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HomeMy WebLinkAbout2024/07/09 REGULAR SESSION 10:00 AM E O . i BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JULY 9, 2024 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COM/BRAZOS000NTYTX THIS MEETING WILL BE CONDUCTED BY VIDEO CONFERENCE WITH AT LEAST A QUORUM OF COMMISSIONERS COURT MEMBERS PARTICIPATING IN PERSON AT THE COUNTY ADMINISTRATION BUILDING IN ACCORDANCE WITH THE PROVISIONS SET FORTH IN SECTION 551.127 OF THE TEXAS GOVERNMENT CODE. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Berry 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 -19 3. Approval of Chapter 312 Economic Development Agreement with America's Foundry Bryan LLC. 4. Approval of appointment of Dennis Hethcoat to the Brazos County Emergency Services District(ESD)#1 for the unexpired term of Lynne Elliott ending December 31, 2024. 5. Authorization for the County Judge to sign the MOU between Brazos County and TAMU VET regarding transfer and receipt of equipment purchased with State and/or Federal grant funds. 6. Approval of Renewal Contract#24-120R for Benefits Consultant with USI Insurance Services LLC. 7. Permission to Advertise Bid #24-122 Tree Removal Services. 8. Approval of the following committee for RFP#25-011 Soft Drink, Coffee, and Snack Vending Machines and Services. • a. Cristian Villarreal • b. Tanya Skinner • c. Jimmy LeFlore • d. Purchasing (Non-Voting) • e. Legal (Non-Voting) 9. Permission to Advertise RFP#25-011 Soft Drink, Coffee, and Snack Vending Machines and Services. 10. Approval requested for the Final Plat of Harlan Hills Subdivision Block 1 Lots 2A and 2B being a Minor Replat of Harlan Hills Subdivision Block 1 Lot 2. Site is located in Precinct 1. 11. Approval requested for the resubmittal of the Final Plat of Southern Pointe Subdivision Section 117, 7.581 Acres; Sterrett D. Smith League Survey,A-210; City of College ETJ, Brazos County, Texas. The attached plat corrects information on the plat previously approved in Commissioners' Court February 28, 2023. Site is located in Precinct 1. 12. Consider and take action on the Bryan Texas Utilities (BTU) permit to install one (1) pole within the right of way of Jack Creek Road. All other poles of proposed overhead powerline will be placed on private property. Site is located in Precinct 2. 13. Consider and take action on the Wildfire Energy utility permit to lay a temporary 12-inch polyurethane water line within the right of way of Sims Lane for 0.48 miles and Sims Lane Cut-Off for 0.62 miles to supply water for oilfield activities in the area. Site is located in Precinct 4. 14. Tax Refund Applications for the following: Overpayments • a. Thomas & Carolyn Adair-$670.00 • b. Ernst& Ernst-$1,803.93 • c. Steve &Teresa Everts -$10.00 15. Budget Amendments. • FY 23/24 Budget Amendments 39.01 16. Personnel Change of Status. • Approval for Personnel Change of Status. 17. Payment of Claims. 18. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, or duties of the Emergency Management Coordinator. • b. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, or duties of the Specialty Court Judge. • c. Texas Government Code §551.087 for deliberation regarding economic development negotiations. 19. Consider and possible action on Executive Session. 20. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of July 1, 2024. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of July 1, 2024. 21. Juvenile director's report on detention population. 22. Sheriff's report on inmate population. 23. Announcement of interest items and possible future agenda topics. The regular meeting for Commissioners Court is cancelled for July 16, 2024. Brazos County is host for North and East Texas Conference July 15-18, 2024. 24. Adjourn. PUBUC COMMENTS Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V, Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code.Accordingly,members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the presence of the Court.Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting.Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees,individually or collectively.Accordingly, profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions: 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period,speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies,recite eAsting policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue, Suite 106, Bryan,TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COMIBRAZOS000NTYTX is wheelchair accessible. Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements, please call(979)361-4102. r'•l ' • OF The foregoing minutes of the Commissioners Court Meeting held July 9, 2024, have been examined and are approved in open Court this 6th day of August 2024, in Bryan, Brazos County, Texas. Duane Peters Steve Aldrich County Judge Commissioner, Precinct 1 ‘"=. (K—=---X-;A'. At_A j•TV, �--- Chuck Konderla Nancy Berry Commissioner, Precinct 2 Commissioner, Precinct 3 Wanda J. Wats Commissioner, cinct 4 Attest: (oine&at"-- Kar n cQueen � ''�.� County Clerk N. OpT�. Vitt 4'• 1.Y O F 1!. 1. MINUTES J U LY 9, 2024 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, July 9, 2024 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk,Absent. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Berry 2. Call for Citizen input and/or concerns There was no Citizens input. Consider and take action on agenda items: 3 - 19 3. Approval of Chapter 312 Economic Development Agreement with America's Foundry Bryan LLC. Judge Peters invited Texas A&M University System Chancellor John Sharp to comment on the tax abatement project. Chancellor Sharp thanked David Staack and Susan Davenport for their amazing work bringing this project to Brazos County. Chancellor Sharp also expressed his appreciation to the Court for their support of the project. He stated that the potential high-tech manufacturing facility will be located on the RELLIS Campus and will provide approximately 1,800 permanent jobs. He added the project has the potential to double the City of Bryan's taxable value. Chancellor Sharp believes this project could have a tremendous impact to Brazos County and the nation. Judge Peters thanked Chancellor Sharp for his comments and Commissioner Konderla commended him on his tenure as Chancellor of Texas A&M University. A copy of the agreement is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 4. Approval of appointment of Dennis Hethcoat to the Brazos County Emergency Services District (ESD)#1 for the unexpired term of Lynne Elliott ending December 31, 2024. Commissioner Aldrich thanked Lynne Elliott for more than 20 years of service to Emergency Services District#1. He then commended ESD #1 for completing the plan to geographically diversify its members. Motion:Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 5. Authorization for the County Judge to sign the MOU between Brazos County and TAMU VET regarding transfer and receipt of equipment purchased with State and/or Federal grant funds. A copy of the Memorandum of Understanding is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 6. Approval of Renewal Contract#24-120R for Benefits Consultant with USI Insurance Services LLC. A copy of the renewal of contract is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 7. Permission to Advertise Bid #24-122 Tree Removal Services. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 8. Approval of the following committee for RFP#25-011 Soft Drink, Coffee, and Snack Vending Machines and Services. • a. Cristian Villarreal • b. Tanya Skinner • c. Jimmy LeF lore • d. Purchasing (Non-Voting) • e. Legal (Non-Voting) Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 9. Permission to Advertise RFP#25-011 Soft Drink, Coffee, and Snack Vending Machines and Services. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 10. Approval requested for the Final Plat of Harlan Hills Subdivision Block 1 Lots 2A and 2B being a Minor Replat of Harlan Hills Subdivision Block 1 Lot 2. Site is located in Precinct 1. Motion:Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 11. Approval requested for the resubmittal of the Final Plat of Southern Pointe Subdivision Section 117, 7.581 Acres; Sterrett D. Smith League Survey, A-210; City of College ETJ, Brazos County, Texas. The attached plat corrects information on the plat previously approved in Commissioners' Court February 28, 2023. Site is located in Precinct 1. Motion:Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 12. Consider and take action on the Bryan Texas Utilities (BTU) permit to install one (1) pole within the right of way of Jack Creek Road. All other poles of proposed overhead powerline will be placed on private property. Site is located in Precinct 2. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 13. Consider and take action on the Wildfire Energy utility permit to lay a temporary 12-inch polyurethane water line within the right of way of Sims Lane for 0.48 miles and Sims Lane Cut-Off for 0.62 miles to supply water for oilfield activities in the area. Site is located in Precinct 4. Motion:Approve, Moved by Commissioner Wanda J. Watson, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 14. Tax Refund Applications for the following: Overpayments • a. Thomas & Carolyn Adair-$670.00 • b. Emst& Emst-$1,803.93 • c. Steve & Teresa Everts -$10.00 Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 15. Budget Amendments. • FY23/24 Budget Amendments 39.01 39.01 Reallocate funds for 2020 Certificates of Obligation. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 16. Personnel Change of Status. • Approval for Personnel Change of Status. A copy of the Personnel Change of Status is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 17. Payment of Claims. Claims 8203697 -8203838 9201599 -9201665 Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 18. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, or duties of the Emergency Management Coordinator. • b. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, or duties of the Specialty Court Judge. • c. Texas Government Code §551.087 for deliberation regarding economic development negotiations. At this point, the County Judge announced the Court would consider items 20 through 23 and then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:18 a.m. the County Judge stated that the Court would convene into Executive Session. The following individuals were asked to stay for each session: a. Texas Government Code Code §551.074 to discuss the appointment, employment, evaluation, reassignment, or duties of the Emergency Management Coordinator. Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade,Assistant General Counsel Jennifer Salazar, Human Resources Director Raeanna McConathy,Assistant Human Resources Director b. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, or duties of the Specialty Court Judge. Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade,Assistant General Counsel Jennifer Salazar, Human Resources Director Raeanna McConathy,Assistant Human Resources Director Katie Conner,Auditor Marci Turner, First Assistant Auditor Cristian Villareal, Treasurer c. Texas Government Code §551.087 for deliberation regarding economic development negotiations. Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade,Assistant General Counsel Katie Conner,Auditor Marci Turner, First Assistant Auditor Kimberly Roach, Intergovernmental Liaison 19. Consider and possible action on Executive Session. At 11:13 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 20. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of July 1, 2024. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of July 1, 2024. The Court acknowledged receipt of the of FY 2023-2024 Budget to Actuals by Fund and Contingency Budget to Actuals by Fund as of July 1, 2024. 21. Juvenile director's report on detention population. Judge Peters reported on behalf of Juvenile Director Linda Ricketson there are 32 juveniles in the detention center, 21 are male, 11 are female, and 30 have electronic monitors. 22. Sheriff's report on inmate population. Chief Deputy Kevin Stuart stated there were 938 inmates in jail, 807 inmates are male, 131 are female and 47 have electronic monitors. He clarified that the drastic increase in the jail population is due to housing 109 inmates from Aransas County, who were evacuated for Hurricane Beryl. Chief Stuart noted that the inmates will return to Aransas County soon. Judge Peters thanked the Sheriff's Office for helping a fellow county that was in need. 23. Announcement of interest items and possible future agenda topics. The regular meeting for Commissioners Court is cancelled for July 16, 2024. Brazos County is host for North and East Texas Conference July 15-18, 2024. Judge Hillburn thanked the Road and Bridge Department for quickly removing a tree that fell onto his road during Hurricane Beryl. 24. Adjourn. Pg of BRAZOS COUNTY COMMISSIONER' S COURT C,m DAY OF wl , 20 gq- \0 : .14/PM, 410.1O Name Organization (PLEASE PRINT) (PLEASE PRINT) ci 1Q1� (\P,rorn. Um- C,OrrtM I 1 (( a 1.?)�t�v►vtkr\ Co- C(2-ir :.5 c'fi—� . Jtc )c', o, �, �.u� �1� C b e e, ( fflr5 0,r,f. 11►'yam C r � dioi/-•-i a -Tu ,a 4' !ay? Ad(4 \- v Ca, rc X bc, r?(-t, Awe 4X/C,ca,-d Atne Pg kof y BRAZOS COUNTY COMMISSIONER' S COURT DAY OF 1.( , 20 02 L ) 0 : 0 0 PM, Z � , � � , Aet -L--A Name Organization (PLEASE PRINT) (PLEASE PRINT) If- McCk 1\n vv \fie- Er; }-(4x /2/ 01 04\ A1643/)/4- VEn 1 c,!cc TAM 5\e (cr. 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Juka OVA\ (A) Tom ,.-y- ( { ALI 11 ?e} AA(_5 A deSo 00L - 1 mom , off bmAli Cons.Lo.,1,1-e L-1 . 0- plc /ijQ , _ ctc; 11, cr, I 4e1 cit 1 t, 2v SOJQ2kr leGUALWA-, h1c-COV,�c/u D +112' (0 Pg of BRAZOS COUNTY COMMISSIONER' S COURT q�f DAY OF T-s-,H , 20 o PM, -tP Name Organization (PLEASE PRINT) (PLEASE PRINT) A1)25 1664— E_Act M cia tTh s_av z � �-� STATE OF TEXAS § COUNTY OF BRAZOS § TAX ABATEMENT AGREEMENT BETWEEN BRAZOS COUNTY AND AMERICA'S FOUNDRY BRYAN LLC This Tax Abatement Agreement (the "Agreement") is entered into by and between the County of Brazos, Texas, a political subdivision of the State of Texas, acting herein by and through its duly elected Commissioners Court (the "COUNTY"), and America's Foundry Bryan LLC, a Delaware corporation (the "DEVELOPER"), acting herein by and through its duly authorized agents. COUNTY and DEVELOPER may also be referred to collectively as the "Parties" or individually as the"Party". WITNESSETH: WHEREAS,the City Council of the City of Bryan, a Texas home rule municipality(the "City") adopted an ordinance on May 14, 2024 establishing the RELLIS Reinvestment Zone Number One (1) for Commercial-Industrial Tax Abatement in the City of Bryan, Texas being further described in Exhibit "A" attached hereto (the"Reinvestment Zone"), as authorized by the Property Redevelopment and Tax Abatement Act,Chapter 312,TEXAS TAX CODE; and WHEREAS, DEVELOPER is considering entering into a long-term land lease with the Board of Regents of the Texas A&M University System (herein after referred to as"TAMUS") to lease approximately 220.9 acres of land(the"Land") located on the Texas A&M University System RELLIS Campus (the"RELLIS Campus") in the City of Bryan, Brazos County, Texas being further described in Exhibit "B" attached hereto, with intentions to develop and operate a high technology manufacturing facility,including other buildings and ancillary facilities supporting the operation of the facility (the"Project"); and WHEREAS,DEVELOPER is considering the Reinvestment Zone as the site for a high technology manufacturing plant; and WHEREAS, DEVELOPER represents that the proposed a high technology manufacturing plant represents an approximate investment of over TEN BILLION DOLLARS ($10,000,000,000) by DEVELOPER over a multi-year period and that when fully operational the facility is expected to bring significant new employment to the COUNTY; and WHEREAS, DEVELOPER's selection of the Reinvestment Zone as the location . for the facility is the result of collaboration among DEVELOPER,the State of Texas, the Texas A&M University System, the City, the COUNTY and economic development entities; and WHEREAS, the COUNTY finds the construction and operation of the high technology manufacturing facility by DEVELOPER will provide a valuable catalyst for economic development in the COUNTY by attracting new businesses, through the creation and retention of jobs, and an increase in ad valorem taxes to the COUNTY; and WHEREAS, it is in the best interests of the taxpayers for the COUNTY to enter into this Agreement in accordance with the Tax Abatement Guidelines and the Tax Code in order to maintain and enhance the employment, commercial, and industrial economic base of the COUNTY; and WHEREAS, on the 12th day of March, 2024, the COUNTY adopted guidelines for tax abatements that are current under Tax Code Section 312.002 (the "Tax Abatement Guidelines"); and WHEREAS, the Tax Abatement Guidelines contain appropriate guidelines and criteria governing tax abatement agreements to be entered by the COUNTY as contemplated by the Tax Code; and WHEREAS, on the 12th day of March, 2024, the COUNTY adopted a resolution electing to be eligible to participate in tax abatements pursuant to Tax Code, Section 312.002; and WHEREAS, the COUNTY, after a public hearing, has found that the contemplated use of the Premises (hereinafter defined), and the contemplated Improvements (hereinafter defined) are consistent with encouraging economic development of the Reinvestment Zone and that the proposed tax abatement will be in compliance with the Tax Abatement Guidelines,the Tax Code, and all other applicable laws; and WHEREAS, a copy of this Agreement has been furnished, in the manner prescribed by the Tax Code,to the governing bodies' presiding officers of each taxing unit in which the Premises is located. NOW, THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration,the adequacy and receipt of which is hereby acknowledged,including the expansion of primary employment,the attraction of major investment in the Reinvestment Zone which contributes to the economic development of the COUNTY, and the enhancement of the tax base in the COUNTY,the Parties agree as follows: ARTICLE I DEFINITIONS Wherever used in this Agreement, the following terms shall have the meanings ascribed to them.If a term is not defined herein it shall have the meaning ascribed to it in Section 1.04 of the Tax Code. 2 "Abatement" means the full or partial exemption from the COUNTY's Maintenance and Operations (M&O) ad valorem taxes on property in a Reinvestment Zone as provided herein. The property tax abatement provided in this Agreement shall extend only to COUNTY ad valorem taxes on the Improvements and new Tangible Personal Property located on the Land within the Reinvestment Zone. "Affiliate" shall mean any person or entity which directly or indirectly controls, is controlled by or is under common control with DEVELOPER. A person or entity will be deemed to be"controlled"by any other person or entity if such other person or entity: (a) possesses,directly or indirectly,power to direct or cause the direction of the management of such person or entity, whether by contract or otherwise; (b) has direct or indirect ownership of at least fifty percent (50%) of the voting power of all outstanding shares entitled to vote at a general election of directors of the person or entity; or (c) has direct or indirect ownership of at least fifty percent(50%) of the equity interests in the entity. "Bankruptcy or Insolvency" shall mean the dissolution or termination of a Party's existence as a going business, insolvency, appointment of a receiver for any part of a Party's property and such appointment is not terminated within ninety(90)days after such appointment is initially made, any general assignment for the benefit of creditors, or the commencement of any proceeding under any bankruptcy or insolvency laws by or against such Party, and such proceeding is not dismissed within ninety (90) days after the filing thereof. "Base Year Taxable Value" shall mean the Taxable Value of the Property as of the 1st day of January 2025, from which all increases in the Taxable Value of the Property shall be measured. "BCAD" shall mean Brazos Central Appraisal District. "Commencement of Construction" shall mean that: (a) construction plans have been prepared and all approvals thereof required by applicable Governmental Authorities have been obtained for construction of the Project or the applicable phase of the Project; (b)all necessary permits for the construction of the Project or for the applicable phase of the Project, pursuant to the respective plans therefor have been issued by all applicable Governmental Authorities; and (c) commence construction of the facility foundation of the respective phase of the Project. "COUNTY" shall mean Brazos County,Texas. "DEVELOPER" shall mean America's Foundry Bryan LLC, and its successors and permitted assigns. "Effective Date" shall mean the day after all conditions precedent listed at Section 11.16 have been satisfied. 3 "Expiration Date" shall mean March 1 of the calendar year following the expiration of the last of the tax abatements provided herein. "Facility" shall mean a building or structure erected on the Land for the purpose of the Project. "First Year of Abatement" shall mean the year beginning on January 1,2026;provided, however,that the DEVELOPER may,at its sole discretion and sole option, elect to delay the First Year of Abatement by up to one (1)year by delivering a notice to the COUNTY and BCAD stating such desire (a "Notice of First Year of Abatement Change"); and in such case, the First Year of Abatement shall be the date identified in the Notice of First Year of Abatement Change. "Force Majeure" shall mean any act that(a)materially and adversely affects the affected Party's ability to perform the relevant obligations under this Agreement or delays such affected Party's ability to do so;(b) is beyond the reasonable control of the affected Party; (c) is not due to the affected Party's fault or negligence; and (d)could not be avoided by the Party who suffers it,by the exercise of commercially reasonable efforts, including the expenditure of any reasonable sum of money. Subject to the satisfaction of the conditions set forth in (a)through (d) above, Force Majeure shall include: natural phenomena such as storms, floods, lightning and earthquakes; wars, civil disturbances, revolts insurrections, terrorism, sabotage and threats of sabotage or terrorism; transportation disasters,whether by ocean,rail,land or air;strikes or other labor disputes that are not due to the breach of any labor agreement by the affected Party; delays in obtaining necessary goods or services essential for Project completion caused by an epidemic or pandemic; fires; and actions or omissions of a Governmental Authority that were not voluntarily induced or promoted by the affected Party or brought about by the breach of its obligations under this Agreement or any applicable law.Under no circumstances shall Force Majeure include DEVELOPER's financial inability to perform as a result of economic hardship or changes in market conditions or any strike or labor dispute involving the employees of DEVELOPER or any Affiliate of DEVELOPER,other than industry or nationwide strikes or labor disputes. "Full Time Employee" or "FTE" shall mean any person who is an employee of DEVELOPER or an Affiliate (excluding temporary or seasonal.employees)who is on the payroll in a budgeted position who works in Brazos County, has an officially scheduled work week of thirty-five (35) hours or more, and who, according to DEVELOPER or Affiliate company policy, is entitled to full benefits as a full-time employee. "Guaranteed Value" shall mean the Property's Taxable Value as determined by BCAD. "Gross Payroll" shall mean the payroll numbers that DEVELOPER or an Affiliate reports to the Texas Workforce Commission quarterly for FTE's for the four preceding 4 consecutive calendar quarters ending on or prior to a date of measurement under this Agreement. "Governmental Authority(ies)" shall mean any federal, state, local or foreign governmental entity, authority or agency, court,tribunal, regulatory commission or other body whether legislative,judicial or executive (or a combination or permutation thereof), including a local government corporation and the Texas A&M University System Office ofFacilities Planning and Construction. "Improvements" or"Project" shall mean one or more improvements constructed on the Land consisting of one or more high technology manufacturing plants and other ancillary facilities such as required parking and landscaping, as more fully described in the submittals to be filed with the COUNTY. "Incremental Taxable Value" shall mean the Taxable Value for the Property as of January 1st of a given year less the Base Year Taxable Value. "Inventory" shall mean only those items of Tangible Personal Property that are commonly referred to as wares, goods, and merchandise, which are held for sale or lease to customers in the ordinary course of business. "Land"shall mean the approximately 220.9 acres of land located on the RELLIS Campus described in Exhibit "B" and the subject of a Land Lease between DEVELOPER, as tenant,and TAMUS, as landlord. "Land Lease" shall mean the lease DEVELOPER is considering entering into with TAMUS to lease the Land. "Premises" shall mean, collectively, the Land and the Improvements following construction thereof. "Property" shall mean the Real Property and Tangible Personal Property located in the Reinvestment Zone, excluding Inventory and supplies. "Real Property Taxes" are the COUNTY's share of the ad valorem taxes received by the COUNTY from the Brazos County Tax Assessor-Collector on the value of the Property, which shall include land, improvements, and Tangible Personal Property taxed by the COUNTY. "Reinvestment Zone" shall mean the RELLIS Reinvestment Zone No. 1 for Commercial-Industrial Tax Abatement in the City of Bryan, Texas adopted by the City Council of the City,Texas on May 14,2024 and further described in Exhibit"A". "RELLIS Campus" shall mean the Texas A&M University System RELLIS Campus located in the City, Brazos County, Texas. "Tangible Personal Property" shall have the same meaning assigned by the Tax Code 5 Section 1.04 and shall mean all tangible personal property, equipment, machinery, and fixtures, excluding inventory and supplies, owned or leased by DEVELOPER that is added to the Improvements subsequent to the execution of this Agreement. "Tax Abatement Guidelines" shall mean the current guidelines for tax abatements in accordance with Tax Code Section 312.002 as adopted by the COUNTY on March 12th, 2024. "Tax Code" shall mean the current Texas Tax Code. "Taxable Value" shall mean the appraised value (taking into consideration the cost basis in accordance with Section 23.0101 of the Tax Code) as certified by the Brazos Central Appraisal District as of January 1st of a given year. ARTICLE II GENERAL PROVISIONS 2.1 The Project is not an improvement project financed by tax increment bonds. 2.2 This Agreement is entered into subject to the rights of the holders of outstanding bonds of the COUNTY. 2.3 The Land is not owned or leased by any member of the Brazos County Commissioners Court. 2.4 The Land and the DEVELOPER's Improvements constructed thereon within the Reinvestment Zone shall be used in the manner that,during the period taxes are abated hereunder, is consistent with the general purposes of encouraging development or redevelopment within the Reinvestment Zone. 2.5 The"Term"of this Agreement shall begin on the Effective Date and shall continue until the Expiration Date, unless sooner terminated as provided herein. ARTICLE III TAX ABATEMENT AUTHORIZED 3.1 This Agreement is authorized by the Tax Code and in accordance with the Tax Abatement Guidelines. 3.2 Subject to the terms and conditions of this Agreement, the COUNTY hereby grants DEVELOPER an abatement of the Taxable Value of Property for ten (10) calendar years which includes the First Year of Abatement: 6 Minimum Tax Year Incremental Taxable Value Guaranteed Value %Abatement Year 1 $100,000,000 $100,000,000 80% Year 2 $400,000,000 $500,000,000 80% Year 3 $500,000,000 $1,000,000,000 80% Year 4 $1,000,000,000 $2,000,000,000 80% Year 5 $3,000,000,000 $5,000,000,000 80% Year 6 $4,000,000,000 $9,000,000,000 50% Year 7 $1,000,000,000 $10,000,000,000 50% Year 8 0 $10,000,000,000 50% Year 9 0 $10,000,000,000 50% Year 10 0 $10,000,000,000 50% The partial exemption from ad valorem taxation of Property during each tax year covered by this Agreement shall be computed by taking a percentage of the value of said Property on January 1st of each tax year over the value of Property from the Base Year Taxable Value. For clarity, the Parties intend for Abatements under this Agreement to apply only to Property owned by DEVELOPER, its Affiliate, or an assignee of DEVELOPER that is consented to by COUNTY or otherwise permitted under Section 11.4 herein. 3.3 Notwithstanding any provision of this Agreement to the contrary,all tax abatements on the value of said Property as the result of this Agreement shall not exceed ten (10) years in accordance with Chapter 312 of the Tax Code. 3.4 During the period of tax abatement herein authorized, DEVELOPER shall be subject to all taxation not abated, including, but not limited to, ad valorem taxation on DEVELOPER's Property. ARTICLE IV IMPROVEMENTS AND PERFORMANCE REQUIREMENTS 4.1 DEVELOPER intends to construct or cause to be constructed Improvements on the Land that is in the Reinvestment Zone and to locate Tangible Personal Property at such Improvements. Nothing in this Agreement shall obligate DEVELOPER to construct the Improvements on the Land or to locate Tangible Personal Property thereat, but said actions are conditions precedent to tax abatement pursuant to this Agreement. 4.2 DEVELOPER agrees to the Commencement of Construction no later than the beginning of the First Year of Abatement. 7 4.3 DEVELOPER agrees, as good and valuable consideration for this Agreement, that construction of the Improvements by DEVELOPER will be in accordance with all applicable federal,state,and local laws, codes,ordinances,rules,and regulations. 4.4 DEVELOPER agrees to maintain the Improvements and the Premises during the Term of this Agreement in accordance with all applicable federal, state and local laws, codes, and regulations in all material respects, or shall diligently pursue the cure of any material non- compliance. 4.5 DEVELOPER agrees to file a copy of construction plans for the Project Improvements and Facility in the office of the County Judge, which shall be deemed to be incorporated by reference herein and made a part hereof. 4.6 The COUNTY, its agents and employees shall have the right of access to the Premises during and following construction at reasonable times and with reasonable notice to DEVELOPER, and in accordance with visitor access and security policies of DEVELOPER, in order to inspect the Improvements and ensure that the construction of the Improvements are in accordance with this Agreement and all applicable federal, state and local laws and regulations (or valid waiver thereof). ARTICLE V EMPLOYMENT AND JOB CREATION 5.1 DEVELOPER agrees to annually employ a total number of FTE's as set forth below which includes,but is not limited to, engineers,technicians, administrative, and clerical staff: Year Employee Count 1 25 2 100 3 300 4 500 5 700 6 1,000 7 1,200 8 1,400 9 1,600 10 1,800 8 5.2 On or before March 31,2027 and March 31 of each year thereafter, DEVELOPER shall deliver to COUNTY documentation, including, but not limited to, Texas Workforce Commission quarterly reports, demonstrating that DEVELOPER met the employment and job creation targets for the preceding year. ARTICLE VI DEVELOPER'S DUTIES AM)OBLIGATIONS 6.1 DEVELOPER shall, before August l st of each calendar year that the Agreement is in effect, certify in writing to COUNTY that it is in compliance with each term of the Agreement, using the Certificate of Compliance form attached hereto as Exhibit"C".The submission of these reports shall be the responsibility of DEVELOPER and shall be signed by an officer of DEVELOPER. Current year paid tax receipts shall be attached to the form as an exhibit. 6.2 DEVELOPER shall annually render the value of new Real Property and Tangible Personal Property to BCAD and shall provide a copy of the same to the COUNTY upon written request. 6.3 It shall be the responsibility of DEVELOPER,pursuant to Section 11.43 of the Tax Code,to file,on or before April 30,an annual exemption application for the new Property with the Brazos County Chief Appraiser using the form attached hereto as Exhibit "D". A copy of the respective exemption application shall be submitted to the COUNTY upon request. 6.4 During the Term of this Agreement, DEVELOPER shall not allow the ad valorem taxes owed to the COUNTY on the Property owned by DEVELOPER,or any other property owned by DEVELOPER and located within the COUNTY to become delinquent beyond the date when due, as such date may be extended to allow for any protest of valuation or appeal. Nor shall DEVELOPER fail to render for taxation any property owned by DEVELOPER and located within the COUNTY. 6.5 During the Term of this Agreement, DEVELOPER shall not convey all or part of the Improvements to the Texas A&M University System or other third party, with the exception of DEVELOPER's Affiliate, without the prior written consent of the COUNTY, which written consent will not be unreasonably withheld, conditioned or delayed. 6.6 During the Term of this Agreement, DEVELOPER shall not default on the Land Lease. 9 6.7 DEVELOPER shall allow COUNTY reasonable access, during normal business hours, and with reasonable notice to examine its records and books and all other relevant records related to DEVELOPER's compliance with the performance requirements of this Agreement. 6.8 DEVELOPER shall keep the Premises insured against loss or damage by fire or any other casualty at full replacement value by purchasing insurance or through a self-insurance program. DEVELOPER shall furnish the COUNTY with either a certificate of insurance or documentation of its self-insurance program. - 6.9 DEVELOPER's failure to meet its performance requirements, duties, and obligations under this Agreement shall release the COUNTY from all obligations in this Agreement if breach has not been remedied within sixty (60) days after written notice from COUNTY or otherwise mutually agreed upon reasonable timeframe. ARTICLE VII DEFAULT AND TERMINATION 7.1 This Agreement shall terminate upon any one or more of the following: (i) by mutual agreement of the Parties; (ii) expiration Date; or (iii) by the COUNTY, if DEVELOPER suffers an event of Bankruptcy or Insolvency. 7.2 The COUNTY or DEVELOPER shall have the right to terminate this Agreement in the event the other Party breaches any of the terms or conditions of the Agreement and any such breach is not cured within sixty (60) days after written notice by the non-breaching Party or in accordance with Section 7.3 herein. 7.3 If DEVELOPER should default in the performance of any obligation of this Agreement, the COUNTY shall notify DEVELOPER in writing, and DEVELOPER shall have sixty (60) days from receipt of the notice in which to cure any such default. If the default cannot reasonably be cured within such sixty (60) day period, and DEVELOPER has diligently pursued such remedies as shall be reasonably necessary to cure such default, then the COUNTY has the right to extend the period in which the default must be cured for additional sixty(60)day periods until such default is cured. 7.4 It is agreed by the Parties that if a particular action required in this agreement is to be performed by a certain date, and such action is not performed by the required date in the first instance but is then performed before the end of the applicable cure period, then the action shall be deemed to have been performed on time in the first instance,with no effect given to the initial delay. 10 7.5 If DEVELOPER fails to cure the default within the time provided, as specified in Sections 7.2 and 7.3 or as such period may be extended, the COUNTY shall have the right to terminate this Agreement by providing written notice to DEVELOPER or, in the alternative, the COUNTY shall have the right to amend this Agreement in accordance with Section 11.3 herein. 7.6 In the event DEVELOPER elects not to proceed with the Project as contemplated by this Agreement, DEVELOPER shall notify the COUNTY in writing, and this Agreement and the obligations on the part of both Parties shall be deemed terminated and of no further force or effect. 7.7 If DEVELOPER sells or otherwise conveys without written consent from the COUNTY the Property or any portion of the Property to a third party, other than an Affiliate as defined herein, prior to the Property obtaining a minimum Incremental Taxable Value of FIVE BILLION DOLLARS ($5,000,000,000.00), this Agreement shall terminate as of the conveyance date and the COUNTY shall have no further obligations thereunder. 7.8 In the event a Party defaults, then the other Party shall have available to it all remedies at law and equity. ARTICLE VIII RECAPTURE OF TAX REVENUE 8.1 In the event DEVELOPER(i)DEVELOPER defaults on its obligations under this Agreement and the COUNTY exercises its right to terminate this Agreement as described in Section 7.5; (ii) has delinquent ad valorem taxes owed to the COUNTY, and does not cure such delinquency within sixty (60) days after written notice from the COUNTY (provided DEVELOPER retains its right to timely and properly protest such taxes or assessment);or(iii)has an event of Bankruptcy or Insolvency then DEVELOPER shall be in default of this Agreement. As liquidated damages in the event of such default, DEVELOPER shall, within thirty (30) days after demand,pay to the COUNTY all taxes with respect to the three (3)years directly preceding the date of the notice of default which otherwise would have been paid by DEVELOPER to the COUNTY without the benefit of the tax abatement under this Agreement for the property subject to this Agreement,plus interest at the statutory rate for delinquent taxes as determined by Section 33.01 of the Tax Code but without penalties. 8.2 The Parties acknowledge that actual damages in the event of default and termination by the COUNTY_would be speculative and difficult to determine. The Parties further agree that the amount of abated tax, including interest, as a result of this Agreement shall in accordance with the above provisions of this Article, be recoverable against DEVELOPER, its successors and assigns and shall constitute a tax lien against DEVELOPER's Property, and shall become due, owing, and shall be paid to the COUNTY within thirty (30) days after notice of 11 termination. 8.3 Upon termination of this Agreement by the COUNTY, the amount of liquidated damages set forth in Sections 8.1 and 8.2, shall become a debt to the COUNTY as liquidated damages, and shall become due and payable not later than thirty (30) days after a notice of termination is provided. The COUNTY shall have all remedies for the collection of the abated tax described in Section 8.1 provided generally in the Tax Code for the collection of delinquent property tax, but without penalties. The computation of the abated tax for the purposes of the Agreement shall be based upon the full Taxable Value of the new Tangible Personal Property without tax abatement for the applicable years for which recapture is required as set forth above and in which tax abatement hereunder was received by DEVELOPER, as determined by the BCAD,multiplied by the tax rate of the years in question, as calculated by the Brazos County Tax Assessor- Collector. The liquidated damages shall incur interest as provided for delinquent taxes and shall commence to accrue after expiration of the thirty (30) day payment period. ARTICLE IX EVENTS OF FORCE MAJEURE 9.1 If DEVELOPER's performance of any obligation or obligations under this Agreement is interrupted, delayed, or prevented by any contingency or cause beyond the control of DEVELOPER,then DEVELOPER may be excused by the COUNTY from the performance of any such obligation or obligations during the period of time that DEVELOPER is reasonably unable to perform such obligation or obligations as a result of such contingency or cause, and no default will have occurred with respect to such circumstances. Contingencies or causes beyond the control of DEVELOPER include,without limitation: (1) Acts of God, or the public enemy, any natural disaster, war, riot, civil commotion, insurrection, fires, explosions, accidents, floods, and labor disputes or strikes; (2)To the extent it affects the DEVELOPER's ability to perform a non-monetary covenant or obligation under this Agreement: (a) A change in a governmental law or regulation if DEVELOPER complies with the changed or revised Iaw or regulation within the time limits, and in the manner, provided by such changed or revised law or regulation; and (b) A delay occasioned by the fact that supplies or materials are not reasonably available or the fact that a contractor or subcontractor is delayed in performing services and in either case the circumstance is not directly or indirectly caused by the acts or omissions of DEVELOPER. 12 9.2 If DEVELOPER gives written notice to the COUNTY that DEVELOPER cannot perform one or more of DEVELOPER's obligations because of Force Majeure, within ten (10) days of the event of Force Majeure, the COUNTY may, by written notice to DEVELOPER, suspend one or more of DEVELOPER's obligations, in whole or in part, for the time and to the extent necessary to allow DEVELOPER to overcome the Force Majeure and resume performance thereof. ARTICLE X INDEMNIFICATION 10.1 DEVELOPER hereby agrees to waive all claims, release, indemnify, defend and hold harmless the COUNTY, and all of their officials,officers,agents and employees, in both their public and private capacities,from and against any and all liability,claims, losses,damages,suits, demands or causes of action, including all expenses of litigation and/or settlement,court costs and attorney fees which may arise by reason of injury to or death of any person or for loss of, damage to, or loss of use of any property occasioned by the error, omission, or negligent act of DEVELOPER, its officers,agents, employees or Affiliates arising out of or in connection with the performance of this Agreement, and DEVELOPER will at its own cost and expense defend and protect the COUNTY from any and all such claims and demands. The indemnification obligation herein provided shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for DEVELOPER or any contractor or subcontractor under workman's compensation or other employee benefit acts. ARTICLE XI MISCELLANEOUS 11.1 Incorporation of Recitals. The determinations recited and declared in the preambles to this Agreement are true and correct and are hereby incorporated herein as part of this Agreement. 11.2 Entire Agreement. This Agreement, including any exhibits hereto, contains the entire agreement between the parties with respect to the transactions contemplated herein. 11.3 Amendments. Any amendment,alteration,or termination of this Agreement must be in writing and signed by all Parties. 11.4 Assignment. DEVELOPER may not assign this Agreement without the prior written consent of the COUNTY, whose consent shall not be unreasonably withheld. If the COUNTY consents to Assignment, the Agreement will be binding upon, inure to the benefit of, and be enforceable by the Parties and their respective successors and assigns. 11.5 No Waiver. Failure of either Party, at any time, to enforce a provision of this Agreement,shall in no way constitute a waiver of that provision,nor in any way affect the validity of this Agreement,any part hereof, or the right of either Party thereafter to enforce each and every provision hereof. No term of this Agreement shall be deemed waived or breach excused, unless the waiver is in writing and signed by the party claimed to have waived. Furthermore, any consent 13 to or waiver of a breach will not constitute consent to or waiver of or excuse of any different or subsequent breach. 11.6 Notice. Any notice required or permitted to be delivered hereunder shall be deemed received upon the earlier of(a) actual receipt or (b) three (3) days thereafter sent by United States Mail,postage prepaid,certified mail,return receipt requested,addressed to the Party at the address set forth below,or such other address as is designated by the applicable Party from time to time, or on the day actually received as sent by courier or otherwise hand delivered. The contact information for each Party is as follows: If intended for the COUNTY, send to: If intended for the DEVELOPER, send to: Brazos County America's Foundry Bryan LLC Attn: Duane Peters, County Judge Attn: Legal Department 200 S. Texas Ave., Ste. 332 legal@americasfoundrybryan.com Bryan, Texas 77803 11.7 Applicable Law and Venue. This Agreement is made and shall be construed and interpreted under the laws of the State of Texas. Venue for any Iegal proceedings shall lie in State courts located in Brazos County,Texas. Venue for any matters in federal court will be in the United States District Court for the Southern District of Texas,Houston Division. 11.8 Severability. In the event any provision of this Agreement is illegal, invalid, or unenforceable under applicable present or future laws,then it is the intention of the Parties that the remainder of this Agreement shall not be affected thereby, and it is also the intention of the parties to this Agreement that in lieu of each clause or provision that is found to be illegal,invalid, or unenforceable, a provision be added to this Agreement which is legal, valid and enforceable and is as similar in terms as possible to the provision. 11.9 Third Parties. The COUNTY and DEVELOPER intend that this Agreement shall not benefit or create any right or cause of action in or on behalf of any third-party beneficiary, or any individual or entity other than the COUNTY and DEVELOPER or permitted assignees of the COUNTY and DEVELOPER, except that the indemnification and hold harmless obligations by DEVELOPER provided for in this Agreement shall inure to the benefit of the indemnitees named herein. 11.10 No Joint Venture. Nothing contained in this Agreement is intended by the parties to create a partnership or joint venture between the Parties, and any implication to the contrary is hereby expressly disavowed. It is understood and agreed that this Agreement does not create a joint enterprise, nor does it appoint either Party as an agent of the other for any purpose whatsoever. Except as otherwise specifically provided herein, neither Party shall in any way assume any of the liability of the other for acts of the other or obligations of the other. 11.11 Employment of Undocumented Workers. During the term of this Agreement, DEVELOPER agrees not to knowingly employ any undocumented workers and, if convicted of a violation under 8 U.S.C. Section 1324a (f), DEVELOPER shall repay to COUNTY all taxes 14 abated under this Agreement as of the date of such violation within 120 days after the date DEVELOPER is notified by COUNTY of such violation. DEVELOPER is not liable for a violation of this section by a vendor or subcontractor with whom DEVELOPER contracts. 11.12 Authorization. This Agreement was authorized by resolution of the County Commissioners of Brazos County at a meeting authorizing the County Judge to execute this Agreement on behalf of the COUNTY. 11.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original, but all of which constitute one instrument. 11.14 Right of Offset. The COUNTY may at its option, offset any amounts due and payable under this Agreement against any debt (including taxes) lawfully due to the COUNTY from the DEVELOPER,regardless of whether the amount due arises pursuant to the terms of this Agreement or a Related Agreement or otherwise and regardless of whether or not the debt due the COUNTY has been reduced to judgment by a court. 11.15 No Presumption Regarding Drafter. COUNTY and DEVELOPER acknowledge and agree that the terms and provisions is Agreement have been negotiated and discussed between COUNTY and DEVELOPER, and that this Agreement reflects their mutual agreement regarding the subject matter of this Agreement. Because of the nature of such negotiations and discussions, it would be inappropriate to deem either COUNTY or DEVELOPER to be the drafter of this Agreement, and therefore no presumption for or against the drafter shall be applicable in interpreting or enforcing this Agreement. 11.16 Conditions Precedent. This Agreement shall not be effective until such time as: 1. This Agreement is fully executed by both the COUNTY and DEVELOPER; and 2. DEVELOPER has finalized its Land Lease with TAMUS to lease the Land further described in Exhibit"B". 11.17 Compliance. DEVEOPER agrees that it will comply with Section 176.006 of the Texas Local Government Code, as amended,to the extent said statute applies to this Agreement. For instructions on how to comply with Section 176.006 of the Texas Local Government Code please go to https://www.ethics.state.tx.us/forms/conflict. 11.18 Paragraph Headings. The paragraph headings contained in this Agreement are for convenience only and will in no way enlarge or limit the scope of the meaning of the paragraphs. 11.19 Right to Renegotiate. The Parties reserve the right to renegotiate this agreement in the event there is a significant change or circumstances in the scope of the Project. SIGNATURE PAGE TO FOLLOW 15 THE UNDERSIGNED AUTHORIZED REPRESENTATIVES OF THE PARTIES have executed this Agreement to be effective as of the Effective Date. BRAZOS COUNTY: ATTEST: APPRO D: 9i'I�' Kar McQueen,County Clerk Duane eters,County Judge AP' • : . O FO . Bruce Erratt, General Counsel AMERICA'S FOUNDRY BRYAN LLC APPROVED: ie/‘4A- /044( Brendon Bula,America's Foundry Bryan's CFO APPROVED AS TO FORM: By: Name: Title: 16 EXHIBIT"A" DESCRIPTION OF RELLIS REINVESTMENT ZONE Na 1 A 288 acre parcel of land,more or less,said parcel being out of a 1,991.39 acre tract of land,said tract being situated in the James Curtis,Jr.Survey,Abstract No. 12,the John Williams Survey,Abstract No.237,and the Thomas F.McKinney Survey,Abstract No.33,Brazos County,Texas and more particularly described in the certain Deed Without Warranty dated April 30, 1962 and recorded in Volume 219,at Page 210,of the deed Records of Brazos County,Texas. • • n d`'�3 t ' ^R fir: .+• ..+r.„:w , -"� *. .,'am 5✓ '1K t 3�?� �,t ae- e � 'z, ?�v.xtr tit. -t . i' ^a�ay".st 'rtY sr' �i.^. 'S, Zi "F t: k : � fit 1�s 71 Sys •» . r� '' �'.� w - re, c s 'k'' . • a 'litkliz-F,:7"7';',;;;:4,,,,;,•,:•!•,:.':St• il ;,, , '°.^�. f '* ,1 S 1,1�ry t y e ,• .r'r'ti �✓- ,k m,5,, y ry ,`: �r, ..''y k f �4�. LEGEND . • x * �► ,.....1.991-ACRE.1RACT OF k .f �� � - h REWS.-CAMPIMS �k ,,`4 4 v as „ `' 0 ,7 i8ZZ1 BOUNDARY -�.� � �..a.u +i�s' .,i� �..'.�.., :.. ,.w.,.rw_,�:.e ..._t:.saae....a.., .. • RELLIS REINVESTMENT • ZONE 1(RRZ1) LOCATION EXHIBIT .. Jts,p 18,2024 KlIT ey Flom l • f • 17 • i EXHIBIT"B" LEGAL DESCRIPTION OF THE LAND r CRFIELD NOTES DESCRIPTION '`SURVEYING 288AACREIRACT JAMES CORES AL LEAGUE SURVEY,ABSTRACT12 BRYAN,BRAIDS COMM,TEXXAS A FIELD NOTES DESCRIPTION OF 288.0 ACRES IN THEJAMES CURTISJR LEAGUE SURVEY,ABSTRACT 12,IN BRYAN,DRAMS MUM,'OAS,BEING A PORTION of THE REMAINDER OF A CALLED 1991.39 ACRE TRACT Of LAND DESCRIBED tN A DEED FROM THE UNITED STATES OF AMERICA III THE BOARD OF DIRECTORS OF THE AGRICULTURAL AND MECHANICAL COLLEGE OF TEXAS,DATED THE 3Ow OF APRIL,1962 AND RECORDED IN VOLUME 219,PAGE 2111 OF THE DEED RECORDS OF BAAZOS CDUNTY,TEl1A5 warn;SAID 288.D AtAES BEING MORE PARTICULARLY RSCRIBEO BY MEMES MD BOUNDS AS FOUDINS: COMMENCING at a 4'x4°concrete right-of-way monument found in the southeast right-of-way fine of State Highway 21 (a variable width right-of-way per TXDtT right-of-way plans and Volume 1157,Page 889 of the Official Records of Brazos County,Texas),same being the northwest caber of said remainder of 199139 acre tract and the northeast Corner at a called 50.67 ate WO al!arid deictibed in a deed to Dorothy Ann Pen dra Ulabay recorded in Volume 1135,Page 171 (OHBC1t; THENCE,with the common lineot said remainder of 1991.39 acretractand said Otabay tract 542°20'33"W.at a distance of 37951 feet passing a 112 inch iron rod with plastic cap stamped"STRONG 496r found at the southwest corner of an electrical easement recorded in Volume 18525.Page 170 of the Official Pubfrc Records of Brazos County,Texas(OPR8C1) and the northwest corner ota proposed 10D'wide electrical easement and continuing fora total d stance of 569.12feetto a ll2 inch non rod with plastic cap stamped'STRONG 4961'found at the southwest carnerof said proposed easement and the POINT OE BEGINNING hereof; THENCE,thhrnrgh said remainder of 1991,39 acre tract.along the south line of said proposed electrical easement,the following two 121 courses and distance. 7) N 74'O9'25"E,a distance of 1145.44 feet to a 1/2 inch iron rod with plastic cap stamped'STRONG 496r found tor an angle point in said fine-,and 2) N 75"54',S2"E,a distance of 529.82 feet to a 112 inch lien rod with plastic cap stamped"SI RUNG49b1' found in the southwest line of a called 11.499 acre ground lease site retardedin Volume a 17297,Page 42 (OPRBCT)at the southeast corner of said easement,from which a 1/2 inch iron rod found in the southeast line of State Highway 21,at the northwest corner of said 11.499 acre tease site;bears N 13'ar ar w,a distance of 261.41 feet !(Page 24-6A.dao1 18 THEME,with the southwest Tine of said 11.499 acre tease site.513'3111"E,fora distance of SOS.51 feetto a Uefndt iron rod with plastic cap stamped 1E55NER'found at the southwest comer of said lease sitz THENCE,with the southeast Rae of said 13499 acre lease site,N 76°2V 29"E,far a distance of 49030 feet to a 1R inch iron rod set tail Cods set with blue plastic cap stamped'KERR SURVEY1N11 for the northeast cornet hereof,from which a 112inch iron rod with plastic cap stomped SNE fowid at the southeast co ner of said lease site bearsN 76°28'29'E, a&stance of'159.71 feet; DANCE,through said remainder of 199339 acre tad,the flowing five(5)courses and distances; 1) s Or l53R'E,a ddistanceof 2,20638 feet to 112 inch von rod set; 2) 5 00°21'➢5•W,a&stance of 1,694.90 feet to a 1f2 inch iron rod set: 3) 51r 55'29°E.a distance of 1,66036 feet to a U2 inch iron nod set for the southeast corner tiered 4) 569'26'12*W,a if stance of 536.40 feet to a If2 inch iron rod set for the most southerly corner hereof;and 5) N 22'20'38"W,a distance of 684.78 feet to a lt2 inch hotrod set in a curie on the easts*de of Pitts toad. from which a 112 inch iron rod found bent at the south end of said awe bears 51D°28'32"W,a dmrd distance of 144.62 tut; TNEEm along the northeast side of Pitts Road,with the northeast line of a railed 3.98 acre rightmf-was easement for toad widening recorded in Volume 1352.Page 223(ORM ),the following frau(4)courses and distances: 1) with a curve to the left,having a radius of 133,41 feet,an art length of S8,82 feet,a deha angle of Mir 35',and a chord which bears N34°58'25"W,a hstanre of 5834 feet,to a t12 inch iron rad found; 2) N 47'33.14'W,a distance of.2,64.93feet to a 112 inch iron rod foueid bent 3) N 4Y12'44'W,a disteam of 1,989.64feet to a 112 inch item rod found;and 4) N 32o Or 05'W.a distance of 37234 feet to a 1/2 hutch Iron red set an the southeast side of Kuder Road for the west caner hereof; 1HENCE,along the southeast side of deicer Road,with the southeast line of said rrghtmf-wag easement,N 43'04'36".E. for airtiantc of 5133.64fcct to a 1/2 inch iron rod found bent ot Mt northeast earner of said right of-wag casement THENCE,along the northeast tine of said right-of-wag easement,N 40'D8'tt2"W.fora dlstan ce of34,61feet to a 1f2inch iron rod set in the northwest line of said remainder of 199339 acre tract, 2IPage 24-623.dnot 19 rr _ y1 mum wifhhthe northwestbrie of said remainder of199139a m tract sambaing the southeast line of said Plahaybad. the following three(3)muses and distances: 1) N 41°(13'25'E,a distance of 334.29 feet to a point,from which a 3 inch tripe fence corner post found bears S 53°20'15"19,a distance of OAS feet; '2) STY 44'fir W.a distance of 54.49 feet to a oche,from which a 3 inch pipe fence miner post found bears 1105'36'10'E,a distance of 139 feet;and .3) N42'20'33'E•a distance of1,343.26 feet to the POINT OF BEGINNING hereof and containing 288.0aces; more or less. Surveyed on the rood May 2024 unto mg supervisiaL See piatprepared May 2024 for other information.The hearing basis for this survey is based on the'Texas Slate Plane Coordinate System of 1983(NA083),Central Zone,Grid North as established from GPS observation using the Lake Smartnet NAM)(02011)Epoch 2010 Multi-gear CORS Solution 2 (MYCS2).Distances described herein are surface distances.To obtain grid distances(not grid areas)divide by"a combined scale factor of 1.00010722556875(calculated using GEO10128).Reference drawing:24-623.Edr hit, • co.4ti i to 5.131t34 I MICHAELKflrVETSKr t+ ' , T Michael X s a d31 Registered Professional Land Surveyor No.6531 1pc"$sgi,""0 KERR SURVEYING Herr Surveying;LLC 11718 Briarnes'Or.Began.TX T7802 Office:OM)268-3195 Web:vAinvirerdancturveWrig cyEy Surveysalkerrsareeuincsnet i TRPELS Arm No.100113500 Ways 24.62:3.docx 20 , , ...._ • [ . -.. ..,,,,.•90.?..oi 5,,-,....„,..•*,A''' row. .,. .,. f \..., ........i. 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EXHIBIT"C" STATEMENT OF COMPLIANCE WITH AGREEMENT FOR TAX ABATEMENT WITH AMERICA'S FOUNDRY BRYAN LLC IN CITY OF BRYAN RELLIS REINVESTMENT ZONE NO. 1 THE STATE OF TEXAS § COUNTY OF BRAZOS § AMERICA'S FOUNDRY BRYAN LLC ("DEVELOPER")hereby certifies any improvements on the Property, as called for in the above referenced Agreement, have been completed and constructed in every material respect pursuant to said Agreement.DEVELOPER further certifies that it has complied with all applicable and material terms of said Agreement. Signed this day of ,20_ AMERICA'S FOUNDRY BRYAN LLC By: Name: Title: Any above described improvements have been accepted by the Brazos County, Texas as having been constructed in compliance with the above referenced Agreement, and that pursuant to said Agreement the partial exemption from taxation shall commence on January 1, 20 continuing through the year 20 ,which will be the last year that the property will be entitled to exemption from taxation in accordance with this Agreement, and that the taxable value of the Premises for such period of time shall be the taxable value as finally determined, following any applicable contests and appeals, by the Brazos County Appraisal District on January 1st of each year of the term of the Agreement. Signed this day of ,20_ By: BRAZOS COUNTY, TEXAS Duane Peters, County Judge ATTEST: Karen McQueen, County Clerk 22 EXHIBIT"D" ''3a�r a,: � 31 - rr»�✓r44 "'€ -� e},r �`':"Farm 33 : a � xis Comptroler fS �lf'A ltfS , �dI1 fi .,.».w._,Cl'd14 41 s.•. :..„Cans 144T.*.af Application for Property Tax Abatement Exemption Appraiear 6-strict Name Phiase(area code and rxaaberJ Appr Cdy,State.ZIP Code GENERAL IN PIS:This application Is for use in doming property tax exemptions pursuant to Tax Code Section 1 t.2e,A property owner who ties established a tax abatement agreement under Tax Code Chapter312,Property Redevelopment and Tax Abatement Act,is entitled to e:mnmption tram taxation by an incorporated city or town or other taxing unit of el or part of the vahre of the property as provided by office agreement FILING INSTRUCTIONS:This docummtt and all supporting documentation mast be filed with the appraisal district trt the county which the Property is taxable.Do not file this document with the Texas Comptroller of Pubic Accoui.A directory silt contact information for appraisal district agrcss may be found on the Oorrsitroler's web-cite. APPUCATION DEADLINES:The completed application and supporting documentation must be fired beginning Jan.t end no later than April 3D of the year for wtudt an exemption is requested.For good cause shown,Cue chief appraiser may extend Cue daadllne for tiling the application by cur tten osier tar a single period not to exceed eo days. ANNUAL APPLICATION REQUIRED:An application for this exemption most be filed each year.C information has not changed arxiror agreement(s)were not modelled,copies of the agreements)are not required lobe attached. OTNER IMPORTANT INFORMATION Pursuant to Tax Code Sec.11.45,the chief appraiser may request additional information.The adds Tonal information must be provided wrthitt 30 days of the request or the application is denied.For good cause shown,the chief appraiser may ex the dezrlltrio�r furnishing Cue additional irdomration by written order for a single period not to exceed 15 days, State the tax year for which you are applying. TaY�r Did the applicant own the property that a the subject of thus application on Jan.t of the tax year? , Yes 7L1. SECTION 1:Property;Owner/Appticarit The applicant is the following type of property owner:(check one): Individual 0 Partnership .71]Co �ration Other(s pecdyJ. •. llama of Property Oerier `tSiivatb tJcarse:Perarmal tQ Cer¢Ticafe'. Sodar Security Number or Federal 7ex,LA Nrumbv' ', t "�� .r• ...��' � S �� �4��r � e ���4WD ,, Physrcal Address,CitY State ZIP Cade - ...._..- Phase(area code a d number) Erna Address ..4 fh it rig Address of Property Owner(if diffsrarrt from the physical address pmvklad above) MaangACdre s.Cir,r Slate.ZIP Coda 23 a° c a ,•� r �Ol fpTIO�B2O�Pi2��1 ACY:413I15 :.F B SEC71ON Z A ifhdt€zed Reprpsentatne, ,. . . If you ere an i divihfuhd property owner fifatg tltia application an yea ohm behalf aka to eedicn 3;all other app6ea.tbt are required b corhhplete section 2 Please Gndrea�the basin for yea offbeaty to represent the property owner a bTmp this appliaeRm: ,t-'`^Officer of the company 0 General Partner of the company AEauney for prepcnty w Der Agent for tax tnaSare appctmted under Tax Code Section t111 with completed and sued Form 5G-152 `:Otter and e¢lain basis _ Flovida the Wowing infanrrha ion for the individual with are legal authority toad fa are property owner in t is tnshmr. Nana a Putoeatl rephesertsara, Drtvm txase,Persasar to or Saaal s^rx:rty reurc v' Takcrktbcr�tl Prtnaiy Phae raunaer(aree cute and anr6eq Ertlda AXxwe . <- • tr�xg Mtum Ctly smm aP Dade SECT tN l 3:Property DesaipYron .K ._ Asvide the descriptive trlanaaien requeand below for the property that re the eutryect of this appficetim.Amide the appraisal di strict account number{d Imawn)or attach a tax bti a copy of epprareal a far or 6 correrperzlenoa concerning&a aaamt b. ............._,..... .......... ._'...., ... .. .-... .........._..........____._._.. .,w... vnyshrmk:me®fteonee!aaa meP.anosy.rayrsire,ZIPrme �i" dlatllLt acaaurtt number g ima ) ....__.'. ......... .....: >. ?.€:.....: Legal Deecriptio{L h •4 t .- n yM .? - F Was award-poxered erret y daaae nsta�d or constructed: • an a parte3 of real property under an abatement agreement; t a loca6cn wtlhah 25 nautical odes tithe boundaries of a rnr6ary aviator ba sty locoed in this slats;and • onor afar Sept1,20fi7 Yes X' Alo it yes,woe the w"ad-poached energy device ahs',ali�d or carrsirucled as pars clan expansion ce repowering d am ex ng project?-. Yeses;, do lSECOYes'vON4:TaringUrutnthathaveAgreedto'AbattTaices _ t 2.7 For ear#taxing unit idantfied,attach copies of abatement agreements unless you prodcrusfy appted fa and were granted the- he abatement and no dtsngea Crave occwad and/or iheagreemeni(s)were trot moddied. `' ,: ` t`r h3y fFacaaihd'mmoontrsstourrainRcmmi+rral(ertnnrascgarTtffio 4 , 24 (' x 'Iseaas oile Accotln r� m r 6 SECIION 5:Abaterttent(s)Quo one. t b this a amtinuation at an existing abatement agreement? r Y Yes IA No 2. Are She terms and duration of each taxing unit's agreement differed or identical? E &rent Idenei al li df6erent please copy this form for each taxing unit and complete section 5 for each unit In tine area where taxahg rants are li•'*+ht,please cede the taxing writ being summarized. N iiehtic&l please deacrbe the nature of the abatement agaaements gar yew by caepaNt9 ftribwig : Lump sun esornptlorr of 3gifq • Pamentaga exemption l'771 ','_(1 Other fAdach a statement&welling ere method of ca'eutadrrg abasement Amide dollar value to be exrrrpard this year) S. Does the agreement abide taxes an personal property! Yes r No A. Are you incmnp5et ce with the agreement? Na lino.attach a statement explaining the mason for none lance. SECI1ON6rAdhihionalRequiredDocttmentatmon.._,.•., The fallowing documents must be included with this apgficatirn • copies of abatement agreements.rsdess the abatement was previously grand and no changes have occurred andler the agrewmertt(s)were not • a statement describing the method of calculating the abatement d 3 is not a lump sum or percentage exemption(provide the dollar amount to be exempted this year):and • a statement explaining the reason far noncompliance of applicants nal in conmptance with an abatement agreement SECTION7:Cerhf©Licht antiSlgrrature y NDRCE REGARDING PENALTIES FOR NAMING OR FILING AN APPLICATM)N CONTAINING A FALSE STATEMENT:N you moire a false statement on thus tdrra,you could be found guilty of a Wass A misdemeanor or a state)sal tefony ender Penal Coda section 37td .�,....,_.: .._.v .:.+. __.....r. ......... ,,,,..c..;,,....�...,,,.,,....�:� .._.... .,�..sonar oraifdm the Waxing: Paned Rene or Progeny Owlet or wormed Refxrhseotalve ...�.. _•.. ..�•..• t ghat each tact Contained in this emanation is true and correct 2 that the praperfy described hi this applsatixr meets the qualifications under Texas low for the exemptionloaned;and 3 hat I'rare read and understand the Notice Regardxrg Penalties for Making or Firing an Apphcarion Ccrrta@turg a TaEse Smartt StgiatJre or Progeny Ohirrerm wmaduae Peorarertethe Dire . If the property awtheris a c,Ynpany or other legal a tity(not an ardrrldual),the Federal Tax I.D.Number is to be provided Disclosure of your&real security number(SSNe may be n=gtir a and is authorized by law far the purpose of tax admifistrebnn and idcnt5caticn at eery individual affected by apprv>ahn n All d2 LI&C.§6G5(c)(2)(C}{�i Tsc Cade Section 91.43(I)_Except as h tkor¢ad by Tax Code Section9L9s(b),a drivers Icenaa number,persanal ideation oertihoaia worrier,a sole)•ecurdy member presided in this applcatiun Ion an exemption filed with your county appraisal direct is confidential and not open to pubic inspection under Tex Code Section f1A�a). •.An email address of a member at the pubes could be cash under 6cvetr meat Carts Section 562.937;;ha/raver,by i neWding the email address on hits form, ca r m,you are affirmatively to its release under the 1'h�tic Inbmralien Act :• �-�°s'.,a 'c � r'Fo core vtdtazw Bert p�}y.{�p a •^,.. ::.. x'•# g_..3.3.:4�..�..._.=_._._.... .::yr) .....:._.�. .....9`.+ .�:i�,„e • �.:..._... https://bisfiles.co/sites/shared/forms/50-116.pdf 25 'A F'• TE 0 '. :i '‘V, / ' .. .\ 14:7."-. 1 6-1 I 0 '41'i' 1: (, �la r e_ific, : �TyOFB¢ BRAZOS COUNTY BRYAN, TEXAS APPOINTMENT The Commissioners Court of Brazos County does hereby approve the appointment of Dennis Hethcoat to the Brazos County Emergency Services District #1 Unexpired term ending December 31,2024. .---i a lag- /Duane Pe ers Date County Judge Regional Equipment Transfer MOU Between Brazos County Sub-Recipient and Texas A&M University (Veterinary Emergency Team,VET) Receiving Jurisdiction/Agency Purpose This Memorandum of Understanding(MOU)sets forth the terms,conditions and understanding between Brazos County,a subdivision of the State of Texas(Sub-Recipient)and the Texas A&M University,a member of the Texas A&M University System,an agency of the State of Texas,on behalf of its Veterinary Emergency Team, (VET) (Receiving Jurisdiction/Agency)regarding transferring and receiving equipment purchased with State and/or Federal grant funds. Duration This MOU shall become effective upon signature by the authorized officials from each party and may be modified, and/or terminated,upon mutual consent of both authorized officials. Certification This is to certify that the equipment being transferred was acquired by the expenditure of grant funds awarded to the Sub-recipient. The Jurisdiction/Agency certifies that they have received a copy of the Grantee Conditions and Responsibilities Memo(Attachment A)and have knowledge of,and are in compliance with the laws,rules and regulations of the grant,including compliance with all state and federal grant eligibility requirements. The Receiving Jurisdiction/Agency further certifies that they have received a copy of the Sub-Recipient's Grant Award(Attachment B)and agrees to be bound by all the contract covenants and exhibits to the Sub-Recipient's award and any modifications or amendments to that award.The Sub-Recipient certifies that all Grant Award documents and amendments are included in Attachment B. The Sub-Recipient and the Receiving Jurisdiction/Agency further certify that they are duly authorized and empowered by their governing body to enter into this agreement. Equipment being transferred: SEE ATTACHMENT"C" Sub-recipient Responsibilities: The Sub-recipient agrees to: Notify receiving jurisdiction/agency of any known modifications to applicable award requirements within 15 business days of receipt. Revised:June 2024 Regional Equipment Transfer MOU Receiving Jurisdiction/Agency Responsibilities: The Receiving Jurisdiction/Agency agrees to: • Maintain compliance with the requirements of federal and state granting agencies; • Maintain all aspects of the asset including property records,physical inventory,control system, maintenance procedures,records retention,disposition,and comply with all grant requirements; • Make available to federal and state granting agencies or the Texas State Auditor's Office,or designees of these agencies,any equipment items and related records upon request; • Ensure the Sub-recipient is notified by email at CountyJudge@BrazosCountyTx.gov when pass-through equipment is disposed of by the receiving entity in accordance with 2 CFR 200.313(e)and the Uniform Grant Management System(UGMS),Subpart C,Section_.32(e)Disposition; • Ensure the equipment is maintained in good working order; • Ensure a physical inventory is conducted every 2 years; • Ensure the equipment is used only as allowable under the grant;and • Ensure any deployable equipment will be made available during an event requiring a regional,statewide,or national response. Certified&Agreed by: e,A-2,05 C v tC4Y- Name of Sub-Recipient 0 ® v Sri-i {�.Q.\l Sls; 3 3 7 7 d. Street/Mailing Address,City,County,Zip ame and Tit J d a ua.4-4- Signature Date Certified&Agreed by: Texas A&M VET(Veterinary Emergency Team) Name of Receiving Jurisdiction/Agency Raymond Stotzer Pkwy Rm 81,4474 TAMU,College Station,Brazos,TX 77843 Street/Mailing Address,City,County,Zip Debra(Deb)L.Zoran, Professor and Director VET Printed Name and Title CKJuly 2,2024 Signs rem Date Date of Transfer: Sub-Recipient Signature Receiving Jurisdiction Signature Printed Name and Title Printed Name and Title Revised:June 2024 Peke.of IA Texas Department of Public Safety /14- X AP .. .!.--� ' 2010 Sub-Recipient Award \..........._.T,/ ° A for "�'"_ ..... '" '�' Brazos County Date of Award October 20,2010 1 Sub-Recipient Name:,and Address 2.Prepared by: Seals,Freddie 13,SAA Award Number: 10-SR 48041-01 4 Federal Grant Information Homeland Security Grant Program Federal Grant Title: (HSGP) State Homeland Security Judge Randy Sims Program(SHSP) Brazos County 200 South Texas Ave., Suite 332 Federal Grant Award Number: 2010-SS-TO-0008 Bryan,TX 77803 Date Federal Grant Awarded to TxDPS: August 1,2010 Department of Homeland Security Federal Granting Agency: FEMA Grant Programs Directorate 5 ' Award Amount and'Grant Breakdowns Grant Period: SHSP Award Amount (Federal) From: To: Aug 1, 2010 Jul 31, 2012 CFDA: 97.073 (The SAA must receive all invoices by the end of grant $199,238,00 period) 6.Statutory Authority for Grant:This project is supported under Department of Homeland Security Appropriations Act, 2010(Public Law 111-83). 7. Method of Payment: Primary method is reimbursement. 8. Debarment/Suspension Certification:The Sub-Recipient certifies that the sub-recipient and its contractors/vendors are not debarred,suspended, proposed for debarment,declared ineligible or voluntarily excluded by any federal department or agency and do not appear in the Excluded Parties List System at http://www.epls.gov.2.8.9029.0 9 Agency,Approval Approving TxDPS Official: Signature of TxDPS Official: Janice E. Bruno, Administrator ossoaze. -1- --. State Administrative Agency Texas Department of Public Safety 10 . Sub=Recipient Acceptance' I have read and understand the attached Terms and Conditions. Type name and title of Authorized Sub-Recipient official: Signature of Sub-Recipient Official: 11.Enter Employer Identification Number(EIN)/Federal Tax Identification Number: 12.Date Signed: 13.DUE DATE: December 4'2010 Signed award and Direct Deposit Form(if applicable)must be returned to TxDPS on or before the above due date. 2010 TERMS AND CONDITIONS Instructions: The Sub-recipient must: 1. Fill in the contact information and sign the Sub-Recipient Award 2. Certify they have read and understand the Terms and Conditions by initialing the bottom of each page. 3. Fill in the contact information located on Page 4. 4. Certify to the statements provided in Exhibits A and B and C located at the back of this document by filling in contact information and signing both exhibits. 5, Return all documents to the SAA In accordance with the date provided in the transmittal letter and/or in the agreement. Parties to Sub-recipient Agreement This Sub-recipient Agreement(includes the Sub-recipient Award and the Terms and Conditions)is made and entered into by and between the Department of Public Safety/State Administrative Agency,(DPS/SAA)an agency of the State of Texas,hereinafter referred to as "DPS/SAA,"and the funds recipient,hereinafter referred to as the"Sub-recipient." Furthermore,DPS/SAA and the Sub-recipient are collectively hereinafter referred to as the"Parties." The Sub-recipient Agreement is only an offer until the Sub-recipient returns the signed copy of the 2010 Sub-recipient Agreement in accordance with the date provided in the transmittal letter and/or in the agreement Sub-recipient Agreement Award. Sub-recipient must not assign or transfer any interest in this Sub-recipient Agreement without the express,prior written consent of the SAA. Overview, and Performance Standards All allocations and use of funds under this grant must be in accordance with the FY 2010 Guidelines and Application Kit for the Federal Grant Title specified on the Sub-recipient Agreement Award.All award Sub-recipients are required to have read,understood and accepted the FY 2010 Guidance and Application Kit as binding. Standard of Performance.The Sub-recipient shall perform all activities and projects entered into the SAA web-based grants management system approved by its Regional Planning Group/Urban Area Working Group and/or by the State Administrative Agency(SAA)as applicable. The Sub-recipient shall perform all activities in accordance with ail terms, provisions and requirements set forth in this Sub-recipient agreement,Terms and Conditions and the following Exhibits located at the end of this document: 1. Assurance—Non-Construction Programs,hereinafter referred to as"Exhibit A" 2. Assurance—Construction Programs, hereinafter referred to as"Exhibit B" 3. Certification, hereinafter referred to as"Exhibit C" Failure to Perform. in the event the Sub-recipient fails to implement the project(s)entered into the SAA web-based grants management system,or comply with any of this Sub-recipient agreement's provisions, in addition to the remedies specified in this Sub-recipient agreement,the Sub-recipient is liable to DPSISAA for an amount not to exceed the award amount of this Sub-recipient agreement and may be barred from applying for or receiving additional DHS/FEMA grant program funds or any other federal program funds administered by DPS/SAA until repayment to DPS/SAA is made and any other compliance or audit finding is satisfactorily resolved. initial Date Page 2 OF 17 DPS/SAA Obligations Measure of Liability.DPS/SAA shall not be liable to the Sub-recipient for any costs incurred by the Sub-recipient that are not allowable costs. Sub-recioient Agreement Funds Defined and Limit of Liat?iljty. The term"Sub-recipient agreement funds"as used in this Sub-recipient agreement means funds provided by DPS/SAA under the DHS/FEMA grant programs. The term"Sub-recipient's funds"or match funds as used in this Sub-recipient agreement means funds provided by the Sub-recipient. Notwithstanding any other provision of this Sub-recipient agreement,the total of all payments and other obligations incurred by DPS/SAA under this Sub-recipient agreement shall not exceed the Total Award Amount listed on the cover page of the Sub-recipient agreement. Sub-recipient shall contribute the match funds listed on the Sub-recipient Award page. Excess Payments. The Sub-recipient shall refund to DPS/SAA any sum of Sub-recipient agreement funds that has been paid to the Sub-recipient by DPS/SAA or that DPS/SAA determines has resulted in overpayment to the Sub-recipient or that DPS/SAA determines has not been spent by the Sub-recipient in accordance with this Sub-recipient agreement. No refund payment(s)may be made from local,state or federal grant funds unless repayment with grant funds is specifically permitted by statute or regulation. The Sub-recipient shall make such refund to DPS/SAA within thirty(30)days after DPS/SAA requests such refund. Suspensions In the event the Sub-recipient fails to comply with any of this Sub-recipient Agreement's terms,DPS/SAA may,upon written notification to the Sub-recipient,suspend this Sub-recipient agreement in whole or in part,withhold payments to the Sub-recipient and prohibit the Sub-recipient from incurring additional obligations of Sub-recipient agreement funds. Termination DPS/SAA's Riaht o Terminate. DPS/SAA shall have the right to terminate this Sub-recipient agreement,in whole or in part,at any time before the end of the Performance Period,whenever DPS/SAA determines that the Sub-recipient has failed to comply with any of this Sub-recipient agreement's terms. DPS/SAA shall notify the Sub-recipient in writing prior to the thirtieth(30th)day preceding the termination of such determination and include: 1. the reasons for such termination; 2. the effective date of such termination;and 3. in the case of partial termination,the portion of the Sub-recipient agreement to be terminated. Appeal will be made to the Deputy Director of Homeland Security,Department of Public Safety. Enforcement In taking an enforcement action,the awarding agency will provide the sub-recipient an opportunity for such hearing,appeal,or other administrative proceeding to which the sub-recipient is entitled under any statute or regulation applicable to the action involved. Initial Date Page 3 OF 17 Conflict of Interest No employee,officer or agent of the sub-recipient shall participate in selection,or in the award or administration of a contract supported by Federal funds if a conflict of interest, real or apparent,would be involved. fillonitoring Sub-recipients will be monitored periodically by federal or state agencies,both programmatically and financially,to ensure that project goals, objectives,performance requirement,timelines,milestone completion,budget,and other related program criteria are being met. DPS/SAA reserves the right to perform periodic office-based and/or on-site monitoring of the Sub-recipient's compliance with this Sub-recipient agreement's terms and conditions and of the adequacy and timeliness of the Sub-recipient's performance pursuant to this Sub-recipient agreement. After each monitoring visit,DPS/SAA shall provide the Sub-recipient with a written report of the monitor's findings. If the monitoring report notes deficiencies in the Sub-recipient's performance under this Sub-recipient agreement's terms,the monitoring report shall include requirements for the timely correction of such deficiencies by the Sub-recipient. Failure by the Sub-recipient to take action specified in the monitoring report may be cause for this Sub-recipient agreement's suspension or termination pursuant to the Suspension and/or Termination Section. Audit Audit of Federal and State Funds. The Sub-recipient shall arrange for the performance of an annual financial and compliance audit of Sub-recipient agreement funds received and performances rendered under this Sub-recipient agreement as required by the Single Audit Act(OMB Circular A—133;44 C.F.R. 13.26)and as outlined in Exhibit A. The Sub-recipient will also comply,as applicable,with Texas Government Code,Chapter 783, 1 TAC 5.141.et.seq.and the Uniform Grant Management Standards(UGMS),State Uniform Administrative Requirements for Grants and Cooperative Agreements. DPS/SAA's Right to Audit. DPS/SAA reserves the right to conduct a financial and compliance audit of Sub-recipient agreement funds received and performances rendered under this Sub-recipient agreement. The Sub-recipient agrees to permit DPS/SAA or its authorized representative to audit the Sub-recipient's records.The sub-recipient shall provide any documents,materials or information necessary to facilitate such audit. Sub-recipient's Liability for Disallowed Costs. The Sub-recipient understands and agrees that it shall be liable to DPS/SAA for any costs disallowed pursuant to financial and compliance audit(s)of Sub-recipient agreement funds. The Sub-recipient further understands and agrees that reimbursement to DPS/SAA of such disallowed costs shall be paid by the Sub-recipient from funds that were not provided or otherwise made available to the Sub-recipient pursuant to this Sub-recipient agreement or any other federal contract. Sub-recipient's Facilitation of Audit. The Sub-recipient shall take such action to facilitate the performance of such audit(s)conducted pursuant to this Section as DPS/SAA may require of the Sub-recipient. The Sub-recipient shall ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Sub-recipient and the requirement to cooperate is included in any subcontract it awards. Other Requirements A. During the performance period of this grant,Sub-recipients must maintain an Emergency Management Plan at the Intermediate Level of planning preparedness or higher,as prescribed by the Texas Division of Emergency Management(TDEM). This may be accomplished by a jurisdiction maintaining its own emergency management plan or participating in an inter jurisdictional emergency management program that meets the required standards. If TDEM identifies deficiencies in the Sub-recipient's plan,Sub-recipient will correct deficiencies within 60 days of receiving notice of such deficiencies from TDEM. Initial Date Page 4 OF 17 B. Projects identified in the SAA web-based grant management system must identify and relate to the goals and objectives indicated by the applicable approved project investments for the period of performance of the grant. C. During the performance period of this grant, Sub-recipient agrees that it will participate in a legally-adopted county and/or regional mutual aid agreement. D. During the performance period,the Sub-recipient must be a registered user of the Texas Regional Response Network(TRRN)and identify all major resources such as vehicles and trailers,equipment costing$5,000 or more and specialized teams/response units equipped and/or trained using grant funds(i.e.hazardous material,decontamination,search and rescue,etc.).This registration is to ensure jurisdictions or organizations are prepared to make grant funded resources available to other jurisdictions through mutual aid. E. Sub-recipients must submit Fiscal Year 2010 Indirect Cost Allocation Plan signed by Cognizant Agency-"Cognizant agency" means the Federal agency responsible for reviewing, negotiating,and approving cost allocation plans or indirect cost proposals developed under 2 CFR part 225 on behalf of all Federal agencies.OMB publishes a listing of cognizant agencies.Plan should be forwarded to the SAA along with the Planning and Administration Grant Budget Form. F. Council of Governments(COG)will follow guidelines listed in the SAA FY 10 COG Statement of Work. G. Sub-recipient acknowledges that FEMA National Preparedness Directorate reserves a royalty-free,non-exclusive,and irrevocable license to reproduce,publish,or otherwise use,and authorize others to use,for Federal government purposes:(1)the copyright in any work developed under an award or sub-award;and(2)any rights of copyright to which a recipient or Sub-recipient purchases ownership with Federal support.The sub-recipient agrees to consult with DPS/SAA regarding the allocation of any patent rights that arise from,or are purchased with,this funding. Closing the Grant A. The Sub-recipient must have expended all grant funds and submitted expenditure reimbursement requests and any invoices by the end of the performance period listed on the sub-recipient agreement. B. DPS/SAA will close a sub-award after receiving Sub-recipient's final performance report indicating that all approved work has been completed and all funds have been disbursed,completing a review to confirm the accuracy of the reported information,and reconciling actual costs to awards modifications and payments. If the close out review and reconciliation indicates that the Sub-recipient is owed additional funds,DPS/SAA will send the final payment automatically to the Sub-recipient. If the Sub-recipient did not use all the funds received,DPS/SAA will issue a Grant Adjustment Notice(GAN)to recover the unused funds. C. At the completion of the sub-recipient's performance period,DPS/SAA will de-obligate all uncommitted/unexpended funds. Restriction, Disclaimers and Notices A. In cases where local funding is established by a COG or UASI,governing board,the release of funds by DPS/SAA is contingent upon funding allocation approval by the governing board. B. Notwithstanding any other agreement provisions,the parties hereto understand and agree that DPS/SAA's obligations under this agreement are contingent upon the receipt of adequate funds to meet DPS/SAA's liabilities hereunder,except as required by IECGP and HSGP grants. DPS/SAA shall not be liable to the Sub-recipient for costs under this Agreement which exceed the amount specified in the Notice of Sub-recipient Award. C. All notices or communication required or permitted to be given by either party hereunder shall be deemed sufficiently given if mailed by registered mail or certified mail,return receipt requested,or sent by overnight courier,such as Federal Express,to the other party at its respective address set forth below or to the Point of Contact listed for the sub-recipient in the SAA Grants Management System shall be deemed received the following business day. Initial Date Page 5 OF 17 DPS/SAA Contact Information Sub-Recipient Contact Information (Please Fill-In Contact Information below) Deputy Director, Homeland Security Name: Texas Department of Public Safety Title: State Administratiye Agency Agency: P.O.Box 4087 Address: Austin,TX 78773-0220 Uniform Administrative Requirements. Cost Principals and Audit Requirements Except as specifically modified by law or this Sub-recipient agreement's provisions,the Sub-recipient shall administer the award through compliance with the most recent version of all applicable Laws and Regulations. A non-exclusive list is provided below A. Administrative Requirements 1. 44 C.F.R.Part 13,Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments; 2. 2 C.F.R.Part 215,Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations(OMB Circular A-110). B. Cost Principles 1. 2 C.F.R.Part 225, Cost Principles for State,Local and Indian Tribal Governments(OMB Circular A-87) 2. 2 C.F.R. Part 220,Cost Principles for Education Institutions(OMB Circular A-21) 3. 2 C.F.R.Part 230, Cost Principles for Non-Profit Organizations(OMB Circular A-122) 4. Federal Acquisition Regulations(FAR)Subpart 31.2,Contracts with Commercial Organizations C. Audit Requirements—OMB Circular A-133,Audits of States,Local Governments and Non-Profit Organizations. D. Sub-recipient understands and agrees that it cannot use any federal funds,either directly or indirectly, in support of the enactment, repeal,modification or adoption of any law,regulation or policy,at any level of government,without the express prior written approval of FEMA. E. The sub-recipient agrees that all allocations and use of funds under this grant will be in accordance with the applicable FY2010 Grant Program Guidance and Application Kit. F. The recipient must provide information to FEMA to assist with the legally-required environmental planning and historic preservation (EHP)review and to ensure compliance with applicable EHP laws and Executive Orders(EO). These EHP requirements include but are not limited to National Environmental Policy Act, National Historic Preservation Act, Endangered Species Act,EO 11988— Floodplain Management,EO 11990—Protection of Wetlands,and EO 12898—Environmental Justice. The recipient must comply with all Federal,State,and local EHP requirements and obtain applicable permits and clearances. Recipient shall not undertake any activity from the project that would result in ground disturbance,facility modification,or relates to the use of sonar equipment without the prior approval of FEMA. These include but are not limited to communications towers,physical security enhancements involving ground disturbance,new construction,and modifications to buildings that are 50 years old or older. Recipient must comply with all mitigation or treatment measures required for the project as the result of FEMA's EHP review. Any changes to an approved project description will require re-evaluation for compliance with EHP requirements before the project can proceed. If ground disturbing activities occur during project implementation,the recipient must ensure monitoring of ground disturbance and if any potential archeological resources are discovered,the recipient will immediately cease construction in that area and notify FEMA and the appropriate State Historical Preservation Office. Initiation of these activities prior to completion of FEMA's EHP review will result in a non-compliance finding and may not be eligible for grant funding. G. Sub-recipient shall also comply with all other federal,state,and focal laws and regulations applicable to this Sub-recipient agreement's activities and performances rendered by the Sub-recipient including but not limited to the laws and the regulations promulgated in State Administrative Agency Information Bulletins,and Texas Uniform Grants Management Standards(UGMS). H. The sub-recipient(s)must,in addition to the assurances,comply and require each of its subcontractors employed in the completion of the project to comply with all applicable statutes,regulations,executive orders,OMB circulars,terms and conditions of the award, and the approved application. Initial Date Pages OF 17 Retention and Accessibility of Records Retention of Records. The Sub-recipient shall maintain fiscal records and supporting documentation for all expenditures of Sub-recipient agreement funds pursuant to the applicable OMB Circular and this Sub-recipient agreement. The Sub-recipient shall retain these records and any supporting documentation for the greater of three(3)years from the completion of this project's public objective,including program requirements and financial obligations,or the period of time required by other applicable laws and regulations.Sub-recipient shall comply with 44 CFR Section 13.42 and UGMS§-_42 Access to Records. The Sub-recipient shall give the United States Department of Homeland Security(DHS),the Comptroller General of the United States,the Texas State Auditor,DPS/SAA,or any of their duly authorized representatives,access to and the right to examine all books,accounts,records,reports,files,other papers,things or property belonging to or in use by the Sub-recipient pertaining to this Sub-recipient agreement including records concerning the past use of DHS/FEMA funds. Such rights to access shall continue as long as the records are retained by the Sub-recipient. The Sub-recipient agrees to maintain such records in an accessible location and to provide citizens reasonable access to such records consistent with the Texas Public Information Act,,and Texas Government Code Chapter 552. Inclusion in Subcontracts. The Sub-recipient shall include the substance of this Section in all subcontracts. Legal Authority Signatory Authority. The Sub-recipient assures and guarantees that the Sub-recipient possesses the legal authority to enter into this Sub-recipient agreement,receive Sub-recipient agreement funds and to perform the services the Sub-recipient has obligated itself to perform pursuant to this Sub-recipient agreement. Authorized Representative. The person or persons signing and executing this Sub-recipient agreement on the Sub-recipient's behalf do warrant and guarantee that he,she or they have been duly authorized by the Sub-recipient to execute this Sub-recipient agreement on the Sub-recipient's behalf and to validly and legally bind the Sub-recipient to all contractual terms,performances and provisions. Conflicts in Requirements. If conflict exists between federal,state,or local requirements,the sub-recipient shall comply with the strictest requirement. . Notice of Litigation and Claims The Sub-recipient shall give DPS/SAA immediate notice in writing of any action, including any proceeding before an administrative agency, filed against the Sub-recipient arising out of the performance under this Sub-recipient agreement Except as otherwise directed by DPS/SAA,the Sub-recipient shall furnish immediately to DPS/SAA copies of all documentation or pleadings received by the Sub-recipient with respect to such action or claim. Non-Waiver of Defaults ANY FAILURE OF DPS/SAA,AT ANY TIME,TO ENFORCE OR REQUIRE THE STRICT KEEPING AND PERFORMANCE OF ANY PROVISION OF THIS AGREEMENT WILL NOT CONSTITUTE A WAIVER OF SUCH PROVISION,AND WILL NOT AFFECT OR IMPAIR SAME OR THE RIGHT OF DPS/SAA AT ANY TIME TO AVAIL ITSELF OF SAME. A WAIVER DOES NOT BECOME EFFECTIVE UNLESS DPS/SAA EXPRESSLY AGREES TO SUCH WAIVER IN WRITING. ANY PAYMENT BY DPS/SAA SHALL NOT CONSTITUTE A WAIVER OR OTHERWISE IMPAIR OR PREJUDICE ANY RIGHT,POWER,PRIVILEGE,OR REMEDY AVAILABLE TO DPS/SAA TO ENFORCE ITS RIGHTS,AS SUCH RIGHTS,POWERS,PRIVILEGES,AND REMEDIES ARE SPECIFICALLY PRESERVED. Initial Date Page 7 OF 17 Indemnity AS PERMITTED BY LAW,SUB-RECIPIENT SHALL INDEMNIFY,DEFEND AND HOLD DPS/SAA AND THE STATE OF TEXAS (INCLUDING ITS DIRECTORS, COMMISSIONERS,EMPLOYEES,AGENTS AND THEIR SUCCESSORS)("INDEMNITEES")HARMLESS FROM AND AGAINST ANY OF THE FOLLOWING THAT ARISE OUT OF OR RESULT FROM SUB-RECIPIENTS NEGLIGENCE(ANY AND ALL),FAULT,ACT,FAILURE TO ACT,OMISSION,BREACH OF THIS AGREEMENT OR VIOLATION OF ANY STATE OR FEDERAL LAW AND/OR REGULATION,AS WELL AS ANY VIOLATION OF ANY MATTER MADE THE BASIS OF A TREATY AND/OR CONVENTION AND/OR AGREEMENT BETWEEN THE UNITED STATES AND ANOTHER NATION:CLAIMS;LAWSUITS; DAMAGES; LIABILITIES;PENALTIES;TAXES;FINES;INTEREST; EXPENSES(INCLUDING,WITHOUT LIMITATION,ATTORNEYS'FEES,COURT COSTS,INVESTIGATION COSTS AND ALL DIRECT OR INDIRECT COSTS OR EXPENSES INCURRED IN DEFENDING AGAINST ANY CLAIM,LAWSUIT,OR OTHER PROCEEDING, INCLUDING THOSE EXPENSES INCURRED IN ANY NEGOTIATION,SETTLEMENT,OR ALTERNATIVE DISPUTE RESOLUTION);ANY AND ALL DAMAGES,HOWEVER CHARACTERIZED,SUCH AS DIRECT,GENERAL, INCIDENTAL, INDIRECT,CONSEQUENTIAL,PUNITIVE,OR SPECIAL DAMAGES OF ANY KIND(INCLUDING LOST REVENUES OR PROFITS, LOSS OF BUSINESS,LOSS OF USE,OR LOSS OF DATA)ARISING OUT OF OR IN CONNECTION WITH OR RELATED TO THIS AGREEMENT OR THE RIGHTS PROVIDED THEREIN. IN ANY AND ALL CLAIMS AGAINST ANY OF THE INDEMNITEES BY ANY EMPLOYEE OF THE SUB-RECIPIENT OR ANY EMPLOYEE OF ITS SUBCONTRACTOR(S),THE INDEMNIFICATION OBLIGATION UNDER THIS AGREEMENT WILL NOT BE LIMITED IN ANY WAY BY THE AMOUNT OR TYPE OF DAMAGES,COMPENSATION,OR BENEFITS PAYABLE BY OR FOR THE SUB-RECIPIENT OR ANY OF ITS SUBCONTRACTOR(S)UNDER WORKER'S DISABILITY COMPENSATION ACTS,DISABILITY BENEFITS ACTS,OR OTHER EMPLOYEE BENEFITS ACTS. SUB-RECIPIENT SHALL COORDINATE ITS DEFENSE AND ANY SETTLEMENT WITH THE ATTORNEY GENERAL FOR THE STATE OF TEXAS AS REQUESTED BY THE DPS/SAA. IN ANY SETTLEMENT,SUB-RECIPIENT MUST NOT MAKE ANY ADMISSION OF LIABILITY ON THE PART OF ANY OF THE INDEMNITEES. THIS SECTION SHALL NOT BE CONSTRUED TO ELIMINATE OR REDUCE ANY OTHER INDEMNIFICATION,CONTRIBUTION OR RIGHT WHICH ANY OF THE INDEMNITEES HAVE BY LAW OR EQUITY. THIS SECTION SHALL SURVIVE THE TERMINATION OR EXPIRATION OF THIS AGREEMENT. Changes and Amendments Written Amendment. Except as specifically provided otherwise in this Sub-recipient agreement,any alterations,additions or deletions to this Sub-recipient agreement's terms shall be made through Grant Adjustment Notices generated by the SAA web-based grants management system and executed by the Parties. Authority to Amend. During the period of this Sub-recipient agreement's performance DPS/SAA and/or FEMA may issue policy directives that serve to establish,interpret or clarify this Sub-recipient agreement's performance requirements. Such policy directives shall be promulgated by DPS/SAA or FEMA in the form of Information Bulletins and shall have the effect of qualifying this Sub-recipient agreement's terms and shall be binding upon the Sub-recipient as if written in the Sub-recipient agreement. Effect of Changes in Federal and State Laws. Any alterations,additions,or deletions to this Sub-recipient agreement's terms that are required by the changes in federal and state laws or regulations are automatically incorporated into this Sub-recipient agreement without written amendment to this Sub-recipient agreement and shall become effective on the date designated by such law or regulation. . In the event FEMA or DPS/SAA determines that changes are necessary to the award document after an award has been made,including changes to period of performance or terms and conditions,recipients will be notified of the changes in writing.Once notification has been made,any subsequent request for funds will indicate sub-recipient acceptance of the changes to the award. Initial Date Page 8 OF 17 Headings Headings and captions of this Sub-recipient agreement's sections and paragraphs are only for convenience and reference. These headings and captions shall not affect or modify this Sub-recipient agreement's terms or be used to interpret or assist in the construction of this Sub-recipient agreement. Venue For purposes of litigation pursuant to this Sub-recipient agreement,venue shall lie in Travis County,Texas,and be governed by Texas Law. Initial Date Page 9 OF 17 Special Conditions 2010 Operation Stonegarden(OPSG)Specific: 1) The recipient is prohibited from obligating or expending Operation Stonegarden(OPSG)funds provided through this award until each unique,specific or modified county level or equivalent Operational Order/Frag Operations Order with embedded estimated operational budget has been reviewed and approved through an official email notice issued by FEMA removing this special programmatic condition.The Operations Order approval process/structure is as follows:Operations Orders are submitted to(I)the appropriate Customs and Border Protection(CBP)Border Patrol(BP)Sector Headquarters(HQ);upon approval by the Sector HQ, forwarded through the Border Patrol Enforcement Transfer System(BPETS)system to(2)the OPSG Coordinator,CBP/BP Washington,DC and upon approval forwarded to(3)Federal Emergency Management Agency(FEMA),Grant Programs Directorate (GPD). Grant Development and Administration Division(GD&A).Notification of release of programmatic hold will be sent by FEMA via email to the State Administrative Agency(SAA)with a copy to OPSG Coordinator at CBP/BP HQ,Washington DC. General: 1) a) Provisions applicable to a sub-recipient that is a private entity. i) You as a sub-recipient,your employees,may not: (1) Engage in severe forms of trafficking in persons during the period of time that the award is in effect; (2) Procure a commercial sex act during the period of time that the award is in effect:or (3) Use forced labor in the performance of the award or sub-award under this award. ii) We may unilaterally terminate this award,without penalty,if the sub-recipient that is a private entity: (1) is determined to have violated a prohibition in paragraph 1 a of this award term;or (2) Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition of this award term through conduct that is either: (a) Associated with performance under this award;or (b) Imputed to you or the sub-recipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180,"OMB Guidelines to Agencies on Government Debarment and Suspension(Non-procurement),"as implemented at 2 CFR Part 3000. b) Provisions applicable to a sub-recipient that is other than a private entity.We may unilaterally terminate this award,without penalty, if the sub-recipient that is a private entity: i) is determined to have violated a prohibition in paragraph la of this award term;or ii) Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph al of this award term through conduct that is either: (1) Associated with performance under this award;or (2) Imputed to you or the sub-recipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180,"OMB Guidelines to Agencies on Government Debarment and Suspension(Non-procurement),"as implemented at 2 CFR Part 3000. c) Provisions applicable to any recipient: i) You must inform us immediately of any information you received from any source alleging a violation of a prohibition in paragraph al of this award term. ii) Our right to terminate unilaterally that is described in lb or 2 of this section: (1) Implements section 106(g)of the Trafficking Victims Protection Act of 2000(TVPA),as amended(22 U.S.C.7104(g), and (2) Is in addition to all other remedies for noncompliance that are available to us under this award. Initial Date Page 10 OF 17 iii) You must include the requirements of la of this award term in any sub-award you make to a private entity. d) Definitions.For purposes of this award term: i) "Employee"means either: (1) An individual employed by a sub-recipient who is engaged in the performance of the project or program under this award:or (2) Another person engaged in the performance of the project or program under this award and not compensated by you including,but not limited to,a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements. ii) "Forced labor"means labor obtained by any of the following methods:the recruitment, harboring,transportation,provision, or obtaining of a person for labor or services,through the use of force,fraud,or coercion for the purpose of subjection to involuntary servitude, peonage,debt bondage,or slavery. iii) "Private entity"means: (1) Any entity other than a State,local government,Indian Tribe,or foreign public entities,as those terms are defined in 2 CFR 175.25. (2) Includes: (a) A non-profit organization,including any nonprofit institution of higher education,hospital,or tribal organization other than one included in the definition of Indian Tribe at 2CFR 175.25(b). (b) A for-profit organization iv) "Severe forms of trafficking in persons,""commercial sex act,"and"coercion"have the meaning given at section 103 of the TVPA,as amended(22 U.S.C.7102). 2) a) Classified national security information as defined in Executive Order(EO) 12958,as amended,means information that has been determined pursuant to EO 12958 or any predecessor order to require protection against unauthorized disclosure and is marked to indicate its classified status when in documentary form. b) No funding under this award shall be used to support a contract,sub-award,or other agreement for goods or services that will include access to classified national security information if the award recipient has not been approved for that access to such information c) Where an award recipient has been approved for and has access to classified national security information,no funding under this award shall be used to support a contract,sub-award,or other agreement for goods or services that will include access to classified national security information by the contractor,sub-awardee,or other entity without prior written approval from the DHS Office of Security,Industrial Security Program Branch(ISBP),or an appropriate official within the Federal department or agency with whom the classified effort will be performed. d) Such contracts,sub-awards,or other agreements shall be processed and administered in accordance with the DHS"Standard Operation Procedures,Classified Contracting by States and Local Entities,"dated July 7,20089:EO's 12829, 12959, 12968,as amended;the National Industrial Security Program Operating Manual(NISPOM);and/or other applicable implementing directives or instruction.All security requirement documents are located at:http;//www.dhs/gov/xopnbiz/grants/index.shtm. e) Immediately upon determination by the award recipient that funding under this award will be used to support such a contract, sub-award,or other agreement,and prior to execution of any action to facilitate the acquisition of such a contract sub-award,or other agreement,the award recipient shall contact ISPB,or the appropriate Federal department or agency,for approval and processing instructions. Please fill in the appropriate information and sign. Type Name of Authorized Official Title Sub-recipient Organization Signature of Authorized Official Date Initial Date Page 11 OF 17 EXHIBIT A ASSURANCES-NON-CONSTRUCTION PROGRAMS As the duly authorized representative of the sub-recipient,I certify that the sub-recipient: 1. Has the legal authority to apply for Federal assistance and the institutional,managerial and financial capability(including funds sufficient to pay the non-Federal share of project cost)to ensure proper planning,management and completion of the project described in this agreement. 2. Will give the Department of Homeland Security,the Department of Public Safety,the Comptroller General of the United States and, if appropriate,the State,through any authorized representative,access to and the right to examine all records,books,papers,or documents related to the award;and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest,or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970(42 U.S.C.§§4728-4763)relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration(5 C.F.R.900,Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination.These include but are not limited to:(a)Title VI of the Civil Rights Act of 1964(P.L.88-352)which prohibits discrimination on the basis of race,color or national origin;(b)Title IX of the Education Amendments of 1972,as amended(20 U.S.C.§§1681-1683,and 1685-1686),which prohibits discrimination on the basis of sex;(c) Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C.§794),which prohibits discrimination on the basis of handicaps; (d)the Age Discrimination Act of 1975,as amended(42 U.S.C.§§6101-6107),which prohibits discrimination on the basis of age;(e) the Drug Abuse Office and Treatment Act of 1972(P.L.92-255),as amended, relating to nondiscrimination on the basis of drug abuse; (f)the Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970(P.L.91-616),as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism;(g)§§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C.§§290 dd-3 and 290 ee-3),as amended, relating to confidentiality of alcohol and drug abuse patient records;(h)Title VIII of the Civil Rights Act of 1968(42 U.S.C. §§3601 et seq.),as amended, relating to nondiscrimination in the sale,rental or financing of housing;(i)any other nondiscrimination provisions in the specific statute(s)under which agreement for Federal assistance is being made;and,(j)the requirements of any other nondiscrimination statute(s)which may apply to the application. 7. Will comply,or has already complied,with the requirements of Titles II and Ili of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970(P.L.91-646)which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs.These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply,as applicable,with provisions of the Hatch Act(5 U.S.C.§§1501-1508 and 7324-7328)which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply,as applicable,with the provisions of the Davis-Bacon Act(40 U.S.C.§§276a to 276a-7),the Copeland Act(40 U.S.C. §276c and 18 U.S.C.§874),and the Contract Work Hours and Safety Standards Act(40 U.S.C.§§327-333),regarding labor standards for federally-assisted construction sub-agreements. 10. Will comply,if applicable,with flood insurance purchase requirements of Section 102(a)of the Flood Disaster Protection Act of 1973(P.L.93-234)which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is$10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following:(a)institution of environmental quality control measures under the National Environmental Policy Act of 1969(P.L.91-190)and Executive Order(EO)11514;(b)notification of violating facilities pursuant to EO 11738;(c)protection of wetlands pursuant to EO 11990;(d)evaluation of flood hazards in floodplains in accordance with EO 11988;(e)assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972(16 U.S.C.§§1451 et seq.);(f)conformity of Federal actions to State (Clean Air)Implementation Plans under Section 176(c)of the Clean Air Act of 1955,as amended(42 U.S.C.§§7401 et seq.);(g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974,as amended(P.L.93-523);and,(h) protection of endangered species under the Endangered Species Act of 1973,as amended(P.L.93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968(16 U.S.C.§§1271 et seq.)related to protecting components or potential components of the national wild and scenic rivers system. Initial Date Page 12 of 17 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966,as amended(16 U.S.C.§470),EO 11593(identification and protection of historic properties),and the Archaeological and Historic Preservation Act of 1974(16 U.S.C.§§469a-1 et seq.). 14. Will comply with P.L.93-348 regarding the protection of human subjects involved in research,development,and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966(P.L.89-544,as amended,7 U.S.C.§§2131 et seq.)pertaining to the care,handling,and treatment of warm blooded animals held for research,teaching,or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C.§§4801 et seq.)which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No.A-133,"Audits of States, Local Governments,and Non-Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws,executive orders,regulations,and policies governing this program. Please fill in the appropriate information and sign. Type Name of Authorized Official Title Sub-recipient Organization Signature of Authorized Official Date initial Date Page 13 OF 17 EXHIBIT B ASSURANCES-CONSTRUCTION PROGRAMS As the duly authorized representative of the sub-recipient,I certify that the sub-recipient: 1. Has the legal authority to apply for Federal assistance,and the institutional, managerial and financial capability(including funds sufficient to pay the non-Federal share of project costs)to ensure proper planning,management and completion of project described in this agreement. 2. Will give the Department of Homeland Security,the Department of Public Safety,the Comptroller General of the United States and, if appropriate,the State,the right to examine all records,books,papers,or documents related to the assistance;and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will not dispose of,modify the use of,or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency.Will record the Federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure nondiscrimination during the useful life of the project. 4. Will comply with the requirements of the assistance awarding agency with regard to the drafting,review and approval of construction plans and specifications. 5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest,or personal gain. 8. Will comply with the Intergovernmental Personnel Act of 1970(42 U.S.C.§§4728-4763)relating to prescribed standards of merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration(5 C.F.R.900,Subpart F). 9. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C.§§4801 et seq.)which prohibits the use of lead-based pain in construction or rehabilitation of residence structures. 10. Will comply with all Federal statutes relating to nondiscrimination.These include but are not limited to:(a)Title VI of the Civil Rights Act of 1964(P.L.88-352)which prohibits discrimination on the basis of race,color or national origin;(b)Title iX of the Education Amendments of 1972,as amended(20 U.S.C.§§1681 1683,and 1685-1686),which prohibits discrimination on the basis of sex;(c) Section 504 of the Rehabilitation Act of 1973,as amended(29)U.S.C.§794),which prohibits discrimination on the basis of handicaps; (d)the Age Discrimination Act of 1975,as amended(42 U.S.C.§§6101-6107),which prohibits discrimination on the basis of age;(e) the Drug Abuse Office and Treatment Act of 1972(P.L.92-255),as amended relating to nondiscrimination on the basis of drug abuse; (f)the Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and rehabilitation Act of 1970(P.L.91-616),as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism;(g)§§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C.§§290 dd-3 and 290 ee 3),as amended,relating to confidentiality of alcohol and drug abuse patient records;(h)Title VIII of the Civil Rights Act of 1968(42 U.S.C.§§3601 et seq.),as amended, relating to nondiscrimination in the sale,rental or financing of housing; (i)any other nondiscrimination provisions in the specific statue(s)under which agreement for Federal assistance is being made;and (j)the requirements of any other nondiscrimination statue(s)which may apply to the agreement. 11. Will comply,or has already complied,with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970(P.L.91-646)which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal and federally-assisted programs.These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. Will comply with the provisions of the Hatch Act(5 U.S.C.§§1501-1508 and 7324-7328)which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 13. Will comply,as applicable,with the provisions of the Davis-Bacon Act(40 U.S.C.§§276a to 276a-7),the Copeland Act(40 U.S.C. §276c and 18 U.S.C.§874),and the Contract Work Hours and Safety Standards Act(40 U.S.C.§§327-333)regarding labor standards for federally-assisted construction sub-agreements. 14. Will comply with flood insurance purchase requirements of Section 102(a)of the Flood Disaster Protection Act of 1973(P.L. 93-234)which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is$10,000 or more. Initial Date Page 14 OF 17 15. Will comply with environmental standards which may be prescribed pursuant to the following:(a)institution of environmental quality control measures under the National Environmental Policy Act of 1969(P.L.91-190)and Executive Order(EO)11514;(b)notification of violating facilities pursuant to EO 11738;(c)protection of wetlands pursuant to EO 11990;(d)evaluation of flood hazards in floodplains in accordance with EO 11988;(e)assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972(16 U.S.C.§§1451 et seq.);(f)conformity of Federal actions to State (Clean Air)Implementation Plans under Section 176(c)of the Clean Air Act of 1955,as amended(42 U.S.C.§§7401 et seq.);(g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974,as amended (P.L.93-523);and,(h) protection of endangered species under the Endangered Species Act of 1973,as amended(P.L.93-205). 16. Will comply with the Wild and Scenic Rivers Act of 1968(16 U.S.C.§§1271 et seq.)related to protecting components or potential components of the national wild and scenic rivers system. 17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966,as amended(16 U.S.C.§470), EO 11593(identification and protection of historic properties),and the Archaeological and Historic Preservation Act of 1974(16 U.S.C.§§469a-1 et seq). 18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No.A-133,"Audits of States,Local Governments,and Non-Profit Organizations." 19. Will comply with all applicable requirements of all other Federal laws,executive orders,regulations and policies governing this program. Please fill in the appropriate information and sign. Type Name of Authorized Official Title Sub-recipient Organization Signature of Authorized Official Date Initial Date Page 15 OF 17 Exhibit C Certifications The undersigned, (print),as the authorized official of certifies the following to the best of his/her knowledge and belief. A. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of an agency,a Member of Congress,an officer or employee of Congress,or an employee or a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment, of modification of any Federal contract,grant,loan,or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee or a Member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL"Disclosure of Lobbying Activities,"in accordance with its instructions C.The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers(including subcontract,sub-grants,and contracts under grants,loans,and cooperative agreements)and that all sub-recipients shall certify and disclose accordingly.This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into,Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31,U.S.Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. D. As required by Executive Order 12549,Debarment and Suspension,and implemented at 28C.F.R.Part 67,for prospective participants in primary covered transactions,as defined at 28C.F.R.Part 67, Section 67.510.(Federal Certification)The Sub-recipient certifies that it and its principals and vendors: 1. Are not debarred,suspended,proposed for debarment,declared ineligible,sentenced to a denial of Federal benefits by a State or Federal court,or voluntarily excluded from covered transactions by any Federal department or agency;Sub-recipients can access debarment information by going tcwww.epls.gov and the State Debarred Vendor List http://www.window.state.tx.us/prc hftp://www.window.state.tx.us/procurement/prog/vendor performance/debarred/ 2. Have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public (Federal,State,or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery, bribery, falsification or destruction of records, making false statements,or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,State,or local) with commission of any of the offenses enumerated in paragraph(D)(2)of this certification;and 4. Have not within a three-year period preceding this agreement had one or more public transactions(Federal,State,or local)terminated for cause or default;and 5. Where the sub-recipient is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this agreement.(Federal Certification) E. The Sub-recipient certifies federal funds will be used to supplement existing funds,and will not replace(supplant)funds that have been appropriated for the same purpose. Sub-recipient may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. F. Sub-recipient must comply with 2 CFR Part 180 Subpart C as a condition of receiving grant funds,and sub-recipient must require such compliance in any sub-grants or contract at the next tier. G. Will comply with all applicable requirements of all other federal laws,executive orders,regulations,program and administrative requirements,policies and any other requirements governing this program. H. Drug-free Workplace Act,as amended,41 U.S.C.§701 et seq.—Requires the recipient to publish a statement about its drug-free workplace program and give a copy of the statement to each employee(including consultants and temporary personnel) who will be involved in award-supported activities at any site where these activities will be carried out.Also,place(s)where work is being performed under the award(i.e.,street address,city,state,and zip code)must be maintained on file.The recipient must notify the Grants Officer of any employee convicted of a violation of a criminal drug statute that occurs in the workplace.For additional information,see 44 CFR Part 17. Initial Date Page 16 OF 17 I. Understands that failure to comply with any of the above assurances may result in suspension,termination or reduction of grant funds. Please fill in the appropriate information and sign. Type Name of Authorized Official Title Sub-recipient Organization Signature of Authorized Official Date Initial Date Page 17 OF 17 TEXAS DEPARTMENT OF PUBLIC SAFETY 5805 N.LAMAR BLVD•BOX 4087•AUSTIN,TEXAS 78773-0001 ,< .tx.512/424-2000 1 www.txdps.stateus 13,'41iI STEVEN C.McCRAW COMMISSION DIRECTOR ALLAN B.POLUNSKY,CHAIR LAMAR BECKWORTH C.TOM CLOWE,JR. CHERYL MacBRIDE ADA BROWN DEPUTY DIRECTORS JOHN STEEN CARIN MARCY BARTH October 26, 2010 The Honorable Randy Sims Judge, Brazos County 200 South Texas Ave, Suite 332 Bryan,TX 77803 Dear Judge Sims: Please find enclosed Homeland'Security Grant Program (HSGP) sub-recipient award documents for your review and signature acceptance as the Chief Elected Official for your area. Funds received under this grant award are to be used to address potential and real time challenges in response to acts of terrorism and all-hazards events only and administered using the following governance documents listed in priority level: FY 2010 Homeland Security Appropriations Act; Presidential Directives; Federal Statutes; Federal Regulations; Office of Management and Budget (OMB) Circulars; Terms and Conditions of award; FY 2010 HSGP Grant guidance; Department of Homeland Security (DHS) Policy; FEMA Policy; and Texas Homeland Security — State Administrative Agency (TXHLS-SAA) Policy. The attached FY 2010 Sub-Recipient Agreement(s) (SRA) with Terms and Conditions requires your review, signature of acceptance/agreement, and return to the TXHLS-SAA as directed below. Response to this award offer must be received even if you decide to decline the award. The SRA must be filled out and signed by the person indicated in the address box of the award document. Signature by anyone other than that person will only be accepted as a valid signature of acceptance of the award and agreement to follow grant fund requirements if a letter of designation from the person approved to sign the award is attached indicating he/she authorizes that person to sign on their behalf. Please note that authorization for signature will be deemed as acceptable for signing any documents going forward that pertain to this award unless the letter of authorization indicates otherwise. You will need to fill in the contact information; sign and date the Sub-Recipient Award(s); certify you have read, understand, and accept the Terms and Conditions (T&Cs) by initializing the bottom of each page of the T&Cs; populate the contact information located in the section entitled i EQUAL OPPORTUNITY EMPLOYER COURTESY•SERVICE•PROTECTION pro•(3:EA ,11 I\ - "Restrictions, Disclaimers and Notices" of the T&Cs; certify agreement to the statements provided in Exhibits A, B, and C located at the back of the T&Cs by filling in contact information- signing all exhibits; and return all documents to the TXHLS-SAA by the due date provided in the bottom- left corner of the Sub-Recipient Award(s) box 13. In addition, the TXHLS-SAA must have a current Direct Deposit Authorization from your organization in order to transfer grant funds electronically to a designated bank account to reimburse you for grant-funded expenses. An electronic version of this form is available for you to download, populate and send to the TXHLS-SAA on the Texas State Comptroller's website at: http://www.window.state.tx.us/taxinfo/taxforms/74-158.pdf . If you submitted a completed Direct Deposit Authorization form with prior acceptance documents for HSGP awards, you do not need to submit another authorization unless your bank account information has changed or you wish to receive reimbursement by check instead of by direct deposit. This HSGP SRA offer will be withdrawn if the required materials are not received at the TXHLS- SAA with a postmark no later than the due date indicated on your SRA(s). Extensions to this date will not be granted. You must submit required documents by the due date to the following address: Texas Department of Public Safety TXHLS- State Administrative Agency 1033 La Posada, Suite 100 Austin,TX 78752 Please retain a copy of each document submitted to the TXHLS-SAA for your records. If you have any questions,please contact Edwin Staples at 512-377-0002. Sincerely, c97"4"--4) Janice E. Bruno Director TXHLS-SAA JEB:es EQUAL OPPORTUNITY EMPLOYER COURTESY•SERVICE•PROTECTION Attachment C for the trailer transfer Asset Description Inventory Number Serial Number/VIN 2011-28'Look Trailer GRA0000129 53BTR2828CU003246 Rolla Trac Flooring GRA0000183 Water Supply System GRA0000184 Rheem MFG.CO HVAC system (5.0 tons ECU) GRA0000185 8577F041203691 Generac Generator(120/240 AC Voltage 17500 KW) GRA0000186 6873262 Portable Sink GRA0000187 22'x 42'deployable,inflatable shelter Wheeled cart for shelter Task Force Tie Down Straps Smaller Orange tie down straps Shelving rack(6-bins across and 5-bins down) Inflatable shelter lighting system Model Number Acquistion Date Unit Cost/Fair Market Value PLRT85X28TE6 2012 33,423 2,208 200 RQNM-A0601K 000 2012 10,995 GP17550E 2012 3,500 995 19,619 325 60 50 1,470 1,134 0/0 of Cost Federally Funded .,a a oar fj� y} Brazos County f .� = A : Purchasing Department or 200 SOUTH TEXAS AVE SUITE 352 BRYAN,TX 77803 PHONE(979)361-4290 FAX(979)361.4293 July 9,2024 USI Insurance Services LLC 9811 Katy Freeway,Suite 500 • Houston,TX 77024 Re:Renewal of Contract#2¢I20R Benefits Consultant for Brazos Countp. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Benefits Consultant 24-12DR,previously known as 22-123. ' .All terms,conditions,and pricing shall remain the same. This renewal term will be for one year from August 23,2024 to August 22,2025. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to pnelson®brazoscountytx.gov or fax to(979) 361.4293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4291. Contact Name: 4/t' C S Tie: V f 5 ailp IC EXEe.. • , . .&Mail: I)re4it t • 0-40 S't'�nn a S i- Ga rv-1 Telephone: 113— /T 9 Z*) - %? USI INSURANCE SERVICES LLC (Seflat.nt C ' 07/01/2024 Authorized Signature Date COU • Duane Peters,County Judge - Date USI CLIENT SERVICE AGREEMENT Introduction This Client Service Agreement ("Agreement") is made and entered into on August 23, 2022 ("Effective Date")by and between USI Southwest, Inc. ("USI")and Brazos County("Client"). WHEREAS,USI is duly licensed to engage in the insurance business for the purposes set forth herein and; WHEREAS, Client desires to engage the services of USI upon the terms and conditions hereinafter set forth. NOW THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows: 1. LINES OF INSURANCE COVERAGE AND OTHER BENEFITS This Agreement is entered into with respect to the lines of insurance coverage and other mutually agreed-upon programs for which Client agrees to retain USI as its Broker of Record. 2. SERVICES USI agrees to provide to Client the services outlined in Exhibit A. The above-referenced services shall be rendered by USI to Client pursuant to the terms of this Agreement.Any additional services requested by Client shall be negotiated by the parties under separate written agreement. The services to be provided by USI are provided for the exclusive benefit of Client. The services, recommendations, proposals,and information provided by USI are not to be distributed to, used by, or relied upon by other parties. Furthermore, if the services to be provided by USI hereunder shall be deemed by Client to apply to any insurance policy/product in effect prior to the Effective Date,then USI's services shall not be assumed by Client to remedy or resolve any deficiencies in such policy/product. USI will neither assume nor accept liability for any deficiencies, errors, or oversights inherent in such policy/product until such time as USI has had adequate opportunity to review such policy/policies and to provide recommendations to Client concerning same. 3. COMPENSATION Fee Only Agreement USI will be compensated for the services through payment of a fee by as outlined in Exhibit B of this agreement. There are no overrides/bonus programs included or paid to USI for Brazos County. Page 1 of 19 THE USI ONE ADVANTAGE' USI 4. BUSINESS ASSOCIATE AGREEMENT USI has been retained by the Client's group health plan ("Covered Entity") to perform certain services on behalf of the Covered Entity in its capacity as a consultant with respect to activities of the Covered Entity as a"group health plan"as defined in 45 C.F.R.§160.103. In connection with the provision of such services by USI, USI will use and disclose certain Protected Health Information (as defined below) concerning the Covered Entity and its activities. USI and the Covered Entity desire to enter Into a business associate agreement for the purpose of addressing the Privacy Rule,the Security Rule, and the Electronic Transaction Rule, (as those terms are defined below),and for addressing the privacy and security provisions set forth in the Health Information Technology for Economic and Clinical Health Act(the"HITECH Act")contained in Title XIII,Subtitle D, of the American Recovery and Reinvestment Act of 2009. In consideration of the premises and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, USI and the Covered Entity agree as follows: 4.1. BUSINESS ASSOCIATE DEFINITIONS 4.1.1 "Agreement"shall mean this document, including all properly executed amendments. 4.1.2 "Breach"shall have the same meaning as the term "breach"In 45 C.F.R.§ 164.402. 4.1.3 "Electronic Health Record"shall have the same meaning as the term "electronic protected health information" in § 13400(5)of the American Recovery and Reinvestment Act of 2009. 4.1.4 "Electronic Protected Health Information"shall have the same meaning as the term "electronic protected health information" in 45 C.F.R. § 160.103. 4.1.5 "Electronic Transaction Rule" shall mean the final regulations issued by the U.S. Department of Health and Human Services concerning standard transactions and code sets under 45 C.F.R. Parts 160 and 162. 4.1.6 "Individual" shall mean the person who is the subject of the Protected Health Information or a person who qualifies as the personal representative of the individual in accordance with 45 C.F.R. § 164.502(g). 4.1.7 "Privacy Rule"shall mean the Standards for Privacy of Individually Identifiable Health Information at 45 C.F.R. Part 160 and Part 164,Subparts A and E. 4.1.8 "Protected Health Information" shall mean any information, including genetic information,that: (i)relates to the past, present,or future physical or mental health or condition of an Individual; (ii)the provision of health care to an Individual; (c) or the past, present, or future payment for the provision of health care to an Individual; and that identifies the Individual or with respect to which there is a reasonable basis to believe the information can be used to Identify the Individual. Page 2 of 19 THE USI ONE ADVANTAGE. USI 4.1.9 "Required by Law" shall have the same meaning as the term "required by law" in 45 C.F.R. § 160.103. 4.1.10 "Secretary" shall mean the Secretary of the Department of Health and Human Services ("HHS") and any other officer or employee of HHS to whom authority has been delegated. 4.1.11 "Security Incident" shall have the same meaning as the term "security incident" in 45 C.F.R. § 160.103. 4.1.12 "Security Rule"shall mean the Security Standards and Implementation Specifications at 45 C.F.R. Parts 160 and 164,Subparts A and C. 4.1.13 "Transaction"shall have the same meaning as the term"transaction"in 45 C.F.R.§ 160.103. 4.1.14 "Unsecured Protected Health Information"shall have the same meaning as the term "unsecured protected health information" in 45 C.F.R. § 164.402. 4.2. SAFEGUARDING PRIVACY AND SECURITY OF PROTECTED HEALTH INFORMATION 4.2.1 Permitted Uses and Disclosures. USI hereby agrees that it shall be prohibited from using or disclosing Protected Health Information for any purpose other than as expressly permitted or required by this Agreement. 4.2.1(a) Functions and Activities on Covered Entity's Behalf. Except as otherwise set forth in this Agreement, the parties hereby agree that USI shall be permitted to use and/or disclose Protected Health Information of the Covered Entity only for the purpose of conducting the transactions contemplated under this Agreement and only for purposes within the scope of USI's representation of the Covered Entity. 4.2.1(b) Business Operations. USI is permitted to use and/or disclose Protected Health Information, if necessary, for the proper management and administration of USI's representation of the Covered Entity, or to carry out any legal responsibilities of USI provided that,with respect to any disclosure of Protected Health Information, either: 4.2.1(b)(1) the disclosure is Required by Law;or 4.2.1(b)(2) USI obtains reasonable assurances from the person to whom the Protected Health Information is disclosed that: (i)the Protected Health Information will be held in confidence and used or further disclosed only for the purposes for which USI disclosed the Protected Health Information to the person or as Required by Law;(ii)the person will use appropriate safeguards to prevent use or disclosure of the Protected Health Information; and (lit)the person immediately notifies USI of any instance of which it is aware in which the confidentiality of the Protected Health Information has been breached. Page 3 of 19 THE USI ONE ADVANTAGE` USI • 4.2.1(c) Data Aggregation Services. USI is permitted to use or disclose Protected Health Information to provide data aggregation services, as that term is defined by 45 C.F.R. § 164.501, relating to health care operations of the Covered Entity. 4.2.1(d) Minimum Necessary. USI will, in its performance of the functions, activities, services,and operations specified above,make reasonable efforts to use,to disclose,and to request only the minimum amount of Covered Entity's Protected Health Information reasonably necessary to accomplish the intended purpose of the use, disclosure or request, except that USI will not be obligated to comply with this minimum-necessary limitation if neither USI nor Covered Entity is required to limit its use,disclosure or request to the minimum necessary. USI and Covered Entity acknowledge that the phrase "minimum necessary" shall be interpreted in accordance with the HITECH Act and HHS guidance. 4.2.2 Information Safeguards. 4.2.2(a) Privacy of Covered Entity's Protected Health Information. USI will develop, implement, maintain, and use appropriate administrative, technical, and physical safeguards to protect the privacy of Covered Entity's Protected Health Information.The safeguards must reasonably protect Covered Entity's Protected Health Information from any intentional or unintentional use or disclosure in violation of the Privacy Rule and limit incidental uses or disclosures made pursuant to a use or disclosure otherwise permitted by this Agreement. 4.2.2(b) Security of Covered Entity's Electronic Protected Health Information. USI will develop,implement, maintain,and use administrative,technical,and physical safeguards that reasonably and appropriately protect the confidentiality,integrity,and availability of Electronic Protected Health Information that USI creates, receives, maintains, or transmits on Covered Entity's behalf as required by the Security Rule. 4.2.3 Subcontractors and Agents. USI will require any of its subcontractors and agents to which USI is permitted by this Agreement, or in writing by Covered Entity, to disclose Covered Entity's Protected Health Information and/or Electronic Protected Health Information, to provide satisfactory assurances through a written agreement that meets the applicable requirements of 45 C.F.R. § 164.504(e)that such subcontractor or agent will comply with the same privacy and security safeguard obligations with respect to Covered Entity's Protected Health Information and/or Electronic Protected Health Information that are applicable to USI under this Agreement. 4.2.4 Prohibition on Sale of Records. USI shall not directly or indirectly receive remuneration in exchange for any Protected Health Information of an Individual unless the Covered Entity or USI obtains from the Individual, in accordance with 45 C.F.R. § 164.508, a valid authorization that includes a specification of whether the Protected Health Information can be further exchanged Page4of19 THE US!ONE ADVANTAGE. USI for remuneration by the entity receiving Protected Health information of that Individual,except as otherwise allowed under the HITECH Act. 4.2.5 Penalties for Noncompliance. USI acknowledges that it is subject to civil and criminal enforcement for failure to comply with the Privacy Rule and Security Rule, as amended by the HITECH Act. 4.3. COMPLIANCE WITH ELECTRONIC TRANSACTION RULE If USI conducts, in whole or part, electronic Transactions on behalf of Covered Entity for which HHS has established standards, USI will comply and will require any subcontractor or agent it involves with the conduct of such Transactions to comply, with each applicable requirement of the Electronic Transaction Rule. USI shall also comply with the National Provider Identifier requirements, if and to the extent applicable. 4.4. INDIVIDUAL RIGHTS 4.4.1 Access.USI will make available to Covered Entity or,at Covered Entity's direction,to an Individual (or the Individual's personal representative)for inspection and obtaining copies Covered Entity's Protected Health Information about the Individual that is in USI's custody or control, so that Covered Entity may meet its access obligations under 45 C.F.R. §164.524.If the Protected Health Information is held in an Electronic Health Record,then the Individual shall have a right to obtain from USI a copy of such information in an electronic format. USI shall provide such a copy to Covered Entity or, alternatively, to the Individual directly, if such alternative choice is clearly, conspicuously,and specifically made by the Individual or Covered Entity. 4.4.2 Amendment. USI will, upon receipt of written notice from Covered Entity, promptly amend or permit Covered Entity access to amend any portion of Covered Entity's Protected Health Information, so that Covered Entity may meet its amendment obligations under 45 C.F.R. § 164.526. 4.4.3 Disclosure Accounting. To allow Covered.Entity to meet its disclosure accounting obligations under 45 C.F.R. § 164.528: 4.4.3(a) Disclosures Subject to Accounting.USI will record the information specified below ("Disclosure Information") for each disclosure of Covered Entity's Protected Health Information,not excepted from disclosure accounting as specified below,that USI makes to Covered Entity or to a third party. 4.4.3(b) Disclosures Not Subject to Accounting. USI will not be obligated to record Disclosure Information or otherwise account for disclosures of Covered Entity's Protected Health Information if Covered Entity need not account for such disclosures. 4.4.3(c) Disclosure Information.With respect to any disclosure by USI of Covered Entity's Protected Health Information that is not excepted from disclosure accounting, USI will Page 5 of 19 THE USI ONE ADVANTAGE` USI record the following Disclosure Information as applicable to the type of accountable disclosure made: 4.4.3(c)(1) Disclosure Information Generally. Except for repetitive disclosures of Covered Entity's Protected Health Information as specified below,the Disclosure Information that USI must record for each accountable disclosure is (1) the disclosure date, (ii)the name and (if known) address of the entity to which USI made the disclosure, (iii) a brief description of Covered Entity's Protected Health Information disclosed,and (iv)a brief statement of the purpose of the disclosure. 4.4.3(c)(2) Disclosure Information for Repetitive Disclosures. For repetitive disclosures of Covered Entity's Protected Health Information that USI makes fora single purpose to the same person or entity (including Covered Entity), the Disclosure Information that USI must record is either the Disclosure Information specified above for each accountable disclosure, or(i)the Disclosure Information specified above for the first of the repetitive accountable disclosures; (ii) the frequency, periodicity, or number of the repetitive accountable disclosures; and (iii)the date of the last of the repetitive accountable disclosures. 4.4.3(d) Availability of Disclosure Information.USI will maintain the Disclosure Information for at least 6 years following the date of the accountable disclosure to which the Disclosure Information relates (3 years for disclosures related to an Electronic Health Record,starting with the date specified by HHS).USI will make the Disclosure Information available to Covered Entity within 60 calendar days following Covered Entity's request for such Disclosure Information to comply with an Individual's request for disclosure accounting.With respect to disclosures related to an Electronic Health Record, USI shall provide the accounting directly to an Individual making such a disclosure request, if a direct response is requested by the Individual. 4.4.4 Restriction Agreements and Confidential Communications. USI will comply with any agreement that Covered Entity makes that either(i)restricts use or disclosure of Covered Entity's Protected Health Information pursuant to 45 C.F.R.§164.522(a)or(ii)requires confidential communication about Covered Entity's Protected Health Information pursuant to 45 C.F.R.§164.522(b),provided that Covered Entity notifies USI in writing of the restriction or confidential communication obligations that USI must follow. Covered Entity will promptly notify USI in writing-of the termination of any such restriction agreement or confidential communication requirement and, with respect to termination of any such restriction agreement, instruct USI whether any of Covered Entity's Protected Health Information will remain subject to the terms of the restriction agreement. USI will comply with any restriction request if: (i) except as otherwise Required by Law, the disclosure is to a health plan for purposes of carrying out payment or health care operations (and is not for purposes of carrying out treatment); and (ii) the Protected Health Page 6 of 19 THE USI ONE ADVANTAGE` [usI 1 ,455 Information pertains solely to a health care item or service for which the health care provider involved has been paid out-of-pocket in full. 4.5. BREACHES 4.5.1 Privacy or Security Breach. USI will report to Covered Entity any use or disclosure of Covered Entity's Protected Health Information not permitted by this Agreement along with any Breach of Covered Entity's Unsecured Protected Health Information. USI will treat the Breach as being discovered in accordance with 45 CFR §164.410. USI will make the report to the Covered Entity not more than 15 calendar days after USI learns of such non-permitted use or disclosure. If a delay is requested by a law enforcement official in accordance with 45 CFR §164.412, USI may delay notifying Covered Entity for the applicable time period. USI's report will at least: 4.5.1(a) Identify the nature of the Breach or other non-permitted use or disclosure,which will include a brief description of what happened, including the date of any Breach and the date of the discovery of any Breach; 4.5.1(b) Identify Covered Entity's Protected Health Information that was subject to the non-permitted use or disclosure or Breach (such as whether full name, social security number, date of birth, home address, account number or other information were involved)on an individual basis; 4.5.1(c) Identify who made the non-permitted use or disclosure and who received the non- permitted disclosure; 4.5.1(d) Identify what corrective or investigational action USI took or will take to prevent further non-permitted uses or disclosures to mitigate harmful effects and to protect against any further Breaches; 4.5.1(e) Identify what steps the Individuals who were subject to a Breach should take to protect themselves; 4.5.1(f) Provide such other information,including a written report,as Covered Entity may reasonably request. 4.5.2 Security Incidents. USI will report to Covered Entity any attempted or successful(i)unauthorized access, use, disclosure, modification, or destruction of Covered Entity's Electronic Protected Health Information or (ii) interference with Business Associate's system operations in Business Associate's information systems,of which USI becomes aware. USI will make this report once per month, except if any such Security Incident resulted in a disclosure not permitted by this Agreement or Breach of Covered Entity's Unsecured Protected Health Information, Business Associate will make the report in accordance with the provisions set forth in Section 4.5.1. 4.6. BUSINESS ASSOCIATE AGREEMENT TERM AND TERMINATION Page 7 of 19 THE USI ONE ADVANTAGE. USI 4.6.1 Term. Notwithstanding Section 5.1,this section shall be effective on the Effective Date and shall terminate when all Protected Health Information provided by Covered Entity to USI,or created or received by USI on behalf of Covered Entity, is destroyed or returned to Covered Entity,or, if it is infeasible to return or destroy Protected Health Information, protections are extended to such information, in accordance with the termination provisions in this section. 4.6.2 Right to Terminate for Cause. Covered Entity may terminate this Agreement if it determines,in its sole discretion, that USI has breached any provision of this section, and upon written notice to USI of the Breach, USI fails to cure the Breach within 60 calendar days after receipt of the notice. Any such termination will be effective immediately or at such other date specified in Covered Entity's notice of termination. 4.6.3 Return or Destruction of Covered Entity's Protected Health Information.Upon termination of this Agreement for any reason, USI, with respect to Protected Health Information received from the Covered Entity,or created,maintained,or received by USI on behalf of Covered Entity, shall: 4.6.3.1. retain only that Protected Health Information which is necessary for USI to continue its proper management and administration or to carry out its legal responsibilities; 4.6.3.2. return to Covered Entity or,if agreed to by Covered Entity, destroy the remaining Protected Health Information that USI still maintains in any form; 4.6.3.3. continue to use appropriate safeguards and comply with Subpart C of 45 C.F.R. Part 164 with respect to Electronic Protected Health Information to prevent use or disclosure of the Protected Health Information,other than as provided for in this section, for as long as USI retains the Protected Health Information; 4.6.3.4. not use or disclose the Protected Health Information retained by USI other than for the purposes for which such Protected Health Information was retained and subject to the same conditions set out at Section 4.2.1(b)which applied prior to termination;and 4.6.3.5. return to Covered Entity or, if agreed to by Covered Entity,destroy the Protected Health Information retained by USI when it is no longer needed by USI for its proper management and administration or to carry out its legal responsibilities. Upon Covered Entity's direction, USI will transmit the Protected Health Information to another business associate of the Covered Entity at termination and/or could add terms regarding USI's obligations to obtain or ensure the destruction of Protected Health Information created, received,or maintained by subcontractors. 4.6.4 Continuing Privacy and Security Obligation. If return or destruction of the Protected Health Information is not feasible, USI agrees to extend the protections of this Agreement for as long as Page 8 of 19 THE USI ONE ADVANTAGE. USI 6 necessary to protect the Protected Health Information and to limit any further use or disclosure so as to be consistent with the intent of this Agreement. 4.7. GENERAL PROVISIONS 4.7.1 Access to Books and Records.USI hereby agrees to make its internal practices,books,and records relating to the use, disclosure, and safeguards for Protected Health Information received from, or created or received by USI on behalf of the Covered Entity, available to the Secretary or the Secretary's designee for purposes of determining compliance with the Privacy Rule and/or the Security Rule. 4.7.2 Mitigation Procedures. USI agrees to have procedures in place for mitigating, to the extent practicable, any deleterious effect from the use or disclosure of Protected Health Information received from, or created or received by, USI on behalf of the Covered Entity, in a manner contrary to this Agreement or the Privacy Rule. 4.7.3 Amendment to Agreement. Upon the compliance date of any final regulation or amendment to final regulation promulgated by HHS that affects USI or Covered Entity's obligations under this Agreement,this Agreement will be automatically amended such that the obligations imposed on USI or Covered Entity remain in compliance with the final regulation or amendment to final regulation. S. TERM AND TERMINATION 5.1. Term.This Agreement shall commence on the Effective Date and shall continue through August 22, 2024 unless extended for one year renewal terms unless terminated in accordance with section 5.2 below. In the event of termination, USI will assist Client in arranging a smooth transition process. However, USI's obligation and the obligation of its affiliates to provide services to Client will cease upon the effective date of termination, unless otherwise agreed in writing. 5.2. Termination. Either party shall have the right to terminate this Agreement upon 60 days' prior written notice to the other. 6. ACCURACY OF INFORMATION USI's ability to provide Client with the services outlined in Exhibit A above is conditioned upon USI's receipt of accurate and timely information from Client. USI will not independently verify or authenticate information provided by or on behalf of Client. Client shall be solely responsible for the accuracy and completeness of such information and other documentation furnished to USI. 7. ADDITIONAL SERVICES Additional services are available for additional compensation and subject to the negotiation of separate agreements or by addendum to this Agreement.Such services may include, but are not limited to: Page of 19 THE USI ONE ADVANTAGE. USI • General consulting • Human,resources advisory services • Claims and eligibility audits • Actuarial services • Employee communications beyond what described in Exhibit A • Interactive online client services • Non-benefits insurance brokerage,risk management,and risk financing advice • Retirement benefits 8. BOOKS AND RECORDS Client is entitled to copies of reports prepared by USI hereunder, contracts between Client and its carriers and administrators to the extent such contracts are in USI's possession and control, and communications between USI and Client's insurance carriers and employee benefits providers to the extent such books and records are maintained by USI with regard to its performance under this Agreement. 9. NO FIDUCIARY STATUS USI is not named a fiduciary with respect to any plan for which it may provide services.It is not intended by the Client or USI that any services performed by USI under this agreement shall include any fiduciary duties or make USI a fiduciary of any plan maintained by the Client. 10. DATA SECURITY To the extent required by applicable law, USI will implement and maintain reasonable security procedures and practices appropriate to the nature of the personal information it receives, and which are designed to help protect such information from unauthorized access, acquisition, destruction, use, modification,or disclosure. 11. DATA PRIVACY In order to provide the services identified herein, it may be necessary for USI to receive from Client, or from a party on Client's behalf,information of a personal nature that may be protected by various federal and state privacy or other laws. USI advises Client to consult with its legal counsel as to how these laws impact Client and Client's employees, Client's plan, our contemplated engagement, and disclosure of information to USI. Client represents that it has the authority and all rights, authorizations, approvals and consents required to disclose its employees'and their beneficiaries' information to USI for USI's use in performing its services for Client and Client's employees. Client further represents that USI's use of this information to perform services for Client and Client's employees does not and will not violate any privacy notice or other policy issued by Client or any benefit program Client maintains,or any applicable law. Page 10of19 THE US1 ONE ADVANTAGE. USI' Moreover, because USI is not engaged in the practice of law and the services provided hereunder are not intended as a substitute for legal advice,USI recommends that Client secure the advice of competent legal counsel with respect to any legal matters related to any plan subject to this Agreement. 12. ENTIRE AGREEMENT This Agreement contains the entire understanding of the parties with respect to the subject matter contained herein, superseding all prior agreements, understandings, and negotiations with respect to such matters.This Agreement may be modified or otherwise amended and the observance of any term of this Agreement may be waived only if such modification, amendment, or waiver is in writing and signed by the party to be charged with same. This Agreement shall be binding upon and inure to the benefit of the parties' respective successors. Notwithstanding the foregoing, any Billing and Collection Agreement(see Exhibit B)to which USI and Client are parties,together with any amendment thereto or replacement thereof,shall remain in effect and shall not be superseded. 13. FORCE MAJURE Neither party shall have any liability for any failure or delay in performance of its obligations under this Agreement because of circumstances beyond its reasonable control including,without limitation, acts of God,fires,floods, earthquakes,acts of war or terrorism,civil disturbances,sabotage,accidents, unusually severe weather,governmental actions, power failures,computer/network viruses that are not preventable through generally available retail products,catastrophic hardware failures,or attacks on its server. 14. SELECTION OF ISSUING INSURANCE COMPANY USI has no ownership interest in and is not under common control with the insurance company that is issuing the lines of insurance coverage described in this Agreement.USI does not guarantee the solvency of any insurer with which it places Client's risks. 15. VALUE ADDED SERVICES To the extent that state law prohibits value added services that are unrelated to the insurance products being sold, this Agreement may be modified so that the scope of services and the corresponding compensation therefore is compliant under state law. 16. CONFIDENTIAL INFORMATION "Confidential Information" shall mean non-public information revealed by or through a party to this Agreement(a "Disclosing Party")to the other party(a"Receiving Party")including(a)information expressly or implicitly identified as originating with or belonging to third parties,or marked or disclosed as confidential, (b)information traditionally recognized as proprietary trade secrets,and (c) all forms and types of financial,business(including customer information),scientific,technical, economic,or engineering information, including patterns,plans,compilations, program devices, formulas, designs, prototypes, methods,techniques,processes, procedures, programs or codes, Page 11 of 19 THE USI ONE ADVANTAGE. UsI whether tangible or intangible,and whether or how stored,compiled,or memorialized physically, electronically,graphically, photographically,or in writing. As to any Confidential Information disclosed by the Disclosing Party to the Receiving Party,the Receiving Party will take reasonable precautions in accordance with procedures it follows with respect to its own important confidential information to prevent disclosure,directly or indirectly,of all or any portion of the Confidential Information. Except as may be required by law or legal process,the Receiving Party agrees not to otherwise use the Confidential Information obtained hereunder in the absence of written permission received from the Disclosing Party.The Receiving Party further agrees to return to Disclosing Party all Confidential Information received hereunder upon written request therefore. The obligations hereunder remain in full force and effect until and unless: (a)the Receiving Party can show that such Confidential Information was in the Receiving Party's possession prior to the date of the disclosure by Disclosing Party; or(b)such Confidential Information was obtained by the Receiving Party after the date of this Agreement from a party other than Disclosing Party,and the Receiving Party has no knowledge that said party is under an obligation of confidentiality to the Disclosing Party with respect to such information;or(c)such Confidential Information becomes generally available to the trade,or to the public,through sources other than Receiving Party;or(d)such Confidential Information is developed at any time by the Receiving Party independent of information or materials disclosed by Disclosing Party to the Receiving Party. In the event that the Receiving Party is requested or required(by oral questions, interrogatories, requests for information or documents,subpoena,civil investigative demand or similar process)to disclose any Confidential Information furnished by the Disclosing Party,it is agreed that the Receiving Party will cooperate with the Disclosing Party and provide the Disclosing Party with prompt notice of 'such request(s)or requirement(s)so that the Disclosing Party may seek an appropriate protective order,at its sole cost,or waive compliance by the Receiving Party with the provisions of this Agreement.If,in the absence of a protective order or the receipt of a waiver hereunder,the Receiving Party is nonetheless,in the opinion of the Receiving Party, legally required to disclose the Confidential Information forwarded by the Disclosing Party,the Receiving Party may disclose such information without liability hereunder, provided, however,that the Receiving Party shall disclose only that portion of such Confidential Information which it considers that it is legally required to disclose. Upon termination of this Agreement,or upon Disclosing Party's earlier request,Receiving Party shall promptly deliver to Disclosing Party all Confidential Information and any other material which Disclosing Party furnishes to Receiving Party in connection with this Agreement. 17. INTELLECTUAL PROPERTY USI and Client shall each retain individual ownership of all materials, ideas, concepts, inventions, discoveries, plans, product names, proprietary information, patents, copyrights, documents, data, Page 12of19 THE USI'C NE ADVANTAGE. USI programs,training materials, slogans, artwork, research data and results and marketing designs that each provides to this consulting effort(the"Existing Materials").All Existing Materials shall be subject to the terms and conditions of the confidentiality provisions contained herein. Any and all ideas, concepts,inventions,discoveries, plans,product names, proprietary information,patents,copyrights, documents, data, programs, training materials, slogans, artwork, research data and results and marketing designs (the "Work Product") conceived or developed between USI and Client hereunder, to the extent that such Work Product is distinct from the individually-owned Existing Materials, shall become the sole and exclusive property of Client. Client agrees to hereby grant USI an unlimited non- exclusive license to use the Work Product,which license shall include use among USI's affiliates. 18. GOVERNING LAW This Agreement shall be governed by and construed in accordance with the laws of State of Texas, without regard to its conflict of laws principles. Exclusive jurisdiction and venue of all disputes arising out of or relating to this Plan or any of the Benefit Programs shall be in any court of appropriate jurisdiction in Brazos County,Texas. 19. NOTICES Any notices required to be given under this Agreement shall be in writing and may be sent by certified mail, return receipt requested,or by confirmed facsimile,to the following addresses which may be changed,from time to time, by written notice as provided herein,setting forth the new address. Client:200 South Texas Ave,Suite 206 Bryan,TX 77803 USI:9811 Katy Freeway,Suite 500, Houston,TX 77024 Page 13 of 19 THE USI ONE ADVANTAGE` USI OTHER GENERAL LEGAL PROVISIONS If any part, term, or provision of this Agreement shall be found by a court to be legally invalid or unenforceable,then such provision or portion thereof shall be performed in accordance with applicable laws.The invalidity or unenforceability of any provision or portion of any contract document shall not affect the validity of any other provisions or portion of this Agreement. The parties agree that neither party shall have any liability for indirect, special, punitive, consequential, or incidental damages,including,without limitation, loss of profits. IN WITNESS WHEREOF, the Client and USI have executed this agreement as of the date(s) first written below. US west,Inc. B my Signature ie1+tavj SignatureLOVW� tu0-NE Pe-r S Print Name J Print Name TT Title /a 8 i c I a_o aa., Date Date • Page 14of 19 THE USI ONE ADVANTAGE° USI EXHIBIT A SERVICES Strategy • Provide benchmarking benefit and contribution information regarding benefit programs of employers of similar industry and size • Conduct planning session Underwriting/Financial o Review Client's current benefit program o Includes international benefits,if applicable o Discuss Client's long-term and short-term goals o Discuss Client's budget o Review the employee/employer cost sharing structure o Discuss how to manage cost trends o Discuss vendor and network performance Clinical o Discuss workplace wellness initiatives o Discuss disease management effectiveness Compliance o Provide checklist,compliance calendar,and business associate agreement o Discuss any areas of concerns identified by the Client Management o Discuss how to structure benefit programs to recruit and retain talent o Discuss how to increase employee appreciation and satisfaction of benefit programs o Develop an annual service calendar o Present a benefits program that supports the above,including programs reflecting marketplace trends Marketing • Coordinate renewal activities with all vendors • Quantify financial Impact of renewal and negotiate any variance between renewal and USI's pre- underwriting projection • If necessary,market benefit programs to mutually agreed-upon vendors o Draft bid requests o Coordinate bid release to market o Respond to carrier questions and data requests o Negotiate best and final offers Page 15 of 19 THE USI ONE ADVANTAGE USI , o Respond to carrier questions and data requests ■ Prepare and present a detailed marketing and renewal report including: o Total and itemized costs o Rate guarantees o Network discount analysis o Provider disruption analysis o Performance guarantees,if available from the vendor or carrier o Benefit designs and variances o Carrier financial ratings ■ Arrange for and conduct finalist meetings,if such meetings are requested by Client • Manage implementation process o Review and negotiate final agreements and contracts to ensure they conform to bid specifications o Assist with open enrollment meetings o Review all vendor-provided employee communications,SPDs,and benefit booklets for negotiated terms o Coordinate the administrative set-up between the employer and vendors for reporting,billing, banking,and data transfers o Manage a post implementation debriefing with vendors to discuss performance and needed areas for improvement,when appropriate • Prepare and submit executive summary of final decisions Underwriting/Financial(Services below are subject to USI discretion,Client request,and data availability) • Provide a trend analysis • Provide a fixed cost and funding analysis • Provide plan design modeling • Present consumer-driven health care options • Analyze reserves • Review medical inflation trend reviews • Perform stop loss limit review and enter Into contract negotiations • Provide cost/benefit analysis of ancillary benefit programs • Calculate pre-renewal projection • Calculate accruals and COBRA rates for self-insured plans • Provide a financial reporting package: o Paid claims segregated by medical,dental,and pharmacy,by month o Enrollment,by month o High claimant activity report o Historical cost trend analysis o Report actual plan expenses compared to budget Clinical population Health Management • Provide monthly communications Page 16 of 19 THE USI ONE ADVANTAGE' USI • Provide sample forms,documents,and communications for health management programs • Review carrier health management program offerings and disease management capabilities/effectiveness • Perform a health management feasibility analysis and assist in designing a three-year health management program and incentive management structure • Provide cross claims analysis and predictive modeling • Provide ongoing health management program monitoring and return-on-investment reporting Medical Director • Provide large claims Intervention • Provide medical director review and intervention,at USI's discretion Compliance • Provide compliance updates regularly • Provide webinars and/or seminars periodically • Provide assistance with compliance questions raised by Client • Provide checklists to aid in compliance(e.g.,SPD content and distribution requirements) • Provide sample forms(e.g.,smoker/non-smoker affidavit) Account Management • Provide claims,billing,and eligibility resolution • Assist in resolving employees'escalated issues • Manage the service calendar • Provide annual stewardship report(for select accounts only) o Review prior year accomplishments vs.objectives o Provide industry overview and benefit trends o Develop goals and objectives for upcoming year o Solicit feedback on US1's services • Schedule and participate in meetings with your staff to discuss issues,open items,and industry trends • Facilitate service meetings with vendors to address particular concerns or needs and measure results against performance guarantees • Meet when requested by Client and as recommended by USI to review financials and to discuss/review other open items • Review vendor proposed updates to contracts,SPDs,and benefit summaries for accurate terms, plan requirements,and plan design • Monitor and report on carrier financial ratings for.contracted vendors • Coordinate benefit decisions and plan details with vendor(s) o Plan design decisions o Facilitate meetings/conference calls between vendors • Develop and manage implementation schedule for any plan changes and/or service changes • Benefit Resource Center(BRC)-Standard Page 17of19 THE USI ONE ADVANTAGE` �USI\ Open Enrollment • Conduct employee meetings(minimum 25 employees in attendance) • Manage vendor participation in the open enrollment process • Provide personalized enrollment materials Communications • Provide employee benefit statements(hidden paychecks)upon request by Client • Provide employees with informational material regarding plan design,eligibility,etc.,branded for the Client and available in various mediums • Provide multilingual support,when requested by Client • Provide consultation in the selection and implementation of a BenAdmin or HCM system,when requested by Client • Provide an employee benefits mobile application Note:Client is responsible for paying all postage associated with any printed employee-facing materials. Page 18 of19 THE USi ONE ADVANTAGE' f \ ' USI EXHIBIT B FEE SCHEDULE In consideration of the performance of the Services as described in Exhibit A, USI shall be compensated as outlined below: Monthly USI Fees: $10,000.00 Total Annual Compensation: $120,000.00 DISCLOSURE STATEMENT CLIENT HEREBY ACKNOWLEDGES THAT USI HAS NOTIFIED CUENT OF THE ABOVE FEE REQUIREMENT PRIOR TO PROVIDING THE SERVICES CONTEMPLATED BY THIS AGREEMENT. CUENT MAY CALL THE TOLL-FREE TELEPHONE NUMBER(1-800-252-3439)OF THE TEXAS DEPARTMENT OF INSURANCE TO OBTAIN INFORMATION ON HOW TO FILE A COMPLAINT IF CLIENT HAS A COMPLAINT REGARDING SUCH FEE. 1. Fees will be billed by USI on a monthly basis and are due by the beginning of the month for which services are provided.An additional service fee of$50 per month will be charged to accounts more than thirty(30)days past due. Compensation will be in effect for,the Term unless modified in accordance with Section 12 of the Agreement. 2. For direct expenses incurred in connection with the provided brokerage services(e.g. postage and delivery fees),these expenses will be billed to the Client as needed. Invoices for direct expenses will be due within 30 days of the invoice date. 3. For specific services that are requested by the Client(e.g. special projects),but not outlined in the description of services to be provided by USI,the Client will be billed for work performed. The cost for these services will be billed on a per hour basis or per project basis and included in the next available monthly invoice. No services will be performed without prior written approval from the Client. Page 19 of 19 THE USI ONE ADVANTAGE` •ctE..o ORIGINAL • Y_OF _ � REQUEST FOR PROPOSALS RFP NO. 22-123 Benefits Consultant SEALED PROPOSALS TO BE SUBMITTED BEFORE: Tuesday, June 14, 2022 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the RFP. Any such contact will be grounds for rejection of the vendor's proposal. In compliance with this solicitation, the undersigned proposer having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following RFP for furnishing the material and/or services listed on the attached bid form and agrees to deliver said items at the locations and for the prices set forth on the bid form. Company Name: USI Southwest, Inc. By(Print): Brenda Cos Title: VP, Strategic Account Executive Physical Address: 9811 Katy Freeway, Suite 500, Houston, TX 77024 Mailing Address: Same as above Telephone: 713.490.4611 Fax: 484.652.5200 E_Mail: brenda.cos@usi.com .- -- - - 11 I I It 1 � 4it 1 f. ' Response to Request for Proposal for RFP No. 22-123 Benefits Consultant Due on or before Brazos County 2:00 PM CST • June 14, 2022 Submitted by: Brenda Cos Partner, Producer Account Executive USI Southwest, Inc. 9811 Katy Freeway,Suite 500 Houston, TX 77024 Phone: 713.490.4611 Mobile: 281.782.0745 Email: brenda.cos@usi.com www.usi.com CONFIDENfALAND PROPRIETARY:This document and the information contained herein is confidential and proprietary information of USI Insurance Services,LLC ("USI").Recipient agrees not to copy,reproduce,or distribute this document,in whole or in part,without the prior written consent of USI.Estimates are illustrative given data limitation,may not be cumulative,and are subject to change based on carrier underwriting. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI (ONE ADVANTAGE° Confidential.©2022 USI Insurance Services.All rights reserved. TABLE OF CONTENTS EXECUTIVE SUMMARY 1 SCOPE OF SERVICES 2 B. COVER LETTER 4 C. COMPANY BIOGRAPHY AND OTHER INFORMATION 1 D. EXPERIENCE, PAST PERFORMANCE, AND CAPACITY 4 USI - SUPPORTING BRAZOS COUNTY'S SCOPE OF SERVICES 8 EMPLOYER SERVICE MODEL 8 EMPLOYEE SERVICES 19 HEALTH PLAN COST CONTROL 22 COMPLIANCE 29 INNOVATIVE STRATEGIC SOLUTIONS 34 E. LITIGATIONS/ETHICS 36 F. CONFLICT OF INTEREST 37 G. ADDITIONAL INFORMATION 38 YOUR USI ACCOUNT SERVICE TEAM 38 USI SAMPLE DOCUMENTS/REPORTS 43 P. PRICING 44 DISCLOSURES 45 ATTACHMENTS & APPENDICES 46 • ATTACHMENT: SECTION Q - REFERENCES • ATTACHMENT: SECTION R - V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 FOR TAX VERIFICATION • ATTACHMENT: SECTION S -STATEMENT OF AFFIRMATION • ATTACHMENT: SECTION T- ALL ADDENDUMS (IF APPLICABLE) AND SECTION U - CERTIFICATION OF PROPOSAL • ATTACHMENT: SECTION V- HOUSE BILL 89 & DEBARMENT VERIFICATION • APPENDIX I - SAMPLE SELF-FUNDED REPORTING • APPENDIX II -SAMPLE 3D REPORTING • APPENDIX III -SAMPLE STEWARDSHIP REPORT • APPENDIX IV-SAMPLE COMPLIANCE-RELATED COMMUNICATIONS • APPENDIX V-SAMPLE EMPLOYEE COMMUNICATIONS Response to RFP for:Brazos County.RFP No.22-123 RFP due date:6/14/2022 THE USI ONE ADVANTAGE* Confidential.©2018 US!Insurance Services.All rights reserved. EXECUTIVE SUMMARY We're the right team for the --------------- . ,A,.. ob. USI listens toyour needs, � � � J 1r .. +t �1� < understanding your unique t � .'4. . culture and challenges, and ,'.1 i '.A1, - 1 will deliver customized - '. solutions with quantifiable ° '� impact on Brazos County's '�--1,-: `i w,,, °,, bottom line. -_. ► : , *1 1''''' 1;, As a public entity,Brazos County has unique exposures.Through our USI will collaborate with Brazos"County experience with public-sector clients nationwide,USI Insurance Services achieving a pr"goals that aligns with . (USI) understands the unique demands and risks associated with Brazos achieving your goals,including: ' County including an understanding that your first responsibility is to your - Innovative strategiies : t constituents and/or their taxpayers.This primary public responsibility We understand the unique:risk , drives all our recommendations and solutions. exposures,'Brazos County faces.Our ' ' approach to!helping you,with the USI Employee Benefits is proud to provide brokerage and consulting •- evaluationanalysis,optimization, j services to approximately 11,500 clients nationwide including virtually and ongoing,strategic management , every industry segment—both private and public.USI's collective of yourernployee benefits plans experience with over 1,600 clients in the government/public entity relies upon°a-powerful process we sector delivers a deep understanding of your challenges and proven \ • call the USI ONE Advantage®. services and solutions to assist Brazos County with them.Our experience Whether it'is•-actuarial analysis, indicates some of these challenges include access to technical resources, p creating or enhancing wellness cost-control,multi-year strategic planning,increased compliance plans,or employee communication, requirements,and engaging employees to be better stewards of their own .USI utilizes,our'powerful repository health.We offer solutions that address these concerns—our in-house of operational know-how to get the network of regional Technical Resources such as Underwriting and job done efficiently and effectively. Analytics (advanced underwriting tools),Benefits Compliance, Cost control , ; Population Health Management,and transparency solutions. • Our program includes in-house USI's proprietary OMNI Knowledge EngineTM captures the experience underwriting and actuarial expertise of our clients across the USI enterprise.Small firms typically can't match combined'with strong.market Omni's breadth and depth of solutions,and large firms often keep the .. `', leverage which will help.Brazos knowledge resident in the minds of a few national experts. Omni offers County lower overall ex` expenditures broad coverage of each business area enabling us to deliver actionable ;for health and welfare benefits. solutions with quantifiable financial impact to Brazos County. ry•.n Experience.team/partner, „ Our goal is to surround you with the resources and service needed to enableyou to continue to concentrate on the issues most important With USI,you receive the experience to of a large,national broken you without worrying about whether programs are being properly consultant with the personal minded and maintained.And our commitment to Brazos County will be attention and service of,a centralized proven through superior customer service,strategic planning and i-,'.local office/account team'that's ' guidance,innovative solutions for continuous plan improvement,and ' ` '•. located in l Iouston,TX and:<is ! hands-on,local support for your benefit goals and plans. supportedby our;in house National Technical Resources team. We have reviewed Brazos County's Scope of Services and confirm , �;. that we can provide all services requested. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI kaNE ADVANTAGE I 1 Confidential ©2022 USI Insurance Services.AI rights reserved. SCOPE OF SERVICES Confirmed The following services are inclusive of,but not exclusive of,Consultant/Broker activities: core service included in fee 1. Bring coverages together ✓ i a. Medical,Dental,Vision,EAP,Life Insurance(group and optional),AD&D, LTD,Section 125,etc. , ! 2. Provide up to date,best practice information,to the County regarding regional and national trends,labor ✓ market conditions,claims cost trends,legal requirements,and innovative ideas in the benefit plan design and administration with implication and cost benefit analysis. j 3. Review and evaluate current scope of benefits package with evaluation if existing benefits and ✓ recommendations for updates,new products,programs,and services to ensure a competitive benefits plan. 4. Review and report on plan performance benchmarks with comparisons to the local area and industry. ✓ 5. Review benefit plan documents,including summary plan descriptions,contracts,employee summaries, ✓ and policies and procedures. 6. Provide information,guidance,and review compliance for ACA,COBRA, HIPAA,Medicare Part D,and ✓ other regulatory compliance and reporting that affects the administration of plan benefits and all related I plan documents. 7. Research and advise the County on any new developments in relevant regulations,and employee benefit • ✓ programs on an ongoing basis and ensuring the County remains in compliance. 8. Review and analyze claims experience data,claims service,efficiency,and accuracy of claims ✓ administration to ensure that the County is receiving optimum service and benefits from all carriers and vendors. 9. Work with the County to develop funding and contribution strategies for active employees,retirees,and ✓ COBRA participants. • 10. Represent the County in all negotiations with providers on all issues including those related to premiums, ✓ benefit levels,plan design,and special terms and conditions. 11. Manage/Assist with the renewal process with carriers. I 12. Provide renewal alternatives with cost impact of benefit plan changes. ✓ 13. Would like to see Consultant/Broker staffed with: ✓ a. Underwriters ✓ b. Population Health Management Team ✓ , c. Actuaries ✓ d. Communications Team ✓ e. Wellness Team I , f. ERISA Attorney 1 g. Medical Director I h. ACA Compliance Attorney ✓ i. Pharmaceutical Consultant i ✓ j. HR Technical Resources ✓ k. Training Resources/County Interaction ✓ i. Provides on-site compliance training for Human Resources staff(ERISA, HIPAA,etc.). ✓ ii. Presentation assistance in addition to onsite meetings for Open Enrollment and Budget ✓ ' consultations with Commissioner's Court. I. Underwriting and Insurance Analytics i. In-house Financial Analysts and Underwriters ✓ ii. Renewal Projections and Funding Analysis ✓ iii. Claims Cost and Risk Assessment iv.Trend Mitigation ✓ iv. Trend Mitigation ✓ Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S I ONE A D V A N T A G Em I 2 Confidential.0 2022 USI Insurance Services.All rights reserved. Confirmed ' The following services are inclusive of,but not exclusive of,Consultant/Broker activities: core service included in fee v. Contract Review V vi. Benchmarking and Market Review vii.Predictive Modeling vii. Predictive Modeling ✓ vlii. Ancillary Analysis : ix. Disruption Assessment ✓ x. International Exposure Analysis xi.Long Term Strategic Planning ----- ----- - --- xi. Long Term Strategic Planning ' V m. Reporting ; V i. Provides reports relating to plan performance,trends,and claims analysis ii. Claims information(percent of benefits dollars paid by employee vs county,benefits paid by ✓ type of service,discount levels,etc.) — _ _; iii. Comparison on current costs to renewal costs,plan funding to budget comparison,fixed expense ✓ comparison,and future plan cost projections iv. Incurred by not reported(IBNR)claims analysis ✓ r v. Stop Loss projections ✓ vi. Trend analysis V 1 vii. Plan design modeling and benchmarking ✓ n. Complete administration of Medicare Part D notices to all required parties o. Administration of CMS Responses ✓ i. Complete administration of Center for Medicare and Medicaid Services (CMS)Responses to ✓ include but not limited to the drafting of responses of the County's behalf, review of claims, and drafting of defenses in response to Intent to Refer(ITR)letters. p. Patient Advocacy i. Clinical support,care coordination,and Rx advocate ! ✓ q. Stop Loss Consortium V r. Pharmacy ✓ i. Client Specific Pharmacy Trend and Benchmark Analysis ii. Performance Analysis V iii. Rx Pricing Strategies iv. Rx Program Management Strategies ✓ v. Specialty Program Review s. Internal Claims Analytics i. Direct feed from Insurance Carrier V ii. Analyze claims,top diagnosis,top Rx claims,etc. ✓ iii. Benchmarking V 14. The consultant/broker shall not accept or receive any direct or indirect compensation,gift,commission, ✓ revenue,renumeration,or other form of payment from any other source for the placement of insurance ' business with Brazos County. 15. A broker retained by this contract may not submit any insurance carrier proposal to the county or direct ✓ any county insurance business to an insurance carrier if the broker has a business relationship or proposed business relationship with the carrier,including an appointment,unless the broker first discloses the nature of that relationship or proposed relationship in writing,to the County Purchasing Agent. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S I 'ONE ADVANTAGES I 3 Confidential.®2022 USI Insurance Services.All rights reserved. Brenda Cos U S I USI Southwest,Inc. 9811 Katy Freeway,Suite 500 Houston,TX 77024 June 14,2022 Brazos County Purchasing Department Administration Building 200 South Texas Avenue,Suite 352 Bryan,TX 77803 RE:Request for Proposal for Benefits Consultant/RFP No.22-123 To Whom It May Concern, We understand that Brazos County is seeking an employee benefits insurance consultant/broker who can provide high quality,comprehensive coverage and solutions for health&welfare.USI Insurance Services (USI)is privileged to have the opportunity to respond to this request. USI can deliver quantifiable cost-savings through our ability to provide comprehensive benefits for your employees and cost-effective plans for your bottom line.Your USI account team will leverage our USI ONE®Omni engine—integrating proprietary business analytics with our network of local and national technical experts—to evaluate Brazos County's risk profile and identify unique solutions.Built in-house by USI subject matter experts,Omni captures the experience of more than 150,000 clients,thousands of professionals,and over 150 years of business activity to deliver both cost reduction and service enhancement solutions to Brazos County's unique employee benefits needs. As your consultant/broker,we will be proactive in addressing your most pressing needs as outlined in your RFP.We will not only demonstrate our technical knowledge and consulting experience,but also bring strategic know-how and proprietary actuarial support to supplement our abilities and provide the best services for you.Please accept this proposal as our intent to serve as Brazos County's employee benefits insurance consultant. We have the resources to: • Evaluate,design,and advise on a comprehensive strategy for your employee benefit programs that helps meet Brazos County's short-and long-term goals from both a human capital and financial perspective • Provide insight into industry best practices,market trends,as well as peer benchmarking so Brazos County can maintain a competitive benefits program that meets its financial objectives • Analyze your healthcare costs to identify and help manage the underlying cost drivers of your plan • Advise you to help you manage your healthcare program to minimize the financial and administrative burdens of the Patient Protection and Affordable Care Act • Provide comprehensive,dedicated support on questions and issues that arise with your plans • Support and advise on benefits-related regulatory and compliance topics • Identify technological solutions to help administer and communicate your benefit plans • Continue to provide a dedicated account team with over 20 years of experience in employee benefits We are uniquely qualified to understand your goals for your benefits programs and to assist you with setting a strategy that will help you achieve them.This,we believe,will lead to a truly rewarding business relationship and an overall better value for Brazos County.Brazos County will be an important and valued client to USI,and we would appreciate the opportunity to develop our relationship.Please do not hesitate to contact me for further information or clarification. Sincerely, Brenda Cos Partner,Producer Account Executive Direct dial: 713.490.4611 I Mobile:713.782.0745 Email:brenda.cos@usi.com Response to RFP for:Brazos County.REP No.22-123.RFP due date:6/14/2022 THE USI ONE A D V A NTAG Ea I 4 Confidential©2022 USI Insurance Services.All rights reserved. C. COMPANY BIOGRAPHY AND OTHER INFORMATION Provide a brief company history including date founded,number of employees,company headquarters location and operating locations,and past projects and accomplishments.Respondent may also provide any other general information that the proposer believes is appropriate to assist the County in its evaluation. Founded in 1994,incorporated in Delaware Tire uuNie AovnrtrwcE' and headquartered in Valhalla,New York, USI Insurance Services,LLC ("USI")is one USI at a Glance of the largest privately held insurance + brokerage and consulting firms in the world, atiate 500.000 delivering employee benefits,property and ., _ ' casualty,personal risk,program,and "'" 4'' t retirement solutions throughout the United �'9°n privately heM "`" ' 777.),l g broker of U.s:business clients served Tho USI ONE f - - States. For more information,visit 'op Insurance as•.^•I4EP; t Over www.usi.com. Enp �loye ` ;`t; ;s , BILLION Four Years in a Raw! USI and its wholly owned insurance 1nPo'N " essA ica 201E•2021 Revenue e& " : operations and subsidiaries are registered to P + 15 0+ Years of do business and insurance department 8�000 —200 Local national •GC SG brokers p • employees- Servicing local natlonat, I+ •• experience licensed in all necessary lines of authority in 5itt1' sists1� Y and international needs. .•'isi: • . . th:nuvt:our ar,kreri rosins all 50 U.S.States,District of Columbia,and • PROPERTY CASUALTY • EM✓tOYEE BENEFITS • PERSONAL RISK • PROGRAMS • RETIREMENT CONSULTING several U.S.Territories.We invite you to view our interactive map of locations here: http://www.usi.com/about-usi/locations/. USI's Southwest Region includes offices located throughout the Southwest with over 800 insurance professionals and specialists across a broad spectrum. Our USI Houston office, headquarters for our Southwest Region, has been a long-standing part of the city's history and has been serving the local community since 1873. USI began with a single office of$6.5 million of revenue and 40 associates.USI has become a leading insurance brokerage nationwide with more than$2 billion in revenue. Over the past two decades—through both sustainable, organic growth and a series of strategic acquisitions—USI has become a leading insurance brokerage nationwide. USI is owned by KKR, Caisse de depot et placement du Quebec (CDPQ),and hundreds of USI sales professionals, leadership,and employees.KKR is a global investment firm that manages investments across multiple asset classes including private equity,energy,infrastructure,real estate,credit,and hedge funds. CDPQ is a long-term institutional investor that manages funds primarily for public and parapublic pension and insurance plans. USI was named as one of America's Best Large Employers by Forbes magazine for two consecutive years (2019, 2018).In August 2021,USI was recognized as a Top Insurance Workplace by Insurance Business America(IBA) for a fourth consecutive year(2018-2021).IBA's annual Top Insurance Workplaces program ranks leading U.S. insurance organizations based on a series of employee satisfaction metrics,including benefits,compensation,culture, employee development and diversity.And,for a second year in a row,USI was named to Business Insurance's list of Best Places to Work in Insurance (2021,2020). Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S I *NE ADVANTAGE I i Confidential.©2022 USI Insurance Services.All rights reserved. Award Winning Culture mts * 1N5UBANCE. rc*{► American Heart BEST PLACES a�� Best Place to Work 10=.. Or_ t�=. ���� • Association TO WORK 2021 -- in Insurance— .f2r}rcf iGOldAdueVemefltD18 2019 2020 2021 r�1 •4 years in a Row! „ . .rI,.-. to , ,t_„�;- ..,_ 2 years in a row. Insurance ; Ranked byInsurance ; / , ld rSici 1< /3' t1•' J i Business America as a t thr$x[ :jI erg"r)i ;f Ft1Hl� ii ` Top Insurance Employer Sliy si /,2a5:e `- -t.,, ,f 9 1 _ 1 4 Consecutive Yearst °-„.26T2. ! ! ?f5f2[ri�, j p�.,� ���� Black9Jiwrttal HISPANIC —, ��t�� '�,, W5I -+'.a�- Black EOE Journal's ---- - ov+i vy Best of the Best O.P. 4 'Best of the Best'Employer for Insurance HISPANIC Network t i,. Multicultural Women in the rmpbyers Magazine Best of the c Insurance Industry for African Best Insurance vWv Americans Employer for ,;?�— 4 Years in a Rawl 3 Years in a Row! Hispanics in 20221 Even through periods of significant growth and change,we have remained true to the philosophy and principles that have guided us since our inception: • Long-term relationships and partnerships • Leadership • Commitment to the community • Investment in our associates • A belief in respect and authenticity USI stands for At USI,our mission is: Understand, • To Understand the specific needs of our clients Service, and • To provide an unparalleled local Service experience • To Innovate with cutting edge solutions so our clients Innovate. can continue to invest and grow Our approach to providing the best benefit choices and cost savings strategies to our clients has nothing to do with pushing proprietary products.We believe in being 100%objective with all products;always focusing on what is in the best interest of our clients.It's about building long-term relationships with each client. What Makes USI Different? The USI ONE Advantage@ What truly distinguishes USI as a leading insurance brokerage and consulting firm is the USI ONE Advantage®,a game-changing value proposition that delivers clients a robust set of risk management and benefit solutions and exclusive resources with financial impact. The power of USI,and our ability to bring best-in-class solutions and services to our clients and our communities,is achieved through the collective knowledge and experience of our professionals coming together as ONE. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE US I ONE A D V A N T A G En I 2 Confidential.©2022 USI Insurance Services.All rights reserved. USI has become a premier insurance brokerage and consulting firm by leveraging the USI ONE Advantage,which consists of: Omni Knowledge EngineTM—USI's Proprietary Analytics — Omni,which means "all,"is USI's one-of-a-kind solutions platform oM —real time,interactive,dynamic and evolving,and customized for �' Lover 6 4° 91'y,� each client.Built in-house by USI subject matter experts, Omni ,'. '>> ,a �`? ,'- captures the experience of more than 500,000 clients,thousands of Kt-wraps. `. �0` ; `. professionals,and over 150 years of business activity through our - acquired agencies into targeted,actionable solutions. =ems r; Network—USI's Local and National Resources USI has made a very large investment in local resources and . View our ONE Advantage®video technical expertise,with more than 8,000 professionals networked at www.whatbetterlookslike.com. nationally to build strong vertical capabilities and integrated account teams. Our local and regional experts ensure account team availability,hands-on service,and ongoing diligent follow- through so we can deliver on the solutions we customize for our clients. Enterprise—USI's Team-Based Strategic Planning USI's enterprise planning is a disciplined,focused,analysis centered on our client's issues and challenges.Highly consultative meetings integrate USI's Omni analytics with our broad resource network to build a risk management strategy aligned with client business needs. Our enterprise process is a proven method for identifying,quantifying,and minimizing client risk exposures. USI Employee Benefits USI's employee benefit resources are designed to contain cost,promote regulatory compliance,and deliver superior account service.We focus on seven primary employee benefit service areas: • Underwriting and Insurance Analytics—Analyzing data from multiple sources to manage and negotiate plan costs. • HR Services—Administration platforms,call centers,and service calendars to ease administrative burdens. • Population Health Management—Wellness design,disease management analysis,and aligned incentives to improve health. • Legislative Compliance/Healthcare Reform—Tools,expert guidance,and policies to promote compliance with federal and state regulations. • Healthcare Cost Management—Options for members to make more efficient care decisions without sacrificing quality. • Pharmacy Benefit Consulting—Solutions to increase transparency and minimize pharmacy costs. • Ancillary Benefit Consulting—Competitive marketing and scoring to drive results for other benefit services. We serve 99%of our employee benefits clients as both consultant and broker,meaning that we not only competitively market and place your benefit plans with the best-fit carriers,but also are actively involved in working with you to address your company's needs in the areas of strategic planning,enrollment,employee communication, benchmarking,claims resolution,reporting and compliance—to name just a few—throughout the entire plan year. By design,our consultative approach incorporates a high level of client contact.While other firms may have sales executives who "write the business"and then hand the client off to other associates for long-term and day-to-day management,we've structured our organization so that our most-experienced executives remain involved with the client throughout the entire course of our relationship.We employ this model because we know it makes a significant difference in the level of quality,access,communication,and results for our clients. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE° I 3 Confidential.©2022 USI Insurance Services.All rights reserved. D. EXPERIENCE, PAST PERFORMANCE, AND CAPACITY Proposers must submit under this tab a concise descriptive of its experience,past performance,and capacity to deliver the proposed services. USI's Government/Public Sector Experience As a government organization with unique exposures in the public entity space,we understand the demands and risks associated with Brazos County's industry,including compliance with legislative regulations,employee communications,and cost control,among others.We value your intent to partner with an experienced broker/ consultant with a proven track record of successfully providing the outlined"Scope of Services"for employers of comparable size and complexity. USI is proud to serve 1,600+ government/public sector clients nationwide including 75+in the Southwest. Our ultimate goal is to provide Brazos County with the resources and service needed to enable you to continue to concentrate on the issues most important to you without worrying about whether or not programs are running smoothly. USI,and specifically your account team,has a depth and breadth of experience advising public employers on health and welfare issues,including contract negotiation of annual premium rates and benefit designs with health plan carriers.We offer considerable experience in these benefit plans and their unique funding requirements. Our experts will help you make actuarially and fiscally prudent strategic decisions about plan options,improvements,innovations, and possibilities. Our goal to become your valued insurance consultant includes developing and managing a financially sound program that provides a robust set of offerings for the valued employees of Brazos County. Keys to Negotiating Success - Market Leverage & Early Renewal USI is an independent broker/consultant that is not affiliated with any insurance company,third party administrative agency,or provider network.This allows us to pair Brazos County with the carriers,vendors,and administrative partners that most-closely align with your specific needs and service requirements. In concert with Brazos County's leadership,we select the appropriate products and services;negotiate contracts;and work with carriers to develop an implementation timeline that meets the needs of Brazos County and your employees. Expertise—Your lead strategic consultant offers detailed knowledge of carrier underwriting,provider contracting, and product design.Their tenure in the market affords long-term relationships with all major carriers and their senior management.Utilizing this expertise and their market connections,negotiations through the Houston,TX office have proven to exceed clients'historic renewals and deliver beyond their expectations. Effort—The only way to achieve optimal results is through significant attention to detail,exhaustive marketing,and focused negotiation.This is the standard against which the account team handles all client renewals—never settling until we achieve maximum results for the client. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE AD V A N TA G E° I 4 Confidential.©2022 USI Insurance Services.All rights reserved. Our team consists of underwriter experts,clinicians,network specialists,and management from the service provider ( side.USI understands providers'internal models with respect to contractual arrangements and retention models. Our team develops the renewal using standard underwriting guidelines with the appropriate factors including,but not limited to pooling,retention,margin,trend,benefit adjustments,legislative changes,and more. Our market leverage allows us direct access to carrier underwriters,and our analysis serves to effectively position our clients to receive best pricing. UNDERWRITING &ANALYTICS: Market Leverage and Early Renewal USI leverages our market size to aggressively work with carriers to secure early renewal pricing,allowing for the most effective negotiation position. ■ Fully insured and manually rated stop loss contracts are block underwritten with trend Impact and Benefits increases ranging from 8%to15% • Estimated premium • Carriers typically allow for an 8%to 10%flexibility on a case-by-case basis reduction of 2-6%due • USI begins negotiations as rates are released to take advantage of carrier's flexibility to early renewal • Underwriting flexibility Early Renewal Negotiation Timeline for 1/1 Renewal naturally reduces as lent Mot v Or,i,:,.,.-,k.,:....o __.A:1,w f R..I, renewal date approaches V% IUS76 vo% • Early lock of stop loss • tux t "s contracts provides g% 1 9.0% 0% greater stability to the {:1 676 1 r.S% I renewal process n% t b.0% _ l 1 1% bw lut, august September October November Preferential Process Creates Favorable Results Market Leverage—USI is at the highest tier for brokers/consultants with all major medical carriers.At the national level,we have preferred relationships with most national stop loss and ancillary carriers.We have established long-. term relationships with senior management at all top carriers.As an industry leader,most national carriers have identified us as one of their key avenues for growth.We have been identified as a significant business partner based on our market presence,the professional way we do business,and our current mutual book of business. We meet on an ongoing basis with all insurance markets to determine the current and future direction and strategy of their organization.As an organization,we embrace a model of partnership and fair but firm treatment of these organizations.This approach strengthens our relationship with the carriers and lends credence to the voice we bring on behalf of our clients.Additionally,we are innovative in developing performance guarantees that have an impact on items that make a difference.We help ensure that all parties deliver meaningful services and real results. Finally,we believe in treating carriers with mutual respect.It is important to understand that volume alone is not the sole determinant in market leverage.We believe prior experience with the carrier staff,the client's approach toward market relations,and the broker's book of business all play critical roles. Quality analytics,trust earned with the carrier's underwriter,and our valued advisor-client relationship all serve to supplement the significant leverage we maintain through book of business volume. USI Annual Scope of Services We believe our full-service culture,team-oriented approach,and service delivery process allows us to stand out from our competitors and is the ideal model for Brazos County's employee benefits needs.The ability to develop a partnership with Brazos County and become an invaluable resource to your human resources and finance departments is driven by the strength of our comprehensive Annual Scope of Services.Clinical team members being present locally are client-facing and provide a competitive edge for USI by offering both a Medical Doctor and Pharmacist as part of our consulting team,and their services are included in our fee. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE US I ONE ADVANTAGE I 5 Confidential.©2022 USI Insurance Services.All rights reserved. USI Annual Scope of Services—Included in Annual Consulting Fee Program Service Action Details Management Annual Services In cooperation with your Human Resource team,we will develop an annual services timeline that will Timeline serve as our roadmap to ensure agreed upon goals are achieved,deadlines are met,and dialogue is ongoing. Determine Short • Uncover benefits philosophy • Advise on National and Local Marketplace and Long-Term • Develop plan implementation strategy trends Program Goals and • Benchmark plans against local and industry • Discuss annual objectives and determine Strategy peers and market trends initiatives for upcoming year Development • Review past plan financial performance • Develop annual budgets • Review plan performance and discuss • Create strategic plan design alternative designs • Wellness/Population Health Management Plan Review and • Quarterly review and claim reporting • Create contribution strategy exhibits and Analysis • Benchmarking survey information analysis • USI Total Solutions:Plan Design and Cost • Calculate Incurred But Not Reported(IBNR) Savings Modeling Tool claims liabilities when applicable • 3D:Data Drives Decisions—Proprietary data • Mid-Year renewal analysis and projection analytics tool that identifies primary cost • Cost containment audit drivers and USI recommends solutions to mitigate costs Carrier • Establish renewal action plan work steps and • Manage stop loss integrity Negotiations and associated timeline • Review of plan contracts Renewal • Carrier plan specifications up-load • Review of booklets and web content • Network analysis • Implementation support • Negotiate plan run-out processing • Bind coverage of selected insurers Employee • Build comprehensive communications • USI Benefit Resource Center Communications strategy based on your budget • Create customized MyBenefits2Go mobile • Provide open enrollment coordination and app support and attend meetings • Create interactive educational tools to assist • Create Open Enrollment Guide employees in plan selection for medical, • Open enrollment and new-hire orientation dental,and other benefits via Flimpe, support via Brainshark®presentations Brainshark,and Jellyvisione Population Health • Develop overall program design,vision,multi- • Integrate with benefits design(e.g., Management and year strategy,and structure deductibles,premium differentials, Wellness Programs • Create annual calendar of events and contributions,HRA deposits) activities • Deliver employee education and • Integrate with existing plans and vendors communication • Develop defined metrics and targets to • Leverage carrier programs and resources measure success when appropriate(e.g.,health coaching, • Determine incentive design(activity-based, disease management,quality provider results-based or a combination)to drive networks,etc.) healthy behaviors and/or outcomes • Layer additional resources from health organizations/wellness vendors Compliance • Frequent federal and state legislative updates • HIPAA privacy interpretation Matters • Employee and employer communications • Reporting and disclosure guidance • Compliance updates • Eligibility definitions and non-discrimination • USI Health Care Reform and Risk Modeling requirements Tool • Extra-territorial state monitoring • Evaluation of SPDs,SBCs,and wrap • Host webinars and seminars on compliance documents issues • Signature-ready 5500 forms Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S(ONE AD V A N T AG E• I 6 Confidential.©2022 USI Insurance Services.AU rights reserved. USI Annual Scope of Services—Included in Annual Consulting Fee Program Service Action Details Management PBM Review and • Client Specific Pharmacy Trend and • Proprietary Pass-Through Pharmacy Program Contract Benchmark Analysis —USI Clear Options Rx Negotiation • Performance Analysis • Average Script Price Program • Rx Pricing Strategies • USI provides a seven-point contract review to • Rx Program Management Strategies facilitate negotiation of favorable terms and • Specialty Program Review pricing.Including but not limited to rebate • Pass-through Pricing(no-spread pricing) terms,AWP discounts and brand definition contracts Plan Management • Monthly experience review/claims downloads • Annual renewal planning Services Including • Quarterly and/or Midyear meetings • Annual Stewardship Meeting Vendor Relations • Coordinate all communication between client • Serve as client advocate and vendor • Expedite carrier complaint resolution • Provide guidance during vendor selection • Host vendor calls as needed • Management of service representation Client Service • Ensure prompt and timely responses to all • Protect client from HIPAA privacy exposure Relationship phone calls and emails • Monthly executive summary claims review • Evaluate team for compatibility and • Quarterly claims review and strategy effectiveness Daily Personal • Plan design interpretation • Administrative troubleshooting Service • Funding and billing issues • Assist with informal employee • Legislative interpretation(COBRA, DOL, communications HIPAA,Family Leave,ADEA) Vendor and Carrier • Monitor carrier financial standing • Screen new product introductions Sales and Service • Monitor carrier ownership and corporate • Arrange presentations to client decision Calls direction makers Account • Proactive management of additional services • Quality assurance review Management • Provide annual and open enrollment service • Develop and monitor performance calendar guarantees • Coordination with all diversified service • Monthly/Bi-monthly open items log partners • Claims and coverage assistance Customized USI Services t All Services`below are:included?unless otherwise noted' • One-on-one enrollment and communications with • Customized actuarial IBNR services—cost TBD based on voluntary product offering requirements • Custom benefit statements—cost TBD based on • Claim audit services—cost TBD based on requirements requirements • Dependent audit—cost TBD based on requirements • Pharmacy—Contract evaluation/negotiation • 6055 and 6056 reporting services—cost TBD based on • Claims utilization review by medical professional requirements • USI client seminars/webinars—HIPAA,FMLA,etc. • *Form 5500 preparation services by third-party service • Employee training opportunities provider Wrangle will be provided to Brazos County at • Benefit Resource Center $325 per year per 5500 • *Mineral(formerly ThinkHR)—Additional fees may apply for a separate buy-up service—$100 per year * Texas,New York,and Louisiana law precludes us from covering the cost of the service. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S{ ONE ADVANTAGE I 7 Confidential.©2022 USI Insurance Services.All rights reserved. USI - SUPPORTING BRAZOS COUNTY'S SCOPE OF SERVICES The USI Scope of Services shown above bullets highlights of the in-house offerings provided to our clients as part of their fee,unless otherwise noted.In the following sections,we provide a more in-depth description of what these services entail and how we will collaborate with Brazos County to support you in meeting YOUR Scope of Services required of a broker/consultant. EMPLOYER SERVICE MODEL We believe a consultant should be a true strategic partner—providing expertise,guidance,and insight to help shape, refine,and manage a benefits program that's aligned with your unique organizational culture,goals,and budget,and then advocating on your behalf to ensure you're paired with the carriers,administrators,and vendors best able to support your strategy and vision. In support of this belief,we make it a point to first understand your core values,needs,and concerns,while also paying attention to the details unique to you and your industry.USI is staffed by a team of professionals who are devoted to getting to know you and committed to your long-term success,and our independence and personal focus allow us to provide objective advice. We believe those features that distinguish USI from its competitors—namely our unique,personal,and comprehensive approach(mcluding the USI ONE Advantage®,described in greater detail earlier in our response),our commitment to your long-term success,and our extensive experience in serving clients like Brazos County—make us a valuable strategic partner,and singularly qualified to serve as Brazos County's employee benefits broker and consultant. Strategic Planning USI believes a long-term strategic plan for your benefit program is essential to achieve your organizational goals.We use a proven,three-tier process to help you develop and manage a long-term plan that controls costs and creates a healthier and more engaged workforce.The process involves the planning session,a strategic plan,and the stewardship report. Tier 1 — Planning Session A thorough planning process is the most effective way to create a long-term strategy that meets and exceeds the expectations of all your stakeholders—employees,senior management,and human resources.This annual meeting involves the key decision makers in your organization,including HR and senior management.This is a formal discovery process covering all aspects of your employee benefits and human resources strategy,from high-level cultural questions to detailed plan design and contribution strategy discussions. As a precursor to this meeting USI will have conducted our due diligence in building and assessing historic experience and trend,identify key drivers of cost,assess clinical and contractual gaps,and benchmark your plan against peer entities. During this session,we will review and discuss: • Financial and utilization trends to identify outstanding issues. • Demographic and participation data and any anticipated changes in workforce. • Network discount analysis and efficiency of access. • Pharmaceutical pricing and contractual details. • Summary Plan Descriptions (SPDs) and any gaps in plan design. • Benefit communication materials inventory—what's working and what's missing. • Benchmarking plan design,total cost,cost by plan,contribution strategy,and wellness initiatives. • Compliance issues identified current or future. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE US I ONE ADVANTAGE' j 8 Confidential.m 2022 USI Insurance Services.All rights reserved. ■ Feedback on where you want to be both financially,culturally,and competitively. • Employee survey results—if you have conducted or what we can do to assist in executing. We consider the strengths of the existing programs,identify any weaknesses,and determine cost effectiveness, competitiveness,and the administration efficiency of each program. Once we understand Brazos County's culture and the direction you are going,the approach we take is to carefully analyze your data to determine the overall health of the population and primary cost drivers.Our multi-disciplinary team makes specific recommendation in all areas of your benefit program that would help increase the health of the population,help control cost over time,increase employee satisfaction and competitiveness of the benefit plan and ensure a sustainable benefit program.Those recommendations are then presented by our local team to share with you the immediate cost savings/plan improvements and long-term impact. With this process,we are equipped to: • Review and implement efficient HR processes and effective communication tools that work cohesively with your overall benefit objectives. • Help you make educated decisions on how to invest in your benefits program. • Manage implementation as seamlessly as possible. • Provide ongoing support for your HR department and your employees. ■ Track and report critical indicators of plan success to make changes where necessary. Tier 2—Strategic Plan Incorporating the results of the planning session,we work with your team to create a strategic plan that is consistent with your business goals,is metric-driven,and executed by our team of professionals.Developed in partnership with Brazos County,the plan serves as the guide for your employee benefits plan decisions and strategies. The plan typically spans 1 —3 years,understanding that through the Annual Stewardship Review process,the plan will be amended as results emerge and the operating environment within your organization changes.The plan will address both short and long-term goals.The elements of the plan follow the seven (7) key areas of our employee benefits practice including. • Underwriting&Analytics • HR Services • Population Health Management • Compliance/Healthcare Reform • Care Intervention/Population Health Management • Pharmacy • Ancillary Benefits As a part of this plan,we devise an Annual Service Calendar for the upcoming year listing initiatives on a month-by- month basis.The calendar aligns the necessary annual tasks required to keep a health and welfare program on track with the tasks laid out in the strategic plan. Utilizing the calendar,the entire team(both USI and Brazos County) can be held accountable and kept on task. We recognize that healthcare has become an expensive and primarily reactive service,and so it is our goal to help counteract this trend by being a proactive,strategic,and tactical partner throughout the entire benefit year.In support of this approach—and to ensure ongoing alignment of your healthcare strategy with your organizational culture— we work with you to create a 3-to 5-year,multi-year benefits strategy that's based not only upon data and analysis,but also upon our understanding of your past benefit strategies,as well as your current goals and desired outcomes. It is important to note that Annual Service Calendar and Multi-Year Benefits Strategy are reviewed at every scheduled quarterly meeting to see if any adjustments are needed based on recent developments. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE® I 9 Confidential©2022 USI Insurance Services.All rights reserved. Tier 3-Stewardship Report We meet with your HR team annually to review a detailed stewardship report is a key step towards achieving the results you desire.The stewardship report provides opportunity for both forward planning and historic review to evaluate USI's deliverables,and to ask Brazos County if we have met your expectations towards our mutual goals. Brazos County and USI—Annual Stewardship Review includes: Annual Benefits • Benchmark plan design and employee contribution data against local and industry peers Strategy Based upon • Review plan financial performance Total Rewards • Discuss annual objectives and determine initiatives for upcoming year Objectives • Review plan performance and discuss alternative designs • Discuss current benefit trends ___ ------, ------ ---------------Annual Renewal Renewal Renewal request completed and renewals received from in-force carriers Strategy and • Evaluation and negotiation of in-force renewals Negotiation ' Funding arrangement, plan design alternatives,contribution strategies assessed,and impact analysis completed Annual Services i • Detailed claim tracking and analysis • Document review • Administration solutions • :" • Service provider coordination • Compliance updates • Day-to-day issue resolution • Training—seminars/webinars ,Service Provider • Consider key decision-making criteria Analysis Market Create and release client-specific Request for Proposal(RFP)to carriers Review Produce a summary report(includes financial analysis,change management issues,service provider scoring,etc.) LE Schedule finalist meetings/site visits • AnnuallEnrollment/ ,, • Develop annual enrollment timeline Communication': • Prepare and update communication materials Strategy • Participate in open enrollment meetings/health fairs ;£ ; • Implement new and/or review administrative processes/solutions 'Year-End Review • Measure the benefits program and service results Review service provider documents/booklets/contracts , • Evaluate service provider performance/performance guarantee true-up Communication- Ongoing Meetings and Tracking Objectives To facilitate ongoing evaluation of our services,obtain timely feedback,and quickly respond to any concerns,we meet with Brazos County as frequently and as regularly as required.The types of meetings we expect to conduct throughout the year include: • Initial kickoff meetings • Assessment meetings:weekly,bi-weekly,or monthly status calls to discuss ongoing projects,open items,and upcoming meetings • Plan performance reviews,claims data analysis and reporting • Pre-renewal meeting and Renewal meeting • Employee communications (i.e.,Open Enrollment meetings) • Annual client satisfaction and service scorecard meeting(Stewardship Review) ■ Multi-Year Strategic Planning Meeting ( , • Legal and legislative updates Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI 'O N E ADVANTAGE I 10 Confidential.©2022 USI Insurance Services.All rights reserved. Client Vignette Tool for Effective Project Management USI utilizes multiple internal mechanisms including client service Vignettes to ensure Brazos County's satisfaction with USI.The USI office provides a separate shared folder system for each client to keep all email transmittals in a central repository that is easily accessed by any member of the team.All communications requiring action items are added to our Vignette tool as an action item as outlined in the following paragraph. A cornerstone of our Employee Benefits consulting,project management,and service model is the client Vignette. The tracking tool is divided into various sections which include Pre-Renewal Process,Renewal Process,Open Enrollment Communications,Post Renewal/Implementation Process,Contract Review, Ongoing Service Items (Daily,Monthly,etc.),Annual/On-time USI Initiatives,Compliance,and Additional Service Items.Within this tool we will identify the task/action item or issue,action month,and the responsible party.This keeps Brazos County's open items fresh and outlines each team member who is accountable and provides constant incentive in bringing all tasks and issues to closure.This document is reviewed with Brazos County on a regular basis to help ensure that timelines are met,and all issues and projects are being addressed in a timely manner.This report provides an excellent method to document and measure all results during annual review time. Administrative Support For day-to-day service and assistance,your USI account team coordinates responsibilities and procedures for your HR Staff.We also respond to questions from your HR Staff who administer employee additions,terminations,COBRA pricing,eligibility,billing reconciliation,escalation of employee issues,carrier relations,and periodic reporting.We research and respond to questions on administrative topics and processes.Your account team is accessible via cell phone and email after hours as needed by Brazos County. Reconciliation of Flexible Benefits, COBRA, Group Health Plans, and Other Tasks as Needed f As is our regular process, every year,we develop a budget for Brazos County's employee benefit plan including projected annual costs and per capita costs for each benefit plan offered by Brazos County.We provide details on both employer and employee costs.As the year progresses,we monitor actual results relative to the budget that was established.Throughout the year,we provide updated projections for how the year will end (using the most recent monthly data) and a projection of the costs for the upcoming renewal. For self-funded clients like Brazos County,this process includes the setting of accrual and COBRA rates using enrollment assumptions and demographic factors.We work with you to set employee contribution levels for the various employee benefit plans. Our analysis includes projections of enrollment behavior based on various levels of employee cost. Your USI account team is highly experienced in researching,implementing,and managing reinsurance/excess loss through stop loss providers and carriers.An additional part of our annual renewal process is an analysis of the appropriate level of stop loss protection for Brazos County to purchase.We review historical loss results, demographic data,premium rates for stop loss,and actuarial norms to help Brazos County determine the best level of stop loss to purchase.We take into consideration the level of risk tolerance and cash flow flexibility Brazos County has before the stop loss level is finalized. Documents Inventory and Proofing One of the most overlooked,yet common problems a Human Resource department will have are the myriad of compliance-related documents that must be maintained and updated on a regular basis.This includes Summary Plan Descriptions,Plan documents,Summaries of Benefits and Coverage,ERISA reporting and disclosure calendars,as well as annual notices as required by Medicare,WHCRA,NMHPA,and others.USI will assist with the review and development of these materials,which are areas of expertise for your USI team.We will also develop a customized service calendar that will capture all reporting and disclosure deadlines applicable to Brazos County to assist the Human Resources Department remain in compliance with federal and state laws. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE A D V A N T A G Em I 11 Confidential.©2022 USI Insurance Services.All rights reserved. Day-To-Day Support for Issue Resolution Brenda Cos (Your Consultant),Lina Colon(Senior Account Manager), Grace Bell(Account Manager),and Chelsea Cox(Senior Account Representative) are available to your staff daily. Strategic issues are the responsibility of both the Consultant and the Account Team:plan design/contribution strategy, funding recommendations,vendor selection,budgeting,cost analysis,solution recommendations,and long- range planning. The Account Team handles most routine issues:claims,coverage questions,eligibility determination,compliance, open enrollment coordination,open enrollment follow-up,vendor management,contract review,wellness support, and employee communications.Your USI Account Team responds to questions from your Hit Staff who administer employee additions,terminations,COBRA pricing,eligibility, escalation of employee issues,carrier relations,and periodic reporting.We research and respond to questions on administrative topics and processes. Your account service team is accessible via cell phone and email after hours as needed by Brazos County. We monitor your strategic carrier service levels, financial stability,and accuracy in contracts and/or materials provided.We coordinate information exchanges and monitor transaction accuracy between you and your service providers to ensure that the performance of service provider services meet your expectations.We strive to keep your benefit plan operating at the optimal level throughout the plan year. Our team approach means that each account team member is held responsible for co-managing the strategic planning, implementation,and ongoing service of your account.Although our account team maintains traditional roles in (/ servicing their accounts based on their position,we pride ourselves in the flexibility of any of our account team to accomplish our mutual goals. At USI,account management professionals meet monthly with the internal Operations to discuss each account in detail,including service standards.Your USI service team works together to assist in the day-to-day issues that arise for Brazos County and its employees.Additionally,your local/regional USI National Compliance Attorney provides employee benefits Q&A support by attending one-on-one meetings, taking calls,and responding to emails to address specific client situations. We act as the primary contact for plan-related issues between an individual employee and the carrier if resolutions cannot be obtained through the usual carrier or service provider customer service channels. Our extensive industry knowledge and vast carrier contacts simplify the process of resolving sometimes complicated issues expediently and fairly. Keeping You Informed Cutting Edge Research to Stay on Top of Industry Trends Your dedicated service team will keep Brazos County apprised of new and emerging developments we believe will create opportunities or challenges for you with respect to your risk programs,including concerns related to the relative financial condition of the insurers with whom we and our clients do business.We will disseminate this information to you using an array of media based on your preference,including phone,email,web,white papers,and seminars.These communications will address topics such as risk management techniques,the state of the market, carrier solvency,new products,legislative and regulatory changes, emerging torts,and best practices. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE A D V A NTA G Ea I 12 Confidential©2022 USI Insurance Services.All rights reserved. Employer/Client Communications and Training USI team members stay abreast of changes and developments in the marketplace through regular and on-going conversation with carriers,underwriters,and other marketplace professionals;subscriptions to industry-specific periodicals and publications;continuing education courses,webinars,and seminars;and membership and participation in industry-related groups,professional societies,and trade associations. We receive changes in pricing and underwriting guidelines directly from the carriers themselves.We augment this information with insights on claim or loss trends impacting appetite or discretionary pricing factors gleaned through the conversations we have with—and feedback we receive from—the clients we insure and renew annually. USI is an industry leader in collecting employee benefit data,analysis of best practices,and proactive analysis of pending legislative and market changes.USI has made a tremendous investment in intellectual capital whose primary role is to predict changes,aggregate information,and repackage and disseminate that information and analysis to our clients and carriers through several sources: • Written analysis—Whether written by one of USI's ERISA attorneys or senior leadership,USI distributes regular compliance updates to its clients. • Client seminars—USI conducts quarterly client seminars in local markets.Timely topics are discussed by USI leadership,and when appropriate,external business partners.Whenever possible Society for Human Resource Management(SHRM) and Continuing Education(CE) credits are awarded for attendance.Many of our events are approved for recertification credit through the HR Certification Institute (HRCI). • Webinars—Regular national and locally held webinars are conducted for both internal education and client education. • Consultant and Account Executive—In the regular course of a client engagement,the Consultant and/or Account Executive will continue to update the client as to the health care market,vendor and carrier innovation and legislative changes. • Newsletter and electronic portal subscriptions—USI subscribes its clients to compliance resources managed by independent third parties. • Benefit Bootcamp—USI Benefit Bootcamp is designed to help people who are new to the benefits space by educating them on the different elements of the employee benefits package and connecting them with their peers by leveraging the USI network. School is taught by USI clients and USI subject matter experts. Your account service team will be proactive in contacting you regarding any new developments in the employee benefits arena. Training and additional resources provided to Brazos County Virtual events and webinars ` USI hosts regularly scheduled virtual events and webinars. Brazos County's employee benefits staff is advised of new legislation affecting the benefits industry 7 N'N� and other educational topics related to the employee benefits environment. " `/ 2022 There is no additional cost for these training sessions. Each virtual event usually lasts �c, a about an hour and is recorded for future playback. Registration is required to attend any virtual event. • Please visit www.usi.com to download a copy of our 2022 Employee Benefits �„o,o„eB�1B„� Market Outlook. `�`�`�p"k Response toRFP for Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE° I 13 Confidential.©2022 USI Insurance Services.All rights reserved. Training and additional resources provided to Brazos County Compliance updates and alerts __- Our in-house Employee Benefits Compliance Practice provides timely summaries of legislative,judicial,and regulatory updates at the federal,state(all 50 states),and j = - _ local level of issues affecting employer-sponsored health and welfare plans. An Employee Benefits Compliance Update is distributed monthly,and Employee Benefit Legislative Alerts are distributed as needed for late-breaking important developments. j __-- • Client Advisories and White Papers USI offers"Executive Insights"with articles on various topics across lines of business and lines of coverage that are timely and of interest.These articles can be found at: 111 https://www.usi.com/executive-insights/executive-series/. Client Advisories and White Papers are distributed via email directly to clients and s I�TYE many are published on the website including the following recent topics: runs • How Your Health Plan May Be Affected by Rising Costs Tl'tar:21 °=Cr-f �_ • New Frontiers in Healthcare Delivery:Evolving Models of Primary Care and A Look Back at the Most Read Employee Benefits Disease Management i Articles of 2021 • How Benefits Benchmarking Can Help Attract and Retain Talent During the I M 2021,several trends in NR. benefits and healdcare emerged Great Resignation a.a result of the Cowaw putdehat • Build a Benefits Communications Strategy That Encourages Employee employe' Foiddnd expect empluynsahadd e,Pece to Engagement `antmue dnm.yhmrt pu. • Resources to Help HR Meet the Changing Needs of Organizations •� • DOL Audits Are on the Rise:Prepare With Compliance Tools and Resources • How a Comprehensive Underwriting Analysis Can Lead to Better Health Plan I Renewals USI's Population Health Management Medical trends continue to escalate,driven by higher unit costs and Population Health Management("PHM")is one of the few things employers can do to reduce units consumed.With our USI ONE Advantage®approach to client solutions and wellness vendors being unable to report on the impact their programs have,USI has been able to identify and manage clients'future claims and connect them to proven solutions resulting in improved health of employees and cost avoidance. USI's Population Health Management(PHM) Consultants collaborate with account teams and clients to provide the support,coaching,and mentorship that your workplace population health champions need to be successful.The USI PHM team encompasses 29 consultants and three (3) support people covering the country with more than 300 years of combined industry experience.This Team has collectively implemented, and currently actively manages over 800 wellness programs and initiatives for our clients. Brazos County's Population Health Management Consultants,Michele Parker,works closely with clients and the USI account service team to develop a customized approach to wellness based on your unique needs,interests, commitment, engagement,and resources. She identifies the unique medical conditions within Brazos County's population that impact your health plan costs and,ultimately,your profitability.This analysis is the first step toward building a customized solution to meet Brazos County's needs. Response toRFP for Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE° I 14 Confidential©2022 USI Insurance Services.All rights reserved. USI's approach to wellness is not an"off-the-shelf"or"one-size-fits-all"product.Rather,our approach takes the time to know and understand the client,their wellness goals,current wellness programs in place,workforce,and company ' - mission,and will custom build a strategy and approach that best aligns with these.We evaluate and recommend appropriate solution providers during pre-and post-program implementation and consult with these providers and insurance carriers to assist with program selection and management. It is important to have a well-thought-out plan with built-in elements that maximize participation and encourage long lasting changes. Data Driven Wellness The USI Population Health Management(PHM)Team creates a multi-year CORE Population Health Strategy that will produce a positive Return on Investment through physician engagement and chronic condition management. The USI CORE Health Strategy involves: • Incentivizing employees to engage with their primary care physician, • Targeting entire member population, • Implementing targeted chronic condition management (e.g.,mental health,diabetes,musculoskeletal,etc.),and • Using data to evaluate the program's effectiveness and provide future direction. Data Drives Decisions (3D) Results are quantified in detail by the proprietary USI CORE Health Report("CHR") designed to quantify the impact of a population health management plan utilizing our USI 3D analytics and carrier reporting.In identifying the specific cost drivers and creating a summary of opportunities to improve member health,USI typically delivers a reduction in trend by 3—5%per year depending on the health status of a newly acquired client's benefit plan. As part of the strategy phase,USI considers the plan demographics,utilization history,cost drivers and program costs to determine which combination of design elements represents the best solution for the client. To design the customized program,the utilization pattern of certain conditions—especially diabetes,asthma,cardiac conditions,mental health,musculoskeletal and chronic obstructive pulmonary disease(COPD)—are evaluated to build the foundation for the disease management program since these conditions represent among the highest cost areas to the overall medical plan. POPULATION HEALTH MANAGEMENT:The CORE Health Report The CORE Health Report is an analysis of client data that identifies opportunities for improving member health and establishes targets for optimal plan utilization. f°o� • Comparison of Actual Claims to Normative Data - Identification of top conditions impacting healthcare spend - Analysis of plan utilization metrics - - -• ;;„„ • • Future Claims- Identification of opportunities to promote recommended services - _ - o Annual physical -= o Cancer screenings I�Q{ i o Diabetes management - _ t•�`� F= • Multi-Phase Plan Design - / • = i - Creation of a multi-phase strategy - - Identification of strategic vendors for program implementation = I® Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE AD V A NTA G Ea I 15 Confidential.©2022 USI Insurance Services.All rights reserved. With clinical capabilities provided by USI's 3D data analytics warehouse,we can drill into the top diseases impacting an organization's losses or their industry segment.The robust predictive modeling capabilities illustrates the necessary understanding of a client's relative risk score of their population compared to the norm encompassing over 30 million lives. The PHM Team works closely with our Medical Director,Dr.Eric Kerstman,and Pharmacy Strategist, Dr.Dominic Vu,to better understand chronic conditions and Rx utilization that may plague a specific client and potential outcome-changing solutions.When a client understands future risks,they are able to make informed decisions and impact future outcomes.We track year over year activity and results targeting those programs that improve the health of your population in the area's driving your cost. USI Pharmacy Consulting A key member of Brazos County's team of resources is our in-house Pharmacy Strategist,Dominic Vu,PharmD. Dr.Vu works with your population health management consultants and as needed,with our in-house Medical Director,Dr.Eric Kerstman who assists in reviewing pharmacy claims in addition to medical claims. The USI Pharmacy Consulting team has years of experience managing PBMs and has transitioned over 10 million lives.Their unique procurement discipline has resulted in significant cost reduction for numerous clients across the country. USI Pharmacy Consulting Services Our pharmacy consultants work hard to: • Negotiate PBM contracts focusing on reducing/eliminating spread pricing and contract variables that are not favorable to managed care organizations,plan sponsors and members • Monitor drug spend to contract terms • Consult on plan design and utilization programs • Improve cost of and utilization of high-cost specialty drugs • Continuously monitor and improve pricing • Consult on clinical management programs • Consult on operational delivery of service Each contract must be competitively bid. USI does not provide PBMs with client data to reprice for bid purposes because we understand that data integrity is compromised once your data is sent to the open market without rigid controls around the way that data is managed. USI internally controls data management and repricing using a disciplined procurement methodology. USI does have"preferred"or"in-house"PBM arrangements.Additionally,we believe that consortium or other non- competitive environments can be some of the least fiscally beneficial contracts to the client and its members.Please note that services provided by USI Pharmacy Consulting may incur an additional charge.We will always discuss such decisions and potential costs with Brazos County in advance. Clear Options Rx USI is exceptionally committed to exploring innovations that improve health outcomes,reduce healthcare costs,and drive out pharmacy-related waste.Pharmacy costs differ from other expenses like premiums or plan administration in that the distributor,carrier and PBM all earn significant additional profit from claims.To reveal and combat hidden distributor,carrier and PBM profits we leverage Clear Options Rx,USI's proprietary quoting tool.The tool creates a competitive PBM marketplace with preferred contract language aimed at closing loopholes and straightforward pricing to drive plan savings. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S I *NE ADVANTAGE I 16 Confidential.©2022 USI Insurance Services.All rights reserved. Frequently,USI arranges very favorable carved-out PBM solutions for our clients,particularly since carving out the benefit allows USI to negotiate favorable terms such as: ■ Passing of any rebates to employers • Carved-out third-party prior authorization • Elimination of spread pricing • Overall increased transparency in the pricing of pharmacy products Such transparency is often not present when pharmacy and major medical are integrated under one vendor. National Clinic Consulting Practice USI has an in-house National Clinic Consulting Practice with standardized deliverables that include a needs analysis for our clients that wish to install and operate an on-site clinic. Conducting a Client Needs Analysis The scope of services that an onsite healthcare clinic offers may vary substantially,depending on whether an employer's objective is cost containment,to increase the health and well-being of its workforce,increase productivity, reduce the number of on-the-job injuries and related expenses, or all of these. Clinics can deliver occupational medicine,ambulatory care,primary care,specialty care,and even onsite dispensing and physical therapy.A needs analysis is crucial to finding the right vendor partner—everything needs to be considered.This would include evaluating the physical space and equipment requirements, technology needs,and staffing.Additionally, supporting elements such as coaching,disease management, transparency,and advocacy,along with employee engagement,data analysis and incentive administration would have to be considered.To establish an employer's objectives and priorities,as well as the initial direction and timing for an onsite clinic,it is critical to perform a comprehensive analysis of its medical and pharmacy claims,along workers'compensation,biometrics,and any other pertinent available data. The following diagram illustrates the comprehensive scope of services that an onsite clinic can offer;an employer may choose to implement different services over a period of time after determining the clinic's primary objectives. Total Population Health Management (On-site care) •Your care team •Chronic condition rat Supervising physician,nurse management practitioner,nurse,ancillary staff, Disease management,gaps in - physical therapist, chiropractor care closure •Prevention •Pharmacy and benefit ` / management Screenings,flu shots, ergonomic g evaluations,travel clinic Adherence,generic YOUR •Acute care management,dispensing CARE TEAM First aid,over-the-counter •Workplace injury triage medical supplies and medications, Carrier and community worker's compensation triage resources •Wellness and lifestyle a Wearables and "therables" ® I management Smart phones,activity tracking - Physical activity,tobacco and biometric monitoring cessation,behavioral health, nutrition Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI CC)N E ADVANTAGE. I 17 Confidential CO 2022 USI Insurance Services.All rights reserved. USI's Clinic Consulting Practice can also manage the RFP process,help select finalists (our process includes standardized scoring of responses),coordinate site visits and finalist meetings. Onsite clinics can be used to drive primary care engagement,if they are deliberately used for that purpose.This means that the clinic must be staffed for that purpose,that employees/members should be incentivized to use the clinic for primary care,along with a robust communication campaign before launch.Most of our clients that implement onsite clinics with properly aligned incentives see Primary Care engagement as high as 80%. Onsite clinics can also be used to drive compliance with cancer screenings,improve risk factors via Rx adherence and compliance with standards of care (i.e.,reduction of gaps in care). USI HR Technology Team Services USI recognizes our clients'needs for our experience,knowledge,and support in navigating the evolving world of benefits technology. Our HR Technology Team consists of a dedicated group of HR technology specialists with extensive experience in the industry.Because HR technology is their sole focus,they can stay on top of the industry trends,developments,and markets. Working in tandem with HR Technology specialists,your USI account service team plays an active role in helping you select and implement the most appropriate solutions.We understand that when it comes to HR technology,there is no such thing as a"one size fits all"solution.With so many technology solutions in existence today,it is critical to conduct an evaluation to define your unique requirements and assess the ability of the market to meet,or exceed,your requirements. USI's HR Technology Team has relationships with many third-party preferred solution providers allowing us to enhance and deepen our consulting services. Our in-house HR Technology Specialists regularly participate in updates with our preferred third-party vendors,allowing us to deepen our understanding of their solutions and strengthen our relationships with them.In addition,this team routinely attends industry conferences and sits on advisory boards to stay well informed of the changing marketplace.Due to our strong relationships with third-party vendors nationally, we have the resources that facilitate a more effective and successful process for our clients. Your account service team works with Brazos County to define the current state and desired future state of your benefits administration system.We believe that this process of working with a client to identify their needs and their cost points is the most effective manner to solve your needs. Our Commitment to Keeping Pace Our Services with Technological Advances • Determining clients'benefits technology needs,including • Attendance at industry conferences ACA tracking,and reporting requirements • Participation in solution provider advisory groups • Identifying technology firms that have proven track • Regular engagement with industry thought records of providing these services and who continue to leadership enhance and expand their services and technology • Onsite solution provider visits • Developing an extensive benefits administration discovery • Market research on current and emerging process,including parameters for pricing services,client technologies security,disaster recovery,reporting capabilities, employee engagement,and communication materials • Engagement with clients of all sizes nationally Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE" I 18 Confidential.©2022 USI Insurance Services.All rights reserved. Identifying Enrollment Solutions There are many vendors that provide select services,while others offer fully integrated/comprehensive platform solutions (COBRA,FSA,billing,enrollment,etc.).We help you evaluate the vendors to determine which best fulfills your requirements for online initial and annual enrollment, electronic eligible feeds,and other related administrative services. USI's HR Technology Team vets HR technology vendors in the marketplace and matches Brazos County based upon your budgets and needs—with the appropriate platform/provider.Our National HR Technology Team also negotiates special pricing and terms on your behalf to ensure maximum value. We have many national preferred partnerships with benefits administration vendors,including:Paylocity,ADP, Vantage HCM,benefitexpress,BenefitsCONNECT,Benefitfocus,bswift,Employee Navigator,and PlanSource. Through these partnerships,and others,our clients enjoy enhanced services and/or special pricing not available to other customers. Our unbiased approach has proven to be invaluable to our clients—allowing us to be impartial in our search for the most appropriate and innovative solution on the market.We advocate for Brazos County's best interest. Our objective in recommending benefits administration technology is to provide efficiencies,empower employees, improve productivity,increase compliance,reduce risk,and improve communication to your valued employees. For more information we invite you to watch our video—Technology Driven HR Solutions—located here (https://usi.wistia.com/medias/6dzvw5in78). In addition,numerous carriers offer Technology Credits in the form of premium and/or other discounts when clients implement certain benefits administration vendor platforms/solutions. USI Technology Credit Program Understanding it may also be difficult for companies to justify the expense of new technology despite the inherent savings gained from greater efficiency and to address those cost concerns,USI manages the Technology Credit Program,which can save clients between$0.20 to $2.50 per employee per month towards the cost of their benefits administration platform. • Program Component 1-USI Negotiated Discounts: Best-in-class technology vendors provide exclusive discounts from their standard pricing models for USI clients. • Program Component 2-Carrier Credits:National voluntary benefits carriers gain efficiencies working with specific technology vendors and will offset costs for USI clients. EMPLOYEE SERVICES USI Communications Services Your USI team will take the time to understand Brazos County's culture and goals.We can create a customized communications strategy to increase employee awareness and understanding as well as build employee engagement. USI will work closely with your team to personalize materials for your employee population.We are prepared and equipped to communicate with your employees using various media,ranging from paper to electronic,from web conferencing to face-to-face employee group meetings,or a video library. - In addition to building a communication strategy that is most suited for your company,USI has the technology tools `\\ and resources to effectively reach your diverse population.USI goes beyond employee benefit guides and integrates technology to ensure that we send the right message,at the right time through the most effective medium. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI O N E AD V A N TA G E0 I 19 Confidential.©2022 USI Insurance Services.All rights reserved. MyBenefits2GO Custom Mobile App Web-based tools E-Readers Communication Pieces USI. [ [D R o 1 .1011 i Your Message y 1 = �"if � ,,Custom Data-Driven �� t • j { Strategy mm !Alp 8� :'sip J Decision ' . Support Tools Videos and On- HR Text and demand Content Support Social Media Following are samples of educational material and communication resources Custom Print Communications -, Brazos County will receive a variety of print and electronic • , OPEN ENRoui tsr za>tr; II .`�a.+' ItSyv:G: enrMvi. communications,branded to your corporate specifications and written a o<..,�.n......,�.1, /'. °"` •11 in easy-to-understand benefits language.Available communication __._ =' ' tT , • materials include enrollment guides,posters,email campaigns, ®iiiPr- >i�� r: ' 018 and newsletter materials. Certain services (such as printing of _______I.I___ E ALL ;1^Jeia 1 ENROLLMENT Oul0E enrollment materials or postage) may be passed to our clients at-cost. I --`�- 1LL3 4. oYtlf Employee Benefits Mobile App : ' ®®® The MyBenefits2GO App is included in our proposal and provides employees and 111E ®® dependents with on-demand access to benefit information including open enrollment ®® materials,educational videos,and contact information. Y' e - y, Learn more by clicking HERE for a demonstration video on the MyBenefits2GO app. Benefit Questions & Claims Resolution Benefits Resource Center (BRC) t r , u'~y`-- ,. Y: ' USI employees provide individualized support for employees through 1 ;� '' ` our Benefits Resource Center(BRC).Our Benefits Resource Team is HIPAA compliant and able to assist with benefit plans/policy questions, assist with eligibility and claims problems with carriers,and provide A. • 0 claim appeals information and process.We also include the BRC in 4111 'i- t ri: ' our core services. Learn more by clicking HERE for a video overview of the BRC. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE A D V A N TA G E° I 20 Confidential.©2022 USI Insurance Services.All rights reserved. i Video Education r'' 4". >- ,'. .i Brainshark Videos:USI records benefit presentations specifically tailored C,„.o, to your business to reach your employees,wherever they are. Standard L 'e °•_^ ---°-• a Brainshark presentations are included in our core fee as a value-add ammoog.nnnn service. L E Flimp Videos: USI offers clients access to a free library of educational benefits-and HR-related short, engaging videos available in English and Spanish.Flimp can create custom videos upon request,for a small fee. Open Enrollment Process The following list includes the services USI can provide Brazos County to support annual and ongoing enrollment needs: • Establish new plan year benefit offerings and costs • Work with human resources to establish open enrollment strategy • Advise new carrier(s) of the plans and rates selected,and advise the current carrier(s) of the termination date — Coordinate with carriers to provide benefit plan enrollment materials and carrier representatives where needed — Facilitate carrier administrative training meetings with Human Resources staff • Conduct educational meetings — Meetings will focus on communicating plan value and creating responsible healthcare consumers.USI will work in concert with Brazos County's HR team to assist in whatever capacity is desired. o One-on-one enrollment meetings o Small group meetings—covering multiple work schedules—with employee-specific enrollment"packets" o Larger group meetings o Meetings to introduce and walk through any new open enrollment technology platform • Develop customized benefit packets including benefit summaries,employee enrollment guides,confirmation forms,and other information concerning Brazos County's overall benefits package • Evaluation of online information and enrollment portals After the effective date,we meet with Brazos County's HR team,along with the new carrier,to review all administrative processes.We review all new SPDs for accuracy before submitting to you for distribution to your employees. Once open enrollment is closed,your account team corresponds with each carrier to help ensure that all changes are processed,and identification cards generated in a timely fashion.We also verify that billed rates accurately match sold renewal rates.In addition,we provide a cost/migration analysis if any significant enrollment shift occurred. Benefit Resource Center (BRC) USI's Benefit Resource Center(BRC)was developed as a single point of contact for benefit questions and claim issues.Outsourcing benefit questions and claim issues helps streamline your benefit administration and cut costs, while providing your employees and families with better benefit-related support services.The BRC provides HIPAA compliant support for employee benefit plan interactions.BRC is a professionally staffed benefit resolution resource for claims,billing,and eligibility issues. The Benefit Resource Center is staffed by USI employees.All inquiries are documented in a call tracking system. Utilization reports are generated quarterly to provide insight on critical communication improvement opportunities. When employees call or email the BRC,their issue is assigned to a designated BRC member through resolution. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE® I 21 Confidential.©2022 USI Insurance Services.All rights reserved. The BRC relieves HR staff from time spent on administration to focus on strategic HR functions and provides increased employee satisfaction and awareness of benefits plans.Additionally,your assigned Account Manager can assist with any issues.The BRC operations Monday-Friday between 8 a.m.—5 p.m. HR SERVICES: Benefit Resource Center USI's Benefit Resource Center (BRC) provides individualized support for employee benefit plan interactions. i • USI employees provide resolution for elevated claims,billing,and eligibility issues Impact and Benefits - Answer benefit plan/policy questions Reduce your cost of - Assist with eligibility and claim problems with carriers employee benefits - Provide claim appeals information and process administration.Average - Explain allowable family status election changes saving of$2.00 per • HIPAA Compliant month per employee • • All inquiries are documented in a call tracking system Relieve HR staff from • Utilization reports generated quarterly time spent on administration to focus i m! 0 1 - MI on strategic HR functions - . _ - I i'--� • Increased employee • , - = -_ _ == I ! -- - satisfaction and awareness of benefits { i ---- -•- _ _ _ ; _"'- plans 'I • ( U U I; - I I (CO _- • Quarterly reports provide 1 -- - -- :i - sigh _ -_II !----- _ �� - - communication 'i • ;- I E— �_' 1 i "-- ) improvement 4 _ ! I 1 MUM - I opportunities Reduced Administrative Time &Increased Employee Satisfaction This service can maximize Brazos County's health benefits investment,providing cost-effective outsourcing support for your employee benefits staff.Your employees get a compassionate benefit advocate and confidential troubleshooter for health plan issues.Productivity is enhanced,as employees spend less time navigating the healthcare maze. HEALTH PLAN COST CONTROL USI Underwriting & Analytics - Resources and Services Ali Tariq,located in Houston,is a key members of Brazos County's account team and networked with our national team of underwriters and analysts.In addition,Adeniyi Olaiya,ASA,MAAA at USI Consulting Group (USICG) can provide actuarial support as needed for self-funded medical plan clients. The USI Underwriting&Analytics Team for the employee benefits practice is made up of over 170 associates in ten geographic regions brings a wealth of industry background to the discipline to include experience with carrier underwriting and consulting practices with individuals having up to 30 years of experience within their respective subject matters. USI analysts protect your commitment to your employees through detailed scrutiny of products and premiums.We examine underwriting practices for fairness and appropriateness of rates and educate you about the advantages and risks connected to each method of benefit financing.Periodic market surveys will ensure your plans remain competitive,ongoing evaluations of insurance companies'financial rating will give you the confidence that fiscally strong providers back your coverage. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE I 22 Confidential©2022 USI Insurance Services.All rights reserved. The Underwriting and Analytics Team provides services including,but not limited to: • Renewal projections and funding analysis • Reporting • Claims cost and risk assessment ■ Long-term strategic planning • Trend mitigation • Strategic planning for active and retiree medical plan • Contract review design and contributions • Plan design and contribution analysis • Financial impact of health care exchange strategies • Benchmarking and market review including defined contribution • Predictive modeling • Model architecture on tools for underwriting,healthcare • Ancillary analysis reform,employee contributions,and stop-loss • International exposure analysis • Reserving(IBNR,long-term disability,life insurance, • Disruption assessment etc.) The underwriting process involves collection of client specific historical data(when available) to include a minimum of 24 months of claims experience,enrollment data,benefit history,individual large claim history,diagnosis and procedure records,and fixed expenses to incorporate into a projection algorithm. The underwriter will observe client specific cost trends and compare national/regional trends for inclusion into our forecasting models.When group size dictates,the underwriter will incorporate cost benchmarking data to include within the model.Benchmarking can include geography,industry,and group size differentiation. Utilization Reporting We will review and analyze claims and utilisation reports provided by each carrier and provide quarterly summary reports,as well as annual detailed reports.With each,we will provide our observations and identify any emerging trends so that we can develop our strategy on possible solutions to address those issues.For more in-depth data mining: for prescription drug claims we have a proprietary program through USI Pharmacy Consulting and for medical claims we utilize USI 3D Analytics. Our process also allows us to identify the most effective funding mechanism,opportunity to mitigate risk,and pursue the most affordable coverages in the market. Our models are easy to use,and we share the tools with our clients to gain a better understanding of the alternatives that exist along with the methodology. Our reports and processes are 100%transparent. Cost Projection Your account team develops cost projection on a regular basis.This report is the cornerstone to our ability to provide timely re-projections,modeling,and upcoming benefit plan strategy projections.These financial models are recognized as the appropriate tools within the group insurance industry.We use standard underwriting and actuarial processes and employ some of the industry's most experienced professionals.We also leverage technology to deliver more flexibility and timeliness to our process where it is available. Our team is well-versed in the capabilities of each of the potential vendors,giving us an advantage of identifying resources needed within each company. Your USI account service team has access to a wide variety of forecasting tools,calculators,and reports that can help analyze plan performance and assist in strategic planning and the decision-making process. Healthcare Trend Information Our underwriters review the appropriateness of the factors carriers use to calculate renewals and compare other factors used in the renewal calculation to our database of underwriting guidelines and tools (trend,credibility,plan design decrement pricing,etc.) to assist in the negotiation process.The high level of underwriting activity,in which our dedicated underwriters are involved,makes us keenly aware of industry trends at a national,regional,and local level which,in turn,results in financial savings for our clients. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE I 23 Confidential.()2022 USI Insurance Services.All rights reserved. The USI Underwriting Advisory Group (UAG) consists of members who work together to develop financial analytics best practices and build tools to benefit clients and USI team members alike. USI Financial Reporting for Measuring Plan Performance -Self-Funded We realize that cost is a key factor in developing any strategic benefits plan and that solid financial management is of critical importance to Brazos County.Financial management and analysis of claim and utilization data is a valuable cost control service that we offer.Our goal is to monitor and interpret key financial data to guide you in budget planning,renewal negotiation,and plan design. Our offering includes both actuarial and underwriting services to monitor the financial performance of Brazos County's plans and conduct annual reviews on your behalf.It is customary for your account team to conduct their own underwriting analysis and,when appropriate,to use that in negotiations with the carrier. Our standard procedure is to determine our own pricing and communicate in advance of receiving any renewal from your service providers. We survey all national service providers by product to determine external or industry trends.We base our projection on both internal and external trend data and use that information to successfully negotiate the best deal for our customers. Financial Analysis We continuously evaluate your current employee benefits programs to help determine where cost savings could be realized. Our solutions,coupled with care management programs,have been proven to result in improved employee productivity,improved health status,and reduced utilizations costs for specific disease states.We take a strategic approach to monitoring healthcare and program costs. Your account team has vast experience with claims and financial analysis,including in-depth underwriting experience. We review claims and utilization reports provided by each carrier and provide quarterly summary reports,as well as annual detailed reports.These reports provide insights into controlling costs and identify emerging trends to help us develop a comprehensive cost-saving solution. In addition to the typical claims reports and analysis,your account team has access to a wide variety of tools, calculators,and reports that can help analyze plan performance and assist in strategic planning and the decision- making process. Some of these tools include Reserve Calculator, Claims Utilization Benchmarks,Plan and Prescription Plan Change Pricing Calculators,and ASO Claim Projections. Following is our standard reporting package and frequency for self-funded plans.We recognize that not all clients are the same nor do they require the same information.We work with you to provide the reporting that will be most useful in evaluating your plans. Self-Funded Report Type Frequency Profit and loss report including comparison to budget Quarterly kAggregate Report --- Quarterly— —_-- ---1 I Large claims monitoring/Analysis Quarterly --- ---- -------------- ------------------------- -- iFinancial monitoring report Quarterly Plan utilization analysis ( Semi-Annual or Annual Claims and fixed cost projection ---- i Annual J LBenchmarking(plan design,total cost,and contributions) Annual Funding alternatives and plan design analysis(self-insurance,minimum premium,fully insured, Annual HRA,NSA,etc.) ---- ------- ------------------------------------ I Renewal reports Annual Disease management review Annual Network utilization analysis 1 Annual Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE. I 24 Confidential.Cl 2022 USI Insurance Services.All rights reserved. Self-Funded Report Type Frequency Prescription drug analysis Annual Wellness initiative results Annual L ontribution analysis and options Annual IBNR(incurred but not reported)projections — — --_ Annual Preparation of annual budget reports Annual Ad Hoc Reporting Our standard reporting package includes—at a minimum—comprehensive experience reports delivered on a quarterly basis,but the frequency and content of reports can be tailored to meet Brazos County's specific requirements,including any ad hoc or"one-off'queries.There is no additional cost associated with reporting customization or the creation of ad hoc reports. Certain carriers also offer data access and reporting capabilities to clients through online portals. In-House Underwriting At USI,we internally underwrite every renewal and quarterly loss development using our team of in-house Underwriters and Analysts.We evaluate the vendors proposed price based on data and the knowledge of where all the profit is buried—profit sometimes obscured within your administration or within claims charges,where rebates or capitation charges might artificially inflate your loss costs. We consider plan design,contractual review,and financial analysis essential to effectively meeting benefit plan objectives.We take a universal approach to underwriting and analytics,which incorporates data beyond the traditional claims information,such as corporate culture and objectives,utilization metrics,and industry norms.This broad l perspective provides meaningful solutions that allow our clients to effectively make confident decisions regarding their benefit programs. Specific Areas of Analysis Include: • Audit of Current Plans (Performance and Contractual Features)—We review the performance and contractual features of the current programs against the stated objectives.We identify areas where the plan may not be performing at the intended level and make recommendations for consideration. • Claims Risk Analysis—Our analytics team utili7es proprietary claims analysis tools that allow us to determine current claims risk within the population and utilization patterns that may need plan design attention.USI and our clients understand how every claim dollar is spent and we can model the potential outcome of proposed plan design changes. • Renewal Projections—Well in advance of the renewal activities,our analytics team will develop projections for the upcoming renewal.Key components of the process include administrative expenses and stop-loss insurance,if not carved out.At USI,we believe that the receipt of the renewal should not be a surprise outcome. Our process means that you are fully educated on the performance of the plan at all times and the renewal process begins before the actual renewal is received. • Market Review/Carrier Negotiations—Our analytics team is proficient at leveraging the marketplace to ensure the costs of your benefit programs are appropriate.They focus not only on rate negotiation,but also negotiate contractual features,caps on administrative fees,multiple-year guarantees,and special underwriting and administrative concessions.Renewal offers are carefully audited to ensure the renewal is appropriate in light of actual experience,market trends,and underwriting norms. • Contribution Analysis—As part of our analytical approach,we regularly review and provide options for employee and employer contributions.We consider this aspect a key component of overall plan design. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI O N E ADVANTAGE j 25 Confidential.©2022 USI Insurance Services.All rights reserved. • Fully-Insured Equivalent Rate Development—For our self-funded clients,USI develops fully insured equivalent rates for funding and contribution purposes.Based on the client's funding requirements and risk • - tolerance,these can be established at maximum liability,expected liability, or somewhere in between expected and maximum liability. ■ Network Analysis—Periodic review of your network utilization and discounts allows further insight into areas of improvement within a plan.It is important to understand network utilization and address issues of access or plan design impediments.We regularly evaluate the network utilization patterns and make recommendations for potential changes. • Demographic Analysis—Where appropriate,our Analytics Team reviews the changing demographics within a client's population.The insight provided helps with understanding current as well as future risks and provides insight into possible future risks and considerations within the population of the plan. • Regular Financial Reporting—One of our goals at USI is to eliminate surprises to our clients,especially financial surprises.We manage this process through a detailed analysis of all claim activity with monthly financial monitoring reporting that compares plan costs to budget. • Review of Program Administration and Communications—From your questions,it seems clear that the administration and communications of the benefit programs is a major challenge. Communications need to address multiple locations and stakeholders. Our actuaries are experienced,degreed professionals with technical knowledge of administration and the valuation process,as well as computer science.We have developed our own unique system to ensure clients'needs are met on a timely and cost-efficient basis. Our capabilities allow us to be responsive to unique plan designs and ongoing regulatory changes. Vital to proper administration of defined benefit plans is financial management,which is provided through actuarial forecasting—a determination of what the future costs of the plan might be—so that performance can be measured in terms of specific goals and timely adjustments can be made accordingly. Our actuarial staff provides these analyses, and other studies,ranging from basic to complex. All actuarial services are not the same.Actuaries often use standard methods and assumptions,or have difficulty customizing and communicating their approach to suit the needs,goals,constraints,and special circumstances of their clients.Our approach is different.We take a closer look at data,run alternative scenarios,and provide creative and flexible solutions. Our objective is to arrive at more meaningful and understandable results for our clients. For actuarial services,we utilize USI Consulting Group,a full-service benefit consulting firm.Their areas of expertise include: • Defined benefit actuarial services • Actuarial valuations • U.S. GAAP under ASC 715 (formerly FAS 87/88/132) • Merger and Acquisition studies • Actuarial modeling and studies • Discrimination tests/compliance • Benefit calculations ■ Retiree benefit outsourcing Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI 10 N E ADVANTAGE I 26 Confidential.©2022 USI Insurance Services.All rights reserved. USI's Exclusive Benchmarking Tools USI will benchmark your plan provisions,employer cost and participant contributions with other comparable organizations based on the industry and geography against which you would like to be compared.We have multiple methods of performing this comparison: 1)we evaluate your program compared to our other clients in the same industry;2)we provide customized benchmarking reports comparing you to other organizations of similar size, industry,and geographic location,to evaluate Brazos County'plans as compared to other organizations.Through our internal agency management system,we will be able to compare your benefits,contributions,and cost to the USI Block of Business by region,industry,or size of employer.Using the above benchmark data and detailed claims and utilization data,USI will consult with Brazos County on alternative benefit strategies.Alternatives for consideration may include areas such as plan design changes,consumer driven plans,pharmacy plan/vendor changes,changes in health plans or other vendors,and addition of specialty vendors (disease management,wellness,carve-out pharmacy, etc.)USI's recommendations will be tailored to your specific objectives and will be based on sound actuarial price projections,our knowledge of"best practices"and"best-in-class"vendors in the marketplace. USI Benefits Benchmarking Study (BBS) The USI Benefits Benchmarking Study(BBS) is a national study of employee benefits plans. More than 8,000 employers participated in the 2021 benchmarking study,making it the largest middle-market benchmarking study available.The study spanned across all market segments and industry classifications and provided respondents with a complimentary assessment.Targeted to employers with 100+employees,it assists employers who are interested in exploring industry trends to ensure they are offering a competitive benefits plan. We derive our knowledge of current trends from a variety of resources,including. • USI proprietary,in-house benchmarking tool • USI 3D (see following section for more information) • USI account management system reports • Industry publications/resources/associations • National survey data • Carrier resources = • Decision Master Warehouse As mentioned above,our agency management system is one of the sources we leverage when helping clients benchmark their plans.This system records and tracks a wide range of data regarding our clients'benefit programs including rates,plan designs,and funding mechanisms,as well as other pertinent eligibility details.We can segment and parse this data by industry(or other parameters),as needed.In instances in which we have a significant local/ regional/national client base in a certain industry,we can generate internal reports which summarize the statistics, demographics,and plan details.These reports are de-identified (removing client names) and then can be shared with Brazos County. Included with other national benchmarking statistics from USI 3D,we provide clients with additional data about their health and benefit plans.This comparison is typically focused on the following elements: • Plans available in the market • Employee share of the cost • Prevalence of those plans (movement) • Trends (typical and leading edge) • Plan provisions • Cost escalating • Total cost of plans • Trends in plan design and cost mitigation • Employer share of the cost Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI *NE E ADVANTAGE• I 27 Confidential.©2022 USI Insurance Services.All rights reserved. USI 3D Benchmarking USI 3D (Data Drives Decisions) allows our analytics team to benchmark your benefit plan design,utilization,and contribution levels against similar companies in terms of size,industry,and geography.Robust analytics reveal potential cost saving opportunities and management level reports deliver a clear understanding of your plan's performance.USI uses our own proprietary analytics to drill down on cost drivers and utilization statistics using data delivered from direct feeds with insurance carriers.USI 3D also provides data from the largest claim payers in the country allowing our analytics team to monitor industry trend.We track key performance indicators across a range of metrics and compare results to industry peers and a normative database of more than 30 million lives. Benchmaridng—USI 3D includes non-identifiable data on approximately 46 million lives • Data warehousing—Historical claims that include the past 36 months of claims and wellness data • Financial reporting—The reports include IBNR,trend analysis,month by month loss reporting,distribution of claims,discount reporting,and demographic analysis • Utilization reporting—Help to measure access of care by analyzing what providers/networks are being utilized, which settings of care(i.e.,ER vs. office visits),and specific diagnostic procedures (i.e.,MRI,dialysis) • Benefit modeling—Ability to value plan designs by reviewing the group specific historical claim activity • Clinical reporting—Focusing on disease prevalence and benchmarking,Gaps in Care (CGI),Relative Risk Scores (RRS),predictive modeling and population health(age-appropriate screenings) • Pharmacy reporting—Measures financial trends,therapeutic classes,generic vs. brand,conversion opportunity, and unit pricing USI 3D is linked to the USI ONE Advantage®OMNI which allows us to identify areas for improvement and connect them to proven solutions we can tailor to meet the unique needs of Brazos County.Through our USI 3D database, we have an at-risk identification tool which is part of our predictive modeling.With this reporting,we help clients find and highlight trends that indicate potential at-risk populations.We receive monthly updates and full claim file updates from all the major players and have access to vast clinical information that we use to understand the impact of various health management programs.Additionally,we locate gaps in care for current at-risk populations.This tool aids us in pinpointing the exact target points we need to address as part of the Population Health Management strategy. USI believes in the value of the data.The aggregated and de-identified information collected in 3D,in addition to our proprietary internal benchmarking tools,allows us to provide unique and robust insight to organizations such as Brazos County.From plan design,to plan structure,to overall cost, employer/employee contributions,to claims utilization,the size of our middle market book of business gives us a unique opportunity to provide specific'insight to our clients on where they stack up in their local,regional,and national marketplaces.This is a part of our standard renewal service and can be provided upon request throughout the year. Stop loss insurance is critical for managing risk on your self-funded employee health plan.It helps guard against unforeseen, sometimes catastrophic employee claims that could wipe out your medical reserves and adversely affect your company's profits. USI Stop Loss Consortium USI Stop Loss Consortium facilitates marketing,consulting,stop loss training,contract review,and oversight of stop loss carriers including the stop loss confidentiality agreements.Working in partnership with our stop loss practice helps ensure the weight of the entire USI relationship is at play in the underwriting negotiation and placement processes.We continually evaluate new market trends for innovative solutions to our clients'risk needs,monitors carrier performance,and can help find coverage for transitional and"hard to place"cases.With our team's experience in self-funding,we have what it takes to design coverage to satisfy<<clientShort>>'s risk tolerance,maximize cost containment,and help protect against potential gaps in coverage. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI *N E ADVANTAGE* I 28 ConfidentiaL©2022 USI Insurance Services.All rights reserved. UNDERWRITING&ANALYTICS: USI Stop Loss Consortium USI leverages market size and underwriting expertise to negotiate best in class reinsurance contracts for USI clients. • The USI Stop Loss Consortium includes the industry's largest reinsurance carriers Impact and Benefits • The USI Stop Loss Consortium features: • Save up to 15%of — No new lasers at renewal with specific rate caps ranging from 40%to 55% fixed insurance cost,or • — Provisions to ensure that stop loss coverage is aligned with benefits plan an estimated cost of total program — Dividend eligible contracts and early rate locks ' - AM Best"A"rated carriers only Eliminate exposures to costly lasers typically greater than$100,000 USI Stop Loss Consorliumm Best in class contractual provisions Wa... .�.. • • Ability to shop • reinsurance market ul Po. E. without member disruption • Best in Class Stop Loss Coverage and Contract Terms In addition,our Underwriting&Analytics team evaluates each employer's specific aggregate and specific stop loss needs to ensure any coverage placed is not over-insured or under-insured with respect to the risk tolerance and claims history of an employer. ' USI's"proprietary"tool benchmarks client's stop loss coverage to determine appropriate risk level: • Identify the appropriate range of specific stop loss deductible options based on the client's specific demographics • Estimate the Stop Loss Premiums PEPM • Present range of options to client and allow them to select the specific stop loss deductible that best suits their business needs COMPLIANCE USI Benefit Compliance Services USI's National Compliance team is comprised of nineteen(19) employee benefits attorneys and three (3) compliance specialists located in regional USI offices.Unique to USI,our service model includes compliance attorneys embedded in local client service teams who know our clients and the challenging issues you face.The USI ONE Advantage® supports nationally networked attorneys providing comprehensive compliance solutions to our clients. Wendy Carmichael is the locally placed,nationally networked ERISA Counsel that will provide support for Brazos County and your account team. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI O N E ADVANTAGE. I 29 Confidential.0 2022 USI Insurance Services.All rights reserved. USI National Compliance Team - Research and Resources With the volume and complexity of employee benefit regulations on the rise,we recognize your need to understand what is truly relevant and to minimize your risks.Our communications cover: :o;, • Federal updates such as changes in the tax code that y' could apply to your organization directly or to related =_ - stakeholders such as insurers who may shift their costs to -_-- - _= == you. _ - ■ State updates such as new state paid leave laws. USI's National Compliance Team does not rely on secondary sources. Our benefits attorneys read all relevant laws and guidance and confer with each other to create materials to educate our staff and our clients. USI has developed communication mediums that allow us to quickly disseminate information regarding impending deadlines,changing legislation,and employer obligations,along with guidance about how to remain in compliance. These compliance resources are outlined in the following table. Compliance Resources—Included in Our Service Offering Workshops,Seminars,and Webinars Legislative and Regulatory Updates USI's National Compliance Team provides USI's National Compliance Team provides comprehensive and informative webinars and seminars regarding practical analysis of federal and state legislative developments legislative developments and interprets impacts to employers which: Comprehensive Employer Guides and Toolkits • Focus on the most pressing issues of the day USI provides in-depth analysis and guidance to help Brazos • Identify key takeaways and next steps County navigate through complex rules,regulations,and plan • Include question and answer sessions with our strategy decisions USI's National Compliance Team provides compliance experts to provide clear Brazos County: understanding of the issues • A detailed roadmap to the multitude of requirements Each event usually lasts about an hour and is affecting your health and welfare plans recorded for future playback. • Tactical advice regarding implementation and consequence management Impact and Benefits: • Substantially reduces your HR team's time investigating complex issues • Delivers timely,relevant,and accessible material,prepared by our in-house attorney team • Provides comprehensive and practical analysis • Provides recommended specific action items for employers and employees Healthcare Reform (ACA) Although our attorneys do not provide counsel to our clients,they provide much-needed support,answering specific questions such as those surrounding the value of grandfathered status under the Affordable Care Act(ACA),the interaction between Medicare and group health plans,whether specific situations constitute changes in status under cafeteria plan rules,whether certain contribution strategies are discriminatory,and what can be used and disdosed under HIPAA Privacy and Security Rules. USI uses various tools to determine a client's compliance with the ACA. USI addresses any gaps in a client's current program regarding Employer Penalty exposure. Our macro-analysis addresses financial impact to the employer and employee,including considering tax consequences and whether the employer maintains coverage,drops coverage,or drops coverage and provides compensation to employees to offset the loss of benefits.The analysis also includes any PCORI and Health Insurer fees applicable to your program. Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE') 30 Confidential.©2022 USI Insurance Services.All rights reserved. With the 2010 passage of the ACA and the uncertainty of what the future will bring,we realized that our clients would be looking to us for assistance as various mandates and requirements took effect,and we immediately committed ourselves to getting—and remaining—up to speed on all the nuances and potential outcomes of Healthcare Reform,including any that may result from changes in administration. The USI National Compliance Team provides insights and updates on legislation, compliance,and Healthcare Reform.As legislation is proposed,we consolidate the information for our clients in a series of compliance bulletins. We follow up all major legislative changes with hosted webinars and seminars.Additionally,we are available to attend individual meetings with clients on areas that we have mutually identified as impacting your plan.We regularly prepare and offer presentations to Human Resource teams to help explain legislation and regulatory risks. USI helps Brazos County understand the risks,navigate the changes,and explore potential opportunities in the ACA. Employers must understand not only the formal elements of reform but anticipate the unintended consequences and potential market shifts in the delivery of healthcare as providers and payers seek to reinvent themselves in a new system governed by changes in regulation and reimbursement. In a time where reform is increasing costs for clients,USI understands these regulatory changes and can leverage underwriting practices to improve pricing and increase control over healthcare consumption. COMPLIANCE/HEALTHCARE REFORM: Healthcare Reform Impact Analysis The USI Analytics and Compliance team evaluates and quantifies the financial and procedural impact of the Affordable Care Act. • Identify exposure to penalties,cost impact of increasing number of insureds, Impact and Benefits reduced employee contributions,and additional taxes and fees • Prospectively quantify impact • Project financial impact of employer strategic options,including tax implications of the ACA for informed • Identify opportunities to mitigate ACA financial impact decision making regarding pay or play."plan design, , and contribution models sn.ea,o pms•i�hreuOwexouan:h.,hfin.:oao.a ,d •.. k,. xVhhM.,Ofr . • .� �. I ;,,�, ,,, ;.; aaeone ww. b. Support HR staff from time f' . spent on technical ACA _ analysis to focus on strategic HR functions .... :.V.. ,.. i . ^�-• • Assist employers through analytical t a• . � l •■, ;.�=, A ana ical projections o takSF ,e , , =Ides;. strategic plan regarding ACA msw, murm.. VSM man.akw.dew..k �..wm.eel:'emun.a..:.wwa�+ aM�F.•.a.em r.s:owyw t, e.,*. Complex and In-Depth Analysis for ACA Scenario Planning We assist Brazos County with developing short-term and long-term objectives that are aligned with the timeline for implementation of the ACA and take into account changes in an employer's business and budgetary needs. Our ACA support services which take place during your plan year include: • Identifying your full-time employee population (implementation of measurement periods,when required) • Assessing the affordability of your group health plans • Determining the value of your plan (minimum value plan determination) • Complying with other market reform changes including new benefit mandates and the payment of ACA fees and taxes • Providing resources to assist you in understanding your obligations under the 1094-C and 1095-C reporting requirements Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI O N E ADVANTAGE I 31 Confidential.©2022 USI Insurance Services.All rights reserved. COMPLIANCE/HEALTHCARE REFORM-Comprehensive Employer Guides and Toolkits In-depth analysis and guidance to help employers navigate through complex rules,regulations,and plan strategy decisions. • USI's national employee benefits compliance team provides employers with a detailed Impact and Benefits road map to navigate the multitude of requirements affecting health and welfare plans m Substantially reduce • Tactical advice regarding implementation and consequence management is provided HR team's time investigating complex issues I ® -_ __._.w._' -Ck0,0M•V _ : .avatte,:,M 3 ®": _ Timely,relevant,and • „i. ���` =---_----•El----� _ � accessible material .._ _ _ - _ 3 % - interpreted and written ....... by our in-house - ---— _ -_ -' attomey team . ... ^ , - ..a_ I - Provide j. v— _ -_- t comprehensive and practical analysis Emi..01ER S'+PPED RESPOH4131irl ; :�-..r "—'i `+tr3Lfi:S,S PROGRnuS �j'DBOO, —' ... • Recommend specific I . __ ____ _ action items for I — __,— — employers and ��_. ----.----_ ___. employees Comprehensive Guides for Complex Issues The services outlined above are included in our core consulting fee for Brazos County. USI Compliance Checklist Review Your USI Account Manager identifies exposures and - - tmom..-� _,.-_ M. .._� _- 1. offers remedies to support Brazos County's _® �`�_� __ - , - i compliance with state and federal and benefit laws. �� �-__.-_ I =.`.. ' Our account managers work with our National • _- ; i -...�;__ -a Compliance team to identify key areas for compliance .- _ _ ='�:T review and review procedures.The team discusses the �= _ issues identified through the review and collaborates I - ' : j ._t -T on proposed action items to address issues and f �.-� _--- - f mitigate potential risks for Brazos County. ----------' Impact and Benefits • Identify exposures to penalties under various benefit-related laws including ERISA,ACA,and HIPAA • Provide strategies and procedures to mitigate existing exposures and eliminate future exposures • Review process is included in our standard service offering Third-Party Solutions USI has preferred third-party solutions who provide the creation of cafeteria plans,HIPAA Privacy and Security- related documents,wrap summary plan descriptions,and wrap plan documents at an affordable cost to USI clients. Response to RFP fon Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE A D V A N T A G Em ( 32 ConfidentiaL Cr12022 USI Insurance Services.All rights reserved. Form 5500s* USI assists with the collection of Schedules A and provides general information addressing the Form 5500 filing requirement;however,USI has a preferred relationship with Wrangle,LLC to effectively handle all Form 5500 requirements for our clients. Wrangle offers a full staff of employee benefit experts who have over 55 years of combined experience and industry knowledge.They have been in production roles,client consultant roles,and management roles (both at the local office level and regional level).Wrangle has performed more than 40,000 Health and Welfare Form 5500s (Form 5500s) at all levels of complexity and for clients located in every state. Form 5500 preparation is the only service that they provide and is their focus. Form 5500 services available through Wrangle,LLC include: • Managing the Form 5500 filing process from start to finish • Managing timing and deadlines ■ Gathering Schedule A and C data from insurance companies and administrators • Answering technical questions • Providing consulting advice on complex situations (e.g.,Delinquent Filer Voluntary Compliance Program (DFVC),Trusts,etc.) • Preparing signature-ready Form 5500s—original and a copy • Preparing Summary Annual Reports (SAR)—original and a copy • Preparing Form 5558 (Extension of Time to File),as necessary • Providing a client-specific filing schedule—includes due dates,plans,etc. • Correcting errors and deficiencies in Forms,as required • Responding to Department of Labor(DOL)/Employee Benefits Security Administration (EBSA)letters • Handling emergencies * Form 5500 services available through Wrangle,LLC are provided to Brazos County at an additional fee($325 per year per 5500). Texas,New York,and Louisiana law precludes us from covering the cost of the service. Medicare-My Benefit Advisor, A USI Subsidiary My Benefit Advisor is a USI subsidiary that can help Brazos County establish a solution to guide your employees through the Medicare maze and find the right coverage solutions.Dedicated benefits professionals will compare prices and coverages to help your Medicare eligible employees make the best decision while saving them time and money.Best of all,there is no fee for this service and the rates are the same as buying directly from the insurance carrier. Required Notices and Disclosures USI can assist with annual and new hire notifications including HIPAA Special Enrollment,Medicaid/SCRIP,and wellness program notifications,customized for the client based on type of funding,employee count,and other relevant factors.We will also provide information and assistance on government disclosures such as the annual Medicare Part D CMS notification and Form 5500 (see above). USI will educate Brazos County on how to complete Forms 1094-C and 1095-C and can assist in identifying a third- party provider that can gather the information to prepare the forms.Brazos County will be responsible for filing the forms directly with the IRS as the forms must be signed by an authorized representative of the employer.We have national pricing arrangements with several providers for this service.The contract would be direct with Brazos County. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ,��; N E ADVANTAGE* 33 Confidential.©2022 USI Insurance Services.All rights reserved. Mineral (formerly ThinkHR) _ USI has teamed up with Mineral to give you answers you can trust.Mineral is a cloud-based HR platform that integrates live experts to help resolve urgent workforce issues and ensure HR compliance.The Mineral platform includes access to a wide variety of document templates including job descriptions,employee handbook,compliance and HR guidelines,checklists for compliance,salary benchmarking,and more. Mineral Live USI Expert HR Advice and Answers to Complex•HR Questions Introducing a revolutionary HR advice service for°our most valued customers When you need answers to tough HR questions,where can you go?Your lawyer?Friends?The web?These options either cost too much or leave you with incomplete answers.So,we have teamed with Mineral,the leader in LIVE HR advice,to give you answers you can trust. HR Hotline HR Library HR Training Talk directly°to certified HR experts Access to thousands of online tools, 1. Use unlimited self-paced,`employee sand get immediate answers forms,templates,and guides I. training from over 200 countries Call the HR Hotline with your HR questions,and you will speak directly to SPHR/PHR-certified consultants.You can get immediate guidance and best practices advice to swiftly handle the toughest HR issues and get right back to business.Calls last 35 minutes on average and most are also followed up with a written summary. You also have unlimited access to self-paced training with over 200 on-demand employee training courses available;plus,a comprehensive online HR Library which has step-by-step guides for federal and state law compliance,COBRA,and FMLA,and thousands of invaluable templates,forms,guides,and online tools.You can stop searching and start finding accurate information that applies to the situation at hand. •■, Discrimination—EEO,ADA • Leave of absence—FMLA,PDL • Statutory compliance '•. Employee relations • :Wage and hour;:Equal Pay Act " • Conflict resolution ■"" Performance management • Workers compensation • Terminations ; /• Policy and procedures ' General benefits:compliance Workplace safety Recrwting;gand hiring COBRA,HIPAA„PPACA Unlawful harassment * Additional fees of$100 per year applies for a separate buy-up service.Texas,New York,and Louisiana law precludes us from covering the cost of the service. HIPAA Privacy and Security Requirements USI enters into Business Associate Agreements with our clients'group health plans to address the use and disclosure of Protected Health Information(PHI).USI,as a Business Associate,ensures that any subcontractor or agent to whom it provides PHI agrees to HIPAA Privacy and Security standards,as required by the HIPAA Privacy and Security regulations (as amended by HITECH).USI trains team members on HIPAA compliance. Our in-house USI National Compliance Team supports USI professionals and clients with respect to various issues implicating the HIPAA Privacy and Security Rules. INNOVATIVE STRATEGIC SOLUTIONS In a rapidly changing market,where costs remain a concern,the need for innovation is a priority.USI not only stays current with innovative approaches but continues to drive the development of new strategies to support clients.Our dedicated resources deliver competitive advantage and address a wide range of employer concerns to deliver innovative solutions that provide greater value and efficiency to Brazos County. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE° I 34 Confidential.©2022 USI Insurance Services.All rights reserved. USI brings savings for our clients through our strong renewal/ marketing negotiations for all lines of coverage each year,top of the line pharmacy contract negotiations and terms,transparent Rx rebates applied in credits up front so no waiting for rebates to arrive in the mail quarterly at best,rebate true-up,a range of funding options,PHM planning to promote existing disease management programs,and ongoing compliance advice,alerts,webinars,seminars to keep Brazos County in compliance with the ever changing benefits environment. Providing innovative solutions is a major goal and responsibility of your account team.The following highlights a few recent innovative investments that we are seeing have big impacts for our clients. Musculoskeletal Alternative Treatment , � • USI's implementation of an alternative treatment network • Musculoskeletal claims represent reduces costly surgical procedures and enhances member approximately 10%total program cost experience • Non-surgical alternatives offer estimated • Members suffering from musculoskeletal conditions may savings up to 50%per incident by eliminating undergo costly yet ineffective surgeries without access to costly/invasive surgery and radiology expenses alternative therapies • Average three visits with 89%patient reported • USI identifies Alternative Treatment Networks based on resolution(based on over 220,000 cases) claims data and geographic access • Estimated savings of 1.5%total program cost • Create communication pieces to increase understanding and utilization Incentivized Physician Engagement Impact and Benefits • USI's strategy to incentivize employees to engage with their • Employees with active primary care primary care physician reduces high-cost drivers and improves relationships experience 40%lower rate of ER employee health services and 33%lower inpatient admissions, • Less than 30%of US population has an active primary care resulting in an estimated relationship 1—3%reduction of total program cost • Determine current physician engagement level through • With proper incentives,70-95%of carrier and USI proprietary analytics tool participants establish active primary care Design financial incentives around plan and contribution relationship within 12 months • structure to increase primary care utilization • Use data to evaluate the program's effectiveness and provide future program direction Targeted Disease Management Impact and Benefits • USI's proprietary"Take Charge"programs provide a low-cost, • Carrier based DM programs typically cost high impact solution to promote effective diabetes and $50—$100 PEPY,yet reach only 1%of the cardiac condition management population • High blood pressure,high cholesterol,and diabetes are the • Estimated total program cost savings of 1- most prevalent chronic conditions.Combined they account 3%assuming$700 cost avoidance per engaged for approximately 10—20%of total healthcare claims high-risk individual with diabetes and$2,000 • Generic disease management programs unaffiliated with per cardiac patient primary care have little to no impact on managing these • Significantly increased adherence to DM underlying conditions protocols vs.using a generic DM program • Within the USI CORE Health Strategy,high-risk employees are incentivized to adhere to disease management protocols Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE' I 35 Confidential.®2022 USI Insurance Services.All rights reserved. E. LITIGATIONS/ETHICS Provide the style and cite of any current/pending litigation and any litigation settled or disposed within the past five(5)years against the proposers,including its parent sister,or subsidiary companies,and proposed sub-contracts.Also,provide detail of any ethics violations or board actions within the past five(5)years against the proposer,including its parent,sister,or subsidiary companies and proposed sub-contractors. As a large commercial insurance organization,we are sometimes subject to litigation;none of which has any material adverse or other impact on our ability to provide the service offerings identified in this RFP.To the best of my knowledge,USI does not have any failed projects,suspensions,or disbarments. In addition,USI is not presently,to the best of our knowledge,in violation of any regulations.We strive to not only comply with but exceed the expectations of any local,state,federal,or international regulations that impact our operations. As a national insurance brokerage,we are supervised under each state's insurance department regulatory authorities for our primary insurance activities in which we are conducting insurance transactions.In addition,several other regulatory authorities may have oversight depending on the products,services,and business lines involved.These additional regulatory authorities would include the DOL,FINRA,and the SEC. USI maintains a licensing and compliance group who,along with its law department,work together to ensure that its operations are fully compliant with all state insurance department regulatory requirements. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI •N E ADVANTAGE® I 36 Confidential®2022 USI Insurance Services.All rights reserved. - F. CONFLICT OF INTEREST Potential conflict of interest with other clients,if any. To our knowledge,there are no conflicts of interest.If one should arise,USI would be responsible for working with you to resolve such conflict. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE® I 37 Confidential©2022 USI Insurance Services.All rights reserved. G. ADDITIONAL INFORMATION Additional information to help the evaluation scores,for instance,resume's,credentials,sample reports,etc. YOUR USI ACCOUNT SERVICE TEAM Proprietary technology and USI's coordinated,hands-on delivery methods provide you with a service program that is responsive to your needs every hour of every day.Your account service team is driven by a lead consultant and core account managers who know your organization and industry well,and who follow through on promised deliverables. USI's consultative approach and consistent communication yields great outcomes. Our experienced consultants stay involved in client relationships,backed by a deep,networked team of knowledgeable professionals and support staff. USI's national technical resources are based regionally,and networked nationally,to supplement and support our local account teams in providing full-service employee benefits capabilities to our clients. Resources include experienced specialists with strategic knowledge in HR technology,communications,benefits compliance,healthcare reform, population health management,underwriting and analytics,ancillary benefits,pharmacy benefit consulting, international benefits,benefits mergers and acquisitions,stop loss,as well as other areas. Following is the proposed USI service team for Brazos County. Brazos County's USI ONE®Network Provides Deep Expertise Dedicated technical experts networked nationally and embedded in local offices,with over 8,000 professionals nationwide to build integrated client-centered account teams. comm; �_- Compliance HR Account Jnderwnters Vsellness Pharmacy Medical Clams Practice Consultants Leads &Analysts Attorneys Consultants Consultants Directors Technology Experts Leaders &Experts Consultant DOMINIC ERIC BENEFIT DAVID ;i BRENDA LINA ALI WENDY MICHELE CHRISTINA COS COLON TARIQ CARMICHAEL PARKED. VU. KERSTMAN, LANGE RESOURCE IRUXILLO, PharrnD MD CENTER JR. GRACE BELL CHELSEA COX • 2,400+national employee benefits professionals including • In-house experts,locally based,ensure your full account our enrollment,retirement,and wholesale teams team is always available • 280 EB professionals within USI Southwest • Hands-on service and ongoing diligent follow-through Unmatched Breadth and Depth of Local and National Employee Benefit Resources Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI '.--)NE AD V A N T A G E° I 38 Confidential.©2022 usl Insurance Services.All rights reserved. Multi-Disciplined Service Approach I Our service approach is multi-disciplined and covers the contractual,clinical,and operational aspects of your benefit plan.USI Population Health Management provides consulting to medically manage chronic conditions,improve chronic condition early detection,and improve compliance of treatment protocols for certain chronic conditions.USI Pharmacy Consulting develops programs that reduce cost and offers appropriate benefits and coverage for members to live healthy and productive lives.We want to help ensure engagement,adherence,and compliance with the evidenced-based protocols for each type of condition or risk. Communication consultants,data analysts,underwriters, HR technology consultants,administrative support,and other critical team members assist and help ensure delivery of best-in-class service for Brazos County. All service,decision-making, and executive management for Brazos County is provided by your account service team in Houston.This allows us to direct our energy and resources to you while making important decisions quickly and efficiently. Our service philosophy has nothing to do with transactions,pushing products,or getting bigger for the sake of bigness. It's about building long-term relationships one client at a time. USI's consultative approach and consistent communication yields great outcomes. Our experienced consultants stay involved in client relationships,backed by a deep,networked team of knowledgeable professionals and support staff. Following is a table detailing each team member's tenure,qualifications,certifications,experience in the field,and roles/responsibilities. Team member,title, Professional experience/Role years of experience ,t' '" ''` Professional experience: Brenda joined USI when her employer at the time,Plumhoff& ` r 4 .°:. Associates Inc.,merged with USI.Prior to her experience with USI,Brenda was a long- 4.k�- �u ems,, \ . tenured Vice President of Account Management with Plumhoff.Her early career involved Itr ' �,,: servicing and marketing both self-funded and full insured accounts with General '.r American and CIGNA.Brenda specializes in self-funded clients and has an immeasurable ` ' level of expertise from working with some of the largest employers in the USI client family.Her technical knowledge of self-funded plans has separated her from her peers 'Brenda Cos and made her a highly valued asset to USI. Partner,Producer , Role: Brenda's primary focus is to develop client relationships,resolve service concerns, ' Account Executive understand the client's business challenges,and plan and execute appropriate solutions, (Houston, TX) ,: . • marketing strategies,and communication campaigns that meet clients'defined :,Yrs.of,Experience:20+ objectives. 'With USI Since:2011 Professional experience:Before joining USI,Lina worked for a USI client in its benefits department.With a strong background in customer service and claims resolutions,she meticulously assists clients with the navigation of the complex healthcare system and L 1 :. _ • works beside Brenda Cos to ensure that their clients are being serviced with a high ,- - ' degree of ethics and efficiency.One of her most important contributions to USI has been ;S �:.. - her fluency in both English and Spanish. Lina can translate for our Spanish-speaking ,', ' clients and employees,who undoubtedly feel more comfortable with someone who is ;'Lina Colon - able to communicate with them. Senior AccountManager . Role:Lina is responsible for the day-to-day servicing of accounts,building client '•:(Houston, TX) relationships,resolving service concerns,providing marketing analysis,and implementing Yrs.of'Experience:14+ - ; communication and enrollment campaigns. With USI Since:2014 Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI 4 N E ADVANTAGE" I 39 Confidential.0 2022 USI Insurance Services.All rights reserved. Team member,title, Professional experience/Role years of experience Professional experience:Grace joined USI in 2021 upon graduating from college.She -" } earned a B.B.A.in Marketing from St.Mary's University in San Antonio,Texas. Role:Grace is responsible for day-to-day support and servicing client accounts including managing the marketing process,making Brainsharks,creating intake forms,printing and binding guides,creating account profiles,performing contract reviews,and creating "Final Sold"for clients. Grace Bell Account Manager (Houston, TX) Yrs.of Experience:1+ With USI Since:,2021 Professional experience:Chelsea began with USI as a medical and ancillary Benefits Chelsea Cox Analyst,learning much of the financial side first and in-depth stop loss as well as some Senior Accoant,liepresentative ; underwriting..She transitioned into an account management role after a year and a half and has gained a multitude of experience in different areas of account management. '(Houston,`TX) " Before coming to USI,she worked as an assistant with Express Employment. Yrs.of Experience:5+ Role:Chelsea is responsible for supporting the day-to-day servicing of accounts,keeping With'USI Since:.2017 data systems current,utilizing and coordinating with carriers to gather documentation for clients'lines of coverage,i.e.,policies,certificates,benefit booklets,SBC's etc.as well as client problem solving.She ensures contracts are accurate,oversees the filing of client 5500's,updates client employee benefits'guides,creates Brainshark recordings,and • assists as needed. Professional experience:Prior to joining USI,Ali worked for three years as a Senior Analytics Consultant,and later Supervisor of Analytics,with Kelsey-Seybold Clinic where • — _ ` he was responsible for KelseyCare commercial plan designing,pricing,and contract ` f{ negotiation with carriers;KelseyCare plan implementation and monitoring,converting raw data feeds into usable and presentable formats;Kelsey Employee Plan management -4 and monitoring;and Kelsey clinics'financial health,future growth projections,and monitoring.He also worked with capitation payments from carriers and to TPA's and - monitored Kelsey capitation segment's financial health.Before that he served for 13 Ali Tariq,MBA years as a senior Medical and Rx large group Underwriter for Humana where his focus Underwriting&-Analytics was renewals and proposals for large group UW(+100 life groups)for the Austin,Dallas, (Houston,TX) and San Antonio markets. He is a self-funded subject matter expert.Ali graduated with a Yrs.of Experience: 17+ B.S.in Finance from Indiana University's Kelley School of Business and later earned his With USI Since:2019 M.B.A.from the University of Houston. Role:Ali's role includes analysis,interpretation,delivery of experience and utilization reports for our clients—a focus that supports a belief that data analytics and interpretation are the keys to understanding a client's claims experience.He also supplies ' clients with renewal projections and works with our Medical Directors on large claimant analysis. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE US I '*N E A D V A N T A G E° I 40 Confidential O 2022 USI Insurance Services.All rights reserved. Team member,title, ��, Professional experience/Role years of experience ,., • -',,.. �,k _ Professional experience:Prior to joining USI,Wendy was in private practice at Courtney ii ,`y\'\ = &Associates,P.C.She has practiced exclusively in employee benefits law since 1999. I (s'�:. ,•��,.a, Wendy is a member of the State Bar of Texas and Houston Bar Association.She earned ' her J.D.from the University of Oregon School of Law. tx Role:Wendy is in-house ERISA Counsel,focused on helping our department and our clients stay compliant with requirements of various benefits laws. Wendy Carmichael,JD Senior Vice President, ERISA Counsel (Houston, TX) Yrs.of Experience:22+ With USI Since:2006 Professional experience:Prior to joining USI,Michele worked for Cigna as a Client I Account Support Specialist.While at Cigna,she gained experience working at the carrier v r level where she was placed onsite at the City of Houston account working on their health management program. Michele successfully developed and managed wellness programs It for 20,000+employee population at the University of Texas MD Anderson Cancer Center. During her tenure,MD Anderson was awarded the Houston Business Journal's Michele Parker,MS,CHES "Healthiest Employers"award. Senior Population Health , Michele graduated from Stephen F.Austin State University with a B.S.in Health Management Consultant Science/Community Health and a Minor in Communications.She is a Certified Health Education Specialist(CHES),has her Masters from Texas Southern University in Health (Houston, TX) Education,and is a Certified Worksite Wellness Program Manager(CWWPM)with The Yrs.of Experience: 17+ National Wellness Institute.She has held adjunct professor positions teaching Health With USI Since:2015 Promotion courses to graduate level students at the University of Houston,in Clearlake Texas. Role:Michele partners with clients to analyze data and understand their population's culture in order to help implement evidence-based solutions tailored to each group's specific needs. Professional experience: Dr.Vu has extensive clinical and administrative leadership w *.. '.. experience in medication adherence,population health initiatives,and PBM pharmacy rs,.'�. #'s ,.-' operations in his previous role as Director of Pharmacy for Memorial Hermann Health �.� r Plan. His work has focused on leveraging population health data to design clinical 41"" programs to reduce healthcare cost through pharmacy and medical benefit design, formulary management,and negotiating with PBMs for lowest unit cost price. Dr.Vu's formal education includes completing an AMCP managed care pharmacy residency with Kelsey-Seybold Clinics,Doctor of Pharmacy from University of Houston, Dominic Vu,PharmD and Bachelor of Computer Science from Midwestern State University. Senior Vice President, Role:As Lead Pharmacy Consultant,Dr.Vu is responsible for helping clients with Pharmaceutical Strategies strategies to lower cost within the health insurance program specifically as driven by (Houston, TX) , prescription drugs. Yrs.of Experience: 10+ With USI Since:2019 Response to RFP for Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE" I 41 Confidential©2022 USI Insurance Services.All rights reserved. Team member,titre, years of experience Professional experience/Role Professional experience:Dr. Kerstman has over 25 years of clinical experience in diverse healthcare settings.His medical education and training include preventive medicine and public health.He has provided clinical care to diverse populations,ranging from people with disabilities to people exposed to extreme environments.He obtained his Medical • Doctorate from the State University of New York Health Science Center at Brooklyn.Dr. Kerstman competed an internship in Internal Medicine at the Albert Einstein College of Medicine,followed by a residency in Physical Medicine and Rehabilitation at New York University Medical Center.He subsequently obtained a master's degree in public health Eric Kerstman,M.D. and completed a residency in Preventive Medicine at UTMB/NASA.Dr.Kerstman is board Medical Director certified in Physical Medicine and Rehabilitation, Pain Medicine,and Preventive Medicine/Aerospace Medicine Dr.Kerstman currently serves an Aerospace Medicine (Houston, TX) Physician and Flight Surgeon at NASA Johnson Space Center.He joined USI in 2020. Yrs.of Experience:25+ Role:As Lead Clinical Consultant,Dr.Kerstman focuses on implementation of medical With USI Since:2020 analytics and preventive measures to meet the varying needs of corporations and employees in identifying and reducing health risks for our clients. Professional experience:Christina has held a variety of roles at USI,including Marketing ,• Specialist,Account Manager,and Resource Advisor.In those roles,she focused on self- ' funded accounts and report analysis.With her technical expertise,she earned the title of "go-to person"within the department and her passion for learning has brought her to her ' current role. Role:Christina manages and implements value-added services that respond to our clients'needs including implementation of and training on online enrollment programs, Christina Lange, , employee benefits statements,communication campaigns,and employer/employee Manager, Employee Benefits user-friendly websites. Technology&Communication ,(Houston, TX) Yrs.of Experience:31+ With USI Since: 1997 Benefit Resource Center USI's BRC(staffed by USI employees in the U.S.)support escalation of employee claim issues,access to care,benefit interpretations and explanations,assistance obtaining case management,transition of care issues,and access to community resources.Benefit Specialists act as the single point of contact for an employee with a claim issue —from beginning to resolution —including any claim appeals for payment.Each issue is assigned to a dedicated benefit specialist,who remains with that issue all the way through resolution.Your employees can connect with the BRC in multiple ways:phone,email,text message,or through your account service team. Professional experience:Dave has worked with clients including local companies and multi-national corporations in various industries as well as universities,nonprofits,and sports and entertainment groups.Before joining USI,he spent nearly 10 years with AIG in t , " Houston and New York Cityas a Sales Representative,Regional Manager,and Vice . ,� P g g , +i President of Sales.During his tenure at AIG,he was involved with the development of two new insurance products and managed regional offices in New York,Boston, Philadelphia,Los Angeles,San Francisco,Chicago,Dallas,and Houston. Dave started his career with USI as an Account Executive in the Metairie,Louisiana office David(Dave)Truxillo,Jr. where he focused on all aspects related to the management of health and welfare plans, Practice Leader with an emphasis in alternative funding. He earned a B.S.in Business Management from ;(Houston, TX) the Louisiana State University,E.J.Ourso School of Business. Yrs.of Experience:20+ Role:Dave leads the Employee Benefits Practice for Houston and acts as strategist and 'With USI Since:.201'5 liaison. Response to RFP for:Brazos County.RFP No.22-123.RFP clue date:6/14/2022 THE USI CO. NE ADVANTAGES 42 Confidential.©2022 USI Insurance Services.All rights reserved. USI SAMPLE DOCUMENTS/REPORTS To demonstrate various work products we provide to our clients,we have included the following samples of documents for Brazos County's review: • Appendix I—SAMPLE Self-Funded Reporting • Appendix II—SAMPLE 3D Reporting • Appendix III—SAMPLE Stewardship Report • Appendix IV—SAMPLE Compliance-Related Communications • Appendix V—SAMPLE Employee Communications Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI NE ADVANTAGE° I 43 Confidential.O 2022 USI Insurance Services.All rights reserved. PRICING Pricing is based on a monthly fee,please provide the monthly rate below: All services proposed throughout our response,unless indicated with"additional fees may apply,"are included in our services. Our proposed monthly rate would be: ■ $ 10,000 /month Neither our firm nor its top management have any significant investments in insurers or reinsurers that we do business with.As a matter of strategy and philosophy,USI is independent of any insurer or reinsurer and prohibits such investments as a policy matter. No USI team member may accept any benefit from any client or insurer,insurance intermediary,financial service,or product provider,or from any prospective client or supplier,that could create the appearance of impropriety,or create a conflict of interest between the employee's own personal interests and the interests of USI. USI offers full transparency into our compensation.As a licensed insurance producer,USI is authorized to confer with or advise our clients and prospective clients concerning substantive benefits,terms,or conditions of insurance contracts;to sell insurance;and to obtain insurance coverages for our clients. Our compensation for placement of insurance coverage,unless otherwise specifically negotiated and agreed to with our client,is customarily based on commission calculated as a percentage of the premium collected by the insurer and is paid to us by the insurer. We may also receive from insurers and insurance intermediaries (which may include USI-affiliated companies) additional compensation(monetary and non-monetary) based in whole or in part on the insurance contract we sell, which is contingent on volume of business and/or profitability of insurance contracts we supply to them,and/or other factors pursuant to agreements we may have with them relating to all or part of the business we place with those insurers or through those intermediaries.Some of these agreements with insurers and/or intermediaries include financial incentives for USI to grow its business or otherwise strengthen the distribution relationship with the insurer or intermediary.Such agreements may be in effect with one or more of the insurers with whom your insurance is placed, or with the insurance intermediary we use to place your insurance.You may obtain information about the nature and source of such compensation expected to be received by us,and,if applicable,compensation expected to be received on any alternative quotes pertinent to your placement upon your request. Please visit our website for more information about our commissions and fees disclosure https://www.usi.com/commissions-fees/ Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI VP NE ADVANTAGE I 44 Confidential.O 2022 USI Insurance Services.All rights reserved. DISCLOSURES CONFIDENTIAL AND PROPRIETARY:This document and the information contained herein is confidential and proprietary information of USI Southwest,Inc. ("USI").Recipient agrees not to copy,reproduce,or distribute this document,in whole or in part,without the prior written consent of USI. Estimates are illustrative given data limitation,may not be cumulative,and are subject to change based on carrier underwriting. ©2022 USI Southwest,Inc.All rights reserved. Compensation disclosure Information concerning our fees As a licensed insurance producer,USI is authorized to confer with or advise our clients and prospective clients concerning substantive benefits,terms or conditions of insurance contracts,to sell insurance and to obtain insurance coverages for our clients.You have agreed to pay compensation to USI,for the placement of insurance,pursuant to a written agreement.We may also receive from insurers and insurance intermediaries (which may include USI affiliated companies) additional compensation(monetary and non-monetary)based in whole or in part on the insurance contract we sell,which is contingent on volume of business and/or profitability of insurance contracts we supply to them and/or other factors pursuant to agreements we may have with them relating to all or part of the business we place with those insurers or through those intermediaries. Some of these agreements with insurers and/or intermediaries include financial incentives for USI to grow its business or otherwise strengthen the distribution relationship with the insurer or intermediary.Such agreements may be in effect with one or more of the insurers with whom your insurance is placed,or with the insurance intermediary we use to place your insurance.You may obtain information about the nature and source of such compensation expected to be received by us,and,if applicable, compensation expected to be received on any alternative quotes pertinent to your placement upon your request. Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE USI ONE ADVANTAGE 45 Confidential©2022 USI Insurance Services.All rights reserved. ATTACHMENTS & APPENDICES Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S I ONE ADVANTAGE' I 46 Confidential.®2022 USI Insurance Services.All rights reserved. ATTACHMENT: SECTION Q - REFERENCES Respondents shall provide a list of at least five(5)references,where work comparable in quality and scope to that specified has been performed within the past five(5)years.This list should include the names,phone number and email of the company/entity for which the prior work was performed to contact these references.A negative reference may be grounds for disqualification of bid.Respondents are not allowed to use Brazos County as a reference. Company/Entity: Oil States International Contact: Amy Birmingham or Jeff Steen Phone: 713-652-0582 Email: Amy.birmingham@oilstates.com Company/Entity: City of Bryan Contact: Lesley Ward Phone: 979-209-5050 Email: lward@bryantx.gov - Company/Entity: Williams Brothers Construction Contact: Bob Lanham Phone: 713-522-9821 Email: blanham@wbctx.com Company/Entity: The Adam Corp/Group Contact: Fred Patawaran Phone: 979-599-9480 Email: patawaran@adamcorporation.com Company/Entity: Vallourec Contact: Tiffany Miller Phone: 281-705-5654 Email: Tiffany.miller@vallourec Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S I ONE A D V A N TA G Ea Confidential.©2022 USI Insurance Services.All rights reserved. ATTACHMENT: SECTION R - V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 FOR TAX VERIFICATION Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE US I ONE ADVANTAGE! Confidential.m 2022 USI Insurance Services.All rights reserved. R. V.T.C.A.LOCAL GOVERNMENT CODE §262.0276 This Section must be completed. Failure to complete this section will disqualify the bid. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code 4262.0276. a. This refusal to award a contract to or enter into a transaction with a person,pertains to an apparent low bidder or successful proposer that is indebted to the County; b. "Person"includes an individual,sole proprietorship, corporation,nonprofit corporation, partnership,joint venture,limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; c. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. d. Prior to award of a contract by the Commissioners' Court,the Purchasing Department will request a statement of account from the Brazos County Tax Office. e. Any"debt"as defined above,that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered"non-responsive"and"not responsible", eliminating it from any further consideration of award. f. These provisions shall apply to any"person"owned,partially owned,managed, operated or represented by a"person"indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title(Owner,Officer,Director,Manager,Etc.) USI, Inc. is a wholly owned subsidiary of USI Guarantor, Inc., which is a wholly owned subsidiary of USI Advantage Corp, officers below: Michael Sicard CEO Phillip Larson President & COO Edward Bowler CFO, SVP, Corp. Development & Treasurer Ernest Newborn SVP, General Counsel & Secretary 19 I Page ATTACHMENT: SECTION S - STATEMENT OF AFFIRMATION Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S I N E ADVANTAGED Confidential.©2022 U51 Insurance Services.AN rights reserved. S. PROPOSAL EVALUATION WAIVER By submitting a proposal or response, each Proposer/offeror indicated below agrees to waive any claim it has or may have against Brazos County (the Owner), Architect, Engineers, Consultants and their respective Commissioners, directors, employees, or agents arising out of or in connection with (1) the administration, evaluation, or recommendation of any proposal or response (2) any requirement under the Request for Qualification or related documents; (3) the rejection of any proposal or response or any part of any proposal or response; and/or (4) the award of a Contract,if any. The Proposer further agrees the Owner reserves the right to waive any requirements under the proposal documents or the Contract Documents, with regards to acceptance or rejection of any proposals, and recommendation or award of the contract. Note: The Statement of Affirmation Must be Notarized. STATEMENT OF AFFIRMATION "The undersigned affirms that he/she is duly authorized to execute this waiver by the person(s) or business entity making the proposal. Firm'sName: USI Southwest, Inc. Address: 9811 Katy Freeway, Suite 500, Houston, TX 77024 Proposer's Name: Brenda Cos Position/Title: Partner, Producer Account Executive Proposer's Signature: Date: CO/9/) ----- Subscribed and sworn to me on this q4 day of (4/�,( in the year _�Z.- o... ._____,___ _____...... otary Public 46 My Commission expires AnI al, �Z3 • .. ` • r DANA LYNN HERNANDEZ 1***1 My Notary ID 0126050841 .;;��, �= ExpiresAprU27,2023 . ) •„ --- -- ---- 20 I P a g e ATTACHMENT: SECTION T - ALL ADDENDUMS (IF APPLICABLE) AND SECTION U - CERTIFICATION OF PROPOSAL Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S I C NE ADVANTAGE® Confidential.©2022 USI Insurance Services.All rights reserved. T. ADDENDA The undersigned acknowledges receipt of the following addenda issued during the time of Bidding and includes the several changes therein in this Proposal. No. No. No. Date Date Date U. CERTIFICATION OF PROPOSAL The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other Contractor, and that the contents of this bid have not been communicated to any other Contractor prior to the official opening. VP,Strategic Account Executive Signed By: Title: Typed Name: Brenda Cos Company Name: USI Southwest, Inc. Mailing Address:9811 Katy Freeway, Suite 500, Houston, TX 77024 P.O. Box or Street City State Zip Employer Identification Number: 76-0206321 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF RFP NO. 22-123 By signing below,Brazos County agrees that this RFP 22-123 will be awarded to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. C'Sc7.-..Th%...1/4.. By: Brazos County Commissioner's Court Date: A liGro l.t-S l I la t o20 a.a Attest: Brazos County Clerk � _.- 211Page ATTACHMENT: SECTION V - HOUSE BILL 89 & DEBARMENT VERIFICATION Response to RFP for.Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S I O N E A D V A N T A G E3 Confidential©2022 USI Insurance Services.AU rights reserved. V. HOUSE BILL 89 &DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non-debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F,Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001,Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory,but does not include an action made or ordinary business purposes; and 2. "Company"means a for-profit sole proprietorship, organization, association, corporation, partnership,joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: USA Southwest, Inc. 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' & 13 ) 13. ; I >- 10 W § N § k \ / � . . . t o v I l l l Li) - ; V §4 iea w § Lx - LU § co k Ta_ k \E !Ill k > 44 ' ' .I. \ \ 0 a _ ! : ' . 2 ] ° 2 0. c U 0 o 0 0 0 o 0 0 >- ) < / E — G g 2 g © 7 ^ o ` u c o a" a' a ƒ $ m a G £ 3 < 16 Ill 6. § U a — in q £ Q S 1-1 m § E i § a E -' ® in \ j ) « o i 1- N \ § 8 § § Z w W § \ \ o 1 / 11 k Li N 0 a) ^L a) a) U a) 0 N a) C O a) U c a) U.*, ,' 411* CI . . �, Kibble fir. (uI Prentice • • ABC Company Benefit Resource Analysis The Benefit Resource Center is available to all of your employees. Call us today and let us know how we can help you answer any questions you may have about your employee benefit programs. WE PRIDE OURSELVES ON THE STRENGTHS OF THE RELATIONSHIPS WE BUILD WITH OUR CLIENTS. Our Benefit Resource Center is designed to provide you and your employees with a responsive, consistent, hands-on approach to benefit inquiries. Our Benefit Specialists are available to research and solve claim problems, billing and eligibility issues, and any other problems with which you might need assistance. The Specialists in the Benefit Resource Center are available Monday through Friday. If you and your employees need assistance outside of regular business hours (Pacific Time), please leave a message and one of our Benefit Specialists will promptly return your call or email message by the following business day. Please feel free to contact our Benefit Specialists with any claims or benefit inquiries you may have tall free at 1-866-4ourBRC (1-866-468-7272) or email 4ourBRC@kpcom.com. ABC Company BBC Utilization 1!1'2014 through the Present .ova Medical u_G 0 1 2 3 Calls 22 PLAN INQUIRY REVIEW Medical Other Ful1oh:ing SLnnnlalt of the adnunistlulivu (Ran-claims related)inquiries,broken down by • Coverage Detail, from the members of ABC Coinpa plan: Other 1 Eligibility 1 Hospital Care 1 Total 3 1111 • 23 a) a) E i= > c o 4.= c 0 a) . ' . 44/ • . CC ..0100C . 0 ••e\o„. • • .41. . , // �-''` ' 7; i;- ''�` 7- / • • `/ f A Benefits Renewal Timeline for ABC Company April 01, 2017 PRE-RENEWAL Action Responsibility Due Week of Date Completed Request Employee Census USI 10/31/2016 Receive Employee Census ABC Company/USI 11/14/2016 Pre-Renewal Meeting ABC Company/USI 11/14/2016 MARKETING Action Responsibility Due Week of Date Completed Renewal Letter Sent Carriers/USI 12/05/2016 Request for Proposal Sent to Market USI 12/05/2016 Proposals Received from Market USI 12/19/2016 Renewal/Analysis Meeting ABC Company/USI 12/26/2016 IMPLEMENTATION Action Responsibility Due Week of Date Completed Carrier/Benefit Decisions Due ABC Company 01/02/2017 Enrollment Material USI 01/09/2017 Employee Meetings USI 01/16/2017 Open Enrollment Paperwork Complete ABC Company/USI 01/30/2017 Enrollment Complete USI 03/27/2017 POST-RENEWAL Action Responsibility Due Week of Date Completed Post-Renewal Meeting ABC Company/USI 05/13/2017 Creditable Coverage Reminder USI 05/16/2017 Creditable Coverage Notification to CMS ABC Company 05/29/2017 If deemed to be necessary 25 APPENDIX II - SAMPLE 3D REPORTING Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S I i*N E A D V A N TA G Ea Confidential.©2022 USI Insurance Services.AU rights reserved. • • A.0 _ , USI 3® USI 3D Report I Data Drives Decisions N., \ ,, ;.,7, , ±je/ - 7- a: . -N\\',N`,,\. .T ,,,.' \\\ ill? ' z. / -..• "- NN.N--'-*',, \ ''''- :,,,,.'N\:".:' .,'' Ihtt . .;,10;i ;"'ems --- r tt /.v Prepared for USI 3D Sample Report Reporting Period: January 2015-December 2017 Prepared by USI Call Center Paid:January 2015 through December 2017 UsiP Table of Contents 1.Overview 3 2. Utilization Metrics 5 3. Claims Expense Distribution 6 4. Individual Claimant Risk 7 5. Prescription Drug Key Statistics 8 6.Top 10 Prescription Drugs 10 7. Disease Fingerprint 12 8.Wellness Opportunities 13 9.Cardiac 14 10. Diabetes 15 2 Call Center Paid:January 2015 through December 2017 . - us, 0 sr --- 1. Overview Total Claims Total Expenses $10,000,000 Jan 16-Dec 16 Jan 17-Dec 17 $8.696.031 5 8.000.000 $8.003.416 $0 ____1 . $6.000.000 88% \ 97%- 1 I ldical $4.000,000 - , I Pharmacy $2.000,000 -- 12% - 136 --- Jan 16-Dec 16 Jan 17-Dec 17 Ex•enses Jan 16-Dec 16 Jan 17-Dec 17 Variance Medical _ _, _$7,868,671 ' _ _ $7,547,865 J.-, -—__ -4.:1°W. L-Pgarrna *" '..k." --:;',- " -'::-. Ii ' ,,,,-;'. $1,034,745:-'r• - : $1,148,136 ( ::, ' 1 11 0% Total • $8 903,416 $8,696,031 Ex•enses Jan 16-Dec 16 Jan 17-Dec17 , Variance , _ ,Claims for Members.age 65 and Over ' • $248,941 ' $864,152 247.1%, \‘_ , Member Months Jan 16-Dec 16 Jan 17-Dec 17 Variance ' - 17,823, 15,736 Meniber Months Plan Paid PMPM Jan 16-Dec 16 Jan 17-Dec 17 Variance Medical , $441.49 I` _$479.66 8.6%1 ilPharmac "*:. ',.'. 1---.---7- .; , ii" . ", i $58.06 „ :,:. $72.96 . _ 264%1 Total 10.6% Medical Plan Paid PMPM Pharmacy Plan Paid PMPM $800.00 -- --------- ------- - - -- -- -- - $ 0.00 --------— -- ---- $500.00 $47.9.68,_ $80.00 -$72-.9Er---- $441.49 $70.00 $400.00 , $60.00 $681)6 — $50 00 ---- --------- $300 00 --- _ $40 00 ---- ----- $200.00 - $30.00 $20.00 $100.00 -- $10 00 --— ---- SO 00 Jan le-Dec 16 Jan 17-Dec 17 Jan 16-Dec 16 Jan 17-Dec 17 Notes 1. PMPM stands for Per Member Per Month and PEPY stands for Per Employee Per Year `, .. 3 Call Center Paid:January 2015 through December 2017 MI.9 ar A® Medical Expense Growth over Time Change in Unit Pricing $!event Changes in unit pricing are typically a 790 799 82 function of overall medical inflation, Payer discount power,and the amount of ♦ services that are delivered in-network Change in Medical PMPM • versus out-of-network. Payer contracting $ is the primary lever to control this cost driver. !1) Jan 10- Jan 17- 441.49 � 9 88 Dec 16 Dec 17 Change in Utilization events/member months -- Changes in utilization are typically a Jan 16- Jan 17- j function of the overall disease burden of a Dec 16 Dec 17 0.60 •• 0.58 population, benefits design and physician referral patterns. Disease and Wellness management programs, rational benefits structuring, and close network management are the primary levers to control this cost driver. Jan16- Jan17- Dec 16 Dec 17 Notes 1. Change in Medical PMPM is product of Change in Unit Pricing ($/events) and Change in Utilization (events/member months) 4 Call Center Paid:January 2015 through December 2017 AD usi 9i 2. Utilization Metrics aaims by Place of Sentice $500 $ --- $57 73 $t00 1 1_�} .3.�: I- $300 L-' se _ •Inpatient � Outpatient $ oo — x' _ IL Office\Ash r-'�,.^ ,;Xi;'-F ■Emergency Roam $100 L ' r.,'-t- - •Pharmacy $0I s __ - Jan 16- Jan 17- Norm Dec 16 Dec 17 Demo•ra•hics Jan 16-Dec 16 Jan 17-Dec 17 Norm Variance from Norm Current.Employees ` 865 718! . . - LC ntMembers` , , • .°f ``r. ."-' : 1,418 13-• • 1,21Qjt . _ Average Age 29.4 28 5-; 35 4, 19 4%• ^ . __ _ _^_ -. -�1r <r 47.0%dLw-. � 47 9%0`t; 484%0_ji ' �-U 9%1 '%Employee Paid 16.1% 15.0% 14.6% 3 0%' , Plan Paid PMPM Jan 16-Dec 16 Jan 17-Dec 17 Norm Variance from Norm _ Inpatient-. _ $231.56 $264 26 $96;91' T�172 t`Outpatient ,,-$119.351 ` $89 36j f $95 48.1 G 4O/j Office Visit• - $54.36 - $51.09 $63.37; _._ 19.4%, Eigi ergency•Roomz' `' - ,;-.$32.37Jl _ $33 6 '.'$13:471 150 2%:j Pharmacy :_.._..:.. -:.. r. .___.$57.44 . $72-.57 '$8448,;. ._ _ ._ 14=1%_ Total $495.07 $510.97 $353.71 tiao Ke Medical Utilization Jan 16-Dec 16 Jan 17-Dec 17 Norm Variance from Norm — - Inpatient_ i tAdmds,Per 100 T 91:6 9-7 16)k• 56.4 i 73 2% Average Length Of Stay 4.7 7.3; 4.0; 82 4% iErtier en Roomer' , F a - P" 4:.;I Visits Per 1000 527.9 ., 520 1 226.8 -. 129 3%,: I,'• isits�ResuRmg rn;Admission_,„,,.,.w ,.: __ �911%0J�_ `�_�_ �_ 11 610 m 11 2%o%V t. ' '3 2a/o' Average Paid-Per Visit • $1,475.21 .$1,513.86 _ $1,381 38. - 9.6%', tO ice Visits]Per 1ti00 ;'r ` _3,952.1I--. 3 90_9 r 4,463i1 112:4° 1 Preventive Visits Per 1000 823.4 706.9 573.6 231.2% Network Utilization and Discounts Jan 16-Dec 16 Jan 17-Dec 17 4)/0 Claims Paid in Network _98.9% 98.2% Notes 1. Norm based on Verscend's Commercial Normative Database. 2. Emergency Room visits resulting in an admission is calculated using Number of ER visits resulting admission/Total ER visits. 5 Call Center Paid:January 2015 through December 2017 �JSI P 3. Claims Expense Distribution Health Care Spend Percentage of Total Claims Cost Member No of Members Total Costs Avg.Cost per Cost Distribution Distribution Member Actual Norm 1% 33 $10,732,532 $325,228 45.7% 32.1% _. _2_5,/0 _. 132_ _____t_ _-_ ___-$5,688,055 --_-- .-- $43,0911 __ _ 24.2/o i __ 28.5%--- 6-15% 329 _ $4,373,644 $13,294 18.6% 21.9% 1—`._1630%(o —is 7494 ----1,_—_^_ __.:$1,927,4481,_. _• . _$3,9021-___8.2% r. 11.1% I 31-60% 987. $759,251. $769 3.2%, 58%0 1 '61-101)% : 1,317 , ll $21,728]i $iJ 0.1% in 06_% 3 Total 3,292 $23,502,658 $7,139 100.0% 100.0% Claims Expense Distribution Health Care Spend PMPM Percentage of Total Claims Cost 1°r5: - :; $13,654.62 / 2-5% —:3'-t`t 1pA-Ol 1 $1,771.98 15"Js: 7141 $576.54 1 ' . 820 1E'' 1 a J $191.10 4 0, 3140 4 `t 32°/c(5.844) `. xt, $42.92 *.,. o 01,vot, 0.1%0.6%) $1.86 Membership Distribution Band Percentage of Total Notes 1. Norm based on Verscend's Commercial Normative Database. 2. Numbers within the parenthesis reflect the Verscend's Norm values. 6 Call Center Paid:January 2015 through December 2017 ' AD 4. Individual Claimant Risk Top 10 Claimants by Total Paid 83.000.000 - -- - - -- — 160 N EEEE - - -I j -- — -- - - - -- - - - 80 C 1 11 $1.000.000 -- .r - - -- — ----- aD 45 40 IN alli _1 0 1 2 3 4 5 6 7 8 e 10 ■Total Paid AN-Concurrent Risk Score Prospective Risk Score Top 10 Claimants by Total Paid Highest Paid Diagnosis Currently Enrolled Age Relationship Total Paid Concurrent Risk Prospective Risk Score Score 1 Misc Wounds and Injuries - N 39 . _ E _. . $2,219 349 - 88.82 50.43.. w2.1 N om Care • il__ Y - ]t - _0]f--D IF, ^$1,368,237jt. 16894 i 60.13_ 3' Colorectal Cancer N 48 S $1,240,846 _ _ 120.38_ _ 52.33- I 4 rAtherosclerpsis JL_ N_--]� 65_7- E -]1 U21,36131 64.76 i 46_.35 5 Newborn Care U _ 1 D $580,416,_ •Cancer Therapies ],_ Y — 1 54�' E---]t - $447,02211____ 23_0311 ,2617J 7: Misc Symptoms _ U 0 D $422,256 r r -- r 1^ - -IIL^ Y 7 1' 4$ ; S $2.4_1, 7_4 t 421.8 1 22J_$� t S��Colorectal Cancer 9''Abdominal Pain Y 29 S $206,0731 9:09,- 4.46_ 10 ;Diabetes Mellitus — _ -Y—__] 5kij1 E -] $202,9241C 107107 1 �0.61.1 Top 10 Claimants by Prospective Risk Score Highest Paid Diagnosis Currently Enrolled Age Relationship Total Paid Prospective Risk Concurrent Risk Score Score 1 Newborn Care V. 0 D $1,368,237 60.13 _ 168,94 21�Colorectal_'Cancer !�;__-• N 1: 48,�?_S Jl $1,240,846 52.3311 ! 120 8f _3 Misc Wounds and Injuries - , • N 39 E _ $2,219,349 -_- 50.43. ...88 82 1 .°4:A roscieros'is : . jr_ N: --_-1^ d5jif E j•„ $721 368_1 46.35�1_ 64r7 5 Renal Failure Y 33 E $140,580 46:34 32.82, t 61',1fliabetes Mellitus 11 Y 11 50J' _S _]1 -_ $19,00_In 45.151 �42.46 7 Cancer Therapies Y 54 E $447,02-2 26.17- 23.03 � ImusculoskeletaliDisorders 1 t'- Y I�_ 25- E -If.• $11,783 { 24.2 j. ,26:091 9. Colorectal Cancer Y 48 S $241,274; 22;75 •42• T .t`;40�.IMiscExamiriations ____-.. �.�!__ Y•- ]�--32,�s-•--E--�}- _$44_.79_7J_ L-- 14.27---_ 1F _'8.58i Notes 1. Concurrent risk score measures current*risk of a population. 2. Prospective risk score looks back at the last 12 months to predict the risk of a population in next 12 months. 3. These risk scores are"normalized to a dataset comprised of over 32 million lives. Illness burden "The normalizing process entails adjusting each member's relative risk score(RRS=cost converted to a score)to ensure the overall average RRS is 1.00,which represents the average annual cost for a member in a benchmark population. 7 Call Center Paid:January 2015 through December 2017 AD , , USI m 3. ._.___ 5. Prescription Drug Key Statistics Pharmacy Expenses ScriptsMember Month Count ® %change Changes in scripts per member 0.7 0.6 g e reflect overall Ita ;` p.41 -6.1% intensity of care and member compliance. Overall trends Change in Pharmacy PMPM in volume are less important $ OD co -7.9% than the change on the ratios between branded and generic = -._..-22% drugs. +26% 72.96 %thangP Jan 16-Dec Jan 17`Dec 16 17 I.— 58.06 �� 33.2% lit Branded 'JcX,4i Cost/Script $ Generic * .e16.1% — - — _24.7%_ Jan 16-' —Dec Jan 17•Dec +365. Changes in cost/script reflect 16 17 , 117.3 Y change overall pharmaceutical industry ♦ 86,0 ,// , pricing trends. This cost driver is best controlled through strong so9:5` 41 9" PBM contracting and tight formulary control. - _-� <_.j.= 26.1% 73.3 70.7 -3.5% Jan 16-Dec Jan 17-Dec 16 17 8 Call Center Paid:January 2015 through December 2017 A•P Pharmacy Paid PMPM $100 $84.40 $72-.96 $58.0a $C,0 ------- - $40 $20 $0 Jan Id-Dec 16 Jan 17-Dec 17 Norm Prescri•tion Dru• Ke Stats Jan 16-Dec 16 Jan 17-Dec 17 Norm Pharmacy Paid PMPM $58.06 $72.96 $84.48 LScripts per 1000 Mombers IL 8,045.1_17- Z,307.81r_ 10,254.51 Generic Fill Rate 85.9% 85.4% 83.9% K. 9 Call Center Paid:January 2015 through December 2017 US il AD 3 r i - e 6. Top 10 Prescription Drugs Top 10 Prescriptions by Total Paid $35.000 - ------------ - - --- --- - ---------- -- --- ------ $30,000 - - $25.000 $20,000 , _ $15,000 — . $5.000 1— $50 i_____IIME 11111 LI ______ _____ — Cok' e 1I IF, i- e- ,-- • 4. Ai c3 0 •.. i. 004‘‘' N s2,' -aGC co 0.-4 • ,) 4el V- -• 0 Average Cost Per script \- Top 10 Prescriptions by Total Paid Prescription Count Average Cost per Drug Name Rx Class Generic Total Paid (incl.Non-Drug Script items NQTFOOND , :'iinknown-Blank __ Y $382;414 _, 161, _ .. ._ $2,375: HtIMIRA PEN f ilDMARD-Anti-inflammatory Tumor Necrosis i iii N. i $95,049 i 27 $3,520 , -,_ tfactorinhibitiggAg_e_nts , ,. , __ _ _ . 1-.IARVONI. ... :.Hepatitis C.Therapy Combinations : ' ,Isl. $91,826 _ 3 _. $30,609 1-11BIRANCE 1VAStineoPlastic-,tiatemic Enzyme Inhibitors_ : _4' 1 - tt8234711— .._ 8.p. ,e $10,293i NOVOLOG Insulin-Human and Analogs,Short or Rapid N $77,820 102 $763 FLEXPEN Acting _ 1 r - !Disease Modifying Anti-Rheumatoid Drugs if , li -• T ' i • xp.,J'Arlz Abm,AR11) 1 N • 1 $60,466 i `" 1 . L_____ - • 22 • $2,748 i ADVAIR DISKUS A..thma/COPD Therapy Combinaiions N $55,274 160 $352 _ ..- i • t___. , ,____,..,...._ i. VW/ANSE lAttention:Deficit-Hyperact Disorder(ADHD) . N 1 j.: $48,854 i 22511 $217. . therapy — _ . VICTOZA 3-PAK Injectable Antidiabetic Agents N $47,642 48 $993 , r---- O./MIKIS 88 . , $516. - -s 10 Call Center Paid:January 2015 through December 2017 UsI AO 3. __,_, Top 10 Prescriptions by Number of Scripts 900 - — - - -- - S00 - -- - -- 700 500 400 300 — - -- [11111111 100 O� @`�paQ P GJ f �as��i vtQ� \Q&NYtrJy ��OOQP YP• P O bP P q,k, �` � ,GS 5 Number of Scripts Top 10 Prescriptions by Number of Scripts Prescription Count Average Cost per -- Drug Name Rx Class Generic Total Paid (incl.Non-Drug items Script AMOXICILLIN-- ;'Penicillin Antibiotics_ - Y I ,Inhibitors andLACE Inhibitor LISINOPRIL 1rAcE Itombinations — � Y IL_ $1;285.60 — 727 i $1.77 HYDROCODON Analgesic Narcotic Hydrocodone ,E-ACETAMINOP Combinations Y $8,076.04 629 $12.84 HEN _- iIf"AtORVASTrATIN E LCiALCIUM :kun'tihyperlipidenics. j Y:`-1: $1,121.85 602 t • $1.86 AZITHROMYCIN Macrolide Antibiotics and Combinations_ Y $2,086.81. 587 _ $3.56 vAGE7AMINOPH i-Analgesic Narcotic,Agonist Combinations #'- Y l� $864.50 ' 552 $1.57 '!EN=CODEINE d _r_ J -.. �, TRAMADOL, Analgesic NarcoticAgonists and Y $162.23 519 $0.31 HCL Combinations _ '!LEVOTHYROXI i - � - �^ - —� i;, i Thyroid Hormones and Combinations 1: Y iL � — — — �_— __IL_____________ ALPRAZOLAM • Antianxiety Agents _ Y $408.92 _-- 486 �T— $0.841 !/AML'ODIPINE t t i (AMLODITE — Calcium Channel lockers Y $546.79 : 395 i �v$1.38 11 Call Center Paid:January 2015 through December 2017 A USI 3-e- - 7. Disease Fingerprint Relative Risk Score Care Gap Index 1.6 I 1.5 - -- I 1.4 1.3 - - - 1.2 - t^ -._- .� 4 • Jan le-Dec 16 Jan 17-Dec 17 - -- -- - -i-Average Concurrent Risk Score Average Prospective Pask Score Jan 16-Dec 16 Jan 17-Dec 17 -S-Average Care Mgmt Fisk Score -Norm -4-Overage Care Gap Risk Score --Norm Quality&Risk Jan 16-Dec 16 Jan 17-Dec 17 Norm Average Care_Gap Index , _ 1.20 1.30' 0.90', I Average Concurrent Risk Score L___ 1'.00 1.01 I 1.001 Average Prospective Risk Score _ 0.96 - 0.97 1.00 A ji verage Care Risk Score �• 1.301 _ 1.351_' 1.00A Top 5 Diseases by#of Members Actual Actual#of Norm Members PMPY PMPY Disease Members Members Per Per 1000 Total Paid Actual Norm 1000 H .288 ypertension 203.2' 174.4 $3,507,479 $14,702 $12,5231 ' zHperlrpidemla ` } _ ,382 340j1.»;, I .227�� 160.21E - 1.57�� 9 639]i $10,753 Back Pain 224 158.0 170,2 $5,843,722 $13,264. $10,506.: 'Diabetes IL_ 1'601!-___- 112.91�_ 72.7 r $5341 566i 17,629l! $15,290] Asthma 10-9 76.9- 42.7 $1,588,893 $7,782 $11,062 Top 5 Diseases by Paid PMPY Actual Actual#of Norm Members PMPY PMPY Disease Members Members Per Per 1000 Total Paid Actual Norm 1000 Premature_Infants 5 3.5 1.5: $784,827 $1,883,584 $95 583 Ventilator_;Depende`nce 1 4 Ems- 2.8 r 0.8 $2,016,710 ; $432167_j $162,415_1 Immune Disorders _ _ - 11 7.8 _ 5.6 $3,161,610_ _ .$207,319 _ $63,447_ 'Coagulopathy_ I � �_ 7.8 1, 6.1i. $3,319,14711 $159 319 f$59,132J Chronic Renal Failure 17 12.0 8.6 $4,804,797 $133,776 $43,567 Notes 1. Concurrent risk score measures current risk of illness burden. 2. Prospective risk score predicts risk in the next 12 months. -- 3. Care management risk score measures the need for care management services. 4. Average Risk Score are calculated based on individuals risk scores normalized to book of business. 12 Call Center Paid:January 2015 through December 2017 T Aril USA 3-F- , , , , , 8. Wellness Opportunities Gaps in Preventive Care Coverage vs. Norm w 70.0% re 0.60.0% — - r L 50.0% _ — — — — 3 40.0% _.. — —_ :—_ •ul -- m 30.0% --- --- — — — — ■'I with Gap _a111 E 20 0°b _. — — i -- —-- Norm '8 10.0% -- — — • 0.0% ( — — I_ __.._ �.____ __-_ 1 2 3 4 5 a Screening# Screening# Gender Age Group Members Gap in Preventive Care Description With Gap % t With Norm 1 Both >=50 years 99 Members without any colorectal;cancer 69 69.7% 68.9% �~ • screening in the last 24 months_ i 2 [ 1IAII ` Patients without long office visits in the last 12 °1 .'° '2 Individuals tt 1 210`, 392 32 4% 132.5% E: N t.. i 1_ Lmonths - 3 • Male. >=50 years 46 •Men without PSA level in the last 2 years. 17 -' 37%; 45.3%•. '= r Women a ed20 ears or greater without.Pap ' ?4 Female >20 years i 294 129 43.9°/ 48% -.t.• - s ._: :4 tt test in the lasttvvo years i". 5 Female >=49 years 54 Women without mammogram in last 12 28 51:9% 46.8%: months c m j� t ; iIndividuals without any claim'tithe last 12 139 14% 11.2%:_ k 6 'Both" I All '. , 993 months _ _ H.. k. Notes The key to preventing potentially debilitating and catastrophic claims is timely follow-up with age and gender-related screenings. USI recommends the following: • Partner with carrier to promote education preventive screenings. • Partner with wellness vendor to promote education of preventive screenings. • Consider eventually moving to a premium contribution differential tied to wellness scorecard that includes completion of age and gender-specific screenings. 13 Call Center Paid:January 2015 through December 2017 AEI US3j , , 9. Cardiac Gaps in Cardiac Care vs. Norm 12 40.0°d --- ---- -- C7 - • -- `$r a 20.0% ---- - •x with Gap ENI Moms 2 10A°b - - s • a 0.016 1 2 3 4 5 Screening Al Screening# Gender Age Group #of Gap in Preventive Care Description With %With Norm Members Ga. Ga. Members without lipid profile test in the last 12 0 u 1 :'Both All 9'. .2/0' months. 2 22.2 k ', 25 i • [ at ients without on officevthe last 12� g % 5months. •l h : . 4 _ L 3 Both All 9? Patients without-diabetes screening in the last 12 3 33.3% 34.1%°, months _ 'PP z: Members without anUhyperhpidemic drugs in the last ( I ;^ /4 JEloth iAll °' 9 1� 11 1% 4 22.5%� r i . k '12 months 66 5 Both All 9,Patients without ACE or ARB in the last 12 months 4 44.4% 41.3% Notes 1. Individuals who have existing cardiovascular disease are twice as likely to have a repeat event as anyone else is to have a first event. 2. Keys to prevention for a repeat cardiac event include: compliance with medications, no tobacco use and lifestyle modifications. 3. USI Recommends the following: • Incent members with a history of heart disease to complete a semi-annual lipid profile.The secondary tests should be managed by a wellness vendor,with the data forwarded to the PCP and the cardiologist. • Partner with wellness vendor to promote education for cardiovascular disease. • Consider removing all co-pays for prevention-related medications. • Consider promoting tobacco cessation programs. Program components may include: tobacco affidavits, tobacco cessation programs and reimbursement for physician approved tobacco cessation medications. • Consider promoting lifestyle modification programs around nutrition and physical activity. If the company offers an on-site cafeteria or vending area, consider offering a subsidy(discount)for healthy eating options.Additionally,the company may want to support physical activity through walking challenges or gym membership subsidies. 14 Call Center Paid:January 2015 through December 2017 USIP 10. Diabetes Gaps in Diabetes Care vs. Norm E 3o-o°b n ■ %with Gap E 10.0°6 -- — -- — -- -- -- -- - -- R Motm Oo A b 1 2 3 4 5 Screening# • With %With Screening# Gender Age Group #of Gap in Preventive Care Description Norm Members —T Gap Gap 1 Both All 78: Patients with renal failure- • + 5 6 4% 6.7% 2 iBoth l•All 75 Members withoutHbA1c test in the last 12 months.. ][ i13 3 1 15.1 1 Members without lipid profile test in the last 12 a o •<: All 73 4 . 15. 20 5/0 22.5% 3 Both ]iT - Jl 75 'Members withoutmicro or macroalbumin screening; , ,, 19 25 3% 31.9%. �. est in the last 12 months. Y4,. C 5 "Both All 75' Patients without long'office visit in the last 12 • 0:7% 7 2% 8 1 months- Notes 1. Individuals who have existing diabetes need to manage their glucose in order to prevent complications such as heart disease,kidney disease,blindness and amputations. 2. Keys to managing diabetes include:compliance with medications,proper diet,exercise and no tobacco use. 3. USI Recommends the following: • Incent members with a history of diabetes or diabetes to complete, at a minimum, semi-annual HbA1c and lipid profile tests.The secondary tests should be managed by a wellness vendor,with the data forwarded to the PCP and appropriate specialists. • Partner with wellness vendor to promote on-going diabetes education. • Consider removing all co-pays for prevention-related medications and all glucose testing supplies. • Consider promoting lifestyle modification programs around nutrition and physical activity. If the company offers an on-site cafeteria or vending area, consider offering a subsidy(discount)for healthy eating options.Additionally,the company may want to support physical activity through walking challenges or gym membership subsidies. • Consider promoting tobacco cessation programs. Program components may include: tobacco affidavits, tobacco cessation programs and reimbursement for physician approved tobacco cessation medications. 15 APPENDIX III - SAMPLE STEWARDSHIP REPORT • Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S I O N E A D V A N T A G Ea Confidential 02022 USI Insurance Services.AU rights reserved. W ,� , 0 O 'Q H Z Q Z d Fnm Q W W Z W 0 cn W O F- Cl. Z 1 Z V) Z a < Q --- < Cl. \ O > .• m -ci U W 2 cm m ~ W < " I U 4) ,._ < E ., J U1 N•■•1 �/ N O I N (</c Nv) 0 N l ' W a 4) O O p n C c O � •_. •E ad, —0 O O O O � p Q C.) - +_ U a) NO O O m O N > U Q cn Q Q . . . . . . . . . . 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Q c a_ Q . . . /f O 0 \ U _2 E- 2�k Lil \\\ oo a0E O a 0 menEnom k/ { \\ %f2 Ce y a)�k / eo = \ o 0§� Eo2 (1) C0 >6.— a /2 E° 0 0 jE \ c-- o% o 0 . §kD E ( G § o c• c >/\ E HI c0 c� \/\ kG/ •\ §// $ &ac k [ $ ) » if)2 f 7« $ 9 §/\ SZ t= a om2 o== § Z §te ' E &2 � \ 04111( �0� 0 cuE °o ,,.a £ , f > f_ \ k § tea \a® d /�' / /\ \ APPENDIX IV - SAMPLE COMPLIANCE-RELATED COMMUNICATIONS Response to RFP for:Brazos County.RFP No.22-123.RFP due date:6/14/2022 THE U S I ONE A D V A N TA G Ea Confidential.©2022 USI Insurance Services.All rights reserved. _•: N _ 0� mLULLIco WU o W 0 y CC No� aE m 4- ep '0 0E0), a C .+ O - O O O NcW = E , :_o ca 0 a) a) E as Zs z....- -0 .92 iz.ect ayv, • U) I I C E a '5•c c 23 en A � pc W. Cr U O O el 2 a CO m yN E N ° L =- 0 C UWF- o ZC C CO U mOtOaaiusa Cs g C! CO 13 a`)• m W' -c I-U) en Cri sa Z m V3 CO w U e= m Ce W O N c m °` } CO Q CO �> O E W c c c4- co 0 < z -0 a W Z c W = g am 7 a) a N E v C 0 ,CD cc 13 •X H as E I a) U a) ht.. E 'g' O e7 C4 .7j } o _ a J 0 (n >_ r W L 7 cC m ER c m e N wav 0 w d d Q 2� c 2 CO � '` c m > m m o • ca a E C0 C C V 20 (00. O_ E9 ••� < r 0 c`a O 0 V. O -o a) a aa))v c c ° o o o c �� O N a y °� m O ff . CO CL VI � CD ccoo , m rn � m U C _.... - ... .. ... - .. .... ... .....- -.. .- .. U y m ai L a) s. cn E a) E >F- L1 U Z• a, C) 7 Ccc) o N y o • Z. CO o d U m m a• c S so o c oc oa g EEa = � CS) m o I- W = ola U U • m as LLJ Ea•_ ❑ C 0 2 0 -' d v Lt a)) aoi Z :. U :? d to d d N �' as o 4� ce �p � I I I I o n p H N •0 2_0 m acn e- edU CU) i en in coa- CU) cpCs ci co O d i z -yw CO z M Md e'Uw-• M E el E N O) d d =p Fa- ■ . . I- • o) = o `I" v C � .... - W... -. _._. O Q a) c co W CC U CD- j O `- M mt.) a CO CC 7 oa) U o ov �„ •C w -O • e7 > L U U C❑ VI to p O 0 y0 03 L v', mf0 03o yo > ° O Z Q� u) ay0 a)Uo• a � � a �' � um, 0 CO ° • � T 'o itoo).n = Li v a°i 0� `� LWL � � «o � I � c ; c c� cz, t CO CO d y 0.. 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W t C) tl C O b N QC 5 N ■ ■ ■ ■ ■ ■ ■ -- N ea a Q C m Yf..^ i cam-- IS t�p T-- 9..1 National Compliance Update USI EMPLOYEE BENEFITS November 30, 2021 IRS Releases Proposed Regulations on ACA Reporting and Other Issues On November 22, 2021, the Internal Revenue Service ("IRS") released proposed regulations that provide some relief with respect to ACA reporting requirements. The proposed rule: ■ Makes permanent an automatic extension of 30 days to furnish IRS Forms 1095-C(and 1095-B) to individuals. Effectively,this moves the due date for furnishing these forms to full-time employees and other individuals from January 31 to March 2 each year(or, if March 2nd falls on a weekend or holiday,the next business day). • Eliminates the good faith relief from reporting penalties associated with incorrect or incomplete reporting.' • Creates an alternative method for furnishing individuals with IRS Form 1095-B (and, in some cases, IRS Form 1095-C)as proof of minimum essential coverage (MEC). Therefore,with respect to Forms 1095-C for calendar 2021, applicable large employers ("ALEs")2 have until March 2, 2022 (rather than January 31, 2022)to furnish these forms to full-time employees and other individuals.3 The proposed rule does not extend the deadline to file completed Forms 1094-C and 1095-C (and Forms 1094-B and 1095-B)with the IRS.The due date remains March 31,2022(or February 28, 2022 for paper filing if filing fewer than 250 forms4). 'The proposed rule also excludes from the definition of MEC Medicaid coverage that is limited to COVID-19 testing and diagnostic services for purposes of the ACA.This article does not address this guidance. 2 An ALE is an employer that had 50 or more full-time employees(including full-time equivalent employees)on business days in the preceding calendar year.ALE status is determined on an annual basis and requires aggregating all employees within a controlled group. 3 Under the proposed rule,the general effective date of this guidance applies to calendar years beginning after December 31,2021.However,applicable large employers may apply the extension relief to calendar years beginning after December 31,2020. °While not currently in effect,the IRS issued proposed regulations that,if finalized,would require electronic filing when 100 or more returns are filed and require aggregation of all forms(e.g.,W-2,1095-C)for purposes of determining the 100-form This summary is intended to convey general information and is not an exhaustive analysis.This information is subject to change as guidance develops.USl does not provide legal or tax advice.For advice specific to your situation,please consult an attorney or other professional. Please note,while the 2021 Forms 1094-C and 1095-C have been finalized, the instructions are not yet available. Once published,the instructions should be available on this website: httris://www.irs.gov/forms-pubs/about-form-1095-c. Additional details follow. AUTOMATIC EXTENSION OF TIME FOR FURNISHING ACA STATEMENTS Under the ACA, January 31 is the deadline to furnish IRS Forms 1095-C and 1095-B to certain individuals (such as full-time employees, in the case of IRS Form 1095-C)with respect to the preceding calendar year.The proposed regulations grant an automatic extension of 30 days in which to furnish these statements to individuals. The extension is automatic; employers or other reporting entities are not required to file a request with IRS, or to demonstrate reasonable cause to justify the extension. Employers may rely on this relief for calendar year 2021 filings.This means Wednesday March 2, 2022 is the deadline to furnish individuals with a 2021 Form 1095-C or 1095-B. US!Note: While the IRS has provided the automatic extension of time to furnish the Form 1095-C (or Form 1095-B), if operating in a state with an individual mandate the timing to furnish proof of coverage to covered residents may be different. ELIMINATION OF TRANSITIONAL GOOD FAITH RELIEF Since 2015, the IRS provided reporting entities with relief from penalties if those entities could show they made good faith efforts to comply with the information reporting requirements.This relief has been extended each year,with the IRS announcing that 2020 would be the last year that transitional good faith relief would be available. The proposed rule confirms that the good faith relief from penalties for reporting incorrect or incomplete information on Forms 1094-C, 1095-C, 1094-B and 1095-B is no longer available after 2020. For 2021, penalties for incorrect or incomplete forms furnished to individuals can be $280/return. Additionally, incomplete or incorrect forms filed with the IRS may trigger a$280/return penalty. While the reasonable cause exception remains available and may provide relief from penalties for entities that can show a reasonable cause for failing to timely or accurately complete their reporting requirements, with the elimination of the good faith relief employers will want to take steps to ensure the accuracy of their forms and filings. ALTERNATIVE METHOD FOR FURNISHING ACA STATEMENTS Under the ACA, IRS Forms 1095-C and 1095-B must be sent by first class mail to the last known permanent address of the individual. If no permanent address is known,the statement must be sent by first class mail to the individual's temporary address. The statement may also be furnished electronically if certain requirements are met. threshold.Refer to USI's Compliance Update,More Employers May Be Required to Electronically File Some IRS Forms (August 19,2021),for details. Page 12 The proposed regulations would make permanent an alternative method for furnishing IRS Forms 1095-B (and, in some limited cases, IRS Forms 1095-C)to individuals,for as long as penalties ( under the ACA's individual shared responsibility rules remain zero.5 The alternative method would be available to the following reporting entities: • Health insurance carriers and plan sponsors (other than ALEs)that are using IRS Form 1095-B to provide proof of MEC • ALEs with a self-funded group medical plan that are using IRS Form 1095-B or 1095-C to provide proof of MEC to individuals who are not considered"full-time"under the ACA for any month of the calendar year(i.e., non-full-time employees and non-employees covered under the plan during the calendar year) • Small employers(not ALEs)with a self-funded health plan that are using IRS Form 1095-B to provide proof of MEC USI Note: The alternative method is not available to ALEs that are furnishing IRS Form 1095-C to employees considered "full-time"under the ACA for one or more months of the calendar year. Further, the alternative method may not be available if operating in a state with an individual mandate where Forms 1095-C or 1095-B must be furnished to covered residents. Keep in mind, if the alternative method is used,the reporting entity must still file the Form 1095- B with the IRS. The following steps must be followed by a reporting entity that elects to use the alternative method: • A clear and conspicuous notice that meets certain technical requirements must appear on the reporting entity's website • The notice must state that covered individuals may receive a copy of IRS Form 1095-B (and, in some cases, IRS Form 1095-C) upon request, and informs them how the request may be made • The notice must appear in the same website location through October 15 (or the next business day)following the end of the calendar year • IRS Form 1095-B (or, in some cases, IRS Form 1095-C)must be furnished to the requesting individual within 30 days after the request is received;the ACA statement may be furnished electronically if certain requirements are met. If the proposed regulations are finalized without change,the alternative method would be available to reporting entities that are furnishing IRS Forms 1095-B (and, in some cases, IRS Forms 1095-C) for calendar year 2021,6 as well as for future calendar years. EMPLOYER NEXT STEPS Employers should continue to monitor the status of the proposed rule. • With respect to furnishing Forms 1095-C for CY 2021, employers may rely on the proposed rule and must furnish these statements no later than March 2, 2022 (versus January 31,2022). • Employers should take extra care that Forms 1094-C and 1095-C are complete and accurate as the transitional good faith relief is no longer available with respect to calendar year 2021 filings (and thereafter). 5 Penalties under the ACA's individual responsibility rules for individuals without MEC have been zero since January 1,2019. Refer to USI's Compliance Update,Congress Passes Tax Reform Bill(December 20,2017).Note that certain states impose tax penalties on state residents without MEC;contact your USI representative for assistance with this issue. 5 Because the IRS released the proposed regulations after the start of calendar year 2021,reporting entities are given the "option"under the proposed regulations to apply the alternative method for furnishing IRS Forms 1095-B(and,in some cases,IRS Forms 1095-C)for calendar year 2021. ti Page 13 ■ Determine whether your carriers will take advantage of the alternative furnishing method with - respect to Forms 1095-B they issue. • If operating in a state with an individual mandate(California, District of Columbia, Massachusetts. New Jersey, Rhode Island and Vermont), and required to furnish covered residents with proof of coverage during the calendar year,ensure you continue to comply with state rules. RESOURCES For the text of the proposed regulations, refer to: https://www.irs.gov/pub/irs-drop/req-109128- 21.pdf us! usi.comlbcadons This summary is intended to convey general information and is not an exhaustive analysis.This information is subject to change as guidance develops.USI does not provide legal or lax advice.For advice specific to your situation,please consult an attorney or other professional. These materials are produced by USI Insurance Services for educational purposes only.Certain information contained in these materials is considered proprietary information created by USI.Such information shall not be used in any way,directly or indirectly,detrimental to USI and/or their affiliates. Neither USI nor any of its respective representatives or advisors has made or makes any representation or warranty,expressed or implied,as to the accuracy or completeness of these materials.Neither USI nor their respective representatives or advisors shall have any liability resulting from the use of these materials or any errors or omission therein.These materials provide general information for the use of our clients,potential clients,or that of our clients'legal and tax advisors. IRS Circular 230 Disclosure:USI Insurance Services and its affiliates do not provide tax advice.Accordingly,any discussion of U.S.tax matters contained herein (including any attachments)is not intended or written to be used,and cannot be used,in connection with the promotion,marketing or recommendation by anyone unaffiliated with USI of any of the matters addressed herein or fur the purpose of avoiding U.S.tax-related penalties. 0 2021 USI Insurance Services.All Rights Reserved. Page 14 APPENDIX V - SAMPLE EMPLOYEE COMMUNICATIONS Response to RFP for:Brazos County.RFP No.22-123_RFP due date:6/14/2022 THE U S I ONE ADVANTAGE. ConfedentiaL©2022 USI Insurance Services.AN rights reserved. t{1 r �,VIPLOYEE BENEFITS • DELIVERABLES HUB --Employee Communications Deliverables BENEFIT GUIDES *Indicates benefit wrapper also available Basic Blue Bay View* Color Block _- r. '"t' y ._ , r �^'-' Enrollment G de _ tiy 20:9 DEN ENftOLMEN7 ipi _ - -- - - I Enrollment Summary* FAQ Summary �- Highlights ill Try Me Account -— ""`*., - _-`_ --- EMPLOYEE BENEFITS r x, — ENROLLMENT GUIDE _' t, i -t _ — ,,f*-Fr* 1 , t - t_i__,04°:i-,:-;:-.s a-cr. . ,-7-- r. •------ -- 20t9 Erob9ee Benefits Guide �Gy- `�. = - ' • _-_....-..._ �T' s � Mosaic* MounFtain* Simple Summary �11 _ _ 'I ._ - erne&Enlullment Guide ,..1• - 2019 yur....11- ali:72". 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T. ...., .I.• ea' ' e./ d I I .....-...........•...er.....L.I....-•.,,,,,s••..,.....a........• 3...,...........,..-1,......... ............ . .-...,......,.......................y.,....-,.......,•.,........- T. .ee' •.-1'..'ei"71 . i " e . I ----- .,___. . -. 7.!----7--- Brazos County Purchasing Department 200 S.TX AVE.,SUITE 352 BRYAN,TX 77803 PHONE(979)361-4290 FAX(979)361-4293 BRAZOS COUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: July 9, 2024 BID NUMBER: 24-122 TITLE: Tree Removal Services REQUESTING DEPARTMENT: Landscape & Road & Bridge APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: ,�AKB OpT ?Yof0. BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 7/9/2024 ITEM: Approval of the following committee for RFP#25-011 Soft Drink,Coffee,and Snack Vending Machines and Services. • a.Cristian Villarreal • b.Tanya Skinner • c.Jimmy LeFlore • d.Purchasing(Non-Voting) • e.Legal(Non-Voting) TO: Commissioners Court FROM: Kaitlyn Battles DATE: 07/01/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type No Attachments Available 1 Duane Peters Date County Judge. FG� Brazos County t le ':n y� �o''r• • •..S., ;oF_-`a t,•r Purchasing Department 200 S.TX AVE.,SUITE 352 BRYAN,TX 77803 PHONE(979)361-4290 FAX(979)361-4293 BRAZOS COUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: July 9, 2024 RFP NUMBER: 25-011 TITLE: Soft Drink, Coffee, and Snack Vending Machines and Services REQUESTING DEPARTMENT: County Wide (-------)43.,=, APPROVAL SIGNATURE: (c--) •.,--..------ ------• Duane Peters, County Judge DATE APPROVED: 0:A-I--`( 1 t Q Q L . 9�AnrA .,.err BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Road and Bridge NUMBER: CC2024 Harlan Hills Block 1 Lots 2A and 2B-Replat of Blk 1 Lot 2 DATE OF COURT MEETING: 7/9/2024 ITEM: Approval requested for the Final Plat of Harlan Hills Subdivision Block 1 Lots 2A and 2B being a Minor Replat of Harlan Hills Subdivision Block 1 Lot 2. Site is located in Precinct 1. TO: Commissioners Court FROM: Karen Tyler DATE: 07/01/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description TY4e Plat Appfication_FinalPlat Harlan_Hills Blk 1_Lots 2A and 2B-Application for Development Backup Material Replat of Blk 1_Lot 2.pdf Harlan_Hills-Final_Plat Blk 1 Lots_2A and 2B- Plat Backup Material Replat Blk 1_Lot 2.pdf APPR Duane Peters Date County Judge Brazos County Road&Bridge Office ., 2617 SH 21 West Bryan,TX 77803 Telephone: (979)822-2127 • 4 Fax:(979 775-0456 �° Email: PLAT APPLICATION • SUBJECT PROPERTY INFORMATION APPLICATION DATE•: RESUBMITTAL: I❑+ YES ❑ NO PROJECT!SUBDIVISION NAME: R PLA I T Lur 2Il3LOGY_ Nat:LAa ttf PROJECT ADDRESSOR LOCATION. %I 5 S I.tAZLAA jj t A QC I�)(A sQ r pm ,g LEGAL DESCRIPTION: ',Z,S� AID) '�J JL�i, U R�Ati `-Lu Su8 S 4 -5O%I 3n IF RESUBMITTAL,PROJECT FORMERLY KNOWN AS: NUMBER OF LOTS: TOTAL ACREAGE Z•CI.q i JURISDICTION: ❑ CITY LIMITS ❑ ETJ troursiDE ALL CITY LIMITS AND ETJs • Notification of Application completeness will be given within 10 days of Application date. All Incomplete Applications will be rejected. This Application shall expire five(5)years from the Application date of the project TYPE: OF APP! CATION ❑ MASTER PLAN 0 SIMPLIFIED PLAT 0 PRELIMINARY PLAN ❑ FINAL PLAT 0 AMENDING PLAT REPLAT APPLICATION PURPOSE gt RESIDENTIAL 0 MANUFACTURED HOME ❑ COMMERCIAL RENTAL COMMUNITY ._. 0 OTHER(Please explain): FLOODP_AIN IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES Dr NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be Increased by man-made or natural causes Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. TxDOT R1Gl s;-OFF-WAY . WILL ANY CONSTRUCTION OCCUR IN TxOOT RIGHT-OF-WAYS? ❑ YES 21 NO • CIGITA). FILE SUBMISSION COUNTY ENGINEER 0 ADOBE(pdf file) El AutoCAD(.dwg file) (Email To platsr brazoscountytx.gov) 911 ADDRESSING ❑ ADOBE(.pdf file) ❑ AutoCAD(.dwg file) (Email To: • Brazos County Subdivision Regulations Page 77 CONTACT :NF©RMAT ON APPLICANT INFORMATION FIRM NAME: CONTACT: S J `"Nicz ADDRESS: per Sok 11 CITY: NI A Q STATE S ZIP 1-igt,g. PHONE: 1iVAL Wit, ` ILA)) _. TFAX EMAIL: �� �M W L'SL4 rY , CO,CO 1M PROPERTY OWNER INFORMATION FIRM NAME: CONTACT: ts,00+r A Co 6E6{ Q ADDRESS: ityS 01,14 CITY: 0 Av,ksni STATE: 1-t4 ,s r I ZIP `f 7 lS/',(O PHONE ? t_ �T1 4.4 L FAX EMAIL: . 17'1 Vi Ri 00, Cp w‘ ENGINEER INFORMATION FIRM NAME: CONTACT: ADDRESS: CITY: STATE ZIP: PHONE: FAX: EMAIL: SURVEYOR INFORMATION FIRM NAME: 1hs+i oStea. LQIA Q Z1a s, CONTACT: ST. .v a_14 S to s X. ADDRESS PpBo( 17 a� ,,11 Q� p m.. .. -.. _. CITY: AJ4Uk TS1 'STATE ��X' S I ZIP- 36 0 PHONE a�1, ,.g "10 —..1100 _- EMAIL: Q V e,y, vs,1 L &tA RV P►1/ C o C .l'.Ow OTHER INFORMATION 1 FIRM NAME: CONTACT: ADDRESS: CITY: STATE: ZW: PHONE: FAX: EMAIL Brazos County Subdivision Regulations Page 78 PROP H I4' CWNF R CONSENT r AGEN' AUTHORIZATION By my signature,I hereby affirm that I am the property Owner of record,or if the Applicant is an organization or business entity,that authorization has been granted to represent the Owner,organization or business in this Application.I certify that the preceding information is complete and accurate,and it Is understood that I agree to the DevelopmenVSubdivtsion of this property. SIGNATURE: �( PRINTED NAME: J 6160Oxst.losac, DATE: 02, 22 w?_ SIGNATURE: PRINTED NAME: DATE: By signing this form,the Owner of the property authorizes Brazos Comity to begin proceedings in accordance with the process for this type of Application indicated on page one of this Application.The Owner further acknowledges that submission of an Application does not In any way obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Appication,the Commissioner's Court may not follow that recommendation and may make a final dedslon that does not conform to the staffs recommendation. CALCULATIONS Of F ES MASTER PLAN: No charge SIMPLIFIED PLAT• $100 PRELIMINARY PLAN: $150+$5 per lot A'' FINAL PLAT: $150+$10 per lot AMENDING WO$100 REPEAT:� • � RLCELPT BY BRAZOS COUNTY ::) •i::.oI I..,;:_ DATE APPLICATION RECEIVED: ! / DATE APPLICATION RECEIVED/REJECTED: / / �_. SIGNATURE: SIGNATURE: Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process. Application Check List: Copies of finished plat with corrections (if any): ❑ Three(3) hard copies to Brazos County ❑ One (1) .pdf copy to Brazos County ❑ One (1) .dwg copy to Brazos County ❑ One(1) hard copy to Brazos County Health District 14c ArrtibEP't'®L6+ZA'Zc1S .OUi 1T"{i x.goV El One(1) hard copy to Brazos County 911 ❑ One (1) hard copy to local Water District or Company Letters of approval (to be sent by the approving institution d'rectly to Brazos County Engineering): ❑ Letter from Brazos County Health District- For On-site sewage evaluation. ❑ Letter from Brazos County 911 -For Road names. ❑ Letter from Water District or Company. -Stating water availability, etc. If property is within an Extraterritorial Jurisdiction (ETJ)of a City: ❑ Approval notification from appropriate City. Applicant attests that they have signed this Application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factual. All Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that this Application is not finished or dated until all documents listed above are filed at the Brazos County Engineering Office and all applicable blanks are filled in the Application above. Brazos County Subdivision Regulations Page 79 Adils ORIGINAL PLAT REPLAT I \ \ —- =_. z, , ,, ',00, , HARLAN HILLS SUBDIVISION , .0.. , ALI ,RLANHILLS SUBDIVISION t ' B ,.. 7 r Calle..ia.rt, i 1, '"""".-,4 • CRIOC.OPOr..5 4.'''''.9'9' ,...: 1, • ' •0''''''' HARLAN ROAD , Z HARLAN ROAD .s... ..... 04. "' ,...- \_ LEGEND 0 999 919•9 183 _ _...,,,,.... ,., ZI;.,.....Z.Z7b,..,..1..,:.,,,,,,..,:.... „I 1n,:eirranorosnoom noaeonno,..1:o:ned„am Tv.Nato.o1P.o„..o.00n Sy,.o t DON °::11 la'La'at'a r571;o7=ling settoc171==of oar an Fload,a 10 ft odo vo.uk and a ,,...r.,.. ..,.....—.,..,....—.....„...—„—.,.—.-- ,....,—.„.,—.....„.„.—.,......„...... VICINITY MAP ,., r \ ---- \ / FINAL PLAT - ,_ HARLAN HILLS SUBDIVISION ----, BLOCK 1,LOTS 2A&2B '''''''''''''''':":""4:;;:'_—. ''''''''''Fii7r-^.7"1=7°"‘ '^^.• 1. Tto*1 r t' * BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC2024 Southern Pointe Section Road and Bridge NUMBER: 117 Resubmittal Final Plat Correction DATE OF COURT MEETING: 7/9/2024 ITEM: Approval requested for the resubmittal of the Final Plat of Southern Pointe Subdivision Section 117,7.581 Acres;Sterrett D.Smith League Survey,A-210;City of College ETJ, Brazos County,Texas. The attached plat corrects information on the plat previously approved in Commissioners'Court February 28,2023.Site is located in Precinct 1. TO: Commissioners Court FROM: Karen Tyler DATE: 06/28/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 NOTES/EXCEPTIONS: Changes are minor and the previously approved plat was never recorded in the Brazos County Clerk records. ATTACHMENTS: File Name Description Tv e 2024-06-27_FP_RESUBMITTED APP Southern_Pointe_117.pdf Application for Development Backup Material Southern_Pointe Section_117_RESUBMITTED_FINAL_PLAT.pdf Plat Backup Material APPR V � CQ- k• 191al+ Duane Peters Date County Judge Brazos County Road&Bridge Office s �?E Op rR 2617 SH 21 West s ;` Bryan,TX 77803 F. *`: Telephone: (979)822-2127 Fax: (979 775-0456 at, Pti° Email: plats( brazoscountytx.aov r),ofeve PLAT APPLICATION SUBJECT PROPERTY INFORMATIOM APPLICATION DATE':2-21-22 RESUBMITTAL: YES rigNO PROJECT/SUBDIVISION NAME:Southern Pointe Section 117 PROJECT ADDRESS OR LOCATION: 425 SH-6 S TX LEGAL DESCRIPTION:A021000,S D SMITH(OCL),TRACT 25.62,34.388 ACRES IF RESUBMITTAL,PROJECT FORMERLY KNOWN AS:N/A NUMBER OF LOTS:1 TOTAL ACREAGE 7.581 JURISDICTION:LI CITY LIMITS ✓❑ College Station ETJ n OUTSIDE ALL CITY LIMITS AND ETJs Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected. This Application shall expire five(5)years from the Application date of the project. TYPE OF APPLICATION MASTER PLAN SIMPLIFIED PLAT PRELIMINARY PLAN FINAL PLAT AMENDING PLAT REPLAT APPLICATION PURPOSE RESIDENTIAL MANUFACTURED RENT COMMUNITY HOME nCOMMERCIAL ❑✓ OTHER(Please explain):Parkland and Common Area FLOODPLAIN IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ■YES MI NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes.Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage.Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. TxDOT RIGHT-OF-WAY 1MLL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ■YES Mil NO DIGITAL FILE SUBMISSION COUNTY ENGINEER -Mil ADOBE(.pdf file) AutoCAD(.dwg file) (Email To:plats©brazoscountytx.gov) 911 ADDRESSING [] ADOBE(.pdf file) [] AutoCAD(.dwg file) (Email To:aisbbrazoscountvtx.aov) CONTACT INFORMATION APPLICANT INFORMATION FIRM NAME:BV Southern Pointe Development Inc. CONTACT:Wallace Phillips ADDRESS:1140 Midtown Drive CITY:College Station STATE:TX ZIP:77845 PHONE:979.255.4466 FAX: EMAIL:wsphillips3@gmail.com PROPERTY OWNER INFORMATION FIRM NAME:BV Southern Pointe Development Inc. CONTACT:Wallace Phillips ADDRESS:1140 Midtown Drive CITY:College Station STATE:TX ZIP:77845 PHONE:979.255.4466 FAX: EMAIL:wsphillips3@gmail.com ENGINEER INFORMATION FIRM NAME:Schultz Engineering, LLC CONTACT:Joe Schultz,PE ADDRESS:911 Southwest Parkway E CITY:College Station STATE:TX ZIP:77840 PHONE:979-764-3900 FAX:979-764-3910 EMAIL:eng@schultzeng.com SURVEYOR INFORMATION FIRM NAME:Kerr Surveying,LLC CONTACT:Brad Kerr ADDRESS:409 N Texas Ave CITY:Bryan STATE:TX ZIP:77803 PHONE:979-268-3195 FAX: EMAIL:brad.kerr@suddenlinkmail.com OTHER INFORMATION FIRM NAME: CONTACT: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: EMAIL: PROPERTY OWNER CONSENT/AGENT AUTHORIZATION By my signature,I hereby affirm that I am the property Owner of record,or if the Applicant is an organization or business entity,that authorization has been granted to represent the Owner,organization or business in this Application.I certify that the preceding information is complete and accurate,and it is understood that I agree to the Development/Subdivision of this property. J ( SIGNATURE: , /���j� PRINTED NAME:Wallace Phillips DATE:2-21-2022 SIGNATURE: PRINTED NAME: DATE: By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of Application indicated on page one of this Application.The Owner further acknowledges that submission of an Application does not in any way obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation. CALCULATIONS OF FEES MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150+$5 per lot FINAL PLAT: $150+$10 per lot AMENDING PLAT: $100 REPLAT: $150 RECEIPT BY BRAZOS COUNTY (Official Use Only) DATE APPLICATION RECEIVED: / / DATE APPLICATION RECEIVED/REJECTED: / / SIGNATURE: SIGNATURE: Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process. Application Check List: Copies of finished plat with corrections (if any): hree (3) hard copies to Brazos County One (1) .pdf copy to Brazos County MI one (1) .dwg copy to Brazos County 151 one (1) hard copy to Brazos County Health District rgOne (1) hard copy to Brazos County 911 tgOne (1) hard copy to local Water District or Company Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): _Letter from Brazos County Health District - For On-site sewage evaluation. Letter from Brazos County 911 - For Road names. Letter from Water District or Company. - Stating water availability, etc. If property is within an Extraterritorial Jurisdiction (ETJ) of a City: Approval notification from appropriate City. Applicant attests that they have signed this Application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factual. All Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that this Application is not finished or dated until all documents listed above are filed at the Brazos County Engineering Office and all applicable blanks are filled in the Application above. SIMPLIFIED FINAL PLAT REQUIREMENTS Every Simplified Plat shall include all of the following: ❑✓ Title Block with the following information: ElName, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. ElProposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) (Replats need to retain original Subdivision name.) Date of preparation. (Include the date of any revisions on the plat.) ✓ Engineer's scale in feet. V Total area intended to be developed. y/ Proposed number of Lots to be developed. _ `/ Re-plat or Amending Plat, existing Lot and Block description or Abstract name and number. V North arrow. ✓ Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger. ✓ Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract. ✓ All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD —1988 Datum. aA vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plat. All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. JAII parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plat drawing. County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. �✓ Road names and Right-of-Way width for all Roads. (Existing and proposed) jAll existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and dimensions. [7Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) I/ Pipelines: label company with volume and page. `/ All certification language as found in Appendix C. i/ Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements —and rights-of-way shall be accomplished free of liens. The dedication shall be accompanied by the Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien holder's dedication, and restrictions if any duly acknowledged in the manner required for acknowledgement of deeds, shall also be provided. JIAll proposed Easements and existing Easements of record that have a designated route shall be shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. ❑✓ Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note. Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) ❑✓ All Subdivision external corners, angle points, points of curvature and points of tangency shall be set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C of the TxDOT Survey Manual of April 2011. Alternately, Bernsten® Standard Aluminum Base monument (or equivalent as approved by the County Engineer) embedded and backfilled with compacted sand may be used. All Daughter Lots, Blocks and rights-of-way within the Subdivision shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded. ElPrimary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. EIThe plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. ❑✓ The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District. ElThe location, zone classification and panel Effective Date of the 100-Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. EIBFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. ElA minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot elevation that is located within five (5) feet outside the perimeter of the Building, or two-feet above the BFE, whichever is higher. aIf any areas within the plat include a 100-Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. A separate drawing containing both existing and proposed topographic information at 2-FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). ▪ The certification language as found in Appendix C for both the Commissioner's Court approval and the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall be obtained after approval by the Brazos County Commissioner's Court. 111 If any Lot within the plat will be served by a well or an On-site Sewage Facility (OSSF), a letter must be provided by the Brazos County Health District stating they have examined the plat and that it is in compliance with the Brazos County On-site Sewage Facility (OSSF) Regulations, Construction Standards for On-site Sewage Facility (OSSF) Regulations as published by the Texas Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of the District prior to Final Plat approval. �✓ If the plat contains a water well site, there shall be a depiction of the TCEQ separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. ElIf rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such mailboxes shall be shown on the face of the plat. 111 If any areas of the plat are located outside of all incorporated areas, the plat note as found in Appendix G.1 regarding the requirement to obtain a unique Development Permit from the Brazos County Floodplain Administrator prior to locating or altering a structure or land shall be placed on the plat. ElIt is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. ElDriveway culverts for all Lots shall be designed by a Licensed Professional Engineer. ElIf entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm-to-market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. 111 The diameter and length for each driveway culvert shall be shown on a table on the plat. This information shall also be placed in the deed restrictions for the Lots in the Subdivision. aThe Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. ElAny Improvements proposed within the Right-of-Way including, but not limited to, irrigation, landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance with an executed license agreement between the County and the Owner. ElThis check list along with the required copies of the plat shall be submitted to the County Engineer for approval. Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. MASTER PLAN / PRELIMINARY PLAN REQUIREMENTS Every Master Plan/Preliminary Plan shall include all of the following: [ ]Title Block with the following information: ❑Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. EIProposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) 0 Date of preparation. (Include the date of any revisions on the plan.) Engineer's scale in feet. Total area intended to be developed. Proposed number of Lots to be developed. — Abstract name and number. El The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES ONLY". North arrow. Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger. Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract. All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988 Datum. OA vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plan. ElAll adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plan drawing. ElCounty boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. IIIRoad names and Road designation (whether the Road will be public or privately owned), pavement width and Right-of-Way width for all proposed Roads within and all existing Roads abutting the plan. (Proposed and existing) All existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and dimensions. IIIUtility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) (Existing and proposed.) Pipelines: label company with volume and page. The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to be subdivided) shall be shown on a single sheet, regardless of its acreage. The Preliminary Plan may also be shown on multiple sheets if necessary to show all detail and required information as required by this section. Size, in acres, of all Daughter Tracts. Centerline tangent lengths and curve data for all proposed Roads. 1. Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements —and rights-of-way shall be accomplished free of liens. ElAll proposed Easements and existing Easements of record that have a designated route shall be shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. ElBuilding Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plan note. • Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) 1111 Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. • The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. • The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District. 111 The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). • If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. ▪ BFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. • A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be 12-inches higher than the highest spot elevation that is located within five feet outside the perimeter of the Building, or two-feet above the BFE, whichever is higher. ElIf any areas within the plat include a 100-Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. ElA drawing containing both existing and proposed topographic information at 2-FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). • If the plat contains a water well site, there shall be a depiction of the TCEQ separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. ElIt is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. The Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. ElIf entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm-to-market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. ❑ For Road widening and drainage purposes the Owner shall dedicate the Right-of-Way. In the case of drainage that is provided for the Lots, it shall be located outside of the Right-of-Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right-of-Way. ▪ Indicate the centerline length of each Road in the proposed Subdivision and its design speed. • If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per the requirements of Article 8 of these Regulations. ElLocations of existing and proposed private alleys. ❑ Locations of existing and proposed public areas. ▪ Locations of other public Improvements, including but not limited to parks, schools and other public facilities. • The location of proposed cluster mailboxes, as required. ❑ All proposed Off-site Easements for infrastructure construction must be shown on the Preliminary Plan. • Proposed phasing. Each phase must be able to stand alone to meet requirements of these Regulations. riLocation and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. ▪ If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained Roads), the title of the plan shall contain the phrase, "A Private Subdivision". Refer to Article 8 for additional requirements. IDThis check list along with the required copies of the plan shall be submitted to the County Engineer for approval. ElInclude a description of contributing drainage to the proposed Subdivision. The submittal shall include the area, slope and type of Development in the contributing area. ElDrainage narrative in compliance with the BCEDG. ▪ Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but not limited to, municipal sewer service, private sewage disposal system and On-site sewage facilities including the size and location of all proposed sewer mains and manholes. Preliminary grades for each main between manholes and the depth at each manhole shall also be shown. ElAll existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. FINAL PLAT APPLICATION REQUIREMENTS Every Final Plat must include all of the items provided on the Simplified Plat checklist as well as the following: ElFor Road widening and drainage purposes the Owner shall dedicate the Right-of- Way. In the case of drainage that is provided for the Lots, it shall be located outside of the Right-of-Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right-of-Way. ElIf public Roadways are to be built as part of the plat, the plat note regarding the responsibility for construction of Roadways as found in Appendix G.3 shall be placed on the face of the plat. ❑✓ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. Indicate the centerline length of each Road in the proposed Subdivision and its design speed. ElIf more than four mailboxes are to be provided within the Subdivision, cluster mailboxes shall be provided and the location of such shall be indicated on the plat. If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per the requirements of Article 8 of these Regulations. ElLocations of existing and proposed private alleys. 0 Locations of existing and proposed public areas. ■ Locations of other Public Improvements, including but not limited to parks, schools and other public facilities. All Off-site Easements for infrastructure construction must be shown on the Final Plat with a volume and page listed to indicate where the separate instrument Easements were filed. Separate instrument Easements must be filed prior or concurrently with Final Plat. ElProposed phasing. All phasing shall be in accordance with the approved Master Plan and/or Preliminary Plan and each phase must be able to stand alone to meet requirements of these Regulations. Infrastructure costs should be separate for each phase of the Subdivision. E] Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property. 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All other poles of proposed overhead powerline will be placed on private property. Site is located in Precinct 2. TO: Commissioners Court FROM: Joe Salvato DATE: 07/01/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Utility_Permit BTU-Jack Creek Road.pdf Utility Permit-BTU-Jack Creek Road Backup Material APPRO U I laq- Duane Peters Date County Judge APPLICATION FOR ELECTRICAL UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY,TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now Bryan Texas Utilities, hereinafter referred to as "Company" a Texas Corporation, with authority to transact business in Texas, acting by and through its elttl� authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate an electrical line under and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Length of TYPE OF CONSTRUCTION Road Name&Block Number Crossing (CHECK ONE) Bored Jacked Driven Aerial Facility to Parallel County Road Within Right-Of-Way Road Name and Block Number From To Depth Distance Jack Creek Rd 30.854291°.-96.268310° 30.854291°,-96.2683 I0° 8 feet The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 45 working days. (COMPANY MUST FILL IN). if such construction is not begun by the 60`t day,Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right,title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company fails to obtain a permit prior to the installation or does not install utilities in compliance with installation requirements set forth herein (i.e. depth,location, etc), Company assumes all financial responsibility for damages and/or destruction of lines, cables,etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy,Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a revocable permit. Brazos County reserves the right to revoke this permit at any time, in the sole discretion of Brazos County,for interests of public health, safety or welfare, or for failure to repair any damages upon demand, or for any other reason deemed sufficient by Brazos County. In the event Company fails to comply with any or all of the requirements as set forth herein, the County may take such action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke this Permit by verbal notification to the Applicant/Company. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. Bryan Texas Utilities Company Name Pat Moria —He rt f Texa. tili De gr By: azure Operations Manager Title 14349 Summit Park Dr. Ste 103 Address Montgomery TX 77356 City State Zip 936-597-7288 Telephone Number pmoriartv@heartoftexasud.com Email: APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated uLY 1 Zovi except as noted below: (Month/Day/Year) EXCEPTIONS: )04— os County Engineer i I C O T • O m 1 = vK r N - n m N _ 71m -0v -0 G) Vim m O 70 X' 70 m -ocor Z D 0 0 0 z GDCOM J ^ OOOOm ° z > m m 73 y0u, ° Nm „ m < o o 7Q D oo a! N mm �z r 2m z mmOO 7= mc C „G) Zo1 r - J -G CZ ---1 . r DQm i,_,V 0 I ,/ 1 / oa /, \\ if '')'-a ,r 1 /// /// 1 - b' L OaO; i-im1 C7n /' 2 0, D / / i� Cm <Or > = r- o rmr- 0 / o r o +( ( IXZ < AWZ LFy`�'q 0 ry ' p ( ), 1m70z 13ODD itiq1 -I < T ODK r. 10 � c wn -< E z m p W 10no cmn > O D . 15M 1- m v / �>ae z ' ���+oa m 1111 D o` .pPJ - _ w m Z m < p -t ? ! -� � rn 2 ODACO `�q 1 in _" W grm _4 " C� 1 n om c -, mmmOng \ C" CO x z 42' -' Z 0 (- 1.# \ ......______A(-__________ _ ------)tc---- obi p CS 0 DDCmD to m ) �70Dzm � Nm � 0 W BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements I. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices("BMP")(EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall lake precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. S. Permittee shall not interfere with other utilities located in the right of way. in the event damages occur, permittee wilI be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safely Requirements I. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. S. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Place 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction(i.e. pit, excavation, hole) left open over night, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.O45. 2. All pole installation(including lighting)shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six(36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight(48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines,see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36-inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right away shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power—0-2 feet, nominally l' Phone—2-4 feet, nominally 3' Gas 4-6 feet, nominally 5' Cable •6-8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however,the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one(1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring,jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 1 I. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted,except in an instance whereby the laying,construction,maintenance and/or repair of cables,conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of"No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work I. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs.This will allow the County Engineer and Road & Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities I. Maintenance and/or repair to existing cables,conduits,and/or pole lines which require disturbance of the soil,shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation of utilities: I. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road,any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon,as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines I. All utility Permits for high pressure pipelines(generally 60 PSI or greater), whether pertaining to controlled access or non-controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required Non-Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Non-Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-of- Way.Transmission lines have been determined to be petroleum pipelines(which includes natural gas lines)and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. .yin-".i.. .wit• -• S ..I F.t.. r... e w„ r.J Gt !..',"r; 10, n I :-/ v leas n � � � u,.ur..r a...rslaw 2g N a _ a u, 4> F. 6 5100Ow H_l._. CI Q T ti m r— � F I.•• .4•Y aMD• ! 7..,� _ 1 W • )• ..,. 41w H•on IN 1 ilT4 a ri 0 �' I • _ r«�,��,f I'r � e.w.cn iN a n .`n rr VOW e•• rn a _ - - __ _ a . Ti; ZN P Q snail Mr . a _r � a Shwa tiger N . a = • it Y••rI M- a r .M• l:y L a PO,*km= ?I.4 r..` AOIL•.,,A i `C gill' 'IBN i ;.=AtIci4344. •far i•fts. rt 40 YA•19.K {.s ; • i.•.l l Nw a 4 '' .0 agi C) — t_ • _, arruiwr ' fi10 • fn•a1a.r ., li1.ems !.rr....... ~ :.er..: A CD SIP NO• !!I I QUp r - r r r I rr r 2* a a'.!l tt[r.S ri ■ti i A }Iigj3 g i g %r j • A .t . 'i jilt = f _ , i E 14 gs14r1{1: : 4111e `.1 IN f r ggil413114.1i k:iiia 4 J ! *Ili i1 it Ciro - it ill ;ig '. G -iit• 1 r fl 4 VI � � 111 Z4 � J� t�ieD= ' ! •I'� �_ ;� ieleifvq a • I it 1!!1 I i;Ill fil i4 il ii ' 11 g 1 1 . ' '' 4 . - I �1 § V4 if a Oil is9 = e[ Ezra rt it R- 11 8 i [ ^) _ - --- C, t 'A4B p'`' O� 07 rY QF'O.,' . BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Road and Bridge NUMBER: CC-2024-Utility Permit-Wildfire Energy-Sims and Sims Cut-off DATE OF COURT MEETING: 7/9/2024 ITEM: Consider and take action on the Wildfire Energy utility permit to lay a temporary 12-inch polyurethane water line within the right of way of Sims Lane for 0.48 miles and Sims Lane Cut-Off for 0.62 miles to supply water for oilfield activities in the area. Site is located in Precinct 4. TO: Commissioners Court FROM: Joe Salvato DATE: 07/01/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Utility_Permit-Wildfire_Energy-Temp water- Utility Permit-Wildfire Energy-Temp Water-Sims and Sims Backup Material Sims and_Sims_Cut Off.pdf Cut-Off APPROVE 9 Ian Duane Peters Date County Judge APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY,TEXAS Pursuant to the Texas Utility Code, Section 181,024, comes now Wildfire Energy Operating, LLC [company rmmef, hereinafter referred to as"Company"a Texas Aram]Corporation. with authority to transact business in Texas, acting by and through its duly authorized representative.and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a water line under and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Length or TYPE OF CONSIRUC I ION Road Name&Block Number Crossing (Cl lFCK ONE) Bored Jacked Driven Cased Facility County Rout'WithittRieht-0f•Way Road Name and Block Number From To Depth Distance Sims Lane Cutoff 30 41 05.81N - 96 30 51.85W 0.62 miles Sims Lane 315 40 34.82N 96 30 39.48W - D.4R miles CONSTRUCTION TYPE 12" Diameter Wall Thickness -A e� p ,� n �/(� Material Specification Polyurethane (Flat Hose) 7 I `rOIZA-g ' ` 4T ��I� Maximum Operation Pressure 200 psi The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 90 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day,Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED iN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company falls to obtain a permit prior to the installation or does not install utilities in compliance with installation requirements set forth herein(Le. depth,location,etc), Company assumes all financial responsibility for damages and/or destruction of lines, cables,etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy,Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies This permit is a revocable permit. Brazos County reserves the right to revoke this permit at any time, in the sole discretion of Brazes County,for interests of public!health, safety or welfare, or for failure to repair any damages upon demand,or for any other reason deemed su cienl by Brazos County. In the event Company fails to comply with any or all of the requirements as set forth herein, the County may take such action as it deems appropriate to compel compliance. Tire County Engineer further retains the right to revoke this Permit by verbal notification to the Applicant/Company. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. Wildfire Energy Operating, LC Company Name Daniel Quinn (Contractor) : aiuJ re Water Consultant Title 920 Memorial City Way, Suite 1400 Address gon Texas 77024 City_ State Zip 936-371-2735 Telephone Number dquinn@etexaslandman.com Email WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated -Sou( I joy( except as noted below; (Month/Day/Year) EXCEPTIONS: �6M Pa MILY t A/ Z,744/ rlfit ( 1 " j /n1Z{271&9 coil._ Bra County Engineer RIGHT-OF-WAY P147. cro ry W IV -s /'C < go 0 z z 61 < zO • 22 6 o b g A g- . -4 rn t p I ✓ITT i 0 , O . � i � b rn m U x o r- O 0 A % rn rn y IT -v rAii $ R h RI / , z �rn Po 0 -+ o 4 › P, 1 (4 2 m 0 0 ,,,,p\o, -‘ 4'. '^e'iN 0 J I, S p �f ii°P,7 ri+°7 $'4'!S p z Ab'DMd0-1H0V O cz i -< 0 h rn XI o 0 -4 0 9 > s 0 1 0 0 a RIGHT-0N AY TVVI Ste'!s Ni --- W N f\ W 'c►\ zq a Ig L."--1 LI xi rn 0I rn Q 2 1- x x _‹ O rn 4� rif 0 rn y 8/ N HI � m g 0 5,t i i. g -..d 0 \ 2 oC A�dnn-i o- K�Ala L$9! 'I c .)411 /pi# -.' -C o n rn 410 73 o -I O A 18 a CD 1 oo 3 m tu ir e 0 c e. y, I w 3 a c 3 w r IP j I. ,I 1 1 Pao _______:iirl , l 1 I► ° f- rY .p BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED iN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices("BMP")(EPA and TCEQ both provide lists of examples of BMPs)to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition,as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safely Requirements I. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction,all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable,conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following; a. Any construction (i.e. pit,excavation, hole) left open over night, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards I. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting)shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six(36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36-inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power—0-2 feet, nominally I' Phone—2-4 feet, nominally 3' Gas—4-6 feet, nominally 5' Cable—6-8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however,the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMEN , b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one(I) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. 'CxDOT Standard Specification Item 476 shall be followed for all boring,jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above, c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions,the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed finther from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. I t. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted,except in an instance whereby the laying, construction,maintenance and/or repair of cables,conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove,cut or jeopardize any section of the road (asphalt, cement, road base, etc),Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of"No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repair, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer and Road & Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities I. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation of utilities: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company,and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines(generally 60 PSI or greater), whether pertaining to controlled access or non-controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required Non-Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Non-Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-of- Way. Transmission lines have been determined to be petroleum pipelines(which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. t ..._®, ._w.___ i .B.t1.IrU.. Vt !9•t Ipsa 1vrw.-r bi 14pa�.1.ar 4 ■.s9Sr .Yn�il�i rs1■�wOOI . P.. e.a : 1 . alsaa I Ng ri: II1/4 ii.p < > d ill as,.,1 P m i INN l..e ,iWu 16Y Aye � OM..II ba t I.' !I1 alva II Wr 0 Lip . far .• r"A '° r i... 4 s , sleds 3•.o, R :* PI'tR jfl7"n. g : 16.-L—J\ : IM. 4g - M.p (7G] --4 rra,rr p+awav lihwWer a . lr to sore SII MO ' la Cl aij *AI w�•W■p a0a t a wn.a ,®+' J Ar "4lvt,. -emr.w.1 IT a 1% I =g 2_ •r.r fa toaw .. rn Sh.Ial Plae Y t '_ .+.�.1a... a 1. n 4 4 gi CD" S f 1 !cf ,... IJ, era tub gp.I lean and �:o. a■he are '7.iti i•ar...♦ i m .•`.. 7 r .2 ► / Cal 7� �l ; a s p i�s�� � iirgtt. c'ep i1 9 t 0 _ Jill i xi 4r$4-s:1=Affiati N ,P # ggkit4extfg a if i ! ia. . z a i 4 ;el II, ,1%.1;: 1.11 II i i , t i iqvi 1111 1,03/174s i :PI 3 .1 I i t s—icxgr›E : " gig ,rli ;igofil;ifi ill , v , i -A---- �i:l_t! II i ;r >i I 1 r N >1 ,. -a Ji - �j IfiIIJ IflI i s . . ie 3 3 .� Kristeen Roe,CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 07/02/2024 REQUESTOR THOMAS W III &CAROLYN M ADAIR ADDRESS 2505 E VILLA MARIA APT 128 BRYAN TX 77802 OWNER NAME THOMAS W III &CAROLYN M ADAIR PROP ID# 44829 REFUND AMOUNT $670.00 REQUESTOR ERNST&ERNST ADDRESS 3801 CROSS PARK BRYAN TX 77802-4140 OWNER NAME CHARLES A ERNST SR&CHARLES ERNST JR PROP ID# 112210 REFUND AMOUNT .$ 1803.93 REQUESTOR STEVE&TERESA EVERTS ADDRESS 11736 SPANISH OAK CT COLLEGE STATION TX 77845 OWNER NAME STEVE&TERESA EVERTS PROP ID# 369307 REFUND AMOUNT $ 10.00 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entities) .Brazos County Tax Office • Brazos County,City of Bryan,City of College Station '4151 County Park Court Bryan ISO,College Station ISO,F1,F2,F3,F4,' Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD . 1 OWNER'S NAME AND ADDRESS ADAIR THOMAS W&CAROLYN M III 1018 ROSE CIR COLLEGE STATION TX 77840-2309 ' r . PROPERTY DESCRIPTION • • Legal: SWEET BRIAR, BLOCK 1, LOT 14 Address: 1018 ROSE CIR , •. _____ Account 44829 --- -- -- ---- — -- -- — - — - TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 11/30/2023 $1856.50 $670.00 Taxpayer's reason for refund: OP-Overpayment REFUND TO: ADAIR THOMAS W&CAROLYN M III 2505 E VILLA MARIA APT 128 BRYAN TX 77802 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." ja4 (.(/ D I( 2 Si nature 6 Phone It q q - /_(�3 -Q y 5/� Email Address . (r/ ! C,rvliiirC� 1 c®� If you make a false statement on this application,you could be found guilty of a Class A m sdemeanor gy a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION T is ] . •proved Disapproved '1I91a Authorized Officer Signature _l Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 12/06/2023 10:41AM KRISTEEN ROE, CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR ` --ReceNu ipt. mber • 1 4151 COUNTY PARK CT `-`- BRYAN,TX 77802 3285242 Pate Posted •;T 1 11/30/2023; payment Type... 1. _ __pi. Payment-Code" _Over/Refund; Tota1'P31dz.1,:^• [__-- 51,856.501 PAID BY: ADAIR THOMAS W&CAROLYN M III 1018 ROSE CIR COLLEGE STATION,TX 77840-2309 . Property ID • Geo -. _ , • • Legal Acres - • '""`1 • •- •- - :,Owne_r,•.Name and Address. • : 44829 1592000-0001-0140 10.0000 1 ADAIR THOMAS W&CAROLYN M III I- I 1016 ROSE CIR L Legal Description • . COLLEGE STATION,TX 77840-2309 :SWEET BRIAR,BLOCK 1,LOT 14 Situs. - • _DBA Namey ; - _ ] 1018 ROSE CIR , [Entity. • , Year• :Nate ' Taxable Value Stmt#• Void.-• OriginalTax _D. i c ts•'- ;,;, P&t::••AttFFees-__O_verage;AmountPj Z REFUND ENTITY 2023 0.00000 0 148449 N 670.00 0.00 0.00 0.00 0.00 670.00 BRAZOS COUNTY 2023 0.40970 351,167 1222 N 401.91 0.00 0.00 0.00 0.00 401.91 CITY OF COLL • STAT. 2023 0.51309 374,859 1222 N 784.59 0.00 0.00 0.00 0.00 784.59 1,856.50 Balance Due As Of 11/30/2023: -670.00 Tender J'Details p 7'�`r' • Anjou t Check 1527 1858.50 • 1856.50 • Operator Batch._ _ •r • ... •„ T • Totai�?aidl tmoore _•_-48784(12/06/2023TM)___-__.__ - _ ___._-_ -_ - __--__-_--..._ --- 1,856.50: Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code Pus Amem+naIna. APPLICATION FOR TAX REFUND , Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,Fl,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS ERNST CHARLES A SR& CHARLES A ERNST JR 3801 CROSS PARK DR BRYAN TX 77802-4140 PROPERTY DESCRIPTION Legal: PARK HUDSON PH 3,BLOCK 3, LOT 1-R,ACRES 3.266 Address: 3801 CROSS PARK DR , Account# 112210 TAX PAYMENT_1NFORMATION_. . _ Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 06/12/2024 $15680.40 $1803.93 Taxpayer's reason for refund: OP-Overpayment REFUND TO: ERNST&ERNST BUSINESS ACCOUNT 3801 CROSS PARK DR - BRYAN TX 77802-4140 . 3,..r• . . - Sign below and return form to the Brazos County Tax Office. "I hereby apply for th- refund of the above-described taxes and certify that-the information on this form is true and correct." 4( /. tsGIRO Ia4-r Signature c C1 . . c k 6!LN s- J 2 Date 977- 776 - VI€S0 fOaia ei/ISfi GOB - 6e-t Phone ItEmail Address If you make a false statement on this application,you could•be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERII ION The tax re d is [V]Ap [ Disapproved 1 19 lot Authorized Officer Signature ' - - ' - Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer,Signature ., . . - Date .TAX RECEIPT 06/12/2024 12:30PM KRISTEEN ROE, CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR ` -`LRe ceipiNumber " - • 4151 COUNTY PARK CT • 3355620 BRYAN,TX 77802 D`ate.Posted_T_ `" o6-tt�rzoz4 payment•Type.• _ P Payment Code •.,I. Over/Refund 7otat:p110, .R ,_1 _ .$15,680.40 PAID BY: ERNST&ERNST BUSINESS ACCOUNT 3801 CROSS PARK DR BRYAN,TX 77802 • • Property ID .-' :••Geo` _. _.TM..--._ _ _ - l_Lilif." r_es__•_ _ - 7.: . Owner Name afid;Jlddre_ss_• _,_ . ._ 112210 491.200-0303-0010 �� 3.2660 - ERNST CHARLES A SR& CHARLES A ERNST JR • :. ... -Legal Description.j •:: _•�:•., 3801 CROSS PARK DR - • PARK HUDSON PH 3,BLOCK 3,LO.T.1_f.2,.ACRES-3:268._ __ BRYAN,TX 77802-4140 ' Situs- - -. ,.N.• OBAName.., ..3: _ -- 3801 CROSS PARK DR, - V - ERNST DENTAL CENTRE Entity .. • ` -- Year -Rate '--Taxable_V_alu_e__Stmt#__ _Vo_Td . Original Tax D_lscnts,• ; P&f. AtrFees...bverage•Aiitount;Pd• Z REFUND ENTITY 2023 0.00000 0 149194 ~N 1,803.93 0.00 0.00 0.00 0.00 w 1,803.93 BRAZOS COUNTY 2023 0.40970 1,600,000 41931 N 2,867.11 0.00 0.00 0.00 0.00 2,867.11 CITY OF BRYAN 2023 0.62400 1,600,000 41931 N 4,366.79 0.00 0.00 0.00 0.00 4,386.79 BRYAN ISD 2023 0.94920 1,600,000 41931 N 6,642.57 0.00 0.00 0.00 0.00 6,642.57 15,680.40 • Balance Due As Of 06/12/2024: -1803.93 Tender _' Detail_s ••'`' ,.'. ' r: Description•. .. . ,-'•, -; Amount Check 14698 -- -- _ 15680.4- 15680.40 Operator Batch, _- _ __ _'._. .• TotaiP.aid: aparra 51775(06122024_AP) 15,680.40 Special Condition Exists for this Property Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code TNOANartd:m.CR • APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entities) •- Brazos County Tax Office Brazos County,City of Bryan,City of College Station • 4151 County Park Court Bryan ISD,College Station ISD,Fl,F2,F3,F4, - Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD • OWNER'S NAME AND ADDRESS EVERTS STEVE&TERESA 11736 SPANISH OAK CT COLLEGE STATION TX 77845-2700 • PROPERTY DESCRIPTION Legal: GREAT OAKS PH 14, BLOCK 1,LOT 32 Address: 11736 SPANISH OAK CT , — — — _ Account.# 369307 _` _--_ - —_ - — -- -- - - _ — TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 12/18/2023 $9554.15 $10.00 Taxpayer's reason for refund: OP-Overpayment • t REFUND TO: - ' EVERTS STEVE&TERESA • 11736 SPANISH OAK CT COLLEGE STATION TX 77845-2700 ' • • Sign below and return form to the Brazos County Tax Office. "Ihereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." -ZZ-Z�f Ignatui'e Datg • • D9 139-go2 o 7, Esegot,ers s R4 .A.l Phone# Email Address If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. • TAX REFUND D NATION The tax re d is ]Approved [ ]Disapproved 1Iq1a+ Authorized Officer Signature Date • Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code •• Authorized Officer Signature Date • : f - • • TAX RECEIPT 12/18/2023 02:39PM KRISTEEN ROE, CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR -" -Receipt Number. :_ 4151 COUNTY PARK CT - 3291186 BRYAN,TX 77802 Date.Posted�T: 12118120i3 paymentT9pe., I-__- _-. -_ P Payment Code Over/Refund Total Paid_ 1 .. •-_$9,554.15 PAID BY: EVERTS STEVE&TERESA 11736 SPANISH OAK CT COLLEGE STATION,TX 77845-2700 • Property ID •• Geo•'_--. ..__ _— - - . _ ---- -— • -Legal Acres T _. .-.-_--::„1: ' -7.- Owner Na meand Add ' 'res_s _�_- 369307 300800-1401-0320 _ 0.0000 EVERTS SIEVE&TERESA • 11736 SPANISH OAK CT Legal Descrlption. -_:-_ _ •. . .__,_ ..•_ COLLEGE STATION,TX 77845-2700 REAT G OAKS PH 14,BLOCK 1,LOT 32... _ - _ •, _. - Sites . - -• DBA N ,- ame ----- --.._ .._ .•. _ . ..._ - - • 11736 SPANISH OAK CT , Entity_ _ Year 'Rate TaxableValue Stm't# Void Original Tax Discnts • _.P$l �Att Fe'e....... _Ovverage Aniount Pd Z REFUND ENTITY 2023 0.00000 0 148504 N 10.00 0.00 0.00 0.00 0.00 10.00 BRAZOS COUNTY 2023 0.40970 636,668 42938 N 2,456.11 0.00 0.00 0.00 0.00 2,456.11 CITY OF COLL. STAT. 2023 0.51309 634,725 42938 N 2,826.78 0.00 0.00 0.00 0.00 2,828.78 COLLEGE STATION ISO 2023 0.96220 596,668 42938 N 4,261.26 0.00 0.00 0.00 0.00 4,261.28 9,554.15 Balance Due As Of 12/1812023: -10.00 Tender Details Description' —___,'_ Amount, _ Check 1505 9554.15 • 9554.15 • • Operator:• 'Hatch:- --- •_ --y .-_----,----.'-•:,---...�- -1 - --•.- -:-__.._..+_.: Total Paid lemerson • 48981(12182023 LE)- 1,554.18 Page:1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code Tnnaa Ir. BRAZOS COUNTY,TEXAS BUDGET AMENDMENT(S)FOR THE 2023-2024 BUDGET YEAR NO. 23/24 39.01 On this the 9'h day of July 2024 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters,County Judge,Presiding B. Steve Aldrich, Commissioner,Precinct 1 C.Chuck Konderla,Commissioner,Precinct 2 D.Nancy Berry,Commissioner,Precinct 3 E. Wanda Watson, Commissioner,Precinct 4 F.Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS,on 961 day of July 2024 the Court heard and approved a budget amendment(s) for the 2023-2024 budget year for Brazos County, Texas; and WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2023, the following amendment(s)to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 9th day of July 2024. THE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS. DBy ....— Duane Peters,County Ju ge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-39.01 7/9/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE 2020 Certificates of Obligation Road Reconstruction Contractual Services Expenditure 57,350.00 2020 Certificates of Obligation Road Reconstruction Capital Outlay Expenditure 57,350.00 2020 Certificates of Obligation Reallocation of funds to correct accounts for the Harpers Ferry and Cricket Pass Project design work. SAM �` 1 i 1 a�q- Date: 7/1/2024 _ County Judge Approval Date __ For Oracle Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 43200 63432280 71025000 (57,350.00) 43200 63432600 80715000 57,350.00 Personnel Change of Status (Jul 2,2024) Commissioners' Court Date: 07-09-2024 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Employment Department Name Employee Name • District Attorney-Administration Eisenrich,Jonathan Road&Bridge-Administration. .Huerta Valero,Jose Sheriff Office-Jail Administration Overman,Cody Separations Department Name Employee Name Personnel Action Forms Department Name Employee Name Emergency Management. Ware,Jason Sheriff's Office Admin. Wetz,Morgan Approved in Commissioners' Court: 07-09-2 24. County Judge's or Commissioner's Signature: