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HomeMy WebLinkAbout2024/06/04 REGULAR SESSION 10:00 AM FILED FOR RECORD c DATE ✓ ' ,,P�1 AT .3 0-5— O'CLOCK M R MCQU N * g LERK oG f ti0 BY % • BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JUNE 4, 2024 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COM/BRAZOSCOUNTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Berry 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions • Presentation by County Auditor of Fund Balance Budgeting and Reporting. Consider and take action on agenda items: 4-20 4. Proclamation 24-017 declaring the month of June as Elder Abuse Prevention Awareness Month. 5. Resolution 24-012 authorizing the creation of a mental health court program. This will allow the Mental Health Specialty Court Judge to request grant funding for the 2026 Fiscal Year, September 1, 2025-August 31, 2026. 6. Resolution 24-013 Commitment of General Fund Balance for Emergency Purposes. Amount will be 25% of the prior years actual revenues (General Fund only)excluding one time grants and other financing sources. 7. Authorization to report payroll expenditures as Brazos County's use of America Rescue Plan Act revenue replacement funds. 8. Approval of Declaration of Intent to commit funding from the Local Provider Participation Fund for the Medicaid Managed Care Aligning Technology by Linking I nteroperable Systems for Client Health Outcomes Program (ATLIS)to support upcoming IGT request. 9. Approval requested from the Purchasing Department to declare a list of surplus property as salvage in accordance with Local Government Code 263.152 and authorize destruction or other means of disposal. 10. Approval of the I nterlocal Agreement between Brazos County and Wickson Creek Special Utility District for grant funds to be used for the purchase and installation of generators for well site operations. The funds are part of the ARPA revenue replacement. 11. Approval of Agreement#24-114 Online Vital Records Request Application with Permitium for County Clerks. 12. Approval of No Award IQ #25-004 Grease Trap Pumping due to lack of qualified bid responses. 13. Request for approval of the Final Plat of Lot 9-R, Block 3 of Coulter Business Park Phase 2 being a Replat of Lots 9, 10 & 11, Block 3; 3.062 Acres; Moses A. Foster,A- 16; City of Bryan ETJ, Brazos County, Texas. Site is located in Precinct 2. 14. Tax Refund Applications for the following: Overpayments • a. Jeffrey Tykesha-$48.78 • b. Cynthia Diane Pittman-$921.89 Payments in Error • c. Lereta, LLC -$518.04 • d. Guild Mortgage/Corelogic-$497.17 15. Commissioners Court minutes for the following dates: • a. May 07, 2024 - Regular Meeting • b. May 14, 2024 - Regular Meeting • c. May 21, 2024- Regular Meeting • d. May 28, 2024 - Regular Meeting 16. Budget Amendments. • FY 23/24 Budget Amendments 34.01 -34.07 17. Personnel Change of Status. • Approval of Personnel Change of Status. 18. Payment of Claims. 19. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.087 for deliberation regarding economic development negotiations. • b. Texas Government Code§551.074 to discuss the appointment, employment, evaluation, reassignment, duties, or discipline of county personnel. 20. Consider and possible action on Executive Sessions. 21. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of May 29, 2024. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of May 29, 2024. 22. Juvenile director's report on detention population. 23. Sheriff's report on inmate population. 24. Announcement of interest items and possible future agenda topics. 25. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V, Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code.Accordingly,members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court;and in all actions in the presence of the Court.Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees,individually or collectively.Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions: 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution,Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting.During the public comment period,speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies,recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106, Bryan,TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COM/BRAZOSCOUNTYTXis wheelchair accessible. Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements,please call(979)361-4102. • * , )* r The foregoing minutes of the Commissioners Court Meeting held June 4, 2024, have been examined and are approved in open Court this 2nd day of July 2024,in Bryan,Brazos County, Texas. Duane Peters Steve Al rich County Judge Commissioner, Precinct 1 Muck Konderla Nancy Berry Commissioner, Precinct 2 Commissioner, Precinct 3 Wanda J. Watson Commissioner, Pr cinct 4 Attest: Karen McQueen County Clerk * * MINUTES J U N E 4, 2024 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, June 4, 2024 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Berry 2. Call for Citizen input and/or concerns Mike Southerland discussed the need for the County to seek funding for a Veterans Treatment Court in light of agenda item number 5 to seek funding for the creation of a Mental Health Specialty Court. Cynde Wiley expressed her concern over election integrity and County wide voting. 3. Presentations and/or Discussions • Presentation by County Auditor of Fund Balance Budgeting and Reporting. Auditor Katie Conner discussed the Fund Balance for the year ending September 30, 2024. The Fund Balance as of October 1, 2023 was $149,220,082 and the estimated Unassigned Fund Balance as of June 4, 2024 is $104,924,544. Ms. Conner recommended that the Court consider approving Resolution 24-013 to commit 25 percent of the previous year's Fund Balance to an Emergency Fund. The Court entered into discussion on the recommendation and requested clarification on the County's current bond rating. Ms. Conner explained that the County is at a AA+ and the commitment of the 25 percent to an Emergency Fund will look favorably on the County in that regard.A copy of the presentation is attached. Consider and take action on agenda items: 4 -20 4. Proclamation 24-017 declaring the month of June as Elder Abuse Prevention Awareness Month. The County Judge read aloud Proclamation 24-017 declaring the month of June as Elder Abuse Prevention Awareness Month. Markesha Lamar with Adult Protective Services thanked the Court for the support and stated that she hopes to raise awareness for the safety of the elders in our community.A copy of the proclamation is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 5. Resolution 24-012 authorizing the creation of a mental health court program. This will allow the Mental Health Specialty Court Judge to request grant funding for the 2026 Fiscal Year, September 1, 2025-August 31, 2026. Commissioner Berry stated that the creation of a mental health court program is a great idea given the need in the community. Commissioner Aldrich requested a public presentation on the status of potentially establishing a Veterans Treatment Court. Judge Peters suggested that he talk to the District Judges and bring back a report to the Court. The Court voted unanimously to adopt Resolution 24-012 authorizing the creation of a mental health court program.A copy is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 6. Resolution 24-013 Commitment of General Fund Balance for Emergency Purposes. Amount will be 25% of the prior years actual revenues (General Fund only) excluding one time grants and other financing sources. The Court voted unanimously to adopt Resolution 24-013 Commitment of General Fund Balance for Emergency Purposes.A copy is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 7. Authorization to report payroll expenditures as Brazos County's use of America Rescue Plan Act revenue replacement funds. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 8. Approval of Declaration of Intent to commit funding from the Local Provider Participation Fund for the Medicaid Managed Care Aligning Technology by Linking Interoperable Systems for Client Health Outcomes Program (ATLIS)to support upcoming IGT request. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 9. Approval requested from the Purchasing Department to declare a list of surplus property as salvage in accordance with Local Government Code 263.152 and authorize destruction or other means of disposal. A copy of the surplus property is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 10. Approval of the I nterlocal Agreement between Brazos County and Wickson Creek Special Utility District for grant funds to be used for the purchase and installation of generators for well site operations. The funds are part of the ARPA revenue replacement. A copy of the Interlocal Agreement is attached. Motion: , Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of Agreement#24-114 Online Vital Records Request Application with Permitium for County Clerks. A copy of the service contract is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 12. Approval of No Award IQ #25-004 Grease Trap Pumping due to lack of qualified bid responses. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 13. Request for approval of the Final Plat of Lot 9-R, Block 3 of Coulter Business Park Phase 2 being a Replat of Lots 9, 10 & 11, Block 3; 3.062 Acres; Moses A. Foster,A- 16; City of Bryan ETJ, Brazos County, Texas. Site is located in Precinct 2. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 14. Tax Refund Applications for the following: Overpayments • a. Jeffrey Tykesha- $48.78 • b. Cynthia Diane Pittman -$921.89 Payments in Error • c. Lereta, LLC -$518.04 • d. Guild Mortgage/Corelogic -$497.17 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 15. Commissioners Court minutes for the following dates: • a. May 07, 2024 - Regular Meeting • b. May 14, 2024 - Regular Meeting • c. May 21, 2024 - Regular Meeting • d. May 28, 2024 - Regular Meeting Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 16. Budget Amendments. • FY 23/24 Budget Amendments 34.01 - 34.07 34.01 To set up County NRA Grant budget. 34.02 Reallocate Real Time Crime Center Grant funds. 34.03 Transfer Contingency funds to Justice of the Peace, Precinct 1 and Constable, Precinct 1. 34.04 Reallocate Capital funds. 34.05 Transfer Contingency funds to Juvenile. 34.06 Reallocate funds for Fleet Services. 34.07 Reallocate Capital funds. Motion:Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 17. Personnel Change of Status. • Approval of Personnel Change of Status. A copy of the Personnel Change of Status is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 18. Payment of Claims. Claims 8203042—8203177 9201292 -9201344 Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 19. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.087 for deliberation regarding economic development negotiations. • b. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties, or discipline of county personnel. At this point, the County Judge announced the Court would consider items 21 through 24 and then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:49 a.m. the County Judge stated that the Court would convene into Executive Session. The following individuals were asked to stay for each session: a. Texas Government Code §551.087 for deliberation regarding economic development negotiations. Aubrey Leggett, Administrative Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade,Assistant General Counsel Katie Conner,Auditor Marci Turner, First Assistant Auditor Kimberly Roach, Intergovernmental Liaison b. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties, or discipline of county personnel. Aubrey Leggett,Administrative Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade,Assistant General Counsel Jennifer Salazar, Human Resources Director Raeanna McConathy,Assistant Human Resources Director 20. Consider and possible action on Executive Sessions. At 11:30 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 21. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of May 29, 2024. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of May 29, 2024. The Court acknowledged receipt of the 2023-2024 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of May 29, 2024. 22. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 36 juveniles in the detention center, 25 are male and 11 are female, and 36 have electronic monitors. 23. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 844 inmates in jail, 713 inmates are male, 131 are female and 39 have electronic monitors. 24. Announcement of interest items and possible future agenda topics. Commissioner Konderla announced that George's Paint and Body is participating in the Summer Hunger Food Drive. He encouraged the community to donate any non- perishable items. Commissioner Berry and Commissioner Aldrich listed several other locations available to receive donations for the Food Drive and thanked those organizations for their efforts. 25. Adjourn. Pg 1 of 4 BRAZOS COUNTY COMMISSIONER' S COURT I' DAY `s. - , 20 -. 0'. too AlMJP , Name Organization (PLEASE PRINT) (PLEASE PRINT) i4-eeet aCea • aeLk erN / 44 &'7'? 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COMMISSIONER' S COURT q -k- DAY OF r u,n�, , 20 I Q : DQ ��P , , uLI Name Organization (PLEASE PRINT) (PLEASE PRINT) l l 97- (()_ ►--e .C--v ) C' L'fnct c Je i C 1: BRAZOS COUNTY COMMISSIONERS COURT PUBLIC PARTICIPATION FORM Instructions: Fill out all appropriate blanks. Please print or write legibly. Return to the County Clerk at least five minutes prior to the time of the posted meeting. Name kict Home Address 4,0 ` ?AVI( tki 164-\ --L- 6)47 CiLk---- Telephone �CL --2 _ 1(,) Email (WC._ t_c J 44a.,—d 16110 . CS Do you represent any group or organization? T Lttl ' V P If you do represent a group or organization, please stat e the name, address and telephone number of such group or organization: SUS I\'9M()' ' ''( kle- - 2.2-4—10 64‘ Which agenda item(s) do you wish to address? 4 In general, are you for r against such agenda item(s)? Sti\ -. Signature: COMMENTS WLL BE LIMITED TO FOUR MINUTES. 1: a BRAZOS COUNTY COMMISSIONERS COURT PUBLIC PARTICIPATION FORM Instructions: Fill out all appropriate blanks. Please print or write legibly. Return to the County Clerk at least five minutes prior to the time of the posted meeting. Name ClitiVt Home Address Telephone Email Do you represent any group or organization? self If you do represent a group or organization, please state the name, address and telephone number of such group or organization: Which agenda item(s) do you wish to address? 51tey-10KO In general, are you for or against uch agenda item(s)? Signature: 0_____I/O ' COMMENTS WLL BE LIMITED TO FOUR MINUTES. Brazos County, Texas Fund Balance Reporting Policy Brazos County believes that sound financial management principles require that sufficient fund balance be retained by the County to provide a stable financial base at all times. The purpose of this policy is to provide guidance to the implementation of Governmental Accounting Standards Board (GASB) Statement No.54 and set forth different classifications of fund balance, the level of authority required to assign or commit it and the order in which fund balance will be used. The fund balance will be displayed in the following classifications: • Nonspendable fund balance includes amounts that are not in a spendable form (inventory and prepaid amounts, for example). • Restricted fund balance includes amounts that can be spent only for the specific purposes stipulated by external resource providers such as grantors or statutes. Effectively, restrictions may be changed or lifted only with the consent of external resource providers. Examples include the fund balances of most of the special revenue funds and the debt service fund of the County. • Committed fund balance includes amounts that can be used only for the specific purposes determined by a formal action (i.e. a resolution) of the government's highest level of decision-making authority, which is the County Commissioners' Court. Commitments may be changed or lifted only by the government taking the same formal action such as passing a resolution that imposed the constraint originally. The fund balance of the County Health Endowment Fund is a good example. • Assigned fund balance comprises amounts intended to be used by the government for specific purposes. Intent can be expressed by the governing body or by an official or body to which the governing body delegates the authority. Examples include the fund balances of the Capital Improvement Fund, Boonville Cemetery, Research Valley, and Indigent Health Care etc. • Unassigned fund balance is the residual classification for the general fund and includes all amounts not contained in the other classifications. Unassigned amounts are technically available for any purpose. If another governmental fund has a fund balance deficit, then it will be reported as a negative amount in the unassigned classification in that fund. Positive unassigned amounts will be reported only in the general fund. When amounts are available in multiple fund balance classifications, expenditures for a purpose should be spent in the order of restricted, committed, assigned, and unassigned. This policy is effective with the fiscal year ending September 30, 2010. BEST PRACTICES Fund Balance Guidelines for the General Fund Governments should establish a formal policy on the level of unrestricted fund balance that should be maintained in the general fund for GAAP and budgetary purposes. In the context of financial reporting, the term fund balance is used to describe the net position of governmental funds calculated in accordance with generally accepted accounting principles (GAAP). Budget professionals commonly use this same term to describe the net position of governmental funds calculated on a government's budgetary basis..While in both cases fund balance is intended to serve as a measure of the financial resources available in a governmental fund; it is essential that differences between GAAP fund balance and budgetary fund balance be fully appreciated. 1. GAAP financial statements report up to five separate categories of fund balance based on the type and source of constraints placed on how resources can be spent (presented in descending order from most constraining to least constraining): nonspendable fund balance, restricted fund balance, committed fund balance, assigned fund balance, and unassigned fund balance.2 The total of the amounts in these last three categories (where the only constraint on spending, if any, is imposed by the government itself) is termed unrestricted fund balance. In contrast, budgetary fund balance, while it is subject to the same constraints on spending as GAAP fund balance, typically represents simply the total amount accumulated from prior years at a point in time. 2. The calculation of GAAP fund balance and budgetary fund balance sometimes is complicated by the use of sub-funds within the general fund. In such cases, GAAP fund balance includes amounts from all of the subfunds, whereas budgetary fund balance typically does not. 3. Often the timing of the recognition of revenues and expenditures is different for purposes of GAAP financial reporting and budgeting. For example, encumbrances arising from purchase orders often are recognized as expenditures for budgetary purposes, but never for the preparation of GAAP financial statements. The effect of these and other differences on the amounts reported as GAAP fund balance and budgetary fund balance in the general fund should be clarified, understood, and documented. It is essential that governments maintain adequate levels of fund balance to mitigate current and future risks (e.g., revenue shortfalls and unanticipated expenditures) and to ensure stable tax rates. In most cases, discussions of fund balance will properly focus on a government's general fund. Nonetheless, financial resources available in other funds should also be considered in assessing the adequacy of unrestricted fund balance in the general fund. GFOA recommends that governments establish a formal policy on the level of unrestricted fund balance that should be maintained in the general fund for GAAP and budgetary purposes.3,Such a guideline should be set by the appropriate policy body and articulate a framework and process for how the government would increase or decrease the level of unrestricted fund balance over a specific time period.4In particular, governments should provide broad guidance in the policy for how resources will be directed to replenish fund balance should the balance fall below the level prescribed. Appropriate Level. The adequacy of unrestricted fund balance in the general fund should take into account each government's own unique circumstances. For example, governments that may be vulnerable to natural disasters, more dependent on a volatile revenue source, or potentially subject to cuts in state aid and/or federal grants may need to maintain a higher level in the unrestricted fund balance. Articulating these risks in a fund balance policy makes it easier to explain to stakeholders the rationale for a seemingly higher than normal level of fund balance that protects taxpayers and employees from unexpected changes in financial condition. Nevertheless, GFOA recommends, at a minimum, that general-purpose governments, regardless of size, maintain unrestricted budgetary fund balance in their general fund of no less than two months of regular general fund operating revenues or regular general fund operating expenditures.5.The choice of revenues or expenditures as a basis of comparison may be dictated by what is more predictable in a government's particular circumstances.6 Furthermore, a government's particular situation often may require a level of unrestricted fund balance in the general fund significantly in excess of this recommended minimum level. In any case, such measures should be applied within the context of long-term forecasting, thereby avoiding the risk of placing too much emphasis upon the level of unrestricted fund balance in the general fund at any one time. In establishing a policy governing the level of unrestricted fund balance in the general fund, a government should consider a variety of factors, including: 1. The predictability of its revenues and the volatility of its expenditures (i.e., higher levels of unrestricted fund balance may be needed if significant revenue sources are subject to unpredictable fluctuations or if operating expenditures are highly volatile); 2. Its perceived exposure to significant one-time outlays (e.g., disasters, immediate capital needs, state budget cuts); 3. The potential drain upon general fund resources from other funds, as well as, the availability of resources in other funds; 4. The potential impact on the entity's bond ratings and the corresponding increased cost of borrowed funds; 5. Commitments and assignments (i.e., governments may wish to maintain higher levels of unrestricted fund balance to compensate for any portion of unrestricted fund balance already committed or assigned by the government for a specific purpose). Governments may deem it appropriate to exclude from consideration resources that have been committed or assigned to some other purpose and focus on unassigned fund balance, rather than on unrestricted fund balance. Use and Replenishment. The fund balance policy should define conditions warranting its use, and if a fund balance falls below the government's policy level, a solid plan to replenish it. In that context, the fund balance policy should: 1. Define the time period within which and contingencies for which fund balances will be used; 2. Describe how the government's expenditure and/or revenue levels will be adjusted to match any new economic realities that are behind the use of fund balance as a financing bridge; 3. Describe the time period over which the components of fund balance will be replenished and the means by which they will be replenished. Generally, governments should seek to replenish their fund balances within one to three years of use. Specifically, factors influencing the replenishment time horizon include: 1. The budgetary reasons behind the fund balance targets; 2. Recovering from an extreme event; 3. Political continuity; 4. Financial planning time horizons; 5. Long-term forecasts and economic conditions; 6. External financing expectations. Revenue sources that would typically be looked to for replenishment of a fund balance include nonrecurring revenues, budget surpluses, and excess resources in other funds (if legally permissible and there is a defensible rationale). Year-end surpluses are an appropriate source for replenishing fund balance. Unrestricted Fund Balance Above Formal Policy Requirement. In some cases, governments can find themselves in a position with an amount of unrestricted fund balance in the general fund over their formal policy reserve requirement even after taking into account potential financial risks in the foreseeable future. Amounts over the formal policy may reflect a structural trend, in which case governments should consider a policy as to how this would be addressed. Additionally, an education or communication strategy, or at a minimum, explanation of large changes in fund balance is encouraged. In all cases, use of those funds should be prohibited as a funding source for ongoing recurring expenditures. Notes: 1. For the sake of clarity, this recommended practice uses the terms GAAP fund balance and budgetary fund balance to distinguish these two different uses of the same term. 2. These categories are set forth in Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. 3. Sometimes restricted fund balance includes resources available to finance items that typically would require the use of unrestricted fund balance (e.g., a contingency reserve). In that case, such amounts should be included as part of unrestricted fund balance for purposes of analysis. 4. See Recommended Practice 4.1 of the National Advisory Council on State and Local Budgeting governments on the need to "maintain a prudent level of financial resources to protect against reducing service levels or raising taxes and fees because of temporary revenue shortfalls or unpredicted one-time expenditures" (Recommended Practice 4.1). 5. In practice, a level of unrestricted fund balance significantly lower than the recommended minimum may be appropriate for states and America's largest governments (e.g., cities, counties, and school districts)because they often are in a better position to predict contingencies (for the same reason that an insurance company can more readily predict the number of accidents for a pool of 500,000 drivers than for a pool of fifty), and because their revenues and expenditures often are more diversified and thus potentially less subject to volatility. 6. In either case, unusual items that would distort trends (e.g., one-time revenues and expenditures) should be excluded, whereas recurring transfers should be included. Once the decision has been made to compare unrestricted fund balance to either revenues and/or expenditures, that decision should be followed consistently from period to period. This best practice was previously titled Appropriate Level of Unrestricted Fund Balance in the General Fund. Board approval date: Wednesday, September 30, 2015 BRAZOS COUNTY,TEXAS GENERAL FUND ANTICIPATED UNRESERVED FUND BALANCE For The Year Ending September 30,2024 Fund Balance at October 1,2023(audited) $ 149,220,082 Reserved Balances: Nonspendable Fund Balances: For Prepaid Expenditures 1,368,597 For Inventories 1,810,681 (3,179,278) Restricted Fund Balances: For Pre-Trial Bond Program 517,665 For Pre-Trial Intervention 15,016 For Vital Statistics 64,109 For Title IV-E Programs 31,028 For Family Protection Services 70,900 For Court Facility 102,438 For ARPA Revenue Replacement 4,231,896 (5,033,052) Unassigned,Uncommitted Fund balance at September 30,2023 $ 141,007,752 Committed Emergency Fund based on FY 22-23 Actual Revenues $ (36,083,209) Estimated Unassigned Fund Balance at June 4,2024 104,924,544 EP p,TE pF•• oG�rY p F e4P�Q. Proclamation ELDER ABUSE PREVENTION AWARENESS MONTH WHEREAS, older adults and people with disabilities of diverse backgrounds contribute to the well-being of this city by working, caregiving, volunteering and actively preserving customs,rituals,and traditions;and WHEREAS, as we age, we build momentum by accumulating knowledge, experience, insight, and wisdom that can be shared to enrich our community; and WHEREAS, abuse of older adults and people with disabilities is a community concern, affecting thousands of people across Texas; and WHEREAS, there were 120,069 reports of abuse older adults and people with disabilities in Texas in 2023;and WHEREAS, abuse against older adults and people with disabilities is grossly underreported because of social stigma,embarrassment,and fear; and WHEREAS, adult abuse affects men and women of all income and ability levels,all cultural and ethnic backgrounds, in all communities; and WHEREAS, elder abuse is everyone's business,it's important to strengthen our efforts to prevent,report and address elder abuse. NOW, THEREFORE, the Commissioners Court of Brazos County in recognition thereof, do hereby proclaim the month of June 2024 to be: "Elder Abuse Awareness Month" In Brazos County,Texas and urge all residents to work together to reduce abuse and neglect of older adults and people with disabilities. WITNESS OUR SI S this : • day of Doe i124. Duane Pet•rs County Judge Steve Aldrich Chuck Konderla County Commissioner,Precinct 1 County Commissioner,Precinct 2 ems= O Nancy Berm Wanda J.Wat County Commissioner,Precinct 3 County Comm sioner,Precinct 4 it E..,,; _ 5 S • in q, YOY $ RESOLUTION WHEREAS,the Brazos County Commissioners Court finds that the population of Brazos County is more than 200,000. Accordingly, pursuant to Texas Government Code Section 125.005,the Commissioners Court hereby authorizes the creation of a mental health court program, hereafter called the Brazos County Mental Health Specialty Court; WHEREAS, the Brazos County Mental Health Specialty Court shall be for persons who have been arrested or charged with a misdemeanor or felony; and are suspected by a law enforcement agency or a court of having a mental illness or intellectual disability; WHEREAS,the judge,magistrate, or coordinator of the Brazos County Mental Health Specialty Court is directed to provide the Office of Court Administration of the Texas Judicial System 1) written notice of the mental health program; 2) a copy of this resolution; and 3) once created, a copy of the applicable strategic plan that incorporates duties related to supervision that will be required under the program,pursuant to Texas Government Code Section 125.005(2) and 121.002(c)(1), WHEREAS,the Brazos County Commissioners Court authorizes the Mental Health Specialty Court Judge to request grant funding for the 2026 Fiscal Year,September 1, 2025-August 31, 2026; WHEREAS, the Brazos County Commissioners Court agrees that in the event of loss or misuse of the Office of the Governor funds, the Brazos County Commissioners Court assures that the funds will be returned to the Office of the Governor in full; and WHEREAS, the Brazos County Commissioners Court designates the Judge of the Mental Health Specialty Court program for Brazos County as the authorized official for the grant. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the application agency; WHEREAS,BE IT RESOLVED, on June 4,2024,that the Brazos County Commissioners Court approves the creation of the Brazos County Mental Health Special• ourt an. :..roves submission of a grant application for the Brazos County Specialty Co Duuu. e Peters, County Judge - .V/s‘ __....- -__-- ------. ' Commissioner Steve 'eh,Precinct 1 C missioner Chuck Konderla,Precinct 2 Commissioner N cy Berry,Precinct Commissioner W da J.Watson,Precinct 4 Attest: • Karen McQueen, County Clerk U Resolution Commitment of General Fund Balance for Emergency Purposes WHEREAS The Brazos County Commissioners Court is committed to fiscal responsibility and honoring its obligations. WHEREAS The Brazos County Commissioners Court desires to be transparent and clear to the citizens and investors about Brazos County's financial stability, and implementation and adherence to financial industry best practices, WHEREAS The Brazos County Commissioners Court finds it in the best interest of the citizens of Brazos County that a portion of the General Fund fund balance be committed as an emergency fund that will only be available and accessible for expenditures when a county wide emergency has been declared, WHEREAS Commissioners Court finds that a reasonable amount for this committed fund balance is 25% of the previous fiscal years actual revenue excluding one time federal assistance and other financing sources, WHEREAS Commissioners Court agrees that in the event an emergency is declared and these funds are needed for emergency purposes, the Court will define the amount needed as soon as practicable and that any changes to the amount committed for emergency purposes will require Court approval in an open meeting and in the form of a resolution. NOW, THEREFORE,BE IT RESOLVED that Commissioners Court approves the commitment of 25%of the previous fiscal years actual revenue for emergency purposes only and directs the County Auditor and Budget Officer to report as such on appropriate financial and budgetary reports. • PASSED AND ADOPTED this I day of lu-e ryan,Brazos County,Texas. Duane Peters County Judge —0-'44/4" Commissioner Steve Aldrich Commissioner Chuck Konderla Precinct 1 Precinct 2 4 =3;;.;;;yt Commissiobbr Nancy Berry Commissioner nda Watson Precinct 3 Preci t 4 t ki if u, ire GAS6- g4A,'' BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 6/4/2024 ITEM: Authorization to report payroll expenditures as Brazos County's use of America Rescue Plan Act revenue replacement funds. TO: Commissioners Court DATE: 05/28/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description. Type SLFRF_FAQ_s update-_3.2._- SLFRF 3.2-Use Revenue Loss for Payroll Cover Memo _Use_Revenue Toss forPayroll.pdf APPRO _Cx ___ Duane Peters Date County Judge 3.2. Can revenue loss funds be used for a purpose that is not explicitly listed as an example of a government service in the Overview of the 2022 Final Rule or 2022 Final Rule? Yes. Government services generally include any service traditionally provided by a government,unless Treasury has stated otherwise. Common examples are listed on page 11 of the Overview of the 2022 Final Rule and page 4408 of the 2022 final rule,but these lists are not exhaustive. In addition to the common examples described in the 2022 final rule, many recipients and stakeholders have asked if using funds for activities like payroll for specific public sector staff, renovations to particular government facilities, and equipment to facilitate and improve government services such as health services, waste disposal,road building and maintenance, and water and sewer services would be eligible as government services. Treasury is clarifying here that under the 2022 final rule,payroll for government employees, contracts, grants, supplies and equipment, rent, and the many other costs that governments typically bear to provide services are costs that could comprise the costs of government services, and are eligible uses of funds. Revenue loss is the most flexible eligible use category under the SLFRF program, and funds are subject to streamlined reporting and compliance requirements. Recipients should be mindful that certain restrictions,which are detailed in the Restrictions on Use section in the Overview of the 2022 Final Rule and 2022 final rule and apply to all eligible use categories, apply to government services as well. Note also that every use that is eligible under other eligible use categories is also eligible under revenue loss, because those eligible uses are also services provided by recipient governments, and Treasury encourages recipients to use their funds for investments that serve the needs of their communities and build a stronger and more equitable recovery. 24 ..,„ \ 'Slirt !!j Nfr }� BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Budget Office NUMBER: DATE OF COURT MEETING: 6/4/2024 ITEM: Approval of Declaration of Intent to commit funding from the Local Provider Participation Fund for the Medicaid Managed Care Aligning Technology by Linking Interoperable Systems for Client Health Outcomes Program(ATLIS)to support upcoming IGT request. TO: Commissioners Court FROM: Nina Payne DATE: 05/29/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 Fund 16000-Local Provider Participation Fund(LPPF)estimated amount-$3,277,518.54 • Estimated IGT January 2025-$1,638,759.27 SOURCE OF FUNDS: • Estimated IGT July 2025-$1,638,759.27 IGT projections are for the commitment purposes only and are not final IGT amounts. Declaration of Intent must be submitted to HHSC on or before 5:00 p.m.on Monday,June REQUIREMENTS: 3,2024. NOTES/EXCEPTIONS: The amount that is declared is non-binding,however,the declaration amount gives HHSC a valuable estimate of expected I GT amounts across the program. ACTION REQUESTED OR Request approval. ALTERNATIVES: ATTACHMENTS: File Name Description Type ATLIS FY 25_Requestpdf ATLIS FY 2025 Request Cover Memo Memo to_HHSC.pdf Memo to HHSC-ATLIS Backup Material ATLIS_IGT_Declaralion_of_lntent_Form - ATLIS FY 2025-DOI Form Backup Material _Brazos County_LPPF_(002).pdf 4i I ._ ( 4-( L* . Duane Peters Date County Judge sop._ or D ~hrrjoP °¢ ' BRAZOS COUNTY BRYAN, TEXAS Duane Peters Phone: (979) 361-4102 Office of the County Judge Fax: (979)361-4503 200 S.Texas Ave., Ste. 332 Email: dpeters@brazoscountytx.gov Bryan,TX 77803 June 4, 2024 To Whom it May Concern: Per your request,please find the attached ATLIS IGT Declaration of Intent Form for the Brazos LPPF for ATLIS FY25. The Brazos LPPF has committed to fund 100% of the expected IGT need as calculated in the"ATLIS IGT Anticipated Needs FY25"file, confirming the SDA's ability to support the maximum amount of IGT needed. If another SDA fails to support 100%of their need, the MRSA Central SDA would like the opportunity to commit additional IGT dollars to receive the additional funds. If based on the received commitment forms HHSC does not believe the MRSA Central SDA to be 100%committed,we ask that you reach out and give the opportunity for us to increase our commitment,prior to reducing any payments to the SDA. Sincerely, Duane Peters County Judge Nina Payne From: Kelly O'Brien <kelly@ahcv.com> Sent: Friday, May 24, 2024 3:06 PM To: Edward C. Bull; Nina Payne;Jamie L. Cartwright;Cristian T.Villarreal; Katie D. Conner Cc: Zach Ervin;Justin Flores; Colt Sullivan Subject: ATLIS FY25 IGT Declaration of intent - Brazos LPPF Attachments: ATLIS IGT Declaration of Intent.v2 - Brazos County LPPF.xlsx;ATLIS IGT Anticipated Needs FY25.xlsx Brazos County Disclaimer r ' ***'I his;;is an ertiaiFffbni.an EXTERNAL source DO NOT click links or•open attachments unless you recognize the sender and have verified that the content is safe Never enter VSETOVYIE, PASSWORD orsensitnie information Greetings, Prior to the ATLIS FY25 IGT Notification, which isn't expected until January of 2025, HHSC requires that a governmental entity makes a non-binding declaration of their intent to fund the anticipated IGT need.This declaration amount gives HHSC a valuable estimate of expected IGT amounts across the program.To assist in this process,we have provided the following: 1. Suggested ATLIS IGT Declaration of Intent Form for Brazos LPPF a. The attached form was filled out based on funding estimates and is non-binding b. IGT projections are for declaration of intent purposes only and are not final IGT amounts 2. Potential Draft language to submit to HHSC, below To ensure 100%of SDA funding is made available, please review the amounts entered in the attached "ATLIS IGT Declaration of Intent"form and submit to providerfinancedept@hhs.texas.gov on or before 5PM on Monday June 3rd. If you don't mind CCing the AHCV team on this submission,we would greatly appreciate it as we work to coordinate this submission for the entire SDA. Please let us know if you have any questions.Thank you! [FOR Brazos LPPF TO SEND TO HHSC] To Whom it May Concern Per your request, please find the attached ATLIS IGT Declaration of Intent Form for the Brazos LPPF for ATLIS FY25.The Brazos LPPF has committed to fund 100%of the expected IGT need as calculated in the "ATLIS IGT Anticipated Needs FY25"file, confirming the SDA's ability to support the maximum amount of IGT needed. If another SDA fails to support 100%of their need,the MRSA Central SDA would like the opportunity to commit additional IGT dollars to receive the additional funds. If based on the received commitment forms HHSC does not believe the MRSA Central SDA to be 100% committed,we ask that you reach out and give the opportunity for us to increase our commitment, prior to reducing any payments to the SDA. Please let us know if you have any questions or if you need more information. Thanks, 1 Kelly O'Brien Adelento HealthCare Ventures L.L.C. 401 W.15th Street,Suite 840 I Austin,TX 78701 Main Office:(512)322-9413 Direct:(802)825-2466 http:l/www.ahcv.com 2 ATLIS: Intergovernmental Transfer (IGT) Declaration of Intent (DOI) Form The purpose of this DOI form is for non-state governmental entities (a.k.a. local governmental entities (LGEs)) to declare the amounts they intend to IGT for use as the non-federal share of the Medicaid Managed Care Aligning Technology by Linking Interoperable Systems for Client Health Outcomes Program (a.k.a. The ATLIS) . The amounts that are declared are non-binding; however, the declaration amount gives HHSC a valuable estimate of expected IGT amounts across the program. The non- federal share of all ATLIS payments is funded through IGTs from LGEs. Please complete all yellow cells. This form is due by 5:00 p.m. Central Time on June 3, 2024. Local Government Entity Contact Information Sponsoring Governmental Entity Information Sponsoring Governmental Entity(SGE) `' x '7 f " . Name Co Brazos County dbaBrazos unty L PPF (e.g (Name]County.(Name]Hospital District, City 'YK • ..;.-, SGE's Operational • � . (If SGE administers amend operates;an LPPF and•is e 3 , LPP Count IOW(op.0 I, R ,select LPPF SG�s: ;,,, , ' BEY E> , Operatrona/Nature) ..:;,, _ . . k., • •..>•- x r• SGE#TEXNE Location,Number (five digit:number associated with the SGE's Ea r ff 08$4 �a R TEXNET account fused to.-transfer IGT tv SGE Jurisdiction County Name Y 3 of the SGE is not a state entity,which county rs rt '° Brazos - � ' located!in7 axat"• t :• :".�sK .. Does the Transferring SGE have General _ • z� 3 e eE- k r' FE5 Taxing Authority? A;; , rp s : �.,, : Please select one or more of the following: The LGE listed above intends to transfer m , public funds as an,intergovernmental transfer to HHSC for use as the non-federal share of the ATLIS program. • It is the LGE's intention that HHSC, to.the best of their ability, utilize the funds transferred by the LGE listed above to support payments for the following service delivery area(s)[1]: Yes, Page 1 of 2 ATLIS: Intergovernmental Transfer (IGT) Declaration of Intent (DOI) Form Complete if answering yes to the Service Delivery Area(s): item above: MRSA4 Central h :x ,, .s T he LGE listed above is willing to commit more than the IGT amount listed below if 5 necessary in order to ensure the entire allowable program size is funded. Enter amount below. First Half of IGT Settlement Planned to occur in January 2025 Declaration Amount: Second Half of IGT Settlement Planned to occur in July 2025 Declaration Amount. Additional IGT Commitment, if willing to commit additional funds in the event of an IGT shortfall Declaration Amount: TBD f ' , ,' 74;" : 0 �I�certify�th:at Iam filegallji autl�ortzetto sign�t�iis�declar�t'idn :off intent on behalf of�� Brazos County LPPFland that thexmforMAt4pmne1-ed aborre istrue to thehbost pf my cnQwledge d belief I aiso` inder and that the declaratiprnof ntent does not bind Brazos<County LPPFto transferKGT a� $3; „° Certifier's Name: Certifier's Title: ,Brazos Cou�ityJudge � � Certifier's Email: npayne-Obrazoca.tnt-ytoc tgo'4 k 'Ik E* M., Certifier's Phone: �979 361 41 6 `may [1] HI-ISC will pool all IGTs received by service delivery area, in accordance with the indication provided at the time of IGT, and will not align a particular IGT to a payment to any particular or specific managed care organization. Page 2 of 2 June Destruction Equipment Ambubus Kit GRA0000027 A.•ro -• by Co ission- Court on this day of —Suti/e , 2024 by holding the position of CO it��'"y ���b !_ ! '' FT INTERLOCAL AGREEMENT BETWEEN BRAZOS COUNTY AND WICKSON CREEK SPECIAL UTILITY DISTRICT FOR GRANT FUNDS TO BE USED FOR THE PURCHASE AND INSTALLATION OF GENERATORS FOR WELL SITE OPERATIONS THIS INTERLOCAL AGREEMENT ("Agreement") is entered into this 4. day of 011k , 2024, by and between Brazos County, a political subdivision of the State of Texas ("the County"), and the Wickson Creek Special Utility District, a Texas special utility district created under the terms and conditions of Article XVI, Section 59 of the CONSTITUTION OF TEXAS and Chapter 65 of the TEXAS WATER CODE ("the SUD") located in Brazos County, Texas. Each shall be referred to herein, individually as a "Party", and collectively as the "Parties". WHEREAS, Chapter 791 of the TEXAS GOVERNMENT CODE, also known as the Interlocal Cooperation Act, authorizes the County and the SUD to enter into this Agreement; WHEREAS, Brazos County has received funds from the American Rescue Plan Act ("ARPA"); WHEREAS, the County has agreed to provide ARPA funds to the SUD under certain terms and provisions; WHEREAS, the SUD intends to design and construct emergency standby power generation equipment at their existing facilities on Harris Lane in Brazos County; and WHEREAS, the Brazos County Commissioner's Court has determined that it is in the best interests of the community to provide funds to the SUD under the following certain terms and conditions. NOW, THEREFORE, the SUD and the County, for the mutual consideration stated - herein, agree and understand as follows: • 1. This Agreement shall apply to the amount of$500,000.00 (Five Hundred Thousand Dollars)the County received from ARPA. 2. The funds will be used by the SUD to design and construct emergency standby power generation equipment at their existing facilities on Harris Lane in Brazos County as follows: a. Plant No. 4 - 600 kilowatt (kW) diesel fueled generator and automatic transfer switch complete with concrete pad and associated appurtenances. b. 2. Portable generator quick connects and associated' appurtenances located at Well No. 4. c. - 3. Portable generator quick connects and associated appurtenances located at Well No. 6 d. 175 kW diesel fueled trailer mounted portable generator for use at Well Nos. 4 and 6. 3. Provided materials are readily available to install the generators, the SUD agrees to have the installation completed by December 31, 2025. 4. The County will release ARPA funds to the SUD upon receipt of an invoice(s) regarding the design and installation of the generators and associated appurtenances listed above. When multiple deliveries and/or services are required, the SUD may invoice following each delivery or performance of service and the County will pay the invoice within thirty (30) days upon receipt of invoice. Invoices to the County shall be detailed and shall contain full documentation of all work and reimbursable expenses incurred. No expense will be reimbursed without adequate documentation. This documentation will include, but not be limited to, receipts for material purchases, rental equipment, and subcontractor work. 5. The SUD assumes all costs related to maintenance of the generators after the installation is complete. 6. The SUD will require performance and payment bonds from its contractor. Such bonds shall be issued by a surety admitted in Texas and must be acceptable to the SUD. The penal sum of the bonds shall each be one hundred percent (100%) of the guaranteed maximum price of such contract for the design and construction of the emergency standby power generation equipment described herein. 7. The SUD shall require its contractor to procure and maintain at the contractor's sole cost and expense for the duration of such contract, for the design and construction of the emergency standby power generation equipment described herein, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work under the contract between the SUD and its contractor, its agents, representatives, volunteers, employees or subcontractors. The contractor's insurance coverage shall be primary insurance with respect to the SUD, its officials, employees, and volunteers. The SUD shall require its Interlocal Agreement Brazos County and Wickson Creek Special Utility District 2 contractor's insurance coverage to include a Commercial General Liability Policy, an Automobile Liability Policy, and a Worker's Compensation Policy. 8. This Agreement shall commence when executed by all Parties, on the date the last Party signs, and shall expire when the transfer of funds has reached the maximum $500,000.00 (Five Hundred Thousand Dollars) or the design and construction of the emergency standby power generation equipment work is complete. 9. This Agreement shall be governed by and constructed in accordance with the laws of the State of Texas. Venue shall be in Brazos County,Texas. 10. No assignment of this.Agreement or of any right accrued hereunder shall be made, in whole or in part, by either Party without the prior express written consent of the other Party. 11. If any provision of this Agreement is held by a court of competent jurisdiction to be illegal, invalid, or unenforceable under present or future laws effective while this Agreement is in effect, such provision shall be automatically deleted from this Agreement and the legality, validity, and enforceability of the remaining provisions of this Agreement shall not be affected thereby, and in lieu of such deleted provision, there shall be added as part of this Agreement a provision that is legal, valid and enforceable and that is as similar as possible in terms and substance as possible to the deleted provision. 12. The determinations recited and declared in the preambles to this Agreement are hereby incorporated herein as part of this Agreement. 13. This Agreement contains the entire Agreement between the parties relating to the rights herein granted and the obligations herein assumed. Any oral representations or modifications concerning this instrument shall be of no force or effect except in a subsequent modification in writing signed by both parties. 14. The undersigned officer and/or agents of the parties hereto are the properly authorized officials of the party presented and have the necessary authority to execute this Agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed and approved and are now in full force and effect. IN WITNESS OF THIS AGREEMENT, the SUD and the County, through their duly appointed agents,have executed this Agreement in duplicate originals. Interlocal Agreement Brazos County and Wickson Creek Special Utility District 3 BRA COUN By: Date:_ (.Sl 11-1- I ac32 WICKSON CREEK SPECIAL UTILITY DISTRICT By: Date 4.5 Y- A - 1 Interlocal Agreement Brazos County and Wickson.Creek Special Utility District 4 USER LICENSE AGREEMENT FOR AN ONLINE VITAL RECORDS REQUEST APPLICATION This user license agreement for an online vital records request application (the "User License Agreement") is made and entered into this 1st day of June , 20 24 by and between the Brazos County Clerk(the"Customer")and Permitium, LLC("Permitium"), a corporation in good standing authorized to do business in the State of North Carolina with its principal place of business at 1235 East Blvd Ste E PMB 2051, Charlotte,NC 28203. For and in consideration of the mutual promises set forth in the User License Agreement,the adequacy of which is hereby expressly acknowledged, the parties do mutually agree as follows: 1. Basic Obligations of Permitium. Permitium hereby agrees to provide the services described in the attached Statement of Work(attached hereto as Exhibit 1) in accordance with the terms and conditions of this User License Agreement as requested in writing by the Customer. 2. Basic Obligations of the Customer.For any services requested in writing by the Customer,the Customer agrees to compensate Permitium at the rates set forth in the attached Statement of Work(Exhibit 1). 3. Term. Contract will be effective from June 1, 2024, through May 31,2025. This Agreement shall be automatically renewed for successive one (1)year terms unless either Party provides the other Party with sixty(60)days prior written notice to the end of the Initial Term or the Renewal Term. 4. Fee Collection and Payment. Permitium will collect online payments and agrees to deliver the Customer a monthly statement by the 25`h of each month which will be itemized for every transaction submitted the previous month along with a check or ACH for the total amount collected less fees listed on Exhibit 1. 5. Termination for Cause. At any time after 30 days of the software deployment,the Customer may terminate this User License Agreement immediately and without prior notice if Permitium is unable to meet goals and timetables or if the Customer is dissatisfied with the quality of services provided. 6. Insurance. Permitium agrees to maintain a minimum of$6,000,000 in general liability, $5,000,000 in cyber liability, and other appropriate insurance, as well as Workers Compensation in the required statutory amount, for all employees participating in the provision of services under this User License Agreement. Certificates of such insurance shall be furnished by Permitium to the Customer and shall contain the provision that the Customer is given ten(10) days' written notice of any intent to cancel or terminate by either Permitium or the insuring company. Failure to furnish such insurance certificates or maintain such insurance shall be deemed a material breach and grounds for immediate termination of this User License Agreement. All Permitium liabilities as defined within 1 this User License Agreement will be capped at the greater of the compensation received by Permitium, or the above stated insurance liability policy limits. 7. Taxes. Permitium shall pay all federal, state and FICA taxes for all of its employees participating in the provision of services under this User License Agreement. 8. Monitoring and Auditing. Permitium shall cooperate with the Customer, or with any other person or agency acting at the direction of the Customer, in their efforts to monitor, • audit,or investigate activities related to this User License Agreement. Permitium shall provide any auditors retained by the Customer with access to any records and files related to the provision of services under this User License Agreement upon reasonable notice. The Customer agrees that its auditors will maintain the confidentiality of any trade secrets of Permitium that may be accessed during an audit conducted under this User License Agreement. 9. Confidentiality Information. Permitium agrees that all records, data,personnel records, and/or other confidential information that come within Permitium' possession in the course of providing services to the Customer under this User License Agreement (hereinafter, "Confidential Information") shall be subject to the confidentiality and disclosure provisions of all applicable federal and state statutes and regulations, as well as any relevant policies of the Customer. All data and/or records provided by the Customer to Permitium shall be presumed to be Confidential Information subject to the terms of this section unless the Customer specifically indicates in writing that the requirements of this section do not apply to a particular document or group of documents. Permitium agrees to receive and hold Confidential Information,whether transmitted orally, in writing or in any other form, and whether prepared by a party or its Representatives, in strict confidence, and to use the Confidential Information solely for the purpose of facilitating Customer's use of Permitium' products and services. Except as essential to Permitium' obligations to Customer,Permitium shall not copy any of the Confidential Information, nor shall Permitium remove any Confidential Information or proprietary property or documents from Customer premises without written authorization of the Customer. Permitium acknowledges its understanding that any unauthorized disclosure of Confidential Information may result in penalties and other damages. 10. Security. Permitium represents and warrants that all documents and information provided to Permitium by or behalf of the Customer, including but not limited to Confidential Records, shall be stored and maintained by Permitium with the utmost care and in conformity with standards generally accepted in Permitium' industry for the types of records being stored and maintained. Permitium further represents and warrants that any online access to the Customer's records authorized persons pursuant to this User License Agreement shall be safe, secure, and password-protected and provided with the utmost care and in conformity with standards generally accepted in Permitium' industry for the types of records being stored and maintained, and that no person shall be permitted to obtain unauthorized access to any of the Customer's records. Without 2 limiting the foregoing, Permitium specifically warrants that: 10.1. All servers, computers, and computer equipment used to provide services pursuant to this User License Agreement shall be maintained in good working order in compliance with generally accepted industry standards in light of the confidential nature of the documents in question and shall be located in a safe, controlled, and environmentally stable environment(including moisture and temperature controls) and adequately protected against fires, hurricanes, flooding, or similar occurrences; 10.2. Facilities where services are provided shall be secure and access shall be limited to employees trained in security protocols with a legitimate business need to access such facilities (with access removed immediately upon termination of employment) and shall be protected from unauthorized access by commercially reasonable security systems; 10.3. All websites, FTPs, and any other online electronic system used to provide services pursuant to this User License Agreement shall be protected from security breaches by commercially reasonable firewalls and other intrusion detections systems and antivirus software, which shall be kept updated at all times. Access shall be limited to those agents and employees of Permitium assigned to the project and any individuals identified in writing by the Customer or Customer's Designee as authorized to obtain access. 10.4. Permitium have technical controls in place that ensure the security,availability and confidentiality of Customer data. 10.5. All information provided to Permitium pursuant to this User License Agreement shall be encrypted while in transit over an open network. 11. Standard of Care. Notwithstanding anything in this User License Agreement to the contrary,Permitium represents and warrants that the services provided by Permitium shall be performed by qualified and skilled individuals in a timely and professional manner with the utmost care and in conformity with standards generally accepted in Permitium' industry for the types of services and records governed by this User License Agreement. • 12.Indemnification.Permitium shall indemnify the Customer, its agents, and employees, from and against all damages directly arising out of Permitium's breach of this Agreement. This provision shall survive the expiration or termination of this Agreement and remain in full force and effect after such expiration or termination. Notwithstanding the foregoing Permitium's maximum indemnification will be limited to the amount of insurance set forth within section 6. Customer shall indemnify Permitium, its agents, and employees from and against all damages directly arising out of Customer's breach of this Agreement. This provision shall survive the expiration or termination of this Agreement and remain in full force and effect after such expiration or termination. 13. Relationship of Parties. Permitium shall be an independent contractor of the Customer, 3 and nothing herein shall be construed as creating a partnership or joint venture; nor shall any employee of Permitium be construed as an employee, agent or principal of the Customer. 14. Compliance with Applicable Laws.Permitium shall comply with all applicable laws and regulations in providing services under this User License Agreement. Without limiting the foregoing, Permitium specifically represents that it is aware of and in compliance with the Immigration Reform and Control Act and that it will collect properly verified I-9 forms from each employee providing services under this User License Agreement. Permitium shall not employ any individuals to provide services to the Customer who are not authorized by federal law to work in the United States. 15. Applicable Customer Policies. Permitium specifically acknowledges that it will comply with all applicable Customer policies, all of which are publicly available on the Customer's website. 16.Assignment.Neither party may transfer, assign, or delegate any rights, duties, interest, or obligations under this Contract to any other person or entity without the other party's prior written consent.Notwithstanding the foregoing,Permitium may(without the Customer's consent) assign this agreement and all of its rights, duties, interests and obligations hereunder to any entity into which it merges, has a change in control representing a conveyance of more than 50% of its ownership interests, or to which it sells all or substantially all of its assets. Permitium agrees to notify the Customer within 10 business days of any assignment. 17. User License Agreement Modifications. This User License Agreement may be amended only by written amendments duly executed by and between the Customer and Permitium. 18. Texas Law. Texas law will govern the interpretation and construction of the User License Agreement. Any litigation arising out of this User License Agreement shall be filed, if at all, in a court or administrative tribunal located in the State of Texas. 19. Entire Agreement. This User License Agreement constitutes and expresses the entire agreement and understanding between the parties concerning the subject matter of this User License Agreement and supersedes all prior and contemporaneous discussions, promises, representations, agreements, and understandings relative to the subject matter of this User License Agreement. 20. Severability. If any provision of this User License Agreement shall be declared invalid or unenforceable, the remainder of the User License Agreement shall continue in full force and effect. 21.Notices. Any notice or other communication provided for herein as given to a party hereto shall be in writing, shall refer to this Agreement by parties and date, and shall be 4 delivered by registered mail, return receipt required,postage prepaid to the person listed below or his successor. If to: Permitium Permitium,LLC 1235 East Blvd Ste E PMB 2051 Charlotte,NC 28203 If to Customer: Brazos County Clerk 300 E. 26th Street Suite 1430 Bryan,TX 77803 22. Cooperative Procurement. As additional consideration for this User License Agreement, and pursuant to state and local laws and procurement rules, Permitium agrees to extend an option to purchase products or services covered under this contract at the same prices, and under the same terms and conditions, to other contracting agencies. Any such purchases shall be between Permitium and the participating agency and shall not impact Permitium's obligations to the Customer under this User License Agreement. Each contracting agency shall execute its own contract with Permitium. Any estimated purchase volumes or user counts listed herein do riot include other public agencies and the Customer makes no guarantee as to their participation. 23.Authority of Signatories. The persons executing this User License Agreement hereby represent and warrant that they have full authority and representative capacity to execute the User License Agreement in the capacities indicated below and this User License Agreement constitutes the binding obligation of the parties on whose behalf they signed. 5 IN WITNESS WHEREOF,the parties have hereunto set their hands and seals the day and year indicated above. Brazos County Judge PERMITIUM,LLC . I Signed: Signed: 4..)/ �, 1►0 Name: Q A-P-L tc)E Ei Name: Seth Moucka Title: C 0 u-N Title: Director of Customer Success Date: 'Q ( -da Date: 5/29/2024 6 STATEMENT OF WORK, NEW IMPLEMENTATION —EXHIBIT 1 Project Scope (Applies to New Implementations) Permitium's Project Commitment • Implement VitalDirector solution, including hospital application if applicable, configured based on VitalDirector's standard options and with input from received from customer team for the implementation. • Up to three virtual recorded training sessions to include: o VitalDirector o New Mother Hospital Application o Walk-in kiosk mode/QR code redirect • Create QR Code Flyers o Hospital Application o Lobby flyer o K12/School flyer o Other agreed upon flyers i.e., DMV • Create Press Release Template and other agreed upon social media content • Go live support • Provide ongoing hosting and support of VitalDirector. Customer's Project Commitment • Complete user training for customer staff,with each trained user thereby both contributing to the VitalDirector UAT process as well as demonstrating personal proficiency with the application's final configuration. Each trained user will be expected to process at least 5 `test' orders by transaction type(i.e.,processing birth, death and marriage certificates, if applicable)prior to VitalDirector go live • Customer to place live VitalDirector site links throughout their agency website,with clear instructions directing public usage of VitalDirector as the preferred/recommended method for submitting vital record applications. • Replace and redirect all PDF application forms from customer website within 7 days of VitalDirector go live. • Implement in-office "kiosk mode"processing workflow upon VitalDirector go live,with customer office staff then directing 100% of in-person applications to utilize VitalDirector site from citizens' personal devices or customer-provided IT equipment. • Have local hospitals distribute hospital app QR code flyer to patients within 2 weeks of VitalDirector go live. Implementation Plan The implementation of the VitalDirector system will follow the phases as outlined below. The phases of this process can run concurrently with the specific project tasks, timelines,and responsible parties to be defined upon the start of the project. The typical implementation timeline is 45 days from the project kick-off and can vary based on configuration requirements, training needs, and the overall number of agency users/processors. 7 • Project Kickoff/Planning Call with Customer stakeholders. o Introduce Permitium Project Manager and team o Identify Customer stakeholders and responsibilities o Review the "Configuration Checklist" for initial VitalDirector setup o Provide a general overview of the Implementation Timeline o Set reasonably agreed upon benchmarks for project timeline and project success • Initial configuration of the new VitalDirector solution based on the Customer checklist information and standard VitalDirector setup. • Configured VitalDirector Walkthrough with Customer stakeholders and vital records processing team. o Walk through the online application o Outline the application processing workflow o Identify any customer processing requirements • Hospital Birth Certificate Application and Walk-in Walkthrough—with Customer stakeholders and vital records processing team. o Review the QR code flyer designs o Outline how the flyers are distributed o Walkthrough the walk-in application process via the kiosk mode and lobby flyers • Customer System Testing—Customer testing of the VitalDirector system. o Each user enters and processes at least 5 `test' orders for each vital record type o Confirm all relevant/required fields on application pages o Confirm site verbiage on the VitalDirector application pages o Review verbiage and directions from VitalDirector outbound notifications (i.e,. phone call, text,email notifications) • Virtual Training—up to three virtual training sessions: o VitalDirector processing training o Walk-in/Hospital application processing training • Go Live o Final testing and sign off o Introduction to the Permitium Support and Customer Success teams o VitalDirector turned to production o Place VitalDirector site link on customer website home page on day of go live o Customer implements the updates to their website and distributes all flyers as indicated in the Customer Project Commitment under the Project Scope • Ongoing Support-Provide ongoing support and hosting of the VitalDirector solution. 8 Implementation Team Permitiu Support Team 855-712-PERM support(aTermitium.com Customer Primary Point of Contact Permitiu Project Manager m Permitiu Account Executive m Data and Security All data collected in the Customer's instance of VitalDirector is the property of the Customer. Permitium does not own and will not distribute data without the written consent of the Customer. All passwords placed within the system are encrypted and not accessible by the Permitium staff. Cost of Service Permitium will charge the consumer/applicant a service fee of$5.00 per transaction for each application submitted for the use of the service and will accept payment of such fees using a valid payment method accepted by Permitium,which may include,without limitation, Visa, MasterCard,Discover Card, or American Express credit cards, as well as major debit cards at Permitium's reasonable discretion. Credit card processing fees at the rate of$0.30 per transaction plus 3.3% of the transaction total are passed through to the applicant by Permitium along with a $0.75 VitalVerify fee,when applicable. 9 .4 • r 'a2y•. "JiC(E 'f 7f OF BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 6/4/2024 ITEM: Approval of No Award IQ#25-004 Grease Trap Pumping due to lack of qualified bid responses. TO: Commissioners Court FROM: Summer Dubec DATE: 05/30/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type No Attachments Available --APPRO D a Duane Peters - Date County Judge �kl1 kr j . PA �.oF BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC2024 Coulter Business Park Ph Road and Bridge NUMBER: 2 Final Plat Lot 9-R Blk 3-Replat of Lots 9-10-11 Blk 3 DATE OF COURT MEETING: 6/4/2024 ITEM: Request for approval of the Final Plat of Lot 9-R,Block 3 of Coulter Business Park Phase 2 being a Replat of Lots 9,10&11,Block 3;3.062 Acres;Moses A.Foster,A-16;City of Bryan ETJ,Brazos County,Texas. Site is located in Precinct 2. TO: Commissioners Court FROM: Karen Tyler DATE: 05/29/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tvne Brazos_County_Plat Application.pdf Application for Development • Backup Material 09001263-RP-2024-05-28.pdf Plat Backup Material APPRO Duane Peters Date County Judge Brazos County Road & Bridge Office �PiT °FT. 2617 SH 21 West �` Bryan, TX 77803 Telephone: (979) 822-2127 Fax: (979 775-0456 Email: plats(c�brazoscountvtx.gov ..'tirY of e�p PLAT APPLICATION SUBJECT PROPERTY INFORMATION APPLICATION DATE*: April 22, 2024 RESUBMITTAL: ❑ YES • NO PROJECT/SUBDIVISION NAME: Coulter Business Park Phase 2 PROJECT ADDRESS OR LOCATION: East State Highway 21, Bryan, Texas LEGAL DESCRIPTION: Lots 9, 10, 11, Block 3 (DEED: V.19148, Pg.133/PLAT: V.19136, Pg.194), Property ID: 100739 IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS: NUMBER OF LOTS: 1 TOTAL ACREAGE 3.062 JURISDICTION: ❑ CITY LIMITS ■ Bryan ETJ ❑ OUTSIDE ALL CITY LIMITS AND ETJs * Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected. This Application shall expire five(5)years from the Application date of the project. TYPE OF APPLICATION ❑ MASTER PLAN El SIMPLIFIED PLAT El PRELIMINARY PLAN ❑ FINAL PLAT ❑ AMENDING PLAT • REPLAT APPLICATION PURPOSE ❑ RESIDENTIAL ❑ MANUFACTURED HOME COMMERCIAL RENTAL COMMUNITY ❑ OTHER(Please explain): FLOODPLAIN IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES ■ NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. TxDOT RIGHT-OF-WAY WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES NO DIGITAL FILE SUBMISSION COUNTY ENGINEER ❑ ADOBE(.pdf file) ❑ AutoCAD(.dwg file) (Email To:plats@brazoscountytx.gov) 911 ADDRESSING ❑ ADOBE(.pdf file) ❑ AutoCAD(.dwg file) (Email To:gis(p)brazoscountvtx.gov) CONTACT INFORMATION APPUCANT INFORMATION FIRM NAME: McMahon Property Group, LLC. CONTACT: George McMahon ADDRESS: 176 Spyglass Lane CITY: Jupiter STATE: FL ZIP: 33477 PHONE: 979-571-3020 FAX: EMAIL: gmcmahon@mcmahonpropertygroup.com PROPERTY OWNER INFORMATION FIRM NAME: Same as Applicant Information CONTACT: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: EMAIL: ENGINEER INFORMATION FIRM NAME: McClure & Browne Engineering/Surveying, Inc. CONTACT: Jeff Robertson ADDRESS: 1008 Woodcreek Dr., Suite 103 CITY: College Station STATE: TX ZIP: 77845 PHONE: (979) 693-3838 FAX: EMAIL: jeffr@mcclurebrowne.com SURVEYOR INFORMATION FIRM NAME: McClure & Browne Engineering/Surveying, Inc. CONTACT: Cody Karisch ADDRESS: 1008 Woodcreek Dr., Suite 103 CITY: College Station STATE: TX ZIP: 77845 PHONE: (979) 693-3838 FAX: EMAIL: codyk@mcclurebrowne.com OTHER INFORMATION FIRM NAME: McClure& Browne Engineering/Surveying, Inc. CONTACT: Gregory Hopcus ADDRESS: 1008 Woodcreek Dr., Suite 103 CITY: College Station STATE: TX ZIP: 77845 PHONE: (979)693-3838 FAX: EMAIL: gregh@mcclurebrowne.com PROPERTY OWNER CONSENT I AGENT AUTHORIZATION By my signature, I hereby affirm that I am the property Owner of record,or if the Applicant is an organization or business entity,that authorization has been granted to represent the Owner,organization or business in this Application.I certify that the preceding information is complete and accurate,and it is understood that I agree to the Development/Subdivision of this property. SIGNATURE:/JQ PRINTED NAME:George McMahon DATE:4/29/2024 4. irk SIGNATURE: G�,l, PRINTED NAME: DATE: By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of Application indicated on page one of this Application.The Owner further acknowledges that submission of an Application does not in any way obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation. CALCULATIONS OF FEES MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150+$10 per lot FINAL PLAT: $200+$20 per lot AMENDING PLAT: $100 REPLAT: $200 RECEIPT BY BRAZOS COUNTY (Official Use Only) DATE APPLICATION RECEIVED: / / DATE APPLICATION RECEIVED/REJECTED: SIGNATURE: SIGNATURE: Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process. Application Check List: Copies of finished plat with corrections (if any): ❑ Three (3) hard copies to Brazos County ❑ One (1) .pdf copy to Brazos County ❑ One (1) .dwg copy to Brazos County ❑ One (1) hard copy to Brazos County Health District ❑ One (1) hard copy to Brazos County 911 ❑ One (1) hard copy to local Water District or Company Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): ❑ Letter from Brazos County Health District - For On-site sewage evaluation. ❑ Letter from Brazos County 911 - For Road names. ❑ Letter from Water District or Company. - Stating water availability, etc. If property is within an Extraterritorial Jurisdiction (ETJ) of a City: ❑ Approval notification from appropriate City. Applicant attests that they have signed this Application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factual. 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R{ a 1 � 17 ! 4 p,E el'elq k v g L 1_FI'_ e «j'ce 9E_e 17 �!i p .. is — E 3 i aEa as A "F pp 11_ -- _ fadeya `�i �E=Ys :a'�:j AII 1 V'o 3 L �is 1 11" pH' %3' F .3, .,a i ®I 1 F•" ° 7as^lea MI 1d1� F3113 F1 - - " L Li—F L 11M r H—1 `.,, 3.cc.'cr.x 1 2gli aEY d 1Y $.El= I, Q`,o 3�# 3E 27e,a3�F d l I�'j a Q $ =Eas Q m e �18 1~" Fi t. 4d 1i1 ",'i W-g tii g� 91;8 .:..4 •j jbi3 I YFg 9 'Y� i4 EA I T - V J (r c,' ;.- 0 0 1a, „ jjFE 1Fp f5 3 R T € _ c `- —- _ .E a 3 9 d t C a dg �{a p llii` 1 2__- CT,`i' 8 iI 1 Y C 3s3 s ,i 4 9 �.cc.'rn x �r _'y E a 6 1 E '1 6d i 1 br g § ` PILO 1 I - W 1 AIR E h E FJ F sE 6 d ui -Mil S 1 101 F(�^ 1 ti t Sava ° !Ili! tt'€' Hsi PI J 1 a I ,v ® YI- Ij s.{11 d 3d ^ p 3 O-.1e : 4{ d dF ra 33 YI 3 i @0 4 Is {I "i€ gg d rA P �; i iZ :,;(44ls n Fs sslot p d nit ; e lit d FF1 'a 3 r °5 i€€e 1.1 4 11gele a i 0 1 da ag MAI 1 IA 111; = tl es1 S s3 Kristeen Roe,CTA, PCC Brazos County Tax Assessor/Collector • - 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 05/28/2024 REQUESTOR LERETA, LLC ADDRESS 901 CORPORATE CENTER DRIVE OWNER NAME KAISER SHELLIE&WILLIAM PROP ID# 442365 REFUND AMOUNT $ 518.04 REQUESTOR JEFFREY TYKESHA ADDRESS 6862 W STATE HIGHWAY 21 OWNER NAME JEFFREY TYKESHA PROP ID# 12619 REFUND AMOUNT $48.78 REQUESTOR GUILD MORTGAGE/CORELOGIC ADDRESS 3001 HACKBERRY RD IRVING TX 75063 OWNER NAME MARK J STASNY PROP ID# 102485 REFUND AMOUNT $497.17 REQUESTOR CYNTHIA DIANE PITTMAN ADDRESS 3122 CAMELOT APT 22 BRYAN TX 77802 OWNER NAME CYNTHIA DIANE PITTMAN PROP ID# 44342 REFUND AMOUNT $ 921.89 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT APPLICATION FOR TAX.REFUND Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office . Brazos County,City of Bryan,City of College,Station . 4151 County Park Court Bryan ISO,College station ISD,F,,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City.of Kurten, Navasota ISD OWNER'S.NAME:AND ADDRESS KAISER SHEtLIE&-W I LLIAM PO BOX'40 JOURDANTON TX 78026-0040 PROPERTY DESCRIPTION Legat: SUNSET RIDGE,SPACE'133 SUNSET WAY,S.ER#CLUV05.1042TX,•H.UD#.NTA2018681 Address: 133 SUNSET WAY(PVT) , Account#442365 TAX.PAYMENT INFORMATI.ON. Name of Taxing Unit Tax Year of Refund. Payment Date Amount Paid 'Refund Amount Requested ZREFUND 2023 12/31/2023 $1761.97 $518104 Taxpayer's reason for refund: PAYMENT IN ERROR. REFUND TO: LERETA Ll C 901 CORPORATE CENTER DRIVE POMONA, CA 97168 Sign below and;return form to the=Brazos County Tax Office. "I hereby apply for.the refund of the:above-described taxes.and certify that the:Information:on this form rs true and correct" `.-fi.-••• i( \-a (xzq Sig64t4e AAA-AAA -QI pate ZIL —44 • _ono( < I_M i�- .CtM Phone N Email'Address If you make a false statement on this application,you could be found guilty of a Class A rriisdemeanor.or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND.►. • E` `ATION nd is ( + Approved [ ]Dlsapproved _ _......... 62 ( Lil al+ Authorized-Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized-Officer Signature Date TAX RECEIPT 05/21/2024 04:44PM • KRISTEEN ROE, CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receip uN nibet..."•.•• ' 4151 COUNTY PARK CT • 3318494 BRYAN,TX 77802 patePosted'`•; 1 2/3112 023 1 • Pay rent Type`.. .: - Pi Payi gilt'Code Over/Refund; otal'flald 31;761.9Li PAID BY: LERETA, LLC ATTN:TAX DISBURSEMENT TEAM • 901 CORPORATE CENTER DRIVE POMONA, CA 91768 i• PropertyID= • . .Geo • . •- . • .•• Legal:Acres • . . .+Owner Name and:Addr a. -" ".," '. I 442365 1702022 0000-0344 10.0000 RICKY SPENCER ENTERPRISES INC I !. PO BOX 989 - Legal_Descripf!ton • BIG SPRING,TX 79721-0989 SUNSET RIDGE,SPACE 133 SUNSET WAY,SER#CLW051042TX,HUD#NTA2018661 i Sifu(- us '• ..?.'`` - ' . ' DBA Name . ' -. `- { 133 SUNSET WAY(PVT) , ' *,. A.Year • Rate- •Taxable Value. ' Strut.#' • Void:'' • Original Taxi , Dfsynts:'::1:'P81; .At£Fees. O.v',eiage•Pinourit'Pd1 Z REFUND ENTITY 2023 0.00000' 0 148716 N 1,243.93 0.00 0.00 0.00 0.00 1,243.93 EMG SVCS DIST#1 2023• 0.02071 126,523 69865 N 7.70 0.00 0.00 0.00 • 0.00 7.70 COLLEGE STATION ISD 2023 0.96220 126,623 69865 N 357.94 0.00 0.00 0.00 0.00 357.94 BRAZOS COUNTY 2023 0.40970 126,523 69865 N 152.40 0.00 0.00 0.00 0.00. 152.40 1,761.97 Balance Due As Of 1213112023: =1243,93 • ` Amount Tender , • Details- • _ • ` Description'-�•;",,' s': •• 1 Check FILE A 1761.97 1761.97 • • Operator Batch: ••• ' •4` -• • • • .. •• ..ti ' ,'t :'- ' '<ro•' • %Tail Paid Imam 49211(Lereta MTG Payment File 01022024 anh) __ 1,761.97: Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code Ti.mbm m,I.G rBrazos County DisclaDisclaimer - • . - • ' • *****:This.is.an email from an EXTERNAL source.DO:NOT click]inks or open attachments unless,you recognize the sender and'have verified that the:content is,safe.:Never enter.USERNAME,EASSWORD or sensitive information ors;j mail pages linked from this e - • �� �'` _... Hi Ms. Hines..... Can you also email me a copy of the tax statement for Pineda? Thank You... Marian Good Dallas Refund Department- Lead LE R ETA f.6699.4608 6y, e:meood@lereta.com w:www.lereta.com I EMI NOTICE:This electronic mail transmission may constitute a communication that is legally privileged.It is not Intended for transmission to,or receipt by,any unauthorized persons.If you have received this electronic mail transmission in error,please delete it from your system without copying it,and notify the sender by reply a-mail,so that our address record can be corrected. From:Good, Marian Sent: Friday,May 17,2024 4:43 PM ' To:'ahines@brazoscounty.tx.gov'<ahines@brazoscounty.tx.aov> Subject:BRAZOS COUNTY REFUND CHECK#100103 IAO$68,939.72 Hello Ms. Hines... Just spoke with Tommie concerning the account listed below: PINEDA MOISES ISAI PARCEL#445007 133 SUNSET TRAIL Lereta issued the 2023 tax payment iao$1761.97 for the above referenced account but as parcel#442365. $518.04 was applied to parcel#442365 for the address of 133 Sunset Way and Lereta received a refund of the overage iao$1243.93. Per my call today,taxes are still past due for Pineda iao$1408.98 ($1246.89 base). Can you let me know if there is any way to recoup the$518.04? • Thank You... • • APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,Fl,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota 1SD OWNER'S NAME AND ADDRESS JEFFREY TYKESHA 6862 W STATE HIGHWAY 21 BRYAN TX 77807-4924 •• PROPERTY DESCRIPTION Legal: A003300,T F MCKINNEY(OCL),TRACT 90, FAIRVIEW COMMUNITY Address: 6862 W SH-21 , Account# 12619 • • -"TAX-PAYMENT INFORMATION - - _ . - -- _ - _ ! -- Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2022 05/10/2024 $134.37 $48.78 Taxpayer's reason for refund: OP-Overpayment REFUND TO: JEFFREY TYKESHA 6862 W STATE HIGHWAY 21 • BRYAN TX 77807-.4924 Sign below and return.form to the Brazos County Tax Office... _ •-• • . "I h reby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." • // J / '2 f Sig_ ture , / Date 41-1g-103-W6,06 Em I Address" • e yvnia r Phone# If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION T tax re u s [ Ap roved Disapproved • Authorize Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code • Authorized Officer Signature Date .\ • TAX RECEIPT 05/14/2024 10:40AM KRISTEEN ROE, CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR' ' "• Recei• pt Number • 4151 COUNTY PARK CT 3351949 B RYAN, TX 77802 Date Posted - , U5/10l2024 Payment Type P Payment Code Over/Refund Total Paid _ 5134.37 PAID BY: JEFFREY TYKESHA • 6862 W STATE HIGHWAY 21 BRYAN, TX 77807-4924 Property ID Geo Legal Acres w-Oner Name arid Address 12619 003300-0090-0000 0.0000 _ • •JEFFREY- TYKESHA Legit Descri tfori • , 6862 W STATE HIGHWAY 21 _ _ _ 9 P.--• - ---- -.- . ..._.__ __--' BRYAN,TX 77807-4924 A003300,T FMCKINN_EY(OCL),TRACT 90,FAIRVIEW_VICOMMUNITY _ Situs • ... - - DBA Name `� - _ _ - --- ' 6862 W SH-21 - • Entity Year _Rate Taxable Value Stint# _ V_oid _ O.Original Tax D_i_sonts_ ' 'P&I Att Fees O_v_e_rage Amount Pd Z REFUND ENTITY 2022 0.00000 - -0 149112 N 48.78 0.00 0.00 0.00 0.00 48.78 • EMG SVCS DIST#4 2022 0.05504 3,580 65885 N 1.97 0.00 0.56 0.38 0.00 291 BRAZOS COUNTY 2022 0.42941 3,560 65885 N 15.38 0.00 4.30 2.95 0.00 22.63 BRYAN ISD 2022 1,13960 3,680 65885 N 40.80 0.00 11.42 7.83 0.00 60.05 134.37 • Balance Due As Of 0 5/1 0120 2 4: -48.78 • Tender Details-, _ .D_e_scriptio_rr__ --__- _ ,_A__mount• Credit Card CC XX-2027 Conv.Charge 0.00 - 134.37 134.37 • • • • Operator Batch Total Paid . tmoore 51352(JETPAYC 05142024 AP) • • 134.37 • - Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code rNo,worna+wn.Irc. I ' APPLICATION FOR TAX REFUND I Collecting Office Name Collecting Tox for:(taxing entities) _ Brazos'County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,F1,F2,F3,F4, Bryan,Texas 77802 Ph.979.775-9930 City of Kurten,Navasota ISD OWNER'S.NAME AND ADDRESS STASNY MARK J 11980 OAK LAKE RD • ' BRYAN TX 77808-8225 PROPERTY DESCRIPTION Legal: A007200,.THOMAS BOWMAN,TRACT 3.5,25.57 ACRES,&WICKSON LAKE ESTATES,LOT 2R Address: 12700 WICKSON LAKE(PVT)RD , Account# 102485 TAX PAYMENT INFORMATION Name of Taxing'Unit Tax Year•of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 12/18/2023 $497.17 $497.17 Taxpayer's reason for refund: PAYMENT IN ERROR REFUND TO: GUILD MORTGAGE/CORELOGIC 3001 HACKBERRY ROAD IRVING,TX 75063 Sign below and return form to the,Brazos County Tax Office. "I hereby a ,for there . e above-described taxes and certify that the information on this form Is true and correct." . - _ 5/28/2024 . rgrTaii rei •- • e.. . 858-987-7856 acardoso©guildmortgage.net Phone g Email Address If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DET ' = , nd is I�l Appr• sa,pr Co I 4 ( �. Autho • o ffleer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date • 1 . TAX RECEIPT 05/28/2024 12:14PM KRISTEEN ROE, CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 1- ••`: Re'celpfNumbet.' I 4151 COUNTY PARK CT a 3302934 BRYAN,TX 77802 Date•Posted : •` .P 1 2/1 8/2023 1 Paylnent'Type % PI .Payment Code. '`� . Full, jrotat,Pald $49717 PAID BY: CORELOGIC 3001 HACKBERRY ROAD . 1RVING,TX 75063 Property ID, -.}'yGeo r = • ., • % . • Legal Acres •-7'1 i pwner.:Na iie.and Address • ,.; r 102485 1007200-0003-0050 125.5700 1 i STASNY MARK J 1 -; 11980 OAK LAKE RD _IL:.— . • Legal'Description •'`° _1 I BRYAN,TX 77808-8225 A007200,THOMAS BWMAN,TRACT 3.5,25.57 ACRES,&WICKSON LAKE ESTATES,LOT 2R ITh j ltus• - . - .. DBA Name • - . • • • 1 - i 12700 WICKSON LAKE(PVT)RD , I ! Taxable:Value Stint'#. ,Void Ori' finalTax Dis'cnts •:•: P&1. :Attfees'••':o erage:AmguritPdJ .Entity • • ;: Year -,,,Rate _ • 9. EMG SVCS DIST 43 2023 0.02400• 35,951 125290 'N 8.63 0.00 0.00 0.00 0.00 8.83 BRAZOS COUNTY 2023 0.40970 • 35,951 125290 N 147.29 0.00 0.00 0.00 0.00 147.29 BRYAN ISD 2023 0.94920 35,951 125290 N 341.25 0.00 0.00 0.00 0.00 341 15 Balance Due As Of 12/18/2023: .00 Tender Details• ;• •. - Description ,•.• .:j •Amount Check MOLT 497.17 497.17 Operator Batch• • .• • , .. . T,otal.Paid L shines 49149(Corelogic Inc MTG Payment Flle_12282023 anh) 497.171 Page:1 . Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code True nu ".rne. Good Morning, Please sign refund request form attached,then email back.Please mail the original signed copy back to our office. The refund request will go to Commissioners Court for approval once approved a refund will be mailed to the address/payor on the form. Regards, Property Tax Supervisor Office of Kristeen Roe,CTA,PCAC Brazos County Tax Assessor/Collector 4151 County Park CT Bryan,TX 77802 V 979.775.9930 Fax 979.775.9938 * !;! I7 l t From: Lilly Hernandez<Iilly.hernandez@guildmortgage.net> Sent: Friday,May 24,2024 3:09 PM To:Angela N. Hines<AHines@brazoscountvtx.gov> Cc:Alejandro Cardoso<acardoso@guildmortgage.net> Subject:Tax ID 102485-Paid in error through CoreLogic. Importance: High Brazos County Disclaimer ▪ , ' w v *****'This-is.an email from an EXTERNAL source.DO NOT'click links or open.attachinents finless yo t recognize the.1 sender arid-hive verified that,the content•is safe:Never enter USERNAME,PASSWORD or sensitive rnformation-on a pages..hnked rom this,email.*****. • ..• • _ . ,, •• '! Homeowner-WINGFIELD,JARED E Property-12376 WICKSON LAKE RD Loan#782 2002928 Good afternoon Ms.Angela, I spoke with Tommie this morning pertaining to the file mentioned above.As per Tommie's instructions, I am requesting a refund on TAX ID 102485 in the amount of$497.17 as it was paid in error by CoreLogic.Ki_ndly advise what is required on our end to get the funds reimbursed,to Guild Mortgage/CoreLogic so we may apply the funds to the Homeowners escrow account. 2 -- - APPLICATION FOR TAX-REFUND - --.--- - - -- Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,Fl,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS PITTMAN CYNTHIA DIANE 3122 CAMELOT DR APT 22 BRYAN TX 77802-2852 PROPERTY DESCRIPTION Legal: STANFORD COURT TOWNHOME CONDOS, BLDG 2, UNIT 22 Address: 3122 CAMELOT DR 22, Account# 44342 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 02/05/2024 $2159.62 $921.89 -- Taxpayer's reason for refund:-OP-Overpayment REFUND TO: PITTMAN CYNTHIA DIANE 3122 CAMELOT DR APT 22 BRYAN TX 77802-2852 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." /a4 ,- J-1 4,‘ -- i` \_ —' F—' ate Sign - a re Date G _' k 514 16013 tn©G .Q.. g•mo.$.i4 cam Phone# Email Address If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETER ATION Th- ax refu • 's [V Appr• "_•isapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature 'Date TAX RECEIPT 02/05/2024 11:07AM KRISTEEN P-H#-(979),775-9930- ----- BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt;Nuri►ber- ^ 4151 COUNTY PARK CT 3340214 BRYAN,TX 77802 Dated' ted ' 01/31/2024 Bayment.Type' Payment code'^srra Over/Refund (Total`_.BaId-,-F` ,'•. $2,159.62 PAID BY: PITTMAN CYNTHIA DIANE 3122 CAMELOT DR APT 22 BRYAN,TX 77802-2852 rPFoperty-tD =.Geo ; ' ' ,,rt;'-. Legal•Acres .,y', ] ' z,;OwnerName;andAddress:°: 44342 582900-0002-0220 0.0000 3122 PITMAN CYNT IIA DIANE •_- :`'`'.s. , .•z Legal:De'scr Pt'ion; '' I i APT 22 STANFORD COURT TOWNHOME CONDOS,BLDG 2,UNIT P2 , BRYAN,TX 77802-2852 Sites- - • ,y, .DBA Marne : r 3122 CAMELOT DR 22, - �ti_^T- Yw-r-lYate"`"""fa7catite'•Y/alue'-f`Stmt:#,"""Uotd� ''OriglhatwTax-:),iscnts'tnlP;s1 °AftrFees 4•Q:derage:°Amou nt:Pd, Z REFUND EN I I I Y 2023 0.00000 0 148913 N 921.89 0.00 0.00 0.00 0.00�__.. _921-89 BRYAN 1SD 2023 0.94920 52,648 103551 N 193.34 0.00 0.00 0.00 0.00 193.34 CITY OF BRYAN 2023 0.62400 147,648 103551 N 751.15 0.00 0.00• 0.00 0.00 751.15 BRAZOS COUNTY 2023 0.40970 87,648 103551 N 293.24 0.00 0.00 0.00 0.00 293.24 2,299 24 Balance Due As Of 01/31/2024: -921.89 Tender •-+ Details?; _ 'air-""y4ir Desc��ptton :air' °° '-` Ariiount Credit Card CC XX-6944 Conv.Charge 0.00 2159.62 2159.62 • • • • Operator '13atchw; ,_, • �w; r,;- u Y., "': . , .F: ,.M 3 • Total Pad; P. 2,1$9.fi2 lemerson 49732(JETPAYC_01312024 LE) Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code • True ANw a .^� BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS)FOR THE 2023-2024 BUDGET YEAR NO.23/24 34.01-34.07 On this the 4d' day of June 2024 at a regular meeting of the Commissioners' Court, the following members were present: A.Duane Peters, County Judge,Presiding B. Steve Aldrich,Commissioner,Precinct 1 C. Chuck Konderla,Commissioner,Precinct 2 D.Nancy Berry,Commissioner,Precinct 3 E. Wanda Watson,Commissioner,Precinct 4 F. Karen McQueen,County Clerk The following proceedings were held: THAT WHEREAS,on 4th day of June 2024 the Court heard and approved a budget amendment(s) for the 2023-2024 budget year for Brazos County,Texas; and WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2023, the following amendment(s)to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 4'''day of June 2024. THE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS. By: Duane Peters,County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-34.01 6/4/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Brazos County Grant Fund County Attorney-NRA Revenue 3,050.00 Brazos County Grant Fund County Attorney-NRA Supplies and Other Charges Expenditure 3,050.00 Brazos County Grant Fund To set up budget for the County Attorney NRA Grant. .,� �,yf 1, 6(4' f Y 1 SAM ounty Judge Approval: Date_ �iir":Oracle=Entry fhtty;= �,c a a u 1 w a s �r ^ apt 3PA sus; FUND DIV ACCT Change In Budget ACCOUNT NAME 30000 181001 48068000 3,050.00 30000 181001 60320000 3,050.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23124-34.02 6/4/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE DVE Real Time Crime Center Brazos County Grant Fund Infrastructure Capital Outlay Expenditure 111,000.00 DVE Real Time Crime Center Brazos County Grant Fund Infrastructure Supplies and Other Charges Expenditure 111,000.00 Brazos County Grant Fund Reallocation of funds to reclassi an ex,enditure from SBITA to Subscristion. '":7; , - "'" t';tilt "satinD( . Date: 5/29/2024 tY _.Ap "mow k „ _ E _. . . . _. _.,.._ �.0 . __. _ ._.�.a . ..._....� , Coun _Ju�ge , pro •I Date FoiOracle•Enh7 FUND DIV ACCT Change in Budget ACCOUNT NAME 30000 283500 80212000 (111,000.00) 30000 283500 61620000 111,000.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-34.03 6/4/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 8,500.00 Justice of the Peace-Precinct General Fund 1-Administration Supplies and Other Charges Expenditure 3,500.00 Constable Precinct 1- General Fund Administration Supplies and Other Charges Expenditure 5,000.00 General Fund Reallocation of funds to correct account to cover utilities for Pct.#1 Building for the remainder of FY 2024. si... ..... . e/26/2024j • _.,_ _ : CuuntyJudge_tApproval Foi"oiiatetlihi*Oillk:"..:,.,"".:, ,„,,,',,r:i`";, ,-: --: • ,-.1'",••••—,:,, .7-, ,, ":":;• : 1. ..,, ---, . , , , ..._ -.-.' .'„,.; . '3. '•:'_;., `, ' . FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 11001500 61130000 (8,500.00) 01000 24101100 61880000 3,500.00 01000 30101100 61880000 5,000.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-34.04 6/4/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Permanent Commissioner's Court- Improvement Fund Capital Contingency Expenditure 136,406.00 General Permanent County Adminstration Improvement Fund Building Capital Outlay Expenditure 136,406.00 General Permanent Improvement Fund Reallocation of funds to correct account for the design and architectural cost related to the Administration Exteri uilding EnveTdpn.pto'e d� a ' /av d 't � d��i�� � Ix � �ry Date 5/29/2024? ;m C„ounty:Judge Approval '...°.y, .2 . Date._. ..,. For,Oracle Entry ° �. - - FUND DIV ACCT Change in Budget ACCOUNT NAME 45000 63110001 61130000 (136,406.00) 45000 63270000 80101000 136,406.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-34.05 6/4/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 21,000.00 Juvenile Services- General Fund Administration Probation Professional Services Expenditure 21,000.00 General Fund Reallocation of funds to correct account to cover Psychological Services for youth on prob .•• • . remainde of FY 202 . ,1771 ,!! t,wiir,z44,01,4.otio4040010„auirpT,L,f,o0:, ...:.:Date., I . ;, - - • • , FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 11001500 61130000 (21,000.00) 01000 31000100 72670000 21,000.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-34.06 �J 6/4/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Fleet Shop-Heavy General Fund Equipment Repairs and Maintenance Expenditure 2,270.00 Fleet Shop-Heavy General Fund Equipment Supplies and Other Charges Expenditure 2,270.00 General Fund Reallocation of funds to correct account to cover software subscriptions needed for remain' I�:'"��' 0M7 d,(M' i Vd(4 �"° {!�' �'FlF ryl'Itl 11114"�t;� ...._.��. ..� k" g— •'�� I� �- `SAM FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 56002000 65050000 (2,270.00) 01000 56002000 61620000 2,270.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-34.07 6/4/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE State Lateral Road Fund State Lateral Road Fund Capital Outlay Expenditure 251,000.00 State Lateral Road Fund State Lateral Road Fund Repairs and Maintenance Expenditure 251,000.00 • State Lateral Road Fund Reallocation of funds to correct account to support the Bridge Scour project. ---Date__, '^�"r'�77•O" . w: a iM a y ,a.it m,+ 'nt'4 .. ! a t wiNm cal .. ux #':*:w*.��.�', .,• -=.�i c.�7"" a .-�-.a...w:^vrtvs�-sw,x ,.t..-G:1"a,w .r�� w v aMc i"'a�.,!-,, ,:� :,'� '� «. p. .r.., �w; �r�x�.: FUND DIV ACCT Change in Budget ACCOUNT NAME 12000 56006000 80715000 (251,000.00) 12000 56006000 65690000 251,000.00 Personnel Change of Status (June 04,2024) Commissioners'Court Date: 06-04-2024 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Employment Department Name Employee Name District Attorney-Administration Andreski,Adam Human Resources- Administration Medina,Jennifer* Sheriff Office-Jail Administration Smith,Tabor Separations Department Namye �14� �'����� 4„" , Employee Nar�el,i�ip fa i'91111��!'r Sheriff Office-Jail Administration Cottrell,Logan Sheriff Office-Jail Administration Jackson,Willow Personnel Action Forms -� �^�� �,�Depaitment.Name M'•' �' � _` „ „Employee Name'` `°� " Information Technology Adams,Amanda Road&Bridge Hadley,William Sheriffs Office-Jail Administration Carswell,Matthew Sheriff's Office Jail Administration Jones,Jazlyn • Approved in Commissioners'Court:06-04-202 County Judge's or Commissioner's Signature: _�