Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2024/01/02 REGULAR SESSION 10:00 AM
1�23 CSC �'� � � ►: �c� �Ri- ' { 1 Ky BRAZOS COUNTY BRYAN,,TEXAS NOTICE OF MEETING AND AGENDA' BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JANUARY 2, 2024 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVENUE, SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COWBRAZOS000NTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag Commissioner Aldrich. 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 -19 3. Approval to accept a monetary donation of $250.00 to use for holiday gifts for youth in the Juvenile Detention Center. 4. Approval of the following Amended Travel Policy effective January 1, 2024 . • a. Mileage $.67 5. Request authorization to wire transfer up to $448,595.52 to HHSC for the Fiscal Year 2024 Hospital Augmented Reimbursement Program (HARP) Advance I GT for the benefit of participating hospitals using funding from Brazos County Local Provider Participating Fund. 6. Permission to advertise an auction of surplus property. 7. Approval of Amendment One Clinical Psychology Services Agreement between Brazos County Commissary Fund and Texas A&M University 8. Approval of Change Order #1 to C I P #23-574 Replacement of Various Roofs - Phase VI I Road and Bridge Sign Shop for additional labor and materials in the amount of $2,690.00, increasing the total amount of the contract to $76,080.00.. 9. Approval of the following Texas Association of Counties (TAC). Health & Employee Benefits Pool (HE BP) documents, per Contract #24-083: • a. Stop Loss Agreement - Exhibit One • b. ASO & Stop Loss Rate Exhibit • c. Administrative Services Agreement - Fee Schedule 10. Approval of Agreement #24-087 for CLEAR for Law Enforcement Plus with Thomson Reuters for Constable Pct 2. 11. Approval of Contract #24-088' with Texas Workforce Commission for I nformaton Release Contract related to the Eagle Program for Constable Precinct 2. This contract begins -February 1, 2024. 12. Approval of Service Contract Cl P #24-610 for Prep and Paint Steel Columns and Screen Frames at the Brazos County Expo with BCS All Pro in the amount of $13,260.00. 13. Request for approval of the Final Plat of Ridgeview Estates Subdivision; 25.00'Acres; Richardson Perry League, A-44; City of Bryan ETJ, Brazos County, Texas. Site is located in Precinct 2. 14. Approval of expenditure journal entry for Brazos County FY23-24 September 2023 - November 2023 cash contribution of $33,559.98 to CSCD Specialty Court program. 15. Tax Refund Applications for the following: Payments in Error • a. Zundui Badral - $2,154.02 • b. Travis Greer - $4,758.22 • c. Stephen A Golwas - $6,206.74 Overpayments • d. Arthur C Vinzant - $27.00 • e. James & Phyllis Stuckey - $10.00 • f. Thinman Prop LLC - $19.80 •g. Quint Smith $145.87 • h. Thomas Morris Jr. - $10.00 • i. Perry & Lorretta Living Trust - $757.37 • j. Homelight Settlement LLC - $247.60 16. Commissioners Court minutes for the following dates: • a. December 05., 2023 - Public Hearing b. December 05, 2023 - Regular Meeting • c. December 12, 2023 - Regular Meeting • d. December 19, 2023 - Regular Meeting 17. Budget Amendments. • FY 23/24 Budget Amendments 13.01 -13.05 18. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 19.. Payment of Claims. 20. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of December 27, 2023. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of December 27, 2023. 21. Juvenile director's report on detention population. 22. Sheriff's report on inmate population. 23. Announcement of interest items and possible future agenda topics. 24. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building, 200 S. Texas Avenue, Suite 106, Bryan, TX77803, THE PUBLIC MAY WATCH THE MEETING LIVEAT FACEBOOK.COWBRAZOSCOUNTYTXis wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. MINUTES JANUARY 2, 2024 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, January 2, 2024 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Aldrich 2. Call for Citizen input and/or concerns There was no Citizen's input. Consider and take action on agenda items: 3 -19 3. Approval to accept a monetary donation of $250.00 to use for holiday gifts for youth in the Juvenile Detention Center. A copy of the donation form is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 4. Approval of the following Amended Travel Policy effective January 1, 2024 • a. Mileage $.67 A copy of the amended policy is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 5. Request authorization to wire transfer up to $448,595.52 to HHSC for the Fiscal Year 2024 Hospital Augmented Reimbursement Program (HARP) Advance I GT for the benefit of participating hospitals using funding from Brazos County Local Provider Participating Fund. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 6. Permission to advertise an auction of surplus property. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 7. Approval of Amendment One Clinical Psychology Services Agreement between Brazos County Commissary Fund and Texas A&M University A copy of the amended agreement is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 8. Approval of Change Order #1 to CI P #23-574 Replacement of Various Roofs - Phase VI I Road and Bridge Sign Shop for additional labor and materials in the amount of $2,690.00, increasing the total amount of the contract to $76,080.00. A copy of the change order for Jaco Roofing is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 9. Approval of the following Texas Association of Counties JAC) Health & Employee Benefits Pool (HE BP) documents, per Contract #24-083: • a. Stop Loss Agreement - Exhibit One • b. ASO & Stop Loss Rate Exhibit • c. Administrative Services Agreement - Fee Schedule A copy of the contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 10. Approval of Agreement #24-087 for CLEAR for Law Enforcement Plus with Thomson Reuters for Constable Pct 2. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of Contract #24-088 with Texas Workforce Commission for Information Release Contract related to the Eagle Program for Constable Precinct 2. This contract begins February 1, 2024. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 12. Approval of Service Contract CI P #24-610 for Prep and Paint Steel Columns and Screen Frames at the Brazos County' Expo with BCS All Pro in the amount of $13,260.00. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Kondera. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 13. Request for approval of the Final Plat of Ridgeview Estates Subdivision; 25.00 Acres; Richardson Perry League, A-44; City of Bryan ETJ, Brazos County, Texas. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Approval of expenditure journal entry for Brazos County FY23-24 September 2023 - November 2023 cash contribution of $33,559.98 to CSCD Specialty Court program. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 15. Tax Refund Applications for the following: Payments in Error • a. Zundui Badral - $2,154.02 • b. Travis Greer - $4,758.22 • c. Stephen A Golwas - $6,206.74 Overpayments • d. Arthur C Vinzant - $27.00 • e. James & Phyllis Stuckey - $10.00 • f. Thinman Prop LLC - $19.80 • g. Quint Smith - $145.87 • h. Thomas Morris Jr. - $10.00 • i. Perry & Lorretta Living Trust - $757.37 • j. Homelight Settlement LLC - $247.60 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 16. Commissioners Court minutes for the following dates: • a. December 05, 2023 - Public Hearing • b. December 05, 2023 - Regular Meeting • c. December 12, 2023 - Regular Meeting • d. December 19, 2023 - Regular Meeting Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.. 17. Budget Amendments. • FY 23/24 Budget Amendments 13.01 -13.05 13.01 Reallocation of 2020 Certificates of Obligation funds. 13.02 Transfer funds from County Auditor to Budget Office. 13.03 Reallocate General Permanent Improvement funds. 13.04 Reallocate General Permanent Improvement funds. 13.05 Reallocate General Permanent Improvement funds. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 18. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Change of Status is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla.. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 19. Payment of Claims. Claims 8126612 — 8126613 Last check numbers for PNC 9009324 — 9009328 8200000 — 8200139 New check numbers for Truist 9200000 — 9200049 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 20. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund. as of December 27, 2023. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of December 27, 2023. The Court acknowledged receipt of the FY 2023-2024 Budget to Actuals by Fund as of December 27, 2023 and FY 2023-2024 Contingency Budget to Actuals by Fund as of December 27, 2023. 21. Juvenile director's report on detention population. Judge Peters reported on behalf of Juvenile Director Linda Ricketson,, there are 33 juveniles in the detention center, 26 are male and 7 are female, and 26 have electronic monitors. 22. Sheriffs report on inmate population. Sheriff Wayne Dicky stated there were 694 inmates in jail, 589 inmates are male, 105 are female and 35 have electronic monitors. 23. Announcement of interest items and possible future agenda topics. Commissioner Konderla asked everyone keep the Falcon family in their thoughts and prayers with the passing of Andrews County Judge Charlie Falcon. 24. Adjourn. The foregoing minutes of the Commissioners Court Meeting held January 2, 2024, have been examined and are approved in open Court this 6th day of February 2024, in Bryan, Brazos County, Texas. Duane Peters County Judge iCEu—cklConderla Commissioner, Precinct 2 Wanda J. Wats n Commissioner, ecinct 4 Attest: Karen McQueen County Clerk Steve Xldrich Commissioner, Precinct 1 Nancy Ber Commissioner, Precinct 3 Pg k of 2 BRA COMMI► a DAY Aq! V© ame LEASE PRINT) �. • C, C.IJ/1 /1 G� LC C LD C v� i"o rerc�-- r �ZOS COUNTY ;-SIGNER'S COURT Organization (PLEASE PRINT) cYl • v �- �l U/ -T �CSC� rVSd lk y Pg a of BRA COMMI ;2- ` DAY C ame (PLEASE PRINT) 1�(�kf s�,qr�- �eh o �sha v�cec9 kz O S COUNTY S S I ONER' S COURT Organization (PLEASE PRINT) 1 0 0 6� -;� ('6 �150 Cj (3v�oG %.5 BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY DONATION OF COUNTY PROPERTY i Date: 12/19/2023 e of Donated/Awardcd Property Donation of County Property property requires signed court documentation) e of Donated Inmate Property signed inmate documentation — NO VALUE ASSESSED) Item Desc 'ption: Check in the amount of $250.00 i Please pr vide all information requested below as applicable to the propeity being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year: SNNIN #: Functional Non -Functional. Explain if Non -Functional Additional Description/Information: Check #2552 from Wanda Watson iri the amount of $250:00. EstimatedValue: $ 250.00 Check box for Capital Asset (value/initial cost is over $5000) cce tance of Donated Property Donation of County Property Check t e appropriate account based on Check the appropriate entity property being estimate value of property being accepted: donated to: ❑✓ 61 35000 (Donation : Other)* Government Entity: ❑ 60 10000 (Minor Property - $1 - $4999) Organization Name Other (Due to Statuatory ❑ 80)10000 (Capital Property - Over $5000) requirements prior approval is required by Purchasing: Organization Name *Donadoz Other account 61235000 is to be used ONLYfor cash/check funds donated to Brazos County. I certify tat the above -mentioned item has been donated or awarded to Brazos County. This item has been received in good faith land upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to,accept or reject the Jonation will be made at the sole discretion of Commissioners Court based upon such things as usefulness, projected operating, maintenance, and insurance costs. LRequestin Department: Juvenile Services Department Name Authorized Signature i Organization Receiving Donated Property: Authorized Signature Approve by Com ' signer o rt on this day of Y oZ 0a Conur tssioners Court Approval BRAZOS COUNTY JUVENILE SERVICES DEPARTMENT Linda Ricketson, IN Melissa White, Assistant D1 To: Commissioners Court From: Linda Ricketson, Executive Director Brazos County Juvenile Services Date: January 2, 2024 RE: Holiday Monetary Donations - $250.00 The Brazos County Juvenile Services Department is requesting- approvaI to accept tangible and monetary donations, for the youth housed in the Juvenile Detention Center to have gifts for the holiday season.. Any monetary donations accepted will be deposited with the Brazos County Treasurer, indicating the appropriate account and an explanation of how the funds have been requested to be used by the donor. i As the majority of the youth detained are from low socio-economic backgrounds, any monetary donations received would be used to purchase items such as socks, warm-ups, board games, underwear, t-shirts, gift cards to food vendors etc..'. 1f any donor wishes to donate actual gifts for the Detention Center, a donation! form would be submitted to Commissioner's Court detailing the items donated, as per County policy. The Juvenile Services Department does not anticipate asking Brazos County for any additional funds to support this initiative. R.J. HoInWeen Brazos County Juvenile Justice Center ; 1904 West SH 21 * Bryan, Texas 77803 Office (979) 823-3544 * Fax (979) 823-4211 '. OF COURT MEETING ITEM: F SCAL IMPACT: B DGETED: DOLLAR AMOUNT: BRAZOS COUNTY BRYAN,TEXAS NUMBER: 1/2/2024 Approval of the following Amended Travel Policy effective January 1, 2024 • a. Mileage $.67 Commissioners Court 12/18/2023 False False $0.00 Name Description !3-08.pdf IRS Mileage rate change I Reimbursement Policy at 1.1.24.pdf Travel & Reimbursement policy 7vae Backup Material Backup Material a A�PltO n Lf- Duane Peters Date County Judge 2024 Standard Mileage Rates Notice 2024-08 SECTION 1. PURPOSE This notice provides the optional 2024 standard mileage rates for taxpayers to use in computing the deductible costs of operating an automobile for business, charitable, medical., or moving expense purposes. This notice also provides the amount taxpayers must use in calculating reductions to basis for depreciation taken under the business standard mileage rate, and the maximum standard automobile cost that may be used in computing the allowance under a fixed and variable rate (FAVR) plan. Additionally, this notice provides the maximum fair market value (FMV) of employer - provided automobiles first made available to employees for personal use in calendar year 2024 for which employers may use the fleet -average valuation rule in § 1.61- 21(d)(5)(v) or the vehicle cents -per -mile valuation rule in § 1.61-21(e).� SECTION 2. BACKGROUND Rev. Proc. 2019-46, 2019-49 I.R.B. 1301, provides rules for computing the deductible costs of operating an automobile for business, charitable, medical, or moving expense purposes, and for substantiating, under § 274(d) and § 1.274-5, the amount of Unless otherwise specified, all "section" or "§" references are to sections of the Internal Revenue Code (Code) or the Income Tax Regulations (26 CFR part 1). -2- ordinary and necessary business expenses of local transportation or travel away from home. Taxpayers using the standard mileage rates must comply with Rev. Proc. 2019- 46. However, a taxpayer is not required to use the substantiation methods described in Rev. Proc. 2019-46, but instead may substantiate using actual allowable expense amounts if the taxpayer maintains adequate records or other sufficient evidence. An independent contractor conducts an annual study for the Internal Revenue Service of the fixed and variable costs of operating an automobile to determine the standard mileage rates for business, medical, and moving use reflected in this notice. The standard mileage rate for charitable use is set by § 170(i). Longstanding, regulations under § 61 provide special valuation rules for employer -provided automobiles. The amount that must be included in the employee's income and wages for the personal use of an employer -provided automobile generally is determined by reference to the automobile's FMV. If an employer chooses to use a special valuation rule, the special value is treated as the FMV of the benefit for income tax and employment tax purposes. Section 1.61-21(b)(4). Two such special, valuation rules, the fleet -average valuation rule and the vehicle cents -per -mile valuation rule, are set forth in § 1.61-21(d)(5)(v) and § 1.61-21(e), respectively. These two special valuation rules are subject to limitations, including that they may be used only in connection with .automobiles having values that do not exceed a maximum amount set forth in the regulations. SECTION 3. STANDARD MILEAGE RATES The standard mileage rate for transportation or travel expenses is 67 cents per mile for all miles of business use (business standard mileage rate). See section 4 of -3- Rev. Proc. 2019-46. However, § 11045 of Public Law 115-97, 131. Stat. 2054 (December 22, 2017), commonly known as the Tax Cuts and Jobs Act (TCJA) suspends all miscellaneous itemized deductions that are subject to the two -percent of adjusted gross income floor under § 67, including unreimbursed employee travel expenses; for taxable years beginning after December 31, 2017, and before January 1; 2026. Thus, the business standard mileage rate provided in this notice cannot be used to claim an itemized deduction for unreimbursed employee travel expenses during the suspension. Notwithstanding the foregoing suspension of miscellaneous itemized deductions, deductions for expenses that are deductible in determining adjusted gross income are not suspended. For example, members of a reserve component of the Armed Forces of the United States (Armed Forces), state or local government officials paid on a fee basis, and certain performing artists are entitled to deduct unreimbursed employee travel expenses as an adjustment to total income on line 12 of Schedule 1 of Form 1040 (2023), U.S. Individual Income Tax Return, not as an itemized deduction on Schedule A of Form 1040 (2023), and therefore may continue to use the business standard mileage rate. The standard mileage rate is 14 cents per mile for use of an automobile in rendering gratuitous services to a charitable organization under § 170. See section 5 of Rev. Proc. 2019-46. The standard mileage rate is 21 cents per mile for use of an automobile: (1) for medical care described in § 213; or (2) as part of a move for which the expenses are deductible under § 217(g). See. section 5 of Rev. Proc. 2019-46. Section 11049 of the TCJA suspends the deduction for moving expenses for taxable years beginning after December 31, 2017, and before January 1, 2026. However, the suspension does not apply to members of the Armed Forces on active duty who move pursuant to a military order and incident to a permanent change of station. Thus, except for taxpayers to whom § 217(g) applies, the standard mileage rate provided in this notice is not applicable for the use of an automobile as part of a move occurring during the suspension. SECTION 4. BASIS REDUCTION AMOUNT For automobiles a taxpayer uses for'business purposes, the portion of the business standard mileage rate treated as depreciation is 27 cents per mile for 2020, 26 cents per mile for 2021, 26 centsper mile for 2022, 28 cents per mile for 2023, and 30 cents per mile for 2024. See section 4.04 of Rev. Proc. 2019-46. SECTION 5. MAXIMUM STANDARD AUTOMOBILE COST For purposes of computing the allowance under a FAVR plan, the standard automobile cost may not exceed $62,000 for automobiles (including trucks and vans). See section 6.02(6) of Rev. Proc. 2019-46. SECTION 6. MAXIMUM VALUE OF EMPLOYER -PROVIDED AUTOMOBILES For purposes of the fleet -average valuation rule in § 1.61-21(d)(5)(v) and the vehicle cents -per -mile valuation rule in § 1.61-21(e), the maximum FMV of automobiles (including trucks and vans) first made available to employees in calendar year 2024 is $62,000. SECTION 7. EFFECTIVE DATE This notice is effective for: (1) deductible transportation expenses paid or incurred on or after January 1, 2024; (2) mileage allowances or reimbursements paid to -5- a charitable volunteer or a member of the Armed Forces to whom § 217(g) applies: (a) on or after January 1, 2024, and (b) for transportation expenses the charitable volunteer or such member of the Armed Forces pays or incurs on or after January 1, 2024; and (3) for purposes of the maximum FMV of employer -provided automobiles for which employers may use the fleet -average valuation rule in § 1.61-21(d)(5)(v) or the vehicle cents -per -mile rule in § 1.61-21(e), automobiles first made available to employees for personal use on or after January 1, 2024. SECTION 8. EFFECT ON OTHER DOCUMENTS . Notice 2023-03 is superseded. DRAFTING INFORMATION The principal author of this notice is Christian Lagorio of the Office of Associate Chief Counsel (Income Tax and Accounting). For further information on this notice regarding the use of an employee -provided automobile, contact Mr. Lagorio at (202) 317-7005 (not a toll -free number). For further information on this notice regarding the use of an employer -provided automobile, contact Stephanie Caden of the Office of Associate Chief Counsel (Employee Benefits, Exempt Organizations, and Employment Taxes), at (202) 317-4774 (not a toll -free number). BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES POLICY AND PROCEDURES FOR COUNTY TRAVEL AND REIMBURSEMENT BRAZOS COUNTY, TEXAS THE PURPOSE OF THIS POLICY AND RELATED PROCEDURES IS TO ESTABLISH AND STANDARDIZE AUTHORITY FOR USE OF COUNTY RESOURCES TO PAY FOR TRAVEL RELATED EXPENSES FOR BRAZOS COUNTY EMPLOYEES. THE FOLLOWING POLICY ADOPTED BY THE BRAZOS COUNTY COMMISSIONERS COURT ON THIS THE 8Tu DAY OF JUNE, 1995 TAKES THE PLACE OF ANY PREVIOUS COUNTY TRAVEL POLICY ADOPTED BY ANY PREVIOUS COMMISSIONERS COURT. THE EFFECTIVE DATE OF THIS POLICY IS THE 6T11 DAY OF JUNE,1995. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONERS' COURT ON FEBRUARY 17,1998. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON AUGUST 1st, 2000. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 5th, 2000. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON FEBRUARY 11th, 2003. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON SEPTEMBER 20TH, 2005. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON JANUARY 31, 2006. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 11, 2007. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON April 1, 2008 revising the County Mileage Reimbursement Rate. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 28, 2010 revising the County Mileage Reimbursement Rate. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONE'R'S COURT ON June 28, 2011 revising the County Mileage Reimbursement Rate to 55.5 cents/mile. 1 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 4, 2012 revising the County Mileage Reimbursement Rate to 56.5 cents/mile effective 1/1/2013. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 24, 2013, revising the County Mileage Reimbursement Rate to 56.0 cents per mile effective 1/1/2014. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON SEPTEMBER 30, 2014, revising the nightly lodging rate from $85.00 plus tax per night to the rates set by the State of Texas plus applicable taxes for travel after September 30, 2014. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 30, 2014, revising the County Mileage Reimbursement Rate to 57.5 cents per mile effective for travel occurring on or after 1/1/2015. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 29, 2015, revising the County Mileage Reimbursement Rate to 54.0 cents per mile effective for travel occurring on or after 1/1/2016. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 14, 2016, revising the County Mileage Reimbursement Rate to 53.5 cents per mile effective for travel occurring on or after 1/1/2017. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 28, 2017, revising the County Mileage Reimbursement Rate to 54.5 cents per mile effective for travel occurring on or after 1/1/2017. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 28, 2018, revising the County Mileage Reimbursement Rate to 58.0 cents per mile effective for travel occurring on or after 1/1/2019. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON JANUARY 7, 2020, revising the County Mileage Reimbursement Rate to 57.5 cents per mile effective for travel occurring on or after 1/1/2020. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 28, 2021, revising the County Mileage Reimbursement Rate to 58.5 cents per mile, revising the Meal Expense limit to $55.00 a day effective for travel occurring on or after 1/1/2022. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON JUNE 28, 2022, revising the County Mileage Reimbursement Rate to 62.5 cents per mile effective for travel occurring on or after 7/1/2022. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON JANUARY 10, 2023, revising the County Mileage Reimbursement Rate to 65.5 cents per mile effective for travel occurring on or after 1/1/2023. 2 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON JANUARY 2, 2024, revising the County Mileage Reimbursement Rate to 67 cents per mile effective for travel occurring on or after 1/1/2024. This policy and related procedures replaces all previous policies and procedures. It explains Brazos County's policy relevant to the authorization of travel and the reimbursement of expenses incurred incidental to travel. Section 152.011 of the Texas Local Government Code gives the Commissioners' Court the authority to set travel expense and other allowances for all County officials and employees. This policy is to be viewed as an ".accountable plan", and therefore satisfies the reporting and documentation conditions established by the Internal Revenue Code of 1986 as Amended (i.e. § 162 and §274 and Treasury Regulations 1.62.1 to 1.62.6). A. GENERAL DEFINITIONS 1. Accountable Plan - a plan under which an employee is reimbursed for expenses or receives an allowance to cover expenses. The following four conditions must be satisfied: a. There must be a County business purpose for the expenses, b. The employee must clearly state and properly support that there was a business purpose for the expense, C. The employee must substantiate that the expense was incurred by providing documentation or be deemed to have documented the reimbursed expenses, and, d. The employee is required to return (i.e. with advances) to the County any amounts received in excess of documented expenses. 2. Actual Expenses - the actual cost of any allowable travel expenses supported by proper receipts and/or statements. 3. Auditor - the County Auditor and/or his designated staff. 4. Authorization - a recognized approval level that requests the County Treasurer to encumber funds for approved travel purposes. An approval level is the signature of the elected official, department head or employee authorized to approve claims for the department. This authority is established by completing a computer user access form designating the employee to be on a departmental approval group in the Finance Plus financial system with the County Auditor's office. 5. Official County Business - a business function in which County employee(s) are participating, and which is recognized by the Commissioners' Court as being official business of Brazos County. 6. Duty Point - the primary place of employment, i.e. courthouse, road and bridge, tax office, etc. K BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES 7. Traveling County Employee - an elected official, a department head, or a person employed in the direct service of an elected official or department head who is traveling on official County business. 8. In -County Travel - travel that takes place within the confines of the legal boundaries of Brazos County, and where the primary end destination of the travel is within these same boundaries. 9. Out -of -county Travel - any travel that has a primary end destination outside the established legal boundaries of Brazos County. 10. Out-of-state Travel - any travel that is undertaken which has a primary end destination outside the established legal boundaries of the State of Texas. 11. Educational Travel - out -of -County travel that is undertaken by County employees for approved education seminars, conferences and meetings. 12. Law Enforcement Travel - travel expenses incurred by County law enforcement personnel for the explicit purpose of transporting prisoners and/or probationers, collection of evidence, and other travel directly attributable to official County business. 13. Travel Expenses - transportation (airline fares, personal auto, public transportation, parking, and taxi), meals, lodging, and incidental expenses associated with traveling on official County business. 14. Travel Expense Forms' - all forms so designated by the Auditor's office to be used to report actual and estimated travel expenses for official County business. These forms are to be submitted to the Auditor's office for reimbursement and/or documentation for advances with regards to travel expenses. 15. Direct Billing - a pre -arranged billing, established for a County employee with a lodging facility at which they plan to stay when away from their place of employment overnight on County business. Direct Billing is arranged by the Auditor's office with the intent being the reduction of the employee's financial responsibility for costs associated with travel on County business. 16. Incidental Expense - a necessary and reasonable expense incurred by a County employee while traveling on official County business. This does not include transportation, meals, lodging, tips, gratuities, alcoholic beverages, laundry or in -room video rental. 17. Mileage - the distance from a duty point to a destination. As noted in the following procedure, the County will reimburse mileage based on an internet mapping service such as mapquest.com, yahoomaps.com or googlemaps.com. 18. Mileage Rate - the rate of reimbursement established by the Commissioners' Court in December of each calendar year for use of a personal automobile while on County business. 19. Meal Expense — limited to $55.00 a day for meals, if an employee is away from their duty station overnight. M BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES 20. Host Hotel — "preferred room rates" negotiated by a sponsor for participants of a conference, seminar or continuing education training, at or near the program site. BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES B. GENERAL POLICY STATEMENT All reasonable and necessary travel by County employees for which a departmental budget has been established, and for which the department has funds remaining in the budget, and for which the travel is required in order for the employee to conduct County business is authorized. County officials and department heads are expected to plan out -of -County travel for themselves and their employees to achieve maximum economy and efficiency. All County reimbursed travel must be for official County business only. It is the responsibility of the County official and/or department head to see that all Out -of -County travel expense forms are properly completed, documented, signed and forwarded to the County Auditor's office within fourteen (14) calendar days of the travel return date. In -County mileage reimbursements may be submitted on a monthly basis. Upon submission of the travel reimbursement form amounts that are $10.00 or less will automatically be deducted from the employee's next payroll after the forms submission. Amounts greater than $10.00, it is the employee's responsibility to pay back to the County Treasurer's office or notify the Auditor's office authorizing a payroll deduction for these amounts with the submission of the travel reimbursement form. C. M-COUNTY TRAVEL In the process of conducting County business, employees may be required to travel to locations within the County, but away from their normal duty station. If the employee incurs expenses incidental to such travel, the employee is required to obtain authorization from the department head for such expenses. If the anticipated expenditure will be in excess of $25.00, the department head may request a travel advance using the Travel Advance Form and secure the Commissioners' Court approval before any expense is incurred. Employees are expected to report the shortest distance between destinations for all travel. The County will not reimburse for personal mileage or for travel between an employee's residence and their duty point. The County will not reimburse for meals unless employee is away from their duty station overnight. The employee traveling on official County business within the County should first determine from the department head if a County vehicle is available to conduct such business. All such authorized expenses will be reimbursed within ten (10) days of the receipt by the County Auditor's office of completed reimbursement request forms. Procedure: For In -County travel, Expense Report should be used. Once travel is completed an Expense Report needs to be created in Oracle at least once a month for previous travel. Department heads should then approve the Expense and once approved the Expense will be submitted with attached documentation for approval by the County Auditor's office. Mileage will be reimbursed based on the actual mileage traveled at the prevailing rate established by the Commissioners' Court. The County will not reimburse employees for meals or lodging expense incurred In -County. 0 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES D. OUT -OF -COUNTY TRAVEL Out -of -County travel by County employees is permissible provided that it is authorized in advance by the department head and does not exceed departmental budgetary allowance for such travel. It is the department head's responsibility to ensure that each request has adequate documentation attached to support the stated time, place, and business purpose of the travel expense (see "Accountable Plan" requirements, Page 1). The County will reimburse for County employee meals only while the employee is out of the County on County business and away from their duty station overnight. If the travel expense is anticipated to exceed $25.00 a travel advance may be requested.. Procedure: All Out -of -County reimbursement requests are to be made in an Expense Report created in Oracle. Requests for meal reimbursement are to be as follows: 1. Meals will be reimbursed at the amounts listed, taxes included: Breakfast $ 12.00 Lunch $ 18.00 Dinner $ 25.00 2. No receipts will be required. 3. The County will not reimburse an employee for more than $55.00 per day for meals. Meal reimbursement will not be provided to an employee unless the employee is away overnight. 4. The County will not reimburse for meals provided by the conference or seminar. It is expected that the conference or seminar registration fees include any meals provided and that the employee will avail themselves of these meals. Additionally, a "continental breakfast" is not considered a meal for reimbursement purposes. The County will reimburse County employees for mileage, if a personal vehicle is used, while the employee is Out -of -County on County business. Mileage reimbursement will be made based on the duty station address to specific destination address as documented by using an internet mapping service such as mapquest.com, yahoomaps.com or googlemaps.com, at the existing reimbursement rate set by Commissioners' Court. 7 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Requests for mileage reimbursements can be made in one of two ways: Where mileage request is simply for a round trip the employee need only enter the mileage in the Expense. This is arrived at by selecting 'Car Mileage' as the Type in Oracle, the reimbursement rate that has been established by Commissioners' Court will calculate. It is requested that the employee use an internet mapping service with specific addresses including number, street and zip code such mapquest.com and that the mileage documentation be submitted with the Expense. 2. Where mileage is requested for the use of a personal automobile while on County business and the request is for mileage other than the round trip from duty point to destination, then the employee should use the Expense Report to establish the additional miles and business purpose. The County will not reimburse for mileage incurred at the destination city in pursuit of food or personal errands. Additional miles incurred at the destination city for County business should be documented using addresses at either, www.mapquest.com, www.googlemaps.com or www.yahoomaps.com. These totals should then be transferred to the Expense Report. The County will reimburse the traveling County employee for the actual cost of lodging expenses incurred, not to exceed the rate used by the State of Texas for the location, excluding taxes, while traveling on official County business. The travel needs to be approved by the department head, and the cost must not exceed the remaining departmental budget. Receipts are required for the reimbursement of lodging expenses. Please see Section G, this policy, for more information on reimbursement of lodging expenses. E. OUT-OF-STATE TRAVEL The County will reimburse employees for out-of-state travel using the GSA approved lodging and meal rates. The rates can be found by searching the city or zip code on http-//www.gsa.gov/Portal/category/100120. If the employee elects to use a personal automobile for such travel, the County reimbursement will not exceed the lesser alternative: either the mileage (round trip at the prevailing rate per mile) or the round trip airfare from Easterwood Airport to the destination (a commercial airline quote is required). It is noted that when the distance is greater than 350 miles, and when the air fare ticket can be purchased 21 days in advance; it is usually cheaper to fly than drive. Any employee traveling on County business who does not wish to fly, and whose destination is out of state may. place a request before the Commissioners' Court requesting authorization to drive and to be reimbursed for the actual travel expense. The request would need to be in writing, placed before the Commissioners' Court 10 days prior to departure, and would need to include the reason for the request and a comparison of the costs. Commissioners' Court has the authority to accept and /or reject each request based on merit as presented. Procedure: Any out-of-state travel request must be presented to the department head. All requests for reimbursement are to be made on the Expense Report. If an Advance is needed, it .should be requested at the same time. N. BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES F. CASH ADVANCES Employees that anticipate being away from their duty station on County business and Out -of -County for more than three (3) days, or when travel expenses are anticipated to be more than $25.00, may request a cash advance. The employee would be required to complete a Cash Advance. The advance should be submitted to the department head for approval and forwarded to the County Auditor's office for processing. All requests for advance must be submitted for approval with the Auditor's office ten days prior to the departure date so that proper approval from the Commissioners' Court can be secured. The request should not exceed the estimated expenses. All meal advances will be based on $55.00 per day and a maximum of the amount allowed for the location set by the State of Texas (Domestic Maximum Per Diem Rates) plus taxes will be advanced for each day of lodging that the employee anticipates. All employees are encouraged to arrange for direct billing and to arrange for quotations for air transportation when required. Procedure: Once the employee has returned to their normal duty station, the employee has fourteen (14) days to submit documentation to the County Auditor's in an Expense Report to account for the use of the travel advance funds. If the employee has received funds in excess of their need the balance should be remitted to the County Treasurer's office, and a copy of all receipt(s) attached to Expense Report. After the 14 day period cash advances that have not had documentation submitted will be deducted from the employee's paycheck as agreed in the cash advance. All disbursement of funds and collection of funds with regards to cash advances will be handled through the County Treasurer's office. The department head has oversight responsibility for all disbursements related to cash advances. G. LODGING The County will be responsible for a maximum of the amount allowed for the destination set by the State of Texas (Domestic Maximum Per Diem Rates) plus tax per day, for lodging expenses incurred by a County employee while traveling on official County business either out of county or out of state. The County prefers to arrange for hotel accommodations to be billed directly to the County. Department heads are encouraged to plan as far in advance as possible, and to arrange for direct billing. The County will only be responsible for the amount allowed for the destination set by the State of Texas. If the room charge is greater than allowed, the employee should be prepared to be responsible for the difference. The State of Texas follows the U.S. General Services Administration per diem rates by location. Rates are set by fiscal year, effective October 1 each year. The rates can be found by searching by city or°zip code at this website: bgp://www.gsa.gov/l)ortal/categoDL/100120. The decision to pay the lodging fee for the night before a conference or meeting is at the discretion of the department head. This decision is based on the location of the meeting site and beginning or ending time of the program. Likewise, the decision to pay the lodging fee for the last day of a conference or meeting is at the discretion of the department head. It is the employee's responsibility to make sure this issue is covered prior to the meeting taking place and prior to the request being placed before the Commissioners' Court. 1 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Host Hotel In many instances a county employee will attend a seminar, conference or continuing education program where the sponsor of the program has negotiated preferred room rates at (or near) the site where the program is to be held. In many instances the preferred room rate is referred to as the "host hotel." In some instances the program sponsor has secured such preferred rates at several locations. The county would prefer that county employees attending such programs stay at the "host hotel." And, therefore, if the room rate is greater than the rate allowed under Section G — Lodging of this policy, the county will reimburse the employee for the full amount of the room plus tax. The employee is required to provide adequate documentation that the program negotiated a preferred rate with the "host hotel." An example of adequate documentation would include a seminar brochure or registration information provided by the program sponsor that lists the preferred hotels. In the event an employee is able to secure a room for an amount less than the host hotel rate when a host hotel is available without incurring additional parking, car rental or mileage expenses the employee will be reimbursed at the actual room rate. Many times the county employee attending a sponsored program does not plan to attend the program in a timely manner and all "reserved program rooms" will have been taken. Alternative sites will not be considered as "host hotels" unless specifically designated as such by the program sponsor. Out -Of -State When a county employee requests out-of-state travel for a sponsored seminar, conference or continuing education program, and there is not a designated "host hotel", it is the employee's responsibility to register in a timely manner to allow the opportunity to stay at the hotel or conference center where the program is being held. When the employee makes a request for out-of-state travel, the request should clearly state the anticipated room cost, and request formal approval for reimbursement. Relatives and Friends Frequently county employees while traveling on county business and away from their duty station overnight will stay with friends and/or relatives. As a result their application for reimbursement will appear as if they were not away from home overnight. When such an event happens, the employee should attach a notice to their reimbursement request to allow the county auditor's office to confirm the overnight stay. Restrictions on County reimbursable lodging expenses: 1. The County WILL reimburse for: Daily Room Charges as allowed by the rates adopted by the State of Texas for the destination plus tax. Properly Documented Business Telephone Calls Facility Parking Charges — Self parking only* Taxi Fares (no documentation required) Alternate means of travel (i.e. bus, train, etc.) 10 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Internet service used for conducting County business Tolls for toll road travel — receipts required Valet parking for handicapped employees with a valid handicap placard from the Tax Office. 2. The County will NOT reimburse for: Snacks Charged To The Room Room Service (No gratuity, no room service charge) Personal Expenses (i.e.: Valet, Dry Cleaning, Laundry, etc.) Tips and/or Gratuity Alcoholic Beverage Charges Video Rental (i.e.: In -Room Movies, etc.) Personal Phone Calls Hotel Club Charges Recreational Facility Charges *The County will reimburse for self parking at any rate with receipts. Valet parking will be reimbursed if it is the only parking available and is documented as such by the hotel. In the event self parking and valet parking are available and the employee chooses to use valet parking the County will only reimburse up to the rate equal to the self parking rate. Employees who incur lodging charges defined as unacceptable for reimbursement are responsible for these payments. These charges are to be accounted for and payment rendered to the facility by the employee at check out. If any of these charges billed incorrectly directly to the County by a lodging facility, the employee will be responsible for remitting reimbursement to the County Treasurer. Procedure: The employee will be required to obtain an original lodging statement from the establishment where the employee stayed. This statement should be attached to the Expense Report. No exceptions will be allowed. H. AIR FARE and CAR RENTALS All County employees are required to travel by the least expensive mode of travel. The employee should evaluate whether travel by airplane to the destination point is cheaper than traveling by other means. The County will only reimburse for the least expensive mode of travel, unless the employee's supervisor can show good cause for using another mode. When the final destination is over 350 miles then air travel should be considered. Car Rentals should only be utilized when required for the employee to fully carry out their official business. Taxi cabs, buses, and hotel shuttle services are usually less expensive than car rentals. The County will not reimburse for expenses incurred for personal reasons. The County would prefer that the employee not enter into a rental arrangement unless it is necessary and required for the completion of the business purpose. The County will not reimburse for first class travel. The County will only reimburse for necessary car rental at the sedan rate (no luxury cars) and necessary gasoline for the rental with receipts. The County will not reimburse for mileage on a rental car. 11 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES I. CONFERENCES, SEMINARS and CONTINUING EDUCATION The County prefers to pay in advance for conferences, seminars and registrations for continuing education. By so doing, the financial responsibility placed on the employee is reduced and proper and timely assistance can be given to the employee with regards to reservations, travel advances, and completion of reimbursement forms. The County requires that requests for registration fees be accompanied by a conference program, seminar program, or continuing education program that indicates the cost, location and payee's address. The County requires that the employee's supervisor approve the request. The supervisor must indicate that the employee's attendance will enhance the employee's ability to perform in their assigned job function. Each elected official or department head is required to budget for registration at conferences, seminars and continuing education annually as needed. If there is no budget allocation for this expenditure the Auditor's office will not approve the expenditure until an official budget amendment or budget adjustment has been approved. All elected officials and department heads are required to budget for State required annual continuing education for all members of their staff where required. When properly budgeted the County will pay for all required continuing education mandated by State statutes for elected officials and appointed department heads. When the registration for a conference or seminar includes payment for meals, it is anticipated that the employee will eat the meal provided. The County will not pay for an additional meal. When the conference or seminar is scheduled out of the County and begins in the morning. The County will reimburse for meals and lodging the night before when the distance to the sight is over 150 miles. When the conference or seminar is out of the County and ends after 4:00 PM the employee will be reimbursed for the evening meal immediately following the end of the conference or seminar if the sight is over 150 miles from the Courthouse. Meals will not be reimbursed to an employee who is less than seventy five (75) miles away from their duty station unless the employee is away overnight. J. LAW ENFORCEMENT TRAVEL The department head prior to the occurrence of any expense must approve all law enforcement travel expenses, whether it is prepaid by the County or reimbursed after the fact. If planning can take place before there is a need for such travel, or if travel is a result of a defined "emergency" the department should try to secure permission from the Commissioners' Court for the use of credit cards in such cases. If credit cards are used then the County Credit Card Policy is to be followed. It is recognized that the need for law enforcement travel may occur on an emergency basis. The County Attorney, Sheriff or the Director of Juvenile Probation is authorized to approve such travel and related expenses in the event of an emergency. The County Attorney, Sheriff or the Director of Juvenile Probation is required to notify the County Judge and the Auditor within 48 hours of the designation of an emergency. If there are no budget funds available, the County Judge's approval will be required before the expenditure can be incurred. 12 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES K. MISCELLANEOUS The employee needs to be aware that a credit card receipt is not documentation for an expenditure. All requests for reimbursements and/or requests for the County to pay for a travel related expenditure must be supported by documentation. It is the employee's responsibility to secure the documentation at the time of expenditure. In the event that no documentation is secured a certification as to the expenditure is not sufficient to support reimbursement. Some form of contemporaneous record must be received from the vendor. When an employee elects to have their spouse and/or family travel with them, this must be accurately documented and separation of costs will be required. Lodging expenses must be documented by the hotel/motel as to what a single occupancy rate would have been. This should be done on the face of the receipt. ALL ELECTED OFFICIALS AND DEPARTMENT HEADS ARE TO INSURE THAT ALL EMPLOYEES HAVE READ THIS POLICY AND COMPLY WITH IT. FAILURE TO FOLLOW THE POLICY WILL RESULT IN A DELAY IN THE REIMBURSEMENT PROCESS, AND COULD POSSIBLY CAUSE LEGITIMATE REIMBURSEMENTS TO BE DENIED. IF IN DOUBT PROVIDE AN EXPLANATION OR OTHER DOCUMENTATION. THE COUNTY DOES NOT INTEND FOR EMPLOYEES TO FINANCE COUNTY OPERATIONS. 13 BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Budget Office NUMBER: DATE OF COURT MEETING: 1/2/2024 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: SOURCE OF FUNDS: REQUIREMENTS: NOTES/EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES: ATTACHMENTS: File Name FY24 Advance HARP IGT_- Brazos Couniy_LPPF pdf Agenda_ _FY24 Adv_HARP Allocatlon Summary_ Brazos LPPF.pdf Request authorization to wire transfer up to $448,595.52 to HHSC for the Fiscal Year 2024 Hospital Augmented Reimbursement Program (HARP)Advance IGT for the benefit of participating hospitals using funding from Brazos County Local Provider Participating Fund. Commissioners Court Nina Payne 12/27/2023 False False $0.00 Brazos County LPPF ( Fund 16000) HHSC requires this I GT to be entered into TexNet no later than close of business Thursday, January 4, 2024 with a settlement date of Friday, January 5, 2024. The Hospital Augmented Reimbursement Program (HARP) is a statewide supplemental program providing Medicaid payments to hospitals for inpatient and outpatient services that serve Texas Medicaid fee -for -service (FFS) patients. The program serves as a financial transition for providers historically participating in the Delivery System Reform Incentive Payment program. HARP will provide additional funding to hospitals to assist in offsetting the cost hospitals incurwhile providing Medicaid services. Subject to CMS approval, eligible participants in Federal Fiscal Year 2022 include non -state government -owned and operated hospitals and private hospitals. The public HARP SPA was approved for non -state government -owned and -operated hospitals on August 31, 2022. The private HARP SPA was approved for private hospitals on August 15, 2023. Reimbursement rules are located at Title 1 of the Texas Administrative Code, Part 15, Chapter 355, SubChapter J, Division 4, Rule 8070. Request approval. Description ' Tvoe HARP IGT Memo Cover Memo HARP IGT Backup Backup Material APPRO� 1116 Duane Peters Date County Judge From: Kelly C"Brien To: Edward C. Bull; Nina Payne; Jamie L. Cartwright; Cristian T. Villarreal; Katie D. Conner Cc: Justin Flores; Colt Sullivan Subject: FY24 Advance HARP IGT Brazos County LPPF Date: Thursday, December 21, 2023 11:25:12 AM Attachments: FY24 Adv HARP Allocation Summary - Brazos LPPF.xlsx r-------------------------------------------------------------------------------------------------------------------------------------------------- ;Brazos County Disclaimer ***** This'is an email from an EXTERNAL source. DO NOT click links or open attachments :unless you recognize the sender and have verified that the content is safe. Never enter :USERNAME, PASSWORD or sensitive information on pages linked from this email.***** ------------------------------------------------------------------------------------------------------------------------------------------------ Hello, Brazos County Team. As you know, the upcoming FY24 HARP Advance IGT is taking place on Thursday, January 4th. Accordingly, the hospitals participating within the Brazos County LPPF would like to request the following IGT amount noted below. (Please review the accompanying allocation.) FY24 HARP Advance — Requested IGT Amount S448,595.52 HHSC requires these IGT amounts be entered into TexNet no later than the close of business 1/4/2024 with a settlement date of 1/5/2024. These funds will need to be placed in the "HARP" Bucket. Upon successful completion of the IGT, please submit the PDF of the TexNet Trace Sheet and allocation form to hhsc fp dhar aymentsPhhs.texas.g_o_v. AHCV also kindly requests to be copied on the TexNet submission to HHSC on or before the deadline noted above. Please do not hesitate to contact us with any questions. Thank you, Kelly O'Brien Adelanto Healthcare Ventures L.L.C. 401 W. 15th Street, Suite 840 1 Austin, TX 78701 Main Office: (512) 322-9413 Direct: (802) 825-2466 http:llwww.ahcv.com Brazos County LPPF HARP Advance FY24 Facility Allocation Date: January 2, 2024 Thursday, January 4, 2024 ant Date: Friday, January 5, 2024 HARP Bucket SDA TPI Hospital Government Entity IGT Total % of Funding from GE IGT from GE M SA Central 326725404 Baylor Scott & White Medical Center -College Station Brazos County LPPF $ 129,203.38 100% $ 129,203.38 M SA Central 135226205 Baylor Scott & White Medical Center -Brenham Brazos County LPPF $ 5,573.34 100% $ 5,573.34 M SA Central 127267603 St. Joseph Regional Health Center Brazos County LPPF $ 304,861.54 100% $ 304,861.54 M SA Central 112725003 Burleson St. Joseph Health Center Brazos County LPPF 1 $ 3,023.73 100%1 $ 3,023.73 Tr vis 353712801 Baylor Scott & White Medical Center- Marble Falls Brazos County LPPF 1 $ 5,933.53 1 100%1 $ 5,933.53 Brazos County LPPF 1 $ 448,595.52 $ 448,596.52 Total 1 $ 448,595.52 $ 448,595.52 Brazos County Purchasing.. Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 BRAZOSCOUNTY AUCTION DOCUMENTATION SHEET : Purchasing Department wouldlike to request Commissioner's Court approval to advertise following: TE: January 2°d, 2024 .UCTION RUN DATES: Start January 12t'', 2024 — January 26t'', 2024 G DEPARTMENT: Purchasing OF ITEMS BEING AUCTIONED: Furniture, Computers, Equipment, OVAL SIGNATURE: Duane Peters, County Judge TE APPROVED: jAr-1 L.L A �� a I Q da 4 AMENDMENT ONE CLINICAL PSYCHOLOGY SERVICES AGREEMENT BRAZOS COUNTY COMMISSARY FUND AND TEXAS A&M UNIVERSITY The Brazos County Commissary Fund ("BCCF") and Texas A&M University — Department of Psychological and Brain Sciences ("TAMU") entered into a Clinical Psychology Services Agreement with a term of October 1, 2022 through September 30, 2025 and a date of last signature being November 14, 2022 ("Agreement"). BCCF and TAMU wish to enter into this Amendment One to the Agreement. Section 4. PRICE AND PAYMENT. The first paragraph under this Section 4 of the Agreement currently reads: "As compensation for services performed under this Agreement, BCCF agrees to pay TAMU a firm fixed -price of (1) $74,863.00 (paid in 12 monthly installments of $6,238.58 starting October 1, 2022 and ending September 20, 2023 and (2) $84,210.00 (paid in 12 monthly installments) of $7,017 starting October 1, 2023 and ending September 30, 2025. Payments will be sent to the address In Article 16." As the original fixed price compensation structure was predicated on the scope of work where TAMU was to provide four (4) graduate students for ten (10) hours per week for fifty (50) weeks for a total of 500 hours each during a given 12-month period, and; As the number of TAMU graduate students available to provide services may vary, BCCF and TAMU wish to amend the Agreement from its fixed -price format to a variable -price format with total costs to BCCF not to exceed the original Agreement and as such, amend the first paragraph to read: "Beginning October 1, 2023 through September 30, 2025, TAMU will submit an invoice to BCCF at the rate of $1,754.25 per graduate student provided during the previous month with any invoice not to exceed the original $7,017 per month. For the avoidance of doubt, should TAMU provide three (3) graduate students at ten (20) hours per week In a given month, TAMU will invoice BCCF the amount of $5,262.75. Should TAMU provide two (2) graduate students at ten (10) hours per week, the monthly Invoice will be $3,508.50. Should TAMU provide one (1) graduate student at ten (10) hours per week, the monthly invoice will be $1,754.25. BCCF will remit payment within thirty (30) days of BCCF receipt of TAMU invoice" 1 of 2 Invoices will be submitted to: Cynthia Tomas Inmate Trust Fund ClerklCommissary Clerk Brazos County Sheriffs Office (P) 979.361.4808 (FJ 979.361.4866 Email ctomas@brazoscountybc gov (payments for account 0188768) TAMU will give notice via discussion with the Chief Deputy -Corrections of the Brazos County Sherfff's Office at least 30 days In advance of an adjustment In the service hours to be delivered to BCCF and will discuss with the Chief Deputy the number of months predicted that TAMU will provide the adjusted In-service hours, as well as plans to return to full 40 hours per week services through this Agreement This Amendment One serves as the written notfflcadon that a change in service hours provided per week per month may vary during Agreement period. All other terms and conditions of the Agreement remain in full force and effect. Texas Anil University Brazos County Commissary Fund Dean Endler, University Contracts Officer 2 J A.I-.L `.'i 2 of 2 Duane Peters, County Judge ✓v..0 gJ11 "11-JVpu - UJU 1 V/J-VULI!"hJAI-A�GJ-VJV �L.I:J L./VO�VJ TAMU—Brazos County Commissary Fund Clinical Services Agreement October 1, 2022 - September 30, 2025 CLINICAL PSYCHOLOGY SERVICES AGREEMENT This constitutes a Clinical Psychology Services Agreement ("Agreement") between Texas A&M University, a member of The Texas A&M University System, an agency of the State of Texas ("TAMU"), and Brazos County Commissary Fund ("BCCF"). WHEREAS, the services contemplated under this Agreement are of mutual interest and benefit to TAMU and to BCCF and will further the instructional and technical objectives of TAMU in a manner consistent with its status as an agency of the State of Texas, NOW, THEREFORE, the parties hereto agree as follows: 1. STATEMENT OF WORK. TAMU agrees to use its reasonable efforts to perform the services ("Services") described in the Statement of Work appended hereto and incorporated as Appendix A. 2. SERVICE PROVIDERS. Direct services will be conducted by clinical psychology doctoral students. Supervision services will be provided by a TAMU clinical psychology faculty member, Laura J. Osborne, Ph.D., or an alternative designated clinical psychology faculty member of the Department of Psychological and Brain Sciences ("PBS17 ). 3. PERIOD OF PERFORMANCE. TAMU will conduct the services in Appendix A during a 3-year period of October 1, 2022 through September 30, 2025. This Agreement may be renewed or modified only by written agreement executed by both parties. 4. PRICE AND PAYMENT. As compensation for services performed under this Agreement, BCCF agrees to pay TAMU a firm fixed -price of: (1) $74,863.00 (paid in 12 monthly installments $6,238.58 starting October 1, 2022 and ending September 30, 2023 and (2) $84,210.00 (paid in 12 monthly installments of $7,017.50 starting October 1, 2023 and ending September 30, 2025. Payments will be sent to the address in Article 4-r 16 Costs of these services include other direct costs, which will be used by TAMU for supplies, photo - reproduction, books, journals, training recordings, software, equipment, professional dues, travel expenses, educational development, salaries, fringe and tuition and fee costs, and other directly related costs. This agreement constitutes a fixed -cost contract, with the exception of possible additional fees -for -service for purchases of proprietary psychological testing materials to be used for BCCF or court -ordered testimony by the faculty supervisor (at the rate of $250 per hour). These fees -for -service will be authorized in advance by a designated BCCF administrator and billed to BCCF in an itemized invoice based on actual usage. Pre - approved fees -for -service will not exceed $1,500.00 per fiscal year of this Agreement. 5. CONFIDENTIAL INFORMATION. All information disclosed by BCCF to TAMU for services provided under this Agreement will be treated as Confidential Information of BCCF, and TAMU will only use such information for the benefit of BCCF in the rendering of services for BCCF and will not otherwise use or disclose such information to others without express, written permission of an officer of BCCF authorized to grant such permission. Upon termination of this Agreement, TAMU will immediately return to BCCF all writings, recordings and records of every type (including all copies thereof) embodying in any form any Confidential Information of BCCF. The foregoing limitations of confidentiality will not apply to (i) information which, at the time of disclosure to TAMU, was already in the public domain, (ii) information, which at the time of disclosure to TAMU, was already known to TAMU (except information previously acquired by TAMU directly or indirectly from BCCF or from a "U uUQJyu uivcwNc w. oavvr�.ra-oo�i-Yard-noc�-0000uauvoow third party under a continuing obligation of confidence to BCCF, (iii) information, which after disclosure to TAMU, becomes part of the public domain through no fault of TAMU, (iv) information received by TAMU from a third party not owing a duty of confidence to BCCF, or (v) information required to be disclosed by law or court order, including the Texas Government Code, Chapter 552, the Texas Public Information Act. 6. PUBLICITY. BCCF will not use the name of TAMU, or the names of TAMU employees, in any publicity, advertising, or promotional literature without prior written consent obtained from TAMU in each case. TAMU will have the right to acknowledge BCCF, the Scientist, the nature of the Services, and the dollar value of the Agreement in TAMU records and reports in addition to any other information that is required to be disclosed in response to a public information request submitted pursuant to the Texas Public Information Act, Chapter 552, Texas Government Code. COMPLIANCE WITH THE PRISON RAPE ELIMINATION ACT. The BCCF, as an operation of the Brazos County Sheriffs Detention Center, will comply with the Prison Rape Elimination Act (PREA). The Detention Center has a Zero Tolerance Policy regarding sexual abuse and sexual harassment. The Detention Center will conduct a background investigation on all proposed TAMU doctoral students or other contractors who may have contact with inmates. Background checks will be conducted at least every five (5) years for all contractors. BCCF will ensure that all volunteers and contractors who have contact with inmates have been trained on their responsibilities under the Detention Center's sexual abuse and sexual harassment prevention, detection, and response policies and procedures. Any contactor or volunteer who engages in sexual abuse is prohibited from contact with inmates and will be reported to law enforcement agencies and to relevant licensing bodies, unless the activity was clearly not criminal. The Detention Center will take appropriate remedial measures and prohibit further contact with inmates on the cases of violation of sexual abuse or sexual harassment policies by the contractor. The contractor has an affirmative duty to disclose any misconduct in violation of the sexual abuse or sexual harassment policies. Material omissions regarding misconduct, or the provision of materially false information, are grounds for termination of this Agreement. 8. TERMINATION. This Agreement may be terminated by either party upon thirty (30) days written notice given to the other by certified mail or personal delivery. In the event of termination, TAMU will be paid the compensation earned prior to the date of termination as provided for in this Agreement computed pro rata up to and including the date of termination. DISCLAIMER OF LIABILITY. TAMU MAKES NO REPRESENTATIONS AND EXTENDS NO WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED IN CONNECTION WITH THE REPORTS, OR EVALUATIONS FURNISHED UNDER THIS AGREEMENT. THERE ARE NO EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, OR THAT USE OF SUCH MATERIALS OR MODIFICATION OF SUCH MATERIALS WILL NOT INFRINGE ANY PATENT, COPYRIGHT, TRADEMARK, OR OTHER PROPRIETARY RIGHT. TAMU assumes no liability for the actions taken by students providing clinical psychological services under this Agreement. The students are covered by professional liability insurance for psychological or behavioral health services paid out of the operating budget for the TAMU Psychology Clinic. TAMU agrees to provide evidence of insurance coverage to BCCF, if requested. 10. FORCE MAJEURE. Except for the obligation for the payment of money, if either party fails to fulfill its obligations hereunder when such failure is due to an act of God, or other circumstance beyond its reasonable control, then said failure will be excused for the duration of such event and for such a time thereafter as is reasonable to enable the parties to resume performance under this Agreement. Page 2 of 5 vU�UQIyn �tivcwNc iv. o�uvr�.ra-oov�--r�r�i-r�o�a-�ovotlavvooi.o 11. DISPUTE RESOLUTION. BCCF must use the dispute resolution process provided in Chapter 2260 of the Texas Government Code to attempt to resolve a dispute arising under this Agreement and such process is a required prerequisite to suit in accordance with Chapter 107, Texas Civil Practice and Remedies Code. BCCF must submit written notice of a claim of breach of contract under this chapter in accordance with Article 15. TAMU is an agency of the State of Texas and nothing in this Agreement waives or relinquishes the right of TAMU to claim any exemptions, privileges and immunities as may be provided by law. 12. ENTIRE REPRESENTATION. This Agreement contains the entire agreement between the parties and supersedes any prior oral or written agreements, commitments, understandings, or communications with respect to the subject matter of the Agreement. No amendments or modification of this Agreement will be effective unless set forth in writing executed by duly authorized representatives of each party. This Agreement will be construed in accordance with the laws of the State of Texas. 13. WAIVER. No waiver of any provision hereof or of any right or remedy hereunder will be effective unless in writing and signed by the party against whom such waiver is sought to be enforced. No delay in exercising, no course of dealing with respect to, or no partial exercise of any right or remedy hereunder will constitute a waiver of any right or remedy, or future exercise thereof. 14. ASSIGNMENT. This Agreement may not be assigned in whole or in part by any of the Parties without prior written consent of the other Party. This Agreement will inure to the benefit of, and be binding upon, BCCF's successors and assigns. It is the intention of the parties that no third persons, including students, are entitled to received or assert any rights under this Agreement. 15. SEVERABILITY. If any part of this Agreement is determined by any court or tribunal of competent jurisdiction to be wholly or partially unenforceable for any reason, such unenforceability will not affect the balance of this Agreement. 16. BILLING. TAMU PBSI Department agrees to bill BCCF monthly for services provided. BCCF agrees to mail a check payable to Texas A&M University 10 days following receipt of the bill for services. TAMU (for billing correspondence) Fritzie Freeman, Business Associate III Department of Psychological & Brain Sciences Texas A&M University 4235 TAMU College Station, TX 77843-4235 979-845-1872 979-845-4727 — Fax ffreeman@tamu.edu TAMU (for services management): Robert W. Heffer, Ph.D. Department of Psychological & Brain Sciences Texas A&M University 4258 TAMU College Station, TX 77843-4258 979-862-2228 979-845-5191 —Fax rob-hefferAtamu.edu 17. NOTICE. Any notice required to be given in connection with this Agreement will be in writing and will be deemed effective if hand delivered, or if sent by United States certified mail, return receipt requested, postage prepaid, or if sent by private receipted courier guaranteeing same -day or next -day delivery, addressed to the respective party at its address provided below. If sent by U.S. certified mail in accordance with this Section, such notices will be deemed given and received on the earlier of (a) actual receipt at the address of the named addressee, or (b) on the third (31) business day after deposit with the United States Page 3 of 5 Postal Service. Notice given by any other means will be deemed given and received only upon actual receipt at the address of the named addressee. BCCF: Kevin Stuart, CJM Chief Deputy, Corrections Brazos County Office of the Sheriff 1835 Sandy Point Road Bryan, TX 77807 979-361-4997 979-861-4811 Fax kstuart(a,brazoscountytx. jzov TAMU: Robert W. Heffer, Ph.D. Department of Psychological & Brain Sciences Texas A&M University 4258 TAMU College Station, TX 778434258 979-862-2228 979-845-5191 Fax rob-heffer(@,tamu.edu The parties have signed this Agreement in duplicate originals, and the Agreement is effective as of the date last written below. Texas A& Dean K. Endler By. 6Bdr%037091 Dean K. nr d=endlerptamu.edu Title: Assistant Vice President for Finance & University Contracts Officer Date: BraZajicky Co issa Fund By: wdic brazoscount . ov Title: Sheriff Date: [ 12-21- B yy Duane Peters dpeters a�),brazoscountytx.gov Title: County Judge Date: E31j30 of a ON 14 November , 2022, FULLY EXECUTED IN DUPLICATE, EACH OF WHICH WILL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. By; ) —Date: C' 1 1 LiL Wayne Dick , aSheriff w ick brazoscount ov Page 4 of 5 APPENDIX A STATEMENT OF WORK Four graduate students in TAMU's clinical psychology doctoral program will provide clinical psychology services to BCCF each year of this 3-year Agreement. Selection of the graduate students for this clinical assistantship will be determined by the TAMU Director of Clinical Psychology Training ("DCT") in consultation with clinical psychology program faculty and with appropriate BCCF administrative personnel. Typically, each of these 4 graduate students will work for 10 hours per week for 50 weeks (500 hours each) during a given 12-month period. Scheduling of these contractual hours will be negotiated on an individual basis between each graduate student and the on -site supervisor at BCCF. TAMU faculty will provide 1 hour of regularly scheduled weekly doctoral -level supervision for the graduate students. Additional supervision for urgent or non -urgent supervision will be provided as needed. Activities will include the following: direct clinical services, staff meetings and consultations, doctoral -level supervision at TAMU, and all administrative responsibilities including preparation of written reports and maintenance of clinical records. BCCF agrees to: (1) provide case -by -case consultation to the graduate students on an as -needed basis by BCCF staff; (2) provide a written evaluation of the students to the TAMU DCT at the end of the term of the Agreement; and (3) identify, in consultation with each graduate student, a total of 10 working days, other than BCCF holidays, during a given 12-month period, in which no clinical services will be provided by the student. Page 5 of 5 am, i :& Construction, -Inc. ' 1725 S. Velasco Angleton, Texas 77515 979-265-6101 To: Brazos Countv 300 E. 26m St Bryan TX. 77803 Attn: Willlam C. Wendt Description: C�MflqrnG C.O. No: 01 Date: December 14, 2023 Job No.: 23-574 Job Location; Brazos County Sign Shop Parapet Wall Metal Coping Tax Exempt. Yes x No J. ' Supply and Install new 24 ga. pretlnished bone -white metal wall coping on existing parapet wall. Coping to have a concealed exterior cleat/clip, and will be fastened on the interior wall ,with grommet fasteners. The coping will be 8-114" wide with an exterior leg of 3-314" and the interior leg of 2" both with a drip kick -out. Both ends of the wall coping will have and cap closures. 2. Seal 2 each. wall control joints. 3. Sales tax is not included. TOTAL ADD TO CONTRACT AMOUNT $ 2,690.00 e agree to make all the designated changes or additional work. The price of this contract: Increa es ❑ Decreases and will be ❑ Lump sum as specified ❑ Lump sum to be estimated or Cost Plus 18% ite of Changes or Additional Work: Printed Name/Tile: COLL P-cy UL&V& r DU, AtV z IcTEP.�S Itho i ed Signature: Date: u-i no above prices ana spectucauons of tins oraersre saustactory ana are nereoy acceptea. An worK to oe perrormea unaer the same terms anc as specified in the original contract unless otherwise specified. Payment shall be made upon completion in accordance with above specifications, g' NSSoC9 H- ~zTEXAS ASSOCIATION Of COUNTIES * f 0,* HEALTH AND EMPLOYEE. BENEFITS POOL NSt Exhibit Number One --1 Schedule of Specifications for the STOP -LOSS AGREEMENT (the Agreement) Between TEXAS ASSOCIATION OF COUNTIES HEALTH AND EMPLOYEE BENEFITS POOL (HEBP) And BRAZOS COUNTY (Member) Group Number: 217725 Effective Date: January 1, 2024 These specifications shall apply for the period of time indicated herein and shall continue in force and effect until the end of the Coverage Period, the Agreement is terminated, or this Exhibit is superseded in whole or in part by a later executed Exhibit. Item One Policy Period These specifications are for the Coverage Period commencing on January 1, 2024 and ending on December 31, 2024. Item Two Stop -Loss Contribution The Stop -Loss Contribution is the sum of the Individual Stop -Loss Contribution and Aggregate Stop -Loss Contribution amounts calculated as follows: A. Individual Stop -Loss Contribution shall be calculated Monthly and shall be equal to the sum of the amounts obtained by multiplying the number of Subscriber Units covered for a particular Month by: Medical $ 217.20 For each Composite Subscriber Unit B. Aggregate Stop -Loss Contribution shall be calculated Monthly and shall be equal to the sum of the amounts obtained by multiplying the number of Subscriber Units covered for a particular Month by: Medical $ 1.98 For each Composite Subscriber Unit Item Three Claim Liability & Run -Off Claim Liability A. Claim Liability for each Coverage Period shall be the sum of the Monthly amounts obtained by multiplying the number of Subscriber Units covered for each Month by the following factors: 2 Medical $ 1,655.74 For each Composite Subscriber Unit B. Run -Off Claim Liability shall be calculated by multiplying the sum of the total of all covered Subscriber Units during each of the three. calendar Months immediately preceding termination by the factors shown below. Settlement for the Final Accounting Period will be as described in Section II —SETTLEMENTS, Run -Off Period Settlement subsection of the Policy. Medical ` $ 431.99 For each Composite Subscriber Unit Item Four Stop -Loss Coverage A. Individual (Specific) Stop -Loss Coverage 1. The portion(s) of the Member's health benefit Plan (the Plan) that describes the benefits applicable.to Individual (Specific) Stop -Loss Coverage: • PPO Managed Health Care coverage • Traditional (Out -of -Area) Indemnity Benefit coverage • Prescription Drug Program 2. For N/A, who is identified by the Subscriber identification number N/A, the amount of Paid Claims during the current Policy Period in excess of the Point of Attachment of $ N/A, but not to exceed a maximum Point of Attachment of $ N/A. Such amounts shall apply for the Policy Period. 3. For each Participant, the amount of Paid Claims during the current Policy Period in excess of $200,000 per Participant. Such amounts shall apply for the Policy Period. B. Aggregate Stop -Loss Insurance 1. The portion(s) of the Member's Plan that describes the benefits applicable to Aggregate Stop -Loss Coverage; PPO Managed Health Care coverage 3 • Traditional (Out -of -Area) Indemnity Benefit coverage • Prescription Drug Program 2. The Point of Attachment shall equal the sum of the Claim Liability amounts calculated, Monthly as described in Item Three -A above for the indicated Coverage Period. In the event of termination at the end of a Coverage Period, the Final Settlement Point of Attachment shall equal the sum of the Claim Liability amount for the Final Coverage Period and the Run -Off Claim Liability calculated as described in Item Three-B, but in no event shall the Point of Attachment be less than $18,988,689. Aggregate Stop -Loss benefit payments shall not exceed a maximum of unlimited for the indicated Coverage Period. Item Five Special Provisions For purposes of this Coverage Period, Individual (Specific) Stop -Loss Claims and Aggregate Stop -Loss Claims shall include those claims incurred on or after January 1, 2023 but on or before December 31, 2024, and paid between January 1, 2024 and December 31, 2024 paid under the terms of Member's Plan. For Aggregate Stop -Loss settlement purposes, the maximum medical claims for each participant that will apply to the Aggregate Stop -Loss is $200,000. A. HEBP will be the only entity providing Stop -Loss protection. B. The Stop -Loss Contribution shall be subject to change by HEBP as follows: 1. If a substantial change occurs in the number or composition of employees covered which results from: a. The addition of alternative health benefit plan such as medical or dental health maintenance organization or medical preferred provider organization plan other than HEBP; or b. A change in the benefit specification provided under the contract; or c. A change in Member's contribution level or other consideration paid by the Member if it results in a decrease in participation; or 4 d. A substantial change in the number of employees covered under this contract. A substantial change would be deemed to have occurred when the number of employees covered changes by: i. 10% or more over a 30-day period; or 35% or more over a 90-day period. In such event, HEBP reserves the right to adjust the rates on any due date occurring between the date such substantial change is identified and the next Fee Schedule period or contract anniversary date. 2. if either HEBP or Member files for bankruptcy or reorganization under state or federal law. 3. If the Stop -Loss Contribution becomes subject to premium tax any rates shall automatically be increased by the amount of any taxes imposed, increase, or adjudged due by any lawful authority on or after the contract date, which HEBP is required to pay or remit, whether relating to fees, services, benefits, payments or any other aspect of this contract. 4. Rates are based on the health program's requirement to be a total replacement product. 5. Rate may be adjusted for any future mandated legislative changes. Texas Association of Counties Health and Employee Benefits Pool By: Susan Redford TAC Executive Director Date: Member Signature: Printed Name: DLL. a 1,i E r e� T E25 Title: V 0 lG- fJT`( �itT)6 E Date: M NssoCfy H - ^zTEXAS ASSOCIATION Of COUNTIES *, HEALTH AND EMPLOYEE BENEFITS POOL y* CovI Brazos County ASO AND STOPLOSS EXHIBIT HEALTH Medical Plan: Custom Plan 1100 NGS (Blue Choice PPO Network) Custom Rx 7125140 with no Rx Deductible AD = 111/2024 Composite 1/1/2024 Annual Assumed employee enrollment 1,006 1,006 Expected paid claims - medical $847.87 $10,235,487 Expected Paid claims - Rx $476.72 $5,754,964 Total Expected Paid Claims $1,324.59 $15,990,450 Base Administration Charge "' $35.03 $422,882 BCBS Wellbeing Management - Enable level (base plan) $4.16 $50,220 OP UM / pain mgt, joint & spine = $0.52 MD Live Telehealth $0.54 $6,519 Estimated Rx Admin cost (see note 9 below) $2.92 $35,250 Stoploss Charges'"" $200,000 per Participant (medical and Rx) $217.20 $2,621,978 125% Aggregate (medical and Rx) $1.98 $23,903 Monthly Estimated Fixed Cost w/o Optional Services $262.35 $3,160,752 Maximum Claim Liability Factor*""" $1,655.74 $19,988,093 Projected Maximum Cost For Administration, Stoploss And Paid Claims $1,918.09 $23,155,122 Mirllmum,fuitdmg agm untsshoud include eXpected poi aims (EPC�� admmistrahon stoploss`cliaiges and estimated reserves �If actual paid clairrls exceed EPOS>the Countyvnll be regtiiretl to make,additional funds �vailabie up to the axfnum ClaimsLiabihty�� u t•}, ,a, .4 .,...^....,»W.1-F.-..m,i � `'�z �,.�5�'yiT�: ,.t, sRaJ. ,r 'vY, y r�".'d .� 3is^�...0 i�k�'�" '�Y e:. '"°a�.' .A ' This annual projection is based on current enrollment; the actual results will differ. " Costs associated with special services or custom materials provided will be billed separately from the Administrative Charges outlined in this exhibit If the specific (individual) Stoploss limit Is changed, the Stoploss charge & Liability Factors will be adjusted. This annual aggregate amount is based on current enrollment; In no event will the group's Claim Liability be less than: $18,988,689 Estimated Monthly Rebates: (see note 10 below) $91.82 PEPM $1,108.391 Optional Services (see information on additional programs) PEPM Annual enrollees = 1,006 BCBS Wellbeing Management add -on services Expanded Utilization Mgt - Pain mgt, joint & spine surgery $0.52 $6,277 OR Expanded Utilization Mgt - Advanced Imaging & Cardiology $0.62 $7,485 Interactive Wellness Coaching through Well on Target $0.11 $1,328 MD Live Telehealth Program (with or without Behavioral health) Medical Only $0.47 $5,674 Medical and Behavioral Health $0.54 $6,519 TERMINATION Run -Off Administration $0.00 $0 Run -Off Liability Factor $431.99 $1,303,746 Total $1,303,746 _ tte m rob 6 �wlll processftan ofaCl ins for.i� Thegrun off factQ� rs above wil( be multiplied bytb�te iot number a fen o`Iled `;: .'.�t � a, ^.: 4">. employees for each bfttne three�tonins immedtateiy pi�eeedmg contract temtmabon The resulrvt111 be the obligation of the group 3t : • ; In addition, the following provisions will apply. The rates above are effective for twelve months contingent upon: 1) The effective date will be not be later than 01101124 2) The County paying 100% of the employee - only cost for all lines of coverage; 3) A minimum enrollment of 1,006 employees with 37% carrying dependent coverage; 4) A monthly enrollment of no fewer than 956 employees; 5) The maximum medical and prescription drug claims for each participant applying to the aggregate stoploss is $200,000 6) Medical and Rx claims will apply to both the aggregate and the specific stoploss insurance subject to the levels identified above; 7) Basis of stop loss: both aggregate and specific stop loss are on a 24112 basis; 8) The County is required to fund bank account for medical and Rx claims; 9) The actual Navitus Rx admin cost will, be $1.67 per member per month (PMPM). We have converted it to a per employee basis herein; 10) Estimated rebates are based on the County's actual rebates for the last four quarterly rebate checks, adjusted for the county's 75% rebate share; rebates will be paid quarterly. 11) Traditional Non -Par Stop Loss Quote. Note, the above offer is contingent upon being awarded the stop loss contracts Proprietary an o idential Run date: 8110/22 Si ature of Co tracting Aut Date: y �SS0 H~z TEXAS ASSOCIATION Of COUNTIES *; 5*HEALTH AND EMPLOYEE BENEFITS POOL ./" COVN1Q FEE SCHEDULE — 07 Specifications for the ADMINISTRATIVE SERVICES AGREEMENT (the Agreement) between TEXAS ASSOCIATION OF COUNTIES HEALTH AND EMPLOYEE BENEFITS POOL (HEBP) and BRAZOSCOUNTY (Member) _ Group Number: 217225 Effective Date: January 1, 2024 These specifications are to apply for the period of time indicated herein and shall continue in force and effect until the end of the Fee Schedule Period, the Agreement is terminated, or this Fee Schedule is superseded in whole or in part by a later executed Fee Schedule. Item One Fee Schedule Period These specifications are for the Fee Schedule Period commencing on January 1, 2024 and ending on December 31, 2024. Item Two Reports Monthly billing statement.............................................................................. No additional charge Stop -loss reporting, tracking, and notification ............................................... No additional charge Standard reports* as specified by the most current reporting policy ............. No additional charge * Any additional reports required by the Plan Administrator must be mutually agreed upon between the Plan Administrator and HEBP. Such reports may be subject to additional charges, which will be addressed through Supplemental Billing. * HEBP provides administrative claims payment services only and does not assume any financial risk or obligation with respect to claims. Item Three Charges for Additional Services The following Additional Services shall be finnished: Subrogation.................................................................................15.0% of any recovered amounts B1ueCard® Program/Network access fees .............................. The lesser of 10.0% of the discount or $2,000 per claim B1ueCard® Worldwide Program International Group..................................BCWW Fee Schedule (10 or more member living outside of the USA) DomesticGroup............................................................................................. No additional charge (under 10 members living outside of the USA) Optional Services for International or Domestic Group...............................BCWW Fee Schedule Wellness Management.......................................................................$4.16 per contract per month Expanded UM: Pain Management, Joint, and Spine....................$0.52 per contract per month MD Live Telehealth (Medical and Behavioral Health) ................ $0.54 per contract per month Rx Administration......................................................... $1.67 per member per month 2 Item Four Plan Design Materials Claims Administrative Document Schedule of Specifications Exhibit A - Plan Service Area Benefit Booklets: Accept/Decline 0 ❑ Benefit Booklets..................................................0 No additional charge ❑ $Supplemental Billing* ❑ Customized Benefit Booklets ............................. 0 No additional charge ❑ $Supplemental Billing* ❑ 0 Customized Covers ............................................. ❑ No additional charge ❑ $Supplemental Billing* Subscriber Identification (ID) Cards: Accept/Decline 0 ❑ Subscriber ID Cards ............................................. 0 No additional charge ❑ $Supplemental Billing* ❑ 0 Customized ID Cards..........................................0 No additional charge ❑ $Supplemental Billing* Network Provider Directories:..........................................................0 No additional charge Per employee enrolled in Managed Care coverage, only ❑ $Supplemental Billing* Subscriber Claim Forms, Application Forms, Enrollment Materials:.................ONo additional charge 0 $Supplemental Billing* Special Mailings: Cost has been included in Administrative Charge: Yes 0 No ❑ Identification Cards mailed to home addresses Yes 0 No ❑ Provider Directories mailed to home addresses Yes ❑ No 0 *Any customized materials or additional services or supplies not documented in this Fee Schedule may be subject to Supplemental Billing upon mutual agreement of the parties. Item Five Administrative Charges and Credits A. The Administrative Charge, calculated Monthly, shall be equal to. the sum of the amounts obtained by multiplying the total number of covered Subscriber Units by category by the appropriate factors shown below. -9 Fee schedule Medical Dental $35.03 $2.38 For each Composite Subscriber Unit B. The Termination Administrative Charge shall be equal to the amount obtained by multiplying the sum of all covered Subscriber Units during the three months immediately preceding the date of termination by the factors shown below: Medical Dental $0.00 $0.00 For each Composite Subscriber Unit C. In further consideration of the administrative services rendered pursuant to this Agreement, HEBP will retain 25% of any manufacturers rebates earned by HEBP as a result of sale of prescription drugs to Participants in the Plan. The remaining 75% will be allocated to the Member. D. Pharmacy Benefits Management Fees per prescription filled are invoiced periodically as follows: $0.00 per electronic claim $0.00 per manual claim $0.00 per mail order claim. Item Sig Plan Coverage Health Benefit Plan coverage inclusive of one or more of the following: PPO Managed Health Care coverage Dental Care coverage (optional per group) am Susan Redford TAC Executive Director Date: Signature: Printed Name: 1L A O E P E I t -e--S Title: C 0 u �-rry :IA-Oco r Date: 16 a i a6 a 4 n W :;•::ram THOMSON REUTERS" d To Account Address :ount #: 1005870618 tzos County Prec 2 Constable 1 Texas Ave # 151 YAN TX 77803 US Order Form Order ID:Q-07830840 Contact your representative aIex. thoneta,thomsonreuters.com with any questions. Thank Subscriber Information Shipping Address Account #: 1005870618 Brazos County Prec 2 Constable 200 Texas Ave 4151 BRYAN TX 77803 US Order Form is a legal document between Customer and Billing Address Account 1005870618 Brazos County Prec 2 Constable 200 Texas Ave # 151 BRYAN, TX 77803 US A. West Publishing Corporation to the extent that products or services will be provided by West Publishing Corporation, and/or B. Thomson Reuters Enterprise Centre GmbH to the extent that products or services will be provided by Thomson Reuters Enterprise Centre GmbH. A etailed list of products and services that are provided by Thomson Reuters Enterprise Centre GmbH and current applicable IRS Certification forris are available at: https://www.tr.com/trorderineinfo West Publishing Corporation may also act as an agent on behalf of Thomson Reuters Enterprise Centre GmbH solely with respect to billing and collecting payment from Customer. Thomson Reuters Enterprise Centre GmbH and West Publishing Corporation will be referred to as "Thomson Reuters", "we" or "our," in each case with respect to the products and services it is providing, and Customer will be referred to as "you", or "your" or Th mson Reuters General Terms and Conditions (available here: httn://tr.com/us-general-terms-and-conditions) apply to the purchase and use of all roducts, except print, and together with any applicable Product Specific Terms (set forth below) are incorporated into this Order Form by this ref rence. In the event that there is a conflict of terms among the General Terms and Conditions, the Product Specific Terms and this Order Form, the order of precedence shall be Order Form, the Product Specific Terms, and last the General Terms and Conditions. Thomson Reuters General Terms and Conditions for Federal Subscribers is located at h s://static.le alsolutions.thomsonreuters.com/static/Federal-ThomsonReuters-General-Terms-Conditions. df In the event that there is a conflict of terriis between the General Terms and Conditions and this Order Form, the terms of this Order Form control. This Order Form is subject to our Clear Fixed Rate / Window/Fraud Waste & Abuse Products Service Product Quantity Unit Monthly Minimum Term Order Type aterial Charges Months Subscription Plus 41882302 CLEAR for Law Enforcement Plus 25 Seats $166.00 36 Bridge (see below) Bridge Products Material # Product Quantity Unit Bridge Monthly Charges Bridge Term Months 41882302 CLEAR for Law Enforcement Plus 25 Seats 1 $0.00 1 1 Bridge Terms Bridge Monthly Charges begin on the date we process your order and will be prorated for the number of days remaining in the calendar month, if any. The Bridge Monthly charges will continue for the number of complete calendar months listed in the Bridge Term column above. At the end of the Bridge Term, your Monthly Charges and the Minimum Term will be as described in the Product grid above. All other terms and conditions of the Order Form remain unchanged. Minimum Terms Yo r subscription is effective upon the date we process your order ("Effective Date") and Monthly Charges will be prorated for the number of days remaining in that month, if any. Your subscription will continue for the number of months listed in the Minimum Term column above counting from the first day of the month following the Effective Date. Your Monthly Charges during the first twelve (12) months of the Minimum Term areas set forth above. If your Minimum Term is longer than 12 months, then your Monthly Charges for each year of the Minimum Term are displayed in the A chment to the Order Form. Page 1 of 4 end of the Minimum Term, we will notify you of any change in Monthly Charges at least 60 days before each 12-month term starts. Either of cancel the Post -Minimum Term subscription by sending at least 30 days written notice. if Government Subscribers Optional Minimum Term. Federal government subscribers that chose a multi -year Minimum Term, those final months will be implemented at your option pursuant to federal law. Miscellaneous licable Law. If you are a state or local governmental entity, your state's law will apply, and any claim may be brought in the state or federal is located in your state. If you are a non -governmental entity, this Order Form shall be interpreted under Minnesota state law and any claim by of us shall exclusively be brought in the state or federal courts in Minnesota. If you are a United States Federal Government subscriber, United :s federal law will apply, and any claim may be brought in any federal court. rges, Payments & Taxes. You agree to pay all charges in full within 30 days of the date of invoice. You are responsible for any applicable sales, value added tax (VAT), etc. unless you are tax exempt. If you are a non-govemment subscriber and fail to pay your invoiced charges, you are )nsible for collection costs including attorneys' fees. Contact. All invoices for this account will be emailed to your e-Billing Contact(s) unless you have notified us that you would like to be from e-Billing. edit Verification. If you are applying for credit as an individual, we may request a consumer credit report to determine your creditworthiness. If obtain a consumer credit report, you may request the name, address and telephone number of the agency that supplied the credit report. If you are lying for credit on behalf of a business, we may request a current business financial statement from you to consider your request. Notification Address. Send your notice of cancellation to Customer Service, 610 Opperman Drive, P.O. Box 64833, Eagan MN 23-1803 ;ulated Data. Due to the regulated or private nature of some data in our information products such as credit header data, motor vehicle data, ,er license data and voter registration data, you may need to complete a credentialing process which will include certifying what your legally nissible use of the data will be. You agree to immediately notify us if any of the information you provided in your ordering document or during credentialing process changes. You agree to and warrant that you are the end user of this data and that you will only use it for your own internal iness purposes. You also warrant that you will strictly limit the access, use and distribution of this data to user permitted under applicable laws, s and regulations and as permitted by the third party additional terms. You will keep the data confidential. You will use industry standard iinistrative, physical and technical safeguards to protect the data. You will not disclose it to anyone except as necessary to cant' out your nissible use. You will immediately report any misuse, abuse or compromise of the data. You agree to cooperate with any resulting inquiry. If we ;onably believe that the data has been misused, abused or compromised, we may block access without additional notice. You are responsible for lamages caused by misuse, abuse or compromise of the data by you, your employees and any person or entity with whom you shared the data. We be responsible for damages cause by us. We are not a consumer reporting agency. You may use information product data to support your own -esses and decisions but you may not deny any service or access to a service to a consumer based solely upon the information product data. mples of types of service include eligibility for credit or insurance, employment decisions and any other purpose described in the Fair Credit sorting Act (15 U.S.C.A. 1681b). If the Financial Industry Regulatory Authority regulations apply to you, you may use our information products ,erify the accuracy and completeness of information submitted to you by each applicant for registration on Form U4 or Form U5 in compliance t the requirements of FINRA Rule 3110. You may use the information products in this manner only in furtherance of written policies and :edures that are designed to achieve your compliance with FINRA Rule 3110 or as otherwise allowed by the General Terms and Conditions. :luded Charges And Schedule A Rates. If you access products or services that are not included in your subscription you will be charged our i-current rate ("Excluded Charges"). Excluded Charges will be invoiced and due with your next payment. For your reference, the current luded Charges schedules are located httn://static.legalsolutions.thomsonreuters.com/static/agreement/schedule-a-clear.pdf and Excluded Charges nge from time -to -time upon 30 days written or online notice. We may, at our option, make certain products and services Excluded Charges if we contractually bound or otherwise required to do so by a third party provider or if products or services are enhanced or if new products or services released after the effective date of this ordering document. Modification of Excluded Charges or Schedule A rates is not a basis for termination er paragraph 10 of the General Terms and Conditions. EAR Fixed Rate Usage :If the transactional value of your CLEAR fixed rate usage exceeds your then -current Monthly Charges by more than 10 :s in any month (or by 20 times in any month for Enterprise Law Enforcement subscribers), we may limit access to live gateways and request that parties enter into good faith renegotiation or terminate upon 10 days written notice. Transactional value of your CLEAR usage is calculated based n our then -current Schedule A rate. Schedule A rates may change upon at least 30 days written or online notice. ch Usage :If you have a fixed rate batch and/or batch alerts subscription and the total of your batch inputs or batch alerts exceeds your annual d rate batch or total batch alerts allotment, we may: 1) request the parties enter into good faith negotiations regarding a superseding agreement, 2) linate your subscription upon 10 days written notice or 3) limit your access to your fixed rate batch subscription for the remainder of the then- •ent 12 month period, during which time you will continue to be billed your Monthly Charges. If your access to your fixed rate batch subscription been limited, your access will be reinstated on the first day of the following 12 month period. ie trial includes Batch Services, you may submit up to 1,000 input lines at no cost. We reserve the right to invoice you for input lines in excess of )0. You will pay our then current Schedule A rate. Schedule A rates are located at httn://Iegalsolutions.com/schedule-a-clear. sting Vigilant Subscribers: We may terminate your License Plate Recognition (LPR) subscription if you are an existing Vigilant LEARN scriber whose LPR pricing is based upon your existing Vigilant LEARN agreement, and you cancel your Vigilant LEARN agreement. Page 2 of 4 E terprise Law Enforcement Subscribers: You certify that you have up to the number of Sworn Officers in your employ at this location identified in i he QTY Column above. Our pricing for banded products is made in reliance upon your certification. If we learn that the actual number is greater, we reserve the right to increase your charges as applicable. CLEAR Subscribers via an Alliance Partner. In limited circumstances we may allow you to access CLEAR through a third parry's ("Service Provider") software or service (together with CLEAR, the "Integrated System"). In the event that you enter into a license agreement to access an Integrated System, you agree as follows: We have no obligation to Service Provider with regard to the functionality or non -functionality of CLEAR during or after the integration. Service Provider will have access to CLEAR on your behalf and you will ensure Service Provider's compliance with the terms and conditions of the Thomson Reuters General Terms and Conditions located in the General Terms and Conditions paragraph above. Except as otherwise provided in yoi ir agreement with us, Data may not (i) be distributed or transferred in whole or in part via the Integrated System or otherwise to any third party, (ii) be stored in bulk or in a searchable database, and (iii) not be used in any way to replace or to substitute for CLEAR or as a component of any ma erial offered for sale, license or distribution to third parties. No party will use any means to discern the source code of our products and product dat . You are responsible for Service Provider's access to CLEAR on your behalf. You are responsible for all damages caused by misuse, abuse or compromise of the data by Service Provider, you, your employees and any person or entity with which you shared the data. We will be responsible for damages caused by us. For Law Enforcement Aaencies and Correctional Facilities Only — No Inmate Westlaw or CLEAR Access (direct or indirect) _ I certify, on behalf of Subscriber, that I understand and accept the security limits of Westlaw or CLEAR ; Subscriber's responsibility for controlling We stlaw, CLEAR, internet and network access; and, how Subscriber will be using Westlaw or CLEAR. I acknowledge Subscriber's responsibility for providing West with prompt written notice if Subscriber's type of use changes. On y non-inmates/administrative staff will access Westlaw or CLEAR with no direct Westlaw research results provided to inmates (including work product created as part of inmateslegal representation). In no event shall anyone other than Subscriber's approved employees be provided access to or control of any terminal with access to Westlaw or Westlaw Data. Functionality of Westlaw or CLEAR cannot and does not limit access to non -West internet sites. It is Subscriber's responsibility to control access to the internet. or scriber will provide its own firewall, proxy servers or other security technologies as well as desktop security to limit access to the Westlaw or "AR URL and West software (including CD-ROM orders). Subscriber will design, configure and implement its own security configuration. scriber will not use any data nor distribute any data to a third party for use, in a manner contrary to or in violation of any applicable federal, state, )cal law, rule or regulation or in any manner inconsistent with the General Terms and Conditions. Subscriber will maintain the most current version of the West software to access CD-ROM Products for security purposes. Amended Terms.and Condiiions Yo may cancel a product or service with at least 30 days written notice if you do not receive sufficient appropriation of funds. Your notice must incl de an official document, (e.g., executive order; an officially printed budget or other official government communication) certifying the non- ava lability of funds. You will be invoiced for all charges incurred up to the effective date of the cancellation. - re for Order ID: 0-07830840 . . 0-07830840 Ilhave read all pages and attachments to this Order Form and I accept the terms on behalf of Subscriber. I warrant that I am authorized to sign this Order Form on behalf of the Subscriber. 1i fflrin'ledRNami� LT�tr ypat� This Order Form will expire and will not be accepted after 1/28/2024 CT. Page 3 of 4 THOMSON REUTERS' ID: Q-07830840 Attachment Order ID: Q-07830840 Contact your representative a l e x. t h o n e t a th o m s o n re ute r s. co m with any questions. Thank you. _Payment, Shipping and _Contact Information P yment Method: Order Confirmation Contact (#28) P iyment Method: Bill to Account Contact Name:McDermott, Chris TlAccount Number: 1005870618 Email: cmcdermott@brazoscountytx.gov is order is made pursuant to: Account Contacts Contact Name Email Address Customer Type Description Chris McDermott cmcdermott@brazoscountytx.gov CLEAR PRIMARY CONT Chris McDermott cmcdermott@brazoscountytx.gov EML PSWD CONTACT -IP Address Information From IP Address To IP Address From IP Address To IP Address From IP Address To IP Address 1.1.1.1 !'homnc M.A.- M:nCmnm Ta m - )V aterial Product Monthly % incr Monthly % incr Monthly % incr Monthly % incr Monthly # Name Year I Yr 1-2* Year 2 Yr 2-3* Year 3 Yr 3 4* Year 4 Yr 4-5* Year 5 Charges Char es Charges Charges Chn es CLEAR for 4 882302 Law $166.00 5.00 $174.30 5.00 $183.02 N/A $NIA N/A $N/A Enforcement Plus Charges During Minimum Term P icing is displayed only for the years included in the Minimum Term. Years without pricing in above grid are not included in the Minimum Term. R fer to your Order Form for the Post Minimum Term pricing Page 4 of 4 Accour t Validation and Certification (AVC) Form Westla and CLEAR (Government) •• 3o THOMSON REUTERS' Subscriber Information Accou t Number (if applicable) 1005870618 Full Legal Name/Entity Brazos County Precinct 2 Constable's Office Busin s Unit/Dept/Agency The api ilicant's address below is (please check one): a Commercial Location ❑ a Residence (i.e. a home -based business) Street Address 200 Texas Ave # 151 BRYAN Country (if not US) US City State TX Zip 77803 Main ganization Telephone 979-361-4477 Location/Contact/Ext Telephone Cell Ph ne (if no land line available) Email Address CMCDermott@brazoscountytx.gov Websito https://www.brazoscountytxmv/l07/Precinct-2 ❑ Check here if no website available C West p Dducts have implemented Multi -Factor Authentication and in order to access the public records products you must supply a valid External IP Address or IP -� Range I ielonging to your organization that meets the following requirements: C • IP Addresses assigned to jurisdictions outside the United States or West -approved U.S. Territories are prohibited p • IP Addresses will not be accepted from the following ranges which are reserved by the Internet Assigned Numbers Authority for special use or private networks: 10.0.0.0 - 10.255.255.255, 127.0.0.0- 127.255.255.255, 172.16.0.0 - 172.31.255.255, 192.168.0.0 - 192.168.255.255, 169.254.0.0 - 169.254.255.255. • All IP addresses must be IPv4 addresses. • If you do not know your External IP address(es), try the following: o Contact your network administration, firewall or security team o Contact your Internet Service Provider, ISP (i.e. Cable, DSL, Satellite, etc.) Go to a following URL in your browser: http://tools.whois.net/yourip/ or http://www.whatismyip.com to identify your external IP address (NOTE: If you have multipl IP addresses, this tool will only detect one IP address) Qnte oet,Seivice P_rovtaer Name: Fibertown & Frontier 11` A�dress� sss7.tss.z5a IP Address Ranee: Beginning IP Address: Ending IP Address: Beginning IP Address: Ending IP Address: ALL REQUESTED INFORMATIONNIUST BE PROVIDED OR YOUR ORDER JYIAY BE DELAYED OR PRODUCT ACCESS LIMITED SUBSCRIBER INFORMATION Select Type of Government Select Type of Academic Institution ❑ US — Federal ❑ Privately Funded Academic Institution (non -government funded) ❑ US — State ❑ Government Funded Academic Institution X US — Local ❑ Tribal Government (Please describe) ❑ Other Government: (Please describe) DATA USE INFORMATION Do you end users have arrest owers? No Yes Will yo i be using the product in relation to the collection of consumer debt (i.e., financial obligations of a consumer relating to a No El Yes transac Hion for personal, family, or household purpose)? Will yo i have end users at any location other than listed above? 1d X No ❑ Yes — If yes, please attach a completed Addendum to Account Validation and Certification Form —Multiple Locations. Areyot requesting "unmasked data" or full display of full Security Numbers, full Date of Birth and/or Driver's License information? ❑ No X Yes — If es, please attach a completed Addendum to Account Validation and Certification Form — Unmasked Data Request Will yo i be using the product, in whole or part, for any consumer -initiated application in order to determine and individual's No ❑ Yes eligibility for employment, credit, housing, insurance for personal, family, household or government benefit -related purposes? If you i xe using World -Check data in order to screen an individual, either in their individual capacity or in relation to a business, to Agreed ❑ No determine whether to enter into a business relationship, you understand and agree that you must direct your search subject to the World - Check IIrivacy Statement located at, , htts•//www refiinitiv.com/en/ roducts/world-check- c-screenin rivac -statement. De`scci In law enforcement it is important that we recieve actionable information which allows us to locate a in detail your purposduse case for using ttiis prodirctl and find individuals that otherwise would be hard to locate. This product will give us the information needed to accomplish this task. PERMISSIBLE USE SELECTIONS Your Oe of certain consumer data within the product is limited by the U.S. Gramm -Leach -Bliley Act (15 U.S.C. 6801 et. seq.). In order to access this data, you must indicate your pe isible use(s) below. If you do not have a permissible use, you must select the "no permissible use" option. You certify there is no permissible use. For use by a person holding a legal or beneficial interest relating to the consumer. For use in complying with federal, state, or local laws, rules, and other applicable legal requirements. For use as necessary to effect, administer, or enforce a transaction requested or authorized by the consumer. For use in complying with a properly authorized civil, criminal, or regulatory investigation, subpoena, or summons by federal, state, or local authorities. For use to protect against or prevent actual or potential fraud, unauthorized transactions, claims, or other liability. CFor use by any Law Enforcement Agency, self -regulatory organizations or for an investigation on a matter related to public safety. To persons acting in a fiduciary or representative capacity on behalf of the consumer. For required institutional risk control or for resolving consumer disputes or inquiries. With the consent or at the direction of the consumer. Your a of certain driver's record and vehicle data is limited by the U.S. Drivers Privacy Protection Act (18 U.S.C. §2721 et seq.). In order to access this data, you must indicat your permissible use(s) below. If you do not have a permissible use, you must select the "no permissible use" option. You certify there is no permissible use. For official use by a Court, Law Enforcement Agency or other Government agency. To verify or correct information provided to you by a person in order to prevent fraud, pursue legal remedies or recover a debt; skip tracing. For use in connection with a civil, criminal or arbitral legal proceeding or legal research. For use in connection with an insurance claims investigation or insurance antifraud activities. NEXT STEPS information provided on this AVC form will be reviewed by our internal credentialing team and, if required, an onsite inspection will be conducted by Thomson ers authorized third party. To coordinate the onsite inspection, the third party will contact you directly to arrange a convenient day and time for the visit. Law rcement agencies and federal and state government agencies are not required to complete an onsite inspection. inspector will seek to verify, among other things, the physical, technical and/or administrative safeguards in place to keep Thomson Reuters data safe and onsite inspection will last approximately 30 minutes, during which time the inspector will ask certain questions and gather observations intended to validate the oration provided on this AVC Form. In addition, as is customary in the industry, the inspector will take a few photos of the premises, internal and external, to anent your physical location as well as security measures and safeguards. At the time of the inspection, it is important that you assign an individual(s) capable of iering pertinent questions to meet with the inspector. Please Orovide the name and phone number of the person you would like us to contact to schedule the required on -sit Telephone Number: 979-361-4477 Name I Chris McDermott cmcdermott@brazoscountytx.gov Has Tliomson Reuters onsite inspected anv of your locations in the last 6 months? Ix No I Yes Account Name Account Number If yes, erfo approximately when was the onsite ied CERTIFICATIONS By sign g below, you certify that: YO UNDERSTAND THAT THOMSON REUTERS IS NOT A CONSUMER REPORTING AGENCY AND THIS SERVICE DOES NOT CONSTITUTE A "C NSUMER REPORT" AS SUCH TERM IS DEFINED IN THE FEDERAL FAIR CREDIT REPORTING ACT (FCRA), 15 U.S.C.A. §§ 1681 ET SEQ. YO ARE STRICTLY PROHIBITED FROM USING ANY DATA, IN WHOLE OR IN PART, AS A FACTOR IN ESTABLISHING A CONSUMER'S EL GIBILITY FOR CREDIT, INSURANCE, EMPLOYMENT, OR FOR ANY OTHER PURPOSE AUTHORIZED UNDER THE FCRA OR AS THE BASIS FO TAKING ADVERSE ACTION REGARDING ANY CONSUMER APPLICATION. End users will access and use the data, including personally identifiable information, in accordance with all applicable laws, rules, and regulations. No individual shall ace ss records that require a permissible use unless such a permissible use exists. It is your responsibility to seek guidance and clarification in case ofany questions about the proper use of a product. YOU ARE RESPONSIBLE FOR ANY UNAUTHORIZED COLLECTION, ACCESS, USE, AND DISCLOSURE OF ANY DATA ACCESSED ESSED THROUGH OUR PRODUCTS. You will ensure that Thomson Reuters products are accessed and used in a manner that always preserves the strict confidentiality of all data. You agree to put processes in place to ensure that you and all authorized users comply with the following both when working from your authorized business location(s) and remotely: (1) products will only be accessed through password protected Wi-Fi networks, virtual private networks, and other secure applications and methods of communications, (2) all security measures on laptops and other devices will be activated before accessing our products, (3) authorized users will never extract or store data remotely on laptops or mobile devices, (4) authorized users will not write down or maintain any data in an unsecure fashion in any form, (5) laptops or device screens will not be visible through ext rior windows when accessing our products, (6) authorized users will not access products in a public areas or where conversations could be overheard, and (7) aut iorized users will not allow anyone to user their work laptop or other device for any reason. • Yo i will maintain a comprehensive information security program, including systems, facilities, and procedures to safeguard the data and that you have experience in ma ntaining the confidentiality, security, and appropriate use of such information. • Yo i agree to immediately notify Thomson Reuters of any actual or suspected breach or access to data that may result in the unauthorized collection, access, use or disAosure of any data. You agree to make all reasonable efforts to assist Thomson Reuters and our data providers in relation to any investigation, claim, litigation or other action related to your access, use or disclosure of data. • You and your end users are not and will not be involved in credit fraud, identification theft, stalking, harassment, any unethical business practices or illegal activity nor wil you further such activities by your customers. • All information provided on this AVC Form and addendum(s) is true and correct and is applicable to all of your authorized users and locations. You will immediately notify Thomson Reuters of any changes to the information provided in this form or during the credentialing process, includin ocanon h 7ges. You understand that Thomson Reuters may periodically require you to re -certify the information provided herein. • Yop are an authorized signatory for this account. iRIZED REPRESENTATIVE: vametiJ e— N `--- Once this document is completed and signed by an authorized representative, please provide it to your West Sales Consultant with a signed order or fax it to 866-294-1042 or email to west.avtcredentials®thomson.com. All information is subject to verification and approval by Thomson Reuters. Respecting information privacy and security is an integral part of Thomson Reuters culture and values. CLEAR® and Public Records on Westlaw, including People Map and Company Investigator, are investigative and legal research products that include personally identifiable information (e.g., name, address, phone number) and sensitive personal information (e.g. Social Security Numbers, DOB. Driver's License Number, etc.). Prior to providing access to this sensitive data, Thomson Reuters believes that it is vital to know who our customers are and to understand their need to access consumer PII and sensitive PII. This credentialing process also ensures that our customers are getting the most out of their public records subscriptions. WHO IS SUBJECT TO CREDENTIALING? Customers seeking access to people -related content within our public records products will be required to successfully complete our credentialing process and, less excepted, undergo a physical onsite inspection. It is through our credentialing process that we validate that the customer is a legitimate business entity d that it has an appropriate need for this information. Our credentialing process allows Thomson Reuters to include higher quality data in CLEAR and W stlaw Public Records. WHA DOES THE CREDENTIALING TEAM REVIEW? Each c ustomer is asked to complete the appropriate Account Validation and Certification (AVC) form and to provide the certain information about their busine s and their use of the product. Examples of information we ask for include: • UBSCRIBER INFORMATION: Full legal name of the business, location and contact information, and IP address information • CCOUNT INFORMATION AND DATA USE: Business structure, business licensing, principal information, length of existence, and questions regarding how our data will be used TYPE CERTIFICATION (Corporate and Law Firms only): Corporate and Law Firm subscribers indicate their type of business. USE SELECTIONS: Gramm -Leach -Bliley Act and Drivers Privacy Protection Act permissible use certifications RTIFICATIONS: Additional certification around the use of Thomson Reuters data, include express prohibitions against using the data for any purpose governed by the Fair Credit Reporting Act IS C"DENTIALING A COMMON PRACTICE IN THE INDUSTRY? Yes, other organizations offering access to content containing sensitive personal information likely have similar customer vetting programs in place. WHO PERFORMS THE BUSINESS REVIEW AND THE ONSITE INSPECTION? The information provided on your AVC form will be reviewed by our internal credentialing team and the onsite inspection will be conducted by an autho ' ed third party. To coordinate the onsite inspection, one of these entities will call you directly to arrange a convenient day and time for the visit. WHAT IS THE SCOPE OF THE ONSITE INSPECTION? The in pector will seek to verify that there are safeguards in place to keep Thomson Reuters data safe and confidential. The scope of the inspection will PHYSICAL SECURITY: Are there sufficient controls in place to prevent the unauthorized external access to the customer's facility? INTERNAL SECURITY: Are there sufficient internal controls in place to protect and control physical access to Thomson Reuters data? DATA SECURITY: Are the customer's systems, storage methods, and data destruction appropriate to secure Thomson Reuters data? INFORMATION CONFIRMATION: Does the customer's physical business match the disclosed use case and business type on the AVC form? Are there any discrepancies between what was provided on the AVC form and findings from the actual onsite inspection? PHOTOGRAPHS: For audit purposes, our onsite inspectors are required to take photos of the customer's site to substantiate the onsite report and will include: (1) end user workspaces, (2) document storage security protocol, (3) document destruction protocol, and (4) physical location of the commercial location. HOW vIUCH TIME DOES A TYPICAL ONSITE INSPECTION TAKE? The on ite inspection will last approximately 30 minutes, during which time the inspector will ask certain questions and gather certain observations intended to vali ate the information provided on the AVC form. As is customary in the industry: the inspector will take a few photos of the premises, internal and externin order to document the customer's physical location as well as security measures and safeguards. At the time of the inspection, it is important that the cus omer assign an individual or individuals capable of answering pertinent questions to meet with the inspector. omson Reuters is not a consumer reporting agency and none of its services or the data contained therein constitute a `consumer report' such term is defined in the Federal Fair Credit Reporting Act (FCRA), 15 U.S.C. see. 1681 et seq. The data provided to you may not be I as a factor in consumer debt collection decisioning, establishing a consumer's eligibility for credit, insurance, employment, government efits, or housing, or for any other purpose authorized under the FORA. By accessing one of our services, you agree not to use the service or data for any purpose authorized under the FCRA or in relation to taking an adverse action relating to a consumer application. •°'F��"• THOMSON REUTERS" •: Addehdum to Account Validation and Certification Form — Unmasked Data Su scriber Information Account Number (mandatory): 1005870618 Full L gal Name/Entity: Brazos County Precinct 2 Constable's Office uest 'homson Reuters seeks to balance overall individual privacy needs and concerns with the legitimate business information needs of specific s as allowed by U.S. Gramm Leach Bliley Act (15 U.S.C. § 6821 et seq.) (U.S. GLB), U.S. Drivers Privacy Protection Act (18 U.S.C. §2721 et seq.) (U.S. U.S. Bipartisan Budget Act of 2013 (42 U.S.C. §1306 et seq.), and other applicable laws. As a general rule, sensitive data in our products is ted. In order to help ensure that access to unmasked sensitive data is warranted, we limit access to qualified accounts only. By completing the information and signing below, you understand that you are requesting that unmasked or full display of Social Security Numbers, Date bf Birth and/or Driver's License information be added or removed from the accounts indicated below. DATA USE INFORMATION your type of business: Constables Office As a law enforcement agency we are tasked with finding or locating individuals that may be difficult to track. Having access to all there personal information greatly increases our ability to locate these individuals. All Users will be granted access to the same type of sensitive personal information: ® ADD to all CLEAR Users on the main account listed above (including all account locatil ❑ REMOVE from all Users on the account listed above List the individual users whose access to sensitive personal information should be modified and indicate if the access is to be or removed (use additional pages If necessary). Last ame First Name ADD REMOVE viderName': Fibertown & Frontier rIP Aa= rd 66.97.166.254 IP Address Ranee Beginning IP Address: Beginning IP Address: Ending IP Address: Ending IP Address: CERTIFICATIONS In relation to access requests, by signing below you certify that: (1) unmasked sensitive data is needed, (2) all users under your account will limit use of the data tc legitimate business connected with the qualified account indicated above, (3) you will maintain a comprehensive information security program, including systems, facilities, and procedures in place to safeguard the unmasked sensitive data, (4) you have experience in maintaining the confidentiality, security, and appropriate use of such information, (5) all data use will be in strict accordance with your subscription agreement. West rf serves the right to deny or discontinue access to unmasked personal information with or without notice and in its sole discretion. This Addendum is incorp rated by reference into your AVC form. By signing below, you certify that you are the authorized to request the changes requested above and are an aut i orized signatory on this account. AUTHORIZED REPRESENTATIVE: , (� IDate: iPnnt:Name u R IJ 1 C Tt Signafure:i L C 04.1.17 1 707 sue:. �c:°�'�•: THOMSON REUTERS- im to Account Validation and Certification Form — Unmasked Data iber Information Acco nt Number (mandatory): 1005870618 Full L gal Name/Entity: Brazos County Precinct 2 Constable's Office uest Wes Thomson Reuters seeks to balance overall individual privacy needs and concerns with the legitimate business information needs of specific entit'es as allowed by U.S. Gramm Leach Bliley Act (15 U.S.C. § 6821 et seq.) (U.S. GLB), U.S. Drivers Privacy Protection Act (18 U.S.C. §2721 et seq.) (U.S DPP ) U.S. Bipartisan Budget Act of 2013 (42 U.S.C. §1306 et seq.), and other applicable laws. As a general rule, sensitive data in our products is truncated. In order to help ensure that access to unmasked sensitive data is warranted, we limit access to qualified accounts only. By completing the information and signing below, you understand that you are requesting that unmasked or full display of Social Security Numbers, Date lof Birth and/or Driver's License information be added or removed from the accounts indicated below. DATA USE INFORMATION your type of business: Constables Office As a law enforcement agency we are tasked with finding or locating individuals that may be difficult to track. Having access to all there personal information greatly increases our ability to locate these individuals. All Users will be granted access to the same type of sensitive personal information: ® ADD to all CLEAR Users on the main account listed above (including all account locatit ❑ REMOVE from all Users on the account listed above List the individual users whose access to sensitive personal information should be modified and indicate if the access is to be or removed (use additional pages if necessary). Last IN ame First Name ADD REMOVE ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ jP AiIJ(TrWP Beginning IP Address: Beginning IP Address: Fibertown & 66.97.166.254 IP Address Ranee Ending IP Address: Ending IP Address: CERTIFICATIONS In relal ion to access requests, by signing below you certify that: (1) unmasked sensitive data is needed, (2) all users under your account will limit use of the data tc legitimate business connected with the qualified account indicated above, (3) you will maintain a comprehensive information security program, including systems, facilities, and procedures in place to safeguard the unmasked sensitive data, (4) you have experience in maintaining the confidentiality, securitl, and appropriate use of such information, (5) all data use will be in strict accordance with your subscription agreement. West ri1orized serves the right to deny or discontinue access to unmasked personal information with or without notice and in its sole discretion. This Addendum is incorprated by reference into your AVC form. By signing below, you certify that you are the authorized to request the changes requested above and are an aut signatory on this account. AUTH RIZED REPRESENTATIVE: ® ' iDate "� Pint ame LA a ji t= P(FTIE '(I—s Signaw_ re Tit l is C) L& lit `r �T LA_ O trc' e 04.1.17 107 BRAZOS COUNTY BRYANJEXAS )EPARTM NT: Purchasing NUMBER: )ATE OF COURT MEETING: 1/2/2024 TEM: Approval of Contract #24-088 with Texas Workforce Commission for Information Release Contract related to the Eagle Program for Constable Precinct 2. This contract begins February 1, 2024. "O: Commissioners Court :ROM: Summer Dubec )ATE: 12/27/2023 :ISCAL IMPACT: False WDGETE : False )OLLAR AMOUNT: $0.00 ATTACH ENTS: File Name Description COMBINED CONTRACT REVIEW 2924EDE014.odf TWC Contract Type Backup Material Envelope ID: 4EB41DK-22130-40F3-A1F6-779AFCB27ACF WORKFORCE COMMISSION WING AGENCY CONTRACT TEXAS WORKFORCE COMMISSION TWC Contract Number I 2924EDE014 TITLE INFORMATION RELEASE CONTRACT Recipient Name Brazos County for the benefit of Brazos County Constable Precinct 2 Street Address 200 S. Texas #151 it/State/Zipity/State/Zip Bryan, TX 77801 Telephone Number (979)361-447 Contract Period This Contract shall begin on February 1, 2024 ("Begin Date") and shall terminate on January 31, 2025 ("'End Date"), unless all parties have not executed this Contract before February 1, 2024, in which case the Begin Date will be the date on which the last signature occurs. With mutual consent each year,'this Contract ay be renewed for subsequent one (1) year terms but with a maximum of four (4) renewals. The total term o this contract must not exceed five (5) years. Funding Information T e total amount of this Contract will not exceed the sum of $1,500.00 Remarks TlhisContract is contingent on Recipient's acceptance of and compliance with the terms and conditions of Is Co ntractt and any referenced attachments. Summarr ` Ir formation to be provided by TWC will include: • wage records (WR), • unemployment compensation claim benefit data WD, T pe of'Access . O line access only mber of online users and rate: 1 10 fot,$1,500/year.for one (1).year. .. .. nation Release Contract: February 2022 Contract Number: 2924EDEO14 — BRAZOS COUNTY 1 of 7 DocuSign Envelope ID: 4EB41M-2280-40F3-A1F6-779AFCB27ACF TEKAS WORKFORCE COMMISSION PERFORMING AGENCY CONTRACT Signature Authority E ich person signing this Contract hereby warrants that he or she has been fully authorized by the respective organization to: • Execute this Contract on behalf of the organization, and • Validly and legally bind the organization to all the terms, performances, and provisions of this Contract. Agency Approval, Recipient Approval Agency: Texas Workforce Commission Recipient- razos Cou for the benefit of Brazos C my Constabl Precinct 2 12/7/2023 a [z John Greytok Date Duane Peters Date S nior Adviser to the Executive Director I County Judge nation Release Contract: February 2022 Contract Number: 2924EDEO14 — BRAZOS COUNTY 2 of 7 DocuSigh Envelope ID: 4EB41D9C-22B0-40F3-A1F6-779AFCB27ACF AS WORKFORCE COMMISSION FORMING AGENCY CONTRACT TABLE OF CONTENTS General Terms and Conditions Section 1 Purpose and Legal Authority Section 2 Term, Termination, and Amendment Section 3 Consideration Section 4 Protecting the Confidentiality of TWC Information Section 5 Records and Audit Section 6 Breach of Agreement, Default, and Remedies Section 7 Miscellaneous Appendix 1 Prohibited Technology Letter Attachment A Statement of Work — Project Obligations Attachment B Safeguards for TWC Information Attachment C Texas Workforce Commission User Agreement Attachment D Cover Sheet for Transmitting User Agreement and Training Certificate Attachment E Intentionally omitted Attachment F Certificate of Destruction for Contractors and Vendors Attachment G Quarterly Self -Assessment Report Exhibit I — RSP TWC Data Exchange Request and Safeguard Plan nation Release Contract: February 2022 Contract Number: 2924EDEO 14 — BRAZOS COUNTY 3 of 7 Envelope ID: 4EB41MC-22130-40F3-A1F6-779AFCB27ACF S 1.2 2.1 2.2 2.3 3.1 3.2 4.1 WORKFORCE COMMISSION tMING AGENCY CONTRACT TEXAS WORKFORCE COMMISSION INFORMATION RELEASE CONTRACT GENERAL TERMS AND CONDITIONS 1— Purpose and Legal Authority This Contract sets forth the obligations of the Texas Workforce Commission ("Agency") and the Recipient identified on the cover page (each a "Party" and together "the Parties") with respect to Agency's release of confidential data to Recipient. The obligations of the Parties are set forth in detail in Attachment A. Subject to certain limitations, the Interlocal Cooperation Act, Texas Government Code, Chapter 791, authorizes Recipient to enter into contracts for services with governmental entities, including state agencies. ON 2 — Term, Termination, and Amendment This Contract is effective from the Begin Date to the End Date specified on the cover page. Either Party may suspend or terminate this Contract at any time, on written notice to the other Party specifying a termination date at least thirty (30) calendar days after the date of the notice. Suspension or termination shall not relieve Recipient of the obligation to pay for all services provided before suspension or termination at the rates specified herein. Recipient shall not be entitled to any refund of the annual subscription fee if access to Agency records is online. No modification will be valid unless in writing and signed by both Parties, except for rate revisions made under Section 3.2 of these General Terms and Conditions. ON 3 — Consideration Recipient shall pay Agency for the services described, and at the rates set forth, in the Funding Information and Summary sections on page 1 of this contract. Notwithstanding Section 3.1 of these General Terms and Conditions, Agency may unilaterally revise rates upon written notice to Recipient of at least thirty (30) calendar days. ON 4 — Protecting the Confidentiality of TWC Information "TWC Information" means records maintained by Agency, and records obtained by Recipient from Agency under this Contract, including (1) records and data compilations provided electronically, on paper, or via online access or e-mail, (2) records and data compilations that Recipient has converted into another format or medium (such as handwritten or electronic notes), and (3) records and data compilations incorporated in any manner into Recipient's records, files or data compilations. mation Release Contract: February 2022 Contract Number: 2924EDEO 14 — BRAZOS COUNTY 4 of 7 DocuSign jEnvelope ID: 4EB41 D9C-22B0-40F3-A1 F6-779AFCB27ACF 4.2 WORKFORCE COMMISSION WING AGENCY CONTRACT Recipient shall protect the confidentiality of TWC Information and comply with all statutory, regulatory and contract requirements. Confidentiality is required by Texas Labor Code §§ 301.081 and 301.085, the Social Security Act of 1934, and 20 Code of Federal Regulations (C.F.R.) Part 603. ON 5 — Records and Audit Recipient shall keep and maintain complete and accurate records sufficient to allow Agency, the Texas State Auditor's Office, the United States government, and their authorized representatives to determine Recipient's compliance with this Contract. SECTION 6 — Breach of Agreement, Default, and Remedies 6.1 If Recipient or any official, employee, or agent of Recipient fails to comply with any provision of this Contract, including timely payment of Agency's invoices, Agency may suspend services to Recipient (including any data requests being processed) until Agency is satisfied that corrective action has been taken to assure there will be no future breach. 6.2 In the absence of prompt and satisfactory corrective action to cure default and assure future compliance with Contract requirements, Agency shall terminate this Contract immediately and Recipient shall surrender to Agency all TWC Information that has not previously been returned to Agency, and any other records relevant to this Contract. 6.3 Termination of this Contract under Section 6.2 of these General Terms and Conditions will not limit Agency from pursuing penalties under state and federal law for the unauthorized disclosure of TWC Information. 6.4 Agency shall undertake any other action under this Contract or under any law of this State or of the United States, to enforce this Contract and to secure satisfactory corrective action and return of TWC Information. 6.5 Agency shall take other remedial actions permitted under state or federal law to enforce this Contract and 20 C.F.R. Part 603 including seeking damages, penalties, and restitution for all costs incurred by Agency in enforcing this Contract and responding to Recipient's breach. SECTION 7 — Miscellaneous 7.1 Texas Labor Code § 301.085 provides that unemployment compensation records are not "public information" for purposes of the Public Information Act, Texas Government Code, Chapter 552. Recipient shall not release any TWC Information in response to a request made under the Public Information Act or any other law, regulation, or ordinance addressing public access to government records. Inf rmation Release Contract: February 2022 TWP Contract Number: 2924EDEO14 — BRAZOS COUNTY Pap 5 of 7 DocuSignJEnvelope ID: 4EB41 D9C-22B0-40F3-A1 F6-779AFCB27ACF TD AS WORKFORCE COMMISSION PER ORMING AGENCY CONTRACT 7.2 Recipient shall notify Agency within twenty-four (24) hours of the receipt of any subpoena, other judicial request, or request for appearance for testimony upon any matter concerning TWC Information. Federal regulations at 20 C.F.R. § 603.7 dictate the handling of subpoenas for TWC Information. 7.3 This Contract is made in and performed in the State of Texas, and shall be construed, interpreted, and applied in accordance with the laws of the State of Texas, excluding its choice of law rules. Venue of any court action brought directly or indirectly by reason of this Contract shall be in a court of competent jurisdiction in Travis County, Texas. NOTHING IN THIS SECTION SHALL BE CONSTRUED AS A WAIVER OF SOVEREIGN IMMUNITY BY AGENCY. 7.4 Agency's failure to enforce any provision of this Contract does not constitute a waiver of that provision or any other. 7.5 Recipients agrees to indemnify and hold harmless Agency, the State of Texas, and their employees and officials for any loss, damages, judgments, and costs arising or resulting from any acts or omissions or alleged acts or omissions of Recipient or its employees, agents, contractors, and subcontractors, including the inappropriate release or use of TWC Information. 7.6 Recipient shall be responsible and liable for any damages resulting from a breach by Recipient including damages and losses of third parties. Recipient shall reimburse Agency for any costs incurred by Agency in reimbursing third parties damaged by Recipient's breach and costs incurred in attempts by Agency to limit third party losses resulting from Recipient's breach. 7.7 Recipient agrees to accept liability for any damage to Agency's hardware, software, or TWC Information when such damage is caused by the actions of employees, contractors, subcontractors or agents of Recipient, whether or not the individual was an authorized User under this Contract. 7.8 If any provision of this Contract is held to be unenforceable by a court, this Contract will be construed as if such provision did not exist, and the unenforceability of such provision will not render any other provisions of this Contract unenforceable. 7.9 This Contract is the entire agreement between the Parties. 7.1 The subject headings used in this Contract are for convenience only and are not intended to expand or limit meanings. 7.1 Attachments listed in the Table of Contents are incorporated in their entirety as terms and conditions of this Contract. 7.12 The following provisions survive the expiration or earlier termination of this Contract: Sections 4.2, 5, 6.2, 6.3, 7.1, 7.2, 7.5, 7.6, and 7.7 of these General Terms and Conditions; Sections 3.3.3, 3.3.4, and 3.3.5 of Attachment A; and Attachment B. Remainder of page intentionally left blank. In f rmation Release Contract: February 2022 T C Contract Number: 2924EDEO 14 — BRAZOS COUNTY Pag� 6 of 7 ID: 4EB41 DK-22B0-40F3-Al F6-779AFCB27ACF WORKFORCE COMMISSION MING AGENCY CONTRACT Appendix 1 Notice of Term Inclusion to Comply with Law the Terms and Conditions of your contract, changes in law are automatically incorporated into contracts. -ing the session, the legislature passed a bill to protect Texas' sensitive information and critical infrastructure n vulnerabilities presented by the use of TikTok and other prohibited technologies on devices used to duct state business. This notice is provided to assist you in complying with this change in the law by viding the relevant provision to supplement the Terms and Conditions of your contract. Prohibited Technologies: Vendor represents and warrants that neither Vendor, Vendor's employees, nor Vendor's contractors will use personal devices for conducting state business. Vendor represents and warrants that it will prohibit its employees or contract workers from using any device to conduct state business that contains, accesses, or consists of any prohibited technology. Vendor represents and warrants that no device that contains, accesses, or consists of any prohibited technology will be in the vicinity of a device conducting state business on behalf of the Vendor. A. Vendor shall implement a written policy banning the prohibited technology as described in this section and present a copy of said policy to TWC within thirty (30) days after Contract execution and within ten (10) days after any amendment to the Vendor's prohibited technology policy. B. For the purpose of this section, personal device means a device that is (1) not owned or controlled by the vendor or TWC; or (2)not used primarily for business purposes. State business means the same as in the TWC Prohibited Technologies Security Policy:https://twc.texas,gov/files/policy_letters/attachments/29-22-chi-att2- twc.pdf. Prohibited Technology means the software and hardware products listed on the Department of Information Resources (DIR) webpage located at:https:Hdir.texas.gov/information-security/prohibited-technologies. Vendor is responsible for periodically checking this list and remaining in compliance with additions. nation Release Contract: February 2022 Contract Number: 2924EDEO 14 — BRAZOS COUNTY 7 of 7 DocuSign Envelope ID: 4EB41D9C-22B0-40F3-A1F6-779AFCB27ACF TEXAS WORKFORCE COMMISSION INF MRATION RELEASE CONTRACT Attachment A INFORMATION RELEASE CONTRACT BETWEEN TEXAS WORKFORCE COMMISSION AND BRAZOS COUNTY FOR THE BENEFIT OF BRAZOS COUNTY CONSTABLE PRECINCT 2 STATEMENT OF WORK — PROJECT OBLIGATIONS SE CTION 1— Project Abstract 1.1 Contract Purpose. The purpose of this Contract is to provide Recipient with access to confidential Agency data, to ensure that Recipient will maintain the confidentiality of the data, and to require Recipient to reimburse Agency for costs of providing access at the rates set out in this Contract. 1.2 Authorized Use of TWC Information. Subject to the security and confidentiality provisions of this Contract, Recipient is authorized to use TWC Information, as defined in Attachment B, item 1, solely for the Limited Purpose(s) listed in the Request and Safeguard Plan and associated correspondence which is incorporated into this Contract and marked as Exhibit 1. Recipient warrants that all statements and information in Exhibit 1, Request and Safeguard Plan and associated correspondence true and correct to the best of my knowledge and understands that their organization is bound by the representations in Exhibit 1. Any other use of TWC Information by Recipient is a breach of this Contract. 1.3 References. Section references are to sections of this Attachment A unless otherwise specified. ION 2 — Obligations of Agency 2.1 Description of TWC Information Disclosed and Method of Access. Agency agrees to provide access to the TWC information requested and via the method as described in Exhibit 1. 2.2 Availability. Online access will routinely be available Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time, excluding State holidays, although Agency does not guarantee access during these periods. Agency may terminate or limit access without notice based on business necessity or in the event of an emergency. 2.3 Method of transfer. Agency will transfer TWC Information to Recipient only as specified in the Request and Safeguard Plan or by other methods approved in writing in advance by Agency Chief Information Security Officer or his/her designee. ON 3 — Obligations of Recipient 3.11 On] ine Access. 3.1.1 Direct Oversight of Users. Recipient shall ensure that all individuals with online access through user TWC system log -in accounts ("Users,") are direct Recipient employees. nation Release Contract Attachments— February 2022 Contract Number: 2924EDEO 14 — BRAZOS COUNTY 1of13 Envelope ID: 4EB41 D9C-22B0-40F3-A1 F6-779AFCB27ACF :AS WORKFORCE COMMISSION OMRATION RELEASE CONTRACT 3.1.2 Annual Fee and Payment. Recipient shall pay Agency the annual subscription fee applicable to the access identified in Exhibit 1, Request and Safeguard Plan. The annual subscription fee covers the twelve (12) month period that begins on the Begin Date. Payment of the annual subscription fee is due within thirty (30) calendar days of Recipient's execution of this Contract. The annual subscription fee is nonrefundable and will not be prorated in case of early termination of this Contract or suspension of services. If access identified in the Request and Safeguard Plan in Exhibit 1 is for multiple years, the Recipient shall pay Agency the annual subscription fee for each subsequent contract year within thirty (30) calendar days of the beginning of each contract year. If the contracting entity is a city or county, also known as a "local entity", Recipient shall send payment to Texas Workforce Commission, Revenue and Trust Management, P.O. Box 322, Austin, TX 78767-0322. 3.1.3 User Documents. All prospective online Users must execute a Texas Workforce Commission User Agreement ("User Agreement"), Attachment C, and complete online TWC Cybersecurity Awareness Training ("Security Training"). 3.1.4 User Document Submission and Maintenance. Before Agency EAGLE Administration will invite a prospective User, Agency EAGLE Administration must receive from Recipient Contact Person (designated in Exhibit 1, Request and Safeguard Plan) a copy of the completed Texas Workforce Commission User Agreement ("User Agreement"), Attachment C and the Security Training certificate with a completed Transmittal Cover Sheet ("Cover Sheet"), Attachment D. Agency may deny access to any prospective User on security grounds. Recipient must maintain on file all original Training Certificates and User Agreements, which are subject to on -site and desk review audits. 3.1.5 Annual User Renewal. For multi -year, extended, and new contracts continuing, extending, or replacing a prior contract with online access, each year, on the first day of the month following the anniversary of the Begin Date the Recipient Contact Person shall provide new User Agreements and the Security Training certificate. The User Agreements and Security Training certificates shall be submitted with a completed Cover Sheet no earlier than 30 days before the first day following the anniversary of the Begin Date. The User Agreements and Training Certificates shall be executed and dated no more than thirty (30) calendar days before submission. Failure by Recipient Contact Person to timely provide annual User Agreements, shall result in Agency terminating User access. 3.1.6 Notice of User Employment Change, Recipient Contact Person shall notify Agency EAGLE Administration within three (3) calendar days of a User's termination, resignation, or reassignment into a position not requiring access to TWC Information, so that the User's password can be immediately revoked. Failure to provide such notice is a breach of this Contract and may result in immediate suspension of all online access, termination of this Contract, and other penalties provided by law and this Contract. 3.1.7 Monthly Review. For contracts with over twenty-five (25 users), Recipient Contact Person shall review the list of current Users monthly to ensure that the Users have not left employment or changed job duties or otherwise no longer need access. Recipient shall document their process for comparing the current users list with the list of employees needing access. The documentation of the review process should be maintained on file for review by Agency upon request. nation Release Contract Attachments— February 2022 Contract Number: 2924EDEO 14 — BRAZOS COUNTY 2of13 Envelope ID: 4EB41D9C-22B0-40F3-AIF6-779AFCB27ACF :AS WORKFORCE COMMISSION OIVIRATION RELEASE CONTRACT 3.2 3.3 In 3.1.8 Notice of Suspected Violations. Recipient shall notify Agency of any suspected or confirmed User violation of the confidentiality and security provisions within twenty-four (24) hours of discovery and shall take appropriate corrective action. . 3.1.9 Changes to TWC Information Prohibited. Users shall not change or update any TWC Information contained in Agency's computer stored files. Users shall not use any automated system or software to make multiple queries of Agency's computer stored files. 3.1.10 Instructions. Recipient shall be solely responsible for disseminating to Users any instructions provided by Agency regarding navigation of online access to TWC Information. Offline Access. If Offline access is selected in Exhibit 1, Request and Safeguard Plan, the provisions of this section apply. 3.2.1 Offline Request Submission. For matches of wage records to SSNs, unemployment compensation claim benefit data to SSNs, or employer tax records to EIDs or FEINs, to be performed by Agency staff, Recipient shall submit a completed Request for Texas Workforce Commission Records, Attachment E, with the file of SSNs, EIDs, or FEINs to be matched. Recipient shall submit the file electronically in compliance with the Information Technology Department contract listed on Exhibit 1, Request and Safeguard Plan. Agency shall not be responsible for the confidentiality of any information submitted by Recipient. 3.2.2 Offline Rates. Rates for Offline requests are calculated on a per -request basis as specified in Exhibit 1, Request and Safeguard Plan. 3.2.3 Payment. Recipient's payment is due within thirty (30) calendar days of receipt of invoice for information requested Offline. 3.2.4. Tracking of Offline Access. Each quarter, the Recipient shall submit to the Agency Point of Contact a list of the data requests made and data received during the prior quarter including information necessary for identifying each transfer of data, whether a match against Recipient data, a scheduled transfer, or a transfer upon request. The quarterly filing dates are January 15, April 15, July 15, and October 15. Additional Requirements. 3.3.1 Securijy Safeguards. Recipient shall establish, maintain, and comply with security safeguards and procedures to protect the confidentiality of all. TWC Information. Recipient shall comply with the requirements in Safeguards for TWC Information, Attachment B. Failure to comply with any requirement of Attachment B is a breach of this Contract. 3.3.2 Suspension. Agency may suspend all services without notice if Agency suspects a violation of the security safeguard provisions in Attachment B. Services will remain suspended until Agency has fully investigated any suspected security violations and is satisfied that resumption of services will not result in security breaches. In the event of an extended suspension of services, Agency will notify Recipient as soon as possible. 3.3.3 Enduring Obligation. Termination or expiration of this Contract will not end Recipient's responsibility to protect the confidentiality of TWC Information remaining in Recipient's nation Release Contract Attachments— February 2022 Contract Number: 2924EDEO 14 — BRAZOS COUNTY 3of13 ID: 4EB41 D9C-22B0-40F3-A1 F6-779AFCB27ACF WORKFORCE COMMISSION ZATION RELEASE CONTRACT 4.1 possession, under Recipient's control, or held by a third party subject to contract or agreement with Recipient. 3.3.4 Audit: Recipient's security safeguards and procedures, as well as Recipient's access to and use of TWC Information, are subject to monitoring, evaluation, and audit by Agency. 3.3.5 Inspections. Recipient shall cooperate frilly with any on -site inspections and monitoring activities of Agency. So that Agency may audit Recipient's compliance with the requirements of state and federal law and this Contract, Recipient shall permit Agency access to all sites containing TWC Information (including sites where data is maintained electronically), and to all workplaces used by personnel who have access to TWC Information. 3.3.6 Self -Assessment Report. Recipient shall submit to Agency a fully executed Quarterly Self- Assessrnent Report, Attachment G, on the next -occurring quarterly filing date after the Begin Date, and on each quarterly filing date for as long as this Contract is in effect. The quarterly filing dates are January 15, April 15, July 15, and October 15. Each report must be completed after the end of the prior calendar quarter and must have been signed within fifteen (15) days preceding submission. Failure by Recipient to submit to Agency a timely Quarterly Self - Assessment Report may result in the following consequences: the first instance of a late Quarterly Self -Assessment Report shall result in a late notice being issued by TWC. A failure by Recipient to timely respond to the first late notice by the time specified in the notice or Recipient receiving a second late notice, may result in TWC terminating the Contract for cause. 3.3.7 Identity Theft Protection. In case of unauthorized disclosure of TWC Information by Recipient, Recipient shall purchase identity theft protection service for all individuals whose information was disclosed without authorization. The protection service shall cover each individual for a two-year period and must include, at a minimum, automatic fraud alerts to the individual. 3.3.8 Significant Chance. Recipient agrees to notify Agency in writing within ten (10) calendar days of any significant change affecting Recipient and Recipient's identity, including but not limited to changes in its ownership or control, name, governing board membership, authority of governing board, officeholders, or vendor identification number. 3.3.9 Computer Resources. Recipient shall provide and maintain its own computer hardware and software to accomplish the necessary computer communications linkages with Agency. 3.3.10 Data Source. Agency does not warrant or guarantee the accuracy of TWC Information. TWC Information includes data provided to Agency by third parties, including employers and employees. ION 4 — Contact Persons Designation. The Parties designate the primary liaisons as specified in Exhibit 1. Request and Safeguard Plan. Agency Contact Person Contract Management Team rmation Release Contract Attachments— February 2022 Contract Number: 2924EDEO 14 — BRAZOS COUNTY ;4of13 Envelope ID: 4EB41D9C-22B0-40F3-A1F6-779AFCB27ACF AS WORKFORCE COMMISSION )MRATION RELEASE CONTRACT 4.2 4.3 4.4 4.5 External Data Exchange Contracts (EDE) Procurement and Contract Services Department Texas Workforce Commission 1117 Trinity Street, Room 342T Austin, TX 78701 Phone: (737) 400-5482 Fax: (512) 936-0219 Email: DEContractsgtwc.texas.gov Notice. Any notice required under this Contract must be given to the Recipient's Contact Person specified in Exhibit 1. Request and Safeguard Plan or the Agency Contract Person. Notice to Alternate. If Recipient designates an alternate Contact Person in Exhibit 1, Request and Safeguard Plan, written notification by Agency to one (1) of the Recipient Contact Persons will satisfy any notification requirement of this Contract. Change. Recipient may request a change in Recipient Contact Person by submitting to Agency Contact Person a written request on organizational letterhead signed by the person who signed this Contract on behalf of Recipient, or by a successor with authority to bind Recipient contractually. The request must include the TWC Contract Number, the name of the person being replaced, and the name of the new Recipient Contact Person, with job title, work address, phone number, and email address. No change in Recipient Contact Person is effective until acknowledged in writing by Agency. Communications. Recipient shall include the TWC Contract Number in all communications with Agency. 5 — Parties Option for Extension and Effect on Other Contracts Parties agree that this Contract supersedes and replaces all prior contracts, if any, between them for rmation release or data sharing as specified in Exhibit 1. Request and Safeguard Plan. Remainder of page intentionally left blank. mation Release Contract Attachments— February 2022 Contract Number: 2924EDEO 14 — BRAZOS COUNTY 5of13 Envelope ID: 4EB41M-22130-40F3-A1F6-779AFCB27ACF S WORKFORCE COMMISSION ✓IRATION RELEASE CONTRACT 2 4. 0 7. 8. 6 10. Attachment B SAFEGUARDS FOR TWC INFORMATION "Recipient" in this Contract shall maintain sufficient safeguards over all TWC Information to prevent unauthorized access to or disclosure of TWC Information: "TWC Information" means records maintained by Agency (TWC), and records obtained by Recipient from Agency under this Contract, including (1) records and data compilations provided electronically, on paper, or via online access or e-mail, (2) records and data compilations that Recipient has converted into another format or medium (such as handwritten or electronic notes), and (3) records and data compilations incorporated in any manner into Recipient's records, files, or data compilations. Monitoring. Recipient shall monitor its Users' access to and use of TWC Information and shall ensure that TWC Information is used only for the following "Limited Purpose" as set forth in Exhibit 1, Request and Safeguard Plan. Recipient shall also ensure that TWC Information is used only for purposes authorized by law and in compliance with all other provisions of this Contract. Storage. Recipient shall store TWC Information in a place physically secure from access by unauthorized persons. Protection. Recipient shall store and process TWC Information, including that maintained in electronic format, such as magnetic tapes or discs, in such a way that unauthorized persons cannot obtain TWC Information by any means. Access. Recipient shall undertake precautions to ensure that only authorized personnel are given access to TWC Information stored in computer systems. Instruction. Recipient shall instruct all personnel having access to TWC Information about all confidentiality requirements including the requirements of 20 C.F.R. Part 603 as well as the sanctions specified in this Contract and under state and federal law for unauthorized disclosure of TWC Information. Recipient acknowledges that all personnel who will have access to TWC Information have been instructed as required. Disposal. Recipient shall dispose of TWC Information and any copies thereof after the Limited Purpose(s) is achieved, except for TWC Information possessed by any court. Disposal means return of TWC Information to Agency or destruction of TWC Information, as directed by Agency. Disposal includes deletion of personal identifiers in lieu of destruction. In any case, Recipient shall dispose of all TWC Information within thirty (30) calendar days after the termination, cancellation, or expiration of this Contract, in accordance with Attachment F, Certificate of Destruction for Contractors and Vendors, which is attached to this Contract and incorporated for all purposes. System. Recipient shall establish and maintain a system sufficient to allow an audit of compliance with the requirements of this Attachment B and the other provisions of this Contract. No Disclosure or Release. Recipient shall not disclose or release any TWC Information other than as permitted in this Contract, without prior written consent of Agency. Unauthorized Disclosure. It is a breach of this Contract to disclose TWC Information orally, electronically, in written or printed form, or in any other manner without the prior written consent of Agency: 10.1 to any contract employee of Recipient or any individual not employed by Recipient; 10.2 to another government entity, including a law enforcement entity; 10.3 to Recipient employees who do not have a need to use TWC Information for the Limited Purpose. mation Release Contract Attachments— February 2022 Contract Number: 2924EDEO 14 — BRAZOS COUNTY 6 of 13 Sign Envelope ID: 4EB41M-2280-40F3-A1F6-779AFCB27ACF TEXAS WORKFORCE COMMISSION INF MRATION RELEASE CONTRACT 11. Authorized Disclosure. TWC Information may only be disclosed: 11.1 to employees under the direct hiring -and -firing control of Recipient who have a need to use the TWC Information for the Limited Purpose(s); and 11.2 in a criminal judicial proceeding if the TWC Information is introduced in court as a sealed record with access limited to the prosecutor, defendant, judge, and jury. 12. Security Violation. Recipient shall monitor access of Users and shall notify Agency within twenty-four (24) hours if a security violation of this Contract is detected, or if Recipient suspects that the security or integrity of TWC Information has or may have been compromised in any way. 13. Format. TWC Information is subject to the requirements of this Contract even if the TWC Information is converted by Recipient into another format or medium, or incorporated in any manner into Recipient's records, files, or data compilations. 14. Access Limited. Recipient shall limit access to TWC Information to its employees who need access to achieve the Limited Purpose. 15. Mobile Device and Removal. Recipient shall not place TWC Information on mobile, remote, or portable storage devices, or remove storage media from Recipient's facility, without the prior written authorization of Agency. 16. Public Information Act. Under Texas Labor Code § 301.085, TWC Information is not "public information" for purposes of the Public Information Act, Texas Government Code, Chapter 552. Recipient shall not release any TWC Information in response to a request made under the Public Information Act or under any other law, regulation, or ordinance addressing public access to government records. 17. Subpoena. Recipient shall notify Agency within twenty-four (24) hours of the receipt of any subpoena, other judicial request, or request for appearance for testimony upon any matter concerning TWC Information. Federal regulations dictate the handling of subpoenas for TWC Information. Recipient shall comply with the requirements of 20 C.F.R. § 603.7 in responding to any subpoena, other judicial request, or request for appearance for testimony upon any matter concerning TWC Information. 18. Federal Regulation. Recipient shall comply with all requirements of Safeguards for TWC Information as required by 20 CFR Part 603 and this Contract relating to safeguarding TWC Information and ensuring its confidentiality. 19. Unauthorized Lookup. A User shall not access TWC Information listed under the User's SSN or the SSN of a co- worker, family member, or friend. 20. Screening — Online Users. Recipient shall screen potential Users and seek online access only for employees that Recipient has determined pose no threat to the security of TWC Information. 21. Screening — All Handlers. Recipient shall permit access to TWC Information only to employees that Recipient has determined pose no threat to the security of TWC Information. 22. Internet. Recipient shall not transmit any TWC Information over the Internet unless it is encrypted using at least 256-bit AES encryption and the current FIPS 140 series encryption standards. 23. Screen Dump. Recipient's security guidelines shall ensure that any screen dump or other extraction of TWC Information will be protected from unauthorized use or disclosure. 24. No Transfer. Recipient shall not transfer the authority or ability to access or maintain TWC Information under this Contract to any other person or entity. Inf rmation Release Contract Attachments— February 2022 TW Contract Number: 2924EDEO 14 — BRAZOS COUNTY Pap- 7 of 13 Envelope ID: 4EB41 D9C-22B0-40F3-A1 F6-779AFCB27ACF AS WORKFORCE COMMISSION DMRATION RELEASE CONTRACT Attachment C TEXAS WORKFORCE COMMISSION USER AGREEMENT (User's Printed Name) (User's work phone number) (User's Social Security Number) (Print User's work street address) (Print User's employer) (Print User's work email) acknowledge that I will be assigned a personal User ID and password to gain access to the Texas Workforce Commission (TWC) corr puter system. Under no circumstances will I allow my User ID or password to be used by any other individual, nor will I use one belc nging to anyone else. As an online User with access to confidential TWC data ("TWC Information"), I understand that I will be hel personally accountable for my actions and for any activity performed under my User ID. I understand that the use of TWC Infc rmation is limited to the following "Limited Purpose(s)" only: to assist in criminal investigations; to assist in locating defendants, witnesses, and fugitives in criminal cases; to assist in locating persons with outstanding warrants; to assist in locating probation absconders. I understand that TWC maintains a record of the individuals and employers whose TWC Information 1 gain access to, and that I am not allowed access to TWC Information about any individual or employer except as necessary for the Limited Purpose(s). I understand that I am not allowed access to TWC Information about myself. I will not enter any unauthorized data or make any changes to data. I will not disclose any TWC Information orally, electronically, in written or printed form, or in any other manner without prior written authorization from TWC. I will not disclose any TWC Inf rmation to other governmental entities, including law enforcement entities. I understand that under Texas Labor Code §301.085, all TWC Information I obtain under this User Agreement is confidential and that it is a criminal offense to solicit, disclose, receive or use, or to authorize, permit, participate in, or acquiesce in another person's use of TWC Information that reveals: (1) identifying information regarding any individual or past or present employer; or (2) information that foreseeably could be combined with other publicly available information to reveal identifying information regarding any individual or past or present employer. This offense is punishable by as much as a year in jail, a fine up to $4,000, or both. I understand that under Texas Penal Code §33.02(a), it is a criminal offense to knowingly access a computer, computer network, or cory puter system without the effective consent of the owner. Depending on the circumstances, the offense is punishable by con 2memcnt in jail for up to 180 days or up to 99 years or life in prison, a fine of up to $2,000 or up to $10,000, or both. I have read and had explained to me the confidentiality and security requirements of 20 C.F.R. § 603.9 and of my employer's contract with TWC. I understand and agree to abide by these requirements. I understand that if I violate any of these requirements or any provision of this User Agreement, I will jeopardize my employer's contract with TWC. Signature of User Date signed Su ervisor Approval: I have instructed the User listed above about all confidentiality requirements applicable to TWC Information obt ined under the contract with TWC, including the requirements of 20 C.F.R. § 603.9 and the sanctions specified in the Contract and ins ate law for unauthorized disclosure of TWC Information. Signature of Supervisor Printed Name Date signed Approval of Contract Signatory or Contact Person named in Contract: Sig ature of Contract Signatory or Recipient Contact Person Printed Name Date signed All elds on this User Agreement are required. Employer must retain signed original and give a copy to User. Employer must send copy of executed User Agr ement to TWC EAGLE Administration as specified on the required Cover Sheet, Attachment D to this Contract. An incomplete User Agreement will be nation Release Contract Attachments— February 2022 Contract Number: 2924EDEO 14 — BRAZOS COUNTY 8of13 ID: 4EB41 M-22B0-40F3-Al F6-779AFCB27ACF Exhibit 1. TWC Data Exchange Request and Safeguard Plan statements and Information on this form and associated correspondence relating to the Request and urity Plan (RSP) are incorporated by reference into the data exchange Contract with TWC as Exhibit 1. :ipient agrees to provide written notice to TWC of any changes to the responses contained in this RSP ,ing the Contract term immediately but no later than three (3) calendar days from the date of change. ail changes to DEcontracts(&twc.texas.eov. After review and approval by TWC, the notice of changes shall incorporated by reference into the Contract under Exhibit 1. Any changes to the responses requested by :ipient and accepted by TWC in this Exhibit 1 shall amend the corresponding information In the GTC and document is confidential under Texas Government Code regarding infrastructure rity and shall be redacted from release in response to a request for information or urnents. Contact TWC upon such a request. C R I F� T Pi s ns s soon. E3o ®t F a n un s d. 1. Legal name of requesting governmental entity/Responsible Financial Party Brazos County Constable Pct.2 2. Entity Tax ID# 74-600043 3. Street Address — Line 1 200 S. Texas #151 4. Street Address — Line 2 5. City, State, Zip Bryan, TX, 77801 6. New request or renewal of an existing ® New request contract? ❑ Extension of existing agreement Previous/Current Contract M ❑ There are other contracts between TWC, and the party not affected by this Contract, which are as follows: 7. Type of entity and authority to contract [R Texas Local Government Code, Chapter 791, Interlocal Cooperation Act (e.g., cities, counties) ❑ Texas Government Code, Chapter 771, Interagency Cooperation Act (e.g., state agency) ❑ Federal Agency Authority ❑ If state agency, please specify authority 8. Legal Purpose(s) for requesting © to assist in criminal investigations information ® to assist in locating defendants, witnesses, and fugitives in (Check all that apply) criminal cases ❑X to assist in locating persons with outstanding warrants ❑X to assist in locating probation absconders ❑ to assist in determining eligibility for public assistance/services ❑ other: please specify: (language will be inserted into contract) 9 Requested length of contract term !01 year ❑ 2 years ❑ 3 years ❑ 4 years ❑ 5 years (Renewal Option up to a total of 5 years combined) 10. Requested start date For federal entities only: to correspond with start of fiscal year starting: October 15, 2023 Texas Workforce Commission I Nov 2022 DocuSign Fnvelope ID: 4EB41 D9C-22B0-40F3-A1 F6-779AFCB27ACF 11. lInformation requested (Check the dote being requested) 12. 1 Method of receiving data ®Wage Records (WR): Wage Detail Inquiry: View wage information for an individual. Coworker Search: View wages reported by an employer. ®UI Benefits and Claimant Info (UI): Personal Information: View demographic information for an Individual. Clalms: View unemployment Insurance claim information. Payments: View unemployment Insurance payment info. Employer Search: Search employers by name or address. ❑ Employer Records (ER) Employer Master File: Search Employer Master File and view state unemployment tax information. ® Online access: Contractor access for lookup by SSN through a password -protected log -in account. Number of individuals needing access accounts: ®1.10 (The subscription rate is $1,500 per year.) ❑11-25 (The subscription rate is $2,000 per year.) ❑26-50 (The subscription rate is $3,500 per year.) ° Specify other quantity ' Please confirm that the number of Users given access is and will be limited to the minimum number necessary to accomplish the Limited Purpose(s). ® Yes ❑ No online Access for Over ZS User Accounts: 'If the request is for more than 25 user accounts, please indicate the reason the volume of access accounts is necessary (check all that apply): There is/are: ❑ a high volume of daily/weekly Inquiries require the requested volume of use accounts ❑ other reason(s) for the volume of access accounts: ❑ Offline access: Offline Method of Transfer and Frequency: (Check applicable options) ❑ Ongoing: Scheduled computer matching against file of SSNs or tax account numbers submitted by Requestor periodically. Texas Workforce Commission I Nov 2022 DocuSign Pnvelope ID: 4EB41 D9C-22B0-40F3-A1 F6-779AFCB27ACF Frequency of ongoing scheduled requests: ❑Nightly ❑Weekly ❑ Bi-Weekly ❑ Monthly ❑Quarterly ❑Annually ❑Other— specify: ❑ Non-scheduled - Upon Request: Ad hoc request for non- scheduled matches or data flies. ❑ One-time request for large quantity of records. ❑ One-time request for one or a few records (less than 100 matches of SSNS or <5 TWC Employer ID or FEIN). Submit request to open.records@twc.texas.gov twc.texas.gov or fax request to 512-463-2990 or the open records portal at httos://twc.itovga.us/WEBAPP/ rs/(S(rgibfug2yv4rbi2wrzlu Ose)l/suaooilhome.asox. Specify the particular data elements for the information requested In question 11. E.g., name, address, wage benefit amount, employer name, telephone number, etc. 1. If other specific data elements are requested, provide a data format. Offilne Data Elements Requested: Data elements to be submitted to TWC for the resulting matched data: ❑ SSN — SocIal Security Number Data available from TWC available for SSN matches from the UI Wage Records: Name: last, first, middle Initial NAICS Quarter Wages were earned Quarterly Wages Employer Name Employer Address Employer Zip Employer contract Employer Telephone Employer Tax Account Number Instructions for submitting SSN-UI Wage Record Match Requests: Filename and format will be provided by and coordinated with the TWC developer upon receipt of Attachment E. REQUEST FOR TEXAS WORKFORCE COMMISSION RECORDS Texas Workforce Commission ( Nov 2022 DocuSign Pnvelope ID: 4EB41DK-22130-40F3-A1F6-779AFCB27ACF File transmission shall be protected using TWC Secure FTP and encrypted using at least 256-bit encryption. ❑ TWC Employer ID Number (EIN) Data available from TWC available for EIN matches from the Employer Tax Master File: Name: last, first, middle initial Social Security Number Quarterly Wages Employer Name Employer Address Employer Zip Employer contact Employer Telephone Employer Tax Account Number Instructions for submitting Texas EIDs or FEINs: (follow the same pattern as for SSNs): Format sample: 123456789 Send seed file via secure file transfer to Agency's secure portal, currently GoAnywhere — httns:/Imft.twc.state.tx.us/webclient/loAin.xhtm_I (prior account establishment required) ❑ Federal Employer ID Number (FEIN) Same as Texas Employer ID information Volume/quantity of offline records requested per submission and associated rates: Estimated number of individuals in which sensitive personally Identifiable Information requested at any one time: ❑ 1-999: $250 ❑ 1,000—14,999: $300 ❑ 15,000—19,999: $375 0 20,000 — 24,999: $500 ❑ 25,000 -Above: $1,000 Hourly rate for programming of a new request or modification of an existing job: $48.81. De -Identification: If submitting SSNs to TWC, also include a unique Identifier. For enhanced security, the return file will not Include SSNs but instead will include only the unique identifier where feasible. Texas Workforce Commission I Nov 2022 Envelope ID: 4EB41DK-22130-40F3-A1F6-779AFCB27ACF 13, Now will data be viewed? 1) We will ONLY view screen Information. Select one of the three options. (Respond to #14-19, check "N/A" to #20 and #21.) 2) ❑ We will use electronic copies of screen prints (PDF), or ❑ We will transfer data into an electronic record. (Respond to #14-20, check "N/A" to #21.) 3) ❑ We will use paper copies of screen prints, or ❑ We will transfer information into paper records format. (Respond to #14-19 and H21, check "N/A" to #20) 14. Will non -employees be provided access LX Only direct employees will be provided access, to the data? ❑ Persons who are not employees may/will be provided Express written contract language access. Please specify those that apply: authorizing data exchange with non- ❑ Data Center Operators employees Is required for re- ❑ Other Governmental Contractors: Please specify: distribution of information accessed. 15. Will the data you are requesting be Yes - Specify: disclosed to any other entity? Express written contract language ® No authorizing data exchange with non - employees Is required for re- distribution of information accessed. 16. What access control methods will you Lg Texas State Requirements under Title 1, Part 10, TAC Sec. use for access to the TWC information? 202, or comparable standards ❑ National Institute of Standards and Technology (NISI) or comparable standards IRS Publication 1075 or comparable standards 17. How does your organization assess Vulnerability testing Frequency: Weekly your security posture? How frequently ❑ Penetration testing Frequency: are these assessments conducted? ❑ Audits Frequency: ❑ Other — Please specify: Frequency: 18.0 Are background checks performed on Yes, background checks are performed (go to 18.1). employees who will access ❑ No, background checks are not performed information? If No background checks are performed, state what type of records checks are being performed: 18.1 When are background checks Pre -employment performed? ❑ Periodic checks during employment ❑ N/A 19. How will you have an auditable trail? I will keep a worksheet that Includes at a minimum, the person making the inquiry, the reason for the inquiry, Identifying information regarding the case or claim for which the inquiry was made, and the date the Inquiry was made. Other, If Other specify: 20. How will you encrypt the data at rest? Please specify: (Ex: Once transferred to a database or ® N/A — We do not keep data at rest. other electronic system) 21. When will data destruction occur? Lj Consistent with Texas State Libraries and Archives Commission (state records retention laws) Consistent with other standards: Please specify: Texas Workforce Commission ( Nov 2022 DocuSign envelope ID: 4EB41D9C-22B0-40F3-A1F6-779AFCB27ACF 22. Point of Contact Name for daily matters) N/A - We do not retain data. Chris McDermott 23. Point of Contact Title Chief Deputy 24. Point of Contact Phone 979-361-4477 25. Point of Contact E-mail crn dermott®bmzoscountybr.gov 26. Point of Contact Address 200 S. Texas 0161 B an. TX 77801 27. Alternate Point of Contact Name and Title Constable Donald Lampo 28. Alternate Point of Contact Phone 979-361-O477 29. Alternate Point of Contact E-mail dtampoebrazoscountyix.gov 30. Alternate Point of Contact Address If different from Point of Contact 31. Signatory Name Duane Paters 32. Slgnato Title County Judge 33. SI atory Phone Number 979.3614101 34, Signatory E-mail dpetemlobrazoacountyix.gov 35. Signatory Address If different from Point of Contact 36. Data Technology Contact Name Kevin Joyner. 37, Data Technology Contact Phone 979.3e1.4676 38. Data Technology Contact E-mail kioyner®brezoscountp.gov 39. Invoice Recipient Name Stephanie Wendt 40. Invoice Reciplent Phone Number 979.361.4477 41. Invoice Recipient Title Admintstra6ve Secretary 42. Invoice Recipient E-mail svrendt@brazoscountytx gov 43. Invoice Recipient Address If different from Point of Contact All statements and Information on this form and associated correspondence relating to the Request and Safeguard Plan are Incorporated by reference into the data exchange Contract with TWC as Exhibit 1. The original Exhibit !, and contract must be signed by the Contract Signatory. The person signing is authorized by Recipient to bind their organization to the terms of the contract. Designation For Subsequent Submissions: ❑ By checking here, the contract signatory approves the Recipient Point of Contact as their designee for submission of subsequent updates to the Request for Safeguard Plan and requests for renewals for purposes of extending the durati%nddssociated amount. Contract Signatory or designee Date �ANE PE i r� 5 � ��uN► y �u��c Printed Name/Title Texas Workforce Commission I Nov 2022 DocuSign Envelope ID: 4EB41 D9C-22B0-40F3-A1 F6-779AFCB27ACF For questions on how to complete this request form, contact DEContracts@twc.texas.com Texas Workforce Commission I Nov 2022 PREP AND PAINT STEEL COLUMNS AND SCREEN FRAMES AT BRAZOS COUNTY EXPO SERVICE CONTRACT RAZOS COUNTY PURCHASING DEPT. A S. Texas Ave., Ste. 352 Contract No.: CIP 24-610 ryan, Texas 77803 Page 1 of 11 Pages elephone (979) 361-4292 e G REQUIREMENT FOR CONTRACT gp**,✓�✓tis a duly authorized representative of .S �r�d "Contra cto?' willingly attest to perform (or deliver) as per .Exhibit A for Brazos County. further agree to all of the provisions and specifications contained in this contract. OJECT TIMELINE Project will start upon receiving purchase order and will be completed by September 30,.2024, RE'VAILING WAGES RATES lie Contractor shall be responsible for following all provisions of Chapter 2258 of the Government ode relating to the payment of prevailing wages.. The wage rates to be used are included in Exhibit B tacked. A Contractor or subcontractor who violates this section shall pay Brazos County $60 for each orker employed for eachcalendar day or part of the clay the worker is paid less than the. wage rates ipulated in Exhibit B. .SSIGNMENT he successful offeror may not assign, sell or otherwise transfer this contract without written permission f Brazos County Commissioners Court. Should there be a change in ownership or management; the antract shall be terminated unless a mutual agreement is reached with the new owner or- manager to )ntinue the contract with its present provisions and prices. WARD razos County reserves the right to award this contract on the basis- of LOWEST AND BEST OFFER in :cordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to ore than one offeror, to. reject any or all bids. The County reserves the right to accept or reject in part in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. IDDERS RESPONSIBILITY is the bidder's sole responsibility to print and review all pages of the bid document, attachments, aestions and responses, addenda, and special notices. The Certification of Bid Form must be completed include frill firm name, mailing address, telephone number, email address, Vendor Tax .identification umber and signed by an authorized representative of the firm. Failure to provide signature on the ertification of Bid Form renders bid non -responsive. Failure to complete the submission of all required fans, including but not limited. to the Reference .Page, Legislative Certification & Debarment erification form, Questionnaires (when. applicable), Addenda (including revised forms), and any other )ecified forms or documents may be grounds for rejection of entire bid. By submitting a response to Contract No; CIP 24-610 BRAZOS COUNTY, TEXAS Page 2 of I 1 Pages this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf_info_form I295.htm for more information, In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not. guarantee to purchase any minimum quantities or services other than those listed on a purchase order. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County hai7nless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this contract, Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of 1DDITION/MODIFICATION OF LOCATIONS OR SERVICES Irazos County reserves the right to add Iocations as these additional locations may be required. ,ocations to be added may include, but not limited to, expansions or additions to existing facilities and cquisition or construction of new properties. In the event that Brazos County makes significant tructural changes to an existing facility that impacts the contractor's cost in providing the services nticipated by this contract such change may be treated as a new facility and the procedures provided for i this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. Contract No: CIP 24-610 COUNTY, TEXAS Page 3 of I I Pages In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the contractor written notice of such termination of locations a minimum of thirty (30) days in advance. SUBCONTRACTING Any subcontracting must be approved prior to commencement of the Contract by Brazos County. INVOICES & PAYMENTS Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice once all work is complete and accepted by Brazos County. Prior to any and all payments made for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. 'AXES ,razos County is exempt from all federal excise, state and local taxes unless otherwise stated in this antract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written ;quest to Brazos County Purchasing Agent, GOVERNING FORMS In the event of any conflict of interpretation of any part of this overall contract; Brazos County's interpretation shall govern, In the event of a conflict between (lie terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the contractor; the terms of this contract shall supersede. Contract No; CIP 24-610 COUNTY, TEXAS Page 4 of I I Pages GOVERNING LAW AND VENUE This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et serf., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be frilly governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Goverrunent Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. COMPLIANCE WITH LAW The Contractor's work and materials shall comply with ail state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. Contractor shall perform and require all subcontractors to perform the work in accordance with licable laws, codes, ordinances, and regulations of the State of Texas and the United States and in ipliance with OSHA and other laws as they apply to its employees. In the event any of the ditions of the specifications violate the code for any industry, then such code conditions shall prevail. Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines erning soil erosion and sediment control throughout the Project and warranty term. IISQUALIFICATION OF OFFEROR fpon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to ;razos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas ,usiness and Commerce Code §15.01, et seq., as amended, or the federal antitrust- laws, and has not Dmrnunicated directly or indirectly the bid made to any competitor or any other person engaged in such ne of business. Any or all bids may be rejected if Brazos County believes that collusion exists arnong to offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a ibmitted bid or proposal are subject to the approval of the Purchasing Agent. NERABILITY any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the -Icifications shall be held invalid, such holding shall not affect the remaining portions of these luirements and the specifications and it is hereby declared that such remaining portions would have ;n included in these requirements and the specifications as though the invalid - portion had been Contract No. CIP 24-610 COUNTY, TEXAS Page 5 of 11 Pages SILENCE OF SPECIFICATIONS [he apparent silence of specifications as to any detail, or the apparent omission from it of a detailed lescription concerning any point, shall be regarded as meaning that only the best commercial practice is o prevail and that only material and workmanship of the finest quality are to be used. All nterpretations of specifications shall be made on the basis of this statement. The items furnished under his contract shall be new, unused of the latest product in production to commercial trade and shall be of he highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. ERMINATION razos County reserves the right to terminate the contract for default if offeror breaches any of the terms Herein, including warranties of offeror or if the .offeror becomes insolvent or commits acts of inkruptcy. Such right of termination is in addition to and not in lieu of any other remedies which razos County may have in law or equity. Default may be construed as, but not limited to, failure to ;liver the proper goods and/or services within the proper amount of time, and/or to properly perform iy and all services required to Brazos County's satisfaction and/or to meet all other obligations and quirements. Brazos County may terminate the contract without cause upon thirty (30) days written )tice LILY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE Fhe contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in •he state of Texas, showing that the contractor is covered by the insurance as follows; (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1,000,000. In the event any work is sublet, the contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies will be acceptable without prior approval by the Commissioners Court/Risk Mana cement. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under i policies shall not be canceled or materially changed until at least 30 days prior written notice has a given to Brazos County. 13RAZOS COUNTY, TEXAS Contract No: CIP 24-610 Page G of 11 Pages LIMITATIONS The.parties are aware that there are constitutional and statutory Limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations .of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party.; liability .for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Li.mitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. VERAGES/WAGES hing in this contract shall be construed as making Brazos County responsible for the payment of ipensation and/or any benefits for contractor including health, property, motor vehicle, workers' ipensation, disability, death, and dismemberment insurance for the contractor's employees and/or ipment. Nothing in the contract shall be construed as making Brazos County responsible for wages,. erials, logistical support, equipment, and related travel expenses incurred by the contractor. 30VEREIGN IMMUNITY the parties understand that Brazos County does not waive or relinquish any immunity or defense on )ehalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract ind the performance of the covenants contained herein. Further, Brazos County is not responsible for my civil liability that arises from any act or omission made within the course and scope of this contract. Fhe parties understand and agree that Brazos County does not assume civil liability under any theory of aw for the actions of the contractor in providing services hereunder: OTICES otices shall be mailed to the addresses designated herein or as may be designated in writing by the irties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the llowinp. addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite.332 Bryan, Texas 77803 CONTRACTOR: ales Contract Naine: Plione Number: T���j'—J�%'} �1 y Billing Info: 77F�� Contract No: CIP 24-610 ZOS COUNTY,'I'CXAS Page 7 of I Pages SCAL FUNDIN(x CLAUSE )twithstanding any provisions contained herein, the obligations of Brazos County are expressly ntingent upon the availability of funding for the obligations contained herein for the term of the ntract and any extensions and renewals thereto. 1AIVERS o waiver by either party hereto of any term or condition of this contract shall be deemed or mstrued to be a waiver of any other term or condition or subsequent waiver of the same term or IRE CONTRACT contract represents the entire and integrated agreement between Brazos County and the contractor supersedes all prior negotiations, representations, or contracts, either written or oral. This contract only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the contractor shall be retained and made available by the contractor for tudit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited o the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and tgencies of .the United States Government. Such records shall be returned by contractor and made available for any time period required by state or federal law. If changes occur in the governing state or ederal law, regarding retention records, contractor shall comply with such changes. If an audit is nitiated before the expiration of such time periods required by state or federal law regarding retention of ecords, the contractor shall retain such records until the audit is concluded and all issues resolved. ;ontractor shall provide Brazos County with copies of such audits that be conducted with respect to the *ntract. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor .nowingly or intentionally fails to comply with a requirement of that subchapter. This provision is nandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Goverivnent ;ode. UDIT RESPONSIBILTY he contractor shall be responsible for receiving, replying to and/or complying with any audit exception � appropriate federal, state or local audit directly related to the provision of this contract. he contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous llings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may ithhold any money due and recover through any appropriate method any money erroneously paid under is contract if evidence exists of less than full compliance with this contract. DEMNIFICATION e contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and aployees from all suits, actions, or claims of any character, name and description including attorney's :s expenses brought for or on -account of any injuries or damages received or sustained by any person persons or property, by .or from the said contractor or his employees or by or in consequence of any ZOS COUNTY, TEXAS Contract No: C11' 24-610 Page 8 of 11 Pages negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said contractor tinder and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, Fits officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. COUNTY, TEXAS Cont.niet No: CIP 24-610 Page 9 of I 1 Pees .T.C.A. LOCAL GOVERNMENT CODE §262.0276 HIS SECTION MUST BE' COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL ISOUALIFY THE BID. razos County shall refuse to enter into a contract or other transaction with a person who owes a abt to the County pei• V.T.C.A Local Government Code §2G2.027G. a. This refusal to award a contract to or enter into a transaction with a person, pertains to an . apparent low bidder or successful proposer that is indebted to the County; b. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture,limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; c. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County, d. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account fi-onl the Brazos County Tax Office. e. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file, The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it fi-om any further consideration of award. f. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. 'lease list all the navies of the individuals that have ownership, officers, managers, and board of lirectors that you have associated with your entity below. Name �-eze Title (Owner, Officer, Director, Manager, Etc.) P �r a J-ems COUNTY, TEXAS EGISLAT.IVE CEWrIFICATIONS Contract No; CI.1' 24-610 Page 10 of I I Pages Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, ) xecutive Order on Terrorist Financing— Blocking Property and Prohibi(ing Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/200'1 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, hitps://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SD.N) list, Respondent certifies that the respotiding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on .the federal government's terroristn watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https:Hwww.sanl,gov.The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract.The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle 1:; Title 10, Government Code Chapter .2271: 1. Does not boycoft Israel currently;, and 2: Will not boycott Israel during the terns of the,contract. PUrsUatlttd Section.2270.00'1, and 2274.002'Texas.Government Code: l . "Boycott Israel" means refusing to deal with,, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic liarnl oil, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership,. limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.. 3. if Respondent is required to make a, verification pursuant to Section 2274.002 of the Texas Governiment Code, Respondent verifies that.Respondent.does not boycott energy companies and will not boycott energy.companies during tine term of the Contract, If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not requtired. 4. If Respondent is required to make a: verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or fireartu trade association and(2) will not discriminate during the term of the contract against a firearm entity or firearm trade association, If Respondent does not make that. verification, Respondent must so indicate in its Response and state why the verification is not required. pany Name: /.v Ce > .q�!� _ 41-0 ~- uthorized Company 7y-- `�75 �- AZOS COUNTY, TEXAS Contract No: CIP 24-610 Pagc 11 of I Pages .TIFICATION OF I3ID undersigned further affirms the -noi-debarment statement above, that .they are duly authorized .ite this contract, that this bid has not been prepared in collusion with any .other vendor, and that the :nts of this bid have not been communicated to any other vendor prior to the official opening of this igned By; Title: yped Name: �u tY1-�%/✓ r any Named Phone Number:99 77-Ok Address: f e- COW - ing Address: 4 4 11/,?.1- 4Pf/.gg'e T& %^7� S a P.O. Box or Street City — te— Zip 19yer Identification Number: 4% aZ.Sr � ;Court on this a day of JAt4-(LA(Z- { 2021by o position of Gou pTq JVLt&'E following items should be completed -and included in your bid submission. Failure to include these is will disqualify your bid. O V:T.C.A. Local Government Code §262.0276 for Tax Verification (PAGE 9) D Legislative Certification & Debaa•iiient Verification (PAGE 10) • All Ad.dendums (if applicable) • Certification of Bid (PAGE It) t—Al i1\J\-v 1-\ BCS ALL PRO Pr®yertSerrices,LLC WHAT YOU NEED DOND —GETS DONElmm Jennifer l.ohnlnnn ) founcler/CL,0 .{ ES`!'. 2007 a7<J.575.J6941Jenrlifet((?..1lcsall»ro.ram / 100% HU)i Certified 'onst-ruction Services, IYnal Clean, Paint-, Landscape, Janitorial ESTIMATE — PAINT STEEL Octol)er 9, 2023 — Add Revised Customer; 13RAZOS COUNTY EXPO I Jacquoiine roster, GM Project: Brazos Lxpo Center-- West Side, South Arena Job Scope: Prep and PainL Steel Columns and Scrcen FI-Rmes Matrix: (17) Steel Columns and (34) Steel frames/Sercens WORK SCOPE: ADD ITEM: R1+±;K0V'E SCREENS: Remove (32) existing screens from frames BCE/Customer will discard the screens REMOVAL COST PER SCR);BN:._ REMOVAL TOTAL COST: iilcludw; required labor, cgtltpmenl, lift for removal Pl•11NT S'.II0011j: - Each Steel Column and Screen frame: - Clean, Sand rust areas, apply rust inhibitor - Apply metal primer - Apply (2) coatings of Industrial DTM paint (SW Product) COST PER COLUMN/FRAME SECTION: ,111780,00 Coliunn/Frarne = (17) PROJECT PAINT TOTAL:_............-------_$13,260,00�----------- - - ---- NO'.I`Z: Includos atll roquirod materials, equipment, labor EXCLUSIONS: - Steel colrtr►tn cartttlevers uytder caytopy arc ?tot included trt estimate *Projected Schedute: TBD — (Approx. 6 — 10 days) Weather adjust' accordingly THANK YOU— WE APPRECIATE YOUR CONSIDERATION! THE TEXAS A&M UNIVIIRSITY SYSTEM 301 Tart -ow Street, 21111 Floor College Station, Texas 77840 Minimum Prevailing Wage Rate County; Brazos CLASSIFICATION RATIO: NOTES Acoustic Ceiling Installer 15.73 Asbestos Abatement Worker 13.06 Carpenter 15.95 Concrete- Pour and Finish 15.39 Crane Operator 26.40 Driver 14.47 Drywall Installer 16.20 Electrician --Journeyman 25.70 Electrician - Apprentice 20.35 Elevator Mechanic - Journeyman 55.83 Elevator Mechanic - Apprentice 48.10 Fire Protection - Controls 17.72 Fire Protection - Pipefitter 20.61 Formwork Builder 14.58 Glazier 17.69 HVAC -Journeyman 25.09 HVAC - Apprentice 15.81 HVAC -- Controls 21.80 Insulator 16.01 Ironworker 17.42 Laborer/Helper 12.73 Mason 19.13 Equipment Operator - Light 14.97 Equipment Operator- Heavy 16.76 Pai liter 13.18 Pipefitter.- Journeyman 32.50 Pipefitter - Apprentice 19.35 Plasterer 15.51 Plumber -- Journeyman 30.74 Plumber - Apprentice 20.32 Reinforcing Steel Worker 15.78 Roofer 19.94 Stolle Mason 18.12 Terrazzo Installer 13.08 Tile Setter 15.73 Waterproofer 14.91 Note; Listed minimum prevailing wage rate is the base hourly wage rate including lunges. s C " 1-1N A. Road.. and Bridge OF COURT MEETING: 1/2/2024 FROM: F SCAL IMPACT: 6 DG _TED: D LLARAMOUNT: 2-19.pdf BRAZOS COUNTY BRYAN, TEXAS NUMBER: CC 2023 Ridgeview Estates Final Plat Requestfor approval of the Final Plat of Ridgeview Estates Subdivision; 25.00 Acres; Richardson Perry League, A-44; City of Bryan ETJ, Brazos County, Texas. Site is located in Precinct 2: Commissioners Court Karen Tyler 12/19/2023 False False $0.00 Descri to ion IXp-e- Application for Development Backup Material Plat Backup Material APP uane Peters Date County Judge Brazos County Road & Bridge Office 2617 SH 21 West Bryan, TX 77803 Telephone: (979) 822-2127 Fax: (979 776-0456 Email: plats ftrazoscountytx.goy PLAT APPLICATION PROPERTYSUBJECT .- _ • PPLICATION DATE*: 04/12/2022 RESUBMITTAL: ❑ YES IN NO PROJECT / SUBDIVISION NAME: Ridgeview Estates PROJECT ADDRESS OR LOCATION`. Steep Hollow Road, Brazos County LEGAL DESCRIPTION: 25 acres out of the Richardson Perry League A-44 RESUBMITTAL, PROJECT FORMERLY KNOWN AS: UMBER OF LOTS: 21 TOTAL ACREAGE 25.0 acres URISDICTION : ❑ CITY LIMITS ® Bryan ETJ ❑ OUTSIDE ALL CITY LIMITS AND ETJs • Notification of Application completeness will be given within 10 days of Application date. All Incomplete Applications will be rejected. This Application shall expire five (5) years from She Application date of the project. TYPE OF APPLICATION ❑ MASTER PLAN ❑ SIMPLIFIED PLAT LI PRELIMINARY PLAN ■ FINAL PLAT ❑ AMENDING PLAT ❑ REPLAT 19 RESIDENTIAL ❑ OTHER (Please explain): ❑ MANUFACTURED HOME RENTAL COMMUNITY ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES ❑ COMMERCIAL ® NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed evelopments are considered reasonable and accurate for regulatory purposes and are based on the best available sclentiRc and engineering data n rare occasions greater floods can and will occur and Rood heights may be increased by man-made or natural causes. Issuance of a Floodplain ermit in accordance with the Brazos County Flood Damage Prevention Ordinance does not Imply that Development outside the areas of special ood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or mpioyee of Brazos County In the event flooding or flood damage does occur. iLL ANY CONSTRUCTION OCCUR INTXDOT RIGHT-OF-WAYS? ❑ YES ® NO SUBMISSIONDIGITAL FILE OUNTY ENGINEER ® ADOBE (.pdf file) ❑ AutoCAD (.dwg file) (Email To: plats@brazoscountytx.gov) 11 9111 ADDRESSING I ® ADOBE (.pdfiile) ❑ AuloCAD (.dwg file) (Email To: qIs a@brazoscountvtx.coy) I . .,; .,ice:.:,::•.::L':: ::. . CAN INF .RM. I N . ..............,>.........:...........::......... ..........ti:':;: F RM NAME: Ante Development Group, LLC c NTAcT: Brian McDonald Thomas Pack A DRESS: PO Box 326 ' c TY: Wellborn STATE: TX ZIP: 77881 P ONE: 979-412-5007 979-218-2028 FAX: AIL: brian@blackrockbuilderstx.com thomas@blackrockbuilderstx.com P P TY°O NER NFOR ATtO - F RM NAME: SAME AS APPLICANT ONTACT: DRESS: ITY: STATE: ZIP: ONE: FAX: MAIL: - - •::ice'• - - - - - - - - N G NE INFO MATiON �'� - - R - F RM NAME: McClure & Browne Engineering/Surveying, Inc. Jeffery L. Robertson, P.E. DDRESS: 1008 Woodcreek Dr. Suite 103 [CONTACT' CITY: College Station STATE: TX zip: 77845 F�HONE: (979) 693-3838 FAX: MAIL: jeffr@mcclurebrowne.com .. • ._ .....:... .... t.:•..•:.:.•:L.!...,..:...::ti:y:''r.':�:.L::i.,:.•�..: ......_ ..: ... .. ,. O ,•.......::�:.wit:w:;.i..::.:•....:-_.:....:..v :�::: y:.:�•:-. A t0 F RM T N::?pis:r::.:rt::::::;:::::•.,:�.:+..,...:...:...•....:.•,.,.:-::::;:•:.,•::•::::�::::::�:��;,:.:.,..:- ...:::......:. URV Y.OR IN. . RM NAME: McClure & Browne Engineering/Surveying, Inc. oNTACT: Greg Hopcus, RPLS DDRESS: 1008 Woodcreek Dr. Suite 103 ITY: College Station STATE: TX ZIP: 77845 HONE: (979) 693-3838 FAX: MAIL: gregh@mcclurebrowne.com . ,:....... :I• 'r:t"i .OR AT ON.'a'::i:rt.':t: — - ER 1 F M T I - H t FIRM NAME: ONTACT: DDRESS: ITY: STATE: ZIP: HONE: FAX: MAIL: I PROPERTY• •- • �y rn signature, I hereby affirm that I am the property Owner of record, or if the Applicant Is an organization or business entity, that authorization teas been granted to represent the Owner, organization or business In this Application. I certify that the preceding information is complete and accurate, and It is understood that I agree to the DevelopmentlSubdlvlsion of this property. IIIGNATURE; PRINTED NAME: Thomas Pack I DATE; 0411212022 � SIGNATURE: I PRINTED NAME., I DATE: - I y signing this form, the Owner of the property authorizes Brazos County to begin proceedings In accordance with the process for this typa of pplicallon Indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in anyway, obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the C#ommissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation. .,:CALCULATIONS OF ASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150 + $10 per lot INAL PLAT: $200 + $20 per lot AMENDING PLAT: $100 REPLAT: $200 APPLICATION RECEIVED: 1 i I DATE APPLICATION RECEIVED / REJECTED: 1 SIGNATURE: eceiplof this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive qulrements for any additional information not contained as part of this Application which may also be needed as a part of the review process. Check List: )ies of finished plat with corrections (!f any): ❑ Three (3) hard copies to Brazos County ❑ One (1) .pdf copy to Brazos County ❑ One (1) .dwg copy to Brazos County D One (1) hard copy to Brazos County Health District ❑ One (1) hard copy to Brazos County 911 ❑ One (1) hard copy to local Water District or Company of approval (to be sent by the approving institution directly to Brazos County Engineering): ❑ Letter from Brazos County Health District - For On -site sewage evaluation. ❑ Letter from Brazos County 911 - For Road names. ❑ Letter from Water District or Company. - Stating water availability, etc. If property is within an Extraterritorial Jurisdiction (ETJ) of a City: ❑ Approval notification from appropriate City: icant attests that they have signed this Application in the capacity designated, if any, and further attests they have read document and the statement contained herein and any attached are true and factual. All icants are encouraged to review the County Regulations prior to any plat submittal. It is understood that Application is not finished or dated until all documents listed above are filed at the Brazos County neering Office and all applicable blanks are filled in the Application above. L— --- — — -L - -- — — — — --- — ---------- ----- —------------ — -- -- — — -- ---- --------- ------ -- ----- ---- --- --------- mw• ,a)ar u- Imm• ,roar ,roar ,mr ,•wr ,mdl• ' r----------� f----t-----1 Ij 1 r-----------i r-----------� r----------- I I 1 1 I I I I 1 1 I I arr,u ,aur Iwr l r-----------1 r------------1 r------- ---1 r-----------� r------------7 ------------') $ , I I I I I I 1 1 I I I I I p BLOCK 1 it y j �.'a i i ,m '� i g ,m : i y .' i �gg ®°. I;y ,r°m,'e I ;q ,a :.°. I g;g e I @}@ fm'°� I •gg ,�m',!L 1 rl i j RI `{ RI i RI i RI i RI ! pl ^. kl ! kI a RI I rl I% 1 I I I 1 1 I I 1 4-4 1 I I I I I I I I I I I I 1 1 1 1 11 I 1 1 I j y L_________ _J L�__________J I I I I I I I I I I I I I I a L___________J L___________J J L_____----L---- _______J L_ ________J L___________J L___________J Imac +atm ,a'e ,om ,mmr p§I ,mar ,mm laxo I.;;,aud •nnrr-,mrr 1� F .n..-.ram ,� � Ps,m r.,r 6S3 j 1 mlde r.. ..rm',r c_,rroae• ,mne ,Pill IPLY , fmm' q�l I--5p ' ,m+Y •Pm' �} ----� �— �y iw ,mm --------� r---------_ r----- ----� r-----------� r------------, I I 8�z I 1 1 -- — eP------� r------------ r------------i r----------- 1 1 ti I I 1 I � I I I I I •'.!.�s :'i5. 1I I I I 1 1 I I 1� I� I p I 1= i s I I Ir j W 2 -j i„ g .'°'oar. i g ,m .'. ,m .°• 5 1 kl 1 I I RI I RI I kl 1 a -'I 5 , BLOCK 2I l IL te-mw-at'�-----J L----�-,P-•' -_ --1 �I -m•r I.L�r= -iy-'��".-' L--- { N1L- _______— mi0'1•' ' er:' (afID o,mersmYsn -num7 .' •a I,v j --_—"'�u—a/i.Pt•Ci6-a-r[.a '"P'1P�I1 _m�r POI 'vn�rodmfi.d.: raI �,- rSr�-r. T-=yPr.I. Id �,1.� -.dd•:_,.•'w.+�..a�`r.+�� w •��..v-.�-.`_,ro,r / -,a YYM.W fa Y�—mRaat AL�VvrM• •�i—ap —N]e -- -- a a pFMr ,-L-- �m- M% ema PR;CItI •rP rai P.� J�.w,•�•n -ngI- t• r r,.dw r a Yr r.r ., M N• Yy p -e, u• ivcl d M r mw,r Y n. Y h WY. wrobvr.a mw n+p,mrr�,.or v.r a. r v. amai v-,Y d bm ory r� q .+ ..ti .r. � lcbf P, m,lr r bnN a 1•br ^ �' •'� • ••• r •• '� ��•:rr� •-�••••••••••• S/TE + � ! ~• �-J grow •rcaP b..y �rsr. m a v. a a W, o.:., r �"' ms. r�ra r ad, Pbv. ro w w� ®•on r . a,. va, PPP r ..•*P v. rra � d ao l.tia r,rd •.a. m � b r °iti ..1 m,r a P. ma m, an +m.s cavm ea nmr w nP.x��a fame) r Pry . e. e«r ,.or v. r a m.e w e. n. e d ....... ��rr.�.�ti -f� r � •..-� � mi1nV`e e.o�", P.PP� m,ao• o n„Poa „o moo mwmav .nw r On•:•r baa omit b MM,. pIP6 Pop. ,a (".-^• nw rsv . ronl IA �.� =:.Paa ur .au a,r r aY Pm,P Pel m. w.ew v.f r . r ppNa, r�� � mn i. s• r .., ear ,.msrr w �com m •m. alw rPp• ,'14P r-- - .., ,..,.. w...+.w K� ..... r � Yi -K `� •— IW — � `= \ r IL � }�y�a ar.PPm r P. %con'fO:q vPP IY dmtbl .a r rai � e1 lvi.q w o. mr r Imes a .rmlr [ a e mmu d w ti b uroreo TOQ. M •aa'lT t l® a,W M •arttJr.) aoF b. Yo. ® d by ava r ro am r aPw Yr Y . aisNo-re a �m .. o+iw -Y! ti,w,r 'P+p ''''jj� r ov r ml., ., — e. M,—, •m .,. b�.r P.n . m. 5r .r e.ry owr baa �m b Yre. pmi Pop, ,a Noeeb Pf = ."..... PUR m• mu LPIPr a1 Pa•IN nm,aa a •ruror 1 10 tll a , . •..' r - t�a,�}� mea w YOP orm. a. a N bC r w mM xaP av6 Iam/II) (a d 1.1PIf9 I,i Y • - �' •1:� war VICINITY MAP ar.. ,,. u. urrrP.a mry, r °1rom' � � br Y•-bm rPP� ,r t� a. ra er r m. P..r. rem mv. � br Y.` � malt u. rr rer am m. Y�r.. loam/ •) a+•p ia:ra aT.r-.v r d s.r lur ar (am rLb .~^.. � � �-'��.:r'!. -T. .. ... ._, R _ =.`__ ,Y m a. —. •; N b•1Wrr rr Nb—mla am . PPea, x P® Pae«- o a Y. ap{y._ .. r .. �a�6b 6�a0.m�W. qr�.+Y. C�� �rad�ufr l0l�ia.V� _ _ — �••.�- 4 ter- Mr r,rrwi.r'� ���+�� FINAL PLAT Mimai arM Glr OmODI .r.r.ra.,�,,ti�,d�.,P.r,�m pN as®d b• mmp,p.•�� FSA P6® a1 W aar 1 a pt1M b . abv r fT•9 M1a b Y�i Q �+!,mot .- , a.;� =--•=� m ,ter. r r r RIDGEVIEW ESTATES r �eWY raY , rm"r. -;,== 4r_-'•x,��==;� SUBDIWISION msww n M tPaa m Y"'= "- —� w m' w 407S 1-11, BLOCK 1 & LON 1-10, BLOCK 2 aovrcaa m M mpaa aml ' u�m oy,P'' Px.,m 21 TOM L07S Pr oaA pr �A t o m b r ro ra Pa,rA P• artr NISauL a, M aaPPI m•a>zolarS m1R rar.r nr . er r..ra w ma. b P+ amY � iri, alq m wl . w r r fm, Pmd .rrl d r,.nV ..an.WiZ r e• w ury n v`0+�w`r u. vw..l w m _ ..� r• ' `— : ` �- •• .� ^^� ��� ., r,.. 25.000 ACRES O(? W' R/f/WDW PERRY rFAI A-'" r b an1�i wie. r ana brP / C��:r VH b/ 9P.'d Pl P. b® T„rb 1... '��^^ Z J r r"wi wi. �L; r• BRA70S LYI/F.YAi /HY• 7GT7 n�.�rri�,w�wo�r•�r�iw•�w/.�'. �.ii•'��yr � IDYOIM' p/ anaoi��°,°t �m>-amn DEPARTMENT - DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: D LLARAMOUNT: C S• Eile Name S eciat"ourtInvoice _2024 BRAZOS COUNTY BRYAN, TEXAS NUMBER: 1 /212024 Approval of expenditure journal entry for Brazos County FY23-24 September 2023 - November 2023 cash contribution of $33,559.98 to CSCD Specialty Court program. Commissioners Court 12/19/2023 False False $0.00 Description Tvne docx Specialty Court Invoice Backup Material APPRO D Duane Peters Date County Judge BRAZOS COUNTY COMMUNITY SUPERVISION AND CORRECTIONS DEPARTMENT JENNIFER GOERIG, DIRECTOR December 19, 2023 INVOICE razos County ttn: Megan Mason (voice Number: 2024-001 (voice Description: Actual payroll and benefits expenditures for Specialty Court — September 202.3 — ovember 2023 mount due: $33,559.98 lease do a journal entry for the above amount to move funding revenues to the CSCD. lease see attached documentation for payroll expenditures. P.O. BOX 2015 BRYAN, TX 77806-2015 (979) 361-4410 (979) 822-5341 (fax) I Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 12/19/2023 REQUESTOR BADRAL ZUNDUI ADDRESS 1400 PROMISE CT BRYAN TX 77803 OWNER NAME HIRAI ROSANA AKEMI PROP ID# 440501' REFUND AMOUNT 1$2154.02 REQUESTOR ARTHUR C VINZANT ADDRESS 901 GLADE ST COLLEGE STATION TX 77840 OWNER NAME ARTHUR C VINZANT PROP ID# 27982 REFUND AMOUNT $27.00 REQUESTOR JAMES & PHYLLIS STUCKEY ADDRESS 4332 ROANS CHAPEL RD COLLEGE STATION TX 77845 OWNER NAME JAMES & PHYLLIS STUCKEY PROP ID# 107482 REFUND AMOUNT $ 10.00 v REQUESTOR THINMAN PROP LLC ADDRESS 3325 FIDDLERS GREEN BRYAN TX 77808 OWNER NAME THINMAN PROP LLC PROP ID# 305170 REFUND AMOUNT 1$19.80 REQUESTOR QUINT SMITH ADDRESS 701 FRAZIER LN BURNET TX 78611 OWNER NAME QUINT SMITH PROP ID# 425231 REFUND AMOUNT $ 145.87 REQUESTOR THOMAS MORRIS JR ADDRESS PO BOX 2000 EDINBURG TX 78540 OWNER NAME THOMAS MORRIS JR PROP ID# 330986 REFUND AMOUNT $10.00 REQUESTOR GREER TRAVIS ADDRESS 4338 FOX RIVER LN BRYAN TX 77802 OWNER NAME GREER TRAVIS NATHANIEL' & ASHLEY E PROP ID# 441075 REFUND AMOUNT $4758.22 REQUESTOR. ADDRESS OWNER NAME PROP ID# ' REFUND AMOUNT APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS HIRAI ROSANA AKEMI 1400 PROMISE CT BRYAN TX 77803-1992 PROPERTY DESCRIPTION Legal: HOPE CROSSING, BLOCK 1, LOT 16 Address: 1400 PROMISE CT , Account #l' 440501 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2023 Taxpayer's reason for refund: PAYMENT IN ERROR REFUND TO: BADRAL ZUNDUI 1400 PROMISE CT BRYAN TX 77803-1892 Collecting Taxfor. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 11/30/2023 $2154.02 $2154.02 Sign below and return f o razos County Tax Office. "I hereby apply for a refun oft above -described taxes and certify that the information on this form is true and correct." �? /3 re � ate Signatu Phone # Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state ]all felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION T tax re d is [ Approved ] isapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date V RECEIF ** DUPLICATE ** 12/13/202311:25AM KRISI'!EEN ROE, CTA PH# (979) 775-9930 BR AZ S COUNTY TAX ASSESSOR COLLECTOR 4151 OUNTY PARK CT BRYA , TX 77802 PAID ZUNDUI � � �;Receipt�;Nuinber __ , 3283542 Date Posted —- •I 1113012023 payment Type P Payment Code V Full Iotal,Paid• . -`{� $2,164.02 Prope ID Geo _ — Legal Acres I ; Ownerme Naand Address — 44050 335550-0001-0160 _ ! 0.0000 ; HIRAI ROSANAAKEMI _ t.., 1400 PROMISE CT Description r _ __ BRYAN, TX 77803-1892 ~HOPE CROSSING. BLOCK 1, LOT 16 .-� . 131tus _ _—_- :� �_:DBA•Name _—_ .�� 1400 P OMISE CT , `Entity .__ Rate TaxaOle Value�_Stmt#__ Void__ Pal Original=Tax Discnts :_ P&I Att ee's .._Overage Amount — BRAZOS •___Year �— TY COUN 2023 _ _ 0.40970 217.259 61114 N N 445.06 677.85 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 445.06 677.85 CffYOF BRYAN ISO BRYAN 2023 2023 0.62400 217,259 0.94920 217,259 61114 61114 N 1.031.11 0.00 0.00 0.00 0.00 1.031.11 2,154.02 Balance Due As Of 1113012023: 2154.01 Tender '�+Detai— is_' ` ' ' _Descnptior> credit Card CC X1 Conv.Charge 0.00 X 231 2154.02 2154.02 ._Total PaP_dj 2,164.02 Page:1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code TmA0...6nbl. APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS VINZANT ARTHUR C 901 GLADE ST COLLEGE STATION TX 77840-3030 PROPERTY DESCRIPTION Legal: THE GLADE PH 1, BLOCK 2, LOT 1 Address: 901 GLADE ST Account # 27982 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2023 Taxpayees reason for refund: OP -Overpayment REFUND TO: VINZANT ARTHUR C 901 GLADE ST COLLEGE STATION TX 77840-3030 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 22/05/2023 $741.81 $27.00 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund oft bove-described taxes and certify that the informatloi�,on this form Is true and correct." _ �6! 2 5 1 signature §ate Phone 1# Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. T REFUND DET TION Th tax refu is [V(Ap rove [ 'sapproved Authorized Officer Signature Date 6 I a i a4 Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 12/051202312:00PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZ S COUNTY TAX ASSESSOR COLLECTOR 4151OUNTY PARK CT BRY TX 77802 PAID BY: ANT ARTHUR C GLADE ST ,LEGE STATION, TX 77840-3030 Receipt Number 3284520 Date Posted -1 12106/2023' Paynient Type — P' Payment Code Over/Refund' TotatlPaid- - _�—_� 5741_81' L Prope 27982 - - .THE G Situs 901 Gt. - Entity Z REFU BRAZOS CITY OF STAT. _ ID Goo ' ' - _ _ . _ _ Legal Acres _ �_ i - .q" Name, an_ d Addres_s �290500-0002-0010 OA000- -; ViNZANT ARTHUR C— _ - - ---= -- - - - - --- - - -� - - - - - - - 1901 GLADE ST _ _ Legal Description_ _ _ _'_ _ , COLLEGE STATION, TX 77840-3030 DE. Pii_ 1, BLOCK 2, LOT 1 - ---- -- -- - - - - - _ DBA Name N13E ST , _Year- Rate Taxable _Value_ Stmt# _ V_oid Original Tax_ D_ iscnt's P8! __Att'Fees_ Overage Amo_un_ tPd1 D ENTITY 2023� OA0000 0 148441 N — 27.00 — 0.00 --0.00 0.00 0.00 27.00 COUNTY 2023 0.40970 289,222 137656 N 193.11 0.00 0.00 0.00 0.00 193.11 OLL. 2023 0.51309 314,401 137656 N 521.70 0.00 0.00 0.00 0.00 521.70 741.81 Balance Due As Of 1210512 = -27.00 Tender Details _:_= :Description '--- - _----Amount: Check 182 741.81 741.81 Opera or Batch. tmoore 48765 (RTL Batch # 554_Payment Flle_12052027) 741.81: Page:1 Receipt Issued In Accordance vAth'Section 31.075 of the Texas Property Tax Code TMAd-Ue NLM APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS STU CKEY JAMES T & PHYLLIS LYNN 4332 ROANS CHAPEL RD COLLEGE STATION TX 77845-3719 PROPERTY DESCRIPTION Legal: DAWN'S MEADOWS, LOT 7, ACRES 2.3616 Address: 4332 ROANS CHAPEL RD , Account# 107482 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2023 Taxpayer's reason for refund: OP -Overpayment REFUND TO: STUCKEY JAMES T & PHYLLIS LYNN 4332 ROANS CHAPEL RD COLLEGE STATION TX 77845-3719 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid 11/21/2023 $1403.25 Refund Amount Requested $10.00 Sign below and return form to the Brazos County Tax Office. "I her yapply for the refund of the above -described taxes and certify that the information on this form is true and correct." yxxf Y�- Sign_ _ re Date q-�q7NA Phone P Email Address 'If you'make-a false staternent-on this application, you could be found guilty of a Class A misdemeanor or a state jail felony _ under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION d is '[ Approved Disapproved Authorized Officer Signature Date Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 11/21/2023 09:23AM KRIS EEN ROE, CTA PH# (979) 775-9930 BR OS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRY N, TX 77802 BY: STUCKEY JAMES T & PHYLLIS LYNN 4332 ROANS CHAPEL RD COLLEGE STATION, TX 77845-3719 Receipt Number -' 3275910 Date Posted 11%21/2023 Payment Type P Payment Code OvedRefund TotaLpald $1,403.25 Prop rty ID Geo Legal Acres 'burner Name and Address _ 107482 221700-0000-0070 2.3616 STUCKEY JAMES T & PHYLLIS LYNN 4332 ROANS CHAPEL RD Legal Description COLLEGE STATION, TX 77845-3719 DAWN MEADOWS, LOT 7, ACRES 2.3616 Situt DBA Name 4332 IOANS CHAPEL RD . Entit F Year Rate Taxable Value Stmt # . Void Original Tax Discnts P&I Aft Fees OverageArriount Pd Z REFUND ENTITY 2023 0.00000 0 148426 N 10.00 0.00 0.00 0.00 0.00 10.00 EMG 61 ICS DIST #3 2023 0.02400 616.504 126876 N 123.96 0.00 0.00 0.00 0.00 123.96 BRYAN ISD 2023 0.94920 406,504 126876 N 448.96 0.00 0.00 0.00 0.00 448.96 BRAZO COUNTY 2023 OA0970 441,504 126876 N 820.33 0.00 0.00 0.00 0.00 820.33 1,403.25 Balance Due As or 1112112023: -10.00 Tender Details Check 4307 l Description Amount 1403.25 1403.26' ator Batch _ - - - 'Total Paid son 48530 (11212023 LE) 1,403.25 1 Receipt issued in Accordance with SecBon 31.075 of the Texas Property Tax Code mba L- APPLICATION FOR TAX REFUND Collecting Office Name - Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS THINMAN PROP LLC 3325 FIDDLERS GRN BRYAN TX 77808-1424 PROPERTY DESCRIPTION Legal: SOUTHERN TRACE PH 2, BLOCK 9, LOT 8 Address: 4126 MCFARLAND DR Account # 305170 - TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2023 Taxpayer's reason for refund: OP -Overpayment REFUND TO: THINMAN PROP LLC 3325 FIDDLERS GRN BRYAN TX 77808-1424 Collecting Tax for: (taxing entitles) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 12/06/2023 $4946.99 $19.80 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." . M i"4 (2 �'l � Slgnature Phone # .t Jam)) 3l �3 IF h kpJ--Pr 03i (,nm Email Address If you make a false statement on this application, you could 5e found guilfy of a Class'A misftmeanor-or a statelail-felony - under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th tax refun iN41 A proved [ . isapproved— �jai Authorized O icer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 12106/202312:30PM KRl TEEN ROE, CTA PH# (979) 775-9930 BRAMS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRY, N, TX 77802 BY: iHINMAN PROP LLC 3325 FIDDLERS GRN BRYAN, TX 77808-1424 Receipt Number 3285362 Date Posted ' 11/3012023 Payment Type P Payment Code i Over/Refund Total Paid $4,946.99 Property ID Geo _ Legal Acres Owner Name a_n_d Address 3051 0 579530-0209-0080 0.0000 'fH1NMAN PROP LLC 3325 FIDDLERS GRN Legal Descri tion+ p BRYAN, TX 77808-1424 SOUTH RN TRACE PH 2, BLOCK 9, LOT 8 Sites DBA Name 4126 CFARLAND DR , Entity Year Rate Taxable Value Stmt # ' Void Orlgina_ I Tax D'iscnts P&I Att Fees Overage Amount Pd Z REFUI M ENTITY 2023 0.0000o 0 148443 N 19.80 0.00 0.00 0.00 0.00 19.80 BRAZO COUNTY 2023 0.40970 261.391 130886 N 1,070.92 0.00 0.00 0.00 0.00 1.070.92 CITY OF COLL. STAT. 2023 0.51309 261,391 130886 N 1,341.16 0.00 0.00 0.00 0.00 1,341.18 COLLEC. E STATION ISD 2023 0.96220 261,391 130886 N 2.515.11 0.00 0.00 0.00 0.00 2,515.11 4,946.99 Balance Due As Of 1113012023: -19.80 Tender Details Description'.' Amount Check 1168 4946.99 4946.99 Batch 48778(12062023_LE) - Total -Paid 4,946.99 Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code T—Ad-16A Ina. APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for. (taxing entities) Brazos County Tax Office Brazos County, City of Bryan, City of College Station 4151 County Park Court Bryan ISD, College Station ISD, F1, F2, F3, F4, Bryan, Texas 77802 Ph. 979-775-9930 City of Kurten, Navasota ISD OWNER'S NAME AND ADDRESS SMITH QUINT PO BOX 9009 COLLEGE STATION TX 77842-9009 PROPERTY DESCRIPTION Legal: ROLLING RIDGE, SPACE 129 RIDGE RUN, SER# BEL009865TX, HUD# NTA1852896 Address: 129 RIDGE RUN (PVT) , Account# 425231 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 10/27/2023 $1001.35 $145.87 Taxpayer's reason for refund: OP -Overpayment REFUND TO: SMITH QUINT 701 FRAZIER LN BURNET TX 78611 Sign below audreturn for o e azos County Tax Office. "1 hereby d^n r e e-described taxes and certify that the information on this form is true and correct." ` natures D, ate • Phone # Wail Address if -you make 3 false stateme0t on this application, you'coul'd be found guilty bf a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION T and is [ \4 A proved ] Disapproved Authorized Officer Signature Dabi I Ialaq Authorized Officer of taxing u0it for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 10/27/2023 09:47AM KRIS EEN ROE, CTA PH# (979) 775-9930 BRA2 OS COUNTY TAX ASSESSOR COLLECTOR 4151 OUNTY PARK CT BRYA N. TX 77802 PAID IBY: MITH QUINT 31 FRAZIER LN URNET, TX 78611 Receipt Number 3266629 Date Posted —10/27/2023 Payment Type P. Payment Code Over/Refund Total Paid51,UOi.35- Property ID _Geo _ _' Legal A_cre__s -� z Owne_r Name and Address 4252 - - - 762020-0000-0116 - _ _ _ ' 0.0000 _ _ __ -- ' SMITH QUINT —'- . - ---- - Legal Description -- = - - - -- - -- -I j PO BOX 9009 COLLEGE STATION, TX 77842-9009 ROLLINb RIDGE, SPACE 129 RIDGE RUN, SER# BEL009865TX, HUD# NT_A185_289_6_ Situs DBA Name 129 RI GE RUN (PVt-, - - - - - - i _ -- --- - -- -- - -- - - - - Entity - - " Rate Ta_icabl_e 1/alue •• Stmt # Vdid Original Tax Dis_ cnts 1?&1 Att'Fees A_mo_unt Pd; Z REFO D ENTITY _ _'Year 023 0.00000 2_ _ 0 _ _ 148392 N_ 145.67 _O_ve_-rage 0.01] 0.00 0.00 0.00 145.87 EMG SV S DIST #1 2023 0.02071 61,430 122641 N 12.72 0.00 0.00 0.00 0.00 1212 COLLEG STATION ISD 2023 0.96220 61,430 122641 N 591.08 0.00 0.00 0.00 0.00 591.08 BRAZOS COUNTY 2023 OA0970 61.430 122641 N 251.68 0.00 0.00 0.00 0.00 261.68 1,001.35 Balance Due As Of 1012712023: 445.87 Tender Details Description _ _ -A-mount; dfieck REPOST 2023 ESCROW 1001.35 1001.35 Opera or Batch _ Total Paid tmoore 48107 (2023 Mli Escrow Payments) - - - 1,001.35 Page 1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code r�en mromn me. APPbCATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS MORRIS THOMAS R PO BOX 2000 EDINBURG TX 78540-2000 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: E. A. RIDDLE UNIT 1H 30021561-000 WILDFIRE ENERG/GIDDINGS (AUSTIN CHALK AB 48 /FRANCISCO RUIZ SUR .0014600000 R Address: Account # 330986 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2023 Taxpayer's reason for refund: OP -Overpayment REFUNDTO: MORRIS THOMAS R PO BOX 2000 EDINBURG TX 78540-2000 Payment Date Amount Paid Refund Amount Requested 11/21/2023 $21.82 $10.00 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on tfiis form is true and correct." Signature Phone 9 Z-Jra3 Date y&o',5 14 Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.20. TAX REFUND DETERMINATION T e tax re u [ A oved roved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date n 11/21/2023 09:33AM KRI§TEEN ROE, CTA PH# (979) 775-9930 BR OS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRY N, TX 77802 PAID BY: MORRIS THOMAS R PO BOX 2000 EDINBURG, TX 78540-2000 Receipt Number 3275922 Date Posted 1112112023 Payment Type P Payment Code OverlRefund Total Paid $21.81 Prop rty ID Geo Legal Acres Owner Name and Address 330g 6 30-021561-000-R-030021561000R033865 0.0000 MORRIS THOMAS R - LPO BOX 2000ega[ Description EDINBURG, TX 78540-2000 E.A. Rl DLE UNIT 1H 30021551-000 WILDFIRE ENERG/GIDDINGS (AUSTIN CHALK AB 48/FRANCISCO RUIZ S R .0014600000 R Situ i DBA Flame , Ent% Year Rate Taxable Value Stmt # Void Original Tax Discnts P&I Ad Fees Overage Amount Pd Z REFUND ENTITY 2023 0,00000 0 148425 N 10.00 0.00 0.00 0.00 0.00 10.00 EMG SVCS DIST#4 2023 0.05206 838 92052 N 0.43 0.00 0.00 0.00 0.00 0.43 BRYAN SD 2023 0.94920 838 92052 N 7.95 0.00 0.00 0.00 0.00 7.95 BRAZOS COUNTY 2023 OA0970 838 92052 N . 3.43 0.00 0.00 0.00 0.00 3A3 21.81 Balance Due As Of 1112112023: -10.00 Tender. Details Description Amount Check 2679 21.81 21.81 Batch _ - 49530 (11212023 LE) Total Paid 21.81 Page:1 Receipt issued In Accordance with Section 31.075 of the Texas Properly Tax Code APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS GREER TRAVIS NATHANIEL & ASHLEY E 4338 FOX RIVER LN BRYAN TX 77802-1482 PROPERTY DESCRIPTION Legal: OAKMONT PH 2B, BLOCK 16, LOT 2 Address: 4338 FOX RIVER LN , Account # 441075 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2023 Taxpayer's reason for refund: PAYMENT IN ERROR REFUND TO: GREER TRAVIS 4338 FOX RIVER LN BRYAN TX 77802-1482 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota l5D Payment Date Amount Paid Refund Amount Requested 11/30/2023 $4758.22 $4758.22 Sign below and return farm to the Brazos County Tax Office. "thereby apply for the r nd of the above -described taxes and certify that the Information on this form Is true and correct." � 17, t8j /902,3 / n_�Ul� f3aI�P Phone # Email Address If you make a false statement an this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37A0. TAX REFUND DETERMINATION tax re d Is [ prove ved 1la�a4 Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications aver amount required under Section 31.11 Tax Code Authorized Officer Signature Date D 12/18/2023 09:57AM KRISTEEN ROE, CTA - PH# (979) 775-9930 BRAZ S COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYA , TX 77802 PAID --R TRAVIS FOX RIVER LN �N. TX 77802-1482 3286155 Date Posted 1�/3012023 PaymentType I P Payment,Code 1 Futt Lotal•Pald ._ _; I_ $4,758.22 I Prope y IDGeo _. _— Legal Acres _:�� j__ Owner.Na_me:and Address 44107 471200-0216-0020 , 0.0000 i GREER TRAVIS NATHANIEL & ASHLEYY —_ 9 -Le al DescriPtion. - 4338 FOX RIVER LN _ _..__ _ _�— _ TX 77802-1482 OAKMON PH 28, BLOCK i6, LOT 2BRYAN, � _ _ i Situs --- - ---- - —._--r DBA Name rEntity Taxable Value Stm_t # Origi_nal'Tax_ Discnts P&I' • Att Fees _Overage Am —aunt Pd' �11.00 9Wg6S' OUNTY _Year 2023 —Rate_ _ _Vo[d: 0.40970 i 479,924 - 53448 - N� - 983.13 0.00 0.00 0.00 983.13 CITY OF RYAN 2023 0.62400 473,924 53448 N 1.497.37 0.00 0.00 0.00 0.00 1,497.37 BRYAN I D 2023 0.94920 479,924 53448 N 2,277.72 0.00 0.00 0.00 0.00 2,277.72 4,758.22 Balance Due As Of 1113012023: 4758.19 Tender Detai_is�'—_Description -�— — - -- p • ; Amount, w Check 366 _ — 4758.22 4758.22 Operator_ Batch rsikes 48827 (12072023_RSMAIL)� 4,758.22 Page:1 Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code m eawm �uur Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 01/02/2024 REQUESTOR PERRY & LORETTA LMNG TRUST ADDRESS 5736 CHELSEA CIR BRYAN TX 77802 OWNER NAME PERRY & LORETTA SLAGEL LIVING TRUST PROP ID# 73360 REFUND AMOUNT 1$757.37 REQUESTOR STEPHEN A GOLWAS ADDRESS 3624 WOLCOTT DR FLOWER MOUND TX 75028 OWNER NAME GOLWAS STEPHEN A & LARA C PROP ID# 375569 REFUND AMOUNT $6206.74 REQUESTOR HOMELIGHT SETTLEMENT LLC ADDRESS 3401 OLYMPUS BLVD STE 540 COPPELL TX 75019 OWNER NAME IRINEO & GRACE GALVAN PROP ID# 17246 REFUND AMOUNT $ 247.60 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR. ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR, ADDRESS OWNER NAME PROP ID# REFUND AMOUNT APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS SLAGLE PERRY N & LORETTA L REV LIVING TRUST 5736 CHELSEA CIR BRYAN TX 77802-5686 PROPERTY DESCRIPTION Legal: COPPERFIELD PH 2, BLOCK 10, LOT 32 Address: 5736 CHELSEA CIR , Account # 73360 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid ZREFUND _ _ 2023 . . 12/08/.2023 $2014.74 Taxpayer's reason for refund: OP -Overpayment REFUND TO: SLAGLE PERRY N & LORETTA L REV LIVING TRUST 25482 FAUBURG DR NEW CANEY, TX 77357 Refund Amount Requested $757.37_ _ Sign b�elo�A}'� and return form to the Brazos County Tax Office. "I herel�(apply e reed of th o e- ibed taxes and certify that the Information on this form is true and correct." C7 ' r Signature D &M4�, 27 1 /o 1 17, o 7- 3 % 72 — 220 — 5y7-[ /of✓rrf/Irsj 54&d riGiFi`G�U�,i' Phone # Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION T tax re u [ proved [ s proved �Ja.Ja Authorized Officer Signature . Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 12/08/2023 12:53PM KRIS TEEN ROE, CTA PH# (979) 775-9930 BRAZ S COUNTY TAX ASSESSOR COLLECTOR 4151 POUNTY PARK CT BRYA , TX 77802 PAID 13Y: GLE PERRY N & LORETTA L REV LIVING TRUST i CHELSEA CIR AN, TX 77802-5686 Recelpt_Numbe_r 3287001 Date Posted 11/3012D23 Payment Type P Payment Code Over/Refund Total,Paid �( $2,014.74 ID Aeres — _ _ ;�— -_Owner Name and_Address 73360 - 198700-0210-0320 - 0.000d SIAGLE PERRY N & LORETTA L REV L 5736 CHELSEA CIR --- -�---- - Legal Descriptidn _ _ ^ _ _'� BRYAN, TX 77802-5686 COPPER IELD PH 2, BLOCK 10, LOT 32 _ Situs _ .. - = --- —DBA Name 5736 C ELSEA CIR , Entity Z REFUND BRAZOS CITY OF Year _ Rate ENTITY - 2023 0.00000 COUNTY 2023 0.40970 MAN 2023 0.62400 Taxable Vaiu_e _ Sint #' - _ 0 148467 269,846 121593 329,846 121593 _ V_oid_'_ Origtnal_Tax -N - 757.37 N 338.92 N 918.45 D_isc_nti P&I _A_tt_Feas __O_ verage Amount Pd; 0.00 0.00 0.00 —0.00 757.37 0.00 0.00 0.00 0.00 338.92 0.00 0.00 0.00 0.00 918.45 2,014.74 Balance Due As Of 11130/2023:-757.37 Tender "De -tails Description,_�_—^__.• _- Amountj Check 1306 r _ _ _ _ - 2014.74 2014.74 Operator Batch --- - --- - - dotal _Paid; lemerson - - - - 48840 (12082023-LE) ...-- --- - - - -- - - 2,01 4.74 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code T�n� Page:1 APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-77S-9930 OWNER'S NAME AND ADDRESS GOLWAS STEPHEN A & LARA C 3624 WOLCOTT DR FLOWER MOUND TX 75028-8712 PROPERTY DESCRIPTION Legal: SUMMIT CROSSING PH 2A, BLOCKS, LOT 22 Address: 1451 BUENA VISTA , Account # 375569 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2023 Taxpayer's reason for refund: PAYMENT IN ERROR REFUND TO: GOLWAS STEPHEN A 3624 WOLCOTT DR FLOWER MOUND TX 75028-8712 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 12/04/2023 $6206.74 $6206.74 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." Signaturd Date Phone # Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. tax refund is [ Al Authorized Officer Signature Date l/afa'4 Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 12/27/2023 09:18AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID IBY: EN A GOLWAS Re_celpt Number 3283698 Date Posted t • 11/30/2023 Payment Type P Payment Code •_ fun, Total Paid $6,206.74 Property ID • Geo Legal Acres _ Owner Name and 37556 589530-0205-0220 0.0000 _ • • _ • GOLWAS STEPHEN A & i A C " - - - 3624 WOLCOTT DR Legal Description - , _ FLOWER MOUND, TX 75028-8712 SUMMIT P_H2A,-BLO_C_K_5,_L07`2.2 Situs _R_0_S6ING DBA Name 14518 ENAVISTA-�• - -- -- - _. - -• - - --• -. _. ..-- _ Entity Taicable Value Stmt #_# Void_ �� Original Tax Discnts P8i Att Fees Over -age Amount Pd BRAZOS COUNTY 2023 _Rate 0.40970 331,559 _ 51294 N 1,358.40 _ _ 0.00 0.00 0.00 6.00 1,358.40 BRYAN I D 2023 0.94920 331.659 51294 N 3.147.16 0.00 0.00 0.00 0.00 3,147.16 CITY OF COLL, STAT. 2023 0.51309 331.559 61294 N 1,701.18 0.00 0.00 0.00 0.00 1,701.18 6,206.74 Balance Due As Of 11/30/2023:.00 Tender Details -' _ - _ : _ _ !_7_e_7s_6ription _ _ _ Am' ounf Eiectronic Check 00000652000000840206 6206.74 6206.74 Operator Batch ___ _ . _ __ — - __ ^ ___ - _ ---• -- • — - Total Paid' ahines 1 7e746 CITE Batch# 552 Payment File 12042023 anh) - w _ r _ _ - - 6,206.74- Special Condition Exists for this Property Page:1 1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code TMMU ab.,1 APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS GALVAN IRINEO & GRACE REVOCABLE TRUST 1543 S SHEFFIELD AVE WEST COVINA CA 91790-4833 PROPERTY DESCRIPTION Legal: ALLEN FOREST PH 4, BLOCK 16, LOT 2 Address: 1115 WEATHERLY DR , Account# 17246 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2022 Taxpayer's reason for refund: OP -Overpayment REFUND TO: HOMELIGHT SETTLEMENT LLC 3401 OLYMPUS BLVD STE 540 COPPELL, TX 75019 Collecting Tax for: (taxing. entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment bate Amount Paid 06/23/2023 $2152.16 Refund Amount Requested $247.60 Sign below and return form to the Brazos County Tax Office. "I he{fby apply for the refund of the above-descrt�ecl taxes and certify that the information on this form is true and correct." t ture� Phone # ►IL&! L. Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony I under Texas Penal -Code Section 37.10. TAX REFUND DETERMINATION T taxrefun s (` Approved Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date l 06/23/2023 11:46AM' KRISI ROE, CTA • PH# (979) 776-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 41511000NTY PARK CT BRYAN. TX 77802 BY: HOMELIGHT SETTLEMENT LLC 3401 OLYMPUS BLVD STE 540 COPPELL, TX 75019 Receipt Number 3268906 Date Posted 06123/2023 Payment Type P Payment Code Over/Refund Total Pald V4152.16 Property 1D Geo Legal Acres owner Name and Address 1724 109000-0416-0020 0.0000 GALVAN IRINEO & GRACE REVOCABLE 1543 S SHEFFIELD AVE Legal Description WEST COVINA, CA 91790-4833 ALLEN OREST PH 4, BLOCK 16, L07 2 Situs DBA Name 1115 EATHERLY DR , Entity Year Rate Taxable Value Stmt # Vold Original Tax Discnts P&I Aft Fees Overage Amount Pd Z REFU D ENTITY 2022 0.00000 0 146515 N 247.60 0.00 0.00 0.00 0.00 247.60 BRAZO COUNTY 2022 0.42941 173,695 47357 N 372.93 0.00 0.00 0.00 0.00 372.93 CITY Of BRYAN 2022 0.62400 173.695 47357 N 541.92 0.00 0.00 0.00 0.00 541.92 BRYAN SD 2022 1.13960 173,695 47357 N 989.71 0.00 0.00 0.00 0.00 989.71 2,152.16 Balance Due As Of 0612312023:-247.60 Tender Details Description Amount Check 126699 2152.16 2152.16 for Batch Total Paid m 46692 (06232023 LE) 2,152.16 Condition Exists for this Property Receipt issued In Accordance with Section 31.075 of the Texas Property Tax Code r-Aumme lmim )EPARTMIOURT NT: Budget Office AT OF MEETING: TEM -O: :ROM: )ATE: :ISCAL IMPACT: WDGETE : )OLLAR AMOUNT: kCTION REQUESTED OR kLTERNAT VES: BRAZOS COUNTY BRYANJEXAS NUMBER: 1 /2/2024 • FY 23/24 Budget Amendments 13.01 - 13.05 Commissioners Court Nina Payne 12/27/2023 False False $0.00 Request approval. A 1 I AL;HMtN I S: File Name Description Type 13 Coversh et. df FY 24 Budget Amendments 13.01 - 13.05 Coversheet Cover Memo 13.01 - 13. 5. df FY 24 Budget Amendments 13.01 - 13.05 Budget Amendment BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2023-2024 BUDGET YEAR NO.23/24 13.01-13.05 On this the 2"d day of January 2024 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 2nd day of January 2024 the Court heard and approved a budget amendment(s) for the 2023-2024 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2023, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 2nd day of January 2024. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. LE Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 -13.01 1/2/2024 UND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE 20 0 Certificates of Obligation Contingency Supplies and Other Charges Expenditure 2,690.00 20 0 Certificates of Obligation Roof Repair Road and Bridge Contractual Services Expenditure 2,690.00 2020 C rtificates of Obligation Reallo tion of funds to correct accounts for additional work that is needed on the R& ign Shop due to hail Fa,,g,\ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23124 -13.02 1/2/2024 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE eneral Fund County Auditor - Administration Salary and Wages Expenditure 44,775.00 eneral Fund County Auditor - Administration Benefits Expenditure 23,888.00 eneral Fund Budget Office - Administration Salary and Wages Expenditure 44,775.00 eneral Fund Budget Office - Administration Benefits Expenditure 23,888.00 Genero Fund Realloc Commi tion of funds to correct accounts to cover the salary and benefits for position B0328 Budget Analyst I mov�tuntyAuditorto Budget Office. sionees Court approved the personnel request on December 19, 2023, agenda itfi Date:_ _ 12/19/2023 County Judge Approval Date For Or icle Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 16000100 51610000 (44,775.00) 01000 16000100 53100000 (3,426.00) 01000 16000100 53101000 (54.00) 01000 16000100 53200000 7,612.00) 01000 16000100 53300000 (12,744.00) 01000 16000100 53800000 (52.00) 01000 10500000 51610000 44,775.00 01000 10500000 53100000 3,426.00 01000 10500000 53101000 54.00 01000 10500000 53200000 7.612.00 01000 10500000 53300000 12,744.00 01000 10500000 53800000 52.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 -13.03 1 /2/202d UND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE G neral Permanent provement Fund Commissioner's Court - Capital Capital Outlay Expenditure 54,000.00 G improvement neral Permanent Fund Sheriff Office - Jail - Capital Capital Outlay Expenditure 54,000.00 Gener 1 Permanent Improvement Fund Reallo agenda tion of funds to correct accounts to purchase a Van to replace Unit #173 at the Jail. Commissioner's Court appr a hase on December 19, 2023, lit.m #8. __ --- -_ - NNP 6 'Date: 1212712023. County Judge Approval Date. --- - - -- -- — - — - - - - • - - - al For Oracle En Only FUND DIV ACCT Change in Budget ACCOUNT NAME 45000 63110001 80890000 (54,000.00) 45000 63280021 80890000 54,000.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 -13.04 1 /2/2024 UND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE �eral Permanent rovement Fund Capital Projects - Commissioner's Court Revenue 462,427.00 G Im eral Permanent rovement Fund BISD Building Renovation Revenue 9,445,573.00 G Imrovernent eral Permanent Fund Sanctuary Renovation Revenue 8,000,000.00 G Im eral Permanent rovement Fund North Wing Renovation Revenue 1,908,000.00 Genero Permanent Improvement Fund Realloc lion of funds to correct revenue accounts. 12/27/2023a —County Judge Approval Date `. For Orple Entry Only - FUND DIV ACCT Change In Budget ACCOUNT NAME 45000 63000500 47030000 462,427.00) 45000 63270000 47030000 (9,445,573.00) 45000 63115000 47030000 8,000,000.00 45000 63151000 47030000 1,908,000.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 -13.05 1/2/2n2d FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Juvenile Services - Detention Revenue 250.00 General Fund Juvenile Services - Detention Supplies and Other Charges Expenditure 250.00 Juvenile Services -Detention Recognize a monetary donation of $250.00 from Commissioner Nancy Berry to purchase holiday gifts for the youth in the Juvenile Detention Center. Donation was approved on December I9, 2023. • NNP !Date:' _ _ _ _ _ ^ — 12127/2023J _ - CountyJudgeApproval Date For, Oracle Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 3I000220 46023000 250.00 01000 31000220 61235000 250.00 Personnel Change of Status ( Dec 27, 2023 ) Commissioners' Court Date: Department Submitting Information: Purpose of Submissions: 01-02-2024 Human Resources Consider and Take Action on Change Employment '. ...Department•Narn ' r' Employee. Name Sheriff Office - Jail Administration Contreras, Jose Information Technology - Administration Ellis, Kathryn Sheriff Office - Jail Administration Fisher, Michael Human Resources - Administration Gregg, Lauren County Court at Law #2 - Administration Hodges, Sandra Sheriff Office - Jail Administration Hyson, LaKenddc Sheriff Office - Jail Administration Jackson, Willow Sheriff Office - Jail Administration Lemba, Christian Brazos Center - Administration * Miller, Aimee Sheriff Office - Jall Administration Salazar, Marie Sheriff Office - Administration Sever, Samantha Sheriff Office - Jail Administration Williams, Preyonce Separations e. Department Name EEmpooyee Name v a4 Justice of Peace - Precinct 3 - Administration Canino, Irma Justice of Peace - Precinct 2 - Administration Chavarria, Andria Sheriff Office - Administration Douthit, Garrett Sheriff Office -Jail Administration Vamum, Jonathan County Clerk - Administration Workman, Flora proved in Commissioners' Court: unty Judge's or Commissioner's Signature: its Copy to be attached to minutes) PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 01-02-2024 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests rtment Submitting Employee Request Applies To Action Requested f Collections Rodriguez, Erika Change of Status Salinas, Crystal Change of Status Justice of the Peace Pct. 3 Arriola Lopez, Ana Change of Status Galvan, Edna Change of Status Sheriff's Office — Admin James, Jonathan Change of Status Sheriffs Office — CSISD School Security Lyday, Jason Change of Status Sheriffs Office — Jail Alford, Christian Change of Status Marinari, Justin Change of Status Poe, Ryan Change of Status Wagnon, Daniel Change of Status Tax Assessor Collector Dejesus-Parra, Angelica Change of Status Approved in Commissioners' Court: 01-02-2024: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) 1