace Pct. 1 & Constable Pct.1 located at 412 William D.Fitch Pkwy, College Station,Texas 77845 2. Justice of the Peace Pct. 3 & Constable Pct. 3 located at 1500 George Bush Drive, College Station,Texas 77840 3. Brazos Center located at 3232 Briarcrest Drive,Bryan,Texas 77802 4. Trailers located at Copperhead Road,Bryan,Texas 77808 B. CONDITIONS OF BIDDING 1. The following instructions apply to all quotes and become a part of terms and conditions of any quote submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this quote request. All Respondent(s) are required to be informed of these Terms and Conditions and will be held responsible for having done so 2. Definitions: In order to simplify the language throughout this quote, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMNIISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. c. CONTRACT An agreement between the County and a Supplier to furnish supplies and/or services over a designated period,of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR-The successful bidder(s) of this quote request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR-Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this quote request. g. RESPONDENT—Any supplier or vendor responding to the quote request. 3. Upon acceptance and approval by the Commissioners' Court, this quote effects a working contract between Brazos County and the,Contractor for the period designated. IQ No.25-008 Page 3 of 14 4. Quotes must be received by the Purchasing Office prior to the time and date specified. The mere fact that the quote was dispatched will not be considered; the Respondent(s) must have the quote actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any quotes submitted, and to waive any technicalities for the best interest of the County. 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Contractors with questions regarding the quote should submit them in writing via the Brazos Valley Online Bidding System at https://brazosbi d.ionwave.net. 7. Brazos County reserves the right to reject any quote that does not fully respond to each specified item._ 8. Respondent(s)must include Tax Identification Number for the quote to be valid. 9. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this contract at any time for any reason, provided a thirty-day written notice is given. 11. The quote.award shall be based on,but not necessarily limited to, the following factors: a. Unit price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples(if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products quoted h. Vendor's past performance record with Brazos County. 12. Although the cost of products to be provided is an essential part of the quote, Brazos County is not obligated to award a contract on the sole basis of cost but will award to the Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point"or points of delivery. IQ No.25-008 Page 4of14. 15. This agreement shall be governed by the Uniform Commercial Code as adopted in the • State of Texas as effective and in force on the date of this agreement,when applicable. • 16. Quotes must be submitted on quantities and units of measure specified by the quote documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also quotes on the quantity specified. 17. Quotes cannot be altered after•receiving time. No quote may be withdrawn after opening time without acceptable reason and with the approval'of the Purchasing Agent. • 18. Quotes must be submitted on this form and returned in a sealed envelope clearly marked with Vendor Name and Quote Number to ensure proper recognition upon its arrival. Quotes will not be considered if submitted by telephone, fax, or any other means of rapid dispatch, nor will a quote be considered if submitted to any other person or department other than specifically instructed. Quotes not received prior to the expressed date and time listed in this quote will be rejected or returned unopened to the vendor. Quotes submitted by any other person or department other than the Brazos County Purchasing Department will not be accepted. 19. It is the Respondent's sole responsibility to print and review all pages of the quote document, attachments, questions and responses, addenda, and special notices. The Certification of Quote Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Quote Form renders quote non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire quote. By submitting a response to this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Respondent(s) agrees to provide Brazos County the "Certificate of Interested Parties, "Form 1295 as required, pending award, renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf info form1295.htm for more information. • 20. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 21. It is.our policy not to furnish quote results over the phone. Informal Quote results and tabulation sheets will be posted on the Brazos Valley Online Bidding System • (https://brazosbid.ionwave.net)after quote award by Commissioner's Court. IQ No.25-008 Page 5 of 14 • 22. Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional, one (1) year, periods'with no changes in the terms or conditions of this contract, if agreed upon by both parties. 23. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s)with Brazos County. 24. Three (3)references are to be provided by the Respondent(Section F). Failure,to submit references may result in disqualification of quote. Brazos County department references will not be accepted. 25. Contractor shall observe and comply with all federal, state, and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. • 26. Any subcontracting must be approved prior to commencement of the contract by Brazos County. 27. Any variation from the specifications in this quote document must be indicated on the quote or on a separate attachment to the quote and labeled as such. 28. Any brand name, or manufacturer's reference used is descriptive—not restrictive—and is indicative of the type and quality the County desires to purchase. Quotes on similar items of like quality will be considered only if it is noted in the quote documents and accompanied by fully descriptive product literature. . All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the quote. If notation of substitution in not made, it is assumed the vendor is quoting the item specified. 29. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the quote, they are estimated quantities used for calculating purposes only. • 30. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war.or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any.source, without causing this contract to be canceled. 31.Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. 32. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: • Brazos County ATTN: Auditors IQ No.25-008 Page 6 of 14 200 South Texas Ave, Suite 218 Bryan, TX 77803 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 33. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in quote prices. Tax Exemption Certificates can be obtained upon request from County. 34.Upon award of contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the county from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 35.Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 36. This quote shall be governed by the laws of the State of Texas and Potential Vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 37. The Respondent(s) understands that Brazos County is a government subject to Texas State and Federal public information statutes. 38.Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. C.INSURANCE REOUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: IQ No.25-008 Page 7 of 14 a. Statutory Workmen's Compensation or, $1,000,000 Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily injury and for property damages of not less than $2,000,000 aggregate, $1,000,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. c. Commercial Automotive Liability with $1,000,000 CSL for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of-award. 4. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the vendor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the vendor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting. from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. D.SPECIFICATIONS Brazos County is soliciting quotes for janitorial services for five(5)Brazos County locations and some temporary sites (if & when needed). It is recommended that each facility be visually inspected by the Respondent for quoting purposes. The square footage given is the size of the building but not be the actual square footage needing to be cleaned. 1. REGULAR LOCATIONS TO BE SERVICED: a. Justice of The Peace Pct. 1 is located at 412 William D. Fitch Pkwy. College Station, Texas and it-is approximately 2,500 square feet. Cleaning services shall be provided one(1)time each week; on Fridays, after 5:00 p.m. b. Constable Pct. 1 is located at 412 William D. Fitch Pkwy. College Station, Texas and it is approximately 2,500 square feet. Cleaning services shall be provided one (11)time each week, on Monday, at 9:00 a.m. during business hours. c. Justice of the Peace Pct.3 and Constable Pct.3 is located at 1500 George Bush Drive, College Station, Texas and is approximately 2,936 square feet. Cleaning services shall be provided one(1)time each week on Fridays, after 5:00 p.m. 2. SERVICE SHOULD INCLUDE: a. Vacuum carpeted areas each service date. b. Sweep/dust mop all hard floor surfaces each service date. c. Empty all trash cans and replace can liners each service date. Put all trash bags in dumpster or trash receptable as appropriate. d. Clean and sanitize toilet bowls, urinals, hand basins, and sinks in bathrooms each service date. IQ No.25-008 Page 8 of 14 • • e. Clean all glass and mirrors in bathrooms each service date. f. Clean break rooms/kitchen area each service date, to include wiping down counters and refrigerator, empty trash, wiping down tables and chairs, floors swept and mopped or vacuumed. g. Clean all windows including front windows and doors each service date. h. Dust each desk each service date. i. Dust counters each service date. j. Damp mop hard floor surfaces with mop soap each service date. k. Cleaning supplies and equipment are to be supplied by Contractor(excluding can liners and restroom supplies such as paper towels, toilet tissues, hand soap, & deodorants). 1. Contractor shall quote a price to strip and wax the floors. This will be done two (2) times per year -FOR THE WILLIAM D. FITCH AND GEORGE BUSH LOCATIONS ONLY. Service dates will be coordinated with each location's point of contact. m. Janitorial Services will not be needed during County Holidays or during the weeks if Thanksgiving and Christmas. Therefore, the month of November and December should be quoted with Holidays in mind. The dates of County Holidays • are on the link provided here https://www.brazoscountytx.gov/318/County- Holidays. E.TEMPORARY SITES (if activated) 1. Brazos Center: located at 3232 Briarcrest Drive, Bryan, Texas. The Brazos Center is approximately 15,000 square feet. a. The janitorial service for this location will only be needed during emergency situations that would require the Brazos Center to be utilized as a shelter or an operation center. b. The Brazos Center will be required to be cleaned daily and the restrooms twice daily when utilized. c. Cost for this facility will be an hourly cost. d. This facility will be requiring general cleaning that may include but not limited to clean and sanitize toilet bowl, urinals, hand basins, and sinks in bathrooms each service. Clean all glass and mirrors in bathroom each service. Sweep/dust mop all hard floor surfaces each service. Damp mop hard floor surfaces with mop soap each service. Empty all trash cans and replace can liners each service. Put full trash bags in dumpsters or trash receptacle as appropriate. The whole facility may not require cleaning each time. 2. Bathroom/Shower Trailers: Brazos County has four (4) bathroom/shower trailers that would be utilized for shelter locations in Brazos County to be determined. a. The four (4) bathroom/shower trailers are approximately 18 feet by 6 feet with two bathrooms and two showers each. b. Brazos County will only dispatch these trailers on an as needed basis and may not dispatch all the trailers at one time. c. In the event these locations are activated as emergency shelters, they will need to be serviced every day that it is utilized. d. Each trailer will need to be sanitized when cleaned. Clean and sanitize toilet bowls, urinals, hand basins, and sinks in bathrooms each service. Clean all glass IQ No.25-008 Page 9 of 14 and mirrors in bathrooms each service. Sweep/dust mop all hard floor surfaces • each service. Damp mop hard floor surfaces with mop soap each service. Empty all trash cans and replace can liners each service. Put full trash bags in dumpster or trash receptacle as appropriate. e. Cleaning supplies and equipment are to be supplied by the Contractor (excluding liners and restroom supplies such as paper towels, toilet tissues, hand soap, & deodorants). f. Janitorial personnel will NOT be expected to handle any medical waste at any emergency location. g. BACKUP STAFF—The Contractor shall maintain and show evidence satisfactory to Brazos County of an adequate back up labor force and supervisory staff to be able to immediately handle this portion of the contract in case of flood, fire, hurricane, natural or man-made disasters or any other emergency. A program for the initiation of such back up, i.e., responding to a forementioned emergencies is to be developed and in place in accordance with the approval of Brazos County. h. EMERGENCY CONTACT INFORMATION: The Contractor must submit to Brazos County a list of at least three (3) emergency telephone numbers of management level supervisory personnel, other than the local branch office number, who are authorized to dispatch working crews in the event of a request by Brazos County. The Contractor will update these emergency numbers immediately as requested throughout the term of this contract. F. QUOTATIONS The following is an estimate of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with the unit price that is firm for the contract period. Installation of new equipment should be considered in your monthly price;no additional fee should be added. • Number of Employees: 63 Total employees within the company Location of Office: 3601 East 29th St. STE 11 Bryan,.TX 77802 BACKUP STAFF: Please briefly describe your program that is in place for the initiation of such back-up, i.e., responding to the emergencies, how your company can adequately accommodate Brazos County in case of flood, fire, hurricane, natural or man-made disasters or any other emergency. Please attach a separate page if needed. pit tf ba �n p�ngram fnr cleonina facilities during merapncinc invnivec prp—do hated personnel trained in sanitation protocols. IQ No.25-008 Page 10 of 14 These individuals are ready to mobilize at short notice to ensure swift and effective cleanup and disinfection. This proactive approach ensures that facilities can quickly resume normal ■ ■ r r • 11 occupants. 1. REGULAR WEEKLY CLEANING Monthly Monthly Approx. Cost Cost for November Location Frequency of time to (Excluding and Service clean each November December- week and due to December) Holiday Justice of the 1 time/weekly a 1 Hr. $145.00 $97.50 Peace Pct. 1 (Friday) Constable Pct. Mime/weekly b 1 (Monday- 1 Hr. $145.00 $97.50 Mornings) Justice of the Peace Pet. 3 1 time/weekly 2 hr. $407.00 $277.50 and Constable (Friday) Pct. 3 2. STRIP AND WAX Frequency of Approx.time Cost per Location Service to clean Strip and Wax a Constable Pct. 1 2 times per year 3.5 H rs. $375.00 Justice of the Peace $425 00 b Pct.3 and Constable 2 times per year 4 Hrs. 3 3. TEMPORARY SITES ONLY IQ No.25-008 Page 11 of 14 Temporary Site Square Feet Approx.time to Cost Per Trailer clean Bathroom/Shower Approx. 18 feet a Trailers by 6 feet with two 1 Hr. $52.50 Otv of 4 bathrooms and two showers each Temporary Site Square Feet Approx. time to Cost Per Hour clean b Brazos Center 15,000 square feet 4 Hr. $52.50 Regular Contact Names and Numbers: Emergency Contact Name and Number: 1.Robert Mandujano- (979) 571-5215 1. Robert Mandujano- (979) 571-5215 2. Lauren.Galls- (979) 665-6201 2. Lauren Galls- (979) 665-6201 3. Ericka Luna- (979) 922-7448 IQ No.25-008 Page 12 of 14 G.REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of quote. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: Bryan Texas Utilities Contact: Will Phone: (979) 821-5700 Email: wbrownlow@btutilities.com • 01�a,,�t�1110 11r Ata wrk�.a,�y�u�. k'+� yew.>'tiv a„yyy���, �+�,�'p�s�ta r�<.,��v�,'ta',i,"a"� vie• teraMen Company/Entity: Brazos Valley Council Of Governments Contact: Susan Lightfoot Phone: 979.595.2801 Ext. 2035 Email: Susan.Lightfoot@bvcog.org \`"�"ir•.v+g` ''>kS LW ". +:t S Nr�,,.,��.;. +H :a5y h^ Kai. y 41 a ratr`3'^�ti'c"'' P ll U aw.y" .,)•`�D`;i`S,"a�'t� Y`y1�h'yy"t"�i at Company/Entity: Frost Bank- Bryan & College Station Contact: Carl Holzapfel Phone: (713) 876-3029 Email: Carl.Holzapfel@frostbank.com IQ No.25-008 Page 13 of 14 H.CERTIFICATION OF QUOTE By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). 'These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract, that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any o endor prior to the official opening of this quote. Signed By: • Typed Name: Robert Mandujano Title: Owner Company Name: Crystal Clear Cleaning, LLC. Phone: (979) 571-5215 Mailing Address: 3601 East 29th St. STE 11 Bryan, TX 77802 Email Address: Robert@CCCleaninq-tx.com Vendor Tax Identification Number: 83-2945814 END OF INFORMAL QUOTE REQUEST NO.25-008 ************************************************** ********************************* By signing below, Brazos County agrees that this quote, 25-008, will be awarded as dictated on the associated quote tabulation sheet, to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. By: \()..D. Brazos County Commissioner's Court: DU.-AL P rrt _c 1 Co ui t-st sz(-4.0 Date: l.(g n- 0-2©/ c9.C) Attest: cr:2\11CJ �- rC Brazos County Clerk: t 4E? WC C2ue-6 IQ No.25-008 Page 14 of 14 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. O Quotations (Section E) ❑ References (Section F) O All Addendums (if applicable) O Certification of Bid (Section G) ., : Brazos County JPurchasing Department 200 S.TX.AVE.,STE 352 BRYAN,TX 77803 PHONE(979)361-4292 FAX(979)361-4293 Addendum #1 to IQ# 25-008 Janitorial Services Issued: July 3,2024 Change: Date of Bid Closing Reason: Incorrect Date of Bid Closing IQ #25-008 Janitorial Services must be submitted before July 9, 2024, at 2:00 PM CST to the Brazos County Purchasing Department 200 S. Texas Ave. Suite 352 Bryan,Texas 77803. This addendum should be signed by an authorized representative of the respondent and returned with the bid documents as specified in the bid. Acknowledgement of Adde m: Signature: Printed Name: Robert Mandujano • 1 WM I.UVGI5l1GOL -" t :y —'1F•�� TF- l N' BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 10/26/2021 ITEM: Award of RFP#22-002 Independent Auditor Services. Recommended Award:Ingram, Wallis&Co.,P.C. TO: Commissioners Court FROM: Kaitlyn Battles DATE: 10/21/2021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Partly Executed Contract - Ingram Wallis Co.pdf Contract Backup Material 22-002 Tabulation 10 21 21.pdf Tabulation Backup Material https://brazos.novusagenda.corm/agendaweb/CoverSheet.aspx?ItemmD=247 16 10/21/2021 errrr► uoty sod uo voo . 1'S141 eso1:13:328:::a.:1:13d° p rn� 93"13*suo�t QV 1 an�suodsa�.uoN siul0d�gtZ�t 3� a o�d pa�uaatidMda34N3WW�, s euolss b °aanpwpJul oddnsivatlIkins' not1 p/1e 'oPwolksa/ual� •o3 V 50°M Al alpuea o'Nas 11131n1 of pa1►nya1• slue p a!to a'31•13. xs ua• •�d a31naas a . a��Ma p01 erq oZ ` '` al 5iutoaer'N to • Zp ®z VI 013 eW �uap � x d'"co is wools o11ied '3U.1!pn �• °we��u1 Sa�l�aS uuadhapAtON s111eM TM- t £, t fir'' 1. • ; ie • Ingram,Wallis&Co.,P.c. CEI:T1PIET) PUBLIC ACCOUNTANTS October 13, 2021 To I-Ionorable Duane Peters, County Judge and the Honorable County Commissioners and Management of Brazos County, Texas We are pleased to confirm our understanding of the services we are to provide Brazos County,Texas(the "County") for the years ended September 30, 2021, 2022, 2023, 2024, and 2025. We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of Brazos County, Texas as of and for the years ended September 30, 2021, 2022, 2023, 2024, and 2025. We will also: • Audit the financial statements of the governmental activities and the general fund, including the related notes to the financial statements of the Brazos County Health District (the "District") as of and for the years ended September 30, 2021, 2022, 2023, 2024, and 2025. • Audit the statements of revenues, expenditures and changes in fund balance-budget and actual- regulatory basis of the Texas Juvenile Justice Department Grant Funds of Brazos County, Texas (the "Department"), including the related notes to the financial statements for the years ended August 31, 2021, 2022, 2023, 2024, and 2025. The financial statements will be prepared on the basis of the financial reporting provisions of the Texas Juvenile Justice Department, which is a basis of accounting other than accounting principles generally accepted in the United States of America, to comply with the requirements of the Texas Juvenile Justice Department. Accounting standards generally accepted in the United States of America provide for certain required supplementary information(RSI), such as management's discussion and analysis(MD&A),to supplement the County's and District's basic financial. statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagements, we will apply certain limited procedures to the County's and District's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit o f the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by U.S. generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: -'r. 979.776,26r10 1:. 979.774.7739 l. iu•cl ingrawr•wallis.coin �2100 Ea l Villa .Maria. Suite 100 • 10)•an, Terri. 77Sf.)2 1) Management's Discussion and Analysis. 2) Pension Plan Information 3) Other Post-Employment Benefits Information 4) Budgetary Comparison Schedules 5) Infrastructure Condition Data We have also been engaged to report on supplementary information other than RSI that accompanies the County's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America,and we will provide an opinion on it in relation to the financial statements as a whole, in a report combined with our auditor's report on the financial statements: 1) Schedule of expenditures of federal and state awards. 2) Combining and individual non major fund financial statements The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor's report will not provide an opinion or any assurance on that other information. 1) Introductory section 2) Statistical section Audit Objectives The objective of our audit is the expression of opinions as to whether the County's and District's financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and as to whether the Department's financial statements are fairly presented, in all material respects, in conformity with the financial reporting provisions of the Texas Juvenile Justice Department. The objective of our audit is also to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. The objective also includes reporting on— • Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. • Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal and state statutes, regulations, and the terms and conditions of federal and state awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and the State of Texas Uniform Grant Management Standards (UGMS), including the State of Texas Single Audit Circular. The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will include a paragraph that states that(1)the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The Uniform Guidance and UGMS report on internal control over compliance will include a paragraph that states that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance and UGMS. Both reports will state that the report is not suitable for any other purpose. Our audits will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States;the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance and UGMS, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance, UGMS, and other procedures we consider necessary to enable us to express such opinions. We will issue written reports upon completion of our Single Audits. Our reports for the County will be addressed to the Honorable Duane Peters, County Judge and the Honorable County Commissioners of Brazos County, Texas. Our reports for the District will be addressed to the Brazos County Board of Health. Our reports for the Juvenile Probation Department will be addressed to the Brazos County Juvenile Board. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or other-matter paragraphs. If our opinions are other than unmodified,we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management,as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from(1) errors,(2)fraudulent financial reporting,(3)misappropriation of assets,or(4)violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or. abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions,an unavoidable risk exists that some material misstatements or noncompliance may exist and not be detected by us,even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However,we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention,unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any Iater periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for. responding to this inquiry. At the conclusion of our audit,we will require certain written representations from you about your responsibilities for the financial statements; schedule of expenditures of federal and state awards; federal and state award programs; compliance with laws,regulations, contracts,and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures—Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature,timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance and UGMS, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal and state award program. However,our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance and UGMS. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, the Uniform Guidance, and UGMS. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of Brazos County's compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance and UGMS requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal and state statutes, regulations, and the terms and conditions of federal and state awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of Brazos County's major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on Brazos County's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance and UGMS. Management Responsibilities Management is responsible for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal and state awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3)ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal and state awards, and all accompanying information in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations (including federal and state statutes) and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (I)access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, including identification of all related parties and all related-party relationships and transactions, (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance and UGMS, (3) additional information that we may request for the purpose of the audit, and(4)unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and(3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition,you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts,agreements,and grants. Management is also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance and UGMS, it is management's responsibility to evaluate and monitor noncompliance with federal and state statutes,regulations, and the terms and conditions of federal and state awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings;promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. You are responsible for identifying all federal and state awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal and state awards(including notes and noncash assistance received) in conformity with the Uniform Guidance and UGMS. You agree to include our report on the schedule of expenditures of federal and state awards in any document that contains and indicates that we have reported on the schedule of expenditures of federal and state awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal and state awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that(1)you are responsible for presentation of the schedule of expenditures of federal and state awards in accordance with the Uniform Guidance and UGMS; (2)you believe the schedule of expenditures of federal and state awards, including its form and content,is stated fairly in accordance with the Uniform Guidance and UGMS;(3)the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal and state awards. You are also responsible for the preparation of the other supplementary information,which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that(1)you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such,changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from. those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions,for the report,and for the timing and format for providing that information. With regard to including the auditor's report in an exempt offering document, you agree that the aforementioned auditor's report, or reference to Ingram, Wallis & Company, will not be included in any such offering document without our prior permission or consent. Any agreement to perform work in connection with an exempt offering document, including an agreement to provide permission or consent, will be a separate engagement. With regard to an exempt offering document with which Ingram, Wallis & Company is not involved,you agree to clearly indicate in the exempt offering document that Ingram, Wallis& Company is not involved with the contents of such offering document. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Engagement Administration, Fees,and Other While we do not anticipate using third-party service providers, we may from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies,procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers. We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management's responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal and state awards, summary schedule of prior audit findings, auditor's reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. We will provide copies of our reports to Brazos County; however, management is responsible for distribution of the reports and the financial statements.Unless restricted by law or regulation,or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Ingram, Wallis & Company, P.C. and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the cognizant or oversight agency for audit or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested,access to such audit documentation will be provided under the supervision of Ingram, Wallis & Company, P.C. personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend,or decide,to distribute th.e copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum offive years after the report release date or for any additional period requested by the cognizant agency, oversight agency for audit,or pass-through entity. If we are aware that a federal or state awarding agency,pass-through entity,or auditee is contesting an audit finding,we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. We expect to begin our audits in early December and to issue our reports no later than March 15. Diana Wagner is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fee for these services will be at our standard hourly rates. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. See Exhibit A for our pricing proposal. Our invoices for these fees arc payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to Brazos County, Texas and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, (poem, + tam, , C- Ingram, Wallis & Company, P.C. RESPONSE: This letter correctly sets forth the understanding of Brazos County, Texas. Management signature: Title: Date: Governance signature: Title: L.- Date: l D/ J d 1 EXHIBIT A Pricing Proposal Brazos County, Texas (Fee not to exceed) Total Hourly FY21 Planning Interim Final Hours Rates Total Partners 1 5 13 19 $ 175.00 $ 3,325 Managers 7 15 350 372 $ 132.00 $ 49,104 Staff Accountants 15 18 210 243 $ 88.00 $ 21,384 Clerical - - 8 8 $ 65.00 $ 520 Total Hours 23 38 581 642 $ 74,333 Community Supervision *Under separate engagement letter (Fee not to exceed) and Corrections Dept Total Hourly FY2I Planning Interim Final Hours Rates Total Partners 1 1 3 5 $ 175.00 $ 875 Managers 1 3 60 64 $ 132.00 $ 8,448 Staff Accountants 3 4 31 38 $ 88.00 $ 3,344 Clerical - - 2 2 $ 65.00 $ 130 Total Hours 5 8 96 109 $ 12,797 Texas Juvenile Justice (Fee not to exceed) Dept Grant Funds Total Hourly FY21 Planning Interim Final flours Rates Total Partners 1 1 2 4 $ 175.00 $ 700 Managers 2 3 57 62 $ 132.00 $ 8,184 Staff Accountants 3 4 15 22 $ 88.00 $ 1,936 Clerical - - _ 2 2 $ 65.00 $ 130 Total Hours 6 8 76 90 $ 10,950 EXHIBIT A - Continued Pricing Proposal Health District (Fee not to exceed) Total Hourly FY21 Planning Interim Final Hours Rates Total Partners 1 1 2 4 $ 175.00 $ 700 Managers 2 3 89 94 $ 132.00 $ 12,408 Staff Accountants 3 2 54 59 $ 88.00 $ 5,192 Clerical - - 2 2 $ 65.00 $ 130 Total Hours 6 6 147 159 $ 18,430 TOTAL (Fee not to exceed) Total Hourly FY21 Planning Interim Final Hours . Rates Total Partners 4 8 20 32 $ 175.00 $ 5,600 Managers 12 24 556 592 $ 132.00 $ 78,144 Staff Accountants 24 28 310 362 $ 88.00 $ 31,856 Clerical - - 14 14 $ 65.00 $ 910 Total Hours 40 60 900 1,000 $ 116,510 Fees not to exceed: FY22 FY23 FY24 FY25 Brazos County, Texas $ 74,333 $ 74,333 $ 74,333 $ 74,333 Community Supervision and Corrections Dept $ 12,797 $ 12,797 $ 12,797 $ 12,797 Texas Juvenile Justice Dept Grant Funds $ 10,950 $ 10,950 $ 10,950 $ ` 10,950 Health District $ 18,430 $ 18,430. $ 18,430 $ 18,430 $ 116,510 $ 116,510 $ 116,510 $ 116,510 BRAZOS COUNTY, TEXAS RE-ADVERTISEMENT REQUEST FOR QUALIFICATIONS NO. 22-002 INDEPENDENT AUDITOR SERVICES FOR BRAZOS COUNTY AUDIT OF THE FINANCIAL STATEMENTS AND GRANT PROGRAMS FOR EACH OF THE THREE FISCAL YEARS ENDING SEPTEMBER 30, 2021 -- 2023 [119.1 Ingram,Wallis&CO.,P.C. CERTIFIED PUBLIC ACCOUNTANTS Contacts: RICHARD L. WEBB DIANA K. WAGNER 979-776-2600 August 10, 2021 1 BRAZOS COUNTY, TEXAS REQUEST FOR QUALIFICATIONS TABLE OF CONTENTS Section Page 1 LETTER OF TRANSMITTAL 1 2 PREVIOUS PERFORMANCE/EXPERIENCE 2 3 AVAILABLE RESOURCES AND CONSULTANT LOCATION 13 4 METHODOLOGY AND TIMELINE 15 5 IMPACT ON COUNTY STAFF 19 6 LITIGATION 20 7 RFQ DOCUMENTS 21 SECTI N 1 LETTER OF TRANSMITTAL Ingram,Wallis • CERTIFIED PUISI.IC ACCOUNTANTS August 10, 2021 Brazos County Purchasing Department Attn: Purchasing Agent 200 S. Texas Ave., Ste. 352 Bryan,TX 77803. Ingram, Wallis & Company, P.C. welcomes the opportunity to present our credentials to perform professional services for Brazos County,Texas(the"County") as described in the accompanying proposal. Our understanding of the work to be performed for the County in accordance with your Re-Advertisement Request for Qualifications RFQ No. 22-002 issued July 23, 2021, is as follows: • Conduct audits of the financial statements of Brazos County,Texas and the Brazos County Health District for the fiscal year ending September 30,2021, and subsequent fiscal years. • Conduct audits of the financial statements of the Brazos County Juvenile Probation Department and Brazos County Community Supervision & Corrections Department for the'fiscal year ending August 31,2021, and subsequent fiscal years. • Conduct financial and compliance audits of Federal and State Financial Assistance Programs in accordance with Government Auditing Standards, issued by the Comptroller General of the United States and the provisions of the Uniform Guidance and the State of Texas Uniform Grant Management Standards for the fiscal year ending September 30,2021,and subsequent fiscal years. At the conclusion of our audits, we will issue reports on the above. We will schedule our work to ensure that your reporting deadlines are met. Ingram, Wallis and Company, P.C.warrants that it is in compliance with all State of Texas laws relating to the operations of professional corporations. In addition, we warrant that our responsibilities shall not be delegated or subcontracted without the prior written permission of the County. We hope this commitment to serve is an indication of how interested we are in serving Brazos County, • Texas. Should you have any questions regarding information included in our proposal or require additional information,we encourage you to contact Richard L. Webb(rwebb@ingrain-wallis.com),Executive Vice- President,or Diana K. Wagner(dwagner@ingrain-waflis.com),Vice-President,at 979-776-2600 or by mail at 2100 E. Villa Maria, Suite 1.00, Bryan,TX 77802. Sincerely, � •.� L Richard L. Webb Executive Vice-President 1 T. 979.776.2600 F. 979,774.7759 E. iwc@ingram-wallis.corn 2100 East Villa Maria, Suite 100 • Bryan, Texas 77802 SECTION 2 PREVIOUS PERFORMANCE/EXPERIENCE Client Service Team In the context of professional services, there is only one true meaningful yardstick of commitment: The experience and reputation of the personnel assigned to the engagement. Accordingly, for each of our clients, a "client service team" composed of representatives of each of our practice areas is designated. The special expertise of these individuals and their familiarity with the County will assure that all of your concerns will be addressed by personnel having the necessary technical expertise and familiarity with the County's unique circumstances. The team operates continuously on a coordinated basis to maintain the quality and responsiveness of our professional services to the client. Team Organization We recognize that the operations of the County are both unique and complex and,as such,an efficient audit of the County's financial statements will require expertise in several areas. For example, we believe that an effective audit team should not only possess expertise in the government services industry, but should also have expertise in auditing large, complex organizations. Accordingly,our proposed team is composed of individuals with the various technical backgrounds and industry expertise necessary to deal with the unique characteristics of the County. This team has been developed to provide a sound basis for ensuring that: all technical, administrative, and quality assurance requirements of the engagement are effectively carried out. The team seeks to accomplish the following: • Provide clear and direct lines of communications between the team and the County's management, financial services, accounting, and operating personnel. • Specify individual responsibilities and authorities for all aspects of the engagement. • Apply the total technical resources and capabilities of Ingram, Wallis &Company, P.C. Although there are important "institutional" differences between accounting firms, we believe that the single most important determination of an effective client/auditor relationship is the people who perform the work. On the basis of our assessment of your service needs, we have selected a team which we feel will meet such needs completely. Responsibilities of Team Members All of the following persons are with Ingram,Wallis&Company,P.C., and are properly licensed to practice as a CPA in Texas: • Engagement Partner. The engagement audit partner provides the expertise and experience necessary to solve complex accounting and auditing issues as they arise to insure a smooth audit. Diana K. Wagner will serve as engagement audit partner for the County. Diana has over 20 years of experience in the full-time practice of public accounting. Her background includes service as supervising audit partner to the Texas A&M Research Foundation,City of College Station,Brazos Valley Food Bank, Brazos County Emergency Communications District,Bluebonnet Groundwater Conservation District, The George and Barbara Bush Foundation, Robertson County Emergency Services District, and the Texas A&M Easterwood Airport Passenger Facility Charge Account. • • . Concurring Partner. The concurring partner provides an objective and independent review of the financial statements and reports and is available to other team members for consultation on technical accounting and auditing matters. Richard L. Webb will serve as concurring partner for the County. Rick has over 35 years of experience in the hill-time practice of public accounting and is a firm- designated specialist in governmental accounting and auditing. His background includes service as an engagement or concurring audit partner to the City of Biyan,City of College Station,Texas A&M Research Foundation, Brazos County Emergency Communications District, KAMU-TV, KAMU- FM, KPVU-FM, and the Cancer Prevention and Research Institute of Texas (CPRIT) Awards of: Texas A&M Health Science Center, Texas A&M University, Texas A&M AgriLife Research and Texas A&M Engineering Experiment Station. • Audit Manager.The audit manager maintains continuing contact with each audit engagement through review of workpapers, discussions with staff accountants and meetings with client personnel. They arc responsible for working with the supervising audit partner on the resolution of problems and in the overall administration of the engagement. They will also be responsible for coordinating the work performed by team members responsible for the various sections of the engagement into the overall audit plan and, ultimately, into inclusion in the basic financial statements. Teja 1'. Ruiz will serve as audit manager for the County. Teja has over 14 years of experience in the practice of accounting and auditing. She has served as audit manager for the City of College Station, Texas A&M Research Foundation, KAMU-TV, KAMU-FM, KPVU-FM,Health for All,the Brazos Valley Symphony Society, and Northwest Leon County Emergency Services District#3. • Staff. In addition to the personnel listed above, Ingram, Wallis & Company, P.C. will assign only full-time employees who meet continuing education requirements to the audit. It is anticipated that three additional staff members will be required. All professional staff assigned to the County engagement will have attained levels of continuing professional education which will meet or exceed the GAO requirements and those of the Texas State Board of Public Accountancy. Ingram, Wallis & Company, P.C. is local. Our partners and managers are accessible to the County's management, financial, and accounting personnel. It is understood that the individuals named in this proposal will be the individuals who actually do the work associated with the County's audits. Ingram, Wallis & Company, P.C. reserves the right to replace personnel with individuals with similar education and experience. Ingram, Wallis&Company, P.C. maintains that our success as a professional service organization requires that we maintain a rich diversity of personnel able to render excellent service to the public and to the financial community. The policy of the firm is to seek and employ men and women of skill, integrity, and enthusiasm and to provide them with the means to develop professionally, without regard to race, color, religion, sex, age, national origin, handicap, or veteran status. Résumés Résumés for these individuals are shown on the following pages. 3 • DIANA K.WAGNER ROLE IN ENGAGEMENT Diana will serve as engagement partner for the County. She will ensure that our services meet your expectations and will consult on technical issues. PERTINENT EXPERIENCE Diana has over 20 years of experience in providing accounting and auditing services to the firm's clients with emphasis in governmental accounting and auditing. She has served as engagement or concurring partner on the following engagements: - City of College Station - Texas A&M Research Foundation • - Brazos Valley Food Bank• - Bluebonnet Groundwater Conservation District - Robertson County Emergency Services District - The George and Barbara Bush Foundation - Brazos County Emergency Communications District - Texas A&M Easterwood Airport Passenger Facility Charge Account - Brazos Valley Convention and Visitors' Bureau dba Experience Bryan College Station PROFESSIONAL AND COMMUNITY ACTIVITIES - American Institute of Certified Public Accountants - Texas Society of Certified Public Accountants - Brazos Valley Chapter,Texas Society of Certified Public Accountants - Junior League of Bryan-College Station EDUCATION Texas A&M University, BBA . CONTINUING EDUCATION Diana has completed over 160 hours of continuing education in the past three reporting periods, including 84 hours in governmental accounting and auditing. • • ,. Texas State Board of Public Accountancy pc , r 505 E.Huntland Drive,Suite 380,Auetln,Tnxon 78752 i �,; • v^rrR This individual is licensed to practicein Texas. , 77'e `{y i. 'i;i,.fr` fir .yt'�,r4, +r.,• tr 4.,1- ,?,=-, r 4 i ",:;4 } �`� ,: �,.y,,� .i .:•, i r !, . +,� ?-.{'� iY'7 i,. 7rj• � ,r -1t ■.�. � y, L j••';:�'. r 1 r:' p•; . I•„;•�i;� `�•�'.•t f l0.l•gilt �t +,�.f AG 0 e,'ftii:,-,,,A ' -,4 Fr•'.~f�',Yl v ,fr•iy; r( ;S,r'•�r.:,{,1..,, :4'sl; S gilt s• )• r. f,7:.1.,.:. �1 ,r'•'..�, 1 ,7.i.., r' .,. ti r.•f .:;.',� L�{.ri t '4`., 1j1} +Jr tili1, N-1' 1SI�.f�ti:?�..•:a.,•}''ll.•S'*�i k1�51i '`i/:'irT.c !><'i '' 4 I' r!4 r •it T �'' ',, . ,.$. t•J' ` 1?�'t-:yF.r. „!ri+ r Y�i, ti 0,..- GI�IJ:,'-,J .�� :�ll::•Jr45Tij`r4r'',.'''� ft�(.. -1:t'• t'ti! ilS Y'ir 't, F t I� �V.,. 1 1'� t 1 •x. r-•�t tr i'. 1 1 ,r 4i 1..}. F f`,•ry::1:��.- �F:r•3 AEI t t, , tt• ?;,\I.V !4•,•.i. ,t'r31. ..YI,• ir,:4'' t '� �t) • { Y 4 1�` '' �.i„�_1 � }..r....t••t.F''.;: �,i.•'1 •:• j'v:..�.i.••f'r:r:.`•: ti's / til,•.•r!• .lit i, �tiCi:it4)41{ .:0?P: \12 1ti l"Z)1,4 /;•n '4 �a� ��. t '4r f'`� � il� ;. If l' ?ItL':i UiZ �'`i` r 1.v t�,7. • 1..1.i-/i•1.,;-, t;,.: rr••/•7•:• ... t;.r-r�: , i r...r:..,•,-,:,f "1 ! ,`)tf;!'i:': ,y{1r:'-,tT'zjj�•:�.•�` .t( '}!t....;..:Tr�.l :n!.CiV- ff ` : rAV- '.117.;1!t5f:'z f k: r.•/ .;iir;.i.-!'.1 Ott';«•• t: ' ek is V: 'it ;•t•J + .•:•• r'•t ��l' 1 -r d 1•r,. • 1 r p� 'C!• - •1 •ct J'.•�,t Y.t:�l; ;cr,sFl r.4 Wi� �11::: /A.r.'LZ'{ i. t I,:}. ;.}•• :, �f,., \ 4r.f_r,, yj ,,),. `.f.}, 11 is. :Ai.%;.;r1 r 41,.r ` �.}}j,)t.;Yots:.1:4 t"'tir. 'itt 11 t�'}ct Is 't;. z� lt.,•�:��,i�•,:';:P. ••rdti�4'++l.,..•.i:�1�.i:.4'�. ..1iY,i rr•ai.^i, ..�.�I;,l,,� �+4.II•�•t:t..r.,,..:''^,t�I:�.;Il�w `1:v�3`�4?„ .t:•�, t} } License ID: 082714 Expires: 3/31/2022 i ' Form No:'21050266 5 RICHARD L. WEBB ROLE IN ENGAGEMENT Rick will serve as the concurring partner for the County. He will provide the independent and objective review of the financial statements and will be available for consultation on accounting matters. PERTINENT EXPERIENCE Rick has over 35 years of experience in providing accounting and auditing services to the firm's clients with emphasis in governmental accounting and auditing. He has served as engagement or concurring partner on the following relevant engagements: - City of Bryan - City of College Station - Texas A&M Research Foundation - Brazos County Emergency Communications District - Brazos Valley Convention and Visitors' Bureau dba Experience Bryan College Station - Cancer Prevention and Research Institute of Texas (CPRIT) Awards of: 'Texas A&M Health Science Center,Texas A&M University,Texas A&M AgriLife Research,Texas A&M Engineering Experiment Station - KAMU-TV - KAMU-FM - KPVU-FM PROFESSIONAL AND COMMUNITY ACTIVITIES - American Institute of Certified Public Accountants - Texas Society of Certified Public Accountants - Brazos Valley Chapter,Texas Society of Certified Public Accountants - Business Advisory Council for Blinn College - Brazos Valley Estate and Financial Planning Council - Pebble Creek Elementary School PTO - Bryan-College Station Chamber of Commerce EDUCATION Texas A&M University, BS Texas A&M University,MS CONTINUING EDUCATION Rick has completed over 140 hours of continuing education in the past three reporting periods, including 72 hours in governmental accounting and auditing. 6 1 1 i ,-`..•••'-, Texas State Board of Public Accountancy • `t•� 505 E.Huntland Drlvo,Sulfa 300,Auatin,Texan 78752 This individual is licensed to practice in Texas. I I..Yti? �tr';1?(},V4?i �y;S 1'... '�'j,1}�i;.) r ". Ir1J •y: ev.ii,':;i-+' c t:: Ia=»,::' tit h r , �-• 1 .�. 1'i'A5'. }� �ti{r�}J .1..1.•, t`,. •1 . J .kj l:i... li pr L[ pp�t ,•- Y 1•.r.:,,.,(•,;.�t ��, 1'k:, (4,� ,�,,,�•.:'%�•` 1: . kjl:vi Ia tipar.1: iY•YEB 2c; >t poi;ie"j ..ivti i ?titl.,,•3,f]'�:, r)k...:.� l! +,':,,,,,L If'V I:�+Y1•.,•:..1L % �_ 1, e 71 ,V::=:'j%:: i ;;:L +t, , ''1 :t. 11;.`.•- y'� ►!rR} 2 t,. ` iFliµ 1,It�;+Q..t, �1:,t�N•li,;t,�a�.i.�!- ''L?',j,l'.;t.;: :. .-t J�.,,..'i` I�A+" ^.VL;I RPOP; (L'a�l�!L,l ff;?-0.,,�i{��i�.�il.y�' \1?:f•�{=t"3;;� r'�t,/;V:,.:jrfl �:1;.(t. •:`,(f.! 1 t?;lL: / `;4-1[.ty�� ..tit • ,f1: i YF'.I e ti tit: 'd t a ,}i it'/y j1t.L(...35 i r ltc;•,5l tiLti,.,.ey; .:k � F' (�G'L"}. i•�i k•� 5 r 1 'J�', t 4i:�•r 1� 1 L , f••• ;O / , r..r .r y .,,. .r 1 ftTA:'.i!• 5= BQjF �, -t, lit :.: r.'t�i,!•v { '.5 :t\: ..1 �fr.F' •�. �.! •;1�{ ,f:•'i'..,(.tz� � : )f�tr)rr-,rt 'T. 'r1 '1j'�',j�f tfrhr:��, t/ti�.[. I . ., 11 1. r: • fit' '17ct U •v �' u: i; i'" 1`}7 tt ��=v I' �,, 1•.t,';:t: SLyik t '• .: t..ko.L�LySr• 3,;'1, .1,•.f Fi:3 $,...k� i,:y, tj.�L•.,i':'j.tt•,}%1Z;';S r•'t,.. l �irr,'+.%?7 : r.:v) 5j?+, , tt.9:, . .��"•.,1r'. ii'..:tii...44,.5'r:',..•.�,�q.• .r;C•u.:•1:4h.5 f:'t":•1.^r:,lii:,,i.:'i is.,?:'. i License ID: 049162 Expires: 10/31/2021 i t Form No: 21079033 TEJA T. RUIZ ROLE IN ENGAGEMENT • Teja will serve as audit manager for the County and will ensure that fieldwork is completed in a timely manner and professional staff are properly supervised. PERTINENT EXPERIENCE Teja has over 14 years of experience in accounting and auditing. She has been with Ingram, Wallis &Company for approximately 13 years where her emphasis has been placed on governmental and not-for-profit accounting and auditing. She has served as audit manager on the following engagements: - City of College Station - Texas A&M Research Foundation - KAMU-TV - KAMU-FM KPVU-FM - Health for All - Brazos Valley Symphony Society - Northwest Leon County Emergency Services District#3 PROFESSIONAL AND COMMUNITY ACTIVITIES - American Institute of Certified Public Accountants - Texas Society of Certified Public Accountants - Brazos Valley Chapter,Texas Society of Certified Public Accountants EDUCATION Texas A&M University,BBA Texas A&M University,MS CONTINUING EDUCATION Teja has completed over 138 hours of continuing education in the past three reporting periods, including 85 hours in governmental accounting and auditing. • (7....4 Texas State Board of Public Accountancy 'l ; / SOS E.Huntland Drive,Suite 380,Austin,Texas 7E1752 This individual is licensed to practice in Texas. LLj +L'r 'Jr L�:,:i••r.11't .• •'i. ':ri`:\' !i t, lLye a '1' ix '�Pk � l j� rt�?�+f`:T(rt'J; ,y,tt.: ;y f1•�.;} i ` i1V '' -i•? t t `r., ti. , • $ tit, ,. .F:t-••,i�. ,.. ;, 1 +t t I' �'�• !-• �;, r�,.r,t>�'itt r-t;.t�•:.}. ' {�,:1�%{ .r• Ott rr • J.C .r; tr7•' t Sltk }�t'�1 r r Iv t'•`'. .j }.i r 5: 'I' !t N.1 . , VI.V7.`i,f,,,' /ls tr '1• .0. tt r , .,5x((}�rLL, #4,,,,,,,,,, ta tlg N 71.•l � .., 0',1'.t r,, l h:il�l:. i !.t4 ii..,,Y1.YI1'I�.., , 1 �. '.: l' ,.l. l. .Y. :J7• ��� �i1p�T��1.• �'r. .• rYi,•t1,� i,�"" ! /: �I; /� r 7fi,. !74i .c �;.thy.: (-. �r }�r:. ;t?^•y1�.�'" �. �`` • 1' J 3-9,V(1%t. '.1 Y:tt'•,'i1 '! K t, J %i 1Jiit,.,t, ..Lk .J,f ��-. ..l.it it ,c ,;'�r1 }'i 4 ti���1` .t ';i, ,c t.�t!N# tir ,�, �:'•r:- 77 �,i t t,: t:l 7 ,,l. .•;{ ,"r !� '1'1.{'.. I' (' f. , , ?:., ,.t. /S j '..d . t i t {i4. 'SI It'f �/ \(( ..•'( t ilk tJ ' t 1 i is! .i*/-'I'.-• t:-1%lfy )",Je. r, 1 7 i'I'' "Y.,,..1i.Ai '�j+1...-)N. ...C}1,{.,.. •�41.1'»{�.��•.1 ;j�� .T,,.., ..(.4, trf! :n C :.{f1Y1�,XJJkl'r•jr 1. Tv:,:1.,A:'rt! T�:'Z•.:Ga ,.::.4,•.� t:_1��r.]dV.^i'i<%.t+.,v�niV.i!•:-�cr t,!._�.'1 v(•t':•i;.;�'1.:�4ri;:��:t�giril:�..,:i'.�`h<C! License ID: 089665 Expires: 1/31/2022 Form No: 21034353 • • • 9 . Audit Engagements Ingram, Wallis & Company, P.C. regularly audits the financial statements of several government and nonprofit organizations which have auditing,accounting,and reporting requirements similar to the County. Some of our recent government and nonprofit clients include: • Brazos County,Texas • City of College Station • Texas A&M Research Foundation • The George and Barbara Bush Foundation • Brazos County Regional Mobility Authority • City of Bryan and Brazos County Economic Development Foundation • Brazos County Emergency Communications District • Northwest Leon County Emergency Services District No. 3 • Bluebonnet Groundwater Conservation District • KAMU-TV • KAMU-FM • KPVU-FM • Texas Poultry Federation(and its affiliates) • Health for All, Inc. • Brazos Valley Food Bank • Brazos Valley Symphony Society • Wickson Creek Special Utility District • Robertson County Emergency Services District • City of Calvert,Texas • City of Franklin,Texas • Brazos County Central Appraisal District • Cancer Prevention and Research Institute of Texas(CPRIT)Awards of: Texas A&M Health Science Center,Texas A&M University,Texas A&M AgriLife Research,Texas A&M Engineering Experiment Station The best indicator of service you can expect from us comes from those with whom we have previously worked.We urge you to contact the following references for whom we have performed services in the last three years: Texas A&M Research Foundation Since our appointment in 1990, we have served as independent auditors for the Texas A&M Research Foundation. The Foundation has a fiscal year end of August 3 1 and requires approximately 700 hours to • complete. Diana Wagner serves as the engagement partner. During that time, we have: • Annually audited the Foundation's financial statements and issued our opinion thereon. • Reviewed compliance with provisions of Federal and State financial assistance programs in accordance with the Single Audit Act and Uniform Guidance and issued our reports thereon. • Issued a management letter to the Board containing our recommendations for improvements in the Foundation's internal control structure. • Cooperated with the State Auditor and provided workpapers and reports for inclusion in Comprehensive Annual Financial Report(CAFR)for the State of Texas. 10 Contact: Dana Thomas Vice President and Chief Financial officer P. 979-845-3806 drthornas@tamu.edu Texas A&M University System We have served The Texas A&M University System on numerous engagements for over 10 years. Rick Webb serves as the engagement partner, During that time,we have: • Conducted audits of KAMU-TV and KAMU-FM to meet the requirements of the Communications Act of 1934. • Conducted program-specific audits of Cancer Prevention and Research Institute of Texas (CPRIT) Awards of: Texas A&M Health Science Center,Texas A&M University, Texas A&M AgriLife Research,and Texas A&M Engineering Experiment Station. • Conducted audits of the passenger facility charge account for Easterwood Airport to meet the requirements of the Federal Aviation Administration. • Conducted a review of Texas A&M University (including Texas A&M University Health Science Center and Texas A&M University at Galveston)pursuant to regulating provisions of the System and the Texas Comptroller of Public Accounts Reporting Requirements for Annual Financial Reports of State Agencies and Universities. Contact: John Crawford Vice President for Finance and Chief Financial Officer P. 979-458-0883 crawford@tamu.edu Wickson Creek Special Utility District We have served as the auditor for the Wickson Creek Special Utility District for two years. They have a year end of December 31. During that time, we have: • Annually audited the District's financial statements and issued our opinion thereon. • Issued our report in accordance with Government Auditing Standards on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, and other matters. • Issued a management letter to the Board of Directors containing our recommendations for improvements in the District's internal control structure. Contact: Kent Watson General Manager P. 979-589-3030 watson@wicksoncreek.com • 11 • 993 North Third-Street - PO Box 2993 m• '‘) 4 Abilrne,T cxas 79604-2993 phone 325-677-6251 AN D.COMPANY, LLP fox.325-677,90 06 WV/NV-condi ey.corii Certified PublIc:A.C.eMintanti and But'eis Advisais Report on the Firm's System of Quality Control Septerriber-30;2020 Tdthe.-ovierier-s of lOgrani:,.Wallis&Company, P.C. : 1-1d..the Peer Review Committee of the Texas Society of CertifiedPublic:Accountants WehaVe revieWedr,w4;Systerri of quality control for the accounting and auditing practice of Ingram,Wallis . . effeCtifor:tbe•year ending June 30, 2920. .Cur- peer review was 'conducted in a-acieeisango4iithi:tfieittria*.0§..for Performing and Reporting en Peer Reviews established by the Peer ReVieW jjokrd.of th.e A-Me:rican'I nttittite of Certified Public Accountants(Standar:ds). A sthrimark:ofthe.p.ature, objectives, scope.; limitations of, and the procedures performed in a System Review as described in the Standards may be found at www.aippa.orqfprsummary. -The summary also Includes.an explanation of how engagements identified as not performed or reported in conformity with applicable'professional standards, if any, are evaluated by a peer revieyverto.determine'a peer review rating. Firm's.Responsibility Di9 firm it,responstble-.for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all 0-4erral.reipects. The firm. is. also responsible for: evaluating• actions to promptly reMecliate'engaeMents deemed as not performed or reported in conformity with professional standards when appropriate and for rernediating weaknesses in its-systerri.of quality control, if any. Peer Reviewer's Responsibility Ourresponsibility is to express an opinion on the design of the system of quality control and the firm's complianbe therewith based on'cur review. Re'quired.Selectionajand'Corisiderations Engagements.fielectedi for review included engagements performed' under poyernmht Auditing . 0(7cfart4,ihplucling acorrIpliance audit:under the Single Audit Act,and:audits ofemployee benefit plans. As part o 'our peer reewi.we:considered reviews by regulatory entitles as communicated by the firm, if. applicable indetermiiiing itie,nature:and extent°four procedures. Opinion In.our.priThion,:t!;system of quality control.forthe accountipg.and auditing practice pf.Ingram, Wallis & company,.P.C.in effect for the year ended June'30, 2020, has been suitably designed and complied with to provicie,..the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards 'in all material respects. Firms can receive .a rating of pass, pass, with clefi6encj4194 or fail. Ingram,Wallis&Company, P.C. has received a peer review rating of pass. dCrtleoli7 Certified Public Accountants 12 SECTION 3 AVAILABLE RESOURCES AN ) CONSULTANT LOCATION Background Ingram, Wallis& Company,P.C. (incorporated under the laws of the State of Texas)was officially formed in 1980, however, its founding member began practicing in 1955. We are a local firm with local ties and concentrate our professional and community service efforts in the Brazos Valley. Ingram,Wallis& Company, P.C. maintains one office located in Bryan,Texas and employs the following personnel: Officers/shareholders 3 James D.Ingram IV, President Richard L. Webb, Executive Vice President Diana K. Wagner,Vice President, Director All of whose address is: 2100 E.Villa Maria Ste. 100 Bryan,Texas 77802 Managers 3 Seniors 1 Other professional staff 5 Support staff 2 Registered Agent: James D. Ingram, IV 2100 E. Villa Maria Ste. 100 Bryan, Texas 77802 Ingram, Wallis & Company, P.C.'s clients represent many facets of the business, governmental, and nonprofit worlds. Our clients range from large, complex organizations to small, conventional businesses. Accordingly, for each of our clients, a "client service team" composed of representatives of each of our practice areas is designated. Resources Ingram, Wallis & Company, P.C. is a member of the Governmental Audit Quality Center (the "Center"). The Center serves as a comprehensive resource for member firms. In addition to being a member of the Center, Ingram, Wallis Company, P.C. has six firm-designated specialists in governmental accounting and auditing, License Ingram, Wallis& Company, P.C. is properly licensed to practice public accountancy in the State of Texas. 13 bl • • • i LE99 60 LZ :oN W�o� 8 L 6COf1 :al asuao f aOU4O 1 I 1•ZOZ10£!6 . •saaidx3 881'OO� :Q� asua;;,.t11'".1 wjtd '�,,•.It` L.,.L,.{''••1,.�f' :9 i.• '•'i'Y. ..1,.1.,,i„i..'•:fir., ,:8•; ,.,�.P•Prq:;•94)1.! '9- a „r 4.�,2,. !: rp`s. •ii: .ij V.1.. %,i -Jii� ":t,Pt r•,:, tia st;.:.11, d`r+i:r ."'l �t ll;•r. {:!,f- t . ;;i ;it �;•ir.'t L,.it- : ••r• �l_'•ii•. 1::•';:•Y• . •r(ti:1:I' 1 i r r:.1... 7t..l:11 ti,,!,' ': f. 1'•!' ti •1'•; 4st rl%�t l•:`, y r I(_ Si-!:r:T�•‘:J..•ff' •1'• •lr :;1..'' fi•i ;;.,i: hhf1.. l y -t;, •1:1:. . j!,4„v• •1••';:.r;r•y,tp. I,f;• ,}.'�j••.. •+''• I{ h. fit; 1 • iil • ,�,%{,: .1�,•rt.fb JJ {t la.%ftTir r N t 'al'' � /1! •,v'i.•:i•�r t.:�:i'rt�:` !Jl'?' •�i'p:r„jt } •ec ,.// '• /,'}(l:.lr.'t' %, ,'c`` 17,1 A(iZ;tr . .•ZQ: 'L.]-' ' s' tiA%• i �•:}.1�i. ••1 y ,..� 1. ',^t'1 r,'•. .� .t•f`y.�,1''1•;',..I'�;i,'•i•., 'i'- i� 4,,�;,. 1-:,`�.L 1 :,..J 'r _jf:i t 4''J J.i'.. �' �'tiJ�:. t Jy 1 • , kr:_r {.'� •rI•+ i• ..7?•! ViQ .hl 'ft,l:?e !'S? xrv',,1t rJ\i ,LctT- fi:: , 1.4 i`„a+ q.1,,r r1 A • _ ,1•Poii;'1.: 1 ' �-r1' J(t.,. }_:. ,a�i.i` ( ,,t 'i' r.:r'•l.f: r.: isP�. ,•,.�1. �r�lr.=1ti,:,f':R.%=1J i' fti r".'-��ti 't%; L 1', It‘i�+.1f }a �' �iil•.: J •� ?r.i.: r;j(:r,...} •t ,�,-t 1 ,.1j5 tfi•.r,•..1 {� ,�r•V �( f ,_ %1 . („. : .71-.'..s}: i>1 :;L .±e.1. :�i.;•1.i? .11%''i •11 j�.':,C'Nti•i):: 'i r 1 # "'• 1 ...1.. 1. ✓` . Ig r7: tK•:. r. ! }J f y. ' 1 Jr ; rY rr':1: r./.1.i�•...).r A.:t%).11::1 Zia :i#i,; ? :+ ,!. !'!,, _ . . !..rt 1ti;!....A. 'tF',a%'f 7 cT'�" r.r .. t4 'sexel ui eoI3oeJd of pesueoiI si eoujo au". S9LBL xoxaJ•'utlflntl'Doc guns'aFNa puailunH.3 sos cy` '�Aoualunoaod oii�ind 4a paeag a 6ls sexa1, -:,1 SECTION 4 MET ODOLOGY AND TIMELINE Proposed Segmentation of the Engagement We have developed an engagement plan for serving the County, which is comprehensive in scope, integrated in its many aspects, and designed to bring maximum benefit to the County. We will plan, schedule, and coordinate our audits of the County in the most economical and efficient way. The audits will be scheduled, as much as practicable, at times that are most convenient to your accounting personnel and at times when they are least. burdened with periodic workloads. Our audit work will be conducted in the following three phases: Planning Phase(September) The objectives of the planning phase are to: • Obtain a general familiarity with the County's operations and financial position,the interrelationship of important activities and accounts, and any significant changes from the preceding year. • Plan for assistance by and coordination with County personnel. • Identify at an early stage any known accounting, auditing, and reporting problems, or other similar conditions. • Anticipate potential problems from any planned, pending, or probable developments. • Consider audit timing priorities and estimate or reevaluate the time required for preliminary and final work for each audit area. To accomplish these objectives, we will: • Review correspondence with regulatory and funding agencies. • Schedule a planning meeting of our audit team with the County's top financial management. • Discuss with accounting personnel the specifics of all significant manual and automated accounting systems and obtain accounting policy and procedure manuals. • Arrange audit planning meetings with financial and accounting representatives to evaluate internal control procedures and develop audit programs as necessary. • Analytically review the financial position, results of year-to-date operations, and cash flows. • Review minutes of meetings of the Commissioners' Court. • Meet with the County's operations, planning, and grants management personnel to identify issues relating to the desired external financial reporting structure of the County. Interim Audit Phase(October/November) In the interim audit phase, we will finalize our audit plan and begin our preliminary audit testing. During this phase, we will: • Finalize the audit program. • Obtain, or update, and review copies of the laws under which the County was created, debt agreements, and contracts. • Review internal controls on manual and automated systems and reach a conclusion regarding their adequacy. • Update our analytical review of year-to-date operations. • Begin detail testing of revenue and expense transactions. 15 • • Update our review of minutes of the Commissioners' Court • Request County staff prepare year-end cash, debt, and grant receipts confirmation letters. Final Audit and Reporting Phase(December/March) During this phase we will: • Review confirmation letters and resolve differences. • Test long-tenn debt. • Test the balances and transactions in the property accounts. • Complete review of compliance items. • Review audits of contracts under Federal and State grants. • Review other compliance requirements. • Audit, as necessary, accrued expenses and other liabilities, by examining the details of the accounts and analyses prepared by the County; comparison to independent statistics; confirmation; etc. • Review government-wide conversion entries. • Review pension and OPEB accounting and reporting. • Review actuarial reports and lawyers' letters for potential impact on statements and footnotes. • Complete the analytical review of operations. • Complete our testing of revenues and expenses. • Obtain representations on compliance with Federal and State grant regulations and other matters from the County personnel responsible for Federal and State grants and other matters. • Complete our review of minutes of the Commissioners' Court. • Review with management a draft of the financial statements and our reports thereon. • Review with management drafts of report formats and notes. • Issue our reports. • • Review with management the draft of our report to management. • Issue our report to management. • Commence planning for the following year's audit. Level of Staff and Estimated Hours A summary of estimated hours for the audits for the four County entities, including the Federal and State Single Audits, follows: Planning Interim Final Total Hours Partners 4 8 20 32 Managers 12 24 500 536 Staff Accountants 24 28 365 417 Clerical --- --- 15 15 Total hours 40 60 900 1,000 Barring any unusual circumstances, we do not expect the number of hours to change significantly in future years. 16 Audit Approach We disagree with those in our industry who regard the audit as a commodity. As a client,you will receive a high-quality, cost-effective audit of your financial statements. But our services will go far beyond perfunctory attest functions. In the course of conducting our audits,we fully expect to develop information and insights concerning your operations that will be of direct value to the County. Our approach to audit service is to be truly responsive to your needs. We are available for you throughout the year to provide timely advice and assistance in financial, administrative, and other matters, as well as to perform the efficient, top-quality audit for which we are widely recognized in governmental, business, and professional circles. During our audits, we place special emphasis on identifying and communicating opportunities to increase the effectiveness and efficiency of your operations. Our audit approach will be tailored to meetyour specific needs through comprehensive audit planning and assessment of risk based on a thorough understanding of the County. Audit planning and risk assessment help us focus our auditing procedures on critical areas and to design our procedures to provide meaningful constructive services. Risk assessment is based upon the following: • Thorough examination of the system of internal accounting control, including data processing. • Identification of specific concerns of management and the Commissioners' Court. • Overall materiality and its impact on the financial statements. • Inherent risk of the operations. We will design our audit of the County to meet the highest technical standards,to provide the County with cost-effective services and constructive recommendations, and to increase our effectiveness as business advisors to you. The foundation of our ability to provide these services is an understanding of the significant factors affecting the County's business, and sensitivity to the Court's and management's key concerns. We build upon this foundation by performing audit procedures which respond to the risks associated with the County's financial reporting. We also will develop client service objectives which focus our expertise on areas of particular importance to you and, thereby, provide constructive business advice to the County. Compliance with Laws and Regulations In order to comply with Government Auditing Standards which requires the auditor to test compliance with applicable laws and regulations,Ingram,Wallis&Company,P.C.will design its audit to provide reasonable assurance of detecting errors, irregularities and illegal acts resulting from violations of laws and regulations that have a direct and material effect on the determination of financial statement amounts. We will rely on the County's management to identify and disclose to us all laws and regulations that have a direct and material effect on the basic financial statements of the County. Federal and State Awards In testing compliance for Federal and State programs, we will review the requirements which apply to each major program included in the compliance supplement for audits performed in accordance with the Uniform Guidance and the State of Texas Uniform Grant Management Standards. Professional judgment will be used to determine the nature,timing and extent of substantive tests used in testing the County's compliance with the compliance requirements. 17 In addition to the requirements for testing under the Uniform Guidance and the State of Texas Uniform Grant Management Standards,transactions in all areas/departments will be subject to compliance testing. The number of transactions selected will be based on our planning and professional judgment. Just as the number of selections tested may vary from year to year, the departments selected may also vary due to changes within the County and our annual planning process. Subsequent Years In the second and subsequent years,we would expect our audit approach,including the staffing,sampling and test work,to be flexible to respond to any potential changes in laws, regulations or internal controls effecting the financial statements of the County. Conclusion No two audits are the same. Each client's circumstances will differ and, accordingly, we apply our professional judgment and experience to identify and evaluate risks--and to determine the most appropriate audit responses. An adequate understanding of the County's business is critical in this process. Our understanding of governmental entities and our knowledge of the concerns of the Couny's Management also enables us to use our professional expertise to ensure that,as a natural by-product of the audit,we can serve as effective business advisors to the County. • 18 The County Auditor's office has previously provided trial balances, account reconciliations, capital asset schedules, debt service supporting schedules, grant records, closing entries and financial statements, including preparing the Comprehensive Annual Financial Report for the County. County staff has also prepared all audit confirmations, We do not anticipate requesting any additional schedules or documentation that have not been provided in the past. • • 19 SECTION 6 LITIGATION Ingrain, Wallis& Company, P.C. has never been, nor is it currently, a party to any litigation. In addition, there are no pending claims against the firm. • • • • 20 . SECTION 7 RFQ DOCUMENTS . 'API, gsP' '• . Grp . >,'.Y �n, ^ 1 . '''..P?----Fr v,\•.-. . .•.............. REQUEST FOR QUALIFICATIONS RE-ADVERTISEMENT RFQ NO. 22-002 INDEPENDENT AUDITOR SERVICES FOR BRAZOS COUNTY SEALED QUALIFICATIONS TO BE SUBMITTED BEFORE: Tuesday, August 10, 2021 2:00 pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 ' Phone: (979) 361-4290 Fax: (979) 361-4293 Proposers,their employees or representatives,are prohibited from contacting any official or employee of Brazos County,except the Purchasing Agent,regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the Proposal.Any such contact will be grounds for rejection of the vendor's Proposal. In compliance with this solicitation, the undersigned Proposer having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following Proposal for furnishing the material and/or services listed on the attached Proposal form and agrees to deliver said items at the locations and for the prices set forth on the Proposal form. Company Name: Ingram,Wallis&Company, P.C. By(print):_Richard L.Webb Title: Executive Vice President PhysicalAddress:_2100 E. Villa Maria.Rd. Ste. 100, Bryan, TX 77802 Mailing Address: 2100 E. Villa Maria Rd. Ste. 100, Bryan, TX 77802 Telephone:_(979)776-2600 Fax:_(979)774-7759 E_Mail;_rwebb@Ingram-wallis.com 21 brief overview of each project with, at a minimum, a short description of the services provided, including costs and methodology used for projects. Reference sheet is herein required with this section. 3. Peer review - report on the results of the. firms most recent Peer Review as required by the AICPA and Govenmient Auditing Standards. Report should state whether the Peer Review included a review of govenunent.audits. Section 3 — Available Resources and Consultant Location — Provide information on company size,structure resources and business history of the firm. Section 4 — Methodology and Timeline — Respondent shall define the method and approach to be used to include the timeline to complete the project, level of staff and number of hours to be assigned to each proposed segment of the engagement for each year. • Section 5 —Impact on County Staff—Respondent shall provide a listing of items required and schedules required of County staff in order for respondent to perform audit services. Section 6 —Litigation—Respondent shall provide a list of past and current litigation and pending claims against the firm if any. Section 7—RFQ Documents—The completed RFQ. (This shall not count towards the 20- page.content limit) H. REFERENCES Respondents shall provide a list of at least tluee (3) references, from municipal and/or Government agencies or firms of comparable size. This list shall include the names, phone numbers and emails of the company/entity for which the prior service was performed to contact these references. A negative reference may be grounds for disqualification of Proposal. Failure to provide the required information with the Statement of Qualifications may automatically disqualify the response from consideration for award. . Company/Entity: Texas A&M Research Foundation Contact: Dana Thomas Phone: (979) 845-3806 Email: drthomas@tamu.edu Company/Entity: Texas A&M University System Contact: John Crawford Phone: (979)458-0883 Entail: crawford@tamu.edu 22 • Company/Entity:_ Wickson Creek Special Utility District Contact: Kent Watson .• Phone: (979) 589-3030 Email: watson@wicksoncreek.com I. SCOPE OF SERVICES 1. Nature of Service Required— a. Fiscal year financial audit of Brazos County for the period of October 01, 2020 through September 30, 2021 and subsequent fiscal years. b. Separate Health Department financial audit for the period of October 01. 2020 through September 30, 202.1 and subsequent fiscal years. c. Separate Juvenile Board financial statements for the period of September 1, 2020 through August 31, 2021 and subsequent fiscal years. d. Separate Supervision and Corrections financial statements for the period of September 1, 2020 through August 31, 2021 and subsequent fiscal years. e. State and Federal Grant Single Audit in conformance with OMB Circular A-133A, for the fiscal year October 1. 2020 through September 30, 2021 and subsequent fiscal years. £ A single audit of grants must be performed in conjunction with the financial audit, A copy of the previous year's Schedules of Federal and State Financial Assistance is included. g. Interpretations of some documents in Spanish specifications may be required as a result of giants. 2. Services should be made in accordance with a. Generally accepted auditing standards established by the American Institute of Certified Public Accountants. b. The AIC'PA Industry Audit Guide, Audits of State •and Local Governmental Units. c. NCGA Statement 1, Governmental Accounting and Financial Reporting Principles. d. State and Federal Grant Single Audit must be completed in time to allow submission of financial statement to GFOA for certificate of excellence review. Preferred start date for audit fieldwork is on or about September 1st. Target date for issuance of financial statement by County is March 1st. 3. Peer Review —Respondent should include a report on the results of the finns most recent Peer Review as required by the AICPA and Government Auditing Standards_ Report should state whether the Peer Review included a review of government audits. 4. Description of Entity and Records to be Audited 23 K. V.T.C.A. LOCAL GOVERNMENT CODE $262.0276 Brazos County shall refuse to eater into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code &262.0276. a. This refusal to award a contract to or enter into a transaction with a person,pertains to an apparent low bidder or successful proposer that is indebted to the County: b. "Person" includes an individual, sole proprietorship, coiporation, nonprofit coiporation, partnership,joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; c. "Debt shall include delinquent taxes, tines, fees, or delinquencies arising from written agreements with the County. d. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. e. Ally "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non-responsive" and "not responsible", eliminating it from any farther consideration of award. f. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, inanayers, and board of directors that von have associated with your entity below. Name Title(Owner,Officer,Director,Manner,Etc.) James D. Ingram, IV President Richard L. Webb Executive Vice President • Diana K. Wagner Vice President 24 R. EVALUATION WAIVER By submitting a Statement of Qualifications or response:. each Firm/offeror indicated below agrees to waive any claim it has or may have against Brazos County (the Owner), Engineers, Consultants and their respective Commissioners, directors, employees. or agents arising out of or in connection with (1) the administration, evaluation, or recommendation of any Statement of Qualifications or response (2) any requirement under the Request for Qualification or related documents; (3) the rejection of any Statement of Qualifications or response or any part of any Statement of Qualifications or response; and/or(4) the award of a Contract, if any. The Firm further agrees the Owner reserves the right to waive any requirements under the documents or the Contract Documents, with regards to acceptance or rejection of any Statement of Qualifications, and recommendation or award of the contract. Note: The Statement of Affirmation Must be Notarized. STATEMENT OF AFFIRMATION "The undersigned affirms that he/she is duly authorized to execute this waiver by the person(s) or business entity making the Proposal." Firin's Name: Ingram, Wallis & Company, P.C. Address:2100 E. Villa Maria Rd. Ste. 100, Bryan, TX 77802 Proposer's Name:Richard L. Webb Position/Title:Executive Vice President Proposer's Signature: 1. �'"✓��- Date: at o scribed and sworn to me on th' 10 clay of A UOStAS4 in the year ,-DOa r Q O Notary Public oar•"�"'a'• RHONDA HAVEL My Commission expires August' 3,DOD 4 ki My Notary ID#3592384 Expires August 3.2024 • 25 • S. CERTIFICATION OF PROPOSAL The undersigned affirms that they are duly authorized to execute this Proposal. that this Proposal has not been prepared in collusion with any other Finn, and that the contents of this Proposal have not been communicated to any other Finn prior to the official opening. Sided By: . Title: Executive Vice President Typed Name: Richard L. Webb • Company Name: Ingram, Wallis & Company, P.C. Phone No. (979)776-2600 Mailing Address: 2100 E.Villa Maria Rd.Ste. 100 Bryan Texas 77802 • P. O. Box or Street City State Zip Employer Identification Number: 74-2073801 Social Security Number: n/a Acknowledgement of Addendum #2 #3 #4 #5 Initial Each Received CORPORATE SEAL IF SUBMIT.):ED BY A CORPORATION END OF REQUEST FOR QUALIFICATIONS NO.22-002 By signing below, Brazos County agrees that this RFQ #22-002 will be awarded to the firm whose name appears above and both parties agree.to the terms and conditions contained herein. By: \ . • Brazos County Commissioner's Court Date I0P0/2i Attest: Brazos County Cler • • 26 T. HOUSE BILL 89&DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit. Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing. respondents/vendors with the Federal General Seii ices Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debamnent, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rides relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non-debarment statement above, that they are, duly authorized execute this contract. The company representative below further affnus, that the company submitting this Proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: I. Does not boycott Israel ctureutly and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001,Texas Goverment Code: • 1. `Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: Ingram,Wallis&Company, P.C. Authorized Company Representative: Richard L.Webb Address: 2100 E.Villa Maria Rd. Ste. 100, Bryan, TX 77802 Signature: �,,,;�,,,,,,! L W41�- Date: August 10,2021 Contract# Re-advertisment RFQ No..22-002 27 IT. CONTACT FORT'1 Respondent should include the name(s) of the person(s) authorized to negotiate with the County. This information should include email,phone number and position in the company. Company Name:Ingram, Wallis & Company, P.C. Authorized Company Representative for Negotiations: Richard L. Webb Position/Title:Executive Vice President Contact Phone#: (979) 776-2600 Contact Email: rwebb@ingram-wallis.com Authorized Company Representative for Negotiations: Diana K. Wagner Position/Title:Vice President Contact Phone#: (979)776-2600 Contact Email: dwagner@ingram-wallis.com • Authorized Company Representative for Negotiations: Position/Title: Contact Phone#: Contact Email: 28 K I' '. •. • y.. Brazos County *'„ . Purchasin Department artment� 200 S.TX.AVE.,STE 352 BRYAN,TX 77803 PHONE(979)361-4292 FAX(979)361-4293 • Addendum #1 to CIP 22-002 Re-Advertisement Independent Auditor Services Issued: August 6,2021 Change: Section O. HOLD HARMLESS Changes Reason: Corrected per Statute Strike "either" and "or Brazos County." from this section. This will be included in an addendum. Section 0. HOLD HARMLESS should read as follows: "The Firm agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Firm's employees and the operation of his equipment. The Firm also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Firm's employees' activities. Further, the Firm agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Firm against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by commission or omission on the part of the Firm." This addendum should be signed by an authorized representative of the respondent and returned with the bid documents as specified in the bid. • Acknowledgement of Addendum: Signature: - 1Z0.,..4-4.4.,r" . ,--a-1,. Printed Name: R:si.....0 A vi.e6b 6 • 29 1 Brazos County Wj Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN,TX 77803 PHONE(979)361-4290 FAX(979)361-4293 August 20,2024 Ingram,Wallis&Company,P.C. 2100 E Villa Maria Rd.Ste. 100 Bryan,TX 77802 Re:Renewal of Contract#25-014R for Independent Auditor Services for Brazos County. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Independent Auditor Services 25-014R,previously known as 24-005R and 22-002. All terms,conditions,and pricing shall remain the same. This renewal term will be for one year from October 1,2024 to September 30,2025. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to pnelson@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4291. Contact Name: Richard L.Webb Title: Vice-President E-Mail: rwebb@ingram-wallis.com Telephone: 979-776-2600 INGRAM,WALLIS&COMPANY,P.C. Authorized Signature Date B' •ZOS ► .UNTY �S Duane Peters,County Judge Da e 8/16/24,3:53 PM Item Coversheet i.1/4 • BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Road and Bridge NUMBER: CC-2024-Brazos Wifi-Scasta Road DATE OF COURT MEETING: 8/20/2024 ITEM: Consider and take action on the Brazos WIFI utility permit to install 3,500 feet of fiber optic cable within the right of way of Scasta Road along with nine(9)road bores for internet services.Site is located in Precinct 2. TO: Commissioners Court FROM: Joe Salvato DATE: 08/14/2024 FISCAL IMPACT: False • BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Permit-Brazos Wifi-Scasta Road.pdf Utility Permit-Brazos Wifi-Scasta Road Backup Material • APPR • °// • -1-4 Duane Peters Date /// County Judge NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Brazos WIFI hereinafter referred to as "Company"a Texas Corporation, with authority to transact business in Texas,acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain,repair and/or operate a telephone facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Install approximately 3,500 feet of fiber optic cable along the west side of Scasta Road, with nine (9)directional roadway bores starting at 345 feet, 660 feet, 1165 feet, 1433 feet, 1950 feet, 2450 feet, 2800 feet, 3150 feet and 3500 feet south of Grassbur Road. Crossing will be a minimum of 36 inches under the bottom of the ditch and a minimum of 60 inches under the roadway. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction/work within 60 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below,and that the Company agrees to the conditions/provisions included in this notification. Brazos WIFI Company Name Tim Hardy By: 7cm qatltidel Signature Project Manager Title 12135 S. Hwy 30, College Station,TX 77845 Address (979) 999-7010 Telephone Number timObrazoswifi.com E-mail ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility,in the County right of way as shown by accompanying drawings and notice dated A VG"Si I t 20Zy except as noted below: EXCEPTIONS: i ir QN . n Boaz ounty Engineer % • t�� ..0 , Brazos W fI " i • it_ pegged bee®o bet ender cu:eurraat&xrlar - 1 ^ a rt - �..-,P.O- "II Daeotaut bat 73 fee valet Scrim Pl at , ' .. a x,a... - �'{ ' 'Y i La 1ec. raa Jr` N. 6 _ 4 b s • t a. 'N. 5 ` LrR ` 'ry s'' F .'8m E[. l I .!'1,l' '' a 4 '-'6kA.,. d mot •... A R �er' tomQo huRl.Go• g c�i6earrwcumof� esrahrNetatdndhcdihsrdammrrraofEQndmradrltleeoo0raye ,. ' Tr ,a .e.j . §r" �y�� +� . p't f j haap al�9e �aNeaorlyFKaN orSoz�andkmMinlns9oofern us +F L +ir m , 4. ., '.., ,,,,, Vs., . ..-' ,7--di:op% ',11,. --.. ,., I.; . .14, ik. ,,,*....,7,,,,,,, -. -, ,,,,, , ,g;) '' ' '''so% 114 . -• s . ' °wt ,,fit _ »t ,,..< .' _„,e_" -•••ST • -''''` , • 4.. ` i `, Lr x 4 M l: air,.. , Y . j� ., ' • . , 0 it .. w...-. . ,,... it-4., --A„ , i i f c i• - � " ''''''..' 404...;) 'AAA a , „.. vt..i. N, -.JP' ,,.i. ,.. 4",:.„ +.4 ... 'YK # ,',',;,,'`,,N,1.'.,b-1N._e,,.,;..4..4.."..;.1,.1_..4..4,.*4*"...f.)t.,,"0..-.,1-,j•,-;..i--r,,.,.,„"!'„.-,;-'-,.1,-'•..-'':`1-1:-'i1A_1t,t*1t.,i,.„-4:,,,f:..._.)S•,-4,iN..t.-1,.,,l..:t. 4. ` 1 lA k r` ` ... �r .. _ _ .+ 1 t, j , n. ram) ! 4 ! '` \ (-� •• /. .:: ,,,y}►} try. i �'I'%i� ��� .... Y r� '' BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. • 2. Permittee will use best management practices("BMP")(EPA and TCEQ both provide lists of examples of BMPs)to minimize erosion and sedimentation resulting from the proposed installation. 3. The pennittee shall take precautions to avoid damage to property.All County Right of Way and property shall be restored to its original condition,as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in.the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is • determined that inconvenience to the public exists,then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job.All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices(TMUTCD). See Traffic Control Requirements below. 2. During construction,all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures,including placing and displaying safety devices,as may be necessary, in order to safely conduct the public through the project area.Company shall provide flagmen,signs,signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable,conduit and/or pole line shall be laid,constructed,maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road.Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan I. A traffic control plan,pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction(i.e.pit,excavation, hole)left open over night,requires specific nighttime traffic control measures pursuant to the TMUTCD; b. if construction is within tell(10) feet of the roadway;or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards l. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting)shall be placed at the backside of the Right of Way to ensure safety to the public.Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3, All underground installations shall(these are minimum depths—utility may place deeper): a. be placed at a minimum depth of forty-eight(48)inches below the top of the pavement; b. be at least thirty-six(36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight(48)inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines,see High Pressure Pipelines requirements listed below; d. not be closer than ten (10)feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36-inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows:(measured from back of right-of-way). Power—0-2 feet,nominally I' Phone—2-4 feet,nominally 3' Gas—4-6 feet,nominally 5' Cable—6-8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however,the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe,conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one(1)inch.Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring,jacking,tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place.See Traffic Control Plan listed above. c. pits shall NOT be located within ten(10) feet from the edge of,pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours,due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions,the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions,the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten(10)feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. • c. based upon soil conditions,the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling.Any backlit'placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11.Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope,shoulder or any other portion of the right-of-way,Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12.Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted,except in an instance whereby the laying,construction,maintenance and/or repair of cables,conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13.In the event said construction and/or maintenance and/or repair requires Company to remove,cut or jeopardize any section of the road(asphalt,cement,road base,etc),Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14.The applicant shall submit a letter of"No Objection"from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform emergency services,that requires excavation in a County Right of Way,and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs.This will allow the County Engineer and Road& Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables,conduits,and/or pole lines which require disturbance of the soil,shall not be performed until plans describing such maintenance and/or repair have been approved by • the County Engineer or designated representative and a permit has been obtained. G. Relocation of utilities: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,alteration or relocation of all or any portion of said road,any or all poles,wires,pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road,or reset or relocated thereon,as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company,and at the expense of the Utility Company. H.High Pressure Pipelines 1. All utility Permits for high pressure pipelines(generally 60 PSI or greater),whether pertaining to controlled access or non-controlled access installations,should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline,this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines.Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required Non-Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Non-Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-of- Way.Transmission lines have been determined to be petroleum pipelines(which includes natural gas lines)and shall not be parallel to a County Road. 6. 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I I S�q ss r ► 23: AM .M1 At In :Pa .1 Mr •- \t F.; ► t ire ll•1�/l n1 _ .01 .Dtl .Dt Ix .Ltl 471 .Del t I ��•• = ii;e4 ..q4. !'1wP`a& a�.•1 sl •it ♦1 MWmamitessaagsaUa I f 1 _] i a�Rr IM111•il «�f•3 rw 1•Ma S$ /•m■ra+ma mot u ast�� .�r,.i aaa 1;•i1.a1g1 I �[:MIX/.•p 1yr memo w1.1 a•aa1• i ,It 1/W•1i1 .It 1.ts e_ •I 1I•W I+t 1� dai al t As +tt111 09 m1/ Ifni Mt! I 11 gr1A I 0-311:1I C3 w111Ji•al 14/4 T , 410V I'lr Jolt q l� �f1, ,l1,013 ?V' _it,,ghs Kum g MAI mum Bellied i V I �/14 1b 11•••iaw aflyst 1��pYYYr Was*ana,' 1^I'•ifuletrlpnll a•wM Ila.1/•ilnti I . • lgl 1Yr'10 ala1tiI •c •■ •/■.a.L *t Watt mm I I S�� 0)f3931 . • k The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Cristian Villarreal, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this aO day of G A.D.2024 e— Ce...e-e-,t__...} Karen McQueen County Clerk,County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this L 6 day of ' )•--`1\&\Ki . 2024. rn) Duane Peters, County Ju ge /els,' . Steve Aldrich, Commissioner Precinct#1 Chuck Konderla, Commissioner Precinct ---<ittase-tez Nancy Berry, Uommissioner Precinc #3 Wanda J.Wat , ommissioner Precinct#4 Treasurer's Report for the MONTH JUNE 2024 AND QUARTER ENDING 06/30/24 JUNE 2024 TREASURER'S REPORT FUND NUMBER&NAME CASH BALANCE INCOMING INVESTED SUB-TOTAL DISBURSED CASH BALANCE INVESTED CK.ACCT.BAL. 5/31/2024 INTEREST 5/31/2024 _ 6/30/2024 0100-GENERAL FUND 195,740,460.62 7,686,192.67 732,963.63 204,159,616.92 9,589,459.80 194,570,157.12 - 166,626,902.66 27,943,254.46 1100-HOTEL OCCUPANCY TAX 5,439,996.22 370,061.80 5,810,058.02 40,252.19 5,769,805.83 5,769,805.83 1200-STATE LATERAL ROAD 257,878.34 1,441.43 259,319.77 0.00 259,319.77 259,319.77 1300-UNCLAIMED FUNDS 414,894.18 3,745.03 418,639.21 9,621.07 409,018.14 409,018.14 1500-LAW LIBRARY 156,883.72 8,504.13 165,387.85 5,442.41 159,945.44 159,945.44 1800-LEOSE FUND 105,848.40 0.00 105,848.40 17,310.00 88,538.40 88,538.40 1900-COUNTY RECORDS MANAGEMENT 684,243.51 3,834.52 688,078.03 0.00 688,078.03 688,078.03 2000-COUNTY CLERK MGMT.FUND 1,283,287.47 32,938.04 1,316,225.51 19,712.92 1,296,512.59 1,296,512.59 2001-COUNTY CLERK ARCHIVAL FUND 1,372,273.66 32,380.44 1,404,654.10 1,000.00 1,403,654.10 1,403,654.10 2200-COURTHOUSE SECURITY FUND 129,066.75 7,319.56 136,386.31 271.09 136,115.22 136,115.22 2201-JUSTICE COURT SECURITY FUND 240,108.78 3,741.14 243,849.92 0.00 243,849.92 243,849.92 2300-DISTRICT CLERK MANAGEMENT FUND 272,489.73 11,004.68 283,494.41 4,010.54 279,483.87 279,483.87 2301-DISTRICT CLERK ARCHIVAL FUND 1,435.10 17.91 1,453.01 0.00 1,453.01 1,453.01 2400-JUSTICE @ PEACE-TECHNOLOGY FUND 217,895.47 3,263.70 221,159.17 43.22 221,115.95 221,115.95 2401-CO.&DIST.COURT TECHNOLOGY FUND 128,650.84 1,339.91 129,990.75 0.00 129,990.75 129,990.75 2500-SPECIAL FORFEITURE FUND 36,821.49 205.82 37,027.31 0.00 37,027.31 37,027.31 2600-D/A HOT CHECK COLLECT FEES 5,204.56 29.09 5,233.65 0.00 5,233.65 5,233.65 2700-BAIL BOND BOARD FEES 112,825.77 630.65 113,456.42 259.89 113,196.53 113,196.53 2800-VOTER REGISTRATION 0.00 0.00 0.00 0.00 0.00 0.00 2900-VIT INTEREST FUND 369,335.27 4,064.99 373,400.26 960.01 372,440.25 372,440.25 3000-COUNTY GRANTS (460,444.02) 175,429.57 (285,014.45) 365,553.06 (650,567.51) (650,567.51) 3100-AMERICAN RESCUE PLAN ACT 22,367,270.39 11,924.05 92,574.02 22,471,768.46 172,608.03 22,299,160.43 21,514,997.36 784,163.07 3200-SB 22 2023 RURAL 884,536.61 14,953.96 899,490.57 179,670.26 719,820.31 719,820.31 3400-D/A CRIME FUND 222,837.60 2,435.57 225,273.17 2,584.12 222,689.05 222,689.05 3500-PRIMARY ELECTION SERVICES 69,658.74 389.36 70,048.10 1,161.48 68,886.62 68,886.62 3901-BC HOUSING FINANCE CORP 507,621.36 2,837.39 510,458.75 0.00 510,458.75 510,458.75 4320-CO 2020 6,801,549.19 5,350.90 26,054.82 6,832,954.91 487,275.34 6,345,679.57 5,870,305.33 475,374.24 4323-ON SYSTEM ROAD BOND-TXDOT 19,478,832.89 4,806.93 83,006.51 19,566,646.33 342,315.15 19,224,331.18 18,701,858.54 522,472.64 43231-OFF SYSTEM ROAD BOND 8,394,408.44 4,544.32 33,799.44 8,432,752.20 11,497.06 8,421,255.14 7,615,210.42 806,044.72 43232-2023 CERTIFICATES OF OBLIGATIONS 10,361,624.98 6,586.00 40,941.25 10,409,152.23 42,504.45 10,366,647.78 9,224,303.17 1,142,344.61 4500-GEN.PERMANENT IMPV. 20,469,788.58 17.90 20,469,806.48 994,291.08 19,475,515.40 19,475,515.40 5000-HEALTH&LIFE INSURANCE 12,355,859.02 2,161,141.19 14,517,000.21 1,060,124.77 13,456,875.44 13,456,875.44 5800-COUNTY ATTORNEY OPERATING FUND 69,179.35 90.00 69,269.35 0.00 69,269.35 69,269.35 6000-PAYROLL 2,401,385.85 6,222,267.14 8,623,652.99 6,755,505.05 1,868,147.94 1,868,147.94 9100-HEALTH DEPARTMENT 3,197,532.92_ 365,085.78 3,562,618.70 314,023.35 3,248,595.35 3,248,595.35 9300-REGIONAL MOBILITY AUTHORITY 7,669.70 42.87 7,712.57 0.00 _ 7,712.57 7,712.57 9700-COMMUNITY SUPERVISION 1,122,380.63 683,787.78 1,806,168.41 335,425.08 1,470,743.33 1,470,743.33 TTL.OF ACCTS.IN POOL 315,221,292.11 17,832,406.22 1,009,339.67 334,063,038.00 20,752,881.42 313,310,156.58 229,553,577.48 83,756,579.10 1600-LOCAL PROVIDER PARTICIPATION 33,308,656.00 6,120,110.64 39,428,766.64 8,144,897.74 31,283,868.90 31,283,868.90 4100-GEN.OBLIG.DEBT SVC. 13,998,186.74 415,088.04 17,382.60 14,430,657.38 0.00 14,430,657.38 3,916,397.69 10,514,259.69 TOTAL 362,528,134.85 24,367,604.90 1,026,722.27 387,922,462.02 28,897,779.16 359,024,682.86 233,469,975.17 125,554,707.69 This report is submitted as true and correct to Commissioners Court by Cristian T.Villarreal,Brazos County Treasurer,on August 20,2024. QUARTER ENDING 06/30/2024 TREASURER'S REPORT CASH BALANCE INCOMING INVESTED SUB-TOTAL DISBURSED CASH BALANCE INVESTED CK.ACCT.BAL. 3/31/2024 INTEREST-QTRLY 6/30/2024 6/30/2024 0100-GENERAL FUND 204,488,352.84 21,940,195.25 2,212,313.49 228,640,861.58 34,070,704.46 194,570,157.12 166,626,902.66 27,943,254.46 1100-HOTEL OCCUPANCY TAX 6,146,897.18 1,149,543.92 - 7,296,441.10 1,526,635.27 5,769,805.83 - 5,769,805.83 1200-STATE LATERAL ROAD 255,124.82 4,194.95 - 259,319.77 - 259,319.77 - 259,319.77 1300-UNCLAIMED FUNDS 403,886.75 14,752.46 - 418,639.21 9,621.07 409,018.14 - 409,018.14 1500-LAW LIBRARY 147,794.69 28,024.84 - 175,819.53 15,874.09 159,945.44 - 159,945.44 1800-LEOSE FUND 91,711.12 14,137.28 - 105,848.40 17,310.00 88,538.40 - 88,538.40 1900-'COUNTY RECORDS,MANAGEMENT 676,887.83 11,190.20 - 688,078.03 - 688,078.03 - 688,078.03 2000-COUNTY CLERK MGMT.FUND 1,318,063.35 106,048.96 - 1,424,112.31 127,599.72 1,296,512.59 - 1,296,512.59 2001-COUNTY CLERK ARCHIVAL FUND 1,401,420.53 103,347.29 - 1,504,767.82 101,113.72 1,403,654.10 - 1,403,654.10 2200-COURTHOUSE SECURITY FUND 117,030.87 25,374.15 - 142,405.02 6,289.80 136,115.22 - 136,115.22 2201-JUSTICE COURT SECURITY FUND 231,069.24 12,780.68 - 243,849.92 - 243,849.92 - 243,849.92 2300-DISTRICT CLERK MANAGEMENT FUND 260,067.10 36,776.54 - 296,843.64 17,359.77 279,483.87 - 279,483.87 2301-DISTRICT CLERK ARCHIVAL FUND 1,390.04 62.97 - 1,453.01 - 1,453.01 - 1,453.01 2400-JUSTICE @ PEACE TECHNOLOGY FUND 210,215.08 11,030.56 - 221,245.64 129.69 221,115.95 - 221,115.95 2401-CO.&DIST.COURT TECHNOLOGY FUND 125,821.88 4,168.87 - 129,990.75 - ,129,990.75 - 129,990.75 2500-SPECIAL FORFEITURE FUND 36,428.33 598.98 - 37,027.31 - 37,027.31 - 37,027.31 2600-D/A HOT CHECK COLLECT FEES 5,148.99 84.66 - 5,233.65 - 5,233.65 - 5,233.65 2700-BAIL BOND BOARD FEES 110,130.98 3,325.44 - 113,456.42 259.89 113,196.53 - 113,196.53 - 2800-VOTER REGISTRATION - - - - - - - 2900-VJT INTEREST FUND 363,714.54 10,010.72 - 373,725.26 1,285.01 372,440.25 - 372,440.25 3000-COUNTY GRANTS (494,440.73) 1,288,944.65 - 794,503.92 1,445,071.43 (650,567.51) - (650,567.51) 3100-AMERICAN RESCUE PLAN ACT 22,370,150.62 11,924.05 281,192.49 22,663,267.16 364,106.73 22,299,160.43 21,514,997.36 784,163.07 3200-SB 22 2023 RURAL 550,000.00 514,953.96 - 1,064,953.96 345,133.65 719,820.31 - 719,820.31 3400-D/A CRIME FUND 231,158.28 4,894.41 - 236,052.69 13,363.64 222,689.05 - 222,689.05 3500-PRIMARY ELECTION SERVICES 69,650.85 1,255.21 - 70,906.06 2,019.44 68,886.62 - 68,886.62 3901-BC HOUSING FINANCE CORP 502,201.20 8,257.55 - 510,458.75 - 510,458.75 - 510,458.75 4320-CO 2020 7,184,863.07 9,088.73 87,537.95 7,281,489.75 935,810.18 6,345,679.57 5,870,305.33 475,374.24 4323-ON SYSTEM ROAD BOND-TXDOT 20,301,573.73 10,418.07 259,520.80 20,571,512.60 1,347,181.42, 19,224,331.18 18,701,858.54 522,472.64 43231-OFF SYSTEM ROAD BOND 9,171,414.64 20,559.80 102,067.59 9,294,042.03 872,786.89 8,421,255.14 7,615,210.42 806,044.72 43232-2023 CERTIFICATES OF OBLIGATIONS 10,310,616.27 19,405.15 123,634.44 10,453,655.86 87,008.08 10,366,647.78 9,224,303.17 1,142,344.61 4500-GEN.PERMANENT IMPV. 21,772,398.89 17.90 - 21,772,416.79 2,296,901.39 19,475,515.40 - 19,475,515.40 5000-HEALTH&LIFE INSURANCE 11,374,809.51 6,098,664.50 - 17,473,474.01 4,016,598.57 13,456,875.44 - 13,456,875.44 5800-COUNTY ATTORNEY OPERATING FUND 69,047.26 222.09 - 69,269.35 - 69,269.35 - 69,269.35 6000-PAYROLL 1,681,953.60 21,516,158.01 - 23,198,111.61 21,329,963.67 1,868,147.94 - 1,868,147.94 9100-HEALTH DEPARTMENT 3,226,775.38 1,161,355.90 - 4,388,131.28 1,139,535.93 3,248,595.35 - 3,248,595.35 9300-REGIONAL MOBILITY AUTHORITY 7,587.80 124.77 - 7,712.57 - 7,712.57 - 7,712.57 9700-COMMUNITY SUPERVISION 1,409,416.94 1,226,512.99 - 2,635,929.93 1,165,186.60 1,470,743.33 - 1,470,743.33 TTL.OF ACCTS.IN POOL 326,130,333.47 55,368,406.46 3,066,266.76 384,565,006.69 71,254,850.11 313,310,156.58 229,553,577.48 83,756,579.10 1600-LOCAL PROVIDER PARTICIPATION 29,242,614.97 10,641,587.00 _ - 39,884,201.97 8,600,333.07 31,283,868.90 - 31,283,868.90 4100-GEN.OBLIG.DEBT SVC. 12,416,286.40 1,961,879.01 52,491.97 14,430,657.38 - 14,430,657.38 3,916,397.69 10,514,259.69 TOTAL 367,789,234.84 67,971,872.47 3,118,758.73 438,879,866.04 79,855,183.18 359,024,682.86 233,469,975.17 125,554,707.69 This report is submitted as true and correct to Commissioners Court by Cristian T.Villarreal,Brazos County Treasurer,on August 20,2024. Kristeen Roe,CTA,PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 08/13/2024 REQUESTOR INTERSECURITY SYSTEMS LLC ADDRESS 1204 SKYLINE CT, COLLEGE STATION,TX 77845 OWNER NAME ERSECURITY SYSTEMS LLC PROP ID# 361224 REFUND AMOUNT $45.20 REQUESTOR OM TRIM.&CABINETS LLC ADDRESS 2606 CLARKS LN BRYAN TX 77808 OWNER NAME OM TRIM &CABINETS LLC PROP ID# 407722 REFUND AMOUNT $ 2573,84 REQUESTOR JAMES &REBECCA SLEDGE ADDRESS 2303 WINDSOR DR BRYAN TX 77802 OWNER NAME AMES&REBECCA SLEDGE PROP ID# 48849 REFUND AMOUNT $ 20.00 REQUESTOR PRECISION PAVEMENT MAINTENANCE • ADDRESS 8855 KUDER RD, BRYAN,TX 77807 OWNER NAME K.E.W PROPERTIES LLC PROP ID# 11046 REFUND AMOUNT $43.56 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS • OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT APPLICATION FOR TAX REFUND Collecting Office Name • Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,F1,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS INTERSECURITY SYSTEMS LLC 1204 SKYLINE CT COLLEGE STATION TX 77845-3942 PROPERTY DESCRIPTION Legal: BUSINESS PERSONAL PROPERTY; I-lB Address: 1204 SKYLINE CT,2000 R GALINDO BLVD • Account# 389958,361224 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 05/30/2024 $863.62 $15.02 ZREFUND • - -2023 - - - 05/30/2024 - $975.85 - - - $30.18 Taxpayer's reason for refund: OP-Overpayment REFUND TO: INTERSECURITY SYSTEMS LLC RUIZ GABRIEL 1204 SKYLINE CT • COLLEGE STATION TX 77845-3942 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the a ove-d scribed taxes and certify that the information on this form is true and correct." i 4 Si a ure ff -- Date • lq 4761lP� Y rseco ,ebin Phone# mail Address If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state Jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION T -tax ref •d is , 4.pproved ]Disapproved _ Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 1i • TAX RECEIPT 05/30/2024 01:13PM KRISTEEN ROE, CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Number 4151 COUNTY PARK CT • 3353856 BRYAN,TX 77802 Date Posted- • • _ 05/30/2024 Payment Type P Payment Code Over/Refund Total Paid $863.62 - PAID BY: INTERSECURITY SYSTEMS LLC %RUIZ GABRIEL 1204 SKYLINE CT COLLEGE STATION,TX 77845-3942 Property ID Geo Legal Acres _ - ' Owner Name arid Address• 389958 892015-0000-1552 0.0000 INTERSECURITY SYSTEMS LLC •• • %RUIZ GABRIEL Legal Description _ 1204 SKYLINE CT BUSINESS PERSONAL PROPERTY;HB - COLLEGE STATION,TX 77845-3942 Situs DBA Name 1204 SKYLINE CT , INTERSECURITY SYSTEMS Entity Year Rate Taxable Value Stmt# Vold Original Tax Discnts P&I Att Fees Overage Amount Pd Z REFUND ENTITY 2023 0.00000 0 149142 N 15.02 0.00 0.00 0.00 0.00 15.02 CAD BP 2023 0.00000 0 65144 N 3.41 0.00 0.45 0.00 0.00 3.86 BRAZOS COUNTY 2023 0.40970 36,217 65144 N 148.39 0.00 19.30 0.00 0.00 167.69 CITY OF COLL. • STAT.BP 2023 0.00000 0 65144 N 17.65 0.00 2.30 0.00 0.00 19.95 COLLEGE STATION MD BP 2023 0.00000 0 65144 N 33.11 0.00 4.30 0.00 0.00 37.41 BRAZOS COUNTY BP 2023 0.00000 0 65144 N 14.10 0.00 1.83 0.00 0.00 15.93 CITY OF COLL. STAT. 2023 0.51309 36,217 65144 N 185.83 0.00 24.16 0.00. 0.00 209.98 COLLEGE STATION ISO 2023 0.96220 36,217 65144 N 348.48 0.00 45.30 0.00 0.00 393.78 863.62 Balance Due As Of 05130/2024: -15.02 Tender Details . Description _ Amount -. Check 1780 863.62 863.62 • • • • • • Operator Batch total Paid aparra 51577(05302024 AP) - __- 863.62 Special Condition Exists for this Property Page:1 Receipt issued In Accordance with Section 31.075 of the Texas Property Tax Code Tart ueo .En. TAX RECEIPT 05/30/2024 01:17PM KRISTEEN ROE, CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR .. Re_ceiipt Number_ 4151 COUNTY PARK CT 3353859 BRYAN,TX 77802 Date Posted . - 05I30/2024 Payment Type P Payment Code Over/Refund . Total Paid 5975.85 PAID BY: INTERSECURITY SYSTEMS LLC % RUIZ GABRIEL 1204 SKYLINE CT COLLEGE STATION,TX 77845-3942 . Property ID deo Legal Acres _ ' - • owner Name and Address • 361224 229200-0202-0140 0.0000 CAMELOT CLASSIC HOMES LLC Legal Description 1204 SKYLINE CT Le 9 p i .. COLLEGE STATION,TX 77845-3942 DOMINION OAKS PH 2,BLOCK 2,LOT 14 Situs DBA Name • 2000 R A GALINDO BLVD , Entity Year Rate Taxable Value Stmt# Void Original Tax Discnts P&1 Att Fees OVerag&Amount Pd Z REFUND ENTITY 2023 0.00000 0 149143 N 30.18 0.00 0.00 0.00 0.00 30.18 BRAZOS COUNTY 2023 0.40970 42,204 55185 N 172.91 0.00 22.49 0.00 0.00 195.40 CITY OF BRYAN 2023 0.62400 42,204 55185 N 263.35 0.00 34.23 0.00 0.00 297.58 BRYAN ISO 2023 0.94920 42,204 55185 N 400.60 0.00 52.09 0.00 0.00 452.69 . 975.85 . Balance Due As Of 05/30/2024: -30.18 Tender Details Description Amount Check 1781 • 975.85 975.85 • • Operator Batch _ _ Total Paid aparra 51577(05302024_AP) 975.85 Page:1 Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code 'Me allonuan.We. APPLICATION_FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brezos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,Fl,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS OM TRIM&CABINETS LLC LINDOMAR"OMAR" MENJIVAR 2606 CLARKS LN BRYAN TX 77808-0907 _ PROPERTY DESCRIPTION Legal: BUSINESS PERSONAL PROPERTY; HB Address: 2606 CLARKS LN , Account# 407722 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 2298.84 $2573.84 $2573.84 Taxpayer's reason for refund: OP-Overpayment REFUND TO: OM TRIM&CABINETS LLC LINDOMAR"OMAR"MENJIVAR • 2606 CLARKS LN BRYAN TX 77808-0907 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the ref nd of the above-described taxes and certify that the information on this form is true and correct." la( (Rig I o24 Signatur, Date 0-1-Ct—511--LII4D-g *4 .... "ren n; r wtev8Ntt(?), 0 yittlieliti Phone# Email Address If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND'DETERMINATION T •,Is [ . • .proved 1 Disapproved , . /•=,ti /=2- 6 Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date ' : TAX RECEIPT 07/3112024 10:38AM KRISTEEN ROE, CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR - -- ----Receipt Number BRYAN, - _- 4151 COUNTY PARK CT __ 3364286 .. BRYAN,TX 77802 ------ • Date Posted 1 07/31/20241 Payment Type, P. Payment Code _._OvedRefund. Total Paid _- ____ _S?,'.+7.3.84• PAID BY: OM TRIM&CABINETS LLC • %LINDOMAR"OMAR"MENJIVAR 2606 CLARKS LN BRYAN,TX 77808-0907 • _, PropertjiD _ __Geo ___ _ _ __ • _-Legal Acres ,Owner Name and Address_- _ _ -y 407722 :892017-0000-0876- ;0.0000 • • OM TRIM&CABINETS LLC -_ - -- ----- - - -r. ___-.-.--- - '----..- • - -------; %LINDOMAR"OMAR"MENJIVAR Legal Description -. _ -- - i 2606 CLARKS LNBUSINESS PERSONAL PROPERTY;HB _-_ _ __-•_ I I BRYAN,TX 77808-0907 • Sltus - DBA Name __-_- -_ 2606 CLARKS LN ,-- O&M TRIM&CABINETS • , -• 1 I • Entity_ _ _ _ - -Year__ Rate Taxable__Value Stmt#_ Vold_ - Original Tax Disc•_nts•__ P81-_AA t_Fees_'_-_Ove_rage Am_ount Pd' Z REFUND ENTITY 2023 0.00000 - 0 149313- - N 2,573.84 0.00 0.00 - 0.00 0.00 2,573.84 BRAZOS COUNTY 2023 0.40970 77,66E 97196 N • 0.00 0.00 0.00 0.00 0.00 0.00 CAD BP 2023 0.00000 0 97198 N 0.00 0.00 0.00 0.00 0.00 0.00 BRYAN ISD BP 2023 0.00000 0 97196 N 0.00 0.00 0.00 0.00 0.00 0.00 CITY OF BRYAN BP 2023 0.00000 0 97196 N 0.00 0.00 0.00 0.00 0.00 0.00 BRAZOS COUNTY BP 2023 0.00000 0 97196 N 0.00 0.00 0.00 0.00 0.00 0.00 CITY OF BRYAN 2023 0.62400 77,668 97196 N 0.00 0.00 0.00 0.00 0.00 0.00 BRYAN ISD 2023 0.94920 77.668 97196 N 0.00 0.00 0.00 0.00 0.00 0.00 2,573.84 Balance Due As Of 07/31/2024: -2573.84 Tender- _-- -Details ---- • 2573.84 2573.84 • • Operator Batch • _ • _ •T_otal Paid tmoore- 52525(074/31/2024TM) - 2,573.84. Special Condition Exists for this Property Page:1 Receipt issued In Accordance with Section 31.075 of the Texas Property Tax Code Tno Autumn"Inc. - - APPLICATION FOR-TAX-REFUND Collecting Office Name Collecting Tax for:(taxing entities) • Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,Fl,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS SLEDGE JAMES&REBECCA 2303 WINDSOR DR BRYAN TX 77802-4910 PROPERTY DESCRIPTION Legal: WINDOVER EAST PH 1, BLOCK 4, LOT 2 Address: 2303 WINDSOR DR , Account# 48849 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 07/31/2024 $577.82 $20.00 • Taxpayer's reason for refund: OP-Overpayment REFUND TO: • SLEDGE JAMES&REBECCA 2303 WINDSOR DR BRYAN TX 77802-4910 Sign below and return form to the Brazos County Tax Office. "1 hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." Rdete.-et. YIA. a i' eff OS)05)070 Signature Datd 97gr- (Rd- A o 9g ►red e t22J ykkoo, Con Phone# Email Addritss If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony • under Texas Penal Code Section 37.10. TAX REFUND DETERMIN ON Ths tax ref •,d is ," proved ]Disapproved ['I— /;2—Y Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date • TAX RECEIPT 07/31/2024 10:31AM KRISTEEN ROE, CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR _ Etec- tiNumb- - 4151 COUNTY PARK CT L --- P. " BRYAN,TX 77802 3364284 Date Posted __-07/31/2024 Payment'Type ! P. Payment Code .-0ver/ftefund Total Paid • S577.82• PAID BY: SLEDGE JAMES &REBECCA 2303 WINDSOR DR BRYAN,TX 77802-4910 Property ID Geo • ._ _ Legal Acres' _ ' Owner Name and Address • 48849 666000-0004-0020 0.0000 REBECCA - - -' --- Le al----.- tion • • ; 2303 WINDSOR DR - 9_ p - - - - -• BRYAN,TX 77802-4910 WINDOVEREASTPH 1,BLOCK4:LOT2 ; • Situs DBA Name • - , 2303 WINDSOR DR ," i Entity - Year Rafe _Taxable 1[aiue _ Stint#__VoldOriginal Tax Dis_cnts _ P81 Att Fees _Overage Amount Pdl Z REFUND ENTITY 2023 -0.00000 y 0" 149314 iV 20.00 "0.00 0.00____ '0.00 0.00 - 20.00 BRAZOS COUNTY 2023 0A0970 163,248 121635 N 134.49 0.00 0.00 0.00 0.00 134.49 CITY OF BRYAN 2023 0.62400 223,248 121635 N • 264.80 0.00 0.00 0.00 0.00 264_80 BRYAN ISD 2023 0.94920 128,248 121635 N 158.53 0.00 0.00 0.00 0.00 158.53 577.82 Balance Due As Of 07/3112024: -20.00 Tender _' Details Description__ . _ _,_ _Amount Check 675 577.82 577.82 • • • Operator_ Batch _--- ..` Paid, tmoore 52525(074/3112024TM) - _ 577,82! Special Condition Exists for this Property Page:1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code TAN Automate,tK APPLICATION FOR TAX REFUND • Collecting Office Name Collecting Tax for:(taxing entitles) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,Fl,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS K.E.W PROPERTIES,LLC 2W W BRONZE LN BRYAN TX 77807-9703 PROPERTY DESCRIPTION Legal: A001200,JAMES F CURTIS JR(OCL),TRACT 51,23.606 ACRES Address: 8855 KUDER RD , Account# 11046 TAX PAYMENT INFORMATION Name of Taxing-Unit - Tax Year of Refund -Payment Date- Amount Paid Refund Amount Requested• ZREFUND 2023. 06/30/2024 $3644.00 • $43.56 Taxpayer's reason for refund: OP-Overpayment • REFUND TO: PRECISION PAVEMENT MAINTENANCE 8855 KUDER RD BRYAN DC 77807 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." /-74. , 5ignataPe p IN f ated' ?741-aoo- 9so Of;Ge. Prot,:c,'on PIOn Phone# Email Address .Col If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th tax re d is I J A roved ]Disapproved _ 7/d—Q/62—' � Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 07/09/2024 10:58AM KRISTEEN ROE,CTA .PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Number 4151 COUNTY PARK CT 3362668 BRYAN,TX 77802 Date Posted 08130/2024 PaymentTipp • • . P Payment Code Over/Refund Total yald $3,644.00 PAID BY: • PRECISION PAVEMENT MAINTENANCE 2 WEST BRONZE.LANE BRYAN,TX 77807 Property ID Geo Legal Acres • Owner Name and Address 11046 001200-0051-0000 23.6060 K.E.W PROPERTIES,LLC Legal Description 2W W BRONZE LN BRYAN,TX 77807-9703 A001200,JAMES F CURTIS JR(OCL),TRACT 51,23.606 ACRES Situs DBA Name _ 8855 KUDER RD , Entity Year Rate Taxable Value Stmt# Void Original Tax Dlscnts P&l Att Fees Overage Amount Pd Z REFUND ENTITY 2023 0.00000 0 149288 N 43.56 0.00 0.00 0.00 0.00 43.56 MG SVCS DIST94 2023 0.05206 221,891 69750 N 115.52 0.00 17.34 0.00 0.00 132.86 BRYAN ISO 2023 0.94920 221,891 69750 N 2,106.19 0.00 315.93 0.00 0.00 2,422.12 BRAZOS COUNTY 2023 0.40970 221,891 89750 N 909.09 0.00 136.37 0.00 0.00 1,045.46 3,644.00 Balance Due As Of 06/30/2024: -43.56 Tender Details Description Amount Check 8401 3844.00 3644.00 • • Operator • Batch • • • . . _ . .Total Paid lemerson 52180(07092024 LE) 3,644.00 Page:1 Receipt issued In Accordance with Section 31.075 of the Texas Property Tax Code ' TN,aearr.Ne BRAZOS COUNTY,TEXAS BUDGET AMENDMENT(S)FOR THE 2023-2024 BUDGET YEAR NO.23/24 44.01—44.04 On this the 20th day of August 2024 at a regular meeting of the Commissioners'Court,the following members were present: A.Duane Peters,County Judge,Presiding B.Steve Aldrich,Commissioner,Precinct 1 C. Chuck Konderla,Commissioner,Precinct 2 D.Nancy Berry,Commissioner,Precinct 3 E.Wanda Watson,Commissioner,Precinct 4 F.Karen McQueen,County Clerk The following proceedings were held: THAT WHEREAS, on 20th day of August 2024 the Court heard and approved a budget amendment(s)for the 2023-2024 budget year for Brazos County,Texas;and WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2023,the following amendment(s)to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 206 day of August 2024. THE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS. Duane Peters,County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-44.01 8/20/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Fleet Shop-Heavy General Fund E uipment Repairs and Maintenance Expenditure 2,816.40 Fleet Shop-Heavy General Fund Equipment Supplies and Other Charges Expenditure 106.30 Fleet Shop-Heavy General Fund Equipment Supplies and Other Charges Expenditure 85.72 Fleet Shop-Heavy General Fund Equipment Supplies and Other Charges Expenditure 705.00 Fleet Shop-Heavy General Fund Equipment Contractual Services Expenditure 999.50 Fleet Shop-Heavy General Fund Equipment Contractual Services Expenditure 919.88 General Fund Reallocation of funds to correct accounts due to insufficient funds.This is to reverse FY 2024 Budget Amendment 43. that w roved on August 13,2024. --- ----. . - ; ___'_ _... _-.. _•_-_ .�--SAME ----- _- - --- - - 'Date:, 8/15/2024` . oun Jud e A roval Da e . $or OOracle Ent f Onl. '..._ isV_,_ T4' "t r . _ z FUND DIV ACCT Change In Budget ACCOUNT NAME 0I000 56002000 65320000 (2,816.40) 01000 56002000 60170000 106.30 01000 56002000 60600000 85.72 01000 56002000 61680000 705.00 01000 56002000 71020000 999.50 01000 56002000 71512000 919.88 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23124-44.02 8/2012024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Information Technology-Non General Fund Capital Supplies and Other Charges Expenditure 2,450.00 Road&Bridge- General Fund Administration Supplies and Other Charges Expenditure 2,450.00 General Fund Reallocation of funds to correct accounts from the LT.Department to Road&Bridge for the purc • of a replacement • longer working or repairable. 17777777-7-771977; 1 I Dam' '8/15/202...11 , County Judge Ajairova • Da -.„-1 FoTOYiecie •'7 , ' FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 14000006 60500000 (2,450.00) 01000 56001000 60500000 2,450.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-44.03 8/2012024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 5,000.00 Fleet Shop-Heavy General Fund Equipment Repairs and Maintenance Expenditure 5,000.00 • General Fund Reallocation of fluids to correct accounts to cover equipment maintenance of the remainder•. - • SAM Datero , ..County u_ge Ap val_ __Oat ifeWiacle;tni4 ,Aftli;ek •:•,t, FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 11001500 61130000 (5,000.00) 01000 56002000 65320000 5,000.00 • BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23124-44.04 8/20/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE 2020 Certificates of Obligation Roof Repair Sheriffs Office Contractual Services Expenditure 2,873.00 2020 Certificates of Roof Repair Exposition Obligation Center Contractual Services Expenditure 2,873.00 2020 Certificates of Obligation Reallocation of funds to correct accounts for additional funding needed for the Expo Roof Re lacement. Pate 8/15/20241 'CountyJudgeApproval D te For 0ra`cle'En Onl a a ;� :. s • r tty y_ r FUND DIV ACCT Change In Budget ACCOUNT NAME 43200 63432280 71025000 (2,873.00) 43200 63432360 71025000 2,873.00 Personnel Change of Status .. - • - (Aug 15,2024) - Commissioners' Court Dater 08-20-2024 - Department Submitting Information:. Human Resources Purpose of Submissions: • Consider and Take Action on Change _. Employment Department Name Employee Name . • Information Technology Administration Johnson,Stefanie . Road&Bridge-.Administration Dawson,Donald • Separations Department Name Employee Name 'County Attorney-Administration Guma De La Vega,Giancarlo Juvenile Services-Detention Anderson,Robbie* .. Personnel Action Forms- S. • . Department Name Employee Name Juvenile Services-Academy-Community Based • Bazy,Leroy • . Juvenile Services.-Academy-Community Based Galls,.Gregory . .. • Juvenile Services-Academy-Community Based - McKey,Todd Juvenile Services-Academy-Community Based Storm,Jenne • .Juvenile Services_Academy-Community Based Walker,Beatrice • Juvenile.Services-Community Mental Cole,Shaquilla • • - Juvenile Services-Community Mental Correa,Itzel . Juvenile Services-Community Mental • Hein,Joel- . Juvenile Services-.Community Mental Scroggins,'Joseph . . •Juvenile Services Community Mental Storemski,Jonathan" '• Juvenile Services.-Community Mental . Stroup,Evan • Juvenile Services-Court. - : Crist,Stephanie •• •• •• •Juvenile Services-Court • Olvera,Phillip - • . Juvenile Services—Court Taylor,Jannifer - • Juvenile:Services-Detention . -. Banes,Kaid . . Juvenile Services-Detention •• Barryer,Selwyn Juvenile Services•;Detention Bell,Tiffany. ' Juvenile Services-Detention i •Boll,Erin Juvenile Services-Detention • Brown,Keasia . - Juvenile Services-Detention Coffey,Christopher : . • • • Juvenile Services=Detention Curtis,Claude Jr. ' Juvenile Services=Detention Daily,Apollos Juvenile Services-Detention Dennis,Jamaycia ' Juvenile Services-Detention Desir,Raymond • Juvenile Services:Detention - Foster,Lawyer Juvenile Services-Detention Gamer,Armani •• Juvenile Services-Detention '' ' 'Gooden,Shatner • . Juvenile Services•-Detention Ibarra,-Sinai Juvenile Services-Detention Kelley,Candis Juvenile Services-Detention Lewis,Renee ' " ' • ' Juvenile:Services-Detention Mable-Bazy,"Kami • Juvenile Services-Detention . Massie,My'Keisha . •.Juvenile Services-Detention • Mathis,Kelvin Jr. • • Juvenile Services.-.Detention • • Mattison-Graham;Tevin Juvenile Services-Detention Medina,Jose Juvenile Services-Detention • •`Mosley,Lakeydra • ' ' Juvenile Services.-Detention Ragston,Denishe Juvenile Services-Detention Rice,Tahj Juvenile Services-Detention Smith,Timmy • Juvenile Services-Detention ' Taylor,Rydarius • Juvenile Services-Detention Thomas,Sliantrice • Juvenile Services -Detention ' • . Vega,'Perla • ' " Juvenile'Services-Detention • •Walker,Jeremy " " • Juvenile Services=Detention _ Wallace,LaWrencia _ Juvenile:Services Detention Westbrook,-Dmitri Juvenile Services-Detention Young,Kierra . Juvenile Services-JJAEP-Community Based Bass,Bryston . Juvenile Services=Probation • • Bisor,Tirnolin Juvenile Services-Probation Blanco,Elizabeth ' Juvenile Services-Probation .Criddle,Steven " ' Juvenile Services-Probation McDaniel,Demetris Juvenile Services-Probation • . Reyes,Christina • Juvenile Services-TJJD-Commitment Diversion Gutierrez,Larry • Juvenile Services-TJJD Commitment Diversion Jackson,Carol Juvenile Services-TJJD=SA Basic Court Ricketson,'Linda Juvenile Services-TJJD-SA Basic Court 'Whetstone,Adis Juvenile Services.-TJJD-SA Basic Court White,Melissa• " Juvenile Services*.TJJD-SA Basic Probation , ' Figueroa;Jose Juvenile Services-TJJD-SA Basic Probation Foley,Trenica Juvenile Services-TJJD-SA Basic.Probation Heard,Shenita • Juvenile Services-TJJD-SA Basic Probation McCloud,Travis ' • Juvenile Services-TJJD-SA Basic Probation ' • • Norrid,Jeanie - . Juvenile Services-TJJD-SA Basic Probation • "' • '-Ortega,Daisy "" "' ' • ' Juvenile Services-TJJD-SA Community Based Turner,ArieUs Juvenile Services-TJJD:Pre&Post Ajudication Barnes,Trenise Juvenile Services-TJJD State Aid Pre&Post.Ajudication Johnson,Reginald II .1 Juvenile Services-TJJD State Aid Pre&Post Ajudication Pennington;Shawn • Juvenile Services-TJJD State Aid Pre&Post Ajudication Williams,IGmberlyn Sheriff Office-Administration Contreras,Ignacio Jr. Sheriff Office-Administration Dennis,Nathan Sheriff Office-Administration Elmore,Austin Sheriff Office-Administration • O'Brien,Austin Sheriff Office-Administration Rodriguez,Abraham IV. Sheriff Office-Administration • Romine,Tatum Sheriff Office-Administration Stumpf,Michael Sheriff Office-CSISD School Security Contreras,Joseluis- • Sheriff Office-CSISD School Security Foltermann,Scott Sheriff Office-Jail Administration Bolton,Connie • Sheriff Office-Jail Administration • Briehn;Caleb • Sheriff Office-Jail Administration Bryant,Dylan Sheriff Office-Jail Administration Ellis,Tytianna • Sheriff Office-Jail Administration Gonzalez;Jose Sheriff Office-Jail Administration Harris,Ashley Sheriff Office-Jail Administration Hathaway,Stephanie Sheriff Office-Jail Administration Lampkin;Star Sheriff Office Jail Administration Martinez,Bryan .Sheriff Office-Jail Administration Shaw,Tyler • Sheriff Office-Jail Administration Stokley,Raymond • Sheriff Office-Jail Administration . Telsede,•Erika Approved in Commissioners' Court: . County Judge's or Commissioner's Signature: