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HomeMy WebLinkAbout2023/11/14 REGULAR SESSION 10:00AM (2)_` . 78Z3 tiov 10 p (: i BRAZOS COUNTY B RYAN, T EXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON NOVEMBER 14, 2023 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK.CONUBRAZOS000NTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions • Sexual Assault Response Center (SARC) presents an overview of the progress report of the Brazos County Sexual Assault Response Team by Lindsey LeBlanc, Executive Director. Consider and take action on agenda items: 4 - 20 4. Approval of reappointment and correction to reappointment of the following to the Brazos County Regional Mobility Authority: • a. Reappointment - Jason BiensId - Term of appointment January 1, 2024 - December 31, 2027 • b. Correction to Term of Reappointment - Alan Munger - Term of appointment January 1, 2023 - December 31, 2026 5. Approval of the following mid-term appointments to the Brazos County Historical Commission. Term of appointment is January 1, 2024 - December 31, 2024. • a. Philip Barnes • b. Allison Kay • c. Brandi Lampo 6. Consider and approve the appointment of Nina Payne as Brazos County Budget Officer effective November 11, 2023. 7. Approval of the following Job Description: • a. Budget Office - B0212 - Budget Officer 8. Approval requested from Human Resources Department of Section 2.10.4 (e) & (f) Insurance Coverage for Retirees. 9. Approval requested from the Sheriff's Office for the Priority Access Card Application and to set a fee. 10. Approval requested from Human Resources Department to accept a monetary donation in the amount of $100.00 from Insurors of Texas for the Benefits Fair on November 15, 2023. 11. Request approval to wire transfer up to $8,268,626.90 to HHSC funds for PGY3 Final Comprehensive Hospital Increase Reimburse Program (CHIRP) for qualifying hospitals. 12. Approval of Contract #24-083 for Stop Loss Insurance with Texas Association of Counties, via USI Insurance Brokerage Contract. 13. Approval of Agreement for Construction Materials Testing Services with Dudley Engineering, LLC for Macey Road. 14. Approval of Change Order #1 CI P 23-576 Replacement of Various Roofs - Brazos County Expo Center for additional materials. 15. Approval of Permission to Advertise Bid #24-072 Crack Seal. 16. Request permission to enter private property owned by Michael Nichols at 9266 Locke Road. County will remove dead trees and repair erosion that is protruding into County right of way before armoring creek bank to protect roadway. Site is located in Precinct 2. 17. Tax Refund Applications for the following: Overpayments • a. Sterling Whitley - $65.49 • b. University Title Company - $146.02 • c. Marvin & Nancy Dippel - $442.97 • d. Aggieland Title - $31.32 • e. Maria Delores Paloma - $71.13 18. Budget Amendments. • FY23/24 Budget Amendments 7.01 19. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 20. Payment of Claims. 21. Acknowledgements of FY 2023-2024 Budget to Actuals by Fund as of November- 8, 2023. Acknowledgements of FY 2023-2024 Contingency Budget to Actuals by Fund as of November 8, 2023. 22. Juvenile director's report on detention population. 23. Sheriff's report on inmate population. 24. Announcement of interest items and possible future agenda topics. 25. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to three minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOKCOM/BRAZOSCOUNTYTX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. The foregoing minutes of the Commissioners Court Meeting held November 14, 2023, have been examined and are approved in open Court this 5th day of December 2023, in Bryan, Brazos County, Texas. Duane Peters County Judge Chuck Konderla Commissioner, Precinct 2 Wanda J. Watsor� Commissioner, Precinct 4 Attest: Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 MINUTES NOVEMBER 14, 2023 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, November 14, 2023 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns Cynthia Wiley thanked the Court for hosting the Election Integrity Workshop and requested a follow-up workshop to further discuss the issues. She stated that she is particularly interested the accreditation of the voting machines and the consecutive numbering of ballots. Kathy Viens also shared her concerns regarding election integrity and her belief that voting machines leave the County vulnerable to election tampering. She asked that the County be more transparent, preserve the hand count livestream and host another workshop on election integrity. 3. Presentations and/or Discussions • Sexual Assault Response Center (SARC) presents an overview of the progress report of the Brazos County Sexual Assault Response Team by Lindsey LeBlanc, Executive Director. Sexual Assault Resource Center (SARC) Executive Director Lindsey LeBlanc presented the Court with a progress report and noted an increase in drug related sexual assaults, assaults at North Gate and Hensel Park and an increase in substance abuse among survivors. SARC is working toward establishing best practices and protocols to address these increases. The Court thanked Ms. LeBlanc and SARC staff members for the work that they do in the community. Consider and take action on agenda items: 4 - 20 4. Approval of reappointment and correction to reappointment of the following to the Brazos County Regional Mobility Authority: • a. Reappointment - Jason Bienski - Term of appointment January 1, 2024 - December 31, 2027 • b. Correction to Term of Reappointment - Alan Munger - Term of appointment January 1, 2023 - December 31, 2026 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 5. Approval of the following mid-term appointments to the Brazos County Historical Commission. Term of appointment is January 1, 2024 - December 31, 2024. • a. Philip Barnes • b. Allison Kay • c. Brandi Lampo Historical Commission Director Henry Mayo stated that with one resignation and another that passed away, these appointments will fill those openings. He thanked the Court for the support. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 6. Consider and approve the appointment of Nina Payne as Brazos County Budget Officer effective November 11, 2023. At this time the County Judge stated we would address item number 7 and then come back to item number 6. Judge Peters thanked Nina Payne for her 13 years of service as Budget Analyst to Brazos County and noted that she has done a great job. Ms. Payne stated that she is grateful to the Court for recognizing her hard work and supporting her in her new role as Budge Officer. The Court congratulated Ms. Payne on her promotion to Budget Officer. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 7. Approval of the following Job Description: • a. Budget Office - B0212 - Budget Officer A copy of the job description is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 8. Approval requested from Human Resources Department of Section 2.10.4 (e) & (f) Insurance Coverage for Retirees. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 9. Approval requested from the Sheriff's Office for the Priority Access Card Application and to set a fee. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 10. Approval requested from Human Resources Department to accept a monetary donation in the amount of $100.00 from Insurors of Texas for the Benefits Fair on November 15, 2023. A copy of the donation form is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Request approval to wire transfer up to $8,268,626.90 to HHSC funds for PGY3 Final Comprehensive Hospital Increase Reimburse Program (CHIRP) for qualifying hospitals. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 12. Approval of Contract #24-083 for Stop Loss Insurance with Texas Association of Counties, via US I Insurance Brokerage Contract. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 13. Approval of Agreement for Construction Materials Testing Services with Dudley Engineering, LLC for Macey Road. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Approval of Change Order #1 CI P 23-576 Replacement of Various Roofs - Brazos County Expo Center for additional materials. A copy of the change order with Jaco Roofing is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 15. Approval of Permission to Advertise Bid #24-072 Crack Seal. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 16. Request permission to enter private property owned by Michael Nichols at 9266 Locke Road. County will remove dead trees and repair erosion that is protruding into County right of way before armoring creek bank to protect roadway. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 17. Tax Refund Applications for the following: Overpayments • a. Sterling Whitley - $65.49 • b. University Title Company - $146.02 • c. Marvin & Nancy Dippel - $442.97 • d. Aggieland Title - $31.32 • e. Maria Delores Paloma - $71.13 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 18. Budget Amendments. • FY 23/24 Budget Amendments 7.01 7.01 transfer contingency funds to exposition complex. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 19. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Change of Status is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 20. Payment of Claims. Claims 8125741 — 8125886 9008990 — 9009040 Motion:, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich.. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 21. Acknowledgements of FY 2023-2024 Budget to Actuals by Fund as of November 8, 2023. Acknowledgements of FY 2023-2024 Contingency Budget to Actuals by Fund as of November 8, 2023. The Court acknowledged receipt of the 2023-2024 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of November 8, 2023. 22. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 41 juveniles in the detention center, 30 are male and 11 are female, and 27 have electronic monitors. 23. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 726 inmates in jail, 617 inmates are male, 109 are female and 47 have electronic monitors. 24. Announcement of interest items and possible future agenda topics. Commissioner Aldrich announced that Judge Travis Bryan was awarded Citizen of the Year at the Chamber Banquet. Elections Administrator Trudy Hancock stated that approval was granted by the Secretary of State to expand the partial manual count for the November election. The count is livestreamed and will be preserved for 22 months. Judge Peters announced the Employee Appreciation Luncheon on November 15th at the Brazos Center from 11:30 am -1:30 pm. 25. Adjourn. Pg � of,,-? BRAZOS COUNTY COMMISSIONER'S COURT 14 DAY OF PRINT) t"Lj ffim"n A Q�� :.� an A2L4 J _ J�"' ALzt,') 6UV fA. 20� Organization (PLEASE PRINT). I)MY). CCU (r self '6 CSC' Pg a of . —J BRAZOS COUNTY COMMISSIONER'S COURT fg DAY OF ��- �,-, 20 jD"QD_CAy/PMq e Name (PLEASE P T) D oy,Id Lp m eD P&/vA y) M i D S b� ��� s A Organization (PLEASE PRINT) Covm�, 9-6-C Hi 6A'l9 ry orvw � t C�K C', &hh, ': S� C Pg--3 of J BRAZOS COUNTY COMMISSIONER'S COURT 4 "'" DAY OF Wvzvvo� , 20 a 3 (o:uo A /PM, Name (P ASE PRINT) o Y\� c� /Z41000xv a Fred A kdi 11 q Organization (P ASE PRINT) 1 jo ,Q co 6T 0 c2� B vc,0 (:j >A.r ire �-s Texas Constitution. Includes Amendments Through . the November 5, 2019, Constitutional Amendment Election Prepared by the Legal Division of the Texas Legislative Council Published by the Texas Legislative Council cl� Art. VI Sec. 3 M have been a qualified voter in another state Immediately prior to his removal to this State or would have been eligible to vote in such other state had he remained there until such election, to vote for electors for President and Vice President of the United States in that election. (c) Notwithstanding any other provision of this Constitution, the Legislature may enact laws and provide for a method of registration, including the time for such registration, permitting absentee voting for electors for President and Vice President of the United States in this State by former residents of this State (1) who have removed to another state, and (2) who meet all, qualifications, except residence requirements, for voting for electors for President and Vice President in this State at the time of the election, but the privileges of suffrage so granted shall be only for such period of time as would permit a former resident of this State to meet the residence requirements for voting in his new state of residence, and in no case for more than twenty-four (24) months. (Added Nov. 8, 1966; Subsecs. (a) and (b) amended Nov 2, 1999.) (Temporary transition provisions for Sec. 2a: see Appendix, Note 1.) Sec. 3. QUALIFICATIONS OF VOTERS IN MUNICIPAL ELECTIONS. All qualified voters of the State, as herein described, who reside within the limits of any city or corporate town, shall have the right to vote for Mayor and all other elective officers. (Amended Nov. 4, 1997, and Nov 2, 1999.) (Temporary transition provisions for Sec. 3: see Appendix, Note 1.) Sec. 3a. QUALIFICATIONS OF VOTERS IN LOCAL ELECTIONS REGARDING PUBLIC DEBTS OR EXPENDITURES. When an election is held by any county, or any number of counties, or any political sub -division of the State, or any political sub -division of a county, or any defined district now or hereafter to be described and defined within the State and which may or may not include towns, villages or municipal corporations, or any city, town or village, for the purpose of issuing bonds or otherwise lending credit, or expending money or assuming any debt, only qualified voters of the State, county, political sub -division, district, city, town or village where such election is held shall be qualified to vote. (Added Nov 8, 1932; amended Nov 2, 1999.) (Temporary transition provisions for Sec. 3a: see Appendix, Note 1.) OF VOTERS. In all elections by the people, the vote shall be by ballot, and the Lqtslature-shall-provide-for-the-numbering-of fiicket_s_a'tLdma: e-such-o: her regulations as may be necessary to detect and punish fraud and preserve the purity of the ballot box; and the Legislature shall provide by law for the registration of all voters. (Amended.Aug. 11, 1891, and Nov. 8, 1966.) Sec. S. VOTERS PRIVILEGED FROM ARREST. Voters shall, in all cases, except treason, felony or breach of the peace, be privileged'from arrest during their attendance at elections, and in going to and returning therefrom. 100 The ballots prepared by each authority responsible for having the official ballot a� p r- prepreedsallb°e�riinnbecicoisecue� Acts 1985, 69th Leg., ch. 211, Sec. 1, eff. Jan. 1, 1986. E:T,FCTT.OI-I-P S. A public official or election official may not create, alter, modify, *Tgai760, or suspend any election standard, practice, or procedure mandated by law or rule in a manner not expressly authorized by this code. Added by Acts 2021, 87th Leg., 2nd C.S., Ch. 1 (S.B. L), Sec. 7.04, eff. December 2, 2021. Sec. 128.001. COMPUTERIZED VOTING SYSTEM STANDARDS. (a) The secretary of state shall prescribe procedures to allow for the use of a computerized voting system. The procedures must provide for the use of a computerized voting system , with: (1) multiple voting terminals for the input of vote selections on the ballot presented by a main computer; and (2) a main computer to coordinate ballot presentation, vote selection, ballot image storage, and result tabulation. (b) Notwithstanding Chapter L6, a system under this section may allow for the storage of processed ballot materials in an Oelectronica form on the main computer. (c) The secretary of state may modify existing procedures as necessary to allow the use of a system authorized by this chapter. Added by Acts 1997, 75th Leg., ch. 1349, Sec. 50, eff. Sept. 1, 1997. Sec. 31.129. CIVIL PENALTY. (a) In this section, "election official" has the meaning assigned by Section 31.128. (b) An election official may be liable to this state for a civil penalty if the official: (1) is employed by or is an officer of this state or a political subdivision of this state; and (2) violates a provision of this code. (c) A civil penalty imposed under this section may include termination of the person's employment and loss of the person's employment benefits. Added by Acts 2021, 87th Leg., 2nd C.S., Ch. 1 (S.B. l), Sec. 8.01, eff. December 2, 2021. cSec.�5�-:-4�0=6. PRE_PARI.NG-BP�U�OT�'�0�� �_I-S']3-IBUT'ZONs. The authority responsible for distributing election supplies shall package and seal each set of ballots before their distribution and shall mark the package wh-the =number `o- f ba_l=ots�e.ncl:ased -nnd--t- m e--af the= -tea 1=1 of s If the authority is the early voting clerk, the ballots allocated for early voting need not be packaged and sealed. Acts 1985, 69th Leg., ch. 211, Sec. 1, eff. Jan. 1, 1986. Amended by Acts 1991, 72nd Leg., ch. 203, Sec. 2.47; Acts 1991, 72nd Leg., ch. 554, Sec. 18, eff. Sept. 1, 1991. SST 0`0`7 RECOIZD�O' = BAL-OT� DISTRIBUTION. (a) As soon as practicable after the ballots are packaged for distribution, the authority responsible for distributing election supplies shall prepare ac ec-ord of the —umber e=f=b:allczt-,s a=nd the==range= o f s e r� a l numb e=r-s`ori -"thte b-a_111c�t�s�to- b edi st rib�ut�e�d:--to•- each--pre-s-id,n�'g j�udgeia.nd::-t'r —ear1:y.Y._uot ng. LC e-r k---5� (b) The authority shall preserve the record for the period for preserving the precinct election records. Acts 1985, 69th Leg., ch. 211, Sec. 1, eff. Jan. 1, 1986. Amended by Acts 1991, 72nd Leg., ch. 203, Sec. 2.48; Acts 1991, 72nd Leg., ch. 554, Sec. 19, eff. Sept. 1, 1991. AL-LDES. (a) The authority responsible for distributing election supplies shall retain a reserve of ballots to supplement the distributed ballots and on election day may reallocate previously distributed ballots among the polling places. (b) The authority shall enter on the record of ballot distribution Lt.he�=nMfflber-=of bra 11 ots��.s:erve-d. ^'.and= -fie=number-= o f ba 11-ot�s-' s t:r-..•bute�d�-f r om� _th e �re•s:e=rve `-t o-e a ch ria•1^numbe:r;s7 o they: ba-l-:l.ot s• -s-h=a�1�1'�e --znc-lude�d--r-i-th=eff r(tcoxd— (c) If distributed ballots are reallocated, the authority shall indicate the reallocation on the record of ballot distribution and shall issue a receipt to each presiding election judge showing the number of ballots and the range of serial numbers on the ballots taken from the judge's polling place for redistribution. Each presiding judge shall indicate on the ballot register any reallocation of ballots affecting that polling place. (d) The authority shall retain the undistributed reserve for the period for preserving the precinct election records. Acts 1985, 69th Leg., ch. 211, Sec. 1, eff. Jan. 1, 1986. -5 d-W sexua0 assault SEXUAL ASSAULT RESPONSE TEAM resource center The Sexual Assault Resource Center is the presiding officer of the Sexual Assault Response Team and compiled the required data submitted by each agency and composed the following report for the Commissioner's Court. The Sexual Assault Response Team Biennial Report will consist of attendance data and response team members participating in meetings, the number of reports of sexual assault received by law enforcement, the number of investigations conducted as a result of those reports, the number of indictments connected with a report and the disposition of those cases, the number of reports of sexual assault with no indictments, an assessment of community trends, and the written protocols for the Sexual Assault Response Team. ATTENDANCE The following agencies are representatives on the Sexual Assault Response Team for Brazos County, asterisks indicate required agencies per SB476 Sec. 351.252. • The Sexual Assault Resource Center* • Baylor Scott & White Hospital Forensic Nurses- College Station* • CHI St. Joseph's Hospital • Brazos County District Attorney's Office* • Bryan Police Department • College Station Police Department* • Brazos County Sheriff's Office* • TAMU Police Department • Blinn -Bryan Police Department • Texas DPS • MHMR Brazos Valley* Although the minimum requirement for meetings per S8476 Sec. 351.254 is meeting at least quarterly per year, the Brazos County Sexual Assault Response Team meets monthly. Due to formalization and timing of S13476, meetings of the SARTs and attendance data formally began in January of 2022, meetings prior may have not had attendance data recorded. The following percentages reflect quarterly attendance requirements for each agency and which members attend from each agency, per fiscal year: October 2021- September 2022: • Sexual Assault Resource Center-100% o Lindsey LeBlanc, Debbie Okrina, Meagan Meekma, Christina Neugebauer • Brazos County Sheriff's Office- 75% o Star Lampkin, Paul Martinez, David Grissom, Trey Oldham • Bryan Police Department-100% o Stephen Fry, Stephen Davis, Daniel Amaya, Dave Slanker • Brazos County District Attorney's Off ice- 100% o Jessica Escue, Melissa Carter, Brian Baker • Texas A&M University Police Department-100% o Todd Tumlinson, Kristen Brunson, Jessica Laney, Jennifer Enloe • College Station Police Department- 75% o Annalee Hugo, Mariah Hayden • Blinn University- Bryan Campus Police Department- 0% o Melissa Reyes • Baylor Scott & White Hospital- Forensic Nurses-100% o Niki Johnson, Crystal Conner • MHMR Authority of the Brazos Valley- 75% o Karlee Anderson • CHI St. Joseph's Hospital- 75% o Lisa Pa ra mo • Texas DPS- 25% o Brandi Riley, Eric Walters October 2022- September 2023: • Sexual Assault Resource Center-100% o Lindsey LeBlanc, Debbie Okrina, Caroline Adams, Christina Neugebauer • Brazos County Sheriff's Off ice- 100% o Star Lampkin, Paul Martinez, David Grissom, Trey Oldham • Bryan Police Department-100% o Stephen Fry, Stephen Davis, Daniel Amaya • Brazos County District Attorney's Off ice- 100% o Jessica Escue, Melissa Carter, Brian Baker • Texas A&M University Police Department- 75% o Todd Tumlinson, Kristen Brunson, Jessica Laney, Jennifer Enloe • College Station Police Department-100% o Annalee Hugo, Mariah Hayden • Blinn University- Bryan Campus Police Department- 50% o Melissa Reyes • Baylor Scott & White Hospital- Forensic Nurses-100% o Niki Johnson, Crystal Conner • MHMR Authority of the Brazos Valley- 75% o Karlee Anderson • CHI St. Joseph's Hospital- 75% o Lisa Paramo • Texas DPS- 50% o Brandi Riley, Eric Walters REPORT DATA District Attorney's Office Report Information: Number of Disposition of Number of Disposition Number of Number of Indictments Cases Indictments of Cases Reports for Reports for Presented Indicted Presented in Indicted Sexual Sexual in October 2021- Connection October Assault in Assault in Connection September with a 2022- Which No Which No with a 2022 Report September Indictment Indictment Report October 2023 was was October 2022- Presented Presented 2021- September October October September 2023 2021- 2022- 2022 September September 2022 2023 Brazos 16 8 pled, 2 25 14 pled 22 19 County trials with District convictions Attorney's Office Dispositions of cases are not necessarily connected with the number of indictments presented during the indicated yearly time -period as cases are taking several years to go through the court system in Brazos County. The indictments and dispositions of cases may have been from reports made prior to the October 2021-September 2023 time frame. Law Enforcement Agencies Report Information: Number of Number of Number of Number of Sexual Assault Investigations Sexual Assault Investigations Reports Conducted Reports Conducted Received from October 2021- Received from October 2022- October 2021- September 2022 October 2022- September 2023 September 2022 September 2023 College 78 65 55 47 Station Police Department Bryan Police 81 81 81 81 Department Texas A&M 6 6 13 12 University Police Department Brazos County 11 7 19 12 Sheriff's Office COMMUNITY TRENDS The Brazos County Sexual Assault Response Team has noted an increase of survivors that have reported being possible drugged, though DFSA kits received have not shown a presence of any known/tested for drug in these cases. There has also been a note of a trend in survivors meeting alleged offenders in the Northgate bar district, however, there has not been a consistent bar in the area that has been mentioned. Some of these cases from the Northgate area also tie into the potential DFSA cases, but there is no affirmative link to any evidence. Other trends that the team has noted are reports of indecent assaults in Hensel Park by Hispanic males, survivors who also experienced sexual abuse as children, and survivors that have substance abuse issues. There has also been note of cases where survivors are first reporting their sexual assaults to fraternity boards, who are then conducting their own investigations leading to potential evidence being destroyed or compromised. PROTOCOLS The Legislature of the State of Texas established county adult sexual assault response teams to strengthen the collaborative response and enhance health and judicial outcomes for adult survivors of sexual assault. The Brazos County Adult Sexual Assault Response Team (SART) is comprised of representatives of The Sexual Assault Resource Center (SARC), Brazos County District Attorney's Office, Brazos County Sheriff's Office, College Station Police Department, Bryan Police Department, Sexual Assault Nurse Examiners with Baylor Scott & White, St. Joseph's Hospital, MHMR Authority of Brazos Valley, and Texas A&M University Police Department. Mission The mission of the Brazos County Adult SART is to ensure a competent and informed interdisciplinary response from all agencies involved to adult victims of sexual assault. We, the above -listed agencies, by and through our designated representatives, agree to support the stated mission of the Brazos County Adult SART. We further agree: To minimize the re -victimization of adult sexual assault survivors through the investigation, assessment, intervention, and prosecution processes; To maintain a cooperative response team approach to facilitate successful outcomes in the criminal justice systems through shared fact-finding and collaborative case development; To improve processes and work together and with our community to support adult survivors of sexual assault; and That all State and Federal confidentiality laws will be followed in connection with this agreement. This is a document that shall be reviewed and modified as deemed necessary by the SART to ensure compliance with all state and federal laws, as well as recognized best practices within the field. At minimum, this document will be reviewed bi-annually and updated for the Brazos County Commissioner's Court. Vision Brazos County Adult SART is committed to improving the treatment of adult sexual assault survivors with respect and compassion through trauma informed practices, including supporting each other to increase knowledge and resiliency as responders, and to promote the apprehension and prosecution of perpetrators. Goals The goals of the Brazos County Adult SART are the following: • Minimize trauma for adult survivors of sexual assault; • Hold sexual assault offenders accountable; and • Provide advocacy and support to survivors of sexual assault. Values SURVIVOR -CENTERED APPROACH This approach is defined as the systematic focus on the needs of the survivor and accounts for the survivor's history, experience, and perspective, as well as the impact of the criminal justice process on them and their family and community. In a survivor - centered approach, the survivor's safety and well-being take priority in all matters and procedures. TRAUMA -INFORMED APPROACH An understanding of trauma and its effects, as well as the principles of being trauma - informed, are key for service providers and criminal justice system professionals. We must understand trauma and its manifestations and approach interactions through a trauma -informed lens. Trauma -informed approach is a strengths -based framework that is responsive to the impact of trauma, emphasizing physical, psychological, and emotional safety for both Adult SART responders and survivors; and creates opportunities for survivors to rebuild a sense of control and empowerment. This approach also contributes to the reduction of blaming the survivor. Blaming refers to attitudes or beliefs that hold survivors partially or completely responsible for being sexually assaulted. Blaming typically utilizes the argument that if the survivor had not made a particular choice, engaged in a particular activity, or acted in a particular way, this person would not have been assaulted. Survivors usually engage in this type of second guessing and hearing any variation of this theme from others adds to the trauma already being experienced. RELATIONSHIP BUILDING BETWEEN AGENCIES The relationships that we build with each other as members of the Adult SART are essential to achieve positive outcomes in sexual assault cases. Collaborative response provides a systematic response that allows survivors to feel supported, informed and involved. It is essential that this team make time to build and strengthen relationships and address issues that arise through a multi -disciplinary approach of its members, with the best interest of survivors in mind. Agency Commitments Brazos County District Attorney's Off ice The role of the Brazos County District Attorney's Office (DA's office) is to file appropriate criminal charges and to seek justice. The Brazos County DA's office has a staffing team that reviews all sexual assault cases prior to grand jury. This team is made up of our first assistant ADA, Chief ADA of the Sexual Assault and Family Violence Unit, a victim assistance coordinator, an investigator, and ADA's representing each criminal District Court. These are the prosecutors who handle all indicted sexual assault cases once they are assigned to a court. The sexual assault staffing team is involved in all charging decisions. The team is coordinated by our victim assistance coordinator, and the VAC facilitates all communication with the detectives working the cases from LE as well as the victims. Once a case is staffed, the VAC will reach out and meet with the victim. All victims are contacted, and the VAC and prosecutor meet with them after indictment. The case process is explained and all questions are answered. All members of our staffing team receive yearly training on sexual assault and family violence and they are the prosecutors who present these cases directly to the grand jury so that training can be used with all education of grand jurors on the dynamics of sexual assault. All evidence is reviewed before a charging decision is made. Often the team requests further investigation from the detective before a final charging decision is made. We use a sexual assault checklist to assist the LE detectives on what investigation is necessary to a complete presentation of a potential case. All charging decisions are approved by our first assistant ADA and/or the Chief ADA of the sexual assault and family violence division. Prosecutors receive regular training in their field in order to properly present a case to a jury. This would include all aspects of a sexual assault case including lab reports and/or DNA information related to the case. We have the ability to assist a victim with transportation to/from court for trial/hearings. We also can help the victim with interpretation services if they need that as well. The DA's Office commits to: • Ensure survivors are provided case information though out the process in a timely manner. The detective is their main point of contact until the case is reviewed by our staffing team. Once the case is presented to the grand jury, the victim assistance coordinator provides all communication to the survivor. They are notified by mail, email and/or telephone. Our office proactively contacts survivors of anything happening on the case. • Ensure referrals are made to local sexual assault resource centers, counseling agencies, case management and safety planning, crime victim compensation program. Anything the survivor requests, our victim assistance division works with them to provide assistance or help them find who can provide assistance related to the criminal case and offense. • Participate in SART monthly meetings, share appropriate information among team members, provide case updates as needed and as allowed by law, and participate in SART training activities. Brazos County Sheriff's Office The role of Brazos County Sheriff's Office is to investigate reports of sexual assault in their jurisdiction. The decisions concerning the arrest of a perpetrator shall be based upon law and current department policy. Brazos County Sheriff's Office commits to: • Participate in SART monthly meetings, share appropriate information among team members, provide case updates as needed and as allowed by law, and participate in SARTtraining activities. Brazos County Sheriff's Office will follow sexual assault procedures outlined by the department as follows: Responding Deputy Protocol: 1. Ensure that the immediate safety and security of the victim is met. Facilitate medical care if any level of injuries is noted or suspected. 2. Determine any special needs of victim, if any. E.g., is there a language barrier, does your victim have children that need care, or is there a disability that your victim may have that needs to be addressed? 3. Determine if the suspect is still present in your crime scene or with your victim. If not, obtain a description and/or identify the suspect through your victim or witnesses. 4. Locate and identify all witnesses. S. Conduct a brief, preliminary interview of the victim in an appropriate private area to determine if and what crime(s) may have occurred and where any evidence may be located at. Provide victim with a case number corresponding to incident report. 6. Notify Criminal Investigation Division of the details of the sexual assault. 7. At the crime scene(s), secure all physical evidence that would normally be taken and the scene(s) of a crime; including, but not limited to, fingerprints, trace evidence, bedding material, photographs of the scene(s), the victim's clothing, and any evidence that may be immediately collected from the victim's person. If the victim changed clothing since the time of the assault, ask for any clothing that was worn at the time of the assault. 8. Explain to the victim the importance of preserving evidence which may be present on clothing worn during the assault and on bedding or other items and/or materials at the scene. 9. If the sexual assault occurred less than 120 hours prior: 10. Inform the victim of the importance of seeking an immediate medical/forensic examination (A specially trained health care provider should be utilized if available); advise the victim that he/she is not responsible for the cost of the forensic portion of the examination (CCP Art. 56.06). 11. Should the victim choose to seek medical treatment and/or undergo a medical/forensic examination, the deputy should: 12. Notify the appropriate facility that a sexual assault victim is coming to the medical facility for a medical/forensic examination. 13. Ensure that the victim has transportation to and from the appropriate facility. 14. Recommend that the victim bring a change of clothing to the forensic examination site if the victim's clothing is collected for evidentiary purposes. 15. Ensure that the Sexual Assault Resource Center is notified so that an advocate may be dispatched. 16. Attempt to facilitate with the appropriate facility a private waiting area for the sexual assault victim if one is not designated already. 17. The deputy should promote cooperative interaction between multidisciplinary team members to achieve best outcome for victim. 18. The deputy should take all measures to ensure the chain of custody for the sexual assault kit. 19. The deputy should be cognizant of signs and/or statements that imply a drug facilitated sexual assault. In the event of a suspected drug facilitated sexual assault, ensure that urine and blood samples are obtained and preserved. 20.Advise the victim of his/her rights as a crime victim (CCP Art 56.02), and the availability of and contact information for support services (sexual assault advocacy programs, Crime Victim Liaison, Crime Victim's Compensation, etc.). Provide the victim with (and review) the appropriate "Victim Information Brochure" (CCP 56.07). 21. Inform the victim of his/her right to choose a pseudonym (CCP 57.02) and assist the victim in completing the pseudonym form. 22. Obtain all information necessary to complete the initial offense report. This would include the preliminary interviews of all witnesses (including the victim and outcrywitness(es)). The reportshould include primaryand alternate phone numbers and physical addresses for follow-up victim contact. The elements of the offense(s) should be described in the initial report. 23. Explain each step of the investigation and what the victim should expect, especially the need to ask personal, detailed information relative to the assault. Explicit details of the sexual assault are not normally needed for the initial report but the initial report should include all of the elements of the offense being reported. A preliminary victim interview by the responding deputy is necessary to permit the deputy to relay accurate information that may be vital in the identification and subsequent arrest of the suspect(s). Services from the Victim's Assistance Division of the Brazos County Sheriff's Office can be offered to the victim at any point during deputy's initial report or during the follow investigation by the Criminal Investigation Division. This process should not delay emergency medical treatment of the victim. Protocol for Investigator: 1. Review initial report by responding deputy. 2. Contact the victim; provide any support or resources they may need. 3. Interviewthe victim in an appropriate private setting and verify the information contained in the initial deputy's report. 4. Interview all witnesses. S. Have physical evidence submitted to laboratory for appropriate testing. 6. Have a working knowledge of forensic and/or laboratory reports. 7. Respond to crime scene and obtain appropriate photographs, and physical evidence when appropriate. 8. If suspect is unknown, make efforts to identify suspect. 9. Conduct investigational analysis, if applicable, on the prior history of the suspect, including information available through the sex offender registry, prior incident reports involving the suspect, victim, or witnesses involved, current and/or prior Child or Adult Protective Services reports. 10. Disseminate crime intelligence to other area law enforcement agencies about the incident when appropriate. 11. Interview suspect(s), obtain arrest and or search warrants when appropriate. 12. When suspect(s) are identified and the elements of the offense exist, submit investigative report to the prosecutor's office for review and obtain arrest warrant(s). 13. Prepare and submit all case reports to the prosecutor's office. 14. Provide the victim with timely updates on the status of the investigation and the final disposition of the investigation as soon as possible. 15. Consult with the prosecutor's office, victim/witness assistance, Sexual Assault Resource Center, etc., to prepare the victim for court testimony. 16. Provide information to the victim about Victim Information & Notification Everyday (VINE). College Station Police Department The role of the College Station Police Department is to investigate reports of sexual assault in their jurisdiction. The decisions concerning the arrest of a perpetrator shall be based upon law and current department policy. College Station Police Department commits to: • Participate in SART monthly meetings, share appropriate information among team members, provide case updates as needed and as allowed by law, and participate in SART training activities. College Station Police Department will follow sexual assault procedures outlined by the department as follows: 1. Patrol response to sexual offenses a. After a patrol unit has arrived at the scene, a determination should be made about whether CID should be notified, and a detective sent to the scene. i. If the reported sexual offense occurred at a prior date and time, the on duty supervisor may elect not to notify CID. He should consider how much time has passed since the assault occurred, the possibility of obtaining evidence, etc., before deciding if a detective response if necessary. ii. The officer shall still advise the victim of all the options available to them, such as CSPD Victim Services, the Sexual Assault Resource Center, and the option to participate in the pseudonym program. b. If able, Communications shall advise the victim not to bathe, change clothes, or disturb the crime scene. c. The responding patrol officer shall advise the victim as in b. above, obtain suspect information and broadcast if appropriate, and complete an offense report. Questions directly related to the sexual offense itself shall be left to the detective assigned to the scene, if a detective is called out d. The victim shall be encouraged to report to an emergency room to complete a sexual assault exam and kit. i. If the victim refuses to go to a hospital, they shall be advised of the availability of an advocate with the Sexual Assault Resource Center. ii. If the victim wishes to speak with an advocate, the center shall be contacted by the hospital or by communications. iii. If the victim will be provided with a Victim Services and Assistance form that includes the phone number for the Sexual Assault Resource Center and information pertinent to their police report. e. Before the officer begins to take a formal statement from the victim, the officer will offer the option for an advocate with the sexual assault resource center to be present. i. If the victim wishes to have an advocate present, the center will be contacted and will dispatch an advocate to the scene. ii. If an advocate with the Sexual Assault Resource Center is unavailable at the time of the interview and the victim wishes to have an advocate present, the CSPD Victim Services Coordinator may act as an advocate. 2. Pseudonym Program a. Victims of sexual offenses have the option to participate in a pseudonym program whereby the victim can choose a set of initials or a fictitious name to designate the victim in all public files and records concerning the offense, including the police report, press releases and records of judicial proceedings. The request is made by the victim on a department form which is maintained in the records division separate from the original report. i. If the victim is unsure whether or not they wish to participate in the program, the officer shall complete an offense report on a sexual offense in the normal fashion, using the correct name, address, and telephone number of the victim. 1. The officer shall then give the victim a pseudonym form. 2. The victim shall be advised that if they wish to participate in the program they should complete the form and bring it to the records division of the department. 3. If the victim completes and returns the form the records section shall: a. Remove the victim's name and substitute the pseudonym for the name on the reports, files, and records in the agency's possession. b. Notify the attorney for the state of the pseudonym and that the victim has elected to be designated by the pseudonym. c. Maintain the pseudonym form in a manner that protects the confidentiality of the information contained on the form. 3. Criminal Investigations Division response to sexual offenses 4. The following procedures do not direct investigative functions in each specific crime area, but rather addresses those elements common to every investigation, whether conducted by uniformed officers or officers assigned to an investigative component of the department. The investigative procedures used will vary from case to case, depending on circumstance. However, certain basic procedures apply to all cases and if followed will help ensure a systematic and complete investigation. The basic steps in conducting a follow-up investigation are as follows: a. Information Development b. Read and analyze all reports prepared in the preliminary investigation, department records, and results from lab examinations. If statements were made or taken, review these for completeness c. Review departmental and other records available on the victim, witnesses, or suspects. If available, review previous reports involving these persons. Check intelligence files for information on persons or vehicles. Check with other surrounding law enforcement agencies on suspect information. d. Seek additional information from informants, associates or officers from this department or other agencies who may have knowledge of the case or suspects being investigated. e. Seek information or evidence that will help identify and apprehend suspects f. Contact Complainant i. Employees, volunteers and interns assigned cases for follow-up investigation shall contact the complainant and notify them of such within 10 days of assignment. ii. Contact with the complainant should be made as often as necessary to develop new information and keep the complainant informed of the status and progress of the investigation. iii. Complainants shall be contacted and advised of the final status of their case. g. Conduct Interviews i. All employees shall exercise caution to ensure that the constitutional rights of all persons arrested, detained, or interviewed will be protected. Supervisors shall remain current regarding this area and are responsible for keeping their subordinates updated on current requirements ii. Conduct interviews with the victim and witnesses to determine if reported information is correct and if any other information is available. 1. The detective will offer to contact an advocate with the Sexual Assault Resource Center before conducting an interview with the victim. iii. Obtain a thorough knowledge of what occurred and what evidence was obtained prior to interviewing the suspect(s). iv. Interview the suspect(s). S. Victim Services 6. It is the policy of the College Station Police Department to treat victims and witnesses of crimes with fairness, compassion, and dignity, to provide them with information on the rights of crime victims and the assistance available to them through the College Station Police Department, the State of Texas, and other local agencies. This agency is also committed to the development, implementation, and continuation of appropriate victim and witness services, programs, and activities. The victim services program will: a. Follow up i. Based on the facts of each case, the Advocate will determine if follow-up contact regarding Victim/Witness Assistance is needed. If this is so, the Victim Services Coordinator will initiate or direct the initiation of that contact. ii. The Victim Services Coordinator should explain to victims and witnesses their role in the prosecution of their cases. iii. The Advocate and detectives will work together to keep the further hardship of the victim and witnesses at a minimum. 1. Scheduling of line-ups, interviews, testing, and other appearances should be scheduled with the convenience of the victim or witness in mind. 2. If necessary and feasible, transportation to appearances related to the 7. investigation should be provided. a. Property of the victim or witness taken as evidence should be returned as quickly as possible without interfering in the prosecution of the case. b. Informing the victim of case status updates in a timely manner c. Specific Services i. The department recognizes that citizens have the freedom of choice regarding services offered by the program. The citizen has the right to accept or refuse any portion of the assistance and persons involved should respect their decision. ii. Services available to victims include, but are not limited to, crisis counseling, death notification assistance, and referrals for counseling services. Additional areas of service include crime scene clean-up information, referral to other community services, preparing the victim for participation in the criminal justice system, and location of emergency needs such as food, clothing and shelter. iii. The criminal justice system can be difficult to navigate through and hard to understand. The Victim Services Coordinator should provide citizens with information regarding their case and explain the criminal justice process as it applies specifically to them. The Victim Services Coordinator should be available for citizens that need help beyond the assistance offered by other departmental employees. iv. Educational programs on topics such as victim advocacy and awareness of crimes can be offered by the Victim Services Coordinator to the general public and the department. The Victim Services Coordinator should practice within the boundaries of his or her competence and provide only those services for which they are qualified by training, education, or experience. v. The Victim Services Coordinator should maintain an office atmosphere that is conducive for families to meet in confidentiality. The office should have adequate room for several people to comfortably convene when dealing with a problem or emergency. Bryan Police Department The role of the Bryan Police Department is to investigate reports of sexual assault in their jurisdiction. The decisions concerning the arrest of a perpetrator shall be based upon law and current department policy. The Bryan Police Department commits to the following: • Participate in SART monthly meetings, share appropriate information among team members, provide case updates as needed and as allowed by law, and participate in SARTtraining activities. Bryan Police Department will follow sexual assault procedures outlined by the department as follows: • The patrol officer will typically take the initial report. • The victim is informed of their right to have an advocate present, their right to have a pseudonym used in place of their name, their right to a SANE exam if the crime occurred within 120 hours, and are provided a packet with information for crime victim's services. All relevant information the victim, witnesses, or reporting persons are willing to share is documented in a report and also captured on body camera. • A detective is contacted immediately if there is a crime scene or other evidence which needs to be gathered other than the SANE exam. Otherwise, a report is taken and it is given to a detective the following business day for investigation. • Bryan Police Department's VAC will be involved in sexual assault cases. • If the victim is able to speak about the crime when the report is taken, then a patrol officer will conduct a basic interview at the time the report is made. If not, a detective will follow up at a later time by contacting the victim to schedule an interview. In all cases, a detective will conduct an in-depth interview with the victim if the victim is willing to speak to the detective. • BPD will ensure that the victim understands they have the right to have a sexual assault advocate present during the interview and will coordinate with SARC to ensure that a victim has an advocate if they choose. • Evidence collection: Any relevant items which could include DNA, SANE kit when done, victim's and suspect's DNA when available. Any other items which are relevant to the investigation, such as weapons, phones, etc. Either a patrol officer, a crime scene investigator, or a detective is responsible for gathering the evidence. • The detective assigned the case will submit a lab submission form to the property and evidence clerk. The property and evidence clerk will then submit the evidence to the lab. • Investigators are trained in how to read and interpret forensic exam reports and resu Its. • The victim will be given information on victim's rights including the Crime Victim's Compensation Act and a Victim Resource form including area law enforcement and social service resources. • The main point of contact in the police department will be the detective assigned to the case. Baylor Scott & White Medical Center - College Station Forensic Nurse Examiner Response The role of the Adult/Adolescent sexual assault forensic nurse examiner includes ensuring medical treatment and conducting medical forensic examinations for patients who report sexual assault. The health and welfare of the patient is the primary concern, and emergent or urgent medical needs take priority over forensic assessment and evidence collection. Baylor Scott & White Medical Center commits to • Participate in SART monthly meetings, share appropriate information among team members, provide case updates as needed and as allowed by law, and participate in SART training activities. SAFE Examination Site Given the high risks carried by these specific cases (potential high -risk medical and mental health needs), it is advised that these patients receive a medical evaluation. It is recommended that these assessments be primarily conducted at Baylor Scott & White Medical Center - College Station as this is the designated SAFE -ready facility in the community, where FNEs are available 24/7. • Upon arrival to the hospital emergency department, the patient will be triaged and will receive medical care for any identified emergent or serious medical conditions. The FNE will be called out during the initial triage. • The Sexual Assault Resource Center (SARC) will be called to dispatch an advocate for medical accompaniment. The FNE will perform a medical assessment/SAFE that includes: • Medical history including, but not limited to: • past medical history, medications, allergies • history of presenting complaints • psycho -social evaluation, including query of substance use/abuse and suicidal or homicidal thoughts Detailed head to toe assessment with photo -documentation as indicated Detailed ano-genital assessment with photo -documentation as indicated Laboratory testing including, but not limited to, sexually transmitted infection (STI) testing and pregnancy testing Assessment of unmet healthcare needs Photo -documentation of injuries (i.e. injuries, self -mutilation, tattoos, scarring, branding, etc.) Collection of forensic evidence if the patient presents within 120 hours of the last sexual contact Administration of appropriate medications to treat or prevent STIs and/or pregnancy Options for follow-up care will be provided prior to discharge. The purpose and mission of the medical assessment, as in all other cases of suspected sexual abuse/assault, is to ensure and safeguard the health and welfare of the patient. The urgent and emergent medical needs of the patient override forensic assessments and pursuit. The medical evaluation is conducted in a respectful, nonjudgmental manner by all medical personnel with the intent of giving dignity and power back to the patient. The patient has the ability to consent or decline any aspect of the medical assessment. Any determination the patient is at risk of harm to themselves or others will result in further evaluation and/or treatment in the emergency department by mental health professionals. The need for transfer to a mental health facility will be made by the emergency department physician in conjunction with mental health professionals. The FNE will follow all requirements for mandatory reporting. FNEs will collect and maintain any evidence discovered in the course of providing the medical assessment and submit such evidence to the proper law enforcement agency as applicable. Baylor Scott & White shall maintain complete and accurate records of all care, treatment, and examination of the patient and shall prepare and release such reports as required by Baylor Scott & White policy. Sexual assault cases involve multiple disciplines to ensure the continued safety and welfare of these imperiled patients. FNEs are an important part of a coordinated MDT and will be active participants in meetings that will take place for continuity of care. St. Joseph's Hospital- Bryan and College Station Applicable to: St. Joseph Health - College Station St. Joseph Health - Regional St. Joseph Health - Madisonville St. Joseph Health - Burleson St. Joseph Health - Grimes Department(s): Emergency Departments POLICY St. Joseph Hospital will provide compassionate and understanding medical care and forensic services for sexual assault cases. These policies and procedures will follow the recommendations of the Texas Department of State Health Services, and the Texas Evidence Collection Protocol manual from the Texas A&M Center of Excellence in Forensic Nursing. This policy is also in compliance with the current edition of the Ethical and Religious Directives for Catholic Health Care Services. Sexual assault is a trauma, regardless of the presence of. physical injuries. Healthcare providers can reduce the risk of further trauma by providing trauma informed care that recognizes the patient has recently experienced neurobiological trauma. Emergent medical conditions are treated before addressing forensic issues such as evidence collection. Non -fatal strangulation is a life -threatening event that requires specialized assessment and close patient monitoring. Patients guide the assessment process and have the right to decline any part, or all, of the examination and evidence collection. Offering access to a sexual assault advocate during the forensic medical assessment is mandated by Texas law. To prevent role confusion, this advocate is distinct and separatefrom health care, law enforcement and judicial personnel and can be present during the forensic medical assessment. Patients have the right to have a sexual assault forensic medical assessment. Preauthorization by law enforcement is not required. Patients have the right to decline any part of the assessment even after they have signed informed consent and authorization forms. The sexual assault evidence collection kit (SAEK) does not have to be used for a sexual assault examination to occur. SAEKs should be used only when indicated. There are essential questions about the traumatic event the health care professional must ask to properly treat injuries and prevent further adverse health outcomes: • Best practice isto start with less stress provoking general health information and explain the rationale for questions asked. • Prior to obtaining the history of the incident (s), inform the patient that it is necessary to know what occurred in order to provide the best treatment options. • Adult survivors of sexual assault have the option of reporting or not reporting the offense to law enforcement. • Reporting includes: o Reporting the incident to law enforcement in the jurisdiction in which the sexual assault occurred, • Patient has access to all support services, including: o Health care treatment, o Sexual assault forensic evidence collection o Access to a sexual assault advocate, and o Ability to track sexual assault evident through various stages of criminal justice process • If the offense is reported to law enforcement, the medical provider or facility may be eligible for reimbursement of the forensic component through Crime Victims' Compensation. • Non -reporting includes: • Does not include reporting the incident to law enforcement • The sexual assault evidence will not be processed unless the patient (up to five years after the incident, or as mandated) reports the crime to law enforcement • Patient has access to all support services, including o Health care treatment o Sexual assault forensic evidence collection o Access to a sexual assault advocate, and o Ability to track sexual assault evidence through stages of criminal justice process • If the assault is not reported to law enforcement, responsibility for payment of the medical component of the assessment and examination may rest on the patients, and they are eligible for reimbursement through Crime Victims' compensation. The cost of the forensic component, including evidence collection, is billed to Department of Public Service (DPS) • Texas DPS will store sexual assault evidence in cases where there is no law enforcement notification • Instructions for submitting non -report sexual assault evidence collection kit a re: o Packaged in a box that is completely sealed with heavy tape. The seal shall be initialed such that part of the initials is on the box and part on the tape. The box must be able to withstand standard shipping. Contents 'may include: • A patient reference sample in the form of a dried buccal swab in its own packaging • Sealed paper bags containing survivor's clothing (should be limited to underwear unless there is compelling reason to believe that any other items contain biological evidence from the suspect) • No liquid blood or urine samples shall be included. • Do not include the patient's name on the external non - reports SAEK. Use unique identifier such as the medical record number. • Once evidence is collected and appropriately sealed is shipped overnight per DPS protocol to: o Texas DPS Bio-warehouse, 12230 West Rd./ Building C; Houston, TX 77065 Mandatory reporting is required for suspected abuse of children, the elderly, or a person with a disability, regardless of the wishes of the patients, their families, or friends. Follow the Texas Family code statutes for consent to treatment. Medical forensic exams are conducted if the assault occurred less than 120 hours. All sexual assault survivors will be informed of the local community -wide designated facility. The survivor is told of the SANE nurse availability at the community facility. If the survivor wishes, he/she may be transferred to the facility, once medically cleared by a provider at the facility the assault survivor presented to initially. The patient may also elect to stay at St. Joseph Hospital for forensic evidence collection. It is the survivor's right to refuse transfer to another facility. PROCEDURE: 1. The sexual assault survivor will be triaged as a minimum of a Level II. The Level may be increased according to condition of the survivor; The survivor will be registered as a confidential patient. 2. Escort the patient and family, caregiver, or support person to a private waiting a rea: a) Elicit information as privately as possible b) Instruct the patient to not use restroom, wash, change clothes, smoke, eat or drink until evaluated by the forensic health care professional. If patients must use restroom, collect the urine, and advise that they do not wipe genitalia until after evidence has been collected. c) Consider collecting urine if drug/substance-facilitated sexual assault is suspected. d) Maintain chain of custody of specimens 3. Notify the Sexual Assault Resource Center for all adult sexual assault cases upon arrival and/or Scotty's house for all pediatric sexual assaults; 4. Receive permission from the adult survivor to report the assault to the police; notify the law enforcement agency in the jurisdiction in which the assault took place. If it surpasses many counties, contact the local law enforcement cases to assist in the investigation; S. The police, if on site, will interview the survivor and determine the need for an evidence collection exam, if able, obtain the case number from the police; if law enforcement request an exam, complete the law enforcement request form a) This form is a request and does not determine whether or not criminal mischief has occurred b) If police refuse an exam, the form must be completed c) A copy of the form will remain with the provider, one given to the law enforcement agency, and one to the survivor 6. The survivor will be informed of our mission and options for emergency contraception. Plan B or other products of like kind are not offered within our healthcare system. a) According to the Ethical and Religious Directives, a female who has been sexually assaulted should be able to defend herself against a potential conception from the sexual assault. If, after appropriate testing, there is no evidence that conception has occurred already, she may be treated with medications that would prevent ovulation, sperm capacitation, or fertilization. It is not permissible, however, to initiate or to recommend treatments that have as their purpose or direct effect the removal, destruction or interference with the implantation of a fertilized ovum. 7. If the survivor elects to stay, the charge nurse will delegate the evidence collection to an appropriate nurse or attempt to obtain a SANE nurse, if available, to come in (Adult Flowsheet and Pediatric Flowsheet as applicable); 8. The Texas Evidence Collection Protocol will be followed; a) Consent from the survivor must be obtained to complete the forensic exam; b) Consent from the survivor must be obtained prior to taking photographs c) If taking photographs, take a picture of the patient labels before any exam photos are taken and at the completion of the photos to indicate a beginning and end and identification d) Be considerate of patient privacy e) Use a standard or ruler for size reference in photographs, in addition to those photographs that identify patients and anatomical locations being photographed i) Take at least three shots at different distances from the body: i. Take an overview image of the injury's location, including anatomical landmarks for orientation of the injury ii. Take medium -range photographs of each injury, providing a wide enough view to identify the specific anatomical site being photographed iii. Take close-up images of injuries, with and without the standard. The goal of the close-up images should be to capture subtleties in texture and color and any pattern injuries that may be observed. iv. These are recommendations, not all patients will tolerate or consent to the above process 9. The patient, if willing, will receive; a) prophylactic treatment for sexually transmitted infections; The RN will administer i. Rocephin (ceftriaxone) 250 mg IM x one dose, and; ii. Azithromycin lgm PO x 1 dose (please provide food to the survivor prior to the administration of this medication as it can cause gastric irritation) iii. Metronidazole 2g orally (contraindicated if alcohol consumption - consider a prescription) b) Pregnancy prophylaxis: c) Emergency contraception, "the morning after pill" may be taken within five days (120 hours) after sexual assault to reduce the risk of pregnancy. This is not offered at our healthcare system. The patient may purchase over the counter. i. Catholic patients have the right to protect themselves from an unwanted pregnancy related to sexual assault. d) HIV Non -occupational post -exposure prophylaxis (nPEP) i. Providers should offer prophylactic treatment to reduce the risk of seroconversion as appropriate within 72 hours of contact 10. The patient will receive discharge instructions that will include: a) Public Health Department referral for HIV testing; b) Physician referral, if indicated; and c) Sexual Assault Resource Center for follow-up counseling d) Information for Sexual Assault Survivors 11. Medical record management: a) All kits must be locked up in a private area. b) Do NOT scan the forensic exam documents into the Electronic medical record. c) Turn them into the manager or designee for secured storage. 12. For reports, the law enforcement agency will pick up the kit and together with hospital personnel complete the chain of custody documentation. Texas A&M University Police Department The role of the Texas A&M University Police Department is to investigate reports of sexual assault in their jurisdiction. The decisions concerning the arrest of a perpetrator shall be based upon law and current department policy. Texas A&M University Police Department commits to: • Participate in SART monthly meetings, share appropriate information among team members, provide case updates as needed and as allowed by law, and participate in SART training activities. Texas A&M University Police Department will follow sexual assault procedures outlined by the department as follows: 1. Patrol response to sexual offense incidents a. Detective Callout. i. After a patrol unit has arrived at the scene, a determination should be made about whether CID should be notified, and a detective sent to the scene. If a detective is contacted, they will take over the scene and investigate it. ii. If the reported sexual offense occurred at a prior date and time, the on -duty supervisor mayelect not to notify CID. They should consider how much time has passed since the assault occurred, the possibility of obtaining evidence, etc., before deciding not to call a detective. iii. Once assigned to a detective they will conduct a thorough investigation with collecting evidence and follow up with interviews. b. The officer shall still advise the victim of all the options available to them, such as: Victim Advocate Services, Sexual Assault Resource Center advocate help, and participation in the pseudonym program. c. If able, Communications shall advise the victim not to bathe, change clothes, or disturb the crime scene. d. The responding patrol officer shall: i. Advise the victim not to bathe, change clothes, or disturb the crime scene. ii. Obtain suspect information and broadcast if appropriate. iii. Complete an offense report. iv. Questions directly related to the sexual offense itself shall be left to the detective assigned to the scene, if a detective is called out. e. The victim shall be encouraged to report to a hospital emergency room for an examination by a SANE nurse. The officer should inform the victim which hospital is appropriate for the examination. i. If the victim refuses to go to a hospital, they shall be advised of the availability of a Sexual Assault Resource Center advocate. ii. If the victim does not wish to speak with an advocate, they shall be given the telephone number of the Sexual Assault Resource Center. f. Upon a request of the victim or at the direction of the investigating officer or supervisor, Communications shall contact the Brazos Sexual Assault Resource Center hot line (number available in Communications) and advise the hot line advocate to send an escort advocate to the emergency room where the victim is being taken. C.I.R.T. should also be notified, being mindful of the Pseudonym Program when releasing identifying information. If the victim has contacted the department too late for a rape kit to be performed, the victim shall be advised of the Sexual Assault Resource Center's services and hot line number. g. When the victim is stable, the responding officer should only obtain the basic details required for the report. CID will obtain a formal statement from the victim when appropriate. Victims under 18 YOA shall be interviewed at Scotty's House. If the victim requests, the statement shall be taken in the presence of the staff. h. The detective investigating the case shall inform the victim when an arrest is made. The investigating detective shall keep the victim informed about the status of the case on a regular basis. 2. Pseudonym Program: a. Victims of sexual offenses (eligible, for sex offender registration - CCP Chapter 62), stalking, family violence, or human trafficking, have the option to participate in a pseudonym program. The pseudonym will replace the victim's name in all public files and records concerning the offense, including police records, press releases, and records of judicial proceedings. The request is made by the victim on a form approved by the Department. Pseudonym forms shall be maintained in the Records Division separate from the original report. b. In order to prevent duplication of names, and to make information retrievable from our files, the case number will be assigned as a suffix to the pseudonym. The name will be entered using the following format: i. Last Name: Doe 1802001234 (space after "Doe" and no spaces or dashes in the case number) ii. First Name: enter "Jane" or "John" as appropriate for the gender of the victim. c. Address and Phone Numbers: i. The victim's address and phone number, as well as location of offense, will always be that of the department. ii. The officer shall explain the pseudonym program to the victim. If the victim indicates they wish to participate, the officer shall assist the victim in completing the form. iii. If the victim is unsure of whether or not they wish to participate in the program, the officer shall complete an offense report in the normal fashion, using the correct name, address, and telephone number of the victim. iv. The officer shall then give the victim a pseudonym form. v. The victim shall be advised that if they wish to participate in the program, they should complete the form and bring it to the records section of the department. vi. If the victim completes and returns the form the records section shall: (1) Remove the victim's name and substitute the pseudonym for the name on all reports, files, and records in the agency's possession. (2) Notify the attorney for the state of the pseudonym and that the victim has elected to be designated by the pseudonym. (3) Maintain the pseudonym form in a manner that protects the confidentiality of the information contained on the form. vii. Employees shall not make copies of a pseudonym form containing victim information 3. Victim Services The Texas A&M University Police Department is committed to serving students, faculty, staff and citizens/visitors of this community with comprehensive victim services that go beyond the standard services required by state law, and to provide them with information on the rights of crime victims and the assistance available to them through the Texas A&M University Police Department, the State of Texas, and other local agencies. This agency is also committed to the development, implementation, and continuation of appropriate victim and witness services, programs, and activities. The victim services program will: a. Follow up i. Based on the facts of each case, the Advocate will determine if follow-up contact regarding Victim/Witness Assistance is needed. If this is so, the Victim Services Coordinator will initiate or direct the initiation of that contact. ii. The Victim Services Coordinator should explain to victims and witnesses their role in the prosecution of their cases. iii. The Advocate and detectiveswillworktogethertokeepthefurther hardship of the victim and witnesses at a minimum. (1) Scheduling of line-ups, interviews, testing, and other appearances should be scheduled with the convenience of the victim or witness in mind. (2) If necessary and feasible, transportation to appearances related to the investigation should be provided. iv. Property of the victim or witness taken as evidence should be returned as quickly as possible without interfering in the prosecution of the case. v. Informing the victim of case status updates in a timely manner b. Specific Services i. The department recognizes that citizens have the freedom of choice regarding services offered by the program. The citizen has the right to accept or refuse any portion of the assistance and persons involved should respect their decision. ii. Services available to victims include, but are not limited to, crisis counseling, death notification assistance, and referrals for counseling services. Additional areas of service include crime scene clean-up information, referral to other community services, preparing the victim for participation in the criminal justice system, and location of emergency needs such as food, clothing, and shelter. iii. The criminal justice system can be difficult to navigate through and hard to understand. The Victim Services Coordinator should provide citizens with information regarding their case and explain the criminal justice process as it applies specifically to them. The Victim Services Coordinator should be available for citizens that need help beyond the assistance offered by other departmental employees. iv. Educational programs on topics such as victim advocacy and awareness of crimes can be offered by the Victim Services Coordinator to the general public and the department. The Victim Services Coordinator should practice within the' boundaries of his or her competence and provide only those services for which they are qualified by training, education, or experience. i. The Victim Services Coordinator should maintain an office atmosphere that is conducive for families to meet in confidentiality. The office should have adequate room for several people to comfortably convene when dealing with a problem or emergency. Sexual Assault Resource Center (SARC) The role of the Sexual Assault Resource Center is to provide crisis intervention services, information, referrals, accompaniment, and support through the legal process and beyond. The sexual assault advocate will verify that the survivor has received information regarding victims' rights, options, and resources, the importance of seeking medical attention, and the value of immediate evidence collection and early police reporting. The role of the advocate is to provide services to survivors of sexual assault regardless of whether the survivor participates in the criminal justice process. All advocates dispatched by the Sexual Assault Resource Center are fully trained through the required training as outlined in the Office of the Attorney General's Sexual Assault Training Program and must meet minimum standards to act as an advocate for survivors of sexual assault. SARC commits to: • Participate in SART monthly meetings, share appropriate information among team members, provide case updates as needed and as allowed by law, and participate in SART training activities. When working with hospitals, SARC commits to: • Dispatch and advocate to the hospital for accompaniment within 30 minutes of the hospital calling the hotline. • Provide information about victim's rights, CVC, community resources, SARC services, crisis intervention, and emotional support during exam with the survivor's consent. • Be present at all aspects of the process that the survivor chooses. • Provide the survivor a safe, neutral, and confidential avenue to explore and weigh options and support the survivor's choices and decisions. • Maintain the confidentiality of all communications occurring solely between the advocate and the survivor. • Provide the survivor with emergency clothing, toiletries, safety planning, information and referrals as needed. When working with Law Enforcement, SARC commits to: • Dispatch an advocate when requested bylaw enforcement or a survivor. • Provide information and support during interviews. • Explain next steps, available services, and resources. • Maintain the confidentiality of all communications occurring solely between the advocate and the survivor. When working with Prosecutors, SARC commits to: • Dispatching an advocate when requested by prosecutor's office or the survivor. • Provide information and support during interviews and court proceedings. • Explain next steps, available services, and resources. • Maintain the confidentiality of all communications occurring solely between the advocate and the survivor. What sexual assault advocates cannot do: • Personally provide transportation for survivors. • Respond in person to someone's house or scene of a crime. • Participate in gathering of evidence, fact-finding or investigating the assault. • Conduct or assist the medical exam or interviews. • Act as a translator or interpreter. • Give legal advice. Brazos Valley MHMR The role of BV MHMR is to provide crisis assessments and case management services in the Brazos Valley. The mission of Brazos Valley MHMR is to provide the highest quality of services, which promote dignity and independence, to individuals and their families who are challenged with issues related to mental health and intellectual disabilities. Brazos Valley MHMR commits to: • Participate in SART monthly meetings, share appropriate information among team members, provide case updates as needed and as allowed by law, and participate in SART training activities. • Complete crisis assessment as requested to determine need for mental and behavioral health services. Clients are eligible for services as long as they have a priority population diagnosis and there is an ongoing need for case management. The ultimate goal is to help clients gain independence in the community and attend to their own daily needs/responsibilities. Eligibility: Priority Population *Major Depressive Disorder *Bipolar Disorder *Schizophrenia *Schizoaffective Disorder For those that do not fall under priority population, referrals are provided to appropriate community resources such as Health for All, TAMU Counseling Clinic, Counseling and Assessment Clinic, BVCASA/AA/NA, etc. Emergency services are open to anyone in crisis regardless of diagnosis. Staff on call perform crisis assessments 24 hours/7 days a week, including holidays. Assessments may be completed in jails, hospitals, or MHMR clinics with law enforcement present. We have a 24-hour crisis helpline accredited by American Association of Suicidology, 1-888-522-8262. Accessing Services Brazos County: Open Access is on M/W/F from 8:30 am-11:00 a.m. located at 804 S Texas Ave, Bryan Tx 77803. Ph # 979-822-6467. These are assessed on a first come/first serve basis. Bring ID, proof of income, and any insurance information. Data Gathering and Evaluation Commitment The SART will gather information on the prevalence of adult sexual assault by identifying the number of incidents reported to law enforcement, reports then referred for prosecution and the disposition of cases handled by the District Attorney's office. This information will assist to identify gaps that may be contributing to attrition and analyze current policies that may be negatively impacting the county -wide response to adult sexual assault. Each agency will be responsible for reporting adult sexual assault information as follows: Law Enforcement Agencies: • Number of sexual assault reports received • Number of investigations conducted as a result of those reports District Attorneys: • Number of indictments presented in connection with a report and the disposition of those cases • Number of reports for sexual assault in which no indictment was presented Information gathered from reporting will be reviewed bi-annually within the SART and presented to the Brazos County Commissioner's Court in the Biennial Report to be completed by December 1st of each odd -numbered year. All agencies will gather relevant data on community trends including drug -facilitated sexual assault, predatory date rape, and sex trafficking. Case Reviews The SART commits to a biennial evaluation through adult sexual assault case reviews of the effectiveness of individual agency and interagency protocols and systems. Training Commitment All members of the SART commit to attending at least four hours of annual cross - agency training on the dynamics of adult sexual assault for response team members - participating in the quarterly meetings as required by Section 351.254(c). Confidentiality When information is shared among Brazos County Adult SART members and affiliates, confidentiality will be maintained as required by law. Confidentiality of victim and survivor information will be preserved, and each individual agency will be responsible to maintain confidentiality of the victims they serve. Procedure for Addressing Conflict Establishing true collaboration requires team members and their agencies to build relationships of trust and respect. We recognize that at times it may feel like personal or organizational goals or values are competing. We may face limited or unclear communication. We face time constraints and more demands than our personal or organizational resources can provide. Given these stressors, it is important to acknowledge that conflict may arise and it will be necessary to address it as a team. When conflicts arise the SART will take the following steps: 1. Identify the issue which needs to be resolved. 2. Ask each person to describe their needs in relation to the issue. 3. Brainstorm ways of problem -solving. 4. Create a concrete action plan. BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Jason Bienski to the Brazos County Regional Mobility Authority The term of this appointment is January 1, 2024 — December 31, 2027. Duane Peters Date County Judge BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Alan Munger to the Brazos County Regional Mobility Authority The term of this appointment is January 1, 2023 — December 31, 2026. Duane Peters Date County Judge BRAZOS COUNTY BRYAN, TEXAS APPOINTMENT The Commissioners Court of Brazos County does hereby approve the appointment of Philip Barnes to the Brazos County Historical Commission The term of this appointment is January 1, 2024 through December 31, 2024. 1141-a3 Duane Peters Date County Judge BRAZOS COUNTY BRYAN, TEXAS APPOINTMENT The Commissioners Court of Brazos County does hereby approve the appointment of Allison Kay to the Brazos County Historical Commission The term of this appointment is January 1, 2024 through December 31, 2024. `�: Duane Peters Date County Judge BRAZOS COUNTY BRYAN, TEXAS APPOINTMENT The Commissioners Court of Brazos County does hereby approve the appointment of BYandi Lampo to the Brazos County Historical Commission The term of this appointment is January 1, 2024 through December 31, 2024. �7 f , I q-) Q.3 Duane Peters Date County Judge DEPARTMENT: DATE OF COURT MEETING ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ATTACHMENTS: File Name NbAttachmwts A%Wfable BRAZOS COUNTY BRYAN, TEXAS NUMBER: 11 /14/2023 Consider and approve the appointment of Nina Payne as Brazos County Budget Officer effective November 11, 2023. Commissioners Court 111=2023 False False $0.00 Description TyVe APPR..O D l� �3 Duane Peters Date County Judge Brazos County Job Description Last Updated: November 2023 Template Revision 1.2 08/15/2012 Class Number: B0212 Title: Budget Officer Pay Group: B0212 Department: Budget Office FLSA Status: Exempt Reports To: Commissioners Court Approved Date: 11/14/2023 EEOC Category: Professionals General Summary: Manages and assists with planning, organizing, development, implementation & monitoring of the County's annual budget. Performs financial & statistical analysis needed to support decision making by elected officials and department heads. Essential Duties: Preparation of the annual County Budget: distributing Budget information to all County departments; holding departmental budget workshops; gathering and processing budget requests from all County departments; preparing a Proposed Budget to present to Commissioners Court; holding departmental budget hearings to discuss funding levels and other policy issues; monitoring the 'implementation of the adopted budget. Maintenance of the Adopted Budget throughout the fiscal year processing of Budget Amendments; processing of Intra-Departmental Operating Transfers. Preparation and distribution of Budget Documents: Adopted Budget, Operating Budget, Capital Improvement Program Providing financial analysis and advising the County Judge and Commissioners Court. Other duties as assigned. Su ervision Received: From Commissioners Court Given: To Budget Office staff Education Required: Bachelor's degree or any equivalent combination of education and/or experience Preferred: Bachelor's degree in finance, accounting, public administration, or related field equivalent. Experience Required: 3 Year of accounting, auditing, finance, or budget preparation and analysis, and data trends reporting or any equivalent combination of education and/or experience. Governmental experience. Preferred: 5 Year of accounting, auditing, finance, or budget preparation and analysis, and data trends reporting. Governmental experience. Certificates, Licenses, Registrations Required: None Preferred: APPH Demands Duane Peters bate County Judge Typical: I The physical demands here are representative of those that must be met by an employee to succ perform the essential functions of the job. Reasonable accommodations may be made to enable with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to fingdr, handle or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Speck vision abilities required by this job include close vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Generally Accepted Accounting Principles (GAAP), state statutes governing the operations of county offices; internal auditing techniques; governmental accounting, acceptable reporting practices and techniques for governments; principles of financial management; budgetary techniques; personnel policies and procedures; and standard office practices. Establish and maintain effective working relationships with county employees, representatives of governmental agencies, vendors, and the general public; communicate effectively, both orally and in writing; operate standard work processing and spreadsheet software; read and interpret standard policies and procedures; mathematical aptitude; analyze and interpret data; deal with the public. Good verbal and math aptitude including analytical skills; good communication skills required; PC & Windows experience. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Work Environment Typical: I The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. The employee must frequently perform multiple tasks simultaneously, change tasks, perform tedious exacting work, and work closely with others as part of a team. DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: BRAZOS COUNTY BRYAN, TEXAS NUMBER: 11 /14/2023 Approval requested from Human Resources Department of Section 2.10.4 (e) & (f) Insurance Coverage for Retirees. Commissioners Court 11 /09/2023 False False $0.00 ATTACHMENTS: File Name Description Toe Section 2.10.4 (e)_(f)_Insurance Coverage for Retirees_ Section 2.10.4 (a) i£ (f) Insurance Coverage for Backup Material _11.9.2T.pdf Retirees APPR Duane Peters Date County Judge Section 2.10.4 Insurance Coverage for Retirees (e) Grace Period for Retiree Insurance Payments Premiums will still be considered timely if received within 30 days after the due date. Coverage may be cancelled by the County after three (3) months of non-payment of premiums. In the event that a retiree becomes three (3) months behind on their premium payments, they must submit the premium for the current month as well as all outstanding premiums owed within five (5) business days or coverage may be cancelled by the County. This payment must be submitted utilizing certified funds (ex. Money Order or Cashier's Check). In the event of a retiree's insurance payment being returned during any fiscal year due to non -sufficient funds (NSF), or any other reason not at the fault of the County, the retiree will be required to submit their premium payment as well as any fees utilizing certified funds (ex. Money Order or Cashier's Check) for the remainder of the fiscal year. In the event a retiree's coverage is cancelled for the above reasons, coverage will be cancelled as of the last month in which the full premium payment was received. (f) In the event medical insurance coverage and/or dental insurance coverage is discontinued, cancelled for any reason, or declined on a Retiree, and/or Retiree's spouse of dependent, the Retiree, Retiree's spouse or dependent is prohibited from adding medical insurance coverage and/or dental insurance coverage at a subsequent date. This prohibition is required by the Texas Local Government Code, Sec. 175.002(c). BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Brazos County Sheriffs Office NUMBER: DATE OF COURT MEETING: 11/14/2023 ITEM: Approval requested from the Sheriff's Office forthe Priority Access Card Application and to set a fee; TO: Commissioners Court FROM: Regina Guzman DATE: 10/26/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tvue letter for Application fee.docx Fee proposal Cover Memo Fee Appricaton.docx Application Cover Memo APPR Duane Peters Date County Judge Date: Last Name Date of Birth SSN# E-Mail Address Brazos County CourthouseX.,: 1 : Priority Access Application.. " f p'' ►' 'c INITIAL APPLICATION or RENEWAL A Non-refundable Annual Fee of $100.00 and $25.00 Replacement Fee to be set by the Brazos County Commissioner's Court. The fee is waived for County Employees that apply. First Name Address Phone Number Driver's license number Middle Initial City Zip Alt Phone DL State Company/Department Name Work Phone Elected Official or court officer expressly granted permission to carry a firearm by Statute: YES NO (CountyLEmnlovee; Yes or No Licensed Attorney_: Yes or No Bar Association Number: Applicants must pass a background check, that includes no violent, assaultive, threatening or weapons convictions. Priority Access can be revoked by the Sheriffs Office at any time for behavior that threatens the security of the Courthouse. These behaviors include but an not limited to verbal or physical threats, possession of illegal substances, or unauthorized possession of weapons inside the secure perimeter. Waiver and Consent to process a Criminal History Check In consideration of volunteer eligibility for Priority Access into the Brazos County Courthouse, a secure facility, and with the knowledge that any information required will be kept confidential, I hereby authorize and give consent for Brazos County to obtain information pertaining to possible criminal history on myself. This includes the following: Criminal Background Records/Information; Sex Offender Registry Information; and Addresses and Social Security Number Verification. I hereby release from liability and promise to hold harmless under all possible claims or causes of action (i) any and all persons or entities who shall furnish such information to Brazos County, its officers, agents or employees, and (ii) Brazos County, its officers, agents or employees for any statements, acts or omissions in the course of obtaining said information. Furthermore, l understand that this release is signed, free from duress, and with the full knowledge and understanding that any information obtained will be used in assessing my eligibility to participate in this program, and that such information will be held in confidence in accordance with the organization's guidelines. By my signature below, I hereby authorize Brazos County to obtain such records. Signature of Applicant: Receipt# APPROVED DECLINED Date: • " Courthouse Security Use Only" BY: Brazos County Sheriffs Office Official V -BRAZOS COUNT,:TEAS DONATION OF COUNTY PROPERTY Property QDonation aFCoQntT0ropWty property 0signed q piYe .. T A50POWP .. of - Donated lnmehe.Property (A hvssisned inmate documentation- lvp Mup.:ASsF,$$W) -'- 6.foir'- nd' Fair 1,0 R§ FAIr '0ei.cTip.6bn:. b, Forms gleasg; d re.tdtb�eip.f43.eetybdiog',q�op b DTM p ;,Make:, . . . -.- 11r iDd6i:- I ^9NT N. 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Reqd h#)Dd. *106 4A, 414 p Dqp*fineiifNan* brganizait'i'an.-gecei*ving.'Donated' N-Oppor ' ;Authorized Signature ........ ...... ..... . . . . . . . . . . . - " toftl&s: �Z3 -0j, on lq- -ay de. 0 bVc5m 6 6, P—..Q 0 �Wov �y cillmmissMapft IQO!W Appro�-al. )EPARTMENT: )ATE OF COURT MEETING TEM -O: ROM: )ATE: ]SCAL IMPACT: 3UDGETED: )OLLAR AMOUNT: >OURCE OF FUNDS: tEQUIREMENTS: JOTES/EXCEPTIONS: kCTION REQUESTED OR kLTERNATIVES: BRAZOS COUNTY BRYAN,TEXAS NUMBER: 11 /14/2023 Request approval to wire transfer up to $8,268,626.90 to HHSC funds for PGY3 Final Comprehensive Hospital Increase Reimburse Program (CHIRP) for qualifying hospitals. Commissioners Court Nina Payne 11 /09/2023 False False $0.00 Brazos County LPPF (Fund 16000) Funds must be set up using the TexNet system as required by HHSC. Last day to subn IGT on TexNet is Thursday, November 16, 2023 with settlement date as of Friday, November 17, 2023. The Health and Human Services Commission (HHSC) directs a managed care organiza (MCO) to provide a uniform reimbursement increase to hospitals in the MCO's network i designated service delivery area (SDA) for the provision of inpatient services., outpatien services, or both. HHSC uses a methodology to calculate and administer such reimbursement increases. CHIRP is designed to incentivize hospitals to improve asses,, quality, and innovation in the provision of hospital services to Medicaid recipients throug the use of metrics that are expected to advance at least one of the goals and objectives the state's managed care quality strategy. Request approval. ATTACHMENTS: File Name Description Type PGY3 CHIRP Final - Brazos County LPPF Email.pdf CHIRP PGY3 Final IGT Notification Cover Memo AGENDA - PGY3 CHIRP Allocation Summary - Brazos LPPF.pdf CHIRP PGY3 Final IGT Backup Material DEPARTMENT. DATE OF COURT MEETING ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT - SOURCE OF FUNDS: REQUIREMENTS: NOTES/EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES: ATTACHMENTS: File Name PGY3 CHIRP Final - _Brazos County_LPPF_Email.pdf AGENDA- PGY3 CHIRP Allocation_Summary� _Brazos LPPR df BRAZOS COUNTY BRYAN, TEXAS NUMBER: 11 /14/2023 Request approval to wire transfer up to $8,268,626.90 to HHSC funds for PGY3 Final Comprehensive Hospital Increase Reimburse Program (CHIRP) for qualifying hospitals. Commissioners Court Nina -Payne 11 /09/2023 False False $0.00 Brazos County LPPF (Fund 16000) Funds must be set up using the TexNet system as required by HHSC. Last day to submit I GT on TexNet is Thursday, November 16, 2023 with settlement date as of Friday, November 17, 2023. The Health and Human Services Commission (HHSC) directs a managed care organization (MCO) to provide a uniform reimbursement increase to hospitals in the MCO's network in a designated service delivery area (SDA) for the provision of inpatient services., outpatient services, or both. HHSC uses a methodology to calculate and administer such reimbursement increases. CHIRP is designed to incentivize hospitals to improve assess, quality, and innovation in the provision of hospital services to Medicaid recipients through the use of metrics that are expected to advance at least one of the goals and objectives of the state's managed care quality strategy. Request approval. Description CHIRP PGY3 Final IGT Notification CHIRP PGY3 Final IGT Tye Cover Memo Backup Material AFF� Duand Peters Date County Judge Brazos County LPPF PGY3 CHIRP Final IGT Agenda Date: November 14,2023 TexNet: Thursday, November 16, 2023 Settlement Date: Friday, November 17, 2023 Bucket: CHIRP Bucket SDA = -Government Entity IGT Total MRSA Central Brazos County LPPF 7,773,392.34 MRSA Northeast Brazos County LPPF $150,480.70 Travis Brazos County LPPF $344,753.86 Total PGY3 CHIRP Final IGT 1 $8,268,626.90 From: Kelly O"Brien To: Edward C. Bull; Nina Payne: Jamie L. Cartwright; Cristian T. Villarreal Cc: Justin Flores: Colt Sullivan: Corbin Pefanis Subject: PGY3 CHIRP Final - Brazos County LPPF Date: Wednesday, November 8, 2023 5:05:06 PM Attachments: PGY3 CHIRP Fin MRSA Central Allocation Summary - Brazos LPPF.xlsx PGY3 CHIRP Fin MRSA Northeast Allocation Summar - Brazos LPPF.xlsx PGY3 CHIRP Fin Travis Allocation Summary - Brazos LPPF.xlsx ------------------------------------------------------- ------------ ----------- ------------ ------- Brazos County Disclaimer, �****'This: is an- emaif. from an EXTERNAL source: DO NOT click links or open attachments_ unless.ybq recognize the sender aril have verified that the -content is safe. Never enter i USERNAME,-PASSWORD or sensitive -information on' pages linked from this email ***** ........... ---------------- ------------------------ ------------------------------------------------------------------------------ ---------------- Good afternoon, Brazos County Team. As you know, the upcoming CHIRP PGY3 Final IGT is taking place on Thursday, November 16th. Accordingly, the hospitals participating within the Brazos County LPPF would like to request the following IGT amounts noted below. (Please review the accompanying allocation.) CHIRP PGY3 Final —total requested I61 amount k268,626.90 • MRSA Central SDA: _$7,773,392:34' • MRSA-IVortheastSDA: $150,480.70, • T, ra s SDA j j'344 753.86� Brazos County'should submit 3 separate TexNets.and allocation forms (attached) for the specific amounts noted above, attributable to each SDA. It is not sufficient to provide one TexNet. HHSC requires these amounts to be entered into TexNet no later than the close of business 11/16/2023 with a settlement date of 11/17/2023. These funds will need to be placed in the "CHIRP" Bucket. Upon successful completion of the IGT, please submit the PDF of the TexNet Trace Sheets and allocation forms to HHSCPFDCHIRPPayments(@hhs.texas.gov. AHCV also kindly requests to be copied on the TexNet submission to HHSC on or before the deadline noted above. Please do not hesitate to contact us with any questions. Thank you, Kelly Kelly O'Brien Adelanto HealthCare Ventures L.L.C. 401 W.15th Street, Suite 8401 Austin, TX 78701 Main Office: (512) 322-9413 Direct: (802) 825-2466 htto://www.ahev.com REALT11 A O-U.-N-T I ES S'S 0 Q.T.2AT I ON q AN-D E'M.PLoru BEWI�X!T$:- TOOL STOP -LOSS AGREEMENT (the Agreement) between TEXAS ASSOCIATION OF COUNTIES HEALTH AND EMPLOYEE BENEFITS POOL (HEBP) and BRAZOS COUNTY (Member) Group Number: 217725 Effective Date: January 1, 2024 1 STOP -LOSS AGREEMENT Table of Contents Page No. RECITALS..............................................................................................................................3 SECTION1. DEFINITIONS...................................................................................................3 SECTION11. SETTLEMENTS................................................................................................ 7 SECTION Ill. BANKING ARRANGEMENT............................................................................ 9 SECTION IV. ACCESS TO INFORMATION..........................................................................9 SECTIONV. CONFIDENTIALITY..........................................................................................9 SECTION Vl. TERM AND TERMINATION...........................................................................10 SECTION Vil. INDEMNIFICATION AND HOLD HARMLESS................................................11 SECTION Vill. GENERAL PROVISIONS...............................................................................11 SECTION IX. ATTACHMENTS TO THIS AGREEMENT......................................................14 Exhibit Number One 2 THIS STOP -LOSS AGREEMENT (the Agreement) is made and entered into as of the Effective Date indicated on the cover page of this Agreement and is by and between The Texas Association of Counties Health and Employee Benefits Pool (referred to as HEBP) and Brazos County (referred to as Member). RECITALS WHEREAS, the Member is a governmental entity that has established a self-funded'employee health and welfare benefit plan (the "Plan") for certain of its officials, employees, retirees and their dependents; and WHEREAS, the Member has previously executed an Interlocal Agreement, whereby it joined HEBP for the purpose of obtaining stop -loss coverage and administrative services in support of its self -insured Plan; WHEREAS, the Member desires to obtain stop -loss coverage from HEBP in support of the Plan, as described below, NOW THEREFORE, the parties agree as follows: SECTION I. DEFINITIONS 1.1 Claim Liability means the total amount of Paid Claims that the Member is responsible for paying each Coverage Period. Claim Liability will be calculated for each Coverage Period in accordance with the formula indicated in Item Three -A of Exhibit Number One to this Agreement. 1.2 Coverage Period means the period of time beginning and ending on the dates shown in Item One of Exhibit Number One. 1.3 Effective Date means the date shown on the cover page of this Agreement. 1.4 Exhibit Number One means the attached specifications setting out certain particulars of this Agreement or any other subsequent set of specifications supplied by HEBP as a replacement Exhibit Number One. The specifications or items of the Exhibit Number One shall be applicable for the Coverage Period indicated in Exhibit Number One, except that any item of Exhibit Number One may 'be changed in accordance with the provisions described in SECTION I - DEFINITIONS, Section 1.17 of this Agreement. M 1.5 Final Coverage Period means the period of time beginning on the date shown in Item One of Exhibit Number One and ending on the date the Agreement is terminated. 1.6 Member, as used in this Agreement, is Brazos County, a self -insured governmental entity and Member of the Texas Association of Counties Health and Employee Benefits Pool. 1.7 Month means each succeeding calendar month period beginning on the Effective Date of this Agreement. 1.8 Paid Claims means the total of all benefits payable under the benefit provisions indicated in Items Four -A. 1 and Four-B.l of the most current Exhibit Number One to this Agreement which were paid (meaning checks issued and covering funds deposited into the Member's Plan's claims payment banking account) under the terms of this Agreement during the Coverage Period involved. Paid Claims may also include payments made under Valid Claims, as the term is defined in the Administrative Services Agreement between Member and 'HEBP. Paid Claims shall not include: a. Claims incurred prior to the incurral period reflected in Exhibit Number One; or b. Claims paid prior to the Effective Date of this Agreement; or c. Claims incurred after the termination date of this Agreement; or d. Extra contractual damages of any nature, compensatory damages, or any similar damages however assessed, or any payments made as an exception to the Plan or as settlement of a lawsuit; or e. Any payments made at the specific written request of the Member when not provided for as benefits under the Plan or which are limited or excluded under such document; or f. Any payments of benefits which are interpreted by the Member as coming within the terms of the Plan if HEBP notifies the Member that it does not agree with that interpretation. 1.9 Participant means an individual official or employee, dependent(s) of an official or employee, a retired official or employee, dependent(s) of a retired official or employee, and certain continued persons and their dependents covered under a continuation of coverage provision, whose coverage has become effective in accordance with the terms of the Member's Plana 4 1.10 Plan means a program of health and welfare benefits established by Member for its Participants. 1.11 Point of Attachment means the dollar amount above which stop -loss coverage will apply as indicated in Item Four-A.2, Item Four-A.3, and/or Item Four-B.2 of Exhibit Number One to this Agreement. 1.12 Records means a Participant's medical, financial, or personal data (including patient - specific diagnoses) or data that enables one to derive such Participant's medical, financial, or personal data. 1.13 Run -Off Paid- Claims means those claims incurred on or after the Effective Date of this Agreement but prior to termination, which are processed/paid (paid meaning checks issued and covering funds deposited into the Plan's claims payment banking account) during the Run -Off Period. 1.14 Run -Off Claims Liability means the amount to fund anticipated Run -Off Paid Claims. Settlements for Run -Off Paid Claims will be in accordance with SECTION II - SETTLEMENTS, Run -Off Period Settlement subsection of this Agreement. 1.15 Run -Off Period means the twelve -Month period immediately following the termination of this Agreement. 1.16 Stop -Loss Claims means the amount of Paid Claims for which HEBP assumes responsibility and has the duty to reimburse. a. If during any calendar Month occurring within a Coverage Period or during the period set forth in the first paragraph of the Special Provisions section of Exhibit Number One, Paid Claims for any Participant exceed the amount indicated in Item Four-A.2 and/or Item Four-A.3 of the most current Exhibit Number One to this Agreement, such excess, up to the maximum amounts indicated, if any, shall be referred to in this Agreement as Individual (Specific) Stop -Loss Claims. b. Individual (Specific) Stop -Loss Coverage does not extend beyond the termination date of this Agreement except as maybe provided by Special Provisions Section of Exhibit Number One. c. If during any Coverage Period or any period set forth in the first paragraph of the Special Provisions section of Exhibit Number One, Paid Claims, less. Individual (Specific) Stop -loss, if any, exceed the Point of Attachment indicated in Item Four-13.2 of Exhibit Number One to this Agreement, such excess, if any, shall be referred to in this Agreement as Aggregate Stop -Loss Claims. d. If the Plan, the Administrative Services Agreement, or this Agreement is terminated on a date other than the end of a Coverage Period, no Aggregate Stop -Loss benefit will exist for the Final Coverage Period, unless the termination is for cause. 5 1.17 Stop -Loss Contribution means the Monthly consideration, calculated in accordance with the formulas indicated in Item Two -A and Item Two-B of Exhibit Number One to this Agreement, that is required by HEBP for the risk assumed for the Stop -Loss Coverage indicated in Item Four -A and Item Four-B of Exhibit Number One to this Agreement. The Member shall pay to HEBP the Stop -Loss Contribution within ten (10) days of the first of the Month. The Stop -Loss Contribution amount shall be subject to change by HEBP as follows: a. if a substantial change occurs in the number or composition of employees covered, which results from: 1). The addition of an alternative health benefit plan such as medical or dental health maintenance organization or medical preferred .organization plan other than HEBP; 2). A change in the benefit specifications provided under the Member's Plan; 3). A change in the contribution level or other consideration paid by the Member if it -results in a decrease in participation; or 4) . A substantial change in the number of Participants covered under the Plan. For the purposes of this provision, a substantial change would be deemed to have occurred when the number of employees covered changes by: i) 10% or more over a 30 day period; or ii) 25% or more over a 90 day period. In such event, HEBP reserves the right to adjust the contribution amount on, any due date occurring between the date such substantial change is identified and the next fee schedule period contract anniversary date. b. If the Stop -Loss Contribution becomes subject to a tax or fee imposed by state or federal left .any rates shall automatically be increased by the amount of any taxes or fees imposed, increased, or adjudged due by any lawful authority on, or after the contract date, which HEBP is required to pay or remit, whether relating to fees, services, benefits, payments, or any other aspect of this contract. c. Rates maybe adjusted for any future mandated legislative changes if such mandates result in additional cost to HEBP. L 1.18 Subscriber means an individual official or employee, retired official or employee, or continued person, whose coverage has become effective under this Agreement. 1.19 Subscriber Unit means the specific coverage issued for a Subscriber and his or her covered dependent(s), if any, under the Plan whose coverage. is identified by a unique Subscriber identification (ID) number. 1.20 Timely means within ten (10) calendar days following the occurrence of an event, the receipt billing statement or the creation of any legal or contractual obligation, unless an alternative standard is specified and agreed to in writing by the Member and HEBP. A charge, equal to the amount specified in SECTION IX - GENERAL PROVISIONS, Daily Charge subsection, may be assessed for late remittances. SECTION Il. SETTLEMENTS 2.1 Remittance. HEBP shall bill the Member in advance for the Stop -Loss Contribution amount due each Month and the Member shall remit payment within thirty (30) days the first of each Month. A charge, equal to the amount specified in SECTION Vill, GENERAL PROVISIONS, Daily Charge subsection, may be assessed for late remittances. A remittance will be considered received when actually delivered into the possession or control of HEBP. 2.2 Individual (Specific) Stop -Loss Settlement. HEBP will furnish Member an Individual (Specific) Stop -Loss Claim report after the end of each full Month occurring within a Coverage Period in which Individual Stop -Loss Claims were paid. Within 30 days after issuance of said report, HEBP will settle with the Member for any Individual (Specific) Stop -Loss Claims involved; provided, however, if the Plan, the Administrative Services Agreement between the Member and HEBP, or this Agreement are terminated on a date other than the end of a Coverage Period, reports will be furnished and settlements will be made, as described herein, for only those full Months occurring within that portion of any Coverage Period immediately preceding termination. Individual (Specific) Stop -Loss benefits shall not extend beyond the termination date of -this Agreement except as provided in the Special Provisions listed in Exhibit Number One 2.3 Aggregate Stop -Loss Settlement or Accounting: a. HEBP will furnish the Member an Aggregate Stop -Loss settlement report or accounting of claims within 60 days following the end of each Coverage Period during which this Agreement was in effect. If a settlement is. required to be made under subsection 2.02, above, Aggregate Stop - Loss Claims under this subsection 2.03 shall not include any such Individual (Specific) Stop -Loss Claims. Aggregate Stop -Loss benefits shall not exceed the 7 maximum indicated in Item Four-13.2 of Exhibit Number One to this Agreement in any Coverage Period or any Final Coverage Period. b. if the Plan, the Administrative Services Agreement, or this Agreement are terminated on a date other than the end of a Coverage Period, no Aggregate Stop -Loss benefits will exist for the Final Coverage Period or the Run -Off Period. No settlement report or accounting will be provided and any Aggregate Stop -Loss Contribution already paid will not be refunded. HEBP will be required to fund all claims during the Final Coverage Period and the Run -Off Period. The provisions indicated in Section 2.04 will not apply. c. If the settlement report reflects that Paid Claims for the Coverage Period involved exceed the Point of Attachment, then Aggregate Stop -Loss benefits shall be payable to the Member to the extent funded by the Member. If the Point of Attachment exceeds the Paid Claims, then no Aggregate Stop -Loss benefit shall be payable to the Member. 2.04 Run -Off Period Settlement. In the event of termination of this Agreement at the end of a Coverage Period, the Run -Off Period immediately following termination will be combined with the Final Coverage Period and this shall be termed a Final Settlement Period. Within sixty (60) days following the end of the Run -Off Period, a final settlement report will reflect the following: a. Final Settlement Paid Claims: 1). The sum of the Paid Claims during the Final Coverage Period and the Run -Off Paid Claims, minus 2). Any Individual (Specific) Stop -Loss Claims during the Final Coverage Period. b. Final Settlement Point of Attachment: 1). The sum of the Claims Liability for the Final Coverage Period, plus 2). The Run -Off Claim Liability c. If the Final Settlement Paid Claims exceed the Final Settlement Point of Attachment, then Aggregate Stop -loss benefits shall be payable to the Member to the extent funded by the Member. Remittance to the Member will be made within ten (10) days following issuance of the Final Settlement Report.. d. If the Final Settlement Point of Attachment exceeds the Final Settlement Paid Claims, then no Aggregate Stop -Loss benefits shall be payable to the Member. Ej SECTION Ill. BANKING ARRANGEMENT The banking arrangement and other financial responsibilities to apply under this Agreement are described in Addendum A of the Administrative Services Agreement to which this Agreement is attached and which is hereby incorporated and made a part hereto. SECTION IV. ACCESS TO INFORMATION 4.1 Access to Information. HEBP and Member will allow each other reasonable access to administrative information concerning this Agreement. However, access to information that is a Record shall be under the terms of SECTION V CONFIDENTIALITY of this Agreement. Plan administrator will allow HEBP prompt access to claims reporting systems. 4.2 Compliance with Laws and Regulations. HEBP and Member will comply with applicable state and federal laws and regulations regarding confidentiality or privacy of Records and other information, and will cooperate to ensure such compliance. The ,Parties have executed a business associate agreement to govern compliance with confidentiality and privacy regulations pursuant to Health Insurance Portability and Accountability Act (H I PAA). 4.3 Duration. These rights of access and examination continue for three (3) years following the termination of this Agreement. HEBP will disclose information only in accordance with the business associate agreement or as required by other law. SECTION V. CONFIDENTIALITY Subject to the terms of the business associate agreement entered into by the Parties: 5.1 HEBP and Member agree that Records are valuable and confidential information. 5.2 HEBP agrees to protect as confidential and not disclose Records and the information they contain to any person or entity and to use these Records solely to perform services for the Member under this Agreement. 5.3 Should the Member request Records or the information contained in Records from HEBP, the Member agrees to indemnify and hold harmless HEBP and its directors, officers, and . employees against any and all loss, liability, damage, penalty, and expense resulting from or arising out of any allegation or claim based upon the disclosure by HEBP of any Record, or any information contained within a Record to Member. M Nothing contained herein shall be construed to require HEBP to provide copies of individual claim information to a specific Participant unless HEBP secures a valid written authorization from the Participant specifically related to the claim information. 5.4 HEBP and Member agree that HEBP's obligations in 5.02, above, do not apply to information that: a. Is, or becomes, in the public domain; b. Is independently developed by Member; c. Is previously known by Member; d. Is legally acquired from a third party not under an obligation of confidentiality; e. IsAisclosed pursuant to subpoena or similar process of a court or governmental agency; or f. Is disclosed pursuant to a written release executed by a Participant. SECTION VI. TERM AND TERMINATION 6.1 This Agreement shall continue in full force and effect from year to year unless terminated as provided herein. 6.2 This Agreement may be terminated as follows: a. By either party at the end of any Coverage Period following written notice to the other party at least sixty (60) days prior to the end of the Coverage Period; b. By Member for cause, upon ten (10) days prior written notice (pursuant to SECTION Vlll GENERAL PROVISIONS, Notices and Satisfaction subsection in the Agreement) to HEBP, if HEBP fails to correct any deficiency in the performance of its duties or obligations within thirty (30) days after notice of such deficiency is given to HEBP by Member in writing; or c. By both parties on any date mutually agreed to in writing. 6.3 HEBP will have the right to terminate immediately: a. Upon failure of the Member to pay Stop -Loss Contributions in accordance with the provisions of SECTION I- DEFINITIONS 1.17 of this Agreement; 10 b. When Member's Plan terminates; or c. When the Administrative Services Agreement terminates. SECTION VII. INDEMNIFICATION AND HOLD HARMLESS 7.1 To the extent permitted by applicable law, the Member shall indemnify, hold harmless and defend HEBP, its officers, directors, employees, and agents, against any and all liability, obligations, risks, expenses, costs, damages, losses, or judgments (including reasonable attorney's fees) and against any and all claims or actions based upon, arising out of, or in any way connected with the duties and responsibilities of HEBP under this Agreement unless due solely to HEBP's willful misconduct or gross negligence in the performance of such duties and responsibilities. 7.2 To the extent permitted by applicable law, HEBP, its officers, employees, and agents shall not be liable for any indirect, special, consequential, or incidental damages in connection with or arising out of the duties and responsibilities of HEBP under this Agreement. Except as otherwise provided in Limitation of Liability, Section 8.11 of this Agreement, HEBP shall not be liable to the Member, or anyone else claiming a right by way of any relationship with the Member, for any acts or omissions in the performance of the duties and responsibilities of HEBP, except when such acts or omissions are due to HEBP's willful misconduct or gross negligence. 7.3 The Member agrees to immediately notify HEBP of any cause or action brought against the Member or the Plan for which HEBP could ultimately be required to accept liability (subject to SECTION Vlll GENERAL PROVISIONS, Limitation of Liability subsection 8.11 in the Agreement) for performance of its duties and responsibilities under this Agreement. The Member also agrees not to compromise or settle any such cause or action without the express written consent of HEBP, and that HEBP may, at its discretion, choose to defend any such cause or action. SECTION Vlll. GENERAL PROVISIONS 8.1 Arbitration. In the event the parties fail to agree with respect to any matter covered herein, wherein the amount in contest does not exceed two hundred fifty thousand dollars ($250,000.00), the question in dispute shall be submitted for arbitration in Austin, Texas. Upon declaration by one of the parties hereto that a deadlock exists, the parties shall select an arbitrator. If the parties fail to agree on an arbitrator within thirty (30) days, the American Arbitration Association shall select an arbitrator. The arbitrator will submit a decision within thirty (30) days after appointment or as soon as reasonably feasible and such decision shall be binding on the parties hereto. Arbitration expenses will be shared equally by the parties. All other expenses (legal, incidental, etc.) 11 shall be borne by the losing party or, if both parties prevail, be apportioned by the arbitrator to each party. Arbitration proceedings will be governed by the Rules of the American Arbitration Association then in effect. This arbitration provision does not preclude arbitration for a matter in controversy that exceeds two hundred fifty thousand dollars ($250,000.00). If either HEBP or Member is named as a defendant in litigation filed by a third party concerning this Agreement, this section does not apply to such litigation, and the parties agree that Section VII may be applicable to such litigation. Nothing contained herein shall be construed to prohibit the parties from a written mutual agreement to submit a dispute in excess of two hundred fifty -thousand dollars ($250,000.00) to binding arbitration. 8.2 Assignment. Member may not assign any of its rights, duties, or obligations under this Agreement without the prior express written consent of HEBP. Any such attempted assignment shall be null and void. 8.3 Captions. Captions appearing in this Agreement and its attachments are provided for convenience only and in no way define, limit, construe, or describe the scope of sections or paragraphs to which they are inserted. 8.4 Daily Charge. A daily charge shall be assessed for the late remittance of any amount(s) due and payable to HEBP by the Member. This charge shall be the amount resulting from multiplying the amount due times the lesser of: a. The rate of .0219 % per day (which equates to an amount of 8.0% per annum); or b. The maximum rate permitted by state law. 8.5 Enforcement. Any delay or inconsistency in the enforcement of any part of this Agreement shall not constitute a waiver of any rights with respect to the enforcement of this Agreement at any future date nor shall it limit any remedies which may be sought in any action to enforce any provision of this Agreement 8.6 Entirety. This Agreement and any attachments shall constitute the entire Agreement between the parties for the purposes of this Agreement and shall supersede any and all prior or contemporaneous agreements or understandings, either oral or in writing, between the parties respecting the subject matter herein. 8.7 Forces Majeure and Majesture. Neither party shall be liable for failure to Timely perform its obligations under this Agreement if prevented from doing so by a cause or causes beyond its commercially reasonable control including, but not limited to, acts of God or nature, fires, floods, storms, earthquakes, riots, strikes, wars, or restraints of government. 12 8.8 Gender and Mode. The use herein of a personal pronoun in the masculine or feminine gender or in the singular or plural mode, shall be deemed to include the opposite gender or mode unless the context clearly indicates the contrary. 8.9 Governing Law. This Agreement shall be governed by, and shall be construed in accordance with, the laws of the State of Texas without regard to any state choice -of -law statutes, and any applicable federal law. All obligations created hereunder are performable in Travis County, Texas and all disputes arising out of this Agreement will be resolved in Travis County, Texas. 8.10 Legal Construction. Should any provision(s) contained in this Agreement be held to be invalid, illegal, or otherwise unenforceable, the remaining provisions of the Agreement shall be construed in their entirety as if separate and apart from the invalid, illegal, or unenforceable provision(s) unless such construction were to materially change the terms and conditions of the Agreement. 8.11 Limitation of Liability. Liability for any errors or omissions by HEBP (or its officers, directors, employees, agents, or independent contractors) in the administration of this Agreement, or in the performance of any duty of. responsibility contemplated by this Agreement, shall be limited to the maximum benefits which should have been paid under the Agreement had the errors or omissions not occurred (including HEBP's share of any arbitration expensesincurred under the Agreement), unless any such errors or omissions are adjudged to be the result of intentional misconduct, gross negligence, or intentional breach of a duty under this Agreement by HEBP. 8.12 Modification. Except for Exhibit Number One to this Agreement, which may be changed at any time in accordance with the provisions described in SECTION I -DEFINITIONS, 1.14 of this Agreement by notifying the Member in writing of such change, no modification, amendment, change, or waiver of any provision of this Agreement shall be valid unless agreed to by an officer of HEBP and an authorized representative of the Member. 8.13 Notices. All notices given under this Agreement must be in writing and shall be deemed to have been given for all purposes when personally delivered and received or when deposited in the United States mail, first-class postage prepaid and_ addressed to the parties at their respective addresses shown ,below, or when transmitted by facsimile. Notices to the Member shall be sent to, the Contracting Authority or County Judge in accordance with procedures established by HEBP. Notices to HEBP shall be sent to: Quincy Quinlan Director of Health and Benefits Services Texas Association of Counties Health and Employee Benefits Pool 13 P.O. Box 2131 Austin, Texas 78768-2131 FAX: (512)481-8481 8.14 Notice and Satisfaction. The Member agrees to give HEBP specific notice (pursuant to SECTION VI II GENERAL PROVISIONS, Notices subsection) of any complaint or concern the Member may have about the performance of this Agreement and to allow HEBP thirty (30) days in which to make necessary adjustments or corrections to satisfy any such complaint or concern prior to the Member taking any further action with regard to the complaint or concern. 8.15 Taxes. Any Contribution amounts due under this Agreement will automatically be . increased by the amount of any taxes imposed, increased, or adjudged due by any lawful authority on or after the Effective Date of this Agreement, which directly pertain to this Agreement and which HEBP is required to pay or remit, whether relating to fees, services, benefits, payments, or any other aspect of this Agreement or the Plan. SECTION IX. ATTACHMENTS TO THIS AGREEMENT 9.1 The following Exhibit(s) are attached to and are made a part of this Agreement: ❑ Exhibit One — Schedule of Specifications to the Stop -Loss Agreement 9.2 The following Addenda to the Administrative Services Agreement are attached to and are made a part of this Agreement: ❑ Addendum A: Transfer Payment and Other Financial Responsibilities ❑ Addendum 13: Required Notices 14 "Must be approved by Commissioners Court" Texas Association of Counties Health and Employee Benefits Pool 0 Susan Redford TAC Executive Director Date: Membe Signature: Printed Name: j?Lt. Pe1y c %'E (t e-S Title: Coupvq OLLI)CO E- Date: I111.4 I a O a- Z 15 S S S -C! -f COUNTII�S' �..T.E X.As A,,.s -0 ATIGN O HEALTH AND E.mPLOYEE BENETITS P.001 Exhibit Number One — 1 Schedule of Specifications for the STOP -LOSS AGREEMENT (the Agreement) Between TEXAS ASSOCIATION OF COUNTIES I HEALTH AND EMPLOYEE BENEFITS POOL (HEBP) And BRAZOS COUNTY (Member) Group Number: 217725 Effective Date: January 1, 2024 These specifications shall apply for the period of time indicated herein and shall continue in force and effect until the end of the Coverage Period, the Agreement is terminated, or this Exhibit is superseded in whole or in part by a later executed Exhibit. Item One Policy Period These specifications are for the Coverage Period commencing on January 1, 2024 and ending on December 31, 2024. Item Two Stop -Loss Contribution The Stop -Loss Contribution is the sum of the Individual Stop -Loss Contribution and Aggregate Stop -Loss Contribution amounts calculated as follows: A. Individual Stop -Loss Contribution shall be calculated Monthly and shall be equal to the sum of the amounts obtained by multiplying the number of Subscriber Units covered for a particular Month by: Medical $ 217.20 , For each Composite Subscriber Unit B. Aggregate Stop -Loss Contribution shall be calculated Monthly and shall be equal to the sum of the amounts obtained by multiplying the number of Subscriber Units covered for a particular Month by: Medical $ 1.98 For each Composite Subscriber Unit Item Three Claim Liability & Run -Off Claim Liability A. Claim Liability for each Coverage Period shall be the sum of the Monthly amounts obtained by multiplying the number of Subscriber Units covered for each Month by the following factors: 2 '` Medical $ 1,655.74 For each Composite Subscriber Unit B. Run -Off Claim Liability shall be calculated by multiplying the sum of the total of all covered Subscriber Units during each of the three calendar Months immediately preceding termination by the factors shown below. Settlement for the Final Accounting Period will be as described in Section II —SETTLEMENTS, Run -Off Period Settlement subsection of the Policy. Medical $ 431.99 For each Composite Subscriber Unit Item Four Stop -Loss Coverage A. Individual (Specific) Stop -Loss Coverage 1. The portion(s) of the Member's health benefit Plan (the Plan) that describes the benefits applicable to Individual (Specific) Stop -Loss Coverage: • PPO Managed Health Care coverage • Traditional (Out -of -Area) Indemnity Benefit coverage • Prescription Drug Program 2. For N/A, who is identified by the Subscriber identification number N/A, the amount of Paid Claims during the current Policy Period in excess of the Point of Attachment of $ N/A, but not to exceed a maximum Point of Attachment of $ N/A. Such amounts shall apply for the Policy Period. 3. For each Participant, the amount of Paid Claims during the current Policy Period in excess of $200,000 per Participant. Such amounts shall apply for the Policy Period. B. Aggregate Stop -Loss Insurance 1. The portion(s) of the Member's Plan that describes the benefits applicable to Aggregate Stop -Loss Coverage; • PPO Managed Health Care coverage 3; • Traditional (Out -of -Area) Indemnity Benefit coverage • Prescription Drug Program 2. The Point of Attachment shall equal the sum of the Claim Liability amounts calculated Monthly as described in Item Three -A above for the indicated Coverage Period. In the event of termination at the end of a Coverage Period, the Final Settlement Point of Attachment shall equal the sum of the Claim Liability amount for the Final Coverage Period and the Run -Off Claim Liability calculated as described in Item Three-B, but in no event shall the Point of Attachment be less than $18,988,689. Aggregate Stop -Loss benefit payments shall not exceed a maximum of unlimited for the indicated Coverage Period. Item Five Special Provisions For purposes of this Coverage Period, Individual (Specific) Stop -Loss Claims and Aggregate Stop -Loss Claims shall include those claims incurred on or after January 1, 2023 but on or before December 31, 2024, and paid between January 1, 2024 and December 31, 2024 paid under the terms of Member's Plan. For Aggregate Stop -Loss settlement purposes, the maximum medical claims for each participant that will apply to the Aggregate Stop -Loss is $200,000. A. HEBP will be the only entity providing Stop -Loss, protection. B. The Stop -Loss Contribution shall be subject to change by HEBP as follows: 1. If a substantial change occurs in the number or composition of employees covered which results from: a. The addition of alternative health benefit plan such as medical or dental health maintenance organization or medical preferred provider organization plan other than HEBP; or b. A change in the benefit specification provided under the contract; or c. A change in Member's contribution level or other consideration paid by the Member if it results in a decrease in participation; or I 4; d. A substantial change in the number of employees covered under this contract. A substantial change would be deemed to have occurred when the number of employees covered changes by: i. 10% or more over a 30-day period; or ii. 35% or more over a 90-day period. In such event, HEBP reserves the right to adjust the rates. on any due date occurring between the date such substantial change is identified and the next Fee Schedule period or contract anniversary date. 2. If either HEBP or Member files for bankruptcy or reorganization under state or federal law. 3. If the Stop -Loss Contribution becomes subject to premium tax any -rates shall automatically be increased by the amount of any taxes imposed, increase, or adjudged due by any lawful authority on or after the contract date, which HEBP is required to pay or remit, whether relating to fees, services, benefits, payments or any other aspect of this contract. 4. Rates are based on the health program's requirement to be a total replacement product. 5. Rate may be adjusted for any future mandated legislative changes. Texas Association of Counties Member Health and Employee Benefits Pool By: Signature: Susan Redford TAC Executive Director Date: Printed Name: QUft m k5- Title: CO Lmr-4 5x M C— Date: lLI 141 ao`:)__3 C US[ Insurance Services 9811 Katy Freeway, Suite 500 Houston, TX 77024 www.usi.com Tel: 713.490.4600 11/08/2023 Dear Ed, As the designated broker we have secured stop loss quotes. Recommendation is to go with Texas Association of Counties with approximately $526K in savings. Sincerely, Brenda K. Cos Producing Account Executive (PAE) Brenda.cos@usi.com 713.490.46111 c: 281.782.0745 1 f: 484.652.5260 Property & Casualty • Employee Benefits • Personal Risk • Retirement Consulting The USI ONE Advantage® © 2o23USI Insurance Services. Ali rights reserved 111E17rn, 1,006 Contract Specific Deductible Aggregating Specific Administration Fee Prescription -Drug Rebates Credit Net Administration Fee:. curre 7 1,006 Paid $200,000 $60,000 $49.31 ($39.40) $9.91 1 1,006 Paid $200,000 $60,000 $48.17 ($61.21) :,($13.04)'_ 11 _ _, Renewal 1,006 1,006 Paid 24/12 $200,000 $200,000 $48.17 $43.17 ($6121) ($91.82) ($13.04) ($48.65) - PartnerRe 1,006 1,006 24/12 24/12 $200,000 $200,000 $60,000 $60,000 $48.17 $48.17, ($61.21) ($61.21) ($13.04) ($13.04) 1,006 24/12 $200,000 $60,000 $48.17 ($61.21) p .($13.04) I _F Composite ISL Fee Aggregate Stop Loss Premium $201.71 $2.50 $208.94 $2.50 $208.00 $2.50 $217.20 $1.98 $222.66 $4.76 $252.15 $2.93 $344.28 $2.50 Fixed Cost PEPM (ASO Fee + SI. - RX Rebates) $214.12 $198.40 { $197.46 $170.53 i) $214.38 $242.04 $333.74 Annual Premium Fixed Cost Premium Difference from Current % Increase vs Current $2,584,857 $2,395,085 ($ I89,772) -7% $2,383,737 S_2_.058,638 $2,587,995 $3,139 0% $2,921,907 $337,050 13% $4,028,909 $1,444,053 56% f$201:120�,218 -8% 1 -20% II Max Claims Factor Annual Max Claims Max Claims + Fixed Annual Max Claims'+Fixed $1,528 _ $18,442,636 _ $1,742 $21,'027,492 $1,831 _$22,098,520 $2,029 $24,493,605 $1,681 _$20_289,048 $1,878 $22,672,785 $1,656 _ $1:9,988,093- $1,826 $22,046,731 $1,687 $20,3671758_ $1,902 ;• - $22,955,753 $1,772 ,_$21,3901498 _ $2,014 $24,312,404 $1,228 $14 828,158 $1,562 $18,857,068 %Increase/Decrease 16.48% 7.82% 4.85% 9.17% 15.62%-10.32% FIRM FIRM TAC No aggregating specific. Automatic reimbursement. Fix Rebate inrease from 50%to 75%. ASO goes down $5.00 PEPM. AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING LLC oucer DUDLEY Engineering LLC (dba DUDLEY) is pleased to propose the following Agreement for providing construction materials testing services for Macey Road Reconstruction. PROJECT SUMMARY Project Name: Macey Road Reconstruction Phases 1 and 2 Agreement Date: 11/6/2023 Project Location: Macey Road: Brazos County,TX Agreement Coordinator: Tom Anderson, EIT Client Name: Brazos County,TX Proposed Services: CMT services Client Representative: Mr. Fred Paine DUDLEY Project No.: 23-50039 Client Email: FPaine@brazoscountytx.gov Estimated Fee to Complete Project: $110,279 SCOPE OF SERVICES DUDLEY has been requested to provide a cost estimate for construction materials testing services along Macey Road. The CMT services will be concentrated towards fill/subgrade testing, asphalt testing, and concrete testing for the project. Each of these services is outlined in more detail in Table 1 on the following page. COMPENSATION Our work will be performed on a time and materials basis invoiced at the rates indicated in the attached fee schedule and Master Agreement. Based on the project information available for our review and the construction materials testing services described, we will perform the proposed scope of CMT services for an estimated cost of $110,279. We understand that there may be some redundancies and overlap of services. In these cases, we would expect the fees to be combined, thus reducing the overall cost of our services. All labor, equipment and transportation charges are billed on a portal-to-portal basis from our office. There is a two- hour minimum trip charge for all services, excluding sample pickups. Sample pickups will have a one -hour minimum trip charge.The services provided will be based on the unit rates included on the following page inTable 1. Please note that this is only a budget estimate and not a reflection of the maximum price that may be incurred. Many factors beyond our control, such as weather and the contractor's schedule, will dictate the final fee for our CMT services. ADDITIONAL PROVISIONS An electronic copy of the Agreement has been provided to you. Please retain a copy of this document for your records. Lastly, we appreciate the opportunity to work with you on this project and if you have any questions or need further information, please feel free to contact us at (979) 777-0702. G.Taylor Stinson, P.E., M.S., LicensedTexas Engineer No.127726 _ ► I lay Tom Anderson, E.I.T. Dudley Engineering LLC d/b/a DUDLEY Texas Engineering Firm Registration 18677 Agreement: 23-50039 Page 1 of 5 AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING, LLC Table 1. CMT Service Cost Estimate Summary °. TAS 1A 'Cement Stab�l�zed Sand Testing fdib�' r "Woways �_ ,; c ^ .H.'.-t;X«b�R.?". Ys'`Iw>,% R . _ w:rtRv: .3:nb.. '4•<�< „4' .t '� Xv :^a'w - $CS.a?. -. v � .• IIi ] S �Ycf3 ! '' ,=2 - air (i`�,Y�a -. .. d ,�>"Sw •{su'qyy.. .. xG t 'Y� Y�'z'^" :i• . j r Notes Cement stabilized s�an�dtesting;for dri`t�eytays has Been assumed to take app�gxi4lately 5 weeks�fijje estimatedLc�osts have' assumedthatthree'(3)'trips peruweekw�ll be requited'•duringthistrmeframe:' l)escnpt�on of Work (Un[ts) Quantity Unit Rate Total Support Truck (trips) 15 $46.30 $694.50 Engineering Technician (hours) 60 $60.00 $3,600.00 Standard Proctor Sample Preparation (hours) 5 $75.00 $375.00 Standard Proctor (ASTM D698, 4-inch mold) 5 $135.00 $675.00 Molding Soil -Cement Compression Test Cylinders (6 per set) 5 $1B7.50 $937.50 Compression Soil -Cement Cylinders (6 per set) 5 $120.00 $600.00 Project Manager (hours) 12 $90.00 $1,080.00 -Task 7A Subtotal - - TASK 16 Cement Sfabilized•Sand Testing for Culvert Crossmgs(1'total)'i, Notes Ceme (Fstablliied sand) sting for culvert crossings has bee -assumed,to`tftb approximately t Week. The est mated costs rhave assu(T�ec fat�etechnic(ap WWII remairor S(teduting baclrf I ? a ement ] Support Truck (trips) 3 $46.30 $138.90 Engineering Technician (hours) 15 $60.00 $900.00 Standard Proctor Sample Preparation (hours) 2 $75.00 $150.00 Standard Proctor (ASTM D698, 4-inch mold) 2 $135.00 $270.00 In -Place Density/Moisture (tests) 20 $25.00 $500.00 Molding Soil -Cement Compression Test Cylinders (6 per set) 2 $187.50 $375.00 Compression Soil -Cement Cylinders (6 per set) 2 $120.00 $240.00 Project Manager (hours) 4 $90.00 $360.00 Task 1B Subtotal $2'933 90 •- _ - 5<, �` d .... 2Y f NSHI'vn 1,A° imod . 'a & ] Ek r S..N. , p 4 � S �' .r 'n i .� ASK 1C Subgrade Testi for Pro osetla�toad 8ectron k r _ r (Stagy 2+14,04 to 4+00 arlf Sfa'"134+50to 139+00) >ta�+.'•5�:. �i[a9. "'T x ;r'"4;'} ', d 1Z. by'c^'S a,d „i'.7 Notes Proofsq ihng observations and stabilized subgrade test[ng Y� ,,. F... . GAF has been assumed to take approxima#ely 1 week �� t� `"�'F,'ias "R 5 Support Truck (trips) 2 $46.30 $92.60 Engineering Technician (hours) 8 $60.00 $480.00 Standard Proctor Sample Preparation (hours) 2 $75.00 $150.00 Standard Proctor (ASTM D698, 44nch mold) 2 $135.00 $270.00 Agreement: 23-50039 Page 2 of 5 AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES . .F. DUDLEY ENGINEERING, LLC (Continued) Description of Work (Units) ` Quantity ! Untt Rate To#al _.. In -Place Density/Moisture (tests) 10 $25.00 $250.00 optimum Lime/Cement Content (tests) 2 $180.00 $360.00 Lime -soil gradation (tests) 4 $25.00 $100.00 Project Manager (hours) 2 $90.00 $180.00 Task 1C Subtotal _ $1,862 60 TA`SKID ConcretekTesttng for Culvert Headwalls & Slope �{,� i ;t Y'"✓5F 'lKi _ 8 a`T''S R ? .b.E 4+ ;, r ..t �' T f Notes: Three poursmed,1?re pour observations have been assumed,to be performed�by others concrete rsx .< '5 - E, k. �> Description of Work (lJmts) ::._ t Quantit y Unit Rafe Total .... .:..... .: Support Truck (trips) 10 $46.30 $463.00 Senior Engineering Technician/Concrete Pours (hours) 40 $75.00 $3,000.00 Engineering Technician/Cylinder Pick -Up (hours) 20 $60.00 $1,200.00 Casting Cylinders (5 per set) 10 $75.00 $750.00 Air Content & Slump (tests) 10 $40.00 $400.00 Compression of Cylinders (5 per set) 10 $75.00 $750.00 Project Manager (hours) 12 $90.00 $1,080.00 Task fb Subtotal $7,643 00 _ TASKZ Embankment i=ill Testing y r Notes Fiftee 15 to s ssumed k� K` ' a S yy F ".E" k_ c, Ji _-�` .^�-vEfi'i .<'- ... - 29,�.ti wzksG�Cvi_.n 1 T�u .-<�. 'r'�'• _ �« �5 Support Truck (trips) 15 $46.30 $694.50 Senior Engineering Technician (hours) 45 $75.00 $3,375.00 Sample Preparation (hours) 15 $75.00 $1.125.00 Proctor (Tex-114-E, Part 1) 15 $170.00 $2,550.00 In -Place Density/Moisture (tests) 45 $25.00 $1,125.00 Project Manager (hours) 12 $90.00 $1,080.00 n, Task2Subtofal Vq ` $9,94850 - Agreement: 23-50039 Page 3 of 5 AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING, LLC TASK 3 `Reclaimed Asphalfic Concrete and Crushed Rock Base Cement Siabilized Subgrade Testing ? > t yi x7 , Notes Assumed testing will be.performed every.500linear feet of roadway. Two weeks assumed'from startto finish Descnpt�onofWork(Umis) Quantity = Unit Rate ' Totai' Support Truck/Initial Depth Checks (trips) 3 $46.30 $138.90 Engineering Technician (Initial Depth Checks) 12 (4 hr/trip) $60.00 $720.00 Initial Depth Checks (LS) 30 $10.00 $300.00 Sample Preparation (hours) 12 ' ' $75.00 $900.00 Tex-120-E, Part 11(tests) 3 $425.00 $1,275.00 Tex-113-E (tests) 3 $210.00 $630.00 Support Truck In -Place Moisture/Density Testing (trips) 15 $46.30 $694.50 In -Place Density/Moisture (tests) 28 $25.00 $700.00 Final Depth Checks 28 $10.00 $280.00 Engineering Technician/In-Place Moisture/Density Testing 60 (4 hr/trip) $60.00 $3,600.00 (hours) Molding cement treated base (LS) 14 $150.00 $2,100.00 Compression cement treated base (LS) 14 $80.00 $1,120.00 Project Manager (hours) 15 $90.00 $1,350.00 Task 3 Subtotal$13,808.40 TASK 4A•- HMAC Specialized Testing Notes Asd6bi ed one (1) Hamburg test will be performed for Type B HMAC and Type C HMAC (each) a $ 9 Support Truck (trips) 2 $46.30 $92.60 Engineering Technician (hours) 8 $60.00 $480.00 Hamburg Wheel Tracking (tests) 2 $600.00 $1,200.00 Project Manager (hours) 2 $90.00 $180.00 Task 4A Subtotal $1;952.60 a TASK 4B=HMACPlant Tripp -9 �N.$ Notes Assumed one`{7) trlp wlll be requ(retl forType B HMAC and Type`C HMA: Support Truck (trips) 2 $50.00 $100.00 Engineering Technician (hours) 8 $60.00 $480.00 Aggregate Correction Factor (tests) 2 $690.00 $1,380.00 Task 4B Subtotal $1,960.00 Agreement: 23-50039 Page 4 of 5 AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING, LLC «r x N` Fx= a g x 3 TASK4C ' HMAC�Testing Duhn' Pf``cement s Notes Theno �esYimated'costs have assumed tha NMAC placernept will t$ke approx m'"a#ely 6 weeks to complete arld that o(.1) trip peg day will`bereggired Descripfion of Work{units) Quantity Unit Rate - Total Support Truck (trips) 30 $46.30 $1,389.00 Senior Engineering Technician (hours) 210 Q hrs/trip) $75.00 $15,750.00 HMAC Field Density (tests) 120 $25.00 $3,000.00 Sieve Analysis (tests) 50 $50.00 $2,500.00 Bulk Specific Gravity (tests) 50 $50.00 $2,500.00 Asphalt Content (tests) 50 $125.00 $6,250.00 Theoretical Max Specific Gravity (tests) 100 $70.00 $7,000.00 Laboratory Manager (hours) 42 $90.00 $3,780.00 Task 4.0 Subtotal $42,169 00 - - x � . Y 4i'a'a`y� TAS(4D HMAC:Cormg . '°ysi�+ ,4x%i. Y f. _,'... ?m . s..• ra . xa.. . 1 ,r-.. ,.y3. . Notes Assus two (2} cs wilibe collectted`eVpry 5001inear feet of adway Support Truck (trips) 25 $46.30 $1,157.50 Engineering Technician (hours) 100 $60.00 $6,000.00 Asphalt Coring Equipment (hours) 100 $45.00 $4,500.00 Air Voids (tests) 50 $50.00 $2,500.00 Core Thickness (LS) 116 $25.00 $2.900.00 Backfilling Core Holes (LS) 116 $10.60 $1,160.00 Laboratory Manager (hours) 20 $90.00 $1,800.00 Task4D`Subtotal $20,017.50 $ f� aE$TIMATEDi?ROJECT?OTAL ;r " .i °rx°443r 3" . a'Y `110279 4 Agreement: 23-50039 Page 5 of 5 fn giroRPOf mq & Construction, Inc. 1725 S. Velasco Angleton, Texas 77515 979-265-6101 �rsJ�r C.O. No: 01 Date: November 8, 2023 Job No.: 23-576 Job Location: Brazos County Expo Center Relocate/reroute downspouts To: Brazos County 300 E. 26th St. Bryan TX. 77803 Attn: William C. Wendt Tax Exempt: Yes x No Description: 1. Provide an additional offset per downspout and reroute moving the downspout elbow upward and toward the existing beams; to minimize future damage from truck(trailer entry. 2. This applies to the lower roof areas at both sides of the interior arena drive only. 3. Sales tax is not Included. TOTAL ADD TO CONTRACT AMOUNT $ 3,200.00 We agree to make all the designated changes or additional work. The price of this contract: Q Increases ❑ Decreases and will be ❑ Lump sum as specified ❑ Lump sum to be estimated or ,^] Cost Plus 18% Date of Changes or Additional Work: I Printed Name/Title: Ti,�� E A onz Signatur - I�u,f►N E tTt-2S, Go�.�.s-ry Date: ACCEPTED -The above prices and specifications of this order are satisfactory and are hereby accepted. All work to be pertormed under the same terns ana conditions as specified in the original contract unless otherwise specified. Payment shall be made upon completion in accordance with above specifications, payable to Jaco Roofing & Construction Inc P.O. Box 937 Clute Texas Brazoria County. �• � - - ` = _ ti � ..t'�� '`�4�'tA` �l • • yam^ ..-r' ' a y y � ' ' i+tom � _ _� _ • :'tom. l W-41 I ri W3 41 pole il "I All �l rhis of F ' n Brazos County Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 3614290 FAX (979) 3614293 BRAZOSCOUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department. would like -to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: November 14, 2023 BID NUMBER: 24-072 TITLE: Crack Seal 'REQUESTING DEPARTMENT: Road and Bridge APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: �jUV C fn a M [L� i a. O a BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Road & Bridge NUMBER: CC 2023-PPA-Locke Road - Nichols DATE OF COURT MEETING: 11/14/2023 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ATTACHMENTS: File Name PPA-Locke Road-Nichols.pdf Request permission to enter private property owned by Michael Nichols at 9266 Locke Road. County will remove dead trees and repair erosion that is protruding into County right of way before armoring creek bank to protect roadway. Site is located in Precinct 2. Commissioners Court Joe Salvato 11 /07/2023 False False $0.00 Description Type PPA-Locke-Nichols Backup Material APPRO �-[a3 Duane Peters Date County Judge Kristeen Roe, CTA, PCC County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REQUESTOR STERLING WHITLEY ADDRESS 506 HOLLEMAN DR COLLEGE STATION TX 77840 OWNER NAME STERLING WHITLEY PROP ID# 32217 REFUND AMOUNT $ 6..49 REQUESTOR UNIVERSITY TITLE COMPANY ADDRESS POIBOX DT COLLEGE STATIONJX 77841 OWNER NAME PACHALL LOCKE PROP ID# 1434157 REFUND AMOUNT 1 s146.02 REQUESTOR MARVIN & NANCY DIPPEL ADDRESS POIBOX 170 WELLBORN TX 77881 OWNER NAME MARVIN & NANCY DIPPEL PROP ID# 375201 REFUND AMOUNT $ 442.97 REQUESTOR AgGIELAND TITLE ADDRESS 3740 COPPERFIELD DR STE 100 BRYAN TX 77802 OWNER NAME BENNETT CLAYTON PROP ID# 108445 REFUND AMOUNT 31.32 REQUESTOR MA, RIA DELORES PALOMA ADDRESS 3031 TEXAS AVE # 15 COLLEGE STATION TX 77845 OWNER NAME A ERT RODRIGUEZ PROP ID# 9031 REFUND AMOUNT $ 7,1.13 -APPLICATION FOR TAX REFUND i Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. OWNER'S NAME AND ADDRESS WHITLEY STERLING SR I 500 HOLLEMAN DR COLLEGE STATION TX 77840-4242 PROPERTY DESCRIPTION Legal: MCCULLOCH'S (CS), BLOCK 1, L T 18 Address: 1210 ARIZONA ST , Account# 32217 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund - — 2REFUN — ---- - - - - -2022 Taxpayer's reason for refund: OP-Overpaylment REFUND TO: WHITLEY STERLING L 500 HOLLEMAN DR COLLEGE STATION TX 77840-4242 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 10/02/2023 $1400.00 $GS.49 Sign below and return form to the Brazos County Tax Office. "I here y apply for the refund of the above -described taxes and certify that the information on this form is true and correct." Signature <' Date Phone # Email Address if you mace a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION e tax rD d is [' Approve ]Disapproved Authorized Officer Signature I Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date ** DU ,TE ** 10/021202311:08AM KRISTEEN ROE, CTA PH# (979) BRAZOS COUNTY TAX ASSESSOR C( 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: WHITLEY STERLING L PO BOX 9441 COLLEGE STATION, TX 77842 Receipt Number 3266036 Date Posted 09/3012023 PaymenfType _ _ P. PaymentCode Over/Refund , Total Paid�_ gI 419L11 _ _ _ —}�Le al Acn:s --' - - _Owner N_ame_a_nd Addres-s Property ID Geo - — �1 g -- - -- _ — --- — - - - 32217 403900-0001-0180 0.0000 WHITLEY STERLING SR 500 HOLLEMAN DR _ - Legal Description COLLEGE STATION, TX 77840-4242 MCCULiJ66HS (CS), BLOCK 1, LOT 18 - - - Situs - - DBA Name 1210 WizONA ST , Entity _ Year _ Rate _ Taxa_bi_s V_a_lue Z REFUND ENTITY idE27 0.00000 0 BRAZOS COUNTY 2022 OA2941 200,430 CITY OF COLL. STAT. 2022 0.52461 200,430 COLLEGE STATION ISO 2022 1.17810 200,430 0 I--- 3tmt # Void__ O_rl_g nil Tax Dlscnts_^ P8d Att I=ees _ Overage Amount Pd _ 146626 - N-'--- 65.49 0.00 0.00 0.00 0.00 65A9 13I9748 N 203.23 0.00 30.49 35.08 0.00 268.78 J9748 N 248.28 0.00 37.25 42.83 0.00 328.36 139748 N 657.56 0.00 83.63 96.16 0.00 737.37 00 Balance Due As Of 0913012023:.65.49 Tender_ Detl Check + 638 ails — - - -- - -. DgscriptionA_ mount. - - - - - - --- - 1400.00 1400.00 _ _ Total Paid per Oator Batch - _ _- • _ _- _ ' _ - ---- • -- — - - - -- • - - - •- - - - • - - _ _._ 1,400.00 lemerson 47862 (10022023 LE) Page:1 Receipt issued in Accordance with Section 31.076 of the Texas Property Tax Code T-Aut-ftO. 0 ' I APPLICATION FOR TAX REF Collecting Office Name Brazos County Tax Office 4151 County Park Court. Bryan, Texas 77802 Ph. OWNER'S NAME AND ADDRESS PACHALL LOCKE 11222 BEELER LN COLLEGE STATION TX 77845-6269 PROPERTY DESCRIPTION Legal: SER# ATH001690TX, HUD# Address: 11222 BEELER (PVT) LN , Account# 434157 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of ZREFUND 2023 Taxpayer's reason for refund: cREFU_Y ND_70: _\ i CUNIVERSI T,I-TLE COMPANY L_P0-BOX-D'TL _ �s I I COLLEGE S1 ATI'oPd-Tx 77841 _ 11 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F30 F4, City of Kurten, Navasota ISD A012200, W F FRAZIER, TRACT 14, 4.2213 ACRES Payment Date Amount Paid Refund Amount Requested 10/27/2023 $985.00 $146.02 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." k 4 ati't-) 4V,�'Z� - tl 12/23 Si��gnj^atgd' �1 t Date lLW7 7 (n/i_ a�t k 04-r(11% I I 1—JR l 14;Jrtv I I if you make a false statement on this a under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Email Address you could be found guilty of a Class A misdemeanor or a state jail felony Qtax nd is [ Approve ]Disapproved ►lt'�ia� Authorized Officer Signature I Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature f Date 10/27/2023 08:50AM KRISTEEN ROE, CTA PH# (979) BRAZOS COUNTY TAX ASSESSOR C( 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: UNIVERSITY TITLE COMPANY PO BOX DT COLLEGE STATION, TX 77841-5079 Receipt Number 3286584 Date Posted 1012712023 Payment Type P Payment Code Over/Refund Total Paid $985.00 Property ID Geo Legal Acres Owner Name and Address 434157 702021-0000-0041 0.0000 PACHALL LOCKS 11222 BEELER LN Legal Description COLLEGE STATION, TX 77845-6269 SER#ATH001690TX, HUD# NTA1870785,A012200, W F FRAZIER, RACT14, 4.2213ACRES Situs DBA Name 11222 BEELER (PVT) LN Entity Year Rate Taxable Value Etmt# Vold Original Tax Discnts P&I Att Fees Overage Amount Pd Z REFUND ENTITY 2023 0.00000 0 148382 N 146.02 0.00 0.00 0.00 0.00 146.02 EMG SVCS DIST91 2023 0.02071 60,245 9 526 N 12.48 0.00 0.00 0.00 0.00 12.48 COLLEGE STATION ISO 2023 0.96220 60.245 9 526 N .79.67 0.00 0.00 0.00 0.00 579.67 BRAZOS COUNTY 2023 0.40970 60,245 9 526 N 246.83 0.00 0.00 0.00 0.00 246.83 985.00 Balance Due As Of 1012712023: 446.02 Tender Check Operator Batch lemerson 48107 (2023 MH Escrow Payments) Page: 1 Receipt Issued in Description Amount 2023 ESCROW 985.00 986.00 with Section 31.075 of the Texas Property Tax Code Total Paid 965.00 T-AuA-e %tne 19 APPLICATION FOR TAX REFU Collecting Once Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 97 OWNER'S NAME AND ADDRESS DIPPEL MARVIN H & NANCY PO BOX 170 WELLBORN TX 77881-0170 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, FZ, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: OAK CREEK MHC, SPACE 122 0 K CREST, SER# EMHTX18239, HUD# NTA1601507 Address: 122 OAK CREST (PVT) , Account # 375201 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of ZREFUND 2023 Taxpayer's reason for refund: I REFUND TO: DIPPEL•MARVIN H & NANCY PO BOX 170 WELLBORN TX 77881-0170 Sign below and return form to the Brazos "i hereby apply for the refund of the aboi -'�a �grAig Phone # if you make a false statement, on this al under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th ta0r-d d is [VCPPr0JM Officer Signature Authorized Officer of taxing unit for refund Authorized Officer Signature Payment Date Amount Paid Refund Amount Requested 10/26/2023 $455.93 $442.97 Tax Office. abed taxes and certify that the information on this form Is true and correct." Eta Email Address you could be found guilty of a Class A misdemeanor or a state jail felony 41liL+las Date over.amount required under Section 31.11 Tax Code 1. Date TAX RECEIPT 10/2612023 03:10PM KRISTEEN ROE, CTA PH# (979) BRAZOS COUNTY TAX ASSESSOR'C( 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: DIPPEL MARVIN H & NANCY PO BOX 170 WELLBORN, TX 77881-0170 375201—T700000-0526-1220 - - -- �'-"--- Leeggal Description OAK CREEK MHC, SPACE 122 OAK CRE_S_T SER# EMHTi18239_Hi _ _ -- - DBA Name 122 OAK CREST (PVT) . - Entl -'_ _ Yeer_ -Rate - _JTaxable_Value .y- Z REFUND ENTRY 2023 0.00000 EMG SVCS DIST #1 2023 0.02071 62,567 0 Tender _ Check - 0 Receipt Alumber 32665241 Date Posted _ _ 10I2612023_ Paymentlype ' P Payment Code ' _OverlRefund' Total Paid O•-w--- _ner Name Kcl Add_re_ss_ 0.0000 i DIPPEL MARVIN H & NANCY PO BOX 170 WELLBORN, TX 77881-0170 W NTA1601507 • is mf 6 ^__ V_ oid_ ax -Or_iglnal T_ D . P&1 Att Fees Overage Atnounf Pd _ — 8390 N 442.97 _is_cnts 0.00 - 0.00' 0.00 0.00 442.97 769 N 12.96 0.00 0.00 0.00 0.00 12.96 455.93 Operator _-8atcli ------ --•-----_----_--_---- tmoore 48107 (E028 MH Escrow Payments) - Balance Due As Of 1012812023:-442.97 - - - -- - --- - Description _ - Amount 2023 2023 SCROW 455.93 456.93 Page:1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code r�,w�.uan rac APPLICATION FOR TAX REFU Collecting Office Name Collecting Tax for: (taxing entities) Brazos County Tax Office Brazos County, City of Bryan, City of College Station 4151 County Park Court Bryan ISD, College Station ISD, F1, F2, F3, F4, Bryan, Texas 77802 Ph. 979.775-9930 City of Kurten, Navasota ISD OWNER'S NAME AND ADDRESS CLAYTON BENNETT 420 HIGGS DR BRYAN TX 77807-9062 PROPERTY DESCRIPTION Legal: MOBILE HOME SERIAL # 12332821, LABEL # PFS0671550, C J PORTERFIELD'S LINDA LAKES, LT-5 Address: 420 HIGGS DR , IAccount # 108445 • TAX PAYMENT INFORMATION Name of Taxing _ Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2023 I 10/26/2023 $327.04 $31.32 Taxpayer's reason, for refund: OP-Overp REFUND TO: AGGIELAND TITLE CO 3740 COPPERFIELD DR STE 100 BRYAN, TX 77802 Sign below and return form to the Brazos County Tax Office. "1 hereby apply f re nd of t bove-described taxes and 'certify that the information on this form is true and correct." . Z. 23 .igriaf r IJ a•+ : �( Gry b �� ate _9 z9 C ig«i 6c I-Ji•C� . Phone # Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Qta' r and is [ Appr [ ] Disapproved �►1��-I a Authorized Officer Signature Date Authorized Officer of taxing unit for refund app ications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date KRISTEEN ROE, CTA PH# (979) BRAZOS COUNTY TAX ASSESSOR C( 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: AGGIELAND TITLE CO 3740 COPPERFIELD DR STE 100 BRYAN, TX 77802 AX RECEIPT 10/26/2023 04:15PM R _Receipt Number 3266649 bate Pasted - 1 10/2812023 Payment Type P Pa ment Code O Refu d Total Paid $327.04 r Le of Acres _ �' P�r_5'-~� _ roper{y ID - Geb - u _ _ Owner Name an_d_ Address_ ---• } - -- -738800-0000-0053 I 0.0000 108445JJ � CIAYTON BEIVNEfT 420 HIGGS DR Legal Description _ ! BRYAN, TX 77807-9062 MOBILE 146ME SERIAL# 12332821, LABEL# PF80671550, C J PORTERFIELD'S LINDA LAKES, LT-5 - 420 HIGGS DR , Entity_ Year Rate V_ aloe _ _Stint #_ Void r _ _O_ riglnai Tax _D_isc_nts P_&I _At_t Fees _ _Overage Amount Pd Z REFUND ENTITY 2023 0.00000 _Ta_x_ab(e - 0 148372 N N 31.32 61.10 0.00 0.00 0.00 0.00 0.00 0.00, 0.00 31.32 0.00 61.10 BRAZOS COUNTY 2023 OA0970 14,913 14.913 27337 27337 N 93.06 DA0 0.00 0.00 0.00 93.06 CITY OF BRYAN BRYAN ISD 2023 2023 0.62400 0.94920 14,913 27337 N 141.56 0.00 0.00 0.00 0.00 141.56 32704 Tender _ _ Check iue As Of 1012612023: -31.32 ----- -- - - Description - _ _ _Amount• .2029ESCR6W 327.04 327.04 Operator Batch _ _ - •- _- •- • _ - • _ -- _ -- _ _ _ - _ -- - ---- - lemerson 48107 (2023 W Escrow Payments) I Page:1 Receipt issued In Accordance with Section 31.075.of the Texas Property Tax Code - --- - -- - -Total Paid. - - - ----- -- - - •- -327.04 APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS RODRIGUEZ ALBERT MARIA DOLORES URESTY PALOMO 3031 TEXAS AVE S TRLR 15 COLLEGE STATION TX 77845-5004 Collecting Taxfor: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, Fi, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: WOODWAY, SPACE 15, SERIAL # 970603743, LABEL # TXS0535633 Address: 3031 TEXAS AVE S 15 , Account # 94731 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid ZREFUND 2023 10/26/2023 $71.13 Taxpayer's reason for refund: OP -Overpayment REFUND TO: PALOMA MARIA DELORES 3031 TEXAS AVE S TRLR 15 COLLEGE STATION TX 77845-5004 Refund Amount Requested $71.13 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." r l 1:4 1 z3 Signature D, ate ?$L—� b - �S I ` - �P a 'r W,el Phone # Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th tax re d is Ap I proved 1141 It Q,3 Authorized Officer Signature I Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date 10/26/2023 02:27PM KRISTEEN ROE, CTA PH# (979) 775-900 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 i PAID BY: PALOMO MARIA DELORES 3031 TEXAS AVE TRL 15 COLLEGE STATION, TX 77845 Receipt Number 3266492 Date Posted 10/26/2023 Payment Type P ' Payment Code Over/Refund Total Paid $71.13 Property ID Geo Legal Acres Owner Name and Address 94731 702023-0000-0191 0.0000 °% MARIA DOLORES URESTY PALOMO Lega1_Description i 3031 TEXAS AVE S WOODWAY, SPACE 15. SERIAL # 970603743. LABEL 0TXS0535683r TRLR 15 Situs DBA Name i COLLEGE STATION, TX 77845.5004 3031 TEXAS AVE S 15, Entity Year Rate Taxable Value Stmt # Void Original Tax Discnts P&I Att Fees Overage Amount Pd Z REFUND ENTITY 2023 0.00000 0 148369 N 71.13 0.00 0.00 0.00 0.00 71.13 71.3 Balance Due As Of 1012612023: -71.13 Tender Details Description Amount Check REPOST I I I 2023 ESCROW 71.13 71.13 r i Operator Batch i Total,Pald •'71.13 lemerson 48107 (2023 MH Escrow Payments) Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code � t BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2023-2024 BUDGET YEAR NO.23/24 7.01 On this the 14", day of November 2023 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 146' day of November 2023 the Court heard and approved a budget amendment(s) for the 2023-2024 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 19 September 2023, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 1411' day of November 2023. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 23/24 - 7.01 11/14/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE 2020 Certificates of Obligation Contingency Supplies and Other Charges Expenditure 3,200.00 2020 Certificates of Obligation Roof Repair Exposition Center Contractual Services Expenditure 3,200.00 2020 Certificates of Obligation Reallocation of funds to the correct accounts to cover additional funding for the Expo rgQL=pLtr due to hail amage Date:, ' �11/9/2023 - - --- ---- - - - --i l t(a i• County Judei k6broval Date For,Ocacle En ::Onl _ : ' FUND DIV ACCT Change in Budget ACCOUNT NAME 43200 11001500 61130000 (3,200.00) 43200 63432360 71025000 3,200.00 Personnel Change of Status Commissioners' Court Date: Department Submitting Information Purpose of Submissions: ( Nov 9, 2023 11-14-2023 Human Resources Consider and Take Action on Change Employment 'DepartmentNa(ne a]r "dr��°1�F n{fEMQloyeeName , �h � .Mjy JY y r ;5�' e�'"S`���.5 r J*���` -'RR• aB. .zi 9. esr vF_ _� .. t.. _ '4� _ MisdemeanorAssociateCourt- Administrations Cantu, Miguel Commissioners Court - Administration Jimenez Baeza, Kat is Sheriff Office - Jail Administration Zolil, Jared �v�{} `r. 4. .a^.i�a�x£Tb ab` �, .a11�,4R€:v! Separations Q. Departrnenmamk � �Employea Name . F tk C County Treasurer - Administration Cowley, Melissa Sheriff Office - Jail Administration Wells, Dayana 41 PYAR Approved in Commissioners' Court:11-14-2 3 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) PERSONNEL . CHANGE OF STATUS REQUESTS Commissioner Court Date: 11-14-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies -To Budget Office County Records Management Juvenile Services — Detention Sheriff Office — Admin Payne, Nina Hartfield, Joshua Elliott III, Lester Randle, Derrion Reddick, Mary Approved in Commissioners' Court: 11-14-2023: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Change of Status Correction Change of Status Change of Status Change of Status