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HomeMy WebLinkAbout2023/08/22 REGULAR SESSION 10:00 AM1023 AUG 18 P 2: 11. BRAZOS COUNTY B RYAN, T EXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON AUGUST 22, 2023 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK.COM/BRAZOSCOUNTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Berry 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 - 25 3. Approval requested from Constable Pct. 2 for a computerized program, the Eagle, through the Texas Workforce Commission designed to aid law enforcement. 4. Approval of service fees for the offices of the Sheriff and Constables to be effective January 1, 2024. There will be no changes to the current fees. 5. Approval requested from Fleet Services to transfer a 2011 Chevrolet Colorado currently known as SO Unit 198 to the Information Technology Department. 6. Approval requested from Fleet Services to transfer a 2007 Ford F350 currently known as R&B Unit 507 to the Sheriff's Office. 7. Approval of Assignment for vendor name change from Sturgis Web Services to Catalis Payments, LLC. 8. Approval of Change Order to Cl P #22-515 Courthouse Security Enhancements in the amount of $44,764.95 for additional concrete, drywall assemblies and ADA access controls. 9. Approval of Change Order to CIP #22-649 Feasibility Study for Renovation of BISD Building for additional funds in the amount of $7,000.00. 10. Award of RFP #23-124 Electronic Communication Services. Recommended Award: Smart Communications. 11. Approval of Bid #23-125 Vehicle Graphics. Recommended Award: CC Creations LTD. 12. Approval of Amendment #1 to raise daily rates from $100.00 to $150.00 for #23-145 Short -Term Detention of Juvenile Offenders with Houston County. 13. Approval of Contract#23-158R with Imagine Learning for Juvenile. 14. Approval of Change Order #1 to Cl P #23-580 Old Reliance Rd Phase 1 Reconstruction for additional bid items and funds needed to complete this project. 15. Approval of the following committee for RFP #CI P 23-608 1&GN Road Reconstruction. • a. Prarthana Banerji • b. Fred Paine • c. Jimmy LeFlore • d. Purchasing - Non -Voting • e. Legal - Non -Voting • f. GLS Engineers - Non -Voting 16. Permission to Advertise CI P 23-608 I&GN Road Reconstruction. 17. Approval of Service Contract 24-016 Septic Maintenance with CWT, LLC for Brazos County Facility Services. 18. Approval of the Final Plat of Southern Pointe Subdivision Section 403, 18.52 Acres; Sterrett D. Smith League, A-210; City of College Station ETJ, Brazos County, Texas. Site is located in Precinct 1. 19. Approval requested for the following Tax Refund Applications pursuant to Tax Code Section 33.011: • a. Twisted Sisters Properties, LLC • b. Exa Ellis York • c. Joseph and Karin Natowitz • d. Linda Brothers • e. Monte Trenckmann 20. Tax Refund Applications for the following: Overpayments • a. Jean Chambers - $10.80 • b. Magnolia Oil and Gas Operating - $524.74 • c. Simmons Bank- $275.00 21. Budget Amendments. • FY 22/23 Budget Amendments 44.01 - 44.10 22. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 23. Payment of Claims. 24. Convene into Executive Session pursuant to Texas Government Code §551.074 to deliberate/discuss personnel matters relating to the following departments: • a. Brazos Center - Director • b. Chief Information Officer • c. Collections - Director • d. Elections Administrator • e. Emergency Management Coordinator • f. Expo Complex & Brazos Valley Fair - General Manager • g. Facilities Services - Director • h. Fleet Service - Director • i. Health and Wellness Clinic - Medical Manager • j. Human Resources - Director • k. Purchasing Agent • I. Records Management - Director • m. Risk Manager • n. Road and Bridge - County Engineer 25. Consider and possible action on Executive Session. 26. Acknowledgement of the Investment Report for Quarter Ending 6/30/2023. 27. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of August 16, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals as of August 16, 2023. 28. Juvenile director's report on detention population. 29. Sheriff's report on inmate population. 30. Announcement of interest items and possible future agenda topics. 31. Call for Citizen input and/or concerns 32. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COM/BRAZOS000NTYTX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. The foregoing minutes of the Commissioners Court Meeting held August 22, 2023, have been examined and are approved in open Court this 5th County, Texas. day of September 2023, in Bryan, Brazos Duane Peters Steve Aldrich County Judge Chuck Konderla Commissioner, Precinct 2 Wanda J. Wats Commissioner, Precinct 4 Attest: Commissioner, Precinct 1 — - � �'= I � Z-; L-� Nancy Be Commissioner, Precinct 3 MINUTES AUGUST 22, 2023 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, August 22, 2023 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Berry 2. Call for Citizen input and/or concerns Charles Coats with Habitat for Humanity announced the Candidates Build event on October 6th and invited the Court to join. Consider and take action on agenda items: 3 - 25 3. Approval requested from Constable Pct. 2 for a computerized program, the Eagle, through the Texas Workforce Commission designed to aid law enforcement. A copy is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 4. Approval of service fees for the offices of the Sheriff and Constables to be effective January 1, 2024. There will be no changes to the current fees. A copy of the service fees is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 5. Approval requested from Fleet Services to transfer a 2011 Chevrolet Colorado currently known as SO Unit 198 to the Information Technology Department. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 6. Approval requested from Fleet Services to transfer a 2007 Ford F350 currently known as R&B Unit 507 to the Sheriff's Office. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 7. Approval of Assignment for vendor name change from Sturgis Web Services to Catalis Payments, LLC. A copy of the amended contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 8. Approval of Change Order to Cl P #22-515 Courthouse Security Enhancements in the amount of $44,764.95 for additional concrete, drywall assemblies and ADA access controls. A copy of the change order with Aggieland Construction is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 9. Approval of Change Order to CI P #22-649 Feasibility Study for Renovation of B I S D Building for additional funds in the amount of $7,000.00. Purchasing Agent Charles Wendt explained that they are in the process of determining which departments can best utilize the space in the BI SD Building. A copy of the change order with Arkitex Studio, Inc. is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 10. Award of RFP #23-124 Electronic Communication Services. Recommended Award: Smart Communications. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded RFP #23-124 Electronic Communication Services to Smart Communications. A copy of the tabulation sheet and contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of Bid #23-125, Vehicle Graphics. Recommended Award: CC Creations LTD. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded the Bid Contract # 23-125 Vehicle Graphics to CC Creations LTD. A copy of the tabulation sheet and bid is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 12. Approval of Amendment #1 to raise daily rates from $100.00 to $150.00 for #23-145 Short -Term Detention of Juvenile Offenders with Houston County. A copy of the amended contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 13. Approval of Contract #23-158R with Imagine Learning for Juvenile. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Approval of Change Order #1 to Cl P #23-580 Old Reliance Rd Phase 1 Reconstruction for additional bid items and funds needed to complete this project. A copy of the change order is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 15. Approval of the following committee for RFP #CI P 23-608 I&GN Road Reconstruction. • a. Prarthana Banerji • b. Fred Paine • c. Jimmy LeFlore • d. Purchasing - Non -Voting • e. Legal - Non -Voting • f. GLS Engineers - Non -Voting Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 16. Permission to Advertise CI P 23-608 I&GN Road Reconstruction. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 17. Approval of Service Contract 24-016 Septic Maintenance with CWT, LLC for Brazos County Facility Services. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 18. Approval of the Final Plat of Southern Pointe Subdivision Section 403, 18.52 Acres; Sterrett D. Smith League, A-210; City of College Station ETJ, Brazos County, Texas. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 19. Approval requested for the following Tax Refund Applications pursuant to Tax Code Section 33.011: • a. Twisted Sisters Properties, LLC • b. Exa Ellis York • c. Joseph and Karin Natowitz • d. Linda Brothers • e. Monte Trenckmann Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 20. Tax Refund Applications for the following: Overpayments • a. Jean Chambers - $10.80 • b. Magnolia Oil and Gas Operating - $524.74 • c. Simmons Bank - $275.00 Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Other. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 21. Budget Amendments. • FY 22/23 Budget Amendments 44.01 - 44.10 44.01 Transfer of Contingency Funds for Roof Repairs at the Jail. 44.02 Transfer of Contingency Funds to various County Departments. 44.03 Reallocate funds for District Clerk - Jury Services. 44.04 Reallocate funds for Constable, Precinct 1. 44.05 Reallocate funds for Constable, Precinct 2. 44.06 Reallocate funds for Constable, Precinct 3. 44.07 Transfer funds from Information Technology to Sheriff's Office - Jail. 44.08 Reallocate funds for Exposition Complex. 44.09 Reallocate funds for Sheriff's Office. 44.10 Reallocate funds for District Attorney- Crime Fund. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 22. Personnel Change of Status.. • a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Change of Status is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 23. Payment of Claims. Claims 8124052 - 8124244 9008285 - 9008333 Motion: Approve, Moved by, Seconded by. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 8124052 - 8124244 9008285 - 9008333 24. Convene into Executive Session pursuant to Texas Government Code §551.074 to deliberate/discuss personnel matters relating to the following departments: • a. Brazos Center - Director • b. Chief Information Officer • c. Collections - Director • d. Elections Administrator • e. Emergency Management Coordinator • f. Expo Complex & Brazos Valley Fair - General Manager • g. Facilities Services - Director • h. Fleet Service - Director • i. Health and Wellness Clinic - Medical Manager • j. Human Resources - Director • k. Purchasing Agent • I. Records Management - Director • m. Risk Manager • n. Road and Bridge - County Engineer At this point, the County Judge announced the Court would consider items 26 through 31 and then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:15 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to Section 551.074 as stated above. The following individuals were asked to stay for the session: Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, Civil Counsel Katie Conner, Auditor Nina Payne, Budget Analyst Jennifer Salazar, Human Resources Director Raeanna McConathy, Human Resources Assistant Director 25. Consider and possible action on Executive Session. At 11:02 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. Judge Peters then re -read the claim numbers from Item 23 to ensure they were given correctly. The claim numbers are as follows: 8124052 - 8124244 9008284 - 9008333 26. Acknowledgement of the Investment Report for Quarter Ending 6/30/2023. The Court acknowledged receipt of and ordered filed as submitted the Treasurer's Quarterly Investment Report ending June 30, 2023. A copy is attached and made a part of these minutes. 27. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of August 16, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals as of August 16, 2023. The Court acknowledged receipt of the 2022-2023 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of August 16, 2023. 28. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 31 juveniles in the detention center, 26 are male and 5 are female, and 25 have electronic' monitors. 29. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 713 inmates in jail, 609 inmates are male, 104 are female and 49 have electronic monitors. Commissioner Berry commented that the population has slightly decreased. Sheriff Dicky responded that some inmates were transferred to prison. 30. Announcement of interest items and possible future agenda topics. Commissioner Konderla informed the public that he has spoken with Road and Bridge regarding concerns over mowing rights -of -way with the elevated level of fire danger. Road and Bridge stated that it was more dangerous to have high vegetation at risk of catching fire than to keep it mowed. He then requested prayers for the team flying the new state-of-the-art helicopter with St. Joseph Hospital. Commissioner Konderla also mentioned his time serving with Habitat for Humanity Candidate Build event and encouraged candidates to attend. 31. Call for Citizen input and/or concerns There was no Citizen input. 32. Adjourn. Pg I of 3 BRAZOS COUNTY COMMISSIONER'S COURT DAY OF a:�,, 20 6U 10_• oo -AM/IRM9 6za� 64 Name (PLEASE PRINT) Organization Organization (PLEASE PRINT) lut, �C�sO Pg 2- of BRAZOS COUNTY COMMISSIONER'S COURT zz DAY /1)"60 Name OF gk�--1 Organization (PLEASE PRINT) "p, Ww.f lj� T-0 Pg5of5 BRAZOS COUNTY COMMISSIONER'S COURT ��� 0-AM/PM5 Aoq,� Name PRINT) c 2aW t A6 Organization (PLEASE PRINT) +a x KVN Cc- tLy�t, Exhibit 1. TWC Data Exchange Request and Safeguard Plan All statements and information on this form and associated correspondence relating to the Request and Security Plan (RSP) are incorporated by reference into the data exchange Contract with TWC as Exhibit 1. Recipient agrees to provide written notice to TWC of any changes to the responses contained in this RSP during the Contract term immediately but no later than three (3) calendar days from the date of change. Email changes to DEcontracts@twc.texas.gov. After review and approval by TWC, the notice of changes shall be incorporated by reference into the Contract under Exhibit 1. Any changes to the responses requested by Recipient and accepted by TWC in this Exhibit 1 shall amend the corresponding information in the GTC and A-H. This document is confidential under Texas Government Code regarding infrastructure security and shall be redacted from release in response to a request for information or documents. Contact TWC upon such a request. CONTRACTOR INFORMATION Pleas answer each uestion, Do not lea e a y u ans ed. 1. Legal name of requesting governmental Brazos County Constable Pct.2 entity/Responsible Financial Party 2. Entity Tax ID# 74-600043 3. Street Address — Line 1 200 S. Texas #151 4. Street Address — Line 2 5. City, State, Zip Bryan, TX 77801 6. New request or renewal of an existing ® New request contract? ❑ Extension of existing agreement Previous/Current Contract M ❑ There are other contracts between TWC, and the party not affected by this Contract, which are as follows: 7. Type of entity and authority to contract ❑X Texas Local Government Code, Chapter 791, Interlocal Cooperation Act (e.g., cities, counties) ❑ Texas Government Code, Chapter 771, Interagency Cooperation Act (e.g., state agency) ❑ Federal Agency Authority ❑ If state agency, please specify authority 8. Legal Purpose(s) for requesting ❑X to assist in criminal investigations information ® to assist in locating defendants, witnesses, and fugitives in (Check all that apply) criminal cases ❑X to assist in locating persons with outstanding warrants X❑ to assist in locating probation absconders ❑ to assist in determining eligibility for public assistance/services ® other: please specify: to assist in locating persons involved in civil litigation (language will be inserted into contract) 9 Requested length of contract term ❑X 1 year ❑ 2 years ❑ 3 years ❑ 4 years 115 years (Renewal Option up to a total of 5 years combined) 10. Requested start date ❑ For federal entities only: to correspond with start of fiscal year starting: ) J a ( / '� 0"�3 Texas Workforce Commission I Nov 2022 11. Information requested ®Wage Records (WR): (Check the data being requested) Wage Detail Inquiry: View wage information for an individual. Coworker Search: View wages reported by an employer. ®UI Benefits and Claimant Info (UI): Personal Information: View demographic information for an individual. Claims: View unemployment insurance claim information. Payments: View unemployment insurance payment info. Employer Search: Search employers by name or address. ❑ Employer Records (ER) Employer Master File: Search Employer Master File and view state unemployment tax information. 12. Method of receiving data ® Online access: Contractor access for lookup by SSN through a password -protected log -in account. Number of individuals needing access accounts: ®1-10 (The subscription rate is $1,500 per year.) ❑11-25 (The subscription rate is $2,000 per year.) ❑26-50 (The subscription rate is $3,500 per year.) ❑Specify other quantity Please confirm that the number of Users given access is and will be limited to the minimum number necessary to accomplish the Limited Purpose(s). ❑ Yes ❑ No Online Access for Over 25 User Accounts: *If the request is for more than 25 user accounts, please indicate the reason the volume of access accounts is necessary (check all that apply): There is/are: ❑ a high volume of daily/weekly inquiries require the requested volume of use accounts ❑ other reason(s) for the volume of access accounts: ❑ Offline access: Offline Method of Transfer and Frequency: (Check applicable options) ❑ Ongoing: Scheduled computer matching against file of SSNs or tax account numbers submitted by Requestor periodically. Texas Workforce Commission I Nov 2022 Frequency of ongoing scheduled requests: []Nightly ❑Weekly ❑ Bi-Weekly ❑ Monthly ❑Quarterly ❑Annually []other —specify: ❑ Non-scheduled - Upon Request: Ad hoc request for non- scheduled matches or data files. ❑ One-time request for large quantity of records. ❑ One-time request for one or a few records (less than 100 matches of SSNS or <5 TWC Employer ID or FEIN). Submit request to open.records@twc.texas.gov or fax request to 512-463-2990 or the open records portal at https://twc.govga.us/WEBAPP/ rs/(S(rgibfug2yv4rbi2wrzlu c3se))/supporthome.aspx. Specify the particular data elements for the information requested in question 11. E.g., name, address, wage benefit amount, employer name, telephone number, etc. 1. If other specific data elements are requested, provide a data format. Offline Data Elements Requested: Data elements to be submitted to TWC for the resulting matched data: ❑ SSN — Social Security Number Data available from TWC available for SSN matches from the UI Wage Records: Name: last, first, middle initial NAICS Quarter Wages were earned Quarterly Wages Employer Name Employer Address Employer Zip Employer contract Employer Telephone Employer Tax Account Number Instructions for submitting SSN-UI Wage Record Match Requests: Filename and format will be provided by and coordinated with the TWC developer upon receipt of Attachment E. REQUEST FOR TEXAS WORKFORCE COMMISSION RECORDS Texas Workforce Commission I Nov 2022 File transmission shall be protected using TWC Secure FTP and encrypted using at least 256-bit encryption. ❑ TWC Employer ID Number (EIN) Data available from TWC available for EIN matches from the Employer Tax Master File: Name: last, first, middle initial Social Security Number Quarterly Wages Employer Name Employer Address Employer Zip Employer contact Employer Telephone Employer Tax Account Number Instructions for submitting Texas EIDs or FEINs: (follow the same pattern as for SSNs): Format sample: 123456789 Send seed file via secure file transfer to Agency's secure portal, currently GoAnywhere — https://mft.twc.state.tx.us/webclient/Login.xhtmi (prior account establishment required) ❑ Federal Employer ID Number (FEIN) Same as Texas Employer ID information Volume/quantity of offline records requested per submission and associated rates: Estimated number of individuals in which sensitive personally identifiable information requested at any one time: ❑ 1-999: $250 ❑ 1,000—14,999: $300 ❑ 15,000—19,999: $375 ❑ 20,000 — 24,999: $500 ❑ 25,000 -Above: $1,000 Hourly rate for programming of a new request or modification of an existing job: $48.81. De -identification: If submitting SSNs to TWC, also include a unique identifier. For enhanced security, the return file will not include SSNs but instead will include only the unique identifier where feasible. Texas Workforce Commission I Nov 2022 13. How will data be viewed? 1) ❑X We will ONLY view screen information. Select one of the three options. (Respond to #14-19, check "N/A" to #20 and #21.) 2) ❑ We will use electronic copies of screen prints (PDF), or ❑ We will transfer data into an electronic record. (Respond to #14-20, check "N/A" to #21.) 3) ❑ We will use paper copies of screen prints, or ❑ We will transfer information into paper records format. (Respond to #14-19 and #21, check "N/A" to #20) 14. Will non -employees be provided access ® Only direct employees will be provided access. to the data? ❑ Persons who are not employees may/will be provided Express written contract language access. Please specify those that apply: authorizing data exchange with non- ❑ Data Center Operators employees is required for re- ❑ Other Governmental Contractors: Please specify: distribution of information accessed. 15. Will the data you are requesting be ❑ Yes - Specify: disclosed to any other entity? Express written contract language ® No authorizing data exchange with non - employees is required for re- distribution of information accessed. 16. What access control methods will you ® Texas State Requirements under Title 1, Part 10, TAC Sec. use for access to the TWC information? 202, or comparable standards ❑ National Institute of Standards and Technology (NIST) or comparable standards ❑ IRS Publication 1075 or comparable standards 17. How does your organization assess ® Vulnerability testing Frequency: Weekly your security posture? How frequently ❑ Penetration testing Frequency: are these assessments conducted? ❑ Audits Frequency: ❑ Other — Please specify: Frequency: 18.0 Are background checks performed on X❑ Yes, background checks are performed (go to 18.1). employees who will access ❑ No, background checks are not performed information? If No background checks are performed, state what type of records checks are being performed: 18.1 When are background checks ® Pre -employment performed? ❑ Periodic checks during employment ❑ N/A 19. How will you have an auditable trail? ® I will keep a worksheet that includes at a minimum, the person making the inquiry, the reason for the inquiry, identifying information regarding the case or claim for which the inquiry was made, and the date the inquiry was made. ❑ Other, If Other specify: 20. How will you encrypt the data at rest? ❑ Please specify: (Ex: Once transferred to a database or X❑ N/A — We do not keep data at rest. other electronic system) 21. When will data destruction occur? ❑ Consistent with Texas State Libraries and Archives Commission (state records retention laws) ❑ Consistent with other standards: Please specify: Texas Workforce Commission I Nov 2022 ® N/A - We do not retain data. GO ACT5 Chris McDermott 22. Point of Contact Name (for daily matters) 23. Point of Contact Title Chief Deputy 24. Point of Contact Phone 979-361-4477 25. Point of Contact E-mail cmcdermott@brazoscountytx.gov 26. Point of Contact Address 200 S. Texas #151 Bryan, TX 77801 27. Alternate Point of Contact Name and Title Constable Donald Lampo 28. Alternate Point of Contact Phone 979-3614477 29. Alternate Point of Contact E-mail dlampo@brazoscountytx.gov 30. Alternate Point of Contact Address If different from Point of Contact 31. Signatory Name Duane Peters 32. Signatory Title County Judge 33. Signatory Phone Number 979-361-4101 34. Signatory E-mail dpeters@brazoscountytx.gov 35. Signatory Address If different from Point of Contact 36. Data Technology Contact Name Kevin Joyner 37. Data Technology Contact Phone 979-361-4676 38. Data Technology Contact E-mail kjoyner@brazoscountytx.gov 39. Invoice Recipient Name Stephanie Wendt 40. Invoice Recipient Phone Number 979-361-4477 41. Invoice Recipient Title Administrative Secretary 42. Invoice Recipient E-mail swendt@brazoscountytx.gov 43. Invoice Recipient Address If different from Point of Contact All statements and information on this form and associated correspondence relating to the Request and Safeguard Plan are incorporated by reference into the data exchange Contract with TWC as Exhibit 1. The original Exhibit 1 and contract must be signed by the Contract Signatory. The person signing is authorized by Recipient to bind their organization to the terms of the contract. Designation For Subsequent Submissions: ❑ By checking here, the contract signatory approves the Recipient Point of Contact as their designee for submission of subsequent updates to the Request for Safeguard Plan and requests for renewals for purposes of extending the duralio and associated amount. Contract Signatory or designee d Date PUPtNt r 1 trCLS COl,�t.tJi t1 -9 "-O&C Printed Name/Title Texas Workforce Commission I Nov 2022 For questions on how to complete this request form, contact DEContracts@twc.texas.com Texas Workforce Commission I Nov 2022 DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLARAMOUNT: ATTACHMENTS: lmage2310.pdf BRAZOS COUNTY BRYAN,TEXAS NUMBER: 8/22/2023 Approval of service fees for the offices of the Sheriff and Constables to be effective January 1, 2024. There will be no changes to the current fees. Commissioners Court 08/17/2023 False False $0.00 Description Tape Sheriff & Constable Fees 2024 Cover Memo 7A"RO Duane Peters hate County Judge BRAZOS COUNTY BRYAN,TEXAS Whereas, Subchapter F, §318.131 of the Local Government code, authorizes the Commissioners Court of each County to set reasonable fees to be charged for certain services by the office of Sheriff and Constable; and Whereas, the Brazos County Commissioners court has determined the fees listed below are required to recoup the costs to Brazos County for these services; Therefore, the Commissioners Court is of the opinion that the following fees are reasonable and should be established for these services in Brazos County effective January 1, 2024, and to remain in effect until further orders of the court. Thee fees mAll befor the District Courts. County Courts Justice of the Peace Courts and Small Claims Courts NOTICES: SUBPOENAS SUMMONS WRIT OF ATTACHMENT WRIT OF GARNISHMENT WRIT OF SEQUESTRATION ORDER OF SALE WRIT OF POSSESSION FORCIBLE DETAINER WRIT OF RETRIEVAL SERVICE FEES: SMALL CLAIMS CITATION JUSTICE COURT CITATION ALL OTHER COURTS' CITATIONS OTHER SERVICE -FEES: ALL CITATIONS CITATION BY POSTING CITATION BY PUBLICATION ALL WRITS POSTING OF PUBLIC NOTICE OF SALE PRECEPTS SHOW CAUSE EXECUTING A DEED FOR REAL PROPERTY EXECUTING A BILL OF SALE FOR REAL PROPERTY RESTRAINING ORDER DISTRESS WARRANT TURNOVER ORDER WITH EXECUTION COMMITMENT (FROM CIVIL SUITS) CITATION/TEMPORARY PROTECTIVE ORDER NOTICE OF APPLICATIONIPROTECTIVE ORDER JUDGMENT NISI PROTECTIVE ORDER TEMPORARY X-PARTE PROTECTIVE ORDER ANY PROTECTIVE ORDER W/ ORDER TO VACATE ESTRAY FEES: LIVESTOCK COLLECTION FEE, per head IMPOUNDMENT FEE POSTING OF NOTICE OF ESTRAY POSTING OF NOTICE OF IMPOUNDMENT BOARDING & FEEDING $75.00 $75.00 $150.00 (Plus $50.00/hr per deputy after 2 hrs.) $mac (Plus $5D.00/hr per deputy after 2 hrs.) $25Q.00 (Plus $S0.00/hr per deputy after 2 hrs.) $225.00 $150.00 (Plus $50.00/hr per deputy after 2 hrs.) $125.00 $150.00 (Plus $50.00/hr per deputy after 2 hrs.) $75.00 $75.00 $75.00 $75.00 $30.00 $75.00 $150.00 (unless fee mandated by State) $30.00 (each location) $75.00 $75.00 $75.00 $75.00 $125.00 $125.00 $125.00 $12&00 $75.00 $75.00 $20.00 $75.00 $75.00 $150.00 $=D $200.00 (per cowboy) $30.00 $30.00 Per day, small animal (sheep, goat, swine) $6.00 Per day, large animal (cattle, horse, mule, donkey) $20.00 SERVICE COMMISSION FOR EXECUTIONS AND ORDER OF SALE: FOR ALL SUMS $0 - $2Q0 ...........................10•0A FOR ALL SUMS $200 - $1000 ........................ 6% FORALL SUMS $1000 -$5000 ....................... 3% FORALL SUMS $5000- UP .......................... 2% First $200 a fee of 10%, and additional 6% for the next $800, and additional 3% for the next $4,000 and an additional 2%for any amounts over $5,000. If the above sums are collected without sale. one-half (1/2) of the foreeoins rates shall apply. BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Fleet Services NUMBER: DATE OF COURT MEETING: 8/22/2023 ITEM: Approval requested from Fleet Services to transfer a 2011 Chevrolet Colorado currently known as SO Unit 198 to the Information Technology Department. TO: FROM: DATE: FISCAL IMPACT. BUDGETED: DOLLAR AMOUNT: ACTION REQUESTED OR ALTERNATIVES: Commissioners Court Ken Chadwick 08/15/2023 False False $0.00 Requesting approval to transfer a 2011 Chevrolet Colorado currently known as SO Unit 198 to the Information Technology department. ATTACHMENTS:_ File Name Description yype Memo to transfer S0198.pdf Memo for S0198 Cover Memo "PR® E aj as Duane Peters Date County Judge BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT. Fleet Services NUMBER: DATE OF COURT MEETING: 8/22/2023 ITEM: Approval requested from Fleet Services to transfer a 2011 Chevrolet Colorado currently known as SO Unit 198 to the Information Technology Department TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ACTION REQUESTED OR ALTERNATIVES: Commissioners Court Ken Chadwick 08/16/2023 False False $0.00 Requesting approval to transfer a 2011 Chevrolet Colorado currently known as SO Unit 198 to the Information Technology department. ATTACHMENTS: File Name Description ime Memo to transfer_S0198.pdf Memo for S0198 Cover Memo CA"RO� �1 a� Duane Peters Date County Judge DocuSign Envelope V. D9S381C9-9064494E-B3CO-1EBE25SM2D ASSIGNMENT OF 21-123R MERCHANT SERVICES The parties to this AGREE TO THE AMENDMENT to Contract 21-123R (°Amendment°) are Brazos County. a political subdivision of the State of Texas and Sturgis Web Services, now known as Catalis Payments, LLC. (Vendor"). WHEREAS, Sturgis Web Services has changed Its legal business name to Catalis Payments, LLC and WHEREAS, Vendor shall cbn*we being responsible for the discharge or performance of any duties or obligations to be performed or discharged under the Contract by the Vendor during the term of ;the Contract; and NOW; -THEREFORE,- -for the good- and'valuable consideration stated herein, Purchaser and Vendor agree as foiiows: 1. Vendor hereby accepts and agrees to perform all the duties and obligations to be performed under the Contract to the same ektent as it previously entered prior to its name change. 2. For the Purposes of this amendment the only change to the original contract is the name of the Vendor. Vendor agrees and confirms that no other changes have been made. Vendor represents that it is the same entity that entered the original contract and agrees to be legally held responsible far all terms contained. In the original contract just as it would be if it had entered the original contract under the name of Catalis Payments, LLC. 22 August 23 EXECUTED this day of . 20 . ("Effective Date") BRAZOS COUNTY, a political subdivision of the state as: By. w^ Duane Peters, County Judge VENDOR: Catalis Payments, LLC. Fs;piwff ftcaSfgnedbr.BY: Name: Steve Ostroff Title: Executive vice President and GM 8/10/2023 CHANGE ORDER PROJECT: BRAZOS COUNTY SECURITY UPGRADES CHANGE ORDER NO: ONE (RI) CONTRACT NO.: CIP-22-525 PROJECT No: CIP 22-515 CONTRACT DATE:. SEPTEMBER 20, 2022 DATE: AUGUST 08, 2023 TO: BRAZOS COUNTY FROM: AGGIELAND CONSTRUCTION 300 E. 26TH ST. P.O. Box 271 BRYAN, TEXAS 77803 WELLBORN, TEXAS 77881 DESCRIPTION: • ADD FOR ADDITIONAL CONCRETE, DRYWALL ASSEMBLIES & $44,764.95 ADA ACCESS CONTROLS SUB -TOTAL: $44,764.95 TAX: N/A TOTAL: $44,764.95 PRICE: $44,764.95 (TAX EXEMPT) ORIGINAL CONTRACT AMOUNT AMOUNT OF APPROVED CHANGE ORDERS TO DATE AMOUNT OF THIS CHANGE ORDER (INCREASED) (DEGREASER) NEW CONTRACT AMOUNT THE CONTRACT TIME WILL BE (INGREASED) (DEGREASED) BY AGGIELAND CONSTR T10N :::: TITLE:Vice President of .Construction DATE: August 8, 2023 NTY: $ 941,000.00 $ 0.00 $ 44,764.95 $ 985,764.95 ( 0 ) DAYS BY: _ nn ,� TITLE: COu'int lzk Oro E DATE: e� ! a, a- I as ARCHITECT: TITLE: 1�w.aG' DATE: A • 'T • 2 3 P.O. BOX 271 • WELLBORN, TEXAS • 77881 •979-393.0080 • FAX 979-393-0313 Aggieiand Construction Po Box 271 Wellborn, TX 77881 Change Order #: R01— Additional Concrete, Drywall Assemblies & ADA Access Controls Proiect: Brazos County SecurityUpgrades Client: Brazos County Location: Brazos County Courthouse 300 E. 26th St., Bryan, TX 77803 Date: 8-01-2023 All Labor and Materials for scope of work listed below: • Div.1: General Conditions: $1,199.94 o Dumpster Pulls (2x) • Div. 2: Existing Conditions: $7,000.00 o Removal of Existing Brick Pavers, Concrete Benches & Removal of Existing Subgrade as required, including any Subgrade Preparation, Fill & Compaction and All Rental Equipment • Div. S: Metals: 978.30 o Interior Metal Walls Supports for New Pony Walls per PR-1 provided by Treanor • Div. 8: Openings: $1,565.28 o Modify jamb piece for storefront opening 1104 per revisions PR-1 drawings • Div. 9: Solid Surface: $1,460.99 o Additional Countertop per PR-1 Drawings & Extend to existing 3x3 column • Div. 9: Finishes — Metal Studs/Drywall: $3,124.58 o Additional Metal Stud Pony Wall, Drywall, Insulation, Fur -out of East Wall at Clerks, office, Dens -Glass, insulation & Sheet Rock layer. • Div. 9: Finishes — Paint: $2,162.29 o Additional Paint for new Pony Wall, Two (2) Sides of Drywall, Tape, Float, Prime & Paint, Two (2) Coats, Paint Existing Glass @ Clerk's Office & Paint at Sheetrock at Furred -out Wall at Clerk's Office • Div.23: HVAC: $1,722.28 o Add for re -Insulating existing 4" Roof Drain • Div. 25: Access Controls: $10,551.29 o Add for new Electrified Hardware associated with the ADA Push Button Controls & Auto Door Operator for Door 1104, Electrified Hardware, Closer & Strike, as needed. Remote Release Button Will Be Installed on the Security Desk to Keep from Public Use. • Div. 32: Exterior Improvements: $15,000.00 o Existing hock Garden Area: Add for new 4" Concrete Slab where the Existing Rock Garden was Located. The scope of work includes demo and prep of subgrade, including removal of existing subgrade as needed and import of fill as required, #4 rebar @ 12" o.c.e.w., wood forms & concrete accessories. 3,000psi concrete. The slope of concrete will need to be drain to existing flume. The scope of work includes all equipment, labor and materials. o Brick Paver Area: Add for a new 4" Concrete Slab where the Existing Brick Pavers are Located. The scope of work Includes demo and prep of subgrade, Including removal of existing subgrade as needed and Import of fill as required, #4 rebar @12" o.c.e.w., wood forms & concrete accessories. 3,000psi concrete. The slope of concrete will need to drain to existing flume. The scope of work includes all equipment, labor and materials. TOTAL AMOUNT: $44,764.95 Clarifications: • The above total includes Contingency, Overhead, Profit & Bond for a Total Lump Sum Amount. • The above includes turnkey pricing for the additional concrete scopes of work for the two (2) additional flat paving areas, including all equipment, labor, and materials to complete the additional concrete scope of work. Demolition of brick pavers and any subgrade prep Is inclusive of the total costs associated with these additional scope items. Exclude: • Taxes & Overtime • Design/Engineering & Testing of Any Kind • Anything not specifically mentioned in the above scope of work. Proposed Price: $44,764.95 (includes Lobor/Moterials/Contingency/O,H & Profits) dglt3/o4fo t w Kyle Maas Authorized Signature *HUB certification provided on request *Prices are good for 30 days �f there is vy0ri'm efae we can do for ou,.pIease let us kmw. Date Date 8/08/2023 PROPOSAL PROJECT. Brazos County Feasibility Study— Additional Services BISD Administration Building August16,2023 The Arkitex Studio, Inc. is pleased to offer this proposal for Architectural services for this project. Based on our observations and discussions, the following information Is provided for your review: Owner' Brazos County 200 S. Texas Avenue. Bryan, Texas 77803 Architect The Arkitex Studio, Inc. 308 North Bryan Avenue Bryan, Texas 77803 Project Description Arkitex Studio has been working with Brazos County on a feasibility study for the former BISD Administration building located at 101 N. Texas Avenue. The original scope of the project was to evaluate the building to determine if the Public Defender office and the Adult Probation Department could fit within the building. After studying the required spaces, It was determined that these departments will not fit in the building. We then studied the Justice of the Peace Pct 4, Attorney General with Child Protection Services, and the Public Defenders offices. These departments would not comfortably fit into the building. The Owner would now like to study the feasibility of putting the Adult Probation and Justice of the Peace Pct 4 in the building. This new study, same as the others, requires a program of the spaces, reviewing the existing occupied spaces, and creating a space plan layout in the former BISD building. Scope of Services The Architect shall provide programming, and space planning to fit the different departments into the former BISD building. Terms and Conditions Architectural Services will be provided in accordance with the previous agreement between the Owner and Architect. Fee and Schedule Proposal We propose to provide architectural services for a fixed fee of $7,000. We are prepared to begin the work immediately, upon your acceptance of the terms of this Proposal. Signed, Mike Record, AIA Principal Z :; Judge Duane Peters Brazos County Judge The Texas Board of Architectural Examiners has jurisdiction over individuals licensed under the Architect's Registration Law, Texas Civil Statutes, Article 249A. The Texas Board of Architectural Examiners may be contacted using the following information: P.O. Box 12337, Austin, TX 78711-7337, or 333 Guadalupe, Suite 2 350, Austin TX 78701-3942, phone 512-305- 9000 or on the web at www.tbaestatetx.us 308 N. Bryan Avenue, Bryan, TX 77803 1 www.arkitex.com 1979.821.2635 .ark CORRECTIONS SIMPLIFIED. 0 wwwsmartcgmmunicat ons us Q 888.25H178 ;Fe 10451721dSt: J Seminole, FL 33777 Master Services Agreement This Master Services Agreement (this "Agreement") is by and between Brazos County, hereinafter referred to -as "Customer," and Smart Communications Holding, Inc. and/or its designated subsidiary or assignee, with principal offices located at 10491 7Vd Street, Seminole, FL 33777, hereinafter referred to as "Provider." This Agreement supersedes any and all other agreements made between the Parties, written, oral or otherwise. Whereas, Customer desires that Provider install an inmate communications system(s) and provide inmate communications and maintenance services according to the terms and conditions in this Agreement, the accompanying Schedule of Services, and according to Customer's RFP No. 23-124 entitled "Electronic Communications Services," and Provider's Response thereto (attached as Exhibit A), each of which are incorporated by reference into this Agreement, and; Whereas, Provider agrees to install the inmate communications system(s) and provide inmate communications and maintenance services according to the terms and conditions in this Agreement, the accompanying Schedule of Services, and according to Customer's RFP No. 23-124 entitled "Electronic Communications Services" and Provider's Response thereto (attached as Exhibit A), each which are incorporated by reference into this Agreement. Now therefore, in consideration of the mutual covenants and agreements hereinafter set forth, the Parties, intending to be legally bound, agree as follows: 1. Systems. This Agreement specifies the general terms and conditions under which Provider will perform certain inmate related services and systems (the "System(s)") for the Customer. Additional terms and conditions with respect to the Systems will be specified in the Schedules entered into by the Parties and attached (the "Schedules"). The Schedules are incorporated into this Agreement and are subject to the terms and conditions of this Agreement. In the event of any conflict between this Agreement and a Schedule, the terms of the Schedule shall govern. 2. Use of Systems and Exclusivity. In exchange for Provider installing, providing, and supporting its System and inmate communication services throughout Customer's Facility at no cost to Customer, Customer acknowledges, agrees, and grants to Provider the exclusive right to provide such services in Customer's Facility. Provider shall have the exclusive right to install, maintain, and derive revenue from and through Provider's inmate communication services and Systems including, without limitation, the related hardware and software, located in the Customer Facility as identified on the Schedules. Customer agrees'that it will not resell, grant, or provide access to Provider's services or System, directly or indirectly, to any third party unless agreed to by Provider in a separate written agreement. During and subject to the terms and conditions of this Agreement, Provider shall be the sole and exclusive provider of inmate telephone services (ITS) and all inmate communication services available on or provided by a tablet or kiosk system as set forth in the accompanying Schedule(s), including but not limited to video and data services (e.g., electronic video visitation, electronic messaging and email, texting, photo delivery, and electronic entertainment) and inmate software applications (e.g., electronic delivery of routine postal mail, electronic medical or general requests, electronic grievances, electronic law library, and electronic education). 3. Hardware and Software License. For the term of this Agreement, Provider grants Customer a non-excIusive, non- transferable license to access and use certain proprietary computer software and hardware products and materials in connection with our inmate services and Systems. Provider will provide free of charge all Software upgrades, modifications, and updates. All hardware upgrades, modifications and updates will be done at Provider's sole discretion. Provider makes no representation or warranty as to the legality of monitoring or archiving such communications and activities. 4. Ownership. Smart Communications is and shall remain the owner of the equipment provided by Smart Communications whether or not physically attached to real. estate. Page 1 of 6 Master Services Agreement I Brazos County, TX r �JI tr177SrJ �� 11in CORRECTIONS SIMPLIFIED � wwwsmartcommnnkadm us i53 5178 _ � 10dS172m 5t. j 5eminofe, fl 83777 5. License Restrictions: The Software is to be used solely in connection with Provider's Services by Customer and inmates housed at Customer's Facility in connection with Provider's services and Systems. The Hardware is to be used solely by inmates housed at Customer's Facility to access Provider's services and Systems. Unless and only to the extent that this Agreement expressly permits, Customer must not: i. permit any parent, subsidiary, affiliated entity or third party to use the Hardware or Software; ii. rent, lease, lend, assign, sublicense, encumber or otherwise transfer or attempt to transfer the Hardware or Software or any portion thereof; iii. alter, create derivatives of, or modify the Hardware or Software in any way, or allow a third party to do so; iv. connect the Software or Hardware to any third -party products or services that were not approved of in writing by Provider; v. distribute or otherwise make the Hardware or Software or any password, key, or other access code for the Software available to any third party; vi. reverse engineer, decompile, or disassemble the Hardware or Software, or allow a third party to do so; vii. defeat or work around any access restrictions or encryption in the Software, or allow a third party to do so; viii. remove, minimize, block, or modify any titles, logos, trademarks, copyright and patent notices, digital watermarks, disclaimers, or other legal notices that are included in the Software, whether or not they are Provider's or a third parry's; 6. Title. Provider shall have and retain all rights, title, and interest in the products and services provided to Customer. The Hardware, Software, Systems, networking, and cabling, including all modifications and updates of Software, shall at all times remain the sole and exclusive property of the Provider. Any trade secrets, methodology and processes of our services and Systems constitute proprietary information of Provider, regardless of any part or portion thereof is the subject of a valid copyright or patent. During the term of this agreement and for the time period(s) as stated in the Schedule for Systems, we will provide you access to the records. 7. Term. This Agreement shall commence on the effective date and shall continue for a period of two (2) years. After the original two (2) year term, this Agreement may be optionally renewed for three (3) additional one (1) year terms upon written notice by Customer or as otherwise agreed by the Parties. The terms and conditions herein shall govem for so long as Providef continues to provide its system and services. 8. Indemnification and Limitation of Liability. To the maximum extent permitted by applicable law, Provider shall indemnify and hold harmless Customer, his agents, servants and employees from any and all claims, actions, lawsuits, judgments or liabilities of any kind whatsoever deriving from negligent acts or omissions of the Provider, its agents or sub -contractors. Provider shall also indemnify, defend, and hold Customer harmless from any and all liability arising out of Provider's installation or removal of equipment. Each Party agrees that it shall be solely responsible for the negligent or wrongful acts of its own employees. However, nothing contained herein shall constitute a waiver by Customer of its sovereign immunity or other applicable State Statutes. Notwithstanding anything to the contrary in this Agreement or Schedules, in no event will Provider's liabilities under this agreement, whether under contract law, tort Iaw, warranty, or otherwise, exceed the total amount of revenue received by Provider pursuant to this agreement, during the twelve (I2) month period before the date the claim arose. 9. Confidential Information and Non -Disclosure. The parties acknowledge that in their performance of their duties hereunder either party may communicate to the other (or its designees) certain confidential and proprietary information, including without limitation information concerning the parry's services and know-how, technology, techniques, or business or marketing plans related thereto (collectively, the "Confidential Information") alI of which are confidential and proprietary to, and trade secrets of, the disclosing party (the "Disclosing Party"). As a condition to the receipt of the Confidential Information from the Disclosing Party, the receiving party (the "Receiving Party") shall, at all times during and after the term of this Agreement (i) not disclose in any manner, directly or indirectly, to any third party any portion of the Confidential Information; (ii) not use the Confidential Information in any fashion except to perform its duties hereunder or with the Disclosing Party's express prior written consent; (iii) disclose the Confidential Information, in whole or in part, only to employees and agents who need to have access thereto for the Page 2 of 6 Master Services Agreement I Brazos County, TX CORRECTIONS SIMPLIFIED. f.3 wwwsm*cmmunicatians.us ; ® 888-253.5178 104917V St i Seminole, Ft 33777 Receiving Parry's internal business purposes; (iv) take all necessary steps to ensure that its employees and agents are informed of and comply with the confidentiality restrictions contained in this Agreement; and (v) take all necessary precautions to protect the confidentiality of the Confidential Information received hereunder and exercise at least the same degree of care in safeguarding the Confidential Information as it would with its own confidential information, and in no event shall apply less than a reasonable standard of care to prevent disclosure. The Receiving Party shall promptly notify the Disclosing Party of any unauthorized disclosure or use of the Confidential Information. The Receiving Party shall cooperate and assist the Disclosing Party in preventing or remedying any such unauthorized use or disclosure. The term "Confidential Information" does not include, and the obligations and undertakings set out in this section do not apply to: (a) Information which now is in the public domain or publicly known at the time of disclosure or hereafter comes into the public domain or generally known through no fault of the Receiving Party, otherwise than by reason of breach of this Agreement; (b) Information the disclosure of which is requested or required by law, regulation, court order or a regulatory agency, provided that, prompt notice of such requested disclosure shall be given to the Disclosing Party, if legally permitted, so that Disclosing Party may seek appropriate remedy to prevent such disclosure or waive compliance with the provisions of this Agreement and the Receiving Party, its directors, officers, employees, agents and advisers shall reasonably co-operate with the Disclosing Party, at the Disclosing Parry's sole cost and expense, if the Disclosing Party elects to challenge the validity of such requirement and/or take such steps as the Disclosing Party may reasonably require to avoid or limit such disclosure; (c) Information that was previously known to the Receiving Party free of any obligation of confidentiality; (d) Information that is independently developed by the Receiving Party without reference to or use of the Confidential Information; or (e) Information that is disclosed to the Receiving Party by a third party not under or in violation oil as the case may be, any confidentiality undertaking to the Disclosing Party. Subsections (a) through (e) of this paragraph notwithstanding, the parties agree that the technology behind the Providers Services and Systems is Confidential Information and is a trade secret of Provider. 10. Default and Termination. If either party defaults in the performance of any obligation under this agreement, then the non -defaulting Party must give written notice to the defaulting Party specifically describing the nature of default and clearly notifying the defaulting party that the written notice is being provided pursuant to this provision. The defaulting Party shall have thirty (30) days after receipt of notice of default to cure. If it is not reasonable to cure the default within 30 days, then the right to cure period shall be extended to a reasonable cure period as long as the defaulting Party has made good faith attempts to cure the default. Upon termination of this Agreement, Provider shall remove all hardware and software Systems except for the cabling and conduit which shall become the property of the Customer. Provider shall have the right to immediately terminate this Agreement if Customer breaches the Confidentiality or Non -Disclosure provisions of this Agreement. 11. Insurance. Provider shall maintain at its sole cost and expense for the duration of this Agreement insurance against claims for injuries to persons or damages to propertyy that may arise from or in connection with the performance of the work hereunder by the Provider, its agents, representatives, volunteers, employees or subcontractors. The Provider's insurance coverage shall be primary insurance with respect to the County, its officials, employees and volunteers. Any insurance or self-insurance maintained by the County, its officials, employees or volunteers shall be considered in excess of the Provider's insurance and shall not contribute to it. Further, the Provider shall include all subcontractors as additional insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein. All Certificates of Insurance and endorsements shall be fumished to the County's Representative and approved by the County before work commences. The following insurance policies are required for covering all work performed under this agreement: a. Commercial General Liability — minimum combined single limit of $1,000,000; excess liability umbrella policy in the amount of $2,000,000.00. Customer shall be named as an additional insured and policy must include waiver of subrogation stating "Texas Waiver of Our Right to Recover From Others Endorsement." b. Cyber Liability —minimum limit of $2,000,000.00 per occurrence or claim, $2,000,000.000 aggregate. Coverage shall be sufficiently broad to include claims involving infringement of intellectual property, Page 3 of 6 Master Services Agreement I Brazos County, TX rt: CORRECTIONS.SIMPLIflEtl.- omwsmarteommunliationsm, © 8M253.5178 1049172m St Seminole, FL 33777 including infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. Coverage shall also be provided for breach response costs, regulatory fines, penalties, and credit monitoring expenses with limits sufficient to meet the foregoing obligations. c. Automobile Liability — minimum combined single limit of $600,000.000 per occurrence for bodily injury or property damage. d. Worker's Compensation — minimum limit of $500,000.00 for each accident. Must include waiver of subrogation stating `Texas Waiver of Our Right to Recover From Others Endorsement." Provider shall maintain automobile insurance including bodily injury and property damage including all vehicles owned, leased, hired and non -owned vehicles with limits of not less than $1,000,000 combined single limit covering all work performed under this contact. Provider shall provide Worker's Compensation Insurance, on behalf of all employees who are to provide a service under this contract, as required by Florida (LAS), Chapter 440, and Employers Liability with limits of not less than $100,000 per employee per accident. Customer agrees to furnish to Provider timely written notice of any claim, demand, or cause of action made or brought against Customer or where Provider is listed as a Co -Defendant arising out of or relating to the Systems and Services we provide to you. 12. Employees. Provider represents that it has, or will secure at its own expense, all personnel required in performing its obligations under this Agreement. All of the services required hereunder will be performed by the Provider or under its supervision and all personnel engaged in the work shall be fully qualified to perform such services. Provider and any subcontractors used in the performance of the responsibilities Iisted herein must maintain a drug -free workplace policy. Customer acknowledges that Provider is an independent contractor and nothing in this Agreement is intended nor shall be construed to create an agency relationship, and employer/employee relationship, a joint venture relationship or any other relationship allowing Customer to exercise control or discretion over the manner by which Provider performs hereunder. Provider expressly agrees that it shall be solely responsible for supervising its employees, that it shall comply with all rules, regulations, orders, standards and interpretations promulgated pursuant to the OSHA Act of 1970, including but not limited to training, recordkeeping, providing personal protective equipment, lock/tag out procedures, material safety data sheets and labeling. Provider certifies that neither it nor any subcontractors used to accomplish its obligations hereunder, shall employ unauthorized aliens. Provider certifies that in accordance with the provisions of Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972 and Executive Order 11914, that neither it nor any subcontractors used to accomplish its obligations hereunder discriminate on the basis of race, color, sex, religion, age, national origin or disability in their employment practices. Miscellaneous 13. Warranty Against Contingent Fees. Provider warrants that no person or selling agency has been employed or retained to solicit this contract upon an agreement of understanding for commission, percentage, brokerage or contingency, except bona fide employees or selling agents maintained by the Provider for the purpose of securing business. 14. Subcontracts. Provider shall be allowed to use subcontractors for the purpose of completing the provisions of this Agreement. 15. Provider Personnel. All Provider personnel being permitted to work in the Customer Jail Facility will be subject to a securitylbackground check by the Office of the Sheriff. 16. Provider Cooperation. Provider shall, at all times observe and comply with all Federal, State, and local municipal laws, ordinances, rules and regulations in any way affecting the Agreement. The Provider shall maintain regular communications with Customer, or its designees, and shall actively cooperate in all matters pertaining to this Agreement Page 4 of 6 Master Services Agreement l Brazos County, TX :. mcir. . - - - �'JKu Ufl�r���v-�uJ L�.�iT Jam'• � ' CORRECTIONS SIMPLIFIED. wwwsmarte01hmnloatmn5.1J5 ® 888.253.5178 10491720 St. j Seminole, FL 33777 17. Public Information. Neither the Provider nor the Customer shall publish any findings based on data obtained from the operation of this agreement without the prior consent of the other party, whose written consent shall not be unreasonably withheld. 18. Permits and Licenses. All permits and licenses required by Federal, State, local laws, rules, and regulations necessary for the implementation of the work undertaken by the Provider pursuant to the Agreement shall be served and paid for by the Provider. It is the responsibility of the Provider to have and maintain the appropriate certificate(s) valid for work to be performed and valid for the jurisdiction in which the work is to be performed for all persons working on the job for whom a certificate is required. 19. Thud -party Rights. The rights, obligations and duties contained in this Agreement shall exist exclusively between the Parties. The Parties expressly agree and intend that they alone shall have the exclusive rights to seek legal or equitable enforcement, remedy, injunctive relief or to bring a breach of Agreement action. The Parties do not intend to create, nor shall this Agreement be construed to create in any other individual or entity the status of a third -party beneficiary. 20. Public Entity Crime. Provider confirms its understanding that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any state or of the United States and involving antitrust, fraud, bribery, collusion, racketeering, conspiracy, or material misrepresentation. Provider hereby certifies that neither its officers, directors, executives, partners, employees, members, nor agents who are active in the management of Contractor have been charged with and convicted of a public entity crime subsequent to July 1, 1989. 21. Waiver of Breach. The waiver by either party of a breach or violation of any provision of this Agreement shall not operate as, or be construed to be, a waiver of any subsequent breach of the same or other provision hereof. 22. Compliance with Laws. Provider shall comply with all Federal, State and local laws, rules, and regulations applicable to the services or payments for services under this Agreement. 23. Governing Law. The parties mutually consent to the jurisdiction of and agree that any litigation arising hereunder shall be brought in Brazos County, Texas and governed by the laws of the state of Texas. 24. Attorney Fees. In the event of litigation concerning this Agreement, the Parties shall each be responsible for their own attorney's fees and costs. 25. Completeness of Agreement. This Agreement, together with any additional or supplementary Schedules or documents incorporated herein by specific reference contain all the terms and conditions agreed upon by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Agreement or any part thereof shall have any validity or bind any of the Parties hereto. This Agreement may be amended or revised only in writing and signed by all the parties. 26. Force Maieure. Provider will not be deemed in violation of this Agreement if it is prevented from performing any of its obligations hereunder for any reason beyond its control, including without limitations, strikes, inmate disturbances, failure of Customer to provide proper security services, acts of God, civil or military authority, acts of public enemy, war, terrorism, accidents, fires, explosions, earthquakes, floods, or any similar cause beyond the reasonable control of either Party. 27. Assignment. Provider may assign this Agreement or any interest herein at any time to any parent, successor, or subsidiary with prior written notice to Customer. 28. Severability. In the event any provision of this Agreement is held to be unenforceable for any reason, the Page 5 of 6 Master Services Agreement I Brazos County, TX mar GORRECTtONS:SIMPLVIEO:, wwwsmartcommunkations:us Q 8882535178 1099112'6St. j Seminole, FL 33777 unenforceability thereof shall not affect the remainder of the Agreement which shall remain in full force and effect and enforceable in accordance with its terms. 29. Matters to be Disregarded. The titles of the several sections, subsections and paragraphs set for in this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of the provisions of this Agreement. 30. Interpretation. The language in this Agreement is to be construed according to its plain meaning and not strictly for or against either party. The parties have reviewed this Agreement and no ambiguities are known to exist; however, to the extent any ambiguity is later discovered, any rule that such ambiguity is to be resolved for or against either party does not apply. 31. Notices. Any notices, demands, payments or reports required by this Agreement shall be in writing and sufficient if sent by the parties hereto via registered or certified United States mail, postage prepaid, to the notice addresses noted below the Parties signatures on the signature page, 32. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, but all ofwhich together shall constitute the same Agreement. Any signature page of any such counterpart, or any telecopy or other electronic facsimile thereof, may be attached or appended to any other counterpart to complete a fully executed counterpart of this Agreement, and any telecopy or other electronic transmission of a signature shall be deemed an original and shall bind the party who made such signature. 33. Authority Each Party represents and warrants that it has the authority to enter into this Agreement, and that the individual signing on its behalf likewise has authority to do so. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by the duly authorized Officers and Agents and have set their hands and seals hereto as of the day and year written below. Cu os ty Provider: Smart Communications Holding, Inc. By: i Name: Nc Pt=^'`E Name: Jon Logan Title: CO u � c! u-9(0( Title: CEO & President Date: AuGus-r oZ ot, �-�013 Date: August7, 2023 a X.<404 on.lo an smartcommunications.us Email: Cr. �A� s u�Qe@ k#u2 �5 Gcr c.i Email: 1 9 Notice Address: Notice Address: Brazos County Purchasing Dept. 10491 72°d St. 200 S. Texas Ave., Suite 352 Seminole, FL 33777 Bryan, TX 77803 Page 6 of 6 Master Services Agreement I Brazos County, Tx smor CORRECTIONS SIMPLIFIED. WWWS artcommunications.us Q 888-253.5178 104917211 St. I Seminole FL 33777 Schedule of Services Agreement This Schedule is between Brazos County, hereinafter referred to as "Customer," and Smart Communications Holding, Inc. and/or its designated subsidiary or assignee, with principal offices located at 10491 72" d Street, Seminole, FL 33777, hereinafter referred to as "Provider" This Schedule is part of and governed by the Master Service Agreement, the "Agreement", executed by the Parties. The terms and conditions of the Agreement are incorporated herein by reference. The Customer's facility names and addresses are (collectively "Facility"): Brazos County Jail and Low Risk Facility, 1835 Sandy Point Rd, Bryan, TX 77807 (the "Adult Facility") Brazos County Juvenile Detention Center, 1904 W State Hwy 21, Bryan, TX 77803 (the "Juvenile Facility") Commission Payments described herein shall be remitted as follows: Payee: Brazos County Address: Brazos County, Attn: Auditors, PO Box 914, Bryan, TX 77806 Provider and Customer agree to the following terms and conditions in connection with Provider's installation and provision of inmate communication services to Customer's Facility: Inmate Telephone System 1. Customer grants to Provider the exclusive right to install and maintain Inmate Telephone Services within and throughout Facility, including for any future expansion of telephone service to buildings or locations under control of Facility, during the term of this Agreement. 2. Provider shall provide each inmate with two free calls per week, up to ten (10) minutes in length each, to satisfy the needs of indigent inmates. 3. Thereafter, Provider shall establish rates for telephone services as set forth below. _ `,_ ti,: HO- O . _..,•.., i �� -ORE Call Type Surcharge Collect Prepaid Collect Prepaid, Debit Local N/A $0.14 $0.14 $0.14 InteaState N/A $0.14 $0.14 $0.14 Interstate N/A $0.12 $0.12 $0.12 International N/A $0.14 $0.14 $0.14 Inbound Voicemail $1.00 N/A N/A N/A 4. All applicable taxes and fees will additionally be collected according to local, state, and federal regulations. Provider will comply with all applicable federal, state, and local regulations. 5. This Agreement includes all other premises, whether now existing (e.g., if a different vendor has a contract and equipment at such premises, this clause applies at the earliest termination opportunity) or subsequently acquired, Page 1 of 10 Schedule of Services Agreement I Brazos County, TX c'unw- Lynir- ��linn CORRECTIONS SIMPLIFIED, 104917211St. I Seminole, FL 33777 under the control of Customer within Provider's service areas. Customer will advise Provider in writing, of newly opened, acquired, or available premises, promptly, and Provider can evaluate installation of its telephone services these premises. 6. In consideration of the compensation paid to Customer under this Agreement, Customer expressly waives carrier selection rights, where applicable, and Provider expressly reserves the right to select and/or contract for the local, intraLATA and interLATA carrier selections for the telephones subject to this Agreement and intended for placement at Customer locations. Smart Communications' Responsibilities (Inmate Telephone System) 7. Provider's telephone services and system are provided by way of Provider's Smart EVO'" ITS terminals, which will be installed in quantities and at locations that are mutually agreed upon by both parties. S. Provider shall service and maintain its telephone system and Smart EVO7' ITS terminals at Provider's expense, except as otherwise agreed upon herein. 9. Provider shall comply with the Americans with Disabilities Act (ADA) for all equipment it provides. Commissions and Payments 10. Provider shall make monthly commission payments to Customer in the amount of eighty-five percent (85%) of revenues generated from all phone calls made on its Inmate Telephone System, regardless of call type or call rate. Provider shall additionally pay Customer one -hundred percent (100%) of revenue generated from inbound voicemail messages. 11. Provider will pay Customer said commission payments on or before the 30th day of the month. 12. Commission schedule is based on rate caps as of the time Provider's proposal was made. To the extent the Federal Communications Commission (FCC) or other governing body changes allowable rates, Provider shall have the right to renegotiate commissions, which the parties agree to do in good faith. Customer's Responsibilities (Inmate Phone System) 13. Customer agrees to provide adequate space for installation of Provider's Smart-EVO"m ITS terminals, and easy accessibility for innate use during the normal operating hours. In the event Customer is not the owner of the premises, Customer shall, where necessary, obtain permission from the building owner or owner's agent for the placement of the ITS terminals, and shall be responsible for any fees for use of required riser cable and electric power. 14. Customer agrees to maintain the area around the ITS terminals and ensure safe and ready access by inmates. 15. Customer agrees to allow Provider access to perform maintenance during the established hours of accessibility as jointly agreed by the parties, except when access must be denied to ensure the safety of Provider service personnel and/or to maintain institutional control. 16. Customer agrees to allow Provider, with prior written approval of Customer, access to and use of house cable and inside wire at no cost, in order to install and provide telephone service. Any new house cable or inside wire required during the contract term will be at the sole expense of the Provider, unless otherwise negotiated with Customer. SM'M RE&IONS SIMPLIFIED. wivwsmBrtCommuiltcatieas as Q 8887253-5178 1049172/1 St. I Seminole, FL 33777 17. Customer agrees that any relocation, expansion, addition, or removal of ITS hardware, equipment, or terminals, which would result in extraordinary expenses must he agreed to by Provider in advance of the cost being incurred or alternately, the cost be paid by Customer. 18. Customer agrees to exercise reasonable and ordinary care to prevent the loss through theft or damage to the ITS terminals and equipment from any source. 19. Customer agrees to, at its option, purchase and provide enclosures at its own expense for Telephones. In the event Customer elects to provide its own enclosures, Customer shall be responsible for installation and maintenance of said enclosures. 20. Customer represents and warrants that Provider's ITS system will be installed on property owned by the Customer, or if Customer is not the owner of the premises, Customer has obtained permission from the Facility's owner or owner's agent. SmartTablets7 and Secure Network 21. The SmartTablet system and its entire supporting infrastructure are provided at no cost to Customer or inmates, including free of any rental or access fees. 22. Provider will furnish the proprietary SmartTablO on a 1:1 inmate to tablet ratio based on the Average Daily Population ("ADP"). Sufficient reserve tablets shall also be provided. Customer shall determine which inmates have access to the SmartTablets—. 23. The SmartTablet7 is a custom, wireless, ruggedized and correctional grade tablet of our custom specifications that will connect to our secure network. 24. The SmartTablet software operating system and applications are all custom -compiled for a corrections environment to ensure that only the minimum operating system components and applications are present. The inmate only has access to applications that are approved for their use, and the operating system is only allowed to connect to our own secure wireless network within the facility. 25. The network itself is designed to facilitate applications within a corrections environment. We utilize a deny -by - default policy on all traffic, so nothing may traverse the network unless specifically allowed and enabled. We utilize a defense -in-depth strategy which employs many Iayers of security. If any one layer of security is breached, there are many others to provide continuing protection. Distribution and Refurbishment Plan (SmartTabletin 26. We will provide a tablet charging station and "home base" within each housing unit within the facility. These home bases will be permanently installed into a housing area (e.g. wall mounted). Each home base provides the necessary connections for charging the tablets, as well as a convenient storage location to ensure all tablets are accounted for during non -usage times. 27. Each tablet is assigned to a specific housing area and will only allow inmates within that housing area to sign in and use a tablet. Individual tablets are not assigned to specific inmates. Any inmate in a given housing unit may use any tablet that is assigned to that housing unit. If a tablet that an inmate is using stops working, they can return it to a deputy for maintenance, and then take a different tablet and sign on and gain full access to their account and content. Provider will provide to the Customer a sufficient number of extra SmartTabletsT'" so that the available number of SmartTabletsT" will always meet the approved ratio. In the event a tablet stops working, no longer holds a charge, is damaged, or is otherwise in need of service, facility staff can replace the malfunctioning tablet with a new working SmartTablO. We will provide pickup and delivery of malfunctioning and replacement SmartTabletsTm at no charge to Customer. Page 3 of la Schedule of Services Agreement I Brazos County, TX A, 5mar CORRECTIONS SIMPLIFIED. fj- vwwsmartcommmlcatEa xs 888.25mi78 fj 10491721d St. I Seminole, FL 33777 Damage (Sma-mbletsn 28. The tablets provided are ruggedized for use in a correctional setting. They have been drop tested from two stories high to a concrete floor without damage; however, if an inmate is determined, they can be damaged enough to require repair. Should this occur, the facility will be required to fill out a damage report form. We will seek restitution from the inmate with the assistance of your agency. During the term of the contract, should the number of intentionally damaged tablets exceed 10% of the original provided tablet inventory for a given twelve (12) month period, Provider reserves the right to seek reimbursement from Customer for the cost of the new replacement tablets, less any amounts received from restitution. SmartKiosks7 and Secure Network 29. Depending on Customer's needs, facility layout, and other considerations, Provider may additionally deploy a limited number of its SmartKiosk7 devices as a complement to Provider's SmartTablets16 in quantities and at the locations as agreed by the Parties following Provider's technical review and walkthrough. 30. To the extent deployed, the SmartKiosk7 system and its supporting infrastructure will be provided at no cost to Customer or. inmates. 31. The SmartKiosO is a custom, ruggedized and correctional grade kiosk of Provider's custom specifications that will connect to its secure network. 32. The SmartKiosk7 software operating system and applications are all custom -compiled for a corrections environment to ensure that only the minimum operating system components and applications are present. The inmate only has access to applications that are approved for their use, and the operating system is only allowed to connect to Provider's dedicated secure wireless network within the facility. 33. The network itself is designed to facilitate applications within a corrections environment. Provider utilizes a deny -by -default policy on all traffic, so nothing may traverse the network unless specifically allowed and enabled. Provider utilizes a defense -in-depth strategy which employs many layers of security. If any one layer of security is breached, there are many others to provide continuing protection. 34. Each SmartKiosk7 is assigned to a specific housing area and will only allow inmates within that housing area to sign in and use the Kiosk. Customer shall determine which inmates have access to the SmartKiosksT". SmartInmate ` Electronic Messaging 35. Provider will provide a fully functional electronic messaging system for the inmates of the Customer's Facility (Smartinmate"), accessible via Provider's SmartTablet7 and SmartKioskm devices. Provider is responsible for providing and installing all of the hardware, the software to include the operating systems and application software, and all networking requirements needed for operation of the system. Provider shall have the exclusive right to provide electronic messaging and photo delivery services at Customer's Facility. 36. Provider will provide at no cost to Customer the labor for the installation of the SmartInmate7 electronic messaging system. 37. Provider will provide at no cost to Customer the labor, hardware, and software needed for the continued operating, maintaining, and networking of the electronic messaging system. 38. Provider is responsible for all the costs and future costs associated with any modification, reconfiguration, or upgrade of the electronic messaging system at the Customer's Facility. These costs do not include the costs of the actual electrical power. Page 4 of 10 Schedule of Services Agreement I Brazos County, 7X eSmart ,., ra'rra�ra'�;:a`sa��r]iJ - CORRECT:IONS SIMPLIFIED. wwwsmartcommunications.ds QQ 8118.2515.178 1049172d St. i Seminole, FL 33777 39. Provider will provide each inmate at Customer's Facility with credits for two (2) messages per week at no charge, to satisfy the needs of indigent inmates. 40. Customer shall have the capability of monitoring and reviewing all electronic messages and attachments sent through the electronic messaging system, except those messages deemed to be privileged under law between attorney and client. Further, Provider will maintain a record of all electronic messages sent through the electronic messaging system for a period of seven (7) years from the time the message is sent. 41. Friends and Family can access the electronic messaging and photo delivery system via the SmartInmate.com website. 42. Attorney (Private) Messaging. Private messages with attorneys and legal document delivery by attorneys (who are verified and approved by Customer), shall be made available at no cost. 43. Electronic Messaging. Each "email" message (up to 30,000 characters in length) is billed at fifty cents ($0.50), which corresponds to 50 credits. 44. Photo Delivery Service. Each approved photo is billed at one dollar ($1.00), which corresponds to 100 credits. 45. Provider shall pay Customer a commission in the amount of fifteen percent (15%) of the revenue collected from use of its messaging system. 46. Provider shall pay commissions to Customer on a monthly basis, no later than thirty (30) calendar days from the end of each calendar month for which the messaging services are provided. Customer's Responsibilities (SmartInmate7 Electronic Messaging) 47. Customer will provide access to the Customer Jail Facilities and space within the Facilities, subject to operational security requirements, for Provider to install, network, and maintain the electronic messaging system. Emergency access to the system will be granted as needed Monday through Friday 8:00 am to 4:00 pm. Non - emergency access will be granted within twenty-four (24) hour notice by Provider. 48. Customer will include information regarding the SmartInmate"" messaging system in Facility's Inmate Handbook and in all other areas where information on the Inmate Telephone System is located. 49. Customer will provide information regarding the SmartInmateu' messaging system in at least one location next to the inmate mailing address on Customer's website, with a link to the SmartInmate.com website. 50. Upon completion of installation and appropriate system testing, Customer will allow the electronic messaging to go live within forty-eight (48) hours' notice of system availability. 51. Customer will provide (e.g., by facilitating cooperation with Customer's JMS vendor) a Iist of all inmates residing in the Customer Jail Facilities and their current housing assignments via electronic delivery twice each day. Customer acknowledges that this data feed is critical to the functionality of Provider's services herein, including to ensure that each inmate is authorized to use only those kiosks and tablets appropriate to their housing assignment. 52. Customer will give prompt notice, in writing, to Provider of any trouble or irregularity in the functioning of the electronic messaging system, as a whole. Page 5 of 10 Schedule of Services Agreement i Brazos County, TX :.: Smart CORRECTIONS SIMPLIFIED.- 0 wwwsmartcommonicatlonsus Q 888.153.5178 }B 1049172'St. I Seminole, EL 33777 Patented MailGuard Postal Mail Elimination® System 53. Provider is the exclusive licensee of MailGuard®, the patented postal mail elimination system covered by U.S. Patent Nos. 10,0291,617, 11,457,013, and multiple pending patent applications. 54. Provider shall provide its patented MailGuard Postal Mail Elimination® system at no cost to Customer. Provider's MailGuardo service converts regular incoming postal mail into an electronic document that is delivered to the inmate recipient via the SmartTableO or SmartKiosktwithin the Customer's Facility. 55. Provider shall provide all the equipment and support services to operate the MailGuardo system and transmit incoming routine postal mail into an electronic document to be delivered to the inmate on the SmartTablets"'` or SmartKiosk at no cost to Customer. 56. For purposes of this agreement, "routine mail" means all regular incoming correspondence between inmates, family and friends and excludes all legal mail, packages, books, magazines, periodicals and religious mail. All legal mail, packages, books, magazines, or other non -routine inmate mail will still be sent to Customer's Facility for delivery. 57. MailGuare will only integrate with and transmit incoming routine mail to the SmartTableO or SmartKioso. 58. Provider is responsible for all the future costs associated with any modification, reconfiguration, or upgrade of the MailGuare system at the Customer Jail Facilities. These costs do not include the costs of the actual electrical power. 59. MailGuare shall become the Inmates' designated Agent to process and electronically deliver incoming routine inmate mail pursuant to Customer's mail policy which shall promote the intent of this Agreement. 60. Customer will instruct and publish on its website that all incoming routine mail must be sent to the designated Post Office Box for electronic delivery via the MailGuardo system. 61. Provider shall be solely responsible for the cost of maintaining the Post Office Box designated by the Customer for incoming routine mail to be sent. 62. Provider will retrieve incoming routine mail from the designated Post Office Box and process and transmit that mail in an expeditious manner. 63. The MailGuare public website will allow inmates to log into their account and retrieve electronic copies of their processed incoming routine mail for thirty (30) days from the date of their release from the Customer's Facility. 64. Provider will maintain electronic records for a period of seven (7) years from the date the record was created. During the term of this Agreement and upon request, we will provide Customer with electronic copies of the requested record for the purpose of inspecting, examining, and auditing the Provider's records directly relevant to Customer's Facility. 65. MailGuardo will provide Customer with the capability of monitoring and reviewing all electronic mail sent through the MailGuard® system, except those messages deemed to be privileged under law between attorney and client. Customer's Responsibilities (MailGuardo) 66. Customer shall be responsible for informing inmates and inmates' &lends and family that all routine correspondence must be sent to the designated MailGuardo Post Office Box. Customer will include information Page 6 of 10 Schedule of ServTces Agreement i Brazos County, TX UQSmart • �JidJ"fi1�J�l��f-.`l �L7'�J;fJ�'"i . CORRECTIONS SIMPLIFIED. ® wwwsmartcommunications.us ® 8a8.253.5178 104917211 St. I Seminole, FL 33777 regarding the MailGuare system in the Inmate Handbook and in all other areas where information regarding the Inmate Mail Policy and Procedures are located. 67. Customer will provide information regarding Customer's incoming postal mail policy, the MalIGuard® system and the MailGuard® procedure for processing and/or disposing of all incoming mail and pictures in at least one location next to the inmate mailing address on the Customer's website and very clearly state that all incoming routine mail MUST be mailed to the MailGuardo designated Post Office Box. 68. Customer will instruct on its website that all incoming routine mail must be sent to the designated Post Office Box for electronic delivery via the MailGuardo system and display information regarding the Customer's incoming postal mail policy, the MailGuare system and the MalIGuard*' procedure for processing and/or disposing of all incoming mail and pictures. 69. Should the Customer receive incoming routine mail instead of the designated Post Office Box, the Customer will return the mail to the sender. 70. Upon completion of installation and appropriate system testing, Customer will allow the MaiIGuard® system to go live within forty-eight (48) hours' notice of system availability. 71. Customer will.give prompt notice in writing to Provider of any trouble or irregularity in the functioning of the MailGuard® system. Patented MailGuard LegalT111 System 72. Provider is the exclusive licensee of MailGuard Lega1T"t, the patented postal mail elimination system for legal mail covered by U.S. Patent No. 10,659,630 and other pending patent applications. 73. Provider will provide, install, and maintain its patented MailGuard LegalTM Mail system, which will include a sufficient number of MailGuard LegaITM Mail Scanning Carts to handle the volume of legally privileged mail or other mail deemed to be legal mail (the "Legal Mail") to be processed by the Facility. 74. Customer acknowledges and agrees that Legal Mail must be opened in the presence of the inmate. 75. Provider will install and maintain its proprietary software and the additional infrastructure necessary to operate its patented MailGuard LegalTm system, at no cost to Customer. 76. The Legal Mail may be scanned in the presence of the inmate for electronic delivery to the inmate or printed to hard copy for physical delivery to the inmate, in accordance with Provider's patented MailGuard Legal M system. 77. Customer understands and agrees that the MailGuard LegalTM system does not allow for any electronic copies of Legal Mail to be monitored, reviewed, or investigated. 78. Customer agrees to adhere to all applicable laws in order to maintain the privileged nature of privileged communications while using or supervising the inmates' use of Provider's patented MailGuard LegalTm Mail system. Digital MailGuard LegaV51 79. Provider will provide at no cost to Customer its Digital MailGuard LegalTM system for use by the inmates of the Customer's jail facility and their attorneys. Provider is exclusively responsible for providing all hardware, software, and all networking requirements needed for operation of the system. Page 7of10 Schedule of Services Agreement I Brazos County, TX CORRECTIONS SIMPLIFIED. wwwsmartcommunfcations.us & 888-253-5178 16 104917221 5t.. I Seminole, 1.33777 80. Provider shall facilitate the electronic delivery of digital copies of legal mail sent from attorneys who have been pre -approved by Customer directly to inmates through Provider's proprietary digitally encrypted process. 81. The encrypted digital files can only be opened by inmates using Provider's system with Provider's proprietary authentication protocols. Once authenticated, inmates can view digitally transmitted legal mail and legal documents via Provider's SmartTabletTM or SmartKioskTM devices using a separate login process. 82. Customer acknowledges and understands that Provider's MailGuard Legal system does not allow for any digital copies of legal mail to be monitored, reviewed, accessed, or investigated. 83. Customer agrees to adhere to all applicable laws in order to maintain the privileged nature of privileged communications while supervising the inmates' use of Provider's Digital MailGuard Lega1TM system. Video Visitation 84. Provider will provide at no cost to Customer a video visitation system for the inmates of Customer's Facility. Provider is responsible for providing all hardware (i.e. tablets and kiosks), the software (including the operating systems and application software), and all networking requirements needed for operation of the system. Provider shall have the exclusive right over any other vendor to provide the services of and to derive revenue from remote video visitation. 85. Provider's video visitation system will be accessible to inmates via Provider's SmartTablets"'' and SmartKiosks'". 86. Provider will provide at no cost to Customer onsite video visitation (public) kiosks and/or lobby kiosks in the quantity and at the locations as agreed by the Parties. 87. Provider will provide at no cost to Customer the labor, hardware, and software needed for the continued operating, maintaining, and networking of the video visitation system, including any public or lobby kiosks. 88. Provider is responsible for all the costs and future costs associated with any modification, reconfiguration, or upgrade of the video visitation system at Customer's Facility. These costs do not include the costs of the actual electrical power. 89. Provider will provide Customer with the capability of monitoring the video visitations, except those visitations deemed to be privileged under law between attorney and client. Provider will maintain a record of all parties of the video visitation system for a period of seven (7) years from the time of the visitation. 90. Friends and Family can access and purchase and schedule the video visitation sessions via the Smartjailmail.com website. 91. Remote video visitation will be made available to inmates 7 days a week, in keeping with the same hours and time availability of the inmate phone system. 92. Provider shall provide each inmate with two free remote video visitation sessions per week, up to thirty (30) minutes in length each, to satisfy the needs of indigent inmates. 93. Thereafter, remote video visitation will be billed at $0.20 per minute, subject to change by mutual agreement of the parties. Onsite video visitation shall be provided at no charge. 94. Provider shall pay Customer a commission in the amount of sixty percent (60%) of the revenue collected from use of its remote video visitation system. Page 8 of 10 Schedule of Services Agreement I Brazos County, TX ' smart CORRECTIONS SIMPLIFIED. fj wwwsmartcemmunlcatienS.us © 888-253.5178 1049172" St. I Seminole, Fl. 33777 95. Provider shall pay commissions to Customer on a monthly basis, no later than thirty (30) calendar days from the end of each calendar month for which the remote video visitation services are provided. Grievances General and Medical Requests 96. Provider will additionally deploy applications for Inmate electronic general and medical requests as well as well as electronic grievance forms, available via SmartTablet or SmartKiosk devices. 97. Provider's system presents Inmates with a list of available forms, and once a form has been selected and submitted, it is automatically routed to the appropriate person or department for processing. Law Library 98. Provider shall provide Inmates with access to a law library at no cost, via the SmartTablet` and SmartKiose devices. The law library provides access to Federal and State statutes and case law, as well as a legal dictionary, practice manual, and other legal aides to assist inmates with researching material appropriate for their case. Electronic Entertainment & Education 99. Provider shall provide access to its SmartEntertainment"' platform via the SmartTablet"" for streaming of basic content (free) and premium content at a rate of three credits / three cents ($0.03) per minute. 100. Provider will provide access to its extensive SmartEd"' educational platform via SmartTablet'" devices, where a full suite of Educational Programs can be made available. 101. Provider shall pay Customer a commission in the amount of fifty percent (50%) of the revenue collected from the use of its entertainment services. 102. Provider shall pay commissions to Customer on a monthly basis, no later than thirty (30) calendar days from the end of each calendar month for which the entertainment services are provided. Customer Training 103. Upon the installation of Provider's system, Provider shall provide Customer staff with extensive training for all services and features available to Customer pursuant to this Agreement. In addition, Provider will provide refresher or new training sessions to Customer staff as necessary, including as new staff is hired by Customer. Service Commitments 104.On-Site Technician. Provider will supply a full-time on -site technician for real-time dedicated support of Provider's system at Customer's facility, at no cost to Customer. 105. Service Tickets. To the extent an Issue arises that is undetected and/or not immediately resolved by Provider's full-time on -site technician or by way of Provider's remote monitoring system, Customer shall promptly notify Provider via its service ticket system, or other agreed -upon means. Provider shall conduct and provide a remote diagnosis and response to all service tickets within twenty-four (24) hours. 106. Equipment Repairs. If physical repairs to equipment or infrastructure become necessary, such work will be completed within ten (10) days, unless more time is reasonably necessary based on the scope of the repair or if circumstances are beyond Provider's control. Page 9 of 10 Schedule of Services Agreement I Brazos County, TX bet CORRECTIONSSIMPLIFIED." O www'smarteomnionicatioesus Q 888-253.5178 fJ 1049172g5t. ► Seminole, FL 33777 . 107. Liquidated Damages. Should any deviation from the foregoing service commitments occur, Provider will be subject to a fee of one -hundred dollars ($100) per day until the service ticket item or equipment repair is resolved. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by the duly authorized Officers and Agents and have set their hands and sealshereto as of the day and year written below. Cus mer: Braz Count Provider: Smart Communications Holding, Inc. By: By:�-- Name: D LL a o e PC'i-t-9-S Nam O ion Logan Title: ('Di.t.P-rq li hoer Date: ALL& u-5T Q eZ " a012-3 Title: CEO & President Date: August 7, 2023 Page 10 of 10 Schedule of Services Agreement I Brazos County, 7X 2 Proposed Methodology and Technical Approach and System 3 Totaled Proposed Cost and Rates Charged to Customers RFP # 23-124 - Electronic Communication Services Technical Proposal Total Max Points Available 20 30 50 100 Global Tel•Link Network Corporation, d/b/a Smart Communications Inmate Calling ViaPath Communications S International Corp, Solutions, LLC Technologies Holding, Inc. Technologies, LLC dba NCIC Inmate d/b/a ICSolutions ("ViaPath") Communications 16 15 15 16 12 16 23 17 19 15 32 41 23 35 28 64 79 S5 70 56 Committee Recommended Award_ S 7rtCmmunications Holdings, Inc. Approved �m�issloner's. Court on t is -a m day of n �t� LiL5 , 2023 by \ l�'u�`F •�Lil� `\ f holding the position o Brazos County Sheriff's Office RFP #23-124 Electronic Communication Services Proposal . . . . . . . . . . . . . . . . . . • . . ........... . Srncirt D r-ju Different Culture. Different Approach. Different Outcome. Communication, Automation, Intelligence ,?,,2023 Smart Communications Holding, Inc. BRAZOS COUNTY SHERIFF'S OFFICE RESPONSE To RFP #23-124 ELECTRON IC COMMUNICATION SERVICES REQUEST FOR PROPOSALS *Smort Communications RFP NO.23-124 ELECTRONIC COMMUNICATION SERVICES (Inmate Telephone, Postal Mail Handling, Video Visitation, General Requests: Commissary, Law Library, Grievances, Medical, etc.) SEALED PROPOSALS TO BE SUBMITTED BEFORE: Tuesday, June 6, 2023 2:00pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the RFP. Any such contact will be grounds for rejection of the vendor's proposal. In compliance with this solicitation, the undersigned proposer having examined the solicitation and specifications and being familiar with the conditions to be met. hereby submits the following RFP for fiumishing the material and/or services listed on the attached bid form and agrees to deliver said items at the locations and for the prices set forth on the bid form. Company Name: Smart Communications Holding, Inc. By (Print): �_l Jon Logan Title: CEO Physical Address: 10491 72nd St, Seminole, FL 33777 Mailing Address: 10491 72nd St, Seminole, FL 33777 Telephone: 888-253-5178 Fax: 941-761-5448 E-Mail: jon.logan@smartcommunications.us WWW.SMARTCOMMUNICATIONS. US 888-253-5178 1 10491 72110 ST. SEMINOLE, FL 33777 02023 SMART COMMUNICATIoNS HOLDING, INC M BRAZOS COUNTY SHERIFF'S OFFICE �qpn T�_�RESPONSE To RFP #23-124 0r 4. ELECTRONIC COMMUNICATION SERVICES Communicctions June 6, 2023 Ms. Kaitlyn Battles Assistant Purchasing Agent Brazos County Purchasing Department 200 S. Texas Ave., Ste 352 Bryan, iX 77803 Dear Ms. Battles: Smart Communications appreciates the opportunity to provide this proposal in response to RFP #23-124 for the provisioning of Electronic Communication Services for Brazos County's Adult and Juvenile Detention Centers. Since November of 2021, the County has trusted Smart Communications to deliver exceptional communications technologies and services to your staff, inmate population, and their friends and family. As the County's incumbent inmate communication services provider, we have a profound knowledge of the County's needs and expectations, as well as the unique ability to implement our proposed technologies and services in the quickest, most hassle -free manner possible. Our proposal is to continue to provide the County with the same comprehensive inmate communication technologies and services that your staff, inmates and communities have come to know, which includes our SmartEvo" Inmate Telephone System (ITS), SmartVisit" Video Visitation System (VVS), Smartlnmate" Electronic Messaging System, SmartEntertainment" Streaming Media Platform, as well as the following value-added technologies, services and benefits at no cost: • SmartEvo" ITS service with voice biometrics and other advanced case management/investigative tools • Patented MailGuardn Postal Mail Elimination System and MailGuardLegal" Privileged Mail System service • SmartRequest- Digital Request/Grievance/ Medical Form System service • SmartLaw- Digital Law Library • Jail Management System (JMS), Commissary and Related Systems Interfacing • SmartTablet- devices with Wireless Charging Stations and SmartKiosk' devices • Two free ITS calls and VVS sessions every week for each inmate • Smartlnmate" Electronic Messaging System service, including free Smartlnmate messages every week for each inmate • SmartEd- and SmartReentry" tablet -based inmate educational resources and rehabilitative programs • 24/7/365 live, U.S.-based customer and technical support Our proposal also includes the provisioning of new features, like on -demand ITS and VVS call transcription and free Attorney Messaging with Legal Document delivery and eSignature functionality, lower ITS service rates as well as higher ITS and VVS commission rates. VVVVw.SMAR TCOMMUNICATIONS. US 1 888-253-5178 1 10491 72NO ST. SEMINOLE, FL 33777 ^ 2023 Sm;,m COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE -'4 P— III RESPONSE TO RFP #23-124 W7mmar-c ELECTP,ONIC COMMUNICATION SERVICES Communications By renewing your partnership with Smart Communications, Brazos County will be among the first agencies to have the opportunity to utilize our latest innovation —the SmartWatch`". The SmartWatch" is the most advanced technology ever introduced to the corrections environment, opening a whole new universe of control, communication, intelligence and possibilities: Communication and control • Live location tracking and monitoring • Health and wellness monitoring and alerts • Investigative intelligence, Voice Biometrics Keyword tracking and covert monitoring • Facility alerts, announcements, digital forms Additional information relating to the SmartWatch- is provided in the Cost Proposal/Financial Offer Overview section of our proposal. In closing, I want to thank you and the Brazos County Sheriff's Office for the confidence and faith you have shown Smart Communications over the course of our partnership. Know that I am personally committed, along with the entire Smart Communications team, to further enhancing our successful partnership. This will be accomplished by continuing to provide your facilities, inmates, and their friends and family with a fully integrated and proven solution, increased communications channels, enhanced efficiencies, and renewed commitment to providing the best customer service and support available. Please do not hesitate to contact me with any questions, or to discuss modifications to our offer. You may contact me by email at ion.losan@smartcommunications.us or by phone 888-253-5178. Respectfully, Jon Logan CEO, Smart Communications Scott Holte (Account Manager) WWW.SMAR TCOMMUNICATIONS, US 1 888-2553-5178 1 10491 72N0 ST. SEMINOLE, FL 33777 1 02023 SMART COMMUNIOAT IONS HOLDING, ING BRAZOS COUNTY SHERIFFS OFFICE #Smart RESPONSE To R F P #23-124 ELECTRONIC COMMUNICATION SERVICES Communications Tuh1A Of Contents 1. PROPOSAL SUBMITTAL [Section P]........................................................................................................................ 5 b. Qualifications Statement................................................................................................................................... 5 c. Proposed Methodology and Technical Approach and System Functionality.................................................... 7 d. Sample Contract.............................................................................................................................................. 41 2. REQUIRED FORMS AND DOCUMENTATION........................................................................................................ 55 Q. LIST OF SUBCONTRACTORS............................................................................................................................. 55 S. REFERENCES..................................................................................................................................................... 55 T. PROPOSAL EVALUATION WAIVER.................................................................................................................... 57 U. ADDENDA........................................................................................................................................................ 58 V. CERTIFICATION OF PROPOSAL......................................................................................................................... 59 K. INSURANCE...................................................................................................................................................... 60 3. PRICING [Section R]............................................................................................................................................. 64 Cost Proposal/Financial Offer Overview........................................................................................ ..................... 64 Exhibit A: Confidential Regulatory Authority Actions............................................................................................. 80 WVVW.SMAR TCOMMUNICATIONS.US 888-253-5178 1 10491 7211D ST. SEMINOLE, FL 33777 02023 SMART COMMUNICATIONS HOLDING INC :I° BRAZOS COUNTY SHERIFF'S OFFICE WSmart RESPONSE To R F P #23-124 ( ELECTRONIC COMMUNICATION SERVICES Communications 1. PRO %J %L JVU11i1� I i T^1L 1JC%_L101� DJ b. Qualifications I5tatVment A description of the Proposers experience with services described herein. RESPONSE: Smart Communications is a true technology company driven by a passion for innovation. We are currently the fastest -growing communications company in corrections. This explosive growth is driven by earning client partner trust, listening to their needs, investing heavily in research/development and customer support, and developing innovative, first -to -market devices and features. For over a decade, we have been delivering technologies and services that have revolutionized the corrections industry. In fact, many technologies and services that are now commonplace in corrections and currently deployed at the County's facilities, such as inmate messaging/e-mail, inmate digital requests and grievances, and digital postal mail, were invented by Smart Communications. In 2009, we launched Smartlnmate'", the world's first two-way electronic messaging system exclusively designed for correctional use. Smartlnmate" not only changed the corrections environment by giving inmates access to a faster, more affordable option to stay connected with family and friends, it also provided an entirely new intelligence source to help investigators prevent and solve crimes. A year later, we launched SmartRequest-, the industry's first digital request/grievance/medical platform and deployed the first facility -wide digital law library. The experience gained by deploying these new technologies and working directly with our facility partners gave us insight into the many challenges faced by correctional institutions and how we could use our technological expertise to provide solutions to overcome them. This solution -based approach led directly to the development of our proprietary SmartEvo' Inmate Telephone System (ITS), the intelligent SmartVisit'" Video Visitation System (VVS), our patented, industry first MailGuard' Postal Mail Elimination and MailGuardLegal' Privileged Mail Systems, and more. Introduced corrections` first kuu-way inmate electronic messagin? system algnal request ana grievance system Established coREctions� first facility vide digital law Ifbrary Inteareted Deployed the systems with SrnattTablet- the first VOIP con ections' most intelligent 201 inmate calling platform In tghler rystem Cr]! rL`ctfU111 Invented and patented thn 2016 MailGuard' Past al Mail Ellmination System R EEL Instituted and ZO,$ patented MailGuardLegal' Privileged Legal Mail system Several new technologies and 2019 enhancemems to be announced Deployed our 2023 next generation smartvisit- video visitation platform INWW.SMARTCOMMUNICATIONS .US 1 888-253-5178 1 10491 721111 ST. SEMINOLE, FL 33777 l Page 5 of 80 02023 St.IAR T COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFF'S OFFICE RESPONSE To R F P #23-124 Smart, ELECTRONIC COMMUNICATION SERVICES Communications Our SmartEvo' ITS platform was developed and is supported by the most knowledgeable and experienced individuals in the correctional telecommunications industry. For example, our Vice -President of Engineering, Thomas Spadaro, has over 30 years of experience in the design and development of real-time, large-scale communications systems for corrections. He worked on the development of the voice systems used by many of the major telecommunications carriers and service providers, including BellSouth, Verizon, AT&T, Sprint and several international carriers. In 1986, Thomas was credited as the co -inventor of the first purpose-built Inmate Phone Control System (IPCS) for Bell South. In 2000, he played a critical role in the introduction of the first Voice -Over Internet Protocol (VoIP) enabled IPCS and holds the earliest patent of this application. The telecommunications systems and software developed by our staff have been installed in over 450 correctional institutions and used by more than 158,000 inmates in the United States, Canada, United Kingdom, Japan and Singapore. Smart Communications' SmartVisit" VVS was first introduced in 2015. In 2019, the SmartVisit" platform underwent a major update to incorporate various enhancements, including the � implementation of Visitation On -Demand (VOID) and full integration in the SmartEcosystem" Dashboard. SmartVisit- VVS sessions are scheduled via our robust web -based Visitation Scheduler application. This web -based design allows public users to schedule both on -site and remote video visitation sessions from a PC, smartphone or tablet with an active Internet connection, or a facility lobby kiosk. Visitations may also be scheduled by authorized facility via the SmartEcosystem' Dashboard. The Visitation Scheduler employs an intelligent, conflict -checking algorithm that only allows video visitation sessions to be scheduled when the on -site visitation hardware is available. Headquartered in Seminole, FL, with various satellite offices located throughout the country, Smart Communications employs over 100 individuals, including strategically -located and experienced account and technical service representatives. Unlike other vendors that are owned and controlled by private equity funds, Smart Communications is a privately owned company and is not for sale. Our executives and team of great employees are all personally invested and here to stay. All technologies and services we offer are solely developed, managed, supported and enhanced in-house. This ensures the needs and interests of our client partners are the priority and will be met with the quickest and highest level of service and support available. Identify if your firm has had any contracts terminated due to non-performance over the last five (5) years and RESPONSE: Smart Communications has not had any contracts terminated due to non-performance over the last five years. address any performance related to litigation that your firm may be involved in over the last five (5) years. RESPONSE: Not applicable. Smart Communications has not been involved in any performance related litigation over the last five years. Identify if your firm has had any adverse actions sanctioned by any regulatory authorities over the last five (5) years. RESPONSE: Please refer to "Exhibit A: Confidential Regulatory Authority Actions." WWW.SMAR TCOMMUNICATIONS.US 1 888-253-5178 l 10491 721111 ST, SEMINOLE, FL 33777 (1 Gr SD ®2023 SMART COMAUNICATIONS HOLDING. INC BRAZOS COUNTY SHERIFFS OFFICE #Smart RESDONS E To R F P #23-124 ELECTRONIC COMMUNICATION SERVICES Communications c. Proposed Methodology and Technical Approach and System Functionality Provide a breakdown of each system and a detailed operational plan that outlines the approach and implementation used to accomplish the scope of work to include but not limited to the following: i. Provide a demo link if available. RESPONSE: As the County's incumbent inmate communication services provider, authorized facility staff have access to all administrative and reporting functions for our proposed technologies and services via our secure, web -based SmartEcosystem'" Dashboard, located at: https://manage.smartiailmail.com. 10 System Settings (' Lockdown Support g > Reports .R@ Schedules Calendar .1a Housing Areas ,aJ Kibsks & Tablets Content Providers Education Inmates Public Users Commissary (� Requests (45) Grievances (20) + Medical (Z) Phones Case Management LD Messages Quarantine 143-3 Photos (i ) POSTall Mail Keirarords Visitation J' Documents Notices Admin Users Feedback Change Password Log Out ii. Identify what Brazos County will be required to provide and what is required to operate your proposed system(s). RESPONSE: Smart Communications requires the County to be responsible for providing an inmate data feed (typically an active inmate roster in CSV format) every hour on an automated basis to include basic inmate information. The County is also responsible for providing reasonable access to its facilities to Smart Communications personnel and contractors for the installation and maintenance of network equipment and other infrastructure required to support the system. The County is responsible for the cost of electricity to operate the equipment Smart Communications installs in its facilities. iii. Identify the equipment provided by your firm. All equipment must be detention/correction grade, tamper resistant, and hold up for the intended use by inmates. There must be no exposed cables or other pieces that could be used as weapons, no external removable part and no sharp corners. RESPONSE: Smart Communications provides inmate telephone stations specifically designed to meet the unique security, safety and durability needs of correctional facilities. WWW.SMARTCOMMUNICATIONS.US 1 888-253-5178 1 10491 72ND ST. SEMINOLE, FL 33777 Pace 7 of 80 02023 SMART COMMLINICATION3 HOLDING. INC ii� BRAZOS COUNTY SHERIFFS OFFICE RESPONSE TO RFP #23-124 ELECTRON I C COMMUNICATION SERVICES INMATE TELEPHONE SETS (WSmart Communicotions All inmate telephone station ringers are disconnected and do not allow incoming calls. These inmate telephone stations are manufactured of high -strength, tamper -proof heavy gauge steel that is coated in a graffiti/scratch resistant finish. The telephone handsets are constructed of heavy-duty polycarbonate molded plastic and feature no removable parts. These handsets attach to the base of the station via a flexible interlocking stainless steel armored, stretch/break/pull resistant cable. The length of the cable can be customized to meet facility -specific requirements. Inmate telephone station dial pads are constructed of heavy-duty metal and are sealed to prevent moisture and allow for use in inclement weather conditions. In addition to these security and durability features, all SmartEvo" ITS hardware used by inmates are line powered and have no parts that can be removed without use of a specialized tool. These prevent damage and inhibit inmates from using telephone parts to manufacture weapons. Inmate telephone stations are wall and pedestal/floor mountable. Floor mounted stations are secured with bolts that are welded for added security. Smart Communications can also supply "hands -free" telephones for inmate use where suicide threat is present. FEATURES: • Built-in user -controlled "LOUD" button for ADA mandated volume control (user - controlled volume amplification and volume resets to normal with on -hook) • Confidencer technology filters out background noise at the user's location, allowing better sound to the called party; all -in -one electronic dial features modular incoming line and handset connections for quick maintenance; Carbon (HS) and DuraClear (DURA) Handsets have separate 4-pin connections • Heavy duty 14-gauge brushed stainless steel provides rugged housing designed for inmate use with mounting backboard • Armored handset cable available in 18.0", 32.0", 54.0" and custom lengths; secured with a 14-gauge retainer bracket for maximum vandal resistance • Handset has sealed transmitter and receiver caps, suitable for heavy use and abuse locations • Pin -in -head security screws minimize tampering • Hearing aid compatible and FCC registered US: IDATEOSBITC-254, IC:3267A-ITC254 INMATE VISITATION TELEPHONES Smart Communications provides the Wintel Visitation Telephone Kit 7429VST to support inmate visitation communications. This kit is designed for correctional facility use and is fully compatible with the call monitoring, recording and detail record functions of the SmartEvo' ITS. FEATURES: • Strong, durable and long lasting (designed to protect against inmate abuse) • 14-gauge stainless steel faceplate with pin and head security screws • Magnetic hook -switch (no mechanical contacts to fail) • Ultra -rugged, hearing aid compatible Rhino` telephone handset • Armored handset cable available in 18.0", 32.0", 54.0" and custom lengths • Double -gang mounting box included VJW'N.SMAR TCOMMUNICATIONS. US 1 888-253-5178 1 10491 7211D ST. SEMINOLE, FL 33777 02023 SI.IART C061hIUNICATIONs HOLDIPIG INC 4.7s- T1.125' P3'je a Of 80 BRAZOS COUNTY SHERIFFS OFFICE RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES TTD/TTY TELEPHONE DEVICE Smart Communications provides the Ultratech SuperPrint 4425, a TTD/TTY telephone device that complies with ADA requirements and is compatible with the SmartEvo' ITS. To help eliminate the staff time needed to escort an inmate to a specific area for TDD/TTY use, the Ultratech SuperPrint 4425 is battery powered. This provides the convenience of not requiring power connections and allows the relay service 800 number to be called through the SmartEvo' ITS for seamless TDD/TTY usage. FEATURES: • Built-in, 24-character printer • Turbo Code and Auto ID" • Convenient GA/SK keys • TTY Announcer' tells hearing callers you are using a TTY • Sticky key feature (for single-handed typing) • Date/time printed at the beginning of each call • Arrow keys for easy review of memory • 32k memory Smoot Communicotions �' w r✓,'. O� ,,�,�y�.�',�-'tea` • Built-in ring flasher • 3 selectable print sizes • E-Turbo for simplified relay calling • Easy -touch greeting memory • Baudot code (45.5/50 baud rate) • ASCII code is available VIDEO RELAY SERVICE (VRS)/VIDEO REMOTE INTERPRETING (VRI) SERVICES Smart Communications' inmate communication systems are compatible with Purple Communications P3 Video Relay Service (VRS) and Video Remote Interpreting (VRI) Services. P3 delivers the reliability and security for VRS/VRI and point-to-point (P2P) calls with an easy -to -use interface featuring a wide array of additional features and benefits. Purple offers a cost-effective, FCC -certified service to deaf and hard -of - hearing individuals that promotes equal communications access, satisfying the requirements of Title IV of the Americans with Disabilities Act (ADA). P3 is easy to deploy, interoperable with other VRS/VRI devices and providers that support SIP or H.323 standards, and offers the greatest amount of flexibility. Our SmartKiosk" and SmartTablet" devices can function as a VRS/VRI device. All VRS/VRI sessions can be monitored and recorded, and customized restrictions, rules and verification requirements can be applied. 4-WHEEL PHONE CART For portable communication applications, Smart Communications can provide portable inmate telephone stations securely mounted on a rolling base constructed of heavy- duty 14-gauge steel and featuring four 4.0" lockable wheels. SPECIFICATIONS: • Weight: 95.0 lbs. • Dimensions: o Base: 24.0" X 24.0" O Floor to Top: 51.0" o Base to Top: 44.0" • Telephone Keypad Center Height:* o High: 40" approx. from Floor o Low: 30" approx. from Floor *Varies depending on phone model installed. NJWW.SMARTCOM,MUNICATIONS.US I 888-253-5178 I 10491 721111 ST. SEMINOLE, FL 33777 Page 9 cf'80 02023 SMAR , COMMUNICATIONS HOLING. INC BRAZOS COUNTY SHERIFF'S OFFICE RESPONSE To R F P #23-124 ELECTRONIC COMMUNICATION SERVICES INMATE KIOSK DEVICES: Smart Communications has over a decade worth of experience in the research, development and delivery of custom, correctional -grade kiosks. Every aspect of our SmartKiosk" devices is engineered to withstand severe inmate abuse as well as meet the unique safety and network security requirements of a correctional facility. The SmartKioskt" is equipped with an ultra -rugged, shatter -resistant 17.0" touch screen LCD display, a full 1080p high -definition IP camera and various network hardware components that are fully enclosed in a 22.0 X 18.0 X 5.0" (HxWxD) high -strength, 12-gauge steel housing. To prevent tampering and exposure to liquids, the housing does not have any openings/ventilation holes or external hinges. The housing also features smooth rounded edges to prevent injury, and a rounded top design to prevent beverages being placed on the device. (*Smart Communications To provide optimal sound quality and user privacy during visitation sessions, SmartKiosk`" devices are equipped with a corded Rhino' telephone handset. The handset is constructed of heavy-duty polycarbonate molded plastic and does not contain any removable parts. The handset cable is contained in a flexible, stainless steel, armored sheathing with a pull strength exceeding 1,000 ft-pounds and is attached to the SmartKiosk- device via a bayonet lock method. SmartKiosk- devices are abrasion and chemical resistant, and can be cleaned/sanitized using commercial -off - the -shelf (COTS) cleaning agents. Smart Communications' SmartVisit- Video Visitation System (VVS) is compatible with our proprietary SmartKiosk" hardware. Our SmartVisit' application runs on a centralized system that uses carrier -grade collocation facilities which only requires a 1U media server at the facility to process video visitation session audio and video streams. Each SmartKiosk" device connects via Cat5e or Cat6 Ethernet cable to a dedicated port on an Ethernet switch that is connected to a dedicated Local Area Network (LAN). This connection allows for SmartKiosk" devices to connect to other allowable devices on the LAN or over the Wide Area Network (WAN). All SmartKiosk" devices feedback to a central router and firewall located within the facility. A secure connection from the facility to the SmartVisit" application located in Smart Communications' data center is provided to allow for SmartKiosk" devices to be managed. SmartKiosk" devices are capable of being powered by 120VAC or PoE via the connected network Ethernet cable. wwW.SMARTCOMMUNICATIONS.US 1 888-253-5178 1 10491 72t111 ST, SEMINOLE, FL 33777 P.ige IO of 80 P2023 SMART COId1.1UNICATIONS HOLDING INC BRAZOS COUNTY SHERIFF'S OFFICE (WSmart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications INMATE TABLET DEVICES: Smart Communications has over 10 years' experience in the research, development and production of inmate tablet devices. The purpose- built design of our devices offers superior durability, security and safety features that can't be matched by "inmate tablets" offered by other vendors that are nothing more than a consumer -grade device enclosed in a rugged case. Our 41" generation SmartTablet'" device's 7.0" touch screen LCD display is protected by a 2mm thick, chemically strengthened, glass cover. The display glass is composed of alkali-aluminosilicate material that makes the glass tougher and scratch resistant, which allows the glass to survive impacts, deep cuts and scratches. The device's LCD display and internal components are housed in an ultra -rugged and chemical -stain resistant Lexan' polycarbonate (PC) resin polymer. The outer edge of the housing is lined with 20 security screws that require a custom tool for removal. To further prevent inmates from accessing components or hiding contraband in the device, the interior of the device is only accessible after all 20 security screws have been removed. Four additional security screws are used to secure the cover of the compartment that houses the device's micro-USB service port. SmartTablet' devices are also equipped with a standard 1/8" (3.5mm) TRRS Auxiliary Audio Jack that is compatible with most earbuds, headphones or headsets offered by the facility's commissary provider. SmartTablet' devices are produced in batch lots. To assure quality after production, devices are selected at random from the lot and are subjected to a variety of free fall/drop endurance, chemical resistance/corrosion endurance, operational/storage temperature shock and other quality control tests. SmartTablet'° Device Overviews SmartTablet-(front view) ,®Battery Charge Status LED, bi-colored (red = battery charging, green = battery fully charged) Built-in Camera, 2 Megapixel' Ambient Light Sensor (auto -adjusts screen brightness) Built-in Microphone ,;� Built-in Speakers with Adjustable Volume Control 'Camera Is only enabled during facial detection security login and SmartVlsir^ V VS application use. Security and Identification SmanTablet'(rear view) 20x outer edge security screws prevents access/tampering with the internal components Model, serial number, FCC ID and compliance details' Secured compartment housing micro USB service port' •Derico S/N also embossed on interior facing compartment cover. W'Nw.S1AARTCOW, MUNICATI0NS.US 1 888-253-5178 I 10491 721111 ST. SEMINOLE, FL 33777 I 4 age 1 l ni Sri 02023 SMART COn.!MIUNICATIOCIS HOLDING. INC BRAZOS COUNTY SHERIFFS OFFICE #Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications iv. Provide an installation, transition plan, activities required for installation, coordination, testing, utility coordination, and acceptance and timeline for implementation. The successful vendor will be expected to work with current vendor(s) for a successful transition. . RESPONSE: Deciding to continue your partnership with Smart Communications will prove to be very beneficial during system implementation for several reasons, which include: • No Downtime: We will ensure minimal impact on facility operations and no downtime of any services. • Familiar Project Team: You will continue to work with our Project Team, many of whom have been supporting your current system or were involved in the implementation process. • Existing Settings and Profiles: We will maintain your current site profiles, facility layout, visitation rules and structure that are already in place. • No Configuration Time: No configuration time is necessary since the current system settings are already defined, in place, and up to date. • Continuous Access to Investigative Data: Investigators will have continuous access to all call, visitation, messaging and postal mail data, since your initial transition to the SmartEcosystem`" Dashboard. • Existing Debit and Prepaid Accounts: Inmates and public users can continue using their existing debit and prepaid accounts. • Same Support Procedures and Personnel: Your service, support, maintenance and escalation procedures remain the same. • No Equipment Removal/Pickup: There is no potential delay from coordinating equipment removal and pickup from another vendor. • New Financial Terms Implemented Immediately: We will implement any new rates, fees, and/or facility compensation immediately upon contract execution. Smart Communications' Network Operations Center (NOC) team will work together with your current account manager, Scott Holte, to coordinate every aspect of transition to the new contract. Shortly after contract award, we will visit the County's facilities to conduct a thorough performance inspection of all network infrastructure, hardware and software, as well as provide "hands-on" refresher training. During this inspection, all existing infrastructure, hardware and software will be thoroughly performance tested. Any hardware or software that does not pass performance test standards will be immediately replaced or upgraded. Any additional hardware needed (i.e., additional ITS phone stations, kiosks, tablets, etc.) will also be provided at no cost. v. Provide information on the wireless network system needed and who provides. RESPONSE: Smart Communications will continue to provide the entire supporting network infrastructure required to distribute high-speed internet to all devices installed as part of this project at no cost to the County. Smart Communications' handheld SmartTablet' devices will support SmartVisit" VVS use over a wireless network. We will continue to maintain wireless access points that receive data, power and network connectivity points from a Gigabit Local Area Network (LAN) backbone composed of Power -over -Ethernet (POE) switches. If additional wireless access points are required, we will provide them at no cost to the County. Wi-Fi networks deployed by Smart Communications support WPA2 security standard with a special SSID and paired key that can be periodically rotated for added security. The wireless network deployed feeds to a central router and firewall which provides for network services (DHCP, DNS, NTP, etc.) as well as a deny -by -default ruleset which denies all outgoing traffic by default. Network access is only open on specific ports and remote IP addresses as needed to support our services; all other network access is denied. WWW.SMAR TCOMMUNICATIONS, US 1 888-253-5178 1 10491 7211D ST. SEMINOLE, FL 33777 Page 12of80 02023 SMART COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFF'S OFFICE RESPONSE To R F P #23-124 E LEC T R ON I C CO M M U N I CAT) ON S E RV I C E S JMS/OMS Data Server On -site Facility F►ewall 1111 Secure Dedicated Network Commissary Data Server (*Smart Communicc)tions Remote Smart Comm. Data Centers Firewall Wide Area Network OEFIEEHWireless i POE Wireless Media Switch Access Point Data Data Sarver Center R7 Center 02 Rm.g4 R1=t>�latleblelo. M) i PC Data Workstation Center 93 7. IWwvmw. wAl 04W 7% " of 779 to s; Authorized Inmate Facility Staff SmartTablet- ISP k1 ISP 92 -_ - -- 0 taeana�tl LEGEND Data Trawndsbn Path 4 Data Radund=y f-------------------► Public User (Visitor) Secure Login w/ PC or Authorized Smart Device Facility Staff vi. Provide detailed information on all reports that all the systems can provide to jail administrators. These reports may be used for investigative purposes. RESPONSE: Confirmed. The Smart Ecosystem" Dashboard is equipped with extensive Call Detail Record (CDR) and Analysis search tools that can be used to generate a variety of standard and customized reports in real time. When generating a report, data can be sorted by the available column headings. Once a report has been generated, it can be printed or downloaded as an Excel, PDF, CSV, HTML or RTF file. The SmartEcosystem" Dashboard includes the following built-in standard reports and features: • Call Summary: number of calls based on call type; can be filtered by date range and sorted by date • Call Summary by Phone: number of calls based on call type per phone • Phone Usage Statistics: number of minutes a phone was used during a specified date range; includes number of call attempts, connections, acceptance and denials WM,I.SMARTC0MMUNICATIONS.US 1 888-253-5178 1 10491 72t111 ST. SEMINOLE, FL 33777 I Page 13 of 80 02021 SMART COMMUNICATIONS HOLDiNG INC BRAZOS COUNTY SHERIFFS OFFICE WSmart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications • Frequently Dialed Numbers: phone numbers called during a specified date range based on a threshold; displays phone number, total minutes, number of attempts and call result (connected, accepted or denied); also links to CDRs and Inmate PINS used to place the calls • Multiple Inmate PIN Search: phone numbers called by multiple Inmate PINS over a specified date range based on a threshold; links to CDRs and Inmate PINS used to place the calls • Inmate PINs of Special Interest: PINS of inmates assigned to the County's watch list • Hot Number Call Detail Records: CDRs for all phone numbers called on County -defined Hot Number/Special Interest watch list • Traffic Detail • Phone Number Search: allows user to determine if a phone number is in the Global List or any inmate's Personal Allowable Number (PAN) list • Inmate PIN Balance Snapshot: inmate's PIN balance at the time report generated; can be sorted by Inmate PIN or Name • Inmate PIN Balance: inmates' PIN balances for a specified date range; displays Starting Balance and Ending Balance for date range specified • Inmate PIN Debit Transactions: all Inmate PIN debit transactions for an inmate during a specified date range; can include Credits/Debits, CDRs and Message Fees; can be sorted by Date or Transaction Type • Inmate PIN Debit History: PIN Debit transactions during the specified date range • Prepaid Collect (PPC): transactions for Prepaid Collect (PPC) numbers during a specified date range; can include Call Charges and Fees • Inmate PIN Debit Sub Ledger: PIN debit transactions by Payment type for a specified date range; can include Inmate Debit and Credit transaction types The Call Search page features an extensive set of search parameters to allow users to locate CDR data of interest and generate customized reports. Users can save their Call Search page parameters to allow them to more quickly locate the data of interest or generate an updated customized report in the future. CDR searches can also be filtered by: • Facility (for multi -facility domains) • One or more originating inmate phones • Called number/multiple called numbers • Inmate PIN, name or DOC number • Completed calls only • Specific call terminations or blocking codes • Call type: Collect, Prepaid Collect (PPC), Inmate PIN Debit, Visitation Phone, Free, etc. • Recorded calls only • Calls with 3-Way call attempts detected • Calls with extra DTMF dialing detected • Date/time range • Call duration WWW.SMARTCOMMUNICATIONS.US I 888-253-5178 1 10491 7211D ST. SEMINOLE, FL 33777 1 pace 14 of 80 02023 SPAART COMMUNICATIons HOLDING, INC BRAZOS COUNTY SHERIFFS OFFICE (*Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications The SmartEcosystem`' Dashboard records and allows authorized facility staff to monitor all inmate SmartKiosk" and SmartTablet'" device activity in real-time. Facility staff interaction with the SmartEcosystem' Dashboard is also recorded. Numerous tools are available in the SmartEcosystem" Dashboard that allow the recorded information to be viewed in various standard and customizable reports, such as: • SmartRequest Reports o Opened and Closed Inmate General Requests o Opened and Closed Inmate Grievances o Opened and Closed Inmate Medical Requests o Opened and Closed Inmate Medical Forms o Inmate Document Acknowledgement • Smartlnmate" Reports o Unique Message View Count by Staff Member o Quarantined Message Approved/Rejected by Staff Member o Photos Approved/Rejected by Staff Member o Keyword Tracking Reports • SmartEd" and SmartReentry ' Reports O Beyond Prison, Probation and Parole (BPPP) Inmate Progress and Submitted Response Reports o North American Learning Institute (NALI) Inmate Progress Reports • SmartLaw' Digital Law Library Inmate Usage Log Reports • SmartVisit- VVS Upcoming and Past Video Visitations Reports • Facility Staff SmartEcosysteml' Dashboard Activity Reports • SmartKioskn and SmartTablet" Reports o Kiosk/Tablet Live Monitoring o Kiosk/Tablets Without Recent Login Activity • Inmate Connection Reports • Facility Commission Reports All reports may be exported as a MS Excel or Adobe PDF file. Please note that our dedicated in-house software engineers can create additional Smart Communications reports to meet any specific reporting needs at no cost. WWW.SMARTCOMMUNICATIONS.US I 888-253-5178 1 10491 72MD ST. SEMINOLE, FL 33777 I Page 1.5 0 80 02023 SMART COMMUNICATIONS HOLDING. INC BRAZOS COUNTY SHERIFFS OFFICE Smart RESPONSE ro RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communiccltion5 vii. Provide information on the technical support, maintenance of equipment, software upgrades, equipment upgrades, resolution of equipment failures, and issues for Brazos County. RESPONSE: Smart Communications provides dependable service from initial system design planning and implementation through ongoing maintenance and support. All maintenance, support, training, and repair of our technologies and services will be provided to the County at no cost. Technical and maintenance support services will be provided to the County by in-house Smart Communications staff: • Account Manager (Scott Holte) • Network Operations Center (NOC) • Technical Support Center (TSC) Additional technical and maintenance support services will be provided by our qualified technicians: • Field Service Technicians (FSTs) Account Managers Scott Holte will serve as the County's Account Manager and primary point of contact. As the Account Manager, Scott will provide the County with service and support in the following areas: • Technology and Service Utilization • Proactive and Reactive Communications • Staff and Inmate Training Support • Troubleshooting and Trouble Ticket Assistance Smart Communications is committed to ensuring our technologies and services continue to meet and exceed the County's expectations. To deliver on this commitment, Scott will meet with facility staff each quarter to discuss their satisfaction with system performance, and the quality of the support and maintenance provided. During these meetings, Scott will also provide information relating to any new systems, options and/or features available that will benefit inmates and staff. Your Account Manager, Scott Holte, may be reached via email scott.holte@smatcommunications.us or phone 281-896-3349. Network Operations Center (NOC) Smart Communications' technologies are fully digital and deployed on fully redundant, centralized, carrier -grade network hardware and architecture. Critical system components reside at our off -site data centers. To ensure 99.9% uptime, our Network Operations Center (NOC) team utilizes an advanced application that monitors the health, security and capacity of these data centers networks, applications and hardware utilized by our technologies and services, 24/7/365. This continuous monitoring alerts our NOC to any current or potential irregularities/inconsistencies before they become a problem that negatively impacts service. Most problems are found and fixed remotely without the need for on -site servicing or repair. Issues that require on -site servicing, such as the repair/replacement of damaged inmate telephone station or kiosk, will be performed by a Field Service Technician (FST). Technical Support Center (TSC) Smart Communications' TSC is located in Seminole, FL. Should a service issue arise, our highly trained, professional TSC staff is available 24/7/365 to assist the County via the following methods: V'.MlW.SMARTCOMMUNICATIONS. US 1 888-253-5178 1 10491 72110 ST. SEMINOLE, FL 33777 1 Page Io )f 80 02023 SMART COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE (*Smart RESPONSE To R F P #23-124 ELECTRONIC COMMUNICATION SERVICES Communicmtions Toll -free Phone: 844-346-0988 Email: support@smartcommunications.us Web Portal:.https://manage.smartiailmaii.com Smart Communications' TSC uses a ticketing system to manage service requests. When a service request is received, the TSC representative will open a new ticket. Each service request ticket is assigned a priority level (P1, P2, or 133) based on the percentage of the system being adversely affected. The priority level assigned determines the target resolution type, client communications and updates, as well as the escalation path. SERVICE Priority REQUEST TICKET PRIORITY LEVELS AND ESCALATION PATHS Client Level Examples/C:haracteristics Resolution Time Loss of critical functionality as determined by: UpdatesTarget Escalation Path j ® Complete system failure • Complete loss of call monitoring or recording Ticket request is P1 functionality <4 hours Every immediately reported to • Complete loss of administrative or Hour Vice -President of Network investigative access or functionality Operations • 50% or more of inmate telephones are not working in a specific area/housing unit Loss of significant functionality as determined by the County: i Loss of call monitoring or recording P2 issues not resolved i P2 capabilities at facility (not complete loss) <8 hours Every 2 within 8 hours are reported • Data backup failure Hours to the NOC Manager and escalated to P1 e 50% or less of inmate telephones are not working in a specific area/housing unit Loss of non -significant functionality as P3 issues not resolved determined by the County: Every 4 within 24 hours are reported P3 I . Software fixes not critical to operations <24 hours Hours to the TSC Manager and • Loss of trouble ticket system I escalated to P2 Innis . Finadt. vamtr. end %hda uKii " d ite a. C nen 11-:4. bYr�i. c+an. C-1 C3-C .nd-uNt p! mNif gll'.i T] Oufiperi OI gtiil�l, CL6. qk.0 R-<T? SO. IupteG C-.]}+ q-o }H TOht nip R:. 11 n6n.SSf `!c'dLi <1� irarraal i-A v 4vppcn Clara 1-644-146-09y I f.Vt'1 sa�io.tt.o �a \OJ C'7.11110 i�.1 l:+tkli S'+aiily CI' 1JCnnLrq 1 i. n p.�C:v R.lt;.c{eI +�I ca tart 7 VO:u t•^.fEJ irr(it ai Iiicn.gll:ai lSmtittcPPllN.t1�C.I.JI Rpaba NPV S.xa a c.a:ui ri .ix>,,. Om Acts, f vpp� r kl T.dde S"im loutfon amm-d at Qu Type am Rego d ICI 13 S161,-i iN-T.kate - _ .. :.>i—Y a-:s .1-li!+:Retrtl U_.1— F.. i Qu ., 1025 M:1110— \:n.1t WiRPN.SMARTCOMMUNICATIONS.US I 888-253-5178 1 10491 721I11 ST. SEMINOLE, FL 33777 I Page 17 of 80 02023 SMART COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFF'S OFFICE *smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications TSC representatives take full ownership of the service request ticket they are assigned and will make every effort to resolve the service issue remotely within the designated timeframe and escalate according to priority level. If it is determined that a service request ticket cannot be resolved remotely, the TSC will contact the facility and Account Manager and coordinate the dispatch of an FST. TSC representatives will also be responsible for providing client updates relating to the issue resolution status and closing the service ticket once the issue has been resolved. Field Support Technicians (FSTs) Smart Communications employs numerous Field Service Technicians (FSTs) throughout the country. Our FSTs have an extensive technical background and are certified to work on all the technologies and services we provide. If on -site support is needed to resolve an issue, an FST will be dispatched to the facility. These individuals will be equipped with the appropriate tools and an inventory of system components/replacement parts whenever on -site support or repairs are needed. An FST will also perform routine preventive maintenance visits. The frequency of these visits will be established during the Planning phase of the Project Plan. System Updates Smart Communications is committed to delivering new technology and system improvements to our clients as they become available. Smart Communications plans for quarterly releases of major application upgrades, including a major version update once a year. Hot issues or emergency feature requests are incorporated using the same strict development process and are released as system patches. In between scheduled updates, minor system patches are applied as needed to incorporate urgent client feature requests. System patches are also incorporated into the next quarterly release cycle. System patches and upgrades are provided at no cost. All software enhancements and patches for all Smart Communications' components are developed and tested by our in-house software engineering and quality assurance teams. Dedicated and authorized service personnel are permitted remote access to the servers through firewall permissions which only permit access from our corporate network. Software updates are applied and tested. Each update has processes in place to back out and restore a previous version, if necessary. All software is version -controlled and devices report currently running versions back to a central management system. Immediate SmartTablet" Replacement Smart Communications provides the facility with a pool of spare SmartTablet' devices to allow for a damaged or inoperable device to be immediately replaced. Pre-printed shipping labels and boxes to return damaged/inoperable devices are also provided. Upon receipt of the damaged/inoperable device, we send a replacement to replenish the spare device pool. Smart Communications provides add itional/replacement.tablets to the County at no cost and we do not hold the County liable for any SmartTablet- device that sustains damage. viii. Include information of how issues and technical support with the public are handled. Brazos County will not be responsible for resolving system issues with the public. RESPONSE: Smart Communications provides a toll -free Customer Care Center and web -based support to assist the Public with any issues they encounter. • Live Customer Care Center Representative: 888-843-1972 • Interactive Voice Response (IVR): 888-843-1972 Is Online: https:Hsmartinmate.com WWWSMARTCONIMUNICATIONS.US 1 888-253-5178 1 10491 72"11 ST. SEMINOLE, FL 33777 Page Idof8o *2023 SMART COMMUNICATIONS HOLDING, INC BRAZOS COUNTY SHERIFF'S OFFICE *smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications ix. Provide, in detail, a plan to accommodate indigent inmates for the telephone service, inmate postal mail/electronic mail systems, and video visitation. RESPONSE: To ensure all inmates can communicate with their family and friends regardless of their financial situation, Smart Communications' offer includes: • Two free 10-minute SmartEvo' ITS calls every week for each inmate • Two free 30-minute SmartVisit' VVS sessions every week for each inmate • Two free Smartlnmate" electronic messages every week for each inmate • Unlimited free Attorney messaging with legal document delivery and eSignature functionality • Unlimited free access to their digitized postal mail processed through our MailGuard' system Authorized users can access and configure these settings in the SmartEcoSystem` Dashboard. With Smart Communications, no inmate is left behind. x. Provide a detail Plan on administrative access that can allow users at different security levels and controls that can be used by Jail Administrators for each system that could be needed in a controlled environment. RESPONSE: Our Smart Ecosystem'" Dashboard is password protected and is only accessible when an authorized facility user enters the correct profile login credentials. Authorized user profiles are created and managed by the facility's system administrator. When creating a user profile, the system administrator assigns the profile a security role that is associated with specific user permissions. The security role assigned to the user's profile defines and controls what a user can and cannot do in the system. The SmartEcosystem' Dashboard is delivered with a variety of preconfigured security roles with preset permissions that are commonly granted to allow facility staff to perform their specific job duties/tasks (request and grievances, mail room, staff administrator, investigator, etc.). The system administrator can assign a user profile with a preconfigured security role or a custom security role with its own unique set of permissions. The security role permissions are granular, allowing the system administrator to grant or deny access to virtually any SmartEcosystem' Dashboard feature/function based on a specific user or group of users. WWW.SMAR TCOMMLINICATIONS. US I 888-253-5178 1 10491 72NO ST. SEMINOLE, FL 33777 I Page 19 of 80 V2023 SMART COMMUNICATIONS HOLOIP7G. Lac BRAZOS COUNTY SHERIFF'S OFFICE #Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications SmartEcosystem" Dashboard Security Role Permissions Sample) w User Imite Rezv User, Edit Usar User Roles P—quest Rataing Groups W User Rate Infcmanon Name �reCl.redl Flmin_rtar O Aatve Us-s Rote Permissions HouSing Os, ui+�asil .;' .. a' s!Iea iU 0 1whates waim-j zesalail n Kiosks '' Unsaleaali LCCkdtswn — Urisa kcz all t7 � Messages i& aF UnsaieC all 4 n M scellaneolisIL Salaa ill �.t Fhones _ " " tza �etec att o Posial� -Malt ��ucarse�s:I —— ;-ASsalsa otl L� IPu611[I- Use15 — _ y J` UrSleaail D Qualaritlne {Paalsisccnu. .'� =. ,;� -�, S!teca!1�:� 1 om ` , Unsate .tla Q Requests n„lsaail� Szla�aU J. - Unsatecall System Users - Visitation . ..: Users Assigned ra This Rate Avallatle Users: Assigned Users. 0052 0082 - 00T8. C-U,a )Z" tkaa 01M ail; �tzi G 015a, 0151 D1S2. 0112 Lees 0254. LIM 0204, 02j+ C.serq kmr Mo.04aa 650S. 050: eerp 1 0521. C.-PI >kx+zzti acyta 0537,'CdZ7 +P nt 0550. M r a svu ise��* Add th.W.1 » « iiemo�a UserfiS All authorized user logins and activities performed in the SmartEcosystem" Dashboard are logged for auditing and investigative purposes. This activity log can be accessed by the system administrator or by other staff who are assigned a security role that allows access to system activity logs. The activities for each authorized user recorded with the system activity log include, but are not limited to: • Log in date and time • Changes to Personal Allowed Number (PAN) lists • Amount of time logged in to the system • Changes to Global List entries • Changes to security permissions • Which recordings were accessed or downloaded WWW.SMARTCOMMUNICATIONS. US 888-253-5178 1 10491 72"D ST. SEMINOLE, FL 33777 I Page 20 of 80 02023 SMART COMMUNICATIONS HOLDING, INC BRAZOS COUNTY SHERIFF'S OFFICE ���� RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES T Cc)mmunicotions The SmartEcosystem" Dashboard incorporates a timeout feature that will automatically log users out of the application after five consecutive minutes of inactivity. This timeout period is configurable. For additional security, the system can also be configured to rest rict/w h itel ist access to the application by IP address. A. Provide the multi -language interfaces of the systems, at minimum, the system must have English and Spanish. RESPONSE: The SmartEvo" ITS offers clear and concise voice prompts in English and Spanish. English is the default and inmates can select the desired language via prompts. Voice prompts are given in short sentences with meaningful operating instructions. The propriety voice engine of the SmartEvo' ITS provides the ability for prompts to be spoken in up to 99 different languages. Languages in addition to English and Spanish may be added at any time at no cost to the County. The SmartKiosk" and SmartTablef' devices have a multi-lingual interface that can be selected to be displayed in English or Spanish. xii. Provide details on fraud control, virus protection, and firewalls in accordance with the industry best practices for each system. Also describe how all unauthorized access, use and loss or disclosure of confidential data, information, or suspension of each breaches are handled and corrected. RESPONSE: Smart Communications employs a multi -pronged approach to ensure �� proper security protocol is observed to protect data integrity: • Data encryption -systems data is encrypted and backed -up on redundant -:47 Storage Area Networks (SAN) located in our data centers in Philadelphia, C-1- PA, Tampa, FL and Portland, OR. Access to the system is further protected s - with a firewall and firewall rules to block unauthorized access attempts. • Deny -by -Default policy on all traffic - nothing can traverse the network unless specifically allowed and enabled. • Tiered -role privileges -our secure, web -based SmartEcosystem' Dashboard allows the addition/ removal of users and the assignment of different user security levels. Each function in the system can be assigned to a specific permission level or specific user for different levels of security clearance. • Audit logs - all user activity, such as page views and database modifications, are logged in detail. • Vendor access - Smart Communications limits access to the system and servers and only provides access to staff who must have access to provide the proposed services. • End user security - to utilize a device, inmates must log in by entering their PIN. Family and friends of inmates must also log in to their Smartinmate.com account to utilize the communication services. • Confidential Data - as a responsible correctional technology provider, we routinely employ independent third -party technology firms to conduct extensive security/vulnerability assessments of our networks. These assessments are necessary to keep our client palrtmer's facility staff and inmate information safe and out of the hands of nefarious hackers. Smart Communications' networks have never been breached, a fact that we are proud of and something many other correctional vendors can't honestly claim. xiii. Provide where all data is stored. RESPONSE: All data is stored in the United States. Data is stored and backed -up on redundant Storage Area Networks (SAN) located in our data centers in Philadelphia, PA, Tampa, FL and Portland, OR. The SAN solution delivers a redundant scalable solution for system storage requirements. WWW.SMAR TCOMMUNICATIONS. US 1 888-253-5178 1 10491 72N) ST. SEMINOLE, FL 33777 1 ai, 21 of 80 02023 SMART COMIJUNICATIONs HOLDING INC SRAZOS COUNTY SHERIFFS OFFICE ����� RESPONSE TO RFP #23-124 E L E C T R O N I C C O M M U I•J I CAT I ON S E R V I C E S ComrnunicLitions xiv. Provide all technical information needed, operating system, server, cabling, software, electrical requirements, etc. RESPONSE: Smart Communications' proposed SmartEvo" ITS is a state-of-the-art, web -based platform designed to provide the County Facilities with the essentials in inmate call control. The SmartEvo' platform has over 30 years of field experience and deployments in correctional agencies of all sizes, both domestically and outside the United States. The SmartEvo' ITS advanced features provide a flexible system for controlling inmate calls, reducing fraud, and providing advanced investigative features and extensive reporting capabilities. The system is designed to adapt to the needs of the County. The SmartEvo' ITS is a highly -reliable centralized platform utilizing carrier grade collocation facilities. The core of the ITS switch is a highly -reliable and field -proven software architecture that has been designed to provide a robust and scalable platform for telecommunications. The ITS comprises one or more switching modules and a series of redundant server modules. Server modules provide the switch with access to database operations, such as PIN and allowed number lists, as well as billing and validation functions. Using this redundant architecture, the SmartEvo' ITS can keep calls in progress up through a server outage. The unique nature of the VoIP switching model is that a failed switch or recording module can be offloaded to any one of the other operating switches or recording modules. The SmartEvo_ ITS is deployed in redundant carrier grade data centers to ensure maximum uptime as well as access to carrier data and voice facilities. The data centers are equipped with redundant power and generator backup provide a secure, conditioned environment that is monitored 24/7. Calls from the facility are backhauled over a Virtual Private Network (VPN) using VoIP to the data center using redundant high-speed connections provided by Tier 1 broadband backbone providers. Calls are routed through the SmartEvo- ITS then out to the Public Switched Telephone Network (PSTN) over redundant high-speed networks. The SmartEvo'" ITS network is designed to perform consistently with the highest levels of availability, easily scales to accommodate new sites and services, and is monitored around -the -clock ensuring the highest performance is achieved. The SmartEvo" ITS is currently running on version 5.1, update 5. All Smart Communications' operating system and application software is custom designed and purpose-built for exclusive use within a corrections environment. Our SmartTablet- and SmartKioslc" devices are equipped with our custom operating systems that will only allow the devices to connect to our secure network within the facility and run pre -approved applications. Authorized staff are provided with total control as to which applications are accessible to inmates on a SmartTablet" or SmartKiosk" device. Smart Communications' inmate communication services are centralized systems requiring minimal network hardware that are currently installed at the County's facilities. Network hardware components include a Firewall, Analog VOIP Gateway, Media Server, Ethernet Switch, PoE Switch and an Uninterruptible Power Supply (UPS) designed to be installed in a half -height standard 19.0" equipment rack. The UPS maintains enough battery capacity to allow the support of inmate communication services for a minimum of two hours during an emergency. 1W fag Description: Firewall is a 19.0" Rack Mountable 1U Device Part #: Cisco I ASA 5516-X ^ -.Manufacturer, Dimensions (I x w x h): 13.0" (1) X 17.2" (w) 1.7" (h) Weight: 1 6.6 lbs. wINw.SMAR TCOIMMUNICATIONS. US 1 888-253-5178 I 10491 72110 ST, SEMINOLE, FL 33777 I Page 22. CI AO 02023 SmARi COI.l LIUNICATIONS HOLDING, INC BRAZOS COUNTY SHERIFFS OFFICE #Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communicotions Power: I AC Power at 100-240 volts and 50-60 Hz, 110 Watts max. Operating Temperature: ( 32° to 104° F Humidity Range: 10-90% (non -condensing) Description: ANALOG•.s .. Analog VolP Gateway is a 19.0" Rack Mountable 1U Device Manufacturer, Part #: Adtran 1900 Series ----------------------------- --- ---- ------- 10.0" (1) X 17.0" (w) X 1.75" (h) -- ---- Dimensions (I x w x h): Weight: 7.0 I bs. Power: AC Power at 100-240 volts and 50-60 Hz, 110 Watts max. Operating Temperature: 32° to 122' F Humidity Range: Maximum relative humidity 95% (non -condensing) MEDIA,A•D•• Form factor: 1U rack Manufacturer, Part #: Dell I PowerEdge R620 Processors: Intel" Xeon° processor E5-2600 product family 2 Processor sockets: Internal interconnect: 2 x Intel QuickPath Interconnect (QPI) links: 6.4 GT/s, 7.2 GT/s, 8.0 GT/s Cache: 2.5MB per core; core options: 2, 4, 6, 8 Chipset: Intel C600 Memory': Up to 768GB (24 DIMM slots): 2GB/4GB/8GB/16GB/32GB DDR3 up to 1600MT/s 3 PCIe slots: (10-drive-bay configuration is available only with the 3 PCIe slot option) Two x16 slots with x16 bandwidth, half -height, half-length; One x16 slot with x8 1/0 slots: bandwidth, half -height, half-length or 2 PCIe slots: One x16 slot with x16 bandwidth, full -height, 3/4 length; One x16 slot with x16 bandwidth (or x8 with one processor only), half -height, half-length Internal controllers: PERC S110 (SW RAID), PERC H310, PERC H710, PERC H710P RAID controller: External HBAs (RAID): PERC H810 External HBAs (non -RAID): 6Gbps SAS HBA Up to ten 2.5" hot -plug SAS, SATA, or SSD or up to four hot -plug 2.5" SAS, SATA, or SSD Drive bays: + two PCIe SSD Max internal storage': Up to 10T13 WWW.SMARTCOMMUNICATIONS.US 888-253-5178 1 10491 721ID ST. SEMINOLE, FL 33777 I Page 23 of 30 C-2023 SMART COMMUNICATIONS HOLDING, INC BRAZOS COUNTY SHERIFFS OFFICE qsmort RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications Hard drives: Hot -plug hard drive options: 2.5" PCIe SSD, SAS SSD, SATA SSD, SAS (15K, 10K), nearline SAS (7.2K), SATA (7.2K); Self -encrypting drives available Broadcom° 5720 Quad Port 1GbE BASE-T (no TOE or iSCSI offload); Intel 1350 Quad Port 1GbE BASE-T (no TOE or iSCSI offload); Intel X540 Dual Port 10GbE BASE-T with 2 x 1GbE Embedded NIC: (FCoE capability enabled on the 10GbE ports); Broadcom 57800S Dual Port 10GbE Base-T with 2 x 1GbE (TOE and iSCSI offload available on 10GbE ports); Broadcom 57800S Dual Port 10GbE SFP+ with 2 x 1GbE (TOE and iSCSI offload available on 10GbE ports) Titanium efficiency, hot -plug redundant 750W power supply; Platinum efficiency, hot - Power supply: plug redundant 495W or 110OW power supplies; 110OW DC power supply; Auto - ranging power supplies High -efficiency, hot -plug, redundant power supplies; hot -plug hard drives; TPM; dual Availability: internal SD support; hot -plug, redundant fans; optional bezel; information tag; ECC memory; interactive LCD screen; extended thermal support; ENERGY STARO compliant; switch independent partitioning iDRAC7 with Lifecycle Controller, iDRAC7 Express (default), iDRAC7 Enterprise (upgrade Remote management: option), 8G13 vFlash media (upgrade option),16GB vFlash media (upgrade option) ' 1 GB = 1 billion bytes and 1 TB = 1 trillion bytes; actual capacity varies with preloaded material/operating environment and will be less. Oat Description: ETHERNET SWITCH HARDWARE Ethernet Switch is a 19.0" Rack Mountable 1U Device Manufacturer, Part #: NetGear I S350 Smart Switches (GS324T) Dimensions (I x w x h): 6.70" (1) X 12.90" (w) X 1.70" (h) Weight: 3.57 lbs. Power: AC Power at 100-240 volts and 50-60 Hz, 13.5 Watts max. Operating Temperature: 32° to 104' F Humidity Range: Maximum relative humidity 95% (non -condensing) Description: PoE ETHERNET SWITCH HARDWARE PoE Ethernet Switch is a 19.0" Rack Mountable 1U Device Manufacturer, Part #: NetGear I Smart Switch Series (GS510TLP) Dimensions (I x w x h): 6.65" (I) X 12.91" (w) X 1.70" (h) Weight: 3.07 lbs. Power: AC Power at 100-240 volts and 50-60 Hz, 147 Watts max. Operating Temperature: 32° to 122° F Humidity Range: Maximum relative humidity 90% (non -condensing) WWW.SMARTCOMMUNICATIONS. US 1 688-253-5178 1 10491 721113 ST. SEMINOLE, FL 33777 1 Page 24 Of 80 02023 SMART COIAmuwCATIO':$ HOLDING, INC BRAZOS COUNTY SHERIFFS OFFICE RESPONSE TO RFP #23-124 ELECTRONIC COMMUNICATION SERVICES VSmart Communicotion5 Description: UNINTERRUPTIBLE •iHARDWARE UPS is a 19.0" Rack Mountable 2U Device Manufacturer, Part #: Tripp-Lite I SMART1500CRMXL Dimensions (I x w x h): 19.0" (1) X 17.50" (w) X 3.50" (h) Weight: 44.1 lbs. Power: AC Power at 100-240 volts and 50-60 Hz, 1440 Watts max. Operating Temperature: 32° to 104° F Humidity Range: Maximum relative humidity 95% (non -condensing) Smart Communications' SmartTablet" devices connect to the rack mounted network hardware Wireless Access Points (WAPs). Wi-Fi networks deployed by Smart Communications support WPA2 security standard with a special SSID and paired key that can be periodically rotated for added security. The wireless network deployed feeds to a central router and firewall which provides for network services (DHCP, DNS, NTP, etc.) as well as a deny -by -default ruleset which denies all outgoing traffic by default. Network access is only open on specific ports and remote IP addresses as needed to support our services; all other network access is denied. Manufacturer, Part #: WIRELESS ACCESS POINT HARDWARE ' TP-Link AC1750 Standards: IEEE 802.11ac/n/g/b/a Wireless Data Rates: 5 GHz: Up to 1300Mbps; 2.4 GHz: Up to 450Mbps I Security: Captive Portal Authentication Access Control; Wireless Mac Address Filtering; Wireless Isolation Between Clients SSID to VLAN Mapping; Rogue AP Detection 802AX Support; 64/128/152-bit WEP/WPA/WPA2-Enterprise WPA-PSK/WPA2-PSK Frequency Band: 2.4 GHz/5 GHz Antenna: Internal Omni -Directional; 2.4 GHz: 3 x 4 dBi 5 GHz: 3 x 4 dBi Transmitted Power: CE: <20 dBm (2.4 GHz), <23 dBm (5 GHz); FCC: <27 dBm (2.4 GHz & 5 GHz) Interface: 1 x Gigabit Ethernet (RJ-45) Port Buttons: Reset Power Adapter: Power Supply: PoE or External 12V DC/1.5A Power Supply Power Consumption: 12.7 W Dimensions: 1.90" x 7.10" x 7.10" (4.82 x 18.03 x 18.03cm) Temperature: Operating Temperature: 0 to 40' C (32 to 104°F) Storage Temperature: -40 to 70' C (-40 to 158' F) WWW.SMARTCOMMUNICATIONS.US 888-253-5178 1 10491 72ND ST. SEMINOLE, FL 33777 I "?e 25 o' SO t2023 SMART COMMUII [CATIONS HOLDIM1IG, INC BRAZOS COUNTY SHERIFFS OFFICE *Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications Network Cabling Smart Communications' SmartKiosk- devices support Category 5 (Cat5) and Cat-5 Cat-6 above. All existing Ethernet cabling is tested to ensure cabling is within proper specifications of Ethernet cabling standards. If an installation\& requires new cabling, Category 6 (Cat6) will be used as it supports speeds up to 10Gbps. Each SmartKiosk" device connects via Cat5, Cat5e or Cat6 Ethernet cable to a dedicated port on an Ethernet switch that is connected to a dedicated Local Area Network (LAN). This connection allows for SmartKiosk- devices to connect to other allowable devices on the LAN or over the Wide Area Network (WAN). All SmartKiosk" devices feedback to a central router and firewall located within the facility. A secure connection from the facility to the SmartVisit- application located in Smart Communications' data center is provided to allow for SmartKiosk" devices to be managed and controlled. SmartKiosk" devices are capable of being powered by 120VAC or PoE via the connected network Ethernet cable. xv. Contractor is to use existing cable pathways and adhere to cabling specifications for cables that will be installed for access points on Exhibit A. RESPONSE: Confirmed. xvi. The inmate telephone system propose shall be a turnkey, non -coin telecommunications service. Provide information on the proposed inmate telephone system of the capability of completing station -to -station and rotary dial telephones. Include if the proposed inmate telephone system shall require any electrical outlets at the actual telephone set locations. RESPONSE: Confirmed. The proposed SmartEvo_ ITS will provide collect station to station calling. The SmartEvo­ ITS can also provide Prepaid Collect and Prepaid Debit calling. All calls originating at the facility are processed with an automated operator with no need for any assistance from a third -party. To accept inmate calls from a rotary or pulse dial phone, the called party can contact our Customer Care Center to be added to the passive acceptance list. This configuration can also be accessed by authorized County users via the web -based Smart -Ecosystem" Dashboard. Two 66 blocks will be mounted to the backboard that will be used to terminate inmate phones to the Analog VolP Gateways. A dedicated 15 or 20 amp circuit will be required to power the equipment at the facility. The Inmate phones are line powered by the analog VOIP gateways. The max power consumption of the analog VOIP gateways is 60 Watts and each gateway will serve 24 inmate phones. WWW.SMAR TCOMMUNICATIONS. US 1 888-253-5178 1 10491 72110 ST. SEMINOLE, FL 33777 1 P a C e 20 of 80 *2023 SMART COMMUNICATIOPIS HOLDING. INC BRAZOS COUNTY SHERIFFS OFFICE qsmclrt RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communicotions xvii. Provide, in detail, a plan to accommodate the telephone system at the Brazos County Juvenile Detention Center. All juveniles are considered indigent. Their guardians are not charged for telephone calls. RESPONSE: To ensure all inmates can communicate with their family and friends regardless of their financial situation, Smart Communications can allow a limited number of free phone minutes per inmate per week. Authorized users can access these settings in the SmartEcosystem- Dashboard. xviii. Provide information on the recording capabilities of the inmate telephone system. Does it have the capability of simultaneously recording all inmate calls twenty-four (24) hours a day, seven (7) days a week? RESPONSE: Confirmed. The SmartEvo_ ITS can simultaneously record all inmate calls 24/7/365 or be configured to selectively record calls based on inmate PIN, called numbers or inmate telephone station. The SmartEvo- ITS will be configured to disable call monitoring and recording on attorney phone numbers to preserve attorney/client privilege. If an attorney has accepted calls before informing the County that their number should be marked as privileged, the system will automatically delete any previous recordings as soon their phone number is marked as privileged. Call recordings are immediately accessible online via the SmartEcosystem' Dashboard. Authorized users can use any computer with Internet access to securely log in to the SmartEcosystem- Dashboard. Once logged in, users can play back and/or download the call recordings; no additional hardware or software is necessary. Recordings are downloadable in a compressed .mp3 format. Groups of call recordings can be assembled into a download set to help track calling. Download sets can be quickly shared with other staff members or investigators, eliminating the need to download the call recordings separately, transfer them to a media storage device (CD, DUD, USE Flash Drive, etc.) and send the media storage device from the facility. If call recordings must be downloaded and transferred to a media storage device, the SmartEcosystem'" Dashboard provides a simple point -and -click interface. The interface allows users to download one or a group of recordings and retain all pertinent call detail information with the recordings for ease of use at alternate locations. xix. What is the maximum call length? Provide information on the call length control for the Administration and if the system gives a warning when the call time limit is about to expire. RESPONSE: The SmartEvo" ITS provides the County with complete control over inmate call limits and configurations. Inmate calls can be limited by configurable minute increments, call duration, location, inmate account/PIN, telephone station and more. The SmartEvo" ITS will play a notification message to both the inmate and called party one -minute prior to the call duration time limit being reached. When the call duration time limit is reached, the call will automatically be terminated. The time at which the notification message is played during a call, the call duration limit and other configurations can be adjusted at any time by authorized staff via the web -based SmartEcosystem" Dashboard. xx. Provide information of the call monitoring capabilities of the inmate telephone system for the Jail Administrators. RESPONSE: All non -privileged SmartEvo`- ITS calls can be monitored by authorized staff or investigators in real time via the web -based SmartEcosystem" Dashboard. From there, they can view all calls in progress and select the call they wish to monitor. The user can elect to listen to the call live, rewind or pause the call audio. WWW.SMAR TCOMMUNICAT] ONS.US 1 888-253-5178 1 10491 72110 ST. SEMINOLE, FL 33777 I F qe 27 of 80 �D2023 SMART COIAMUNICATIOPiS HOLDING Ir1C BRAZOS COUNTY SHERIFF'S OFFICE *Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Cornrnunicotions xxi. Proposers shall state the method and quantity of telephone numbers the telephone system can block. RESPONSE: The SmartEvo. ITS provides full control of blocked number lists whether the number is blocked by inmate PIN, specific phones or system wide. Numbers can be blocked by the called party, a Smart Communications Customer Care Center representative or by authorized County staff. Authorized staff can manage blocked numbers via the SmartEcosystem' Dashboard "Restrict/Allow" page. The SmartEvo` ITS also disallows 800/900/information/operator call options. In the early stages of placing a call, the ITS validates dialing patterns and specifically restricts certain prefixes, such as 900, 800, 888, 700, 976, 411, 911, and common patterns, such as "N11", "10XXX", "0" and "00". Additionally, the ITS allows for very specific blocking based on wild card patterns, such as any "NPA" or "NPA-NXX" combinations. There are no limits to the number of wild card patterns that can be added to the system. nrii. Describe, in detail, about calling instructions, voice prompts, and instructions provided on the telephones themselves of using the equipment. RESPONSE: The SrnaiiEVo` ITS offers clear and concise voice prompts in English and Spanish. English is the default and inmates can select the desired language via prompts. Voice prompts are given in short sentences with meaningful operating instructions. Additional languages may be added at any time at no cost to the County. Concise instructions are also included on the inmate phone faceplate in English and Spanish. xxiii. Describe, in detail, about call branding (letting the customer know that an inmate from the Brazos County Detention Center is calling collect, and call rates that apply). RESPONSE: The SmartEvo- ITS brands each call with information to ensure easy identification by the called party. Each call is branded with the call type, inmate's name (inmate voice recording) and facility name. Before a call is positively accepted, called parties are provided the option of obtaining call type and rate details from the SmartEvo" ITS automated operator. During the initial greeting message, the automated operator will announce the following: "To obtain call type and rate information for this call, dial 'T' now." When this option is selected, the automated operator will announce the following: "The cost for this [call type] call will be [x] dollars and [xx] cents for the first [y] minute(s) and [x] dollars and [xx] cents for each additional (y) minute." The automated operator also provides called parties with options to accept or reject the call: "To accept this call, dial "1" now. To reject this call, dial "2" now." Called parties must positively accept a call (press "1" on their telephone keypad) to allow any communication with an inmate to take place. Charges are only incurred once a call has been accepted by the called party. xxiv. Provide detailed information if the processed telephone system complies with the Americans with Disabilities Act (ADA) requirements including, but not limited to, telephones that are accessible to persons in wheelchairs and devices that are compatible with Telephone Devices for the Deaf (TDD) or Video Relay Services. RESPONSE: Confirmed. Smart Communications provides the equipment necessary to ensure your facility's telephone service and hardware is compliant with all requirements set forth in the Americans with Disabilities Act (ADA). This includes providing telephones that are accessible to persons in wheelchairs and systems that 6,111.1 C • are compatible with hearing aids and Telephone Devices for the Deaf (TDD). WWW.SMARTCOMMLINICATIONS. US 1 888-253-5178 1 10491 72ND ST. SEMINOLE, FL 33777 I P-ge 28 of 80 •_P2023 SMART COMMUNICATIONs HOLDING. INC BRAZOS COUNTY SHERIFF'S OFFICE #Smart RESPONSE To R F P #23-124 ELECTRON!C COMMUNICATION SERVICES Communicn-tions xxv. For the inmate postal mail processing, describe, in detail, the inmate postal mail process, include the off - site location and the process for inmates and public to use this service. RESPONSE: Smart Communications' proposal includes the provision of our patented MailGuard' and MailGuardLegal Privileged Postal Mail Elimination System services at absolutely no cost. Mail uc- POSTAL MAIL CLIMI `ro . -• �i 1 .: �...� With MailGuard', all non -privileged inmate postal mail is sent directly to our 15,000 sq. ft_ processing center in Seminole, FL. To maintain the integrity, safety and security of our staff and the mail they process, the Nlai!Guard` processing center is under 24/ 7 video surveillance and is equipped with a state-of-the-art alarm and fire detection system. At the processing center, inmate mail is opened and scanned in one of three separate clean rooms. Each room operates on independent air systems to limit contamination risk should a piece of mail contain a dangerous chemical or biological agent. Our highly trained staff utilize cutting -edge technology to open, scan and convert inmate mail into a high -definition, full -color, digital .PDF file. These digital files are then uploaded to the SmartEcosystem" Dashboard for facility staff review/approval. After the review/approval, the digital files are automatically delivered to the inmates via the SmartTablet`- or SmartKiosk" devices available at the facility. Smart Communications guarantees inmate mail is processed and delivered within 24 hours of receipt, six days per week. We have been delivering on this promise without fail since the inception of MailGuard' over eight years ago. In addition to maximizing operational efficiencies and safety, MailGuard' also serves as an invaluable investigative tool to help prevent and solve crimes. All digital mail files are saved in a searchable database that is accessible to authorized staff via Smart Communications' secure, web -based SmartEcosystem'- Dashboard. Smart Communications' MailGuard' System includes MailGuardTracker.com, the public website. Public users can sign up for a free account and are assigned a unique MailGuard' Sender ID, enabling them to check the delivery status of the mail they send to inmates. Once logged in, users can see if their mail has been received, approved or rejected. Users WWW.SMARTCOMMUNICATIONS.US 1 888-253-5178 1 10491 72110 ST. SEMINOLE, FL 33777 1 P19e 290;So *2023 SMART CONLIUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE (WSmart RESPONSE TO RFP #23-124 ELECTRONICCOMMUNICATION SEPVICES Communications also have the option to sign up for notifications via email or text message for status updates. Electronic copies of their mail are available to former inmates for up to 60 days after their release. Released inmates can access and download electronic copies of their processed mail for free by using their inmate ID and password to log in to our secure, public website at www.Smartinmate.com. We are proud to say that our patented MailGuard' system is increasing officer and inmate safety by preventing dangerous, illegal drugs and biohazards from entering over 150 correctional facilities nationwide. Our MailGuard' clients include the Federal Bureau of Prisons and all 24 Pennsylvania Department of Corrections locations, housing a combined total of over 50,000 inmates. xxvi. For all mail, legal privileged and non -legal privileged postal mail, provide a plan that would handle this process. RESPONSE: The County will continue to be provided with Smart Communications' patented MailGuardLegal' System to deliver legal and other privileged mail to inmates without jeopardizing privilege, confidentiality or safety. The MailGuardLegal' Cart allows inmates to open, scan and process privileged legal mail in the presence of staff. Once scanned, the inmate can use the MailGuardLegal' Cart to print a hard -copy of the scanned file or mark the file for secure electronic delivery. A file marked for electronic delivery can immediately be accessed by the inmate on a SmartKiosk'" or SmartTablet'" device by entering a separate password. To preserve confidentially, facility staff have no access to any scanned privileged mail files. Depending on the facility's existing policy, the original copy of the privileged mail is bagged and placed into inmate property or destroyed via the MailGuardLegal' Cart's built-in paper shredder. xxvii. Provide details of how the electronic mail system can track and maintain the identity of personnel that has viewed and/or exported a copy of the postal and/or electronic mail, to quickly access postal mail and email conversations by a specific inmate, public, specific time periods, unit location, and key words. Describe the audit trail of these activities and the tracking of inmates, sender's activities, etc. RESPONSE: Confirmed. Smart Communications' web -based SmartEcosystem" Dashboard maintains an audit trail that tracks the actions taken by all users, including the identity of personnel that has viewed or exported a copy of the Inmate Postal/Electronic Mail. Data provided in the audit trail includes the user ID and a time/date stamp. Smart Communications also tracks all sender and recipient information in our database. Authorized staff can use the SmartEcosystem" Dashboard to view statistics and generate a variety of reports with this data to show common connections, shared connections, common senders and other details regarding mail/email activity. WWW.SMAR TCOMMUNICATIONS.US 888-253-5178 1 10491 7211D ST. SEMINOLE, FL 33777 I -'r 30 of 80 e`2023 SLIART COMMUNICATIONS HOLDING, INC BRAZOS COUNTY SHERIFFS OFFICE (*smart RESPONSE To R F P #23-124 ELECTRONIC COMh1UNICATION SERVICES Communicoiions xxviii. Include a plan for all emails and mail that have been rejected and how they are documented and accounted for. Also, advise if the system has the ability to allow Brazos County the option to reject the postal mail or emails received. RESPONSE: The SmartEcosystem" Dashboard provides authorized staff with complete control over the way in which mail processed by our patented MailGuard' system and Smartlnmate' messages are delivered/made accessible to inmates. Inmate mail/email can be held for review/approval or automatically delivered on a selective or global basis. During the review process, staff have the ability to accept, or reject all or part of the sender's document. Whenever any piece of mail is rejected in part or whole, the inmate will receive a standard or customized message explaining the reason for rejection. Rejected and accepted mail/email is stored in our database per the defined retention policy so it can be accessed by authorized facility staff as needed. Senders can register on our public website and be notified as mail is received or reviewed, and whether it has been accepted or rejected by the facility. MailGuard' Postal Mail System Facility Review Process Authorized staff can monitor and review all processed inmate mail via the SmartEcosystem" Dashboard. During the MailGuard' facility review process, authorized staff can "Approve," "Hold," "Reject All" or "Reject Part" of processed inmate postal mail. This postal mail is currently pending review. HOLD - R)=JEC T ALL._: REJECT FART ._' If the "Reject Part" option is selected, the facility staff member can select which parts)/page(s) of the processed inmate postal mail is to be rejected. Scanned Content LJ Reject page ] py� 6d `' �` tKsy,t, • I gam., y.• -t sla, 4 U Reject page 2 F U Reject page 3 k Y"Y-s f a • r. ►'•. Y's ? s MUIP "T-, ' L +. su:„r3' Ir:`.�Yi.:.,i.; * ,:+ . r r .. �:.,• s r,zr �:.s. Facility staff can record the reason why a single or multiple pages of processed inmate postal mail were rejected. The reason noted for the rejection is made available to the inmate while viewing the rejected page(s). Smartlnmate'L Electronic Messaging System Photo Review Processes When a public user sends a photo to an inmate via the Smartlnmate- Electronic Messaging System, the photo is saved in the SmartEcosystem" Dashboard's "Pending Review folder category. WWW.SMARTCOMMUNICATIONS. US 1 888-253-5178 1 10491 72110 ST. SEMINOLE, FL 33777 Page 31 of 8;1 02023 SMART COMMUNICATIorIs HOLDING. ING BRAZOS COUNTY SHERIFFS OFFICE RESPONSE To R F P #23-124 ELECTRONIC COMMUNICATION SERVICES Review Fhc os (44) Pra-Defined Reasons Recently Approved Recently ReJ?cad Up NOTE: Photo Is hosted at Amazon S3 Storage. GJM admin only note) Date / IF To Onmate) from (Public) OS,08 2022 5_01 Phl Alexander Refer: lOS R Age:26 Age:54 Photo is curentiv Pendino Revi:vo Fizgg=d Fhc:os All Photos Smart CC)filffiunicntions WWW.SMAR TCOMMUNICATIONS. US I 688-253-5178 I 10491 72"° ST. SEMINOLE, FL 33777 - u- 32 o1 8 • 2023 SMART COMMUNICATIO"s HOLDING. INC BRAZOS COUNTY SHERIFFS OFFICE *Smart RESPONSE TO RFP #23-124 ELECTRONIC COMMUNICATION SERVICES COfT municotions Authorized facility staff may act on the photo by selecting one of the action buttons located below photo: E=a�: •rya t.' s+n¢c ?pei�OVE FLAG REJECT., 1. Approve: Selecting this option will place the photo in the "Recently Approved" category folder. Photos in this category are placed in queue for delivery to the inmate/recipient. 2. Flag: Selecting this option will place the photo in the "Flagged Photos" category folder to be held for future approval or rejection actions. A flagged photo that is not approved within seven days is automatically rejected and refunded to the public user/sender. 3. Reject: Selecting this option places the photo in the "Recently Rejected" folder. Photos in this category are placed in queue for return and refund to the public user/sender. Authorized staff can select a "Pre - Defined Reason" to provide the public user/sender with details explaining why the photo was rejected. Retiew Fhao: (2) Pra-OaSnad Reascnz Recen:lt Apprc-;sd RecetrJY Rejeeed Flagged Fhoto: (1) Alt Factds Centrally-Avaliable Responses Edit Tit'e Response G-: inapprepnate Centent pr Fho:agraph The cen;en: e.as inappropriate and vas returned to sender Any/all actions applied to a photo are automatically logged in the "Photo Action Log." Ph= Action Lcg OS 05 2022 3:01 FAl Fit= uploaded and Laved for ra�:ew 11 75.3550282) Delete eat "Recently Approved" and "Recently Rejected" Photos When an "Approve" or "Reject" action is applied to a photo, the photo is not immediately delivered to the inmate/recipient or returned/refunded to the public user/sender. Instead, the photo is placed in an action queue that is processed by the server every few minutes. Photos will wait in the queue for a minimum of five minutes before the action selected by the authorized facility staff member is officially applied/executed. This delay provides a facility staff member with an opportunity to change an action in case an incorrect action was initially selected. For example, if an inappropriate photo is accidentally "approved," the action may be changed within five minutes by selecting the photo from the "Recently Approved" category folder and selecting the "Reject" action button instead. Likewise, if an appropriate photo is accidentally "rejected," the action may be changed by selecting the photo from the "Recently Rejected" category folder and selecting the "Approve" action button. If a photo has been in the action queue for at least five minutes, the server will apply the selected actions when the server processor runs and no further action is necessary. Once the actions have been officially applied/executed (i.e., five minutes after the decision is made), they are permanent and cannot be reversed. Credits Returned on Rejected Photos I When a photo is rejected and the action is officially applied/executed, the credits used by the public user to send the photo are refunded to their Smartlnmate" account. This refund happens automatically - no manual action is needed to adjust the credit balance of the public user who sent the rejected photo. When logged in to their account on a SmartTablet" or SmartKiosk' device, inmates can see placeholders for rejected materials (i.e., letters, emails and/or photos) and the reason it was rejected. The public user will receive an e-mail or text message notification when their photo has been rejected. wwW.SMA.RTCOMMUNICATIONS, US 888-253-5178 1 10491 72"D ST. SEMINOLE, FL 33777 I P.'.ge 33 of 80 02023 SMART COMMUN[CATIONS HOLDING. INC BRAZOS COUNTY SHERIFFS OFFICE riv r- 1 RESPONSE To R F P #23-124 OmarT ELECTRONIC COMMUNICATION SERVICES WCommunications xxix. Explain how mail/emails are scrutinized and provide the valid reasons for rejections that would apply to a single piece of mail or email. RESPONSE: Regarding inmate postal mail, legal mail is filtered out and remains unopened based on the presence of a legal identifier on the outside of the envelope. After the MailGuardA system opens the mail, a cursory visual inspection is performed to look for obvious contraband or original legal documents. Smart Communications MailGuard` staff does not read any postal mail processed through the MailGuard' system. To protect inmate communications integrity and privacy, our systems are specifically designed to only allow authorized facility staff to filter/remove/reject inmate postal mail or Smartlnmate- Electronic Messaging System content, including photos. Valid rejection reasons, such as "inappropriate content" are determined by the facility and recorded in the audit log. xxx. Provide information for electronic storage of the inmate's mail for the incarceration time and for two (2) years after the inmate's release. RESPONSE: Confirmed. Smart Communications' policy is to store electronic copies of inmate records in a secure cloud platform during the inmate's incarceration and for seven years after their release. After this period, electronic copies of inmate records are permanently deleted. Authorized County staff are provided with unlimited, direct access to electronic copies of all stored inmate records via the SmartEcosystem" Dashboard during the life of the current contract and future concurrent, renewal contract periods. In the event that a contract is terminated or not renewed, County staff will no longer have access to the SmartEcosystem'" Dashboard. Should this occur, Smart Communications will provide electronic copies of inmate records upon receipt of a written request. Released inmates can access electronics copies of their records stored on our secure cloud platform for up to 60 days after their release for free, regardless of contract status, by using their inmate ID and password to log in to our secure, public website at www.smartinmate.com. xxxi. Provide detailed information on hour the electronic communications system works within the facility for inmate request forms such as requesting medical, grievances, law library, notifications, etc. RESPONSE: The SmartTablet"' and Smarti<iosk" devices include access to SmartRequest'", the world's first digital inmate request/grievance/medical form platform in corrections. O SmartRequest' is the most user-friendly, most customizable and detailed electronic form O submission platform available. SmartRequest" automates the inmate form process and helps eliminate paperwork. Electronic forms are centrally tracked and managed, putting an end to shuffling paper forms around the facility, saving time. Requests are responded to electronically, allowing inmates to get answers quickly; the system can provide automated standard responses and status updates to all involved. The workflow in SmartRequest'" is custom-tailored to County policies and is easy to customize without vendor assistance. Limitations, timers, forwarding, notes, reassignment, escalating, appeals, Jail Management System (JMS) integration, automated reporting (including keyword tracking) and more are all standard features. WVVW.SMAR TCOMMUNICATIONS. US 1 888-253-5178 1 10491 72110 ST. SEMINOLE, FL 33777 1 Page 34 w 8C ,f-'2023 SCIAP.T COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE .tom, RESPONSE To RFP 923-124 (q):mmar-r ELECTRONIC COP:IMIIN ICATION SERVICES Commu!-icatic i5 Smart Communications' SmartLaw" Digital Law Library provides inmates with free, unlimited access to various legal resources and aids, including: • Advanced Case Law Search • Bourvier Legal Dictionary 0 Constitutions Search • Regulations Search Search • Attorney General Opinions • Statutes and Code Search aPractice Manuals Search • Court Rulings Search • Jailhouse Lawyer Handbook 0 Nolo Book Search Quick Caselaw Search Syv tcli to advan'l;ed caselaw seatrh :? All Jurisdictions * Aft State Start a New Search Help Options Advanced Caselaw Search User Guide Search Statutes & Codes ❑ Quick Reference Guide Search Regulations » Spanish User Guide Search Constitutions s Search Court Rules := Search Attorney General Opinions Search Bouvier Law Dictionary Search Dahl's Spanish -English Law Dictionary Search Jury Instructions Search Nolo Hooks Search Joilhouse Lawyer Handbook (CCR) CAP Treatises ❑ Spanish Quick Reference Guide @ 1999-2022 Fastcace, Inc. The SmartLaw" Library is accessible on both SmartKiosk'" and SmartTablet" devices, which reduces staff burden by eliminating the need to escort inmates through the facility to access legal resources. For documentation and evidentiary purposes, the time inmates spend using the SmartLaw" Library is recorded and retained in the SmartEcosystern' Dashboard. WWW.SMAR TCOMMUNICATI0NS.US 888-253-5178 I 10491 72110 ST. SEMINOLE, FL 33777 1 35 of 80 02023 SMART COMMUNICATIONS HOLDING, INC BRAZOS COUNTY SHERIFFS OFFICE Smart RESPONSE To RFP 923-124 (W ELECTRONIC COMMUNICATION SERVICES Communicotions xxxii. Provide detailed information how commissary requests work. RESPONSE: Smart Communications interfaces with the commissary applications to provide inmates with access to the vendor's web -based portal through our devices and networks. Access to the commissary portal can be disabled per inmate, housing location or facility as needed. To order commissary from the SmartEvo- ITS, the inmate must dial the speed dial number associated with commissary. The inmate will be connected to the commissary provider's interactive IVR system and will be asked to verify their identity with their PIN. Once the inmate's identity has been verified, the inmate can check their account balance, order commissary and transfer money to their phone account. The SmartEvo` ITS can be configured to apply dollar limitations at a global or inmate level and allow inmates to access the commissary during the days and hours specified by the County. xxxiii. Provide detailed information on how the electronic communication system works for onsite and offsite video visitation. RESPONSE: A key feature of Smart Communications' SmartVisit" VVS is our advanced, real-time facial detection/tracking and background masking software. This software frees up resources by eliminating the need for staff to "baby-sit" video visitation sessions necessary to prevent the transmission of nudity, gang signs/offensive or lewd hand gestures and other forms of "visual contraband," as well as objects or individuals that may be present in the inmate's or visitor's surroundings. When enabled, this software isolates the inmate's and visitor's faces by blocking out or masking their background/surroundings. Additionally, our software will only transmit the inmate's or visitor's live video feed when they are directly facing their device's camera. If at any point during a session a party is no longer directly facing the camera, their video feed will go "blank" on the other party's device and a "[User] notfacing camera" notification message is displayed on both devices. As soon as the party returns to directly facing their camera, their live video feed will automatically resume transmission and the notification message will turn off. Notification messages are included in the video call recording and are also visible to authorized users monitoring the session live. WWw.SMARTCOMMUNIC.ATIONS.US 1 888-253-5178 1 10491 72110 ST. SEMINOLE, FL 33777 �-52023 SMART Crld1.1UNIr ATIDPos Ho�otrjG Irdr BRAZOS COUNTY SHERIFFS OFFICE Smor � RESPONSE To RFP #23-124 (W E L E C T R O N I C C O M M U N I C .A T I O N S E R V I C E S Communicotic SmartVisit. VVS supports both on -site and remote visits. Visitors can manage their account, schedule a visit or conduct a SmartVisit" VVS session on -site via a SmartKiosk" or remotely from a PC at www.Smartinmate.com. Register: Public users creating an account are prompted to provide basic contact information and create a unique username and password. This information is used for account verification, activation, log in and identification purposes. After an account has been created, the system automatically sends an email or text message with an activation code that is used to verify and activate the account. • Schedule: The web -based, user-friendly Visitation Scheduler application includes conflict checking algorithms to ensure video visitation stations are available at the times requested. After the public user selects the location they want to visit from and the inmate they want to visit, they are provided with a list of available visitation dates and time slots. • Initiate: One hour before the scheduled video visitation, the visitor receives an email or text message visitation reminder. After logging in to their Smartlnmate.com account, the visitor can initiate the video visitation session when the status icon displays "READY — BEGIN VISIT." Once initiated by the visitor, the session will commence as soon as the inmate logs in to their visitation terminal or tablet device. xxxiv. Provide detailed information on how video visitation system will work for attorney and client confidentiality. RESPONSE: The SmartVisit' VVS registration and scheduling process allows public users, such as attorneys, to register their account as a "professional visitor" to receive confidential/privileged video visits. The submitted application will be put in queue until approved by the authorized facility administrator. Authorized staff can create or approve a profile for an individual considered as a "professional visitor" via the SmartEcosystem" Dashboard. Once the professional visitor's profile has been established, authorized staff can specify that visitation sessions related to the profile are not to be recorded and set a custom visitation length. xxxv. Provide record retention information on the video visitation system. RESPONSE: All non -privileged SmartVisit- video visitation sessions are recorded by our custom, internal recording subsystem. This subsystem processes the audio/video data from the session and embeds various metadata to support the query/search functions and other investigative tools in the SmartEcosystem" Dashboard, such advanced case reports. The recording file produced contains the audio and video feeds from both the inmate and visitor, and includes any system text prompts (i.e., "inmate not facing camera" or "visitor not facing camera") or text messages interjected into the session by the staff member monitoring the visit. The video recording also contains other important visitation session data, such as participant names, video devices/endpoints used, session timer and date/time of the visit. WWVV.SMAR TCOMMUNICATIONS. US I 888-253-5178 1 10491 7211D ST. SEMINOLE, FL 33777 I .q- 37 c'80 02023 SMART COMMUNICATIOns HOLDING Iris BRAZOS COUNTY SHERIFFS OFFICE Smart RESPONSE To RFP #23-124 (W ELECTRONIC COMMUNICATION SERVICES Commurlicotions Once processed by the subsystem, SmartVisit" video visitation session recordings are automatically stored in the SmartEcosystem`° Dashboard. Authorized facility staff can immediately access and play back SmartVisit" recordings via the SmartEcosystem" Dashboard's built-in video player. Recorded Video NOTE: This recording is housed in cloud storage and is available Indefinitely. MiCNAEL _ (SC09104) ' Jennifer ` Playback Speed: NcrmaS v visitation Notes Add Note: CF3?r 5U m, Notes: No notes entered While reviewing a SmartVisit'" recording, authorized staff can adjust the video playback speed, listening volume level and viewing/display size (i.e., full -screen). The SmartEcosystem" Dashboard also includes a "Visitation Motes" feature, allowing staff to enter important notes/comments regarding the video visitation session. The notes entered are saved with the session recording to facilitate sharing with and review by other staff members. SmartVisit" session recordings are saved in a common/non-proprietary MPEG-4 (.MP4) video file _ format. As a standardized file format for video, almost all video players support MP4 —no additional software is required for playback. To open a file, double-click the video to open in the default video player/viewer on the PC. Android and iPhone natively support playback of MP4 as well. Our SmartVisit`" VVS utilizes cloud -based architecture managed via our geographically disparate and redundant data centers. SmartVisit- session recordings are securely stored in these data centers and backed up nightly. Since our data centers are scalable and do not impose storage limits, all session recordings are stored for the full contract term and beyond. To optimize system/network performance, older recordings are archived in accordance with the agency's policy, regulatory compliance or once every 180 days. Archiving is performed by our skilled Network Operations Center (NOC) staff and allows for loss -less retrieval at any time in the future. xxxvi. Video visits shall be accessible through common browsers on personal computers and on both Android and Apple mobile devices. RESPONSE: The public user interface for SmartVisit" VVS is Internet browser -based and does not require a mobile app for use. Public users can access the account creation, management, scheduling, communication and deposit features by visiting www.Smartinmate.com through the Internet browser on their PC or smart phone. WVWV.SMARTCOMMUNICATIONS.US I 888-253-5178 1 10491 72°10 ST. SEMINOLE, FL 33777 I P,;ge 13of80 V2023 SMART COI.IIJUMCATiop4s HOLDING INC BRAZOS COUNTY SHERIFF'S OFFICE #Smart RESPONSE To R F P #23-124 ELECTRONIC COMMUNICATION SERVICES Communications xxxvii. Provide information on training of the system. nc,Pv �;�: With Smari Communications, staff training will be simplified, as facility staff are already familiar with our technologies and services. We will provide refresher training to help existing personnel master current system functions as well as provide an opportunity for any new personnel to become more familiar with daily system functions, such as blocks, reports, investigative tools and emergency system shut down. Our goal is to ensure that facility staff are taking full advantage of the system's investigative and administrative capabilities. Likewise, inmates and public users will require little to no training. Existing inmate information, calling blocks, PINS, visitation policies, and Prepaid and Debit accounts will continue to exist, and account funds can be accessed just as they always have. Nothing will change about the way inmates or the public use their calling, visitation, messaging, requests/grievances, mail, educational or entertainment services or access support. Smart Communications would also be happy to provide the County with the same extensive training that is provided whenever our technologies and services are at a new client partner's facility, if desired. This training is typically provided in eight -hour sessions. These sessions are divided into separate course modules designed to focus on the needs of the different SmartEcosystem'" Dashboard permission/access levels: Staff, Staff Administrator, Investigator and System Administrator. Our on -site training programs are designed to enable County staff to use all features the first day of installation and ensure appropriate County staff has received all necessary training prior to "going live." rTRAINING OVERVIEW Course Module Topics Access Level Focus • Accessing and navigating the system Introduction/Overview • Logging in, logging out and changing passwords Staff • Accessing online help • Contacting Technical Support • Creating user accounts • Assigning and administering permissions County User • Requests and Grievances Staff Administrator Administration • Inmate documents and video upload • User management report features • Auditing and activity tracking • Adding and changing inmate accounts/PINS • Suspending/deactivating inmate accounts/PINS Inmate Administration • Adding/editing device access based on location I Staff Administrator • Generating standard and custom reports • Inmate administration reports • Live call monitoring and playback • Monitoring inmate application use • Recognizing trends in inmate activity Investigation/Monitoring • Adding and sharing notes Investigator • Setting up system alerts • Running CDR analyses • Transferring CDR, audio, video and text data to disk WWW.SMAR TCOMMONICATIONS. US 1 888-253-5178 1 10491 72N0 ST. SEMINOLE, FL 33777 Page 3? O' SU V2023 SMART COMMUMCATIONS HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE (WSmart RESPONSE TO RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Cornmunicci#ions • Time -saving tips and tricks I a System maintenance and upgrades System Administration • Reporting an issue/creating a trouble ticket System Administrator • Issue prioritization and escalation levels • Issue response and resolution times In addition to on -site training, Smart Communications offers remote, web -based training. These online instructor -led training courses serve to introduce new County staff to Smart Communications' technologies and services or to refresh the knowledge base of/introduce new features to existing staff. Both on -site and remote training are available upon request at no cost throughout the contract term. xxxviii. Provide detailed information on the processing of funds for inmate accounts and for Brazos County commissions. RESPONSE: The SmartEvo'" ITS Prepaid Collect and PIN Debit call types are never subject to billing or collections as payment is immediately debited f rorn the appropriate account upon call counpletion, disconnection or termination. The total cost of the call is permanently recorded in the Call Detail Record (CDR). CDRs for Collect call types are generated in real-time and are transferred nightly to our Network Operations Center (NOC) via a prescheduled/automated process programmed in the SmartEvo" ITS server. After receipt, our NOC personnel processes and then converts data in the CDR into a new file format that is recognizable by our contracted billing clearinghouse. The newly formatted files are then submitted to the billing clearinghouse. The billing clearinghouse then transmits the files to the appropriate Local Exchange Carrier (LEC). The LEC then applies the collect call charges to the called party's phone bill. The availability of Prepaid Collect and PIN Debit calling, coupled with Smart Communications' various quality assurance and verification techniques, serve to minimize the likelihood of collections and billing rejects. Additionally, facility commissions are never subject to any deductions for bad debt, unbillable calls, line charges, or any other costs. Facility commission payments are issued on a fixed schedule once every 30 days on the 15" or 241h of the month. The facility may elect to receive commission payments via a paper check or ACH deposit. xxxix. Provide any other details on the systems proposed that would be beneficial to Brazos County. RESPONSE: By continuing your partnership with Smart Communications, Brazos County will be among the first agencies to have the opportunity to utilize our latest innovation —the 110% SmartWatch''. ea-121 M The SmartWatch' is the most advanced technology ever introduced to the corrections environment, opening a whole new universe of control, communication and intelligence: • Communication and control • Live location tracking and monitoring • Health and wellness monitoring and alerts • Investigative intelligence, Voice Biometrics Keyword tracking and covert monitoring • Facility alerts, announcements, digital forms For additional details, please refer to the Cost Proposal/Financial Offer Overview section of our proposal. WAhJVV.SMA.RTCOMMUNICATIONS.US 888-253-5178 1 10491 72N0 ST. SEN11NOLE, FL 33777 I Pace 41 c; SR 02023 Sr.IART COI.IrdUP]ICATION3 HOLE)rr1G INC BRAZOS COUNTY SHERIFFS OFFICE #Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communicm-lions d. Sample Contract Submit a sample contract if Brazos County will be required to sign a separate contract. Master Services Agreement This Master Services Agreement (this "Agreement") is by and between 'INSERT CLIENT NAME AND STA hereinafter referred to as "Customer," and Smart Communications Holding, Inc. and/or its designated subsidiary or assignee, with principal offices located at 10491 72nd Street, Seminole, FL 33777, hereinafter referred to as "Provider." This Agreement supersedes any and all other agreements made between the Parties, written, oral ar otherwise. Whereas, Customer desires that Provider install an inmate communications system(s) and provide.inmate communications and maintenance services according to the terms and conditions in this Agreement,:and according to the Schedules, which are incorporated by reference into this Agreement, arid; Whereas, Provider agrees to install the inmate communications system(s) and provide inmate communications and maintenance services according to the to the terms and conditions in this Agreement; and according to the Schedules, which are incorporated by reference into this Agreement; Now therefore, in consideration of the mutual covenants and agreements_hereinaftdr-set forth, the Parties, intending to be legally bound, agree as follows: 1. Systems. This Agreement specifies the general terms and conditions under -Which Provider will perform certain inmate related services and systems (the "System(s)"),for-ilte Customer. Additional terms and conditions with respect to the Systems will be specified in the Schedules entered into by the Parties and attached (the "Schedules"). The Schedules are incorpbrated into this Agreement and are subject to the terms and conditions of this Agreement. In the event of any co_ dlict between this Agreement and a Schedule, the terms of the Schedule shall govern. 2. Use of Systems and Exclusivity. In exchange for,PfOVider installing, providing, and supporting its System and inmate communication services throughout Customer's Facility at no cost to Customer, Customer acknowledges, agrees, and grants to Providenthe kclusive right to provide such services in Customer's Facility. Provider shall have the exclusive right to install, maintain, and derive revenue from and through Provider's inmate communication seryices.a6a Systems including, without limitation, the related hardware and software,.located ifi the Customer Facility as identified on the Schedules. Customer agrees that it will not resell,.grarit or -provide access to Provider's services or System, directly or indirectly, to any third party unless;agreed to by Provider in a separate written agreement. During and subject to the terms and conditions of -this.•Agreement, Provider shall be the sole and exclusive provider of existing or future inmate communication'services available on or provided by a tablet or kiosk system, including but not limited to video an`d "data services (e.g., electronic video visitation, electronic messaging and email, texting, photo delivery, and electronic entertainment) and inmate software applications (e.g., electronic delivery iif,roubne postal mail, electronic medical or general requests, electronic grievances, electronic .Iaw•library4nd electronic education). 3.-; ; Hardware and Software License. For the term of this Agreement, Provider grants Customer a non- exclusive non -transferable license to access and use certain proprietary computer software and hardware products and materials in connection with our inmate services and Systems. Provider will provide free of charge all Software upgrades, modifications, and updates. All hardware upgrades, modifications and updates will be done at Provider's sole discretion. Provider makes no representation or warranty as to the legality of monitoring or archiving such communications and activities. 4. Ownership. Smart Communications is and shall remain the owner of the equipment provided by Smart Communications whether or not physically attached to real estate. S. License Restrictions. The Software is to be used solely in connection with Provider's Services by Customer and inmates housed at Customer's Facility in connection with Provider's services and Systems. W)AJW.SMARTCOMMLINICATIONS. US 1 888-253-5178 1 10491 721111 ST. SEMINOLE, FL 33777 I Page 41 of 80 02023 SMART COMMUNICATIONS HOLDING. INC BRAZOS COUNTY SHERIFF'S OFFICE f Smart RESPONSE To RFP #23-124 ( ELECTRONIC COMMUNICATION SERVICES Communications The Hardware is to be used solely by inmates housed at Customer's Facility to access Provider's services and Systems. Unless and only to the extent that this Agreement expressly permits, Customer must not: a. permit any parent, subsidiary, affiliated entity or third party to use the Hardware or Software; b. rent, lease, lend, assign, sublicense, encumber or otherwise transfer or attempt to transfer the Hardware or Software or any portion thereof; c. alter, create derivatives of, or modify the Hardware or Software in any way, or allow a third party to do so; d. connect the Software or Hardware to any third -party products or services that were not approved of in writing by Provider; e. distribute or otherwise make the Hardware or Software or any password, key„ar'other'access code for the Software available to any third party; f. reverse engineer, decompile, or disassemble the Hardware or Software, or aliow:a third party to do so; g. defeat or work around any access restrictions or encryption in the Software; or allow a third party to do so; h. remove, minimize, block, or modify any titles, logos, tradema'rki,,''eopyright and patent notices, digital watermarks, disclaimers, or other legal notices tha are included in'the Software, whether or not they are Provider's or a third party's; 6. Title. Provider shall have and retain all rights, title, artd interest•in the,products and services provided to Customer. The Hardware, Software, Systems, networking, and cabling, including all modifications and updates of Software, shall at all times remain the sole and exclusive property of the Provider. Any trade secrets, methodology and processes of our services and Systems constitute proprietary information of Provider, regardless of any part or portion -thereof is the subject of a valid copyright or patent. During the term of this agreement and for the time perIiod(s) as stated in the Schedule for Systems, we will provide you access to the records. 7. Term. This Agreement ement shall commence on the effective date and shall continue for a period of INSERT iNTTIAL:CONTRACT TERM L,_N.G7 ' years from the date of system going live. After the original INSERT INITIAL: CONTRACT TE- Rfvt1LIENGTH yeas ferm, this Agreement shall automatically renew annually for a one (1) year term unless either Party notifies the other Party with written notice of non -renewal at least ninety (90) days prior to•the expiration of the then current term. 8. Limitation of LlabilitV. To'the maximum extent permitted by applicable law, Provider shall indemnify and hold harmless Customer;'his agents, servants and employees from any and all claims, actions, lawsuits, judgments.oe liabilities of any kind whatsoever deriving from negligent acts or omissions of the Provide, iEs agents'& sub -contractors. Each Party agrees that it shall be solely responsible for the negligent or wortigful acts of its own employees. However, nothing contained herein shall constitute a waiver by Customer of its sovereign immunity or other applicable State Statutes. Notwithstanding anything to the contrary in this Agreement or Schedules, neither Party shall have any liability for ,indirect, incidental, consequential, exemplary or special damages of any kind, including damages arising fromrlost brofits, lost saving, lost income, loss of use or other benefit, lost or corrupted data or software, even if the Parties have been advised of the possibility of such damages and regardless of whether caused or contributed to by the negligence of Provider or others and not withstanding anything to the contrary in this Agreement, in no event will Provider's liabilities under this agreement, whether under contract law, tort law, warranty, or otherwise, exceed the total amount of revenue received by Provider pursuant to this agreement, during the twelve (12) month period before the date the claim arose. 9. Confidential Information and Non -Disclosure. The parties acknowledge that in their performance of their duties hereunder either party may communicate to the other (or its designees) certain confidential and proprietary information, including without limitation information concerning the party's services W1NW-SMARTCOIMIMUNICATIONS.US 888-253-5178 1 10491 72111) ST. SEMINOLE, FL 33777 Page-42 of80 02023 SMART COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFF'S OFFICE *Smart RESPONSE TO RFP #23-124 ( ELECTRONIC COMMUNICATION SERVICES COIi1municotions and know-how, technology, techniques, or business or marketing plans related thereto (collectively, the "Confidential Information") all of which are confidential and proprietary to, and trade secrets of, the disclosing party (the "Disclosing Party"). As a condition to the receipt of the Confidential Information from the Disclosing Party, the receiving party (the "Receiving Party") shall, at all times during and after the term of this Agreement (i) not disclose in any manner, directly or indirectly, to any third party any portion of the Confidential Information; (ii) not use the Confidential Information in any fashion except to perform its duties hereunder or with the Disclosing Party's express prior written consent; (iii) disclose the Confidential Information, in whole or in part, only to employees and agents who need to have access thereto for the Receiving Party's internal business purposes; (iv) take all necessary steps, to ensure that its employees and agents are informed of and comply with the confidentiality restrictions contained in this Agreement; and (v) take all necessary precautions to protect the confidentiality. ofthe Confidential Information received hereunder and exercise at least the same degree of care in safeguarding the Confidential Information as it would with its own confidential information, and in no event shall apply less than a reasonable standard of care to prevent disclosure. The Receiving Party shall promptly notify the Disclosing Party of any unauthorized disclosure or use of the Confidential Information. The Receiving Party shall cooperate and assist the Disclosing Party in preventing or, remedying any such unauthorized use or disclosure. The term "Confidential Information"•does•not'include, and the obligations and undertakings set out in this section do not app 0o: (a}Information which now is in the public domain or publicly known at the time of disclosure or hereafter comes into the public domain or generally known through no fault of the Receiving Party, other%ws.e,than by reason of breach of this Agreement; (b) Information the disclosure of which is requested or. required by law, regulation, court order or a regulatory agency, provided that, prompt notice of such requested disclosure shall be given to the Disclosing Party, if legally permitted, so that Disclosing Partimay seek appropriate remedy to prevent such disclosure or waive compliance,.With the provisions of this Agreement and the Receiving Party, its directors, officers, employees, agents and advisers shall reasonably co-operate with the Disclosing Party, at the Disclosing Party's-sole cdstand expense, if the Disclosing Party elects to challenge the validity of such requirement and/or take such steps as the Disclosing Party may reasonably require to avoid or limit such disclosure; (c) Information that was previously known to the Receiving Party free of any obligation of_cor identiality;:(d) Information that is independently developed by the Receiving Party without reference,to of use of the Confidential Information; or (e) Information that is disclosed to the Receiving'Party;by a third party not under or in violation of, as the case may be, any confidentiality undertaking to the Disclosing Party. Subsections (a) through (e) of this paragraph notwithstanding, the parties agree that the technology behind the Providers Services and Systems is Confidential Information arts is a trade secret of Provider. 10, Default and Terminetion.'If either party defaults in the performance of any obligation under this agreement, -then the.non-defaulting Party must give written notice to the defaulting Party specifically describing the'riature of default and clearly notifying the defaulting party that the written notice is being provided pursuant to this provision. The defaulting Party shall have thirty (30) days after receipt of notice of default to cure. If it is not reasonable to cure the default within 30 days, then the right to cure ;.period shall be extended to a reasonable cure period as long as the defaulting Party has made good faith attempts?to cure the default. Upon termination of this Agreement, Provider shall remove all hardware and software Systems except for the cabling and conduit which shall become the property of the Customer. Provider shall have the right to immediately terminate this Agreement if Customer breaches the Confidentiality or Non -Disclosure provisions of this Agreement. 11. Insurance. Provider shall maintain General Liability Insurance including but not limited to bodily injury, property damage and personal injury with limits of not less than $1,000,000 combined single limit covering all work performed under this contract. Provider shall maintain automobile insurance including bodily injury and property damage including all vehicles owned, leased, hired and non -owned vehicles with limits of not less than $1,000,000 combined single limit covering all work performed under this contact. Provider shall provide Worker's Compensation Insurance, on behalf of all employees who are to WWVV.SMAR TCOMMUNICATIONS. US 1 888-253-5178 1 10491 72110 ST. SEMINOLE, FL 33777 I Page 43080 C2023 SMART COMMUNICATIONs HOLDING. INC BRAZOS COUNTY SHERIFFS OFFICE *Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Col'i'muf'tiCaltit7l-19 provide a service under this contract, as required by Florida (LAS), Chapter 440, and Employers Liability with limits of not !ess than $100,000 per employee per accident. Customer agrees to furnish to Provider timely written notice of any claim, demand, or cause of action made or brought against Customer or where Provider is listed as a Co -Defendant arising out of or relating to the Systems and Services we provide to you. 12. Employees. Provider represents that it has, or will secure at its own expense, all personnel required in performing its obligations under this Agreement. All of the services required hereunder will be performed by the Provider or under its supervision and all personnel engaged in the work shall be fully qualified to perform such services. Provider and any subcontractors used in the performance of the responsibilities listed herein must maintain a drug -free workplace policy. Customer acknowledges that Provider is an independent contractor and nothing in this Agreement is intended nor shall be construed to create an agency relationship, and employer/employee relationship, a joint yeriture relationship or any other relationship allowing Customer to exercise control or discretion over.the rpanner by which Provider performs hereunder. Provider expressly agrees that it shall be solely responsible for supervising its employees, that it shall comply with all rules, regulations, orders, standards.and interpretations promulgated pursuant to the OSHA Act of 1970, Including but not limited to training; recordkeeping, providing personal protective equipment, lock/tag out procedures -material -'safety data sheets and labeling. Provider certifies that neither it nor any subcontractors used,to accomplish its obligations hereunder, shall employ unauthorized aliens. Provider certifies thatln-accordarice with the provisions of Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972 and Executive Order 11914, that neither it nor any subcontradorsiused to accomplish its obligations hereunder discriminate on the basis of race, color, sex,; religion,i'age, national origin or disability in their employment practices. Miscellaneous 13. Warranty Aninst Contingent Fees. Provider warrants that no person or selling agency has been employed or retained to solicit this contract upon.a"n agreement of understanding for commission, percentage, brokerage or contingency, except,bona fide employees or selling agents maintained by the Provider for the purpose of securing'buslness; 14. Subcontracts. Provider shall be a)lowed;to.use subcontractors for the purpose of completing the provisions of this Agreement. ,;r 15. Provider Personnel. i411'Provider personnel being permitted to work in the Customer Jail Facility will be subject to a security/backgroune7'check by the Office of the Sheriff. 16. Provider C000&aiion._Pioviddr shall, at all times observe and comply with all Federal, State, and local municipal laws, or"dinances, rules and regulations In any way affecting the Agreement. The Provider shall maintainre�ular`coinmunications with Customer, or its designees, and shall actively cooperate in all matters pertaining=to this Agreement. 17.=D::bl;c:rfo; ^:aticp. N€ith€r the Provider mar the Customer shall publish any findings based on data (-�obtained,from the operation of this agreement without the prior consent of the other party, whose "written consent shall not be unreasonably withheld. 18. Access to Management information. Customer shall have access to certain information maintained by Provider which is needed to ensure compliance with the contract terms and conditions. 19. Permits and Licenses. All permits and licenses required by Federal, State, local laws, rules, and regulations necessary for the implementation of the work undertaken by the Provider pursuant to the Agreement shall be served and paid for by the Provider. It is the responsibility of the Provider to have and maintain the appropriate certificate(s) valid for work to be performed and valid for the jurisdiction in which the work Is to be performed for all persons working on the job for whom a certificate is required. WWW.SMAR TCOMMUNICATIONS. US I 888-253-5178 1 10491 72N0 ST. SEMINOLE, FL 33777 Page 44of80 02023 SMART COMMUNICATIONS HOLDING. INC BRAZOS COUNTY SHERIFF'S OFFICE *smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications 20. Third -party Rights. The rights, obligations and duties contained in this Agreement shall exist exclusively between the Parties. The Parties express!, agree and intend that they alone shall have the exclusive rights to seek legal or equitable enforcement, remedy, injunctive relief or to bring a breach of Agreement action. The Parties do not intend to create, nor shall this Agreement be construed to create in any other individual or entity the status of a third -party beneficiary. 21. Public Entity Crime. Provider confirms Its understanding that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to; any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any state or of the United States and involving antitrust, fraud, bribery, collusion, racketeering; conspiracy, or material misrepresentation. Provider hereby certifies that neither.its officers, directors, executives, partners, employees, members, nor agents who are active in the management of Contractor have been charged with and convicted of a public entity crime subsequent to July,1.1989. 22. Waiver of Breach. The waiver by either party of a breach or violation of'ariyprovision�of this Agreement shall not operate as, or be construed to be, a waiver of any subsequent beach of the same or other provision hereof. 23. Compliance with Laws. Provider shall comply with all Federal,'State.and-local laws, rules, and regulations applicable to the services or payments for services"tjnder this Agreement. 24. Governing Law. The parties mutually consent to the jurisdict6. of'and agree that any litigation arising hereunder shall be brought and completed in Pinellas.County, Florida and governed by the laws of the ,I state of Florida. 25. Attomey Fees. In the event of litigation concerning this Agreement, the Parties shall each be responsible for their own attorney's fees and costs. 5 ; 26. Completeness of Agreement. This Agreement,`together with any additional or supplementary Schedules or documents incorporated herein by specific reference contain all the terms and conditions agreed upon by the parties hereto, and lip other agreements, oral or otherwise, regarding the subject matter of this Agreement or any part.thi eo6hall have any validity or bind any of the Parties hereto. This Agreement may be amended or revised only in writing and signed by all the parties. 27. Force Maieure. Provider will-noilbe deemed in violation of this Agreement if it is prevented from performing any of its'obligations, hereunder for any reason beyond its control, including without limitations, strikes, inmate disturbances, failure of Customer to provide proper security services, acts of God, civil or mill tary,autFiority; acts of public enemy, war, terrorism, accidents, fires, explosions, earthquakes, floods, or any similar cause beyond the reasonable control of either Party. 28. Asslgnrrjeni: Provider`=may assign this Agreement or any interest herein at any time to any parent, successor'; or subsidiarywith prior written notice to Customer. the event any provision of this Agreement is held to be unenforceable for any reason, bility thereof shall not affect the remainder of the Agreement which shall remain in full : and enforceable in accordance with its terms. 30. Matters to be Disregarded. The titles of the several sections, subsections and paragraphs set for in this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of the provisions of this Agreement. 31. Notices. Any notices, demands, payments or reports required by this Agreement shall be in writing and sufficient if sent by the parties hereto via registered or certified United States mail, postage prepaid, to the notice addresses noted below the Parties signatures on the signature page. 32. Counterparts. This Agreement maybe executed in one or more counterparts, each of which shall be deemed to be an original, but all of which together shall constitute the same Agreement. Any signature WWW.SMARTCOMMUNICATIONS.US 1 888-253-5178 1 10491 721111 ST. SEMINOLE, FL 33777 I Page 45 of 80 C2023 SMART COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFF'S OFFICE (tsmartRESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communlcltions page of any such counterpart, or any telecopy or other electronic facsimile thereof, may be attached or appended to any other counterpart to complete a fully executed counterpart of this Agreement, and any telecopy or other electronic transmission of a signature shall be deemed an original and shall bind the party who made such signature. 33. Authority. Customer represents and warrants that it has the authority to enter into this Agreement with Provider, and that the party signing on its behalf likewise has authority to do so. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by the duly authorized Officers and Agents and have set their hands and seals hereto as of the day and year written below. Customer: INSERT. CUENTNAME'A{VDSIATE By: Name: Title: Date- Email: Notice Address: I Provider: Smart Communications Holdin` jnc. By: Name: Jon Logan Title: Chief Executive -Officer; ICEOi Date: Email,'lon.losan@smartcommunications.us Notice'of Address: 10491'7.2, St. Seminole, FL 33777 WWW.SMARTCOMMUNICATIONS. US 1 888-253-5178 1 10491 72N0 ST. SEMINOLE, FL 33777 I PaOe 46 of 80 •*2023SMART COMMUNICATIONs HOLDING. INC .fX r r BRAZOS COUNTY SHERIFFS OFFICE #Smort RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES CofTmunicaIic Schedule of Services Agreement This Schedule is between iNSERT'CL`IENT NAME AND STATE, hereinafter referred to as "Customer,' and Smart Communications Holding, Inc. and/or its designated subsidiary or assignee, with principal offices located at 10491 72nd Street, Seminole, FL 33777, hereinafter referred to as "Provider." This Schedule is part of and governed by the Master Service Agreement, the "Agreement", executed by the Parties. The terms and conditions of the Agreement are incorporated herein by reference. The Customer's Facility Name and address is: INSERT>CLIEN7 NAME INSERT-CLIEtVT ADDRESS _ _ _ INSERiLiENT STATE CITY AAID'Z1P CQDE Provider and Customer agree to the following terms and conditions in connection with Provider's installation and provision of inmate communication services to Customer's Facility: SmartKiosk'- and Secure Network 1. The SmartKiosk- system and its entire supporting infrastructure are provided at no_ cost to Customer or Inmates. 2. Provider will furnish the proprietary SmartKiosk" on a sufficient-ratio`tbased on the Average Daily Population ("ADP"). Customer shall determine which inmates have-access=toihe SmartKiosk 3. The SmartKiosk' is a custom, ruggedized and correctional_grade-Kiosk of our custom specifications that will connect to our secure network. 4. The SmartKiosk" software operating system and applications are'all custom -compiled for a corrections environment to ensure that only the minimum operating system components and applications are present. The inmate only has access to applications that are approved for their use, and the operating system is only allowed to connect to our own secure wireless network within the facility. 5. The network itself is designed to facilitate 'applications within a corrections environment. We utilize a deny -by -default policy on all traffic, so nothin -may traverse the network unless specifically allowed and enabled. We utilize a defense -in-depth strategy which employs many layers of security. If anyone layer of security is breached, there--are`many others to provide continuing protection. v G 6. We will provide INSERTAU_. N(, V-bf Smartkiosk" devices to the facility. 7. Each SmartKiosk® is assigned to a specific housing area and will only allow inmates within that housing 4C--. area to sign in and use;the Kiosk:, SmartTablet" and Secure Network 8. The SmartTablet system -and its entire supporting infrastructure are provided at no cost to Customer or in mates:;; 9. Provider wlll,flyrnish the proprietary SmartTablet" on a INSERTRATIO inmate to tablet ratio based on the Average Daily Population ("ADP"). Sufficient reserve tablets shall also be provided. Customer shall I,-determineiwhich inmates have access to the SmartTablet devices. 10. The SmartTablet" is a custom, wireless, ruggedized and correctional grade tablet of our custom specifications that will connect to our secure network. 11. The SmartTablet" software operating system and applications are all custom -compiled for a corrections environment to ensure that only the minimum operating system components and applications are present. The inmate only has access to applications that are approved for their use, and the operating system is only allowed to connect to our own secure wireless network within the facility. 12. The network itself is designed to facilitate applications within a corrections environment. We utilize a deny -by -default policy on all traffic, so nothing may traverse the network unless specifically allowed and enabled. We utilize a defense -in-depth strategy which employs many layers of security. If any one layer of security is breached, there are many others to provide continuing protection. WWW.SMARTCOMMUNICATIONS.US 888-253-5178 1 10491 72ND ST. SEMINOLE, FL 33777 Page 47 or 80 02023 SMART COMMUNICAT16Ns HOLDING. INC BRAZOS COUNTY SHERIFF'S OFFICE RESPONSE To RFP #23-124 Smart ELECTRONIC COMMUNICATION SERVICES Communicotions Distribution and Refurbishment Plan (SmartTablet" Devices) 13. We will provide a tablet charging station and "home base" within each housing unit within the facility. These home bases will be permanently installed into a housing area (e.g. wall mounted). Each home base provides the necessary connections for charging the tablets, as well as a convenient storage location to ensure all tablets are accounted for during non -usage times. 14. Each tablet is assigned to a specific housing area and will only allow inmates within that housing area to sign in and use a tablet. Individual tablets are not assigned to specific inmates. Any inmate in a given housing unit may use any tablet that is assigned to that housing unit. if a tablet that an inmate is using stops working, they can return it to a deputy for maintenance, and then take a different tablet and sign on and gain full access to their account and content. Provider will provide to the Customer a sufficient number of extra SmartTablet" devices so that the available number of SmartTablet" devices �All always meet the approved ratio. In the event a tablet stops working, no longer holds a c arge, is damaged, or is otherwise in need of service, facilitystaff can replace the malfunctioning tablet with, a, new working 5tm,artTableC. We'y ill provide pickup and deliveryof malfunctioning and replace—, "nt SmartTablet• devices at no charge to the Sheriff's Office. Damage (SmartTablet— Devices) 15. The tablets provided are ruggedized for use in a correctional setfing.,They have been drop tested from two stories high to a concrete floor without damage; however;, if an inmate isdetermined, they can be damaged enough to require repair. Should this occur, the facility:will be required to fill out a damage report form. We will seek restitution from the inmate:with the`assistance of your agency. During the term of the contract, should the number of intentionally damaged tablets exceed 10% of the original provided tablet inventory for a given twelve (12) month'period,'the facility will be responsible for the cost of the new replacement tablets. Inmate Telephone System 16. Customer grants to Provider the exclusive right to install and maintain inmate Telephone Services within and throughout Facility, including -for any future expansion of telephone service to buildings or locations under control of Facility, during the term of this Agreement. 17. Provider shall establish rates for`telephone services asset forth below. • Call Tvoe ` .. 6oliect i Pr epaid Lolled Prepaid Debit -- Local" =. . ^�'- T80 - --- TBd -- ---L—� tntraState Interstate i. T6f] ? TBD International N/A --� 78O TBD I � •a Deposit Fee Type Amount Per Deposit Live Operator $5.95 Secure, Online ::'ebsite ' -- $3 �0 Interactive Voice Response $3.00 -- - --- Lobby Kiosk (if applicable) i $3.00 Money Order j $0.00 ' Certified Check _ $0.00 WWW.SMARTCOMMUNICATIONS, US 1 888-253-5178 I 10491 72H0 ST. SEMINOLE, FL 33777 I Page 48 or 80 • t2023 SMART COMMUNICATIONS HOLDING. INC BRAZOS COUNTY SHERIFF'S OFFICE RESPONSE To R F P #23-124 ELECTRONIC COAAMUNICATION SERVICES Smart Communications Western Union* _ $0.00 *User is accessed fee by Western Union for the use of their service. i 18. This Agreement includes all other premises, whether now existing (e.g., if a different vendor has a contract and equipment at such premises, this clause applies at the earliest termination opportunity) or subsequently acquired, under the control of Customer within Provider's service areas. Customer will advise Provider in writing, of newly opened, acquired, or available premises, promptly, and Provider can evaluate installation of its telephone services at these premises. 19. In consideration of the compensation paid to Customer under this Agreement, Customer expressly waives carrier selection rights, where applicable, and Provider expressly reserves the right to select and/or contract for the local, intratATA and interIATA carrier selections for the telephones'subject to this Agreement and intended for placement at Customer locations. Smart Communications' Responsibilities (Inmate Telephone System) a: 20. 20. Provider's telephone services and system are provided by way of Provider's Smart-EVO- ITS terminals, which will be installed in quantities and at locations that are mutually agreed upon by both parties. 21. Provider shall service and maintain its telephone system and Smart-EVO- ITS,terminals at Provider's expense, except as otherwise agreed upon herein. Y. 22. Provider shall comply with the Americans with Disabilities Act (AUA) for all equipment it provides. 23. Provider shall provide the Customer an annual review of revenue performance, facility service needs, and expansion requirements and will discuss with t e'';Customer'the appropriate action to be taken by Provider at the Customer's request. 24. Provider agrees to pay Customer a commission of INSERT-iTS C0_ MISSION -;PERCENTAGE RATE of gross revenues collected from inmate phone system.u'sed. Said commission is based upon Customer's grant to Provider exclusivity for the services descritiedherein,"including secure two-way messaging, video visitation, and entertainment; jail administrative services, including customized information routing of grievances, medical request forms; etc.; commissary menu and electronic ordering as well as all maintenance to system. inc luding'pHi e,chapges, product drop and add, etc.; and all administrative tools. Custornees'Responsibilitles (inmate Phone System) 25. Customer agrees to prgvide'adequate space for installation of Provider's Smart-EVO'" ITS terminals, and easy accessibility for in 'ate us'during the normal operating hours. In the event Customer is not the owner of the premises,'GustBmer shall, where necessary, obtain permission from the building owner or owner's agent io'r a placement of the ITS terminals, and shall be responsible for any fees for use of required -riser c_able'and electric power. 26. Custome11 �'agrees'to:maintain the area around the ITS terminals and ensure safe and ready access by inmates. 27.'Customer :agrees to allow Provider access to perform maintenance during the established hours of accessibility as jointly agreed by the parties, except when access must be denied to ensure the safety of Provider. service personnel and/or to maintain institutional control. 28. Customer agrees to allow Provider, with prior written approval of Customer, access to and use of house cable and inside vrire at no cost, in order to install and provide telephone service. Any new house cable or inside wire required during the contract term will be at the sole expense of the Provider, unless otherwise negotiated with Customer. 29. Customer agrees that any relocation, expansion, addition, or removal of ITS hardware, equipment, or terminals, which would result in extraordinary expenses must be agreed to by Provider in advance of the cost being incurred or alternately, the cost be paid by Customer. WMN.SMARTCOMMUNICATIONS.US 1 888-253-5178 1 10491 72ND ST. SEMINOLE, FL 33777 I Page 49 of 80 S72023 SMART COMMUNICATIONS HOLDING, INC BRAZOS COUNTY SHERIFFS OFFICE #Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications 30. Customer agrees to exercise reasonable and ordinary care to prevent the loss through theft or damage to the ITS terminals and equipment from any source. 31. Customer agrees to, at its option, purchase and provide enclosures at its own expense for Telephones. In the event Customer elects to provide its own enclosures, Customer shall be responsible for installation and maintenance of said enclosures. 32. Customer represents and warrants that Provider's ITS system will be installed on property owned by the Customer, or if Customer is not the owner of the premises, Customer has obtained permission from the Facility's owner or owners agent. Smartlnmate" Electronic Messaging 33. Provider will provide a fully functional electronic messaging system for the inmates of the Customer's Facility (Smartlnmate"). Provider is responsible for providing and installing all of the hardware,'the software to include the operating systems and application software, and all networking requirements needed for operation of the system. Provider shall be exclusively entitled to all revenue derived from electronic messaging and photo delivery. 34. Provider will provide at no cost to Customer the labor for the installation of thi3 Sm"a—dinmate" electronic messaging system. 35. Provider will provide at no cost to Customer the labor, hardware, and software needed for the continued operating, maintaining, and networking of the electi_ onic`messagIng system. 36. Provider is responsible for all the costs and future costs associated -with any modification, reconfiguration, or upgrade of the electronic messaging system at the Customer's Facility. These costs do not include the costs of the actual electrical power.:' . 37. Provider will provide each inmate at Customer's Facility withcredits for INSERT_ QUANTITY messages per week at no charge, to satisfy the needs of.indig ent inmates. 38. Customer shall have the capability of monitoring and:reviewing all electronic messages and attachments sent through the electronic messaging system;;exeept those messages deemed to be privileged under law between attorney and client -."Further, Provider will maintain a record of all electronic messages sent through the electronic messaging,system fora period of seven (7) years from the time the message is sent. 7 39. Friends and Family can,access the electronic messaging and photo delivery system via the Smartlnmate.com website. 40. Electronic Messaging. Each`eme'Imessage is billed at INSERT^RA_TJT, which corresponds to INSERT QUANTITY crecJits:'�`. _ _ 41. Photo Delivery SeMce. Eac'h approved photo is billed at INSERT RATE, which corresponds to INSERT QUANTITIY `credits.. Customer's Responsibilities (Smartlnmate" Electronic Messaging) 42.' Customet.%A provide access to the Customer Jail Facilities and space within the Facilities, subject to ' operatlorial security requirements, for Provider to install, network, and maintain the electronic messaging system. Emergency access to the system will be granted as needed Monday through Friday 8:00 am to 4:00 pm. Non -emergency access will be granted within twenty-four (24) hour notice by Provider. 43. Customer will include information regarding the Smartlnmate" messaging system in Facility's Inmate Handbook and in all other areas where information on the Inmate Telephone System is located. 44. Customer will provide information regarding the Smartlnmate" messaging system in at least one location next to the inmate mailing address on Customer's website, with a link to the Smartlnmate.com website. WWW.SMARTCOMMUNICATIONS.US 888-253-5178 1 10491 72t7D ST. SEMINOLE, FL 33777 Page 50 or 80 V2023 SMART CODA 1.1 UN ICATI ONS HOLDING. INC BRAZOS COUNTY SHERIFF'S OFFICE #Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications 45. Upon completion of installation and appropriate system testing, Customer will allow the electronic messaging to go live within forty-eight (48) hours' notice of system availability. 46. Customer will provide a list electronically twice each day of all inmates residing in the Customer Jail Facilities and their current housing assignments. Provider will use this listing to ensure that each inmate is authorized to use Only those kiosks and tablets appropriate to their housing assignment. 47. Customer will give prompt notice, in writing, to Provider of any trouble or irregularity in the functioning of the electronic messaging system, as a whole. Patented Mal[Guard' Postal Mail Elimination System 48. Provider is the exclusive licensee of MailGuard', the patented postal mail elimination.system covered by at least U.S. Patent No. 10,0291,617 and multiple pending patent applications. 49. Provider shall provide its patented MailGuard' Postal Mail Elimination system at no cost to Customer. Provider's MailGuard' service converts regular incoming postal mail into an electronic document that is delivered to the Inmate recipient via the SmanTl abler- and/or SmartKlosk devices vuithin the AI Customer's Facility. 50. Provider shall provide all the equipment and support services to operate the.MailGuard' system and transmit incoming routine postal mail into an electronic documenf to be delivered to the inmate on the SmartTablet and/or SmartKiosk" at no cost to Customer. 51. For purposes of this agreement, "routine mail" means all. regularincoming correspondence between inmates, family and friends and excludes all legal mail; packages, books, magazines, periodicals and religious mail. All legal mail, packages, books, magazines, or other non -routine inmate mail will still be sent to Customer's Facility for delivery. 52. MailGuard' will only integrate with and transmit incoming routine mail to the 5martTablet" and/or SmartKiosk'" devices. 53. Provider is responsible for all the future'costs�associated with any modification, reconfiguration, or upgrade of the MailGuard' system at the Customerylail Facilities. These costs do not include the costs of the actual electrical power. -. 54. MailGuard- shall become the 'Ininates' designated Agent to process and electronically deliver incoming routine inmate mail pursuant to -Customer's mail policy which shall promote the intent of this Agreement. 55. Customer will instruct'and publish on its website that all incoming routine mail must be sent to the designated Post, Office'Box for electronic delivery via the MaliGuard' system. 56. Provider shall be;splely responsible for the cost of maintaining the Post Office Box designated by the Customer for inco''ming routine mail to be sent. 57. Provider''will retiie_veli coming routine mail from the designated Post Office Box and process and transmit thafm' ail in an expeditious manner. 58. Provider. will:shred all processed mail after 30 days unless the Customer requests in writing to Provider .that all ofa particular inmate's mail must be stored. 59. The.MailGuard' public website will allow inmates to log into their account and retrieve electronic copies of their processed incoming routine mail for thirty (30) days from the date of their release from the Customer's Facility. 60. Provider will maintain electronic records for a period of seven (7) years from the date of the inmate's release from the Customer's Facility. During the term of this Agreement and upon request, we will provide Customer with electronic copies of the requested record for the purpose of inspecting, examining, and auditing the Provider's records directly relevant to Customer's Facility. WNW SMAR TCOMIMUN[CATION S.US 1 888-253-5178 l 10491 7211D ST. SEMINOLE, FL 33777 Page 51 o. 80 02023 SMART COMMUNICATIONS HOLDING. INC BRAZOS COUNTY SHERIFF'S OFFICE #Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications 61. MailGuard' will provide Customer with the capability of monitoring and reviewing all electronic mail sent through the MailGuard' system, except those messag€s deemed to be privileged under law between attorney and client. Customer's Responsibilities (MailGuard') 62. Customer shall be responsible for informing inmates and inmates' friends and family that all routine correspondence must be sent to the designated MailGuard' Post Office Box. Customer will include information regarding the MalIGuard' system in the Inmate Handbook and in all other areas where information regarding the Inmate Mail Policy and Procedures are located. 63. Customer will provide Information regarding Customer's incoming postal mail polity, thd'MalIGuard' system and the MailGuard' procedure for processing and/or disposing of all incomingmail and pictures in at least one location next to the inmate mailing address on the Customer's website and very:clearly state that all incoming routine mail MUST be mailed to the MailGuard' designated Post,Office Box. 64. Customer will instruct on its website that all incoming routine mail must be sentto the designated Post Office Box for electronic delivery via the MailGuard' system and display:.information regarding the Customer's incoming postal mail policy, the MailGuard' system and the MailGuaYd.--procedure for processing and/or disposing of all incoming mail and pictures. 65. Should the Customer receive incoming routine mail instead of the de'signated,Post Office Box, the Customer will be responsible for the delivery of said mail to MaidGuard' for-p�ocessing. 66. Upon completion of installation and appropriate system tegting, Customer will allow the MailGuard' system to go live within forty-eight (48) hours' notice of syste'rr,'availability. 67. Customer will provide a list electronically twice each day of all inmates residing in the Customer Jail Facilities and their current housing assignments. 68. Customer will give prompt notice, in writing, to MailGuard' of any trouble or irregularity in the functioning of the MailGuard' system. Patented MailGuardLegal' System 69. Provider will provide, install, and maintain its patented MailGuardLegal' Mail system, which will include a sufficient number of MailGuardLegal' Mail Scanning Carts to handle the volume of legally privileged mail or other mail deemed to be legal mail'(the "Legal Mail") to be processed by the Facility. 70, Customer acknowledges and -agrees that Legal Mail must be opened in the presence of the inmate. The Legal Mail may be scanned for:electronic delivery via Providers kiosks or tablets, or printed to hard copy for physical delivery to the inmate, in accordance with Providers patented MailGuardLegal' system. 71. Provider will install and maintain its proprietary software and the additional infrastructure necessary to operate its -patented MailGuardLegal' system, at no cost to Customer. 72. The legal :mail may be Scanned in the presence of the inmate for electronic delivery to the inmate, in accordance with Provider's patented MailGuardLegal' system, or printed to hard copy for physical ,`delivery. to the inmate. 73:;.Cust6mee specifically understands and agrees that the MailGuardLegal' system does not allow for any electronkcopies of legal mail to be monitored, reviewed, or investigated. 74. Customer agrees to adhere to all applicable laws in order to maintain the privileged nature of privileged communications while using or supervising the inmates' use of Providers patented MailGuardLegal' Mail system. WNW. SMAR TCOMMUN[CATIONS.US 868-253-5178 1 10491 721111 ST. SEMINOLE, FL 33777 Page 52 of 8D 02023 SMART COMMUNICATIONs HOLDING. INC BRAZOS COUNTY SHERIFF'S OFFICE *Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications Video Visitation 75. Provider will provide at no cost to Customer a fully functional remote video visitation system for the inmates of Customer's Facility. Provider is responsible for providing all of the kiosks or tablets, the software to include the operating systems and application software, and all networking requirements needed for operation of the system. Provider shall be exclusively entitled to all revenue derived from remote video visitation system. 76. Provider will provide at no cost to Customer the labor for the installation of the video visitation system. 77. Provider will provide at no cost to Customer the labor, hardware, and software needed for the continued operating, maintaining, and networking of the video visitation system. 78. Provider is responsible for all the costs and future costs associated with any modification, reconfiguration, or upgrade of the video visitation system at Customer's Facility. These costs do not include the costs of the actual electrical power. 79. Provider will provide Customer with the Capability of monitoring the video visitations, except those visitations deemed to be privileged under law between attorney and client: Provid@r.will maintain a record of all parties of the video visitation system for a period of seven (7j year-s.from the time of the visitation. 80. Friends and Family can access and purchase and schedule the video visitation sessions via the Smartjailmail.com website. 81. Remote video visitation will be billed at NS_ER_T R_A_TE per minute, -subject to change by mutual agreement of the parties. 82. Remote video visitation will be made available to inmates 7 days a week, in keeping with the same hours and time availability of the inmate phone system. Grievances,' General and Medical Requests 83. We shall provide at no cost to the Customer and Inmate electronic general and medical requests as well as well as electronic grievance forms via the SmartTablet' and/or SmartKiosk" devices. 84. Our System presents Inmates with;a,list of available forms, and once a form has been selected and submitted, it is automatically routed to the appropriate person or department for processing. Law Library 85. Provider shall provide }access -via the SmartTablet' and/or SmartKiosk' devices to a law library at no cost. The law library provides access•to_ Federal and State statutes and case law, as well as a legal dictionary, practice manual:and other legal aides to assist inmates with researching material appropriate for their case. Electronic Entertainment and Education 86. Provider shali'provide access to electronic entertainment via the SmartTablet- at a rate of INSERT RATE ,perminute, which corresponds to [[varn�rn[v it IN Credit per minute. 87Provider will provide access to an extensive education platform where a variety of educational material can be made available. WWW.SMARTCOMMUNICATIONS.US 1 888-253-5178 1 10491 72ND ST. SEMINOLE, FL 33777 I Page 53 of 80 02023 SMART CORMI.IUNICATIONs HOLDIIJG INC BRAZOS COUNTY SHERIFF'S OFFICE *Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communlcotlons IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by the duly authorized Officers and Agents and have set their hands and seals hereto as of the day and year written below. Customer: iNSERT:CLIENTNAMEFANb 57A7� Provider: Smart Communications Holding. Inc. 8y• 8y: Name: Name: Ion Logan Title: Title: Chief Executive Officer (CEO). Date: Date: Email: Email: Ion.logan@smartcoihmunications.us Notice Address: Notice of Address: 10491 72.I St. . Seminole, FL 33777 ' WWW.SMAR TCOMMUNICATIONS. US 888-253-5178 1 10491 72ND ST. SEMINOLE, FL 33777 Pace 54 of 80 02D23 SMART COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES 2. REQUIRED FORMS AND DOCUMENTATION Q. LIST OF SUBCONTRACTORS (WSmart Communications RESPONSE: Not applicable. Smart Communications does not intend to utilize any subcontractors. S. REFERENCES Respondents shall provide a list of at least five (5) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. References received on previous solicitations for similar size and scope in the previous six (6) months may be considered in lieu of obtaining a new reference check. A negative reference may be grounds for disqualification of bid. Respondents are not allowed to use Brazos County as a reference. RESPONSE: Client Partner Facility: REFERENCE #1 Bell County Jail Address/Location: 2405 S. Loop 121, Belton, TX 76513 ADP and Jail Capacity: ADP: 1,1711 Capacity: 1,367 (Beds) System Architecture and Configuration: Implementation of a secure, independent broadband network to support various centralized/web-based inmate communications technologies and services; included installation of 114 ITS phone stations, 483 inmate tablets and 84 inmate kiosks System Capability and Service Options Provided: SmartEvo" ITS, Smartlnmate'" Electronic Messaging, MailGuard`, SmartVisit- VVS, SmartRequest-, SmartEd'", SmartEntertainment'L, SmartLaw-, AIS, Commissary Interface, SmartTablet" and SmartKiosk- Devices Primary Point of Contact: Sgt. Larry Gibson POC Phone and Email: 254-831-2235 1 larry.eibson@bellcounty.texas.aov Go Live Date: 11/18/21 Client Partner Facility: REFERENCE #2 Jefferson County Correctional Facility Address/Location: 5030 Highway 69..S., Beaumont, TX 77705 ADP and Jail Capacity: ADP: 879 1 Capacity:1,220 (Beds) System Architecture and Configuration: Implementation of a secure, independent broadband network to support various centralized/web-based inmate communications technologies and services; included installation of 95 ITS phone stations, 48 visitation phones, 216 inmate tablets and 46 inmate kiosks System Capability and Service Options Provided: SmartEvo" ITS, Smartlnmate- Messaging, MailGuard°, Commissary Interface, SmartLaw`" Library, SmartRequest-, SmartTablet' and SmartKiosk" Devices Primary Point of Contact: Chief John Shauberger POC Phone and Email: 409-835-8720 1 ishauberaer@co.iefferson.tx.us Go Live Date: 12/14/22 (ITS) and 6/28/19 (all other services) WWW.SMARTCOMMUNICATIONS. US 888-253-5178 1 10491 72`10 ST. SEMINOLE, FL 33777 Page 55 of 80 ®2023 SMART COMMUNICATIONS HOLDING, INC BRAZOS COUNTY SHERIFFS OFFICE ��A— a RESPONSE To R F P #23-124 T!2marc ELECTRONIC COMMUNICATION SERVICES Communicotiorl5 Client Partner Facility: Southwest Virginia Regional Jail Authority (SWRJA) Address/Location: 15205 Joe Derting Dr., Abingdon, VA 24210 ADP and Jail Capacity: ADP: 2,114 j Capacity: 2,525 (Beds) System Architecture and Implementation of a secure, independent broadband network to support various Configuration: centralized/web-based inmate communications technologies and services; included installation of 241 ITS phone stations, 601 inmate tablets and 103 inmate kiosks System Capability and SmartEvo"' ITS, Smartlnmate" Electronic Messaging, MailGuard', MailGuardLegal', ", Service Options Provided: SmartVisit'" VVS, SmartRequest SmartEd'", SmartEntertainment', SmartLaw"', SmartTablet'" and SmartKiosk" Devices Primary Point of Contact: Asst. Administration Lt. Col. Dwayne Lockhart POC Phone and Email: 276-739-3520 ext. 5008 1 dlockhart@swvria.com Go Live Date: 11/18/20 Client Partner Facility: REFERENCE #4 Brevard County Jail Address/Location: 860 Camp Rd., Cocoa, FL 32927 ADP: 1,564 1 Capacity: 2,000 (Beds) ADP and Jail Capacity: System Architecture and Configuration: Implementation of a secure, independent broadband network to support various centralized/web-based inmate communications technologies and services; included installation of 240 ITS phone stations, 653 inmate tablets and 55 inmate kiosks System Capability and Service Options Provided: SmartEvo" ITS, Smartlnmate- Electronic Messaging, MailGuards, MailGuardLegal', SmartVisit. VVS, SmartRequest , SmartLaw", SmartTablet' and SmartKiosk'" Devices Primary_ Point of Contact: Maj. Vere Samuel POC Phone and Email: 321-690-1500 I vere.samuelftbcso.us Go Live Date: 12/09/21 Client Partner Facility: REFERENCE #5 Washoe County Detention Facility Address/Location: 911 Parr Blvd., Reno, NV 89512 ADP and Jail Capacity: _ ADP: 1,300 1 Capacity: 1,299 (Beds) _ System Architecture and Implementation of a secure, independent broadband network to support various Configuration: centralized/web-based inmate communications technologies and services; included installation of 144 ITS phone stations, 466 inmate tablets and 53 inmate kiosks System Capability and SmartEvo`" ITS, Smartlnmate`" Electronic Messaging, MailGuard°, SmartVisit" VVS, Service Options Provided: SmartRequest", SmartE-1", SmartEntertainment', SmartLaw'", Carr missary i Interface, SmartTablet" and SmartKiosk'" Devices Primary Point of Contact: Division Mgr. Kimberly Lintz POC Phone and Email: 775-325-6410 1 klintz@washoecounty.M Go Live Date: 03/24/22 wWW.SMAR TCOMMUNICATIONS. US 1 888-253-5178 1 10491 72110 ST. SEMINOLE, FL 33777 I Page 56 of 80 02023 SMART CCMIMUNICAT101J9 HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE (*Smart RESPONSE TO R F P #23-124 ELECTRONIC COMMUNICATION SERVICES Communicotions T. PROPOSAL EVALUATION WAIVER By submitting a proposal or response, each Proposer/offeror indicated below agrees to waive any claim it has or may have against Brazos County (the Owner), Architect, Engineers, Consultants and their respective Commissioners, directors, employees, or agents arising out of or in connection with (1) the administration, evaluation, or recommendation of any proposal or response (2) any requirement under the Request for Qualification or related documents; (3) the rejection of any proposal or response or any part of any proposal or response; and/or (4) the award of a Contract, if any. The Proposer further agrees the Owner reserves the right to waive any requirements under the proposal documents or the Contract Documents, with regards to acceptance or rejection of any proposals, and recommendation or award of the contract. Note: The Statement of Affirmation Must be Notarized. STATEMENT OF AFFIRMATION The undersigned affirms that he/she is duly authorized to execute this waiver by the person(s) or business entity making the proposal. Firm's Name: Smart Communications Holding, Inc. Address: 10491 72nd St., Seminole, FL 33777 Proposer's Name: Jon Logan Positionrritle: CEO Proposer's Signature: Date: 06/01/23 Subscribed and sworn to me on this 1st day of June in the year 2023 My Commission expires a {p NQREM A. GUHNM Notary Pubik State cf P&dda Coming HH25M S EVIMS 4/27/2trzs WWW.SMARTCOMMUNICATIONS. US 888-253-5178 1 10491 7211D ST. SEMINOLE, FL 33777 I Page 571 or 80 02023 SAIART CO:.ILIUNICATIONS HOLDING- INC BRAZOS COUNTY SHERIFF'S OFFICE ����� RESPONSE To R F P #23-124 ELECTRONIC COMMUNICATION SERVICES WCommunicIritions U. ADDENDA The undersigned acimowledges responsibility for all addenda issued prior to closing date. No addenda will be issued less than 48 hours prior to the solicitation submission deadline. No. 1 No. Date 05/25/23 Date Brazos County Date Purchasing Department 200 S. TX. AVE., STE 352 BRYAN, TX 77803 PHONE (979) 3614292 FAX (979) 3614293 Addendum #1 to 23-124 Electronic Communication Services Issued: May 25, 2023 Change: Adding Reports Reason: Information Requested Adding reports that were requested, 1Vlonthly, Commission Reports (.ti ?Months) and Call Summary Report. Reports are attached on the online bidding website under attachments. This addendum should be signed by an authorized representative of the respondent and returned with the bid documents as specified in the bid. Acknowledgement o",ddendum: Signature:' Printed Name: Jon Logan, cEo WWW.SMAR TCOMMUNICATIONS. US 1 888-253-5178 1 10491 721111 ST_ SEMINOLE, FL 33777 Page 58of80 iD2023 SMART COMMUNICATIONS HOLDING, INC BRAZOS COUNTY SHERIFFS OFFICE #Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Cofmunicotlons V. CERTIFICATION OF PROPOSAL The under -signed affirms that they are drily authorized to execute this eontcaC4 that this bid nas not been prepared in collusion with any other Contractor, and that the contents of this bid have not been communicated to any other Contractor prior to the official opening. Signed By: Title: CEO Typed Name: Jon Logan Company Name: Smart Communications Holding, Inc. Mailing Address:10491 72nd St., Seminole, FL 33777 P.O. Box or Street City State Zip Employer Identification Number: 47-2886302 NCMD'A.WhIM40 Notary Pabfic CORPORATE SEAL IF SUBMITTED BY A CORPORATIOhW stataditrida END OF RFP NO. CIP 23-124 COMMHH2M15 urns 4/27f2M By signing below, Brazos County agrees that this RFP CIP 23-124 will be awarded to the vendor whose name appears above and both parties agree to e-terms-and conditions contained herein. r--- By: Brazos Countyf�Commissioner's Court Date: Iq L L& us i Q a Attest: Brazos County Clerk`i��lL/��!/� 'JVWN.SMARTCOMMUNICATIONS.US 888-253-5178 1 10491 721111 ST. SEMINOLE, FL 33777 I Page 59 of 30 D2023 SMART COMMUNICATIONS HOLDING. INC. BRAZOS COUNTY SHERIFF'S OFFICE RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES K. INSURANCE --1 Smart Commun)cotion5 A`CMD CERTIFICATE OF LIABILITY INSURANCE DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: U the certificate holder Is an ADDITIONAL INSURED, the polley(les) must have ADDITIONAL INSURED provisions or be endorsed. Il SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT NAME:_— BKS Partners MOVIE 4211 W. Boy Scout Blvd Ste 800 W. No. 813470.5023 - - N, ; 813 221-1857 -- - Tampa FL 33607 DO Sm mart Communications Holdings, Inc, INSURER a; Phoenix Insurance Company I 25623 10491 72nd Avenue INSUREQC. Seminole FL33M INSURER0: INSURER E : INSURERF: COVFRGr:FR CFQTIFICATF Al11MpFQ•c�cwcec7w QMernal a111aaQCQ. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ---jANi0 NNSR L TYPE OF INSURANCE INSURANCE 8U01L�— PN7uCV LAUNDER'PAUDWYYYPOLLCI'EFFTPo�N:11 E7fP i -- LROTS A X I COMMERCIAL GENERAL LIABILITY t_ CLAILISMADEOCCUR I H-63 -4wcs9s33--nL-23 ! 219a023 I 219a024 �PACH OCCURRENCE 51,000.000 DA?aTiGE'TbH1:NtED_. _ I PAELRSES�Fg_uc,r �a,t 5500.000 I 510,000 _- -� PERSONAL 6 ADV INJURY I S LOW,= GENERALAGGREGATE _ S2.OW.000 I S2,000,000 - - -- - I S GEKL AGGREGATE I= APPLIES PER Xj POLICY J PFIO- HOC OTHER: ! PRODUCTS - COUIPIOP AGG F___--_-____- B OLLODU.ELIABILITY ANY AUTO ( I BA-3W476B72-2?-MG 21SQ023 I 21Ba024 COMBINEDSIN LWI BODILY WJURY(Po or4 m? I Slow'0Do S FXX OY10ES0 I -I SCHEDULED AUTOS ONLY 'jjjji AUTOS � S MY �AUTOS ONLY , BOOBY WJURY (PeI arsQtWl 14 LOOP DAMAGES I I A I_X (026NEtiwLIAO ; X I OCCUR SUAS— CIARIS.LUDE I CUP•6P11341113•2373 719a023 i 219RD24 ( I EACH OCCURRENCE $5.000,000— AGGREGATE S S000.000 I DED X ! RETENTION f 1 �� ----I ! 5 WORNERSCOB@ENSATtt]N ANDEMPLOYERSUABq.1T1/ YIN ANYPROPPoETORPARTNER/EXECUrrvE OFFiCEfL'6ff(l®EREKCLUDI:O� (YanCa9ory In NN) B qes, O q In Nutter OESCRtPTtONOFOPERAIIIONSDebw NIA ' _ STAT.U_TE..-...._-.ER _ -_ 1_ E I 'o H �EL. EAQIACCIDENT E L DISEASE - EA EMPLOY'e Jyi rl S EL DISEASE - DOiICV LIAIT I -_— s CYW 6 L1e&a I I ZPLSIM75655-23-13 I 219a0'm N i i 2/ =,l E..ho waHe ewe 3,000000 3,000,0W OESCWIM OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Ammaf%W Remnla STrMQIde, may he am3crod Umma span Is r"wrem Evidence of Insurance SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. For Insurance Purposes Only AUTNORGOEDRURESENTATIVE f W 1VI S-2076 AGORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD WVVW.SMAR TC0MiMUNICATI0NS.US 1 888-253-5178 1 10491 721ID ST. SEMINOLE, FL 33777 Page 60 of 80 Q2023 SMART COMNIUNICATIOHs HOLDIPIG, INC BRAZOS COUNTY SHERIFF'S OFFICE #Smart RESPONSE To R F P #23-124 ELECTRONIC COMMUNICATION SERVICES Co(TlmunicLltions 7�`� C8RTIFIGA TE OF LIABIILIP11 INS+URAMCE I VAT N5!06MOr1V 12022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGH7S U?ON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRtM'tAYIVELY OR NEGATIVELY AMEND, SWEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, ANb THE CERTIFICATE HOLDER. MWORTANT: If the Certificate Bolder Is an ADDITIONAL INSURED, the poticy(les) must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED, subject to tha terms and conditions of life pal1q, certain policies may require an endorsement. A statement on this certilicatedoes not confer rights to. the certiileole holder In lieu of such endorsement(s). PRODUCER ;ff Mary Storfl do Paychax Insurance Agency, Inc. 1 q; (877) 286.6860 �) �vc NOf: 150 Sawgrass Drive ADDRESS: phscsrls@paycliex.cam Rochester, NY 14620 INSURED Payrdt5x SUSlness SoluIbM LLC A9. Emp: Smart CommWratians Cc9er Inc 911 Pano ma TIED Bout!f Rochesia, NY 14625 iNSURRR F • COVERAGES tat imnco-oeci nac, ni awc THIS IS TO CERTIFY THAT THE FQLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD IpIDICATED. NOTWITHSTANDING ANY•RE_ OUIREMENT, TERI.) OR -CONDITION OF ANY. CONTRACT OR OTHER DOCUMENT WITH RESPECT TO wHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOYJN AWAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPEOPINSURANCE roolitrusq POLtCYNUN6ER us9D0!!''/rYY tit M1t LDlT9 COa7MOH9ALGWERALUADUM I EACHOCCURRENC_E $ CLAI L344ADE Fl OCCUR DAiDtfi°IISHEiTE _ — t E1E0 LXP r os Cnxnl 5 --- — -- - -- l:— PERS01ML&AUvINAMY s AGGREGATE "WrAPPIIESFEB: GENERALAGGREQATE GEM S PRDOUCT9 •CgtP,DP/100l6 _ _ P..' 17LOC OTk I S t AUTOMOILEUABWTY ==11141119 u&ur 6 ANY AUTO 3 aODdY INJURY Tel pc.•sml OWNED SCHEDULED AUTOS ONLY _ AUTOS BODILY C17UIiY(Perascidam 6 HIRED N@ 4DVflQD AUTOS MAY AUTOS ONLY I EAT1rlaAFa n RrY S I] 6 UAe FICH OCCURRE_iCEw[attSA AGGREGATE 9ct59 UID WA � _— DED RMtRDNS S LWRAFRSC011PEnSATf01t AND ELWLOYFJLS' LIA&UTr YIN 106101112022 , X ATUTE- q�, _ A A.NVPFOPFUET� anLuaEoxECUT7YE orrlcEwuErElEnExcLUDEo1 N� NrAj PAC 12-68-32U2 08101/2023 ELEACHACCIDENT s 2.000,01:0 tuard.10V In n ryecss.. �.sl6o Utdxr DESCFi!'tfON 11 EL DLSEA9E :EA BAPLOYEE $ 2.0 r) 000_ ELDISEASE- POLICYLn^-HIS OOO,Os� OF OPERATIDT["s ENaa• �O6lOV2022 ILocation CDVGrago Period: &OV2023 Client# 20010809-FL CESCP. MNOFOPERARONS!LOCAnoiSJVMCLES(AcoNOTo7.Aadmml�IRmxr:s�nxanrmayene7rrrcrdo�neapmbT@y�uaat D Smart Cornmu0caGons C«Der Inc 10491 72nd St only tliae mtmptoycea oG daDal LfiL+rel7tr,eLicls Semincle, FL 3377T to: Smart Communications Cooler Inc SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 10491 72nd St THE EXPIRATION DATE THEREOF, NOTICE VWLL BE DELIVERED IN Semincle, FL 33777 ACCORDANCE YATH THE POLICY PROVISIONS, AUn1ORQEDREPRESENTATNE L 01988.2015 ACORD CORPORATION. All rtahta resarvari. r,a.uau zo lauhtrwi The ACORD name and loco are realstered marks of ACORD i .T�6t' N1WW.SMARTCOMNUNICATIONS.US I 888-253-5178 1 10491 7211D ST. SEMINOLE, FL 33777 I Y2ge �_-I Of 80 V2023 SMART COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE S�l�r� RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications EybefBisk Declarations Claims-M®de: Tho Liability Insuring Agreements are provided on a Claims-Mado basis, and cover only Cialms first made during the PollCy Period, or any applicable extended reporting period Please road the Polloy. Defense Within Limits: The Limit available to pay settlements or Judgments will be reduced, and may be completely exhausted, by Defense Costs, and any retention will be oppiiad against Defense Costs. A limit left blank for a coverage means that such coverage Is not included. An entry for any other provision left blank means that such provision does not apply. The Insurer has the duty to defend Cialms. CyberRlsk Aggregate LimtC $3,000,000 Liability Limit Retention Privacy and Security $3,000,000 $25,000 Payment Card Costs SubJeet to Privacy And Security Media Technology Errors And Omissions Regulatory Proceedings Breach Response Privacy Breach Notification Computer and Legal Experts Betterment Cyber Extortion Data Restoration Public Relations Cyber Crime Computer Fraud Funds Transfer Fraud Social Engineering Fraud Telecom Fraud Business Loss Business Interruption Dependent Business Interruption Dependent Business Interruption - System Failure Dependent Business interruption - Outsouree Provider Dependent Business Interruption - Outsource Provider - System Failure Reputation Harm Retention $3,000,000 $25,000 $3,000,000 $25,000 Limit $1,000,000 $1,000,000 $1,000,000 $100,000 $1,000,000, Limit $100,000 $100,000 $100,000 Limit $1,000,000 $250,000 Retention $25,000 $25,000 $25,000 $10.000 $25,000 Retention $10,000 $10,000 $10,000 Retention CYB-15001 Rev. 06-20 Page 1 of 2 O 2020 The Travelers indemnity Company. Ali rights reserved WWW_SMAR TCOMMUNICATIONS. US 888-253-5178 I 10491 7211D ST. SEMINOLE, FL 33777 Pace 62 ci 80 *2023 SMART CWALIUNICATIONS HOLDING. INC BRAZOS COUNTY SHERIFFS OFFICE RESPONSE TO RFP #23-124 ELECTRONIC COMMUNICATION SERVICES System Failure Additional Finest Party Provisions Accounting Costs Limit Betterment Copardapation: % Period Of Restoration: 180 days Period Of Indemnity: days Wait Period 72 hours Business Loss Retention: Emergency Costs Limit Knowledge Date: P&P Date: Retre Date: Fob-mary 09 2015 $100,000 Extended Reporting Period Months Percentage of Annualized Premium Yo Smart Communications CYB-15001 Rev. 08-20 Page 2 of 2 O 2020 The Trr el-e s iPdernnrfttj Cornparif. All rlyi,3 reserved WM'.SMARTCOMMUNICATIONS.US 888-253-5178 10491 72"1 ST. SEMINOLE, FL 33777 I Page 63 of 80 9,2023 SMAR7 COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE *Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications 3. PRICING [Section R] Submit a breakdown and description of all rates, free, and surcharge for the telephone system, mail processing, video visitation, and electronic mail and communications systems. All fees to be charged must be disclosed. The Contractor must disclose and describe any other fees or surcharges that will be included on the cost of the telephone service, mail service, video visitation, and electronic communication systems or if applicable, any other fees charged to the public aside from the normal taxes, including any potential additional fees or charges to the remote visitor for optional features that the facility might choose from the Contractor. Any fees charged and not disclosed in this response will be grounds for contract termination. Single Payment calls shall not exceed FCC or state mandated per -minute rate caps. Cost Proposal/Financial Offer Overview Smart Communications is presenting the Brazos County Sheriff's Office with a comprehensive inmate communication technology/service package. This package is composed of Smart Communications' SmartEvo" ITS, SmartVisit'- VVS, Smartlnmate" Electronic Messaging System, SmartEntertainment- Streaming Media Platform, as well as the following value-added technologies, services and benefits at no cost: • SmartEvo" ITS service with voice biometrics, call • SmartKiosk'" and SmartTablet" devices with Wireless transcription and other advanced call Charging Stations management/investigative tools • Two free 30-minute WS sessions every week for each • Two free 10-minute ITS phone calls every week for inmate ($105,120.00 annual value) each inmate ($91,104.00+ annual value) • Smartlnmate" Electronic Messaging System service, • Patented MailGuard' Postal Mail Elimination including two free Smartlnmate- messages every week System service ($87,600.00 annual value), for each inmate (537,960.00 annual value) • Patented MailGuardLegal' System service • Free unlimited Attorney Messaging with Legal ($43,800.00 annual value)' Document delivery and eSignature functionality • SmartRequest Digital Request/Grievance/ Medical • SmartEd" and SmartReentry" tablet -based inmate Form System service educational resources and rehabilitative programs • Jail Management System (JMS), Commissary and Related Systems Interfacing • All hardware with installation and software upgrades • SmartLaw" Digital Law Library ($20,000.00 annual value) • 24/7/365 live, U.S.-based customer and technical support provided Rased on an Inmate average daily 000ularion (ADP) of 7?0 WJVW.SMAR TCOMMUNICATIONS. US 1 888-253-5178 1 10491 721111 ST. SEMINOLE, FL 33777 I Fage64of80 b2023 SMART COMMUNICATIONS HOLDING. INC BRAZOS COUNTY SHERIFF'S OFFICE RESPONSE To R F P #23-124 ELECTRONIC COMMUNICATION SERVICES To further strengthen the County's budget, our offer also includes: • 85.0% commission on total gross SmartEvo- ITS revenue • 60.0% commission on total gross SmartVisif' VVS remote video visitation session revenue • 50% commission on total gross SmartEntertainment- revenue • 100% commission on total gross SmartEvo- ITS Inbound Voicemail eXchange (VMX") revenue provided at a fixed rate of $1.00/voicemail. Additional information about all aspects of our proposal, technologies, services and benefits is provided in greater detail in the sections that follow. qSmart Communicotions If you have any questions or would like to discuss modifications to our proposed offer, please do not hesitate to contact me directly via email ion.loean@smartcommunications.us or phone 888-253-5178. Thank you for your consideration and we look forward to continuing our partnership with the Brazos County Sheriff's Office. Respectfully, Jon Logan CEO - Smart Communications WWW.SMAR TCOMMUNICATIONS. US 1 888-253-5178 1 10491 721I0 ST. SEMINOLE, FL 33777 Paga C5 of 85 *2023 SMART COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFF'S OFFICE RESPONSE To R F P #23-124 ELECTRONIC COMMUNICATION SERVICES Smart Communications' state-of-the-art SmartEvo" ITS includes: Administration and Control I • Robust call scheduling and control feature set provides automated and manual, granular control over all aspects of telephone availability and access privileges • Multiple call analysis tools providing standard and customizable reports • Easy to manage global and personal allowable number lists • Secure, web -based design provides full on -site and remote access to all administrative controls and tools based on user permission level Security l • Voice biometrics • 3-way calling and hook -switch dialing detection and prevention • Positive DTMF call acceptance • 24/7/365 remote network monitoring ensures 99.99% uptime Recording Storage and Retrieval I • CDRs, call recordings and systems data are stored on encrypted and redundant storage area networks (SAN) at three separate geographic locations • All CDR and call recording data remains securely stored and accessible to staff for one year or longer after agreement expiration Download a single file or select a set of call recordings to play back, burn/copy or email in .MP3 file format Smart Communlco-tions Call Monitoring and Investigative Tools) • Unlimited and undetectable live call monitoring • Hot number/call watch list offering text, phone or email alert notifications • Call transcription with translation and keyword search capability • Advanced case management tools to help investigators better track and manage assets for specific incidents or individuals that can be shared securely with external law enforcement agencies • "Best Known Name and Address" feature queries internal client databases to help locate the address associated with telephone numbers Optional Value -Added Features • Compatibility/deployment of on -site, visitation telephone hardware • Interoperable with SmartTablet" and SmartKiosk" devices to provide tablet/kiosk-based calling • Indigent calling feature to configure free call quantity limits to predesignated numbers, designated call durations and calling windows • Custom speed dial to agency -defined numbers and/or designated voicemail boxes for inmates to contact PREA, crime tips, public defenders, etc • Seamless Video Relay Service (VRS) and Video Remote Interpreting (VRI) interfacing SmartEvo- ITS Service and Commission Call Type Surcharge Collect Call PrePaid Collect Prepaid Debit Commission Rate/Min. Call Rate/Min. Call Rate/Min. Rate Local N/A $0.14 $0.14 $0.14 85.0% IntraState N/A $0.14 $0.14 $0.14 85.0% Interstate N/A $0.12 $0.12 $0.12 85.0% International N/A $0.14 $0.14 $0.14 85.0% NOTE: ITSrotes and commissionable revenue do not include local, state or federal taxes, or any amount smart Communications collects for payments required by statutory or regulatory programs mandated by governmental agencies, such as the Federal Universal service Fund. SmartEvo- ITS Voicemail Exchange (VMX') service is available. This service allows public users to leave up to a 60-second voicemail for a charge of SI.001voicemail message. The County will receive I00.0 o commission on total gross VMX' revenue WWW.SMAR TC0MMUNICATIONS.US 1 888-253-5178 1 10491 72'10 ST, SEMINOLE, FL 33777 I page n--i of 80 1Q2023 SMART COMMUNICATIoNs HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE _ #- RESPONSE To RFP #23-124 T!zmarf ELECTRONIC COMMUNICATION SERVICES Communications Smart Communications' SmartVisit' VVS was introduced in 2015 and remains the mosto intelligent video visitation platform in corrections. SmartVisit" utilizes industry exclusive content filtering software and a robust web -based scheduling application that streamlines and S s automates the visitation process to provide a true "self-service" video visitation experience with zero staff involvement. Our advanced content filtering software eliminates the need for staff to "baby-sit" a visitation session. Only the users face is shown, blocking out all other content, such as backgrounds, gang signs/hand gestures, nudity and other "virtual contraband." i NOTE: This recording is housed in cloud storage and is available indefinitely. The secure, web -based SmartEcosystem" Dashboard provides authorized staff with access to important VVS details, reports and information, including: • Welcome/Dashboard: provides a summary view of the number of visits scheduled each day for the week, units offline, recording space and a message board. • Session History Report: includes visitor/inmate name, session date, session start/end times, visitor station location and inmate/pod station location. • Video Visitation Recordings: Recorded visits are searchable, viewable and downloadable in .MP4 format. • User Activity Reports: details facility staff use of the system, by user. Additionally, our SmartVisit" VVS helps keeps inmates connected with their family and friends by supporting Video on Demand (VOD) which allows inmates to initiate their own remote video visitation sessions on SmartKiosk" orSmartTablet` devices with no minimum usage requirements. WWW SMARTCOMMUNICATIONS.US 1 888-253-5178 1 10491 721111 ST. SEMINOLE, FL 33777 1 F.-.ue of 80 *2021 SMART COMMUMCATIONs HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE #Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communicn#ions Visitation Type I Rate/Minute ' Commission Rate Local (On -site) �— FREE N/A Remote Attorney $0.20 I Remote (Scheduled) $0.20 60.0% Remote (Video on Demand) $0.20 Smart Communications' offer includes the provision of our Smartlnmate- Electronic Messaging System service. This highly intelligent system allows inmates to stay in contact with their friends and family via a controlled electronic messaging platform like email. Smartlnmate" has many built-in investigative features; for example, Smartlnmate" can automatically monitor and send instant notifications when messages containing user -defined keywords or names are transmitted, or when inmates being shadowed under investigation send/receive messages or connect with a new public user. Smartlnmate' also collects data on public users who communicate with inmates at your agency. Such data includes connected inmates, phone numbers, IP-addresses, email addresses, GPS locations and more. Smartlnmate' messages are fully keyword searchable with keywords highlighted in the search results. WWW.SMAR TCOMMUNICATIONS. US I 888-253-5178 I 10491 72"0 ST. SEMINOLE, FL 33777 I pa. qo 68 Of 81) �2023 SMART COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFF'S OFFICE *Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communications hires Imy.fT lag R�!aten!e+ SS,If}�455 .:Pan' subjtct RE CoMAlwM r�•.,,s�., __- .._... 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Reasurt ,1 iljFourai hurt m r tcs,argr ru is kqe. t° r ttcEd u to do that tat n:e babv this wcekiui sit bdc'r, v.ah mareah an call tsrbf42 a : ;= buini tout tee: an dime, wane tettfe anal eat an drib ns(h the Wtitei an u Gatla tf!:t4i ttp�iit tt the reason th_j going so nose is that cause this happAp b" l ioid;u'ihe:iat rtvtcw nnv a'heh ! t1k The tidy when i :SOS on the founh DOG4 Ate Said if tn"' c�+'Eack thei matt go &tay sr, easy so }tut keep doing th+y hl-Ctda sLls an seeing them every rhtS ntC,S.' 9c has a., bceit t+et:, an pray a:eay:h!ng feiu b ok cause clod a?lt Make it ok; rhpy'Just try-intl to reoev.rtl. makc xue th s nc+ -r tmppen ®qam thins of IIAT'kecp churl in stbck fa nha: im tCillral lhay'tali rq-:h=Ri. they n!S( (410g SD 4 .Je Uirwi5 afl lA:S :Z 5ent Flora tocatwn There are other riessa,]?i assc{i`ted %%,Wt this cotrw-r;abon Lte (County ka:l ttou%lnq Met •!r--ftl—klz s �•ess q; Smartlnmate" also includes a specialized Attorney Messaging feature with eSignature functionality. This feature allows vetted attorneys to exchange electronic messages and legal J�• documents confidentially with inmates at no cost. With eSignature functionality, attorneys can insert required signatures, initials and/or date stamp fields into a legal document. This function �L helps improve efficiency by eliminating the need for legal documents requiring an inmate's signature to be physically mailed to the facility. Val. Additional Terms and Conditions. X_rill. Entire Agreement. This Agreement. along with any, altachmen►-r or addendums, represents the entire agreement between the parties. Therefore, this Agreement supersedes any prior agreements, promises, conditions, or understandings between the Client and Attomey. This Agreement may be modified or amended if the amendment is made in writing and is signed by both parties. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the dates written hereunder. Attorney's Signature Print Name Date Client's Signature Date Btca Print Name Page 6 of 6 wwW.SMARTCOMMUN[CATIONS.US 1 888-253-5178 I 10491 72h0 ST SEMINOLE, FL 33777 I Pale 69 or 80 02023 SMAR i COMMUNICATIONS HOLDING, INC BRAZOS COUNTY SHERIFF'S OFFICE *Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES ComrnunicLitiorl5 Inmates can enter the appropriate data (i.e., their signature, initials, date stamp) into the legal document's required form fields and send the completed document back to their attorney. The title, status and date of all legal documents exchanged are recorded for reference purposes. Legal RetainerAgreernent Julia Signed 04/212023 h . LegaRetainer2 Julle ' Sent 0-V2112023 C-olnpe: S 1022 nT sm. n �_^tamr-st;.na AN F:phn ?eae.—.el Pr vuy 70t4( - 72-5 a!:—Q • vm. 't- En, -,, Or irraW Additionally, Smartlnmate' allows approved contacts to share digital photos with inmates. Prior to delivery to an inmate, staff can electronically approve or reject the photo. if "virtual" contraband (nudity, offensive gestures/behaviors, etc.) is detected during the review process, the photo is rejected and is not delivered to the inmate. The sender is notified when a digital photo they attempted to share with an inmate is rejected. This notification includes the reason why the photo was rejected/not delivered. The photo sharing/delivery function of Smartlnmate- allows only approved contacts to share digital photos with inmates. Inmates are not able to take or share photos. Service Type Service Rate Internal Facility/Staff Text Messages FREE Attorney Messages with Legal Document delivery and eSignature functionality FREE _ Text message (up to 30,000 characters) $0.50/message Photo Attachment (inbound only) I $1.00/photo WWW.SMAR TCOMMUNICATIONS. US 1 888-253-5178 1 10491 72"Ll ST. SEMINOLE, FL 33777 i Page 7 0 0 f 80 02023 SMART COMIAUNICATIoris HOLDING IrJC BRAZOS COUNTY SHERIFF'S OFFICE Smart RESPONSE TO RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communicci''tions Smart Communications' offer includes the continued provisioning of our patented MailGuard' Postal Mail Elimination System service at no charge ($87,600.00 annual value). MailGuard' provides a complete solution to one of corrections' longest running problems and security loopholes —contraband and secret communications entering facilities in inmate postal mail. MailGuard' keeps correctional staff and the inmate population safer by providing a remote, virtual mailroom that processes and electronically delivers inmate postal mail with zero agency staff labor or exposure risk. • �� Nl�il��r�� POSTAL MAIL ELIMINATIO i I 't-i 11 � 1 Non -privileged Inmate postal mail is sent directly to our MailGuardp processing center located in Seminole, FL. Upon arrival, our highly trained staff utilizes cutting -edge technology to convert the inmate mail into a high - definition, full -color, digital .PDF file. These digital files are then uploaded to Smart Communications' intelligent MailGuard' platform for facility staff review/approval. After review/approval the digital mail files are automatically delivered to the inmates via SmartTablet" or SmartKiosk'" devices available at the facility. In addition to eliminating the risk of contraband entering a facility via mail and providing a streamlined, labor - free, automated means to process inmate postal mail, MailGuard' also serves as an invaluable investigative/ intelligence gathering tool. Digital mail is database searchable and allows investigative staff to gain intelligence and eliminate secret communication. Another value-added feature of Smart Communications' MailGuard' System is our MailGuardTracker.com website. This public website allows mail senders to check the delivery status of their mail by signing up for a free account. Users are assigned a unique MailGuard' Sender ID, enabling them to log in and see if their mail has been received, approved or rejected. Users are also offered optional email or text message notifications to receive status updates and can have their rejected mail returned to them electronically. WWW.SMAR TCONIMLINICATIONS. US I 888-253-5178 1 10491 72110 ST. SEMINOLE, FL 33777 I Face 71 pi 50 t-2023 SMART COI.IIAUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE *Smart RESPONISE To R F P #23-124 ELECTRONIC COMMUNICATION SERVICES Communiontions All MailGuard' processed mail and Smartlnmate" Electronic Messaging correspondence along with photos received are made available for inmates to download for up 60 days after their release at no charge. Our offer also includes the continued provisioning of our patented MailGuardLegal' Privileged Mail System service at no charge ($43,800.00 annual value). This field -proven system eliminates delivery of illicit substances through privileged legal mail without violating inmate confidentiality or privacy rights. The system includes a portable MailGuardLegal` Cart equipped with customized hardware, allowing inmates to open, scan and print their legal mail under the direct supervision of an officer. Smart Communiations' proposal includes the continued provisioning our SmartRequest" Digital Request/Grievance/ Medical Form System service. As the world's first digital inmate Q request/grievance/medical form system in corrections, SmartRequest" is also easy to use, customizable and detailed. SmartRequest" automates the inmate form process and helps eliminate paperwork. Electronic forms are centrally tracked and managed, putting an end to shuffling paper forms around the facility. Requests are responded to electronically allowing inmates to get answers quickly; the system can provide automated standard responses and status updates to all involved. The workflow on the SmartRequest' platform is custom-tailored to department policies and is easy to customize without vendor assistance. Limitations, timers, forwarding, notes, reassignment, escalating, appeals, JMS integration, automated reporting (including keyword tracking) and more are all standard features. Smart Communications' SmartKiosk'" and SmartTablet" devices will be continued to be configured to provide inmates with self-service access to a digital Law Library at no charge ($20,000.00 annual value). This value-added benefit reduces staff burden by eliminating the need to escort inmates through the facility to access legal resources. The digital Law Library is kept current with real-time updates, meeting the legal needs of inmates. It provides inmates with access to Federal and State statutes and case law, a legal dictionary, a practice manual and other legal aids to assist them with research pertinent to their case. The time an inmate spends accessing the Law Library is logged and retained in our system to create an audit trail, providing proof of access to help reduce and counter legal disputes. WWW.SMARTCOMMUNICATIONS. US 1 888-253-5178 1 10491 721111 ST SEMINOLE, FL 33777 1 F��ge'Z a' 80 (02023 SMART COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE RESPONSE To RFP 423-124 ELECTRONIC COMMUNICATION SERVICES snort Communicotions Smart Communications will continue to interface with the County's JMS and host your commissary vendor's menu at no charge. These interfaces will allow inmates to order commissary directly through the SmartEvo" ITS, SmartKiosk'" devices and SmartTablet" devices. Smart Communications has over a decade of experience in the research, development and delivery of custom, correctional -grade kiosks and tablets. Our SmartKiosk" and SmartTablet'" devices are engineered to withstand inmate abuse and meet the unique Safety and security requirements of correctional facilities. Each SmartKiosk- device connects via Cat5e or Cat6 Ethernet cable to a dedicated port on an Ethernet switch that is connected to a dedicated Local Area Network (LAN). This connection allows SmartKiosk'" devices to connect to other allowable devices on the LAN or over the Wide Area Network (WAN). All SmartKiosk" devices feedback to a central router and firewall located within the facility. A secure connection from the facility to the SmartVisit'" application located in Smart Communications' data center is provided to allow SmartKiosk" devices to be managed. SmartKiosk' devices are capable of being powered by 110VAC or POE via the connected network Ethernet cable. The SmartKiosk'" is composed of a 17.0" touchscreen LCD display designed for high -threat environments, a high -definition IP camera and other electrical/computer \J hardware mounted in a high -strength, 12-gauge steel housing. The housing fully encloses the internal components and does not have any openings or external hinges which prevents tampering and exposure to liquids. The housing also features smooth rounded edges to prevent injury and a rounded top design. To provide optimal sound quality and user privacy, SmartKiosk" devices are equipped with a corded telephone handset. The handset is constructed of heavy-duty polycarbonate molded plastic and does not contain any removable parts. The handset's cable is contained in a flexible, stainless steel, armored sheathing with a pull strength that exceeds 1,000 ft-pounds and is attached to a SmartKiosk'" device via a bayonet lock method. Smart Communications' wireless SmaitTablet- devices offer a variety communication services and resources to help keep inmates connected and informed. Our devices can be configured to provide inmate access to the following applications: WWW.SMARTCOMN4LIN[CATIONS.US 1 888-253-5178 1 10491 7211D ST. SEMINOLE, FL 33777 1 P� I g -,3 a 80, *2023 SMART COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFF'S OFFICE #Smart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES CDmmurlicotions • Phone Calls • Video Visitation • Messaging • Entertainment: Movies, TV Shows, • MailGuard° Digitized Postal Mail • Education and Reentry eBooks, Games, and Music/Radio a Law Library Content • Requests, Grievances and Medical Job Search Q PDF Viewer/Documents Forms a Commissary Ordering • Calendar • Facility (Notices, Informational . Video Relay Services (VRS) • Trust Account/Debit Lookup Documents and Videos 9smart 04 11 1 J 0 m� Conta.ts McJa postal LWI Photos play Requests 0 ffill ®t fff Grievance: Medical Calendar Lm Library visitation On -Demand video Chat 40 r•� logo Noti:es Education lnfermation My Account Language Log Out All aspects of our SmartTablet" devices and wireless charging stations are purpose-built from the ground up to meet the unique durability, security and safety requirements necessary to support safe, reliable and hassle -free operations within a correctional environment. Our 41`' generation SmartTablet" device's 7.0" touch screen LCD display is protected by a 2mm thick, chemically strengthened, glass cover. The display glass is composed of alkali-aiuminosiiicate material that makes the glass tougher and scratch resistant, which allows the glass to survive impacts, deep cuts and SmartTablet-(front view) scratches.aP%,Battery Charge Status LEO, bi-colored (red v battery charging, green m battery fully charged) Built-in Camera, 2 MegaPixel' Ambient Light Sensor (auto-adiusts screen brightness) Built-in Microphone Built-in Speakers with Adjustable Volume Control .Cmmere !:enty attanNeddw— ,laC.rnj>lnreCLion5eCL,Htye %!n..nn smart Visit"' Ws appNcarion use. WWW.SMA.RTC0MMUNI"AT IONS.US 1 888-253-5178 1 10491 72110 ST. SEMINOLE, FL 33777 I Vega 1-4 cf 60 02023 SMART COMMUNICATIONS HOLDING. INC SmartTablet" Device Overview BRAZOS COUNTY SHERIFF'S OFFICE RESPONSE TO RFP #23-124 ELECTRONIC COMMUNICATION SERVICES The device's LCD display and internal components are housed in an ultra -rugged and chemical -stain resistant Lexan° polycarbonate (PC) resin polymer. The outer edge of the housing is lined with 20 security screws that require a custom too! for removal. To further prevent inmates from accessing components or hiding contraband in the device, the interior of the device is only accessible after all 20 security screws have been removed. Four additional security screws are used to secure the cover of the compartment that houses the device's micro USB service port. SmartTablet- devices are also equipped with a standard 1/8" (3.5mm) TRRS Auxiliary Audio Jack that is compatible with most earbuds, headphones or headsets offered by the County's commissary provider. SmartTablet" devices are produced in batch lots. To Smart Communicotioil5 Security and Identification 5ntar1Tabte9'ireor clew) ar 20x outer edge security screws prevents access/tampering E with the internal components 6Z Modal, serial number, FCC ID and compliance details- '_-1 'A Secured compartment housing micro USB service port' assure quality after production, devices are selected'Device SRYalso emOcssedanOrMar facing cemparrmenrcover. at random from the lot and are subjected to a variety of free fall/drop endurance, chemical resistance/corrosion endurance, operational/storage temperature shock and other quality control tests. SmartTablet` devices are powered by an internal, 3.7v Safe Contact Charging rechargeable li-ion battery. When fully charged, a device can be used continuously for more than 8 hours. ! Custom, FCC compliant wireless charging stations are provided that can charge up to 10 SmartTablet devices �j simultaneously. Our charging stations feature safe contact charging technology, which maximizes 11■I�' ��( convenience, safety and security. Our charging slots I -- --- feature electronic short circuit protection and do not L SmartTablet (bottom O w) SmartTablet'WtelessCharonbStation have single use fuses that would need to be replaced. A SmartTablet" is charged by simply inserting the device, face up or face down into any of the wireless charging station's slots. When inserted, the +/- charging pads located on the bottom of the tablet engage the charging pins in the slot, which automatically initiates the battery charge cycle —there are no cables or wires to connect or exposed ports. The battery charge status is indicated by the bi-colored LED located on the top of the tablet device. The LED turns from red to green when the device's battery is fully charged. Our charging stations are only capable of charging SmartTablet` devices, and unlike charging stations offered by other vendors, they cannot be used to charge contraband electronic devices, such as cell phones. This design also reduces staff burden, as inmates can check-out, check -in, charge and store SmartTablet" devices with zero involvement from facility staff and no clunky charging carts to manage. WWW.SMARTC0MMUNICAT10NS.US 888-253-5178 1 10491 7211D ST. SEMINOLE, FL 33777 I Page 75 ci 80 *2023 SMART CGIANUNICATIONs HOLDING, INC BRAZOS COUNTY SHERIFFS OFFICE (Osmart RESPONSE To RFP #23-124 ELECTRONIC COMMUNICATION SERVICES Communicotiorls SmartEd" and SmartReentry"tablet-based inmate education platforms will continued to be provided at no cost to inmates or the County. SmartEd- is composed of 20,000 instructional videos and 7,000 practices exercises relating to core educational subjects. SmartReentry' includes Beyond, Prison, Probation and Parole (BPPP). BPPP is a 10-part interactive reentry video series that helps change the way incarcerated individuals view their path to L rehabilitation. The series features inspiring stories told by successful formerly -incarcerated men and women who have overcome the challenges, obstacles and fears associated with transitioning from prison back to society, family and community. This video series empowers instructors and support groups to help participants make the most out of the powerful, inspiring and motivational messages/strategies in each BPPP video. Smart Communications' SmartEd" is a highly customizable and expandable platform that can be configured to support more advanced educational, reentry, life skills, self-improvement and recovery courses such as: Wathways, North American Learning Institute (NALI) and the Breaking Free Group. Each of our advanced educational resources require significant amount of bandwidth, network resources, licensing fees and in some cases facility staff resources to deliver and maintain and therefore are typically provided separately. Smart Communications looks forward to discussing which of these advanced programs can be provided at no cost to best complement and/or enhance the County's current educational and rehabilitative program offerings as well as ensure resources are deployed in the most effective and efficient manner possible. Our SmartEntertainment" platform, available on Smart 1 ablet" devices, which helps keep inmates occupied while providing the County with the ability to earn additional commissions will continue to be provided. SmartEntertainment offers a wide variety of streaming media choices, including movies, tv series, select radio stations, audio books and video games. Carrying G or PG-13 ratings only, all content accessible on the SmartEntertainment" platform is "correctional -friendly." The SmartEcosystem' Dashboard gives authorized facility staff full control over all content available to inmates. WV6"N.SMAR TCOMMUNICATIONS.US 1 888-253-5178 1 10491 72N11 ST. SEMINOLE, FL 33777 P age 1-3 of 80 02023 SMART COMMUNICATIONS HOLDING, ING BRAZOS COUNTY SHERIFFS OFFICE Smart RESPONSE To R F P #23-124 (W ELECTRONIC COMMUNICATION SERVICES Commurlico tions Book Titles s PROJECT' GUTENBERG Free access to over 1,000 popular classical eBook titles from the Project Gutenberg Library, including such titles as "Pride and Prejudice," "The Adventures of Sherlock Holmes," "War and Peace," "The Call of the Wild," and more. SmartEntertainment'" content is immediately streamed on demand to an inmate's tablet — there is no centralized kiosk needed to transfer content. Premium SmartEntertainment- content is available at an affordable flat per minute rate so inmates don't have to pay a hefty daily, weekly or monthly subscription fee to access content. Media Description Rate/Minute Commission Rate • Basic Content Streaming FREE j N/A Premium Content Streaming $0.01 j 50.0% Public users are assessed a fee to deposit funds into a SmartEvo­ ITS Prepaid Collect, Inmate PIN Debit account or Smartlnmate- (Messaging, Entertainment and VVS) account. The deposit fee amount assessed is based on the deposit account type and method as illustrated in the table below. Deposit Method Fee Amount/Transaction Secure Website (ITS) $3.00 Secure Website (Messaging, Entertainment & VVS) $1.50 Deposit Live Agent $5.95 Lobby Kiosk (if applicable) Mail -In Payment/Certified Check/Money Order $3.00 $0.00 WNW.SMARTCOMMUNICATIONS US 888-253-5178 1 10491 72110 ST SEMINOLE, FL 33777 I Pone 77 cu 80 ,�2023 SMART COMMUNICATIONS HOLDING INC BRAZOS COUNTY SHERIFF'S OFFICE WSmort RESPONSE To RFP #23-124 ( ELECTRONIC COMMUNICATION SERVICES C•ommunicotion5 All network infrastructure and connections, hardware and software required to deliver our proposed technologies and services are already in place. Shortly after contract award, Smart Communications will visit the County's facilities to conduct a thorough performance inspection of all network infrastructure, hardware and software as well as provide "hands-on" refresher training. During this inspection all existing infrastructure, hardware and software will be thoroughly performance tested. Any hardware or software that does not pass performance test standards will be immediately replaced or upgraded. Any additional hardware needed (i.e. additional ITS phone stations, kiosks, tablets, etc...) will also be provided at no cost. With Smart Communications, staff training will be simplified, as facility personnel are already familiar with our technologies and services. The refresher training will help existing personnel master existing system functions as well provide an opportunity for any new personnel to become more familiar with daily system functions, such as blocks, reports, investigative tools as well as emergency system shut down. Our goal is to ensure that facility staff are taking full advantage of the system's investigative and administrative capabilities. Likewise, inmates and public users will require little to no training. Existing inmate information, calling blocks, PINS, visitation policies, and Prepaid and Debit accounts will continue to exist, and account funds can be accessed just as they always have. Nothing will change about the way inmates or the public use their calling, visitation, messaging, requests/grievances, mail, educational or entertainment services or access customer support. As new lower ITS rates may be implemented, Smart Communications will provide updated handouts and will work with the County to create digital materials to be distributed to inmates to notify them of any new rates and transition date. By continuing your partnership with Smart Communications, Brazos County will be among the first agencies to have the opportunity to utilize our latest innovation —the SmartWatch'". The SmartWatch" is the most advanced technology ever introduced to the corrections environment, opening a whole new universe of control, communication, intelligence and possibilities: • Communication and control • Live location tracking and monitoring • Health and wellness monitoring and alerts • Investigative intelligence, Voice Biometrics Keyword tracking and covert monitoring • Facility alerts, announcements, digital forms n �J WWW:SMA.RTCOMMUNICATIONS. US 1 888-253-5178 1 10491 721I11 ST. SEMINOLE, FL 33777 1 rag: 7S ni ao C.2023 SMARI CGMMUNICATIONs HOLDING, INC BRAZOS COUNTY SHERIFF'S OFFICE RESPGNSE TO R F P #23-124 ELECTRONIC COMMUNICATION! SEP.VICES Communication and Connection - The SmartWatch" provides total communication and connection to the facility and the outside world, leveraging advanced technology to support offender phone calls, video visitation, telehealth visits, privileged visit--, text messaging, email, MailGuard' mail scanning, digital request forms, optional music, movies, media and more. Tracking and Monitoring Offenders - In addition to connection and communication, the SmartWatch- provides the most advanced live offender tracking technology in the industry. Far superior to decades of old RFID tracking capabilities. The SmartWatch" can trace live and historical, exact offender location within inches, track history of movement, see live mapping in real time of all offenders in motion or segregate monitoring to specific offenders. Create patterns, alerts of motion and gathering activities, and more. Health and Wellness - The SmartWatch'" is an intelligent device that monitors every offender in real time with vital health and wellness data and reporting. Offender body temperature, oxygen level and heart rate are monitored and reported in real time, with a customizable monitoring dashboard to create reports, alerts, emergency alarms, wellness histories and more, allowing agency operators and medical staff to have their finger on the pulse of each offender's physical health in real time, keeping the agency ahead of tragedies before they happen. V!3MC1rT Communications Intelligence and Control - The SmartWatch' opens a new universe of never before possibilities of live and historical intelligence and control of the entire offender environment. With baked -in intelligence controls fully integrated into the SmartEcosystem" Dashboard, the SmartWatch' allows administrators and investigators the ability to monitor phone calls, visits, text, emails, as well as shadow offenders in live time with voice biometrics, key word tracking, covert monitoring voice and video capabilities — all at the fingertips of administrators. SmartWatch" empowers agency intelligence within the offender environment at levels never possible before. SmartWatch" is the future and Smart Communications welcomes you to the possibilities. WWW.SMARTC0,10MUNICATION S.US 1 888-253-5178 1 10491 72ND ST. SEMINOLE, FL 33777 I PaSe 9 )f 81) 02023 SMART COMIJUNICATION$ HOLDING INC BRAZOS COUNTY SHERIFFS OFFICE *Smart RESPONSE To RFP #23-124 ( ELECTRONIC COMMUNICATION SERVICES Communicotions Exhibit A: Confidential Regulatory Authority Actions On or around February 7, 2023, Smart Communications and the Texas Department of Banking reached a consent agreement related to the Department's determination that Smart Communications' accepting of deposits for inmate telephone services is a "money transmission" activity according to Texas Finance Code that falls within the state's requirements for a money transmission license. In connection with the agreement, Smart Communications obtained a temporary money transmission license, agreed to pay an administrative penalty of $19,482 to the Department, which was based on license fees for past activities, and is in the process of obtaining a permanent money transmission license from the Department. As a general matter, Smart Communications does not believe that a money transmission license is required to receive deposits for inmate telephone services, and believed at all times it was in compliance with all applicable money transmission laws, including those in the state of Texas. Smart Communications agreed to the consent order with the Texas Department of Banking in order to resolve the Department's concerns swiftly and amicably. Moreover, Smart Communications has an ongoing partnership with a financial services provider that handles all aspects of financial services otherwise falling within the scope of "money transmission" activities, such as inmate trust accounts, that may become necessary in the performance of a contract. WWW.SMAR TCOMMUNICATIONS. US 888-253-5178 1 10491 7211D ST. SEMINOLE, FL 33777 I �— aga 80 of 80 s2023 SP.IART COLILIUIIICATIOP18 HOLDING INC REQUEST_ FOR INFORMAL QUOTE IQ NO.23-125 Vehicle Graphics INFORMAL QUOTES TO BE SUBMITTED BEFORE: Thursday, July 20, 2023 2:00pin CST' TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 - . Phone: (979) 3614290 Fag: (979) 361-4293 ..Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this informal quote from -the issuing date of the - solicitation until the date the Brazos County Commissioners Court meets to consider award of the quote..Any such contact will be grounds for rejection of the Respondent's quote. In compliance with this solicitation, the undersigned Respondent(s) . having examined the solicitation and specifications -and being familiar with the conditions to be met. hereby submits the following quote for famishing the material and/or services listed on the attached quote form and agrees to- deliver said items at the locations and for the prices set forth on the quote form. -Company Name: CC Creations, LTD By (Print): Zack Morgan Title: Senior Sales Manager Physical Address: 114 Holleman, College Station, -TX 77840 Mailing Address: 1800 Shiloh Ave,. Bryan TX 77803 Telephone: 979-693-9664 Fax: 979-693-2032 - E-Mail: z.morgan@cccreationsusa.com Quote Request No. 23-080 Page 2 of 12 Quotes will be received at the Brazos County Administration -Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00.p.m., Thursday, July 20, 2023, at which time quotes will be -publicly opened and read aloud. A. SCOPE OF QUOTE Quotes are solicited for graphics for Brazos County vehicles. furnishing the merchandise, supplies, service, and/or equipment set forth in this quote. request for a one (1) year period beginning August 25, 2023, through .August. 24, 2024, in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. • The following instructions apply to all quotes and become a part of terms and conditions of any quote submitted to. the Brazos County Purchasing Office, unless otherwise specified elsewhere in this 'quote request. All Respondent(s) are required to. be informed of these Terms and Conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this quote, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COADUSSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county .'business as conferred by the State Constitution and Laws. c. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful bidder(s) of this quote request. e. COUNTY - The government of Brazos County, Texas and its authorized . representative. f.:SUB-CONTRACTOR - Any contractor -hired by the Contractor or Supplier to.furnish materials and services specified in this quote request. g. RESPONDENT — Any supplier or respondent responding to the quote request. 3. Upon acceptance and approval by the Commissioners' Court, this quote effects a working contract between Brazos County and the Contractor for the period designated. 4. Quotes must be received by the Purchasing Office .prior to the time and date specified. The mere.fact that the quote was dispatched will not be considered; . the Respondent(s) must have the quote actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any- quotes submitted, and to waive any:technicalities for the best interest of the County. 6. Brazos County shall not be responsible for any verbal communication between -any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Contractors with questions regarding the quote IQ No. 23-125 Page 3 of 14 should submit them in writing via the Brazos Valley Online Bidding System at httpsJ/brazosbid.ionwave.net. 7. - Brazos County reserves the right to reject any quote that does not fully respond -to each specified item. 8. Respondent(s) must include Tax Identification Number for the quote to be valid: 9. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is. reached with the new owner or manager to continue the contract with its present provi"sions and prices. This contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this contract at any time for any reason, provided a thirty -day written notice is given. 11. The quote award shall be based on, but not necessarily limited to, the following factors: a: Unit price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County)' e. Delivery f. References g. -Brazos County's experience with products quoted h: Respondent's past performance'record with Brazos County. 12. Although the .cost of products to. be provided is an essential part of the quote, Brazos County -is not obligated to award a contract on the sole basis of cost but will award to the Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Courtwhen all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County'of any and all documentation as may be required. 14. Title and risk of loss of the goods .shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the -point or points of delivery. 15. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement, when applicable. 16; Quotes must be submitted 'on quantities and units of measure specified by the quote documents. In the event of errors in extended prices the unit price shall. govern. Any suggested change in quantity on thepart of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also quotes on the - quantity specified. 17. Quotes must specify the number of consecutive calendar days required to deliver the commodities under_ normal- conditions. Failure to -specify delivery time. will be IQ No. 23-125 Page 4 of 14 considered reason enough to cause the quote to be disregarded. Delivery time quoted will be given -consideration in awarding orders. If. delivery is not made within a reasonable time of the specified 'delivery in the quote, the entire order or contract may be canceled, and the Respondent barred from bidding in future solicitations. 18. Quotes cannot be altered after receiving time.. No quote may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent.. 19. Quotes. must be submitted•on this form and returned .in a sealed envelope clearly marked with Respondent Name and Quote Number to ensure proper recognition upon its arrival. Quotes will -not be considered if submitted by telephone, fax or any. other means of rapid dispatch, nor will a quote be considered if submitted to any other person or department other than specifically instructed. Quotes not received prior to the expressed date -and time listed in this quote will be rejected or returned unopened to the respondent. Quotes submitted by any other person or department other than 'the Brazos County Purchasing Department will.not be accepted. 20.It is the Respondent's sole responsibility to print and.review all pages of the quote document, attachments, questions. and responses, addenda, and special notices. The Certification of Quote Form must be completed to include full firm name, mailing address, telephone number;. email address, Respondent Tax Identification number and: signed by an authorized representative • of the firm. Failure to provide signature on the Certification of * Quote Form renders quote non -responsive: Failure to complete the submission of all required forms, including but not limited to the Reference Page; House Bill 89 & Debarment Verification form, Questionnaires (when applicable),'Addenda (including revised forms), and any other specified forms or documents may be grounds for , rejection of entire quote. By submitting a response to this solicitation, the bidder agrees to comply with HB -1295, Government Code 2252.908. Respondent(s) agrees to .. provide Brazos County the "Certificate of Interested Parties, "Form 1295 .as required, pending award, renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf info form1295.htm for more information. 21. In the event of a, needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections -or changes to these specifications will be made by addenda. Sole. issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will :be made available using the same distribution. method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda. In the event of a needed change in *the specifications sent. to. the bidder, it is understood that all the foregoing terms shall apply -to the addendum or addenda. 22. It is our policy not to furnish quote results over the phone. Informal Quote results and tabulation sheets will be posted on the Brazos Valley Online Bidding System (https://brazosbiddonwave.net) after quote- award by Commissioner's Court. 23. Brazos County reserves. the right to extend'this contract annually for a maximum of four additional, one (1) year, periods with no • changes • in the terms or conditions of this contract, if agreed upon by both parties. IQ No. 23-125 Page 5 of 14 24. The Contractor agrees to extend prices and terms to all entities that has entered or will' enter into joint purchasing inter -local cooperation agieement(s) with Brazos County. 25:.Three (3) references are to -be provided by the Respondent. Failure to submit references may result in disqualification of. quote. Brazos County department references will not be accepted. 26. Contractor shall.observe and comply with all federal; state and :local Iaws; safety, and health regulations, ordinances, and all. regulations which in any manner -effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the contract by Brazos County. 28. Any variation from the specifications in this quote document. must be indicated on the quote or on a separate attachment to the quote and labeled.as such. 29. Any brand name, or manufacturer's reference used is considered.to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Quotes on similar"items of like quality will be considered only if it is noted in the quote documents and accompanied by fully: descriptive product literature. All substitutions will contain the same active_ ingredients in the same percentages or quantity of the items listed in the quote. ' If notation of substitution in not made, it is assumed the respondent is quoting the item specified. , 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the quote, they.. are estimated quantities used for calculating purposes only. 31. In the event the Contractor .is. unable _to fuinish any ' item. within a reasonable time after order is placed due' to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this contract to be canceled. 32. Brazos County will only be. required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used -or provided by the Contractor in completion of the contract. This term supersedes any. contradicting terms throughout -the contract and/or any attachments: : 33.. The Contractor should submit itemized invoices with clearly marked remittance: copies to the following address: Brazos County ATTN:-Auditors 200-South Texas Ave, Suite 218 Bryan, TX 77803 Statements of -accounts will not be sufficient to warrant =payment. Unless -other arrangements have :been made; all invoices to -be paid in full within 30 days after IQ No. 23-1.25 Page 6 of 1.4 satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks • will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental 'subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise -tax, and import duties. Such costs must not be included in quote prices. Tax Exemption Certificates can be obtained upon. request from County. 35. Upon award of contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the county from- any .claim involving patent right infringement, copyright infringement, sales franchise -disputes. - 36. Unless otherwise specified, all items -ordered from the Contractor must be new, unused, and in first class condition. -Products ' usually packaged for commercial sale shall be furnished in proper container so as to facilitate. storage and handling. 37. This quote shall be governed by the laws of the State of Texas and Potential Respondents are advised they may have; disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This -law requires persons desiring to do business with.the County to disclose any gifts that have an aggregate value in excess' of $250.00 given to any employee of the County, County Official to the- County Official's family members or employment' of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The. disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this. law. Venue shall lie exclusively in Brazos County, -Texas, notwithstanding anything to the contrary. 38. The Respondent(i) understands that. Brazos County is a government subject to Texas State'and Federal public information statutes. 34. Notwithstanding any provisions contained herein;; the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained -herein for the term of the contract and any extensions and renewals thereto. C. INSURANCE REQUIREMENTS 1. The- Contractor shall instruct his- insurance agent or carrier to furnish to the County a Certificate of'Insurance attesting to the issuance of the following parts'of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the -term of this Contract: a. Statutory Workmen's Compensation or $1;000,000 Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily. injury and for property damages of not less than $2,000,000 aggregate, $1,000,000-each occurrence with Brazos County -named as an additional insured 'and waiver of subrogation. IQ No. 23-125 Page 7 of 14 c. Commercial Automotive Liability 'with $1,000,000- CSL for Bodily - Injury and Property Damage Liability. d.: Cargo Insurance to sufficiently cover materials transported. 3. All of , the aforementioned policies and Certificates of Insurance should ' be issued immediately after the Contractor receives notification of award. 4. The Contractor agrees to release and hold harmless Brazos County from any and all claims' and liability due. to the acts of the respondent's employees and the operation -of his equipment. The Contractor also- agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result. of the respondent's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due -to personal injuries and/or death to such employee resulting. from any neglect act, by either commission :or omission on the part of the Contractor or Brazos County. D. SPECIFICATIONS 1. Graphics will be designed by respondent to the satisfaction of Brazos County. 2. Graphics will be required to match existing graphics, in size, color and to fit the .style of appropriate vehicle. 3. Graphics will vary depending upon the department and -type of vehicle. 4. Pictures are provided for reference in Exhibit B: Graphic Examples. 5. A -pre-quote meeting will be held for all -bidders to view samples -of the type, size and coloring of graphics expected. (See section D for details on the pre; --quote meeting) .6. All:requested graphics will require a proof which shall be designed on a.scaled depiction on the style of vehicle Brazos County is requesting to be installed on. The proof. is to be submitted and approved by Brazos County prior to any work being done for Brazos County. 7. Respondent shall design and submit a proof for approval within 'one (1). week of request. 8. Once proofs are approved by Brazos County, respondent shall have -graphics ready for install one (1) week after receipt of purchase order. 9. Respondent will have install of graphics completed the same business day.the vehicle is dropped off. 10. Respondent will notify Brazos County when the installation of graphics is completed. 11. No work will be performed without a purchase order. The purchase order will be given to the respondent prior to starting work. 12. Mistakes or incorrect graphics, Brazos- County is not liable if caused -by the respondent. ' 13. Warranty work, small repairs and a few large repairs to graphics can be expected throughout the term of the contract. Respondent shall complete these types of,repairs within one (1) week -of request. IQ No. 23-125 Page 8 of 14 E. SPECIAL PROVISIONS 1. Brazos County will call -the awarded respondent to schedule the day and time that the vehicle can be dropped off. at respondents location for the install of the graphics. All appointments shall be scheduled in the morning for the vehicles .to be completed and picked up by the department by end of the same business day. - If respondent cannot complete vehicle in one business day, respondent will note that -in their submission. 2.. Brazos County will inspect and approve the graphics when picking up -the vehicle.. 3. Respondent is required send -all invoices to the Brazos County Purchasing Department located at 200- S.. Texas Ave; Suite 352 Bryan, *TX 77803 for payment. 4.. Awarded respondent will have to work with our facilities department if installation of new equipment and communication throughout the contract. 5. Brazos County will own any designs made by awarded respondent during the term of this contract for future use at Brazos County's discretion. Respondent will 'release any ownership rights .to all'graphics produced on behalf of Brazos County F. QUOTES 1. Fill out section below and hand deliver or mail to the Brazos County Purchasing Department, 200 South Texas Ave., Suite_ 352; Bryan,. TX 77803 in a sealed envelope clearly marked "IQ 23-125;. Graphics .for Vehicles". Include the signed Contract and -a copy of the required insurance with the submission of quotes. The -required insurance is listed in the attached: Contract.. -Quotes must be received by the Brazos County Purchasing Department prior to 2:00 p.m., Tuesday May 30, 2023 or. they_ will not be considered. Brazos County will not accept any pricing if delivered via email or fax. Pricing proposals or IQ's delivered to .any - other person or department other than previously specified, will not be considered responsive. 2. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 3. Price :quoted by contractor shall include all costs for labor and materials. 4: If a design fee is applicable:', respondent shall quote a one-time fee -to design all needed graphics. If a design fee is not quoted, Brazos County will assume that the design and setup.fee is zero dollars ($0). Brazos County will only -pay fora one-time initial design and setup fee; this will not be a repetitive fee for each -graphic needed throughout the term of the contract. 5. Respondent must fill out the warranty section of this IQ. If no warranty is available, respondent must note that. 6. Respondent will quote a cost for- small and large repairs to vehicle graphics. that are NOT covered under a warranty prior to this contract being in place. Cost will include labor and materials. IQ No. 23-125 Page 9 of 14 Vehicle Type Anprox. Number of Cost per Vehicle Vehicles to install Graphics on 'Sedan -Sheriff's Office Graphics $250 Pickup Truck — 4 Door 2 Sheriffs Office Graphics $250 SUV 10 Sheriffs Office Graphics $250 Passenger Van — Sheriffs 1 Office Graphics $250 Bus --- Sheriffs Office 1 Graphics $825 SUV­ Constable Pet.1 1 Graphics $575 Sedan- Constable Pet.1 Graphics $550 SUV — Constable Pct. 2 1 Graphics $225. Sedan- Constable Pet. 2 Graphics $225 SUV — Constable Pet. 3 1 Gra - hics $325 Sedan- Constable Pct. 3 Graphics $325. SUV — Constable Pct. 4 1 Graphics. $450 non reflective add $60 for reflective -Sedan- Constable Pct. 4 Graphics Various Departments — 2 Type text here County Seal Only $22.50 non reflective and $60 for reflectiv 16"wide Various Departments- 6 $22•.50 non reflective and $60 for reflective County Seal Only 12"wide New or Replacing Unit ? #Is on $15.00 Small repairs to vehicle - .. Respondent must $12.50 per sqft Graphics — Non- indicate what -is Reflective - considered a small repair Small repairs to vehicle Respondent must $16.50 per sqft Graphics - Reflective indicate what is considered a small repair Large repair or Respondent must $12.50 per sqft replacement of vehicle indicate what is graphics -Non-Reflective considered a large repair Large repair or Respondent must replacement of vehicle indicate what is $16.50 per sqft IQ No. 23-125 Page 10 of 14 graphics - Reflective considered a large repair Removal fee at. $100 res ondent's location Removal fee — County facility location '$175 within Brazos County) Initial Design and setup fee $0.00 How many days will it take to complete a design for a proof for one vehicle: Varies 1-4 days How many days will it take to complete an install for one vehicle: Varies, approx 1 day Graphics on County vehicles over time may fade, crinkle, bubble, heel, etc. The respondent must'indicate what warranty will apply to vehicles if this happens. Respondent must stipulate the terms of warranty on this IO or on another sheet and submit that sheet with this form. WARRANTY: 1 year on horizontal panel, 5 on vertical panels IQ No. 23-125 Page 11 of 14 G. Respondent(s) shall provide a list of at least three (3) references, where. work comparable in quality and scope to that specified has been performed within the past five (5) years. This Iist should include the names, phone number and email of the company/entity for which the prior work was performed to contaci these references. A negative reference may be grounds for disqualification of quote. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: TAMU Athletic Department Contact: Jason Hutchins Phone: 979-845-4810 Email: Jhutchins@athietics.tamu.edu .Company/Entity: Madisonville CISD Contact: Keith Smith Phone: 936-348-2921 Email: ksmith@madisonvillecisd.org Company/Entity: Bryan ISD Contact: Janice Williamson Phone: 979-209-7993 Email: Janice.williamson@bryanisd.org IQ No. 23-125 Page 11 of 14 H. V.T.C.A. LOCAL GOVERNMENT CODE 4262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This refusal to award a.contract to or enter into a transaction with a person, pertains to an apparent Iow bidder or successful proposer that is indebted to the County; 2. "Person" includes -an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the a County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written . -agreements with the County. 4. Prior to award of a contract by the Commissioners'. Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and `not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name I Title (Owner, Officer, Director, Manager, Etc.) Kennv D. Lawson Owner IQ No. 23-125 Page 13 of 14 I. LEGISLATIVE CERTIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/respondents with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's' Office of Foreign Assets Control (OFAC) Specially Designated -National (SDN) list Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal govemmenVs terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at httpsJ/www.sam.gov.The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2271: I . Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code' I. `Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial- relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Goverment Code, Respondent .verifies that Respondent does not. boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274.002'of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or .directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. Company Name: C.C. Creations Authorized Company Representative: Zachary Morgan Address:'1800 Shiloh Ave Bryan TX 77803 Date: v 5/30/2023 Contract #: 23-125 IQ No. 23-125 Page 14 of 14 J. CERTIFICATION OF QUOTE The undersigned affirms that they are duly authorized execute this contract, that this quote has not been prepared in collusion with any other respondent, and that the contents of this quote have not been communicated to any other respondent prior to the official opening of this quote. Signed By: Typed Name: Zachary Morgan Title: Senior Sales Manager Company Name: C.C. Creations Phone: 979-693-9664 ext 653 Mailing Address: 1800 Shiloh Ave Bryan TX 77803 Email Address: z.morgan@cccreationsusa.com Respondent Tax Identification Number: 20-2419975 END OF INFORMAL QUOTE REQUEST NO.23-125 By signing below, Brazos County agrees that this quote, 23-125, will be. awarded as dictated -on the associated quote tabulation sheet, to the respondent whose name appears above and both parties agree the terms and ndition contained herein. By: Brazos County Commissioner's Court: f)L(A N E_ Pt `i az, Cdu- P" �� MC Date: Attest: t.t % WSi` Q c L I %SLC) OL's Brazos County Clerk: The following items should -be completed and included in your bid submission. Failure to include these items will disqualify your bid. ❑ References (Section G) ❑ V:T.C.A. Local Government Code §262.0276 for Tax Verification (Section IT) ❑ Legislation Certification (Section I) ❑ AlI Addendums (if applicable) ❑. Certification of Bid (Section J) 23-125 BIDTABULATION GRAPHICS FOR VEHICLES Aueust 25. 2023 - Aueust 24. 2024 Vehicle Type Est No. of Vehicle for CC Creations LTD Copy Stop Print, Signs & Graphics install Graphics Sedan 2 S250.00 $39500 Sheriffs Office Graphics Pickup Truck- 4 Door Sheriffs Office Graphics i $250.00 549500 SUV Sheriffs Office Graphics 2 $250.00 $49500 Passenger Van S250.00 S1,17000 Sheriffs Office Graphics Bus Sheriffs Office Graphics $825.00 $2.47500 SUV Constable Pct.l Graphics 1 $575.00 51,12500 Sedan Constable Pct.I Graphics 1 S550.00 S855 00 SUV Constable PcL2 Graphics i S223.00 S855 00 Sedan Constable PcL2 Graphics t $2215.00 S59500 SUV Constable Pct3 Gra hies 1 $325.00 51,125 00 Sedan Constable Pct.3 Graidlics 1 S325.00 S595 00 SUV 1 S450.00 non -reflective add Constable Pct4 Graphic S60.00 if reflective vinyl is needed S1.350 00 Sedan i S450.00 non -reflective add Constable PCL4 Graphic S60 00 ifreflective vinyl is needed S855 00 Various Departments- County Seal Z S60.00 reflective $6i decal Per v $35 per vehicle (or Only 16"wide 522.50 non reflectre; installation Variant Departments- County Seal 6 S60.00 reflective S45 per decal - 535 per vehicle for Only 12"wide S22.50 non reflective installation New or Replacing Unit #'a only 2 $15.00 S45 per decal - S35 per vehicle for installation Small repairs to vehicle graphic Respondent must indicate what Small repairs are to be classified as Non- Reflective is considered a small repair 512.50lsq fl a replacement numbers, small decal replace... let than lsq fl etc Small repairs to vehicle graphics Respondent must indicate what Large repairs to be classified as a Reflective is considered a small repair $16.50lsq 0 lshole door, whole side, more than 1 sq 17 tic Large repair or replacement of vehicle Respondent must indicate what Nan -reflective vinyl to be charged graphics Non-Releetive is considered a large repair S12.50lsgft at$l0'sgfl Reflective vinyl 1p be charged at S45fsq fl Large repair or replacement of vehicle Respondent must indicate what RemovaVlmtall for repairs to be graphics Reflective is considered a large repair S16.50hq a charged on a case by one basis at S50;hour Removal fee at Respondent's location $100,00 Quoted at $65fhour Removal fee- County facility location (within Brozos Counrv) 5175.00 Quoted at S75fhour No charge - County to provide Initial Design and setup fee S0.0o necessary vector components. Copy Slap will layout, resin and mock up using County provided components for approval Time to complete a design for a proof for one vehicle Varies I-0 days 2-3 Business Days Time to complete an install for one 1-2 Business Days (Mast will Be I vehicle Day), I-3 Business Days (For The Van &Bus) Quoted time does not approutimately 1 day Include any removal For uamunir -u and clams for Gulp naillaion or xmknunsNp, Coon, man roury Cagy Shop afam def -unity na WARRANTY: I w on horizontal Ye ,5yrs on da)a from inaallalen Faulty uork m vertical panels nets rw0n,a to appmsod prooram spin xm x rtpG din no char;,. F. que .. and ns"m regarding "thug and leng-ib Copy Slop" I" pmrmc Mau In vinyl � h+,M ono J)nrespaod lifcspin Imialluion for .cedes mesa be icheAdW lino" w drop-off, Mle" M business dill A. ale splue, al w S. ..,he umallamn schc& k, we don} kmx We nitre ofib, Cowin', —line omlc If ate— , sehi4e.ac. nhee 4,arcii—e care safe csinsme. Meruode"aaMing the m m rc of)eur "Mi, xe ilcan capcdite NOTES thin "me Qa1w Vlml spin Ia w .—Vital ihlGmphi, Film Conwluc Srmchino Rciloorn, Gephic 1 Film. RNc xc Vilpl AlSooclml- Gmpha Fllm xiih Comply-Adleri.< NI i vital a mxa ar lamiasad "nn eaidiz Shield GlooUV Qalanuou Fm lovgesi, ' These prices as"une Wt ill .We gmphio me pn ucd in "diwtise vin)t. If xruai senile deign hmc nerc regular siml than rcaeane. We price will be I reduced acmNngb. Recommended award: CC CREATIONS Ap rov de by fiOBlrnissinher's t.nnrt this day of u Co u . 2023 by ��\ osistionof CAA AN Ti-i0(.0 AMENDMENT #1 T0:0445 HouktoaCoqnty THIS AMENDMENT TO 23445 also known as- 13445 Houston'County •CQh(ract'hhd Agirt iimerit for SeWfe .Sltoirt-Tenn Retention or Juvenile 0-flenders Space Available- -%mendmen t") is entered' d into and effective thii 11" day of "August, 2023. f',EffectiveMatell.. Date") through. Julj-3:1, 2024 ("Expiration by and betwden Brzioi CoCounty, Juvehile Services. Department- eServke Provider"%'and. Houston County C _10"ile Pr6bafidn'l each of which may aftemativily be -referred to'hereih as-a-4P4re'and collecli'vely at the "Parties". It-sh9lbL-A au tomaticafly -renewed for one'(1) year terms theeetfter.. "esis-.oni! P#ty notifies the other M1* writing, itleast thirty (30) days Pr'or to the -dxpiratibn of 'said termof fts.ihientionth,ndt renew this Agreement. A11capitalized terms in this. Amendment shalt hivethe same meaning as in the Ageemenv(as diefintd below) unless otherwise stated herein. REC1TALS' WHEREAS; ifiehrfleg entetdaInto1hatcatiew original contract 923-145 ("Agreement') for purposes'oftdicure'�wrt-T-6ffi 7 iqd JUvenile Offend6rs, Sp6ce Available; and WHEREAS, iho-13razc)tt.ouhty.itit,eniie'BdiMA approved to iincirie auc� the daily rates for ihellmzos County juvehite Deteplibn Pre i . .4jud c2ition Sci-vicds16.ihcr.case from $100M io $150.06 per day.. *AtREAS., the. Parties desire -JO-amehd the pricing as sef forth in original contract #23-145. G'R E F. M I. N T 'NOW TREREFORE,inconAderation of the above premises, and other good arid.,vaillable consideration, the receipt and sufficiency of which 'h are ereby. acknowledged, the Parties hereto- agree to. amend dthe-Agrqeihentasfbllows 1. The Service -Provider shall bevoinliensated'VA.'.00 per day as the new daily. 1Y. rate for Pre -Adjudication Detention. 'IN WITNESS WHEREOF, the parties hereto haim caused this ' Amendment to 'be signed by their authorized A n d repitsentatives, as 6f1he Effective Date. This. Amdpdmont may be executed in counterparts, all of which taken together shall e0miitute-one instrument. Elecirwile brfadsimfle --signiatures.are acceptable formt0 execution of this men Amend . t and shAtf be binding on all Parties hereto. i BRgZOS COUNTY JVVENIL,r'9'E'RVICi_'E'S .Signaiure. Linda -R-Icketson. -Name jX_qg!ajV_e Title =22 Dafe': 1WAiOS COUNTY 0b-.0MMI§$IONERS. COURT' .011.1 A ( 9ec, LI-ST' a GL . gr Duane Peters, County Judge '200 S. Texas Aftu d n . e.,St. -332. Bryan. Tk'7,7'8'0'3­ ' " ' ' Phone: 919-36 14102 Fax: 070-361 -4503 " HOUSTON COUNTY signalWe Name Title Al - Date 20 FULLY EXECUTED lid D00iiCWT-.9, EACH OF CT OF AWO-RIGINAL. T E: 0 IQQ- I a3 Bream County Juvenile Justice Center Detention services Apoeme t Jammry 1, 2020—Decunher 31, 2020 CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM STATE OF TEXAS COUNTY OF BRAZOS SPACE AVAILABLE BRAZOS COUNTY JUVENII:.E BOARD BRAZOS COUNTY JUVENILE JUSTICE CENTER i MrPnrinn --ivr%nres ianuary 1, 2020 - December oa. 232v This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between Houston County, acting by and through its duly authorized representative (hereinafter "Juvenile Probation") and the Brazos County Juvenile Board, acting by and through its duly authorized representative and County Judge, concerning detention residential services provided at the Brazos County Juvenile Justice Center (hereinafter "the Facility") by the Brazos County Juvenile Services Department (hereinafter "Service Provider') pursuant to license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency with licensure or regulatory authority over this facility. I'l4Myo 1.00 Whereas Houston County, in order to carry out and conduct its juvenile program in accordance with the Juvenile justice Code, Title M of the Texas Family Code has need of the use of detention facilities to house and maintain children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a need for supervision, during pre-trial and pre-dispositional status by the Court The placement facility to be utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 HWY 21 W., Bryan, Texas 77803. TERM 2.00 The term of this Agreement is for 12 months commencing January 1, 2020 - December 31, 20M It shall be automatically renewed for one (1) year terms thereafter, commencing January list and ending December 31u of each year, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement PROVISIONS OF SERVICES 3.01 Service Provider will provide: room and board, supervision twenty-four hours per day, seven days a week; routine medical examination and treatment within the Facility (but shell not provide or pay for emergency examination, treatment, or hospitalization outside the Facility); an approved education program; recreation facilities; and crisis intervention to each child placed within the Facility. 3.02 If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility ("Outside Treatment') is required for a child placed in the Facility, the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of Juvenile Probation and agrees to indemnify and hold harmless Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all liability for charges for Outside Treatment The Administrator shall notify the appropriate Juvenile Probation officials of Outside Treatment within twenty-four (24) hours of its occurrence. Bratty County Juvenile Jusdee Center Detention Services Agreement January 1.2020— December 31.2020 3.03 Children from juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CINS) will be admitted to the facility under the authority of any juvenile court having jurisdiction or its designated official Children not released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing to the Houston County juvenile court in accordance with the Texas Family Code, Title fII (Section 54.01). If the child is ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the child's re- admission. 3.04 Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the facility administrator and staff of the Facility. US Acceptance of a child by the Facility will be determined by Brazos Countv Tuvenile Facility Staff. Serviep Pmvirtpr —V ...�tT.�..y�.:.wi... __— __ ;___ ___ Z _ ___ _ _ w nnaraln hho R.Aliiv :n i:en�e a.r:H. " 1...."..A" r....a:.... .mow 1: _ �O_ _ - •yA— ..--u iinciu�vi- Service Provider will not accept children whose detention would prevent the Facility from complying with the Juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid court order, or such non -offenders as dependent or neglected childrem" Section 223(a) (12) (A), Juvenile Justice Delinquency Prevention Act No child who is intoxicated or in need of immediate medical attention will be accepted under any circumstances without having been seen, treated and released by a medical professional and given written medical clearance. 3.06 If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the program or combination of such conditions or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Service Provider shall notify Juvenile Probation of this determination. 3.07 The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after notification. It will be the responsibility of Juvenile Probation, at its expense, to provide for the transportation for the removal of the child. Any child not removed from the facility within 24 hours will be transported by Service Provider to Juvenile Probation and Juvenile Probation will be charged the cost of staff, time and fuel for the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24 hour period. 3.08 If a child is classified as being a High Risk Suicide and thus, per state standards, is required to be placed on one- on-one supervision, the daily rate of detention shall increase to $200.00 a day until the child no longer requires one-on-one supervision. This rate includes any partial day(s). 3.09 Any damage to county property or juvenile facility fixtures will be paid for by the Juvenile Probation Department and charges will be fled against the juvenile with the Brazos County Sheriff's Department. 3.10 Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. 3.11 It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility shall be removed from the Facility by the appropriate authorities from Juvenile Probation, or its agents, servants or employees at the conclusion of the ten (10) day working period authorized by the court order issued at the conclusion of the initial detention hearing by the Judge of the appropriate juvenile court unless a new order has been issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility, or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The same understanding and agreement between the parties exists with the exception that court orders may authorize detention for up to fifteen (15) working days after the initial hearing and detention period Brass County Juvenb Jastla Center Detention services Ageemera January 1.2020-Derantar3l.2020 3.12 It is further understood and agreed by the parties that, children may be released to the Probation Officer or other appropriate authority of Juvenile Probation pursuant to: (a) item 3.05 (b) an Order of Release signed by the Judge(s) of the Juvenile Court of Houston County. 3.13 Service Provider shall be In compliance with all standards and requirements of the Texas Juvenile Justice Department and all applicable State and Federal law. 3.14 Service Provider shall provide twenty (24) hour supervision for each child, including the supervision by detention staff during sleeping hours in a Secure Facility. 3.15 Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth Screening_ Instrument lMAYST-21 as required by the Tava% Tnver{ile Tu%Nm Tbnarhnvn► ramllfu con:, _T +d.w iwtc=d Te\iiYw2 ihiiun Ih---. be al.. �i�ii4_J r..�^_'/_n__t_.:__ AU J_..:.. s.._ .........., .. - ..� y:w`..-y.y r V G4 aV J4r4WG 11VVn4Vta VA 4lC 4C{nLYl{b' LV41{ly. 3.16 Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to comply with requirements of Special Education students and their needs. 3.17 It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work, duties functions, or pertaining to the maintenance and operation of the Facility. However, it is also understood that the Juvenile Court of Houston County shall control the conditions and terms of detention supervision as to a particular child pursuant to the Texas Family Code, Section 51.12. COMPENSATION 4.00 For and in consideration of the above -mentioned services, Juvenile Probation agrees to pay Service Provider the sum of $100.00 per day; the cost includes any duration during a 24 hour period for each child The daily rate shall be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of care for children in the facility. 4.01 Every child shall receive basic detention services. Additional services that require or request special accommodations, medications, including, but not limited to: psychological assessments, mental health care, medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters, special dietary needs, will be paid for by the Department. 4.02 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile Probation Department and shall be paid for by the Department If any Brazos. County staff is required to testify in any proceedings outside of Brazos County, the Department will reimburse Brazos County for any and all travel, lodging, meals, or other expenses related to testifying in court. Additionally, the Department shall pay Brazos County $100/day for each day the staff Is unable to report to work in Brazos County. The agreement to testify is at the sole discretion of Brazos County and upon Brazos County's ability to maintain adequate staffing. 4.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said invoice shall be submitted. within ten. (10).working days following the end. of the invoiced month -and ..shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. ff payments are not received tirnely, acceptance of youth will be denied until f dl pmpnent is received. Brame County JuvenOe Justke Center Detention Samees Ageement 7aunimy 1.2020-DW=ber31.2020 4.04 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this contract Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): .4.041 .If Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year. 4.042. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from luvenile Probation and account for expenditures of said funds including .._ . rZ - .c .7.w....nn�eNn.. Mtee e��...... N.....f.+n 1.....rov!.ez •.. T.... �:T_ n.._L_.:_.. •te�../Mm J_ .. ---_......----- ..w w.v........b ...—....� e......_._ w�......uw prior to the renewal date of the contrail 4.05 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 4.06 Service Provider agrees to make claims for payment or direct any payment disputes to juvenile Probations Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 4.07 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. 4.03 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ADDITIONAL TERMS & AGREEMENTS 5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile Probation may be denied as determined by the Facility. 5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper order/authorization from the Juvenile Court of Houston County. EXAMINATION OF PROGRAM dr RECORDS 6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement and/or to review its record periodically. This examination and valuation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.M Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation Bums County Juvenile Justice Center Detention Services Ag¢eman luawy 1.2020- December 31.2020 6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years after the termination of this Agreement 6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditof s Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investivation. includine vrovidine all records reauested. Sservtry PrnvirlPr will nricsim that 7. 7.00 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not disclose the information except as required to perform the services to be provided pursuant to this Agreement or as may be required by law. DUTY TO REPORT 8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, inters, volunteers or contractors, shall report any allegation or incident of abuse, neglect exploitation, death or other serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner. 8.011 For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours from the time the allegation is made, to the following: Local law enforcement agency; and Texas Juvenile justice Department by submitting a TJJD Incident Report Form to facsimile number 1- 512-424-6716 (or if unable to complete the form within 24 hours, then by calling toll -free 14177--786- 7263, followed by submittinig the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours of receipt; and With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent to Juvenile Probation within 24 hours at facsimile number (936) 241-6231 and Service Provider shall contact Juvenile Probation by telephone at (936) 241-6230 within 24 hours. 8.012 For allegations and incidents of sexual abuse or serious physical abuse: Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement, Texas Juvenile Justice Department shall be notified immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll -free 1-877-786-7263. Within 24 hours Drams County Javenat Justice Center Detention Services Agreement Jamnuy 1, 2020- De tuber 31, 2020 of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile number 1-512-424-6716 or by email at abusene 2lid.texasgw and With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent to Juvenile Probation within 24 hours at facsimile number (936) 241-6230. 8.02 Allegations occurring Outside the Facility. Any person who witnesses, leans of, receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261. . - ' - -- - ` ---• -- =it---=-- 8.031 An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program. 8.032 A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical assault or youth sexual conduct 8.033 Sexual abuse Is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse by non -contact. 8.034 Serious physical abuse is bodily harm or condition that resulted directly or Indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic or dental. 8.035 A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly. by or. under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post - adjudication secure correctional facility required to be certified in accordance with the Texas Family Code, and a public or private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile court jurisdiction. 8.036 A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department CRIMINAL HISTORY SEARCHES 9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children to the facility or program. 9.02 Criminal history searches shall include the following: Dram County Juvenik Justice Center Detention Services Agreement January I, 2020-December 31, 2020 9.021 Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. 9.022 Local law enforcement sec offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. 9.023 Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center, ulternet based searches shall not be used to conduct this background search. 9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitorinft nurooses for whichever of the followinir occurs later- IiHo iron rll.i.n —Ai! nr —ri— —A .11 ..nei:nwc a :eiw.. ii.r emu.16-- L�.�.:' 'wi .:..1. 9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following. 9.041 A felony conviction against the laws of this state, another state, or the United States within the past ten (10) years; 9.042 A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; 9.043 A current felony deferred adjudication, probation or parole; 9.044 A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; 9.045 A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United States within the past five (5) years; 9.046 A current jallable misdemeanor deferred adjudication, probation or parole; or 9.047 The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice program. 9.07 juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. Brazes County JoveoOe Justice Center Detention Services Agreement January 1. 2020— December 31,2020 DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same Information to juvenile Probation: 10.011 Any and all corrective action required by any of Service Provider's licensing authorities; Any and all litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; 10.012 Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct contact with children, 1nMI An.. ....... �... _ ...._ invPsncm nn where an omnlnvoe _nbrn vnhmtoe. Provider that has direct contact with children was the alleged or designated perpetrator, 10.014 The identity of any of the Service Provider's employees, intents, volunteers, subcontractors, agents and/or consultants that have direct contact with children that are registered sex offenders; and 10.015 The identity of any of Service Providers employees, intents, volunteers, subcontractors, agents and/or consultants that have direct contact with children that have a criminal history. For the purpose of this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. 10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee, Intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. EQUAL OPPORTUNITY 11.00 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ASSIGNMENT & SUBCONTRACT 12.00 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this Agreement without the written consent of juvenile Probation. OFFICIALS NOT TO BENEFIT 13.00 No officer, employee or agent of juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect in this Agreement or the proceeds thereof. Brazos Conoy Juvenge Justice Center Detention Services Agreement Jznuaty 1, 2020- December 31. MO DEFAULT 14.00 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one offollowing circumstances: 14.001 If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof, or 14.012 If Service Provider fails to perform any of the other material provisions of this Agreement including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms and in either of these two circumstances after receivint' notice of default. Service Provider dcr-c not cure such failure within a r-----:---=:--5 - - TFRIyIINATION 15.01 This Agreement may be terminated for any reason 15.011 By either party upon ten (10) days written notice to the other party of the intention to terminate; or 15.012 Upon expenditure of available funds. 15.02 if at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. WAIVER OF SUBROGATION 16.00 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation REPRESENTATIONS & WARRANTIES 17.01 Service Provider hereby represents and warrants the following 170.011 That it has all necessary right title, license and authority to enter into this Agreement, 17.012 That it is qualified to do business to the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for, that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Brazos or any political subdivision thereof, 17.013 Brazos County will maintain in force policies of general liability insurance against loss to any person ($100,000.00) or property occasioned by acts ($100,000.00) or omissions of Service Provider providing limits of $300,000.00 per occurrence for bodily injury and $100,000.00 per occurrence of property damage. Certificate of Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified immediately upon any changes in the status of the insurance policy and shall, promptly furnish updated certificates of insurance to Juvenile Probation. Braaaa Cawty Javenfle Jasllce Center Detention Saviors Agmemaa January I, 2020-December 31, 2020 17.0.14 That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect, exploitation, death or serious incidents, and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it shall prominently post In all public and staff areas of any and all of its offices/facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas Juvemle Probation Commission website. Notice to Public Regarding Abuse, Neglect and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation. TEXAS LAW Tn APPLY 10.00 Tf,s- a ..,-_nt swan � ........t.:cd • -.acr and =- rccur. --- L t - I— '-�--..._.. �..... .... ... w..w.ac n7u. u,o .nrya C,i u.c Quit; U;. ►M-:k, and au obligations of the parties created hereunder are performable in Brazos County, Texas. 19.00 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas. LEGAL CONSCRUCTION 20.00 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect such invalidity, Illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein PRIOR AGREEMENTS SUPERSEDED 21.00 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the can of children who have allegedly committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the children placed in the Facility by the judge of Houston County having juvenile jurisdiction. PRISON RAPE ELIMINATION ACT 2100 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards -applicable to the provision of services described herein and the performance of all -obligations undertaken pursuant to this Contract including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons, including juveniles,_and-addresses...the_detection,_elimination,. prevention, and -.reporting of sexual -abuse -and------- sexual harassment in facilities housing adult and juvenile Offenders. [PREA §115.312(a)] Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] and shall make available to the CJPO all incident -based aggregated data reports of sexual abuse at its facility within 24-hours of the allegation, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30* [PREA §115.387(e) and (f)] 10, Price Quote • imagine learning 8860 E. Chaparral Rd Suite 160 Scottsdale, AZ 85250 877-725.4257 Brazos County Juvenile Services PO Box 914 Bryan TX 77803 :I Date 8/31/2023 Quote No. 293040 Acct. No. 05.br:TX:12500153 Total $15,400.00 Pricing Expires 8/31/2024 - 911120231 8/31/2024 site Description Cornivient End Date QtY [767azos County Juvenile Services Odysseyware K-12 Comprehensive Concurrent User 08/31/2024 20 Subtotal $15.400.00 Total $15.400.00 Imagine Learning will audit enroilment,count throughout the year. If more enrollments are found to be in use than purchased, Imagine Leaminj will invoice the customer for the additional usage. This quote Is subject to imagine Learning LLC Standard Terms and Conditions ("Terms and Conditions). These Terms and Conditions are available at hitosa www imaoinelearning.com/standesUem►s-and-conditions. may change without notice and are Incorporated by this reference. By signing this quote or by submittin a purchase order or form purchasing document, Customer explicitly agrees to these Terms and Conditions resulting in a legally binding agreement. To the Tulle: extent permitted under applicable law. all pricing information contained In this quote Is confidential, and may not be shared with third parties without Imagin Learning's written consent. Signature: Print Name: Title: Date: Imagine Learning Representative Jordan Armstrong Jordan.armstrong@imaginelearning.com 361-484-3198 Not valid unless accompanied by a purchase order. Please specify a shipping address if applicable. Please e-mail this. quote, the purchase order and orde documentation to AR@imaginaleamiag.com or fax to 480-423-0213. page 1 of 1 8860 E. Chaparral Rd., Ste 100, Scottsdale, AZ 85250 877-725-4257 Fax: 480-423-0213 www.imaoinelearning-wrn Oil IMAGINE LEARNING LLC TERMS AND CONDITIONS OF COMPANY SERVICES This "Agreement" (i.e., these Terms and Conditions and the Price Quote for Services into which these Terms and Conditions are incorporated) is made and entered into as of the date of last signature below ("Effective Date") between imagine Learning I.I.C. its affiliates and subsidiaries ("Company") and Customer. In consideration of the mutual promises contained herein, the parties hereby agree to the following: 1.1 "Access Protocols" means the passwords, access codes, technical specifications, connectivity standards or protocols, or other relevant procedures, as may be necessary to allow Customer to access the Services. 1.2 "Authorized User" means any third party who is authorized by Customer to access the Services pursuant to Customer's rights under this Agreement, including any instructors, administrators, other employees, contractors, students authorized by Customer, parents, family members, or other adults associated with a student or parents authorized by Customer. 1.3 "Confidential Information" means all non-public, proprietary or confidential information relating to a "Disclosing Party" that is disclosed or otherwise supplied in confidence to the "Receiving Party" under this Agreement. Company's Confidential Information includes (without I'nnitation) the Services, its user interface design and layout, and pricing information. Confidential Information does not include any aggregated data or De -Identified Data covered by Section 9.4, or any other information that the Receiving Party can establish: (a) was known to the Receiving Party prior to receiving the same from the Disclosing Party, free of any restrictions; (b) is independently developed by the Receiving Party without reference to the Disclosing Party's Confidential Information; (c) is acquired by the Receiving Party from another source without restriction as to use or disclosure; or (d) is or becomes part of the public domain through no fault or action of the Receiving Party. IA "C'opfidentiai Student Information" means information that personally identifies a student who is enrolled or was previously enrolled at the Customer's institution. This term includes the student's name, the name of the student's parents or family members, the student's (or student's family's) address, telephone number, email address, date of birth, place of birth, mother's maiden name, grades, financial information, social security number (or other governmental identification number), biometric information, and other information that alone or in combination would reasonably allow a person or entity to identify the student with reasonable certainty. Confidential Student Information does not include any information regarding persons who do not enroll at the Customer's institution. 1.5 "C to means the school or district who is identified In the signature block below or the applicable Price Quote for Services. 1.6 "Customer Content" means any content and information submitted via or In connection with the Services by or on behalf of Customer, an Authorized User, or any other end user of the Services. Customer Content includes student information and records which remain the property of the Customer. 1.7 "De -Identified Data" means any data, including data derived from Confidential Information (and Confidential Student Information) that has had all direct and indirect personal identifiers removed. This Includes the removal of any names, identification numbers. dates of birth, address, email address, and telephone number. De -Identified Data does not include any data that alone or in combination would reasonably allow a person or entity to identify a student with reasonable certainty. 1.8 "Documentation" means the technical materials provided by Company to Customer in hard copy or electronic form describing the use and operation of the Services. imagine imaginelearning com 1877.72SA257 learning Terms and Cond1dons of Company Services 1.9 "instructional Services" means services provided by Company, including student access to teachers and coaches,. the development and implementation of policies and procedures for purposes of improving student outcomes, and other services as stated in the applicable Price Quote for Services. Instructional Services are also subject to the additional terms contained in the attached Addendum. 1.10 "Price Quote for Services" means the order form signed by Customer which references these Terms and Conditions and details the services to be provided to the Customer under this Agreement. 1.11 "Professional Development" means all implementation planning, program design, administrative and instructional training, consulting and coaching for education professionals provided by Company as described In the applicable Price Quote for Services. Professional Development services are subject to the additional terms contained in the attached Addendum. - 1.12 "ServioW means the services ordered by Customer through the Price Quote for Services and includes the products and services which may include Company courseware, audio, video and other content curriculum, and/or Documentation and software including applets and animations. Services may include Professional Development and/or Instructional Services. Customers' access to any Professional Development or Instructional Services will expire at the end of the Term set forth in the applicable Quote or if the Service is terminated for any reason. 1.13 'Sumarted Environment° means the minimum hardware, software, and connectivity configuration specified from time to time by Company as required for use of the Services. The current requirements (if any) are described in the technical requirements which may be found on Company's website. 2. PROVISION OF SERVICES 2.1 Access. Subject to Customer's payment of the fees outlined in the Price Quote for Services and compliance with the terms of this Agreement, Company will provide Customer with access to the Services. Promptly following the Effective Date, Company shall provide to Customer the necessary security protocols and policies, network links or connections and Access Protocols to allow Customer and its Authorized Users to access the Services in accordance with the Price Quote for Services (or this Agreement). 2.2 Support Services. Company will provide Customer with the support services described at http:l/help.ima!imelearriina.com/hc/en-us.. 2.3 Hosting. Company shall, at its own expense, provide for the hosting of the Services, provided that nothing herein shall be construed to require Company to provide for, or bear any responsibility with respect to any telecommunications or computer network hardware required by Customer, any Authorized User or any other user to provide access from the Internet to the Services. 3. INTELLECTUAL PROPERTY 3.1 License Grant. Subject to the terms and conditions of this Agreement, Company grants to Customer a non-exclusive, non-sublicensable, non -transferable license during the Term, solely for Customer's internal educational and training purposes and in accordance with this Agreement. This Agreement permits only Customer and Customer's Authorized Users to access and use the Services detailed on the Price Quote for Services in accordance with the Documentation. Licenses are available to :- access Services throughout the Term by Authorized Users not to exceed specific quantities stated on Price Quote for Services. License and Service types are listed below. Only those License and Service types feted on the Price Quote for Services are applicable to this Agreement. a) Concurrent License - provides access to Services throughout the Term by all Authorized Users based on the number of simultaneous licenses purchased. Total number of users accessing -product-simultaneously cannot exceed total quantity of licenses purchased. imagine learning imaginelearning com 1877-7CLICKS Terms and Conditions of Company Services b) Reusable License - provides access to Services throughout the Term by all Authorized Users based on the number of semester course enroilments purchased. Once a course enrollment is disabled or completed, the enrollment license can be reused for that student or another student throughout the contract period. c) Single User- available to a single user identified by name and designated as the sole student user of the specific license throughout the Term. Licenses cannot be transferred to another user. d) Site License - provides access to Services throughout the Term by all Authorized Users located at the specific physical site Identified on the Price Quote. Must be a traditional brick and mortar educational institution that provides educational services to students at a common physical location. Not available for virtual schools. e) Virtual School - Customer that is (a) a -private school where students do not regularly meet 'physically for looming but where there is a teacher of record available to students enrolled at the institution and much of the learning takes place over the Internet with regular assistance or guidance from the teacher of record or (b) a private tutoring provider that makes available personal attention to each student enrolled in a program by faculty or tutoring provider and such services are the primary purpose of enrollment by students; or (c) a public program Implemented by a school district where students do not regularly meet physically for learning but where there Is a teacher of record available to students enrolled at the institution and much of the learning takes place over the Intemet with regular assistance or guidance from the teacher of record; and (d) with respect to (a), (b), and (c), a Virtual School Is not a school that sells licenses or access to educational software on a standalone basis or sells licenses or access to educational software to students not actively enrolled in and participating in learning services provided by the private school or tutoring provider., 3.2 Restrictions. Customer agrees that it will not, nor will Customer cause or permit any Authorized User or other party to: (a) allow any third party to access the Services or Documentation, except as expressly allowed herein; (b) modify, adapt, after or translate the Services or Documentation; (c) sublicense. lease, rent, sell, resell, loan, distribute, transfer or otherwise allow the use of the Services or Documentation for the benefit of any third party; (d) reverse engineer, decompile, disassemble, or otherwise derive or determine or attempt to derive or determine the source code (or the underlying ideas, algorithms, structure or organization) of the Services, except as permitted by law; (e) create derivative works based on the Services or Documentation; (f) use the Services to store of transmit infringing, unsolicited marketing emails, libelous, or otherwise objectionable, unlawful or tortious material, or to store or transmit material in violation of third -party rights; (g) interfere with or disrupt the integrity or performance of the Services; or (g) access the Services to build a competitive service or product, or copy any feature, function or graphic for competitive purposes. 3.3 Ownership. Except for the licenses granted by Company under this Agreement, as between Company and Customer, Company owns all right, title and Interest (including, but not limited to, all copyright, patent, trademark and trade secret rights) in and to the Services and Documentation. 3A Open Source Software. Certain Items of software used in the Services are subject to "open source or "free software licenses ("Open Source Software"). Some of the Open Source Software is owned by third parties. The Open Source Software is not subject to the terms and conditions of Sections 3.1, 3.2. or 10. Instead, each item of Open Source Software is licensed under the terms of the end -user license that accompanies such Open Source Software. Nothing in this Agreement limits Customer's rights under, or grants Customer rights that supersede, the terms and conditions of any applicable end user license for the Open Source Software. If and to the extent required by any license for particular Open Source Software, Company makes such Open Source Software and Company modifications to that Open Source Software, available by written request at the notice address specified on the Price Quote for Services. a. FEES. Company shalt invoice Customer for fees on the schedule set forth on the Price Quote for Services l aW) and the amounts set forth In such invoices shall be due from Customer net thirty (30) e imagine learning imaginelearning com 1877-7CLICKS Terms and Conditions of Company Services days of receipt. Non-payment or late payment of undisputed fees is a material breach of this Agreement. Company may terminate the Agreement and/or terminate or suspend Customer's access to Services within ten (10) days after Customer receipt of a notice of non-payment of amounts owed under that Price Quote for Services. Company may change the amount of the Fees for any upcoming Renewal Term, provided that Company provides Customer with written notice of such change at least sixty (60) days prior to the first day of such Renewal Term. All taxes and other governmental charges (except for income taxes), if any, imposed on Customer payments hereunder shall be deemed to be in addition to the Fees charged, and bome solely by Customer except to the extent that Customer provides Company with a valid tax exemption certificate authorized by the appropriate taxing authority. 5. FUNDING -OUT CLAUSE. If Customer is a governmental entity receiving federal, state or local funds, Customer's payment obligation may be conditioned upon the availability of funds that are appropriated or allocated by the applicable government agency. If funds are not allocated, Customer may terminate this Agreement at the end of the period for which funds are available. Customer must notify Company in writing at least thirty (30) calendar days before termination. Upon termination, Company will be entitled to a pro-rata portion of the fees for Service performed up to the date of termination. 6. CUSTOMER CONTENT AND RESPONSIBILITIES 6.1 License; Ownership. Customer hereby grants Company a non-exclusive, worldwide, royalty -free, fully paid and transferable license (a) to use the Customer Content as necessary solely or the purposes of providing the Services under this Agreement; and (b) to use Customer's trademarks, service marks, and logos as required to provide the Services (but not for use with an audience beyond that of Authorized Users). As between the parties, Customer owns all right, title and interest in the Customer Content. 6.2 Customer Warranty. Customer represents and warrants that (a) prior to using the Services in connection with any Authorized User, Customer shall have obtained any necessary consent to contact such Authorized User via the Services in such form as required to comply with applicable law; (b) that its use of the Services will otherwise comply with all applicable laws; and (c) the Customer Content shall not (1) infringe any copyright, trademark, or patent right; (ii) misappropriate any trade secret; (iii) be deceptive, libelous, obscene, pornographic or unlawful; (iv) contain any viruses, worms or other malicious computer programming codes intended to damage Company's system or data; or (v) otherwise violate any privacy or other right of any third party. 6.3 Authorized User Access. Customer may permit any Authorized Users to access and use the features and functions of the Services as contemplated by this Agreement. Each Authorized user must be granted a unique User ID. User IDs cannot be shared or used by more than one Authorized User at a time. Customer is solely responsible for maintaining the confidentiality of Access Protocols and Company will not be liable for any activities undertaken by anyone using Customer's Access Protocols. Customer will immediately notify Company of any unauthorized use of its Access Protocols or any other breach of security relating to the Services known to Customer. 6A Customer Responsibility for Access, Content and Security. Except to the extent expressly specified on the Price Quote for Services, Company is not obligated to back up any Customer Content; the Customer is solely responsible for creating backup copies of any Customer Content at Customer's sole cost and expense. Customer shall have the sole responsibility for the accuracy, quality, integrity, legality, reliability, and appropriateness of all Customer Content. Customer must maintain the Supported Environment (if any) described in the Price Quote for Services. o Iimagine learning imaginelearning.com 1 877-7CLICKS Terms and Conditions of Company Services 7. WARRANTIES AND DISCLAIMERS 7.1 Limited Warranty. Company warrants that it will make commercially reasonable efforts to maintain the online availability of the Services. CUSTOMER'S EXCLUSIVE REMEDY AND COMPANY'S ENTIRE LIABILITY UNDER THIS WARRANTY WILL BE FOR COMPANY TO REPAIR THE NON -CONFORMING SERVICE, OR IF COMPANY CANNOT MAKE SUCH REPAIR WITHIN A REASONABLE PERIOD OF TIME, THEN COMPANY MAY TERMINATE ACCESS TO THE SERVICES AND REFUND A PORTION OF THE FEE. 7.2 Disclaimer. EXCEPT AS EXPRESSLY PROVIDED IN SECTION 7.1, THE DOCUMENTATION, AND SERVICES ARE PROVIDED "AS IS.- AND COMPANY MAKES NO (AND HEREBY DISCLAIMS ALL) OTHER REPRESENTATIONS AND WARRANTIES, WHETHER WRITTEN, ORAL, EXPRESS, IMPLIED OR STATUTORY, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED' WARRANTIES OF MERCHANTABILITY, TITLE, NONINFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE. COMPANY DOES NOT WARRANT THAT ALL ERRORS CAN BE CORRECTED, OR THAT OPERATION OF THE SERVICES SHALL BE UNINTERRUPTED OR ERROR -FREE. SOME STATES AND JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO SOME OF THE ABOVE LIMITATIONS MAY NOT APPLY TO CUSTOMER. 8. LIMITATION OF LIABILITY. EXCLUDING EACH PARTY'S INDEMNIFICATION OBLIGATIONS SET FORTH HEREIN IN RESPECT OF THIRD -PARTY CLAIMS, (A) IN NO EVENT WILL EITHER PARTY BE LIABLE FOR ANY CONSEQUENTIAL, INCIDENTAL, SPECIAL, PUNITIVE, OR OTHER INDIRECT DAMAGES (INCLUDING, WITHOUT LIMITATION, LOST PROFITS OR LOST DATA) ARISING OUT OF OR 1N CONNECTION WITH THIS AGREEMENT OR ITS PERFORMANCE HEREUNDER AND (B) IN NO EVENT SHALL EITHER PARTY'S LIABILITY TO THE OTHER AS A RESULT OF ANY CLAIM ARISING UNDER THIS AGREEMENT, REGARDLESS OF WHETHER SUCH CLAIM IS BASED ON BREACH OF CONTRACT. TORT, STRICT LIABILITY, OR ANY OTHER THEORY OF LIABILITY, EXCEED THE AMOUNT PAID BY CUSTOMER UNDER THIS AGREEMENT FOR THE APPLICABLE SERVICES GIVING RISE TO SUCH LIABILITY IN THE TWELVE (12) MONTHS PRIOR TO THE OCCURRENCE OF THE ACT OR OMISSION GIVING RISE TO SUCH CLAIM. SOME STATES AND JURISDICTIONS DO NOT ALLOW FOR THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THIS LIMITATION AND EXCLUSION MAY NOT APPLY TO CUSTOMER. 9. CONFIDENTIALITY; PRIVACY 9.1 Confidentiality. During the Term, each party ("Disclosing Party") may provide the other party ("Receiving Party") with Confidential Information. The Receiving Party agrees that it will not use or disclose to any third party any Confidential Information of the Disclosing Party, except as expressly permitted under this Agreement. The Receiving Party will limit access to the Disclosing Party's Confidential Information to Authorized Users (with respect to Customer as Receiving Party) or to those employees who have a need to know such Confidential Information to perform the Receiving Party's obligations or exercise the Receiving Party's rights under this Agreement, and who have been Informed of the confidential nature of such Information. In addition, the Receiving Party will protect the Disclosing Patty's Confidential Information from unauthorized use, access, or disclosure in the same manner that it protects its own proprietary information of a similar nature, but in no event with less than reasonable care. At the Disclosing Party's request or upon the expiration or termination of this Agreement, the Receiving Party will return to the Disclosing Party or destroy (or permanently erase in the case of electronic files) all copies of the Confidential Information that the Receiving Party does not have a continuing right to use under this Agreement, and the Receiving Party shall provide to the Disclosing Party a written affidavit certifying compliance with this sentence. 9.2 Privacy. Company will comply with, and will cause each of its employees, agents, and contractors to comply with, all state, federal and municipal laws and regulations ("Applicable Laws") applicable to its performance under this Agreement, including without limitation the Family Educational Rights and Privacy Act and the Children's Online Privacy Protection Ad. Company's Privacy Policy (as may be updated by Company from time to time), which is incorporated by reference into these terms and conditions, contains • imagine learning imaginelearningcom 1877-7CUCKS Terms and Conditions of Company Services additional terms regarding Company's use of Confidential Student Information. Customers and Authorized Users may view Company's privacy policy at htips://www.-imaclineleamina.comll)rivacy ("Privacy Ponca"). Customer is responsible for providing notice of its own privacy policy to parents of its students and is solely responsible for obtaining any necessary parental consents for students to use the Services. 9.3 Data Security. Company agrees that it will store and process Confidential Information, including Confidential Student Information, in accordance with customary industry standards. Company shall implement and maintain commercially reasonable administrative, technical and physical security measures designed to protect Confidential Information from unauthorized access, disclosure and use. Company will conduct periodic risk assessments and remediate identified material security vulnerabilities in a commercially reasonable manner. Company will have a written data breach response plan and will take commercially reasonable steps to notify the Customer once it becomes aware of.a data breach known to involve, or likely involving, Customer Confidential Information. Company will cooperate with the Customer to comply with any applicable data breach notification laws. 9.4 Aggregated and De4dekif fed Data. Company may use aggregated data and De -Identified Data for product development, research, marketing, and other purposes as set forth in the Company's Privacy Policy. '9.5 Confidential Student Information Return and Destruction. Upon termination or expiration of this Agreement or thereafter, at the Customer's written request, Company shall, in a reasonable period of time, return all Confidential Student Information to Customer or shall destroy such Confidential Student Information that Company knows it possesses to the extent that destruction is reasonably practicable. Company shall not be required to return or destroy aggregated data or De -Identified Data. Customer acknowledges that some data may remain in archive or other files following Company's commercially reasonable attempt to return or destroy Confidential Student Information. Company may transfer Confidential Student Information and De -Identified Data or aggregated data to its successor pursuant to a merger, consolidation or sale of substantially all of its assets pursuant to Section 13 of this Agreement. 10. INDEMNIFICATION 10.1 By COMPANY. Company shall indemnify, defend and hold harmless Customer against any third - party claims that the use of the Services as permitted hereunder infringes any copyright, US patent or other intellectual property right of a third party, and Company shall pay any losses, damages, costs, liabilities and expenses (including; but not limited to, reasonable attorneys' fees) finally awarded by a court to such third party or otherwise agreed to in settlement of such claim by Company. If any portion of the Services becomes, or in Company's opinion is likely to become, the subject of a claim of infringement, Company may. at Company's option, and as Customer's sole and exclusive remedy therefor. (a) procure for Customer the right to continue using the Services; (b) replace the Services with non -infringing software or services which do not materially impair the functionality of the Services; (c) modify the Services so that the Services become non -infringing; or (d) terminate this Agreement and refund any fees paid by Customer to Company for the remainder of the term then in effect, and upon such termination, Customer will immediately cease all use of the Documentation and Services. Notwithstanding the foregoing, Company shall have no obligation under this Section 10.1 or otherwise with respect to any third -party claim based upon (i) any use of the Services not in accordance with this Agreement or as specified in the Documentation; (ii) any use of the Services in combination with other products, equipment, software or data not supplied by Company; or (ia) any modification of the Services by any person other than Company or its authorized agents. This Section 10.1 states the sole and exclusive remedy of Customer and the entire liability of Company, and any of the officers, directors, employees, shareholders, contractors or representatives of Company, for claims and actions described in this Section 10.1. 10.2 By Customer. To the maximum extent allowed by applicable law, Customer shall indemnify defend and hold harmless Company against any third -party claims arising out of (a) any failure by Customer or any Authorized User to comply with applicable laws, rules, and regulations (including those promulgated by U.S. federal or state regulatory authorities) in connection with its activities hereunder, including without limitation imagine learning imaginelearning.com 1877-7CLICKS Terms and Conditions of Company Services Its provision and Company's authorized use of Customer Content (possibly including student inforrhation) hereunder or failure to obtain required consent from any Authorized User or otherend users, (b) Customer's unauthorized use of Services hereunder and/or (c) Customer's breach or alleged breach of any of its covenants, representations or warranties hereunder, and Customer shall pay any losses, damages, costs, liabilities and expenses (including, but not limited to, reasonable attomeys' fees) finally awarded by a court to such third party or otherwise agreed to in settlement of such claim by Customer. This Section 10.2 states the sole and exclusive remedy of Company and the entire liability of Customer, and any of the officers, directors, employees, shareholders, contractors or representatives of Customer, for the claims and actions described in this Section 10.2. 10.3 Procedure, The indemnifying party's obligations as set forth above are expressly conditioned upon each of the foregoing: (a) the indemnified party shall promptly notify the indemnifying party in writing of any threatened or actual claim or suit, provided, however, that failure to give prompt notice will not relieve the indemnifying party of any liability hereunder (except to the extent the indemnifying party has suffered actual material prejudice by such failure); (b) the indemnifying party shall have sole control of the defense or settlement of any claim or suit; and (c) the indemnified party shall (at the indemnifying party's expense) reasonably cooperate with the indemnifying party to facilitate the settlement or defense of any claim or suit. 11. TERM AND TERMINATION 11.1 Term. This Agreement shall be for the term (the "Initial Term") of any Services purchased pursuant to a Price Quote for Services and shall thereafter renew for one (1) year terms (each a "Renewal Term") upon the mutual written consent of the parties prior to the expiration of the then -current term. The Initial Term and the Renewal Terms (if any) are, collectively, the "Term " Customer only has the right to use the Services during the Term. 11.2 Termination. Either party may terminate this Agreement immediately upon written notice to the other party If the other party materially breaches this Agreement and fails to cure such breach within thirty (30) days after its receipt of written notice of such breach. 11.3 Effect of Termination. Immediately upon termination of this Agreement, (a) the licenses granted to either party shall immediately terminate; and (b) Company shall cease to make available and Customer shall cease to use the Services. Termination shalt not relieve Customees obligation to pay all charges accrued through the effective date of termination. Sections 3.3, 6A, 7, 8. 8,10,11.3,12 and 13 will survive the expiration or termination of this Agreement. 12. GOVERNING LAW AND VENUE If Customer is a public school or district or other state or municipal governmental agency (a "Public School"), this Agreement and any action related thereto will be governed and interpreted by and under the laws of the state where the Customer resides, excluding any conflict of law principles. Otherwise, this Agreement will be governed by the laws of the state of Arizona. Each party expressly waives any objection that it may have based on improper venue or forum non- convenlens to the conduct of any such suit or action in any state or federal court located in the state where the Customer resides, If Customer is a Public School. if Customer is not a Public School, such venue shall be state or federal court located in Phoenix, Arizona. The United Nations Convention on Contracts for the International Sale of Goods does not apply to this Agreement. Customer shall always comply with all international and domestic laws, ordinances, regulations, and statutes that are applicable to its use of the Services hereunder. 13. MISCELLANEOUS. 13.1 Press Releases. if requested by Company, Customer agrees to cooperate in good faith with Company on a press release following execution of this Agreement and agrees to allow Company to list (using Customer's name and/or Customer's logo, as determined by Company) Customer as a customer on Company's website or in documentation to be shared electronically or in print. • imagine 1 learning imaginelearningcom 1877-7CLICKS vwuv+yn wzimum v �v ua.onv�arr�r�-Sara-au�wno�aronrro�. Terms and Conditions of Company Services 13.2 Independent Contractors. The parties are independent contractors and nothing in this Agreement shall be deemed to create the relationship of partners, joint venturers, employer -employee, master -servant. or franchisor -franchisee between the parties. Neither party is, or will hold itself out to be, an agent of the other party. Neither party is authorized to enter into any contractual commitment on behalf of the other party. 13.3 No Additional Terms and Order of Precedence. These Terms and Conditions, together with the attached Price Quote for Services(s), contain the entire agreement of the parties and supersedes any prior or present understanding or communications regarding its subject matter, and may only be amended in a writing signed by both parties. In the event of a conflict between the terms in the Price Quote for Services and the Agreement. the terms contained in this Agreement shall control unless otherwise expressly stated in the Prim Quote for Services_ 13A Severability. In the event any provision governmental agency to be void or unenforceable to best accomplish the objectives of the original remaining provisions small remain in full force and or this Agreement is held by a court of law or other such prdvisiori shall be changed and interpreted so as provision to the fullest extent allowed by law, and the effect. 13.5 Assignment. Neither party shall assign this Agreement without the other party's prior written consent, which shall not be unreasonably withheld. Notwithstanding the foregoing, either party may assign this Agreement to its successor pursuant to a merger. consolidation or sale of substantially all of its business or assets related to this Agreement. This Agreement shall be binding upon and inure to the -benefit of the parties and their successors and permitted assigns. 13.6 Force Majeure. Neither party shall be deemed to be in breach of this Agreement for any failure or delay in performance (other than payment of Fees due hereunder) caused by reasons beyond its reasonable control, including, but not limited to. acts of God. pandemics., epidemics, war, terrorism, strikes, failure of suppliers, fires, floods or earthquakes. 13.7 Export. The use of the Services is subject to U.S. export control laws and may be subject to similar regulations in other countries. Customer agrees to comply with all such laws. 13.8 Notice. Any notice given under this Agreement shall be in writing and shall be sent via priority mail by a nationally recognized express delivery service addressed to the address and the signatory set forth in the Price Quote for Services set forth above. Such notice shall also be sent via email to the email address set forth in the Price Quote for Services set forth above. 13.9 No Third Party Beneficiary. There are no third -party beneficiaries to this Agreement:., 13.10 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and both of which shall be taken together and deemed one instrument. IN WITNESS WHEREOF artier have entered into this Agreement effective as of the Effective Date. CUSTOM - IMAGINE LEARNING LLC Signature: Si nature: Sb � !" Printed Name:di l� lane "i'_kr 1 Printed Name: e $tanitrc Title: - urn •= C!C } rule: Vice President, Controller Date: d� � Date: August 8, 2023 Address: 1iU a. RYMS Akef' , . V 3'_ 'r - .� T dress: t Chaparralo , Suite 100 Scottsdale, AZ 85250 • imagine teaming imaginelearning.com ( 877-7CLICKS ;' Terms and Conditions of Company Services Addendum for Instructional Services and Professional Development 1. APPLICABILITY. These additional terms and conditions apply if the Quote includes the purchase of Instructional Services or Professional Development Services from Imagine Learning LLC and its affiliates and subsidiaries {"Company"). In the event of a conflict between these additional terms and the Company's Terms and Conditions of Company Services, these additional terms shall control. but solely with respect to the provision of Instructional andlor Professional Development Services. Capitalized terms used, but not defined, in this addendum have the meanings set forth in the Term and Conditions of Company Services. 2. CUSTOMER LIAISON.. Customer will designate an individual to serve as its primary liaison to Company for all communications related to the provision of Instructional and Professional Development Services, setting up access for End Users, and use of the Services. 3. - HOURS OF AVAILABILITY.'Company instructional and Professional Development Services will be available during the business hours specified by Company, or if Customer requires Instructional Services for certain times or additional hours, such requirements must be specified in the Quote prior to the beginning of the term of Customer's purchase of Services. Requests for access to Instructional or Professional Development Services not already provided for in the Quote must be made or approved by the Customer Liaison, and may result in additional charges. 4. NO GUARANTY OF OUTCOMES. Company cannot make any guarantees, representations or warranties as to any student, teacher, or other End User outcomes or results from the Instructional or Professional Development Services. S INSTRUCTIONAL SERVICES, if specified in the Quote, Company will provide virtual access to teachers or coaches (or both) ("Company Instructors") who are hired, trained, supervised, and paid by Company, and who will assist in the virtual delivery of the Licensed Material to students and their use of the Services (the "Virtual Programs"). Customer is responsible for (a) providing secure internet access for End Users to use the Virtual Programs; (b) all day4o-day management of the Virtual Programs, subject in all cases to compliance with Applicable Law and Customer policies; (c) obtaining all necessary consents for the provision of instructional Services where they will involve direct contact between Company Instructors and students and parents; (d) determining appropriate student courses and verifying student schedules; (e) monitoring student attendance and ensuring compliance with applicable state requirements; and (f) assisting students not making adequate progress. a Instructor Requirements. Customer shall be responsible for advising Company of any special certification, training, background checks, insurance, fingerprinting or similar requirements for the Company Instructors as may be imposed by Applicable Law ("Instructor Requirements"}. Company shall be solely responsible for all decisions regarding hiring, supervision, discipline, and dismissal of Company Instructors, and for ensuring that all Company Instructors meet and comply with Instructor Requirements. b. Exceptional Student Services. If Customer is a public entity receiving federal funds, Customer is considered the "Local Educational Agency," or LEA, as that term is defined by Applicable Law, and Customer is solely responsible for the provision of any special education services. Company's services do not include (1) providing special education services; (11) creating, implementing or providing Individualized Education Programs ("IEP"); (iii) providing reasonable accommodations or any services to insure compliance with the Individuals with Disabilities Education Act (IDEA), the Americans with Disabilities Act (ADA), section 504 of the Rehabilitation Act, or any other Applicable Law. Notwithstanding the foregoing, Company will discuss, formulate and make reasonable adjustments and accommodations in furtherance of student IEPs or reasonable accommodations established by Customer, provided that Customer provides necessary IEPs and section 504 documentation to Company. Customer shall be solely responsible for the costs of any required adjustments or accommodations. imagine 1 learning imaginelearning.com 1877-7CUCKS 1' Terms and Conditrions of Company Services a State Testing.. Customer is responsible for providing appropriate accommodations for the administration of any state -mandated standardized testing by End Users. Customer is also, responsible for receiving, distributing. administering, proctoring and returning. all state mandated standardized tests under applicable state law, policies and procedures. d. Reporting and Withdrawal of Students/End Users. Where reporting of student results is required by Applicable Law, Customer shall be responsible for ensuring the accuracy and completeness of student information used, relied upon, or reported by Company in providing the Instructional Services. and shall promptly notify Company if any student information needs to be corrected or updated. Upon notice to Customer, Company reserves the right to withdraw End User access for students who fail to take required tests or maintain adequate progress. 6. PROFESSIONAL DEVELOPMENT SERVICES. If included in the Quote, Company may also provide Professional Development Services, (" PD. Services") which may include training and instruction to Customer's instructors and administrators on the implementation and use of the Services, curriculum workshops, use of student information to monitor progress, and other related topics as may be specified in the Quote. Customer shall be solely responsible for providing necessary equipment and secure internet access to facilitate the PD Services, and for scheduling the PD Services at least two (2) weeks in advance. a. Charges for PD Services. Before delivering Professional Development Services, Company must receive a signed Quote specifying the number of hours included and the cost of the services provided, and all necessary setup and implementation services required to demonstrate and use the Services must be completed. Professional Development Services will be available for use by Customer only during the Term of the Subscription. b. Use of Customer's Facilities. If Company will be providing any PD Services at Customer's premises, Customer shall advise Company in advance of any Instructor Requirements for Company personnel, and Company will be responsible for insuring that all Professional Development personnel meet and comply with all such requirements. c. Forfeiture & Cancellation of PD Services. Professional Development services purchased but not scheduled and delivered within the first year of the Term may be forfeited without notice. Customer agrees to reimburse Company for travel and other out-of-pocket expenses incurred if Professional Development services are changed or cancelled less than 48 hours prior to the scheduled delivery date. Company reserves time exclusively for the Customer once Professional Development services have been scheduled. If Customer is a no-show or cancels scheduled Professional Development services in less than 48 hours before the scheduled delivery date, Customer may be charged for the scheduled services. The Parties must document in writing and sign any and all grace periods or extension of time for delivery of Professional Development Services. 7. NO UNAUTHORIZED RECORDING OR REPRODUCTION. All content delivered by Company as part of Instructional or PD Services are the property of Company, and customer may not record, reproduce or copy such content without Company's express written authorization. imagine 1 learning imaginelearning com j 877.7CLICKS CHANGE ORDER #1 Date -of Issuance:, 8/9/2023 Owner: Brazos County Road & Bridge Owner's Contract. No.: CIP #23-580 Contractor: Gulf Coast Engineer's Project No.: 619012 Project: Old Reliance Phase 1 Reconstruction The Contract is modified as follows upon execution of this Change.Order: Description: Updated substantial completion date due to design changes of turn lane and guardrail installation. This change order also includes additional bid. items for the guardrail, slope paving, mow strip, and updated headwall pricing. Additionally, this change order., . will encompass the removal•and replacement of existina base material. Bid Item No:c Description Quantity.. Bid Unit''• =.Bid Price Total : a 110 Right Turn Arrow, Complete in Place 1 EA $295.00 $295.00 ill "Only" Striping, Complete in Place 1 EA $295.00 $295.00 112 8' Wide White Solid Striping, Complete in Place 308 LF $3.15 $970.20 113 8" Wide White Broken Striping, Complete in Place 284 LF $3.35 $951.40 415 Removal (including off -site disposal) & Replacing Existing Concrete Curb 30 LF $35.00 . $1,050.00 416 Trinity Highway Soft Stop Terminal, Complete in Plac 8 EA $•3,688.39 $29,501.12 417 Metal Beam Guard Fence, Complete in Place 1177.9952 LF • $32.99 $38,862.06 418 Concrete Mow Strip, Complete in Place 539 SY $95.00 $51,205.00 419 Headwall Height Reduction for Crossing Culverts -32.06 CY $467.88 -$15,000.00 420. Remove, Salvage,.and Replace Existing Road Base 2560 . SY . $6.04 $15,462.4Q y:a 1 '; . _ ,Cliange;Order"TotalIncrease �°.' `7.$123;5981:8 UMANUE IN CONTRACT PRICE . CHANGE IN CONTRACT ITEMS FOR'OLD RELIANCE Original Contract Price: Original Contract Times:180 days - $4.486,799.40 Substantial Completion: December 2.2023 Ready for Final*Payment: January 1, 2024 Change from previously approved Change Order No. N/A to No. N/A: Change from previously approved Change Orders No. 0 to No. 0: 0.00 Substantial Completion: 0 Ready for.Final Payment: 0 Contract Price prior to this Change' Order. Contract Times prior to this Change Order: 0 days $4,486,799.40 Substantial Completion: December 2. 2023 . Ready for Final Payment: Januay 1, 2024 Change of this Change Order: Increase of this Change Order: Rain Days j days 123 598.18 Additional. Days: 53 days Substantial Completion: January 27, 2024 Ready for Final Payment: February 26, 2024 Contractor Price incorporating this Change Order. . Contract Times•w1th all approved Change Orders: $4,610,397.58 Substantial Completion: January 27, 2024 Ready for Final Payment: Feb .26 2024 AP OVED: ACCEPT - By: By: ontractor ( uthorized Signature) Owner (Authorized Si ature) Title: �l A� ( Cr 40 Title: Date: Date: f 7 23 RECOMMENDED' Date: By: ��L1 Title: BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 8/22/2023 ITEM: Approval of the following committee for RFP #CIP 23-608 I&GN Road Reconstruction. • a. Prarthana Banedi • b. Fred Paine • c. Jimmy LeFlore • d. Purchasing - Non -Voting • e. Legal - Non -Voting • f. GLS Engineers - Non -Voting TO: Commissioners Court FROM: Kaitlyn Battles DATE: 08/15/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tvoe %Attachments A 1ab(e APPRO a3 Duane Peters Date County Judge j A%F Op r Brazos County Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 BRAZOSCOUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: August 22 2023 RFP NUMBER: CIP 23-608 TITLE: I&GN Road Reconstruction REQUESTING DEPARTMENT: Road & Bridge APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: At.,( C LLS'T 'DuD, I a.r>a"a 011Wa�errore� Technology ft 1274BIate Road—5onioe, Tex SM04 [93615884852 FO [9361588-4287 Service Contract One Year Service Contract OR Two Year Service Contract Rr Terms Date From: 7/1 /2023 Permit #: Terms Date To: 7/1 /2024 County: Brazos O.S.S.F. Type: # of Insp.: 3 As Required by County. THIS CONTRACT assures that Christian Wastewater Technology will perform inspections and maintenance service to your system. There will be a minimum of required inspections based on what County you are in. The inspection will include a visual for color, turbidity, sludge build up, scum overflow, and odor. Perform manufactures recommended maintenance schedule on all components and equipment (i.e. aerator, air filter, alarm controls, etc.). Repairing or replacing of any malfunctioning components and/or equipment will be at the CUSTOMERS EXPENSE. This contract includes all required reporting to the regulatory agency and testing of C12, PH. Annual T.S.S. and B.O.D. sampling, if required by the County, will be an additional charge. The CUSTOMER will be responsible for the cost of and filling the disinfection chamber with chlorine tablets. The CUSTOMER will be responsible for sludge hauling if needed. Complaints by the customer, regarding system will be responded to as soon as possible and/or onsite no later than 48 hours. Contract amount payable in full at initiation of this contract. INSPECTOR: Christian Wastewater Tech, Inc. MP# 462 (PrW Name) 1274 Blake Road (Address) Conroe, Texas 77304 (City, State, Zip) (936)588-1852 (Phone) customerservice cc christianwastewatertechnoloev.com (email address) (Siguamre) (fie) CUSTOMER: Brazos County Maintenance (Print Name) 4801 W SH-21 (Address) Bryan, TX 77806 (OV. state, Zip) (MailingAdch— ifdif —t) (Cip, State, Zip) 979-361-4294 (Phone) SDube razoscoun Oov (email address) (SIg+K+awe) (Date) Christian Wastewater Technology 1274 Blake Road Conroe, TX 77304 To: Brazos County Maintenance Attention: Summer Dubec 4801 W SH-21 Bryan, 778 77803 Email: accounts@christianwastewatertechnology.com ,Phone: (936) 588.1852 / 'Fax: (936) 588-4207 Invoice Date: l7/1_0/2023 Invoice No: 30479 Date Due: 7/17/2023 1 Net:: 7 Customer ID No: 0 Customer Phone: (979) 361-4294 Invoice Type: Contract Fee Site: 4801 W SH-21, Bryan, TX 77806 Entered By:; Barbara P Invoiced Line Items. 4ty Unit Prices Subtotals Tame Taxed Amt Line Totals YIN :Yearly Service Contract $275.000 $275.000 $0.00 ! $275.00 Credit Cards accepted online and by phone with Qty Total a 3% fee for amounts over $1000 _ www.christianwaste-watertedhnolocly.com Yearly Service Contract July 1, 2023 - July 1, 2024 Subtotal Taxed Total Line Totals $275.00 $0.00 ; $275.00 Total Tax:: $0.00 Taxable Amount:` $0.00 , Wn-Taxable Amount:: _ $275.00 Invoice Total:l $275.00 -Amount Received:: $0.00 Remaining Balancer $275.00 ------ Please return this portion with payment CHECK IF ADDRESS IS INCORRECT. SHOW ID No: 0 ❑ CORRECT ON REVERSE SIDE OF THIS PORTION Pay to: Christian Wastewater Technology Invoice#: 30479 1274 Blake Road Created: 7/10/2023 Conroe, TX 77304 Due Date. T/1712023 Phone: (936) 588-1852 / Fax: (936) 588.4207 Current Amount Due: $275.00 Emall: accounts@christianwastewatertechnology.com customer/ID: Brazos County Maintenance Amount Paid: Method of Payment., Ej CHECK r. �I Card # Billing Zip Code: Check #: ' Name: Exp / / CVV BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Road and Bridge NUMBER: Southern Pointe Section 403 Final Plat DATE OF COURT MEETING: 8/22/2023 ITEM: Approval of the Final Plat of Southern Pointe Subdivision Section 403,18.52 Acres; Sterrett D. Smith League, A 210; City of College Station ETJ, Brazos County, Texas. Site is located in Precinct 1. TO: Commissioners Court FROM: Karen Tyler DATE: 08/07/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File-Na trie Descri tp ton Ijig� 2023-01-31Plat Appication- Application for Development Backup Material Southem_P_olnte Sect 403.pdf Plat 2023-08- Plat Backup Material 02 Southem_jPointe Section 403.pdf APPRK, Duane ]Peters Date L `o;�nty Judge Brazos County Road & Bridge Office 2617 SH 21 West Bryan, TX 77803 Telephone: (979) 822-2127 Fax: (979 776-0456 Email: Plats@brazoscountytx._gov PLAT APPLICATION T PROPERTY INFORMATION SUBJEC APPLICATION DATE ":01/31/2023 RESUBMITTAL: YES NO PROJECT/ SUBDIVISION NAME: Southern Pointe Subdivision Section 403 PROJECT ADDRESS OR LOCATION:17566 SH-6 S TX LEGAL DESCRIPTION: A PORTION OF THE REMAINDER OF A CALLED 21.71 ACRE TRACT, VOLUME 15871, PAGE 20 IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS: WA NUMBER OF LOTS: 4 TOTAL ACREAGE 18.52 JURISDICTION : CITY LIMITS Z College Station ETJ R OUTSIDE ALL CITY LIMITS AND ETJs * Notification of Application completeness will be given within 10 days of Application date. All Incomplete Applications will be rejected. This Application shall expire five (5) years from the Application date of the project. IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. A "M 10 -'UG' T INFORMATION "N' A!RU V 3 V i f.a'f a, FIRM NAME: BV Southern Pointe Development, Inc. CONTACT: Wallace Phillips , ADDRESS: 1140 Midtown Drive CITY: College Station STATE: TX ZIP: 77845 PHONE: 979.255.4466 —7FAX: EMAIL: wsphillips3@gmall.com * NiNMAT1OU&k N PRQPERTY OWNER a' , i FIRM NAME:BV Southern Pointe Development, Inc. CONTACT: Wallace Phillips ADDRESS: 1140 Midtown Drive CITY: College Station STATE: TX ZIP: 77845 PHONE: 979.255.4466 FAX: EMAIL: wsphillips3@gmall.com ENGINEER INFORMATION .1, `;M7-- FIRM NAME: Schultz Engineering, LLC CONTACT: Ricky Flores, PE ADDRESS: 911 Southwest Parkway E CITY: College Station STATE: TX ZIP: 77840 PHONE: 979-764-3900 FAX: 979-764-3910 EMAIL: eng@schultzeng.com N %URVt-Y0RI1*6kMM%W Rr FIRM NAME: Kerr Surveying, LLC CONTACT: Nathan Paul Kerr ADDRESS: 409 N Texas Ave CITY: Bryan STATE: TX ZIP: 77803 PHONE: 979-268-3195 FAX: EMAIL: nathan@kerrsurveying.net W -'QT"J.E INFORIVIRk'1 'r.v FIRM NAME: CONTACT: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: EMAIL: By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant Is an organization or business entity, that authorization has been granted to represent the Owner, organization or business In this Application. I certify that the preceding Information Is complete and accurate, and it is understood• that I agree to the Development/Subdivislon of this property. SIGNATUR INTED NAME: Wallace Phillips DATE: 1/31/2023 iM,. . OW • 9426E4A2eeCDdA935' ... ... " • . . SIGNATURE; PRINTED NAME: DATE: By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Appilcation, the Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation. CALCULATIONS OF MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150 + $5 per lot FINAL PLAT: $150 + $10 per lot AMENDING PLAT: $100 REPLAT: $150 DATE APPLICATION RECEIVED: / / I DATE APPLICATION RECEIVED / REJECTED: / / SIGNATURE: SIGNATURE: Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does It waive requirements for any additional Information not contained as part of this Application which may also be needed as a part of the review process. Application Check List: Copies of finished plat with corrections (if any): Three (3) hard copies to Brazos County One (1) .pdf copy to Brazos County One (1) .dwg copy to Brazos County One (1) hard copy to Brazos County Health District One (1) hard copy to Brazos County 911 One (1) hard copy to local Water District or Company .Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): Letter from Brazos County Health District - For On -site sewage evaluation. Letter from Brazos County 911 - For Road names. Letter from Water District or Company. - Stating water availability, etc. if property is within an Extraterritorial Jurisdiction (ETJ) of a City: Approval notification from appropriate City. Applicant attests that they have signed this Application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factual. All Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that this Application is not finished or dated until all documents listed above are filed at the Brazos County Engineering Office and all applicable blanks are filled in the Application above. Every Simplified Plat shall include all of the following: Title Block with the following Information: 17 Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. W1Proposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) (Replats need to retain original Subdivision name.) r/ Date of preparation. (Include the date of any revisions on the plat.) Engineer's scale in feet. Total area intended to be developed. Proposed number of Lots to be developed. Re -plat or Amending Plat, existing Lot and Block description or Abstract name and number. North arrow. Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger. Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract. All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD 1988 Datum. �A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plat. WIAII adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plat drawing. County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. Road names and Right -of -Way width for all Roads. (Existing and proposed) 7All existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and dimensions. Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) Pipelines: label company with volume and page. All certification language as found in Appendix C. Easements and rights -of -way shall be dedicated to the public. The dedication of all Easements and rights -of -way shall be accomplished free of liens. The dedication shall be accompanied by the Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien holder's dedication, and restrictions if any duly acknowledged in the manner required for acknowledgement of deeds, shall also be provided. WIAII proposed Easements and existing Easements of record that have a designated route shall be shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. aBuilding Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note. Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) 7AII Subdivision external corners, angle points, points of curvature and points of tangency shall be set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C of the TxDOT Survey Manual of April 2011. Alternately, Bernsten® Standard Aluminum Base monument (or equivalent as approved by the County Engineer) 'embedded and backfilled with compacted sand may be used. All Daughter Lots, Blocks and rights -of -way within the Subdivision shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded. ❑� Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. ZThe plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. Z The On -site Sewage Facility (OSSF) setback as required by the Brazos County Health District. ZThe location, zone classification and panel Effective Date of the 100-Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). ZIf there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. FABFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. , F✓ A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot elevation that is located within five (5) feet outside the perimeter of the Building, or two -feet above the BFE, whichever is higher. aif any areas within the plat include a 100-Year Floodplain, (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. F71A separate drawing containing both existing and proposed topographic information at 2-FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). 121 The certification language as -found in Appendix C for both the 'Commissioner's Court approval and the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall be obtained after approval by the Brazos County Commissioner's Court. izIf any Lot within the plat will be served by a well or an On -site Sewage Facility (OSSF), a letter must be provided by the Brazos County Health District stating they have examined the plat and that it is in compliance with the Brazos County On -site Sewage Facility (OSSF) Regulations, Construction Standards for On -site Sewage Facility (OSSF) Regulations as published by the Texas Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of the District prior to Final Plat approval. F711f the plat contains a water well site, there shall be a depiction of the TCEQ separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such mailboxes shall be shown on the face of the plat. ZIf any areas of the plat are located outside of all incorporated areas, the plat note as found in Appendix G.1 regarding the requirement to obtain a unique Development Permit from the Brazos County Floodplain Administrator prior to locating or altering a structure or land shall be placed on the plat. ZIt is the responsibility of the Owner to assure that the proposed name of the Subdivision Is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. Driveway culverts for all Lots shall be designed by a Licensed Professional Engineer. ZIf entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. W1The diameter and length for each driveway culvert shall be shown on a table on the plat. This Information shall also be placed in the deed restrictions for the Lots in the Subdivision. ZThe Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. ZAny Improvements proposed within the Right -of -Way including, but not limited to, irrigation, landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance with an executed license agreement between the County and the Owner. Z This check list along with the required copies of the plat shall be submitted to the County Engineer for approval. Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. W1All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. Every Master Plan / Preliminary Plan shall include all of the following: Title Block with the following information: Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. Proposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) Date of preparation. (Include the date of any revisions on the plan.) Engineer's scale in feet. Total area intended to be developed. Proposed number of Lots to be developed. Abstract name and number. The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES ONLY'. North arrow. Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger. Subdivision boundary indicated by heavy lines. Boundary must include all -of Parent Tract. All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988 Datum. FA vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plan. FAI1 adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. FIAII parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plan drawing. County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. Road names and Road designation (whether the Road will be public or privately owned), pavement width and Right -of -Way width for all proposed Roads within and all existing Roads abutting the plan. (Proposed and existing) All existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and dimensions. Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) (Existing and proposed.) Pipelines: label company with volume and page. The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to be subdivided) shall be shown on a single sheet, regardless of its acreage.. The Preliminary Plan may also be shown on multiple sheets if necessary to show all detail and required information as required by this section. Size, in acres, of all Daughter Tracts. Centerline tangent lengths and curve data for all proposed Roads. Easements and rights -of -way shall be dedicated to the public. The dedication of all Easements and rights -of -way shall be accomplished free of liens. All proposed Easements and existing Easements of record that have a designated route shall be shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or Included as a plan note. Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. The On -site Sewage Facility (OSSF) setback as required by the Brazos County Health District. The location, zone classification and panel Effective Date of the 100-Year Floodplain as Identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published 'by the Federal Emergency Management Agency (FEMA). If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. BFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be 12-inches higher than the highest spot elevation that is located within five feet outside the perimeter of the Building, or two -feet above the BFE, whichever is higher. If any areas within the plat include a 100-Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. A drawing containing both existing and proposed topographic information at 2-FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). If the plat contains a water well site, there shall be a depiction of the TCEQ separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. It is the responsibility of the Owner to assure that the proposed name of the Subdivision Is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. The Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) t } controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. For Road widening and drainage purposes the Owner shall dedicate the Right -of -Way. In the case of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right -of -Way. Indicate the centerline length of each Road in the proposed Subdivision and Its design speed. If the Roads within the Subdivision will be privately maintained, Include the appropriate note(s) per the requirements of Article 8 of these Regulations. ElLocations of existing and proposed private alleys. 0 Locations of existing and proposed public areas. ElLocations of other public Improvements, including but not limited to parks, schools and other public facilities. The location of proposed cluster mailboxes, as required. All proposed Off -site Easements for infrastructure construction must be shown on the Preliminary Plan. Proposed phasing. Each phase must be able to stand. alone to meet requirements of these Regulations. Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained Roads), the title of the plan shall contain the phrase, "A Private Subdivision". Refer to Article 8 for additional requirements. This check list along with the required copies of the plan shall be submitted to the County Engineer for approval. Include a description of contributing drainage to the proposed Subdivision. The submittal shall include the area, slope and type of Development in the contributing area. Drainage narrative in compliance with the BCEDG. Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but not limited to, municipal sewer service, private sewage disposal system and On -site sewage facilities including the size and location of all proposed sewer mains and manholes. Preliminary grades for each main between manholes and the depth at each manhole shall also be shown. All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. Every Final Plat must include all of the items provided on the Simplified Plat checklist as well as the following: For Road widening and drainage purposes the Owner shall dedicate the Right -of - Way. In the case of drainage that Is provided for the Lots, it shall be located outside of the Right -of -Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right -of -Way. 17 If public Roadways are to be built as part of the plat, the plat note regarding the responsibility for construction of Roadways as found in Appendix G.3 shall be placed on the face of the plat. FThe plat note regarding Owner's responsibilities as found In Appendix G.4, if not contained in the Owner's dedication. Indicate the centerline length of each Road in the proposed Subdivision and its design speed. If more than four mailboxes are to be provided within the Subdivision, cluster mailboxes shall be provided and the location of such shall be indicated on the plat. If the Roads within the Subdivision will be privately maintained, Include the appropriate note(s) per the requirements of Article 8 of these Regulations. Locations of existing and proposed private alleys. Locations of existing and proposed public areas. Locations of other Public Improvements, including but not limited to parks, schools and other public facilities. All Off -site Easements for infrastructure construction must be shown on the Final Plat with a volume and page listed to indicate where the separate instrument Easements were filed. Separate instrument Easements must be filed prior or concurrently with Final Plat. Proposed phasing. All phasing shall be in accordance with the approved Master Plan and/or Preliminary Plan and each phase must be able to stand alone to meet requirements of these Regulations. Infrastructure costs should be separate for each phase of the Subdivision. Location and size of all existing and proposed subsurface., and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property. If the proposed Final Plat is to be a Private Subdivision (containing privately maintained Roads), the title of the plat shall contain the phrase, "A Private Subdivision". Refer to Article 8 for additional requirements. In the case of an On -site Sewage Facility (OSSF), the Developer shall be responsible for providing a Development Plan, as performed by a Professional Sanitarian, a Licensed Professional Engineer, or person certified as required by TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed according rules and regulations established by the Brazos County On -site Sewage Facility (OSSF) Order and TCEQ Title 30 TAC Chapter 285. 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Y L Nw, r I nl/ NR h e N M Lw r eY 4 ,,.Y,q uY.l N«La I u[n D LIIIrua.wh W Lul Lr�r� D)4.u.ertdllM.lsNP.D[LLDP,WMnruaWwlWmerbL rrw TOY �t1 �d,YtMunA�/^•.UNw•,�+swlerma�✓�v�Y.wou oT�i. 41Mr..r tuRrt 1 tnLm uDul enn ,emir Dom now tumoN I.arL•Nay.wu.wn.+rY,Lr•••°wmDm.raw.m«lau <Y IW1r 1[Rlar m/Yflr onN' 1mDY wayar,r DY..w.YacmmlmL W6laHa kS ,Dal tMY / IamN ,apnmN Ira l uvmrN lw[croN u ..., Y,r aY aYti lm mDr WI' Yr ara u xm toral l I" uR "W W m NY u 1/aY Mr ID'111 tm anm Nafnr,rD U IRe N,! er ta'a lD mw Y W u r a Ila,' Rar Is' x1 lW onar D» • CC ara IDalr _ar.i La maY WYrwt IeaLY , LsrwY La mw —le 211 u ,xro u1Y Rr u,r uD aer Nar W N'Y D w.a[' Yv aa' m',t W aer ur RY m4 Lw InDY Nb• ar,ett Laa am• eer as w1 l,l 31= N" W 11 I.nl xtY W sY IR In pl.a' MSP DY aR7 W I2Y' Y11' m' atY lm aLrr Rrr,e• I!w Lx xa! tac rr vet DI fu! XIr DM N'R lx alY im' er r't m tar Nr er aet Ma tnO• „p ID• ut W IDatr MIrW N'a lw 10.0Y xr sY ODY LI/ am' IL1Y N' m'o ND II,JY rar 11' ara LOT 1.77 ACRES OaIIlJR V DQ Owl/ 06i vwinin '�°ml L vDry um � M nDLu/ p.Y Y oa r W1 w•IR m °Dn W L.Drca.+.r o1u.N.DILw w a w Caa�--I�Ya.ne �D��RaNb wM3s mi rA wE ertl f•4 b a/ eww Y Yp[ /w.° SOUTHERN POINTE SUBDIVISION SECTION 403 18.52 ACRES BLOCK 82,LOTS 1-4 COMMON AREA A 403 BEING A REMAINDER OP A CALLED 33.914 ACRE TRACT VOLUME 1830, PAGE 194 (OPROCr) STERRETT D. SMMI LEAIDUE. A•210 COLLEGE STATIoN, DRAZOs COUNTY. TEXAS a I... JULY.= SU R jjV ''��EYOR; TNOINfP.ry; OP NNW MINa,.mtdtlY aH Ii mMlpem . EVE DYOw. {biaaPn'✓epm<n.Yr. w1a�T •t�uD �Ipewnlvn nw it«LwvwM D✓rw [aMnnla �I'"lu iim I.ml1,.,w , 1Nw r.[novovY Form 50-1 f3'I Application for Tax Refund Overpayments or Erroneous Payments Kristeen Roe, Brazos County Tax Assessor -Collector 373-775-9930 Collection office Name Phone (area code andaumbed 4151 County Park Court Bryan, Texas 77602 Address, City, State, ZIP Code Brazos County Commissioners Court Attn, General Counsel 200 S. Texas Ave #218 Bryan, Tx 77803 CD I I e con g ra R r (taxing units) GENERAL iNFORMATION,.This application is for use In requesting a tax refund pursuant toThx Code Section 31.11 and Comptroller Rule 9.3039.To applyfor a tax refund, the taxpayer or representative must complete Sections 1 through S of this application. The refund check will be made payable to the taxpayer and mailed to the taxpayer address provided below. FILING INSTRUCTION&M document and all supporting documentation must be filed with the tax collector of the taxing unit forwhich you are requesting a refund. Do not file this document with theTexas Comptroller of Public Accounts. A directorywith contact inf nation for county tax offices may be found on the Comptrollees website. 0 Twisted Sisters Properties, LLC Name ofTaxpayer 325-725.0733 roxanne_schoen@yahoo.com Pdmary Phone Number (area code and number) Email Address' 10616 FM 603 Abilene, Tx 79602 Mailing Address City, State, ZIP Code t♦N 2: Authorized Representative Provide the information below If an agent has been appointed underTax Code Section 1.111 to represent the taxpayer for tax matters. Attach a completed and signed Form 50-162,AppolntmentofAgeatforPropertyTarMatters, if the form has not been filed with the appraisal district Individual taxpayers handling tax matters on their own behalf skip to section 3. Roxanne Schoen Operating Officer/Managing Partner Name of Authorized Representative 325-725-0733 Prfmary Phone Number (area code and number) 10616 FM 603 Abilene, Tx 79602 Mailing Address� City, State, ZIP Coda SFCTI:ON 3: Property Information 000000048128 Appraisal DistdctAccount Number 1612 Leona College Station, Tx 77840 Location Address, City, State, ZIP Code Legal Description (or attach copyofthetax bill or taxrecelpt): Attached tax information Title of Authorized Representative roxanne schoen@yahoo.com Email Address• OR Tax Receipt Number Form developed bF.Texas Comptroller of Public Accounts, Property Tax Assistance Division For additional copies, visit comptiollertexesgov/taxes/pmpenyrtax so -tat • Q zonz Complete the tax payment Information requested below far each taxing unit from which refund Is requested. A separate document containing the same information maybe attached for additional taxing units, if necessary. ., 1 College Station ISD 2022 12/30/2022 $ 1380.91 s 1380.91 z City of College Station 2022 12/30/2022 $ 614.92 s 614.92 2022 $ 503.33 . $ 503.33 3. Brazos County $ $ S. S $ 6 $ S 7. S S & S S Taxpayer's Reason for Refund (attach supporting documentation) Taxes paid and applied to house that was sold in October of 2022. Taxes should have been paid by the new mortgage company. They paid in January 2023 and their check was returned to them. SECTION I hereby apply for the refund of the above described taxes and certify that the information l have given on this form is true and correct. print here _ PrintTaxpayerName sign here Taxpayer Signature Date if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state)all felony underTexas Penal Code, §37.10. if the collector does not respond to this application on or before the 90th day after the date the application form is filed with the collector, this application Is presumed to have been denled.The taxpayer may file suit against the taxing unit in the district court to compel payment of the refund if It Is filed not later than the 60th date after the collector denies the application. nee ciovemmentcode Section SS2.137 regarding confidentiality of email addresses. FOR COLLECTOR USE ONLY I Thls tax refund is Approved Disapproved her �`- her here � Authorized Officer• print$ here Pant Name and7ide sign here. [olledods) ofTaxing Unit(s) for Refund Applications Over pnsertamount forwhlch governing body approval Is requlred underTax Code section 31.11) ba-a Date Date Page 2 For additional copies, visit cam ptioller.texas.gov/taxes/property�tax TMOMv s15rEe5 PIZOMI.r165, LLe. 10616 IFI i Goa AWILEM6, TX 3.902 May 31, 2023 Brazos County Commissioners Court Attn: General Counsel 200 S. Texas Ave #218 Bryan, Tx 77803 It has come to my attention that the.2022 taxes for property #647500-0205-0052 (1612 Leona Dr.) were paid in error. Check #1021 (attached) was applied to 1612 Leona which we sold in October of 2022. When the tax statement was received for this property, Letterman Title instructed that we were responsible for the amount billed. This was incorrect and should have been paid by the new owner's mortgage company. I am requesting that my payment of $503.33 be refunded to Twisted Sisters Properties, LLC. Please see, attached: 1; copyofcancelled check #1021 dated December 2, 2022 which was deposited by Brazos County, Tax Assessonon-December 30, 2022. 2.2022 tax statement to David Nelson (new owner) showing taxes due for each taxing entity. 3. Property deed history & property details showing sale from Lillian Gray & Roxanne Schoen to David Nelson 2023 4. Property details 2022 page 1 showing owner -Lillian Cray & Roxanne Schoen (owners Twisted Sisters Properties, LLC) • . Thank you for your help in resolving this matter. If more information is needed please contact me by phone or mail (email is not always reliable). Sincerely, Af-- Roxanne, Schoen Managing Partner Twisted Sisters Properties;.LLC- roxanne sehoen@,yahoo.com ; 325-725--0733:--.-­ : Application for Tax Refund Overpayments or Erroneous Payments BRAZOS COUNTY TAX OFFICE 979-775 9930 _ ----.-. - 000,0l:t101 ae?rr.-•t ;t-V.1fa•Neu.'eo�dn::r.DaJ 4151 COUNTY PARK CT, BRYAN, TX 77802 Afdr�lr, City, suit. zip code , Brazos Co,. City of Bryan', City of College Stat, Bryan ISD, College Stat ISD, Emg Svsgl.2,3,4, City of Kurten, Navasota ISD ea'recGaq to fa f:_r;rt9 orCy GENERAL INFOMIAT10N: Thisarplicallon is for use in requesting a tat refund pursuant to Tax Cede Section 31.11 and Comptroller Rule 9.3039, To apply for a tar refund, the taxpayer ofrepresentatlrentusl complete Sections 1 through S or this applicallon.The refund check%ill be nude payable to the taxpa3rr and milled to the tarpaper address provided below. FILIiIG iNSTRUCTIONS:This document and Ml supporting dacumtrttagon moist be filed with the tax collector of the taxing unit for %vhlch you ate requesting a refund. Do net rite this document%ith the Texas Compttotkt of Public Accounts. A d-sectorvwlth contact Information for cauntvear Mftr&% rnau W.I„ t„rl•M sha e*,m.N..dr..%.._�.r.. Exa Ellis York Name olTarprrer 979.255.6837 exantexas@yahoo.com prr�lrry phone tlumY.r rnro ca'e a�?rxr anJ Ii Address• 916 Delrey Dr, College Station, TX 77M r.'aslaq Adltc 1:. City, Sate. ZIP Code Provide the information bel err if an agent has been appointed undcrTax Code Section 1.1 I 1 to represent the taxpayer for tax matters, Attach a completed and signed roam SC•1d2,A)spotntrreri ofA;tAtfor PraF+ertyraw Alotfus, Irthe form has not been fdednfth the appraisal dlstrgt Individual taxpayers handling tax matters on their o+vn behalf sup toscclion 3. N/A rrameol ttuthonnd Reotestntalhr prt�ntry ph, r.t truster fwracerCe o�levmocrJ li 04*tsv iitle t$ Aulhorl:r d Reprnar t rtlre S��f0�3:_Propeny�tnjormat�o11 - - _ � - - -• _ - � - - - _- - � - • _ - - - _ 000000300695 AinealsatDOWkcaratiumber 916 Delrey Dr, College Station, TX 77845 iaQ11011 Address. G`e. SWlrs ZIP code legal Description{WdRa(h iief:he far U11orfar recelat): See attached on 3253441 tax Fecdot?lumber Form deer{opedtry:TcxasComptroAerofpubficAtlousts,Prc�ertyTarcAsstttance0tviston For additional copies,visit: eomptrollertexas.govltaxeslproperty-tax <A , of . L N fotmS0,IAI lippllcaUoti�orTaxRafuneiCicipaymentscrERioneousP�ynieriti _ , , , - • • �.._r`�.... .. 77, Complete the tax payment Wormatigh requested below fdr cach taxing unit from %%hich refund is rrgbtsted. A separate• document conialairg the :ame information maybe attached for additional tating units, If necessary, 2- College Station ISD 2022 1st halt 11/11/2022 _ s $2249.24 s .$292.39 a. Brazos County 2.027 BAGAIN'5/3012021 s $610.57 s $79.337 a• City of College Station 2022 plus 2dhalf with f $SSO.18 i $110.53 Taxoayer s Reason for Refund (csrarh supporOn9documtrreticn) 111101 022 for $1855.00 to the Brazos Counly Tax Office for the first half of my 2022 taxes. The check cleared my bank on 121912022. On May 27, 20231 read a letter from the BCTO leaMI ' no taxes ad been paid. Banks were closed May 20 for Memorial Day. May 301 went to the my bank and found that my letter (mailed at outside collection box of the College Station postofflce a 2130 Herve Mitchell•Parkway 8) had. been. stolen and forged. I then•wentto the•SOTO, paid, my taxes for the entlre.yearwith,penalty and. interest A, letter has.also gone.to•the•WSPS Office of Ins actor Gene i, as advised by the College Station Police Department i acted in good faith paying my taxes In a timely manner and resolved the matter as soon as 1 became aware of a pro lam. 1 resp ctfully request that the penaft)r and Interest assessed for my 2022 taxes be waived. SEE 4 ATTACHMENTS,1) Property Description, 2_) Public Top Page of CSPD repoR, EPIC of on kmMh'du pml i a t Rsm BCT(YfR C227axes Pa n u ena n a I hereby app`1 for the refund of the above descrltsed taxes and certify that the inrotmallon I ha.r given on th(S form is true and correct. ! hprint Exa Ellis York _ erds �. . --- Pdnt3uP+y+e.tr� sign here r»p:sYr Srp'alure 10 7/19' 2023,�,. _ Ode If yd:r make a false statement on this appika:lon, you could be found gushy of a Ctsss A mlidemeanor Ora state fall (e)ony underTeras Penal Code. 637.10, If the collector does not respond to this appdcatian on o: before the 90ih day after the date the applicatan form is flied %%th the collector, this application is prestuncd to hasv been dealed. The fatipayer may W suit against the taxing unit in tine disith court to compel pa)•mcat of the refund if It Is fdtd not later than the 60:h date after the collector demos the app6catioa. 'See Goarrroont Cale Section 557.137 re tardtr.4 confidenttaMy or evrtll addresses. FOR COLLECTOR USE ONLY ills tax refund Is _ � tiisaP�iotiYd ' print _' .. here --�i�•• Ivintel eandTM Stan . , ... . . here l a 6-3 Aothorked0keer cote print !tore firm. Same And M.'k sign here _ �- Conectoels) of Using Ueh(s) fat Refund Ap;kalions Otte slims amount fat 0.i ch t?eti go erNng lady jpteo.0 is required under lax Code Section Al t) For additionai copies. tirls;t: comptroller.texas.gov/taxeslpropertytax Fage = 916 Delrey Drive College Station, TX 77845 July 10, 2023 Brazos County Commissioners Court Attn: Assistant County Attorney 200 S. Texas Ave, #218 Bryan, TX 77803 Dear Brazos County Assistant County. Attorney: Please see my enclosed Application for Tax Refund Overpayments or Erroneous Payments, along with four attachments. If you need additional information or have questions, please feel free to contact me at 979.255.6837. Sincerely, 42, g1l,i p'�- Exa Ellis York Application for Tax Refund Overpayments or Erroneous Payments GENERAL INFORMATION: This application is for use in requesting a tax refund pursuant toTax Code Section 31.11 and Comptroller Rule 9.3039. To appry Tor a rax reruna, Lne taxpayer or representative must complete Sections 1 through 5 of this application -The refund checkwill be made payable to the taxpayer and mailed to the taxpayer address provided below. FILING INSTRUCTIONS: This document and all supporting documentation must be flied with the tax collector of the taxing unit far which you are requesting a refund. Do not file this document with theTexas Comptroller of Public Accounts. A directorywith contact information for county tax offices may be found on the Comptroller's website. Email Address' Provide the Information below if an agent has been appointed underTax Code Section 1.111 to represent the,taxpayer for tax matters. Attach a completed and signed Form 50-162, Appointment ofAgent for PropertyTaxMatters, If the form has not been filed with the appraisal district. Individual taxpayer; handling tax matters on their own behalf skip to section 3. Name of Authorized Representative Primary Phone Number (area code andnumbed Email Address• Title of Authorized Representative Mailing Address, City, State, ZIP Code r�'17 �11OR Tax Receipt Number , .._.t n..._a...e.... i -..f—A ..,.... nffha F—lhrn nr tnr Marina ock. �eceap�� Ctr: L'.= S•:'.':.LY •.� _..-.-�..:.ifFL:.^�.c -0'^..:.. •.."".. :5.::.._^_—' � �=..:� : -Y: �� .: a: i.. ...- .:: t= 1:.: 4+.1fSJ. ^::C' �.r:":C..: '=� _ .—•-�='+2'::::• •.._• :•.G :'... •.... .. Form developed by:Texas Comptroller of Public Accounts, PropertYTax Assistance Division Foradditionalcopies,visiCcomptrollertexas.gov/taxes/propert)p-tax 50-181 •4-20112 AppiicationforTaxRefund Overpayments orErroneous Payments - . _ . _ _ �: 'r . - Form 50-181 o Complete the tax payment information requested below for each taxing unit from which refund Is requested, A separate document containing the same information may be attached for additional taxing units, if necessary. M t� R4d5 •(a�t�f�lerfdic,'fLV. i.t uI fti 0I. S�jiji.lA>f''Y�ti�o'7S�'G{FYRW�0+�i.ia u iY'IcteHni]t7.1�tj'.c'•;'IJYf�'St(ri.4clYb. © , • 1, - Taxpayer's Reason for Refund (attaih supporting documentation) - e an anal payrner t i TNOLi led V" '11 f Va Qn, Laos � 6n osi' 0�4-sca. C'.�,el� was rrcx@, rr3 a.1r e�Sl�ecR e�• am " Ili . We. %et'e Lxn& *-ra L 1Ln,- l rw- i � ed oh o - ,. I hereby apply for the refund of the above /described taxes and certify that the information I have given on this form Is true and correct O We— re f o f btiCa>. G here � � ns Q t0 /'1 t �L] d��o LAL) sign here / Date if you make a fe statement on this application, you could be found guilty of a Class A misdemeanor or a state Jail felony under Texas Penal Code, §37.10. If the collector does not respond to this application on or before the 90th day after the date the application form is filed with the collector, this application is presumed to have been denled.The taxpayer may file suit against the taxing unit in the district court to compel payment of the refund if it Is filed not later than the 60th date after the collector denies the application. *See Government Code Section 552.137 regarding confidentiality of email addresses. FOR COLLECTOR USE ONLY This tax refund is Approved 11 Disapproved print OLA, AM (57 �i(LS C�.O(.t',.��`l �-,Intand t sign here Date print here Print Name andTitle sign here Coliector(s) ofTaxIng Unit(s) for Refund Applications Over (Insert amount for which • Date governing body approval Is required underTax Code Section 31.11) -- - For additional copies, visit:comptrollertexas.gov/taxes/property-tax-• Page2 Form 50-181 Application for Tax Refund Overpayments or Erroneous Payments' BRAZOS COUNTY TAX OFFICE 979L775-9930. Collection Office Name Phone (urea code and number) 4151 COUNTY PARK CT, BRYAN, TX 77802 Address, Cl% State, ZIP Code Brazos Co, City of Bryan, City, of College Stat, Bryan ISD, College Stat iSD, Emg Svs#1,2,3,4, City of Kurten, Navasota ISD 'Collecting Tax i or (Wag units) GENERAL INFORMATION: This application is for use in requesting a tax refund pursuant to Tax Code Section 31.11 and Comptroller Rule 93039.To.apply for a tax.refund, the taxpayer or representative must complete Sections t thrdugh 5 of this application. The refund check will be made payable to the taxpayer and. mailed to the taxpayer address provided below.- . FILING•INSTRUCiIONS:This document and all supporting. documentation must be filed;vulth the tax collector of the taxing unit for which you are requesting a refund. Do not file This document with the Texas.tomptrolldr df.Public.Accounts. A directory with contact Information for county tax offices maybe found on the 4omptroller's webslte. SECTION ]:Taxpayer Information Linda J• Brothers Name bl'Taxpayer ; 979-255-3956 brother4@trish.com Primary Phone humber(area Weand nuprber) Email Address` 3830 Silverthorne Lane, College Station, TX 77845 'Mailing Address, City, Statb, ZIP Cade SECTIONAuthorized - Provide the information below if an agent has been appointed underTax Code Section 1;111 to represent the taxpayer for tax matters. Attach a completed and signed Form 50-162,Appointment ofAgent forPropertyTaxMatters, if the form has not -been filed with the appraisal district, Individual taxpayers handling tax matters on their own behalf skip to sectlon 3. Name of Authorized Represeritative Tldeofpftthodzed Representative Primary Phone Number (area code and number) Mailing Addrest, City, State, ZIP Code SECTION 3: Property Information Email•Address• 355343 OR 3256415 &.3256566 Appraisal DlstriaAccount Number Tax Receipt Number 3830 Silverthome Lane, College Station, TX 77845 Location Address, City, State, ZIP Code Legal Description (brattach copy of the tox bill or taxrecelpO: Form developed by: Texas Comptroller of Public Accounts, Property Tax Assistance Division For additlahal copies, visit: Comptroller texas:gov/taxes/property=tax Appliaatfan for.Tax-Aefund Overpayments of Erroneous Payments _ Form 50-1ii1 SECTION• • Complete the tax payment information requested below for each taxing unit from which refund is requested. A separate document containing the same information may be attached for additional taxing units, if necessary. NameofTaxing.Unir 'From Wfiich'RefundisRequested Bazos County1 Year for Which Date of the Refundls.Requesied TazPayment ' Amountof Taxes Paid, •' Amount of Tax Refund, Requested 1 2. City of . c•c Station1 . • •" 1 1 • • 1: Taxpayer's Reason for Refund (attach suppartfng documentation) See attached Police Report - #2023-004261 Mailed check #4592 in the amount of $2329.27 on 12/31/22 to Kristeen Roe, Brazos County Tax Assessor - Apprently mail was stolen out of mail box that payment was put in and someone cashed the check with no indorsement on the back, so the check was never recieved by the Tax Assessor. See attached copy of check #4592 for $2329.27 received from Bank of America -SECTIONTaxpayer 1 hereby apply for the refund of the above described taxes and certify that the information I have given on this form Is true and correct. print Linda J Brothers here P.rintTaxpayer Name hign � .. _ 113 -d3 I, Taxpay& Signature Date if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony underTexas Penal Code, §37.10. If the collector does not respond to this application on or before the Both day after the date the application form is filed with the collector, this application is presumed to have been denied. The taxpayer may file suit against the taxing unit in the district court to compel payment of the refund if it is filed not later than the 60th date after the collector denies the application. 'See Government Code Sectlon 552.137 regarding confidentiality of email addresses. FOR COLLECTOR USE ONLY SECTION• D- • This tax refund is gApproved Disapproved print /l hereffc�,p to � =vLs Cu- (Lam E Sign Pr t Name an e here 1� Authorize Offlcer Date print here 7 Print Name and7ritle sign here Collector(s) of Taxing Unit(s) for Refund Applications Over (insert amountfor which Date governing bodyapproval is required underTax Code Section 31.11) For additional.copies, visit•. comptroller.texas.gov/taxes/property-tax Page 2 Form 50-181 r� Application for Tax Refund Overpayments or Erroneous Payments Collection Name Phone (area code andnum6erJ �15� Gar Address, City, State, ZIP Code l j1llfriG� Collecting Tax For Wing units) C. go,. .=1 _. GENERAL INFORMATION: This application Is for use In requesting a tax refund pursuant to Tax Code Section 31.11 and Comptroller.Rule.93039.Io apply for a tax refund, the taxpayer or representative must complete Sections 1 through 5 of this application. The refund check will be made payable to the taxpayer and mailed to the taxpayer address provided below. FILING INSTRUCTIONS, This document and all supporting documentation must bd flied with the tax collector of the taxing unit for which you are requesting a refund. Do not file this document with theTexas Comptroller of Public Accounts. A directory with contact Information for county tax offices maybe found on the Comptroller's website. • Name fT'axpayer rimary�ne Number (area cadeand number) Email Address' �._ tax Malting Address, City, State, ZIP Code •t Litt VQ h d Provide the Information below If an agent has been appointed under Tax Code Section 1.111 to represent the taxpayer for tax matters. Attach a completed and signed Fort 50-162, Appointment ofAgenf forPropertyTOMatters, if the form has not been filed with the appraisal district Individual taxpayers handling tax matters on their own behalf skip to section 3. Name of Authorized Representative Title of Authorized Representative Primary Phono Number (area code and number) Email Address' Mailing Address, City, State, 7JPCode -- —^^-- —�— •'—�--- ""-'•-"��� .._�_.—.._._..... ® a ni ifi " OR Appraisal DIArictAccountNumber Tax Race p Number Location AddlEss, City, State, ZIP Code Legal Description (or attach copy of the t"bill or taxrecelpt): Form developed by: Texas Comptroller of Public Accounts, Property Tax Assistance Division For additional copies,vlsit:comptraller.texas.gov/taxes/property-tax 50-181 o 4-20112 Application forTax'pefuni!OvetpayinentaorErrorieousPayments _ _ _ `„ „, _ _ _; ' ,Fotm50181 ® v � Complete the tax payment information requested below for each taxing unit from which refund is requested. A separate document containing the same information may be attached for additional taxing units, if necessary, o • 6. ^,;-"7�'i.'r-� . .c ��} Aa �'-C.ijl':i' n `' �'-'�f ray 1 Yi`�e( ,'��'} •.i••:r•`', l,l� • �,i••• u.� yyam�. �K-^��t!.��i�' .ni' •i. .:. 4 f : tt'. `• �Ul,� rl i�l•.(.��a+.Ji'n .r�..r}�..�b.�rS..� �• 5 .y 7dE'°..� �ti?i: 1.5S'('t .i}. �. .�' �X/..-':•GY� vpvJ�/.� �'�r✓-W�d��� _��(%/�r/�j 'i 1 ..vim'{ I•. r} r�,� :�•°E' tt- j. ��' •1 �� O � r'•'. J:rj� S q t ry}l i,.jdU }. .l ��; i.1 J�1P.. Y•. �i ,�.. �: i•�1.;r �'�•ey�7'�t�;�4 S /--��•-,, -.. .� ' i•: tt r'• •�•. , a _ ��yT� ' ' I— gas 5� I$ . S leo_a_.�o.(�� $ S $ Taxpayerls Reason for Refund (attach supporting documentation) 1 hereby apply for the refund of the above described taxes and certify that the Information I have given on this form is true and correct. print here � lypmge — Pn t7expayer me sign - �. Cam' here __ _ O�� Taxpayer eture—_--- - A�7A- oat If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state )all felony under Texas Penal Code, §37.10. If the collector does not respond to this application on or before the 90th day after the date the application form is filed with the collector, this application is presumed to have been denied. The taxpayer may file suit against the taxing unit In the district court to compel payment of the refund If it Is filed not later than the 60th date after the collector denies the application. `See Government Code Section 552.137 regarding confidentiality of email addresses. FOR COLLECTOR USE ONLY This tax refund is Approved Disapproved here sign here print here - PrintNameand7itle sign here Collectors) ofTaxing Units) for Refund Applications Over (insert amount forwhich governing body approval is required underTax Code Section 31.11) �(��3 Date • .i Date Foradditlonal coples,visit comptroller.texas.gov/taxes/property-tax t' Page 2 Kristeen Roe, CTA, PCC Brazos County'Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax /,REFUNDS PENDING 06/1S/202� REQUESTOR JEAN CHAMBERS ADDRESS 409 EDWARD ST COLLLEGE STATION TX 77840 OWNER NAME JEAN CHAMBERS PROP ID# 29544 REFUND AMOUNT 1$10.80 REQUESTOR MAGNOLIA OIL & GAS OPERATING ADDRESS 9 GREENWAY PLZ STE 1300 HOUSTON TX 77046 OWNER NAME ANNIE MURKLEDOVE PROP ID# 8876893 ' REFUND AMOUNT $524.74 SIMMONS BANK .REQUESTOR ADDRESS 501 S MAIN ST PINE BLUFF AR 71601 OWNER NAME NO LIMITS ECO DEV CORP PROP ID# 22355 REFUND AMOUNT $ 275.00 REQUESTOR OWNER NAME PROP ID# REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT OQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS CHAMBERS JEAN 409 EDWARD ST COLLEGE STATION TX 77840-6124 PROPERTY DESCRIPTION Legal: HRDLICKA, BLOCK 2, LOT 7 (30' OF) & 20' OF 8 Address: 409 EDWARD ST , Account # 29544 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2022 Taxpayer's reason for refund: OP -Overpayment REFUND TO: CHAMBERS JEAN 409 EDWARD ST COLLEGE STATION TX 77840-6124 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 07/31/2023 $90.96_ $10.80 _ Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form Is true and correct." Sig attire Date Phone # Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION e aefu d �is ( A roved j Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature . Date TAX RECEIPT 08101/202310:31AM KRISTEEN ROE, CTA PH# (979) 775-9936 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: CHAMBERSJEAN 409 EDWARD ST COLLEGE STATION, TX 77840-6124 `-, � Rece���7umber 3264380 Date Posted 07/31_120a3 Payment Type _ __ P: Payment Code l--OverlRefund Total Paid _ _ _ _• $80.96 Property ID - Geo -bin_m_er game and Address -- -- - ` _ - 29544 j33 500.0002-0070 r - - - _- - 70.0000 - � - -, CHAMBERS JEAN - -_-- - -� ' •Legal Descriptioni ," - 1409 EDWARD ST COLLEGE STA•CION, TX 77840-ti124 HRDLICKA, BLOCK2, LOT7 (30' OF) & 20' OF 8 5itus 139A Name _ 409 EDWARD ST , _. _ . _ .. -- _ -• - --- ---- - --- — -- - --� Entity Year Rate TaxebieValue 8tmt# Original Tax_ Discnts P&i AttFe'es Ove_rageA_m_o__untPd. _ Z REFUND ENTITY 2022 0.00000 - 0 'V_oid 146598 N -' •10.80 • CF0 . 0.00 0.00 ~ 0.00 1 b.80 COLLEGE STATION ISD 2022 1.17510 161,292 24379 N 38.34 0.00 0.00 0.00 0.00 38.34 CITY OF COLL. STAT. 2022. 0.62461 170,911 - 24379 N 41.82 0.00 0.00 0.00 0.00 41.82 90.96 Balance Due As Of 0713112023: 40.60 'Fender Details - Descrlption _ Amount, Check 8184 90.96 90.96 Operator Batch lmoore 47204 (08101120237NI) - - 90.961 Special•Condillon (exists for this Properly Page: i Receipt issued in Accordance wilh Section 31.076 of the Texas Property Tax Code ,w.wemaem� rx APPLICATION FOR TAX REFUND Collecting Offlce Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS MURKLEDOVE ANNIE MAE 2023 MATAGORDA CT GRAND PRAIRIE TX 75052-2659 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal:, JONES-MILLER UNIT 30024221-000 MAGNOLIA OIL &/GIDDINGS (BUDA) AB 59&26 /WOOTEN THOS J / JONES JOHN H S .0036020000 R Address: Account # 8876893 TAX PAYMENT INFORMATION Name'of Taxing Unit— Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2022 06/30/2023 $549.79 $524.74 Taxpayer's reason for refund: OP -Overpayment REFUND TO: MAGNOLIA OIL & GAS OPERATING 9 GREENWAY PLZ STE 1300 HOUSTON TX 77046 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the d of the above -described taxes and certify that the information on this form is true and correct." _ t h /13 S ature Datd 7213 —ft-M r-1 I(e 3 A0W)rk @ W%,Gil . Mfn Phone # Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The ax re is [pp oved Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 32.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 07/281202310:25AM ,r KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: MAGNOLIA OIL & GAS OPERATING LLC 9 GREENWAY PLZ STE 1300 HOUSTON, TX 77046-0922 Receipt Numbe_r__, _ I _ 3263942 _ Date -Posted 061361 Payment Type ` ?4 Payment Code � �Oveggefund Total Paid Property 1D__ Gea +' Legal Acres _ Name and Ad_dress_ - r 8876993 - 130-024221''-000-R-030-024221000R033985 � 36,030.0000 _ _-Owner i MURKLEDOVE ANNIE MAE i _ 2023 MATAGORDA CT - - Leia_Description GRAND PRAIRIE, TX 75052-2659 iJONES-MILLER UNIT 30024221-000 MAGNOLIA 61-L BJGIDDINGS (BUDA) AS 59&26 /WOOTEN THOS J / i I . UONES JOHN_H_S .0036020000 R mus .._ - -_ _ -- -- - -- DBA Name _ .._.__ .- - - - - -- -- • !--------- --- I._... _ I Entity _Year_ Rate ^ 7`axable_Value 8tmt_ Voi_di __O_riginal �- Tax ---- '_Discnts _ TP&1 A_tt_Fees Overage Amount Fii� _ _ Z REFUND ENTITY 2022 0.00000 - �0 146591 N 524.74 0.00 0.00 0.00 0.00 524.74 EMG SVCS DIST #4 2022 0.05504 1,342 91359 N 0.73 0.00 0.12 0.00 0.00 0.85 BRAZOS COUNTY 2022 0.42941 1,342 91358 N 5.76 0.00 0.86 0.00 0.00 5.62 BRYAN ISD 2022 1.13960 1.342 91389 N 15.29 0.00 2.29 0.00 0.00 17.58 1 649.79 Balance Due As Of 0613012023:-624.74 -,--Am* -a u-n Check 371979 - - - - - - 549.79 549.79 t _ Ope_rator _ _Batch -------- -_ � - -- - - - -- - - --- • --V -- - - ---- - �-- ----._..__ .T _ _ tmoore 47161 (07/28/2023TM) 649.i9j Page:1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code TmA¢ VA3%%L e. APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS NO LIMITS INTL ECO DEV CORP ROBERTS WARREN 2017 OLD HEARNE RD BRYAN TX 77803-1812 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: CITY OF BRYAN TOWNSITE, BLOCK 76, LOT 8 & 9 (PTS OF), & PT OF PRUITT ST ROW Address: 705 E PRUITTST , Account # 22355 TAX PAYMENT INFORMATION Name of Taxing Unit Tau Year of Refund ZREFUND 2021 Taxpayer's reason for refund: OP -Overpayment REFUND TO: SIMMONS BANK 501 S MAIN ST PINE BLUFF AR 71601 Payment Date Amount Paid Refund Amount Requested 07/28/2023 • $5374.88 $275.60 Sign below ,and return form to the Brazos County Tax Office. "l heraisply for the refund of the above -described taxes and certify that the information on this form is true and correct." ?O/Z023 Stgnatur� Date Win- �s0 a� 90 jT1CI. tu► IIrY�-Y3�5@ cSl/'Y1 /YIDY! Phone # Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETER ON The x refund �VAplp [ ] isapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date (30 U CUYY TAX RECEIPT 07/28/2023 09:55AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR ; ReNumber - 4151 COUNTY PARK CT "' _ -cel t •-- _.-. . - -- ; 3263928 BRYAN, TX 778D2 . '_ _- 8120 - • Date Posted " 07/28I2023� payment Type I P Payment Code R— Overllki!5ind TotalPald .•__:..r•--__,S5,374.88 PAID BY: SIMMONS BANK 601 S MAIN ST r PINEBLUFF, AR 71601 -Legal Acres_- 22355 �191000-0078-008U _ - : 0.0000 ; NO LIMITS INTL ECO DEV CORP '% ROBERTS WARREN 2017 OLD HEARNE RD ` crr1 OF BRYAN TOWN9dE, 131.06K- 6, LOT 8 & 9 (PTS OF), & PT OF PR_UITT ST_ ROW BRYAN, TX 'T7803-1812 8itus 6BA Name •-- -- --•-- 705EPRtJffTST ,— - --- t ___----__--__ .._.._._ __ _ —..-- -- _. -Entity Year Rate Taxable V_ slue Stint # Void • _ Original Tax Dispnts _ P&I ,Att_F_ ees Overage Amount_ _- Z REFUND ENT TY 2021 " " 0.00000 — 0 " 1407 N_ 63 275.00 0.00 0.00 0.00 0.00 275.00 BRAZOS COUN7Y 2021 DA9360 145,204 92901 N 718.68 0.00 214.97 139.73 0.00 1,071.28 C17Y OF BRYAN 2021 0.62900 145,204 BRYAN ISD 2D21 122680 146,204 92901 N 92901 N 913.34 1,781.36 D.00 274.01 178.10 0.00 0.00 634.42 347.37 0.00 1,366.45 2,663.15 5,374.88 Balance Due As Of 0712812023: 4733.61 Tender _ Details' Description moue Check 20266967 - - 5374.86 6374.88 Operator Eatch- tmoore 47161 (07128/20237M) _• - Page:1 Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code 5,374.88 II TrcaA,lrc. BRAZOS COUNTY, TEXAS BUDGET AM[ENDN[ENT(S) FOR THE 2022-2023 BUDGET YEAR NO.22/23 44.01— 44.10 On this the 22nd day of August 2023 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy'Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 22nd day of August 2023 the Court heard and approved a budget amendment(s) for the 2022-2023 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2022, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 22nd day of August 2023. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23.44.01 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY I INCREASE DECREASE 2020 Certification of 10,372.00 nwt:...,:....� rnnfinaenev Sunolies and Other Charges Expenditure 2020 Certification of Jail I Contractual Services Certificates of of funds to the correct account for additional work needed on the Jail roof. .".NNP ; { .. ; z'F s 81.17120 For OXg la ii._FIN5° Masi a Y 0111040r, .."K9+ � +-.i,Z 3.: a : a ii ,. ,,s. FUND DIV ACCT Change In Budget ACCOUNT NAME 43200 11001500 61130000 (10,372.00) 43200 63432282 80101000 10,372.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 44.02 FUND NAME General Fund DEPARTMENT NAME Contingency CLASS DESCRIPTION Supplies and Other Charges ACCOUNT CATEGORY Expenditure INCREASE DECREASE 444.00 General Fund General Fund County Judge Administration District Clerk Administration Repair and Maintenance Repair and Maintenance Expenditure Expenditure 74.00 148.00 General Fund District Clerk - Jury Services Repair and Maintenance Expenditure 74.00 General Fund 272nd District Court Administration Repair and Maintenance Expenditure 74.00 General Fund Justice of the Peace, Precinct 4 Repair and Maintenance Expenditure 74.00 General Fund Contingency Reallocation of funds to the correct accounts to cover copier maintenance for the remainder of FY 2023. CounfIJude ro alx7 DaeA vj a FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 11001500 61130000 (444.00) 01000 10000100 65540000 74.00 01000 20000I00 65540000 148.00 01000 20010000 65540000 74.00 01000 22100100 65540000 74.00 01000 24401100 65540000 74.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 44.03 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund District Clerk - Jury Services Benefits Ex enditure 46.00 General Fund District Clerk - Jury_ Services Salary and Wages Expenditure 46.00 Clerk Jury Services of funds to the correct leave. �,,. �')►� i ;Only�wy�;;� �� � .:.;�,..,� r.�...3�...�� � � >= r,r"., .'��� �<< �'�� ... � r,;...�k:1�z�M. �, FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 20010000 53100000 (46.00) 01000 20010000 51940000 46.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 44.04 812212023 T- INCREASE DECREASE FUND NAME DEPARTMENT NAME I CLASS DESCRIPTION I ACCOUNT CATEGORY 1 r4eneral Fund I Constable Precinct I I Benefits L __ Expenditure I 608.00 1 r4anaral Fund 1 Constable Precinct I I Salary and Wag —es I Expenditure I moo I I #1 to the correct accounts to cover compensated leave. 817/2023 FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 30101100 53100000 (608.00) 01000 30101100 51940000 608.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 44.05 8/22/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Constable Precinct 2 Benefits Expenditure 100.00 crneral Fund Constable Precinct 2 Salary and Wages Expenditure 100.00 #2 of funds to the correct accounts to cover leave. ",'n I Ol QXBidy , is - 'raw Y -,.: � t K �A -"' n i. '. x r FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 30201100 53100000 (100.00) 01000 30201100 51940000 100.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 .44.06 812212023 FUND NAME I DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE I General Precinct 3 Benefits . Expenditure 625.001 k--L1'pn,." I Ainti I Constable Precinct 3 Salary and Wages Expenditure 625.00 Precinct #3 of funds to the correct accounts to cover compensated leave. NR, -7,12023 � K .J75"k HIRX' T AA,T 2 FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 30301100 53300000 (625.00) 01000 30301100 51940000 625.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 44.07 FUND NAME DEPARTMENT NAME I CLASS I information Technology - Non I General Fund and ACCOUNT CATEGORY I INCREASE Sheriff Office - Jail General Fund I Administration I Supplies and Other Charges Expenditure 529.001 Reallocation of funds to the correct accounts for the .00 A F -Jmgg FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 14000006 60500000 (529.091 01000 28002000 60500000 529.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 44.08 8/22/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Exposition Center - Administration Supplies and Other Charges Expenditure 11,500.00 General Fund Exposition Center - Administration Contractual Services Expenditure 11,500.00 Exposition Center Reallocation of funds to the correct accounts to cover trash and grit trap services for remainder of FY 23, t'i.Tk ",l z; w VA oga— if �Jf �;ud `��� e���0'.=��, �:� ,J � � Lf s ti,E. �li.. _,a .!� �... t. ,.t"2. _t2'tril ✓.�i� md�1r`2i�i�t, ..�.nb. v+r.. v Ss?�cs FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 36000100 60315000 (11,500.00) 01000 36000100 71206000 11,500.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 44.09 8/22/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Sheriff Office - General Fund Administration Supplies and Other Charges Expenditure 3,500.00 Sheriff Office - General Fund Administration Professional Services Expenditure 3,500.00 Reallocation of funds to the correct accounts to cover the cost exams on potential new hires. FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 28000100 60080000 (3,500.00) 01000 28000100 72157000 1 3,500.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23.44.10 8/22/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE District Attorney Crime Fund District Attorney Crime Fund Su lies and Other Charges Expenditure 71.00 District Attorney Crime Fund District Attorney Crime Fund Salary and Wages Expenditure 71.00 District Attorney Crime Fund Reallocation of funds to the correct accounts to cover overtime that was paid out. Vic; CountyJudge,Approval �orOCa'��nt � �.. � ..4tt.. a.., p,..:,.:��a.�:,..�,4: =s�sW:�,..�,. ��t,�..�ty��,.�. .r«mt?� ,�„s. ���, �..€.._. .�• . �.».a..ti FUND DIV ACCT Change In Budget ACCOUNT NAME 34000 19200100 61130000 (71.00) 34000 19200100 51620000 71.00 Personnel Change of Status ( Aug 17, 2023 } Commissioners' Court Date: 08-22-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Employment Department Name Employee Name District Clerk - Administration Jacobus, Elliana District Attorney - Administration Potter, Barrack sheriff Office - Jail Administration Villa, Juliana Separations Department Name i ' Employee Name Approved in Commissioners' Court: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) PERSONNEL - CHANGE' OF STATUS REQUESTS Commissioner Court Date: 08-22-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Exposition Center Mehlhoff, Gavin Change of Status Hotel Occupancy Tax Sheriffs Office — Jail Hailey, Sara Ellis, Tytianna Gonzalez, Jose Gibbs, Myrtle Plagens, Daryl Ziebell, Nathan Approved in Commissioners' Court: 08-22-20?�• County Judge's or Commissioner's Signature (This Copy to be attached to minutes) Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status 1