HomeMy WebLinkAbout2023/10/31 REGULAR SESSIONi
t
2023 O f 21 P 3_
BRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON OCTOBER 31, 2023 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE
AT FACE BOOK.COWBRAZOS000NTYTX
1. Invocation and Pledge of Allegiance
• U.S. and Texas Flag - Commissioner Berry
2. Call for Citizen input and/or concerns
Consider and take action on .agenda items: 3 - 22
3. Approval of the following members to the Safe Streets For All Advisory Committee:
• a. Melanie Dillard
• b. Jackie Pacha
• c. Wendy Weeden
• d. Jeremy Osborne
• e. Melissa Walden
4. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County
Detention Center for the months of J une and J my 2023.
5. Approval of the Non -Profit Organization Application for Brazos County Inmate Work
Crew Labor to assist the Rotary Club of Bryan in assembling and restoring Flags at a
Work location for the Field of Valor 1000 Flag Salute to Service.
6. Approval requested from Risk Management for payment to Corey Bums in the amount
of $625.90 for loss of personal property.
7. Request authorization to wire transfer up to $12,804,509.53 to HHSC for the Federal
Fiscal Year (FFY) 2022 Graduate Medical Education Program (GME) Retroactive
Payment for the benefit of participating hospitals using funding from the Brazos County
Local Provider Participation Fund.
8. Approval of the Fiscal and Personnel Management Agreement between Brazos County
and the Regional Mobility Authority.
9. Approval requested from Road & Bridge for Renewal of the Field Agreement with
Texas Wildlife Service Program (TWSP) for rodent and pest removal from various dam
structures in Brazos County from October 1, 2023 - September 30, 2024.
10. Approval requested from the Purchasing Department to declare a list of surplus property
as salvage in accordance with Local Government Code 263.152 and authorize
destruction or other means of disposal.
11. Approval of the following Community Support Contracts for FY 2024:
• a. Brazos Valley Dispute Resolution Center
• b. Brazos Valley Economic Development Corporation
• c. Keep Brazos Beautiful, Inc.
• d. National Alliance on Mental Illness - Brazos Valley, Inc.
12. Approval of Amendment #1 to Contract C I P #23-606 1 maging and I ndexing of Marriage
Records with Kofile Technologies to add the cost of the project by $24,619.40 for
double page scanning.
13. Approval of Contract #24-078 Weather Data Software and Licensing for Emergency
Management with Baron Weather, Inc.
14. Approval of the following committee for RFP #CIP 24-513 ExteriorAccess Stairs.
• a. Trevor Lansdown
• b. Matt Mayo
• c. William "Bill' Hadley
• d. Legal (non -voting)
• e. Purchasing (non -voting)
• f. Architect - Burditt (Non -Voting)
15. Permission to Advertise Cl P 24-513 Exterior Access Stairs.
16. Approval of Cl P 24-534 Saas Software Service Agreement with Tyler Technologies,
I nc.
17. Tax Refund Applications for the following:
Overpayments
• a. George J. Novak, Sr. - $256.79
18. Budget Amendments.
• FY 22/23 Budget Amendments 54.01 - 54.05
• FY23/24 Budget Amendments 5.01 -5.09
19. Personnel Change of Status.
• a. Employment & Separations
• b. Personnel Action Forms
20. Payment of Claims.
21. Convene into Executive Session pursuant to Texas Government Code §551.074 to
discuss the appointment, employment, evaluation, reassignment, or duties of the Budget
Officer.
22. Consider and possible action on Executive Session.
23. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of October 25,
2023.
Acknowledgement of FY 2023-2024 Contingency Budget to Actuals as of October 25,
2023.
24. Acknowledgement of monthly reports submitted in October 2023.
25. Juvenile director's report on detention population.
26. Sheriff's report on inmate population.
27. Announcement of interest items and possible future agenda topics.
28. Adjourn.
I ' . y
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803, THE
PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOKCOMBRAZOSCOUNTYTX is wheelchair accessible. Handicap parking
spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make
arrangements, please call (979) 361-4102.
The foregoing minutes of the Commissioners Court Meeting held October 31, 2023, have been
examined and are approved in open Court this 7th day of November 2023, in Bryan, Brazos
County, Texas.
Duane Peters
County Judge
Steve Aldrich
Commissioner, Precinct 1
Chuck KonderlaNancy Berry
Commissioner, Precinct 2 Commissioner, Precinct 3
471� -
Wanda J. Wation
El
Attest:
Karen McQueen
County Clerk
MINUTES
OCTOBER 31, 2023
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at.10:00 a.m. on Tuesday,
October 31, 2023 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Chuck Konderla, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Wanda J . Watson, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance
• U.S. and Texas Flag - Commissioner Berry
2. Call for Citizen input and/or concerns
Jody Quimby stated important information.was given in the Workshop last week on
mproving Our Elections and encouraged everyone to go back and review the video on
the county website. Mr. Quimby noted that both the Texas Republican party and the
Republican National Committee support the resolution "Return to Excellence" in Voting
and Elections. Mr. Quimby then read portions of the Texas GOP Resolution and asked
the Court to take those items into consideration. A copy is attached.
Consider and take action on agenda items: 3 - 22
3. Approval of the following members to the Safe Streets For All Advisory Committee:
• a. Melanie Dillard
• b. Jackie Pacha
• c. Wendy Weeden
• d. Jeremy Osborne
• e. Melissa Walden
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
4. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County
Detention Center for the months of June and July 2023.
A copy of the donation forms is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
5. Approval of the Non -Profit Organization Application for Brazos County I nmate Work
Crew Labor to assist the Rotary Club of Bryan in assembling and restoring Flags at a
Work location for the Field of Valor 1000 Flag Salute to Service.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
6. Approval requested from Risk Management for payment to Corey Bums in the amount
of $625.90 for loss of personal property.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
7. Request authorization to wire transfer up to $12,804,509.53 to HHSC for the Federal
Fiscal Year (FFY) 2022 Graduate Medical Education Program (GME) Retroactive
Payment for the benefit of participating hospitals using funding from the Brazos County
Local Provider Participation Fund.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
8. Approval of the Fiscal and Personnel Management Agreement between Brazos County
and the Regional Mobility Authority.
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
9. Approval requested from Road & Bridge for Renewal of the Field Agreement with
Texas Wildlife Service Program (TWSP) for rodent and pest removal from various dam
structures in Brazos County from October 1, 2023 - September 30, 2024.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
10. Approval requested from the Purchasing Department to declare a list of surplus property
as salvage in accordance with Local Government Code 263.152 and authorize
destruction or other means of disposal.
A copy of the surplus property is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
11. Approval of the following Community Support Contracts for FY2024:
• a. Brazos Valley Dispute Resolution Center
• b. Brazos Valley Economic Development Corporation
• c. Keep Brazos Beautiful, Inc.
• d. National Alliance on Mental I Ilness - Brazos Valley, I nc.
A copy of the contracts is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
12. Approval of Amendment #1 to Contract CI P #23-606 Imaging and Indexing of Marriage
Records with Kofile Technologies to add the cost of the project by $24,619.40 for
double page scanning.
A copy of the amended contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
13. Approval of Contract #24-078 Weather Data Software and Licensing for Emergency
Management with Baron Weather, Inc.
A copy of the service contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
14. Approval of the following committee for RFP #CI P 24-513 Exterior Access Stairs.
• a. Trevor Lansdown
• b. Matt Mayo
• c. William "Bill' Hadley
• d. Legal (non -voting)
• e. Purchasing (non -voting)
• f. Architect - Burditt (Non -Voting)
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
15. Permission to Advertise Cl P 24-513 Exterior Access Stairs.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
16. Approval of Cl P 24-534 Saas Software Service Agreement with Tyler Technologies,
I nc.
A copy of the service contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
17. Tax Refund Applications for the following:
Overpayments
• a. George J. Novak, Sr. - $256.79
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
18. Budget Amendments.
FY 22/23 Budget Amendments 54.01 - 54.05
FY 23/24 Budget Amendments 5.01 - 5.09
Commissioner Aldrich asked Budget Analyst Nina Payne to explain the reallocation of
funds for the renovation projects. Mrs. Payne stated the funding source for the
renovations of the BISD building, the north wing, and the sanctuary for both fiscal years
were reallocated in the 2023 Certificates of Obligation Fund and the General
mprovement Fund. The changes were made to meet the strict deadlines for ARPA
funding.
FY 22/23 Budget Amendments 54.01 - 54.05
54.01 Reallocate funds for County Attorney.
54.02 Reallocate funds for Court Support.
54.03 Reallocate Certificate of Obligation funds.
54.04 Reallocate General Permanent Improvement funds.
54.05 Transfer Contingency funds to Fleet Services.
FY 23/24 Budget Amendments 5.01 - 5.09
5.01 Reallocate funds for Facility Services.
5.02 Reallocate funds for County Clerk.
5.03 Reallocate funds for County Clerk.
5.04 Reallocate funds for Sheriff's Office - Jail.
5.05 Transfer Contingency and Hail Repair funds to Juvenile.
5.06 Transfer Capital funds to Constable, Precinct 4.
5.07 Transfer Contingency funds to Justice of the Peace, Precinct 1 and Constable,
Precinct 1.
5.08 Reallocate Certificate of Obligation funds.
5.09 Reallocate General Permanent Improvement funds.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
19. Personnel Change of Status.
• a. Employment & Separations
• b. Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
20. Payment of Claims.
Claims
8125479 - 8125626
9008863 - 9008916
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
21. Convene into Executive Session pursuant to Texas Government Code §551.074 to
discuss the appointment, employment, evaluation, reassignment, or duties of the Budget
Officer.
At this point, the County Judge announced the Court would consider items 23 through
27 and then return to convene into Executive Session.
Having considered the previously noted agenda items, at 10:20 a.m. the County Judge
stated that the Court would convene into Executive Session to deliberate pursuant to
Section 551.074 as stated above.
The following individuals were asked to stay for the session:
Cheryl Coffman, Executive Assistant
Ed Bull, Chief of Staff/Civil Counsel
Katie Conner, County Auditor
Jennifer Salazar, Human Resources Director
22. Consider and possible action on Executive Session.
At 10:47 a.m. the County Judge announced the meeting open to the public and
announced that no action would be taken on the Closed Executive Session.
23. Acknowledgement of FY 2023-2024 Budget to Actuals by Fund as of October 25,
2023.
Acknowledgement of FY 2023-2024 Contingency Budget to Actuals as of October 25,
2023.
The Court acknowledged receipt of the 2023-2024 Budget to Actuals by Fund and
Contingency Fund Budget to Actuals as of October 25, 2023.
24. Acknowledgement of monthly reports submitted in October 2023.
The Court acknowledged receipt of the Extension Service reports submitted in October
2023 and acknowledged receipt of reports from the County Clerk's Office and
Constable, Precinct 2 showing revenues collected and remitted to the County Treasurer.
25. Juvenile director's report on detention population.
Juvenile Director Linda Ricketson reported there are 37 juveniles in the detention center,
30 are male and 7 are female, and 26 have electronic monitors.
26. Sheriff's report on inmate population.
Sheriff Wayne Dicky stated there were 730 inmates in jail, 620 inmates are male, 110
are female and 54 have electronic monitors.
27. Announcement of interest items and possible future agenda topics.
Commissioner Aldrich stated he would like the Court and citizens to receive updates on
the renovation projects as plans progress. Judge Peters agreed saying it would be
good for the public to also know what is being done.
Commissioner Aldrich reminded everyone that Early Voting is still taking place.
Budget Analyst Nina Payne noted the FY 2024 Budget will be filed in the County Clerk's
office today and will be posted on the county website either today or tomorrow.
28. Adjourn.
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https://texasgop.org/return-to-excellence/
Texas GOP Resolution Supporting a "Return
to Excellence" in Voting and Elections
POSTED 10.05.2023 - by James Wesolek
WHEREAS, the Republican National Committee (RNC) adopted a "Resolution Urging a `Return
to Excellence' in Voting and Elections" during the RNC Summer 2023 Meeting; and
WHEREAS, the Republican Party of Texas declares our opposition to voting manipulation
schemes and seeks to return to the functional and historic balloting and polling experience that
Texans understand, appreciate, and accept; and
WHEREAS, ensuring the integrity of our voting and election administration is critical and
foundational to maintaining a civil and decent society decentralized from a federal government,
as the Founders intended; and
WHEREAS, Texans expect transparent, accurate, and timely determinations pertaining to
elections and the administration of elections; and
WHEREAS, elections have been under assault from those on the Left as they attempt to
implement schemes and intentionally inject chaotic administrative decisions that have drastically
changed how elections are conducted in our most populous counties in Texas; and
WHEREAS, election officials are obliged to ensure equal polling place access and should not
eliminate polling places in order to move to countywide voting, which has reduced the number of
polling places in more conservative areas; and
WHEREAS, Democrats are attempting to pass non -citizen voting, ranked choice voting, and
increased mail -in balloting in Texas, which the Republican Party of Texas has previously
resolved to oppose in order to ensure that only United States citizens decide our elections; and
WHEREAS, the grassroots activists of the Republican Party of Texas have discovered and made
it abundantly clear that there are recognized problems with electronic voting procedures and that
our instituted systems and election processes have been intentionally complicated; and
WHEREAS, credible election experts agree that the most resilient voting systems are those that
use paper ballots, either marked by hand or with an assistive device, and allow voters to verify
their votes before any means of tabulation; now
THEREFORE, BE IT RESOLVED that the Republican Party of Texas opposes any means of
voting that do not have proper safeguards in place or that are exclusively electronic, and calls on
every county in the state to use ballot procedures that are fully auditable with hand -marked,
voter -verifiable paper ballots to ensure that every vote is memorialized by a paper record; and
BE IT FURTHER RESOLVED that the Republican Party of Texas calls on the Secretary of
State to implement anti -counterfeit ballot printing, tracing, and verification procedures; and
BE IT FURTHER RESOLVED that the Republican Party of Texas supports the rights of
counties that are willing and able to competently and efficiently implement voting procedures
that do not require the use of machines and also supports those that implement hand counting
procedures that are fully auditable to do so; and
BE IT FURTHER RESOLVED that the Republican Party of Texas calls on the Texas
Legislature to pass laws that allow for full and transparent hand -counting procedures that are
planned, timely, and fully observable by the public and the registered parties for precinct -level
audits and recounts; and
BE IT FURTHER RESOLVED that the Republican Party of Texas calls on all Republican
officeholders to defend the historic practice of geographically localized precinct polling places;
and
BE IT FURTHER RESOLVED that the Republican Party of Texas stands firmly behind voter
identification laws and calls on the Texas Legislature to keep and pass laws to ensure that the
identity of every voter is verified, regardless of the method by which the citizen votes; and
BE IT FURTHER RESOLVED that the Republican Party of Texas opposes all efforts to
unreasonably expand time periods for early or mail -in voting that make ballot counting
procedures intentionally unmanageable or incapable of being completed expeditiously on
election day; and
BE IT FURTHER RESOLVED that the Republican Party of Texas calls for the elimination of
funding by non -governmental organizations, whether directly or indirectly, for all activities
related to our elections; and
BE IT FURTHER RESOLVED that the Republican Party of Texas calls for the creation and
maintenance of precinct polling places so that voting occurs in each legal precinct or geographic
unit in order to provide impartial access for all voters; and
BE IT FURTHER RESOLVED that the Republican Party of Texas calls for a necessary "return
to excellence"— a return to the simple and proven methods of precinct voting with auditable
voting procedures using paper ballots, in fair, reasonable, and limited time periods, using proper
voter identification to strengthen voter confidence and ensure that election procedures can be a
fair and open process for all to participate.
Mach i neFreeVoting .com
As Adopted by the Republican National Committee
REPUBLICAN
NATIONAL COMMITTEE
RESOLUTION URGING A `RETURN TO EXCELLENCE" IN AMERICAN VOTING
AND ELECTIONS
WHEREAS, To present a formal Resolution from the Republican National Committee for declared opposition
to voting manipulation schemes and to return to the functional and historic balloting and polling experience that
Americans understand, appreciate, and love;
WHEREAS, The mission of the Republican Party is to act as the party that encourages and allows the broadest
possible participation to all voters and to assure that the Republican Party is open and accessible to all
Americans;
WHEREAS, Ensuring the integrity of our voting and election administration is critical and foundational to
maintaining a civil and decent society decentralized from a federal government as the Founders intended;
WHEREAS, Americans expect accurate and swift determinations as it pertains to elections and the
administration of elections;
WHEREAS, Elections have been under assault from those on the Left as they attempt to implement schemes
and intentionally inject chaotic administrative changes that have drastically changed how elections are
conducted in hundreds of the most populous counties and regions across the nation;
WHEREAS, Election officials are obligated to apply polling place access equitably in states, and should not
eliminate polling places in order and to move to "vote center" models that make polling place access more
difficult in more conservative areas;
WHEREAS, Democrats are passing non -citizen voting laws in liberal cities, which the Republican National
Committee has previously resolved to oppose and ensure only United States citizens decide our elections;
WHEREAS, Republican officials are explicitly asking for decisive direction and support from the national
Republican apparatus and elected Republican leadership; .
WHEREAS, The grassroots activists of the Republican Party have discovered and made it abundantly clear that
there are recognized problems with electronic election procedures and intentional complications of instituted
systems that complicate, belabor, and slow down our election processes;
WHEREAS, Election experts agree that the most resilient voting systems use paper ballots, either marked by
hand or with an assistive device, and are verified by the voter before any means of tabulation; and
WHEREAS, The Republican National Committee has unanimously opposed complicated election schemes like
Ranked Choice Voting that is a clear example of the chaos being pushed on our states and territories; therefore,
be it
3 1 0 FIRST STREET, SE W A S H I N G T O N, DC 2 0 0 0 3
RESOLVED, The Republican National Committee boldly opposes means of voting that do not have the proper
safeguards in place and are exclusively electronic and calls on every county and state in the nation to use as the
default ballot systems, which are fully auditable, namely hand -marked, voter -verified paper ballots to ensure
every voter is memorialized by a paper record;
RESOLVED, The Republican National Committee calls on secretaries of state of each state to implement anti -
counterfeit ballot printing, tracing and verification procedures;
RESOLVED, The Republican National Committee formed a special Election Integrity Committee designed to
offer ideas, suggestions and reports on election equipment and voting procedures and it will integrate its
findings of best practices through the Election Integrity Department and communicating its findings on voting
schemes, balloting systems, election equipment, and safeguards to elected officials, candidates, and voters;
RESOLVED, The Republican National Committee supports the rights of counties and states that are willing and
able to competently and efficiently implement voting procedures that do not require the use of machines and
those that implement hand counting procedures that are fully auditable;
RESOLVED, The Republican National Committee calls on state legislatures, county, and municipal
governments to pass laws and municipal codes and rules that allow for full transparent hand -counting
procedures that are planned, timely and fully observable by the public and the registered parties for
geographically defined audits and recounts;
RESOLVED, The Republican National Committee calls on all Republican officeholders to defend the historic
practice of geographically -defined and assigned precinct, ward and localized polling places for means of
balloting and tabulating paper ballots by geographic unit;
RESOLVED, The Republican National Committee stands firmly behind voter identification laws and calls on
state legislatures to pass laws to ensure every voter is verified to be the actual voter regardless of method in
which they vote at the time of voting, casting, or delivering a ballot;
RESOLVED, The Republican National Committee hereby opposes any and all efforts for states to unreasonably
expand time periods for early or vote -by -mail that makes ballot counting procedures intentionally
unmanageable or incapable to complete expeditiously following the conclusion of an election on election day;
RESOLVED, The Republican National Committee calls for elimination of temporary or `pop-up' voting
locations, drop boxes, and any other voting center that are not fairly defined and bound to a designated
geographic territory and where voting locations exist, namely by precinct, so that voting is accessible equitably
by legal precinct, ward or defined geographic unit in order to provide impartial access for all voters; and
RESOLVED, The Republican National Committee calls for a necessary "return to excellence" or in other words,
a return to the simple and proven methods of precinct, ward or geographically -defined localized voting with
auditable balloting procedures using paper ballots, in fair, reasonable limited time periods, using proper
identification to strengthen voter confidence and to ensure that American election procedures can be a fair and
open process for all to participate.
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: NUMBER:
DATE OF COURT MEETING: 10/31/2023
ITEM: Approval of the following members to the Safe Streets For All Advisory Committee:
• a. Melanie Dillard
• b. Jackie Pacha
• c. Wendy Weeden
• d. Jeremy Osborne
• e. Melissa Walden
TO:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
Commissioners Court
10/25/2023
False
False
$0.00
ATTACHMENTS:_
File Name Description i e
W Attachmerds Available
APPRO
�o�3t (a3
Duane Peters Date
County Judge _
BRAZOS COUNTY, TEXAS
ACCEPTANCE OF DONATED/AWARDED PROPERTY
DONATION OF COUNTY PROPERTY
Date. 10/25/23
aAcceptance of Doriated/Awarded Property < ❑Donation of County Property
(Awarded property requires signed court documentation)
• `/ Acceptance of Donated Innate Property
(Requires signed inmate documentation —NO VALUE ASSESSED)
....Item -Description:
Please provide all information reguested,below as applicable to the property being.accepted or donated. Forms:'containiiigdny blank
fields will be.returned for completion. ,
:••Make:. Model: Year: SNNIN #: .
aFunctional Non -Functional. -.Explain if Non -Functional
Additional Description/Information: Clothing, electronics, jewelry► and other mist items left by.
Ininates1pyin the Brazos Co. Detention Centei•.in the month of June 2023: .
Estimated Value:. Check box for Capital Asset (valtielinitial cost is over WOO)
Check the appropriate account based on Check the appropriate entity property being
estimated value of property being accepted; donated to: .
61235000 (Donation'- Other)' Govemment Entity: Brazos. Sheriffs Office
60.010000 (Minor Property - $1 = $4999) Organization Name
' Other (Due to Statuatory
a.80010000 (Capital Property Over $5000) requirements prior approval.
is iequired by Purchasing: Organization Name
= *Donation— Otlier.accouni 61235000 is to be used .ONLYjor cask/check funds donated to Brazos County.
I certify that the above -mentioned item 'has been donated or awarded to Brazos County...7his item has been received in good faith and upo
-approval by Commissioner's Court will become a part of the General Fiked Asset Account of Brazos County.: The determindtion tb accept c
reject the donation will be made at the sole discretion of.Commissioners Court based upon such. things as usefulness, projected operating
maintenance, and insurance costs.
:: Requesting'Departinent:.:. Brazos Sheriff s:Office
Department Name Authorized Signature
Organization Receiving Donated Property: ,
Authorized Signature
Approved by Com urt on this - L, day -of d .G t d
Co issioners:Court Approval .
.... .. ....... ...... . . . ..... a
BRAZOS COUNTY DETENTION CENTER.
.•INMATE PROPERTY INVENTORY FORM..
:. Date Inmate Left- Facility: 6/16/2023
Jail ID:334944 - SOM111593
This is t6:advise you; ORTIZ, 6ABRIEL STEVEN that•the:Brazos County Office of the -Sheriff will grant you a
period of:ohe.week'(flVe.working days) to. have anyone of your choice pickup and/or receive any and all..
property that you have accumulated.during your time Incarcerated in.the:B:razog:County. Detention.-.:
Center... -In :the_ event, that no one has :picked up your property after the expiration of one week (live
working days), shy and all property will be: donated to the Brazos C60ntySheriff!s Office and. disposed of.::
,'to the persons) or•organizatioh of choice.by the order of the Sheriff :of Brazos County, fiexas.:: Your
::.. .
,property wfli not beireleased to anyone other than'the person t}iat you have designated to picki up.:
and can be picked up from the.Retd- a Lobby bf the Brazos. County'Deteation'Center located at 1835 •',
Sandy Point Rd. Bryan; V 77807. ' -To avold long wait times please schedule'the'oickua 24 hours In
advance. _.:
V
LEST OF PROPERTY • .. f ��� -'
:. . Z) :..:...... T}
3)
4} 9 ..
5
} 10
-fnmateignata
Date:646AW23
Officer Signature: Date:6/16/2023
Person Designated To Pick Up Property:
Name:' ..
Address:
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY INVENTORY FORM
Date Inmate Left Facility: 7/24/2023:
Jail ID:340065 SO#:135164
This is to advise you, -DAWSON* AUNI PETRICE that the Brazos -County Office'of the Sheriff will grant you
a period of one week (five working days) to have anyone of your choice pickup and/or receive any and,. .
.611 property that you have accumulated during your time incarcerated in the Brazos County. Detention ..
Center. In'the event that no"one has.picked..up. your property:after the.expiration of one week .(five
working days), any and all property will be donated to the Brazos County SherifYs Office and disposed 6f ;
to- the persons) or organization of choice by the order of the Sheriff of Brazos County, Texas. Your..
property will not be _released to anyone other than the :person that you have -designated to' pick it up
and can .be picked up from the Release Lobby of the Brazos County Detention Center located at 1835.
Sandy Point Rd. Bryan; TX 77807. To avoid lone wait times Please schedule the Pickup 24 hours in
advance:
LIST OF PROPERTY .
:. BRAZ05 COUNTY DETENTION -CENTER
INMATE -PROPERTY •INVENTORY FORM :-
�' Date Inmate Left :Facility: 7/6/2023
Jail ID:332539 :SO#:129773
This is to. advise'you,-GREEN, SEIVIM MARQUISE. that the Brazos'County.Office of the Sheriff will grant
you a period of one week'(five working days) to have anyone. of:your choice pickup and/or receive any
.and all property that ..you have • accumulated during your•: time incarcerated in: the Brazos County. '
Detention Center. In the event that,no•orie has picked up•your property after the ekpiration of one "
week (five working days), any and all property will•be donated to.the Braios:County Sheriff's:Office'and
disposed.. of to the . person(s)- or. organization of choice by the order.:of the* Sheriff of Braios County,".
Texas. Your property will not be released to anyone other than the person that you havedesignated
to pick it'.up and can be picked.up-from the -Release Lobby of ,the Braios County Detention Center
located at 1835 Sandy Point Rd, :Bryan, TX 77807. To avoid lone wait times Please schedule the '...
-pickup 24 hours in'advance.
:.. LIST OF.PROPERTY.
2) 34MMr' 7) .
�4) .. 9)
5) ' ...
K ` Nx . y Date:? 6 2023 .
_..•
Inmate Signature: '�� � . - �'-.• / / ' .... ' - ...
Officer Signature: Date:7/5/2023
BRAZOS COUNTY.DETENTION. CENTER
BRAZOS COUNTY':DETENTION CENTER
INMATE. PROPERTY. INVENTORY FORM
BRAZOS COUNTY DETENTION CENTER
INMATE -PROPERTY INVENTORY FORM
Date Inmate Left Facility: 7/27/2023
Jail .ID:338511 SO#:112057
'.This is'to advise you, Edwards, Tony that the Brazos County Office of the Sheriff will grant you a period::'..
of one week (five working days) to have anyone of your choice pickup and/or receive any and all
property that you have accumulated: during your time incarcerated in the. Brazos County. Detention
Center. In.'the event that no one has picked up your property after the expiration of one week (five
working days), -any and all property will be donated to the Brazos County Sheriff's Office and disposed of'..
to the person(s) of organization of choice by the order•of the Sheriff of Brazos _County, Texas. Your
property will not be released to anyone other than the persdri that you have designated to pick.it up
and can be picked up from the Release Lobby of.the Brazos County Detention, Center located at 1.835
Sandy Point Rd. Bryan, TX 77807. 'To avoid long wait times please schedule the pickup 24 hours in -
advance.. .
.LIST OF PROPERTY
V�J
• .
S
j j �-» .• � Y
4) -i 1� t 9) : i
j t-
Inmate Signature: w " - - . Date:7/27/2023
• .Officer Signature:�& Date:7/27/2023-
Person DesignatedProperty:
Name:Zal'i JCLLCLI /'1
BRAZOS COUNTY DETENTION .CENTER
INMATE PROPERTY INVENTORY FORM :.
..- Date Inmate Left Facility: 7/24/2023
Jail ID:340403 S0#:1297S1
This is to advise you, MERRELL; .DE ANGELA MARQUISHA that the_ Brazos County -Office of the Sheriff will
..grant you a: period of one week (five working days) to have anyone of yourchoice pickup. and/or receive
any and all property that you have accumulated during your time incarcerated in the Brazos County.
•.
'Detention :Center. 'In the event that no one has picked up your property after the expiration of one
::.::.: •• :week (five:working days), any and all property will be donated t 'Ahe'Brazos County Sheriff's Office and
disposed of to the _person(s) or organization of choice by the order..of'the Sheriff of .Brazos County;
Texas: - Your property will not be released to anyone other than the pefson.that you have designated
to .pick it up and can be picked'up.from .the Release Lobby of,:the Brazos County Detention Center
located at L835 Sandy Point Rd. Bryan, TX 77807. To avoid lone wait times please schedule the::
pickup 24 hours in advance.
" LIST OF PROPERTY
6)
:. .
5 boo
........ ) o�,� � _.......: .. 16b3o
Inmate Signature:�� ;r ;Date:7/24/2Q23
- :... :. UWE-
Officer Sigh.ture: r I $ t)ate:7/24/2023
Person Designated To Pick Up Property:
Name: .
Address: `.
Phone#
Receiver's Signature:- Date:.
...,
(Include Copy Of ID) '
Releasing Officers Signature: Date::
BRAZOS COUNTY DETENTION CENTER
iNi RATE PROPERTY INVENTORY FORM
Date Inmate deft. Facility: 7/6/2623.... ...
Jail lD:31K881 ' SO#:132541
This is to advise you, Wynn, loshUa .Cyrus that -the Brazos County Office of the.Sheriff will grant you a -
perlod of one week (five working days) to have anyone.,of your choice pickup.and/pureceive any and all .. -
property that you have accumulated during your time incarcerated in the -Brazos County Detention. .
Center.: in the event that: jo one has picked. -up your property-after•the ex iration ,of one_ week (five
working days), any acid all property will be donated to the•Brazos County Sheriff's Office and disposed of..
to the :person{s) or organization of•choice by --the' order. of the Sheriff of Brazos -Coup Texas. Your.
- 'County,
property.vVill not be released to. anyone other -than the.person that yoo have designated to pick it UP..
and can. be picked up -from the Release Lobby of the Brazos County Detention Center -located at 1935
Sandy Pbint Rd. •Bryan; TX 7R17967: To avoid lom wait times lease schedule the - icku 24 hours in
advance.
LIST O PROPERTY
PE RTY ,
.3) ' I 8)
SL )
fifln�Ce Sigt��trn'eT Date 7/G/2023
Officer Signature: Z Date:7/.6%2023
.. Person Designated To Pico Up Property:
Name:. 4rrAkI a VI.
Address:
Phone#
Receiver's Signature:. Date:
:.. (include Copy Of ID)
' Releasing Officers Signature; i Datec
S COUNTY DETENTION CENTER
RAZO
RRAZO.S COUNTY DETENTION CENTER
" .INMATE PROPERTY INVENTORY FORM
Date Inmate Left Facility: 7/6/2023-.
:. Jail ID:340308 -SO#:123290
This is to advise you, Terrell, Ra, III that the Brazos County Office of the Sheriff will grant you a period of
one week (five working days) to have anyone of your choice -pickup and/or receive any and all property
that -you have -accumulated during your time: incarcerated in the. Brazos County Detention "Center. In
the'event that no one has picked.up your property -after the expiration.of one week (five working days),
any and. -all property. will be donated to the Brazos County 'Sheriffs Office and .disposed of to the
person(s) or .organization -of choice by the order�of the Sheriff of Brazos County, Texas. Your property .
will not'be released to anyone other than the person' that you. have designated to pick it. up and can
be picked.up from the Release.Lobby of the Braios County Detention Center located. at 1835 Sandy "
Point Rd. Bryan, TX 77807. -To avoid lone wait times please schedule the pickup 24 hours in advance.
. LIST OF PROPERTY
1) 6)
.2) SAS 7) '
3)l $)
5) 10
Inmate Signature '4 . l K,01� Date:7/6/2023
Officer Signature: Date:7/6/2023
Person Designated Tv Pick.Up Property: .
Name:.:,.
Address .°:.
Non -Profit Organization Application for
Brazos County Inmate Work Crew Labor
ROTARY CLUB OF BRYAN 979-219-1100
ADDRESS CITE FAX
STATE ZIP
c/o 4313 Birchcrest Ln, Brvan 77802 None
Not available. I John Delan
I certify that the above -named organization is a nonprofit organization that qualifies for a
tax exemption under Section 501(s), Internal revenue Code of 1986, as an organization
described by Section 501 ,(c)(3) of that code, and is organized as a nonprofit corporation
under the Texas Non -Profit Corporation Act (Article 1396-1.01 et seq., Vernon's Texas
Civil Statutes.
Please provide a description of the type of work that will be assigned and equipment
that will be used. .
if possible we would like the same or similar crew to help us restore the Haas 'in to the
warehouse from trailers on the afternoon of Sunday. Nov.12.
All work will be done at the entrance to the warehouse at the address above_
The purpose of this work is to provide labor for the loading and
unloading of the American flags. Rotary Club members will transport the
flags to and from Veterans' Park on the evening of Nov. 3 and Nov. 12 The
flags will be used in our Field of Valor" display from Nov. 4-12. A photo of
previous displays is shown at wwW:bryan-rotaiy.orQ.
Revised 071405-ads
**Note** The allocation of a work crew to provide tabor for your organization is subject
to availability.
Revised 071403-ads
• Brazos County Office of the. Sheriff
Request for Work Crew Assignment.
The Brazos County Office of the Sheriff has reviewed the application for assignment of
a work crew.
00' The type of labor and task requested is appropriate for work crew
assignment. It is hereby requested that this application be placed on the
agenda for the Brazos County Commissioners Court consideration of
approval.
❑ The type of labor and task requested is not appropriate for work crew
assignment. It is hereby requested that this application not be placed on the
agenda for the Brazos County Commissioners Court consideration of
approval.
ASignature +.^ Title 1 l/ Date
Brazos County Commissioners Court
° 1YJ Approval for Work Crew Assignment
The Brazos County Commissioners .Court has received the recommendation from the
Brazos County Office of the Sheriff and has determined that the above non-profit
organization provides a public service to the county or to a political subdivision located
in whole or in -part in the county. This approval for work crew assignment is valid
effective from the date approved below t"gh December 393t of the calendar year.
Approve mmissioner Court
County Judge
Date
3 �3
Revised 071405-ads
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: Risk Management NUMBER:
DATE OF COURT MEETING: 10/31/2023
I111M4tTIA
TO:
FROM:
DATE:
FISCAL IMPACT.
BUDGETED:
DOLLAR AMOUNT:
ATTACHMENTS:
File Name
Corey_Burns.pdf
Approval requested from Risk Management for payment to Corey Bums in the amount of
$625.90 for loss of personal property.
Commissioners Court
Leslie Contreras
10/25/2023
False
False
$0.00
Description Type
Settlement Backup Backup Material
APPR jT�D
tud311a-3
Duane Peters Date
County Judge
BRAZOS COUNTY
B RYAN, TEXAS
DEPARTMENT. NUMBER:
DATE OF COURT MEETING: 10/31/2023
ITEM: Request authorization to wire transfer up to $12,804,509.53 to HHSC for the Federal Fiscal
Year(FFY) 2022 Graduate Medical Education Program (GME) Retroactive Payment for the
benefit of participating hospitals using funding from the Brazos County Local Provider
Participation Fund.
TO: Commissioners Court
FROM:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
SOURCE OF FUNDS:
REQUIREMENTS:
NOTES/EXCEPTIONS:
ACTION REQUESTED OR
ALTERNATIVES:
ATTACHMENTS:
File Name
FFY2022 GME_IGT Request -
_Brazos County_LPPF.pdf
FFY 22 GME Allocation Summary_ -
Brazos LPPF.pdf
Nina Payne
10/26/2023
False
False
$0.00
Brazos County LPPF (Fund 16000)
HHSC requires this I GT to be entered into TexNet no later than close of business
Monday, November 6, 2023 with a settlement date of Tuesday, November 7, 2023.
Texas Medicaid provides supplemental payments to support teaching hospitals which
operate approved medical residency training programs. Medicaid Graduate Medical
education (GME) payments recognize the higher cost incurred by teaching hospitals.
Compared to non -teaching hospitals, teaching hospitals treat patients with more complex
conditions and provide patient care that is more intensive and technologically sophisticated.
Reimbursement rules applicable to Graduate Medical Education (GME) are located at Title
1 of the Texas Administrative Code, Part 15, Chapter 355, SubChapter J, Division 4, Rule
8058.
Request approval.
Description
IGT- Graduate Medical Education (GME) Notification
GME IGT Summary
Type
Cover Memo
Backup Material
A"PIPR
7
Q L
Duane Pet`6isg Date
County Judw"e
Nina Payne
From: Kelly O'Brien <kelly@ahcv.com>
Sent: Wednesday, October 25, 2023 4:01 PM
To: Edward C. Bull; Nina Payne; Jamie L. Cartwright; Cristian T. Villarreal
Cc: Justin Flores; Colt Sullivan; Kimberly Lam
Subject: FFY2022 GME IGT Request - Brazos County LPPF
Brazos County Disclaimer
***** This is an email from an EXTERNAL source. DO NOT click links or open attachments unless you recognize the
sender and have verified that the content is safe. Never enter USERNAME, PASSWORD or sensitive information on
uaaes linked from this email.*****
Brazos County LPPF,
As you know, the upcoming FFY2022 GME IGT is taking place on Monday, November 6, 2023. Hospitals
participating within the Brazos County LPPF would like to request the following "up to" IGT amount:
FFY2022 GME — total requested IGT amount $12,804,509.53
• MRSA Central SDA: $242,380.60
• Harris SDA: $12,562,128.93
Brazos County should submit 2 separate TexNets for the specific amounts noted above, attributable to each
SDA. It is not sufficient to provide one TexNet. If amounts change before the IGT due date, we will ensure that
is communicated to you and your team.
HHSC requires this IGT amount to be entered into TexNet no later than close of business Monday, November
6, 2023 with a settlement date of Tuesday, November 7, 2023.
Please note the following:
• IGT funds need to be placed in the "GME" Bucket
• Please transfer funds through TexNet and send an email with a screen shot or PDF of the
confirmation/trace sheet to HHSC at PFD GME Payments@hhs.texas.gov
AHCV kindly requests copies of the TexNet trace sheets on or before the deadline noted above.
Please do not hesitate to contact us with any questions.
Best regards,
Kelly
Kelly O'Brien
Adelanto Hea/thCare Ventures L.L.C.
401 W. 15th Street, Suite 840 1 Austin, TX 78701
Main Office: (512) 322-9413
Direct: (802) 825-2466
http://www.ahcv.com
From: Texas Health and Human Services Commission <txhhs@public.govdelivery.com>
Sent: Tuesday, October 17, 2023 3:55 PM
Subject: Graduate Medical Education Program IGT Notification — 2022 Non -State Private Retroactive Payment
.yx r � �4"`�Pdti+• rim. y, �� � .as � ,�,� ..ems �°'-b'g(. t � •�-:h" � f '� -.; u ;�V Y:
��C�AUTION EXTERNAL EMAILThis an originatedfrom anexterrale�maila�dde sDonotclickzlinks,aopnµ3�+ $ to
,attachmenvts , or'share�nforrnation,unlessyyourecognize the sender and „know the content is safe : x;
Graduate Medical Education Program IGT
Notification - 2022 Non -State Private
Retroactive Payment
HHSC is providing notification of the Intergovernmental Transfers (IGT)
call for the Graduate Medical Education (GME) Non -State Private 2022
Retroactive Payment.
The Federal Fiscal Year (FFY) 2022 GME Payment file was updated on
October 17, 2023, and can be found under the Non -state Private
Hospitals heading on the Provider Finance website.
I
Due to the retroactive nature of this payment, the entire year will be
processed at the same time. As such, payment amounts can be found in
column P, and the IGT amount that needs to be transferred by
sponsoring governmental entities is the amount located in column S of
the "Private GME FFY 2022" tab.
To ensure that all government entities receive this notification, HHSC
strongly encourages providers to send this information to any
government entity that is completing an IGT on their behalf.
Below are the pertinent dates associated with the 2022 GME retroactive
payment:
• November 6, 2023: Last date to schedule transfer in TexNet
• November 7, 2023: IGT settlement date
• November 28, 2023: Latest possible payment date
Please be sure to select the GME bucket in TexNet when you enter your
IGT. It is imperative that you send a screen shot/PDF copy of the
2
confirmation/trace sheet from TexNet to the Payments Team. TexNet
instructions are available on the Texas Comptroller's website.
You have subscribed to get updates about Texas Health and Human Services (HHS). For more information about HHS, please visit our
website.
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E
Brazos County LPPF
FFY 22 GME IGT
Agenda Date: October 31, 2023
TexNet: Monday, November 6, 2023
Settlement Date: Tuesday, November 7, 2023
Bucket: GME Bucket
TRACE Number:
The Trace Number is in the receipt you receive from the Comptroller once you have submitted your IGT into TexNet.
SDA I I Government Entity IGT Total
MRSA Central Brazos LPPF 242,380.60
MRSA Central Total 1 $ 242,380.60
Nina Payne npayne@brazoscountvtx.sov 979-361-4186
Katie Conner kconner@brazoscountytx.Rov 979-361-4359
Brazos County LPPF
FFY 22 GME IGT
Agenda Date: October 31, 2023
TexNet: Monday, November 6, 2023
Settlement Date: Tuesday, November 7, 2023
Bucket: GME Bucket
TRACE Number:
The Trace Number is in the receipt you receive from the Comptroller once you have submitted your IGT into TexNet.
SDA I Government Entity IGT Total
Harris SDA I Brazos LPPF 12,562,128.93
Nina Payne npayne@brazoscountytx.sov 979-361-4186
Katie Conner kconner@brazoscountytx.aov 979-361-4359
STATE OF TEXAS
COUNTY OF BRAZOS
FISCAL AND PERSONNEL MANAGEMENT AGREEMENT
This agreement entered into by and between Brazos County, a political subdivision of the State
of Texas, hereinafter referred to as the "County" and the Brazos County Regional Mobility
Authority, hereinafter referred to as the "RMA", the designated Regional Mobility Authority for
Brazos County as authorized by Chapter 370 of the Transportation Code.
WITNESSETH
WHEREAS, on May 30, 2019 the Texas Transportation Commission adopted Minute Order No.
115491 which authorized the creation of the Brazos County Regional Mobility Authority to
directly benefit the State of Texas, Brazos County, and the traveling public through the
improvement of the State's transportation system in and around Brazos County; and
WHEREAS, the RMA requests that Brazos County provide fiscal and personnel management
assistance including payroll, benefits, accounts payable, financial tracking and the annual
financials; and
WHEREAS, the County has determined it is in the public interest to assist the RMA in securing
and managing funds for transportation planning purposes in the local area;
NOW, THEREFORE, the parties hereby agree as follows:
ARTICLE 1
PURPOSE
1.01 The purpose of this Agreement is to provide fiscal and personnel management assistance
to the RMA.
ARTICLE II
TERM
2.01 The term of this Agreement begins on 10/01/2023 and ends 09/30/2024_ or sooner
by mutual agreement by both parties. This is not to be construed as the term of employment for
employees providing the services to the RMA. See Section 4.07 and 4.08 of this contract.
ARTICLE III
DESCRIPTION OF SERVICES
3.01 The County agrees to provide fiscal and personnel management assistance to the RMA
by acting as the financial disbursing agent for RMA funds.
ARTICLE IV
FISCAL MANAGEMENT AND DISBURSEMENT
4.01 The County shall maintain one or more separate trust accounts under the supervision of
the County Auditor to carry out the requirements of this Agreement and is responsible only in the
capacity of a trust officer for the funds involved. The County will be responsible for paying all
invoices that comply with existing State statutes, County fiscal policy, and the BMA's state
approved and adopted procurement procedures on behalf of the RMA. Such invoices must have
been properly approved and documented, and the County should have resources on hand to make
full payment. The RMA hereby agrees to seek reimbursement from all available sources on a
periodic basis, no longer than every thirty (30) days.
4.02 All warrants issued to the county or the RMA by the State of Texas, or federal agencies,
for work performed by any agency or consultant under contract to the RMA shall be properly
endorsed and deposited in the trust account.
4.03 The RMA shall make contracts and commitments in its own name. The RMA shall
forward invoices and payment obligations to the County Auditor's Office for processing and
payment. The budget for all activities on behalf of the RMA program will be set by the RMA.
4.04 The disbursement of funds to agencies or consultants under contract to the RMA will be
made by the County in the amounts as specified by the RMA, so long as the RMA budget has
sufficient funds to accommodate all payment requests.
However, the RMA is fully responsible for all such contracts and releases the County from any
liability which may arise as a result of the County performing any non -negligent task pursuant to
this Agreement.
The County is under no obligation to process payment requests unless sufficient funds for such
purposes are present in the RMA budget. .
4.05 The RMA is solely responsible for the accuracy of the records of funds expended by
itself and those agencies or consultants who contract with the RMA.
4.06 The RMA assumes responsibilities for the legal and proper expenditures of all locally
derived planning monies under the guidance of the RMA Board and Texas Department of
Transportation. The RMA adopts its own line item budget which is not subject to approval by
the County Court of Commissioners but shall be grouped into expense group/categories similar
to the County's. Any expenditure over those established amounts and beyond the RMA
Director's delegated authority shall be submitted to the Board of Directors'for a budget
amendment. All monies shall be budgeted and expended according to the guidelines set forth by
the RMA Board.
4.07 The County will -ensure that sufficient staff will be available as needed to support those
services required by the RMA.
4.08 A. All employees working on RMA matters under the supervision of the RMA Director
will be required to follow all personnel policies that have been established by the County. RMA
employees that qualify will be afforded all fringe benefits that have been established for County
employees, to include retirement, medical and life insurance, vacation, sick leave, holidays,
deferred compensation and any other benefits normally extended to County employees.
4.09 The RMA Board of Directors shall select an Executive Director who will have full-time
responsibility for administering the work program of the RMA. The Director will also be
responsible for hiring and supervising the RMA's staff. The Director is required to follow all
personnel policies established by the County for hiring and/or firing employees. Any action
taken with regards to hiring and/or firing does not require the County's Commissioners Court
approval.
4.10 The Director will take direction on RMA policy and technical matters from the RMA
Board of Directors and direction on fiscal administrative matters from Brazos County.
4.11 The RMA shall pay all costs associated with the employees as described in paragraph
4.08. The County Auditor is hereby authorized to make payment for RMA personnel costs, to be
reimbursed from RMA funds, as described in paragraph 4.01.
4.12 The RMA agrees to indemnify the County for any amounts to which the County may
become liable because of the action or omission of any employee under immediate supervision
of the RMA Director.
ARTICLE V
TERMINATION
5.01 This Agreement may be terminated in whole or in part by either party hereto whenever
such termination is found to be the best interest of either party. Termination shall be effected by
the conveyance of a written notification thereof to the other party at least thirty (30) days in
advance of the effective date of the termination.
All notices pursuant to this Agreement shall be deemed given when, either delivered in person or
deposited in the United States mail, postage prepaid, certified mail, return receipt requested,
addressed to the appropriate party at the following address:
If to County: County Judge
Brazos County Administration Building
200 S. Texas Ave., Suite 332
Bryan, Texas 77803
With a copy to:
County Auditor
200 S. Texas Ave., Ste. 218
Bryan, Texas 77803
If to RMA: Brazos County Regional Mobility Authority
309 North Washington Avenue, Ste. 14
Bryan, Texas 77803-5369
ARTICLE VI
NON-DISCRIMINATION
6.01 It is mutually agreed that all parties hereto shall be bound by the provisions of Title 49,
Code of Federal Regulations, Part 27 and Part 21, which was promulgated to effectuate Title VI
of the Civil Rights Act of 1964, Title 23, Code of Federal regulations, Part 710.405(b), and
Executive Order 11246 titled `Equal Employment Opportunity" as amended by Executive Order
11375 and as supplemented in Department of Labor Regulations (41 CFR Part 60).
ARTICLE VII
GOVERNING LAW
7.01 The laws of the State of Texas shall govern this Agreement and all obligations hereunder
of the parties are performable in Brazos County, Texas.
ARTICLE VIII
NON -ASSIGNMENT
8.01 This Contract shall be binding upon and inure to the benefit of the parties hereto and their
respective legal representatives successors and assigns. Neither the County nor the RMA shall
assign or sublet any duty of this Agreement, excepting those already indemnified herein, without
the written consent of the other.
ARTICLE IX
SEVERABILITY
9.01 Should any provisions of this contract for any reason be held to be invalid, illegal, or
unenforceable in any other respect such invalidity, illegality unenforceability shall not affect any
other provision hereof.
ARTICLE X
ENTIRETY OF AGREEMENT
MF-6 Agreement No
(07/2017)
FIELD AGREEMENT
Among
U.S. Department of Agriculture, Animal and Plant Health Inspection Service,
Wildlife Services
and
Texas A&M AgriLife Extension Service - WildIife Services
and
Texas Wildlife Damage Management Association, Inc.
and
Brazos County Road and Bridge
Cooperator
In accordance with the terms of the Memorandum of Understanding between the United States Department of Agriculture,
Animal and Plant Health Inspection Service, Wildlife Services; The Texas A&M University System, Texas A&M AgriLife
Extension Service - Wildlife Services; and the Texas Wildlife Damage Management Association, Inc. (collectively known as
the Texas Wildlife Services Program [TWSP]) a copy of which is on file at the State Office, San Antonio, Texas, this field
agreement is intended to augment the wildlife damage management activities of the TWSP.
THEREFORE, It Is Mutually Agreed That:
1. The cooperative wildlife damage management program conducted under the terms of this agreement shall be under direct
supervision of the U.S. Department of Agriculture, Animal and Plant Health Inspection Service, Wildlife Services. A local
representative of the TWSP will frequently consult with the Cooperator relative to the extent of the TWSP's participation
in the plans and procedures that are necessary to best serve the interest of the parties hereto.
2. The Cooperator will provide funds to the Texas Wildlife Damage Management Fund for the employment of personnel,
fringe benefits, payment of travel and other expenses as necessary to fulfill the mission of the cooperative program. The
TWSP will contribute to the salary, travel costs, and all other necessary expenses to carry out an effective program.
3. The State Director of the TWSP or designated official will certify as to the accuracy of all claims to be paid by any party
to this agreement and shall perform such other administrative functions as are agreed upon from time to time; provided,
that no funds of the Cooperator will be transferred to any such employee working under the terms of this agreement.
4. Authority exists under the Animal Damage Control Act of March 2, 1931, (7 U.S.C. 426-426c, as amended) and the Rural
Development, Agriculture, and Related Agencies Appropriations Act of 1988 (P.L. 100-202) for Wildlife Services to
cooperate with states, individuals, public and private agencies, organizations, and institutions in the control of nuisance
animals injurious to agriculture, horticulture, forestry, animal husbandry, wildlife, and public health and safety.
5. The TWSP will hold the Cooperator harmless from any liability arising from the negligent act or omission of an officer of
a managing cooperative entity or employee acting within the scope of his/her employment to the extent compensation is
available pursuant to the Federal Tort Claims Act (FTCA), 28 USC 2671 et. seq., except to the extent that aforesaid
liability arises from the negligent acts or omissions of the Cooperator, their employees, agents, or subcontractor(s). Such
relief shall be provided pursuant to the procedures set forth in the FTCA and applicable regulations.
6. Furs or other parts of monetary value taken from wild animals will be handled in accordance with the provision of Article
3 f. of the Memorandum of Understanding.
7. This agreement and any continuation thereof shall be contingent upon availability of funds. It is understood and agreed
that any monies allocated for the purpose of this agreement shall be expended in accordance with its terms and in the
manner prescribed by the fiscal regulations and/or administrative policies of the appropriate managing cooperative entity
that is making the funds available.
8. This agreement shall continue in force and effect until superseded or terminated. Terms and service fees may be reviewed
and revised periodically. It may be amended by mutual agreement by executing a corresponding field agreement. This
agreement may be terminated by either party upon thirty (30) days written notice.
NOW, THEREFORE, Pursuant To Section 2 Above, It Is Mutually Agreed That:
1. The TWSP shall furnish supervision of the project and shall provide equipment and other supplies required in the
operation of the project.
2. The Cooperator shall pay the Texas Wildlife Damage Management Fund for wildlife damage management services in the
amount of$_ 250 00/trappina session / $100.00/monthly site visit for the period:
October 1 2023 to
purposes outlined herein:
September 30 2024 to be spent primarily for the
Wildlife Damage Management Service
The Cooperator further agrees to make this payment to the Texas Wildlife Damage Management Fund promptly upon receipt of a monthly
invoice for services provided. The TWSP will provide a report of the wildlife damage management activities. Failure of the Cooperator to
make this contribution within thirty (30) days after receipt of this invoice will, at the option of the TWSP, terminate the agreement at the
end of the period.
IN WITNESS WHEREOF, the duly authorized officers of the parties hereto have ex uted thi agreement on the dates opposite their
respective signatures.
0Cr1_dig J o�0 By
' Cooperator
By
District Supervisor
By
State Director
STATE OFFICE
MF-6
(07l2017) Agreement No.
FIELD AGREEMENT
Among
U.S. Department of Agriculture, Animal and Plant Health Inspection Service,
Wildlife Services
and
Texas A&M AgriLife Extension Service - Wildlife Services
and
Texas Wildlife Damage Management Association, Inc.
and
Brazos County Road and Bridge
Cooperator
In accordance with the terms of the Memorandum of Understanding between the United States Department of Agriculture,
Animal and Plant Health Inspection Service, Wildlife Services; The Texas A&M University System, Texas A&M AgriLife
Extension Service - Wildlife Services; and the Texas Wildlife Damage Management Association, Inc. (collectively known as
the Texas Wildlife Services Program [TWSP]) a copy of which is on file at the State Office, San Antonio, Texas, this field
agreement is intended to augment the wildlife damage management activities of the TWSP.
THEREFORE, It Is Mutually Agreed That:
1. The cooperative wildlife damage management program conducted under the terms of this agreement shall,be under direct
supervision of the U.S. Department of Agriculture, Animal and Plant Health Inspection Service, Wildlife Services. A local
representative of the TWSP will frequently consult with the Cooperator relative to the extent of the TWSP's participation
in the plans and procedures that are necessary to best serve the interest of the parties hereto.
2. The Cooperator will provide funds to the Texas Wildlife Damage Management Fund for the employment of personnel,
fringe benefits, payment of travel and other expenses as necessary to fulfill the mission of the cooperative program. The
TWSP will contribute to the salary, travel costs, and all other necessary expenses to carry out an effective program.
3. The State Director of the TWSP or designated official will certify as to the accuracy of all claims to be paid by any party
to this agreement and shall perform such other administrative functions as are agreed upon from time to time; provided,
that no funds of the Cooperator will be transferred to any such employee working under the terms of this agreement.
4. Authority exists under the Animal Damage Control Act of March 2, 1931, (7 U.S.C. 426-426c, as amended) and the Rural
Development, Agriculture, and Related Agencies Appropriations Act of 1988 (P.L. 100-202) for Wildlife Services to
cooperate with states, individuals, public and private agencies, organizations, and institutions in the control of nuisance
animals injurious to agriculture, horticulture, forestry, animal husbandry, wildlife, and public health and safety.
5. The TWSP will hold the Cooperator harmless from any liability arising from the negligent act or omission of an officer of
a managing cooperative entity or employee acting within the scope of his/her employment to the extent compensation is
available pursuant to the Federal Tort Claims Act (FTCA), 28 USC 2671 et. seq., except to the extent that aforesaid
liability arises from the negligent acts or omissions of the Cooperator, their employees, agents, or subcontractor(s). Such
relief shall be provided pursuant to the procedures set forth in the FTCA and applicable regulations.
6. Furs or other parts of monetary value taken from wild animals will be handled in accordance with the provision of Article
3 f. of the Memorandum of Understanding.
7. This agreement and any continuation thereof shall be contingent upon availability of funds. It is understood and agreed
that any monies allocated for the purpose of this agreement shall be expended in accordance with its terms and in the
manner prescribed by the fiscal regulations and/or administrative policies of the appropriate managing cooperative entity
that is making the funds available.
8. This agreement shall continue in force and effect until superseded or terminated. Terms and service fees may be reviewed
and revised periodically. It may be amended by mutual agreement by executing a corresponding field agreement. This
agreement may be terminated by either party upon thirty (30) days written notice.
NOW, THEREFORE, Pursuant To Section 2 Above, It Is Mutually Agreed That:
1. The TWSP shall furnish supervision of the project and shall provide equipment and other supplies required in the
operation of the project.
2. The Cooperator shall pay the Texas Wildlife Damage Management Fund for wildlife damage management services in the
amount of $ 250.00/trapping session / -$100.00/monthly site visit for the period:
October 1 2023 to _ September 30 , 2024 to be spent primarily for the
purposes outlined herein:
Wildlife Damage Management Service
The Cooperator further agrees to make this payment to the Texas Wildlife Damage Management Fund promptly upon receipt of a monthly
invoice for services provided. The TWSP will provide a report of the wildlife damage management activities. Failure of the Cooperator to
make this contribution within thirty (30) days after receipt of this invoice will, at the option of the TWSP, terminate the agreement at the
end of the period.
IN WITNESS WHEREOF, the duly authorized officers of the parties ave ex cuted this a cement on the dates opposite their
respective signatures.
pG� o�3�iz I aoa3 By
Cooperator
By
District Supervisor
By
State Director
DISTRICT OFFICE
MF-6 Agreement No.
(07/2017)
FIELD AGREEMENT
Among
U.S. Department of Agriculture, Animal and Plant Health Inspection Service,
Wildlife Services
and
Texas A&M AgriLife Extension Service - Wildlife Services
and
Texas Wildlife Damage Management Association, Inc.
and
Brazos County Road and Bridge
Cooperator
In accordance with the terms of the Memorandum of Understanding between the United States Department of Agriculture,
Animal and Plant Health Inspection Service, Wildlife Services; The Texas A&M University System, Texas A&M AgriLife
Extension Service - Wildlife Services; and the Texas Wildlife Damage Management Association, Inc. (collectively known as
the Texas Wildlife Services Program [TWSP]) a copy of which is on file at the State Office, San Antonio, Texas, this field
agreement is intended to augment the wildlife damage management activities of the TWSP.
THEREFORE, It Is Mutually Agreed That:
1. The cooperative wildlife damage management program conducted under the terms of this agreement shall be under direct
supervision of the U.S. Department of Agriculture, Animal and PIant Health Inspection Service, Wildlife Services. A local
representative of the TWSP will frequently consult with the Cooperator relative to the extent of the TWSP's participation
in the plans and procedures that are necessary to best serve the interest of the parties hereto.
2. The Cooperator will provide funds to the Texas Wildlife Damage Management Fund for the employment of personnel,
fringe benefits, payment of travel and other expenses as necessary to fulfill the mission of the cooperative program. The
TWSP will contribute to the salary, travel costs, and all other necessary expenses to carry out an effective program.
3. The State Director of the TWSP or designated official will certify as to the accuracy of all claims to be paid by any party
to this agreement and shall perform such other administrative functions as are agreed upon from time to time; provided,
that no funds of the Cooperator will be transferred to any such employee working under the terms of this agreement.
4. Authority exists under the Animal Damage Control Act of March 2, 1931, (7 U.S.C. 426-426c, as amended) and the Rural
Development, Agriculture, and Related Agencies Appropriations Act of 1988 (P.L. 100-202) for Wildlife Services to
cooperate with states, individuals, public and private agencies, organizations, and institutions in the control of nuisance
animals injurious to agriculture, horticulture, forestry, animal husbandry, wildlife, and public health and safety.
5. The TWSP will hold the Cooperator harmless from any liability arising from the negligent act or omission of an officer of
a managing cooperative entity or employee acting within the scope of his/her employment to the extent compensation is
available pursuant to the Federal Tort Claims Act (FTCA), 28 USC 2671 et. seq., except to the extent that aforesaid
liability arises from the negligent acts or omissions of the Cooperator, their employees, agents, or subcontractor(s). Such
relief shall be provided pursuant to the procedures set forth in the FTCA and applicable regulations.
6. Furs or other parts of monetary value taken from wild animals will be handled in accordance with the provision of Article
3 f. of the Memorandum of Understanding.
7. This agreement and any continuation thereof shall be contingent upon availability of funds. It is understood and agreed
that any monies allocated for the purpose of this agreement shall be expended in accordance with its terms and in the
manner prescribed by the fiscal regulations and/or administrative policies of the appropriate managing cooperative entity
that is making the funds available.
8. This agreement shall continue in force and effect until superseded or terminated. Terms and service fees may be reviewed
and revised periodically. It may be amended by mutual agreement by executing a corresponding field agreement. This
agreement may be terminated by either party upon thirty (30) days written notice.
NOW, THEREFORE, Pursuant To Section 2 Above, It Is Mutually Agreed That:
1. The TWSP shall furnish supervision of the project and shall provide equipment and other supplies required in the
operation of the project.
2. The Cooperator shall ay the Texas Wildlife Damage Management Fund for wildlife damage management services in the
amount of $ 250.00%trapping session / $100.00/month1y site visit for the period:
October 1 2023 to September 30, 2024 to be spent primarily for the
purposes outlined herein:
Wildlife Damage Management Service
The Cooperator further agrees to make this payment to the Texas Wildlife Damage Management Fund promptly upon receipt of a monthly
invoice for services provided. The TWSP will provide a report of the wildlife damage management activities. Failure of the Cooperator to
make this contribution within thirty (30) days after receipt of this invoice will, at the option of the TWSP, terminate the agreement at the
end of the period.
IN WITNESS WHEREOF, the duly authorized officers of the parties re ave executed this agree en on. the dates opposite their
respective signatures.
ocroa1✓ P- � � , oZoaa By
Cooperator
By
District Supervisor
BY
State Director
COOPERATOR
W-6
(07/2017) Agreement No.
FIELD AGREEMENT
Among
U.S. Department of Agriculture, Animal and Plant Health Inspection Service,
Wildlife Services
and
Texas A&M AgriLife Extension Service - Wildlife Services
and
Texas Wildlife Damage Management Association, Inc.
and
Brazos County Road and Bridge
Cooperator
In accordance with the terms of the Memorandum of Understanding between the United States Department of Agriculture,
Animal and Plant Health Inspection Service, Wildlife Services; The Texas A&M University System, Texas A&M AgriLife
Extension Service - Wildlife Services; and the Texas Wildlife Damage Management Association, Inc. (collectively known as
the Texas Wildlife Services Program [TWSP]) a copy of which is on file at the State Office, San Antonio, Texas, this field
agreement is intended to augment the wildlife damage management activities of the TWSP.
THEREFORE, It Is Mutually Agreed That:
1. The cooperative wildlife damage management program conducted under the terms of this agreement shall be under direct
supervision of the U.S. Department of Agriculture, Animal and Plant Health Inspection Service, Wildlife Services. A local
representative of the TWSP will frequently consult with the Cooperator relative to the extent of the TWSP's participation
in the plans and procedures that are necessary to best serve the interest of the parties hereto.
2. The Cooperator will provide funds to the Texas Wildlife Damage Management Fund for the employment of personnel,
fringe benefits, payment of travel and other expenses as necessary to fulfill the mission of the cooperative program. The
TWSP will contribute to the salary, travel costs, and all other necessary expenses to carry out an effective program.
3. The State Director of the TWSP or designated official will certify as to the accuracy of all claims to be paid by any party
to this agreement and shall perform such other administrative functions as are agreed upon from time to time; provided,
that no funds of the Cooperator will be transferred to any such employee working under the terms of this agreement.
4. Authority exists under the Animal Damage Control Act of March 2, 1931, (7 U.S.C. 426-426c, as amended) and the Rural
Development, Agriculture, and Related Agencies Appropriations Act of 1988 (P.L. 100-202) for Wildlife Services to
cooperate with states, individuals, public and private agencies, organizations, and institutions in the control of nuisance
animals injurious to agriculture, horticulture, forestry, animal husbandry, wildlife, and public health and safety.
5. The TWSP will hold the Cooperator harmless from any liability arising from the negligent act or omission of an officer of
a managing cooperative entity or employee acting within the scope of his/her employment to the extent compensation is
available pursuant to the Federal Tort Claims Act (FTCA), 28 USC 2671 et. seq., except to the extent that aforesaid
liability arises from the negligent acts or omissions of the Cooperator, their employees, agents, or subcontractor(s). Such
relief shall be provided pursuant to the procedures set forth in the FTCA and applicable regulations.
6. Furs or other parts of monetary value taken from wild animals will be handled in accordance with the provision of Article
3 f. of the Memorandum of Understanding.
7. This agreement and any continuation thereof shall be contingent upon availability of funds. It is understood and agreed
that any monies allocated for the purpose of this agreement shall be expended in accordance with its terms and in the
manner prescribed by the fiscal regulations and/or administrative policies of the appropriate managing cooperative entity
that is making the funds available.
8. This agreement shall continue in force and effect until superseded or terminated. Terms and service fees may be reviewed
and revised periodically. It may be amended by mutual agreement by executing a corresponding field agreement. This
agreement may be terminated by either party upon thirty (30) days written notice.
NOW, THEREFORE, Pursuant To Section 2 Above, It Is Mutually Agreed That:
1. The TWSP shall furnish supervision of the project and shall provide equipment and other supplies required in the
operation of the project.
2. The Cooperator shall pay the Texas Wildlife Damage Management Fund for wildlife damage management services in the
amount of $ 250 00/trapping session / $1 0000/morithly site visit for the period:
October 1 2023 to September 30 2024 to be spent primarily for the
purposes outlined herein:
Wildlife Damage Management Service
The Cooperator further agrees to make this payment to the Texas Wildlife Damage Management Fund promptly upon receipt of a monthly
invoice for services provided. The TWSP will provide a report of the wildlife damage management activities. Failure of the Cooperator to
make this contribution within thirty (30) days after receipt of this invoice will, at the option of the TWSP, terminate the agreement at the
end of the period.
IN WITNESS WHEREOF, the duly authorized officers of the partie a execute this agreem nt n the dates opposite their
respective signatures.
RC) R3 sy
Cooperator
By
District Supervisor
By
State Director
EXTRA COPY
October 2023 Destruction
Surplus Admin
JP#1
N/A
N/A
Furniture
Wooden Desk
Surplus Admin
IT Department
AAA0005543
CNCCFCL19C
Electronics
HP HP CU M551N PRINTER
Surplus Admin
Treasurer
A001003122
N/A
Electronics
Xerox WorkCentre 5330
Surplus Admin
IT Department
2100205173
JPBMN02572
Electronics
HP HP U 9000DN PRINTER
Surplus Admin
IT Department
AAA0003905
JPRU9704N
Electronics
HP HP U 905ODN PRINTER
Surplus Admin
BCHD
AAA0005404
JPSCF770VR
Electronics
HP HP U 905ODN PRINTER
Surplus Admin
IT Department
N/A
N/A
Equipment
Two boxes of Gamber Johnson
Mounts for Toughbooks and
Keyboards
A prove y mmissione Court on this I day of 0Gio 15!g"2023 by
Idingthe.positionof COL'toc� ����t
FUNDING AGREEMENT
BETWEEN BRAZOS COUNTY AND BRAZOS VALLEY DISPUTE RESOLUTION
CENTER
THIS AGREEMENT ("Agreement") made this 40') day of � : `� , 2023 by
and between the DISPUTE RESOLUTION CENTER -CENTRAL BRAZOS VALLEY, INC.
hereafter referred to as "DRC" and the BRAZOS COUNTY COMMISSIONERS COURT,
hereafter referred to as the "Commissioners Court," is made on the following terms and
conditions:
1. This Agreement is for one (1) year and shall begin on the first day of October 2023 and
continue through the last day of September 2024.
2. For and in consideration of the sum of $50,000.00 to be paid in one single payment
of $50,000.00 paid upon receipt of invoice, the DRC agrees to perform the following
services:
A. The DRC agrees to provide a maximum of four (4) separate mediation sessions to
the Commissioners Court or designated department or offices of Brazos County
during the term of this Agreement. A mediation session is defined as a session of
not more than three (3) hours supervised by a trained mediator. In addition, the
DRC agrees to train (1) Brazos County employee in each regular or family law
mediation training offered by the DRC, without cost to Brazos County or the
employee.
B. For each mediation session scheduled under the terms of this Agreement, the
DRC will provide a location to hold the mediation, preferably in its offices located
at 1737 Briarcrest Drive, Suite 11, Bryan, TX, or at such other convenient location
which might be available. For any such mediation session held away from the
DRC offices, the DRC shall be reimbursed for any such costs or rental fees
incurred in holding the mediation. The DRC may at its discretion, provide
additional sessions without charge to Brazos County on a limited basis. Except as
otherwise stated, any additional sessions that may be required, will be
compensated for by the Commissioners Court at the regular rate for scheduled
mediations as adopted by the DRC.
3. The purpose of this Agreement is to make the services of the DRC available to the
Commissioners Court and to the employees of Brazos County in such instances where
the services may be of benefit to Brazos County, Texas, or its employees. This agreement
also serves to support public access to the DRC.
4. DRC agrees that County, or its designated representative, shall have the right to review
and to copy any records and supporting documentation pertaining to the performance of
this Agreement. DRC agrees to maintain such records for possible audit for a minimum
of three (3) years after the termination date of this Agreement unless a longer period of
records retention is stipulated. DRC agrees to allow the auditor(s) access to such records
during normal business hours and to allow interviews of any employees who might
reasonably have information related to such records. DRC agrees that County, or its
designated representative, shall further have the right to review and to copy any
records and supporting documentation for prior years in which County provided funds to
the DRC under prior Agreements.
5. Annual financial statements (audited if available) are due to County within six (6) months
of completion.
6. This Agreement is executed in and performed in Brazos County, Texas.
7. This Agreement is subject to the Public Information Act, TEx. GOVT CODE ANN., Chapter
552.
8. In the event that any provisions or portion of this Agreement is held to be unenforceable
or invalid, the validity and enforceability of the remaining provisions or portions shall not
be affected.
9. This Agreement contains the entire agreement between the parties. There are no
representations, agreements, arrangements, or understandings, oral or written, between
or among the parties hereto, relating to the subject matter of the Agreement, which are
not fully expressed herein.
10.This Agreement shall be governed by the laws of the State of Texas and venue shall lie
exclusively in Brazos County, Texas. The Parties agree that all obligations under this
Agreement are performable in Brazos County, Texas and that this Agreement has been
executed in Brazos County, Texas. Venue shall lie exclusively in Brazos County, Texas,
notwithstanding anything to the contrary.
BRAZOS COUNTY
By: K��
Duane Peters
Brazos County Judge
ATTEST:
Karen McQueen
County Clerk
DISPUTE RESOLUTION CENTER -
CENTRAL BRAZOS VALLEY
By: Lmw"4- 0
Debbie Holladay
Chairman of the Board
By:
rl
Aj��
on Ellis
Director
Legislative Certifications
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism,
effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of
Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies
that the responding entity and its principals are eligible to participate in this transaction and have
not been subjected to suspension, debarment, or similar ineligibility determined by any federal,
state or local governmental entity and that Respondent is in compliance with the State of Texas
statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, and 2274.002 Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company" means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability partnership,
or any limited liability company, including a wholly owned subsidiary, majority -owned
subsidiary, parent company or affiliate of those entities or business associations that
exist to make a profit.
3. If Respondent is required to make a verification pursuant to Section 2274.002 of the
Texas Government Code, Respondent verifies that Respondent does not boycott
energy companies and will not boycott energy companies during the term of the
Contract. If Respondent does not make that verification, Respondent must so indicate
in its Response and state why the certification is not required.
Contract
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parries.
OFFICE USE ONLY
Complete Nos.1. 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number
2023-1084481
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Brazos Valley Dispute Resolution Center
Bryan, TX United States
Date Filed:
10/17/2023
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Brazos County Commissioners Court
]Date
Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
24-050
mediation and mediation training
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Holladay, Debbie
Bryan, TX United States
X
Ellis, Tod
Bryan, TX United States
X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARA,T%I10N
f j
My name is i�it ,�111 ��
and my date of birth is
My address is 1 l 0 4 i �tC�l. I iJ! t� �� L•
(street)
{city) (state) (tip code) (country)
I declare under penalty pp�eduurry that the foregoing is true and correct
�o/f
Executed in �1 tom' Gf�� County, State of L� on the �� day ofOljX(— 20&
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provides by Texas EthtCs Commission www.ethics.state.1x.us Version V3.5.1.cb183824
FUNDING AGREEMENT
BETWEEN BRAZOS COUNTY AND
BRAZOS VALLEY ECONOMIC DEVELOPMENT CORPORATION
THIS FUNDING AGREEMENT ("Agreement") is effective October 1, 2023 by and
between BRAZOS COUNTY, TEXAS, a body corporate and politic under the laws of the State
of Texas, (hereinafter referred to as "County"), and the BRAZOS VALLEY ECONOMIC
DEVELOPMENT CORPORATION, a Texas non-profit corporation (hereinafter referred to as
"BVEDC").
RECITALS:
WHEREAS, the Commissioners Court of Brazos County desires to stimulate business and
commercial activity in the County; and
WHEREAS, the County wishes to contract with BVEDC as its agent pursuant to TEX.
LOC. GOWT CODE ANN. §381.004 to administer the County's program for local economic
development (herein the Brazos County Economic Development Program); and
WHEREAS, the County desires to diversify its economy, increase and broaden its tax base,
provide more and better employment opportunities for its citizens and promote the general public
welfare; and
WHEREAS, it is important to the County to attract and expand business, commercial and
industrial enterprise in order to accomplish this purpose; and
WHEREAS, BVEDC is an agency vtrith specific expertise in the field of economic
development and administering governmental economic development guidelines; and
WHEREAS, the County has determined that this Agreement is for the personal or
professional services and therefore exempt from competitive bidding under Chapter 262, Local
Government Code.
THEREFORE, in consideration of the mutual understandings and agreements set forth, the
County and BVEDC agree as follows:
BVEDC Agreen►enl Page ! of 7
I:LI 'tMMU I N"
ARTICLE 1
Qualifications of the BVEDC
1.1 The BVEDC represents that:
(a) The BVEDC is a non-profit entity that is authorized and experienced in the
administration and furtherance of economic development programs in all or
a portion of the County;
(b) The BVEDC has expertise and skills to attract new businesses to the
County, to encourage the expansion of existing businesses in the County, or
to retain existing businesses in the County, pursuant to the County's
economic development guidelines and Chapters 311, 312 and Sections
381.003 and 381.004 of the Texas Local Government Code;
(c) The BVEDC shall cooperate with and use the services of the Texas
Department of Economic Development.
ARTICLE 2
Statement of Work
2.1 Agency is responsible for promoting and facilitating activities that enhance the
economic base of Brazos County through attraction, creation, expansion and
retention of business and industry, focusing on value added to local resources and
manufacturing.
2.2 Attending Events. The County Judge or their designees shall have the right to
attend Agency events or promotional programs as representatives of the County at
no additional cost to the County.
ARTICLE 3
Definitions
3.1 "County" means County of Brazos, State of Texas.
3.2 "Agency" means the Brazos Valley Economic Development Corporation, a Texas
Non -Profit Corporation.
BVEDC Agreement Page 2 o17
3.3 "Program Projects" means uses of the Incentive Funds, or a portion thereof, as
approved by the County, to provide incentives or assistance to
businesses/employers which results in the public purpose of economic'
development, diversification, expansion, and employment opportunities,
3.4 "Program Standards" means standards that an employer/business must meet to
qualify for Incentive Funds.
3.5 "Financial records" means invoices, receipts, bank statements, reconciliations,
cleared checks, financial statements, and audit reports.
3.6 "Project Performance Standards" means individual performance terms and
requirements established by agreement between the County and any
employer/business to receive Incentive Funds.
ARTICLE 4
Term
4.1 The term of this Agreement is for one (1) year, being effective as of
October 1, 2023, and ending on September 30, 2024, (the "Present Term"), unless
earlier terminated as provided herein.
4.2 Either party may terminate this Agreement on sixty (60) days prior written notice
to the others.
4.3 Upon receipt of any termination, the County agrees to continue funding a program
project that had been previously approved by the County.
ARTICLE 5
Administration Services
5.1 BVEDC agrees to provide all administrative services necessary to administer the
County's Economic Development Program and program standards set forth herein.
5.2 Pursuant to the authority granted in Chapter 381 of the Texas Local Government
Code, the administrative services to be provided include, but are not limited to:
(a) corresponding with and negotiating with potential or existing
business/employers for Program Projects that will develop, diversify and/or
expand the Brazos County economy, develop or expand transportation or
cornmerce in the State, and/or serve the purpose of eliminating
unemployment in Brazos County.
DVEDC Agreement Page 3 of 7
(b) establishing Project Performance Standards for each Program Project that
are consistent with the County directive;
(c) obtaining contracts between the County and businesses/employers for
Program Projects whereby the business/employer agrees to meet the
County's Project Performance Standards, and which provide assurances
that the County's Project Performance Standards will be met; and
(d) compliance with all requirements of this Agreement.
ARTICLE 6
Payment
6.1 The BVEDC shall receive the sum of Three Hundred Fifty Thousand
and No/100 Dollars ($350,000.00) as compensation for the administrative services
to be provided hereunder (lierein the "Administration Funds"). County shall pay
such sum on a monthly basis by paying the BVEDC one -twelfth (1/12) of the total
sum referenced above.
ARTICLE 7
Accounting, Records, and Reports
7.1 Agency shall maintain financial records and supporting documents in the form of
receipts, canceled checks, payroll records, employee timesheets, and other
documentation to verify all expenditures of fiords under the terms of this
Agreement. Said documentation shall conform to the County's accounting
practices.
7.2 Written Records. Agency shall maintain written records and supporting
documents as required under this Agreement for all applicable, generally
accepted, and required administrative and operating policies. Agency shall
maintain such records, accounts, reports, files or other documents for a minimum
of three (3) years after the expiration of this Agreement. County's right to access
Agency's files shall continue during this 3-year period and for as long as the
records are retained by Agency.
7.3 Access to Records. Agency shall provide the County reasonable access during
regular business hours to books, accounts, records, reports, files or other papers
related to this Agreement belonging to or in use by Agency. Agency understands
and accepts that all such financial records and any other records relating to this
Agreement shall be subject to the Public Information Act, Tex. Gov't Code, §552,
as amended.
BVEDC Agreement Page 4 of 7
7.4 Quarterly Reports. Agency shall submit the following to the County on a quarterly
basis as provided in this Agreement:
a) Financial Activity Report
b) Narrative Summary of Activity Report
e) Performance Measure Report
• Agency shall respond promptly to any request from the County
Judge or his designee, for additional information relating to the
activities performed under this Agreement.
7.5 Reports. The Financial Activity Reports, Performance Measure Reports, and
Narrative Summary of Activity Reports shall be submitted to the County within
thirty (30) days of the end of each Contract Quarter (no later than January 30t11,
April 30", July 30"', and October 3011' of each contract year).
7.6 Financial Audit. A copy of the Agency financial audit shall be made available to
County no later than thirty (30) days following Agency's receipt of same.
7.7 Monitoring Review. The County shall conduct a monitoring review of the Agency
as deemed necessary by the County to evaluate Agency's compliance with the
provisions of this Agreement. Said monitoring may consist of on -site monitoring
reviews. County shall provide written notice twenty-four (24) hours in advance of
such review and a brief description of how that review is to be conducted.
7.7 Independent Audit. If an independent financial audit is performed, a
management letter will be prepared by the auditor as part of the process and a copy
of said management letter shall be delivered to the Brazos County Conunissioners
Court. The management letter shall identify issues that might not otherwise require
disclosure in the BVEDC annual financial report, but which are of concern to or
under the suggestion of the auditor. If the Brazos County Conunissioners Court
determines that the audit will be conducted by an independent third party, all costs
and expenses associated with said audit will be solely paid for by the BVEDC.
7.8 Presentation. Agency shall make an annual incentives compliance report
presentation to the Commissioners Court by May 3111 of each calendar year.
Agency shall also present to the Commissioners Court as requested by the County
Judge or his designee
ARTICLE 8
Agency Board of Directors
8.1 Agendas. Agency shall provide the County with an agenda of all monthly
Executive and special Board meetings five (5) days before the meeting with
information as to the date, time and place of meeting. If a special meeting is
scheduled, Agency shall immediately notify the County of a special meeting.
BY6nC Agreemen! Page 5 of 7
8.2 Minutes. Agency shall submit minutes of each monthly Executive Board meeting
and Advisory Board meeting to the County. Minutes shall be submitted along
with the Quarterly Reports to the County.
8.3 Appointees. Appointees to the BVEDC Board on behalf of the County shall be
outlined in the Agency bylaws.
ARTICLE 9
Miscellaneous Terms
9.1 Notice. Notices or correspondence under this Agreement to either party from the
other may be personally delivered or sent by First Class Mail, or another reliable
courier.
Notice to the County shall be sent to:
Duane Peters, County Judge
Brazos County Administration Bldg.
200 So. Texas Ave., Suite 332
Bryan, Texas 77803
Notice to the BVEDC shall be sent to:
Brazos Valley Economic Development Corp.
1716 Briarcrest Dr. Suite 714
Bryan, Texas 77802
9.2 Severability. In the event that any provisions or portion of this Agreement is held
to be unenforceable or invalid, the validity and enforceability of the remaining
provisions or portions shall not be affected.
9.3 Amendment. During the term of this Agreement, if certain areas need further
clarification or revision, the parties will work in good faith to arrive at written
memorandums or understandings regarding those areas. Any amendment of this
Agreement must be in writing and executed by a duly authorized representative of
each party.
9.4 Assignment. This Agreement cannot be assigned or performed by subcontractors
except with the written consent of both parties.
9.5 Not Joint Venture: Independent Contractor. The parties agree that this is not a
joint venture, partnership or employee -employer relationship and that neither party
shall have the authority to bind or incur liability to the other without the other's
prior written permission. Furthermore, the BVEDC shall be considered an
independent contractor agent for the sole and limited purpose only of administering
BYEDC Agreemenl Page 6 of 7
the County's economic development guidelines and program project standards
pursuant to the grants of authority given the County under Chapter 311, 312 and
381 of the Texas Local Government Code.
9.6 Applicability of Texas Law. The laws of the State of Texas shall govern this
Agreement, except where clearly superseded by federal law.
9.7 Venue. The place of performance of this Agreement is Brazos County, Texas, and
all consideration payable hereunder and things to be done pursuant hereto shall be
deemed to be payable and performable in Brazos County, Texas. Venue of any
dispute arising out of this Agreement or performance hereunder shall be fixed for
all purposes in Brazos County, Texas.
9.8 Entire Agreement and Binding Authority. This Agreement supersedes and
constitutes a merger of all prior oral and/or written agreements and understandings
of the parties on the subject matter of this Agreement and is binding on the parties
and their successors, agents, and assigns.
9.9 Waiver. No waiver by either party of any provision of this Agreement shall be
effective unless in writing, and such waiver shall not be construed as or implied to
be a subsequent waiver of that provision or any other provision. The signatories
hereto have the authority and have been given any approvals necessary to bind by
this Agreement the respective parties for which they sign.
BRAZOS COUNTY, TEXAS Brazos Valley Economic Development
Corp., a Texas non-profit corporation
By: By: LIL DAJAL 411) H
Duane Peters, County Judge Susan Davenport, Pre' ident/CEO
Attest:
By:
Karen McQueen, CountyGerk
&TDC Agreement Page 7 of 7
Legislative Certifications
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism,
effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, hilps://www.sam.gov), which is inclusive of the United States Treasury's Office of
Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies
that the responding entity and its principals are eligible to participate in this transaction and have
not been subjected to suspension, debarment, or similar ineligibility determined by any federal,
state or local governmental entity and that Respondent is in compliance with the State of Texas
statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, and 2274.002 Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company" means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability partnership,
or any limited liability company, including a wholly owned subsidiary, majority -owned
subsidiary, parent company or affiliate of those entities or business associations that
exist to make a profit.
3. If Respondent is required to make a verification pursuant to Section 2274.002 of the
Texas Government Code, Respondent verifies that Respondent does not boycott
energy companies and will not boycott energy companies during the term of the
Contract. If Respondent does not make that verification, Respondent must so indicate
in its Response and state why the certification is not required.
r
Company Name: T,e_ 8i aa:z a 9 Va 16 an w,4--)eu,-Iapiyie4l
Authorized Company
(r? 51
Address: 1 Lo �� i2_l�ra ti+ I J i'� U P, J ur P, r7i 1
Date: I0
Contract M
FUNDING AGREEMENT
BETWEEN BRAZOS COUNTY AND
KEEP BRAZOS BEAUTIFUL, INC.
This Agreement for Funding is by and between Brazos County, hereinafter referred to as
("County") and KEEP BRAZOS BEAUTIFUL, Inc. hereinafter referred to as ("Keep Brazos
Beautiful") a non-profit organization ("Agreement").
RECITALS
WHEREAS, Keep Brazos Beautiful is a volunteer environmental educational organization
dedicated to contributing to the economic vitality, safety, health and quality of life In Brazos County
through programs that educate and engage Brazos County citizens to keep our community clean,
green, and beautiful, by preventing and cleaning up litter and illegal dump sites, recycling,
minimizing waste, beautifying and improving their surroundings; and
WHEREAS, the Brazos County Commissioners Court is authorized to spend money from
the County general revenues for public health and sanitation; and
WHEREAS, the prevention of public or private litter serves to improve the public health; and
WHEREAS, Keep Brazos Beautiful aids the County in accomplishing that purpose.
NOW, THEREFORE, FOR AND IN CONSIDERATION of mutual consideration recited and
acknowledged herein, the parties agree as follows:
AGREEMENT
1. Keep Brazos Beautiful shall provide services to the County as follows:
A. Assist In educating area youth and adults in schools, museums, civic clubs, etc... on
the importance of litter prevention, recycling, reuse, and buying recycled products,
conservation of resources, the proper care and planting of trees and other plants,
and other educational topics relevant to the mission of Keep Brazos Beautiful.
B. Maintain an online resource page to assist In teaching about a variety of
environmental issues.
C. Provide positive environmental leadership and volunteer opportunities to Brazos
County youth and adults.
D. A Keep Brazos Beautiful employee, chosen by Brazos County, may, at its discretion,
serve on the Solid Waste Advisory Committee of the Brazos Valley Council of
Governments to promote environmentally sound waste management practices in
the Brazos Valley,
E. Perform an annual "Litter Index" survey of the County and provide the scores to the
Commissioners' Court no later than October 31, 2023.
F. Organize volunteers to assist in cleaning litter and illegal dump sites each spring
throughout County.
G. Act as an information resource to citizens, law enforcement officials, prosecutors
and the Commissioners Court about issues relating to litter and illegal dumping in
Brazos County.
H. Promote the "Adopt a Road" and "Adopt a Highway" programs in the County.
Promote a "Memorial Trees Program" -to plant trees in the County and assist in
hosting an annual Arbor Day Celebration.
J. Plant wildflower seeds along public roadways in the County.
K. Educate the community on the need to recycle and to buy recycled products through
the use displays, public speaking engagements, and the "Texas Recycle Day"
events.
L. Act as a clearing house for information for area residents on recycling and provide
information concerning Citizen Collection Stations in rural areas of the County as
requested.
M. Assist in the publicity for the yearly Christmas tree and telephone book recycling as
well as household hazardous waste collection events.
N. Provide positive reinforcement through a variety of award programs such as the
Business and Residential Beautification Awards, Miller Youth Award, and Annual
Environmental Awards.
2. The County, for and in consideration of the services provided to the County, hereby agrees
to fund Keep Brazos Beautiful a total payment of 15 000.00("Funds") for the year beginning
October 1, 2023 and ending September 30, 2024. Payment of such sum will be paid
upon receipt of invoice.
3. This Agreement shall be for a term of twelve (12) months commencing on the 1st day of
October 2023 and terminating on the 30th day of September 2024.
4. Keep Brazos Beautiful agrees that County, or its designated representative, shall have the
right to review and to copy any records and supporting documentation pertaining to the
performance of this Agreement. Keep Brazos Beautiful agrees to maintain such records for
possible audit for a minimum of three (3) years after the termination date of this Agreement
unless a longer period of records retention is stipulated. Keep Brazos Beautiful agrees to
allow the auditor(s) access to such records during normal business hours and to allow
interviews of any employees who might reasonably have information related to such
records. Keep Brazos Beautiful agrees that County, or its designated representative, shall
further have the right to review and to copy any records and supporting documentation for
prior years in which County provided funds to the Keep Brazos Beautiful under prior
Agreements.
5. Brazos County Commissioners Court may, in its sole discretion, require that an independent
financial audit be performed on the records of Keep Brazos Beautiful. If an independent
financial audit is performed, a management letter will be prepared by the auditor as part of
the process and a copy of said management letter shall be delivered to the Brazos County
Commissioners Court. The management letter shall identify issues that might not otherwise
require disclosure in the Keep Brazos Beautiful annual financial report, but which are of
concern to or under the suggestion of the auditor. If the Brazos County Commissioners
Court determines that the audit will be conducted by an independent third party, all costs
and expenses associated with said audit will be solely paid for by the Keep Brazos Beautiful.
6. Annual financial statements (audited if available) are due to County within six (6) months of
completion.
7. Keep Brazos Beautiful shall submit a financial statement to the County annually.
8. All notices required or permitted hereunder shall be In writing and addressed to the
respective officer of the other party at the address described below or at such other address
as the receiving party may have theretofore prescribed by notice to the sending party:
COUNTY:
Brazos County,
c/o Commissioners Court
200 South Texas Avenue, Ste, 310
Bryan, Texas 77803
KEEP BRAZOS BEAUTIFUL, INC.:
1713 Broadmoor, Ste. 302
Bryan, Texas 77803
9. It is understood and agree that the County's participation in Keep Brazos Beautiful is limited
to the contribution of funds. County, at no time, shall be liable or responsible for acts of Keep
Brazos Beautiful, its agents, or employees. Keep Brazos Beautiful at no time shall be liable
or responsible for acts of the County, its agents, or employees.
10. Either of the parties shall have the right to terminate this Agreement in whole or in part at
any time. Notice to terminate this Agreement will be given In writing at least thirty (30) days
prior to the date of termination. The notice shall include the reason for such a termination,
the effective date of the termination and, in the case of partial termination, the portion of the
Agreement to be terminated.
11. This Agreement shall be governed by the laws of the State of Texas and venue shall lie
exclusively in Brazos County, Texas. The Parties agree that all obligations under this
Agreement are performable in Brazos County, Texas and that this Agreement has been
- executed in Brazos County, Texas. Venue shall lie exclusively in Brazos County, Texas,
notwithstanding anything to the contrary.
S+
SIGNED this 3I day of , 2023.
KEEP RAZOS BEAUTIFUL, INC. S CONTY
M na r of Business Operations Duane Peters, County Judge
ATTEST:
L
Karen McQueen, Coun Clerk
Legislative Certifications
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism,
effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of
Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies
that the responding entity and its principals are eligible to participate in this transaction and have
not been subjected to suspension, debarment, or similar ineligibility determined by any federal,
state or local governmental entity and that Respondent is in compliance with the State of Texas
statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, and 2274.002 Texas Government Code:
"Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
"Company" means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability partnership,
or any limited liability company, including a wholly owned subsidiary, majority -owned
subsidiary, parent company or affiliate of those entities or business associations that
exist to make a profit.
If Respondent is required to make a verification pursuant to Section 2274.002 of the
Texas Government Code, Respondent verifies that Respondent does not boycott
energy companies and will not boycott energy companies during the term of the
Contract. If Respondent does not make that verification, Respondent must so indicate
in its Response and state why the certification is not required.
Company Name: Keep Brazos Beautiful
Authorized Company Representative: Allison Batte
Address: 1713 Broadmoor Dr, Suite 302
Bryan, TX 77802
Signature: ��� 'Fa&P,
10/20/23
Contract #: 24-038
CERTIFICATE OF INTERESTED PARTIES FORM 1295
10f 1
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number.
2023-1085889
Date Filed:
10/20/2023
Date Acknowledged:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Keep Brazos Beautiful
Bryan, TX United States
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Brazos County
g
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
24-038
$15,000 annual funding
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I intermediary
5
Check only if there is NO Interested Party. ❑
X
6
UNSWORN DECLARATION �`)' uQw Q
My name is AWI ou 9 `T and my date of birth is e JI1101012,
fVly address is —Jim ? 6V , M, •
(street) ity) (state) (zip code) (country)
I declare under penalty of pedury that the foregoing is true and correct. u
Executed in *A745 County, State of on the -1 day of ��, 20 .
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Fnrms nrnviried by Texas Ethics Cnmmissinn www_ethics_state_tx_us Version V3.5.1.cb183824
FUNDING AGREEMENT
BETWEEN BRAZOS COUNTY AND
NATIONAL ALLIANCE ON MENTAL ILLNESS - BRAZOS VALLEY, INC.
This Funding Agreement ("Agreement") is by and between Brazos County, Texas
(hereinafter "County") and the National Alliance on Mental Illness - Brazos Valley, Inc.
(hereinafter "NAMI"), a Texas non-profit 501(c)(3) corporation for a period of 12 months
beginning October 1, 2023 and ending September 30, 2024.
RECITALS
WHEREAS, NAMI serves all seven (7) counties of the Brazos Valley region;
WHEREAS, it is the mission of NAMI to promote mental health and wellness for
families and those individuals affected by mental health disorders, combat the stigma of
mental illness and advocate for improved social, vocational and treatment alternatives to
support individual resilience, independence and well-being of those living in Brazos
County; and
WHEREAS, NAMI provides peer lead educational programs, classes and support
services, public policy advocacy and educational classes, and support services for
families, friends and caregivers of persons living with mental health disorders
("Services"); and
WHEREAS, the County desires to assist NAMI in their efforts to promote the public
purpose of providing a comprehensive range of services in the local community for
persons with mental health disorders residing in Brazos County by contracting with NAMI
for the period beginning October 1, 2023 and ending September 30, 2024, for the
specific services listed below;
NOW, THEREFORE, for and in consideration of the mental health, mental
retardation to be provided to the County by NAMI, and in compliance with the terms of
this Agreement and subject to other provisions of this Agreement, and all applicable laws,
the parties agree as follows:
AGREEMENT
ELIGIBILITY CRITERIA
This Agreement contemplates Services provided to:
1) Individuals who permanently reside within Brazos County; and
2) Who have been determined through the NAMI screening process to be in need of
mental health services.
V4al1.4greemenl
RESPONSIBILITIES OF BRAZOS COUNTY
1) County, for and in consideration of the services provided to County, hereby agrees
to pay to NAMI an annual total amount of $30,000 ("Funds") for the year beginning
October 1, 2023 and ending September 30, 2024. Payment of such sum will
be paid upon receipt of invoice.
2) It is understood and agreed that the County Funds represented by the Agreement
are for the period of October 1, 2023 through September 30, 2024 only and will
be paid wholly from funds available in that budget year and that no County funding
for subsequent budget years is authorized or implied by this Agreement.
3) Conduct a review of the NAMI's performance in providing the Services to be
provided hereunder in order to assess County's continued participation in the
funding of the NAMI.
USE OF COUNTY FUNDS
Funds to be furnished to NAMI as stated herein be used to offset operational
expenses of NAMI, including rent, telephone expenses, and office supplies.
RESPONSIBILITIES OF NAMI
NAMI will be responsible for providing the following services pursuant to this
Agreement:
1. Maintaining this Agreement;
2. Providing of Services;
3. Maintaining data files on clients and the Services provided thereto;
4. Respond to all and any inquiries by the County.
5. NAMI agrees that the County, or its designated representative, shall have the
right to review and to copy any records and supporting documentation
pertaining to the performance of this Agreement. NAMI agrees to maintain such
records for possible audit for a minimum of three (3) years after the termination
date of this Agreement unless a longer period of records retention is stipulated.
NAMI agrees to allow the auditor(s) access to such records during normal
business hours and to allow interviews of any employees who might reasonably
have information related to such records. NAMI agrees that the County, or its
designated representative, shall further have the right to review and to copy
any records and supporting documentation for prior years in which the County
provided funds to the NAMI under prior Agreements. Any audit will be
AAM ; tgreem enl Pggye 2 ol"5
conducted by County personnel or an independent third party, as determined
by the Brazos County Commissioners Court. If the Brazos County
Commissioners Court determines that the audit will be conducted by an
independent third party, all costs and expenses associated with said audit will
be solely paid for by the NAMI.
6. Brazos County Commissioners Court may, in its sole discretion, require that an
independent financial audit be performed on the records of the NAMI. If an
independent financial audit is performed, a management letter will be prepared
by the auditor as part of the process and a copy of said management letter shall
be delivered to the Brazos County Commissioners Court. The management
letter shall identify issues that might not otherwise require disclosure in the
NAMI's annual financial report, but which are of concern to or under the
suggestion of the auditor. If the Brazos County Commissioners Court
determines that the audit will be conducted by an independent third party, all
costs and expenses associated with said audit will be solely paid for by the
NAMI.
7. NAMI will provide the County with any and all certified audits conducted by
NAMI and the management letter prepared in connection therewith;
8. NAMI will provide the Commissioners Court with statistics evidencing the
number of Brazos County residents using the NAMI's Services.
RECORD RETENTION
The NAMI shall be responsible for record keeping on all Services provided to those
individuals using its services and all financial records. The NAMI agrees to maintain and
make available for inspection by the County upon request, consistent with personal
privacy and subject to the limitation of state law, any and all records the County
determines, in its sole discretion, to be necessary for the County to justify its continued
participation in supporting the NAMI with Funds. Such records shall be retained for at
least three (3) years from the date the service was provided. These records shall be
made available for inspection and audit by the County if it so desires.
DISCRIMINATION
The NAMI shall not discriminate against any employee or applicant for employment
because of race, color, sex, or national origin. The NAMI shall take affirmative action to
ensure that applicants who are employed are treated during employment, without regard
to their race, color, religion, sex, or national origin. Such action shall include, but not
limited to, the following: employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rate of pay or other forms of compensation;
and selection for training, including apprenticeship. The NAMI agrees to post in
conspicuous places, available to employees and applicants for employment, notices
setting forth the provisions of this nondiscrimination clause.
V.11i1 Agreemew Pagc 3 oJ' i
INDEMNITY
The parties hereto agree to indemnify one another for and hold one another
harmless from and against all suits, claims, demands, liabilities, or actions resulting or
alleged to result from the breach, violation or non-performance of the services stated
herein and for any damage to any person resulting from any action or omission or
negligence on the part of each party hereto.
INSURANCE
The parties hereto agree that the NAMI shall be an independent contractor and not
any employee or agent of the County and that each shall maintain at its own expense,
adequate liability insurance to insure against damages and liabilities which may arise due
to the duties and obligations contracted for herein.
COUNTY INVOLVEMENT
The County and NAMI state that to the best of their knowledge, no officer, agent,
or employee of the County who exercises any function or responsibility in connection with
the carrying out of this Agreement or the Services to which it relates has personal interest,
direct or indirect, in this Agreement.
GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of Texas and venue
shall lie exclusively in Brazos County, Texas. The Parties agree that all obligations under
this Agreement are performable in Brazos County, Texas and that this Agreement has
been executed in Brazos County, Texas. Venue shall lie exclusively in Brazos County,
Texas, notwithstanding anything to the contrary.
NOTICES
All notices required to be given hereunder shall be deemed to be duly given by
delivering such notice or by mailing it, certified mail RRR to the other party at the following
addresses:
National Alliance on Mental Illness — Brazos Valley, Inc.
1713 E. Broadmoor, Suite 101
Bryan, Texas 77802
Brazos County Commissioners Court
County Administration Building
200 So. Texas Ave. No. 310
Bryan, Texas 77803
AAAll Agrc e men► Page 4 of 5
FURTHER ASSURANCES
Each party hereto agrees to perform any further acts and to execute and deliver
any further documents which may be necessary to carry out the provisions of this
Agreement.
SEVERABILITY
In the event that any provisions or portion of this Agreement is held to be
unenforceable or invalid, the validity and enforceability of the remaining provisions or
portions shall not be affected.
ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties concerning
the subject matter contained herein. There are no representations, agreements,
arrangements, or understanding, oral or written, between or among the parties hereto,
relating to the subject matter of the Agreement, which are not fully expressed herein.
ASSIGNABILITY
This Agreement is not assignable by the NAMI without the prior written consent of
the County.
DATED this L J I day of � �k6s" , 2023.
Brazos County
DUANE PETERS, Judge
ATTEST:
G
KAREN McQUEEN, Count lerk
National Alliance on Mental Illness
Brazos Valley, Inc.
J Y WINN, ecutive Director
rVAAll.lgreen�e�tl Patie � u/5
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. l - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2023-1086384
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
National Alliance on Mental Illness -Brazos Valley
Bryan, TX United States
Date Filed:
10/23/2023
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Brazos County
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
24-046
Peer led educational programs, classes & support services, public policy advocacy & educational classes, & support services for
peers, families, & caregivers of persons living with MH illnesses.
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
My name is r P_� �/� V�i p'1 Y1 and my date of birth is
My address is_ �� �) (.�i 1 tv (' �' `i� R (-�
(street) (ity) (state) (zip code) (country) i
I declare under penalty perjury that the foregoing is true and correct.
yof
Executed in ro,z h S County. State of r X, on the 9 day of C� ' 2 2023.
(month) (year)
ignature of authlfflzed agent of contracting business entity
(Declarant)
Forms nrovided by Texas Pthirs rnrnmiscinn unenu Othire etntM ry Ile e , _L, nne,n•
Legislative Certifications
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism,
effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of
Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies
that the responding entity and its principals are eligible to participate in this transaction and have
not been subjected to suspension, debarment, or similar ineligibility determined by any federal,
state or local governmental entity and that Respondent is in compliance with the State of Texas
statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, and 2274.002 Texas Government Code:
Company
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company" means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability partnership,
or any limited liability company, including a wholly owned subsidiary, majority -owned
subsidiary, parent company or affiliate of those entities or business associations that
exist to make a profit.
3. If Respondent is required to make a verification pursuant to Section 2274.002 of the
Texas Government Code, Respondent verifies that Respondent does not boycott
energy companies and will not boycott energy companies during the term of the
Contract. If Respondent does not make that verification, Respondent must so indicate
in its Response and state why the certification is not required.
ct- L b if
Authorized Company Representative: I ) P ('► )j I/V1 11
Address:
Sign,
Date
Contract #: -1 r" 1 &
0 U )
AMENDMENT #1 TO CIP 23-606 IMAGING AND INDEXING OF MARRIAGE RECORDS FOR
BRAZOSCOUNTY
THIS AMENDMENT TO CIP 23-606 also known as 23=606 Imaging and Indexing of Marriage
Records for Brazos County ("Amendment") is entered into and effective this 31 st day of October, 2023
("Effective Date") through the completion of project by and between Brazos County ("Customer"), and Kofile
Technologies Inc. ('Provider",) each of which may alternatively be referred to herein as a "Party" and collectively
as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as
defined below) unless otherwise stated herein.
RECITALS
WHEREAS, the Parties entered into that certain original CIP #23-606 ("Agreement") for purposes of
Kofile Technologies Inc. to provide the service for Imaging and Indexing for Brazos County; and
WHEREAS, the Parties desire to amend the pricing as set forth in original CIP #23-606.
AGREEMENT
NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement
as follows:
1. Raising the cost of the project by $24,619.40, for double page scanning.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their
authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of
which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of
execution of this Amendment and shall be binding on all Parties hereto.
B CO TY
Si ature
L-rrw C P ryew-s
Na 0JA
Title 10 (a t u d a3
Date
Kofile Technologies- Inc.
Signature
Billy Gerwick
Name
Account Executive
Title
10-25-2023
Date
DocuSign Envelope 1D: 5624DE85-6F18458F-9452-98F68B3E3250
This Baron Threat Net License Agreement (the "Agreement") is made by and between Baron Weather, Inc., a
Delaware corporation ("Baron"), with principal place of business at 4930 Research Drive, Huntsville, AL 35805, and
Brazos County Office of Emergency Management. ("Client') with a principal place of business and billing
address at 110 N. Main Street, Suite 100. Bryan. TX 77803. Each of Baron and the Client is sometimes referred to
individually as is "Party" or collectively, the "Parties."
RECITALS
WHEREAS, Baron provides a web -based, weather data software product ("Baron Threat Net"); and
WHERi S, Client desires Baron to license access to Baron Threat Net as further provided herein; and
NOW THEREFORE, in consideration of the covenants and promises contained herein, and other good and
valuable consi eration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as
follows:
AGREEMENT
1., Subscription and License. Client hereby subscribes to the right to use Baron Threat Net by no more than
Three (3) Client employee at any given time ("Seat"). Each seat shall have a separate login and password and each seat
permits Two (2) devices to login simultaneously. Subject to the terms and conditions of this Agreement, Baron hereby
grants to Clier�t a limited, non -transferable, royalty -free, non -sub licensable license to use Baron Threat Net for no
more than Tree (3) Seats during the Term of this Agreement (the "License").
2. Lice?s� Fee: During the Term, Client shall pay to Baron a license fee of $3,240.00 per year for Three (3)
Seats for the Three! (31 Years Pprind Ortnhor 1 7n2q — Contomhar zn 3n,3a
3. Each laser Seat License includes:
a. Full access to Baron Threat Net website with use on two (2) concurrent devices*
b. Custom stored preferences, map, and data views
c. Ten (10) custom alert locations with email/text alerting
d. One (1) Threat Net Mobile application for use on iOS and Android mobile phones*
e. Seven (7) Rolling Days of Historical Weather for select products
f' 'Custom Training on setup and use
g. Assurance that subscription fees will not increase during the three-year term
*Baron Threat Net is supported on all commonly used web browsers connected to the internet. The
Threat Net app is available for free download from the Apple and Android App stores. (individual
users will log in with their subscription credentials)
4. Incorporation by Reference. The Baron Threat Net terms and conditions and privacy policy (the
"Incorporated Documents", which are available on the Baron Threat Net website are incorporated into this agreement
by reference and shall have the same force and effect as if they were fully set forth in this Agreement. In the event of
any conflict between this Agreement and the Incorporated Documents, this Agreement shall control.
Term and Termination.
(a) This Agreement shall commence on October 1, 2023 (the "Effective Date") and shall continue for a
period of Thirty -Six (36) months (the "Initial Term").
i
DocuSign Envelope ID: 5624DE85-6F18-458F-9452-98F68B3E3250
(b) The Term of this Agreement shall expire on September 30, 2026. Prior to the expiration of the term,
Client may provide written notice to Baron of its desire to continue the subscription under a new Agreement to be
entered into between the two parties.
(c) If either Party is in breach of this Agreement, the breaching Party shall have thirty (30) days to cure
such breach following receipt of written notice from the non -breaching Party setting forth the nature of such breach.
In the event the breaching Parry fails to cure such breach within the thirty (30) day period, then the non -breaching
Party may terminate the Agreement upon written notice to the breaching Parry. The breaching Party shall further be
responsible for all attorney's fees and collection costs incurred by the non -breaching Parry as a result of the breach.
6. Governing law; Jurisdiction and Venue. This Agreement, including all exhibits, schedules, attachments and
appendices attached to this Agreement and thereto, and all matters arising out of or relating to this Agreement, are
governed by, and construed in accordance with, the laws of the State of Texas, United States of America, without
regard to the conflict of law's provisions thereof to the extent such principles or rdles would require or permit the
application of the laws of any jurisdiction other than those of the State of Texas. Each Party irrevocably and
unconditionally agrees that it will not commence any action, litigation or proceeding of any kind whatsoever against
the other Party in any way arising from or relating to this Agreement, including all exhibits, schedules, attachments
and appendices attached to this Agreement and thereto, and all contemplated transactions, including contract, equity,
tort, fraud and statutory claims, in any forum other than the courts of the State of Texas, County of Brazos, and any
appellate court from any thereof. Each Party irrevocably and unconditionally submits to the exclusive jurisdiction of
such courts and agrees to bring any such action, litigation or proceeding only in the courts of the State of Texas,
County of Brazos. Each Party agrees that a final judgment in any such action, litigation or proceeding is conclusive and
may be enforced in other jurisdictions by suit on the judgment or in any other manner provided by law.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.
BARON WEATHER, INC.
Signed by.
By: DoauS l a
964757 5910841F...
Its: Director of Business Development
BRAZOS COUNTY OFF E OF E G NCY MANAGEMENT
Signed By:
Printed Name: PETm-S
Title: C d k OT-,4 Z1XC,- e:
Date: to( '3I P GLO,24
BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT: I Purchasing
NUMBER:
DATE OF COURT MEETING:
10/31/2023
ITEM:
Approval of the following committee for RFP #CIP 24-513 Exterior Access Stairs.
• a. Trevor Lansdown
• b. Matt Mayo
• c. William "Bill" Hadley
• d. Legal (non -voting)
• e. Purchasing (non voting)
• f. Architect - Burditt (Non -Voting)
TO:
Commissioners Court
FROM:
Kaitlyn Battles
DATE:
10/25/2023
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
ATTACHMENTS:
File Name
Descriptions
No Attachments A%dfade
APPR®
Duane 'Pat M- Date
County ludgt
E op
* _ Brazos County
T
°�Y f s� °� p urchasing Department
j of �Qr
200 S. TX AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
BRAZOSCOUNTY
BID/RFP/RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to advertise
and go out for Bid on the following:
DATE: October 31, 2023
RFP NUMBER: CIP 24-513
TITLE: Exterior Access Stairs
REQUESTING DEPARTMENT: Facilities
APPROVAL SIGNATURE:
Duane Peters, County Judge
DATE APPROVED: OU—to(360— 31, 0-0 a 3
e r
kechnologies
SOFTWARE AS A SERVICE AGREEMENT
This Software as a Service Agreement is made between Tyler Technologies, Inc. and Client.
WHEREAS, Client and Tyler are parties to an Agreement dated January 13, 2015, as amended (the
"Original Agreement");
WHEREAS, Client now desires to migrate the software products purchased under the Original
Agreement and set forth in the Investment Summary from an on -premise installation to a SaaS
installation, and to replace the Original Agreements with updated terms to reflect the ongoing nature of
their relationship, under the terms of this Agreement;
NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth
in this Agreement, Tyler and Client agree as follows:
SECTION A— DEFINITIONS
• "Agreement" means this Software as a Services Agreement.
• "Business Travel Policy" means our business travel policy. A copy of our current Business Travel
Policy is attached as Schedule 1 to Exhibit B.
• "Client" means Brazos County, Texas.
• "Data" means your data necessary to utilize the Tyler Software.
• "Data Storage Capacity" means the contracted amount of storage capacity for your Data
identified in the Investment Summary.
• "Defect" means a failure of the Tyler Software -to substantially conform to the functional
descriptions set forth in our written proposal to you, or their functional equivalent, based on a
condition within our reasonable control. Future functionality may updated, modified, or
otherwise enhanced through our maintenance and support services, and the governing
functional descriptions for such future functionality will be set forth in our then -current
Documentation.
• "Developer" means a third party who owns the intellectual property rights to Third Party
Software.
• "Documentation" means any online or written documentation related to the use or
functionality of the Tyler Software that we provide or otherwise make available to you, including
instructions, user guides, manuals and other training or self-help documentation.
• "Effective Date" means the last signature date set forth in the signature block.
• "Force Majeure" means an event beyond the reasonable control of you or us, including, without
limitation, governmental action, war, riot or civil commotion, fire, natural disaster, or any other
cause that could not with reasonable diligence be foreseen or prevented by you or us.
• "Investment Summary" means the agreed upon cost proposal for the products and services
attached as Exhibit A.
• "Invoicing and Payment Policy" means the invoicing and payment policy. A copy of our current
�omae tyler
Invoicing and Payment Policy is attached as Exhibit B.
• . "Order Form" means an ordering document that includes a quote or investment summary and
specifying the items to be provided by Tyler to the Client, including any addenda and
supplements thereto.
• "SaaS Fees" means the fees for the SaaS Services identified in the Investment Summary.
• "SaaS Services" means software as a service consisting of system administration, system
management, and system monitoring activities that -Tyler performs for the Tyler Software, and
includes the right to access and use the Tyler Software, receive maintenance and support on the
Tyler Software, including Downtime resolution under the terms of the SLA, and Data storage and
archiving. SaaS Services do not include support of an operating system or hardware, support
outside of our normal business hours as listed in our then -current Support Call Process, or
training, consulting or other professional services.
• "SLA" means the service level agreement. A copy of our current SLA is attached hereto as
Exhibit C.
• "Statement of Work" means the industry standard implementation plan describing how our
professional services will be provided to implement the Tyler Software, and outlining your and
our roles and responsibilities in connection with that implementation. The Statement of Work is
attached as Exhibit E.
• "Support Call Process" means the support call process applicable to all of our customers who
have licensed the Tyler Software. A copy of our current Support Call Process is attached as
Schedule 1 to Exhibit C.
• "Third Party Hardware" means the third party hardware, if any, identified in the Investment
Summary.
• "Third Party Products" means the Third Party Software and Third Party Hardware.
• "Third Party SaaS Services" means software as a service provided by a third party, if any,
identified in the Investment Summary.
• "Third Party Software" means the third party software, if any, identified in the Investment
Summary and not embedded in the Tyler Software.
• "Third Party Terms" means, if any, the end user license agreement(s) or similar terms, as
applicable.
• "Tyler" means Tyler Technologies, Inc., a Delaware corporation.
• "Tyler Software" means our proprietary software, including any integrations, custom
modifications, and/or other related interfaces identified in the Investment Summary and
licensed by us to you through this Agreement. The Tyler Software also includes embedded third -
party software that we are licensed to embed in our proprietary software and sub -license to
you.
• "we", "us", "our" and similar terms mean Tyler.
• "you" and similar terms mean Client.
SECTION B — SAAS SERVICES
1. Termination of Original Agreement. When Tyler makes the Tyler Software set forth in the
Investment Summary and licensed pursuant to this Agreement available to the Client for use in live
production, the Original Agreement will terminate by mutual agreement of the parties, as will
Tyler's maintenance, support, and/or update obligations for the software included therein.
2. Rights Granted. We grant to you the non-exclusive, non -assignable limited right to use the SaaS
Sip"
- o tyler
��•
Services solely for your internal business purposes. The Tyler Software will be made available to you
according to the terms of.the SLA. You acknowledge that we have no delivery obligations and we
will not ship copies of the Tyler Software as part of the SaaS Services. You may use the SaaS Services
to access updates and enhancements to the Tyler Software, as further described in Section C(9).
3. SaaS Fees. You agree to pay us the SaaS Fees. Those amounts are payable in accordance with our
Invoicing and Payment Policy. The SaaS Fees are based on the amount of Data Storage Capacity.
You may add additional data storage capacity on the terms set forth in Section H(1). In the event you
regularly and/or meaningfully exceed the Data Storage Capacity, we reserve the right to charge you
additional fees commensurate with the overage(s). During the initial term of the Agreement as
defined in Section F(1), fees for additional data storage shall be at the rate set forth in the
Investment Summary.
4. Ownership.
4.1 We retain all ownership and intellectual property rights to the SaaS Services, the Tyler Software,
and anything developed by us under this Agreement. You do not acquire under this Agreement
any license to use the Tyler Software in excess of the scope and/or duration of the SaaS Services.
4.2 The Documentation is licensed to you and may be used and copied by your employees for
internal, non-commercial reference purposes only.
4.3 You retain all ownership and intellectual property rights to the Data. You expressly recognize
that except to the extent necessary to carry out our obligations contained in this Agreement, we
do not create or endorse any Data used in connection with the SaaS Services.
S. Restrictions. You may not: (a) make the Tyler Software or Documentation resulting from the SaaS
Services available in any manner to any third party for use in the third party's business operations;
(b) modify, make derivative works of, disassemble, reverse compile, or reverse engineer any part of
.the.SaaS Services; .(c) access or use the SaaS Services in.order to. build or support, and/or assist a
third party in building or supporting, products or services competitive to us; or (d) license, sell, rent,
lease, transfer, assign, distribute, display, host, outsource, disclose, permit timesharing or service
bureau use, or otherwise commercially exploit or make the SaaS Services, Tyler Software, or
Documentation available to any third party other than as expressly permitted by this Agreement.
6. Software Warranty. We warrant that the Tyler Software will perform without Defects during the
term of this Agreement. If the Tyler Software does not perform as warranted, we will use all
reasonable efforts, consistent with industry standards, to cure the Defect in accordance with the
maintenance and support process set forth in Section C(9), below, the SLA and our then current
Support Call Process or to provide you with a functional equivalent. For the avoidance of doubt, to
the extent any third -party software is embedded in the Tyler Software, your limited warranty rights
are limited to our Defect resolution obligations set forth above; you do not have separate rights
against the developer of the embedded third -party software.
7. SaaS Services.
7.1 Our SaaS Services are audited at least yearly in accordance with the AICPA's Statement on
Standards for Attestation Engagements ("SSAE") No. 21. We have attained, and will maintain,
�•. tXler
SOC 1 and SOC 2 compliance, or its equivalent, for so long as you are timely paying for SaaS
Services. The scope of audit.coverage varies for some Tyler Software solutions. Upon execution
of a mutually agreeable Non -Disclosure Agreement ("NDA"), we will provide you with a
summary of our compliance report(s) or its equivalent. Every year thereafter, for so long as the
NDA is in effect and in which you make a written request, we will provide that same
information. If our SaaS Services are provided using a third -party data center, we will provide
available compliance reports for that data center.
7.2 You will be hosted on shared hardware in a Tyler data center or in a third -party data center., In
either event, databases containing your Data will*be dedicated to you and inaccessible to our
other customers.
7.3 Our Tyler data centers have fully -redundant telecommunications access, electrical power, and
the required hardware to provide access to the Tyler Software in the event of a disaster or
component failure. In the event of a disruption of SaaS Services from the data center hosting
your data, we reserve the right to employ our disaster recovery plan for resumption of the SaaS
Services. In that event, we commit to a Recovery Point Objective ("RPO") of 24 hours and a
Recovery Time Objective ("RTO") of 24 hours. RPO represents the maximum duration of time
between the most recent recoverable copy of your hosted Data and subsequent unavailability of
SaaS Services from the data center hosting your data. RTO represents the maximum duration of
time following disruption of the SaaS Services within which your access to the Tyler Software
must be restored.
7.4 We conduct annual penetration testing of either the production network and/or web
application to be performed. We will maintain industry standard intrusion detection and
prevention systems to monitor malicious activity in the network and to log and block any such
activity. We will provide you with a written or electronic record of the actions taken by us in the
event that any unauthorized access to your database(s) is detected as a result of our security
protocols. You may not attempt to bypass or subvert security restrictions in the SaaS Services or
environments related to the Tyler Software. U n authorized. attempts to access files, passwords
or other confidential information, and unauthorized vulnerability and penetration test scanning
of our network and systems (hosted or otherwise) is prohibited without the prior written
approval of our IT Security Officer.
7.5 We test our disaster recovery plan on an annual basis and mitigate any findings in accordance
with industry standards.
7.6 We will be responsible for importing back-up and verifying that you can log -in. You will be
responsible for running reports and testing critical processes to verify the returned Data.
7.7 We provide secure Data transmission paths between each of your workstations and our servers.
7.8 Tyler data centers are accessible only by authorized personnel with a unique key entry. All other
visitors to Tyler data centers must be signed in and accompanied by authorized personnel.
Entry attempts to the data center are regularly audited by internal staff and external auditors to
ensure no unauthorized access.
7.9 Tyler will comply with all relevant federal and state laws and regulations on security and privacy.
Y8 Vier.
4
Tyler will report data breaches, as such breaches are defined by applicable law, and take all
other required actions as required by, and in accordance with, all applicable state and federal
data breach notification laws.
SECTION C — OTHER PROFESSIONAL SERVICES
1. Other Professional Services. We will provide you the various implementation -related services
itemized in the Investment Summary and described in the Statement of Work.
2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set
forth in the Investment Summary, if. any. Those amounts are payable in accordance with our
Invoicing and Payment Policy.
3. Additional Services. The Investment Summary contains, and the Statement of Work describes, the
scope of services and related costs (including programming and/or interface estimates) required for
the project based on the documented scope of the project as of the Effective Date. If additional
work is required, or if you use or request additional services, we will provide you with an addendum
or change order, as applicable, outlining the costs for the additional work. The price quotes in the
addendum or change order will be valid for thirty (30) days from the date of the quote.
4. Cancellation. If travel is required, we will make all reasonable efforts to schedule travel for our
personnel, including arranging travel reservations, at least two (2) weeks in advance of
commitments. Therefore, if you repeatedly cancel services less than two (2) weeks in advance
(other than for Force Majeure or breach by us), you will be liable for all (a) non-refundable expenses
incurred by us on your behalf, and (b) daily fees associated with cancelled professional services if we
are unable to reassign our personnel. We will make all reasonable efforts to reassign personnel in
the event you cancel within two (2) weeks of scheduled commitments.
5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent
with industry standards. In the event we.provid.e services that do not conform to this.warranty, we
will re -perform such services at no additional cost to you.
6. Site Access and Requirements. At no cost to us, you agree to provide us with full and free access to
your personnel, facilities, and equipment as may be reasonably necessary for us to provide
implementation services, subject to any reasonable security protocols or other written policies
provided to us as of the Effective Date, and thereafter as mutually agreed to by you and us. You
agree that it is your responsibility to ensure that you satisfy the then -current system requirements,
if any, minimally required to run the Tyler Software.
7. Client Assistance. You acknowledge that the implementation of the Tyler Software, and the ability
to meet project deadlines and other milestones, is a cooperative effort requiring the time and
resources of your personnel, as well as ours. You agree to use all reasonable efforts to cooperate
with and assist us as may be reasonably required to meet the agreed upon project deadlines and
other milestones for implementation. This cooperation includes at least working with us to
schedule the implementation -related services outlined in this Agreement.
8. Background Checks: For at least the past twelve (12) years, all of our employees have undergone
criminal background checks prior to hire. All employees sign our confidentiality agreement and
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security policies.
9. Maintenance and Support. For so long as you timely pay your SaaS Fees according to the Invoicing
and Payment Policy, then in addition to the terms set forth in the SLA and the Support Call Process,
we will:
9.1 perform our maintenance and support obligations in a professional, good, and workmanlike
manner, consistent with industry standards, to resolve Defects in the Tyler Software (subject to
any applicable release life cycle policy);
9.2 provide support during our established support hours;
9.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third
Party Software, if any, in order to provide maintenance and support services;
9.4 make available to you all releases to the Tyler Software (including updates and enhancements)
that we make generally available without additional charge to customers who have a
maintenance and support agreement in effect; and
9.5 provide non -Defect resolution support of prior releases of the Tyler Software in accordance with
any applicable release life cycle policy.
We will use all reasonable efforts to perform support services remotely. Currently, we use a third -party
secure unattended connectivity tool called Bomgar, as well as GotoAssist by Citrix. Therefore, you agree
to maintain a high-speed internet connection capable of connecting us to your PCs and server(s). You
agree to provide us with a login account and local administrative privileges as we may reasonably
require to perform remote services. We will, at our option, use the secure connection to assist with
proper diagnosis and resolution, subject to any reasonably applicable security protocols. If we cannot
resolve a support issue remotely, we may be required to provide onsite services. In such event, we will
be responsible for our travel expenses, unless it is.determined that the reason onsite support was
required was a reason outside our control. Either way, you agree to provide us with full and free access
to the Tyler Software, working space, adequate facilities within a reasonable distance from the
equipment, and use of machines, attachments, features, or other equipment reasonably necessary for
us to provide the maintenance and support services, all at no charge to us. We strongly recommend
that you also maintain your VPN for backup connectivity purposes.
For the avoidance of doubt, SaaS Fees do not include the following services: (a) onsite support (unless
Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (b) application design;
(c) other consulting services; or (d) support outside our normal business hours as listed in our then -
current Support Call Process. Requested services such as those outlined in this section will be billed to
you on a time and materials basis at our then current rates. You must request those services with at
least one (1) week's advance notice.
10. Legislative Change Support. For county customers, we make available legislative change support as
follows:
10.1 We will provide you with refinements, enhancements, or other modifications to the Tyler
Software as necessary to comply with enacted statewide legislation or administrative
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regulation applicable to all our clients in your state pertaining to: (a) existing reports, exports,
or data exchanges; (b).new reports; .(c) new data entry fields for state reporting; (d) new fee
calculations; (e) new disposition templates; (f) new sentence templates; or (g) new citation
templates.
10.2 We will use commercially reasonable efforts to implement such changes within the time
frames set in the applicable legislation or regulation, but in any event within the next version
release of the Tyler Software.
10.3 For county customers, our responsibility for legislative change support in each annual term is
limited to the number of hours of analysis, post -release data migration, and testing services, at
our then -current hourly rates, equal to 20% of the total annual maintenance and support fees
or 8% of the total annual SaaS fees paid by all customers within your state during that term.
10.4 You are responsible for any fees in excess of the applicable limits under Section 10.3 above, as
well as the cost of any other services required to implement such changes, including, without
limitation, training, configuration, project management, or data conversion from external
sources. Prior to performing any services under this Section that would result in fees to you, we
will provide you with a change order or addendum.
10.5 Business process changes, including usage of optional or new features and data fields, may be
required to meet the needs of legislative changes. Tyler will document intended utilization of
such new features or new fields, but it is the client's responsibility to enact process changes for
compliance with new requirements.
10.6 Our legislative change support obligations do not apply to services required to support new
duties or responsibilities that expand upon the scope of your internal business purposes
disclosed to us as of the Effective Date.
SECTION D —THIRD PARTY PRODUCTS
To the extent there are any Third Party Products identified in the Investment Summary, the Third Party
Terms will apply. You acknowledge that we may have embedded third -party functionality in the Tyler
Software that is not separately identified in the Investment Summary. If that third -party functionality is
not separately identified in the Investment Summary, the limited warranty applicable to the Tyler
Software applies, and we further warrant that the appropriate Developer has granted us the necessary
license to (i) embed the unidentified third -party functionality in the Tyler Software; and (ii) sub -license it
to you through our license grant to the Tyler Software. You may receive maintenance and support on
such embedded third -party software under the Maintenance and Support Agreement.
SECTION E — INVOICING AND PAYMENT, INVOICE DISPUTES
1. Invoicing and Payment. We will invoice you the SaaS Fees and fees for other professional services in
the Investment Summary per our Invoicing and Payment Policy, subject to Section E(2). As stated
in the Invoicing and Payment Policy, payment for undisputed invoices is due within forty-five (45)
days of the invoice date.
2. Invoice Disputes. If you believe any delivered software or service does not conform to the
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warranties in this Agreement, you will provide us with written notice within thirty (30) days of your
receipt ofthe.applicable invoice. The written notice must contain reasonable detail of the issues
you contend are in dispute so that we can confirm the issue and respond to your notice with either a
justification of the invoice, an adjustment to the invoice, or a proposal addressing the issues
presented in your notice. We will work with you as may be necessary to develop an action plan that
outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice.
You may withhold payment of the amount(s) actually in dispute, and only those amounts,'until we
complete the action items outlined in the plan. If we are unable to complete the action items
outlined in the action plan because of your failure to complete the items agreed to be done by you,
then you will remit full payment of the invoice. We reserve the right to suspend delivery of all SaaS
Services, including maintenance and support services, if you fail to pay an invoice not disputed as
described above within thirty (30) days of notice of our intent to do so.
SECTION F—TERM AND TERMINATION
1. Term. The initial term of this Agreement is five (5) years from the first day of the first month
following the Effective Date, unless earlier terminated as set forth below. Upon expiration of the
initial term, this Agreement will renew automatically for additional one (1) year renewal terms at
our then -current SaaS Fees unless terminated in writing by either party at least sixty (60) days prior
to the end of the then -current renewal term. Your right to access or use the Tyler Software and the
SaaS Services will terminate at the end of this Agreement.
2. Termination. This Agreement may be terminated as set forth below. In the event of termination,
you will pay us for all undisputed fees and expenses related to the software, products, and/or
services you have received, or we have incurred or delivered, prior to the effective date of
termination. Disputed fees and expenses in all terminations other than your termination for cause
must have been submitted as invoice disputes in accordance with Section E(2).
2.1 Failure to Pay SaaS Fees. You acknowledge that continued access to the SaaS Services is
contingent upon your timely payment of SaaS Fees.. If you fail to timely pay the SaaS Fees, we
may discontinue the SaaS Services and deny your access to the Tyler Software. We may also
terminate this Agreement if you don't cure such failure to pay within forty-five (45) days of
receiving written notice of our intent to terminate.
2.2 For Cause. If you believe we have materially breached this Agreement, you will invoke the
Dispute Resolution clause set forth in Section H(3). You may terminate this Agreement for cause
in the event we do not cure, or create a mutually agreeable action plan to address, a material
breach of this Agreement within the thirty (30) day window set forth in Section H(3).
2.3 Force Majeure. Either party has the right to terminate this Agreement if a Force Majeure event
suspends performance of the SaaS Services for a period of forty-five (45) days or more.
2.4 Lack of Appropriations. If you should not appropriate or otherwise make available funds
sufficient to utilize the SaaS Services, you may unilaterally terminate this Agreement upon thirty
(30) days written notice to us. You will not be entitled to a refund or offset of previously paid,
but unused SaaS Fees. You agree not to use termination for lack of appropriations as a
substitute for termination for convenience.
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SECTION G — INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE
1. Intellectual Propertv Infringement Indemnification.
1.1 We will defend you against any third party claim(s) that the Tyler Software or Documentation
infringes that third party's. patent, copyright, or trademark, or misappropriates its trade secrets,
and will pay the amount of any resulting adverse final judgment (or settlement to which we
consent). You must notify us promptly in writing of the claim and give us sole control over its
defense or settlement. You agree to provide us with reasonable assistance, cooperation, and
information in defending the claim at our expense.
1.2 Our obligatiorWunder this Section G(1) will not apply to the extent the claim or adverse final
judgment is based on your use of the Tyler Software in contradiction of this Agreement,
including with non -licensed third parties, or your willful infringement.
1.3 If we receive information concerning an infringement or misappropriation claim related to the
Tyler Software, we may, at our expense and without obligation to do so, either: (a) procure for
you the right to continue its use; (b) modify it to make it non -infringing; or (c) replace it with a
functional equivalent, in which case you will stop running the allegedly infringing Tyler Software
immediately. Alternatively, we may decide to litigate the claim to judgment, in which case you
may continue to use the Tyler Software consistent with the terms of this Agreement.
1.4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software
is enjoined by a court of competent jurisdiction, in addition to paying any adverse final
judgment (or settlement to which we consent), we will, at our option, either: (a) procure the
right to continue its use; (b) modify it to make it non -infringing; or (c) replace it with a functional
equivalent. We will pursue those options in the order listed herein. This section provides your
exclusive remedy for third party copyright, patent, or trademark infringement and trade secret
misappropriation claims.
2. General Indemnification.
2.1 We will defend, indemnify, and hold harmless you and your agents, officials, and employees
from and against any and all third -party claims, losses, liabilities, damages, costs, and expenses
(including reasonable attorney's fees and costs) for (a) personal injury or property damage to
the extent caused by our negligence or willful misconduct; or (b) our violation of a law
applicable to our performance under this Agreement. You must notify us promptly in writing of
the claim and give us sole control over its defense or settlement. You agree to provide us with
reasonable assistance, cooperation, and information in defending the claim at our expense.
2.2 To the extent permitted by applicable law, you will indemnify and hold harmless us and our
agents, officials, and employees from and against any and all third -party claims, losses,
liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for
personal injury or property damage to the extent caused by your negligence or willful
misconduct; or (b) your violation of a law applicable to your performance under this Agreement.
We will notify you -promptly in writing of the claim and will give you sole control over its defense
or settlement. We agree to provide you with reasonable assistance, cooperation, and
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information in defending the claim at your expense.
3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO
THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE HEREBY DISCLAIM ALL OTHER
WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT
NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE. CLIENT UNDERSTANDS AND AGREES THAT TYLER
DISCLAIMS ANY LIABILITY FOR ERRORS THAT RELATE TO USER ERROR.
4. LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT,
OUR LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A THEORY
OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO
YOURACTUAL DIRECT DAMAGES, "NOT TO EXCEED (A) DURING THE INITIAL TERM, AS SET FORTH
IN SECTION F(1), TOTAL FEES PAID AS OF THE TIME OF THE CLAIM; OR (B) DURING ANY RENEWAL
TERM; THE THEN -CURRENT ANNUAL SAAS FEES PAYABLE IN THAT RENEWAL TERM. THE PARTIES
ACKNOWLEDGE AND AGREE THAT THE PRICES SET FORTH IN THIS AGREEMENT ARE SET IN
RELIANCE UPON THIS LIMITATION OF LIABILITY AND TO THE MAXIMUM EXTENT ALLOWED UNDER
APPLICABLE LAW, THE EXCLUSION OF CERTAIN DAMAGES, AND EACH SHALL APPLY REGARDLESS
OF THE FAILURE OF AN ESSENTIAL PURPOSE OF ANY REMEDY. THE FOREGOING LIMITATION OF
LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS G(1) AND G(2).
S. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW,
IN NO EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT, OR
CONSEQUENTIAL DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY
OF SUCH DAMAGES.
6. Insurance. During the course of performing services under this Agreement, we agree to maintain
the following levels of insurance: (a) Commercial General Liability of at least $1,000,000; (b)
Automobile Liability of at least $1,000,000; (c) Professional Liability of at least $1,000,000; (d)
Workers Compensation complying with applicable statutory.requirements; and (e) Excess/Umbrella
Liability of at least $5,000,000. We will add you as an additional insured to our Commercial General
Liability and Automobile Liability policies, which will automatically add you as an additional insured
to our Excess/Umbrella Liability policy as well. We will provide you with copies of certificates of
insurance upon your written request.
SECTION H —GENERAL TERMS AND CONDITIONS
1. Additional Products and Services. You may purchase additional Tyler products and services at the
rates set forth in the Investment Summary for three (3) years from the Effective Date by executing a
mutually agreed addendum or Tyler.purchase order. If no rate is provided in the Investment
Summary, or those three (3) years have expired, you may purchase additional Tyler products and
services at our then -current list price, also by executing a mutually agreed addendum or Tyler
purchase order. The terms of this Agreement will control any such additional purchase(s), unless
otherwise specifically provided in the addendum or Tyler purchase order.
2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will
be valid for three (3) years from the Effective Date.
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3. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming
aware of a dispute. You agree to cooperate with us in trying to reasonably resolve all disputes,
including, if requested by either party, appointing a senior representative to meet and engage in
good faith negotiations with our appointed senior representative. Senior representatives will
convene within thirty (30) days of the written dispute notice, unless otherwise agreed. All meetings
and discussions between senior representatives will be deemed confidential settlement discussions
not subject to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. If
we fail to resolve the dispute, then the parties shall participate in non -binding mediation in an effort
to resolve the dispute. If the dispute remains unresolved after mediation, then either of us may
assert our respective rights and remedies in a court of -competent jurisdiction. Nothing in this
section shall prevent you or us from seeking necessary injunctive relief during the dispute resolution
procedures.
4. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation,
sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt
certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will
reimburse us for such taxes. If you have a valid direct -pay permit, you agree to provide us with a
copy. For clarity, we are responsible for paying our income taxes, both federal and state, as
applicable, arising from our performance of this Agreement.
Nondiscrimination. We will not discriminate against any person employed or applying for
employment concerning the performance of our responsibilities underthis Agreement. This
discrimination prohibition will apply to all matters of initial employment, tenure, and terms of
employment, or otherwise with respect to any matter directly or indirectly relating to employment
concerning race, color, religion, national origin, age, sex, sexual orientation, ancestry, disability that
is unrelated to the individual's ability to perform the duties of a particular job or position, height,
weight, marital status, or political affiliation. We will post, where appropriate, all notices related to
nondiscrimination as may be required by applicable law.
6.. E-Verify..We have complied, and will comply, with. the E-Verify.procedures administered by the U.S.
Citizenship and Immigration Services Verification Division for all of our employees assigned to your
project.
7. Subcontractors. We will not subcontract any services under this Agreement without your prior
written consent, not to be unreasonably withheld.
8. Binding Effect; No Assignment. This Agreement shall be binding on, and shall be for the benefit of,
either your or our successor(s) or permitted assign(s). Neither party may assign this Agreement
without the prior written consent of the other party; provided, however, your consent is not
required for an assignment by us as a result of a corporate reorganization, merger, acquisition, or
purchase of substantially all of our assets.
9. Force Maieure. Except for your payment obligations, neither party will be liable for delays in
performing its obligations under this Agreement to the extent that the delay is caused by Force
Majeure; provided, however, that within ten (10) business days of the Force Majeure event, the
party whose performance is delayed provides the other party with written notice explaining the
cause and extent thereof; as well as a request for a reasonable time extension equal to the
estimated duration of the Force Majeure event.
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10.. No. Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you
and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have
the right to make any claim or assert any right under this Agreement. This provision does not affect
the rights of third parties under any Third Party Terms.
11. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and
us with respect to the subject matter hereof, and supersedes any prior agreements, understandings,
and representations, whether written, oral, expressed, implied, or statutory. Purchase orders
submitted by.you, if any, are for your internal administrative purposes only, and the terms and
conditions contained in those purchase orders will have no force or effect. This Agreement may
only be modified by a written amendment signed by an authorized representative of each party.
12. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the
remainder of this Agreement will be considered valid and enforceable to the fullest extent
permitted by law.
13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced
by either party, such non -enforcement will not act as or be deemed to act as a waiver or
modification of this Agreement, nor will such non -enforcement prevent such party from enforcing
each and every term of this Agreement thereafter.
14. Independent Contractor. We are an independent contractor for all purposes under this Agreement.
15. Notices. All .notices or communications required or permitted as a part of this Agreement, such as
notice of an alleged material breach for a termination for cause or a dispute that must be submitted
to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the
following: (a) actual receipt by the receiving party; (b) upon receipt by sender of a certified mail,
return receipt signed by an employee or agent of the receiving party; (c) upon receipt by sender of
proof of email delivery; or (d) if not actually received, five (5). days after deposit with the United
States Postal Service authorized mail center with proper postage (certified mail, return receipt
requested) affixed and addressed to the other party at the address set forth on the signature page
hereto or such other address as the party may have designated by proper notice. The consequences
for the failure to receive a notice due to improper notification by the intended receiving party of a
change in address will be borne by the intended receiving party.
16. Client Lists. You agree that we may identify you by name in client lists. We will not identify you by
name in marketing presentations and promotional materials without your prior written consent.
17. Confidentiality. Both parties recognize that their respective employees and agents, in the course of
performance of this Agreement, may be exposed to confidential information and that disclosure of
such information could violate rights to private individuals and entities, including the parties.
Confidential information is nonpublic information that a reasonable person would believe to be
confidential and includes, without limitation, personal identifying information (e.g., social security
numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will
not disclose any confidential information of the other party and further agrees to take all reasonable
and appropriate action to prevent such disclosure by its employees or. agents.- To the extent Client
engages independent contractors to fulfill its obligations under this Agreement, Client shall enter
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into a written agreement with said independent contractors that contains confidentiality covenants
at least as restrictive as the confidentiality covenants contained herein. The confidentiality
covenants contained herein will survive the termination or cancellation of this Agreement. This
obligation of confidentiality will not apply to information that:
(a) is in the public domain, either at the time of disclosure or afterwards, except by breach of
this Agreement by a party or its employees or agents; or
(b) a party.can establish by reasonable proof was in that parry's possession at the time of initial
disclosure; or
(c) a party receives from a third party who has a right to disclose it to the receiving party; or
(d) is the subject of a legitimate disclosure request under the open records laws or similar
applicable public disclosure laws governing this Agreement, or a subpoena; provided,
however, that in the event you receive an open records or other similar applicable request,
you will give us prompt notice and otherwise perform the functions required by applicable
law.
18. Business License. In the event a local business license is required for us to perform services
hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact
information so that we may timely obtain such license.
19. Governing Law. This Agreement will be governed by and construed in accordance with the laws of
your state of domicile, without regard to its rules on conflicts of law.
20. Multiple Originals and Authorized Signatures. This Agreement may be executed in multiple
originals, any of which will be independently treated as an original document. Any electronic, faxed,
scanned, photocopied, or similarly reproduced signature on this Agreement or any amendment
hereto will be deemed an original signature and will be fully enforceable as if an original signature.
Each party represents to the other that the signatory set forth below is duly authorized to bind that
party to this Agreement.
21. Cooperative Procurement. To the maximum extent permitted by applicable law, we agree that this
Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve
the right to negotiate and customize the terms and conditions set forth herein, including but not
limited to pricing, to the scope and circumstances of that cooperative procurement.
22. Data & Insights Solution Terms. Your use of certain Tyler solutions includes Tyler's Data & Insights
data platform. Your rights, and the rights of any of your end users, to use Tyler's Data & Insights
data platform is subject to the Data & Insights SaaS Services Terms of Service, available at
https: /www.tylertech.com/terms/data-insights-saas-services-terms-of-service. By signing a Tyler
Agreement or Order Form, or accessing, installing, or using any of the Tyler solutions listed at the
linked terms, you certify that you have reviewed, understand, and agree to said terms.
23. Twilio Acceptable Use Policy and Terms of Service. Your use of the Tyler Software may include
functionality provided by a Third Party Developer, Twilio. Your rights, and the rights of any of your
end users, to use said functionality are subject to the terms of the Twilio Acceptable Use Policy,
available at http://www.twilio.com/legal/aup and to applicable,provisions found in the current
Twilio Terms of Service, available at https://www.twillo.com/legal/tos. By signing a Tyler Agreement
or accessing, installing, or using any such Tyler solution, you certify that you have reviewed,
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13
understand and agree to said terms. Tyler hereby disclaims any and all liability related to your or
your end user's failure to abide by the terms of the Twilio Acceptable Use Policy or Terms of Service.
Any liability for failure to abide by said terms shall rest solely with the person or entity whose
conduct violated said terms.
24. Transition Upon Contract Termination or Expiration. Tyler will cooperate with Client as may
reasonably be necessary in the event of contract termination or expiration, Client may request
transition services which are outside the scope of the contract, which services can be provided at
Tyler's time and materials rates. Tyler will make data available to the Client in a mutually agreeable
format within thirty (30) days of either termination of the contract or Client's written request.
25. Contract Documents. This Agreement includes the following exhibits:
Exhibit A
Investment Summary
Exhibit B
Invoicing and Payment Policy
Schedule 1: Business Travel Policy
Exhibit C
Service Level Agreement
Schedule 1: Support Call Process
Exhibit D
TEAMS Terms and Conditions
Exhibit E
Statement of Work
IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as
of the date(s) set forth below.
Tyler Technologies, Inc. County,
�Sk2Yt� Cla`!r
By: a k �.mLa —���on By.
Name: Sherry Clark
Title: Group General Counsel
Date:10/20/23
Address for Notices:
Tyler Technologies, Inc.
One Tyler Drive
Yarmouth, ME 04096
Attention: Chief Legal Officer
With a copy to:
Tyler Technologies, Inc.
5101 Tennyson Parkway
Plano, TX 75024
Attention: Legal Department
14
Name: DU.. o NE
Title: Co U.NT`l J'U..�Xo fE
Date: 1 0 1 3 i L as
Address for Notices:
Brazos County, TX
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Attention: cal Rtk%hul9
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Exhibit A
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Exhibit A
Investment Summary
The following Investment Summary details the software and services to be delivered by us to you under
the Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not
otherwise defined will have the meaning assigned to such terms in the Agreement.
Software Fees
�Saasp'en "'�)ry,.�ents,
£;
Year 1 Year 2 Year 3 Year 4
Year 5
Annual SaaS Fees $717,402 $717,402 $717,402 $753,272
$753,272
Total Annual SaaS Fee Payments $717,402 $717,402 $717,402 $753,272
$753,272
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All Modules:
$717,402
Enterprise Case Manager
Included
Financial Manager
Included
Attorney Manager - Prosecutor
Included
Jail Manager
Included
Judge Edition (6 Licenses)
Included
NorthPointe
Included
Brazos Ticket Writer
included
Enterprise Case Manager Integration Toolkit
Included
Jail Manager Integgration Toolkit
Included
Jail Manager Data Export
Included
Mugshots
Included
VINES Interface
Included
Livescan
Included
Index
Included
Electronic Signatures
Included
Check Manager
included
Record on Appeal Builder
included
DMS - Batch Scanning /Workflow
Included
Law Enforcement
Included
TEAMS 15
Included
Total Annual SaaS Fee (Year 1) $717,402
Implementation Services
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Enterprise Justice Migration Professional Services Under TEAMS 15 Agreement
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Tyler does not believe the SaaS Flip migration will require an on -site presence, however, should an
on -site
visit be required, the estimated cost for that visit is $800.
Travel expenses will be billed as incurred according to Tyler's standard business travel policy.
• Tyler has included Odyssey Silver SaaS Tier.
• Document storage is limited to 14TB. Additional TB storage may be purchased at $1,300 per. TB/yr.
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Exhibit B
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Exhibit B
Invoicing and Payment Policy
We will provide you with the software and services set forth in the Investment Summary of the
Agreement. Capitalized terms not otherwise defined will have the meaning assigned to such terms in
the Agreement.
Invoicing: We will invoice you for the applicable software and services in the Investment Summary as
set forth below. Your rights to dispute any invoice are set forth in the Agreement.
1. SaaS Fees. SaaS Fees are invoiced on an annual basis, beginning on the commencement of the
initial term as set forth in Section F(1) of this Agreement. Your annual SaaS fees for the initial
term are set forth. in the Investment Summary. Upon expiration of the initial term, your annual
SaaS fees will be at our then -current rates. Beginning on the commencement of the initial term,
Client shall no longer be required to pay annual maintenance and support fees under the
Original Agreement.
2. Credit for Maintenance and Support Fees. Client will receive a credit for any prepaid but unused
maintenance and support fees payable under the Original Agreement as of the commencement
of the initial term as set forth in Section F(1) of this Agreement.
3. Other Tyler Software and Services.
3.1 Fees for implementation and other professional services (including training) are included in
the SaaS Fees and will be provided in accordance with the TEAMS Terms and Conditions set
forth. in Exhibit D.
4. 'Third Party Products.
4.1 Third Party Software License Fees: License fees for Third Party Software, if any, are invoiced
when we make it available to you for downloading.
4.2 Third Party Software Maintenance: The first year maintenance for the Third Party Software,
if any; is invoiced when we make it available to you for downloading.
4.3 Third Party Hardware: Third Party Hardware costs, if any, are invoiced upon delivery.
4.4 Third Party SaaS: Third Party SaaS Services fees, if any, are invoiced annually, in advance,
commencing with availability of the respective Third Party SaaS Services. Pricing for the first
year of Third Party SaaS Services is indicated in the Investment Summary. Pricing for
subsequent years will be at the respective third parry's then -current rates.
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Exhibit B
5. Expenses. The service rates in the Investment Summary do not include travel expenses.
Expenses will be billed as incurred and.only in accordance with our then -current Business Travel
Policy. Our current Business Travel Policy is attached to this Exhibit B at Schedule 1. Copies of
receipts will be provided upon request; we reserve the right to charge you an administrative fee
depending on the extent of your requests. Receipts for miscellaneous items less than twenty-
five dollars and mileage logs are not available.
Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We
prefer to receive payments electronically. Our electronic payment information is available by contacting
AR@tvlertech.com.
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Exhibit B
Schedule 1
Business Travel Policy
1. Air Travel
A. Reservations & Tickets
Exhibit B
Schedule 1
The Travel Management Company (TMC) used by Tyler will provide an employee with a direct flight
within two hours before or after the requested departure time, assuming that flight does not add
more than three hours to the employee's total trip duration and the fare is within $100 (each way)
of the lowest logical fare. If a net savings of $200 or more (each way) is possible through a
connecting flight that is within two hours before or after the requested departure time and that
does not add more than three hours to the employee's total trip duration, the connecting flight
should be accepted.
Employees are encouraged to make advanced reservations to take full advantage of discount
opportunities. Employees should use all reasonable efforts to make travel arrangements at least
two (2) weeks in advance of commitments. A seven (7) day advance booking requirement is
mandatory. When booking less than seven (7) days in advance, management approval will be
required.
Except in the case of international travel where a, segment of continuous air travel is six (6) or more
consecutive hours in length, only economy or coach class seating is reimbursable. Employees shall
not be reimbursed for "Basic Economy Fares" because these fares are non-refundable and have
many restrictions that outweigh the cost -savings.
B. Baggage Fees
Reimbursement of personal baggage charges are based on trip duration as follows:
• Up to five (5) days = one (1) checked bag
• Six (6) or more days = two (2) checked bags
Baggage fees for sports equipment are not reimbursable.
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Exhibit B
Schedule 1
2. Ground Transportation
A. Private Automobile
Mileage Allowance — Business use -of an employee's private automobile will be reimbursed at the
current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated
by using the employee's office as the starting and ending point, in compliance with IRS regulations.
Employees who have been designated a home office should calculate miles from their home.
B. Rental Car
Employees are authorized to rent cars only in conjunction with air travel when cost, convenience,
and the specific situation reasonably require their use. When renting a car for Tyler business,
employees should select a "mid -size" or "intermediate" car. "Full" size cars may be rented when
three or more employees are traveling together. Tyler carries leased vehicle coverage for business
car rentals; except for employees traveling to Alaska and internationally (excluding Canada),
additional insurance on the rental agreement should be declined.
C. Public Transportation
Taxi or airport limousine services may be considered when traveling in and around cities or to and
from airports when less expensive means of transportation are unavailable or impractical. The
actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the
airport, tips are included in the per diem rates and will not be reimbursed separately.
D. Parking & Tolls
When parking at the airport, employees must use longer term parking areas that are measured in
days as opposed to hours. Park and fly options located near some airports may also be used. For
-extended trips that would result in excessive parking -charges, public transportation to/from the
airport should be considered. Tolls will be reimbursed when receipts are presented.
3. Lodging
Tyler's TMC will select hotel chains that are well established, reasonable in price, and conveniently
located in relation to the traveler's work assignment. Typical hotel chains include Courtyard,
Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local
hotel, the hotel reservation should note that discount and the employee should confirm the lower
rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be
noted in their travel profiles so that the employee can take advantage of any lower club rates.
"No shows" or cancellation fees are not reimbursable if the employee does not comply with the
hotel's cancellation policy.
Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed
separately.
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Exhibit B
Schedule 1
Employees are not authorized to reserve non-traditional short-term lodging,.such as Airbnb, VRBO,
and HomeAAway. Employees who elect to make such reservations shall not be reimbursed.
4. Meals and Incidental Expenses
Employee meals and incidental expenses while on travel status within the continental U.S. are in
accordance with the federal per diem rates published by the General Services Administration.
Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel
expenses. Per diem rates are available at www.esa.eov/perdiem.
Per diem for Alaska, Hawaii, U.S. protectorates and international destinations are provided
separately by the Department of State and will be determined as required.
A. Overnight Travel
For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a
trip are governed as set forth below.
Departure Day
Depart before 12:00 noon
Depart after 12:00 noon
Return Day
Return before 12:00 noon
Return between 12:00 noon & 7:00 p.m.
Return after 7:00 p.m.*
Lunch and dinner
Dinner
Breakfast
Breakfast and lunch
Breakfast, lunch and dinner
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner.
The reimbursement rates for individual meals are calculated as a percentage of the full day per diem
as follows:
Breakfast
15%
Lunch
25%
Dinner
60%
B. Same Day Travel
Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim
lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the
event they return home after 7:00 p.m.*
*7:00 p.m. is -defined as direct travel time and does not include time taken to stop for dinner.
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Exhibit B
Schedule 1
5. Internet Access— Hotels and Airports
Employees who travel may need to access their e-mail at night. Many hotels provide free high
speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If
an employee's hotel charges for internet access it,is reimbursable up to $10.00 per day. Charges for
internet access at airports are not reimbursable.
6. International Travel
All international flights with the exception of flights between the U.S.'and Canada should be
reserved through TMC using the "lowest practical coach fare" with the exception of flights that are
six (6) or more consecutive hours in length. In such event, the next available seating class above
coach shall be reimbursed.
When required to travel internationally for business, employees shall be reimbursed for photo fees,
application fees, and execution fees when obtaining a new passport book, but fees related to
passport renewals are not reimbursable. Visa application and legal fees, entry taxes and departure
taxes are reimbursable.
The cost of vaccinations that are either required for travel to specific countries or suggested by the
U.S. Department of Health & Human Services for travel to specific countries, is reimbursable.
Section 4, Meals & Incidental Expenses, and Section 2.b., Rental Car, shall apply to this section.
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Exhibit C
Service Level Agreement
Agreement Overview
Exhibit C
This SLA operates in conjunction with, and does not supersede or replace any part of, the Agreement. It
outlines the information technology service levels that we will provide to you to ensure the availability of
the application services that you have requested us to provide. This SLA does not apply to any Third Party
SaaS Services. All other support services are documented in the Support Call Process.
II." Definitions. Except as defined below, all defined terms have the meaning set forth in the
Agreement.
Actual Attainment. The percentage of time the Tyler Software is available during a calendar quarter,
calculated as follows: (Service Availability— Downtime) _ Service Availability.
Client Error incident: Any service unavailability resulting from your applications, content or equipment, or
the acts or omissions of any of your service users or third -party providers over whom we exercise no
control.
Downtime: Those minutes during Service Availability, as defined below, when all users cannot launch,
login, search or save primary data in the Tyler Software. Downtime does not include those instances in
which only a Defect is present.
Emergency Maintenance: (1) maintenance that is required to patch a critical security vulnerability; (2)
maintenance that is required to prevent an imminent outage of Service Availability; or (3) maintenance
that is mutually agreed'upon in writing by Tyler and the Client.
Planned Downtime: Downtime that occurs during a Standard or Emergency Maintenance window.
Service Availability: The total number of minutes in a calendar quarter that the Tyler Software is capable
of receiving, processing, and responding to requests, excluding Planned Downtime, Client Error Incidents,
denial of service attacks and Force Majeure.
Standard Maintenance: 'Routine maintenance to the Tyler Software and infrastructure. Standard
Maintenance is limited to five (5) hours per week.
Service Availability
a. Your Responsibilities
Whenever you experience Downtime, you must makea support call according to the procedures outlined
in the Support Call Process. You will receive a support case number.
b. Our Responsibilities
When our support team receives a call from you that Downtime has occurred or is occurring, we will work
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Exhibit C
with you to identify the cause of the Downtime (including whether it may be the result of Planned
Downtime, a Client Error Incident, Denial of.Service attack or Force Majeure). We will also work with you
to resume normal operations.
C. Client Relief
Our targeted Attainment Goal is 100%. You may be entitled to credits as indicated in the Client Relief
Schedule found below. Your relief credit is calculated as a percentage of the SaaS fees paid for the
calendar quarter.
In order to receive relief credits, you must submit a request through one of the channels listed in our
Support Call Process within fifteen days (15) of the end of the applicable quarter. We will respond to your
relief request within thirty (30) day(s) of receipt.
The total credits confirmed by us will be applied to the SaaS Fee for the next billing cycle. Issuing of such
credit does not relieve us of our obligations under the Agreement to correct the problem which created
the service interruption.
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99.99% - 99.50%
Remedial action will be taken
99.49% - 98.50%
2%
98.49%- 97.50%
4%
97.49%- 96.50%
6%
96.49% - 95.50%
8%
Below 95.50%
10%
IV. Maintenance Notifications
We perform Standard Maintenance during limited windows that are historically known to be reliably
low -traffic times. If and when maintenance is predicted to occur during periods of higher traffic, we will
provide advance notice of those windows and will coordinate to the greatest extent possible with you.
Not all maintenance activities will cause application unavailability. However, if Tyler anticipates that
activities during a Standard or Emergency Maintenance window may make the Tyler Software unavailable,
we will provide advance notice, as reasonably practicable that the Tyler Software will be unavailable
during the maintenance window.
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Exhibit C
Schedule 1
Support Call Process
Support Channels
Exhibit C
Schedule 1
Tyler Technologies, Inc. provides the following channels of software support for authorized users*:
(1) On-line submission (portal) — for less urgent and functionality -based questions, users may create
support incidents through the Tyler Customer Portal available at the Tyler Technologies website.
A built-in Answer Panel provides users with resolutions to most "how-to" and configuration -
based questions through a simplified search interface with machine learning, potentially
eliminating the need to submit the support case.
(2) Email — for less urgent situations, users may submit emails directly to the software support
group.
(3) Telephone —for urgent or complex questions, users receive toll -free, telephone software
support.
* Channel availability may be limited for certain applications.
Support Resources
A number of additional resources are available to provide a comprehensive and complete support
experience:
(1) Tyler Website — www.tylertech.com —for accessing client tools, documentation, and other
information including support contact information.
(2) Tyler Search -a knowledge based search. engine .that lets you search multiple sources
simultaneously to find the answers you need, 247.
(3) Tyler Community —provides a venue for all Tyler clients with current maintenance agreements to
collaborate with one another, share best practices and resources, and access documentation.
(4) Tyler University— online training courses on Tyler products.
Support Availability
Tyler Technologies support is available during the local business hours of 8 AM to 5 PM (Monday —
Friday) across four US time zones (Pacific, Mountain, Central and Eastern). Tyler's holiday schedule is
outlined below. There will be no support coverage on these days.
New Year's Day
Labor Day
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Memorial Day
Day after Thanksgiving
Jndependece Days' -- *
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For support teams that provide after-hours service, we will provide you with procedures for contacting
support staff after normal business hours for reporting Priority Level 1 Defects only. Upon receipt of
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Exhibit C
Schedule 1
such a Defect notification, we will use commercially reasonable efforts to meet the resolution targets
set forth below.
We will also make commercially reasonable efforts to be available for one pre -scheduled Saturday of
each month to assist your IT staff with applying patches and release upgrades, as well as consulting with
them on server maintenance and configuration of the Tyler Software environment.
Incident Handling
Incident Tracking
Every support incident is logged into Tyler's Customer Relationship Management System and given a
unique case number. This system tracks the history of each incident. The case number is used to track
and reference open issues when clients contact support. Clients may track incidents, using the case
number, through Tyler's Customer Portal or by calling software support directly.
Incident Priority
Each incident is assigned a priority level, which corresponds to the Client's needs. Tyler and the Client
will reasonably set the priority of the incident per the chart below. This chart is not intended to address
every type of support incident, and certain "characteristics" may or may not apply depending on
whether the Tyler software has been deployed on customer infrastructure or the Tyler cloud. The goal is
to help guide the Client towards clearly understanding and communicating the importance of the issue
and to describe generally expected response and resolution targets in the production environment only.
References to a "confirmed support incident" mean that Tyler and the Client have successfully validated
the reported Defect/support incident.
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Support incident that causes (a)
Tyler shall provide an initial response to Priority Level
complete application failure or
1 incidents within one (1) business hour of receipt of
application unavailability; (b)
the incident. Once the incident has been confirmed,
application failure or unavailability in
Tyler shall use commercially reasonable efforts to
1
one or more of the client's remote
resolve such support incidents or provide a
Critical
location; or (c) systemic loss of
circumvention procedure within one (1) business
multiple essential system functions.
day. For non -hosted customers, Tyler's responsibility
for lost or corrupted data is limited to assisting the
Client in restoring its last available database.
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Schedule 1
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Support incident that causes (a)
Tyler shall provide an initial response to Priority Level
repeated, consistent failure of
2 incidents within four (4) business hours of receipt of
essential functionality affecting more
the incident. Once the incident has been confirmed,
than one user or (b) loss or corruption
Tyler shall use commercially reasonable efforts to
2
of data.
resolve such support incidents. or provide a
High
circumvention procedure within ten (10) business
days. For non -hosted customers, Tyler's
responsibility for loss or corrupted data is limited to
assisting the Client in restoring its last available
database.
Priority Level 1 incident with an
Tyler shall provide an initial response to Priority Level
existing circumvention procedure, or
3 incidents within one (1) business day of receipt of
a Priority Level 2 incident that affects
the incident. Once the incident has been confirmed,
only one user or for which there is an
Tyler shall use commercially reasonable efforts to
existing circumvention procedure.
resolve such support incidents without the need for a
3
circumvention procedure with the next published
Medium
maintenance update or service pack, which shall
occur at least quarterly. For non -hosted customers,
Tyler's responsibility for lost or corrupted data is
limited to assisting the Client in restoring its last
available database.
Support incident that causes failure of
Tyler shall provide an initial response to Priority Level
non -essential functionality or a
4 incidents within two (2) business days of receipt of
4
cosmetic or other issue that does not
the incident. Once the incident has been confirmed,
Non-
qualify as any other Priority Level.
Tyler shall use commercially reasonable efforts to
critical
resolve such support.incidents,. as well as cosmetic
issues, with a future version release.
'Response and Resolution Targets may differ by product or business need
Incident Escalation
If Tyler is unable to resolve any priority level 1 or 2 defect as listed above or the priority of an issue has
elevated since initiation, you may escalate the incident to the appropriate resource, as outlined by each
product support team. The corresponding resource will meet with you and any Tyler staff to establish a
mutually agreeable plan for addressing the defect.
Remote Support Tool
Some support calls may require further analysis of the Client's database, processes or setup to diagnose
a problem or to assist with a question. Tyler will, at its discretion, use an industry -standard remote
support tool. Tyler's support team must have the ability to quickly connect to the Client's system and
view the site's setup, diagnose problems, or assist with screen navigation. More information about the
remote support tool Tyler uses is available upon request.
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Exhibit D
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Tyler Education, Adoption & Managed Services (TEAMS) Terms and Conditions
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TEAMS
Annual Units of
Annual Tyler Connect
Election
Annual Cost
Level
Service
Pass
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TEAMS-15
15
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Included with
SaaS Fees
Program Details:
• TEAMS Units and Connect Passes must be consumed during the current annual term. Units and passes
not utilized shall be forfeited and will not carry over to any subsequent term.
• Connect pass does not include Client travel and expenses, only the cost of the conference attendance is
included.
• TEAMS units can be utilized for activities listed in Tyler's published TEAMS verticals of service.
• All TEAMS services will be completed remotely by Tyler staff and are inclusive of deployment, project
management, and consulting activities.
• All Travel will utilize two (2) Units of the annual TEAMS allotment for each trip of up to four (4)
consecutive days in length.
• Tyler reserves the right to update the unit cost in our published TEAMS verticals annually in accordance
with changes to implementation or training scope.
• Unit costs do not include additional software licenses, maintenance, or SaaS fees. Any additional required
software licenses, maintenance, or SaaS fees will need to be purchased by the client through an additional
agreement.
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Exhibit E
Statement of Work
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Exhibit E
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Statement of Work
Brazos County
"Client"
SaaS Migration
Tyler Technologies, Courts & Justice Division
5101 Tennyson Parkway
Plano, Texas 75024
(972)713-3770 phone
"Tyler"
Statement of Work for Brazos County- SaaS Migration
2 3
Client -. Enterprise Justice Implementation
Statement of Work (SOW)
TABLE OF CONTENTS
1.
Introduction................................................................................................................
2
Overview..............................................
2
.............:.....................................................................
Executive Summary and Deployment Strategy.......................................................................... 3
2.
Definitions...................................................................................................................3
4. Project Approach............................................................................................................ 5
ProjectAssumptions............................................................................................................... 5
Project Management Services and Approach............................................................................ 5
Phase 1: Tyler Hosted SaaS Migration........................................................................................ 7
Task 1.2 — Environment Discovery and Establish the Enterprise Justice SaaS Environment. 7
Task 1.3 — Migrate Data and, Images to the SaaS Environment — Pre -Production ................. 7
Task 1.4 - Configuration Validation, ECR, Integration, and Testing Assistance ..................... 8
Task 1.5 — Go -Live — Production Migration...........................................................................10
Task 1.6 - Transition to Support & Project Closeout............................................................11
ProjectComplete..................................................................................................................12
1. Introduction
Overview
A successful Enterprise Justice implementation project is dependent on many factors: setting up a strong
governance structure; time, budget and scope management; designing a solution that meets the business
needs of Client; and planning the implementation for success. The purpose of the project is to assist Client
with transitioning away from the on -premise Enterprise Justice installation to a hosted SaaS solution.
This project has one primary objective:
1. Migrate to a* new Tyler hosted SaaS environment from the existing client managed on -premise
environment.
This Statement of Work (SOW), which includes Schedule 1("Tyler SaaS Migration and Upgrade Schedule"),
presents the tasks and activities necessary for completing the migration. Tyler agrees to complete these
tasks and activities and collaborate with the Client in the manner that emphasizes expediency and follows
the timeframe set forth herein as closely as possible and takes into account the Client's readiness and
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Statement of Work for Brazos County- SaaS Migration
9
acceptance process.
Products and Services Included: The following products and services are governed by this Statement of
Work:
Table 1- Licensed Products and In Scope Services
Licensed Products
• N/A - No software products will be installed or
delivered. This is a migration activity only.
Project Management - Project Duration
o ' Scope and contract verification
o Maintain project schedule
o Schedule tasks and activities for Tyler staff
o Communicate schedule, tasks, activities and completion status to Client designated
project manager. Client responsible for scheduling client resources
o Status reporting
o Testing plan assistance
o Go -Live Planning Assistance
On -Premise to SaaS Migration Technical and Consulting Services
o Build two (2) non -production and one (1) production SaaS environments per SaaS
agreement
o Migrate (copy) Data to SaaS Test and SaaS Production environments
o Migrate(Copy) Data to SaaS 3rd environment
o Migrate (copy) Images to SaaS Production environment
o Enterprise Justice SaaS environment and Enterprise Justice configuration verification
o Enterprise Custom Reports validation
o Solution Validation Assistance - Client completes the activity, Tyler assists
o Go -Live Support
Executive Summary and Deployment. Strategy
As an existing Enterprise Justice customer, the Client has an existing Enterprise Justice environment in use
today. This is an on -premise installation, with Client hosted server infrastructure. The Client desires to
move existing their Enterprise Justice installation (Data and Images) to a Tyler hosted SaaS environment.
The SOW will detail the tasks and activities that Tyler and the Client will perform for this project.
It is anticipated that this project will require three months to complete.
2. Definitions
The following terms and definitions shall be used through this Statement of Work.
1. Authorization Order means an order to use custom development hours. Authorization
Orders will be governed by this SOW upon execution by both parties.
2. Business Process means the practice, policy, procedure, guidelines; or functionality that the
client uses to complete a specific job function. Example: How are requests for ex parte
hearings handled? Note, this process may include steps that involve the legacy system, steps
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Statement of Work for Brazos County- SaaS Migration
that do not use the legacy system, or a combination of both.
3.. Configuration means the set of completed.user and system defined code tables within the
Administration Section of Enterprise Justice. Examples: Case Types, Hearing Types,
Commissary Items, Bond Companies, Offense Types, Payment Methods. Also means the act
of completing the configuration.
4. Data has the same meaning herein as it does in the Agreement.
5. ECR Training means 1 hour of Enterprise Custom Report (ECR) training intended to educate
users of Enterprise Justice post migration.
6. Go -Live Support includes, but is not limited to, daily check -in meetings, executive
checkpoints, issue remediation, trouble shooting and resolving any issues related to the
migration to SaaS, reviewing help desk best practices and available resources, and
reviewing benchmark performance data to validate performance from on -premises to SaaS.
7. Images means all. non -database files, including, but not limited to, scanned images, .jpg, .png,
.pdf, video media, etc.
8. Interface means a connection to and potential exchange of data with an external, non -
Enterprise Justice, system or application. Interfaces may be one way, with data leaving
Enterprise Justice to the other system or data entering Enterprise Justice from the other
system, or they may be bi-directional with data both leaving and entering Enterprise Justice
and the other system.
9. Integration means a native exchange or sharing of common data within the Enterprise
Justice system, between Tyler applications.
10. ,Legacy System means the primary computer system, database, and/or end user software
application in use by the client which is being replaced by this project.
11. Pro ject fslect Managermeans the person or persons responsible for the planning, monitoring,
and execution of this project for Tyler and/or the Client.
12. Solution Validation means the complete set of tests and testing activities when the full
Enterprise Justice solution has been deployed. This activity consists of a review of Data,
testing of business processes and practices, validation of completed configuration,
interfaces and interchanges, and any custom software enhancements.
13. Subject Matter Experts (SME) means the person or persons most familiar with a process,
function, or operating procedure for any given set of activities or process areas. Persons
may be considered a SME in multiple areas.
14. Terms Not Otherwise Defined shall have the meaning as set forth in the Master Agreement.
15. Use Case Scenarios mean the description of the business process or scenario that needs to
be solved. Example: The court requires a 20-day time -waiver for certain filings. A Use Case
Scenario would be the narrative description of what the process is (20-day time -waiver),
which filings require it, and what the requirements are for completing the process.
16. Test scripts mean the steps or sequence of steps that will be used to validate or confirm a
piece of functionality, configuration, enhancement, or Use Case Scenario.
17. Internal: Transition to Support Meetingmeans that Tyler will conduct an internal meeting
to prepare for the post go -live handoff to Tyler's support team, ensuring that day-to-day
operations are ready for the Tyler standard support process. The meeting will involve Tyler
representatives involved with client support, technical services, hosting, and operations.
18. Customer: Transition to Support Meeting means that Tyler will conduct an internal meeting
to prepare for the post go -live handoff to Tyler's support team, ensuring that day-to-day
operations are ready for the Tyler standard support process. The meeting will involve
having the Tyler project team present information to the Client team members that are
involved with daily support procedures.
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Statement of Work for Brazos County- SaaS Migration
19. Release Management: Software upgrades and Change Control means activities performed
by Tyler pertaining to installing a new version of the Software that includes new and/or
different features from the previous version. The assigned TAM will facilitate all
organizational and approval activities, including gaining Client approval.
20. Release Management: Planning and Testing means activities pertaining to preparing for,
and testing a new version of the Software that includes new and/or different features from
the previous version. The assigned CSAM is responsible for worldng with the Client on its
Enterprise Justice release schedule and will facilitate all activities associated with testing
the new release, including gaining Client approval.
21. Release Management: Communication for Change Management / Maintenance means clear
and effective written and verbal correspondence to provide the information required for
people to change effectively, reduce resistance, and garner support_The assigned CSAM is
responsible for.worldng with the Client on.its.communication.plans and provides the
relevant content associated with the change for use by Client's communications team.
22. Technical Consults means the activity of having Tyler provide structured and ad/hoc
technical consulting for the purposes of migrating Enterprise Justice from the Client's on -
premise environment to Tyler's SaaS solution and continued post go -live success.
23. Relationship: Application means all activities pertaining to managing the relationship with
the Client's functional team members that are currently responsible for the Enterprise
Justice software solution.
24. ,Relationship: Technical means activities pertaining to managing the relationship with the
Client's non-functional team members that are technical in nature that are responsible for
managing the Client's current on -premise environment, and post go -live environment
factors that affect the use of Enterprise Justice.
4. Project Approach
The tasks and activities required to deliver the two phases of this project are outlined below.
Project Assumptions
- Project is anticipated -to take up to -three months to complete.
Tyler will schedule tasks and activities to complete as soon as possible.
SaaS Migration image transfer: Document Images will be transferred during the SaaS migration.
The time required for image transfer varies and is dependent upon the speed of the transfer
(network connectivity) and the total size of the document Images. Tyler will ensure, based on
record counts, that all document Images transfer to the SaaS environment.
Client will grant access to Tyler to the on -premise Enterprise Justice server infrastructure for the
Tyler team members to transfer Data and Images to the SaaS environment.
Client will assign a single project manager to act as a single point of contact for Tyler's project
manager.
Client has existing knowledge of the Enterprise Justice Case Manager software, including the
setup of user accounts, rights and roles.
Client is responsible for establishing network connectivity to the SaaS environment.
Client is responsible for setting up any and all Enterprise Justice user accounts
Project Management Services and Approach
Tyler will provide project management services to guide this project. It is necessary for the Client to
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Statement of Work for Brazos County- SaaS Migration
6
provide a project manager to work with Tyler's project manager for coordinating activities, providing
schedule updates, reporting and tracking issues and risks, communicating status to stakeholders, and
ensuring key milestones are met. The role of the project manager is to ensure the project is completed
on time, on budget, and within the agreed upon scope.
The client project manager does not need formal training as a project manager. This person should have
the following characteristics:
- Organized
- Understands the business and is well respected within the organization
- Effective communicator
- Proponent of the project
- Empowered to hold project team members, even those with a higher position or rank,
accountable for completing any assigned tasks on -time
Project Management Highlights
Activities &
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Assumptions
• Project activities will be conducted remotely.
• The Client Project Manager will be available consistently through the duration of the project.
Client involvement
• The Executive Team and Project Team will attend the project kickoff.
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Statement of Work for Brazos County- SaaS Migration
• The Client will designate a Project Manager to interact with the Tyler Project Manager.
Phase 1: Tyler Hosted SaaS Migration
This phase involves the tasks required to migrate the Client's Data and Images from its current on -
premise infrastructure to the Tyler hosted SaaS environment.
Task 1.2 - Environment Discovery and Establish the Enterprise Justice SaaS Environment
During the Environment Discovery Tyler will work with the Client IT Team to understand the current
Enterprise Justice Environment and components that need to be built in the SaaS environment.
Tyler will be responsible for building the Enterprise Justice Online environments at Tyler's hosted data
center for a SaaS deployment. Client is responsible for the installation and setup of the desktop
application, with guidance from Tyler, and all peripheral devices.
Assumptions
• Task is scheduled at least two weeks in advance.
Client Involvement
• The Client is responsible for establishing network connectivity to the Tyler SaaS environment.
• The Client is responsible for updating the Enterprise Justice Assistant / Navigator (user interface)
to point to the SaaS environment; Tyler will supply connection detail information.
Deliverables
e- .. �-
1.2.1 Build SaaS Environment Tyler establishes a Production environment per the
— Production SaaS agreement
1.2.2 Build SaaS Environment - Tyler establishes a Test environment per the SaaS
Test agreement
1.2.2 Build SaaS Environment Tyler establishes a 3rd environment per the SaaS
— 31 Environment agreement
Task 1.3 - Migrate Data and Images to the SaaS Environment - Pre -Production
During this task Tyler will migrate the Data from the Client's on -premise infrastructure to the SaaS
infrastructure. This will be the preliminary test of the migration and will be considered pre -production
(not live).
Tyler will:
- Copy the current Test Data to the SaaS Test environment.
- Copy the current Production Data to the SaaS Production environment.
- Copy the current 31 environment Data to the SaaS 31d environment.
Empowering people who serve the public* so tyler
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Statement of Work for Brazos County- SaaS Migration
- Validate the total amount of Data, based on database size, has been migrated to the SaaS
environments.
- Ensure successful basic operation of Enterprise Justice in the SaaS environments: can login,
access, view, edit, and save existing Enterprise Justice records through the Enterprise Justice user
interface, without error.
Assumptions
• None
Client Involvement
• The Client will assist Tyler as needed with any on -premise infrastructure issues that prevent the
successful migration of Data to the SaaS environment.
• The Client is responsible for testing the Enterprise Justice application functionality in the SaaS
environment and reporting issues to Tyler; Tyler and the Client will jointly determine the correct
path to resolve a given issue.
Deliverables
1.3.1 Migrate to SaaS Tyler migrates Data and Images to the SaaS Production
Production for environment. Testing only; not in production use.
Testing
Task 1.4 - Configuration Validation, ECR, Integration, and Testing Assistance
After the pre -production site migration has finished, Tyler will verify the primary configuration elements
within the Enterprise Justice Organizational Chart (Org Chart) and will adjust any Org Chart configuration
to coincide with the new SaaS environment.
To verify the Org Chart; Tyler will replace references to on -premise- server names and locations, such as
UNC paths, to the revised SaaS server names and locations as appropriate. Tyler will also perform basic
operational testing, ensuring standard reports and existing client Forms can be generated without error.
Tyler will ensure the Enterprise Justice Job processing functionality completes without error for at least
one report.
ECR Validation Assistance
Tyler will also verify the configuration of the existing Enterprise Custom Reports (ECRs), ensuring any
pointers (UNC references, etc) are updated to the SaaS environment. Client is responsible for testing the
ECR functionality.
Integration Validation Assistance
Tyler will also verify that the integration infrastructure is configured and integration endpoints are
available to the Client. Client is responsible for testing existing integrations are operational in SaaS
environment.
•° • Empowering people who serve the public" •• ®�� tyler
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Statement of Work for Brazos County-SaaS Migration
Testing and Validation Assistance
After Tyler has verified the Org Chart and ECR configurations, the Client will test the Enterprise Justice
application functionality, ensuring all key business processes are able to complete without error, reporting
any issues to Tyler for triage; Client and Tyler will jointly determine the appropriate resolution and owner,
Tyler or Client, of each issue. Tyler recommends the Client create a list of essential business processes
that are in use and define the required outcome of each process; this list should be used for the testing
activity. Tyler can supply sample process lists if requested. Examples of key processes include: Case
creation and initiation, viewing and modifying parties, adding and updating hearings and revising hearing
calendars, creating standard reports and merging forms, updating case financial records, case
dispositions.
In this task Tyler will:
- Review and revise the Org chart as needed to point to the SaaS environments; This will be done
for all SaaS environments created per the contract.
- Review and revise the ECR configuration as needed.
- Perform basic operational application tests in Enterprise Justice: login, access a case, save a case,
access a party, save a party, run a report, schedule and run a report from the schedule.
- Assist client with the Client's testing effort by providing sample process lists and reviewing issues
that are reported to Tyler.
Assumptions
• Pre -production SaaS migration has been completed.
• All internal or 3`d party integrations leverage the Tyler Integration framework and Integration
layer. No integrations or other processes will directly access the hosted Database. If integrations
are identified during the Environment Discovery process that do not leverage the integration
framework, Tyler will work with the Client to identify alternate solutions that are supported in the
SaaS environment.
• Production (live).migration.will not take place until Client has. completed their testing and advises
Tyler that no material issues exist.
Client Involvement
The Client will be responsible for testing the Enterprise Justice application.
The Client will track issues but will report those to Tyler as needed for triage and issue resolution
assistance.
The Client will advise Tyler when the testing is complete and is ready for the live (Production)
migration.
Deliverables
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Statement of Work for Brazos County- SaaS Migration
0
environment.
1.4.3 Testing
Assistance Complete
Tyler assists client with process testing and site verification.
Client is responsible for testing.
Task 1.5 - Go -Live - Production Migration
After the Client has successfully completed the testing of the SaaS environment, Tyler will initiate the
Production migration. This activity should be carefully planned to ensure all Data moves from the on -
premise site to the SaaS site and that all users are logging in to the correct environment.
Client's project manager will assist Tyler's project. manager in building a go-live,transition plan. The plan
will include the proposed date and time for the migration to start and finish. It is important to note that
once the production migration begins no Data should be entered in the Enterprise Justice application in
the on -premise environment, as the update is static and represents a point in time. Any Data that is
entered in the on -premise environment after the migration has begun will need to be added manually by
the Client after the migration has completed and the Client is live in the SaaS environment.
The migration should be scheduled approximately two weeks in advance. It is at this time; the Client will
make a go -no-go decision to proceed with the migration.
Upon completion of the migration, Tyler will perform basic VIEW ONLY validation: can login, can view
existing case and party records Tyler will not create or save any new records in the Production system
during this test. Tyler will then communicate to the Client that the system is ready for Production use.
Image migration: Tyler will migrate the Images at the same time as the Data. However, the Images may
require additional time to transfer based on the total storage size of the Images. Tyler will ensure all
Images have been transferred; Client may go -live before all Images have been migrated.
Tyler.will ensure. that -all .Data and Images are accurately transferred .from the Client's on -premise
environment to the SaaS environment by verifying the transferred Data and Images through AWS
DataSync on 12 metrics: BytesCom pressed, BytesPreparedDestination, BytesPreparedSource,
BytesTranferred, BytesVerified Destination, BytseVerifiedSource, BytesWritten, FilesP repared Destination,
FilesPreparedSource, FilesTransferred, FilesVerified Destination, FilesVerifiedSource.
Client will modify their Enterprise Justice Assistant / Navigator (user interface) configuration to point to
the SaaS environment. Client is responsible for ensuring Client is logging in to the correct environment.
Client will perform initial testing and will report any issues to Tyler for triage. Client will begin entering
Data in the Production SaaS environment and will be live at that point. Tyler will provide Go -Live Support
until the implementation has been accepted as provided in the Agreement, or, if Client rejects the
implementation as provided in the Agreement, until Tyler has successfully reverted Client back to its
current on -premise Enterprise Justice environment. Tyler will provide a communication plan to the Client
as part of the go -live planning activities, so the Client knows how to contact Tyler for issue reporting and
resolution.
As provided in the Agreement, if Client rejects the implementation and requests Tyler to revert Client to
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Empowering people who serve the public" �0l��Q tyler
technologies
Statement of Work for Brazos County— SaaS Migration
its current on -premise Enterprise Justice environment, Tyler must begin the reversion process as
described in the attached Schedule 2 ("Reversion Timeline") within five (5) business days of receipt of
Client's notification. Tyler must thereafter complete the reversion process as documented, and within the
time frame provided, in Schedule 2 ("Reversion Timeline"). Client will work with Tyler in good faith during
the reversion process. The reversion process must ensure that all Data and Images that were entered into
the SaaS Production environment after go -live are also reverted to the current on -premises Enterprise
Justice environment, and Tyler must protect and verifythe Data and Images reverted usingthe same steps
as it did to protect and verify the Data and Images transferred during the migration to SaaS. if the reversion
process is officially triggered pursuant to the process set forth in Section C(9) of the Agreement, Tyler will
continue to provide the SaaS Production environment to Client, without charging SaaS fees, until the
reversion process is complete and the current on -premises Enterprise Justice environment is live.
Assumptions
• Pre -production SaaS migration has been completed.
• Pre -production testing has been completed and Client has indicated to Tyler the testing was
successful and no material issues remain.
• Migration is scheduled at least two weeks in advance.
• The Client's on -premise Enterprise Justice environment will remain at version 2017.0.39 until the
SaaS migration is completed, after which Tyler will perform the revision upgrade for the Client to
Enterprise Justice version 2023.0.
Client Involvement
• The Client will be responsible for testing the Enterprise Justice application.
• The Client will track issues butwill report those to Tyler as needed for triage and issue resolution
assistance.
• The Client will modify the Enterprise Justice Assistant / Navigator to point to the correct
environment, Tyler will supply the connection information.
• Tyler's project manager is responsible for building the go -live plan with assistance from Client's
project manager.
Deliverables
�• P- a
1.5.1 Go -Live Data Tyler migrates the on -premise Data to the SaaS Production
Migration environment
1.5.2 Go -Live Image Tyler migrates the on -premise Images to the SaaS Production
Migration environment
1.5.3 Go -Live: First Client creates a new record or saves Data to an existing record
Record Created in in the SaaS Production environment.
SaaS Environment
Task 1.6 - Transition to Support & Project Closeout
This task will occur only if the implementation is accepted as provided in the Agreement.
tyler�•00 Empowering people who serve the public' oea
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Statement of Work for Brazos County- SaaS Migration
02
This task represents project completion and will signal the conclusion of implementation activities. In this
final Stage, the implementation project will be officially completed, and the Tyler PM will work with Client
to transition from implementation to operations and maintenance.
Tyler will conduct a final project close out meeting prior to transition from implementation to operations
and maintenance. In addition, during the close out meeting, Tyler will review with Client the help desk
best practices and available resources. Tyler will also review the benchmark performance document to
validate performance from on -premise to SaaS.
During transition from implementation to operations and maintenance, our Tyler Release Project
Manager will schedule a meeting to begin working with you on Enterprise Justice 2023.0 upgrade activities
for the SaaS Non -Production Environment. Upgrade of your•SaaS Non -Production environment will be
scheduled within two months of project close out.
Assumptions
• All project implementation activities have been completed.
• No material project issues remain.
• All Deliverables have been completed.
Client Involvement
• Participate in transition discussions and meetings.
• Provide feedback and updates on remaining issues.
Deliverables
1.6.1 Project Closeout Report that indicates all deliverables have been completed
Report - • - - - . -and the project is closed.
Project Complete
The SaaS migration is complete once the Client is using the Enterprise Justice application in the Production
SaaS environment, the implementation has been accepted as provided in the Agreement, and Tyler has
completed all other responsibilities set forth in Task 1.6. Any open issues remaining for Tyler to resolve
will be transitioned to the Tyler Support team.
Empowering people who serve the public ®� ���
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Brazos County, TX
Agreement 102023
Final Audit Report
EJ SaaS Migration
2023-10-20
"Brazos County, TX EJ SaaS Migration Agreement 102023" Hist
ory
Document created by Rachel Mehlsak (rachel.mehisak@tylertech.com)
2023-10-20 - 5:16:09 PM GMT
124 Document emailed to sherry.clark@tylertech.com for signature
2023-10-20 - 5:16:30 PM GMT
Email viewed by sherry.clark@tylertech.com
2023-10-20 - 5:19:17 PM GMT
Signer sherry.clark@tylertech.com entered name at signing as Sherry Clark
2023-10-20 - 5:21:10 PM GMT
® Document e-signed by Sherry Clark (sheriy.clark@tylertech.com)
Signature Date: 2023-10-20 - 5:21:12 PM GMT - Time Source: server
Agreement completed.
2023-10-20 - 5:21:12 PM GMT
0 Adobe Acrobat Sign
PARTMENT
kTE OF COURT MEETING
EM:
kTE:
SCAL IMPACT:
JDGETED:
XLAR AMOUNT:
BRAZOS COUNTY
BRYANJEXAS
10/31 /2023
Overpayments
• a. George J. Novak, Sr. - $256.79
Commissioners Court
10/25/2023
False
False
$0.00
TTACHMENTS:
lie Name Description Type
C Refund Request 10 24 23 (002).pdf Tax Refund Applications Backup Material
Kristeen Roe, CTA, PCC
Brazos County Tax Assessor/Collector
4151 County Park Ct
Bryan TX 77802
979-775-9930
979-775-9938 Fax
REFUNDS PENDING 10/31/2023
REQUESTOR
GEORGE J NOVAK SR
ADDRESS
3802 TANGLEWOOD DR BRYAN TX 77802
OWNER NAME
GEORGE J & SHIRLEY NOVAK
PROP ID#
40426
REFUND AMOUNT
$256.79
REQUESTOR
ADDRESS ,
OWNER NAME
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
.REQUESTOR
ADDRESS
OWNER NAME
.PROPID*
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 7-1802 Ph. 979 775-9930
OWNER'S NAME AND ADDRESS
NOVAKGEORGEJ & SHIRLEY
3802 TANGLEWOOD DR
BRYAN TX 77802-4127
PROPERTY DESCRIPTION
Legal: B B SCASTA PH 1, BLOCK 6, LOT 11
Address: 3802 TANGLEWOOD DR
Account # 40426
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2022
Taxpayer's reason for refund: OP -Overpayment
REFUND TO*-
NOVAK GEORGE J SR
3802 TANGLEWOOD DR
BRYAN TX 77802-4127
Caffecting Tax for: (taxing entitles)
Brazos County, City of Bryan, CIty of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
Payment Date Amount Paid Refund Amount Requested
63/1012023 '$1720.54. $256.72
Sign bell wand return form to the Brazos CountyTax Office.
"I here y apply forthe re n of the above -described taxes and certify that the information on this form Is true and correct."
iojl?�
s. gn =
Phone # Email Address
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
e tax �a d Is I I Approv I' I Disapproved
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 3L11Tax Code
Authbrized Of 110051gnature Date
TAX RECEIPT 03/1312023 09:40AM
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
NOVAK GEORGE J SR
3802 TANGLEWOOD
BRYAN, TX 77802
Receipt Number
3247119
Date Posted 03/1312023
Payment Type _ P
Payment Code Over/Refund
Total Paid $1,740.54
Property ID Geo _ _ Legal Acres _ Owrie� Name and Address
--
40426 563000-0d06-0110 - 0.0000 NOVAK GEORGE J & SHIRLEY
Ltlon 3802 TANGLEWOOD DR
egal Descri
P - BRYAN, TX 77802-4127
B B SCAS_TA PH 1, BL6CK.6, LOT 11
Situs DBA Name _
3802 TANGLEWOOD DR',
Entity : +
Year_..
Rate
TaxableValue
Stint # Void
'O_ riginal Tax
D_ iiscnts
P&I .Aft. Fees
�_
:Overage Amount Pd
CITY OF BRYAN
2022
0.62400
144,028
__
94264
N
521.08
0.00
—�46.89 0.00
0.00 567.97
BRAZOS COUNTY
2022
0.42941
84,028
942e4
N
105.02
0.00
9AS 0.00
0.00 114.47
BRYAN ISD
2022
1.13960
109.028
84264
N
716.79
0.00
64.52 0.00
0.00 781.31
Z REFUND ENTITY
2022
0.00000
0
146317
N
256.79
0.00
0.00 0.00
0.00 256.79
1,720.64
Balance Due
As Of 03/1312023:-256.79
Tender' -
Detalls
bescription. '•
Amount
Check
1308
1720.54
1720.54
s
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Operator Batch......:.--
tmoore 45244 (03113/2023M
Page I Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code
Total Paid
1.720.64
TMAft.9-%1=
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2022-2023 BUDGET YEAR
NO.22/23 54.01— 54.05
On this the 3155 day of October 2023 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Chuck Konderla, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Wanda Watson, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 31s' day of October 2023 the Court heard and approved a budget
amendment(s) for the 2022-2023 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 6 September 2022, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 315t day of October 2023.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County udge
Original: County Clerk's Office and
Attached to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 22/23 - 54.01
10/31/2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
General Fund
County Attorney -
Administration
Supplies and Other Charges
Expenditure
12.00
General Fund
County Attorney -
Administration
Contractual Services
Expenditure
12.00
County Attorney -Administration
Reallocation of funds to the correct accounts to cover Axon Software cost for tasers.
:Date: _ 10/25/2023a County. Judge Approval __ _ _ _, Date �
For Oracle Entry Only —
FUND
DIV
ACCT
Change In Budget
ACCOUNT NAME
01000
18000100
61801000
(12.00)
01000-
18000100
71025000
12.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 22/23.54.02
10/31/2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
General Fund
Court Support - Criminal
Professional Services
Expenditure
20,366.00
General Fund
Court Support - Criminal
Contractual Services
Expenditure
20,366.00
Court Support - Criminal
Reallocation of funds to the correct accounts to cover the Texas DPS Substance and Blood Analysis Contract for e e inder of FY 23.
IN
am
Cdwimud0Ap ,_R v .$ Date
arC3racl�ittc„On`"C�„�
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N3,f^�z
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�.�^�.Fos
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
01000
11010000
72210000
(20,366.00)
01000
11010000
71025000
20,366.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 22123 - 54.03
1 W31/2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
2023 Certificates of
Obligations
Sanctuary Renovations
Capital Outlay
Expenditure
8,018,054.95
2023 Certificates of
Obligations
Sanctuary Renovations
Bond Issuance
Expenditure
130,790.90
2023 Certificates of
Obligations
North Wing Renovations
Capital Outlay
Expenditure
1,984,640.22
2023 Certificates of
Obligations
North Wing Renovations
Bond Issuance
Expenditure
32,376.53
2023 Certificates of
Obligations
BISD Building
Capital Outlay
Expenditure
10,002,695.17
2023 Certificates of
Obligations
BISD Building
Bond Issuance
Expenditure
163,164.43
2023 Certificates of Obligations
Reallocation of funds to the correct accounts to cover the cost of the BISD Building Renovations. The Sanctuary and North Wing Renovation Projects will move under
the General Permanent Improvement Fund.
1,11HA X
Is
IM
,a .„CountyJudgeAprova[�ate
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FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
43232
63432324
80101000
(8,018,054.95)
43232
63432324
85500000
(130,790.90)
43232
63432325
80101000
1,984,640.22)
43232
63432325
85500000
(32,373.53)
43232
63432322
80101000
10,002,695.17
43232
63432322
85500000
163,164.43
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 22/23 - 54.04
10/31/2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
General Permanent
Improvement Fund
BISD Building
Capital Outlay
Expenditure
9,517,741.00
General Permanent
Improvement Fund
Commissioner's Court -
Capital
Discretionary Spending
Expenditure
484,954.17
General Permanent
Improvement Fund
Sanctuary Renovations
Capital Outlay
Expenditure
8,018,054.95
General Permanent
Improvement Fund
North Wing Renovations
Capital Outlay
Expenditure
1,984,640.22
General Permanent Improvement Fund
Reallocation of funds to the correct accounts to cover the cost of the Sanctuary and North Wing Renovation Projects. BISD Building Renovations will be funded with
2023 Certificates of Obligations.
O,
�� ,,�CounfyJudSe�Ap�roval a� ���.'�" Date,
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FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
45000
63270000
80101000
(9,517,741.00)
45000
63110001
59100000
(484,954.17)
45000
63115000
80101000
8,018,054.95
45000
63151000
80101000
1,984,640.22
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 22123 - 54.05
10/31/2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
General Fund
Contingency
Supplies and Other Charges
Expenditure
17,084.00
General Fund
Fleet Shop - Heavy
Equipment
Repair and Maintenance
Expenditure
17,084.00
General Fund Contingency
Reallocation of funds to the correct accounts to cover the cost of inventory supplies in the Heavy Fleet Department f 2023.
E��r_, � _
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FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
01000
11001500
61130000
(17,084.00)
01000
56002000
65850000
17,084.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2023-2024 BUDGET YEAR
NO.23/24 5.01— 5.09
On this the 3151 day of October 2023 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Chuck Konderla, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Wanda Watson, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 319t day of October 2023 the Court heard and approved a budget
amendment(s) for the 2023-2024 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 19 September 2023, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 31st day of October 2023.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judg .
Original: ' County Clerk's Office and
Attached to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 23124.5.01
10/31/2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
General Fund
Facilities Services - Non
Capital
Contractual Services
Expenditure
60,687.11
General Fund
Facilities Services - Non
.Capital
Professional Services
Expenditure
33,867.35
General Fund
Facilities Services - Non
Capital
Contractual Services
Expenditure
26,819.76
Facilities Services
Reallocation of funds to the correct accounts to cover projects that were not completed in FY 2023 P023001039 (P0230011 3) p2d (P0230011912).
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4 .
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
01000
17000006
71206000
(60,687.11)
01000
17000006
72030000
14,627.35
01000
17000006
72030000
19,240.00
01000
17000006
71025000
26,819.76
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 23/24 - 5.02
10/31/2023
FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE
County Clerk Records County Clerk Records
Management Fund Management Supplies and Other Charges Expenditure 119,000.00
County Clerk Records County Clerk Records
Management Fund Management Contractual Services Expenditure 119,000.00
Clerk Records
to the correct accounts to cover
that
in FY 2023
.a Y
n,.:
u1`-+s
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
20000
21005000
61130000
(119,000.00)
20000
21005000
71300000
119,000.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 23/24 - 5.03
4 nim /qwn
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
County Clerk Archival
Fund
County Clerk Archival
Supplies and Other Charges
Expenditure
75,000.00
County Clerk Archival
Fund
County Clerk Archival
Contractual Services
Expenditure
75,000.00
County Clerk
Reallocation of funds to the correct accounts to cover projects that were not completed in FY 2023
»-
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yJudge Appro�/al 't Date.,_ ,_r
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Tor ��a�e�Un1Y�k�,�,
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FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
20010
21006000
61130000
(75,000.00)
20010
21006000
71300000
75,000.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 23/24 - 5.04
9 013V2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
General Fund
Sheriff Office - Jail - Non
Capital
Contractual Services
Expenditure
40,752.00
General Fund
Sheriff Office - Jail - Non
Capital
Professional Services
Expenditure
40,752.00
Sheriffs Office: Jail
Reallocation of funds to the correct accounts to cover the jail shower project that was not completed in FY23
gg
v,
County Juc%e 0rovalVHm� sDte.
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
01000
28002006
71025000
(40,752.00)
01000
28002006
72030000
40,752.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 23/24 - 5.05
10131 /2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
2020 Certificates of
Obligation
2020 Hail Repair
Capital Outlay
Expenditure
40,271.00
2020 Certificates of
Obligation
Contingency
Supplies and Other Charges
Expenditure
473,230.32
2020 Certificates of
Obligation
Roof Repair Juvenile
Contractual Services
Expenditure
513,501.32
2020 Certificates of Obligation
Reallocation of funds to the correct accounts to cover the cost to replace the Juvenile roof due to hail damage. Proje was no ompleted in FY 2023 (PO 220008242)
4 , CourityJudyeA�Proval� Date
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;
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
43200
63432400
80101000
(40,271.00)
43200
11001500
61130000
(473,230.32
43200
63432310
71025000
513,501.32
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 23/24 - 5.06
1 nis4 /9n9�
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
General Permanent
Improvement Fund
Commissioner's Court -
Capital
Supplies and Other Charges
Expenditure
227.38
General Permanent
Improvement Fund
Constable Precinct 4 - Capita
Capital Outlay
Expenditure
227.38
General Permanent Improvement Fund
Reallocation of funds to the correct accounts forequipment that did not arrive for Constable Pct. # 4 re lacemen it in FY�
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c ounty.ludge*'pproval3ate j
F.t,S=. x
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
45000
63110001
61130000
(227.38)
45000
63304001
80890000
227.38
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 23/24 - 5.07
10/3112023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
2020 Certificates of
Obligation
Contingency
Supplies and Other Charges
Expenditure
46,674.57
2020 Certificates of
Obligation
JP and Constable Building
Capital Outlay
Expenditure
46,674.57
2020 Certificates of Obligation
Reallocation of funds to the correct accounts for IT equipment that was ordered in FY 2023 and has yet to arrive r Constable Justice of the Peace Pct. 1 Building.
SAM
D/25120
_ r l
}� �, Courit}i Judge AQproval„�„
.,,� E :-:'.... 'S ('►e#�,y� i
iY '^ 3^Y S�Y'..
. M.... r•€+..�`�$. �'�%-
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.trx.s..A.a.L'tr� f_. .4,
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} .i«•.u.�. }
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
43200
11001500
61130000
(46,674.57)
43200
63432300
80100000
46,674.57
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 23/24 - 5.08
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
2023 Certificates of
Obligation
Sanctuary Renovation
Capital Outlay
Expenditure
8,000,000.00
2023 Certificates of
Obligation
North Wing Renovation
Capital Outlay
Expenditure
1,908,000.00
2023 Certificates of
Obligation
BISD Building Renovation
Capital Outlay
Expenditure
9,908,000.00
2023 Certificates of Obligation
Reallocation of funds to the correct accounts to cover the cost of BISD Building Renovation with 2023 Certificates o bligation.
Eonelernry0t.`
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�, $ s
., �. .nr�,.n�-.,. ., ,€ „r'":5,.�,�.au���'
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
43232
63432324
80101000
(8,000,000.00)
43232
63432325
80101000
(1,908,000.00)
43232
63432322
80101000
9,908,000.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 23/24 - 5.09
ins um-q
FUND NAME
General Permanent
Improvement Fund
DEPARTMENT NAME
BISD Building Renovation
CLASS DESCRIPTION
Capital Outlay
ACCOUNT CATEGORY
Expenditure
INCREASE
DECREASE
9,445,573.00
General Permanent
Improvement Fund
General Permanent
Improvement Fund
Capital Projects -
Commissioner's Court
Sanctuary Renovation
Discretionary Spending
Capital Outlay
Expenditure
Expenditure
8,000,000.00
462,427.00
General Permanent
Improvement Fund
North Wing Renovation
Capital Outlay
Expenditure
1,908,000.00
General Permanent Improvement Fund
Reallocation of funds to the correct accounts to cover the cost of the Sanctuary and North Wi ovation with G eral Perm ent Improvement Funds.
Iasl'�( ttI( 3
ny
°. ' Cou t �Jud j royal� y `k
Foy Uracle,EirtrYRIY_�
"+f._
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
45000
63270000
80101000
(9,445,573.00)
45000
63000500
59100000
462,427.00)
45000
63115000
80101000
8,000,000.00
45000
63151000
80101000
1,908,000.00
Personnel Change of Status
(Oct 26, 2023 )
Commissioners' Court Date:
Department Submitting Information:
Purpose of Submissions:
10-31-2023
Human Resources
Consider and Take Action on Change
Employment
e'.
-5. A
d,
�A
Fleet Shop - Light Equipment
Garcia Salazar, Luls*
County Judge
Parker, Lisa
AM,jp
�,.s'�n�! ( - � a S
F7
W�,-
Separations
Department
EthployeeIName-
".4 T
§Ta
T h A
Approved in Commissioners' Court: 10-31-2023
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: 10-31-2023
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To '
Academy Community Based Zimmerman, Lori Change of Status
American Rescue Plan Revenue Replacement — R U OK Program
Masco, Valdie Correction
County Judge Lamkin, Robert Change of Status
Juvenile Services — Admin Community Based
Correa, Itzel Change of Status
Scroggins, Joseph Change of Status
Storemski, Jonathan Change of Status
Thomas, Neshae Change of Status
Juvenile Services — Admin Court Taylor, Jannifer
Change of Status
Tunsel, Marsha
Change of Status
Juvenile Services — Admin Probation Bisor, Timolin
Change of Status
Criddle, Steven
Change of Status
Reyes, Christina
Change of Status
Juvenile Services — Detention
Bell, Tiffany
Boff, Erin
Dennis, Jamaycia
Foster, Lawyer
Grimaldo, Raymond
Olvera, Phillip
Ragston, Denisha
Change of Status
Change of Status
Change of Status
Change of Status
Change of Status
Change of Status
Change of Status
1
Walker, Beatrice
Change of Status
Road & Bridge
Sheriffs Office — Admin
Sheriffs Office —Jail Admin
Walker, Jeremy
Wallace, Lawrencia
Salvato, Joe
Martinez, Paul
Little, Matthew
McNulty, James
Smith, Jade
Stuart, Kevin
Washington, Dean
TJJD — Pre & Post Adjudication — Detention
TJJD — SA Basic Court
Pennington, Shawn
Williams, Kimberlyn
White, Melissa
TJJD — SA Commitment Diversion _ Community Based
Medina, Jose
TJJD — SA Community Programs — Community Based
Change of Status
Change of Status
Change of Status
Correction
Change of Status
Change of Status
Change of Status
Correction
Change of Status
Change of Status
Change of Status
Change of Status
Change of Status
Turner, Arieus Change of Status
Approved in Commissioners' Court: 10-31-2023:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
0)