The URL can be used to link to this page

Home My WebLink About2023/12/12 REGULAR SESSION 10:00AMBRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT zm DEC - 8 P E l THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON DECEMBER 12, 2023 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COM/BRAZOSCOUNTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Watson 2. Call for Citizen input and/or-concems 3. Presentations and/or Discussions • Presentation of the Leadership Academy Session I I Certificate by Chadd Caperton to Commissioner Chuck Konderla. Consider and take action on agenda items: 4 - 20 4. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County Jail for the month of October 2023. 5. Request authorization to wire transfer up to $851,179.39 to HHSC for the Federal Fiscal Year (FFY) 2022 Hospital Augmented Reimbursement Program (HARP) Retroactive Payment for the benefit of participating hospitals using funding from the Brazos County Local Provider Participation Fund. 6. Approval of Addendum #3 to Contract #19-149 Dental Services for the Jail to extend the agreement for one year. 7. Award of RFP #23-600-2 Bond Engineering Design Services at Rellis, SH 47 at SH 21. Recommended Award: Binkley & Barfield, Inc. 8. Approval of Amendment #1 to CI P #23-601 Architect Design Contract for Brazos County Administration Building for additional design services. 9. Approval of Bid #24-062 Road Signs and Sign Posts. Recommended award to Vulcan, Inc. dba Vulcan Signs. 10. Approval of No Award Bid due to lack of proposal responses and Permission to Re - Advertise Bid #24-072 Crack Seal. 11. Approval of the following committee for RFP #24-082 Grant Administrator- GLO. • a. Katie Conner • b. Michele Meade • c. Kyle Eppler (Wickson Water SUD) • d. Purchasing (Non -Voting) • e. Legal (Non -Voting) 12. Permission to Advertise RFP #24-082 Grant Administrator- GLO. 13. Approval of Contract Renewal #24-084R Heavy Machinery Rental with Mustang Rental Services of Texas. 14. Approval of the following committee for RFQ #CI P 24-603 Construction Manager at Risk for Medical Examiner's Facility. • a. Trevor Lansdown • b. William (Bill) Hadley • c. Brian Baker • d. Lt. Steven White • e. Lt. Sean Dwyer (College Station PD) • f. Lt. Wait Melnyk (Bryan PD) • g. Lt. Jennifer Enloe (TAMU-PD) • h. Jerry Nickerson (Civilian) • i. Purchasing (Non -Voting) • j. Legal (Non -Voting) • k. Broddus - Consultants (Non -Voting) 15. Tax Refund Applications for the following: Overpayments • a. Sheila Stokes - $593.86 • b. Elizabeth Boettcher - $79.77 • c. Sylvia Lorraine Craig - $200.00 • d. Mary J. Almeidea-Carter - $10.00 16. Budget Amendments. • FY23/24 Budget Amendments 11.01 -11.03 17. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 18. Payment of Claims. 19. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer, along with Texas Government Code §551.0785 for deliberations involving medical or psychiatric records of a county employee. • b. Texas Government Code §551.087 for deliberation regarding economic development negotiations. 20. Consider and possible action on Executive Sessions. 21. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of December 6, 2023. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of December 6, 2023. 22. Acknowledgement of the Fiscal Year 2024-2028 Capital Improvement Program. 23. Acknowledgement from the County Treasurer of the Investment Report for Quarter Ending September 30, 2023. 24. Acknowledgement of the Reserve Officers Report. 25. Juvenile director's report on detention population. 26. Sheriff's report on inmate population. 27. Announcement of interest items and possible future agenda topics. Commissioners Court will not convene during the week of December 25-29, 2023 due to the holiday break. 28. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4, such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COWBRAZOSCOUNTYTX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. The foregoing minutes of the Commissioners Court Meeting held December 12, 2023, have been examined and are approved in open Court this 2nd day of Januar4, in Bryan, Brazos County, Texas. Duane Peters County Judge `Chuck Konderla Commissioner, Precinct 2 Attest: Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 MINUTES DECEMBER 12, 2023 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, December 12, 2023 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag -Commissioner Watson 2. Call for Citizen input and/or concerns Charles Mancuso spoke to the Court about the large amount of trash along Mancuso Road. Mr. Mancuso brought in a bag of trash to give an example of the amount and types of trash he has picked up. Mr. Mancuso asked the county to help keep the roads clean and also expressed his concern over speed violators, gun fire, and trash burning taking place in Precinct 2. 3. Presentations and/or Discussions • Presentation of the Leadership Academy Session I I Certificate by Chadd Caperton to Commissioner Chuck Konderla. Judge Peters stated Mr. Caperton was not able to attend court, but he congratulated Commissioner Konderla on completing Session I I of the Leadership Academy. Commissioner Konderla asked for prayers for fellow academy member Judge Falcon who is recovering from a recent health issue. Consider and take action on agenda items: 4 - 20 4. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County Jail for the month of October 2023. A copy of the donation forms is attached. Motion: Approve., Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 5. Request authorization to wire transfer up to $851,179.39 to HHSC for the Federal Fiscal Year (FFY) 2022 Hospital Augmented Reimbursement Program (HARP) Retroactive Payment for the benefit of participating hospitals using funding from the Brazos County Local Provider Participation Fund. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 6. Approval of Addendum #3 to Contract #19-149 Dental Services for the Jail to extend the agreement for one year. A copy of the contract addendum with Dentrust Dental Texas, P.C. is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 7. Award of RFP #23-600-2 Bond Engineering Design Services at Rellis, SH 47 at SH 21. Recommended Award: Binkley & Barfield, Inc. The Court voted unanimously to accept the the recommendation of the Purchasing Agent and awarded RFP #23-600-2 Bond Engineering Design Services at Rellis, SH 47 at SH 21 to Binkley & Barfield, Inc. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 8. Approval of Amendment #1 to Cl P #23-601 Architect Design Contract for Brazos County Administration Building for additional design services. Commissioner Aldrich questioned what the amount on the original contract. Charles Wendt said the increase is due to additional items included in the scope of work. Mr. Wendt stated he would provide the Court with the amount from the original contract. A copy of the amended contract with PlanNorth Architectural Co. is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 9. Approval of Bid #24-062 Road Signs and Sign Posts. Recommended award to Vulcan, Inc. dba Vulcan Signs. The Court voted unanimously to accept the the recommendation of the Purchasing Agent and awarded the Bid # 24-062 Road Signs and Sign Posts to Vulcan, Inc. dba Vulcan Signs. A copy of the bid tabulation and contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 10. Approval of No Award Bid due to lack of proposal responses and Permission to Re - Advertise Bid #24-072 Crack Seal. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of the following committee for RFP #24-082 Grant Administrator- GLO. • a. Katie Conner • b. Michele Meade • c. Kyle Eppler (Wickson Water SUD) • d. Purchasing (Non -Voting) • e. Legal (Non -Voting) Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 12. Permission to Advertise RFP #24-082 Grant Administrator - GLO. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 13. Approval of Contract Renewal #24-084R Heavy Machinery Rental with Mustang Rental Services of Texas. A copy of the renewal of contract and bid tabulation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Approval of the following committee for RFQ #CI P 24-603 Construction Manager at Risk for Medical Examiner's Facility. • a. Trevor Lansdown • b. William (Bill) Hadley c. Brian Baker • d. Lt. Steven White • e. Lt. Sean Dwyer (College Station PD) • f. Lt. Walt Melnyk (Bryan PD) • g. Lt. Jennifer Enloe (TAMU-PD) • h. Jerry Nickerson (Civilian) • i. Purchasing (Non -Voting) • j. Legal (Non -Voting) • k. Broddus - Consultants (Non -Voting) Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 15. Tax Refund Applications for the following: Overpayments • a. Sheila Stokes - $593.86 • b. Elizabeth Boettcher - $79.77 • c. Sylvia Lorraine Craig - $200.00 • d. Mary J. Almeidea-Carter - $10.00 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 16. Budget Amendments. • FY 23/24 Budget Amendments 11.01 -11.03 11.01 Transfer Contingency funds to 472nd District Court. 11.02 Reallocate funds for the Bond Series 2023 - On System Road Bond - TXDOT. 11.03 To recognize a donation of furniture to the Sheriff's Office. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 17. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Changes of Status is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 18. Payment of Claims. Claims 8126333 — 8126497 9009210 - 9009275 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 19. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer, along with Texas Government Code §551.0785 for deliberations involving medical or psychiatric records of a county employee. • b. Texas Government Code §551.087 for deliberation regarding economic development negotiations. The County Judge stated the Court would consider items 21 through 27 and then convene into Executive Session. Having considered the previously noted agenda items, at 10:18 a.m. the County Judge stated the Court would convene into Executive Session. Judge Peters stated Executive Session (a) would not be discussed and the Court would only deliberate on Executive Session (b) as stated above. The following individuals were asked to attend the meeting: Cheryl Coffman, Executive Assistant Bruce Erratt, General Counsel Allison Lindblade, Assistant General Counsel Ed Bull, Chief of Staff Kimberly Roach, I ntergovemmental Liaison Katie Conner, County Auditor Nina Payne, Budget Officer 20. Consider and possible action on Executive Sessions. At 10:41 a.m. the County Judge announced the meeting open to the public and no action was taken on the Closed Executive Session. 21. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of December 6, 2023. Acknowledgement of FY 2023-2024 Contingency Budget to Actuals by Fund as of December 6, 2023. The Court acknowledged receipt of the FY 2023-2024 Budget to Actuals by Fund as of December 6, 2023 and FY 2023-2024 Contingency Budget to Actuals by Fund as of December 6, 2023. 22. Acknowledgement of the Fiscal Year 2024-2028 Capital Improvement Program. The Court acknowledged the Fiscal Year 2024 - 2028 Capital Improvement Program. 23. Acknowledgement from the County Treasurer of the Investment Report for Quarter Ending September 30, 2023. The Court acknowledged receipt of the Investment Report for Quarter Ending September 30, 2023. 24. Acknowledgement of the Reserve Officers Report. The Court acknowledged receipt of the Reserve Officers Report. 25. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 40 juveniles in the detention center, 33 are male and 7 are female, and 24 have electronic monitors. 26. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 726 inmates in jail, 606 inmates are male, 120 are female and 45 have electronic monitors. 27. Announcement of interest items and possible future agenda topics. Commissioners Court will not convene during the week of December 25-29, 2023 due to the holiday break. Judge Peters announced the Commissioners Court will not convene during the week of December 25-29, 2023 due to the Christmas holiday. Commissioner Aldrich requested an update on the County Administrative Building renovations. He also asked for clarification on the funding for the architect agreement. Budget Officer Nina Payne stated the funds are from ARPA revenue replacement. Commissioner Konderla gave his condolences to the families of Marvin Tate and Chuck Manning. 28. Adjourn. Pg I of 3 BRAZOS COUNTY COMMISSIONER'S COURT DAY OF 20 �3 1u�00 (9/pM, 1 Name (PLEASE PRINT) lI� � �Jor V-"1 Un Organization (PLEASE PRINT) C-T Co . Cl-e,r k's 666 % 1 0qa s Gi t r e g Pg 2 of 3 BRAZOS COUNTY COMMISSIONER'S COURT DAY OF Deco [,-�p�- 920 D :orb u f o� � Name (PLEASE PRINT) A)wp2unq- Jo5x Lalk �(PA, M / 6Z�Ud2 �.d ��Ss o try✓ Organization (PLEASE PRINT) &:&�j flgr CQ- PVi'fl� C-s- o4xic- Pg - -3- of 3 Name BRAZOS COUNTY COMMISSIONER'S COURT a� DAY OF 20 0-3 M,_ Organization (PLEASE PRINT) l� 44 BRAZOS COUNTY: DETENTION` CENTER BRAZOS':COUNTY :DETENTION :CENTER -Jail ID:320332 BRAZOS COUNTY DETENTION CENTER INMATE PROPERTY, INVENTORY FORM Date InMate Left Facility: 10/5/2023.: SO#:13398® This is to advise you, Bowles, Juanzarian Devashay that'the Brazos County Office of the Sheriff Will grant you a period. of one week (five working days) to have anyone of your choice pickup and/or receive any and all property that you have accumulated during your time' incarcerated 'in the Brazos County Detention Center. In the event that no. one has picked up your property after the expiration of one week (five•working days), any and all. property will be donated to the Brazos County Sheriffs Office and disposed of to the person(s) or organization of choice by the order of the'Sheriff of Brazos County, Texas. Your property will not be released to anyone other than the person that you have designated to pick it up and can be picked up from the Release Lobby of the Brazos County Detention Center located at 2835 Sandy Point Rd. Bryan, TX 77807. To avoid lone wait times please schedule the n;rlrnn 7A hrnere in arlvan*ra_ = Phone# Date:: . Date::-, :•:.. ::::::.:........ :. .:::.: ..... .... .: BRAZOS :COUNTY: DETENTION::CENTER BRAZOS *COU NTY::DETENTI ON.'CENTER'. INMATE 'PROPERTY'INVENTORY::FORN9 BRAZOS •COUNTY,DETENTION -CENTER .r BRAZOS°COUNTY DETENTION: CENTER BRAZOS..0OUNTY. DETENTION::CENTER 6RAZOS COUNTY DETENTION: CENTER INMATE:: PROPERTY- INVENTORY. FORM lnmat6left;-Facility:; 0/30/2023.: . -BRAZOS:000NTY.:DETENTION CENTER :INMATE �P,ROPERTY:IN1/ENTOIiY.:FO.RIV.I .AtOjil na#e Left Fkiiity::10/30/2Q23 BRAZOS..0O0NTYDETEN'i•ION. CENTER BRAZOS COUNTY DETENTION CENTER BRAZOS. CG NTY. DETENTI.ON.:CENTER f BRAZOS COUNTY DETENTION CENTER :.1NNIATE PROPERTY INVENTORY EORIVI Date*lnlnate Leffi Vacillty:10/19/2023 Jail ID:342084 SOM130590 This is to -advise -you; Gue, Dejour Joshua that the Brazos County Office of the Sheriff will grant.you a period of one week (five working days) to have anyone of your choice pickup and/or receive any and all property• that you have accumulated ,during your time incarcerated in the Brazos County Detention . Center. -in-the event'that no one.has:picked up your property after the expiration of one week (five.,:': Working days), any and all property will: be donated to the Brazos County Sheriffs Office and disposed of. .to the persons) :or organization of choice by the order of the:Sheriff of Brazos County, :Texas: - Your.-.....: property will not be released to anyone other than the persorn:that you have designated:to'oick it up and can be picked up from the Release Lobby of the Brazos County Detention Center located at-1835. Sandy Point Rd: Bryan, TX 77807. To avoid lone wait times please schedule the pickup 24 hours in advance. LIST OF PROPERTY. Date: Date: BRAZQ$ C®UNT:Y.:;DETENTION'CENTER ............ ::::.::::::.:.:. ,::.:..........:::::.:: BRAZOS` CO.Uf�TY. DETE:NTION::CENTER ':;'Uq:0AOPERT] ....... ... ....... ..... ........ ... .... .. ........ ................ ........ ............ .......o......f... o..t-.n....... e.....m........e....e....k..... ........i.y.......g.......... �.".w............p.. ..;....r....k....ffij..o......g.... .t.e.....e.. i............... ..... !.... ... .... ...... ..........!..:...:........:.f.;:.�.l....:........:...:.....:..:..:...:......,...: .. ... . ........... .. ....................�.:..:.... ... .... .......................... .... ... ................ . azo .pnyana:pop�yh hiVi.'k6..ud durqg: .tApe:Jrcarceratedn:.th.. ..... . ..on . . eAp .. Detention Center In ahe. rt...yWdekjfiV4-Wbek`N dOW an and 0Pope ......... .......... . ..vW.IV....naggd :te-Brazos:tpun ......... ...... ........... ... r":'nfBrazes :.1 BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Budget Office NUMBER: DATE OF COURT MEETING: 12/12/2023 ITEM: Request authorization to wire transfer up to $851,179.39 to HHSC forthe Federal Fiscal Year (FFY) 2022 Hospital Augmented Reimbursement Program (HARP) Retroactive Payment for the benefit of participating hospitals using funding from the Brazos County Local Provider Participation Fund. TO: Commissioners Court FROM: Nina Payne DATE: 12/06/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 SOURCE OF FUNDS: Brazos County LPPF (Fund 16000) REQUIREMENTS: NOTES/EXCEPTI ONS: ACTION REQUESTED OR ALTERNATIVES: ATTACHMENTS: File Name HARP_IGT Memo.pdf HARP_IGT Backup_ Agenda.pdf HHSC requires this I GT to be entered into TexNet no later than close of business Monday, December 18, 2023 with a settlement date of Tuesday, December 19, 2023. The Hospital Augmented Reimbursement Program (HARP) is a statewide supplemental program providing Medicaid payments to hospitals for inpatient and outpatient services that serve Texas Medicaid fee -for -service (FFS) patients. The program serves as a financial transition for providers historically participating in the Delivery System Reform Incentive Payment program. HARP will provide additional funding to hospitals to assist in offsetting the cost hospitals incur while providing Medicaid services. Subject to CMS approval, eligible participants in Federal Fiscal Year 2022 include non -state government -owned and operated hospitals and private hospitals. The public HARP S PA was approved for non -state government -owned and -operated hospitals on August 31, 2022. The private HARP SPA was approved for private hospitals on August 15, 2023. Reimbursement rules are located at Title 1 of the Texas Administrative Code, Part 15, Chapter 355, SubChapter J, Division 4, Rule 8070 Request approval. Description Tvae HARP I GT Memo Cover Memo HARP IGTBackup Backup Material 0 ii Duane Peters Date County Judge Nina Payne From: Kelly O'Brien <kelly@ahcv.com> Sent: Wednesday, December 6, 2023 11:08 AM To: Edward C. Bull; Nina Payne; Jamie L. Cartwright; Cristian T. Villarreal Cc: Justin Flores; Colt Sullivan Subject: FY22 HARP IGT - Brazos County LPPF Attachments: HARP MRSA Central Allocation Summary - Brazos LPPF.xlsx; HARP Travis Allocation Summary - Brazos LPPF.xlsx Brazos County Disclaimer ***** This is an email from an EXTERNAL source. DO NOT click links or open attachments unless you recognize the sender and have verified that the content is safe. Never enter USERNAME, PASSWORD or sensitive information on ' pages.linked from this email.***-** Good morning, Brazos County Team. As you know, the upcoming FFY22 HARP IGT is taking place on Monday, December 18th. Accordingly, the hospitals participating within the Brazos_County LPPF, would like to request the following IGT amounts noted below. (Please review the accompanying allocation.) FFY22 HARP — total requested IGT amount $851,179.39 • MRSA Central SDA: $824,424.69 ( 9 • Travis SDA:_ $26,754.70 Brazos County should submit 2 separate TexNets and allocation forms (attached) for the specific amounts noted above, attributable to each SDA. It is not sufficient to provide one TexNet. HHSC requires these amounts to be entered into TexNet no later than the close of business 12/18/2023 with a settlement date of 12/19/2023. These funds will need to be placed in the "HARP" Bucket. Upon successful completion of the IGT, please submit the PDF of the TexNet Trace Sheets and allocation forms to hhscpfdharppavments@hhs.texas.gov. AHCV also kindly requests to be copied on the TexNet submission to HHSC on or before the deadline noted above. Please do not hesitate to contact us with any questions. Thank you, Kelly Kelly O'Brien Adelanto Healthcare Ventures L.L.C. 401 W. 15th Street, Suite 8401 Austin, TX 78701 Main Office: (512) 322-9413 Direct: (802) 825-2466 http-//www.ahcv.com Brazos County LPPF FFY 22 HARP IGT Agenda Date: December 12, 2023 TexNet: Monday, December 18, 2023 Settlement Date: Tuesday, December 19, 2023 Bucket: HARP Bucket SDA Government Entity IGT'Total MRSA Central Brazos County LPPF 824,424.69 Travis Brazos County LPPF $26,754.70 Total PGY3 CHIRP Final IGT 1 $851,179.39 AGREEMENT FOR DENTAL SERVICES "ADDENDUM 3 THIS ADDENDUM 3, made this 27tt day of..:Nbyember ._ 2023, by and between the COUNTY OF BRAZOS, having its principal place of business at 1700 Highway 21 West, Bryan, Texas 77803 (hereinafter referred to as the "COUNTY") and DENTRUST DENTAL TEXAS, P.C. having its principal place of business at 6097 Easton Road, Pipersville, PA 18947 (hereinafter referred to as "DENTRUST"). WHEREAS, the parties entered into an Agreement dated 30 July 2019, ("Original Agreement") and subsequent Addendums., wherein DENTRUST was retained to provide dental care for inmates and detainees at the Brazos County Detention Center; WHEREAS, the Addendum 2 dated 10 October 2022, ("Addendum 2") by its terms, is set to terminate on February 28, 2024; and WHEREAS, the parties hereto wish to extend this Addendum for an.additional one- year renewal term; NOW THEREFORE, in consideration of the terms and conditions contained herein and in the Original Agreement and Addendums, the parties agree as follows: FIRST: The term of the Addendum 2 shall be extended for an additional one (1) year period commencing March 1, 2024, and terminating February 28, 2025, unless otherwise terminated in accordance with Paragraph "14" of the Original Agreement. SECOND: All other terms and conditions of the Original Agreement and - subsequent Addendums shall remain the same for the period of this renewal term. 1 IN WITNESS WHEREOF, the parties have executed this ADDENDUM 3 on the date hereinabove set forth,.. ATTEST ATTEST COUNTY OF BRAZOS 7 Name, uANE PE-rev-rev Title: GowN'1` Zunroc Name: F. Title: �C TEXAS, P.C. 2 AGREEMENT FOR DENTAL SERVICES AGREEMENT BY AND BETWEEN: AND: The COUNTY OF BRAZOS with offices at 1700 Highway 2I West, Bryan, Texas 77803 Hereinafter referred to as the "COUNTY", DENTRUST DENTAL TEXAS, P.C., a corporation of the State of Texas, with offices located at 6097 Easton Road, Pipersville, Pennsylvania 18947 Hereinafter referred to as "DENTRUST". WHEREAS, the COUNTY desires to provide dental care for inmates and detainees at the Brazos County Jail (hereinafter "the Jail"); and WHEREAS, Dentists provided by DENTRUST are duly licensed dentists in the State of Texas, desires to conduct part of its practice of dentistry at the Jail; WHEREAS, the provisions of the Health Insurance Portability and Accountability Act (HIPAA) as set forth hereto in Appendix "A", HIPAA Business Associate Agreement, is hereby made part of this Services Agreement and incorporated by reference; IT IS MUTUALLY AGREED by and between the above=referenced parties hereto, for one dollar ($1.00) and for other goods and valuable consideration, as follows; 1. DENTRUST agrees to conduct an independent practice of dentistry at the Jail. The COUNTY in turn, agrees to provide DENTRUST with the required space and sufficient time to conduct its dental practice. The COUNTY will neither contract with nor allow any other provider to perform routine or non -emergent dental services on inmates or detainees housed at the Brazos County Jail while the COUNTY is under contract with DENTRUST. The COUNTY will allow 1 DENTRUST access to the Jail twice a month and any other time when DENTRUST's services are required-as-scheduled=by-either-the Jail-or-DENTRUST;---.--- - — �- 2. DENTRUST agrees that it shall give priority scheduling to inmates in need of emergency dental treatment; inmates who have medical problems, such as allergies, diabetes, heart conditions and/or blood diseases; and inmates who do not have sufficient teeth to masticate the food provided by the Jail. 3. DENTRUST agrees to perform necessary dental services upon any and aII County, State and Federal prisoners presently detained at the Jail. In the course of performing said dental services for County, State and Federal prisoners, DENTRUST agrees to adhere to any and all applicable Statc and Federal regulations governing dental services for prisoners and detainees. 4. DENTRUST agrees that it is responsible for furnishing, at its own expense, all additional necessary equipment and supplies and its own paid personnel, as determined by DENTRUST, for thc proper and safe operation of its clinic at the Jail. 5. In addition to emergency treatment DENTRUST shall only perform the treatment necessary to control and prevent pain, infection, decay or other abnormalities of the hard and soft tissue within, and immediately adjacent to the oral cavity of any inmate or detainee presently being housed at the Jail. DENTRUST shaII not perform any cosmetic or other dental services other than the aforementioned, without first obtaining authorization from the Jail Administrator. 6. The COUNTY agrees to pay the fees in Appendix "B" for all treatment performed on inmates and detainees housed in the Jail, and that a fee of fifty-five dollars ($55.00) will be billed to the COUNTY for travel expenses incurred by DENTRUST for each day it operates the clinic at the Jail. This fee will also apply to any emergency calls to which DENTRUST may respond. 7. The COUNTY agrees that it is responsible for disposing of all bio-hazardous waste products created as a result of the operation of the dental clinic at the Jail. 8. The COUNTY agrees to make the medical records available to DENTRUST, in advance of any dental treatment, of any patient expected to be examined or treated by a Dentist provided by DENTRUST. DENTRUST agrees to treat all patients with proper infection control procedures including barrier protection, chemical disinfectants, sterilization, and, where possible, disposable equipment. 9. The COUNTY agrees that when a Dentist provided by DENTRUST is in the presence of inmates or other detainees under the jurisdiction of the Jail at least one corrections officer will be immediately present. At no time will the COUNTY leave any Dentist alone with an inmate or other 2 detainee under the jurisdiction of the Jail regardless of how rehabilitated or trustworthy that inmate or -detainee -may -appear, 10. DENTRUST agrees to maintain the appropriate amounts of Dental malpractice insurance necessary for it to satisfy its obligations under this Agreement. Moreover, this Agreement will not be effective unless and until DENTRUST demonstrates that it possesses said malpractice coverage. 11. DENTRUST shall indemnify and hold harmless the COUNTY and its officers, agents and employees from any claims, demands, cause of action and judgments arising directly out of injuries to persons or property of whatever kind or nature as a direct result of furnishing the services provided under this Agreement. 12. DENTRUST shall adopt and comply with all federal, state, county, and city laws, ordinance, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and sexual harassment in facilities housing adult and juvenile Offenders. [PREA § 115.312(A)]. Under PREA, DENTRUST must comply with PREA standards [PREA § 115.312(A)] and shall make available to the Brazos County Sheriff's Office all incident -based aggregated data reports of sexual abuse at its facility within 24-hours of the allegation. All such data may be requested by the Department of Justice from the previous calendar year no later than June 30"1 [PREA § 115.387 (e) and (f)]. 13. The COUNTY agrees that during the terms of this Agreement and for a period of two (2) years afler its termination, the COUNTY will not engage, directly or indirectly, any employee or dentist -employee of DENTRUST in connection with the provision of dental services. 14. The terms of this Agreement shall be for three (3) years effective March 1, 2019 and may be renewed by mutual consent of both parties, for additional one (1) year terms. 15. It is understood and agreed that either party retains the right to revoke this Agreement at any time, and for reasonable cause, upon ninety (90) days written notice. 16. AIl, notices, approvals, consents and other instruments required or permitted to be given under this Agreement shall be in writing. 17. This Agreement may not be changed, modified or discharged, except in writing, and signed by both parties. 3 COUNTY OF BRAZOS By: Name: Title: 18. This Agreement constitutes the entire understanding between DENTRUST and the COUNTY'Fhere-are-no•E-inderstandings, r-epresetitations? or�agreernents; either-oral-or-�vritten;other than those set forth herein. 19. Waiver of any provision of this Agreement shall not be deemed a waiver of future compliance herewith and such provisions shall remain in full force and effect. 20. In the event any provision of this Agreement is held invalid and illegal, or unenforceable, in whole or in part, the remaining provisions of this Agreement shall not be affected thereby and shall continue to be valid and enforceable. In the event that any provision of this Agreement is held to be unenforceable as written, but enforceable if modified, then such provision shall be deemed to be modified to such extent as shall be necessary for such provision to be enforceable, and it shall be enforced to that extent. 21. This Agreement shall be construed and interpreted according to the laws of the State of Texas. 22. The undersigned represent that they have been authorized by each of the above -referenced parties to execute this Agreement. IN WITNESS WHEREOF, the officers of the respective parties have signed and sealed this Agreement this B day of , 2019., ATTEST ATTEST APPENDIX "A" HIPAA BUSINESS ASSOCIATE. AGREEMENT This Appendix "A" is made part of the Services Agreement (as defined below) by and between DENTRUST DENTAL TEXAS, P.C. ("Covered Entity") and the COUNTY OF BRAZOS ("Business Associate"). WHEREAS, Covered Entity and Business Associate are parties to the Service Agreement pursuant to which Business Associate provides certain services. to Covered Entity. In connection with Business Associate's services, Business Associate creates or receives Protected Health Information from or on behalf of Covered Entity, which information is subject to protection under the Federal Health Insurance Portability and Accountability Act of 1996, Pub. L. No. 104- 191 ("HIPAA") and related regulations promulgated by the Secretary ("HIPAA Regulations"). WHEREAS, in light of the foregoing and the requirements of the HIPAA Regulations, Business Associate and Covered Entity agree to be bound by the following terms and conditions: 1. Definitions. a. General. Terms used, but not otherwise defined, in this Agreement shall have the same meaning as those terms in the Privacy Rule. b. sage -in i. IndividuaI. "Individual" shall have the same meaning as the term "individual" in 45' CFR 164.501 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g). ii. Privacy R-ulc. "Privacy Rule" shall mean the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E. M. Protected Health Information. "Protected Health Information" shall have the same meaning as the term "protected health information" in 45 CFR 164.501, limited to the information created or received by Business Associate from or on behalf of Covered Entity. iv. Required 13-+s.Law. "Required by Law" shall have the same meaning as the term "required by law" in 45 CFR 164.501. V. Seeretaa. "Secretary" shall mean the Secretary of the Department of Health and Human Services or his designee. A-1 future A. Ser%dccs.A reenient. "Services Agreement" shall mean any present or agreements, either written or oral, between Covered Entity and Business Associate under which Business Associate provides services to Covered Entity which involve the use or disclosure of Protected Health Information. 2. Obligations and, Activities of Business Associate. a. Use and Disclosure. Business Associate agrees not to use or disclose Protected Health Information other than as permitted or required by the Services Agreement or as Required by Law. b. Appropriate Safe u� ards. Business Associate agrees to use appropriate safeguards to prevent use or disclosure of the Protected Health Information other than as provided for by the Services Agreement. Without limiting the generality of the foregoing, Business Associate agrees to protect the integrity and confidentiality of any Protected Health Information it electronically exchanges with Covered Entity. C. Mitigation. Business Associate agrees to mitigate, to the extent practicable, any harmful effect that is known -to Business Associate of a use or disclosure ofProtected Health Information by Business Associate in violation of the requirements of this Agreement. d. Reporting. Business Associate agrees to report to Covered Entity any use or disclosure of the Protected Health Information not provided for by the Services Agreement of which it becomes aware. e. Agents. Business Associate agrees to ensure that any agent, including a subcontractor, to whom it provides Protected Health Information received from, or created or received by Business Associate on behalf of Covered Entity agrees to the same restrictions and conditions that apply through this Agreement to Business Associate with respect to such information. f. Access to.Designated`Record Sets. To the extent that Business Associate possesses or maintains Protected Health Information in a Designated Record Set, Business Associate agrees to provide access, at the request of Covered Entity, and in the time and manner designated by the Covered Entity, to Protected Health Information in a Designated Record Set, to Covered Entity or, as directed by Covered Entity, to an Individual in order to meet the requirements under 45 CFR I64.524. g. Ameridmerifs to -Designated. Record. Sdis. To the extent that Business Associate possesses or maintains Protected Health Information in a Designated Record Set, Business Associate agrees to make any amendment(s) to Protected Health Information in a Designated Record Set that the Covered Entity directs or agrees to pursuant to 45 CFR 164.526 at the request of Covered Entity or an Individual, and in the time and manner designated by the Covered Entity. A-2 h. Access to Books and Records. Business Associate agrees to make internal practices, books, and records, including policies and procedures and Protected Health Information, relating to the use and disclosure of Protected Health Information received from, or dreated or received by Business Associate on behalf of, Covered Entity available to the Covered Entity, or to the Secretary, in a time and manner designated by the Covered Entity or designated by the Secretary, for purposes of the Secretary determining Covered Entity's compliance with the Privacy Rule. i. Accountings. Business Associate agrees to document such disclosures of Protected Health Information and information related to such disclosures as would be required for Covered Entity to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528. j. Rggiiests:foit Addotii tints. Business Associate agrees to provide to Covered Entity or an Individual, in the time and manner designated by the Covered Entity, information collected in accordance with Section 21 of this Agreement, to permit Covered Entity to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528. 3. Permitted Uses and Disclosures by Business Associate. Except as otherwise limited in this Agreement, Business Associate may use or disclose Protected Health Information to perform functions, activities, or services for, or on behalf of, Covered Entity as specified in the Services Agreement, provided that such use or disclosure would not violate the Privacy Rule if done by Covered Entity or the minimum necessary policies and procedures of the Covered Entity. 4. Permissible Regticsts by,,_Covcred Entity. Covered Entity shall not request Business Associate to use or disclose Protected Health Information in any manner that would not be permissible under the Privacy Rule if done by Covered Entity. 5. Term and Termination. a. Term. This Agreement shall be effective as of the date of the Services Agreement, and shall terminate when all of the Protected Health Information provided by Covered Entity to Business Associate, or created or received by Business Associate on behalf of Covered Entity, is destroyed or returned to Covered Entity, or, if it is infeasible to return or destroy Protected Health Information, protections are extended to such information, in accordance with the termination provisions in this Section. b. Termination for Cause. Upon Covered Entity's knowledge of a material breach by Business Associate, Covered Entity shall either: i. In its sole discretion, provide an opportunity for Business Associate to cure the breach or end the violation. If Business Associate does not cure the breach or end the violation within the time specified by Covered Entity, Covered Entity shall terminate: (A) this Agreement; A-3 (B) all of the provisions of the Services Agreement that involve the use or disclosure of Protected Health Information; and (C) such other provisions, if any, of the Services Agreement as 'Covered designates in its sole discretion; ii. Immediately terminate: (A) this Agreement; (B) all of the provisions of the Services Agreement that involve the use or disclosure of Protected Health Information; and (C) such other provisions, if any, of the Services Agreement as Covered Entity designates in its sole discretion if Business Associate has breached a material term of this Agreement; or iii. If termination is not feasible, Covered Entity shall report the violation to the Secretary. C. Effect of Termination. i. Except as provided in paragraph ii. of this Section 5.c., upon termination of this Agreement, for any reason, Business Associate shall return or destroy all Protected Health Information received from Covered Entity, or created or received by Business Associate on behalf of Covered Entity. This provision shall apply to Protected Health Information that is in the possession of subcontractors or agents of Business Associate. Business Associate shall retain no copies of the Protected Health Information. ii. In the event that Business Associate determines that returning or destroying the Protected Health Information is infeasible, Business Associate shall provide to Covered Entity notification of the conditions that make return or destruction infeasible. Upon mutual agreement of the Parties that return or destruction of Protected Health Information is infeasible, Business Associate shall extend the protections of this Agreement to such Protected Health Information and limit further uses and disclosures of such Protected Health Information to those purposes that make the return or destruction infeasible, for so long as Business Associate maintains such Protected Health Information. If Covered Entity makes a reasonable determination that returning or destroying the Protected Health Information is feasible, Business Associate shall return or destroy the Protected Health Information in the time and manner designated by Covered Entity. 6. MiscelIaneous. a. Regulatory References. A reference in this Agreement to a section in the Privacy Rule means the section as in effect or as amended. b. Amendment. The Parties agree to take such action as is necessary to amend the Services Agreement from time to time as is necessary for Covered Entity to comply with the requirements of the Privacy Rule and HIPAA. A-4 c. Survival. The respective rights and obligations of Business Associate under Section 5.c. of this Agreement shall survive the termination of the Services Agreement. d. Interpretation. Any ambiguity in this Agreement shall be resolved to permit Covered Entity to comply with the Privacy Rule. e. Miscellaneous. The terms of this Agreement arc hereby incorporated into the Services Agreement. Except as otherwise set forth in Section 6.d. of this Agreement, -in the event of a conflict between the terms of this Agreement and the terms of the Services Agreement, the terms of this Agreement shall prevail. The terms of the Services Agreement which are not modified by this Agreement shall remain in full force and effect in accordance with the terms thereof. The Services Agreement together with this Business Associate Agreement constitutes the entire agreement between the parties with respect to the subject matter contained herein. A-5 i I Dentrust Dental Texas, P.C. eaaltin.1 I DOCS oeamuer wiwun e►oe eeymekf FEE SCHEDULE Diarnoslic 0110 Initial Examination 0120 Periodic Examination 0140 Problem Focused Examination 0210 Full Mouth Series 0220 Peciapical-First Film 0230 Periapical-Additional Film 0240 Occlusal X-ray 0270 Bitewing-Single 0272 Bitewing-Two Films 0273 Bitewing-Three Films 0274 Bitewing-Four Films 0460 Pulp Vitality Test Preventive ]l10 1204 1330 Adult Prophylaxis To Fluoride -Adult Oral Hygene Instruction Restorative 1 2140 Amalgam-Permanant-One Surface u 2150 Amalgam-Permanant-Two Srface 2160 Amaigam-Permanant T-bree.Surface 2161 Amalgam-Permanant-Four Surface 2162 Amalgam Perinaiiant-I ive Surface Anterior Composite Resins 2330 Orie Surface 2331 Two Surface 2332 Three Surface 2335 Four Surface or Incisal Angle 2336 Facial Veneer Posterior Composite Resins i 2391 Permanant-One Surface 2392 Permanant-Two Surface 2393 Permanant-Three Surface 2394 Permanent -- Four or more Surfaces 30.00 30.00 40.00 85.00 20.00 15.00 30.00 15.00 25.00 30.00 35.00 25.00 60.00 20.00 55.00 75.00 90.00 110.00 135.00 55.00 75.00 90.00 115.00 135.00 85.00 115.00 155.00 185.00 Dentrust Dental Texas, P.C. rowns-Single' 2710 Acrylic Temporary 100.00 2830 Stainless Steel 125.00 Other Restorative Services 2920 Recement Crown 55.00 2940 Sedative Filling 55.00 2950 Buildup For Crown 85.00 2951 Pin Retention In Addition to Restoration 30.00 Endodontics 1 3110 Pulp Cap -Direct 25.00 3120 Pulp Cap -Indirect 25.00 3210 Theraputic Apical Closure 85.00 3220 Vital Pulpectomy 85.00 3310 Root Canal -Anterior Tooth 325.00 3320 Root Canal -Bicuspid Tooth 400.00 3330 Root Canal -Three Canal Molar 575.00 3340 Root Canal -Four Canal Molar 625.00 1 ,Periodontics 4050 i Periodontal Evaluation 55.00 4320 Provisional Splinting Intracoronal 85.00 4321 Provisional Splinting Extracoronal 85.00 4330 Occlusal Adjustment 50.00 4331 Occlusal Adjustment -Complete 150.00 4340 Scaling & Root PlaningFull Mouth 375.00 4341 Scaling andiRoot Planing per Quadrant 125.00 4342 Scaling and Root Planing One -Three 70.00 4345 Tlieraputic Periodontal Scaling 100.00 4399 Isolated Scaling 70.00 4910 Periodontal Maintenance (perio prophy) 100.00 Removable Prosthodontics i 5110 Complete Upper Denture 625.00 5120 Complete Lower Denture 625.00 5130 Immediate Upper Denture 625.00 5140 Immediate Lower Denture 625.00 5211 Resin Base Upper Partial 325.00 5212 Resin Base Lower Partial 325.00 5213 Upper Cast Partial 695.00 5214 Lower Cast Partial 695.00 5310 Each Additional Clasp With -Rest 85.00 5410 Adjustment Complete Upper 70.00 5411 Adjustment Complete Lower 70.00 Dentrust Dental Texas, P.C. 5421 i Adjustment Partial Upper 70.00 5422 Adjustment Partial Lower I 70.00 t Denture Repairs 5510 Complete Denture No Teeth Damaged 50.00 5520 Missing Tooth -Complete Denture (each) 40.00 5610 Partial Denture Acrylic Saddle 55.00 5620 Cast Framework of Partial 100.00 5630 Broken Clasp 100.00 5640 Missing Tooth -Partial Denture (each) 40.00 5650 Addition of Tooth -Partial Denture (each) 40.00 5660 Addition of Clasp 100.00 Denture Relines f 5730 Upper Complete-Chairside 165.00 5731 Lower Complete-Chairside 165.00 5740 Upper Partial-Chairside 140.00 5741 Lower Partial-Chairside 140.00 5750 Upper Complete -Laboratory 175.00 5751 Lower Complete=Laboratory 175.00 5760 Upper Partial -Laboratory 175.00 5761 bower Partial -Laboratory 175.00 6920 Recementation of Maryland Bridge 60.00 6930 Re cement Bridge 60.00 Oral Surgertc 7140 Simple Extraction 75.00 7140 Simple Extraction (third molar) 85.00 7210 Su .cal Extraction 95.00 7210 Surgical Extraction (third molar) 115.00 7220 SA Tissue Impaction 165.00 7230 Partial Bony Impaction 225.00 7240 Full Bony Impaction 275.00 7250 Removal of Residual Root Tip 90.00 7260 Fistula Closure 275.00 7281 Exposure of Unerupted/Impacted Tooth 95.00 7285 Hard Tissue Biopsy (exc. path report) 195.00 7286 Soft Tissue Biopsy (exc, path report) 195.00 7310 Alveoloplasty With Extractions 105.00 7320 Alveoloplasty Without Extractions 185.00 7321 Tuberosity Reduction 95.00 7452 Excision of Hyperplastic Tissue -Quadrant 105.00 Dentrust Dental Texas. P.C. 7510 Incision & Drainage Intraorai 175.00 7971 Excision of Pericoronal Gingiva 65.00 Miscellaneous 9110 Palliative Treatment 75.00 9941 Athletic Mouthguard 85.00 AGREEMENT FOR DENTAL SERVICES ADDENDUM THIS ADDENDUM, made this 4th day of February 2022, by and between the COUNTY OF BRAZOS, having its principal place of business at 1700 Highway 21 West, Bryan, Texas 77803 (hereinafter referred to as the "COUNTY") and DENTRUST DENTAL TEXAS, P.C. having its principal place of business at 6097 Easton Road, Pipersville, PA 18947 (hereinafter referred to as "DENTRUST"). WHEREAS, the parties entered into an Agreement dated 30 July 2019, ("Original Agreement") wherein DENTRUST was retained to provide dental care for inmates and detainees at the Brazos County Detention Center; WHEREAS, the Original Agreement, by its terms, is set to terminate on February 28, 2022; and WHEREAS, the parties hereto wish to extend the Agreement for an additional one- year renewal term; WHEREAS, the Fee Schedule contained in the Original Agreement, Appendix "B" has changed; NOW THEREFORE, in consideration of the terms and conditions contained herein and in the Original Agreement, the parties agree as follows: FIRST: The term of the Agreement shall be extended for an additional one (1) year period commencing March 1, 2022 and terminating February 28, 2023, unless otherwise terminated in accordance with Paragraph "14" of the Original Agreement. 1 SECOND: A revised Fee Schedule, Appendix °B", is attached hereto and is effective through the extension period commencing March 1, 2022. THIRD: All other terms and conditions of the Original Agreement shall remain the same for the period of this renewal term. IN WITNESS WHEREOF, the parties have executed this ADDENDUM on the date hereinabove set forth. ATTEST COUNTY OF BRAZOS Name: N� t e.�S Title: Gou.cs 4 J LLOGE DENTRUST DENTAL TEXAS, P.C. Name: Rishi Title: CEO 2 DCSHEALTH APPENDIX " B" TEXAS FEE SCHEDULE Brazos County Effective 3/1/2022 ADA Code Procedure Tooth # Fee 0110 INITIAL EXAM $ 45.00 0120 PERIODIC EXAMINATION $ 45.00 0140 PROBLEM FOCUSED $ 45.00 0220 PERIAPICAL-FIRST FILM $ 25.00 0230 PERIAPICAL-ADDITIONAL FILM $ 20.00 0270 BITEWING-SINGLE $ 20.00 0272 BITEWING-TWO FILMS $ 30.00 0273 BITEWING-THREE FILMS $ 35.00 0274 BITEWING-FOUR FILMS $ 40.00 1110 ADULT PROPHYLAXIS $ 95.00 2140 AMALGAM-PERMANANT-ONE SURFACE $ 75.00 2150 AMALGAM-PERMANANT-TWO SURFACE $ 95.00 2160 AMALGAM-PERMANANT-THREE SURFACE $ 115.00 2161 AMALGAM-PERMANANT-FOUR SURFACE $ 135.00 2162 AMALGAM-PERMANANT-FIVE SURFACE $ 150.00 2330 COMPOSITE RESIN - ONE SURFACE $ 90.00 2331 COMPOSITE RESIN - TWO SURFACE $ 105.00 2332 COMPOSITE RESIN - THREE SURFACE $ 135.00 2335 COMPOSITE RESIN - FOUR SURFACE OR INC! $ 155.00 2391 RESIN BASED COMPOSITE; ONE SURFACE $ 95.00 2392 RESIN BASED COMPOSITE; TWO SURFACES, $ 130.00 2393 RESIN BASED COMPOSITE; THREE SURFACE $ 165.00 2394 RESIN BASED COMPOSITE; FOUR OR MORES $ 195.00 2920 RECEMENT CROWN $ 85.00 2940 SEDATIVE FILLING $ 85.00 2950 BUILDUP FOR CROWN $ 145.00 3110 PULP CAP -DIRECT $ 45.00 3120 PULP CAP -INDIRECT $ 45.00 3220 VITAL PULPOTOMY $ 125.00 3310 ROOT CANAL -ANTERIOR TOOTH ' 3320 ROOT CANAL -BICUSPID TOOTH ' 3330 ROOT CANAL -THREE CANAL MOLAR ' 4320 PROVISIONAL SPLINTING ITRACORONAL $ 255.00 4321 PROVISIONAL SPLINTING EXTRACORONAL $ 255.00 4330 OCCLUSAL ADJUSTMENT $ 85.00 4331 OCCLUSAL ADJUSTMENT COMPLETE $ 150.00 4340 SCALING & ROOTPLANING $ 375.00 4341 QUADRANT SCALE/ROOTPLANING $ 145.00 4342 PERIO SCALING & ROOT PLANNING ONE-THR $ 125.00 5110 COMPLETE UPPER DENTURE ' 5120 COMPLETE LOWER DENTURE 5130 IMMEDIATE UPPER DENTURE ' 5140 IMMEDIATE LOWER DENTURE ' 5211 MAXILLARY PARTIAL;RESIN BASE ' 5212 MANDIBULAR PARTIAL; RESIN BASE ' DCSHEALTH ADA Code Procedure Tooth # Fee 5213 UPPER CAST PARTIAL 5214 LOWER CAST PARTIAL 5410 ADJUSTMENT COMPLETE UPPER $ 75.00 5411 ADJUSTMENT COMPLETE LOWER $ 75.00 5421 ADJUSTMENT PARTIAL UPPER $ 75.00 5422 ADJUSTMENT PARTIAL LOWER $ 75.00 7140 EXTRACTION, ERUPTED TOOTH OR EXPOSED $ 110.00 7140 EXTRACTION, ERUPTED TOOTH OR EXPOSED 1 $ 125.00 7140 EXTRACTION, ERUPTED TOOTH OR EXPOSED 16 $ 125.00 7140 EXTRACTION, ERUPTED TOOTH OR EXPOSED 17 $ 125.00 7140 EXTRACTION, ERUPTED TOOTH OR EXPOSED 32 $ 125.00 7210 SURGICAL EXTRACTION $ 135.00 7210 SURGICAL EXTRACTION 1 $ 155.00 7210 SURGICAL EXTRACTION 16 $ 155.00 7210 SURGICAL EXTRACTION 17 $ 155.00 7210 SURGICAL EXTRACTION 32 $ 155.00 7220 SOFT TISSUE IMPACTION $ 190.00 7230 PARTIAL BONY IMPACTION $ 255.00 7240 FULL BONY IMPACTION $ 325.00 7250 REMOVAL OF RESIDUAL ROOT TIP $ 125.00 7310 ALVEOLOPLASTY WITH EXTRACTIONS $ 135.00 7320 ALVEOLOPLASTY WITHOUT EXTRACTIONS $ 185.00 7510 INCISION & DRAINAGE INTRAORAL $ 175.00 9110 PALLITIVE TREATMENT $ 95.00 X010 ITRAVEL $ 65.00 ° Non -Routine Services. These services can be provided at the request of the facility and in consultation with DOCS' Chief Dental Officer. Non -Routine Services will require prior written approval from the Jail Administration. AGREEMENT FOR DENTAL SERVICES ADDENDUM 2 THIS ADDENDUM 2, made this 201 day of October 2022, by and between the COUNTY OF BRAZOS, having its principal place of business at 1700 Highway 21 West, Bryan, Texas 77803 (hereinafter referred to as the "COUNTY") and DENTRUST DENTAL TEXAS, P.C. having its principal place of business at 6097 Easton Road, Pipersville, PA 18947 (hereinafter referred to as "DENTRUST"). WHEREAS, the parties entered into an Agreement dated 30 July 2019, ("Original Agreement') and subsequent Addendum, wherein DENTRUST was retained to provide dental care for inmates and detainees at the Brazos County Detention Center; WHEREAS, the Addendum dated 4 February 2022, ("Addendum") by its terms, is set to terminate on February 28, 2023; and WHEREAS, the parties hereto wish to extend this Addendum for an additional one- year renewal term; NOW THEREFORE, in consideration of the terms and conditions contained herein and in the Original Agreement and Addendum, the parties agree as follows: FIRST: The term of the Addendum shall be extended for an additional one (1) year period commencing March 1, 2023, and terminating February 28, 2024, unless otherwise terminated in accordance with Paragraph "14" of the Original Agreement. SECOND: All other terms and conditions of the Original Agreement and subsequent Addendum shall remain the same for the period of this renewal term. 1 IN WITNESS WHEREOF, the parties have executed this ADDENDUM 2 on the date hereinabove set forth. ATTEST ATTEST W I ,,M.MwrAArW,Ale1ll COUNTY OF BRAZOS Name: fpuA�Jt PE-VE25 Title: & o,.kN , y ST DENTAL TEXAS, P.C. E AGREEMENT BETWEEN COUNTY AND ENGINEER THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. THIS AGREEMENT is made on the Z day of L7648 M501C , 2023, Between the COUNTY: BRAZOS COUNTY, TEXAS c/o Brazos County Commissioners Court Attention: County Judge 200 S. Texas Ave. Suite 332 Bryan, Texas 77803 and the ENGINEER: Binkley & Barfield, Inc. Attention: Brandon M. Boatcallie, PE 1701 Southwest Parkway Suite 111 College Station, Texas 77840 for the following PROJECT: Professional Engineering and Surveying Services for Project CIP 23-600 SH 47 at SH 21 in an AMOUNT not to exceed: Three Million, Six Hundred Ninety -Seven Thousand, Three Hundred Sixty and 00/1-00 Dollars ($3,697,360.00) The COUNTY and ENGINEER agree as set forth below. ARTICLE I ENGINEER'S RESPONSIBILITY 1.1 ENGINEER'S SERVICE 1.1.1 The ENGINEER'S services consist of those services performed by the ENGINEER, ENGINEER'S employees and the ENGINEER'S consultants as enumerated in Articles 2 and 3 of this Agreement. 1.1.2 The ENGINEER'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The ENGINEER shall submit for the COUNTY'S approval a schedule for the performance of the ENGINEER'S services which may be adjusted as the Project proceeds and shall include allowances for periods of time required for the COUNTY'S review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the COUNTY shall not, except for reasonable cause, be exceeded by the ENGINEER or the COUNTY. ARTICLE II SCOPE OF ENGINEER'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The ENGINEER'S Basic Services consist of those described in attached Exhibit "A" and incorporated by reference hereto — SCOPE OF BASIC SERVICES TO BE PROVIDED BY BINKLEY & BARFIELD, INC., TO BRAZOS COUNTY. ARTICLE III ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in attached Exhibit "A" as Additional Services are not included in the Basic Services. It is expressly understood and agreed that ENGINEER shall not furnish any of the additional services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such additional services, which have been performed without the prior written authorization of the COUNTY as herein above provided. 3.1.2 Services which could possibly be required, but at the time of this Agreement were yet to be determined and which are not included in the Basic Services or Additional Services as identified and described in EXHIBIT "A" and EXHIBIT `B," respectively, shall be considered Contingent Additional Services. A list of possible Contingent Additional Services that could be needed as the Project proceeds is included at the end of Exhibit `B." It is expressly understood and agreed that the ENGINEER shall not furnish any of the Contingent Additional Services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such Contingent Additional Services, which have been performed without the prior written authorization of the COUNTY as herein above provided. ARTICLE IV COUNTY'S RESPONSIBILITY 4.1 The COUNTY shall provide full information regarding requirements for the Project, including a program, which shall set forth the COUNTY's objective, schedules, constraints, and criteria. 4.2 The' COUNTY shall establish and update an overall budget for the Project, including the Construction Cost, the COUNTY'S other costs and reasonable contingencies related to all of these costs. 4.3 The COUNTY shall designate a representative authorized to act on the COUNTY'S behalf with respect to the Project. The COUNTY, or such authorized representative, shall render decisions in a timely manner pertaining to documents submitted by the ENGINEER in order to avoid unreasonable delay in the orderly and sequential progress of the ENGINEER'S service. 4.4 The COUNTY shall give prompt written notice to the ENGINEER if the COUNTY becomes aware of any fault or defect in the Project or non-conformance with the contract documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a bar or act to estop the COUNTY from exercising any of its rights under this contract. 4.5 Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the ENGINEER, obtain advice of an attorney, insurance counselor and other consultants as the COUNTY deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the ENGINEER. 4.6 The proposed language of certificates or certifications requested of the ENGINEER or the ENGINEER'S consultants shall be submitted to the ENGINEER for review and approval at least 14 days prior to execution. The COUNTY shall not request certifications that would require knowledge or services beyond the scope of this Agreement. 4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit A incorporated by reference hereto — ITEMS TO BE PROVIDED BY THE COUNTY TO THE ENGINEER. ARTICLE V CONSTRUCTION COST 5.1 DEFINITION 5.1.1 The Construction Cost shall be the total cost or estimated cost to the COUNTY of all elements of the Project designed or specified by the ENGINEER. 5.1.2 -The Construction Cost shall include the cost at current market rates of labor and materials fumished by the COUNTY and equipment designed, specified, selected or specially provided by the ENGINEER, plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the work during construction. 5.1.3 Construction Cost does not include the compensation of the ENGINEER and the ENGINEER'S consultants, the costs of the land, right-of-way, financing or other costs which are the responsibility of the COUNTY. 5.2 RESPONSIBILITY FOR CONSTRUCTION COSTS 5.2.1 Evaluations of the COUNTY'S Project budget, preliminary estimates of Construction Cost and detailed estimates of Construction Cost, if any, prepared by the ENGINEER, represent the ENGINEER'S best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the ENGINEER nor the COUNTY has control over the cost of labor, materials or equipment, over the. Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the ENGINEER cannot and does not warrant or represent that bids or negotiated prices will not vary from the COUNTY'S Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the ENGINEER. ARTICLE VI USE OF ENGINEER'S DRAWINGS, SPECIFICATIONS, AND OTHER DOCUMENTS 6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement by the ENGINEER with the same force and effect as if the COUNTY prepared same. Copies of complete or partially completed mylar reproducible, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement shall be delivered to the COUNTY when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The ENGINEER may retain one set of reproducible copies of the documents and these copies shall be for the ENGINEER'S sole use in preparation of studies or reports for the COUNTY. The ENGINEER is expressly prohibited from selling, licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written permission of the COUNTY. 6.2 All documents including reports, drawings and specifications prepared by the ENGINEER pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the ENGINEER for the specific purposes intended will be at the COUNTY'S sole risk and without liability or legal exposure to the ENGINEER. Any such verification or adaptation will entitle the ENGINEER to further compensation at rates to be agreed upon by the COUNTY and the ENGINEER. 6.3 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the ENGINEER'S reserved rights. ARTICLE VII -TERMINATION, SUSPENSION, OR -ABANDONMENT 7.1 This Agreement may be terminated by either party upon not less than fourteen (14) days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the ENGINEER shall be compensated for services performed prior to notice of such suspension. 7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14) days written notice to the ENGINEER in the event that the Proj ect is permanently abandoned. If the COUNTY abandons the Project for more than ninety (90) consecutive days, the ENGINEER may terminate this Agreement by giving written notice. 7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of services after completion of the immediately preceding phase, the ENGINEER may, after giving seven (7) days written notice to the COUNTY, suspend services under this Agreement. 7.5 Failure of the COUNTY to make payments to the ENGINEER in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 7.6 If the COUNTY fails to make payment when due to the ENGINEER for services and expenses, the ENGINEER may, upon seven (7) days written notice to the COUNTY, suspend performance of services under this Agreement. Unless the ENGINEER receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the ENGINEER shall have no liability to the COUNTY for delay or damage caused by the COUNTY because of suspension of services. 7.7 In the event of termination that is not the fault of the ENGINEER, the ENGINEER shall be compensated for services performed prior to termination, together with Reimbursable Expenses, if any, then due. ARTICLE VIII MISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms of this Agreement shall be in Brazos County, Texas. 8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitation shall commence to run not later than either the date of Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. 8.3 The COUNTY and the ENGINEER, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement. Neither the COUNTYnor the ENGINEER shall assign -this Agreement without the express written consent of the other Ply 8.4 This Agreement represents the entire integrated agreement between the COUNTY and the ENGINEER and supersedes all prior negotiations, representations or agreements, either written. or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the ENGINEER. 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the ENGINEER 8.6 Unless otherwise provided for in this Agreement, the ENGINEER and the ENGINEER'S consultants have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. 8.7 The ENGINEER shall have the right to include representations of the design of the Project, including photographs, among the ENGINEER'S promotional professional materials. The ENGINEER'S materials shall not include the COUNTY'S confidential or proprietary information, if the COUNTY has previously advised the ENGINEER in writing of the specific information considered by the COUNTY to be confidential or proprietary. 8.8 COMPLIANCE AND STANDARDS. The ENGINEER agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto, and shall use that degree of care and skill commensurate with the engineering profession to comply with all applicable state, federal and local laws, ordinances, rules and regulations relating to the work to be performed hereunder and the ENGINEER'S performance. 8.9 SURVEYING SERVICES: In accordance with the Professional Land Surveying Practices Act of 1989, the COUNTY is informed that any complaints about surveying services may be forwarded to the Texas Board of Professional Land Surveying, 7701 North Lamar, Suite 400, Austin, Texas 78752, (512) 452-9427. 8.10 INDEMNIFICATION: ENGINEER shall save and hold harmless the COUNTY from and against any and all claims and liability due to activities of the ENGINEER, its agents or employees, performed under this Agreement and which result from any negligent act, error, or omission of the ENGINEER, or of any person employed by the ENGINEER. The ENGINEER shall also save harmless the COUNTY from and against any and all expenses, including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise, resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the ENGINEER, its agents or employees. ARTICLE IX PAYMENTS TO THE ENGINEER 9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES 9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic Services shall be made monthly and shall be in proportion -to services performed that month within each phase of service. 9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the ENGINEER'S statement of services rendered or expenses incurred, payment on account of the ENGINEER'S Additional Services and for Reimbursable Expenses shall be made monthly. 9.3 PAYMENTS WITHHELD 9.3.1 No deductions shall be made from the ENGINEER'S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the work other than those for which the ENGINEER has been found to be liable. 9.4 ENGINEER'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses pertaining to Additional Services and services performed on an hourly basis shall be available to the COUNTY or the COUNTY'S authorized representative at mutually convenient times. 9.5 LIMIT OF APPROPRIATION 9.5.1 Prior to the execution of this Agreement, the ENGINEER has been advised by the COUNTY and the ENGINEER fully understand and agrees, such understanding and agreement being of the absolute essence to this Agreement, that the total maximum compensation that ENGINEER may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the ENGINEER hereunder, shall not, under any conditions, circumstances or interpretations hereof, exceed the sum certified as available by the County Auditor in the Auditor's Certificate attached hereto. ARTICLE X BASIS OF COMPENSATION The COUNTY shall compensate the ENGINEER from funds obtained through the Transportation Road Improvement Program Initiative or current revenue of Brazos County as follows: 10.1 BASIC COMPENSATION 10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as follows: In accordance with the attached Exhibit "C" incorporated by reference hereto, SCHEDULE OF FEES. 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 For Additional Services of the ENGINEER, as described in Article 3, compensation shall be computed as follows: In accordance with the attached Exhibit "C" incorporated by reference hereto, SCHEDULE OF FEES. 10.3 COMPENSATION FOR CONTINGENT ADDITIONAL SERVICES 10.3.1 For Contingent Additional Services of the ENGINEER, as described in Article 3, compensation shall be computed as follows: In accordance with the attached Exhibit "C" incorporated by reference hereto, SCHEDULE OF FEES. 10.3.2 Payments shall be made by the COUNTY in accordance with Texas Government Code Chapter 2251' The COUNTY shall pay the ENGINEER'S statement as approved by the COUNTY's designee within thirty (30) days after the COUNTY' S designee's approval of the same, provided that the approval or payment of any such statement shall not be considered to be evidence of performance by the ENGINEER to the point indicated by such statement or of receipt or acceptance by the COUNTY of the work covered by such statement. ARTICLE XI OTHER CONDITIONS OR SERVICES 11.1 INSURANCE 11.1.1 The ENGINEER shall file with the COUNTY a Certificate of Professional Liability (Errors and Omissions) Insurance having minimum limits of One Million and No/100 Dollars ($1,000,000.00) for each occurrence and annual One Million and No/100 Dollars ($1,000,000.00) aggregate. Such Professional Liability (Errors and Omissions) Insurance shall have a deductible not in excess of Two Hundred Thousand and No/100 Dollars ($200,000.00) self -insured. Such Certificate shall bear the endorsement "Not to be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The ENGINEER shall maintain the Professional Lability (Errors and Omissions) Insurance at all times this Agreement is in effect and for a period of five (5) years after completion of the Project. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. The ENGINEER shall also provide Worker's Compensation, automobile and comprehensive general liability policies. The ENGINEER shall deliver the insurance certificates to the COUNTY. The coverage provided herein shall contain an endorsement providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. If the ENGINEER has canceled or allowed to lapse any of these insurance policies then the COUNTY may pay for such insurance and may hold the amount of such payment out of the ENGINEER's fees or be otherwise reimbursed. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.2 PERIODS OF SERVICE 11.2.1 The ENGINEER shall begin work immediately upon receipt of the Notice -to -Proceed in writing by the COUNTY or the COUNTY's designee. The project will proceed according to the schedule shown in Exhibit "A." The schedule makes certain assumptions regarding review processes and other activities that are beyond the control of the ENGINEER. 11.2.2 ' Working days shall- be defined- as standard workdays between Monday and Friday, exclusive of national holidays. 11.2.3 This schedule assumes an orderly progression of the ENGINEER'S services. Delays beyond the control of the ENGINEER may be cause for extension of this period of service, in which case the ENGINEER shall submit in writing to the COUNTY its request for such extensions a minimum of thirty (30) calendar days prior to the end of the affected service period. 11.2.4 If the COUNTY has requested significant modifications or changes in the general scope, extent or character of the Project, the time or performance of the ENGINEER'S services shall be adjusted equitably. 11.3 PROJECT MANAGER COMMITMENT 11.3.1 The COUNTY expects the ENGINEER to commit its PROJECT MANAGER and TASK LEADERS, as proposed in the RFQ, for the duration of the contract. The COUNTY further expects the PROJECT MANAGER's commitment to the contract to include commitment as PROJECT MANAGER for each work authorization without further delegation or substitution over the course of the contract. PROJECT MANAGER replacement on an active contract, while not strictly prohibited, will require the COUNTY's prior consent. 11.3.2 Requirement for Submittal of Request by Provider: When requesting a replacement for a PROJECT MANAGER or TASK LEADER, the ENGINEER must submit a request to the COUNTY with the following information: • Certification that replacement PROJECT MANAGER is employed by the ENGINEER, or certification that the replacement TASK LEADER is employed by the ENGINEER or one of the approved subconsultants. • The name of proposed individual and the reason for the replacement. • Resume of the proposed replacement including, the credentials and experience of the individual. Also include information about their licensures, TxDOT pre -certifications, or other certifications required in the contract. • Resume of the person being replaced. This Agreement entered into as of the day and year first written above. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolution extending said authority have been duly passed and are now in force and effect. BRAZOS COUNTY, TEXAS Duane Peters, County Judge Acting by and through the authority of the Brazos County Commissioners Court Attest: AUDITOR'S CERTIFICATE ENGINEERING FIRM by: Brandon M. Boatcallie Corporate Vice President Binkley & Barfield, Inc. I hereby certify that funds are available in the amount of $ to accomplish and pay the obligation of Brazos County under this contract. Brazos County Auditor Contract ID No. CIP 23-600 Project 2 SH 47 EXHIBIT A SERVICES TO BE PROVIDED BY THE ENGINEER PROJECT DESCRIPTION The Engineer shall provide preliminary engineering services for development of a design schematic, environmental documents, and studies in support of the schematic work, public involvement, permit procurement, data collection and analysis, mitigation and remediation, monitoring, drainage, conceptual traffic control, traffic projections, traffic engineering and operations including capacity analysis, traffic simulations, safety analysis, and 3-13 modeling, surveying and mapping, utility engineering investigation, and. utility coordination for SH 47 at SH 21 in Brazos County located within the State of Texas. GENERAL REQUIREMENTS 1.1. Coordination. The Engineer shall coordinate issues and communications with State's internal resource areas through the County and State's Project Manager. The State will communicate the resolution of issues and provide the Engineer direction through the State's Project Manager. The Engineer shall notify the County/State and coordinate with adjacent engineers on all controls at project interfaces. The Engineer shall document the coordination effort, and each engineer must provide written concurrence regarding the agreed project controls and interfaces. In the event the Engineer and the other adjacent engineers are unable to agree, the Engineer shall meet jointly with the County/State and each adjacent engineer to resolve disagreements. If the engineers are unable to resolve an issue with the County/State as mediator, the County/State may decide the issue and the decision will be final. The Engineer shall prepare each exhibit necessary for approval by each utility, and other governmental or regulatory agency in compliance with the applicable format and guidelines required by each entity and as approved by the County/State. The Engineer shall notify the County/State in writing prior to beginning any work on any outside agency's exhibit. 1.2. Progress Reporting and Invoicing. The Engineer shall submit each invoice in a format acceptable to the County. With each invoice, the Engineer shall include a completed projected vs. actual invoice form. The Engineer shall submit a monthly written progress report to the County and State's Project Manager regardless of whether the Engineer is invoicing for that month. The Engineer shall complete the services according to the milestone work schedule established in the work authorization. The Engineer shall submit a monthly written progress report to the County/State indicating the actual work accomplished during the month, scheduled work to be accomplished for the month, the estimated work to be accomplished for the coming month, problems encountered and actions taken to remedy them, list of meetings attended, and overall status. The progress report must use a bar chart diagram to indicate the percentage complete of each task shown on the previous report and the percentage complete of each task. The Engineer is required to meet with the designated County/State project manager and/ environmental coordinator on a monthly basis for progress tracking purposes unless prior written agreement is made with County/State not to hold a meeting in any given month. The Engineer shall submit minutes of the meeting- summarizing the events of the meeting within seven calendar days after each meeting. The Engineer shall prepare a project work schedule, using the latest version of Primavera software or another scheduling program approved by the County/State in writing. The schedules shall Page 1 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 indicate tasks, subtasks, critical dates, milestones, deliverables, and review requirements in a format that depicts the interdependence of the various items. The work schedule must incorporate an allocation of time for stage reviews of the design schematic and the environmental documents by County/State personnel. The Engineer shall present the work schedule to the County/State for review and acceptance and provide assistance in interpreting the proposed work schedule. The Engineer shall provide advance written notice to the County/State if the Engineer is not able to meet the scheduled milestone review date. Once the project has been completed and accepted by the State, the Engineer shall deliver all electronic files to the State within 30 calendar days of County/State's written request. Final payment is contingent upon the County/State's receipt and confirmation by the County/State's Project Manager that the electronic files can be opened and are usable utilizing the current version of the software in use by the State, all files are formatted in accordance with Computer Graphics Files for Document and Information Exchange, and all the review comments have been addressed. The Engineer shall prepare a letter of transmittal to accompany each document submittal to the County/State. At a minimum, the letter of transmittal must include the TxDOT control -section -job (CSJ) number, the highway number, county, project limits, TxDOT contract number, and TxDOT work authorization number. 1.3. Traffic Control. The Engineer shall provide all planning, labor, and equipment to develop and to execute each traffic control plan (TCP) needed'by the Engineer to perform services under each work authorization. The Engineer shall comply with the requirements of the most recent edition of the Texas Manual on Uniform Traffic Control Devices (TMUTCD). The Engineer shall submit a copy of each TCP to the State for approval prior commencing any work on any State roadway. The Engineer shall provide all signs, flags, and safety equipment needed to execute the approved TCP. The Engineer shall notify the State in writing 24 hours in advance of executing each TCP requiring a lane closure and shall not begin lane closure without having obtained State's written approval. The Engineer shall ensure that it's field crew possess a copy of the approved TCP on the job site at all times. Upon request by the State, the field crew must make the TCP available to the State for inspection. The Engineer shall assign charges for any required traffic control to the applicable function code. 1.4. Right of Entry. . Prior to performing any work outside of the State's right of way, the Engineer shall request right of entry from public and private landowners to allow services (e.g. environmental services, surveying services, geotechnical services) to be performed and shall request concurrence from the State. The Engineer shall prepare right of entry permissions, which must be signed by the landowner. Letters or other materials seeking right of entry must contain explicit reference to the kinds of activities for which right of entry is requested and an indication of the impacts (if any) that will result from performance of these services. The Engineer shall not commit acts which will result in damages to private property and shall make every effort to comply with the wishes and address the concerns of private property owners. 1.5. Level of Effort. For each work authorization, the Engineer shall base the level of effort at each phase on the prior work developed in earlier phases without unnecessary repetition or re -study. As directed by the State, the Engineer shall provide written justification regarding whether or not additional or repeated level of effort of earlier completed work is warranted, or if additional detail will be better addressed at a later stage in the project development. 1.6. Quality Assurance (QA) and Quality Control (QC). The Engineer shall provide peer review at all levels. For each deliverable, the Engineer shall retain evidence of their internal review and mark-up of that deliverable as preparation for submittal. A milestone submittal is not considered complete unless the required milestone documents and Page 2 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 associated internal mark-ups are submitted. If requested by the County/State's Project Manager, the Engineer shall submit the Engineer's internal mark-up (e.g., red -lines, comments) developed as part the Engineer's quality control step. When internal mark-ups are requested by the County/State in advance, the County/State may reject the actual deliverable if the Engineer fails to provide sufficient evidence of quality control. The Engineer shall clearly label each document submitted for quality assurance as an internal mark-up document. The Engineer shall perform QA and QC on all survey procedures, field surveys, data, and products prior to delivery to the County/State. If, at any time, during the course of reviewing a survey submittal it becomes apparent to the County/State that the submittal contains errors, omissions, or inconsistencies, the County/State may cease its review and immediately return the submittal to the Engineer for appropriate action by the Engineer. A submittal returned to the Engineer for this reason is not a submittal for purposes of the submission schedule. 1.7. Underground excavation If necessary, the Engineer shall contact the Texas Excavation Safety System, Inc. (DIGTESS) or call telephone number 811 to have underground utilities marked prior to digging holes for right-of- way monuments, utility engineering investigation, geotechnical investigation, or other purposes. The Engineer shall separately contact utilities not a part of the DIGTESS organization. The Engineer shall maintain documentation of all notification calls. The Engineer shall comply with Texas's excavation laws. 1.8. Preventative Measures to Prevent the Spread of Oak Wilt Disease Contamination The Engineer shall take the following preventive measures while cutting, pruning, or removing oak trees in counties which have confirmed cases of oak wilt disease or when directed by the State: A. When possible, employ alternative methods instead of pruning or cutting oak trees. B. When possible, perform necessary pruning and cutting of healthy trees during January or February when sap beetles are least active. C. Treat wounds with pruning paint in oak wilt disease infected counties to discourage insects, especially during warm weather. D. Sterilize all pruning tools between each use on each tree with either Lysol spray or a 70 percent rubbing alcohol solution. E. Dispose of the tree cuttings by burning, burying, or another approved method. 1.9. Personal Protective Equipment (PPE). A. The Engineer shall, and shall require its subcontractors to: 1. Provide personal protective equipment (PPE) to their personnel, 2. Provide business vehicles for their personnel, and 3. Require their personnel to use PPE and drive only business vehicles while performing work on or near roadways. B. The PPE must meet all: 1. Current standards set by Occupation Safety and Health Administration (OSHA) 2. TxDOT requirements (e.g., safety glasses, Type 3 (TY 3) pants for night work). C. Each business vehicle must be clearly marked with the Engineer's business name, or the name of the appropriate subcontractor, such that the name can be identified from a distance. 1.10. Training Requirements. A. Each key staff member of the Engineer's project team that is performing or overseeing design or plan review tasks must complete the Environmental Management System (EMS) e-Learning Page 3 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 courses prescribed by the State prior to working on the project. The required training for key staff members on the design project team is listed on the EMS training matrix, which may be accessed at: hftps://ftp.txdot.gov/pub/txdot-info/env/ems/070-04-fiq.pd The courses listed on the EMS training matrix are e-learning (online); unless otherwise noted as classroom learning. Information about these online courses may be accessed at: https://www.txdot gov/inside-txdottdivision/environmental/ems-courses html. The Engineer shall ensure that each key staff member of the Engineer's project team that will be performing or overseeing design or plan review tasks has completed the required training listed on the EMS training matrix prior to working on the project. In addition, the Engineer shall ensure that the required training is repeated by each key staff member of the project team based on the repeat requirements stated in the EMS training matrix. B. Deliverables for Training Requirements: The Engineer shall provide a list, signed by the Engineer's Project Manager that includes the following: 1. The names and titles of all key staff personnel performing or overseeing design or plan review tasks 2. The names of the training courses completed by each person on the list 3. The completion dates for the training courses completed by each person on the list The Engineer shall update this list and resubmit it to the State any time new key staff personnel are assigned to the project team and any time training is repeated by key staff personnel on the project. 1.11. Information Resources and Security Requirements. Engineer (as °Contractor") shall perform its work in accordance with Information Resources and Security Requirements. A Contractor -Related Entity might create, access, transmit, store, or use Public TxDOT data in a Contractor -Related Entity Environment. Contractor shall ensure that Contractor -Related Entity Environments comply with the TxDOT Low Security Baseline. TASK DESCRIPTIONS AND FUNCTION CODES The Engineer shall categorize each task performed to correspond with the Function Codes (FC) and Task Descriptions. FUNCTION CODE 102 (110) — FEASIBILITY STUDIES ROUTE AND DESIGN STUDIES The Engineer shall prepare an alignment and proposed roadway schematic layout that includes projected traffic volumes and existing and proposed typical sections. The Engineer shall furnish Microsoft Office and MicroStation and OpenRoads computer generated media containing the roadway schematic layout to the County/State. All supporting attachments and exhibits must accompany the schematic layout. All MicroStation and OpenRoads computer generated files containing the roadway design schematic must be fully compatible with the software used by the County/State without further modification or conversion. The Engineer shall produce, obtain, review, and evaluate existing and twenty-year projected traffic data for use in the preparation of the schematic design layout. The.data must be utilized in accordance with the requirements for schematic development and consistent with the policies of the County/State. Page 4 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 The Engineer shall prepare preliminary drawings to identify any potential impacts and constraints within the project corridor, including impacts to the nature, cultural, and human environment. The potential impacts. and constraints identified must include all existing and proposed utilities (both public and private), structures, burial grounds, neighborhood communities, historical landmarks, and undeveloped areas. Any potential utility conflicts and structural impediments must be identified as such. The Engineer shall propose alternative alignments that avoid or minimize displacements and damages and prepare any additional attachments or exhibits required to illustrate a preferred alternative alignment. The Engineer shall assist the County/State with agency meetings during the development of the schematic design as requested by the State. If requested by the County/State, the Engineer shall prepare a Notice and Opportunity to Comment and assist the County/State with stakeholder meetings, public meetings, and a public hearing, if requested. An itemization of the schematic design and engineering work activity to be performed under this contract is detailed below. The Engineer shall prepare all designs in accordance with the latest version of: A. Roadway Design Manual, published by TxDOT B. TxDOT Project Development Process Manual, published by TxDOT; C. Policy on Geometric Design of Highways and Streets, published by the American Association of State Highway and Transportation Officials' (AASHTO); D. Standard Specifications for Construction of Highways, Streets, and Bridges, published by TxDOT; E. Texas Manual on Uniform Traffic Control Devices (TMUTCD), published by TxDOT; F. Highway Capacity Manual (HCM), published by the Transportation Research Board (TRB); G. Highway Safety Manual (HSM), published by AASHTO; H. Hydraulic Design Manual, published by TxDOT; I. Access Management Manual, published by TxDOT; and J. other State approved manuals and guides. When design criteria are not identified in these manuals, the Engineer shall notify the County/State and request direction. The design schematic horizontal layout must adhere to a design scale of 1 inch = 100 foot (or 1 inch = 200 foot, when directed by the State.) The Engineer shall develop the schematic layout, exhibits, and attachments in English units. All Microsoft Office, MicroStation, Keyhole Markup Language (KML), Keyhole Markup Language Zipped (KMZ), and Bentley OpenRoads computer graphic files furnished to the State must be submitted on USB flash drive to the State in their native format, which must be fully compatible with the programs currently used by the State. Schematics must follow TxDOT and Federal Highway Administration (FHWA) standards. The schematic must follow TxDOT's computer -aided design and drafting (CADD) standards. The Engineer shall submit the schematic as an original document, accompanied with an original MicroStation formatted graphics file. Final copies of the schematic design must be signed and. sealed by a professional engineer licensed in the state of Texas. Schematic Design Work Outline. A. Develop Base Maps The Engineer shall develop the base maps to be used for the analysis and proposed schematic layout from existing construction and right of way (ROW) plans as available. The Engineer shall re-establish the existing centerline horizontal alignments for all roadways, identify existing ROW and easements, property owners, and the approximate location of major utilities based on a utility engineering investigation in the preparation of base maps. B. Planimetrics and Aerial Mapping Page 5 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 The Engineer shall obtain planimetrics, digital terrain modeling (DTM), and aerial photographs from the County/State, if available. C. Analyze Existing Conditions Using collected data and base maps, the Engineer shall develop an overall analysis of the existing conditions to develop the schematic design. The analysis must include the following: ROW and easement determination Horizontal alignment Vertical alignment Pavement cross slopes and pavement type Soil exploration Geotechnical testing Intersection design and analysis Sight distance Large guide signs and roadside signing Level of service Safety (i.e., crash data) Locations of critical constraints Drainage Traffic control and construction phasing sequence D. Schematic Alternatives The Engineer shall identify and analyze schematic alternatives to minimize potential adverse operational impacts, crash impacts, ROW impacts, environmental impacts, major utility conflicts, structural impediments, or exceptions to the State and. FHWA design criteria. E. Deliverable Schematic The Engineer shall evaluate and document the following in the analysis to optimize the design: Efficient use of the allocated ROW Control of access (COA) and driveway locations Roadway and intersection geometry Cross sections Bicycle and pedestrian design Drainage and hydraulic design Stopping sight distance Level of service Safety Traffic and signal operations Construction, ROW, easement, and utility costs Construction sequencing Page 6 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 Traffic control during construction Roadside safety appurtenances Large guide signage Environmental mitigation (e.g., noise walls, storm water best management practices (BMPs)) Bridge layouts and clearance Railroads (if applicable) Interface with existing high occupancy vehicle (HOV) lane, managed lanes, and park -and -ride facilities Accommodation of ultimate corridor configuration. Accommodation of future cross street expansion as described in local thoroughfare plan (if applicable) Avoidance of utility lines (if feasible) Impact of construction delays from utility relocations F. Project Management and Coordination The Engineer shall direct and coordinate the various elements and activities associated with developing the design schematic. The Engineer shall prepare the detailed graphic project work schedule indicating tasks, critical dates, milestones, deliverables, and State review requirements. The project work schedule must depict the order of the various tasks, milestones, and deliverables. The Engineer shall review the schedule monthly and provide updates regarding its progress on the schedule to the State. The Engineer shall submit written monthly progress reports to the State. The Engineer shall provide ongoing quality assurance and quality control to ensure completeness of product and compliance with the State procedures. The Engineer shall conduct site visits in both the AM and PM peak hour and develop a technical report that includes photographs outlining the findings and observations. G. Data Collection The Engineer shall conduct field reconnaissance and collect data as necessary to complete the schematic design. Data must include the following information. Items 1 through 8 must be obtained from the County/State, if available. Items 9 through 13 must be obtained from other agencies as required. 1. Available corridor major investment studies 2. Design data from record drawings of existing and proposed facilities 3. Existing and future design year traffic data 4. Historical crash data 5. Roadway inventory information, including the number of lanes, speed limits, pavement ' widths and rating, bridge widths and ratings, and ROW widths 6. Aerial photos, planimetric mapping, and DTM 7: Environmental data 8. Previously prepared drainage studies 9. , Adopted land use maps and plans (if available) Page 7 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 10. Federal Emergency Management Agency (FEMA) flood boundary maps and flood insurance studies and models 11. Public and private utility information 12. Plat research for adjacent properties (if available) 13. Local major thoroughfare plan H. Roadway Design Criteria The Engineer shall develop the roadway design criteria based on the TxDOT Roadway Design Manual and AASHTO Policy on Geometric Design of Highways and Streets guidelines. The design criteria must include the following roadway design elements: design speed, lane and shoulder widths, pavement structure and slopes, horizontal curvatures, horizontal and vertical clearances, range of vertical -profile -grades, and side slopes. If there is a discrepancy between the two sources, the TxDOT Roadway Design Manual will govern unless otherwise directed by the State. I. Preliminary Design Conference The Engineer shall prepare and submit a preliminary Design Summary Report (DSR) to the County/State for review and approval and shall attend an initial kick-off meeting to establish and agree on fundamental aspects, basic features, concepts, and design criteria. This meeting will be coordinated with any adjacent roadway projects to ensure continuity with the design of the adjacent roadway projects. Schematic Design — General Tasks. A. ROW Property Base Map The Engineer shall obtain information on existing ROW, easements, and property information from as -built plans, ROW maps, and tax records. The Engineer shall prepare a base map depicting the information. B. Typical Sections .The Engineer shall develop both existing and proposed typical.sections that depict the number and type of lanes, shoulders, median width, curb offsets, cross slope, border width, clear zone widths, and ROW limits. C. Environmental Constraints The Engineer shall evaluate and document impacts to environmentally sensitive sites (as identified by the Engineer and verified by the County/State) during the schematic design process. Environmentally sensitive sites -include natural, cultural, and the human environment. Examples are historic and archeological resources, burial grounds, neighborhood communities and residential areas, farmland, floodplains, wetlands, endangered species, rare habitats, wildlife corridors, wildlife crossings, parks and nature preserves, geologic features, undeveloped areas, and significant trees. D. Drainage The Engineer shall use data from as -built plans and FEMA maps to locate drainage out falls and to determine existing storm sewer and culvert sizes, design flows, and water surface elevations for use in the design of roadway geometry. The Engineer shall conduct a preliminary drainage study to determine and evaluate the adequacy of the ROW needed to accommodate the proposed roadway and drainage system. The drainage study must: Page 8 of 49 - Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 identify the impacts to abutting properties and the 100-year floodplain due to proposed highway improvements identify the water surface elevations for the 2, 5, 10, 25, 50, and 100-year storm events identify and locate outfalls provide drainage outfall descriptions provide overall drainage area map, sub -drainage area map, and storm water detention facilities (if required) For drainage crossings (3 crossings) located on FEMA studied streams located within the project area or adjacent to the project area and receiving runoff from the project, the effective FEMA models and previous Letter of Map Revision (LOMR) study models, will be obtained, reviewed, and used. if the- review identifies no major inadequacies in the models (1) If existing effective models are found inadequate, corrected effective models shall be prepared in coordination with the flood plain administrator. Provide a preliminary drainage study report identifying the results of the study. The preliminary drainage report, which must be signed and sealed *by a professional engineer licensed in Texas, must include applicable hydrologic and hydraulic models (e.g., HEC-1 and HEC-2, HEC-RAS, HEC-HMS, XP-SWMM). The models must be approved by the local TxDOT district hydraulic engineer prior to generating any reports. If requested, the Engineer shall prepare a final drainage report in accordance with one or more of the following: TxDOT Hydraulic Design Manual, local TxDOT district criteria, and any other specific guidance provided by the State. Preliminary storm sewer design shall be completed for the bridge deck drains (12 bridge decks), four intersections, SH 21 and SH 47, and 3 additional intersections. The Engineer shall complete a preliminary ditch design for the 6.0 miles of roadway improvements. The ditch capacity shall be determined based on simplified calculations method such as manning's equation. Preliminary outfall mitigation requirements shall be evaluated and recommended based on proposed resulting outfall flows and velocities. The Engineer shall prepare design sheets based on the recommended alternative, to a 30% design level, for the following drainage items: Preliminary Drainage Area Sheets for Stream Crossing Bridges & Bridge Class Culverts, Non Bridge Class Culvert Crossings (Approximately 27 Crossings) Preliminary Hydraulic Data Sheets for Stream Crossing Bridges & Bridge Class Culverts, Non Bridge Class Culverts Crossings (Approximately 27 Crossings) Preliminary Culvert Layout Sheets (Approximately 27 crossings) Preliminary Storm Sewer plan sheets for four intersections along the project corridor. Preliminary ditch layout shown on roadway roll plot and typical sections for approximately 6.0 miles E. . ROW Requirements The Engineer shall determine the ROW requirements based on the proposed alignment, typical sections, design cross sections, access control, terrain, construction requirements, Page 9 of 49 Exhibit A Contract 1D No. CIP 23-600 Project 2 SH 47 drainage, clear zone, maintenance, intelligent transportation system (ITS), and environmental constraints and mitigation requirements. F. Construction Sequence The Engineer shall evaluate and document the requirements for construction staging and traffic control throughout the development of schematic design to ensure that the proposed design can be constructed. The Engineer shall provide construction phasing assumptions to the State as requested and provide preliminary traffic control plan (TCP) layouts. G. Design Exceptions The Engineer shall identify design exceptions and waivers. The Engineer shall determine the necessity for each design exception or waiver for approval. If the County/State agrees that design exception or waiver is necessary, the Engineer shall prepare the State's required design exception or design waiver documentation. The Engineer shall document the operational and safety analysis for comparison of the no -build, build with standard design, and build with proposed design alternatives. H. Traffic Data and Projections The Engineer shall obtain the base year traffic data from TxDOT and develop the opening - year, design -year (opening year +20), and pavement design year (opening year + 30) travel forecasts, and related traffic analysis in coordination with the TxDOT Transportation Planning and Programming Division (TPP). The developed traffic projections must be utilized for design and environmental analysis. The Engineer shall develop traffic forecasts for the mainlanes, ramps, cross streets, interchanges, intersections, and frontage roads for no -build and build alternatives. These projections must include graphic representations of the anticipated daily movements along the corridor (suitable for inclusion in the design schematic and environmental document) and the traffic analysis for highway design table. The Engineer shall prepare a traffic projections methodology memo, based on the information provided in the traffic analysis package. The Engineer shall review the proposed methodology with the State and refine it based on these discussions. The Engineer shall submit the traffic volumes developed by the Engineer to TPP for review and approval (Option B). The Engineer shall revise the traffic -volumes based on TPP's comments. I. Financial Plan and Project Management Plan (OMITTED) J. Traffic and Operational Analysis The Engineer shall review and analyze traffic data (including percent trucks, design hourly volume, and directional distribution), existing roadway features (including ramp locations, weaving sections, number of lanes, offset to obstructions, lane widths, frontage road operations, and intersection operation and geometry), traffic flow patterns, and transit and traffic operations. Engineer shall perform preliminary CAP-X analyses for the opening year and design year (opening+20 year) to determine alternative intersection/interchange improvements which are feasible within the study area. Engineer shall determine the 3 most feasible alternatives at each intersection to be studied based on CAP-X results and these alternatives will be presented for further study. The Engineer shall conduct detailed capacity analysis studies for designated locations and sections of. roadway and make recommendations for improving traffic flow. The Engineer shall use VISSIM to analyze and make appropriate recommendations. The analysis must be done for existing/base year, opening year, design year (opening+20 year), for existing and future conditions for up to three (3) design alternatives. Results of this analysis must be incorporated Page 10 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 into the schematic design. The Engineer shall develop and submit to TxDOT a traffic and operational analysis report. summarizing all analysis performed. If microsimulation is used, the Engineer shall develop and calibrate'an existing condition traffic model. The calibration memo must be included in the traffic analysis report. The analysis must be performed using the latest versions of TxDOT-approved software (e.g., HCS, Synchro, VISSIM, CORSIM, SIDRA). K. Safety Analysis The Engineer shall review and analyze historical crash data for latest 5 full calendar years (i.e., January 1 to December 31, inclusive) with respect to crash characteristics such as severity, crash types, frequency, rates, pattems, clusters, and their relationship to crash contributing factors. The purpose of the historical crash analyses is to determine safety performance of the existing conditions to understand any safety issues within the study area. ,Predictive; or quantitative safety analysis.,- involves -using -HSM-based methods that use safety performance functions (SPFs) and crash modification factors (CMFs) to estimate anticipated change in crashes from existing condition to the proposed design. The predictive safety analysis must be done for no -build and build conditions for design year. The purpose of the predictive safety analysis is to compare the safety performance of the no -build and build (Preferred Alternative) alternatives to. help determine the preferred alternative and to determine the countermeasures, if necessary, to improve safety. Bicycle and Pedestrian Accommodations The Engineer shall comply with the United States Department of Transportation Policy Statement on Bicycle and Pedestrian Accommodation Regulations and Recommendations. The inclusion of bicycle and pedestrian facilities must be evaluated when the project is scoped. Public input when applicable, as well as local city and metropolitan planning organization for bicycle and pedestrian plans must be considered in this evaluation. L. Interstate Access Justification (OMITTED) M. Toll -Managed, Express, High Occupancy Vehicle, Managed Lanes, Other Special -Use Lanes, and Transit Elements (OMITTED) N. Project Implementation Plan (OMITTED) 110.3. Conceptual Design Schematics. The Engineer shall develop conceptual design schematics in MicroStation format to evaluate various methods of handling traffic while providing access in key areas. The Engineer shall develop a single recommended design alternative that optimizes traffic flow and access. Three (3) conceptual alternatives will be developed for interchange at SH 21 and SH 47 and two (2) additional alternate intersection options at each of the intersection of Luza Ln and SH 21, 5th Street and SH 47, Goodson Bend Road and SH 47 or another alternative approved by County/State. The conceptual schematics are to be plan view only. Profile work must be done only to the extent necessary to lay out the proper horizontal geometry. The schematics must contain the following design elements: A. Mainlane roadway alignment B. Pavement edges, face of curbs, and shoulder lines of mainlanes, intersections, interchanges, and connecting highways or streets C. Typical sections of existing and proposed roadways D. .Anticipated structure locations (including wildlife crossings and fencing structures) E. Anticipated retaining wall and sound wall locations F. Anticipated conveyance of major drainage elements Page 11 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 G. Preliminary ROW and easement requirements and control -of -access locations H. Diredtion of traffic flow and the number of lanes on all roadways I. Existing and projected traffic volumes J. Existing utilities K. Waters of the United States (WOTUS) 110.4. Geometric Design Schematics. The Engineer shall develop geometric design schematics based on the conceptual schematics after the basic layout, lane arrangement, and anticipated ROW and easement impacts depicted on the conceptual schematics are approved. The Engineer shall use Bentley OpenRoads tools in performing this task. The geometric design schematics must include both a plan view and profile view. A. The geometric schematic plan view must contain the following design elements: Bentley OpenRoads calculated roadway alignments for mainlanes, general purpose lanes, ramps, direct connectors, bridges, frontage roads and cross streets at major intersections and grade separations Horizontal curve data shown in tabular format Pavement edges, curb lines, and sidewalks for all roadway improvements Typical sections of existing and proposed roadways Proposed bridge structures, including bridge deck, abutment, bent, and rail locations Proposed retaining walls and sound walls Proposed cross -drainage structures with outfall flow arrows and significant drainage features or waterways identified Existing utilities and proposed utilities Existing property lines and respective property ownership information Existing ROW and easements Proposed ROW and easements adequate for preparation of ROW maps Waters of the US (WOTUS) Control -of -access limits Existing and projected traffic volumes Location and text of the existing and proposed guide signs and the preliminary locations for changeable message signs Lane lines, shoulder lines, and direction of traffic flow arrows indicating the number of lanes on all roadways B. The geometric schematic profile view must contain the following design elements: Calculated profile grade and vertical curve data including X' values for all curves and sight distance values for crest vertical curves on the mainlanes Existing ground line profiles along the mainlanes Grade separations and overpasses including preliminary abutment and bent locations, girder type, and span lengths Page 12 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 Calculated vertical clearances at grade separations and overpasses Anticipated cross -drainage structures with approximate inlet and outfall elevations Proposed ditch grading (special grading), if it does not follow the typical section. Approximate locations of existing and proposed major utility crossings The calculated profile grade for frontage roads, connectors, ramps, and cross streets will be shown on separate Supplemental Profile rolls 110.5. Cross -Sections. The Engineer shall use a Bentley 3D OpenRoads model to generate preliminary cross -sections at 50 feet intervals (unless otherwise directed by the County/State) and at culvert locations in conjunction with the geometric schematic. The Engineer shall determine earthwork volumes for use in the cost estimate. The Engineer shall prepare 11 inch x17 inch or roll plots of the cross -sections. 110.6. Retaining Walls. The Engineer shall prepare preliminary retaining wall concepts to be shown on schematics, typical sections, and cross sections. A. The Engineer shall determine if any additional walls are required and verify the need for and length of the retaining wall as shown on the ultimate schematic. B. The Engineer shall compute and tabulate retaining wall quantities for preliminary design milestone plans submittal. 110.7. Renderings and Traffic Simulation. The Engineer shall develop renderings, three-dimensional (31)) models, illustrations, and animations as a means of expression and understanding for what the owner of a project envisions and what the public perceives. In support of the public outreach effort, the State will choose reasonable build alternatives, which the Engineer shall carry forward into creating one rendering -and one traffic animation for each of the various alternatives. The Engineer shall create a 3D model for the reasonable build alternatives from: horizontal and vertical alignments, existing and proposed DTMs,. proposed typical sections, traffic counts, and ground photography. When requested by the State, the Engineer shall use aerial video footage captured by unmanned aircraft systems (UAS). The use of UAS is regulated by the Federal Aviation Administration (FAA). The Remote Pilot in Command (RPIC) must possess a current FAA Remote Pilot Certificate (14 CFR Part 107) and be sufficiently trained, capable, and competent to operate the type of system in the environment in which it is to be operated. The RPIC must be responsible for the safe conduct of the UAS flight. Visual Observers as required must be familiar with UAS operations and in positive two-way communication with the RPIC. Additionally, operators must comply with the general safety protocols established in the TxDOT Flight Operations Manual. The animations and renderings must give the public and stakeholders a clear awareness and appreciation for the reduction of traffic congestion and how traffic is to flow into and out of the project area. 110.8. Preliminary Construction Sequence. The Engineer shall prepare preliminary construction sequence layouts in conjunction with the geometric design schematic depicting the phasing and traffic detours anticipated to safely convey traffic. The layouts must demonstrate that adequate horizontal and vertical alignments are maintained, sufficient lane widths and shoulder widths or barrier offsets are feasible, and construction zones are adequate for constructability of all proposed features. Proposed construction detours must ensure that adequate superelevation is provided. The layouts must indicate how existing pedestrian and bicycle facilities are accommodated for each phase. Page 13 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 110.9. Preliminary Cost Estimate. The Engineer shall prepare a preliminary cost estimate for the 30%, 60%, 90%, and 100% milestones of the project, including the costs of construction, required ROW and associated improvements, and eligible utility adjustments. Current State unit bid prices must be used in preparation of the estimate. 110.10. Engineering Summary Report. The Engineer shall prepare an engineering summary report to summarize the design criteria, traffic analysis, preliminary cost estimate and basis of estimate, construction sequence description, and utility conflict issues. 110.11. Support or Attendance at Value Engineering Study. If requested by-the-County/State in. a work authorization; the Engineer shall provide documents and drawings to the County/State to support the value engineering study. If requested by the State in a work authorization, the Engineer shall provide the number and type of personnel requested by the County/State to attend the value engineering study. 110.12. Agency Coordination and Public Involvement. A. The Engineer shall assist the County/State in conducting meetings with property owners, stakeholders, and various agencies to discuss and review the schematic design. The Engineer shall document and respond to issues related to the schematic design. B. The Engineer shall prepare a Notice and Opportunity to Comment as needed and assist in conducting public meetings and public hearing during the project development process. The Engineer shall prepare schematic exhibits, constraints maps, and other necessary exhibits, and assist the State with all presentations. C. The Engineer shall coordinate, schedule, reserve, and pay for all meeting locations and facilities. D. For all public involvement activities, the Engineer shall prepare the adjacent property owner list; mail out and pay for notices; draft letters to public officials; prepare, publish and pay for notices to .major and. local. newspaper; .hire court reporter and. law. enforcement for public meetings and hearing; and provide audio and visual rental equipment and changeable message boards. E. The Engineer shall attend pre -meetings at the County and local TxDOT district in preparation for every meeting and hearing, as directed by the County/State. F. The Engineer shall compile public comments received and responses to comments and prepare the required documentation for all public involvement activities. The Engineer shall comply with the environmental compliance toolkits related to public involvement. 110.13. Schematic Design Project Deliverables. In conjunction with the performance of the services included under Function Code 110 of this attachment, the Engineer shall provide the following draft and final documents and associated electronic files as applicable A. Draft and final copies of the engineering summary report B. Draft and final copies of the traffic and operational analysis report and safety analysis report for non-interstates C. Draft copies of the preliminary drainage study D. Draft and final copies of the geometric schematic layouts on rolls, as requested by the State E. 30%, 60%, 95%, and final copies of the conceptual design schematics roll plots Page 14 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 F. 30%, 60%, 95%, and final copies of the geometric schematic layouts (1 inch = 100 feet) G. 30%, 60%, 95%, and final copies of the design schematic profiles 'rolls H. 30%, 60%, 96%, and final copies of the preliminary cross -sections in a roll plot format or 11 inch x17 inch format, as requested by the County/State I. Electronic 3D model copy of the preliminary cross -sections created using OpenRoads tools J. Six final copies of the preliminary drainage study K. Electronic submittal of the hydrologic and hydraulic model digital files from the drainage study L. Copies of the preliminary construction sequence layouts in a roll plot or 11 inch x 17 inch format, as requested by the County/State M. • Copies of the preliminary construction sequence typical -sections in 11 inch x17 inch format N. Electronic copy of the 3D rendering and traffic simulation for the reasonable build alternatives O. Electronic files shall be furnished to the State on a USB flash drive P. Traffic data schematics , Q. Traffic projections methodology memo R. Average daily corridor traffic projections report S. Risk management plan T. Participation in CER U. Line schematics with traffic data shown V. Documentation of public involvement activities W. Utility plan — electronic file in latest version of MicroStation fully compatible with OpenRoads civil design system X. Design exception and design waiver documents Y: Hard -copy- of a draft hydraulic report for review and comment Z. Culvert hydraulic data sheets and preliminary culvert layouts AA. Drainage report — one hard copy of final drainage report, one electronic copy of the entire drainage report in PDF format, and computer files of hydrologic and hydraulic modeling with appropriate labeling of location, CSJ, and submittal date BB. Preliminary Retaining wall layouts CC. Cost estimates for 30%, 60%, 95%, and final submittals DD. KMZ or KML file of conceptual design schematic created from applicable DGN files for reviewing in Google Earth EE. Final schematic 3D model created using OpenRoads software FF. Draft and final copies of traffic analysis report FUNCTION CODE 120 (120) — SOCIAUECON/ENV STUDIES SOCIAL, ECONOMIC, AND ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT 120.1. Environmental Documentation Standards. Page 15 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 Each environmental service provided by the Engineer must have a deliverable. Deliverables must summarize the methods used for the environmental services and the results achieved. The summary of results must be sufficiently detailed to provide satisfactory basis for thorough review by the State, FHWA, and (where applicable) other agencies with regulatory oversight. All deliverables must meet regulatory requirements for legal sufficiency and adhere to the requirements for reports enumerated in the State's National Environmental Policy Act of 1969 (NEPA) Memorandum of Understanding (MOU). A. Quality Assurance/Quality Control Review For each deliverable, the Engineer shall perform quality assurance quality control (QA/QC) reviews of environmental documents and on all supporting environmental documentation to determine whether documents conform with: 1.- - Current Environmental, -Compliance Toolkit guidance, documentation requirements, and templates published by TxDOT's Environmental Affairs Division (ENV) and in effect as of the date of receipt of the documents or documentation to be reviewed; 2. Current state and federal laws, regulations, policies, guidance, agreements, and memoranda of understanding between the State and other state or federal agencies; and 3. Guidelines contained in Improving the Quality of Environmental Documents, A Report of the Joint AASHTO/ACEC Committee in Cooperation with the Federal Highway Administration (May 2006) for: a. Readability, and b. Use of evidence and data in documents to support conclusions. Upon request by the County/State, the Engineer shall provide documentation that the QA/QC reviews were performed by qualified staff. B. The Engineer shall maintain the project environmental record in TxDOT's Environmental Compliance Oversight System (ECOS), including project review, completing the work development plan screens, uploading documents, and completing activities as assigned by the District. C. Deliverables must contain all data acquired during the environmental service and be written to be understood by the public in accordance with the TxDOT's Environmental Toolkit guidance, documentation standards, and current guidelines, policies, and procedures. D. Electronic versions of each deliverable must be written'in software that is fully compatible with the software currently used by the County/State and provided in the native format of the document for future use by the County/State. The Engineer shall supplement all hard copy deliverables with electronic copies in searchable Adobe Acrobat (.pdf) format unless another format is specified. Each deliverable must be a single, searchable .pdf file that mirrors the layout and appearance of the physical deliverable. The Engineer shall deliver the electronic files on USB flash drive in both the document's native format and the PDF format. E. When the environmental service is to apply for a permit (e.g., United States Coast Guard (USCG) permit or USACE permit), the Engineer shall provide the permit and all supporting documentation to the State as the deliverable. F. Submission of Deliverables 1. Deliverables must consist of documentation to support a categorical exclusion (CE) determination, or the. preparation of an Environmental Assessment (EA) or an Environmental Impact Statement (EIS), as applicable. Technical reports and documentation must be prepared to support the applicable environmental classification (e.g. CE, EA, or EIS). Additionally, an Open -Ended (d) list Categorical Exclusion Page 16 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 Classification Request Form must be prepared to classify the project as an Open Ended (d) list CE, if needed. 2. All deliverables must comply with all applicable state and federal environmental laws, regulations, procedures, and TxDOT's Environmental Compliance Toolkits, documentation requirements, and templates. 3. On the cover page of any environmental documentation, the Engineer shall insert the following language in a way that is conspicuous to the reader or include it in a CE project record: "The environmental review, consultation, and other actions required by applicable Federal environmental laws for this project are being, or have been, carried -out by TxDOT pursuant to 23 U.S.C. 327 and a Memorandum of Understanding dated December 9, 2019, and executed by FHWA and TxDOT." G. The County/State's will provide the County/State's and other agency comments on draft deliverables to the Engineer. The Engineer shall revise the deliverable: 1. To include any County/State commitments, findings, agreements, or determinations (e.g., wetlands, endangered species consultation, Section 106, or Section 4(f)), required for the transportation activity as specified by the County/State; 2. To incorporate the results of public involvement and agency coordination; 3. To reflect mitigation measures resulting from comments received or changes in the transportation activity; and 4. To include with the revised document a comment response form (matrix) in the format provided by the County/State. H. The Engineer shall provide photographs and graphics that clearly depict details relevant to an evaluation of the project area. Comparable quality electronic photograph presentations must be at least 1200 x 1600 pixel resolution. The State can request images/graphics be provided in another format or quality. 120.2. Environmental Assessment (EA) Content and Format. (OMITTED) 120.3. Environmental Impact Statement (EIS) Content and Format. (OMITTED) 120.4. ' Environmental Re-evaluation Form. (OMITTED) 120.5. Environmental Technical Analyses and Documentation. A. Definition of technical analyses and documentation for environmental services. In general, technical analyses and documentation for environmental services might include a report, checklist, form, or analysis detailing resource -specific studies identified during the process of gathering data to make an environmental decision. The County/State may determine what technical reports and documentation are necessary for any given project. The Engineer shall prepare all technical reports and documentation for the State with sufficient detail and clarity to support environmental determinations. All technical reports must be compliant with TxDOT's Environmental Compliance Toolkits, documentation requirements, and templates. The environmental document must reference the technical reports. Environmental technical reports and documentation must include appropriate NEPA or federal regulatory language in addition to the purpose and methodology used in delivering the service. Page 17 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 Technical reports and forms must use templates and documentation standards as applicable and include sufficient information to determine the significance of impacts. B. Minimum Deliverables: 1. Draft technical analyses and documentation 2. Final technical analyses documentation C. The exact environmental technical analyses and documentation must be determined at the work authorization level, but can include: 1. Section 4(f) Evaluations The Engineer shall provide Section 4(f) Evaluations. The Section 4(f) Evaluation must conform to the appropriate TxDOT Section 4(f) checklist for exceptions, de minimus, and programmatic evaluations. For individual Section 4(f) Evaluations, the format and outline must be approved by the State beforehand. All Section 4(f) Evaluations must meet the requirements set forth in TxDOT's Environmental Compliance Toolkits. The 4(f) Section of the environmental document states the reason a Section 4(f) evaluation is being completed. The 4(f) Section of the environmental document discusses the presence of all Section 4(f) properties located in the project area. 2. Section 6(f) Evaluation The Engineer shall determine if Land and Water Conservation Fund Act funds were used for the Section 4(0 property in accordance with the regulatory requirements and TPWD guidelines and document. 3. Environmental Public Involvement (23 CFR §771.111) The Engineer shall provide public involvement activities, which might include: a. Developing a plan for public involvement activities, public involvement plan. The plan must specify all activities to be performed and alternatives to be discussed during public involvement activities. Public involvement activities must be carried out in compliance with Attachment A, Article 38, sections J and K of the contract. The plan must also discuss outreach strategies for both the general public and targeted strategies for environmental justice and limited English proficiency populations b. Compiling, maintaining, and updating a mailing list of people, agencies, and organizations interested in the transportation activity c. Making all arrangements for public meetings and hearings, including the site of the meetings, mailing and publishing notices, preparation of exhibits, provision for taping or transcription of proceedings, security, and any other arrangements as directed by the State. The Engineer shall not hold public meetings or hearings in the absence of State personnel d. Submitting all legal notices to the County/State for review no less than six weeks prior to publication I e. Arranging a meeting with the State to review all exhibits and other materials to be used prior to public meetings or hearings f. Obtaining the County/State's approval for all legal notices, exhibits, and other materials g. Providing personnel to staff meetings and hearings; including, people to perform registration, make presentations, and answer questions. Staffing levels of personnel to be provided must be identified in the work authorization h. Developing and submitting to the County/State a meeting or hearing documentation packet Page 18 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 1. Developing and sending acknowledgement or response letters to commenters at public meetings or hearings. The Engineer shall not distribute acknowledgement or response letters without prior approval by the County/State j. Developing, publishing, and distributing a newsletter on the transportation activity, including compiling and maintaining a mailing list. The Engineer shall not distribute the newsletter without prior approval by the County/State k. Submitting to the State a request for development and maintenance of a website to disseminate information on the transportation activity and to gather comments from the public. I. Providing materials and information regarding the transportation activity to the State to be posted on the State -developed website. m. Ensuring the website conforms to state law, Texas Department of Information Resources requirements, TxDOT policies and procedures, and TxDOT Brand Guidelines. 4. Community Impacts Analysis The Engineer shall provide community impact analyses. Community impacts includes environmental justice, limited English proficiency, and other issues as addressed in TxDOT environmental guidance. The Engineer shall perform community impact assessments including environmental justice analysis in accordance with Attachment A, Article 38, Sections J and K of the contract. Community impact analyses might include: a. Community Impacts Assessment Technical Report Form; or b. Community Technical Report. The report must follow guidance provided in TxDOT's Community Impacts Assessment Toolkit. The assessment may include: (1) Identification of environmental justice communities within the study area; (2) A community profile; (3) A displacement analysis; (4) . . An access. and travel pattern analysis; (5) A community cohesion analysis; (6) Determination if the project would have disproportionately high and adverse impacts on environmental justice communities. All impacts identified in the Community Impact Assessment and other relevant studies (i.e. noise analysis) must be considered to determine if the impacts disproportionately affect environmental justice communities; (7) Identification of possible mitigation measures to avoid or minimize any adverse impacts to the environmental justice population within the project area; (8) Summary of public involvement process including methods used to accommodate persons with limited English proficiency; and (9) Identification of possible mitigation measures including those to avoid and minimize any adverse impacts to the environmental justice population within the project area. Page 19 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 5. Induced Growth Impact Analysis and Cumulative Impacts Analysis (OMITTED) 6. Air Quality Studies The Engineer shall prepare all required technical reports and the air quality section -of all environmental documents in accordance with the current version of the TxDOT Environmental Handbook for Air Quality and Air Quality Toolkit. The State may determine what technical reports and documentation are required for any given project. The required technical reports and documentation might include: a. Applicable disclosure statements in the environmental document as prescribed in the TxDOT Guidance for Preparing Air Quality Statements, b. Response to public comments received on air quality issues. 7. Noise Analysis Technical Reporting The Engineer shall prepare all necessary noise analyses and technical reporting. a. Noise Analysis Technical Reporting Requirements. At the work authorization level, the noise analysis technical reporting might include: (1) Computer modeling of existing and predicted noise levels; (2) Field measurements of existing noise levels and validation of existing model; (3) Determining predicted noise impact contours for undeveloped property; (4) Barrier analysis for impacted receivers. b. Noise Analysis General Requirements. (1) The Engineer shall use TxDOT's .DGN file coordinate system for all traffic noise modeling, so that all design files and traffic noise modeling software coordinate systems are the same. (2) The Engineer shall provide TxDOT with all .DXF files used for the traffic noise model. (3) The Engineer shall review all proposed noise barrier locations as part of the traffic noise modeling process. (4) The Engineer shall not begin identification of noise sensitive land uses unless TxDOT's Environmental Affairs Division's Historical Studies Branch (ENV -Historical Studies) has approved a Project Coordination Request (PCR). 8. Water Resources Analysis and Documentation The Engineer shall provide environmental documentation, conduct field surveys, and provide analysis of water resources for compliance with state and federal regulations as described in the Environmental Guide: Volume 2 Activity Instructions, http://ftp.dot.state.tx.us/pub/txdot-info/env/toolkit/060-06-aui.pdf, and the associated forms, templates, and guidance found in the Water Resources section of the Natural Resources Toolkit, https://www.txdot.gov/inside-txdottdivision/environmental/compliance-toolkits/natural-resources.htmi. The applicable water resource studies must be determined at the work authorization level. In the case that field surveys are required, then the Engineer shall contact TxDOT's Environmental Affairs Division's Natural Resource Management Section (ENV-NRM) for clearance prior to starting fieldwork. ENV-NRM will verify that approved methods and appropriately permitted and experienced staff will be used. At the request of the State, the Engineer shall provide the following water analysis: a. Surface Water Analysis Form, including analysis of: (1) Section 404 of the Clean Water Act Page 20 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 (2) Section 303(d) of the Clean Water Act (3) General Bridge Act/Section 9 of the Rivers and Harbors Act (4) Section 10 of the Rivers and Harbors Act (5) Section 401 of the Clean Water Act (6) Executive Order 11990, Protection of Wetlands b. TCEQ Edwards Aquifer Rules Analysis, including: (OMITTED) c. International Boundary Water Commission (IBWC) approval (OMITTED) d. Coastal Barrier Resources Act (CBRA) analysis (OMITTED) e. National Wild and Scenic Rivers Act (NWSRA) analysis (OMITTED) f. Texas Coastal Management Program (TCMP) analysis (OMITTED) g. WOTUS Delineation report prepared in accordance with ENV's Documentation Standard for Waters of the U.S. Delineation Report using ENV's Template: Waters of the U.S. Delineation Report including all supporting forms and exhibits h. Section 404/10 Impacts Table prepared in accordance with TxDOT ENV's Section 404110 Impacts Table and Instructions — Preparing a Section 404110 Impacts Table i. Section 404/10/9 Permitting Package, including: (1) USACE PCN Permitting Application prepared in accordance with TxDOT ENV's Documentation Standard for PCN (2) 401 Certification j. For all WOTUS surveys, the Engineer shall: (1) Provide the results of the land survey in electronic DGN file format to be incorporated into the schematic and plans. GIS and KMZ files of the land survey must also be provided. (2) . • • Determine the acres -of permanent and temporary impacts and linear feet of impacts at each WOTUS and provide figures of the WOTUS and associated impacts overlaying the schematic and plan sheets. 9. Biological/Natural Resources Management Analysis and Documentation The Engineer shall provide environmental documentation, conduct field surveys, and provide analysis of biological natural resources for compliance with state and federal regulations as described in the•TxDOT Environmental Guide: Volume 2 Activity Instructions, http://ftp.dot.state.tK.us/pub/txdot-info/env/toolkit/060-06- ui. df and the associated forms, templates, and guidance found in the Natural Resources Toolkit, https://www.b(dot.gov/inside-txdot/division/environmental/compliance-toolkits/natural-resources.htmi. The applicable natural resource studies must be determined at the work authorization level. In the case that field surveys are required, then the Engineer must contact ENV-NRM for clearance prior to starting work. ENV-NRM will verify that approved methods and appropriately permitted and experienced staff will be used. At the request of the State, the Engineer shall provide the following biological/natural resource analysis: a. Species Analysis Form, including: (1) Species Analysis Spreadsheet, which can include a habitat analysis for the entire project area, field surveys for protected species, and presence/absence surveys. (2) Tier 1 Site Assessment, which can include early coordination or administrative coordination with TPWD. Page 21 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 (3) Bald and Golden Eagle Protection Act (BGEPA) analysis and coordination assistance. b. Farmland Protection Policy Act (FPPA) analysis c. Marine Mammal Protection Act (MPPA) analysis (OMITTED) d. Essential fish habitat (EFH) analysis (OMITTED) e. Preparation of USFWS/National Marine Fisheries Service (NMFS) species consultation, including section 7 informal consultation for USFWS/NMFS f. For all projects within a USFWS Designated Karst Zone or Critical Habitat: (OMITTED) 10. Initial Site Assessment (ISA) with Hazardous Materials Project Impact Evaluation Report The Engineer shall provide an ISA with Hazardous Materials Project Impact Evaluation Report for the limits of the proposed project in accordance with Statement of Work for Hazardous Materials Processes related to NEPA in the TxDOT Hazardous Materials Management Toolkit (http://www.txdot.aov/inside- txdot/division/environmental/compliance-toolkits/haz-mat. html). 11. Archeological Documentation Services The Engineer shall provide archeological studies and documentation. All archeological studies must be sufficient to satisfy the current TxDOT Archeological Sites and Cemeteries Toolkit. An archeological background study must be performed prior to field work. If the Engineer was provided with a background study by the State, a new background study is not required. The Engineer shall provide archeological resource identification, evaluation, and documentation services. In compliance with TxDOT's Environmental Compliance Toolkits, the Engineer shall provide the following archeological services/deliverables: a. Archeological background study b. Archeological reconnaissance survey (OMITTED) c. Archeological intensive survey An archeological survey (reconnaissance or intensive) must be sufficient to satisfy state and federal regulations. The applicable archeological survey must be determined at the work authorization level. The Engineer shall contact TxDOT's Environmental Affairs Division's Archeological Studies Branch (ENV -ARCH) for approval prior to starting field and survey work. ENV -ARCH will verify that approved methods and appropriately permitted and experienced staff will be used. 12. Historic Resource Identification, Evaluation, and Documentation Services The Engineer shall provide historic resource identification, evaluation, and documentation services. In compliance with TxDOT's Environmental Compliance Toolkits, the Engineer shall provide the following historic resource services/deliverables: a. Historic Resources PCR, b. Historic Resources Research Design, and c. Historic Resource Survey Report, including windshield, reconnaissance, or intensive level documentation. All services, except the historic resource PCR, must have prior approval by TxDOT's Environmental Affairs Division's Historical Studies Branch (ENV-HIST) to be performed. The historic resource PCR must be accepted by ENV-HIST prior to survey field work. Page 22 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 13. Floodplain Impacts The Engineer shall determine whether the transportation activity has the potential to affect floodplains. The Engineer shall document Trinity River Corridor Development Certificate Regulatory Zone requirements (Dallas and Fort Worth Districts), and IBWC requirements (transportation activity within the floodplain of the Rio Grande) if the project is within the area covered by these regulations. Studies for floodplain impacts must fulfill the requirements of Executive Order 11988 and 23 CFR 650, Subpart A. Documentation must: a. Briefly describe the watershed characteristics of the study area in terms of land uses and changes in land use that may affect stream discharge. b. Briefly describe the streams in the study area, including evidence of stream migration, down cutting, or aggradations. c. Identify the presence and nature (e.g., zone A, zone AE, zone AE with floodway) of any FEMA mapped floodplains; including the panel number. d. Indicate the existence of any significant development associated with the mapped area and identify the jurisdiction responsible for the floodplain. e. Identify the locations where an alternative might encroach on the base (100-year) floodplain (encroachments), where an alternative might support incompatible floodplain development, and the potential impacts of encroachments and floodplain development. This identification must be included in the text and on a map. f. Include a list of all jurisdictions having control over floodplains for each alternative. g. Where an encroachment or support of incompatible floodplain development results in impacts, provide more detailed information on the location, impacts, and appropriate mitigation measures. In addition, if any alternative (1) results in a floodplain encroachment or supports incompatible floodplain development having significant impacts, or (2) requires a commitment to a particular structure size or type, the report must include an evaluation and discussion of practicable alternatives to the structure or to the significant encroachment. The report must include exhibits that display the alternatives, the base floodplains and, where applicable, the regulatory floodplains. h. For each alternative encroaching on a designated or regulatory floodplain, provide a preliminary indication of whether the encroachment is consistent with or requires a revision to the regulatory floodplain. If the preferred alternative encroaches on a regulatory floodplain, the report must discuss the consistency of the action with the regulatory floodplain. In addition, the report must document coordination with FEMA and local or state agencies with jurisdiction indicating that a revision is acceptable or that a revision is not required. 1. If the preferred alternative includes a floodplain encroachment having significant impacts, the report must include a finding that it is the only practicable alternative as required by 23 CFR 650, Subpart A. The finding must refer to Executive Order 11988 and 23 CFR 650, Subpart A. In such cases the report must document compliance with the Executive Order 11988 requirements and must be supported by the following information: (1) The reasons why the proposed action must be located in the floodplain; (2) The alternatives considered and why they were not practicable; and (3) A statement indicating whether the action conforms to applicable state or local floodplain protection standards Page 23 of 49 Exhibit A 14. Stormwater Permits (Section,402 of the Clean Water Act) The Engineer shall: Contract ID No. CIP 23-600 Project 2 SH 47 a. describe the need to use the TPDES General Permit, TX 150000. The text must describe how the project will comply with the terms of the TPDES, including the Stormwater Pollution Prevention Plan; and b. describe the need for Municipal Separate Storm Sewer System (MS4) notification. List MS4 participating municipalities. FUNCTION CODE 130 (130) — RIGHT-OF-WAY DATA 130.1 General Requirements A. Traffic Control The Engineer's Surveyor shall control traffic in and near surveying operations adequatelyto comply with provisions of the latest edition of the Texas Manual on Uniform Traffic Control Devices — Part VI which can be found on the State's internet site. In the event field crew personnel must divert traffic or close traveled lanes, a Traffic Control Plan based upon principles outlined in the latest edition of the Texas Manual on Uniform Traffic Control Devices — Part VI shall be prepared by the Engineer's Surveyor and approved by the State prior to commencement of field work. A copy of the approved plan shall be in the possession of field crew personnel on the job site at all times and shallbe made available to the State's personnel for inspection upon request. B. Underground Excavation The Engineer's Surveyor shall contact the "Texas Excavation Safety System, Inc." (DIGTESS), or call telephone number 811, to mark underground utilities prior to diggingthe holes for monuments, as necessary. The Engineer's Surveyor shall maintain documentation of all notification calls. The Engineer's Surveyor shall comply with the States excavation laws as they appear in the Texas Administrative Code JAC). C. Preventative Measures to Prevent the Spread of Oak Wilt Contamination The Engineer's Surveyor shall take the following preventive measures while cutting, pruning, or removing oak trees in counties which have confirmed cases of Oak Wilt or atthe direction of the State: 1. When possible, employ alternative methods instead of pruning or cutting oak trees. 2. When possible, perform necessary pruning and cutting of healthy trees during the winter months of January and February when Sap Beetles are least active. Also, if possible, avoid pruning or cutting during Spring months when Sap Beetles are mostactive. 3. Treat wounds with pruning paint in Oak Wilt infected counties to discourage insects, especially during warm weather. 4. Sterilize all pruning tools between each tree with either Lysol TM spray or a 70 percentrubbing alcohol solution. The use of chlorine bleach solutions to sterilize pruning toolsis discouraged due to premature oxidation or rusting of steel parts. 5. Destroy the tree cuttings by burning or burying the wood, or dispose of the wood Page 24 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 inanother approved method. D. Additional Requirements 1. Adherence to schedule If at any time during the Contract Period the Engineer's Surveyor determines that it isunable to meet a scheduled submission date, the Engineer's Surveyor shall notify the State in writing immediately. This notification shall consist of an explanation as to the reason(s) for the delay and a revised submission schedule, which shall to the extent possible, incorporate a plan to recover days lost as a result of subject delay. If at any time during the Contract Period the Engineer's Surveyor encounters unforeseen circumstances which may materially affect the scope, complexity or character of the work authorized by the State, the Engineer's Surveyor shall notify theState in writing immediately with a complete description of the circumstances encountered. 2. Transmittal All documents submitted to the State shall be accompanied by a letter of transmittal which shall include, but need not be limited to, the highway number, project limits, county, CSJ, contract number, work authorization number and an inventory of attachments. 3. Right -of -entry It shall be the responsibility of the Engineer's Surveyor to secure permission to enter private property for purposes of survey. It is the stated policy of the State to make every effort to maintain positive relations with the general public. In. pursuance of thatpolicy, the Engineer's Surveyor shall not commit acts which will result in damages to private property and the Engineer's Surveyor shall make every effort to comply with the wishes and address the concerns of private property owners. E. Compensation 1. Payment requests shall include the Engineer's Surveyor's invoice. 2. Progress Report The Engineer's Surveyor shall submit a monthly progress report electronically by the5th of each month following the month through which status is being reported. Progress and percent complete shall be according to the task as included in thescope. With each payment request, the Engineer's Surveyor shall submit the corresponding project progress report which shall, as a minimum, include the percentage of total work complete as of the date of the payment request and a description of current workactivity. The percentage of total work complete shall not be based simply on the percentage of funds expended, but shall be based on the best judgment of the Engineer's Surveyor as to the percentage of actual work complete. Page 25 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 130.2 General Standards for Surveying All surveys must meet or exceed all applicable requirements and standards provided by: (1) Professional Land Surveying Practices Act, (2) General Rules of Procedures and. Practices promulgated by the Texas Board of Professional Engineers and Land Surveyors (TBPELS), and (3) TxDOT Survey Manual. The Surveyor shall perform all work in an organized and professional manner. All surveys are subject to the approval of the County/State. The Surveyor shall use the TxDOT ROW Preliminary Procedures for Authority to Proceed Manual and TxDOT Survey Manual as the basis for the format and preparation of all right of way (ROW) documents produced, including ROW maps, written parcel descriptions, parcel plats, and other ROW work products, unless otherwise specified by the County/State. Unless otherwise -directed by the County/State, the Surveyor shall use (1) the North American Datum of 1983 (NAD83), Texas Coordinate System of 1983 (State Plane Coordinates) applicable to thezone or zones in which the work is performed, with values in U.S. survey feet, as the basis for all horizontal coordinates derived and (2) the datum adjustment currently in use by TxDOT. Project or surface coordinates must be calculated by applying a combined adjustment factor (CAF) to State Plane Coordinate values. If provided by the State, the Surveyor shall use a project specific CAF. Elevations must be based on the North American Vertical Datum 88 (NAVD88), unless otherwise specified by the State. All work using the Global Positioning System (GPS), whether primary control surveys or other, must meet or exceed the requirements provided by the TxDOT Survey Manual to the order of accuracy specified in the categories listed below or in a work authorization. Ifthe order of accuracy is not specified in this attachment or in a work authorization, the work must meet or exceed the order of accuracy specified in the publication listed in this paragraph. All conventional horizontal and vertical control surveys must meet or exceed the order of accuracy specified in the TxDOT Survey Manual unless specified otherwise in the contract. All boundary determination surveys, whether for ROW acquisition, ROW re-establishment, or other boundary needs, must meet or -exceed -the accuracy specified -in the Tx -DOT -Survey Manual unless specified otherwise in the contract. The County/State may authorize the Surveyor to use an Unmanned Aircraft System (UAS) to perform services under this contract. The use of UAS is regulated by the Federal Aviation Administration (FAA). All UAS operators must comply with Federal Aviation Administration (FAA) regulations and the TxDOT Unmanned Aircraft System (UAS) Flight Operations and User's Manual. The survey data must be fully compatible with the State's computer system and with programs in use by the State at the time of the submission, without further modification or conversion. The current programs used by TxDOT are: Microsoft Word, Bentley MicroStation, Bentley OpenRoads civil design system, Bentley GEOPAK Survey, Excel, and ESRI ArcGIS. Data collection programs must be compatible with the current import formats allowed by GEOPAK Survey and be attributed with current feature codes. These programs may be replaced at the discretion of the State. Drawing sizes are defined, based on American National Standards Institute (ANSI) standard paper sizes, as follows: A -size means 8.5 inches by 11.0 inches, B-size means 11.0 inches by 17.0 inches, C-size means 17.0 inches by 22.0 inches, and D-size means 22 inches by 34.0 inches. Variations from these software applications or other requirements listed above shall only be allowed if requested in writing by the Surveyor and approved by the County/State. The Surveyor shall perform quality control/quality assurance on all procedures, field surveys, data, and products prior to delivery to the County/State. The County/State may also require the Surveyor to review the Page 26 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 survey work performed by others. If, at any time, during the course of reviewing a submittal of any item it becomes apparent to the State that the submittal• contains a substantial number of errors, omissions, and inconsistencies, the County/State may cease its review and return the submittal to the Surveyor immediately for appropriate corrective action. A submittal returned to the Surveyor for this reason is not a submittal for purposes of the submission schedule. The standards for services that are not boundary -related but that relate to surveying for engineering projects may be determined by the construction specifications, design specifications, or as specified by the County/State: 130.1. Right -Of -Way Surveys (15.1.1). (OMITTED) 130.2. Right -Of -Way Mapping — Traditional ROW Map. (OMITTED) 130.3. State Land Surveying (15.5.1). (OMITTED) 130.4. ROW Hearing Services. (OMITTED) 130.5. Utility Engineering Investigation. Utility engineering investigation includes utility investigations subsurface and above ground prepared in accordance with ASCE/CI Standard 38-02 [(http://www.fhwa.dot.gov/proaramadmin/asce.cfm)] and Utility Quality Levels. A. Utility Quality Levels (QL) Utility Quality Levels are defined in cumulative order (least to greatest) as follows: 1. Quality Level D - Quality level value assigned to a utility segment or utility feature after a review and compilation of data sources such as existing records, oral recollections, locations marked by DIGTESS, and data repositories. 2. Quality Level C - Quality level value assigned to a utility segment or utility feature after surveying aboveground (i.e., visible) utility features and' using professional judgement to correlate the surveyed locations of these features with those from existing utility records. 3. Quality Level B - Designate: Quality level value assigned to a utility segment or subsurface utility feature whose existence and position is based upon appropriate surface geophysical methods combined with professional judgment and whose location is tied to the project survey datum. Horizontal accuracy of Designated Utilities is 18" (including survey tolerances) unless otherwise indicated for a specific segment of the deliverable. Quality Level B incorporates quality levels C and D information. A composite plot is created. 4. Quality Level A — Quality level value assigned to a portion (x, y, and z geometry) of a point of a subsurface utility feature that is directly exposed, measured, and whose location and dimensions are tied to the project survey datum. Other measurable, observable, and judged utility attributes are also recorded (per District Best Practices). The utility location must be tied to the project survey datum with an accuracy of 0.1 feet (30-mm) vertical and to 0.2 feet (60-mm) horizontal. As test holes may be requested up front or during the project, test holes done prior to completion of QL D, C, or B deliverables must be symbolized on the QL B deliverable with a call out indicating test holes number. This is in addition to and not in lieu of the test hole. B. Utility Investigations Methodology Page 27 of 49 Exhibit A The Engineer shall: Contract ID No. CIP 23-600 Project 2 SH 47 Utility Investigation Quality Level D a. Perform records research from all available resources. Sources include: Texas811, Railroad Commission of Texas (Texas RRC), verbal recollection, as -built information from plans, plats, permits and any other applicable information provided by the utility owners or other stakeholders. b. Document utility owners and contact information. c. Create a utility drawing of information gathered. 2. Utility Investigation Quality Level C The Engineer shall: a. In combination with existing Quality Level D information, utilize surveyed above- ground utility features and professional judgement to upgrade Quality Level D information to Quality Level C. For those utilities unable to be upgraded, retain as Quality Level D. b. Overhead utilities information must be gathered and depicted. Sag elevations of lowest utility must be documented at road crossings, per best practices document. c. Storm and sanitary sewer information must be gathered from Level D and upgraded to Level C as possible, unless otherwise directed by the state. d. Mapping of underground vaults may be requested by the state. e. Create composite utility drawing of information gathered. 3. Designate (Quality Level B) Designate means to indicate the horizontal location of underground utilities by the application and interpretation of appropriate non-destructive surface geophysical techniques and reference to established survey control. Designating (Quality Level B) services are inclusive of Quality Levels C and D. The Engineer must: a. As requested by the State, compile "as -built" information from plans, plats and other location data as provided by the utility owners. b. Coordinate with utility owner when utility owner's policy is to designate their own facilities at no cost for preliminary survey purposes. The Engineer shall examine utility owner's work to ensure accuracy and completeness. c. Designate, record, and mark the horizontal location of the existing utility facilities using non-destructive surface geophysical techniques. d. Using both active and passive scans to attempt to locate any additional utilities, including unrecorded and abandoned storm and sanitary sewer facilities, at the direction of the state, may be investigated using additional methods such as rodding that would then classify them as Quality Level B. A non -water based pink paint or pink pin flags must be used on all surface markings of underground utilities. e. Correlate utility owner records with designating data and resolve discrepancies using professional judgment. The Engineer must prepare and deliver to County/State a color -coded composite utility facility plan with utility owner names, quality levels, line sizes and subsurface utility locate (test hole) locations. The Engineer and County/State acknowledge that the line sizes of designated utility facilities detailed on the deliverable will be from the best available records and that Page 28 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 an actual line size is normally determined from a test hole vacuum excavation. A note must be placed on the designate deliverable only that states "lines sizes are from best available records". All above -ground utility feature locations must be included in the deliverable to the State. This information must be provided in the latest version of OpenRoads civil design system used by the State. The Engineer shall deliver the electronic file on USB flash drive, as requested by the County/State. A hard copy is required and must be signed, sealed, and dated by the registered engineer overseeing the utility engineering investigation. When requested by the County/State, the designated utility information must be over laid on the State's design plans. f. Determine and inform the State of the approximate electronic utility depths at critical locations as determined by the State. The limits of this additional information should be determined, prior to -the commencement of work. This depth indication is understood by both the Engineer and the State to be approximate only and is not intended to be used preparing the ROW and construction plans. g. Provide a monthly summary, with weekly updates, of work completed and in process with adequate detail to verify compliance with agreed work schedule. h. Close-out permits as required. Clearly identify all utilities that were discovered from Quality Levels C and D investigation but cannot be depicted in Quality Level B standards. These utilities must have a unique line style and symbology in the designate (Quality Level B) deliverable. j. Comply with all applicable TxDOT policy and procedural manuals. 4. Subsurface Utility Locate (Test Hole) .Service (Quality Level A) Locate is the process used to obtain precise horizontal and vertical position, material type, condition, size, and other data that may be obtainable about the utility facility and its surrounding environment through exposure by non-destructive excavation techniques that ensures the integrity of the utility facility. Subsurface Utility Locate (Test Hole) Services (Quality Level A) are inclusive of Quality Levels B, C, and D. The Engineer must: a. Review requested test hole locations and advise the State in the development of an appropriate locate (test hole) work plan relative to the existing utility infrastructure and proposed highway design elements. b. Coordinate with utility owner inspectors as may be required by law or utility owner policy. c. Place Texas 811 ticket 48 hours prior to excavation. d. Neatly cut and remove existing pavement material, such that the cut does not exceed 0.10 square meters (1.076 square feet) unless unusual circumstances exist. e. Measure and record the following data on an appropriately formatted test hole data sheet that has been sealed and dated by the Engineer: (1) Elevation of top of utility tied to the datum of the furnished plan. (2) Minimum of two benchmarks utilized. Elevations must be within an accuracy of 15mm (.591 inches) of utilized benchmarks. (3) Elevation of existing grade over utility at test hole location. (4) Horizontal location referenced to project coordinate datum. Page 29 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 (5) Outside diameter of pipe or width of duct banks and configuration of non- . encased multi -conduit systems. (6) Utility facility materials. (7) Utility facility condition. (8) Pavement thickness and type. (9) Coating/wrapping information and condition. (10) Unusual circumstances or field conditions. f. Excavate test holes in such a manner as to prevent any damage to wrappings, coatings, cathodic protection, and other protective coverings and features. Water excavation can only be utilized with written approval from the appropriate TxDOT district office. g. Be responsible for any damage to the utility during the locating process. In the event of damage, the Engineer must stop work, notify the appropriate utility facility owner, the State, and appropriate regulatory agencies. The regulatory agencies include: the Railroad Commission of Texas and the Texas Commission on Environmental Quality. The Engineer shall not resume work until the utility facility owner has determined the corrective action to be taken. The Engineer is liable for all costs involved in the repair or replacement of the utility facility. h. Back fill all excavations with appropriate material, compact backfill by appropriate mechanical means, and restore pavement and surface material. The Engineer is. responsible for the integrity of the backfill and surface restoration for a period of three years. I. Furnish and install a permanent above -ground marker (as specified by the State, directly above center line of the utility facility. j. Provide complete restoration of work site and landscape to equal or better condition than before excavation. if a work site and landscape is not appropriately restored, .....the Engineer.shall.return to correct.the condition at no extra charge to the County. k. Plot utility location position information to scale and provide a comprehensive utility plan signed and sealed by the responsible professional engineer. This information must be provided in the latest version of MicroStation and be fully compatible with the OpenRoads civil design system used by the State. The electronic file will be delivered on USB flash drive as requested. When requested by the County/State, the locate information must be over laid on the State's design plans. I. Return plans, profiles, and test hole data sheets to the State. If requested, conduct a review of the findings with the State. m. Close-out permits as required. FUNCTION CODE 145 (145, 164) — MANAGING CONTRACTED/DONATED PE CONTRACT MANAGEMENT AND ADMINISTRATION 145.1. Contract Management and Administration. The Engineer shall: Page 30 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 A. Perform all work in accordance with the State's latest practices, criteria, specifications, policies, procedures, and Environmental Compliance Toolkits. All documents shall be sufficient to satisfy the current Environmental Compliance Toolkits available from the State. B. Act as an agent for the County when specified in a work authorization. C. Produce a complete and acceptable deliverable for each environmental service performed for environmental documentation. D. Incorporate environmental data into identification of alternatives. E. Notify the County/State of its schedule, in advance, for all field activities. F. Notify the State as soon as practical, by phone and in writing, if performance of environmental services discloses the presence or likely presence of significant impacts (in accordance with .40 Code of Federal Regulations (CFR)• 1500-1508}.-Inform the State of the basis for concluding there are significant impacts and the basis for concluding that the impacts might require mitigation. G. Notify the State as soon as practical, by phone and in writing, if performance of environmental services results in identification of impacts or a level of controversy that might elevate the transportation activity's status from a categorical exclusion or environmental assessment. The State will reassess the appropriate level of documentation. FUNCTION CODE 160 (150) — ROADWAY DESIGN DESIGN SURVEYS AND CONSTRUCTION SURVEYS 150.1. Design And Construction Survey. A. Definitions 1. Design Survey (15.2.1) A design survey gathers data in support of transportation systems design. A design survey includes the research, fieldwork, analysis,• computation, -and documentation necessary to provide detailed topographic (3- dimensional) mapping of a project site (e.g. locating the approximate existing ROW, surveying cross -sections or developing data to create cross -sections and digital terrain models, horizontal and vertical location of utilities and improvements, collecting details of bridges and other structures, review of ROW maps, establishing control points). 2. Construction Survey (15.2.2) A construction survey provides data in support of transportation systems construction. A construction survey may include reconnaissance, field work, analysis, computation, and documentation necessary to provide horizontal and vertical positions of specific ground points to establish lines or grades or for the validation of quantities of materials placed or removed. Construction layout and staking is included in this category. B. Technical Requirements for Design and Construction Surveys 1. Design surveys and construction surveys must be performed under the supervision of a RPLS currently registered with the TBPELS. 2. All control must meet the accuracy requirements of the State. The Surveyor shall comply with the standards of accuracy for control traverses provided in the TxDOT Survey Manual or the TSPS Manual of Practice for Land Surveying in the State of Texas, as may be applicable. 3. Short traverse procedures used to determine horizontal and vertical locations must meet the following criteria: Page 31 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 a. Short traverses must begin and end on horizontal and vertical ground control as . described above. b. Required horizontal accuracy (unless otherwise stated): (1) Bridges and other roadway structures: less than 0.1 feet. (2) Utilities and improvements: less than 0.2 feet. (3) Cross -sections and profiles: less than 1 foot. (4) Bore holes: less than 3 feet. c. Required vertical accuracy: (1) Bridges and other roadway structures: less than 0.02 feet. (2) Utilities and improvements: less than 0.1 feet. (3) Cross -sections and profiles: less than 0.2 feet. (4) Bore holes: less than 0.5 feet. C. Data Requirements for Design and Construction Surveys 1. Planimetric DGN files must be fully compatible with the version of the MicroStation graphics program currently used by TxDOT without further modification or conversion. 2. Electronically collected and processed field survey data files must be fully compatible with TxDOT's computer systems without further modification or conversion. All files must incorporate only those feature codes currently being used by TxDOT. 3. Digital terrain models (DTMs) must be fully compatible with the version of the Bentley OpenRoads civil design system currently used by TxDOT without further modification or conversion. All DTM must be fully edited to provide a complete digital terrain model with all necessary break lines. 150.2. Design Survey (15.2.1). A. Tasks to be Completed —Design Surveys. If requested by the County/State, the Surveyor shall perform one or more Design Surveys. Design Survey tasks include the following: 1. Collect data to create cross -sections and DTMs. 2. Locate existing utilities. 3. Locate existing improvements. 4. Provide details of existing bridge structures, including bridge limits, bents, columns, retaining walls, and natural ground elevations. 5. Locate details of existing drainage features including culverts, manholes, retention and detention ponds, flowlines, and associated features. 6. Locate all waters of the United States (WOTUS), including wetlands (established by others). 7. Review existing ROW maps and locate the approximate existing ROW. a. Locate existing ROW The Surveyor shall establish the approximate existing ROW based on found monumentation and existing ROW maps. Page 32 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 8. Verify the condition and usefulness of existing control points including verification of the values. Establish additional control as needed. Tie to other control points in the project vicinity including points established by the National Geodetic Survey (NGS), the Federal Emergency Management Agency (FEMA), and any other local entities as directed by the State. 9. Update existing control information and prepare new survey control data sheets, as directed by the State to be included in the construction plan set as described below: a. The Surveyor shall prepare, sign, seal, and date a survey control index sheet and horizontal and vertical control sheet(s) to be inserted into the plan set. b. The survey control index sheet provides an overview of the primary project control and must include: (1) An unscaled vicinity map showing the general location of the project in relation to nearby towns or other significant cultural features. (2) A scaled project map showing the extents of the project and the location of the primary control points. The map must show street networks, selected street names, control point identification, and significant cultural features necessary to provide a general location of the primary control. (3) A table containing the primary control point values including the point number, northing, easting, elevation, stationing, and stationing offset values. (4) Map annotation including a graphic scale bar, north arrow, and standard TOOT title block. The title block shall contain a section for the district name, county, highway, and CSJ number. The title block shall also contain a section for a Texas registered engineer to sign, seal and date the sheet to include the following statement, "The survey control information has been accepted and incorporated into this PS&E." The required format of the survey control index sheet can be downloaded from the'TxDOT website. (5) In the title block under the heading "Notes", identification of the horizontal and vertical datum. on which the primary control is based with the date of the current adjustment, the surface adjustment factor used, and unit of measure. The Surveyor shall include a note stating that the coordinates are State Plane and a notation specifying either grid or surface adjusted coordinates. c. The Surveyor shall prepare horizontal and vertical control sheets providing detailed information about the construction, location, and monumentation of the primary control, which must include: (1) An unscaled location map for each primary control point showing the location of the monument in relation to physical features located in the vicinity. The location map must include a north arrow, the monument designation, the monument northing, easting, and elevation. (2) Directly below the location map a text description of the monument including size, material, and construction followed by a description of the location of the monument starting with the county and state followed by a description suitable to locate the monument on the ground. (3) Map annotation including a graphic scale bar, north arrow, and a standard TxDOT title block. The title block must contain a section for the district name, county, highway, and CSJ number and contain a section for a Texas registered engineer to sign, seal and date the sheet to include the following statement, "The survey control information has been accepted and Page 33 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 incorporated into this PS&E." The required format of the survey control index sheet can. be downloaded from the TxDOT website. (4) In the title block under the heading "Notes", identification of the horizontal and vertical datum on which the primary control is based with the date of the current adjustment, the surface adjustment factor used, and unit of measure. The Surveyor shall include a note stating that the coordinates are either grid or surface adjusted coordinates. 150.3. Construction Survey (15.2.2). (OMITTED) 150.4. Deliverables for Design and Construction Surveys. The Surveyor shall prepare and submit the deliverables as specified in individual work authorizations for design surveys and construction surveys. The deliverables might be any combination of the following: A. Digital terrain models (DTM) and the triangular irregular network (TIN) files in a format acceptable by the State. B. Maps, plans, or sketches prepared by the Surveyor showing the results of field surveys. C. Computer printouts or other tabulations summarizing the results of field surveys. D. Digital files or media acceptable by the State containing field survey data (ASCII data files). E. Maps, plats, plans, sketches, or other documents acquired from utility companies, private corporations, or other public agencies, the contents of which are relevant to the survey. F. Field survey notes, as electronic and hard copies. G. TxDOT Form 2462 for each primary and secondary control point. This form must be submitted in printed format on letter (i.e., A -size) and submitted electronically in PDF format. H. A digital and hard copy of all computer printouts of horizontal and vertical conventional traverses, GPS analysis and results, and survey control data sheets. I. All GEOPAK flies and OpenRoad files. J. Survey reports in a format requested by the State. 150.5. Mapping (15.3). Mapping includes the geospatial data collection and mapping by means of aerial photogrammetry, terrestrial (close range) photogrammetry, terrestrial UDAR, mobile LIDAR, and other remote sensing technologies. A. Purpose The purpose of mapping is to provide map and related data to support transportation projects including project design and other uses. B. Definitions Aerial Photogrammetry (15.3.1) —Aerial Photogrammetry means the collection and processing of photography acquired from an airborne platform to develop DGN and DTM files. 2. Terrestrial Photogrammetry (15.1.2) — Terrestrial Photogrammetry means the collection and processing of photography acquired at or near ground level to develop DGN and DTM files. 3. Airborne LiDAR (15.3.4) — Airborne LiDAR means laser scanning equipment mounted on a helicopter or other airborne platform to collect data to process for DGN and DTM files. Page 34 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 4. Terrestrial LIDAR (15.3.3) — Terrestrial LIDAR means laser scanning equipment operated from a stationary base on the earth's surface to collect data to process for DGN and DTM files. 5. Mobile LIDAR (15.3.4) — Mobile LiDAR means laser scanning equipment mounted on a moving vehicle operating on the earth's surface to collect data to process for DGN and DTM files. 6. UAS means Unmanned Aircraft Systems (e.g., drones). 7. UAS LiDAR means laser scanning equipment on an unmanned aerial vehicle (e.g., drones) to collect data to process for DGN and DTM files. 150.6. Aerial Mapping Using a Metric Camera and Manned Aircraft. -Aerial mapping using a, metric camera and manned aircraft includes the collection of digital aerial imagery using a calibrated large -format metric aerial camera, performing relative orientation of the imagery through the collection of tie and pass points between adjacent aerial photo frames, performing a least -squares bundled absolute orientation adjustment using ground control points supplemented with airborne GPS and inertial measurement unit (IMU) data, and deriving data from the processed imagery including compilation of planimetric and topographic maps, creation of point cloud digital elevation model (DEM) and digital terrain model (DTM) data, and production of orthophotography. The Surveyor shall provide the services of a certified Photogrammetrist to perform or oversee the tasks under function code 150.6. The Surveyor remains ultimately responsible and shall ensure that the work is performed as required. A. Purpose The purpose of aerial mapping using a metric camera and manned aircraft is to provide map and related data to support transportation projects including project design and other uses. B. Definitions In 150.6, 150.7, and 150.8 the following definitions apply: 1. Photogrammetrist means an American Society for Photogrammetry and Remote Sensing (ASPRS) Certified Photogrammetrist with a current certification. 2. Mapping Scientist means an American Society of Photogrammetry and Remote Sensing (ASPRS) Certified Scientist-UAS with a current certification. 3. Metric Aerial Photograph means a vertical photograph taken from a manned aircraft using a large -format calibrated digital metric aerial mapping camera. 4. Non -Metric aerial photograph means a vertical or oblique photograph taken from a fixed - or rotary -wing unmanned aircraft system (UAS) aircraft using a non -metric small format consumer -grade digital camera. 5. Large -format digital metric camera means a camera using charge -coupled device (CCD) or complementary metal oxide semiconductor (CMOS) technology to capture an image with a minimum final image size of 11500 by 7500 pixels. 6. Analytical triangulation means the process of developing absolute orientation parameters for individual photogrammetric stereo models through the use of image tie and pass points combined with ground control in a fully weighted least -squares bundle adjustment. .Airborne GPS and IMU data may be used to reduce the number of ground control points. 7. Ground control means points established on the ground by the Surveyor and for which the Northing, Easting, and Elevation coordinates have been determined sufficient in Page 35 of 49 Exhibit A r Contract ID No. CIP 23-600 Project 2 SH 47 number and geospatial distribution to allow analytical triangulation and mapping to meet the required project accuracy. Ground control can be targeted using paint or other marker material or can be non -targeted. 8. Airborne GPS/IMU — An airborne GPS receiver on -board the aircraft recording GPS and orientation data to be included in the analytical triangulation with the purpose of reducing the number of ground control points required for a metric aerial mapping task. IMU data to supplement the analytical triangulation is optional and its use is at the discretion of the Certified Photogrammetrist or Mapping Scientist. 9. KML means an uncompressed Google Keyhole Markup Language file, which is a two- or three- dimensional map showing a location on the earth. 10. KMZ means a compressed Google .Keyhole Markup Language file, which is a two- or . three- dimensional- map -showing. -a- location on -the earth: - 11. DEM means digital elevation model, which is a three-dimensional DGN and/or point cloud in ASPRS LAS 1.2 file format containing all features located in the project area including features, both on and above the.ground surface. 12. DTM means digital terrain model, which is a three-dimensional DGN and/or point cloud in ASPRS LAS 1.2 format containing only features located on the ground surface. 13. Field Check means a ground survey validation of the deliverable map product with the purpose of ensuring that the required mapping accuracy has been met. 14. Flight Map means a map depicting the flight line and ground control layout over the project area. 15. Low Altitude Metric Aerial Photography means a metric aerial photography with a nominal ground pixel size of 5 cm or less. 16. DGN means a two or three-dimensional graphics file produced using Bentley MicroStation. The file may contain features and improvements plotted in a horizontal plane along the N and E axes which correspond to the Texas Coordinate System. The file may contain 2D or 3D elements representing topographic, existing, proposed, schematic; arid general layout features. 17. Medium Altitude Photography means aerial photography with a film photo scale of 1:12,000 or a digital image with ground pixel size' of 20 cm. 18. Project Photo Length means the distance over which photographs are required to be taken. C. Procedure for Aerial Mapping Using a Metric Camera and Manned Aircraft Ground Control The positioning and density of ground control is at the discretion of the Photogrammetrist. Ground control is required to be sufficient to meet the accuracy standard required for the final mapping products. Chapter 3 of the TxDOT Survey Manual provides guidance for the location and density of the ground control. The Photogrammetrist must determine the approximate position for ground.control points. The Surveyor shall locate and mark the ground control points in the field using surveying methods. 2. Metric Digital Aerial Photography The Photogrammetrist must acquire metric digital aerial photography using a large format calibrated metric aerial mapping. camera. Unless otherwise stated, the imagery will be low altitude with a maximum nominal ground sampling distance of 5.0 cm. The Photogrammetrist must ensure that all imagery acquisition requirements including all flight parameters are met such that the imagery is suitable for intended use. Page 36 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 3. Analytical Triangulation The Photogrammetrist must process the metric digital aerial photography, ground control, and airborne GPS/IMU data (if collected) to develop an absolute orientation of the imagery suitable for map compilation at the required accuracy. 4. Aerial Mapping The Photogrammetrist must prepare the following: a. A two-dimensional DGN file containing planimetric map features. b. A three-dimensional DGN file containing DTM features. c. Orthophotography The Photogrammetrist must provide orthorectified aerial imagery covering the project area. D. Technical Requirements 1. Aerial mapping using a metric camera and manned aircraft must be performed under the direct supervision of an ASPRS Certified Photogrammetrist. 2. Unless otherwise stated, aerial mapping must meet or exceed the requirements for ASPRS Class 1 mapping at a 1 inch = 40 feet equivalent scale with a one -foot indicated contour interval. E. Data Requirements 1. Planimetric DGN files must be fully compatible with the current Bentley MicroStation version graphics program used by TOOT without further modification or conversion. 2. Electronically collected and processed field survey data files must be fully compatible with TxDOT's computer systems without further modification or conversion. All files must incorporate only those feature codes currently being used by the State. 3. DTM must be fully compatible with the current version of Bentley OpenRoads civil design system used by TOOT without further modification or conversion. All DTM must be fully edited to provide a complete digital terrain model with all necessary break lines. 4. File features and level structure must be in accordance with the State's current photogrammetry mapping legend. 5. Minimum text size is 0.1 inches when plotted at a scale of 1 inch = 40 feet. F. Deliverables for Aerial Mapping Using a Metric Camera and Manned Aircraft The Photogrammetrist must submit the following: 1. Digital orthophotography delivered on USB flash -drive or hard -drive in Tagged Image File format (TIF) compatible with Bentley MicroStation software and including georeferenced world files. 2. A photo index map in DGN and KMZ format showing the location of each digital image frame. The index map must be overlaid on a base map to provide general location information. 3. An orthophoto index map in DGN, KMZ, and PDF format showing the location of each orthophoto panel. The PDF format index map must be overlaid on a base map to provide general locational information. 4. An analytical triangulation report signed and sealed by the Photogrammetrist providing a narrative of the aerial photography project and processing results. The report must include the number of flight strips, overall number of photo frames, the number of ground Page 37 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 control points used, the use of airborne GPS and IMU data, and the results of the fully weighted least -squares bundled adjustment. The Photogrammetrist must include a description and results of the analytical triangulation. 5. DGN files for the planimetric and DTM mapping. 150.7. Aerial Mapping Using a Non -Metric Camera and Unmanned Aircraft System (UAS). Aerial mapping using an Unmanned Aircraft System (UAS) includes the collection of digital aerial imagery using either a fixed- or rotary -wing aircraft; the use of a non -metric small -format consumer - grade camera; performing relative orientation of the imagery through the collection of tie and pass points between adjacent aerial photo frames; performing a least -squares bundled absolute orientation adjustment using ground control points supplemented with airborne GPS and IMU data; and deriving data from the processed imagery including compilation of planimetric and topographic maps, creation -of point cloud digital elevation model- (DEM) and -digital terrain model (DTM) data, and production of orthophotography as required. The Surveyor shall provide the services of a certified Photogrammetrist or Mapping Scientist to perform or oversee the tasks under function code 150.7. The Surveyor remains ultimately responsible and shall ensure that the work is performed as required. A. Purpose The purpose of aerial mapping using UAS is to provide map and related data to support transportation projects including project design and other'uses. B. Procedure for Aerial Mapping Using a Non -Metric Camera and Unmanned Aircraft System (UAS) Ground Control The positioning and density of ground control is at the discretion of the Photogrammetrist or Mapping Scientist. Ground control is required to be sufficient to meet the accuracy standard required for the final mapping products. The Photogrammetrist or Mapping Scientist must determine the approximate position for ground control points. The Surveyor shall locate and mark the ground control points in the field using surveying methods. 2. Aerial Photography The Photogrammetrist or Mapping Scientist must acquire digital aerial photography using a non -metric small - format consumer -grade digital camera. The Photogrammetrist or Mapping Scientist is responsible for ensuring that all imagery acquisition requirements including all flight parameters are met such that the imagery is suitable for intended use. 3. Analytical Triangulation The Photogrammetrist or Mapping Scientist must process the non -metric digital aerial photography, ground control, and airborne GPS/IMU data (if collected) to develop an absolute orientation of the imagery suitable for map compilation.at the required accuracy. 4. Aerial Mapping The Photogrammetrist or Mapping Scientist must prepare the following: a. A two-dimensional DGN file containing planimetric map features. b. A three-dimensional DGN file containing DTM features. . .5_ Orthophotography The Photogrammetrist or Mapping Scientist must provide orthorectified aerial imagery covering the project area. Page 38 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 C. Technical Requirements 1. Aerial mapping using a non -metric camera UAS must be performed under the direct supervision of an ASPRS Certified Photogrammetrist or Certified Mapping Scientist-UAS. 2. Aerial mapping using a non -metric camera and UAS must be performed in compliance with the TxDOT Unmanned Aircraft System (UAS) Flight Operations and User's Manual. 3. Unless otherwise stated, aerial mapping must meet or exceed the requirements for ASPRS Class 1 mapping at a 1 inch = 40 feet equivalent scale with a one -foot indicated contour interval. D. Data Requirements Planimetric DGN files must be fully compatible with the State's current Bentley MicroStation version -graphics program. used by TxDOT -without further modification or conversion. 2. Electronically collected and processed field survey data files must be fully compatible with the TxDOT's computer systems without further modification or conversion. All files must incorporate only those feature codes currently being used by the State. 3. DTM must be fully compatible with the current version of Bentley OpenRoads civil design system used by TxDOT without further modification or conversion. All DTM must be fully edited to provide a complete digital terrain model with all necessary break lines. 4. File features and level structure must be in accordance with the State's current photogrammetry mapping legend. 5. Minimum text size is 0.1 inches when plotted at a scale of 1 inch = 40 feet. E. Deliverables for Aerial Mapping Using a Non -Metric Camera and Unmanned Aircraft System (UAS) The Photogrammetrist or Mapping Scientist must submit the following: 1. Digital orthophotography delivered on USB flash -drive or hard -drive in Tagged Image File format (TIF) compatible with Bentley MicroStation software and including georeferenced world files. 2. A photo index map in DGN and KMZ format showing the location of each digital image frame. The index map must be overlaid on a base map to provide general location information. 3. An orthophoto index map in DGN, KMZ, and PDF format showing the location of each orthophoto panel. The PDF format index map must be overlaid on a base map to provide general locational information. 4. An analytical triangulation report signed and sealed by the Photogrammetrist or Mapping Scientist providing a narrative of the aerial photography project and processing results. The report must include the number of flight strips, overall number of photo frames, the number of ground control points used, the use of airborne GPS and IMU data, and the results of the fully weighted least -squares bundled adjustment. The Photogrammetrist or Mapping Scientist must include a description and results of the analytical triangulation. 5. DGN files for the planimetric and DTM mapping. 150.8. Field Check Survey for Aerial Mapping Using Manned Aircraft or UAS. Field checking of aerial mapping projects involves surveying a statistical sampling of discreet features shown on the map. It is a collaborative effort between the Photogrammetrist or Mapping Scientist-UAS and the Surveyor to validate that the map derived photogrammetrically meets the Page 39 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 required accuracy standard. Because not all features shown on the map are good candidates for checking, it is necessary for the Photogrammetrist or Mapping Scientist to select discreet and unambiguous points that can then be surveyed and effectively evaluated between both the photogrammetric and field survey data sets. The Photogrammetrist or Mapping scientist-UAS will provide a minimum of twenty 20 check point locations randomly distributed throughout the mapping area. The descriptions of the points must be sufficient to eliminate any ambiguity of the exact point to be surveyed. A. Purpose The purpose of a field check for aerial mapping is to validate that map accuracy requirements have been met. B. Definitions In 150.8, the following definition applies: Check Point — A randomly distributed point captured in the DGN mapping file selected by the Photogrammetrist or Mapping Scientist and provided to the Surveyor to be used to verify that the mapping accuracy requirement has been met. C. Procedure to Field Check Survey for Aerial Mapping Using Manned Aircraft or UAS 1. The Photogrammetrist or Mapping Scientist-UAS must prepare and provide the Surveyor a listing of points to be validated in the field. Sufficient detail and description of the point is required to eliminate the possibility of a misidentification of the point during the field survey. A minimum of 20 horizontal and 20 vertical check points are required. Any single point can be used for both horizontal and vertical data as appropriate. A check point must not be part of the analytical triangulation least -squares adjustment. 2. The Surveyor shall locate and measure the provided validation points on the ground using equipment and methodologies with a higher level of accuracy than the map being checked. 3. Using the results from the field survey, the Surveyor shall prepare a map accuracy assessment report detailing the results -of the field check. The report must include the number of check points used, the field surveying technique used for validation, and the results of the root mean square error (RMSE) and 95% confidence computations. 4. Using the validation data provided by the Surveyor, the Photogrammetrist or Mapping Scientist must prepare a final report detailing the results of the map check. The report must include both the following Statements of Accuracy, if applicable: a. "This map was compiled to meet the ASPRS Standard for Class 1 map accuracy." b. "This map was checked and found to conform to the ASPRS Standard for Class 1 map accuracy." D. Technical Requirements The Surveyor shall: 1. Determine the northing, easting, and elevations- of the check points provided by the Photogrammetrist or Mapping Scientist using a surveying method of greater accuracy than that used to produce the map being checked. 2. Perform RMSE and 95% confidence computations on the check points using the following methodology: For each horizontal coordinate, the Surveyor shall subtract the Northing value of the map coordinate from the Northing value derived from the field survey and square the resulting value. The Surveyor shall perform the Page 40 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 same operation for the Easting coordinate and then add the two squared values. The Surveyor shall repeat the procedure for each check point. The Surveyor shall add up all of the resulting squared values and divide the sum by the number of check points used (i.e., average the squares). Finally, the Surveyor shall calculate the square root of the average. The Surveyor shall report the resulting value as the RMSE value for the horizontal check point analysis. The Surveyor shall multiply the final RMSE value by 1.7308 and shall report the resulting value as the 95% confidence value for the horizontal check point analysis. For each vertical coordinate, the Surveyor shall subtract the elevation value of the map coordinate from the elevation value derived from the field survey and square the resulting value. The Surveyor shall repeat the procedure for each check point. The Surveyor shall add up all of the resulting squared values and divide the sum by the number of check point used (i.e., average the squares). Finally, the Surveyor shall calculate the square root of the average. The Surveyor shall report the resulting value as the RMSE value for the vertical check point analysis. The Surveyor shall multiply the final RMSE value by 1.96 and shall report the resulting values as the 95% confidence for the vertical check point analysis. 3. Provide the results of the RMSE and 95% confidence computations to the Photogrammetrist. E. Data Requirement The Surveyor shall deliver the result of the field check as a report in PDF format. F. Deliverables The Photogrammetrist or Mapping Scientist must provide a map accuracy assessment report detailing the methodology used and results of the map accuracy assessment. 150.9. Horizontal and Vertical Control for Aerial Mapping. Placement and survey of horizontal and vertical control for aerial mapping establishes ground control for aerial mapping projects. A. Purpose The purpose of an aerial photography control survey is to provide ground control for aerial mapping projects. B. Definitions In 150.9, Aerial Photography Control Survey means reconnaissance, field work, analysis, computation, and documentation necessary to provide horizontal and vertical position of specific ground points. The ground control points are used in photogrammetric processing. C. Procedure for Horizontal and Vertical Control for Aerial Mapping The Surveyor shall: Prepare and submit for approval an aerial ground control layout in DGN and KML format based on the target positions selected by the Certified Photogrammetrist. The layout must show the location of the proposed primary project control and aerial ground control points. 2. Establish and determine the horizontal and vertical coordinates of the primary project control points and aerial ground control points. 3. Place aerial ground control targets at the point location and maintain the targets until the aerial flight has been completed. D.. Technical Requirements 1. Aerial photography control surveys must be performed under the direct supervision of a RPLS currently registered with the TBPELS. Page 41 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 2. The horizontal and vertical coordinates of the aerial control points must be based on acceptable methods, conducted by -the Surveyor, and must meet the standards of accuracy as set forth below: Survey Level 3 accuracy, as described in the TxDOT Survey Manual, latest edition, or the equivalent level of accuracy described in the TSPS Manual of Practice for Land Surveying in the State of Texas. E. Data Requirement The Surveyor shall perform post processing of field data, which will be reviewed by the County/State. Data processed by standard calculators, computers, and other business hardware and software normally maintained and. used by the Surveyor will be considered acceptable. F. Deliverables The Surveyor shall submit the following: 1. A final aerial control point layout in DGN and KML format showing the location of the primary control and target points labeled with their respective alpha -numeric designation. 2. A plot and computer graphics of a B-size index map showing an overall view of the project and the relationship of primary monumentation and control used in the preparation of the project, signed and sealed by a RPLS, and as directed by the County/State. 3. A plot and computer graphics of a B-size horizontal and vertical control sheet showing the primary survey control monumentation used in the preparation of the project, signed and sealed by a RPLS, and as directed by the County/State. 4. An A -size data sheet for each aerial ground control point, which must include a location sketch, a physical description of the point, surface coordinates, elevation, and datums used. 5. A USB flash drive containing the graphics files and scanned images of the control data sheets. 6. A writteri statement*describing the'datum used along with copies of all relevant NGS and data sheets. 7. A written tabulation of all aerial control points with their respective alpha -numeric designations and horizontal and vertical coordinates. 150.10. Mapping Services to be Provided. The Surveyor shall provide the following mapping services as requested by the County/State: A. Aerial Photogrammetry The Surveyor shall prepare planimetric design (DGN), digital terrain model (DTM), and triangulated irregular network (TIN) MicroStation graphics files and orthophotography files covering the specific work location, meeting standards and specifications as required. B. Terrestrial Photogrammetry The Surveyor shall prepare planimetric design (DGN), digital terrain model (DTM), and triangulated irregular network (TIN) MicroStation graphics files covering the specific work location, meeting standards and specifications as required. Page 42 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 C. Terrestrial Lidar The Surveyor shall prepare planimetric'design (DGN), digital terrain model (DTM), and triangulated irregular network (TIN) MicroStation graphics files covering the specific work location, meeting standards and specifications as required. D. Mobile and Aerial Lidar The Surveyor shall prepare planimetric design (DGN), digital terrain model (DTM), and triangulated irregular network (TIN) MicroStation graphics files covering the specific work location, meeting standards and specifications as required. E. Mapping Tasks to be Completed The Surveyor shall perform the following tasks as requested for each mapping service. Horizontal and Vertical Control for Aerial Mapping a. The Surveyor shall prepare and submit an aerial ground control layout showing the proposed aerial ground control points, for approval by the State. b. The Surveyor shall establish and determine the coordinates of the aerial ground control points. c. The Surveyor shall establish and determine the elevations of the aerial control points. d. The Surveyor shall place aerial ground control target material at the established points and maintain until the photographs from the flight are approved. e. The Surveyor shall prepare, to scale, a survey control index sheet for the aerial control points. f. The Surveyor shall be prepared to locate additional points, as determined by the American Society for Photogrammetry and Remote Sensing (ASPRS) certified Photogrammetrist, if any panel points are not visible from the air. 2. Deliverables for Horizontal and Vertical Control for Aerial Mapping The Surveyor shall provide the following deliverables: a. A final aerial control point layout showing the location of the points and labeled with their respective alpha -numeric designations. b. A plot and computer graphics of an B-size index map showing an overall view of the project and the relationship of primary monumentation and control used in the preparation of the project, signed and sealed by a RPLS, and as directed by the State. c. An A -size data sheet for each aerial ground control point, which must include a location sketch, a physical description of the point, surface coordinates, the elevation, and datums used. d. A USB flash drive containing the graphics files and scanned images of the control data sheets. e. A written statement describing the datum used along with copies of all relevant NGS and data sheets. A written tabulation of all aerial control points with their respective alpha -numeric designations, surface coordinates (for center panel points only), and elevations. 3. Prepare Planimetric and DTM Data Page 43 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 The Surveyor shall perform the following tasks for each requested mapping service: a. The Surveyor shall provide low altitude aerial mapping to cover an area 1,200 feet wide centered on the roadway unless otherwise specified, with cross flights as directed by the County/State. The Surveyor shall follow all standards and specifications in accordance with established guidelines and recommended or approved by the County/State. b. The Surveyor shall prepare planimetric design (DGN), digital terrain model (DTM), and triangulated irregular network (TIN) Bentley MicroStation graphics files and orthophotography files covering the specific work location, meeting standards and specifications as required. (1) The Surveyor shall collect supplemental planimetric and DTM survey data. (2) The Surveyor shall update aerial 2D and 3D mapping with ground surveys. (3) The Surveyor shall maintain the current DGN level structure and legend used by TxDOT. (4) The Surveyor shall maintain -the current DTM level structure and legend used by TxDOT. (5) The Surveyor shall use file features and level structures in compliance with TxDOT's current photogrammetry mapping legend. (6) The Surveyor shall locate, and field check random points. c. The Surveyor shall conduct quality assurance and quality control (QA/QC) for each task performed and prepare a Surveyor's Report. 4. Deliverables for Planimetric and DTMs The Surveyor shall provide the following: a. Certification that the photographs or UDAR imagery were taken on the date indicated, signed by the airplane pilot or aerial photographer. b. The DGN, DTM, and TIN files on a medium and in a format acceptable to the State, delivered on USB flash -drive or hard -drive. (1) Orthophotography (created using the DTM) delivered on USB flash drive, or hard -drive in tiff format (3 banded) with world files. (2) TxDOT's photogrammetry mapping legend and supplements. c. A tabulation showing the field -check points. d. Quality Assurance and Quality Control (QA/QC) and Statement of Map Accuracy. (1) Statement of map accuracy. (2) A surveyor's report signed and sealed by an RPLS. 150.11. Horizontal And Vertical Control (15.3.5). This includes the establishment of horizontal and vertical control for survey projects. A. Overview of Horizontal and Vertical Control A horizontal control survey is performed for the purpose of placing geographic coordinates of latitude and longitude on permanent monuments for referencing lower levels of surveys. A projection is used to place the coordinates on a plane of northing and easting values for simplified measurements. Scale and elevation factors are applied to make the distance Page 44 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 measurements applicable to the exact location on the working surface and the type of projection chosen is an "equal angle" type. A vertical control survey is performed for accurately determining the orthometric height (elevation) of permanent monuments to be used as bench marks for lower quality leveling. Spirit leveling is the usual method of carrying elevations across country from "sea level" tidal gauges. However, Global Positioning System (GPS) can be used indirectly but with less accuracy. Height measurements from the ellipsoid (as opposed to the "sea level" geoid) can be determined very accurately with GPS and only GPS. Trigonometric leveling, with a total station, is not acceptable for vertical control work. B. Definitions 1. BM means bench mark, which is a relatively permanent object whose elevation above or below an adopted datum is known. 2. CORS means continuously operating reference station, which is a network of the highest quality horizontal stations, forming the National Spatial Reference System (NSRS). 3. Control Survey means a survey providing positions (horizontal or vertical) of points to which supplemental surveys are adjusted. 4. Datum means a mathematical model of the earth designed to fit part or all of the geoid. 5. Datum Point Rod or Deep Rod Monument means a monument driven to refusal by a power driver, used for major project control. 6. GPS means the Global Positioning System, which is based on a constellation of 24 satellites orbiting the earth at a very high altitude. 7. Horizontal Control Survey means placing geographic coordinates of latitude and longitude on permanent monuments. 8. Level 1 survey means RRP, CORS or major control densification. 9. Level 2 Survey means primary project control. 10...Level 3.Survey means secondary project control. 11. NGS means National Geodetic Survey 12. RRP means Regional Reference Point, which is a TxDOT Continuously Operating Reference Point. 13. Type II Monument means a disk driven onto a length of 5/8-inch rebar with the hole filled flush with concrete. 14. Vertical Control Surveys means a survey performed for accurately determining the orthometric height (elevation) of permanent monuments to be used as bench marks for lower quality leveling- C. Procedure for Horizontal and Vertical Control 1. The Surveyor shall establish horizontal and vertical control points, including offsite points. The Surveyor shall prepare signed survey control data sheets, a survey control index sheet, and a composite layout of the horizontal and vertical controls, and as directed by the County/State. 2. The Surveyor shall update existing control information and prepare new survey control data sheets, as directed by the County/State, to be included in the construction plan set as described in Item 150.11, D. Page 45 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 D. Technical Requirements for Horizontal and Vertical Control The Surveyor shall adhere to the'following technical requirements. 1. Horizontal and vertical controls must be performed under the supervision of a RPLS currently registered with the TBPELS. 2. Horizontal ground control used for design surveys and construction surveys, furnished to the Surveyor by the State or based on acceptable methods conducted by the Surveyor, must meet the standards of accuracy required by the State. The Surveyor shall comply with the standards of accuracy for horizontal control traverses, as described in the TxDOT Survey Manual or the TSPS Manual of Practice for Land Surveying in the State of Texas, as may be applicable. S. Vertical ground control used for, design surveys and. construction surveys, furnished to the Surveyor by the State or based on acceptable methods conducted by the Surveyor, must meet the standards of accuracy required by the State. The Surveyor shall comply with the standards of accuracy for vertical control traverses, as described in the TxDOT Survey Manual or the TSPS Manual of Practice for Land Surveying in the State of Texas, as may be applicable. 4. Monuments The Surveyor shall install survey monuments for a horizontal and vertical control survey that are reasonably permanent and substantial. The monuments shall be easily identified and afforded reasonable protection against damage and or destruction. a. Offsite primary control points whether set by GPS or conventional survey methods must be set in pairs approximately 2000 feet apart outside of the project on side roads. Offsite points must be constructed approximately every 2 miles and set approximately 6 inches below natural ground and must be inter -visible between each pair of points. b. Secondary control points must be set approximately 6 inches below ground at a . maximum distance of 1.,5.00. feet apart. 5. Side shots or short traverse procedures for total stations used to determine horizontal and vertical locations must meet the following criteria: a. Short traverses and instrument setups for side shots must begin and end on horizontal and vertical ground control as described above. b. Standards, procedures, and equipment (e.g., GPS Equipment, LIDAR, Total Stations) used must be such that horizontal locations relative to the control can be reported within the specification to allow the engineer to accurately create the design to the following limits: (1) Bridges and other roadway structures: less than 0.02 feet. (2) Utilities and improvements: less than 0.2 feet. (3) Cross -sections and profiles: less than 0.2 feet. (4) Bore holes: less than 0.5 feet. c. Standards, procedures, and equipment (e.g., GPS Equipment, LiDAR, Total Stations).used must be such that vertical locations relative to the control may be reported to within 0.02 feet. Page 46 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 6. The Surveyor shall update existing control information and prepare new survey control data sheets, as directed by the State, to. be included in the construction plan set as described below: a. The Surveyor shall prepare, sign, seal, and date a survey control index sheet and horizontal and vertical control sheets to be inserted into the plan set. b. The Surveyor shall prepare a survey control index sheet that provides an overview of the primary project control and must include: (1) . An unscaled vicinity map showing the general location of the project in relation to nearby towns or other significant cultural features. (2) A scaled project map showing the extents of the project and the location of the primary control points. The map must show street networks, selected street names, control point identification, and significant culture features necessary to provide a general location of the primary control. (3) A table containing the primary control point values including the point number, northing, easting, elevation, stationing, and stationing offset values. (4) Map annotation including a graphic scale bar, north arrow, and standard TxDOT title block. The title block must contain a section for the district name, county, highway, and CSJ number. The title block must also contain a section for a Texas registered engineer to sign, seal, and date the sheet to include the following statement, "The survey control information has been accepted and incorporated into this PS&F. The Surveyor shall download the required format of the survey control index sheet from the TxDOT website. (5) In the title block under the heading "Notes", identification of the horizontal and vertical datum on which the primary control is based with the date of the current adjustment, the surface adjustment factor used, and unit of measure. The surveyor shall include a note stating that the coordinates are State -Plane and a notation specifying either grid or surface adjusted coordinates. E. Data Requirement The Surveyor shall perform post processing of field data, which will be reviewed by the State. Data processed by standard calculators, computers, and other business hardware and software normally maintained and used by the Surveyor will be considered acceptable. F. Tasks to be Completed The Surveyor shall perform the following tasks: 1. The Surveyor shall establish horizontal and vertical control points, including offsite points. The Surveyor shall prepare signed survey control data sheets, a survey control index sheet, and a composite layout of the horizontal and vertical controls, and as directed by the County/State. 2. The Surveyor shall set primary offsite control points in pairs, approximately 2 miles apart outside of the project area. 3. The Surveyor shall set secondary control points approximately 6 inches below ground at a maximum distance of 1,500 feet apart. 4. The Surveyor shall establish horizontal and vertical control from the TxDOT Virtual Reference Station (VRS) Network, and as directed by the County/State. Page 47 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 5. The Surveyor shall tie and tabulate horizontal and vertical control to other control points and datums in the vicinity established. by other sources such as the National Geodetic Survey (NGS), the Federal Emergency Management Agency (FEMA), TxDOT VRS Network, and as directed by the County/State. G. Deliverables The Surveyor shall provide the following: 1. A B-size plot and MicroStation graphics files of the index map showing an overall view of the project and the relationship of the primary monuments and control points established for the project, signed and sealed by a registered professional land surveyor (RPLS), and as directed by the State. 2. One A -size data sheet for each control point which shall include, but need not be limited to, a location sketch, a physical description of the point, surface coordinates, the elevation, and the datum used. 3. A USB flash -drive containing the graphics files and scanned images of the control data sheets. 4. A written statement describing the datum used, signed and sealed by a RPLS, along with copies of all relevant NGS and TxDOT data sheets. FUNCTION CODE 160 (163) — ROADWAY DESIGN MISCELLANEOUS ROADWAY 163.1. Utility Coordination. A. Utility Base Map The Engineer shall obtain information on existing utilities from utility owners and shall conduct investigations to identify and evaluate all known existing and proposed public and private utilities. The Engineer shall identify potential conflicts and attempt to minimize the potential adverse utility impacts in the preparation of the schematic design. The Engineer shall prepare a base map depicting the utility locations. The Engineer shall create and maintain a utility conflict matrix along with a utility conflict exhibit at the 90% submittal identifying potential known conflicts. The format of the matrix and exhibit must be in a format acceptable to County/State.. B. Utility Coordination The Engineer shall assist the State in conducting utility coordination meetings with utility companies, as required, to facilitate utility conflict identification and resolution. 1. The Engineer shall establish contact with all existing utilities within and adjacent to the project limits and set up utility coordination, meetings to discuss concepts and options for design and construction. This process must also be extended to utilities that approach the State, regarding plans to install facilities within the project limits after the project has been initiated. 2. The Engineer shall establish and conduct workshop meetings, both individually with each utility and with all utilities that incorporate the County/State's project team to review and resolve conflicts. 3. The Engineer shall create agenda and exhibits for the 90% coordination meeting as directed by the State. Page 48 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 4. The Engineer shall establish and promote the desired agenda and methodologies for utility construction within the project limits. This shall consist primarily of promoting the construction of utilities as a part of the highway contract. 5. The Engineer shall schedule and conduct a utility kick-off meeting to obtain more information on existing facilities within the project limits. Major utility facilities must be discussed and analyzed to avoid relocation, if possible. 6. The Engineer shall schedule and conduct one (1) milestone meeting with the State to coordinate the work effort and resolve problems. The Engineer shall prepare a written report of these meetings. The meetings must include review of the following: a. Existing facilities including major facilities -to be avoided with the project, if possible b. Utility Conflict Matrix (90% only) c. Utility Conflict Exhibit (90% only) d. Long lead items that could potentially impact the schedule during PS&E C. Deliverables 1. Utility Conflict Matrix along with Utility Conflict Exhibit. The Utility Conflict Exhibit must be on 11x17 sheets and include callouts to indicate the conflict ID#, utility owner, type of line (water, sewer, high pressure gas, etc.), material (if it is an AC pipe line), and size (if known). 2. Utility Contacts list in excel and pdf format 3. Utility Summary to indicate major utility facilities or time sensitive items pertaining to utilities that need to be addressed in PS&E. 163.2. Geotechnical Borings and Investigations (OMITTED) 163.3 Aesthetics The Engineer will develop a conceptual aesthetic rendering of the proposed SH 47 interchange, based on the District's approved standards and in coordination with the District's landscape architect, using the OpenRoads Designer Visualizer. Special structural analysis, detailing, etc. is not included in the scope of work. Page 49 of 49 Exhibit A Contract ID No. CIP 23-600 Project 2 SH 47 EXHIBIT B ADDITIONAL SERVICES TO BE PROVIDED BY THE ENGINEER SH 47 atSH21 CSJ: 3138-02-016 The Engineer shall provide the necessary engineering and technical services for the preparation of plans, specifications, and estimates (PS&E) for the construction of interchange improvements at SH 47 at SH 21. The project will be prepared in conformance with state and federal requirements. The construction plan sets shall contain the drawings, details, and applicable standards required to describe the grading, paving, drainage, structures, signing, pavement marking, delineation, sequence of construction, and traffic control for this construction project. The project will also require a TxDOT approved pavement design, additional SUE investigations, and preparation of ROW maps and deed descriptions, in accordance with the TxDOT approved schematics and environmental documents described in Exhibit A. Under subsequent work authorizations, the engineer may provide some or all the following: • Assistance with Right -of -Way Mapping and Acquisition, including, but not limited to, testimony at eminent domain proceedings, • Review of conflict analysis for utility relocation plans, and • Construction phase services, including, but not limited to, preparation of change orders, review of shop and fabrication drawings, schedule analysis and participation in project meetings, as requested by TxDOT. The ENGINEER will be the single point of contact between the County and all contractors/subcontractors and will review all work performed, coordinate and conduct all meetings, and prepare and submit all project reports and documents. Page 1 of 1 Exhibit B Prime Provider: Binkley'& Barfield, Inc. Project CIP 23-600 SH 47 at SH 21 - Brazos County SUBTOTALS Binkley &Barfield, Inc Alliance Transportation Group Baseline Corporation RQAW EPR ACACIA FC 102(110) $2,121,370.00 $1,846,550.00 $274,820.00 FC 120(120) $343,670.00 $14,820.00 $285,365.00 $23,230.00 $20,255.00 FC 130(130) $18,530.00 $18,530.00 FC 145(145,164) $336,594.00 $321.390.00 $15,204.00 FC160(150) $103,850.00 $9,840.00 $94,010.00 FC160(163) $116,540.00 -$116,540.00 ODE FC 102(110) $30,699.00 $10,062.00 $13,783.00 $4,571.00 $1,048.00 $135.00 $1,100.00 ODE FC 160(150) $34,050.00 $34,050.00 UNIT COSTS FC 160(150) $592.057.00 $377,202.00 $178,550.00 $32,085.00 $250.00 $3,970.00 Grand Totals $3,697,360.00 $2,748,984.00 $303,807.00 $277,131.00 $318,498.00 $23,615.00 $25,325.00 Exhibit C - CIP 23-600 Exhibit C - Fee Schedule Prime Provider. Binkley & Barfield, Inc. Project CIP 23.600 SH 47 at SH 21 - Brazos County TASK DESCRIPTION SR PROJECT MANAGER QUALITY MANAGER SENIOR ENGINEER SENIOR HYDRAULIC ENGINEER SENIOR BRIDGE ENGINEER PROJECT ENGINEER DESIGN ENGINEER ENGINEER IN TRAINING CARD OPERATOR JUNIOR CADD OPERATOR AOMINr CLERICAL SENIOR UTILfTIES COORD UTILITIES COORD TOTAL LABOR HRS. TOTAL BY LINE FEASIBILITY STUDIES - FC 102 110 .OxirSelaHnaU'�d�!'�Work Gli rtB'-.4,A'..i;�.w.riur...-a.»3"6'k:.n'€.'.,s^.ST,✓:3�a.Y.£s.>zY »ln .:�.a .....-..».. :. A.Develo Base Ma s.. .. •:, .;... :... �. ::.,.. ....,. ,::r .. •. :.•�..w..""'k�.li'S:'.f..kXd..w ;; ..; �f4�3. .:,: :::,�„ _., .T;:nn:.u»,:.tK:..C.r+a$,Tye%':,M,..,.,ii'.....».Ju..:'..a+«.R...:t .. ': „L,m. ., xk hy..a...�'65.wu1a .. i.:r•.rw«t•.u�..Cnt ub';I.L3Yi2.e.4a.�,..,.L�.>�«.r;'u7Fi4.. .. v,.eSi 1E, lSe.}-.°�d. ,'>7li f.++;4: x.; ;:.v Prepare Edslin ROW/Pro a Maps Dn 1 4 a 8 16 16 53 $8.345.00 Prepare TanaDan 1 4 8 8 16 16 53 $8.345.00 Pre areBase UI➢ities n 1 2 a 8 24 24 67 $9,805.00 Pre are Existing Alignment 0 n 1 2 8 16 16 43 $7 365.00 VB. Planimetries and AerialMa in "''?,t., Obtain planImetrics. DTM, and aerial hots ra hs 1 1 4 8 8 22 $36435606 ::C:Anal wE)dstin Condltmns',..,:' �.. ,:..._s .,. r:: ': ,.+s., .::.. .a :...::.. .:: :.:.'� .-..;:, Moor utilities investigation 2 2 8 8 12 12 44 57240.00 Existing eometric features. ROW width and typical sections 1 1 2 4 8 8 12 12 48 $8 30D.00 Drainage ExistinCondition H role 1 8 8 16 33 $6585.00 Drainage Exlst[no Condition Drainage Crossing Analysis 1 8 8 16 33 $6.585.00 Environmental constraints 1 1 4 2 8 8 24 $5,240.00 Existing Mo intersection ms 1 4 8 8 8 8 37 56,345.00 Level of Service analysis 2 2 8 8 8 28 $5.310.00 Crash analysis 2 2 8 a 8 28 $5 310 00 >?.G: Data Collection:.;:.,.9s r .. .:: ,. ..: :..:., .... ..- .:.- ....+6 .: ... .: ....... - .rer.:.:,�- .,-...:L .� «:.,r ,».; :..� .Fr ,: r.,;. , s.r .:•'v:':' a. Available Corridor Ma or Investment Studies 1 1 4 4 10 $2.095.00 b. Desi n data from record drawings of existing and propcsed facilities 1 1 4 4 10 S2 095.00 c. Historical traffic volumes 1 1 4 4 10 $2.095.00 d. Existing and future design year tra0lc data 1 1 4 4 10 52.095.00 a.Ori in-Destinatian 043data 1 1 4 4 10 52.095.00 If. Crash data — 5-year period 1 1 4 4 4 4 4 22 3435.00 Roadway Inventory information 2 2 2 2 8 1110110 . h. Previously prepared drainage studies 1 1 4 4 10 $2,635.00 I. Aerial photos, planimetric mapping and DTM 4 4 8 8 24 $2900.00 Environmental Data 1 1 2 4 4 a 8 8 36 $5,375.OD . k. Adopted land use maps and plans as ova➢able 1 4 2 2 8 8 25 $3.665.00 I. Flood Boundary Maps and Flood Insurance Studies and Models 1 1 4 8 8 22 S4 735.00 m. Public and pnvat2 utility Information a 8 8 8 8 40 $5,560.00 n. Plat research for ad aconl properties as available. 4 12 8 8 32 $5.860.00 o. Local Major Thoroughfare Plan. 1 1 4 4 10 $2 095.00 . Traffic Counts Fletd visits 1 8 1 8 4 8 4 8 2 2 14 3 Z2.a $2.595600 . .: elArefimina- Desi-nCon(erence `ark„ rt:.rt,;.s.o r.<r:; .:.. :..::;:. �., �- ....... ,, ,. *��; �::x„ Attend Initial Kick -Off Meeting DCC :., ..,..: a, .. 4 .•;.:.<:.... ,�:......:n. .: r.;: .. :: 4 4 4 4 20 $3.940.00 Prelimina OSR ... .: .. ....... . s... ..L> •:a�.'�' d'P<3Y�aat�:>~'s,..aa'<:r3&.-_..d.7 �..-.. a 110?SbltilniaNct7esf n'�GanaraL7ssk 4 � . vt,....,.+.;t;..,w! :.» .___. 4 usrY}F'ei�r .:;� ?_R.. :r ».;HI;S .. 12 rx...:.5.... 12 ...'�..,k:&' �� 12 ,,. a....�. ,zr . � ....& .: -.�.'x4,.:�rs.3:�.. t, 44 62000 A. ROW Properly Base Mai) Identif ROW based on ROW maps) and easements and dovelo ROW base ma 2 4 4 8 12 12 42 $7 050 OD Existing typical 1 1' 1 4 12 16 18 55 $821000 isections sections Proposed oat sections alternates) t�,D..Environmental Constraints �., s..; - .., .. _.. z,r•.. r ;s:._yx�•, ..:.:::- .. •r;.s.,i . ::, E..L.w." 2 .,....:.>: x 2 err. 4:.,::...:rzx 2 :. <..., ,.:.. .:, .,::�&sr. <5., �:.. _.: z..,, 8 ...t,;:...f 24 .,.riv.,.w 40 ; : .. _ 40 ;:r. ...,...x:. ....u.5. :; ,k`.a ... 1« 118 .,.tea'.,. <:..... , Environmental constraints 1 1 8 8 1 12 12 12 54 $7.580 00 x' Preliminary Drainage studIncluding Flood IaInM acl Analysls Proposed Hydraulic Analysis of Drainage Crossings (Approximately imatel 27 crossings) 4 4 V. 4 4 4 16 48 32 40 32 80 .+ 48 80 � 77?7 °,.,>'.':,7:,?: 136 260 -.�: $22A60.00 $44.800.00 Preliminary Drainage Report signed and scaled (Inc. Exdribils) Preliminary Outfall M0' Lion analysis and recommendation 4 4 4 4 4 24 8 24 16 24 16 24 16 24 24 156 64 $25.400.00 $11.660.00 Preliminary storm sewer layouts for bridge decks 12 bridge decks 8 40 40 4D 128 $19.00D.00 Existing and Proposed Hydrologyfor Ditches 4 4 4 40 1 56 56 58 1 220 $39.040.00 Preliminary Drainage Area Sheets for Stream Crossing Bridges & Bridge Class Culverts, Non Badge Class Culvert Crossings (Approximately 27 Crossings) 4 4 4 40 32 48 48 48 228 $37.160.00 Preliminary Hydraulic Data Sheets for Stream Crossing Bridges & Bridge Class Culverts, Non Bridge Class culverts Crossings (Approximately 27 Crossings) 4 4 4 40 32 48 48 48 228 $37,160.01) Preliminary.Culvert Layout Sheets (Approximately 27 Crossings) 4 4 40 40 88 88 88 352 $50,800.00 Preliminary Storm Sewer plan sheets for the box intersection at SH 21 and SH 47 Intersections and 3 additional Intersections 4 4 4 40 40 a8 88 88 356 $51.880.01) Preliminary Ditch design layout on roadway roll plot and typical sections for approximately (6 miles 4 4 4 4D 40 88 1 88 88 356 $51.Ann no Exhibit C - CIP 23-600 Exhibit C - Fee Schedule Prime Provider: Binkley & Barfield, Inc. Project CIP 23-600 SH 47 at SH 21 - Brazos County F- ROWR6411ffirn6nts, Determine ROW requirements 4 4 4 24 24 24 84 $15.800.DD F.ConstrucrionSequance- 'I Tt Preliminary construction sequence 4 4 40 so so so 288 $43.620.00 G. Design Exceptions ! I - .. . . . - Identify design exceptions and watyers 4 4 24 24 56 $11.260.00 Pre are design exceplJon and walvor documents 1 1 8 a 24 24 66 $9.535.06 H.-Traffic Data and Projections .. .. ........ 1. ReviewTPP data, traffic and land use data 1 1 8 8 8 26 $4.655.00 Traffm Projection Memorandum 1 1 8 8 8 8 34 $5.455.00 Traffic Line Diagrams i 1 a 8 18 $3.535.00 L Traffic and Operational Analysis Review traffic, and Operational Analysis 2 2 8 8 8 28 $5.310.00 J.SarelyAn.lysis Safety Analysis Coordination 2 2 8 is 16 44 $6.870.00 K Bicycle and PedeWlan Accommodations BIcyclo and Pedestrian Accomodations B 8 48 72 112 M 360 S54A80.00 Conceptual Schematic (3 alternatives) X 24 8 24 160 160 2561272 $173.920.00 Two alternate each at Luza Ln and SH 21, 5th Street and SH 47. Goodson Bond Road and SH 47 16 4 16 40 1 40 " 1 22 80 356 $52,860.00 flans-10brid(iosI Dowle mnmptualmhematicbrldqoe)hibits(upto3opU 4 8 12 24 T.. 2 320 S48,300.00 Cur- foal bridge preliminary cost estimates and retaining wall Ilmit study 4 24 40 1 32 32 1 140 528.300.00 Conceptual Schematic Alt Eval and Selection8 - B 8 40 1 40 80 1 1184 $33200.00 IIMGed-iiidb-te'DocinnSchomalle' -'. L Prepare Open Roads 3d models for prefered alternatio 2 2 2 80 120 280 240 240 956 S123,300.00 Horizontal Geometry and EDP files 2 2 2 24 16 40 80 so 246 $30A20.00 Schematic DIan New and design elements 2 2 2 24 80 120 120 350 $41,180.00 Vertical Geometry 2 2 2 a 16 40 80 80 230 $27300-00 Schematic wrtical view and design elements 2 2 2 24 32 24 so so 246 S31) 820.DU Bridge Layouts Wrath bridge deck. bent locatfan. girder type• s5an lenos. rail locations) 4 4 6 12 20 64 40 150 $23.34020 DrNeway Connections and access management 2 2 2 a 20 40 so 154 $21.160.00 Create KML Schematic File 4 a a 20 $3,620.00 Create exhibits for MAPO meetings a a 16 16 40 80 80 248 $32.200.00 110.6 C16C Sections Preferred desqpn alternative cross sections (50 feet intervals on 11X17 - 30%.60%.90%,95-%) 4 4 16 32 160 160 376 A $51.120.00 IdenlifY retaining wall limits based on cross b1fitTraN Ls!�� STMU14111O)IS 7 3D design rendering '4- - 6 - "'T 77,77, 2 4 "'N�. 116 2 80 7— 32 40 40 40 80 so 77-7777—eF-� 80 777�= �'U'4150a, 7777=Z';'- 186 M='� 316 --- $35.610.00 $40.950.00 TCP Narrative (preferred alternative) 7777= 7677, 7.-7f— 4 4 8 24 40 $7.540.00 TCP Layout (60%, 90%, and 100% (prglg-d ' n %. and 100i F _ 2'�-L TCP Sections (60%,90 a referred H.M) 4 4 4 4 24 16 40 32 80 32 80 8D so 80 312 248 $40.700.00 $31,100.00 Allendanre at review meeting (preferred alternative) 4 4 4 12 S3AOO.00 12, ryCostEstImato Develop quanfities and prepare estimates (Conceptual) (up to 3 altematrvres Develop quanftes and prepare estimates (30%) 6 1 6 1 12 1 2 "W 8 1 24 36 24 36 96 61 $16,320.130 SlOA30.00. Develop quantities and prepare estimates (69%) 1 1 1 2 8 24 24 61 $10AMOD Develop quantities and prepare estimates (90%) Develop quantilles and prepare osUmates (100%) 1 1 1 1 1 1 2 2 a 8 24 24 24 24 61 61 $110.430.0D SIOA30.OD 110.10 Enalno;fthifirSuirintivy Rupert Draft engincednq summary report 4 4 4 T a 16 48 16 too $16.320.00 Final engineering summoryrepart 4 4 4 a 16 32 B 76 $13.280.00 Review en ineedn re orts ( traffic. d 8 16 48 $9.580.00 of d.n- .1 value owl. S*Mv, rl.-01;";` I VE study preparation (e)MIMS) 4 4 16 4a 48 B 12a $118.640.01) I VE study attendance (hosted by others, assume 5 days) 40 1 40 1 1 au 1 522.000.00 Exhibit C - CIP 23-600 Exhibit C - Fee Schedule Prime Provider. Blnkley l4 Barfield, Inc. Project CIP 23-600 SH 47 at SH 21 - Brazos County 10: � _£ Coordln tloWadRabl cOrvoNmen�Y. Attend meetings with roe owners stakeholders. and varlous a encles u to 8 32 32 $18.560.00 BBI roll lot/erdllbil re ration ublic meeting1 1mee8n 8 16 24 $9.560.00 BBI roll lot/ whlbil re arallon public meelin 2 1 meeting)8 16 24 $9.560.00 BBI public meeting1 re meetingattendance Imeetin 6 6 6 6 12 12 $9780.00 BBI public meeting2 re meeting attendance Imee6n 6 6 6 6 12 12 $9780.00 BBI ubl''m mee6n 1 attendance 1 mee8n 6 6 6 6 12 12 M$135.00. $9 780.03 BBI public meeting2allendance 11meetln 6 6 6 6 12 12 $9,780.00 HOURSSUB-TOTALS 36B 138 317 412 0 1248 1.764 3.192 2.838 1.764 124 0 CONTRACT RATE PER HOUR $3%0D S295.00 $2.7 530D.00 5300.00 $195.00 165.00 $140.00 $110.00 $85.00 $100.00 $180.00 TOTAL LABOR CO5T5 S141.680.00 540,71h0 S85,59D-00 $12360D.00 SO.OD $243360.00 S291,O60.OD $446,880.00 $512,18D.00 5149.090.00 $12,400.00 $0.00 $1.846.550.00%ISTRIBUTIONFSTAFFING 3.0% 1.1% 2.6% 3.4% 0.0% 10.3% 145% 26.3% 23.3% 14A% 1.0% 0.0, SUBTOT FC 102 11it 1 84fi 550.00 TASK DESCRIPTION SR PROJECT MANAGER QUALITY MANAGER • SENIOR ENGINEER SENIOR HYDRAULIC ENGINEER SENIOR BRIDGE ENGINEER PROJECT ENGINEER DESIGN ENGINEER ENGINEER IN TRAINING CARD OPERATOR JUNIOR CADD OPERATOR ADMIN/ CLERICAL SENIOR UTILITIES COORD UTILITIES COORD TO AL LABOR HRS. SOCIAL ECONIENVIRON STUDIES -FC 120 120 QA/OC CE documentation 4 4 _ .:..�,.�'�"t .:�.a:,..� �>'��,.� ..;t? 8 €::a,�.:....':m -:.., . <.. � .�:, ., a, .> _ 16 $4.280.00 v 13. Flood lam Impacts assessment support 2 2 B B 20 S5.270.00 14. Stonnwaler pemits supped 2 2 B B 20 S5 270.00 HOURS SUB -TOTALS 1 8 1 4 1 4 1 16 1 0 24 1 0 0 0 0 1 0 0 0 56 CONTRACT RATE PER HOUR $385.OD $295.00 E270.00 5300.00 3300.00 519$AD 5165.OD $140.00 5110.OD $85,00 $100.00 S1B0.00 S135.OD TOTAL LABOR COSTS $3.080.00 $1.10D.60 $1 OBD.OD 54800.00 0.00 54680.OD $D.00 EO.OD $O.OD $0.00 50.00 $0.00 $O.OD $14820.00 E14.820.00 % DISTRIBUTION OF STAFFING 14.3% 7.1% 7.1% 28.1 0.0% 42.9% 0.0% 0.0% 0.0% 1 0.0% 1 0.0% 1 0.0% 1 0.0% SUBTOTAL FC 120 120 14 820.00 TASK DESCRIPTION PROJECT MANAGER QUALITY MANAGER SENIOR ENGINEER SENIOR HYDRAULIC ENGINEER SENIOR BRIDGE ENGINEER PROJECT ENGINEER DESIGN ENGINEER ENGINEER IN TRAINING CADD OPERATOR JUNIOR CADD OPERATOR ADMIN! CLERICAL SENIOR UTILITIES COORD UTILITIES COORD TOTAL LABOR HRS, FC 130130 -RIGHT-OF-WAY(ROW) DATA 130.5 Uffilly Co klee7lA '/await al/om •r'' .-..,..:r,.'la•'� :x. ,., _:. , -. ; . �, ; ... r ..r,., ,, ,. -. .,. -'r:. <. SUE data collection support coordination. OAfQC 4 2 4 24 16 32 32 114 318.530.00 4 2 4 0 0 24 16 32 32 ONTRACT RATE PER HOUR $385.00 $295.U0 $270.00 $300.00 $300.00 $195.00 $185.00 $140.00 5110.00 85.00 100.00 $180.00 $135,00OTAL LABOR COSTS 57540.00 $590.0 S1 OB0.00.DD 30.OD 54680.00 $264D.OD $4480.00 53.520.00 $0.00 $0.00 $0.00 50.00$18530.00 1853D.00 [HOURSSUB-TOTALS DISTRIBUTION OF STAFFING3S% 1.8% 3.5% a.0% 0.0% 21.1% 14.0% 28.1% 28.1% 0.0% 0.0% 0.0% 0.0% UBTOTAL FC 121)(121111 $18 530.00 TASK DESCRIPTION SR PROJECT MANAGER QUALITY MANAGER SENIOR ENGINEER SENIOR HYDRAULIC ENGINEER SENIOR BRIDGE ENGINEER PROJECT ENGINEER DESIGN ENGINEER ENGINEER IN TRAINING CARD OPERATOR JUNIOR CADD OPERATOR ADMIN/ CLERICAL SENIOR UTILfriES COORD UTILITIES COORD TOTAL LABOR HRS. FC145 MANAGING CONTRACTEDAIONATED PE 144.1ConfMct Marsh omentandA6mintstratlon' - ."= "- '=� . Desl n team meelin s assume month) -24 months 48 48 48 72 48, 264 $53.040.00 Client Meetings assume bl-waakly, 24 months 96 96 96 144 48 480 $99.600.00 Schematic review meelln s Assumo 3 submittal meetings) 12 12 12 12 12 12 12 6 90 $21.390.00 Werksa meetin attendance Assume 6 mee0n s 24 24 24 24 96 •$22.080.00 Project Mona ement and Adminisu n 24 months 192 96 96 96 4B0 $125.280.00 HOURS SUB -TOTALS 1 372 0 276 12 1 1 276 0 0 0 348 0 102 7.410 CONTRACT RATE PER HOUR $385.00 $2135.11 5270.00 S300.00 S300.00 $195.00 $165.00 $140.00 $110.00 $85.00 $100.00 $180.00 $135.00 TOTAL LABOR COSTS $143,220.00 Su.uu 574520.00 53600.00 $3800.00 $23 00.00 545540.00 $0.00 $0.00 $O.OD $34800.00 $0.00 $13.770.00 $321390.00 $32l 390.00 % DISTRIBUTION OF STAFFING 26A% 0.W 19.6 % 0.9 % 0.9% 0.9% 19.6% 0.0% 0.0% D.to 24.7% 010% 7.2% SUBTOTAL FC 145 5321 39D.00 Exhibit C - CIP 23-600 Exhibit C - Fee Schedule Prime Provider. Blnkley & Barfield, Inc. Project CIP 23-600 SH 47 at SH 21- Brazos County TASKDESCRIPTION SR PROJECT MANAGER DUALITY MANAGER SENIOR ENGINEER SENIOR HYDRAULIC ENGINEER SENIOR BRIDGE ENGINEER PROJECT ENGINEER DESIGN ENGINEER ENGINEER IN TRAINING CADD OPERATOR JUNIOR CADD OPERATOR ADMNI CLERICAL SENIOR UTILITIES COORD UTILITIES COORD TOTAL LABOR HRS. FC 16011501 ROADWAY DESIGN 150.2 Design Surve OAIDC sur,m deliverables 4 4 16 16 16 56 $9.840.00 HOURS SUB -TOTALS 4--1 4 1 0 1 0 I D I16 0 76 1fi 0 0 0 0 56 CONTRACT RATE PER HOUR 5385.00 I $295.00 1 210.00 $300.00 5300.00 5795.00 5165.00 $140.00 $110,00 $LSS 00 $100.00 $180.00 5135,00 TOTAL LABOR COSTS 51.540A0 $1180.00 50.00 $0.00 50.00 $3120.00 50.00 5224D,00 517' .00 $0.60 SO.00 $0.00 50.00 $9840.00 $9840.00 % DISTRIBUTION OF STAFFING 7.1% 7.1% 1 0.0% 0.0% 0.07. 28.6% 0.0% 1 28.6% 28.6% 0.0% 0.0% D.0% 0.0% 9UB7OTAL FC 1fi0 150 $9 840.00 TASK DESCRIPTION SRPROJECT QUALITY SENIOR SENIOR SENIOR PROJECT DESIGN ENGINEER GADD JUNIOR SENIOR UTILITIES TOTAL MANAGER MANAGER ENGINEER HYDRAULIC BRIDGE ENGINEER ENGINEER IN OPERATOR CADD UTO,ITIES COORD LABOR HRS. ENGINEER ENGINEER TRAINING OPERATORCOORD FC 160163 ROADWAY DESIGN tADIZN B31 f .Codd/ndffon .?.::,rl nL.,t..a::4:'.., General Uldity Kick Off MeetIna with utility companies 4 4 4 40 52 $B 800.00 Develop and Maintain Utility Contact List assumed 12 utilities 8 20 28 54260.00 Conflict assessment at 90%onl 4 4 1 12 12 40 20 92 E16.540.00 Milestone Utility Meetings 9D%-1 Meetln 4 4 4 20 40 72 $12020.00 WorkshopMeelin s vriih UUlies Assume 12 Ublilies 8 8 20 20 56 $11.540.00 Evaluate relocation altemalives and order of magnitude cost estimates (Long Lead Items 8 20 40 68 $10.560.00 8 40 20 68 511460A0 Utility Conflict Fadtbit 90%On Maintain UWAY Base Map B 8 40 56 $9.200.O1) 163.2600fecb'Botisandinvasf aflans OMIF- _: �• .. •:., .:[ ':�: - "•?'x �'<.., _. ... Task -OMIT Sub task - OMIT 0 0 50.00 $0.00 103:3 Aesf0effcs: r {F:... ;.. .:.. ;.. ;,<.,, Aesthetics ConceptDevelopment and Coordination 4 16 16 24 BO 84 $9.540.00 $11.720.00 Aesthetic Rendedn and 1 revision 2 2 B 32 32 8 $10.900.00 Concept summaIdocumentation 2 2 12 24 24 12 76 HOURSSUB-TOTALS 28 4 20 0 0 76 0 92 8B 0 24 180 200 712 CONTRACT RATE PER HOUR $385.00 $295A $270,00 $30D.00 $300.00 E195.00 $165.OD 5140.00 $710.00 $85.00 $100,00 E180.00 $135.00 TOTAL LABOR COSTS $10.780.00 $1.180.00 $5400.00 $0.00 $D.00 $14820.00 $O,OD $12.880.00 S9680.00 $0.00 $2400.00 532400.00 E27.000.00 $116540.00 $116540.00 % DISTRIBUTION OF STAFFING 3.9% 0.6% 2.B% O.D% 0.0°/a 10.7% 0.0% 12.9% 12.4% 0.0% 3A% 25.3% 28.1% SUBTOTALFC 45 145164 11fi 540.00 TOTAL MH BY TOTAL COSTS FC BY FC DESCRIPTION 12,155 $1,846550.00 FEASIBILITY STUDIES-FC 102110 56 $14.820.00 SOCIALIECONIENVIRON STUDIES -FC 120120 114 $13*530.00 FC 130130 -RIGHT-OF-WAY ROW DATA 166 $32L390.00 FC145 MANAGING CONTRACTEDIDONATED PE $9.840.00 FC 160 150 ROADWAY DESIGN FC 160 163 ROADWAY DESIGN 72 1 116 540.00 SUBTOTAL LABOR EXPENSES 14.503 $2,327,670.00 Exhibit C - CIP 23-600 Exhibit C - Fee Schedule Prime Provider: Blnkley & Borflold, Inc. Project CIP 23.600 SH 47 at SH 21- Brazos County OTHER DIRECT EXPENSES FC 102 110 # OF UNITS COSTMUNff UNIT BASIS FOR # OF UNITS Lodging/Hotel eveslfees not included 12 S98.0D da ! erson $1.176.00, Lod inalel-Texas and Fees 12 $45.00 da! erson 5540.O0 Meals (Excludinn alcohol & lips) (Overnight stay required) 24 $54.00 da / arson 57296.00 Mlealle 4 D00 $0.655 rule $2.620.00 Air Travel - In State -24 Weeks Notice Coach 5510.00 each I 50.00 Parking $20.00 day $0.00 Rental Car (Includes taxes and fees; Insurance costs will not be reimbursed $74.00 day SGAII Toll Cha es 510.00 each I SD.00 Rental Car Fuel $4.50 gallon $0.00 Overnight Mal -letter size $2550 each 5O.00 Ovemi ht Mal -oversized box $45.00 each SD.DD Photocopies BMW 81M2' X 11' 1.000 50.11• each $110.00 Pholoco ies BMW 1 V X 17' 1,000 $0.22 each $220.00 Photocopies Color 8 VY X 11' 1.000 $0.75 each $750.00 Photacoles Color 11' X 1 1.000 $125 each $1.250.00 Plots Color on Bond 1200 $1.76 square foot S2 100.00 Presentation Boards 30' X 40-Color Mounted $100.00 each $0.00 SUBTOTAL DIRECT EXPENSES FC 102 11 D 10,062.00 OTHER DIRECT EXPENSES FC 160 150 # OF NITS COSTIUNfr UNIT Lod in Motel axeslrees not Included 116 E98.0 da I erson $11,363.00 Lod in olel-Taxes and Fees 116 $45.00 da I erson $5220.00 Meals(Excluding alcohol & Ups) (Overnight starequired) 116 554.00 de / mon $6264.00 Mil.. . 5264 50.66 mile $3448.00 Traffic Control Services, Arrow Boards and Attenuator trucks - Large Project (includes labor, equipment and 'rd 1 $5,150.00 day $5,150.00 1 $600.00 da 5600.O0 Board =SUBToTALn[RECT 1 $500.00 da 5500.00 Uniformed Officer with Vehicle 10 $150.D0 hour S1500.ODT EXPENSES FC 160 150 S34 050.00 UNIT COSTS FC 160(150) # OF UNITS COSTNNIT UNIT BASIS FOR # OF UNITS SUE (Quality Level C and 0) includes labor and equipment for records research, CADD, and Mapping 12.898 $0.75 LF $9.673.50 SUE (Quality Level C Pole Inventory Survey) 13.811 $0.88 LF $12.153.75 SUS (Quality Level B) Includes labor and equipment for records research,designating, engineering, surveying, cadd mapping, and limited traffic control 154098 $2.00' LF $308,196.00 SUE (Quality Level A-UI00y Locale, Test Holes) Includes labor and equlpmentforvacuum excavation, engineering, surveying. CADD, and limited traffic control. These prices reflect that a Quality Level B service has been provided. ' - Level A: 01a 5 it 4 $1.300.00 Each $5200.00 Level A. -S to 8 R 6 $1.620.00 Each $9.720.00 LOW[ A.>8 to 13 R 8 $2,050.00 Each $16,400.00 Level Aa13 to 20 R 2 52.700.00 Each SSA00.00 Level A:.20 R $209.00 Vortical Foot $0.00 SUE Field Services One 1 Designating Person with equipment $142.00 Hour $0.00 SUEField Services Two 2)DeskinatingPersonviiihequipment 42 $220.00 Hour $9.240.00 SUE MoblizationfDemoblizaUan-These costs are Intended to be a one-time expense compensatiIfor195 moblizln Idemoblllzin ersonnel and a ul ment ortal to rtal. Vacuum excavation trucknon-1 $625 We $1.218.75 SUBTOTAL UNIT COSTS FC 160 150 5377 202.00 TOTAL DIRECT EXPENSES AND UNIT COSTS $421 314.00 Exhibit C - CIP 23-600 Exhibit C - Fee Schedule Prime Provider. Blnkley d Barfield, Inc. Project CIP 23-600 SH 47 at SH 21 -Brazos County SUMMARY TOTAL COSTS FOR PRIME ONLY SZ327.670.00 NON -SALARY OTHER DIRECT EXPENSES FOR PRIME ONLY 5421.314.00 SUBCONTRACTS includes labor casts and d'uecte enses $940.376.00 GRAND TOTAL S3697,360.0 0 Exhibit C - CIP 23-600 Pdme Ismidor, Blnkloy BMkid, brie. Project CIP 23.600 SH 41 at SH 21- Brnzes County E)MIt C • Fee Schedule t4mance rFanspotawu vtv..r, �.... 1 .,��...-.,....� o..... �......,. _......d•. _. __-" ---•-.. --��-- Project ErTlg� T�riOer Dew _ Demand T ��0 on �rMer Control Morint Task l7uatty Mena9or Segheernior) �g )r (P�)hreer �g it- Teclgnkian bnPeer Modolel kr Modeler in by Speclabt- Cledcal/ TotWHc= Totnl Fee Senior HI Senior $312.00 $27200 $199.00 $238.00 $150.00 $14000 $27600 $24100 $17100 $21400 S12800 $19700 $10400 r F Function C¢de 102 (110}:Feasibifityi Studies r r. ryq ; F s.,. ;-« ". +`r« r : r r rat! jr; : .,, _. ,a ,..... .... r, Function Code II0.2 Schernatle Design - General Tasks H. Traffic Data and Pro actions - - 4 47 $1.099.00 Tt...Pro ectlons Methodola Memo 1 1 10 3 28 7 $1,099.00 Obtain and Process Base YearTraHic Data 1 6 40 $6,714.00 No Build Opening Year. -20 Year. and v3O Year Traffic Projections 2 6 2 30 48 S7.914.00 Build O enin Year,+20 Year. and•30 Year Traffic Praections 2 6 2 38 47 S7.926A0 No Hulld and Build Traffic Dne Diagrams 1 2 6 2 36 J. Traffic and 0 n0anal Analysis 12 $2.201.00 I. AnalyzeEaistln Traffic Data 1 1 1 1 6 2 15 $2.,0"2 11. Establish Existing Traffic Volumes 1 1 2 1 6 2 9 $1.7B1.00 III. Calculate 0 enin YearTmff,,Volumes 1 1 1 1 4 1 9 $1.660.00 hr.Celculate Deli YearTmfficVolumes 1 1 1 1 4 1 14 $2.560.00 v.0 enin Year CAP -%Mai Is 1 1 2 1 6 1 14 SL560.00 ,;.Desi nYear CAP•%Aral H 1 1 2 1 6 1 60 E9,993.00 VII.Develo Eahtln Conditions Traffic Models AM/PM Peaks VLSSIM 4 1 3 2 40 10 49 $6201.00 vid. Calibrate Edson Condltions Traffic Models AM PM Peaks VISSIM 3 1 3 2 32 8 24 S4b20.00 be Oevlea ment of E.Istin Conditions Calibration Memorandum 2 2 4 2 12 2 17 53.285.00 a. Development of enin Year No -Build VIS51M Models AM/PM 3 1 1 1 10 1 17 $3,285A0 al. Develo men, ofti-1 Year No-Bugd VISSIM Models(AM/PM) 3 1 1 1 10 1 56 $9.320.00 ail. Develo entofOpening Year Build (Alternative gl VISSIM Models All 3 1 4 2 40 6 56 $9.320.00 alit Develo merit of0 ringYear Build (Alternative p2 VLSSIM Models (AMJPM 3 1 4 2 40 6 56 $ 0 aiv. Develo ruent of 0 ening Year Build (Alternative 03) VISSIM Models (AM/PM) 3 1 4 2 40 6 88 E76,040.00 6.040. ail.Develo mentpfo enin Year Build Preferred Ded Models IAM/PM Peaktl 6 2 16 10 50 4 66 all.Develo mentolDesi nYear Build (Alternative Al VLSSIMModels AM/PM 3 1 4 2 40 6 56 $9.320.00 $9,320A0 dll Develo merit of Desi nYear Build Alternative 42 VLSSIM Models AMPM 3 1 4 2 40 6 $6 $9,320.0 atv.Develo mentof Desl nYear Build Alternative03 VISSIM Models (AWPM) 3 1 4 2 40 6 74 513A80.00 a01. Develo mentof Desi Year Build Preferred Design) Models AM MPeaks 5 1 16 a 40 4 I56 526272.00 alv. Develo merit oITralflcMa sRe ort 8 4 16 a 80 40 72 $12.6HBA0 m Address Brazos Loon Comments an Traffic Ma Is Report 4 2 8 8 40 10 K Sale Mai Is 40 H 64 $70.9f0.00 I<Anal eFalstin Crash Data last S Years 2 2 6 6 46 $8,034.00 II. Calculate Crash Rates for past 5 Years 2 2 6 4 24 6 46 57.730.00 Ill. Cate orlte [rashesb T e.5everl .Cause[ Factors. etc 1 1 6 4 24 10 26.00 Iv. Create Heat Ma of Crash LocaUont 1 1 4 2 16 2 64 $9.80.00 v. Predictive Crash Anal Is for Design Year No-eulld (H5M Methodl 2 2 4 12 30 4 54 $9.880.00 vi. Predictive Crash Mai is for Desi nYear Prefered Alternative HSM Method 2 2 4 12 30 4 60 $8.966,00 V. Review aA I Crash Modification Factors 2 2 nd 10 6 20 10 90 $75,53L00 W Develo safety a a isPortionItraRic re ort 2 2 Z .: -;,, ,YFuncths. 16 Code 102 Sin Fe.sIbl 10 40 20 � ,dlesSlblfdtali z •x`atm 'T ..Iz r d ax 1E85 527AA7D.W w .. 5M,61 ,__ - M 3r _ un4t)on,Codehi46 (145,ifi41 Ma a n •Coi7tractei3 Doliated PEa < tit- �.. _: 1�._�1 _g. __...... . / ....._ _ _. ,z `, r _ _ , . _ . -,� .. Attending [oordlnaUon Meetings as necessa IAssummede Month Meetings)10 10 10 30 14 $8.600.00 $2.00 MeetingMtnutes/Phonel sElc 4 10 16 32 58.046,00 18. Pre amtionof Pr rms Reports/Imro1., 16 7H Is2D4 Cdde 145' 14$164 - Man3gIng Coetrn<ted Donated PE': =.' '• �+ Labor Sub Totals , ` 78 76 166 335 974 190 0 4 0 0 0 0 16 1,661 $290,024.00 Total Labor Hours S31L00 527Loo Swim523B.W $150.00 $140.00 5276.00 $241.Oo 5171.00 $214.00 S37H.00 5197.00 5104.00 Haud Pate Tout Fee $74 6.00 21216.00 1 S37,014.00 $32,130.00 5146100A0 526 600.00 .00 5964.00 $0.00 1 SO.00 1 $0.00 SO.00 $1.664.00 1 1 $290A24.00 fiat Laborfee 8.4% 1 7.3% 1 12.8% 11.1% So.4% 9.2% o.tt% 0.3% 0.0% 1 0.0% 1 0.0% 0.0% 0.6% Eahls%C - CO' 23L00 Prim Prodder. BhMey BarOeM. Inc. ProlecL CIP 23b00 SH 47 at SH 21- Sraxos C-MV Edtbk C - Fee Schedule ..�.'xUnR ..,,-.' �, c�aSx.RaL3xisx.. S3'�;4D03n0� C6azi.00113x`.,.. Taming Movement Counts 2-h.url.ming Movement Count. Major lntersectlon.Weekdper Mans S450.00 60.00 2-hour Tumbg Movement CounL Major Intersection,Weekend erMmms $500.00 $0.00 2•hwTummg Movement Count.MinormlemecWn,Weekday perhams $270.00 $0.00 2-hourTmnbg Movement Count Mmar mter..aclbn, Westland per moms $300.00 $0.00 13-hour Tumng Movement Cowl Maur htersection partnInms $1,500.00 $0.00 13-hourTuming Movement Count Minor Intersection armlnms $900.00 10 $9.000.00 24HourVldeo System Classgcatlon Counts-M ar hmrsec8on erhrrma $1.600.00 50.00 24-HowVideo System ChsskicaOon Counts- Mhor intersection er htrms $1.100.00 $0A0 rs Inteection Tumkrg Movement Counts-Mmor(addMnaltumin9 movamentcounthours) erhour $150.OD - $0.00 "hour 5280.00 SO.00 mterseclkn Turning Mommem Counts -Me10r additional taming movement count hours) Intetseclbn Video perday $1T5.00 $0.00 24411our Counts ' 24-Hour Automated Tube Counts-Volrmo perdkectionipermunt, $250.00 14 $3.500.00 24-Hour Automated Tube Counts -Speed or Class erdkeelWN er man $276.00 $0.00 24-HourVolrme Malnlane VdeNRadarCount I p.riwa.1day$300.00 $0.00 24-Hour3 Vehicle CE-Vicatbn Mats Lane Count rlanald $326.00 $0.00 24-Hour M Vahkle Classification Mah Lane Count er faneld $420.00 $0.00 Additional Traffic Control (no ions closurealdetour) d $2.200.00 $0.00 Additional Traffic Contra! (lane cbsuresfdatow) d $3,100.00 $0.00 Speed Surveys Curve Speed Survey er curve $500.00 $0.00 Spot Speed Survey porbcaticn $250.00 SO.00 Travel Times Travel Thee -MAC Address Capbae perhouduna $115.00 50.00 Odgfn Des0nag0n 72-HourBkreNaN OIO MaIn Lena perunit $1.390.00 $OAD 72-Hour Bluemoth OID Arterial per unk 5750.00 $0.00 Total Una Co,, E72500.00 �Oinar Daeef F�ponau Unit Rate 04an010 • • Cdetu Lod h Malel-Taaw and Fear dal arson S45.00 2 $90.00 Lod h otol azevfeos hot Included) Cumrd State Rate daylp.m.n $198.00 2 $396.00 Moab gEyotuding almhol8 s Ovem htrequired) (Cement State Rele day/person $61.00 2 $122.00 Mk . Pumant Stale Rate moo Oak. $0.655 $4.25 1000 S655.00 $0.00 Rental Car Fuel d $75.00 $0.00 Rental Car Includes taxes and feet Insutance costs vig not be reimW Air Travef - In State -Short Notice Coach Rd TrWperum S650.00 $0.00 AirTmvel-to State-2-Wks No9ee Coach Rd Triplamsen $530.00 $0.00 TadrCeb fare each/arson 1 day $50.00 $20.DO $0.00 Parkin ea h 510.00 50.00 Tag C es leder $0.55 $0.00 Standard Postage earn S20.00 $0.00 Oven hl Mml-loaersho each S75.00 $0.00 Ovem ht Mml-overso:ed box each $40.00 $0.00 Courier Services each $0.20 50 $10.00 Phofoco ies BM! 11'X 17' each $0.10 100 $70.00 plate. lea BlYy 12'X11 each SIM $0.00 Photoco Ies Color 11'X1 each $0.80 $0.00 Photaco ies Cabr 812' X 11' r $0.75 $0.00 Pbls on Bond .fL er og.ft. $1.60 SO.00 Plots Cobron Bond r S4.30 $0.00 Plots Color an Photographic Paper) .fl. s uaro fool $8.00 $0.00 Color Graphica an Faam Board each $95.00 $0.00 Presentation Boards 30' X40' Color Mounted each $75.00 $0.00 Re Pry1Un each $5.00 $0.00 Report Bindingand tabbfn each $8.94 $0.00 Notebooks CDa each s1.50 $0.00 Total Dlncl Fsponsos 51,203.00 u Ske Vzb Labor $290.024.00 95% Unk Casts $12,500A0 4% ODE S1,2B3.00 0% Total $303,907A0 .300%, F.hba C -CIP 23-600 Prime Provider. Binkley Barfield, Inc. Project: CiP 2M00 SH 47 at SH 21 - Brazos County Exhibit C - Fee Schedule Sub Provider Baseline I occur PRINCIPAL SR GI$ PROJECT PROJECT SR SURVEY SURVEY ADMIW TOTAL NO OF TASK DESCRIPTION MANAGER SURVEYOR TECHNICIAN TECHNICIAN JABSTRACTOR CLERICAL LABOR HRS. DWGS & COSTS SH 47121 ROADWAY DESIGN - FC 160/11/1 DESIGN SURVEYS AND CONSTRUCTION SURVEYS 15D.2 DESIGN SURVEY 1 12 Right of Entry for Creek Cross Sections Collect data to create cross sections and digital terrain models 12 44 Locale existing above round uli ities 1 4 Locate tc ographic features and existing Improvements 2 8Provide M24 detalls of existing drainage sWctures i.e. culverts, manholes, etc.) 1 4 Locale wetlands (established by others) 2 .Review existing ROW maps and locate the a roximale existing ROW 4 8 80 Locate boreholas 1 3 Perform hydrogmphic surveys 4 16 Verify existing control points 1 2 Establish additional control points (8 primary and 9 secondary) as needed 2 4 3 16 Prepare survey control data sheets 2 4 4 24 Prepare horizontal and vertical control shoats 2 4 4 24 150A DELIVERABLES FOR DESIGN AND CONSTRUCTION SURVEYS Digital terraln models (DTM) and the triangular irregular network (TIN) files 2 2 B Maps, plants, or sketches showing field survey 2 2 8 8 Digital files containing 0eld survey data (ASCII data files) 2 2 TxDOT Form 2462 for each primary and secondary control point 2 2 8 All Geopak and OpenRoads files 2 2 8 11 0 50 170 468 0 12 10 711 D HOURS SUB -TOTALS $250.00 $140.00 $160.00 $140.00 $125.00 $100.00 $80.00 $90.00 CONTRACT RATE PER HOUR $2.750.00 $0.00 $8.000.00 $23.800.00 $58.500.00 $0.00 $960.00 $0.00 $94.010.00 TOTAL LABOR COSTS 1.51% 0.0% 7.0% 23.9% 65.8% 0.0% 1.7% 0.0% %DISTRIBUTION OF STAFFING $94.010.00 SUBTOTAL - FC 160 (150 PRINCIPAL SR. GIS PROJECT PROJECT SR. SURVEY SURVEY ADMIN/ ABSTRACTOR TOTAL MH BY TOTAL TASK DESCRIPTION MANAGER MANAGER SURVEYOR TECHNICIAN TECHNICIAN CLERICAL FC COSTS BY FC RPLS 0 0 0 0 0 0 0 0 0 $0.00 FC 139 (130 - RIGHT-OF-WAY DATA 0 50 170 468 0 12 0 711 $94.010.00 FC 160 (150) -ROADWAY DESIGN 11 11 0 50 170 468 0 12 0 711 HOURS SUB -TOTALS $250.00 $140.00 $160.00 $140.00 $125.00 $100.00 $80.00 $90.00 CONTRACT RATE PER HOUR $2.750.00 $0.00 SB,000.00 $23,BOD.00 $58,500.00 $0.00 $960.00 50.00 $94,010.00 TOTAL LABOR COSTS 2.93% 0.00% 8.51% 25.32% 62.23% O.OD% 1.02% 0.00% % DISTRIBUTION OF STAFFING $94.010.00 SUBTOTAL LABOR EXPENSES OTHER DIRECT EXPENSES FIXED COST AMOUNT UNIT $0.655 200 mile $131.00 Mileage .600.00 $84 Type II Monuments (Poured) $300.00 $40.00 12 21 each each 00 Ground Target(Includes paint. panel material. etc. 54,571.00 SUBTOTAL DIRECT EXPENSES UNIT COSTS COST AMOUNT UNIT $ 2 MEMBER CREW $175.00 750 hour 47.300.00 $7.3000 3 MEMBER CREW $215.00 220 hour 5178,55D.00 SUBTOTAL UNIT COSTS 5277,131.0. BLC SUB TOTAL 10 Exhibit C - CIP 23.600 Prime Provider. Binkley Barfield, Inc. Project: CIP 23.600 SH 47 at SH 21- Brazos County Exhibit C - Fee Schedule Sub Provider: RCAW SENIOR ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL SENIOR HISTORIAN TOTAL TASK DESCRIPTION ENVIRONMENTAL SCIENTIST SCIENTIST SCIENTIST HISTORIAN III LABOR HRS. ' SCIENTIST IV 111 II & COSTS SOCIALtECONIENV STUDIES -FC 120 1129 SOCIAL. ECONOMIC, AND ENVIRUNMENTAL STUDIES AND PUBLIC INVOLVEMENT 1202 ENVIRONMENTAL ASSESSMENT EA CONTENT AND FORMAT 84 40 40 Conductmeetln9s with roe 'avmers,SI31eh1Uer% and various agendas 108) 64 24 16 24 40 Pre are smd nece eMibOs for the NoO =aO mm fo Comment NOTC 120S ENVIRONMENTAL TECHNICAL ANALYSES AND DOCUMENTATION Envbonmental Public Inwhmmenl 12 Demob a Lin for uble bwIvemenl ml"Jes 20 i6 Public Meeting 1 12 48 Coco 0e. mafntabr and date a mating oo tsl of lo a ender. and o antrations 20 8 12 Make al amen amens for pubic rneetlig 40 24 24 40 Prepare and obUii State appmval for al materials and edibhs Tor Public Meeting Pa ate In PubSc MMnDeveb 16 24 40 and submit documentation of Puble Mwet comments and res nws Public Moetrt 2 8 4B Cam 00. mobfn, andu ate a mai b W of people. a enelos, and o anlaatIons 24 16 Make al artan amen for pubic mmUng 40 48 24 40 Pre aro and obtain State appmvalfor al matedals and m ill fts for Pub5c Meeting e Part!ate In Pub9C Hearlefl B 16 24 40 Deselo antl subm4 dammenlatlon of Public Meetin Comments and ros Doses 16 8 12 CE ClmftaSon Request Form 6 6 12 12 EC OS Work Plan Dovelu menl 32 40 16 48 Communky Impacts AnalyslaTedrmdcal Relm Nclse Ana" Technical Ro onM9 Water Resources Analpls and Dommentstlen 4 4 8 40 Sudacu Water Anal s Form National Wrd and Sconic Rhem analysts 4 4 40 48 WOTUS Dfinwian repoil B 8 16 24 Section 404110 Impacts Table Section 40411019 Po='f&n Packs o e 24 16 32 BIoJaqIcaVNatuW Resources MmagentAnaly.1s and Dommentallon S ecies Ana Farm 4 20 8 48 Faredand Protection Po Ad ens is Marne Mammal Protection Ad analysb Ess.ntial fish habltsle ens b USFWSMalional Marine Fisheries Servfco species consolation S 8 mIw Ste Assessment SA watr H=rdou Werlak Pro ect kn act EwbaWn Re crt B IS 18 16 OB 15 Amheab lost Documentation SeMm Archcob bat back round study Amheo loal surM Archmbglc.l fntensive surve Historic Re- Iden'd3lmtion. EwUatvn, and Documentation Semices 2 10 20 Historic Resources PCR 2 1 4 25 Historic Resources Research Des' n Historic Remomos Su Report 12 18 8 60 215 Flood lakt Impacts St.-.Ier Permits 416 390 280 672 Ila 285 2153 -TRATEALS HOURS SUB -TOTALS HOURS SUB-TOTALS $200.00 $130.00 $115.00 $95.00 $145.00 $95.00 $272,965.OD HOUR $83200.00 $50.700.00 $32200.00 $63840.00 $15.950.00 527,075.OD 132% TOTAL LABOR COSTS % DISTRIBUTION OF STAFFING 19.3% 18.1% 13.0% 31.25A 5.1% $272,965.00 SUBTOTAL - FC 120 (120 FC145 MANAGING CONTRACTEDIDONATED PE 145.1 ConbaclM emenl and Ad.W.Velbn 28 D n lenm mee0n s assume march -24 months Schama0c rovlow meetbrgs Assmna3submMal moe0n s 6 roles Management antl Aamnsuawn(2 monmi 8 62 HOURS SUB -TOTALS - 62 5200.00 $$0.00 5$0.000 59 A45.00 $95.00 CONTRACT RATE PER HOUR 51 0.00 .00 $0.00 E0,00 50.00 E72A00.00 TOTAL LIBOR COSTS 1DO.OYo 00. 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% % DISTRIBUTION OF STAFFING Exhibit C - CIP 23-600 Prime Provider. Binkley Barfield, Inc. Project, CIP 23-600 SH 47 at SH 21 - Brazos County Exhibit C - Fee Schedule SUBTOTAL-FC 14S 114 SENIOR ENVIRONMENTAL ENV9RONMENTAL ENVIRONldENTAL SENIOR HISTORIAN TOTAL COSTS BY TASKDESCRIPTION ENVIRONMENTAL SCIENTIST SCIENTL�T SCL.NTIST HISTORAAN 11 TOTALMHBYFC FC SCIENTIST N 1n II 416 390 280 572. If0 2B5 2153 3272.965.00 FC 120120- SOCL4LfECONlENV STUDIES $12.400.00 FC 145(145) - MANAGING CONTRACTEDIDONATED PE 102 672 110 205 2153 HOURS SUB -TOTALS 416 1 $200.00 390 $130.00 280 51200.0 00 51950.0 595.00 CONTRACT RATE PER HOUR $83.200.00 $50.700A0 $32.200.00 $63,B40.00 3—.8 $15.950.00 527.075.00 5272.9e5.00 TOTALLABORCOSTS 19.3% 18.1% 13.0% 31.2% 5.1% 132% % DISTRIBUTION OF STAFFING E265,3fi5AD SUBTOTAL LABOR EXPENSES OTHER DIRECT EXPENSES FOXED COST AMOUNT UNIT t.Tdea a $0.655 1600.00 moo 51.048.00 E1 048.00 SUBTOTAL DIRECT EXPENSES COST AMOUNT UNIT $200.00 UNITCOSTS Hotel 5100.00 $85.00 2 3 nl hts da $265.00 Car Rental $0.15 1000 5150.00 Plrotom los BAY (81Q'X11 chedl 6Ls forOAOC, Pubic Inmkemenl Malouts) S$000 Photow les Cabr 81R'X 11 50.50 1000 Pbis Cabron Band) S1.7b $6.000.00 F Rental Pubflc.r and Pubic Hearin Fa $3,000.00 2 hr 5800.00 S Officers for two PUblic lnwt+ementEwnLs $50.00 16 $180.00 Posts a ub6c tmt- ent Mallwm 50.60 300 $20000 CourtRe arter 52,500.00 1 L-m,500.00 B Scale Pdnts 15 Boards perewnt $50.00 30 $4.000.00ble Notice EI.DOD.00 4 516,000.00 Mersa e5 n 1 n fr2weekS, In,!UdesdOW and .a mll tvmdin 4a .for2 ubic InwNementewnts,=Itmsl mv1ded hem E2.ODO.OD 8 n $32.085.0 E,�mer AL UNIT COSTS SUB TOTAL Exhibit C - CIP 23.600 Prime Provider. Binkley Barrield, Inc. Project CIP 23-600 SH 47 at SH 21- Brazos County Sub Provider: EPR Exhibit C - Fee Schedule TASK DESCRIPTION QUALITY MANAGER TRAFFIC NOISE EXPERT ENVIRONMENTAL SCIENTIST 1 GIS/ CADD ADMINI CLERICAL TOTAL LABOR HRS. & COSTS SOCUUJECONIENV STUDIES -FC 120 (120) 120.5 ENVIRONMENTAL TECHNICAL ANALYSES AND DOCUMENTATION Noise Analysis Technical Reporting 6 148 18 16 4 HOURS SUB -TOTALS CONTRACT RATE PER HOUR TOTAL LABOR COSTS % DISTRIBUTION OF STAFFING 6 $165.00 $990.00 3.2% 140 $130.00 $19.240.00 77.9% 16 $85.00 $1,360.00 8A% 16 $90.00 $1.440.00 8A% 4 $50.00 $200.00 2.1% 190 $23.230.00 SUBTOTAL - FC 120 120) TASK DESCRIPTION QUALM MANAGER TRAFFIC NOISE EXPERT ENVIRONMENTAL SCIENTIST I GISI CADD ADMINI CLERICAL $23 230.00 TOTAL MH BY FC TOTAL COSTS BY FC FC 120 120-SOCIAUNV ECON/ESTUDIES 6 148 16 16 4 190 $23,230.00 HOURS SUB -TOTALS CONTRACT RATE PER HOUR OT, LABOR COSTS %DISTRIBUTIONOFSTAFFING 6 $165.00 $990.00 3.2% 148 $130.00 $19.240.00 77.9% 16 $85.00 $1,360.00 8.4% 18 $90.00 $1.440.00 8A% 4 $50.00 $200.00 2.1% 190 $23.230.00 SUBTOTAL LABOR EXPENSES $23,230.00 OTHER DIRECT EXPENSES FIXED COST AMOUNT UNIT Meal excluding alcohol 8li s Ml eage $36.00 $0.655 1.00 151.15 da / rson Mae $36.00 $99.00 BTOTAL DIRECT EXPENSES SUs $135.00 UNIT COSTS Noise Meter Rental COST $250.00 AMOUNT 1 UNIT week $250.00 SUBTOTAL UNIT COSTS $250.00 EPR SUB TOTAL $23,815.00 13 Exhibit C - CIP 23-600 Prime Provider. Binkley Barfield, Inc. Project: CIP 23-600 SH 47 at SH 21 - Brazos County Sub Provider: Acacia Exhibit C - Fee Schedule TASK DESCRIPTION Principal Principal Investigator Project Archeologist Technician II Technician 1 ADM]W CLERICAL TOTAL LABOR HRS. & COSTS 120.5 ENVIRONMENTAL TECHNICAL ANALYSES AND DOCUMENTATION Archeological Documentation Services - - Archeological background study 1 6 10 Archeological reconaissance survey Archeological Intensive survey 111 4 38 78 1 82 40 1 4 HOURS SUB -TOTALS 5 44 78 92V$2.4O0.00 4 263 coNTRACT RATE PER HOUR $125.00 $103.00 $79.00 $68.00 $70.00 OTALLABORCOSTS $625.00 $4.532.00 $6.162.00 $6.256.00 $280.00 $20,255.00 %DISTRIBUTIONOFSTAFFING 1.9% 16.7% 29.7% 35.0% 1.5% SUBTOTAL - FC 120 120 $20255.00Principal TASK DESCRIPTION Pdndpal Investigator ProJeet Archeologist Technician II ADMIW CLERICAL TOTAL MH BY FC TOTAL COSTS BY FC FC120 120-SOCIAIJECOWENVSTUDIES 5 44 1 78 1 92 40 1 4 263 $20.255.00 HOURS SUB -TOTALS 5 1 44 1 78 92 40 4 263 CONTRACT RATE PER HOUR $125.00 1 $103.00 $79.00 $68.00 $60.00. $70.00 TOTAL LABOR COSTS $625.00 $4.532.00 $6,162.00 $6.255.00 $2,400.00 $280.00 $20,255.00 % DISTRIBUTION OF STAFFING 1.9% 16J% 29.7% 35.0% 152% 1.5% SUBTOTAL LABOR EXPENSES $20.255.00 OTHER DIRECT EXPENSES =FIXE90).COST AMOUNT UNITNGlea a Per Diem 800.00 9 mile day/person $524.00 $576.00 SUBTOTAL DIRECT EXPENSES $1,100.00 UNIT COSTS Hotel Photocopies B/W Is1W X 11-) (check plots for OAOC. Public involvement Malouts) Photocopies Color 8112' X 11' Curallon i Baakhoe Site Recording COST $120.00 $0.15 $0.50 $455.00 $1.600.00 $96.00 AMOUNT 12 460 236 1 1 3 UNIT nights project ' day site $1.440.00 $69.00 $118.00 $455.00 $1.600.00 1 $268.00 $0.00 SUBTOTAL UNIT COSTS $3,970.00 Acacia SUB TOTAL $25,325.00 14 Exhibit C - CIP 23-600 Brazos County CIP 23-600 BBI PN:PBBHOU5186.0000.0 ID Task Name Duration Start Fnish QV 3, 023 QV 4, 2023 Qtr 1, 2024 QV 2, 2024 QV 3, 2024 QV 4, n24 Qtr 1, 2025 Qtr 2, 2025 Qtr 3, 2021 QV 4, 2021 Mr 1, I A Nov a FebMar a n J I Au Nov D r M u u 5 v 1 1 NTP ji day iFri 12/1/23 !Fri 12/1/23 NT 12/1 2 Data Collection i15 days Sat 12/2/23 ISat 12/16/23 Data Callectic 16 nTeIde 3 -.....__...........,--- —J Stakeholder Coordination 580 days Wed 4/17/24 ,Mon 11/17/25_-.._......----........_.__... kCoordination 11/17 4 Utility Coordination 656 days Thu 2/1/24 ' -._......._.._................._.._.._ ;Mon 11/17/25 Util' dY oon11/17 5 Survey 130 days 1Sun 12/17/23 'Wed 4/24/24 Su e,, 4/24 6 l.........--......_.....- --- _.-------___m_�.-__._ys _- Rue 1/16/24 Sun 7/14/24 Conceptual Design 180days 6eometric5cheati,c---1491days -Sun7/14/24-€Mon11/17/25 Conce t P 1Desi�n 7/14 9 -- - GeometricSchematic [ .:k--_•_,•> -- 11/17 7 8 Preferred Alternative t1 day Thu 8/1/24 Thu 811/24 Preferred Alternative 8/1 9 -_....... .-----.T_.........._._......�-_..__... S&E 30% --!----... -- _..- i1 day ;Wed 1/1/25 ._......c...._..__._._.._...._._.__ Wed 1/1/25 S&E 30% ♦ 1/� 10 VE Study 1 day ;Fri 2/14/25 Fri 2/14/25 VE Stud ♦ 2/14 11 _....._- _...�. S&E 60% -_--......_. --.... -I. ......... .--....- 1 day ITue 4/15/25 1--.._.- - 'Tue 4/15/25 ME 60% 4/15 ME 90,U 12 5&E 90°. 1 day JWed 8/20/25 !Wed 8/20/25 13 NEPA Clear .1 day Pon 10/20/25 ;Mon 10/20/25 EPA8Cle O ME 100% 0 11/20 Project Complete 12/1 14 -•--—._....- --- S&E 1009 1 da f11u il/20/25 TFtu 11/20/25 Y I i Project Complete 1 day iMon 12/1/25 Mon 12/1/25 15 Project: SH 47 Schematic & Env. Task Milestone Date: Tue 11/14/23 Page 1 AMENDMENT #1 TO CIP 23-601— ARCHITECT DESIGN SERVICES FOR BRAZOS COUNTY ADMINISTRATION BUILDING THIS AMENDMENT TO CIP 23-601 Architect Design Services for Brazos County Administration Building ("Amendment") is entered into and effective this 12th day of December 2023 (`'Effective Date") by and between Brazos County ("Customer"), and Plan North Architectural Co. ("Provider") each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into ("Agreement") for purposes of Plan North to County; and that certain original contract # CIP 23-601 provide architectural design services for Brazos WHEREAS, the Parties desire to amend the pricing as set forth in original contract # CIP 23-601. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: 1. Adding additional scope and fees for design services by $224,600.00, as per Exhibit A. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile Signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. COUNT Si nature f A rJ5 Pert p s NaVe T C'au� cJuDroGF Title Date P n North Arch' ectural Co. M&EC"AF-AW Title Date PLANN®RTH ARCHITECTURAL CO. P.O. Box 2468 Brenham, Texas 77834 November 22, 2023 RE: AMENDMENT TO AGREEMENT BETWEEN BRAZOS COUNTY AND PLANNORTH ARCHITECTURAL CO., DATED MAY 17, 2023 Brazos County Leadership: Please accept this letter as a proposed Contract Amendment for the following project, as described in our mutual agreement dated May 17, 2023: "Brazos County to contract with an architectural firm to complete the design after the feasibility study with Architect for remodel of select areas of the Brazos County Administration Building, currently, located at 200 S. Texas Ave., Bryan, Texas" Updates to the scope of work and corresponding fees are shown in Attachment 1 below. Please contact me should you have any questions. L� V Ken Burch, AIA Managing Principal, PlanNorth Architectural Co. 979-251-45o6 ken _plannorth.com Attachment 1 1) Chiller Pipe Replacement, Additional Design Services of $15,000 • Scope of work includes: a. MEP Engineering b. Create pathway inside building with new chiller pipes c. Replacing exterior chiller pipes between the stairs and North Wing in existing location d. Building Envelope Consultant Services (Inspect the existing building envelope penetrations and develop recommended and associate plan details/specs for the work) 2) Add Records Manager Office, Additional Design Services of $6,000 • Scope of work includes: a. Repurpose existing room for office space on Level 1 Area C b. New carpet, new light fixtures, replace gyp board on all 4 walls, paint, relocate door, new door and frame, add/relocated outlets/data, new acoustical tile ceiling and grid 3) Renovation of Risk Management Area, Additional Design Services of $22,000 • Scope of work includes: a. Repurpose existing areas, add new offices and storage rooms b. Add transaction window c. Add door access controls d. Add millwork to Store/Copy room e. New carpet, light fixtures, office layout, add and/or relocate outlets/data, new acoustical ceiling the and grid, revise door locations, paint f. Revise existing 4" CMU wall to add door/frame, add gyp board furring over wall g. review/evaluation of existing CMU wall at corridor 4) Additional Corridor Hallway, Additional Design Services of $1,600 • Scope of work includes: a. Refinish existing corridor on Level 1 Area B from main corridor to existing double doors at exterior b. Replace existing can lights with new 2x2 light fixtures c. Replace ceiling with new acoustical tile ceiling, new gyp board ceiling furrdowns d. New paint on walls 5) Sanctuary Window/Door Replacement —Area A (16 tall exterior windows & 1 double exterior door), Additional Design Services of $75,000 • Scope of work includes: a. Structural Engineering Design b. Building Envelope Consultant Services (Inspect the existing windows and develop recommendations and associated plan details/specs for the work) c. Selection of glazing types d. Exterior detailing for door/window replacements, waterproofing, sealants, revise brick design around window casement areas 6) North Wing Window Replacement —Area C (17 windows), Additional Design Services of $71,000 • Scope of work includes: a. Building Envelope Consultant Services (Inspect the existing windows and develop recommendations and associated plan details/specs for the work) b. Selection of glazing types 2 c. Exterior detailing for door/window replacements 7) New Elevator serving the Sanctuary Building, Additional Design Services of $34,000 • Scope of work includes: a. Structural Engineering for foundation and shaft b. MEP Engineering for elevator equipment and enclosure c. Architectural plans and specifications for elevator and shaft :REQUEST - FOR;BID.:. • : BID N0:=24=062 :. Road Signs And Sign hosts SEALED: BID5.T0 BE .SUBMITTED BEFORE: - 72023,.2.:00 :mCSTTuesdi Novamber :TO THEN BRAZOS.COUNTY PURCHASINGDEPARTMENT' :. •200 5: Texas Ave. Suite, 352 cyan, :TX'.77803 • :. : • Phone: (979):361-4290.' "Fax: (979) 36-1-4293 : " . Respondents,-theii employees and/or. representatives .are prohibited from contacting_ariy offioial or. . employee of Brazos County,' except the Purchasing Agent, regarding this solicitation from the issuing date'of the solicitation until scheduled cjral presentations or the date.the Brazos County.Commissioners . Court meets to••considei award of the -bid. 'Any.such contact will be grounds for iejection, of the Respondent's bid: .: kn compliance with this' solicitation, ahe undersigned Respondents) having examined the solicitation and specification an:d.being familial with -the conditions.to be met; hereby- submits the:following bid forfuriushmuig thema rial and/or services listed on:frie�a tached-Bid orm agrees to deliver said - ` items at the locations and for the prices'set forth on the Bid Form:: Company -Name:.. Vulcan.1ne dba. Vulcan:Signs :By (Print):: David B Beyiacqua ' :::..' ::.Title: Vice President/GM ; Physical Address: 408 East: Berry.: Ave Foley AL 36535 . Mailing Address: ' Pq.Box:1.850 Foley. -AL 36536 Telephone:- 800-63M845 Fax: 251-94371544 E-1VIai1: vulcan3@vulcaninc.com. ' Bid No: 24-062 Page 2 of 16 . Bids will be'.received at the. Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352; Bryan; Texas prior to 2:00 p.m., Tuesday', November 7., 2023 at:which time bids willbe publicly opened and read'aloud. - . A.' SCOPE OF BID = Bids are solicited• for, furnishing the merchandise, supplies; service, and/or :eduipment set forth in this bid request fora one (.1) year period beginning January 25, 2024 thrqugh January 24, 2025 in accordance with the'following Conditions of Bidding. Brazos County is in need to purchase road signed, sign posts, and post hardware. B. CONDITIONS OF BIDDING 1. ' The following instructions apply to all bids and become. a part of terms and conditions of. any bid submitted.to•the Brazos .County Purchasing.Office, unless otherwise specified. elsewhere m this'bid request: Al Respondents) are required to be informed of these terms and conditions 'and will be held responsible for having done so._ 2. Definitions: In order to simplify.the language throughoutthis bid; the following definitions - shall apply: a.-BRAZOS COUNTY — Same.as County. b.' : COM WSSIONERS COURT:= The elected officials of Brazos County, Texas given , .the' authority to exercise such powers: and- jurisdiction • of all 'County business• as' conferred by the State Constitution and Laws: c: * 'CONTRACT — ' An agreement between the County and. a Contractor .to furnish supplies and/or services over. a designated period of time during which repeated ;purchases are made of the commodity specified. d.' 'CONTRACTOR - The successful Respondent(s)'of this bid request. e. COUNTY — The. 'government of Brazos ' County,. -Texas -and its 'authorized... :representative. ' SUB -CONTRACTOR -Any contractor - hired:' by the Contractor. or supplier to f n-nish_materials -and services specified in the. bid request. g. ' :RESPONDENT = Any siippher'or vendor responding to the bid request.' 3.' Upon .acceptance :and approval by the. Commissioners Court, this bid effects a working contract. between Brazos County and the Contractor for the period designated. 4. 5, Bids must be received by the Purchasing Office'prior to the time and date specified: The were fact that the bid was dispatched will not be considered; the Respondents) must have the bid actually delivered to and received by. the Purchasing Department. The County reserves --the right -to accept or reject"in part or in whole, any bids 'submitted, and to waive any technicalities for the best interest of the County. Bid No. 24-062 Page 3 -of 16 - 6, Brazos' County shall- not be'.responsible for any .verbal. communication between any employee of the 'County and -any Respondent(s). Only tiwritten specifications and written price quotations will be considered. Respondents) with questions regarding the bid should submit them-. in . writing via .: the Brazos Valley e-Marketplace .. • at https//brazosbid.ionwade.net., 7: Brazos County reserves the right to reject any bid that. does not fully respond to each -specified item. 8. Respondent(s) .must include Tax Identification Number for. the bid to be valid: 9: Should there be a change :in: ownership or management; the Contract shall-be"canceled : unless a mutual .agreement is .reached' with the new 'owrier:or manager to' Continue the Contract with its -present provisions and prices. This Contract is nontransferable and may not be reassigned.by'either party. IQ. The • County may cancel -this: Contract at any time for any -reason;. -provided a thirty -day written notice is given. - 11. ,The -bid -award shall.be based on, but not necessarily, limited to, the, following factors:'' a.. Unit Price.' b.. -Extended price c::: Special needs and requirements of Brazos County ' a,:. Results oftesting samples,(if required by Brazos County) e. ' Delivery _ J. References :g Brazos County's 'experience with'products bid - h. ' Respondent's past performance. -record with,Brazos County �12. ,Although the cost of products to be provided is an essential part of:the bid, Brazos County is, not obligated to award a contract on the sole basis of but will award to Respondent considered to be the best value to Brazos County. 13. A:cceptance of merchandise; work, and/or equipment, provided shall be made by the County the sole discretion of the Commissioners: Courtwhen all terms and conditions of .the Contract and. specifications have been met -to, its satisfaction,- including• the submission to: the County of any and, all documentation as may be required: _ 14. Title and risk of loss of the goods .shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the poiiit,or points of delivery. Bid No' 24-062 ' :.. Page 4 of 16 15. This Contract shall be governed by the Uiii rm. Commercial Code:as adopted in the State of Texas 'as effective and in force on the. date of this Contract, when: applicable.. -16. Bids must.be submitted on quantities and units of measure specified by:the bid. documents.. :. In the event:of errors in'exterided prices the unit price shall. govern..: Any suggested change . - in quantity on the part of the Respondents) td-secure-better .price or delivery,• is welcomed and may be given.. consideration provided that- the•.bidder also bidson the, quantity :. specified: ' 17. Bids must specify the ,number ' of consecutive calendar � days required to deliver the commodities under normal conditions. Failure -to. -specify delivery time will be.considered' ' reason enough to cause -ft. bid to'be_ disregarded. !Delivery time. quoted will be given-. consideration :in' awarding. a' contract. -If delivery is not made withina* reasonable time of the specified delivery in the: bid Ahe entire order or contract may be canceled; and the Contractor barred from bidding in'future Solicifations: • :18. •Bids cannot be -altered -after receiving time... No. bid may be withdrawn after operiing:time wrthout'acceptable- reason' and with the approval of the Purchasing.Agent. . 19..'Bids' must. be submitted on: this* form and returned• in' a sealed • envelope clearly :: ' .. marked with A66oinden ''Name and Bid.Number:to ensure -proper•recosnition upon . its arrival. Bids will not'be considered if submitted by telephone. fax or any other means oftauid dispateh;'rior:will a bid be considered if submitted to any otheinerson or: department. other than specifically- instructed.: Bids not 'received »rior to- the . . expressed..daie and time listed -in this .bid-will�•be reiected or:retti ed unopened.to .the Respondent(s). Bids. submiothe tted:to.any r person:or department other than the. : . Brazos County' P.urchasins-Departinent.will not be accepted:,.:: 20.1fis_the Res • op ndent'.s sole responsibility:to print and review all-p of the bid document, - attachments, -.questions and -responses, addenda, and; special. notices. -The. Certification -of Bid Form must be --completed. to include full firm -name; mailing :address, ..telephone number, email address,. Vendor. Tax -Identification number.and- signed.by.an authorized . representative of:the firm. :Failure to-provide.signature onthe- Certification -of Bid. Form :. renders bid non -responsive. Failure to complete the submission -of all required- forms, . '. including but iiot.linuted to the.Reference Page, House.Bi1189 & Debarment "en cation * - = form; Questionnaires (when applicable), Addenda (including .revised forms); and any other -specified forms or •documents may -be grounds 'for rejection of 'entire .bid.- By- submitting.a response to -'this solicitation, the Respondent(s)-agrees. to comply with HB 1295, Governirient.Code•2252;908; if awarded a contract.: Respondent(s) agrees to. provide Bid No: 24 062'- ' . Page.5 Brazos County the "Certificate of Interested Parties Form .1295: as required, for•. renewals; amendments or `extensions to the Contract. Visit hops://ethics:state:tx.us/whatsnew/elf .info form1295.htm for more irifoizriation. - - : 21.: In the: event of: a needed change :in the specifications sent :to :the bidder;. it; is understood that all the foregoing terms shall apply to the; addendum or. addenda: Any. inteipretation,:: , corrections :or. •changes to these 'specifications will be made: by: addenda.: Sole ' issuing authority of addenda shall be vested -in the: Brazos:County'Purchas" Agent; authorized- :: . to do so b}► the .Coinmissioner.'s Court.: Addenda will. be made: available using the same Aistribution.method used to post or make availdblelhe. original solicitation..' Bidders shall ackuowledge're*pf of -all addenda or their proposal'may be considered non -responsive: : ' 22. It:is our:policy not to fiunisli bid results over the phone: Bidresults:and.fabulation sheets • : will be-posted:on the Brazos Valley e-Marketplace (lions://brazosbid:ionwave:net), after : bid award:byCommissioner's'Court:. : 23:. The bid specifies: the •imiaber. of consecutive. calendar, days -required •to• reach substantial' completion of the project -under normal .conditions: Failure to;comply:with completion'. : tibie•will be considered•reasbn'enough to enforee:liquidated'damages and/or.cancel-the-. contract: If the job-cannotbe completed. within the terms of the contract as'determined by' .Brazos County; Brazos County vriill suffer:further loss.;Contractor'and Contractor'.s:Surety'.: shall•be-hible for and shall. pay. Owner •stipulated andfixed sums, hereinafter agree toas. . : liquidated "damages;. for. each .additional calendar day.' of delay'past:the thirty' (30) 'days' stated hi the :contract: Two 11undreil Fifty • Dollars ($250:00).At: is. understood. that said sum. shall ' be considered :liquidated, damages .and ,shall . not be -considered as a, penalty against:the Contractor::. `.24-.' Brazos. County reserves:the right to extend this -Contract annually for a maximum of:three 3) additional,' one (1) year periods -with no_changes'in-the :terms or:conditioris of. this Contract, -if :agreedupon byboth parties. 25.. The: Contractor. agrees to: extend prices and, terms to all: entities that has entered or will enter into• joint purchasing inter -local -cooperation agreements) with Braz' s'Couhty:; - 26. 'Three(3). references are.to:be provided.by Respondent. Failure to submit -references may result in disqualification of bid. Brazos County department references will not�be accepted:: -27.. Contractor shall: observe' and. comply: with .all federal, state and.' local. laws; safety, ' and. health.regulatioris;'ordinances; and- all regulations.iwhieh-in any manner effect conduct=of _ ' _ :the work_ or_services bemg performed. Bid No. 24-062. ,. Pa' ' 6 of �16 :..28.: Any subcontracting must. be.approved prior to commencement of the Contract by Brazos County. ..29: -: Any. variation from the, e' ications in this:bid documemi must be indicated on the:bid or on a separate, attachment to -the bid -and -labeled as such..: 30.. Ariy branddame, :or manufacturer's reference used is: considered to be: de - not - ' restrictive;= and, is indicative of the type- and quality the County desires to purchase. Bids - - on similar items of like, quality will be considered:only if it is noted iri the'bid documents -and accompanied by Affly descriptive product literature: All- substitutions will'contain the .: same: active ingredients: in. the same percentages or quantity of the :items: listed in the bid. If notation of substitution iti-not made, it is: as, the.Respondent(9) is bidding the item. specified :.. . .31 The --County does not guarantee to purchase any miniMum:ormaximum quantities: -If any. = quantities are listed in the:bid; they are estimated quantities used_for.calculating purposes Only. 32; Iri,the event the. Contractors: unable to furnish any item: within .a: reasonable time after- :. ' :.older is..placed:due "to:.strilces; war or any.reason beyond the :Contractor's: -control, the County: reserves the right tb purchase these items from any: source, without causing this Contract to, be canceled. : . _ - .33, $razos'Couuty will only be required to.pay for inaterials actgally receivedand/or services actually.proyided: Brazos. County•shall:not be:required:to pay'for:materials:or services . described in the contract that are not•used.orprovided-by the Contractor in completion_of': the. Contract: ''This term supersedes. any contradicting terms throughoutthe Contract and/or any attachments. 34.: The Contractor. should §ubmifltemized invoices with'clearly inarked.remittance copies -to.. ' the following address: - Brazos County. ATTN: Auditors . P.O.-Box 914 : . = Bryan, TX :77806 ; Statements of accounts will . not -be sufficient -to . warrant '.payment.. iJnless other , arrangements have . en made' all invoices Ao be: paid. in:' full , within 30 days ' after . satisfactory- delivery. of commodities: and: or :services :and receipt.of invoice at the listed: Bid No. 24-062 Page 7 -of 16 Address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 35'. As a governmental subdivision, Brazos County .is exempt from most types. of taxes, including but not limited to sales tax,. excise tax,, ind import duties: Such costs must not be- included in bid prices.. Tax Exemption Certificates can be obtained upon request. from . . County. ' :36. Upon award of Contract for any commodity or materials purchased•by Brazos County; the Contractor- . agrees • - to protect the County from any. claim involving. patent right = infringement, copyright infringement, sales franchise disputes. 37.. Unless otherwise specified, all items- ordered from the Contractor must be new;, unused, and- in- first class condition: -Products..usually packaged• for- commercial .sale shall be furnished in proper container so as to facilitate; storage and handling. 38: This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and ' the subsequent Contractors) are advised they may have disclosure requirement - pursuant to Texas Local Govemment: Code, Chapter 176. This law- requires persons " desiring to:do�busiiiess with the County to disclose.any gifts that have an aggregate value in excess. of $250.00 "given: to any employee of the County, County Official to the County Official's family:members or:employment of any employee of the County, County Official or.the.County Official's family members during. the preceding twelve (12) month.period: The: disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Govemhapter 176 for the detailsofthis.law.Local:r 39.. Venue for any dispute, shall lie exclusively in. Brazos County, Texas; notwithstanding anything -to the contrary. ; .40. Respondent(s) .understands that Brazos County is a •governmental entity subject to Texas -------- - . --State-and Federal public-in.forn at-ionstatutes.=The_requirements of -Subchapter ,chapter 552, Government Code,- may apply to this bid - and/or subsequent contract .and the -contractor or vendor- agrees that the contract can be terminated if the" contractor or vendor. knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as.required by Sec. 552.372_(b) of the Texas Government -Code. 41. Notwithstanding any provisions contained herein, the*obligations of Brazos County•are expressly contingent upon the, availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. Bid No: 24-062 = Page'8 of 16 42. The. Contractor's work and materials shall comply with all. state and federal laws; municipal' ordinances, regulations, and directions of inspectors appointed by- proper authorities having. jurisdiction. 43. The. Contractor shall- perform 'and require all subcontractors to perform the: work in accordance with applicable laws, codes, ordinances, and •regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply-'to.its employees. 'In the event any of the conditions of the' specifications violate the code for any industry; then such code conditions shall prevail. .44. The Contractor shall follow all applicable • state and federal .laws, municipal • ordinances', and' guidelines con cernm ; soil erosion' and :sediment control -throughout the Project and warranty.term. C: SPECIAL PROVISIONS . 1. All deliveries are to be made•F:O.B. Brazos•County Road and -Bridge Department; during regular working days, and between the hours of 7:30. A:M. -and 5:00 P.M.-Monday'throtighi Thursday, unless otherwise.' quested by the County and loaded into County bucks by the. Supplier; :or loaded and hauled aiid delivered anywhere in the County by the Supplier :. .during* the mentioned- •working days and hours: Supplier will :have carrier notify Brazos County 24:hours in advance of delivery or delivery may be refused. 2. Vendor will be required to 'notify the Brazos Courity'Road and Bridge Department in the event -of unforeseen delay arising in the delivery of -a specified shipment. In the event a shipment will not arrive at. the job' site within two (2) hours- of designated -time -Brazos. County shall have the right to. refuse acceptance of the order. 3:' Vendor will be required to deliver to Brazos County. Road •and.Bridge Department or joii- site in Brazos County when and wliere requested and remain on the. job with: truck and operator aqong as required-fo completely place.load: j-- -. - 4.. Brazos County reserves the right .to test any materials -delivered ut the requested site for compliance with specifications. The•vendor will remove immediately from the job site or . right of way any materials that- are deemed unsatisfactory. .5•. ' Material Safety Data' Sheets and Placards' must be furnished at. the time of delivery as specified by State and F.ederal:Regulations (1F APPLICABLE). 6. Any vendor vehicles traveling -on County roads will not exceed its legal gross weight. Bid NOO 24-,062 Page 9 of 16 Brazos County will perform test through a third .7. If samples or sample testing is required, party. Vendor will be requifO to. allow .the . third -party access to the facilities in order to acquire samples for testing.. Failure to submit reqqqstdd testing. may disqu&idisqualifybid... 8. Brazos County reserves the right to award the contract to several vendors.. The successful bidders will have. the . exclusive right. and duty 6 -provide the -prod . uct§ -lisied hereiii to the Co4nty. The County does not. guarantee to purchase any. minimum quantities. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruref."his insurance t furnish to the. County a 9 agent or, carrier to sh ceriihcate',of -ln§uran*' 6 -attesting to. the issudAce'.oHhe following parts of this section; ce -Pleaie note that suchtdrtifiOies of.Insu'rancei.and any'requiiO bonds* must be'issued and th6n apprived by Brazos o' Risk. Management. T16 Certificate of Insurance must be approved by Risk-Manag*dment before any deliveries-cahbe:made. 2.. TheCo'ntractor shall furnish and keep in full force the following insurance duFifig the term of this Contract: 1 Siitutory. Worlan6n` 9. Compe'n' safion.. or $ 1,000,000 Employe?'s L*iability'Insuranc'e with waiver of spbrogatiQ'A. -4. General: Liability with limits for bodily.injury and for pr6perty damages of not legs than $1,000,000. aggregate, .$500,000. each occurrence with- Brazos County named 'as''an Additional insured and waiv*er'o'f subrogation. 9: Commercial Automotive Liability with $500'0'06 -SL,for Bodily Injury and Property Damage Liability with Brazos CountY -named as additional insured. b.: Cargo Insurance to suffidiently-pover materials transported. 0 aforementioned vblici�s - and Certificates -of .5. ..All T the s __.IrjsuKanc.6_ should be issued immediately after the Contractor receives notificationofdward. J The Contractor agrees to release and hold harmless . Brazos County from any and all claims. and liability'due to the acts of the Confract&s`dmpfoyees and the operation of his equipment.. Tbe'C6ntrhcior also agrees to hold harmless.Brazos County from any and all expenses, -including attorney fees, incurred 'by Brazos.County in litigation or. otherwise resisting such claims or liabilities. as a result -of the Contractor's employees' activities. ' Further,, th6 Contractor agrees to protect, indemnify and Sold h amiless Brazos from -and against all claims, demands and causes of -action of every kind and character brought by any employees of the Contractor against ' Brazos County due to personal Vulcan:Signs APartofVulcan, Inc. 408 East Berry Avenue • P.O. Box 1850 • Foley, Alabama 36536-1850 = (251)• 9.43-1641 FAX (251).943=1544 • E-mail: vulcan3@vulcaninc.com • Website: www:vulcaninc.co.m CUSTOMER REFERENCES'.. Greene t6,. MO'. . ' Galveston Co'.TX =:'Mr. Leroy Gott. —Buyer. . ' .:. Mr.. Rufus:Crowder _Purchaser 933 N. �Robberson.Ave. ::: 722 Moody;:4�' Floor ; Springfield., :MO; 65802 _ Galveston; TX 77550 • . Phone #41.7=868-4013 Pho.66 #409-770'537.2 Igott Qreeneco.untvmo:cov... - — .. .. rufus.crowdoi@co.daiveston.tx.us - :. .. : City:of Raleigh; NC :: - :. State of Alabama : : . .. Ms: Eric Johnson -Purchaser .: := :. :. Mr.:Michael Wright:= buyer . 222 West Hargett St: :. 523'Traffic Open Dr: :.. ... Raleigh, NG27601 _ : Montgomery; AL'36130 ' :Phone #919-996-3240 Phone #407-836=8G62- eric.ioHnsan(a�raleighnc•:gov wrightmf@dot.state.al.us, :. State of Tennessee . .,State of•Louisiaha Mr .Erick B;usby:- Procurement -Spec. :: Ms. Maftie.Sachse:--=Procur.; Spec:' :312 Rosa L: Parks Ave. :. -PO: BOX 94245': , Nashville,. -TN: 37243 :. :Baton Rouge, LA 70804:. -Phone: #615=2.5.3 8900- . Rhohe .#225-3.7.9-�1761;_�- 'Erik.busbvCaD_tn.gov- . mattieaachse@la:gov : • : "AN EMPLOYEE OWNED COMPANY!" Bid No. 24-062 Page 11:of 16 F. SPECIFICATIONS & QUOTE EST -DESCRIPTION SIZE SIGN # PRICE•EA.' TTL PRICE ' 1- I` (Blank),Speed Limit- White w/ black letters 24 x 30 R2-1 (BLANK)' $ 25.15 $ 25.15 . 2 -10 20 MPH Speed Limit - White wlblack letters 24 X 30 R2-1- 20 - $ 25:15 $ 251.50 3 10 25 MPH Speed -Limit - White wlblack letters 24 X 30 R2-1-'25 $ 25.15, $-251.50 -A .10. 30 MPH Speed Limit - White-Oblack letters 24:X 30 R24- 30. $ 25.15 $ 254.50 : 5. 10 35 MPH Speed Limit : White wlblack let 6s 24 X 30 R2-1- 35 $ 25.15 $ 25.1.50 - = 6 '10. 40 MPH Speed' Limit - White wlblack letters • 24 X 30 R2-1- 40 $ 25.15 : $ 251•.50 7 10. 45. MPH. Speed Limit -:White wlblack letters 24'X 30 R2-1-45. $ 25.15- $. 254.50 8 ' 10 50 MPH Speed.Limit - White wlblack letters 24•X 30 R2-1-.50 $ 25..15 $ 251.50 9 10 : 65.MPH.Speed Limit-- White.w/black letters .24.X 30 R2-.1.- 55 $ 2, $ 251.50 10 •20 60 MPH Speed .Limit = White wlblack letters 24 X 30 • R2. -1- 60' $ 25.15 $ 503.00 11 10 15 MPH Speed: Advisory - Yellow wlblack letters 18 X 18'. 8 w13-1-15 $11.74 $117.40 ' 12 -1, . 15 MPH Speed Advisory - Orange:w/ black letters 18-x 18 W13-1--15 $11.74 $11.74 13 -10' 20 MPH Speed Advisory - Yellow wlblack letters 18:X 18.. W13-1=.20 $11.74 $.1.17.4.0. .14 . 1 20 MPH Speed Advisory-7 Orange w/ black letters 18 X 18 W134- 20 $11.74 $11.74- 15 •10 25 MPH Speed Advisory - Yellow wlblack letters 18 X 18 W13-1- 25 $ 11.74 $117A0 16 1. 25 MPH Speed:Advisory•= Orange w/:black letters 18 z 18 W13-1- 25 $L 1 774 $11.74 • • 171 10 30 MPH Speed Advisory - Yellow wlblack letters: 18•X 18 W13A - 30 $11.74 $1.17.40 ' 18 1 30 MPH Speed Advisory -*Orange wlblack letters 18 x 18 W13-1= 30 $11.74 $11.74 .19 10. 35 MPH Speed Advisory - Yellow wlblack letters 18 X 18' ' W13-1.= 35 $11.74 $117.40 . 20 1 35 MPH Speed Advisory - Orangelwl black letters 18 x 18 W13-1- 35 $11.74 $11.74 21 10 40 MPH Speed:Advisory:- Yellow•w/black letters 181X 18 W13-1- 40 $11.74 $.117.40 22 -.1• : 40 MPH Speed Advisory'- Orange.w/ black letters: 18 x 18 W13-1• - 40 • . $11.74. • $1.1.74 23 .10 .46 MPH'Speed Advisory- Yellow wlblack letters' 18 x' 18 W13-1-45 $1.1.74 $117:40 24 1: 45 MPH Speed'Advisory - Orange w/ black letters 18 x 18 W13-1-50 $11.74 $11.74. 25 10. 50 MPH Speed Advisory- Yelloww/black letters 18'x 18 W13-1-55 $11.74 $117.40 - 26 10 55 MPH Speed.Advisory- Yellow w/black letters 18 x 18 W13455 $11.74 $�117.40 271 20 STOP - Red wl white letters.. 36 X 36 . R1=1 $ 43.36 $ 867.20 28 '10'. YIELD - Red w/, white letters 36 X 36 R1-2' $ 23.92 $ 239.20 . 29 10 STOP AHEAD -Yellow wlblack letters 36 X 36 W3-1 $ 49.4.1 $ 494.10 .30--20- DEAD END =Yellow wlblack letters 30 X 30 W14-1. $ 31.434 $ 628.60 - 31 20'. NO' OUTLET - Yellow-w/black letters 30 X 30, •W14-2 $ 31.43: $ 628.60 32 ' 20 1 NO OUTLET -.Yellow wlblack'letters'(w/arrow) 36 x 8 W14-2a $11.78 $.235.60 . 33 -10 , 90 degree Left Turn - Yellow wlblack letters 30 X 30 11111-1 L $ 31.43 $ 314.30 34. 10: 90 degree Right Tum - Yellow w/black letters 30 X 30 W1-1 R $ 31.43 $ 3.14.30 35 10* 45 degree Left Curve- Yellow wlblack letters 30:X 30 W1-21- $ 31.43 $ 314.30 36 10 45 degree Right Curve - Yellow: W/black letters • 30-X 30 W1-2R $ 31.43 $ 314.30 -. = 37 10 90 degree Left Reverse Tum - Ye116W wlblack letters 30 X•30' W1-3L $ 31.43 $ 314.30 38 ' -10 ' 90 degree Right Reverse Turn - Yellow w/black letters 30 X 30 W1-3R $ 31.43 $ 314.30 - ' 39 10 45 degree Left Reverse,Curve - Yellow.w/black letters 30 X 30 W14L $ 31.43 $ 314.30 ' 40 10. 45 degree Right Reverse Curve -Yellow w/black letters 30.X 30 WlAR $ 31.43 $ 314.30 ' 41 -10 Left Winding Road - Yellow wlblack letters 30 X 30 W1-5L $ 31.43 $ 314.30 Bid No. 24-062 Page 12 of 16 42 10 Right Winding Road -Yellow w/black letters -30 X 30 . W1-5R $ 31.43 $314.30 43 10 .900 Side Road Symbol -Yellow wlblack letters 30 X 30 W2-2 $ 31.43 $ 314.30 " 44 1 ONE LANE BRIDGE - Yellow wlblack letters 30 X 30 W5-3 $ 31.43 $ 31.43 45 10 T -'Road Symbol - Yellow w/black letters*' '30 X 30 ' W24 $ 31.43 $'-314.30 46 5.. Y -Road Symbol Left - Yellow w/black letters 30 X 30 W2=5L $ 31.43 . $157.15 47 5 Y - Road Symbol Right - Yellow'w/black letters 30 X 30 02-5R $ 31.43 $157.15 48 -5 Y - Road Symbol Left - Yellow w/ black letters 30. X.30 W25L $ 31.43 $157.15 49 5.. Y - Road. Symbol Right - Yellow.w/black letters 30 X 30. W2-3R $ 31.43 . : $157.15 _ 501 1 '. One way. arrow, -'left - ' 96 X 48 W1-9L $188.48 $188.48 51 _ -1.. One way arrow:-. right 96 X 48. W1-9R $188.48 $188.48 52 1. Two way arrow 96 X 48 W1-10 $188.48. $188.48 . 53 :10 ' Large Arrow - Yellow wlblack letters 48 X 24 W116 $ 47.:12 . $ 471.20 " 54 10' Large Double Arrow - Yellow wlblack: letters .48 X 24. W1-7 $ 47.12 . $ �471.20 55 150.. Chevron -Yellow wlblack letters `18 X 24 W1-8 $15.09 $ 2,263.50 56 5 . COUNTY MAINTENANCE ENDS - White w/black letters 24 X 15 D27 $12.56 $ 62.80 57 .5 COUNTYWAINTENANCE BEGINS -White w/black letters 24'X 15 D28 -- $12.56 $ 62.80 . 58 30 Flood Gauge -' Fluor Yellow wlblack letters .. 12 X 72 W819 ' $ 41..10 $'1233.00 . 59 30- Flood Gauge (Plaque) - Fluor Yellow wlblack letters 18X1.2 W8-'19aTP $10.49 - $-314.70 60 .30 Object Marker Left - Yellow wlblack stripes -12 X 36 -OM-3L $17.67 - . $ 530.10 61 30. Object.Markers:Right - Yellow w/black stripes 12 X 36. OM-3R $17.67 $ 530.10. .62 5:- DETOUR Left -_Orange w/black" letters 30 X 24 M4-9L $ 25.15 $12535 63 5 DETOUR Right -Orange wlblack letters '30. X 24 ' :M4-9R $ 25.15. $125.75 64 20 NO DUMPING=White wlblack letters 18 X 24 R19-5 $:15.09 . $301.80 651 10 PAVEMENT ENDS -.Yellow wlblack letters 30 X 30 W8-3 $ 31.43 $ 314.30 _66 1 FLAGMAN AHEAD - Orange w/black letters 36 X 36 MCW20-7D $-53.01- $ 53.01 ' 67 1: OBSERVE WARNING SIGNS - Orarige wlblack letters ***MDO*** 48 X 42' R20-3. $ 95.62 .. $ 95.62 68 1 END CONSTRUCTION -Orange wlblack letters ***MDO*** 60 X24 G20-2 $ 68.30 $ 68.30 69 1 BE' PREPARED TO STOP - Orange wlblack letters .30 X 30 . CW21-8 $ 31.43 $ 31.43 70 -1 ROAD..CONSTRUCTION NEXT MILES Orange W1black' letters 60 X 36 G20-1 $"88.35 $ 88.35 .71 -5 . ROAD.CLOSED- White wlblack letters " . ***MDO*** :30 X 48 - : R11-2 $ 68.30 $341.50 72 5 - ROAD CLOSED TO THR_U T_ RAFFIC-White w/black __ letters '30 X 60. R114 _ _ $. 85.37 $ 426.85 _ 73 1 DIP - Yellow w/black letters :30 X 30 • DIP $ 31.43 $ 31.43 74 "1 . CAUTION - UNEVEN LANES - Orange w/black letters 36 X 36 CW21-14" $ 53.01 $ 53.01 75 10 Round RAIL -ROAD CROSSING - Yellow wlblack letters 36" W10-1 $ 42.86 $ 428.60 76 5 RAIL -ROAD Advance Warning - Yellow w/black letters 30 X 30 W10-2 $ 31.43 $157.15 771 5 " RAIL -ROAD Advance Warning - Yellow wlblack letters. 30.X 30 W10-3 $ 31.43 $157.15 781 5 RAIL -ROAD Advance Warning - Yellow wlblack letters 30 X 30 : W10-4 . $ 31.43 $157.15 79 10 FRESH OIL.- Orange w/black letters 30 X.30 CW21-2 $ 31.43 $ 314.30 80 10' ROAD MACHINERY AHEAD - Orange wlblack letters 36 X 36 CW21-3 $ 53.01 $ 530.10- 81 5 . ROAD MAY FLOOD - Yellow wlblack letters 36 X 36 W818 ' $ 53.01 $ 265.05 82 5 WHEN FLOODED TURN AROUND DON'T DROWN- Yellow w/black letters 48 X 48. W8-18bT ' $ 94.24 $ 471.20 831 4 INO TRUCKS'- White w/ black &red graphics* 24 x 24 " R5-2 $ 20.44 $'81.76 Bid No. 24-062 Page 13 of 16 84 2 Keep Right - White w/Black Letters and Arrow 24 x 30 R4-7a $ 25.15 $ 50.30 . 85 1 Any unforeseen -signs not listed here but are in the Texas Manual'on Uniform Traffic Control Devices ***Bid per 5 uare foot**' • ***ALUM***' goo sa HlP one color $ 5.89 $ 5:89 86 50 Extruded Street Name Sign Blanks - Green Aluminum 6 X 18 $ 9.57• $ 478.50 - 87 50' Extruded Street Name Sign Blanks* -.Green Aluminum 6 X 24 $12.77, . ' ' . $ 638:50 88 '50 Extruded Street Name Sign Blanks - Green Aluminum' 6 X 30• $15.95 : $ 797.50 ' 89 1- Extruded Street Name Sign Blanks - Green Aluminum 9 x 30 $ 21.98 $ 21.98 90 50. Extruded Street Name Sign Blanks - Green Aluminum 6 X 36 $1-9.14. $ 957.00 911. 1, Extr ided Street Name Sign Blanks'- Green Aluminum 9 X 36 , $ 26.37 $ 26.37 92 50 Extruded Street Name Sign Blanks - Green Aluminum 6 X 42' $ 22.33 . ' $1,116.50 93 -20.' Extruded Street Name Sign Blanks - Green Aluminum 6 X 54 : - $ 28.71 ' : $ 57.4.20' = : 94 1. Extruded Street Name Sign'Blanks - Green Aluminum 9 x.42• $ 30.76 • : :$ 30.76 95 20. Extruded Street Name Sign Blanks = Green Aluminum •9 x 48 $ 35.16 $ 703.20: 96 20 Extruded Street Name Sign Blanks - Green Aluminum 9 x 54 $ 39:55 $ 791.00 97 20 Extruded Street Name Sign Blanks - Green Aluminum 9 x 60 $ 43.96 $ 87.9.00 98 •20 Extruded Street Name Sign Blanks - Green Aluminum' 9 x 66 $ 48.34 $ 966.80 99 1: Carsonite Road marker 62" CRM-375 $14.50- $14:50 100 1 Carsonite Road market- Tape on'both sides - - 62" CRM-375 $15.50 $15.50 101 50: Round Post Caps (For Extruded Signs) 2-3/8". $ 6.15 $ 307.50' 102 50 "U" post brackets 9004hd 480 6 for Nucor Rib -Bak posts for extruded si ns ea . $ 6:15 $ 307.50 103. 50: Cross Brackets 45 & 90.(for extruded 'signs) $ 6.15 : $ 307.50 -104 25 Traffic Cones 2811 . $ 23.4.0 $ 585.00 105 '1 Barricade Assembly. - Orange wlwhite 72" Type -I $ 87.33 $ 87.33 106 1- Barricade Assembly - Orange wlwhite. Type III Prismatic sheeting Sin le side - crash.worth • 48" : Type -III $186.15 $186.15 '107 1- Barricade Assembly - Orange w/ white. Type Ill Prismatic sheeting Sinde side - crash worth 96" Type -III - $ 231.69 $ 231.69 • 108 500 Cherry Mate Pop Rivets 7/8"'Grip Range $1.40 $ 7.00.00 • . 109 200: Delineator Posts, 318" Holes Full Length - green 72". - 72" $ 8.95' $1.,790.00. --11.0 -1-Yellowftefl_ecVve a ep (Eng: Grade " res�ensitive. 3"•wide x 50 yds long $-39:37.- 111 :1 Green Reflective -Tape (Eng. Grade) Pressure Sensitive 6" wide:x 50 yds long - $ 78.75 $ 78.75 '. 112 1, White Reflective Tape (Eng. Grade) Pressure Sensitive 18" wide x 50 . ds long 72" $ 236.25 • $ 236.25 113 1. ' Black Pressure Sensitive Tape 4" wide x 50 ft long $ 88.95. $ 88.95 114 300 Rib -Bak Si n.Post - Green S'-0" $ 26.40 $ 7,920.00 115 :300- Rib -Bak Sign Post - Green 9'-0" $ 29.70 . $ 8, 910.00 -116 300 Rib -Bak Sign -Post -Green 1041, $ 33.00 • • $ 9,900.00 117 800 Rib -Bak Base.Post - Green 3'-6" $1'1.55 ' $ 9,240.00 118 800 Rib -Bak Trapezoidal Soil Plate Hardware $12.95 $10.360:00 119 800 ,Complete) Lap -Splice Breakaway Hardware (Total Package $ 8.95 $ 7,160.00 Bid No. 24-062 Page 14 of 16 120 50 Slip -Safe Breakaway Hardware (Total Package Complete) $144.76 $_7.238.00 121 250 Yellow Dia. Gr., aluminum delinator markers 4" X 4 OR-44 . $ 4.95 $1.237.50 122 200 BHP 76 - Button Head Bolts - steel plated 5/16" X 3�4" $ 0.40 $ 80.00 123 100 2-3/8" OD x 10'0" LG Pos-Loc sign post assy or equal 10'-0" $ 66.43 $ 6,643.00 1241 10 18chool Advance Sign -Yellow w/ black letters 36 x 36 S1-1 $ 51.68 $ 516.80 1251 10 ISchool Crossing Sign -Yellow w/ black letters 36 x 36 S2-1 $ 51.68 $ 516.80 126 10 When Children Are Present - white w/ black letters 24 x 10 S4-2 $ 8.68 $ 86.80 127 10 School -Yellow w/ black letters 24 x 8 S4-3 $ 8.78 $ 87.80 128 10 All -Way sign - Red w/ white letters 18 x 6 R1-3 $ 4.65 $ 46.50 129 10 Round Post Caps (for extruded signs) 2-7/8" $ 9.95 $ 99.50 1301 10 1 Loose Gravel - Orange w/black letters - aluminum 30x30 W8-7 $ 31.43 $ 314.30 131 10 Road Work Ahead - Orange w/black letters - aluminum 36 x 36 MCW20 -1 D $ 53.01 $ 530.10 132 50 Extruded Street Name Sign - Blanks -green -aluminum 6 x 48 $ 25.52 $1 276.00 133 2 T-100 Tool $ 8.50 $17.00 134 Letters - Pressure Sensitive Series "C" - White Letters and Numbers in packages A 20 A - Z, 0 - 9, high intensity 4" $17.50 $ 350.00 B 20 A - Z, 0 - 9, diamond grade 6" $ 31.50 $ 630.00 C 20 A - Z. high intensity 2" $14.50 $ 290.00 D 20 A - Z, diamond grade 4" $ 21.50 $ 430.00 135 Al20 Letters - Pressure sensitive Series "C" - Black Letters And Numbers in packages A - Z, 0 - 9, diamond grade 4" $17.50 $ 350.00 B 20 A - Z, 0 - 9, diamond grade 6" � $ 26.25 $ 525.00 C 20 A - Z. diamond grade 8" $ 35.00 $ 700.00 D 20 A - Z, 0-9 diamond grade 10" $ 43.75 $ 875.00 136 250 Shear Bolts $19.50 $ 4 875.00 137 60 Breakaway Assembly $ 49.50 $_2.970.00 138 1 STOP on one side/SLOW on the other side ABS (3mm) HIP two holes drilled 24" $ 78.00 $ 78.00 139 _ 1 84" L 3 Pieces Orange PVC Three Piece Pole. Pieces when assembled are 84" Iona. 12"L Top Handle Slides onto bottom pole pieces, secured with spring loaded button. Included mounting hardware for sign. $ 37.50 $ 37.50 140 -200 Shear Pins -- $ 29.55 $ 5.910.00 142 1200 Minuteman Safety Cables 1$19.50 $ 3.900.00 Notes: Lead Time 30-45 days after receipt of PO All roll goods are subject to supplier minimum purchase requirements Item #85 bid as 100 gauge HIP one color Item #110, 111, 112 bid as 3400 series Item #114 and 115 purchased in bundles of 50 Item #120 sold in cases of 4. No broken cases Item #123 bid post, wedge, and socket Item-#1-36-extra-shear-pin-and lock -nut - Item #137 entire assembly minus cable Item #140 Extra nuts (6), bolts (6), washers (6) - -- -- - - -- - -- -------- - -- --- --- - -- ---- Item #142 cable only Bid No. 24-062 Page 15 of 16 G: CERTIFICATION 'OF BID By signing the certification below; the Respondent verifies that all plans. and- specifications have. been reviewed: and are considered in the pricing attached: Prior to award; the Respondent also - completes - the- -Verification of ;No Delinquent :Taxes or _Fees :form . (V.T:C.A:.: LOCAL GOVERNMENT .CODE §262.0276),. Legislative Certification .Form, and :the Disclosure of . Interested- Parties (1295). These- are - available on -the Brazos County Purchasing website. -The ' undersigned affirms: that they, are duly authorized execute this contract, that this quote has not been prepared _in collusion with• any. other- vendor,: and. that the contents of this -quote have not been communicated to any othef vendor-pfior to the official opening of this: quote: - Signed'By.. Typed Name:. David B- Beviacq�5_ ua Title: 'Vice.President/GM Company 1Vame:.Vulcan Inc dba: Vulcan Signs. 'Phone: 80.0-633-6845 Mail' 'Address: PO Box 1850 Foley AL 36536 Email Address:: vulcan3@vulcani.nc.com - ;;&,_ ' -Vendor Tax.Identification Number: 63=0513868 - _ . END OF:BID REQUEST NO. .24-062 Road Signs -and Sign Posts By signing below,. Brazos County agrees that this bid; 24-062 will.be awarded as dictated on the y : associated bid tabulation sheet, to'the Respondent whose ,name appears above and both .parties agree.tCallr conditions 7o,4ined.herX� t A=8sgl V. p8Y3mSalmzim eJdAlPd�1.$Y8P3 O18ffifC9fS FA SCC q'_"fS YeSt&GSBP.S a v'J' 9Y)k'l3 f3kI14rA>^-1uOIo ES t3=2imm Se SSG=omm -3 W F4-i5-k4 SS t9 - ogwwyl3 Li Siwwgo - -' '' 62i�B6ctl'a - - -' -oho -- - �' 3 g�€€€ 49gggggg�� g�� E ��• �� sssaGsas�s��$6�xt5ssssda��ot�gzt--emes�sar�ae� R gg gg gg 55+� � � $ � 8 � Y � �' 8 9 •R � ` 9 '° R' id � � 9 � �g � � � �' � � � � � � 9 " � g � � C � � G � Q -- - - m�� is Aop -------.�1-. - a wwwww 8$$$8N88 ww aou�MEMO $$$88 gig 888$8 0 0 n 0 0 mam- 0 0 n$8$$$$$$$$$$$$$$$$8$8$88$888888$$8a8$8s8 mg W Nuwi w,w., umuuw ee NN�gi y $ $$$S� yy yy iS$��S �8879$ yy "'$$mm uwi a wn � d'"000b88o800808$8$88$888�" a Nw.�u ni u Nm.�o e�eeme me � w g w wwwww�wN��u^dwWWwwwww 8 V"$ "S. S o$so 0 z z z oa 1919888888898888s888s88888888$888$8888s8$889 8��g�gyd6oaopb�0008 wS � d ��118211 w4awoNAw�NNtivwtivNwS:1�11CxG�S� ss88EH8 8$8888E8ss$8 8o$888888 $�88s8s8s8888 �# � w��W b a> ` WkWWE�E�EeWW��N� W B o i5 r" w 8 �b„ $� U 9 �� °; .'n o +" ��k�mm m$ N WSW W�W�WW:WWWW U- W W , 'l- WR,, WWTwu 2 8 �r°'' El w� 8moo ww. il N8$W�SNi��BNeoos�s�oomm� NWSons8800sg>SSpsakegpsp$8o��o ��BNom rbW u" C N2Ud �L^tm "8 z 0 s 93 20 EftkdShad Nuns Bhoo-Green Akadnan 6X54 535.00 5700.00 528.71 ME 84 1 Erfided Star ft..BhNa - Gran Aksleum 9x42 $45.50 545.50 530.76 530.76 95 20 E0ded Sired Nano SM Blinks -Gran Aaalmse 9x48 $48.50 $970.00 535.16 $703.20 98 20 Extddee Seed Noma B'mds-Gran Aaa- ex54 558.00 51.160.00 93955 S791M 97 20 Extruded Seed Norm BW"-Gan Ahmsem 9x60 $62.00 51.240.00 543.95 $879.00 98 20 Emceed Seal Norm EhMs.GanAMusan 9x66 $67.50 $1,350.00 548.34 $966.60 99 1 CarsmbRod make 62' CIUk375 $24.00 $24.00 $14.50 $14.50 100 1 L�smbRodrtrke-T mbdhado BarCNAJ75 525.00 525.00 51550 $15.50 101 50 RPod (FaElAuded asd 24r $5.50 $275.00 5UT $GAS $30750 102 50 V bads&601adi8001a Nuzr Rio" elaudd ea 57.50 $375.00 5Mr 56.15 530750 1D3 50 Crosa Br¢tds 45 S 90 .edntlal $5.50 $275.00 511T $&15 $307.50 104 25 Trtlfie Cones 1. 522.50 $562.50 7Pound S73A0 $585.00 105 1 Barkedl Waade 72' T $115.00 $115.00 S3733 587.33 106 1 BmcadeAssab-OrartaMde.T IO Rmn Weareting b• Typa01 $185.00 $185.00 $196.15 S18&15 - . situ -a h 107 1 Bm�Ats� - �°�' pPrds� w Typoal $220.00 $220.00 $23169 $231.69 t de -sash 108 500 MMVAWPCPRMft7irGWPArOD $1.00 $SOo.00 $1.40 $700.00 1091 200 Deirod. Pods. 3lr Hales Full 77 7r I 510.50 52,100.001.120 $8.95 $1,790.00 Ito 1 lYdbwW Wadi Two Gradal Prose SastM 7wide x9 Vch long $95.00 $95.00 53937 $39.37 bid Bs 3400 series III 1 lGrawnRdkdmTom Gad) Prisons SarmOw r adaxW Irds W9 $195.00 $195.00 578.75 578.75 bid as 3400 series 112 I lVjhb ReacbraT GIa0s Prtmca Sansill alradox 50 yds bV 7r $350.00 5350.00 S236.25 $236.25 bid as 3400 series 113 1 Imack Prenaa&.seum Taxarvadema mm $50.00 550.00 $98.95 WAS 114 300 RtsBN - Pad -Greco fro $30.00 59.000.00 20 CTitaoHei hts S26A0 $7920.00 Purchased In bundles of 50 115 MO lRb" Dm Post •Oven 9i7 $34.00 $10.200.00 2e Chitaffa Heights 529.70 58,910.00 Purchased In bundles of 50 116 700 JFUa&SKPPsd-&- 10141' ' 536.00 530.800.00 20 Chicago Height. 533.00 59,900.00 117 B00 RbBABae Post -Ban 3-r $10.00 $8,000.00 20 Chic oHeights $11.55 59,240.00 118 800 RbBAT Sd Pole Hadaae NO Bid NO Bid S12.95 $20,360,00 111) 800 Had4ee crew Package kite $22.00 $17,600.00 S&95 $7,160.00 120 50 SIpSf, Hard- od Pa No Bid No Bid $144.76 $7 238.00 sold in uses of 4. No broken uses. 121 250 YeDwQ. Gr.. eI-ddrearmark- 4'X4 0R44 $2.15 5537.50 54.95 $1,737.50 122 200 BHP 76-Man Head Bob -sail Oared 91rX Y., 50.95 $190.00 50.40 580.00 123 100 2.Vr OD a IDP LO Pos4m a WA 10'.7 $58.00 $5,800.00 Pole/Socket/Wedge S66A3 56643.00 bid post, wedge, and socket 124 10 Sdad Ad7ada SkpYU,,J Mat left-38x36 St-1 $95.00 $950.00 551.68 $516,80 1. 1D Sdml Oossirg SigoYellow4bLecklam 36.36 521 595.00 $950.00 $51.68 $515.80 126 10 Mw MUmAm Preset-sdtlea/blsck Yeas 24x 10 542 $28.50 $285.00 S&68 $86.80 127 10 Su1m1-Ye9oa14blockleeaa 24x8 SO 1 $25.00 $250.00 59.78 587.80 ,2Iij 10 -Rd Wsddakrbss 18x6 RI-3 $10.001 5300.00 $4.65 $4650 129 111 lRmWPWC=#aexindd 2.7/r 530.00 $100.00 $9.95 599.50 130 111 ama LG d- uNka:kh0__damarmn 3040 W3-7 S60.00 5600.00 S31A3 $31430 131 10 RodWokAhad-Ora w1lsct YNes-aloft. 38 x36 MLYRO-ID $88.00 $880.00 $53.01 5530.10 132 50 IlExindod Brad Ham -Blanks doinan 6.48 533.00 $1,650.00 52552 $3276.00 133 2 T-IW Tad No Bid No Bid SS.50 517.00 134 Lebas-PressaeS-6.S- C'-VM LMm and Nunbesa ale A 20 A-ZO-9.Ndr'ftrafty 4' 522.00 5440.00 517.50 MOM 8 20 A-ZO-g.d-.dpd, r $30.00 $6GO.00 $3250 $630.00 C 20 A-Z fligh Iftsly 2' $15.00 MOM 51450 5290.00 0 20 A-z"mandgrade 4' S26.001 $520.00 $2250 $430.00 135 Lslla-Rs4seaaaa6beSoft V-Mock Ldoa Ad Nun0ae m 0. 20 A-Z 0.9. dssrtad dda 4' $15.00 $300.00 Wnyt 537.50 $350.00 B 20 A-ZO-Bdo-diascia r $18.00 5360.00 Vinyl 526.25 5525.00 C1 20 1 A-Z d®mad - r 522.00 5440.00 Vinyl $35.00 5700.00 0 20 A-Z 09 D;enrald d lr $25.00 5500.00 V1.0 543.75 $975.00 136 250 Sea Bob No Bid NO Bid $2950 54.875.00 extra sheer pin and lock nut 137 80 NO Bid NO Bid 5495O $7,97O.00 entire assembly minus able 135 1 STOP an ce sx1dSCOWmde W-WeAB3 )HIP bo holes d0d 2P NO Bid NO Bid 576.00 578.00 139 1 BP L3 P- Crape PYOM- Pam Pah, Pieces when ass nWm 84'long InTp Headesidn e(bbotampda pm.. addbdlon No etd No Bid $3750 53750 140 270 Steer P. No Bid No Bid $29.55 55.910.00 Extra Nuts (6). boles (6). Washers J61 142 20O MaxsmsmSeelyCaden lNo Bid jNo Old $1950 $3,900.00 Cable OnN G Brazos County � N Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 BRAZOSCOUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: December 12, 2023 BID NUMBER: 24-072 TITLE: Crack Seal REQUESTING DEPARTMENT: Road and Bridge APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: t a l a 0@ 3 BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 12/12/2023 ITEM: Approval of the following committee for RFP #24-082 Grant Administrator- GLO. • a. Katie Conner • b. Michele Meade • c. Kyle Eppler (Wickson Water SUD) • d. Purchasing (Non -Voting) • e. Legal (Non -Voting) TO: Commissioners Court FROM: Kaitlyn Battles DATE: 12/07/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description hboAttachments hdl&e Tvoe APPROVED t lla Was Duane Peters Date County Judge Brazos County, Purchasing Department OF 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 BRAZOSCOUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: December 12, 2023 RFP NUMBER: 24-082 TITLE: Grant Administrator - GLO REQUESTING DEPARTMENT: Auditor's Office APPROVAL SIGNATURE: uane Peters, rounty Judge DATE APPROVED: 1 a , c2 a Q � REQUEST FOR BID BID...NO. 22-088 Heavy Equipment Rental SEALED BIDS TO BE SUBMITTED BEFORE: Thursday January 13, 2022, 2:00pm CST TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77503- Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: Mustang Rental Services of Texas, LLC (Tax ID: 76-0602621) By (Print): Damon Lazarine Title: Rental Sales Manager Physical Address: 5410 BURR OAK DR, HOUSTON TX 77092 Mailing Address: 5410 BURR OAK DR, HOUSTON TX 77092 Telephone: 979-450-8710 Fax: E-Mail: dlazarine@mustangcat.cor:t Page 2 of 22 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Thursday, January 13, 2022 at which time bids will be publicly opened and read aloud. 1. Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a one (1) year period beginning March 18, 2022 through March 17, 2023 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. CONjMHSSIONERS COURT— The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Page 3 of 22 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at httl2s://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price C. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Page 4 of 22 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's stile responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative bf the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable),. Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.968, if awarded a contract. Respondent(s) agrees to provide Page 5 of 22 Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info_form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections -or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted -on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. The bid specifies the number of consecutive calendar days required to reach substantial completion of the project under normal conditions. Failure to comply with completion time will be considered reason enough to enforce liquidated damages and/or cancel the contract. If the job cannot be completed within the terms of the contract as determined by Brazos County; Brazos County will suffer further loss. Contractor and Contractor's Surety shall be liable for and shall pay Owner stipulated and fixed sums, hereinafter agree to as liquidated damages, for each additional calendar day of delay past the thirty (30) days stated in the contract: Two Hundred Fifty Dollars ($250.00). It is understood that said sum shall be considered liquidated damages and shall not be considered as a penalty against the Contractor. 24. Brazos County reserves the right to extend this Contract annually fora maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 25. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 26. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 27. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. Page 6 of 22 28. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 29. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 30. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 31. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 32. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 33. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 34. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed Page 7 of 22 address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 35. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 36. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 37. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County. County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 40. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 41. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. Page 8 of 22 42. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 43. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 44. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. SPECIAL PROVISIONS 1. All prices shall include freight. Deliveries will be F.O.B. Brazos County, Bryan, Texas, on regular working days of Brazos County, and between the hours of 7:30 AM and 5:00 PM, Monday through Friday, unless otherwise requested by the County and loaded into County Trucks by the Supplier; or loaded, hauled, and delivered anywhere in the County by the Supplier. Delivery addresses may also include, but are not limited to, the following: a. Brazos County Building Maintenance Department 206 North Washington Bryan, TX 77803 b. Brazos County Road and Bridge Department 2617 West Highway 21 Bryan, TX 77803 c. Brazos County Expo Center 5827 Leonard Road Bryan, TX 77803 d. Brazos County Brazos Center 3232 Briarcrest Drive Bryan, TX 77803 Page 9 of 22 e. Brazos County Detention Center 1835 Sandy Point Road Bryan, TX 77807 2. Respondent will be required to notify the County in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Brazos County reserves the right to inspect any equipment delivered at the requested site for compliance with specifications. The Respondent will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. 4. Any Respondent vehicles traveling on County roads will not exceed its legal gross weight 5. All Respondents must be recognized, and authorized dealers of the products specified. 6. The unit(s) shall be completely assembled, adjusted, and include all standard and supplemental equipment installed, and the unit made ready for continuous operation. 7. The unit(s) provided shall meet or exceed all Federal and State of Texas safety, health, lighting, and noise regulations and standards in effect and applicable to the equipment furnished at the time of manufacture. 8. Bidders must submit with their bid, if possible, the latest published price list pertaining to rental equipment that the Bidder proposes to furnish. 9. Brazos County reserves the right to lease apiece of equipment that is not listed in this Bid. In this case, prices must be comparable to the bid prices and the clauses and conditions of this bid will apply to all such transactions. 10. The County does not guarantee to purchase any minimum quantities/time. if any quantities/time is listed in the bid, they are estimated quantities/time used for calculating purposes only. Page 10 of 22 D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this. section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies' and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Page 11 of 22 E. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: Knife River Corporation Contact: Brad Schmucker Phone: 254-379-2278 Email: brad.schmucker@kniferiver.com Company/Entity: Legacy Concrete Contact: Skyler Schulz Phone: 979-251-0830 Email: legacy@legacyconcrete.com Company/Entity: Texas KB Utilities Contact: Bubba Krolczyk Phone: 979-421-0075 Email: bkrolczyk@texas kbutilities.com Page 12 of 22 F. SPECIFICATIONS & QUOTE Fill in the blanks supplies with the unit price that is firm for the entire contract period. If a piece of equipment is bid which differs from the item description, please enumerate the differences as completely as possible. 1. Backhoe/Loader and accessories; 93 HP Model Monthly Weekly Daily CAT 416/420 1,950 715 259 2. Small crawler Tractor with 6-way blade; 64 HP Model Monthly Weekly Daily CAT D3K XL CROP $ 2,475 $ e62 $ 266 3. Crawler tvve Tractor; 80 HP Model Monthly Weekly Daily CAT WK XL OROP 2,475 862 266 4. Crawler type Tractor; 140 HP Model Monthly Weekly Daily CAT D6N XL CAB AIR 5,445 1,815 605 5. Crawler type low ground pressure Tractor; 140 HP Model Monthly I Weekly Daily CAT D6N LGP CAB AIR $ 6,930 $ 2,310 $ 770 6. Disc Plows: 36 hinee offset Model Monthly Weekly Daily ROME TRH-1630 1,905 635 223 7. Crawler type Loader; 1-1/2 yard bucket; 80 HP Model Monthly Weekly Daily CAT 963 TRACK LOADER $ 10,135 $ 3,575 $ 1,260 Page 13 of 22 8. Wheeled tvne Loader: 1-1/2 vard bucket: 80 HP Model Monthly Weekly Daily CAT 926 WHEEL LOADER $ 3,275 $ 1,175 $ 395 Pneumatic Roller, 18 tons, 9 wheels Model Monthly Weekly Daily CAT CW16 $ 2,120 $ 710 $ 235 10. Soil Compactor, vibratory, padded drum, 25 tons, 84" Model Monthly Weekly Daily CAT CP56 $ 3,500 $ 1,170 $ 410 11. Soil Compactor, vibratory, smooth drum, 25 tons, 84" Model Monthly Weekly Daily CAT CS56 $ 3,255 $ 1,085 $ 376 12. Asphalt Recycler, Bomag MPH100 or equivalent Model Monthly Weekly Daily CAT RM300R CAB $ 17,590 $ 7,445 $ 3,145 13. Pulver Mixer Model Monthly Weekly Daily CAT RM300 OPEN CANOPY $ 10,530 $ 4,465 $ 1,885 14. Water Truck. 1.200 - 2.000 eallon capacity Model Monthly Weekly Daily LEDWELL LW2000V T $ 2.505 $ 835 $ 290 15. Motor Grader; 135 HP Model Monthly Weekly Daily CAT 120M $ 5,295 $ 1,765 $ 845 Page 14 of 22 16. Excavator, 26 tons, 1-3/8 yard bucket Model Monthly Weekly Daily CAT 320 $ 4,770 $ 1,650 $ 550 17. Self -Propelled Mechanical Broom Model Monthly Weekly Daily BROCE BW260 $ 1.600 $ 650 $ 275 18. Tam er. Make: Boma , BT 58 Vibrator or. Equip ment Model Monthly Weekly Daily MULTIQUIP MTX70 $ 70 $ 240 $ 550 19. aterpillar D61) or Equivalent) Clearing Dozer; With Rake - 140 HP Model Monthly Weekly Daily CAT D6K XL CAB AIR CLEARING DOZER $ 7490 $ 2497 $ 830 20. Rammax (or Equivalent) Trench Compactor; Walk Behind - Width 24/33 Model Monthly Weekly Daily BOMAG BMP8500 1675 675 225 21. Rammax or Equivalent) Remote Trench Com actor; Width 24/33 Model Monthly Weekly Daily BOMAG BMP8500 1675 675 225 22. Air Compressor; 185 CFM Model Monthly Weekly Daily SULLAIR DPQ 185 595 285 95 23. Skid Steer Loader (Bobcat); Min. 58 H.P., .5 Yd. (1/2 YD) G P Bucket w/Track -Not Wheels Model Monthly Weekly Daily CAT 259 OROPS $ 1795 $ 605 $ 250 Page 15 of 22 24. Skid Steer Loader (Bobcat); Min. 58 H.P., .5 Yd. (1/2 YD) G P Bucket w/ Wheels - Not Tracks Model Monthly Weekly Daily CAT 242 OROPS $ 1595 $ 535 $ 195 25. Rubber Tire Loader w/Hammers, Loader/Hammer 1000# IE Model Monthly Weekly Daily CAT 416 H90 HAMMER $ 4250 $ 1425 $ 475 26. Low Ground Pressure Tractor; 80 HP, P.A.T. Blade-17,800# Model Monthly Weekly Daily CAT D3K LPG OROPS $ 3780 $ 1260 $ 420 27. Low Ground Pressure Tractor, 90 HP, P.A.T. Blade-20,200# Model Monthly Weekly Daily CAT D5K LGP OROPS $ 4310 $ 1430 $ 480 28. Specialty Excavator; Long Reach-60' Reach, 48'0" Depth Model Monthly Weekly Daily CAT 324/326/3291330 LONG REACH $ 11,870 $ 4205 $ 1485 29. Specialty Excavators; Excavator W/Thumb Attachment Model Monthly Weekly Daily CAT 320 MECHANICAL THUMB $ 5445 $ 1725 $ 605 30. 308 Hvd Thumb Model Monthly Weekly Daily CAT 308 HYDRAULIC THUMB . $ 3815 $ 1340 $ 460 31. Paving Breakers; 90 lbs. air operated) Model Monthly Weekly Daily SULLAIR MPB-90A $ 295 $ 125 $ 50 Page 16 of 22 32. Reach Lift: 6000 # Capacity Model Monthly Weekly Daily CAT TL642 TELEHANDLER $ 1950 $ 875 $ 350 33. Mini Excavator, 18'HP, 6' 10" Depth Model Monthly Weekly Daily CAT' 302.7 $ 1310 $ 440 $ 150 34. Mini Excavator, 30 HP, 9' 11" Depth Model Monthly Weekly Daily CAT 303.5 $ 1575 $ 540 $ 185 35. Excavator: 39 ton, 270 HP Model Monthly Weekly Daily CAT 336 $ 8705 . $ 3150 $ 1075 36. Specialty 24-ton Excavator w/ 5000# hammer Model Monthly Weekly Daily CAT 320 WITH HAMMER $ 13,150 $ 4375 $ 1450 37. Crawler Dozer; 200 HP, Straight w/ Tilt Blade Model Monthly Weekly Daily CAT D6T XL CAB AIR $ 11,790 $ 3950 $ 1250 38. 25 Ton Articulated Off Road Truck. 309 HP Model Monthly Weekly Daily CAT 725 $ 11,405 $ 4135 $ 1450 39. Telescopic Forklift; 9,000#, 43' Lift, 31' 5" Reach Model Monthly Weekly Daily CAT TL943 TELEHANDLER $ 2550 $ 995 $ 395 Page 17 of 22 40. Man Bucket (Work Basket) 48" x 48" Suspended with Top Cover -Standard Model Model Monthly Weekly Daily NO BID $ $ $ 41.65 HP Excavator with 13' — 7" Dig Depth Model Monthly Weekly Daily CAT 308 $ 2,875 $ 1025 $ 375 42.70HP Excavator with 19' —10" Die Depth Model Monthly Weekly Daily CAT 313 $ 3635 $ 1365 $ 475 43. Portable Light Plant 30 ft Mast with 4 each 1250-Watt Bulbs Model Monthly Weekly Daily ALLMAND LIGHT TOWER $450 $ 195 $ 75 44. Attachments for Skid Steer Loaders Monthly Weekly Daily 72" Angle Blade $ 575 $ 225 $ 75 Cold Planer (CAT PC205/PC305) $ 2280 $ 765 $ 255 72" Extreme Duty Root Grapple Bucket Grapple Forks $ 585 $ 196 $ 65 Grapple Forks $ 585 $195 $ 65 Hydraulic Auger 6" Bit $ 90 $ 30 $10 Hydraulic Auger 9" Bit $ 90 $ 30 $10 Hydraulic Auger 12" Bit $180 $ 60 $ 20 Hydraulic Auger 18" Bit $ 270 $ 90 $ 30 Hydraulic Auger 24" Bit $ 270 $ 90 $ 30 Hydraulic Auger 12" Auger Extension $ 45 $15 $ 5 Hydraulic Auger 48" Auger Extension $135 $ 45 $15 Page 18 of 22 300 Pound Hyd. Hammer $ $ $ 945 315 100 Hydraulic Trencher $ $ $ 975 350 110 Landscape Tiller $ $ $ 975 350 110 84" Material Handling Arm $ NO BID $ $ 66" Multi -Purpose Bucket $ $ $ No Charge with CTUSSL Rental 450 150 50 50# Capacity Pallet Forks $ $ $ 315 105 35 72" Pick-up Broom $ $ $ 1,075 375 125 Stump Grinder $ $ $ 2,250 750 250 45. Other rental equipment not listed on bid will be offered to the County at a discounted rate. 5/10120% off list price of rental. 46. Delivery charge is $ N/A' please see helow per mile. It is charged per (circle one loaded mile or round-trip mile or other Less than 100HP, $100 each way. Over 100HP, $150 each way. Any equipment requiring routed permit, $660 each way. 47. Delivery can be completed in approximately 1-2 days after receiving order. 48. State the complete address of your nearest branch office: 8206 WEST SH 21, BRYAN TX 77807 49. Number of billable miles from nearest branch to Brazos County Road & Bridge Department, located at 2617 Hwy. 21 West; Bryan, TX 77803: 3 miles 50. Emergency contact information: Benton Schulze, 0-970-775-7368, C-979-251-2438, bschulze@mustangcat.com 51. Do you charge for "Rain Days"? If so, what documentation is required? No, if notified by 8:OOAM on each day of RAIN OUT 52. Response time in case of emergency: 1-2 hours. Page 19 of 22 G. PERCENTAGE DISCOUNT In addition to pricing listed above, Brazos County requests vendors to provide a discount from the list percentage for Heavy Equipment. Vendors shall have a published price list (either electronic or printed catalog) in which pricing is provided. Discount from list percentage will be used for Heavy Equipment that is not listed in this bid in the event that additional items are needed by the Brazos County. The vendor needs to provide a copy of a printed catalog with the bid or provide a web address below for an electronic catalog. Web address: mvw.catrentaistore.com/mustang/en_US/home.html Discount from list price (in percentage): For equipment not listed in bid package, list price discount is 6/10120% (day/weeklmonlh) Respondent may list multiple percentage discounts for various categories if needed. Respondents will be awarded based on the actual prices for the items listed above. Discount from list will only be awarded in conjunction with actual cost pricing of items and will be used only when needed for products not listed on this contract. There is no guarantee that additional items will be purchased or that discount from list percentage will be used. Page 20 of 22 H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 This Section must be completed. Failure to complete this section will disqualify the bid. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted, to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity .below. Name Title (Owner, Officer, Director, Manager, Etc.) Brad Tucker Owner, Chairman Todd Fisk Owner, CEO Sam Tucker President Ben Wallace Executive Vice President Mary Ann Wright CFO Jerry M.Young VP/General Counsel Page 21 of 22 I. HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made • to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized to execute this Contract. The company representative below further affirms, that the company submitting this bid, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the Contract.. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent 'company or affiliate of those entities or business associations that exist to *make a profit. Company Name: Mustang Rental Services of Texas, LLC Authorized Company Representative: Damon Lazarine Address: 12800 Northwest Freeway Houston, TX 77092 Signature: Z CW-"AL 4: C, ," Date: January 12, 2022 Contract #: 22-088 Page 22 of 22 The following items should be completed and included in your bid submission. Failure to include 'these items will disqualify your bid. 12 References (Section E) la V.T:C.A. Local Government Code §262.0276 for Tait Verification (Section H) 12 House Bill 89 & Debarment Verification (Section 1) ❑ All Addendums (if applicable) 12 Certification of Bid (Section J) J. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in_collusion with any other vendor and that the contents of this bid have not been communicated -• ...to any other vendor prior to the official -opening of this bid. Signed By: �Caisteri LYLGit6+L� Typed Name: Damon Lazarine Title: Rental - Sales Manager Company Name: Mustang Rental Services of Texas, LLC (Tax ID: 76-0602621) Phone: 979-450-8710 Mailing Address: 12800 Northwest Freeway Houston, TX 77092 Email Address: dlazarine@mustangcat.com END OF BID REQUEST NO.22-088 Heavy Equipment Rental By signing below, Brazos County agrees that this bid, 22-088 will be awarded as dictated on the associated bid tabulation sheet; to the Respondent whose name. appears above and both parties agree to terms and conditions contained herein. By: Brazos County Commissioner's Court: Ou A Kic IRETO(r_s . COu N-cy Z-u L Date: �EY��lll�rlQ`i t l o20c�o�. Attest: Brazos County Clerk: «r: Brazos County G Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 November 30, 2023 Mustang Rental Services of Texas, LLC 5410 Burr Oak Dr Houston, TX 77092 Re: Renewal of Contract # 24-084R for Heavy Machinery Rental for Brazos County. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Heavy Machinery Rental 24-084R, previously known as 22-088 and 23-083R. All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from March 18, 2024 to March 17, 2025. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to sdubec@brazoscountytx.gov or fax to (979) 361-4293. Please then submit an updated Certificate of Insurance by email or mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4294. Contact Name: Damon Lazarine Title: Sales Manager E-Mail: dlazarine@mustangcat.com Telephone: 979-450-8710 MUSTANG RENTAL SERVICES OF TEXAS �c�i2eiz ,� a� Authorized Signatur �7�ZOS N 11-30-2023 Date Lal. la19na-3 Duane Peters, County Judge Date Bid # 24-084R Previously known as 22-088 AND 23-083r HEAVY MACHINERY RENTAL March 18, 2024 through March 17, 2025 TYPE OF EQUIPMENT HERC RENTALS MUSTANG RENTAL SERVICES OF TEXAS,LLC United Rentals BACKHOE/LOADER-93 HP _ - MAKEIMODEL Deere 310LEP or equivalent CAT 4161420 Casa 58ON/John Deere 310 1 MONTHLY $1.850.00 $1,950.00 $1.382.00 WEEKLY $825.00 $715.00 $949.00 DALY $275.00 $259.00 $242.00 SMALL CRAWLER TRACTOR W16 WAY BLADE,64HP MAKEIMODEL Douro 450k or equivalent CAT 03K XL DROP John Deere 450K 2 MONTHLY $4,500.00 $2,475.00 $2,527.00 WEEKLY $1.500.00 $862.00 $927.00 DAILY $500.00 $288:00 $309.00 CRAWLER TYPE TRACTOR, 80HP MAKEIMODEL Deere 650k or equivalent CAT D3K XL DROP Case 650L 3 MONTHLY $5,750.00 $2.475.00 $2.527.00 WEEKLY $1.800.00 $882.00 $927.00 DAILY $600.00 $288.00 $309.DO CRAWLER TYPE TRACTOR, 140HP 4 MAKEIMODEL NO Bid CAT DON XL CAB AIR Case 1650M MONTHLY No Bid $5,445.00 56.481.00 WEEKLY No Bid $1.815.00 $2.250.00 DAILY No Bid $605.00 $115.00 CRAWLER TYPE LOW GROUND PRESSURE TRACTOR 140 HP 5 MAKEIMODEL NO Bid CAT DON LGP CAB AIR John Deere 750K LGP MONTHLY No Bid 58,930,00 $6.365.00 WEEKLY NO Bid 12,310.00 $3.183.00 DAILY No Bid ST70.00 $1.061.00 DISC PLOWS -36 HINGE OFFSET 6 MAKEIMODEL No Bid ROME TRH-1530 No Bid MONTHLY No Bid $1.905.00 No Bid WEEKLY No Bid $635.00 No Bid DAILY No Bid $223.00 No Bid CRAWLER TYPE LOADER 1412 YARD BUCKET 80 HP MAKE/MDDEL No Bid CAT 963 TRACK LOADER John Deere 655K 7 MONTHLY No Bid $10.135.00 $9.58740 WEEKLY NO Bid $3.575.00 $3.834.00 DAILY No Bid $1.260.00 $1.392.00 WHEELED TYPE LOADER 1412 YARD BUCKET 80 HP - MAKEIMODEL Volvo L70H or equivalent CAT 926 WHEEL LOADER Case 570N/John Deere 21OLE 8 MONTHLY $5.200.00 S3,275.00 S1,362D0 WEEKLY $1.800.00 31,175A0 $649.00 DAILY $600.00 $395.00 $242.00 PNEUMATIC ROLLER.18 TONS. 9 WHEELS MAKEIMODEL No Bid CAT CW16 Bomag BW27RH41 9 MONTHLY No Bid $2.120.00 $2.381.00 WEEKLY No Bid $710.00 $903.00 DALY No Bid $235.00 $228.00 SOIL COMPACTOR VIBRATORY, PADDED DRUM, 25 TONS 84" ' MAKEIMODEL Case SV212D or equivalent CAT CP58 Bomag BW213-04/Hamm HI t DIP 10 MONTHLY $4,200.00 $3.500.00 53,829.00 WEEKLY $1,500.00 $1.170.00 $1,689.00 DAILY $500.00 $410.00 $479.00 SOIL COMPACTOR VIBRATORY, SMOOTH DRUM, 25 TONS 84" MAKMODEL EI Volvo SD1168 or equivalent CAT CS56 Bomag BW2114DR1ammH11lx 11 MONTHLY $4.200.00 $3,25S.0I $3,829.00 WEEKLY $1.500.00 $1.085.00 S1.689.110 DALY $500.00 S375.00 S47940 ASPHALT RECYCLER, BOMAG MPH 100 OR • EQUIVALENT , 12 MAKEIMOOEL No Bid CAT RM30OR CAB No Bid MONTHLY No Bid $17,590.00 No Bid WEEKLY No Bid $7,445.00 No Bid DAILY No Bld $3,145.00 No Bid PULVER MIXER MAKEIMODEL No Bid CAT RM300 OPEN CANOPY No Bid 13 MONTHLY No Bid $10.530.00 No Bid WEEKLY No Bid $4,485.00 No Bid DALY No Bid $1.885.00 No Bid TYPE OF EQUIPMENT HERC RENTALS MUSTANG RENTAL SERVICES OF TEXAS,LLC United Rentals WATER TRUCK,1,200 -2,000 GALLON CAPACITY MAKEIMODEL Hino 338 or equivalent LEDWELL LW2000WT Freightliner M2108 14 MONTHLY $2,950.00 $2,505.00 $2.651.00 WEEKLY $1,800.00 $836.00 $1.243.00 DAILY $600.00 $290.00 $337.00 MOTOR GRADER,135 HP MAKEIMODEL No Bid CAT 120M Case 8658 16 MONTHLY No Bid $5,295,00 $5,316.00 WEEKLY No Bid $1.765.00 $2,135.00 DAILY No Bid $845.D0 $574.00 EXCAVATOR, 26 TONS 1 318 YARD BUCKET MAKEIMODEL Volvo EC250EL CAT 320 John Deem 25OG 16 MONTHLY $6,900.00 $4,770.00 $8,283.00 WEEKLY $2,550.00 $1,650.00 $2,371.00 DAILY $850.00 $550.00 $980.00 SELF-PROPELLED MECHANICAL BROOM MAKEIMODEL Laymor SM450ST or equivalent BROCE BW260 Lay-MOR SM300 17 MONTHLY $2 200.00 $1,600.00 $11558J10 WEEKLY $900.00 11850.00 $699.00 DAILY $300.00 $275.00 $239.00 TAMPER MAKE -BOMAG BT 58 VIBRATOR (OR EQUIV) MAKEIMODEL Wacker BSSOAAS or equivalent MULTIOUIP MTX70 Bomag BT65IMultiquip MTX70 18 MONTHLY $750.00 $70.00 $416A0 WEEKLY $250.00 $240.00 $175.00 DALY $85.00 $550.00 $57.00 CAT D6D (OR EQUIV)140 HP CLEARING DOZER WIRAKE MAKEJMODEL No Bid CAT D6K XL CAB AIR CLEARING DOZER Case 16SOM 19 MONTHLY No Bid $7.490.00 $6.36540 WEEKLY No Bid $2,497.00 $3.183,00 DAILY No Bid $830.00 $1.061.00 RAMMAX TRENCH COMPACTOR WALK BEHIND WIDTH 24133 20 MAKEIMODEL Weaker RTKXSC3 or equivalent BOMAG BMP8500 Bomag BMP8500IWaeker RTKXSC3 MONTHLY $1,900.00 $1,675.00 $1.503.00 WEEKLY $750.00 $675.00 $731.00 DAILY $250.00 11225.00 525010 RAMMAX REMOTE TRENCH COMPACTOR WIDTH 24133 MAKEIMODEL Wacker RTKXSC3 or equivalent BOMAG BMP8500 Home BMP85OOlWaeker RTKXSC3 21 MONTHLY $1,900.00 $1.675.00 $1.603.00 WEEKLY $750.00 $675.00 $731.00 DAILY $250.00 $225,00 $250.00 AIR COMPRESSOR 165 CFM 22 MAKEIMODEL DOOSAN C185WDO-T4F or equivalent SULLAIR DPQ 185 Atlas Capes XAS 185DPQ-KU MONTHLY $595.00 SKID STEER LOADER (BOBCAT) MIN 58 HP, .5 YD, (112 YD) G P BUCKET WITH TRACK NOT WHEELS - 23 MAKEIMODEL BOBCAT T590 or equivalent CAT 259 CROPS Bobcat T590 DAILY $215.00 $250.00 $242.00 SKID STEER LOADER (BOBCAT) MIN 58 HP, .5 YD, (112 YD) G P BUCKET WITH WHEELS NOT TRACKS 24 or equivalent o t MONTHLY $1,800.00 $1.595.00 $1,499.00 WEEKLY $600.00 $535.00 $629.DO DALY $200.00 $195.00 $255.00 RUBBER TIRE LOADER W HIAMMERS, LOADERS/HAMMER -10000 IE 25 MAKEIMODEL DEERE 31 OLEPIFRO FSFSP-W R or equivalent CAT 416 HBO HAMMER Case 58ON/Jahn Deere 310.Hammer MONTHLY $3,700.00 $4,250.00 $3,093.00 WEEKLY $1.650.00 $1.425.00 $1,480.00 DALY $550.00 $475.00 $538.00 LOW GROUND PRESSURE TRACTOR 80 HP, PAT. BLADE-17,800a 26 MAKEIMODEL No Bid CAT D3K LPG CROPS Case 650M LGPIJohn Deere 450K K2 LGP MONTHLY No Bid $3,760.00 $2,527A0 WEEKLY No Bid $1,280.00 $927.00 DAILY No Bid $420.00 5309.00 TYPE OF EQUIPMENT HERC RENTALS MUSTANG RENTAL SERVICES OF TEXAS, LLC United Rentals LOW GROUND PRESSURE TRACTOR, 90 HP, PAT. - BLDE-20,2005 27 MAKEIMODEL No Bid CAT DIM LGP CROPS Case 750M LGPIJohn Deere 660K K2 LGP MONTHLY No Bid $4,310.00 S3,704.00 �- WEEKLY No Bid $1.430.00 $1,521.00 DAILY NoBid 5460.00 S530.00 SPECIALTY EXCAVATOR LONG REACH -60' REACH, 48' 0" DEPTH - 28 MAKER40DEL No Bid CAT 32413261329WO LONG REACH Caso Cx250D LR MONTHLY No Bid $11.870.00 $10.609.00 WEEKLY No Bid $4.205.00 $4.43440 DALY No Bid $1,485.00 S1,952.00 SPECIALTY EXCAVATORS WITHUMB ATTACHMENT MAKEIMODEL VOLVO EC220EL or equivalent CAT 320 MECHANICAL THUMB Bobcat E45 wrrhumb Attachment 29 MONTHLY $5,550.00 $5,445.00 $2.057.00 WEEKLY $2.250.00 $1,725.00 $702.00 DALY $750.00 $005.00 $367.00 308 Hyd Thumb MAKEIMODEL Case CX80X or equivalent CAT 308 HYDRAULIC THUMB No Bid 30 MONTHLY $4,100.00 S3,815.00 No Bid WEEKLY $1,800.00 $1.340.00 No Bid DAILY $600.00 $460.00 No Bid PAVING BREAKERS, 90 LEIS (AIR OPERATED) MAKEIMODEL APT 190 or equivalent SULLAIR MPB-90A APT M190 31 MONTHLY 5630.0D $296.00 S309.110 WEEKLY $280.OD $125.00 S141.00 DAILY $70.00 $50.00 548.00 REACH LIFT, 6000 S CAPACITY MAKEIMODEL GENIE GTH-844 or equivalent CAT TL042 TELEHANDLER Skybak 6042 32 MONTHLY $2,400.00 $1.950,00 $1.676.00 WEEKLY $1,050.00 $875.00 $865.00 DALY $350.00 $350.00 $327.00 MINI EXCAVATOR 18 HP, 6' 10." DEPTH MAKEIMODEL BOBCAT E351 or equivalent CAT 302.7 Takeuchi T8216 33 MONTHLY 51,850.00 $1,310.00 $1.219.00 WEEKLY $750.00 $440.00 SS31.00 DAILY $250.OD $150.00 $192.00 MINI EXCAVATOR, 30 HP, 9' 11" DEPTH MAKEIMODEL BOBCAT ESO or equivalent CAT 303.5 Bobcat E32rrakeuchi T8235 34 MONTHLY $2,450.00 S1,575.00 $1,732JX1 WEEKLY $1.050.00 5540.00 $627.00 DAILY $350.00 $185.00 S304.00 EXCAVATOR 39 TON, 270 HP MAKEIMODEL VOLVO EC350EL or equivalent CAT 335 John Deere 35OG LCIKotwldo SK35OLC 35 MONTHLY $10,500.00 58,705AD $7.500.00 WEEKLY $4,500.00 $3.160.00 S3,600.00 DAILY $1.500.00 $1,075.00 $1.350.00 SPECIALTY 24 TON EXCAVATOR W150009 HAMMER _ 36 MAKEIMODEL VOLVO EC220ELIFRD FX175QTV or equivalent CAT 320 WITH HAMMER John Demo 200 LC wI6000N Hammor MONTHLY 311,100.00 $13,160.00 $10,820.00 WEEKLY $4.500.00 S4,375.00 $3,528.00 DAILY $1,500.00 S1,450.00 57,350.00 CRAWLER DOZER, 200 HP, STRAIGHT W TILT BLADE MAKEIMODEL No Bid CAT 06T XL CAB AIR Case 20SOM 37 MONTHLY No Bid $11,7ea.00 57,004.00 WEEKLY No Bid S3,95D.00 $3.502.00 DALY No Bid $1,250.00 $1.167.00 25 TON ARTICULATED OFF ROAD TRUCK 309 HP MAKEIMODEL No Bid CAT 725 Torox TA30 38 MONTHLY No Bid $11.405.00 571,292.00 WEEKLY No Bid $4,135.00 $4.701.00 DAILY No Bid $1,450.00 . $1.773.00 REACH MAKEIMDDEL AD GB-03A or equivalent CAT TL943 TELEHANDLER JLG G9-43A 39 MONTHLY $3,400.00 $2,550.00 $2,649ZO WEEKLY $1,500.00 S995A0 51,192.00 DALY $500.00 $395.00 $440.00 MAN BUCKET (WORK BASKET) 48" X 48" SUSPENDED WITH TOP COVER STANDARD MODEL , 40 MAKFJMODEL No Bid No Bid No Bid MONTHLY No Bid No Bitl No Bid WEEKLY No Bid No Bid No Bid DALY No Bid No Bid No Bid TYPE OF EQUIPMENT HERC RENTALS MUSTANG RENTAL SERVICES OF TEXAS,LLC United Rentals 65 HP EXCAVATOR WITH 13' -7" DIG DEPTH " MAKEIMODEL CASE CXSOC or equivalent CAT 308 HYDRAULIC THUMB Bobcat E45Rakeuehl TB26O 41 MONTHLY $3,800.00 $2,875.00 $2,057.00 WEEKLY $1,650.00 $1.025.00 $702.00 DALY $550.00 $375.00 $367.00 70HP EXCAVATOR WITH 19' -10" DIG DEPTH , MAKEIMODEL JOHN DEERE 135G or equivalent CAT 313 Bobcat E85Rakeuchi TB290C 42 MONTHLY $4.300.00 $3.635.00 $2,615AO WEEKLY $1,950.00 $1.305.00 $997.00 DALY $650.00 $475.00 $490.00 PORTABLE LIGHT PLANT 30FT MAST W ITH 4 EACH 1250 WATT BULBS 43 MAKEIMODEL MAGNUM MLT6SK or equivalent ALLMAND LIGHT TOWER Magnum MLT6SWaekcr LTV6L MONTHLY $650.00 $450.00 $564.00 WEEKLY $250.00 $195.00 $261.00 DALY $85.00 $75.00 $10540 44 ATTACHMENTS FOR SKID STEER LOADER 72- ANGLE BLADE a. MONTHLY No Bid $575.00 No Bid WEEKLY No Bid $225.00 No Bid DAILY No Bid $75.00 No Bid COLD PLANER b MONTHLY No Bid $2,280.00 No Bid WEEKLY No Bid $765.00 No Bid DAILY No Bid $255.00 No Bid 72"EXTREME DUTY ROOT GRAPPLE BUCKETGRAPPLE BUCKET C. MONTHLY $575.00 $585.00 $560.00 WEEKLY $240.00 $195.00 $250.00 DA.Y $80.00 $65.00 $95.00 GRAPPLE FORKS d MONTHLY No Bid $585.00 $560.00 WEEKLY No Bid $195.00 $250.00 DAILY No Bid $65.00 $96.00 HYDRAULIC AUGER 6" BR MONTHLY $900.00 $90.00 $208.00 e. WEEKLY $300.00 $30.00 $90.00 DAILY $100.00 $10.00 $29.00 HYDRAULIC AUGER W BIT t. MONTHLY $950.00 $90.00 $195.00 WEEKLY $325.00 $3O.00 $73.00 DAILY $115.00 $10.00 $35.00 HYDRAULIC AUGER 12" BIT MONTHLY $1.000.00 $180.00 $275.00 B WEEKLY $350.00 $60.00 $87.00 DAILY $125.00 $20.00 $38.00 HYDRAULIC AUGER 18" BIT - tl MONTHLY $1,050.00 $270.00 $203.00 WEEKLY $400.00 $90.00 $128.00 DALY $150.00 $30.00 $43.00 HYORAULICAUGER 24"BIT L MONTHLY $1.200.00 $270.00 $320.00 WEEKLY $600.00 $90.00 $141.00 DAILY $200.00 $30.00 $50.00 12"AUGER EXTENSION MONTHLY $100.00 $45.00 $135.00 WEEKLY $30.00 $15.00 $52.00 MONTHLY $10.00 $5.00 $19.00 48"AUGER EXTENSION k. MONTHLY $150.00 $135.00 $135.00 WEEKLY $45.00 $45.00 $52.00 DAILY $15.00 $15.00 $19.00 3000 HYDRAULIC HAMMER1. . MONTHLY $1,500.00 $945.00 $1,139.00 WEEKLY $650.00 $315.00 $621.00 DAILY $225.00 $100.00 $190.00 HYDRAULIC TRENCHER M. MONTHLY No Bid $975.00 No Bid WEEKLY No Bid $350.00 No Bid DAILY No Bid $110.00 No Bid LANDSCAPETILLER ' n. MONTHLY $760.00 $975.00 No Bid WEEKLY $325.00 $350.00 No Bid DAILY $110.00 $110.00 No Bid 84" MATERIAL HANDLING ARM O. MONTHLY No Bid No Bid No Bid WEEKLY No Bid No Bid No Bid D.4LY No Bid No Bid No Bid TYPE OF EQUIPMENT HERC RENTALS MUSTANG RENTAL SERVICES OF United Rentals TEXAS,LLC 66" MULTWURP. BUCKET MONTHLY $90.00 $450.00 $0.01 P. WEEKLY $30.00 $150.00 $0.01 DALY $10.00 $50.00 $0.01 500 CAP. PALLET FORKS , MONTHLY $280.00 $315.00 $365.00 q• WEEKLY $120.00 - $105.00 $122.00 DALY $40.00 $35.00 $40.00 7r PICK-UP BROOM r. MONTHLY $850.00 $1,075.00 $823.00 WEEKLY $350.00 $375.00 $395.00 DALY $110.00 $125.00 $142.00 STUMP GRINDER s. MONTHLY No Bid $2,250.00 No Bid WEEKLY No Bid $750.00 No Bid DAILY No Bid $250.00 No Bid OTHER RENTAL EQUIPMENT NOT LISTED ON 45 BID WILL BE OFFERED TO THE COUNTY AT A Day 5%. Week 10%, Month 15 % 5110120% NET PRICE AGREEMENT DISCOUNTED RATE Non-perrnitod loads in Brazos County By Loaded Mile 46 are $t Standard non. Roundds to Less than 100HP, $100 Each Way, Over Flat Delivery Rates -$95 for Non -Permit DELIVERY CHARGE to not permit loads not to exceed 50,000Iba a 100HP, $150 each way. Any equipment Loads - $250 for Permit Loads are $450 Roundtrip. Outside Hauler requiring routed permit, $650 each way. permits loads are TBD 47 DELIVERY CAN BE COMPLETED IN APPROX. 1-2 1.2 1 DAYS AFTER RECEIVING ORDER 48 COMPLETE ADDRESS OF NEAREST BRANCH OFFICE 2787 N Ead Rudder Fi-ay Bryan, TX 77803 8206 WEST SH 21, BRYAN TX 77807 23Texas Aye S College Station, TX 77840 49 NUMBER OF ad I ABLE MILES FROM NEAREST 6 3 7 BRANCH TO BC ROAD & BRIDGE DEPT. 50 EMERGENCY CONACT INFO Alien Hous1ey 979606-0227 Benton Behuim, 0d178.77&73M C-072451- Mike Johnson -(512)818.5014 2431, b=hutza@Mustanacatcem (979)693.1313 51 No No, if notified by 8:OOAM on each day of NIA DO YOU CHARGE FOR "RAW DAYS-? IF SO, WHAT RAW OUT DOCUMENTATION IS REQUIRED? 52 RESPONSE TIME IN CASE OF EMERGENCY 4 Houm 1.2 Hours 4 Hours Exceptions to the Bid Awarded Vendor: Mu ental Services of Texas, L%nL]C ��rr � M�2023 proved by C ssloneer Court on day of IJCW by Co u AJ-r-1 �t't' IJ�Ie holding the position of DEPARTMENT: Purchasing DATE OF COURT MEETING: 12/12/2023 BRAZOS COUNTY BRYAN,TEXAS NUMBER: ITEM: Approval of the following committee for RFQ #CIP 24-603 Construction Manager at Risk for Medical Examiner's Facility. • a. Trevor Lansdown • b. William (Bill) Hadley • c. Brian Baker • d. Lt. Steven White • e. Lt. Sean Dwyer (College Station PD) • f. Lt. Wait Melnyk (Bryan PD) • g. Lt. Jennifer Enloe (TAMU-PD) • h. Jerry Nickerson (Civilian) • I. Purchasing (Non -Voting) • j. Legal (Non -Voting) • k. Broddus - Consultants (Non Voting) TO: Commissioners Court FROM: Kaitlyn Battles DATE: 12/06/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Xvp-e Wktachments Available �PPRO --1 iaia3 Duane Peters Date County Judge Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 12/0S/2023 REQUESTOR SHEILA STOKES ADDRESS 91 GOLDEN SHADOW CIR SPRING TX 77381 OWNER NAME DANIEL & ANNA ANTONIUK PROP ID# 395495 REFUND AMOUNT $593.86 REQUESTOR ELIZABETH BOE17CHER ADDRESS 3088 COUNTY RD 405 LEXINGTON TX 78947 OWNER NAME CRAIG & ELIZABEYH BOETTCHER PROP ID# 44094 REFUND AMOUNT $79.77 REQUESTOR SYLVIA LORRAINE CRAIG ADDRESS 3811 RAVENWOOD DR BRYAN TX 77802 OWNER NAME CRAIG SYLVIA LORRAINE PROP ID# -39579 REFUND AMOUNT $200.00 REQUESTOR MARY J ALMEIDA-CARTER ADDRESS 4701 RIVER ROCK DR BRYAN TX 77808 OWNER NAME ALMEIDA MARY JEAN PROP ID# 36365 REFUND AMOUNT $10.00 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS* OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT N APPLICATION FOR TAX REFUND Collecting Office Name ` Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9936 OWNER'S NAME AND ADDRESS ANTONIUK DANIEL S & ANNA R 156 OAK -RUN COLLEGE STATION TX 77845-8618 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: •OAK CREEK MHC, SPACE 156 OAK RUN, SER# CLW039419TX, HUD# NTA1678319 Address: 156 OAK RUN (PVT) , Account# 395495 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund - Payment Date . Amount Paid Refund Amount Requested ZREFUND 2023 10/27/2023 $846.24 $593.86 Taxpayer's reason for refund: OP -Overpayment REFUND TO: STOKES SHELIA 91 GOLDEN SHADOW CIR SPRING TX 77381 Sign below and return form to the Brazos County Tax Office. "1 hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." �11 1�3 Si_ — L9 a aeur� Da et r Phone # Email Address Q co" if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony -- - — —underTexas•Penal•Code Section 37.10. -- "— -- --• —. TAX REFUND DETERMINATION e tax re is [ pprove [ ]Disapproved Authorized Officer Signature Date laha l ap. Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT., 10/27/2023 08:32AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: STOKES SHELIA MOHKAMI 91 GOLDEN SHADOW CIR SPRING, TX 77381-3151 Receipt Number�� _ 3266669 geP,osted r}_ ,.__10127/2023- Payment Type P' Payment Code i 0 r/Refund, TotalPald _ .'� $846.24. Property ID Geo -^ -' - Ac er s -_ - Owner Marne and Address_.: r 385495 -- 1702023-0000-0276 -~ y _Legal 0.0000 ~ + - _ _ ANTONIUK DANIEL S 8 ANNA R _ - L'^ - 156 OAK RUN Legal Description ._ COLLEGE STATION, TX 77845-8618 OAK CREEK MHC, SPACE 156 OAK RUN, SER# CLW039419TX, HUD# NTAI-878319- Situs------ --- - ----- - -- DBAName -- -- -. - --- - 156 OAK RUN (PVT) - 'Entity" - -__ Year Rate Ta_x_ab_I_e_ V_ alue #_ Vold w0_rlpinal Tax D_ iscnts ' PBI . Att Fees Overage. Amonrit Pd _Stint Z REFUND ENTITY( -2023 r 0.00000 0 148384 N 593.88 _ , 0.00 6.00 - 0.00 0.00 - 593.86 EMG SVCS DIST#1 2023 0.02071 55,574 4908 N 11.51 0.00 0.00 0.00 0.00 11.51 COLLEGE STATION ISO 2023 0.96220 11370 4908 N 13.18 0.00 0.00 0.00 0.00 13.18 BRAZOS COUNTY 2023 OA0970 65,574 4908 N 227.69 0.00 0.00 0.00 0.00 227.69 846.24 Balance Due As Of 1012MO23:-593.86 Tender _ 6etafls Dest:ri-Pt lon __Amoun! Check F2EPOST 2023 ESCROW' 846.24 846.24 Operator _Batch - ------ --- - - -: --- --- - - - - - - - - -- - - -. --.. -..:.: _ _ . .. _._.: _ . :o _ Idl tmoore 46107 (E023 MH Escrow Payments) 846.24 Page:1 Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code T-Ad-.Sm He APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS BOETTCHER CRAIG & ELIZABETH 3088 COUNTY ROAD 405 LEXINGTON TX 78947-5142 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: SOUTHWOOD VALLEY PH 22C, BLOCK 47, LOT 18 Address: 813 VAL VERDE DR , Account# 44094 TAX PAYMENT INFORMATION Name of Taxing Unit tax Year of Refund Payment Date Amount Paid ZREFUND 2022 04/30/2023 $4465.97 Taxpayer's reason for refund: OP -Overpayment REFUND TO: BOETTCHER ELIZABETH 3088 COUNTY ROAD 405 LEXINGTON TX 78947-5142 Refund Amount Requested $79.77 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." G.�..Y, !!- z Signat�'ure bate e? 3 I^d itAb, f-tcL�� l Phone # Email Address If you make a false statement on this application, you could be -found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The tax refund is [Approved [ ] Disapproved Authorized Officer Si nature Date ZAulzed Officer f taxing �t=s r amount required under section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 05/03/2023 09:53AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: BOETTCHER ELIZABETH 3088 COUNTY ROAD 405 LEXINGTON, TX 78947 Receipt Number 3250583 Date Posted 04/30/2023 Payment Type . P Payment Code Over/Refund Total Paid $4,486.97 Property lb --did Legal Acres.,' , Owner Name and Address 44094 ' '582800-CF 0-0180 •-0.0000 BOETTCHER CRAIG & ELIZABETH - - - - - -- - 3088 COUNTY ROAD 405 Legal Description , �_ _ '_ • LEXINGTON, TX 78947-5142 soul- W00D V_ ALLEY PH 42C,BLOCK 47, LOT 18 Situs DBA Name 813 VAL VERDE DR , Entity , , - Year 'R'ate Taxable 1%atue Stnif # Void_. Orlginal.Tax Discnts P81 Att Fees Overage Amount Pd Z REFUND ENTITY 2022 0.00000 0 146392 N 79.77 0.00 0.00 0.00 0.00 79.77 BRAZOS COUNTY 2022 0.42941 185,334 13299 N 795.84 0.00 87.54 0.00 0.00 883.38 CITY OF COLL STAT. 2022 0.52461 185,334 13299. N 972.28 0.00 106.95 0.00 0.00 1,079.23 COLLEGE STATION 1SD 2022 1.17810 185,334 13299 N 2,183.42 0.00 240.17 0.00 0.00 2.423.59 4,466.97 Balance Due As Of 0413012023; -79.77 Tender betaifs . . _ - Description Check ECK Operator" tmoore 45977 (E-CHECK PAYMENTS 05/02/23) - - Page:1 Receipt issued In Accordance with Section 31.076 of the Texas Property Tax Code 1 Amount 4465.97 4465.97 Total Paid 4.465,97 TrieAu'.crmVu�4c Collecting Once Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS CRAIG SYLVIA LORRAINE 3811 RAVENWOOD DR BRYAN TX 77802-3524 Legal: SFA #9, BLOCK 15, LOT 23 (TR-105) Address: CUNNINGHAM LN Account # 39579 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2022 Taxpayer's reason for refund: OP -Overpayment REFUND TO: CRAIG SYLVIA LORRAINE 3811 RAVENWOOD DR BRYAN TX 77802-3524 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan 1SD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 06/30/2023 $200.00 $200.00 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and'certify that the information on this form is true and correct." Ll' -� ti . S'g70:�' t _' 7 7 -731 ! 54 2,. Phone g l)lz1,/2a2:?. DY . at . L%. Email Addfess If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETE ON he tax refun 's [�App ved [ ;tisapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 06/301202311:03AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: CRAIG SYLVIA LORRAINE 3811 RAVENWOOD DR BRYAN, TX 77802-3524 -.Receipt Number L 3261391 Date Posted 4_ •— 06130/9023j Payment Type P Payment Code i _0_ ver/Refund Total Pa Id i- _ _$200_00 Property ID _ _ _ .Geo - _ _ _ Legal Acres _ ' Ow_n_er Name and A_ dress ' 39579 1555000-0015-0230 10.0000 CRA1G 8YLVIA LORRAINE - - -- - - - - - - Legal Description - -" - - -- 3811 RAVENWOOD DR _ _ _ _ . _ BRYAN, TX 77802-3524 ;SFA #9, B_LUC_K 75_, L0 f 23 (TfZ-106) _ Situs DBA Name i CUNNINGHAM LN Year - Rate Taxable Value Stmt # Void Original Tax _ _Disc_nts _ P8-0 _ Att Fees _O_verage Amount Pd• Z REFUND ENTITY 2022 0.00000 0 146M N 200.00 - 0.00 0.00 0.00 O.OD 200.00 200.00 Balance Due As Of 0613012023:-200.00 Tender _ Details- Amount Check 1 os0 - y 200.00 200.00 0 erator _ Batch, _ - - - - -- - - - - - - - -_-- --�-- - - Total Paid; p _ .� - . -.-- -- • ---- -__-..- tmoore 46805 (06/30/2023TM) - - - - - _ - - - -_ - - - g00.00, Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Properly Tax Code I APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS ALMEIDA MARY JEAN 4701 RIVER ROCK DR BRYAN TX 77808-2108 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: OAKWOOD TOWNHOMES, BLDG D, UNIT 35 Address: 4509 CARTER CREEK PKY 4, Account# 36365 , TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 11/17/2023 $2443.96 $10.00 Taxpayer's reason for refund: OP -Overpayment REFUND TO: ALMEIDA-CARTER MARY J 4701 RIVER ROCK DR BRYAN TX 77808-2108 Sign below and return form to'the Brazos County Tax Office. "1 hereby apply for the refund of the above -described taxes and certify that the Information on this form is true and correct." / / 5- le'; 5ignatur) , v Date I P w - nw,&na inka Phone # Email AWess " v If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. The ax refun ( V Ap\pi ved jDisapproved Authorized Officer Signature to /la. / 0-3 Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 1 fA TAX RECEIPT 11/17/2023 09:11AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: ALMEIDA CARTER MARY J 4701 RIVER ROCK DR BRYAN, TX 77808-2108 _ Receipt Number 3274500 Date Posted `7 11/1712_3i Payment Type Payment.Code Over/Rafundi Total Paid _ $2A43.96: Property ID , Geo - - _` -- --- - _ Legal A_cre_s _'• �- Owner Name an_d ' - Y r 36365 !481000-0004-00350 _-- 10.0000 ' - j _Address_ ALMEIDA MARY JEAN - 4701 RIVER _ - -'- —, ROCK DR ,OAKWOOf)TOWNHOMES, BL'DG D,UNIT35 BRYAN, TX 77808-2108 I Situs _ -�DBA Name t i 4509 CAR?ER CREEK PKY 4 ,-- --- - - - - - - - -- -- - - - -- -- ---- - -- Entity _ Y.ear _ Rate _Taxable_ Value --Stint # + Vold Taxes DlIccrits ^ P&1� AttFees ' 'Ov_erage Amount Pd: Z REFUND ENTITY 2023 _ 0.00000 0 148421 N - - _ _Original 1-0.00 0.00 0.00 0.00 `- 0.00 `- 10.00 BRAZOS COUNTY 2023 0.40970 122,747 3457 N 502.90 0.00 0.00 0.00 0.00 502.90 CITY OF BRYAN 2023 0.62400 122,747 3457 N 765.94 0.00 0.00 0.00 0.00 765.94 BRYAN ISD 2023 0.24920 122,747 3457 N 1,185.12• 0.00 0.00 0.00 0.00 1.165.12 2,443.96 Balance Due As Of 11/17/2023: -10.00 Tender -Details - _ _ _ �` - Description Amount= Check -- - 894- - - - - — - -� Y_ - --- 2443.96 2443.96 Operator Moore 48480 (RTL Batch 528 Payment File-1 1172023) 2,443.96� Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code •:r BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS) FOR THE 2023-2024 BUDGET YEAR NO.23/24 11.01-11.03 On this the 121' day of December 2023 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 1211' day of December 2023 the Court heard and approved a budget amendment(s) for the 2023-2024 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2023, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 121h day of December 2023. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 -11.01 12/12/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency I Supplies and Other Charges Expenditure 50.000.00 Court Support Child General Fund Protective Services - 472nd I Professional Services I Expenditure 1 50.000.00 General Fund of funds to correct accounts for attorney fees for 472nd District Court. ��aY�. cie Ent ,. �Q�Y.�R�: .. �. .. ��:�:°s��r .,-^=.,�'s �. ,.� n.�.1#x�. .+...-.4.§.+.a. ''r .s n ... ":nY�"r�"i. e'�.5. .�' v'. S�a� .i...t2 ��'S� •�:�.e`.�!+'�s.,F°v�e. ��: �i''i„ _< _ ...� h'��`. �.5 �'�'.. ff`t iyi '. tl �.��. FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 11001500 61130000 50,000.00) 01000 11024720 72110000 50,000.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23124 -11.02 12/12/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE On systems Road Bond Inner Loop East Contractual Services Expenditure 2,950,087.00 On systems Road Bond RELLIS Contractual Services Expenditure 2,950,087.00 J On Systems Road Bond Reallocation of funds to the correct accounts for contractual services for the Rellis Project (CIP # 23-600-2). Projec is part o General Obligation Bonds: Series 2023 - On System Road Bond - TXDOT_ Qz " 4s t rR17 yJ =fO Counfa89e'Proval' tk " FUND DIV ACCT Change in Budget ACCOUNT NAME 43230 63432304 71025000 2,950,087.00) 43230 63432305 71025000 2,950,087.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 -11.03 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Sheriffs office Administration Revenue 2,295.77 General Fund Sheriffs office Administration Supplies and Other Charges Expenditure 2,295.77 Sheriff's Office -Administration Recognize donated furniture to be used in the soft interview room at the Sheriffs Office. Donation was a proved by o�ime.rton December 5, 2023. 12/2023 �,� County Judge�Approval ` _ ��;- Dates; , "� Fo46rac"le Entr}On1} ,.. ..ta : r a•h x Re , ,E x ��{� � FUND 01000 DIV 28000100 ACCT 46023000 Change in Budget 2,295.77 ACCOUNT NAME 01000 28000100 60010000 2,295.77 Personnel Change of Status ( Dec 7, 2023 ) Commissioners' Court Date: 12-12-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Employment ., Department Name Employee Name a° Sheriff Office - ]ail Administration Register, Katlyn Al Separations -Department Name Employee Name, • - a�t�k"t :.are .��.'��"„+ d.. Human Resources - Reazola, Monica Administration County Auditor - Administration Zdunkewl¢, Cynthia Approved in Commissioners' Court:12-12-202 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) PERSONNEL . CHANGE OF STATUS REQUESTS Commissioner Court Date: 12-12-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To County Court'at Law 1 Martinez, Amy Change of Status Approved in Commissioners' Court: 12-12-2023: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) ai J 1-1