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2023/11/21 REGULAR SESSION 10:00AM
BRAZOS COUNTY B RYAN, T EXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON_NOVEMBER 21, 2023 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK.COWBRAZOSCOUNTYTX Invocation and Pledge of Allegiance 9 U.S. and Texas Flag - Commissioner Aldrich 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 - 22 3. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County Detention Center for the months of August 2023 and September 2023. 4. Approval requested from the Sheriff's Office to apply for the NRA Foundation Grant to purchase M1A1 rifles to be utilized by the Honor Guard for ceremonial purposes. 5. Acceptance of grant award for Specialty Court from the Office of the Governor in the amount of $160,653.65. 6. Approval requested from the Treasurer's Office for a Payment Authorization to Automated Business Systems in the amount of $282.00 for annual cleaning of check folder and sealer machine. A Purchase Order was not obtained in advance and the invoice was not received by FY23 submission deadline. 7. Approval requested from Road and Bridge for a Payment Authorization to Tex-Kan/Texas Commercial Waste in the amount of $243.57. A Purchase Order was not obtained in advance. 8. Approval of the Administrative Services Agreement with Texas Association of Counties for 2024. 9. Approval of the Texas County District Retirement System Plan Agreement for 2024. 10. Approval of Amendment #3 to 18-0351 ndex and I maging Services with Kofile to add additional services. 11. Approval of Amendment to Contract #24-021 Copier Maintenance to increase the number of machines on the service contract and to purchase replacement copiers for various departments in the amount of $94,055.00 with Texas Document Solutions. 12. Approval of Renewal #24-007R with Cleveland Asphalts Products Inc. for Cutback Asphalt. 13. Approval of CI #24-601 for Preservation & Imaging of Historical Records with Kofile for County Clerk's Office. 14. Approval of Cl P 24-602 Replacement of Various Roofs - Phase XI Brazos County Courthouse with Jaco Roofing and Construction, Inc. 15. Permission to Advertise RFQ Cl P 24-603 Construction -Manager -at -Risk for Medical Examiner's Facility. 16. Approval of Agreement for Materials Testing Services for CI P 24-604 I&GN Road Rehabilitation with Dudley Engineering, LLC. 17. Tax Refund Applications for the following: Overpayments • a. Hugh Lindsay - $170.19 • b. University Title - $376.21 • c. University Title - $16.03 • d. University Title - $873.85 • e. Adalberto Perez Licea & Mariadelrfugio Garcia - $1,345.00 • f. 21 st Mortgage - $122.40 • g. 21 st Mortgage - $143.15 18. Budget Amendments. • FY 22/23 Budget Amendments 56.01 - 56.02 • FY 23/24 Budget Amendments 8.01 - 8.05 19. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 20. Payment of Claims. 21. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.087 for deliberation regarding economic development negotiations. • b. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. 22. Consider and possible action on Executive Sessions. 23. Acknowledgements of FY 2023-2024 Budget to Actuals by Fund as of November 15, 2023. Acknowledgements of FY 2023-2024 Contingency Budget to Actuals by Fund as of November 15, 2023. 24. Juvenile director's report on detention population. 25. Sheriffs report on inmate population. 26. Announcement of interest items and possible future agenda topics. 27. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to three minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Courfs presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COMBRAZOSCOUNTYTX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. The foregoing minutes of the Commissioners Court Meeting held November 21, 2023, have been examined and are approved in open Court this 5th day of December 2023, in Bryan, Brazos County, Texas. Duane Peters County Judge Chuck Konderla Commissioner, Precinct 2 Wanda J. Wat on Commissioner, Precinct 4 Attest: Karen cQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 MINUTES NOVEMBER 21, 2023 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, November 21, 2023 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Aldrich Motion: Approve, Moved by, Seconded by. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 2. Call for Citizen input and/or concerns Mark Holtzapple provided the Court with a handout about election security and proceeded to share a brief introduction about himself. Mr. Holtzapple stated that as a professor, it is his job to gather data and draw conclusions based on that data. He noted numerous anomalies in the 2020 election and concluded that our Nation's vote system is not secure. Mr. Holtzapple shared concerns over Hart Intercivic's QR code system and Tabulator machine. He asked that the Court heed his recommendations in the handout and fix what he concludes are potential security issues. A copy of the handout is attached. Cynthia Wiley reiterated concerns about election integrity, also referencing the QR code and consecutively numbering ballots. Ann Walton stated that she believes voter fraud exists and encouraged the Court to heed warning from election experts to protect our elections from foreign and domestic fraud. She then requested that the Court further investigate the voter fraud accusations with Dr. Walter Daugherity. Consider and take action on agenda items: 3 - 22 3. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County Detention Center for the months of August 2023 and September 2023. A copy of the donation forms is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 4. Approval requested from the Sheriff's Office to apply for the NRA Foundation Grant to purchase M1 Al rifles to be utilized by the Honor Guard for ceremonial purposes. A copy of the grant application is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 5. Acceptance of grant award for Specialty Court from the Office of the Governor in the amount of $160,653.65. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 6. Approval requested from the Treasurer's Office for a Payment Authorization to Automated Business Systems in the amount of $282.00 for annual cleaning of check folder and sealer machine. A Purchase Order was not obtained in advance and the invoice was not received by FY23 submission deadline. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 7. Approval requested from Road and Bridge for a Payment Authorization to Tex-Kan/Texas Commercial Waste in the amount of $243.57. A Purchase Order was not obtained in advance. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 8. Approval of the Administrative Services Agreement with Texas Association of Counties for 2024. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 9. Approval of the Texas County District Retirement System Plan Agreement for 2024. A copy of the plan is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 10. Approval of Amendment #3 to 18-035 Index and Imaging Services with Kofile to add additional services. A copy of the amended contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of Amendment to Contract #24-021 Copier Maintenance to increase the number of machines on the service contract and to purchase replacement copiers for various departments in the amount of $94,055.00 with Texas Document Solutions. A copy of the amended contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 12. Approval of Renewal #24-007R with Cleveland Asphalts Products Inc. for Cutback Asphalt. A copy of the renewal of contract and bid tabulation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 13. Approval of CIP #24-601 for Preservation & Imaging of Historical Records with Kofile for County Clerk's Office. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Approval of Cl P 24-602 Replacement of Various Roofs - Phase XI Brazos County Courthouse with Jaco Roofing and Construction, Inc. Commissioner Aldrich questioned if we are nearing the end of roof replacement and requested an update on funds spent on the project. Purchasing Agent Charles Wendt stated they are finalizing the last few proposals and he will provide an update to the Court. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 15. Permission to Advertise RFQ Cl P 24-603 Construction -Manager -at -Risk for Medical Examiner's Facility. Commissioner Berry stated she is delighted to see this project moving forward. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 16. Approval of Agreement for Materials Testing Services for CI P 24-604 I&GN Road Rehabilitation with Dudley Engineering, .LLC. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 17. Tax Refund Applications for the following: Overpayments • a. Hugh Lindsay - $170.19 • b. University Title - $376.21 • c. University Title - $16.03 • d. University Title - $873.85 • e. Adalberto Perez Licea & Mariadelrfugio Garcia - $1,345.00 • f. 21st Mortgage - $122.40 • g. 21 st Mortgage - $143.15 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 18. Budget Amendments. 9 FY 22/23 Budget Amendments 56.01 - 56.02 • FY23/24 Budget Amendments 8.01 -8.05 Commissioner Aldrich questioned the purpose for budget amendment 56.02. Budget Office Nina Payne stated that the purpose was to account for SBITA contract services. FY 22/23 Budget Amendments 56.01 - 56.02 56.01 Reallocate funds for Court Support. 56.02 Transfer funds from I nformation Technology to various County departments. FY 23/24 Budget Amendments 8.01 - 8.05 8.01 Transfer Contingency funds to Courthouse Roof Repair. 8.02 Transfer funds from Information Technology to Sheriff's Office - Jail. 8.03 Reallocation of Courthouse Security Funds. 8.04 To recognize a donation to Human Resources. 8.05 To recognize revenue from the Brazos Valley Human Trafficking Task Force Development Grant. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 19. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Change of Status is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 20. Payment of Claims. Claims 8125887 — 8126035 9009041 — 9009093 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 21. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.087 for deliberation regarding economic development negotiations. • b. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. At this point, the County Judge announced the Court would consider items 23 through 26 and then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:23 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to the sections as stated above. The following individuals were asked to stay for each session: a. Texas Government Code §551.087 for deliberation regarding economic development negotiations. Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade, Assistant General Counsel Nina Payne, Budget Officer Kimberly Roach, Intergovernmental Liaison b. Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, General Counsel Allison Lindblade, Assistant General Counsel Nina Payne, Budget Officer Jennifer Salazar, Human Resources Director Raeanna McConathy, Human Resources Assistant Director Dr. Joel Richards, Health and Wellness Clinic Julie Anderson, Health and Wellness Clinic 22. Consider and possible action on Executive Sessions. At 10:58 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 23. Acknowledgements of FY 2023-2024 Budget to Actuals by Fund as of November 15, 2023. Acknowledgements of FY 2023-2024 Contingency Budget to Actuals by Fund as of November 15, 2023. The Court acknowledged receipt of the 2023-2024 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of November 15, 2023. 24. Juvenile director's report on detention population. Judge Peters reported on behalf of Juvenile Director Linda Ricketson there are 35 juveniles in the detention center, 28 are male and 7 are female, and 28 have electronic monitors. 25. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 731 inmates in jail, 613 inmates are male, 118 are female and 50 have electronic monitors. 26. Announcement of interest items and possible future agenda topics. Commissioner Berry wished everyone a Happy Thanksgiving. 27. Adjourn. Pg I of S BRAZOS COUNTY COMMISSIONER'S COURT Name (PLEASE PRINT) wen F 10 IA)OY l,MC N 7C-76 Z 4XX s4a l' cri iw ne Organization (PLEASE PRINT) �t� ��—Mm - Lw-yT--- - 0 w , c wt CijIZI?n a i tr L O i Co - CAL-&vk--, 5 b-AT. 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Pg 3 of Name BRAZOS COUNTY COMMISSIONER'S COURT �2-15' DAY OF /ubwj�a, , 20 /0'-60 A0,1pM5 /, Organization (PLEASE PRINT) d�! r3C Z� -6 Ah VpTE Ab sting for Brazos LC 1 10101u4-$ 010 10101� 9 *lot �i.•b•.•f Met 11 ELECTIONP; Olt 110101010 Introduction • Married 32 years • 3 boys • Perform in Brazos Valley Symphony • >10 gallons blood donations Mark Holtzapple Department of Chemical Engineering z fifill"lle IHIRD EDITION � it ib��h'C,4 Foundationsofm Irving Mc 4GfaW Introduction Presidential Green Chemistry Challenge Award $130 million Mark Holtzapple Department of Chemical Engineering • 0 a $11 million 2 Introduction Job Description Gather data Draw conclusions Mark Holtzapple Department of Chemical Engineering 2020 Election Anomalies • Vote counting stopped in every state .... never happened before • Instantaneous spikes in votes for Joe Biden • Republican poll watchers blocked by police in Philadelphia • Vote counting after hours • Windows blocked In a direct attack on transparency, election workers conceal windows at Detroit's TCF Center vote -tabulation facility. This made them invisible to GOP vote challengers and other observers, November 4, 2020. (Photo: Screenshot from 6 @MattFinnFNC via Twitter) 2020 Election Anomalies • Vote counting stopped in every state....never happened before • Instantaneous spikes in votes for Joe Biden • Republican poll watchers blocked by police in Philadelphia • Vote counting after hours • Windows blocked Upon further investigation... Conclusion America's Voting System is NOT Secure See Appendix for complete documentation IYJI Flow likely is it that cheating affected the outcome of the 2020 presidential election? Al! RepLblpran Irdependent C?r.mmoral. 43% 53% 46% 32% 6% ! 7:"i Ske t d,J.9'1a4M'n .�. 8► Survey of 1,050 US Likely Voters conducted April 27-May 2, 2023 by Rasmussen Reports and Political Media, MOE +1- 3% Brazos County Voting System Teat P.r Joint Election uontcowy county. less* No ... Der a, IOII E12e90 To cut Tow :allot, you moat take this record to th* MICE "M ` U.E. Eev reumat lve, District 7 :No E[LERION• �= . Y,... r Go.ernor •[40 RLECTIDN• �, a.> > ✓ ' 4 ■ .J Lteutenonl Cavernor •NO Stl[CTICN•'`:�� ) attorney Cenral •Mo B[L[CTIOD• ! 4 1 Comptroller of pu612C Ueounte •aq LtLERIDN• .... ComUatonsr of Ceneral Lend Office NO Rl[CTION•,� 4; C-1seloner of Agri cu itu.. •40 RL[CTION• .e,i Alt aailrwd Corwiae loner •NO E[LECTICA• Juattce, SYPreee Court. Place I •No tUICTICN• .Ja ttce, Svorene Court, P16cc 6 -to SELECTION• I I is C. . Supreme Court. Place 9 •io SIUMON• r Judge, Crlmtnal appeals Court Pl. 6 OwRLSCTION• ]f .wd9e. Criminal appeals ec�rt pl. 6 •DO R1[CTION• State Board of Educetlon Dletrt6t 6 SELECTION• 1 Stele Ienator, District a :00 •"a RIECTION• Stets aepre*nnutl.t District 16 0211TIN JQK%UL I am jt1 " Jvatide, appeals Court Dist. 9 PI I Cast WN RAW I DEN eel its of TOe Peace. Precinct I APNIL PNTN I DEN •. 00) Of rAU •• Hart InterCivic eSlate Paper Ballot Hart InterCivic Verity Scan 9 Brazos County Voting System Hart InterCivic eSlate • Preprogramming • Online hacking Vulnerabilities lest P.r joint Election Montgoaery County. Tevs rtovee6er {. 2022 61222V2 To cast your ballot, you oust tale this record to the Mict CIME U.S. Representative, District I •110 ULECTIOt• Governor •Ito {EL[CTICt• Lleul enanl Governer -NO SIX[CTICM• Attorney .80 BCLECTl.: o, ofal Co►ptroiler or D1011c Recounts •1t0 {ELtCTIOM• Coest ulonar oT Central UM 0fftc! •t0 {LIECTIOt+ Colas toner of agriculture •t0 SELICIM. aetlresd ec—isslona• •no SUACTIOt• justtce. Supreee Caurl, Place I •to tit CTICX• jusTlca. Supreme Court. Place S •190 SELECTION- JLaticf. Supre" Court. Place a •00 SELECTIOt• rrJ;e, Cr le lnal Apooll6 Court Pt. 5 •Iq fitLBLTiOM• Judge, Criwtnal Appeals Court P1. 6 .M0 SEIECTIOM• Stale @Gard of Lducatton Dlatriet 6 -so SEIECTICM• Slate Senator, ONtr tct a •t0 QLECTIDt- titese Reprs.enu." Olalrtcl 16 92I{Tlt JOHNIUM I V .ustlee. Appeals Court Dist. 9 PI 2 an PAUW 2 0i justice of The Peace. Proclncl I ANIL ►tilt 2 0 •• END Op PAGE •• Paper Ballot • Voter cannot verify QR code Tabulate Hart InterCivic Verity Scan • Preprogramming • Online hacking 10 Brazos County Voting System [Vulnerabilities Hinge can be undone to gain access without key or breaking seal "Secret" compartment https://www.youtube.com/watch?v=7SglxAuTyW4 11 Vote �He�r Brazos County Voting System Make it secure 24/7 monitoring 12 Brazos County Voting System Make it secure Current Hart Ballot Hand count �dundant machine count Republican counter Democrat counter 13 Countries that Hand Count Paper Ballots Make it secure • Canada • Germany • France • Italy • Netherlands 14 Request to : Final Observation • Melissa L. Bouis • Bruce L. Erratt • Marsha Anderson Can I give an electronic PowerPoint presentation? Response: No ... electronic systems are too vulnerable to hacking. Use paper. 15 Appendix 16 CONFERENCE REPORT THE CARTER -BAKER COMMISSION: 16 YEARS LATER October 2021 Public confidence in our elections continues to wane, and the risk to our democracy is greater than ever. Losing candidates accuse their opponents of cheating rather than accepting results, congratulating their opponent, and acknowledging that perhaps they didn't campaign effectively enough to win. So-called electoral reforms too often aim to give political advantage to one side or the other rather than to fix problems. It is important to remember, however, that not everything Republicans propose is voter suppression and not everything Democrats propose makes fraud easier. Jimmy Carter James A. Baker, III https•//www cartercenter org/resources/pdfs/peace/democracy/carter-baker-conference-report-110121.pdf 17 CONFERENCE REPORT THE CARTER -BAKER COMMISSION: 16 YEARS LATER October 2021 Recommendations A national system to connect state and local voter registration lists e Voter identification based on a universally available REAL ID card • Policies to improve voter access for all communities, as well as innovations like vote centers and voter information lookup sites ® Stronger efforts to combat fraud, especially in absentee voting * Auditable paper backups for all voting technology https://www.bakerinstitute.org/research/carter-baker-commission-16-years-later W Republican National Committee Return to Excellence in American Voting and Elections Advocating for paper ballots Ending extended election periods Supporting voter ID laws Embracing secure voting technology Erasing ballot harvesting https://Prod-static.gop.com/media/Resolution-U rging-a-Return-to-Excellence-in- America n-Voting-a nd-Elections. df 19 44 AAA 'fo .W "I continue to think our voting machines are too vulnerable." Democrat Adam Schiff (CA) "Researchers repeatedly demonstrate that ballot recording machines and other voting systems are susceptible to tampering." Democrat Sheila Jackson Lee (TX) "In 2018 Electronic Voting Machines in Georgia and Texas deleted votes for certain candidates or switched votes from one candidate to another." Democrat Jennifer Wexton (VA) "The biggest seller of voting machines is doing something that violates cyber-security 101 ... directing that you install remote access software which would make a machine like that a magnet for fraudsters and hackers." Democrat Ron Wyden (OR) "These voting machines can be hacked quite easily." Democrat Ted Lieu (CA) 21 "You could easily hack into them. It makes it seem like these states are doing different things but, in fact, three companies are controlling that." Democrat Amy Klobuchar (MN) "There are a lot of states that are dealing with antiquated machines that are vulnerable to being hacked." Democrat Kamala Harris, Vice President "We know now how vulnerable our systems were. I know the 'hack -a -thou' that took place last year where virtually every machine was broken into fairly easily and quickly." Democrat Mark Warner (VA) 22 DEFCON27 Voting Machine Hacking Village AUGUST 2019 And once again, Voting Village participants were able to find new ways, or replicate previously published methods, of compromising every one of the devices in the room in ways that could alter stored vote tallies, change ballots displayed to voters, or alter the internal software that controls the machines. In particular, many vectors for so called "Advanced Persistent Threat (APT)" attacks continue to be found or replicated. This means that an attack that could compromise an entire jurisdiction could be injected in any of multiple places during the lifetime of the system. However, it is notable - and especially disappointing - that many of the specific vulnerabilities reported over a decade earlier (in the California and Ohio studies, for example), are still present in these systems today.* https://media.defcon.org/DEF%2000N%2027/voting-village-report-defcon27.pdf 23 ,83 An 11-year-old changed election s results on a replica Florida state •h.o website in under 10 minutes https://www.pbs.org/newshour/nation/an-11-year-old-changed-election-results- on-a-replica-florida-state-website-in-under-10-minutes 24 Election Counts Set to Zero Beginning 12:01 A.M. EST 11/4/2020 +a,PL[Nn o VAOHIn a onnwnu noaon w,00riwam GPUHva vmva+r � w NG (Pa0 NOP1,1 M[mn MnPH+(APOIL+n ta — arvrn [SNNC[Y /JUAnW SPPH CnNOHW p NHS'.OIPI M11m,S5,M MnPNnNy o aw wan ,av�aasn � ,aw H..msHuL GLGPan � ftNMYIVNO. PlPg6 � NnNNc,n,n _ mwro.P ro,wo � u<N, NmrGnx _ MASSnn1lR[T1S INi}Y4 OPL(:OH _ wL31NPGrtM t%Lwn or Lnu,Nen � crnoPnao _p noun �� waLnNVN _ sou,H ouorn _� Vote counting stopped and set to zero �yJ Trump X,XXX,XXX Biden Y,YYY,YYY Counting as usual Trump 0 Biden 0 Tallies zeroed out Data from Edison Research as posted to httr):Hstaticol .nvt.com. .Lau wnau,a.,L=+ NLa.xirn �� cv+N,cnc„r 1 VJ/mom tvs/mom it(6/lpom 1Naaom 1LGJ10om LL5/A OID ,VfO/l0am 25 Michigan vote counting 1e6 [rump vs. Biden vote totals in FAICh[gan (N = 519) f B[drn 26 NATiONAL BESTSELLER i'i "1 �', at`4- b 1 - i �"4 P'sk. i""• n �• &rr F"a � .. :: � ,<r N yTr CECC. I 0 vi �l , rl I iW •!A�.Sy..4��� �r �� � iV.lil� a�� , '4L'F_'{A�l`LL�! L.7." .�.0 �''��{''�`''l! �/ � i `.��8yf�} rt f( •s Test Pvr Precinct 35-3 W PRSVISIOMAL 6946-yon.3-b116c (2 t66153-C�45L'408s19t19�i JOInt Election ? ftnt9ocery County. Texas Noveeber A. 2022 81769v7 Page 1 of 1 To east your ballot, you must take this record to the separate scanning station and scan it. U.S. Representative. District 2 Governor Lieutenant Governor Attorney General Coaptroller of Public Accounts Coepisslonrr of General Land Office Co"Issio"r of Agriculture RailroAd Commissioner Justice. Suprtme Court, Place 3 Justice. Supreat Court. Place 5 Justice, Supreme Court. Place 9 JudGe. Cri"lnal Appeals Court P1. 5 Judge, Criatnal Appeals Court Pl. 6 State Board of Education District 6 State Senator. District A State Representative. District 16 Justice. Appeals Court Dist. 9 P1 7 Justice of the Peace. Precloct 3 C!tQlcv •NO SELECTION* +NO SELECTION* *NO SELECTION* 600 SELECTION► •NO SELECTION• *NO AELECTION• •NO SELECTION• •NO SELECTION* *NO SELECTION* •NO CRICTIONe •NO SELECTION* *NO SELMION• *00 €ELECTION• •NO SELECTION* *NO ULECTION• KRISTIN JOHNSON 602 RASAY APRIL MIN as END OF PAGE M , 2 OEM 2 DER 2 DER "The voters enter their votes into the Dominion machine, which then prints the votes on paper ballots. On the surface, it appears that the voter's wishes are accurately recorded. In reality, the vote tally machine does not read the written votes; rather, it reads a QR code also printed on the ballot. Of course, the voter cannot read the QR code, so there is no way to ensure the votes are recorded accurately. Superficially, everything seem above -board and honest when in reality, it is quite easy to cheat." https://bloximages.chicago2.vip.townnews.com/patriotsentine1.com/content/tncros/assets/v3/editorial/a/2e/a2e235la- 28 Oaf- flee-89b1-13b5Wcebca2/648d447954215.Of Of Summary of voting anomalies https://frankspeech.com/Video/unmasked-election-fraud 16:30 minutes [S]election Code https://ru m ble.com/vlgsbr3-watch-selection-code-f u I 1-movie. htm I 1:01:18 minutes Electronic voting machines keep two sets of books 29 Mark Cook https://rumble.com/v2fkm08-31-march-2023-am-show-dominion-is-finished.htmI 3:41:41 minutes Demonstrates how easy it is to hack voting machines https://www.youtube.com/watch?v=ChzTsO fNvc 26:59 minutes Politicians and tech experts stating that electronic voting is insecure R , https://www.machinefreevoting.com Politicians and tech experts stating that electronic voting is insecure 2:59 minutes 100 ballots counted in 2.5 minutes (Min 7:22) Clint Curtis — Electronic voting is not transparent. Hand counting can be completed quickly and accurately. 26:07 minutes 31 https://www.machinefreevoting.com Manipulated Fair H a 3 .9 0 Cumulative Ratio of Votes: (D) BIDEN -to- (R) TRUMP Contest: PRESIDENTIAL ELECTORS for ALL Cast Vote Records before Election Day -- in Recorded Order PIMA County 2020 -- Final Ratio Is 1.57 Sequential Group ID in Recorded Order (each point has 500 records) Walter Daugherity — Cast vote record indicates votes are manipulated according to an electronic control algorithm. 51:17 minutes 32 https://www.machinefreevoting.com y -- _ -.'* -�l ` n Voter Rails tr* flaterr rz:' Douglas Frank — Before the election, voter rolls are electronically manipulated to ensure there are enough voters listed to accommodate fraudulent votes. Afterward, voter rolls are purged. 1:33:36 minutes 33 https://www.machinefreevoting.com Census!,, d Registered voters ' Voters in 2020 election Age Douglas Frank — For a given age, across all Texas counties, the same fraction of voters vote. 1:33:36 minutes 34 httt)s://www.the P rofesso rs record.com Compilation of videos on election fraud https://trumptrainnews.com/2021/0 evidence-of-vote-fraud-in-the-2020-P 04/m_ u'dock-a-guide-to- residential-election-rs-dm Compilation of articles on election fraud 35 47 p v r P a 40 Li 014 0 ■ 1.4 BRAZOS COUNTY DETENTION CENTER INMATE PROPERTY INVENTORY FORM Date Inmate Left Facility: 8/17/2023 Jail ID:318979 .. SO#:129062 This is to advise you, Burnett, Kendriq Joseph that the Brazos County Office of the Sheriff will grant you a period of one week (five working days) to have anyone of your choice pickup and/or receive any and all property that -you have accumulated during your time incarcerated in the Brazos County Detention Center. In the event that no one has picked up your property after the expiration of one week (five working days), any andiall. property will be donated to the Brazos County Sheriffs Office and disposed of - to the person(s) -or organization of choice by the order of the Sheriff of Brazos County, Texas.Your property will, not be released to anyone other than the person that you have designated to pick it up and can be picked up from the Release Lobby of the Brazos County Detention Center located at 1835 Sandy Point Rd. Bryan, TX 77807. To avoid lone wait times please schedule the pickup 24 hours in advance. LIST OF PROPERTY . 1} J✓lIg/ i3oo/4 �i�,%L�it�.-�� 6) 2} c%., 7) 3) 8) 9) ov 5} 10) -.•y.. -Inmate Officer Signature: y Person Designa ed To Pick Up Property: Name: Address: Phone# Date:8/17/2023 Receiver's Signature: Date: (Include Copy Of ID) BRAZOS COUNTY-OETENTION -CENTER . .. .... .... . . . ... . ....... .. .. 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SO#:103226....:.: .; :::::::::::' :'...:::'::.::::..:.::::.:° let. I ............. .. ' " . . -. .... -:.: - .... ...... ...'.. :I..: ...�-. �,:::.�... .'::.::.......:.::. . .:................ ...........:'.::.:.::.::................. ...... .. %.....: , :" ""' .' .::::::.:::............. :: . :.:.: ":.. %: :_::This -is to:advise ou;_GARCIA; JOSHUA LEE.that'the;;Brazos:County Office,of:the.Sh&iff.:.W grant: you.a: :..:: I._'�. - :.-I.: ;.Y ..: .::::. ::::. ..::,.. .':.:_". :..:: period of one week (five working days) to have anyone .. your choice pickup and/or receive any and all ........... ............ .::--.. o:. ..':.- :A:,!...�:__:..!_.::..::.::I:.:: ":..-.� �::.::, .....%`::%-..:.....:..:::.:T ... : .:.:':.: :. ........ ...:.. " ......:.. ,• rii i " .:that. ou _have.'accumulated':during::your;time incarcerated„ in::the;,B;razos .County:;Detention: ::::: :: ....-.. p.::p:..rtY Y ... .:..- . ::.:.:.:;=,::: _::: . . .. ;.. .. ....:... ....:;:Center... In.:the event that,.no one has.plOk .. up:your property:after the expFration of one.week._tfive :.. ..... .�. ..m-...., .:.. .-.. ... ,,:.:...:.::: .::;":::::::::�.�..;. �::...:..:.I.:.*.�:-:.� .-.*:-:: ...:.::.�.�.7.:,:..:::.. .:i�i:.::;':. ::Ii...:.:�:.:.4.::.:...:..*;:.::.1. •, . ....._ .::._ .'.:: ' ... 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"-.,.:..... ...................:.:....... :..:::' ":;..::..:,:.:.:.--..I-:.,:.::.:.:.:.- I. . - ... ..:::.': . :. :.:::::. '.....':...... ................... ....:......._..........Releasm :OfficersSi nature. ...°:::::::..:.Date; :::::•...:::::.:..:-:::.r.:.:::::.:::...::::':::::::. :.......... g g '::::: .... ... . ....... . ...... P00h. . ...... ..... 0 fi:o* 'b" i# 6RAZOS- 0O0.NTY_.DETENTION CENTER ::.. :..... ....... :. . ..... .. . ...... BRAZQS WUNTY. ®:ETENTIO.N.:CENTER -BRAZOS COUNTY.-DET:ENTION°CENTER: INMATE. -PROPERTY. INVENTORY --FORM:. Date Inmate Left;Facility: 8/17/2023 . BRAZOS COUNTY DETENTION CENTER INMATE ..PROPERTY INVENTORY FORM Date In' rnate Left Facility: 9/21/2023 Jail ID329018 :: ` SO#::122284• . This is to`advise you, VEWQUEZ-OftNELAS, JESSE that the Brazos County Office of the Sheriff will grant. you a persod of one.aveek (five working days) to:.have anyone -of your choice pickup and/qr. receive. -any. and •all property that, you have :accumulated during your :time incarcerated in the Brazos -County:: Detention Center. In the event that no one tias picked up your property after the expiration of one.. . -week (five working days), any and atl property will be donated -to the Brazos County Sheriff s Office and disposed.:of to the "person(s) or organization of;choice by the order of the Sheriff of. Brazos County, . Texas. Your property will not be released to °anyone other than the person that you have designated to pick it up and can be picked up from the Release Lobby•of the Brazos County Detention Center;: located, at 1835 Sandy Point Rd.. Bryan, TX 77807. To avoid lone wait times please schedule the::. pickup 24 hours in advance. . LIST OF PROPERTY kjl N. 5y • Inmate.Signature:i, -' %, f',` Date,:9J21%2023 Officer. Signature: date:Q21/2023 Person Designated To Pick Up Property: :. Name::...:::: Address: Phone#" :.: ... .. Receivers Si -nature: _ Date.:- - ..::.::. (Include:Ovy Of 10) Releasing Officers Signature: bate. BRAZOS COUNTY DETENTION CENTER. INMATE PROPERTY. INVENTORY FORM Date inmate Left`Facility: 9/21/2023 . :::.. SO#:1fi433485 Jail ID:34167.2 - - � � - This is to advise you, BURLESON, CAMMIE RENEE that the Brazos.County Office.of -the Sheriff will grant .you a .period. of. one week (fiveworking days) to have anyone of :your choice. pickup and/or receive any and ail.'property that you have accumulated during your time_.incarcerated in the Brazos County Detention Center. In the event that no .one has. picked up your property after the expiration of one week (five working days), any and all' property will be donated to the Brazos'County Sheriff's Office and ::.::disposed of to the persons) or organization of choice by the -order of the. Sheriff of Btatos County, Texas. Your. property will not be released to anyone other:than.the person that you have designated to pick it up and can be picked up from the Release. Lobby`of the Brazos County Detention Center . aocated at 1835 Sandy Point Rd: Bryan, TX 77807.- To avoid -long -wait_times-. please schedule .the = pickup 24 hours in advance. LIST OF PROPERTY/em CC 2) �6iL.lk ` eu f�.Y�..r4-C 7) 4) .9) .S} , 10) Inmate Signature. ate:9 2112023 ' Officer Signature• Date:9/21/2023 :Person Designated To Pick Up Property; • - . Name:�`��r••,��.� .. . . .. BRAZOS"CO.UNTY.DETENTION. CENTER BRAZOS COUNTY:OETENTION.CENTER ...::.: is r:.: .�..• :....';:i.i... r:: •. ::r ...:.. {:: i�..:.: BRAZOSN Y<D-ET CENTER BRAZOS COUNTY DETENTION.:CENTER BRAZOS.COUNTY':DETENTION CENTER BRAZQS WUNTY.D.ETENTIOR CENTER BRAZOS.'COUNTY DETENTIQN -CENTER B RAZOS CO U NTY : DETENTION -CENTER :- INMATE PROPERTY INVENTORY FORM Date Inmate Lefltfacility: 9/21/ 2023 :- Jail ID:336161 SO#i67642 _ This is to advise you, KELLEY, ROBERT LEE, III that the Brazos County Office of the Sheriff will'grant you•a. period of one week (five working days) to have anyone of your choice pickup and/orreceive any and all property that you have accumulated during your_:_time incareerated'in the Brazos County.Detention Center.:, I.n:the event that' no one has 'picked up your property.:aftei the.expiration of one. week .(five Working days), any and all property will be donated to the Brazos County Sheriff's Office and disposed of Jo the.persons) or oeganization of choice by the.order of the Sheriff of.Brazos:County,.Texas. Your propertywill not be released to anyone other than the. person that you have designated to pick it up and can be.picked up from.the Release Lobby of the Brazos County Detention Center located at 1835 Sandy Point Rd. Bryan, TX 77807. To avoid lone wait times' please schedule the pickup 24 hours in . advance. = LIST OF PROPERTY ... 1)_ :tlot I J1r�GC �S 2'-Q11 �ii- ;, :,3)- _.fed bo ier's. 8) S) :10) Irimate Signature:. Date:9/21/2023 Officer Signature: Date:9/21/2023 as Person.Designated To Pick Llp Properly: ; :Name: Address: -J Phone# 296 G Receiver's Signature:_ Date: "(Include Copy Of ID) Releasing Officers Signature:. Date:.' BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 11/21/2023 ITEM: Acceptance of grant award for Specialty Court from the Office of the Governor in the amount of $160,653.65 TO: Commissioners Court DATE: 11/10/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description IY�e Statement of Grant Award_ Statement of Grant Award Backup Material Drug_Court.pdf PSO-SOGA CongratulatoryLetter 2021-09- Award Letter Backup Material 01.pdf i�ja.l►a3 Duane Peters Date County Judge 5/30123, 9:11 AM Statement of Grant Award (SOGA) Office of the Govemor The Statement of Grant Award is the official notice of award from the Office of the Governor (OOG). This Grant Agreement and all terms, conditions, provisions and obligations set forth herein shall be binding upon and shall inure to the benefit of the Parties and their respective successors and assigns and all other State of Texas agencies and any other agencies, departments, divisions, governmental entities, public corporations, and other entities which shall be successors to each of the Parties or which shall succeed to or become obligated to perform or become bound by any of the covenants, agreements or obligations hereunder of each of the Parties hereto. The approved project narrative and budget for this award are reflected in eGrants on the `Narrative' and `Budget/Details' tabs. By accepting the Grant Award in eGrants, the Grantee agrees to strictly comply with the requirements and obligations of this Grant Agreement including any and all applicable federal and state statutes, regulations, policies, guidelines and requirements. In instances where conflicting requirements apply to a Grantee, the more restrictive requirement applies. The Grant Agreement includes the Statement of Grant Award; the OOG Grantee Conditions and Responsibilities; the Grant Application in eGrants; and the other identified documents in the Grant Application and Grant Award, including but not limited to: 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Chapter 783 of the Texas Government Code, Title 34, Part 1, Chapter 20, Subchapter E, Division 4 of the Texas Administrative Code, and the Texas Grant Management Standards (TxGMS) developed by the Comptroller of Public Accounts; the state Funding Announcement or Solicitation under which the grant application was made, and for federal funding, the Funding Announcement or Solicitation under which the OOG was awarded funds; and any applicable documents referenced in the documents listed above. For grants awarded from the U.S. Department of Justice, the current applicable version of the Department of Justice Grants Financial Guide and any applicable provisions in Title 28 of the CFR apply. For grants awarded from the Federal Emergency Management Agency (FEMA), all Information Bulletins and Policies published. by the FEMA Grants Program Directorate apply. The OOG reserves the right to add additional responsibilities and requirements, with or without advance notice to the Grantee. By clicking on the'Accepf button within the'Accept Award' tab, the Grantee accepts the responsibility for the grant project, agrees and certifies compliance with the requirements outlined in the Grant Agreement, including all provisions incorporated herein, and agrees with the following conditions of grant funding. The grantee's funds will not be released until the grantee has satisfied the requirements of the following Condition(s) of Funding and Other Fund -Specific Requirement(s), if any, cited below: Grant Number: Date Awarded: Grant Period: Liquidation Date: Program Fund: Grantee Name: 4692001 PREVIEW - AWARD NOT ACTIVE 09/01/2023 - 08/31/2024 11 /29/2024 DC -Specialty Courts Program Brazos County Project Title: Specialty Court Grant Manager: Madeline De Amaral Unique Entity Identifier (UEI): DIH3VK7MLAG8 CFDA: N/A Federal Awarding N/A - State Funds Agency: Federal Award N/A - State Funds Date: Federal/State 2024-DC-ST 0012 Award ID Number: Award Amount: $160,653.65 Grantee Cash Match: $0.00 Grantee In Kind Match: $0.00 Grantee GPI: $0.00 Total Project Cost: $160,653.65 Total Federal Award/State Funds $2,000,000.00 Appropriated: Pass Thru Entity Texas Office of the Governor — Criminal Justice Division (CJD) Name: Is the Award R&D: No 5/30/23, 9:11 AM Office of the Govemor The purpose of the program is to support specialty courts as defined in Chapter 121 of the Texas Government Code, which incorporate the essential characteristics of: 1) Family Drug Court Programs Federal/State from Chapter 122 of the Texas Government Code; 2) Drug Court Programs from Chapter 123 of the Award Texas Government Code; 3) Veterans Court Programs from Chapter 124 of the Texas Government Description: Code; 4) Mental Health Court Programs from Chapter 125 of the Texas Government Code; or 5) Commercially Sexually Exploited Persons Court Programs from Chapter 126 of the Texas Government Code. GOVERNOR GREG ABBOTT Dear Grantee: Congratulations on your award! To activate your agency's grant, the Authorized Official must log on to eGrants at https:HeGrants.gov.texas.gov and go to the `My Home' tab. In the `Pending Applications' section, locate the application with a `Current Status' of "Pending AO Acceptance ofAward". Click on the grant number and proceed to the `Accept Award' tab. From this tab, click on the `Accept' button. Grants must be accepted within 45 calendar days of the date the award was issued. Be sure to review the Grantee Conditions and Responsibilities Memo for a quick overview of general items every grantee should be aware of. You can also find more detailed information on the eGrants website including helpful resources, links, and tools needed to properly administer Public Safety Office grants. The Guide to Grants, also on the website, contains answers to questions frequently asked by grantees. If you have any questions regarding this award, feel free to contact your grant manager, whose name is referenced in the Statement of Grant Award or you may always contact our office via the eGrants Help Desk at eGrants gov.texas.aov. We look forward to working with you to ensure the success of your program. Aimee Snoddy Executive Director Public Safety Office PosT OmcE Box 12428 AusTIN, TExAs 78711512-463 2000 (VOICE) DIAL 71-1 FoR RELAY SERVICES BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 11/21/2023 ITEM: Approval requested from the Treasurer's Office for a Payment Authorization to Automated Business Systems in the amount of $282.00 for annual cleaning of check folder and sealer machine. A Purchase Order was not obtained in advance and the invoice was not received by FY23 submission deadline. TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ACTION REQUESTED OR ALTERNATIVES: Commissioners Court 11 /15/2023 False False $0.00 Request Approval. ATTACHMENTS: File Name Description Im Inv_30380 Automated -Business -Systems 48940.pdf Automated Business Systems Invoice Backup Material r L'9g S Al'O 4 Duane Peters Date County Judge i g ri' Automated Business Systems 5300 Hollister St. Ste 100 A,u-rom -rmo ausmm%S sYsrmmz Houston, TX 77040 Phone # 713-682-1919 Fax # 713-682-0147 www.absservices.com Brazos County Auditor's Office P. O. Box 914 Bryan, TX 77803 nvT,'oca Dz 1re = tMrMi Brazos County Treasury Dept. 200 S. Texas Avenue, Suite 240 Bryan, Texas 77803 1.0 1 Labor Houston Labor Formax FD1502 Folder / Sealer, SN L172050 'I10 Milea a Fiou-� Milea e� } 1.01 MPS - Hou I MPS 150.00 150.00 1%2Q 00� , 1-0 12.00 12.00 Subtotal $282.00 Sales Tax $0.00 Total $282.00 Payments $0.00 Balance Due $282.00 BuyBoard Approved Thank You for Your Business! Vendor Please Visit our Web Site At: www.absservices.com Houston (Corporate) i Dallas i Ft. Worth I San Antonio i Austin i Worldwide 1-800-374-9271 BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Road and Bridge NUMBER: CC2023 Payment Authorization- TexKan-Texas Commercial Waste DATE OF COURT MEETING: 11/21/2023 ITEM: Approval requested from Road and Bridge for a Payment Authorization to Tex-Kan/Texas Commercial Waste in the amount of $243.57. A Purchase Order was not obtained in advance. TO: Commissioners Court FROM: Karen Tyler DATE: 11 /14/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description ztm TexKan- Texas Commercial Waste_Invoice 450591.pdf Invoice Backup Material Duane Peters Date County Judge r P.O. BOX 645 1820 N HARVEY MITCHEL PWY 1XV.0:1,C BRYAN,TX:"77806•, ::.; 979 775 7111 f FAX 919-822-5006 ::... ' Jnvoicc Date: 1013112023. - Bill Tb :: Service Address:.; ........:':::.;.. . .. :.. .. . BRAZOS COUNTY .. :.:.:.:..: ":... ° : 'BRAZ05'.COUNTY.:'.-:'' ::� ::: • ;'-:- �: - :. ' :PO BOX 914 ". :... _ . PO 9230008891.• . BRYAN TX 77806• .: O TX 00000.. ;: Customer.#;' 0249Z3.3 WORK:00DER#: 449601. .1611 M023 : PORTABLE TOILET.. PICKUP Siib=Account:. . ..... :• :..;:...: :: ::: .... Total -17 s 75 :. • ; . ::: :' ..... •• SOB ACCT: 02=• 8044 PRECINCT 5 COLLECTION STATION.. TATION ..•..........:.: „ - . =" ' :.. :. :.:... ':::.• . PO#: WO# 32516 :.: ::. ,..:: '' . 10112/2023' ST01?-. .:SERVICE ' ". :- 10/01=10/20 ; ;. - :; ':10l12/2023:.: ` PORTABLE TOILET. SERVICE— : • # •P/Os :1 .:. 1.00 ""' 17.75 " :. ..•.. ;::" .: WORK: ORDERV' ":'.. 449602:•:' 10110/2023 PORTABLE TOILET PICKUP:. 1.00 - " Total': 17.75 •+ .SUB :ACCT:.02- 8945 'PRECINCT 6 COLLECTI.ON STATION 1495.SILVER.HILL RD- ' -PO6-'.: Wo# .'33406 . ::: ' •:.:• . ;::.L0112f2023 :': -STOP:':SERVICE -" I0/1k023 : •PORTABLE: TOILET •SERVICE ' . ''# P/0:... 1 .... : . " ::'`.. 1.:00 :17.75 >_.:.:•:.."...., .WORR:ORDER#.:: 449603 :. - . PORTABLE,-TGILBT "PICKUP ::..::.. ::::: :' •1.00 -. . .Sub -Account: :- ... .. :. al-:... .... .. Tot17.75 '. :. � '���� ... .:• :'; : •:.:' **. SIIB ACCT: 021'!1.- • : 8946- PRECINCT'2 .COLLECTION STATION ::... .' -: PO#.:-:.0O# 33407 :::..... :..f6f712023..'=' STOP.:: BE " ::' 10/01:-10/10" .... :' 10f12/2025 E : PORTABLE TOILET:ttkVICE.-":.4ji/U: 1 ' ':.: ;.: ::1:00 ::17.75. ;;: .'.:" ... ...... wORR ORDER#:':.:: 449604 •10/1012023 .: PORTABLE TOILET - PICKUP,.:-. : - : : . 1.00 : .. :. Sub=Account: " :.. .: _ . Total :. .......... ..:. **'SUB ACCT::02-'. ;10314 eRAZOS C0 ROAD-i, aRIDGE' • :;.: •- EXPO.: CENTER � " .. • . ' - .. -10/1 U2023..: STOP .SERVICE .:`- ::.: ' .:' ::' . 10/01:-10/30 .. ' ........ . . _ 16/I112023 PORT"LE'TOILET.SERVICE • .. ;. ,. .....: WOAK:-ORDER# :. . ' 0960S :.:•. '. ' :..:" 10/.1012023.: PORTABLE' TOILET . PICKUP ' .':' `': i'':E:: :: ": :..:.:.:.' ". :..:1.`00 .. • ... �- :".:: Stb-Account: ..=. ". ...:. � .. - - - .. .. Total .... • :. ' ...':'.:' ' i4 : 79 :' .. . . 0-4. sszrTEXAS A:S.SOCI.ATION Of COUNTIES *HEALTH AND EMPLOYEE -BENEFITS POOL ADMINISTRATIVE SERVICES AGREEMENT (the Agreement) between TEXAS ASSOCIATION OF COUNTIES HEALTH AND EMPLOYEE BENEFITS POOL (HEBP) and Brazos County (Plan Administrator) Group Number: 217225 Effective Date: January 1, 2024 I ADMINISTRATIVE SERVICES AGREEMENT Table of Contents Page No. RECITALS...............................................................................................................................3 SECTIONI. DEFINITIONS..................................................................................................... 3 SECTION II DUTIES AND RESPONSIBILITIES OF HEBP....................................................6 SECTION III. DUTIES AND RESPONSIBILITIES OF PLAN ADMINISTRATOR ...................11 SECTION 1V. TERM AND TERMINATION.............................................................................15 SECTION V. LIMITATION OF LIABILITY AND INDEMNIFICATION...................................16 SECTION VI. ACCESS TO INFORMATION...........................................................................18 SECTION VII. CONFIDENTIALITY..........................................................................................19 SECTION Vill. MISCELLANEOUS PROVISIONS...................................................................20 SECTION IX. ATTACHMENTS TO THIS AGREEMENT........................................................22 Exhibit Number One: Fee Schedule Addendum A: Transfer Payment and Other Financial Responsibilities Addendum B: Required Notices �j THIS ADMINISTRATIVE SERVICES AGREEMENT (the Agreement) is made and entered into as of the Effective Date indicated on the cover page of this Agreement and is by and between Texas Association of Counties Health and Employee Benefits Pool (referred to as HEBP) and Brazos County (referred to as Plan Administrator or Member). RECITALS WHEREAS, Plan Administrator, a governmental entity, has voluntarily established a self - funded employee health and welfare benefit plan ("the Plan") for the benefit of certain of its officials, employees, retirees and their dependents and the Plan Administrator shall be the final arbitrator and have the final authority regarding interpretation of the Plan; WHEREAS, Plan Administrator desires to engage HEBP, also a governmental entity, to administer, supervise, and generally manage, certain health benefit coverages and to provide those services described below and in any, attachments hereto to Plan Administrator to assist the Plan Administrator in performing its Plan Administration functions. HEBP shall not be deemed to have any discretionary authority or discretionary control regarding management of the Plan or any assets of the Plan; and WHEREAS, HEBP and Member understand and agree that HEBP may use independent contractors to perform some or all of the services to be performed by HEBP pursuant to this agreement; NOW THEREFORE, the parties agree as follows: Section I. Definitions 1.01 Administrative Charge means the Monthly consideration that is required by HEBP for the administrative services performed under this Agreement in support of the Plan. These charges are indicated in Item Five of the most current Fee Schedule. 1.02 Agreement means this Administrative Services Agreement and any amendments, addenda, exhibits, appendices, and/or schedules attached hereto. 1.03 Certificate of Creditable Coverage means a document that is generated for Participants terminating coverage under Member's Plan. The certificate is provided to Participants as evidence for credit of health coverage held under Member's Plan while it is administered by HEBP. 1.04 Claims Administrative Documents may include any benefit booklets, exhibits 3 (including Plan Service Area exhibit), and any other addenda, amendments, or changes hereto. 1.05 Claims Administrator means the Texas Association of Counties Health and Employee Benefits Pool (HEBP). It is understood by the parties to this Agreement that HEBP may, in its sole discretion, use independent contractors to perform some or all of its responsibilities under this Agreement. 1:06 Effective Date means the date shown on the cover page of this Agreement. 1.07 Fee Schedule means the attached specifications setting out certain particulars of this Agreement or any other subsequent set of specifications supplied by HEBP as a replacement Fee Schedule. The specifications or items of the Fee Schedule shall be applicable for the Fee Schedule Period, except that any item of the Fee Schedule may be changed in accordance with the provisions detailed in SECTION III - DUTIES AND RESPONSIBILITIES OF PLAN ADMINISTRATOR, Section 3.05b of this Agreement. 1.08 Fee Schedule Period means the period'.of time beginning, and ending on the dates shown in Item One of the most current Fee Schedule. 1.09 Member means Somewhere County, a self -insured governmental entity and member of HEBP. 1.10 Month means each succeeding calendar month period beginning on the Effective Date of this Agreement. 1.11 Network means identified physicians, other professional healthcare providers, hospitals, ancillary providers, and other health care facilities and pharmacies that are available to Participants in the Plan. 1.12 Participant means an individual official or dependent(s) of an official, employee or dependent(s) of an employee, a retired official, employee or dependent(s) of a retired employee, and certain continued persons and their dependents covered under a continuation provision, whose coverage has become effective in accordance with the terms of Member's Plan. 1.13 Plan means a program of health and welfare benefits established by Member for the benefit of certain of its officials, employees, retirees and their dependents. 1.14 Plan Administrator as used in this Agreement, is the Member. 1.15 Plan Service Area means a geographical area in which a Network of preferred providers is offered and available, and is used to determine eligibility for managed health care benefits under Member's Plan. 4 1.16 Plan Year means the twelve-month period beginning on the Effective Date indicated on the cover page of this Agreement and continuing for twelve consecutive calendar Months thereafter (unless an alternative period of time is specified). 1.17 Records means a Participant's medical, financial, or personal data (including patient -specific diagnoses) or data that enable one to derive such Participant's medical, financial, or personal data. 1.18 Run -Off Claim means a claim incurred preceding termination of this Agreement that is considered for payment during the Run -Off Period. 1.19 Run -Off Period means the twelve -Month period immediately following termination of this Agreement. 1.20 Subscriber means an individual official, employee, retired employee or continued person whose coverage has become effective under this Agreement. 1.21 Subscriber Unit means the specific coverage issued for an individual Subscriber and his or her covered dependent(s), if any, under the Plan whose coverage is identified by a unique Subscriber identification (ID) number. 1.22 Supplemental Billing means an invoice billing for costs due and payable to HEBP that is separate and apart from the Administrative Charge detailed in this Agreement. Any. customized materials or additional services or supplies mutually agreed between the parties and not documented in the most current Fee Schedule may be subject to Supplemental Billing. 1.23 Termination Administrative Charge means the consideration that is required by HEBP for the services performed during the Run -Off Period. 1.24 Timely means within ten (10) calendar days following the occurrence of an event, the receipt of a billing statement, or the creation of any legal or contractual obligation, unless an alternative standard is specified and agreed to in writing by the Plan Administrator and HEBP. A charge, equal to the amount specified in SECTION Vill, MISCELLANEOUS PROVISIONS, Daily Charge subsection, may be assessed for late remittances. 1.25 Valid Claim means a claim incurred for supplies and/or services rendered to a Participant that is determined by the Claims Administrator or the Plan Administrator to be a covered benefit under the Plan during the term of this . Agreement. For additional information regarding Valid Claim, which may also include Network access fees and Subscriber liability recalculations, refer to Addendum B attached to and made a part of this Agreement. 5 Section II. Duties and Responsibilities of HEBP 2.01 Participant Eligibility. In connection with the processing of claims for benefits, HEBP will determine if a Participant is enrolled under the Plan based on eligibility and other information provided by the Plan Administrator. HEBP does not have discretionary authority to determine eligibility under Member's Plan. Plan Administrator shall make all final determinations regarding eligibility. 2.02 Claims Services. a. Claims Administration. HEBP shall administer claims as provided in this Agreement. HEBP is empowered by the Plan Administrator to do all things it deems necessary to carry out the terms and" purposes of Member's Plan only as expressly stated in this Agreement or as mutually agreed to in writing between the parties hereto. HEBP has discretion, subject to Member's final authority, to determine whether claims are payable under the Member's Plan. b. Claims Processing. HEBP will receive claims, enter claims data into the claims processing system, determine whether benefits are payable in accordance with the Plan Administrator's specifications, provide utilization _ review, apply allowable amount determinations, and administer coordination of benefits with other plans, when appropriate. HEBP will use its best efforts to correctly process claims and pay benefits in accordance with information provided by the Plan Administrator. c. Claims Payment. If HEBP determines that a claim for benefits is a Valid Claim, or if Plan Administrator directs HEBP, in writing, to honor a claim for benefits, HEBP will arrange for the payment of the claim pursuant to the terms of this Agreement and Addendum A: Transfer Payment and Other Financial Responsibilities. d. Claims Notification. HEBP will prepare and mail explanation of benefit forms for medical and dental claims. e. Claims Recovery. The Plan Administrator acknowledges that, because of the great volume of claims processed by HEBP, unintentional administrative errors may occur. When HEBP becomes aware of a claims overpayment, HEBP will promptly take the appropriate action, in accordance with HEBP's standard procedures, to recover the excess payment at HEBP's sole expense. HEBP, however, will not be required to enter into litigation to obtain a recovery, nor will HEBP be required to reimburse the Plan, except for gross negligence or intentional acts by HEBP. M HEBP will provide reasonable assistance to Plan Administrator in pursuing rights of recovery arising from claim overpayments or such provisions as coordination of benefits, subrogation, and fraud detection. Only subrogation recoveries are subject to those fees indicated in Item Three of the most current Fee Schedule. f. Claim Review and Interpretation of the Plan. HEBP will receive and review claims for benefits under the Plan. The operation and administration of the Plan require uniformity regarding the intent and the interpretation of the Plan's provisions. The Plan Administrator has full and complete authority and discretion to make decisions regarding Plan provisions and to determine questions of eligibility and benefits. HEBP assumes only the authority and discretion as given by the Plan Administrator to interpret benefits based on medical necessity, allowable amount, or experimental/investigational guidelines that are in accordance with the provisions in Member's Plan. Any decision that is not arbitrary or capricious shall be final and conclusive, subject to any right to appeal a determination to the Plan Administrator. -On occasion, HEBP, in its role as Claims Administrator, may deny all or part of submitted claims. HEBP will provide a full and fair review of any determination of a claim, any determination of a request for precertification, and any other determination made as the Claims Administrator in accordance with the benefits and procedures detailed in Member's Plan. HEBP will use its best efforts, consistent with administrative practices and any procedures established in writing between HEBP and the Plan and consistent with industry standards, to accurately process all claims. g. Referral of Certain Claims/Inquiries. As provided in this Agreement, HEBP will receive eligibility information,(review and process claims, and respond to customer inquiries; however, HEBP does not have final authority to determine Participants' eligibility or to establish or construe the terms and conditions of Member's Plan. Therefore, in certain instances, HEBP may refer certain claims to the Plan Administrator for review and final decision, particularly when those claims for services do not appear to qualify for payment under Member's Plan, claims or inquiries where there is a question of eligibility, claims where there is a question as to the amount of payment due, and claims involving litigation or the threat of litigation. Such referral shall be at the sole discretion of HEBP. h. Claim Dispute Resolution. If the Plan provides an appeals process, HEBP will cooperate by providing Records and documents. HEBP does not have final authority to make determinations regarding eligibility or benefits. i. Pharmacy Benefit Management. HEBP will provide pharmacy benefit management services, including claims administration, formulary management, pharmacy network management and mail-order pharmacy. j. Eligibility Management. HEBP will provide an eligibility management program including access to an on-line eligibility database; weekly eligibility feeds to contractors, error resolution and periodic eligibility reports. 2.03 Participant and Provider Education. In accordance with its standard procedures, HEBP will assist the Plan Administrator, if requested, in initial enrollment activities, including education of Participants about benefits, the enrollment process, selection of health care providers, and how to file a claim for benefits. HEBP will also issue claim submission instructions on behalf of the Plan Administrator to health care providers who render services to Participants. 2.04 Reports. HEBP shall provide Monthly billing statements and periodic reports. In the event that Plan Administrator purchases stop -loss coverage from HEBP, all necessary reporting, tracking, notification, and other similar financial and/or administrative services for settlements of such stop -loss policy will be included. 2.05 Claim Payment Information and Records. HEBP shall maintain current Records on all Participants and shall safeguard the confidentiality of any medical information contained in such Records, pursuant to SECTION VII CONFIDENTIALITY of this Agreement. HEBP shall maintain adequate Records of claims made and benefits paid in such form and format as may be determined by HEBP. Plan Administrator shall have rights in and access to such Records, subject to the terms of SECTION VI ACCESS TO -INFORMATION and SECTION Vll CONFIDENTIALITY of this Agreement and the Business Associate Agreement previously executed by HEBP and Member. HEBP will provide copies of individual claim information for a specific Participant as provided in the Business Associate Agreement. Upon receipt of a written request from the Plan Administrator, HEBP will provide the specified information in accordance with the terms of the Business Associate Agreement. 2.06 Reporting Services. HEBP will prepare and file annual Internal Revenue Service (IRS) 1099 forms for the reporting of payments to health care providers who render services to Participants and who are reimbursed by the Plan for those services. 2.07 Participant -Provider Relationship/Network Providers/Network Information. The choice of a health care provider should be made solely by the Participant. The Claims Administrator does not furnish health care services or supplies but only makes payment for eligible health care expenses that are incurred by Participants. HEBP, as the Claims Administrator, is not liable for any act or omission by any health care provider. The Claims Administrator does not have any responsibility for a health care provider's failure or refusal to provide services or supplies. Care and treatment received are subject to the rules and regulations of the health care provider selected by the Participant and are available only for sickness or injury treatment acceptable to the health care provider. When the Plan Administrator has managed health care coverage, HEBP shall make available via the internet to Plan Administrator's Participants Networks and Network information. Upon request, HEBP shall periodically furnish Network provider directories to Participants enrolled under managed health care coverage administered by HEBP. The directories will list names, locations, and other information specific to those physicians, hospitals, and other health care providers and facilities in the Participant's designated Plan Service Area. 2.08 Certificates of Creditable Coverage. HEBP shall generate Certificates of Creditable Coverage for all Participants terminating group health coverage provided by the Plan, including coverage held under the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA), as required by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The documents will provide the period of coverage beginning on the Participant's date of enrollment in the Plan (if provided by the Plan Administrator as specified under SECTION III — DUTIES AND RESPONSIBILITIES OF PLAN ADMINISTRATOR, 3.02 of this Agreement) and ending with the Participant's date of termination as verified by eligibility records provided by Plan Administrator and maintained by HEBP. These Certificates'of Creditable Coverage will be mailed to the Participant's last known address as provided to HEBP by the Plan Administrator. If such address is not made available to HEBP or is unavailable, the Certificate of Coverage will be sent to the Plan Administrator for appropriate delivery. 2.09 Client Services and Materials. As Claims Administrator, HEBP will provide those items selected from the listing below: a. Enrollment Materials. Implementation materials, if elected by the Plan Administrator, will be provided by HEBP during the enrollment process. Any custom designed materials may be subject to Supplemental Billing. b. Subscriber Identification Cards. HEBP will provide Subscriber identification cards for PPO Managed Health Care benefit coverage or Subscriber identification cards for Traditional (Out -of -Area) Indemnity benefit coverage. A Subscriber identification card will be prepared for each officer and employee and for each eligible family member. If the Plan Administrator requires customization of the Subscriber identification cards, a Supplemental Billing may be prepared by HEBP and submitted to the Plan Administrator for payment. HEBP will also provide Subscriber identification cards for prescription drug benefits. M c. .Claims Administrative Documents and other Attachments. Claims Administrative Documents will be provided. The Claims Administrative Documents and ail attachments will be identified in the most current Fee Schedule attached to and made a part of this Agreement. Any customization of these documents at the request of the Plan Administrator, which requires manuscript modifications, may be subject to Supplemental Billing. d. Managed Care Networks. As applied to managed health care coverage, preferred provider Networks will be available and accessible. All decisions relating to medical care and treatment remain exclusively with the health care provider and the patient. e. Provider Directories. Network provider directories and periodic updates will be furnished by the Claims Administrator for each Subscriber upon their enrollment under the managed health care coverage benefits administered by HEBP. This service will be identified in the most current Fee Schedule attached to and made a part of this Agreement. f. Customer Service. A toll -free customer service telephone number, as listed in the benefit booklets and- on the identification cards, will be available to Participants and their health care providers during normal customer service hours. g. Medical Precertification Helpline. For those services determined by the Plan Administrator and provided in writing to HEBP that require precertification, HEBP will review, in advance, the medical necessity of those services covered under the Plan. A toll -free medical precertification helpline will be made available for Participants and their health care providers to call for assistance. h. Case Management. Case Management is a service provided by the Claims Administrator whereby alternative benefits may be offered which are not otherwise eligible expenses but would prove to be more effective for the Participant and a cost savings to the Plan Administrator. 1. Utilization Review. Utilization review management services are provided by HEBP as the Claims Administrator. Concurrent reviews, discharge planning and retrospective reviews are designed to reduce the occurrence of unnecessary or inappropriate hospitalizations of patients. 10 j. Disabled Dependent Eligibility Review. HEBP will provide medical review to determine continued Dependent eligibility based on receipt of a completed Dependent Child's Statement of Disability Form provided by the Subscriber. If medical records or supporting documentation are required, such requirements will be communicated to the Subscriber who will be responsible for obtaining that information (including payment of any fees that may be assessed by a third party to provide such records) and submitting the information to HEBP. 2.10 Additional Services Not Specified. HEBP may provide additional services not specified in this Agreement. Such services will be mutually agreed upon between Plan Administrator and HEBP and will be identified in the most current Fee Schedule or through Supplemental Billing. Section Ill. Duties -and Responsibilities of Plan Administrator 3.01 Plan Documents. The Plan Administrator shall furnish to the HEBP all documents under which the Plan is established. The Plan Administrator may request, in writing, changes to the benefits or administration of the Plan within thirty (30) days in advance of such change. Plan Administrator understands that changes in benefits are subject to prior approval by HEBP and may result in adjustments to the Administrative Charge as explained in Subsection 3.05, Administrative Charges and Charges for Additional Services, below. 3.02 Provision of Eligibility Information. Plan Administrator. will provide, on a Timely basis, from the date of receipt, eligibility information (including all changes in Participant eligibility whether by reason of termination, change in classification, additions, and any other reason, by entering such changes into the eligibility database in a format acceptable to HEBP. HEBP shall be entitled to rely on the accuracy of such information. Any loss related to the accuracy or availability of eligibility information, by either HEBP or the Plan Administrator, shall be subject to the terms of SECTION V LIMITATION OF LIABILITY AND INDEMNIFICATION of this Agreement. The Plan Administrator shall maintain any enrollment applications and change forms completed by Participants and allow HEBP reasonable access to this information as needed for administrative purposes. Eligibility information. includes but is not limited to: a. Copies of Subscribers' application forms, if on paper; b. Participants' home addresses (including any dependent's address, if different from that of the Subscriber); c. Participants' prior health coverage information; and d. Subscribers' employment dates and Participants' enrollment dates. 3.03 Distribution of Information. Plan Administrator shall maintain and distribute to all eligible Participants (and return to HEBP, if necessary) all appropriate materials and forms as may be required to comply with applicable law. 3.04 Notification of Loss of Eligibility. If a Participant ceases to be eligible for benefits, Plan Administrator will convey the termination to HEBP in a Timely manner upon knowledge of such information. Upon termination of the Participant, Plan Administrator, and not HEBP, will be liable for any and all claims occurring between the date eligibility is lost and the date HEBP receives actual notice of the termination of the Participant. 3.05 Administrative and Other Charges. a. Plan Administrator will pay to HEBP the Administrative Charges specified in this Agreement within ten (10) days of the first day of each Month. Administrative Charges will be paid based upon enrollment information HEBP receives regarding current enrollment as of the first day of each Month. Appropriate adjustments will be made for enrollment variances. HEBP shall provide notification regarding any discrepancies. b. Pharmacy Benefit, Management Fees are assessed and collected per prescription filled. c. HEBP reserves the right to change the Administrative Charge if a substantial change occurs in the number or composition of employees covered, which results from: 1. A change in the benefit specifications provided under the contract; or 2. A change in the Member's contribution level or other consideration paid by the Member if it results in a decrease in participation; or 12 c 3. A substantial change in the number of Subscribers covered under this contract. A substantial change would be deemed to have occurred when the number of employees covered changes by: i. 10% or more over a 30 day period; or ii. 25% or more over a 90 day period. In such event, HEBP reserves the right to adjust the rates on any due date occurring between the date such substantial change is identified and the next Fee Schedule period. d. Additional charges may be imposed if: 1. Either HEBP or Member files for bankruptcy or reorganization under state or federal law. 2. The Administrative Charge becomes subject to premium tax. Any Administrative Charges shall automatically be increased by the amount of any taxes imposed, increased, or adjudged due by any lawful authority on or after the contract date, which HEBP is required to pay or remit, whether relating to fees, services, benefits, payments, or any other aspect of this contract. 3. Future changes mandated by legislation or other law result in an increase in cost to HEBP in performing under this Agreement. e. In addition to the Administrative Charge, Plan Administrator shall reimburse HEBP for the direct cost of special or customized supplies, reports, forms, or other services provided by HEBP for Plan Administrator and indicated in the most current Fee Schedule. Reimbursement of charges for additional services will be limited to those mutually agreed upon by Plan Administrator and HEBP before HEBP incurs the cost of such services. f. In addition to the amounts due and payable each Month, HEBP may charge Plan Administrator for: 1. Reasonable fees for the reproduction or return of Records requested by Plan Administrator, a governmental agency, or pursuant to a court order; and 2. Any other fees that may be assessed by third parties for services rendered to the Plan Administrator and/or any other fees for services mutually agreed 13 upon by the parties, as shown in Item Three of the most current Fee Schedule. g. Performance of all duties and obligations of HEBP finder this Agreement are contingent upon the payment of Administrative Charges in accordance with Section 3.05a of this Agreement. 3.06 Bank Account. Plan Administrator will establish an account with a state or nationally chartered bank (to be agreed upon by HEBP and the Plan Administrator). Plan Administrator shall maintain such account in conformance with Addendum A: Transfer Payment and Other Financial Responsibilities. 3.07 COBRA Administration Compliance. The Member is responsible for complying with COBRA and the Public Health Services Act concerning continuation of health coverage. 3.08 Final Determination of Claims/Inquiries. Member, as the Plan Administrator, retains the final authority and responsibility to establish and construe the terms and conditions of Member's Plan and to determine Participant eligibility. Certain claims and/or inquiries will be referred to the Plan Administrator for final review and determination in the following instances: a. Pursuant to SECTION II —DUTIES AND RESPONSIBILITIES OF HEBP, 2.02, g, when claims for services do not appear to qualify for payment under Member's Plan, claims or inquiries where there is a question of eligibility, claims where there is a question as to the amount of payment due, and claims involving litigation or the threat of litigation; and b. Pursuant to SECTION II —DUTIES AND RESPONSIBILITIES OF HEBP, 2.02, h, when a Participant chooses to appeal adverse determinations with the Plan Administrator after exhaustion of all remedies offered by HEBP. 3.09 Compliance with Applicable Law. Plan Administrator will comply with all legal requirements applicable to the Plan and satisfy any and all reporting, notice, 14 i disclosure, filing, and modification requirements imposed by applicable laws and regulations (state and/or federal). 3.10 Plan Administrator Liaison. Plan Administrator shall designate a Pool Coordinator, who will: a. Obtain and follow-up on additional service information; b. Verify eligibility of Participants; c. Assist in resolving claim disputes and recurring problems with the administration procedures specific to Member's Plan; d. Report suspected fraud or other abuse of Member's Plan; e. Evaluate other specific situations that warrant attention; and f. - Coordinate with and assist HEBP on any matters necessary to facilitate the proper administration of this Agreement. 3.11 Acceptance of Networks and Plan Service Areas. Plan Administrator shall be provided notice of the Plan Service Areas that are available for the Plan Administrator's managed health care benefit coverage and prescription drug coverage. The Plan Administrator agrees to accept Network providers and facilities located in such Plan Service Areas as in -network providers and facilities beginning on the Effective Date shown on the cover page of this Agreement. HEBP reserves the right to manage the Networks, as needed, in these Plan Service Areas. Section IV. Term and Termination 4.01 This Agreement shall continue in full force and effect from Plan Year to Plan Year unless terminated as provided herein. 4.02 This Agreement may be terminated as follows: a. By either party at the end of any Plan Year following written notice to the other party given at least thirty (30) days prior to the end of the Plan Year; b. Except as provided in Section 4.03, below, by HEBP for cause, upon ten (10) days prior written notice (pursuant to the requirements in SECTION Vill - MISCELLANEOUS PROVISIONS, Notices and Satisfaction subsection), if Plan Administrator fails to meet any of its duties or obligations as provided in SECTION III - DUTIES AND RESPONSIBILITIES OF PLAN ADMINISTRATOR within thirty (30) days after notice of such deficiency is given to Plan Administrator by HEBP in writing; c. By Plan Administrator for cause, upon ten (10) days prior written notice (pursuant to SECTION Vlll MISCELLANEOUS PROVISIONS, Notices and . 15 Satisfaction subsection) to HEBP, if HEBP fails to correct any deficiency in the performance of its duties or obligations as provided in SECTION 11 DUTIES AND RESPONSIBILITIES OF HEBP within thirty (30) days after notice of such deficiency is given to HEBP by Plan Administrator in writing; d. By both parties on any date mutually agreed to in writing; or e. By either party, in the event of fraud or misrepresentation of a- material fact by MEMBER or HEBP. 4.03 HEBP shall have the right to terminate this Agreement immediately: a. Upon failure of the Plan Administrator to pay Administrative Charges in accordance with the provisions of SECTION III -.DUTIES AND RESPONSIBILITIES OF PLAN ADMINISTRATOR, 3.05 a; or b. Upon failure of the Plan Administrator to fund amounts due for payment of claims in accordance with Addendum A: Transfer Payment and Other Financial Responsibilities; or c. If HEBP is no longer the sole provider of Administrative Services to the Plan. Section V. Limitation of Liability and Indemnification 5.01 Regarding disputes between Member and HEBP that do not involve or implicate liability of Member to a third party, liability for any errors or omissions by HEBP (or its officers, directors, employees, agents, or independent contractors) in the administration of this Agreement, or in the performance of any duty or responsibility contemplated by this Agreement, shall be limited to the maximum benefits which should have been paid under this Agreement had the errors or omissions not occurred (including HEBP's share of any arbitration expenses incurred) unless any such errors or omissions are adjudged to be the result of intentional misconduct, gross negligence, or intentional breach of a duty under this Agreement by HEBP. 5.02 Except as provided otherwise under Section 5.03, below, if a claim of a third party arises from HEBP's performance under this Agreement, HEBP agrees to indemnify and hold harmless Plan Administrator-, its officers, employees, agents, and affiliates against any and all liability, risks, expenses, costs, damages, losses or judgments incurred by Plan Administrator, or any of its officers, or employees, agents and affiliates to the extent such liability, obligations, risks, expenses, costs, damages, losses or judgments arise out of or result from, or are attributed to a breach of this- Agreement by HEBP or the negligence, gross negligence or 16 intentional, willful, or reckless acts or omissions of HEBP in the performance of services or duties pursuant to this Agreement. 5.03 As Plan Administrator has final authority to determine eligibility and benefits under its Plan and HEBP defers final benefit and eligibility determinations to the Plan Administrator, HEBP shall have no liability for its determinations of eligibility or benefits except for a determination concerning eligibility or benefits that is - reversed by Plan Administrator, in which case HEBP's potential liability shall be limited to damages arising in whole or in part during the period of time between HEBP's original denial and the reversal of that decision by Plan Administrator. HEBP will not be liable in situations where the Plan Administrator provides coverage that is outside the scope of its coverage document. 5.04 The Plan Administrator agrees to indemnify and hold harmless HEBP, its officers, directors, employees, affiliates and agents against any and all liability, obligations, risks, expenses, costs, damages, losses, or judgments incurred by HEBP or any of its officers, directors, employees, agents and affiliates to the extent such liability, obligations, risks, expenses, costs, damages, losses or judgments arise out of, result from, or are attributed to a breach by the Plan Administrator or its agents, directors, employees or affiliates of this Agreement, or by negligence, gross negligence or intentional, willful, or reckless acts or omissions of the Plan Administrator or its agents, officers or employees, in the performance of their obligations under this Agreement. Examples of the conduct covered by this section include, but are not limited to: a. An interpretation of the Plan by the Plan Administrator or authorized agents upon which HEBP relies; b. Erroneous or incomplete information, including eligibility information, furnished to HEBP by the Plan Administrator, its employees or its agents; c. A breach of this Agreement by the Plan Administrator or authorized agent of the Plan Administrator; and . d. Any action or proceeding resulting from an alleged failure to pay benefits under the Claims Administrative Document, except to the extent of HEBP's negligence. 17 5.05 The provisions of this section survive the termination of this Agreement. 5.06 Plan Administrator and HEBP agree to immediately notify each other*of any cause or action for which either party could ultimately be required to accept liability for performance of its duties and responsibilities under this Agreement. Plan Administrator and HEBP also agree not to compromise or settle any such cause or action without the express written consent of the other party. Each party may, at its discretion, choose to defend any such cause or action. Section VI. Access to Information 6.01 Access to Information. HEBP and Plan Administrator will allow each other reasonable access to administrative information. Plan Administrator will allow HEBP prompt access to claims reporting systems. However, access to information that is a Record shall be under the terms of SECTION Vill CONFIDENTIALITY of this Agreement. 6.02 Audits. HEBP will, with thirty (30) days prior written notice from Plan Administrator, allow Plan Administrator or an authorized agent of the Plan Administrator (mutually agreed to by both parties to this Agreement) to inspect or audit all information and files maintained by HEBP concerning this Agreement. Plan Administrator will be responsible for all costs associated with the inspection or audit. A Plan Administrator or its agent that has access to the information and files maintained by HEBP will agree not to disclose any proprietary or confidential information and to hold harmless and indemnify HEBP in writing of any liability from disclosure of such information pursuant to SECTION V11 CONFIDENTIALITY of this Agreement. 6.03 Duration. These rights of access and examination continue for three (3) years following the termination of this Agreement. HEBP will disclose information in accordance with the Business Associate Agreement executed by the parties. 6.04 Disclosure of Information. During the time Records are in its custody or control, HEBP will take all reasonable precautions to prevent disclosure or use for a purpose unrelated to claims administration. HEBP will disclose information only as necessary for HEBP or Member to provide services pertaining to Member's Plan, or as required by law. Any disclosures of Protected Health Information will be consistent with the Business Associate Agreement. 6.05 Compliance with Laws and Regulations. HEBP and Plan Administrator will comply with applicable state and federal laws and regulations regarding 18 confidentiality or privacy of Records and other information, and cooperate to ensure such compliance. 6.06 Special Requests. If the Plan Administrator requests a report in a customized format that requires system enhancements, or re -programming by HEBP, or customized requests for claim Record information, such requests will be evaluated as to the complexity and the associated costs involved to provide this information. Plan Administrator will be responsible for any additional costs that may be incurred and understands that any new program designs will delay the transfer of information and Records for the successor administrator. All such information and Records described herein shall be subject to the terms of SECTION VII — CONFIDENTIALITY. Section Vll. Confidentiality 7.01 HEBP and Plan Administrator agree that Records are valuable and confidential information. 7.02 HEBP agrees to protect as confidential and not disclose. Records and the information they contain to any person or entity other than the Plan Administrator except as permitted by the Business Associate Agreement, and to use Records to perform services for Plan Administrator pursuant to this Agreement. 7.03 Should Plan Administrator request Records or the information contained in Records from HEBP, Plan Administrator agrees to indemnify and hold harmless HEBP and its directors, officers, and employees against any and all loss, liability, damage, penalty, and expense resulting from or arising out of any allegation or claim based upon the disclosure by HEBP of any Record, or any information contained within a Record to Plan Administrator. Nothing contained herein shall be construed to require HEBP to provide Plan Administrator with copies of individual claim information for a specific Participant unless the Plan Administrator secures a valid written release from the Participant specifically related to the claim information. 7.04 HEBP and Plan Administrator agree that HEBP's obligations in 6.02, above, do not apply to information that: a. Is, or becomes, in the public domain; b. Is independently developed by Plan Administrator; c. Is previously known by Plan Administrator; d. Is rightfully legally acquired from a third party not under an obligation of confidentiality; e. Is disclosed pursuant to subpoena or similar process of a court or governmental agency; or f. Is disclosed pursuant to a written release executed by a Participant. Section Vill. Miscellaneous Provisions 8.01 Arbitration. In the event the parties fail to agree with respect to any matter covered herein, wherein the amount in contest does not exceed two hundred fifty thousand dollars ($250,000.00), the question in dispute shall be submitted for arbitration in Austin, Texas. Upon declaration by one of the parties hereto that a deadlock exists, the parties shall select an arbitrator. If the parties fail to agree on an arbitrator within thirty (30) days, the American Arbitration Association shall select an arbitrator. The arbitrator will submit a decision within thirty (30) days after appointment or as soon as reasonably feasible and such decision shall be binding on the parties hereto. Arbitration expenses will be shared equally by the parties. All other expenses (legal, incidental, etc.) shall be borne by the losing party or, if both parties prevail, be apportioned by the arbitrator to each party. Arbitration proceedings will be governed by the Rules of the American Arbitration Association then in effect. This arbitration provision does not preclude arbitration for a matter in controversy that exceeds two hundred fifty thousand dollars ($250,000.00). If either HEBP or Plan Administrator is named as a defendant in litigation filed by a third party 20 concerning this Agreement, this section does not apply to such litigation, and the parties agree that Section VI may be applicable to such litigation. Nothing contained herein shall be construed to prohibit the parties from a written mutual agreement to submit a dispute in excess of two hundred fifty thousand dollars ($250,000.00) to binding arbitration. 8.02 Assignment. Except as provided in Section 1.05, no part of this Agreement, or any rights, duties, or obligations described herein, shall be assigned or delegated without the prior express written consent of both parties. Any such attempted assignment shall be null and void. HEBP's standing contractual arrangements for the acquisition and use of facilities, services, supplies, equipment, and personnel shall not constitute an assignment under this Agreement. 8.03 Captions. Captions appearing in this Agreement and its attachments are provided for convenience only and in no way define, limit, construe, or describe the scope of sections or paragraphs to which they are inserted. 8.04 Daily Charge. Upon the sole discretion of HEBP, a daily charge shall be assessed for the late remittance of any amount(s) due and payable to HEBP by Plan Administrator. This charge shall be calculated by multiplying the amount due times the lesser of: a. The rate of .0219% per day (which equates to an amount of 8.0% per annum); or b. The maximum rate permitted by state law. 8.05 Enforcement. Any delay or inconsistency in the enforcement of any part of this Agreement shall not constitute a waiver of any rights with respect to the enforcement of this Agreement at any future date nor shall it limit any remedies which may be sought in any action to enforce any provision of this Agreement. 8.06 Entirety. This Agreement and any attachments (including the Business Associate Agreement), shall constitute the entire Agreement between the parties for the purposes of this Agreement and shall supersede any and all prior or contemporaneous Agreements or understandings, either oral or in writing, between the parties respecting the subject matter herein. 8.07 Forces Majeure and Majesture. Neither party shall be liable for any failure to Timely perform its obligations under this Agreement if prevented from doing so by a cause or causes beyond its commercially reasonable control including, but 21 i not limited to, acts of God or nature, fires, floods, storms, earthquakes, riots, strikes, wars, or restraints of government. 8.08 Gender and Mode. The use herein of a personal pronoun in the masculine or feminine gender or in the singular or plural mode, shall be deemed to include the opposite gender or mode unless the context clearly indicates the contrary. 8.09 Governing Law and Limited Waiver of Sovereign Immunity. This Agreement shall be governed by, and shall be construed in accordance with, the laws of the State of Texas. HEBP, as a governmental entity, hereby consents to be sued for breach of this Agreement, but only in Travis County, Texas. 8.10 Legal Construction. Should any provision(s) contained in this Agreement be held to be invalid, illegal, or otherwise unenforceable, the remaining provisions of the Agreement shall be construed in their entirety as if separate and apart from the invalid, illegal, or unenforceable provision(s) unless such construction were to materially change the terms and conditions of this Agreement. 8.11 Modifications. Except for the Fee Schedule, which may be changed at any time in accordance with the provisions described in SECTION III — DUTIES AND RESPONSIBILITIES OF PLAN ADMINISTRATOR, 3.05b, of this Agreement by notifying the Plan Administrator in writing of such change, no modification, amendment, change, or waiver of any provision of this Agreement shall be valid unless agreed to in writing by an officer of HEBP and an authorized representative of the Plan Administrator. 8.12 Notices. All notices given under this Agreement must be in writing and shall be deemed to have been given for all purposes when personally delivered and received or when deposited in the United States mail, first-class postage prepaid 22,'� and addressed to the parties at their respective addresses or when transmitted by facsimile. For the Plan Administrator, the name, address and facsimile number of the Pool Coordinator shall be provided to HEBP, and notices shall be sent to.the Pool Coordinator or the County Judge. The Plan Administrator will provide HEBP with the name and address of a person with authority to address financial issues related to this Agreement. For HEBP, the address and facsimile for the financial contact division is as shown below: Quincy Quinlan Director of Health & Benefits Services Texas Association of Counties Health and Employee Benefits Pool P.O. Box 2131 Austin, Texas 78768-2131 FAX: (512) 481-8481 Section IX. Attachments to this Agreement The following Exhibits are attached to and made a part of this Agreement: • Exhibit One: Fee Schedule • Addendum A: Transfer Payment and Other Financial Responsibilities • Addendum B: Required Notices 23 i IN WITNESS WHEREOF, the parties have executed this Agreement to take effect on the Effective Date. Texas Association of Counties Member Brazos ty Health and Employee Benefits Pool Susan Redford TAC Executive Director Date: Signature: Printed Name: Duane Peters Title: Brazos County Judge Date: t t 1 a 1 t a0Q 3 24.1 r`SS OC FTEXAS ASSOCIATION Of COUNTIES * *HEALTH AND EMPLOYEE BENEFITS POOL ✓ Coout'� Brazos County ASO AND STOPLOSS EXHIBIT HEALTH Medical Plan: Custom Plan 1100 NGS (Blue Choice PPO Network) Custom Rx 7/25/40 with no Rx Deductible AD = 1/V2024 Composite 1/1/2024 Annual Assumed employee enrollment 1,006 1,006 Expected paid claims - medical $847.87 $10,235,487 Expected paid claims - Rx $476.72 $5,754,964 Total Expected Paid Claims $1,324.59 $15,990,450 Base Administration Charge " $35.03 $422,882 BCBS Wellbeing Management - Enable level (base plan) $4.16 $50,220 OP UM / pain mgt, joint & spine = $0.52 MD Live Telehealth S0.54 S6,519 Estimated Rx Admin cost (see note 9 below) $2.92 $35,250 Stoploss Charges "' $200,000 per Participant (medical and Rx) $217.20 $2,621,978 125% Aggregate (medical and Rx) $1.98 $23,903 Monthly Estimated Fixed Cost w/o Optional Services $262.35 $3,160.752 Maximum Claim Liability Factor— Projected Maximum Cost For Administration, Stoploss $1,655.74 $19,988,093 "' And Paid Claims $1,918.09 $23,155,122 Minimum funding amounts should include expected paid claims (EPC), administration, stoploss charges and estimated reserves. If actual paid 'claims exceed EPC, the County will be required to make, additional funds available up to the Maximum Claim Liability. This annual projection 1s based on current enrollment the actual results will differ. Costs associated with special services or custom materials provided will be billed separately from the Administrative Charges outlined in this exhibit. If the specific (individual) Stoploss limit is changed, the Stoploss charge 8 Liability Factors will be adjusted. This annual aggregate amount is based on current enrollment; in no event will the group's Claim Liability be less than: $18,988,689 Estimated Monthly Rebates: (see note 10 below) $91.82 PEPM $1.108.391 1 Optional Services (see information on additional programs) PEPM Annual enrollees = 1,006 BCBS Wellbeing Management add -on services Expanded Utilization Mgt - Pain mgt, joint & spine surgery $0.52 $6,277 OR Expanded Utilization Mgt - Advanced Imaging & Cardiology $0.62 $7,485 Interactive Wellness Coaching through Well on Target $0.11 $1.328 MD Live Telehealth Program (with or without Behavioral health) Medical Only $0.47 $5,674 Medical and Behavioral Health $0.54 S6,519 TERMINATION Run -Off Administration $0.00 $0 Run -Off Liability Factor $431.99 $1,303,746 Total $1,303,746 !At termination BCBS will process run-off claims for 12. onths. The run-off factors above will be multiplied by the total number of enrolled �empioyees for each of the.three months immediately preceding contract termination. The result will be the"obligation of the group. I In addition, the following provisions will apply. The rates above are effective for twelve months contingent upon: 1) The effective date will be not be later than 01/01/24 2) The County paying 100% of the employee - only cost for all lines of coverage; 3) A minimum enrollment of 1,006 employees with 37% carrying dependent coverage; 4) A monthly enrollment of no fewer than 956 employees; 5) The maximum medical and prescription drug claims for each participant applying to the aggregate stoploss is $200,000 6) Medical and Rx claims will apply to both the aggregate and the specific stoploss insurance subject to the levels identified above; 7) Basis of stop loss: both aggregate and specific stop loss are on a 24 / 12 basis; 8) The County is required to fund bank account for medical and Rx claims; 9) The actual Navitus Rx admin cost will be $1.67 per member per month (PMPM). We have converted it to a per employee basis herein; 10) Estimated rebates are based on the County's actual rebates for the last four quarterly rebate checks, adjusted for the county's 75% rebate share; rebates will be paid quarterly. 11) ad nal Non -Par Stop Loss Quote. Note, the above offer is contingent upon being awarded the stop loss contracts tary and Confidential Run date: 10l22 Si u�reo ontracti Authoh . Date: t � �tla3 AASV: Af F. 1-TEXAS A-s-.sOCIATION COUNTIJE-S- 0j T- 'Hl�,ALT-H, ANJ) EMPLOYE.E. BENE�IT -S.".P-0-OL FEE SCHEDULE — 07 Specifications for the ADMINISTRATIVE SERVICES AGREEMENT (the Agreement) between TEXAS ASSOCIATION OF COUNTIES HEALTH AND EMPLOYEE BENEFITS POOL (HEBP) and BRAZOS COUNTY (Member) Group Number: 217225 Effective Date: January 1, 2024 These specifications are to apply for the period of time indicated herein and shall continue in force and effect until the end of the Fee Schedule Period, the Agreement is terminated, or this Fee Schedule is superseded in whole or in part by a later executed Fee Schedule. Item One Fee Schedule Period These specifications are for the Fee Schedule Period commencing on January 1, 2024 and ending on December 31, 2024. Item Two Reports Monthly billing statement.............................................................................. No additional charge Stop -loss reporting, tracking, and notification ............................................... No additional charge Standard reports* as specified by the most current reporting policy ............. No additional charge * Any additional reports required by the Plan Administrator must be mutually agreed upon between the Plan Administrator and HEBP. Such reports may be subject to additional charges, which will be addressed through Supplemental Billing. * HEBP provides administrative claims payment services only and does not. assume any financial risk or obligation with respect to claims. Item Three Charges for Additional Services The following Additional Services shall be furnished: Subrogation................................................................................. 15.0% of any recovered amounts BlueCard® Program/Network access fees .............................. The lesser of 10.0% of the discount or $2,000 per claim B1ueCard® Worldwide Program International Group..................................BCWW Fee Schedule (10 or more member living outside of the USA) Domestic Group............................................................................................. No additional charge (under 10 members living outside of the USA) Optional Services for International or Domestic Group...............................BCWW Fee Schedule Wellness Management.......................................................................$4.16 per contract per month Expanded UM: Pain Management, Joint, and Spine....................$0.52 per contract per month MD Live Telehealth (Medical and Behavioral Health) ................ $0.54 per contract per month Rx Administration......................................................... $1.67 per member per month 2 Item Four Plan Design Materials Claims Administrative Document Schedule of Specifications Exhibit A - Plan Service Area Benefit Booklets: Accept/Decline M ❑ Benefit Booklets..................................................0 No additional charge ❑ $Supplemental Billing* ❑ ❑X Customized Benefit Booklets ............................. ❑ No additional charge ❑ $Supplemental Billing* ❑ 0 Customized Covers ............................................. ❑ No additional charge ❑ $Supplemental Billing* 'Subscriber Identification (ID) Cards: Accept/Decline 0 ❑ Subscriber ID Cards.............................................El No additional charge ❑ $Supplemental Billing* ❑ 0 Customized ID Cards .......................................... ❑ No additional charge ❑ $Supplemental Billing* Network Provider Directories:..........................................................[H] No additional charge Per employee enrolled in Managed Care coverage, only ❑ $Supplemental Billing* Subscriber Claim Forms, Application Forms, Enrollment Materials: ................. IMNo additional charge ❑ $Supplemental Billing* Special Mailings: Cost has been included in Administrative Charge: Yes ❑x No ❑ Identification Cards mailed to home addresses Yes 0 No ❑ Provider Directories mailed to home addresses Yes ❑ No 0 *Any customized materials or additional services or supplies not documented in this Fee Schedule may be subject to Supplemental Billing upon mutual agreement of the parties. 3 Item Five Administrative Charges and Credits A. The Administrative Charge, calculated Monthly, shall be equal to the sum of the amounts obtained by multiplying the total number of covered Subscriber Units by category by the appropriate factors shown below. Fee schedule Medical Dental $40.03 $2.38 For each Composite Subscriber Unit B. The Termination Administrative Charge shall be equal to the amount obtained by multiplying the sum of all covered Subscriber Units during the three months immediately preceding the date df termination by the factors shown below: Medical Dental $0.00 $0.00 For each Composite Subscriber Unit C. In further consideration of the administrative services rendered pursuant to this Agreement, HEBP will retain 50% of any manufacturers rebates earned by HEBP as a result of sale of prescription drugs to Participants in the Plan. The remaining 50% will be allocated to the Member. D. Pharmacy Benefits Management Fees per prescription filled are invoiced periodically as follows: $0.00 per electronic claim $0.00 per manual claim $0.00 per mail order claim. C! Item Six Plan Coverage Health Benefit Plan coverage inclusive of one or more of the following: • PPO Managed Health Care coverage • Dental Care coverage (optional per group) LO Susan Redford TAC Executive Director Date: Printed Name: O LLA N I: Title: CO LL wr I Date: It /at jaoa1 G1 9 �ySSO°Q�' C ,?i a T-EX:A.S. A:S:SOCI.A.TION Of COUNTIES H 2 *; g* HEALTH AND E MPL.OYE-E B ENEF'IT.S :POOL ADDENDUM A TRANSFER PAYMENT AND OTHER FINANCIAL RESPONSIBILITIES for the ADMINISTRATIVE SERVICES AGREEMENT (the Agreement) between TEXAS ASSOCIATIONS OF COUNTIES HEALTH & EMPLOYEE BENEFITS POOL (HEBP) HEBP provides administrative claims payment services only and does not assume any financial risk or obligation with respect to claims. and BRAZOS COUNTY Group Number: 217225 Effective Date: January 1, 2024 ADDENDUM A TRANSFER PAYMENT AND OTHER FINANCIAL RESPONSIBILITIES The Transfer Payment and Other Financial Responsibilities (Transfer Payment Agreement) described herein shall apply to the Administrative Services Agreement ("the Agreement') between the Texas Association of Counties Health and Employee Benefits Pool (HEBP) and Brazos County to which this Addendum A will be attached beginning January 1, 2024 and shall remain in full force and effect according to the terms of the Agreement unless amended or replaced by the parties to this Agreement in writing. All provisions of the Agreement, its addenda, schedules, and amendments shall apply to this Addendum A, including any definitions. This Transfer. Payment Agreement replaces and supersedes the Banking Arrangement and other Financial Responsibilities attached to the Agreement as Addendum A. SECTION I. DEFINITIONS AS USED IN THIS ADDENDUM A: 1.1 HEBP's Bank means a banking entity organized and existing under the laws of the United States, whose address and account number are provided on each request for Transfer Payment and each claim settlement. 1.2 Net Claims Paid means the net benefit payment calculated by HEBP, upon submission of a Valid Claim, in accordance with the benefits specified in Brazos County's health benefit Plan, plus any supplemental charges as authorized in the Agreement. 1.3 Transfer Payment means a payment (in the amount outlined in Section 2, below), via electronic draft initiated by HEBP, from Brazos County to HEBP's Bank. 1.4 Transfer Payment Period means a seven day period, beginning Saturday and ending the following Friday. SECTION If. NET CLAIMS TRANSFER PAYMENT 2.1 In consideration of the HEBP's responsibilities as set forth in this Agreement and at the end of each Transfer Payment Period, Brazos County shall transfer to the HEBP's Bank an amount equal to the Transfer Payment Period's Net Claims Paid less any refunds or reimbursements due to Brazos County including but not limited to stoploss claims, subrogation payments or provider refunds. 2.2 The Transfer Payment Period shall be weekly. The HEBP shall advise Brazos County by e-mail or facsimile, at an e-mail address or facsimile number to be furnished by Brazos County prior to the effective date of this Transfer Payment Agreement, of the amount of Net Claims Paid pursuant to this Agreement for which reimbursement has not been previously made by Brazos County to the HEBP. 2.3 If any day on which a Transfer Payment is due is a holiday, such payment will be made on the next business day. 2.4 Transfer Payment must be made within 48 hours of notification. Late payments are subject to the penalties outlined in section 8.04 of the Agreement. If Transfer Payment is not made within 48 hours, claims processing may be suspended and a minimum deposit may be required in order to resume processing of claims. SECTION Ill. OUT-OF-STATE CLAIMS OA 3.1 Out -of -State Claims (a) In the event that Valid Claims, as defined in the Agreement, are incurred by Brazos County Participants in states other than Texas, then those other participating Blue Cross and/or Blue Shield plans will pay most claims directly to their providers. HEBP is required under these arrangements to reimburse such other participating Blue Cross and/or Blue Shield plans. (b) On a weekly basis, HEBP shall notify Brazos County of, and Brazos County shall include in the Transfer Payment, the amounts HEBP reimbursed such other participating Blue Cross and/or Blue Shield plans. 3; Asso:� H zTEXAS *o g* H E:ALT H � oouN�tiw ASSOCIATION Of COUNTIES AND EMPLOYEE BENEFITS POOL ADDENDUM B REQUIRED NOTICES AND DISCLOSURES for the ADMINISTRATIVE SERVICES AGREEMENT (the Agreement) between TEXAS ASSOCIATION OF COUNTIES HEALTH AND EMPLOYEE BENEFITS POOL (HEBP) HEBP provides administrative claims payment services only and does not assume any financial risk or obligation with respect to claims. r and Brazos County Group Number: 217225 Effective Date: January 1, 2024 1 REQUIRED NOTICES AND DISCLOSURES Blue Cross and Blue Shield Association Non -Contracting Agent Notice The Group Health Plan (GHP), on behalf of itself and its Participants, understands that this Agreement constitutes a contract solely between the GHP and Texas Association of Counties Health and Employee Benefits Pool (HEBP). HEBP has subcontracted certain of its responsibilities to Blue Cross Blue Shield of Texas (BCBSTX). BCBSTX is a division of Health Care Service Corporation. Health Care Service Corporation is a Mutual Legal Reserve Company, and an independent licensee of the Blue Cross and Blue Shield Association (the Association). The license from the Association permits BCBSTX to use the Blue Cross and Blue Shield Service Marks in the State of Texas. BCBSTX is not contracting as the agent of the Association. Said GHP also understands that it has not entered into this Agreement based upon representations by any person other than BCBSTX. No person, entity, or organization other than BCBSTX shall be held accountable or liable to the GHP for any of BCBSTX's obligations to the GHP created under this Agreement. This paragraph shall not create any additional obligations whatsoever on the part of BCBSTX other than those obligations created under other provisions of this Agreement. BlueCard Like all Blue Cross and Blue Shield Licensees, the Claim Administrator participates in a program called "BlueCard." Whenever Participants access health care services outside the Claim Administrator's service area, the claims for those services may be processed through BlueCard and presented to the Claim Administrator for payment in conformity with network access rules of the BlueCard Policies then in effect ("Policies"). Under BlueCard, when Participants receive covered services within the geographic area served by an on -site Blue Cross and/or Blue Shield Licensee ("Host Blue"), the Claim Administrator will remain responsible to the Employer for fulfilling the Claim Administrator's contract obligations. However, the Host Blue will only be responsible, in accordance with applicable BlueCard Policies, if any, for providing such services as contracting with its participating Providers and handling all interaction with its participating Providers. The financial terms of BlueCard are described generally below. Liability Calculation Method Per Claim The calculation of a Participant's liability on claims for covered services incurred outside the Claim Administrator's service area and processed through BlueCard will 2 be based on the lower of the Provider's billed charges or the negotiated price the Claim Administrator pays the Host Blue. The calculation of the Employer's liability on claims for covered services incurred outside the Claim Administrator's service area and processed through BlueCard will be based on the negotiated price the Claim Administrator pays the Host Blue. The methods employed by a Host Blue to determine a negotiated price will vary among Host Blues'based on the terms of each Host Blue's Provider contracts. The negotiated price paid to a Host Blue by the Claim Administrator on a claim for covered services processed through BlueCard may represent: (i) The actual price paid on the claim by the Host Blue to the health care Provider ("Actual Price"), or (ii) An estimated price, determined by the Host Blue in accordance with BlueCard Policies, based on the Actual Price increased or reduced to reflect aggregate payments expected to result from settlements, withholds, any other contingent payment arrangements and non -claims transactions with all of the Host Blue's health care Providers or one or more particular Providers ("Estimated Price"), or (iii) An average price, determined by the Host Blue in accordance with BlueCard Policies, based on a billed charges discount representing the Host Blue's average savings expected after settlements, withholds, any other contingent payment arrangements and non -claims transactions for all of its Providers or for a specified group of Providers ("Average Price"). An Average Price may result in greater variation to the Participant and the Employer from the Actual Price than would an Estimated Price. Host Blues using either the Estimated Price or Average Price will, in accordance with BlueCard Policies, prospectively increase or reduce the Estimated Price or Average Price to correct for over- or underestimation of past prices. However, the amount paid by the Participant and the Employer is a final price and will not be affected by such prospective adjustment. In addition, the use of a liability calculation method of Estimated Price or Average Price may result in some portion of the amount paid by the Employer being held in a variance account by the Host Blue, pending settlement with its participating Providers. Because all amounts paid are final, the funds held in a variance account, if any, do not belong to the Employer and are eventually exhausted by Provider settlements and through prospective adjustments to the negotiated prices. Statutes in a small number of states may require a Host Blue either (1) to use a basis for calculating a Participant's liability for covered services that does not reflect the entire savings realized, or expected to be realized, on a particular claim or (2) to add a surcharge. Should any state statutes mandate liability calculation methods that differ from the negotiated price methodology or require a surcharge, the Claim 3 Administrator would then calculate the Participant's liability and the Employer's liability for any covered services consistent.with the applicable state statute in effect at the time the Participant received those services. Return of Overpayments Under BlueCard, recoveries from a Host Blue or from participating Providers of a Host Blue can arise in several ways, including, but not limited to, anti -fraud and abuse audits, Provider/hospital audits, credit balance audits, utilization review refunds, and unsolicited refunds. In some cases, the Host Blue will engage third parties to assist in discovery or collection of recovery amounts. The fees of such a third party are netted against the recovery. Recovery amounts, net of fees, if any, will be applied in accordance with applicable BlueCard Policies, which generally require correction on a claim -by -claim or prospective basis. BlueCard Fees and Compensation The Employer understands and agrees (1) to pay certain fees and compensation to the Claim Administrator which the Claim Administrator is obligated under BlueCard to pay to the Host Blue, to the Blue Cross Blue Shield Association, or to the BlueCard vendors and (2) that fees and compensation under BlueCard may be revised from time to time without the Employer's prior approval in accordance with the standard procedures for revising fees and compensation under BlueCard. Some of these fees and compensation are charged each time a claim is processed through BlueCard and include, but are not limited to, access fees, administrative expense allowance fees, Central Financial Agency Fees, and ITS Transaction Fees. Also, some of these Claim -based fees, such as the access fee and the administrative expense allowance fee, may be passed on to the Employer as an additional Claim liability. Other fees include, but are not limited to, a toll -free phone number fee and a fee for providing certain Provider directories. M Plan Agreement for Plan Year 2024 Brazos County — 120 Effective as of Jan. 1, 2024 BasiZPlan Options X I &s : Employee Deposit Rate: Employer Matching: Prior Service Credit: At 60 (Vesting) Rule of At Any Age Partial Lump -sum Payment at Retirement: Group Term Life: Elected Rate: Retirement Plan Rate: Group Term Life Rate: Total Contribution Rate: Certification 7% 225% 120% 8 years of service 75 years total age + service 30 years of service No None 17.00% 17.00% N/A 17.00% I certify that the plan agreement for the participation of Brazos County in TCDRS for the 2024 plan year truly and accurately reflects the official action taken during properly posted and noticed meeting on it I ai 1 a 3 (mm/dd/yy) by the Commissioners Court and such action is recorded in the official minutes. County Judge's Printed Name: County Judge's Signature: Date: iIIQt/a3 TCDRS * Barton Oaks Plaza IV. Ste. 500 * 901 S. MoPac Expy. * Austin, TX 78746 * 800-651-3848 * Fax: 512-328-8887 * www.tcdrs.org AMENDMENT No. 3 TO CONTRACT FOR FULL SERVICE COMPUTERIZED INDEXING, OPTICAL IMAGING SYSTEMS AND SERVICES FOR VITALS AND REAL PROPERTY RECORDS This Amendment No. 3 (this "Amendment') is an amendment to that certain Contract for Full Service Computerized Indexing, Optical Imaging Systems and Services for Vitals and Real Property Records (the "Contract'), by and between Brazos County, a political subdivision of the State of Texas (hereinafter "Client'), and GovOS, Inc. (hereinafter referred to as "GovOS"), and is made effective as of December 31, 2023 (the "Amendment Effective Date") . References to a "Party" mean Client or GovOS. References to the "Parties" mean Client and GovOS. Capitalized terms utilized but not defined herein shall have the meaning set forth in the Contract. BACKGROUND: WHEREAS, Client and Kofile Technologies, Inc. ("Kofile") entered into the Contract and GovOS is a corporate affiliate to Kofile and the successor -in -interest to the Contract; and WHEREAS, the current term of the system and services provided pursuant to the Contract (collectively, the "System") expires December 31, 2023, and Client and GovOS wish to extend the provision of the System for an additional five (5) years (the "Extension Period"). Now, THEREFORE, in consideration for continued performance, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties mutually agree the Contract is amended as follows: AGREEMENT: 1. ASSIGNMENT. Client agrees to the assignment of the Contract from Kofile to GovOS and GovOS hereby assumes all rights and obligations of Kofile under the Contract. All references to Kofile in the Contract are hereby amended to be GovOS. 2. EXTENSION PERIOD. This Amendment extends the term of the Contract for an additional five (5) years. Therefore, the Contract shall expire on December 31, 2028, subject to the annual appropriation of currently available funds by the Brazos County Commissioners Court. (Remainder of this page intentionally left blank) 3. EXTENSION PERIOD FEES. Fees during the Extension Period shall be at the rates indicated in the table(s) below: S stem -Related Fees: Fees Per Annual Fees for Cloud Document ' Records Digital Archive Period: Filed into the Repository Workstation System: Licenses 19 license cap): January 1, 2024 - December 31, 2024 $2.43 $58,942.80 January 1, 2025 - December 31, 2025 $2.55 $61,889.94 January 1, 2026 - December. 31, 2026 $2.67 $64,984.44 January 1, 2027 - December 31, 2027 $2.81 $68,233.66 January 1, 2028 - December 31, 2028 $2.95 $71,645.34 Fees for PDF/A Services: Creation of PDF/A: $.03 per image filed into the System following the Amendment Effective Date. Archive Storage: $1,000 flat fee per year for Cloud Storage for PDF/A files, which shall include archival of images filed into the System after December 18, 2017. 4. HARDWARE OWNERSHIP AND RESPONSIBILITY. Promptly following the Amendment Effective Date, GovOS shall "refresh" the hardware provided to Client pursuant to the Contract with the following hardware. SYSTEM HARDWARE QTY ITEM SPECIFICATIONS WORKSTATION PC Dell Optiplex AIO i7 core processor, Windows 11 Pro, 16GB RAM, 19 65W 7410 256GB SSD, 23.8" FHD Non -Touch Monitor Dell Wireless 20 Keyboard & Mouse N/A Combo PRINTERS Canon 1 ImagePROGRAF MFP Printer w/ Z36 Scanner HP LaserJet [Monochrome, Duplex, Letter, Legal, 600 sheet 3 Enterprise M611 do capacity] Printer SCANNERS 0 Gov05, Inc. All rights reserved. 2 1 GOvOS.LOM Flatbed, Duplex - 8.5 x 14 in - 600 dpi - <_ 80 ppm - 1 Fujitsu fi-7280 ADF 80 sheets - <_ 11,000 sheets/day - USB 3.0 Flatbed, Duplex - 8.5 x 14 in - 600 dpi - <_ 80 ppm - 2 Fujitsu fi-7770 ADF 300 sheets - 44,000 sheets/day - USB 3.0 ACCESSORIES 20 APC BA75KK-UPS ES Battery Backup Notwithstanding anything to the .contrary contained herein or in the Contract (as amended), following the Amendment Effective Date, Client will be responsible to maintain. 'an adequate technical environment. to operate the System including maintaining any necessary hardware and equipment to meet the System requirements. Upon request, GovOS will identify System hardware requirements and recommend hardware and equipment that meets System requirements. GovOS (as successor in interest to Kofile) hereby conveys title and ownership "as is" and "where is" to any and all hardware and equipment previously provided to Client as well as the hardware indicated above. GovOs makes no representations and disclaims any and all warranties with respect to the hardware or equipment. 5. SCOPE OF AMENDMENT. Except to the extent expressly modified herein, all of the terms and provisions of the Contract are hereby ratified and confirmed and remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed as of the Amendment Effective Date. GovOS, INC. By: Josh Stanley, CFO CLIENT: RAZOS UNT By: Name: NAWC P67Tb- � County Judge, acting on behalf of, and by the authority of The Commissioners Court of Brazos County, Texas. ATTEST: Brazos County C erk ✓ Signaturer : Name: KA 0,CN I�iGQI.�£tn9 O Gov05, Inc. All rights reserved. 3 1 GovOS.com CONTRACT FOR FULL SERVICE COMPUTERIZED INDEXING, OPTICAL IMAGING SYSTEMS AND SERVICES FOR VITAL AND REAL PROPERTY RECORDS, BRAZOS COUNTY, TEXAS STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF BRAZOS § This Contract for Full Service Computerized Indexing, Optical Imaging Systems and Services for Vital and Real Property Records (herein the "Contract'), is made and entered into by and between BRAZOS COUNTY, a political subdivision of the State of Texas, on behalf of its County Clerk, hereinafter referred to as "Client' or "Brazos County", and KOFILE TECHNOLOGIES, INC., formerly Kofile Preservation, Inc., 6300 Cedar Springs Road, Dallas, Texas 75235, hereinafter referred to as "Provider" or "Kofile", individually referred to as "party" and collectively as "parties". RECITALS WHEREAS, Provider provides microfilming, digital imaging, indexing and storage and maintaining on-line Real Property Records and Vital Statistics Records for various counties throughout the State of Texas; and WHEREAS, Brazos County wishes for Provider to microfilm, digitize, index, store, and maintain Brazos County Records on-line. NOW THEREFORE, KNOW ALL MEN BY THESE PRESENTS that for and in consideration of the services and product stated herein the parties agree to the terms and conditions set forth herein. 1.0 CONSIDERATION Client agrees to pay for Real Property Recording, Full -Service Computerized Indexing, and Digital Imaging Systems and Internet Services, as those services are specifically described in this Contract and the Exhibits attached hereto, as follows: See Exhibit "A" - Pricing of Systems and Services See Exhibit "B" - Equipment See Exhibit "C" - Description of Processing See Exhibit "D" - Description of Computerized Indexing System See Exhibit "E" -Service Level Availability Exhibits A, B, C, D. and E are attached hereto and made a part hereof for all purposes. Brazos County, Texas - Kofife Technologies, fnc. Agreement 2017 Page 1 of 22 tel: The costs of the systems and services described herein have been negotiated by the Texas Comptroller of Public Accounts Texas Smart Buy System, These negotiated prices are offered to Brazos County through the Kofile TXMAS Contract Number TXMAS-13-36010, Kofile Preservation, Inc. n/k/a Kofile Technologies, Inc. 2.0 TERM This Contract shall commence on 2017 and shall expire on , 2022 subject to the annual appropriation of currently available funds by the Brazos County Commissioners Court. Client shall have three consecutive twelve month renewal options to commence upon expiration of the previous term. The Client shall notify the Provider in writing of its decision to exercise this option thirty (30) days prior to the expiration of the initial term or a renewal term. Such renewal terms or any other contract change shall be negotiated at that time. 3.0 CONFLICT OF INTEREST No public official shall have interest in this Contract, in accordance with Vernon's Texas Codes Annotated Local Government Code Title 5, Subtitle C. Chapter 171. 4.0 CONFIDENTIALITY All information disclosed by Client to Provider for the purpose of the work and services to be done in performance of the Contract, or information that comes to the attention of the Provider during the course of performing such work is to be kept strictly confidential. Provider shall not publish, distribute, or reproduce in any way the Client's records without the express written authorization of the Brazos County Clerk. 5.0 SYSTEM AND PROCESS Provider represents that the mechanical process to be used to create the records to be imaged and stored hereunder is as set forth on Exhibit "C." Provider further warrants and represents that the indexing system to be leased hereunder shall conform to the specifications and descriptions set forth in Exhibit "D." 6.0 CHANGE ORDERS No oral statement of any person shall modify or otherwise change, or affect the terms. conditions, or specifications stated in this Contract. Ati change orders to the Contract shall be made in writing and signed by both parties. Either party may request a change order. Within 5 days of receiving or initiating a written change order, Provider will prepare a written cost estimate and schedule for the requested change to Client. All technology or service related change orders shall be agreed to by Provider and the Brazos County Clerk. If a change order effects the cost of the Contract, or any term not described above, such change order must be submitted to the County Commissioners Court for approval. Such change order shall be considered at the next regularly scheduled Commissioners Court hearing after such change order is submitted and for which adequate notice is possible under the Texas Open Meetings. Act. Brazos County, Texas - Kofile Technologies, Inc. Agreement 2017 Page 2 of 22 7.0 ASSIGNMENT The Provider shall not sell, assign, transfer or convey to any third -party this Contract in whole or in part, without the prior written consent of the Brazos County Commissioners Court. 8.0INDEMNIFICATION Provider shall defend, indemnify and hold harmless Brazos County and all of its officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the Provider, or of any agent, employee, subcontractor or supplier in the execution of, or performance of, this Contract. Provider shall pay any judgment with costs which may be obtained against Brazos County growing out of such injury or damages. 9.0 SALES TAX Brazos County is by statute exempt from the State Sales Tax and Federal Excise Tax; therefore, the price shall not include taxes. 10.0 DESIGN, STANDARDS, AND PRACTICES Services to be furnished by Provider must conform to the highest standards of practices in the industry. The digitized microfilm to be processed pursuant to this Contract shall meet the highest standards of the industry and shall conform to the standards adopted subsequent to the date of this Contract, if any, by the American National Standard's Institute and/or the Texas State Library and Archive Commission. 11.0 COMPLIANCE WITH GOVERNING LAWS All services provided for herein must comply with all federal, state, county, and local laws governing or covering the type of services included in this. Contract. 12.0 PATENTS/COPYRIGHTS If any claim is asserted or action or proceeding brought against the Client which alleges that all or any part of the software provided hereunder in the form supplied by Provider, or the Client's authorized use thereof, infringes or misappropriates any United States copyright or patent, or any trade secret, license, grant, or other proprietary right, the Client shall give Provider prompt written notice thereof. Provider shall defend any such claim or action with counsel of Provider's choice and at Provider's expense and shall indemnify the Client for any costs, including reasonable attorney's fees, incurred by the Client in connection therewith. The Client shall cooperate fully with and may monitor Provider in the defense of any claim, action or proceeding and will make employees available as Provider may reasonably request with regard to such defense, subject to the reimbursement by Provider of all reasonable costs and expenses occasioned by Client's cooperation in such defense. Brazos County, Texas - Kofile Technologies, Inc. Agreement 2017 Page 3 of 22 If the software provided by Provider is, in either Client's or Provider's opinion likely to become or does become the subject of a claim of infringement or misappropriation of a copyright, patent, trade secret or other contractual or proprietary right, or if a temporary restraining order or other injunctive relief is entered against the use of part of or all of the software. Provider shall at its sole cost and expense select one of the following remedies, which selection shall be in Provider's sole discretion: 1. Promptly replace the software with a compatible functionally equivalent, non -infringing and/or non -restrained software; or 2. Promptly modify the software to make it non -infringing; or 3. Promptly procure the right of the Client to use the software as intended. Notwithstanding any provision in this Contract to the contrary, Provider will not be responsible for indemnifying Client in the event that the Provider's software has been modified by Client or a third party without the prior written consent of Provider. 13.0 INSURANCE Provider shall, at all times, maintain sufficient insurance coverage to protect Client from all reasonable loss by liability claims arising out of Provider's performance or lack of performance of this Contract. If Provider materially changes or cancels any insurance policy required by this Contract, Provider shall give Client prompt written notice of same. 1. The Provider shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Provider shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogaiion. b. General Liability with limits for bodily injury and for property damages of not less than $2,000,000 aggregate, $1,000,000 each occurrence with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with $1,000,000 CSL for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Provider receives notification of award.. Brazos County, Texas - Kofile Technologies, Inc. Agreement 2017 Page 4 of 22 4. The Provider agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Provider's employees and the operation of his equipment. The Provider also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Provider's employees' activities. Further, the Provider agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Provider against Brazos County due to personal injuries and/or death to such employee resulting from any negligent act or willful misconduct on the part of the Provider. Upon request, Provider will provide evidence of coverage on a standard ACORD form certificate of insurance. 15.0 INVOICES Invoices shall be mailed directly to: Honorable Karen McQueen Brazos County Clerk Brazos County Courthouse 300 E. 261h Street, # 120 Bryan, Texas 77803 The invoices shall show: 1. Name and address of Provider. 2. Detailed breakdown of all charges for the services or products delivered stating any applicable period of time. Invoices shall be based upon actual services rendered and actual hours of performance and/or products delivered. 16.0 PAYMENT Agreed payments will be made to the Provider within 30 days after receipt of the invoice by the Client and the Client's acceptance of all completed services and/or products ordered and receipt of a valid invoice in accordance with V.T.C.A., Government Code Section 2251.021. Client agrees to pay late charges of one and one half percent (1.5 %) of any balance due to Provider that is outstanding for more than thirty (30) calendar days after receipt of invoice. 17.0 DELIVERY Of HARDWARE EQUIPMENT Provider shall install and implement the computer hardware and other equipment set forth on Exhibit "B" and thereafter as may be needed due to hardware or equipment failure, on Client's premises for use of Client during the term of this Contract. Subject to the terms Brazos County, Texas - Koflle Technologies, Inc. Agreement 2017 Page 5 of 22 hereof, the title and possession of the hardware and other equipment furnished by Provider shall at all times, after delivery to Client, be and remain the sole and exclusive property of Provider. The hardware and equipment furnished Client according to this Contract shall not be used by Client during the time period of this Contract except in the furtherance and performance of the specific terms of this Contract. Any operating software that Provider has received from the manufacturer of the hardware or vendor of the hardware shall be delivered to Client for its use, subject to the rights retained in such operating software and restrictions set forth by such manufacturer or vendor and shall at all times remain the property of Provider. Provider, or its vendor(s), retains all proprietary right to such operating software. 18.0 SITE PREPARATION Client will provide at its own expense a site adequate in space and design for the installation and operation of the hardware. Client shall be responsible to provide (i) a site that is temperature -controlled (ii) has the necessary electrical outlet, circuits, and wiring for the hardware, and electric current of sufficient quality and quantity to operate the hardware, and (III) cooperate with Provider in making arrangements with the local phone carrier for installation of a DSL, ISDN or phone line to the County Courthouse. Any charges due to the phone carrier for installation and monthly service charges shall be at Provider's expense. Client shall be responsible, at its cost, for the proper cabling and wiring of the County Clerk's Office with cabling sufficient to operate the system described herein. Provider shall notify the Client of the type and quality of cabling required to service the equipment. Provider has no duty to prepare the site for installation of the hardware, except as provided above, but does have a duty to give notice to Client of any inadequate conditions, which it finds regarding the site. 19.0 INSTALLATION AND TRAINING Provider shall have the duty to install or reinstall, if necessary, the hardware at the site designated by Client. Provider shall also have the duty to provide the adequate and necessary training, as determined in Client's sole judgment, of Client's employees for the operation of the above -described hardware and for the understanding of the use of the software. If requested by Client, Provider will furnish additional training at Client's site to compensate for any employee turnover or software upgrade, and to ensure Client's ability to fully utilize all hardware provided. All installation and training is included in the prices set forth in Exhibit "A." 20.0 LICENSE Provider grants to Client the non-exclusive, nontransferable, revocable right to use the software provided under this Contract during the term of this Contract; such right specifically excludes the right of Client to sublicense, assign, or sublease any of its right hereunder without express written consent of Provider. Client agrees that the software products licensed herein are proprietary, and that Provider or the owner of the licensed software products retains ownership of all rights, title, and interest of its licensed software products. Provider agrees to provide all updates of the Software described herein at no Brazos County, Texas - Kofile Technologies, Inc. Agreement 2017 Page 6 of 22 additional charge. All enhancements made on behalf of Client by Provider will be proprietary to Provider. 21.0 TERMINATION FOR BREACH OR DEFAULT BY PROVIDER if Provider materially breaches any of the terms and conditions set forth in this Contract or fails to perform the obligations set forth in this Contract and fails to cure the breach or failure within forty-five (45) calendar days (or other reasonable period stated in the notice) after receipt of written notice from Client at least thirty (30) days prior without penalty specifying the basis for the breach or failure to perform, Client may terminate this Contract. Termination by Client shall be effective upon delivery of final payment to Provider of all sums due under this Contract to the effective date of the termination. Client agrees to discontinue use of all hardware, software, and other Provider -owned materials no later than the effective date of termination. The Client will accommodate the return of the hardware, software, and other Provider -owned materials for the Provider to pick-up within thirty (30) calendar days after termination. 22.0 TERMINATION FOR BREACH OR DEFAULT BY CLIENT If Client materially breaches any of the terms or conditions set forth in this Contract or fails to perform the obligations set forth in this Contract and fails to cure the breach or failure within forty-five (45) calendar days (or other reasonable period stated in a notice sent by Provider) after receipt of written notice at least thirty (30) days prior without penalty specifying the basis for the breach or failure to perform, Provider may terminate this Contract for breach. Termination by Provider shall be effective upon receipt by Client of a written notice to terminate. Client agrees to discontinue use of all hardware, software, and other Provider - owned materials no later than the effective date of termination. The Client will accommodate the return of the hardware, software, and other Provider -owned materials for the Provider to pick-up within thirty (30) calendar days after termination. 23.0 TERMINATION WITH NOTICE Either party may terminate this Contract at the end of the initial term or any renewal term by providing ninety (90) calendar days written prior notice to the other party of the non - renewal of the Contract. 24.0 TERMINATION FOR LOSS OF FUNDING This Contract is subject to termination for convenience upon not less than thirty (30) days written notice to Provider if Client has failed to receive funds for the continued procurement of the products or services set forth in this Contract after every reasonable effort has been made by Client to secure the necessary funding and if no substitute arrangement is made by Client to obtain the same or similar products or services from another source. 25.0 INTERNET SERVICES Provider will, as part of the pricing set forth on Exhibit A, place all Brazos County Clerk's Real Property Records (indices and records) on-line commencing with the date of this Contract Brazos County, Texas - Koffle Technologies, Inc. Agreement 2017 Page 7 of 22 i and going back to January 1, 1956. Such records will be accessed at Kofile's website. Fifty percent (5076) of the revenue derived from the searching of the records on the internet will be reimbursed to the Client by Korile deducting the amount of money Provider received from the internet searches from the County Clerk's monthly invoice. Provider will rebate 507 of all revenues generated from Brazos County records. Provider agrees to provide a monthly accounting to Client to verify internet revenue and administration fees. Client reserves the right to have such records audited annually at Client's expense. The per image retrieval and per copy price and subscription fee will be set by Provider. 26.0 INDEPENDENT CONTRACTORS It is agreed and understood that Provider, and its employees, agents, representatives, and anyone acting on behalf of Provider are independent contractors for the purpose of this Contract. 27.0 PROPRIETARY RIGHTS Provider shall have the sole and exclusive right to patent or copyright any work resulting from its services. In order to protect Provider's interest in these materials, Provider will retain all proprietary rights including but not limited to source programs, object programs, control language procedures, systems design, modular program stricture, system logic flow, technical documentation, report and video formats, subroutines, processing techniques and procedures, and report generation which were prepared on behalf of Client, subject, however, to the section of this Contract entitled "Title to Recorded Media". As part of this Contract, Client is granted a non-exclusive license to use these materials. 28.0 WARRANTY AND DISCLAIMER Services to be performed by Provider will be done by qualified personnel, properly supervised, and will meet such other specifications as are mutually agreed upon by the parties. Provider further warrants and represents that the hardware and software together will perform in accordance with the terms of this Contract. Provider warrants that each delivered and installed product will be in good operating condition on the day it is accepted. If any delivered material or product is not in good operating condition on the date of installation, Provider will make adjustments, repairs, and replacements necessary to place the product or material in good operating condition as promptly. as possible after installation. If Provider cannot make the system operable after adjustment or repairs within 5 days of installation, Provider will install new hardware and/or software. THE LIMITED WARRANTIES SET FORTH IN THIS SECTION, AND THIS CONTRACT, ARE, MADE TO CLIENT EXCLUSIVELY AND ARE IN LIEU OF ALL OTHER WARRANTIES. PROVIDER MAKES NO OTHER WARRANTIES WHATSOEVER, EXPRESS OR IMPLIED, WITH REGARD TO ANY HARDWARE. SOFTWARE OR THE SERVICES PROVIDED UNDER THIS CONTRACT, IN WHOLE OR IN PART. PROVIDER EXPLICITLY DISCLAIMS ALL WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, PROVIDER EXPRESSLY DOES NOT WARRANT THAT ANY SOFTWARE OR ANY HARDWARE WILL BE ERROR -FREE, OR WILL OPERATE WITHOUT INTERRUPTION. CLIENT WAIVES ANY CLAIM THAT ANY OF THESE WARRANTIES OR THE REMEDIES PROVIDED UNDER THIS CONTRACT FAIL OF THE ESSENTIAL PURPOSE FOR WHICH THE WARRANTIES OR REMEDIES ARE PROVIDED. Brazos County, Texas - Kofile Technologies, Inc. Agreement 2017 Page 8 of 22 29.0 CARE AND USE Client shall protect the hardware and software furnished by Provider from deterioration other than normal wear and tear. During the period of this Contract, Client shall not use the systems furnished by Provider according to the Contract for any other purpose other than that for which they were designed and only for the purposes intended for the performance of this Contract. Parties agreed that the cost of hardware maintenance service is included in the charges as stated in Exhibit "A." Provider, assumes the obligation to repair and maintain such systems in good operating condition and repair at all times during the term of this Contract, subject to the risk of loss provision below. The Client shall not, without prior written consent of Provider, affix or install any accessory equipment or device on the hardware that will either impair the originally intended function or use of such hardware. Client will not move the hardware or permit the removal of any hardware from the original installation site without Provider's prior knowledge. Notwithstanding any provision in this Contract to the contrary, the parties agree that Provider will bear the risk of loss or damage to any hardware while in transit to Client installation site(s). Client will bear all risk of loss or damage to hardware after delivery to the installation site(s), unless the loss or damage is due to the negligence or willful acts of Provider, its employees, agents, representatives, or subcontractors. "Exhibit E" outlines the Service Level Availability to support the Vanguard Records Management system. 30.0 SUPPORT Provider has its primary customer support and development center in Dallas, Texas. This center only supports Provider's products and services. It handles hardware and software calls. Provider serves as the single point of contact for all support and maintenance issues for its customers. "Exhibit F outlines the Service Level Availability to support the Vanguard Records Management system. Provider's philosophy is to insure that if a customer has a problem they can access the customer support center by its online Help Desk. All problems identified by submittals to the Help Desk shall be resolved within a reasonable amount of time. Provider will login to the records management and imaging system and perform proactive support as well as normal maintenance and software problem resolution. Provider will guarantee a response or resolution within a reasonable amount of time. Provider will maintain in conjunction with the system design specification a problem log that details all customer requests; regardless as to whether they are scope issues, software problem reports or enhancement requests. This log shall be available to all customer and project personnel at all times. Each issue identified in the log will contain a date of submission and the name of the person submitting the request. As a function of Provider status reports, Provider will provide a summary of the number of issues opened, the number of issues closed, issues requiring management attention (such as contractual issues), and copies of all resolved issues (resolution forms) from the previous month. It is the intention of Provider to have all issues resolved as soon as possible. Brazos County, Texas - Kofile Technologies, Inc. Agreement 2017 Page 9 of 22 f 31.0 TITLE TO RECORDED MEDIA It is expressly agreed by Client and Provider that title to all media recorded pursuant to this Contract, in any form, (including, but not limited to: silver halide microfilm, hard disks, internet images, and any other magnetic recording) shall belong to the County Clerk of Brazos County. 32.0 DEFAULT The occurrence of any one or more of the following events shall constitute a default under this Contract: a. Failure by Provider to perform any term, covenant or condition of this Contract, which default shall continue for a period of thirty (30) days after Client furnishes Provider written notice of such failure to perform; b. Failure of Provider to repair or replace faulty or malfunctioning equipment, products, or materials within 48 hours of receipt of notice from the County Clerk, or failure of Provider to furnish adequate and proper training or retraining of Client's employees as deemed reasonably necessary by the County Clerk for Client to properly use the hardware and software of Provider, c. Failure of Provider to furnish the necessary hardware or software to site of Client as agreed upon herein; d. Except as provided herein, failure of Provider to protect from dissemination, Without Client's prior written consent, the data which is indexed and stored by Provider; e. Failure by Client to pay payments or other amounts payable by Client under this Contract pursuant to the Texas Government Code §2251.021; f. Failure by Client to perform any term, covenant or condition of this Contract, which default shall continue without the commencement of a cure, for a period of thirty (30) days after Provider furnishes Client written notice of such failure to perform. 33.0 REMEDIES UPON DEFAULT Client reserves the right to enforce the performance of this Contract, in the event of a breach, in any manner prescribed by law. Provider shall reimburse Client for all reasonable costs and reasonable expenses incurred in connection with the Client's enforcement of any right or remedy under this Contract. including reasonable attorney's fees. Brazos County, Texas — Kofile Technologies, Inc. Agreement 2017 Page 10 of 22 Client shall reimburse Provider for all reasonable costs and reasonable expenses incurred in connection with the Provider's enforcement of any right or remedy under this Contract, including reasonable attorney's fees. Breach of Contract or default by Provider authorizes Client to terminate this Contract. 34.0 LIMITATION OF LIABILITY NEITHER PARTY SHALL BE LIABLE, UNDER ANY CIRCUMSTANCES FOR ANY SPECIAL, CONSEQUENTIAL, PUNITIVE, EXEMPLARY, INCIDENTAL, OR INDIRECT DAMAGES OF ANY KIND RESULTING FROM THE PERFORMANCE OR NON-PERFORMANCE OF OBLIGATIONS UNDER THIS CONTRACT EVEN IF THOSE DAMAGES ARE ATTRIBUTED TO BREACH OF THIS CONTRACT, TORT, NEGLIGENCE, OR OTHER CAUSE OF ACTION. THE PARTIES AGREE THAT THIS LIMITATION SHALL APPLY EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF NON -DIRECT DAMAGES OR IF, UNDER APPLICABLE LAW, NON -DIRECT DAMAGES ARE CONSIDERED TO BE DIRECT DAMAGES. PROVIDER SHALL NOT BE LIABLE FOR ANY FAILURE TO REALIZE SAVINGS OR OTHER BENEFITS FROM THE HARDWARE, SOFTWARE, OR SERVICES PROVIDED UNDER THIS CONTRACT. CLIENT ACKNOWLEDGES THAT PROVIDER HAS SET ITS PRICING AND ENTERED INTO THIS CONTRACT IN RELIANCE UPON THE LIMITATIONS OF LIABILITY AND THE DISCLAIMERS OF WARRANTY AND DAMAGES SET FORTH IN THIS CONTRACT, AND THAT THE THESE LIMITATIONS AND DISCLAIMERS FORM AN ESSENTIAL BASIS OF THE BARGAIN BETWEEN THE PARTIES. EXCEPT FOR SERVICE FEES AND AMOUNTS EXPRESSLY DUE AND PAYABLE TO PROVIDER UNDER THIS CONTRACT, IN NO EVENT SHALL EITHER PARTY TO THIS AGREEMENT BE LIABLE TO THE OTHER PARTY FOR ANY CLAIMS, PENALTIES OR DAMAGES, WHETHER IN CONTRACT, TORT, OR BY WAY OF INDEMNIFICATION, IN AN AMOUNT EXCEEDING FIFTY PERCENT (50%) OF THE FULL PRICE OF THIS CONTRACT. 35.0 NOTICES Any notice required or permitted under this Contract shall be in writing and sent by certified mail, personal delivery, or overnight courier to the following: Client: Honorable Karen McQueen Brazos County Clerk Brazos County Courthouse 300 E. 26th Street, # 120 Bryan, Texas 77803 36.0 RETURN SOFTWARE TO PROVIDER Provider: Kofile Technologies, Inc. 6300 Cedar Springs Road Dallas, Texas 75235 Attention: John Woolf Upon the termination, regardless of cause, or expiration of this Contract, Client shall within ten (10) days of such termination or expiration, return all software furnished herein to Provider. Within fifteen (15) days immediately following such termination or expiration of this Contract, a representative of Provider shall have the right to go onto Client's premises, access all hardware furnished by Provider and remove from such hardware, hard -drives, and software furnished by Provider that has been downloaded onto such hardware. 37.0 MISCELLANEOUS Brazos County, Texas—Kofife Technologies, Inc. Agreement 2017 Page 11 of 22 If any provision of this Contract is held to be illegal, invalid, or unenforceable, that provision shall be severed or reformed to be enforceable and the remaining provisions hereof shall remain in full force and effect. This Contract embodies the entire contract of the parties with respect to the subject matter hereof. This Contract cannot be modified except by written amendment or change order signed by both parties hereto. This Contract shall be construed and enforced in accordance with the laws of the State of Texas, and performable in Brazos County, Texas. The undersigned officer and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Contract on behalf of the parties hereto and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed and are now in full force and effect. For the purpose of this original Contract, time is of the essence. % 4A EXE(AJTED in two (2 originals in Brazos County, Texas on this the /� day of ) 20 t 7. CLIENT: PROVIDER: Brazos County, Texas Koflle Technologies, Inc. Brazos County Courthouse 6300 Cedar Springs Road 300S1E:6'h Street Dallas, Texas 75235 Brya03By: Duers, County Judge Johr(�1'Noolf, CFO Acting on behalf of, and by the authority of The Commissioners Court of Brazos County, Texas ATTEST: C Q. Kare McQueen, Brazos County Clerk Brazos County, Texas - Kofile Technologies, Inc. Agreement 2017 Page 12 of 22 EXHIBIT "A" PRICING I. Full Service Computerized indexing: Real Property Records Price Per Instrument Per Month: $ 2.31 per instrument number. in the year 2016, the Brazos County Clerk averaged paying $7,400.00 per month for Full Service Computerized Indexing for Real Property Records. Monthly prices fluctuate depending on the number of instruments filed in the County Clerk's Office each month. Average Monthly Cost: $7,400.00 per month. 11. Optical Imaging System: Real Property Records and Vital Statistic Records Flat Monthly Cost: $5,978.00 per month. IIi. Internet Distribution Revenue: Kofile will rebate 50% of all revenue generated from the Brazos County data maintained, compiled and distributed by Kofile on behalf of Brazos County Clerk. Monthly rebate will be applied in the form of a deduction to the monthly Kofile invoice. Estimated Monthly Revenue distributed to Brazos County: $2,300 per month. The above (items I and 11) includes the following: 1. Computer hardware, software, hardware upgrades, software upgrades, training, and maintenance. 2. Full Service Indexing of Real Property records filed daily. Daily indexing services include: a. 12- to 24-hour turnaround on Daily Indexing b. Key & Blind Re -Key Verification of all Documents c. Document Code Consolidation 3. Creation of 16 mm microfilm from daily new filed document digital images: This backup security microfilm copy will be stored in Kofile's vault in Dallas, TX. 4. OPTICAL CHARACTER RECOGNITION (OCR) —OCR processing of ALL existing historical Real Property images that currently reside on the ACS 20/20 system. These images will be processed and loaded to the Vanguard Records Management allowing key word searching of all historical records. All existing data conversion and this OCR processing is included in the quoted Vanguard Records Management pricing at no additional cost Brazos County, Texas - KofBe Technologies, inc. Agreement 2017 Page 13 of 22 /I 5. All supplies: Paper, toner cartridges, binders and related consumables. 6. Storage of all Brazos County Clerk's existing records security microfilm in a temperature/humidity controlled vaults for safekeeping and backup. 7. Storage of Grantee/Grantor indices on magnetic tape for security backup and safekeeping. 8. All Brazos County existing data from January 1, 1955 forward will be converted to Kofile's format and loaded into your new system and internet. 9. All available Real Property images will be maintained and distributed on-line at Kofile's designated web site dedicated to Brazos County Clerk's office. III. Total Average Monthly Billing: $12,700.00 Full Service Computerized Indexing of Real Property Records, and Optical Imaging System for Real Property Records and Vital Statistic Records SPECIAL NOTE: Subject to the "Care and Use" provision in the Contract, Provider is responsible for all hardware maintenance, including but not limited to the backing up of the hard -drive on all equipment leased hereunder. In the event that a hardware component is damaged or not working properly, it is Provider's full responsibility to replace the damaged component/equipment for the County in the most efficient and timely manner. in the unlikely event that the hard drive of the server is damaged, Provider has the capability to load down all index information and images onto another server and replace the damaged one in the most efficient and timely manner. Brazos County, Texas - Kofile Technologies, Inc. Agreement 2017 Page 14 of 22 EXHIBIT "B" HARDWARE CHECKLIST Kofile has estimated the size of the Brazos County Clerk's new Land Records System. Based on the current need, Kofile will provide: Two (2) Full Scanning Workstations (one with a large 17" flatbed) Eight (6) Full Cashiering Workstations Twelve (12) Public Workstations (with future possibility of more) Three (3) High Speed Duplex Laser Printers One (1) High Quality Map/Plat Scanner and Printer 361nch One (1) Podium Wide Kiosk Public Station S�YS�Tit HARDWARE SCHEMATICS TY JITEM SPECIFICATIONS _-- ;WORKSTATION PC :22 'Optiplex 7440 AIO 23.8" Desktop PC ii7-6700,16GB RAM, M_2 128GB SATA SSD, DVD_RW, WiFi 8 °Dell Wireless Keyboard & Mouse Combo KM114 PRINTERS -I�Paradigm EIS Supra Wide Format Canon iPF110, Scatmer: Grophiec CSX530 , PC: Acer Veriton Z2660G Scan/Copy/Print System --Plat Scanner/Printer 3 IHP LaserJet Enterprise M605DN Printer Monochrome, Duplex, Letter, Legal, 600 Sheet Capacity- 2 1HP Input - Media Tray/Feeder - 500 Sheets !SCANNERS I 'Fujitsu 1i-7180 Color & Mono Desktop Ouplex - 8.5x14.600 dpi x 600 dpi - S80 ppm (mono or color) - ADF Document Scanner (80 sheets) . <-6,000 scans/drry - U58 3.0 - �} �Fujiisu fi-6710 Color &Mono Desktop Duplex -12x18 - 600 dpi x 600 dpi - <_40 Irpnr (mono or' color) ADF ,Document Scanner ,(200 streets) - <15,000 scans/day USB 2.0, SCSI KIOSK } !P2 Podium Wide Kiosk, Silver http://www.iekloium stands.htm -- - 'Kiosk IE SS KB SS Keyboard - Keybourd with SS truckholl, metal bottom cover, mounting shelf, & kbd arrn - - - -- - -- - - • - ....- - — ,Brn(ket for Kiosk Signage •Top Mounter! Sign Bracket -- '.ACCESSORIES- 8 iTopuz SignatureGem LCD G3 Signature Pad & Card Reoder13 Track MSR (TM-LBl(755SE-HS9-R) 22 ;kPC BACK-UPS ES 750 - UPS - 45OW .750 VAlBattery Backup Brazos County, Texas - Kofile Technologies, Inc. Agreement 2017 Page 15 of 22 .CASH DRAWER 6 iAPG Vosario 1616 (V8320-011616) (Color 'Black] ;SOFTWARE ^ - 8 iMicrosoft Office STD 2016 OIPr 8 ;Adobe Acrobat Stondoid DC 1 Year Subscription `TIFF Print Driver (used for TERs) 1 Blacklce TIFF Writer (1 license) ,RMM ' I6.2Wx16.3Dx4.3H, 320 MultiPRO Interface for 24V printer & terminal, Dual Media Slots, Fixed Till 5 hill/5 coin. Cables seporole. ---- - . - -- - -- .. ... --_.- .__ -.- ' -- - - -- 1 ;Office Open license 88 !MAX FOCUS RMM - (Per Montfi) !Remote Monitoring Management - S1 'Managed Antivirus - Sl Web Protection - Sl Backup & Recovery - S 0.50 Per GB Brazos County, Texas - Kofile Technologies, Inc. Agreement 2017 Page 16 of 22 EXHIBIT "C" BRAZOS COUNTY PROCESSING The following is a step-by-step process for the operation of the Brazos County Clerk's office for Real Property Records with the new equipment. 1. After a document has been filed through cashiering, it is ready to be scanned. The document number and the number of pages are passed through the system to the scanning station. The Client has the option to scan the image immediately or wait until it receives a range of instruments to scan. The programs can run reports on which documents were scanned for the date and let you know if any numbers were skipped. The Client also has the ability to rescon if an image didn't scan properly onto the system. Once the Client saves that image to the system, it is ready to be viewed by the instrument number. 2. When the Client is done scanning for the day, they will transmit the daily images (documents) to Kofile. The images will be transferred to Kofile by DSL, ISDN, or modem line, whichever is available and most feasible, to be indexed. Once Provider receives these images, it will return the index back to Client the next day. Provider will blind verify the indexing, and create a roll of security microfilm to be stored in our temperature/humidity-controlled vault. 3. The index information will attach to the proper images that coincide with that instrument. At that moment, the instrument is ready for search by the public. 4. Provider will transmit the electronic Grantor/Grantee indices to Client, the next day, after Provider receives the scanned images. Electronic Recording System Kofile will implement the Electronic Recording Program into the recording and indexing process. Kofile shall fulfill the following duties and obligations in support of the electronic recording system. a. Kofile will be responsible for providing, supporting, and maintaining the electronic recording system software and the interface to the Vanguard System. 1. b. Kofile will ensure that electronic recording system is secure and that once documents are received, they remain immutable until such time as they are recorded. c. Kofile will work with the Submitting Company and County to resolve issues encountered in the Electronic Recording Process that are within the scope of the system and software used to support the Electronic Recording Program. Brazos County, Texas - Kofile Technologies, Inc. Agreement 2017 Page 17 of 22 d. Kofile will also enable a direct filing procedure and link for local submitters to file direcily into the Brazos County system eliminating e-recording processors such as ACS eRX, Simplifile, ingeo, etc. e. Kofile will maintain an audit trail of documents received, the source received from, dates and times received, receipts received, receipts transmitted, and any errors encountered. The aforementioned duties and obligations will be fulfilled in a timely fashion at Kofile's expense. County shall fulfill the following duties and obligations. a. County shall protect the integrity of the recordation process through ongoing monitoring of. documents received and recorded through the Electronic Recording Program. b. County (and, if applicable, any third -party providers retained by County) will work with Kofile to install, configure. and administer the necessary infrastructure components to facilitate the Electronic Recording Program. c. County (and, if applicable, any third -party providers retained by County) shall . test and maintain the software and hardware required to operate the Electronic Recording program. d. County shall apply the same level of diligence in handling documents submitted electronically as those submitted through the normal paper process. The aforementioned duties and obligations will be fulfilled in a timely fashion at County's expense. Brazos County, Texas - Koffle Technologies, Inc. Agreement 2017 Page 18 of 22 IJ EXHIBIT "D" FULL SERVICE COMPUTERIZED INDEXING OF LAND RECORDS Provider utilizes a virtually error -free procedure for the entering of land records index data involving a combination of 100 percent key verification, machine editing procedures that will catch alphabetic data in numeric field and vice versa as well as machine checks for missing instrument numbers, missing parties to the document, et cetera, intensive operator training on documented reference materials for key entry personnel. The computerized indexing services includes an alphabetic listing of the Grantors, an alphabetic listing of the Grantees, a "Missing Numbers Report" to account for all the Clerk's instrument numbers showing all the documents indexed in each group of documents submitted by Brazos County Clerk. The Grantor/Grantee index output reports have the following specifications: The names fields are 40 characters to minimize the need for operator judgments on abbreviations and to assure a truer alphabetic sort procedure. 2. The type of document field has 20 characters to prove adequate room to spell out most document types and certain combination document types. 3. Case numbers and money amounts are shown on all index entries for abstracts of judgements and tax liens. 4. Money amounts are shown on deeds of trust index entries. 5. Prior document references on assignments and releases are shown on the index report. If both volume and page prior document reference and a money amount are shown on the some document, the volume and page prior document reference will take priority over the money amount with respect to the information printed on the index report. 6. The page format of the data prominently displays the inclusive certification dates for the index series at the top of each page. 7. if requested by the Brazos County Clerk, all properties described on a document are shown on the index, regardless of number. 8. Provider will furnish a quarterly index print out and the necessary sectional post binders of a plastic or poly material comparable in quality and style to those currently in use by the Client. Alphabetic and "current" divider tabs and customized printing or labeling of the binders are also included. 9. Each quarterly index will be merged with the prior quarter(s) index. All quarterly indices will be merged to create a year's index. At the end of each year, that year's index is merged with the previous years' indices. The indices are merged in five (5) year periods, then the two (2) five-year merges are merged into a 10-year merge. Index output will be printed two sided. Brazos County, Texas-Koffle Technofogies, Inc. Agreement 2017 Page 19 of 22 EXHIBIT "E" SERVICE LEVEL AVAILABILITY Support staff are always available to answer questions or solve issues in either hardware or software. They are trained to handle any type of problem and understand the need to use simple, easy to .follow instructions when stepping a customer through a problem. Kofile's goal is to resolve reported issues in the reported business day —whether received via customer phone, email, or Internet. Users can issue support tickets on the Internet via web interface, and track status and resolution on-line, without needing to pick up the phone. 1. Vanguard Records Management Service Availability The Kofile Service Availability commitment is 99.5% per quarter. Service availability is calculated as: ► total minutes in a quarter ► (-J less the planned outage and unplanned outage times {/) divided by total minutes ► (-J minus the planned outage time Planned outages are scheduled outages where Kofile performs system maintenance activities. Kofile will only schedule these outages off hours. For Public Search which is available 247, Kofile will not perform any planned outages before 9:00 P.M. CST on business days (weekends and Federal Holidays are available for planned outages.) Since the County can deploy updates to its configuration instance at a time of its choosing, deployments to the Brazos County configuration instance that are County - requested and done during business hours are considered planned outages. 2. Vanguard Records Management Service Response Time Fifty percent (50%) of all transactions will occur in three seconds or less and not more than 101yo will take six seconds or more. Transaction times are measured as time required for a transaction to process from the web browser. Kofile provides response time reports on demand but no more than once per month. 3. Hardware Support All software maintenance and support is provided by Kofile. The manufacturer provides certain hardware maintenance when a warranty is applicable. Any OEM warranties on hardware are passed onto Brazos County. Kofile shall repair or replace a covered hardware component that has been determined to be defective at its option with new or reconditioned equipment. The customer agrees to assist Kofile in determining corrective action necessary to resolve malfunction. This may require an on - site visit by a Kofile representative or a third -party representative authorized by Kofile. Kofile relies on the hardware manufacturer's warranty service agreement for hardware defects. Should the customer elect to acquire premium services most manufacturers provide upgraded gold support (response is less than four hours) service. Optionally, i3rozos County, Texas - Kofile Technologies. Inc. Agreement 2017 Page 20 of 22 critical components may have on -site replacement and/or redundant components/servers to increase availability at all times. 4. Kofile Service Update Process and County Notifications Kofile periodically updates the Vanguard Records Management service modules to deliver enhancements or defect remedies. The County is notified prior (no less than 60 days) to any update made to the service. All updates are deployed off hours. Updates are made to the Kofile staging environment where the County's configuration instance is tested prior to application of the service update. 5. Customer Service Availability Kofile support staff are available during the County's business hours with a buffer of 30 minutes before and after closing. Off -hour support is available and is initiated by an agreed to County resource who will have direct contact with Kofile support management. Customer Service staff may be reached via telephone, email, chat or via the Kofile internet accessible support ticket system. b. Customer Service Response Time All customer cases must be reported to the Kofile Support organization. Kofile will manage each case in the timelines established in this SLA and will use reasonable efforts to resolve each case. Actual resolution time will vary depending on the nature of the case and the resolution. 7. Case Severity levels A. Severity Level 1 ► The Vanguard Records Management service is unavailable. ► Response time commitment is 30 minutes. ► Escalation of a Severity Level 1 case is one (1) hour from opening of the case. B. Severity level 2 ► The Vanguard Records Management service contains a defect that prevents the County from performing one or more critical business activities and results in significant negative impact to the county and there is no acceptable workaround. ► Response time commitment is 30 minutes. ► Escalation of a Severity Level 2 case is four (4) hours from opening of the case. C. Severity Level 3 ► The Vanguard Records Management service contains a defect that prevents the County from performing one or more important business activities. A workaround exists but is not acceptable as a solution. ► Response time commitment is four (4) hours. ► Escalation of a Severity Level 3 case is based upon customer request. Kofile will provide a timeline for when a fix is included in the product without escalation. Brazos County, Texas - Kofile Technologies. Inc. Agreement 2017 Page 21 of 22 D. Severity Level 4 ► The Vanguard Records Management service contains a defect that is minor or infrequent, and an acceptable or the defect does not impair the County's ability to conduct business. ► Response time commitment is 24 hours. ► Escalation of a Severity Level 4 case 'is based upon customer request. Kofile will provide a timeline for when a fix is included in the product without escalation. Brazos County, Texas - Kofile Technologies, Inc. Agreement 2017 Page 22 of 22 AMENDMENT No. 3 TO CONTRACT FOR FULL SERVICE COMPUTERIZED INDEXING, OPTICAL IMAGING SYSTEMS AND SERVICES FOR VITALS AND REAL PROPERTY RECORDS This Amendment No. 3 (this "Amendment") is an amendment to that certain Contract for Full Service Computerized Indexing, Optical Imaging Systems and Services for Vitals and Real Property Records (the "Contract"), by and between Brazos County, a political subdivision of the State of Texas (hereinafter "Client"), and GovOS, Inc. (hereinafter referred to as "GovOS"), and is made effective as of December 31, 2023 (the "Amendment Effective Date"). References to a "Party" mean Client or GovOS. References to the "Parties" mean Client and GovOS. Capitalized terms utilized but not defined herein shall have the meaning set forth in the Contract. BACKGROUND: WHEREAS, Client and Kofile Technologies, Inc. ("Kottle") entered into the Contract and GovOS is a corporate affiliate to Kofile and the successor -in -interest to the Contract; and WHEREAS, the current term of the system and services provided pursuant to the Contract (collectively, the "System") expires December 31, 2023, and Client and GovOS wish to extend the provision of the System for an additional five (5) years (the "Extension Period"). Now, THEREFORE, in consideration for continued performance, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties mutually agree the Contract is amended as follows: AGREEMENT: 1. ASSIGNMENT. Client agrees to the assignment of the Contract from Kofile to GovOS and GovOS hereby assumes all rights and obligations of Kofile under the Contract. All references to Kofile in the Contract are hereby amended to be GovOS. 2. EXTENSION PERIOD. This Amendment extends the term of the Contract for an additional five (5) years. Therefore, the Contract shall expire on December 31, 2028, subject to the annual appropriation of currently available funds by the Brazos County Commissioners Court. (Remainder of this page intentionally left blank) IV 3. EXTENSION PERIOD FEES. Fees during the Extension Period shall be at the rates indicated in the table(s) below: S stem -Related Fees: Fees Per Annual Fees for Cloud Document' Records Digital Archive Period. Filed into the Repository Workstation System: Licenses 19 license cap): January 1, 2024 - December 31, 2024 $2.43 $58,942.80 January 1, 2025 - December 31, 2025 $2.55 $61,889.94 January 1, 2026 - December 31, 2026 $2.67 $64,984.44 January 1, 2027 - December 31, 2027 2.81 $68,233.66 January 1, 2028 - December 31, 2028 1 $2.95 $71,645.34 Fees for PDF/A Services: Creation of PDF/A: $.03 per image filed into the System following the Amendment Effective Date. Archive Storage: $1,000 flat fee per year for Cloud Storage for PDF/A files, which shall include archival of images filed into the System after December 18, 2017. 4. HARDWAREOWNERSHIP AND RESPONSIBILITY. Promptly following the Amendment Effective Date, GovOS shall "refresh" the hardware provided to Client pursuant to the Contract with the following hardware. SYSTEM HARDWARE QTY ITEM SPECIFICATIONS WORKSTATION PC Dell Optiplex AIO 7 core processor, Windows 11 Pro, 16GB RAM, 19 65W 7410 256GB SSD, 23.8" FHD Non -Touch Monitor Dell Wireless 20 Keyboard & Mouse N/A Combo PRINTERS Canon 1 ImagePROGRAF MFP Printer w/ Z36 Scanner HP LaserJet [Monochrome, Duplex, Letter, Legal, 600 sheet 3 Enterprise M611 do capacity] Printer . SCANNERS Gov05, [tic. Al rights reserved. 2 1 GovOS.com AMENDMENT #1 TO 24-021— COPIER MAINTENANCE FOR BRAZOS COUNTY THIS AMENDMENT TO 24-021 ALSO KNOWN AS Copier Maintenance for Brazos County ("Amendment") is entered into and effective this 21' day of November, 2023 ("Effective Date") through September 30, 2024 ("Expiration Date") by and between Brazos County ("Customer"), and Texas Document Solutions ("Provider") each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract #24-021 ("Agreement") for purposes of Texas Document Solutions to provide copier maintenance for Brazos County; and WHEREAS, the Parties desire to amend the list of maintained machines as set forth in original contract #24-021. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: 1. Increasing the number of machines included on the contract from 21 to 39. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. VIP K h-,4-5 We. Signature NLA►.� PST �-czS NTOrr'Y Tv u ,y& 0 Title:: Lila( /,23 Date Texas Document Solutions Slgnat&Ve Wnze Storm Name Branch Manager Title 11/16/2023 Date GO'Longhorn8tv 04i!16-4101 Aus6n,t.X787M d . Idl a 612-06-4jQ0 fam).5 coilego'glationjX-M45 42161-HarvqyMftchollPl"#IC6,o979�775-5500 -70:X-D CUMENT SOLUTIONS. tL-Ufkin,7X 7590t. w-2003 Aft e-936,691)?2600 '�(Fk).936-00-4b9 AS 0 T, bo S .Y tha. I ..6007W* odwa Ddva 6 254481.750Q ,(Fax) -75+ 06W aco,IX-7-61 2. Y CQSTOMER NO:ORD?RqA-�X' INSTALL DATE 1* -011/2023 BILL TO: NAME Brazos County Purchasing Departffiehf. 'TECH REP,. ES REP., :PL.. Kinze-Storm SHIP TO' (if other than Bill To): !PQRRSP, - - - 200 Squth Texas.Ave #352 ADDRESS' MY Bryan STATE ZIP ..TX •-77803 MY STATE ZIP CONTACT Presley CONTACT PHONE 979m*364-4291 �AX- ADOMOM:COMMEM '.Dtitlsbnbbra 'z'o'sco'untvtx.ggLv '[] :New Customer Exsisting Customer13 -CUSTOMER'STATUS: it PA A6wunElkental SW6mtofitr�Lt Sale/Lease TYPE ACTION REQUEST: SHIP VIA: '[3-0thee P.O. NO. QTY. NO. -DESCRIPTION Month(y:Mainitenance SERIAL NO. METER UNIT PRICE 'TOTAL $9215M Effective October 1, 2023 September 30, 2024 Iftcl . Udes, 1 'r Qb,00611316ck-8 White per In to copies bnth,'l3Iadk & White overages,billed at,.6065 each 'monthly. All 0616r Billed 9t,05 Each. Includes tondts, 0ru'm§,Ju9e]rs, develdpers,. staples, Oaitsp'llabof and traveltime. -**Excludes Rpppr** All CopiesAb be divided 'betwiDen.thefollowing equipment-: .MX-M464N. CSCD #1 ID #317.24. MX-M3644 CSCD#2 1. D #3171,9 X-M 623N ..County. Clerk ID.931995 MX"M14N Constable Precindt:#j -ID #31726 M.X-M623N. Str pt Clerk #1 :District ID #314906 MX-M . 464-N. District Clerk #2 ID # 317-22 MX-M464N Juverille, ID 931720 272nO P14tddt Court. ID #32029 M3540.idn :Associate Judge #1 ID #32-000 .M35401cin County Clerk- ID #3171.4 WIX-M.81 4.N1 jury-&-lovides IQ P1 .822 MX-M36* CauntyJudges Office ID-# 31874 :1 MX-M314N =Purcbasing Department ID #U066 pnf -21 -Page 1:(.0 invatipp qqPage MsUh,TV8758 -i2800 Longhorn Btvd#101 a 00 '((FFab;x)) 'Cogp,-TX7590jM45 Siation 05192418'7564-55100. 4 2151 ,0571924-787"10001 TEXAS DOCUNENT'SOLUTION P2003=i0kWY4100 993642800 Fami93665029 Tylor, YX 75703 v 40121roup Highway.: a 903-509-9000 (Fax)96409005 yow,re -Waco, 7X76712 4;0207Woqdwiy.DrIVa a 2544W?500 (F#xj.2f447 ".55 .CUSTOMER NO. ORDER DATE'. INSTALL REP.. INSTALL DATE, ISALES REP. 1071/2023 Kinze Storm E31LL TO: $HIP TO (if other than Bill To): NAME `;NAME -Brazos'County- Purchasing Department ADDRESS 'ADDRESS -200. South Texas Ave #152 CITY Bryan, STATE ZIP Tx 7780.3 CITY -STATE ZIP CONTACT Presley CONTACT. PHONE 979-361-4291 FAX Q79-361-4293' PHONE FAX ADDITIONALCOMMENTS pnelson0br6zoscotfntvti�.-gt—)—v ❑ NewCusto6er lb(slstinq Customer QTY. PROD. NO. 'l3P.r50C55 CUISTOMER,STATUS: 'TYPE ❑ CGEM/NIPA Account ❑ RentA State Contract ❑ Sale/Lease DESCRIPTION County Attorney ACTION REQUEST: SHIP VIA: F] Trial Dates: P; :NO. El Other- _q SERIAL NO. METER UNIT PRICE TOTAL BP-r50M5'5 Records Management M2640dw Information Technology 'BP-50055 85th. District Court B1240M75 Constable Precinct #2 1 BP-501V155 CCL #2 .13P-501VI31 'Brazos County'Expo *BP-7OM75 Jail.Admin. BP-6OM55 JP Precinct I BP-5.OM55- 361st District BP-701VI75 Sheriffs Office Downstairs 13P-701VI75 Sheriffs, Office, Upstairs BP-6OM55 4P Precinct 2 1313-701VI7.5 Collections PP-50M55* JP Precinct BP_50m55 county Auditors .:BP-50M36 Risk Management BP-501VI55- .472 nd District Court_ :Page 2;(0-ontinpation onPage ,3.) J -Austin, 7X.78750 v280 OtonohomBIW#11011 s 512-0.96-4140 (Fax).5124864101 TEXAS DOCUMENT SOLUTIONS -j;djjq6eG0t1onjXt784t 021tfHirM Mitchell Owy #100 6 979-7is-6500 . (tax) 979-77r�91116 mn, im 759pi to 2003.AWnson Drivo o 936-69912880 (Fax) 936499-019 `T.yIer;TX7k7(a- p Highway e903-$0949 -u 00 -9905 (Fax) 903400 . . Yodlro-Invhargef�m co. TX 7,0712 'Waco. :A61§Trq •6807.Woodwa "Drive y (FOX)264-764-0555. CqSTQMER-NO. ORDER PATE INSTALL DATE PN44 REP; 1.0/1/2023 -Kinze Storm' BILL TO: SHIP TO (if other than Bill To) NAME 'WE Brazos County prity Purchasing Department ADDRESS ADDRESS 200 South f-exas, AV64k CITY STATE -ZIP CITY STATE. 0P. Bryan TX .77803: CONTACT CONTACT Presley PHONE FAX 'PHONE FAX 979=361-4291 '979-3614293 ADOMONAL-COMMENTS bndson0brazoscounWx;kov . CUSTOMER STATUS: TYPE ACTION'REQUEST: SHIP:Vlk' flkew Customer 10 CGEM/NIPA Atcount ❑ Rental. El Trial Dates: - t' 0 §le/Lease ❑ other P.O. NO, .E] El State Contract QTY. PROD. NO. DESCRIPTION SERIAL NO. MX-m564N District Attorney ID 031717 METER UNIT PRICE TOTAL MX4314N Associate: Court # 2'. ID431723 MX-M314N Facilities Services 0 #321-1.0 MX-M314N bonstable Precihct 4 ID #31721_ MX-M564N '85th District Court EXtra Area ID #31725 M3540idn c - ..Lgw. iry ID #32109 .M:K-;31'4N JP Precinct 4, ID #317118 MX-M6051'.. Rental Assistance 113432929 Page 3 SALES „ PATE b , 14 hwm2 Subtotal. —a-, SERVICE GER DATE CUSTOMER CCEPTANCIT' DATE' it JaIJai Sales `Tax NIA TOTAL. $925.00 TEXAS DOCUMENT SOLUTIONS Colloga Station, TX 77845 02 151 Harvoy Mitchell Pkwy #100 0 979.8775;551M (Fax) 979 775-59100 Lufkln, TX 75901. a 2003 Alklnson Drlvo 9 936409-2800 (Fax) 936498-4299 You're !1T charge!s� 'w co rnis7112 a SOOT Wdodwa DrIvo 0 254-001 7500 (Fax) 254-754.05.55 SERVICE /SUPPLY PLATINUM .USER AGREEMENT Terms and :Conditions 1: This Agreement shalt remain in. full force and ;effect; unless cancelled by either party in writing. This Agreement may be -terminated or changed At'any time, by a ftrparty on thirty (301-oays written notice. Customer's obligation�l:o pay all charges,°which have accrued, shall survive any termination of this Agreement, the protated portion of any amount prepaid will be refunded. 2:. Monthly and Quarterly Base costs are payable -in advance based on the'Copy Volume1evel.and specification provided on -the reverse side of this agreenient,-whereas..the excess cost per copy changes are. payable in.the arrears.: 3. Texas Document: Solutions, Inc, shall provide inspections during the contract period at appropriate intervals. Inspections maybe made in conjunction with.regular or emergency service calls. Inspections, as well as all service calls, shall be made .during normal business hours. A. Texas Document.Solut'ions, 'Inc. will provide parts, which have been broken. or worn through normal use and are. necessary'for servicing and maintenance.adjustments. Parts damaged by misuse or carelessness will be charged to'the customer in accordance with the Texas Document Solutions, Inc:. parts list price. Photoreceptive Drums are included,. except for -facsimile systems and cartridge type copiers'and .printers. 5: Alfgervlce calls under. this Agreement will be made during normal business hours at the customer's address as shown on the reverse 'side hereof. Should.the equipment be moved to a location in a.more distant zone, there may be increase in the.annual maintenance charge. Should the equipment be moved out of the Company's authorized serving area, this contract shall be terminated. Relocation of equipment.is not covered by this agreement and will .be billed at the agreed upon rate. :6. This Agreement shall not apply to repairs made necessary by accident, misuse, abuse, neglect, theft, riot, vandalism,. electrical power failure, or surges, acts of God, fire, water, unauthorized supplies, or other repairs made necessary by service personnel other than .those of Texas Document Solutions, Inc. Charges for repairs or replacement due to the foregoing shall be bomeby the Customer. 7. This Agreement does not include applicable taxes. All taxes levied or imposed,. now or hereafter; by any goyemmental authority shall be paid by the'Customer, in accordance with the law. -8; This Agreement.covers only the equipment described and does not include any accessories not listed thereon, nor does it include third party. add -on devices, such as accounting software -and. hardware, coin -op box, .etc. -S. This Agreement does not cover the Customer's network or problems related to or from the connected network. There are no - warranties -or guarantees regarding problems associated -with the operation of the Customer's sofiware.or operating systems. Texas Document Solutions, Inc.,will hot.be held responsible'for any down time at the client's location. 10. This Agreement is hot transferable by the Customer, except with the written consent -of Texas Document Solutions, Inc. 11. This Agreement includes all toner and developer used under normal use, unless. otherwise noted. However, it does not include excess usage attributable to theft, misuse or sky copies. specifications of.Texas:Document.Solutions, Inc. are used. et=applieablefeRewai: ��_ x- 15, Texas Document Solutions, Inc; would setup and configure a total of 5 stations at the.time of the * initial sale'installation. Additional charges will be billed at the standard hourly rate for a minimum of one hour for each additional work station or computer upgrade (hardware, hard drive,. CPU, operating system software change, etc.). Austin, TX:18158, 2800 Longhorn 13144010) • 5124264100 (Fax) 512-8864'101 SOLUTION. 0936.6982800 TEXAS'DOOU ENT ruNn TX- 7590.1TX77845 a21003AtknsonDrlvolP.kwry#100 (Fax).93 9i-4z99 Tyler, TX 75703 .4619. Troup Highway :903.5.092900 (Fa);) 903.509.9905 You're in charge � L1 wa6,TX 767.12. a.6607 Wood�vay D..rtve 0 254 881.7500 (Fax) 254 754•05$5 CLISTOMERNO. ',OROERVD TE INSTALL DATE TECH REP. •SALESREP. 10111.2023 Kin2e Storm BILL • SHIP TO if other than Bil.1 To): NAME NAME Brazos• County Purchasing Department ADDRESS -ADDRESS 200'South Texas Ave.#352 CITY STATE ZIP CITY. STATE ZIP Bryan 'Tx_ 77803 CONTACT CONTACT Presley PHONE FAX 'PHONE .FAX 979-3614291 979-M`1-4293 AODMONAL COMMENTS phelson0brag6scountytx:l;ov CUSTOMER STATUS: 'TYPE ACTION REQUEST: SHIP VIA: ❑ New Cuswft er ❑ CGEM%NVA Account. ❑ Rental ❑ Tnat Dates: Elw.sbng Customer ❑ State -Contract ❑ Sete/Lease ❑ Other: =R.O: NO. QTY. PROD. NO. 1 BP-B0055 DESCRIPTION SERIAL NO. 55.PPM Color Device METER UNIT PRICE TOTAL '$6,652.00 1 BP-DE15 'Tandem Paper Cassette 1, BP-FN11 '50 Sheet Staple Finisher 1 MX=PN1413 Hole Punch Unit 1 BP-FX11 Fax Module fi BP-5.OM55 -55 PPM B&W Device $4,958.00 9, BP-DE15 Tandem Paper Cassette 1 BP-FN11 .50 Sheet Staple Finisher 1 MX-P,N1413 Hole Punch Unit 1 BP-FX11 Fax Module • 1 Kyocera M2640dw .$450.00 1 8P-50055 .55.'PPM Color Device $6,652.00 1 BP-DE15- Tandem Paper Cassette 1; BP-FN11 50 Sheet Staple Finisher 1 MX-PN14B Hole Punch Unit 1 BP-FX11 'Fax Module 1. BP-701U175: 75 PPM B&W Device $8;388.00 1 'MX-FN34 50 Sheet Staple Finisher 1. MX-91326 Paper Pass :Unit I BP-FX11 Fax Module 1 MX-PN1.613 Hole Punch Unit Paige'. 1 (Continuation on Page 2)' AuNnX.78758 q"P"d10!1 JX7704S' Lulkln,TX�MPCI Var, TX 75703 Waco, IX 76712 9 2800 Longhorn Blvd k0l et*W-410 9 2151 Harwiy W16011 Phy #100 0979-1754500 8i0Q3Ai.kIns9njD`rIv*o* @4619*pup�Hl 063-509-9900 . . . ghway. 8.6807-woodwaycOw a 254-4817500 -(Fax)5i2-#G641Q1 .(kx) 979-775-8900 (Fax)W5W990 (Fax) 254-754-0555 TEXASSDOCUMENT- SOLUTION You re in cJ)argeJ. CUSTOMER NO. ORDER DATE INSTALL RATE TECH REP. 10/112023 BILL TO: SHIP TO (if other than Bill ME NAME Brazos -County Purchasing DepartnieInt. SALES . REP. Kinz(§ Storm To): ADDRESS - ADDRESS 200 South Texas Ave *352 MY 13.ryah STATE ZIP TX 77803 CITY STATE ZIP CONTACT Presley CONTACT - PHONE 979-361-4291. FAX* :979-361-4293 PHONE FAX. • ADDITIONAL COMMENTS I New-Cusiomer Exsistin Customer QTY. 'PROD. NO. I BP-50IVI55 PmOsonbbrazbsco untytx.gov -CUSTOMER. STATUS: TYPE ACTION REQUEST: Account 0.1tehtill. 0 Tirl - 4 . I ate b6tk#430A Acco Os State Contract Sale/Wise E].*Other: DESCRIPTION SERIAL NO. 'METER *55 PPM B&W Device, SHIP VIA: P.Ci.;NO. UNIT PRICE TOTAL .$4,958.00 13P -DE15 Tandem Paper Cassette I BP-FNl 1; 50 Sheet Staple. Finisher .1 -M X-PN14B Hole Punch Unit I BP-FX1I Fax Module 1. 130-601VI31 .31 P - PIVI B&W Device $4,11,62.00 1 BP-!DE15 'Tandem Papet Cassette 1 -BP-FNI1 -50 Sheet Staple Finisher 1. -MX-PN14B Hole Punch Unit I B P- 010, *7 5. 16 PPIVI 8&W'Devi.qe -$8,888.00 1. IVIX-FIN34 -.50 Sheet Staple Fihish& I MX-RI326. Paper-Pas4 Unit .1 .8P.FX11 Fax Module. I IVIX-ON1613'"i" Hole Punch Unit 1 -BP-50.M55. Z5 PPIVI B&W Device $4,958.00 I -.'l3P-b'E15: Tandem Paper Cassette- 1 'BP-.F.Nl.l 50 Sheet..Staple Finisher 1. M X** -P I I 4B Hobe Punch Unit 1 -BP-FX11 Fax Module. Pagp 2 .(Continuation on '.P4ge..3) •,28001.caghom Blvd # 'a 512.885-l1DD a 512.899.4101 TEXAS77545011 'f OC"w'. t ENT.. LU 1 OK LuiklnTX 759U1T]C 77845 : a ZDD3 AImnson dihm— ktiry #10D ' 9388. 99 2800 (Fax).93 9,4299 Tylor,TX'76703 !:4B19TroupHighway' 4:903609A9DD (Fax)9D3.509�99D5 1'ni�'te Inchatge: 'walp;.TX 76712' 6807 Woodway Dfldo: a 254411145D0 lFaKj 25a-75a•0555 :CUSTOMERNO. OHOER'DATE INSTALL WE 10%11 023. BILL TO: NAME ... _ :::•-•.='•`.:NAME• Brazos --County Purchasing Department -TECH REP.: • TO (if other than Bill'To): SALES.REP: Kiinze sm ADRRESS ' 200 South Texas. -Ave #3.52. CRY Bryan ZrATE .ZIP Tx. 77803: CrrY STATE ZIP CONTACT• Presley CONTACT PHONE 979-361-429-1 FAX, _ 979-3614293 _ PHONE FAX ADOITIONAL CQWENTS. plielson@brezoscountvt (:kbv (] •New'Customer Exsl6ft Customer QTY. -,PROD.'NO. 1 BP=.50M5.5 CUSTOMER.STATUS; ;CGEM)WPAAccount ❑ Rental State Contract ❑Sale/Lease DESCRIPTION 55 .PPM B&W _Device TYPE ACTION REQUEST; ❑ Trial Dates; El other: SERIAL NO. METER )UNIT :SHIP VIA. p•a..NO. PRICE TOTAL $4,958.00 1 BP-DE15 Tandem' Paper.C.assette T 13P-FR11. 50 Sheet Staple :Finisher _. . 1' MX=PN14& Hole Punch Unit 1 -13P-FX11 Fax Module 1 BP-70M75 75 PPM B&W Device 1 MX-FN34 5G$heet:5taple Finisher MX-R626• :Paper -Pass .Unit 1 BP-FX11 Fax Module 1 MX-PNi6I3 ;Hole :Punch Unit 1: -15P-7-01V176 75:.PPM .B&W Device $8,388.00 1 MX-FtV34 50:Sheet Stable,Finisher 1: MX RB26 Papet'Pass Unit 1 ;BP-FX11 Fax Module 1 MX PN1.6B.. :Hole Punch Unit 1: BP-50M55 5.5 PP11A B&W Device $4,958.00 1 :BP-DE15. Tandem'PaperCassette T 13P-FN11 50 Sheet:Staple Finisher 9 "MX-P.N14B. :Hole Punch Unit 1: BP-FX0_1' Fax'Module :Page 3. (Continuation. on. Page 4) TEXAS 'DOCOMENTSOL.0 TIM AuNfi, 7X 78758 Ic 2800 Longhorn Blvd #101 o*512.8864100 -(Fax) 612486-4101 .College ;tattoo, U 77845: Y.M16 Ii4500 P..Ml.marva off pkwy#iok :970,7.. -77rmop (FQ9**' 4*10,IX 75901 lk 2003 Atkinson Drive • 0499-2800 (Fax) 936-699-4299 Tylor;IX 75703 's 400 Tr6up H!qiifty: 't OD3409-9900 .(Fak)OOM09-9905 Waco, 7X 75712 4 6807 WoOdway Wive @25"81-760D (Fps) 254-154-0'v45 CUSTOMER NO: ORDER DATE L DATE. 1011 /2023 BILL'TO: NAME Brazos' -:County Purchasing Department. TECH REP, SHIP TO (if other than Bill iNAME k*A!;P$ REP, Kinze Storm To): ADDRESS' 2006outh Texas. Ave .#352- CITY Bryan STATE ZIP. 'TX. VMS CITY STATE 21P, CONTACT Presley :CONTACT PHONE 979-36114.291 FAX.PHONE -.979,3614293 FAX ADDTqM COMMENTS' pn0son0brazo5wuntwx.g6V 11 'New Customer sb L_Ln- Q&=� bQ QTY. PROD. NO. 1 BP-;70M75 :CUSTOMER STATUS: 0 C)Gtm/MPA Account Ej Rental State Contract a�lb/ SLea�se DESCRIPTION 75. PPM *B&W Device TYPE -ACTION REQUEST: ElTdirbate& :E1 other: SERIAL NO. METER SHIP VIA: NO.. UNITPRICE TOTAL $8,388.00 1 MX-FN34 50, Sheet Staple Fihishet T MX-RB26, Paper Pass Unit I BP-FX1 1. .Fax Module 1. ::mX-PN*16B -Hole'Punch,Unit 1 BP-50M55 :45 PPM B&W. Device $4 .,958-00 1 BP-wDE15 Tandem Paper Cassette 4 OP-FNI 1 i6her 50 Sheet Staple. Finisher I' =PN1413 Hble 'fthdh Unit I BP-PX1 1 Fax. . Module. 1 BP-;50M55 55 PPM B&W Device. $4,958.00 BP-DE15 Tandem ' Paper Cassette 1 .13PrFN.l 1 50 Sheet Staple Finisher 'I: MX-PNI4B Hole Punch Unit I WrFX1 I Fax: Module 1 -.90-50M36 36 PPM B&W. Device $4,535.00 1 BP-!DE1 5 Tdnd6hi: Paper Cassette T BP-FN 11 -50 Sheet Staple Finisher I mx-iPN14B Hole. Punch. Unit SP-*F-X1I Fax Module r Page 4 (Contibp#tibn- on Page 5.) . -1u-stin'Tw8758 9,28001ah' hoin Blvd #101 512 886-4100 (Fdx)'512480-4101 Colidge Shol9njX77845 *215111brvoymitellailftwy#100 .9794M45001it9-7it-im TEMS DO.C.-UMANT MUMS �Wlkln,*TX 15001 !1,2003. AiWason DrIvo 0 935499-2800 (Fax) �30499-4299 1yer, 7x 76703. @ 4019'.Tmup.Hlghway 0 903,509-060 (Fa*) 9034W.99115 YOU.'reb, charg0ski -WecoTX-76712 0 6807 Woodwoy OrlVe 9 254-001-7500, (Fax).Rp-?5+0555 CUSTOMEKNO. ORDER DATE INSTALL DATE TECH REP.. BILL TO: SHIP TO (if other than Bill NAME NAME Brazos County Purchasing Department.' SALES REP. Wrize Storm To): ADDRESS 200.8buth Texas Ave 4352 -ADDRESS CnY Bryan STATE ZP TX_ 77803' CITY -STATE ZIP PPNTAreT Presley CONTACT PHONE 979-3611-4291 FAX 970-361-4293 PHONE FAX ADOM NALZ WAENTS pnelson0brai6scountymIggy it6mar; El NgWSliMngCustdmer _0'&Sl ": QTY. PROD. NO. . 1BPr5OM55 CUSTOMER -STATUS: SEl Rental' ❑ CGEM/!QPA AcWufit. Kpntal' F Sale/Lease 'El state.coniract. -1 DESCRIPTION 56 PPM B&W Devibe ?UPE ACTION REQUEST: LJT�N ' Dates.p..o.* ❑ Other: SERIAL No. METER ;SHIP VIA: NO. UNIT PRICE TOTAL $4,958.00 .1 :.BP"DE1'5 Tandem Paper Cassette i BP7FN11 50 Sheet Staple- Fin.i$her I- MX=PN1413 ..Hole Punch Unit BP-FX.l I f ax*Module Texas 'guYboa rd Major Account Purchase Discount .410,000-06 SqLESMANAGER PATE Subtotal $104,055.00 SERVICE wrlk\ i DATE -Sales Tax CQSTOMER&I EPTANW MATEJa la TOTAL $94-1:055.00 A4st[n,.Tx �0758 .91PGO'LanjharnB1Vd01W' .@'M1-.BU-,4ift -TEXAS POCUM.ENT..SQ�UTJQNS_ dolioge. 6-to-Onit X__J*5 4Q151* HSNbY MitchaIMMY MOD P 979475-.600- fai)979-7764900. LORIft, TX 75901 -4.2003.Aftsdo. Drlv.o *936-09-2800' fax) 9364994299 WoOr;, X756773 0601MWHp19hbiprivyoa 8 9*7 500 900 'JOW)4634'09-096 ai -254-75+9545 .stk V1pNE i SUPPLYY PLATINUM bPEkAdREEMENT torths.i6d'Cotidiffolls 1-. This Agredffi#011 till Mfiiai .( 'fdllf e and -ift 1100YOth 'Oarty-i6Wdt1n9.T.hisAgfe mdAtma or: MOn e0s cancelled or. 4 clan` ed at either...pett�. on thjit.'-�(40) dayswritten6!Iay'eJlI'ch d, e....0 pfgps..W h ave cdu6,- y. !p;.�qrepm Oe rorp y amount prepaid .1 shall q1urvi�eOh,ytermination,0 gte# p n n _h .00t :1 04(pri Of 9 ",t Z Moriffilyand Quartbrly-tase costs-are.payabli in -,advance based -on -the Copy Volume Leveland specification- provided on- the -reverse iside of this-ogreeriient,.whereaslhe-excess costper copy ch noesarepayabi in the arrear s. 3. 16xasDocumariftoltWons, inc: 6gil . pr9v I Id - e inspections dutingthie contract period -at appropriate intervals.. Inspections may ka•made 'In conjunction with teodlar or emergency service calls. Well as all service calls, shall be made during -normal business. hours. 4.. Texas Documenttolutions, fncwiliproVide parts, whicih fiav6,fieen broken orwomAhrouWnormal use:and-9r.e rfddessatV for servicing ,-and maintenance e-adjustments..,*PiBrts-dama!ged by. misuse or carelessness will be -,charged to the customer in accordance with the: 'Texas Document Solutions, . Inc. parts 'list -.price. Photoreceptive Drums are included, except for f6csirfifle systems and .cartridge type ,001eysond printers: S., All service cells underth'is Agreement -will be made dudn.g normafbusiness hours -at the:customer's address,as shown.on the reverse .Id .4 a, ere6f., Should the equipment -be rn 1 _h moved toA location in *more distant. zone, there maybe the annual maintenance ,charge. Shou104be equipment pmOttr*eo ou(of theZompg0.40ftfted6 N ng area, this qqotiadshall-be termina ted: d.Relocation of equipment :1S.ndt cqveteaty t tbt WfO 011 be*b 1. .Is..4greqmen i I ad at U006 rate. k is t -shall not apply to -rep necessary:by T . pirs."mado -neces9a accident mj4psia #buse, neglect, •theft.. -vandalism, .electrical power fai-h Agreement lure- or - God, fit0i p'Mode necessary by service personnel 61her-than surgosiam'of WAjef,.u'naUthoflz6d sdpplie�,,or other repair of Texas Jboc*u*m'eritSolutions., Inc. C . he I rges . for repairs or rpplacemeni .6e to :the foregoing :shall be -bome'. Py.tlie Customer. beo, fio.v� -6t hereafter,, by apy g rwrietit6l authority shall tie :paid icible"Wes. ffiJOX6' ley-q..'d or-impo afte h aw :p .. the CUgtomer,. in accordance With *the low. 'S. 'Thls'-A§rde ent covers ofilytd-046i describednt ... ...pme party. add -gin ddvicas.: such 's' th As sg. This -Agre ement does not cover -the- tu6iome?'S.,nefwofk. or problems related'to..or. from the connected neiwork.'There aremowarranfies or,guaranteas regarding prdblems.associated with -the -operation oMhe-Customer's-software or -operating -systems. Texas Document .Solutions', Inc.A .. 11 -not beheld r.esponsibl6..for-any,down.-time - it-lheccllenrs. location. °This AgreeMent Is not. tiahsWablo by1he-C66tombr.,,-exJq0#W#.) t4wWritten.do bdht bf Tek6s'OocUmeht-Sd1Ut16hs, Inc. 11:; Vfils.Ag reemeni includes all. toner and developer -,used under normal use, unless otherwise noted.* However, it does not include -,excess usage -attributable to theft, misuse or sky copies. 13. t% A .QpurnUm'.OorfqritanOL�ofthe 6lUI ment;covered.'by 5ilh! A4" t-ban be L-Weeted only-If-supplibs Provided by; or meeting th speciftcations-off Solutions;: 1na...-are. used. .,Oxqs Document 15? 'Timps.Dociinient'SolL Inc.d setup And. c0ftgUre*100!"of 5 0 lond afthe:timeof the: Aiti9l.sale instaII4#o.n.Add1tftdnai. J Mpps. no, Wou. !at' pute -mp-g( .charges will be.billed atth64tanoard'hpLirly rate fora minimum of one dour for ei.1ch q0ti.itipp-11. work stoggn -9�r.ppfp r. . qde (hardware, & 1. CPU,,() Oar. warejJ _ nvq, -.15 tc Bid Tabulation # 24-077R Previously Known as #23-023 December 1, 2023 - November 30, 2024 Cleveland Asphalts Products Inc Item # Description QuantitV Price per Gallaon Extended Price 1 RC250 Rapid Curing Cutback 12,000 $4.75 $57,000.00 Asphalt* Gallons 2 Free Time: 2 Free Hours 3 Specific charges per hour for $80.00/hr demurra a 4 Minimum delivery 5,000 Gallons 5 Loacation of Plant 100 Asphalt Lane, Shepherd, TX 77371 Coptact Person/Phone # for 6 LeeAnn Ails, Orders 800-334-0177 Plant 7 Directions to Plant No Bid Number of owned Trucks to be 8 used for contract 4 Size of trucks to be used for 9 Semi -truck and trailer contract Any agreements in place to 10 perform work? No Bid Notes and Exceptions Recommend Award: Cleveland Asphalts Products Inc 1st Renewal of 3 Appr Cn=lding s a l day of � W F-01 WL, 2023 by the position of 6'0 L1 N-V'-j Ju C)& s of y* Brazos County �-� Purchasing Department Ty. OF �R 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 3614290 FAX (979) 361-4293 October 17, 2023 Cleveland Asphalt Products Inc 100 Asphalt Lane Shepherd, Texas 77371 Re: Renewal of Contract # 24-077R for Cutback Asphalt. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Cutback Asphalt 24-077R, previously known as 23-023. All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from December 1, 2023, to November 30, 2024. To accept. the renewal option, please fill out the information and sign below. Return the signed documents by email to cnava@brazoscountytx.gov or fax to (979) 361-4293. Please then submit an updated Certificate of Insurance by email or mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at'(979) 361-4492. Contact Name: Clayton Moore Title: Sales Rep E-Mail: clayton.moore@clevelandasphaltproducts.com Telephone: 800-334-0177 CLEVELAND ASPHALT PRODUCTS INC. Authorized Signature CO TY Duane Peters, County Judge 10/18/2023 Date Date t I I a l aOQ3 REQUEST FOR BID BID NO.23-023 Cutback Asphalt SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, August 23, 2022, 2:OOpm CST TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: Cleveland Asphalt Products, INC. By (Print): Clayton Moore Title: Sales Rep. Physical Address: 100 Asphalt Lane, Shepherd, Texas 77371 Mailing Address: PO Box 1449 Shepherd, Texas 77371 Telephone: 800-334-0177 Fax: 936-628-6602 E-Mail: clayton.moore «elevelandasphaltproducts.com Page 2 of 16 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, August 23, 2022 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID 1. Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a one (1) year period beginning December 1, 2022 through November 30, 2023 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. COMMISSIONERS COURT — The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. C. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Page 3 of 16 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at hnps://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price C. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Page 4 of 16 15, This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. if delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure nroner recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or anv other means of rapid disnatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Resnondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accented. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Page 5of16 Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https:Hethics.state.tx.us/whatsnew/elf info form 1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (httr)s:Hbrazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the Page 6 of 16 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. Page 7 of 16 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. Page 8of16 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. SPECIAL PROVISIONS Brazos County reserves the right to request additional samples of products listed in the bid at any time. If a sample request is made after bids and original samples are received, additional samples requested shall be received within five (5) working days of the request. 2. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. Monday through Thursday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded, hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 3. Contractor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 4. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 5. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. 6. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). 7. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. D. INSURANCE REQUIREMENTS The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. Page 9 of 16 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits. for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. E. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: Waller County Contact: Yancy Scott, County Engineer Phone: 979-826-7670 Page 10 of 16 Email: y scott @,wallercounty.us us Company/Entity: Milam County Contact: Jeff Muegge Commissioner PCT# 4 Phone: 512-898-2115 Emai 1: Company/Entity: Fayette County Contact: Luke Sternadel. County Commissioner PCT#2 Phone: 936-249-3166' Email: F. SPECIFICATIONS & QUOTE General Information — Brazos County is seeking qualified companies to provide: Cutback Asphalt in accordance with Item 300 of the Texas Department of Transportation, Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges 2014. Quantities shown are estimated quantities. The actual quantity purchased may be more or less. The County is not obligated to purchase any minimum amount and the County may purchase any reasonable amount greater than the estimate for the same unit price. Items will be ordered on an "As Needed" basis. Brazos County reserves the right to award the bid in whole or to one contractor or to award a contract on each separate item or combination of items as may be most advantageous to the County. A primary, secondary, tertiary, and/or subsequent award may be made for this bid by the County. It is expressly understood and agreed that in case Brazos County should need any item(s) not available within a specified time frame needed from the Successful Bidder(s) during the term of this contract, contractor must provide written verification that the specified Page 11 of 16 timeframe cannot be met. Brazos County then reserves the right to purchase the item(s) from vendors other than the Successful Bidder(s) and shall not be in violation of any terms or conditions of said contract. 2. Control of Materials a. Source Control. Use only materials that meet Contract requirements. Cutback Asphalts must meet requirements of table as shown in TxDOT Item 300 for the specified type and grade. b. Material Quality. Correct or remove materials that fail to meet the contract requirements. Vendor is responsible for cost incurred if additional sampling and testing is required by a change of source or failure of initial test(s). Materials not meeting Contract requirements will be rejected, unless the Engineer approves corrective actions. Upon rejection, Contractor shall immediately remove and replace rejected materials. If the Contractor does not comply with this Article, the County may remove and replace defective material and the cost of testing, removal, and replacement will be deducted from invoice. c. Manufacturer Warranties. Transfer to the County warranties and guarantees required by the Contract or received as part of normal trade practice. d. Plant Inspection and Testing. The County may but is not obligated to, inspect materials at the acquisition or manufacturing source. Material samples will be obtained and tested for compliance with quality requirements. The supplier will accommodate the county or their representative with inspection or collection of samples. 3. Contractor will be required to maintain proper permits to operate on Brazos County roads and/or property. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid. The sheet shall be labeled as such. 4. Due to fluctuations in crude oil costs over the past year, the awarded Contractor will be allowed to submit a request for an escalation in price only if substantiated by written documentation from the vendor's supplier stating an increase in price. ITEM 300 - ASPHALT, OIL AND EMULSION PRODUCTS PRICE PER ITEM QUANTITY DESCRIPTION GALLON TOTAL l . 12,000 Gallons RC250 Rapid Curing Cutback Asphalt $ 4.75 $ 57,000.00 2. Free Time: 2 Free Hours 3. Specific charges per hour for demurrage after free time: $ 80.00 /HR 4. Minimum Delivery (indicate Freight Charge for below Minimum Delivery): 5000 gallons 5. Specific location of Contractor's Plant: 100 Asphalt Lane, Shepherd, Texas 77371 Page 12 of 16 6. Contact person and phone number at plant: LeeAnn Ails, Orders 800-334-0177 Clayton Moore, Sales 800-334-0177 7. Direction to plant (attach if necessary, please be specific): 8. Number of trucks the company owns located at the facility that will be servicing Brazos County: 9. The size of trucks the company owns located at the facility that will be servicing Brazos County: Semi -truck and trailer 10. Below or on a separate page, please describe any agreements that the vendor has in place to ensure ability to perform this work. Page 13 of 16 G. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Craig C. Moore Title (Owner, Officer, Director, Manager, Etc.) Owner Scott M. Moore Owner Page 14 of 16 H. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing —Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS. hops:/A%, ww.sam.gov). which is inclusive of (lie United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov.The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: 1. "Boycott Israel" means refusing to deal with. tenninating business activities witlt, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. Company Name: Cleveland Asphalt Products, INC. CIu crj( ��rf Authorized Company Representative; e —'_/ � Address: PO Box 1449 Shepherd, Texas 77371 k Date: 8.16 2022 Contract #: 23-027 Page 15 of 16 I. The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. ❑ References (Section E) ❑ V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section G) ❑ Legislative Certifications (Section H) ❑ All Addendums (if applicable) ❑ Certification of Bid (Section J) J. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By:-��� Typed Name: Clayton Moore Title: Sales Company Name: Cleveland Asphalt Products INC. Phone: 800-334-0177 Mailing Address: Po Box 1449, Sliepherd, Texas 77371 Email Address: clayton.moore r@i clevelandasphaltproducts.com Vendor Tax Identification Number: 76-02444-02 END OF BID REQUEST NO.23-023 Cutback Asphalt Page 16 of 16 By signing below, Brazos County agrees that this bid, 23-023 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and conditions contained herein. Brazos County Commissioner's Court: 19c, AN E pE d t-?-S -i CGi.,zN-r -I T i-LaCo'e Date: Attest: Ca, aoaa Brazos County Clerk: , A �-Ep ► A G (AL(- Eto :' S Dear Honorable. Karen McQueen. This.proposal 13 ropotal addresses rQzOs -County C16ik's historical recqr0s. and it presented by Koflle Techftblo'djet, Inc. (Kofile). Quoted.services include conservOtion", treatments, rehousing, and1m ryg. A_fct'leaf bindihg'ifflo'.4.0 fdhiv I Redbrder Bir-fdors. Note �Ndl rehousing encapsulation and loose -Leaf 3ht. . housing inclydes enCaPs `0 ose- . . day54rornthei. date of thit bsteSSML thqt,oril . ces fof. the inventory . oi�y. herein are� good for .9 d to complef�a. $Laz0s�CqUnty Clerk's 0 Kofile'Techholoalifi . C od6ml2ation glet Inc.ItIc. (Kofile) isuhitluely e .goals.by takirig an.ihnoVaflve approach 4o this project- to- ensure a successful ouficbrno. Kofile's basits. 'ons,,and pr6f&sslonalbin alysl�. Each'Pr6j6ct it 'Is'decdcle� " experience, .. or success of. &ieftte�,.s6lutl -unique and . d6seNes special pttei)tioh. Our toomprovides realistic s.oluflons,.professlpnal ahOlYtis, and I innovative 'drchl.val-products toe(4Uip s-siOwards:wfih the infor m dtion and. resownces, needed to -preserve collections kofile petforms all services -in acd.orddnce with the Code of Ethics. & Guidelines for Practice -of the American Institute for Conservation (AIC..).. Preservation minimizes the 6hernical and ohyt.kal d6foriordtl6ft, Of tho',page�whichprolongs the existence .and useful iffe.of the o6ginat form.dt,-Pt.eteNc(tion can include removal of the original from public access, -creating a security copy. treatment, stabilization, preventative care; digitization.- or any maintenance or:repa ir-of the existing resource. e. . AREAS OF *CONCERN Sound preservation ensures accessibility to these irrippla.ceabie and permanent documentsforever. Acidic Paper increasingly rn Past papermaking utilized. bleach to obtdin.,khito sheets. At a..ro$ulf, thls, paper becomes* in acidic as-evidenced.:byebrittlement �I - hd yell-9wIs I k brown discoloring. . ng. Paper also embrittles when relotive,humidity drops or fluct6dtes. Acid1b Ink monitored1emperature-drid relative hUmidlt (RH) Acidic inks can "eat" or "burn" through a,theoi.. UP Y accelerate this process. I'nkt can dito fade with exposure tCi'UV light. Historically, iron .gall inks were the standard.'These inkscontaingulfuric.ddid - time: With proper treatments, chemical which fades with .. 0 breakdowns (such as- acid hydrolysis)- are remedied.. -Mec habitdi D-ciffidge Pe &- Ab.user) or signs of grime. and the.natural oils of hdnd�. .Everyday use.gr6atty affoj#s coiled.t.. t! Shoets be Exposed sheets :are susceptible to damage and loss. Dirt .and otherpollutantsconserve as ignitioh sources and weaken eXp pspo paper.. Exposed fragments become abused even with careful use. Binding Mqrgin The binding Margins OT . many volumes are compromised due: to guillotining. to :order to rebind and protect 11.0to sheets, encapsulation is the. -only solution. lf.a volume were r6bpuhd as is, withbUt: - -encapsulation, vital irifqrrnationwould be lost inthe.bincling margin... AIWOW-dlpetti6nvendors if fheyretpmrriend power cutters (guillotining) to dismantle sewn books. K-0file'rIpydr attempts -'airky. *procedure. That could result in a lotsof text orwedken-.thein1QgritY-df the October 30, 262S - - 'Brazos County chifk :@-Kofile, Inc...kil.rights reserved.. 1 2 .6f HisioHddIR6dords setvdfibrf & IM69p g pdoe_f.. A- s.NOeV5 binclip.9 qiqrdin, should never be. compromise BrokemBoOk block fotbciioh -of the book -once ai;Yinding falls, damage escalates, Sheets are freelo dr ft;'fr*6m' the p block; With-pxpqsvre, fragments become -.abused -and susceptible: to loss. 'Failing lndibx. Stacks Index 'Books sustain fhe.mosf use. Thu*s,..-'they -soffer shoo deterioration, -Paper strer)gih'is-coMplefely.-depletLzd fr6m.con.inums-u.s... Ev.6fttWqIJy-,-tdI3'and theOt fra'Omnils..are- lost....immediate: attention is required. .Tope-A.14oh-Archival Adhpilye-s ro.ssUrb sensitive to es —such as scotch, masking; The. Library of Con`gires's-warns bout the. culprits: of "15 a V I.invisible;'--quick-;reledse,.(t6liephani§, and 6VOO sb:-0260 'Orch'iy-61' topes"— all ore unstable. These 'h_colors . V lose, Their tapes. and adhesives; "Will.stdin the oper and d m inks c P may dousia ink plors to 'bleed.' Man adhesive.propefties and fall a . ff with a . 0e,'leavin.0 behind a residue that is unsightly, dampiging to the item and difficult to remove.:' Adhesive 9tainslead to issues ssues durlingimaging. Awarding e low=bid imaging and mitrofilm.PrO}Pct.may rosult.in illegible imagesi.jo enhance image quality, conservation is essential. Ac'ontervdtor can -remove'wafipr7based, synthetic, and.pregsure sensitive adhesives. Pdge egtendeirs-dr6 ori irldpproprif4te"quick fik'llo-o prevailing -problem.'To.-save- this collection, the- underlying issues--cciusiOg the deterioration of the sheets' m"ardins.need correcting. The -acid content of the she . �4-extendler . 5 . Only adds to -the chemical breakdown of the paper's 41bers. Lamination Removal- Kofile conservators -address -the "Laminate'! process. to the -fullest extent possible. Conservatorsreversethe Ofcidess and fem6Ve'thO-laminate using a proprietary.solvent solution, The possibilityof-.removing sfing at our co lob-. In a small percentage of.;oases, the "Larr�ipoioll deipendg.on cafel'01je conservation ses, the odhei&6 is resistant- to the solvent solution and.connot be removed safely. Conservators Will not q . %E�Mpf'rernbV& if the.-removol process will damage either thedocument's..,paper or ink. If conservat ors move the laminate safely,. Kofile will contact, Brazos-'Coun ty Clerk directly to distW9,61terbOtives. Materials The of . f, . gosses of deteriorating metalscontribute to -the chemic.al'breakdown of paper. Major.culprits include -the metal .content -of book spines, the surrounding ,physical environment, :and non -archival fasteners (sUch. as binder clips, paperclips, and staples). These-�off gasses eventually;destroy the fabric of the VolUh te. -Ahother.*sVmpj9-m Of is. foxing, ..or ifexlike (reddish and browh color) stdihs.-or'-b lbtdhes oh TEMPERATURE & HUMIDITY.MQNITOR(NG. y, humidity. and While temperature. and limited :alf cirduldtloh are crucial'to, iv document's longevit y, .w.c!t,eir'cire;'the most ,c(6s.tri4ctivia.t.htedts; RelatNe,HuMidity (R.H) refdrs.tb th,eanmourft of Wdieryuppr prOsL. t.in the di.r�. MainiciniIg a set -poiht Odtob& 30,2023 J$rpzos Covnty)>Pik 0 Kpfliq, Inc. -All.righ1s. jeWfVqd. 1 ._p�dsjjr.vbtj(5jn &AW600b of'HiPoricbl Rbcdrds ,of-40-45%..'RH K-dofimal,.'buf costly. The j-00-KIMU'M acceptable. total RH Ten-1peratures above variation-5.%p'6h.eith6r.§de:.o. f this, set pqio!. Ro 7$P Rand RH 111gher ,.,o(.-OP0ratind range, is shoQld never exceed 555 or drop IpploW 30%. than .60., vrog6 mold and. orher Even -slight changes in to , �n tat. Of pordiure c*bh d60,IA& the I aging paper- An realify,temper.aI6re- and RH ale -not consistent in' a local within 48-72. hours. courthouse (especially,' on Weekends). Red--Ulks X fter exposure t'o water., pages ddhereAb 6,.he d'hbthet when in q compressed �m�ear first, -environment. Separation without. -loss of text and wat.&:solvble inks (such as Tiler, bhue signaturesfis-vital.. .IheseLrecords:dre.-extremely'frdgilEi.- " Inks -and th'the introduction of The mitigation of mold orm icro-organlcs (whi6h.-can, msUltwl water or . humidity --fluctuations)., should only :be -attempted by aIrbined. professional.. block Mks. necessary Water-damage-canalso lead to otherIssues such as. binding failure. The in Irdairbehit are time consuming -anti require a highly skilled Visit the hEi Image Permanence Institute.01PI) at-WWW.dpcaic.oLg io-explore:the correlation -cif temperature .and. RH . o . on natural aging, mechanical damage, mold risk, and metal corrosion '(as exampled obove) , The image above is propqrty:bf - IPL. TREATMENT SPECIFICATIONS K-ofile reguldry I � addresses historical and .permanent documents;. including manuscripts, typescripts,. h6gdiive*PhQtostats,:f(i-fqlds, blOep(jhts,-re-credtions-platsi and maps. No -treatment, repair, or ! maintenance it used 'f hat is not 100% reversible. Dismantle Original. binding -materlafs,,such as threads and adhesive residues; .'are. carefully removed'.. Old :rhahuSCdPtS often have protein -based binding adhesiv.es-such!as fish, bone, or rabbit skin glues. The materials that -are otherwfte difficult .qp piic0tjOq of steam With � 4.peci6lized eqUipment. can soften the e . .. T -if trimming is. necessary, to.roh)ov� , Quillcitiind-cutters s are.never " ' c ssary, it is accomplished With hdhdheld gdi$�.ors_ or t00dldlized �sheors, detig.hed for trimminq frogile. sheets:corefully and -accurately; 'One d6dUm6.nt is qUi ai:a time tO.-6ristire no textjs lost". 'SQrfacL- tleonfngf :Surface cleaning I eaning sheets removes. materials and deposiis including dust, soot, airborne patt!CVIQte, .9 active micro -organic growth, insect detritus, Or sediment from water dam -old/miidew residue, biological or Minet.di contaminants. Tools tnclud'e a microspatulm.soft dusting brush, latex sponge, powdered d -vinyl pro e soft IjjqqI<prpter- � s G.-or . 9 'hernovol of Fasteners .1 Kofile removes'fasteners, page -matkers,;and any metal mechanlsms�. Fastenets, sudh.ds binder clips,. -staples,, paper clips,. string ties, rubber -bands., brads; strdight pins; !etc--;, cause damdge in short peridds. and This includes physical damage (decreased paper strength duelo punctures or distortion) chemical damage (rust). Removal of Tape; Adhesives, Vamish, -or Old Repairs .. Varnish. Jqpq, and adhesive residue�are reduced -as much aspossible without further degrading the . . . . . I . ............. October 3*2023' ' ' _'' Brazos Counfy Clerk 0 Kofae, inc, All rights reserved. '14 010 _qging of Hlst6d66I.Recards ary rim to plit:btjon s only ic ex ..........�..._---..-�-. . ' ' ' . . . . ^ Op 'to! - �' - correctly tiilid §afely. ROYIOW �e!D*s- that cannot be- removed safety Will -rehidin.. Chambe�ts used to, corre.d.4 the 'Most fradile.docu merts; folds and with which otW-ptlypie labs are MOnding. t9M Paper is, an art form -and requires a varloty,of.moterials dekpenOing dh the '..Or't d.6 oir, ):and the -degree of 6mbriftficirrient * or ralty A,pecialized paper aril `paste is commonly used :and all mending materials are acid free and reversible. Mending strips are cut so the edge of the paper visually integrates with the page without clashing desthetiddlly or historically. Fragmented edges, folds, tears, cracks, voids, and*losses are_all mended in this fashion. The mending paper used is.strong and'.is.transparent- after applicafion and -while visible to ;tlie 'trained eye,�it.does not distract from the document: A low=temperature,:acrylic adhesive4hat b.onds'io the paper may also be used for reinforcement of damaged sheets. Kofile.also constructs. -Its own. version with acid -free iissue paper and liquid acrylic adhesive. An 1.848 Probate Record be'fore.and after treatrrient.'The image to the-right:shows the page diter.deacidification, tape removal, and mending with archival fissue. Deaci6fification_ Deacidificafion is --only. performed after careful pH and compatibility testing,. Kofile'is equipped with multiple custoirt-built spray exhaust booths. All are' routed_through a .HVAC system for optimum. performance. A cor 'mier..cially-prepared buffer solution is applied to both sides of the sheet with compressed air sprayer equipment (see right picture). The 'solution is non-flammable and non- toAc. The active ingredient, magnesium oxide, neutralizes acid. -and provides an alkdlihe•reserve. This chemical is inert, safe, dnd does not- -degrade- the sheet. 'Once the buffer is applied, the paper's pH alters. -Slowly. After dew .acidification; random testing ensures an 8 pH with .a deviation of no more than 2-4%. Encapsulation In -archival encapsulgtion,"the docurn t floats freely and is not taped or glued to the *pocket. Kofile uses- SKC $W25. polyeste.r'(Polyethylene Terephtholate - PET) :which.is the most inert,.rigid, October 30, 2023 Brozos County Cleric •p Kofile. Inc. All rights reserved. 1 6 'PreservaAbn & :I. aSing :of. Histo(ical Record§ - T -------- -- ✓ dimentioriolly §WbW (di Mistbb) and. strongest plostilt-:fi(M_.-b .erwise known -.at Mylar@ Type.-P. or MelinexO.- .51-6-1. -if is CrY.StOl clear, srblcOth.. Ddorless, and it resistant to distorting or melting 'in i:ote of lire: Each.sheet It ericapAqIdted in a 2 mill patented polyester pocket: Lay Flat Archival PolyesterPockolTM , US P-cfent 10;948,220 B'1, Z/171201 1. This pocket it welded closed:oh1hree Sides; and-alkeerrY@ ia �SMO.-OV - souni.borcd polyester, statically teals. out .atmospheric pollutants -while allowing Owing* off -gassing on the fourth side. Thisprovides easy acc,.e§s:tblh6 brigino.fdocument-without cutting thO pocket (some companies weld dII*fd.ur-,§1det). This construction -allows for a flat book block and feinforces.1ha.b[nding edge for qdd.0d.strengih and years of service. Available in custom sizes, the'Pocket dimensions will match the ".066.k.block' .dime-nsiorYs with -:a IV or 1 %" bindlng'n)Orgl.rf. ARCHIVAL RECORDER BINDERS 5 pockets are punchOd (on the binding edge). Vo . lutnes tire hand -cased at 2 0-pd.ges.-oj less and, Books with large -:capacities maybe split toount for the weight of... the Mylgir. Kofile `punches Y OcC. potkets-10 . g; . ny., hole . specifications and can r-epcit/reploce-index -tabs. Kofile t.noti.eettlopnyholespecificationsVot3otes binder components of 1/4" ihicremenicif capacities on a per-book:batis. Kofile punches.sh and repair/replace-index tabs as necessary. Kofile can Each binder features durable sizes, shop _P . ... .. . . - manufacture qVsto,m., binder es,-spin6t 61ors,ondfett6ring. cover`boarA spine to support -the -pages' weight: All majet.iols.,. jrjcIUdihg jhp cover boards and --adhesives, are acid free-. .Stamping. Tiflo stamping can,fbllow. the some format style of the originals. -A . stamping -sheet is sent for -approval. If any titlihgt dates, or 6th6'r information from .an original volume is noted in error, Bratds .County, Cerk is notified. Any chainget. are approved by Brazds.county Clerk. Toolingis performed with'?3-kcfrat4.goIdJoil. pitosfer$oe Binder:rm IDS-B) The -.DSI3.provides unparalleled proted-tion.911d storage. Dov,,61op6d:.ofter'Hurdcc3rte.'Kdtiihd to - 7 "devastation,,.... . Parish . h. (j .11, . plc(fest the of,the Orleans aris archives; it.. protects sheets from water, rire,:dnd physical d . imiption. The primary -problem jrt:2005'W.Ot re-lailv" f no' p owet 10076, e 'humidity. With weeks. o mold )M3trampant: A hard lesson; !he DSB addresses what went wrong in that disaster. October X 204, Brazos County tlerk. 0 Kofile, Iridi A,li rights r6seived.. 1 7 Freservafloh Hisidftbl R6cords The DSB eriables -the. encapsulated sheets, to h..ang from the binder's 'posts —much like a hdjbging-vertidP1 plat calbnet..Tdis feafure alksws collections.to. return in.a<sr' * let storage footprint with 4Past7M1" Shelving. Any product that fails`fo operate: properly or m:dintaft its original integrity is replaced at.no cost :to Bro=o County Gl.erk. This is Kofile'.s datri ' itrnent of value and service to: its customers. The bSB provides functionality and access ease while offering:the: higher# rate: Of return on the client's investment. It is'Cl p.ortable.vault for dousing records of enduring value. It provides progressive. protection from exposure.to fire,;water.; Relative Humidity {R.HJ, atmospheric pollutgrits ultraviolet (UvJ'lig.- impact;.and':drops: The DSB'alsd features a: lifetime-warranty'agdinst rust. Other D$5 Features Include: Stainless Steel --The metal mechanism and book. block apron are constructed of stable, corrosion- �proof 316 stainless .steel,, which does not emit harmful gaseous pollutants like cold roll steel.. Suppoiffio the Book Block --The DSB,is` equipped with a .Polyester Foam Insert;. which ensures physical support to the book:blcick and allows library style storage. Nticrocl MM6t =The DSB creates a t,&roclimate,: do -independent, stable environment separating sheets. from th& exterhoi atmosphere. Security Lock. —A security lock hinge -protects from theft.. Nonflammable & Self�Extinguishihq=With nonflammable cover boards and_rnoterials, the DSB,is self ,extinguishing. These proprietary:features protect. the contained pages in extreme temperatures. October 30, 2023 Brazos Counfy Clerk ©-Kofle, lnc. All nghis:reserved, f. 8 Preservation& Imaging. of Hisiodcal Records ARCHIVAL, DIGITIZATION Imaging. p document and: qig"qvn-ig4..Qhedfloh - creates an elec#�onic,rep�esentation. of ihe; :original dtdhivdi record. This.process I * s hdtbii�dhf to :-'chivqitreco�d_b V -repladiialhe--or' u. f� aid in ift- * i� te, I . ". .. 0 preseNall.bh. The irhogdte�w s a I*$ a back"uO." f the O 0f. nd:` if the -ores ..d'' ifoyed.. Archivcil digiftafion.i6cluddis caPtOte and _processij-,(gf'cusfom- image enhand6tyiienf.c�!d -.deanvp) . and --opliM izafion for access.. JK6f materidIs*or6. Ife'sservicestare� i ue-becouse. addressed according toiheirconditions and fold' warld 1411 miffe IPA I* J/ '�` "blirid..1. .endurpnces.,W1thou*j 'automatioscanner AS ffi feeds Technicians -are irairied'to::hondlefeaciiIeF,-and historical"docurnerits, and useihe -best 1xi0fiff d 17J/Or 00so Minn hardwaie -and softwore.av . Oiloble. Many. p - rojedt'slinvolve re=w.ork1or collections already imaged -or indexed by jaw -bid vendors.. With K.pfile, imagesare the highest g quaitty-.and drefree of distortion and loss of "' information -due-tbjh)dOp Capture.. KdOO always Oefcrullsjo, U&'National Archives idhd.'Pecords Ad ',nistraflon, (;NA0) technical Ionic �edudty a yp �oftfll images- in igifi4O.�100.-Uti6nreqLiesi,K6f!lestore�sdo electronic -c guiddliP -d qqte: of IQSs"dOMqqO,:of dAstrudiipaby fire of natural disaster, SMOLE w V11111CATION gUIFUT_10 ajoij 4;= AIC1011LAL: 41?MS MET40ATA A. ®j4 RIPAIR 4* Go-go ttc?�_ Vi1l0k1*4 GO ViUbMt4 AtES" 5ft 04 1011SPOto r WIPIX MWMESNSI_214T� imAdiNG o.Wk.VIEW mark� the0 perators observe. each page during capture. For faint of illegible: pages, the operator page-,ie_c. adjusts the.scanner, . and -er�iploys conttast"tools. If unsUc,E�ssful, fhb podrator ihdicates-drjd: inserts a . review-J*Orm-for fhequdljfyassurance team to assets. The page is marked wffh,a"Be'st._Postil�le Image Indicator" or treated with -fwrther,.enhandpments�.. linages-are captured: -Of a m - inimum-of -.300 dpi dt- 288. - bi-tonal 6rgray levels.,.,This ensures t_he:'h19hesf i , 6 edd. I"ml*a6,equ-ality.f.or.-doc*uments-w*ithpoor- controst;anddifficuitw7t infotmation.. Im.acies accumuldte as _Group-JV:bi4onaI'ima.9es in.a -standard TIFF or PDF formate -Images aie <o..Otimized and scaled for system -,output. Brows Gqonty Q1e*. Qctobor.SO, 2023 DNONli.nq.lrgt reserved. 1 9 pie qtyOflori.&Odlngdflls RAM "? '-sti SourEe document. old flywhie Alla rem ed - Imme. ftpws, leme. TeirderMIReFrese-mg; AftsfCOURVAMM, AY IVINUP4 I&M-Ave 0171'vt A60.0 A10,70A.' (COMif:9 pros_Arew AAM JmAdE M(OCESSING AMb..ENHANC'EME'NT �Ori : t dig SL.R�'b ';�(d WA iffzds' to Pry-0 lmp�60�kFB�T is Kofile.s proprietary: . licil _6teid s.6ftw kh ..... prqpy g.i*ff e vid'ei a c. ii tic d I for u (10 different densifiss-and..qualliy levels 1h a C,6.11ec�flbh.. t OfO. optimal quality and -foI1OwInO..c!.ftribUW- ifprm -Im . t. ..-irriqges: *.q9e.Perfeq measures each imqge,ai:'* Minlrbum fbrthe' fT 6r Ibne..;aorrection seat nets n e,50164on adjust m., enfs flo'"o"fing page. C* P.- ihg _iM I(OfilevAIZ-as the Mitthe . i Orid6r0iiihIN f6.t . its produtfbn..siysbeMs��Cind ros 6f tO SQL d6tb b*d§ e.- & t h IMA.O.tPERFECT.cillo.ws,.opeictor's-t6'ih'ter'0!6.tiv'*Eily.:,[5i)ilO and edit. iffib.lq6 OrQ00Sft scripts which CCO be: Q, 000iiitids d. 10jeritify, exceptions iahO.�14�9 sqpprvf�O!� b 1170CRIng. 'do, for"batch processing. Progress 'ts,qnO-qdMoens�citpsfo.r -to quickly and .6ficall'y'deide a sCaftner( variances. Assuredd1mage-de .Cohiitt nf high -qu ality WA-6PERFECT.-enables -repair of thO.'..c'urrenfly .disip'la'yedhich.cduld — k 00rilo!l t grify,:a6d.usqis ,cusfom` Vnimagecl6on-,.. --and enhancements su". h:.Os . A - Ps. -Ow. '�elm'cfg'eln' e despeckle, charac t6r rep,q1riI .and-zoHal processing to imptave Iorbit1"-.y:K0 maintains T00%. d , ocurnerifiritegNty and Arnage-con'tro! with . exctusivelmage locking dbfDdbilifiosThe..prodet'sing procedures will not apow for informationfrom:rescannedpctges''to: cut and paste gccidenfiaJly mta thosethe incorfect;page,_ u.'r'e:"no'rm.'a1Ized0!,' ermth Ms and, different.deVice�j Rath than -using. ad,,_*h.oq.:a1O.or4h'- tucks, this $bftWa'rp., _Couv#y qotk . ..orte n� PieSLk;v.Cft161f Iffibpoo.. of-ksiofiddl Records tchaih�:.Quali-ty Targets serve* )nd propaodfdg through the Imalting thi�--qldj. ildl - -a s the, fourJor,qyp Ify ..ass.urance,:0, . Y$is.. :Q.Udljjytherein)esfablishlb6 bcsdlffte digital, capture qualify -of the - scanner during scanning, scdh6ihg, Thordf.o koffjecammeasurhe_digit ti6h physics time of capture. .C. . T. m6osu . rqs=d.p.h.image qt a minimum for: i, Idrget rlpj ■ TCjfO&t'TCi e:sCQj6 & correction grfohtness/C. oh*tt Correction . GciMm ' d". A nt, White sdlqh6i!I.g • Pabe'Od ' ent0ti6ri- ■ Expo.sU Exposureuniformity Oolbr re.produCti6n dotd I crpplitable. to the project,-K6file .'performs, negative':Photost0t.p6lddiV .reversal . (so:that, all c*hdr0cf&L9 -afe, blockon.0 positive,.bac--'kgf.ound).'Th.e.. erted. to,motch the polarity of the final image. pcQmeni certification -strip (file stfijP)I§JhV_ lfye�oueOed", onnotafion&lare suppolted to 't!llow:'j*he. addition. of Name,- Book lype,'V64 e,dOdPqge on the imageJ mage*.quarlty met_Cldclta.Is:cdp- tprii d d -_4ds.pqO of image header.olohg With 0 tdcufe,. digital signature -ertifies.4he. fidelity and int.e bf every escanned. .c y image _scanned. re that 0 -01 &obeO .1 b KOR P" Ifi.q. All (ights're3erved. I Nd Examples. of: imaging ,duct, city C. --ml .0c). Our Quality Conitfa :(QC.) Ordc&S$ phsUrOs'th-qt all images Ote certified, Each Inage Is ilghf checked ,O!u.rlri QC. �Each, "heck4d to ensure ther0bre. hO.mj$Sih.§ -Pb9el.s. dd.U.We feeds- -or "'A" -9poges-i ndom, bdt.i:h=bas-e.d which may hovt b 6h.nO(�e.d. Every, jrn.ag e' winspected and o. s i-tat* etdcil, ro review of $� of the inventoty is.conducfed f6re deliveryAra-zos County Clerk.con receive, on- .:image-loigb6ting. fhe�:Oepsernplbydd. 'In! 10- ONtcetvtpthodcid p Oq g--3 -Orpehitft t aging o �canners eMploy. pqq��detectionto TeLq r-',e.A;mp6. -fdrilly. ifickhetsL�& f o- reduee "pull-throughs" for vqr�M- t '* on thin g size -o paper on. -mo r 6 by dnd, 6t.-I-6dthrou h, n- -10... ,An fhIdkb Firddile.docurkhts-dri.9i imaged . .papers0' 116w g . . e rh n g a ,automated, DocLfm6nt:feede-r.Ko.'ftlei..'.st.e)thi�ilc..I'ons.-o'r'e-trai-n'ed,!'f,ohandle trq le documents. --.0c'fober301;'2023-- ;:. SCOPE OF SERVICES General trevtments and;aervlces ate 04irfed-in. the: following. Services are tailored io the.:needs of the Preservat►or�—Conservtrton_ Treafinetits, Deacrd+fy,. Encapsulate, B� Bind (PV) ■ Koflle creates a perrtianenf, log (nofigg condition, page -order, tredtrnenfs) for:each; item upon receipt, Items=are, inspected and control numbered as necessary. A final' :quality check references-ttiis'(og; ■ Disi'iidnile volumes by hand (+f Applicable),. Surface cli6d -1f eets Tools include drthlcrespatula, soft dusting. brush; latex sponge, powderetl vinyl eraser, or soffi block eraser Surface clean ng'removes. materials and deposits- e g ,dust soot, airborne part+aulate, sediment from water damage, mold/mildew residue . active iiicro organic growth, or insect detritus ar illogical mineral contaminants. ■ :Remove any ►lp.n-aYchiygl repents, cidhesives, residual glues,. orfasteners tq the extent possible, =withauf causing damage fo paper and inks . "Mend• tears.and guard. burns on back side,Qf sheets with acid free an'd.;teversible.mending -materiars. ■ Deacidify sheets-(e.ach side-af each sheet) after cacefuf testing with BookkeepetM,.This. commercial solution of magnesium oxide,. which neutralizes: -acidic ink5:and paper by :providing an alkaline reserve (after pH and, compatibility testing).. Random testing' -ensures an 5- pK-with a deviation of no-more:than.+.5. Encopsulate each sheet in a :Lay Flat Archival .Polyester PocketTm. Each custom -envelope. is composed 'of Skyroll SH72S@ Myfar and includes a patented lay flafi design. Dimerisions-rrlat .1i tt7e " book block" dimensions, :with -_a 1" ":binding margin. Re -bind in:custom=fitted-and stamped arc hival.quality'binder. Each-binderis:manufgctured:on 0 per -book basis and sized to:T%4" incremental capacities..This binder is dvailablb-with-four. hubs, a' -gold -tooled spinet sand rsTollershelf-compatible::A volume may return -split. -due to the added.weighf of the Artylac,•depending on page count: • A dedication%treatment report is included in each binder. :Image—Archivalarnoge.-C'apture; Image Pro_cessir?o,. Clean Up, 8 Enhancements (IM): ■ C'ap#ure images of a minimum of.30Q dpi at 256 gray levels, .ensuririg.the i ighest quality for peor.conirast and'.legibility. Gray-scale..ensures optimum resolufiion-for each page. Images .accumufafe as bi-tonal images in a standard POF or Group IV TIFF format ■ IMAGE PERFECT,: Kofile'.s proprietary software, ensures thib optimum image quality wit icustom image clean a ,and. enhancements such as. deskew, despeckle, character repair, polarity reversal, and zonal processing. Crop excess blank space groundima_ge. This may involve manual cropping=fo'ir►sure.bwt quality'image, lmages:are named (tagged forr the directory file -structure) at.case level. by -book, volume, and pQge•� I c!ge.. are grouped (staple`d) tggetherto form documents-, Cases are grouped. -and indexed qg6to form �documents'by°case Number; ■ If apphcgble, irw6ges are op'timizo&ond scaled for -system output: Annotations areaupported to enable the electronic addition-(elther:custom.or Book/Volume/Page.) on the digital:image to assist -in recording- keeping. When, nuit►ple•documents (Deeds, Birth Record, etc j exist on o "single page., images .are split ■ so -that each:documenf is viewable.iridividually. In the case of vitals, this serviceinirurs _aGidifTonal c1iarges. 'Brazos.Counfy;Cletk october�30, 2023 Kofle, Inc. All_rights reserved:; 13• 'Preservcf'ion &1TmOggg. of Hi gflri gi,,Records ....... . . . • STITCHING: If id'entifiect,imcigesrpceiVe.stit.c.hihg.wher6,hecgssc.i.ry,.such.aseht(i.est.h.dt bogi2oritcIlly sOcin:the 1erigth 4if.ftre thoh one pdgfe. Am endments prqstlt(hecl to the appropriate Certifi(t(jib dMI-kidexod in bld.c6 of the brioiridd Certifiddite.. W Brazos. Couniy.ClerkredelviEk4 a MASTER in a Mediurfi suitable to the.o.roject'site. (e.g?, SFTP,. U.SB).. K6.file can h6ld d s6cUfity d615y Of Oil images for Weke&b.ing. -Brwo; Co nty CL-rk. Odtcibd(30,2023 Kofild-Inc. All rights reserved; 1 14 ,Preservation&Impging of HI.siofli.'al'Re,ccjfds PHOTOGRAPHIC DOCUMENTATION Brazos County Clerk October 30, 2023 Preservation & Imaging of Historical Records 0 Kofile, Inc. All rights reserved. 1 15 MaJECT PRICING This -protect is Ords0hf6d vid -TXMA$CbhtebcFR6, T:KMAS.;'23r-.92001.. Please [efer,�nce• this.00ffit# dh -ps are ._t 'he P 'd q Q. signed qgree.m,.en ppc .,'y$. Pricing Kt).qs.ed on- &s ir*h., t6d ;Odgj&_-coijhts dnd c6ndit!6n levels. -Pricing is finalizedupcin rev.16w•dt -the dn- ' 1 dup - o . n pricing,. not. to` ekde'ed'the P,'O. wit - h - 6ut,,d`Ofhorizqfj6h. :6cf.u.cft 'per mufvolly4.0" l.'.gree LP y,qbok orwh6l F66 B66k Election Fee Bank'' 1912-1 ?46 Ff Fee cook: 049-4957 ::Probate Htnofe;Woakl. Btiardof.Wurse ExbMirvditioh Judgemeril of Special Issubs Li►nOr F register ot-Wh Index ...... ------ Pr te Wintitelook, Record of -.Estates. Fedet.'al-Tax.0en .... . ..... Htpftdl Ubri .7.f(o Mc pcopkp/rolopobsis cases Index to I�ecoriis Aitachment Dby.bpok, ................ .... . Ro s. Lidenses R pro-offl dFlo-hRop'th's 18.'06-1910: Braves `Cour0y,.C!er'k ,qisqirvpflon World of jLima..9 inj H .a, epqr.ds . 1000 -$.4;881 M 651 .$4i I ZI -4 "$708§q M'Oq: 44.i1 R) _W ,670 44:361,40 1 `$7�0;30 -$0.(56 '$5,031.70 .52o _.0;44:46. $q.Od z.$310-54-0 tbo 's0'.06 180 $063.00 $163-50 1 $0.06 ,$1,126M, 242 $263:78 1 '$0.00 $.I,81.7A2 fiob. 153.36, 16.0.0 .0,62640 $2-72i'50 $t53.86 $2630.86 1,75.. _.$l,,62U6 '41 §.OJt $-15S.36 F$1.,973.36 ......... 175 1,123�5.0. -$190.75 $O.CQ $1;314.25 125 6 -.25 Y $O.QO "$11099.44 -2Q0 -.$I;.284"PO'r '_$21 I�P,.'O0 $940, 414400. 22Q40.1. .$.I.p t.,z '1 V 40, A2 2p •.$l:,bD540.. $27150 §'Q.QO.: -4),877.50. 146 41AVO 11*53.86, .$1,247.35 1.0b. $109..O0 $1,012-19 ... ............ .. 7.40 '$0 4." 420 -$2)4?4'AQ .00 PROkttfOTAL p.. $.¢1144 $44,011,34 -OctobdrZPj.2023" W re 6ived. 1 16 t kdf ni Cal -Xh AS*----,--. On 1.1g, the TXMAS fi64M.wili .liiinii Al W,il nn! r r KOPILEACCEFTANCE A _h: u oriied'MI'l' Signature of Authorized qh .661,Cobb :.Aoth ripRMQ'a olize Duffjual - Regional 6DPresident: Title of �uthorFze"d;Offlnal, Aut iffized-- Tiff 'd .8. f 100 7f� Diiie ni' !p PURCHASING VIA TXMAS. Plbdse:ri§ference Contpact.No. TXMAS-23-92001 dire ctly on the .P.O. Kofile.can prepare.a "Shopping :Cart' in TxSmqrf.Buy.sb Brazos d6unfyclerk can complete this purchase. .STATE OFINAS'CO-ORMWBER LISTING FOR Brazos County Clerk, LINK htips://-wvww.txsmariho.y,com/m embe rship—delail s?m6rh.be rid =4 48 CO-OP # .Contact Wil)..-Charl6sWendt.; cwencft(0brazoscourjtVtx.g(jv [Expiration 7/.28/-2024 Brazos. County -Clerk i's Uilled-usin . the following T - XMA8 -line items:.9 0 PRV 70 96272 Record Book Preservation by P.,098 Poop S6.1,2 5,13 4 $32" 960.28 -PRV711 0627.2 (aliteirvation Treafnie4ts:.Adhesive Old'.Repairs, -Repairs and Siotifi Tape Reafoval/Reducfjon pa, lid: $2.69* 1.75 5505.75* PRV797 96272 Record Book FreSerV611001y Vokiino [Min' .Charge] Book 5963.19 4 $3- 52.76 PRVX06 92030 Job -Set for Individualized Pricing Book. $115336 4 S61144 IM010.2 -92030 Archival Imaging of Unbound Pqsjfie IManuscript Page $1.01 5,579 TOTAL 54013.34 Bfpz&,Counf Clerk . . � Y 6dtober'30*, 2023 PreWvdWri 8; Im4ging -af.'HlstQdC"Ql'-Re1c0rds 0 Kofilerj.'Inc'. All•rights rdsdrV&d. . . . ... . . ........... . . . ....... .......... -ACCUSIOLITY: OF RECORDS R'et6rds.,.b'e'ld.ai:K-'Ofile-ore., -m.cithtcii-ned:os-pdvcliLh:and c Brazos.:County Clerk is. :guardnteed access to records via....email orit.011- free -f0.x.-Q .t,.our nser; Up6h receipt 6 .c f . 6, records_ -rds :request.Kofile will flog.the:,requesteqrecord and verify inverft C-6ntrol,pulls portlh4 Operwork, .and email fox a respoPse. I -the -.'appr'qy'6d:r6'CIU&ter or dlt.'erndt0,'Th6--tUin p(6.un-d time Ifora " records .request will meet -or -.OX o0require"Im-e- requirements. Please note fhat",611 records (indUd"!ng vd1pnes; t, digital i MdgBsj:6.iedata or, 1crofilmj serviced by Kofile sha►C remain fhe property-qf Brazos. County" Perg.- This pollC Y'diPPliesto.any - 'agreement, verha) or wrifieri, betWe00:Brdibs 0avhty- Clerk- and K6fIle. 'the roQ6 tugerd--b K61 r0s prp rio- thd''I h with providing the servicespursbant fo pi. in cqn�. n%,. jo n :,my -agreement tDetWe6h Kbfife Clerk. The records are:nof.commercially exploi4d PlOw-let hid '-.know if'you -have -any %,,questions. We. look forward to serving Brazos County Clerk, and to working.togetfier for jbreser;./.dtion- andaccess:..of: its Public:4 and historida(qtsets�, Sincerely:,; 00l1 1 Billy Gerwick c':'(832) 373-91214 f jgt M cou ZOS, afyodeik 0clobbt 30,2023 -'Pteis6Nq!R:)n k. ImpgIng of H�tQ k 1 '.0 K-6616, 106.'All qbhts reserved. ] - HeaRecord November Brazos County 300 E. 26th St. Bryan TX, 77803 RE: FULL TEAR -OFF OF EXISTING ROOF COVERING AND ROOF ASSEMBLY DOWN TO THE STRUCTURAL CONCRETE DECK AND INSTALL NEW TAPERED INSULATION AND A NEW DURO-LAST ROOF SYSTEM ON @ BRAZOS COUNTY COURTHOUSE LOCATED AT 300 E. 26th STREET IN BRYAN TX. (PROPOSAL PRICING BASED UPON DAYTIME HOURS OF OPERATION) Attn: William C, Wendt We hereby propose to furnish the necessary labor, material, equipment, insurance and supervision to install a 20-year Duro-Last warranted roof system on the above referenced project. This proposal Is based upon the attached specifications provided by Duro-Last Roofing dated 101312023 and Addenda #1 dated 1011512023 & Addenda #2 dated 1011712023: 1,- Tear -off existing oaf covering, components and insulation down to the concrete deck. 2. Adhere new rigid insulation (per attached taper layout) to the concrete deck. 3, Adhere new'/4" primed gypsum cover board to the new insulation. 4.. Adhere Duro-Last 80 mil.-fleeceback white PVC reinforced deck membrane to the new cover board. 5, Adhered Duro-Last 80 mil.: bareback white PVC reinforced membrane on all vertical surfaces. 6. Duro-Last All -Term edge metal at the perimeter. 7:. Duro-Last accessories to make system complete such as but not limited to pre -fabricated curbs, boots, parapets sheets, screws, caulk, plates and etc, per Duro-Last Roofing,.lnc. manufacturer's specifications. 8.. Includes disconnect and reconnect of existing Lightning Protection and 3-year recertification, Qualifications/Clarifications: 1. Jaco estimates the project to be complete within 60 calendar days, 2. Duro-Last Roofing, Inc. to have a Manufacturer Representative present for interim inspections once per week during the reroof; at no additional cost to Jaco. 3. Jaco will have a full-time non -working Superintendent onsite during the reroof, that has completed the Duro-Last factory training (Jaco will provide training certification of such). 4. Jaco will assign a dedicated Project Manager to the reroof project; and said Project Manager will also be present a minimum of once per week, when the manufacturer representative is present. 5. If required, any HVAC, plumbing, electrical, etc; that may need to be moved or disconnected and reconnected (other than normal roofing practice) will need to be done by a subcontractor of Owner's choice at Owner's expense. 6. Jaco Roofing & Construction, Inc, is not responsible for the calibration, recalibration, readjustment and/or testing on any electronic equipment such as but not limited to satellite dish, camera security, communication equipment or GPS devices. 1725 S. Velasco—Angleton, TX 77515 "Duro-Last Phoduunr Contrurtor" Mailing Address; (979)265.5101 1-800-265-JACO P. 0. Box 937 Fax (979) 265.6446 %mimiacoroofing.com f lute, TX 77531 info ajacomofin„com Jaco TIPS Reroof Proposal November 1, 2023 Brazos County Courthouse Reroof 7. This proposal is intended and shall become In its entirety part of; as If attached and/or written* into any other purchase order,, contract, or letter of acceptance; written or issued by the owner and is Intended and agreed upon to be an integral part of any contract agreement between the parties. There shalt be no changes, exclusions,. or revisions made to the proposal without explicit agreement and acknowledgement by Jaco Roofing and Construction, Inc. & This pricing proposal was developed using Jaco's contract number 21060301 with the Interlocal Purchasing Systems (TIPS). If this proposal is accepted, the Jaco TIPS price schedule, terms and conditions will be applied. A purchase order, Notice to Proceed or AlA document will need to be sent to TIPS PurchasiM.0 abs000tips-usa.com., 9. City permit is included.. 10.• Bond is included; 11, State and local taxes are not included. 12. Quotation based on Jacos Standard Insurance Limits;. I. Million General Liability, 2 Million General Aggregate with 10 Million Excess/Umbrella Liability,.1 Million Automobile Liability. 13. Payment terms: Jaco will invoice for the materials dollar amount total, when materials are delivered to the jobsite for reroof commencement, with balance due upon reroof completion and issuance of Factory Duro-Last Roof Warranty.. All invoices are due on/or before 30 days after receipt unless otherwise agreed upon, 14. Price subject to change if not accepted within 20 days of quote date due to fluctuation of material market. 15, Buyer can cancel this contract within 3 days without penalty. TOTAL PROPOSAL $ 586,960.00 Respectfully Submitted, JACO ROOFING & CONSTRUCTION, INC. By: P note ame .. tt/a3 Wayne Parker at Sales Manager (Date) w.. THE INTERLOCAL PURCHASING SYSTE51 Brazos County Courthouse � r sa*} i t.v ♦ � .. i^ �'�< �.- s.. r.xrxa For each item requiring Unit Pricing, include a Description of the Work, the Unit of Measure, and the Cost Per Unit. Cost For new DL drain boot and CDR rings in lieu of existing drains EA $ 250.00 Lumber 2x4 if missing wood or damaged LF $ 3.00 Lumber 2x6 if missing wood or damaged LF $ 3.50 Lumber 2xg if missing wood or damaged LF $ . 4.00 Lumber 2x10 if missing wood or damaged LF $ 5.00 Lumber 2x12 if missing wood or damaged LF $ 7.50 Walk -Pad unit price EA $ 125.00 Additional cricket at 1/4" per foot slope sq. ft. $ 3.25 ...�:"`.`:. :.:_..,� ..>:N�:u... ro.. i... �.. .a...�,:��m.ca-.:...s.bs...< ......�sx�.._.,,u �i ��.?�.u�:&i�h:'. �i.u..:_.:..>...�..h w).•Y .....__. _—..F�i?�i�r�.....g�:. ...n �._�...:-�w.....�.��i u�5._ t..X..� 3-Part Specificatlon Division 07 5419 - PolyvInyllChlorlde Roofing .,..)-u,, tmous-e 3-Part Specification Division 07 5419 - PolyvinykChloride Roofing SITE GUIDELINES / SCOPE OF WORK: Brazos County Courthouse 1. Contractor Proposal Form: RFP V1 Contractor to submit RFP VI proposal response on RFP Proposal response form. No other forms will be accepted. Work to include all PVC low -sloped roof areas. Proposals to be submitted to Brazos County. 2. Permit Fee(s): Contractor will include any Permit costs and will include any administration cost for submitting and/for filing for a permit. Should a permit be required the contractor will include all costs for submitting for permit and any cost to collect the permit and post the permit at the appropriate locations. 3. Insurance: Contractor will submit proof of insurance (Certificate of Insurance) showing coverage that meets or exceeds all county requirements. All Insurance will be kept in good standing throughout execution of work. Any deviation could be reason for the County to terminate the contract. 4; Occupant Notification: Contractor to post 8 1A x I I" Notification at access;/ entry doors and exits notifying public and occupant of work currently active on at this site. 5'. County Facility: Contractor to include all required / necessary accommodations to assure that facility remains operational, no debris left on or near emergency vehicles and all other accommodations to assure -emergency vehicles and personnel have clear entry and exit of the facility. 6. Pre -Construction Meeting: Prior to the execution contractor will attend a Pre - Construction meeting (Contractor Project Manager, Superintendent, Manufacture Representative, Owner, and Consultant) to.review execution, scheduling, and general guidelines for the project. Contractor will submit submittals (PDF, Application Guidelines, Field Drawings, Warranties, Guaranties) prior to the Pre - Construction meeting for all required products and MSDS sheets. Contractor to provide a Project Contact Sheet with names, cell phones and email for all personnel to be involved with scope of work. (Project Manager, Site Project Manager, Crew Superintendent and Office Contact) Contractor should submit a soft copy of these documents no later than 10 days prior to this meeting. "OHSite/ Project Manager: Contractor to provide and maintain a minimum of one (1) non -working Project Manager to oversee operations, safety compliance and coordination with site personnel:; Project Manager will report to Owner/Site Representative a minimum of once each morning and once each afternoon to assure site personnel are advised on all areas that construction activity will be taking place, coordination of any lifting activities and verify any areas of possible moisture entry from prior night or day. 8. Project Update Meetings: Weekly project update meetings will be held, in person or via call in. The meeting participants will include; Brazos County personnel;: Contractor management level personnel, and Manufacture's representative. 9. ' Project Team Contact Sheet: Contractor to provide an emergency contact sheet with email and cell phone contact numbers for all key personnel. Contractor to bring to Pre -Construction meeting. 10. 11. 3-Part specification Division 07 5419 - Polyvinyl -Chloride Roofing Background Information: Contractor may be asked to supply all required background information required to comply with Brazos County requirements and the Brazos County Courthouse Building.. Special Conditions: Please see special conditions set forth by occupant and the 13. Low -Sloped Roofing roof areas in this scope of work: Contractor to include all of the following referenced roof areas in part A Brazos County Courthouse low - slope roofing repairs. Adhered attached PVC (two roofs) — Main Upper 12,541.97 s,f.: 14. General Scope Overview (Single Ply Roof Areas): Complete tear off and disposal of the existing single ply roofing membrane and all substrate materials, down to the deck and wall substrate. Adhere attach multiple layers of rigid insulation and ISO HD cover board to a concrete deck with manufacture's approved adhesive. Adhere attach a Duro- Fleece --80 MIL membrane (98 mils with fleece) using the splatter spray method, to the ISO HD, with manufacture's approved Two-part Low -Rise Foam adhesive. Adhere attach an 80 MIL bareback membrane to the clean wall substrate, with a manufacture's approved Solvent Based adhesive.., 15. Lightning Protection: Contractor is to include the disconnect and reconnect of existing lightning protection in his proposal. Mechanically attached PVC (two roofs) Main Upper roof Detach, Reset, Certify for 5-years ! 275 11 16. Staging area: Contractor will maintain a single designated staging area. Based on county approval. All material storage, equipment storage is required to be kept at staging unless in use. All breaks, Lunches, and safety meetings to be held in staging area at all times. Unless authorized and identified with the Pre -Construction minutes. Contractor will stage equipment, material, and Company/ Crew vehicles in the assigned staging area location. Contractor will conduct safety meetings, lunch and breaks in the staging area. Contractor will maintain a Porta John and wash area within the area. Staging area should be marked with safety cones and caution tape to help prevent accidental access by the public. 17. Storage: a. Contractor is responsible for assuring that all material is secure on the roof and ground_ b.:All materials roof t6b and ground locations.. shall be tarped when not beinir accessed. ALL MATERIALS WILL BE .COVERED. AT THE END OF EVERY WORK DAY. c..All trash and debris should be bgkked on a regular basis..Site should be free of wind-blown wrapaers. trash, or debris. Contractor will maintain surroundink 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing grounds with no debris wrappers water bottles etc. The roof and around areas WILL BE POLICED (picked up) daily. d. At no time may contractor throw or discharge any materials or debris from roof. This is a multi -story / multi -level building making it even more important that all material and equipment be away from the building edge, encumbrances and windows. At all times material on the ground and staged on the roof must be secure. 18. Roof Access: Contractor will provide their own exterior access to the building. All access points are to be removed, or closed and locked, when contractor is not on site or construction activity is not in process. Anyone accessing thru the building must comply with all COVID-19 and CDC Guidelines. Contractor personnel will perform temperature checks each day and document each crew member result. 19. Building Access: Contractor will provide their own access to and from the roof. Contractor crew into refrain from entry, interior roof hatch or exit of the building. Only the Project Manager and Crew Superintendent shall access or traffic the building but only with an approved County escort. Contractor to provide proper notice and schedule thru facility contact. 20. Demolition and debris: Contractor will include all required debris. control and removal of all demolition, wrappers and other. If required Contractor will utilize waste removal company currently under contract with the county. Any and all receptacle bins must remain covered at all times when not being loaded to protect from any wind-blown debris. 21. Signage: Contractor will post one sign at the staging area identifying the site is an active construction site. Signage should include Company name, Office contact (Phone and Email) Site Project Manager name and phone number. 22. Ground Protection: Contractor will mark with cones on the ground whenever working within 10' of the perimeter over doors, exits and vehicle garage doors. 23. Rain & Weather: Contractor will have personnel on site or within 15-30 min. from the job site 7 days a week and including Holidays until substantially complete. At any time that the building is exposed to weather (Rain, Wind or Other) Contractor will meet Owner representative to assure all water tie offs are in place and to assure there is no moisture entry into the building. Contractor is responsible' for keeping the building in a watertight condition from start of construction until complete. if crew or personnel dispatch for holidays or weekends contractor is required to maintain a minimum of two personnel 15-mile radius to respond, should it rain and to daily inspect of staging area, inspection of roof loaded material and to inspect all water tie offs a minimum of twice daily on non -workdays. Contractor to provide on his proposal the maximum number of crew days expected. (Excludes rain / wind days) Manufacture to provide total number of crew days on the space provided for expected work. _ ..24. Site Safety: Contractor will adhere to all safety requirements while performing work on the site. This will include but not limited to the following: a. OSHA - Compliance with all Local, State, and Federal regulations is required. 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing b. Brazos County: Compliance with all County requirements c. Staging Area: Contractor will maintain a clean and orderly staging area throughout execution. Staging area will include a porta john and be clearly marked with cones and caution tape. The area is to be clearly marked to avoid any accidental entry by the public. Contractor will maintain all crew trucks, lifting equipment, ext. in this area. d. Lifting Equipment: Lifting Equipment will always be stored in staging if not being used. Contractor will protect all parking lot surfaces with plywood to prevent any dripping of hydraulic oil or other. Contractor will chain the wheel to the axle when not in use. Contractor will provide a copy of the key or passcode to equipment. Contractor will avoid creating ruts or damage to the surrounding areas, buildings and/or land scape. Any signs of leaking or significant issues with Hydraulic equipment contractor will immediately switch out equipment and do so without interruption to the work. Contractor to flag all below grade sprinklers and other before traversing over sidewalks and/ or landscape. e. Fire Extinguisher: Contractor will always maintain a fire Extinguisher in the staging area and at the roof where any gas filled generators are in use. f. Fall Protection: Contractor will install all required warning lines and fall protection as required throughout the execution of the work to protect the public and county personnel while on site performing repairs. g. Contractor will install safety cones along sidewalk leading up to all primary entrances and exits that are to remain open during repairs / construction. h. Contractor will comply with all required work hours and special designated days by the county. Contractor should include and anticipate any costs associated with overtime and night or weekend work to complete this project. No change orders for overtime, weekend or night work will be permitted. i. Contractor and crew will comply with all Covid-19 rules and procedures while on site performing work. j. Contractor and crew will refrain from any smoking on site. Contractor, Crew and Contractor vehicles will refrain from any drug or illegal substances on person or use while performing work. No alcohol or other on site whether containers are empty or full. This includes person and/or vehicles. k. Crew Safety Vests: All Contractor personnel on site will wear safety vest to allow ease of identification for building personnel and public. Contractor Crew Superintendent and Project Manager will wear a different colored safety vest for ease of identification of Owner Personnel and the Public. 1. Safety Spotter: Contractor will provide spotter personnel at the front and rear of any lifting equipment when equipment is be moved outside of staging area to assure that no public property or personnel can be damaged or hurt during operation. Contractor. will also utilize a spotter any time the crew may be working within I W-15' of the perimeter of the roof. Should the contractor be required to expose the roof to below to occupant or public. (i.e., Skylights) 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing Contractor will coordinate with County with County contact for coordination of the Area being exposed. Any such type of area should also be marked with cones to prevent the public from accidently walking into this area. 25. Electrical Power: Contractor will supply all the contractor required power for operation of equipment. Contractor is not allowed at any time to use Owner's water, electrical receptacle or other in execution of this scope of work. Operation of generators will be kept away from any air intake or other type that would draw exhaust into the building. Contractor will keep all generators in a place to minimize noise to the occupants. 26. Reconnect/ Disconnect: Contractor is not authorized or allowed to disconnect any Mechanical units on the building. If for any reason the contractor feels it is necessary to disconnect a mechanical unit this must be approved in advance and scheduled with the Owner. It is expected that there will be some units which require disconnect / reconnect. All mechanical penetrations are to be flashed with ATR hub or Curbed type flashing. No pitch pans. 27. Treated Wood: Any and all wood installation or replacement shall be "Treated" to prevent moisture and decay and be compatible will roof membrane and accessories. 28. Warranty Signage: Contractor will post a fixed / permeant sign at the Hatch access or wall or in location of the County choosing to notify anyone who access the roof the Date Installed, Manufacture, Contractor name and phone number, Manufacture warranty period (start and expiration), Warranty number and the assembly that was installed. CLOSEOUT DOCUMENTS & PAYMENT PROCESSING Contractor will submit a single and final invoice upon completion of the roofing project at the Brazos County Courthouse Building to include the following: 1. Contractor Warranty: Contractor will provide the Contractor 5-year workmanship warranty for all work performed. 2. Final Inspection 4T Partnership will schedule an inspection with the Contractor and the Owner/County to perform a walk through and inspection of the completed Roof assembly and all areas included in the contractor's scope of work. 4T Partnership will forward minutes and documentation of any items in need of correction or repair. Any punch items will be corrected during inspection or can be performed, and contractor can submit photos showing corrective action. 3. Contractor Invoice — Contractor will submit a Final invoice with confirmation of completion of all punch list items and reference RFP II and building name with address. 4. Manufacture "No Dollar Limit Guaranty_ Contractor will submit a copy and provide the Owner with an original of the required 20-year NDL Guaranty. The Guaranty should reference the Correct Owner / Member Name, Building Address and include execution by the Manufacture appropriate representative. 5. "Conditional" Lien Release- Contractor will submit a "Conditional Lien: Release with closeout documents including separate releases for any listed sub -contractors. 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing 6. Performance & Payment Bond- Contractor will submit a copy of the Payment & Performance bond. 7. Punch List Items Documentation- Contractor will provide any necessary punch list / corrective action list and documentation showing each correction if required after the final inspection. 8. Please Brazos County Purchasing requirements for any additional closeout documents. DELIVERY, STORAGE, AND HANDLING - Store all materials in compliance with Manufacture requirements to avoid water damage and store rolled goods on end. Comply with manufacturer's recommendations for job -site storage and protection. If nedessary, cover with lose tap or plastic and allow to breath. - Contractor will adhere to all requirements regarding stagging location, site management and occupant safety to assure that both Contractor(s) crew and public / County personnel and the public are protected at all times. - Contractor will supply a duplicate key or Code to operate all equipment being stored on site to facilitate (if necessary) moving this equipment if required by first responders. - Contractor / Crew will prevent any blowing debris throughout the execution of the work. All material will be properly secured. Any material roof loaded must be tied or secured when not performing repairs on site. All debris will be bagged and placed in a receptacle or dump trailer. - Contractor will at no time while positioned on the roof load material or equipment from ridge to eave over entrance and exits of the buildings. - Contractor will not overload or otherwise damage the integrity of the building. Any damage to the building will be the responsibility of the contractor. JOB CONDITIONS - The Contractor preparing a proposal in response to this RFP acknowledges that all work is to be performed while current activities within these buildings continue or proceed. Contractor will take and include all associated costs for signage, caution tape and safety cones to assure the tenant and public are protected from hann. This building houses first responder building. Proceed with installation work only after substrate is prepared, clean, smooth, and dry. Proceed with installation work only when weather conditions allow. Follow primary manufacturer's recommendations during application throughout. Contractor agrees to schedule work on individual building / Roof area only after verification that the County does not have any pre -schedule events and/or conflicts without penalty or cost to the County. All stage moves (to alternate deck areas are to be communicated and coordinated with the County) Scheduling Updates/County communication: Contractor Project Manager will advise the Member each day on the prior days weather forecast. Each day that the forecast includes a greater than 30% (for that window of time) chance of rain and/or Winds forecast to be in excess of 15-20 mph the contractor will have the option to schedule a "no -work" weather delay day. Contractor shall keep a daily record of all work and rain days throughout until completion. Contractor is at all times required to maintain a watertight condition on all buildings being repair / under construction. Contractor and his Insurance Company will be responsible for 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing any damage to the interior and/or exterior) caused due to negligence on the contractor's part. The contractor agrees to keep all buildings in a watertight condition until such time that the Building / Scope of work has been substantially completed and closeout documents submitted. COVID-19 / Pandemic: Contractor will adhere to all guidelines, procedures and policies regarding the County's official and published requirements concerning Covid-19 and PPE and include in his/her proposal all necessary costs to comply. 3-Part Specification Divislon 07 5419 - Polyvinyl -Chloride Roofing Brazos County Courthouse 300 E. 26th St Bryan, TX 77803 Existing PVC - Main Prepared For: Purchasing Department Brazos County Prepared By: James Griffin Duro-Last Roofing, Inc Duro-Last Roof Assembly Description • New System: o Duro-Last® Duro-FleeceTm membrane ■ Membrane Thickness: 80 mil nominal (98 mil including fleece) ■ Color: White ■ Attachment: Adhered with Duro-Fleece CR 20 membrane adhesive, splatter applied :o. HD Polyisocyanurate Roof Board ■ Thickness: '/ inch ■ Attachment: Adhered attached with Two -Part Low -Rise Foam Adhesive -o' Duro-Guard(? 11 Polyisocyanurate Rigid Insulation Board (1/4" per Foot - tapered) ■ Attachment: Adhered attached with Two -Part Low -Rise Foam Adhesive Duro-Guard'J.. Il Polyisocyanurate Rigid Insulation Board (2" - flat) ■ Attachment: Adhered attached with Two -Part Low -Rise Foam Adhesive • Existing System: o PVC Membrane (Demo and dispose) o Gypsum Cover board (Demo and dispose) o EPS (4.5" - flat) (Demo and dispose) o Concrete Roof Deck 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing PART 1 GENERAL 1.1 SCOPE OF WORK SUMMARY a. Primary Manufacture: All products should be Manufactured by the Primary Manufacture warrantying the assembly/system. All metal shall be included in the warranty coverage. Metal termination shall be produced by a Factory Mutual ES-1 Certified Facility and included in warranty coverage. b. Penthouse structure- Power wash of Penthouse metal wall panels: Contractor to furnish materials, equipment, and labor to Power wash the existing metal wall panels of the penthouse. c. Existing Single Ply Roof Areas: i. Demo of existing condition: 1. All removed materials shall be disposed of properly and in accordance with all, Local, State, and Federal regulations. 2. Roof Deck — Remove and dispose of all existing roofing components, to include; Membrane, cover board, insulation, and associated fasteners. Prepare the existing structural concrete deck in accordance with manufacture's specifications and guidelines. 3. Vertical Surfaces (Walls, step ups, and curbs) - Remove and dispose of, all existing water -proofing components, to include; Membrane, cover board (if applicable, insulation (if applicable), metal edging (if applicable) and associated fasteners. Prepare the existing wall in accordance with manufacture's specifications and guidelines. 4. Penetrations — Remove all existing roofing / waterproofing materials from penetrations. Prep the penetration surface in accordance with manufacture's specifications and guidelines. Drains, the existing clamping rings for drains (if applicable) shall be properly clean any existing residue remaining from the existing roofing system. if drain clamping rings do not exist; remove the existing membrane drain boot and clean the'interior surface of the drain pipe as required by the manufacture. 5. Inspect and verify substrate is clean smooth and dry to accept new Roof Assembly. I New Roof Assembly: I. Contractor shall furnish and install, via adhered attachment, a 2" Polyisocyanurate, flat, insulation board to the existing concrete deck. 2. Contractor shall furnish and install, via adhered attachment, a'/4" per foot, tapered, Polyisocyanurate insulation board system to the 2" Polyisocyanurate insulation board. The tapered insulation installation shall follow the "Tapered System Drawing" attached at the end of this document. 3. Contractor shall furnish and install, vis adhered attachment, %z" per foot tapered crickets and saddles, between drains and on the high slope of all rectangle penetrations. 4. Contractor shall furnish and install, via adhered attachment, a '1z" ISO HD board to the newly installed tapered insulation board. The %z" ISO HD board shall be compatible with the roof membrane. 075419 -1 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing 5. Contractor shall furnish and install, via adhered attachment, a white, 80 mil single -ply fleece back membrane roofing membrane, per manufacture's specifications and details, as to attain the 20 NDL warranty, meeting or exceeding the requirements in Section 1.9. 6. Contractor shall furnish and install, via adhered attachment, an 80 MIL singly -ply bareback - membrane to all vertical surfaces, per manufacture's specifications and details iii. . Vertical Surface assemblies and Edge Membrane terminations: 1. Contractor to provide linear foot cost, for 2x4 wood at roll over edges. 2. Contractor to provide linear foot cost, for 2x wood, width to match existing wall widtlijor exterior walls. 3. Interior Wall XAt Penthouse structures): a. At Metal Cladded Walls: In accordance with manufacture's specifications and details, prepare the existing wall structure I substrate to receive the adhered bareback membrane. Adhere the membrane to the prepared substrate using a manufacture's approved Solvent -Based adhesive. Terminate the flashing membrane at existing heights and cover termination bar with a'metal counter flashing, fastened to the existing "J" channel of the wall cladding system, in accordance with manufacturer's specifications. b. At Masonry Walls: In accordance with manufacture's specifications, and details, prepare the existing wall structure!' substrate to receive the adhered bareback membrane. Adhere the membrane to the prepared substrate using a manufacture's approved ,Solvent -Based adhesive. Terminate the flashing membrane at existing heights and cover termination bar with a metal counter flashing, in accordance with manufacturer's specifications. 4. Exterior Wall Terminations: In accordance with manufacture's specifications and details, prepare the existing wall structure I substrate to receive the adhered bareback membrane. Adhere the membrane to the prepared substrate using a manufacture's approved Solvent -Based adhesive. Terminate the membrane; over the top of the wall, utilizing -the manufacture's All -Term Two (2) piece metal edge. Mechanical attachment requirements, per manufacture's specifications and details, is required. 5. Roll over edge at steii=tips and step downs:.Mernbrane on the lower vertical surface shall be mechanically attached, per manufactures specifications and details. Membrane from the upper section of the step-up shall roll over the edge and be hot air welded to the vertical surface membrane. All manufacture's requirements for mechanical attachment and minimum weld areas shall be adhered to. 6. .Vertical membrane terminations at walls: Shall be with vertical All Term Two (2) Piece metal edge, or 1-3I4" Fascia Bar with Metal cover. iv. Roof edge transitions: Shared wall with Modified Bitumen roof located to the South of the re -roof area. Roll the deck membrane over the roof edge and terminate with All Term Edge metal in accordance with manufacture's specifications. v. Elevated roof area to main roof transition; Secure vertical membrane per manufacture's specifications. Roll upper roof area membrane over the horizontal to vertical transition and heat weld the membrane to the vertical surface membrane, per manufacture's specifications. (minimum of 6" of membrane overlap required) 075419 - 2 3-Part Specification Division 07 54 19- Polyvinyl' -Chloride Roofing V.i...,Roof Ton Penetrations: 1. Round Penetrations: a. Contractor shall install all new split "open" prefabricated membrane boot! stack flashings on all round penetrations. Flashings shall be sized and installed to fit snug. Membrane sealing and banding shall be in accordance with manufacture's specifications and details. b. Contractor to ensure all penetrations meet height requirements of the manufacture for flashings. 2. Rectangle Penetrations - a. Contractor shall install all materials required for new membrane flashings. Flashing materials shall be field fabricated utilizing a bareback reinforced PVC membrane, a minimum 60 MIL thickness. Contractor shall furnish and install the manufacture's prefabricated comers on rectangle penetrations in accordance with manufacturer's specifications. Termination of the membrane shall follow the manufacture's reference details for adhered rectangle penetrations. b. Contractor to ensure all penetrations meet height requirements of the manufacture for flashings. 3. Drains: a. Contractor to remove existing drain clamping ring and clean asphalt and foreign materials from the underside of the clamping ring to reuse the ring. b. Contractor to provide a per drain'POM to flash the drain with the Manufacture's drain boot, CDR ring set, and new dome strainer. C. Contractor to '`sump" drains a minimum of 24" x 24". d. Contractor to discontinue Fleeceback membrane at the start of the sumped area around the drain. The fleece back membrane shall be mechanically attached at edges. e. Contractor to furnish and install a target patch in the sumped area of the drain utilizing bareback membrane, adhered with approved Solvent Based adhesive. f. Contractor to water proof- flash all drains with Manufacture's Detail # AS2011 vii. Walk / Service Pads: Traffic Protection. Contractor to provide walk.tservice pads at the following locations: 1. Walk service pads to be installed in the existing locations on the roof. 2. Walk pads to be installed at roof access doorway and service side of All mechanical units. 3. Do not install walk pad over membrane laps. viii. Warranty Signage: Contractor will post a fixed!/ permeant sign at the Hatch access or wall or in Iocation of the County choosing to notify anyone who access the roof the Date Installed, Manufacture, Contractor name and phone number; Manufacture warranty period (start and expiration), Warranty number and the assembly that was installed. 075419 = 3 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing ix. Lightning Protection: Contractor is to include the disconnect and reconnect of existing lightning protection in his proposal. Detach, Reset, Certify for 5-years / 275 l.f. x. New Flue Vent Tops and Rain Collars: Replace or repair all flue vent tops and rain collars then flash with Manufacture Flue vent membrane flashing. A Conduit / Roof Top Gas Lines, Electrical lines or other: Contractor to clean paint with two coats of appropriate color and paint with two coats (Yellow=Gas/ Red=Electrical and Blue --Water) this would exclude any PVC conduit for mechanical drainage. These remain un-painted. xii. Roof Top Conduit Support: Install new Pyramid w/ locking brackets gas and conduit supports (8' o.c.) under all exposed conduit/gas lines. Paint with two coats of paint. Apply rust oleum to any rusted areas. Reuse existing conduit supports. xiii. Contractor to furnish and install Splash blocks at all downspouts associated with metal roof penthouse. xiv. Contractor proposal to include: all equipment, generators, lifting, demo, debris disposal, equipment, labor, safety, and material to perform the outlined scope of work in accordance with all Brazos County guidelines. xv. Exclude: Contractor to exclude any work in the areas noted as "No Work" on the Roof Overhead Plan". xvi. Warranty: Contracto> s Warranty: The contractor shall warrant the roof application with respect to workmanship and proper application for two (5) years from the effective date of the warranty issued by the manufacturer. 1. Manufacturer's Warranty: Must be no -dollar limit type and provide for completion of repairs, replacement of membrane or total replacement of the roofing system at the then -current material and labor prices throughout the life of the warranty. In addition the warranty must meet the following criteria: a. Warranty Period: 20 years from date issued by the manufacturer. . b. Must provide positive drainage. c. No exclusion for damage caused by biological growth. d. Issued direct from and serviced by the roof membrane manufacturer. e. Transferable for the full term of the warranty. 075419 - 4 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing 1.2 SUMMARY A. Deck Membrane Type: Duro-Fleece 80-mil Membrane (Roll Goods) 1. Roll Width: 120" (Installed widths may vary) 2. Membrane Color: White 3. Attachment Type: Adhered 4. Adhesive: Duro-Fleece® Approved Membrane Adhesive [Splatter Pattern] B. Deck Membrane Type: Duro-Tuff 80-mil Membrane (Roll Goods) 1. Roll Width: 120" (Installed widths may vary) 2. Membrane Color: White 3. Attachment Type: Adhered 4. Adhesive: Duro-Last Solvent Based Adhesive (SB-IV or Duro-Grip Spray) C. D. Insulation Layer I Type: Duro-Guard®ISO HD (Coated Glass Facer) I . Board Application: Flat Stock 2. Board Style: Layer Thickness 3. Board Size: 4' x 8' 4. Thickness:0.5" 5. Attachment Type: Adhered 6. Adhesive: Duro-Grip® TRUFAST© Adhesive [Ribbon Adhered] E. Insulation Layer 2 Type: Duro-Guard® ISO II (Glass Reinforced Facer) 1. Board Application: Flat Stock 2. Board Style: Layer Thickness 3. Board Size: 4' x 4' 4. Thickness: 2" 5. Attachment Type: Adhered 6. Adhesive: Duro-Grip® Approved Adhesive [Ribbon Adhered] F. Deck Type: Structural Concrete Deck G. Prefabricated flashings, corners, parapets, stacks, vents, and related details. H. Fasteners, adhesives, and other accessories required for a complete roofing installation. Traffic Protection. 1.3 REFERENCES A. ASTM INTERNATIONAL (ASTM) 1. (2019) Standard Test Methods for Coated Fabrics (D751) 2. (2021) Standard Specification for Poly(Vinyl Chloride) Sheet Roofing (D4434/D4434M) 3. (2022) Standard Specification for Faced Rigid Cellular Polyisocyanurate Thennal Insulation Board (C 1289) 4. (2020) Standard Test Methods for Fire Tests of Roof Coverings (E108) 5. (2020) Standard Test Methods for Fire Tests of Building Construction and Materials (El 19) 075419 - 5 3-Part 5peclfication Division 07 5419 - Polyvinyl -Chloride Roofing B. UL SOLUTIONS (UL) 1. (2021) UL Roofing Systeins (TGFU.R 10128) C. AMERICAN SOCIETY OF CIVIL ENGINEERS (ASCE) l . (2007) Minimum Design Loads for Buildings And Other Structures (ASCE Standard - ASCE/SEI 7-05) 2. (2014) Minimum Design Loads for Buildings and Other Structures (ASCE Standard - ASCE/SEI 7-10) 3. (2017) Minimum Design Loads and Associated Criteria for Buildings and Other Structures (ASCE Standard - ASCE/SEI 7-16) D. NATIONAL ROOFING CONTRACTORS ASSOCIATION (NRCA) 1. (2019) NRCA Roofing Manual - Membrane Systems 1.4 SYSTEM DESCRIPTION A. General: Provide installed roofing membrane and base flashings that remain watertight; do not permit the passage of water; and resist specified uplift pressures, thermally induced movement, and exposure to weather without failure. B. Material Compatibility: Provide roofing materials that are compatible with one another under conditions of service and application required, as demonstrated by roofing membrane manufacturer based on testing and field experience. C. Physical Properties (must meet or exceed): 1. Roof product must meet the requirements of Type III PVC sheet roofing as defined by ASTM D4434. 2. Thickness: 80 mil (98 mil including fleece), nominal, in accordance with ASTM D751. 3. Thickness over Scrim: >_ 41 mil in accordance with ASTM D7635. 4. Breaking Strength: >_ 545 lbf. (machine direction) and >_ 376 lbf. (cross machine direction) in accordance with ASTM D751 Grab Method. 5. Elongation at Break: > 34% (machine direction) and >_ 33% (cross machine direction) in accordance with ASTM D751 Grab Method. 6. Seam Strength: >_ 512 lbf. in accordance with ASTM D751 Grab Method. 7. Tear Strength: >_ 70 lbf. (machine direction) and >_ 211 lbf. (cross machine direction) in accordance with ASTM D751 Procedure B. 8. Low Temperature Bend: Pass at -40 OF in accordance with ASTM D2136. 9. Heat Aging: Pass after being conditioned for 56 days in oven maintained at 176 OF in accordance with ASTM D3045. 10. Accelerated Aging: Pass after 10,000 hours of total test time in accordance with ASTM G155. 11. Dimensional Stability: Change of -0.10% (machine direction) and -0.10% (cross machine direction) in accordance with ASTM 1204. 12. Water Absorption: < .10% at 158 OF for 168 hours in accordance with ASTM D570. 13. Static Puncture Resistance: ? 33 lbf. in accordance with ASTM D5602. 14. Dynamic Puncture Resistance: >_ 14.7 ft-lbf. in accordance with ASTM D5635. D. Cool Roof Rating Council (CRRC) (Membrane must be listed on the CRRC website): 075419 - 6 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing 1. Solar Reflectance (Initial): >_ 87% 2. Solar Reflectance (3-Year Aged): >_ 67% 3. Thermal Emittance (initial): > 89% 4. Thennal Emittance (3-Year Aged): >_ 89% 5. Solar Reflectance Index (SRI) (Initial): >_ 110% 6. Solar Reflectance Index (SRI) (3-Year Aged): >_ 81 % E. Insulation: 1. - General Requirements a. Install using a minimum of two layers. b. Configuration as indicated on the drawings. 2. Duro-Guard@ ISO HD (Coated Glass Facer) a. Layer Thickness: 0.5" 3. Duro-Guard® ISO 11 (Glass Reinforced Facer) a. Layer Thickness: 2" 1.5 SUBMITTALS A. Product data sheets to be used, with the following information included: 1. Preparation instructions and recommendations 2. Storage and handling requirements and recommendations 3. Installation methods 4. Maintenance requirements B. Sustainability Documentation: 1. NSF/ANSI Standard 347 Certificate 2. Type III product -specific Environmental Product Declaration C. Shop Drawings: Indicate insulation pattern, overall membrane layout, field seam locations, joint or termination detail conditions, and location of fasteners. D. Provide verification samples for each product specified (two samples representing each product, color and finish): 1. 4-inch by 6-inch sample of roofing membrane, of color specified. 2. 4-inch by 6-inch sample of walkway pad. 3. Termination bar, fascia bar with cover, drip edge, and gravel stop if to be used. 4. Each fastener type to be used for installing membrane, insulation/recover board, termination bar and edge details. E. Installer Certification: Certification from the roofing system manufacturer that Installer is approved, authorized, or licensed by manufacturer to install roofing system. F. Manufacturer's warranties. 1.6 QUALITY ASSURANCE A. Perform work in accordance with manufacturer's installation instructions. 075419 - 7 3-Part Specification Division 07 54 19 - Polyvinyl -Chloride Roofing B. Manufacttirer Qualifications: A manufacturer specializing in the production of PVC membranes systems and utilizing a Quality Control Manual during the production of the membrane roofing system that has been approved by and is inspected by Underwriters Laboratories. C. Installer Qualifications: Company specializing in installation of roofing systems similar to those specified in this project and approved by the roofing system manufacturer. D. Source Limitations: Obtain components for membrane roofing system from roofing membrane manufacturer. E. There shall be no deviations from the roof membrane manufacturer's specifications or the approved shop drawings without the prior written approval of the manufacturer. 1.7 REGULATORY REQUIREMENTS A. Conform to applicable code for roof assembly fire hazard, wind uplift, and cool roof requirements. B. Fire Hazard Requirements: Provide membrane roofing materials with the following fire -test - response characteristics. Materials shall be identified with appropriate markings of applicable testing and inspecting agency. 1. Class A 2. Fire -test -response standard: Comply with ASTM El 08 for application and roof slopes indicated. 3. Fire -Resistance Ratings: Comply with ASTM E119 for fire -resistance -rated roof assemblies of which roofing system is a part. 4. Conform to applicable code for roof assembly fire hazard requirements. C. Wind Uplift Requirements: Roofing System Design: Provide a roofing system designed to resist uplift pressures calculated according to the current edition of ASCE/SE17, Minimum Design Loads and Associated Criteria for Buildings and Other Structures. 1.8 PRE -INSTALLATION MEETING A. Convene meeting not less than one week before starting work of this section. B. Review methods and procedures related to roof deck construction and roofing system including, but not limited to, the following: 1. Meet with Owner, Architect, Owner's insurer if applicable, testing and inspecting agency representative, roofing installer, roofing system manufacturer's representative, deck installer, and installers whose work interfaces with or affects roofing including installers of roof accessories and roof -mounted equipment. 2. Review and finalize construction schedule and verify availability of materials, installer's personnel, equipment, and facilities needed to make progress and avoid delays. 3. Examine deck substrate conditions and finishes for compliance with requirements, including flatness and fastening. 4. Review structural loading limitations of roof deck during and after roofing. 5. Review base flashings, special roofing details, roof drainage, roof penetrations, equipment curbs, and condition of other construction that will affect roofing system. 6. Review governing regulations and requirements for insurance and certificates if applicable. 7. Review temporary protection requirements for roofing system during and after installation. 075419 - 8 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing 8. Review roof observation and repair procedures after roofing installation. 1.9 DELIVERY, STORAGE AND HANDLING A. Deliver roofing materials to Project site in original containers with seals unbroken and labeled with manufacturer's name, product brand name and type, date of manufacture, and directions for storing and mixing with other components. B. Store liquid materials in their original undamaged containers in a clean, dry, protected location and within the temperature range required by roofing system manufacturer. Protect stored liquid material from direct sunlight. C. Protect roof insulation materials from physical damage and from deterioration by sunlight, moisture, soiling, and other sources. Store in a dry location.. Comply with insulation manufacturer's written instructions for handling, storing, and protecting during installation. D. Store roof inaterials and place equipment in a manner to avoid permanent deflection of deck. E. Store and dispose of solvent -based materials, and materials used with solvent -based inaterials, in accordance with requirements of local authorities having jurisdiction. 1.10 WARRANTY A. Contractor's Warranty: The contractor shal I warrant the roof application with respect to workmanship and proper application for five (5) years from the effective date of the warranty issued by the manufacturer. B. Manufacturer's Warranty: Must be no -dollar limit type and provide for completion of repairs, replacement of membrane or total replacement of the roofing system at the then -current material and labor prices throughout the life of the warranty. In addition the warranty must meet the following criteria: 1. Warranty Period: 20 years from date issued by the manufacturer. 2. Must provide adequate or sufficient drainage. 3. Issued direct from and serviced by the roof membrane manufacturer. 4. Transferable for the full tenn of the warranty. PART 2 PRODUCTS 2.1 MANUFACTURER A. Manufacturer: Duro-Last Roofing, Inc., which is located at: 525 Morley Drive, Saginaw. MI 48601. Telephone: 800-248-0280. B. All roofing system components to be provided or approved by Duro-Last Roofing, Inc. C. Substitutions: Not permitted. 2.2 ROOFING SYSTEM COMPONENTS A. Roofing Membrane: 1. Properties: a. Type: Duro-Fleece 80-mil Membrane (Roll Goods) b. Roll Width: 120" (Installed widths may vary). 075419 - 9 3-Part Speelfication Division 07 5419 - Polyvinyl -Chloride Roofing c. Membrane Color: White d. Attachment Type: Adhered e. Adhesive: Duro-Fleece® Approved Membrane Adhesive [Splatter Pattern] 2. Features: a. ASTM D4434, Type III b. Fabric -reinforced, PVC, NSF/ANSI 347 Gold or Platinum Certification, and a product -specific third -party verified Environmental Product Declaration. c. Contains a fleece -backing which provides excellent properties for adhering to, or mechanically fastening over, a variety of substrates. d. Minimum recycle content 7% post-industrial and 0% post -consumer. e. Recycled at end of life into resilient flooring or concrete expansion joints. B. insulation: I. General Requirements a. Provide preformed roof insulation boards that comply with requirements and referenced standards, as selected from manufacturer's standard sizes. b. Provide preformed saddles, crickets, and other insulation shapes where indicated for sloping to drain. Fabricate to slopes indicated. c. Provide roof insulation accessories approved by the roof membrane manufacturer and as recommended by insulation manufacturer for the intended use. 2. Component: a. Properties: 1. Type: Duro-Guard© ISO HD (Coated Glass Facer) 2. Board Application: Flat Stock 3. Size: 4' x 8' 4. Method: Layer Thickness: 0.5" 5. Attachment Type: Adhered 6. Adhesive: Duro-GripOO Approved Adhesive [Ribbon Adhered] b. Features: I. 1/2-inch thick high density polyisocyanurate insulation panel manufactured on-line using premium performance coated glass facers 2. Complying with ASTM C 1289, Type 11, felt or glass -fiber mat facer on both major surfaces 3. Provide Duro-Grip insulation adhesive for attaching insulation and/or insulation cover boards in conformance to specified design requirements. 3. Component: a. Properties: I. Type: Duro-Guard® ISO 11 (Glass Reinforced Facer) 2. Board Application: Flat Stock 3. Size: 4' x 4' 4. Method: Layer Thickness: 2" 5. Attachment Type: Adhered 475419 - 10 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing 6. Adhesive: Duro-Grip® Approved Adhesive [Ribbon Adhered] b. Features: I. Closed -cell polyisocyanurate foam core insulation board. 2. Complying with ASTM C 1289, Type 11, felt or glass -fiber mat facer on both major surfaces. 3. Provide Duro-Grip insulation adhesive for attaching insulation and/or insulation cover boards in conformance to specified design requirements. C. Deck Type: 1. Properties: a. Type: Structural Concrete Deck D. Accessory Materials: Provide accessory materials supplied by or approved for use by Duro-Last Roofing, Inc.: 1. Sheet Flashing: Manufacturer's standard reinforced PVC sheet flashing with fleecback (80 mill). 2. Prefab Flashings: Manufactured using standard reinforced PVC membrane. a. Duro-Last® Inside and Outside Corners b. Duro-Last@ Stack Flashing c. Duro-Last® Curb Flashing d. Duro-Last@ Drain Boot e. Duro-Last® Composite Drain Rings f. Duro-Last@ Drain Guard _ 3. Fasteners: Factory -coated steel fasteners meeting corrosion -resistance provisions in FMG 4470, designed for fastening membrane and insulation to substrate. Supplied by Duro-Last Roofing, Inc. a. Duro-Last@ HD Screw (#14) b. '/il x 1-%- ZAMAC Metal Anchor 4. Plates: Metal or plastic plates meeting corrosion -resistance provisions in FMG 44M designed for fastening membrane and insulation to substrate. Supplied by Duro-Last Roofing, Inc. a. Duro-Last® Cleat PlateTm b. Duro-Last@ 3-Inch Metal Plate 5. Non Fleece Adhesives:'Compatible with roofing system and supplied by Duro-Last Roofing,_ Inc. a. Duro-Last® SB IV Adhesive [Roll On] b. Duro-Last Solvent -Grip@ Spray Adhesive [Splatter Pattern] 6. Fleece Adhesives: Compatible with roofing system and supplied by Duro-Last Roofing, Inc. a. Duro-'Fleece@ Approved Membrane Adhesive [Splatter Pattern] 7. Insulation Adhesives: Compatible with roofing system and supplied by Duro-Last Roofing, Inc. a. Duro-Grip® Approved Adhesive [Ribbon Adhered] 8. Caulk: Compatible with roofing system and supplied by Duro-Last Roofing. -Inc. 075419 -11 3-Part Specification Division 07 5419 - Polyvinyl-Chloride Roofing a. Duro-Caulk® Plus 9. Vinyl Termination: Supplied by Duro-Last Roofing, Inc. a. Duro-Last® Vinyl Fascia System 10. Metal Termination: Supplied by Duro-Last Roofing, Inc. a. AII-TermTM11 i. ANSI/SPRI ES-1 Compliant with 4" through 13" base and cover b. Reglet and Counterflashing PART 3 EXECUTION 3.1 EXAMINATION A. Verify that the surfaces and site conditions are ready to receive work. B. Verify that the deck is supported and secured. C. Verify that the deck is clean and smooth, free of depressions, waves, or projections, and properly sloped to drains, valleys, eaves, scuppers or gutters. D. Verify that the deck surfaces are dry and free of standing water, ice or snow. E. Verify that all roof openings or penetrations through the roof are solidly set. F. if substrate preparation is the responsibility of another contractor, notify Architect of unsatisfactory preparation before proceeding. G. Prior to re-covering an existing roofing system, conduct an inspection of the roof system accompanied by a representative of the membrane manufacturer or an authorized contractor. 1. Determine required fastener type, length, and spacing. 2. Verify that moisture content of existing roofing is within acceptable limits. 3. Identify damaged areas requiring repair before installation of new roof ng. 4. Conduct core cuts as required to verify information required. 3.2 PREPARATION A. Clean surfaces thoroughly prior to installation. B. Prepare surfaces using the methods recommended by the manufacturer for achieving the best result for the substrate under the project conditions. C. Surfaces shall be clean, smooth, free of fins, sharp edges, loose and foreign material, oil, grease, and bitumen. 3.3 INSTALLATION A. Insulation: I. General Requirements a. Install insulation in accordance with the roof manufacturer's requirements. b. Insulation shall be adequately supported to sustain normal foot traffic without damage. c. Where field trimmed, insulation shall be fitted tightly around roof protrusions with no gaps greater*than ''A inch. 075419 -12 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing d. Tapered insulation boards shall be installed in accordance with the insulation manufacturer's shop drawings. e. No more insulation shall be applied than can be covered with the roof membrane by the end of the day or the onset of inclement weather. f, if more than one layer of insulation is used, all joints between subsequent layers shall be offset by at least 6 inches. 2. Duro-Guard® ISO HD (Coated Glass Facer) a. Use only insulation adhesive acceptable to the roof manufacturer that meets applicable design requirements. b. Attach insulation boards with insulation adhesive in parallel courses with end joints staggered 50% and adjacent boards butted together with no gaps greater than '/a inch 3. Duro-Guard© ISO it (Glass Reinforced pacer) a. Use only insulation adhesive acceptable to the roof manufacturer that meets applicable design requirements. b. Attach insulation boards with insulation adhesive in parallel courses with end joints staggered 50% and adjacent boards butted together with no gaps greater than'/a inch B. Roofing Membrane: 1. General Requirements a. Install membrane in accordance with the roof manufacturer's requirements. b. Cut membrane to fit neatly around all penetrations and roof projections. 2. Duro-Fleece 80-mil Membrane (Roll Goods) a. Read the adhesive's Safety Data Sheet (SDS) prior to rising the adhesive. b. Follow application guidelines outlined in the adhesive's Product Data Sheet. c. Inspect the surface of the deck/substrate. The deck/substrate must be clean, smooth, dry, and free of sharp edges, dust, contaminants, oil, grease, and loose, foreign material that may affect the installation of the roofing system and its performance. d. Unroll roofing membrane and position with a minimum 6-inch overlap along the selvedge edge. Roll ends must be butted together and membrane of the same mil thickness, without fleece backing, must be used to form the end lap. e. Fold the roof section back onto itself to expose half of the roof area to be covered by that section. f. Apply adhesive in front of the fold along its length. Apply at the required rate in smooth, even coatings without voids, globs, puddles or similar irregularities. Use care not to contaminate the area of the membrane where hot air welding will occur. g. Lift the top layer of membrane and, starting at the fold, use a stiff squeegee or broom to push the membrane into the adhesive. h. Repeat previous steps for the second half of the roof section. 3. Duro-Tuff 80 MiL bareback — Walls and vertical surfaces. a. Install membrane in accordance with the roof manufacturer's requirements. b. Install membrane to fit uniformly at transitions and wall intersections. c. Apply membrane solvent -based adhesive in accordance with manufacture's specifications. 075419 -13 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing d. Follow manufacture's specifications for mechanical attachment at transitions and vertical / horizontal requirements. C. Weld overlapping sheets together using hot air. Minimum weld width is 1-1/2 inches. D. Check field welded seams for continuity and integrity and repair all imperfections by the end of each work day. E. Flashings: Complete all flashings and terminations as indicated on the drawings and in accordance with the membrane manufacturer's requirements. 1. Provide securement at all membrane terminations at the perimeter of each roof level, roof section, curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition. a. Do not apply flashing over existing thru-wall flashings or weep holes. b. Secure flashing on a vertical surface before the seam between the flashing and the main roof sheet is completed. c. Extend flashing membrane a minimum of 6 inches (152 mm) onto the main roof sheet beyond the mechanical securement. d. Use care to ensure that the flashing does not bridge locations where there is a change in direction (e.g. where the parapet meets the roof deck). 2. Penetrations: a. Flash all pipes, supports, soil stacks, cold vents, and other penetrations passing through the roofing membrane as indicated on the Drawings and in accordance with the membrane manufacturer's requirements. b. Utilize custom prefabricated flashings supplied by the membrane manufacturer. c. Existing Flashings: Remove when necessary to allow new flashing to terminate directly to the penetration. Pipe Clusters and Unusual Shapes: a. Clusters of pipes or other penetrations which cannot be sealed with prefabricated menibrane.flashings shall be. sealed by surrounding them with a prefabricated vinyl - coated metal pitch pan and sealant supplied by the membrane manufacturer. b. Vinyl -coated metal pitch pans shall be installed, flashed and filled with sealant in accordance with the membrane manufacturer's requirements. e. Pitch pans shall not be used where prefabricated or field fabricated flashings are possible. F. Roof Drains: Coordinate installation of roof drains and vents. 1. Drain Assemblies with Clamping Rings: ' a. Remove existing roofing system materials from drain bowl and clamping ring. b. The membrane must extend beyond the inside of the clamping ring. c. Use a manufacturer supplied or approved sealant (1/2 tube minimum) between the membrane and drain bowl assembly. d. After the membrane is property installed onto the bowl and the clamping ring set in place, all bolts securing the ring must be installed to provide constant, even compression on the sealant. if bolts are broken or missing, replacements must be installed. 2. Drain Boots: 075419 -14 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing a. Remove existing flashing and asphalt at existing drains in preparation for sealant and membrane. b. Use a manufacturer supplied or approved sealant (1/2 tube minimum) to the outside of the drain boot and insert it into the drain. c. Fasten membrane around the -perimeter of the drain with the same fastening pattern as the field membrane. no less than I fastener per drain. d. Instal I a pair of composite drain rings (CDRs) to compress the boot to the pipe. Ensure the CDR openings face in opposite directions. e. Secure the manufacturer's drain guard over the opening by heat welding the attachment tabs to the roof membrane. G. Edge Details: l . Provide edge details as indicated on the Drawings. Install in accordance with the membrane manufacturer's requirements. 2. Join individual sections in accordance with the membrane manufacturer's requirements. 3. Coordinate installation of metal flashing and counter flashing. 4. Manufactured Roof Specialties: Coordinate installation of copings: counter flashing systems, gutters. downspouts, and roof expansion assemblies. H. Walkways: 1. Install walkways in accordance with the membrane manufacturer's requirements. 2. Provide walkways where indicated on the Drawings. 3. Install walkway pads at roof hatches, access doors, rooftop ladders and all other traffic concentration points regardless of traffic frequency. Provided in areas receivingregular traffic to service rooftop units or where a passageway over the surface is required. 4. Do not install walkways over flashings or field seams until manufacturer's warranty inspection has been completed. I. Water Cut -Offs: 1. Provide water cut-offs*on a daily basis at the completion of work and at the onset of `inclement weather. -- ----- 2. Provide water cut-offs to ensure that water does not flow beneath the completed sections of the new roofing system. 3. Remove water cut-offs prior to the resumption of work. 4. The integrity of the water cut-off is the sole responsibility of the roofing contractor. 5. Any membrane contaminated by the cut-off material shall be cleaned or removed. 3.4 FIELD QUALITY CONTROL A. The membrane manufacturer's representative shall provide a comprehensive final inspection after completion of the roof system. All application errors shall be addressed and final punch list completed. 3.5 PROTECTION A.. Protect installed roofing: products from construction operations until completion of project. 075419 -15 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing B. Where traffic is anticipated over completed roofing membrane, protect from damage using durable materials that are compatible with membrane. C. Repair or replace damaged products after work is completed. END OF SECTION 075419 -16 3-Part Speclticatlon Division 07 5419 - Polyvinyl -Chloride Roofing Brazos County Courthouse— Roof Overhead Plan 075419 -17 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing 075419,19 3-Part Specification Division 07 5419 - Polyvinyl -Chloride Roofing D"ETAILAS2011��' Approved Duro-Lastb:sealant (112 Wbe'rriir .) Clamping bolt (typ:) Clamping ring Drain body Approved Duro-Lasti, Duro-Last membranes (Note 1) adhesive Drain opening Approved insulat"ion, DeckJ Below -deck insulation cover board and/or Femco�;fitting by others (Note 2) vapor barrier (Note 3) (when required) Note 1 Duro-Last membrane must extend beyond the inside of the. clamping ring. The hole •'ih the membrane must be larger than the drain pipe diameter. Note 2-:,The designer should consider insulating the drain components below the deck to prevent potential condensation.. Note 3: Refer to specifications for vapor barrier, insulation and cover board requirements. REVISED: .,:. N!A ..I DRAINAGE DETAIL FOR ADHERED SYSTEMS PRE1/IQUS;' ;021281201T DURO-LAST° PVC CLAMPING RING ROOF DRAIN SCALE: ' NONE NEW CONSTRUCTION OR RE -ROOF 075419 - 20 114-c,Y0 Fah 1dt-nM 2` i:Svull.rJ-: C4,- n•-rrflcP CR bm6G OF Fr;-cirf r;ltii 11 3-Part Specification Division 07 5419 - Polyvinyl -Chloride flooring uhZ05 Al oum-rY - bu-p..ri t?tltu -tpl.ATn1 -DurA- �. .S;f11,7,5 ttnt�Pst.1G, �' ww1 btt.&-:ZfF 'i'raG .--DL:'� T4,•6 AUt+q-FW3GG P.AEPA. .lA4it.t:atV&+li 4'fdx�j )/ '�i9}les-F� (G7Z-7A� . 1 os3 44V13 �- _cNadxCd.. ft- hulk @ SKxcN ar K Fblt6 or.. rwme-s nAuc 3(n X 3fa`, w- ". * , j u ,iT 6,P_xP cP_ s Dvis,5i fii.sail hP4!;:ilC / ,APPt01)Vb athiAtll FziWk�„ti YViU'iilfiRfrt� lik�fi�rirt'�9`NL @'Ld.WPJi:,SfLlr,ZnLh (,T��tA+� `�ZOii� 075419 - 21 3-Part Specification Division 07 54 19 - Polyvinyl -Chloride Roofing Existing Curb Condition Contractor to include raising curb to allow installation of adhered flashings. Minimum 8" flashing: 075419 - 22 Brazos County Courthouse — Re -Roof Project Addenda #1-10-15-23 Be advised that the following are changes to the preliminary Scope of Work for the Brazos County Courthouse Re -roof project. 1. Disregard any reference in the Pec / SOW to 4'x8' HD ISO. The W HD ISO MUST be 4'x4' boards: for adhered applications. 2. The manufacture's "Peel Stop" detail ISAf E 3 U' RED.for this project, due to the use of the''/:" HD cover board in leu of the gypsum cover board. 3. The concrete nails supplied by the manufacture meet the specifications and warranty requirements for the project. These can be used in place of concrete screws. 4. Insulation Adhesives recognized by the manufacture for use in this project include; a. Duro-Grip CR720 b; Duro-'Grip OlyBond 500 c. TruFast Roofing Adhesive d. Duro=Grip INSTA STIK Quick Set e. Duro-Grip Millennium One Step S. Membrane Adhesives. recognized by the manufacture for use in this project include; a. Duro-Grip CR=20 b., TruFast Roofing Adhesive c: Duro-Fleece OMG Membrane Adhesive Brazos County Courthouse —=Re=Roof Project Addenda #2—10-17,23 Be advised that the following are changes to the preliminary Scope of Work, and Addenda #1, for the Brazos County Courthouse Re -roof project: 1. Disregard the use of Y" HD ISO as the cover board from the Preliminary specs and SOW. 2. The contractor shall include the use of a manufacture's approved %" Primed gypsum board as the cover board for this projbcti in leu of the,?" HD ISO board. Approved cover boards as follows: a. DURO-GUARD® DENSDECKO-PRIME 1/4ANCH ROOF BOARD b. DURO-GUARD® DEXCEL&FA GLASS MAT 1/4-INCH ROOF BOARD c. DURO-GUARD® SECUROCV® GYPSUM -FIBER 1/4-INCH ROOF BOARD 3. The manufacture's "Peel Stop" detail l� t for this project, since the spec has been changed to the %" Gypsum cover board TAPERED INSULATION QUOTATION Quote # L033301-1 rOURO O .AST. Phone: (800)-933.1478 Fax: {770)-955-6207 Revised. 911812023 ce r moor. Project: Brazos County Courthouse Prepared: 911312023 Location' Bryan, TX Bid Date Tapered System Detail: Tapered Area: 118,03 SQS Slope per ft., #WA Min Thickness: 2.50° Max Thickness: 8.75"' Cricket System Detail: Cricket Area: 22.54 SQS Slope per it.: 112" Min Thickness: 0.50" Max Thickness: 4.50" Comp strength: 20 psi Squares Applied: 277.73 SQS Min LTTR-value: 14.25 Avg LTTR-value: 26.58 R-value per Inch: 5.7 Total truckloads: 1.69 Total units (4x4): 90.88 PRICE: $0.00 Expiration: 1 12/3112023 Notes: .,114 .extenaea.taper wnn.a 4,urtlu,1W-MCkets and 2A base layer a:;;.. ::::. : PriC .. IC`nn PcilmnIP rtnt.minrnrdnnrf Nail-hP nri-4 AI Irma M diinmant . •. Quote is based oninterpretation of plans and specifications received ' Partial trticliload quantites'are subject to defeilX Night and fuel surcharges. Freight and Fuel surcharges are notincluded In quotation Ail quoted material Is 4'x4' unless noted otherwise. ._—1Expiration date Isship bydate'--• QIIOTEDTO: ;__, ,,.._,,.F.;. I; ESTIMATOR: Logan Orvis EMAIL: tonrts@a0esroo}ng.eom 5 F. Op t T6 p* Brazos County i OF Purchasing Department � � 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 3614293 BRAZOSCOUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would Iike to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: November 21, 2023 RFQ NUMBER: CIP 24-603 TITLE: Construction -Manager -at -Risk for Medical Examiner's Facility REQUESTING DEPARTMENT: ARPA Funds APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: 1\10 �/� M set2- Q I Q o 0-3 AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING LLC DUDLEY Engineering LLC (dba DUDLEY) is pleased to propose the following Agreement for providing construction materials testing services for I&GN Road Rehabilitation. PROJECT SUMMARY Project Name: I&GN Road Rehabilitation Agreement Date: 1111412023 Project Location: I&GN Road: College Station,TX Agreement Coordinator: Tom Anderson, EIT Client Name: Brazos County,TX Proposed Services: CMT services Client Representative: Mr. Fred Paine DUDLEY Project No.: 23-50040 Client Email: FPaine@brazoscountytx.gov Estimated Fee to Complete Project: $91,125 SCOPE OF SERVICES DUDLEY has been requested to provide a cost estimate for construction materials testing services along I&GN Road. The CMT services will be concentrated towards fill/subgrade testing, asphalt testing, and concrete testing for the project. Each of these services is outlined in more detail in Table 1 on the following page. COMPENSATION Our work will be performed on a time and materials basis invoiced at the rates indicated in the attached fee schedule and Master Agreement. Based on the project information available for our review and the construction materials testing services described, we will perform the proposed scope of CMT services for an estimated cost of $91,125. We understand that there may be some redundancies and overlap of services. In these cases, we would expect the fees to be combined, thus reducing the overall cost of our services. All labor, equipment and transportation charges are billed on a portal-to-portal basis from our office. There is a two- hour minimum trip charge for all services, excluding sample pickups. Sample pickups will have a one -hour minimum trip charge.The services provided will be based on the unit rates included on the following page inTable 1. Please note that this is only a budget estimate and not a reflection of the maximum price that may be incurred. Many factors beyond our control, such as weather and the contractor's schedule, will dictate the final fee for our CMT services. ADDITIONAL PROVISIONS An electronic copy of the Agreement has been provided to you. Please retain a copy of this document for your records. Lastly, we appreciate the opportunity to work with you on this project and if you have any questions or need further information, please feel free to contact us at (979) 777-0702. G.Taylor Stinson, I? E., M.S., LicensedTexas Engineer No.127726 Tom Anderson, E.I.T. Dudley Engineering LLC d/b/a DUDLEY Texas Engineering Firm Registration 18677 Agreement: 23-50040 Page 1 of 6 tt1a►1613 AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING, LLC Table 1. CMT Service Cost Estimate Summary Support Truck (trips) 9 $10.50 $94.50 Engineering Technician (hours) 18 $60.00 $1,080.00 Standard Proctor Sample Preparation (hours) 3 $75.00 $225.00 Standard Proctor (ASTM D698, 4-4nch mold) 3 $135.00 $405.00 In -Place Density/Moisture (tests) 28 $25.00 $700.00 Molding Soil -Cement Compression Test Cylinders (6 per set) 3 $187.50 $562.50 Compression Soil -Cement Cylinders (6 per set) 3 $120.00 $360.00 Project Manager (hours) 4 $90.00 $360.00 ,off !! !�M..... ! ._.�' °*vs '� .,s � ...<Y.C�'- .F.'K'h., xx+, 'O{.'�i.. ..Jk>, n ,. �ex�.r ....«.3 �..,. .,-.�..�. Paz :. k.x: ._.-. .,_,�i. �i, r.a',� •.., Support Truck (trips) 12 $10.50 $126.00 Engineering Technician (hours) 36 $60.00 $2,160.00 Standard Proctor Sample Preparation (hours) 4 $75.00 $300.00 Standard Proctor (ASTM D698, 4-inch mold) 4 $135.00 $540.00 In -Place Density/Moisture (tests) 80 $25.00 $2,000.00 Molding Soil -Cement Compression Test Cylinders (6 per set) 4 $187.50 $760.00 Compression Soil -Cement Cylinders (6 per set) 4 $120.00 $480.00 Project Manager (hours) 120 $90.00 $10,800.00 Agreement: 23-50040 Page 2of6 AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING, LLC punt* - Support Truck (trips) 12 $10.50 $126.OD Engineering Technician (hours) 35 $60.OD $2,160.00 Standard Proctor Sample Preparation (hours) 2 $75.00 $150.00 Standard Proctor (ASTM D698, 4-inch mold) 2 $135.00 $270.00 In -Place Density/Moisture (tests) 50 $25.00 $1,200.00 Molding Soil -Cement Compression Test Cylinders (6 per set) 4 $187.50 $750.00 Compression Soil -Cement Cylinders (6 per set) 4 $120.00 $480.00 Project Manager (hours) 60 $90.00 $5,400.00 Support Truck (trips) 12 $10.50 $126.00 Senior Engineering Technician/Concrete Pours (hours) 36 $75.00 $2,700.00 Engineering Tech nician/Cylinder Pick -Up (hours) 12 $60.00 $720.00 Casting Cylinders (5 per set) 12 $75.00 $900.00 Air Content & Slump (tests) 12 $40.00 $480.00 Compression of Cylinders (5 per set) 12 $75.00 $900.00 Project Manager (hours) 10 $90.00 $900.00 Agreement: 23-50040 Page 3 of 6 AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING, LLC a�D~ Y� ^`,y.;ri k � a �"kH ' �' Y C'.„�"`�* "x,'a- Ni# 4. $::� E pr^'sh ,# - sa" '�� �,.JSG� "' °✓"a` EG C ,e 3 � ��+ x-• s� +LSc � ^:�q f°v .�'' S� yc"� es5 L> A'i y. "i r s ;'y '` �":7�4,z;$ ✓' k-��',as'C,�`� s�F ..�gy�Si3kyir 'r 3i:.'�'a§ '��� ryL �+`,.., ,,, ( $,. �.£?�� �"'�.^' �., R �� %!'`iF�� �Tva% r"� i) i «y�"^v f��^ �� "€� � 'V \� '. c Description of Work (Units) A.i Quantity Unrt Rate Total Support Truck (trips) 10 $10.50 $105.00 Senior Engineering Technician (hours) 20 $75.00 $1,500.00 Sample Preparation (hours) 8 $75.00 $600.00 Proctor (Tex-114-E, Part 1) 8 $170.00 $1,360.00 In -Place Density/Moisture (tests) 50 $25.00 $1,250.00 Project Manager (hours) 6 $90.00 $540.00 Nfl Task 2`Subtotal ....... :.:......-. - -._.. $5,355 00 s' y � as ' i-+� i ',..z� 'd'S-bgrade , TASK 3 Reclaim �Asj haitic Concrete and Crushetl Rock Base=CementStabIhz Testing ,. h .� ;i`F.i i L• }3 uYx ?: c,'J`,'' did`'3�'ve3 ,%av per'¢" .t°m Notes Assv�7�tl� testing performed �ry 500 Irnearfeet of roadway: Twoµweeks '.�. y.. �� assumed##tom (.S ram' `y `. 'L-,r�� «'Y?c"•,d' to frmsh& wrll€bd - �.-�'vvrx. 0.4i.... -'��•_ , Z,. .. Z.r ✓P>� x•.` .,'i' smart ns2„' x. fA.°xr ,�� �, ��z ,���� .V. t .aJ";.8f�'..: S. _k� Support Truck/Initial Depth Checks (trips) 4 $10.50 $42.00 Engineering Technician (initial Depth Checks) 8 $60.00 $480.00 Initial Depth Checks (LS) 8 $10.00 $80.00 Sample Preparation (hours) 8 $75.00 $600.00 Tex-120-E, Part I I (tests) 8 $425.00 $3,400.00 Tex-113-E (tests) 8 $210.00 $1,680.00 Support Truck In -Place Moisture/Density Testing (trips) 15 .. $10.50 $694.50 In -Place Dens ity/Moisture (tests) 28 $25.00 $700.00 E S'�t= d..,Y id Subgratl_ 3 lacmetl Asphaltic,ncreteyand Crushe'&RocWE C� ase Cemer�tStabI cTest�ng ry�T,A3K �Re Final Depth Checks 28 $10.00 $280.00 Engineering Technician/In-Place Moisture/Density Testing 60 $6b.o0 $3,600.00 (hours) Molding cement treated base (LS) 14 $150.00 $2,100.00 Compression cement treated base (LS) 14 $80.00 $1,120.00 Project Manager (hours) 14 $90.00 $1,260.00 Task 3 Subtotal $75499 50 Agreement: 23-50040 Page 4 of 6 AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING, LLC h.. ...z..,,......K. , ..v„q+ a°:.. �: - ,.t;�_ .,r. � x . ,ilk` 3_ r : 4r,a �. r , u--9<w'eY,�*z.afi:u z.,.,�.z: ` _�i. �, yam, a•a,.�. , rsao��xf—a.' �:. O�! �` g P ,TYP�`MAC andType C HMAt (each) E dNotes Assumed onw 1 atit zest wit be erfoi' ed fors ..�-.... � t. ... Description of Work (Umtsj Quantaty Unit Rate Total Support Truck 2 $10.50 $21.00 Engineering Technician 8 $60.00 $480.00 Hamburg Wheel Tracking 2 $600.00 $1,200.00 Project Manager (hours) 2 $90.00 $180.00 Task 4A Subtotal $1,881 00 ���SK 4B FMAC P,lanf Trips r Notes'Asstim tl one {) tripvgiil be regw�edforTypedi3 HMAC andTa pe C HMAC. Support Truck (trips) 2 $50.00 $100.00 Engineering Technician (hours) 8 $60.00 $480.00 Aggregate Correction Factor (tests) 2 $690.00 $1,380.00 HimTask 46; Subtotal ,.,._ _. 0 00 '"v' a v d a x a , t.c: "'" s.1,. aa• r , ,� 3 �" r�r°j` s qe Ar a v TASK 4C ` HMAC TesttngxDuring placements " <,#'£tier,..: " .e ..'�t "ra s Notes ;The timatetl,eosts ha^ ssumetlthat HI/If1C p lacementw I >tale approximately 3 weeks to coplete arad that oJ ne (1) trip,,, �� Support Truck (trips) 15 $10.50 $157.50 Senior Engineering Technician (hours) 75 $75.00 $5,625.00 HMAC Field Density (tests) 70 $25.00 $1,750.00 Sieve -Analysis (tests) 30 $50.00• $1,500.00 Bulk Specific Gravity (tests) 30 $50.00 $1,500.00 Asphalt Content (tests) 30 $125.00 $3,750.00 Theoretical Max Specific Gravity (tests) 60 $70.00 $4,200.00 Laboratory Manager (hours) 15 $90.06 $1,350.00 Task 4C Subtotal ' $19,832 50Fill Agreement: 23-50040 Page 5 of 6 AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING, LLC puaLEy �., `i3y� g .., y : yy3,�},,:5 `� '$ ''�£i°'.l .• .^' �.. � T} �' ti$`3t' k' r.�i3•.#p.ca".�_ ,.£�:bc.��..��5s�?.:�.>'&a`. �� .,+.l+,.wa i �3' t �iy j Z pa4 1�f '� 7 '$�$"`� k �*1. L,.si E.'Ci {�.,`. r. 9w;,' h #. .En'p'f4 5 1 `iSN ?a< 've+.` 3 hh Notes,Ass�¢swo (2) cQr� �WuII be collected every 500 hnafeetof :Z2$'J�..w ...".,c' L�3'.br i.X�`a, .�i �• .R ,F''� -3 «':vxicE'r�aN3F ,,y�s'[�rTa`�+s�i#�..ia F,*'C.0 4 S `T"R"U H e'� Y # �voadway z+Y J•*'o-S�"?.a A i�'. A15 ,..3.'m�`�,�`. i .t9', $ i5 dh .��.�.�'as i�. ;AF•.Y.> .. Support Truck (trips) 3 $10.50 $31.50 Engineering Technician (hours) 18 $60.00 $1,080.00 Asphalt Coring Equipment (hours) 18 $45.00 $810.00 Air Voids (tests) 44 $50.00 $2,200.00 Core Thickness (LS) 100 $25.00 $2,500.00 Backfilling Core Holes (LS) 100 $10.00 $1,000.00 Laboratory Manager (hours) 8 $90.00 $720.00 IT 'Task 4D Subtotal .: $8,341:50 Rd°w°x* t='i ems. -�,� ��� �' vq q. n -_ � 3 a �3aESTIMATED PROJECT TOTAL..? .. f�. .. . � i 3.,E6 �� x � r;��x� •7b,�`�c�' �.i •s�,12450 Agreement. 23-50040 Page 6 of 6 Kristeen Roe, CTA, PCC County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REQUESTOR HUM LINDSAY ADDRESS 412 TARROW ST COLLEGE STATION TX 77840 OWNER NAME RANDALL SPRADLIN PROP ID# 416,785 REFUND AMOUNT $ 1 i 0.19 REQUESTOR UNIVERSITY TITLE ADDRESS PO BOX DT COLLEGE STATION TX 77841 OWNER NAME ELSIE FAILS PROP ID# 349,846 REFUND AMOUNT 376.21 REQUESTOR UNIVERSITY TITLE ADDRESS PO,BOX DT COLLEGE STATION TX 77841 OWNER NAME GUSTAVO FAJARDO PROP ID# 423990 REFUND AMOUNT 1$16.03 REQUESTOR UNIVERSITY TITLE ADDRESS P0; BOX DT COLLEGE STATION TX 77841 OWNER NAME MARCOS & LILLY BENAVIDES PROP ID# 338789 REFUND AMOUNT 073.85 REQUESTOR AdALBERTO PEREZ LICEA & MARIADELREFUGIO GARCIA ADDRESS 8780 ADAMS FLAT RD BROOKSHIRE TX 77423 OWNER NAME LIFELINE SANCTUARY INC PROP ID# 370506 REFUND AMOUNT $ 1345.00 REQUESTOR 21ST MORRTGAGE ADDRESS PO IBOX 477 KNOXVILLE TN 37901 OWNER NAME BRfAN KROHN PROP ID# 406776 REFUND AMOUNT 122.40 REQUESTOR 21ST MORTGAGE ADDRESS PO IBOX 477 KNOXVILLE TN 37901 OWNER NAME JOSE 8i LAURA GARCIA PROP ID# 418251 REFUND AMOUNT 1$14,3.15 OWNER NAME PROP ID# REFUND AMOI i APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979- OWNER'S NAME AND ADDRESS SPRADLIN RANDALL L 109 RIDGEWOOD ST COLLEGE STATION TX 77845-9637 ' Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, i930 City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: ROLLING RIDGE, SPACE 109RW, SER# 00011527315, HUD# NTA1663993 Address: 109 RIDGEWOOD (PVT) I Account# 410785 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2023 f Taxpayer's reason for refund: OP -Overpay! REFUND TO: HUGH LINDSAY 422 TARROW ST COLLEGE STATION TX 77840 Payment Date Amount Paid Refund Amount Requested 20/27/2023 . $1168.27 $170.19 Sign below and return form to a Br zos County Tax Office. "I her y apply, orthe ref d of th above -described taxes and certify that the information on this form is true and correct." ie Aloy re Mule- to-V5- Siena a batd Phone # Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REF.U.ND.DETERMINATION l The ax refu 's [ pr [ ]Disapproved tit j a1)a3 Authorized Officer Signature I Date Authorized Officer of taxing unit for refund appilications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 10/27/2023 KRISTEEN ROE, CTA PH# (979) BRAZOS COUNTY TAX ASSESSOR C{ 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: LINDSAY HUGH W 412 TARROW ST COLLEGE STATION, TX 77840-7811 Receipt Number 3266586 Date Posted 10/27/2023t Payment Type P Payment Code OverlRefund Total Paid _ _ _ • St,168.27 Property ID _ . Geo _ Legal A_c_r_es i - owner Name and Address 410785 :702018-00000-0041 0.0000 1 i SPRADLIN RANDALL L J 109 RIDGEWOOD ST _ -Legal-Description_ COLLEGE STATION, TX 77845-9637 ROLUNG RIDGE, SPACE 109RW, SER# 0001152.7315, HUD# NTA1663993 - - Situs - 151M Nat[re • 109 RIOGEWooD {PVn-, - - --- -•.. _-_ -- - ---• �- ---- • - -•-- - ---- -- - --- --- ------ ' Enti � _ Year_ t_Y._.. r _ _Rate _ T_axahle__Value -_ __ - Z REFUND ENTITY 2023 0.00000 0 1 EMG SVCS DIST #1 2023 0.02071 71,670 1 COLLEGE STATION ISD 2023 0.96220 71,670 1 BRAZOS COUNTY 2023 0.40970 71,670 1 Tender De Check ' RE Operator Batch -- tmoore 481o7 (2023 MH Escrow Payments) Page:1 Receipt issued in nt # _ Void _ I _ Original tax D_ iscnts __ P8l Att Fees • �• Overage Amount Pd 388 N 170.19 0.00 0.00 0.00- 0.00 170.19 437 N 14.84 0.00 0.00 0.00 0.00 14.84 437 N 689.61 0.00 0.00 0.00 0.00 689.61 437 N 293.63 0.00 0.00 0.00 0.00 293.63 Balance Due As Description- -- 2023 ESCROW 1,168.27 MOM:-170.19 Amount. 1169.27 1168.27 -_ - _ - - -- - _ -- -- - - - - Total Paid. - - - - - - - - - _ - - 9,788.27 Ace with Section 31.075 of the Texas Property Tax Code TNwl-,ft%bn. A APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS FAILS ELSIE MARIE 23965 FRONTIER LN NAVASOTA TX 77868-8163 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: MOBILE HOME SER# PH0712235A, HUD# PFS1039676, SEVEN ELEVEN RANCHES, LT 55 Address: 23965 FRONTIER LN , Account # 349846 I TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 I 10/26/2023 $754.84 $376.21 Taxpayer's reason for refund: REFUND TO: UNIVERSITY TITLE PO BOX DT COLLEGE STATION TX 77841 Sign below and retu rm to the Brazos County Tax Office. er by aprf ly for t efund of the abov described taxes and certify that the information an this form is true and correct." Si _ ature IV q {\/1//yatU% Phone # VVV Email Address • if you make a false statement on this applicat•on, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION het fund Llsj Approve ( ] Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 1012612023 01:32PM KRISTEEN ROE; CTA PH# (979) 775-99,30 BRAZOS COUNTY TAX ASSESSOR COLLECTOR _ _Receipt Number_ 4151 COUNTY PARK CT I 3266464 BRYAN, TX 77802 Date Posted - _ 1012§12023 Payment Type P Payment Code dv_edRefund Total Paid _ $754.84 PAID BY: UNIVERSITY TITLE COMPANY PO BOX DT COLLEGE STATION, TX 77841-5079 ID Goo Legal Acres _Property 349846 702U20-0000-U44b I 0.0000 Legal Description MOBILE HOME SER# Ptt6712235A, HUD# PFS1039676, SEVEN ELEVEN RANCHES, LT 5: Situs DBA Name _ _ 23965 FRONTIER LN , I Entity Year Rate _TaxableV_alue Simt# _Vold • ZREFUND ENTITY 2023 0.00000 0' 148376 N• EMG SVCS DIST #1 2023 0.02071 76,057 43311 N NAVASOTA ISD 2023 0.98534 39,951 46311 N BRAZOS COUNTY 2023 0.40970 51,439 43311 N Owner Name and Address FAILS ELSIE MARIE - • - •-• 23965 FRONTIER LN NAVASOTA, TX 77868-8163 Original 'fait Discrits P&1 Att trees Overage Amount Pd -- 376.21 0.00 0.00 0.00 0.00 376.21 15.75 0.00 0.00 0.00 0.00 15.75 159.60 0.00 0.00 0.00 0.00 150.60 203.28 0.00 0.00 0.00 0.00 203.28 764.84 Balance Due As Of 1012612023: -376.21 Tender Details Description Amount Check REF OST 2023 ESCROW 754.84 754.84 Operator Batch I 'total Paid tmoore 48107 (2523 MH Escrow Payments) 754.84 I Page: i Receipt Issued In Accordance with Seclion 31.075 of the Texas Property Tax Code T=AUemaUw%W. APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979- OWNER'S NAME AND ADDRESS FAJARDO GUSTAVO P 203 KOSAREK ST BRYAN TX 77803-1386 I Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: SER# 00011931459, HUD# NTA1840698, HANUS, BLOCK 2, LOT 4 & 5A-513 Address: 203 KOSAREK ST , Account# 423990 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 1 10/27/2023 $1627.S1 $16.03 Taxpayer's reason for refund: OP -Overpay) ent REFUND TO: UNIVERSITY TITLE PO BOX DT COLLEGE STATION 77841 and return fft to the Brazos Co my Tax Office. odty for the rbfbnd of the -above- ascribed taxes and certify that the information on this form is true and correct." 5i atue _ t ' . WVT1 Phone # Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state ]ail felony under Texas Penal Code Section 37.10. 1 TAX REFUND DETERMINATION e ndis [ Approved [ ]Disapproved . titja�la' Authorized Officer Signature Date I Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 10/27/2023 09:42AM KRISTEEN ROE, CTA PH# (979) BRAZOS COUNTY TAX ASSESSOR CI 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: UNIVERSITY TITLE COMPANY PO BOX DT COLLEGE STATION, TX 77841-5079 Property ID Geo Legal Acres 4239§6 '70202d_0000-0061' 0.0000 Legal Description _ SER# 00011931459, HUD# NTA1840698, HANUS, BLOCK 2, LOT 4 8 5A-5B _ 31tus _ _ DBA Name _ 203 KOSAREK ST , Entity_ Year Rate ' _ taxable Value_ _ Stmt i# Voi_d_ Z REFUND ENTITY _ 2023 0.00000 0 148391 N� BRAZOS COUNTY 2023 . OA0970 81,269 43377 N CITY OF BRYAN 2023 0.82400 81,269 43377 N BRYAN 1SD 2023 0.94920 81,269 43377 i N Receipt Number 3266627 Date Posted 10/2712023 Payment Type P Payment Code 0_17erlRefund Total Paid Owner Name and Address FAJARDO GUSTAVO P _ . 203 KOSAREK ST BRYAN, TX 77803-1386 Original Tax_ Discnts P&I Att Fees O_ verage Amount Pd 16.03 _ 0.00 0.00 0.00 0.00 16.03 332.96 0.00 0.00 0.00 0.00 332.96 507.11 0.00 0.00 0.00 0.00 507.11 771.41 0.00 0.00 0.00 0.00 771.41 1,627.51 Balance Due As Of 1012712023; 46.03 Tender �Detti ils - Description Amount Check REPOST 2023 ESCROW 1627.51 1627.51 Operator Batch - - Total Pald tmoore 48i07 (2028 MH Escrow Payments) _ 1,627.51 Page_ 1 Receipt issued in Accordance with Section 31.075 or the Texas Property Tax Code APPLICATION FOR TAX REFUND Collecting Office Name I Brazos County Tax Office 4151 County Park Court , Bryan, Texas 77802 Ph. 979-775-9 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD OWNER'S NAME AND ADDRESS BENAVIDES MARCOS C & LILLY 20 NORTHMOOR RD SAGINAW M148602-5265 PROPERTY DESCRIPTION Legal: MOBILE HOME SERIAL # KHTX1540049A, LABEL # PFS0861148, VISTA OAKS, LT-47 Address: 7939 LONGVIEW DR , Account# 338789 i TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2023 Taxpayer's reason for refund: OP -Overpayment REFUND TO: UNIVERSITY TITLE PO BOX DT I COLLEGE STATION TX 77841 Payment Date Amount Paid Refund Amount Requested 10/26/2023 $959.S4 $873.8S v and return form to the Brazos County Tax Office. apply foq there nd of the above- scribed taxes and certify that the information on this form Is true and correct." n 11 Phone q Email Ad ress if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION ThE tax r nd Is �qcl I l Authorized Officer Signature Date 01at103 Authorized Officer of taxing unit for refund applications over amount required under Section 32.11 Tax Code Authorized Officer Signature I Date R& 7 TAX RECEIPT 10126/202312:58PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT I BRYAN, TX 77802 I I PAID BY: UNIVERSITY TITLE COMPANY PO BOX DT COLLEGE STATION, TX 77841-5079 Receipt Number 3266449 Date Posted _ _ 10/2812023 Payment Type P Payment Code _ _, dv-edRefund Total Paid _ 5959.24 Property ID Legal Acres _ _ Owner Name and Address' 388789-'768700-0000-0471 — 0.0000 Kj AVIDE§ MARCOS C & LILLY 20 NORTHMOOR RD Legal Description _ _ _ SAGINAW, MI 48602-5265 MOBILE HOME SERIAL# KHTX1540049A, LABEL# PFS0861148, VISTA OAKS, LT-4.7 Situs _ - - RBA Name 7938 LONGVIEW DR Entity Year Rate Taxable Va_lu_e Stmt # Void Original Tax P&I Att Fees Overage Amount Pd Z REFUND ENTITY 2023 0.00060 0 148373 N 873.85 _Discnts 0.00 _ 0.00 0.00 0.00 673.85 0.00 0.00 16.16 EMG SVCS DIST #3 2023 0.02400 67,305 11075 N 16.15 69.24 0.00 . 0.00 0.00 0.00 0.00 0.00 9.24 BRAZOS COUNTY 2023 0.40970 19,731 11075 N 969.24 Balance Due As Of 1012612023:-873.85 Tender _ Details' T_ Description A_ mount Check REPOST 2023 ESCROW 959.24 959.24 - I - Operator Batch - - -- - . _ - -- —_ _ — -. _- _ — Total Paid tmoore 48107 (2023 MH Escrow Payments) 959.24 Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code T�•n�u•� ur APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-77S-9930 OWNER'S NAME AND ADDRESS LIFELINE SANCTUARY INC 17722 STATE HIGHWAY 6 S COLLEGE STATION TX 77845-8468 Collecting Tax for. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: SER# DSETX10610A, HUD# NTA1438800, DEER PARK, BLOCK 1, LOT 2A, ACRES 3.91 Address: 17722 SH-6 S , Account # 370506 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested- - , ZREFUND 2023 I 10/26/2023 $134S.00 $134S.00 Taxpayer's reason for refund: OP -Overpayment REFUND TO: LICEA ADALBERTO PEREZ MARIA DEL REFUGIO RODRIGUEZ GARGIA 8730 ADAMS FLAT RD BROOKSIHRE TX 77423 ; Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." AdcObe* FeeZp L;ceci- MV`�f1 del—i�{�o1�1O lbL'.c;ce/ GQrCIG y I 2A Signature I Date 9.9Z 3 6 �tl �S regc, fLgey 4 C Phone # Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th tax re is [ Approved ]Disapproved i�1 a►l a� Authorized Officer Signature I Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature I Date TAX RECEIPT 10/26/202302:51PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: LICEA ADALBERTO PEREZ MARIA DEL REFUGIO RODRIGUEZ GARCIA 8730 ADAMS FLAT RD BROOKSHIRE, TX 77423 Receipt Number 3266503 -ale Posted _ _ __1012612023 Payment Type _ P Payment Code _OverliteNnd' Total Paid Property ID Goo _ - — Legal Acres 0.0000 _ �� ; Owner Name-and'Address SANCTUARY INC 370566 .702018-0000-0857 ;LIFELINE —' . _ _ 17722 STATE HIGHWAY 6 S — • — _ _ _ ___ ,_ Legal Description I COLLEGE STATION, TX 77845 8468 _ SER# DSETXt081m 1•IUD# NTA1438800, DEER PARK, BLOCK 1, LOT 2A, ACRES 3.91 ; situs - ----- -- - - -- .— DBA 17722 SH-8 S , - - — - — -- -- - - - — — -- - -- Entity _Year Rate T_ax_able_V_alue r St_mt # _ Void _ Original Tax1 Discnts __ P81 Att Fees Overage Am_ ount Pd, 0.00 0.00— 0.00 0.00 Z REFUND ENTITY 0— 2023 0.00000 148377 N 1,345.00 �'3 S 00 Balance Due As Of 1012612023: 4345.00 Tender Details -_ _ Description Check REPOST 2023 ESCROW Operator Batch - tmoore 48107 (2023 94 Escrow Payments) _ Paae:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code - --- Amount. 1345.00 - -_ - -Total Paid 1,346.00 APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS Collecting Toxfor: (taxing entities) Brazos County, City of Bryan, City of college Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD KROHN BRIAN WAYNE 2169 STONE MEADOW CIR BRYAN TX 77803 �' l PROPERTY DESCRIPTION Legal: STONE HAVEN COMMUNITY, SPACE 2169 STONE MEADOW CIR, SER# FLE240TX1638648A, HUD# PFS1175248 Address: 2169 STONE MEADOW (PVT) CIR Account# 406776 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested_ ZREFUND ` "- "- - • 2023-10/27/2023 $746.00 - %2ZA0 Taxpayees reason for refund:"OP-Overpayment REFUND TO: 21sr MORTGAGE PO BOX 477 KNOXVILLETN 37901 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form Is true and correct.' Signetur�' scb-QG5 " oo-a-1 e* Phone # >~1$(� ate -�yir1�Q2�1 �•c,-Q n7� sl M iCi�if�QP_ .41w{ EI'nail ddre s V V If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION T e tax re nd is Approve j Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 10/2712023 08:48AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151_COUNTY PARK•CT BRYAN, TX 77802 PAID BY: 21 St MORTGAGE CORP PO BOX 477 KNOXVILLE, TN 37901 Receipt Number 3266583 Date Posted 10/27/2023 Payment Type P Payment Code over/Refund- Total Paid $746.00 Property ID Geo _ Legal Acres _ Owner P1ame a_nd Address 406776 702020-0000-0191 0.0000 KROHN BRIAN WAYNE - 2169 STONE MEADOW CIR Legal Description BRYAN, TX 77603 STONE HAVEN COMMUNIT`( SPACE 2169 STONE MEADOW CIR, SER# FLE240TX1638648A, HUD# PFS1175248 Situs DSA Name 2169 STONE MEADOW (PVT) CIR Entity _ Year Rate Taxa_ble_Val_ue Stint # Vold_ _• Original Tax__ -Discnts P&1 Att Fees _ Overage ourit Pd- A_ m Z REFUND ENTITY BRAZOS COUNTY 2023 0.00000 0 2023 0.40970 60,327 148887 N 73605 N 122.40 247.16 0.00 0.00 6.00 0.00 0.00 0.00 0.00 122.40 0.00 247.16 CITY OF BRYAN 2023 0.62400 60,327 73605 N 376.44 0.00 0.00 0.00 0.00 376.44 746.00 Balance Due As Of 10/27/2023:-122.40 Tender Details - Description Check REPO& 2023 ESCROW Operator Batch _ tmoore 48107 (2023 MR Escrow Payments) Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code Amount 746.00 746.00 Totai Paid 748.00 Trod A��M1 �. APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 Collecting Tax for. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD OWNER'S NAME AND ADDRESS GARCIAJOSE AJR & LAURA % GROSS LAURA 3901 TANGLEWOOD DR BRYAN TX 77802-4130 CS1% .J PROPERTY DESCRIPTION Legal: SER# 125000HB005032A, HUD# NTA1828959, CASTLE HEIGHTS, BLOCK 16, LOT 10 Address: 1501 DOUGLAS ST Account # 418257 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested - ZREFUND 2023 10/27/2023 $1494.10 $143;15 Taxpayer's reason for refund: OP -Overpayment REFUND TO: 21ST MORTGAGE PO BOX 477 KNOXVILLKE TN 37901 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the Information on this form is true and correct.'.' Slg__ ture Pate gi;5e c Ali 2jc �1�14�i (,art i d�y 2t 'Ll �w�e,r % Phone # 1mai Add ess if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th nre is [ Approved [ ]Disapproved Authorized Officer Signature n /Q1 l as Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date i TAX RECEIPT 10/2712023 09:33AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRA20S COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: 21ST MORTGAGE CORPORATION 620 MARKET ST STE 100 KNOXVILLE, TN 37902-2208 ,Recelpt Number 3266621 Date Posted 10/27/2023 Payment Type P Payment Code Over/Refund Total Paid $1,494.10 Property 1D Geo _ Legal Acres _ Owner Name and Address - 418257 702U19-0000-0227 0.0000 GARCIA JOSE A JR & LAURA % GROSS LAURA Legal Description 3901 TANGLEWOOD DR SER# 125000HB005032A, HUD# NTA1828959, CASTLE HEIGHTS, 6LOCK 16, LOT 10 BRYAN, TX 77802-4130 Situs _ DBA Name 1601 DOUGLAS ST , _ _ _ Entity Year Rate Value ~_ $tmt# Void _ Original Tax Discnts . _ P&I Aft Fees Overage Amount Pd. Z REFUND ENTITY _T_axable 2023 0.00000 0_ 146390 N N 143.15 279.13 0.00 0.00 0.66' 0.00 0.00 0.00 0.00 0.00 143.15 279.13 BRAZOS COUNTY CITY OF BRYAN 2023 0.40970 68.130 2023 0.62400 68,130 48681 48681 N 426.13 0.00 0.00 0.00 0.00 425.13 BRYAN ISD 2023 0.94920 88,130 48681 N 646.69 0.00 0.00 0.00 0.00 646.69 1,494.10 Balance Due As Of 1012712023: 443.15 Tender Details - Description Amount. Check REPOST 2623 ESCROW 1494.90 1494.10 - Operator Batch - _ - - - _ - - - Total .Pald tmoore 48107 (2023 MH Escrow Payments] 1,484.10 Page:1 Receipt issued In Accordance with Section 31.075 of the Texas Property Tax Code •ten auw BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2022-2023 BUDGET YEAR NO.22/23 56.01— 56.02 On this the 21s' day of November 2023 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 21s' day of November 2023 the Court heard and approved a budget amendment(s) for the 2022-2023 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2022, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 21 sc day of November 2023. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. L=:- Bv- ITuane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 56.01 11/21/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Court Support - Civil Supplies and Other Charges Expenditure 5,871.32 General Fund Court Support - Civil Professional Services Expenditure 5,871.32 to the correct accounts for Ad Litem services for FY For Ox�cle�n`.tryf Only;,=: . �� ��,d_ >�' �' "� � r,�:: X� . �,�� � ��"� � �`� � �,�"°r, T. "� ,.£�� ���t>>���i i •_ �,�x���$.n=: 'FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 11020000 61020000 126.15) 01000 11020000 61210000 (3,745.17) 01000 11020000 61931000 (2,000.00) 01000 11020000 72192000 5,871.32 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 56.02 4 4 /94 Mn9R FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Permanent Improvement Fund Information Technology - Capital Capital Outlay Expenditure 353,497.03 General Permanent Improvement Fund Juvenile Services - Capital Capital Outlay Expenditure 15,795.00 General Permanent Improvement Fund General Fund Expenditure Revenue 369,292.03 369,292.03 General Fund Sheriff Office - Jail Administration Capital Outlay Expenditure 18,830.00 General Fund Sheriff Office - CSISD School Security Capital Outlay Expenditure 2,510.86 General Fund Information Technology - Non Capital Contractual Services Expenditure 114,777.84 General Fund District Attorney - Non Capital Contractual Services Expenditure 59,967.84 General Fund Sheriff Office - Non Capital Contractual Services Expenditure 212,119.99 General Fund Sheriff Office - Jail - Non Capital Contractual Services Expenditure 76,619.47 General Fund Sheriff Office - CSISD School Security Contractual Services Expenditure 27,732.45 General Fund Constable Precinct 1 Contractual Services Expenditure 22,635.20 General Fund Constable Precinct 2 Contractual Services Expenditure 33,952.79 General Fund Constable Precinct 3 Contractual Services Expenditure 22,635.20 General Fund Constable Precinct 4 Contractual Services Expenditure 33,952.79 General Fund Juvenile Services -Detention Contractual Services Expenditure 15,795.00 General Permanent Improvement Fund and General Fund Reallocation of funds to the correct accounts for Subscription -Based Information Techno ngements ITA) for 23. x a , s NNI wom 1 , r1/.95/2023 Date t '" , -�` — CountyJudc f oval i-; Date. giS D i .,,,a,.<f,r,�s r• FUND DIV ACCT Change in Budget ACCOUNT NAME 45000 63140001 80286000 (353,497.03) 45000 63310001 80211000 (15,795.00) 45000 00000000 91300000 369,292.03 01000 00000000 49015000 369,292.03 01000 28002000 80211000 (18,830.00) 01000 28004000 80211000 (2,510.86 01000 14000006 71020000 (114,777.94) 01000 19000006 71020010 59,967.84 01000 28000006 71020010 212,119.99 01000 28002006 71020010 76,619.47 01000 28004000 71020010 27,732.45 01000 30100006 71020010 22,635.20 01000 30200006 71020010 33,952.79 01000 30300006 71020010 22,635.20 01000 30400006 71020010 33,952.79 01000 31000220 71020010 15,795.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2023-2024 BUDGET YEAR NO.23/24 8.01- 8.05 On this the 2131 day of November 2023 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 21s' day of November 2023 the Court heard and approved a budget amendment(s) for the 2023-2024 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2023, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 2151 day of November 2023. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: A,— �� uane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 - 8.01 11/21/2023 FUND NAME DEPARTMENT NAME I CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE 2020 Certificates of nhlieation Contineenev Supplies and Other Charges Expenditure 586,960.00 2020 Certificates of Courthouse Roof Repair I Contractual Services Certificates of funds to the correct accounts to cover the cost of the courthouse roof repair_due to hail �+Y},ST `.u■"w�a+"`��p.� 3d it%' .v" W": ,q fV X'i # {� sYTT rc k t Y,, �' "y.+ d.'R xF—.cJ. ifs fi �'��? .� i h Lam` @Y`R'3-.E"d.5'" M .�� -t FUND DIV ACCT Change in Budget ACCOUNT NAME 43200 11001500 61130000 (586,960.00) 43200 63432400 71025000 586,960.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 - 8.02 11121 /2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Information Technology - Non Capital Supplies and Other Charges Expenditure 834.00 General Fund Sheriff Office - Jail Administration Supplies and Other Charges Expenditure 834.00 Information Technology Reallocation of funds to the correct accounts to purchase a replacement printer for the Jail t ' no longer wo ing or re airable. 023 11,1151 .Kul FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 14000006 60500000 (834.00) 01000 28002000 60500000 834.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 - 8.03 11121/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Courthouse Security Fund Courthouse Security Fund Supplies and Other Charges Expenditure 6,264.00 Courthouse Security Fund Courthouse Security Fund Capital Outlay Expenditure 6,264.00 Courthouse Security Fund of funds to the correct accounts to handheld radio for the new AU19—b(i Ali` 4t n "g 9A FUND DIV ACCT Change in Budget ACCOUNT NAME 22000 51000100 61130000 (6,264.00) 22000 51000100 80287000 6,264.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 - 8.04 11/21/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE I DECREASE General Fund Human Resources Revenue 100.00 General Fund Human Resources Supplies and Other Charges Expenditure 100.001 :�J Human Resources Recognize monetary donation in the amount of $100.00 from lnsurors of Texas for the Benefits Fair on November 15, 2023. Commissioner's Court approved donation on November 14, 2023. For (pia ntry.Anl .. ..J� .. .t vi C..�.Mo-ri. s ~« .? x{y 4,- n s } g� �Y..Y. 9vS'4nr R'm-,~a PY `H."x'�' `w. 3 . ;i ir,.xs� r r �a R ,ti.-i§', JY i`Y 3-,:F'�lv.b,�.YY 14 FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 15000100 46023000 100.00 01000 15000100 61235000 100.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 - 8.05 11/21/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE BV Human Trafficking Task Grant Fund Force Development Revenue 6,830.36 BV Human Trafficking Task Grant Fund Force Development Supplies and Other Charges Exnenditure 6 RIn 16 Task Force Development Grant Recognize additional revenue for FY 2024 BV Human Trafficking Task Force Date.. ` saz r11/1.ti/2023 Ti3 FUND DIV ACCT Change in Budget ACCOUNT NAME 30000 283700 48062900 6,830.36 30000 283700 61130000 6,830.36 I Personnel Change of Status ( Nov 15, 2023 ) Commissioners' Court Date: Department Submitting Information Purpose of Submissions: 11-21-2023 Human Resources Consider and Take Action on Change Employment k �tDepartmentNamb`n ` go- a a ^a1 to fay 2 Em tName o ee P Y Rn e 1Vx Y 3° E �'b�?G�w.. Sheriff Office - Administration Alo, Nicholas Road & Bridge - Administration Faust, Mark Sheriff Office - Administration Fuller, Jacob Sheriff Office - Jail Administration Holmes, Nancy' W., _ 6 „kyr,F Separations . Road & Bridge - Administration Conerway, Robert Sheriff Office - Jail Administration Davis, Regina Road & Bridge - Administration Kolwes, Darrell County Court at Law #1- Newton, Tiffiany Administration Sheriff Office - Jail Administration Williams, Glynda R 7 Approved in Commissioners' Court:11-21-2 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) PERSONNEL - CHANGE OF STATUS REQUESTS Commissioner Court Date: 11-21-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Sheriff Office — Jail Pierce, Mary Change of Status Approved in Commissioners' Court: 11-21-2023: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes)