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HomeMy WebLinkAbout2024/01/30 REGULAR SESSION 10:00 AMti FILED FOR RECORD DATE ATY-1 O'CLOCK M N MC EEN OS O CLERK ay BRAZOS COUNTY B RYAN, T EXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JANUARY 30, 2024 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK.COWBRAZOS000NTYTX Invocation and Pledge of Allegiance • U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions • Introduction of Lora M. Jorgensen-Tjomehoj, Better Living For Texan Agent, by Eric Zimmerman, District Extension Administrator. Consider and take action on agenda items: 4 - 24 4. Proclamation 24-001 declaring February 10 -April 4, 2024 as Brazos County Walk Across Texas! 2024. 5. Request approval to apply for the Office of the Governor Bullet Resistant Shield Grant and approval of Resolution 24-002. 6. Request approval to apply for the Office of the Governor Rifle Resistant Body Armor Grant.and approval of Resolution 24-003. 7. Request approval to apply for the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant through the U.S. Department of Transportation and approval of Resolution 24-004. There is no match expected to be required. 8. Request approval from Emergency Management to apply for the FY 2024 Homeland Security Grant Program (HSGP) and approval of Resolution 24-005 for the Regional .A WebEOC Project through the Office of the Governor. 9. Appointment of Lt. Kathryn Reiter to replace Rodney Sigler for City of College Station, to the Homeland Security Advisory Committee (HSAC) for the period of January 30, 2024 March 31, 2024. 10. Approval of the early voting hours and locations for the March 5, 2024 Democratic and Republic Primaries. 11. Approval of the following Job Description: • a. County Auditor - B0320 - 1 st Assistant County Auditor 12. Approval requested from Human Resources to write off outstanding account receivables in the amount of $504.00. This amount is believed to be uncollectible. 13. Request authorization to wire transfer up to $5,047,350 to HHSC for the. DY 13 Advance Uncompensated Care Payment for the benefit of participating hospitals using funding from the Brazos County Local Provider Participation Fund. 14. Approval of Change Order #1 to C I P #23-602 Real Time Crime Center for additional labor in the amount of $6,153.00, increasing the total amount of the contract to $235,201.60. 15. Approval of Bid Award #24-035 for Various Aggregates, Cold Mix, and Other Road Materials. Recommend Award to the following: • a. BPI Materials, LLC • b. Knife River • c. Statewide Materials Transport, LTD • d. Texcon General Contractors • e. Vulcan Construction Materials, LLC 16. Approval of Contract #24-092 X-Ray Scanner Maintenance with Leidos SD&A Inc. 17. Approval of the Vacating Plat of Reliance Ranch Subdivision Block 1 Lot 5 and 6 being a replat of Reliance Ranch Block 1 Lot 5R, 7.95 Acres; Brazos County, Texas. Site is located in Precinct 2. 18. Request for approval of the Final Plat of Raymond Subdivision Block 1 Lot 1 Being 5.569 Acres; John H. Jones League, A-26; Brazos County, Texas. Per Senate Bill 2038, a copy of the petition to remove property from City of College Station Extraterritorial Jurisdiction (ETJ) and confirmation thereof are attached. Site is located in Precinct 4. 19. Tax Refund Applications for the following: Overpayments • a. 3822 EP LLC $90.00 • b. James or Helen Carter - $42.50 • c. Roberto & Sylvia Hernandez - $20.00 • d. Timios, Inc. - $1,072.25 • e. D HI Title Agency - $368.27 • f. Fifth Third Bank NA DBA Currency Processing Solutions - $21.00 • g. Carole Riggs - $30.00 20. Budget Amendments. • FY 23/24 Budget Amendments 17.01 -17.06 21. Personnel Change of Status. • a. Personnel Action Forms • b. Employment & Separations 22. Payment of Claims. 23. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated, Contract A. • b. Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated, Contract B. 24. Consider and possible action on Executive Sessions. 25. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of January 24, 2024. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of January 24, 2024. 26. Acknowledgement of the Certificate of Completion of Renewal for the Texas Registered Elections Official Certification to Trudy Hancock, Elections Administrator. 27. Acknowledgement of the MUD Escrow Agreement with Brazos County Municipal Utility District No. 1. 28. Acknowledgement of monthly reports submitted in January 2024. 29. Juvenile director's report on detention population. 30. Sheriff's report on inmate population. 31. Announcement of interest items and possible future agenda topics. 32. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. it is not the intention of the Brazos. County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building, 200 S. Texas Avenue, Suite 106, Bryan, TX77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COWBRAZOSCOUNTYTX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. MINUTES JANUARY 30, 2024 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, January 30, 2024 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4, Absent; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns Ann Boney stated she has a major concern and would like to recognize Feclica Benford and Arthur Davila from the Health District for organizing the warming center at VFW Hall #4692. Mrs. Boney said she was upset that the two Cities and the County did not take the initiative to open a warming center. She listed the many volunteers that assisted with the center and thanked them for their efforts. Mrs. Boney reiterated that she felt this is something that the Cities and County should have organized for all of Brazos County. Cynthia Wiley spoke next stating she was very upset with how Dr. Walter Daugherity has been treated. She thanked Judge Peters for inviting Dr. Daugherity to the workshop but thought others were disrespectful to him in their comments to the media. Ms. Wiley also thanked Commissioner Aldrich for reaching out to Dr. Daugherity after the workshop. She requested that the Court ask Dr. Daugherity back for another workshop. 3. Presentations and/or Discussions • Introduction of Lora M. Jorgensen-Tjomehoj, Better Living For Texan Agent, by Eric Zimmerman, District Extension Administrator. TexasAgriLife District Extension Administrator Eric Zimmerman introduced Lora M. Jorgensen-Tjomehoj as the new Better Living for Texas Agent. Ms. Jorgensen- Tjomehoj said she was honored to be selected to the position and looks forward to bringing positive health changes to the community of Brazos County. Consider and take action on agenda items: 4 - 24 4. Proclamation 24-001 declaring February 10 -April 4, 2024 as Brazos County Walk Across Texas! 2024. The Court approved Proclamation 24-001 declaring February 10, 2024 to April 4, 2024 as eight weeks of fun and fitness known as Brazos County Walk Across Texas. Judge Peters presented the proclamation to Texas AgriLife Extension Agent Flora Williams and the WalkAcross Texas Task Force members. Ms. Williams introduced the members of the Task Force and encouraged everyone to participate in the program. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 5. Request approval to apply for the Office of the Governor Bullet Resistant Shield Grant and approval of Resolution 24-002. The Court voted unanimously to adopt Resolution 24-002 approving the submission of the grant application for the Bullet Resistant Shield Grant program. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Kondera. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 6. Request approval to apply for the Office of the Governor Rifle Resistant Body Armor Grant and approval of Resolution 24-003. The Court voted unanimously to adopt Resolution 24-003 approving the submission of the grant application for the Rifle Resistant Body Armor Grant program. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 7. Request approval to apply for the Rebuilding American Infrastructure with Sustainability and Equity (RAI SE) Grant through the U.S. Department of Transportation and approval of Resolution 24-004. There is no match expected to be required. Cathie Viens stated she had several questions regarding this item. She asked for an explanation of the term date, the county match discrepancy and the purpose of the grant. County Auditor Katie Conner stated this is the third time the County has applied for the grant. Ms. Conner then addressed the discrepancy in the match amount, stating that the application states no match is required but if the application is granted there could bee -a requested match for the County. Mrs. Viens asked for more clarification on the match. Ms. Conner further explained that this is not committing funds to the grant. Several Court members also tried to clear up the confusion by explaining that applying for the grant does not commit the County to match the funds. Mrs. Viens then asked what the plan is. Ms. Conner said the plan is to design a bridge at Elmo Weedon Road and Wickson Creek. Commissioner Konderla also commented that there is water mitigation involved and the grant will allow the County to address several ongoing road issues. Mrs. Viens continued to express her concern over the five million dollars on the application. Commissioner Aldrich stated that in the application and resolution there is no acceptance of any obligation from a fiscal perspective by Brazos County. Judge Peters then noted the project will most likely cost more than five million dollars and the grant would assist in paying for the project. Mrs. Viens then question the language on the application pertaining to racial equity and climate change. Ms. Conner stated that all federal applications require it as part of a green initiative. Mrs. Viens then asked if the Court is supporting a DE initiative. Commissioner Konderla stated. these are Federal Grants and this is standard language on their applications. The Court approved Resolution 24-004 supporting the application for the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant. A copy of the application and resolution is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 8. Request approval from Emergency Management to apply for the FY 2024 Homeland Security Grant Program (HSGP) and approval of Resolution 24-005 for the Regional WebEOC Project through the Office of the Governor. The Court voted unanimously to adopt Resolution 24-005 approving the application of the FY2024 Homeland Security Grant Program (HSGP) for the Regional WebEOC Project. A copy of the application and resolution is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 9. Appointment of Lt. Kathryn Reiter to replace Rodney Sigler for City of College Station, to the Homeland Security Advisory Committee (HSAC) for the period of January 30, 2024 - March 31, 2024. Commissioner Berry questioned why the appointment period is only for ninety days. Judge Peters suggested this could be for the remainder of a term. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 10. Approval of the early voting hours and locations for the March 5, 2024 Democratic and Republic Primaries. Commissioner Aldrich commented the hours are mandated by state law and the locations are discretionary. A copy of the Early Voting hours and locations is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 11. Approval of the following Job Description: • a. County Auditor - B0320 - 1 st Assistant County Auditor A copy of .the job description is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 12. Approval requested from Human Resources to write off outstanding account receivables in the amount of $504.00. This amount is believed to be uncollectible. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 13. Request authorization to wire transfer up to $5,047,350 to HHSC for the DY 13 Advance Uncompensated Care Payment for the benefit of participating hospitals using funding from the Brazos County Local Provider Participation Fund. Cathie Viens asked for more information on this item. Judge Peters explained that the funds are not tax payer money but is federal match money distributed to local hospitals that participate in the program for indigent care. The money can only be used for this program or would need to be distributed back to the hospitals. Mrs. Viens then asked if the funds are part of the general fund. Commissioner Aldrich stated no, this is more like a 1115 Waiver for uncompensated care. Providers that participate in the program recommend a rate to the Court, but the county is just a conduit to provide payment for uncompensated and indigent care. Mrs. Viens then asked if she just saw this same item go through court recently. Commissioner Aldrich answered yes, and explained that there are different packages that are funded. Judge Peters reiterated that this is not tax payer money but is hospital money that is funneled through the county specifically for this program. A copy is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 14. Approval of Change Order #1 to C I P #23-602 Real Time Crime Center for additional labor in the amount of $6,153.00, increasing the total amount of the contract to $235,201.60. A copy of the change order is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 15. Approval of Bid Award #24-035 for Various Aggregates, Cold Mix, and Other Road Materials. Recommend Award to the following: • a. BPI Materials, LLC • b. Knife River • c. Statewide Materials Transport, LTD • d. Texcon General Contractors = • e. Vulcan Construction Materials, LLC The Court voted unanimously to accept the the recommendation of the Purchasing Agent and awarded Bid #24-035 as stated above. A copy of the bid tabulation and contracts is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 4-O..Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 16. Approval of Contract #24-092 X-Ray Scanner Maintenance with Leidos SD&A Inc. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 17. Approval of the Vacating Plat of Reliance Ranch Subdivision Block 1 Lot 5 and 6 being a replat of Reliance Ranch Block 1 Lot 5R, 7.95 Acres; Brazos County, Texas. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 18. Request for approval of the Final Plat of Raymond Subdivision Block 1 Lot 1 Being 5.569 Acres; John H. Jones League, A-26; Brazos County, Texas. Per Senate Bill 2038, a copy of the petition to remove property from City of College Station Extraterritorial Jurisdiction (ETJ) and confirmation thereof are attached. Site is located in Precinct 4. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 19. Tax Refund Applications for the following: Overpayments • a. 3822 EP LLC - $90.00 • b. James or Helen Carter $42.50 • c. Roberto & Sylvia Hernandez - $20.00 • d. Timios, Inc.-$1,072.25 • e. D H I Title Agency - $368.27 • f. Fifth Third Bank NA DBA Currency Processing Solutions - $21.00 • g. Carole Riggs - $30.00 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 20. Budget Amendments. • FY 23/24 Budget Amendments 17.01 -17.06 17.01 Transfer funds from the IT Department to the Sheriff's Office. 17.02 Reallocate funds for Real Time Crime Center Infrastructure Grant Fund. 17.03 Reallocate funds for General Permanent Improvement Fund. 17.04 To recognize funding awarded for the Specialty Court Grant. 17.05 Reallocate funds for General Permanent Improvement Fund. 17.06 Reallocate funds for Real Time Crime Center Infrastructure Grant. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 21. Personnel Change of Status. • a. Personnel Action Forms • b. Employment & Separations A copy of the Personnel Change of Status is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 22. Payment of Claims. Claims 8200552 - 8200667 9200184 - 9200237 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 4-0. Ayes: Aldrich, Berry, Konderla, Peters. Absent: Watson. 23. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated, Contract A. • b. Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated, Contract B. The County Judge stated the Court would consider items 25 through 31 and then return to convene into Executive Session. Having considered the previously noted agenda items, the County Judge stated that the Court would convene into Executive Session to deliberate pursuant toTexas Government Code 551.0725 as stated above. General Counsel Bruce Erratt then submitted a written determination to be included in the minutes that stated deliberation in an open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with a third party. Commissioner Berry moved to go into closed session, seconded by Commissioner Konderla and it carried unanimously. Having determined and voted that to deliberate in open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with a third party at 10:46 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session. The following individuals were asked to stay for the meeting: Cheryl Coffman, Executive Assistant Bruce Erratt, General Counsel Allison Lindblade, Assistant General Counsel Katie Conner, County Auditor Nina Payne, Budget Officer Charles Wendt, Purchasing Agent Ernest Stutts, Facility Services Director 24. Consider and possible action on Executive Sessions. At 11:05 a.m. the County Judge announced the meeting open to the public and stated that no action would be taken on the Closed Executive Sessions. 25. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of January 24, 2024. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of January 24, 2024. The Court acknowledged receipt of the FY 2023-2024 Budget to Actuals by Fund as of January 24, 2024 and FY 2023-2024 Contingency Budget to Actuals by Fund as of January 24, 2024. 26. Acknowledgement of the Certificate of Completion of Renewal of Texas Registered Elections Official Certification to Trudy Hancock, Elections Administrator. The Court acknowledged receipt of the Certificate of Completion of Renewal of Texas Registered Elections Official Certification to Trudy Hancock, Elections Administrator. 27. Acknowledgement of the MUD Escrow Agreement with Brazos County Municipal Utility District No. 1. Bruce Erratt announced this item should be removed from the agenda so that updates can me made to the agreement. 28. Acknowledgement of monthly reports submitted in January 2024. The Court acknowledged receipt of the Extension Service reports submitted in January 2024 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk Constable, Precinct 2 29. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 41 juveniles in the detention center, 28 are male and 13 are female, and 28 have electronic monitors. 30. Sheriff's report on inmate population. Chief Kevin Stuart stated there were739 inmates in jail, 629 inmates are male, 110 are female and 45 have electronic monitors. 31. Announcement of interest items and possible future agenda topics. Commissioner Konderla thanked the many first responders that assisted with the fire at Feather Crest Farm. He said he was thankful that there were no injuries and asked for continued prayer for those who have been affected by the fire. 32. Adjourn. The foregoing minutes of the Commissioners Court Meeting held January 30, 2024, have been examined and are approved in open Court this 6th day of February 2024, in Bryan, Brazos County, Texas. Duane Peters County Judge Chuck Konderla Commissioner, Precinct 2 Wanda J. Wat o Commissioner, recinct 4 Attest: Karen McQueen County Clerk X/ Steve Aldrich Commissioner, Precinct 1 (�lli Nancy Berrf Commissioner, Precinct 3 Pg I of `/' IF COMMV r DA• i 1 - .-1EASE PRINT) VLI,' 1 �J rb.. I r Y' 6-0 Z O S COUNTY S I ONER' S COURT Organization (PLEASE PRINT) L ok,klt5 Co . C ( erV5 D-f�a c - SPLF Pg �, of I BRA. COMMIlk 3 OW -DAY O: 1o: o0 ame LEASE PRINT) I� r- 1 N10AA J k.Z O S COUNTY SIGNER' S COURT F zo a �+ ky-p M, � in Organization (PLEASE PRINT) Tu eb V(:�o Pg , q of It BRA COMMI! WfLDAY 0 ame (PLEASE PRINT) YY1� rA—vk 1�>c kxs 4.L y 7k, o Pia► < al4lti 'rte l-ian Ue ru red..l `Z O S COUNTY " SIONER' S COURT F Jc , 20 LoM9 Organization (PLEASE PRINT) V V tc"T 51 tt k (tc qj*c4e-- 5,ro. s 6TID Co cy Pg-of-' BRAZOS COUNTY COMMISSIONER'S COURT 30 DAY OF , 20 mme LEASE PRINT) . T�. ) a,c,- J �) e /� CA /PM, ,e Organization (PLEASE PRINT) bckg NM(A • - ��' �- TEXAS �i&M (211FE WALK EXTENSION ACROSS TEXAS! Brazos County Walk Across Texas! 2024 Proclamation WH REAS It is never too late to start an active lifestyle. No matter how old you are, how unfit you feel or how long you have been inactive, research shows that starting a more active lifestyle now through regular, moderate activity can make you healthier and improve your quality of life. REAS Regular physical activity reduces the risk of dying of coronary heart disease, the nation's leading cause of death and decreases the risk of stroke, colon cancer, diabetes and high blood pressure. WH REAS Regular physical activity also helps to control weight; contributes to healthy bones, muscles and joints; reduces the symptoms of anxiety and depression and is associated with fewer hospitalizations, physician visits and medications. WH REAS People of all ages benefit from participating in regular physical activity, such as 30 minutes of brisk walking five or more times a week. WHEREAS Walk Across Texas! is an eight -week physical activity program with one goal —to increase your physical activity level. Walk Across Texas! uses friendly competition and group support to encourage adults and youth to become physically active. I THEREFORE BE IT PROCLAIMED that I Duane Peters, Brazos County Judge do hereby proclaim February 10 to April 4, 2024 as 8 weeks of fun and fitness and urge all Brazos County citizens to participate in Walk Across Texas! and increase their physical activity level. I ::) County Judge Commissioner Precinct 1 Commissioner Precinct Commi inner Precinct Ji Commissioner Precinct 4 Date Resolution Office of Governor Bullet ResistantShield Grant The Brazos County Commissioners Court finds it in the best interest of the citizens of Brazos County that the Bullet Resistant Shield Grant program be operated for the 2024-2026 year; and Commissioners Court agrees to provide applicable matching funds for the said project as required by the Bullet Resistant Shield Grant program; and Commissioners Court agrees that in the event of loss or misuse of the Office of Governor funds, Commissioners Court assures that the funds will be returned to the Office of Governor in full. Commissioners Court designates The Honorable Judge Duane Peters. as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter, or terminate the grant on behalf of the applicant agency. THEREFORE, BEITRESOLVED that Commissioners Court approves submission of the grant ration for the Bullet Resistant Shield Grant program application. 'ASSED AND ADOPTED this 3o day of JA N,�—ta 024 in Bryan, Brazos County, Texas. Duane Peters County Judge Commissioner Steve Aldrich Precinct 1 Commis loner Nancy Berry Precinct 3 Commissioner Chuck Konde;wi�� Precinct 2 AdL17 QSQO-� Commissioner Wanda Watson Precinct 4 Resolution Office of Governor Rifle Resistant Body Armor Grant The Brazos County Commissioners Court finds it in the best interest of the citizens of Brazos County that the Rifle Resistant Body Armor Grant program be operated for the 2024-2026 year; and Commissioners Court agree°§ to provide applicable matching funds for the said project as required by the Rifle Resistant Body Armor Grant program; and Commissioners Court agrees that in the event of loss or misuse of the Office of Governor funds, Commissioners Court assures that the funds will be returned to the Office of Governor in full. EREAS Commissioners Court designates The Honorable Judge Duane Peters as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject; alter, or terminate the grant on behalf of the applicant agency. W, THEREFORE, BE IT RESOLVED that Commissioners Court approves submission of the grant for the Rifle Resistant Body Armor Grant program application. 'ASSED AND ADOPTED this 30 day of I N u A(eZL-q 202 Bryan, Brazos County, Texas. Duane Peters / County Judge f Commissioner Steve Aldrich Commissioner Chuck K e Precinct 1 Precinct 2 7?��� aLW-A Commissioner Nancy Berry Commissioner Wanda Watson Precinct 3 Precinct 4 BRAZOS COUNTY, TEXAS GRANT APPLICATION APPROVAL FORM Date: 2/16/2023 Requesting Department: Brazos County Grant Title: Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant Granting Agency: Department of Transportation Amount Requested: $ 5,000,000.00 Grant Term (Beg/End): July 3, 2023/June 30, 2025 Project Description: Brazos County Transportation Infrastructure Planning Grant is a proposal to cover the planning -costs associated with roadways located in Areas of Persistent Poverty or Historically Disadvantaged Communities identified by the Brazos County Road and Bridge Department. Planning costs are related to the planning, preparation, design, and other pre -construction activities. Will this grant fund salary & benefits? Yes ❑✓ No Is there County Match requirement? Yes L/ No Are there financial reporting requirements? �✓ Yes No Who will be reporting? Brazos County Auditor *Please include all available backup documentation with the approval form. All grants are contracts between Brazos County and the granting agency and should be approved by Commissioners Court prior to the application submission. Authorized Signature Approved by C mi s Courton this day of Commissioners Court Approval Resolution FY2024 Department of Transportation (DOT) RAISE Grant The Brazos County Commissioners Court finds it in the best interest of the citizens of Brazos County that the Brazos County Transportation Infrastructure Planning Grant project be operated for the 2024-2026 year; and Commissioners Court agrees to provide applicable matching funds for the said project as required by the FY 2024 Department of Transportation RAISE grant application; and Commissioners Court agrees that in the event of loss or misuse of the Department of Transportation funds, Commissioners Court assures that the funds will be returned to the Department of Transportation in full. Commissioners Court designates The Honorable Judge Duane Peters as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter, or terminate the grant on behalf of the applicant agency. 7, THEREFORE, BE IT RESOLVED that Commissioners Court approves submission of the grant cation for the FY 2024 Department of Transportation RAISE grant application. IIASSED AND ADOPTED this 3 O day of -1An11 k A(Z 1. 2024 in Bryan, Brazos County, Texas. Commissioner Steve Aldrich Precinct 1 Commissioner Nancy Berry Precinct 3 Duane Peters County Judge Commissioner Chu erla Precinct 2 4"1- Commissioner Wanda Watson Precinct 4 BRAZOS COUNTY, TEXAS GRANT APPLICATION APPROVAL FORM Date: 01 /30/2024 Requesting Department: Emergency Management Grant Title: FY 2024 HSGP LETPA Grant Granting Agency: Amount Requested: Office of the Governor $ 25,195.36 Grant Term (Beg/End): October 1, 2024 - September 30, 2025 Project Description: Renewal of the Regional WebEOC Project 4 Will this grant fund salary &benefits? Yes ✓❑ No Is there County Match requirement? Flyes ✓0 No Are there financial reporting requirements? ✓❑ Yes No Who will do financial reporting? Brazos County Auditors Office (FSRs, etc.) Are there programmatic reporting requirements? Fv Yes No Who will do programmatic reporting? Brazos County Emergency Management *Please include all available backup documentation with the approval form. All grants are contracts between Brazos County and the granting agency and should be approved by Commissioners Court prior to the application submission. Authorized Signature Approved by Commis ourt on this'? 0 -Q Commissioners Court Approval day of c7i'-W UR1F-;q a Oa,q RESOLUTION NO. 24-005 A RESOLUTION OF THE BRAZOS COUNTY COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS, APPROVING THE GRANT APPLICATION FOR THE REGIONAL WEBEOC PROJECT TO THE OFFICE OF THE GOVERNOR. WHEREAS, The Brazos County Commissioners Court finds it in the best interest of the citizens of Brazos County, TX that the Regional WebEOC Project be operated for 2024; and WHE EAS, The Brazos County Commissioners Court agrees to provide applicable matching funds for the said project if requi ed by the Homeland Security Grant Program (HSGP) grant application; and WHE EAS, The Brazos County Commissioners Court agrees that in the event of loss or misuse of the Office of the Gove nor funds, The Brazos County Commissioners Court assures that the funds will be returned to the Office of the Gove nor in full. WHE EAS, The Brazos County Commissioners Court designates the County Judge as the grantee's authorized official. The uthorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the appli ant agency. BE IT RESOLVED BY BRAZOS COUNTY COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS: PAR 1: That the Brazos County Commissioners Court hereby approves the Regional WebEOC Project Grant Application. PART 2: That the Brazos County Commissioners Court hereby agrees to provide applicable matching funds for the said project if required by the Homeland Security grant application. PAR 3: That the Brazos County Commissioners Court hereby approves the County Judge as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. PART 4: That this Resolution shall take effect immediately from and after its passage. ADOI�TED this 30 day of JPrNUA 24 2024. ATTE�T: AAPP—R-AP Karen McQueen, County Clerk Duane Peters, County Judge APP OVE a Bru4 Erratt, QN `g-� "' J WL-- BRAZOS COUNTY BRYAN, TEXAS APPOINTMENT The Commissioners Court of Brazos County does hereby approve the appointment of Kathryn Reiter to the Homeland Security Advisory Committee The term of this appointment is January 30, 2024 — March 31, 2024. r ►Sala L Duane eters Date County Judge 'E OF COURT MEETING M: E: CAL IMPACT: )GETED: LLAR AMOUNT: tACH�NTS: Name 4—E.V.—Election Schedule.pdf BRAZOS COUNTY BRYAN, TEXAS NUMBER: 1 /30/2024 Approval of the early voting hours and locations for the March 5, 2024 Democratic and Republic Primaries. Commissioners Court 01 /23/2024 False False $0.00 Description Type_ Hours and Location Backup Material APP 0 olaq' Duane Peters Date County Judge 2024 PRimAR.Y ELECTION EARLY VOTE ScHEDuLE ELECTION DAY*- MARCH 5? 2024 (ELECCION PRIMARIA DE 2024 HORARIO DE LA VOTAa6NADELANTADA ILIA DEELECCI6m S DEMARZ0, 2024) EARLY VOTE: (VOTA CION ADELANTADA) * February 20 — February 23, 2024 (Tuesday — Friday) (Martel — Viernes) * February 24, 2024 (Saturday) (Sabado) * February 25, 2024 (Sunday) (Domingo) * February 26 — March 1, 2024 (Monday — Friday) (Lanes — Viernes) EARLY VOTE SITES: (SITIOSDE VOTACI6NADELANTADA) 8:00 -am — 5:00 pm 7:00 am — 7:00 pm 10:00 am — 4:00 pm 7:00 am — 7:00 pm Brazos County Election Administrator Office (McLeod Training Rm) —300 East Wm. J. Bryan Pkwy, Suite 100, Bryan, Texas Arena Hall — 2906 Tabor Rd (Tabor Road & N. Earl Rudder Freeway) Bryan, Texas Galilee Baptist Church — 804 N. Logan, Bryan, Texas College Station Utilities Meeting & Training Facility — 1603 Graham Road, College Station Memorial Student Center (MSC) —Texas A&M University (MSC Bldg. Room L526), College Station, Texas The last day to receive an application for ballot by mail is Friday, February 23, 2024, at 5:00pm. We can mail applications for the voter to fill out and return to us or the voter can write a letter stating their name, local address, address where they are, reason why they're voting absentee, and party preference. It must include the voter's signature. The voter can fax from out of county or mail it to us. If mailing, send it to: (El ultimo dia pars recibir una solicitud para una boleta por correo es Viernes el 23 de Febrero de 2024 a las 5.00 de la tarde. Podemos mandar fonnularios al votante para que los llenen y devuelvan o el votante puede escribir una carta con su nombre, direccion local, la direccion donde esta, la razbn por su ausencia, preferencia de partido, y hay que incluir la finna del votante. El votante puede mandarlo por fax desde afuera del condado o mandarnoslo por coneo.Si mandando por coneo mandalo a:) Brazos County Elections Administrator Office 300 E. Wm. J. Bryan Pkwy, Ste: 100 Bryan, TX 77803 979-361-5770 — Phone 979-361-5779 — Fax brazosvotes@brazoscountytx.gov BRAZOS COUNTY HUMAN RESOURCES DEPARTMENT 200 S. Texas Avenue, Suite 206 Bryan, Texas 77803 Phone 979-361-4181 — Fax 979-823-6993 �►l I �U [17:7:�►1111��1 I Date: January 30, 2024 To: Honorable Edgar Duane Peters, County Judge Honorable Steve Aldridge, Commissioner Precinct I Honorable Charles Konderla, Commissioner Precinct 2 Honorable Nancy Berry, Commissioner Precinct 3 Honorable Wanda Watson, Commissioner Precinct 4 FROM: Paula Doucet, Human Resources Coordinator RE: Request To Write Off Outstanding Account Receivable Please review the below listed account for the former employee who has a past due repayment. There have been several attempts to contact the former employee regarding their outstanding account balance, which is listed below: Larance Wyatt - $504 Outstanding He was mailed a Returned ACH Notice on February 2, 2023. He was mailed a Late Notice on March 20, 2023 (via Certificate of Mailing). He was mailed a Second Late Notice on May 11, 2023 (via Certificate of Mailing). He was mailed a Final Notice on May 16, 2023 (via Certificate of Mailing). He was mailing a Final Notice on July 18, 2023. We feel that the collectability of the amounts from the former employee is highly doubtful. We have spoken with General Counsel, and they have directed us to submit the write-off to the Commissioner's Court for write-off approval. We therefore respectfully request that Commissioner's Court consider writing off these account receivables. If you have any questions, please contact me at extension 4113. Thank you. APP ®V}ED Duane Peters Date County Judge BRAZOS COUNTY BRYANJEXAS PARTMENT: Budget Office NUMBER: TE OF COURT MEETING: 1/30/2024 F OM: ,DATE: F SCAL IMPACT B DGETED: D LLARAMOUNT: SOURCE OF FUNDS: NOTES/EXCEPTIONS: A -TION REQUESTED OR A TERNATIVES: a rurauuc LPPF_Memo.pdf -_UC_DY_13 Advance_.pdf Request authorization to wire transfer up to $5,047,350 to HHSC for the DY 13 Advance Uncompensated Care Payment for the benefit of participating hospitals using funding from the Brazos County Local Provider Participation Fund. Commissioners Court Nina Payne 01 /24/2024 False False $0.00 Brazos County LPPF (Fund 16000) Funds must be set up using the TexNet system as required by HHSC. Last day to submit I GT on TexNet is Thursday, February 1, 2024, with a settlement date of Friday, February 2, 2024. Request review and approval of I GT wire of funds. Description Iyge UC DY 13 Advance - Brazos LPPF Memo Cover Memo UC DY 13 Advance Backup Backup Material 3of a� Duane Peters Date County Judge From: Kelly O'Brien <kelly@ahcv.com> Sent Wednesday, January 24, 2024 4:16 PM To: Edward C. Bull; Nina Payne; Jamie L. Cartwright, Cristian T. Villarreal; Katie D. Conner Cc: Justin Flores; Colt Sullivan Subject: UC DY13 Advance - Brazos LPPF Attachments: DY13 Adv Jefferson Allocation Summary - Brazos LPPF.xlsx; DY13 Adv MRSA Central Allocation Summary - Brazos LPPF.xlsx, DY13 Adv Travis Allocation Summary - Brazos LPPF.xlsx ....................... ... ... _.............. _.__ ___._._..,. _.__.................... — ........ _.___.•-----_-_-- Bra os County. Disclaimer **** Thi-s is an email from an EXTERNAL source. DO NOT click links or open attachments unless you recognize the, sender and have verified that the content is safe. Never enter USERNAME, PASSWORD or sensitive information on pages..linked from this email.***** ..__......_......_..._......------....---......_......_................. _.__........... .................. ---........ _............. _..—_._..._......._.............-----.._..._._..._...._........... _............. _............. Hellq Brazos County Team, As y u know, the upcoming UC DY13 Advance IGT is taking place on Thursday, February 1st. Accordingly, the host itals participating within the Brazos County LPPF would like to request the following IGT amounts noted belo .(Please review the accompanying allocation.) — total requested IGT • MRSA Central SDA: $3,901,691.25 • Jefferson SDA: $391,728.27 • Travis SDA: $753,930.48 note the above is the maximum IGT amount but it may be lowered, we will provide you the final IGT t prior to Tuesday, January 30th. Braz s County should submit 3 separate TexNets and allocation forms (attached) for the specific amounts note above, attributable to each SDA. It is not sufficient to provide one TexNet. HHSC requires these amounts to be entered into TexNet no later than the close of business 2/1/2024 with a settlement date of 2/2/2024. These funds will need to be placed in the "UC Hospital" Bucket. Upon successful completion of the IGT, please submit the PDF of the TexNet Trace Sheets and allocation forms to PFD UC Payments@hhs.texas.eov. AHCalso kindly requests to be copied on the TexNet submission to HHSC on or before the deadline noted abo ,e. Ple0e do not hesitate to contact us with any questions. Than you, Kelly Kelly O'Brien Adelan o HealthCare Ventures L.L.C. 401 W. 15th Street, Suite 8401 Austin, TX 78701 Main 0 ice: (512) 322-9413 Direct: 602) 825-2466 Brazos County DY 13 Advance UC Date: Tuesday, January 30, 2024 Thursday, February 1, 2024 LPPF Payment ite: Friday, February 2, 2024 "UC Hospital" Bucket -S.DA Government EntitV IGT Total MRSA Central Brazos County LPPF $3 901 691.25 Jefferson Brazos County LPPF $391,728.27 Travis Brazos County LPPF $753,930.48 Total DY 13 Advance UC IGTI $5,047,350.00 ivinext AVSAVVY. NEMORKSMART. Thi Agreement is between B �azos County - IT Department and 17 0 TX-21 Bran, TX 77803 cope Of Work Electrical Rough in for Command Center A/V Mcing Summary CHANGE ORDER Command Center AV CO 005 1 Add electrical rough in 1/24/2024 Avinext 1400 University Drive East College Station, TX 77840 USA 979-846-9727 httpJ/www.avinext.com TAMU Multimedia Contract #C20201408 Equipment: $0.00 Labor: $6,153.00 Grand Total: .. _ $6,1S3.00 Cli nt accepts this Quote inclusive of its Scope of Work, Pricing and Payment Terms. Contractor agrees to furnish the equipment and materials listed and perform the work in an expedient, workmanlike and Drdfessional manner. by mand Center AV No: 616 Avinext Date Avinext Num 5 1/24/2024 1 /24/24 Date Page 1 of 2 Details Model Manufacturer and Description SER10026 Avinext SER10026, Contract Labor QTY Unit Price Price 0 $0.00 $6,153.00 mand Center AV No: 616 Num 5 1/24/2024 Page 2 of 2 Avinext AV SAVVY. NE!"WORKSMART. • The Personal Computer Store, Inc. 1400 University Drive East - College Station, TX 7784D Phone 9794W&9727 Fax 979-2684017 wuw.Avinext.com Quotation 206593 01/23/24 Jonathan Reed 979-595-2798 Ext. reed@avinext.com -- Trevor Lansdown Brazos County - IT Department 205 East 27th Street Bryan, TX 77803 (979) 361-4686 'Date - • Ship ' via Net 30 days 1/23/2024 Will Call STD Part Description Qty Price Ext. Price COMTAMU19 TAMU Contract C20201408 MultiMedia Equipment, 1 Supplies & Services Contract No. CIP 23-602 Purchase Order 230012611 SER10026 Contract Labor 1 $6,153.00 $6,153.00 SubTotal $6,153.00 Sales Tax $0.00 Shipping $0.00 Total $6,153.00 S ARE VALID FOR 30 DAYS FROM THE DATE SHOWN ABOVE. PRICES SUBJECT TO CHANGE - PRICES BASED UPON PURCHASE - ALL SERVICES TO BE BILLED AT PUBLISHED RATES 01%24/24 08:21:13 Page 1 / 1 t310# 2�35Various Ag_greaates_ Cold Mix and Other Road Materials Tabulation February 1, 2024 through January 31, 2025 BPI Materials, LLC Knife River Statewide Materials Transport, LTD Texcon General Contractors Vulcan Co A B C D A B C D A B C D A B C D A Base 58.4209 80,0000 80,000N 58,42011 80,0000 BO,00od 58,42011 80,coca 80,0000 58,4208 80.0002 80,000 1 Loaded/ Loaded/ Loaded/ Loaded/ Loaded) Loaded/ Loaded/ Loaded! Loaded/ Loaded/ Loaded/ Loaded! Hauled L Loaded Hauled Hauled Hauled to Loaded Hauled Hauled Hauled to Loaded Hauled Hauled Hauled to Loaded Hauled Hauled to County Yard Loaded I Only Anywhere In Anywhere In County Yard Only Anywhere In AnywheroIn CountyYard Only AnywhereIn AnywhereIn County Yard Only Anywhere In Anywhere In on SH 21 Only An) County County on SH 21 County County on SH 21 County County on SH 21 County County Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Ton Per Tan Per Ton Per Ton por Ton Per Ton Per Ton Per Ton Pcr Ton P MaL527,55 +T 9.20 Mat.$11.00 +Trk $23.30 Mat.$11.00 -- $36.75 +Trk $16.50 $27.50 S40.00 $38.15 S35.00 No Bid No Bid No Bid y-1 50 ,' 535 50 $34'50y. $34.30 1 30,000 Flex Base - Item 247, Type A. Grade 1 +rsr .roe - .�yY838 i 3;f r -�,K $24 80 +Trk S9.20 $34.00 I :Trk $2185! S3/ 85 - `. /+Trk $13 BOi $23 80 $30.00 340.00 $38.15 $35.00 No Bid No Bid +Fit 17.00 +Frt 10.75 $28,W $35:00 $32.00 531.00 $43.00 2 30.000 Flex Base -Item 247, Type A. Grade 1-2 +FSC +FSC/ ". ` +FSC e $26.80 S20.50 "', Total with FSC on dayof the Bid $24.80 $34.00 .? S31 65 -� . $2360 ' 530.00 $40.00 $38,15 S35.00 No Bid No Bid +FSC $29,21 +FSC S22.35 li28.00' 935.00 $32.00 531.00 543.00 Product Name Type A. Grade 1.2 Flex Base A 1/2 Item 47. Type A, Grade 1-2 Super Flex Base • Gr 2 Product Number 2 39498 (2014 Edition) TM041 Mat.547.05 MaL547.05- Met.S47:05 Cent 7roate0 Base (Plant Mix) -Item 276, 47.051, +Trk 9.20 $5625 - +Trk 9:8 . $56 70_ +Trk $8:75' ; 46 00„ $58;00 $54.00 $50.50 No Bid No Bid No Bid No Bid $60.00 570.00 $67.00 566.00 No Bid 1 3 5,000 Class M, T e A. Grade 1-2 +FSC ..+FSC.-. , .; +FSC `-_ Total with FSC on dayof the Bid $47.05 $56,25 -' 556:70. M-80.. - $46.00 $58.00` $54.00 $50.50 No Bid No Bid No Bid No Bid $60.00 $70.00 S67.00 $66.00 No Bid I Product Name 1.6 Sack Stabilized Base Type A, Grade 1-2 Limestone Pug Base 4% Cement Stabilized Base Product Number 4 39323 TMO43 A B C D A B C D A B C D A B C D A Cold Mix I Asphalt Patch Materials 58,4200 80,00111) e0,000e 58.4200 80,000o 90,oDoa 58,4200 11 0000 so,Dool 68,420N 80,000tl 80.0DOa Loaded/ 5 •WY-orderts pbced for those wo trams to nw md, new mealw Loaded/ Loaded/ Loadedt Loaded/ Loadedl Loaded/ Loatledl Loaded/ LoadoW Hauled Loaded/ Loaded/ to L .rc$W rax$e srato o$purrmart oiH/anwsys andputim rronsporrorton Loaded Hauled Hauled Hauled to Loaded Hauled Hauled Hauled to Hauled Hauled to Coun Yard County ry Hauled Hauled County Count Yard on Y F starched Spe004 E Utim. R fete-eor TxDOT orlllable 3. ,:tract$, end &tdev. tow rdnau. rrafea.,,007 OOrd1e raaM d. Onlyon Anywhere In An here In County Yard SH 21 Only Anywhere In Anywhere In County Yard Loaded Only Anywhere In Anywhere In on SH 21 Loaded Anywhere In Anywhere In SH 21 Loaded Any County County County County on SH 21 County County Only y County County Only Y C Item Tonnaim Description Per Ton Per Ton Por Ton Per Ton I Per Ton I Per Ton I Per Ton I Per Ton Per Ton Per Ton I Pcr Ton Por Ton Per Ton Per Ton Per Ton Per Ton Per Ton P 4 5,000 TxDOT 330 Tvoe I. Grade AA. Course base No Bid No Bid No Bid No Bid TxDOT 330 Type II, Grade CS, Medium 5 4.000 Surface No Bid No Bid No Bid No Bid Total with FSC on day of the Bitl EL No Bid No BId No Bid No BId Product Name Product Number TxDOT 330 Grade CC Limestone Rock 6 1.000 As hell No Bid No Bid No Bid No Bid Total with FSC on day of the Bid No Bid No Bid No Bid No Bid Product Name Product Number A B C D A B C D A B C D A B C D A 'Surface Aggregates 58.4200 80,000p 80.0000 58,4200 80,000d 80,00od 58,4200 80,0008 80.0000 58.420N 80,0000 80,0WeLoadedr $ 'wmnordw Ia pwaedror these fins Items In Otis rid, nsnen moot or '-eedrose$state Loaded Loaded/ Loaded/ Loaded/ Loaded Loaded/ Loaded! Loaded/ Loaded/ Loaded/ Loaded!Hauled Loaded) Loadod/ Hauled to L Dep-entorHlohways andpufinc rr orasporrauon :ridges. Only Hauled Hauled to Only Hauled Hauled Hauled m Loaded Hauled Hauled to County Yard Loaded Hauled Hauled I County Yard on Loaded y 014Etdmi. rer conawcdon ofHlphway,, sneom, errd eday.a, zouEdmon. Anywherein Anywhere An herein � County Yard SH 2t AnywhereIn Anywhere In County Yard Only Anywhere In Anywhere In on SH 21 Only Y Anywhere In Anywhere In SH 21 Only Any County County on County County on SH 21 County County County County 0 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Par Ton Per on Per Ton Per Ton Par Ton Per Ton Per Ton Per Ton Per Ton Per Ton Par Ton Per Ton Per Ton P 7 2,000 Aggregate Tx DOT Item 302, Type D. Grade No Bid 565.00 No BID No Bid 3 SAC•B (Limestone) Total with FSC on day of the Bid No Bid $65.00 No BItl No Bitl Product Name Ty-D Grade 3 Product Number 39883 8 2.000 Aggregate TxDOT Item 302, Type D Gretle No Bid $64.00 No Bid4 SAC-B (Limestone)Total MIUN., with FSC on da o1 the Bid No Bid 564.00 BidI No Bid Product Name Ty-D Grade 4 Product Number 39881 9 1,000 Aggregate Tx DOT Item 302, Type L, Grade No Bid No BIO No Bid No BItl 4 Total with FSC on day of the Bid No Bid No Bid No Bid No Bid Product Name Product Number A B C D A B C D A B C D A B C D A Various Materials 58.42011 80,00o0 Loaded) 58,4200 80,000N 80,000Y 58,4206 80,0000 80,0002 58,4200 80,0000 80,0006 Loadedl 5 'Wlmn ordrrbpncod t"dmsa (bre lremeln ws bw,netagrrmat" Loaded Loadedl Loaded/ Hauled ro County Yard Loaded Loaded/ Loaded/ Loaded) Hauled Loaded Loaded/ Loaded/ Loaded! Hauled to Coun Yard Loaded Loaded/ LoaleN Hauled to County Yard on Loaded L eeeedTrxraState DepmmmntotHihm and Public a ya partarbn Only Hauled Hauled on SH 21 Only Hauled Hauled Count' Yard Only Hauled Hauled SH zt Only Hauled Hauled SH zt Only t snrw dspxrxarmu for conswcrron of Hynw,p, seven, rnd Anywhere In Anywhere In Anywhere In Anywhere In Anywhero In Anywhere Anywhere In on Anywhere In Anywhere in Ant Brldgrs, 2014 Edition. County County County County on SH 21 County County County County C Rem Tonnage Description Per Ton Par Ton Per Ton Per Ton Por Ton Per Ton Par Tan Per Ton Por Tan Per Ton Por Tan Ma1439'10 Per Ton .Mai:$3910� Por Ton Por Ton Per Ton Per Ton Per Ton P �s', No Bid No Bid No Bid No Bitl No BItl No Bid No Bid +FA S1UI-70 '+Frt $45.00 $42.00 $41.00 "-S}5 35 r 1 1/2" Limestone Backfill Aggregate •See r SA9:60 p 10 3,000 spedlicalions on Page 0.10 0l bid+FSC: v: Total with FSC on tl of the Bid No Bid No Bid No Bid No Bid No Bi0 No BItl No Bid ': $5428-' - ` 548.43 " $45.00 $42.00 $41.00 dt:- Product Name 1 112" Limestone Rock 1" Washed Limestone Product Number TM051 Mal.546.00 Screenings TxDOT Item 334 - +Trk S6.75 jUmestone Reference Table 2 for graduation S52.75 538 522.80 11 1,000 .FSC +FSC 7 E Total with FSC on day of the Bid 552.75 S38.00 Product Name Man. Santl-Limestone Screenings HC-Man Sand Limestone -screenings Dry Screenings Product Number 31 39129 TMO80 Ma1.514.70 Mat.$14.70 Oversize Aggregate - 3 x 6 TxDOT Item 459 No Bid No Bid No Bid "/ . W 00 S48 00 - °' $40 00 No Bid +Fd 17.00 +Fn 510.75 $51.00 548.00 547.00 I 531.70 $25.45 Gabions Limestone 3 x 6 ^T� � q ., 12 2,000 Total with FSC on tla of the Bid No Bid No Bid No Bid ��=$56.00 4 --: Ea548:00 .} $40.00 i Na Bid 534.55 S27.74 $51.00 $48.00 $47.00 1 Product Name Rip Rap 3X6 3X5 Limestone 3X5 Limstone Rack Product Number 39181 TM050 M5t:$14'40� 3Si Mat.$10.35 + 58.75 Washed Concrete Sand _+TikYS1Q "$24!75 $25.00 51910 528 .00 able 13 600 TxDOT Item 421 - Reference T6 +FSC +FA FSC Total with FSC on day of the Bid 7�.n524t75 S25.00 $20.82 528.00 Product Name Washed Sand Concrete Sand Washed Washed Concrete Sand Washed Concrete Sand Product Number 32 39100 TMO22 L 31.85 Mat.531.85 � MtL531.85;- $31.85 + + i $32 00 "•:. $44.00 $40.00 S37.00 No Bid No Bid No Bid No Bid $33.50 - S43 50L �'. $40:50 $39.50 No Bid 05 41.05 L$=41 $4 .50 541.50 Cement Stabilized Sand -See $3 0 $38 �+.3 14 10,000 Specifications on Page 9.10 of bid +FSC +FSC . _+FSC > r Total with FSC on day of the Bid $31.85 $41.05 338.60',' • * $32:00. $44.00 $40.00 $37.00 No Bitl No Bitl No Bid No Bid S33.50 -S43.50 " $40:60 $39.50 No Bid Product Name 1.5 Sack Cement Stabilized Sand Cement Slebllized Send Cement Stabilized Sans 6% Product Number 2 TM027 A B C D A B C D A B C D A B C D A Rip Rap 58,4200 80.0000 Loaded/ 58,4200 80.0000 80,0009 58,420N 80,0000 80.0000 58,4200 80,0000 80.0000 Lrladedl 5 '1011hur"darn placed W dmse Site item" In fhb bid, 0 stag meet" Loaded/ Loaded! Hauled to Loaded/ Loaded/ Loaded/ Loaded/ Loaded) Loaded)HaulM Loaded/ Loaded/ Hauled to L erceed Tax-sntaoaparmmnrotHpmnp arnvubge nomp"ngm, Loaded Hauled Hauled Counly Yard Loaded Hauled Hauled Hauled to Loaded Hauled Hauled to County Yard Loaded Hauled Hauled County Yard on Loaded I srarrdarespaemesdms r"c"rawcgmr"Nglnwys, sveon, Will Only AnywhereIn Anywhere In on 5H 2t Only Anywhere In Anywhero in Countyyard Only Anywhere In Anywhere In on SH 21 Only Anywhere In Anywhere In SH zt Only Ant en Bddg, 2014 Edition. County County County County on SH 21 County County County County < Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Per Ton Par Ton Per Ton Per Ton Per Ton Per Ton Par Ton Per Ton Per Ton Per Ton Per Ton Por Ton Per Ton p Mat.S36.15 - TxDOT Item 432, Type R Item 2, 12. 15 Conners Crushed Slone - Reagan 158 CR 248 Kosse, TX 76661 Item 10 Texas Materials 1341 OR 105 Specific location of vendors plant for each line item if 7601 Hwy 21 West 1,2,4,5,6,7,8,9,10,11,15,16 - Bryan Yard - 6310 Stale Hwy Caldwell, TX 77836 17 more than one plant Bryan, TX 77807 21, Bryan ry Item 11 12041 Kreiz Or Bryan x 77807 Item fl Ile# 3,13,14 - Scamardo Ph - 4579 Cc Rd 260 Caldwell, TX 77836 Conners Crushed Slone -Groesbeck 962 LCR 374 Groesbeck, TX 76643 Item 13 Arcosa Materials - Little River 978 CR 253 Cameron, TX 76520 18 Delivery time after receipt of purchase order NextDay 7:00am - 4:00pm within 48 hrs of Notice 3 Days Conners Crushed Slone - Halley Sudduth 19 Contact person 8 phone number at plant for each item if Luke Smith 979-933-5654 Trace VanOrden - 979.219.3574 254-339-0388 Texas Materials Carey Smith 979-690-7711 different. I.smilh@bpilx.com Bruce Giles 512-289-8982 Brian Gurtz 979-280-0435 Arcosa Materials Rocky Mortimer 254-7094061 6310 Stale hwy 21 Bryan, Texas - Material yard in the back Conners - N Hwy Hwy 6 to Reagan; R CR 251: R CR 252; L 11 From Brazos Co. R&B head West on Hwy 21. Pass Over behind concrete plant. CR 253, R FM413 - 1.2 Miles entrance on L 3 Miles North of OSR on 20 Directions to plant Thompson Creek & BPI Materials be on the left at me TX Materials - E Hwy 21 to Caldwell; L CR 105 - 1.1 Miles to SH 6 Flashing Light. Scamardo Pit - 4579 Cc Rd 260 entrance on L Turn Right at Old Hearne Rd Hu Caldwell, Texas 77836 Aroosa - N Hwy 6lo Heame; L FM 485 to Maysfield; L CR 253 follow to plant entrance on R. 10-- Bobtails Owned - 8 11 Tractor Trailers TNU-11-1f Trucks and size owned by vendor 3- Super Dumps 40+ End Dumps Lease - 34 3 Tandem 3 - End Dumps 20- Tandems Broker- 75 Also have standing contracts with outside haulers if needed Notes and Exceptions FSC applies to Freight only Recommended Award Primary: BPI Materials, LLC 113, 1 C, 11), 2A, 213, 3B, 14A, 14B Knife River 3A,3C, 3D, 7D, 8D, 14D, 14D Statewide Materials Tansport 2C, 2D, 11D. 12C, 121), 13D, 15D Texcon 10B, 10C, 10D, 1213, 15B, 15C, 16B, 16C, 16D Vulcan 4D, 5D, 6D Seconda Knife River 3B, 1213, 12C, 12D, 14A, 15, 16, 16C, 16D Statewide Materials Tansport 10C, 1 OD, 15C Texcon 1 B, 1 C. 1, 2A, 213, 11 D, 1413, 14C, 15D Vulcan 10B No Award for: 9D No Secondary Award: 4D, 5D, 613, 7D, 8D, 9D Note: "Award based on most cost-effective for the county considering fuel and labor to the plant. e on this 30 day of JtI-�uAO-4 20214by holding the position of OGII�T.y� Mk PG r REQUEST FOR BID .BID NO.24-035 Various Aggregates, Cold Mix, and Other Road Materials SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, October 31, 2023, 2:00pm CST . TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name:, By (Print) - E>, l ly�r�vJ Title: Physical Address: Mailing Address: L LC, Telephone: �_7 1'-o ZZ-?%dSFax: 171-g23 - Z 1.51 E-Mail: . T,rew,4-4;;b D 4X. C o wi T Bid No. 24-035 Page 2 of 20 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, October 3 1 ; 2023 -at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for the purchase and delivery of various aggregates, cold mix, and other road materials needed for the county set forth in this bid request. for a one (1) year period beginning February 1, 2024 through ' January 31, 2025 'in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms. and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. COMMISSIONERS COURT — The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. . f: SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the -bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Bid No. 24-035 Page 3 of 20 6. Brazos -County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at hgps://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either parry. 10. The County may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based -on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. - References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided.is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications. 'have been met to its satisfaction,including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Bid No. 24-035 Page 4 of 20 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price -shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids ,must specify the number of consecutive calendar days required to deliver the commodities under normal, conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason -and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will"not be considered if submitted by telephone, fax or any other means of rapid dispatch. nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be reiected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the ''Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete- the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment. Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Bid No. 24-035 Page 5 of 20 Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https:Hethics.state.tx.us/whatsnew/elf info forml295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposalmay be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreements) with Brazos County. 25. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the Bid No. 24-035 Page 6 of 20 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified: 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the .bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos' County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. -Checks will be made payable to the Contractor only, 'and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 3 5. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving - patent right infringement, copyright infringement, sales franchise disputes. Bid No. 24-035 Page 7 of 20 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class .condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor .or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal .laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor• shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. Bid No. 24-035 Page 8 of 20 C. SPECIAL. PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:00 A.M. and 5:00 P.M. Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2.. 3. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 4. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 5. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 6. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). 7. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 8. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third -party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. D. INSURANCE REQUIREMENTS The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. Bid No. 24-035 Page 9 of 20 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by, Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No. 24-035 Page 10 of 20 E. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds. for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: --V-, y r le,s Contact: c _�.0 v�� c.�.n I12 Phone: 1�'i '�l — Z 3 -7 9 `4 Email: r n�6� 5 c r.a C o te t' y. O f` �1 Company/Entity: C. Contact: 0 _ knrs o � ; -s c .� N 1 C- 4L Phone: 01-7Q -- ca q(o --- 0-1 ( Q Email: 5© of I Company/Entity: C , tq 0 �-' Lam. LBW Contact: f, L -7- A-,r N Z Phone: On -1 — -7 —% -- 3 S I Email: C Z A-Y- A Q O Z A- (D 1 Bid No. 24-035 Page 11 of 20 F. SPECIFICATIONS 1. Unless otherwise specified, when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2014 Edition, except line item #1, 3, & 4 2004 Edition shall apply for these line items. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. A responsible Bidder must be able to haul a minimum of 1,000 tons per day for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck between the hours of 7AM-5PM. 5. A responsible Bidder must be available to deliver on a weekend if needed at no additional charge. 6. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County, the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 7. All pricing given that does not have rail delivery will remain firm for the term of this contract. 8. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid. 9. SPECIFICATIONS FOR CEMENT STABILIZED SAND a. CEMENT -Type I Portland Cement conforming to ASTM C150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of ASTM C33, and the following requirements: i. Classified as SW, SP, or SM by the United Soil Classification System of ASTM D2487. ii. Deleterious materials: Bid No. 24-035 Page 12 of 20 1. Clay lumps, ASTM C142; less than 0.5 percent. 2. Lightweight pieces, ASTM C123; less than 5.0 percent. 3. Organic impurities, ASTM C40; color no darker than standard color. 4. Plasticity index of 4 or less when tested in accordance with ASTM D4318. c. WATER -Potable water, free of oils, acids, alkalis, organic matter, or other deleterious substances, meeting requirements of ASTM C94. d. TESTING REQUIREMENTS i. Mixing plant inspections may be performed periodically. Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of delivery for each day of placement in the work area. Specimens will be prepared in accordance with ASTM D1632 and tested for compressive strength in accordance with ASTM D1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand -cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 hours and 100 pounds per square inch in 7 days when compacted to 95% in accordance to ASTM D558 and when cured in accordance with ASTM D1632, and tested in accordance with ASTM D1633. Mix for general use shall contain a minimum of 1% sacks of cement per cubic yard. Compact mix with moisture content within plus or minus 2% of optimum moisture. The maximum compressive strength in 7 days shall be 400 psi. Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the maximum compressive strength requirements. e. MIXING: i. Thoroughly mix sand, cement, and water in proportions specified by the Design Requirements using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket at plant with time of loading directly after mixing. Material not placed and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR 1 %Z" BACKFILL AGGREGATE (LIMESTONE) 1. Provide a material of specified size, 1 %2 inch crushed and washed limestone. iv. SPECIFICATIONS FOR PROTECTION RIPRAP 1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of limestone or broken concrete. Cut all exposed reinforcement flush with all surfaces. G. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract. All unit prices are to include all delivery charges to Brazos County jobsites, including freight and pumping charges. Bid No. 24-035 Page 13 of 20 The designation of 1180,000# Yard" will be delivered to the Road and Bridge yard on Highway 21 in Bryan. The designation of "80,000 # AWIC" will include charges to deliver the material anywhere in the County. The designation of "58,420 # AWIC" are loads to be delivered in small dump trucks, not tractor -trailers; and will include charges'to deliver the material anywhere in the County. Some sites do not have adequate space to turn around or do not allow for safe backing of a trailer to -the dump site. LOADED AND HAULED - F.O.B. BRAZOS COUNTY (PRICE PER TON) Base Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled hauled Hauled to Anywhere Anywhere County Yard in County in County on SH 21 Item Tonnage Description PejTon PerTon Per Ton Per Ton Flex Base - Item 247, Type A,[ q k: 217• M&k It. M#4: 11 - Grade 1 Trvj� 9 2 SSG`--- : 23.3� � — T-" + ,o Fsc . 16, Product Name: When order is placed for line item #1 in this bid, it shall meet or exceed Texas 1 30,000 State Department of Highways and Public Transportation Standard r l j ��� r,-d..O—. 1 Specifications for Construction of Highways, Streets and Bridges, 2004 Edition. Product Number ` Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base - Item 247, Type A, Z 8 MP,f : Z4. So jH �•. 9 ,13o M ,4 - q . so Grade 1-2 r-`C � 20 •_ q . �l�k- 8 : 21. 'TA, _ �p 5c.: 13. Product Name: 3e f;-� 31, c, S- 23, (-o When order is placed for line item #2 in 2 30,000 this bid, it shall meet or exceed TX Dot Spec Boob 2014 edition.. C-gr l — Z 1 Product Number .1 Bid No. 24-035 Page 14 of 20 Cem Treated Base (Plant Mix) - Item 276, Class M, Type A, Grade 1-2 � . as M qAIr, 47.o Tree. 1-ZO rj }•. 4q o 'mkt & ►r o,. ql. o T�\� �- h Fsc. • . 3 5,000 Product Name: *When order is placed for line item #2 in this bid, it shall meet or exceed Texas State Department of Highways and Public Transportation Standard Spec f cations for Construction of Highways, Streets and Bridges, 2014 , • 5 S ��� S A; Edition. tt � r r�--� , — Z Product Number Cold Mix / Asphalt Patch Materials Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Hauled Hauled Loaded/ When order is placed for these line items in this bid, it shall meet Anywhere Anywhere Hauled to County or exceed Texas State Department of Highways and Public in County in County Transportation Standard Specifications for Construction of Yard on SH Highways, Streets and Bridges, 2004 Edition. Reference TxDOT 21 330 Table 3. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton TxDOT 330 Type I, Grade AA, Course Base 4 5,000 Product Name Product Number TxDOT 330 Type II, Grade CS, �(o Medium Surface 5 4,000 Product Name Product Number TxDOT DMS-9210 Limestone Rock Asphalt o �Q 6 1,000 product Name Product Number Bid No. 24-035 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to When order is placed for these line items in this bid, it shall meet Anywhere Anywhere County or exceed Texas State Department of Highways and Public in County in County Yard on Transportation Standard Specifications for Construction of SH 21 Highways, Streets and Bridges, 2014 Edition. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Aggregate Tx DOT Item 302, Type D, Grade 3 SAC-B a (Limestone) �(D 7 2,000 Product Name Product Number Aggregate TxDOT Item 302, Type D Grade 4 SAC-B o (Limestone) 171) 8 2,000 Product Name Product Number Aggregate TxDOT Item 302, Type L, Grade 4 9 1,000 Product Name Product Number Bid No. 24-035 Page 16 of 20 Various Materials Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Anywhere Anywhere Yard on - Transportation Standard Specifications for Construction of Highways, Streets and Bridges; 2014 Edition. in County in County SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton 1 1/2" Limestone Backfll N` Aggregate - See Specifications on Page 9-10 of bid 10 3,000 Product Name Product Number Limestone Screenings— TxDOT Item 334 Reference Table 2 for 11 1,000 graduation 5 Z -7 Product Name ll j ' � {41.1. S fat Q — -•'. YK2s1'oNe �cf¢C'JS; Product Number 31 Oversize Aggregate - 3 x 6 o TxDOT Item 459 Gabions 12 2,000 Limestone 3 x 6 Product Name Product Number Washed Concrete Sand ��}: .40 TxDOT Item 421 Aor 13 500 Reference Table 6 ;e. f p 3 Product Name s�d �a-tj CL Product Number 3 2— Cement Stabilized Sand — See j►(0.} , 3}. g j`�t�-- 3 .8 �"� M� : 31 Specifications on Page 9-10 3 k . �S 9 ? o TA- V (n- of bid Fsc: Fs�:9• Esc : 14 10,000 ,�1, 057 Product Name Product Number Z_ Bid No. 24-035 Page 17 of 20 Rip Rap Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet gaoled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Spec cations for Construction of Anywhere Anywhere Yard on Highways, Streets and Bridges, 2014 Edition. in County in County SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Riprap - TxDOT Item 432, Type go N\ O b 15 2,000 Product Name Product Number Riprap - TxDOT Item 432, 2.3.4 1ao ^' 1v o o 12" Protection Rip Rap See Specifications on Page 10 16 2,000 of bid Product Name duct Number r 17 Specific location of vendors plant for each line item if / - I w , l (' �S more than one plant Bid No. 24-035 Page 18 of 20 18 Delivery time after receipt of purchase order ex-�- 19 Contact person & phone number at each plant for each item if different. ''II 20 Directions to plant ` -7-05 CO K '� Vto g o N � rQQ_\� � ��� v ✓ l �'��'�j 5�-- O N S�. cr 21 Number of Trucks and size owned by Respondent H. CERTIFICATION OF BID �C) Bid No. 24-035 Page 19 of 20 By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract, that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. Signed By: Typed Name: Company Name: Title: `�> . \/ . Phone: 01-1 `— Pj 2 -2_-— % 6 O S Mailing Address: r. Email Address: L. L- C_ Vendor Tax Identification Number: ' 1 !± — 2 Z 4 "7 S FUEL PRICE RANGE FUEL SURCHARGE. $4.31-$4.50 PER GALLON 3% $4.51-$4.70 PER GALLON 6% $4.71-$4.90 PER GALLON 9% $4.91-$5.10 PER GALLON 12% $5.11-$5.30 PER GALLON 15% '$5.31-$5.50 PER GALLON 18% $5.51-$5.70 PER GALLON 21% $5.71-$5.90 PER GALLON 24% $5.91-$6.10 PER GALLON 27% $6.11-$6.30 PER GALLON 30% $6:31-$6.50 PER GALLON 33% $6.51-$6.70 PER GALLON 36% $6.71-$6.90 PER GALLON 39% $6.91-$7.10 PER GALLON 42% $7.11-7.30 PER GALLON 45% $7.31-$7.50 PER GALLON 48% $7.51-$7.70 PER GALLON 51% $7.71-$7.90 PER GALLON 54% *FUEL SURCHARGE IS FIGURED USING THE AAA PUBLISHED CURRENT AVERAGE FOR THE. BRYAN/COLLEGE STATION AREAAT TIME OF DELIVERY. LINK: htips://gasprices.aaa.com/?state=TX Bid No. 24-035 Page 20 of 20 END OF BID REQUEST NO.24-035 VARIOUS AGGREGATES, COLD MIX, AND OTHER ROAD MATERIALS By signing below, Brazos County agrees that this bid, 24-035 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and conditions Brazos County Commissioner's Court: f ?L ,1 M E P-`rt-rZ5 C O LAM t`Y Zit Ml��7 Date: Attest: PrIM u rA O t ac) f Brazos County Clerk: Gcoyo nn C. Q U-e t✓ tj The following items should be completed and these items will disqualify your bid. Q References (Section E) MAR notations (Section G) Addendums (if applicable) 10"Certification of Bid (Section H) in your bid submission. Failure to include 1 REQUEST FORBID BID NO.24.035 Various Aggregates, Cold -'Mix, and Other Road Materials SEALED BIDSTO BE- SUBMITTED BEFORE: Tuesday; October 31, 2023, 2:00pm CST TO ' THE: BRA ZOS COUNTY: PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents; their employees and/or representatives are prohibited from contacting- any official or employee of Brazos County; except the Purchasing Agent,.regarding this solicitation from the issuing date _of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award_ of the bid. Any such contact will be grounds for. rejection of -the :. Respondent's bid. In compliance with this solicitation,, the undersigned Respondents) having -examined -the solicitation and specifications and.being familiar with the conditions to be -met, hereby submits the following bid for furnishing the material and/or services listed on -the attached Bid Form and agrees to deliver said-. - ' items at the locations and for the prices set forth on the Bid Form. Company Name:' Knife River - South By (Print): . Trace VahOrden Title: Material, Sales Manager Physical Address: 6310 State Hwy 21. W. Bryan Texas 77806 Mailing Address: PO' Box 674. Bryan Texas 77806 ` Telephone: 979.219.3574 . Fax: E-Mail: trace.vanorden@khiferiver.net Bid No. 24-035 Page-2 'of 20 Bids.will be received at the Brazos.'County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, October 31, 2023 at which time bids will be publicly opened and read aloud. A. SCOPROF BID Bids are solicited for the purchase and delivery of various. aggregates, cold mix, and other road materials needed for the county set forth in this bid request for -a one (1) .year period beginning' February 1, 2024 through January 31,. 2025 in accordance - with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so: 2: Definitions: In -order to simplify the language throughout this bid,:the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. COMMISSIONERS COURT. — The elected officials of Brazos County, Texas. given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws: C. CONTRACT — An agreement between' the County and - a ° Contractor 'to furnish supplies 'and/or services over a designated period of time' during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. . e. COUNTY — The government of Brazos County, Texas and its authorized representative. ' f. SUB -CONTRACTOR — Any contractor hired .by the Contractor or supplier°'to furnish materials and services specified in the bid request: g. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contractbetween Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact:that the bid was dispatched will:not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject, in part or in whole, any bids submitted,. and to waive any technicalities for the best interest of the County. .Bid No. 24-035 Page 3 of 20. 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will -be considered. Respondent(s) with questions regarding the bid should submit them in writing - via the Brazos Valley e-Marketplace at hops://brazosbid.ionwaye.net. 7. Brazos County. -reserves the right to reject any bid that does not. fully respond to each specified item. 8: Respondent(s) must include Tax Identification'Number for the bid. to be valid. 9. Should there be a. change in ownership or management; the Contract shall be ' canceled : unless a mutual agreement is reached with the new. owner or manager to .continue the Contract with its present provisions and prices. This Contract -is nontransferable and -may not be reassigned by.either party. '10. The County may cancel- this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to,'. the following factors: a. Unit Price b. Extended price c. Special, needs and requirements of Brazos County ' d. - Results of testing samples (if required by Brazos County.) e. Delivery f. References g. Brazos County's experience with products bid: h. Respondent's past performance record with Brazos. County 12. -Although the cost of products to be provided is an essential part of the bid, Brazos- County is not.obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to. Brazos County. 13. Acceptance of merchandise; work, °and/or equipment provided• shall be made by the County at the sole discretion of the Commissioners. Court when all terms and conditions Of the Contract and specifications have been met to its. satisfaction, including the submission to the County.of any and all documentation as may be required. 14.— Title and risk of loss of the goods shall "riot pass to Brazos County until the County. actually - accepts and takes possession of the goods at the point or points.of delivery. Bid No. 24-035 Page 4 of 20 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract,. when applicable. 16. Bids must be submitted on quantities. and units of measure specified by the bid documents. In the event.of errors in extended prices the unit price shall govern. Any suggested'change in quantity bn the part of the Respondents) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on 'the quantity specified. 17. Bids- must specify the number of consecutive calendar days .;required to deliver the commodities under normal conditions. Failure to specify delivery*time will be considered reason .enough to .cause the bid to be disregarded. Delivery time. quoted will .be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in * the bid, -.the entire order or contra_ ct may be canceled, and the Contractor barred from bidding in future. solicitations. 18. Bids cannot be altered after receiving time.* No bid maybe withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be ' submitted on this form and returned in a sealed envelope clearly marked. with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted. by telephone, fax or any other means of rapid' dispatch, nor will a bid be -considered if submitted to any other Berson or department other than specifically- instructed. Bids, not received prior to the expregsed date. and time listed in this bid will be reiected or returned unopened to the:kesponderit(s). Bids submitted to any -other yersbn or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and:review all pages of the bid document, -attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email 'address, Vendor. Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House *Bill 89 &Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) .agrees to comply with HB J295, Government Code 2252.908, if awarded a contract. Respondent(§) agrees to provide Bid No. 24-035 Page 5 of 20- Brazos County. the "Certificate of Interested Parties", Form 1295 as: required, for renewals, amendments or extensions to the Contract. - Visit https:Hethics.state.tx.us/Whatsnew/elf info forml295.htm for more information. - - 21. In the event of a needed change in the specifications sent to the bidder, -it is understood that all the foregoing -terms shall apply-t6 the addendum or addenda. Any interpretation, - corrections or -changes to.these specifications will be made by addenda..•.Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so.by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge* receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone.. , Bid results and tabulation sheets will be posted on the. -Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid awaid.by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or.conditions of this Contract, if agreed upon by both parties. 24. -The Contractor agrees to extend prices .and terms to all entities that has entered or will - enter.into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. 'Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification ofbid. Brazos .County department references will not be accepted. 26. -Contractor -shall observe and -comply'with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any.subcontracting must be. approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate:attachmerit to the bid and labeled as such. 29. Any -brand name, or manufacturer's reference used is •considered. to be descriptive - not restrictive —.and is indicative of the type and quality the'County. desires to .purchase: Bids on similar items of like quality will be considered only if it is noted in the bid documents - and accompanied by fully descriptive product literature. All substitutions will contain the Bid No. 24-035 Page 6 of 20 same active ingredients in the same percentages or quantity of the: items listed in the bid. If notation of substitution in not made, it is assumed.the Respondent(s) is bidding the item specified. _ •: 30. The County. does not guarantee to purchase' any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities -used for.calculating purposes ' only. 3 L. In the event the Contractor is .unable to .furnish any item within a reasonable- time after . order is placed due to strikes, war or any reason beyond the. Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay -for materials actually received and/or services actually provided. Brazos County shall.not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly -marked remittance copies to. the following address: Brazos County ATTN:. Auditors P.O. Box 914 Bryan, TX 77806 'Statements of accounts will not be sufficient -to warrant payment. Unless other. arrangements have' been made; all invoices :to' be paid in full: within 30 days after satisfactory delivery of commodities and or services. and receipt.of invoice at the listed address. Checks will. be made payable to the Contractor only, and shall not include sub-. contractors, assignees, or any* other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties.: -Such costs'must not - be included in :bid prices. Tax Exemption Certificates can be obtained upon request from County. 3.5. Upon.award of Contract for any commodity or materials purchased: by Brazos County, the Contractor agrees to protect the County from: any claim involving patent: right .infringement, copyright infringement, -sales franchise disputes. Bid No. 24-035 Page'7 of 20 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first. class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. '37. This bid shall be governed by the laws of the State of Texas and. Potential.Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This: law requires persons desiring to do business with the County to disclose any. gifts that. have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the.'County Official's family members or -employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall he exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39..Respondent(s) understands that Brazos.County is.a governmental entity subject to Texas State and Federal public information, statutes. The requirements of Subchapter J, Chapter 552, -Government Code, may apply to this bid and/.or subsequent contract and .the contractor or vendor agrees that the contract can be terminated if the contractor iof vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This - provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. . 41. The Contractor's work -and materials shall comply -with all state and federal laws, municipal ordinances, regulations, and . directions of inspectors appointed by. proper: authorities having jurisdiction. 42. The Contractor shall perform -and require all subcontractors to perform the work in accordance with applicable. laws, codes; -ordinances, and regulations of the State of Texas and the United States =d.in compliance with. OSHA. and other laws as they apply.to its employees. In the event any. of the conditions of the specifications violate the code for ..any industry, then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, -and guidelines concerning soil erosion -and sediment control throughout the Project and - warranty term.. Bid No. 24-035 Page 8 of 20 C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department; during regular working days, and between the hours of 7:00 A.M. and 5:00 P.M. Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 3. Contractor will -be required to notify the Brazos County Road:& Bridge in the event of unforeseen delay arising in the,delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right.to.refuse acceptance of the order. 4.. Contractor' will be required to 'deliver to'Brazos County Road and Bridge Department or job site in Brazos County when and .where requested and'remain on the job with truck and operator as long as required to completely place load.:. 5. -Brazos County reserves the right to tesfany materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from. the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 6. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). T. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. ' 8. If samples or sample testing is required, Brazos County will perform test through a third- party. Contractor will be required to.allow the third -party access to.the facilities. in order to acquire samples for testing. Failure to submit requested testing may disqualify bid.. D. INSURANCE REQUIREMENTS. L The Contractor shall instruct his insurance -agent or carrier to. furnish to the County a Certificate of Insurance attesting to the issuance of'the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be: issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be :approved by Risk Management before any deliveries -can be made. 2. The Contractor shall furnish and keep in full force the -following insurance during the term of this Contract: 3. Statutory Workmen's Compensation. and $1,000,000 Employer's Liability Insurance with waiver of subrogation. Bid No. 24-035 Page 9 of 20 4. General Liability with limits for bodily injury and for -property damages of not less than $1,000,000 aggregate, S500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a.. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the , aforementioned policies and Certificates of Insurance should be. issued immediately after the Contractor receives notification of award. 6. The Contractor agrees -to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and.all expenses, including attorney fees, incurred by Brazos County in' litigation or otherwise resisting such claims or liabilities as a -.result of the Contractor's employees' activities.. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind ' and character brought by any employees. of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any .neglect. act, by either commission or omission on the part of the Contractor or Brazos- County. Bid No. 24-035 Page 10 of 20 E. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable -in quality and scope to that specified has been performed within the past.five (5) years. This list should include the .names, phone number and email of the .company/entity for which the prior work was performed to contact these references. • A. negative reference may be grounds for disqualification. of bid. Respondents) are not allowed to use Brazos County as a.reference.' Company/Entity: Texas. Department of Transportation - Bryan District Contact: Randy Jaqquez Phone: 979.778.8054 Email: randy.jaquez@txdot.gov Company/Entity.: Burleson'County Contact: Debbie Colley Phone: Email: 979.272.8838 rbl@bulesoncounty.org Company/Entity:, Larry Young Paving .Contact: Phone: . Mark Schinzler 979.823.4888 Email: mark@Ian-yyoungpaving.com Bid No. 24=035 Page •11 of 20 F..SPECIFICATIONS 1. Unless otherwise specified, when order is .placed all. items in this bid shall meet or exceed • . Texas State Department of .Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 20-14 Edition,.except line item #1, 3, & 4 2004 Edition shall apply for these line items. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must:be indicated on the Bid or -on a separate attachment to the Bid and labeled as such. 4. A responsible Bidder must be able to haul.a minimum of 1,000 tons per .day .for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck between the hours of 7AM-5PM. 5. A responsible Bidder must be available to deliver on a weekend if needed at no additional charge. 61 This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can -be reviewed quarterly. At the -request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change- in price and providing proof of the increase in cost.. If the pricing is still agreeable to the Contractor(s) and/or Brazos County, the bid will continue to be in place for the following quarter. If the: pricing is not acceptable by either the Contractor(s) or Brazos County, the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set ;for the duration of this bid upon agreement between the Primary and Secondary Contractors. and Brazos County. 7. All pricing given that does not have rail -delivery will remain fain, for the term. of this -contract. 8. If a fuel surcharge is requested in your pricing, the fuel 'surcharge chart must be included in your sealed bid.. 9. SPECIFICATIONS FOR CEMENT STABILIZED SAND- -a: CEMENT -Type I Portland Cement conforming to ASTM C150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of - ASTM C33,-and the following requirements: i. Classified as SW, SP, or SM by the United Soil Classification _System of ASTM D2487. ii. • Deleterious materials: Bid No. 24-035 Page 12 of 20 1. Clay lumps, ASTM C142; less than 0.5 percent.. 2. Lightweight pieces, ASTM C123; less than 5.0.percent. 3. Organic impurities, ASTM C40; color no darker than standard color. 4. Plasticity index of 4 or less when'tested in accordance with ASTM D4318. c. WATER - Potable water, free of oils, acids, alkalis, organic matter, or other deleterious substances, meeting requirements of ASTM C94. d. TESTING REQUIREMENTS i. Mixing plant inspections may be performed periodically. Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of 'delivery for each day of placement in the work area. Specimens will be prepared in accordance with ASTM D1632 and tested for compressive strength in accordance with ASTM D1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand -cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 hours and 100 pounds per square inch in 7 days when compacted to 95% in accordance to ASTM D558 and when cured in accordance with ASTM D 1632, and tested in accordance with ASTM D1633.-: Mix for -general use shall .contain a minimum of 1-I/z sacks of cement per cubic yard. Compact mix with moisture content within plus or minus 2% of optimum moisture. The maximum compressive strength in 7 days shall be 400 psi. Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the maximum compressive strength requirements. e. MIXING: i. Thoroughly mix sand, cement, and water in proportions specified by the Design Requirements using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket at plant with time of loading directly after mixing. Material not placed'.and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR 1- 1/2" BACKFILL AGGREGATE (LIMESTONE) 1. Provide a material of specified size, 1 1/2 inch crushed and washed limestone. iv. SPECIFICATIONS FOR PROTECTION RIPRAP 1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of limestone or broken concrete. Cut all exposed reinforcement flush with all surfaces. G. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract. All unit prices are to include all delivery . charges to Brazos County jobsites, including freight and pumping charges. Bid No. 24-035 Page 13 of 20 The designation of "80,000# Yard" will ' be delivered to...the Road and Bridge yard on Highway 21 in Bryan. The designation of "80,000 # AWIC" will include charges to deliver the material anywhere in the County. The designation- of "58,420 # AWIC" are loads to be delivered in small dump trucks, not tractor -trailers; and will include charges to deliver the material anywhere in the County. Some sites do not have adequate.space to turn around or do not allow for safe backing of a trailer to the dump site. LOADED AND HAULED F.O.B. BRAZOS COUNTY (PRICE PER TON) Base Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled - Hauled to Anywhere Anywhere County Yard in County in County . on SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base - Item 24.7, Type A, Grade 1 $40.00 $38.15 $35.06 Product Name: When order is placed for line item #1 in this bid, it shall meet or exceed Texas 1 30,000 State Department of Highways and Flex Base Grade A 1/2 Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2004 Edition. Product Number 3948 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base - Item 247, Type A, Grade 1-2 $30.00 $40.00 $38.15 $35.00 Product Name: When order is placed for line item #2 in this bid, it shall meet or exceed TX Dot Flex- Base Grade A 1 /2 2 30,000 Spec Book, 2014 edition.. Product Number 39498 Bid No. 24-035 Page 14 of 20 Cem Treated Base (Plant Mix) - Item 276, Class M, Type A, Grade 1-2 46.00 58.00 $54.00 50.50 3 5,000 product Name: *When order is placed for line item #2 in this bid, it shall meet or exceed Texas State Department of Highways and Public Transportation Standard Limestone Pug Base 4% Specifications for ConsU•uction of Highways, Streets and Bridges, 2014 • Edition. Product Number 39323 Cold Mix / Asphalt Patch Materials Loaded 581420# 80,000# 80,000# Only Loaded/ Loaded/ Hauled Hauled Loaded/ When order is placed for these line items in this bid, it shall m An�here Anywhere ywhere Hauled to • County or exceed. Texas State Department of Highways and Public inCounty in County Transportation Standard Specifications for Construction of Yard on SH Highways, Streets and Bridges, 2004 Edition. Reference TxDOT 21 330 Table 3. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton TxDOT 330 Type .I, Grade AA, Course Base 4 5,000 Product Name Product Number. TxDOT 330 Type II, Grade CS, Medium Surface .5. 4,000 Product Name ' Product Number TxDOT DMS-9210 Limestone Rock Asphalt 6 1,000 Product Name [Product Number Bid No. 24-035 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled •' Hauled to When order is placed for these line items in this bid, it shall meet Anywhere Anywhere County or exceed Texas State Department of Highways and Public in County in County Yard on Transportation Standard Specifications for Construction of SH 21 Highways, Streets and Bridges, 2014 Edition. Item Tonnage Description Per Ton Per Ton' Per Ton Per Ton Aggregate Tx DOT Item 302, Type D, Grade 3 SAC-B (Limestone) 65.00 . 7 2,000 Ty-D Grade -3 Product Name Product Number 39883 Aggregate TxDOT Item 302, Type -D Grade 4 SAC-B (Limestone) • . $64.00 8 2,000 Ty- D Grade 4 Product Name - Product Number .39881 Aggregate TxDOT Item 302, Type L, Grade 4 9 1,000 Product Name Product Number Bid No. 24435 Page 16 of 20 Various Materials Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on Highways, Streets and Bridges, 2014 Edition. in County in County SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton 1. 1/2" Limestone Backfill Aggregate - See Specifications on Page 9-10 of bid 10 3,000 Product Name Product Number Limestone Screenings TxDOT Item 334 Reference Table 2 for $38.00 11 1;000 aduation Product Name HC - Man Sand Product Number 39.129 Oversize Aggregate - 3 x 6 Tx.DOT Item 459 Gabions $56.00 $48,00 $40.00 12 2,000 Limestone 3 x 6 Product Name Rip Rap 3X6' Product Number 39181. Washed Concrete Sand TxDOT Item 421 $25.00 13 500 Reference Table 6 Product Name Concrete Sand Washed Product Number- 39100 Cement Stabilized Sand — See Specifications on Page 9-10 32.00 44.00 40.00 37.00 of bid 14 10,000 Product Name Cement Stablized Sand Product Number Bid No. 24-035 Page 17 *of 20 Rip Rap Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet gaoled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction: of Anywhere Anywhere Yard on Highways, Streets and Bridges, 2014Edition. in County in County SH 21 Item Tonnage Description Per Ton Per Ton Per Ton 'Per Ton Riprap - T xDOT Item 432, Type R 73.00 69.75 63.50 15 2,000 Product Name 6X1'2 Rip Rap Product Number 39213 Riprap - T_xDOT Item 432, 2.3.4 12" Protection Rip Rap - 72.85 69.75 63.5b See Specifications on Page 10 16 2,000 of bid Product Name 12X18 Rip Rap Product Number 39213 17 Specific location of vendors plant. for 1,2,4,5,6,7,8,9,10,11,15,16 - Bryan Yard - 6310 State Hwy 21, Bryan each • line item if 3,13, 14 - Scamardo Pit - 4579 Co Rd 260 Caldwell, TX 77836 more than one plant Bid No. 24-035 Page 18 of 20 18 Delivery time after receipt of purchase order 7:00am - 4:00pm 19 Contact person & phone number at Trace VanOrden - 979.219.3574 each plant for each item if different. 20 Directions to plant 6310 State hwy,21 Bryan, Texas - Material yard in the back behind concrete plant. Scamardo Pit - 4579 Co Rd.260 Caldwell, TX 77836 Bid No. 24-035 Page 19 of 20 21 Number of Trucks and. size owned by 40+ End Dumps Respondent 20+ Tandems H: CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been. reviewed and are considered' in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent ' Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE .§262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos .County Purchasing website. The undersigned affirms that they are duly authorized execute this contract, that this quote has not been prepared in collusion with any other vendor, and that the contents of this ,quote have not been communicated to any other vendor prior to the official opening of this quote. Signed By: Typed Name: Trace VanOrden Title: Material Sales Manager Company Name: Knife River - South Phone: 979.219.3574 Mailing. Address: PO Box 674 Bryan, Texas 77806. Email Address: trace.vanorden@cniferiver.net Vendor Tax Identification Number: :ILA - � V5G 1(o 1 Bid No. 24-035 Page 20 of 20 END OF BID REQUEST NO.24-035 VARIOUS AGGREGATES, COLD NHX, AND OTHER ROAD NIATERIALS By signing below, Brazos County agrees that this bid, 24-035. will be awarded as. dictated on the associated. bid tabulation sheet, to the Respondent whose name appears above and both parties. agree to terms and conditions c tained here By: �� l Brazos County Commissioner's Court: O U A rl 6 pE Tt 43 i f Uu.NTq UZ&0 & i Date: r� u-� �-� 30, as a Y- Attest: Z2/OL" _ Brazos County Clerk: J�Ajzt i4 �G au GE:M The following items should be complZAV these items will disqualify your bid. ❑ References (Section E) ❑ Quotations (Section G) ❑ All Addendums (if applicable) ❑ Certification of Bid (Section II) UV 9 C'h? e-4 9-1 id submissio your n. Failure to REQUEST FOR BID BID NO.24-035 Various Aggregates, Cold Mix, and Other Road Materials SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, October 31, 2023, 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 3614290 Fax: (979) 3614293 Respondents, their employees and/or representatives are prohibited' from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: s& �Aa" 2r}ky By (Print): K► po (e,,h2 Title:P8J4Y^j —_m SQ] �p1Lt�PX Physical Address: 2D ( 0. �Ah --i i Q0 - —M -1-1 $63 Mailing Address: ?, p, T, n1L, - IO D WQMr, - 'L '►$ (D63 Telephone. -12.g - Sn d1 Fax: E-Mail: V i m 0'5 �-derY 04e4 &- Corn Bid No. 24-035 Page 2 of 20 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, October 31, 2023 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for the purchase and delivery of various aggregates, cold mix, and other road materials needed for the county set forth in this bid request for a one (1) year period beginning February 1, 2024 through January 31, 2025 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. COMMISSIONERS COURT — The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or- services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Bid No. 24-035 Page 3 of 20 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at hqs://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to 'its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Bid No. 24-035 Page 4 o€20 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred .from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered U submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be reiected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form, must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Bid No. 24-035 Page 5 of 20 Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info forml295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. Ifis our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name,, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the Bid No. 24-035 Page 6 of 20 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other parry. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. Bid No. 24-035 Page 7 of 20 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances,` and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. Bid No. 24-035 Page 8 of 20 C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:00 A.M. and 5:00 P.M. Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. 3. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 4. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 5. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 6. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). 7. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 8. If samples or sample testing is required, Brazos County will perform test through a third parry. Contractor will be required to allow the third -party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. Bid No. 24-035 Page 9 of 20 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No. 24-035 Page 10 of 20 E. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: 2jra,, j S 1�0.�,1 i rrQ I ry' Contact: Phone: q r1q - —513$ Email: �D. Company/Entity: Contact: V[ m U TDU-A Phone: q ng . '�p AA • 5 1 q tp Email: IOUI,t'-kA bI eX Company/Entity: Contact: �Ac ok. aWol-ZA e r Phone'. Ct qq g2y • Z4e6S$•'.( M� Email: -LA, '6e-)kZyWez j 1QY'n 4loj(j�,Lnor-nuin,0 . enrn- Bid No. 24-035 Page 11 of 20 F. SPECIFICATIONS 1. Unless otherwise specified, when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2014 Edition, except line item #1, 3, & 4 2004 Edition shall apply for these line items. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. A responsible Bidder must be able to haul a minimum of 1,000 tons per day for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck between the hours of 7AM-5PM. 5. A responsible Bidder must be available to deliver on a weekend if needed at no additional charge. 6. This aaylies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County, the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 7. All pricing given that does not have rail delivery will remain firm for the term of this contract. 8. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid. 9. SPECIFICATIONS FOR CEMENT STABILIZED SAND a. CEMENT -Type I Portland Cement conforming to ASTM C150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of ASTM C33, and the following requirements: i. Classified as SW, SP, or SM by the United Soil Classification System of ASTM D2487. R. Deleterious materials: Bid No. 24-035 Page 12 of 20 1. Clay lumps, ASTM C142; less than 0.5 percent. 2. Lightweight pieces, ASTM C123; less than 5.0 percent. 3. Organic impurities, ASTM C40; color no darker than standard color. 4. Plasticity index of 4 or less when tested in accordance with ASTM D4318. c. WATER - Potable water, free of oils, acids, alkalis, organic matter, or other deleterious substances, meeting requirements of ASTM C94. d. TESTING REQUIREMENTS i. Mixing plant inspections may be performed periodically. Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of delivery for each day of placement in the work area. Specimens will be prepared in accordance with ASTM D1632 and tested for compressive strength in accordance with ASTM D1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand -cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 hours and 100 pounds per square inch in 7,days when compacted to 95% in accordance to ASTM D558 and when cured in accordance with ASTM D1632, and tested in accordance with ASTM D1633. Mix for general use shall contain a minimum of 1-%2 sacks of cement per cubic yard. Compact mix with moisture content within plus or minus 2% of optimum moisture. The maximum compressive strength in 7 days shall be 400 psi. Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the maximum compressive strength requirements. e. MIXING: i. Thoroughly mix sand, cement, and water in proportions specified by the Design Requirements using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket at plant with time of loading directly after mixing. Material not placed and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR 1 V2" BACKFILL AGGREGATE (LIMESTONE) 1. Provide a material of specified size, 1 V2 inch crushed and washed limestone. iv. SPECIFICATIONS FOR PROTECTION RIPRAP 1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of limestone or broken concrete. Cut all exposed reinforcement flush with all surfaces. G. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract. All unit prices are to include all delivery charges to Brazos County jobsites, including freight and pumping charges. Bid No. 24-035 Page 13 of 20 The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on Highway 21 in Bryan. The designation of "80,000 # AWIC" will include charges to deliver the material anywhere in the County. The designation of "58,420 # AWIC" are loads to be delivered in small dump trucks, not tractor -trailers; and will include charges to deliver the material anywhere in the County. Some sites do not have adequate space to turn around or do not allow for safe backing of a trailer to the dump site. LOADED AND HAULED - F.O.B. BRAZOS COUNTY (PRICE PER TON) Base Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to Anywhere Anywhere County Yard in County in County on SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Flex Base - Item 247, Type Grade 1 jPerTon Product Name: When order is placed for line item #1 in this bid it shall meet or exceed Texas 1 30,000 State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2004 Edition. Product Number Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base -Item 247, Type A, Grade 1-2 �(�j ► k 9. `ao 1'l,0o q io,'7S Product Name: + + When order is placed for line item #2 in vbc 01" 2 30,000 this bhj it shall meet or exceed TX Dot Spec Book, 2014 edition.. TAesy, -z4-1) -f-ype. .A, C-Ara4e, 4-2 Product Number -W Vt>c ' a -pp lies, 4o ire s* (n1y E Bid No. 24-035 Page 14 of 20 Cem Treated Base (Plant Mix) - Item 276, Class M, Type A, Grade 1-2 3 5,000 Product Name: *When order is placed for line item #2 in this bid, it shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2014 Edition. Product Number Cold Mix / Asphalt Patch Materials Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Hauled Hauled Loaded/ When order is placed for these line items in this bid, it shall meet Anywhere Anywhere Hauled to County or exceed Texas State Department of Highways and Public III County in County Transportation Standard Specifications for Construction of Yard on SH Highways, Streets and Bridges, 2004 Edition. Reference TxDOT 21 330 Table 3. Item Tonnage Description Pier Per Ton Per Ton Per Ton TxDOT 330 Type I, Grade AA, Course Base 4 5,000 Product Name Product Number TxDOT 330 Type II, Grade CS, Medium Surface N� 5 4,000 Product Name Product Number TxDOT DMS-9210 Limestone Rock Asphalt ` `� 1� 6 1,000 product Name Product Number c a p p 1%, e-,-> ArD snre i J* yr 14 Bid No. 24-035 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to When order is placed for these line items in this bid, it shall meet Anywhere Anywhere County or exceed Texas State Department of Highways and Public in County in County Yard on Transportation Standard Specifications for Construction of SH 21 Highways, Streets and Bridges, 2014 Edition. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Aggregate Tx DOT Item 302, Type D, Grade 3 SAC-B (Limestone) 7 2,000 Product Name Product Number _ Aggregate TxDOT Item 302, Type D Grade 4 SAC-B (Limestone) 8 2,000 Product Name Product Number Aggregate TxDOT Item 302, Type L, Grade 4 9 1,000 Product Name Product Number Bid No. 24-035 Page 16 of 20 Various Materials Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet gaoled Hauled County or exceed Texas State Department of Highways and Public Anywhere Anywhere Yard on Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2014 Edition. in County in County SH 21 Item' Tonnage Description Per Ton Per Ton Per Ton Per Ton 1 1/2" Limestone Backfill go:} A, 10 i� EA, 10 Aggregate - See Specifications `J } 10 .'10 U- 25 on Page 9-10 of bid a*gl.e)o q q5•�6 10 3,000 -t46C i"Px Product Name s ;:.E . 1'12" ' ' ne Z.ock Product Number Limestone Screenings TxDOT Item 334 Ile•So Reference Table 2 for sp�0 11 1,000 graduation Y Product Name Product Number Oversize Aggregate - 3 x 6 TxDOT Item 459 Gabions 12 2,000 Limestone 3 x 6 Product Name Product Number Washed Concrete Sand TxDOT Item 421 13 500 Reference Table 6 Product Name Product Number Cement Stabilized Sand — See Specifications on Page 9-10 of bid 14 10,000 Product Name Product Number va�..14'riv P A. 14•,c Q V- IOXF0 8. a.'U roc. .. I A -A Bid No. 24-035 Page 17 of 20 Rip Rap Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meetgaoled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on Highways, Streets and Bridges, 2014 Edition. in County in County SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Riprap - TxDOT Item 432, Type ► * ate• 15 ►�- Va.1 R 1"'� JR.7� JZ,s 15 2,000 �S�•�{r0 (� Product Name I Product Number Riprap - TXDOT Item 432, 2.3.4 12" Protection Rip Rap 16 2,000 See Specifications on Page 10 of bid Product Name Product Number 17 Specific location of vendors plant for l.�nriPX$ each line item if more than one plant CR Z 1..0zae t _ry- 7 (aLele 1 1-64) C.R- COL-\ducll %c ma—za &02 LP-9 5,4 C-�,-le�abe.,lc. (�� C� l as ,U4Oj 5 vGr q-7¢3 Cq- 255 oupp v; eb �M -�Idp "119 4 I Bid No. 24-035 Page 18 of 20 18 Delivery time after receipt of purchase order , _ `�`1 n �� uhrs nCam. 19 Contact person & COr ne,� n (i, - _ �,� c� � � ��UA �A,r7' phone number at each plant for each item if different. --po UWe-AaL5 i.tj 1b,,XCZ a- Iea 51 Z - 2-1604 - S%2: M-cC;5a kAak6S 2oCk V oral me ' Z5-1 L 20 Directions to plant n ,�ho'4 LP 1. Z. rr�i Iea -to eNoarC6' -rP -* Rwy ZM 4�0 W&uyJl ; I�6 - I..) W lei 4V e N4ro.nce an Q VAO% I LP A V�eWr j(D Vm 425 -1b "agnO W ; © CV- Z)5'J - -6 It o tJ 4D Bid No. 24-035 Page 19 of 20 21 Number of Trucks and size owned by 'S Respondent L4o-ae. H. CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract, that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. W_�0� �W �h\ Typed Name: Title: Cex`f yC, ��t Vary-5& Company Name: - " AZ aJiS Phone: C192 • ZZA — SJ10-1 Mailing Address: '�' D . T)" I () j n Email Address: no 6 em(A" III b Vendor Tax Identification Number: — - 3 Lab L02. Bid No. 24-035 Page 20 of 20 END OF BID REQUEST NO.24-035 VARIOUS AGGREGATES, COLD MIX, AND OTHER ROAD MATERIALS By signing below, Brazos County agrees that this bid, 24-035 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parries agree to terms and conditions contained herein. By: Brazos County Commissioner's Court: iDkjo V E Pc Tt~e-S i CU u-N'iy tTu cYo E Date: J-.%wI u, ft 9-Y 30, 02 (-) a q- Attest: Brazos County Clerk: Y'Ag-cf.) r0 c ow- E 1)i The following items should be complet these items will disqualify your bid. ❑ References (Section E) ❑ Quotations (Section G) ❑ All Addendums (if applicable) ❑ Certification of Bid (Section 1T) Failure to OC 144, Statewide Materials Transport �T : �� Fuel Surcharge 7 � Fuel Price Range Fuel Surcharge $ 3.51- $ 3.70 per gallon 3% $ 3.71- $ 3.90 per gallon 6% $ 3.91- $ 4.10 per gallon 9% $ 4.11- $ 4.30 per gallon 12% $ 4.31- $ 4.50 per gallon 14% $ 4.51- $ 4.70 per gallon 17% $ 4.71- $ 4.90 per gallon 20% $ 4.91- $ 5.10 per gallon 23% $ 5.11- $ 5.30 per gallon 26% $ 5.31- $ 5.50 per gallon 29% $ 5.51- $ 5.70 per gallon 32% $ 5.71- $ 5.90 per gallon 34% $ 5.91- $ 6.10 per gallon 37% $ 6.11- $ 6.30 per gallon 40% $ 6.31- $ 6.50 per gallon 43% $ 6.51- $ 6.70 per gallon 46% $ 6.71- $ 6.90 per gallon 49% 6.91- $ 7.10 per gallon 52% REQUEST FOR BID BID NO.24-035 Various Aggregates., Cold Mix, and Other Road Materials SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, October 31, 2023, 2:OOpm CST TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: Texcon General Contractors By (Print): Ben Wall Title: Estimator Physical Address: 1061 Innovation Dr Bryan TX 77808 Mailing Address: PO Box 138 Kurten TX 77862 Telephone: 979-690-7711 Fax: 690-9797 E-Mail: benwall@texcon.net Bid No. 24-035 Page 2 of 20 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00.p.m., Tuesday, October 31, 2023 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for the purchase and delivery of various aggregates, cold mix, and other road materials needed for the county set forth in this bid request for a one (1) year period beginning February 1, 2024 through January 31, 2025 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. COMMISSIONERS COURT — The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. C. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. C. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Bid No. 24-035 Page 3 of 20 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at https://brazosbid. ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price C. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Bid No. 24-035 Page 4 of 20 1.5. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may, be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means. of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be reiected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will. not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and an_y other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Bid No. 24-035 Page 5 of 20 Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info —form 1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda -shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the Bid No. 24-035 Page 6 of 20 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any, minimum or maximum quantities. If any quantities are Iisted in the bid, they are estimated quantities used for calculating purposes only. 3 L Iri the event the Contractor is unable to furnish. any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the i County reserves the right to purchase these items from any source, without causing this: Contract to be canceled. 32. Brazos County will only be required to pay for material's actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services. described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The, Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have -been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at -the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not Iimited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the `County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. Bid No. 24-035 Page 7 of 20 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(§) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. Bid No. 24-035 Page 8 of 20 C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:00 A.M. and 5:00 P.M. Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. 3. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 4. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 5. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 6. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). 7. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 8. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third -party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid.. D. INSURANCE REQUIREMENTS The Contractor shaII instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. Bid No. 24-035 Page 9 of 20 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. ' 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No. 24-035 Page 10 of 20 E. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5)�years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondents) are not allowed to use Brazos County as a reference. Company/Entity: D&S Construction Contact: Sam Smith Phone: 979-574-1337 Email: Company/Entity: Robertson Co Road and Bridge Contact: Donald Threadgill Phone: 979-324-2541 Email: Company/Entity: MLS Development Contact: Phone: ML Schehin 281-642-4924 Email: Bid No. 24-035 Page 11 of 20 F. SPECIFICATIONS 1. Unless otherwise specified, when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2014 Edition, except line item #1, 3, & 4 2004 Edition shall apply for these line items. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. A responsible Bidder must be able to haul a minimum of 1,000 tons per day for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck between the hours of 7AM-5PM. 5. A responsible Bidder must be available to deliver on a weekend if needed at no additional charge. 6. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County, the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 7. All pricing given that does not have rail delivery will remain firm for the term of this contract. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid. 9. SPECIFICATIONS FOR CEMENT STABILIZED SAND a. CEMENT -Type I Portland Cement conforming to ASTM C150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of ASTM C33, and the following requirements: i. Classified as SW, SP, or SM by the United Soil Classification System of ASTM D2487. ii. Deleterious materials: Bid No. 24-035 Page 12 of 20 1. Clay lumps, ASTM C142; less than 0.5 percent. 2. Lightweight pieces, ASTM C123; less than 5.0 percent. 3. Organic impurities, ASTM C40; color no darker than standard color. 4. Plasticity index of 4 or less when tested in accordance with ASTM D4318. c. WATER - Potable water, free of oils, acids, alkalis, organic matter, or other deleterious substances; meeting requirements of ASTM C94. d. TESTING. REQUIREMENTS i. Mixing plant inspections may be performed periodically. Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of delivery for each day of placement in the work area. Specimens will be prepared in accordance with ASTM D 1632 and tested for compressive strength in accordance with ASTM D1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand -cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 hours -and 100 pounds per square inch in 7 days when compacted to 95% in . accordance to ASTM D558 and when cured in accordance with ASTM'D1632, and tested in accordance with ASTM D1633. Mix for general use shall contain a minimum of 1-I/2 sacks of cement per cubic yard. Compact mix with moisture content within plus or minus 2% of optimum moisture. The maximum compressive strength in 7 days shall be 400 psi. Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the maximum compressive strength requirements. e. M1XING: i. Thoroughly mix sand, cement, and water in proportions specified by the Design Requirements using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket at plant with time of loading directly after mixing. Material not placed and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR 1 %2" BACKFILL AGGREGATE (LIMESTONE) 1. Provide a material of specified size, 1 %2 inch crushed and washed limestone. iv. SPECIFICATIONS FOR PROTECTION RIPRAP 1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of limestone or broken concrete. Cut all exposed. reinforcement flush with all surfaces. G. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified.estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract. All unit prices are to include all delivery charges to Brazos County jobsites, including freight and pumping charges. Bid No. 24-035 Page 13 of 20 The designations of 6680,000 Yard" will be delivered to the Road and Bridge yard on 11ighway 21 in Bryan. The designation of 6 80,000 # AWIC" will include charges to deliver the material anywhere in -the CounLi. The designation of 6 58,420 # Ad 101 are loads to be delivered in small dump trucks, not tractor-ttaailersg and will include charges to deliver the material anywhere in the County. Some sites do not have adequate space to turn around or Flo not allow for safe hacking of a trailer to the dump site. LOADED AND HAULED - P.G.B. BRAZOS COUNTY (PRICE PER TON) Base Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to Anywhere Anywhere County `Ward in County in County on SH 21 Item Tonnage Description Per Ton Per Ton Per Toga Per Ton Flex Base - Item 247, Type A, Grade 1 3g $® �S �v 34- �t1 Product Name: When order is placed for line item #1 in this bid, it shall meet or exceed Texas 1 30,000 State Department of Highways and Public Transportation Standard S+\v Specifications for Construction of Highways, Streets and Bridges, 2004 Edition. Product Number Item Tonnage Description Per Tom Per Ton Per Ton Per Town Flex Base -Item 247, Type A, Grade 1-2 (. " �� . Product Name: When order is placed for line item #2 in this bid, it shall meet or exceed TX Dot nn 2 30,000 Spec Book; 2014 edition.. Product Number _ Bid No. 24-035 Page 14 of 20 3 5,000 Cem Treated Base (Plant Mix) - Item 276, Class M, Type A, Grade 1-2 %0 , e� -7. Product Name: *When order is placed for line item #2 in this bid, it shall meet or exceed Texas (��'�/ +••L State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2014 Edition. Product Number Cold Mix / Asphalt Patch Materials Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Hauled Hauled Loaded/ When order is placed for these line items in this bid,.it shall meet Anywhere n Anywhere ywhere Hauled to or exceed Texas State Department of Highways and Public in County in County County Transportation Standard Specifications for Construction of Yard on SH Highways, Streets and Bridges, 2004 Edition. Reference TxDOT 21 330 Table 3. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton TxDOT 330 Type I, Grade AA, Course Base 4 5,000 product Name Product Number TxDOT 330 Type II, Grade CS, Medium Surface�'3�� 5 4,000 product Name Product Number TxDOT DMS-9210 Limestone Rock Asphalt 6 1,000 product Name Product Number Bid No. 24-035 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to When order is placed for these line items in this bid, it shall meet Anywhere Anywhere County or exceed Texas State Department of Highways and Public in County in County Yard on ' Transportation Standard Specifications for Construction of SH 21 Highways, Streets and Bridges, 2014 Edition. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Aggregate Tx DOT Item 302, Type D; Grade 3 SAC-B (Limestone) �<</ 7 2,000 'Product Name Product Number Aggregate TxDOT Item 302, Type D Grade 4 SAC-B (Limestone)�� 8 2,000 Product Name Product Number Aggregate TxDOT Item 302, Type L, Grade 4 Wi 9 1,000 Product Name Product Number Bid No. 24-035 , Page 16 of 20 - Various Materials Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on Highways, Streets and Bridges, 2014 Edition. in County in County SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton 1 1/2" Limestone Backfill Aggregate - See Specifications L6 °d 4Z. •' �. V I on Page 9-10 of bid 10 3,000 . Product Name Product Number 7�lQrj � Limestone Screenings TxDOT Item 334 3a,sv Reference Table 2 for 11 1,000 graduation Product Name Product Number -FAA ,S, Oversize Aggregate - 3 x 6 TxDOT Item 459 Gabions S I. " g, •- L0 �+- 12 2,000 Limestone 3 x 6 Product Name Rock Product Number 7?A O $ t) Washed Concrete Sand TxDOT Item 421 z g, •' 13 500 Reference Table 6 Product Name Product Number %�Gl o2L Cement Stabilized- Sand — See Specifications on Page 9-10 43•Scs �/o. Sc� 34• Sv of bid 14 10,000 Product Name �`LL Product Number Bid No. 24-035 Page 17 of 20 Rip Rap Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placedfor these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Anywhere Anywhere Yard on Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2014 Edition. in County In County SH 21 Item Tonnage Description PerjTonPer Ton Per Ton Per Ton Riprap - TxDOT Item 432, Type (e 7 15 2,000 �. Product Name �< l Fd XZ 4 Product Number Riprap - TxDOT Item 432, 2.3.4 12" Protection Rip Rap G f �g• � 5 7. See Specifications on Page 10 16 2,000 of bid Product Name 2« A0-rg S L T�/�- Product Numbed O S 3 17 Specific location of vendors plant for each line item if more than one plant ►Zr�-I �,,�� O r �Y�^c?�9o7 Bid No. 24-035 Page 18 of 20 18 Delivery time after receipt of purchase order 19. Contact person & phone number at each plant for each Cu�l r•: i- `�`�-G9 o-'t-t 11 �j S item if different. I� C► art ��,.�i-z �7aj- 2 $tJ - �35 20 Directions to plant 3 m- \�o nl ev fk o o siZ a•, Bid No. 24-035 Page 19 of 20 21 Number of Trucks and size owned by Respondent /�(5. VUV.L 54,rj-2 Cv,1fVu:.�3 W' i-k ow�s:c(x vxat ws X aU44 H. CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract, that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. Signed By: Typed Name: Spencer Buchanan Title: Vice President Company Name: Texcon General Contractors Phone: 979-690-7711 Mailing Address: PO Box 13.8 Kurten TX 77862 Email Address: spencerb@texcon.net Vendor Tax Identification Number: 32-0299388 Bid No. 24-035 Page 20 of 20 END OF BID REQUEST NO.24-035 VARIOUS AGGREGATES, COLD MIX, AND OTHER ROAD MATERIALS By signing below, Brazos County agrees that this bid, 24-035 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent ame appears above and both parties agree to terms and conditions contained herein. By: 1 Brazos County Commissioner's Court: OuA r'j E I' E T Ey COLL&Yry Tmme Date: u- A 3 01 9-0a q- Attest: Brazos County Clerk: C The following items should be completed aAA inc uded i your id submission. Failure to include these items will disqualify your bid. ❑ References (Section E) ❑ Quotations (Section G) ❑ All Addendums (if applicable) ❑ Certification of Bid (Section H) 0 REQUEST FOR; BID BID NO:.•24-035 Various Aggregates;_Cold Mix; and Othef Road•:Matefiah SEALED BIDS TO BE S FBMITTED ZEFORE: Tuesday, -.Oct er 31, 2023,.2:OOpm CST .. .. ... .. . . ..: TO -THE: . ...... . PURCHASING DEPARTMENT: -200 S. Texas Ave'Suite 352 . Bryan, TX 77803 • :. Phone: (979) 361-4290 Fax: (979) 36l. 4293 .. Respondents, their . employees and/or representatives are prohibited from contacting any official: or.:: emplo ' e:of Brazos County; except the Purchasing Agent, regarding this: Solicitation from the.issuing date of the solicitation until scheduled oral presentations or the date the Brazos County. Commissioners Court meets -to consider:.award of tlie-bid -:Any such contact• wi11 be grounds:for�.rejection of-.th-e .... . ..... Respondent's. bid. .....: Incompliance with- this'solkitafion, :the undersigned Respondent(s)• having examined the solicitation :. and specifications anii.being familiar'with.tlie conditions met, hereby submits the following bid.:::: ... ... . ... ... for furnishing the material and/or -services listed:'on -they attached Bid: Fomi and agrees: to ,deliver said items at tlie.looations and for.the prices- set forth •o'li •the Bid• Form. Com an.:Name: :. f11. �Y>S�r(V (:1.U� G(�U`S . LL C: :.... P Y C 'BY :(Print): Title`: A A St PhysicalAddr'ess: I�iI�I:. 1`2y�111 ��U►( �e. SO(i :• SUy� Ah�On��U T1( 7%21to Mailing Address: �50X `!1B \550• • •5QWN ANA- 0 ``Y Telephone: D[)- 46S-(H1q • • � Fax• 10' �-SZ� -� S55:5 E-Mail: o .2 has . l Bid No. 24-035 Page 2 of 20 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, October 31, 2023 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for the purchase and delivery of various aggregates, cold mix, and other road materials needed for the county set forth in this bid request for a one (1) year period beginning February 1, 2024 through January 31, 2025 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s)-are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. COMMISSIONERS COURT —The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Bid No.. 24-035 Page 3 of 20 6. Brazos County shall not. be responsible :for any verbal : communication. between any employee. -of the. County arid: any Respondent(s)::. Only written specifications and written . price quotations will be considered: Respondent(s) with questions regarding the bid should submit them in writing via ::the. Brazos :Valley e-Marketplace at hops:/Ibis zosbid.ionwave.net... 7. ''Brazos County re'serves:the right to'reject-any bid that does -not fully respond to each specified :item::: 8. " Respondents) must include Tax Identif cation Number for: the :bid to be valid: ' =: Should there' be a change in ownership or..management; :the: Contract shall: be canceled - :b unless a mutual agreement is reached. with the new owner .or manager to continue the Contract with its present provisions and prices: This.Contract is nontraiisferable and'may ... not be xeassigned by either party. 10. The County may cancel this Contract at any time for: any reason,. provided athirty=day written notice is given:: 11. The bid award -shall be based 6n,:but not necessarily:limited to, the following factors: :.. . :Unit Price .Eaten a ..price :. C. Specialneeds and requirements of Brazos County: . ...... d:: -Results of testing samples (if required:by Brazos County) R. e erences: :,g.:: :Brazos County's:experience with products bid h'.* " Respondent's past performance record with Brazos County 12::-Although the cost"ofprodiicts to be provided:is an essential_part ofthe bid, Brazos -County is not obligated:to award a contract:on the sole :basis: of cost but will award to Respondent , considered to Abe the best value 'to -Brazos County: .. 13. Acceptance of;merchandise; work, and/or equipment provided.shall be made by.the • ; County at •the: sole discretion -of the Commissioners Court when all. terms and conditions.:: :of.- the: Contract and- specifications have. been met to: its::satisfaction, including the submission. td'the County of'any and all documentation as maybe: require . 14. Title: and risk of loss:of the goods shall not pass to Brazos County until the County,: actually acce tsari. vd:takes ossessioriof the oods at the•pointoints ofdelierY• Bid No. 24-035 Page 4 of 20 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery, in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be reiected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Bid No... 24-035 Page 5 of 20 Brazos County the `.`Certificate of Interested Parties", Form 1295 as required; for renewals, amendments or -extensions to:the Contract. Visit https;'Hethics.state.tx.us/whatsnew/elf info _fortri1295.htm for more information. 21. In the event of a needed change:in.the specifications:sent to the:bidder, it is understood . that all the- foregoing terms shall: apply to the addendum or. addenda. Any interpretation, corrections or changes to these specif cations will be made by addenda. -'Sole issuing authority of addenda shall lie vested in the Brazos County Purchasing Agent, authorized :;; to .do so by the -Commissioner's Court: Addenda will' be. made.available using the: same," : distribution method used :to post or make available the original :solicitation. Bidders shall acknowledge 'receipt of all addenda or their proposal: maybe considered iion-responsive:: 22. It is: 0**ur policy not to furnish bid results over:the phone.- � Bid results and tabulation: sheets will be posted. on the Brazos Valley e-Marketplace: (h tDs://brazosbid:ioliwave.net) after bid.awardbyCommissioner's Court. -23. Brazos County -reserves the right to. extend this Contract annually for a maximum of throe (3) additional one ;(1) year periods 'with no. changes iii the terms or conditions of this Contract if agreed u�on b both p4rties. 24. The:Contractor agrees td:extend prices:.and terms to all.entitie's that has entered "or will enter into joint, purchasing inter -local cooperation agreement(s):with Brazos County:::: .,... 25: Three:(3) references:are;to be provided'by Respondent. Failure:to submit references may :. result in disqualification of bid. Brazos'County department references will:not-be accepted. 26.'Contractor shall observe -and comply:with.all federal, state -and local laws;. safety, and health- regulations, ordinances, and all regulations which in any manner: effect conduct :of the work or'serv.1 s being performed. 27. Any subcontracting must be approved prior to :commencement of the Contract by Brazos.: .. . :.. .. County. .28. Any variation:from the specifications in this bid:docuirient must be indicated on the bid:or on a separate attachment to the'bid and. labeled as such... . : 29. Any brand. name, or manufacturer's reference used:is -considere&to: be descriptive restrictive— a'n" Us indicative of the type and: quality the:County.:desires to purchase... Bids on similar items of,like.quality will be considered only if it is.ribted in the bid; documents and accompanied by fully descriptive product liferature. All substitutions will contain the Bid No. 24-035 Page 6 of 20 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondents) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are, estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. 'Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. Bid No. 24-035 Page 7 of 20 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County. Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. Bid No. 24-035 Page 8 of 20 C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:00 A.M. and 5:00 P.M. Monday through Friday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. 3. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the, order. 4. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 5. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 6. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). 7. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 8. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third -party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that.such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. Bid No. 24-035 Page 9 of 20 4.. General Liability with -limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property. Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No. 24-035 Page 10 of 20 E. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: Contact: Vb� Phone: ( Email: Company/Entity: V Contact: (om I ( IN Phone: NM %2' — -I%Z. Email: Company/Entity: V v %W Contact: A.2YA w) WU \c6ac Phone: L'sn) 9"!,� 6q Email: Bid No. 24-035 Page 11 of 20 F. SPECIFICATIONS 1. Unless otherwise specified, when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2014 Edition, except line item #1, 3, & 4 2004 Edition shall apply for these line items. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. A responsible. Bidder must be able to haul a minimum of 1,000 tons per day for orders placed for 80,000 LBS truck or 400 tons per day for orders placed for 58,420 LBS truck .between the hours of 7AM-5PM. 5. A responsible Bidder must be available to deliver on a weekend if needed at no additional charge. 6. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Contractor(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County, the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 7. All pricing given that does not have rail delivery will remain firm for the term of this contract. 8. If a fuel surcharge is requested in your pricing, the- fuel surcharge chart must be included in your sealed bid. 9. SPECIFICATIONS FOR CEMENT STABILIZED SAND a. CEMENT - Type I Portland Cement conforming to ASTM C150. b. SAND - Clean durable sand meeting grading requirements for fine aggregates of ASTM C33, and the following requirements: . i. Classified as SW, SP, or SM by the United Soil Classification System of ASTM D2487. ii. Deleterious materials: Bid No. 24-035 Page 12 of 20 1. Clay lumps, ASTM C142; less than 0.5 percent. 2. Lightweight pieces, ASTM C123; less than 5.0 percent. 3. Organic impurities, ASTM C40; color no darker than standard color. 4. Plasticity index of 4 or less when tested in accordance with ASTM D4318. c. WATER - Potable water, free of oils, acids, alkalis, organic matter, or other deleterious substances, meeting requirements of ASTM C94. d. TESTING REQUIREMENTS i. Mixing plant inspections may be performed periodically. Material samples shall be collected and tested for change in material characteristics. ii. Random samples of delivered product may be taken in the field at point of delivery for each day of placement in the work area. Specimens will be prepared in accordance with ASTM D1632 and tested for compressive strength in accordance with ASTM D 1633. iii. The cement content may be tested at the discretion of the County. iv. DESIGN REQUIREMENTS: Design sand -cement mixture to produce a minimum unconfined compressive strength of 50 pounds per square inch in 48 hours and 100 pounds per square inch in 7 days when compacted to 95% in accordance to ASTM D558 and when cured in accordance with ASTM D1632, and tested in accordance with ASTM D1633. Mix for general use shall contain a minimum of 1-%2 sacks of cement per cubic yard. Compact mix with moisture content within plus or minus 2% of optimum moisture. The maximum compressive strength in 7 days shall be 400 psi. Brazos County will not pay for any materials that do not meet the minimum compressive strength requirements or any materials that exceed the maximum compressive strength requirements. e. MIXING: i. Thoroughly mix sand, cement, and water in proportions specified by the Design Requirements using a pugmill-type mixer. The plant shall be equipped with automatic weight controls to ensure correct mix proportions. ii. Stamp batch ticket at plant with time of loading directly after mixing. Material not placed and compacted within 4 hours after mixing shall be rejected. iii. SPECIFICATIONS FOR 1 1/2" BACKFILL AGGREGATE (LIMESTONE) 1. Provide a material of specified size, 1 1/2 inch crushed and washed limestone. iv. SPECIFICATIONS FOR PROTECTION RIPRAP 1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of limestone or broken concrete. Cut all exposed reinforcement flush with all surfaces. G. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract. All unit prices are to include all delivery charges to Brazos County jobsites, including freight and pumping charges. Bid No. 24-035 Page 13 of 20 The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on Highway 21 in Bryan. The designation of "80,000 # AWIC" will include charges to deliver the material anywhere in the County. The designation of "58,420 # AWIC" are loads to be delivered in small dump trucks, not tractor -trailers; and will include charges to deliver the material anywhere in the County. Some sites do not have adequate space to turn around or do not allow for safe backing of a trailer to the dump site. LOADED AND HAULED - F.O.B. BRAZOS COUNTY (PRICE PER TON) Base Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to Anywhere Anywhere County Yard in County in County on SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base - Item 247, Type A, Grade 1 2��o0 •�d Product Name: When order is placed for line item #1 in 1 30,000 this bid, it, shall meet or exceed Texas Slate Department of Highways and A Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2004 Edition. Product Number Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Flex Base - Item 247, Type A, Grade 1-2 jq3 2 �� -� b $ ,e A Product Name: When order is placed for line item #2 in this bid, it TX Dot _ �C�/n -, {[ shall meet or exceed 2 30,000 Spec Book, 2014 edition.. Product Number I rc y� g I o c Bid No. 24-035 Page 14 of 20 3 5,000 Cem Treated Base (Plant Mix) - Item 276, Class M, Type A, Grade 1-2 Product Name: *When order is placed for line item #2 in this bid,- it shall meet or exceed Texas State Department of Highways and U Public Transportation Standard Specifications for Construction: of Highways, Streets and Bridges, 2014 Edition. Product Number Cold Mix / Asphalt Patch Materials Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Hauled Hauled Loaded/ When a der is placed for these line items in this bid, it shall meet AnywhereCounty Anywhere Any Hauled to or exceed Texas State Department of Highways and Public in County n in Couty Yard on SH Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2004 Edition. Reference TxDOT 21 330 Table 3. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton TxDOT 330 Type I, Grade AA, Course Base 1?M5 orvo 4 5,000 �� A Q1G`K�ocx�K�TY AAt Product Name Product Number �.Z1 Quell TxDOT 330 Type H, Grade CS, Surface 4uU Medium DMS 131.33 5 4,000 �U Product Name Product Number TxDOT DMS-9210 Limestone Rock Asphalt 'rV CC-4- 6 1,000 Product Name UL AUS Product Number Bid No. 24-035 Page 15 of 20 Surface Aggregates Loaded 58,420# 80,000# 80,000# Only Loaded/ Loaded/ Loaded/ Hauled Hauled Hauled to When order is placed for these line items in this bid, it shall meet Anywhere Anywhere County or exceed Texas State Department of Highways and Public in County in County Yard on Transportation Standard Specifications for Construction of SH 21 Highways, Streets and Bridges, 2014 Edition. Item Tonnage Description Per Ton Per Ton Per Ton Per Ton Aggregate Tx DOT Item 302, Type D, Grade 3 SAC-13 (Limestone) 7 2,000 b Product Name Product Number Aggregate TxDOT Item 302, Type D Grade 4 SAC-13 (Limestone) 8 2,000 A r b S IV O i v Product Name Product Number Aggregate TxDOT Item 302, Type L, Grade 4 9 1,000 ' V Product Name Product Number Bid No. 24-035 Page 16 of 20 Various Materials Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these lure items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on Highways, Streets and Bridges, 2014 Edition. in County in County SH 21 Item Tonnage Description Per Ton Per Ton Per Ton Per Ton 1 1/2" Limestone Backfill Aggregate - See Specificationsi (�,2�'�p�•Z���.�� t0 v on Page 9-10 of bid 10 3,000 Product Name Product Number � G �5' J Limestone Screenings'[y TxDOT Item 334 Reference Table 2 for 11 1,000 graduation Product Name 91D Product Number Oversize Aggregate - 3 x 6 TxDOT Item 459 Gabions $-73 b �p 12 2,000 Limestone 3 x 6 M93 Product Name X Product Number q QQ { + 1 q U' Washed Concrete Sand TxDOTItem 421 13 500 Reference Table 6 Product Name �G 1p Product Number Cement Stabilized Sand — See Specifications on Page 9-10 of bid 14 10,000 Product Name ��/ U�[ j COD Product Number Bid No. 24-035 Page 17 of 20 Rip Rap Loaded 58,420# 80,000# Loaded/ Only Loaded/ Loaded/ Hauled to When order is placed for these line items in this bid, it shall meet Hauled Hauled County or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Anywhere Anywhere Yard on Highways, Streets and Bridges, 2014 Edition. in County in County SH 21 Item Tonnage Description Pier Per Ton Per Ton Per Ton Riprap - TxDOT Item 432, Type R 15 2,000 Product Name VV Product Number Riprap - TxDOT Item 432, 2.3.4 12" Protection Rip Rap 16 2,000 See Specifications on Page 10 of bid Product Name ' M (J Product Number 17 Specific location of vendors plant for I W ° ' ' ' =4/t )j �' r j�L each line item if 1� more than one plant Bid No. 24-035 Page 18 of 20 18 Delivery time after receipt of purchase order �f 19 Contact person & phone number at s O J� 2 �S V �(f`� l�Q . J > D G each plant for each item if different. 1 1 0 _. 3 q 20 Directions to plant , `` 1 �` oe -` A 'O-ZI kv i bby1 e ,T $bb1 i tv µwe , T1, � 7 3 Bid No. 24-035 Page 19 of 20 21 Number of Trucks and size owned by Respondent H. CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also completes the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract, that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. Signed By: V- Typed Name: ,)i)\► i -ax -cx-< Title: &"Ck s� Company Name: V V\CuI(1 LLC. Phone: l..L\ ) 4(6- CL t 4 Mailing Address: PQ ` y `1\ 55y Email Address: ��.� �th►b i T' lbu_lq A. Vendor Tax Identification Number: Bid No. 24-035 Page 20 of 20 END OF BID REQUEST NO.24-035 VARIOUS AGGREGATES, COLD MIX, AND OTHER ROAD MATERIALS By signing below, Brazos County agrees that this bid, 24-035 will be awarded as dictated on the associated bid tabulation sheet, to the Responde name appears above and both parties agree to terms and conditions contained herein. I7 () 0 Brazos County Commissioner's Court: OLO.cq tJF- lot retzs, CO u-o-r-e J� � ' o ava, Date: j ig f't u- P(9-4 1 Attest: Brazos County Clerk: KAA-t0 ("C- 0-`9-t fj The following items should be complet these items will disqualify your bid. ❑ References (Section E) ❑ Quotations (Section G) ❑ All Addendums (if applicable). ❑ Certification of Bid (Section H) �M , Uh i Cat LJ 94 r submission. Failure to include leidos 2024 razos County - Auditor's Office s. Beth Martinez )0 S. Texas Avenue 3 Box 914 cyan, TX 77803 979-361-4284 BMartinez@brazoscountytx.gov Select Schedule Annual Maintenance Contract Proposal No. S-2024-02.03 r Ms. Martinez: los Security Detection & Automation, Inc., is pleased to provide the. attached revised proposal for equipment ntenance on your x-ray systems with a period of coverage of February 03, 2024, through July 31, 2024. Vile value Lr business, and should you decide to move forward with this purchase, we request your acceptance and nowledgement by providing the required authorized signature (see page 2). ase review the attached proposal and verify the following information: • Billing address for your invoice • Delivery address • Method of payment • Model description, serial number, and location of system 'you have any questions please feel free to contact me directly at your convenience. Should any repairs or djustments be required to your equipment in between the regular scheduled preventative maintenance isits please contact our 24x7 Service Center directly at 1-800-776-3031. an Castro -Pena tracts Department los Security Detection & Automation, Inc. te: 781-970-1606 781-779-7962 One Radcliff Road, Tewksbury, MA 01876 Phone: 781-970-1606 SDAServiceContractsMeidos.com 24x7 Customer Service 800-776-3031 BILLING & SHIPPING ADDRESS: Brazo County - Auditors Office 200 S. Texas Avenue PO B:TX 914 Bryan 77803 Ms. Bh Martinez 979-361-4284 'O' leidos PROPOSAL NO: S-2024-02.03 DATE OF PROPOSAL: 01/22/2024 PROPOSAL EXPIRES: 60 DAYS ATTACHMENTS: 8100-11901-00 and 8100-11902-00 SELECT SCHEDULE ANNUAL EQUIPMENT MAINTENANCE CONTRACT PROPOSAL All necessary repair parts and freight related expenses. • Regular (Monday -Friday, 8:00am-5:00pm) labor hours for remedial maintenance. • Regular (Monday -Friday, 8:00am-5:00pm) travel time to and from the equipment site. • Lodging, Airfare and Per Diem expenses as required per scope of repairs. • One annual preventative maintenance inspection per x-ray system * • One annual radiation safety survey and preparation of performance report per x-ray system • Additional services are available upon request at Seller's prevailing time and materials rates. Note: MetalDetectors do not receive preventative maintenance or radiation survey services. CORAGE PERIOD- February 03, 2024, through July 30, 2024 **6 month contract PAYMENT-TERMS-IAnnual billing, in Advance, payment net 30 days after delivery of Seller invoice ACC6PTED FORMS OF PAYMENT: Business check, Wire Transfer, Credit Card CON 'RACT TERMS AND CONDITIONS AND STATEMENT OF WORK: The terms and conditions and statement of work governing this :ontract are detailed in the attached documents 8100-11901-00 and 9100-11902-00 herein ("Leidos terms"). Leidos requ res a signed quotation to place an order. Notwithstanding anything to the contrary that may be set forth in Buyer's purc Lase order terms or any other provisions in any documentation provided by the Buyer ("Buyer's terms"), in the event of a coz flict or inconsistency between the Leidos terms and Buyers terms, Leidos terms shall prevail and take precedence over the I uyers terms. The Parties acknowledge, agree and confirm any terms contained in Buyer's purchase order that are in addi 'on to Leidos terms shall be void ab initio and of no force or effect, and Leidos' acceptance of a purchase order'shall not be c nstrued as acceptance by Leidos of any such additional terms. If y u do not issue purchase orders, by signing this document, you have acknowledged our proposal and agree to enter into a ma intenance contract with Leidos Security Detection & Automation, Inc., and this document will serve as the official pure ase order. We will respond via fax, mail, or e-mail with your Contract ID for your records ***Pease reference proposal no. S-2024-02.03, unit serial number(s) and period of performance on your purchase order. Contct Lillian C. Pena concerning order placement via Phone: 781-970-1606 -or- e-mail Lillian.CastroPena@Leidos.com BUYER PURCHASE ORDER NUMBER: CONTRACT ID: d At,l U AR-`) _30 i 46Q 4 P LEIDOS SECURITY DETECTION & AUTOMATION. INC.: Name: Lillian Castro -Pena Title: Contracts Administrator Signature• Date: January 22.2024 One Radcliff Road, Tewksbury, MA 01876 Phone: 781.970-1606 SDAServiceContraets(@Leidos.com 24x7 Customer Service 800-776.3031 ieiays Item i I Model Number Serial Number Unit Price Unit Location 1 I PX6.4 PX64794 $3,900.00 300 East 26th Street, Suite 116F, Bryan, TX 77803 21 1 Pxs,j PX530044 $6,,900 00 , TOTAL ANNUAL PRICE: $3,900.00 plus tax if applicable -See document no. 8100-11901-00, clause no. eleven (11) for details. *, "Serial No. PX530044 Removed from contract per customer request. Unit will be serviced on a T&M when needed I One Radcliff Road, Tewksbury, MA 01876 Phone: 781-970-1606 SDAServiceContracts(cDLefdos.com 24x7 Customer Service 800-776-3031 TO'leidos ANNUAL EQUIPMENT HARDWARE MAINTENANCE CONTRACT TERMS AND CONDITIONS DOCUMENT NO: 8100-11901-00 INDEMNIFICATION: Buyer shall indemnify, defend and hold Leidos Security Detection & Automation, Inc. ("Leidos SD&A") irmless from and against any losses, damages, expenses, liabilities, and costs arising out of the negligence of Buyer, its nployees, or agents with respect to the use or operation of the system covered under this Agreement. CANCELLATION FOR CAUSE: Buyer retains the right to cancel this Agreement should Leidos SD&A fail to perform in cordance with the statement of services for any reason within Leidos SD&A's control and fails to cure within 30 days following :eipt of written notice of default. In the event of such cancellation, Buyer will notify Leidos SD&A in writing. Buyer will pay only the services rendered up to the date that Leidos SD&A receives the written cancellation notice. DISCLAIMER AND LIMITATION OF LIABILITY: A. EXCEPT FOR THOSE EXPRESS WARRANTIES MADE IN THIS AGREEMENT, ALL OF THE SERVICES, SOFTWARE AND PRODUCTS ARE PROVIDED "AS IS", "WHERE IS" AND "AS AVAILABLE" AND, TO THE MAXIMUM EXTENT PERMITTED BY LAW, LEIDOS SD&A (I) DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON -INFRINGEMENT AND ANY WARRANTY ARISING OUT OF A COURSE OF PERFORMANCE, DEALING OR TRADE USAGE; AND (II) DOES NOT WARRANT THAT USE OF THE SERVICES, THE SOFTWARE AND THE PRODUCTS WILL BE UNINTERRUPTED OR ERROR FREE. LEIDOS SD&A DISCLAIMS, AND WILL NOT BE LIABLE FOR, ANY LOSS OF, UNAUTHORIZED ACCESS TO OR USE OF, OR DISCLOSURE OF DATA THAT IS NOT DUE TO A BREACH OF ANY PROVISIONS OF THIS AGREEMENT BY LEIDOS SD&A. B. REGARDLESS OF THE LEGAL OR EQUITABLE BASIS OF ANY CLAIM, IN NO EVENT WILL LEIDOS SD&A BE LIABLE FOR (I) ANY SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING WITHOUT LIMITATION, ANY DAMAGES RESULTING FROM INACCURATE OR LOST DATA, LOSS OF USE OR LOSS OF REVENUES OR PROFITS, ARISING OUT OF OR RELATING TO THIS AGREEMENT OR ANY ORDER, THE FURNISHING OF PRODUCTS AND SERVICES OR THE USE OR PERFORMANCE OF PRODUCTS OR SERVICES, EVEN IF INFORMED OF SUCH DAMAGES, OR (11) FOR ANY THIRD PARTY CLAIMS AGAINST BUYER LEIDOS SD&A'S MAXIMUM LIABILITY UNDER ANY ORDER, INCLUDING LIABILITY ARISING OUT OF PRODUCTS DELIVERED, SERVICES PERFORMED OR FROM LEIDOS SD&A'S NEGLIGENCE OR OTHER ACTS OR OMISSIONS, WILL BE LIMITED TO THE AMOUNT PAID TO LEIDOS SD&A FOR THE PRODUCTS AND/OR SERVICES GIVING RISE TO THE CLAIM. 4. CONFIDENTIALITY: Except as contemplated by the terms hereof in performance of its obligations under this Agreement, as required by applicable law, or pursuant to an order entered or subpoena issued by a court of competent jurisdiction, each party stall, during the Term and thereafter, keep confidential the terms of this Agreement and all material non-public or proprietary information in any form or medium provided to it by the other party whether furnished in writing, electronically, orally, visually or learned by a party in performance of its obligations under this Agreement (collectively, "Confidential Information"). In ensuring the confidentiality of such Confidential Information received from the other party, each party shall maintain adequate sIafeguards to protect all Confidential Information and use the same care as it uses with its own information, but not less than reasonable care. Each party agrees not to disclose such Confidential Information to any third party, other than its employees and advisors as the party determines have a need to know in connection with the Services provided hereunder, each of whom shall be Idvised of the, confidentiality requirements of this Agreement and agree to be bound by the terms hereof. The foregoing confidentiality obligations contained in this Section shall not apply to any information received by either party from the other party which: (a) is in the public domain at the time of its use or disclosure other than as a result of a breach of this Agreement by the receiving party; (b) is already known to the receiving party on a non -confidential basis, at the time it is disclosed to receiving party by the disclosing party, or (c) was or is independently developed by the receiving party without use of or reference to the Confidential Information. Each party agrees that a violation or threatened violation of this Section may cause irreparable harm to the other party, and that such other party shall be entitled to seek injunctive relief in addition to any other legal remedies. ALTERATIONS: Buyer shall have the right to request that systems be returned to service coverage on a pro -rated basis. Prior systems being returned to service coverage all systems are subject to billable pre -inspection services to be performed by the idos SD&A. The Leidos SD&A's prevailing standard service rates shall be used to calculate the pre -inspection services. SOFTWARE: Unless otherwise -expressly agreed in writing to the contrary, all technical specifications, software, technical ,ormation, source code, drawings, and/or Data provided to Buyer by the Leidos SD&A, or used by the Leidos SD&A in updating, grading or performing repairs to the Buyer's equipment, shall remain the sole property of the Leidos SD&A. Any use of said One Radcliff Road, Tewksbury, MA 01876 Phone: 781-970-1606 SDAServiceContracts(cDLeidos.com 24x7 Customer Service 800-776-3031 leidos data and software shall constitute use under a limited use license only. This License is expressly limited to the functionality of individual items'of Leidos SD&A and/or legacy L3 equipment previously purchased by the Buyer. 7II. EXCLUSIONS: Under this Agreement, contractual coverage shall not apply to any equipment, spare parts, materials, other ancillary equipment or services that are: (a) repaired, moved or modified other than by Leidos SD&A's authorized personnel; (b) ' slubjected to physical, mechanical or electrical abuse, stress, or misuse for any reason such as through negligence, wilful conduct, accident, or vandalism; (c) handled, transported, stored, operated, modified, repaired, moved, installed,returned or maintained in a manner inconsistent with applicable Leidos SD&A instructions, specifications, good working practices or beyond agreed parameters outside normal everyday use; (d) designated on Leidos SD&A's price list or quotation as being provided without warranty (in which case, the said item is provided "as is" and without warranty of any sort); (e) provided with a third -party warranty (in which case said third -party warranty shall be the sole and exclusive warranty applicable thereto); or (f) Slip Rings and Bearings for eXaminer 3DX systems (which are available for purchase by Buyer in the event of a failure by contacting Leidos b&A's call center for price, availability and delivery). No third party agents, regardless of affiliation or former affiliation with Leidos SD&A, retain the rights to perform service actions under this Agreement Also excluded from this Agreement are equipment, spare parts, materials, and other ancillary equipment which have been damaged due to power surges, exposure to the elements of extreme heat, extreme cold, moisture; acts of nature such as rain, sleet, snow, earthquakes, lightning, hurricanes, etc.; erroneous reports by Buyer of failures on the foregoing. ACCESSORIES AND ATTACHMENTS: Service actions performed by Leidos SD&A under this Agreement will not include aintenance or repair of accessories, attachments, machines, or other similar devices not originally supplied or provided by Mos SD&A; painting or refinishing of equipment or providing such painting or refinishing materials; or furnishing supplies, cessories, or other similar devices except as specifically required for equipment repair or maintenance. 9. SPECIAL CANCELLATION: The specific equipment covered by this Agreement shall be serviced as needed and all required I pare parts shall be provided unless stock is no longer available due to end of life issues. Leidos SD&A shall make a best Commercial effort to support this equipment during the contractual period and make provisions for end' of life parts. Should I ervices be required and spare parts are no longer available, Leidos SD&A shall make a best commercial effort to render Buyer's equipment back into operating condition. If Leidos SD&A is unable to bring the up to operating condition, the affected equipment shall then be removed from the remainder of this Agreement and a pro -rated credit for the balance of the present contract term shall be issued. Credits shall be sent out within thirty (30) days of cancellation. Also, the affected equipment shall not be included iIn future contract renewals or during any remaining optional years. A. ASSIGNMENT: Buyer shall not delegate assign, or transfer this Agreement or any of its rights or obligations under this Agreement without the prior written consent of LeidosSD&A which consent shall not be withheld unreasonably. Any purported delegation, assignment, or transfer by Buyer of all or part of this Agreement or of any rights or obligations arising hereunder without the prior written consent of Leidos SD&A shall be void as to Leidos SD8LA's obligations hereunder from the time of such delegation, assignment, or transfer, and shall be considered the basis for immediate termination of this Agreement Leidos SD&A may, without consent from Buyer, assign its rights and/or delegate its obligations hereunder to its parent, subsidiary, affiliate, third party Leidos SD&A approved subcontractor of the services rendered hereunder or successor in interest 11. TAXES: This quotation does not include taxes. Taxes levied against Leidos SD&A as a result of products offered or sold . hereunder and any services rendered in connection therewith, including but not limited to installation or maintenance would be additional cost and shall be reimbursable by Buyer upon submittal of supporting documentation of such costs. 12. BUYER'S TERMS AND CONDITIONS NOT ACCEPTABLE: Any resultant Contract/Purchase Order/Similar Instrument with Buyer's Terms and Conditions other than the terms and conditions contained in this Appendix A are not acceptable to Leidos SDIIA for any purchases under To is Agreement and the submission of such Buyer's Terms and Conditions shall not amend or modify the terms and conditions of this Appendix A, which shall apply to all purchases under this Agreement Estimates are calculated under the Terms and Conditions contained in this Appendix A and pricing would change for compliance with alternative Terms and Conditions of Buyer. 13. DISPUTES, AMENDMENTS, WAIVER & SEVERABILITY. Upon execution, this Agreement is deemed to be entered into in Texas and to be a Texas contract and shall be governed and construed in accordance with the laws of the Texas without reference I o its conflict of laws provisions or the UN Convention for the International Sale of Goods. Buyer and Leidos SD&A specifically agree that any controversy, claim, or action relating to the relationship between the parties, this Agreement, or Products or services purchased or licensed hereunder, shall be brought and tried in Texas. All objections to venue are hereby waived by the Buyer, and Buyer consents to service or process by certified mail or courier service addressed to the Buyer address on the front of the Estimate. Any failure of either party to require performance by the other party of any obligation shall not affect said party's full right to require such performance at any other time. The waiver by any party of any remedy for breach of any provision hereof shall not be taken as a waiver of any remedy with respect to any other breach of such provision or any other provision. One Radcliff Road, Tewksbury, MA 01876 Phone: 781-970-1606 SDAServlceContractstMLeidos.corn 24x7 Customer Service 800-776-3031 "l-" I e i d o s Each provision of this Agreement shall be treated as separate and independent, and the unenforceability of any one provision shall not impair the enforceability of any other. To the extent any provision is held to be excessively broad or unenforceable, it shall be construed by limiting and reducing it to be enforceable to the full extent possible. 14. FORCE MAJEURE. Leidos SD&A shall not be in default, responsible or held liable under this Agreement for any delay in performance or for non-performance caused by circumstances beyond Leidos SD&A's reasonable control, including, without limitation, acts of God, fire, flood, war, government action, terrorism in any form, delays in customs, accident, labor trouble, shortages, epidemic, pandemic, government -imposed travel restrictions, or inability to obtain materials, equipment or transportation from suppliers or subcontractors. Leidos SD&A will notify Buyer promptly of any delay or non-performance excused by this Article and will specify the revised schedule as soon as practicable. In the event of any such delay, there will be no termination and the date of delivery or of performance shall be extended for a period equal to the time lost by reason of the delay. In the event Leidos SD&A is delayed by acts of the Buyer or by prerequisite work by other contractors or suppliers of the Buyer, : Leidos SD&A shall be entitled to an equitable price adjustment in addition to an extension of the time of performance. 15. RELATIONSHIP OF THE PARTIES AND NO THIRD PARTY BENEFICIARY. Neither the making of this Agreement nor the performance of any provision hereunder shall be construed to constitute either party as the agent, employee or legal representative of the other for any purpose, nor shall this Agreement be deemed to establish a joint venture or partnership between the parties or to create any relationship between the parties hereto other than that of independent contractors. Neither party hereto shall have any right or authority to create any obligation, warranty, representation, or responsibility, express or implied, on behalf of the other party nor to bind the other party in any manner whatsoever. No provisions of this Agreement are intended nor shall be interpreted to provide or create any third party beneficiary rights or any other rights of any kind in any other party. i. SUSPENSION AND TERMINATION. Leidos SD&A reserves the right to suspend performance immediately for Buyer's failure make payment under this Agreement Leidos SD&A may terminate this Agreement (a) for convenience upon providing thirty 0) days' prior written notice to Buyer; or (b) upon providing fifteen (15) days' prior written notice to Buyer in the event of (i) iolvency or bankruptcy of Buyer or the termination, dissolution or liquidation (as a matter of law or otherwise) of Buyer; (ii) e filing or commencement by or against Buyer of a petition or proceeding seeking its reorganization, liquidation, dissolution, rangement or winding -up or the composition or readjustment of its debts or other relief under the laws of insolvency or nkruptcy of any country or jurisdiction, or the commencement of any proceeding by any Person seeking the termination, ;solution or liquidation of Buyer, (iii) the merger of Buyer with or into another Person, or any other transaction effecting -a bstantial change in control or ownership of Buyer;- (iv) and Buyer's breach of any other term or condition herein or Leidos r&A determines, in its discretion, that any representation, warranty or certification made or deemed made by Buyer is or was se or misleading as of the time made or provided or will be false or misleading at any time. Upon termination of this ;reement, Buyer shall provide payment in full for (a) all Products and services completed to the date of termination; and (b) idos SD&A's cost of all work in process (including but not limited to materials on order and in inventory, and associated -urination, direct and overhead costs) plus reasonable profit thereon; but no more than the purchase price, and no less than the count deposited therefore. 17. ENTIRE AGREEMENT & MODIFICATIONS. The Quotation and these Terms comprise the complete and exclusive statement c�f the agreement ("Agreement") between Leidos SD&A and Buyer, supersede all other quotations, agreements, understandings, warranties and representations (whether written or oral) between the parties, and may be accepted only in accordance with their terms. Any conflict between the Quotation and these Terms shall be resolved in favor of the Quotation. Any provision of Buyer's purchase order, terms or other documentation which is inconsistent with or in addition to this Agreement is hereby ejected and shall be of no force and effect unless specifically agreed to by Leidos SD&A in the manner set forth herein, excepting only that Buyer's purchase documentation shall be valid for the sole purpose of confirming quantities ordered. This Agreement may be modified only by a subsequent written agreement which purports to do so, which refers specifically here to, and which is ' • signed by duly authorized officers of both parties. ANNUAL EQUIPMENT HARDWARE MAINTENANCE CONTRACT STATEMENT OF WORK One Radcliff Road, Tewksbury, MA 01876 Phone: 781-970-1606 SDAServlceContractst@Leidos.com 24V Customer Service 800-776-3031 Document No. 8100-11 1j Response Time: Leidos Security Detection & Automation Inc, hereinafter referred to as Seller, will provide response as soon as possible to requests for equipment service from Buyers authorized representative. 8-hour Seller response time will be typical in geographical locations where Seller has resident service engineers. 24-hour Seller response time will be typical in geographical locations where Seller does not have resident service engineers. Seller does not warrant that the use of equipment will be uninterrupted or error free. 21 Seller Responsibilities: As applicable to the specific maintenance contract schedule, service actions performed by Seller will exclude all parts and materials. Labor required to perform the annual preventative maintenance will be included. Seller will not perform any modifications to the equipment without Buyer's written approval. Seller will perform all service actions at the equipment site whenever possible and practical. Seller will perform all service actions with the least possible interference or disruption to the orderly conduct of Buyer's normal operations. Upon the completion of service, Seller will leave Buyer's premises 1 in as neat, orderly, and clean condition as existed upon start of services. Seller will be responsible for obtaining all air side passes, work permits, clearances, and required licenses. Seller will be responsible for compliance with all laws, codes, rules, and regulations applicable to services performed under this contract Seller will not transfer or assign its obligations under this contract, either in whole or in part, without the prior written approval of Buyer. Idyver Responsibilities: Buyer will provide adequate facilities for Seller's personnel. The facilities will include adequate workspace, heat, lighting, ventilation, proper electrical current, and earth grounded electrical outlets. The facilities will be located within a reasonable distance from the equipment being serviced and will be provided by Buyer at no cost to Seller. Seller will not be responsible for Buyer's failure to provide prompt access to the equipment or to adequate facilities. Additional Services: Upon agreement between Buyer and Seller, Seller may perform additional services beyond Seller's obligations under this contract Such services may include, but are not limited to, spare parts, materials, any repairs, equipment installation, relocation, and re -installation. All such services, when performed, will be invoiced to Buyer in accordance with Sellers prevailing standard service rate schedule. Service Call Report (SCR): Upon completion of service, Seller's service engineer will submit the SCR to Buyer's authorized representative. The SCR will itemize the service actions performed. Buyer's authorized representative will be provided with a copy of the completed and signed SCR Should Buyer fail to have an authorized representative on site for any reason uponcompletion of Seller's services, the lack of Buyer's authorized representative's signature on the SCR will not be a basis for claiming that unsatisfactory service was provided by Seller. Snare Parts and Materials: All spare parts and materials are specifically excluded from this contract Annual Preventative Maintenance for X-ray Systems: Listed below are the procedures that our technicians perform during the annual contract period. ANNUAL PREVENTATIVE MAINTENANCE FOR X-RAY SYSTEMS VISUAL AND MECHANICAL: • Vacuum system interior and exterior • Inspect conveyor rollers • Inspect condition of conveyor belt and lacing • Adjust conveyor belt tension and tracking • Inspect condition of x-ray sensor dust shields • Inspect for x-ray generator oil leakage • Align and clean optical sense modules • Test indicator lamps for proper operation OPERATIONAL SAFETY: ELECTRONIC: • Adjust x-ray tube voltage and current • Test operator control panel functions • Adjust monitors • Inspect conveyor relays • Adjust power supply voltages • Collimate x-ray beam • Verify x-ray Image quality & resolution RADIATION SAFETY: • InspectAC line cord for damage and test for proper grounding • Measure radiation dose per inspection (annual),test all safety interlocks for proper operation • Inspect finger guards and/or pop -out rollers for damage a Verify conveyor under panels are securely attached • Test emergency stop switches • Measure external radiation emissions (annual) • Test all "x-ray on' indicators for proper operation • Inspect condition of lead curtains • Inspect operator footmat for condition and test for proper operation Payment J Remittance Information One Radcliff Road, Tewksbury, MA 01876 Phone: 781-9704606 SDAServiceContracft0.Leidos.com 24x7 Customer Service 800-776-3031 leidos rurcnase uraer xemn: to Haaress: II eidos Security Detection & Automation,' Inc. One Radcliff Road Tewksbury, MA 01876 �**This address must be listed as the vendor address on your PO. Purchase Orders and other correspondence (EXCLUDING PAYMENTS) should be sent to Tewksbury, MA PLEASE BE SURE TO NOTE INVOICE REMITTANCE INFORMATION ON ALL PAYMENTS For accurate and timely processing of transactions, it is very important that remitters correctly identify the company account number and the applicable routing number. Checks Payments should be mailed to: Leidos, Inc. P.O. Box 223058 Pittsburgh PA 15251-20.58 lor delivery via regular US postal service: ockbox Name: Leidos, Inc. Lockbox Address: P.O. Box 223058 Pittsburgh PA 15251-2058 For ACH & Wire Transfers: Bank Routing Number: 021000089 SWIFT Code: CITIUS33 General Bank Reference Address: Citibank N.A.111 Wall Street New York, NY 10043 Account Number: 30547584 Account Name: Leidos, Inc. For delivery via overnight courier service: Lockbox Name: Leidos, Inc. Lockbox Address: Attn: 223058 500 Ross Street 154-0455 Pittsburgh Pa 15262-0001 F.I.D. Number: 04-3054475 DUNS Number: 11-275-3194 CAGE CODE: 1VGC6 One Radcliff Road, Tewksbury, MA 01876 Phone: 781-970-1606 SDAServiceContracts(all-eidos.com 24V Customer Service 800.776-3031 BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Road and Bridge NUMBER: CC2024 Reliance Ranch Subd- Vacating Plat DE OF COURT MEETING: 1/30/2024 ITEM: Approval of the Vacating Plat of Reliance Ranch Subdivision Block 1 Lot 5 and 6 being a replat of. Reliance Ranch Block 1 Lot 5R, 7.95 Acres; Brazos County, Texas. Site is located in Precinct 2. TO: Commissioners Court FROM: _ DIATE: Karen Tyler 01/23/2024 FISCAL IMPACT: False BUDGETED: False DIOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tvue Plat Vacating -Application 01-02-2024.pdf Application for development Backup Material Reliance_Ranch-Vacating- Plat Backup Material APPRO 7; Duane Peters bate !County Judge Brazos County Road & Bridge Office 2617 SH 21 West Bryan, TX 77803 Telephone: (979) 822-2127 Fax: (979 775-0456 Email: Plats(Mbrazoscountvtx.clov PLAT APPLICATION SUE3JECT,P.ROPERTY INFORMATION APPLICATION DATE ':01/O2/24 RESUBMITTAL: ❑ YES a NO PROJECT / SUBDIVISION NAME: Reliance Ranch Vacating Plat PROJECT ADDRESS OR LOCATION: 10792 ForSthoff Road LEGAL DESCRIPTION: Reliance Ranch, Block 1, Lot 5R, Acres 7.95 IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS: NUMBER OF LOTS: 1 TOTAL ACREAGE 7.95 JURISDICTION: ❑ CITY LIMITS ❑ ETJ a OUTSIDE ALL CITY LIMITS AND ETJs Notification of Application completeness will be given within 10 days of Application date. All Incomplete PP P 9 Y APP p Applications will be rejected. This Application shall expire five (5) years from the Application date of the project. ❑ MASTER PLAN ❑ SIMPLIFIED PLAT ❑ PRELIMINARY PLAN ❑ FINAL PLAT ❑ AMENDING PLAT ❑ REPLAT ❑ RESIDENTIAL I ❑ MANUFACTURED HOME I ❑ COMMERCIAL RENTAL COMMUNITY I S OTHER (Please explain): Vacating Plat I IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES a NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions. greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES R NO I fi ON COUNTY ENGINEER ❑ ADOBE (.pdf file) ❑ AutoCAD (.dwg file) (Email To: plats@brazoscountytx.gov) 911 ADDRESSING 0 ADOBE (.pdf file) 11 AutoCAD (.dwg file) (Email To: ais(a)brazoscountytx.govl ,?�....::>I+.. A3's�.rr.: a:>t,�,:.......-, n,�: _, .-:4'�._ r¢n w".i3'�'`'s?..:{yckkj%',.f'. t�.-'i�t_ i P�i}tT,�. _kt.. .s%'`2>�iL �S�.,._izf'Cr'•d_� - ��-�:; FIRM NAME: Same as owner CONTACT: ADDRESS: CITY: STATE: ZIP: PHONE: FAX EMAIL: FIRM NAME: CONTACT: Kerry Miller & Megan Henley ADDRESS:4732 Tiffany Park Circle CITY: Bryan STATE:Texas ZIP: 77802 PHONE: 979-219-3825 FAX EMAIL: meganm101089@hotmail.com fSURVEYORfNFORMA'F'ION u�wY � ���� ,i .,c.-�cx-���� {ate �z..iir i,- �`i ''c1 c� c• �,. �,�s}+�-3 �,a; FIRM NAME: Kerr Surveying, LLC CONTACT: Nathan Kerr ADDRESS:409 N. Texas Ave CITY: Bryan STATE: TX ZIP: 77803 PHONE: 979-268-3195 FAX: EMAIL: nathan@kerrsurveying.net FIRM NAME: CONTACT: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: EMAIL: By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant is an organization or business entity, that authorization has been granted to represent the Owner, organization or business in this Application. I certify that the preceding information is complete and accurate, and it is understood that I agree to the Development/Subdivision of this property. SIGNATURE: , PRINTEDNAME:Kerry Miller DATE: SIGNATURE:AIM In H N.QA PRINTED NAME: Megan Henley DATE: IQ/ Q7-9 By signing this form, t Owner of the props authorizes Brazos County to begin proceedings in accordance with the process for this type of Application indicated o page one of this Appli on. The Owner further acknowledges that submission of an Application does not in any way obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation. MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150 + $10 per lot FINAL PLAT: $200 + $20 per lot AMENDING PLAT: $100 REPLAT: $200 I RECEIPT BY BRAZOS COUNTY• Only) DATE APPLICATION RECEIVED: / / DATE APPLICATION RECEIVED / REJECTED: / / SIGNATURE: SIGNATURE: IReceipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process. lication Check List: lies of finished plat with corrections (if any): ❑ Three (3) hard copies to Brazos County ❑ One (1) .pdf copy to Brazos County ❑ One (1) .dwg copy to Brazos County ❑ One (1) hard copy to Brazos County Health District ❑ One (1) hard copy to Brazos County 911 ❑ One (1) hard copy to local Water District or Company Dtters of approval (to be sent by the approving institution directly to Brazos County Engineering): ❑ Letter from Brazos County Health District - For On -site sewage evaluation. ❑ Letter from Brazos County 911 - For Road names. ❑ Letter from Water District or Company. -Stating water availability, etc. property is within an Extraterritorial Jurisdiction (ETJ) of a City: ❑ Approval notification from appropriate City. :)plicant attests that they have signed this Application in the capacity designated, if any, and further attests at they have read document and the statement contained herein and any attached are true and factual. All Dplicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that is Application is not finished or dated until all documents listed above are filed at the Brazos County igineering Office and all applicable blanks are filled in the Application above. ORIGINAL PLAT (17741187) FINAL PI AT - - 8 4r ffi 41' E S113t1 _ 1 1 .��'Y- ,»t• ^I; � - J - � it � -- ire, mul® I. I�1 amn 1� Im sn � t -- ' I _ - 1 r___ __.J14T1.'E8'r 1 - I �R �•I , i R jl �R 2� I �_— __ -- _-___-J L--- _ [ - 1 m ----------' - __-' h� T___ _______ ___ r____ __-._____-_-_1 _1/4r 18'78r ]SG47_ � ry+..w r R .sK s a m rwv w mm >w mm m ; _mr M 4x rpTaw wNm+w rmr s+m rt• era a m Rab Y �ma.l wm wrmrv�w�m awo% �b �� Y mw arRO' NY M trwb M m+ nr:m, m m �sw m m�bsmr�• srx� om mme N I�Y� � wee ti � fYrt�t Im[ �.I wt�m:>s el M. 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IRRxIQ n WM ra, w In o°�Dolrw� � �w Rove -mw .>m- rDl.m emus M Rwm cmo m D.n Iar R .w M rxsr c*nrw n (w Iwyn Isuca °�`wo�RVDIM mmB°Yv1n -lim�m .wvimm Y°ni Inmr:'s+ i;i •vT Im iml t° m : j°axu"a+ mml° Iw6n' n \w Im > +s Ior a owl v m'D°°".ml w a,�.l.rn � .m- r:°°9aum1O1mmD m e1O1i, mwa v ua Inl'.,wmn a >ue rIn m • In unl M°�rox. Ie�m:Ws�ulmi�r°01ur°s••s' In :an :oa m m a m .r Iry . x Rwa w >nu rm m rRleArm d M rsrm IRapu im, IxRiu w wwumm R\Qo ar M m•9 1\�4 —a- Lw4 ®riWM tl [Slilw®® 1>atl P> 06[MIW I6sE M IIRx �RUO WDN flwl ID1D II-.wR ass Rwurol a turwf.- mDur[} ot,rale-Imr we cRo nnlm m Deus sluerlx oaurca os, Vicinity Map !Fill t I N.T.J I General Notes: a�mD tl•tlmu-E.:: � rne�m ••. I i � f�+o Y+m Ywx m� tale aM® e•b +\v+s �N� 1�>•� tOI�mYIr :.L> c�mcit ] �D� �w� rwsV W e�•.I. (�1 \msw•'.mm ,•Ri a..um:R um minim b w a.n 4 ED w «R� Iwr.4®•ew . w.l�R mbwmm� ®�N a.N � el �. m,••�Wat.a�•��•Y lor•W wfm m.1m m N i +m+mr m luR� �piu WD 1� Iw (a bn ua n. au �U1 b=a trm rqr + �bMY WW 1v1 iLli. b• \I+Im W f.nbpY �. mml+l I•mylm�il•Iaw H�•RYIIm I. W R16 rrmelmlR VACATING PLAT Reliance Ranch Block 1, Lots 5--6 l4ingD ltcp6r n/ Nrtiarxr Rsrrk lnrSR-'Itf,EC 1✓/m mv, Pw Itt, tlrsnaC nry Yeca+ lamcmry 9t'J v�14�e�9 u`�,.R rtirw w tu• u��i�e�.rr nr+R rrT.s,r rN.>wpe rxx:.lrxu;ueY rn.iv.nr BRAZOS COUNTY BRYAN, TEXAS RTMENT: Road and Bridge NUMBER: CC2024 Raymond Subdivision Final Plat OF COURT MEETING: 1/30/2024 XTE: SCAL IMPACT: JDGETED: DLLAR AMOUNT: TTACHMENTS: lie Name at Appfication_1-23-2024 - taymond_Holdings LLC.pdf aymond_Subdivision- FP_012424.pdf 3ymond Subd- smoval_ from_ETJ_Confirmation.docx etifon for ETJ Release-- Zavmnnd Hnldinns - 909311A0_ndf Requestfor approval of the Final Plat of Raymond Subdivision Block 1 Lot 1 Being 5.569 Acres; John H. Jones League, A-26; Brazos. County, Texas. Per Senate Bill 2038, a copy of the petition to remove property from City of College Station Extraterritorial Jurisdiction (ETJ) and confirmation thereof are attached. Site is located in Precinct 4. Commissioners Court Karen Tyler 01/23/2024 False False $0.00 Descri tp ip Tvne Application for Development Backup Material Plat Backup Material College Station ETJ Removal Confirmation Backup Material SB 2038 - ETJ Opt Out Petition Backup Material APPRO 3C7 Du a Peters bate County Judge Brazos County Road & Bridge Office 2617 SH 21 West Bryan, TX 77803 Telephone: (979) 822-2127 Fax: (979 775-0456 Email: plats .brazoscountytx.gov PLAT APPLICATION APPLICATION SUBJECT PROPERTY . - • DATE ': 01 /23/2024 RESUBMITTAL: ❑ YES ® NO PROJECT / SUBDIVISION NAME: Raymond Subdivision PROJECT ADDRESS OR LOCATION: 8693 JONES RD LEGAL DESCRIPTION: A002600, JOHN H JONES (OCL), TRACT 83, 5.567 ACRES IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS: NUMBER OF LOTS:1 TOTAL ACREAGE 5.567 JURISDICTION: ❑ CITY LIMITS ❑ ETJ ® OUTSIDE ALL CITY LIMITS AND ETJs ' NI tification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected. This Application shall expire five (5) years from the Application date of the project. TYPE OF • ❑ MASTER PLAN ❑ SIMPLIFIED PLAT ❑ PRELIMINARY PLAN MI FINAL PLAT ❑ AMENDING PLAT ❑ REPLAT APPLICATION PURPOSE ❑RESIDENTIAL ElMANUFACTURED HOME 0 COMMERCIAL RENTAL COMMUNITY ❑ OTHER (Please explain): I FLOODPLAIN IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES ® NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ENGINEER ❑ ADOBE (.pdf file) ❑ AutoCAD (.dwg file) 911 ADDRESSING I ❑ ADOBE (.pdf file) ❑ AutoCAD (.dwg file) ❑ YES ® NO (Email To: (Email To: gis(&brazoscountvtx.aov) APPLICANT INFORMATION �•+ nv Sala.. FIRM I NAME: Same as Owner CONTACT: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: EMAIL: I PROPERTY OWNER INFORMATION.'' I FIRM NAME: Raymond Holdings LLC CONTACT: Mahendimohmad Charolia ADDRESS:5307 JUPITER HILLS CT cIT1': College Station STATE: TX ZIP: 77845 PHONE: 979-393-8407 / (979) 575-2241 FAX: EMAIL: ncharolia04@gmail.com / mahendicharolia@gmail.com ENGINEER 'INFORM ATIONr I FIRM NAME: J4 Engineering I CONTACT: Glenn Jones ADDRESS: P.O Box 5192 CITiY: Bryan STATE: TX ZIP: 77805 PHONE: 979-739-0567 FAX: EMXIL:gjones@j4engineering.com / Bgomez@j4engineering.com I SU�VEYOR INFORMATION FIRM NAME: Kerr Surveying,LLC CONTACT: Nathan Kerr ADORESS:409 N. Texas Ave CITiY: Bryan STATE: TX ZIP: 77803 PHONE: 979-268-3195 FAX: EMAIL: nathan@kerrsurveying.net OT#ER INFORMATION' FIRM NAME: CONTACT: ADDRESS: CITIY: STATE: ZIP: PHONE: I FAX: EMAIL: By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant is an organization or business entity, that authorization has ibeen granted to represent the Owner, organization or business in this Application. I certify that the preceding information is complete and it is understood that I agree to the Development/Subdivision of this accurate, and property. SIGNATURE: PRINTED NAME: Mahendlmohmad Charolla DATE: 1 /23/2024 SIGNATURE: I PRINTED NAME: DATE: By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate the I County to approve the Application and that although County staff may make certain recommendations regarding this Application, the Corumissionees Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation. PLAN: No charge SIMPLIFIED PLAT: $100 1 PRELIMINARY PLAN: $150 + $10 per lot FINAL PLAT: $200 + $20 per lot I AMENDING PLAT: $100 I REPLAT: $200 11 APPLICATION RECEIVED: SIGNATURE: DATE APPLICATION RECEIVED / REJECTED: SIGNATURE: Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process. Ap If p that this Enq n Check List: of finished plat with corrections (if any): Three (3) hard copies to Brazos County One (1) .pdf copy to Brazos County One (1) .dwg copy to Brazos County One (1) hard copy to Brazos County Health District One (1) hard copy to Brazos County 911 One (1) hard copy to local Water District or Company of approval (to be sent by the approving institution directly to Brazos County Engineering): Letter from Brazos County Health District - For On -site sewage evaluation. Letter from Brazos County 911 - For Road names. Letter from Water District or Company. - Stating water availability, etc. is within an Extraterritorial Jurisdiction (ETJ) of a City: Approval notification from appropriate City. attests that they have signed this Application in the capacity designated, if any, and further attests have read document and the statement contained herein and any attached are true and factual. All s are encouraged to review the County Regulations prior to any plat submittal. It is understood that ication is not finished or dated until all documents listed above are filed at the Brazos County ng Office and all applicable blanks are filled in the Application above. I 1aa+�'cr I I I 1 I I I 9 I I Ilfatlu fql strata I ' °�� i _ u31lD l pAMES III I II,o M3M � I llwp(IrA areal a I I �I pY L I� Jill l I I 4 �I e II I I P I'I — — — .m la♦a N ISCE I�d7 61' E 520.15 _ _ •y I n I � � ' � va Im lar�• I eaNar I, �9y�� � �/ ►' 'wLwt 1. tar r- �, - _ - I:� �if'�y-•rye I� �� II^ t avA. �tr/ n .. ..• Ii• � e tear � •mrv.rPY au I l •a {C ffr aY_E_Ea � Ira♦i �A� R NOT RAMRWa SWrZERP "AWY � y = p 1 nPR�ua Pest. i rates ^an • I,n a a+m le:/Ir arsr 011 0 rN1D MOI[a Of5L1®IrM W Saaa lta[ la♦CY Alai K JDIm IfAGVe LIMY. IpSiali 21 aaata MIa/1T. tpaa iMD roles OOCvoI P am •Vla r ea OY a I!•oR Lar- lacr) r a•fma� . 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W wa. aa.•v n..♦ m.aat tt� a'aa .rya �• �� p a�a�p dW aW1•a Wa1.b 4 rba� Ov �a rw_✓ 4 W Yma ra r air o4.a w Tvu •i+� W PwaO r rdYs ^��1�• b rrrrwl M Y M .♦ar o • Na raao_6�T• ®l Y • � apes � W � W •rWr rpWlO'Y •P pmm W +Y males rq.a.♦ y 1asN4 m^�I m r r �♦ a W tw- s te°�o-t.I _.a.• m r rrl+b am ..mr a. )nw ybero .a Natlr r i ar�`rer mi aar�t v� mrn r W • wee rrmw.w I+_.a �>'ara ..) � •• m•.r.w om o.w araobPh�Y.r. t� 'ram r� �rra Wit. v�+wv r.Ya ..� aa. alA rrr a A P_r. wIr roe_ d Ir ♦ WaWa alrY WMN _..r. br tab I� '� �+'RYi• PeYnU u. ma M W tar r rry asrr m lobo Yl IY.Y �� �r+r�. Wre•Ket tlit rim IJ 4 I�eb plan 11® mVa u. Final Plat Raymond Subdivision lu.0 f, f.x f !llal.t-sau .Y.,r. Vidua• /.YiL( P{K liYO%RBCT /hones Cavory. T J aaln_YtV YI�...La , V �uR'-e4GiiQ llu plM1m!Irl �74 ffC Irin �I�N Ma rl).vll Iwxf:wr. espy l/rtl lafY•✓=YInV , From: Michael Ostrowski <mostrowski@cstx.gov> Sent: Friday, January 19, 2024 8:32 AM To: Glenn Jones <giones@i4engineerine.com> Cc: Tanya D. Smith <tdsmith@cstx.gov>; Anthony Armstrong <aarmstrong@cstx.gov>; Julie Svetlik <isvetlik@cstx.gov> Subject: RE: Removal from ETJ Dear Mr. Jones: We are in receipt of the petition, dated November 30, 2023, requesting the release of properties from the City of College Station's Extraterritorial Jurisdiction. This is to notify you that as of January 15, 2024, the following property is hereby released by operation of law: Address: 5688 Raymond Stotzer Parkway Property 1D: 446160 Acreage: 5.569 If you should have any questions, please do not hesitate to contact me. Thank you, Michael Ostrowski, CEcD, AICP I Director Planning and Development Services City of College Station I cstx. ov P.O. Box 9960 1 College Station, TX 77842 mostrowski@cstx.gov 979.764.3742 (*. 40�F� . CITY' Car- C( .[ c S' =aNkiT Home ofTrawA6M UnInnie Aw POBOX5197 PE, BrYO1, 4#017$Q5 7 P 79r73 . nQ5071 . . . ...... . ... w z City s eerdtary -.I;C- it.,y e C, dlldgo.Statloi� Texas 77840. RBs Petit kqrwome; fr0iii Gfty -A-T),: tVis. Smith; On bqlw qf`myclient, ..'4YMPQCHoldings, C,/'M APO and a has u­AkikWhAft JOh4 M. Jon6sarilt Is he: b_WikOr: 0 5 Acre T aue_` urvlOy.l Abstract t2j, m, acqqro w.1 ity-bfCOR 6gd. Sta R, Said'. 'Rid" is*--'-fu ii City Ocip _4dliet (F y dh _p p EAlbX-.:atta'chW­ I h�rctoad, �ontainlqg, a ceitifed'suMeyl vklthe properly ty vidi a !-b jwforniwolt di 1"b" d' 't-l" " "if co rlift %at.97-9- acc. d....p. case, o no; tesi. mAw . nW a .9 Vroorty"... 0", Pat DOB::; L 7 hdm la Topqrly.0 A, DateSiped? DOB.." 7 RMa-diltin"g'Add r S*`(;fbf--b6*_-p 54.07 74pliforl Ils tbuft- _&7 TX13 MCO FIELD. NOTES- DESCRIPTION OF 5.569 ACRE TRACT JOHN H.1 JONES LEAGUE SURVEY, AB5TRA.ET 26 BRAzOgx0my, MECCAS 1 S A FIELONOTES-DESERIPTION OFS.569 ACRES jNHE JOHN H' . JONESHAGUE SURVEY, AB.TRAE . . T-96.,114BRAZOS 'COUNTY, TUAS, BEING ALL OF ASALL.E05.567. ACRE TRACT OF LAND; -CONVEYED TORAYMOND HOLDINGS, Lit IN; Afftumt.189 OF -THE jC RECORDS OF BRAZOS'EOUKTY TEW (OF Q);.SAI)'5.569 ..56,,PAGE148OF UBL RB I ACRES BEING MORE PARTICULARLY DESCRIBED BY METES. AND BOUNDS. AS FOLLOWS: BEGINNING- afal/2.inth, iron rod'found'on the northwest fine of RaymOnd Sfolzer Parkway (variable -width right= of -:way; pei I T . X00T . right-of-way ptansad.d4464/185 OPRKT), for-lbe east -carnet '.of'Aggjjeland Butirfe.ssPark, (phase 2-retothd in,Volume .18152,.P..age-264*(OPRB Co and being the south cornerof 'said 5 a c res and the, '11 1 south-cornerhereot: AN I I THEMCF,.w ith the common line of said Aggiielland-Business Park, Phase 2 and -said .­5:50 aqe% 11,47112T 45" W. for a. distance of 411.5.2 feet to 1/9 inch iron rad found af-an angle -Ooinfin'th*t southeast line. of - the .'earnaiader -of atallW 119004 acre tradof land conveyed -to-Martha Ann Williamsln Volume 446.4i, Page 105" OPRBCT,),.f.or the north-comerof, said .9A gieland' usifie s Park,.Phose 2,andbeing the east Corner of Said 5.567 adesand the east !cdtn5rh'ertof; %Ntt.,-� with if h the. common: me of said remainder of'35.8.0.04acres 'and said. 5.5.67 acre, N 41q &: 51" t, for a, distance of 520.15'feet -to a.5/8 inch iron,,rod.vidh a plastic cap stamped VACHEta. RUCH.1 �fdund..On"ih6.'sbafhwosf line of the .rew .0ind-o0f..;kCa''11ed15 acre:tractof land tonvey8d46-Vitki Hiestand Weir. in. Volume 13159, Page 68 '(0PASQ),:'for the east -corner" of said. remainder of 35-3004 acres and 1. -being the nQft ofs6i 5,*667 acre north _tdand'the north comer.: hereofr'firom u+hi�l'City. ofCallege:.5fiation Nioiiument hears N>"GU' 34' ©8" (:,, a distance :of 4,613516ek common 11 f -' remaind8r.-df mon line o said 15-acres and Said 5.567 acres,5464 0.6'310 Es or a,di tance -of 471.8.4.feet to. a T121rich 7 `iron. rod found an the northwest line: of. kagmond Statzet Parkway, for the -South corner of said te'Winder of:.15 actes,afid. being th'etast corner of said 5.567.acres and the east corner hereof, .11pa g.a. ......... ... ....... .. TRACT 2 THENCE„ With the common line of Raymond Stotzer Parkway and said'5..567 acres, 5 41° 32' 51D W fora distance of 509.004eet to the POINT OF BEGINNING hereof and containing°5:559 acres, more.or less. Surveyed n the ground January 2023 under- my supervision..5ee,� lat prepared January_ 2023 for other information. The bearing basis for this.surveg is based on the Texas State Plane Coordinate 5gstem of'1983 (NAD83}; Central Zone, tirid North-a5 established from GP5 observation using the Leica Smartnet NAD83 (NA2011) Epoch 2010 Multi -year CORS'Solution 2'(MYCS2)..Distances described Herein are surface-distance5. To obtain grid distances (not grid areas) divide. by .a combined scale factor of 1.00010578745203 (calculated using GEDID128). Reference dravuing: 2210544ITLE-S. Revised 01/31/2023i Added a City of Colleg6Statinn monument I W23 Michael Kone% J Registered Professional Land Surveyor No: 6531 9Uk1%EY1NC Kerr Surveying, LLC 1409'N. Texas.Ave.-Bryan, TX 77803 Mice: (979);2683195 I Web: www kerrlandsuweuing.corim .Surveyslkprrsurueying:net i T8PEL5 RM No: i0018500 a rpa9 . 224054-72 M ia.dom OXIMS anwan" CrAmom WROMMIAM Dam sum DMCFMXarmor '.1. ram wuplis uflktt,= ifePmnn CM01,11"am F",MM%Wmq ttantm 'm lummm msoumliffflsl� "EMRMIASTUASOMAPIAO—SrAmumm wimm 04 Dommim mumutoa =we raw m tme u WASIMMMOR To M? WS kffll-,W W..W UWA =.M 9i, H WAWA MAIN= MT.NMZ. 13 ill viumv- 112AM119 m EF.M.-R-72. .13-AMAMMOM Fwm tamIMAUS t11M wm"xfwmf� . WVMtMuV=TQMZW2FA.AR At vmm 'MIn All VWM=K MWE Im I op=q Am i—s vas AM a S." . AM DAMmn MVJ Ag 1W DOW MO MMR W W.? 0 OMM TAU OWANY Of ARM 11". EF M SVAK Al. asr 111=0414tm Mus 115ru) m S� A AU • A, WA (M..%= , A" "Say xv ma W.'" MAL ommumastwSMAWSWIM wmw�wtowts .7z wm A.Umpumput AMMUM mw"w RI-3 WIM CFA umhot emMmq?w w M (ML12037M3DG0EG4A,MFCPARAEMMGEMjLED 3 S5BMW AERES1HAM a HVO1UM9A4SAMES5OPRBC (—mANDAWWQY. * :"VA w*ryjrwtmwA 'w,MA I&OFMIA, OnAummumc wn"m 0 22 Atat4 MV tMMUSMUIPPAU. poom WtAtWt—AttltoRIfIgh At —ad, Amm k..Iw Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 01/23/2024 REQUESTOR 3822 EP LLC ADDRESS 3903 TAMARACK TRL AUSTIN TX 78727 OWNER NAME 3822 EP LLC; PROP ID# 375547 REFUND AMOUNT $ 90.00 REQUESTOR JAMES OR HELEN CARTER ADDRESS 2129 LUCY LN MISSOURI CITY TX 77489 OWNER NAME LINDA THOMPSON PROP ID# 28358 REFUND AMOUNT 42.50 REQUESTOR ROBERTO R & SYLVIA HERNANDEZ ADDRESS 2205 BASTROP CIR BRYAN TX 77808 OWNER NAME HERNANDEZ ROBERTO R & SYLVIA PROP ID# 96754 REFUND AMOUNT $20.00 REQUESTOR TIMIOS INC ADDRESS 2301 W PLANO PKWY STE 215 PLANO TX 75075 OWNER NAME MICHAEL & TERI TAYLOR PROP ID# • 98803 REFUND AMOUNT $1072.25 REQUESTOR DHI TITLE AGENCY ADDRESS 3515 SW *HK DODGEN LOOP TEMPLE TX 76502 OWNER NAME TDG MANAGEMENT PROP ID# 11084 REFUND AMOUNT $ 368.27 REQUESTOR FIFTH THIRD BANK NA DBA CURRENCY PROCESSING SOLUTIONS ' ADDRESS 38 FOUNTAINSQUARE PLAZA 1090 HM CINCINNATI OH 45263 OWNER NAME FIFTH THIRD BANK NA DBA CURRENCY PROCESSING SOLUTIONS PROP ID# 391097 REFUND AMOUNT $21.00 REQUESTOR CAROLE RIGGS ADDRESS 19107 SYCAMORE PARK CT HOUSTON TX 77094 OWNER NAME CAROLE RIGGS PROP ID# 42946 REFUND AMOUNT $30.00 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME -AND ADDRESS 3822 EP LLC 3903 TAMARACK TRL AUSTIN TX 78727-2929 PROPERTY DESCRIPTION Legal: SUMMIT CROSSING PH 2A, BLOCK 3, LOT 17 Address: 3822 ESTES PARK , Account # 375547 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2023 Taxpayees reason for refund: OP -Overpayment REFUND TO: 3822 EP LLC 3903 TAMARACK TRL AUSTIN TX 78727-2929 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 12/20/2023 $5326.79 $90.00 Sign below and return form to the Brazos County Tax Office. "I hereb apply the refund ofChe above -described taxes and certify that the information on this form is true and correct." 3S US I so23 S�gnature'�j�Qb��� a . S,�ftrRR�tt,� AR,[,ri� Date y�L 2. bS(o � 3`�So iier,�i 1+xto c,,+44JJ11 Phone # Email Address 46/ If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DEMMINATION Th ntaxnd is [ Approv I ] Disapproved 3o Authorized, Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 1212012023 08:59AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID EP LLC TAMARACK TRL IN, TX 78727-2929 j' Receipt 3291957 _ bate. Posted 12/2012023 Payment -Type P Payment Code Over/Refund totaTPaid- __ • a� $6,326.79 Property ID Geo Legal Acres _ —� Owner Name -and Address 37554 I 589530-0203-0170 : 0.0000 22 , 38EP LLC _—_ — 3903 TAMARACK TRL Legal Description _ —�� AUSTIN, TX 78727-2929 SUMMIT CROSSING PH 2A, BLOCK 3, LOT 17 L _Sites+ --- - ---�----`____ --- DBA'Name 3822 ESTES PARK •, Entity I Year Rate Taxable Value 5tmt# Void 'Orig'lnalTair DIscnts p'P81'`AttFeesOvierageAmountPd Z REFUND ENTITY 2023 0.00000 0 148540 N 90.00 0.00 0.00 0.00 0.00 90.00 BRAZOSCOUNTY 2023 0.40970 279.745 412 N 1,146.12 0.00 0.00 0.00 0.00 1,146.12 CITY OF LOLL STAT. I 2023 0.51309 279,745 412 N 1,435.33 0.00 0.00 0.00 0.00 1,435.33 BRYAN ISD 2023 0.94920 279,745 412 N 2.655.34 0.00 0.00 0.00 0.00 2.655.34 6,326.79 Balance Due As Of 12/2012023: -90.00 Operator Tender Details _ _ _ _ _ Descriptlori _�'+_ _ _ __ Amount, Check 1039 - V 5326.79 532639 7093 LM 5,326.79 Page :1 I Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code TmAau,.Iw- APPLICATION POR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS THOMPSON LINDA SUE 911 W 18TH ST BRYAN TX 17803-1687 PROPERTY DESCRIPTION Legal: HAMMOND, BLOCK 1, LOT 24 Address: 911 W 18TH ST , Account # 28358 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUtJD _ _ _ . - _ 2023 _ Taxpayees reason for refund: OP -Overpayment REFUND TO: CARTER JAMES CARTER HELEN 2129 LUCY LN MISSOURI CITY, TX 77489 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 12/19/2023 _ $42.50 $42.50 Sign below and return form to the Brazos County Tax Office. "I here y apply for t e �nd of the above -described taxes and certify that the information on this form is true and correct." 61_9 _ AV Si nature �� �, if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DE E MINATION The Z7)� j Approved j Disapproved �t�ola- Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 12/19/2023 0B:51AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID IBY: Z ARTER JAMES OTIS IELEN THOMPSON CARTER 129 LUCY LN IISSOURI CITY, TX 77489-6083 - Re_celptNumber 3291366 Date Posled -' : , me72J19/2023 Pay.rin 2.:.,.. P P•ayinent'Ccde Over/Refund Total Pald $42.50 Propeity+lD • Goo Legal Acres ` :Owner Narrie'and Address 28358 310000-0001-0240 0.0000 THOMPSON L1NDA SUE 1. _ - . _ _ _ _ -- - - - 911 W 18TH ST i Legal Description BRYAN, TX 77803-1687 WNIOND, BLOCK_ 1, LOT 24 _ Situsi• • � 06 Name _ 911 Wj18TH 0 , Year Rate Taxable Value Stmf # -Vold Ori'glnal Tax .Discnts P&I Att Fees 'Overage Amount Pd ENTITY 2623 0,00000 0 148520 N 42.50 0.00 0.00 0.00 0.00 42:50 42.50 Balance Due As Of 1211912023: -42.50 Tender Details Descriptlon Amount Check 1702 42.50 42.50 Batch 49015(12192023—LE) Page: i Receipt Issued In Accordance with Sectlon 31.075 of the Texas Property Tax Code : ' Total,Fald 42.50 TmvftlxW.0c APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS HERNANDEZ ROBERTO R & SYLVIA 2205 BASTROP CIR BRYAN TX 77808-2216 PROPERTY DESCRIPTION Legal: AUSTIN'S COLONY PH 2, BLOCK 2, LOT 6 Address: 2205 BASTROP CIR , Account # 96754 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2023 Taxpayer's reason for refund: OP -Overpayment REFUND TO: HERNANDEZ ROBERTO R & SYLVIA 2205 BASTROP CIR BRYAN TX 77808-2216 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 12/19/2023 $3047.47 $20.00 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form Is true and correct." Sigriatu e o Phone # a3 ate Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DE'TEER TION The t x re (v, App ved Disa roved o ar r Authorize icer Signature Date r T Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 01/23/202410:39AM KRISYEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: ,NANDEZ ROBERTO R &.SYLVIA i BASTROP CIR AN, TX 77808-2216 `Receijfhumber__ 3291426 Date Posted — ; _- _ 12/19/2 3 Payment Type Payment Code, _ _OvedRefund Total Pald $3,047A71 Property ID_ Goo _ _ _ _ Legal Acres_ _ Owner Name and Address_ — 96754 :118500-0202-0060 r - 0.0000 ; FiERNANDEZ ROBERTO R & SYLVIA - — - - "Le al Descri tion. 2205 BASTROP CIR g P BRYAN, TX 77808-2216 AUSTIN'S COLONY PH 2, BLOCK 2, LOT 6 Sifus :.s;_=. - DBA Name _. - - - - - 2205 B� STROP CIR , _.. -- ' r Entity l ; .. Year Rate *_Taxabl_e Valu_ a Stmt #__— Void --- -- - 1 Origi_n_al Tax Disc_ nts - ------ — _ P81 .A_ f_t Fees - -- Overage Amount - _. Z REFUND ENTITY 2023 - l).00000 - 0 148523 N 20:00 0.00 6.06 0.00 .00 0.00 20.00 BRAZOSICOUNTY 2023 0.40970 219,197 59745 N 720.52 0.00 0.00 0.00 0.00 720.52 CITY OF BRYAN 2023 0.62400 279,197 59745 N 1,313.91 0.00 0.00 0.00 0.00 1,313.91 BRYAN ISD 2023 0.94920 184,197 59745 N 993.04 0.00 0.00 0.00 0.00 993.04 3,047.47 Balance Due As Of 1211912023: -20.00 Tender_ _ Details _ : _ _ _ Desc_ ription__ " Check 1550 _Amount. 3047.47 3047.47 I 0 erator_ Batch _ Total Paid. lemerson_ 49015 (12192023 Lr:) 3,047.47 Page: I Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS TAYLOR MICHAEL R & TERI MICHEEE 1526 STRASBURG CIR COLLEGE STATION TX 77845-4012 PROPERTY DESCRIPTION Legal: SHENANDOAH PH 3,. BLOCK 20, LOT 8. Address: 1526 STRASBURG CIR , Account# 98803 TAX PAYMENT INFORMATION Name of Taxing. Unit Tax Year of Refund ZREFUND 2023 Taxpayer's reason for refund: OP -Overpayment REFUND TO: TIMIOS INC 2301 WEST PLANO PARKWAY SUITE 215 PLANO, TX 75075- Collecting Taxfor. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 11/20/2023 $4SliZ.E~7 $1072.25 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the Information on this form is true and correct." Vgnature Date E3/16- i1,11-1-oS. Cyr, Phone # Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.20. TAX REFUND DETERMINATION T �taxd s ' [ Vpp toed ] Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date /1120/2023 01:08PM I- — -- - - - -- - -- KRIS EEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: IMIOS INC K PROPERTY ESCROW ACCOUNT 301 WEST PLANO PARKWAY UITE 215 LANO, TX 75075 :_Receipt Number r 3276441 'ffW o9ted {- ' II2012023 Payment Type ;P Payment Code, I Over/Refund Total Patd _ _•_ _ $4,810_67 Property ID - Geo L_e%a l Acres _ , Owner Name and _Address 98803 569500-0320-0080 , 0.0000 _ TAYLOR MICHAEL R & TERI MICHELE Legal�Descrip'tionCOLLEGESTATION, ITX 77846 4012 SHENANDOAH PH 3BLOCK 20, LOT 8 Situs I _ . ____ DBA Name _ -- __ — — _ ___ , 1528STRASBURG CIA , Entity Year Rate _ Taxable Value Stmt# �Vol_d_ _ O_riginal.Tax _Di'scnts _ �P81'-_AttF_ees - -- Ov_e_rageA_mount.Pd" Z REFUND ENTITY 2023 0.00000 0 i48423 N 1,07iifi 0.00 0.00 0.00 0.00 1,072.25 BRAZOSICOUNTY 2023 0.40970 253,394 129101 N 1.038.16 0.00 0.00 0.06 0.00 1,038.16 CITY OF COLL. STAT. I 2023 0.51309 238,615 129101 N 1,224.30 0.00 0.00 0.00 0.00 1,224.30 COLLEGE STATION ISD 2023 0.96220 153,394 129101 N 1.475.96 0.00 0.00 0.00 0.00 1,476.96 4,810.67 Balance Due As Of 1112012023:-1072.25 Tender --- Details - - - - - - - Description_! _- _ ---- -- Amount. -- - - Check - - 118038 _ _ - -- - 4810.67 4810.67 Operator Batch -' -- -- - . _ _- _ -� _ _ ~ _ _ = - - _-• Total Paid; lemerson 48501 (11202023 LE) 4,810.67 Page: 1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code TMAumm ft%Un APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 41Si County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS TDG MANAGEMENT LP % OFCZARZAK ALTON E II 4060 STATE HIGHWAY 6 S COLLEGE STATION TX 77845-8962 PROPERTY DESCRIPTION Legal: ,A001301, SAMUEL DAVIDSON (ICL), TRACT 24 Address: FM 2154 Account # 11084 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2020-2022 Taxpayees reason for refund: OP -Overpayment REFUND TO: DHI TITLE AGENCY 3515 SW HK DODGEN LOOP 'TEMPLE TX 76502 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 12/32/2023 $46742.01 $368.27 Sign below nd-return f .. rm to the Brazos County Tax Office. apply for the refu "d%f the above -described taxes and certify that the information on this form is true and correct." GUA 4r- ` Sign tug D. Phone # Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUNDDETER T[ON The ax re d is [ �p rove approved Authorized Officer Signature Date 11 3o(aq- Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 01/0212024 03:14PM KRIS�EEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNT_ Y PARK CT BRYAN, TX 77802 PAID BY: DHI TITLE AGENCY TEMPLE ESCROW TRUST ACCOUNT 3515 SW H K DODGEN LOOP TEMPLE, TX 76502 Receipt Number 3316668 Date Posted _ 1.213112023 Payment Type P Payment Code OverlRefund Total Paid _ S15,91,3.70 Property ID Geo Legal Acres_ Owner Name a_ n_d A_ddress _ 11084' _, 001301-0024-0000 0.0006 - _ TDG MANAGEMENT LP % OFCZARZAK ALTON E II Legal Description 4060 STATE HIGHWAY 6 S A001301 SAMOEL DAVIDSON (ICL), TRACT 24 COLLEGE STATION, TX 77845-8962 Situs I DBA Name _ FM 2154 - - - - - - - - - Entity Year Rate Taxable V_ slue Stmt# Void Original Tax _D_Is_cnts P81 Att Fees Overage Amount Pd Z REFUND ENTITY _ 2020 0.00000 0 146646 N 109.64 0.00 0:00 0.00 0.00 BRAZOS COUNTY 2020 0.49500 699,722 146639 N 3,463.63 0.00 0.00 0.00 0.00 3,463.63 CITY OFICOLL. STAT. I 2020 0.53462 699,722 146639 N 3,740.84 0.00 0.00 0.00 0.00 3,740.84 COLLEGE STATION IS0 2020 1.22900 699,722 146639 N 8,599.59 '0.00 0.00 0.00 0.00 8,599.69 16,91330 Balance Due As Of 1213112023: 23155.38 Tender • Details _ Description _ Amount Check 52966 15913.70 15913.70 J Operator _Batch tmoore 49195 (0110212024TM) Paget 1 Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code Total Paid 15,913.70 TNOASS 'x^- I% 01/02/2024 03:16PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 '.COUNTY PARK CT BRYAN, TX 77802 PAID IBY: �DHI TITLE AGENCY �TEMPLE ESCROW TRUST ACCOUNT 3516 SW H K DODGEN LOOP TEMPLE, TX 76502 Property 1D Geo Legal Acres 1108 i 001301-0024-0000 0.0000 Legal Description D01301, SAMUEL DAVIDSON (ICL), TRACT 24 Situsl DBA Name FM 2154 , Receipt Number 3315659 Date Posted 1213112023 Payment Type P Payment Code Over/Refund Total.Paid $15,805.88 Owner Name and Address TDG MANAGEMENT LP % OFCZ4RZAK ALTON E 11 4060 STATE HIGHWAY 6 S COLLEGE STATION, TX 77845-8962 Entity Year Rate Taxable Value Stmt# Vold Original Tax Discnts ZREFU, DENTITY 2021 0.00000 0 148542 N 132.60 0.00 BRAZOS COUNTY 2021 OAD360 698,665 146639 N 3,447.92 0.00 CITY 01 COLL STAT. 2021 0.63462 698,666 146639 N 3,736.18 0.00 COLLEGE STATION ISD 2021 1.21520 698,666 146639 N 8.490.18 0.00 Tender Details Check 62966 Batch 49195 (01/0212024fR P&I Att Fees Overage Amount Pd 0.00 0.00 0.00 �t32:6D 0.00 0.00 0.00 3,447.92 0.00, 0,00 0.00 3.735.18 0.00 0.00 0.00 8,490.18 15,805.88 Balance Due As Of 1213112023: 7349.51 Description Amount Page:1 I Receipt issued In Accordance with Section 31.075 of the Texas Property. Tax Cade 15805.88 15805.88 Total Paid 15.805.88 TrveAulunsb,,4c KRISTEEN ROE, CTA PH# (979) 775-9930 . BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 BY: DHI TITLE AGENCY TEMPLE ESCROW TRUST ACCOUNT 3515 SW H K DODGEN LOOP TEMPLE, TX 76502 Property ID Geo Legal Acres 11084 001301-0024-0000 0.0000 Legal Description 0013011, SAMUEL DAVIDSON (1CL), TRACT 24 Situs" DBA Name FM 2154 , =1pT 01/02/2024 03:27PM Receipt Number 3316664 Date Posted 12131%2023 Payment Type P Payment Code Over/Refund Total Paid $15.622.43 Owner Name and Address TDG MANAGEMENT LP % OFCZARZAK ALTON E 11 4060 STATE HIGHWAY 6 S COLLEGE STATION, TX 77845-8962 Entity Year Rate Taxable Value Stmt # Void Original Tax Discnts P81 Att Fees Overage Amount Pd Z REFUND ENTITY 2022 0.00000 0 148543 N 126.03 0.00 0.00 0.00 0.00 J BRAZOS COUNTY 2022 0.42941 698,665 146639 N 3,000.14 0.00 0.00 0.00 0.00 3,000.14 CITY OF COLL STAT. I 2022 0.62461 698,665 146639 N 3,665.2B 0.00 0.00 0.00 0.00 3,665.28 COLLEGE STATION ISD 2022 1.17810 698,665 146639 N 8,230.98 0.00 0.00 0.00 0.00 8,230.98 15,022.43 Balance Due As Of 12131/2023: 7672.92 Tender Details Description Amount Check 52966 15022.43 15022.43 perator Batch.'.* ioore 49195 (01/02/2024TM) Page: - .Total Paid 1S,022A3 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code T�n�� l� APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS FIFTH THIRD BANK NA DBA CURRENCY PROCESSING SOLUTIONS 38 FOUNTAIN SQUARE PLAZA 1090HM CINCINNATI OH 45263-0001 PROPERTY DESCRIPTION t� Collecting Tax for: (taxing entities) -- — Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Legal: LEASED EQUIPMENT @ BRYAN LOCATIONS Address: VARIOUS LOCATIONS , Account# 391097 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND. 2023 Taxpayer's reason for refund: OP -Overpayment REFUND TO: FIFTH THIRD BANK NA DBA CURRENCY PROCESSING SOLUTIONS 38 FOUNTAIN SQUARE PLAZA 109OHM CINCINNATI OH 45263-0001 Payment Date Amount Paid Refund Amount Requested 11/30/2023 $88.91 $21.00 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." Signature ne # Date 1. . e (5 C-0 rr\ Email Addre s If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND D T INr^.TI0111 tfund is [• Approve [ ] Disapproved 3o Authorized Officer Signature Date _ Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code KRIS,TEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR_ COLLECTOR - 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: FIFTH THIRD BANK NA DBA CURRENCY PROCESSING SOLUTIONS 38 FOUNTAIN SQUARE PLAZA 109OHM CINCINNATI, OH 45263-0001 Property ID Geo Legal Acres 391097 892015-0000-1344 0.0000 Legal Description EASED EQUIPMENT, @BRYAN LOCATIONS Situs DBA Name E I PT 12/06/2023 10:OOAM - -_ Receipt Number -- 32851-16- - Date Posted 11/30/2023 Payment Type P Payment Code Over/Refund Total Paid $88.91 VARIOUS LOCATIONS CURRENCY PROCESSING SOLUTIONS Owner Name and Address FIFTH THIRD BANK NA DBA CURRENCY PROCESSING SOLUTION 38. FOUNTAIN SQUARE PLAZA 109OHM CINCINNATI, OH 45263-0001 Entity Year- Rate Taxable Value Sfmt # Void Original Tax Discnts Z REFUND ENTITY 2023 0.00000 0 146444 N 21.00 0.00 BRAZOP COUNTY 2023 CA0970 3,954 44659 N 14.03 0.00 CITY OF BRYAN 2023 0.62400 3,954 44659 N 21.37 0.00 13RYANJISO 2023 0.94920 3,954 44659 N 32.51 0.00 Tender Details Check 1288029 Batch 48784. (12/06/2023TM) P&1 Att Fees Overage Amount Pd 0.00 0.00 0.00 21.00 0.00 0.00 0.00 14.03 0.00 - 0.00 0.00 21.37 0.00 0:00 0.00 32.51 88.91 Balance Due As Of 11/3012023: -21.00 Description Amount Page: i Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code 88.91 88:91 Total Paid 881,1 I TNSAQuWbM1 MC APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office. 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS RIGGS CAROLE LOUISE 19107 SYCAMORE PARK CT HOUSTON TX 77094-1143 PROPERTY DESCRIPTION Legal: SOUTHWOOD TERRACE PH 3C, BLOCK 6, LOT 81 Address: 3101 LARKSPUR CIR , Account# 42946 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2023 Taxpayer's reason for refund: OP -Overpayment REFUND TO: RIGGS CAROLE' LOUISE 19107 SYCAMORE PARK CT HOUSTON TX 77094-1143 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 22/18/2023 $4188.88 . $30.00 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." Signature Date/ Phone # Email Ad r-e s If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERAMATION Th to and is [ t j pproved ] Disapproved In 4l3oja-� Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date KRIS EEN ROE,. CTA --- — PH* (979) 775-9930- BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: 1GGS CAROLE LOUISE 9107 SYCAMORE PARK CT IOUSTON, TX 77094-1143 3T 12/1 k02310:38AM _ Receipt Plumber _ 3291036' Date Posted 7 - 12/18/2023 Payment Type P Payment Code Over/Refund Total Paid _ $4,188.8s Property ID Goo Legal Acres Owrier Name and A_dd_res_s — t 42946, 562600-6306 0.0000 �- _ RIGGS CAROLE LOUISE -0810 SYCAMORE19107 -17 Lega1 Description HOUSTON,TX 770 41143 SOUTHWOOD TERRACE PH 3C, BLOCK 6, LOT 81 Situs- I DBA Name 3101 LARKSPUR CIR , Entity L Rate Taxable Value _ Stmt # Void— Original Tax Discnts 081 Xi -Fees —0.00 Overage Amount Pd• Z REFUND ENTITY _Year 2023 0.00000 0 148500 N 30.00 0.00 0.00 0.00 0.00 30.00 13RAZOSICOUNW 2023 0.40970 220,632 110052 N 903.93 0.00 0.00 0.00 0.00 903.93 CITY OF COLL. STAT. I 2023 0.51309 220,632 110062 N 1,132.03 0.00 0.00 0.00 0.00 1,132.03 COLLEGE STATION ISO I 2023 0.96220 220.632 110062 N 2.122.92 0.00 0.00 0.00 0.00 2,122.92 4,188.83 Balance Due As Of 1211812023: -30.00 Tender Details _ description Amount Check 6638 - 4188.88 4188.88 Opera or Batch - - _ 'Total Paid- tmoore 48998 (RTL Batch # 577 Payment File�12182023 anh) Page:1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code TMAWM W E= BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2023-2024 BUDGET YEAR NO.23/24 17.01-17.06 On this the 301' day of January 2024 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner; Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 301 day of January 2024 the Court heard and approved a budget amendment(s) for the 2023-2024 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2023, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 30th day of January 2024. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS, By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24.17.01 1/30/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Information Technology - Non Capital Supplies and Other Charges Expenditure 794.60 General Fund Sheriffs Office - Administration Supplies and Other Charges Expenditure 794.60 General Fund Reallocation of funds from the IT Department to the SO - Administration for the replacement offFibiken, printer th t is no lon er air le. 1%23/2024 Y----�'-----•---�—r+ .elan,-�---- :�,._,, x; County JudgeApproval s Date; l o ^° mtt^s For:Orac�eEn>''r . _ k�' r^ .t ^:* � On � .. ."k: � ' .r ";5" hC"�p-; . ,�E m+.: .Li. 'X"". .'. �. .E Tr.... .. .ak y. ;@F,H. s�4a _ - 4�p ar YR 3s9.» .,•..^ I..Y.W'•tN.^aA+"ti . •z'•s :cam x '� '4" +S�,y,'i' +4�'!K � .ra'1 .y a. +, N ydw�,�i"'�pj �rr"{t •' . G' 6`'�7*m.�oN�.t niW.. .. ��,�.t.. �.�' "�. �'w '�? { FUND DIV ACCT Change in Budget ACCOUNT NAME 1 01000 14000006 60500000 (794.60) 1 01000 28000100 60500000 794.60 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23124.17.02 1/30/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Brazos County Grant Fund DVE Real Time Crime Center Infrastructure Supplies and Other Charges Expenditure 10,776.68 Brazos County i Grant Fund DVE Real Time Crime Center Infrastructure Discretionary Spending Expenditure 10,776.68 Brazos dounty Grant Fund Reallocation $377,394 of funds to correct accounts due to more funds being spent in FY 23 than anticipated. FY 2024 D ime Crime Center's budget was adopted at and should be $366,617.32. SAME Date: _ 1/23/2024, ` County Judge Approval Date, tor Oracle Entry Ohl ' a ° `` a y. e 4 FUND DIV ACCT Change in Budget ACCOUNT NAME j 30000 283500 60500000 (10,776.68) 30000 283500 59100000 10,776.68 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 -17.03 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION, ACCOUNT CATEGORY INCREASE DECREASE General Permanent Improvement Fund Commissioners' Court Supplies and Other Charges Expenditure 727.00 General Permanent Improvement Fund Sheriffs Office - Jail - Capital Capital Outlay Expenditure 727.00 Permanent Improvement Fund Realloc4tion of funds to correct accounts due to additional fu ! SAMI 'Date: 1 /23/202 to cover equipment and graphics for the Jail Van that is CountyJudge Approval Date I For Oracle Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 45000 63110001. 61130000 (727.00) { 45000 63280021 80890000 727.00 { { { BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 -17.04 1 /30/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Specialty Court (Drug Court) Brazos; County Grant Fund Grant Revenue 160,653.65 Specialty Court (Drug Court) BrazoslCounty Grant Fund Grant Contractual Services Expenditure 134,000.00 Specialty Court (Drug Court) BrazoslCounty Grant Fund Grant Professional Services Expenditure 2,000.00 Specialty Court (Drug Court) BrazoslCounty Grant Fund Grant Supplies and Other Charges Expenditure 23,153.65 Specialty Court (Drug Court) Brazosl County Grant Fund Grant Contractual Services Expenditure _ 1,500.00 Grant The Co{ nt was awarded the Specialty Court Grant for Drug. f SAME .Date: __ 1/23/2024r from the Office of the Govenor. This is set uR to the County Judge Approval � (3o jai Date For Oracle Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 30000 227100 48024400 160,653.65 30000 227I00 71025000 134,000.00 30000 227100 72540000 2,000.00 30000 227100 60350000 6,000.00 30000 227I00 60315000 17,153.65 30000 227100 71502000 1,500.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 -17.05 1/30/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE GeneralPermanent improvement Fund Commissioners' Court Supplies and Other Charges Expenditure 256.00 General Permanent Improvement Fund Sheriffs Office Jail Capital Outlay Expenditure 256.00 Permanent Imnrovement Fund Reallocation of funds to correct accounts to purchase mower at the jail. This project was SAM! Date: _ _ 1/23/2024' but auote came in at $ Coun Jud9e royal tYAPP_ i 3�(� _ Date _ For Or'acle'Entr On FUND DIV ACCT Change in Budget ACCOUNT NAME 45000 63110001 61130000 (256.00) 45000 63280021 80286000 256.00, BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 -17.06 1/30/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Brazos County Grant Fund DVE Real Time Crime Center Supplies and Other Charges Expenditure 76,385.55 Brazos1,l,County Grant Fund DVE Real Time Crime Center Capital Outlay Expenditure 7,747.53 Brazos County Grant Fund DVE Real Time Crime Center Capital Outlay Expenditure 5,671.92 Brazos County Grant Fund DVE Real Time Crime Center Capital Outlay Expenditure 89,805.00 Grant >! and Reallocation of funds to correct accounts to purchase items for the Real Time Crime Center Grant. a � A � _ . •SAM Date: ,1123/2024 Lp Coun_ty Judge�Approved :Date ' t(Fk -`e'x �i`,or�0acle�Eat�!O,n'�y:-;�.+ : ^ ?:.":mu Vr is � c: m �, ,'p „s�M �,a� : .?�,cr.:ti,�.'• ,L J 't°+' h a �•; • t :r, is��"�,. � 'i� ,p A^ � ',. t� w.�.y' _ �v°�. ,.�.< ,r ti � S+, w �_._ �.��• :yf�+.tL`3��`n a. _ _��._h FUND DIV ACCT Change in Budget ACCOUNT NAME 30000 283500 60500000 76,385.55) 30000 283500 80203000 7,747.53) 30000 283500 80242000 (5,671.92) 30000 283500 80212000 89,805.00 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court (Date: 01-30-2024 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests i Department Submitting Employee Request Action Requested Requests) Applies To & Bridge Alvarado, Rito Carpio, Marcario Cedillo, Joe Greer, Nathan Hernandez, Luis Jackson, Edward McGeHee, Martin Perez, Roberto Rodriguez, Juan Carlos Tuft, Caron Villalpando, Roland Washington, Yolanda Zamora, Jeremy Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status riffs Office —Administration Rodriguez, Abraham Change of Status Approved in Commissioners' Court: 01-30-2024: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) 1 Personnel Change of Status ( Jan 25, 2024 ) Commissioners' Court Date: Department Submitting Information: Purpose of Submissions: 01-30-2024 Human Resources Consider and Take Action on Change Employment ' g Dgepartment NamOMIj 1; mployee•Name $ Justice of Peace - Precinct 3 - Administration Castillo, Carla Sheriff office - Jail Administration Davis, Jason Justice of Peace - Precinct 1- Administration Kiel, Janet Separations . Department Name.' .. _ "Employee Name I Sh Iriff office - Jail Administration Herrera, Ronaldo District Clerk Records Nava, Maria Management Fund Tax Assessor - Collector - Robinson, Jeremiah Administration roved in Commissioners' Court: 01-30-2024 my Judge's or Commissioner's Signature: _ Copy to be attached to minutes) BRAZOS COUNTY BRYAN, TEXAS CLAIMS COMMISSIONERS COURT MEETING: January 30.2024 CLAIMS TO BE PAID BY BRAZOS COUNTY: CLAIM # 8200552 Thru CLAIM # 8200667 CLAIM # 9200184 Thru CLAIM # 9200237 The Court voted unanimously to approve these Claims as submitted. Duane Peters County Judge c 0 D.Pi� Karen McQueen County Clerk Brazos County Administration Bldg. • 200 S. Texas Ave. • Suite 310 • Bryan, Texas 77803 • Fax: (979) 361-4176 § COUNTY OF BRAZOS § STATE OF TEXAS COMMISSIONERS COURTS: DELIBERATION REGARDING A CONTRACT BEING NEGOTIATED; CLOSED MEETING. The Commissioners Court ("Court") has proposed to deliberate the negotiation of contract (a) in closed session. The Court wishes to deliberate the business and financial issues of the proposed contract. Texas Government Code §551.0725 provides that the Court may deliberate the business and financial issues of this contract in closed session if, before conducting the closed meeting: (1) The Court votes unanimously that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person; and (2) The attorney advising the Commissioners Court issues a written determination that deliberation in an open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with a third person. (3) Notwithstanding Section 551.103(a), Government Code, the Commissioners Court must make a tape recording of the proceedings of a closed meeting to deliberate the information. It is my determination that deliberation in an open meeting would have a detrimental effect on the positio_r iof the Court in negotiations with a third person. Bruce L. Erratt Assistant County Attorney Date: January 30, 2024 § COUNTY OF BRAZOS § STATE OF TEXAS COMMISSIONERS COURTS: DELIBERATION REGARDING A CONTRACT BEING NEGOTIATED; CLOSED MEETING. The Commissioners Court ("Court") has proposed to deliberate the negotiation of contract (b) in closed session. The Court wishes to deliberate the business and financial issues of the proposed contract. Texas Government Code §551.0725 provides that the Court may deliberate the business and financial issues of this contract in closed session if, before conducting the closed meeting: (1) The Court votes unanimously that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person; and (2) The attorney advising the Commissioners Court issues a written determination that deliberation in an open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with a third person. (3) Notwithstanding Section 551.103(a), Government. Code, the Commissioners Court must make a tape recording of the proceedings of a closed meeting to deliberate the information. It is my determination that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person. Assistant County Attorney Date: January 30, 2024