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Home My WebLink About2024/05/28 REGULAR SESSION 10:00 AM FILED FOR RECORD ,p ° >_ ': DATE AT ///3 O'CLOCK l.c�o t.r 'C7.°' R MCQU � 9V r .o "01-!: . RAZ SC _IT LE Ka BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MAY 28, 2024AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COM/BRAZOSCOUNTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Konderla 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 -20 3. Approval of the Citizen Participation Plan for the Texas General Land Office Community Development Block Grant Mitigation Method of Distribution Program. 4. Approval of the Uniform Policy for Brazos County Health &Wellness Clinic. 5. Approval of the Uniform Policy for Human Resources. 6. Approval requested from the Sheriff's Office to renew the agreement with the LESO Program as administered by the Texas Department of Public Safety. 7. Approval of the following Job Description: • a. District Attorney- B0428 -Victim Assistant Coordinator 8. Approval requested from District Attorney's Office for a Payment Authorization to Travis County Medical Examiner's Office for Expert Witness Testimony Fee in the amount of $869.00. A Purchase Order was not obtained in advance. 9. Approval requested from Risk Management to pay Tommie Moore $50.00 for auto repairs to rear window. The window was shattered by a rock as landscaping crew worked. 10. Approval requested from the Purchasing Department to declare a list of surplus property as salvage in accordance with Local Government Code 263.152 and authorize destruction or other means of disposal. 11. Approval of Amendment#1 to Agreement#23-135 Nutritionist with School Nutrition Resource Group, Inc.for Brazos County. 12. Approval of Amendment#4 to#CI P 23-601 Architect Design Contract for Brazos County Administration Building for additional design services in the amount of $255,576.00 and a total contract amount of$1,624,303.00. 13. Award of Bid #24-094 Hydrated Lime. Recommended Award: Lhoist North America of Texas, LLC. 14. Approval of the following committee for RFP#CIP 24-620 Staffing Analysis for Brazos County Detention Center. • a. Chief Kevin Stuart • b. Lt.Abigail Belangeri • c. Jennifer Salazar • d. Purchasing (Non-Voting) • e. Legal (Non-Voting) • f. Raeanna McConathy(Non-Voting) 15. Permission to Advertise#CI P 24-620 Staffing Analysis for Brazos County Detention Center. 16. Approval of the Treasurer's Report for March 2024 & Quarter Ending March 31, 2024. 17. Tax Refund Applications for the following: Overpayments • a. Ana Guerra-$154.45 • b. Cherry Ruffino Realtors, LLC -$334.55 18. Budget Amendments. • FY 23/24 Budget Amendments 33.01 -33.08 19. Personnel Change of Status. • Approval of Personnel Change of Status. 20. Payment of Claims. 21. Acknowledgement of the Brazos County Emergency Services District(ESD)#2 Independent Auditor's Report and Financial Statements for the year ended September 20, 2023. 22. Acknowledgement of the Investment Report for Quarter Ending March 31, 2024. 23. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of May 22, 2024. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of May 22, 2024. 24. Acknowledgement of monthly reports submitted in May 2024. 25. Juvenile director's report on detention population. 26. Sheriff's report on inmate population. 27. Announcement of interest items and possible future agenda topics. 28. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four minutes per person.Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting.Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V, Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code.Accordingly,members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the presence of the Court.Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees,individually or collectively.Accordingly, profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions: 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period,speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court.However,responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies,recite eAsting policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building,200 S.Texas Avenue,Suite 106, Bryan,TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COM/BRAZOS000NTYTX is wheelchair accessible. Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements,please call(979)361-4102. ; • OF The foregoing minutes of the Commissioners Court Meeting held May 28, 2024, have been examined and are approved in open Court this 4th day of June 2024, in Bryan,Brazos County, Texas. _/t14/d( Duane Peters Steve Aldrich County Judge Commissioner, Precinct 1 Chuck Konderla Nancy Berry Commissioner, Precinct 2 Commissioner, Precinct 3 Wanda J. Watso Commissioner, recinct 4 Attest: Karen McQueen County Clerk . E : * `f * of do • •!Y 4' . MINUTES MAY 28, 2024 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, May 28, 2024 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Konderla 2. Call for Citizen input and/or concerns Nancy Yung thanked the Court for listening to her comments the previous week regarding the establishment of a bar on Jones Road. Ms. Yung reiterated her public safety concerns and submitted a petition to the Court from the residents in opposition of a bar being built at that location. Michelle Martinez echoed Ms. Yung's concerns regarding the bar on Jones Road. She stated that her protest filed with the Texas Alcohol and Beverage Commission (TABC) was denied. Breaux Daniel pleaded with the Court to assist the Jones Road residents in protesting the establishment of the bar with TABC. Erin Chastain-Harris asked that the Court assist the Jones Road residents in raising concerns with TABC in order to preserve the culture and safety of the neighborhood. Consider and take action on agenda items: 3 -20 3. Approval of the Citizen Participation Plan for the Texas General Land Office Community Development Block Grant Mitigation Method of Distribution Program. A copy is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 4. Approval of the Uniform Policy for Brazos County Health & Wellness Clinic. A copy of the policy is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 5. Approval of the Uniform Policy for Human Resources. Commissioner Berry made a motion to approve with a correction to the language on Human Resources Uniform Policy Section 1(f). The policy will read, "Employees shall return all assigned shirts in their possession to the Human Resources Department upon separation". The motion was seconded by Commissioner Watson and the Court voted unanimously to approve with the aforementioned correction. A copy of the policy is attached. Motion:Approve w/ Conditions, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 6. Approval requested from the Sheriff's Office to renew the agreement with the LESO Program as administered by the Texas Department of Public Safety. A copy of the renewal agreement is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 7. Approval of the following Job Description: • a. District Attorney- B0428 -Victim Assistant Coordinator A copy of the job description is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 8. Approval requested from District Attorney's Office for a Payment Authorization to Travis County Medical Examiner's Office for Expert Witness Testimony Fee in the amount of $869.00. A Purchase Order was not obtained in advance. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 9. Approval requested from Risk Management to pay Tommie Moore $50.00 for auto repairs to rear window. The window was shattered by a rock as landscaping crew worked. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 10. Approval requested from the Purchasing Department to declare a list of surplus property as salvage in accordance with Local Government Code 263.152 and authorize destruction or other means of disposal. A copy of the surplus property is attached. Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of Amendment#1 to Agreement#23-135 Nutritionist with School Nutrition Resource Group, Inc. for Brazos County. A copy of the amended contract is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 12. Approval of Amendment#4 to#C I P 23-601 Architect Design Contract for Brazos County Administration Building for additional design services in the amount of $255,576.00 and a total contract amount of$1,624,303.00. Commissioner Aldrich requested clarification on the need for the amendment and a presentation on the project status. Project Manager Trevor Lansdown explained that the envelope work on the exterior of the building is the reason for the amendment. A copy of the amended contract is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 13. Award of Bid #24-094 Hydrated Lime. Recommended Award: Lhoist North America of Texas, LLC. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid #24-094 Hydrated Lime to Lhoist North America of Texas, LLC. A copy of the bid tabulation is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Approval of the following committee for RFP#CI P 24-620 Staffing Analysis for Brazos County Detention Center. • a. Chief Kevin Stuart • b. Lt.Abigail Belangeri • c. Jennifer Salazar • d. Purchasing (Non-Voting) • e. Legal (Non-Voting) • f. Raeanna McConathy(Non-Voting) Commissioner Aldrich requested a future presentation on the status of filling all unfilled positions within the County. Judge Peters clarified that the purpose of this RFP is to determine the staffing needs within the Jail, given the continuous rise in the Jail population. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 15. Permission to Advertise #CI P 24-620 Staffing Analysis for Brazos County Detention Center. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 16. Approval of the Treasurer's Report for March 2024 & Quarter Ending March 31, 2024. The Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for March 2024 and Quarter Ending March 31, 2024.A copy is attached and made a part of these minutes. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 17. Tax Refund Applications for the following: Overpayments • a. Ana Guerra-$154.45 • b. Cherry Ruffino Realtors, LLC - $334.55 Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 18. Budget Amendments. • FY 23/24 Budget Amendments 33.01 - 33.08 33.01 Transfer Capital funds to Fleet Services. 33.02 Transfer Contingency funds to Court Support. 33.03 Transfer Contingency funds to District Clerk. 33.04 Reallocate Specialty Court Grant funds. 33.05 Transfer funds from Information Technology to Juvenile. 33.06 Reallocate Fleet Services funds. 33.07 Transfer Contingency funds to Elections Administration. 33.08 Reallocate funds for District Clerk. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 19. Personnel Change of Status. • Approval of Personnel Change of Status. A copy of the Personnel Change of Status is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 20. Payment of Claims. Claims 8202924 —8203041 9201227 —9201291 Motion:Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes:Aldrich, Berry, Konderla, Peters, Watson. 21. Acknowledgement of the Brazos County Emergency Services District(ESD)#2 Independent Auditor's Report and Financial Statements for the year ended September 20, 2023. The Court acknowledged receipt of the Brazos County Emergency Services District (ESD)#2 Independent Auditor's Report and Financial Statements for the year ended September 20, 2023. 22. Acknowledgement of the Investment Report for Quarter Ending March 31, 2024. The Court acknowledged receipt of and ordered filed as submitted the Treasurer's Quarterly Investment Report ending March 31, 2024.A copy is attached and made a part of these minutes. 23. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of May 22, 2024. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of May 22, 2024. The Court acknowledged receipt of the 2023-2024 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of May 22, 2024. 24. Acknowledgement of monthly reports submitted in May 2024. The Court acknowledged receipt of the Extension Service reports submitted in May 2024 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk Constable Precinct 2 25. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 40 juveniles in the detention center, 24 are male and 16 are female, and 41 have electronic monitors. 26. Sheriffs report on inmate population. Sheriff Wayne Dicky stated there were 840 inmates in jail, 712 inmates are male, 128 are female and 42 have electronic monitors. 27. Announcement of interest items and possible future agenda topics. Commissioner Aldrich encouraged the community to visit the Never Forget Garden in Veterans Park and local cemeteries to view the flags placed in honor of the Veterans that served our Country. He then requested a presentation on the status of potentially establishing a Veterans Court and a presentation from Legal on the alcohol permitting process. Judge Peters announced that there is the potential for severe weather and reminded residents to remain vigilant. 28. Adjourn. Pg of BRAZOS COUNTY COMMISSIONER' S COURT 26 DAY OF pou,) , 20 94 t o : OD erg' M, v 1(w Vattiro) Name Organization (PLEASE PRINT) ! (PLEASE PRINT) 61-1'Br I -xLA- -- ao el t/�Iiz i - �Lt,irt�J.{ l ,rp ee-k —yey-,e5 Poi rkfi);17eis 7-t!ZeLZ 47.714pc-' A e-( 14_160rs rill'4 A-S L C/ l ; e iz 'j o)/ S Re, .44-A17 oki c.;. 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Uo( rt Pg 3 of BRAZOS COUNTY COMMISSIONER' S COURT as-"- DAY OF �', , 20 gy c :coA /PM, fe)(Alcti- P-eQ � ,� Name Organization (PLEASE PRINT) (PLEASE PRINT) Lo-w, p o Co \ e Pc+- Ahc_tur5nk\ Co r -c. c..,Ccs c-c-ec, (sc., j jie 61/6 aet -J ,/coA 4 f2AX-P-Olir\i)r\n \NIC et/ir7 Low (:)titiwk, 1 - , IN\ v v t ss a 60 J-Ltc, Tl Vim` irm `y C2 (-)0 - Petition to Protest an Alcohol License to sell and consume alcoholic beverages at posted property on 8088 Jones Rd, College Station (Brazos County) Applicant: JDMY Entertainment, LLC. Applicant Address listed as: 15659 Long Creek in College Station, Sign Posted on April 25, 2024 on Jones Rd. on the for sale sign located in front of the cell tower directly across from Perry Lane. The sign was later removed by the realtor when he took down his for sale sign. Today, 5/17/24, we received a notice of Application to Residents in our mailboxes. It says the License Permit is for a Business named: 6 Strings Music and Events and listed as a Bar by the owners James and Megan Young and claims it was mailed on 4/25/24 but had no stamp or address and it wasn't in the box yesterday but there today on 5/17/24. • We the residents and homeowners that use Jones Rd as our only entrance and exit to Bryan and College Station request that TABC not approve a mixed beverage alcohol license for the above applicant or any applicant on the property listed above. For the following reasons: 1 . This bar that consumes and/or sells alcoholic beverages would be located on a narrow, unstriped, 2 lane road, with a dangerous curve, no shoulders, no lights and a narrow bridge across a creek and this road, Jones Rd, is the only access to either city for the residents' homes below. 2. Aside from the business park, that operates during daytime hours, this entire area is home to only residential homes on acreage or ranch land. There are currently homesites on acreage for sale along this road for $400,000 - $900,000. 3. This area has been a very stable area with very little turnover since the beginning of its development over 40 years ago. We the residents that will be impacted daily, do not desire to have this safety concern brought into our community. Resident/Owner Name: Address: Original Years of Owner? Ownership /n' Aar Yes/No Nancy Yc.cns r1 b a(2 - -n � Yes 3‘, Resident/Owner Name Address: Original Years of 1Owner? Ownership Yes/No Lijts Min dye, me-,-K•Z r 1 (o 054 B.0 rr>>•vood.Dr. 4ht;71...4e.) C�II G s fa�-i on M y f e a r e it 6, �'l/. cj o cs O ,��r c�uvoocil ps- Co/1c e5Zm' '7x-)71a#5-Ye$ Yes ' I1 act-Nor Dr e-s : f6 g L,e,ve 4.„„,....€ De- /1)a /5— %(i ' /41,. j .k' 13afrv? ttaaO ,D,C OD / Air4/1:1#1-_. _ C°. 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Ownership Yes/No. t , -�9Y---� �i-�a 7 9S5"-Prue p,AE . �7� f.10 j !� THE COUNTY OF BRAZOS CITIZEN PARTICIPATION PLAN TEXAS GENERAL LAND OFFICE (GLO) COMMUNITY DEVELOPMENT BLOCK GRANT MITIGATION METHOD OF DISTRIBUTION (CDBG-MIT MOD) PROGRAM COMPLAINT PROCEDURES These complaint procedures comply with the requirements of the Texas General Land Office (GLO) Community Development Block Grant Mitigation Method of Distribution (CDBG-MIT MOD) Program and Local Government Requirements found in 24 CFR §570.486 (Code of Federal Regulations). Citizens can obtain a copy of these procedures at the Brazos County, 200 S. Texas Ave, Ste 332, Bryan, Texas 77803, (979) 361-4102 during regular business hours. Below are the formal complaint and grievance procedures regarding the services provided under the CDBG-MIT MOD project(s). 1. A person who has a complaint or grievance about any services or activities with respect to the CDBG-MIT MOD project(s), whether it is a proposed, ongoing, or completed CDBG-MIT MOD project(s), may during regular business hours submit such complaint or grievance, in writing to the County Judge, at 200 S. Texas Ave, Ste 332, Bryan, Texas 77803 or may contact(979) 361-4102. 2. A copy of the complaint or grievance shall be transmitted by the County Judge to the entity that is the subject of the complaint or grievance and to the County Attorney within five (5)working days after the date of the complaint or grievance was received. 3. The County Judge shall complete an investigation of the complaint or grievance, if practicable, and provide a timely written answer to person who made the complaint or grievance within ten(10) days. 4. If the investigation cannot be completed within ten (10) working days per 3 above, the person who made the grievance or complaint shall be notified, in writing, within fifteen (15) days where practicable after receipt of the original complaint or grievance and shall detail when the investigation should be completed. 5. If necessary, the grievance and a written copy of the subsequent investigation shall be forwarded to the CDBG-MIT MOD program for their further review and comment. 6. If appropriate,provide copies of grievance procedures and responses to grievances in both English and Spanish, or other appropriate language. TECHNICAL ASSISTANCE When requested, the County shall provide technical assistance to groups that are representative of persons of low- and moderate-income in developing proposals for the use of CDBG-MIT MOD funds. The County,based upon the specific needs of the community's residents at the time of the request, shall determine the level and type of assistance. PUBLIC OUTREACH EFFORTS The County shall provide for reasonable public notice, appraisal, examination and comment on the activities proposed for the use of CDBG-MIT MOD funds. These efforts shall include: 1. Provide for and encourage citizen participation,particularly by low and moderate income persons who reside in slum or blighted areas and areas in which CDBG-MIT MOD funds are proposed to be used; 2. Ensure that citizens will be given reasonable and timely access to local meetings, information, and records relating to an entity's proposed and actual use of CDBG-MIT MOD funds; 3. Furnish citizens information, including but not limited to: a) the amount of CDBG-MIT MOD funds expected to be made available b) the range of activities that may be undertaken with the CDBG-MIT MOD funds c) the estimated amount of the CDBG-MIT MOD funds proposed to be used for activities that will meet the national objective of benefit to low-and moderate-income persons d) if applicable, the proposed CDBG-MIT MOD activities likely to result in displacement and the entity's anti-displacement and relocation plan 4. Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed activities in an application to the state and, for grants already made, activities which are proposed to be added, deleted or substantially changed from the entity's application to the state. Substantially changed means changes made in terms of purpose, scope, location or beneficiaries as defined by criteria established by the state; and 5. These outreach efforts may be accomplished through one or more of the following methods: a) Publication of notice in a local newspaper—a published newspaper article may be used so long as it provides sufficient information regarding program activities and relevant dates; b) Notices prominently posted in public buildings and distributed to local Public Housing Authorities and other interested community groups; c) Posting of notice on the local entity website(if available); d) Public Hearing; or e) Individual notice to eligible cities and other entities as applicable using one or more of the following methods: • Certified mail • Electronic mail or fax • First-class (regular) mail • Personal delivery (e.g., at a Council of Governments [COG],meeting) PUBLIC HEARING PROVISIONS (IF APPLICABLE) If a public hearing is scheduled and conducted by a CDBG-MIT MOD applicant or recipient, the following public hearing provisions shall be observed: 1. Furnish citizens information, including but not limited to: (a) The amount of CDBG-MIT MOD funds available per application; (b) The range of activities that may be undertaken with the CDBG-MIT MOD funds; (c) The estimated amount of the CDBG-MIT MOD funds proposed to be used for activities that will meet the national objective of benefit to low-and moderate-income persons; and (d) The proposed CDBG-MIT MOD activities likely to result in displacement and the unit of general local government's antidisplacement and relocation plans required under 24 CFR 570.488. 2. Public notice of any hearings must be published at least seventy-two (72) hours prior to the scheduled hearing. The public notice must be published in a local newspaper. Each public notice MUST include the DATE, TIME, LOCATION and TOPICS to be considered at the public hearing. A published newspaper article may also be used to meet this requirement so long as it meets all content and timing requirements. Notices should also be prominently posted in public buildings and distributed to local Public Housing Authorities and other interested community groups. 3. Each public hearing shall be held at a time and location convenient to potential or actual beneficiaries and will include accommodation for persons with disabilities. Persons with disabilities must be able to attend the hearings and an applicant must make arrangements for individuals who require auxiliary aids or services if contacted at least two days prior to each hearing. 4. When a considerable number of non-English speaking residents can be reasonably expected to participate in a public hearing, an interpreter will be present to accommodate the needs of the non-English speaking residents. 5. County may conduct a public hearing via webinar if they also follow the provisions above. If the webinar is used to conduct a public hearing, a physical location with associated reasonable accommodations must be made available for citizens to participate so as to ensure that those individuals without necessary technology are able to participate. 6. If applicable, the locality must retain documentation of the hearing notice(s), attendance lists, minutes of the hearing(s), and any other records concerning the actual use of funds for a period of three years after the project is closed out. Such records must be made available to the public in accordance with Chapter 552, Government Code. Qt1Lh' _ s I ae ! a 1-E- Duane Peters, County Judge Date Brazos County EL CONDADO DE BRAZOS PLAN DE PARTICIPACION DEL CIUDADANO TEXAS GENERAL LAND OFFICE (GLO) PROGRAMA DE COMMUNITY DEVELOPMENT BLOCK GRANT MITIGACION DE METODO DE DISTRIBUCION (CDBG-MIT MOD) PROCEDIMIENTOS DE QUEJAS Estos procedimientos de queja cumplen con los requisitos del Programa de Recuperacion de Desastres (CDBG-MIT MOD)y los Requisitos de Gobiernos Locales del Codigo de Regulaciones Federales (CFR §570.486). Los ciudadanos pueden obtener una copia de estos procedimientos en el condado de Brazos, 200 S. Texas Ave, Ste 332, Bryan, Texas 77803, (979) 361-4102 durante las horas de negocio. A continuacion se presentan los procedimientos formales de quej as y quejas en relacion con los servicios prestados en el marco del proyecto (s) CDBG-MIT MOD. 1. Una persona que tenga una queja o queja acerca de cualquier servicio o actividad con respecto al(los)proyecto (s)CDBG-MIT MOD, si se trata de un proyecto (s) CDBG-MIT MOD propuesto, en curso o terminado,presentar dicha queja o queja,por escrito al 200 S. Texas Ave, Ste 332, Bryan, Texas 77803 o puede llamar a(979) 361-4102. 2. Una copia de la queja o queja sera transmitida por el Juez del condado a la entidad que es el sujeto de la queja o queja y al Abogado del condado dentro de los cinco (5) dias habiles despues de la fecha de la queja o queja fue recibida . 3. El Juez del Condado completara una investigacion de la queja, si es factible, y proporcionara una respuesta escrita a tiempo a la persona que hizo la queja o quej a dentro de diez(10) dias. 4. Si la investigacion no puede completarse dentro de los diez (10) dias habiles por no. 3 anterior,la persona que hizo la quej a o queja sera notificada por escrito dentro de los quince (15)dias cuando sea posible despues de recibir la queja o queja original y detallara cuando debe concluirse la investigacion. 5. Si es necesario, la queja y una copia escrita de la investigacion posterior seran enviadas al programa CDBG-MIT MOD para su revision y comentario. 6. Si es apropiado, proporcione copias de los procedimientos de quejas y respuestas a las quejas en ingles y espanol,u otro idioma apropiado. ASISTENCIA TECNICA Cuando se le solicite, el condado proporcionara asistencia tecnica a grupos que sean representativos de personas de ingreso bajo o moderado en el desarrollo de propuestas para el use de fondos de CDBG-MIT MOD. El condado,basado en las necesidades especificas de los residentes de la comunidad en el momento de la solicitud, determinara el nivel y tipo de asistencia. ESFUERZOS PUBLICOS El condado proporcionara un aviso publico razonable, evaluacion, examen y comentario sobre las actividades propuestas para el uso de fondos de CDBG-MIT MOD. Estos esfuerzos incluiran: 1. Proveer y fomentar la participacion ciudadana, en particular por personas de ingresos bajos y moderados que residen en areas de tugurios o areas deterioradas y areas en las cuales se proponen utilizar fondos de CDBG-MIT MOD; 2. Asegurar que los ciudadanos tendran acceso razonable y oportuno a las reunions locales, informacion y registros relacionados con el uso propuesto y real de fondos de CDBG-MIT MOD por parte de la entidad; 3. Proporcionar informacion a los ciudadanos, incluyendo,pero no limitado a: a) la cantidad de fondos CDBG-MIT MOD que se espera esten disponibles b) la gama de actividades que se pueden emprender con los fondos CDBG-MIT MOD c) el monto estimado de los fondos CDBG-MIT MOD que se propone utilizar para actividades que cumplan el objetivo nacional de beneficio para personas de ingresos bajos y moderados d) si procede, las actividades propuestas de CDBG-MIT MOD que puedan resultar en desplazamiento y el plan de desplazamiento y deslocalizacion de la entidad 4. Proporcionar a los ciudadanos un aviso anticipado razonable y la oportunidad de comentar sobre las actividades propuestas en una solicitud al estado y, para las subvenciones ya realizadas, actividades que se proponen agregar, eliminar o cambiar sustancialmente de la aplicacion de la entidad al estado. Cambios sustanciales significa cambios hechos en terminos de proposito, alcance,ubicacion o beneficiarios segun to definido por los criterios establecidos por el estado; y 5. Estos esfuerzos de divulgacion pueden lograrse a traves de uno o mas de los siguientes metodos: a) Publicacion de un aviso en un periodico local: se puede utilizar un articulo de periodico publicado siempre que proporcione informacion suficiente sobre las actividades del programa y las fechas pertinentes; b) Avisos destacados en edificios publicos y distribuidos a las Autoridades Locales de Vivienda ya otros grupos comunitarios interesados; c) Publicacion de aviso en el sitio web de la entidad local (si esta disponible); d) Audiencia publica; o e) Notificacion individual a ciudades elegibles y otras entidades segun sea aplicable usando uno o mas de los siguientes metodos: • Correo certificado • Correo electronico o fax • Correo de primera clase (normal) • Entrega personal (por ejemplo, en una reunion del Consejo de Gobiemos [COG] DISPOSICIONES PARA LA AUDIENCIA PUBLICA(SI ES APLICABLE) Para cada audiencia publica programada y conducida por un solicitante o receptor de CDBG-MIT MOD, se observaran las siguientes disposiciones de audiencia publica: 1. Proporcionar a los ciudadanos informacion, que incluye pero no se limita a: a) La cantidad de fondos de CDBG-MIT MOD disponibles por solicitud, b) El rango de actividades que se pueden realizar con los fondos de la CDBG-MIT MOD; c) El monto estimado de los fondos de CDBG-MIT MOD propuestos para ser utilizados en actividades que cumpliran el objetivo nacional de beneficiar a las personas de ingresos bajos y moderados; y d) Las actividades propuestas de CDBG-MIT MOD que probablemente resulten en desplazamiento y la unidad de los planes generales de antidesubicacion y reubicacion del gobierno local requeridos bajo 24 CFR 570.488 2. El aviso publico de cualquier audiencia debe ser publicado por lo menos setenta y dos (72) horas antes de la audiencia programada. El aviso publico debe ser publicado en un periodico local. Cada aviso publico DEBE incluir la FECHA,TIEMPO,LOCALIZACION y TEMAS a ser considerados en la audiencia publics. Un articulo de periodico publicado tambien puede usarse para cumplir este requisito, siempre y cuando cumpla con todos los requisitos de contenido y tiempo. Los avisos tambien deben ser destacados en los edificios publicos y distribuidos a las Autoridades Locales de Vivienda ya otros grupos comunitarios interesados. 3. Cada audiencia publica se celebrara en un momento y lugar conveniente para los beneficiarios potenciales o reales e incluira alojamiento para personas con discapacidades. Las personas con discapacidades deben ser capaces de asistir a las audiencias y el solicitante debe hacer arreglos para las personas que requieren ayudas auxiliares o servicios si se ponen en contacto por lo menos dos dias antes de cada audiencia. 4. Cuando un numero significativo de residentes que no hablan ingles puede ser razonablemente esperado para participar en una audiencia publica, un interprete estara presente para acomodar las necesidades de los residentes que no hablan ingles. 5. El condado puede conducir una audiencia publica via webinar si tambien siguen las disposiciones anteriores. Si el seminario web se utiliza para llevar a cabo una audiencia publica, debe ponerse a disposicion de los ciudadanos un lugar fisico con adaptaciones razonables asociadas para garantizar que los individuos sin la tecnologia necesaria puedan participar. 6. Si es aplicable, la localidad debe conservar la documentacion de los avisos de audiencia, las listas de asistencia, las actas de las audiencias y cualquier otro registro referente al use real de los fondos por un periodo de tres anos despues del cierre del proyecto. Dichos registros deben ponerse a disposicion del publico de conformidad con el Capitulo 552, Codigo del Gobiemo. as acDa4-1- Duane Peters, Juez de Condado Date El Condado de Brazos UNIFORM POLICY BRAWS COUNTY Cs:1 Health&Wellness Clinic's x. Brazos County Health & Wellness Clinic Policy Number: 020 Policy Subject: UNIFORM POLICY Origination Date: 01/2018 Department: Health & Wellness Reviewed: 05/10/2024 POLICY: All employees will dress in attire appropriate to the assigned duties. General Guidelines: A. Only uniforms supplied by Brazos County may be worn during working hours. B. Employees are allowed to wear jeans with their Brazos County Health & Wellness T-shirt on Fridays and other designated days (to be announced as scheduled). Uniform Issuance: A. When an employee is assigned to a position which has been designated as requiring a uniform, the Medical Manager will authorize the issuance of uniforms to the employee. B'. The Medical Manager will determine the number of uniforms to be issued.. Care and Maintenance of Uniforms: A. Employees are personally responsible for their uniforms. It is the responsibility of the employee to tag uniform items that need to be repaired or replaced. Name Badges: A. The county will provide clip-on identification cards for the identification of all employees. B. Identification badges will be issued to all employees by Human Resources. C. For the purpose of security or safety, all employees within this department must wear a name badge. Termination of Employment: A. When an employee terminates with the County or is transferred into a position of which wearing a uniform is not required, the employee must return all uniform items to their immediate supervisor no later than the date of termination or reassignment. B. When an employee terminates employment with the County, the employee must return his/her identification name badge, uniforms, and keys to the immediate supervisor or Human Resources. C. Issued uniforms and/or items not returned at the time of termination will result in a payroll deduction from the employee's last paycheck to cover the cost of the missing uniforms and/or uniform items. Policy Violation and Revision: A. An employee who does not wear the uniform specified, without a reason acceptable to the Medical Manager, will result in employee being asked to use employee's own personal time to change into approved attire. B. Employees may not wear uniforms in any capacity other than when they are performing official business for the county. aoa4 Approved by County Judge Date Page 2 ,y tires;. {.p):O r vim: Human Resources Uniform Policy Uniforms may be provided to all Human Resources employees to wear as specified herein. There are to be no exceptions, substitutions, or additions to the uniform without the HR Director's prior approval. Uniformswill help provide a professional appearance and are intended to aid in the ease of identification of Brazos County Human Resources employees while conducting County business. Deviation from this uniform policy without the HR Director's prior approval is prohibited. 1. Brazos County Human Resources employees' uniforms shall be worn as follows: a. The Human Resources Department shall issue assigned uniformsthat may include, but not limited to, shirt, blouse, jacket, cardigan, etc. to Human Resources employees. b. Provided uniforms shall be kept clean and worn in a presentable manner. c. Provided uniforms shall not be worn when NOT at work,except for when traveling to and from work or work-related events. d. The employee is responsible for keeping the uniforms clean and well kept. e. Damage to assigned uniforms shall be repaired by the employee when feasible. If repair by the employee is not feasible,the uniform shall be retired, and new uniforms issued by the Human Resources Department. Employees are responsible for damage not caused by normal wear and tear while working. f. Employees shall return all assigned shirts in their possession to the Human Resources Department upon separation. 2. Human Resources employees will be issued uniforms to be worn during times designated by the HR Director to include training events,employee meetings,team activities,and other designated times deemed appropriate by the HR Director. 3. Provided uniforms are to be worn with appropriate bottoms, such as clean blue jeans (no holes), slacks, khakis, skirts, etc. If an employee does not follow the uniform policy, the employee may be asked by the HR Director to use employee time, go home, change to proper clothing, and return to work. 4. Any employee who does not wear their uniform items as specified, without a reason acceptable to the HR Director, may be subject to paying payroll taxes per the.Brazos County Auditor, on the issued uniform clothing. 1 )e� 6/ 2 /2.C7oZ1 Approved by County Judge Date DEFENSE LOGISTICS AGENCY Nt""f,,; DISPOSITION SERVICES `�t, `,A ; 74 WASHINGTON AVENUE NORTH y = BATTLE CREEK, MICHIGAN 49037-3092LEAR FOM, kt k 1/4.ej 'I Law Enforcement Support Office(LESO) Application for Participation/Authorized Screeners Letter (This form is for State/Local Law Enforcement Agencies(LEA)only) *indicates Required Fields SECTION 1: *Agency Name:iBrazOS County Sheriff's Office Originating Agency Identifier(ORI)tl:('rePoleable) ITX0210000 'Agency Physical Address: 1700 West Hwy 21 'city:l Bryan 'State:1TX I 'Zip Code: 77803 1'NCIC P.O.Box or Address(II different than above te.,ttunoil kktAar4 ( rA *Phone#: (979)361-4933 'Email: dviilarreal@brazosCOuntytx.gov i Nat:rnJll Is needed ter.utomne6 mum eetifatl°M. Agency MUST have at least 1 full-time officer to participate In the program.Indicate the number of compensated .Full time: 4 *Part-time: 4//4 officers with arrest and apprehension authority.Part-time field MUST be filled in:N/A,0 or-Is acceptable. RTD Screener-RTD Screeners MUST be employed by the aforementioned LEA.Individuals Identified below may request access to act as an authorized"RTD Screener"on behalf of this Law Enforcement Agency.Agency MUST have at least I RTD Screener.Enter"XXXXX"or"N/A"into all screener fields not used. Lieutenant 'David I Villarreal '#1 'Official Title/Rank 'First Name 'Last Name ldviliarreal@brazoscountybc.gov j(979) 361-4933 IN/A 'Email 'Phone Number POC(Aircraft/Small Arms/Vehicle) Deputy I Dillon Donaldson #2 'Official Title/Rank 'First Name 'Last Name ddonaldson@brazoscountytx.gov —1 (979)361-4931 N/A 'Email 'Phone Number POC(Aircraft/Small Arms/Vehicle) !Deputy Daniel .... IWagnon #3 *Official Title/Rank 'First Name 'Last Name Idwagnon@brazoscountybc.gov (979) 361-4926 !N/A 'Email 'Phone Number POC(Aircraft/Small Arms/Vehkle) Lieutenant IJustin Marinari #4 'Official Title/Rank 'First Name 'Last Name Ijmarinari@brazoscountytX.gov (979)361-4880 N/A 'Email 'Phone Number POC(Aircraft/Small Arms/Vehicle) XXXX XXXX � XXXX #5 'Official Title/Rank 'First Name 'last Name .... [XXXX 1XXXX *Email 'Phone Number POC(Aircraft/Small Arms/Vehicle) XXXX XX. 1 XXXX #6 'Official Title/Rank 'First Name 'Last Name XXXX ]XXX X 'Email 'Phone Number POC(Aircraft/Small Arms/vehicle) XXXX •XXXX XXXX #7 *Official Title/Rank 'First Name 'Last Name XXXX — XXXX 'Email •'Phone Number POC(Aircraft/Small Arms/Vehicle) Page 1 of 2 Version:November 2022 SECTION 2: RESERVED FOR LAW ENFORCEMENT AGENCY USE ONLY Law Enforcement Agency/Activity-The LE50 Program defines this as a Governmental agency/activity whose primary function is the enforcement of applicable Federal,State and Local laws and whose compensated Law Enforcement officers have the powers of arrest and apprehension. I certify that my agency meets the definition of a"Law Enforcement Agency/Activity"as described above.I certify that all information • contained in this application is valid and accurate:I understand that I must provide my State Coordinator an application to update my agency ' i LJ participant information if the following information changes:a)Chief Law Enforcement Official(CLEO)changes,b)Agency physical address changes,c)RTD Screener additions/deletions,d)that my agency is abiding by the current version of the LESO approved State Plan of Operation(SPO) and any SPO Addendum(s)and e)that my agency has a signed copy of the SPO and any SPO Addendum(s)on file. © I am signing this document as the CLEO of this law enforcement agency. *(Check only one): In my official position or as Acting/Interlm,I am authorized to sign documents on behalf of the CLEO for this agency.If checked, Lplease provide appropriate documentation(i.e.,current department policy,agency memorandum or other suitable documentation that provides such signature authority to the individual holding that official position). By signing this application,I certify that my Agency will comply with U.S.Code 2576a for all controlled property,which states;With the authorization of the relevant local governing body or authority,that my agency has adopted publically available protocolsfor the appropriate use of controlled property,the supervision of such use,and the evaluation of the effectiveness of such use,including auditing and accountability policies;and that it provides annual training to relevant personnel on the maintenance;sustalnment,and appropriate use of controlled property.f certify under penalty of perjury that the foregoing is true and correct.Making a false statement may result In judicial actions or prosecution under 18 USC§1001. !Sheriff 'iWayne l Dicky .. 'TITLE •PRINTED IRST N E: ''PRINTED LAST NAME: Iwdicky@brazoscountytx.gov EMAIL. 'SI SECTION 3. _ RESERVED FOR STATE COORDINATORS OFFICE USE ONLY By signing this application,I certify that as the State Coordinator/State Point of Contact,i have determined that:a)the agency meets the definition of a"Law • Enforcement Agency/Activity"as described in Section 2,b)that all Information contained in this application is valid and accurate,c)that the LEA is abiding by the current version of the LESO approved State Plan of Operation(SPO)and any SPO Addendum(s)and d)that the LEA has a signed copy of the SPO and any SPO Addendum(s)on file, _.. *PRINTED NAME FIRST&LAST *SIGNATURE 'DATE SECTION 4: RESERVED FOR LESO USE ONLY NOTICE FOR OLA DISPOSITION SERVICES PERSONNEL Regulatory guidance outlining Screener Identification and Authorization must be accomplished in accordance with DOD 4160.21-M,Volume 3,Enclosure 5,Section 3(k).In accordance with the aforementioned reference,the LESO Program authorizes the individuals identified in Section 1 of this form to screen excess property at your facilities as authorized participants in the LESO Program.This authorized Screener letter supersedes all previously issued screener letters for this Law Enforcement Agency/Activity and is valid only on or after the date signed by authorized LESO signatory,Only two individuals authorized to screen per visit;however,additional personnel may assist receiving material previously screened and approved for transfer. 'This agency is authorized to screen items via the LESO Program under authorized Agency DODAAC, LESO_Notes... _.. r • ` l 'Screener letter is valid one year from this date.Note:After one year 'SIGNATURE from the LESO signatory date,the screener letter is no longer valid. LEAs may request a new'screener letter through their SC/SPOC. Page 2of1, Version:November 2022 • State Plan of Operation (SPO) between: The State of Texas and the (State/Untied Slates Territory) Brazos County Sheriffs Office _ Law EnforcentenlAgencv(LEA) 1).PURPOSE This State Plan of Operation(SPO)is entered into between the State/United States(U S)Territory and:Law Enforcement Agency(as identified above),to set forth the teens and conditions which will be binding • on the parties with respect to Department of Defense(DoD)excess personal property conditionally transferred pursuant to 10 USC § 2576a, in order to promote the efficient, expeditious transfer of property and to ensure accountability of the same. 2) AUTHORITY The Secretary of Defense(SECDEF) is authorized by 10 USC §2576a to transfer to Federal and State Law.Enforcement Agencies(LEAs),personal property that is excess to the needs of the DoD,including small arms and ammunition,:that the Secretary:determines is suitable to be used by such agencies in law. enforcement activities, 'with preferences :for counter-drug/counter-terrorism, :disaster related emergency preparedness or border security activities, under such terms prescribed by the Secretary: The SECDEF has delegated program management authority to the DLA: The DLA Disp Svcs LESO administers the:program in' accordance with(lAW) 10 USC § 2576a, 10 USC §280, DoDM 4160.21 and DLAI 4140 11. The DLA defines "law enforcement activities" as activities performed by governmental agencies whose primary function is the enforcement of applicable federal, State, and local laws and whose compensated law enforcement officers have powers of arrest and apprehension 3) GENERAL TERMS AND.CONDITIONS "DoD excess personal property' also known as "items "equipment","program property",or":property" "DLA Disposition Services Law Enforcement Support Office also known as "1033 Program",""LESO Program", "the program", or "LESO":"State or'U.S.-Territory" also known as :"the: State "State Coordinator (SC)", "State Point of Contact (SPOC)", or "SCISPOC". "Law Enforcement Activities'' also known as "agencies in law enforcement activities", "Law,Enforcement Agency (LEA)',"program ' " r ram : or"State/LEA". a) Property made available under this agreement is not for personal use and is for the use of authorized program participants only.:All requests for.property shall be based:on bona fide law enforcement requirements. • Authorized participants who receive property from the program will not loan, donate, or otherwise provide property to other groups or entities (i.e., public works, county garage, schools, etc.)that are not otherwise authorized to participate in the program.:Property will not be obtained by program participants for the purpose of sale,lease,loan,personal use,rent,exchange,barter,transfer,or to secure a loan.To receive such property, on an annual basis the LEA shall certify that they have: i)Obtained authorization of the relevant local governin body authority(i.e. city council,ma or,etc.). ii) Adopted publicly available protocols for the appropriate use of controlled property, the supervision, and the evaluation of the effectiveness of such use, including auditing and accountability policies.. iii) Annual training in place and provides it to relevant personnel on the maintenance, sustainment,and appropriate use of controlled property, including respect for the rights of citizens under the Constitution of the U S and de-escalation of force. b) All costs associated with the transportation, turn.in, transfer, repair, maintenance,,insurance, disposal, repossession of other expenses related to property,are the sole responsibility of the LEA The LEA shall also be responsible to reimburse the U.S Government (USG) for costs incurred in retrieving and/or repossessing property impermissibly transferred by the LEA to unauthorized participants. Page 1 of 14 lie;ston-Febraai y 2021 c) The LEA will maintain and enforce regulations designed to impose adequate security and accountability measures for controlled property to mitigate the risk of loss or theft of.property. Program participants shall implement controls to ensure property made available under this agreement is used for official law enforcement use only.The State/LEA shall take appropriate administrative and/or disciplinary action against individuals that violate provisions of the;Memorandum of Agreement (MOA) between the Federal Government and the State/U.S.Territory and/or this SPO, including unauthorized use of property. d) All property transferred to the LEA via the program is on an as-is,where-is basis. e) LESO reserves the right to recall property issued to a LEA at any time. f) General use of definitions/terms: i) Demilitarization(DEMIL code)-a code assigned to DoD property that indicates the degree of required physical destruction,identifies items requiring specialized capabilities or procedures,and identifies items which do not require DEMIL but may require Trade Security Controls (TSC). Program participants are not authorized to conduct physical demilitarization of property. ii) "Controlled property"-items with a DEMIL code of B, C, D, E, F,G,and Q(with an Integrity Code of"3 Title and ownership of controlled property remains with the DoD in perpetuity and will not be relinquished to the LEA. When a LEA no longer has a legitimate law enforcement use for controlled property,they shall notify the LESO and the property will be transferred to another program participating LEA(via standard transfer process)or returned to DLA Disp Svcs for disposition. in)"Non-controlled"_property"-items with a DEMIL code of A or Q (with an Integrity Code of 6'); These items are conditionally transferred to the LEA and will remain on LEA accountable inventory for one year from the ship date.:However, after one year from the ship date, DLA will relinquish ownership and title for the property to the LEA without issuance of further documentation. During this one year period,the LEA remains responsible for the accountability and physical control of the property and the LESO retains the right to recall.the property. Participants should return any property in this one year period that becomes excess to their needs or they otherwise determine is not serviceable. (1) The LEA receives title and ownership of DEMIL "A" and "Q6" property as governmental entities: Title and ownership of this property does not pass from DoD to any private individual or LEA official in their private capacity. Such property shall be maintained and ultimately disposed of IAW provisions in State and local laws that govern public property. (2) Sales/gifting of DEMIL"A"and"Q6"property after one year from the ship date inconsistent with State/local law may constitute grounds to deny future participation in the program (3) After one year from ship date, DEMIL:"A"and"Q6"property may be transferred,cannibalized for usable parts,sold,donated,or scrapped. (4) Once the property is no longer on the LEA accountable inventory, the property is no longer. subject to the annual physical inventory requirements and will not be inventoried during a LESO Program Compliance Review(PCR). g) All physical transfers of property require LESO approval. Program participants will not physically transfer property until the LESO approval.'process is complete. Program participants may request their SC/SPOC approval to temporarily conditionally loan property to another program participant(if mission requires). If the SC/SPOC approves the temporary conditional loan,it shall be done using an acceptable Equipment Custody Receipt(ECR).At the end of the temporary conditional loan,the item(s)shall be returned to the.original LEA for accountability.All requests for conditional loans will be based on bona fide law enforcement requirements.: Page 2 of 14 Version-February 2021 h) The program may authorize digital signatures on required program documentation. i)The LEA is not required to maintain insurance on controlled property,aircraft or other property with special handling requirements that remain titled to DoD. However,the LEA will be advised that if they elect to carry. . insurance and the insured property is on the program inventory at the time of loss or damage,the recipient will submit a check made payable to DLA for insurance proceeds received in excess of their actual costs of acquiring and rehabilitating the property prior to its loss,damage, or destruction. 4) STATE PLAN OF OPERATION The State shall: a) Assist in training LEAs with enrollment, property requests,transfers,turn-ins,and disposal procedures.; b) Adhere to the requirements outlined in the MOA between the Federal Government and the State/U.S. Territory and ensure MOA amendments or modifications are incorporated into this SPO and program participants are notified and acknowledge responsibility to comply with changes. c) Submit a SPO to LESO that shall address procedures for determining LEA eligibility,allocation,. equitable distribution of property, accountability, inventory, training,and education, State-level internal PCRs, export control requirements, procedures for turn-in, transfer, and disposal and other responsibilities concerning property. d) Enter into written agreement with each LEA,via the LESO-approved SPO,to ensure program participants acknowledge the terms,conditions, and limitations applicable to property. This SPO must be signed by the current Chief Law Enforcement Official(CLEO)(or designee),the Civilian Governing Body Official(CGB)(or designee)and the current SC/SPOC. e) Provide program participants the following information: i) The LESO Program State POCs: State Coordinator(SC): Michelle.Farris,. State Point of Contact (SPOC): Rolando Ayala State Point of Contact (SPOC): John Riddick State Point of Contact(SPOC) Patricia Deaver ii) SC/SPOC Facility Information: Physical Mailing Address: 5805.N. Lamar Blvd .Bldg G Austin,Texas 78752 Email: TxLESOProgram@dps.texas.gov Phone Number:(5l2)424-7590 Website: httpsa/www.dps.texas.gov/section/texas-leso-program/texas-leso-program Hours of Operation: 7:OOAM—5:OOPM(CST) iii) Funding to administer the LESO Program at the State-level is provided via: The Governor of the State of Texas has appointed the Texas Department of Public Safety to conduct Page 3 of 14 Version-Februauy 2021 management and oversight of this program.All funding,and staffing will be provided by the Texas Department of Public Safety. 5) PROPERTY ACCOUNTING SYSTEM The State will maintain access to Federal Excess Property Management Information System(FEPMIS)(or current property accounting system),to ensure LEAs maintain property books,to include, but not limited to,transfers,turn-ins,and disposal requests from an LEA or to generate these requests at the State-level and forward all approvals to the LESO for action. The State will: a)Conduct quarterly reconciliations of State property records. b)Ensure at least one person per LEA maintains access to the property accounting system. Users may be "active"or"inactive"in the system,so long as they are registered. Ensure registered users are employees of the LEA. c)Ensure LEAs receive and account for property in the property accounting system within 30 days. 6) LESO WEBSITE The State shall access the LESO website for timely and accurate guidance, information, and links concerning the program and ensure that all relevant information is passed to the program participants.. The LEA shall access the Texas LESO website at https://www.dps.texas.gov/section/texas-leso-program/texas- leso-program, for timely and accurate guidance,information, forms and links concerning the program. 7) ANNUAL TRAINING 10 USC § 280 provides that the SECDEF, in cooperation with the U.S. Attorney General,shall conduct an annual briefing of law enforcement personnel of each State(including law enforcement personnel of the political subdivisions of each State). individuals who wish to attend are responsible for funding their own travel expenses.The briefing will include information on training, technical support, equipment,and facilities that are available to civilian law enforcement personnel from the DoD.The state shall provide program participants training material as discussed during the annual LESO training which includes information on property management best practices to include(but not limited to)searching for property,accounting for property on inventory, transfer and turn-in of property when it is no longer needed or serviceable. 8) ENROLLMENT The LESO shall establish and implement program eligibility criteria lA W 10 USG§ 2576a, DLA Instructions and Manuals and this SPO and retains final approval/disapproval authority for application packages forwarded by the State. Non-governmental law enforcement entities such as private railroad police, private security, private academies, correctional departments, prisons, or security police at private schools/colleges are not eligible to participate. Fire departments(by definition)are not eligible to participate and should be referred to the DLA Fire Fighter program administered by .USDA. Law enforcement agencies requesting program participation shall have at least one full-time compensated law enforcement officer. Program property may only be issued to full-time/part-time law enforcement officers. Non-compensated reserve officers .. are not authorized to receive property. State law enforcement training facilities/academies may be authorized to participate in the program given their primary function is the training of bona fide State/local law enforcement officers. Law enforcement training facilitieslacademies will be reviewed on a case-by-case basis.The State shall: a)Validate the authenticity of LEAs that are applying for program participation. Only submit to the LESO those application packages that the SCISPOC recommends/certifies are government agencies whose primary function is the enforcement of applicable federal,State,and local laws and whose compensated officers have the powers of arrest and apprehension. if the State forwards an unauthorized participant application package, this may result in a formal suspension of the State. b)Have sole discretion to disapprove LEA application packages in their State.The SC/SPOC should provide notification to the LESO when application packages are disapproved at the State-level. Page 4 of 14 Version-February 2021 c)Ensure that screeners listed in the application package are compensated employees of the LEA and are TCOLE certified peace officers. A screener may only screen property for two LEAs. Contractors may not conduct screening on behalf of a LEA.': d)Make recommendation on what constitutes a"full-time"or"part-time" law enforcement officer. e)Ensure LEAs update their account information annually,or as needed.This may require the.LEA to submit an updated application package.An updated application package shall be submitted for(but is not limited to) the following:a change in CLEO,the addition or removal of a screener,a change in the LEA physical address or contact information, etc. f) Provide the LEA a comprehensive program overview once approved by the LESO for enrollment. The overview will be done within 90-days of a LEA being approved to participate. The LEA shall: a) Submit an updated application packet annually to the Texas SC/SPOC office no later than June 30. Any time there is a change in personnel, CLEO, contact information etc, the LEA shall submit an updated application packet within 30 days of the change. b) Once approved for participation in the program,at least one of the LEA s authorized screeners must attend a mandatory training class within (6) months and prior to approval of property requests. The class will be conducted free of charge to the LEA and will be held at a location determined by the Texas SC/SPOC office. Screeners who may have been previously employed by and screeners for other.LEA's, may still be required to attend training as the training qualifies the LEA, not the individual. c) Upon completion of the mandatory training,at least one of the LEA's authorized screeners(preferably the one who completed the training), must create an account in the current property accounting system and maintain said account for the duration of the LEAs participation in the program, regardless if the LEA ever. receives property from the program: d) Failure to complete all parts of the{enrollment process listed above within (6) months of approval for participation,will result in the LEA being deactivated from the program. Once deactivated, an LEA may not apply for reactivation until the end of the following annual inventory cycle. e) LEA transfer of responsibility of program property assigned to the LEA. A change in CLEO, due to any reason,will not relinquish responsibility from the LEA for properly maintaining accountability of any and all assigned program property. If the new CLEO does not wish for his/her agency to continue participation in the program, the CLEO will notify the Texas SC/SPOC office in writing that they wish to return all assigned property,to their assigned Disposition Site and/or transfer it to another participating LEA and exit the program.. The new CLEO remains responsible for any and all assigned property until it is officially transferred or returned and the LEA's inventory is completely cleared. 9) PROPERTY ALLOCATION a)The LESO shall: ,. i) Upon receipt of a SC/SPOC validated request for property through the RTD.website, will review and give preference to requisitions indicating that the requested property will be used in the counter-drug, counter-terrorism,disaster-related emergency preparedness,or border security activities of the requesting LEA. Program participants that request vehicles used for disaster-related emergency preparedness,such as high-water rescue vehicles,should receive the highest preference. ii) Require additional justification for small arms,aircraft,ammunition,and vehicles and to the greatest Page 5 of 14 Version-Fehruary 2021 • extent possible,;ensure fair and equitable distribution of property based on current LEA inventory and justification for property. iii)Reserve the right to determine and/or adjust.allocation limits,to include the type,•quantity and location of property,allocated.to the LEA. Generally,no more than one item (per part-time/full tine officer)will be allocated. Quantity exceptions may be granted by'the on a case-by-case basis based on the justification provided by the LEA.Currently,the following allocation limits apply: (1) Robots one(of each type)for every ten.officers(full-time/part-time) (2) High Mobility Multipurpose.Wheeled Vehicle:(HMMWV)/Up-Armored HMMWV(UAH• ) one vehicle for every three officers(full-time/part-time) (3) Mine Resistant Ambush Protected(MRAP)/Armored Vehicles:two vehicles per LEA. - (4) Small arms:-one(of each type)per officer(full time/part-time). (a) LESO may authorize over allocations of small arms in preparation forinevitable scenarios, . • i.e. training, equipment downtime'(damage, routine maintenance, inspections) or.other law enforcement needs.The•chart below is the standard for small arms acceptable over-allocations: • Small ArmsAcceptable All t - • F �Over oca ions #of Officers #bytype 110 • 2.or less 11-25. ::: • 3 or less: • 26-100 5 or less 101=299:':: .:S or less • 300 or more 10 or less (b) In instances where small-arm allocation amounts exceed the"acceptable over-allocation" levels,:the LESO will coordinate with States to verify accuracy of the•officer count. If small arm allocation still beyond acceptable levels, LESO may authorize one.of the followin• g: 1)an exception-to policy,2)a transfer,or 3)a turn-in. b) The l-State•sha 1. i)•Assist the LEA in the use of electronic screening of property via the RTD website and shall access the:: RTD website a:minimum of once daily (Monday-Friday) to review and process LEA requests for property Property justifications shall be'validated to ensure.they meet the;intent of•10 USC § 2576a as. suitable:for use by agencies in.law enforcement activities. Prior to approving a request or transfer:-review the LEAs'property allocation report to prevent over allocation. ii) Upon receipt of a valid LEA request for property, provide a recommendation to the:LESO on the preference to be given to :these requisitions for .property that will be used in..counter-drug, counter-terrorism, disaster-related emergency-preparedness or; border.secur.ity activities of the recipient; agency. Requests for vehicles'used for disaster-related emergency.preparedness,•such as high water rescue.vehicles,should`receive;the*highest preference. The'State:shall consider!the fair:and equitable distribution of property based on current LEA inventory and LEA.justifications for property :The State'. shall ensure the type and uantit of prOperty being requested requested by LEAs is reasonable and justifiable given the number of officers (full-time/part-time) and prior requisitions•for similar items they have received (both controlled:and non-controlled property).Generally,no more than one of any item per officer(full•.,: time/part-time)will be-allocated. Page 6 of 14 •.: Version-FeM ual y 2021 c)The LEA shall: i) Ensure that the individual who will be screening for property and submitting requests on behalf of the. LEA, has completed the mandatory training and has a full understanding of the allocation limits, justification requirements and forms utilized for all requests. ii) Ensure that at least one person maintains access to and understands the use of the property accounting system as long as the LEA is an active participant in the LESO program: iii) Ensure that the individual responsible for managing the property accounting system,notifies the Texas SC/SPOC office of any property that is damaged upon receipt or is missing quantities that were :requested, so that an immediate adjustment may be made prior to receipt being made in the property accounting system. 11) PROPERTY MANAGEMENT Certain controlled equipment shall have a documented chain of custody (i.e.an acceptable ECR),including a signature of the recipient.Controlled property requiring an ECR:small arms (including parts and accessories), aircraft,vehicles, optics, and robots. It is encouraged to utilize ECRs for all controlled property. LEAs may request cannibalization on aircraft or vehicles. Cannibalization requests shall be submitted to the State for review. Cannibalization must be approved by the LESO,prior to any cannibalization actions.The cannibalized end item shall be returned to DLA Disp Svcs within the timeframes determined by the. LESO. a)Aircraft-Aircraft will not be obtained by LEAS for the purpose of sale, lease, loan, personal use, rent, exchange,barter,transfer,or to secure a loan and shall be reported to the LESO at the end of their useful life. All aircraft are considered controlled property,regardless of DEMIL code. Aircraft that are no longer needed or serviceable shall be reported to the General Services Administration (GSA) for final disposition by the LESO Program Aircraft Specialist. b)Vehicles-Program participants that request vehicles used for disaster-related emergency preparedness,such as high-water rescue vehicles, should receive the highest preference. Vehicles will not be obtained by LEAs for the purpose of sale, lease, loan, personal use, rent, exchange, barter, transfer, or to secure a loan and vehicles that are considered controlled property will be returned to DLA Disp Svcs at the end of their useful life. DLA Disp Svcs Field Activity/Site will identify qualifying DEMIL A or Q6 vehicles and may issue (upon LEA request)a Standard Form (SF)SF-97 to the LEA upon physical transfer of the vehicle.The LEA may modify the vehicle during the one year conditional transfer period. c)Ammunition-LESO will support the U.S. Army(USA), in allocating ammunition to program participants: Ammunition obtained via the program will be for training use only. At the time of request, the LEA will certify in writing that the ammunition will be used for training use/purposes only. The USA will issue approved transfers directly to the LEA..The LEA is responsible for funding all packing, crating, handling,' and shipping costs for ammunition. The LEA will make reimbursements directly to the USA: Ammunition will not be obtained by LEAs for the purpose of sale,lease,loan,personal use,rent,exchange,barter,transfer, or to secure a loan.Ammunition obtained via the program shall not be sold.Ammunition will be treated as a consumable item and not tracked iii any DLA inventory system or inspected during PCRs.:LESO shall track and maintain necessary records of ammunition that has been transferred to LEAs and will post all requests. approvals, and denials on the LESO public website: d).Small arms: i) Small arms will not be obtained by LEAs for the purpose of sale, lease, loan, personal use, rent, exchange, barter,transfer,or to secure a loan and shall be returned to DLA Disp Svcs at the end of their useful life. Cannibalization of small arms is not authorized. Page 7 of 14 Version-February 2021 Temporary modifications to Small arms are authorized;permanent modifications to small arms are not. authorized(i.e. drilling holes in the lower receiver of a small arm). In cases of temporary modifications, all parts are to be retained and accounted for in a secured location under the original serial number for the small arm until final disposition is determined. If the modified small arm is transferred to another LEA. all parts will accompany the small arm to the receiving LEA. iii)Small arms will be issued utilizing an acceptable ECR which obtains certain information about the property being issued to include(but is not limited to)the signature of the law enforcement officer who is accepting responsibility for the small arm(s),the serial number of the small arm,the date in which the law enforcement officer took possession of the small arm,etc. iv) Small arms that are not carried on an officer's person or in the officer's immediate physical vicinity will be secured using "two levels of physical security". Two levels of physical security meaning two distinct lockable barriers, each specifically designed to render a small arm inaccessible and unusable to unauthorized persons. Lockable barriers meeting this description may be either manual or electronic. v) Program participants no longer requiring program small arm(s)shall request authorization to transfer the small arm to another participating LEA or request authorization to turn-in/return the small arm. Transfers and turn-in requests shall receive final approval from the LESO;small arms will not physically move until the LESO provides official notification that the approval process is complete. When turning-in small arms to Anniston Army Depot,the LEA shall follow LESO turn-in guidance. vi) Local destruction(DEMIL)of small arms is not authorized vii) Lost,Stolen or Destroyed(LSD) small arms: (1) Program participants with multiple instances of LSD small arms in a five-year window will be, assessed by DLA Disp Svcs to determine if a systemic problem exists IAW.DLA14140.11. (2) DLA OIG investigations may be initiated if small arms are improperly disposed of or become LSD while in program inventory..The LEA may be required to reimburse DLA the fair market value of the small arms when negligence, willful misconduct, or a violation of the.MOA between the Federal Government and the State/U.S.Territory and/or this SPO is confirmed at the conclusion of .. the Financial Liability Investigation of Property Loss(FLIPL). (a) Reimbursement will be within 60-days of the completion of the FLIPL. (b) Title will never transfer to the recipient regardless of the status of the small arm. c Payments due to DLA Disp Svcs,based upon findings of the FLIPL,maybe paid byone O Y P P g of three methods: 1)credit card via pay.gov,2)cashier/business check,or 3)wire transfer. (3) In instances of LSD small arm recovery, DoD retains title in perpetuity and the small arm shall be immediately relinquished/surrendered back to the program. 11) PROGRAM COMPLIANCE REVIEWS(PCR) a)The LESO shall; i) Conduct PCRs to ensure that the SC/SPOC, and all LEAs within a State are compliant with the terms and conditions of the program as required by 10.USC§2576a,the MOA between the Federal Government and the State/U.S. Territory and/or this SPO and any DLA Instructions and manuals regarding the. Page 8 of 14 Version-February 2021, program. PCRs are conducted to ensure property accountability, program compliance, and program eligibility. ii) Conduct PCRs for participating States every 2 years,providing training to the State/LEA as needed. iii) Reserve the right to conduct no notice PCRs,or require an annual review,or similar inspection,on a more frequent basis for any State/LEA, iv) Intend to physically inventory 100%of property selected for review at each LEA during a PCR The use of ECRs in lieu of physical inspection is discouraged during PCRs.Extensive use of the ECR(without prior coordination with LESO) may result in anon-compliance finding during the PCR. v) Intend to review as much property as possible during a PCR. (I) The goal is to review 20%of a State's overall small arms inventory. (2) The goal for inventory selections (at LEAs selected for review) is 15% of an LEAs general property to include non-controlled property.(DEM1L code A and Q6). vi)Select LEAs not visited during the last three regularly scheduled PCR cycles(as applicable). vii) Recommend corrective actions(which may include suspending a State/LEA from program participation) for findings of non-compliance identified during a PCR. (I) The LESO shall issue corrective actions (with suspense dates) to the State, which will identify what is needed to rectify the identified deficiencies within the State/LEA. (2) If the State/LEA fails to correct identified deficiencies within the LESO suspense dates, the LESO may move to restrict,suspend, or terminate the State/LEA from program participation. (3) States found non-compliant for a PCR will be suspended for a minimum of 60-days and will not be reinstated until the State successfully passes a LESO-conducted PCR., viii) .Ensure the State/LEA understand that property shall be transferred to a participating agency with SC/SPOC and LESO approval or returned to DLA.Disp Svcs when no longer needed or serviceable. b) The State shall: i) Assist the LESO as required,:prior to,during and upon completion of the PCR: ii) Assist in the coordination of the PCR daily schedule of events and forward the schedule to LEAs that have been selected for review. iii)Contact LEAs that have been selected for the PCR via phone, email or in person to ensure they are aware of the schedule and are prepared for the.PCR. iv)Receive inventory selections from the LESO and forward them to the selected LEAs.The State shall ensure the LEA physically gathers the selected property in a central location (to the greatest extent possible)which will allow the LESO to physically inventory the property efficiently during the PCR. v) Coordinate the use of any ECR with the LESO prior to the PCR: vi) Ensure LEAs understand property shall be transferred to a participating agency with SC and LESO approval or returned to DLA Disp Svcs when deemed no longer needed or serviceable:' Page 9 of 14 Version-February 2021 vii) Conduct State-level (internal) PCRs of participating LEAs to ensure property accountability, program compliance and program eligibility utilizing a PCR checklist provided by the LESO, or equivalent(for uniformity purposes). (I) Ensure a State-level(internal)PCR of at least 8%of LEAs with program inventory is completed annually(3%of which will be focused on program participants with no controlled property). Results of the State-level(internal)PCR will be kept on-file with the State. Documentation shall be provided to the LESO:for each LEA that received a State-level PCR. (2) The State-level(internal) PCR will include, at minimum: (a)A review of the dually-signed SPO,ensuring it is uploaded to the property accounting system: (b) A review of the LEA application package to confirm authenticity and eligibility,of the LEA. (c)An inventory of property selected for review at each LEA. (d)A review of each selected LEA tiles for any of the following which may include turn in/transfer DD Form 1348-1A, ECR,small arm documentation, FLiPL documents, exception to policy letters,approved cannibalization requests,or other pertinent documentation as required. (3) Request that.the LESO restrict, suspend or terminate an LEA based on findings during State level:.internal PCR or due to non-compliance with terms of the,MOA between the Federal Government and the State/U.S.Territory and/or this SPO, DLA Instruction/Manual or any statute or regulation regarding the program. (4) Notify the LESO and initiate an investigation into any questionable activity or action involving property issued to a LEA that comes to the attention of the.State and is otherwise within the authority of the Governor/State to investigate. Upon conclusion of any such investigation, take appropriate action and/or make appropriate recommendations on restriction,suspension,or termination of the LEA to the LESO.The SC may suspend or terminate a LEA participation in the program at any time for non-compliance. c)The LEA shall i) Agree to comply with all requests and requirements pertaining to both a LESO PCR and an internal State PCR, including,but not limited to the following: 1) Ensuring all program property and files that are requested to be seen by either the LESO or SC/SPOC,are available on the date/time selected. 2) Ensuring all program property is laid out in an orderly fashion and easily accessible by the LESO or SC/SPOC. . 3) Coordinate the use of any ECR with the LESO or SC/SPOC,prior to the PCR: 4) Notify the SC/SPOC,prior to the PCR,of any LSD property,so that adjustments may be made 5) Notify the SC%SPOC, prior to the PCR, of any property that will need to be seen at multiple locations;so that accommodations may be made ahead of the PCR date/time. Page 10 of 14. Version-Febriiai y 2021 13) ANNUAL PHYSICAL INVENTORY Each State/LEA is required to conduct an annual physical inventory of all property on the active property book andprovide certification in the property accounting system. DEMiL.:' p p. Y P PQ Y "A"':and"Q6'property:records will not be closed during the annual physical inventory period. In the State of Texas, the annual physical inventory and certification in the property accounting system process starts on July 1�'and must;be completed.by August 31 .The State shall: a)Provide training to LEAs to properly conduct the annual physical inventory and complete the certification of property in'the property accounting system b)Ensure an approved and current SPO is uploaded in the property accounting system for each LEA c)Validate the annual physical inventory certifications submitted by LEAs. d)Adhere to annual physical inventory.certification requirements as identified by the LESO Physical inventories and certification statements will be maintained on file IAW the DLA records schedule e)Annually certify property is utilized and is within allocation limits lAW the MOA between the Federal Government and the State/U.S.Territory and this SPO. f) Recommend suspension of program participants who fail to complete or submit the certified annual physical inventory The LEA shall: a)Ensure a physical, hands-on inventory of all assigned LESO property is conducted annually prior to certifying it in the electronic property accounting system b)Annually certify property is utilized and is within allocation limits LAW the SPO between the State of Texas and the participating LEA. c)Not certify any property that is found to be LSD and will notify the SC/SPOC'office immediately. d)Cornplete the electronic certification of all assigned inventory on or before August 31s'of every year 13) REPORTING LOST,STOLEN,OR DESTROYED(LSD)PROPERTY Any property identified as LSD on a LEA current inventory, shall be reported to the State/LESO A FLIPL (aka the DD Form 200) shall be submitted to the State/LESO for LSD property: Program participants agree to cooperate with,investigations into LSD.property by any federal,state, or local investigative body and, when requested,assist with recovery of LSD property. a)LSD controlled property shall be reported to the State/LESO within 24 hours Program participants may be required to provide their SC/SPOC additional documentation which may include(but is not limited to): I)Comprehensive police report,2)NC1C report/entry,and 3)Contact information for.the Civilian Governing Body(CGB)over the LEA involved,to include Title,Name, Email,and mailing address b)LSD property with a DEMIL code of"A"and"Q6'shall be reported to the State/LESO within 7-days. 14) RESTRICTION,SUSPENSION OR TERMINATION Program participants are required to abide by the terms and:conditions of this SPO.in order to maintain active program participation status.If a LEA fails to comply with any term or condition of the SPO, DLA Instruction or Manual, federal statute or regulation the LEA may be suspended terminated,or placed on restricted status Restriction,suspension,or termination notifications will Page 11 of 14 Version-Febi•uary 2021 be in writing and will..identify remedial measures required for reinstatement (if applicable). Suspension-A specified period in which an entire LEA is prohibited from requesting or receiving additional property through the program:Additional requirements may be implemented,to include the LEA requirement to return specifically identified controlled property. Suspensions will be for a minimum of 60-days. Termination-The removal of a LEA from program participation.The terminated LEA shall transfer or turn-in all controlled property previously received through the program at the expense of the LEA involved. Restricted Stares-A specified period in which a LEA is restricted from receiving an item or commodity due to isolated issues with the identified item or commodity: Restricted status may also include restricting a LEA from all controlled property. a) State termination-The SC/SPOC will coordinate with LESO to identify a realistic timeframe to complete the transfer or turn-in of all property.The LESO retains final authority to determine timeframe requirements. b) LEA termination-The SC/SPOC will coordinate.with LESO to identify a realistic timeframe to complete the transfer or turn-in of all property:The LESO retains final authority to determine timeframe requirements... c) In the event of a termination,the LEA will make every attempt to transfer the property of the terminated LEA to an authorized LEA,as applicable, prior to requesting a turn-in of the property to DLA Disp Svcs. In cases that require a repossession or turn-in of property, the LEA will bear all expenses related to the repossession,turn-in or transfer of property to DLA Disp Svcs.:. d)The State shall. i)Suspend LEAs for a minimum of 60-days in all situations relating to the suspected or actual abuse of property or requirements and/or repeated non-compliance related to the terms and conditions of this SPO. Suspension may lead to termination.The State shall also issue corrective action guidance to the LEA with suspense dates to rectify issues and/or discrepancies that caused the restriction, suspension, or termination.The State shall require the LEA to submit results on completed police investigations and/or reports on LSD property to include the LEA CAP. The LESO retains final discretion on reinstatement requests. Reinstatement to full participation from a restriction,suspension or termination is not automatic. ii) Initiate corrective action to rectify suspensions or terminations of the LEA for non-compliance to the terms and conditions of the program.The State shall also make contact (until resolved) with suspended LEAs to ensure corrective actions are rectified within required timeframes provided by.the LESO. .iii)Require the LEA to complete and submit results on::completed police investigations or reports regarding LSD property. The State will submit all documentation to LESO upon receipt. iv)Provide documentation to LESO when actionable items are rectified for the LEA. v) Request that the LESO suspend or terminate an LEA based upon their findings during State-level internal PCR or due to non-compliance with any term of this SPO,DLA Instruction/Manual or any statute or regulation regarding the program. vi)Notify the LESO and initiate an investigation into any questionable activity or. action.involving property issued to an LEA that comes to the attention of the State and is otherwise within the authority of the Governor/State to investigate. Upon conclusion of any such investigation, take appropriate action and/or make appropriate recommendations on restriction, suspension, or termination of the LEA to the LESO.The SC may revoke or terminate concurrence for LEA participation in the program at any time. vii) Provide written request to the LESO for reinstatement,of an LEA for full participation status at the conclusion of a restriction or suspension period. Written verification shall be provided that the SC/SPOC has validated the LEA CAP. Page 12 of 14 Version-Februcu y 2021 15) RECORDS MANAGEMENT The LESO, SC/SPOC,and LEAs participating in the program will maintain program records lA W the DLA records schedule. Records for property acquired through the program have retention controls based on the DEMIL code. Property records will be filed, retained,and destroyed 1AW/ DLA records schedule. Records may include, but are not limited to: DD Form 1348-1A for transfers, turn-ins, requisitions, Bureau of Alcohol,Tobacco, Firearms and Explosives(BATFE)Forms 5 and 10. 16) TRADE SECURITY CONTROL (TSC) and COMPLIANCE WITH EXPORT CONTROL REGULATIONS Items transferred to program participants,including DEMIL A and Q(with an Integrity Code of 6)property,may be subject to export control restrictions.Program participants shall comply with U.S.'export control laws and regulations if they contemplate further transfers of any property. Once title transfers, LEAs should consult with the Department of State(DoS)and Department of Commerce(DoC)export control regulators about the type of export controls that may apply to items, regardless of DEMIL code. Program participants may request a formal Commodity Classification from the DoC, Bureau of Industry and Security (BIS), or submit a general correspondence request to the DoS, Directorate of Defense Trade Controls. Information on managing exports of CCL items can be found at the U.S.DoC Bureau of Industry and Security website.Program participants shall notify all subsequent purchasers or transferees,in writing,of their responsibility to comply with U.S.export control laws and regulations. 17) NOTICES Any notices,communications,or correspondence related to this SPO shall be provided by email, the U.S.Postal Service(USPS),express service,or facsimile to the appropriate DLA office.The LESO may(from time to time) make unilateral modifications or amendments to the provisions of the MOA between the Federal Government and the State/U.S. Territory and/or this SPO. Notice of these changes will be provided to the State in writing.'Unless the State takes immediate action to terminate the MOA between the Federal Government and theState/U.S. Territory and/or this SPO,such modifications or amendments will become binding. In such cases, reasonable opportunity will (insofar as practicable) be afforded the LEA to conform to changes affecting their operations. 18) ANTI-DISCRIMINATION By signing or accepting property, the LEA pledges agreement to comply with provisions of the national policies prohibiting discrimination: 1)On the basis of race,color,or national origin,in Title VI of the Civil Rights Act of 1964(42 USC 2000d et seq.)as implemented by DoD regulations 32 CR Part 195, 2)On the basis of age, in the Age Discrimination Act of 1975 (42 USC 6101, et seq) as,implemented by Department of Health and Human Services regulations in 45 CFR Part 90 and 3) On the basis of handicap, in Section 504 of the Rehabilitation Act of 1973, P.L. 93-112, as amended by the Rehabilitation Act Amendments. of 1974, P.L.93-516 (29 USC 794),as implemented by Department of Justice(DoJ)regulations in 28 CFR Part 41 and DoD regulations at 32 CFR Part 56. These elements are the minimum essential ingredients for establishment of a satisfactory business agreement between the State and the DoD. 19) INDEMNIFICATION CLAUSE The LEA is required to maintain adequate liability insurance to cover damages or injuries to persons or property relating to the use of property issued under the program.Self-insurance by the LEA is considered acceptable`. The'USG assumes no liability for damages or injuries to any person(s)or property arising from the use of property issued under the program. It is recognized that State and local law generally limit or preclude the LEA from agreeing to open ended indemnity provisions.;However, to the extent permitted by State and local laws,the LEA shall indemnify and hold the USG harmless from any and all actions, claims, debts, demands,judgments, liabilities, cost,and attorney's fees arising out of,claimed on account of,or in any manner predicated upon loss of, or damage to property and injuries, illness or disabilities to, or death of any and all persons whatsoever, including members of the general public, or to the property of any legal or political entity.including States, local and interstate bodies, in any manner caused by or contributed to by the LEA, its agents,servants, employees, or any person subject to its control while the property is in the possession of, used by,or subject to the control of the LEA, its agents, servants, or employees after the property has been removed from USG control. Page 13 of 14 Version-February 2021 20) TERMINATION This SPO may be terminated by either party, provided the other party receives a thirty (30)day notice (in writing) or as otherwise stipulated by Public Law The undersigned`SC, CLEO and.CGB herebY y Y g p a rees to coin ! with all'provisions set forth herein and acknowledges that any violation of the terms and I ;. . conditions of this SPO may be grounds for immediate termination and:possible legal consequences, to'include pursuit of criminal prosecution if so warranted. 21) AGREEMENT OF PARTIES The parties below agree to ente.r this agreement as of the last date below Governor-appointed SC/SPOC,State of Texas: Full Name(Print): Michelle Farris Signature(Sign): Date(MM/DD/YYYY). Chief Law Enforcement Official(CLEO)(or designee); Title(Print): Sheriff Full Name(Print): Wayne Dickyt Signature(Sign). _____Date(MM/DD/YYYY) sl I J L Civilian Governing Body Official(CGB)(or designee): Title(Print): County Judge ane..P Full Name(Print): Signature(Sign): Date(MM/DD/YYYY) 51�a t.a4- Page 14 on-Febr of 14 . l/ersi nary 2021 . . . s.top , i..,..... :„./. r , Brazos County Template Revision 1.2 08/15/2012 � � ` °y• Job Description •4'7: �,- Last Updated: May 2024 Class Number: B0428 Title: Victim Assistant Coordinator Grade: 15 Department: District Attorney -Administration FLSA Status: Exempt Reports To: District Attorney Approved Date: 05/28/2024 EEOC Category: Office and Clerical General Summa : To provide assistance to victims and witnesses of the criminal justice system.The Brazos County District Attorney's Victim Assistance Program works directly with those victims and witnesses of all criminal felony cases in Brazos County. It is our office policy to observe the rights of victims as outlined in the Texas Code of Criminal Procedure,Art.56.02 and to ensure that victim's needs are met throughout the criminal justice process. Essential Duties: Essential duties include,but are not limited to,the following: Coordinate victim services for all felony cases Prepare victims and witnesses for trial and accompany to court settings Coordinate travel for victims and witnesses in trial Act as a liaison between crime victims and the attorneys of the Brazos County District Attorney's Office Act as a liaison between crime victims and social service agencies and/or other criminal justice offices including referrals for legal services,case management,counseling,civil matters,protective orders,etc. Assist in the coordination of events and education for victims in Brazos County Teach and educate about victim's rights,family violence,and the criminal justice system as it relates to victims Participate in the annual Tree of Angels ceremony every December Work with investigators to locate and meet with crime victims related to pending criminal cases Board Member for Annual Crime Victim Conference in April Other Duties as assigned. Supervision Received: District Attorney Given: Non-supervisory position Education — Required: High School Diploma Preferred: College degree in a related field and/or an associate degree. Experience Required: Prior experience with victims Preferred: Certificates, Licenses, Registrations APPRO Required: None Preferred: 025 'at+ Duane Peters Date County Judge Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle or feel; reach with hands and arms;and talk and hear.The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds,such as files,stacks of records and/or similar objects. Specific vision abilities required by this job include close vision,distance vision,peripheral vision,depth perception,color vision and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Standard office practices and procedures as well as the criminal justice system,crime victim's rights,the dynamics of family violence,the family code,law enforcements practices and policies,critical incident stress management skills and victim confidentiality.Operate personal computer;draft memos,letters,and other documents. Operate standard office equipment. Counsel victims of crime;coordinate social services as needed. Coordinate travel arrangements,schedule witnesses to testify,and resolve scheduling conflicts. Communicate with office staff as well as outside community both in person as well as over the phone.Maintain effective working relationships with general public as well as other victim advocates and social service agencies. '—Work Environment Typical: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually loud. While performing the essential duties of this job,the employee is constantly required to perform multiple tasks simultaneously,switch from one task to another,and to work closely with others as part of a team. The employee is frequently required to do work under time pressures in order to meet deadlines and to perform tedious and exacting work. The employee may be exposed to danger and/or potential physical abuse.The employee may be required to work overtime and/or an irregular schedule. BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 5/28/2024 ITEM: Approval requested from District Attorney's Office for a Payment Authorization to Travis County Medical Examiner's Office for Expert Witness Testimony Fee in the amount of $869.00. A Purchase Order was not obtained in advance. TO: Commissioners Court DATE: 05/23/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tyne INV.TRAVISCO.CAMERONGRAY.pdf Invoice-Medical Examiner Cover Memo DA_Request backup for_Payment Authorization Agenda item .pdf Email Request backup for Payment Authorization Cover Memo APPR G tastat4- Duane Peters Date County Judge J 5 c c), f moo`so• r. O/p , MF. TCME TRAVIS COUNTY MEDICAL EXAMINER } ( tt m .4210t .o'• o -( e cT J.KEITH PINCKARD,MD,PhD D-ABP,F-ABMDI CHIEF MEDICAL EXAMINER INVOICE Invoice No. 3300007703 Customer No. 100575 Date: 11/06/2023 Date Due: Due upon receipt To: Brazos County DA 300 East 26th Street, Suite 310 Bryan TX 77803 979-361-4336 jybarra@brazoscountytx.gov Service Date -Decedents Name-Case Number Fee For Service Expert Witness Testimony Fee Cameron James Gray PA 21-03146 $869.00 [PAYMENT DETAILS A payment is now due. Please forward your payment to the address below. Check or money order should be made payable to the Travis County Medical Examiner. Please include the invoice number on your payment. Travis County Medical Examiner P.O. Box 1748 Austin,Texas 78767 BALANCE DUE $869.00 Thank you for allowing us to serve you Page 1 of 1 7723 Springdale Rd,Austin TX 78724 PO Box 1748,Austin TX 78767 Tel: (512)854-9599 Fax: (512)854-9044 WWW.traviscountytx.gov/medical_examiner *t '` Y* BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Risk Management NUMBER: DATE OF COURT MEETING: 5/28/2024 ITEM: Approval requested from Risk Management to pay Tommie Moore$50.00 for auto repairs to rear window.The window was shattered by a rock as landscaping crew worked. TO: Commissioners Court FROM: Leslie Contreras DATE: 05/22/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Signed form.pdf Signed Release Backup Material Tommie_Moore_Receiptpdf Receipt Backup Material APPRO f D G1aeIai-i- Duane Peters Date County Judge °` r BRAZOS COUNTY i 200 S.TEXAS AVENUE a's- , 9'. BRYAN,TEXAS 77803 RELEASE OF CLAIMS I, Tommie Moore , being of lawful age do hereby release, acquit, and forever discharge Brazos County , and all other persons, firms and corporations who might be liable of and from any and all actions, causes of action, claims, demands, damages, costs, loss of services, expenses, and compensation, on account of, or in any way and all known and unknown damage rendered prior to or after October 12,2023. I, Tommie Moore, hereby declare and represent that the damage to 2018 Toyota Ray 4,VIN #: JTMZFREV3JJ746341 is repairable and only requesting replacement of the insurance deductible in the amount of S50.00 (Fifty dollars and no/100) . All other costs were paid by State Farm Insurance under Claim #: 53N0576D8. There is no other damage as a result of the incident on October 12,2023. In making this release and agreement, it is understood and agreed that I rely wholly upon my own judgment, belief and knowledge of the damage and have not been influenced to any extent whatsoever in making this release by any representations or statements regarding said damage, or regarding any other matters, made by the persons, firms or corporations who are hereby released, or by any person or persons representing him, her or them, or by any Brazos County employee. It is further understood and agreed that the deductible reimbursement is the compromise of a claim and is not to be construed as an admission of liability on the part of Brazos County or the employees by whom liability is expressly denied. I further agree and do hereby agree to indemnify and hold harmless each and all of the parties hereby released from any and all claims, demands, actions and causes of action of whatsoever nature or character which may hereafter be asserted by any persons, entities, organizations, firms, corporations, or insurance companies, as a result of the above described incident, and to indemnify and hold harmless such released parties from any and all demands, actions and causes of action for contribution and or indemnity which may hereafter be asserted by any person, firm, organization, insurance company, or corporation against the parties hereby released, as a result of the above described incident. Brazos County Release of Claims Page I 1 This release constitutes the entire agreement between the parties hereto, and the terms of this release are contractual and not a mere recital. I further state that I have carefully read the foregoing release and know the contents thereof, and I sign the same as my own free act. 05._ 7- ‘,26.24--/ Tommie Moore Date Brazos County Release of Claims Page 12 • AUTOGLASS,R.L.L.P INVOICE d/b/a DAVID's AUTOGLASS 10 6 6 3 106 Bizzell Bryan,Texas 77801 (979)775-1545 TAX ID 174-2616308 NAME �, J DATE 1 ai MW��.0 f " lc PHONE r T CASH I CHECK 1` CREDIT CARD ON ACCT. PART# DESCRIPTION AMOUNT 4-415tM cam (r) SUB TOTAL- LABOR RECAL-DLR- TAX SALES TAX STATEMENT OF AUTHORIZATION AND SATISFACTION , Replacement has been made to my satisfaction and I hereby DEDUCTIBLE authorize the above Insurance company to pay direct in full to the above listed firm for said Installment TOTAL sD SIGNATURE ♦i3 I QQ Q„ 440-11r 0 RECEIVED OCT 17 2023 i`� AUTOGLASS,R.L.L.P INVOICE d/b/a DAVID's AUTOGLASS p 106 Biaell Sol F 4/3 10 6 6 2 Bryan,Texas 77801 4L /22 (979)775-1545 1(f TAX 1D#74-2616308 i 7 2 NAME DINE /0 0Wi iie 11166✓� _ J Zo/ ring 7'D v. c Etia '' PHONE CASH I CHECK CREDIT CARD. !!.+'• � . PART# DESCRIPTION AMOUNT ‘98/125--,o ROso 4 C-' yU&. S-s . T A.EJas - - 4 -rise! F R E V 3 417-711.41 3 ill \. SUBTOTAL- LABOR /38 at) RECAL-DLR- _ TAX SALES TAX ..8 4� STATEMENT OF AUTHORIZATION AND SATISFACTION CO Replacement has been made to my satisfaction and I hereby DEDUCTIBLE —SD authorize the above insurance company to pay direct in full to the above listed firm for said installment TOTAL ,cyg SIGNATUREIO ØJ00 jak 4 RECEIVED OCT 17 2023 QRA7Os -`fl \,TY May Destruction Surplus Admin Equipment/Supplies Gowns N/A Surplus Admin Equipment/Supplies Aprons N/A Surplus Admin Equipment/Supplies Hand Sanitizer N/A Surplus Admin Equipment/Supplies Isolation Gowns(Various Sizes) N/A Surplus Admin Equipment/Supplies Coveralls N/A Surplus Admin Equipment/Supplies Face Shields N/A Surplus Admin Equipment/Supplies Booties N/A Surplus Admin Equipment/Supplies Buffant Caps N/A Surplus Admin Equipment/Supplies N95 Masks (Expired) N/A Surplus Admin Equipment/Supplies Surgical Masks (Expired) N/A Surplus Admin Equipment/Supplies Childrens Masks N/A Surplus Admin Equipment/Supplies Various Sized Gloves N/A Surplus Admin Equipment/Supplies COVID Test Kit(Expired) N/A Surplus Admin Equipment/Supplies Misc.Syringes/Needles N/A Surplus Admin Equipment/Supplies Sharp Disposal Containers N/A Ao prove• by C. mission - Court on this «" day of 1 ' A`) ,2024 by holding the position of CO�N-1r1 DG AMENDMENT#1 TO CONSULTING AND SERVICES AGREEMENT BETWEEN SCHOOL. NUTRITION RESOURCE GROUP,INC.,AND BRAZOS COUNTY JUVENILE SERVICES THIS AMENDMENT TO Consulting and Services Agreement Between School Nutrition Resource Group, Inc., and Brazos County Juvenile Services ("Amendment") is entered into and effective this July 1", 2024 ("Effective Date") through June 30th, 2025 ("Expiration Date") by and between Brazos County ("Customer"), and School Nutrition Resource Group, Inc., ("Provider") each of which may alternatively be referred to herein as a"Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement(as defined below)unless otherwise stated herein. RECITALS WHEREAS,on July 1,2023,the Parties entered into a Consulting and Services Agreement("Agreement") for purposes of School Nutrition Resource Group, Inc. to provide of the service for Nutritionist Services for Brazos County; and WHEREAS,the Parties desire to amend the terms as set forth in the original Agreement. AGREEMENT NOW THEREFORE, in consideration of the above premises,and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the Parties hereto agree to amend the Agreement as follows: 1. Adding the following under "TERMINATION": B. This agreement shall be automatically renewed for one-year terms commencing July l st and ending June 30th, unless one party notifies the other in writing at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall ,,be bi on all Parties hereto. B OS COU Y S.N.R.• Si nature Signature Name Na e C OLu--t'`I �c t.o�o E .�'"�C�CuT/t%C"lJ/ x-cTU/� Title Title • G I - a.o a y- © , o3/o. Date Date CONSULTING AND SERVICING AGREEMENT THIS AGREEMENT (herein so called), is made and entered into on this 1st day of July, 2023, by and between SCHOOL NUTRITION RESOURCE GROUP, INC., a tax-exempt, nonprofit corporation, ("SNAG") and Brazos County Juvenile Services, ("Contractor") . INTRODUCTORY PROVISIONS: The following provisions are a part of and form the basis for this Agreement: A. SNRG is a tax-exempt, nonprofit corporation in Houston, Harris County, Texas, that provides consulting and other services to school districts and other entities on a membership or contract basis. B. SNRG desires to provide consulting and other services to Contractor, and Contractor desires to have SNRG perform its services for the benefit of Contractor. C. SNRG and Contractor desire to enter into this Agreement to evidence their covenants whereby SNRG shall perform such consulting and services, using its staff and equipment, upon the terms and conditions set forth herein. D. NOW, THEREFORE, for and in consideration of the mutual covenants and promises herein contained and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree as follows: CONSULTING EFFORTS A. SNRG's Efforts. SNRG agrees to conduct and perform the programs and services, during the time periods listed, all as more fully described on Exhibit "A" attached hereto and made a part hereof. SNRG agrees to use its best efforts in a professional and efficient manner to perform such services for the benefit of Contractor. B. Contractor's Efforts. The Contractor agrees to furnish SNRG with such information, access, and support as SNRG may reasonably request in connection with the performance of the services provided for in this Agreement. Contractor agrees that it will promptly and efficiently assist SNRG with the information, data, and other support necessary to allow SNRG to conduct the services that it had agreed to perform herein. FEES AND PAYMENTS A. Fees. SNRG shall charge the fees for the work to be performed hereunder as more fully set forth in Exhibit "A" set forth and made a part hereof. In addition, SNRG shall absorb all travel expenses incurred by SNRG in the performance of its services, which travel expenses shall include mileage cost, hotel cost for overnight stays, and reimbursement for meals. B. Expenses. All internal costs and expenses not described in the paragraph above, incurred by SNRG, shall be borne by SNRG, including, but not limited to, cost of supplies, materials, computers, and other material or data necessary for SNRG to provide their services. In no event shall Contractor be liable for the expenses described in this paragraph incurred by SNRG for services rendered, nor shall SNRG be responsible to Contractor for any expenses incurred by Contractor in connection with its activities, including, but not limited to, costs of supplies, office expenses and other expenditures. C. Invoice. All invoices for services rendered and reimbursable expenses shall be submitted by SNRG to Contractor and shall be paid by Contractor in full with in thirty days from receipt of said invoice. D. Independent Covenants. The fee arrangement between SNRG and Contractor is an independent covenant, and this Agreement between the parties in not contingent on performance of any other party or any other contract. GENERAL COVENANTS AND WARRANTIES A. Contractor Representations. Contractor represents and warrants to SNRG that it is lawfully engaged in the conduct of its business, is in good standing, and has all necessary permits or licenses required for it to conduct and operate its business. B. SNRG Representations. SNRG represents and warrants to Contractor that SNRG is a company in good standing in the State of Texas, and has all necessary licenses and permits required for it to conduct its business operation in the State of Texas. C. Further Covenants. Except to the extent expressly set forth herein, neither party shall have the authority to bind, obligate or contract for or commit the other party to any act, promise or representation, unless specifically authorized in writing prior to any such action. This Agreement does not constitute a hiring or any employment agreement between the parties. SNRG is an independent contractor. This Agreement shall not be deemed or construed to create a partnership, joint venture or common interest in profits or income between the parties. This Agreement only governs work performed by SNAG for customers acquired by Contractor. Each party shall have the right to conduct, participate, seek, or perform such other business opportunities as may be available to it without the consent, permission, or participation of the other party. Neither of the parties are restricted from engaging in or possessing any interest in any other business or venture, independently or with other parties, including, but not limited to, agreements that are formed for a purpose similar to the covenants contained herein. D. Proprietary Matters. SNRG has the ownership and all rights to all information, processes, training techniques, methods and trade secrets it has developed in its business. All such information, processes, training tools and devices, materials, data processing, analysis and other trade secrets are the sole property of SNRG. Contractor agrees that neither it, nor any of its agents, employees, or other representatives shall use or appropriate any such information for its own commercial use. Upon request, Contractor agrees to sign any other or further agreements with SNRG to confirm that, except to the extent required by law, information obtained by Contractor from SNRG shall be held confidentially. Any information obtained by SNRG during the course of the performance of its services of such a nature shall be held confidentially by SNRG and shall not be divulged to any third party, except to the extent required by law. TERMINATION A. Termination. This Agreement may be terminated upon the occurrence by any of the following events: (i) at any time after ninety (90) days written notice of termination given by either party to the other, with or without cause; (ii) immediately, upon the breach of this Agreement by either party, or if either party shall go out of business, terminate its business activity, cease to be authorized to conduct business, or otherwise suspend its business operations; (iii) immediately upon the filing of a voluntary bankruptcy action under the United States Bankruptcy Code by either party. Immediately upon such termination, Contractor shall pay SNRG all sums doing owing pursuant to this Agreement based on the payment terms set forth above. Thereafter, each party shall have no further duties or obligations to the other party. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. MISCELLANEOUS A. Notices. All notices, demands, requests, and other communications required or permitted shall be in writing, and shall be deemed to delivered when actually received if earlier, and regardless whether actually received, upon deposit in regularly maintained receptacle for the United States mail, registered or certified, with postage prepaid, to the parties at the address set forth below, or at such other address as such party may have specified by notice in accordance with this section and actually received by the addressee: If to Contractor: Brazos County Juvenile Services 1904 West State Highway 21 Bryan, TX 77803 If to SNRG: School Nutrition Resource Group 6464 Savoy Drive, Suite 777 Houston, TX 77036 B. Governing Laws. The laws of the State of Texas shall govern the validity, enforcement, and interpretations of this Agreement. The parties acknowledge that the violation of this Agreement by disclosure of any confidential or proprietary information would result in a irreparable injury to SNRG, and Contractor acknowledges that in the event Contractor violates any such covenants and agreements contained herein, SNRG will be entitled to obtain preliminary or permanent injunctive relief as well as damages and other remedies allowed by law as a result of such violation by Contractor, which remedies will be cumulative and in addition to any other rights and remedies to which SNRG may be entitled to. In the event of any such action, Contractor shall be responsible for costs, fees, attorney's fees and expenses incurred by SNRG and enforcing its rights hereunder. C. Integration and Modification. This Agreement constitutes the complete and final expressions of the Agreement of the parties relating to the engagement of SNRG by Contractor and supersedes all previous contracts, agreements and understanding of the parties, oral or written, relating thereto. This Agreement cannot be modified, nor any of the terms hereof waived, except by an instrument in writing, referring specifically to this Agreement, executed by both parties. D. Counterpart. This Agreement may be executed in several counterparts, each of which shall be fully effective as an original and all of which together shall constitute one in the same instrument. E. Construction. Any heading which may have been used in this Agreement have been inserted for convenience only and does not constitute matter to be construed in interpreting this contract. Words of any gender shall be held and construed to include any other gender and words in the singular shall be held to include the plural, and vice versa, unless the context requires otherwise. The words "herein", "hereof", and "hereunder" and other similar compounds when used in this Agreement shall be refer to the entire Agreement not to any particular provision or such. F. Invalid Provisions. If any one or more of the provisions of this Agreement or the application of any such provision to a specific situation shall be held invalid or unenforceable, such provision shall be modified to the minimum extent to make its application valid, and the validity and enforceability of all provisions of this Agreement and all other applications of any such provisions shall not be effected hereby. G. Binding Effect. This Agreement is not assignable by either party. Except to the extent so limited, the Agreement is binding upon and inures to the benefit of Contractor and SNRG, and their successors. Except is expressly provided in this Agreement, nothing contained herein is intended to confer on any person other than the parties hereto, and their successors, any rights or remedies by reason of this Agreement. IN WITNESS HEREOF, the parties execute this Agreement, the date first written above. School Nutrition Resource Group By: Priscilla Riedel-Cohan Name: Priscilla Riedel-Cohan Title:Executive Director Brazos ounty Juvenile ervices • By: Name: r{OA IC. oh Title: �� EXHIBIT A AGREEMENT FOR CONTRACTED SERVICES Date of Agreement: June 1, 2023 Services Provided to: Brazos County Juvenile Services For the Purpose of: Providing review and approval of menu cycle with special diet modifications as needed. For the Period Covering: July 1, 2023 - June 30, 2024 Services and Associated Fees: Review and approve the menu cycle for breakfast, lunch, snack and dinner for compliance with U. S. Department of Agriculture (USDA) meal pattern requirements and/or Texas Juvenile Justice Department (TJJD) regulations. Perform nutrient analysis as may be required. Provide technical assistance related to preparation for any compliance reviews subsequent to menu cycle review and approval through June 30, 2024, as needed. Modify the menu cycle for special diet modifications. A signed physician's statement may be required for verification of special dietary requirements. Offer unlimited telephone and email support. Services offered at $90.00 per hour, rounded up to the nearest 1/4 hour, and are billed on an as needed basis with no minimum usage required beyond the rounding formula. Maxie Cost of Agreement: $1,800.00 Services will be billed as services are rendered. Terms are Net 30. m ccillec kiedet—Cohan Jun 8,2023 Priscilla Riedel-Cohan(Jun'8,2023 19.59 CDT) Priscilla Riedel-Cohan, MS, RDN, LD, SNS Date The BRAZOS C• LTY JUVENILE SERVICES accepts this agreement as written - .d, by sign , g t ag eement, secures products and services for the • -rio• -nd to s out •$.d herein. _ UIa0Iaoa3 Aut '' e. _•_eprese - ive � Date PLANNORTH ARCHITECTURAL CO: P.O.Box 2468 Brenham,Texas 77834 May 16,2024 RE: AMENDMENT TO AGREEMENT BETWEEN BRAZOS COUNTY AND PLANNORTH ARCHITECTURAL CO.,DATED MAY 17,2023 Brazos County Leadership: Please accept this letter as a proposed Contract Amendment for the following project,as described in our mutual agreement dated May 17,2023: "Brazos County to contract with PlanNorth Architectural Co.to complete the design with the Architect for adding 2"d floor conference room above the existing lobby,and modify programming of Multi-Purpose Room(Area A)to house Commissioners Court,replace metal roof of Building C,and additional curtain wall windows&mansard roof revisions and work associated related to the building envelope scope of work for the Brazos County Administration Building, currently located at 20o S.Texas Ave.,Bryan,Texas" Updates to the scope of work and corresponding fees are shown in included Exhibits. Please contact me should you have any questions. Ken Burch,AIA APPRO Managing Principal, PlanNorth Architectural Co. 979-251-4506 ker_i@plannorth.com _ 'a Y Duane Peters Date • County Judge 1 Scope of Work 1. 2nd floor addition over the existing lobby,Additional Design Services of$73,510 • Scope of work includes: a. Structural Engineering b. Space planning layout and new floor plan for Level 2 c. New carpet,new ceilings,new light fixtures,paint d. Revise mechanical ductwork e. Add outlets and data connections f. Add plumbing for break room g. General furniture layout for space planning only h. Audio Visual&Technology for Conference Room i. Lobby Renovations 2. Building Envelope,Additional Design Services Additional Services of$136,406 • Scope of work includes: a. Mansard Roof Revisions b. Replace Metal roof of Building C c. Exterior improvements associated with 2nd floor addition over the existing lobby d. Interior Remediation for window replacements e. Added Building Envelope Consultant Testing f. Structural Engineering Design g. Selection of glazing types h. Exterior detailing for window replacements,waterproofing,sealants 3. Commissioner's Court,Additional Design Services Credit of Additional Services of$45,660 • Scope of work includes: a. Space planning layout and new floor plan for Multi-purpose Room b. Audio Visual&Technology c. Millwork d. General furniture layout for space planning only 2 • PLANNOPTH ALRCHITi?CTURAL CO. Fee and Scope Proposal for Architectural Services for Brazos County RFQ NO. CIP 234558 . Administration Building Rel•nodel Design.Services Sanctuary Renovation Prepared May 16,2023 THE FOLLOWING SERVICES ARE INCLUDED IN THE ARCHITECTURAL FEE FOR THE DESIGN OF THE PROJECT LOCATED AT2oo South Texas Avenue in Bryan,Texas. The project consists of approximately 17,700 net square feet of existing demolition including the existing baptismal and mezzanine.seating. Approximately 22,600 net-square feet of new interior construction-as well-as a new elevator in the existing atrium area. .. During Schematic Design,the.Architect's Team will: o Continue architectural work based on Feasibility and Statement of Probable Cost presented o Meet with Local Authorities to confirm that the concepts are feasiblefor the city o Produce and present finai.design concepts o Interview and hold multi-disciplinary meetings with the team of Engineers-to confirm that the concepts are feasible and meet code. Enter into contract with this specific team-of Engineers-on the County'.s behalf. 2. During Design Development and Construction Documents;the Architect's Team will develop and coordinate a set of drawings which will Include: o Architectural Floor Plans o Plan Details o Enlarged Plans for Special Areas - o Building Sections as determined necessary by the AOR o Wall Sections as determined necessary by the AOR o Door Schedule/Frame Types o Window Schedule/Frame Types o Interior Elevations o Building Specifications o Interior specifications 3. During Design Development and Construction Documents,the Architect's.Team will work with the team of Engineering Consultants to complete the set of drawingsneeded for permitting and construction: o Structural Engineering(included in the Architect's fee). a Mechanical Engineering(included in the Architect's fee) o Electrical Engineering(included in the Architect's fee) o PlumbingEngineering(included in the Architect's fee) 1 • Building and MEP Comcheck(This is a document required by law/local building • • authority to ensure•that the building envelope,insulation and equipment meet energy code. This is included in the Architect's fee). • Civil engineering is EXCLUDED from this contract due to project needs.Should the scope change and civil engineering become required in order to complete the construction documents,fees for civil engineering is outside this agreement. • TDLR registration and inspections must be provided outside the scope of this agreement and are not included in the Architect's fees. • Asbestos abatement and inspections are outside the scope of this agreement and are not included in the Architect's fees. 4...During Estimating and Bidding periods,the Architect's Team will work with the County as follows: • Provide sealed construction documents for County's use. Documents will be a 100% completion drawing set and a project manual. • Architect's team will provide addenda and clarifications during bidding,as well as assist the County in pulling the building permit. • 5. During Construction,the Architect's Team will work with the County as follows: • Monthly visits by Architect's Team to jobsite and at points integral to the progress of construction • • Timely response(drawings,email)to questions/concerns • Engineering coordination as needed • Construction Administration(review building completion stages,approve • contractor pay applications as requested by the County) 6. Post Construction,the Architect will: • Provide drawings in PDF format to the Owner • Facilitate state inspections for the Owner • Remain available to the owner as a member of their Facilities Team 7. Terms of this contract on all matters not explicitly addressed herein will be the AIA Standard Form of Agreement between Owner and Architect,A1A Document B1o1,2017 Version. By signing this proposal,the Owner agrees to the terms in this agreement. Specifically, deliverables required by the Architect to the Owner are based on the AIA Document Blot, 2017 Version. 8. Compensation for the Services and Products above will be based on the Architect's Statement of Probable Cost until a Guaranteed Maximum Price or Cost of the Work is provided by the contractor. Final compensation for the Architect's services will be adjusted to reflect the Cost of the Work. The Architect's fee as defined in this document will be a Jump sum amount of$485,000.0o based on an approximate 7.75%fee of the preliminary estimated Cost of the Work. 9. The Architect's billing schedule is as follows: Schematic Design Phase 15% Design Development 25% Construction Drawings and Permitting 35% 2 r fj 1f• Bidding/RFP Preparation/Evaluation 5% Construction Observation and Closeout 2o% io. PlanNorth acknowledges that io%of the Architect's fee is considered profit. ��. Services provided prior to contract execution will be billed hourly at the attached rates;re: Hourly Rates for PlanNorth Positions. W feted at the County's request prior to agreement signature will be billed to th County a rdingly. .Signature: (� Printed Name: 1✓(Ai c:t9e,--tvigs COIAW `f rc-PCoE (? A-2C COu-•J'I 1 Representative,Owner: 1 Date: s as I aoa.3 • Signature: Printed Name: Principal,PlanNorth: J/1J1Va�t"' ��!'^ti �( "!"v/" t Date: 3 EXHIBIT A: Hourly Rates for PlanNorth Positions,5116/2023* *Hourly rates are revised annually Position Rate Principal.(Architect) $275/hour Project Manager $155/hour Senior Project Architect $05s1hour Architect $135/hour Designer $12o/hour Construction Services $90/hour Administrative $75/hour 4 PLANN• RTH ARCH ECTU i2 A i,CO. Fee and Scope Proposal for Architectural Services for Brazos County RFQ NO. CIP 23-558 Administration Building Remodel Design Services North Wing • Prepared May 16,2023 THE FOLLOWING SERVICES ARE INCLUDED IN THE ARCHITECTURAL FEE FOR THE DESIGN OF THE PROJECT LOCATED AT Zoo South Texas Avenue in Bryan,Texas. The project consists of approximately 5,235 net square feet of Interior demolition and new Interior construction of existing space to allow for the relocation of the HR department. �. During Schematic Design,the Architect's Team will: o Continue architectural work based on Feasibility and Statement of Probable Cost presented o Meet with Local Authorities to confirm that the concepts are feasible for the city o Produce and present final design concepts o Interview and hold multi-disciplinary meetings with the team of Engineers to confirm that the concepts are feasible and meet code. Enter into contract with this specific team of Engineers on the County's behalf. 2. 'During Design Development and Construction Documents,the Architect's Team will develop and coordinate a set of drawings which will include: O Architectural Floor Plans o Plan Details o Enlarged Plans for Special Areas o Building Sections as determined necessary by the AOR o Wall Sections as determined necessary by the AOR • Door Schedule/Frame Types o Window Schedule/Frame Types o Interior Elevations o Building Specifications • interior specifications 3. During Design Development and Construction Documents,the Architect's Team will work with the team of Engineering Consultants to complete the set of drawings needed for permitting and construction: • Structural Engineering.(included in the Architect's fee). o Mechanical Engineering(included in the Architect's fee) o Electrical Engineering(included in the Architect's fee) o Plumbing Engineering(included in the Architect's fee) 1 I • Building and MEP Comcheck(This is a document required by law/local building authority to ensure that the building envelope,insulation and equipment meet energy code. This is included in the Architect's fee). • Civil engineering is EXCLUDED from this contract due to project needs.Should the scope change and civil engineering become required in order to complete the construction documents,fees for civil engineering is outside this agreement. • TDLR registration and inspections must be provided outside the scope of this agreement and are not included in the Architect's fees. • Asbestos abatement and inspections are outside the scope of this agreement and are not included in the Architect's fees. 4. During Estimating and Bidding periods,the Architect's Team will work with the County as follows: • Provide sealed construction documents for County's use. Documents will be a i00% completion drawing set and a project manual. • Architect's team will provide addenda and clarifications during bidding,as well as assist the County in pulling the building permit. • 5. During Construction,the Architect's Team will work with the County as follows: • Monthly visits by Architect's Team to jobsite and at points integral to the progress of construction • Timely response(drawings,email)to questions/concerns • Engineering coordination as needed • Construction Administration(review building completion stages,approve contractor pay applications as requested by the County) 6. Post Construction,the Architect will: • Provide drawings in PDF format to the Owner • Facilitate state inspections for the Owner • Remain available to the owner as a member of their Facilities Team 7. Terms of this contract on all matters not explicitly addressed herein will be the AIA Standard Form of Agreement between Owner and Architect,AlA Document Dim,2oi7 Version. By signing this proposal,the Owner agrees to the terms in this agreement. Specifically, deliverables required by the Architect to the Owner are based on the AlA Document Bioi, 2oi7 Version. ` 8. Compensation for the Services and Products above will be based on the Architect's Statement of Probable Cost until a Guaranteed Maximum Price or Cost of the Work is provided by the contractor. Final compensation for the Architect's services will be adjusted to reflect the Cost of the Work. The Architect's fee as defined in this document will be a lump sum amount of$ioo,000.00 based on an approximate 8.00%fee of the preliminary estimated Cost of the Work. 9. The Architect's billing schedule is as follows: Schematic Design Phase i5% Design Development 25% Construction Drawings and Permitting 35% 2 Bidding/RFP Preparation/Evaluation 5% Construction Observation and Closeout 2o% io. PlanNorth acknowledges that 1o%of the Architect's fee is considered profit. i�. Services provided prior to contract execution will be billed hourly at the attached rates;re: Hourly Rates for PlanNorth Positions. or : •leted at the County's request prior to agreement signa = • ' •e billed to the ounty acc. •ingly. Signature: - Printed Name: •PIA ra M it Per PAS • 1 Representative,Owner: Got.�.Iti3T•t UV�-LA M✓ 15s t_.(7id'(JV•( Date: £ l Q 31 Roo 3 Signature: VA/A/4" Printed Name: V trie Wk. Principal,PlanNorth: POAf il2/ / ��/� i� Dh ' ' DA2! ! I Date; ��1��✓ 3 \.02 EXHIBIT A: Hourly Rates for PlanNorth Positions,5!16/2oz3* *Hourly rates are revised annually Position Rate Principal(Architect) $275/hour Project Manager $15s1hour Senior Project Architect $05s1hour Architect $035/hour Designer $12o/hour Construction Services $9o/hour Administrative $75/hour 4 fry _ N . BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 12/12/2023 ITEM: Approval of Amendment#1 to CI P#23-601 Architect Design Contract for Brazos County Administration Building for additional design services. TO: Commissioners Court FROM: Presley Nelson DATE: 12/04/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Plan_North Amendment#1_Exhibit A.pdf ExhibitA Backup Material Partly_Executed Amendmentpdf Amendment Backup Material AMENDMENT#1 TO CIP 23-601—ARCHITECT DESIGN SERVICES FOR BRAZOS COUNTY ADMINISTRATION BUILDING THIS AMENDMENT TO CIP 23-601 Architect Design Services for Brazos County Administration Building("Amendment")is entered into and effective this 12th day of December 2023 ("Effective Date") by and between Brazos County ("Customer"), and Plan North Architectural Co.("Provider")each of which may alternatively be referred to herein as a"Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement(as defined below)unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract # CIP 23-601 ("Agreement") for purposes of Plan North to provide architectural design services for Brazos County; and WHEREAS,the Parties desire to amend the pricing as set forth in original contract#CIP 23-601. AGREEMENT NOW THEREFORE, in consideration of the above premises,and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: 1. Adding additional scope and fees for design services by$224,600.00,as per Exhibit A. IN WITNESS WHEREOF,the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts,all of which taken together shall constitute one instrument. Electronic or facsimile ..signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. COUNT P n North Arch' ectural Co. Sigattire �ure VIA.A id 5" P 'TE r.- S f�i d twacit, NameOl c r Ju EX,6- 104gq2da A ' it Title L a l a aoa3 Title I r G3 r. Date Date PLANNOPTH Ex h`.b vt- ARCHITECTURAL CO. P.O.Box 2468 Brenham,Texas 77834 November 22,2023 RE: AMENDMENT TO AGREEMENT BETWEEN BRAZOS COUNTY AND PLANNORTH ARCHITECTURAL CO.,DATED MAY 17,2023 Brazos County Leadership: Please accept this letter as a proposed Contract Amendment for the following project,as described in our mutual agreement dated May i7,2023: "Brazos County to contract with an architectural firm to complete the design after the feasibility study with Architect for remodel of select areas of the Brazos County Administration Building, currently,located at zoo S.Texas Ave., Bryan,Texas" Updates to the scope of work and corresponding fees are shown in Attachment 1 below. Please contact me should you have any questions. r,o-i-S;i"-L Ken Burch,AIA Managing Principal, PlanNorth Architectural Co. 979-251-4506 ken@plannorth.com 1 Attachment.' 1) Chiller Pipe Replacement,Additional Design Services of$15,000 • Scope of work includes: a. MEP Engineering b. Create pathway inside building with new chiller pipes c. Replacing exterior chiller pipes between the stairs and North Wing in existing location d. Building Envelope Consultant Services(Inspect the existing building envelope penetrations and develop recommended and associate plan details/specs for the work) 2) Add Records Manager Office,Additional Design Services of$6,000 • Scope of work includes: a. Repurpose existing room for office space on Level t Area C b. New carpet,new light fixtures,replace gyp board on all 4 walls,paint,relocate door,new door and frame,add/relocated outlets/data,new acoustical tile ceiling and grid 3) Renovation of Risk Management Area,Additional Design Services of$22,000 • Scope of work includes: a. Repurpose existing areas,add new offices and storage rooms b. Add transaction window c. Add door access controls d. Add millwork to Store/Copy room e. New carpet, light fixtures,office layout,add and/or relocate outlets/data,new acoustical ceiling tile and grid,revise door locations,paint f. Revise existing 4"CMU wall to add door/frame,add gyp board furring over wall g. review/evaluation of existing CMU wall at corridor 4) Additional Corridor Hallway,Additional Design Services of$1,600 • Scope of work includes: a. Refinish existing corridor on Level 1 Area B from main corridor to existing double doors at exterior b. Replace existing can lights with new 2x2 light fixtures c. Replace ceiling with new acoustical tile ceiling,new gyp board ceiling furrdowns d. New paint on walls 5) Sanctuary Window/Door Replacement—Area A(06 tall exterior windows&i double exterior door), Additional Design Services of$75,000 • Scope of work includes: a. Structural Engineering Design b. Building Envelope Consultant Services(Inspect the existing windows and develop recommendations and associated plan details/specs for the work) c. Selection of glazing types d. Exterior detailing for door/window replacements,waterproofing,sealants,revise brick design around window casement areas 6) North Wing Window Replacement—Area C(07 windows),Additional Design Services of$71,000 • Scope of work includes: a. Building Envelope Consultant Services(Inspect the existing windows and develop recommendations and associated plan details/specs for the work) b. Selection of glazing types 2 c. Exterior detailing for door/window replacements 7) New Elevator serving the Sanctuary Building,Additional Design Services of$34,000 • Scope of work includes: a. Structural Engineering for foundation and shaft b. MEP Engineering for elevator equipment and enclosure c. Architectural plans and specifications for elevator and shaft 3 PLANNORTH ARCHITECTURAL CO. P.O.Box 2468 Brenham,Texas 77834 March 12,2024 RE: AMENDMENT TO AGREEMENT BETWEEN BRAZOS COUNTY AND PLANNORTH ARCHITECTURAL CO.,DATED MAY 17,2023 Brazos County Leadership: Please accept this letter as a proposed Contract Amendment for the following project,as described in our mutual agreement dated May 17,2023: "Brazos County to contract with PlanNorth Architectural Co.to complete the design with the Architect for interior build out of the existing end floor(Area A),replace both existing chillers and the work associated,and credit back the construction administration portion for the original building envelope scope of work for the Brazos County Administration Building, currently located at zoo S.Texas Ave., Bryan,Texas" Updates to the scope of work and corresponding fees are shown in included Exhibits. Please contact me should you have any questions. Ken Burch,AIA Managing Principal, PlanNorth Architectural Co. 979-251-4506 ken@plannorth.com 1 Exhibit A Scope of Work 1. Chiller Replacement(2),Additional Design Services of$12,000 • Scope of work includes: a. MEP Engineering b. Chiller pipe replacement at mechanical yard c. Connect with existing building's BAS system and technology 2. 2nd Floor Area A(existing Sanctuary)interior build out,Additional Design Services of$77,440 • Scope of work includes: a. Interior build out of shell space for new office space,program of spaces provided by Brazos County b. Space planning layout and new floor plan for Level 2,maintaining the currently planned stairs,elevator,toilet rooms,electrical room,and janitor closet. c. New carpet,new ceilings,new light fixtures, paint d. Revise mechanical ductwork e. Add outlets and data connections f. Add plumbing for break room g. General furniture layout for space planning only 3. Delete Building Envelope Consultant Services for Credit of($31,293) • Removed Scope of work includes: a. Owner credit for Zero/Six services on exterior building envelope APPRO i >'C"D\dias- i 1a1-1- eters Date • County Judge 2 PLANNORTH Exhibit B ARCHITECTURAL CO. PROJECT SCHEDULE Brazos County Administration Building-2024 Alterations Revised Schedule Feasibility Phase Kick-off meeting(Architect field survey and As-built documentation) January 25,2023 Asbestos Survey March 24,2023 Space Programming(Workshop-Program of Spaces) January 25,2023 MEP field survey February 9,2023 Stakeholders(review and develop preliminary plans,costs,and program of spaces) April 4,2023 Feasibility documents to County May 11,2023 Present Feasibility for Commissioners Approval May 23,2023 Schematic Design Phase Conceptual Design Review(review and confirm general size and location) July 13,2023 Outline Specifications(develop space Architectural and MEPT systems) July 10,2023 Existing Floor Slab Coring Test/Investigation (Facilitate Proposal to County) July 31,2023 Schematic Design Review Meeting(confirm PoR documents) July 27,2023 Schematic Design Documents to County July 31,2023 Design Development Phase Pre-Development Meeting w/City of Bryan August 17,2023 Departmental Review Meetings(in-depth meetings with end users) August 17,2023 Program of Requirements,Cost and Schedule Review August 24,2023 Audio-Visual&Technology meeting(w/A/V consultant) August 24,2023 Security and Safety Meeting(to discuss all related security design considerations) August 24,2023 MEPT Systems Meeting with County(Outline Specifications) August 24,2023 Existing Floor Slab Coring Test/Investigation(Complete) September 21,2023 Design Development Review Meeting(confirm PoR documents) September 28,2023 Design Development Documents to County September 28,2023 Construction Documents Phase 50%Architectural Model-Send to Consultants October 5,2023 50%Consultant Documents to Architect October 19,2023 50%Review Documents to County October 20,2023 50%Review Meeting(County participants TBD) October 26,2023 Pause on Area A for Feasibility and Additional Services Review November 2,2023 Commissioners Court December 12,2023 Notice to Proceed for Additional Services/Brazos County to issue PO to PlanNorth December 12,2023 90%Architectural Model-Send to Consultants January 22,2024 90%Consultant Documents to Architect January 31,2024 90%Review Documents to County February 2,2024 90%Review Meeting(County Participants TBD) February 8,2024 90%Review Meeting(multi-discipline) February 14,2024 Brazos County Administration Building 2024 Alterations Last Updated:March 13,2024 3 PLAN NORTH ARCH ITECTURAI.Co. 100%Architectural Model—Send to Consultants February 21,2024 100%Consultants Issue for Proposal Documents to Architect March 4,2024 Pause on Permit Issue March 5,2024 Commissioners Court March 19,2024 Notice to Proceed#1 for Amendment 2 March 21,2024 Notice to Proceed#2 for Building Envelope&Roof March 21,2024 Owner Meeting#1 March 25,2024 Owner Meeting#2 April 11,2024 Owner Meeting#3 April 25,2024 Issue for Permit June 12,2024 Bidding and Negotiation Phase Deliver for Permit to City of Bryan June 12,2024 Deliver for TAS-ADA Plan Review June 13,2024 Coordinate Advertisement in News July 19,2024 Anticipated Permit from City of Bryan July 22,2024 Pre-Proposal Conference for General Contractors August 2,2024 Receive Bids from General Contractors August 26,2024 Proposal Evaluation &Recommendation Letter to County September 6,2024 Commissioners Approval of Owner-Contractor agreement September 17,2024 Construction Phase—18 months Pre-Construction Conference September 23,2024 Construction Duration(approx. 18 months) October 1,2024—April 3,2026 Substantial Completion Date April 3,2026 Owner FF&E and Commissioning April 24,2026 Brazos County Administration Building 2024 Alterations Last Updated:March 13,2024 4 Exhibit C ACcoirco® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 3/13/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME CT Amber Lamson Van Dyke Rankin &Company, Inc. PHONE FAX 211 S Austin St (A/c.No.Eel):979-836-5636 (A/c,No):979-836-5059 Brenham TX 77833 ADDRIESS: amber@vandykerankin.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Travelers Indemnity Co.of CT 25682 INSURED PLANNOR-01 INSURER B:Underwriters At Lloyds London 15642 PlanNorth,LLC dba PlanNorth Architectural Co.PO BOX 2468 INSURER c:Travelers Prop Cas Co.of America 25674 Brenham TX 77834 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1255743345 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRICY EXP LT ADDLTYPE OF INSURANCE INSD SUER POLICY NUMBER (MM/DDY/YYYY) (M EFF M/DD/YYYY) LIMITS LTR INSD WYD A X COMMERCIAL GENERAL LIABILITY Y Y 880-3K503134-24-47 1/13/2024 1/13/2025 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $1,000,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000.000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY X gtgi LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY Y Y 880-3K503134-24-07 1/13/2024 1/13/2025 COMBINED SINGLE LIMIT $ (Ea accident) 1.000,000 ANY AUTO BODILY INJURY(Per person) $ — ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE X HIRED AUTOS X AUTOS (Per accident) C X UMBRELLA LIAB X OCCUR Y Y CUP-005K593548-24-47 1/13/2024 1/13/2025 EACH OCCURRENCE $2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $2,000,000 DED X RETENTION$10 000 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B Professional Liability Y Y ANE1957023.24 1/13/2024 1/13/2025 Each Claim $1,000,000 Professional Liability Deductible $5,000 Retro Date:1-13-2018 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Project: Remodel of select areas of the Brazos County Administration Building,currently located at 200 S.Texas Ave.,Bryan,Texas,in areas mentioned below: Sanctuary area,creating training areas,for multiple spaces of different sizes to accommodate various group sizes with multi-levels built out. North Wing,creating new office space for the Human Resources Department,including offices,reception/entry waiting area,conference/training room. Elevator,adding an elevator to the atrium in already structural built space for additional support to the second and third floors.New elevator supporting first and See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Brazos County,Texas 200 S.Texas Ave.Ste 352 Bryan TX 77803 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD 5 AGENCY CUSTOMER ID: PLANNOR-01 LOC#: A`J O® ADDITIONAL REMARKS SCHEDULE Page 1 of AGENCY NAMED INSURED Van Dyke Rankin &Company,Inc. PlanNorth,LLC dba PlanNorth Architectural Co. PO BOX 2468 POLICY NUMBER Brenham TX 77834 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE second floors of sanctuary. The Owner and Program Manager,its officials,employees,and officers are included as additional insured as required by written contract on the General Liability and Umbrella Policies.Wavier of Subrogation is included as required by written contract on the General Liability and Umbrella Policies."Not to be canceled without thirty(30)days prior notice to Brazos County,Texas."on the General Liability,Umbrella and Professional Liability Policies. ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 6 PLAN NORTH Exhibit D URAL CO. Architect's Statement of Probable Cost:Brazos County Sanctuary Renovation 95%Construction Documents March 11,2024 Scope of Work Subtotal Contractor's Contingency $ 200,000.00 Permit $ 11,000.00 General Conditions $ 245,000.00 Asbestos Abatement $ 22,500.00 Demolition $ 225,000.00 Concrete®Elevator $ 60,000.00 Site&Utility(Related to Elevator) $ 35,000.00 Carpentry $ 57,500.00 Foundation $ 140,000.00 Unit Masonry $ 132,500.00 Steel Deck and Concrete @ Sloped Floor $ 140,000.00 Structural Steel,Deck,and Concrete @ Second Floor $ 295,000.00 Steel Framing @ Elevator Shaft $ 45,000.00 Structural Metal Framing $ 37,500.00 Metal Stairs&Railings $ 75,000.00 Millwork $ 105,000.00 Solid Surface&Tops $ 55,000.00 Doors and Frames $ 105,000.00 Door Hardware $ 145,000.00 Operable Walls $ 90,000.00 Metal Stud Framing $ 210,000.00 Glass and Glazing $ 67,500.00 Building Insulation $ 60,000.00 Drywall $ 220,000.00 Ceramic Tile $ 140,000.00 Acoustical Ceilings $ 99,500.00 Acoustical Wall Panels $ 25,000.00 Window Treatments $ 39,000.00 Carpet and Base $ 200,000.00 Painting $ 147,500.00 Corner Guards $ 10,500.00 Fire Extinguisher and Cabinets $ 12,500.00 Toilet Room Accessories $ 30,000.00 Toilet Partitions $ 85,000.00 Marker and Tack Boards $ 12,500.00 Presentation Media $ 300,000.00 Interior Signage $ 35,000.00 Audio Visual $ 250,000.00 Technology and Communications $ 175,000.00 Elevator $ 330,000.00 Plumbing $ 350,000.00 HVAC $ 725,000.00 BAS-Controls $ 90,000.00 Fire Alarm $ 90,000.00 Fire Sprinkler Revisions $ 105,000.00 Electrical $ 355,000.00 Overhead $ 340,000.00 Fee $ 365,000.00 Construction Cost Subtotal $ 7,090,000.00 Project Soft Cost Allowances Owner's Contingency $ 200,000.00 Escalation $ 150,000.00 FF&E(Includes 1st and 2nd Floor) $ 275,000.00 Professional Service,Fees,and Consultants $ 711,747.00 Architect's Statement of Probable Project Cost $ 8,426,747.00 7 PLANNORTH Exhibit E URAL CO. Architect's Statement of Probable Cost: Brazos County North Wing Renovation 95% Construction Documents March 11, 2024 Scope of Work Subtotal Contractor's Contingency $ 55,000.00 Permit $ 2,500.00 General Conditions $ 55,000.00 Asbestos Abatement $ 25,000.00 Demolition $ 52,350.00 Carpentry $ 9,500.00 Millwork $ 22,500.00 Bullet Resistant Sheathing $ 10,000.00 Solid Surface&Tops $ 15,000.00 Doors and Frames $ 25,000.00 Door Hardware $ 20,000.00 Metal Stud Framing $ 35,000.00 Glass and Glazing $ 20,000.00 Building Insulation $ 6,000.00 Drywall $ 42,500.00 Ceramic Tile $ 20,000.00 Acoustical Ceilings $ 30,000.00 Window Treatments $ 5,000.00 Carpet and Base $ 35,000.00 Painting $ 32,500.00 Corner Guards $ 1,500.00 Fire Extinguisher and Cabinets $ 1,500.00 Presentation Media $ 3,500.00 Toilet Room Accessories $ 5,000.00 Toilet Partitions $ 9,000.00 Interior Signage $ 2,500.00 Plumbing $ 90,000.00 HVAC $ 147,500.00 Fire Alarm $ 15,000.00 Fire Sprinkler Revisions $ 21,000.00 Electrical $ 160,000.00 Audio Visual $ 15,000.00 Technology and Communications $ 35,000.00 Overhead $ 45,000.00 Fee $ 45,000.00 Construction Cost Subtotal $ ^1,114,350.00 Project Soft Cost Allowances Owners Contingency $ 45,000.00 Escalation $ 60,000.00 FF&E $ 180,000.00 Professional Service, Fees and Consultants $ 156,000.00 Architect's Statement of Probable Project Cost $ 1,555,350.00 8 PLA\ NORTH ARCHITECTURAL CO. Fee and Scope Proposal for Architectural Services for Brazos County Administration Building Remodel Design Services Exterior Building Envelope Replacement, PN Project#2226PN Prepared March 12,2024 THE FOLLOWING SERVICES ARE INCLUDED IN THE ARCHITECTURAL FEE FOR THE DESIGN OF THE PROJECT LOCATED AT 200 South Texas Avenue in Bryan,Texas. The project consists of demolition and re-construction of the exterior building envelope to enclose approximately 95,00o SF of building. Project will remove and replace all masonry veneer, incorporate flashing,replace window and door systems,remove,and replace portions of the existing roof,and reconfigure the landscaping. t. During Schematic Design,the Architect's Team will: • Continue architectural work based on Feasibility and Statement of Probable Cost presented • Meet with Local Authorities to confirm that the concepts are feasible for the city • Produce and present final design concepts • Interview and hold multi-disciplinary meetings with the team of Engineers to confirm that the concepts are feasible and meet code. Enter into contract with this specific team of Engineers on the County's behalf. 2. During Design Development,the Architect's Team will develop and coordinate a set of drawings which will include: • Architectural Floor Plans • Plan Details • Enlarged Plans for Special Areas • Building Sections as determined necessary by the AOR • Wall Sections as determined necessary by the AOR • Door Schedule/Frame Types • Window Schedule/Frame Types • Building Specifications • 3. During Construction Documents,the Architect's Team will work with the team of Engineering Consultants to complete the set of drawings needed for permitting and construction: • Structural Engineering(included in the Architect's fee) • Building Envelope Consulting provided by Zero/Six to Brazos County(included in the Architect's fee). Zero/Six to provide envelope architecture services during the design,construction,and testing phases. • Mechanical Engineering(limited scope included in the Architect's fee) • Electrical Engineering(limited scope included in the Architect's fee) • Plumbing Engineering(limited scope included in the Architect's fee) 1 • Building and MEP COMcheck(This is a document required by state law/local building authority to ensure that the building envelope,insulation,and equipment meet energy code. This is included in the Architect's fee). • Surveying and civil engineering is EXCLUDED from this contract.Should the scope change and survey/civil engineering become required in order to complete the construction documents,fees for survey/civil engineering are outside this agreement and will be presented to the owner at that time. • TDLR registration and inspections must be provided outside the scope of this agreement and are not included in the Architect's fees. • Asbestos abatement and inspections are outside the scope of this agreement and are not included in the Architect's fees. 4. During Permitting and Bidding periods,the Architect's Team will work with the County as follows: • Provide sealed construction documents for County's use. Documents will be a 1o0% completion drawing set and a project manual. • Architect's team will provide addenda and clarifications during bidding,as well as assist the County in pulling the building permit. 5. During Construction,the Architect's Team will work with the County as follows: • Monthly visits by Architect's Team to jobsite and at points integral to the progress of construction • Timely response(drawings,email)to questions/concerns • Engineering coordination as needed • Construction Administration(review building completion stages,approve contractor pay applications) 6. Post Construction,the Architect will: • Provide drawings in PDF format to the Owner • Facilitate state inspections for the Owner • Remain available to the owner as a member of their Facilities Team 7. Compensation for the Services above will be based on the Architect's Statement of Probable Cost:Brazos County Administration Building Exterior Envelope and Roof Replacement, Dated 3/11/2o24. The Architect's fee as defined in the document referenced above will be a lump sum payment of$5oo,980.00. 8. The Architect's billing schedule is as follows: Schematic Design Phase 15% Design Development 25% Construction Drawings and Permitting 35% Bidding/RFP Preparation/Evaluation 5% Construction Observation and Closeout 2o% 9. PlanNorth acknowledges that 10%of the Architect's fee is considered profit. 2 1o. Services provided prior to contract execution will be billed hourly at the attached rates;re: Hourly Rates for PlanNorth Positions. Work completed at the County's request prior to agreement signature will be billed to the County accordingly. Signature: Printed Name: Di.I-A(J 6 PETERS Representative,Owner: (3mOS Cou 'r4 Date: 3 t q (aaat - Signature: Printed Name: �V- Principal,PlanNorth: }4P JP2cG,�.� pri•^40prt.. Date: 3^ V$ 2•02.41 3 Exhibit A Hourly Rates for PlanNorth Positions, 5/16/2023* *Hourly rates are revised annually Position Rate Principal(Architect) $2751hour Project Manager $1ss1hour Senior Project Architect $155/hour Architect $135/hour Designer $12o/hour Construction Services $90/hour Administrative $75/hour 4 PLANNORTH Exhibit B ARCIIITECTURAI.CO. PROJECT SCHEDULE Brazos County Administration Building-2024 Alterations Revised Schedule Feasibility Phase Kick-off meeting(Architect field survey and As-built documentation) January 25,2023 Asbestos Survey March 24,2023 Space Programming(Workshop-Program of Spaces) January 25,2023 MEP field survey February 9,2023 Stakeholders(review and develop preliminary plans,costs,and program of spaces) April 4,2023 Feasibility documents to County May 11,2023 Present Feasibility for Commissioners Approval May 23,2023 Schematic Design Phase Conceptual Design Review(review and confirm general size and location) July 13,2023 Outline Specifications(develop space Architectural and MEPT systems) July 10,2023 Existing Floor Slab Coring Test/Investigation(Facilitate Proposal to County) July 31,2023 Schematic Design Review Meeting(confirm PoR documents) July 27,2023 Schematic Design Documents to County July 31,2023 Design Development Phase Pre-Development Meeting w/City of Bryan August 17,2023 Departmental Review Meetings(in-depth meetings with end users) August 17,2023 Program of Requirements,Cost and Schedule Review August 24,2023 Audio-Visual&Technology meeting(w/A/V consultant) August 24,2023 Security and Safety Meeting(to discuss all related security design considerations) August 24,2023 MEPT Systems Meeting with County(Outline Specifications) August 24,2023 Existing Floor Slab Coring Test/Investigation(Complete) September 21,2023 Design Development Review Meeting(confirm PoR documents) September 28,2023 Design Development Documents to County September 28,2023 Construction Documents Phase 50%Architectural Model-Send to Consultants October 5,2023 50%Consultant Documents to Architect October 19,2023 50%Review Documents to County October 20,2023 50%Review Meeting(County participants TBD) October 26,2023 Pause on Area A for Feasibility and Additional Services Review November 2,2023 Commissioners Court December 12,2023 Notice to Proceed for Additional Services/Brazos County to issue PO to PlanNorth December 12,2023 90%Architectural Model-Send to Consultants January 22,2024 90%Consultant Documents to Architect January 31,2024 90%Review Documents to County February 2,2024 90%Review Meeting(County Participants TBD) February 8,2024 90%Review Meeting(multi-discipline) February 14,2024 Brazos County Administration Building 2024 Alterations Last Updated:March 13,2024 5 PLANNORTH ARCI i incrURAi,co. 100%Architectural Model—Send to Consultants February 21,2024 100%Consultants Issue for Proposal Documents to Architect March 4,2024 Pause on Permit Issue March 5,2024 Commissioners Court March 19,2024 Notice to Proceed#1 for Amendment 2 March 21,2024 Notice to Proceed#2 for Building Envelope&Roof March 21,2024 Owner Meeting#1 March 25,2024 Owner Meeting#2 April 11,2024 Owner Meeting#3 April 25,2024 Issue for Permit June 12,2024 Bidding and Negotiation Phase Deliver for Permit to City of Bryan June 12,2024 Deliver for TAS-ADA Plan Review June 13,2024 Coordinate Advertisement in News July 19,2024 Anticipated Permit from City of Bryan July 22,2024 Pre-Proposal Conference for General Contractors August 2,2024 Receive Bids from General Contractors August 26,2024 Proposal Evaluation&Recommendation Letter to County September 6,2024 Commissioners Approval of Owner-Contractor agreement September 17,2024 Construction Phase—18 months Pre-Construction Conference September 23,2024 Construction Duration(approx. 18 months) October 1,2024—April 3,2026 Substantial Completion Date April 3,2026 Owner FF&E and Commissioning April 24,2026 Brazos County Administration Building 2024 Alterations Last Updated:March 13,2024 6 Exhibit C ® �`►`� CERTIFICATE OF LIABILITY INSURANCE DATE(MMlDD/YYYY) 3113/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATNELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Amber Lamson Van Dyke Rankin &Company, Inc. PHONE FAX 211 S Austin St (A/C.No.Est):979-836-5636 (A/c.No):979-836-5059 Brenham TX 77833 ADDRESS: amber@vandykerankin.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Travelers Indemnity Co.of CT 25682 INSURED PLANNOR-01 INSURER B:Underwriters At Lloyds London 15642 PlanNorth,LLC dba PlanNorth Architectural Co.PO BOX 2468 INSURER C:Travelers Prop Cas Co.of America 25674 Brenham TX 77834 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:965359064 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. iLTR TYPE OF INSURANCE ADDLI SUBR POLICY NUMBER (MMIDDY/YYYY► (MMIDD//YY YYPY) LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y 680-3K503134-24-47 1/13/2024 1/13/2025 EACH OCCURRENCE $1,000,000 DAMAGE TO RENE CLAIMS-MADE X OCCUR PREMISES Ea occur ence) $1,000,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY X LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY Y Y 680.3K503134-24-47 1/13/2024 1/13/2025 COMBINED SINGLE LIMIT $ (Ea accident) 1,000.000 _ ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS BODILY INJURY(Per accident) $ X AUTOS X NON OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) C X UMBRELLA LIAB X OCCUR Y Y CUP-005K593548-24-47 1/13/2024 1/13/2025 EACH OCCURRENCE $2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $2,000,000 DOD X RETENTION$10 000 $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY Y/N STATUTE I ER ANY PROPRIETOR/PARTNER/EXECUTIVE ri E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B Professional Liability Y Y ANE1957023.24 1/13/2024 1/13/2025 Each Claim $1,000,000 Professional Liability Deductible $5,000 Retro Date:1-13-2018 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space is required) Project:Remodel of select areas of the Brazos County Administration Building,currently located at 200 S.Texas Ave.,Bryan,Texas,in areas mentioned below: Exterior Building Envelope&Roof Replacement The Owner and Program Manager,its officials,employees,and officers are included as additional insured as required by written contract on the General Liability and Umbrella Policies.Wavier of Subrogation is included as required by written contract on the General Liability and Umbrella Policies."Not to be canceled without thirty(30)days prior notice to Brazos County,Texas."on the General Liability,Umbrella and Professional Liability Policies. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Brazos County,Texas 200 S.Texas Ave.Ste 352 Bryan TX 77803 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD 7 PLANNORTH Exhibit D URAL CO. Architect's Statement of Probable Cost: Brazos County Administration Building Exterior Envelope and Roof Replacement March 11, 2024 Scope of Work Subtotal Contractor's Contingency $ 125,000.00 Permit $ 10,000.00 General Conditions $ 202,500.00 Demolition $ 640,000.00 Dumpster and Materials Handling $ 72,000.00 Unit Masonry $ 800,000.00 Misc. Metals and Loose Lintels $ 20,250.00 Rough Carpentry $ 90,000.00 Membrane Roofing $ 360,000.00 Pre-Finished Sheet Metal $ 29,700.00 Standing Seam Metal Roof $ 184,950.00 Metal Roof Decking Repair Allowance $ 35,000.00 Weather Resistant Barrier $ 176,000.00 Joint Sealants $ 20,000.00 Membrane Flashings $ 60,000.00 Exterior Doors and Frames $ 131,250.00 Door Hardware $ 68,750.00 Metal Stud Framing Repair Allowance $ 75,000.00 Glass and Glazing $ 265,500.00 Building Insulation (Continuous Insulation) $ 128,000.00 Materials Handling and Equipment Rentals $ 58,500.00 Painting and Coatings $ 96,000.00 Safety, Barricades,and Fencing $ 90,000.00 Landscaping Restoration Allowance $ 30,000.00 Electrical $ 15,000.00 Overhead $ 189,170.00 Fee $ 198,628.50 Construction Cost Subtotal $ 4,171,198.50 Project Soft Cost Allowances Owner's Contingency $ 125,000.00 Professional Service, Fees, and Consultants $ 500,980.00 Architect's Statement of Probable Project Cost $ 4,797,178.50 8 AGREEMENT BETWEEN COUNTY AND PLAN NORTH ARCHITECTURAL CO. { THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. • THIS AGREEMENT is made on the I day of Amy ,2023, Between the COUNTY: BRAZOS COUNTY,TEXAS c/o Brazos County Commissioners' Court Attention: County Judge 200 South Texas Ave.,Ste. 332 Bryan,Texas 77803 and the PLAN NORTH ARCHITECTURAL CO..(Architect): 107 S.Baylor Street Brenham,TX 77833 for the following PROJECT: Brazos County to contract with an architectural firm to complete the design after the feasibility study with Architect for remodel of select areas of the Brazos County Administration Building, currently located at 200 S.Texas Ave.,Bryan, Texas, in areas mentioned below: Sanctuary area, creating training areas, for multiple spaces of different sizes to accommodate various group sizes with multi-levels for future build out. North Wing, creating new office space for the Human Resources Department, including offices, reception/entry waiting area, conference/training room. Elevator, adding an elevator to the atrium in already structural built space for additional support to the second and third floors. The COUNTY and(Architect)agree as set forth below. ARTICLE I (Architect)RESPONSIBILITY 1.1 (ARCHITECT)'S SERVICE 1.1.1 The (ARCHITECT)'S services consist of those services performed by the (ARCHITECT), (ARCHITECT)'S employees and the (ARCHITECT)'S consultants as enumerated in Articles 2 and 3 of this Agreement. 1.1.2 The (ARCHITECT)'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The (ARCHITECT) shall submit for the COUNTY'S approval, a schedule for the performance of the (ARCHITECT)'S services which may be adjusted as the Project proceeds and shall include allowances for periods of time required for the COUNTY'S review and for approval of submissions by authorities having jurisdiction over the Project. Time limits Agreement Between County and(ARCHITECT) Page I of 19 established by this schedule approved by the COUNTY shall not, except for reasonable cause, be exceeded by the(ARCHITECT)or the COUNTY. ARTICLE II SCOPE OF(ARCHITECT)'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The (ARCHITECT)'S Basic Services consist of those described in attached Exhibit "A" Feasibility Study of 2nd Floor North Wing Alterations and Feasibility Study of Sanctuary Alterations and incorporated by reference hereto — SCOPE OF BASIC SERVICES TO BE PROVIDED BY PLAN NORTH ARCHITECTURAL CO.,TO BRAZOS COUNTY. ARTICLE III ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in attached Exhibit"1" as Additional Services are not included in the Basic Services. •It is expressly understood and agreed that (ARCHITECT) shall not furnish any of the additional services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such additional services, which have been performed without the prior written authorization of the COUNTY as herein above provided. 3.1.2.1 Services which could possibly be required, but at the time of this Agreement were yet to be determined and which are not included in the Basic Services or Additional Services as identified and described in EXHIBIT "1", shall be considered Contingent Additional Services. A list of possible Contingent Additional Services that could be needed as the Project proceeds is included at the end of Exhibit"1". 3.1.2.2 It is expressly understood and agreed that the(ARCHITECT) shall not furnish any of the Contingent Additional Services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such Contingent Additional Services, which have been performed without the prior written authorization of the COUNTY as herein above provided. ARTICLE IV COUNTY'S RESPONSIBILITY 4.1 The COUNTY shall provide full information regarding requirements for the Project, including a program, which shall set forth the COUNTY's objective, schedules, constraints and criteria. 4.2 The COUNTY shall establish and update an overall budget for the Project, including the Construction Cost, the COUNTY'S other costs and reasonable contingencies related to all of these costs. 4.3 The COUNTY shall designate a representative authorized to act on the COUNTY'S behalf with respect to the Project. The COUNTY, or such authorized representative, shall render decisions in a timely manner pertaining to documents submitted by the (ARCHITECT) in order to avoid unreasonable delay in the orderly and sequential progress of the(ARCHITECT)'S service. Agreement Between County and(ARCHITECT) Page 2 of 19 4.4 The COUNTY shall give prompt written notice to the (ARCHITECT) if the COUNTY becomes aware of any fault or defect in the Project or non-conformance with the contract documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a bar or act to estop the COUNTY from exercising any of its rights under this contract. 4.5 Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the (ARCHITECT), obtain advice of an attorney, insurance counselor and other consultants as the COUNTY deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the(ARCHITECT). 4.6 The proposed language of certificates or certifications requested of the (ARCHITECT)or the (ARCHITECT)'S consultants shall be submitted to the (ARCHITECT) for review and approval at least 14 days prior to execution. The COUNTY shall not request certifications that would require knowledge or services beyond the scope of this Agreement. 4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit 1 incorporated by reference hereto— ITEMS TO BE PROVIDED BY THE COUNTY TO THE(ARCHITECT). ARTICLE V PROJECT COST 5.1 DEFINITION 5.1.1 The Project Cost shall be the total cost or estimated cost to the COUNTY of all elements of the Project designed or specified by the(ARCHITECT). 5.1.2 The Project Cost shall include the cost at current market rates of labor and materials furnished by the COUNTY and equipment designed, specified, selected or specially provided by the (ARCHITECT), plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the work during construction. 5.1.3 Project Cost does not include the compensation of the (ARCHITECT) and the (ARCHITECT)'S consultants, financing or other costs which are the responsibility of the COUNTY. 5.2 RESPONSIBILITY FOR PROJECT COSTS 5.2.1 Evaluations of the COUNTY'S Project budget, preliminary estimates of.Project Cost and detailed estimates of Project Cost, if any,,prepared by the (ARCHITECT), represent the (ARCHITECT)'S best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the (ARCHITECT) nor the COUNTY has control over the cost of labor,materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the (ARCHITECT) cannot and does not warrant or represent that bids or negotiated prices will not vary from the COUNTY'S Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the(ARCHITECT). Agreement Between County and(ARCHITECT) Page 3 of 19 ARTICLE VI USE OF(ARCHITECT)'S DRAWINGS,SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement by the (ARCHITECT) with the same force and effect as if the COUNTY prepared same. Copies of complete or partially completed mylar reproducible, preliminary layouts,record drawings, sketches and other documents prepared pursuant to this Agreement shall be delivered to the COUNTY when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The (ARCHITECT) may retain one set of reproducible copies of the documents and these copies shall be for the (ARCHITECT)'S sole use in preparation of studies or reports for the COUNTY. The (ARCHITECT) is expressly prohibited from selling, licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written permission of the COUNTY. 6.2 All documents including reports, drawings and specifications prepared by the (ARCHITECT) pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the (ARCHITECT) for the specific purposes intended will be at the COUNTY'S sole risk and without liability or legal exposure to the (ARCHITECT). Any such verification or adaptation will entitle the (ARCHITECT) to further compensation at rates to be agreed upon by the COUNTY and the (ARCHITECT). 6.3 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the(ARCHITECT)'S reserved rights. ARTICLE VII TERMINATION,SUSPENSION OR ABANDONMENT 7.1 This Agreement may be terminated by either party upon not less than fourteen (14) days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the (ARCHITECT) shall be compensated for services performed prior to notice of such suspension. 7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14) days written notice to the (ARCHITECT) in the event that the Project is permanently abandoned. If the COUNTY abandons the Project for more than ninety(90)consecutive days,the(ARCHITECT) may terminate this Agreement by giving written notice. 7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of services after completion of the immediately preceding phase, the (ARCHITECT) may, • Agreement Between County and(ARCHITECT) Page 4 of 19 after giving seven (7) days written notice to the COUNTY, suspend services under this Agreement. 7.5 Failure of the COUNTY to make payments to the(ARCHITECT) in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 7.6 If the COUNTY fails to make payment when due to the (ARCHITECT) for services and expenses, the (ARCHITECT) may, upon seven (7) days written notice to the COUNTY, suspend performance of services under this Agreement. Unless the (ARCHITECT) receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the (ARCHITECT) shall have no liability to the COUNTY for delay or damage caused by the COUNTY because of suspension of services. 7.7 In the event of termination that is not the fault of the(ARCHITECT),the (ARCHITECT) shall be compensated for services performed prior to termination, together with Reimbursable Expenses, if any,then due. 7.8 TERMINATION BY THE OWNER FOR CAUSE 7.8.1 The Owner may terminate the Contract if the(ARCHITECT): 7.8.1.1 persistently or repeatedly refuses or fails to adhere to the schedule approved by Brazos County; 7.8.1.2 fails to make prompt payment to Subcontractors in accordance with the respective agreement between the(ARCHITECT)and the Subcontractors; 7.8.1.3 persistently disregards laws, ordinances, or rules, regulations or orders of a public authority having jurisdiction; or; 7.8.1.4 otherwise is guilty of substantial breach of a provision of the Contract Documents. 7.8.2 When any of the above reasons exist and the Owner believes that sufficient cause exists to justify such action, the Owner may, without prejudice to any other rights or remedies of the Owner and after giving the(ARCHITECT) seven(7) days written notice,terminate employment of the(ARCHITECT)and may,subject to any prior rights of the surety: 7.8.2.1 take possession of any and all drawings, notes, plans, specifications, or other documents produced for this contract by the(ARCHITECT); 7.8.2.2 accept assignment of subcontracts pursuant to this contract;and 7.8.2.3 finish the Work by whatever reasonable method the Owner may deem expedient. 7.8.3 When the Owner terminates the Contract for one of these reasons stated, the (ARCHITECT)shall not be entitled to receive further payment until the Work is finished. 7.8.4 If the unpaid balance of the Contract Sum exceeds cost of finishing the Work, including compensation for the Engineer's services and expenses made necessary thereby, such • excess shall be paid to the (ARCHITECT). If such costs exceed the unpaid balance, the (ARCHITECT) shall pay the difference to the Owner. This obligation for payment shall • survive termination of the Contract. • 7.9 SUSPENSION BY OWNER FOR CONVENIENCE 7.9.1 The Owner may,without cause, order the (ARCHITECT) in writing to suspend,delay, or interrupt the Work in whole or in part for such period of time as the Owner may determine. 7.9.2 The Contract Sum and Contract Time shall be adjusted for increases in the cost and time caused by suspension, delay, or interruption as described in this contract. Adjustment of the Contract Sum shall include profit. No adjustment shall be made to the extent: Agreement Between County and(ARCHITECT) Page 5 of 19 7.9.2.1 that performance is, was, or would have been so suspended, delayed, or interrupted by another cause for which the(ARCHITECT)is responsible; or 7.9.2.2 that an equitable adjustment is made or denied under another provision of the Contract. 7.10 TERMINATION BY THE OWNER FOR CONVENIENCE 7.10.1 The Owner may, at any time, terminate the Contract for the Owner's convenience and without cause. 7.10.2 Upon receipt of written notice from the Owner of such termination for the Owner's convenience,the (ARCHITECT)shall: 7.10.2.1 cease operations as directed by the Owner in the notice; 7.10.2.2 take actions necessary, or that the Owner may direct,for the protection and preservation of the Work;and 7.10.2.3 except for Work directed to be performed prior to the effective date of termination stated in the notice, terminate all existing subcontracts and purchase orders, and enter into no further subcontracts and purchase orders. 7.10.3 In case of such termination for the Owner's convenience, the (ARCHITECT) shall be entitled to receive payment for Work executed and costs incurred by reason of such termination,along with reasonable overhead and profit on the Work not executed. ARTICLE VIII MISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided,this Agreement shall be governed by the law of the principal place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms of this Agreement shall be in Brazos County,Texas. 8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitation shall commence to run not later than either the date of Construction Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion of Construction. 8.3 The COUNTY and the (ARCHITECT), respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement. Neither the COUNTY nor the (ARCHITECT) shall assign this Agreement without the express written consent of the other party. 8.4 This Agreement represents the entire integrated agreement between the COUNTY and the (ARCHITECT) and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the(ARCHITECT). 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the (ARCHITECT). 8.7 The (ARCHITECT) shall have the right to include representations of the design of the Project, including photographs, among the (ARCHITECT)'S promotional professional Agreement Between County and(ARCHITECT) Page 6 of 19 materials. The(ARCHITECT)'S materials shall not include the COUNTY'S confidential or proprietary information, if the COUNTY has previously advised the(ARCHITECT) in writing of the specific information considered by the COUNTY to be confidential or proprietary. 8.8 COMPLIANCE AND STANDARDS. The (ARCHITECT) agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto and shall use that degree of care and skill commensurate with the (ARCHITECT) profession to comply with all applicable state, federal and local laws, ordinances, rules and regulations relating to the work to be performed hereunder and the(ARCHITECT)'S performance. 8.9 INDEMNIFICATION: (ARCHITECT) shall save and hold harmless the COUNTY from and against any and all claims and Iiability due to activities of the (ARCHITECT), its agents or employees, performed under this Agreement and which result from any negligent act, error,or omission of the(ARCHITECT), or of any person employed by the (ARCHITECT). The (ARCHITECT) shall also save harmless the COUNTY from and against any and all expenses, including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise, resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the (ARCHITECT), its agents or employees. 8.10 LIQUIDATED DAMAGES: It is acknowledged that the (ARCHITECT)'s failure to achieve substantial completion of the Work within the Contract Time provided by the Contract Documents will cause the COUNTY to incur substantial economic damages and losses of types and in amounts which are impossible to compute and ascertain with certainty as a basis for recovery by the COUNTY of actual damages,and that liquidated damages represent a fair, reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such delay,the (ARCHITECT)agrees that liquidated damages may be assessed and recovered by the COUNTY as against (ARCHITECT) and its Surety, in the event of delayed completion and without the COUNTY being required to present any evidence of the amount or character of actual damages sustained by reason thereof; therefore (ARCHITECT) shall be liable to the COUNTY for payment of liquidated damages in the amount of one-hundred dollars ($100.00) for each day that Substantial Completion is delayed beyond the Contract Time as adjusted for time extensions provided by the Contract Documents. Such liquidated damages are intended to represent estimated actual damages and are not intended as a penalty, and (ARCHITECT) shall pay them to COUNTY without limiting COUNTY's right to terminate this agreement for default as provided elsewhere herein. ARTICLE IX PAYMENTS TO THE (ARCHITECT) 9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES 9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic Services shall be made monthly and shall be in proportion to services performed that month within each phase of service. 9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the (ARCHITECT)'S statement of services rendered, or expenses incurred, payment on account of the Agreement Between County and(ARCHITECT) Page 7 of 19 (ARCHITECT)'S Additional Services and for Reimbursable Expenses shall be made monthly. 9.3 PAYMENTS WITHHELD 9.3.1 No deductions shall be made from the (ARCHITECT)'S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the Work other than those for which the (ARCHITECT) has been found to be liable. 9.4 (ARCHITECT)'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses pertaining to Additional Services and services performed on an hourly basis shall be available to the COUNTY or the COUNTY'S authorized representative at mutually convenient times. 9.5 LIMIT OF APROPRIATION 9.5.1 Prior to the execution of this Agreement, the (ARCHITECT) has been advised by the COUNTY and the (ARCHITECT) fully understand and agrees, such understanding and agreement being of the absolute essence to this Agreement, that the total maximum compensation that (ARCHITECT) may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the (ARCHITECT) hereunder, shall not, under any conditions, circumstances or interpretations hereof, exceed the sum certified as available by the County Auditor in the Auditor's Certificate attached hereto. ARTICLE X BASIS OF COMPENSATION The COUNTY shall compensate the (ARCHITECT) from funds obtained through current revenue of Brazos County as follows: 10.1 BASIC COMPENSATION 10.1.1 For.Basic Services, as described in Article 2, Basic Compensation shall be computed as follows (In accordance with the attached Exhibit "1" incorporated by.reference hereto, SCHEDULE OF FEES.): 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 For Additional Services of the (ARCHITECT), as described in Article 3, compensation shall be computed as follows (In accordance with the attached Exhibit "1" incorporated by reference hereto, SCHEDULE OF FEES.): 10.3 COMPENSATION FOR CONTINGENT ADDITIONAL SERVICES 10.3.1 For Contingent Additional Services of the (ARCHITECT), as described. in Article 3, compensation shall be computed as follows: (In accordance with the attached Exhibit"1" incorporated by reference hereto, SCHEDULE OF FEES.): 10.3.2 Payments shall be made by the COUNTY in accordance with Texas Government. Code Chapter 2251. The COUNTY shall pay the(ARCHITECT)'S invoice as approved by the COUNTY's designee within thirty (30) days after the COUNTY'S designee's approval of the same, provided that the approval or payment of any such invoice shall not be. considered to be evidence of performance by the (ARCHITECT)to the point indicated by Agreement Between County and(ARCHITECT) Page 8 of 19 such invoice or of receipt or acceptance by the COUNTY of the work covered by such invoice. ARTICLE XI OTHER CONDITIONS OR SERVICES 11.1 INSURANCE 11.1.1 The (ARCHITECT) shall file with the COUNTY a Certificate of Errors and Omissions Insurance having minimum limits of One Million and No/100 Dollars($1,000,000.00)for each occurrence and annual One Million and No/100 Dollars ($1,000,000.00) aggregate. Such Errors and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and No/100 Dollars ($200,000.00) self-insured. Such Certificate shall bear the endorsement "Not to be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The (ARCHITECT) shall maintain the Errors and Omissions Insurance at all times this Agreement is in effect and for a period of five (5) years after completion of the Project. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.1.2 The (ARCHITECT) shall also provide Worker's Compensation, automobile and comprehensive general liability policies. The (ARCHITECT) shall deliver the insurance certificates to the COUNTY. The coverage provided herein shall contain an endorsement providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. If the(ARCHITECT)has canceled or allowed to lapse any of these insurance policies then the COUNTY may pay for such insurance and may hold the amount of such payment out of the (ARCHITECT)'s fees or be otherwise reimbursed. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.2 PERIODS OF SERVICE 11.2.1.1 The (ARCHITECT) shall begin work immediately upon receipt of the Notice-to- Proceed in writing by the COUNTY or the COUNTY's designee. The project will proceed according to the schedule shown in Exhibit"1". The schedule makes certain assumptions regarding review processes and other activities that are beyond the control of the(ARCHITECT). 11.2.1.2 Working days shall be defined as standard workdays between Monday and Friday, exclusive of holidays. 11.2.3 This schedule assumes an orderly progression of the (ARCHITECT)'S services. Delays beyond the control of the (ARCHITECT) may be cause for extension of this period of service, in which case the (ARCHITECT) shall submit in writing to the COUNTY its request for such extensions a minimum of thirty(30)calendar days prior to the end of the affected service period. 11.2.2 If the COUNTY has requested significant modifications or changes in the general scope, extent or character of the Project, the time or performance of the (ARCHITECT)'S services shall be adjusted equitably. 11.3 STATEMENT OF CONFLICTS OF INTREST(IF ANY) 11.3.1 The (ARCHITECT) or key employees may have regarding these services, and a plan for mitigating the conflict(s). Note that Brazos County may in its sole discretion determine • whether or not a conflict disqualifies a firm, and/or whether or not a conflict mitigation plan is acceptable. Agreement Between County and(ARCHITECT) Page 9 of 19 II • 11.4 SYSTEM FOR AWARD MANAGEMENT 11.4.1 (ARCHITECT)and its Principals shall not be debarred or suspended nor otherwise on the Excluded Partis List System (EPLS) as its principals are not listed (or not debarred) through the System for Award Management(www.SAM.gov). 11.5 EQUAL EMPLOYEMENT OPPORTUNITY (2 CFR 200 APPENDEX II (C) AND 41 CFR§60-1,4(b)) 1 1.5.1 Except as otherwise provided under 41 CRF Part 60,all contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-4.1(b), in accordance with Executive Order 11246,"Equal Employment Opportunity" (30 FR 12319, 12935,2 CFR Part, 1964- 1965 Comp.,p. 339),as amended by Executive Order 11375, "Amending Executive Oder 11246 Relating to Equal Employment Opportunity,"and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 11.5.2 41 CFR 60-1.4 Equal opportunity clause. 11.5.2..1 (b) Federally assisted construction contracts. (1) Except as otherwise provided, each administering agency shall require the inclusion of the following language as a condition of any grant, contact, loan, insurance, or guarantee involving federally assisted construction which is not exempt from the requirements of the equal opportunity clause: 11.5.2.1.1 During the performance of this contract,the (ARCHITECT)agrees as follows: 11.5.2.1.1.1 The (ARCHITECT) will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the:provisions of this nondiscrimination clause. 11.5.2.1.1.2 The (ARCHITECT) will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation,gender identity,or national origin. 11.5.2.1.1.3 The (ARCHITECT) will not. discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or other employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in • furtherance of an investigation, proceeding, hearing, or action, including an Agreement Between County and(ARCHITECT) Page 10 of 19 investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. 11.5.2.1.1.4 The (ARCHITECT) will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 11.5.2.1.1.5 The(ARCHITECT) will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 11.5.2.1.1.6 The(ARCHITECT)will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules,regulations,and orders. 11.5.2.1.1.7 In the event of the (ARCHITECT)'s noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 11.5.2.1.1.8 The (ARCHITECT) will include the portion of the sentence immediately proceeding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or MM orders of the Secretary of Labor issued pursuant to section 204 if Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The (ARCHITECT) will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: 11.5.2.1.1.8.1 Provided, however, that in the event a (ARCHITECT) becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States. 11.5.2.1.1.8.2 The (ARCHITECT) further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: provided, that if the (ARCHITECT) so participating is a State or local government, the above equal opportunity clause is not applicable to any agency instrumentality or subdivision of such government which does not participate in work on or under the contract. 11.5.2.1.1.8.3 The (ARCHITECT) agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance,and that it will otherwise assist the Agreement Between County and(ARCHITECT) Page I I of 19 administering agency in the discharge of the agency's primary responsibility for securing compliance. 11.5.2.1.1.8.4 The (ARCHITECT) further agrees that it will refrain from entering into any contract or contract modification subject to Executive Oder 11246 of September 24, 1965, with a contractor debarred from,or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the(ARCHITECT)agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the (ARCHITECT) under the program with respect to which the failure or refund occurred until satisfactory assurance of further compliance has been received from such(ARCHITECT); and refer to case to the Department of Justice for appropriate legal proceedings. 11.6 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. 3701- 3708)(2 CFR 200 APPENDIX II(E)) 11.6.1 Where applicable, all contracts awarded by the non-Federal entity in excess of$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at the rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provided that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for transportation or transmission of intelligence. 11.7 RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT (2 CFR 200 APPENDIX II (F)) 11.7.1 If the Federal award meets the definition of"funding agreement" under 37 CFR §401.2 (a) and the recipient or recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 11.8 CLEAN AIR ACT (42 U.S.C. 7401-7671Qq.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. 1251-1387), AS AMENDED (2 CFR 200 APPENDIX II(G)) 11.8.1 Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards,orders or Agreement Between County and(ARCHITECT) Page 12 of 19 07 regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA). 11.9 DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689) (2 CFR 200 APPENDIX II(H)) 11.9.1 A contract award (see 2 CFR 180.220) must not be made to parties listed on the govemmentwide exclusion in the System for Award Management(SAM), in accordance with the OMB guidelines a 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp.,p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contain the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 11.10 BYRD ANTI-LOBBYING AMENDMENT(31 U.S.C. 1352) (2 CFR 200 APPENDIX II (I)AND 24 CFR§570.303) 11.10.1 (ARCHITECT)s that apply or bid for any award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. 11.11 SEE 2 CFR§200.323. (2 CFR 200 APPENDIX II(J)) 11.12 SEE 2 CFR§200.316. (2 CFR 200 APPENDIX II(K)) 11.13 SEE 2 CFR§200.322. (2 CFR 200 APPENDIX II(L)) 11.14 The Federal awarding agency must establish conflict of interest policies for Federal awards. The non-Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with applicable Federal awarding agency policy. (2 CFR 200.112) 11.15 The Federal awarding agency and the non-Federal entity should, whenever practicable, collect, transmit, and store Federal award-related information in open and machine- readable formats rather than in closed formats or on paper in accordance with applicable legislative requirements. A machine-readable format is a format in a standard computer language (not English text)that can be read automatically by a web browser or computer system. The Federal awarding agency or pass-through entity must always provide or accept paper versions of Federal award-related information to and from the non-Federal entity upon request. If paper copies are submitted, the Federal awarding agency or pass- through entity must not require more than an original and two copies. When original records are electronic and cannot be altered, there is no need to create and retain paper copies. When original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to Agreement Between County and(ARCHITECT) Page 13 of 19 periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable. (2 CFR 200.336) 11.16 CONTRACTING WITH HUB, SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES,AND LABOR SURPLUS AREA FIRMS. (2 CFR 200.321) 11.16.1 The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. 11.16.2 Affirmative steps must include: 11.16.2.1 Placing qualified small and minority businesses and women's business enterprises on solicitation lists; 11.16.2.2 Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; 11.16.2.3 Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; 11.16.2.4 Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses,and women's business enterprises; 11.16.2.5 Using the services and assistance as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce;and 11.16.2.6 Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (i)through(v)of this section. 11.17 Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three (3)years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or pass-through entities must not impose any other record retaining requirements upon non-Federal entities. (2 CFR 200.334)They only exceptions are the following: 11.17.1 If any'litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involved the records have been resolved and final action taken. 11.17.2 When the non-Federal entity is notified in writing by the Federal awarding agency, cognizant agency for audit, oversite agency for audit, cognizant agency for indirect costs, or pass-through entity to extend the retention period. 11.17.3 Records for real property and equipment acquired with Federal Funds must be retained for three (3)years after final disposition. 11.17.4When records are transferred to or maintained by the Federal awarding agency or pass- through entity, the three-year retention requirements is not applicable to the non-Federal entity. 11.17.5 Records for program income transactions after the period of performance. In some cases, recipients must report program income after the period of performance. Where there is such a requirement, the retention period for the records pertaining to the earning of the program income starts from the end of the non-Federal entity's fiscal year in which the program income is earned. • 11.17.6 Indirect cost rate proposals and cost allocations plans. This paragraph applies to the following types of documents and their supporting records: indirect cost rate Agreement Between County and(ARCHITECT) Page 14 of 19 computations or proposals, cost allocation plans, and any similar accounting computations of the rate at which a particular group of costs is chargeable (such as computer usage chargeback rates or composite fringe benefit rates). 11.17.6.1 If submitted for negotiation. If the proposal, plan or other computation is required to be submitted to the Federal Government (or to the pass-through entity) to form the basis for negotiation of the rate, then the three-year retention period for its supporting records starts from the date of such submission. 11.17.6.2 If not submitted for negotiation. If the proposal, plan, or other computation is not required to be submitted to the Federal Government(or to the pass-through entity)for negotiation purposes, then the three-year retention period for the proposal, plan, or computation and its supporting records starts from the end of the fiscal year(or other accounting period)covered by the proposal,plan, or other computation. 11.18 CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IRAN, SUDAN, OR FOREIGN TERRORIST ORGANIZATION PROHIBITIED (TEXAS GOVERNMNET CODE 2252.152) } 11.18.1 A governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Section 806.051, 807.051, or 2252.153. The term "foreign terrorist organization" in this paragraph has the meaning assigned to such a term in Section 2252.151(2)of the Texas Government Code. 11.19 PROVISION REQUIRED IN CONTRACT(TEXAS GOVERNMENT CODE 2271) 11.19.1 In between a governmental entity and a company with then (10) or more full-time employees; and 11.19.2 Has a value of$100,000 or more that is to be paid wholly or partly from public funds of the governmental entity. 11.19.3A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: 11.19.3.1 Does not boycott Israel; and 11.19.3.2 Will not boycott Israel during the term of the contract 11.20 The contract award is contingent upon the receipt of ARP Act funds. If no such funds are awarded,the contract shall terminate. 11.21 Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. (42 U.S.C.6201) 11.22 TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 11.22.1 The sub-grantee, contractor, subcontractor, successor, transferee, and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits, or otherwise discriminating against a person on the basis of race, color,or national origin (42 U.S.C. §2000d et seq) as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also includes protection to persons with "Limited English Proficiency" in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, and herein incorporated by reference and made a part of this contract or agreement. Agreement Between County and(ARCHITECT) Page I5 of 19 11.23 THE FAIR HOUSING ACT, TITLE VIII OF THE CIVIL RIGHTS ACT OF 1968 (42 U.S.C. § 3601 ET SEQ.) 11.23.1 Which prohibits discrimination in housing on the basis of race, color, religion, national origin,sex,familial status, or disability. 11.24 AGE DISCRIMINIATION ACT OF 1975 11.24.1 The (ARCHITECT) shall comply with the Age Discrimination Act of 1975 which provides that no person in the United States shall on the basis of age be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 11.25 AMERICANS WITH DISABILITIES ACT 11.25.1 (ARCHITECT) shall not discriminate against a qualified individual with a disability and shall comply with the Americans with Disabilities Act, P.L. 101-336, 42 U.S.C. 12101 et seq.and any property promulgated rules and regulations related thereto. 11.26 CONFLICTS OF INTREST 11.26.1 GOVERNING BODY 11.26.1.1 No member of the governing body of the County and no other officer, employee, or agent of the County who exercises any functions or responsibilities in connection with administration, construction, engineering, or implementation of award between the Department of Treasury and the County, shall have any personal financial interest, direct or indirect, in the (ARCHITECT) or this Contract; and the (ARCHITECT) shall take appropriate steps to assure compliance. 11.26.2 OTHER LOCAL PUBLIC OFFICIALS 11.26.2.1 No other public official,who exercises any functions or responsibilities in connection with the planning and carrying out of administration, construction, engineering, or implementation of the ARPA award between the Department of Treasury and the County, shall have any personal financial interest, direct or indirect, in the (ARCHITECT) or this Contract; and the (ARCHITECT) shall take appropriate steps to assure compliance. 11.26.3 THE(ARCHITECT)AND EMPLOYEES 11.26.3.1 The (ARCHITECT) warrants and represents that it has no conflict of interest associated with the ARPA award between the Department of Treasury and the County of this Contract. The (ARCHITECT) further warrants and represents that it shall not acquire an interest,direct or indirect,in any geographic area that may benefit from the ARPA ward between the Department of Treasury and the County or in any business, entity, organization, or person that may benefit from the award. The (ARCHITECT) further agrees that it will not employee an individual with a conflict of interest as described herein. 11.27 ACCESS TO RECORD S 11.27.1 The U.S. Department of Treasury, Inspectors General, the Comptroller General of the United States,and the Texas Division of Emergency Management and the County,or any of their authorized representatives, shall have access to any documents, papers, or other records of the (ARCHITECT) which are pertinent to the ARPA award, in order to make audits, examinations, excerpts, and transcripts and to closeout the County's ARPA contract with the Department of Treasury. Agreement Between County and(ARCHITECT) Page 16 of 19 11.28 RETAINAGE OF RECORDS 11.28.1 Grantees or subgrantees must retain all required records for three (3) years after grantee or subgrantees make final payments and all other pending matters are closed. 11.29 TERMINATION FOR CAUSE 11.29.1 If the (ARCHITECT) fails to fulfill in a timely and proper manner its obligations under this Agreement, or if the (ARCHITECT) violates any of the covenants, conditions, agreements, or stipulations of this Agreement, the County shall have the right to terminate this Agreement by giving written notice to the (ARCHITECT) of such termination and specifying the effective date thereof, which shall be at least fourteen (14) days before the effective date of such termination. In the even of termination for cause, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the (ARCHITECT) pursuant to this Agreement shall, at the option of the County, be turned over to the County and become the property of the County. In the even of termination for cause, the (ARCHITECT)shall be entitled to receive reasonable compensation for any necessary services actually and satisfactory performed prior to the date of termination. 11.29.2 Notwithstanding the above, the (ARCHITECT) shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of contract by the (ARCHITECT), and the County may set-off the damages in incurred as a result of the (ARCHITECT)'s breach of contract from any amounts that might otherwise owe the (ARCHITECT). 11.30 TERMINATION FOR CONVENIENCE OF THE COUNTY 11.30.1 County may at any and for any reason terminate (ARCHITECT)'s services and work at County's convenience upon providing written notice to the(ARCHITECT)specifying the extent of termination and the effective date. Upon receipt of such notice, (ARCHITECT) shall, unless the notice directs otherwise, immediately discontinue the work and placing of orders for materials, facilities, and supplies in connection with the performance of this Agreement. 11.31 INCREASING SEAT BELT USE IN THE UNITED STATES 11.31.1 Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), Recipient should encourage its (ARCHITECT) to adopt and enforce on-the job seat belt policies and programs for their employees when operating company-owned, rented, or personally owned vehicles. 11.32 REDUCING TEXT MESSAGING WHILE DRIVING 11.32.1 Pursuant to Executive Order 13513, 74 RF 51225 (Oct. 6, 2009), Recipient should encourage its employees, subrecipients, and (ARCHITECT) to adopt an enforce policies that ban text messaging while driving, and Recipient should establish workplace safety policies to decrease accidents caused by distracted drivers. 11.33 SECTION 504 OF THE REHABILIATION ACT OF 1973 11.33.1 As amended (29 U.S.C. §794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance. Agreement Between County and(ARCHITECT) Page 17 of 19 1 This Agreement entered into as of the day and year first written above. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolution extending said authority have been duly passed and are now in force and effect. BRAZOS CO XAS (ARCHITECT)FIRM Duane Peters,County Judge by: pI4 o f C Principal �`7' Acting by and through the authority of the Brazos County Commissioners Court Attest: County Clerk Arsr.,v-• , oForm: MP* •*k c .. . . • Agreement Between County and(ARCHITECT) Page 18 of 19 ATTACHMENT "A" ARCHITECT CONTRACT FOR BRAZOS C(,,LINTY ADMINISTRATION 3,UILDING, FOIL"WING REQUEST FOR QUALIFICATIONS CI[P 23-588 Agreement Between County and(ARCHITECT) Page 19 of 19 PLANK PT ARCHITECTURAL CO. Fee and Scope Proposal for Architectural Services for Brazos County RFQ NO. CIP 23-558 Administration Building Remodel Design.Services Sanctuary Renovation Prepared May 16,2023 THE FOLLOWING SERVICES ARE INCLUDED IN THE ARCHITECTURAL FEE FOR THE DESIGN OF THE PROJECT LOCATED AT 200 South Texas Avenue in Bryan,Texas. The project consists of approximately 17,700 net square feet of existing demolition including the existing baptismal and mezzanine seating. Approximately 22,600 net square feet of new interior construction as well as a new elevator in the existing atrium area. 1. During Schematic Design,the Architect's Team will: o Continue architectural work based on Feasibility and Statement of Probable Cost presented o Meet with Local Authorities to confirm that the concepts are feasible for the city o Produce and present final design concepts o Interview and hold multi-disciplinary meetings with the team of Engineers to confirm that the concepts are feasible and meet code. Enter into contract with this specific team of Engineers on the County's behalf. 2. During Design Development and Construction Documents,the Architect's Team will develop and coordinate a set of drawings which will Include: o Architectural Floor Plans o Plan Details o Enlarged Plans for Special Areas a Building Sections as determined necessary by the AOR o Wall Sections as determined necessary by the AOR o Door Schedule/Frame Types o Window Schedule/Frame Types o Interior Elevations o Building Specifications o Interior specifications 3. During Design Development and Construction Documents,the Architect's Team will work with the team of Engineering Consultants to complete the set of drawings needed for permitting and construction: • Structural Engineering(included in the Architect's fee). • Mechanical Engineering(included in the Architect's fee) a Electrical Engineering(included in the Architect's fee) a Plumbing Engineering(included in the Architect's fee) 1 )14, • Building and MEP Comcheck(This is a document required by law/local building authority to ensure that the building envelope,insulation and equipment meet energy code. This is included in the Architect's fee). • Civil engineering Is EXCLUDED from this contract due to project needs.Should the scope change and civil engineering become required in order to complete the construction documents,fees for civil engineering is outside this agreement. • TDLR registration and inspections must be provided outside the scope of this agreement and are not included in the Architect's fees. • Asbestos abatement and inspections are outside the scope of this agreement and are not included in the Architect's fees. 4. During Estimating and Bidding periods,the Architect's Team will work with the County as follows: • Provide sealed construction documents for County's use. Documents will be a 100% completion drawing set and a project manual. • Architect's team will provide addenda and clarifications during bidding,as well as assist the County in pulling the building permit. 5. During Construction,the Architect's Team will work with the County as follows: • Monthly visits by Architect's Team to jobsite and at points integral to the progress of construction • Timely response(drawings,email)to questions/concerns • Engineering coordination as needed • Construction Administration(review building completion stages,approve contractor pay applications as requested by the County) 6. Post Construction,the Architect will: • Provide drawings in PDF format to the Owner • Facilitate state inspections for the Owner • Remain available to the owner as a member of their Facilities Team 7. Terms of this contract on all matters not explicitly addressed herein will be the AIA Standard Form of Agreement between Owner and Architect,AIA Document Burt,2017 Version. By signing this proposal,the Owner agrees to the terms in this agreement. Specifically, deliverables required by the Architect to the Owner are based on the AIA Document Bum, 2017 Version. 8. Compensation for the Services and Products above will be based on the Architect's Statement of Probable Cost until a Guaranteed Maximum Price or Cost of the Work is provided by the contractor. Final compensation for the Architect's services will be adjusted to reflect the Cost of the Work. The Architect's fee as defined in this document will be a Jump sum amount of$485,000.0o based on an approximate 7.75%fee of the preliminary estimated Cost of the Work. 9. The Architect's billing schedule is as follows: Schematic Design Phase 15% Design Development 25% Construction Drawings and Permitting 35% 2 �' i% Bidding/RFP Preparation/Evaluation 5% Construction Observation and Closeout 2o% �o. PlanNorth acknowledges that to%of the Architect's fee is considered profit. ��. Services provided prior to contract execution will be billed hourly at the attached rates;re: Hourly Rates for PlanNorth Positions. W leted at the County's request prior to agreement signature will be billed to th County a rdingly. signature: — Printed Name: 1✓(�U ��C�� c t U S CU w-►' `f ��pG, 6PA�s CO Li-Airr Representative,Owner: I Date: s a3 I ao a3 Signature: Printed Name: Principal,PlanNorth: �)� !/I ( k11/02 Date: 0-I-7-,z023 3 EXHIBIT A: Hourly Rates for PlanNorth Positions, 5116/2°23* *Hourly rates are revised annually Position Rate Principal(Architect) $275/hour Project Manager $1551hour Senior Project Architect $155/hour Architect $1351hour Designer $12o/hour Construction Services $9o/hour Administrative $75/hour 4 EXHIBIT B: Proposed Sanctuary Renovation Schedule 1 1 { 1 5 PLANK PTH Arccrn•rrcrtrnA1.cn. PROJECT SCHEDULE Existing Brazos County Administration Building - Sanctuary Alterations 2023-25 Feasibility Phase Kick-off meeting(Architect field survey and Ac-built documentation)._..................._........................________ January 25, 2023 t Asbestos Survey__ ......... ...... arch'l_4, Space Prop-anming(Workshop-Program of Spaces) January 25.2023 MEPfield survey__............................ ............................. ........ ............_.............................._................. .....________...............__February 9 2023 Stakeholders(review and develop preliminary plans,costs,and program of spaces) April 4, 2023 Feasibility documents to County May II, 2023 Present Feasibility for Commissioners Approval ...._ _....................................._May 23, 2023 Schematic Design.Phase Conceptual Design Review(review and confirm general size and location)......_ �.._..._..........._...._._.........._June 30, 2023 Program of Requirements(develop space Architectural and MEPT systems).. June 30. 2023 Existing Floor Slab Coring Test/Investigation(Facilitate Proposal to County)._......._................__........_......._.......___June 30.2023 Schematic Design Review Meeting(confirm PoR documents)....._._..._..............__......._...._._................_......._.._.._._.._..._......._July 18,2023 Schematic Design Documents to County........... ..... ................_................_......._......._............__________ August 3,2023 Present Schematic Design for Commissioners Approval.................__.........._.........__.._.._......._.._.__.........._..:......_......_ _August 8, 2023 Design Development Phase Pre-Development Meeting w/City of Bryan,...__......._..........._..._...._...._...._....._.._..._........_._............_..__.,..__....._....._...._.__. August 17,2023 Departmental Review Meetings(in-depth meetings with end users)_..._......._........._....._.._..._...:......,............-...August 17-24,2023 Program of Requirements,Cost and Schedule Review August 24,2023 Audio-Visual&Technology meeting(w/AN consultant) __._.._.......__._.._ August 31, 2023 Security arid Safety Meeting(to discuss all related security design considerations)............._.._..._.._......_August 31,2023 MEPT Systems Meeting with County(Outline Specifications)....___.._..._........................._.........................._....._.........._. August 31,2023 Existing Floor Slab Coring Test/Investigation(Complete).....________.......__...__..................._...._......._......_................. _ August 31,2022 Design Development Review Meeting(confirm PoR documents)._.........._._......._....:.-.._......_..._.............:......_.September 7,2023 Design Development Documents to County....... .................:.........._....._._.._.._......................_............._......._...._....._September 28,2023 Present Design Development for Commissioners Approval......._..._........._..__.....................................________........... October 3.2023 Construction Documents Phase 50%Architectural Mtidel-Send to Consultants.._._...._.__.,....................._._.._..._..._..___..__..........____..._.._..._...._.........._.,..._..October 27, 2023 50%Consultant Documents to Architect..............._......._._..........................._.._.._..._.._......._............._....._________.........._..._..November 27,2023 50%Review Documents to County............_......._......_......_......._......._:..........__.___........................_....._......._......._.._.__...__......._..November 28,2023 50%Review Meeting(County participants TBD)................._..._.._................_......._...._._._...._....,:_.:...._.:_..._.._..__........_..._....December 12,2023 90%Architectural Model-Send to Consultants........._................................_......._......_......_.._..._..._.._.._................._._.__............January 25.2024 90%Consultant Documents to Architect........._......_......._.........._..._.._......._..._._.._..._..............-......._......,_.._.:._......,......................._...February 15.2024 90%.Review Documents to County..._..................:............_..._........................._.........._.-........._______....._......._... February 16,2024 90%Review Meeting(County Participants TBD)............._.._.._.._......___..._...... . _.._..._.............._..._.._............:.._...:.__._..__March 12,2024 90%Review Meeting(multi-discipline).......__.....__.,...__........._..._..__._._.._......,...._........_........._..._...._.............................._........_....,._...__..March 13,2024 100%Architectural Model-Send to Consultants..._..,_......._.-....._....._______......._......._.._..._..........._....._......._...................................April 3,2024 100%Consultants Issue for Proposal Documents to Architect...._..._ April 4, 2024 Coordinate Advertisement in News....._..._...................._.......__..__......_......._.._...._._.....,...._....._......,.......__.._ April 6,2024 Issuefor Proposals...._..................._......._________........................_......._......._......_.......__..._...._......._......_............__............_________............_......._.., April 8.2024 Brazos Canty Sanctuary Alteration Last Updated:May 15,2023 • PLANNOPTH Bidding and Negotiation Phase Deliverfor Permit to City of Bryan.._..............._....................._...._...._.................................._.. _...._._._.......__._..___.._......._......._.....,._..........._....April 9,2024 Deliver for TAS-ADA Plan Review .._......._ April 9,2024 Pre-Proposal Conference fcr Contractors _.._..._....................................._......._...._..................April 18.2024 Receive Proposals _...__,.:.:......_._...._Aprl 25,2024 Proposal Evaluation&Recommendation Letter to Counry.._......._..._._......._...._._.__.._._........._.._..._......................_..._..,._......May 7,2024 Commissioners Approval of Owner-Contractor agreement_......_.........._.._..._.................................:..._._ _.....:.......___..:...._..May 21,2024 Construction Phase Pre-Construction Conference _......_................_......_....._..._....w._......._.._.._..._.._......._..................,......_................._...._........____.........__...June 3, 2024 Construction Duration(17 months) ................_..........June 3, 2024-November 14,2025 SubstantialCompletion ......................_.._..._..........._......._....__......._........_.............._........................_.................._.._.................._...November 14,2025 Owner FF&E and Commissioning._ December 18,,2025 Brazos County Sanctuary Alteration Last Updated:May 15.2023 EXHIBIT C: Insurance • 6 f AC ® DATE(MMIODIYYYY) v CERTIFICATE OF LIABILITY INSURANCE 5/15/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT NAME: Amber Lamson Van Dyke Rankin &Company,Inc. PHONE FAX 211 S Austin St (ac.No.Ern:979-836-5636 (ac,No):979-836-5059 Brenham TX 77833 ADDRESS: amberQvandykerankin.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Travelers Indemnity Co.of CT 25682 INSURED PLANNOR-01 INSURER B:Travelers Prop CRS CO.of America 25674 PlanNorth,LLC dba PlanNorth Architectural Co. PO BOX 2468 INSURER C:Underwriters At Lloyds London 15642 Brenham TX 77834 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:458408718 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRR TYPE OF INSURANCE „NSp SUER POLICY NUMBER (MMIDDYIYYYY) IMM/DOIYYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y 680.3K503134.23-47 1H312023 1/13/2024 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED CLAIMS-MADE n OCCUR PREMISES(Ea occurrence) $1.000,000 MED EXP(Any one person) $5,000- I�I PERSONAL 8.ADV INJURY $1,000,000 GEM AGGREGATE LIMIT APPUE PER: GENERAL AGGREGATE $2.000,000 PRCT POLICY O- LOC PRODUCTS-COMP/OP AGO $2,000,000 JE OTHER: $ A AUTOMOBILE LIABILITY 680-3K503134-23.47 11132023 1/132024 (EaCOeBB.IINdEDI SINGLE LIMIT $1000.000 X ANY AUTO BODILY INJURY(Per person) $ — ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X X NON-OWNED (Peraccident)DAMAGE $ HIRED AUTOS _AUTOS $ B X UMBRELLA LIAB X OCCUR Y Y CUP-005K593548-23-47 1/13/2023 1/132024 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED X RETENTION$in Orin $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER YIN E.L.EACH ACCIDENT $ �ICER/MEMBEREEXCLUDED ECUTNE ( N/A (Mandatory In NH) I E.L.DISEASE-EA EMPLOYEE $ If yes,describe under E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS below C Professional Liability ANE1957023.23 1/13/2023 1/13/2024 Each Claim $1,000,000 Professional Liability All Claims Aggregate $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Project: Remodel of select areas of the Brazos County Administration Building,currently located at 200 S.Texas Ave.,Bryan,Texas,in areas mentioned below: Sanctuary area,creating training areas,for multiple spaces of different sizes to accommodate various group sizes with multi-levels for future build out. North Wing,creating new office space for the Human Resources Department,including offices,reception/entry waiting area,conference/training room. Elevator,adding an elevator to the atrium in already structural built space for additional support to the second and third floors. See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Brazos County,Texas 200 S.Texas Ave.Suite 352 AUTHORIZED REPRESENTATIVE Bryan TX 77803 r41/1/4./2.444,1oBLA ut.. • ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD re AGENCY CUSTOMER ID: PLANNOR-01 LOC#: AC D ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Van Dyke Rankin &Company,Inc. PlanNorth,LLC dba PlanNorth Architectural Co. PO BOX 2468 POLICY NUMBER Brenham TX 77834 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM TITLE FORM NUMBER: : 25 CERTIFICATE OF LIABILITY INSURANCE The Owner and Program Manager,Its officials,employees,and officers are included as additional Insured as required by written contract on the General Liability and Umbrella Policies.Wavier of Subrogation Is Included as required by written contract on the General Liability and Umbrella Policies."Not to be canceled without thirty(30)days prior notice to Brazos County,Texas."on the General Liability,Umbrella and Professional Liability Policies. ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DA ACORD CERTIFICATE OF LIABILITY INSURANCE 2/28/0222 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the poitcy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Stonehenge Certificates Arthur J.Gallagher Risk Management Services.Inc. 5817485027 PHONE FAX 250 Tequesta Drive Suite 308 (NC.No.Exi►; (A/C,Not: Tequesta,FL 33489 Ao A 88:GGB.Tequesta.Certs©aJg.com INSURER(S)AFFORDING COVERAGE NAIC8 INSURER A:Safety National Casualty Corporation 15105 INSURED INSURER B: Bradford Holding Company,Inc.dba UnlqueHR 4848 Corona,Ste.105 INSURERC: Corpus Chdsti,TX 78411 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:mEecuNQU REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR EXP TYPE OF INSURANCE 19D yyvo POLICY NUMBER (UER MM/DDYM(YY) (MM/DDIY YY1 LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ E TO RENTED CLAIMS-MADE 0 OCCUR PREMISES(Ea occurrence) $ MED EXP(Anyone person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY❑jR n LOG PRODUCTS-COMP/OP AGO $ OTHER: $ I AUTOMOBILE UABILITY COMBINED O eBDtSINGLE LIMIT $ ANY AUTO BODILY INJURY(Per person) $ OWNED .—SCHEDULED BODILY INJURY(Per aoddent) S AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE _AUTOS ONLY AUTOS ONLY (Perecddent) $ UMBRELLA LIAR H OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ A WORKERS COMPENSATION SP4087877 12/31/2022 12/31/2023 X STATUTE OER AND EMPLOYERS'LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE Y� N/A E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? 1,000,000 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ if yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ $ $ $ $ DESCRIPTION OF OPERATIONS LOCATIONS(VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If mom apace la required) Workers'Compensation Coverage Indicated above Is Excess of$2,000,000 Self Insured Retention.Insured Is a CERTIFIED SELF INSURER In the State of Texas and a member of the Certified Self Insurer Guaranty Association. Coverage Is provided to only those employees leased to but not subcontracted to the Alternate Employer,Plan North,LLC. Client Effective 8/31/18. Blanket Waiver of Subrogation Applies In Favor of the Certificate Holder as Required by Written Contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Informational Purposes Only Plan North,LLC AUTHORIZED REPRESENTATIVE 107 S.Baylor Street ( { t4r Brenham,TX 77833 Page 1 of 5 ©1988-2015 ACORD CORPORATION. All rights.reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORDf(9) 1838 01 1213(XWC) ENDORSEMENT SPECIAL NOTICE OF CANCELLATION SERVICE TO SCHEDULED THIRD PARTIES Effective 12:01 A.M.,Local Time,December 31,2022 In consideration of the payment of premium and adherence by both parties to the terms of this Agreement, the following is hereby understood and agreed: As a special service to the EMPLOYER, the CORPORATION will mail a copy of any written notice of cancellation of this Agreement to the below specified individual(s)or entity(ies). Scheduled Individual(s)or Entity(ies) As required by written contract If the CORPORATION is cancelling for any reason other than non-payment of premium, a copy of such notice of cancellation will be mailed within thirty(30)days prior to the effective date of cancellation. If the CORPORATION Is cancelling due to non-payment of premium, such notice of cancellation will be mailed within ten(10)days prior to the effective date of cancellation Notice of cancellation of coverage provided to a certificate holder is a courtesy only. Failure to provide such notice will not extend the cancellation date, negate the cancellation of the Agreement, nor confer any rights or expectations upon the certificate holder, nor subject the CORPORATION, its agents or representatives to liability for failure to provide notice. All other terms, conditions,agreements and stipulations remain unchanged. Attached to and forming a part of Excess Workers'Compensation and Employers'Liability Insurance Agreement No. SP 4067877, issued by SAFETY NATIONAL CASUALTY CORPORATION of St. Louis, Missouri to BRADFORD HOLDING COMPANY, INC.,dated December 31,2022. SAFETY NATIONAL CASUALTY CORPORATION President Secretary Page 2 of 5 ZEBGUNQU 0324 02 0908(XWC) ENDORSEMENT ALTERNATE EMPLOYER ENDORSEMENT Effective 12:01 A.M.,Local Time, December 31,2022 In consideration of the payment of premium and adherence by both parties to the terms of this Agreement, it is hereby understood and agreed as follows: The insurance provided by the Agreement to which this endorsement is attached applies to Loss sustained, as described in Section A, Coverage of Agreement, to an Employee of the EMPLOYER while that Employee is performing special or temporary employment with the alternate employer, and at the Location of Special or Temporary Employment, as each are identified in the schedule below. Coverage for Losses sustained by an Employee of the EMPLOYER will apply as though the alternate employer is Insured by the Agreement. The CORPORATION will reimburse the alternate employer for Loss sustained because of liability imposed by the Workers' Compensation Act and Employers' Liability Laws of the States named in Item 2 of the Declaration in accordance with the limits, terms, and conditions of this Agreement. The insurance afforded by this endorsement is not intended to replace nor does It satisfy the duty of the alternate employer to secure its obligations under the Workers' Compensation or Employers' Liability Laws. As described in Section M, Other Insurance, the insurance afforded by this endorsement shall apply in excess of and shall not contribute with any other insurance or reinsurance available to the alternate employer.The CORPORATION is not under any obligation to file evidence of this Insurance on behalf of the alternate employee with any governmental agency. Remuneration paid to Employees of the EMPLOYER.who are temporarily or specially employed by the alternate employer will be included In the determination of the premium paid by the EMPLOYER to the CORPORATION in accordance with Premium and Inspection and Audit Sections of the Agreement. This Agreement may be canceled with no obligation on behalf of the CORPORATION to send notice to the alternate employer. LOCATION OF SPECIAL ALTERNATE OR EMPLOYER ADDRESS TEMPORARY EMPLOYMENT Any person or organization for whom or for which you may direct your employee to work as a special or temporary employee,if your agreement with such person or organization specifies in writing that you must provide insurance as described in this endorsement to person or organization.You must keep a record of each such agreement and furnish it to us when we examine and audit your records that relate to this policy.All work must take place and be completed within the State of Texas. This endorsement will expire on December 31,2023. Page 1 of 2 Page 3 of 5 ZE8GUNQU 0324 02 0908(XWC) ENDORSEMENT(CONTINUED) All other terms,conditions,agreements and stipulations remain unchanged. Attached to and forming a part of Excess Workers'Compensation and Employers'Liability Insurance Agreement No. SP 4067877, issued by SAFETY NATIONAL CASUALTY CORPORATION of St. Louis, Missouri to BRADFORD HOLDING COMPANY, INC.,dated December 31,2022. SAFETY NATIONAL CASUALTY CORPORATION I v, oktg.A„c.Ja,_ President Secretary Page 2 of 2 (1, Page 4 of 5 ZE8GUNQU 0456 00 0113(XWC) ENDORSEMENT BLANKET WAIVER OF SUBROGATION Effective 12:01 A.M.,Local Time,December 31,2022 In consideration of the payment of premium and adherence by both parties to the terms of this Agreement, it is hereby understood and agreed that the Recovery From Others section of this Agreement is amended to Include the following additional language: The CORPORATION has the right to pursue subrogation recoveries from anyone liable for an injury covered by this Agreement. The CORPORATION will not enforce its right against any person or organization for whom the EMPLOYER performs work under a written contract that requires the EMPLOYER to obtain this agreement from the CORPORATION. All other terms,conditions,agreements and stipulations remain unchanged. Attached to and forming a part of Excess Workers'Compensation and Employers'Liability Insurance Agreement No. SP 4067877, issued by SAFETY NATIONAL CASUALTY CORPORATION of St. Louis, Missouri to BRADFORD HOLDING COMPANY, INC.,dated December 31,2022. Endorsement No.0456 00 0113(XWC) SAFETY NATIONAL CASUALTY CORPORATION • I W i7o'Do President Secretary Page 5 of 5 ZEBGUNQU I-P LA NI N P ARC;I-I ITECTURAI.CO. Fee and Scope Proposal for Architectural Services for Brazos County RFQ NO. CIP 23-558 Administration Building Remodel Design Services North Wing • Prepared May 16,2023 THE FOLLOWING SERVICES ARE INCLUDED IN THE ARCHITECTURAL FEE FOR THE DESIGN OF THE PROJECT LOCATED AT 20o South Texas Avenue in Bryan,Texas. The project consists of approximately 5,235 net square feet of interior demolition and new interior construction of existing space to allow for the relocation of the HR department. 1. During Schematic Design,the Architect's Team will: o Continue architectural work based on Feasibility and Statement of Probable Cost presented o Meet with Local Authorities to confirm that the concepts are feasible for the city o Produce and present final design concepts o Interview and hold multi-disciplinary meetings with the team of Engineers to confirm that the concepts are feasible and meet code. Enter into contract with this specific team of Engineers on the County's behalf. 2. During Design Development and Construction Documents,the Architect's Team will develop and coordinate a set of drawings which will include: o Architectural Floor Plans o Plan Details o Enlarged Plans for Special Areas o Building Sections as determined necessary by the AOR o Wall Sections as determined necessary by the AOR o Door Schedule/Frame Types o Window Schedule/Frame Types a Interior Elevations o Building Specifications o Interior specifications 3. During Design Development and Construction Documents,the Architect's Team will work with the team of Engineering Consultants to complete the set of drawings needed for permitting and construction: • Structural Engineering(included in the Architect's fee). o Mechanical Engineering(included in the Architect's fee) o Electrical Engineering(included in the Architect's fee) o Plumbing Engineering(included in the Architect's fee) 1 • Building and MEP Comcheck(This is a document required by law/local building authority to ensure that the building envelope,insulation and equipment meet energy code. This is included in the Architect's fee). • Civil engineering is EXCLUDED from this contract due to project needs.Should the scope change and civil engineering become required in order to complete the construction documents,fees for civil engineering is outside this agreement. • TDLR registration and inspections must be provided outside the scope of this agreement and are not included in the Architect's fees. • Asbestos abatement and inspections are outside the scope of this agreement and are not included in the Architect's fees. 4. During Estimating and Bidding periods,the Architect's Team will work with the County as follows: • Provide sealed construction documents for County's use. Documents will be a 100% completion drawing set and a project manual. • Architect's team will provide addenda and clarifications during bidding,as well as assist the County in pulling the building permit. • 5. During Construction,the Architect's Team will work with the County as follows: • Monthly visits by Architect's Team to jobsite and at points integral to the progress of construction • Timely response(drawings,email)to questions/concerns • Engineering coordination as needed • Construction Administration(review building completion stages,approve contractor pay applications as requested by the County) 6. Post Construction,the Architect will: • Provide drawings in PDF format to the Owner • Facilitate state inspections for the Owner • Remain available to the owner as a member of their Facilities Team 7. Terms of this contract on all matters not explicitly addressed herein will be the A1A Standard Form of Agreement between Owner and Architect,AIA Document Bioi,2o17 Version. By signing this proposal,the Owner agrees to the terms in this agreement. Specifically, deliverables required by the Architect to the Owner are based on the AIA Document Bioi, 2017 Version. 8. Compensation for the Services and Products above will be based on the Architect's Statement of Probable Cost until a Guaranteed Maximum Price or Cost of the Work is provided by the contractor. Final compensation for the Architect's services will be adjusted to reflect the Cost of the Work. The Architect's fee as defined in this document will be a lump sum amount of$100,000.0o based on an approximate 8.00%fee of the preliminary estimated Cost of the Work. 9. The Architect's billing schedule is as follows: Schematic Design Phase 15% Design Development 25% Construction Drawings and Permitting 35% 2 Bidding/RFP Preparation/Evaluation 5% Construction Observation and Closeout zo% 1o. PlanNorth acknowledges that io%of the Architect's fee is considered profit. ��. Services provided prior to contract execution will be billed hourly at the attached rates;re: Hourly Rates for PlanNorth Positions. or =•••feted at the County's request prior to agreement signat = ' •e billed to the ounty acc• •ingly. Signature: j�)__ (� Printed Name: PIA A (� e Pe- R Representative,Owner: CC2U.ik)C TVL° 'L i 062 C C oc .s` Z Date: GI Q.3 I Rog 3 Signature: Printed Name: fgjfe"'�1✓� Principal,PlanNorth: P) A/ 112/�frre/1-1-17� pi ' '` o/ Date: Jr 7�W�✓ 3 EXHIBIT A: Hourly Rates for PlanNorth Positions, 5/16/2023* *Hourly rates are revised annually Position Rate Principal(Architect) $2751hour Project Manager $155/hour Senior Project Architect $155/hour Architect $135/hour Designer $12o/hour Construction Services $9o/hour Administrative $75/hour 4 EXHIBIT B: Proposed North Wing Design Schedule 1 • 5 . PLANNOP TH ARCI-IJTF..r:'I'URAl.GO. PROJECT SCHEDULE Existing Brazos County Administration Building - North Wing Alterations 2023-24 Feasibility Phase Kick-off meeting(Architect field survey and As-built documentation)_......._..__......_..._._......_ __.....................Jan_lary 25,2023 Asbestos Survey March 24,2023 Space Programming(Workshop-Program of Spaces) January 25,2023 MEP field survey..- Februay 9.2023 Stakeholders(review and develop preliminary plans,costs,and program of spaces) April 4. 2023 Feasibility documents to County tvlay II, 2023 Present Feasbiity for Commissioners App-oval .... ................................:.........._........._..........._......._......_..................................May 23, 2023 Schematic Design Phase Conceptual Design Review(review and confirm general size and location)__.__.._..._.__.._......_......:.........._......__..June 15,2023 Program of Requirements(develop space.Architectural and MEPT systems) ... .__._._._._ __.June 15,2023 Schematic Design Review Meeting(confirm PoR documents)._...____._.._:_.__....._......._....__.....__....__.._......_............_ _July 6,2023 Schematic Design Documents to County......._..._._...._.__....._.._..._.........._._......_...._.._.__.._._._.,..___.._ ...___.._................_.._ July 13, 2023 Present Schematic Design for Commissioners Approval..................__......._....._...._.............___ July 27, 2023 Design Development Phase Pre-Development Meeting w/City of Bryan.._..._...._...._...._..........._......._......._.......__......_...._..............._......._....._........._._....__...August 10, 2023 Departmental Review Meetings(in-depth meetings with end users)._.._................._...._...._...-.._.._......._...-.................August.3, 2023 Program of Requirements,Cost and Schedule Review......._.._.....__..__._....__... _..._.....__......_...._August 9,2023 Audo-Visual&Technology meeting(w/A/V consultant)_...._..._.._...._..._.._......._.......__....:_.._..._.._._-__............:...._.._...August 10.2023 Security and Safety Meeting(to discuss all related security design considerations) August 16,2023 MEPT Systems Meeting with County(Outline Specifications)_........................_.:.._............_._......._..._......_..............._August 16,2023 Design Development Review Meeting(confirm PoR documents).._............................._..._.._._._._........_......_................_August 30.2023 Design Development Documents to County..._... ..._.._...._._......._...._..... ..:..........._.._._.._.._.,....._...__.._..._......_.......__September 5,2023 Present Design Development for Commissioners Approval September 12,2023 Construction Documents Phase 50%Architectural Model-Send to Consultants......_._..._._..._....................__ __..._......._......._.September 15,2023 50%Consultant Documents to Architect....._._......._......._.._.._......_. October II, 2023 50%Review Documents to County___...._..._.._................_ _..._.........__......_....:......:_....:.:..October 12,2023 50%Review Meeting(County participants TBD) ...................._.._..._._..._..__._......_._._..____..._._..._....._.._..._......_..October 19.2023 90%Architectural Model-Send to Consultants.._.._._....._.._._.._..,...._...__ .._..:._.._._:__.._ _..___......_.._....,._,.._.._......_November 17, 2023 90%Consultant Documents to Architect ............._.._..____._.....__._..._._.__......_.-......_.._.__......._._.._.December 7,2023 90%Review Documents to County December 8,2023 90%Review Meeting(County Participants TBD.Interior color selections finalized).._.._......._..__....._.._..,.........January 3.2022 90%Review Meeting(multi-discipline) _..._.._.__._...._..__.._._......._......._...._:.._..........:..._._......._._....,......,......_:_...:..._......._.......January 4,2023 100%Architectural Model-Send to Consultants....._..........._......._..._.._._....____._.._..._.__._...._...._..._...............-......_..........._.......January 17.2023 100%Consultants Issue for Proposal Documents to Architect_ -....._._..._..._.._....__..__._......._....._ .:...February t 2024 Coordinate Advertisement in News__..__...._ _._. February 3,2024 Issuefor Proposals............._....................__...._.....__.._..................._.._...........__............................................,..............._......._..._.. _._...........__....._February 5,2024 Bidding and Negotiation Phase Brazos County Sanctuary Alteration Last Updated May 15,2023_ 1 v • PLANNOPTH ARCH rrl:r:'rMiRAI.c.n Deliverfor Permit to City of Bryan.._...._.........._......._......._.._..._.._................_......._......._......_........_.........__........_._.........._.._..._......._........February 6,2024 Deliver for TAS-ADA Plan Review _......................._...._..February 6,2024 Pre-Proposal Conference for Contractors.......... .............. ......... . . . . ._____February 15,2024 ReceiveProposals..._....._.._............_.. __.._._.._.._..__........__._.._..._..__....._..._.._...:._..........._._................._..._..._.._..___......_......._....__.._.February 22,2024 Proposal Evaluation&Recommendation Letter to County.._....._...._...._..._....._................_._...._.._ _......_......._....._...._..._......March 5,2024 Commissioners Approval of Owner-Contractor agreement.........................__..._._................________..............._........_.March 12, 2024 Construction Phase Pre-Construction Conference......._....._................................................._......._....._..,........................_.....__.._...__. _._..._._..........._...___._March 26,2024 Construction Duration(7-1/2 months)........_..._......._..__._......._.._.._.._.........._..._..._...._..._..._..._._.....March 26,2024-November II,2024 SubstantialCompletion Date._._...._.....................__.._....__.._............_..............._....._.._......_.._..._..._..._......_......_ _......._...................._.November II,2024 Owner FF&E and Commissioning............._______......._..................._............__........_________.....,..............________............December 14,2024 Brazos County Sanctuary A1;eraxm Last Updated May 15,2023_ 1 • EXHIBIT C: Insurance I • 11 • 6 A ® CERTIFICATE OF LIABILITY INSURANCE DAT5/15/2023m1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES • BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. • IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Van Dyke Rankin &Company,Inc. PHONE Amber Lamson FAX 211 S Austin St wc.No,Extl:979-836-5636 ram.Not:979-836-5059 Brenham TX 77833 ADDRESS: amber@vandykerankin.com INSURER(S)AFFORDING COVERAGE NAIC N iNSURERA:Travelers Indemnity Co.of CT 25682 INSURED PLANNOR-01 INSURER B:Travelers Prop Cas Co.of America 25674 PlanNorth,LLC dba PlanNorth Architectural Co. PO BOX 2468 INSURER C:Underwriters At Lloyds London 15642 Brenham TX 77834 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:458408718 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LiSTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP INSD WVD POLICY NUMBER (MMIDD/YYYY) (MM/DD/YYYY) LiMITS A X COMMERCIAL GENERAL LIABILITY Y Y 680-3K503134-23-47 1113/2023 1I1312024 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES(Ea occurrence) $1,000,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2.000.000 POLICY f I PRO- JECT LOC PRODUCTS-COMP/OP AGG $2,000,000 _ _ _ OTHER: A AUTOMOBILE LIABILITY 680-3K603134-23-47 1/13/2023 1/13/2024 MBINED SINGLE LIMIT e IEe eeeident) 1.000.000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE IPeraccident) $ AUTOS B X UMBRELLA LIAB X OCCUR Y Y CUP-006K693548-23-47 1/13/2023 1/13/2024 EACH OCCURRENCE $1,000,000 EXCESS UAB CLAIMS-MADE AGGREGATE $1,000,000 DED X RETENTION$in non $ WORKERS COMPENSATION PERTUTE 0TH- AND EMPLOYERS'LIABILITY ER ANY PROPRIETORIPARTNER/EXECUTiVE YIN E.L.EACH ACCIDENT $ i OFFICER/MEMBER EXCLUDED? N I A (Mandatory In NH) E.L DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ C Professional Liability ANE1957023.23 1/13/2023 1/13/2024 Each Claim $1,000,000 Professional Liability All Claims Aggregate $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101.Additional Remarks Schedule,may be attached If more space Is required) Project: Remodel of select areas of the Brazos County Administration Building,currently located at 200 S.Texas Ave.,Bryan,Texas,In areas mentioned below: Sanctuary area,creating training areas,for multiple spaces of different sizes to accommodate various group sizes with multi-levels for future build out. North Wing,creating new office space for the Human Resources Department,including offices,reception/entry waiting area,conference/training room. Elevator,adding an elevator to the atrium in already structural built space for additional support to the second and third floors. See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Brazos County,Texas 200 S.Texas Ave.Suite 352 AUTHORIZED REPRESENTATIVE Bryan TX 77803 I I ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: PLAN N OR-01 LOC#: ACO ADDITIONAL REMARKS SCHEDULE Page 1 of AGENCY NAMED INSURED Van Dyke Rankin &Company,Inc. PlanNorth,LLC dba PlanNorth Architectural Co. PO BOX 2468 POLICY NUMBER Brenham TX 77834 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE The Owner and Program Manager,its officials,employees,and officers are included as additional insured as required by written contract on the General Liability and Umbrella Policies.Wavier of Subrogation Is Included as required by written contract on the General Liability and Umbrella Policies."Not to be canceled without thirty(30)days prior notice to Brazos County,Texas."on the General Liability,Umbrella and Professional Liability Policies. ACORD 101(2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD T�' AW® CERTIFICATE OF LIABILITY HNSU( AME �12/28/202D IYYY'1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,ANDTHE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NAME CT Stonehenge Certificates ArthurJ.Gallagher Risk Management Services;Inc. PHONE I FAX 250 Tequesta Drive Suite 306 tAiC.No.Extl:6617485027 I(AIC,Not: Tequesta,FL 33469 E-MAIL GOB•Tequesta.Certslc3aJg.com INSURERS)AFFORDING COVERAGE NAIL f/ INSURER A:Safety National Casualty Corporation 16105 INSURED INSURER a: Bradford Holding Company,Inc.dba UniqueHR - 4646 Corona,Ste.105 INSURER C: Corpus Christi,TX 78411 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:ZEBGUNQU REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRP I TYPE OF INSURANCE iNsn kvvn POLICY NUMBER (MMIDOY/YYYY) (MCM/LODIYYYYi LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE PREMISES(a occurrence) $ • MED EXP(Any one person) $ — PERSONAL 8 ADV INJURY $ — GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY n jRCT LOG PRODUCTS-COMP/OP AGO $ OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ — ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $ UMBRELLA LIAR _OCCUR EACH OCCURRENCE $ — EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTIONS $ A WORKERS COMPENSATION SP4067677 12131/2022 12/31/2023 X STATUTE 0ER 7H - AND EMPLOYERS'LIABILITY V/N 1,000,000 ANY PROPRIETOR/PARTNERiEXECUTNE E.L.EACH ACCIDENT $ OFFICERJMEMBER EXCLUDED? II N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 (ryes.describe under 1,000,000 DESCRIPTION OF OPERATIONS helm E.L.DISEASE-POLICY LIMIT $ $ $ $ $ $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD let,Additional Remarks Schedule,may be attached If mere apace Is required) Workers'Compensation Coverage Indicated above Is Excess of$2,000,000 Self Insured Retention.Insured Is a CERTIFIED SELF INSURER In the State of Texas and a member of the Certified Self Insurer Guaranty Association. Coverage Is provided to only those employees leased to but not subcontracted to the Alternate Employer,Plan North,LLC, Client Effective 8/31/18. Blanket Waiver of Subrogation Applles In Favor of the Certificate Holder es Required by Written Contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Informational Purposes Only Plan North,LLC AUTHORIZED REPRESENTATIVE 107 S.Baylor Street if'.� Brenham,TX 77833 `•.tf t'r Page 1 of 5 ©1988.2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD r/i46 1838 01 1213(XWC) ENDORSEMENT SPECIAL NOTICE OF CANCELLATION SERVICE TO SCHEDULED THIRD PARTIES Effective 12:01 A.M.,Local Time,December 31,2022 in consideration of the payment of premium and adherence by both parties to the terms of this Agreement, the following Is hereby understood and agreed: As a special service to the EMPLOYER, the CORPORATION will mail a copy of any written notice of cancellation of this Agreement to the below specified individual(s)or entity(Ies). Scheduled Individual(p)or Entity(lesl As required by written contract If the CORPORATION Is cancelling for any reason other than non-payment of premium, a copy of such notice of cancellation will be mailed within thirty(30)days prior to the effective date of cancellation. If the CORPORATION Is cancelling due to non-payment of premium, such notice of cancellation will be mailed within ten(10)days prior to the effective date of cancellation Notice of cancellation of coverage provided to a certificate holder is a courtesy only. Failure to provide such notice will not extend the cancellation date, negate the cancellation of the Agreement, nor confer any rights or expectations upon the certificate holder, nor subject the CORPORATION, Its agents or representatives to liability for failure to provide notice. All other terms,conditions,agreements and stipulations remain unchanged. Attached to and forming a part of Excess Workers'Compensation and Employers'Liability Insurance Agreement No. SP 4067877, Issued by SAFETY NATIONAL CASUALTY CORPORATION of St. Louis, Missouri to BRADFORD HOLDING COMPANY, INC.,dated December 31,2022. SAFETY NATIONAL CASUALTY CORPORATION President Secretary Page 2 of 5 ZEBGUNQU 0324 02 0908(XWC) ENDORSEMENT ALTERNATE EMPLOYER ENDORSEMENT Effective 12:01 A.M.,Local Time, December 31,2022 In consideration of the payment of premium and adherence by both parties to the terms of this Agreement, it is hereby understood and agreed as follows: The Insurance provided by the Agreement to which this endorsement is attached applies to Loss sustained, as described in Section A, Coverage of Agreement, to an Employee of the EMPLOYER while that Employee is performing special or temporary employment with the alternate employer, and at the Location of Special or Temporary Employment, as each are identified in the schedule below. Coverage for Losses sustained by an Employee of the EMPLOYER will apply as though the alternate employer is insured by the Agreement. The CORPORATION will reimburse the alternate employer for Loss sustained because of liability imposed by the Workers' Compensation Act and Employers' Liability Laws of the States named in Item 2 of the Declaration In accordance with the limits, terms, and conditions of this Agreement. The Insurance afforded by this endorsement is not intended to replace nor does it satisfy the duty of the alternate employer to secure its obligations under the Workers' Compensation or Employers' Liability Laws. As described in Section M, Other Insurance, the Insurance afforded by this endorsement shall apply in excess of and shall not contribute with any other insurance or reinsurance available to the alternate employer. The CORPORATION is not under any obligation to file evidence of this insurance on behalf of the alternate employee with any governmental agency. Remuneration paid to Employees of the EMPLOYER who are temporarily or specially employed by the alternate employer will be included in the determination of the premium paid by the EMPLOYER to the CORPORATION in accordance with Premium and Inspection and Audit Sections of the Agreement. This Agreement may be canceled with no obligation on behalf of the CORPORATION to send notice to the alternate employer. LOCATION OF SPECIAL ALTERNATE OR EMPLOYER ADDRESS TEMPORARY EMPLOYMENT Any person or organization for whom or for which you may direct your employee to work as a special or temporary employee,if your agreement with such person or organization specifies in writing that you must provide insurance as described in this endorsement to person or organization.You must keep a record of each such agreement and furnish it to us when we examine and audit your records that relate to this policy.All work must take place and be completed within the State of Texas. This endorsement will expire on December 31,2023. Page 1 of 2 Page 3 of 5 ZE8GUNQU 0324 02 0908(XWC) ENDORSEMENT(CONTINUED) All other terms,conditions,agreements and stipulations remain unchanged. Attached to and forming a part of Excess Workers'Compensation and Employers'Liability Insurance Agreement No, SP 4067877, issued by SAFETY NATIONAL CASUALTY CORPORATION of St. Louis, Missouri to BRADFORD HOLDING COMPANY,INC.,dated December 31,2022. SAFETY NATIONAL CASUALTY CORPORATION tfle- 171.2.A.,...42._ President Secretary i 1 Page 2 of 2 Page 4 of 5 ZEBGUNQU Vi 0456 00 0113(XWC) ENDORSEMENT BLANKET WAIVER OF SUBROGATION Effective 12:01 A.M.,Local Time,December 31,2022 In consideration of the payment of premium and adherence by both parties to the terms of this Agreement, it Is hereby understood and agreed that the Recovery From Others section of this Agreement is amended to include the following additional language: The CORPORATION has the right to pursue subrogation recoveries from anyone liable for an injury covered by this Agreement. The CORPORATION will not enforce its right against any person or organization for whom the EMPLOYER performs work under a written contract that requires the EMPLOYER to obtain this agreement from the CORPORATION. All other terms,conditions,agreements and stipulations remain unchanged. Attached to and forming a part of Excess Workers'Compensation and Employers'Liability Insurance Agreement No. SP 4067877, issued by SAFETY NATIONAL CASUALTY CORPORATION of St. Louis, Missouri to BRADFORD HOLDING COMPANY,INC.,dated December 31,2022. Endorsement No.0456 00 0113(XWC) SAFETY NATIONAL CASUALTY CORPORATION President Secretary (1 Page 5 of 5 ZEBGUNQU U w L. 16 U v L. `a a � g � o 'Q ,4 w b "CIG qi N )4 y 73 61 W G • E L �U E'n csi a) V0d9 L.L. V av, N I co C$ p �L 'v o Z a in in o 0 3 es ,T{ h V vN5rsi M OC y 1 N er W C.) 4, O O y b yO jak So k a_ CS .F+ W F"it _ pe w CO A O Z o vs• tS C Q 'r • O .v. CA El' 0 •0•I. .et O Q Z y L tom.. O O O Z U 0 0 VI CI ' Z Q 2_ Z' W :Si �� ' -� W W v 'C ��4 y Lei. as C. G u F LU Q W T o 03 Girl } c a= U Td j ON O W y ' Cd 0 'Ai\' i *; * s REQUEST FOR BID BID NO. 24-094 HYDRATED LIME SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, March 5, 2024, 2:00pm CST TO THE: BRAZOS'COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave.Suite 352 Bryan,TX 77803 Phone: (979)361-4290 Fax: (979)361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent,regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met,hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: Lhoist North America of Texas, LLC By(Print): Aimee Busby Title: Sales Manager Physical Address: 5600 Clearfork Main St. Ste 300 Fort Worth, TX 76109 Mailing Address: Telephone: 830 358-3270 Fax: E-Mail: aimee.busby@Ihoist.com Bid No. 24-094 Page 2 of 12 Bids will be received at the Brazos County Administration Building,Purchasing Department,200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, March 5, 2024 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Brazos County is soliciting bids for the purchase of Hydrated Lime Slurry and Quicklime, delivered or delivered and spread evenly on projects within Brazos County set forth in this bid request for a one (1) year period beginning April 1, 2024 March 31, 2025 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing-Office, unless otherwise specified elsewhere in this bid request.All Respondent(s)are required to be informed of these terms and conditions and will be held responsible for having done so. 2. Definitions:In order to simplify the language throughout this bid,the following defmitions shall apply: a. BRAZOS COUNTY—Same as County. b. COMMISSIONERS COURT—The elected officials of Brazos County,Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR—The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB-CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT—Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered;the Respondent(s)must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the,best interest of the County. Bid No. 24-094 Page 3 of 12 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered.Respondent(s)with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s)must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time'for any reason, provided a thirty-day written notice is given. 11. The bid award shall be based on,but not necessarily limited to,the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples(if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid,Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Bid No. 24-094 Page 4 of 12 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s)to secure better price'or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch,nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s).Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form-must be completed to include full firm name, mailing address, telephone number, email address,Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89&Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295,Government Code 2252.908,if awarded a contract. Respondent(s)agrees to provide Bid No. 24-094 Page 5 of 12 Brazos County the"Certificate of Interested Parties",Form 1295 as required,for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info_form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the-same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non-responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. The bid specifies the number of consecutive calendar days required to reach substantial . completion of the project under normal conditions. Failure to comply with completion time will be considered reason enough to enforce liquidated damages and/or cancel the contract. If the job cannot be completed within the terms of the contract as determined by Brazos County,Brazos County will suffer further loss. Contractor and Contractor's Surety shall be liable for and shall pay Owner stipulated and fixed sums, hereinafter agree to as liquidated damages, for each additional calendar day of delay past the thirty (30) days stated in the contract: Two Hundred Fifty Dollars ($250.00). It is understood that said sum shall be considered liquidated damages and shall not be considered as a penalty against the Contractor. 24. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional, one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 25. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter-local cooperation agreement(s)with Brazos County. 26. Three(3)references are to be provided by Respondent. Failure to submit references may result in disqualification of bid.Brazos County department references will not be accepted. 27. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. Bid No. 24-094 Page 6 of 12 28. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 29. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 30. Any brand name, or manufacturer's reference used is considered to be descriptive —not restrictive—and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s)is bidding the item specified. 31. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid,they are estimated quantities used for calculating purposes only. 32. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 33. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 34. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed Bid No. 24-094 Page 7 of 12 address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 35. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 36. Upon award of Contract for any commodity or materials purchased by Brazos County,the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 37. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County,County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 40. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 41. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. Bid No. 24-094 Page 8 of 12 42. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 43. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws,codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such code conditions shall prevail. 44. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before'any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation or $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise Bid No. 24-094 Page 9 of 12 resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. D. REFERENCES Respondent(s)shall provide a list of at least three(3)references,where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: Brazos Paving, Inc Contact: Billy Prewitt Phone: 979 822-7605 Email: b.prewitt@bpitx.com Company/Entity: Larry Young Paving, Inc. Contact: Mark Schinzler Phone: 979 823-4888 Email: m.schinzler@Iarryyoungpaving.com Company/Entity: Knife River Contact: Lonnie Mitchell Phone: 979 361-2980 --- Email: lonnie.mitchell@kniferiver.com Bid No. 24-094 Page 10 of 12 E. SPECIFICATIONS 1. Unless otherwise specified when order is placed, all materials in this bid shall meet or exceed Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets,and Bridges,2014 Edition Item 260 and TXDOT DMS 6350 (Hydrated Lime and Quicklime, Grade DS only). The quantity of lime shall be measured by the ton of 2000 pounds, dry weight of quicklime delivered on the road. 2. All lime sources shall be pre-Qualified in accordance with TxDOT DMS 6330. 3. At times the County may require the Contractor to deliver 150 tons to multiple job sites in one day. Contractor must have the ability to provide these quantities to various sites. 4. Brazos County reserves the right to request additional samples of products listed in the bid at any time. If a sample request is made after bids and original samples are received, additional samples requested shall be received within five(5)working days of the request. F. QUOTATIONS The following is an estimate of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with the unit price that is firm for the contract period. All unit prices to include all delivery charges to Brazos County jobsites,including freight and pumping charges. TONNAGE DESCRIPTION DRY TON TOTAL • • 1. 200 QUICLIME, GRADE DS $ 250.00 $311.98/ton delivered 2. 200 HYDRATED LIME $-250.00 $321.98/ton delivered 3. SPECIFY DELIVERY TIME AFTER ORDER IS PLACED: 3 working days after receipt of order 4. FREE TIME 2 hours 5. CHARGES PER HOUR FOR DEMURRAGE AFTER FREE TIME HAS ENDED $80/HR after 2 hours of free time has expired. l Bid No. 24-094 ' Page 11 of 12 G. CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract,that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any o l er endor .rior to the official opening of this quote. **Terms and Co, •itio - to ne.,• =ted upon award, attached you will find a copy of Lhoist T&C's** Signed By: / ' 1 Typed Name: Joh i;eatty Title: Commercial Sales Director,Texas Region Company Name: Lhoist North America of Texas, LLC Phone: 205 603-4590 Mailing Address: 5600 Clearfork Main St. Ste 300 Fort Worth, TX 76109 Email Address: john.beatty@Ihoist.com Vendor Tax Identification Number: 75-2405810 END OF BID REQUEST NO. 24-094 HYDRATED LIME By signing below, Brazos County agrees that this bid, 24-094 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and condi ons con ed herein. By: (40 Brazos County Commissioner's Court: D(,Uk -M P6 c s I COCWc Y d oc Date: VA A`i oZ 61 ao a Attestc17/(6/(6a-e---f•---,) 17/( Brazos County Clerk: >/A 0 L' ` l G Q-t-t-G J Bid No. 24-094 Page 12 of 12 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. ❑ References (Section D) O Quotations (Section F) ❑ All Addendums (if applicable) ❑ Certification of Bid (Section G) Standard Terms and Conditions of Lhoist North America of Texas, LLC 1. Acceptance of orders, whether oral or written, is based upon the express condition that buyer("Buyer") agrees to all of the terms and conditions contained herein. These terms and conditions are intended by the parties as a final expression to their agreement with respect to such terms and also as a complete and exclusive statement of all terms, unless LHOIST NORTH AMERICA OF TEXAS,LLC("Seller")approves such change in terms and conditions explicitly and in writing signed by an authorized representative of Seller. No modification of these terms and conditions shall be affected by Seller's shipment of goods following receipt of Buyer's purchase order, shipping request, or similar forms containing printed terms and conditions which may be conflicting or inconsistent with the terms and conditions herein. 2. All taxes and excises of any nature whatsoever now or hereafter levied by any governmental authority,whether federal, state, or local,upon the sales,use, or transportation of any goods to Buyer shall be paid and borne by the Buyer. 3. All transportation costs and expenses for the delivery of any goods delivered by Seller to Buyer shall be for the account of Buyer. The number of net tons of goods delivered by Seller hereunder shall be determined as follows: (i) if delivered in railroad cars,the net weight of each carload shall be the difference between the gross and tare weight of the car and the gross weight shall be established by the carrier's bill of lading or weigh bill, or at Buyer's option and expense, by light weighing the car; or (ii) if delivered by trucks, the net weight of each truck load shall be the difference between the gross and light weight of the truck. Seller shall establish the gross and light weights by weighing the truck on certified truck scales,which shall be shown on bills of lading,weigh bills or scale records. 4. Title to all goods sold and delivered to Buyer shall pass to Buyer upon acceptance and possession of the goods at the point of delivery. Delivery to Buyer shall constitute an acceptance and possession of goods and thereafter all risk of loss shall be borne to the Buyer. Any claim by Buyer against Seller for shortage or damage occurring prior to such delivery shall be made within five(5)days after Buyer's receipt of such goods and shall be accompanied by an original transportation bill signed by the carrier which shall state that the carrier received goods from Seller in the condition claimed. In the event there is a claim against a carrier for shortage or damage occurring after such delivery or for transportation overcharges, Buyer may, and at Seller's request shall, forward such claim to Seller for processing with carrier,together with the original paid transportation bill signed by carrier and noting the shortage or damage if such is claimed. Buyer hereby agrees that Seller's responsibility shall be limited to crediting Buyer only to such adjustments in price as are allowed by carrier to Seller, and to which Buyer under the terms hereof is entitled. 5. Seller warrants that the goods sold to Buyer shall conform to the specifications, if any, attached hereto. SELLER MAKES NO FURTHER WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO,ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY INTENDED USE OR PURPOSE. Seller is only selling such right or title to the goods being sold as Seller may have on the date on which Buyer requested delivery of the goods and disclaims any warranty of title to the goods. Buyer, in furnishing specifications to Seller, agrees to indemnify and hold Seller harmless against any claims by way of infringement or the like that arise out of compliance with the specifications. Seller has made no affirmation of fact or promise relating to the goods being sold that has become any basis of this bargain. Further, Seller has made no affirmation of fact or promise relating to the goods being sold that has become any basis of this bargain. Further, Seller has made no affirmation of fact or promise relating to the goods being sold that has created or amounted to an express warranty that the goods would conform to any such affirmation or promise. The goods described in this agreement are sold on an "as is" basis, and Seller disclaims any implied warranties with respect to the goods,except for any express warranties which are contained in this paragraph. Seller shall not be liable for incidental or consequential losses, damages, or expenses,directly or indirectly arising from the sale, handling, or use of the goods, or from any other cause relating thereto, and Seller's liability hereunder in any case is expressly limited to the replacement (in the form originally shipped) of goods not complying with applicable specifications, or, at Seller's election of the repayment of crediting Buyer with, an amount equal to the purchase price of such goods, whether such claims are for breach of warranty or negligence. Buyer hereby agrees to indemnify and Lhoist North America of Texas,LLC Page 1 of 3 Confidential hold Seller harmless for any incidental or consequential losses, damages, or expenses, directly or indirectly arising from Buyer's sale,handling,or use of the goods,or from any other cause relating thereto. Any claim by Buyer with reference to the goods sold hereunder for any cause shall be deemed waived by the Buyer unless submitted to Seller in writing ten(10)days from the date Buyer received such goods or in the case of a breach of the express warranty under Paragraph 5 hereof within ninety(90)days from the date Buyer received such goods. Seller shall not be liable under the express warranty contained in this Paragraph if any loss or damage is caused by improper application or use of the goods or if the goods are not applied and used according to the Seller's current printed directions and specifications free copies of which are available to Buyer or any other third party upon request. 6. Seller reserves the right to require payment for the goods in advance or satisfactory security, if the financial responsibility of Buyer becomes unsatisfactory to Seller, as determined by Seller in its sole discretion. If Buyer fails to make payment or fails to comply with any provisions hereof, Seller may, at its option, in addition to other remedies, cancel any unshipped portion of its order, and all sums owing from Buyer to Seller shall forthwith at Seller's option become due and payable,and Seller may bring an action at law or equity for any or all sums due or to become due from Buyer to Seller; and Buyer shall be liable to Seller for all of Seller's costs of collection, including, but not limited to, reasonable attorneys' fees, prejudgment interest at the maximum rate which the law allows, and post judgment interest at the maximum rate which the law allows. The exercise of any rights hereunder shall not be deemed a waiver by Seller of any other existing rights which Seller may have under applicable laws. 7. If the performance of any obligation of Seller hereunder is prevented, hindered or delayed by reason of acts of God or the public enemy; accidents, fires or floods; strikes, work stoppages, slowdowns; shortage of cars, fuel, electric power or labor; delays in transportation; plant closure; compliance with any governmental order or regulation; inability to obtain on reasonably acceptable terms any public or private license, permit or other authorization; curtailment or suspension of activities to remedy or avoid an actual or alleged, present or prospective enforcement of federal, state or local environmental standards; or any other similar or dissimilar contingency beyond the control of Seller, then Seller shall be excused from such performance during the continuance of such contingency; provided that Seller notifies Buyer as promptly as is reasonably possible (i) of Seller's inability to perform and (ii) when, in Seller's reasonable judgment, full performance is likely to be resumed. 8. If extraordinary circumstances beyond the Seller's reasonable control significantly increase Seller's cost of performance of its obligations hereunder, upon the request of Seller, the parties shall adjust the conditions of related to Seller's obligations hereunder in order to reasonably alleviate the effect of such extraordinary circumstances. If the parties do not reach an agreement with regard to adjusted conditions occasioned by such extraordinary circumstances within thirty (30) days following the Seller's notification of the request, then Seller shall have the right, at its sole discretion,to terminate any obligation to Buyer upon thirty(30)days' notice to Buyer. 9. The purchase price shall be adjusted for all costs incurred by Seller hereunder in order to comply with any Federal, State or local law, regulation or order enacted, changed or amended after the date of the placement of any order by Buyer including, without limitation, fuel taxes, laws, regulations or orders relating to health, safety, conservation, reclamation, environmental protection,pollution control and air,water and soil standards but specifically excluding any and all income taxes. In the event that any Federal, State or local law, regulation or order is enacted, changed or amended after the date of the placement of any order by Buyer, Seller shall determine the cost per ton of goods sold hereunder to Seller in order to comply with such laws, regulations or orders and provide Buyer with thirty (30) days written notice of such costs,verified by adequate supporting documentation. The amount so determined shall be added to the purchase price as an adjustment to become effective as and when such costs are incurred by Seller. 10. Buyer acknowledges and agrees that it is purchasing the goods from Seller for use in its operations, and that Buyer will not resell the goods to third parties at any time without the express written consent of Seller. 11. Buyer may not return either goods or orders or both once accepted by Buyer without Seller's prior written consent. If Seller consents to the return of goods hereunder, a cancellation charge shall be charged to Buyer at the rate of ten percent(10%)of the total cost of the goods sold hereunder. 12. Unless otherwise stated, where bagged products are quoted or sold by weight, the weight shown shall include the containers. Lhoist North America of Texas, LLC Page 2 of 3 Confidential 13. Seller's obligation to perform hereunder is subject to the availability of goods sold hereunder at Seller's plant at the time shipment is required, and, in the event of shortage, Seller shall be obligated to sell and deliver only Buyer's pro rata share of goods available. 14. Prices quoted on annual contracts, if accepted within thirty (30)days by Buyer, shall be subject to revision unilaterally by Seller upon Seller's written notice thirty(30)days prior to the effective date of such revision. 15. Buyer shall not disclose any information related to the transaction between Buyer and Seller to any person, except to Seller's personnel as may reasonably be necessary to enable Seller to exercise its rights and perform its obligations. Notwithstanding the foregoing, Buyer may disclose any confidential information to the extent that disclosure is compelled in connection with legal or government proceedings or requests, or if the Buyer is required to report or disclose such confidential information by law or pursuant to the rules or regulations of any regulatory authority having jurisdiction over the Buyer; provided, however, that should such disclosure be compelled or reporting required, the Buyer shall give notice to the Seller,as promptly as is reasonably practicable,before any such disclosure or reporting in order to permit the Seller to contest such disclosure or reporting. 16. Buyer and Seller acknowledge that the transaction contemplated hereunder bears a reasonable relation to the State of Texas and agree that the internal law, and not the law of conflicts, of the State of Texas will govern the rights and duties of Buyer and Seller hereunder. The Buyer and Seller specifically intend that the provisions of the Texas Uniform Commercial Code shall control all aspects of the transaction between Buyer and Seller and its interpretation, and that all definitions contained in the Texas Uniform Commercial Code shall be applicable here except when expressly provided otherwise herein. 17. Seller is an equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that, as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws. 18. These Standard Terms and Conditions reflect the negotiations of the Buyer and Seller. Language used herein shall be deemed to be the language chosen by the Buyer and Seller to express their mutual intent and no rule of strict construction shall be applied. 19. Whenever possible, each provision herein shall be interpreted in such a manner as to be effective and valid under applicable law; but if any provision herein is held to be prohibited by or invalid under applicable law, such prohibition or invalidity shall be effective only to the extent of such prohibition or invalidity without invalidating the remainder of the agreement between Buyer and Seller. 20. Buyer shall not assign any rights or obligations hereunder without Seller's prior written consent. The transaction between Buyer and Seller shall inure to the benefit of and be binding upon the Buyer and Seller and their respective permitted successors and assigns. Lhoist North America of Texas,LLC Page 3 of 3 Confidential .As F oGrY OF S.ti,: BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 5/28/2024 ITEM: Approval of the following committee for RFP#CI P 24-620 Staffing Analysis for Brazos County Detention Center. • a.Chief Kevin Stuart • b.Lt.Abigail Belanger' ••c.Jennifer Salazar • d.Purchasing(Non-Voting) • e.Legal(Non-Voting) • f. Raeanna McConathy(Non-Voting) TO: Commissioners Court FROM: Kaitlyn Battles DATE: 05/21/2024 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type No Attachments Available APPRO ias3/a`f Duane Peters Date County Judge r .`_.� 741 Brazos County °Gi 9. Purchasing Department 200 S.TX AVE.,SUITE 352 BRYAN,TX 77803 PHONE(979)361-4290 FAX(979)361-4293 BRAZOS COUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: May 28, 2024 RFP NUMBER: CIP 24-620 TITLE: Staffing Analysis for Brazos County Detention Center REQUESTING DEPARTMENT: BCDC APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: M A`( cZS1 &oa`t-- The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Cristian Villarreal, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. 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N N N N N N N N N N N N N M M M M M M V• V V V• V• M M W m m m I.- Kristeen Roe,CTA,PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 05/21/2024 REQUESTOR ANA GUERRA ADDRESS 2011 ROCK RIDGE AVE OWNER NAME BRYAN TEXAS MHC-OAKWOOD MHC PROP ID# 417126 _ REFUND AMOUNT 154.45 REQUESTOR CHERRY RUFFINO REALTORS LLC ADDRESS 411 TEXAS AVE S OWNER NAME BRYAN COMMERCE AND DEVELOPMENT INC PROP ID# 35563 REFUND AMOUNT 334.55 REQUESTOR ADDRESS OWNER NAME PROP ID# • REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS • OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT APPLICATION FOR TAX REFUND • Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD, Fl,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten, Navasota ISD OWNER'S NAME AND ADDRESS BRYAN TEXAS MHC-OAKWOOD MHC .% NODEL PARKS 38505 WOODWARD AVE STE 275 BLOOMFIELD HILLS MI 48304-5093 PROPERTY DESCRIPTION Legal: BEL AIR,SPACE 44,SER#CBH031524TX, HUD#NTA1813125 Address: 2201 LEONARD RD 44, Account# 417126 - TAX PAYMENT INFORMATION — - -- - Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 10/27/2023 $1165.08 $154.45 Taxpayer's reason for refund: OP-Overpayment REFUND TO: ANA GUERRA 2011 ROCK RIDGE AVE BRYAN TX 77807 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." (hiCt gol.i0.11110 0,11/061.1-1-1 i nature Date I o00,1A Phone# Emil Address If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. • TAX REFUND DETERMINATION -�nd is [ ]Appr ed • [ I Disapproved G ' as Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature , Date TAX RECEIPT 10/27/2023 09:10AM KRISTEEN ROE, CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR r .-Receipt,Number;; 1 4151 COUNTY PARK CT 3266603 BRYAN,TX 77802 ( • Date Posted _ 10/27/2023. pate •P. Payment Code • ' Over/Refund• Total Paid ' 81,165 PAID BY: Guerra Ma 2201 Leonard Rd 44 Bryan,TX 77803 EPropeity ID • Geo, • • Legal Acres . ' E ' - Owner Name and Address • • J 417126 702019-0000-0074 0.0000 - i ' BRYAN TEXAS MHC-OAKWOOD MHC L, I , •Legal Description -� ..j1 %NODEL PARKS 44,SER#CBH031524TX,HUD#NTA1813125 • 385 2 WOODWARD AVE .BELAIR,SPACE STE 275 (sites - DBA Name •, , BLOOMFIELD HILLS,MI 48304-5093 ' 2201 LEONARD RD 44, i Entity . Year .Rate Taxable Value., Stmt# Void '. Original Tax Discnts., .PSI Att fees Overage Amount Pdj Z REFUND ENTITY 2023 0.00000 0 148389 N 154.45 0.00 0.00 0.00 0.00 154.45 BRAZOS COUNTY 2023 0.40970 50,988 18809 N 208.81 0.00 0,00 0.00 0.00 208.81 CITY OF BRYAN 2023 0.62400 50,968 18809 N 318.04 0.00 0.00 0.00 0.00 318.04 BRYAN ISD 2023 0.94920 50,968 18809 N 483.78 0.00 0.00 0.00 0.00 483.78 1,165.08 Balance Due As Of 10/2712023: -154.45 Tender, Details''- • -- Description .: •: A-fiountj Check REPOST 2023 ESCROW 1185.08 1165.08 • • • i Operator Batch• • _ .,�_- _ •_ __ .._ Ta Ita ai� tmoore- _ -48107(2023 MH Escrow Payments)~ - --- - - - - _ _ -- __- _-- _ - _-•_•---- --1,165.08_ Page:1 Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code TmaAW reti"h.. APPLICATION FOR-TAX REFUND _ " Collecting Office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISO,Fl,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS BRYAN COMMERCE AND DEVELOPMENT INC 300 S TEXAS AVE ' • • BRYAN,TX 77803-3937 . • • PROPERTY DESCRIPTION. . • • ' • ' Legal: OAK TERRACE(BRYAN), BLOCK 6,LOT 17 Address: 4305 MAYWOOD DR , Account# 35563 • TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2022 07/31/2023 $4797.06 $334.55 — Taxpayer's reason for refund: OP-Overpayment REFUND TO: CHERRY RUFFINO REALTORS LLC 411 TEXAS AVE S COLLEGE STATION TX 77840 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." Signatur Date 9iq 7—O9(7 . elie9e1A,Acia, Phone# Email Address dell„`S If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th= 's ['(App •ved [ ]Disapproved 5/ag /a(f Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 05/03/2024 04:18PM KRISTEEN ROE, CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt t�lumiier r 4151 COUNTY PARK CT { BRYAN,TX 77802 3266350 • Date Pasted .1 07/31/20231 Payment Type P: Payment Code' Over/Refun li Total•Paitl ' . ,� $4792.06: PAID BY: . CHERRY RUFFINO REALTORS LLC 411 TEXAS AVE S COLLEGE STATION,TX 77840 Property ID Geo • . Legal Acres 7+1 )• Owner Name and Address. • - , - 35563 1475000-0006-0170 - 10.0000 I { BRYAN COMMERCE AND DEVELOPMENT I _ I i 300 S TEXAS AVE f kLega• !Descriptiort� _� ( BRYAN,TX 77803-3937 OAKTERRACE(BRYAN),BLOCK 6,LOT 17 _ Situs _ DBA Name 1 I 4305 MAYWOOD DR , _--r—,_•.1 1 ii Enti Year Rate Taxable Value. Stmt•#• Void. Original Tax •DiScnts _ P&I Att Fees Overage Amount Pd`+ Z REFUND ENTITY 2022 0.00000 0 146638 N 334.55 0.00 0.00 0.00 0.00 334.55 BRAZOS COUNTY 2022 0.42941 , 218,515 53046 N 938.33 0.00 121.98 0.00 0.00 1,060.31 CITY OF BRYAN 2022 0.82400 218,515 53046 N 940.40 0.00 122.24 .0.00 0.00 1,062.64 BRYAN ISD 2022 1.13960 218,515 53046 N 2,055.98 0.00 288.58 0.00 0.00 2,334.56 4,792.06 Balance Due As Of 07/31/2023: -334.55 Tender__ _ Details ___•1_a .: Description `J� 'Amo_unt( Check ESCROW 4792.06 4792.06 IOperator Batch TotalPaid shines .48086(Bryan Commerce_2022 Escrow Payment 10232023) 4,792_06 Page:1 -. Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code rro.a.....r...oK BRAZOS COUNTY,TEXAS BUDGET AMENDMENT(S)FOR THE 2023-2024 BUDGET YEAR NO. 23/24 33.01-33.08 On this the 28th day of May 2024 at a regular meeting of the Commissioners'Court,the following members were present: A.Duane Peters,County Judge,Presiding B. Steve Aldrich, Commissioner,Precinct 1 C.Chuck Konderla,Commissioner,Precinct 2 D.Nancy Berry,Commissioner,Precinct 3 E. Wanda Watson, Commissioner,Precinct 4 F.Karen McQueen,County Clerk The following proceedings were held: THAT WHEREAS,on 28th day of May 2024 the Court heard and approved a budget amendment(s) for the 2023-2024 budget year for Brazos County,Texas;and WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2023, the following amendment(s)to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 28th day of May 2024. THE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS. By: Duane Peters,County Ju ge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-33.01 5/28/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Permanent Commissioner's Court- Improvement Fund Capital Contingency Expenditure 264,600.00 General Permanent Fleet Shop-Light Equipment- Improvement Fund Capital Capital Outlay Expenditure 264,600.00 General Permanent Improvement Fund Reallocation of funds to the correct account to purchase five replacement vehicles. Y .4 3AM T}" 5/ $`-a.�- Date: ' 5/2272024; County Judge Approval.. For praeleEntrythief!4 :, •, x _," .,. . FUND DIV ACCT Change in Budget ACCOUNT NAME 45000 63110001 61130000 (264,600.00) 45000 63111000 80890000 264,600.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-33.02 5/28/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 30,000.00 General Fund Court Support-Guardianship Professional Services Expenditure 30,000.00 General Fund Reallocation of funds to the correct account due to the increase cost for indigent guradianshi I � j Dater 5/22/2024j County ludge Approval Date ' II BO"ra,Ortaele,Entry Only 2 a ° ,. vi C 9�4Px '3r ,° " • FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 11001500 61130000 (30,000.00) 01000 11050000 72194000 30,000.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-33.03 5/28/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 245,000.00 General Fund District Clerk-Jury Services Supplies and Other Charges Expenditure 245,000.00 General Fund Reallocation of funds to the correct account to cover the jurors expenses for Grand Jury and Petit JurySAM [Date:' 5122/2024 County Judfie:Approval__.__...` __._ Date., J Focisacle Entry Only F..= " FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 11001500 61130000 (245,000.00) 01000 20010000 61410000 15,000.00 01000 20010000 61415000 230,000.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-33.04 5/28/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Specialty Court(Drug Court) Brazos County Grant Fund Grant Supplies and Other Charges Expenditure 22,295.00 Specialty Court(Drug Court) Brazos County Grant Fund Grant Contractual Services Expenditure 22,295.00 Brazos County Grant Fund Reallocation of funds to the appropriate accounts to balance the approved grant budget amendment.Food is no - e igi.e e-.:use for the grant. SAM` J F at6ta iDate : =:� 5/22/2024 County Judge Approval Date 1 Fo%:OacleEntry,Ontya FUND DIV ACCT Change in Budget ACCOUNT NAME 30000 227100 60315000 (16,295.00) 30000 227100 60350000 (6,000.00) 30000 227100 71025000 22,295.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23124-33.05 5/28/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Information Technology-Non General Fund Capital Supplies and Other Charges Expenditure 833.47 Juvenile Services-Non General Fund Capital Supplies and Other Charges Expenditure 833.47 General Fund Reallocation of funds to the correct account to purchase a replacement printer that is no longer working or repairs le. 7- 4- 4777 y SAM- Date 5/2?J2024I i ,County Judge Approval • Date, __ Foibi'li le TSntry Oniy.= .- •. t - . .� P,, FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 14000006 60500000 (833.47) 01000 31000006 60500000 833.47 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-33.06 5/28/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Fleet Shop-Heavy General Fund Equipment Repairs and Maintenance Expenditure 507.50 Fleet Shop-Heavy General Fund Equipment Contractual Services Expenditure 4,460.50 Fleet Shop-Heavy General Fund Equipment Supplies and Other Charges Expenditure 4,968.00 General Fund Reallocation of funds to the correct account to cover negative balance in printing and subsriptions for future purc - :. Date _ 5/22/20241 ,y 'County Judge Approval ,_ Date y'1 For QiacleEntry Only�� , • _ _ - FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 56002000 65600000 (507.50) 01000 56002000 71020000 (3,960.00) 01000 56002000 71025000 (500.50) 01000 56002000 61620000 4,848.00 01000 56002000 61500000 120.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-33.07 5/28/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Contingency Expenditure 22,740.00 General Fund Elections Administration Election Costs Expenditure 22,740.00 General Fund Reallocation of funds to the correct account to cover the payroll for election workers for the May 28,2024 elect . SAM! , 1, T [Dater:` ;; =5/22/2024 - County Judge Approval _ Date For Oracle Entry Only_. _ • ».°�� „ FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 11001500 61130000 (22,740.00) 01000 11210020 52700000 22,740.00 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.23/24-33.08 5/28/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund District Clerk-Jury Services Contractual Services Expenditure 12,000.00 General Fund District Clerk-Jury Services Supplies and Other Charges Expenditure 12,000.00 General Fund Reallocation of funds to the correct account due to printing cost. • " — [Date: 5/22/20241 _ounty Judge Dte FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 20010000 71025000 (12,000.00) 01000 20010000 61500000 12,000.00 Personnel Change of Status (May 28,2024) Commissioners'Court Date: 05-28-2024 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Employment ifivIJIDepartniettNamje Employee Name Human Resources- Administration Medina,Jennifer Sheriff Office-Jail Administration Roper,Sean Sheriff Office-Jail Administration Wells,Christina District Attorney-Administration Younis,Stephanie Separations Department Nariie srd •' Eployee'Name 'M Sheriff Office-Jail Administration Farris,Erika t gin; t „a Personnel Action Forms °sx -`: Department Name ra`` , , Employee Name Sheriff's Office-Admin. Donaldson,Dillon Sheriffs Office-Admin. Garon,Stephen Sheriffs Office-Admin. Greiner,Christopher Sheriff's Office-Admin. Grissom,David Sheriffs Office-Admin. Padron,Enrique Jr. Sheriffs Office-Admin. Ramirez,Edward Approved in Commissioners'Court:05-28-2024 • _ County Judge's or Commissioner's Signature: