Loading...
HomeMy WebLinkAbout2023/09/19 REGULAR SESSION 10:00AMff1kR_Q FOR R CONe DATE AT `D O'CLOCK M EN MCQ EEN ZO 0 CLERK B BRAZOS COUNTY B RYAN, T EXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON SEPTEMBER 19, 2023 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK.COM/BRAZOS000NTYTX Invocation and Pledge of Allegiance • Invocation- Commissioner Konderla • U.S. Flag - Ms. Hayley Ellisor, Regent, La Villita Chapter National Society DAR • Texas Flag - Mrs. Jane Wert, Vice Regent, La Villita Chapter National Society DAR 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 - 22 3. Proclamation 23-027 declaring September 17-23, 2023 as Constitution Week. 4. Approval of appointment and reappointments of the following to the BVCOG Criminal Justice Advisory Committee with terms of September 1, 2023 -August 31, 2025. Appointment • a. Bobby Richardson, Assistant Chief, TAMU PD Reappointments • b. Dawn Marie Baletka, Professor, TAMU • c. Wayne Dicky, Sheriff, Brazos County • d. Dorothy Nevill, Executive Director, Twin City Mission • e. Lindsay LeBlanc, Executive Director, SARC • f. Robert Reed, Director of Rural Services, MHMR • g. Faye Lane, Citizen, Brazos County 5. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County 1 Detention Center for the months of March and May 2023. 6. Adoption of the County Budget for fiscal year ending September 30, 2024. 7. Resolution 23-019 levying a tax rate for Brazos County for Tax Year 2023. 8. Ratification of the property tax increase due to the adoption of the budget that will require more revenue from property taxes than in the previous year. 9. Resolution 23-020 approving the Budget of the Brazos County Emergency Communications District. 10. Approval of the FY 2024 Merit Distribution Policy. 11. Approval of Amendment #1 to update the pricing index from Exhibit A to Exhibit B for Contract 24-019R Fuel for Brazos County with Fikes Wholesale. 12. Award of Bid #24-028 Jury Summons. Recommended Award: Xpedient Mail. 13. Permission to Advertise Bid #24-035 for Various Aggregates, Cold Mix, and Other Road Materials. 14. Approval of the Final Plat of Cobb Addition Lots 1 & 2, Block 1; 11.132 Acres; Jessie Evans Survey, Abstract No. 112; City of College Station ETJ, Brazos County, Texas. Site is located in Precinct 1. 15. Consider and take action on the Frontier utility permit to install a fiber optic cable running within designated areas along Old Reliance Road and Austin's Estates Drive. Sites are located in Precinct 2. 16. Approval of expenditure journal entry for Brazos County FY22-23 March 2023 - May 2023 cash contribution of $41,347.84 to CSCD Specialty Court program. 17. Tax Refund Applications for the following: Overpayments • a. Clinton Van Etten - $91.84 • b. Reuben Ramirez - $8.94 • c. R&R Creek LLC - $20.00 18. Budget Amendments. • FY 22/23 Budget Amendments 48.01 - 48.08 19. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 20.. Payment of Claims. 21. Convene into Executive Session pursuant to Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated. 22. Consider and possible action on. Executive Session. 23. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of September 13, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals by Fund as of September 13, 2023. Ii 24. Juvenile director's report on detention population. 25. Sheriffs report on inmate population. 26. Announcement of interest items and possible future agenda topics. 27. Call for Citizen input and/or concerns 28. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COWBRAZOS000NTYTX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. The foregoing minutes of the Commissioners Court Meeting held September 19, 2023. have been examined and are approved in open Court this 3rd day of October 2023, in Bryan, Brazos County, Texas. Duane Peters County Judge Chuck Konderla Commissioner, Precinct 2 Wanda J. Wats Commissioner, ecinct 4 Attest: (,t ai Karen Mc ueen County Clerk r Steve Aldrich Commissioner, Precinct 1 r� Nan Commissioner, Precinct 3 MINUTES SEPTEMBER 19, 2023 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, September 19, 2023 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance • Invocation -Commissioner Konderla • U.S. Flag - Ms. Hayley Ellisor, Regent, La Villita Chapter National Society DAR • Texas Flag - Mrs. Jane Wert, Vice Regent, La Villita Chapter National Society DAR The Pledge of Allegiance to the U.S. Flag was led by La Villita Chapter National Society DAR member Leonora Owre and the Pledge of Allegiance to the Texas Flag was led by Karla Devin. 2. Call for Citizen input and/or concerns Danika Rodgers spoke on behalf of her husband, a combat veteran. Mrs. Rodgers shared the mental health struggles her husband has faced since returning home. She pleaded with the Court to offer additional mental health resources to veterans that end up in the judicial system due to their mental health struggles upon returning from combat. Cynthia Wiley reiterated her desire for the Court to adopt a No New Revenue tax rate. She asked that the Court be reasonable instead of excessive and that they reconsider their position on the proposed rate. Catherine Viens stated that the Court needs to revisit the proposed budget and trim any grandiose plans. She shared her intent to attend future meetings and budget workshops to remain apprised of the County's spending. Consider and take action on agenda items: 3 - 22 3. Proclamation 23-027 declaring September 17-23, 2023 as Constitution Week. The Court approved Proclamation 23-027 declaring the week of September 17 through 23, 2023 as Constitution Week. Judge Peters read the Proclamation out loud and invited La Villita Chapter National Society DAR Leonora Owre to speak. Ms. Owre commented that the Constitution is alive an well in Commissioners Court, in response to the public hearings on the FY2024 Budget and tax rate. A copy of the Proclamation is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 4. Approval of appointment and reappointments of the following to the BVCOG Criminal Justice Advisory Committee with terms of September 1, 2023 -August 31, 2025. Appointment • a. Bobby Richardson, Assistant Chief, TAMU PD Reappointments • b. Dawn Marie Baletka, Professor, TAMU • c. Wayne Dicky, Sheriff, Brazos County • d. Dorothy Nevill, Executive Director, Twin City Mission • e. Lindsay LeBlanc, Executive Director, SARC • f. Robert Reed, Director of Rural Services, MHMR • g. Faye Lane, Citizen, Brazos County Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 5. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County Detention Center for the months of March and May 2023. A copy of the donation forms is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 6. Adoption of the County Budget for fiscal year ending September 30, 2024. Commissioner Berry made a motion to adopt the Fiscal Year 2023-2024 Budget and Commissioner Watson seconded the motion. Judge Peters announced that there are several correction amendments to be approved as part of the Budget adoption process. The Court then voted on each correction amendment. Amendment 1 Judge Peters proposed a reallocation of funds for the Brazos Central Appraisal District with an increase of $11,124.00 to the Community Contract Budget. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. Amendment 2 Judge Peters proposed a reallocation of funds for Sheriff's Office - Jail in the amount of $171,608. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. Amendment 3 Judge Peters proposed a change in a position title for the Public Defender's Office. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. Amendment 4 Judge Peters proposed a change in a position title for Information Technology. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Other. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. Amendment 5 Judge Peters proposed a change in position titles for Juvenile Court Referee. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. Amendment 6 Judge Peters proposed a change in a position title for Associate Judge 1. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. Amendment 7 Judge Peters proposed a change in position titles for Associate Judge 2. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. Amendment 8 Commissioner Konderla proposed creating an additional Courthouse Security Deputy position for the Sheriff's Office -Administration. This will increase the use of reserve fund balance by $140,173. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. Amendment 9 Commissioner Konderla proposed creating an additional Telecommunications Officer position for the Sheriff's Office -Administration. This will increase the use of reserve fund balance by $74,237. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. Amendment 10 Commissioner Konderla proposed creating a new Program Re -Entry Case Worker position for the Sheriff's Office - Jail Administration. This will increase the use of reserve fund balance by $96,709. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. Amendment 11 Commissioner Berry proposed a vehicle replacement for Constable, Precinct 3. This will increase the use of reserve fund balance by $64,000 and increase capital outlay in the General Capital Improvement Fund by$64,000. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. Amendment 12 To decrease the fund balance by $12,926,842 to balance the proposed budget with the intention of adopting a neutral tax rate. Commissioner Aldrich requested clarification from the Budget Officer Katie Conner on the net effect to the proposed budget created by first 11 amendments. Ms. Conner stated that the correction amendments amount to $556,000. Upon further clarification of the fund balance and property tax revenue calculations, Commissioner Aldrich made a motion to reduce property tax revenue by $12,926,842 and increase the use of fund balance by the same amount. He stated that this would allow the budget to be fully funded with zero impact to taxpayers above what they had to pay in property taxes last year. The motion died due to lack of a second. Commissioner Berry then amended her initial motion to adopt the Fiscal Year 2023- 2024 Budget with the inclusion of the 11 approved correction amendments. The amended motion was seconded by Commissioner Watson. The motion was approved with four Commissioners in favor and Commissioner Aldrich opposed. A copy of the approved correction amendments are attached. Motion: Approve w/ Conditions, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 4-1. Ayes: Bent', Konderla, Peters, Watson. Nays: Aldrich. 7. Resolution 23-019 levying a tax rate for Brazos County for Tax Year 2023. Commissioner Konderla offered a motion that the property tax rate be increased by the adoption of a tax rate of 0.409700 cents per $100 of value, which is effectively an 8.94 percent increase in the tax rate. The motion was seconded by Commissioner Berry and passed four to one, with Judge Peters, Commissioner Konderla, Commissioner Berry and Commissioner Watson in favor, and Commissioner Aldrich opposed. Commissioner Aldrich explained why he does not support the aforementioned rate. The Court entered into debate on the matter. Judge Peters then recognized the citizen speaker who signed in to offer commentary on the tax rate. Susan Lucas commented that the Court can not convince the public that the proposed tax rate is necessary. She urged the Court to consider setting the No New Revenue rate because taxpayers need relief. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 4-1. Ayes: Berry, Konderla, Peters, Watson. Nays: Aldrich. Commissioner Konderla made a motion that the maintenance and operation portion of the 2024 County Tax rate be 0.368986 cents per $100 value. The motion was seconded by Commissioner Berry passed four to one, with Judge Peters, Commissioner Konderla, Commissioner Berry and Commissioner Watson in favor, and Commissioner Aldrich opposed. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 4-1. Ayes: Berry, Konderla, Peters, Watson. Nays: Aldrich. Commissioner Konderla offered a motion that the debt portion of the 2024 County tax rate be 0.040714 cents per $100 value. The motion was seconded by Commissioner Berry and passed unanimously. Commissioner Berry thanked Commissioner Konderla for the compromise of a lesser tax rate than the one initially proposed. Commissioner Konderla stated that he hopes the Court can work together for the good of the County and Commissioner Aldrich echoed those sentiments of collaboration. Judge Peters then read aloud Resolution 23-019. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 8. Ratification of the property tax increase due to the adoption of the budget that will require more revenue from property taxes than in the previous year. Judge Peters stated this budget will raise more total property taxes than last year's budget by $11,739,541 or 12.38 percent and of that amount, $3,649,976 is tax revenue to be raised from new property added to the tax roll this year. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 4-1. Ayes: Berry, Konderla, Peters, Watson. Nays: Aldrich. 9. Resolution 23-020 approving the Budget of the Brazos County Emergency Communications District. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 10. Approval of the FY 2024 Merit Distribution Policy. A copy of the FY 2024 Merit Policy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of Amendment #1 to update the pricing index from Exhibit A to Exhibit B for Contract 24-019R Fuel for Brazos County with Fikes Wholesale. A copy of the amended service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 12. Award of Bid #24-028 Jury Summons. Recommended Award: Xpedient Mail. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid Contract 24-028 Jury Summons to Xpedient Mail. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 13. Permission to Advertise Bid #24-035 for Various Aggregates, Cold Mix, and Other Road Materials. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Approval of the Final Plat of Cobb Addition Lots 1 & 2, Block 1; 11.132 Acres; Jessie Evans Survey, Abstract No. 112; City of College Station ETJ, Brazos County, Texas. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 15. Consider and take action on the Frontier utility permit to install a fiber optic cable running within designated areas along Old Reliance Road and Austin's Estates Drive. Sites are located in Precinct 2. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 16. Approval of expenditure journal entry for Brazos County FY22-23 March 2023 -May 2023 cash contribution of $41,347.84 to CSCD Specialty Court program. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 17. Tax Refund Applications for the following: Overpayments • a. Clinton Van Etten - $91.84 • b. Reuben Ramirez - $8.94 • c. R&R Creek LLC - $20.00 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 18. Budget Amendments. • FY 22/23 Budget Amendments 48.01 - 48.08 48.01 Reallocate funds for County Judge. 48.02 Reallocate Domestic Violence High Risk Team Grant funds. 48.03 Transfer funds from Information Technology to Constable, Precinct 1. 48.04 Reallocate funds for Facility Services. 48.05 Transfer Contingency funds to Exposition Complex. 48.06 Reallocate funds for 85th District Court. 48.07 Reallocate funds for Facility Services. 48.08 Reallocate funds for District Attorney. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 19. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Change of Status is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 20. Payment of Claims. Claims 8124652 — 8124799 9008514 — 9008588 Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 21. Convene into Executive Session pursuant to Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated. At this point, the County Judge announced the Court would consider items 23 through 27 and then return to convene into Executive Session. Having considered the previously noted agenda items, Civil Counsel Bruce Erratt submitted a written determination that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third party. A motion was offered by Commissioner Berry to meet in closed Executive Session as per Mr. Erratt's recommendation. The motion was seconded by Commissioner Konderla and motion passed unanimously. At 11:40 a.m. the County Judge announced the meeting closed to the public, so the Court could convene into Executive Session as stated above. The following individuals were asked to stay for the session: Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, Civil Counsel Katie Conner, Auditor Nina Payne, Budget Analyst 22. Consider and possible action on Executive Session. At 12:03 p.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 23. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of September 13, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals by Fund as of September 13, 2023. The Court acknowledged receipt of the 2022-2023 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of September 13, 2023. 24. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 44 juveniles in the detention center, 35 are male and 9 are female, and 23 have electronic monitors. 25. Sheriff's report on inmate population. Chief Deputy Kevin Stuart stated there were 714 inmates in jail, 604 inmates are male, 110 are female and 58 have electronic monitors. 26. Announcement of interest items and possible future agenda topics. Budget Analyst Nina Payne announced that the budget packets are ready for department heads and elected officials to pick up. Commissioner Aldrich announced that the Commissioners Court and the media received an official statement in response to the proposed tax rate. He then announced, upon Commissioner Berry's request, that the open house for the Justice of the Peace and Constable, Precinct 1 Building will be Friday, September 22nd and everyone is invited to attend. 27. Call for Citizen input and/or concerns There was no Citizen input. 28. Adjourn. Pg i_ of to BRAZOS COUNTY COMMISSIONER'S COURT DAY OF /O ,°CD Name (PLEASE PRINT) W ems: i. N Organization (PLEASE PRINT) C o r if k' I/ t( n � cZatlh A) XA-e—PP - . pc_l C 12't gill' zcs 6 Pg z of -& BRAZOS COUNTY COMMISSIONER'S COURT /-iDAY OF a r , 20 z.3 i0-,00 AM/PM, Name (PLEASE PRINT) wm • c lam t -ILM `rr- -( 14 R &°r Rli Organization (PLEASE PRINT.) T k(?-c "s w,�— -U&Vt4v(e S e4-0 a-Y (/®. Turk . kco ��sej 6(s� & A Pg 3 of G Name BRAZOS COUNTY COMMISSIONER'S COURT prh DAY O 20 a3 1 0o D�� M,Hen jo-r 4 S ,rev. on Organization (PLEASE PRINT) /41 V P141-�7V- 742> >' zUvek--L� 16 SerV i c�S (J0"-D )Q� Q Pg� ofto BRAZOS COUNTY COMMISSIONER'S COURT '10("^DaY of �.��, Zoe j D : Oi7 �'M� p� aft r Name DT�/—`�st 4-e— JVk van �4rs� Organization (PLEASE PRINT) �� q"("- q 6y '�, Name (PLEASE P 0r BRAZOS COUNTY COMMISSIONER'S COURT DAY Organization (PLEASE PRINT) - G ! I�ule. Mc(lev�c�c�v� i/V pullim"M 1 ► r .NEW Pg 6 of BRAZOS COUNTY COMMISSIONER'S COURT Ff" DAY O 1 D: DiU 0 Name (PLEASE PRINT) b kdo cs fGf-c- W � ia:�ll E' , Organization (PLEASE PRINT) 5Ue&Ma&6VZ' Constitution Week WHEREAS September 17, 2023 marks the two hundred thirty sixth anniversary of the drafting of the Constitution for the United States of America by the Constitutional Convention; and WHEREAS It is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate the occasion; and WHEREAS Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17-23, 2023 as Constitution Week. NOW, THEREFORE, BE IT PROCLAIMED that the Brazos County Commissioners Court does hereby proclaim the week of September 17-23, 2023 as Constitution Week AND urges our citizens to reaffirm the ideals which the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained, and to express gratitude for the privilege of being an American in a Republic which functions under the oldest Constitution still in active use today. PROCLAIMED this �._!� day of Septemb" c 2-1 3. Duane Peters County Judge Steve Aldrich County Commissioner, Precinct 1 Nancy Berry County Commissioner, Precinct 3 ,o:--�lChuck Konderla County Commissioner, Precinct 2 MJl County Commiksybner, Precinct 4 BRAZOS COUNTY BRYAN, TEXAS APPOINTMENT The Commissioners Court of Brazos County does hereby approve the appointment of Bobby Richardson to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2023 through August 31, 2025. 91,�ja� 1uane Peters D Date County Judge BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Dawn Marie Baletka to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2023 through August 31, 2025. Duane eters c Date County Judge BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Wayne Dicky to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2023 through August 31, 2025. ajtc(ia3 Duane Peters Date County Judge BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Dorothy Nevill to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2023 through August 31, 2025. 9 Duane Peters Date County Judge BRoAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Lindsey LeBlanc to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2023 through August 31, 2025. Duane Peters Date County Judge BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Robert Reed to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2023 through August 31, 2025. Duane Peters Date County Judge BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Faye Lane to the BVCOG Criminal Justice Advisory Committee The term of this appointment is September 1, 2023 through August 31, 2025. Duane Peters Date County Judge BRAZOS COUNTY, TEXAS ACCEPTANCE 'OF DONATED%AWARDED. PROPERTY DONATION OF -COUNTY PROPERTY Date: 09110 3. Acceptance of Donated/Awarded Property al]onatton tiunty Property ; of C Awarded' roe requires signed court documentation ]Acceptance of'Donated Inmate Property ' (Requires signed Inmate documentation = NO VALUE ASSESSED) , :.Item Desctiptioii: Please provide all information requested'below as'ap�llcable to•the property being accepted or dtiriated: Forms containing any blank fields will be.returned fotr:completion. Make: :-Model: Year: '•SNNIN #: Futicttonal -Non-Functional.: Explain if Non -Functional Additional Description/Infocmation: Clothing and other misc items left by inmate leaving the ' ;.Brazos Cd' Detention.Center in:the'month of March 2023. ' • Estimated Value: ; Check box for Capital Asset (valuelitiWA:cost 'is over $5000) Acre' tence'of Donated Property Donation of 61in ' Property Check the;appcopriate account, based on Check the appropriate entity.prop&ty being estimated value of propeity tieing accepted:; . : :`donated to: 6.1235000 (Donation - Other)'"' Government Entity:.-.Br8Z6s Co:.-Shei iffs O`ffi gen zattori Nwne 660I0000 (Minor Property - $1 - $4999) Otliei (Due to 5tatuatory 80010000. (Capital PrOcriy - Over $500.0 requirements prior approval is required by Purchasing: Organiaation.Name *Doi atlon' Other account 61235000 is to,be, used ONL Ffor casWcheck fonds'donWolf to Brdzos•Coubly. I•cer'tify'.that�_'the above -mentioned -item hai,been donated;or;awarded to'Btazos County ;,This :iteiii has ,been received in gotid faith"' and upon 'approval -by Commissioner's Court wiIt become a part of ihe'General Fixed Asset Account of Brazos .County. The determination to' accept or reject the donation :will -be"made at the sole discretion of Cominissiondrs .Court based'upon.such things as usefulness,'projected;operating, 'mainteriatice and insurance costs. ; Requesting Department: Brazos Co. Sheriffs Office Department Nacre Authorized Signature • :0rgantzati6n Receiving Donated Property:: Au thorized uthorized Signature Approved by Comtt�issi�riers Court on this . day of . ! iCpnnl lty BRAZOS.COUNTY9. TEXAS ACWTANCKOF DONATE-61AWARDED PROPERTY - DONATION OF COUNTY PROPERTY '09119/23. .Date: Donatibri of County Propeity. �Acceptancc.of Dpikate&AWarded ftwertY ed property r itdocuintnt" requires signed (Awg"" 9 �Acceptaiic6 of DbnatW Inmate Propply 6 (R� signed inmate 140VALUEtASSESSED) Item Desm-p-ripp- Please Or6*1& all Inf6ribitioli requested below -as applicable to the. property beW:iccepted'or d6nited. Forms-containing'any blank - rieldi'will-bearitairned fdr,completloh."' - -Make: -'Moddl: Year. ...... . . .. ...... Tunctiona- NbfirFunctiotiql.' Explain if Noti-Functionial -Additi6nal. '00c 0ti6n/lhfbrmatiop: Clothing; Jewelry;' Electronicsand othef'- items IAby jjiM&dS.jdavjng the graz6 'S 'Co. -Detention Ce�t6fjn the 'm'O"fith of M#-2023. - -Estimated Yalt* Check:fiox'f6r Capiial Asiet (valtieliftidil cost is over S�000) Check thiaP*Prjiatc acc6iufti based on: estirnied'iW66 of prooirty, being accepteO-. .612350OD(Donation ,_.Other)* . 6001.0000.(Minor Property* $1 - S4099) Donation of Coihity Pro _Check th6 appr opriate entity property being 'donated to: :'-'.Government En'dty.'-. -Bra'Z'0*S_'.00: Sheriffs Organization Name qdher (Due to SWitatily requirements jiii6faOpibvi is" iequired by Purchasing .::Organ.izat' to Name *Donation &Ur.- account 61235000 Akto'be used ONLyfor cashIcheckfunds donatCounty..to Brazos County.. ... .. I:ceriify th0fft0�&m.6.t1onM iteh'h...a..s. bddndo dr awarded to: Couryi.:A l...1s:item -leas beenreceived -*i'n:good faith . iiid upon ...... t A66tihi'df Braios'C6itit .. -The determination . to* acceptor " ' a'oFoval.p� ComMissioj�Or's Court Will become a part qfft ixid Asset ty ;.p . .. I * . i ' Geniiil F" A -Oject the dohiatiotf will. be Jziide at the sble-disciredon of Court bakdupon 'such ihibkg as fiseftilriess:' projecoperating, projected :1 .7, maintenance, and insurance costs.' equestinpartmOnt Mi&-Co. Sheriffs Office' , :.Department Name Authoriied'Sig6ptitre :qrganizMt6.n' Receiving Doriatc# Property. - •.... . . Authorized Signature .BRAZOS. CO.0 NTY: DETENTIO N . CENTER INMATE PROPERTY.I.NVENTORY.FORM ',Oate:lnmate Left Facility: 5/24/2023 "::` S.RAZOS"'CO.UNTY: DETENTION -CENTER BRAZOS:000NTY.'DETENTI'ON CENTER BRAZOS-COUNTY. DETENTION. CENTER .........:.....:........:::.. . . •BRAZOS:COUNTY:DETENTION CENTER INMATE -PROPERTY INVENTORY. FORM Inmate Left Fadl�ty:; = BRAZOS COUNTY DETENTION -CENTER INMATE PROPERTY -INVENTORY FORM Date Inmate Left Facility: 5/19%2023 :. Jai! iD:336775 . 50#:137685 _This is to :advise you, MCKINNEY, :CHASE.ALEXANDER that the Brazos County Office -of the SFieriif. will _ :. -... ::grant you a period of one *Week. (five working days] to.have anyone -of your choiee:pickup and%r receive.. , :. :any and all property that yod' have accumulated ' d6i ing your time. -incarcerated In the Brazos Eaunty :...Detention:CenW.:-" In the event that no-one has•pkked up your property after -the expiration of one .::week (five"working days), any and all property will be:donated to the Brazos County Sheriffs Office and :. ::disposed of #o`the. person{sj or organization of:.choice. by the;ocder of the Sheriff of Brazos County, = Texas. Your -:property ikill"not be released to anyone:other than the person that you have" designated • _ to: it up and -can be picked up from :the Release Lobby of the Brazos County Detention Center --located -at 183E Sandy. Paint Rd..Bryan;=TX 77807.. To avoid lone wait times please schedule the - pickup 24 hours In advance: - - :.. • LIST OF P ERTY := . : 10j:"":.:::: ,::Inmate -Signature:: :...-Officer•Signature:- " Oate:S/19/2623 .......... . :Fuson Desi ated To Pick_Up Prope"rty.::: Names ...Address: . .:-Phone#i -: .: Receiver's Si nature: {Induce -Copy Of ID) a :-: Releasing Officefs Signature:::: Dater DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLARAMOUNT. NOTES/EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES: ATTACHMENTS: File Name WAtlacNnsd9 A%d aHe BRAZOS COUNTY BRYAN, TEXAS NUMBER: 9/19t2023 Adoption of the County Budgetforfiscal year ending September 30, 2024. Commissioners Court Nina Payne 09/11 /2023 False False $0.00 - Consider making changes to the proposed fiscal year 2024 budget that the Commissioners Court considers warranted by the law and required by the interest of the taxpayers. Consideration, discussion and approval.. Descri to ion 1_` AWROtlM C4-jCt Duane Peters Date county Judge BRAZOS COUNTY, TEXAS AMENDMENTS TO THE PROPOSED 23-24 BUDGET Amendment # 1 9/19/2023 Type of Amendment: Correction to the Proposed Budget Funding Source: General Fund Reserve Fund Balance Recommended by: County Auditor Motion by__ Judge Pettis FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Reserves Revenue 11,124.00 General Fund Community Contracts Community Contracts Expenditure 11,124.00 Motion: Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and adjusting Brazos Central Appraisal District, which will have an increase of $11,124 to the Community Contract budget. Notes - Increase is due to statutory requirements set by the 88th Legislature., Appraisal District must Board of Directors positions. Estimated cost to hold elections was provided by the Election Administrator. election for three (3) elected Nina Payne Date: . _ _ _ _. 9/19/2023 _County Judge Approy_al - _ _ Date BRAZOS COUNTY, TEXAS AMENDMENTS TO THE PROPOSED 23-24 BUDGET Amendment # 2 9/19/2023 Type of Amendment: Correction to the Proposed Budget Funding Source: General Fund Reserve Fund Balance Recommended by: County Auditor Motion by, Jud a Peters FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Reserves Revenue 171,608.00 General Fund Sheriff Office - Jail - Non Capital Repairs and ✓lain. Expenditure 171,608.00 Motion: Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance by $171,608 and adjusting Sheriff Office: Jail - Non Capital repair and maintenance in the same amount to replace the HVAC unit(s) at the,Jail. Notes- :Pro'ect will not be completed by EOY 2023. \ Date;.. . Nina Payne' 9/19/2023` .County Judge Approval , _ Date - } BRAZOS COUNTY, TEXAS AMENDMENTS TO THE PROPOSED 23-24 BUDGET Amendment # 3 9/19/2023 Type of Amendment: Correction to the Proposed Budget Recommended by: County Auditor Funding Source: Texas Indigent Defense Commission Grant L__- Motion by_ Judge Peters Motion: Change position titles for the following in the Texas Indigent Defense Commission Grant. Job code B0131 Felony Defender - Public Defender to Public Defender 11. Job Code BO1_32 Misdemeanor Defender -.Public Defender -to Public Defender 1. This will have a zero net effect on the total Brazos County Budget. Notes - No Cost to the FY 2024 Budget Nina Payne' Date:_ ; _ 9/1912023, County Judge Approval . Date . - _ BRAZOS COUNTY, TEXAS AMENDMENTS TO THE PROPOSED 23-24 BUDGET Amendment # 4 9/19/2023 Type of Amendment: Correction to the Proposed Budget Funding Source: Information Technology Recommended by: County Auditor Motion by: Judge Peters—i p position title for the following in the Information Technology Department. Job code B1235 AudioNisual Specialist to Audio' Specialist. This will have a zero net effect on the total Brazos County Budget. Notes - No Cost to the FY 2024 Budget Nina Payne` Date: - 9/19/2023. CountyJudge Approval Date. _ __ _ BRAZOS COUNTY, TEXAS AMENDMENTS TO THE PROPOSED 23-24 BUDGET Amendment # 5 9/19/2023 Type of Amendment: Correction to the Proposed Budget Funding Source: Juvenile Court Referee Motion: Date: Recommended by: County Auditor ` Motion by____Judge Pete position title for the following under Juvenile Court Referee. Job code B2206 Associate Judge 2 to Felony Associate Judge / Court Referee. Job code B2906 Court Coord - Juvenile Referee CT Interpreter - Juvenile Court Referee to Court Coordinator - Referee Court Certified Interpreter. This will have a zero net effect on the total Brazos County Budget. - This request was requested by Judge Hilburn, 361 st District Court Judge. Job code Felony As: :iate Judge #2) is funded 50% from Juvenile Court Referee (division 22500100) and 50% from Nina Payne 9/19/2023 County Judge Approval venile Court Referee 2 (division 2280010( (ItIli a3 Date BRAZOS COUNTY, TEXAS AMENDMENTS TO THE PROPOSED 23-24 BUDGET Amendment # 6 9/19/2023 Type of Amendment: Correction to the Proposed Budget Recommended by: County Auditor Funding Source: Associate Judge #1 - Administration E Motion by: Judge Peters Motion: Change position title for the following.undcr Associate Judge #1. Job code B2201 Associate Judge 1 to Misdemeanor Associate Judge. This will have a zero net effect on the total Brazos County Budget. Notes - This re uest was requested by Judge Hilburn, 361st District Court Jud e. Nina Payne; « Date: _ 9/19/2023 County Judge Approval BRAZOS COUNTY, TEXAS AMENDMENTS TO THE PROPOSED 23-24 BUDGET Amendment # 7 9/19/2023 Type of Amendment: Correction to the Proposed Budget Recommended by: County Auditor Funding Source: Associate Judge #2 L, Motion by: Judge Peters Change position titles for the following under Associate Judge #2 Job Code. Job code Felony Associate Judge/Juvenile Court Referee (Associate Judge #2) is funded 50% from Juvenile Court Referee (division 22500100) and 50% from Associate Judge 2 (division 22800100). Job Code 2207.Court Reporter - Associate Judge 2 to Court Reporter Family Law Associate Judge. Job Code 2208 Bailiff - Associate Judge 2 to Bailiff - Family Law Associate Judge. Job Code 2209 Court Coordinator - Associate Judge 2 to Court Coordinator - Family Lasv Associate Judge. Notes : This request was requested by Judge Hilburn, 361 st District Court Judge. Job code Felony ' 'ate Judge/Juvenile Court Referee Associate Judge #2 is funded 501/6 from Juvenile Court Referee division 225001 d 50% fromAssociate e 2 division 22800100). - Al Nina Payne` Date: 9/19/2023 _ ` _ ounty Judge Approval- Date . BRAZOS COUNTY, TEXAS AMENDMENTS TO THE PROPOSED 23-24 BUDGET Amendment # 8 9/19/2023 Type of Amendment: Amendment to the Proposed Budget Funding Source: General Fund Reserve Fund Balance Recommended by: Commissioner Konderla Motion by Commissioner Konderla FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Reserves Revenue 139,173.00 Gencral Fund Sherriff Office - Administration Salary and Wages Expenditure 96,048.00 General Fund Sherriff Office - Administration Benefits Expenditure 42,125.00 General Fund Sherriff Office - Administration Supplies and Other Charges Expenditure 1,000.00 Motion: Create additional Deputy - Sheriffs Administration, Job Code B1415 Position 38 to be assigned to Courthouse Security. This will increase salary and wages by $96,048, increase benefits by $42,125 and increase supplies and other charges by $1,000 in the Sheriffs Office - Administration, and increase; the use of reserve fund balance by $140,173. Supplies and other charges consist of $1,000 for uniforms. The cost for the following.items. such as bullet proof vest - $1,000 hand-held, radio - $2,000, taser - $2,500 and the cast for a county cell phone - $600 will come out of Fund 22000 Courthouse Security Division 51000100. Notes -.This position was requested during the budgeting rocess to assist Courthouse Security. Nina Payne " a Date:. 919l2023 County Judge Approval Date BRAZOS COUNTY, TEXAS AMENDMENTS TO THE PROPOSED 23-24 BUDGET Amendment # 9 911912023 Type of Amendment: Amendment to the Proposed Budget Funding Source: General Fund Reserve Fund Balance Recommended by: Commissioner Konderla L___` Motion by: Commissioner Kondeda FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Reserves Revenue 74.237.00 General Fund Sherriti Office - Administration Salary and Wages Expenditure 45,745.00 General Fund Sherriff Office - Administration Benefits Expenditure 28,492.00 Motion Create additional Telecommunications Officer - Sheriff's Administration, Job Code B1444 Position 1. This will increase salary and wages by $45,745 and increase benefits by $28,492 in the Sheriffs Office- Administration, and increase the use of reserve fund balance by $74,237. Notes - Additional operational expenses will not be needed for this position. - Nina Payne , \ C l ` I a `� Date: 911912023 County Judge Approval _ _Date - BRAZOS COUNTY, TEXAS AMENDMENTS TO THE PROPOSED 23-24 BUDGET Amendment # 10 9/19/2023 Type of Amendment: Amendment to the Proposed Budget Funding Source: General Fund Reserve Fund Balance Recommended by: Commissioner Konderla Motion by:_ Commissioner Konderla_ } FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Reserves Revenue 96,709.00 General Fund Sherriff Office - Jail Administration Salary and Wages Expenditure 61,576.00 General Fund Sherriff Office - Jail Administration Benefits Expenditure 32,433.00 General Fund Sherriff Office - Jail Administration Supplies and Other Charges Expenditure 2,700.00 Motion: Create new position called Program Re -Entry Case Worker - Sheriff's Office-- Jail Administration, Job Code B1564 Position 1. This will increase salary and wages by $61,576, increase benefits by $32,433, and increase supplies and other charges by $2,700 in the Sheriffs Office - Jail Administration, and•increase the use of reserve fund balance by $96,709. Supplies and other charges consist of $2,500 for a computer and $200 for a desk phone. Notes - This position xvill.help the Program Re-Entiy Coordinator in the Shepiffisf0ffice -.Jail Adm nistratto Nina Payne" Date: 9/19/2023 CountyJudge Approval Date- BRAZOS COUNTY, TEXAS AMENDMENTS TO THE PROPOSED 23-24 BUDGET Amendment # 11 9/19/2023 Type of Amendment: Amendment to the Proposed Budget Funding Source: General Fund Reserve Fund Balance Recommended by: Commissioner Berry Motion by- Commissioner Berry FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Reserves Revenue 64,000.00 General Fund Expenditure 64,000.00 General Capital Improvement Fund Revenue 64,000.00 General Capital Improvement Fund Constable Precinct 3 Capital Outlay Expenditure 64.000.00 Motion: Vehicle'Replacement for Constable Oct #3, Unit #901, to include the cost of equipment that is not transferrable, decals, and window tinting. This would increase the use of reserve fund balance by $64,000 and increase capital outlay in the General Capital Improvement Fund by $64,000. Notes - Capital Improvement Plan Request #30 C--\ Nina Payne' `�� Date: 9/19/2023 CountyJudge Approval Date---- - i BRAZOSCOUNTY RESOLUTION LEVYING A TAX RATE FOR THE COUNTY OF BRAZOS FOR THE TAX YEAR 2023 WHEREAS, the Commissioners' Court is responsible for the levy for adoption of a tax rate for Brazos County. NOW, THEREFORE, BE IT RESOLVED that the Commissioners' Court of Brazos County, Texas does hereby levy or adopt the tax rate on $100 of valuation for the County of Brazos for the tax year 2023 as follows: $0.368986 for the purpose of maintenance and operations $0.040714 for the payment of principal and interest on county debt $0.409700 Total Tax Rate THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S RATE. THE TAX RATE WILL EFFECTIVELY BE RAISED BY 7.80 PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $-20.32. BE IT FURTHER RESOLVED that the tax assessor/collector is hereby authorized to assess and collect the taxes of Brazos County in Accordance with the above set rate. ADOPTED this the 19th any of Sip}ember 2023 Duane Peters, County Judge Steve Aldrich, Commissioner Precinct 1 79�n� 4EZ��� , - Nancy Berry, ommissioner Pr cinct 3 - uck Konderla, om 3ssioner P ct 2 Wanda Wats ommissioner Precinct 4 Atteste Karen McQueen, County Clark BRAZOS COUNTY BRYAN, TEXAS Tax Increase Ratification of the property tax increase due to the adoption of the budget that will require more revenue from property taxes than in the previous year. This budget will raise more revenue from property taxes than last year's budget by an amount of $11,739,541 which is a 12.38 percent increase from lasty year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $3,649,976. APPROVED: Duane Peters Date County Judge Brazos County Administration Bldg. • 200 S. Texas Ave. • Suite 310 . Bryan, Texas 77803 • Fax: (979) 361-1176 Resolution No. 23-020 A RESOLUTION APPROVING THE BUDGET OF THE BRAZOS COUNTY EMERGENCY COMMUNICATIONS DISTRICT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the laws of the State of Texas provided for interlocal governmental agreements to benefit the citizens of the State; and, WHEREAS, the voters of Brazos County have approved the establishment of the Brazos County Emergency Communications District in accordance with State law; and, WHEREAS, the Board of Managers of the District have approved the Budget for fiscal year 2023- 2024; and, WHEREAS, Section 772.309 of the Health and Safety Code requires the approval of the District's budget by the Commissioners Court of the County located in the District and a majority of the participating jurisdictions in the District; and, WHEREAS, the undersigned authorities have, in public meeting, approved the annual budget of the District as submitted to them; NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS THAT: 1. The Commissioners Court of Brazos County, Texas hereby approves the annual budget of the District as submitted to them and as provided for by law. 2. A copy of the budget is attached hereto as Exhibit "A' and incorporated herein by this reference for all purposes. 3. This Resolution shall be effective immediately upon its adoption and passage. ADOPTED AND P by affirmative vote this 19 day of Sinf��-, 2023. BY: Duane Peters, County Judge ATTES4kden BY: L° McQueen, Cot ty rk BRAZOS COUINTY- 9,-. 11 s" 3 FIRST TO RESPOND, BRUIN COUNTY EMERG''E'NCY- -COM'MUNICATIONS DISTRICT Ver. 20.00 7/20/2023 Mission Statement The mission of the Brazos County Emergency Communications District is to quickly and accurately respond to citizens in need by operating and maintaining a reliable and technologically advanced 9-1-1 system and managing a multi -discipline emergency communications center in support of participating police, fire, and EMS agencies. AP lt'11§21 What does Brazos County 9-1-1 do? 1 Structure & Organization 2 Advantages of a Combined Dispatch Center 3 Proposed Communications Pay Scale 4 9-1-1 Call Statistics 5 Dispatch Statistics 6 5 Year Dispatch History 7 Sharing the Cost of Communications 8 FY 2024 Budget Totals 9 • 10 Revenues 11 Expenditures 12 9-1-1 Wages 13 9-1-1 Benefits 15 9-1-1 Supplies 16 9-1-1 Maint. & Contractual Services 17 9-1-1 Education, Training, & Misc. Services 19 Capital Outlay 20 City of Bryan Consolidated. .- 21 Dispatch Wages 22 Dispatch Benefits 23 Dispatch Supplies 24 Dispatch Maint. & Contractual Services 25 Dispatch Education, Training, & Misc. Services 26 unty Consolidated Dispatch Expenditures 27 Dispatch Wages 28 Dispatch Benefits 29 Dispatch Supplies 30 Dispatch Maint. & Contractual Services 31 Dispatch Education, Training, & Misc. Services 32 What does Brazos County 9-1-1 do? One District, Two Missions - We own, upgrade, and maintain the local 9-1-1 system. - Our 9-1-1 workstations process over 100K 9-1-1 calls annually at 5 locations. - We assign physical addresses for rural Brazos County & the Texas A&M campus. - The system is funded by 9-1-1 service fees. - Provides Emergency Dispatch services at cost. - Is utilized by the City of Bryan & Brazos County. - Answers 9-1-1 & Non -emergency calls & Text messages. - Dispatches calls for participating police & fire agencies. - Monitors & tracks units in the field. - Is funded by annual contracts & billed monthly. 9-1-1 WORKSTATIONS IN BRAZOS COUNTY '13 TOTAL 9-1-1 3 WORKSTATIONS 3 2 Backup ALL 91 '111 HN111 I 3i'Ar"IJIM V COUNTY APPOINTMENTS VFD APPOINTMENT Y X _ iTY 4 c c HR Coordinator Training/QA Manager "C—d—I.,t W1t..,.".1C1 r Day Team 1 Supervisor I- COB PD Dispatcher I BCSO Oispatche COB PD Dispatched V �`OB FO Dispatcher —I C—ble Dispatcher , Executive Director Associate Director Senior Systems Admin Network Admin. Communications Manager IM Part -Time Dispatchers �LDay Team 2 Supervisor PD� e� COB F9COB Dls� V COB FD Dispatcher I C� II Taker sharedTAC Radio �I --ElNi_ghtTe_am"i Supervisor COBS COB Dispatcher � PD COBPD Dispatcher� eVFD Dispatcher COB COB FD Dispatcher Call Taker 9-1-1 Database Manager Night Team 2 Supervisor COB PD Dsp tcher-'�COB PDDispatcher BUO Oispatfher V COB FDCOS FD Dispatcher 2 bc911N*M1 Advantages of a Combined Dispatch Center Financial Advantage: - Costs are shared between the 9-1-1 District, the City of Bryan, and Brazos County. Expenses include: - Personnel costs - Building Lease & Supplies - Equipment & Software Maintenance - Education & Training Operational Advantage: - Superior Interagency Communications - Ability to respond to day-to-day fluctuations in call volumes - Large pool of cross -trained dispatchers to staff large-scale events - Single point of contact for participating agencies & the public The Brazos County Emergency Communications District is proud to provide 9-1-1 Service to these great entities. ® t Att I A M -'�'= 0 CITY OF BRYAN CITY OF COLLEGE STATION TEXAS A&M BLINN Th, ca„ d 1.i/i. TPms Sqk.: Home of Texas Ad-M University' U N I V E R S I T Y COLLEGE. Sheriff's Office Police Department Police Department Police Department Brazos County Pct. 1 Constable Fire Department Fire Department EMS Service based Police Units Pct. 2 Constable Animal Control Animal Control Pct. 3 Constable City Marshals City Marshals Pct. 4 Constable South Brazos County VFD District 2 VFD Pct. 3 VFD The District also provides Dispatching Services to the entities in red. Pct. 4 VFD Proposed • • Pay Scale2023-2024 Communications Specialist TRAINEE CS-1 CS-21PT-1 CS-3 CS-MPT-2 CS-5 CS-6 CS-7 CS-8 CS-9 CS-10 CS-M Hourly $20.00 $20.60 $21.22 $21.85 $22.51 $23.19 $23.88 $24.60 $25.34 $26.10 $26.88 CS-10 Plus Annually $41,600 $42,848 $44,133 $45,457 $46,821 $48,226 $49,673 $51,163 $52,698 $54,279 $55,907 Merit Minimum 12 Minimum 12 Minimum 12 Minimum 12 Requirements Successful Successful months of Minimum 12 months of Minimum 12 months of Minimum 12 Minimum 12 Minimum 12 months of Minimum 12 {or Completion of Completion of experience at months of experience at months of experience at months of months of months of experience at months of _ ."Irt Process Training the CS-1 level & experience at the CS-3 level8 experience at the CS-6level 8 experience at experience at experience at the CS•9level 8 experience at Advancement• 5 Program Basic TCOLE the CS-2 level Intermediate the CS4 level Advanced the CS-6 level the CS-7 level the CS-8 level Master TCOLE the CS-10 License TCOLELicense TCOLE License License Supervisor ""• In addition to meeting the minimum months of service requirements, all advancements require a positive Communications SUP-2 SUP-3 SUP-M performance evaluation from the employee's supervisor, who will make a recommendation to the Executive Director. Part time employees will be paid at the CS-2 or CS-4 level, based on TCOLE license level. An employee SUP-1 may be denied advancement, and may be reduced to a lower pay level upon sufficient grounds to indicate a failure Hourly $29.43 $31.08 $64,646 Minimum 18 $32.74 $68,099 SUP-3 Plus Merit Minimum 18 to maintain a proper level of performance, attendance, or any other violation of established policies and procedures. Final approval for advancement rests with the Executive Director. Stipends (listed below) are paid to individuals that act as Communications Training Officers (CTO), work evening or night shift, serve as Team Leaders, or speak a second language. The District will also provide an annual longevity incentive for each year of service worked as well as an opportunity for an additional incentive payment based on good attendance. All of our full-time Annually $61,214 Intermediate months of Minimum 18 months of employees recieve a comprehensive benefits package which includes paid vacation, holidays, & sick leave. Health, Requirements for ense TCOLIE&Appoi tment 8Appointment experience at months of experience at vision, dental, & life insurance as well as access to Flexible Spending Accounts FSA for healthcare and p 9 ( ) nt., Advancement* by Executive the SUP-1 level experience at the SUP-3 level dependent care expenses. As are long term disability and an outstanding retirement plan through the Texas County Director & Advanced TCOLELicense Additional the SUP-2leval Skill & Master TCOL License & - & District Retirement System(TCDRS), which includes a 200% match from the District ""' Based Annual pay listed on this scale is an estimate based on a standard 40 hour work week. Overtime hours are paid at 1.5 times the regular rate of pay in TEAM LEADER NS-1 NIGHT &EVENING NS-2 SHIFT NS-3 LANGUAGE' TRAINER accordance with Federal law. NS-4 L-1 TR-1 ORRZ05 COUNTY TL-1 Pay Period $60 $40 $100 $150 $300 $40 Hourly $4.50 944C3 * 0 Annually $1,560 $1,040 LEVELS CS-1 $2,600 LEVELS CS-4 $3,900 LEVELS SUP-1 $7,800 $1,040 Annually varies ■ ■ Standardized Requirements Appointment as For the most up-to-date information, please visit our LEVEL SUP•M written 8 oral Requirements Appointment as for Slipeiids , Team Leader through CS-3 through CS-M through SUP-3 g for Stipends CTO exam webslte at bc911.org. 9•�=iai�� 2022 9-1-1 Call Statistics Total 9-1-1 Calls at Primary PSAPs Wireline Wireless VolP SMS Totals % Wireline Wireless VolP SMS Totals January 202 3,765 233 11 4,211 7.95% 143 3,153 173 7 3,476 8.15% February 195 3,562 201 13 3,971 7.49% 130 2,956 160 14 3,260 7.65% March 233 3,827 254 21 4,335 8.18% 202 3,327 158 11 3,698 8.67% April 217 4,060 316 20 4,613 8.71516 158 3,540 190 15 3,903 9.15% May 1 205 3,960 1 313 12 1 4,490 8.47% 151 3,146 146 17 3,460 8.11% June 227 3,971 311 21 4,530 8.55% 192 3,051 173 1 6 3,422 8.03% July 200 4,078 245 35 4,558 8.60% 266 2,852 181 19 3,318 7.78% August 253 4,011 301 22 4,587 8.66% 175 3,179 169 8 1 3,531 8.28% September 202 3,870 290 24 4,386 8.28% 180 3,606 172 14 3,972 9.32% October 184 4,077 281 28 4,570 8.63% 178 3,336 145 11 3,670 8.61% November 225 3,692 262 22 1 4,201 8.55% 161 3,195 157 14 3,527 8.27% December 1 187 1 4,038 1 284 22 1 4,531 1 8.55% 139 3,059 190 13 3,401 7.98% TOTALS 1 2,530 1 46,911 1 3,291 251 2075, 38,400 2,014 149 " � a PERCENTAGE 1 5% 1 89% 1 6% 0•� 5% 90% 5% 0% Total 9-1-1 Calls at Secondary PSAPs Wireline Wireless ., VoIP PSAP SMS Totals % Wireline Wireless UEMS VolP PSAP SMS Totals January 5 84 3 0 92 6.97% 5 19 5 1 30 6.70% February 8 90 0 0 98 7.43% 2 32 3 0 37 8.26% March 9 97 1 1 108 8.19% 4 32 2 0 38 8.48% April 12 100 0 2 114 8.64% 2 48 2 0 52 11.61% May 7 72 0 0 79 5.99% 2 19 3 0 24 5.361% June 7 61 1 0 0 1 68 5.16% 2 11 1 2 0 1 15 3.35% July 16 46 1 1 64 4.85% 3 10 1 0 1 14 3.13% August 10 90 1 0 101 7.66% 8 20 2 0 30 6.70% September 12 220 0 0 232 17.59% 6 64 1 0 71 15.85% October 10 116 1 0 127 9.63% 11 43 2 1 57 12.72% November 11 133 2 2 148 11.22% 3 46 3 1 53 11.83% December 5 82 1 0 88 6.67% 1 26 0 0 27 6.03% TOTALS 112 1,191 10 6 49 370 26 3 PERCENTAGE 8% 90% 1% 0%low Five Year History of 9-1-1 Calls (by Primary PSAP) BCM-911 V.MV REI 57,879 56,581 1 54,593 1 58,397 52,983 C-5V PSJ�P 39,634 41,350 38,250 47,654 42,638 TOTAL: 2022 9-1-1 Calls (by PSAP) UPD - 1.4%J \-UEMS - 0.5% 2022 9-1-1 Calls (by type) SMS 0.4 % +0.0% +0.3% +0.6% BRRZOS COUNTY 944 09 Dispatch Statistics - 2022 BRYAN POLICE DEPARTMENT 34,115 I I Calls for Service 1 34,737 33,901 35,092 Self -Initiated (non -traffic) 13,125 13,877 10,823 11,592 Self -Initiated (MDC only) 2,344 2,788 3,739 5,362 Traffic Stops 20,476 19,367 11,136 14,08E Info/Cancelled Calls 7,281 6,461 5,427 7,176 Off -Duty Security Jobs 3,305 3,805 2,496 2,669 Animal Control Calls 7,912 7,771 6,558 6,594 TOTAL CALLS: BRYAN FIRE DEPARTMENT BRAZOS COUNTY SHERIFF'S OFFICE 085 Callsfor5ervice 366 Self -Initiated (non -traffic) 172 Self -Initiated (MDC only) 141 Traffic Stops L34 Info/Cancelled Calls )07 Off -Duty Security Jobs L40 jAnimal Control Calls FIL TOTAL CALLS: Medical Calls 9,595 9,463 9,375 10,661 10,658 Info/Cancelled Calls 523 478 474 657 585 Controlled Burn Calls 105 60 126 106 120 TOTAL CALLS: 11,224 11,417 10,285 10,164 10,040 6,272 7,362 6,613 5,639 5,791 21,244 25,056 33,767 28,112 22,524 9,138 7,198 7,055 8,376 7,563 1,331 1 1,389 1,230 1,396 1, 404 2,673 2,879 2,046 2,552 2,456 2,954 3,055 2,578 2,484 2,869 BRAZOS COUNTY CONSTABLES Calls for Service Self -Initiated (non -traffic) Self -Initiated (MDC only) Traffic Stops Info/Cancelled Calls Off -Duty Security Jobs Animal Control Calls TOTAL CALLS m M QM offi 335 394 291 346 352 5,344 5,158 4,021 4,392 6,713 394 822 722 1,750 2,106 2,163 3,140 2,214 3,446 2,105 0 0 0 0 0 970 971 491 751 1,231 19 16 25 35 1 24 e e a e VOLUNTEER FIRE DEPARTMENTS Fire Calls Medical Calls Info/Cancelled Calls Controlled Burn Calls TOTAL CALLS: 2022 Calls for Service by entity (Excludes MDC only calls) 2018 2019 2020 2021 2022 4,175.. �4,555_ l5 067, 5,•276. -4,765'' BRRZOS COUNTY944 0 *0 5 Year History of Calls for Service (Excludes MDC only calls) Changes in Call Volume Over Five Years (2018-2022) 2018 2019 2020 2021 2022 -8.6% 18.9% 14.1 it t Calls for Service -4.4% Since 2018 COB down by 5.2%, BC down by 2.8% over a 5 year period MI • •�14524212'S,034,' 136;956_ - ` 138924 Sharing the Cost of Communications trrfir-rc•urSt.�• Overall Dispatch Split - FY 2024 The costs associated with operating our combined dispatch center are shared by the City of Bryan & Brazos County. Two primary factors dictate what percentage of those costs each entity is responsible for. Keep in mind that it takes 4 full-time dispatchers to operate each 24/7 dispatch position in our combined communications center. 1. Calls for Service - We look at the numbers of calls we processed for each agency over the last three years and calculate the overall percentage attributable to each responding agency. This number is used to split the cost of our Call Takers, which are shared by all agencies. The City of Bryan has agreed to take on a slightly higher share of these positions for FY 2023 in order to equalize the bottom line percentage increase for the City and County. 2. Dedicated Radio Positions - We look at the number of radio positions that will be dedicated to each agency for the upcoming fiscal year. These two factors combine to determine the "Overall Split" used for dividing dispatch costs for each fiscal year. The split for FY 2023 is outlined in the following graphics. This method causes a slight variation from year to year in the dispatch funding ratio. This year's budget is structured around the same split from FY 2023 in order to maintain a similar percentage increase for both the City of Bryan and Brazos County. This ratio will be a topic of discussion as be fine tune our final numbers for the upcoming fiscal year. RAMP Part-time Dispatchers Communications Ip, F� Manager ■ =City of Bryan '�9ti • • • • • = y c Brazos Count � FY 2024 BUDGET TOTALS DISTRICT WAGES FY 2023 $574,853 PROPOSED9-1-1 $632,963 •. $58,110 BENEFITS $257,982 $331,106 $73,124 SUPPLIES $17,200 $20,425 $3,225 MAINTENANCE & CONTRACTUAL SERVICES $587,228 $651,276 $64,048 EDUCATION, TRAINING & MISC. SERVICES $60,820 $78,893 $18,072 CAPITAL OUTLAY $153,500 $107,500 ($46,000) CAPITAL RESERVE $211,011 $203,898 ($7,113) 9-1-1 DISTRICT TOTAL:1 $1,862,594 1 $2,026,060 1 $163,467 CITY OF BRYAN DISPATCHPROPOSED WAGES $1,485,510 $1,658,906 $173,396 BENEFITS $569,885 $593,420 $23,536 SUPPLIES $2,722 $680 ($2,041) MAINTENANCE & CONTRACTUAL SERVICES $73,290 $49,777 ($23,513) EDUCATION, TRAINING & MISC. SERVICES $25,049 1 $18,397 1 ($6,652) CITY OF BRYAN DISPATCH TOTAL: I - $2,156,455 1 $2,321,180 1 $164,725 BRAZOS COUNTY D,ISPATCi4 WAGES FY 2023 $861,267 PROPOSED FY 2024 $961,799 FROM FY 2023 $100,531 BENEFITS $330,407 $344,052 $13,645 SUPPLIES $1,578 $395 ($1,183) MAINTENANCE & CONTRACTUAL SERVICES $42,492 $28,860 ($13,632) EDUCATION, TRAINING & MISC. SERVICES $14,523 $10,666 ($3,857) BRAZOS COUNTY DISPATCH TOTAL: 1 $1,250,267 1 $1,345,771 1 $95,504 FY 2023 PROPOSED FY 2024 FROM FY 2023 FY 2024 GRAND TOTAL: $5,269,316 1 $5,693,012 7$423,696 9-1-1 DISTRICT REVENUES & EXPENDITURES REVENUES Emerl;encv Service Fees 1 $1,849,133 1 $1.94 N Emergency Service Fees are collected from individuals and businesses on a monthly basis who use landline, wireless, or VoIP a phones. These funds are used to pay for the personnel and equipment needed to build and maintain our local 9-1-1 system. Uj W G Investment Income The District earns interest from our investment accounts with TexPool, First Financial Bank, and Brenham National Bank. The J Q number above reflects a realistic estimate of our anticipated interest and investment earnings for FY 2024. Interest rates from F- c TexPool and Certificates of Deposit have increased substantially over the past year. Disoatch Contracts I S3.406.723 This line item represents revenue generated by the Contracts for Dispatch Services between the 9-1-1 District, the City of e Bryan, and Brazos County. Specific details of the costs involved in these contracts can be found in this document in the W sections outlining Dispatch Services Expenditures for the City of Bryan and Brazos County. As a reminder, dispatch services are 0 1 provided by the District at cost. Fund Transfer from Reserves The District will not be transferring any funds from reserves for FY 2024. J_ Q W I FY 2023 PROPOSED1 FROM 1 TOTAL REVENUE: $5,269,316 1 $5,693,012 1 $423,696 `fl 9-1-1 District Operating Costs 1 $1,498,082 1 $1,714,662 1 $216,580 ,n This represents the annual operating cost of the District's 9-1-1 system. This includes wages, benefits, supplies, maintenance acontracts, education, training, and all other misc. costs. Capital purchases are not included here, but are noted separately LU below. c Dispatch Operating Costs 1 $3,406,723 1 $3,666,952 1 $260,229 This amount represents the total annual expense to operate the Combined Dispatch Center. This includes wages, benefits, 1„ (supplies, maintenance contracts, education, training, and all other misc. costs. This number has increased from FY 2023 due, aprimarily, to a substantial adjustment to our dispatch pay scale, which raises our starting pay to $20/hr. Other costs have also cincreased, including health insurance contributions and equipment maintenance costs. However, the 9-1-1 District has taken on a larger share of many of those costs in an effort to offset the pay scale adjustments. Capital Outlay 1 $153,500 1 $107,500 1 ($46,001 In These funds are used to upgrade furniture, equipment, technology, and infrastructure owned by the 9-1-1 District. Capital aoutlay for FY 2024 includes funding to replace CAD computers in our Dispatch Center and Training Room, new network cequipment, upgrades to back-up radios, and funds needed for building design work. Transfers to Capital Reserve 1 $211,011 $203,898 ($7,113) The District anticipates being able to transfer the above funds into reserves for FY 2024. a W FY 2023 PROPOSED FY 20241 TOTAL EXPENDITURES:1 $5,269,316 1 $5,693,012 1 $423,696 12 Executive Director 1 $153,710 1 $169,081 1 $15,371 This line item funds the salary for the Executive Director position and is paid 100% with 9-1-1 emergency service fees. a W c Associate Director 1 $115,500 1 $127,281 1 $11,781 This line item funds the salary for the Associate Director position and is paid 100% with 9-1-1 emergency service fees. This 7LU=0-1 year's budget includes an increase comparable to that which is proposed for our dispatch employees. 9-1-1 Database Manager 1 $71,126 1 $78,392 1 $7,266 J This line item funds the hourly wages for the 9-1-1 Database Manager position and is paid 100% with 9-1-1 emergency service fees. This year's budget includes an increase comparable to that which is proposed for our dispatch employees. W Senior Systems Administrator 1 $72,800 1 $80,226 1 $7,426 Ln 7;5service is line item funds the hourly wages for the Senior Systems Administrator position and is paid 100% with 9-1-1 emergency fees. This year's budget includes an increase comparable to that which is proposed for our dispatch employees. Network Administrator 1 $66,560 1 $73,349 1 $6,789 This line item funds the hourly wages for the Network Administrator position and is paid 100% with 9-1-1 emergency service 70g fees. This year's budget includes an increase comparable to that which is proposed for our dispatch employees. M Human Resources Coordinator 1 $48,196 1 $55,426 1 $7,229 J Ii ms une item rungs the nouny wages ror the numan Kesources Looromator position ano is paia tuuio witn y-.t-1 emergency service fees. This year's budget includes an increase comparable to that which is proposed for our dispatch employees. W 0 13 9-1-1 WAGES (Continued) Overtime Pay 1 $6,950 1 $6,950 1 $0 This money is used to pay for overtime hours worked by hourly 9-1-1 administrative staff. It is based on historical data in ;5 conjunction with our anticipated needs over the upcoming fiscal year. W 0 Incentive Pav 1 $25,854 1 $26,658 Any District employee with at least one year of service will earn longevity pay. This incentive accrues monthly and is paid out 15 each December. The amount varies from year to year based on the years of service of each employee. W Part -Time Pay $14,157 $15,601 $1,444 These funds are used to pay for one janitorial position. This year's budget includes an increase comparable to that which is Wproposed for our dispatch employees. c FY 2023 PROPOSED FY 2024 FROM 1 TOTAL 9-1-1 WAGES: $574,853 $632,963 1 $58,110 14 9-1-1 BENEFITS Retirement 1 $66,274 1 $120,412 1 $54,137 7ujadjustment is money funds the District portion of our retirement plan. As a result of poor market performance, the TCDRS rate for the coming year will be increasing to 12.65%. No adjustment will be made for our retirees this year as we included a 40% CPI last year. The District will continue to supplement a portion of dispatch -related contributions to help lower the overall cost for the City of Bryan and Brazos County. Worker's Comp. Insurance 1 $1,641 1 $1,582 ($59) r,7AT_his_1ine item is used to pay for worker's compensation insurance from TML and varies annually. Social Security/Medicare 1 $43,976 1 $48,422 $4,445 This item funds the District's portion of Social Security and Medicare at a rate of 7.6S% of the total wages. a W C Unemployment 1 $1,260 1 $0 1 ($1,260) C„ The District has opted to move away from the pre -paid model for unemployment. Future payments will be made using reserve afunds on an as needed basis. This pay as you go model represents a better value for the District. LU W Health Insurance/Clinic 1 $144,830 1 $160,690 1 $15,860 ,,, This line funds the health insurance premiums for District employees and retirees. It also includes the cost of life insurance, long term disability, as well as the administrative costs associated with the Flexible Spending Accounts and Health Savings rLU Accounts. PROPOSED •. TOTAL 9-1-1 BENEFITS: $257,982 $331,106 $73,124 15 9-1-1 SUPPLIES Office Supplies 1 $14,400 1 $17,100 1 $2,700 h These funds are used to purchase general office supplies and paper goods in support of 9-1-1 District staff. The District takes aon an increased portion of these expenses to help keep costs low for our partner agencies. Overall costs for this category are ounchanged from FY 2023, however, the District is taking on a larger share of the overall expenses in this category. 25 N This item funds costs associated with sending and receiving mail and parcels as well as the District's post office box. The aDistrict takes on an increased portion of these expenses to help keep costs low for our partner agencies. Overall costs for this LU category are unchanged from FY 2023, however, the District is taking on a larger share of the overall expenses in this category. e • ji . . Printing/Recycling $1,600 $1,900 $300 17LUare funds are used to produce training materials, posters, forms, high volume copy jobs, and a small monthly recurring fee ecycling container. Overall costs for this category are unchanged from FY 2023, however, the District is taking on a larger of the overall expenses in this category. FY 2023 PROPOSED FY 2024 TOTAL 9-1-1 SUPPLIES:1 $17,200 1 $20,425 1 $3,225 16 9-1-1 MAINTENANCE & CONTRACTUAL SERVICES r: Sfrt Center Lease 109,155 1 $15.311 ,,, This item covers the District's portion of the lease payments along with pest control and carpet cleaning. The District also J a funds 100% of the lease and network costs associated with our downtown backup facility. The District is taking on a larger F- c share of the overall expenses in this category to help reduce costs for our dispatch partners. DESCRIPTIONLINE # LINE ITEM .•. Phone/Radio Logging Recorder Maint. $5,286 $6,938 $1,652 This line item is used to pay for software and hardware maintenance on our system which records and stores our radio and aphone traffic. Costs for each entity are based upon the number of dedicated radio positions and the overall number of calls for W service. The District is taking on a larger share of the overall expenses in this category to help reduce costs for our dispatch C partners. PC & Network Maint. & Misc. E 149 1 $19,724 1 $6,575 This line provides funds for the repair, replacement, and maintenance of existing PC's and associated hardware. Examples not aonly include smaller items such as keyboards, mice, video and sound cards, and network interface devices, but also include larger purchases that might not qualify as capital items. The District is taking on a larger share of the overall expenses in this c category to help reduce costs for our dispatch partners. Financial Audit $11,597 $12,100 $503 This item funds an independent audit of the District's financial records as required by the Texas Health & Safety Code. a W 0 M Legal, Actuarial, & Misc. Fees 1 $14,700 1 $15,000 1 $300 This line item funds the use of general counsel throughout the fiscal year as well as several legal partnership projects in J conjunction with the Texas 9-1-1 Alliance. It also funds an actuarial study required by our auditor for GASB reporting. c Reporting requirements vary each year and these funds are adjusted annually on that basis. 1 1 $17,592 1 (515,979 ,,, This line item funds equipment, software, and training related to cybersecurity for the 9-1-1 District and it's dispatch partners. J a This includes anti -virus software, network components, firmware upgrades, network monitoring, two -factor authentication, o and an annual cybersecurity awareness campaign. Misc. Software Maintenance/Subscriptions 1 $11,210 1 $13,763 1 $2,554 J This line item funds software maintenance for software such as the District's accounting package, web page, testing software, r;5 etc. W c Equipment Leases 1 $5,392 1 $6,403 1 $1,011 J This item pays for the 9-1-1 District's portion of the copier lease and exercise equipment. The District is taking on a larger share of the overall expenses in this category to help reduce costs for our dispatch partners. W G 17 UPS Maintenance $3,680 $4,370 $690 ,� This line item funds the annual maintenance, on -site repair, and technical support for the Uninterruptible Power Supplies. The District is taking on a larger share of the overall expenses in this category to help reduce costs for our dispatch partners. W C Non -Emergency Communications 1 $39,252 1 $56,613 1 $17,361 Mathis his line item includes non -emergency telephone lines, long distance charges, and mobile devices for 9-1-1 District personnel. he cost of these items has not increased from FY 2023, but the District is taking on a larger share of the overall expenses in category to help reduce costs for our dispatch partners. Interagency Projects 1 $15,500 1 $15,500 1 $0 These funds are used to fund projects and programs in partnership with our local and regional groups and agencies. Funding a for FY 2024 includes paying for a portion of countywide aerial imagery in partnership with several local agencies, membership W as a partner in BVCNET, as well as providing funds to support the ongoing functions of the Amber Alert Network Brazos Valley o (AANBV). 9-1-1 Emergency Services IP Network 1 $59,532 1 $59,532 1 $0 CA These funds are used to pay for the District's Emergency Services IP Network that is used to transport voice and data between the 5 answering points located throughout Brazos County. This is an EPVL network supported by Frontier Communications. UJ c No changes in pricing are expected for the upcoming fiscal year. 9-1-1 Location Database Services 1 $48,632 1 $48,632 1 $0 7(-AThe—se funds pay for the portion of our 9-1-1 system used to provide location information in conjunction with each 9-1-1 call. is includes the physical location of the caller in addition to data such as calling party name, calling party number, and data ginating from telematics services. 9-1-1 Hardware & Software Maintenance 1 $88,811 1 $122,881 1 $34,070 funds deal with the upkeep and monitoring of our 9-1-1 Customer Premise Equipment (CPE). Our service contracts provie for software updates and the repair or replacement of the computers and network equipment that make up our local system. Network connectivity and system readiness are also monitored. The cost of this service has increased based on a new r,7_These,,s 5 year agreement that was signed in 2023. 9-1-1 Selective Routing & Misc. Circuits 1 $125,700 1 $125,700 1 $0 These funds pay for the network and databases required for the routing of enhanced 9-1-1 calls (E9-1-1). Several miscellaneous circuits and services are also included here. The cost for selective routing has decreased as a result of a changes 1c3in our 9-1-1 database provider and network architecture. Text to 9-1-1 Services 1 $17,373 1 $17,373 1 $0 Providing our citizens with the technology to text 9-1-1 requires network components and routing services from a Text Control Center (TCC). These funds pay for our monthly recurring network costs and the annual TCC service contract. FY 2023 PROPOSED FY 2024 FROM TOTAL 9-1-1 MAINTENANCE & CONTRACTUAL SERVICES:1 $587,228 1 $651,276 $64,048 18 9-1-1 EDUCATION, TRAINING & MISC. SERVICES Professional Development 897 1 S19.828 I S7.931 This line item provides funds for training and ongoing professional development through technical training classes, seminars, and conferences. Additional funds have been allocated here to ensure adequate funding. The District is also taking on a larger c share of the overall expenses in this category to help reduce costs for our dispatch partners. Recruiti 350 1 $6,750 This line item provides funds related to the hiring process including advertising, security checks, skills testing, psychological testing, and pre -employment medical and drug screening. The District is taking on a larger share of the overall expenses in this o category to help reduce costs for our dispatch partners. Propertv & Liability Insurance 19.794 This item pays for the District's Property & Liability insurance policy from the Texas Municipal League (TML). Costs for this line item vary on a year-to-year basis. W C3 9-1-1 Public Education 1 $25,000 1 $25,000 1 $0 This item funds the purchase of products and services which promote 9-1-1 education in Brazos County as well as costs rg associated with special functions including National Telecom municator week and 9-1-1 day. These materials are funded 100% f- c by the District's emergency service fees. Uniform Expenses 1 $300 1 $1,875 1 $1,575 These funds will be used to update our stock of uniform shirts worn by all District staff. The District is taking on a larger share of the overall expenses in this category to help reduce costs for our dispatch partners. W 0 M Dues & Subscriptions 1 $2,480 1 $2,640 1 $160 These funds pay for memberships to professional organizations including the National Emergency Number Association (NENA) and the Association of Public Safety Communications Officials - International (APCO). The District membership to the Chamber c of Commerce is also included. PROPOSED FY 2024 FROM TOTAL 9-1-1 EDUCATION, TRAINING & MISC. SERVICES:1 $60,820 1 $78,893 1 $18,072 19 9-1-1 CAPITAL OUTLAY PC & Network Equipment These funds will be used to replace and upgrade several outdated computers used by our administrative staff. We will also be J replacing some network releated equipment. W Facilitv Improvements/Furniture & Fixtures Office furniture is upgraded as needed to meet the needs of the District. J Q f- W New Building Design/CAD Consolidation Efforts These funds will pay for any costs related to the design of a new District facility. We have been leasing our current space for over 35 years, and have the need for additional space and secure parking. The District is working in coordination with other c local public safety agencies on a joint project for this purpose. Back -Up Radio Improvements 1 $52,500 This money replaces and upgrades end -of -life radios in our back-up dispatch facility. This includes seven mobile radios in the J Fback-up center that are end of life. W 0 .ME CAD Workstations 1 $0 y These funds would have replaced the CAD workstations in our primary dispatch center and training room. However, this project was able to be completed during FY 2023 and funding for FY 2024 is no longer needed. LU W O Emergency Replacement Fund 1 $7,500 ,,, These funds will provide the necessary revenue to replace critical equipment that may fail unexpectedly. J W FY 123 PROPOSED FY 2024 TOTAL 9-1-1 CAPITAL OLITLAY:J $153,500 1 $107,500 20 CITY OF RRYAN CONSOLIDATED DISPATCH EXPENDITURES CITY OF BRYAN DISPATCH WAGES Communications Manager 1 $52,159 1 $58,205 $6,046 This line item funds the salary for the Communications Manager position, and is shared by the City of Bryan and Brazos County. The funding split for this position calls for the City of Bryan to pay for 63.3% of the cost. This position will see a pay increase 0 based on the proposed dispatch pay scale for FY 2024. Communications Supervisors (4) 1 $159,498 1 $181,253 1 $21,756 This line item funds the salary for 4 Communications Shift Supervisors with the costs being shared based upon the amount of manpower dedicated to each entity. These positions will see a pay increase based on the proposed dispatch pay scale for FY 7LU0720 24.. Emergency Dispatchers (34) 1 $973,344 1 $1,089,886 1 $116,542 This line item funds the salary for 34 Emergency Dispatchers (Radio Operators & Call Takers). The cost for these positions is shared by the City of Bryan and Brazos County. The pay scale for FY 2024 has been updated to include a starting pay rate of 0 $20/hr. and a 3% increase between each pay step. Quality Assurance & Training (2) * 1 $82,289 1 $92,139 1 $9,850 LA This line item funds the wages for the QA/Training Manager & Training Coordinator. The cost for these positions is shared by the City of Bryan and Brazos County. These positions will see a pay increase based on the proposed dispatch pay scale for FY 0 2024. Overtime Pay 1 $114,056 1 $127,933 1 $13,877 When dispatchers take leave time or attend training, the District uses overtime funds to maintain an acceptable level of service F in the dispatch center. Some special events may also require additional manpower. Overtime costs are determined using a 0 percentage of the overall proposed dispatch wages based on historical averages. Incentive Pay 1 $72,482 1 $73,952 1 $1,470 Dispatchers with certain skill sets or assignments may be eligible for pay incentives. Examples include language pay, night shift differential, trainers, and team leaders. Some employees also qualify for longevity and attendance incentives. The night shift 0 differential has been increased for Supervisors and experienced dispatchers. .� Part -Time Pay 1 $31,682 1 $35,537 1 $3,855 Part -Time personnel serve the same tunction as Full-time employees. i ney are scneoulea to cover peaK times, rill in Tor dispatchers taking leave, or provide additional manpower during special events. W 0 FY 2023 PROPOSED FY 20241 TOTAL CITY OF BRYAN WAGES: $1,485,510 1 $1,658,906 1 $173,396 22 CITY OF BRYAN DISPATCH BENEFITS Retirement 1 $171,842 1 $178,571 1 $6,728 N This money funds a portion of our retirement plan. The required TCDRS rate for the upcoming year will be 12.65%. However, a the 9-1-1 District will pay a portion of this rate on behalf of the City of Bryan, which will see an effective rate on 11.00%. The u~, overall TCDRS contribution rate has increased for FY 2024 due to poor market performance of the last year along with c demographic changes of our members. Worker's Comp. Insurance 1 $4,241 $4,147 ($94) 7tn This line item is used to pay for worker's compensation insurance from TML. Social Security/Medicare 1 $113,642 1 $126,906 $13,265 This item funds the COB portion of Social Security and Medicare at a rate of 7.65% of each employee's wage. J a W .-ME Unemployment 1 $5,127 1 $0 1 ($5,127) The District has opted to move away from the pre -paid model for unemployment. Future payments will be made using reserve LU District funds on an as needed basis. This pay as you go model represents a better value for the District. W Health Insurance 1 $275,032 1 $283,796 1 $8,764 ,,, This line funds the health insurance premiums for District employees and retirees. It also includes the cost of life insurance, long term disability, as well as the administrative costs associated with the Flexible Spending Accounts and Health Savings c Accounts. PROPOSED FY 2024 FROM TOTAL CITY OF BRYAN DISPATCH BENEFITS:j $569,885 1 $593,420 $23,536 23 CITY OF BRYAN DISPATCH SUPPLIES Office Supplies I $2,279 I $570 These funds are used to purchase general office supplies and paper goods in support of the COB dispatch staff. While the a overall amount allocated to this line item remains unchanged for FY 2024, the 9-1-1 District will be taking on a larger share of W c these costs to help offset the proposed pay scale changes. Postage & Shipping 1 $190 1 $47 1 ($142 ,,, IThis item funds costs associated with sending and receiving mail and parcels related to our dispatch operation. While the g I overall amount allocated to this line item remains unchanged for FY 2024, the 9-1-1 District will be taking on a larger share of W these costs to help offset the proposed pay scale changes. C Printing/Recycling . 1 $253 1 $63 1 ($190) ,n These funds are used to produce training materials, posters, forms, high volume copy jobs, and a small monthly recurring fee a for a recycling container. While the overall amount allocated to this line item remains unchanged for FY 2024, the 9-1-1 District o will be taking on a larger share of these costs to help offset the proposed pay scale changes. PROPOSED FY 2024 FROM TOTAL CITY OF BRYAN DISPATCH SUPPLIES:1 $2,722 1 $680 1 ($2,041) 24 CITY OF BRYAN DESPATCH MAINTENANCE & CONTRACTUAL SERVICES rg. • Building Lease $12,167 $3,637 ($8,530) This item covers the COB portion of the lease payment along with some building maintenance, repairs, and cleaning. While the overall amount allocated to this line item has increased slightly for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset the proposed pay scale changes. Im Phone/Radio Logging Recorder Maint. 1 $5,019 1 $4,392 1 ($627) This line item is used to pay for software and hardware maintenance on our system which records and stores our radio and aphone traffic. Costs for each entity are based upon the number of dedicated radio positions and the overall number of calls for W service. While the overall amount allocated to this line item has increased slightly for FY 2024, the 9-1-1 District will be taking c on a larger share of these costs to help offset the proposed pay scale changes. PC & Network Maintenance & Misc. Equip. This line provides funds for the repair and maintenance of existing PC's and associated hardware that are dedicated to our Un dispatch operation. This includes computers, peripherals, network components, etc. While the overall amount allocated to Wthis line item has increased slightly for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset the proposed pay scale changes. • 1 . . 1 • 1 Misc. Software Maintenance/Subscriptions $6,550 $8,042 $1,492 Ln rThisne itemfunds software maintenance for non -CAD related software such as the District's accounting package, anti -virus re, web page, etc. uipment Leases 3 1 $213 This item pays for the COB portion of the copier lease. The District funds 80% of the total lease agreement with the City of aBryan and Brazos County funding the remaining 20% based on the amount of resources dedicated to each entity. While the W overall amount allocated to this line item has increased slightly for FY 2024, the 9-1-1 District will be taking on a larger share of C these costs to help offset the proposed pay scale changes. UPS Maint. 1 $582 1 $146 1 ($43 This line item funds the COB portion of the annual maintenance, on -site repair, and technical support for the Uninterruptible J a Power Supplies used to power our critical equipment in the dispatch center. While the overall amount allocated to this line W item remains unchanged for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset the C proposed pay scale changes. ruriNon -Emergency Communications Services 1 $22,935 1 $11,945 $10,990) This line item includes non -emergency telephone lines, non -emergency texting service, long distance charges, interpretation services, etc. While the overall amount allocated to this line item remains unchanged for FY 2024, the 9-1-1 District will be c taking on a larger share of these costs to help offset the proposed pay scale changes. EFD/EMD Maintenance 1 $12,698 1 $13,079 1 $381 Cn rrrdispatch s line item will fund the annual software maintenance costs for our EMD and EFD software and is shared by all combined center participants. W c I FY 2023 PROPOSED FY 2024FROM 1 TOTAL CITY OF BRYAN MAINT. & CONTRACTUALSERVICES: $73,290 $49,7771 ($23,513) CITY OF BRYAN DISPATCH EDUCATION, TRAINING & MISC. SERVICES Professional Development 51 1 (S2.7 This line item provides funds for dispatch -related training and ongoing professional development through technical training aclasses, seminars, and conferences. While the overall amount allocated to this line item has increased slightly for FY 2024, the W c 9-1-1 District will be taking on a larger share of these costs to help offset the proposed pay scale changes. This line item provides funds related to the hiring process including advertising, security checks, skills testing, psychological Ln testing, and pre -employment medical and drug screening. While the overall amount allocated to this line item remains W unchanged for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset the proposed pay scale G changes. • Property & Liability Insurance $3,132 $3,608 $476 In This item pays for the COB portion of our Property & Liability insurance policy. While the overall amount allocated to this line aitem has increased slightly for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset the F- c proposed pay scale changes. Uniform Expenses 1 $1,393 1 $396 1 ($997) These funds will be used to update our stock of uniform shirts worn by all District staff. While the overall amount allocated to athis line item has increased slightly for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset F- e the proposed pay scale changes. Dues & Subscriptions 1 $392 1 $418 1 $25 In These funds pay for memberships to professional organizations including the Association of Public Safety Communications J a Officials - International (APCO). Uj W c FY 2023 PROPOSED FY 2024 FROM FY 2023 TOTAL CITY OF BRYAN EDUCATION, TRAINING & MISC. SERVICES:1 $25,049 1 $18,397 1 ($6,652) 26 BRAZOS COUNTY CONSOLIDATED DISPATCH EXPENDITURES BRAZOS COUNTY DISPATCH WAGES Communications Manager 1 $30,241 1 $33,746 1 $3,505 in This line item funds the salary for the Communications Manager position, and is shared by the City of Bryan and Brazos County. rabasedon The funding split for this position calls for Brazos County to pay for 36.7% of the cost. This position will see a pay increase the proposed dispatch pay scale for FY 2024. Communications Supervisors (4) $92,473 1 $105,087 1 512,613 ,,, This line item funds the salary for 4 Communications Shift Supervisors with the costs being shared based upon the amount of manpower dedicated to each entity. These positions will see a pay increase based on the proposed dispatch pay scale for FY 0 2024. Emergency Dispatchers (34) $564,324 $631,893 $67,569 This line item funds the salary for 34 Emergency Dispatchers (Radio Operators & Call Takers). The cost for these positions is F shared by the City of Bryan and Brazos County. The pay scale for FY 24 has been updated to include a starting pay rate of c $20/hr. and a 3% increase between each pay step. Quality Assurance & Training (2) $47,709 $53,420 $5,711 J This line item funds the wages for the QA/Training Manager & Training Coordinator. The cost for these positions is shared by the City of Bryan and Brazos County. These positions will see a pay increase based on the proposed dispatch pay scale for FY c 2024. Overtime Pay $66,127 $74,173 $8,046 70� When dispatchers take leave time or attend training, the District uses overtime funds to maintain an acceptable level of service in the dispatch center. Some special events may also require additional manpower. Overtime costs are determined using a percentage of the overall proposed dispatch wages based on historical averages. . Incentive Pay $42,024 $42,876 $852 Dispatchers with certain skill sets or assignments may be eligible for pay incentives. Examples include language pay, night shift differential, trainers, and team leaders. Some employees also qualify for longevity and attendance incentives. The night shift c7differential has been increased for Supervisors and experienced dispatchers. Part -Time Pay $18,369 $20,604 $2,235 Part -Time personnel serve the same function as full time employees. They are scheduled to cover peak times, fill in for dispatchers taking leave, or provide additional manpower during special events. W TOTAL BRAZOS COUNTY WAGES; FY 2023 PROPOSED FY 2024 +/-FROM FY 2023 II 28 BRAZOS COUNTY DISPATCH BENEFITS • • Retirement $99,631 $103,531 $3,901 H This money funds a portion of our retirement plan. The required TCDRS rate for the upcoming year will be 12.65%. However, the 9-1-1 District will pay a portion of this rate on behalf of the Brazos County, which will see an effective rate on 11.00%. The LU overall TCDRS contribution rate has increased for FY 2024 due to poor market performance of the last year along with c demographic changes of our members. Worker's Comp. Insurance $2,459 $2,404 ($54) 7(A�i This line item is used to pay for worker's compensation insurance from TML. Social Security/Medicare 1 $65,887 1 $73,578 1 $7,691 In This item funds the BC portion of Social Security and Medicare at a rate of 7.65% of the each employee's wage. J_ Q W 0 • Unemployment I $2,973 $0 ($2,973) The District has opted to move away from the pre -paid model for unemployment. Future payments will be made using reserve aDistrict funds on an as needed basis. This pay as you go model represents a better value for the District. W .70 Health Insurance 1 $159,458 1 $164,539 1 $5,081 1„ This line funds the health insurance premiums for District employees and retirees. It also includes the cost of life insurance, long term disability, as well as the administrative costs associated with the Flexible Spending Accounts and Health Savings o Accounts. TOTAL BRAZOS COUNTY DISPATCH BENEFITS; FY 2023 �; PROPOSED FY 2024 +/- FROM FY 2023 29 BRAZOS COUNTY DISPATCH SUPPLIES Office Su 21 ,,, These funds are used to purchase general office supplies and paper goods in support of the BC dispatch staff. While the overall a amount allocated to this line item remains unchanged for FY 2024, the 9-1-1 District will be taking on a larger share of these W c costs to help offset the proposed pay scale changes. & Shi 10 This item funds costs associated with sending and receiving mail and parcels related to our dispatch operation. While the aoverall amount allocated to this line item remains unchanged for FY 2024, the 9-1-1 District will be taking on a larger share of LU - c these costs to help offset the proposed pay scale changes. Printine/Recvcline 1 $147 1 $37 ,,, These funds are used to produce training materials, posters, forms, high volume copy jobs, and a small monthly recurring fee afor a recycling container. While the overall amount allocated to this line item remains unchanged for FY 2024, the 9-1-1 District W c will be taking on a larger share of these costs to help offset the proposed pay scale changes. ROPOSED FY 2024 FROM TOTAL BRAZOS COUNTY DISPATCH SUPPLIES:1 $1,578 1 $395 ($1,183) 01 o 7• Building Lease $7,054 $2,108 ($4,946) This item covers the BC portion of the lease payment along with some building maintenance, repairs, and cleaning. While the overall amount allocated to this line item has increased slightly for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset the proposed pay scale changes. 7ujservice. Phone/Radio Logging Recorder Maint. $2,910 $2,546 ($364) is line item is used to pay for software and hardware maintenance on our system which records and stores our radio and one traffic. Costs for each entity are based upon the number of dedicated radio positions and the overall number of calls for While the overall amount allocated to this line item has increased slightly for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset the proposed pay scale changes. • • PC & Network Maintenance & Misc. Equip. 1 $7,239 1 $4,826 1 ($2,413) This line provides funds for the repair and maintenance of existing PC's and associated hardware that are dedicated to our dispatch operation. This includes computers, peripherals, network components, etc. While the overall amount allocated to Wthis line item has increased slightly for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset 0 the proposed pay scale changes. Misc. Software Maintenance/Subscriptions $3,797 $4,663 $865 r_j This line item funds software maintenance for non -CAD related software such as the District's accounting package, anti -virus software, web page, etc. 1 Equipment Leases $495 $124 ($371) This item pays for the COB portion of the copier lease. The District funds 80% of the total lease agreement with the City of aBryan and Brazos County funding the remaining 20% based on the amount of resources dedicated to each entity. While the W overall amount allocated to this line item has increased slightly for FY 2024, the 9-1-1 District will be taking on a larger share of c these costs to help offset the proposed pay scale changes. 1 UPS Maint. 11$338 $84 ($253) This line item funds the COB portion of the annual maintenance, on -site repair, and technical support for the Uninterruptible Power Supplies used to power our critical equipment in the dispatch center. While the overall amount allocated to this line a W item remains unchanged for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset the C proposed pay scale changes. Non -Emergency Communications Services $13,297 $6,926 ($6,372) fA This line item includes non -emergency telephone lines, non -emergency texting service, long distance charges, interpretation services, etc. While the overall amount allocated to this line item remains unchanged for FY 2024, the 9-1-1 District will be c71 taking on a larger share of these costs to help offset the proposed pay scale changes. EFD/EMD Maintenance $7362 $7,583 $221 T;,.45d�isipatrch e item will fund the annual software maintenance costs for our EMD and EFD software and is shared by all combined center participants. TOTAL BRAZOS COUNTY MAINT. & CONTRACTUAL SERVICES: FY 2023 PROPOSED FY 2024_i +/- FROM FY 2023 31 • Professional Development 1 $8,864 1 $7,277 1 ($1,588) This line item provides funds for dispatch -related training and ongoing professional development through technical training a classes, seminars, and conferences. While the overall amount allocated to this line item has increased slightly for FY 2024, the W 9-1-1 District will be taking on a larger share of these costs to help offset the proposed pay scale changes. c • . Recruiting 1 $2,808 1 $826 1 (51,982] This line item provides funds related to the hiring process including advertising, security checks, skills testing, psychological Itesting, and pre -employment medical and drug screening. While the overall amount anocatea to tnis nne item remains I unchanged for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset the proposed payscale W o changes. • Property & Liability Insurance $1,816 $2,092 $276 This item pays for the COB portion of our Property & Liability insurance policy. While the overall amount allocated to this line aitem has increased slightly for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset the Uj '+' c proposed pay scale changes. Uniform Expenses 1 $807 1 $229 1 ($57 These funds will be used to update our stock of uniform shirts worn by all District staff. While the overall amount allocated to a this line item has increased slightly for FY 2024, the 9-1-1 District will be taking on a larger share of these costs to help offset o the proposed pay scale changes. MIN • . . Dues & Subscriptions $228 $242 $15 I&AIThese funds pay for memberships to professional organizations including the Association of Public Safety Communications icials - International (APCO). TOTAL BRAZOS COUNTY EDUCATION, TRAINING & MISC. SERVICES: _FY 2023 - i� PR P E500 D FY 2024 rL +/-FROM FY 2023 32 Fog it + ra .1p tig"'ff IM03 S DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ACTION REQUESTED OR ALTERNATIVES: ATTACHM_EN__7 F 1 Name Merit Guidellnes_FY 24 Finel.pdf FY 24 Salary Schedule 4.5_COLA.pdf BRAZOS COUNTY BRYAN, TEXAS NUMBER: 9/19/2023 Approval of the FY2024 Merit Distribution Policy. Commissioners Court Nina Payne 09/11 /2023 False False $0.00 Request approval. Descrl t n FY 2024 Merit Distribution Policy 2024 Salary Schedule �Q Backup Material Backup Material APPRo a1va jai uane.]Peters Date County Judge BRAZOS COUNTY, TEXAS FY 2024 MERIT DISTRIBUTION POLICY MERIT PAY DISTRIBUTION GUIDELINES Brazos County Commissioner's Court is proposing to provide to all operating divisions, funds to be used by the elected official and/or department head for the sole purpose of employee merit pay. The merit pay pool for each department provides the elected official and/or department head the opportunity to reward those employees within their department for outstanding performance. The following guidelines are to be followed by all elected officials and/or department heads with implementing the use of merit pay increases for Fiscal Year 2024: 1. To be eligible to receive merit funds from the merit pool an employee must be employed with the County for six (6) months from the effective hire date. 2. Deadline for all merit to be awarded is on Friday, April 5, 2024. See calendar on page 4 for important deadlines. 3. All merit pay requests must be made using the FY 2024 (4.5% COLA) Salary Grade Chart (e.g., all requests must be based on the step increases provided for the group in which the employee is currently classified). 4. Merit may not be used on a position that is adopted in the FY 2024 Budget that received an increase that is above the Cost -of -Living Adjustment. 5. Merit may not be used to increase an employee's salary over the salary cap for their position. Currently the salary cap within each group is a step 20. 6. Employees who are on group and step, cannot be increased by more than 2 steps. Employees who are not on group and step, cannot be increased by more than 5%. 7. All merit pay will be based on an annualized basis regardless of what the effective date of the distribution of the merit pay. 8. At no time during the year may the elected official and/or department head, under the direction of Commissioner's Court, use funds available in the merit pool for the department to increase the elected official or department head's salary. 9. Once the elected official and/or department head has chosen the position(s) to receive a merit, a memo should be submitted to the Budget Analyst in the County Auditor's Office requesting a Position Control Change calculation worksheet for FY 2024. Items to be included in the memo are as follows. • Position Title, Class Code and Position Number, Budgeted Group/Step, Requested Step, AND Hire Date. For employees who are not on Group/Step, list the percentage of increase or dollar amount. Page 1 of 4 MERIT PAY DISTRIBUTION GUIDELINES CONT. 10. Commissioner's Court has the right to deny and/or modify Personnel Action Forms that are submitted for merit approval. 11. If the total department merit goes over what is awarded, the County will support overages $50.00 or below. MERIT CALCULATION GUIDELINES AND EXCEPTIONS 1. Calculations are based on the FY 2023 Adopted Position Control as of October 1, 2022. 2. Only use the following accounts in the merit calculations: a. 51100000 Salary — Election Official b. 51150000 Salary — Appointed Official c. 51200000 Salary — Department Heads d. 51300000 Salary — Staff e. 51400000 Salary — AG Extension f. 51440000 Salary — Law Enforcement g. 51610000 Hourly —Staff h. 51615000 Hourly — Law Enforcement i. 51630000 Hourly — Part -Time j. 51630000 Hourly —Temporary k. 51635000 Hourly —Three-Quarter Time I. 51990000 Accrued Salary and Wages 3. Merit Calculation a. Department Salary Accounts * 1.5 % = Merit Award 4. Exceptions a. County Judge and Veterans Services i. Use the following positions under County Judge and Veterans Services: B0201-1, B0222- 1, B0223-1, B0240-1, B0241-1, B0243-1, B0209-1, B0219-1, B0226-1, B0218-1, B0225-1, B0213-1 b. Commissioner's Court i. Use the following positions under Commissioner's Court: B0101-1, B0111-1, B0116-1 c. Fleet Services L Merit includes the following divisions: 11100000 and 56002000 d. Facilities Services i. Merit includes the following divisions: 17000100 and 17000200 e. District Attorney Administration i. Merit includes the following divisions: 19000100, 19010000, and 19200100 Page 2 of 4 MERIT CALCULATION GUIDELINES AND EXCEPTIONS CONT. f. District Clerk i. Merit includes the following divisions: 20000100 and 20010000 g 851h, 272°d and 3615t District Courts i. Include the $140,000 state salary for each District Court h. Juvenile Court Referee i. Include the full salary of Associate Judge #2-B2206-1 i. Associate Judge #1 i. Do not include Specialty Court j. Associate Judge #2 i. Do not include the salary of Associate Judge #2-B2206-1, use the full salary of Family Law Associate Judge-62905-1 k. Sheriff Office: Administration i. Use the following positions under Sheriff's Office: Administration: B1405-1, B1418-1, B1419-1, B1435-5, B1435-6, B1439-1, B1441-1, B1441-2, B1442-1, B1443-1, B1444-2, B1444-3, B1444-4, B1444-5, B1444-6, B1445-1, and B1445-2 I. Sherriff Office: Jail Administration i. Use the following positions under Sheriff's Office -Jail Administration: B1563-1, B1517- 1, B1517-2, B1517-3, B1517-4, B1517-5, B1517-6, B1526-1, B1526-2, B1553-1 m. Juvenile Administration i. Merit includes the following divisions: 31000100, 31000110, 31000130, 31000140, 31000220, 31000330, 31040030, 312110, 312111, 312123, 312132, 312143, 312154, and 312157 n. Exposition Center i. Merit includes the following divisions: 36000100 and 36100100 o. Hotel Occupancy Fund (Fund 11000) I. Merit can only be used for division 11002500 p. County Clerk Records Management (Fund 20000) i. Merit can only be used for division 21000500 q. Health and Life Fund (Fund 50000) Health and Wellness Clinic i. Merit can only be used for division 64005100 Page 3 of 4 Merit Award Calender for Fiscal Year 2024 Merit Personnel Personnel Effective Merit Request Action Form Action Form Date: Deadline * Deadline * Approved October 10/14/2023 9/22/2023 10/4/2023 10/10/2023 1 ----------- 10/28/2023 _ 10/6/2023 10/18/2023 10/24/2023 November 11/11/2023 10/20/2023 - _ 11/1/2023_ 11/7/2023 1 11/25/2023 11/3/2023 11/15/2023 11/21/2023 December 12/9/2023 11/17/2023 11_/29/2023 - _ _ 12/5/2023 12/23/2023 12/1/2023 12/13/2023 12/19/2023 January 1/6/2024 12/15/2023 12/27/2023 1/2/2024 j 1/20/2024 12/29/2023 1/10/2024 1/16/2024 I-_-February.----2/3/2024 1/24/2024---- 1/30/2024--__J -- 2/17/2024 _1/12/2024 --- 1/26/2024 _---- 2/7/2024 2/13/2024 March 3/2/2024 2/9/2024 2/21/2024 2/27/2024 - 3/16/2024 2/23/2024 3/6/2024 - 3/12/2024 3/30/2024 3/8/2024 3/20/2024 3/26/2024 April' 4/13/2024 3/22/2024 4/3/2024 4/9/2024 ------- —--4/27/2024 - _-� 4/5/2024 --- -- -4/17/2024 4/23/2024 - * Deadlines could change due to County holidays Page 4 of 4 BRAZOS COUNTY, TEXAS FY 24 SALARY SCHEDULE (26 Pay Periods/2080 Hours) STEP 11 12 13 14 15 16 17 18 1 1 Hourly Rate 17.12 17.99 18.90 19.88 20.87 21.92 23.04 24.21 Per Pay Rate 1,369.97 1,439.72 1,512.53 1,589.80 1,669.90 1,754.26 1,843.23 1,936.70 2 2 Hourly Rate 17.56 18.44 19.37 20.37 21.39 22.47 23.62 24.81 Per Pay Rate 1,404.67 1,475.67 1,550.49 1,629.34 1,711.55 1,797.64 1,889.27 1,984.62 3 3 Hourly Rate 17.99 18.90 19.88 20.87 21.92 23.04 24.21 25.44 Per Pay Rate 1,439.72 1,512.53 1,589.80 1,669.90 1,754.26 1,843.23 1,936.70 2,034.66 4 4 Hourly Rate 18.44 19.37 20.37 21.39 22.47 23.62 24.81 26.07 Per Pay Rate 1,475.67 1,550.49 1,629.34 1,711.55 1,797.64 1,889.27 1,984.62 2,085.88 5 5 Hourly Rate 18.90 19.88 20.87 21.92 23.04 24.21 25.44 26.71 Per Pay Rate 1,512.53 1,589.80 1,669.90 1,754.26 1,843.23 1,936.70 2,034.66 2,137.36 6 6 Hourly Rate 19.37 20.37 21.39 22.47 23.62 24.81 26.07 27.39 Per Pay Rate 1,550.49 1,629.34 1,711.55 1,797.64 1,889.27 1,984.62 2,085.88 2,191.04 7 7 Hourly Rate 19.88 20.87 21.92 23.04 24.21 25.44 26.71 28.07 Per Pay Rate 1,589.80 1,669.90 1,754.26 1,843.23 1,936.70 2,034.66 2,137.36 2,245.85 8 8 Hourly Rate 20.37 21.39 22.47 23.62 24.81 26.07 27.39 28.78 Per Pay Rate 1,629.34 1,711.55 1,797.64 1,889.27 1,984.62 2,085.88 2,191.04 2,302.47 9 9 Hourly Rate 20.87 21.92 23.04 24.21 25.44 26.71 28.07 29.49 Per Pay Rate 1,669.90 1,754.26 1,843.23 1,936.70 2,034.66 2,137.36 2,245.85 2,359.52 10 10 Hourly Rate 21.39 22.47 23.62 24.81 26.07 27.39 28.78 30.23 Per Pay Rate 1,711.55 1,797.64 1,889.27 1,984.62 2,085.88 2,191.04 2,302.47 2,418.75 11 11 Hourly Rate, 21.92 23.04 24.21 25.44 26.71 28.07 29.49 30.98 Per Pa Rate 1,754.26 1,843.23 1,936.70 2,034.66 2,137.36 2,245.85 2,359.52 2,478.92 12 12 Hourly Rate 22.47 23.62 24.81 26.07 27.39 28.78 30.23 31.76 Per Pay Rate 1,797.64 1,889.27 1,984.62 2,085.88 2,191.04 2,302.47 2,418.75 2,540.94 13 13 Hourly Rate 23.04 24.21 25.44 26.71 28.07 29.49 30.98 32.55 Per Pay Rate 1,843.23 1,936.70 2,034.66 2,137.36 2,245.85 2,359.52 2,478.92 2,604.82 14 14 Hourly Rate 23.62 24.81 26.07 27.39 28.78 30.23 31.76 33.38 Per Pay Rate 1,889.27 1,984.62 2,085.88 2,191.04 2,302.47 2,418.75 2,540.94 2,670.04 15 15 Hourly Rate 24.21 25.44 26.71 28.07 29.49 30.98 32.55 34.20 Per Pay Rate 1,936.70 2,034.66 2,137.36 2,245.85 2,359.52 2,478.92 2,604.82 2,736.54 16 16 Hourly Rate 24.81 26.07 27.39 28.78 30.23 31.76 33.38 35.06 Per Pay Rate 1,984.62 2,085.88 2,191.04 2,302.47 2,418.75 2,540.94 2,670.04 2,804.84 17 17 Hourly Rate 25.44 26.71 28.07 29.49 30.98 32.55 34.20 35.94 Per Pa Rate 2,034.66 2,137.36 2,245.85 2,359.52 2,478.92 2,604.82 2,736.54 2,875.10 18 18 Hourly Rate 26.07 27.39 28.78 30.23 31.76 33.38 35.06 36.85 Per Pay Rate 2,085.88 2,191.04 2,302.47 2,418.75 2,540.94 2,670.04 2,804.84 2,947.74 19 19 Hourly Rate 26.71 28.07 29.49 30.98 32.55 34.20 35.94 37.77 Per Pay Rate 2,137.36 2,245.85 2,359.52 2,478.92 2,604.82 2,736.54 2,875.10 3,021.43 20 20 Hourly Rate 27.39 28.78 30.23 31.76 33.38 35.06 36.85 38.71 Per Pay Rate 2,191.04 2,302.47 2,418.75 2,540.94 2,670.04 2,804.84 2,947.74 3,097.25 Page 1 of 4 BRAZOS COUNTY, TEXAS FY 24 SALARY SCHEDULE (26 Pay Periods/2080 Hours) STEP 19 20 21 22 23 24 25 26 1 1 Hourly Rate 25.44 26.71 28.07 29.49 30.98 32.55 34.20 35.94 Per Pay Rate 2,034.66 2,137.36 2,245.85 2,359.52 2,478.92 2,604.82 2,736.54 2,875.10 2 2 Hourly Rate 26.07 27.39 28.78 30.23 31.76 33.38 35.06 36.85 Per Pay Rate 2,085.88 2,191.04 2,302.47 2,418.75 2,540.94 2,670.04 2,804.84 2,947.74 3 3 Hourly Rate 26.71 28.07 29.49 30.98 32.55 34.20 35.94 37.77 Per Pay Rate 2,137.36 2,245.85 2,359.52 2,478.92 2,604.82 2,736.54 2,875.10 3,021.43 4 4 Hourly Rate 27.39 28.78 30.23 31.76 33.38 35.06 36.85 38.71 Per Pay Rate 2,191.04 2,302.47 2,418.75 2,540.94 2,670.04 2,804.84 2,947.74 3,097.25 5 5 Hourly Rate 28.07 29.49 30.98 32.55 34.20 35.94 37.77 39.69 Per Pay Rate 2,245.85 2,359.52 2,478.92 2,604.82 2,736.54 2,875.10 3,021.43 3,175.11 6 6 Hourly Rate 28.78 30.23 31.76 33.38 35.06 36.85 38.71 40.68 Per Pay Rate 2,302.47 2,418.75 2,540.94 2,670.04 2,804.84 2,947.74 3,097.25 3,254.62 7 7 Hourly Rate 29.49 30.98 32.55 34.20 35.94 37.77 39.69 41.70 Per Pay Rate 2,359.52 2,478.92 2,604.82 2,736.54 2,875.10 3,021.43 3,175.11 3,336.09 8 8 Hourly Rate 30.23 31.76 33.38 35.06 36.85 38.71 40.68 42.74 Per Pay Rate 2,418.75 2,540.94 2,670.04 2,804.84 2,947.74 3,097.25 3,254.62 3,419.55 9 9 Hourly Rate 30.98 32.55 34.20 35.94 37.77 39.69 41.70 43.82 Per Pay Rate 2,478.92 2,604.82 2,736.54 2,875.10 3,021.43 3,175.11 3,336.09 3,504.93 10 10 Hourly Rate 31.76 33.38 35.06 36.85 38.71 40.68 42.74 44.90 Per Pay Rate 2,540.94 2,670.04 2,804.84 2,947.74 3,097.25 3,254.62 3,419.55 3,592.49 11 11 Hourly Rate 32.55 34.20 35.94 37.77 39.69 41.70 43.82 46.02 Per Pay Rate ' 2,604.82 2,736.54 2,875.10 3,021.43 3,175.11 3,336.09 3,504.93 3,682.28 12 12 Hourly Rate 33.38 35.06 36.85 38.71 40.68 42.74 44.90 47.17 Per Pay Rate 2,670.04 2,804.84 2,947.74 3,097.25 3,254.62 3,419.55 3,592.49 3,773.92 13 13 Hourly Rate 34.20 35.94 37.77 39.69 41.70 43.82 46.02 48.35 Per Pay Rate 2,736.54 2,875.10 3,021.43 3,175.11 3,336.09 3,504.93 3,682.28 3,868.34 14 14 Hourly Rate 35.06 36.85 38.71 40.68 42.74 44.90 47.17 49.55 Per Pay Rate 2,804.84 2,947.74 3,097.25 3,254.62 3,419.55 3,592.49 3,773.92 3,964.60 15 15 Hourly Rate 35.94 37.77 39.69 41.70 43.82 46.02 48.35 50.80 Per Pay Rate 2,875.10 3,021.43 3,175.11 3,336.09 3,504.93 3,682.28 3,868.34 4,063.92 16 16 Hourly Rate 36.85 38.71 40.68 42.74 44.90 47.17 49.55 52.07 Per Pay Rate 2,947.74 3,097.25 3,254.62 3,419.55 3,592.49 3,773.92 3,964.60 4,165.47 17 17 Hourly Rate 37.77 39.69 41.70 43.82 46.02 48.35 50.80 53.37 Per Pay Rate 3,021.43 3,175.11 3,336.09 3,504.93 3,682.28 3,868.34 4,063.92 4,270.07 18 18 Hourly Rate 38.71 40.68 42.74 44.90 47.17 49.55 52.07 54.71 Per Pay Rate 3,097.25 3,254.62 3,419.55 3,592.49 3,773.92 3,964.60 4,165.47 4,376.67 19 19 Hourly Rate 39.69 41.70 43.82 46.02 48.35 50.80 53.37 56.06 Per Pay Rate 3,175.11 3,336.09 3,504.93 3,682.28 3,868.34 4,063.92 4,270.07 4,485.75 20 20 Hourly Rate 40.68 42.74 44.90 47.17 49.55 52.07 54.71 57.47 Per Pay Rate 3,254.62 3,419.55 3,592.49 3,773.92 3,964.60 4,165.47 4,376.67 4,597.76 Page 2 of 4 BRAZOS COUNTY, TEXAS FY 24 SALARY SCHEDULE (26 Pay Periods/2080 Hours) STEP 27 28 29 30 31 32 33 34 1 1 Hourly Rate 37.77 39.69 41.70 43.82 46.02 48.35 50.80 53.37 Per Pa Rate 3,021.43 3,175.11 3,336.09 3,504.93 3,682.28 3,868.34 4,063.92 4,270.07 2 2 Hourly Rate 38.71 40.68 42.74 44.90 47.17 49.55 52.07 54.71 Per Pay Rate 3,097.25 3,254.62 3,419.55 3,592.49 3,773.92 3,964.60 4,165.47 4,376.67 3 3 Hourly Rate 39.69 41.70 43.82 46.02 48.35 50.80 53.37 56.06 Per Pay Rate 3,175.11 3,336.09 3,504.93 3,682.28 3,868.34 4,063.92 4,270.07 4,485.75 4 4 Hourly Rate 40.68 42.74 44.90 47.17 49.55 52.07 54.71 57.47 Per Pay Rate 3,254.62 3,419.55 3,592.49 3,773.92 3,964.60 4,165.47 4,376.67 4,597.76 5 5 Hourly Rate 41.70 43.82 46.02 48.35 50.80 53.37 56.06 58.91 Per Pay Rate 3,336.09 3,504.93 3,682.28 3,868.34 4,063.92 4,270.07 4,485.75 4,712.78 6 6 Hourly Rate 42.74 44.90 47.17 49.55 52.07 54.71 57.47 60.38 Per Pay Rate 3,419.55 3,592.49 3,773.92 3,964.60 4,165.47 4,376.67 4,597.76 4,830.51 7 7 Hourly Rate 43.82 46.02 48.35 50.80 53.37 56.06 58.91 61.87 Per Pay Rate 3,504.93 3,682.28 3,868.34 4,063.92 4,270.07 4,485.75 4,712.78 4,950.44 8 8 Hourly Rate 44.90 47.17 49.55 52.07 54.71- 57.47 60.38 63.42 Per Pay Rate 3,592.49 3,773.92 3,964.60 4,165.47 4,376.67 4,597.76 4,830.51 5,074.48 9 9 Hourly Rate 46.02 48.35 50.80 53.37 56.06 58.91 61.87 65.02 Per Pa Rate 3,682.28 3,868.34 4,063.92 4,270.07 4,485.75 4,712.78 4,950.44 5,201.68 10 10 Hourly Rate 47.17 49.55 52.07 54.71 57.47 60.38 63.42 66.64 Per Pay Rate 3,773.92 3,964.60 4,165.47 4,376.67 4,597.76 4,830.51 5,074.48 5,331.09 11 11 Hourly Rate 48.35 50.80 53.37 56.06 58.91 61.87 65.02 68.30 Per Pay Rate 3,868.34 4,063.92 4,270.07 4,485.75 4,712.78 4,950.44 5,201.68 5,464.18 12 12 Hourly Rate 49.55 52.07 54.71 57.47 60.38 63.42 66.64 70.02 Per Pay Rate 3,964.60 4,165.47 4,376.67 4,597.76 4,830.51 5,074.48 5,331.09 5,601.60 13 13 Hourly Rate 50.80 53.37 56.06 1 58.91 61.87 65.02 68.30 71.76 Per Pay Rate 4,063.92 4,270.07 4,485.75 4,712.78 4,950.44 5,201.68 5,464.18 5,470.95 14 14 Hourly Rate 52.07 54.71 57.47 60.38 63.42 66.64 70.02 73.56 Per Pay Rate 4,165.47 4,376.67 4,597.76 4,830.51 5,074.48 5,331.09 5,601.60 5,884.69 15 15 Hourly Rate 53.37 56.06 58.91 61.87 65.02 68.30 71.76 75.39 Per Pay Rate 4,270.07 4,485.75 4,712.78 4,950.44 5,201.68 5,464.18 5,470.95 6,031.60 16 16 Hourly Rate 54.71 57.47 60.38 63.42 66.64 70.02 73.56 77.28 Per Pay Rate 4,376.67 4,597.76 4,830.51 5,074.48 5,331.09 5,601.60 5,884.69 6,182.49 17 17 Hourly Rate 56.06 58.91 61.87 65.02 68.30 71.76 75.39 79.21 Per Pay Rate 4,485.75 4,712.78 4,950.44 5,201.68 5,464.18 5,470.95 6,031.60 6,337.07 18 18 Hourly Rate 57.47 60.38 63.42 66.64 70.02 73.56 77.28 81.20 Per Pay Rate 4,597.76 4,830.51 5,074.48 5,331.09 5,601.60 5,884.69 6,182.49 6,495.80 19 19 Hourly Rate 58.91 61.87 65.02 68.30 71.76 75.39 79.21 83.22 Per Pay Rate 4,712.78 4,950.44 5,201.68 5,464.18 5,470.95. 6,031.60 6,337.07 6,657.57 20 20 Hourly Rate 60.38 63.42 66.64 70.02 73.56 77.28 81.20 85.29 Per Pay Rate 4,830.51 5,074.48 5,331.09 5,601.60 5,884.69 6,182.49 6,495.80 6,823.98 Page 3 of 4 BRAZOS COUNTY, TEXAS FY 24 SALARY SCHEDULE (26 Pay Periods/2080 Hours) STEP 35 36 1 1 Hourly Rate 56.06 58.91 Per Pa Rate 4,485.75 4,712.78 2 2 Hourly Rate 57.47 60.38 Per Pay Rate 4,597.76 4,830.51 3 3 Hourly Rate 58.91 61.87 Per Pay Rate 4,712.78 4,950.44 4 4 Hourly Rate 60.38 63.42 Per Pa Rate 4,830.51 5,074.48 5 5 Hourly Rate 61.87 65.02 Per Pay Rate 4,950.44 5,201.68 6 6 Hourly Rate 63.42 66.64 Per Pa Rate 5,074.48 5,331.09 7 7 Hourly Rate 65.02 68.30 Per Pay Rate 5,201.68 5,464.18 8 8 Hourly Rate 66.64 70.02 Per Pa Rate 5,331.09 5,601.60 9 9 Hourly Rate 68.30 71.76 Per Pay Rate 5,464.18 5,470.95 10 10 Hourly Rate 70.02 73.56 Per Pa Rate 5,601.60 4 5,884.69 11 11 Hourly Rate 71.76 75.39 Per Pay Rate 5,470.95 6,031.60 12 12 Hourly Rate 73.56 77.28 Per Pa Rate 5,884.69 6,182.49 13 13 Hourly Rate 75.39 79.21 Per Pay Rate 6,031.60 6,337.07 14 14 Hourly Rate 77.28 81.20 Per Pa Rate 6,182.49 6,495.80 15 15 Hourly Rate 79.21 83.22 Per Pay Rate 6,337.07 6,657.57 16 16 Hourly Rate 81.20 85.29 Per Pay Rate 6,495.80 6,823.98 17 17 Hourly Rate 83.22 87.44 Per Pay Rate 6,657.57 1 6,994.58 18 18 Hourly Rate 85.29 89.61 Per Pay Rate 6,823.98 7,169.24 19 19 Hourly Rate 87.44 91.86 Per Pay Rate 6,994.58 7,348.83 20 20 Hourly Rate 89.61 94.15 Per Pay Rate 7,169.24 7,532.11 Page 4 of 4 FUEL CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Contract No.19-148 Telephone (979) 361-4294 Page 1 of 10 Pages GENERAL -RE QUIREMENT FOR CONTRACT 1, Kim Fikes as a duly authorized representative of - Fikes Wholesale Inc. "Contractor" willingly attest to perform (or deliver) as per Exhibit A (Fikes Wholesale Inc. Response to TAMU Contract RFP Main # 19-0024) and Exhibit B (TAMU Contract RFP Main # 19-0024) for Brazos County. I further agree to all of the provisions and specifications contained in this contract. TERM OR PROJECT TIMELINE: The term of this contract will be for one (1) year, with the option to renew with four (4) additional one (1) year periods. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award .this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any 1Qs submitted, and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised'forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply with 1=I13 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https.//ethics.state.tx.us/whatsnew/elf_ info_forml295.litm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Contract No. 19-148 BRAZOS COUNTY, TEXAS Page 2 of 9'Pages CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non -response. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by BtazoS County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery, ADDITION/MODIFICATI.ON OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In -the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining- an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the, contract applies, all existing contracts for services applicable to such location, the portion of Contract No.19-148 BRAZOS COUNTY, TEXAS Page 3 of•9 Pages this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Contractor shall submit an original invoice after each delivery. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This tenn supersedes any contradicting terms throughout the contract and/or any attachments. When multiple deliveries and/or services are required, the contractor may invoice following each delivery or performance of 'service and Brazos County will pay on invoice within thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The contractor will provide an invoice -for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/DelNery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless 'otherwise stated in this contract or by law. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written .request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the contractor; the terms of this contract shall supersede. GOVERNING LAW AND VENUE Contract No.19-148 BRAZOS'COUNTY, TEXAS Page 4 of 9 Page's This bid --solicitation is governed by the laws. of the :State of Texas, specifically, the,competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to. disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The -disclosure questionnaire must be tiled with the Brazos County Clerk. Refer to Texas Local .Government. Code, Chapter 176 for the details of this law. Bidder understands that.Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie ,exclusively in Brazos County_ , Texas, notwithstanding anything to the contrary. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials; services, or equipment to Brazos County certifies that, the offeror has not violated the.antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended,. or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusionexists. among the offerors. Bids in which the prices are obviously unbalanced. may be rejected. Requests to withdraw submitted. bid or proposal are subject to the approval. of the Purchasing Agent. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that. such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the. apparent omission from it of a detailed description concerning any point, shall be regarded as meaning_ that. only- the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this' statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used. and workmanship. Manufacturer furnishing these items shall be. experienced in design and construction of such items and shall be an'established supplier of the item bid. TERNIINATION Contract No.19-148 BRAZOS COUNTY, TEXAS Page 5 of 9 Pages Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Emplors Liability Insurance in the amount of $1,000,000. In the event any work is sublet, the contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401,011) (2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, -and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos .County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LINIITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnitie§; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Contract No.19-148 BRAZOS COUNTY, TEXAS Page 6 of 9 Pages Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this. contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties fi-om time to time and shall be deemed received when sent postage. prepaid U.S. Mail to the following. addresses: CONTRACTOR: Sales Contact Name: BRAZOSCOUNTY: Brazos .County, Texas Duane Peters, Brazos County Judge 200 South T.exas..Avenue, Suite 332 Bryan, Texas 77803 Phone Number: Billing Info: ASSIGNABILITY This contract may not be assigned without. the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed .or construed to be a waiver of any other term of condition or -subsequent waiver of the same term or condition. ENTIRE CONTRACT Contract No.19-148 BRAZOS COUNTY, TEXAS Page 7.of 9 Pages This contract represents the entire and integrated agreement between Brazos County and the contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided undef this contract and supporting documentation for invoices submitted to Brazos County by'the contractor shall be retained and made available by the, contractor for audit by .Brazos County, it duly authorized representatives, the State of Texas: (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the :United States Goverrunent. Such records shall be returned by contractor and made available for any time period required by state. or federal law. If changes occur"in the governing state or federal law, regarding retention records, contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RE, SPONSIBILTY The contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision ofthis contract. The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The contractor recognizes and agrees -that Brazos County may withhold any money due and recover through any appropriate method -any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The contractor shall defend, indemnify and save harmless Brazos County and all its off cers, agents, and employees"from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any'injuries or damages received or sustained by any person or persons or property, by or from the said contractor or his employees. or by or in consequence of any negligence in safeguarding the work, or through the use. of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said .contractor under and by virtue of his contract as shall be considered necessary, by Brazos County may be retained for the use of Brazos County., or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims :for injury .or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its. officers, agents or employees. HOUSE BILL 89 & DEBARMENT VERIFICATION Contract No.19-148 BRAZOS COUNTY, TEXAS Page 8 of 9 Pages Brazos County is federally mandated to: adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to .it via cross-referencing respondents/.vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently: and 2. Will no boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. `Boycott Israel" means refusing to deal with, terminating business activities with, or .otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate. of those entities or business associations that exist to make a profit. Company Name: Fikes Wholesale Inc. Authorized Company Representative: Kim Fikes Address: P.O. Box 1287, Temple, Texas 76503 Signature:_ Date: 09/11 CERTIFICATION OF BED Contract #: 19-I48 BRAZOS COUNTY, TEXAS Contract No.19-I48 Page 9 of 9 Pages The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid, Signed By! ATitle: Chief Accounting Officer Typed Name: Fikes Company Name: Email Address Mailing Address: Fikes Wholesale.Ine. kcfikes@fikesine.com P.O. Box 1287 Phone No. (254) 791-0009 Temple Texas 76503 P. O. Box or Street City State Zip Employer Identification Number: 74-1857841 Appr ed b Comint oners' Court on this a'IC day of 201.9 by Holding the position of Q of �r .a. .A.MEN6AWNT A TO 14-0191t Fuel for Brazos County THIS AMEND ANENT To 24_019R also known as 19448 Fuel. for Brazos County entered into. and effective this 'I 9th day of September, 2023 ("Effective Date)' -through Sept (`"Expiration Date) by and"betweentrazos County- ("Customer"), :and F*es Wholesale ("Pr which may attematively'be referred to herein as a. "Party" and collectively as the "Parties". All i ,in this Amendment shall have the -same -meaning -as in the Agreement(as defined below) unless hdfein. RECITALS 'WJJER'EAS., the Parties entered into that certain.origipal contract 419-149 Fikes. Wholesale to provide, of the service of fuel for Brazos County', and WA[EkEAS-,zthe?arties; -desireto amend the pricing as -set-forth in original contract AGREEMENT Now 11IMEFoRE, in consideration ofthb above prbinives, and other good and the-receiptand sufficiency of which are hereby acknowledged, the Pardea Hereto agree to as -follows: 1. Updating the pricing index,from Exhibit A to Exhibit- B. IN WITNESS WHEREOF, the parties hereto liave caused this -Amendment to mithorized. rpprWritatives as of the Effective Date. This Amendment -may be executed in which taken together Shall. constitute one .instrument. Electronic, or facsimile signatures are execution of this Amendment and -shall be binding on all CO V Fike Wholosale Sw"nature WUre MW IO V LcArJC P15r Naime. 31LDCOe- Title 9 T_ Date Dale orient") is 3031-2024 ) each of zed terms ise stated forpurpogeg,of , considerdhQiii the. Agreement signed by their nterparts, all of . p table forrns. of Lrtieg hereto. G. /v1 NL. I i r 8.1 Pridog Pricing will be based on the Hearne OPIS UB Average on the day of delivery plus the constant for the grade of fuel. The constant represents an amount to cover margin and delivery cost. For ease of analysis as well as full transparency for the purchasing entity, the example provided in this section will consist of three items. 1) the OPIS report for the day of delivery, 2) the constant/mark-up [1 for gasoline and 1 for diesel], 3) the delivery invoice. Recipient will simply take the OPIS price for that day, add the appropriate constant/mark-up and reconcile to the invoice. Since the RFP represents two types of entities (School Districts and all others) an example invoice for each is included. Please note the Dyed Diesel Constant is the same as Clear Diesel. Pricing Matrix Fuel Type Constant/Markup Per Gallon Gasoline Transport 0.0245 Unlead 87 Bobtail 0.0900 #2 Diesel Transport 0.0299 Low Sulfur Bobtail 0.0900 #2 Dyed Diesel Transport 0.0299 Low Sulfur Bobtail 0.0900 DEF 275 Gallon Totes DEF $ 595.00 Bio-Diesel * See Supplemental Information Regarding Bid Requirements Profit per gallon included markup and freight for each product Page 14 Ucr0TL+L iJ Detailed Specifications C2O2O1235 — Annual Fuel Contract PAR Requirements for Self —Performing Vendors The HUB Subcontracting Plan (HSP) submitted with the bid response shall become a provision of the purchase order. The vendor cannot change a subcontracting plan prior to its incorporation into the purchase order. TAC 20.14 (5). Per the Texas Administrative Code Chapter 20.14, Texas A&M requires the following: • Vendors self -performing must submit a HUB Subcontracting Plan (HSP) Prime Contractor Progress Assessment Report (PAR) to Texas A&M University on a monthly basis. The vendor will maintain business records documenting its compliance with the approved HSP and will submit a PAR to the Texas A&M Department of Procurement Services no later than the Sth calendar day of the month until the purchase order has been paid in full. TAC 20.14 (d). All PAR's shall be sent via e-mail to the following address: hubprogram@tamu.edu . Payment requests submitted without the PAR will not be processed. • Changes may not be made to the HSP without prior review and approval from the Texas A&M Department of Procurement Services. The vendor shall submit to the TAMU point of contact provided below a revised HSP if determined subcontracting will be necessary. if the selected vendor subcontracts any of the work without complying with TAC 20.14 and without prior approval from the Texas A&M Department of Procurement Services, the vendor will be deemed to have breached the purchase order and be subject to any remedial actions provided by Texas Government Code, Chapter 2161, state law and TAC 20.14 (6). Texas A&M will report nonperformance relative to its purchase order to Texas Procurement and Support Services in accordance with TAC 20.105, Subchapter F relating to the Vendor Performance and Debarment Program. Texas A&M Point of Contact Patty Winkler, CTP, C.P.M. Phone — 979-845-4556 E-mail p-wnkler@tamu.edu A copy of the PAR can also be found at the following link: http://www.window.state.tx.us/procurement/prog/hub/hub-subcontracting-plan/ rrssssssssrrrrrrrrrr■•sssrrrsrrrrsrsssrrrrrrsrrsrsrrrrrrwrrrrrsrsrrrrrrrrrrrrrrrsarrrrrrrrarrrrrrssrsarrsrrrrsr Blanket Order for Unleaded, Diesel and Bio-Diesel for various departments on the campus of Texas A&M University for the period of September 1, 2023 through August 31, 2024, as per the terms, conditions and mark-up offered in Request for Proposal #19-0024. Quantities are estimated only and do not guarantee a purchase. Delivery to be made at times and in quantities requested by Texas A&M University, ordering department Upon award, orders will be placed on an as needed basis. Any unused quantities as of August 31, 2024 shall be considered cancelled. The mark-up shall remain firm for the term of the agreement including any/all renewal options provided for in Request for Proposal #19-0024. Mark-up per gallon includes any and all costs involved in the supply and delivery of all fuels with the exception of any applicable state/federal fuel tax and the Petroleum Product Delivery Fee. Participating entities are exempt from certain Federal Excise Tax, State Sales and Transportation Taxes. Entities upon request will execute tax exemption certificates. The participating entities are subject to the State of Texas Road Tax @ $.20/gallon and all entities are subject to the State of Texas Petroleum Delivery Fee. These taxes, state imposed fees and unloading fees are not included in the unit price and will be itemized on the invoice to the ordering entity (if applicable) unloading fees are not acceptable. The only acceptable change in the fees proposed during the contract term or any extension option would be in the event the State of Texas or Federal Government makes adjustments in the fee levels of the State Petroleum Product Delivery fee or the Federal Super Fund. The vendor may then pass these charges on to the entity if sufficient documentation can be provided for Page 2 of 5 the requested changes from the respective governing body(s). Any change in these specific fees will become effective thirty (30) days after the contractor and the participating entity agree to the change. Payment Terms: Net 30 days, upon acceptance of delivery and receipt of approved invoice. The price per gallon of fuel is determined by applying the mark-up per gallon to the average rack for bio-diesel and unbranded average per gallon price listed in the "Oil Price Information Service" (OPIS) Pad 3 Net Report for Hearne and Houston, TX as in effect on the day of delivery. Pricing Formula: OPIS Price per Gallon + Vendor's Mark-up = Unit Price per Gallon Renewal 3 of 4: Texas A&M University reserves the right to renew the awarded agreement for an additional one (1) year, if mutually agreed upon by both parties with all terms, conditions and markup remaining firm. Cancellation: If the suppler fails to perform in the manner specified in this contract or for reasons such as, but not limited to, consistent poor service, unsafe habits or misrepresentation of product, Texas A&M University shall have the right to cancel the contract(s) by providing the Supplier with thirty (30) days written notice. Upon award, any order is subject to cancellation, either in whole or in part, if funds are not appropriated by the Texas Legislature or otherwise made available to the end user. The agreement may be terminated, without penalty, by Texas A&M without cause by giving thirty (30) days written notice of such termination. Bio-Diesel Texas A&M University and/or participating entities reserve the right to add Bio-Diesel fuel to the contract at a later date. Pricing/markup and select grade, B5 to B20, shall be agreed upon by both parties. am m--Nw-wvA- M' MEN EMS r 1' Unleaded Fuel, 87; Markup 1 GAL 0.0540 0.0540 Transport 2 Unleaded Fuel, 87; Markup 1 GAL 0.1185 0.1185 Bobtail 3' #2 Diesel, Low Sulfur; Markup 1 GAL 0.0600 0.0600 Transport 4 #2 Diesel, Low Sulfur; Markup 1 GAL 0.1185 0.1185 Bobtail 5 #2 Dyed Diesel, Low Sulfur, Markup 1 GAL 0,0600 0.0600 Transport 6 #2 Dyed Diesel, Low Sulfur, Markup 1 GAL 0.1185 0.1185 Bobtail Page 3 of 5 7. DEF, 275 Gallon Totes DEF 1 GAL 800.00 800.00 Delivery Fee: The Petroleum Product Delivery Fee (Remediation fee) on each load of gasoline and diesel fuel imported into Texas or withdrawn from bulk storage facilities and delivered into cargo tanks or barges. Fee Schedule: Gallons Delivered Fee Less than 2,500 $1.70 2,500 but less than 5,000 $3.45 5,000 but less than 8,000 $5.45 8,000 but less than 1Q,000 $6.95 Each 5,000 gallon increment on 10,000 gallons or more $3.45/5K gal For deliveries of at least 7,000 but less than 8,000 (whether single product type or split load), special rules apply: -If the gasoline portion of the delivery is less than 7,000 gallons, the fee is $5.45 -If the gasoline portion of the delivery is at least 7,000 gallons, the 8. fee is $6.95. The Fee will expire on September 1, 2011 If you have questions, please call Bryant K. Lomax, TPCA Manager, and Tax Policy Division at 1-800-252-1383. Additional Fuel Pricing and Tax Exemptions: (1)— Excluded, Federal Excise Tax - NA (2) — Federal Oil Spill Recovery Fee — The Taxpayer Certainty and Disaster Tax Relief Act of 2019 enacted on December 20, 2019, as part of the Further Consolidated Appropriations Act of 2020, reinstated the oil spill liability tax for the period beginning on January 1, 2020, and ending on December 31, 2020. The oil spill liability tax imposes a tax of $0.09 per barrel on crude oil received at a United States refinery, and on petroleum products entered into the United States for consumption, use or warehousing. (3) — Federal LUST Tax The current Federal Leaking Underground Storage Tank (LUST) tax is $0.001/gallon. The LUST tax applies to all purchasers. See US master Excise Tax Guide Chapter 54. Page 4 of 5 (4) —Texas State Fuel Tax Gasoline and Diesel Fuel are currently $0.20/gallon (5) —Texas Load Fee The Texas Load Fee (which may also be referred to as the Petroleum Products Delivery Fee) is currently based upon the withdrawal of petroleum products into cargo tanks and varies according to the net total gallons of all products withdrawn. This fee ranges from $3.75 to $15.00 based on number of gallons. See HB 2694. 9. Federal LUST Fax (3) — for Gasoline & Diesel 1 Gal 0.001 0.001 10. Applicable Texas State Fuel Tax (6) — for Gasoline and Diesel 1 Gal 0.20 0.20 11 TX Load Fee (5) — For Gasoline and Diesel 1 Lot 15.00 15.00 Range of pricing - $3.75 - $15.00 Change Order 12/21/22 Effective January 1, 2023 — the "Federal Superfund Recovery Fee" has been reinstated by the Biden Administration. See file for backup documentation. 12 Applied to all gasoline and distillate products. Criteria for new Gal 0.0039 0.0039 $.0039 gallon rate: 1 • The rate will only apply to the petroleum percentage portion for such products • This will not apply to the 10% ethanol for.E10 fuel loads • This will not be applied to total gallons when buying fuel blended with renewables Page 5 of 5 Bid # 24-028 Jury Summons September 1, 2023 - August 31, 2025 Item Per Variverge LLC Usio Output Doxim Inc Xpedient Mail Admail Solutions, Inc Laser Printing: Front Side Laser print variable data and all static content in black toner on the Summons $0.028 $0.035 $0.097 $0.033 $0.065 front of a page of 20# 8.5"xl1", white bond paper. 1/0 Laser Printing: Back Side Laser print static content in black toner on the back side of the page Summons $0.015 $0.035 INCLUDED $0.015 $0.065 of white paper. 0/1 File Preparation Summons 50 per hour $0.00 $0.010 $0.00 $100 FLAT FEE CASS & PAVE: Address and mail certification and presorting to Address INCLUDED $0.025 $0.001 $0.00 $40 FLAT FEE Provide the lowest presort rate offered by the USPS. Folding: Auto fold each summons prior to inserting. Summons INCLUDED $0.010 INCLUDED $0.030 $0.025 Inserting: Auto insert the summons in a No. 10 envelope. Summons $0.020 $0.010 INCLUDED $0.030 $0.050 Optional NCOA Address Processing Item Per NCOA Addressing Correction: Brazos County (County) has the option to NCOA process the addresses in its print data file monthly at the "Charge Per Item". Should the County wish to NCOA process all of the addresses in its complete Jury Pool address file, it may require custom programming for IMS to be able to provide the addresses Address $0.010 $0.010 $0.015 $0.00 $150 FLAT FEE changed to the County in a format in which they can be easily imported back into the County's Jury Pool database. Should custom programming be required, Contractor will first provide the County a firm price for programming the data so that it can be imported back into the County's data management system. No. 10 Carrier Envelopes Estimated Six Month Supply Item Per Charge Per Extended Charge Extended Charge Extended Charge Extended Charge Extended Item Total Per Item Total Per Item Total Per Item Total Per Item Total Envelopes: Standard No. 10, single window (or double window) white envelope, diagonal seam with an inside security tint, offset print Envelope $0.028 $700.00 $0.070 $1,750.00 $0.048 $1,200.00 $0.032 $800.00 $0.095 $2,375.00 in red ink text that is supplied by the County. 2/1 TOTAL: $50.10 $0.1950 $0.171 $0.14 $290.30 NOTES: Laser Printing inludes plain white paper, File Preparation one time programming Recommend award to: Xpedient Mail Ap!ovedb Comm\one s.Co on this dayof-6,epr. 2023by �theVlA NT`� u �� E position of L/ REQUEST FOR BID BID NO.24-028 JURY SUMMONS SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, August 15, 2023, 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77903 Phone: (979) 361-4290 . Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: Xpedient Mail By (Print): Brandon Warlick Title: President Physical Address: 2115 W. Briargate Dr, Bryan, TX 77802 Mailing Address: -? j 15 W Briargate Dr, Bryan, TX 77802 Telephone: 979-829 2588 Fax: 936-564-0316 E-Nfail: bwarlick@,xpedientmail.com Bid No. 24-028 Page 2 of 15 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, August 15, 2023 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Brazos County is soliciting bids for a term contract to provide and mail jury summons for the Brazos County District Clerk Office for a two (2) year period beginning approximately September 1, 2023 through August 31, 2025 in accordance with the following Conditions of Bidding. Contractor shall prepare, print, and deliver jury notices and other required inserts for Brazos County, as well as update or correct addresses as more fully described in Section E. Specifications. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so. 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. CONIlVIISSIONERS COURT — The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified.. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Bid No. 24-028 Page 3of15 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at fts://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price C. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. Bid No. 24-028 Page 4 of 15 14. Title and risk of loss of the goods shall not pass to Brazos County until the County accepts and takes possession of the goods at the point or points of delivery. 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid documert, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Bid No. 24-028 Page 5 of 15 Respondent(s) agrees to comply with BB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace aMs://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. The bid specifies the number of consecutive calendar days required to reach substantial completion of the project under normal conditions. Failure to comply with completion time will be considered reason enough to cancel the contract. 24. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional, one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 25. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 26. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 27. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 28. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 29. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. Bid No. 24-028 Page 6of15 30. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 31. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 32. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 33. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 34. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made, all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 35. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not Bid No. 24-028 Page 7 of 15 be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 36. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 37. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire -must be filed with the Brazos County -Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 40. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 41. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 42. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 43. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas Bid No. 24-028 Page 8of15 and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such .code conditions shall prevail. 44. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation or $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. S. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Bid No. 24-028 Page 9 of 15 D. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This fist should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: City of Bryan Texas Contact: Jenna Graham Phone: 979-821-5711 Email: Jgrciham@btutilities.com Company/&tity: City of College Station Contact: Jennifer Smith Phone: 979-764-3523 Email: jrsmith@cstx.gov Company/Entity: A4 Media LLC Contact: Reagan Neff Phone: 979485-5945 Email: Reagan.Neff@a4media.com Bid No. 24-028 Page 10 of 15 E. SPECIFICATIONS 1. RECEIPT OF JURY LIST a. Contractor will be provided a list of registered voters and individuals with driver's licenses ("potential jurors") by the Brazos County Jury Services for each mailing. b. Contractor shall process the list to ensure that all prospective jurors have the most current correct address by updating their provided address through the United Postal Services National Change of Address (NCOA) and to filter our addresses with zip codes outside the voting precincts of Brazos County. Contractor shall mail summonses to this proceeded and filtered list. 2. USE OF JURY LIST a. Contractor shall be responsible for all preparation, printing, handling, mailing in letter form, and postage of all jury summonses and any additional inserts as required. b. Contractor shall be provided on an ad hoc basis, a list of potential jurors to summon. The number of potential jurors provided with each batch will be determined by Brazos County as needed. c. Contractor shall process each batch, as received, and mail the summonses to the potential jurors upon Brazos County's review and approval. 3. PREPERATION AND DELIVERY OF JURY SUMMONS a. Contractor shall laser imprint and mail Jury Summonses in the form determined by the County. b. Currently the mail outs are on an 8-1/2" by 11" printed paper, Contractor shall print variable data on one side and static data on the backside. The pieces then are folded and stuffed into Contractor provided #10 envelope and mailed. c. Contractor shall comply with all Texas statutes and/or directives given by Brazos County Jury Services and Brazos County District Clerk. d. Contractor shall simplex laser print static text as provided by Brazos County on the back page of the summons on uncoated 2U# paper. The front page of the summons shalt be printed in variable data. The Contractor will merge the list of potential jurors using a template provided by Brazos County. Contractor will provide a live representative data sample to Brazos County Jury Services for approval prior to the printing of each batch. Additionally, the Contractor will fold, seal, and insert individual units to meet United States Postal Services automated specifications. Contractor will sort the mail for maximum postage discounts and deliver the mail to the USPS. Contractor must be able to accept the date via the following methods: i. Internet (email, FTP, or similar) ii. CD-ROM e. Contractor will respond with a data file representing the outcome of each record; whether the summons was mailed, where the summons was mailed (if the address was updated via NCOA), and related information. Bid No. 24-028 Page 11of15 f. Contractor shall simplex laser print single -window #10 envelopes with return address information and a notice in red as provided in design by Brazos County. g. Contractor must have secure computer terminals and the ability to read the necessary computer software .as instructed by the County (without charge). Contractor will update addresses with the National Change of Address (NCOA) data. Contractor will CASS certify and apply POSTNET Zip-plus-4 barcoding. Contractor must maintain a supply of summons stock and envelopes at its location. Reprinting stock requires the County's prior approval. h. - Information contained on the summonses may include: L Juror Number ii. Name and Address iii. Online login and appearance details iv. Explanation of the citizen's rights and eligibility requirements V. Explanation of rules governing exemption and disqualification vi. Contact information vii. Code three (3) of nine (9) bar code (black laser ink). 4. TECHNICAL AND OTHER REQUIREMENTS The Contractor shall ensure that their computer and software accommodates the following technology requirements: a. Juror data files provided by Brazos County to the Contractor will be in a fixed -width or declined file (such as CSV). The data response indicating whether each record was summoned and containing the updated addresses shall be returned by the Contractor to Brazos County in the same file type. b. If required by the circumstances, all data shall be accessible to all authorized court and Contractor staff and shall be protected from access by unauthorized individuals. c. The Contractor is hereby prohibited by the Brazos County from selling or conveying any juror data to any entity other than the Brazos County or District Courts, except for any statutory requirements (e.g., open records requests). Bid No. 24-028 Page 12 of 15 F. PRICING Contractor must complete open spaces provided below fill in the blanks with the price that is firm for the -contract period. The following is an estimate of Brazos County anticipates quantities. In case of discrepancy between unit :pricing and total pricing, unit pricing governs. Brazos County pricing must be all inclusive. Brazos County will not allow for any other rates or charges. Contractor shall include estimated delivery of order (in days) after receipt of data files. Jury Summonses Charge ' Item Per Per Item Laser Printing: Front Side - Laser print variable data and all static content in black toner on the front of a page of 20#, 8.5"x11", white bond paper. (1/0) Summons $ .033 Laser Printing: Back Side - Laser print static content in black toner on the back side of the page of white paper. (011) Summons $ .015 File Preparation Summons $ 0 CASS & PAVE: Address and mail certification and presorting to provide the lowest presort rate offered by the USPS. Address $ 0 Folding: Auto fold each summons prior to inserting. Summons $ ,030 Inserting: Auto insert the summons in a No. 10 envelope. Summons $ .030 Optional NCOA Address Processing Charge Item Per Per Item NCOA Addressing Correction: Brazos County (County) has the option to NCOA process the addresses in its print data file monthly at the "Charge Per item". Should the County wish to NCOA process all of the addresses in its complete Jury Pool address file, it may require custom programming for IMS to be able to provide the addresses changed to the County in a format in which they can be easily imported back into the County's Jury Pool database. Should custom programming be required, Contractor will first provide the County a firm price for programming the data so that it can be imported back into the County's data management system. Address $ 0 Bid No. 24-028 Page 13 of 15 No. 10 Carrier Envelopes Estimated Six Month Supply Volume Charge Extended Item Per Per Month Per Item Total Envelopes: Standard No. 10, single window (or double window) white envelope, diagonal seam with an inside security tint, offset print in red ink text that is supplied by the County. (2/1) Envelope 25,000 $ $ .032 Estimated Monthly Postage Postage: All postage required by the United States Postal System (LISPS) must be paid in advance of its use. Contractor will bill the County for the estimated amount of postage required to mail the number of items being mailed. Each mail piece will be processed according to USPS standards for First Class Leiter Mail to provide the lowest postage rate offered for this category of mail. The process is commonly referred to as CASS & PAVE. The CASS & PAVE process presorts each mail piece to USPS standards and certifies the presorting process to the USPS. Any mail that does not quality as "presorted mail' will be mailed out at the full First -Class Letter postage rate. ESTIMATED DELIVERY OF ORDER AFTER RECEIPT OF DATA FILE Xpedient will print and mail up to 25,000 letters in a single mailing within 1-3 working days. Mailings over 25,000 letters in a single mailing may require up to 2 additional working days. . Bid No. 24-028 Page 14 of 15 G. CERTIFICATION OF BID By signing the certification below, the Respondent verifies that all plans and specifications have been reviewed and are considered in the pricing attached. Prior to award, the Respondent also agrees to complete the Verification of No Delinquent Taxes or Fees form (V.T.C.A. LOCAL GOVERNMENT CODE §262.0276), Legislative Certification Form, and the Disclosure of Interested Parties (1295). These are available on the Brazos County Purchasing website. The undersigned affirms that they are duly authorized execute this contract, that this quote has not been prepared in collusion with any other vendor, and that the contents of this quote have not been communicated to any other vendor prior to the official opening of this quote. Signed By: Typed Name: Brandon Wadick Title: President Company Name: Sunbelt Business Graphics, Inc., dba Xpedient Mail Phone: 979-821 2588 Mailing Address: 2115 W. Briargate Drive, Bryan, TX 77802 Email Address: bwarlick@xpedientmaii.com Vendor Tax Identification Number: 751903813 END OF BID REQUEST NO. 24-028 JURY SUMMONS By signing below, Brazos County agrees that this bid, 24-028 will be awarded as dictated on the associated bid tabulation sheet, to the Res ondent whose name appears above and both parties agree to terms and conditions con ' ed herein. By: Brazos County Commissioner's Court: Du Lti j E Po-re—p-S , C,0l c.1U-r9 zix oa E Date: Attest: Scercm(LEF, 19 Q093 Brazos County Clerk: KA �N W r— E C Bid No. 24-028 Page 15 of 15 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. V References (Section D) Er All Addendums (if applicable) ["Certification of Bid (Section G) Brazos County Purchasing Department 200 S. TX. AVE., STE 352 BRYAN, TX 77803 PRONE (979) 361-4292 FAX (979) 3614293 Addendum #1 to Bid# 24-028 Jury Summons Issued: August 10, 2023 Change: Exhibit A Reason: Example of current #10 Envelope Exhibit A will be uploaded under Attachments. This addendum should be signed by an authorized representative of the respondent and returned with the bid documents as specified in the bid. A Acknowledgement of Addendum: Signature: Printed Name: Brazos County s,3 o� y�� Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 BRAZOSCOUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: September 19, 2023 BID NUMBER: 24-035 TITLE: Various Aggregates, Cold Mix, & Other Road Materials REQUESTING DEPARTMENT: Purchasing 1� I i I ------------ APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: 4e e-i 1:"m 0 Ems. 19, a-o s 3 BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Road and Bridge NUMBER: CC2023 Cobb Addition Lots 1 & 2 Final Plat DATE OF COURT MEETING: 9/19/2023 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: Approval of the Final Plat of Cobb Addition Lots 1 & 2, Block 1; 11.132 Acres; Jessie Evans Survey, Abstract No.112; City of College Station ETJ, Brazos County, Texas. Site is located In Precinct 1. Commissioners Court Karen Tyler 09/14/2023 False False $0.00 ATTACHMENTS_ File Name Description Tvoe Brazos County Application (version 3).pdf Application for Development Backup Material 03254_COBB_ADDITION_FINAL_PLAT (004).pdf Plat Backup Material APPRO Ctit e 3 Duane Peters Date County Judge i. Nom :RM NAME: ONTACT: ew% L f 0/oN ODRESS'. mhr)c- 1) Ir tTY: aAft&vow�- STATE: HONE: -% l0b ` I FAX: ,MAIL: C1A1Mr1 e. IfAt -f A" A.- u is AW0A I I 19M NAME'. I;L 'ONTACT: ADDRESS: "ITY: 31-16NE: ZIRIVI NAME: OV%QNTACT;� WDRESS: 'ITY, PHONE: IiIRIVI NAME: CONTACT: AijDRES,S:- CI PHONE: :EMAIL. FIRM NAME: CONTACT: ADDRESS: ."FITY: - CL 13 •�-.'Y t2. to �... �.::;?C3::::'O '�- :° �:. +N`.=.N :: .=ate I ..90 rmr W lQ4C. ELM .C��N 6yTCti. W'i5�— VPdC.'m MBO�NLANp SURVEYMl1 CLL4fLtmM,Tufnw .nrainiiuiwYu w.r wARaYw A \ \ M= ` wo./w�u.Vev.��rr-�nir.wl �r.W rnW lcm:it'w'75:.'SCL'r. r.rn.r rrr...r.rr..r.r.r ^a. A"P mr1 tam Ao niutii. wr.r.rr gJ'3'a—m".,7, �eaiaio = wmwlrrrrrr.r,ra..�v..Mo..av IINAL PLAT OF COBB ADDITION LOTS I & 2. BLOCK 1 11.1u total aGaa JESSIE EVANS SURVEY, ABSTRACT NO. 112. BRAZOS COUNTY, TEXAS. a.+mue C�oro..~o .u1�coee .eteaoa.na+.c rm.mrm T..�., nao aW Tu.im —t v,ly cmewwvn,r..«,rrwe J BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC 2023 - Utility Permit - Frontier - Road and Bridge NUMBER: Old Reliance Road and Austins Estates Drive DATE OF COURT MEETING: 9/19/2023 ITEM: Consider and take action on the Frontier utility permit to install a fiber optic cable running Within designated areas along Old Reliance Road and Austin's Estates Drive. Sites are located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 09/14/2023 FISCAL IMPACT. False BUDGETED: False DOLLAR AMOUNT: $0.00 File Name Description Zyg� Utility_Permit _Frontier - Utility Permit - Frontier - Old Reliance Road and Austin Backup Material Old_Reflanc® Road and_Austins Estates_Drive.pdf Estates Drive ------- A.QLG County Judge 2 ' Failure to notify the County Faigin*'.i Office. within. 24 hours of.begiiining'constr.itctioii shail constitute k ♦,x. 00, PS START 30.7012470,-96.3252260: Jv lift lzi C Mat 4At- ,1�Via.,. • 4' i # J ol � ,3F t '( k �1 t ..' �• � , `�' �F ill �'_ �' 'g� � - Fri comku y,�!.t ..f' ���f'�,Ix �r + r� 4,- �'i�3r =�3 'a'• • T���� "' 'T �� hay' �' f "l Kr s ^;€t m ,y '`.•'� e. tea, ALL BURIED FACILITIES Frontier, COMMUNICATIONS FEEDER 1 AUSTIN ESTATES DI BRAZOS COUNTY WMSTURG 52M C oce'Qy AGAy.�i- "Y 0 sst more T «Is 130' ZD' 43' 24' _ _ 43' r r-� rgoraeLDacr 12W rk11Ar4rINACSTEr ptOPp luG!p•t9EEl7 472 FIBER IN (2)1.25-DUCT tib \ K a 942' 472 FIBER IN (2) 1.25' DUCT e \ \ .oe�r-9 tijy � tib N NOTE' ADJACENT DUCTS TO BE PLACED WITHIN 4' BORE. SPACING ON DRAWING SHOWN FOR CLARITY MINIMUM DEPTH OF COVER UNDER ROADWAYS IS 46'. MINIMUM DEPTH OF COVER UNDER NATURAL GROUND INCLUDING DITCHES 15 36' R PROPO E AEULLF FA — filuS4V GFRO TIF1t E LITIfiI:' Fj1ISTING COB FILER RIGHT -OR WY UK --rAr Aw EDGE OF PAVEMENT —sa EOGE Of GRAVEL GRAVEL ---T�— — — • SIDE WALKS ��— — IT STUAVfRHE'ah r M BTU UNDERGROUND a I WATER STORM DRAW C A9 SEWER RAIL ROAD / (9 Et41ANNOW O BTU POLE rLOWER POT ® NNCTIONSOX j ON IT'A3c4uNDHOLE ® uOHT O 7A74IANDHOLE ♦ MARKER / E] 7A7•kA tDHOLE ® PAD Q EA44ANGIOLE ❑P Btu PSO A� 5 M BORE PIT ® E& ►ED ® PULL OOA ® &MATCH GEM O OL ERPE TONER WATSR HYDRANT WATER Q TRANSFORMER STORM PWE TEATURE SAtATART LMNHOLE NJ VAULT OAS MARKER ® ENCL03VAE &NRuB TREE P.U.E. COILS AERIAL SPAN O O t OTHER EASEM K ALL BURIED FACILITIES Frontier - COMMUNICATIONS 5289933 FEEDER I AUSTIN ESTATES DI BRAZOS COUNTY =1 52033 ADJACENT DUCTS TO BE PLACED WITHIN 4' BORE. SPACING ON DRAWING SHOWN FOR CLARITY \ \ \ ♦;� ~ 15 ar Tta 23' Is, MINIMUM DEPTH OF COVER UNDER •�( ROADWAYS IS 4b'. MINIMUM DEPTH OF M1f S $ R�U�DINB DER ITCHES RAL GROUNDIS \ o` cwpea'tlaOutT \ � IAOFGYOMIKAR O�FYe�110�-sl4ls \ \ - 6E2' q2 FIBER IN (T)1.25' DUCT \ 1163' 432 FIBER IN (2) 1.25- DUCT \ 3 IRDPO DAf3ilAL FEIER — — — — — — E%tSTT.0 FROMIE•A Tg1T- -�r F T E%tSTtHG c48 FlDER Rl('iHTAFNlAY LDIE e�. ECBE Cf PAVEMENT EDGe OFT GRA�L woes---- T"n CEMERtIxE BEDE WALKS w to WU OVERHEAD DTV uRDERGRDVAtO WATER e F STORLI GRAIN GAS SEKR RAIL ROAD ,'�► E...I IE O BTU ME O novart POT ® AA+crtmeox lJ 1-3-WtDNOLE ® LIGNT Q3,x3r~OHOIE ® MARKER W❑ 7A7NAN4RCIE ® FAD Ex4moH Le Q BTU FED SOREFIT El PULL Sox ® ES FED ® SMC"OEAR O FRONTIER POM ® '10MR p WATER HfORANT ❑T TRAMFORYER • OTORFt MfE FEATURe LAWARY NAN40IE Q VAUI7 © DAA MARKER ® EFKmum qA smus jg� face P.uE• COILS AERIAL SPAN O E) OTHER MELIE ALL BURIED FACILITIES Frontier COMMUNICATIONS 6289933 FEEDER 1 AUSTIN ESTATES D6 BRAZOS COUNTY aeT mm WWV--Ixt= ,� 5�69933 TRAFFIC CONTROL PLAN REFERENCE MAP .... Frontier- COMMUNICAiIONS 6289933 FEEDER 1 AUSTIN ESTATES 0 BRAZOS COUNTY �0 5159933 taro mmir- ��� ROADWORK AJMAID A,o uE RoiEa it?) Demes 1 (seE RorE I IN, kWW ROTAIM OSClllATWO ORITRCSE Liam. (sae Nom t&e, S I w O A 1 RDAP IIDlt(S ANiA9 .r.4r sagHams ItF, TCP 0-1A) WORK SPACE NEAR SHOULDER CONVENTIONAL ROADS -� LEGEND �� Sw10W+venKtB A MMMEMArol MEAv,'iWi�YENf . CNANREUUMO-E REAWNORKYERICLE i 1. a TRAMC FLOtM A RAG TC2 ROADS: AUSTINS ESTATES DR + OONVENno"4 ROAWOFAV ++ TAPER LIRWM"AVE SEER RWMZD OFF. LYEMOMOCTNYR(m W-M MOFOFF&LT(FT GENERALNOTES RW"Vl TRAFFIC CONTROL PLAN 2 Frontier COMMUNICATIONS FEEDER 1 AUSTIN ESTATES D BRAZOS COUNTY 5m vuE rom v 6 �mea /u (UK1,Ii im TC]OF 1 , y • t� r VINTAGE HILLS t 'fir •'� ti_ OP � i t, � tii •;•� f 1 t a# :r � �• r t � �'' ti C� 1 `` °-^�,• AUSTIN',S"ESTATE .., ALL BURIED FACILITIES tlI i-r®nyer 1; COMMUNICATIONS 5289933 - FEEDER ROUTE I BRAZOS COUNTY - OLD RELIANCE cm., to FMk ®tfW51131M .nrmm�mt enxns BST 432 FIBER IN (2) 125' 21S 432 FIBER IN (2)1.25' DUCT- r 28' 48 FIBER IN (2) 11.6' DUCT-' ADJACENT DUCTS TO BE PLACED WITHIN 4' BORE. SPACING ON DRAWING SHOWN FOR CLARITY MINIMUM DEPTH OF COVER UNDER ROADWAYS IS 46'. MINIMUM DEPTH OF COVER UNDER NATURAL GROUND INCLUDING DITCHES IS 36' SEE SHEET T FOR TRAFFIC CONTROL PU OEmm�eo..s 'L MTA BO' e y K M nwwmlwa ..L1d,DA./AE11IwOw.n.ww•oun � PROPOSED BURIED PISEW DUCT Op. P08E0 AURNL RSER 0.43 B _ RI iwz .WM! LINE 60G@ OP PAYCAIEMT EDGE OF GRAVEL \ ROAD CENTERLINE \ o. \ SIDE W ww ? rn a., ' FWL ROAD 8. ax-mm HOLE 119f11'916'FLDI'JER POi j ZDlI+F4 hd ®EA PED V X POLE PIIONTIER POIf \�w uiRITr EA6ErEnT C•. R �iAS DATHERINO /Qy A. O CO.BP.O.f6 °T. 100' 20' T 24' 1 ..,?.G W„I.fIAI a,..LVJ Ra •ete, i 2 ALL BURIED FACILITIES Frontier - COMMUNICATIONS 5289933-FEEDER ROUTE I BRAZOS COUNTY . OLD RELIANCE cr 5289w EM = ROf ♦ Sr 432 FIBER IN (2) 1.25- DUCT COME °Dome vTa 1f0' 20' 23' 24' „t 23* i 2 m srI .I�Ppa[pptgi ..CFBaOY„MVI On Ywnpfi,aaaOR-O.cEr , \ \ 432 FIBER IN (2)1.25- DUCT 4 IM 20 r-432 AERIAL EIDER ELASME070 EXISTING RAl 432 FIBER IN (2) 1.25' DUCT cF d ° RQ .� `•°\ w \ t41T472FIBER IN(2)t.25'DUCT ADJACENT DUCTS TO BE PLACED WITHIN 4' BORE. SPACING ON DRAWING SHOWN FORCLARITY MINIMUM DEPTH OF COVER UNDER ROADWAYS IS 46'. MINIMUM DEPTH OF COVER UNDER NATURAL GROUND INCLUDING DITCHES IS 36' 7FOR 3 LEGEND PROOOSEDBUWEDFIDE(UOUOT_ _ FROPOSED AER[AL FMER OAS RIGHI-0F•WAV LINH EDGEOF AVEMIENT nw — OF GRAVEL — _ — — ROADCENTERLME — — _ SIOe ALBS —sw eM. sw RAIL ROAD •f•}-I-i-t H 4+ i-i'{ 1+1 i'11 i I I H iy ,'i exAvw Rae Q 11'ximl4•FLONERPOT IT7OB712PaG1NONOLE auuaw+oRaS [«] xuu.NAwRae Q Sx•NANONae BORE PIT ® ex PEO X POLE O /RONTIER ►OLE VNLITv EASEMENT ALL BURIED FACILITIES Frontier COMATONS 528"33 - FEEDER ROUTE I BRAZOS COUNTY - OLD RELIANCE I RolEcr wua wucurAx \ �1417' 432 FIBER IN (2)1.25- DUCT IoaX 7. 50' FIX lwosw� rwlOrMi.E.tt Oi—,l FDI ucE ,"17. E PROPOSED BUAIED FIBEW OI/CT� ! _ _ ` - PROPOSED AERW. FIBER GAS RIGM•oF•WAT' UNE w EDGE OF PAVEMENT —aa. foo----c°a--l- EDGE OFGRAVEL ROADOENTERLME SIDE WALKS RAIL ROAD 11 1 I•i H+ EX44AN HOLE li-XII'XIV FLOWERPOT QIT'XJSXta'•IUNONOLE a3rxn.T~ONOLE Q Ti7Xr.0NMOLE .01 EX~ONOLE OORE Pt, rM V PED X POLE O FRONTIER POLE UTILITY EASEMENT ALL BURIED FACILITIES '•. Frontier 5289933•FEEDER ROUTE BRAZOS COUNTY - OLD RELIANCE I !NE sm .ETA 432 FIBER IN (2) 1.25-DUCT O� c►pGA. , •� o 942-432 FIBER IN (2)1.25- DUCT oo•e Hnsaa f oro 130' 2O'T43' 2r 43' r+ rn+�mowcr I.O�°KFiw.a{ton qO M' wCE •0•S!'fii! 432 FIBER IN (2)1.25- DUCT s ��` cpG `♦ � � v � n. N NOTE: ADJACENT DUCTS TO7PtACE0VATHININ4- SORE SPACING ONFOR CLARITY MINIMUM DEPTH OF ROADWAYS IS 48. MFCOVER UNDER NATU INCLUDING DITCHES IS 35- SEE SHEET 7 FOR TRAFFIC CONTROL PLAN T(` L a�JI ) LEGEND PROF0.3ED BURIED FISERI PROBED AERIAL FIBER OAS RIGHT•OF.WAY LINE EDGE OF PAVEMFM EDGE OF GRAVEL �• r ROADCENTERUNE SIDE WALKS "L ROAD +i+fq-i-f i i i i i i i i i i i i i i i i i i t- _i+- i EXAANHOLE 11'XI MIT FLOWERPOT Bq i1'ATPX eANOHOLE �B u"r•HANOHOLE 1_.1 r"XZ4WWN0LE EX• "o"OLE 002 FO { EX PEO 0 rAG reNnaaooLe / UTPOTYEASEMENT ALL BURIED FACILITIES A....00 J` Frontier 1; COMMUNICATIONS 5289933 -FEEDER ROUTE 7 BRAZOS COUNTY - OLD RELIANCE 5289933 w1RA 11110 1r,1 rnmm Learnt 5 ILHf 1 i0 IUD;flr _ �L _ \ OT(witflfl S 100 15' 2323' �24' 23' l5' �— ��SO'P ra000woo,cT rw.a Na+nuaTo�.Nsrrnlume�c.naere 4 Jr i J ti NOTE: ADJACENT DUCTS TO BE PLACED WITHIN 4' BORE, SPACING ON DRAWING SHOWN FOR CLARITY MINIMUM DEPTH OF COVER UNDER ROADWAYS IS48 MINIMUM DEPTH OP COVER UNDER NATURAL GROUND INCLUDING DITCHES IS 26' SEE N \ � 942' 432 FIBER IN (2) 125v OUCT 1167432 FIBER IN m 125- DUCT G\ 0 PROPOSEDEVRIED FIST DUGT_— PROPO=AE1W1 FIRFR GAS RIGHT-0F7vVAV LOBE COCA OF PAVEMENT aev r---en---^—°w EDGE OFF GRAVEL ROADCENTERIAIE — — — — _- — -- . _ __ FADE WALKS —w v« rnr FWL ROAD Bx mm ROLE V 11'xll'x16' FLOWERPOT �W IT'mXz4'INNDNOLE 0 7xurja ONDIE B 7IUAZNa+o"OLE L.I ER.NU/ONOLE BORE PIT EX PEO X POLE O FRONTIER POLE UTIUTV EASEMENT ALL BURIED FACILITIES j" (Frontier, II COMMUNICATIONS M9933 - FEEDER ROUTE 7 BRAZOS COUNTY - OLD RELIANCE I Wall AHEAD dG'110 sit N S9a forEi un DENrAS (SEE WM Q URENi0 ObwA7U+0. FAvano. csck An%o OnstpOBLI16m. (SEE tp7ESA65) W O /C Y TCP (1-1A) aAA01 WORK SPACE NEAR SHOULDER COMIENTMAL ROADS LEGEND �'Yw-y Et1ADOYrKMCIP 0 pwwnRn. +s.EPi1Dn KAvi [ouolrENr . CN ANrEU73f0xsE r( C1= NEAV'I iMMNUEiR'lE -L i67N 0rS,Ow A FUO r .. Ir.O M� Ape,tarry.S.ai tw•� wcu•.wp+ w. pn 6Wn Da�M I,'eilul a'rl.rt ra L W fC 1 Y rn as zoo as ur is + � w >so 1 +0 u i !rr m zs no as 05' w i12 4 i la AV w m m to m w m fn !w r® w w ao w SL f1C vD ms Nn Is + nD mw MY 10 1 DEi 'R 80Y /w am nv RD no w w 6i w 60 A9 Lo dw ro roe tED nD m m 1 ars ,► i 0 NO Eri op is 17D Im 4tl b fA f0 fir eW w wo ,mi !6x * OONnNnONALROAMMY +* TAP"UhOnZ tWJE BEEN POU&MOOFF. GENERIILNOTES 1,FLAU9 ARAp(piDAGW p.�R E+4f* Aafi REDIIr�, l AtolEo mneT Eaald;rnom UtEDARERLO1 w4ws.leom Sd OEaDI@DMip IIE 7PIMNE9.WR w10@ O.flflD tnEr S,pllDR1lltpERF NIwH rINQagra,iglOi6 /pW,EruC p�allnaVAraNOVEDar tpt Emcm 6►N TCF*AYLK�IOOdlAM90ONTREPA1CDVI A /A[QOt4A71 rtF ffLIdWNVllWMMATU404 tUrNE/ArA SFRl OC Kft a,A6pA9ONY6rOE NIfMA 7W fppAO EE uK0 Afrif�! N CANOE NDO,D4D zero aDriEraADavrxaF 7#lA�lOFaIEBEAO",.{{ffi,NIIIafiA01W6r arErncr�rworDwtamtuwira rtewo.<fnawEnAssnn lo.ctawt@swieurfowd.tDEAcaano+9Pia.� nBiaawccw-wc ip PlwraN rIrCE.,1rf 7 Erft1CA0FE a1Clp[f tNJafllaOPfl.,O<S ADW OSE,RUROia M WMTb A3NAv AAD W ► FOEf f OeOL E�NDDM Kt�Ei 01M itLLS w, aL rO97ri[O 017 v@ PAVED ♦IElcats+re IWIACLNIXrro f10iQ 6NONNNOfDEf [0 ntOt[CTNOE4r�a1(RACFA f It W SlQf aaa eN DNo00 Nallon.l�rf amzts um rty RA1S r,eemiwtquDtnwatxpaalAArfa uaton RACE OF nrmtD +>dOwaN.p@.o- soars Douaa,xaNON EONrlflloNu fplOwlli. [, TRAFFIC CONTROL PLAN Frontier COMMUNICATIONS 5289933 - FEEDER ROUTE 1 BRAZOS COUNTY - OLD RELIANCE I RO :Gi cc2'0pBA%�� CASRA 'JtRCti .fMif JLUaTAr (tOt� a@nifY BRAZDS COUNTY ROADWAY SAFETY AND ROAD PRESERVATI0NSTANDARMFOR WORK CONDUCTED IN BRAZOS �COVNTY RIGHTS OF -WAY c. TOOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. - 9. Bore Pits: a. no pits shall remain open longer than 2 days;'.. b. all pits shall haveproper trafftc:control measures in place.l•See'Traffic Control Plan listed -above. c. pits shall NOT be located within*ten (10) feet from the edge of pavement without prior approval from the County•Engineer.or.his"represenfative; d. when pits are to•remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage.problems;. e, based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based -upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. - Any installation within.ten (10).feet of edge of pavement shah meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. - c. :based upon soil conditions,. the. County Engineer or his representative may require shoring to . - -protect pavement: integrity. - d. all excesswaterand mud shall be removed from the trench prior to.:backfilling. Any .. fill placed::.- during a rainy period or at ather:times where excess water:canriot be prevented from entering the trench will be considered.TEMP.ORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; :. e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the. County Engineer or his representatives. f. no side or lateral tamping to -f ll voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the -event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the'condition it was prior to commencing construction. -12. Operation of construction and/or:inaintenance equipment on the traveled surface. of any. improved County.::_ road will .not be permitted, exce 't _in an instance whereby the.la iiz " construction, maintna ence°andloc.. repair of cables, conduits and/or pole lines cannot be accomplished by -any --other method and in this'everit all such .equipment shall be -of the:rubber tire variety. Appropriate traffic control shall be provided. meeting TMUTCD.requirements. . .13. • In the event said construction and/or maintenance and/or. repaiir:requires Company to remove, cut or jeopardize any, section.of the road (asphalt, cement; road base;.etc.), Company will be.required to provide a performance bond or letter of credit securing necessary repairs, Said bond amount will be determ_iried K . the County Engineer,'. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E.: •Emereencr work 1'. In the event Company is'required to perform emergency services, -that requires ezcavation"in a;County Right of Way, and unable to notify'the County Engineer prior to conducting erriergency:repa. Company _ . { .. ROAD - TiORK AHEAD ^ . rAD Cal nrIA e agro•Aa/ b.i !.� AOAD dOAK YF1' 8M1. .. GO•-R•IQ� /FIOOa- See note 11 ii .. ... C2D•2 1 90' 11 isee note 2r13 ROAD.. ts/4 MIA NORK CO20.10 AHEAD .0 a 4D• seleagno�e..n o 1 j- } _ I• 110' If S: ;: - 1 ' To. 0 .. IO' [: ark Inocrtre 9 LEGEND type 3.Oartieo0e • • Cnpr,atizing Devices fi10•7 AorN WnialA ® truck Ya..i,ed A11 1W tTM3 Ttai1W Ypnnttd r lcwlrp arrw own � Portmle CMnpeOOie UOSA 4 Sian iKusp Traffic F10. A Flap" Flogger . S�04M N /peyla Ynn wLe 'J., I.ne�na N N tWSfyMf1pt�Iefln �ti1n0 ON•ia4 YinlhlA yOe�'p .a. Diarant4 �� tOW1reAM 0uff4r tag 0• a0• Of fat n 1T Orfy 1/yt qa a r ono Idq/.f M IS 2 L•' ISO. 16S'I 100' 30' -w 120' 90' 205' 226' 24 ' 36' TO' 160- an.a0 265. 295. 320' 40' 00' 240' 155' 45 50 - L-as 450. 495.1 Sao' 0 . 320' 1is, 500' 550' a w IUD' ' .00" 240' SS 60 550' 605' 66o. S5'• 110 500 295' 60 660- T2D' • 60- 120' 600 - 350' 64 70 650' 0' T15' 7e0- 6s' 130' 700' 410' 7o0' TTO, 040, 10• 140' 80D' 05' 75 750' a2S' 900' IS' I50• 900' 540' r .. ^ ,• O e4 • • Ulm rack YtniC 10 b n' a W mrler 4au:pmane ' $ `8 i514 Plate 11 A Comren/iQMI A0403 Cuff . r.Ktaaary /W Ina - _ 3 : PIN TaOer'ieptn4 Mt e'octn row-4ed oft. .. A' .: - ( .,;I , , '- o�uren tea late, + .. . i ; ` urcnam or: toper it it. n•Nl Orn of Oreur[Fb 5•Poarea Slxaatio .>.. .. :1 morcebte vonta, ®. .. e - rT- etc.. Sn01 I rtm0ln In I f . ' - TYPICAL USAGE cnon.4l:a:M a4ria0a - ai 7 ereaa Mow ea Iron . • i m0y 1tp amirl0a i/ file I R' ® ! Janes 0I leartl0 or 1 k001EF 't - siOaT ita0. IMtte507ttt Lf.1 Ttain vark area :0 O'minifnm ` t't Crto"W"�Ina oWSCoO j wAatim SfATlOkaae TDY SlAflo.Aln STa7lOHA0t of' 30' tram in* ■ �'` '^ ' or, a I i • eae. _ 'KL• ! 1 I ./ MorAst trciolAd .0r. I � 5 b kI • i, - r ?i 6Ef1ERAL /IDTES .• C �a yl 13aa foiea 4.A Sl .. -: M I u 1 . : I: fte03 0ttatAea-fo tipq Nitre sm.ri: yore 610tlGF0. _ _ / . j. 2: 43f.tfairte con"I e—ce, lituttrarea ore. RMIQfp. e.AM'rnc" �M 1 Opmtea.iin ".e trfaeate sie at-inf ce a5:tf4c ~V srors0 in to* • ® .. I O - 2 r 6,.j 'p{atta•'oe (or rovilm aatnf/ =# vort6 e"*oorCfea aT the Fnaleeo Ck#- ves 4.a el .• -- } �a $ :; L 510"o.lea ewer;al-T±mtd to placed 0 minivan of 30 f9w Iran a 1 L nt?ratrraeted .aT• . } Cp I + '; • 4, scow vMleoe r:m iW oro ntp, imanthy MlaT446 ftainitq, is ! 1Se6 note* A 4 5 .1 0i07f 144M 0. i//roof ❑ nia. A -Shoo w Vanlcre,.tln a /" e.W.d be t»t0 o� alryttcA Trion 0s OOa:itmea 30 to IUD teen In OOI tKe, OT rra. e,aoa.ie ine W . If .fly otrare In W �,•• a. � � � urfarnmee ar ft a;,r3iry of me .Draw tr .ar+cr6 are no, /angK 0rpenf • ' . .. repnTra fftt xa •n .n . ... • �e 1 t f Or wCfk iOrai tiont. fi,:a aantr0+ /o «00' • - '. . • . ^' '. pyr:oo3io a< fnrrr tyiwaf;atno aa•Fua aar.tw " . skate. r an W4 nu. . . k'b -g.• ;:I ".•. 'ram' Fj s.%el$•onsi•slWm:venlcjei. m' ssor. ee poi.iJarrma•orrtae oo.ea .:a..'. .'.I . .. .. ... •.; ooce to e'R" 10pla 1 far tat wla� 't!7r 0'0 IaU �"g -M a F a3 tel: W4 rrea.nya.:. 1 [ /. IaocfSN:.ark.v"Ictes oe 0tro, eQaipeam vgala at o0rga Mar It* ri0tr•a/ .o/.u"Q ER ne aid not Dark" CArM'oe,ta imalav • AD } a 021•S• qame• iigsf My be nsea :n al ace of CO21.20, .RO }� a i .1" am AnEAD• e:e+v ro• "10r'r warn to CantnllpWI ra00r03s. 1 • w� - -ROAK END ,I ROAD AHEAD .I AO W R TtOflR ; A_ Om_2 : .I' AHEAD',' 6ZO-10 40- t. 241 - EIYD I . _ ROAD 40• X 40' X. note 2/® iti, 1 Q tttooa. ,rF, I /� psoslgA AOAO VOAtI �' L� GDAx ! _ .8, na V see Mre n .AHEAD t.. ,��N, • porrq� 44'a 4 tt 00.2 ( 0tfiti 48' X 24• ®Teals O/y.faiKntot iT.nfpamtron ISt.nQ 1 I ts44 note 21A Cei0.1 ;? ;FIxz.° TRAFFIC CONTROL PLAN ,CONVENTIONAL: BROAD SHOULDER TCP (2-1a)-: TCP'(2-1b) TCP'(2-1c! WORKSPACE NEAR SHOULDER )PORK SPACE ON SHOULDER. WORK VEHICLES ON SHOULDER I.t01 .tc[a4i• tttl taw w. ' • A w ut- Conventional Roads Conventional.Roods Conventional Roads. 0 a`"yg t ::.: '. •. ADM nORK WORK ROAD A.IEAD • - 4D % .Q B:'gg• .. .. •' iF100a• tSee rare Ife C See rove I1 •' ' 40• % 24' ' lSH Mle 2t� I' Lob ROAD. KORK ££ E AHE/1O I 6� I CA20•ID S` CFO See mre.•n 83 h� I I 8 i � �- •� ! 1 Z= NOvah d �, hl h10-'1 incDlAte9 LEGEND ' %y0e 1'60rrieo" a • cfra%ieti211f0 Devices IgOry Work Wn:Dle � (ruck ibv.tc4 Arr for lTLLtt IC411er VDunNO r lamnirp Arrw 'Dora Portoolo Crwlpeoole ueNooe $ign IPClail Won '. Traffic, Fro. A floc---- rloO9er . P- M f~. Min v Off, am* rest,tna Sveerand W.Isym rq I II- Ytnima y - Du.0 W O• la• 0I tat It ur Ortra If— o10 1 ono !event 30 SS 40 2 L• Go 15o, IDS' 165.1 low 225' 2A ' 30' 35' .60, to, 120, 160• 90, 120' 265. 295. 320• 40• 60' 240• ISS' 4S SO L•aS ASO' 495' 5AW 320• 1951. Sao• 550' SOO, 6• iow ' ADD, 24a•' SS 60 '550, SOS, 660' SS' • 110' S00' 2951 600' 660, In • 60• 12a' 600' • 350• 65 70 650' 715. 55- 67 130• 700' 410• 700' 170• e40' 7o• 140' 800' 475' 7S 7S0. 82S• 9OVI IS, I ISO' 90D• 040' Lg r h i' ... ^ i of aim •.4u'Mrm •. = VI "g IS*S44 Mot* 71 A Convent{om01 A0605 Onit reurdo° . aa 4,11 aaaer for Ino O IOW ienot no" en off. S$Y b :. r roll ose%artoa .��' -' - } : • ,;�'• oven tm frurka, � '_ i ; !N Lv(aptn of teperiitt. w.niarn or G/reerlFtl 5•PoareO Soeeai/v ' 1t1 .. moiec°ie crmrs,. �e� . etc. am -I fermi. in I f I TYPICAL USAGE Ctw+ral:2:ro W11fus• • i e - oreos seowaveo tram •! yp„f 5111SII IVW IMU1401Af( IOMG I[DM 'may en11�t*4 if *� 'I - 4• lames, 0: If Off to OF :, 1 -WILE 'DUDa1t�M STAfIOM Ar 1CM SIAf1OMaor STAUONaDf B �Ofk Oleo a O'c4nlmm tX10rh41: in0 oevto4e I y of, o::.,from owi.Ay. n E r �� .d �tf 5■ !i GENERAL NOTES NO 4.A Sl Fioea 0rCnt' 100-io a;Qu =4SM.M.''are 6£d1:D(D. i ® ts" mo �i —•a• it i 7: Aii .frWr:i_rOrN41 oor'<a'ta {4.2frafe0 err 0EWID(0. etr4Dt-rmOte otmated a1m .fml. Irt"Ie .y7001'ney fH Sw•itlo MVn .arole4'in fro. as C _ I o. - s .. ..I ' 0.am. of lee r4iRL1r °Dtnrtnmer w4 mm'OWG athe4 OD ttMk m ggd- tSee•rores 4 D St i �J i 7. Siam egftfi0l-tr10y14 M Dlomw o rnlnwen D/ ]D fo.r ha a R. ■ �, rMeear Natefe0 sap ' } �' a 'I _ ;! • 4, SnOaO. yenlegr t::m 1W 6ro nisi inrensliy rolOrsrg, /tomina, • 7SN notes 4 D N. 1 oaClllol{nD or i1fO0a lipit4 a'SnpWr Wfileff,.Sf.O IW yakrlo lb rirc WC9 of oFe.Ce�e .irMur se1y olfw.hq to or >f h -.Qi• £ .'i oerfor"M or, QXAvvy •ot me .yk. if .aI14'I{ are M, ioneer oresenf .. „.. E•R -�. 1 •Cut rgos or WorR'e4re71iara.regalr Nef�j,7D4 eairr0.. 14 ree0ln :n ... • _ - -. • . �.o - .... I 'D?ora3 Y7Pr S oarioo2tD 0• onrr i:% Gr:cw nmr:M >✓Ptt fWIO /or (n041 r q[R76ir�OR5.1W. -• d: - I hq. •. - - 1 tffow. r ■. to [roaar � i.•10!ow 1t pofoelta o° W%j2pp- . : ' :/.. : • ' . - . '.� • h "' .`'1 St* 7tPij•ll for AM.1otr irk rn. o{f1oe4.ntd.DyA, c.pre06gf a10' z g }. Ifmrite tarR.Mrnl9lp N Ottkr eaiipt*nt a:10010 W OOrRld n•W 1M r1QH•or•soy,IIm OM MI DwMd en It* OoreO aMMfW. e.(ears•-%0AD(O OWK vSg1a My De unto olate or tgl.tD .ROAD _ 1 •Mao WOrA MEAD' a:pn ra• YyirCair .aR 0n wietniloMi "ODrc7a. I • -- 'PORK ROAD AO W � 170flA • i -- -•} . - 020-2 .I AHEAD - •` i _ - Cgm•tD 40• n. J4• .. �D • I . .. ROAD i .9- It t0' ISae note tIA 4FlODa• I La l' r�o� A. ADIID SOAK L� WDflX i _ ,6, 7nm V ttt' See mete a uiODa• + HE t . F-1, *y^wj Sea noes a 48- X • +g. % M.®tb%nDeaerotterirat7rnvrpermrton swear 75ee nofa 21A teio.i 'o ■ +' TRAFFIC CONTROL PLAN .• CONVENTIONAL:ROAD . SH TCP (2-1d) TCP'(2—lb) TCP'(2-10)'.; TCPl2—))-1.8 . WORSPACE NEAR " 4COI . SHOULDER WORK SPACE ON SHOULDER. WORK VEHICLES ON SHOULDER "�=r .PRa.1NS for l Ku.' •• .m .. •n•- Convent i ona l Roads Conventional Roos -Conventional Roads. non .:w MN � EPARTMENT ATE OF COURT MEETING -EM O: ATE: ISCAL IMPACT: U DGETED: �OLLAR AMOUNT: kTTACHMENTS: -Ile Name specialty Court Invoice - 2023- )03 March 2023 to May 2023 JE.docx BRAZOS COUNTY BRYANJEXAS NUMBER: 9/19/2023 Approval of expenditure journal entry for Brazos County FY22-23 March 2023 - May 202" cash contribution of $41,347.84 to CSCD Specialty Court program. Commissioners Court 09/07/2023 False False $0.00 Description Specialty Court - March - May 2023 Type Backup Material Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 09/12/2023 REQUESTOR CLINTON VAN ETTEN ADDRESS 3962 DEERFIELD DR COLLEGE STATION TX 77845 OWNER NAME JUNE VAN ETTAN PROP ID# 25688 REFUND AMOUNT $ 91.84 REQUESTOR REUBEN RAMIREZ ADDRESS 7375 KOPETSKY LN BRYAN TX 77808 OWNER NAME REUBEN RAMIREZ PROP ID# 426260 REFUND AMOUNT 8.94 REQUESTOR R & R CREEK LLC ADDRESS 13006 INDIAN CREEK RD HOUSTON TX 77079 OWNER NAME R & R CREEK LLC PROP ID# 429290 REFUND AMOUNT $20.00 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR- ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME' PROP ID# REFUND AMOUNT REQUESTOR. ADDRESS OWNER NAME PROP ID# REFUND AMOUNT &PPIL9.1-, Nk, O T> If cOND Collecting Office Nome Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS VAN MEN JUNE E 3962 DEERFIELD DR COLLEGE STATION TX 778445-7846 PROPERTY DESCRIPTION Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Legal: DEERFIELD ESTATES PH 2, BLOCK A, LOT 6, ACRES 2.02 Address: 3962 DEERFIELD DR -- Account #f-25688 - - ---- — - - - - --- - — __ _ TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2022 Taxpayees reason for refund: OP -Overpayment REFUND TO: VAN ETTEN CLINTON E 3962 DEERFIELD DR COLLEGE STATION, TX 77845-7846 Payment Date Amount Paid Refund Amount Requested 01/31/2023 $1500.00 $91.84 Sign below a r urn for tothe razos ntyTaxOffice. "I hereby p y , r the r filnd of a ab escribed taxes and certify that the information on this form is true and correct." s 3 2� / -„ - l Phone # Email Address if you make a false statemeri—ion this application, you could he found guilty of a Class A misdemeanor or-* state jail -felony -- �- under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th �nd is [ pproved ]Disapproved al��la3 Authorize Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 09/06/2023 02:28PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: `- VAN ETfEN CLINTON E 3962 DEERFIELD DR COLLEGE STATION, TX 77845-7846 Receipt`Number 3242468 Date Posted 01/31/2023, Payment Type • Payment Code .� _OveHRefur�d Total Paid ____51,500.00 ---- - --- - - --- - -- - - ProAerfy 10 _ Geo _ _ Legaf Ac_re_s _ _ -- - Owner Name an_d Address _T 25688 +223006-0201-0Q60 f 2.0200 -- , VAN ET k CUNTO 'N E - r - - - - - ---- ---Le I Iscri -on - I 3962 DEERFIELD DR 9a Pd - _ ._ _ Y _ COLLEGE STAMON, TX 7784&7846 DEERFIELD ESTATES PH Z BLOCKA,LOT 6,ACRES 2.02 $itus _ DBA Name 3962 DEEPFIELD DR , - - - --- - -- - -- - - - Entity 'Year Race V ble SVnt boil_ Tax Dis_cnts P81 Att F_e_es Overage Amount Pd _ Z REFUND EMTffY 2022 0.06000 _Taxa_atue 0 _ 148192 _ N _Or_iginal 91.84 0.00 _ 0.00 0.00 - 0.00 91.84 EMG SVCS DIST #3 2D22 0.02550 426,890 132872 N 34.61 0.00 0.00 0.00 0.00 34.61 BRAZOS COUNTY 2022 0.42941 351.890 132872 N 331.28 0.00 0.00 0.00 0.00 331.28 BRYAN ISD 2D22 1.13960 376,890 132872 N 1,042.27 0.00 0.00 0.00 0.00 1,042.27 1,500A0 Balance Due As Of 0113112023:.91.84 Tender Detaifs De_s_apt ion _ _Amount Credit Card CC XX 2301 Conv.Charge 0.00 1500.00 1500.00 Operator Batch - - -- - - - -- - - - - - - - - - - - - - - - - - -- - Total Paid. tmoom 44689 (PMMT Internet CC 02012023) Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code 7, A1ftMe bL APPLICATION FOR TAX REFUND Collecting Office !Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS RAMIREZ REUBEN 7375 KOPETSKY LN BRYAN TX 77808-8525 PROPERTY DESCRIPTION Collecting Tax for: (taxing entitles)' Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Legal: A006000, JAMES D ALLCORN, TRACT 32.71,1.689 ACRES Address: KOPETSKY LN , Account # 426260 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund 2REFUND 2022 Taxpayer's reason for refund: OP -Overpayment REFUND TO: RAMIREZ REUBEN 7375 KOPETSKY LN BRYAN TX 77808-8525 Payment Date Amount Paid Refund Amount Requested 01/31/2023 $950.00 $8.94 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the Information on this form is true and correct." 1&ze&.%, 9.8.23 Signature �iii 979-218-6584 reubram@yahoo.com Phone # Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DE !NATION he tax fund is [ pprove ( ]Disapproved Authorize Officer Signature Date q) icl /a,3 Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT • 02/07/202311:59AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR ,\=z,k .k, gece pt'Nuinb" e'``> _•_ 4151 COUNTY PARK CT BRYAN, TX 77802 ► 3242839 _ `1Rsted� 0210712023; P Sifli it Coc(e � QvedRefund ,Otal`P�a " $850.00• PAID BY: RAMIREZ REUBEN 7375 KOPETSKY LN BRYAN, TX 77808-8525 `'PrO I�tD'Td't4�Q`CO�?oyr, �ay�.� rr3 Y 'fir .. i... m �'•ti~.„ e•tL �' v? �`. +: '}_<{ 'FrsOW a aEN -- a�ld?Abd�85 -- - •-''f' 426260 ;006000-0032-0071 11.6890 i j RAMIREZ REUBEN ..�. ;. ti �, jG - YM� ;Ce sClp on''•.' +_ i ��• :. _ro 9t� . 7376 KOPETSKY LN BRYAN, TX 77808-8525 A006000, JAMES D ALLCORN, TRACT 32.71,1.689 ACRES ; �I%US ±.y'.; "'4•-f.•,!=S.sr'wn.:i. .F: :iK..i rt�-• .'y4p. _A: m�:.; �r,i'!r' ::',i?:Z.tr:� x�,c . 4.'.�* i•,,Pa.•.` I KOPETSKY LN Z REFUND ENTITY 2022 0.00000 0 146200 N 8.94 0.00 0.00 0.00 0.00 8.94 EW SVCS GIST 92 2022 0.02239 49,393 105248 N 11.06 0.00 0.77 0,00 0.00 11.83 BRAZOS COUNTY 2029 0.42941 49,303 105248 N 217-10 0.00 14.85 0.00 0.09 226.95 BRYAN iSD 2022 1.13960 49,393 105248 N 562.88 0.00 39.40 0.00 0.00 602.28 t Balance Due As Of 02107120231 .8.94 e dtads � w: � 3;.. :�.. � °:i •`Des rlpU n.. �. ri_ �7•�°i:�'r T Credit Cana CC XX-6489 ConvCharge. 0.00 850.00 850.00 . Z'` b.?g6i B�tV�S'T �'•. v - N• 1� 1N.'.S.Y. {Ri .1: .:,' ` :P= :��,•�`\�� :.=•`Iy. Fj.• ."w �:-. ,•r J•� iti 10 \•. LA F T: •�.. �! +_ �:�.\..��c �-••.....5.. ��.:.�.i3'.i: a::i - .ar �l.:;r_ .,.x-_ .-�•,:.'!'"�,�',``�`.?: a ,.;i ......,:t. ,•`� s.. �*�.'����.�•S!t,��.��'Q' lemerson ~ 44699 (JETPAYC 02072023 LE) 850.00 Page:1 Receipt issued In Accordance with Section 31.075 of the Texas Property Tax Code APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979.775.9930 OWNER'S NAME AND ADDRESS R & R CREEK LLC 13006 INDIAN CREEK RD HOUSTON TX 77079 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota 1SD PROPERTY DESCRIPTION Legal: CARROLL-PETERS UNIT W#1H 31162306-000 MAGNOLIA OIL &/KURTEN (GEORGETOWN) AB 49 /SCOTT JAMES W SUR .0139606700 R Address: Account# 429290 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2ozz• 01/91/2023 $20.00 $20.00 Taxpayer's reason for refund: OP -Overpayment REFUND TO: R & R CREEK LLC 13006 INDIAN CREEK RD HOUSTON TX 77079 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and carrect." SDI na re pate Phone # Email Addr If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The tax nd is ( Approved ]Disapproved 9119 Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under section 31.11 Tax Code Authorized officer Signature Date • - TAX RECEIPT � . ' 01/31/2023 09:08AM' = -" KRISTEEN ROE, CTA PH# (979)77&9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 ,3238150 te, c tee •' CV31J2023_ - P: yrnen Cod Over/RetUnd„ $20.00; PAID BY: R&R CREEK LLC 170 HAVERSHAM DR HOUSTON, TX 77024 :Pr. ... i. s. of wG '`;:�::,'•�,�,�: f•-:�.ti:.• ; t�:,�.:�,,;fr.. a :L• . • A..: .�.• •�. .rio-.._ T:A �`�•%+^rn• .�,i i.^ ,...' -: _ :��'��L.r:%�i, WR@T' 'dR16`efl'"_%�dd 85S�yr�?.{•:;., -.... 429290 131-162306.000-R 0�1162306000R001007 10,0000 R & R CREEK LLC j �r'e; F ,'_= r • } :r�' •'Le F.=De?s tr n;•, v':', ; T ;~r;' ' ,d 13006 INDIAN CEK RD HOUS70N, i7CRE77079 CARROLL PETERS UNIT W#1H 3116230MOD MAGNOLIA OIL WKURTEN (GEORGETOWN)AB 49 1. MOTT JAMES W SUR .0139606700 R I } tS[tQ . �ro,�` ia�.- : " � ' sf: __ =_r. �.-; pB_. _ ame •a, .y-; ..:y �R:, rr.� • YQ _ .. _ ... _ _ _. rat ` r° :; : r;.?;�Y ar.•; y xable,: g1 a=•' Stet#Void '� Orl9 ��I"Tax'c,Diselits"tiP_81•�tt`•Fe�sre;0yege ur>tP� Z REFUND ENTITY 2022 0.00000 0 146106 N 20.00 0.00 0.00 0.00• 0;00 20.00 20.00 balance Due As Of 0113112023. -26.00 e�siet-z_.r etalfs_; 5`:• . 3 - ; t ;.-. , . r a cr. ptfo ' oy. �' Check 38.151407 20.00 - 20.00 ,ape f._Batpc�Fi.r.I�ry�}t-.r' a ]w ,yisu ^•P:f p JFfiw' '.E Mks?' �,- yf' �i`,'t {y�.4 .. C''•(-• ';'.i., -i�•A: 4. F� 'n�i+.' ",: Iemeson 4450! (013120` =LE) •y 20.00 _.. ... .. _ Page,1 Recelpt Issued in Accordance with Section 31.076 of the Tawas PrnnarFu rav r.nria BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2022-2023 BUDGET YEAR NO.22/23 48.01— 48.08 On this the 191h day of September 2023 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 191h day of September 2023 the Court heard and approved a budget amendment(s) for the 2022-2023 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2022, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 191h day of September 2023. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 48.01 9/19/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund County Judge - Administration Contractual Services Expenditure 8,516.34 General Fund County Judge - Administration Supplies and Other Charges Expenditure 8,516.34 County Judge Reallocation of funds to the correct accounts to cover expenses for the remainder of FY 2023 . pig 71 of &' �Y<! �. taea .-k"'"' ,a3 4 mYs "£ +'.' �•rc a"t":. 3,p ii & i'i.3,. „,� �. i'"-, �`i, �r.M1 FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 10000100 71020000 8,516.34 01000 10000/00 60211000 176.32 01000 10000100 60360000 4,217.83 01000 10000100 60500000 1,315.34 01000 10000100 61080000 657.35 01000 10000100 61500000 332.69 01000 10000100 61750000 503.16 01000 10000100 61801000 1,313.65 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 48.02 9/19/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Grant Fund TCFV -Domestic Violence High Risk Team Benefits Expenditure 143.61 Grant Fund TCFV - Domestic Violence High Risk Team Supplies and Other Charges Expenditure 1.00 Grant Fund TCFV - Domestic Violence High Risk Team Salary and Wages Expenditure 144.61 TCFV - Domestic Violence High Tusk Team Reallocation of funds to the correct accounts to cover payroll expenses for the remainder of FY 2023. � {a�` • County Judge,Ap�r,,ov'a`,,�;� � 'r` ;` cDate�,, y ,�Y{'AAR 7 I�eo gv ���k FUND DIV ACCT Change In Budget ACCOUNT NAME 30000 193000 53800000 143.61) 30000 193000 60600000 1.00) 30000 193000 51670000 144.61 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 48.03 9/19/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Information Technology -Non Capital ' Supplies and Other Charges Expenditure 617.36 General Fund Constable Precinct 1 - Non Capital Supplies and Other Charges Expenditure 617.36 Information Technology Reallocation of funds to the correct accounts to purchase a re laceme'nt prifiter for Constable Pet. #1. .1T • i �.�.: �e�r 'Su' 'Cep: > -�"k. r i Y "3+ .� 7 a County/ Judc a 1pproyal Div._ `1`. 0 a«e K FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 14000006 60500000 617.36 01000 30100006 60500000 617.36 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23.48.04 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Landscaping Repair and Maintenance I Expenditure 1 1 1,600.00 General Fund Landscaping Supplies and Other Charges I Expenditure 1 1,600.00 Services - of funds to the correct accounts to 3 FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 17000200 65400000 (1,600.00) 01000 17000200 60500000 1,600.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 48.05 9/19/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Supplies and Other Charges Expenditure 15,000.00 General Fund Exposition Center - Administration Supplies and Other Charges Expenditure 15,000.00 GeneraI Fund Contingency Reallocation of funds to the correct accounts to purchase additional shavings for events at the Expo Center. 1f.�l.�h. 5,4..nzb.•r"'Y._'sd'_.: .. �.-Sa�.. .a:...Y...,.�' .y.P ���\���y.'V CoGnty Jud a �roral�'� pate'j > a Mzxai k"' FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 I1001500 61130000 (15,000.00 01000 36000100 60315000 15,000.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 48.06 9M 912023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund 85th District Court - Non Capital Supplies and Other Charges Expenditure 23,315.30 General Fund 85th District Court - Non Capital Professional Services Expenditure 42,275.00 General Fund Expenditure 65,590.30 General Permanent Improvement Fund Revenue 65,590.30 General Permanent Improvement Fund 85th District Court - Capital Capital Outlay Expenditure 65,590.30 85th District Court Reallocation of funds to the correct accounts for the AV System refresh in the 85th District Co ital asset. � �. *� 7 ,Date - _' 'x ; . 9/1472023 Sag ' ._ . 7 Cou�`Juil�AQproval�� �,�;•�� ` �' z, Dates -.` - - �'OC-f�faCl��riffy: l7n�l� i u��'_� FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 22000006 60500000 (23,315.30) 01000 22000006 72590000 (42,275.00) 01000 00000000 91110000 65,590.30 45000 00000000 49028000 65,590.30 45000 63220001 80203000 65,590.30 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 48.07 9/19/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Facilities Services - Administration Repair and Maintenance Expenditure 17,550.00 General Fund Facilities Services - Administration Supplies and Other Charges Expenditure 17,550.00 Facilities Services Reallocation of funds to the correct accounts to purchase AED's. �� �� n'��"�i4 �,.i 'f'-�,�q'`J. �„'A''r/ h` �.�:.S y�✓�' �` '� 'N: � {� } � x�"��c ..f $Y � '� 1 'Forlr _ EnOII1y;s ,x c a r.,,�E M a , ra, r? �p -` _ , r 'a,* +*e e.` ✓'`° )�a, a.,.#a,. _.. FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 17000100 65054000 (17,550.00) 01000 17000100 60500000 17,550.00 3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123.48.08 MAIMS FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE District Attorney Crime Fund District Attomey Crime Fund Supplies and Other Charges Ex enditure 315.00 District Attomey Crime Fund District Attomey Crime Fund Salary and Wages Expenditure 305.00 District Attomey Crime Fund District Attomey Crime Fund Benefits Expenditure 10.00 District Attorney Crime Fund Reallocation of funds to the correct accounts to cover payroH expenses for the remainder of FY 2023. ylz —^-r r *'ten-,e '� V 2.'k�rlr,� e+...�auin �,'-1x€�x,C . o- �i1-•` LY,, t; .fir' Gi (�y��� �y.�.�/-►�,�n-w+�i�tt nr�O CleEtif 4Q"'1 .� :,�" ht -- � 4,, ., � 5 Pert %w ,s M 5 1 - .� ra �.�._ ..� `�w7{ iR .. 3 2 � E i �..,» i f..A'� .r. FUND DIV ACCT Change In Budget ACCOUNT NAME 34000 19200100 61130000 (315.00) 34000 19200100 51940000 305.00 34000 19200100 53200000 10.00 Personnel Change of Status ( Sep 12, 2023 ) Commissioners' Court Date: Department Submitting Information: Purpose of Submissions: 9/19/2023 Human Resources, Consider and Take Action on Change Employment � ,;rx� z IFy� DepartmeritNam�r i F s qM j�Ertlfayee Name- }'figs Exposition Center - Administration Gibson, Garrison* Tax Assessor - Collector - Administration Johnson, Donald Information Technology - Administration Kuebler, Charles Tax Assessor - Collector - Administration Meyer, Kathryn District Clerk - AdminNt ation Portillo, Mia Road & Bridge - Administration Wallin, Keith** r,�yt i ri } '�il r �1 q?« }11 •i:i2'ma .4iS} >t� �U.. 4i 4 1)' r t If a.R'•. .j i•.. Separations Department Name t { : '� r�Employee Name u a Y: t! Rtit,}1...:),.tin'�.....FM_ Approved in Commissioners' Court: 9/19/2023 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 09-19-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To County Clerk Records Management Cao, Thao Approved in Commissioners' Court: 09-19-2023: County Judge's or Commissioner's Signature: 1�6— (This Copy to be attached to minutes) Change of Status