HomeMy WebLinkAbout2024/03/12 REGULAR SESSION 10:00 AMX
BRAZOS COUNTY
BRYAN,TEXAS_
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NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON MARCH 12, 2024 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY
ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106,
BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE
AT FACEBOOK.CONUBRAZOS000NTYTX
THIS MEETING WILL BE CONDUCTED BY VIDEO CONFERENCE
WITH AT LEAST A QUORUM OF COMMISSIONERS COURT
MEMBERS PARTICIPATING IN PERSON AT THE COUNTY
ADMINISTRATION BUILDING IN ACCORDANCE WITH THE
PROVISIONS SET FORTH IN SECTION 551.127 OF THE TEXAS
GOVERNMENT CODE.
1. Invocation and Pledge of Allegiance
• U.S. and Texas Flag - Commissioner Aldrich
2. Call for Citizen input and/or concerns
3. Presentations and/or Discussions
• Presentation on the results of the partial manual count by Trudy Hancock, Brazos
County Elections Administrator.
Consider and take action on agenda items: 4 -14
4. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County
Detention Center for the month of January 2024.
5. Approval of Guidelines and Criteria for Granting Tax Abatements in Brazos County,
Texas.
6. Approval of Order exempting the sole source contract with Southern Cementitious
Slurry from competitive bidding pursuant to Texas Local Government Code 262.024(a)
(7)(A)•
7. Approval of Renewal for RFQ #24-100R Appraisal Services for Brazos County with
S.T. Lovett & Associates.
8. Approval of Renewal to #24-105R Extradition Services of Prisoners for Brazos County
with US Corrections LLC.
9. Approval of Change Order #1 to Cl P #24-609 Replacement of Various Roofs -Phase
XI I Expo Center for additional labor and materials in the amount of $1,795, increasing
the total contract amount to $32,415.00.
10. Approval of Expenditure Journal Entry for Brazos County FY23-24 December 2023 -
February 2024 cash contribution of $48,581.36 to CSCD Specialty Court program.
11. Tax Refund Applications for the following:
Overpayments
• a. Piri Investments, LLC - $40.00
• b. Henry & Eddie C Adreon - $104.49
• c. Teresa Posada - $210.61
• d. Mary Ann Nutall-Salter - $78.55
• e. Karen M and Jesus G Ocana - $237.85
• f. Justin Chatham - $1,000.00
• g. Tap Lard Development, LLC - $217.30
• h. Tracy Davis - $49.33
• i. Bicalho Rodrigo Carvalho & Marcel Luccas De Souza - $1,030.22
• j. Ray & Jana Sprayberry- $36.05
12. Budget Amendments.
• FY 23/24 Budget Amendments 22.01 - 22.03
13. Personnel Change of Status.
• a. Employment & Separations
• b. Personnel Action Forms
14. Payment of Claims.
15. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of March 6, 2024.
Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of
March 6, 2024.
16. Acknowledgement of the Investment Report for Quarter Ending December 31, 2023.
17. Acknowledgement of the FY 2023 Racial Profiling Report for Brazos County Constable
Precinct 1.
18. Juvenile director's report on detention population.
19. Sheriff's report on inmate population.
20. Announcement of interest items and possible future agenda topics.
21. Adjourn.
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the Brazos County Administration Building, 200 S. Texas Avenue, Suite 106, Bryan, TX 77803,
THE PUBLIC MAY WATCH THE MEETING LIVEAT FACEBOOK.COWBRAZOSCOUNTYTXis wheelchair accessible. Handicap
parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To
make arrangements, please call (979) 361-4102.
MINUTES
MARCH 12, 2024
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
March 12, 2024 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Chuck Konderla, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3; Present via Video Conference;
Wanda J. Watson, Commissioner of Precinct 4;
Karen McQueen, County Clerk, Absent.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance
• U.S. and Texas Flag - Commissioner Aldrich
2. Call for Citizen input and/or concerns
Cathie Viens requested that the Commissioner's email addresses be added to the
Brazos County website. Additionally, Ms. Viens asked that the weekly Sheriff's Office
Jail Population Report include the number of illegal immigrants in the facility.
3. Presentations and/or Discussions
• Presentation on the results of the partial manual count by Trudy Hancock, Brazos
County Elections Administrator.
Elections Administrator Trudy Hancock presented the results of the partial manual count
that took place on Friday, March 8th after the Primary Election. Ms. Hancock stated that
in addition to the partial manual count required by the Secretary of State's Office, each
Party Chair randomly selected three more precincts to hand -count.
The partial manual count showed no discrepancies. However, there were two issues
noted during the count. Ballots from two separate locations were mixed by one of the
sorting tables. In meeting with the two Party Chairs and General Counsel, a solution was
determined to verify the totals and ensure accuracy of the count. Ms. Hancock stated
that due to this error, these ballots will be stored in one location's ballot bag for the
remainder of the retention period.
Additionally, several ballots did not have the precinct number on them due to the ballots
being jammed and improperly pulled out of the machine before printing was completed.
Ms. Hancock reported that each of the ballot precincts were able to be verified by a
report tied to the ballot numbers.
Judge Peters reiterated that the results of the partial manual count and expanded partial
manual count showed zero discrepancies.
Consider and take action on agenda items: 4 -14
4. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County
Detention Center for the month of January 2024.
A copy of the donation forms is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
5. Approval of Guidelines and Criteria for Granting Tax Abatements in Brazos County,
Texas.
A copy of the approved Tax Abatement Guidelines and Criteria is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
6. Approval of Order exempting the sole source contract with Southern Cementitious
Slurry from competitive bidding pursuant to Texas Local Government Code 262.024(a)
(7)(A)•
A copy of the Order is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
7. Approval of Renewal for R F Q #24-100R Appraisal Services for Brazos County with
S.T. Lovett & Associates.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
8. Approval of Renewal to #24-105R Extradition Services of Prisoners for Brazos County
with US Corrections LLC.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
9. Approval of Change Order #1 to Cl P #24-609 Replacement of Various Roofs -Phase
XI I Expo Center for additional labor and materials in the amount of $1,795, increasing
the total contract amount to $32,415.00.
A copy of the change order is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
10. Approval of Expenditure Journal Entry for Brazos County FY23-24 December 2023 -
February 2024 cash contribution of $48,581.36 to CSCD Specialty Court program.
A copy is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
11. Tax Refund Applications for the following:
Overpayments
• a. Piri Investments, LLC - $40.00
• b. Henry & Eddie C Adreon - $104.49
• c. Teresa Posada - $210.61
• d. Mary Ann Nutall-Salter - $78.55
• e. Karen M and Jesus G Ocana - $237.85
• f. Justin Chatham - $1,000.00
• g. Tap Lard Development, LLC - $217.30
• h. Tracy Davis - $49.33
• i. Bicalho Rodrigo Carvalho & Marcel Luccas De Souza - $1,030.22
• j. Ray & Jana Sprayberry - $36.05
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
12. Budget Amendments.
• FY 23/24 Budget Amendments 22.01 - 22.03
Judge Peters stated that a correction to Budget Amendment 22.01 is needed. Budget
Officer Nina Payne explained that the Budget Amendment should reflect an increase to
the Law Enforcement Education Fund instead of a decrease. A copy of the corrected
Budget Amendment is attached.
22.01 To recognize revenue to the Law Enforcement Officers Standards and Education
(LEOSE) Fund.
22.02 Transfer funds from Contingency to 472nd District Court, Health Department,
Sheriff's Office and the Road and Bridge Department.
22.03 Transfer funds from Information Technology to Juvenile Services.
Motion: Approve w/ Conditions, Moved by Commissioner Steve Aldrich, Seconded by
Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
13. Personnel Change of Status.
• a. Employment & Separations
• b. Personnel Action Forms
Judge Peters stated that Stacey Armantrout needed to be removed from the list of
Personnel Changes of Status. The Court unanimously voted to approve the item with the
aforementioned amendment. A copy of the Personnel Changes of Status requests is
attached.
Motion: Approve w/ Conditions, Moved by Commissioner Chuck Konderla, Seconded
by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
14. Payment of Claims.
Claims
8201332 - 8201477
9200537 - 9200600
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
15. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of March 6, 2024.
Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of
March 6, 2024.
The Court acknowledged receipt of the 2023-2024 Budget to Actuals by Fund and
Contingency Fund Budget to Actuals as of March 6, 2024.
16. Acknowledgement of the Investment Report for Quarter Ending December 31, 2023.
The Court acknowledged receipt of the Investment Report for Quarter Ending
December 31, 2023. A copy is attached and made a part of these minutes.
17. Acknowledgement of the FY 2023 Racial Profiling Report for Brazos County Constable
Precinct 1.
The Court acknowledged receipt of the FY 2023 Racial Profiling Report for Brazos
County Constable, Precinct 1.
18. Juvenile director's report on detention population.
Judge Peters reported on behalf of Juvenile Director Linda Ricketson there are 29
juveniles in the detention center, 25 are male, 4 are female, and 41 have electronic
monitors.
19. Sheriff's report on inmate population.
Chief Deputy Kevin Stuart stated there are 776 inmates in the jail, 651 are male, 125 are
female, and 48 have electronic monitors.
20. Announcement of interest items and possible future agenda topics.
Commissioner Aldrich requested an update on the status of several projects including,
potentially establishing a Veterans Treatment Court, American Rescue Plan Act Fund
Projects, and Road Bond Projects. Judge Peters stated that consultant John Polster
would not be available to update the Court on the Road Bond Projects until May 2024.
21. Adjourn.
The foregoing minutes of the Commissioners Court Meeting held March 12, 2024, have been
examined and are approved in open Court this 9th day of April 2024, in Bryan, Brazos County,
Texas.
Duane Peters Steve Aldrich
County Judge Commissioner, Precinct 1
Chuck Konderla
Commissioner, Precinct 2
Av-'�
Wanda J. Watson
Commissioner, Precinct 4
Attest:
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Karen McQueen
County Clerk
Nancy Berry
Commissioner, Precinct 3
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BRAZOS: O00NTY DETENTION CENTER .:
INMATE PROPERTY INVENT DRY FORM
Date' Inmate left Facility: 1� 31 S 2024
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Jail ID342057 SO#:108437
This is to advise you, PHILLIPS, itIHENJAPARISH that the Brazos CountyOffice 'ofahe'Sheriff.Will grant
you a period of one week'(five Working days) to have anyone of your choice pickup and/or receive any
and all property that you have: accumulated during your time ::incarcerated in ,`the Brazos `County..
Detention'Center`--' In the event that no one has picked, -up your- property after the expiration'of.one
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week five workin days), any;and al! roe will be donated to the Brazos'County Sheriffs Office and
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disposedbf to the persons) or organization of choice by:the..order of the`Sheriff'of ;Brazos County "
Texas:- Your property wilt. hot released to anyone other than the person that you have designated
to pick It up-and;can be picked.'uO from the,Rele'ase *Lobby of.the Brazos County Detention Center:..
located 41835 Sandy Point Rd. Bryan, TX 77807. To -avoid Jong wait times.please schedule the
pickup 24 hours in advance. _ -
LIST OF PROPERTY
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Inate Signature, . Dated m/31/2024
Officer Signa Da#e;1/31/2024
Person Designated To, Pick Up Property;
Name:
Address .
6RAZOS COUNTY DETENTION CENTER
INMATE PRORERTY:INVENTORY FORM
Date lnmate Left FaalitY :, i 31 2024
Jail..ID:342733 ; SO#:48648
This, is to advise _you, OLDNAM, ANTONIO LEONAL that the Brazos County Office of the -Sheriff wiil grant ,
you a period of one week We working days) :to have -anyone of your choice pickup and/or receive any:
and all property, that. you have accumulated- during your' time. ncarcerated in the Brazos County';
Detention.Center. In the event that no one has picked upyour property after the expiration of:one
week.(hv-e'working days), any and all property will, bedonated to the Brazos County. Sheriff's Office'. and !.
disposed of to the person(s)or organization ;of choice by;the order of ;the Sh. eriff of: Brazos County,
Texas Your property will not be released to anyone ether.than the person that you -have designated
to pick it up and .can. be',piicked up from the Release lobby. of the Brazos County Detention. Center
located st.183S .Sandy Point Rd. Bryan, TX 77807 To avoid lone wait times please schedule the`'
oickua 24fiours in advance
LIST OF PROPERTY
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inmate Signature Date:i/31/2024
Officer Signature. ate1/31/2024
Person Designated To.Pkk Up Property:
Name:
Address. _ _
BRAZOS COUNTY DETENTION. CENTER
INMATE PROPERTY INVENTORY FORM
Date lnm.ate Left Facility: 1/29/2024: .
RRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY INVENTORY FORM
Date Inmate Left Facility:1/17/2024
Jail I D:345611 SO#:55240310
This is to advise you,. MONCIBAIZ, FELIX A that the Brazos County Office of the Sheriff will grant you a
period of one week (five working days) to have anyone of your choice pickup and/or receive any grid all
property that you have accumulated during your time incarcerated in the Brazos County Detention
Center. In the event that no one has picked up your property after, the expiration. of one week (five:
working days), any and all property will be donated to the Brazos County Sheriffs Office and disposed of
to the persons) or :organization of choke ' by the order of the Sheriff of Brazos County,' Texas: Your
property will not be released to anyone other than the person that you have :designated to pick it up
and can be picked up from the Release. Lobby of the Brazos County Detention. Center located at 183S
Sandy Point Rd. Bryan, TX 77807. To avoid Iona wait times please schedule the okkup 14 hours in
advance.'
LIST OF PROPERTY
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Officer Signature: 2 "' ' r Date:1/17/2024
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Phone#
Receiver's Signature: Date:
(include Copy Of 10)
_ Releasing Officers Signature: Date:
BRAZOS COUNTY DETENTION CENTER;
INMATE PROPERTY ]WVENTORY FORM
Date Inmate Left Ridlity l/31/2024
Jail 10:344846
This s'to advise you, BeII, Julws Isaiah that the _Brazos County Office'& the Sheriff will grant you a period
of one week (five working days) to have anyone .of your. choke 'pickup .and/or receive any and :all
property that you have accumulated during your ime incarcerated in :the Brazos County Detention,
Center.; ` ` -. after. the expiration of one week five
ter In ahe event. that no one has up your property , p... ( .
working days), any and all ro erty wiiI be donat to the Brazos Coun Sheriff s:Office and d.is osed of
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to the persons) or organization.of choice by ,the order of the.Sheriff. of. Brazos County, Texas Your
property Will.not be released to:anyone'other thanahe person that you bave'designated to pick itv
and can be picked up from the Release Lobby:af the Brazos County Detention`Center located at 1835
Sandy Point & Bryan, TX 778Q7. To'avoid lone wait times please schedule the aickup 24 flours In:,.
:advance
LIST; OF. PROPERTY
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Inmate Signature: �'�'Date:1/31/2024 -
.Officer Signature Date;1/31/2024
Person_ Designa ck Up Propertys
Name:
Address.
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY INVENTORY FORM
Date Inmate Left Facility: i/4/2024
Jail I D:341199 SOM141209
This is to advise you, THOMPSON, ROBERT LEE that the Brazos County Office.of.the Sheriff will grant you,
a period of one. week (five working days) to have anyone of your choice pickup and/or receive any -Arid
all property that.you have accumulated during your time incarcerated in the Brazos County Detention
Center. in the event that no one has picked up your property after the expiration of one week (five
working days), any and all property will be donated to the Brazos County Sheriffs Office and disposed of
to the persons) or organization of choice by the order of.the Sheriff of Brazos,County, Texas.' .Your
property will not be released to anyone other than the person that you have designated to Pick it up'
and can be picked up from the Release Lobby of the Brazos County Detention Center located at ims
Sandy Point Rd. Bryan, TX 77807. To avoid lone wait times please schedule the Pickup 24 hours in
advance.
LIST OF PROPERTY
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Releasing Officers Signature: Date:
BRAZOS COUNTY DETENTION CENTER
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Date Inmate Left Facihty:l/17/2024
STATE OF TEXAS §
COUNTY OF BRAZOS §
RESOLUTION
GUIDELINES AND CRITERIA
FOR GRANTING TAX ABATEMENTS IN
BRAZOS COUNTY, TEXAS
I.
INTRODUCTION
WHEREAS, the attraction of long-term investment and the establishment of new jobs in the Brazos
County would enhance the economic base of Brazos County; and,
WHEREAS, Brazos County must compete with other localities across the state and the nation currently
offering tax inducements to attract jobs and investments; and
WHEREAS, Brazos County has certain governmental powers that enable it to take affirmative and
effective action to stimulate economic growth; and,
WHEREAS, tax abatement is one of the principal means by which the public sector and the private
sector can forge a partnership to promote real economic growth within the community; and,
WHEREAS, tax incentives offered must be strictly limited in application to those new or existing
industries that bring new wealth into the community in order to avoid reducing the needed tax revenues
of the County; and,
WHEREAS, the Property Redevelopment and Tax Abatement Act (the "Act") Chapter 312 of the Texas
Tax Code authorizes the County to provide property tax abatement for limited periods of time as an
inducement for the development or redevelopment of a property; and,
WHEREAS, the Act requires eligible taxing jurisdictions to establish guidelines and criteria as to eligibility
for tax abatement agreements prior to granting any future tax abatement, said guidelines to be
unchanged for a two (2) year period unless amended or repealed by a three fourths (3/4ths) vote of the
Brazos County Commissioners Court; and,
WHEREAS, this document states guidelines and criteria that the County will utilize in attempts to assert
positive economic development, but should not be read to imply or suggest that Brazos County, Texas is
under an obligation to afford these opportunities to any applicants; and,
WHEREAS, the goveming body of a taxing unit may not enter into a tax abatement agreement unless it
finds that the terms of the agreement and the property subject to the agreement meet the applicable
guidelines and criteria adopted by the County under the Act; and,
Page 1 of 9
WHEREAS, the County may elect to participate in a tax abatement agreement within a municipal
reinvestment or enterprise zone. Municipalities may enter into tax abatement agreements with the
owner(s) of taxable real property within the reinvestment zone to exempt a portion of the taxable value of
the real property, and personal property located on the real property. When the County elects to
participate in a tax abatement agreement within a municipal reinvestment or enterprise zone, it will not
create a separate county reinvestment zone in the same designated area. The term "municipal
reinvestment zone" includes an "enterprise zone" designated under Chapter 2302 of the Government
Code.
WHEREAS, the County may enter into a tax abatement agreement with the owner of the property within
a municipal reinvestment zone when a municipality is entering into a tax abatement agreement with the
owner. The terms of the County Agreement are not required to be identical to those in the municipal
agreement.
WHEREAS, the adoption of the guidelines by Brazos County does not: limit the discretion of the County
to decide whether to enter into a specific tax abatement agreement; limit the discretion of the County to
delegate to its employees the authority to determine whether or not the County should consider a
particular application or request for tax abatement; or create any property, contract, or other legal right in
any person to have the County consider or grant a specific application or request for tax abatement.
WHEREAS, these guidelines and criteria are designed to allow maximum flexibility in addressing the
unique concerns of each applicant while enabling the County to respond to the changing needs of the
community.
NOW, THEREFORE, BE IT RESOLVED, that Brazos County Texas, acting by and through its duly
elected Commissioners Court, hereby elects to participate in tax abatements and hereby adopts these
guidelines and criteria for granting tax abatements in Brazos County.
II.
DEFINITIONS
A. "Abatement' means the full or partial exemption from ad valorem taxes of certain real and/or
personal property in a Reinvestment Zone designated for economic development purposes pursuant to
Chapter 312 of the Texas Tax Code.
B. "Agreement' means a contractual agreement between a property owner and/or lessee and an
eligible jurisdiction for the purposes of tax abatement.
C. "Base Year Value" means the assessed value of eligible property January 1 preceding the
execution of the Agreement, plus the agreed upon value of eligible property improvements made after
January 1, but before the execution of the Agreement.
D. "County' means Brazos County, Texas.
Page 2 of 9
E. "Deferred Maintenance" means improvements necessary for continued operations which do not
improve the productivity or alter the process technology.
F. "Distribution Center Facility" means buildings and structures, including machinery and equipment,
used or to be used primarily to receive store, service, or distribute goods or materials owned by the
facility operator where a majority of the goods or services are distributed to points at least fifty (50) miles
from location in the County.
G. "Expansion" means the addition of buildings, structures, fixed machinery, or equipment for
purposes of increasing production capacity.
H. "Facility' means property improvements completed or in the process of construction which
together comprise an integral whole.
I. "Manufacturing Facility" means buildings and structures including machinery and equipment, the
primary purpose of which is or will be the manufacture of tangible goods or materials or the processing of
such goods or materials by physical chemical change, including the assembly of goods and materials
from multiple sources in order to create a finished or semi -finished product.
J. "Modernization" means the replacement and upgrading of existing facilities which increases the
productivity input or output, updates the technology or substantially lowers the unit cost of the operation.
Modernization may result from the construction, alteration, or installation of buildings, structures, fixed
machinery or equipment. It shall not be for the purpose of reconditioning, refurbishing, or repairing
except as may be integral to or in direct connection with an existing expansion.
K. "New Facility" means a property previously undeveloped which is placed into service by means
other than, or in conjunction with, expansion or modernization.
L. "Other Basic Industry" means buildings or structures, including fixed machinery and equipment
not elsewhere described, used or to be used for the production of products or services which serve a
market primarily outside the County and result in the creation of new permanent jobs and create new
wealth in the County.
M. "Personal Property' means tangible personal property'located on the real property, excluding that
personal property located on the real property prior to the period covered by the abatement with the
County, and other than inventory or supplies.
N. "Productive Life" means the number of years a property improvement is expected to be in
service.
O. "Project" means any property improvement including expansion, modernizations, and new
facilities; but excluding any deferred maintenance.
P. "Reinvestment Zone" means any area of the County which has been designated a reinvestment
.zone for tax abatement purposes and which is located within the taxing jurisdiction of the County. It is
Page 3 of 9
the intent of the County to designate reinvestment zones on a case -by -case basis in order to maximize
the potential incentives for eligible enterprises to locate or expand within the County.
Q. "Regional Entertainment Facility' means buildings and structures, including machinery and
equipment, used or to be used to provide entertainment through the admission of the general public
where the majority of the users reside at least fifty (50) miles from its location in the County.
R. "Regional Service Facility' means buildings and structures, including machinery and equipment,
used or to be used to provide services to the general public.
S. "Research Facility' means buildings and structures, including machinery and equipment, used or
to be used primarily for research or experimentation to improve or develop new tangible goods or
materials or to improve or develop the production processes thereto.
T. "Targeted Enterprise" means the following facilities — distribution center facility, manufacturing
facility, regional entertainment facility, research facility, regional service facility, or any other basic
industry.
III.
CRITERIA FOR TAX ABATEMENT
A. General Criteria. All applications must meet all of the following general criteria before being
considered for tax abatement:
1. The project expands the local tax base.
2. ' The project creates permanent full-time employment opportunities.
3. The project would not otherwise be developed or would otherwise be substantially altered
so that the economic returns or other associated public purpose secured by the Countys incentive
would be reduced.
4. The project makes a contribution to enhancing further economic development.
5. The project must remain in good standing with all governmental and environmental
regulations.
6. The project will not be considered if it is determined that:
a. there would be substantial adverse effect on the provision of government services
on tax base;
b. the applicant has insufficient financial capacity;
C. planned or potential use of the property would constitute a hazard to public safety;
Page 4 of 9
d. planned or potential use of the property would create adverse impacts to adjacent
properties;
e. any violation of laws of the United States or State of Texas or ordinances.of the
City of Bryan, Texas or City of College Station, Texas, or order of Brazos County,
Texas would occur, or,
f. it is an improvement project financed with tax increment bonds.
7. Requests for abatements will not be considered if, prior to the submission of an
application, the project is already substantially underway or completed. A project will be
considered to be substantially underway if actions such as, but not limited to, the following
have occurred:
a. the demolition, site preparation, or the installation of infrastructure has begun;
b. a building permit has been issued for construction not associated with mitigating
an environmental hazard;
C. construction (including renovations or tenant finish -out) has begun; or,
d. equipment, inventory, or employees have been relocated to the new site.
Execution of a lease, the mitigation of environmental problems, the purchase of
land, the completion of an environmental assessment, or the preparation of
architectural and engineering plans do not constitute a project being substantially
underway.
8. Requests for an abatement will not be considered for property that will be used in whole
or in part for a sexually -oriented business, including but not limited to condoning,
legitimizing, or promoting obscene. materials, nude or topless modeling or dancing, adult
motel operations, escort services, sexual encounter centers, sex phone centers, or any
other sexually -oriented business activity. Similarly, property receiving an existing
abatement for another use cannot convert this property for use as a sexually -oriented
business or an establishment and still retain the abatement.
9. Requests for an abatement will not be considered for an applicant with which the County
is currently involved in, or has within the past thirty-six (36) months been involved in,
litigation, a pending claim, or unsatisfactory contractual performance, nor to any applicant
indebted to the County for ad valorem taxes or other obligations.
B. Specific Criteria. If the project in the application meets the general criteria, is a facility of a
Targeted Enterprise, and has a capital cost that exceeds Ten Million Dollars and No/100ths
($10,000,000.00) then abatement of any or all of the increased value will be considered. A tax
abatement will not exceed fifty per cent (50%) for five (5) years. Factors to be considered in determining
Page 5 of 9
the portion of the increased value to be abated and the duration of the abatement include, but are not
limited to:
1. Total amount of the increased value;
2. Total number of jobs created;
3. Type of jobs created;
4. Dollar Value of payroll created; and
5. Other costs and revenues associated with the application.
The County reserves the right to offer incentives that are greater than fifty per cent and or longer than five
(5) years for projects that significantly exceed the Specific Criteria.
C. Variances From Guidelines And Criteria For Tax Abatements: A tax abatement application may
include a tax abatement variance from the General and Specific Criteria by submitting a request in
written form along with the required standard application. Such requests shall include a complete
description of the circumstances explaining why a variance should be granted. Approval of a request for
variance requires the vote of at least four (4) members of the Commissioners Court.
IV.
APPLICATIONS FOR REINVESTMENT ZONES AND TAX ABATEMENTS
A. All requests for reinvestment zones and tax abatements in the jurisdiction of Brazos County,
Texas shall be made by filing a written application with the Brazos County Commissioners Court after
addressing all criteria questions contained in this document. An application for designation of a
reinvestment zone and for tax abatement may be combined and submitted jointly. Such applications
may be filed with an agent or representative of the County hired to administer the County's program of
tax abatement.
All applications shall include the following, unless the County has waived a requirement that it
has deemed unnecessary to properly evaluate the request:
1. a general description of the project including purpose and explanation of the kind,
number, and location of all proposed improvements as well as how the project will meet
the criteria established by this document.
2. a plat showing the precise location of the property and all improvements thereon, all
roadways within 500 feet of the site and all existing zoning and land uses within 500 feet
of the site (a complete legal description shall be provided if the property is described by
metes and bounds).
Page 6 of
3. a completed cost estimate of the project by land, building, equipment, inventory, and
personality categories.
4. a description of the methods of financing all estimated costs and the time when related
costs or monetary obligations are to be incurred, estimated number of employment
opportunities the project creates over the period of the abatement, including gross annual
payroll of permanent time and part-time employees remaining after construction is
complete. -
5. a detailed time schedule for undertaking and completing the project.
6. a fee in the amount of One Thousand Dollars and No/100ths ($1,000.00).
B. After reviewing the application, if the County staff or its agent or representative finds the
application to be complete and accurate and meets the criteria established by this document, the County
staff or its agent or representative may then do or cause to be done an impact study, which the applicant
may be required to pay or participate in paying for, setting forth the impact of the proposed reinvestment
zone and tax abatement agreement. This study shall include, but not be limited to, a cost benefit
analysis of the creation of the reinvestment zone and the abatement of taxes.
C. After establishing the benefits of the proposal, the County staff or its agent or representative may
propose that the County offer a tax abatement agreement to the applicant. The County staff or its agent
or representative may then propose the amount and duration of the tax abatement to the applicants, and
formally offer the tax abatement to the applicant.
D. Having completed all the required steps in the process and having been assured by the applicant
that it wishes to proceed, the County may then follow procedures in accordance with the Texas Tax
Code Chapter 312 and establish a reinvestment zone and tax abatement agreement.
V.
DESIGNATION OF A REINVESTMENT ZONE AND TAX ABATEMENT
A. Prior to granting tax abatement, Brazos County, by Order, shall designate an area as a
reinvestment zone unless such zone has been previously established by a municipality within the
County. Prior to adopting such an Order, the Brazos County Commissioners Court must conduct a
public hearing on the designation that entities all interested persons to speak and present evidence for or
against the designation. No later than the seventh (7t') day before the date of the hearing, notice of the
hearing must be:
Published in a newspaper having general circulation in the County;
2. Delivered in writing to the presiding officer of the governing body of each taxing unit that
includes in its boundaries real property that is to be included in the proposed reinvestment
zone;
Page 7 of 9
3. Posted on the county's website; and
4. Delivered to The Brazos Valley Economic Development Corporation or its successor
organization.
B. The County, by resolution or order, may enter into a tax abatement agreement. At least thirty
(30) days before entering into the agreement, the County will deliver written notice of its intent to each
taxing unit that is included in the reinvestment zone,
Any agreement will include, but not be limited to, the following specific terms:
a. all appropriate stipulations included in the application, as outlined by this
document, for a reinvestment zone and tax abatement agreement.
b. the amount and duration of the tax abatement.
C. a method for determining the qualifications of meeting the criteria and a warranty
and guarantee to meet and maintain these qualifications over the term of the
agreement; the County will be allowed, upon written request and reasonable
notice, to inspect and audit such records of the applicant as are necessary to
substantiate that the applicant is meeting criteria agreed upon during the term of
the abatement.
d. a provision in the event the agreement is terminated for whatever reason, or the
applicant falls to fulfill the terms and provisions thereof, the tax abatement
agreement will be determined null and void and all or some portion of abated
taxes, as may be determined by the Brazos County Commissioners Court in its
sole discretion, shall be paid immediately to the County.
e. access to and authorized inspection of the property by County employees, agents
or representatives to ensure that the improvements or construction are made
according to specifications and conditions of the agreement.
f. An agreement may be assigned to a new owner or lessee of the facility with the
written consent of the Commissioners Court. Any assignment shall provide that
the assignee shall irrevocably and unconditionally assume all the duties and
obligations of the assignor upon the same terms and conditions as set out in the
agreement. Any assignment of an agreement shall be to an entity that
contemplates the same improvements or repairs to the property, except to the
extent such improvements or repairs have been completed. No assignment shall
be approved if the assignor or the assignee are indebted to the County for ad
valorem taxes or other obligations.
C. An agreement may be modified or terminated by the mutual consent of the parties in the same
manner that the agreement was approved and executed; provided, however, the agreement may not be
altered to provide for tax abatement for a period of more than five (5) years. .
Page 8 of 9
D. This Resolution shall be posted on the Brazos County website.
RESOLVED this
Steve Aldrich
County Commissioner, Precinct 1
Nancy Berry Q
County Commissioner, Precinct 3
ATTEST:
�fC G1n-�-�Ce
Karen McQueen, County Clerk
0
Duane Peters
County Judge
0Xi
Chuck Konderla
County Commissioner, Precinct 2
Wanda J. Wa n
County Commissioner, Precinct 4
Page 9 of 9
COMPETITIVE BIDDING REQUIREMENT EXEMPTION OF A CONTRACT
FOR SOLE SOURCE MADE BY A COUNTY
UNDER LOCAL GOVERNMENT CODE SECTION 262.024(A)(7)(A)
The attached Agreement between Brazos County and Southern Cement Slurry, LLC. for
the provision of goods and services described in the attached Customer Agreement
constitutes a contract. The Brazos County Commissioners Court finds that this is a
contract for goods and services for which competition is precluded due to limited
availability by a sole source and is made by a county under V.T.C.A. Section
381.004(a)(10) and is exempt from competitive bidding. This Order is made pursuant to
V.T.C.A. Local Government Code §262.024(a)(7)(A) and is to be entered into the
Commissioners Court minutes.
APPROVED (DISAPPROVED () , a ��
BY COMMISS NERS URT ON M 19 C��' (DATE)
Duane eters, County Judge
Brazos County
Purchasing Department
200 South Texas Ave., Ste. 352
Bryan, TX 77803
MEMORANDUM
To:
Commissioners Court
From:
Wm. Charles Wendt
Date:
March 12, 2024
Re:
Sole Source Exemption- Southern Cement Slurry
Requested Action/ Recommendation:
Approval of exemption from competitive bidding requirements, for the purchase of cementitious
slurry product from Southern Cement Slurry pursuant to Section 262.024 (a)(7)(A) of the Local
Government Code.
Background:
The Road and Bridge department has requested the purchase of cementitious slurry product from
Southern Cement Slurry for use by Brazos County Road & Bridge Department and provided the
attached memorandum including justification for this purchase. Based on the information
included in this memo, Great Southern Stabilized, LLC. is the exclusive licensee and sole source
provider of this product in thisregion and therefore this purchase can only be obtained from one
source.
The approval of a sole source purchase meets the exemption requirements of Section 262.024
(a)(7) of the Local Government Code. This section provides for exemption based on purchasing
items that can be obtained from only one source. The exemption complies with Local
Government Code for sole source purchases. Section 262.024 (c) requires that if an item
exempted under Subsection (a)(7) is purchased, the commissioners court, after accepting a
signed statement from the county official who makes purchases for the county as to the existence
of only one source, must enter in its minutes a statement to that effect. This Memo complies with
that requirement.
Wm. Charles Wendt
Purchasing Agent
„t8 arT
oGky'`w`1fy0
ro r
rr or m�
BRAZOS COUNTY
ROAD AND BRIDGE DEPARTMENT
Prarthana Baneiji, PE, CFM, County Engineer
Memorandum
Date: February 19,2024
To: Purchasing
From: Prarthana Banerji
This department is requesting approval to utilize Cem-Lime (Cement -Lime Mixture) Super Slurry and
Cement Super Slurry. The products originate from Martin Marietta (formerly TX1 Materials) and Great
Southern Stabilized is the exclusive licensee to provide the specified material in the Southeast Texas
Region through February 19, 2024.
We have many roadways in a condition where routine maintenance procedures are ineffective and total
roadway reconstruction is necessary. The usual reconstruction operation would involve reclamation of
the roadway and stabilization of subgrade with 6% lime or 3% cement.
We have found through previous use of the Super Slurry's that:
A. The usual application of lime leads to a substantial amount of lime becoming airborne. Lime
is an eye, skin and lung irritant while our workers are trained in the proper application of lime
and take the necessary precautions when working with lime, there may be citizens living in
close proximity to the area where lime is being applied Who could be exposed to irritants with
normal lime stabilization methods. Delivery of stabilization with specified slurry applies the
product directly to road materials with no risk of airborne exposure to county residents or
county workers.
B. A typical lime application requires the introduction of the lime material to the road subgrade
and it is then blade mixed and compacted. Moisture is maintained for 3 days by truck watering
until such time as the lime mellows and is then re -mixed and final compaction is achieved. The
entire Normal” stabilization process for a section of road requires substantially more man hours
and equipment hours than the method specified. Application of the slurry to a section of road
Will require intensive mixing, blading and compaction for 2 hours after initial application of
the slurry, but then the subgrade work is complete (other than curing). The roadway is drivable
for the adjacent residents near a project on day of application. Substantially less man hours and
equipment hours are required using specified slurry.
This department believes that we are paying minimally extra in materials and receiving superior
stabilization results, plus added environmental benefits by elimination of airborne lime dust and added
benefits due to reduction in fuel, equipment and man hours in utilizing the Super Slurry.
k
01 March 2024
Brazos County Purchasing Department
200 S. Texas Avenue, Suite 352
B rya n TX 77803
Attn: Ms. Celina Nava
Martin Marietta has a product line called SuperSlurry which produces cementitious products. One product we
produce using SuperSlurry technology is cement slurry. At significant cost to itself, Martin Marietta has developed
the processes and components necessary to manufacture SuperSlurry through internal experimentation,
expertise and inventiveness. However, because of the proprietary nature of the SuperSlurry products,
manufacturing processes and delivery system, Martin Marietta is the sole supplier in the Dallas/Ft. Worth area
that can provide you with SuperSlurry or its equivalent.
Martin Marietta will license the cement SuperSlurry production process so that cement SuperSlurrywill be widely
available wherever it is needed. Martin Marietta currently holds a patent on the SuperSlurry product, so we intend
to protect the proprietary nature of the product and processes so that only licensed suppliers will be allowed to
produce and sell the cement SuperSlurry product to the quality standards established by Martin Marietta. At the
present time, Martin Marietta has licensed other manufacturers of cement SuperSlurry throughout Texas and
various parts of The United States.
Southern Cement Slurry is the sole source provider in the Southeast Texas region, including the greater Houston
and Brazos County areas through December 311% 2027.
If you have any questions or need anything else, please contact us.
Sincerely,
Chris Moretti
Cement Treated Materials
10615 Spangler Road, Dallas, TX 75220
t. (972) 409-3240 f. (972) 501-9304
www.martinmarietta.com
&UPER LURRY-
SOLE SOURCE I SINGLE SOURCE I NO SUBSTITUTE JUSTIFICATION
Complete this form and submit to Purchasing for Sole Source purchases over $1000.00
REQUISITION # ITEM(S) Cem-Lime Stabilization COST $
1. Check the category most applicable to your requirement:
Sole Source. (No other known source or the only source meeting specifications.)
❑✓ Single Source. (Only the designated Supplier is acceptable due to territories, others may exist)
Other. Please Explain
11. Check the description(s) most applicable to your requirement:
Item has characteristics unique to a Single manufacturer essential to proposed use.
Proprietary repair or replacement item.
Designed into fabricated equipment.
Required for test and evaluation.
Emergency acquisition as defined in LGC 262
❑Other:
III. Defining Item I Supplier uniqueness:
A. What are the minimum use requirements (e.g., operating specs; dimensions; tolerances; accuracy; purity; reliability; useful life, etc.)?
Native/Reclaimed materials tested to achieve strength reqmts. for subgrades
B. How are these requirements critical to your needs?
Subgrade strength is essential to quality of the pavement
C. What other suppliers were considered and why were they rejected? (Brand names and suppliers should be specified.)
D. Why is this make, model, service, or supplier the only one acceptable?
Prepared By: Prarthana Banerji Date: 2/20/24
(Department Personnel)
f2�'""
Approved By: Date: 2/20/24
(Department Head or Elected Official)
FurAaslng Use Only
Approved By: r v Date:
❑Denied By: Date:
Reason:
-* Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRVAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
March 3. 2024
S.T. Lovett & Associates
3600 Lovett Lane
College Station, TX
Re: Renewal of Contract #24-100R for Appraisal Services far Brazos County.
Brazos County appreciates the quality work }roar company has provided and would like to exercise the
renewal option for Appraisal Services, previoustr known as 23-092R and 22-100.
All terms, conditions, and pricing shall remain the same, This renewal term will be for one year Ironl
May I, 2024 to April 30, 2025.
To accept the renewal option, please fill out the information and sign below. Return the signed
documents by email to pnelsonC brazoscountym.gov or fax to (979) 361-4293. Please then submit the
original signed documents and an updated Certificate of Insurance by mail to the address listed above.
Please return acceptance as soon as possible. If you have any questions. I may be reached at (979)
361-4291.
Contact Naine: �e,' 4 i ietag" Love— Title:
E-',%•lail: S-eVe.LGy�.T-Ci (/&-- Ia&V,1Vtftelephone:
S.T. LOVETT & ASSOCIATES
Wr.1dW-=d0-1
Authorized Signature
T
B AZO. OUN'
Duane Peters, County Judge
0VY14W'Z
? 7f - Z LO -Z! O Y
0Z1z B1Zo Z�e
Date
3 /. t a l ada+
Date
CONTRACT # 22-100
AGREEMENT BETWEEN COUNTY AND APPRAISER
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION
WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR
MODIFICATION.
THIS AGREEMENT is between the Brazos COUNTY, Texas, ("the COUNTY") and S.T.
Lovett & Associates (the "APPRAISER"), whereby the APPRAISER agrees to provide the
COUNTY with certain professional services as described herein and the COUNTY agrees to pay
the APPRAISER for those services. The term of this contract shall be one (1) year starting May
17, 2022 through April 30, 2023 with the option to renew three (3) additional one (1) year
periods.
Between the COUNTY: BRAZOS COUNTY, TEXAS
c/o Brazos County Commissioners' Court
Attention: County Judge
200 South Texas Ave., Ste. 332
Bryan, Texas 77803
and the APPRAISER: S.T. Lovett & Associates
3600 Lovett Lane
College Station, TX 77845
for the following PROJECT: Appraise property as requested by the COUNTY on a as
needed basis.
The COUNTY and APPRAISER agree as set forth below.
ARTICLE I
APPRAISER'S RESPONSIBILITY
1.1 APPRAISER'S SERVICE
1.1.1 The APPRAISER'S services consist of those services performed by the APPRAISER,
APPRAISER'S employees and the APPRAISER'S consultants as enumerated in Articles 2 and 3
of this Agreement.
1.1.2 The APPRAISER'S services shall be performed as expeditiously as is consistent with
professional skill and care and the orderly progress of the Work. The APPRAISER shall submit
for the COUNTY'S approval a schedule for the performance of the APPRAISER'S services
which may be adjusted,as the Project proceeds and shall include allowances for periods of time
required for the COUNTY'S review and for approval of submissions by authorities having
jurisdiction over the Project. Time limits established by this schedule approved by the
COUNTY shall not, except for reasonable cause, be exceeded by the APPRAISER or the
COUNTY,
Agreement Between County and APPRAISER Page I al';
ARTICLE II
SCOPE OF APPRAISER'S BASIC SERVICES
2.1 In consideration of the unit price compensation stated in paragraph 7.1, the APPRAISER
agrees to provide the COUNTY with the professional services as described in RFQ # 22-100 and
the APPRAISER'S response to RFQ # 22-100 (Exhibit A), which is incorporated herein by
reference for all purposes, and which services may be more generally described as follows:
APPRAISER Services.
ARTICLE III
COUNTY'S RESPONSIBILITY
3.1 The COUNTY shall provide full information regarding requirements for the Project.
3.2 The COUNTY shall designate a representative authorized to act on the COUNTY'S
behalf with respect to the Project. The COUNTY, or such authorized representative, shall render
decisions in a timely manner pertaining to documents submitted by the APPRAISER in order to
avoid unreasonable delay in the orderly and sequential progress of the APPRAISER'S service.
3.3 The COUNTY shall give prompt written notice to the APPRAISER if the COUNTY
becomes aware of any fault or defect in the Project or non-conformance with the contract
documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a
bar or act to estop the COUNTY from exercising any of its rights under this contract.
3.4 The COUNTY shall examine all studies, reports, sketches, drawings, specifications,
proposals and other documents presented by the APPRAISER, obtain advice of an attorney,
insurance counselor and other consultants as the COUNTY deems appropriate for such
examination and render in writing decisions pertaining thereto within a reasonable time so as not
to delay the services of the APPRAISER.
3.5 The proposed language of certificates or certifications requested of the APPRAISER or
the APPRAISER'S consultants shall be submitted to the APPRAISER for review and approval at
least 14 days prior to execution. The COUNTY shall not request certifications that would
require knowledge or services beyond the scope of this Agreement.
ARTICLE TV
USE OF APPRAISER'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS
4.1 The COUNTY shall be the absolute and unqualified owner of documents prepared
pursuant to this Agreement by the APPRAISER with the same force and effect as if the
COUNTY prepared same.
4.2 The APPRAISER may retain one set of reproducible copies of the documents and these
copies shall be for the APPRAISER'S sole use in preparation of studies or reports for the
COUNTY. The APPRAISER is expressly prohibited from selling, licensing, or otherwise
marketing or donating these documents, or using the documents in preparation of other work for
any other client, without the prior express written permission of the COUNTY.
Agreement Between County and APPRAISER Pap 2 of 5
4.3 Submission or distribution of documents to meet official regulatory requirements or for
similar purposes in connection with a Project is not to be construed as publication in derogation
of the APPRAISER'S reserved rights.
ARTICLE V
TERMINATION, SUSPENSION OR ABANDONMENT
5.1 This Agreement may be terminated by either party upon not less than fourteen (14) days
written notice should the other party fail to substantially perform in accordance with the teens of
this Agreement through no fault of the party initiating the termination.
5.2 If the COUNTY suspends a Project for more than thirty (30) consecutive days, the
APPRAISER shall be compensated for services performed prior to notice of such suspension.
5.3 In the event of termination that is not the fault of the APPRAISER; the APPRAISER
shall be compensated for services performed prior to tenmination, together with Reimbursable
Expenses, if any, then due.
5.4 APPRAISER acknowledges that COUNTY is the client and all privity of contract exists
between APPRAISER and COUNTY, and no third parties.
ARTICLE VI
MISCELLANEOUS PROVISIONS
6.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal
place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms
of this Agreement shall be in Brazos County, Texas.
6.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act
shall be deemed to have accrued and the applicable statutes of limitation shall commence to run
not later than either the date of Substantial Completion, or the date of issuance of the final
Certificate for Payment for acts or failures to act occurring after Substantial Completion.
6.3 The COUNTY and the APPRAISER, respectively, bind themselves, their partners,
successors, assigns and legal representatives to the other party to. this Agreement and to the
partners, successors, assigns and legal representative of such other party with respect to all
covenants of this Agreement. Neither the COUNTY nor the APPRAISER shall assign this
Agreement without the express written consent of the other party.
6.4 This Agreement represents the entire integrated agreement between the COUNTY and
the APPRAISER and supersedes all prior negotiations, representations or agreements, either
written or oral. This Agreement may be amended only by written instrument signed by both the
COUNTY and the APPRAISER.
6.5 Nothing contained in this Agreement shall create a contractual relationship with or a
cause of action in favor of a third party against either the COUNTY or the APPRAISER.
6.6 COMPLIANCE AND STANDARDS. The APPRAISER agrees to perform the work
hereunder in accordance with generally accepted standards applicable thereto, and shall use that
degree of care and skill commensurate with the profession to comply with all applicable state,
Agreement Between County and APPRAISER Page 3 ot'a
federal and local laws, ordinances, rules and regulations relating to the work to be performed
hereunder and the APPRAISER'S performance.
6.7 INDEMNIFICATION: APPRAISER shall save and hold harmless the COUNTY from
and against any and all claims and liability due to activities of the APPRAISER, its agents or
employees, performed under this Agreement and which result from any negligent act, error, or
omission of the APPRAISER, or of any person employed by the APPRAISER. The
APPRAISER shall also save harmless the COUNTY from and against any and all expenses,
including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise,
resisting said claims or liabilities which might be imposed on the COUNTY as the result of such
activities by the APPRAISER, its agents or employees.
6.8 SEVERABILITY: In the event that any provisions or portion of this Agreement is held
to be unenforceable or invalid, the validity and enforceability of the remaining provisions or
portions shall not be affected.
ARTICLE VII
PAYMENTS TO THE APPRAISER
7.1 APPRAISER SHALL INVOICE FOR ALL SERVICES, COSTS AND FEES
ASSOCIATED WITH THE PROJECT.
7.1 In consideration of the APPRAISING Services in compliance with all terms and
conditions of this contract, the COUNTY shall pay the APPRAISER according to the terns set
forth in Exhibit "B" (Appraisal Fee Schedule). Except in the event of a duly authorized change
order, approved by the COUNTY as provided in this Contract, the cost of APPRAISING
Services provided under this contract may not exceed the unit prices provided in Exhibit "B".
ARTICLE VIII
OTHER CONDITIONS OR SERVICES
8.1 INSURANCE
8.1.1 The APPRAISER shall file with the COUNTY a Certificate of Errors and Omissions
Insurance having minimum limits of One Million and No/100 Dollars ($1,000,000.00) for each
occurrence and annual One Million and No/100 Dollars ($1,000,000.00) aggregate. Such
Certificate shall bear the endorsement "Not to be canceled without thirty (30) days prior notice to
BRAZOS COUNTY, TEXAS." The APPRAISER shall maintain the Errors and Omissions
Insurance at all times this Agreement is in effect and for a period of five (5) years after
completion of the Project. Failure to maintain the required insurance shall be deemed to be a
material breach of this Agreement.
8.1.2 The APPRAISER shall also provide Worker's Compensation, automobile and
comprehensive general liability policies. The APPRAISER shall deliver the insurance
certificates to the COUNTY. The coverage provided herein shall contain an endorsement
providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said
coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form
acceptable to the COUNTY. If the APPRAISER has canceled or allowed to lapse any of these
insurance policies, then the COUNTY may pay for such insurance and may hold the amount of
Agreement Hetwecn Cuunty and APPRAISER Page 4 of 5
such payment out of tfic APPRAISER'S fees or be other%vise reimbursed. Failure to maintain the
required insurance shall be deemed to be a material breach of this Agreement.
8.2 PE-RIODS OF SERVICE
8.2.1 The APPRAISER shall begin Nvorlc immediately upon receipt of the Purchase Order. The
project will proceed according to the schedule shown the Scope of Work and Pricing Proposal.
The schedule makes certain assumptions regarding review processes and Other act►V►tieS that are
beyond the control of the APPRAISER.
8.2.2 Working days shall he defined asr standard workdays between Monday and Friday,
exclusive of holidays.
8.2.3 This schedule assumes an orderly progression of the APPRAISER'S services. Delays
bevoiid the control of the APPIZAISEIZ may be cause for extension of this period of service, in
which case the APPRAISER shall submit in writing to the COUNTY its request for such
extensions a minimum of thirty (30) calendar days prior to the end of the affected service period.
8.2.4 If the COUNTY .has requested significant modifications or changes in the general scope,
extent or character oi'the Project. the time or performance of the APPRAISER'S services shall
be adjusted equitably.
This Agreement entered into as of the day and year first written above.
The undersigned officers andlor agents of the parties hereto are the properly authorized officials
and have the necessary authority to execute this Agreement on behalf of the parties hereto, and
each party hereby certifies to the other that any necessary resolution extending said authority
have been duly passed and are now in force and effect.
BRAZO.SCOUNTY, TEXAS
Duane Peters, County Judge
Acting by and through the authority of
the Brazos County Commissioners Court
Attest:
2 k - �e
County Clerk
APPRAISAL FIRM
Steve Lovett, Principal
Approved as to Form:
Assistant. County Attorney
Agreenum f3mveen Coumy and APPRAISER Page _ of
1
=1
-1
1
_ Request for Qualification
i
-� corgi &ASSOCIATES
J. a= APPRAISALS, BROKERAGE & RIGHT-OF-WAY ACQUISITIONS
RFQ No. 22-100
Appraisal Services
' Prepared For:
' Brazos County
Purchasing Department
200 S. Texas Avenue, Suite 352
tBryan, Texas.77803
' Prepared B :
p Y
' Steven Trent Lovett
State Certified General Real Estate Appraiser
' TX-1322517-G
' as of
March 29', 2022
2:00 pm CST
3600 Lovett Lane, College Station, Texas 77845 • Tele: 979.774.8943 • Fax: 979.774.7133 • Email: stevelovett@verizon.net
Table of Contents
Section One: Required Forms and Documents
Section Two: Introductory Letter
Section Three: Company Biography
Section Four: Experience, Performance & Capacity
Section Five: Litigation / Ethics
Section Six: Conflicts of Interest
i
i
i
j REQUEST FOR QUALIFICATIONS
RFQ NO.22-100
' Appraisal Services
' SEALED STATEMENTS OF QUALFICIATION TO BE
SUBMITTED BEFORE:
' Tuesday, March 29,P 2022, 2:00 m CST
TO THE:
BRAZOSCOUNTY
' PURCHASING DEPARTMENT
200 S. Texas Ave. Suite 352
' Bryan, TX 77803
Phone: (979) 361-4290
Fax: (979) 361-4293
Respondents, their employees and/or representatives are prohibited from contacting any official or employee
of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the
solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to
consider award of the Request for Qualifications (RFQ). Any such contact will be grounds for rejection of the
respondent's proposal.
In compliance with this solicitation, the undersigned respondent having examined the solicitation and
' specifications and being familiar with the conditions to be met, hereby submits the following RFQ for
furnishing the material and/or services listed on the attached bid form and agrees to deliver said items at the
locations and for the prices set forth on the bid form.
' Company Name: S . T. Lovett & Associates
By (Print): Steven Trent Lovett Title: Owner
' Physical Address: 3600 Lovett Lane, College Station, TX 77845
Mailing Address: Same As Above
Telephone: 979-220-2104 Fax: 979-774-7133 E-Mail: stevelovett@verizon.net
Appraisal Services
Request for Qualifications # 22-100
BRAZOS COUNTY PURCHASING OFFICE
_ ! Brazos County Administration Building
200 South Texas Ave., Ste. 352 RFQ No.22-100
' Bryan, Texas 77803 Page 2 of 23 pages
Telephone (979) 361-4292
' Statements of Qualifications (SOQ) will be received, publicly opened, and acknowledged at 2:00
P.M., Tuesday, March 29, 2022 in the Brazos County Purchasing Department, Suite 352,
Brazos County Administration Building, 200 South Texas Ave., Bryan, Texas.
Release of RFQ
Advertisement Dates
Deadline for Questions _
Proposal Submission Deadline _�_�_
Review/Contract Evaluations/Negotiations
Anticipated Award
------------------
Anticipated Construction Start
A. INTRODUCTION
Friday, March 4, 2022
..................................
--------------- --- —
Friday, March 4, 2022
Friday, March 11, 2022
Tuesday, March 22, 2022 at 5:00 PM CST
Tuesday, March 29, 2022 at 2:00 PM CST
----------- ----------------- --- --- April
--- ---- April
--------------• --- April
Brazos County is soliciting statements of qualifications from qualified firms to provide Real
Estate Appraisal Services for a variety of properties. Appraisals are required for the purpose of
determining fair market values associated with land purchases, for the sale of County owned real
property, for temporary or permanent easement acquisition for the construction of improvements,
and for the right-of-way for road construction. To qualify for selection, respondents must be
Sate Certified General Real Estate Appraisers certified by the Texas Appraiser Licensing and
Certification Board.
Brazos County requests Statements of Qualifications in accordance with the instructions in this
' document, for appraisal services. Proposals allow the County to negotiate with each firm after
review of qualifications and proposals; therefore, proposals must be good for a period of not less
than 120 days. It is understood that Brazos County Commissioner's Court reserves the right to
' arrive at such determination by whatever means deemed appropriate and shall be the sole judge
in the matter.
B. PROCUREMENT DELIVERY
Brazos County will follow the Texas Local Government Code, Chapter 2254 for this RFQ
process. The proposals will be opened on the date and time mentioned above and only the names
of the proposers will be read aloud. The proposals will be distributed to the evaluation
committee and this committee will evaluate each proposal according to the criteria set forth in
this RFQ.
2 1 Page
' C. CONDITIONS OF RFO
The following instructions apply to all Requests for Qualifications (RFQ) and become a part of
' terms and conditions of any bid submitted to the Brazos County Purchasing Department, unless
otherwise specified elsewhere in this RFQ. All Contractors are required to be informed of these
Terms and Conditions and will be held responsible for having done so:
' 1. Definitions: In order to simplify the language throughout this proposal, the following
definitions shall apply:
' a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given
the authority to exercise such powers and jurisdiction of all county business as
' conferred by the State Constitution and Laws.
c. CONTRACT - An agreement between the County and a Vendor to furnish supplies
and/or services over a designated period of time during which repeated purchases are
' made of the commodity specified.
d. CONTRACTOR - The successful Contractor(s) of this proposal request.
e. COUNTY - The government of Brazos County, Texas and its authorized
' representatives.
f. SUB -CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish
materials and services specified in this proposal request.
' g. SUPPLIER - Same as Contractor
2. Upon acceptance and approval by the Commissioners' Court, this proposal will be made part
' of the contract between Brazos County and the successful Contractor for the period
designated.
3. Pronosals must be received by the Purchasing Department prior to the time and date
specified.
4. The County reserves the right to accept or reject in part or in whole, any proposals
submitted, and to waive any technicalities for the best interest of the County.
' 5. Brazos County shall not be responsible for any verbal communication between any
employee of the County and any potential Contractor. Only written specifications and
written price quotations will be considered.
' 6. Brazos County reserves the right to reject any proposals that do not fully respond to each
specified item.
7. Should there be a change in ownership or management; the contract shall be canceled unless
a mutual agreement is reached with the new owner to continue the contract with its present
provisions and prices. This contract is nontransferable and non -assignable by either party.
8. The County may cancel this contract at any time for any reason, provided a thirty -day
written notice is given.
3 1 Page
' 9. Acceptance of work provided shall be made by the County at the sole discretion of the
Commissioner's Court when all terms and conditions of the contract and specifications have
been met to its satisfaction, including the submission to the County of any and all
' documentation as may be required.
10. Title and Risk of Loss of the goods shall not pass to Brazos County until the County
' actually accepts and takes possession of the goods at the point or points of delivery.
11. This agreement shall be governed by the Uniform Commercial Code as adopted in the State
' of Texas as effective and in force on the date of this agreement.
12. No proposal may be withdrawn after opening time without acceptable reason and with the
' approval of Commissioner's Court.
13. Proposals will not be considered if submitted by telephone, fax or any other means of rapid
' dispatch, nor will a proposal be considered if submitted to any other person or department
other than specifically instructed.
' 14. All proposals shall be submitted in accordance with the instructions contained herein.
Brazos County will not be liable for any information received through other websites or
sources of information. It is the sole responsibility of the resopondent/contractor to verify
' the accuracy of information received from sources other than Brazos County. It is
recommended that the vendor check the Brazos Valley e-Marketplace
(https:/ibrazosbid.ionwave.net) for addenda prior to submitting their proposal.
15. There is no expressed or implied obligation for Brazos County to reimburse responding
service providers for any expenses incurred in preparing proposals in response to this
request.
16. Prouosals must show full company name, mailing address and telephone number and
be manually sinned by an authorized sales or quotation representative of the
Contractor. Company name and authorized signature shall appear in each space
provided. The Contractor must include Employer Identification Number or Social
Security Number and signature for the proposal to be valid
17. Proposals must specify the number of consecutive calendar days required to reach
substantial completion of the project under normal conditions. Failure to specify
completion time or failure to comply with completion time will be considered reason
enough to cancel the contract.
18. It is our policy not to furnish proposal results over the phone. Proposal results and
tabulation sheets will be posted on Brazos County website after it is awarded by
Commissioners Court.
19. This Proposal will be made part of any resulting contract the County may enter into. The
terms and conditions of the County contained in this RFQ or the plans for this RFQ shall.
supersede those of the vendor in the event of a conflict.
4 1 Page
' 20. If any provision of this contract shall be held to be invalid or unenforceable for any reason,
the remaining provisions shall continue to be valid and enforceable. If a court of competent
jurisdiction finds that any provision of this contract is invalid or unenforceable, but that by
' limiting such provision it may become valid and enforceable, then such provision shall be
deemed to be written, construed, and enforced as so limited.
' 21. No oral statements of any person shall modify or otherwise change or affect the terms,
conditions or specifications. All change orders to this agreement shall be made in writing
and shall not be effective unless signed by an authorized representative of Brazos County.
' 22. Contractors with questions regarding the proposal should submit them in writing via the
Brazos Valley e-Marketplace at https://brazosbid.ionwave.net.
23. Fill out the oronosal completely, identify the proposal name and number on the outside and
return it to the Brazos County Purchasing Department Administration Building, 200 South
' Texas Ave Suite 352 BryanTexas 77803 prior to the submission deadline. The proposal
is invalid if it is not deposited at the designated location prior to the time and date
advertised, or prior extension issued by the County.
' 24. All proposals shall be prepared on the bid forms located on the Brazos Valley e-Marketplace
County web site https:/ibrazosbid.ionwave.net. The proposer must put the proposal number
' and name on the front of the envelope before mailing it to the Purchasing Department.
25. During the evaluation process, Brazos County reserves the right, in the best interest of the
' County, to request additional information or clarification from Contractors.
26. Your response to this proposal should be clear and concise addressing all requirements
' listed above and any other factors not specifically mentioned which would be advantageous
to Brazos County.
' 27. At the public opening, there will be no disclosure of contents and Statements of
Qualification and any pricing proposals will be kept secret during the negotiation process.
' 28. Brazos County is exempt from Federal Excise, State Sales, and Transportation taxes. Tax
exemption certificates will be executed by the Purchasing Agent upon request.
' 29. Payment terms are no later than thirty (30) calendar days after the receipt of the invoice by
the Brazos County Auditor's office. Payments will be made after approval at a regularly
scheduled meeting of the Brazos County Commissioners' Court.
' 30. The successful firm will be selected based on demonstrated competence and qualifications;
and contract negotiations will begin with the most highly qualified firm as determined by
' the County. If a satisfactory contract cannot be negotiated with the most highly qualified
firm, as set out herein; the County shall formally end negotiations with such firm and shall
negotiate with the next most qualified firm. The County shall negotiate with such firm to
' reach a fair and reasonable price. This process will continue until a successful agreement
can be reached by both parties.
51Page
31. The successful offeror agrees to extend prices and terms to all entities that has entered or
J will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County.
32. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB
_ ? 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide
Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals,
amendments, or extensions to the Contract.
i
33. Performance Standards:
a. All services contracted herein shall be done in a courteous and orderly manner. All
Contractor personnel shall be appropriately dressed at all times while on the property.
b. The personnel performing the services contracted herein shall be under the sole
responsibility and the employ of the Contractor.
c. All materials and equipment brought to the site are the full responsibility and liability of
the Contractor until removed from the site as required.
d. Unless otherwise specifically noted, the Contractor shall provide and pay for all labor,
materials, equipment, tools, transportation, and other facilities and services necessary for
the proper execution and completion of the work herein contracted to be done.
e. The Contractor shall give all notices and comply with all laws, ordinances, rules,
regulations, and order of any public authority in connection with the performance of the
work herein to be done.
f. The Contractor shall be responsible for initiating, maintaining, and supervising
appropriate safety precautions and programs in connection with the work herein
contracted to be done.
g. Contractor will be responsible for immediate notification of all damage to the property by
the Contractor or its representative(s).
D. TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC
INFORMATION ACT
1. Brazos County, Texas is subject to the Texas Publication Information Act, Chapter 552,
Texas Government Code. Proposals submitted to Brazos County, Texas in response to this
RFQ are subject to release by the County as public information. If the Proposer believes
- that the Proposal response, or part of it are confidential, as proprietary information, (s)he
Imust specify that either all or part is excepted and provide specific and detailed justification
for its claim of confidentiality. Vague and general claims to confidentiality are not
-� acceptable. All Proposals or parts of the Proposals which are not marked as confidential
will be considered public information after a contract has been awarded. The successful
Proposal may be considered public information even though parts are marked confidential.
2. Brazos County, Texas assumes no responsibility for asserting legal arguments on behalf of
Proposers. Proposers are advised to consult with their legal counsel concerning disclosure
issues resulting from this proposal process and to take precautions to safeguard trade secrets
and other proprietary information.
3. Marking your entire Proposal CONFIDENTIAL/PROPRIETARY is not in conformance
with the Texas Public Information Act.
6 1 Page
' 4. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
contract and the contractor or respondent agrees that the contract can be terminated if the
contractor or respondent knowingly or intentionally fails to comply with a requirement of
' that subchapter. This provision is mandatory and may not be altered or deleted, as required
by Sec. 552.372(b) of the Texas Government Code.
E. CONFLICT OF INTEREST
1. The Proposer shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee, official or agent of Brazos County.
2. By signing and executing this Proposal, the Proposer certifies and represents to the County
the Proposer has not offered, conferred or agreed to confer any pecuniary benefit or other
thing of value for the receipt of special treatment, advantage, information, recipient's
decision, opinion, recommendation, vote or any other exercise of discretion concerning this
Proposal.
3. With the exception of interviews and other contacts initiated by Brazos County relevant to
the selection process Proposers their employees or representatives, are prohibited from
contacting any official or employee of Brazos County, except the Purchasing Agent, in
regard to this RFO from the issuing date of the RFO until the date the Brazos County
Commissioner's Court meets to consider award of the Proposal. Any such contact will be
grounds for rejection of the contractor's proposal.
4. Awarded Contractor shall comply with the requirements of Local Government Code 176.
F. ADDENDA AND MODIFICATIONS
1. Any changes, additions or clarifications to the RFQ will be made by numbered addenda and
must be acknowledged in the Proposal.
2. Any firm in doubt as to the meaning of any part of these requirements may request an
interpretation thereof from the Purchasing Agent. At the request of the Proposer, or in the
event the Purchasing Agent deems the interpretation to be substantive, the interpretation will
be made by written addendum issued by the Purchasing Department. Such addendum will
be posted on the Brazos Valley e-Marketplace and will become a part of the Proposal
package, having the same binding effect as provisions of the original Proposal. No verbal
explanation or interpretations will be binding. In order to have a request of interpretation
considered, the request must be submitted in writing and must be received by the Purchasing
Department no later than the question deadline.
3. All addenda, amendments and interpretations of this solicitation shall be in writing. Brazos
County shall not be legally bound by any amendment or interpretation that is not in writing.
Only information supplied by the County in writing or in this RFQ should be used in
preparing Proposal responses.
4. The County does not assume responsibility for receipt of any addendum sent to Proposers.
71Page
5. All addenda must be acknowledged on this form.
G. EXAMINATION OF DOCUMENTS AND REQUIREMENTS
1. Each Respondent shall carefully examine all RFQ documents and be thoroughly familiar
with all requirements prior to submitting a Proposal.
2. Before submitting a Proposal, each Respondent shall be responsible for making all
investigations and examinations that are necessary to ascertain conditions and requirements
affecting the requirements of the RFQ. Failure to make such investigations and
examinations shall not relieve the Proposer of the obligation to comply, in every detail, with
all provisions and requirements of the RFQ.
3. With the exception of interviews and other contracts initiated by Brazos County relevant to
the selection process, applicants, their employees, or representatives, are prohibited from
contacting any official or employee of Brazos County, except the Purchasing Agent, in
regards to this RFQ from the issuing date of the RFQ until the date the Brazos County
Commissioner's Court meets to consider award of the Contract. Any such contact will be
grounds for rejection of the Respondent's Proposal.
H. TAXES
Brazos County is tax exempt. Tax exemption certificates will be executed by the County upon
request.
I. INSURANCE
1. PROFESSIONAL SERVICES INSURANCE REQUIREMENTS
Before commencing work, the successful firm shall be required, at their own expense, to
furnish Brazos County with evidence showing insurance coverage, meeting the minimum
levels set forth below, to be in force throughout the term of the contract:
The following listed Insurance Requirements are considered the "minimum" for any
Contractor/Professional Service Provider to work on behalf of Brazos County
a. Commercial General Liability
General Liability with a minimum limit of $1,000,000 per occur
b.Automobile Liability
Owned/Non-Owned and Hired $1,000,000
c. Workers Compensation Coverage
Statutory & Employers Liability with Waiver of Subrogation $1,000,000
d.Professional Liability (E & O) with a minimum limit of $1,000,000
Additional Requirements:
i. Additional Insured: The General Insurance Programs will be endorsed to add the
following as Additional Insured: Brazos County (ISO Policy Endorsements CG
20 10 or equivalent).
ii. Additional Insured: The Auto Liability Insurance Program will be endorsed to add
the following as Additional Insured: Brazos County.
8 1 Page
iii. Waiver of Subrogation: All Insurance Programs including Professional will be
endorsed to provide a Waiver of Subrogation in favor of Brazos County.
iv. Subcontractor's General Liability and Auto Liability Insurance Programs will be
endorsed as "Primary" to that of the General Contractor and Brazos County.
v. Subcontractor will be responsible for the "Same" Insurance Compliance of other
Contractors/Professional Service Providers hired by the General Contractor.
vi. All Insurance Programs are to be endorsed to provide a thirty (30) day Notice of
Cancellation to the Certificate Holder.
vii. An "Original Certificate" of Insurance will evidence compliance with the
Insurance Requirements.
viii. Insurance Carrier's AM Best's Rated A-7 or better and licensed to do business in
the State of Texas.
Before commencing work, the successful firm shall be required at their own expense, to
furnish Brazos County with evidence showing insurance coverage, meeting the minimum
levels set forth below, to be in force throughout the term of the contract:
Please state the limits of each policy you have in effect:
-I a. Professional Liability (E & O) with a minimum limit of $1,000,000.
b. General Liability with a minimum limit of $1,000,000 per occurrence. General
aggregate limit shall apply per project.
-I c. Auto Liability with a combined limit of $1,000,000.
d. Statutory Worker's Compensation with Waiver of Subrogation.
-I All insurance shall be occurrence form only. The proof of insurance shall be made on an
Accord 25 form and the form shall have an original signature of an authorized
representative, not the agent. Description of operations shall include the name of the
project.
Brazos County is to be named as additional insured on Comprehensive Coverage.
The Firm agrees to indemnify, defend, and hold harmless the County; it's employees, and
agents, from and against any loss damage.
I Each insurance policy to be furnished by the successful party shall include by
endorsement to the policy, a statement that a notice shall be given to Brazos County by
I certified mail thirty (30) days prior to cancellation or upon any material change in
coverage.
The Contractor shall procure and maintain at its sole cost and expense for the duration of this
Agreement insurance against claims for injuries to persons or damages to property that may arise
from or in connection with the performance of the work hereunder by the Contractor, its agents,
representatives, volunteers, employees or subcontractors. The Contractor's insurance coverage
shall be primary insurance with respect to the County, its officials, employees and volunteers.
Any insurance or self-insurance maintained by the County, its officials, employees or volunteers
shall be considered in excess of the Contractor's insurance and shall not contribute to it. Further,
the Contractor shall include all subcontractors as additional insured under its policies or shall
furnish separate certificates and endorsements for each subcontractor. All coverage for
9 1 Page
subcontractors shall be subject to all of the requirements stated herein. All Certificates of
Insurance and endorsements shall be furnished to the County's Representative and
approved by the County before work commences.
Standard Insurance Policies Required:
2. Commercial General Liability Policy
3. Automobile Liability Policy
' 4. Worker's Compensation Policy
General Requirements applicable to all policies:
a.Only insurance carriers licensed and admitted to do business in the State of Texas
will be accepted.
b. Deductibles shall be listed on the Certificate of Insurance and are acceptable only
on a per occurrence basis for property damage only.
c. "Claims Made" policies will not be accepted.
d. Each insurance policy shall be endorsed to state that coverage shall not be
suspended, voided, canceled, reduced in coverage or in limits except after thirty
(30) days prior written notice by certified mail, return receipt requested, has been
given to Brazos County.
e. All insurance policies shall be furnished to Brazos County upon request.
2. COMMERCIAL GENERAL LIABILITY
a. General Liability insurance shall be written by carrier with an ANIII or better rating in
accordance with the current Best Key Rating guide.
b.Minimum Combined Single Limit of $1,000,000.00 per occurrence for bodily injury
and property damage.
c.No coverage shall be deleted from the standard policy without notification of
individual exclusions being attached for review and acceptance.
d.Excess Liability Umbrella Policy in the amount of not less than $2,000,000.00 will be
provided at the Contractors expense.
e.Brazos County shall be named as additional insured on Contractors insurance. "Texas
Waiver of Our Right to Recover From Others Endorsement" shall be included in this
policy. (Waiver of Subrogation)
3. AUTOMOBILE LIABILITY
a. General Liability Insurance shall be written by a carrier with an A:VIII or better rating
in accordance with the current Best Key Rating Guide.
b.Minimum Combined Single Limit of $600,000.00 per occurrence for bodily injury and
property damage.
4. WORKER'S COMPENSATION INSURANCE
Pursuant to the requirements set forth in Title 28, Section 110.110 of the Texas
compensation insurance policy; either directly through their employer's policy (the
Contractor's or subcontractor's policy) or through an executed coverage agreement on an
approved TWCC form. Accordingly, if a subcontractor does not have his or her own
policy and a coverage agreement is used, Contractors and subcontractors must use that
portion of the form whereby the hiring contractor agrees to provide coverage to the
10 1 Page
employees of the subcontractor. The portion of the form that would otherwise allow them
_ ! not to provide coverage for the employees of an independent contractor may not be used.
The worker's compensation insurance shall include the following terms:
a.Employer's Liability limits of $500,000.00 for each accident is required.
b."Texas Waiver of Our Right to Recover From Others Endorsement" shall be included
J( in this policy. (Waiver of Subrogation)
Pursuant to the explicit terms of Title 28, Section 110.110 ( c ) (7) of the Texas
Administrative Code, the bid specifications, this Agreement, and all subcontracts on this
Project must include the following terms and conditions in the following language,
without any additional words or changes, except those required to accommodate the
specific document in which they are contained or to impose stricter standards of
documentation:
a. Definitions:
i. Certificate of coverage ("certificate") - A copy of a certificate of insurance, a
certificate of authority to self -insure issued by the Texas Worker's
1 Compensation Commission, or a coverage agreement )TWCC-81), TWCC-83,
or TWCC-84), showing statutory worker's compensation insurance coverage
for the person's or entity's employees providing services on a project, for the
duration of the project.
ii. Duration of the project - includes the time from the beginning of the work on
the project until the Contractor's/person's work on the project has been
"1 completed and accepted by the governmental entity.
iii. Persons providing services on the project ("subcontractors" in section 406.096
lof the Texas Labor Code}) - includes all persons or entities performing all or
1 part of the services the Contractor has undertaken to perform on the project,
regardless of whether that person has employees. This includes, without
limitation, independent Contractors, subcontractors, leasing companies, motor
J carriers, owner -operators, employees of any such entity or employees of any
entity which furnishes persons to provide services on the project. "Services"
include, without limitation, providing, hauling, or delivering equipment or
materials, or providing labor, transportation, or other service related to a
project. "Services" does not include activities unrelated to the project, such as
food/beverage vendors, office supply deliveries, and delivery of portable
—i toilets.
! b. The Contractor shall provide coverage, based on the proper reporting of
classification codes and payroll amounts and filing of any coverage agreements,
that meets the statutory requirements of Texas Labor Code, Section 401.011 (44)
J for all employees of the Contractor providing services on the project, for the
duration of the project.
c. The Contractor must provide a certificate of coverage to the governmental entity
prior to being awarded the contract.
d. It the coverage period shown on the Contractor's current certificate of coverage
ends during the duration of the project, the Contractor must, prior to the end of
the coverage period, file a new certificate of coverage with the governmental
entity showing that coverage has been extended.
11 1 Page
e.
f.
g-
h.
The Contractor shall obtain from each person providing services on a project, and
provide to the governmental entity:
i. a certificate of coverage, prior to that person beginning work on the project,
so the governmental entity will have on file providing services on the project,
and certificates of coverage showing coverage for all person; and
ii. no later than seven calendar days after receipt by the Contractor, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project.
The Contractor shall retain all required certificates of coverage for the duration of
the project and for one year thereafter.
The Contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 calendar days after the Contractor knew or should
have known, or any change that materially affects the provision of coverage of
any person providing services on the project.
The Contractor shall post on each project site a notice, in the text, form and
manner prescribed by the Texas Workers' Compensation commission, informing
all persons providing services on the project that they are required to be covered,
and stating how a person may verify coverage and report lack of coverage.
The Contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
i. provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreement, that meets the statutory
requirements of Texas Labor Code, Section 401.011 (44) for all of its
employees providing services on the project, for the duration of the project;
ii. provide to the Contractor, prior to that person beginning work on the project, a
certificate of coverage showing that coverage is being provided for all
employees of the person providing services on the project, for the duration of
the project;
iii. provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project.
iv. obtain from each other person with whom it contracts, and provide to the
Contractor:
(a) a certificate of coverage, prior to the other person beginning work on the
project; and
(b) a new certificate of coverage showing extension of coverage, prior to the
end of the coverage period, if the coverage period shown on the current
certificate of coverage ends during the duration of the project;
v. retain all required certificates of coverage on file for the duration of the
project and for one year thereafter;
vi. notify the governmental entity in writing by certified mail or personal
delivery, within 10 calendar days after the person know or should have
known, of any change that materially affects the provision of coverage of any
person providing services on the project; and
12 1 Page
vii. contractually require each person with whom it contracts, to perform as
required by paragraphs (a)-(g), with the certificates of coverage to be provided
to the person for whom they are providing services.
j. By signing this contract, or providing, or causing to be provided a certificate of
coverage, the Contractor who will provide services on the project will be
covered by workers' compensation coverage for the duration of the project, that
the coverage will be based on proper reporting of classification codes and
payroll amounts, and that all coverage agreements will be filed with the
appropriate insurance carrier, or, in the case of a self -insured, with the
commission's Division of Self -Insurance regulation. Providing false or
misleading information may subject the Contractor to administrative penalties,
criminal penalties, civil penalties, or other civil actions.
5. CERTIFICATES OF INSURANCE certificates shall be prepared and executed by the
insurance company or its authorized agent, and shall contain the following provisions and
warranties:
a. The company is licensed and admitted to do business in the State of Texas.
b. The insurance policies provided by the insurance company are underwritten on
forms that have been provided by the Texas State Board of Insurance or ISO.
c. All endorsements and insurance coverage according to requirements and
instructions contained herein.
d. The form of the notice of cancellation, termination, or change in coverage
provisions to Brazos County.
e. Original endorsements affecting coverage required by the section shall be
furnished with the certificates of insurance.
J. COMPLIANCE WITH LAW
The Contractor's work and materials shall comply with all state and federal laws, municipal
ordinances, regulations, and directions of inspectors appointed by proper authorities having
jurisdiction.
The Contractor shall perform and require all subcontractors to perform the work in accordance
with applicable laws, codes, ordinances, and regulations of the State of Texas and the United
States and in compliance with OSHA and other laws as they apply to its employees. In the event
any of the conditions of the specifications violate the code for any industry, then such code
conditions shall prevail.
The Contractor shall follow all applicable state and federal laws, municipal ordinances, and
guidelines concerning soil erosion and sediment control throughout the Project and warranty
term.
K. INDEMNITY
The Contractor shall indemnify the County only to the extent of the liability that was caused by
the Contractor. To the fullest extent by law, the Contractor agrees to and shall indemnify, hold
harmless, and defend the County, its officers, agents, and employees from and against any and
all claims, losses, damages, causes of action, suites, and liability, of every kind including all
13 1 Page
` expenses of litigation, court costs, and attorney's fees for injury to or death of any person, for
damages to any property, or for any breach of contract, arising out of or in connection with the
work done by the Contractor under this Contract, provided and only to the extent that any such
claim, loss, damage, cause of action, suit, or liability is caused in whole or in part by an act or
omission of the Contractor.
L. PROPOSAL SUBMITTAL
Respondents must submit one (1) original and five (5) copies of the RFQ response, written
-� clearly and legibly, and must be submitted in a sealed envelope plainly marked on the outside
"Request for Qualifications # 22-100", Proposals shall be formatted consistent with the specific
sections listed and numbered paragraphs and must respond to each requirement on an individual
basis. Failure to address any item shall be interpreted as non -responsive. All pages of the
respondent's proposal must be numbered and follow the format listed below:
- 1. Required Forms and Documents: This section shall be the first section of your response and
must be the forms exactly as they are presented in the RFQ document and in the exact order
stated below. Do not add items such as headers or footers to these forms. Do not remake
- ( these forms into your own format. Proposals must be organized and contain the information
and content as shown below. Each section should be separated by numbered tabs.
a. Certification of Proposals to include full Request for Proposal — An authorized
�I representative of the Respondent must sign each RFQ response.
b. Respondent Contact Form — should include name(s) and complete contact
information of the person(s) authorized to negotiate with the County.
c. Any Addendums with signature (if applicable)
d. The whole RFQ document, completed. Any fields incomplete can result as non-
responsive.
e. Deficiencies and Deviations Form
f. Any other standard Contracts or agreements that would be required for required
services.
2. Introductory Letter, to include name of the firm and contact information for the primary
contact for the firm.
3. Company biography and other information: provide a brief company history including date
founded, number of employees, company headquarters location and operating locations, and
-I past projects and accomplishments. Provide evidence of proper licensing and registration,
professional and regulatory, including copies of up to date licenses issued by the State of
Texas. Respondent may also provide any other general information that the proposer
-� believes is appropriate to assist the County in its evaluation.
4. Experience, Past Performance, and Capacity. Proposers must submit under this tab a
concise description of its experience, past performance, and capacity to deliver the proposed
services:
a. Firm's experience in conducting real estate appraisals for a government agency of
- this or greater size or equivalent private entity. Methods and resources utilized to
conduct each type of appraisal. Proposer's demonstrated knowledge of local real
14 1 Page
estate markets (breadth of work history in agricultural, commercial, residential,
industrial, and mixed -use properties).
b. Appraisal experience of staff. Include resumes of all staff members who are
proposed for this contract, to include professional, and technical experience.
Evidence of commitment to excellence in workmanship and professionalism as
evidenced by awards and certifications. Proficiency and experience in the Brazos
County, Bryan, and College Station market is preferred.
c. Familiarity with engineering and architectural plans and drawings.
d. Familiarity with appraisal form requirements set by U.S. Corps of Engineers and
Texas Department of Transportation (TxDOT).
e. Ability to deal with controversial projects and unfriendly property owners.
f. Court/Expert testimony experience for condemnation or other litigation.
g. Reference Data Sheet(s). The proposer shall submit four (4) or more former
governmental and/or commercial clients for whom the proposer has performed
similar or like services to those being offered herein.
' h. Proposer Data Sheet
5. Litigation/Ethics
' a. Provide the style and cite of any current/pending litigation and any litigation settled
or disposed within the past five (5) years against the proposer, including its parent,
sister, or subsidiary companies, and proposed sub -contractors.
' b. Provide detail of any ethics violations or board actions within the past five (5)
years against the proposer, including its parent, sister, or subsidiary companies, and
proposed sub -contractors.
' 6. Potential conflict of interest with other clients, if any.
M. SCOPE OF SERVICES
Brazos County is seeking a qualified firm to provide appraisal services on an "as needed" basis.
Appraisals shall be performed primarily for right-of-way acquisition but may also include the
appraisal of other real property for various County uses.
1. The County, through the course of routine construction activities frequently needs to acquire
' additional right-of-way for roadway improvements. In addition, easements, both temporary
and permanent, will need to be acquired on private property. The properties requiring
appraisal services are agricultural, residential, and commercial. Individuals who are
' requested to provide services under this RFQ would be required to develop the fair market
value associated with land and/or easement acquisition.
2. As the County continues to grow, there will also be the need to construct new facilities and
occasionally sell real property no longer deemed suitable for the benefit of the County. The
County will require an appraisal of the fair market value or highest and best use of its
property in order to facilitate the appropriate means of disposal.
3. There is no representation as to the number of appraisals to be performed during any given
time period. These tasks will be assigned on an "as -needed" basis.
15 1 Page
4. The firm selected as a result of the RFQ will be asked to provide a price for specific
appraisal services at specific location(s) as services are required by the County. The request
for service will specify the work to be done and the scheduled completion date of the work.
The response to a request for service shall include:
a. Detailed description of work to be performed
b. Estimate of work hours and associated cost to accomplish the specified work
c. Not to exceed total cost to accomplish the specified work
d. Duration of work from start to completion or only a completion date
5. The firm will be issued a Purchase Order by the County. Services shall only be provided
upon receipt of a Purchase Order from the County.
6. Contractor shall designate a single point of contact within the Contractor's organization to
which the County can look for timely resolutions of any issues which may arise related to
Contractor's work in performance assigned projects.
7. Consultants shall generally be on an aggressive schedule to produce documents after project
assignment. Time is of the essence for performance, as projects may be funded through
various sources with specified timeframes for submission of documents.
8. Contractor shall accept no assigned projects in which, either principals and/or employees of
the Contractor, as well as family of principals and/or employees, directly or indirectly, have
a financial or personal interest in or to any tract, piece or parcel of land included within the
_l
limits of a particular parcel or project requiring appraisal services.
9. Contractor shall accept assigned project from the County, regardless of size or value of
property concerned and provide expeditious service to meet County requirements and
timelines.
10. Contractor shall be able to provide both electronic and hardcopy documents, files, and
reports of all appraisal activity and forms.
11. Contractor shall provide bilingual services as may be required by the County on any
j assigned project.
12. Appraisal services must comply with all provisions of the Uniform Standards of
Professional Appraisal Practice (USPAP), the USPAP Competency Rule, as well as all
provisions of local, state, and federal applicable laws, ordinances, and regulations.
13. Respondents must be State Certified General Real Estate Appraisers certified by the Texas
Appraiser Licensing and Certification Board and maintain this certification throughout the
term of this contract and any renewals or extensions.
N. EVALUATION AND AWARD
As the basis of award, the County intends to utilize the determination of "best qualified to
provide the required services." There is no guarantee expressed or implied that they County will
provide work to all or any of the Respondents that submit a response to this RFQ. The selection
16 1 Page
of the firm to provide professional services in connection with this project shall be on the basis
of demonstrated competence and on the professional qualifications necessary for the satisfactory
performance of the services required. A professional service agreement will be entered into with
the most qualified responsible individual or firm who complies with the prescribed requirements.
No service contract will be awarded until all necessary investigations have been completed
regarding the responsibility and qualifications of the firm or. individual. Requests for
Qualifications will be reviewed and evaluated by a committee and ranged based on the following
considerations:
Experience of Firm's Personnel 30%
Capacity to Perform 20%
Personnel Qualifications 25%
Governmental Experience 25%
In the event that the County requires additional information or clarification, interviews may be
conducted with selected individuals or firms. County staff will make a recommendation to the
Commissioners Court for the final selection and award.
1. Brazos County, at its sole discretion, reserves the right to reject any or all Proposals, reject
any particular item on a Proposal, and/or waive immaterial formalities and to accept the
offer most advantageous to the County.
2. All Qualification Statements are evaluated for compliance with the RFQ. Failure to comply
with the listed Conditions of Proposals may result in disqualification of the Proposal.
3. Any contract made, or purchase order issued, as a result of this RFQ shall be entered into
the State of Texas and under the laws of the State of Texas. In connection with the
performance of work, the Respondent agrees to comply with the Fair Labor Standard Act,
Equal Opportunity Employment Act, and all other applicable Federal, State, and local laws,
regulations, and executive orders to the extent that the same may be applicable. Respondent
further understands and agrees that venue shall be in Brazos County, Texas.
O. REFERENCES
Respondents shall provide a list of at least five (5) references, where work comparable in quality
and scope to that specified has been performed within the past five (5) years. This list should
include the names, phone number and email of the company/entity for which the prior work
was performed to contact these references. References received on previous solicitations for similar
size and scope in the previous six (6) months may be considered in lieu of obtaining a new reference
check. A negative reference may be grounds for disqualification of bid. Respondents are not
allowed to use Brazos County as a reference.
fCompany/Entity: See attached Page 33 for complete list of references
1
Contact:'
Phone:
Email: __
Company/Entity:
Contact:
Phone:,
Email:
P. V.T.C.A. LOCAL GOVERNMENT CODE 4262.0276
I
This Section must be completed. Failure to complete this section will disqualify the bid.
Brazos County shall refuse to enter into a contract or other transaction with a person who
owes a debt to the County per V.T.C.A Local Government Code 4262.0276.
a. This refusal to award a contract to or enter into a transaction with a person, pertains to
an apparent low bidder or successful proposer that is indebted to the County;
b. "Person" includes an individual, sole proprietorship, corporation, nonprofit
corporation, partnership, joint venture, limited liability company, and any other entity
that proposes or otherwise seeks to enter into a contract or other transaction with the
County requiring approval by the Commissioner's Court;
c. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written
agreements with the County.
d. Prior to award of a contract by the Commissioners' Court, the Purchasing Department
will request a statement of account from the Brazos County Tax Office.
e. Any "debt" as defined above, that is reflected on the statement of account, will be
documented and placed in the bid file. The bid or proposal from the person with the
debt shall be considered "non -responsive" and "not responsible", eliminating it from
any further consideration of award.
f. These provisions shall apply to any "person" owned, partially owned, managed,
operated or represented by a "person" indebted to the County.
Q. Please list all the names of the individuals that have ownership, officers, managers, and
board of directors that you have associated with your entity below.
Name
Title (Owner, Officer, Director, Manager, Etc.)
Steven Trent Lovett
Owner
R. PROPOSAL EVALUATION WAIVER
By submitting a proposal or response, each Respondent indicated below agrees to waive any
claim it has or may have against Brazos County (the Owner), Architect, Engineers, Consultants
and their respective Commissioners, directors, employees, or agents arising out of or in
connection with (1) the administration, evaluation, or recommendation of any proposal or
response (2) any requirement under the Request for Qualification or related documents; (3) the
i rejection of any proposal or response or any part of any proposal or response; and/or (4) the
award of a Contract, if any.
The Proposer further agrees the Owner reserves the right to waive any requirements under the
proposal documents or the Contract Documents, with regards to acceptance or rejection of any
proposals, and recommendation or award of the contract.
Note: The Statement of Affirmation Must be Notarized.
STATEMENT OF AFFIRMATION
The undersigned affirms that he/she is duly authorized to execute this waiver by the person(s)
or business entity making the proposal.
i
Firm'sName: S. T. Lovett & Associates
1 Address:
Proposer's Name:
Position/Title-
Proposer's
3600 Lovett Lane, Collette Station, TX 77845
Steven Trent Lovett
Owner
Date: -3/Z .0144
Subscribed and sworn to me on this day W"in the year "0?0
Notary Public
0—
My Commission expires
,;;•'•; DiANE WALES
,IFW = My Notary ID # 3078635
m EVlres December 11, 2025 I
20 Page
' S. ADDENDA
The undersigned acknowledges receipt of the following addenda issued during the time of
IBidding and includes the several changes therein in this Proposal.
No. No. No.
' Date Date Date
T. CERTIFICATION OF PROPOSAL
The undersigned affirms that they are duly authorized to execute this contract, that this bid has
not been prepared in collusion with any other Contractor, and that the contents of this bid have
not been communicated to any other Contractor prior to the official opening.
Signed �•►� Title: Owner
Typed Name: Steven Trent Lovett
Company Name: S . T . Lovett & Associates
Mailing Address: 3600 Lovett Lane, College Station, TX 77845
P.O. Box or Street City State Zip
Employer Identification Number: 3 0- 0 2 0 2 211
CORPORATE SEAL IF SUBMITTED BY A CORPORATION
END OF RFQ NO. 22-100
By signing below, Brazos County agrees that this RFQ 22-100 will be awarded to the
Contractor whose name appears above and both parties agree to the terms and conditions
contained herein. r��\ k
By: Brazos County Commissioner's Court
Date: / V 1 A q I's_ 1 t 020 aC. d—
Attest: Brazos County Clerk
21 1 Page
U. House Bill 89 & Debarment Verification
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support
Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office
of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent
certifies that the responding entity and its principals are eligible to participate in this transaction
and have not been subjected to suspension, debarment, or similar ineligibility determined by any
federal, state or local governmental entity and that Respondent is in compliance with the State of
Texas statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company" means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability
partnership, or any limited liability company, including a wholly owned subsidiary,
majority -owned subsidiary, parent company or affiliate of those entities or business
associations that exist to make a profit.
Company Name:
S. T. Lovett & Associates
Authorized Company Representative:
Steven Trent Lovett
Address: 3600 Lovett Lane, College Station, TX 77845
Signat Date: a3 ZS1Zz
Contract # 22-100 Appraisal'Services
The following items should be completed and included in your bid submission. Failure to
include these items will disqualify your bid.
1 ® References (Section O)
K V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section P)
M Statement of Affirmation (Section R)
- Kl All Addendums (if applicable)
n Certification of Proposal (Section T)
-K1 House Hill 89 & Debarment Verification (Section U)
23 1 Page
' 24 / Page
r-r ■
S.T. LOVETT &ASSOCIATES
' %MN ■ 1= APPRAISALS, BROKERAGE & RIGHT=OF-WAY ACQUISITIONS
ISECTION 2: Introductory Letter
IMarch 251h, 2022
' Brazos County Purchasing Department
200 S. Texas Avenue, Suite 352
' Bryan, Texas 77803
Re: REQUEST FOR QUALIFICATIONS (RFQ No. 22-100)
To Whom It May Concern:
S. T. Lovett & Associates is pleased to provide this response to Brazos County's Request for
Qualifications for Appraisal Services to be submitted on or before 2:00 pm CST Tuesday, March
29th, 2022.
As will be demonstrated throughoutthe bodyof this RFQresponse, I have been a commercial real
' estate appraiser for the past 35+ years specializing in eminent domain appraisals for the
acquisition of both fee and easement rights -of -way. My goal has always been to provide clients
with high quality, cost effective appraisalsthat are independent, objective, impartial and unbiased;
' and, that are prepared in compliance with the Uniform Standards of Professional Appraisal
Practice (USPAP), the USPAP Competency Rule, as well as provisions of local, state and federal
applicable laws, ordinances and regulations.
I appreciate the opportunity to be of service to Brazos County.
Best Regards,
' Steven Trent Lovett
State Certified General Real Estate Appraiser
Certificate No. TX-1322517-G
3600 Lovett Lane, College Station, Texas 77845 - Tele: 979.774.8943 - Fax: 979.774.7133 - Email: stevelovett@verizon.net
25 / Page
SECTION 3: Company Biography
S. T. Lovett & Associates is a sole proprietorship founded in 1994
to provide appraisal, consulting and right-of-way acquisition
services to various public and private sector clients throughout
the Brazos Valley. The company is headquartered at 3600 Lovett
Lane, College Station, Texas 77845. All appraisal and appraisal
consulting services are performed on an independent, objective,
impartial and unbiased basis. Steven Trent Lovett is the founder,
owner and currently its only employee. From time -to -time,
additional employees are hired as work load requires. In all
cases, Mr. Lovett serves as the project manager and would
oversee any project assigned throughout the entire appraisal
and/or consulting process.
Mr. Lovett has been active in the real estate industry throughout
the Brazos Valley area since 1984. His professional expertise
includes real property valuations, business valuations as part of
a "going concern" appraisals, feasibility analyses, highest & best use studies, market research,
commercial real estate development, commercial sales and leasing, and commercial property
management. Mr. Lovett holds the following degrees, certifications and licenses:
• Bachelor of Science, Agricultural Economics, Texas A&M University, 1982
• Master of Business Administration, Texas A&M University, 1984
• State Certified General Real Estate Appraiser TX-1322517-G
• Licensed Real Estate Broker #0349244 (Renewal pending MCE credits).
f Real Estate_ Broker License
i�� '� \\ � , Certified,General
.rC
TALCB _Real Estate Appraiser
Steven Trentiontt _ Broker ticen4e B: 3492"
"36001OVETTttY Expires: 02/28/2022
Appraiser. Steven Trent Lovett . � - • . �'
License
COLLEGE STATION, TX 77945
License is.: Tx 1322517 G License Expires 02/29/2024
-
/
uawgpwdedsatisfactorvei idenceof theituali ications required
mwl piovided satisladary mdente of the qualifications. required ,
-,
bythe T9w Appraiser licensingg and feroBratloo Act, OccupaI,=
I Code, Chapter llp3,authodralfOn B granted to usethlstitle:
Ibbyy the Texas Real Estate License AM OOtap4tlorts Code.Chapter, y �, _
N, ""ration isgranted to use this title: Real Estate Broker - (.ir.c.. �— • •—
certified General Real EstateApprabier '
chdwaeaeadn
For additiorul Information or to fide_ a ronplelnt please contact TREe [.ea,tive0irenai
for additional infemrationw to lRea complaint please contact TAUS G�oamrhvwra
at www.vectesar.eOV.
ats .talcbtexasgov.
i
3600 Lovett Lane, College Station, Texas 77845 • Tele: 979.774.8943 • Fax: 979.774.7133 • Email: stevelovett@verizon.net
26 / Page
ISECTION 4: Experience, Past Performance and Capacity
' 4 a. Experience: Mr. Lovett has spent the past 35+ years practicing in the Brazos Valley
Region and has developed expertise in highway, pipeline and power line right-of-
way appraisals for various state and local governmental agencies having the power
of eminent domain. Mr. Lovett's appraisal experience includes the following
' property types:
• Residential: Single family residences, duplexes, apartment complexes and
residential subdivisions;
• Farm & Ranch: Livestock ranches, poultry farms, livestock auction barns, farm
' land and recreational tracts;
• Commercial: Vacant land, commercial subdivisions, single and multi -tenant
' office buildings, retail centers, office/warehouses, convenience stores, free-
standing retail buildings, banks and restaurants;
' Special Use: Automobile dealerships, carpet mill; conservation, power line,
pipeline, sanitary sewer and drainage easements.
' Past Performance: A list of governmental clients aswell as some of the multi -parcel
projects in which Mr. Lovett has acted as a primary appraiser is listed below. In
addition, Mr. Lovett has performed eminent domain appraisals for and has
' consulted with private property owners involved in right-of-way acquisition projects
in which he had no conflict of interest.
Texas Department of Transportation ( Bryan & Waco Districts )
I • SH 30, Gibbons Creek Bridge replacement, Grimes County, Texas;
• FM 158 (WJ Bryan Pkwy) sidewalk & median project, Bryan, Texas;
• SH 249 (new highway route)@ SH 105, Grimes County, Texas;
I • George Bush @ FM 2154 widening, Brazos County, Texas;
• IH-35 widening - McLennan and Falls County, Texas;
• Texas Avenue widening - Phase I & II, College Station, Texas;
I • State Highway 6 South widening - Phase I & II, South Brazos County, Texas;
• State Highway 40 (new highway route), College Station and Brazos County;
• SH 40 Conservation Easement for Navasota's Ladies Tres' Orchid mitigation;
• State Highway 6 North widening, Hearne to Marlin, Texas;
• State Highway 36 widening, Lyons to Caldwell, Texas;
• State Highway 36 widening, Cameron, Texas;
• State Highway 21 widening, Wixon Valley, Texas;
I3600 Lovett Lane; College Station, Texas 77845 • Tele: 979.774.8943 • Fax: 979.774.7133 • Email: stevelovett@verizon.net
27 / Page
! San Jacinto (SH 21) widening, Bryan, Texas;
• FM 158 widening - Phase I, Bryan, Texas;
• Villa Maria West Extension, Bryan, Texas;
• Numerous other parcels on various projects.
City of College Station
• Lincoln Avenue widening;
' • Carters Creek WWTP diversion lift station & force main ROW easements;
• Rock Prairie Road West widening;
' • Wellborn Road sidewalk project;
Various individual parcels throughout College Station;
• Provided right-of-way negotiation and easement acquisition servicesforthe FM
I2818 water line project - approximately 30 parcels.
City of Bryan
• FM 158 widening (Public Utility Easements only), Bryan, Texas;
• Individual parcels throughout Bryan.
Brazos County Road & Bridge Department
• 4801 W SH 21; 10,790 SF office / warehouse, Brazos County;
• Greens Prairie Road (new highway route); College Station and Brazos County;
• Brazos County Expo Center & Condemnation;
• Tabor Road Pavilion;
• Numerous multi -parcel road widening projects throughout Brazos County;
• Numerous multi -parcel bridge expansion projects throughout Brazos County.
Bryan Texas Utilities
• Numerous single and multi -parcel high voltage electrical easement appraisals;
• Land Market Studies.
Brazos Central Appraisal District
• Numerous Market Value and Equal & Uniform appraisals for Ad Valorem tax
suits;
IWickson Creek Special Utility District
• Individual water line easement appraisals;
I3600 Lovett Lane, College Station, Texas 77845 • Tele: 979.774.8943 • Fax: 979.774.7133 • Email: stevelovett@verizon.net
28 / Page
Wellborn Water
• New water transmission line easements; Benchley to Jones Road interconnect;
• Individual water line easement appraisals;
Falls County Water Control Improvement District No. 1
• Multiple flood control easements, Falls County.
Other Areas of Expertise
• Real estate brokerage and leasing;
• Developer and general contractor for new commercial construction including
over 140,000 SF of office/warehouse space;
• Residential and commercial construction budgets, site plans and building plans;
• Negotiating oil and gas leases, petroleum pipeline easements and surface
waivers;
• Re -zoning and platting land;
• Obtaining variances in development ordinances;
• Resolving title encumbrances, legal and environmental issues;
• Obtaining financing for various types of real estate.
Capacity & Methodology: Mr. Lovett regularly employs all three appraisal
methods - Cost Approach, Sales Comparison Approach and Income Approach, when
applicable. His appraisals are prepared in compliance with the Uniform Standards
of Professional Appraisal Practice (USPAP), the USPAP Competency Rule, as well as
provisions of local, state and federal applicable laws, ordinances and regulations.
The Appraisal Plan to accomplish a "typical" road widening project consists of the
following steps:
Narrative Plan / Scope of Work
Task
Work
Performed By
Pre -Appraisal Process
Design / Engineer new roadway
BC / Engineer
Prepare deed and/or easement documents which will convey needed
property rights to Brazos County
BC / Legal
Department
Identify property ownership; Issue Title Commitments
BC /Title Company
I3600 Lovett Lane, College Station, Texas 77845 • Tele: 979.774.8943 • Fax: 979.774.7133 • Email: stevelovett@verizon.net
29 / Page
If requested by client, review proposed engineering plans / conveyance
ST Lovett & Assoc
document(s) to identify those parcels in which ROW acquisition may
result in unnecessary damages. Consult with Engineer / Land Agent to
offer suggestions to minimize, if possible, the adverse impact of the
taking.
Prepare owner contact list information
BC / Land Agent
Prepare final Parcel Plats for each property
BC / Surveyor
Appraisal Process
Consult with BC Land Agent:
• Confirm what property rights will be acquired - i.e. fee, easement -
ST Lovett & Assoc
temporary or permanent; subsurface, surface and aerial; one use or
multiple uses, etc.
• Confirm the scope of the project, what appraisal problem is to be
solved, and how many appraisal reports will be needed for each
parcel.
• Identify those parcels, if any, which may need to receive priority
scheduling.
Prepare a written fee schedule per parcel and deliver to the BC Land
ST Lovett & Assoc
Agent. Negotiate the fees and "not to exceed" amount for each parcel.
Prepare individual appraisal files for each parcel to include:
ST Lovett & Assoc
• Survey Plat
• Title Commitment
• Tax Card(s)
• Source Deed (if sold within the past 5-years)
• Aerial Photograph
• Flood Plain map
• Zoning Map
• Owner Contact Information
Arrange files by property type / highest & best use
ST Lovett & Assoc
• Vacant land by HBU
• Improved by type (i.e. residential, commercial, industrial, etc.)
Prepare / send Inspection letters or place phone call to property
ST Lovett & Assoc
owners
3600 Lovett Lane, College Station, Texas 77845 • Tele: 979.774.8943 • Fax: 979.774.7133 • Email: stevelovett@verizon.net
30 / Page
Appraisal Steps
• Inspect the subject property and the surrounding neighborhood; ST Lovett & Assoc
(Note: Sequence of inspections may be conducted by property type
or as directed by the BC Land Agent)
• Gather appropriate site, neighborhood, and economic data;
• D,etermine the highest and best use of the subject site, as though
vacant; and of the property as improved;
• Analyze the existing building and site improvements, if any, as to
effective age, construction type, quality, condition, functional utility,
and market acceptance;
I • Determine based upon property type and highest and best use
conclusion which valuation methods to utilize;
• Investigate, confirm, and inspect comparable land sales to estimate
the value of the subject land as vacant;
• Estimate the reproduction cost new of the building and site
improvements, if any, and deduct accrued depreciation from all
causes to estimate the value of the Whole Property via the Cost
Approach;
• Investigate, confirm, and inspect comparable improved sales to
estimate the value of the Whole Property via the Sales Comparison
Approach;
• Investigate and confirm relevant income and expense data,
occupancy rates, and capitalization rates to estimatethe value of the
Whole Property via the Income Approach;
I • Reconcile the value indications to develop a concluded final market
value for the Whole Property;
• Estimate the value of the Part Acquired - both the Fee taking and/or
Easement rights acquired;
• Estimate the value of the Remainder Before the acquisition;
• Estimate the curative costs, if any, required to restore functional
' 3600 Lovett Lane, College Station, Texas 77845 • Tele: 979.774.8943 • Fax: 979.774.7133 • Email: stevelovett@verizon.net
31 / Page
utility to the property;
• Estimate the value of the Remainder After the acquisition;
• Reconcile the value of the Part Acquired plus any damages (or
enhancements) and cost -to -cure to the remainder into a final
estimate of total compensation.
Prepare original appraisal reports, two (2) per parcel (or number as
ST Lovett & Assoc
directed by BC Land Agent)
Email electronic copy of appraisal and hand deliver bound copies of
ST Lovett & Assoc
appraisals to BC Land Agent
General / Administrative
Prepare invoices by parcel as completed
ST Lovett & Assoc
IUnder normal conditions, Mr. Lovett strives to complete each assignment within the
parameters given by Brazos County's Land Agent. Most assignments comprising a
I small number of parcels will be completed within 30 to 60 calendar days. Larger
assignments may take up to 90 calendar days. In all cases, Mr. Lovett will work with
the Brazos County Land Agent to complete the assignments in the time frame
Irequested.
_ 4 b. S. T. Lovett & Associates currently has one employee, Jay Johnson, an Appraiser
Trainee.
4 c. Mr. Lovett has extensive experience working with engineering and architectural
plans both as an appraiser and as a real estate developer. Mr. Lovett has personally
employed numerous local surveyors, civil engineers and architects to prepare
boundary, topographic and subdivision surveys, geotechnical soil studies, asbestos
surveys, handi-cap site assessments, subdivision plans, site plans and building plans.
t 4 d. Mr. Lovett has never been retained to prepare an appraisal for the U. S. Corps of
II Engineers, but is generally familiar with reporting requirements for Federal
appraisals. Mr. Lovett has extensive experience in preparing appraisals for the
I Texas Department of Transportation (TxDOT) using Form ROW - A-5, Real Estate
Appraisal Report and has a good working knowledge of TxDOT's ROWAppraisai and
Review Manual.
' 4 e. Having over 35 years of real estate appraisal and ROW negotiation experience, Mr.
Lovett has had to deal with many controversial projects and unfriendly property
' owners. His policy is treat all parties involved with respect and compassion fortheir
' 3600 Lovett Lane, College Station, Texas 77845 • Tele: 979.774.8943 • Fax: 979.774.7133 • Email: stevelovett@verizon.net
32 / Page
respective points of view. When property owners find the appraiser to be
committed to fairness, without bias, and independent, impartial and objective, they
generally become less contentious and more receptive of the ROW acquisition
process.
' 4 f. Mr. Lovett has extensive experience testifying as an expert witness before Special
Commissioner Hearings (estimated to be in excess of 40 hearings), acting as a
consultant in mediation hearings, and on two occasions testifying before a Judge in
estate partitioning cases. In addition, he has testified in the following jury trials:
• Comcapp Bryan Willowind LLC vs. Brazos Central Appraisal District;
i• College Station Commons vs. Brazos Central Appraisal District;
• State of Texas vs. Target Corp. (Brazos County Court at Law);
' • State of Texas vs. Don Ballard, et al (Brazos County Court at Law);
• State of Texas vs. Meyers Land & Cattle (Brazos County Court at Law);
• State of Texas vs. Sam Ken, Inc. (Brazos County Court at Law);
' • Hurani vs. John O'Quinn (Harris County Court)
I
' (The Rest of This Page Intentionally Left Blank)
' 3600 Lovett Lane, College Station, Texas 77845 • Tele: 979.774.8943 • Fax: 979.774.7133 • Email: stevelovett@verizon.net
4 g. Reference Data
33 / Page
Reference One
Texas Department of Transportation
Melissa Sevilla
Project Manager
2591 North Earl Rudder Freeway
Bryan, Texas 77803-5190
(979) 778-9607
melissa.seviila@txdot.gov
Reference Three
City of College Station
Ashley Dorsett
Land Agent
P.O. Box 9960
College Station, Texas 77842
(979) 774-5031
adorsett@cstx.gov
Reference Five
Bryan Texas Utilities
Randy Trimble
Executive Director, Energy Delivery
P.O. Box 1000
Bryan, Texas 77805
(979), 229-3154
rtrimble@btutilities.com
Reference Seven
Rodgers, Miller & Rodriquez, P.C.
Jon Miller
Attorney At Law
4444 Carter Creek Parkway, Suite 208
Bryari, Texas 77805-4484
(979). 260-9911
miller@rodgersmiller.com
References
Reference Two
City of College Station
Mark McAuliffe
Land Agent
P.O. Box 9960
College Station, Texas 77842
(979) 764-6272
mmcauliffe@cstx.gov
Reference Four
City of Bryan
Mr. W. Paul Kaspar, P.E., CFM
City Engineer
P.O. Box 1000
Bryan, Texas 77805
(979) 209-5030
pkaspar@bryantx.gov
Reference Six
Brazos Central Appraisal District
Dana Horton
Chief Appraiser
1673 Briarcrest Drive, Suite #A-101
Bryan, Texas 77802-2749
(979) 774-4100
dhorton@brazoscad.org
Reference Eight
Bruchez, Goss, Thornton, Meronoff & Briers,
P.C.
Jay Goss
Attorney At Law
4343 Carter Creek Parkway, Suite 100
Bryan, Texas 77802
(979) 268-4343
jgoss@bruchez.com
3600 Lovett Lane, College Station, Texas 77845 • Tele: 979.774.8943 Fax: 979.774.7133 • Email: stevelovett@verizon.net
i
34 / Page
' 4 h. Proposer Data Sheet
Contact Form
' Company Name: S. T. Lovett & Associates
Authorized Company Representative for Negotiations: Steven Trent Lovett
Position / Title: Owner
tContract Phone #: (979) 774-8943
' Contact Email: stevelovett@verizon.net
1
(The Rest of This Page Intentionally Left Blank)
3600 Lovett Lane, College Station, Texas 77845 - Tele: 979.774.8943 - Fax: 979.774.7133 - Email: stevelovett@verizon.net
SECTION 5: Litigation / Ethics
35 / Page
5 a. Current/Pending Litigation & Settled or Disposed Litigation
5b
Mr. Lovett, nor his company or any affiliate companies, has not been sued for any
reason during his entire 35+ year career as a real estate appraiser or real estate
broker.
Ethics Violations or Board Actions
Mr. Lovett, nor his company or any affiliate companies, has not been accused of nor
cited for any ethics violation during his entire 35+ year career as a real estate
appraiser or real estate broker.
(The Rest of This Page Intentionally Left Blank)
' 3600 Lovett Lane, College Station, Texas 77845 • Tele: 979.774.8943 • Fax: 979.774.7133 • Email: stevelovett@verizon.net
36 / Page
SECTION 6: Potential Conflict of Interest with other Clients, if any
Mr. Lovett, nor his company or any affiliate companies, has any known conflicts of
interest that would prevent him from providing appraisal services for Brazos County
on an unbiased, independent, impartial and objective basis. Moreover, Mr. Lovett
has not experienced past instances in which there were a conflict of interest
between clients. In the event a conflict of interest arises, or is learned during the
term of an appraisal contract, Mr. Lovett will immediately notify the appropriate
Brazos County employees and remedythe situation by recusal, or any other manner
mutually agreed upon.
(The Rest of This Page Intentionally Left Blank)
3600 Lovett Lane, College Station, Texas 77845 • Tele: 979.774.8943 • Fax: 979.774.7133 • Email: stevelovett@verizon.net
Pagel of 2
S.T. LOVETT & ASSOCIATES
APPRAISALS. BROKERAGE & RIGHT-OF-WAY ACQUISITIONS
April 26", 2022
Kaitlyn Battles
Buyer III
Brazos County
200 S. Texas Ave., Ste. 352
Bryan, TX 77803
Re: FEES FOR APPRAISAL SERVICES (RFQ No. 22-100)
Dear Kaitlyn:
Per your recent email request, I am pleased to provide you with my 2022 Fee Schedule. I have
increased my hourly rate from $175/hour (2018) to $185/hour (2022). The average price paid for
forty three (43) appraisals performed since 01/01/2020 was approximately $2,900 per appraisal.
Under this years fee schedule, the new price would be $3,065 per appraisal if the same or similar
number of hours were incurred.
Brazos County Road & Bridge appraisals "typically" take between 15 and 18 hours to perform, but
can vary significantly depending upon the number of parcels in a project, the uniformity of
propertytype and size among parcels, and the type and quantity of improvements impacted, if any.
I appreciate the opportunity to be of service.
Best Regards,
Steven Trent Lovett
State Certified General Real Estate Appraiser
Certificate No. TX-1322517-G
3600 Lovett Lane, College Station, Texas 77845 - Tele: 979.774.8943 - Fax: 979.774.7133 - Email: stevelovett@verizon.net
Page 2 of 2
Exhibit "A"
Professional Appraisal Services
Fee Schedule
Effective January 1', 2022
Category I: Appraisal, consulting and right-of-way acquisition services. Typical fees charged for
appraisal reports specific to eminent domain proceedings by property type:
Property Type Hours Fee Range
Vacant Land
Rural Land (Whole):
15 to 25
$2,775 to $4,625
Land (Partial Taking):
,Rural
With Damages
20 to 33
$3,700 to $6,100
Without Damages
17 to 30
$3,150 to $5,550
Farms / Ranches (Whole):
15 to 25
$2,775 to $4,625
Farms / Ranches (Partial Taking):
With Damages
20 to 33
$3,700 to $6.100
Without Damages
17 to 30
$3,150 to $5,550
Residential Lots (Whole):
15 to 25
$2,775 to $4,625
Residential Lots (Partial Taking):
With Damages
20 to 33
$3,700 to $6,100
Without Damages
17 to 30
$3,150 to $5,550
Commercial / Industrial Land (Whole):
15 to 25
$2,775 to $4,625
Commercial / Industrial Land (Partial Taking):
With Damages.
20 to 33
$3,700 to $6,100
Without Damages
17 to 30
$3,150 to $5,550
Flood Plain Land (Whole):
15 to 25
$2,775 to $4,625
Improved Properties
Large Commercial / Industrial (Whole):
20 to 40
$3,700 to $7,400
Large Commercial / Industrial (Partial Taking):
With Damages
27 to 53
$5,000 to $9,800
Without Damages
24 to 48
$4,450 to $8,900
Small Commercial / Industrial (Whole):
15 to 30
$2,775 to $5,550
Small Commercial / Industrial (Partial Taking):
With Damages
20 to 40
$3,700 to $7,400
Without Damages
18 to 36
$3,350 to $6,650
Single Family Residential (Whole):_
10 to 20
$1,850 to $3,700
Single Family Residential (Partial Taking):
With Damages
13 to 27
$2,400 to $5,000
Without Damages
12 to 24
$2,200 to $4,450
Category II: Consultations, Depositions, Pretrial Preparation and Testimony. Billed at
an hourly rate.
Classification Rate per hour
Principal Appraiser $185.00
Appraisal Assistant $ 50.00
3600 Lovett Lane, College Station, Texas 77845 - Tele: 979.774.8943 - Fax: 979.774.7133 - Email: stevelovett@verizon.net
"+ Brazos y
«i 'r Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290. FAX (979) 361:-4293
February 28, 2024
US Corrections LLC
PO Box 171078
Nashville, TN 37217
Re: Renewal of Contract #24-105R Exh-adition Services of Prisondrs for Brazos. County.
Brazos County appreciates the quality work your company has provided and would like to exercise the
renewal option for E.rtrarlition Services of Prisoners24-105R, previously Auown as 23-103R, 22422R,
22401R, and 21-091.
All terms, conditions; and pricing shall remain the -same. This renewal .term will be for one year -from
June 1, 2024 to May 31, 2025.
To accept the renewal option, please fill out the information and sign below. Return the signed
documents by email to sdubee@brazoscountytx.gov or fax to (979) 361-4293. 'Please then Submit an
updated Certificate of Insurance by etnail' or mailto the address listed above. Please return acceptance
as soon as possible. fif you have any questions, I may be reached at (979) 361-4294.
Contact Name: Joel Brasfield Title: President & General Counsel.
E-Mail: tcheek@prisonertransport.net Telelmone:615-352-9798 ext. 114
Duane Peters, Comity Judge
2/29/2024
Date
31 t a! a0@-+
Date
EXTRADITION SERVICES OF PRISONERS
SERVICE CONTRACT
BRAZOS COUNTY PURCHASING DEPT.
200 S. Texas Ave., Ste. 352 Contract No. 21-091
Bryan, Texas 77803 Page 1 of 10 Pages
Telephone (979) 361-4294
GENERAL REQUIREMENT FOR CONTRACT
I, Joel Brasfield as a duly authorized representative of us corrections LLc
"Vendor" willingly attest to perform (or deliver) as per Exhibit A, Job No. 20/0057
with Harris County and Exhibit B, Pricing Sheet, for Brazos County. I further agree to all of the
provisions and specifications contained in this contract.
AUTHORIZATION
Authorization is given to Brazos County to use Job No. 20/0057 with Harris County for Extradition
Services of Prisoners, under the authorization letter from U.S. Corrections, LLC and the inter -local
agreement between Brazos County and Harris County.
ENTIRE CONTRACT
Harris County Job No. 20/0057, Exhibit A and Exhibit B Pricing Sheet is hereby incorporated into
this contract. This contract may only be amended by written instrument approved and executed by the
parties. Harris County contracts shall only be used by Brazos County to purchase goods and service to
be used by Brazos County, and are not to be included in any cooperative purchasing association or use
by another governmental entity through any agreement with Brazos County;
Vendor has the right to refuse Brazos County's request to use the Harris County's contract;
If Vendor agrees to contract with Brazos County using a Harris County contract, then all materials,
goods or services purchased under the Agreement between Brazos County and the Vendor shall be in
accordance with the current Harris County contract;
In the event that the contract was procured using a Request for Proposals or any other procurement
process that allows for negotiation, Brazos County may negotiate pricing and terms that would apply to
Brazos County only;
Brazos County shall have no authority whatsoever to change any terms, conditions, 'or pricing in any
Harris County contract;
Vendor shall bill Brazos County directly for any and all materials, goods or services purchased by
Brazos County;
Vendor shall look only to Brazos County for any and all compensation owed for purchases made by
Brazos County under the Harris County contract; and
Vendor shall settle any and all disputes with Brazos County concerning any purchases made by Brazos
County. Harris County shall not be a party to any dispute between Vendor and Brazos County, nor be
responsible in any way for the acts or omissions of Brazos County.
BRAZOS COUNTY, TEXAS
Contract No. 21-091
Page 2 of 11 Pages
TERM:
The term of this contract will be from date of approval in Commissioner's Court to May 31, 2021. With
the option to renew with four (4) additional one (1) year renewal options per the Harris County Contract.
CONTRACT RENEWALS
Renewals may be made ONLY by written mutual agreement between Brazos County and the vendor
pending renewal of the Master Contract, Job No. 20/0057 with Harris County.
ASSIGNMENT
The successful offeror may not assign, sell or otherwise transfer this contract without written permission
of Brazos County Commissioners Court. Should there be a change in ownership or management; the
contract shall be terminated unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices.
CONTRACTORS RESPONSIBILITY
It is the contractor's sole responsibility to print and review all pages of the contract documents and
attachments. The Certification of Bid Form must be completed to include full firm name, mailing
address, telephone number, email address, Vendor Tax Identification number and signed by an
authorized representative of the firm. Failure to complete the submission of all required forms, including
but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires
(when applicable), Addenda (including revised forms), and any other specified forms or
documents may be grounds for cancellation of contract. Contractor agrees to provide Brazos County the
"Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or
extended contract. Visit https://ethics.state.tx.us/whatsnew/elf info_ form1295.htm for more
information. In the event of a needed change in the specifications sent to the bidder, it is understood that
all the foregoing terms shall apply to the addendum or addenda.
CONTRACT OBLIGATION
Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person
authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on
Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos
County. Binding contracts shall remain in effect until all products and/or services covered by this
purchase have been satisfactorily delivered and accepted.
QUANTITIES
Brazos County does not guarantee to purchase any minimum quantities or services other than those
listed on a purchase order. Brazos County will not be responsible for any orders placed without a valid
purchase order number.
HOLD HARMLESS AGREEMENT
Vendor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for
personal injury, death and/or property damage resulting directly from Vendor's performance. Vendor
shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage
including, as a minimum, public liability and property damage with adequate limits to cover Vendor's
liability as may arise directly or indirectly from work performed under terms of this contract.
Certification of such coverage must be provided to Brazos County upon request.
Contract No. 21-091
BRAZOS COUNTY, TEXAS Page 3 of 11 Pages
ADDITION/MODIFICATION OF LOCATIONS OR SERVICES
Brazos County reserves the right to add locations as additional locations may be required. Locations to
be added may include, but not limited to, expansions or additions to existing facilities and acquisition or
construction of new properties. In the event that Brazos County makes significant structural changes to
an existing facility that impacts the Vendor's cost in providing the services anticipated by this contract
such change may be treated as a new facility and the procedures provided for in this section may be
followed in determining an appropriate price.
INVOICES & PAYMENTS
Vendor shall not perform any services for Brazos County without a purchase order. Payments to
vendors will not be made if the vendor cannot produce a Brazos County Purchase Order. Vendor shall
submit an original invoice on each purchase order or purchase release after each delivery, indicating the
purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the
contract price and/or is otherwise incorrect, shall be corrected by the Vendor. Brazos County will only
be required to pay for materials actually received and/or services actually provided. Brazos County
shall not be required to pay for materials or services described in the contract that are not used or
provided by the vendor in completion of the contract. This term supersedes any contradicting terms
throughout the contract and/or any attachments. When multiple deliveries and/or services are required,
the vendor may invoice following each delivery or performance of service and Brazos County will pay
on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge
will be billed and paid on a monthly basis only. The vendor will provide an invoice for each month in
which Brazos County is responsible for payment, during the duration of the contract. Prior to any and
all payments made for goods and/or services provided under this contract, the vendor should provide
their Taxpayer Identification Number or Social Security number as applicable. This information must
be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay
in payment and/or back-up withholding as required by the Internal Revenue Service.
PRICING
Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated
Exhibit A. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications
will be honored during the course of the contract. All prices must be written in ink or typewritten.
Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Vendor and
included in the bid prices. If there are any additional charges of any kind, other than those mentioned
above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit
the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails.
TAXES
Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this
contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code
§ 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written
request to Brazos County Purchasing Agent.
GOVERNING FORMS
In the event of any conflict of interpretation of any part of this overall contract, Brazos County's
interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and
Contract No. 21-091
BRAZOS COUNTY, TEXAS Page 4 of 11 Pages
specifications of this contract and any other terms, conditions, provisions, and specifications provided by
the Vendor; the terms of this contract shall supersede.
GOVERNING LAW AND VENUE
This service contract is governed by the laws of the State of Texas, specifically, the competitive bidding
requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as
amended. Offerors shall comply with all applicable federal, state and local laws and regulations.
Offeror is further advised that these requirements shall be fully governed by the laws of the State of
Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney
General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential
vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code,
Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that
have an aggregate value in excess of $250.00 given to any employee of the County, County Official to
the County Official's family members or employment of any employee of the County, County Official
or the County Official's family members during the preceding twelve (12) month period. The disclosure
questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code,
Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject
to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County,
Texas, notwithstanding anything to the contrary.
DISQUALIFICATION OF OFFEROR
Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to
Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas
Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not
communicated directly or indirectly the bid made to any competitor or any other person engaged in such
line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among
the offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a
submitted bid or proposal are subject to the approval of the Purchasing Agent.
SEVERABILITY
If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the
specifications shall be held invalid, such holding shall not affect the remaining portions of these
requirements and the specifications and it is hereby declared that such remaining portions would have
been included in these requirements and the specifications as though the invalid portion had been
omitted.
SILENCE• OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed
description concerning any point, shall be regarded as meaning that only the best commercial practice is
to prevail and that only material and workmanship of the finest quality are to be used. All
interpretations of specifications shall be made on the basis of this statement. The items furnished under
this contract shall be new, unused of the latest product in production to commercial trade and shall be of
the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be
experienced in design and construction of such items and shall be an established supplier of the item bid.
Contract No. 21-091
BRAZOS COUNTY, TEXAS Page 5 of 11 Pages
TERMINATION
Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms
therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of
bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which
Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to
deliver the proper goods and/or services within the proper amount of time, and/or to properly perform
any and all services required to Brazos County's satisfaction and/or to meet all other obligations and
requirements. ;Brazos County and/or the Vendor may terminate the contract without cause upon thirty,;
,(30)-days written notice
COMPLIANCE WITH THE PRISON RAPE ELIMINATION ACT
The County Detention Center as an operation of the Brazos County Office of Sheriff (BCOS) will
comply with the Prison Rape Elimination Act (PREA). The Detention Center has a Zero Tolerance
Policy regarding sexual abuse and sexual harassment. The Detention Center will conduct a background
investigation on all employees, volunteers, students or other contractors that may have contact with
inmates. Background checks will be conducted as least every five (5) years. The BCOS shall ensure
that all volunteers and contractors who have contact with inmates have been trained on their
responsibilities under the agency's sexual abuse and sexual harassment prevention, detection, and
response policies and procedures. Any contractor or volunteer who engages in sexual abuse is
prohibited from contact with inmates and shall be reported to law enforcement agencies and to relevant
licensing bodies, unless the activity was clearly not criminal. The facility will take appropriate remedial
measures and prohibit further contact with inmates in the case of violation of sexual abuse or sexual
harassment policies. The County has an affirmative duty to disclose any misconduct in violation of the
sexual abuse and sexual harassment policy. Material omissions regarding such misconduct, or the
provision of materially false information are grounds for termination of this agreement.
FORCES MAJEURE
Neither party shall be liable in damages or have the right to terminate this agreement for any delay or
default in performing hereunder if such delay or default is caused by conditions beyond its control or are
inadvisable, commercially impracticable, or illegal including by not limited to acts of God, government
restrictions (including the denial or cancellation of any necessary license or certification), wars,
insurrections, acts of terrorism, threats of terrorism, civil disorder, labor strikes or disruptions,
epidemics,:pandemics,and/or any other cause that is beyond the reasonable control of the party whose
performance is affected (including mechanical, electronic, or communications failure). Contractor
reserves the right to refuse to move any Prisoner for any reason. Nothing in this agreement shall be
construed to obligate Contractor to accept any move of behalf of the Department under this agreement.
POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE
VENDOR'S INSURANCE
The Vendor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of
Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M.
Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in
the state of Texas, showing that the Vendor is covered by the insurance as follows:
BRAZOS COUNTY, TEXAS
Contract No. 21-091
Page 6 of 11 Pages
(1) Commercial General Liability insurance including but not limited to the coverage indicated
below. Coverage shall not exclude or limit Products/Completed Operations, Contractual
Liability, or Cross Liability. Coverage must be written on occurrence form.
• Each Occurrence: $1,000,000
• Personal Injury & Adv. Injury: $1,000,000
• Products/Completed Operation Aggregate: $2,000,000
• General Aggregate: $2,000,000
(2) Workers Compensation insurance as required by the laws of Texas, and Employers' Liability.
Employers' Liability
• Liability, Each Accident: $500,000
• Disease -Each Employee: $500,000
• Disease — Policy Limit: $500,000
(3) Commercial Automobile Liability insurance which includes any automobile (owned, non -
owned, and hired vehicles) used in connection with the contract.
• Combined Single Limit — Each Accident: $1,500,000
if operating vehicles with a seating capacity
of 15 or less; or
• Combined Single Limit — Each Accident $5,000,000
if operating vehicles over seating capacity of 15
With reference to the foregoing insurance requirement, the vendor shall endorse applicable insurance
policies as follows:
• A waiver of subrogation in favor of Brazos County, its officials, employees, volunteers and
officers shall be provided for General Liability, Commercial Automobile Liability, and Workers'
Compensation.
• The vendor's insurance coverage shall name Brazos County as additional insured under the
General Liability policy.
• All insurance policies shall be endorsed to require the insurer to immediately notify Brazos.
County of any decrease in the insurance coverage limits.
• All insurance policies shall be endorsed to the effect that Brazos County will receive at least
thirty (30) day's notice prior to cancellation, non -renewal or termination of the policy.
• All copies of Certificates of Insurance shall reference the project/contract number.
• All insurance shall be purchased from an insurance company that meets the following
requirements:
o A financial rating of A-VII or higher as assigned by the BEST Rating Company or
equivalent.
• Certificates of Insurance shall be prepared and executed by the insurance company or its
authorized agent, and shall contain provisions representing and warranting the following:
o Sets forth all endorsements and insurance coverages according to requirements and
instructions contained herein.
BRAZOS COUNTY, TEXAS
Contract No. 21-091
Page 7 of 11 Pages
o Sets forth the notice of cancellation or termination to Brazos County.
LIMITATIONS
The parties are aware that there are constitutional and statutory limitations on the authority of Brazos
County to enter into certain terms and conditions of the contract, including, but not limited to,
authorizations of the placement of liens on Brazos County property; disclaimers and limitations of
warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of
legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting
control of litigation or settlement to another party; liability for acts or omissions of third parties;
payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the
"Limitations"), Any contract terms and conditions related to the Limitations will not be binding on
Brazos County except to the extent authorized by the laws and Constitution of the State of Texas.
COVERAGES/WAGES
Nothing in this contract shall be construed as making Brazos County responsible for the payment of
compensation and/or any benefits for Vendor including health, property, motor vehicle, workers'
compensation, disability, death, and dismemberment insurance for the Vendor's employees and/or
equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages,
materials, logistical support, equipment, and related travel expenses incurred by the Vendor.
SOVEREIGN IMMUNITY
The parties understand that Brazos County does not waive or relinquish any immunity or defense on
behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract
and the performance of the covenants contained herein. Further, Brazos County is not responsible for
any civil liability that arises from any act or omission made within the course and scope of this contract.
The parties understand and agree that Brazos County does not assume civil liability under any theory of
law for the actions of the Vendor in providing services hereunder.
NOTICES
Notices shall be mailed to the addresses designated herein or as may be designated in writing by the
parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the
following addresses:
BRAZOSCOUNTY:
Brazos County, Texas
Duane Peters, Brazos County Judge
200 South Texas Avenue, Suite 332
Bryan, Texas 77803
VENDOR:
Contact Name: Phone Number: Billing Info:
Joel Brasfield 615-352-9798 517 Hickory Hills Blvd, Whites Creek, TN 37189
ASSIGNABILITY
This contract may not be assigned without the prior written permission of Brazos County.
Contract No. 21-091
BRAZOS COUNTY, TEXAS Page 8 of 11 Pages
FISCAL FUNDING CLAUSE
Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly
contingent upon the availability of funding for the obligations contained herein for the term of the
contract and any extensions and renewals thereto.
WAIVERS
No waiver by either party hereto of any term or condition of this contract shall be deemed or
construed to be a waiver of any other term or condition or subsequent waiver of the same term or
condition.
AVAILABILITY AND RETENTION OF RECORDS
All records relating to the service provided under this contract and supporting documentation for invoices
submitted to Brazos County by the Vendor shall be retained and made available by the Vendor for audit
by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the
Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and
agencies of the United States Government. Such records shall be returned by Vendor and made available
for any time period required by state or federal law. If changes occur in the governing state or federal
law, regarding retention records, Vendor shall comply with such changes. If an audit is initiated before
the expiration of such time periods required by state or federal law regarding retention of records, the
Vendor shall retain such records until the audit is concluded and all issues resolved. Vendor shall provide
Brazos County with copies of such audits that be conducted with respect to the contract.
AUDIT RESPONSIBILTY
The Vendor shall be responsible for receiving, replying to and/or complying with any audit exception by
appropriate federal, state or local audit directly related to the provision of this contract. The Vendor shall
repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or
deceptive claims. The Vendor recognizes and agrees that Brazos County may withhold any money due
and recover through any appropriate method any money erroneously paid under this contract if evidence
exists of less than full compliance with this contract.
INDEMNIFICATION
The Vendor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and
employees from all suits, actions, or claims of any character, name and description including attorney's
fees expenses brought for or on account of any injuries or damages received or sustained by any person
or persons or property, by or from the said Vendor or his employees or by or in consequence of any
negligence in safeguarding the work, or through the use of unacceptable materials in construction of the
work, or by or on account 'of any act of omission, the Worker Compensation Law or any other law,
ordinance, order or decree, and so much of the money due the said Vendor under and by virtue of his
contract as shall be considered necessary by Brazos County may be retained for the use of Brazos
County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim
or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that
effect furnished Brazos County. Contractor agrees, upon receipt of written notice of a claim or action,
to defend the claim or action, or take other appropriate measure to indemnify, and hold harmless the
County, its Officers, its Agents and its Employees from and against all claims and actions for bodily
BRAZOS COUNTY, TEXAS
Contract No. 21-091
Page 9 of 11 Pages
injury, death, or property damages caused by the fault of the Contractor, its Officers, its Agents, or its
Employees. Contractor is obligated to indemnify only to the extent of the fault of the Contractor, its
Officers, its Agents, or its Employees. However, the Contractor shall have no obligation as set forth
above with respect to any claim or action from bodily injury, death or property damages arising out of
the fault of the County, its Officers, its Agents or its Employees.
Contract No. 21-091
BRAZOS COUNTY, TEXAS Page 10 of 11 Pages
HOUSE BILL 89 & DEBARMENT VERIFICATION
Brazos County is federally mandated to adhere to the directions provided in the President's Executive
Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting
Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective
9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the
Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov),
which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially
Designated National (SDN) list. Respondent certifies that the responding entity and its principals are
eligible to participate in this transaction and have not been subjected to suspension, debarment, or
similar ineligibility determined by any federal, state or local governmental entity and that Respondent is
in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is
not listed on the federal government's terrorism watch list as described in Executive Order 13224.
Entities ineligible for federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized execute this
contract.
The company representative below further affirms that the company submitting this proposal, under the
provisions of Subtitle F, Title 10, and Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code:
"Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations specifically with Israel, or with a person or entity doing business in
Israel or in an Israeli -controlled territory, but does not include an action made or ordinary
business purposes; and
"Company" means a for -profit sole proprietorship, organization, association, corporation,
partnership, joint venture, limited partnership, limited liability partnership, or any limited
liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent
company or affiliate of those entities or business associations that exist to make a profit.
Company Name: US Corrections LLC
Authorized Company Representative: Joel Brasfield
517 }/ ckoWJ4'1}Ils_l Ad, Whites Creek, TN 37189
Signature::
Date:12/8/2020 Contract #: 21-091
BRAZOS COUNTY, TEXAS
Contract No. 21-091
Page 11 of 11 Pages
CERTIFICATION OF CONTRACT
The undersigned further affirms the non -debarment statement above, that they are duly
authorized execute this contract.
Signed By; Title: President & General Counsel
Typed Name: Joel Brasfield
Company Name: US Corrections LLC
Email Address: dwarden@prisonertransport.net
Mailing Address: PO Box 171078
P. O. Box or Street
Employer Identification Number:
Social Security Number: N/A
82-3201264
Phone No. 615-352-9798
Nashville TN 3721
City State Zip
Ap d b o ' si ners' Court on this day of u-C 2020 by
Holding the position of C Qv N ` G
QtS CpG
R �.l
G9 2
.G
N
Dr.WigbtDopslauf, C.P.X, CPPO
Harris County Purchasing Agent
June 01, 2020
Judge Lina Hidalgo
Commissioners Court
Harris County, Texas
Comm..Rod6ey Ellis
Comm. Adrian Garcia
RE: Job No. 200057
Comm. -Steve 114dack-
Members of Commissioners Court:
Comm-R..lack Cagle
YES
'NO
ABSTAIN
0
❑
❑
0.
❑
❑
❑
❑
Sd�
D
❑
Please approve the following award on the basis of lowest bid meeting specifications:
Description: Extradition Services -of Prisoners for the Harris County Sheriff's Office
Bids) Received: Two (2) on April 06., 2020 (see attached)
Vendor(s): US Corrections. LLC
Term: June 09, 2020 - May 31, 2021 with four (4) one-year renewal options
Amount: $1,365;400
Evaluated By: • Harris County. Purchasing - Sheriffs Office
After evaluating the bids, it was discovered that Trident Alliance Group; I.L.0 submitted a no1i-
responsive bia by failing to submit addenda 2-5. Item 4 will not be awarded. Purchase orders) will
be issued upon Commissioners Court approval.
Sincerely,
DeWight Dopslauf
Purchasing Agent'
.�,
Attachments} Presented to Commissioners Court
cc: Vetidor(s)
June 9, 2020
Approve: E/G
FOR INCLUSION ON COMMISSIONERS COURT AGENDA JUNE 09, 2020
1001 Preston, Suite 670, Houston. T% 77002 Tel 713-274-4400 Fee 713-755.669S r;
�0 61
9 v2
DeWight. Dopslauf, C.P.1M., CPPO
Harris County Purchasing Agent
June 01, 2020
Judge;Ina Hidalgo.
Conunissioners Court
Harris County, Texas
comm. Rodney Ellis
Comm. Adrian Garcia
RE: Job No. 200057
Comm..steve Radack
Gomm..R. Jack Cagle
Members of Commissioners Court:
`YEs
NO
ABSTAIN
F/
❑
❑
l�
❑
❑
fib
❑
Cl
❑
❑
S/
❑
❑
Please approve the following award on the basis ofl.owest bid meeting specifications:
Description: Extradition Services of Prisoners for the Harris County Sheriffs Office
Bid(s) Received: Two (2) on April 06, 2020 (see attached)
Vendor(s):. US Corrections. LLC
Term: June 09, 2020 - May 31, 2021 with four (4) one-year renewal options
Amount: $1,365.,400
Evaluated By:. • Harris County Purchasing • Sheriffs Office
After evaluating the bids, it was discovered that Trident. Alliance Group; LLC submitted a. nbn-
resppilsive. bid by failing to submit addenda 2-5. Item 4 will not be awarded. Purchase order(s) will
be issued upon Commissioners Court approval.
Sincerely,
DeWight Dopslauf
Purcliasing Agent,
CAK
Attachment(s) Presented to Commissioners Court
cc: Vendor(s) June 9, 2020
Approve: ECG
FOR INCLUSION ON COMMISSIONERS COURT AGENDA JUNE 09; 2020
1001 Preston, Suite 670, Houston. TX 77002 Tel 713-274-4400 Fix 7A:.1-755.6695 e:
BldTab-JobNo.200057; Extradition Services ofPrisoners for the Harris County Sheriff's Office
Item
I Male Prisoner
2 Female Prisoner
3 Medical Condition (insulin dependent, HIV, pregnancy)
Additional Services
4 Limited Service Areas (provide listing ofstates that fall In
this category]
5 Discount offered by vendor when multiple prisoners are
picked up and dropped offal same location and time.
6 IMlnimum transport fee for trips under300 miles
7 Special Conditions Surcharge Fee
Trident Alliance Group. LLC
= US Corrections LLC t.i
Unit of
miles
515,000
Sl20
$618,000.00
S2.00
S1,030,000.00
miles
98,200
SI.00
$98,200.00
$2.00
$196.400,00
miles
15,000
$1,00
S15,000.00
$5.00
S75,000.00
miles
15,000
$0.00
$0.00
NO BID
NO BID
tier
2to10
10%
Not Applicable
25%
Not Applicable
tier
111020
15%
Not Applicable
25%
Not Applicable
tier
21+
25%
Not Applicable
250/0
Not Applicable
trip
60
NO BID
NO BID
$400.00
$24,000.00
trip
100
NO BID
NO BID
$400.00
S40.000.00
Grand Total S73I,200.00
t Award Recommendation Lowest Bid Meeting Specifications (Item 4 will not be awarded)
' Corrected Total
'Non -responsive, did not submit addendum$ 2, 3, 4 and 5 which included a revised pricing sheet and changes to the specifications.
Page lorl
r`' C ^� 1-�ARRIS COtNTY Job No.
1 a
``:t5tar4`' BID COVER SHEET 20/0057
.BID FOR: Extradition Services of Prisoners for the Harris County Sheriff's Office (For one (1.) year
beginning approxituately May I, 2020)
DUE DATE: Monday, March 16, 2019 Ref, to ?Uf.
Due no later than 2:00 P.M. local time in Houston, Texas. Bids received hater than
the slate and time above will not be considered.
OFFERORS NOTE: Carefully read all instructions, requirements anti specifications. Fill out all forms
properly and completely. Submit your bid with all appropriate supplements sand/or
samples in art appropriately sized envelope or box. PACKAGE MUST SHOW THE
JOB NUMBER, DESCRIPTION AND BE MARKED "SEALED BID".
RETURN BID TO: HARRIS COUNTY PURCHASING AGENT
1001 PRESTON, SUITE 670
HOUSTON, TEXAS 77002
Buyer: Chris Kaaninsid at 713-274-4419 or emaii: ckamittslciGi�iaur.hctx.net
Presented to Commissioners Court
Total Amount of Bid: $ 1,290,400.00
APR 0 7 2020
Company Name: Uc; .orr .rtinng I I C' APPROVE -
Company Address: PO Box 171078 Recorded Vol ._Page
City, State, Lip Code: Nashville TN 37217
Taxpayer ldegtifiedtion Number (T.I.N.): 823201264
Tcicpttione- 5�_g7 . 156 Fax:6.15-35?�737 c-matt/: rlwarrlPn(c1 rn i�nrtranspoftnot
Do you, carry ea a your employees? XYes _No If yes, what % of employees: 100 %
signature Print Nalne-J-pp-LBr_asfiel i
[Your sign tur C. s to yot offer provide the goods and/or services its this bid according to the publislicd provisions of this Job
and certifi • th all statent is made by you are true, complete and correct. All prices and signatures must be typLnvritten or
written in 11 When In, a • tter i 'ssued, it becomes a part of this contract. Contract is not valid until Purchase Order is
issued.]
Accepted by: Datc: ill 1/902Q
HARI ' C F, MINA HIDALGO Vote Of the Court:
CAlUrjb Y s No Abstain
lUvtsed na%a v � . U l
Judge Hidalgo ❑ ❑
Comm. Ellis ❑ ❑
Comm. A. Garcia ❑ ❑
Comm. Radack in ❑ ❑
U.S. Correctlons - Pape 46 of 104 Comm. Cagle Q. I of
4 �5 00G
DeWight Dopslauf, CAM, CPPD
Harris County Purchasing Agent
March 1l, 2020
TO: All Vendors
RE,- Job No. 20/0057
EXTENDED
DUE DATE: March 23, 2020, no later than 2:00 pm, Local Time in Houston, Texas
All vendors are required to sign and attach a copy of this addendum with each bid for Extradition Services of
Prisoners for the Harris County Sheriff's Office. This addendum must be received by the Purchasing
Department no later than the above due date.
ADDENDUIyi NO. i
1. The due date has been extended from Monday, March 16, 2020 to Monday, March 23, 2020, no later
than 2:00 p.m. local time, Houston, TX (attached).
2. Responses to all vendor questions received related to this project will be released within a subsequent
addendum and/or question and answer memo.
Sincerely,
DeWight Dopslau
Purchasing Agent
11S Corre flons I l C
Company Nanie
CAK/ijb .
1001 Preston, Suite 670, Hou tc c?jZW,$aTg+j jW4_4400 Fax 713-755-6695 0
U-Man,1`cADDXIMNo-1
HAR.I S COUNTY Job No.
BID COVER R SH ET 20/0057
13ID FOR: Extradition Services of Prisoners for the Harris County Sheriffs Office (For one (I) year
beginning approximately May 1, 2020)
I DUE DATE: Monday, # r-efh AI6, - -44 Mai-ch 23, 2020
i Due uo later than 2:00 P.M. local time In Houston, Texas, Bids received later
than the date and time above will not be considered.
OFFERORS NOTE: Carefully read all instructions, requirements and specifications. Fill out all fmvis
properly and completely. Submityour bid with all appropriate supplements and/or
samples In nu appropriately sized envelope or box, PACKAGE MUST SHOW
THE JOB NUMBER, DESCRIPTION AND BE MARICED "SEALED BID,%
RETURN 131D TO: IL4AUUS COUNTY PURCHAS) N'G AGENT
1001 PRE STON, SUITE 670
1:IOUSTON, TEXAS 77002
Buyer: Chris Kantinsld at 713-274-4419 or email: cicaminsldfa7Uur hctx net
Total Amount of Bid: . $ 1,290,400.00
Company Name: US Corrections LLC
Company Address: "'PO Box 171078
C*, State, Zip Code; _Nashville, TN 37217
Taxl)ayer Identification Number (T.I.N.); 823201264
Telephony 1e� 5-352,-97,98_ext. 156 Fax: 615-352-9737 a -mail: dwardent�prisonertransport.net
I Is a —
Do .you earV Vea'b I&Vile of our employees? x Yes _ No If yes, what % of employees: 100%
Signattr,r(,
PrintName Joel Brasfield
[Yourslgyour fer to provide the goods and/or services in thus bid according to the published provisions of this
Job and ctatenic s made by you are true, complete and correct. Ali prices and signatures must be typewritten
or writtean awa letter is issued, it becomes a park of this contract. Contract is not valid until Purchase Order is
issued,)
Accepted by:^ Date:. 4/3/2020
1:4IARRIS COUNTY JUDGE L1NA HIDALGO
CAlurjb
Revised 08119
U.S. Corrections - Page 74 of 104
Page I of 23
PP`� CMG
2
DeWight DoPSIIaLlf, C.P.M., CPPO
Harris County Purchasing Agent
March 18, 2020
TO: All Vendors
ITT: Job No. 20/0057
EXTENDED
DUE DATE: March 30, 2020, no laicr Man 100 pm, Local lime in hloustou, Texas
All vendors are wgMrcd to sigh and attach a copy of this addendum with each bid lbr Extradition Services of
Prisoners for the Harris County Sheriff's 011k , This addendum must be received by the Purchasing
Department no later than the above due date,
ADDENDUM NO.2
1. The due elate has been extended from Monday, March 23, 2020 to Monday, Ma►•ct► 30, 2020, no later
than 2:00 p.m. local time, I louston, TX (attached).
1 Responses to all vendor questions received related to this project will be released within a subsequent
addendum and/or cluestion and answer memo.
Sinccricly,'
IY�r�
DeWight Dopsla►f '
Purchasing Agent
US Corrections LLC
Company Name - —
CAK/►jhto
t0t7i hrrslon, Suuite 670, 1=ax 713-755-6695 Cp
REYIS.EA�E1Li AJ2I1`LDi1M Nth,
HA.RR.I S COUNTY Job No.
a
zty�
BID COTTER. SHEET 20/0057
BID FOR: Extradition ,Services of Prisoners for the Harris County Sheriff's Office (For one (1) yoar
beginning approximately May 1, 2020)
DUE DATE: Monday, Mn-r-eh1Ma•c2clt43-,- 30 March 30, 2020
Due no later titan 2.00 P.M. local time in Houston, Texas. Bids received later
than the date and time above will not be considered.
OI'FERORS NOTE: Carefully read all instructions, requirements and specifications. Fill out all fortes
properly and completely. Submit your bid with all appropriate supplements and/or
samples in an appt•oln•iately sized envelope or box. PACKAGE MUST SHOW
THE JOB N'UYMER, DESCRIPTION AND BE MARKED "SEALED BID",
RETUILN BID TO: I-IAiLILIS COUNTY PURCHASING AGENT
1001 PRE STON, SUITE 670
HOUSTON, TEXAS 77002
Buyer: Chris Kmminsid at, 713-274-4419 or email: ekaminsid r 12unhctx.uet
Total Amount of Bid:
S 1,290,400.00
Company Name:
US Corrections LLC
Company Address:
PO Box 171078
C't Sttt Z' C I
Nashville, TN 37217
t y;
Taxpayer Identification Number (T.I.N,): 823201264
Telephone; 615-352.9798 xt. 156 1as: 615-352-9737 e-mail:dwarden prisonertransport.net
Do you cart ea 1 ra or our cmployces? X Yes _ No If yes, what % of employees: 100%
0
Signature: Print Name Joel Brasfield
[Your signal Isis t our of r to pilovide the goods nod/or services in this bid according to the published provisions of this
Job and certf t t all statementl made by you are true, complete and comet, All prices and signatures must be typewrltten
or tivrittea in hen an away etter is issuod, it becomes a part of this contract. Contract is not valid until Purchase Order is
issued.]
Accepted by: Date: 04/03/2020
HARRIS COUNTY JUDGE LINA 141DALOO
CAK/rib
Rovisod Gallo
U.S. Corrections - Pape 76 of 104
Page 1 OM
�q pp
s Gti
�d51NG!'i
DeWight Dopslauf, C.P.M., CPPO
Harris COLIrIty Purchasing Agent
March 20, 2020
TO: All Vendors
RE: .tob'No. 20/0057
DUE DATE: March 30, 2020, no Biter than 2:00 pm, l.,ocal Timc in Houston,'l'exas
All vendors arc required to sign and attach a copy of (his addendum with each bid l'or Extradition Services of
Prisoners Ibr the Harris Comity Sherili`s Office. This addenclum must be received by. (he Purchasing
Department n(.) later Iha) the shove due elate.
ADDENDUM NO.3
I. Revised Spa:ilications sheets, pages 141, l5, IC and 17 ol'2.3 (attached).
2. Questions 8, Answers (allaclied).
Sincerely,
DeWight Dopslaul
Purchasing Agent
US Corrections LLC
Company Name J^
CAK/rjb t7K
1001 Prrston, Suite 6YO. I•IouO,[O.i2;or%�t,76h90aagT%b-/o1Y?,o?74-1Ir100 Fax 7-13-755-6695 0
REVISED ER ADDRNDCiM
The preferred general requirements and services are as follows:
I. Vendor Qualifications
1. Vendor shall have, in place and operational, a ground transportation system that operates seven (7) days per week,
three hundred sixty-five (365) days per year, twenty-four (24) hours per day.
2. Vendor must have sufficient equipment to meet the transport demands of the HCSO. A minimum ofsixteen (16) i5-
passenger vans must be available along with other vehicles in vendor's fleet.
3. Vendor shall comply with all applicable state and federal laws and regulations, not limited to U.S. Department of
Transportation's Federal Motor Carrier Safety Administration and the Department of Justice in the performance of
this contract.
4. Vendor shall provide documentation with bid to show that each transportation agent has received complete training in
all phases of prisoner transport, and is properly licensed in accordance with all State and Federal requirements for
handling prisoners.
5. Harris County prefers that the vendor has provided a.mmimum of 5,000 prisoner, transports' during the past twelve
(12) months.
6. Vendor shall provide with the proposal a sample of Department of Transportation (DOT) approved driver logs as
proof of adhering to the driver —time requirements.
•7. In assuming custody of prisoners, vendor shall assume the sole responsibility for security and control of prisoners in
a professional manner and in accordance with the I•iCSO written policies and procedures. Such policies, procedures
and directives may be promulgated in the fixture regarding the use of force and the security and control of prisoners.
In the event there are no written policies or procedures, vendor shall follow reasonable and customary operating
procedures. Vendor must comply with all Federal, State and Local regulations as they pertain to contractor's services
and contractor's employees.
Vendor agrees to travel the most direct route when transporting prisoners, male and/or female, for HCSO.
9. Vendor shall immediately report unusual incidents, emergencies and/or controversial situations that arise in the
performance of services to HCSO in accordance with the HCSO directives. For the purpose of definition, "unusual
intlflent;'emergertcy, or controversial situations" includes, but is not limited to, the following: any act of violence by
A. prisoxLecroit Ofher passengers; any escape or attempted escape of a prisoner, or any other breach of security; any
^`excessive delay iij the transportation of a prisoner; any medical condition of a prisoner or other passenger requiring
emergency medical treatment; any mechanical failure that would normally require formal reports to the cognizant
regulatory agency; and any refusal of law enforcement agencies to release a prisoner to the contractor as authorized
or directed by HCSO.
10. Vendor shall assume custody of prisoners from authorized agents of HCSO, at the location ofincarceration determined by
the patties to be suitable for such purpose, to transport such prisoners to their destination or other specified location.
11. Upon arrival, vendor shall surrender custody of such prisoners to HCSO or to the law enforcement agency as designated
by HCSO. HCSO has the right to cancel its pick-up order within twenty-four (24) hours after placing 6e order. Any other
cancellation may be made only with the consent ofthe vendor. The vendor shall notify the Criminal Warrants Division of
HCSO regarding any significant delays as soon as possible,
12. In the event of delays in delivering prisoners to the specified destination, whether or not beyond vendor control, including
inclement weather or mechanical malfunctions, the vendor shall provide for all prisoner costs, except medical, related to
such delays, including, but not limited to, food and lodging,
13. Vendor agrees to notify the Criminal Warrants Division within one-(4) twenty-four (24) hours from receipt of a work
request to transport a female prisoner, whether or not a female guard is available for the transport.
Pago 14 of23
U.S. Corrections - Page 87 of 104
14. HCSO will provide the vendor with a pickup deadline for all prisoners. The vendor shall be fully responsible for ensuring
that all prisoners are picked up before the designated pickup deadline. In the event a prisoner is unavailable for pickup
due.to vendor failure to meet the pickup deadline, HCSO will be relieved of any and all costs associated with such pickup.
H. Refusal and/or Inability to Transport
1. The vendor shall have the right to refuse to transport any individual whose condition or behavior, in egisien of-t#te
driver determined by a supervisor, would be detrimental or dangerous to the safety of the vehicle or its passengers. In
the event the driver refuses to transport any such individual, HCSO must be notified immediately, prior to leaving the pick-
up location, and there shall be no charge to HCSO,
2. If upon arrival at the holding agency, the vendor leams that the prisoner has a contagious disease that was unknown to the
vendor and HCSO, the vendor shall immediately contact HCSO for further instructions. If the prisoner is transported,
transport shalt be made in such a manner as to ensure the well-being of all other occupants. If the prisoner cannot be
transported, HCSO will not be subject to a penalty charge. The vendor agrees not to place holds on HCSO prisoners held
in other jurisdictions. Should the vendor or its agents place a hold on a prisoner, in violation of this provision, vendor
agrees to reimburse HCSO for the full cost of transport in each such occurrence.
3. In the event the prisoner is unavailable, due to the fault of HCSO, HCSO will be responsible for the costs incurred which
are directly attributed to the trip to the facility, but no more than 25% of the original trip cost. In the event the vendor fails
to contact the holding facility twelve (12) hours prior to pick up, HCSO must be relieved of any and all costs associated
with such pickup if upon arrival the prisoner is unavailable. In any case, HCSO will not be subject to a penalty charge.
4. Should vendor fail to pick up prisoners when booked in advance, HCSO will charge vendor a fee of $100.00 perinfraction.
5. Vendor shall deliver prisoners held in another jurisdiction to HCSO facilities within six (6) days from the date of pick up
unless HCSO designates a shorter period of time. Failure to comply with this requirement without the consent of a
Criminal Wan -ants supervisor of HCSO will reduce the cost of the trip by HCSO to 50% of the original price.
M. Identification { Uniform
1. Vendor employees shall be required to wear a uniform bearing the company Iogo. Street/casual clothes i.e. jeans, T-
shirts with popular printed material, sandals, "flip-flops", etc, will not be acceptable. If vendor employees do not wear
proper attire, the holding authority may not release the prisoner(s), and the vendor will not be compensated for the
trip.
2. All employees of the vendor involved in the pick-up and transportation of prisoners will carry a identification (ID)
that indicates information including; but not limited to, the company name, employee name, photo, etc. This ID must
be presented and/or displayed properly when requested by the holding agency prior to the release of any prisoner.
IV. Policy, Contingency Plan and Reporting Requirements.
1. Vendor shall have written contingency plan in place in the event of a medical problem, accident, or prisoner escape.
2. Prisoners must be given an average of eight (8) hour rest period within any given twenty-four (24) hour period. No
prisoner will travef snore than twenty-four (24) hours without receiving housing. Housing will be provided to the
prisoner, with the opportunity to receive proper rest, shower and meet other hygienic needs.
3. Prisoners must be provided restroom stops every there (3) ^• -^ frequently, in accordance with common prisoner
transport standards, and in a humane manner during trip if no restroom facilities are provided on the transport
vehicle. If restroom facilities are provided on the transport vehicle, they shall be kept in a sanitary condition and shall
be maintained as such for the duration of the transport.
4. Prisoners requiring medication shall be provided medication at required time intervals while en route and self-
Page 15 of23
U.S. Corrections - Page 88 of 104
medication shall be appropriately documented.
5. Prisoners traveling interstate shall meet the governmental standards fdr
travel each day from point of departure to point of destination.
6. Releasing agency shall be given one (1) working day notice prior to transportation agency taking custody of a prisoner
unless a lesser period may be mutually agreed upon. HCSO will determine if a status change of the prisoner has
occurred. In the event that a status change has occurred, thereby causing the transport cancelled, the transporting
agency will contact Criminal Warrant supervisor immediately and there will be no charge to the HCSO.
7. Vendor is responsible for providing prisoners three balanced and nutritious meals during each twenty-four (24) hour
period while in their custody.
8. Vendor must immediately notify the contact person in HCSO of any medical problems, escape, accident, or other
incidents as outlined in the contingency plan. Should immediate notification not be possible, notification must be
provided at the earliest time possible.
• For prisenem traveling ' 1 HQ89 will be notified the day tFanspaWagagentsefapriso er
10. Appropriate documentation including written authority to transport prisoner (i.e., Prisoner Receipt, Property Receipt
and Prisoner Medical/Medication information) will be delivered with the prisoner. The vendor will provide a detailed
written report, including all prisoner activities while in transit upon prisoner delivery. The report shall list the date,
times -for pickup and delivery, all restroom breaks, meals, medicallbehavior problems and overnight stops. The report
shall also contain the transporting agents' signatures and the extradition oath for each prisoner transported.
11. Vendor must -provide a twenty-four (24) hour, seven (7) day a week communication system for access of agency
decision -makers.
V. Personnel
Vendor shall complete an evaluation of potential employees targeting desirable qualified candidates with unquestionable
backgrounds. Evaluation must include, but not be limited to, a driving history, a criminal history investigation and drug
and alcohol testing.
1. Vendor shall be required and responsible for conducting their own drug and alcohol testing ofeach employee prior
to sending to HCSO. €er- fi!}gwTfin and baekgroun he,-" xy--.?---eseaiple5,ees-A-howgibeprovidhigsefvioesfe
Vendor shall reftnbume HG80 for eny�all fees ass aiated with required baelWeuad ohoc&s, net te eKeeed
2. Vendor agrees that current employees and new.personneI will not be eligible to provide required services at HCSO,
if a criminal record is located for the following offenses:
a. All felony offenses unless pard5ned of the offense, if the pardon is expressly granted for subsequent proof of
innocence.
b. Misdemeanor offenses that fall into the following categories:
I. Convicted of driving while intoxicated, either alcohol or drugs, within the past two (2) years.
2. Thefts or crimes against persons that resulted in jail time or probated jail time within the past two (2)
years.
Drug Offenses;
1. Manufacture or sale of any illegal drug or controlled substance.
2. Drug use. marijuana —no usage within the past two (2) years, or any felony drug usage. No exceptions
Page 16 of23
U.S. Corrections - Page 89 of 104
allowed.
d. Felony or misdemeanor convictions for the following offenses:
1. Public lewdness
2. Indecent exposure
3. Penury
4. Tampering with a governmental record
S. Impersonating a public servant
6. Permitting or facilitating an escape
7. Violations of the rights of a prisoner.
3. Transporting agents shall receive at least a total of 100 hours training in all phases of short and long distance
prisoner transport, applicable laws, prisoner care, custody, control, self-defense, Cardiopulmonary Resuscitations
(CPR), first aid, restraints and weapons training. Vendor must be able to provide proof of training if requested by
HCSO. Proof of training, for at least seven (7) years must be retained and accessible to HCSO.
4. Transporting agents shall be properly licensed in accord with all applicable State and Federal requirements.
S. A female transporting agent shall be used when transporting a female prisoner. If no female transport agent is
available, the female prisoner is not to be transported by less than two transport agents of the
opposite sex.
6. Vendor shall provide a list of names, ID card numbers, and signatures of transporting agent authorized to receive
custody of prisoners on behalf of HCSO. Vendor shall be responsible for providing updates to the HCSO. Vendor
shall furnish any and all documentation regarding certification or registration of its transport agents to the HCSO
upon request.
VI. Vehicles
Vendor's vehicles at all times must meet the following requirements:
1. Vehicles only properly licensed in accordance with all applicable State and Federal regulations, allowed to provide
services.
2. Vehicles must separate transporting agents from prisoners, as well; separation of male and female prisoners required.
3. Safety equipment, at all times must be on vehicles providing services to HCSO. Safety equipment will consist of but
not be limited to cell phones, first aid kits, fire extinguisher and safety triangles.
4. Vehicles shall be clean inside and out at all times.
S. lmmediately Within twenty-four (24) hours, any/all vehicle accidents must be reported to HCSO Criminal Warrants
Supervisor. HCSO Criminal Warrants supervisor will be furnished with any/all official accident investigation reports
generated by locallstate law enforcement agency and a copy of any vendor internal investigation reports related to
any/all accidents.
6. Trip audits shall be completed on transporting agents' activity logs to assure compliance with operating standards.
VII. Restraint Equipment
1. Handcuffs and leg irons Shall be manufactured to meet full compliance with National Institute of Justice NJ)
Standards dealing with marking, workmanship, mechanical strength and tamper resistance.
2. Prisoners shall not be secured to any part of the transporting vehicle.
3. The practice of hogtying (the restraint of the ankles and the wrists while being tied together behind the back) shall
be strictly prohibited at all times.
Page 17 of23
U.S. Correctlons - Page 90 of 104
1. Question: Termination: Page 9, "Harris County may terminate the contract without cause upon thirty (30)
days written notice. " Would the County allow vendors the same termination rights as the County?
Answer: No, due to the time frame, the Harris County Sheriff's Office would require at the least a
sixty (60) day written notice in order to arrange personnel and to ensure extraditions are met.
2. Question: Vendor Qualifications: Page 14, "13. Vendor agrees to notify the Criminal Warrants Division
within one (1) hour from receipt of a workrequest to transport a female prisoner, whether or not afemale
guard is available for the transport. Would the County consider removing this requirement? This
timeline is not feasible.
Answer: See Addendum No. 3. The Vendor must assume responsibility of their prisoners.
Question: Refusal and/or Inability to Transport: Page 15, "1. The vendor shall have the right to refuse to
transport any individual whose condition or behavior, in the opinion of the driver, would be detrimental or
dangerous to the safety of the vehicle or its passengers. In the event the driver refuses to transport any such
individual, HCSO must be notified immediately, prior to leaving the pick-up location, and there shall be
no cltarge toHCSO. "Would the County consider allowing charges incurred to be billed to the County
if the failed pickup is of no fault of the vendor?
Answer: No, if the behavior of the Inmate dictates the vendor will either not transport or discontinues,
transport services, it is of no fault of the Harris County Sheriff's Office and therefore charges will
not be billed to the County.
4. Question: Refusal and/or Inability to Transport: Page 15, 'T. If upon arrival at the holding agency, the
vendor learns that the prisoner has a contagious disease that was unknown to the vendor and HCSO, the
vendor shall immediately contact HCSO for further instructions. If the prisoner is transported, transport
shall be made in such a manner as to ensure the well-being of all other occupants. If the prisoner cannot
be transported, HCSO will not be subject to a penalty charge. The vendor agrees not to place holds on
HCSO prisoners held in other. jurisdictions. Should the vendor or its agents place a hold on a prisoner, in
violation of this provision, vendor agrees to reimburse HCSO for the full cost of transport in each such
occurrence. " Would the County consider allowing charges incurred to be billed to the County if the
failed pickup is of no fault of.the vendor?
Answer: No, if it is of no fault of the Harris County Sheriff's Office, we shall not he billed or charged
a penalty.
5. Question: Refusal and/or Inability to Transport: Page 15, "3. In the event the prisoner is unavailable, due
to the fault of Hq'SO, HCSO will be responsible for the costs incurred which are directly attributed to the
trip to the facility, but no more than 2S% of the original trip cost. In the event the vendorfails to contact
the holdingfacility twelve (12) hours prior to pick up, HCSO must be relieved of any and all costs associated
with such pickup if upon arrival the prisoner is unavailable. In any case, HCSO will not be subject to a
penalty charge. " Would the County consider allowing for 50% of the original trip cost for failed
pickups that are no fault of the vendor?
Answer: No.
6. Question: Refusal and/or Inability to Transport: Page 15, "3. Should vendor fail to pickup prisoners when
booked in advance, HCSO will charge vendor a fee of $100.00 per infraction. Would the County consider
removing this requirement in its entirety? This is too broad of a requirement and does not factor into
account conditions out of the Vendors control.
Answer: No.
U.S. Corrections - Page 91 of 104
Question: Refusal and/or Inability to Transport: Page 15, "5. Vendor shall deliverprisoners helm in another
jurisdiction to HCSOfacilitles withinsir (6) days from the date ofpickup unlessHCSO designates ashorter
period of time, Failure to comply with this requirement without the consent of a Criminal Warrants
supervisor of HCSO will reduce the cost of the trip by HCSO to 50% of the original price. Would the
County consider removing this requirement in its entirety? Based on the pickup location of some
offenders, it is not possible to guarantee their delivery in six days, or less if we are to abide by
mandatory AOT/FMCSA regulations regarding maximum driving time of passenger carrying
vehicles.
Answer; No, all factors that would prevent the Vendor from delivering to RCSO within six (6) days
should be considered prior to accepting the transport.
8. Question: Policy, Contingency Plan and Reporting Requirements: Page 15, "2. Prisoners must be given an
eight (8) hour rest period within any given twenty-four (24) hour period No prisoner will travel more than
twenty-four (24) hours without receiving housing., Would the County consider rewording this
requirement to "Prisoners must be given an averse o eight (8) hours of rest within any given twenty-
four (24) hour period.
Answer: See Addendum No. 3.
9. Question: Policy, Contingency Plan and Reporting Requirements: Page 15, " 3. Prisoners must be provided
restroom stops every three (3) hours during trip if no restroom facilities are provided on the transport
. vehicle. If restroom facilities are provided on the transport vehicle, they shall be kept in a sanitary condition
and shall be maintained as such for the duration of the transport. Would the County consider rewording
this requirement to mandate that restroom stops are given frequently, in accordance with com men
prisoner transport standards, and in a humane manner? Based on the geographic location of some
transports, it is not possible to guarantee every three hours if we are to only utilize secured facilities
for restroom breaks.
Answer: Yes.
10. Question: Policy, Contingency Plan and Reporting Requirements: Page 16, "S. Prisoners traveling
interstate shall travel a minimum of 250 straight-line miles each day from point of departure to point of
•destination." Would the County consider removing this requirement in its entirety? Based on the
pickup location of some offenders, it is not possible to guarantee that they will travel 250 straight-
line miles each day if we are to abide by mandate DOT/FMCSA regulations regarding maximum
driving time of passenger carrying vehicles and -also allowing for adequate rest, restroom and hygiene
breaks,
Answer: Yes, see Addendum No. 3. All deadlines: for delivery should not be affected by not having
a requirement of how many miles traveled.
M . Question: Policy, Contingency Plan and Reporting Requirements: Page 16, " 6. Releasing agency shall be
given one (1) working day notice prior to transportation agency taking custody of a prisoner unless a lesser
period may be mutually agreed upon. HCSO will determine ifa status change of the prisoner has occurred.
In the event that a status change has occurred, thereby causing the transport cancelled, the transporting
agency will contact Criminal Warrant supervisor immediately and there will be no charge to the HCSO. "
Would the County consider rewording this requirement that if a Status Change occurs resulting in a
failed pickup at not fault of vendor, County may be billed for costs incurred?
Answer: No, if the cancellation is of no fault of the County, the County shall not incur costs.
12. Question: Policy, Contingency Plan and Reporting Requirements: Page 16, 'T. For prisoners traveling
interstate, HCSO will be notified the day transporting agents take custody of a prisoner." Would the
County consider removing this requirement in its entirety?
U.S. Corrections - Page 92 of 104
Answer: Yes, HCSO does.not need to be notified the day of pickup, but once transportation has been
arranged and accepted, it becomes the responsibility of the vendor to ensure the pickup is on time.
See Addendum No. 3.
13. Question: Personnel: Page 16, "I. Vendor shall be responsible for drug and alcohol testing of each
employee prior to sending to HCSO for fingerprint, and background check Vendor's employees who will
be providing services for HCSO will all be required to complete a background check through HCSO
Background and Screening. The background check will include but not be limited to fingerprint screening.
HCSO, Department of Public Safety, and Federal Bureau of Investigations (FBI) will conduct fingerprint
checks. All background investigations will adhere to the rules andregulations of Reference Title 28, Code
of Federal Regulations, part 20.33(a)(7) and 28 CFR 20.33(a)(6). Vendor shall reimburse HCSO for
any/all fees associated with required background checks, not to exceed one hundred dollars $100.00 per
employee. Would the County consider removing this requirement and instead requiring Vendors to
conduct their own commercially available background check?
Answer: See Addendum No. 3.
14. Question: Personnel: Page 17, "5. A female transporting agent shall be used when transporting a female
prisoner. " Would the County consider amending this requirement to reflect that if no female
transport agent is available, the female prisoner is not to be transported by less than two transport
agents of the opposite sea?
Answer: See Addendum No. 3.
15. Question: Vehicles: Page 17, "S. A=effl—ately, any/all vehicle accidents must be reported to HCSO
Criminal Warrants Supervisor. HCSO Criminal Warrants supervisor will be furnished with any/all official
accident investigation reports generated by local/state law enforcement agency and a copy of any vendor
Internal investigation reports related to any/all accidents. Would the County consider removing
"Immediately" and rewording to in a "timely manner?"
Answer: See Addendum No. 3.
16. Question: Pricing: Page 19, "Pricing must be all-inclusive. Harris County will not allow for any other
rates or charges. Would the County allow for vendors to submit their own pricing structure and
additional line items as the line items mentioned in this bid are not inclusive for all costs associated
with the proposed services?
Answer: No, any additional charges will fall under related items.
17. Question: Does the County require Vendors to have a "Satisfactory" Safety Rating with the Federal
Department of Transportation (DOT)?
Answer: Yes.
18. Question: On page 21, Minimum Insurance. Requirements. Would the County .consider increasing the
Automobile Liability Insurance limit to match the Federal Department of Transportations, Federal Motor
Carrier Safety Administrations mandated limit of $1.5MM for vehicles designed to transport 15 passengers
or less as opposed to the $1MM outlined? FMCSA standards may be found at the link below.
Answer: Harris County will keep Insurance Requirements as is.
19. Question: Does the County require Vendors to utilize transport vehicles equipped with cameras?
Answer: No.
U.S. Corrections - Page 93 of 104
20. Question: Is the County aware of the State of Florida's, Department of Agriculture's Security Licensing
Laws requiring all private companies performing prisoner transports in the State of Florida, including all
transports/extraditions for the Hamilton County Sheriff's Office originating in the State of Florida, to have
a `B' Security License and does the County require the awarded Contractor to have this license, as does the
State of Florida?
Answer: No.
21. Question: Is the County aware of the Federal Motor Carrier Safety Administration's mandated Electronic
Logging Device (ELD) program that went into effect on December I P, 2017 and does the County require
compliance with this law, as does the Federal Government?
Answer: Yes, if the Federal Government requires this Electronic Logging Device (ELD) the Harris
County Sheriffs Office cannot supersede compliance.
22. Question: Is the County aware of the Federal Motor Carrier Safety Administration's mandatory Hours -of -
Service (HOS) regulations that limits maximum driving time for passenger -carrying vehicles and does the
County require compliance with this law, as does the Federal Government?
Answer: Yes, the Harris County Sheriffs Office cannot supersede the Federal Government's statue.
U.S. Corrections - Page 94 of too
���,.�5._t♦OG
114
�sirlc, r
DetNight Dopslauf, C.P.M., CPPO
Harris County Purchasing Agent
March 25, 2020
TO: All Vendors
RE: Job No. 20/0057
EX'I' INDED
DUI, DATE,: April G, 2020, no Inter than 2:00 poi, Local Tittle in Houstoll, 'I'exos
All vcndrn•s arc rcquircd to sign and attach a copy ol'lhis addendum with each bid I'or Expedition Services 017
Prisoners for the Harris Counly Sherii'I's Office. '['his addendum must be received by the Purchasing
Department [it) later than (he above duc dale.
ADDENDUM NO.4
The due date has been extended from IVlondrry, March 30, 2020 to Monday, April 0, 2020, no haler than
2:00 p.m. local time, 11ot151011. TX (attached).
Sincerely,
DeMlight Dopshtt I'
Purchasing; Agpit
US Corrections LLC
Company Name
CAI:/r.jb1F""
'1001 Preston, Si cite 670, I-IouSt ft. AN Yd gvj1741-41100- Fax TK3-755-6695 0
`-.7
. jCVim.
S11Ic,
DeWight DOPSlauf, CAM., CPPO
Harris COClnty Purchasing Agent
Apri 12, 2020
TO: All Vendors
RE: ,lob No. 20/0057
1)t1L; 1)A'I'1:: April 6, 2020, uo later thm 2:00 pm, Local 'I lnlc in Houston, 'I'exils
All vcnclols ale required to sign and attach a copy of this addendum with each bid for Lxtraclition Senlices of
Prisoners for the 11a1-1-iS Couiriy Sheriff°s Office. This addendum must be received by the Purchasing
Department !TO later than the nbove clue date.
ADDENDUM NO.5
!, kevised Specifications shcel, page 18 ol'23 (allached),
2•. Revised Pricing;/Delivery Inl'ormalion shcel, page 19 of 2l (attached).
3. (�uestians �� Ansivcrs (nttachcd).
Sincerely,
DeWighl Dopsl tit'
Purchasing Ag nt
For �
US Correctiort§ LLC_
Compuny MIN
p�
CA K/d h o
,_.......... ... _.
1001 Preslor), Suite G%0, hlOugE tCar oiib %'Pa�E399biZ1@�'4- I�UU Fax 713-755-6695 0
VIII. Resnaasibilities Prior and During Transportation
Vendors must provide the following services prior and during the transportation of prisoners arriving or
departing from HCSO locations:
1. Positive physically identified of prisoners is required prior to transportation agents assuming custody and
removing them from the holding agency. Transporting agents shall have photographs and fingerprints on
hand for comparison when picking up a prisoner for HCSO.
2. Transporting agent of the same gender will provide a strip search of prisoners prior to transporting.
3. Property transported shall be inventoried and signed for by both the prisoner and the transporting agent.
All transported property will be kept separated from prisoner during transportation.
4. At all times, during transportation prisoner's phone use is prohibited. No exceptions.
5. Prisoner's food to be consumed and provided on the vehicle utilized for...and `during transpoiation,
t
6. When transportation -housing facilities must be utilized, prisoners shalf'`be lodged in secure and adequate
jail facilities. Housing facility and local staff must be advised of prisoners escape pgte=possible
ty threat
i.e. possible gang affiliation, disruptive group member or high pr file offender.
transportation prisoners shall be separated from the general population at the housing facility,
7. Prisoner injuries shall be reported to the transporting agency office and HCSO.
8. Transporting agents are legally responsible for prisoners under their care and control.
9. All escapes shall be reported immediately to local Iaw enforcement at the scene, HCSO, and to the
transportation agency office,
CIX. Special Conditions Surcharge Fee
Special conditions surcharge fee will be utilized for special situations such as but not limited to time
specific pick-ups and drop offs, short notice transports, release dates, court dates, and/or situation where
inmate housing must occur because operational routes have been impacted.
Pap 18 of 23
U.S. Corrections - Page 98 of 104
MM14,611
/ ' all ►I! U ►
PRICING
Vendor must provide unit pricing for the items below. Quantities are estimated, Harris County may require more or less,
Incase of discrepancy between unit and total pricing, unit pricing governs. Harris County may award by item, by group,
by category, overall or as best serves the County. Pricing must be all-inclusive. Harris County will not allow for any
other rates or charges.
Item
No.
Population
Male Prisoner
Description
2. Female Prisoner
3 Medical Condition (insulin dependent, HIV, pregnancy)
Est. unit
UOM Qty. Price Total Price
miles 515,000 $ 2.00 $1,030,000.00
miles 98,200 $ 2.00 $198,400.00
miles i5,000 $ Please see $cotes below
Additional Services
4 Limited Service Areas (provide listing of states that fall in
miles
15,000
$
$
Us category).
Please see notes below
5 Discount offered by vendor when multiple prisoners are
tier
2-10
%
picked up and dropped off at same location and time.
25
tier
11-20
%25
tier
21+
% 25
6 Minimum transport fee for trips under 300 miles
trip
60
$ 400.00
$ 24,000.00
7 Special Conditions Surcharge Fee
trip
100
$ 400.00
$40,000.00
GRAND TOTAL
$1,290,400.00
RENEWAL OPTIONS
Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon the
same terms, conditions and pricing as the original year. Renewal is subject to approval by the Harris County
Commissioners Court. Once renewal options are exhausted, the contract must be rebid. Harris County reserves the
right to rebid at any time as is in its best interest and is not automatically bound to renew.
Notes: Pricing included below along with reasoning on Pricing Clarification document, Page 103.
3. Medical Conditions: priced case -by -case or if an exact dollar amount is needed for purpose
of bid, $5.00 per mile.
4. Limited Service Areas: priced case -by -case or if an exact dollar amount is needed for purpose
of bid, listing of states and associated pricing is below.
Limited Service States and Pricing:
VT, NH, WA, OR, ME: $2.25 per mile
ID: $2.50 per mile
MT: $2.75 per mile
ND: $3.00 per mile
WY: $3.25 per mile
SD: $3.50 per mile
Page 19 of23
U.S. Corrections - Page 99 of 104
i, Question: Refusal andlor.1nability to YY%tnsport.- Page IS, "l. The vendor shall have the right to refuse to
transport any individual whose condition or behavior, in the opinion of the driver, would be detrimental or
dangerous to the safety of the vehicle or its passengers. In the event the driver refuses to transport any such
individual, HCSO must be notified immediately, prior to leaving the pick-up location, and there shall be no
charge to HCSO. "
Refusal and/or Inability to YY ansport. Page IS, "2. If upon arrival at the holding agency, the vendor learns
that the prisoner has a contagious disease that was unknown to the vendor and HCSO, the vendor shall
Immediately contact HM0 for further instructions. If the prisoner is transported, transport shall be made
in such a manner as to ensure the well-being of all other occupants. If the prisoner cannot be transported,
HCSO will not be subject to a penalty charge. The vendor agrees not to place holds on HCSO prisoners
held in other jurisdictions. Should the vendor or its agents place a hold on a prisoner, in violation of this
provision, vendor agrees to reimburse HCSO for the full cost of transport in each such occurrence. "
Refusal and/or Inability to Transport: Page IS, "3. In the event the prisoner is unavailable, due to the fault
of HCSO, HCSO will be responsible for the costs incurred which are directly attributed to the trip to the
facility, but no more than 25% of the original trip cost. In the event the vendor fails to contact the holding
facility twelve (12) hours prior to pick up, HCSO must be relieved of any and all costs associated with such
pickup if upon arrival the prisoner is unavailable. In any case, HCSO will not be subject to a penalty
charge. "
Addressing the three requirements above, when a trip is canceIIed after company agents are already in route
(or arrived) to the pickup location, transport companies incur significant costs to pay their staff, gas,
depreciation, house their inmates in transport, and it also impacts company drivers' DOT "driver service
hours". This same applies when a company arrives at a facility and they cannot pick-up an offender due to
undisclosed medical conditions, no medications being provided, or some other unsafe condition that is no
fault of the vendor. It would be unreasonable to require prisoner transport companies to incur these costs
of cancellation and/or no -pickup when they have spent significant time and resources, and capital into the
transport. We request that I3CSO allows for industry standards of a 50% cancellation fee (after a certain
date), or a no -pickup fee in the case that a company shows up and is not able to safety transport the offender.
Answer: See Addendum No. 3., for revisions to page 15, section II, 1. Before the vendor starts
travelling to the location for the pickup, and after going through the quote process, and accepting the
job at the quoted price, it is the responsibility of the vendor to contact the holding agency to ensure
the prisoner will be ready for pickup and that all medical and/or medications are known up front
prior to pick up. Before quoting a price, all information (medical, medications, etc.) should be made
known and is the vendor's sole obligation to ensure all current information on the prisoner is
available. It is no fault of the Harris County Sherrif s ,Office (HCSO) if all information is not
acquired by vendor or if the prisoner's behavior is detrimental or dangerous. HCSO will not be
responsible for any cost leading up to the prisoner being picked up if the pickup is at no fault of
HCSO. HCSO will only be responsible for a failed pickup if the failed pickup was directly the fault
of HCSO.
If the prisoner becomes contagious by disease and is of no fault of the vendor or HCSO the vendor
shall immediately contact HCSO for further instructions. If the prisoner is transported, transport
shall be made in such a manner as to ensure the well-being of all other occupants. If the prisoner
cannot be transported, HCSO will not be subject to a penalty charge. The vendor agrees not to place
holds.on HCSO prisoners held in other jurisdictions. Should the vendor or its agents place a hold on
a prisoner, in violation of this provision, vendor agrees to reimburse HCSO for the full cost of
transport in each such occurrence.
The 25% of the Original Trip Cost (quoted price) should remain the same. If the vendor is unable
to or refuses to transport after a price is accepted it is the vendor's responsibility to ensure all
U.S. Correctlons - Page 100 of 104
information is known or disclosed to the vendor. The HCSO is not responsible for any information
not disclosed to the vendor prior to pickup.
2. Question: Refusal and/or Inability to Transport: Page 15, "4. should vendor fall to pickup prisoners when
booked in advance, HCSO will charge vendor a fee of$]00.00per infraction.
This is a very broad requirement that we are requesting removed or seek additional clarification on. Failed
pickups can be.caused by numerous conditions outside of a Vendors control such as vehicle breakdowns,
weather conditions, or delays at facilities. We do not believe it is fair for the County to fine Vendors if a
pickup is unsuccessful due to variables out of the Vendors control. Could the .County please provide
addifional clarification on this requirement or advise if removal is possible?
Answer: The HCSO and all law enforcement agencies are mandated by state law and the fifty (50)
State Compact Agreement that all extraditions are completed in the time frame specified for Out of
County (OOC) and Out of State (OOS) charges. If transportation is arranged by vendor, but the
vendor fails to arrive in the allotted time, the HCSO will be subject to penalty by the State. It is only
fair that if the HCSO is entrusting the vendor to arrive on or before the time frame expires, there be
some fine or penalty adjudicated to the vendor to ensure the time frame is met.
3. Question: Refusal and/or inability to Transport Page I5, "S. Vendor shall deliver prisoners held in another
jurisdiction to HCSO facilities within six (6) daysfrom the date ofpickup unless HCSO designates a shorter
period. Failure to comply with this requirement without the consent of a 0-hninal Warrants supervisor of
HCEO will reduce the cost of the trip by HCSO to 50% of the original price.
We request that the 6-day delivery window be removed. Based on the pickup location of some offenders it
is not possible to guarantee their delivery in 6-days or less if Vendors are to abide by mandatory
DOT/FMCSA requirements for Maximum Driving time for Passenger Carrying vehicles. This is a federal
law which the bid terms require compliance of Additionally, the specifications require frequent restroom
stops and overnight housing averaging 8-hours of rest in every 24-hour period which adds additional time.
We understand that the County would like offenders delivered as quickly as possible once picked up but
forcing a six -day window could place offenders, vendors staff, and the general public at risk if vendors are
not providing adequate rest for transport personnel. It is in vendor's best interest to have offenders in
custody for the shortest amount of time possible to mitigate liability but violation of federal law or
endangerment of all involved may/will occur by rushing the transport process.
Additionally, the offenders' comfort and safety are something we have made great strides to improve. We
attempt to provide them with an extended mid -transport break averaging 24-48 hours when traveling cross
country. This allows for the offender to.rest, exercise, and receive care before continuing their transport.
When combining the mid -transport break of 48 hours or more with the 8-hour average break per day,
honoring the 6-day request would require us lower our standard of care for offenders, The mid -transport
break comes at no additional charge to our clients and is an attempt .to provide our passengers a better
experience than any other company in the industry. This helps protect the offender, you and our company.
Answer: No, all factors that would prevent the vendor from delivering to HCSO within six (6) days
should be considered prior to accepting the transport. All transports have a deadline date in which
the prisoner must be picked up by, but does not have a drop off date. It should be the responsibility
of the vendor to ensure the prisoner can be dropped off within the six (6) day allotment.
4. Question: Pricing: We have additional concerns related to the pricing portion of this bid which fails to
include minimum transport charges nor surcharges for special request transports. Minimum Charge and
Surcharges for special transport requests are industry standard for all transportation companies.
The "Minimum Transport Fee" protects prisoner transport companies from getting a transport request for
10 miles at $x.xxlmile, potentially resulting in a $10-15 bill to move an offender. It is very costly totransport
U.S. Corrections - Page 101 of 104
inmates and no company would be able to remain in business at those rates. We request that there is
language added to the contract to state that all moves will be over 300 miles, or alternatively allow for
minimum price for a transport on your pricing schedule.
Surcharges are industry standard and allow prisoner transport companies to charge for additional work and
money incurred when a special condition applies. These are situations like release dates, court dates, short -
notice or any transport that requires companies to pick up or drop offon specific dates and times or situation
where inmate housing must occur because our operational routes have been impacted by these parameters.
County jails typically charge between $45-150/inmate per night to house overnight. In almost all
circumstances, time specific pick-ups and drop offs and/or short notice transport requests incur significant
housing costs for not just your offenders, but any other offenders on the same vehicle.. We request that
HCSO considers adding Special Conditions Surcharge and allow for this fee to apply to these transports.
If surcharges and minimums cannot be added to the bid, companies will bid.a higher rate per mile in order
to offset the losses they will take on special requests and short moves. This will result in the County paying
a much higher rate per mile than needed on regular (the majority) of their moves. Please consider this
amendment to the pricing page as it is a win/win for both vendor and agency.
Answer: See Addendum No. S.
U.S. Corrections - Page 102 of 104
INTENT TO RESK M.
DATE: 3/9/2020
TO: ckamiriski(cupunlimmet
FROvi: Dave Warden III, 615-352-9798 ext. 156
Name and Phone Number
US Corrections LLC
Company Name
PO Box 171078
Street Address
Nashville, TN 37217
City; State, Zip
RE: Vendor's intent to respond to Job ll 20/xxxx
Extradition Seiiices of Prisoners for the Harris County Sheriffs Office
In order that Harris County may assess potential vendor's interest in this job, please check one of the
statements below and email to ckaminski(e- our.hctx.net, prior to the deadline of this BID. Thank you.
Our company intends to respond to this job Yes
Our company declines to respond to this job
Optional: Reason for declining
Declining to respond will not eliminate the vendor from future consideration to jobs with Harris County.
U.S. Corrections - Page 47 of 104 Page 2 or 23
This bid/proposal package includes the components checked below. If the item is not checked, it is not applicable to
this bid/proposal. Offerors are asked to review the documentation to be sure that all applicable parts are included. If
any portion of the documentation is missing, notify the Purchasing Department immediately. Offeror should be
thoroughly familiar with all of the following items applicable to the bid/proposal before submitting an offer.
X I. Cover Sheet - Complete this page, sign IN INK and return it.
X 2. Table of Contents - This page lists the applicable components of this bid/proposal documentation.
X 3. General Requirements - It is offeror's responsibility to be thoroughly familiar with the General
Requirements.
X 4. Specifications - This section contains a detailed description of the goods/services sought by the
County.
X 5. Pricing/Delivery Information - This form is used to solicit exact pricing of goods/services, delivery,
and other costs.
X 6. Attachments
X a. Tax Form /Debt/Residence Certification- Complete this form and return it with your
offer.
b. Bid Guaranty & Performance Bond Information & Requirements - This form
applies only to certain bids/proposals. All public work contracts over $25,000 require
a Payment Bond and over $100,000 must also have a Performance Bond, in a form
approved by the County. Please read carefully and fill out completely.
c. Bid Check Return Authorization Form - This form applies only to certain
bids/proposals. Read this form carefully and fill it out completely.
d. Vehicle Delivery Instructions - Included only when purchasing vehicles.
X e. Minimum Insurance Requirements- Included in specific requirements when
applicable (does not supersede "Hold Harmless" section of General Requirements).
f. Worker's Compensation Insurance Coverage Rule 110.110 - This requirement
is applicable for a building or construction contract.
Revised 1/16
g. Financial Statement - When this information is required, you must use this form or
submit acceptable financial documents.
X h. Reference Sheet - When references are required, reference letters or the use of this
form is acceptable.
i. HIPAA Requirements
X j. Questionnaire
U.S. Corrections - Page 48 of 104 page 3 of 23
1DI : 3[11111,4 l stlZm 4CO3 "4;3 113.1
READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE
FOR FULFILLING ALL REQUIREiIIENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.
General Requirements apply to all advertised bids; however, these may be superseded, whole or in part, by OTHER DATA
CONTAINED HEREIN. Review the Table of Contents. Be sure your bid package is complete.
ACCESS TO RECORDS
In special circumstances, vendor may be required to allow duly authorized .representatives of .Harris County, the Harris County
Hospital .District or the state and federal government access to contracts, books, documents, and records necessary to verify the
nature and extent of the cost of services provided by vendor. Vendor must keep records within Harris County or note in bid that
records will be available within the boundaries of Harris County to those representatives within twenty-four (24) hours of request
by the County.
ACH VENDOR PAYINIENT (Automated Clearinghouse)
Harris County offers ACH vendor payment services for all vendors providing products or services. Instructions and authorization
agreement forms are provided at www.hcLx.net/ai.ulitor/.
ADDENDA
When specifications are revised, the Harris County Purchasing Department will issue all addendum addressing the nature of the
change. Offerors must sign and include it in the returned bid package.
ASSIGNMENT
The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Harris County
Commissioners Court or other applicable governing body.
AWARD
Harris County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the
laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all
bids. In the event the lowest dollar offeror meeting specifications is not awarded a contract, the offeror may appear before the
Commissioners Court, Hospital District Board of Trustees, the Juvenile Board or other applicable governing body and present
evidence concerning his responsibility after officially notifying the Office of the Purchasing Agent of his intent to appear.
BID FORM COMPLETION
Fill out and return to the Harris County Purchasing Department ONE (.I) complete bid form in an appropriately sized envelope
or box. PACKAGE MUST SHOW THE JOB NUMBER, DESCRIPTION AND BE MARKED "SEALED BID." An
authorized representative of the offeror should sign the Bid Cover Sheet. The contract will be binding only when signed by
Harris County, :funds are certified by the County Auditor and or the Hospital .District, as applicable, and a Purchase Order issued.
BID RETURNS
Offerors must return all completed bids to the Harris County Purchasing Department reception desk at 1001 Preston, Suite 670,
Houston, Texas before 2:00 P.M. LOCAL TiME IN HOUSTON, TEXAS on the date specified. Late bids will not be accepted.
BONDS
If this bid requires submission of bid guarantee and performance and payment bonds, there will be a separate page explaining
those requirements. Bids submitted without the required bid bond or cashier's checks are not acceptable.
CERTIFICATE OF INTERESTED PARTIES (FORM 1295)
Texas law requires all parties who enter into any contract with the County which must be approved by Commissioners Court to
disclose all interested parties. Form 1295 must be completed in its entirety at the following website:
lrttns:/'w��w.etl»cs.state.tx us/whatsnew/elf info form 1295. limn prior to submitting your response. Failure to do so may result
in disqualification of your response.
CERTIFICATION REGARDING DEBAR MENT, SUSPENSION INELIGIBILITY, AND VOLUNTARY EXCLUSION
The Contractor certifies by execution of this Contract that it is not ineligible for participation in federal or state assistance
programs under Executive Order 12.549, "Debarment and Suspension." Additionally. contractor warrants and represents by
execution of this Contract that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in ally
Federal programs, including but not limited to the following: Department of Health and Human Services (DIIHS), Office of
Inspector General (OIG) - List of Excluded Individuals & Entities (LEIF,); U.S. General Work Administration (GSA) —Excluded
Parties List System (EPLS); All States (50) Health & Human Work Commission Medicaid OIG Sanction List; Government
U.S. Corrections - Page 49 of 104
Page 4 n('_'.i
Terrorist Watch List (OFAC / Patriot Act); Department of Commerce, Bureau of Industry and Security, Denied Persons List;
and Department of Homeland Security, Immigration and Customs Enforcement (ICE) Most Wanted, The Contractor further
agrees to include this certification in all contracts between itself and any subcontractors in connection with the services.performed
under this Contract. Conti -actor also certifies that contractor will notify Harris County in writing immediately if contractor is not
in compliance with Executive Order 12549 during the term of this contract. Contractor agrees to refund Harris County for ally
payments made to the contractor while ineligible.
COLOR SELECTION
Deterinination of colors of materials is a right reserved by the using department unless otherwise specified in the bid. Unspecified
colors shall be quoted as standard colors, NOT colors which require up charges or special handling. Unspecified fabrics or vinyls
should be construed as medium grade. If offeror fails to get color/material approvals prior to delivery of merchandise, the using
department may refuse to accept the items and demand correct shipment without penalty, subject to other legal remedies.
COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS
The vendor shalt follow all federal, state, and local laws, rules, codes, ordinances, and regulations applicable to the vendor's
Services.
Pursuant to Chapter 2252, Texas Government Code, the vendor represents and certifies that, at the time of execution of this
Contract/Agreement neither the vendor, .nor any wholly owned subsidiary, majority -owned subsidiary, parent company or
affiliate of the same (i) engages in business xvith Iran, Sudan, or any foreign terrorist organization as described in Chapter 2270
of die Texas Government Code, or Subchapter F of Chapter 2252 of the Texas Government Code, or (ii) is a company listed by
the Texas Comptroller of Public Accounts under Sections 2270.0201 or 2252,153 of the Texas Government Code. The term
"foreign terrorist organization" in this paragraph has the meaning assigned to such term in Section 2252.151 of the Texas
Government Code.
The vendor warrants and represents that it will pay all its workers all monies earned by its workers including but not limited to
regular wages, any overtime compensation, or any additional payments pursuant to the Fair Labor Standards Act, 29 U.S.C.,.
Section 207 9a(1), as amended, the Texas Pay Day Act, the Equal Pay Act, Title ViI of the Civil Rights Act of 1964,42 U.S.C.
Section 2000e, el al., as amended, or any provisions of the Texas Labor Code Ann., as amended.
Harris County operates its business ethically and in compliance with the law. We ask thatany contractor's or vendor's employee
doing business with Harris County who believes lie or she has witnessed any suspected ethical violation or fraud immediately
report the allegations to:
Harris County Purchasing Agent, 1001 Preston, Suite 670, Houston, Texas 77002, 713-274-4400,
Dewight.dopsJauf ..pur.hctx.net
Harris County will conduct a prompt and thorough investigation. At die conclusion of the investigation, Harris County will refer
any suspected criminal activity to the District Attorney or an appropriate law enforcement agency. Contractors or vendors who
report suspected ethical violations or fraud can do so without fear of retaliation. Retaliating against any contractor or vendor for
reporting suspected ethical violations or fraud is strictly prohibited.
Contractor/Vendor warrants and represents, in accordance with Tex. Gov't Code Ann. § 2270.002, that unless ContractorIvendor
meets an exemption under subsection (a), then, as required by subsection (b), Contractor's/Vendor's signature on the
Contract/Agreement constitutes written verification that it does not boycott Israel and will not boycott Israel during the term of
the contract.
CONTRACT OBLIGATION
Harris County Commissioners Court must award the contract and the County Judge or other person authorized by the Harris
County Commissioners Court must sign the contract before it becomes binding on Harris. County or the offerors. Department
heads are NOT authorized to sign agreements for Harris County. Binding agreements shall remain in effect until all products
and/or services covered by this purchase have been satisfactorily delivered and accepted.
CONTRACT RENEWALS
Renewals may be made ONLY by written agreement between Harris County and the offeror. Any price escalations are limited
to those stated by the offeror in the original bid.
CONTRACT TRANSITION
In die event services end by either contract expiration or termination, it shall be required that the vendor continue services if
requested by :Harris County Purchasing, until new services can be completely operational. The vendor acknowledges its
responsibility to cooperate fully µnth the replacement vendor and Harris County to ensure a smooth and timely transition to the
U.S. Corrections - Page 50 of 104
Page 5 of ? 3
replacement vendor. Such transitional period shall not extend more than ninety (90) days beyond the expiration/termination date
of the contract, or any extension thereof. The vendor shall be reimbursed for services during the transitional period at the rate in
effect when the transitional period clause is invoked by Harris County. During any transition period, all other terms and
conditions of the contract shall remain in full force and effect as originally written and subsequently amended.
DIGITAL FORMAT
If offeror obtained the bid specifications in digital format in order to prepare a response, the bid rnu31 be subndtted iu hard copy
according to the instructions contained in this bid package. If, in its bid response, offeror makes any changes whatsoever to the
County's published bid specifications, the County's bid specifications as published shall control. Furthermore, if an alteration of
any kind to the County's published bid specifications is only discovered after the contract is executed and is or is not being
performed, the contract is subject to immediate cancellation.
DISQUALIFICATION OF OFFEROR
Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Harris County certifies
that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code § 15.01, et seq.,
as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any
other person engaged in such line of business. Any or all bids may be rejected if the County believes that collusion exists among
the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror
and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be
withdrawn; however, nothing herein prohibits a vendor from submitting multiple bids for different products or services.
E-MAIL ADDRESSES CONSENT
Vendor affirmatively consents to the disclosure of its e-mail addresses that are provided to Harris County, the Harris County
Flood Control District, the Harris County Hospital District including its HMO, the Harris County Appraisal District, or any
agency of Harris County. This consent is intended to comply with the requirements of the Texas Public Information Act, Tex.
Gov't Code Ann. §552.137, as amended, and shall survive termination of this agreement. This consent shall apply to e-mail
addresses provided by Vendor, its employees, officers, and agents acting on Vendor's behalf and shall apply to any e-mail address
provided in any form for any reason whether related to this bid/proposal or otherwise.
EVALUATION
Evaluation shall be used as a determinant as to which bid items or services are the most efficient and/or most economical for the
County. It shall be based on all factors which have a bearing on price and performance of the iterns in the user environment. All
bids are subject to tabulation by the Harris County Purchasing Department and recommendation to the appropriate governing
body. Compliance with all bid requirements, delivery and needs of the using department are considerations in evaluating bids.
Pricing is NOT the only criteria for making a recommendation. The Harris County Purchasing Department reserves the right
to contact any offeror, at any time, to clarify, verify or request information with regard to any bid.
FISCAL FUNDING
A multi -year lease or lease/purchase arrangement (if requested by the Special Requirements/Itnstructions), or any contract
continuing as a result of an extension option, must include a fiscal funding out provision in the lease or contract. • If, for any
reason, funds are not appropriated by the applicable governing body to continue the lease or contract in their sole discretion, said
lease or contract shall become null and void on the last day of the current appropriation of funds. After expiration of the lease,
leased equipment shall be removed by the offeror from the using department without penalty of any kind or form to Hams
County. AN charges and physical activity related to delivery, installation, removal and redelivery shall be the responsibility of
the offeror.
GOVERNING FORMS
In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall
govern. In the event of any conflict of interpretation of any part of this overall document, Harris County's interpretation shall
govern.
GOVERNING LAW
This bid solicitation is governed by the competitive bidding requirements of the County Purchasing Act, Texas Local Government
Code, §262.021 et seq., as amended Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror
is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Harris County may
request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any portion
of these requirements. Forum for contractual issues shall be in Texas and venue shall be exclusively in Houston, Harris County,
Texas, in a federal or state court of competent jurisdiction. The County does not agree to binding arbitration and does not waive
its right to a jury trial.
U.S. Corrections - Page 51 of 104 Page 6 of 23
GRANT FUNDING
Any contract entered into by the County that is to be paid from grant funds shall be limited to payment from the grant funding
and the vendor/provider understands that the County has not set aside any County funds for the payment of obligations under a
grant contract. If grant funding should become unavailable at any time for the continuation of services paid for by the grant and
further fiuiding cannot be obtained for the contract, then the sole recourse of the provider shall be to tenninate any further
services under the contract and the contract shall be null and void.
HIPAA COMPLL4,NCE
Offeror agrees to comply with the requirements of the Health Insurance Portability and Accountability Act of 1996, Pub. L. No,
104-191 (codified at 45 C.F.R Parts 160 and 164), as amended ("HIPAA" ); privacy and security regulations promulgated by the
United States Department of Health and Human Services ("DHHS"); Title XIII, Subtitle D of the American Recovery and
Reinvestment Act of 2009, Pub. L. No. 111-5, as amended ("HITECH Act"); provisions regarding Confidentiality of Alcohol
and Drug Abuse Patient Records (codified at 42 C.F.R- Part 2), as amended; and TEX. HEALTH & SAFETY CODE ANN. §§
81.046, as amended, 181.001 et seq,, as amended, 241.151 et seq., as amended, and 611.001 et seq,, as amended collectively
referred to as "HIPAA", to the extent that the Offeror uses, discloses or has access to protected health information as defined by
HIPAA. Offeror may be required to enter a Business Associate Agreement pursuant to HIPAA.
HOLD HARMLESS AGREEMENT
CONTRACTOR, THE SUCCESSFUL OFFEROR, SHALL INDEMNIFY DEFEND AND HOLD HARRIS COUNTY
HARMLESS FROM ALL CLAIMS FOR PERSONAL INJURY, DEATH AND/OR PROPERTY DAMAGE
RESULTING DIRECTLY OR INDIRECTLY FROM CONTRACTOR'S PERFORMANCE CONTRACTOR SHALL
PROCURE AND MAINTAIN WITH RESPECT TO THE SUBJECT MATTER OF THIS BIDAPPROPRIATE
INSURANCE COVERAGE INCLUDING AS A MRMfUM PUBLIC LIABILITY AND PROPERTY DAMAGE
WITH ADEQUATE LIMITS TO COVER CONTRACTOR'S LIABILITY AS MAY ARISE DIRECTLY OR
INDIRECTLY FROM WORK PERFORMED UNDER TERMS OF THIS BID. CERTIFICATION OF SUCH
COVERAGE MUST BE PROVIDED TO THE OUNTY UPON RROUEST.
INSPECTIONS & TESTING
Harris County reserves the right to inspect any item(s) or service location for compliance with specifications and requirements
and needs of the using department. If an offeror cannot furnish a sample of a bid item, where applicable, for review, or fails to
satisfactorily show an ability to perform, the County can reject the bid as inadequate.
INVOICES AND PAYMENTS
Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase
order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise
incorrect, will be returned to the offeror for correction. Under term contracts, when multiple deliveries and/or services are
required, the offeror may invoice following each delivery and the County will pay on invoice. Contracts providing for a monthly
charge will be billed and paid on a monthly basis only. Prior to any and all payments made for goods and/or services provided
under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This
information must be on file with the Harris County Auditor's office. Failure to provide this information may result in a delay in
payment and/or back-up withholding as required by the Internal Revenue Service.
MAINTENANCE
Maintenance required for equipment bid should be available in Harris County by a manufacturer -authorized maintenance facility.
Costs for this service shall be shown on the Pricing/Delivery Information form. If Harris County opts to include maintenance, it
shall be so stated in the purchase order and said cost will be included. Service will commence only upon expiration of applicable
warranties and should be priced accordingly.
NAME BRANDS
Specifications may reference name brands and model numbers. It is not the intent of Hams County to restrict these bids in such
cases, but to establish a desired quality level of merchandise or to meet a pre -established standard due to like existing items.
Offerors may offer items of equal stature and the burden of proof of such stature rests with offerors. Harris County shall act as
sole judge in determining equality and acceptability of products offered.
NEW MII.LENIUM COMPLIANCE
All products and/or services furnished as part of this contract must be compliant for the present year and forward. This applies
to all computers including hardware and software as well as all other commodities with date sensitive embedded chips.
POTENTIAL CONFLICTS OF INTEREST
An outside consultant or contractor is prohibited from submitting a bid for services on a Harris County project of which the
consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint venturer or was in any
U.S. Corrections - Page 52 of 104 Page 7 of 23
other manner associated by ownership to any patty that was a designer or other previous contributor. If such a consultant or
contractor submits a prohibited bid, that bid shall be disqualified on the basis of conflict of interest, no matter when the conflict
is discovered by Harris County. Potential bidders are advised that they may have disclosure requirements pursuant to Texas
Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts
valued in excess of $250 given to any County Official or the County Official's family member, or employment of any County
Official or the County Official's family member during the preceding twelve (12) month period. The disclosure questionnaire
must be filed with the Hams County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law.
Contractor shall not use funds to directly or indirectly pay any person for influencing or attempting to influence any public
employee or official in connection with the awarding of any contract or the extension, continuation, renewal, amendment or
modification of any contract.
Additionally, pursuant to 3I U.S.C.A. § 1352 (2003), if at any time during the contract term funding to contractor exceeds
$100,000,00, contractor shall file with the County the Federal Standard Form LLL titled "Disclosure Form to Report Lobbying"
PRICING
Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery
Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored
during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight,
drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges
of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant
costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails.
PURCHASE ORDER AND DELIVERY
The successful offeror shall not deliver products or provide services without a Hams County Purchase Order, signed by an
authorized agent of the Harris County Purchasing Department The fastest, most reasonable delivery time shall be indicated by
the offeror in the proper place on the Pricing/Delivery Information form. Any special information concerning delivery should
also be included, on a separate sheet, if necessary. All items shall be shipped F.O.B. INSIDE DELIVERY unless otherwise
stated in the specifications. This shall be understood to include bringing merchandise to the appropriate room or place designated
by the using department. Every tender or delivery of goods must fully comply with all provisions of these requirements and the
specifications including time, delivery and quality. Nonconformance shall constitute a breach which must be rectified prior to
expiration of the time for performance. Failure to rectify within the performance period will be considered cause to reject future
deliveries and cancellation of the contract by Harris County without prejudice to other remedies provided by law, Where
delivery times are critical, Harris County reserves the right to award accordingly.
RECYCLED MATERIALS
Hams County encourages the use of products made of recycled materials and shall give preference in purchasing to products
made of recycled materials if the products meet applicable specifications as to quantity and quality. Harris County will be the
sole judge in determining product preference application.
SAFETY DATA SHEETS
Under the "Hazardous Communication Act", commonly known as the "Texas Right To Know Act", an offeror must provide to
the County with each delivery, material safety data sheets which are applicable to hazardous substances defined in the Act
Failure of the offeror to furnish this documentation will be cause to reject any bid applying thereto.
SCANNED OR RE -TYPED RESPONSE
If in its response, offeror either electronically scans, re -types, or in some way reproduces the County's published proposal package,
then in the event of any conflict between the terms and provisions of the County's published proposal package, or any portion thereof,
and the terms and provisions of the response made by offeror, the County's proposal package as published shall control.
Furthermore, if an alteration of any kind to the County's published proposal package is only discovered after the contract is executed
and is or is not being performed, the contract is subject to immediate cancellation.
SEVERABILITY
If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held
invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared
that such remaining portions would have been included in these requirements and the specifications as though the invalid portion
had been omitted.
SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any
point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship
U.S. Correctlons - Page 53 of 104 Page 8 of23
of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement The items
furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the
highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and
construction of such items and shall be an established supplier of the item bid.
SUPPLEMENTAL MATERIALS
Offerors are responsible for including all pertinent product data in the returned bid package. Literature, brochures, data sheets,
specification information, completed forms requested as part of the bid package and any other facts which may affect the
evaluation and subsequent contract award should be included. Materials such as legal documents and contractual agreements,
which the offeror wishes to include as a condition of the bid, must also be in the returned bid package. Failure to include all
necessary and proper supplemental materials may be cause to reject the entire bid.
TAXES
Harris County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Harris County
claims exemption from all sales and/or use taxes under Texas Tax Code §151,309, as amended. Texas Limited Sales Tax
Exemption Certificates will be furnished upon written request to the Harris County Purchasing Agent
TERM CONTRACTS
If the contract is intended to cover a specific time period, the term will be given in the specifications under SCOPE.
TERMINATION
Harris County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including
warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition
to and not in lieu of any other remedies which Harris County may have in law or equity. Default may be construed as, but not
limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any
and all services required to Harris County's satisfaction and/or to meet all other obligations and requirements. Harris County
may terminate the contract without cause upon thirty (30) days written notice.
TERMINATION FOR HEALTH AND SAFETY VIOLATIONS
Harris County has the option to terminate this contract immediately without prior notice if offeror fails to perform any of its
obligations in this contract if the failure (a) created a potential threat to health or safety or (b) violated a law, ordinance, or
regulation designed to protect health or safety.
TITLE TRANSFER
Title and Risk of Loss of goods shall not pass to Harris County until Harris County actually receives and takes possession of the
goods at the point or points of delivery. Receiving times may vary with the using department Generally, deliveries may be
made between 8:30 a.m. and 4:00 p.m, Monday through Friday. Offerors are advised to consult the using department for
instructions. The place of delivery shall be shown under the "Special Requirements/Instructions" section of this bid package
and/or on the Purchase Order as a "Deliver To:" address.
WAIVER OF SUBROGATION
Offeror and offeror's insurance carrier waive any and all rights whatsoever with regard to subrogation against Harris County as
an indirect party to any suit arising out of personal or property damages resulting from offeror's performance under this
agreement
WARRANTIES
Offerors shall furnish all data pertinent to warranties or guarantees which may apply to items in the bid. Offerors may not limit
or exclude any implied warranties. Offeror warrants that product sold to the County shall conform to the standards established
by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event product does not conform
to OSHA Standards, where applicable, Harris County may return the product for correction or replacement at the offeror's
expense. If offeror fails to make the appropriate correction within a reasonable time, Harris County may correct at the offeror's
expense.
U.S. Corrections -Page 54 of 104 page 9 of 23
VENDORS OWING TAXES OR OTHER DEBTS
Pursuant to TX Local Government Code 262.0276, Harris County Commissioners Court has adopted a policy which requires
that vendors' taxes and other Harris County debts be current as of the date bids/proposals are due. Bidders with delinquent
county taxes or other county debts on the due date will not be eligible for award. Whether or not a vendor's taxes are delinquent
will be determined by an independent review of the Tax Office records. Prior to submitting an offer, vendors are encouraged to
visit the Tax Office website at www.hctax.net, set up a portfolio of their accounts and make their own initial determination of
the status of their tax accounts, Vendors who believe a delinquency is reflected in error must contact the Tax Office to correct
any errors or discrepancies prior to submitting their offer in order to ensure that their offer will be considered. Furthermore, if,
during the performance of this contract, a vendor's taxes become delinquent or a vendor becomes otherwise indebted to Harris
County, Harris County reserves the right to provide notice to the Auditor or Treasurer pursuant to Texas Local Government Code
§154.045. This policy is effective for all bids/proposals due on or after November 1, 2009.
RiMsed 10118
U.S. Corrections - Page 55 of 104 page 10 of23
Extradition Services of Prisoners for the Harris County Sheriffs Office
SCOPE
Harris County .is soliciting bids for a tern contract for the extradition services ofprisoners for th.e.I:iarris County Sheriffs Office
(HCSO) for one (1) year beginning approximately May 1, 2020.
It .is the responsibility of each vendor to examine the entire bid package, seek clarl.fication in writing and review their bid
for accuracy before submitting. Questions relating to this bid must be submitted in writing and directed to Chris Kaminski,
Office of the 1'utrchasing Agent, via email to ckaminskiCo purActx.net. The deadline for submission of questions to this bid
is March 10, 2020 no later than 12:00 p.m. CST. All questions submitted in writing prior to the deadline will be compiled
and answered in writing. A copy of all questions and answers will be forwarded via fax and/or email to all firms. The
County will not be bound by any information conveyed verbally.
RENEWAL OPTIONS
Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon die same terms,
conditions and pricing as the original year. Renewal is subject to approval by Harris County Commissioners Court. Once
renewal options are exhausted, the contract must be rebid. Han -is County reserves the right to rebid at any time as is in its
best interest and is not automatically bound to renew.
CERTIFICATE OF INTERESTED PARTIES (FORM 1295)
Texas law requires all parties who enter into any contract with the County which must be approved by Commissioners Court
to disclose aJl interested parties. Form 1295 must be completed in its entirety at the following website:
https://www.ediics,state.tx.us/whitsnew/elf info form 1295.11im prior to submitting; your :response. Failure to do so may
result in disqualification. of your -response,
SUBMITTALS
Failure to return the required items may result in a "non -responsive" bid. Vendor should submit with their bid the following
items:
a. Complete and return, as required, the Harris County Bid Cover Sheet, page 1 of 23 of this bid,
b. Tax Form/ Debt/ Residence Certification as required in attachment a., Tax Form/ Debt/ Residence Certification
Form,
c. Proof of insurance as required in attachment e., Minimum Insurance Requirements,
d. List of references as required in attachment K, .References,
e. Complete and return, as required, attachment .i., Questionnaire, which will be used in part to determine that the
vendor has the qualifications to fulfill the requirements of the specifications,
f. Complete and return the Pricing/Delivery .hrfornnation sheet, page 19 of 23 of this bid,
g. Complete and return a copy of the Certificate of Interested Parties (Form 1295) as specified,
h. Include with bid package submitted one (.1) original, clearly marked "ORIGINAL", two (2) copies clearly
marked "COPY", and one (1) CD-ROMs or flash drive with the complete bid response in Microsoft Word
and Excel format, as applicable. The CD-ROM will contain a COMPLETE copy of the completed bid and
attachment j., Questionnaire,
i. Provide documentation of vendor's policy and contingency plan and reporting requirements,
j. Provide detail of vendor's ground transportation system that includes, but not limited to, vehicles, equipment, and
personnel for the safe transportation and handling of prisoners.
NO CONFIDENTIALITY OF BI.DS
Once opened, bids are public record. There are no exceptions. When submitting a bid, vendor must be sure to redact
confidential info.nnation if the information is needed to address requirements of the bid, .If there are any questions
concerning confidentiality of information to be submitted, contact Chris Kaminski Immediately atCkaminski@Pur.hct%..net.
U.S. Corrections - Page 56 of 104 Page r 1 or' 23
ALTERATION OF DOCUMENT
No alterations allowed to this document, Any alterations made may/will result in rejection of bid. The terms and conditions
contained within this document supersede all conflicting terms and conditions withi i any cooperative contracts associated
with this purchase.
USAGE REPORTS
Harris County reserves the right to request, and receive at no additional cost, up to two (2) times during the contract period,
a usage report detailing the products and/ or services furnished to date under a contract resulting from this bid. The reports
must be furnished no later than five (5) working days after written request and itemize all purchases to date by Harris County
department, description of each item or service purchased including manufacturer, quantity of each item purchased, per unit
and extended price of each item purchased, and total amount and price of all items or services purchased.
AWARD
Award may be made to one (1) or multiple vendors whose bid (s) are determined to be the lowest and best offer meeting
Harris County's needs. In addition, the County may award to more than one (1) vendor as "Primary" and "Secondary".
The "Secondary" vendor will be utilized as necessary due to time constraints, availability, etc.
Award does not guarantee any particular profit, revenue or volume of work to the vendor. Pricing is an important element
of this bid, however, evaluation of the bids will not be limited to price alone. The ability to meet the minimum requirements
stated within this bid will also be part of the evaluation for contract award. The following criteria will be utilized in
evaluating the bids:
1. Number of available qualified, licensed transportation agents and sufficient vehicles to provide services.
2. Past performance history.
3. Pricing.
4. Experience based on references submitted with the bid (Harris County prefers six (6) years of experience but will
accept a minimum of three (3) years of experience providing extradition services of prisoners to large facilities or
governmental agencies.
5. Submission of bid in compliance with instructions and requirements, and meeting all specifications.
This bid or the Commissioners Court approved award to the vendor(s) for the requirements stated in this solicitation does
not obligate Harris County to the eventual purchase of any product/services described, implied or which may be proposed.
The rates quoted on the Pricing/Delivery Information sheet must be all-inclusive. ""All-inclusive" shall be construed
as costs incorporating all charges for labor, material, equipment, transportation, delivery, food, lodging and any other cost
incun•ed. No separate line item rates or charges will be accepted.
PROOF OF BUSINESS
Vendor must have been in business under its current name and in its current form (e.g., proprietorship, Chapter S Corporation)
for no less than three (3) full years. Written evidence is required. Please refer to attachment j., Questionnaire.
CONFLICTS OF INTEREST
Vendor must disclose any financial interest held by a Harris County employee in vendor's business. Vendor must also disclose
an interest between vendor, vendor's employees and any Harris County employees arising from relationships within the first
degree of consanguinity or affinity. A financial interest arises if the Harris County employee:
• Owns ten (10%) percent or more of the voting stock or shares of vendor's business
• Owns either ten (10%) percent or more or $15,000 or more of the fair market value of vendor's business
• Receives funds from vendor's business that exceed ten (10%) percent of Harris County employee's gross
income from the previous year
Vendor must fully disclose the existence of any relationships as defined above in its response to this bid Additionally, vendor
must notify Harris County, if the information provided in its response changes at any time.
CHANGE IN CONTRACT
If the contract requires any changes, a Change in Contract (CIC) shall be generated by the Office of the Harris County
Purchasing Agent and will be sent to the awarded vendor(s) for execution. Any changes shall be in writing and must be
agreed to by both Harris County and awarded vendor(s). Harris County reserves the right to add departments / locations on
U.S. Corrections - Page 57 of 104 Pagc 12 of 23
an as -needed basis at the same cost as the awarded contract. In. the event such an arrangement is unsatisfactory, Harris
County may opt to choose an alternate means of meeting its needs up to and including a rebid of the entire contract.
SPECIFICATIONS and REQUIREMENTS stated herein shall also apply to any CIC.
AFFORDABLE CARE ACT
Vendor shall be responsible for complying with all requu-ements of the Affordable Care Act. Vendor shall at a minimum
offer personnel Minimum Essential Coverage (MEC) that provides 100% of the government's Preventative and Wellness
Benefits. Vendor is not required to pay for the insurance but they must have a Group Plan and offer it to all personnel.
Records must be maintained for audit purposes.
INVOICING
The vendor shall provide Harris County with the appropriate WEEKLY BI-WEEKLY or MONTHLY invoices for
extradition services.
If emailed VENDORINVOICESrr�r HCTX.NET
If mailed
Harris County Auditor's Office c/o Accounts Payable
1001 Preston, 8"' Floor
Houston, Texas 77002
PURCHASE ORDERS
Services must not be provided and invoices will not be paid without a purchase order, signed by the Harris County
Purchasin- Agent. Purchase orders will he written in annual increments when applicable. Once a purchase order is issued,
the using department will contact vendor directly to place orders. Vendor must obtain the names of appropriate personnel
and orders only from those persons having authority to place an order.
BACKGROUND
HCSO, founded in 1837, is the largest sheriffs office in Texas and the third largest in the United States. fICSO employs
approximately 4,100 employees who are committed to the safety of the 4,000,000 residents who call Harris County home.
HCSO is accredited by the Commission on Accreditation for Law .Enforcement Agencies CA.LEA). HCSO became
accredited in 2002 and is the largest lave enforcement agency in Texas to receive this professional designation. HCSO is
also the largest agency in the nation to be accredited.
In addition to numerous law enforcement -related patrol and investigative facilities, HCSO operates four (4) small outlying
jails (temporary lock -ups), a Central Processing Center (CPC), and four (4).housing jails located in the downtown Houston
and area. The current number of prisoners housed in the Harris County Jail system is approximately 9,000, and historically
the jail population has peaked to nearly 12,000 prisoners.
SPECIFICATION
Vendor shall provide extradition services, as needed and as required, in accordance with generally accepted standards applicable
thereto and shall comply with all appl icable state, federal, and local laws, ordinances, riles and regulations relatirng to the services
performed hereunder. At Harris County's request, vendor shall assume custody of prisoners committed to the custody of
HCSO and provide intrastate and/or interstate transportation of said prisoners to and from locations designated by HCSO.
Vendor shall follow transport standards for interstate/nitrastate transportation of prisoners and fugitives from justice, as
incorporated liereui and made a part hereof. Vendor must meet die standards of and comply with all.provisions of The Interstate
Transportation of Dangerous Criminals Act of 2000, Public Law 06-560,114 Stat. 2784 (42 U.S.C. 13726b) enacted December
21, 2000.
The method of compensation for ground transportation services provided by the vendor shall be determined on a per mileage
basis- The rate per mile shall be assessed on one-way ground mileage from the point of pick-up to the point of drop-off. The
PC*MILER route mileage tariff I.C.C. No. ALKP-1001B shall determine the mileage.
Vendor shall show all appropriate costs on the pricing/delivery information page, whether specifically requested or not. Only
those costs shown on the pricingidelivery information page and conf Tined by purchase order shall be paid.
U.S. Corrections - Page 58 of 104
Pugs 13 of 23
The preferred general requirements and services are as follows:
I. Vendor Qualifications
1. Vendor shall have, in place and operational, a ground transportation system that operates seven (7) days per week,
three hundred sixty-five (365) days per year, twenty-four (24) hours per day.
2. Vendor must have sufficient equipment to meet the transport demands of the HCSO. A minimum of sixteen (16)
15-passenger vans must be available along with other vehicles in vendor's fleet.
3. Vendor shall comply with all applicable state and federal laws and regulations, not limited to U.S. Department of
Transportation's Federal Motor Carrier Safety Administration and the Department of Justice in the performance of
this contract.
4. Vendor shall provide documentation with bid to show that each transportation agent has received complete trailing
in all phases of prisoner transport, and is properly licensed in accordance with all State and Federal requirements
for handling prisoners.
5. Harris County prefers that the vendor has provided a minimum of 5,000 prisoner transports during the past twelve
(12) months.
6. Vendor shall provide with the proposal a sample of Department of Transportation (DOT) approved driver logs as
proof of adhering to the driver —time requirements.
7. In assuming custody of prisoners, vendor shall assume the sole responsibility for security and control of prisoners
in a professional manner and in accordance with the HCSO written policies and procedures. Such policies,
procedures and directives may be promulgated in the future regarding the use of force and the security and control
of prisoners. In the event there are no written policies or procedures, vendor shall follow reasonable and customary
operating procedures. Vendor must comply with all Federal, State and Local regulations as they pertain to
contractor's services and contractor's employees.
8. Vendor agrees to travel the most direct route when transporting prisoners, male and/or female, for HCSO.
9, Vendor shall immediately report unusual incidents, emergencies and/or controversial situations that arise in the
performance of services to HCSO in accordance with the HCSO directives. For the purpose of definition, "unusual
incident, emergency, or controversial situations" includes, but is not Iimited to, the following: any act of violence
by a prisoner or other passengers; any escape or attempted escape of a prisoner, or any other breach of security; any
excessive delay in the transportation of a prisoner; any medical condition of a prisoner or other passenger requiring
emergency medical treatment; any mechanical failure that would normally require formal reports to the cognizant
regulatory agency; and any refusal of law enforcement agencies to release a prisoner to the contractor as authorized
or directed by HCSO.
10. Vendor shall assume custody of prisoners from authorized agents of HCSO, at the location of incarceration determined
by the parties to be suitable for such purpose, to transport such prisoners to their destination or other specified location.
11. Upon arrival, vendor shall surrender custody of such prisoners to HCSO or to the law enforcement agency as designated
by HCSO. HCS O has the right to cancel its pick-up order within twenty-four (24) hours after placing the order. Any
other cancellation may be made only with the consent of the vendor. The vendor shall notify the Criminal Warrants
Division of HCSO regarding any significant delays as soon as possible.
12. In the event of delays in delivering prisoners to the specked destination, whether or not beyond vendor control. -
including inclement weather or mechanical malfunctions, the vendor shall provide for all prisoner costs, except medical,
related to such delays, including, but not limited to, food and lodging.
13. Vendor agrees to notify the Criminal Warrants Division within one (1) hour from receipt of a work request to transport
a female prisoner, whether or not a female guard is available for the transport.
U.S. Correctlons - Page 59 of 104 page 14 of 23
14. HCSO will provide the vendor with a pickup deadline for all prisoners. The vendor shall be fully responsible for
ensuring that all prisoners are picked up before the designated pickup deadline. In the event a prisoner is unavailable
for pickup due to vendor failure to meet the pickup deadline, HCSO will be relieved of any and all costs associated with
such pickup,
It. Refusal and/or InabilLQ to Transport
1. The vendor shall have the right to refuse to transport any individual whose condition or behavior, in the opinion of the
driver, would be detrimental or dangerous to the safety of the vehicle or its passengers. In the event the driver refuses
to transport any such individual, HCSO must be notified immediately, prior to leaving the pick-up location, and there
shall be no charge to HCSO.
2. If upon arrival at the holding agency, the vendor learns that the prisoner has a contagious disease that was unknown to
the vendor and HCSO, the vendor shall immediately contact HCSO for further instructions. If the prisoner is
transported, transport shall be made in such a manner as to ensure the well-being of all other occupants. If the prisoner
cannot be transported, HCSO will not be subject to a penalty charge. The vendor agrees not to place holds on HCSO
prisoners held in other jurisdictions. Should the vendor or its agents place a hold on a prisoner, in violation of this
provision, vendor agrees to reimburse HCSO for the full cost of transport in each such occurrence.
3. In the event the prisoner is unavailable, due to the fault of HCSO, HCSO will be responsible for the costs incurred
which are directly attributed to the trip to the facility, but no more than 25% of the original trip cost. In the event the
vendor fails to contact the holding facility twelve (12) hours prior to pick up, HCSO must be relieved of any and all
costs associated with such pickup if upon arrival the prisoner is unavailable. In any case, HCSO will not be subject to
a penalty charge.
4. Should vendor fail to pick up prisoners when booked in advance, HCSO will charge vendor a fee of $100.00 per
infraction.
5. Vendor shall deliver prisoners held in another jurisdiction to HCSO facilities within six (6) days from the date of pick
up unless HCSO designates a shorter period of time. Failure to comply with this requirement without the consent of a
Criminal Warrants supervisor of HCSO will reduce the cost of the trip by HCSO to 50% of the original price.
M. Identification / Uniform
1. Vendor employees shall be required to wear a uniform bearing the company logo. Street/casual clothes i.e. jeans,
T-shirts with popular- printed material, sandals, "flip-flops", etc. will not be acceptable. If vendor employees do not
wear proper attire, the holding authority may not release the prisoner(s), and the vendor will not be compensated
for the trip.
2. All employees of the vendor involved in the pick-up and transportation of prisoners will carry a identification (ID)
that indicates information including; but not limited to, the company name, employee name, photo, etc. This ID
must be presented and/or displayed properly when requested by the holding agency prior to the release of any
prisoner.
IV. Policy, Continaencv Plan and Reyortinz Requirements
1. Vendor shall have written contingency plan in place in the event of a medical problem, accident, or prisoner escape
2. Prisoners must be given an eight (8) hour rest period within any given twenty-four (24) hour period. No prisoner
will travel more than twenty-four (24) hours without receiving housing. Housing will be provided to the prisoner,
with the opportunity to receive proper rest, shower and meet other hygienic needs.
3. Prisoners must be provided restroom stops every three (3) hours during trip if no restroomn facilities are provided
on the transport vehicle. If restroom facilities are provided on the transport vehicle, they shall be kept in a sanitary
condition and shall be maintained as such for the duration of the transport.
4. Prisoners requiring medication shall be provided medication at required time intervals while en route and self-
U.S. Corrections - Page 60 of 104 Page 15 of23
medication shall be appropriately documented.
5. Prisoners traveling interstate shall travel a minimum of 250 straight-line miles each day from point of departure to
point of destination.
6. Releasing agency shall be given one (1) working day notice prior to transportation agency taking custody of a
prisoner unless a lesser period maybe mutually agreed upon. HCSO will determine if a status change of the prisoner
has occurred. In the event that a status change has occurred, thereby causing the transport cancelled, the transporting
agency will contact Criminal Warrant supervisor immediately and there will be no charge to the HCSO.
7. Vendor is responsible for providing prisoners three balanced and nutritious meals during each twenty-four (24) hour
period while in their custody.
8. Vendor must immediately notify the contact person in HCSO of any medical problems, escape, accident, or other
incidents as outlined in the contingency plan. Should immediate notification not be possible, notification must be
provided at the earliest time possible.
9. For prisoners traveling interstate, HCSO will be notified the day transporting agents take custody of a prisoner.
10. Appropriate documentation including written authority to transport prisoner (i.e., Prisoner Receipt, Property Receipt
and Prisoner Medical/Medication information) will be delivered with the prisoner. The vendor will provide a
detailed written report, including all prisoner activities while in transit upon prisoner delivery. The report shall list
the date, times for pickup and delivery, all restroom breaks, meals, medicallbehavior problems and overnight stops.
The report shall also contain the transporting agents' signatures and the extradition oath for each prisoner
transported.
11. Vendor must provide a twenty-four (24) hour, seven (7) day a week communication system for access of agency
decision -makers.
V. Personnel
Vendor shall complete an evaluation of potential employees targeting desirable qualified candidates with
unquestionable backgrounds. Evaluation must include, but not be limited to, a driving history, a criminal history
investigation and drug and alcohol testing.
1. Vendor shall be responsible for drug and alcohol testing of each employee prior to sending to HCSO for fmgerprint
and background check. Vendor's employees who will be providing services for HCSO will all be required to
complete a background check through HCSO Background and Screening. The background check will include but
not be limited to fingerprint screening. HCSO, Department of Public Safety, and Federal Bureau of Investigations
(FBI) will conduct fingerprint checks. All background investigations will adhere to the rules and regulations of
Reference Title 28, Code of Federal Regulations, part 20.33(a)(7) and 28 CFR 20.33(a)(6).
Vendor shall reimburse HCSO for any/all fees associated with required background checks, not to exceed one -
hundred dollars $100.00 per employee.
2. Vendor agrees that current employees and new personnel will not be eligible to provide required services at HCSO,
if a criminal record is located for the following offenses:
a. All felony offenses unless pardoned of the offense, if the pardon is expressly granted for subsequent proof
of innocence.
b. Misdemeanor offenses that fall into the following categories:
1. Convicted of driving while intoxicated, either alcohol or drugs, within the past two (2) years.
2. Thefts or crimes against persons that resulted in jail time or probated jail time within the past two (2)
years.
c. Drug Offenses:
1. Manufacture or sale of any illegal drug or controlled substance.
2. Drug use: marijuana — no usage within the past two (2) years, or any felony drug usage. No exceptions
U.S. Corrections - Page 61 of 104 Page 16 of 23
allowed.
d. Felony or misdemeanor convictions for the following offenses:
1. Public lewdness
2. Indecent exposure
3. Perjury
4. Tampering with a governmental record
5. Impersonating a public servant
6. Permitting or facilitating an escape
7. Violations of the rights of a prisoner
3. Transporting agents shall receive at least a total of 100 hours training in all phases of short and long distance
prisoner transport, applicable laws, prisoner care, custody, control, self-defense, Cardiopulmonary Resuscitations
(CPR), first aid, restraints and weapons training. Vendor must be able to provide proof of training if requested by
HCSO. Proof of training, for at least seven (7) years must be retained and accessible to HCSO.
4. Transporting agents shall be properly licensed in accord with all applicable State and Federal requirements.
5. A female transporting agent shall be used when transporting a female prisoner.
6. Vendor shall provide a list of names, ID card numbers, and signatures of transporting agent authorized to receive
custody of prisoners on behalf of HCSO. Vendor shall be responsible for providing updates to the HCSO. Vendor
shall furnish any and all documentation regarding certification or registration of its transport agents to the HCSO
upon request.
VI. Vehicles
Vendor's vehicles at all times must meet the following requirements:
1. Vehicles only properly licensed in accordance with all applicable State and Federal regulations, allowed to provide
services.
2. Vehicles must separate transporting agents from prisoners, as well; separation of male and female prisoners
required.
3. Safety equipment, at all times must be on vehicles providing services to HCSO. Safety equipment will consist of
but not be limited to cell phones, first aid kits, fire extinguisher and safety triangles.
4. Vehicles shall be clean inside and out at all times.
5. Immediately, any/all vehicle accidents must be reported to HCSO Criminal Warrants Supervisor. HCSO Criminal
Warrants supervisor will be furnished with any/all official accident investigation reports generated by local/state
law enforcement agency and a copy of any vendor internal investigation reports related to any/all accidents.
6. Trip audits shall be completed on transporting agents' activity logs to assure compliance with operating standards.
VU. Restraint Equipment
1. Handcuffs and leg irons shall be manufactured to meet full compliance with National Institute of Justice (NIJ)
Standards dealing with marking, workmanship, mechanical strength and tamper resistance.
2. Prisoners shall not be secured to any part of the transporting vehicle.
3. The practice of hogtying (the restraint of the ankles and the wrists while being tied together behind the back) shall
be strictly prohibited at all times.
U.S. Correctlons - Page 62 of 104 Page 17 of 23
VM. Responsibilities Prior and During Transportation
Vendors must provide the following services prior and during the transportation of prisoners arriving or departing from
HCSO locations:
1. Positive physically identified of prisoners is required prior to transportation agents assuming custody and removing
them from the holding agency. Transporting agents shall have photographs and fingerprints on hand for comparison
when picking up a prisoner for HCSO.
2. Transporting agent of the same gender will provide a strip search of prisoners prior to transporting.
3. Property transported shall be inventoried and signed for by both the prisoner and the transporting agent. All
transported property will be kept separated from prisoner during transportation.
4. At all times, during transportation prisoner's phone use is prohibited. No exceptions.
5. Prisoner's food to be consumed and provided on the vehicle utilized for and during transportation.
6. When transportation -housing facilities must be utilized, prisoners shall be lodged in secure and adequate jail
facilities. Housing facility and local staff must be advised of prisoners escape potential, security threat i.e. possible
gang affiliation, disruptive group member or high profile offender. Whenever possible transportation prisoners shall
be separated from the general population at the housing facility.
7. Prisoner injuries shall be reported to the transporting agency office and HCSO.
8. Transporting agents are legally responsible for prisoners under their care and control.
9. All escapes shall be reported immediately to local law enforcement at the scene, HCSO, and to the transportation
agency office.
U.S. Corrections - Page 63 of 104 Page 18 of23
PRICING
Vendor must provide unit pricing for the items below. Quantities are estimated, Harris County may require more or less. In case
of discrepancy between unit and total pricing, unit pricing governs. Harris County may award by item, by group, by category,
overall or as best serves the County. Pricing must be all-inclusive. Harris County will not allow for any other rates or
charges.
Item
No. Descri-ption
Population
1 Male Prisoner
2 Female Prisoner
3 Medical Condition (insulin dependent, HIV, pregnancy)
Additional Services
4 Limited Service Areas (provide listing of states that fall in
this category).
5 Discount offered by vendor when multiple prisoners are
picked up and dropped off at same location and time.
GRAND TOTAL
Est.
Unit
UOM
ON.
Price
Total Price
miles
515,000
$ Addendum #5
$
miles
98,200
$
$
miles
15,000
$
$
miles
15,000
$
$
tier
2-10
%
tier
11-20
tier
21+
%
$
RENEWAL OPTIONS
Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon the same terms,
conditions and pricing as the original year. Renewal is subject to approval by the Harris County Commissioners Court.
Once renewal options are exhausted, the contract must be rebid. Harris County reserves the right to rebid at any time as is
in its best interest and is not automatically bound to renew.
***COMPLETED PRICING IS ON ADDENDUM #5 UPDATED PRICING***
U.S. Corrections - Page 64 of 104 Page 19 of 23
Job No.: 2010057 Attachment a.
TAX FORMMFAT/ RESMENCE CERMO iC'ATION
(for Advertised Projects)
Taxpayer Identification Number (T.I.N.): 823201264
Company Name submitting Bid/Proposal: US Corrections LLC
Mailing Address: PO BOX 171078 Nashville, TN 37217
Are you registered to do business in the State of Texas? X Yes ❑ No
If you are an individual, list the names and addresses of any partnership of which you are a general partner or any assumed names)
under which you operate your business
N/A
L Pro er : List all taxable property in Harris County owned by you or above partnerships as well as any d/b/a names. (Use a
second sheet of paper if necessary.)
Harris County Tax Acct. No.* Properly address or location**
None
* This is the property account identification number assigned by the Harris County Appraisal District.
** For real property, speck the property address or legal description. For business personal property, specify the address where the
property is located. For example, office equipment will normally be at your office, but inventory may be stored at a warehouse or
other location.
II. Harris County Debt - Do you owe any debts to Harris County (taxes on properties Iisted in I above, tickets, fines, tolls,
courtjudgments, etc.)?
❑ Yes X No If yes, attach a separate page explaining the debt
M. Residence Certification - Pursuantto Texas Government Code §2252.001 etseq., as amended, Harris County requests Residence
Certification. §2252.001 et seq. of the Government Code provides some restrictions on the awarding of governmental contracts;
pertinent provisions of §2252.001 are stated below:
(3) "Nonresident bidder" refers to a person who is not a resident
(4) "Resident bidder" refers to a person whose principal place of business is in this state, including a contractor whose
ultimate parent company or majority owner has its principal place of business in this state.
❑ I certify that is a Resident Bidder of Texas as defined in Government Code
[Company Name]
§2252.001.
XI certify that US Corrections LLC is a Nonresident Bidder as defined in Government Code
[Company Name]
§2252.001 and our principal place of business is Nashville, TN
[City and State]
Revised 11109
U.S. Corrections -Page 65 of 1 D4 Page 20 of 23
Attachment e.
During the term of the Contract, the Contractor at its sole expense shall provide rP imM commercial insurance of such type
and with such terms and limits as may be reasonably associated with the Contract. As a minimum, the Contractor shall
provide and maintain the following coverage and limits:
A. Workers Compensation, as required by the laws of Texas, and Employers' Liability, as well as All States, USL&H
and other endorsements if applicable to the project, and in accordance with state law.
Employers' Liahility
• Each Accident: $1,000,000
• Disease —Each Employee: $1,000,000
• Policy Limit: $1,000,000
B. Commercial General Liability, including but not limited to the coverage indicated below. Coverage shall not contain
any restrictive endorsements nor exclude or limit Products/Completed Operations, Contractual Liability, or Cross
Liability. Where exposure exists, the County may require coverage for watercraft, blasting, collapse, explosions,
blowout, cratering, underground damage, pollution, or other coverage. Harris County shall be named Additional
Insured on primary/non-contributory basis.
• Each Occurrence: $1,000,000
• Personal and Advertising Injury: $1,000,000
• Products/Completed Operations: $1,000,000
• General Aggregate (per project): $2,000,000
C. Automobile Liability, including coverage for all owned, hired, and non -owned vehicles used in connection with the
Contract. Harris County shall be named Additional Insured on primary/non-contributory basis.
• Combined Single Limit -Each Accident: $1,000,000
D. Umbrella/Excess Liability (Harris County shall be named Additional Insured on primary/non-contributory basis)
• Each Occurrence/Aggregate: $1,000,000
E. Profess!onal/Errors & Omissions Liability (if applicable)
• Each Occurrence/Aggregate: $1,000,000
The County reserves the right to require additional insurance if necessary. Coverage shall be issued by companies licensed (by
TDI) to do business in Texas, unless said coverage is not available or economically feasible except through an excess or surplus
lines company, in which case the company should be registered to do business in Texas. Companies shall have an A.M. Best
rating of at least ANH. Contractor shall famish evidence of such insurance to the County in the form of unaltered insurance
certificates. If any part of the contract is sublet, insurance shall be provided by or on behalf of any subcontractor, and shall be
sufficient to cover their portion of the contract. Contractor shall famish evidence of such insurance to the County as well_
Policies of insurance required by the contract shall waive all rights of subrogation against the County, its officers, employees
and agents. If any applicable insurance policies are cancelled, materially changed, or non -renewed, contractor shall give written
notice to the County at least 3 0 days prior to such effective date and within 30 days thereafter, shall provide evidence of suitable
replacement policies. Failure to keep in force the required insurance coverage may result in termination of the contract. Upon
request', certified copies of original insurance policies shall be furnished to the County.
The requirements stipulated in this attachment do not establish limits of contractor liability.
Revised 812017
U.S. Corrections - Page 66 of 104 Page 21 of 23
Attachment h.
RRF RRENCFS
Vendor will provide a minimum of three (3) references from companies for whom vendor has provided similar services in
the past twelve months as demonstration of vendor's prior experience. If vendor prefers, Reference sheet (Attachment h)
may be used. Letters must include the following information:
• Organization/Client Name/phone Number/Email Address
• Services provided
• Although Harris County would prefer references located in Hanis County, it is not required
• How long have services been provided to this Client
• Include contact information for one (1) Client that services are no longer provided
References provided must be current and verifiable. Harris County may conduct reference checks to verify and validate vendors
past performance. Reference checks indicating poor or failed performance by vendor will be cause for rejection of the bid
submitted. In addition, failure to provide verifiable references may be cause for rejection of bid submitted.
Reference 91
Organization Name: Please see included references on page 25 & 26 of our proposal -
Contact
Name/Telephone No.:
E-mail Address:
Address:
Services provided:
Reference 42
Organization Name:
Contact Name/Telephone No.:
E-mail Address:
Address:
Services
Reference 43
Organization Name:
Contact Name/Telephone No.:
E-mail Address:
Address:
Services provided:
Revised 12/17
U.S. Corrections -Page 67 of 104 Page 22 of 23
Attachment j.
Questionnaire
Attachment j.
Questionnaire
(3 pages)
(For prospective vendors downloading this BI.D from Harris County BuySpeed Online at
https:,lbids.hctz.net,'bso/lozin.usa, the Questionnaire may also be picked up between 7:30 a.m. and 4:30 p.m.,
Monday through Friday at the Office of the Purchasing Agent, 1001 Preston Avenue, Suite 670, Houston,TX)
U.S. Corrections - Page 68 of 104
Page 23 01' 23
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Jab No. 20l0057
Attachment j.
20
Descrilfe tiny litigation agatmst vondars company in Ilia past five (5) years
including auy sealed or dismissed matters. is vendor's cotiymny under
X
Please see attached Lawsuit Disclosure,
investigation or subject to any rcgniulory uctiun by either it stale or fcdeml agency?
Irycs, explain.
LI'1•IQATION ANDIOR COMM AIN'1:S DISCLOSURE
Yes
No
Res rouse/cuunitenls
21
Has vendor had Jury cumplahi s filed with the Better Business Burcau (BBB) for
�/
/�
Whim to peribrm in accordance with agreements.
22
Is vendor's company currently involved in any active/pending civil matters? (ryes,
X
please see attached Lawsuit Disclosure.
explain.
QUENTIONNAIRIs WILL NUT BF, CONSIDERED WITHOUT NOTARY me rION CO14(PLt 1'f-M AND RF: rURNSD.
State or: Florida
County of: }.{1.1Isb000Ugh�__
being.duly sivarn, deposes and says that he is President & General Counsel of
(Name) (Title)
US Corrections LLC and (itnt Ilia niutvcrs Io the forogaing ducstions on the altnched fours mud all
(Cam Y)
stalcnunt cry c t and met: I ilia experience record and the schedule of services are made a part of this affidavit as lhough written in frill herein, and all
statement I s ' n the ve-mentioned experience record and schedule of services arc title and coned.
signed:
Swon o bcf me this day o 1 A D. 20
Public State of Florida
Ntary
—��
NOTAI P LIC Ff-'-,-***'LlndS8Y202507
My cwum .. ran oxpires: _. MY Com s oll'ontGG
�xp,es 0a10212022
U.S. Coaocliona - Pape 71 of 104
Page 3 of 3
• '' • PO BOX 171078
U.S. CORRECTIONS NASHVILLE. TN 37 217
PH: 615.352.9798
A'PRISONER TRANSPORTATION SERVICES. LLC COMPANY FAX: 615.352.9737
INFO@PRISONERTRANSPORT.N ET
Brazos County, TX.•
Date: 11/6/2020
Basic Transports:
Base Rate: $1.35/mile
Minimum Charge: $400.00
Special Requests*: $400.00 per occurrence
Medical and Custom Transports**: case -by -case
Limited Service Areas***: case -by -case
Medical Conditions that exclude persons from ground transport eligibility
include, but are not limited to, the following:
1. Cardiovascular problems requiring medication or prescribed procedures;
2. Diabetics whereby prescribed medication must be injected and/or
refrigerated;
3. Epilepsy whereby seizure activity is not adequately controlled;
4. Pregnancy;
S. Fractured bones requiring casts or braces designed to immobilize injured
areas;
6. Critical wounds;
7. Communicable diseases or any other medical condition that may place
the passenger, transport personnel and other passengers at risk;
8. HIV positive or AIDS;
9. Inmates in excess of 2801bs will require additional charge for transport;
*Special Requests - Release Dates, Court Dates, Specific Pick-up/Drop-off, IAD
**Custom Transport: Any non-standard transport that would require special
concessions to be made to safely transport the offender.
***Limited Service Areas - Areas of the Country that are not within our normal routes
and are transported by Flight only: WA, OR, NE, ND, SD, MT, ID, WY, HI, AK, ME (US
Territories Included)
PO BOX 171078
NASHVILLE,TN 37217
PH: 61 5.352.9798
FAX: 615.352.9737
US CORRECTIONS, LLC
OA
INFO@PRISONERTRANSPORT.NET-- PRISONER TRANSPORTATION SERVICES, LLC COMPANY DIVISION OF WARRANTS AND EXTRADITIONS
November 6th, 2020
Lani Maness, Senior Buyer
Brazos County Purchasing Department
200 S. Texas Ave., Suite 352
Bryan, TX 77803
Re: Prisoner Transportation Contract
Ms. Maness,
This letter is to authorize Brazos County, Texas to `piggy -back' off the contract that we currently hold
for Prisoner Transportation Services with Harris County, Texas.
Please contact me at 615-352-9798 ext. 156 with any questions.
Best,
Dave Warden III
Sales & Marketing Manager
U.S. Corrections, LLC
Phone: 615-352-9798 Ext:156
Fax: 615-352-9737
dwarden2pri sonertranspo rt. net
Page 1 of I
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ORDER OF COMMISSIONERS COURT
Authorizing execution of an Interlocal Agreement
The Commissioners Court of Harris County, Texas, met in regular session at its regular
term at the Harris County Administration Building in Harris County, Texas, on
November 10, 2020 , with all members present except none
A quorum was present. Among other business, the following was transacted:
ORDER AUTHORIZING EXECUTION OF THE INTERLOCAL AGREEMENT BETWEEN
HARRIS COUNTY AND BRAZOS COUNTY
Commissioner Ellis introduced an order and made a motion
that the same be adopted. Commissioner A. Garcia seconded the motion for
adoption of the order. The motion, carrying with it the adoption of the order, prevailed by the
following vote:
Vote of the Court
Yes
No
Abstain
Judge Hidalgo
6'
❑
❑
Comm. Ellis
sy
❑
❑
Comm. Garcia
❑
❑
Comm. Radack
yy
❑
❑
Comm. Cagle
ry
❑
❑
The County Judge thereupon announced that the motion had duly and lawfully carried and
that the order had been duly and lawfully adopted. The order adopted follows:
IT IS ORDERED that:
I . The County Judge is authorized to execute on behalf of Harris County, the Interlocal Agreement
with Brazos County pursuant to Tex. Gov't Code Ann. §§ 791.001 — 791.030 for cooperation
in the purchasing of certain materials, goods or services. The Interlocal Agreement is
incorporated herein as though fully set forth word for word.
2. All Harris County officials and employees are authorized to do any and all things
necessary or convenient to accomplish the purpose of this Order.
Presented to Commissioners Court
November 10, 2020
Approve: ECG
INTERLOCAL AGREEMENT BETWEEN HARRIS COUNTY AND BRAZOS COUNTY
THE STATE OF TEXAS
COUNTY OF HARRIS
This InterlocaI Agreement (the "Agreement") is made and entered by and between Harris County,
Texas (the "County"), a body corporate and politic under the laws of the State of Texas, acting by
and through its Commissioners Court and Brazos County, Texas ("Brazos County"), a body
corporate and politic under the laws of the State of Texas, acting by and through its Commissioners
Court, and pursuant to the Interlocal Cooperation Act, Tex. Gov't Code Ann. §§ 791.001 —
79I.030. The County and Brazos are referred to herein collectively as "Parties" and individually
as a "Party."
Recitals
Brazos County desires Harris County's assistance in purchasing certain materials, goods or
services.
Harris County currently purchases certain materials, goods, and services from vendors under
executed Harris County contracts ("Vendors").
Harris County agrees to allow Brazos County to utilize its current contracts in order to increase
the efficiency and effectiveness of government.
Terms
The County agrees to supply Brazos County with information concerning contracts the County
currently utilizes or will utilize in the future with various Vendors. This Agreement shall apply
only to those materials, goods, or services for which the County currently has, or will have in the
future, under an executed contract with a Vendor. Nothing herein shall obligate Brazos County
to purchase any materials, goods, or services from any particular Vendor. The County shall not,
under any circumstances, be obligated to procure any materials, goods, or services for Brazos
County nor to include Brazos County in any procurement effort. The County reserves the right,
in its sole discretion, to terminate any or all contracts with any Vendor(s) without the prior written
notice or approval of Brazos County. The County owes Brazos County no obligation whatsoever
for the use of Harris County's contracts. Brazos County owes no compensation to the County for
Page ] of 6
the use of its current executed contracts. Brazos County shall not allow other governmental entities
including, but not limited to municipalities, agencies, departments, or counties, the use of Harris
County contracts through the utilization of this Agreement.
II.
Each Vendor, in its own discretion, must agree to allow Brazos County to purchase materials,
goods, or services under the contract between the Vendor and the County. The following language
shall be included in each contract Brazos County enters into with a Vendor.
The materials, goods, or services subject to this contract are being procured using a County
executed contract with Vendor, subject to the following.
County contracts shall only be used by Brazos County to purchase goods and services to
be used by Brazos County, and are not to be included in any cooperative purchasing
association or use by another governmental entity through any agreement with Brazos
County;
Vendor has the right to refuse Brazos County's request to use the County's contract;
If Vendor agrees to contract with Brazos County using a County contract, then all
materials, goods, or services purchased under the Agreement between Brazos County and
Vendor shall be in accordance with the current County contract;
In the event that the contract was procured using a Request for Proposals or any other
procurement process that allows for negotiation, Brazos County may negotiate pricing and
terms that would apply to Brazos County only;
Brazos County shall have no authority whatsoever to change any terms, conditions, or
pricing in any County contract;
Vendor shall bill Brazos County directly for any and all materials, goods, or services
purchased by Brazos County;
Vendor shall look only to Brazos County for any and all compensation owed for purchases
made by Brazos County under the County contract; and
Vendor shall settle any and all disputes with Brazos County concerning any purchases
made by Brazos County. The County shall not be a party to any dispute between Vendor
and Brazos County, nor be responsible in any way for the acts or omissions of Brazos
County.
Page 2 of b
All the materials, goods, or services procured using the County contracts shall be procured by
Brazos County in accordance with all applicable federal, state, and local laws, rules, regulations,
or ordinances, including but not limited to the Purchasing and Contracting Authority of
Municipalities, Tex, Loc. Gov't Code Ann. §§ 252.001, et. seq., as amended.
IV.
Each Party shall be responsible to a Vendor only for the materials, goods, or services ordered and
received by said Party and shall not, by the execution of this Agreement, assume any liability or
waive any rights under the applicable contract or as provided by law. Any and all disputes arising
between Vendor and Brazos County shall be handled between Brazos County and Vendor.
Vendors shall bill Brazos County directly for all materials, goods, or services ordered by it. Brazos
County understands and agrees it shall make all payments to Vendors in accordance with all
applicable laws including, but not limited to TEx. Gov'T CODE ANN. §§ 101.021, et. seq., as
amended.
V.
TO THE MAXIMUM EXTENT ALLOWED BY LAW, BRAZOS COUNTY SHALL
INDEMNIFY, DEFEND, AND HOLD HARMLESS HARRIS COUNTY FROM AND
AGAINST ALL CLAIMS AND LIABILITY DUE TO THE ACTIVITIES OF BRAZOS
COUNTY, ITS AGENTS, EMPLOYEES, OR SUBCONTRACTORS PERFORMED
UNDER THIS AGREEMENT AND WHICH RESULT FROM ANY ACT, ERROR, OR
OMISSION; INTENTIONAL TORT; INTELLECTUAL PROPERTY INFRINGEMENT;
OR FAILURE TO PAY A VENDOR; COMMITTED BY BRAZOS COUNTY OR BY ANY
PERSON EMPLOYED BY BRAZOS COUNTY, OR BRAZOS COUNTY'S AGENT,
CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH
BRAZOS COUNTY EXERCISES CONTROL. BRAZOS COUNTY SHALL ALSO
INDEMNIFY, DEFEND, AND HOLD HARMLESS HARRIS COUNTY FROM AND
AGAINST ANY AND ALL EXPENSES, INCLUDING REASONABLE ATTORNEY'S
FEES WHICH MIGHT BE INCURRED BY HARRIS COUNTY, IN LITIGATION OR
OTHERWISE RESISTING SAID CLAIMS OR LIABILITIES WHICH MIGHT BE
IMPOSED ON HARRIS COUNTY AS THE RESULT OF SUCH ACTIVITIES BY
BRAZOS COUNTY, ITS AGENTS, EMPLOYEES, SUBCONTRACTORS,
CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH
BRAZOS COUNTY EXERCISES CONTROL.
Page 3 of 6
VI.
This Agreement is subject to the federal, state, and local laws, orders, rules, ordinances, and
regulations relating to the Agreement and funded by state or federal funds, or of applicable
conditions of participation in Medicaid or Medicare program(s). Each Party shall comply with all
applicable federal, state, and local laws, ordinances, rules, and regulations concerning the
performance of this Agreement.
This Agreement is governed by the laws of the State of Texas.
The forum for any action under or related to the Agreement is exclusively in a state or federal court
of competent jurisdiction in Texas.
The exclusive venue for any action under or related to the Agreement is in a state or federal court
of competent jurisdiction in Houston, Harris County, Texas.
VII.
This instrument contains the entire Agreement between the Parties relating to the rights herein
granted and obligations herein assumed.
Any oral or written representations or modifications concerning this instrument shall not be
effective excepting a subsequent written modification signed by both Parties.
However, any alterations, additions, or deletions to the terms of this Agreement which are required
by changes in federal or state law or regulations are automatically incorporated into this Agreement
without written amendment, and shall become effective on the date designated by such law or
regulation.
VIII.
The term of this Agreement shall commence upon approval of all Parties, shall run for the next
consecutive twelve (12) months, and shall automatically renew each year unless earlier terminated.
Harris County shall have the right to immediately terminate this Agreement upon a material breach
by Brazos County, which shall include but not be limited to noncompliance with Article II,
Any Party may cancel this Agreement at any time upon thirty (30) days written notice to the other
Parties to this Agreement. The obligations of Brazos County to pay Vendor for all materials, goods,
or services if any, purchased pursuant to this Agreement prior to such notice shall survive such
cancellations, as well as any other obligation incurred under the County contracts, until performed
or discharged by Brazos County.
Page 4 of 6
IX.
Any notice required to be given under the provisions of this Agreement shall be in writing and
shall be duly served when it shall have been personally delivered to the address below, or
deposited, enclosed in a wrapper with the proper postage prepaid thereon, and duly registered or
certified, return receipt requested, in a United States Post Office, addressed to Harris County or
Brazos County at the following addresses. If mailed, any notice or communication shall be deemed
to be received three (3) days after the date of deposit in the United States Mail. Unless otherwise
provided in this Agreement, all notices shall be delivered to the following addresses:
To Brazos County: Brazos County Purchasing Dept.
200 S. Texas Ave., Suite 352
Bryan, TX 77803
Attn: Senior Buyer
To Harris County: Harris County Purchasing Agent
1001 Preston, Suite 670
Houston, Texas 77002
Attn: Chris Kaminski
Any Party may designate a different address by giving the other Party ten (10) days written notice.
X.
If any provision or part of the Agreement or its application to any person, entity, or circumstance
is ever held by any court of competent jurisdiction to be invalid for any reason, the remainder of
the Agreement and the application of such provision or part of the Agreement to other persons,
entities, or circumstances are not affected.
Any provision of this Agreement that by its plain meaning is intended to survive the expiration or
earlier termination of this Agreement, including without limitation the indemnification provisions
herein, shall survive such expiration or earlier termination. If an ambiguity exists as to survival of
any provision, the provision shall be deemed to survive.
XI.
EXECUTION. Multiple Counterparts: The Agreement may be executed in several counterparts.
Each counterpart is deemed an original. All counterparts together constitute one and the same
instrument. Each Party warrants that the undersigned is a duly authorized representative with the
power to execute the Agreement.
[EXECUTION PAGE FOLLOWS]
Page 5 of 6
�3
BRAZOS COUNT' AS HARRIS COUN'F'Y
By: _._._ By:
DUANE PETERS LINA HIDALGO
BRAZOS COUNTY JUDGE COUNTY .FUDGE
Al-FEST:
APP O FOR
APPROVED. AS TO FORNI:
VINC:E R-YAN
COUNTY AT"F'ORNEY
By.
_ 6 a-
"i'iti'ar.y Barn s
Assistant County Attorney
C.A. Filc 20GEN260S
Page 6 ol'6
Jar"R;?DfB9
& Construction, Inc.
1725 S. Velasco
Angleton, Texas 77515
979-265-6101
J
C.O. No: 01
Date: March 4, 2024
Job No.: 24-609
Job Location: Brazos County Expo Center
Roof Work
Replace fasteners on North
Arena metal expansion joint
To: Brazos County
300 E. 261" St.
Bryan TX. 77803
Attn: William C. Wendt Tax Exempt: Yes x No
Description:
1. Provide and install new oversized roof fasteners with grommets at the metal
expansion joint on the North -side of the North Arena.
2. Sales tax is not included.
TOTAL ADD TO CONTRACT AMOUNT $ 1,795.00
We agree to make all the designated changes or additional work. The price of this contract:
NERIVIRSs ❑ Decreases and will be ❑ Lump sum as specified ❑Lump sum to be estimated or
❑ Cost Plus 18%
Date of Changes or Additional Work: Printed Name/Title:
Purkt46 Cour.T--c -,TiLmE7
Autho ' ed Signa re: Date:
At;rt►'r to-i ne aoove prices ana specmcations of this oraer are satisractory ana are nereoy acceptea. All worK co oe perrormea unaer the same terms ana
conditions as specified in the original contract unless otherwise specified. Payment shall be made upon completion in accordance with above specifications,
payable to Jaco Roofing & Construction, Inc., P.O. Box 937, Clute, Texas, Brazoda County.
aka
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At
DEPARTMENT:
DATE OF COURT MEETING
ITEM:
BRAZOS COUNTY
BRYAN, TEXAS
NUMBER:
3/12/2024
Approval of expenditure journal entry for Brazos County FY23-24 December 2023 -
February 2024 cash contribution of $48,581.36 to CSCD Specialty Court program.
TO: Commissioners Court"
DATE: 03/06/2024
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description
Speciaky_Court Invoice=_2024 CSCD Specially Invoice
002_December 2023_ _February2024.docx
I=
Backup Material
APPRO
:)7-- 7 k
s A- 3 f 1
Duane Peters Date
County Judge
BRAZOS COUNTY
COMMUNITY SUPERVISION AND CORRECTIONS DEPARTMENT
INVOICE
Brazos County
Attn: Megan Mason
Invoice Number: 2024-002
March 6, 2024
JENNIFER GOERIG, DIRECTOR
Invoice Description: Actual payroll and benefits expenditures for Specialty Court — December 2023 —
February 2024
Amount due: $48,581.36
Please do a journal entry for the above amount to move funding revenues to the CSCD.
Please see attached documentation for payroll expenditures.
P.O. BOX 2015 9 BRYAN, TX 77806-2015 a (979) 361-4410 (979) 822-5341 (fax)
Kristeen Roe, CTA, PCC
Brazos County Tax Assessor/Collector
4151 County Park Ct
Bryan TX 77802
979-775-9930
979-775-9938 Fax
REFUNDS PENDING 03/05/2024
REQUESTOR
PIRI INVESTMENTS LLC
ADDRESS
PO BOX BB COLLEGE STATION TX 77841
OWNER NAME
COMMUNICATIONS TECHNOLOGY
PROP ID#
99681 .
REFUND AMOUNT
$40.00
REQUESTOR
HENRY ADREON D & EDDIE C
ADDRESS
7209 EASfCREST DR AUSTIN TX 78752
OWNER NAME
HENRY DENSON W % HENRY ADREON
PROP ID#
29319
REFUND AMOUNT
$104.49
REQUESTOR
POSADA TERESA
ADDRESS
1904 AVENUE D BRYAN TX 77803
OWNER NAME
PAYTON TERESA & ESTELLA NEWTON
PROP ID#
30231
REFUND AMOUNT
$210.61
REQUESTOR
NUTALL-SALTER MARY ANN
ADDRESS
1306 DOUGLAS ST BRYAN TX 77808
OWNER NAME
DAILY MARY ANN NUTALL % MARY SALTER
PROP ID# .
21549
REFUND AMOUNT
$78.55
REQUESTOR
OCANA KAREN M &JESUS G OCANA
ADDRESS
3137 MARGARET RUDDER PKWY, BRYAN, TX 77808
OWNER NAME
OCANA KAREN M & JESUS G OCANA
PROP ID#
405496
REFUND AMOUNT
$237.85
REQUESTOR
CHATHAM JUSTIN
ADDRESS
PO BOX 409 HEARNE TX 77859
OWNER NAME
THOMAS JOYCE M CHATHAM LIFE ESTATE
PROP ID#
32470
REFUND AMOUNT
$1000.00
REQUESTOR
TAP LARD DEVELOPMENT LLC % CONTROLLER
ADDRESS
3131 CLUB DR BRYAN TX 77807
OWNER NAME
TAP LARD DEVELOPMENT LLC % CONTROLLER
PROP ID#
14137
REFUND AMOUNT
$217.30
REQUESTOR
DAVIS TRACY
ADDRESS
1104 LINCOLN Sr,BRYAN TX 77808
OWNER NAME
DAVIS HENRIETTA % DAVIS TRACY
PROP ID#
21623
REFUND AMOUNT
$49.33
Kristeen Roe, CTA, PCC
Brazos County Tax Assessor/Collector
4151 County Park Ct
Bryan TX 77802
979-775-9930
979-775-9938 Fax
RE UESTOR
BICALHO RODRIGO CARVALHO & MARCELA WCCAS DE SOUZA
ADDRESS
1520 WAYFARER LN COLLEGE STATION TX 77845
OWNER NAME
BICALHO RODRIGO CARVALHO & MARCELA WCCAS DE SOUZA
PROP ID#
92398
REFUND AMOUNT
$1030.22
RE UESTOR
RAY & JANA SPRAYBERRY
ADDRESS
405 WALTON DR COLLEGE STATION TX 77840
OWNER NAME
RAY & JANA SPRAYBERRY
PROP ID#
23541
REFUND AMOUNT
$ 36.05
RE UESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
RE UESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
RE UESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
PROP ID#
REFUND AMOUNT
RE UESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
RE UESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
APPLICATIOU FOR -TAX - REFUND --
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
COMMUNICATIONS TECHNOLOGY
% PIRI ENTERPRISES INC ATTN PIRI LATIF
PO BOX BB
COLLEGE STATION TX 77841-5022
PROPERTY DESCRIPTION
Legal: BUSINESS PERSONAL PROPERTY
Address: 2401 S TEXAS AVE
Account# 99681
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2023
�Taxpayees reason for refund: OP -Overpayment
REFUND TO:
PIRI INVESTMENTS LLC
PO BOX BB
COLLEGE STATION TX 77841-5022
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
Payment Date Amount Paid Refund Amount Requested
02/31/2024 $558.99 $40.00
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct."
Signatu
Phone #
Date
E ail Address
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state Jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
Th fund is Ap v d [ J Disapproved
Authorized Officer Signature
Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature
Date
TAX RECEIPT 02/09/2024 02:54PM
f
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
PIRI INVESTMENTS LLC
PO BOX BB
COLLEGE STATION, TX 77841
_ Rece$fW6n ber
3342966
Date -Posted , _ 01/31/2024
Payment Type P
Payment Code (5ver/Refund.
Total Paid $858_98
- - -- -- -- --- -
Property ID ' - Geo_- - _ ` _ - _ _ Legal _Acres _ �- _ _ Owner Name an_d Address
99681 899700-0000-0802 ; 0.0000 COMMUNICATIONS TECHNOLOGY -
_ % PIRI ENTERPRISES INC ATTN PIRI
i Legal Description _ PO BOX BB
ALF BUSINESS kRSONROPERTY _ _ _ _ COLLEGE STATION, TX 77841-5022
Sites _ _ 5BA Name- _
-
2401 S TEXAS AVE , - COMMUNICATION TECHNOLOGY
Entity
Year
Rate_
Taxable Value
Void -
Original Tax
D_
P 1
Att Fees
Amount Pd
Z REFUND ENTITY
2023
0.00000
0�
_Stint#
48 1983
N
40
0.0
_issc_nts
0.00
_
0.00
, _ OAO
_Overage
0.00 _ 40.00
BRAZOS COUNTY
2023
0.40970
26,173
28988
N
107.23
0.00
0.00
0.00
0.00 107.23
CITY OF BRYAN
2023
0.62400
26,173
28988
N
163.32
0.00
0.00
0.00
0.00 163.32
BRYAN iSD
2023
0.94920
26,173
28988
N
248.44
0.00
0.00
0.00
0.00 248.44
558.99
Balance Due As Of 01131/2024: -40.00
Tender Details Desc_ r_iption _ Amount
Check 80035 558.99
558.99
Operator Batch
tmoore 49-W (0210912024TM)
Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code T-AW-.5 %1m
APPLICATION FOR TAX REFUND
Collecting Off ce Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
HENRY DENSON W
% HENRY ADREON
7209 EASTCREST DR
AUSTIN TX 78752-2439
PROPERTY DESCRIPTION
Legal: HOLLOW HEIGHTS, LOT 17 & 15-16, ACRES 2.02
Address: 6611 MERKA RD ,
Account# 29319 — -
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1., F2, F3, F4,
City of Kurten, Navasota ISD
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid
ZREFUND 2023 02/08/2024 $2422.01
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
HENRY ADREON D & EDDIE C
7209 EASTCREST DR
AUSTIN TX 78752-2439
Refund Amount Requested
$104.49
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct.".
�z17,ol?N
§fjjjeture Date
512 a4 t027 s I�a� CzLd-S ,�4t 1 <<e
Phone # Email Address
--if--you-make-a-false-statement on this application, you could -be found guilty of a Class A misdemeanor or a state jail felony --
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
Th tax r d is [ App d ( ] Disapproved
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature
Date
TAX RECEIPT 02/08/202412:07PM
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
HENRY ADREON D
HENRY EDDIE C
7209 EASTCREST DR
AU STI N, TX 78752
Property ID Geo Legal Acres
29319 334000-0000-0170 2.0200
Legal Description
HOLLOW HEIGHTS, LOT 17 8 15-16, ACRES 2.02
Situs DBA Name
6811 MERKA RD ,
Receipt Number
3342230
Date Posted 01/31/2024
Payment Type P
Payment Code Over/Refund
Total Pald $2,422.01
.Owner Name and Address
HENRY DENSON W
% HENRY ADREON
7209 EASTCREST DR
AUSTIN, TX 78752-2439
Entity
Year
Rate
Taxable Value
Stmt #
Void
Original Tax
Discnts
Z REFUND ENTITY
2023
0.00000
0
148965
N
104.49
0.00
EMG SVCS DIST #3
2023
0.02400
167,584
59173
N
40.22
0.00
BRAZOS COUNTY
2023
0.40970
167.584
59173
N
686.59
0.00
BRYAN ISO
2023
0.94920
167,584
59173
N
1,590.71
0.00
P8M Att Fees Overage Amount Pd
0.00 0.00
0.00
104.49
0.00 0.00
0.00
40.22
0.00 0.00
0.00
686.59
0.00 0.00
0.00
1.590.71
2,422.01
Balance Due As
Of 0113112024:
-104.49
Tender Details Description
Check 272
Operator Batch
lemerson 49878 (02082024 LE)
Page: 1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code
Amount
2422.01
2422.01
Total Paid
z.422.01
T- ma
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
PAYTON TERESA & ESTELLA NEWTON
1904 AVENUE D
BRYAN TX 77803-1207
PROPERTY DESCRIPTION
Legal: 10NES-BROCK, BLOCK H, LOT 3
Address: 1904 AVENUE D ,
Account # 30231
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2023
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
POSADA TERESA
1904 AVENUE D
BRYAN TX 77803-1207
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
Payment Date Amount Paid
02/16/2024 $250.00
Refund Amount Requested
$210.61
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct."
Signature l ate
Phone # Email Address
TAX REFUND DETERMNATION
The t 2fu s [ A proved ] Disapproved
Authorized Officer Signature
Date
3lI&IaL�
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature
Date
TAX RECEIPT 02/16/2024 09:40AM
** DUPLICATE **
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
POSADA TERESA
1904 AVE D
BRYAN, TX 77803
ReceiptNumber `
: Ua-ie`00—SfCd 3344471 W 1 �/-260 2-4
'Payment.Type
Payment Code Over/Refund
Total: ?.lidi $250.00
' -F--
—�Geod�F—LegalA�q�s—OWbrNaffidandAddre6s.
30231 --62dd-0600360.0000
PAYTON TERESA & ESTELLA NEWTON
1904 AVENUE D
Legal ion
BRYAN, TX 77803-1207
j6N]ifd-Bk6CK. dt-66WHFL& 3
Situs
. I - - -- -- T --- -.— -- -
-
1904 AVENUE D
Entity—
----- -- t Xa le Vilue
m
Original Tax j6ijc�n
PAI AttTfees Lvitraq eA-- 60d'
_Year
Z REPU ENTITY 2023 0.00000 0
149024
N
210.61 0.00
0.00 0.00 0.00 210.61
BRAZOS COUNTY
2023 0.40970 90,628
100746
N
14.59 0.00
1.02 0.00 0.00 15.61
CITY OF BRYAN
2023 0.62400 90,628
100746
N
22.23 0.00
1.55 0.00 0.00 23.78
250.00
Balance Due As Of 0211612024: -210.61
TenderV—Deta]s''Descri
P
c
Money Order 29096679251
250.00
250.00
r-0Total Paid,
—2�
perator Bale
lemiri6n- --5004-5(02162024-LE) 250.00.
Page: I Receipt issued in Accordance with Section 31.076 of the Texas Property Tax Code TmAd-bM[-
i
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
DAILY MARY ANN NUTALL
MARY SALTER
1306 DOUGLAS ST
BRYAN TX 77808-5523
PROPERTY DESCRIPTION
Legal: CASTLE HEIGHTS, BLOCK 21, LOT 6
Address: 1306 DOUGLAS ST , -
Account# 21549
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2023
Taxpayer's reason•for refund: OP -Overpayment
REFUND TO:
SALKTER MARY ANN NUTALL-
1306 DOUGLAS ST
BRYAN TX 77808-5523
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
Payment Date Amount Paid
01/31/2024 $548.00
Refund Amount Requested
$78.55
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for tqe refund of the dPove-descrikAtax9s)and certify that the information on this form. is true and correct."
Sig/nat Date
<20 IV I IAkAdes l,
Ph ne # Email dr
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
The tax re. d is (VAp roved ( ] Disapproved
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature
Date
TAX RECEIPT 02/08/2024 04:06PM
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
NUTALL-SALTER MARY ANN
1306 DOUGLAS ST
BRYAN, TX 77808
Receipt Number
- 3342592
Date Posted ' ! . _ _-01/3112024
Payment Type P
Payment Code ;,__ OverlRefund,
Total Paid
Property ID
Geo
Legal Acres
Owner Name and Ad_d_res_s
-21549
'184000-0021-O06Q
_ _ _ _
- - - ' 0.0000
V
DAILY MARYANN NUTA-LL
-
-
% MARYY SALTER
-
Legal Description.
_
1306 D U LA T
!
CASTLE_ HEIGHTS, BLOCK21, LOTS _
_
_-
BRYAN, TX 77808-5523
Si
DBA Name
. _
1306 DOUGLAS ST ,
Entity
' Year
Rate
Taxable Value'
Stmt # -- Void
Tax
_Dls_cnts P&I Att Fees
.Overage ArtYount Pd
-
Z REFUND ENTITY
2023
0.00000
0
_ _'Original
148972 N
78.55
0.00 0.00 0.00
0.00
78.55
BRAZOS COUNTY
2023
0.40970
23,675
33579 N
97.00
0.00 0.00 0.00
0.00
97.00
CrrY OF BRYAN
2023
0.62400
23,675
33579 N
147.73
0.00 0.00 0.00
0.00
147.73
BRYAN ISD
2023
0.94920
23,675
33579 N
224.72
0.00 0.00 0.00
0.00
224.72
548.00
Balance Due As Of 0113112024: -78.55
Tender Details - Description Amount
Check 1582 548.00
548.D0
Operator Batch' Totaf Paid
tmoore 49879 (02/08/2024* - - - - 548.00.
Page: 1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Cade T-Aum�t-
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
OCANA KAREN M & JESUS G OCANA
2127 STONE MEADOW CIR
BRYAN TX 77803-2585
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan 151), College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
Legal: STONE HAVEN COMMUNITY, SPACE 2127 STONE MEADOW CIR, SER# PHH320TX1625746A,
HUD# PFS1169023
Address: 2127 STONE MEADOW (PVT) CIR ,
Account# 405496
TAX PAYMENT INFORMATION
Name -of Taxing Unit Tax Year of Refund Payment Date Amount Paid -.Refund .Oinount Requested—
ZREFUND 2023 20/27/2023 $662.61 $237.8S
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
OCANA KAREN M & JESUS G OCANA
2127 STONE MEADOW-Cilk- 313-1 J"w e� �vAoU-r 9�—WJ
'`.� -7- My
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct."
signature Date
Phone # Email Address
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
Th tax refun s [ Vj'App oved isapproved
Authorize cer Signature
Date
31la/a.q-
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature
Date
TAX RECE-fPT , 10/27/2023 08:44AM
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
OCANA KAREN M & JESUS G OCANA
2127 STONE MEADOW CIR
BRYAN, TX 77803-2585
Receipt Number
3266580
Date Posted '• ___ lo/27/2023'
Payment Type _ _ P;
Payment Code ___ Over/Refund,
l P ,Totaaid _ _�_$662.61_`
- - - - _. - -- - I ----...--•--- ---- _--
Property ID Geo .- _ __ Legai Acres __ _ Owner Name and Address _
405496 - 170'2018-0000'0118 - _ 10.0000 OCANA KAREN M & JESUS G OCANA w I
- - - - —' -- -- -- - - -- -- - - - - - -- -- - 2127 STONE MEADOW CIR
Legal Description ;BRYAN, TX 77803-2585
'STONE HAVEN COMMUNITY SPACE 2127 STONE MEADOW CIR, SER# PHH320TX1625746A, HUD#
PFS1169023
Situs _ DBA Name I
2127STO9EMEADOW(PVT)CIR , -- — --- --- --------------
Entity Year Rate Taxable Value Stmt # Void Original Tax Discnts P8i Att Fees Overage Amount Pd
Z REFUND ENTITY 2023 0.00000 0 148386 N 237.85 0.00 0.00 0.00 0.00 237.86
BRAZOS COUNTY 2023 0.40970 4,872 96478 N 19.96 0.00 0.00 0.00 0.00 19.96
CITY OF BRYAN 2023 0.62400 64,872 96478 N 404.80 0.00 0.00 0.00 0.00 404.80
662.61
Balance Due As Of 10127/2023:-237.85
Tender_• beta -hi -Description.-_ _. Amount;
Check REPOST 2023 ESCROW 662.61
662.61
Operator Batch_ _; _.-_: - - - Total Paid:
tmoore 48107 (2023 MH Escrow Payments) 662.61.
Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code r�nemuuon.uc
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
THOMAS JOYCE M CHATHAM (LIFE ESTATE)
PO BOX 409
-HEARNE-TX•77859-3865 -
PROPERTY DESCRIPTION
Legal: MCCULLOCH ADDN PH 3, BLOCK 4, LOT 3
Address: 1204 CALIFORNIA ST ,
Account# 32470
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2022
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
JUSTIN CHATHAM
PO BOX 409
HEARNE TX 77859-3865
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
Payment Date Amount Paid
08/01/2023 $1000.00
Refund Amount Requested
$1000.00
Sign below and return form to the Brazos County Tax Office.
"I herebyapplyfor the refund of the above -described taxes and certify that the information on this form is true and correct."
'rlgnature D, et�
Phone # Emall Address
if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
The tan [ �Of /Appro d 1 I Disapproved
Authorized Officer Signature
Date
3 / la/Qq-
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature
Date
TAX RECEIPT 08/0312023 09:45AM
r
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR _ _ " Receip! Number _
4151 COUNTY PARK CT - 3264537
BRYAN, TX 77802 (Date Posted- 0e10112az3;
Payment Type P
Payment Code C _ _Over/12efund:
Total Paid
PAID BY:
CHATHAM JUSTIN
PO BOX 409
HEARNE, TX 77859
Property iD Geo _ _ Legal Acres_ - _ ; , - Owner N_a_me and Address _
32470 1405000-0304-0030 -- ; 0.0000 _ - - THOMAS .IOYCE M CHATHAM (LIFE EST
- - - -- - - -- — -- -1 - - -- - - - - - ; I PO BOX 409
Legal Description _ _ _- • _ __ HEARNE, TX 77859-3865
MCCOLL66H ADDN PH 3, BLOCK 4, LOT 3 !
-Sftus . DBA Name
f _ j
Enti Year Rate Taxable Value Stmt # Void Original Tax Discnts P&i Att Fees Overage Amount FA
Z REFUND ENTITY 2022 0.00000 0 146603 N 1,000.00 0.00 0.00 0.00 0.00 1,000.00
1,000.00
fender ' _ _•Details
Credit Card CC XX-2023 Conv.Charge 0.00
Balance Due As Of 0810112023:-1000.00
Description Amounf
-- - - 1000.00
1000.00
Operator Batch. ____ Total Paid
tmoore, 47236(JETPAY-08l03I2023-TM) 1,000.00!
Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code Tme pNan, :%tw.
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
OWNER'S NAME AND ADDRESS
TAP LARD DEVELOPMENT COMPANY LLC
% CONTROLLER
3131 CLUB DRIVE
BRYAN TX 77807-7595
PROPERTY DESCRIPTION
Legal: A005901, T J WOOTEN (ICQ, TRACT 36.5,19.235 ACRES
Address: W VILLA MARIA RD ,
Account # 14137
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2023
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
TAP LARD DEVELOPMENT COMPANY LLC
% CONTROLLER
3131 CLUB DRIVE
BRYAN TX 77807-7595
Payment Date Amount Paid
01/32/2024 $22198.20
Refund Amount Requested
$217.30
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct."
�_,.. 4 C
Signature
cqq ^ ,-4 1-100! '
Phone #
a�21'1• aoa,�
Date 11 ��
4 (on}(_*MIon6.(ooAA
Email Address
If you rnaPe a false statement on this application, you could be found guilty of a Class A misdemeanor or_a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
e tax re d is [ roved I j Disapproved
Authorized Officer Signature
3(la►a4-
Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature
Date
TAX RECEIPT 0211612024 02:40PM
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
TAP LARD DEVELOPMENT COMPANY LLC
% CONTROLLER
3131 CLUB DRIVE
BRYAN, TX 77807-7595
_ RReceipt`Number�" ;
3344530
Da et Posted -- 01/31/2024
Payment Type P
Payment Code Over/Refund
Total'Pald A :�I $22.198_20
Property ID Geo _ Legal Acres_ - , _ _: Owner_Name and Ad_die_ss
14137- 005901-0b36-0050 �- - 19.2350 - TAP LARD DEVELOPMENT COMPANY LLC
�- - - ---- r--- - --- �- ----- -. % CONTROLLER
Legal Description_ • _ 3131 CLUR DRIVE
A005901, T J WOOTEN (ICL), TRACT 36.5, 19.235ACRES _ BRYAN, TX 77807-7595
Situs _ _ -- -- -- - �•-- DBA Name'_ - -- -- - 1
11V VILLA MARIA fiD
Entity , _ - •_
• .Year
Rate
-' Taxable Value
Stmt #
Void
Original_Tax
_
BRAZOS COUNTY
2020
0.49500
297,216
146642
N
1,460.57
CITY OF BRYAN
2020
0.62900
297,216
146642
N
1,855.98
CITY OF BRYAN
2021
0.62900
297,296
146642
N
1.869.99
BRAZOS COUNTY
2021
0.49350
297,296
146642
N
1,467.15
BRYAN ISD
2021
1.22680
297.296
146642
N
3,647.22
BRYAN ISD
2020
1.23250
297,216
146642
N
3,636.67
CITY OF BRYAN
2022
0.62400
297.246
146642
N
1,855.13
BRAZOS COUNTY
2022
0.42941
297,296
146642
N
1,276.63
BRYAN ISD
2022
1.13960
297,296
146642
N
3,387.98
Z REFUND ENTITY
2023
0.00000
0
148971
N
217.30
Property ID__ _ _ Ge_o �* - --- _ _- - - Legal Acres
372915 005901-0036-0054 11.6420
A005901, TJ WOOTEN (ICL), TRACT _36.54, 11.642ACRES-
§itUS
- -- DBA Name-
W VILL.A MARIA RD ,
Discnts' R81 _•-AtfFees' . Overage Amount Pdi
0'00
0.00
0.00
0.00
1.460.57
0.00
0.00
0.00
0.00
1,855.96
0.00
0.00
0.00
0.00
1,869.99
0.00
0.00
0.00
0.00
1,467.15
0.00
0.00
0.00
0.00
3,647.22
0.00
0.00
0.00
0.00
3,636.67
0.00
0.00
0.00
0.00
1,855.13
0.00
0.00
0.00
0.00
1.276.63
0.00
0.00
0.00
0.00
3,387.98
0.00
0.00
0.00
0.00
217.30
20,674.60
Balance Due As Of 01/3112024:-217.30
gOwnet Name and_Address . w
TAP LARD DEVELOPMENT COMPANY LLC
% CONTROLLER
3131 CLUB DRIVE
BRYAN, TX 77807-7595
Entity_Rate
Taxable Value
_ Stmt #
_ Void
'Origirial Tax _Discnts
_� P81 .• Att Fees
-
Overage Amount Pdl
CITY OF BRYAN
2023
0.62400
76,837
128626
N•
479.46 0.00
0.00 0.00
0.00 479.46
6RYAN ISD
2023
0.94§20
76,837
-128626
729.34 o.00
o.00 - - 0.00 _ _-_0.00. _--7.29.34.
BRAZOS COUNTY
2023
0.40970
76,837
128626
N
314.80 0.00
0.00 0.00
0.00 314.80
1,523.60
Balance Due As Of 01/31/2024:.00
Terider� - -Details• ' - ----- '-----� _ = Descriptionw_� _ _ _-_Amount?
Check 2199 - - - �- - _ �- 22198.20
22198.20
I.Operator Batch ^Total Paid'
lemerson 50045 (02162024_LE) 22.196.20
Page: 1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code Trva Au emauoa a
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
DAVIS HENRIETTA
% DAVIS TRACY
1104 LINCOLN ST
BRYAN TX 77808-5543
PROPERTY DESCRIPTION
Legal: CASTLE HEIGHTS, BLOCK 28, LOTS
Address: _1104 LINCOLN ST ,
Account # 21623
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2023
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
DAVIS TRACY
1104 LINCOLN ST
BRYAN TX 77808-5543
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISO, College Station ISO, F1, F2, F3, F4,
City of Kurten, Navasota ISD
Payment Date Amount Paid Refund Amount Requested
02/09/2024 $510.00 $49.33
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct."
Si nature
Phone #
Date
Email Address
if you make a false statement on this application, you could be. found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
The e n [ VAppro d [ ] 's pproved
Authorized Officer Signature
Date
Authorized Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature
Date
AR KCL.CIr 1 1UL1uy/LUc4 U4:L Ir'IVI
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Number,
4151 COUNTY PARK CT 3343007
BRYAN, TX 77802 Date Posted 01/31/2024
Payment -Type P
Payment Cade • Over/Refund
Total Paid 5510.00
PAID BY:
DAVIS TRACY DWAYNE
1104 LINCOLN
BRYAN, TX 77808
Property ID Geo
21623 184000-0028-0050
Legal Description
CASTLE HEIGHTS, BLOCK 28, LOT 5
Situs DBA Name
1104 LINCOLN ST ,
Legal Acres Owner Name and Address
0.0000 DAVIS HENRIETTA
% DAVIS TRACY
1104 LINCOLN ST
BRYAN, TX 77808-5543
Entity Year 'Rate Taxable Value Stmt # Void Original Tax Discnts
Z REFUND ENTITY 2023 0.00000 0 148975 N 49.33 0.00
BRAZOS COUNTY 2023 0.40970 23,232 34567 N 95.18 0.00
CITY OF BRYAN 2023 0.62400 23,232 34557 N 144.97 0.00
BRYAN ISD 2023 0.94920 23,232 34567 N 220.52 0.00
Operator Batch
lemerson 49919 (02092o24_LE)
Page: 1 -
Tender Details
Money Order 19-385081595
Money Order 19-385081594
P81 Att Fees • Overage Amount Pd
0.00
0.00
0.00
49.33
0.00
0.00
0.00
95.18
0.00
0.00
0.00
144.97
0.00
0.00
0.00
220.52
510.00
Balance Due As Of 01/3112024: 49.33
Description, Amount
Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code
260.00
250.00
$10.00
Total Paid
510.00
True Aulmfatia� Le:.
i
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISO
OWNER'S NAME AND ADDRESS
BICALHO RODRIGO CARVALHO & MARCELA LUCCAS DE SOUZA
1520 WAYFARER LN
COLLEGE STATION TX 77845-8386
PROPERTY DESCRIPTION
Legal: NANTUCKET PH 4, BLOCK 21, LOT 1, ACRES 1.28
Address: 1520 WAYFARER LN ,
Account # 92398
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested
ZREFUND 2023 01/31/2024 .$15,747.82 $1,030.22
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:,
BICALHO RODRIGO CARVALHO & MARCELA LUCCAS DE SOUZA
1520 WAYFARER LN
COLLEGE STATION TX 77845-8386
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct."
02 Z�I
�gnature � a 9 Date
Phone # Email Address
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
Th�reuns[� proved D approved
Authorized. Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
TAX RECEIPT 02/19/2024 02:29PM
** DUPLICATE **
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
RODRIGO BICALHO
Receipt Number
_ 3344641
Date Posted
Payment Type - . _ P
Payment Code Ove Ni and
Total Paid $15,747_82-
- - ---- .__..
ID Geo
.. _ —------------
_ _ �T _4
----_-__ ---- -- -.
_ Legal Acres _ _
—,
�--- _i-n'd"- d. dre ---- - -
._ _ Owner Name_and Address
_Property
92398
434000-0021-0010
1.2800
BICALHO RODRIGO CARVALHO & MARCE
1520 WAYFARER LN
escri
Dtion�
_P--- _ �— _ �
_ _ _
COLLEGE STATION, TX 77845-8386
NAIVTUCKETPH 4, BLOCK 21, LOT 1, ACRES 1.28
- -- --
5itus
DBA Name
_ �-
1520 WAYFARER
-
ER',
-
Entity
_Year
_Rate Tax_ableV_alu_e_- _
_
Stt # _m_ _Voi_d_ _
O_ riginalx
Ta_
D is_cnts _ . P8i A_ tt F_ ees Overage Amount Pd,
-
Z REFUND ENTITY
2023
0.00000 0
149038 N
1,030.22
0.00- 0.00 0.00 0.00 1,030.22
EMG SVCS DIST#1
2023
0.02071 1,125,929
12026 N
233.18
0.00 0.00 0.00 0.00 233.18
COLLEGE STATION
ISD
2023
0.96220 1,025,929
12026 N
9,871.49
0.00 0.00 0.00 0.00 9,871.49
BRAZOS COUNTY
2023
0.40970 1,125,929
12026 N
4,612.93
0.00 0.00 0.00 0.00 4,612.93
15,747.82
Balance Due As Of 01131/2024:-1030.22
Tender ^_ Details " _ ^-__D_escription Amount,
Credit Card CC XX-2402 Conv.Charge 0.00 _ - — 16747.82
15747.82
Operator Batch - -- - ---- _- _ —� --•-- _ -- _- -_—, _ � -^.. ._ — _ Total Paid,
shines 50084 (Correction Batch_Bicalho-02192024_anh) 15,747.82
Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code TMAW-AU- . LM
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-77S-9930
OWNER'S NAME AND ADDRESS
SPRAYBERRY REVOCABLE TRUST
WILLIAM RAY & JANA LYNN SPRAYBERRY TRUSTEES
403 E THEISSEN ST
BOERNE TX 78006-2362
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of'College Station
Bryan ISD, College Station 151), F1, F20 F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
Legal: COLLEGE HILLS ESTATES PHI, BLOCK 2, LOTS
Address: 405 WALTON DR ,
Account# 23541
TAX PAYMENT INFORMATION
Name of Taxing Unit- Tax Year of Refund Payment Date Amount.Paid
ZREFUND 2023 02/08/2024 $6135.70
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
SPRAYBERRY RAY & JANA
405 WALTON DR
COLLEGE STATION, TX 77840
Refund Amount Requested
$36.05
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above -described taxes and certify that the informati on this form is true and correct."
Sig a yi a Date
Phone # Email Adgress
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
T ax ref is ['A proved [ Disapproved
Authorized Officer Signature
Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature
Date
TAX RECEIPT 02/08/2024 02:37P M
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
SPRAYBERRY RAY
SPRAYBERRYJANA
405 WALTON DR
COLLEGE STATION, TX 77840
Property ID Geo Legal Acres
23541 194000-0020-0050 0.0000
Legal Description
COLLEGE HILLS ESTATES PH 1, BLOCK 2, LOT 5
Situs DBA Name
405 WALTON OR ,
Receipt Number
3342376
Date Posted 01/31/2024
Payment Type P
Payment Code . dverlRefund
Total Paid $6,135.70
Owner Name and Address
SPRAYBERRY REVOCABLE TRUST
WILLIAM RAY & JANA LYNN SPRAYBER
403 E THEISSEN ST.
BOERNE, TX 78006-2362
Entity
Year
Rate .
Taxable Value
$tmt #
Void
Original Tax
Discnts
Z REFUND ENTITY
2023
0.00000
0
. 148954
N
36.05
0.00
BRAZOS COUNTY
2023
0.40970
323,591
124501
N
1.325.76
0.00
CITY OF COLL
STAT.
2023
0.51309
323,591
124501
N
1,660.30
0.00
COLLEGE STATION
ISO
2023
0.96220
323,591
124501
N
3,113.59
0.00
Tender Details
Check 2472
P&I At:t Fees Overage Amount Pd
0.00
0.00
0.00
36.05
0.00
0.00
0.00 •
1,325.76
0.00
0.00
0.00
1,660.30
0.00
0.00
0.00
3,113.59
6.135.70
Balance Due As Of 01131/2024:.36.05
Description Amount
6135.70
6135.70
i
Operator Batch - Total Paid
lemerson 49678 (02082024_LE) 6135.70
Page: 1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code Tiu AW-Ab-I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2023-2024 BUDGET YEAR
NO.23/24 22.01-22.03
On this the 121 day of March 2024 at a regular meeting of the Commissioners' Court, the following,
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Chuck Konderla, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Wanda Watson, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 121h day of March 2024 the Court heard and approved a budget
amendment(s) for the 2023-2024 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 19 September 2023, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 12'h day of March 2024.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
s )%-I-
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
Correction to Budget Amendment 22.01
Notes:
The section under "For Oracle Entry Only" had negative amounts when they
are supposed to be positive. The purpose of the budget amendment is to
recognize available funding in the LEOSE Fund to various Law enforcement
departments for FY 2024.
Current Budget Amendment 22.01
Foi- Oracle Entu Only
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
1: 18 0 (Y a
I 2, 6 73 3'. 3 51
30611 NO
7—
ISO.00
-loa-M too
—WAG
30W 1100
61 t WOO*
ISWO,
HOW—
300-19000,
616800-1m.
ISM*
3002,90W
611 Paolo)
i
18000
61902000;
j
Corrected Budget Amendment 22.01
For Oracle Entry OnIv
FUND
i DIV
ACCT
Chan geirtSudget
ACCOUNT NAME
001000000.
4800WO,
ISOUG,
15004
30021,1001
145,49,
1
30031 too.
616SO(YUG
tmuc-
19000
.10041 M),
GROW
14Sn
G SO 000.0,,
151 -0
616SO406
61 f WkIM
31-1, 45
61S011000.
--F
Corrected Budget Amendment 22.01 is attached.
r
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 23/24 - 22.01
3/12/2024
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
Law Enforcement
Education Fund
Revenue
2,632.35
Law Enforcement
Education Fund
LEOSE Constable Pet 1
Supplies and Other Charges
Expenditure
150.34
Law Enforcement
Education Fund
LEOSE Constable Pet 2
Supplies and Other Charges
Expenditure
145.48
Law Enforcement
Education Fund
LEOSE Constable Pet 3
Supplies and Other Charges
Expenditure
151.16
Law Enforcement
Education Fund
LEOSE Constable Pet 4
Supplies and Other Charges
Expenditure
145.53
Law Enforcement
Education Fund
LEOSE County Attorney
Supplies and Other Charges
Expenditure
151.05
Law Enforcement
Education Fund
LEOSE District Attorney
Supplies and Other Charges
Expenditure
398.32
Law Enforcement
Education Fund
LEOSE Sheriffs Office
Supplies and Other Charges
372.95
Law Enforcement
Education Fund
LEOSE Jail
Supplies and Other Charges
-Expenditure
Expenditure
1,117.52
Law Enforcement Education Fund
Law Enforcement Officers Standards and Education (LEOSE): To modify the budget of LEOSE Fund to reflect the ding available to various law
enforcement departments for fiscal year 2024. Total Budget is increasing due to more actual revenue received than Istimated.
-Date:
SAM'
3/6/2024 --County Judge Approval ate
For'Oracle'Eiit
17..
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
18000
00000000
48063000
2,632.35
18000
30011100
61680000
150.34
18000
30021100
61680000
145.48
18000
30031100
61680000
151.16
18000
30041100
61110000
145.53
18000
30018000
61801000
151.05
18000
30019000
61680000
398.32
18000
30028000
61110000
372.95
18000
30028200
61801000
1,117.52
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 23/24 - 22.02
3/12/2024
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
General Fund
Contingency
Supplies and Other Charges
Expenditure
9,581.94
General Fund
472nd District Court -
Administration
Contractual Services
Expenditure
550.39
General Fund
Health Department - Support -
Non Capital
Contractual Services
Expenditure
2,743.02
General Fund
Sheriffs Office - Non Capital
Contractual Services
Expenditure
3,419.46
General Fund
Road & Bridge - Non Capital
Contractual Services
Expenditure
2,869.07
General Fund
Reallocation of funds to the correct accounts for additional body cameras that were added to the Axon Enterprise con ct for FY
SAM
'Date:- _ _ --w.. 3/6/20241
County Judge Approval , _ „Date
For Oracle Entry Only
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
01000
11001500
61130000
(9,581.94
01000
22300100
71025000
550.39
01000
26002006
71025000
2,743.02
01000
28000006
71025000
3,419.46
01000
56000006
71025000
2,869.07
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 23/24 - 22.03
3/12/2024
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
General Fund
Information Technology - Non
Capital
Supplies and Other Charges
Expenditure
875.00
General Fund
Juvenile Services - Non
Capital
Supplies and Other Charges
Expenditure
875.00
General Fund
Reallocation of funding from the I.T. Department to Juvenile for the replacement of a broken printer t t ' is no longer w n or a ble.
,SAME
Date ._. 3/6/2024
Coun Jud 0 Ap royal Date
Fo"r; Or•acle'Ent ,Onl"
- �, �,..._�. _ .I-i =, �,. s
-":- MOA-s.
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
01000
14000006
60500000
(875.00)
01000
31000006
60500000
875.00
Personnel Change of Status
( Mar 7, 2024 )
Commissioners' Court Date:
Department Submitting Information:
Purpose of Submissions:
03-12-2024
Human Resources
Consider and Take Action on Change
Employment
Department Name,
Employee Name,_
Juvenile Services - Detention
Allen, Shunda
Road & Bridge - Administration
Hightower, William
Sheriff Office - Jail Administration
Ramos, Blanca
Sheriff Office - Jail Administration
Salazar, Monique
Sheriff Office - Jail Administration
Smith, Brittany
Sheriff Office - Jail Administration
Smith, Jessica
Separations
Department Name
Yi
y _ Employee Name
r:
Fshµ I ; x1. xi Y vi�Al 1
Juvenile Services - Detention
Owens, Kaylan
Felony/Family Law Associate
Reed, Debbie
Court - Administration
Juvenile Services - Academy -
Zimmerman, Lori
Community Based
Approved in Commissioners' Court: 03-12-202
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: 03-12-2024
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Juvenile Services - Detention Massie, My'Keisha Change of Status
Non -Departmental Cadena, Yulissa Change of Status
Tax Assessor Collector Aguero-Diaz, Maria Change of Status
A aY Vo1J Change of Status
Beccera, Carolyn Change of Status
Bradley, Karlis Change of Status
Harris, Sylvia Change of Status
Hines, Angela
Change of Status
Knuth, Mariah
Change of Status
Leonard, Melissa
Change of Status
Moore, Tommie
Change of Status
Pequeno, Griselda
Change of Status
Robinson, Arquetta
Change of Status
Ramos Salgado, Carmen
Change of Status
Stratton, Gary
Change of Status
Taplin Sweed, Yolanda
Change of Status
Wager, Wendy
Change of Status
Williams, Lequnia
Change of Status
Approved in Commissioners' Court: 03-12-2024:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
1