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2023/08/15 REGULAR SESSION 10:00 AM
1023 AUG 11 P I: 10 BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON AUGUST 15, 2023 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK.COM/B RAZOSCOU NTYTX . Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Konderla 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 - 22 3. Approval requested from Constable Pct. 1 for the NRA Foundation - First Aid Kits Grant Application. 4. Approval of the following Job Descriptions: • a. Assistant Support Specialist (2080 hours) Information Technology (Code B1212) • b. AudioNisual Technician (2080 hours) Information Technology (Code 131235) 5. Approval of Order for the Constitutional Amendment Election to be held November 7, 2023. 6. Approval of Notice of Election for the Constitutional Amendment to be held November 7, 2023. 7. Approval of recommendations from Elections Administrator for Judges and Alternate Judges for the November 7, 2023 Constitutional Amendment Election. 8. Request approval to wire transfer up to $1,059,110.76 to HHSC Funds for PGY2 Additional Comprehensive Hospital Reimbursement Program (CHIRP) for qualifying hospitals. 9. Approval of Proposal for Right of Way Survey of I&GN Road by Kerr Surveying in the amount of $55,000.00. 10. Approval of Change Order#4 to CI 21-634 Replacement of Various Roofs - Phase II for additional work to be performed. 11. Approval of Amendment #1 to Bid #23-073 Uniform Rental with Unifirst Corporation to correct bidtabulation to reflect contract pricing for smock and navy blue jacket. 12. Approval of Contract #23-126 Cell Phones Texting and Archiving with Smarsh I nc. 13. Approval of Amendment #1 to raise daily rates from $100.00 to $150.00 for #23-144 Short -Term Detention of Juvenile Offenders with Hill County. 14. Approval of the following committee for RFP #CIP 23-607 Macey Road Reconstruction. • a. Prarthana Banerji • b. Fred Paine • c. Jimmy LaFlore • d. Purchasing (non -voting) • e. Legal (non -voting) • f. GLS - Engineer (non -voting) 15. Permission to Advertise CIP #23-607 Macey Road Reconstruction. 16. Award of Bid #24-003 for Solid Waste Hauling/Recyling & Citizen Collection Site Trash Pick Up. Recommended award: Texas Commercial Waste. 17. Tax Refund Applications for the following: Overpayments • a. Kenneth and Bonnie Winner - $511.82 • b. Myrna Hughes & James Sontag - $1,819.90 18. Budget Amendments. • FY 22/23 Budget Amendments 43.01 - 43.08 19. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 20. Payment of Claims. 21. Convene into Executive Session pursuant to Texas Government Code §551.087 for deliberation regarding economic development negotiations. 22. Consider and possible action on. Executive Session. 23. Acknowledgment of Continuing Education Compliance per Tax Code Section 6.231(d) for Kristeen Roe, Tax Assessor -Collector, for the period of August 1, 2022 through July 31, 2023. 24. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of August 8, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals as of August 8, 2023. 25. Juvenile director's report on detention population. 26. Sheriff's report on inmate population. 27. Announcement of interest items and possible future agenda topics. 28. Call for Citizen input and/or concerns 29. Adjourn. „ r PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment,period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COWBRAZOSCOUNTYTX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. The foregoing minutes of the Commissioners Court Meeting held August 15, 2023, have been examined and are approved in open Court this 5th County, Texas. day of September 2023, in Bryan, Brazos Duane Peters Steve Aldrich County Judge Commissioner, Precinct 1 Chuck Konderla Commissioner, Precinct 2 Wanda J. Watso Commissioner, Precinct 4 Attest: CountyCare McQueen 1 z OR Commissioner, Precinct 3 MINUTES AUGUST 15, 2023 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, August 15, 2023 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Konderla 2. Call for Citizen input and/or concerns There was no Citizen input. Consider and take action on agenda items: 3 - 22 3. Approval requested from Constable Pct. 1 for the NRA Foundation - First Aid Kits Grant Application. A copy of the grant application is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 4. Approval of the following Job Descriptions: • a. Assistant Support Specialist (2080 hours) Information Technology (Code B1212) • b. AudioNisual Technician (2080 hours) Information Technology (Code B1235) A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 5. Approval of Order for the Constitutional Amendment Election to be held November 7, 2023. A copy of the Order is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 6. Approval of Notice of Election for the Constitutional Amendment to be held November 7, 2023. A copy of the Notice is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 7. Approval of recommendations from Elections Administrator for Judges and Alternate Judges for the November 7, 2023 Constitutional Amendment Election. The Court approved as submitted the list of appointments for Presiding Judge and Alternate Judge for the November 7, 2023 Election. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 8. Request approval to wire transfer up to $1,059,110.76 to HHSC Funds for PGY2 Additional Comprehensive Hospital Reimbursement Program (CHI RP) for qualifying hospitals. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 9. Approval of Proposal for Right of Way Survey of I&GN Road by Kerr Surveying in the amount of $55,000.00. Commissioner Aldrich commented that he is ready to see progress on the I&GN Road project. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Other. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 10. Approval of Change Order#4 to CIP 21-634 Replacement of Various Roofs -Phase I I for additional work to be performed. A copy of the Change Order is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of Amendment #1 to Bid #23-073 Uniform Rental with Unifirst Corporation to correct bid tabulation to reflect contract pricing for smock and navy blue jacket. A copy of the Amended Contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 12. Approval of Contract #23-126 Cell Phones Texting and Archiving with Smarsh Inc. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Kondeda, Peters, Watson. 13. Approval of Amendment #1 to raise daily rates from $100.00 to $150.00 for #23-144 Short -Term Detention of Juvenile Offenders with Hill County. A copy of the Amended Contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Approval of the following committee for RFP #CIP 23-607 Macey Road Reconstruction. • a. Prarthana Banerji • b. Fred Paine • c. Jimmy LaFlore • d. Purchasing (non -voting) • e. Legal (non -voting) • f. GLS - Engineer (non -voting) Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 15. Permission to Advertise CIP #23-607 Macey Road Reconstruction. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 16. Award of Bid #24-003 for Solid Waste Hauling/Recyling & Citizen Collection Site Trash Pick Up. Recommended award: Texas Commercial Waste. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid #24-003 for Solid Waste Hauling/Recyling & Citizen Collection Site Trash Pick Up to Texas Commercial Waste. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 17. Tax Refund Applications for the following: Overpayments • a. Kenneth and Bonnie Winner- $511.82 • b. Myrna Hughes & James Sontag - $1,819.90 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 18. Budget Amendments. • FY 22/23 Budget Amendments 43.01 - 43.08 43.01 Transfer Capital funds to Sheriff's Office. 43.02 Reallocate funds for Sheriff's Office. 43.03 Transfer Capital funds to Fleet Services and Constable, Precinct 4. 43.04 Reallocate American Rescue Plan Act funds. 43.05 Transfer Contingency funds to various County Departments. 43.06 Transfer Contingency funds to various County Departments. 43.07 Transfer Contingency funds to various County Departments. 43.08 Reallocate Certificate of Obligation funds. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 19. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Change of Status is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 20. Payment of Claims. Claims 8123888 - 8124051 9008230 - 9008284 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Bevy, Konderla, Peters, Watson. 21. Convene into Executive Session pursuant to Texas Government Code §551.087 for deliberation regarding economic development negotiations. At this point, the County Judge announced the Court would consider items 23 through 28 and then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:13 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to Section 551.087 as stated above. The following individuals were asked to stay for the session: Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, Civil Counsel Katie Conner, Auditor Kimberly Roach, Intergovernmental Liaison 22. Consider and possible action on Executive Session. At 10:44 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 23. Acknowledgment of Continuing Education Compliance per Tax Code Section 6.231(d) for Kristeen Roe, Tax Assessor -Collector, for the period of August 1, 2022 through July 31, 2023. The Court acknowledged receipt of continuing education compliance per Tax Code Section 6.231(d) for Kristeen Roe, Tax Assessor -Collector, for the period of August 1, 2022 through July 31, 2023. 24. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of August 8, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals as of August 8, 2023. The Court acknowledged receipt of the 2022-2023 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of August 8, 2023. 25. Juvenile director's report on detention population. The County Judge skipped this item, as there were no representatives to present the report on the Juvenile Detention population. 26. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 706 inmates in jail, 604 inmates are male, 102 are female and 42 have electronic monitors. 27. Announcement of interest items and possible future agenda topics. Commissioner Konderla congratulated the 4-h members honored at the Awards Banquet on August 13th. Commissioner Aldrich concurred. 28. Call for Citizen input and/or concerns There was no Citizen input. 29. Adjourn. Pg j of BRAZOS COUNTY COMMISSIONER'S COURT bftAY OF lo:o0 (AT Name (PLEASE PRINT) i Organization (PLEASE PRINT) v O �- 1 JN bdlr7co CIO GCS 14r{I Pg.of� BRAZOS COUNTY COMMISSIONER'S COURT -,DAY OF , 20 c)-3 AM/PM', Name (PLEASE PRINT) K,e,, In �f to Organization (PLEASE PRINT) .1J G�b Bc� T ac0e 4e, (*t- O SW (<=� Pg 2 of Organization (PLEASE PRINT) 94-9 6TJ) LU I.,(z��A- Tr&-s BRAZOS COUNTY COMMISSIONER'S COURT J=L:6�DAY OF 20 ,9,? Ott U� o AM Name ASE PRINT)' h"t'. M.6 V.1Vrre4 l% C- roc �0 r vua vlc— f —t-A �-t Date: 08/09/2023 Requesting Department: BRAZOS COUNTY, TEXAS GRANT APPLICATION APPROVAL FORM Constable Pct. 1 Grant Title: Constable Pct. 1 First Aid Granting Agency: The NRA Foundation Amount Requested: $ 1,224.00 Grant Tenn (Beg/End): Upon acceptance / Ends 11/16/2023 Project Description: Grant for Individual First Aid Kits (IFAK) Will this grant fund salary & benefits? Yes 0 No Is there County Match requirement? Yes r7i No Are there financial reporting requirements? Yes No Who will do financial reporting? Constable Pct. 1 Are there programmatic reporting requirements? a Yes 7 No Who will do programmatic reporting? NIA *Please include all available backup documentation with the approval form. All grants are contracts between Brazos County and the granting agency and should be approved by Commissioners Court prior to the application submission. J'horiz"ignat Approved b missioners Court on this day of Commissioners Court Approval Brazos County Job Description Last Updated: August 2023 Template Revision 1.2 08/162012 Class Number: B1212 Title: Assistant Support Specialist Pay Group: 20 Department: Information Technology FLSA Status: Non -Exempt Reports To: Senior Support Specialist Approved Date: EEOC Category: Professionals General Summa : Work in conjunction with the Senior Support Specialist in providing technical assistance and support for incoming queries and Issues related to computer systems, software, and hardware. Essential Duties: • Accept, troubleshoot, document, update, route, and maintain accurate logs of all support calls and emails received from various county departments. • Documents changes, requests, and installations using the ticket tracking software ServiceNow, and updates existing, or creates new documentation where appropriate. • Receive and process requests onboard new users, offboard leaving users, add, modify, and remove access to various applications and systems. • Support calls will include assistance with desktop hardware and peripherals, operating systems, Microsoft Office productivity suites, Odyssey Courts, and Justice software, Laserfiche document imaging software, other third -party and in-house developed software. • Responsible for follow-up procedures for incidents and requested items to ensure end user's satisfaction. • Will also assist the training staff in instructing end -users in PC usage skills and correct usage of software. • Must demonstrate ability to handle simultaneous tasks and to meet deadlines in a timely manner. • Assist with and cover after-hours call for the IT Department on a rotational basis. This may require some overtime and/or weekend/holiday work. • Assist other IT divisions as may be necessary. Other Duties as assigned. Supervision Received: General instruction, task assignment and prioritization, and periodic employee performance evaluations. Given: This is a non -supervisory position. Education Required' SA or BS in Computer Science, Comp Engr., MIS or related field or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Preferred: Experience Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: 1 year + experience in related field Certificates, Licenses, Registrations Required: Valid State of Texas Driver's License Preferred: Any current technology industry specific credentials Duane Peters Date %_VUHLY Juugr, Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee Is regularly required to sit; use hands to type; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 40 pounds, such as computers, printers, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Knowledge, Skills, & PC hardware and software including MS windows and Office applications, user -support techniques and supervisory skills. Operate standard word processing, spreadsheet, and database software; Ability to work successfully and maintain composure in stressful situations with minimal supervision is required. Establish and maintain effective working relationships with county employees. Work Environment Typical' The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate but may be noisy or distracting. The employee is required to perform multiple tasks simultaneously and to perform tedious and exacting work. The employee may be required to work closely with others as part of a team or perform required job functions remotely, to work under time pressures to meet deadlines, and to work in emergency situations. Brazos County Job Description Last Updated: August 2023 Template Revision 1.2 08/15/2012 Class Number: B1235 Title: AudioiVisual Technician Pay Group: 22 Department: Information Technology FLSA Status: Exempt Reports To: Senior Audio Video Specialist Approved Date: EEOC Category: Professionals General Summary: Responsible for documenting, installing, operating, and maintaining systems used to capture, playback, display, or otherwise exhibit audio, video, photos, slideshows, presentations or other media in courtrooms, IP surveillance cameras, video conferencing and remote magistration systems, court docket and information displays, and integration of video into access control systems. Essential Duties: • Install, integrate, operate, monitor, adjust, repair, and maintain audio, video, and presentation equipment to regulate sound volume and ensure quality video capture and playback. • Calibrate equipment to specified performance levels. • Execute firmware upgrades and general service to Audio Visual and surveillance equipment as directed. • Monitor and optimize video storage space usage and assist departments to develop and adhere to appropriate retention schedules. • Assist departments with video display, processing and preparation for presentation or playback • Assist with creation and finalization of CDs, DVDs, Flash Drive and other storage and distribution media; assist with the creation, setup, and programming of LED, flat panel, and other digital displays and signage. • Assist with video on conferencing systems, webcams, Skype, Zoom and on mobile devices. • Make recommendations for system expansion and/or consolidation. • Design, install, and manage AV projects and support construction projects as needed. Documents changes, requests, and installations using the ticket tracking software ServiceNow, and updates existing, or creates new documentation where appropriate • Become fluent in use of supported systems to include Crestron; QSC; Shure; Exrton; OnSSI; Identiv Velocity; Ocularis and Axis Cameras. • Assist with and cover after-hours call for the IT Department on a rotational basis. • Assist other IT divisions as may be necessary. Other Duties as assigned. Supervision Received: General instruction, task assignment and prioritization, and periodic employee performance evaluations. Given: This is a non -supervisory position. Education Required: BA or BS in Computer Science, Comp Engr., MIS or related field or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Preferred: MS in Computer Engineering, Computer Science, MIS, or related field. Experience Required: Two years of experience in integration, operation, and support of audio/video systems. Preferred: Five years of experience in integration, operation, support of audio/video systems, and a general understanding of networking. Certificates, Licenses, Re isfrations Required: Valid State of Texas Driver's License Preferred: Certified Technology Specialist, Network+ Certified P ,i�,soft Certified Professional, or other identified industry credentials �'�t�++ el Duane Peters Date Cotifjity fudge Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to type; reach over head with hands and arms; talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 50 pounds, such as computers, printers, displays or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Able to apply AudioNideo design and management principles in a heterogeneous environment. Must be able to document systems clearly and thoroughly. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate but may be noisy or distracting. The employee is required to perform multiple tasks simultaneously and to perform tedious and exacting work. The employee may be required to work closely with others as part of a team or perform required job functions remotely, to work under time pressures to meet deadlines, and to work in emergency situations. ORDER OF SPECIAL ELECTION (ORDENDE ELECCIONESPECIAL) An election is hereby ordered to be held on November 7, 2023, in Brazos County, Texas for voting in a special election to adopt or reject the proposed Constitutional Amendments as submitted by the 881 Legislature, Regular and Special Sessions, of the State of Texas. Exhibit "A" attached. (Por la presente se ordena que se lleve a cabo una eleccidn el dia 7 de Novembre, 2023 en el Condado de Brazos County, Texas, con el para votar en la Eleccion Especial pars adoptar o rechazar las enmiendas a la constitucion propuestas tal Como fueron presentadas por la 884Legislatura Sesi6n Regular y Especial del Estado de Texas. Prueba "A" adjunta) Early voting by personal appearance will be conducted at: (La votacidn adelantada en persona se llevara a cabo de lunes a viernes en.) Brazos County Elections Administration, 300 E Wm J Bryan Pkwy, Suite 100, Bryan Galilee Baptist Church, 804 N. Logan Street, Bryan Arena Hall, 2906 Tabor Road, Bryan MSC, TAMU Campus, Room L526, College Station College Station Utilities Meeting & Training Facility, 1603 Graham Rd, College Station Monday -Friday, October 23-27, 2023, 8:00 a.m. — 5:00 p.m.; Saturday, October 28`h, from 7:00 am to 7:00 pm; Sunday, October 291e, from 10:00 am — 4:00 pm; Monday -Friday, October 30 -November 3, from7:00 a.m. —7:00 p.m. (Lunes a viernes, del 23 al 27 de octubre de 2023, de 8: 00 a.m. a 5: 00 p. m.; sabado 28 de octubre, de 7.00 a 7: 00 pm; domingo 29 de octubre, de 10: 00 a 4: 00 pm; Lunes a viernes, 30 de octubre - 3 de noviembre, de 7. 00 a. m. a 7. 00 p. m) Applications for ballot by mail shall be mailed to: (Las solicitudes para boletas que se votaran adelantada por correo deberdn enviarse a) Trudy R. Hancock, REO, CERA, Early Voting Clerk 300 E Wm J Bryan Pkwy, Suite 100 Bryan, Texas 77803 Fax to (979) 361-5779 or email to brazosvotes(@,,brazoscountytx.gov IF YOU FAX OR EMAIL THE APPLICATION, THE ORIGINAL MUSTBE RECEIVED IN THE OFFICE WITHIN FOUR DAYS (Si envia la solicitud por fax o correo electronico, la oficina debe recibir el original dentro de los cuatro d1as) Applications for ballots by mail must be received no later than the close of business on: October 27, 2023 (Las solicitudes para boletas que se votaran adelantada por correo deberdn recibirse no mas tardar de las horas de negocio el: 27 de Octubre, 2023) Federal postcard applications must be received no later than the close of business on: October 27, 2023 (La tarjeta Federal de solicitud deberLin recibirse no nuis tardar de las horas de negocio el: 27 de Octubre, 2023) Issued this the 15' day of August, 2023. (Emitada este dia 15" de Augusto, 2023 qw-mex g1l, Signature of County Judge (Firtna del Juez del Condado) EXHIBIT "A" Ballot Language for the November 7, 2023 Constitutional Amendment Election Proposition 1- HJR 126 "The constitutional amendment protecting the right to engage in farming, ranching, timber production, horticulture, and wildlife management." Proposition 2 - SJR 64 "The constitutional amendment authorizing a local option exemption from ad valorem taxation by a county or municipality of all or part of the appraised value of real property used to operate a child-care facility." Proposition 3 - HJR 132 "The constitutional amendment prohibiting the imposition of an individual wealth or net worth tax, including a tax on the difference between the assets and liabilitie's of an individual or family." Proposition 4 - HJR 2 (2nd Special Session) "The constitutional amendment to authorize the legislature to establish a temporary limit on the maximum appraised value of real property other than a residence homestead for ad valorem tax purposes; to increase the amount of the exemption from ad valorem taxation by a school district applicable to residence homesteads from $40,000 to $100,000; to adjust the amount of the limitation on school district ad valorem taxes imposed on the residence homesteads of the elderly or disabled to reflect increases in certain exemption amounts; to except certain appropriations to pay for ad valorem tax relief from the constitutional limitation on the rate of growth of appropriations; and to authorize the legislature to provide for a four-year term of office for a member of the board of directors of certain appraisal districts." Proposition 5 - HJR 3 "The constitutional amendment relating to the Texas University Fund, which provides funding to certain institutions of higher education to achieve national prominence as major research universities and drive the state economy." Proposition 6 - SJR 75 "The constitutional amendment creating the Texas water fund to assist in financing water projects in this state." Proposition 7 - SJR 93 "The constitutional amendment providing for the creation of the Texas energy fund to support the construction, maintenance, modernization, and operation of electric generating facilities." Proposition 8 - HJR 125 "The constitutional amendment creating the broadband infrastructure fund to expand high-speed broadband access and assist in the financing of connectivity projects." Proposition 9 - HJR 2 "The constitutional amendment authorizing the 88th Legislature to provide a cost -of -living adjustment to certain annuitants of the Teacher Retirement System of Texas." Proposition 10 -.SJR 87 "The constitutional amendment to authorize the legislature to exempt from ad valorem taxation equipment or inventory held by a manufacturer of medical or biomedical products to protect the Texas healthcare network and strengthen our medical supply chain." Proposition'11- SJR 32 "The constitutional amendment authorizing the legislature to permit conservation and reclamation districts in El Paso County to issue bonds supported by ad valorem taxes to fund the development and maintenance of parks and recreational facilities." ' Proposition 12 - HJR 134 "The constitutional amendment providing for the abolition of the office of county treasurer in Galveston County." Proposition 13 - HJR 107 "The constitutional amendment to increase the mandatory age of retirement for state. justices and judges." Proposition 14 - SJR 74 "The constitutional amendment providing for the creation of the centennial parks conservation fund to be used for the creation and improvement of state parks." Prueba " A" Notas aclaratorias para el 7 de noviembre de 2023 Elecci6n sobre enmienda constitucional Numero de propuesta 1- HJR 126 "La enmienda constitucional que protege el derecho a dedicarse a la agricultura, la ganaderfa, la producci6n de madera, la horticultura y la gesti6n de la vida silvestre". Numero de propuesta 2 - SJR 64 "La enmienda constitucional que autoriza una exenci6n opcional a nivei local de impuestos ad valorem por un condado.o municipio sobre la totalidad o parte del valor tasado de los bienes inmuebles utilizados para operar una instalaci6n de cuidado infantil". Numero de propuesta 3 - HJR 132 "La enmienda constitucional que prohibe la aplicaci6n de un impuesto sobre la riqueza o el patrimonio neto individual, to que incluye un impuesto basado en la diferencia entre los activos y pasivos de una persona o familia". Numero de propuesta 4 - HJR 2 (Segunda Sesi6n Especial) "La enmienda constitucional para autorizar a la legislatura a establecer un Ifmite temporal sobre el valor maxima de tasaci6n de los bienes inmuebles que no sean residencias familiares a efectos de impuestos ad valorem; a aumentar el monto de la exenci6n de impuestos ad valorem por un distrito escolar aplicable a las residencias familiares de $40,000 a $100,000; a ajustar el monto de la limitaci6n de los impuestos ad valorem del distrito escolar aplicados a las residencias familiares de personas mayores o discapacitadas para reflejar los aumentos en ciertos montos de exenci6n; a exceptuar ciertas asignacfones de pagar para el alivio del impuesto ad valorem de la limitaci6n constitucional sobre is tasa de crecimiento de las asignacfones; y a autorizar a la legislatura a prever un mandato de cuatro anos de cargo para un mfembro de la junta directiva de ciertos distritos de tasaci6n". Numero de propuesta 5 - HJR 3 "La enmienda constitucional relacionada con el Fondo Universitario de Texas (Texas University Fund), que establece financiamiento para ciertas instituciones de educaci6n superior con el fin de lograr renombre nacional como importantes universidades de investigacl6n a impulsar la economfa estatal". Numero de propuesta 6 - SJR 75 "La enmienda constitucional que crea el fondo de agua de Texas con el fin de facilitar el financiamiento de proyectos hfdricos en este estado". 1 Numero de propuesta 7 - SJR 93 "La enmienda constitucional que establece la creacf6n del fondo de energfa de Texas con el fin de apoyar la construcci6n, mantenimiento, modernizaci6n y operacf6n de instalaciones generadoras de energfa electrica". Numero de propuesta 8 - HJR 125 "La enmienda constitucional que crea el fondo para infraestructura de banda ancha con el fin de expandir el acceso a fa banda ancha de alta velocidad y facilitar el financiamiento de proyectos de conectividad". Numero de propuesta 9 - HJR 2 "La enmienda constitucional que autoriza a la 881 Legislatura a proporcionar un ajuste por costo de vida a ciertos beneficiarlos del Sistema de Jubilaci6n de Maestros de Texas". Numero de propuesta 10 - SJR 87 "La enmienda constitucional que autoriza a la legislatura a eximir de impuestos ad valorem los equipos o inventarios pertenecientes a un fabricante de productos medicos o biomedicos, con el fin de proteger a la red de atenci6n medica de Texas y fortalecer nuestra cadena de suministro medico". Numero de propuesta 11- SJR 32 "La enmienda constitucional que autoriza a la legislatura a permitir que los distritos de conservaci6n y reclamaci6n en el Condado de El Paso emitan bonos respaldados por impuestos ad valorem para financiar el desarrollo y mantenimiento de parques a instalaciones recreativas". Numero de propuesta 12 - HJR 134 "La enmienda constitucional que establece la abolici6n del cargo de tesorero del condado en el Condado de Galveston". Numero de propuesta 13 - HJR 107 "La enmienda constitucional para aumentar la edad obligatoria dejubilaci6n para los magistrados yjueces estatales". Numero de propuesta 14 - SJR 74 "La enmienda constitucional que establece la creaci6n del fondo de conservaci6n de los parques centenarios que se utilizara par@ la creaci6n y mejora de los parques estatales". AW 1-7 Prescribed by Secretary oCStatc Sections 4.004, 83.101, 85.004, 85.007, Texas Election Code WNW NOTICE OF GENERAL & SPECIAL ELECTION (AVISO DE ELECCI611r GENERAL YESPECIAL) To the registered voters of Bryan ISD, College Station ISD and County of Brazos, Texas: (A los votantes registrados de Bryan ISD, College Station ISD y el condado de Brazos, Texas.) Notice is hereby given that the vote centers listed below will be open from 7:00 a.m. to 7:00 p.m., on November 7, 2023 for voting in a special election "For the purpose of electing Bryan Independent School District board of trustee members , College Station ISD board of trustee members and bond measures; and for the purpose of adopting or rejecting the proposed constitutional amendment as submitted by the 88th Legislature, Regular and Special Sessions, of the State of Texas". "Se hace saber que las centro de votacion citadas abajo se abrirkn desde las 7.00 am a 7:00 pm, el 7 de noviembre de 2023 Para votar en una election special" Para el proposito de elegir Ciudad de los, Miembros del consejo de la ciudad de College Station y enmiendas a los estatutos, Miembros de la junta de College Station ISD y medidas de bonos; y con el proposito de adoptar o rechazar la propuesta de enmieruia constitucional presentada pop la Legislatura 88, Regulary Especial Sesions reunion or dinaria, del Estado de Texas. LOCATIONS) OF VOTE CENTERS (DIRECCIONES DE LAS CENTRO DE YOTACION) Vote Centers (Centro de votacion) Address (Direccion) 1 *South Brazos County ESD #1 3030 Wingfall, Millican 2 College Station Utilities Mtg Room 1603 Graham Rd, College Station 3 Galilee Baptist Church 804 N. Logan, Bryan, 4 Zion Church of Kurten 977 N. FM 2038, Kurten, 5 Parkway Baptist Church 1501 Southwest Pkwy, College Station 6 College Heights Assembly of God 4100 Old College Rd, Bryan 7 First Baptist Church -Bryan 3100 Cambridge Drive, Bryan 8 Beacon Baptist Church 2001 East Villa Maria Road, Bryan 9 *Ben Milam Elementary 1201 Ridgedale St. Bryan (Enter from Mockingbird) 10 Brazos County Elections Admin. Bldg. 300 E Wm J Bryan Pkwy, Suite 100, Bryan 11 Memorial Student Center (MSC) Texas A&M Campus MSC RM #L526, College Station 12 Lincoln Center 1000 Eleanor, College Station 13 College Station City Hall (Bush 4141) 1101 Texas Avenue, College Station 14 CS ISD Admin. Bldg. 1812 Welsh, College Station 15 Fellowship Freewill Baptist Church 1228 W. Villa Maria Road, Bryan 16 Castle Heights Baptist Church 4504 E. Hwy 21, Bryan 17 St. Francis Episcopal Church 1101 Rock Prairie Road, College Station 18 A&M Church of Christ 2475 Earl Rudder Frwy, College Station 19 Arena Hall 2906 Tabor Rd., Bryan 20 Brazos Center 3232 Briarcrest Drive, Bryan 21 Wellborn Baptist Church 14575 FM 2154, College Station 22 Living Hope Baptist Church 4170 State Hwy 6 South, College Station 23 Church of Nazarene 2122 William Joel Bryan Pkwy, Bryan 24 *Justice of the Peace Pct 1 412 William D Fitch Pkwy, College Station *New Location *Nueva ubicacion Early voting by personal appearance will be conducted Monday -Friday, October 23-27, 2023, 8:00 a.m. — 5:00 p.m.; Saturday, October 281', from 7:00 am to 7:00 pm; Sunday, October 291h, from 10:00 am — 4:00 pm; Monday -Friday, October 30 - November 3, from7:00 a.m. — 7:00 p.m. (La votacion anticipada en persona se llevard a cabo de tunes a viernes, del 23 al 27 de octctbre de 2023, de 8:00 a. m. a 5: 00 p. in.; s6bado 28 de octitbre, de 7:00 a 7: 00 pm; domingo 29 de octttbre, de 10: 00 a 4: 00 pm; Lunes a viernes, 30 de octubre - 3 de noviembre, de 7:00 a. m. a 7:00 p. m) **Brazos County Elections Administration Building, 300 E Wm J Bryan Pkwy, Suite 100, Bryan Galilee Baptist Church, 804 N. Logan, Bryan Arena Hall, 2906 Tabor Rd., Bryan MSC Rm #526, TAW Campus, College Station College Station Utilities Meeting & Training Facility, 1603 Graham Rd, College Station Applications for ballot by mail shall be mailed/emailed to: (Las solicitudes para boletas gate se votaran adelantada por correo deberan enviarse a.) Trudy R. Hancock, REO, CERA, Elections Administrator 300 E. William J Bryan Pkwy, Suite 100 Bryan, Texas 77803 brazosvotes@brazoscountytx.gov Applications for ballots by mail must be received no later that the close of business on: gas solicitudes para boletas que se votaran adelantada por correo deberan recibirse Para elfin de las horas de negocio el.) October 27, 2023. 27" de Octubre, 2023. Issued this the I Sth day of August, 2023 (Emitada este dia 15' de augusto, 2023) Signature of County Judge (Firma del Juez del Condado) **Main Early Voting Location **Lugarprincipal de votacion anticipada OPrescribed by Secretary of State Section 32.002 (d), V.T.C.A., Election Code 8/07 I, Trudy Hancock, REO, CERA, Elections Administrator of Brazos County do hereby submit the following persons for appointment as presiding judge and alternate judge for elections conducted by the county as required upon receipt of timely list(s) submitted by the appropriate political party chairs or as recommended by me if no list(s) were submitted timely by party chairs. The appointment will be a 1 year term, ending on August 14, 2024. Yo, Trudy Hancock, REO, Administrador de Elecciones del Condado de Brazos someto por este medio para nombrar las personas siguientes como jtiez de presidencia y jtiez alterno par alas elecciones conducidas por el condado conio requerido, segiin el recibo de las listas oportunas sometidas por las sillas politicas apropiadas del partido o seg6n to recomendado por nd si no hay listas oportunas sometidas al lado de las sillas del partido. La cita sera tin termino de 1 ano, terminando el 14 de augiisto de 2024. Vote Center Centros de Votacion Presiding Judge Juez de presidencia Alternate Judge Juez alterno South Brazos County ESD #1 Jody Quimby *R* David Nelson *D* College Station Utilities Mtg & Tng Room Bill Edson*R* Nancy Inglis *D* Galilee Baptist Church ShirleyCarter *D* Robert Bruce *R* Zion Church of Kurten Carol Nichols *R* Marianne Amold*D* Parkway Baptist Church George So en *D* Steve Weaver *R* College Heights Assembly of God Eliza Gonzalez*D* Bryan Grimsley *R* First Baptist Church -Bryan Diana Davis *R* Katrina Stewart *D* Beacon Baptist Church Nathan Cook *R* Charlez Frazier *D* Ben Milan Elementary Jesse Ostiguin *D* Joe Moreno *R* Brazos County Election Administration Mary Stasiowski *R* Minette Da *D* MSC-TAMU Jan Decosta*R* Raphael Cruzan *D* Lincoln Center Murray Bennet *R* Andre Stein*D* College Station City Hall Donna Rios*R* Erin Hill *D* College Station ISD Administration Bldg Ja ueline Giouard *D* Joann Gonzalez *R* Fellowship Freewill Baptist Church E J Bisku *R* Helen Chavarria *D* Castle Heights Baptist Church Barbara Coo er *D* Silas Garrett *R* St Francis Episcopal Church Adrian Beer *D* Isaac Montoya *R* A&M Church of Christ Glenda Bicker *R* Joyce Lewis *D* Arena Hall Jonathon Howerton *R* Barry Clar *D* Brazos Center Marla Calvin *R* Harold Eaton *D* Wellborn Baptist Church Brenda Grimsley *R* Katina Hanna *D* Living Hope Baptist Church Cari Bullington *R* Jennifer Ross Hasan *D* Church of the Nazarene Susan Stevenson *R* Kathryn Nemec*D* Justice of the Peace Pct 1 David Rhodes *R* Cynthia Christner *D* Central Count Manager Darlene Nichols Tabulating Supervisor Tracy Price Issued this the 151h day of August, 2023. Emitado este dia 15" de Augusta de 2023. APPRO E. Duane Peters, Brazos County Judge Juez del Condado de Brazos DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: SOURCE OF FUNDS: REQUIREMENTS: NOTES/EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES: ATTACHMENTS: File Name BRAZOS COUNTY BRYAN, TEXAS NUMBER: 8/15/2023 Request approval to wire transfer up to $1,059,110.76 to HHSC Funds for PGY2 Additional Comprehensive Hospital Reimbursement Program (CHIRP) for qualifying hospitals. Commissioners Court Nina Payne 08/09/2023 False False $0.00 Brazos County LPPF (Fund 16000) Funds must be set up using the TexNet system as required by HHSC. Last day to submit I GT on TexNet is Thursday, August 17, 2023, with settlement date as of Friday, August 18, 2023. The Health and Human Services Commission (HHSC) directs a managed care organization (MCO) to provide a uniform reimbursement Increase to hospitals in the MCO's network in a designated service delivery area (SDA) for provision of inpatient services, outpatient services, or both. HHSC uses a methodology to calculate and administer such reimbursement increases. CHIRP is designed to incentivize hospitals to improve access, quality, and innovation in the provision of hospital services to Medicaid recipients through the use of metrics that are expected to advance at least one of the goals and objectives of the state's managed care quality strategy. Request approval. Description PGY2 CHIRP Additional-- CHIRP PGY2AdditionallGTNotification _Brazos County_LPPF.pdf CHIRP_PGY2 Additional IGT Agenda Backup.pdf CHIRP PGY1 Additional IGT Backup Tv __oe Cover Memo Backup Material 0 0 Duane Peters Date County Judge CHIRP PGY2 Additional IGT M RSA Central SDA TRACE Number: Agenda Date Tuesday, August 15, 2023 TexNet Date. Thursday, August 17, 2023 Settlement Date Friday, August 18, 2023 The Trace Number is in the receipt you receive from the Comptroller once you have submitted your 1GT into TexNet Brazos County LPPF Burleson St. Joseph Health Center Federal 8,924.98 Brazos County LPPF Grimes St. Joseph Health Center 6,720.83 Brazos County LPPF Madison St. Joseph Health Center 15,038.14 Brazos County LPPF Scott & White College Station 383,561.64 Brazos County LPPF St. Joseph Regional Health Center 608,939.37 Brazos County LPPF CHI St, Joseph Rehab Hospital 5,985.71 Brazos County LPPF Scott & White Hospital - Brenham 29,940.09 t � P �"n'` �� B"razos Cou►i LPPF�Tota'1 IGT {i��,�x��� . „ i i..�.:,i!"n�ri`a'r,,i4 d�a ,.,'S�ilw'ic�}' i� ,.w u,r i'+�'.— . •%. ,. �, , ,� �'_"`�'�'� ���', '}�'1'�059110 76:' :�8? • A: ,,!rl.r�.41 . � , Y,Jt_ 7 _ a, Nina Payne npayne@brazoscountvtx.gov 979-361-4186 Katie Conner kconner@brazoscountvtx.gov 979-361-4359 BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 8/15/2023 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: Approval of Proposal for Right of Way Survey of I&GN Road by Kerr Surveying in the amount of $55.000.00. Commissioners Court Presley Nelson 08/09/2023 False False $0.00 He Name Description I= IGN_ROW_Proposal.pdf Proposal Backup Material RO 104 Duane Peters Date County Judge Kerr Surveying, LLC 409 N. Texas Ave. Bryan, TX 77803 August 9, 2023 Brazos County Road and Bridge Attn: Fred Paine 2617 SH 21 W Bryan, TX 77803 Fred, Thank you for the opportunity to submit a proposal for the Right of Way Survey of II?GN Road, College Station, Texas. Kerr Surveying is quoting $55,000 for this project. We can have the work completed within roughly 5-6 weeks from receipt of a formal Purchase Order. Please see below for our Scope of Services and deliverables. Surveyfar MNRoadR0W= $KOW • 1 Standard ROW Map of IErGN o DOES NOT include improvements o includes minimal research on setbacks and easements o K5 will not abstract this tract • Property Corners Marked on all parcels • PUE Corners Marked on all easement comers • ROW marked every 100' as Designated by Client (t-posts) PUE marked every 100' as Designated by Client (wooden laths) Thank you again for considering us for your surveying needs! f/-1/021 .01 Bre;E!Yf0rW?V5 ///(KERR �ss Development � `SURVEYING 409 N. Texas Ave., Bryan, TX 77803 wvwu.kerdandsurveong.com (979) 268-3195 'sr- OURO►LAST KNA; THE WORLD'S BEST'ROOFe August 9, 2023 Ms. Kaitlyn Battles Buyer III Brazos County 200 S. Texas Ave. Ste. 352 Bryan, TX 77803 Re: Brazos County Detention Center Installations of Wood Nailer and Damaged ISO Replacement on Roof areas 8 & 9, Dear Ms. Kaitlyn Battles, The purpose of this letter is to obtain approval for work performed outside of the original scope of work on this project. 1. Wood nailer on walls with nonexistent wood hailers added''/2" Plywood and'/4" Gypsum board combinations to the top of parapets 2,944 lineal foot of exterior and rec areas walls to achieve I/4" /ft slope. 2. Replace Damaged ISO on roof areas 8 & 9, Per proposal document, 1.2 - Scope of Work, b, ii, damaged insulation at an average of 2.25" thick was replaced. There was 1242 sq. ft. replaced at this thickness for a total of 2,795 board feet Price includes labor and material to complete work $15,081.78 If this is acceptable, please sign below and return to me via email. Best Regards, Marrea Hammond Cooperative Purchasing Representative Duro-Last Brazos County Detention Center Installations of Wood Nailer and Damaged ISO Replacement on Title: V O u 1\1 -Cl U-LL D CQ C Date: 525 Morley Drive, Saginaw, M148601 Phone: 800-248-0280 • Fax: 800-432-9331 • www.duro-last.com Other Locations: Grants Pass, OR • Jackson, MS • Sigourney, IA • Carrollton, TX- Ludlow, MA Bid # 23-073 Uniform Rental Amendment #1 March 1, 2023 - February 28, 2025 UniFirst Corporation 'Cirrtas UNIFORMS I Shirt Poplin,polyester, cotton blend wl High Visibility Striping Khaki - Male - Per Short Sleeve $0.31 S0.41 Shut: Poplin,polyester, cotton blend wl High Visibility Striping Khaki - Male - Per Long Sleeve $0.33 S0.41 Shirt Poplin,polyester, cotton blend wl High Visibility Striping Khaki - Male - Weekly Short Sleeve 11 shirts = $3A1 $4.51 Shirt: Poplin,polyester, cotton blend wl High Visibility Striping Khaki - Male - Weekly Long Sleeve 11 shirts = $3.63 $4.51 Shirt Poplin,polyester, cotton blend wl High Visibility Striping Khaki - Male - Replacement Fee Short Sleeve 1 shirt = $34.00 $39.50 Shirt Poplin,polyester, cotton blend wl High Visibility Striping Khaki - Male - Replacement Fee Short Sleeve 1 shirt = $39.00 $39.50 Shirt Popin,polyester, cotton blend wl High Visibility Striping Khaki- Womens - Per Short Sleeve $0.31 $0.44 Shirt Poplin,polyester, cotton blend wl High Visibility Striping Khaki- Womens - Per Long Sleeve $0.33 $0.44 Shirt Poplin,polyester, cotton blend wl High Visibility Striping Khaki- Womens -Weekly Short Sleeve i t shirts = $3.41 $0.44 Shirt Poplin,polyester, cotton blend wl High Visibility Striping Khaki- Womens -Weekly Long Sleeve 11 sh its = $3.63 $0.44 Shirt Poplin,polyester, cotton blend wl High Visibility Striping Khaki- Womens -Replacement Fee Short Sleeve 1 shirt = $34.00 539.50 Shirt Poplin,polyester, cotton blend wl High Visibility Striping Khaki- Womens -Replacement Fee Long Sleeve 1 shirt = $39.00 $39.50 Shirt Poplin, polyester, cotton blend -Short Sleeve $0.12 $0.19 Shirt Poplin, polyester, cotton blend -Long Sleeve $0.14 $0.19 Shirt Poplin, polyester, cotton blend -weekly short Sleeve 11 shirts = $1.32 $4.75 Shirt Poplin, polyester, cotton blend -weekly long Sleeve 11 shirts = $1.54 S4.75 Shirt Poplin, polyester, cotton blend -Replacement Fee Short Sleeve 1 shirt = $15.60 $16.88 Shirt Poplin, polyester, cotton blend -Replacement Fee Long Sleeve 1 shirt = $18.40 $16.88 Shirt Poplin, 100% cotton, High Visiblllty Striping, Welders Shirt, Light Blue -Per Long Sleeve $0.23 $0.27 Shirt Poplin. 100% cotton, High Visiblilty Striping, long sleeve, Welders Shirt, Light Blue -Weekly 11 shirts = $2.53 $1.08 Shirt Poplin, 100% cotton, High Visibliity Striping, long sleeve, Welders Shirt, Light Blue- Replacement Fee i shirt = $24.10 $19.54 Shirt Poplin, 100% cotton, High Visiblilty Striping, long sleeve, Welders Shirt, Khaki -Per Long Sleeve $0.81 $0.66 Shirt Poplin, 100% cotton, High Visibliity Striping, long sleeve, Welders Shirt. Khaki -Weekly Long Sleeve 11 shirts = $8.91 $3.30 Shirt Poplin, 100% cotton, High Visiblilty, Striping, long sleeve, Welders Shirt, Khaki -Replacement Fee Long Sleeve 1 shirt=581.22 $47.98 Shirt Poplin, 100% cotton, 5 oz, short sleeve, light blue -Per Short Sleeve $0.23 $0.27 Shirt Poplin. 100% cotton, 5 oz. short sleeve, light blue -Weekly 11 shirts = $2.53 $2.16 Shirt: Poplin, 100% cotton, 5 oz, short sleeve, light blue -Replacement Fee 1 shirt=$24.10 $19.54 Pants: Jeans, denim, 100% cotton -Per Jean $0.26 $0.28 Pants: Jeans, denim, 100% cotton -Weekly 11 jeans = $286 $21.84 Pants: Jeans, denim, 100% cotton -Replacement Fee Jean 1 jean= $26.40 $29.31 Pants: Jeans, denim, 100% cotton Womens Fit -Per Jean $0.26 $0.49 Pants: Jeans, denim. 100% cotton Womens Ft -Weekly 11 jeans= SZ86 $0.49 Pants: Jeans, denim, 100% cotton Womens Fit -Replacement Fee 1 jean= $26.40 $39.50 Pants: Non pleated pants, polyester cotton blend- Per Pants $0.20 $0.19 Pants: Non pleated pants, polyester cotton blend- Weekly 11 pants = $2.20 $0.76 Pants: Non pleated pants, polyester cotton blend -Replacement Fee t pants = $25.72 $19.54 Cargo, 100% cotton. soft hvi[l, 8 oz, navy blue -Per Pants $0.36 $0.29 Cargo, 100% cotton, softtM11, 8 oz, navy blue-Weeky 11 pants=$3.96 $9.57 Cargo, 100% cotton, soft twill, 8 oz, navy blue-Replacment Fee 1 pants = $36.64 $27.62 Smock, light blue -Per Smock $0.19 $0.18 Smock, light blue -Weekly 4 smock = $0.76 $0.72 Smock, light blue -Replacement Fee 1 smock = $2254 $18.45 Jacket, navy blue -Per Jacket $0.38 S0.43 Jacket, navy blue -Weekly 94 jackets = $35.72 S40.42 Jacket, navy blue -Replacement Fee 1 jacket = $48.24 $33.66 Jacket, dark navy blue, fleeced lined -Per Jacket $0.31 $0.89 . Jacket, dark navy blue, fleeced lined -Weekly 20 jackets = $6.20 $17.80 Jacket, dark navy blue, fleeced lined -Replacement Fee 1 jacket =531.42 $66.30 Jacket, dark navy blue, fleeced lined, windbreaker shell -Per Jacket $0.39 $0.98 Jacket dark navy blue, fleeced lined, windbreaker shell -Weekly 20jackets = $7.80 $19.60 Jacket, dark navy blue, fleeced fined, windbreaker shell -Replacement Fee 1 jacket = $39.06 $87.86 MOP HEADS 24' Dry Mop Head w/handle-Per Map Head $0.39 $0.85 24' Dry Mop Head w/handle-Weekly 7 mops = $2.73 $5.95 24' Dry Mop Head w/handle-Replacement Fee 1 mop = $12.60 $2.D0 36' Dry Mop Head w/handle-Per Mop Head $0.58 $1.09 36' Dry Mop Head w/handle-Weekly 6 mops = $3A8 $21.80 36' Dry Mop Head w/handle-Replacement Fee 1 mop=$15.95 S2.50 FLAT ENTRANCE MATS 3 x 4 Mats -Per Mat $1.28 $2.17 3 x 4 Mats -Weekly 18 mats = $23.04 $39.06 3 x 4 Mats -Replacement Fee 1 mat = $85.24 $49.94 4 x 6 Mats- Per Mat $2.05 $5.33 4 x 6 Mats- Weekly 5 mats = $10.25 $26.65 4 x 6 Mats -Replacement Fee 1 mat 4131.48 $68.00 3 x 10 Mats -Per Mat $2.57 $6.56 3 x 10 Mats -Weekly 3 mats = $7.71 $19.68 3 x 10 Mats -Replacement Fee 1 mat = $170.08 $76.00 OTHER FEES ENVIRONMENTAL CHARGES (WASTEWATER) IF ANY WEEKLY $0.00 $0.00 SIZE CHANGE CHARGE FOR SHIRT SIZE $0.00 $2.50 SIZE CHANGE CHARGE FOR JACKET SIZE $0.00 $2.50 SIZE CHANGE CHARGE FOR PANTS $0.00 $2.50 SIZE CHANGE CHARGE FOR SMOCK $0.00 $2.50 LARGEST SIZE AVAILABLE W&t over W neck over 18' Shiri7XL, L36% W-58' CHARGES PER PLUS SIZE REM $2.00 50.151Week PATCH SEWING CHARGE FOR TWO(2) PATCHES ON SHIRT (LONGISHORT SLEEVE) $2.00 $3.50 PATCH SEWING CHARGE FOR TW0(2) PATCHES ON JACKET $2.00 $3.50 PATCH SEWING CHARGE FOR TWO(2) PATCHES ON SMOCKS $2.00 $3.50 DELIVERY CHARGE PER MILE $0.00 $D.D0 MINIMUM DELIVERY CHARGE $25.00 $35.00 Delivery of New Uniforms with in Days Standard size- 30 days Special Size - 40 days 45 days EMERGENCY CHARGE $0.00 $0.D0 ENVIRONMENTAL FUEL CHARGE $2.50 $0.00 TOTAL;- $1.168.94 $1,129.04 OTHER FEES Make up charge $1.0garment to account for shippug,neceiving, and application of ID barcodes to all gannentns. Can be eliimnated for opting in Prep Advantage. Optional Advantage Programs available that avoid on -going emblem and prep charges, Emblem Adv:S0.05/shirt per v& Prep Adv:50.051garment per wk NOTES: Emergency Contact information James Bryant 713-824-7479 Ron Caywood 979-575.1395 Peter Vaurgaud 936-320-1778 'Disqualified for non -responsive bid. M Bid was not complete w th all required documents. Recommended Awa . Unifirst Corporation Q A�ed y Com issioner ourt on this day of , tACO SST 2023 by �Jf f`iolding the position of COLA Icy J u �7t2iE AMENDMENT #1 TO 23-073—UNIFORM RENTAL THIS AMENDMENT TO 23-073 Uniform Rental ("Amendment") is entered into and effective this 6th day of June, 2023 ("Effective Date") through February 28, 2025 ("Expiration Date") by and between Brazos County ("Customer"), and UniFirst Corporation ("Provider") each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract # 23-073 ("Agreement") for purposes of Unifirst Corporation to provide of the service for uniform rental services for Brazos County; and WHEREAS, the Parties desire to amend the pricing as set forth in original contract # 23-073. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: 1. Correcting pricing on item Smock, light blue- Per smock. from $0.38 to $0.19. 2. Correcting pricing on item Jacket, navy blue -Per Jacket from $0. l9 to $0.38. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. BAZOS CO� 7v Signature Narr o L. ZLLDG t= Title Date Dale REQUEST FOR BID BID NO.23-073 UNIFORM RENTAL SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, January 17, 2023 2:00pm CST TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 3614290 Fax: (979) 3614293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: C012P0 aA--C10 ✓ By (Print): 5fte) J i�w� I Title: �i� CV1 Physical Address: 2100 Si)ftlf )AL(SkW&4 GD UL C lion •� y Mailing Address: 121 b0 Sj*y 1- i wuA-i 3c), Co LLpyC Srn (i-oN % -7i9 yS'- Telephone: C(1 J -(-14 pS73 Fax: Cj ci 7—N 6 SqX) E-Mail:-3 +AWE i- a I ANT C) VN (1=1ZW Page 2 of 23 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, January 17, 2023 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID 1. Bids are solicited for the rental of uniforms and related items as set forth in this bid request for a two (2) year period beginning March 1, 2023 through February 28, 2025 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terns and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. COMMISSIONERS COURT —The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. C. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Page 3 of 23 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at https:/ibrazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price C. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Page 4 of 23 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full fitni name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Page 5 of 23 Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info —form 1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (littps://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. The bid specifies the number of consecutive calendar days required to reach substantial completion of the project under nonnal conditions. Failure to comply with completion time will be considered reason enough to enforce liquidated damages and/or cancel the contract. If the job cannot be completed within the terms of the contract as determined by Brazos County, Brazos County will suffer further loss. Contractor and Contractor's Surety shall be liable for and shall pay Owner stipulated and fixed sums, hereinafter agree to as liquidated damages, for each additional calendar day of delay past the thirty (30) days stated in the contract: Two Hundred Fifty Dollars ($250.00). It is understood that said sum shall be considered liquidated damages and shall not be considered as a penalty against the Contractor. 24. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 25. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 26. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 27. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. Page 6 of 23 28. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 29. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 30. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 31. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 32. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 33. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 34. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed Page 7 of 23 address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 35. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 36. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 37. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 40. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 41. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. Page 8 of 23 42. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 43. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 44. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. SPECIAL PROVISIONS 1. UNIFORMS: The Contractor agrees to furnish each authorized County employee with eleven (11) suits of new GRADE A work uniforms and to furnish and sew on all employee's name and County/Department name patches (two (2) patches per uniform). The contractor shall pick up the soiled uniforms weekly and return them cleaned and laundered. Tears will be repaired, holes will patched securely, stains shall be thoroughly remove and the uniforms shall be generally clean and presentable, portraying a positive image of the wearer and the County in the best possible way. a. In the event the current bid should be renewed the Contractor will be required to furnish suits of new GRADE A (not worn) work uniforms for each employee at the beginning of each renewal period. If new uniforms are provided any time during the term of this contract, the Contractor is required to sew all employee name and department patches required for the uniform. Cost for these needs to be provided in the bid. b. Uniforms to be cleaned per industry standards with spots and stains removed. Buttons, zippers, employee's names, and department company patches, etc., are to be repaired or replaced. Repair to garments will be completed within seven (7) days and the garment returned to employee for its nonnal rotational use. Repair tags shall be provided by vendor for employees to report any repairs or replacements needed. If repairs are not satisfactory, County will not pay for the rental of that item and request immediate replacement. If spots and stains cannot be removed, garment will be replaced with new, GRADE A, not worn uniform. Page 9 of 23 C. The Contractor shall maintain the uniforms in a presentable manner and shall repair and replace all uniforms as necessary to maintain consistency among employees. d. The Contractor shall furnish a representative to measure each employee, initially, to ensure proper fitting uniforms are delivered. Measurements for new employees are to be handled by route manager. e. The Contractor shall provide new GRADE A uniforms to newly hired employees at the original bid price at any time during the contract and during any extension/renewal period. The Contractor shall also accept uniforms from terminated employees and issue the proper credits. 2. DUST MOP HEADS: The Contractor agrees to furnish, pick up, clean/treat, deliver, and maintain a specific number and sizes of dust mop heads in the same manner as the uniforms under item 1. 3. FLAT ENTRANCE MATS: The Contractor agrees to furnish, pick up, clean, deliver, and maintain a specific number and sizes of flat entrance mats in the same manner as the uniforms specified under item 1. Mats need to have a professional appearance and are to free from stains, tears, holes, mold, mildew, bubbles, and gum stains. Side by side mats MUST match. All sides of the mats must lay flat against the floor with no curled or corrugated sides. That would be hazardous for employees and visiting public. 4. The successful Contractor will be required to contact each department for scheduling of sizing and measurements names, quantities, and all other specifications unique to that department. 5. The County shall consider continuing non-performance by the Contractor with regards to both the terms and the specifications of this bid as a basis for termination of the contract. The County shall not pay for work, equipment, supplies, or services which are unsatisfactory or not repaired or taken out of normal rotation. The Contractor will be given a reasonable opportunity to correct deficiencies prior to termination of the contract. 6. The Contractor will coordinate with Brazos County to assess their current and projected needs prior to first meeting. 7. Quantities indicated in the Bid are estimated based upon the available information. Brazos County reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the bid price. Page 10 of 23 8. The Contractor and Brazos County, along with several County Departments, shall determine a mutually agreeable delivery schedule. The proposed schedule may change. 9. The Contractor must provide an example of an order form or any form(s) that is needed to place an order. Along with an example of an invoice and/or billing. D. INSURANCE REQUIREMENTS The Contractor shall instruct his insurance agent or carrier to fiurnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Page 11 of 23 L REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: IM V SH R04 M Contact: --3 {UV1I`\d G L4 M O Phone: IN —7ZS Email: T Company/Entity: J\\ U ( ? &L...L G ije h-V%VLW-S Contact: -DRS LO )A ,A-f-V IsCtotAt Phone: 9-19 Y&3 G —ICI 11 Email: D A(%.44{1,J , H A2 V 1 S C n e � 9 & VeQCu, . GOAA Company/Entity: C 1 s V O F j?nYQa Contact: �R-t3C, MOSLC-V Phone: q19 20q 5S b� Email: YY1 G S LG y D T; Zy A,J T K . &D\1 Page 12 of 23 F. SPECIFICATIONS There are multiple locations in the County where the Contractor must deliver and pick up uniforms, mop heads, and mats. A designated day of the week and approximate time of delivery and pick up will be required to allow employees enough time to have uniforms there for pick up. The Contractor will notify Brazos County of any delays in service. Brazos County employees require a clean uniform five (5) days a week. If the Contractor cannot deliver on the regularly scheduled day, the corresponding department must be notified 24 hours in advance of the delay service. Road & Bridge Department Fleet Heavy Shop Fleet Light Shop Brazos County Courthouse I.T. Building Sheriff's Office Facility Services 2617 W. Hwy 21, Bryan, TX 2617 W. Hwy 21, Bryan, TX 1601 Louis St., Bryan, TX 300 E. 261h St., Bryan, TX 205 E. 271h St., Bryan, TX 1700 Highway 32 West, Bryan, TX 206 N. Washington, Bryan, TX 2. UNIFORMS: Brazos County employees require a clean uniform five (5) days per week (requirements for part time employees may be less). 3. SHIRTS: a. Shirt: Poplin 65% polyester, 35% cotton blend, 4.25 oz, with high visibility striping, short and long sleeve, khaki. Estimated quantities needed sixty-five (65). b. Shirt: Poplin, Women's Fit, 65% polyester, 35% cotton blend, 4.25 oz, with high visibility striping, short and long sleeve, khaki. Estimated quantities needed one (1). C. Shirt: Poplin, 65% polyester, 35% cotton blend, 4.25 oz., short and long sleeve, light blue. Estimated quantities needed twenty-five (25). d. Shirt: Poplin, 100% cotton, 5 oz, long sleeve welder's shirt, light blue. Estimated quantities needed four (4). e. Shirt: Poplin, 100% cotton, 5 oz, long sleeve welder's shirt, with high visibility striping, khaki. Estimated quantities needed five (5). f. Shirt: Poplin, 100% cotton, 5 oz, short sleeve, light blue. Estimated quantities needed eight (8). C= "a &IIA1DY13av a. Jeans: Denim, 100% cotton, 13.75 oz. Estimated quantities needed seventy-eight (78). b. Jeans: Denim, women's fit, 100% cotton, 13.75 oz. Estimated quantities needed one M. C. Pants: Non -pleated, 65% polyester, 35% cotton, 7.75 oz, brown and blue. Estimated quantities needed four (4). d. Pants: Cargo, 100% cotton, soft twill, 8 oz, navy blue. Estimated quantities thirty- three (33). Page 13 of 23 5. SMOCKS: a. Smock: light blue. Estimated quantities needed four (4). 6. JACKETS a. Jacket: Dark Navy Blue. Estimated quantities needed ninety-four (94). b. Jacket: Dark Navy Blue, Fleeced lined. Estimated quantities needed twenty (20). C. Jacket: Dark Navy Blue, fleeced lined, windbreaker shell. Estimated quantities needed twenty (20). 7. TREATED MOP HEADS: a. 24" Dry Mop Head with handle, seven (7) every week. b. 36" Dry Mop Head with handle, six (6) every week. 8. FLAT ENTRANCE MATS: a. Mats Size: 3 X 4 Mats, eighteen (18) every week. b. Mats Size: 4 X 6 Mats, five (5) every week. C. Mats Size: 3 X 10 Mats, three (3) every week. 9. Samples must be furnished upon request. Failure to provide a sample within forty-eight (48) hours of request may cause bid to be rejected. 10. Any variation from these specifications must be indicated on the bid or on a separate attachment to the bid, The sheet shall be labeled as such. G. QUOTATION: Quantities listed are estimates of our anticipated needs and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill the blanks with unit prices that are firm for the contracted period. 1. UNIFORMS: The Contractor to furnish eleven (11) uniforms per employee. Contractor is required to quote price per week, per garment, and replacement for one employee to receive the eleven (11) uniform service. a. SHIRTS: i. Poplin, polyester, cotton blend, high visibility striping, male, khaki (3a) $A� (3• 3 1 per short sleeve shirt $ # 0 • 63 per long sleeve shirt $ 1l SK t 1 S 6 S y 1 weekly short sleeve shirt rate Page 14 of 23 $ l I SVJNR-I& = S 3.0 weekly long sleeve shirt rate $ 1SHIu = 3y.A0 replacement fee for short sleeve shirt $ 1 j►ltR•T =3c'( 6� replacement fee for long sleeve shirt ii. Poplin, polyester, cotton blend, high visibility striping, women's, khaki (3b) $ o 3 ` per short sleeve shirt $ Q per long sleeve shirt $ k Isyo113 weekly short sleeve shirt rate $ i1 SK.ef1 ^'S 3 • G 3 weekly long sleeve shirt rate $ I SKIRT = S 3y.dOreplacement fee for short sleeve shirt $ 1 SK%lRi = M659 °0 replacement fee for long sleeve shirt iii. Poplin, polyester, cotton blend (3c) per short sleeve shirt $ 0.14 per long sleeve shirt $11 SVt1RiS =I► 1.32 weekly short sleeve shirt rate $ (l Su q?TS = 1,!5y weekly long sleeve shirt rate $ SK I A replacement fee for short sleeve shirt $ 1 S H I U ; 1 8140 replacement fee for long sleeve shirt iv. Poplin, 100% cotton, long sleeve welder's shirt, light blue (3c) $ (5 C) .23 per long sleeve shirt $ 1 S K 1 J•-J3 %S 2.53 weekly long sleeve shirt rate $ `S t1 ULT -S'N -1 U replacement fee for long sleeve shirt V. Poplin, 100% cotton, high visibility striping, long sleeve welder's shirt, khaki (3d) Page 15 of 23 $ !9 o 1 per long sleeve shirt $ 11 11 D A I weekly long sleeve shirt rate $ SNt1U` g 2Z replacement fee for long sleeve shirt vi. Poplin, 100% cotton, 5 oz, short sleeve, light blue (30 $ S ©• 2 per short sleeve shirt $ 11 S u VMJ r 162.6 3 weekly short sleeve shirt rate $ 15N tR-r", JR 2 V b replacement fee for short sleeve shirt b. PANTS/JEANS: i. Jeans, denim, 1000% cotton (4a) $ S 0 -2(O per jean $ 11 TCAr 1 - 0 2 '�� weekly jeans rate $ i-3tAd = .t 2 �MD replacement fee for jeans ii. Jeans, denim, 100% cotton, women's fit (4b) $ !% C).2 b per jean $ I %'50W -42 -b 6 weekly jeans rate $ 1 _ AtJ =S 2 � y D replacement fee for jeans iii. Pants, non -pleaded, polyester cotton blend (4c) $ ,q 6.2 C) per pant $ l� N o�TS = S 220 weekly pants rate $ \ PAPJT= 0 25.12. replacement fee for pants iv. Cargo, 100% cotton, soft twill, 8 oz, navy blue (4d) $ 9 0.3 L per pant $11PANS =-9 2 • ! � weekly pants rate Page 16 of 23 $ �p,,i S =-� �JG• 6� replacement fee for pants C. SMOCKS: Smock, light blue (5a) $ —S o -1q per smock $ StAU = g d b weekly smock rate $J S1MOU U2 U5q replacement fee for smock d. JACKETS: Jacket, navy blue (6a) $ .9 0.38 per jacket $9XI ;]Aeltla=�3572weekly jackets rate $ 1-3A-CVCX �� 48,24 replacement fee for jacket ii. Jacket: Dark Navy Blue, Fleeced lined (6b) per j acket $ 20-'(AVut13-% L,26 weekly jackets rate $ 1-IAC\L&TS = %31 42. replacement fee for jacket Jacket: Dark Navy Blue, fleeced lined, windbreaker shell (6c) $ 9 DIM per jacket $ &IACW-e=91 10 weekly jackets rate $ 1"3AMtT- ^ ;3�1=D6 replacement fee for jacket C. TREATED MOP HEADS: i. 24" Dry mop head with handle (7a) $ S d .3per mop head $-1 M oPS = c9 2 13 weekly mop head rate Page 17 of 23 $ l YA p P = -� 12 to 0 replacement fee for mop head ii. 36" Dry mop head with handle (7b) $ �9 ® per mop head $ b Mty ='$ 3149 weekly mop head rate $ I IMLIP = 915.16 replacement fee for mop head f. FLAT ENTRANCE MATS: i. 3 X 4 Mats $ t I I; per mat MPO =2 23 .bIt weekly mat rate S$6-7,4 replacement fee for mat ii. 4 X 6 Mats $ S e- • 0 S per mat $SYAiM = 910 .2� weekly mat rate $ 1 Wlpt r- 13 .L} g replacement fee for mat iii. 3 X 10 Mats $ S Z • 61 per mat $ 3 m ftg %' `1 1 I weekly mat rate $ 11MAT = 1110•69 replacement fee for mat g. Environmental charges (wastewater) if any weekly rate h. Size change charges shirt size change charge $ $ jacket size change charge Page 18 of 23 pants size change charge smock size change charge i. Charges for plus sizes if any V1J`wlr, 6vC& MCLit yvaL 1 ��� largest size available $ 13 2.0 0 charges per item j. Patch sewing charge, if any (replaced uniforms). If a cost is not inserted here, it will be assumed that Brazos County will not be charged for patch sewing. Two (2) patches will be needing on shirts (long/short sleeve to included welder's), jackets, and smocks. $ 4a Z.f)o k. Delivery charge per mile if any $ "9- /two (2) patches charge on shirt (long/short sleeve) /two (2) patches charge on jacket /two (2) patches charge on smocks per mile 1. Minimum amount for delivery charge if any $ � IS. Qo ST,,,��++AJb� SI-u-30 m. Delivery of new uniforms will be within See M*L S %U - qo days after order is placed. n. Additional trip(s) charge if any o. Environmental/Fuel charge if any $ t2 .moo p. Other charges if any so Page 19 of 23 Emergency contact information (24/7) rw000 �.eTe rZ Aw64v� Page 20 of 23 H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name TUe SltOiRoS Title (Owner, Officer, Director, Manager, Etc.) j ResiAe,-)I' A -MIS C.C•b. (_y TV) * C o A-V 1 L>_�E GU TI V e V 1 u pRe J i b e.-1— A s;,a c-• AeLhN 0 n,4- ,✓fie it- ;� ZG j 2c �,rV lit Cf e J L 0-e& 1 X CV A c L oATV'I L e L.v T1 y e y l c- ihpl /L ,-J cw M R a, Page 21 of 23 I. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov.Tlie undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract.The company representative below further aftinms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 227 1: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: l . "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. Company Name: V N llf 11�-re%1-- C O a d �" M Authorized Company Representative: �+QA/le f I-_&)i A i � Address: 12100 STlr I e H t 6 N w Air 0 Date: —, WV A-ny Contract #: Zi Page 22 of 23 J. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other Respondent and that the contents of this bid have not been Signed By: other vendor,prior to the official opening of this bid. Typed Name: James t. • (LYAN T, Title: 13(t M c V4 IMAtiAr g•@ ti Company Name: `jW 'r-►Z S 1 C 0 jZ?6 AAriv&/ Phone: Q -19 - -1-71+ . Q 5177 e XZ . 7— Mailing Address: 1 210o ► GKW Ctl l,l eje STOT►oa -7-19 45 Email Address: —S" ej — 3 aR A"' I ;� UN I FJ(23) Ld KA Vendor Tax Identification Number: 2 8 b 19 51 r 8 END OF BID REQUEST NO. 23-073 UNIFORM RENTAL By signing below, Brazos County agrees that this bid, 23-073 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties .-agree to terms and conditions contained herein. By:-� Brazos County Commissioner's Court: Du tq P cPETtt2S ? C OLA- N `'/ J u U-CoC Date: �R i s �/=i �`( �� a 0 a,3 Attest: Brazos County Clerk: (�0 M C, `-- F- E /N Page 23 of 23 K. The following items should be completed and included in your bid submission. Failure to mcl de these items will disqualify your bid. ,,References (Section E) uotation (Section G) Cl V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section R) Legislative Certifications (Section I) E� All Addendums (if applicable) G�rCertification of Bid (Section .n ,i smarsh° Order Form (#Q-36297)(Service Account Number: 302832 ) Order Form - Brazos County, TX Account Rep Shelby Phelan Customer Brazos County, TX Email shelby.phelan@smarsh.com Service Address 200 S Texas Ave Ste 352 Bryan, Texas 77803 Quote prepared on 12-May-2023 Quote valid until 19-Aug-2023 Billing Contact Helen Cook Contact Phone +19796930201 Quote Start Date 20-Aug-2023 Contact Email hcook@brazoscountytx.gov Renewal Date 20-Aug-2024 Technical Contact Kaitlyn Battles Billing Frequency Annual Services Unified Platform - Professional Archive - SMG AT&T Mobile Message - Professional Archlve Capture Unit Price Quantity Contract Commitment $ 607.26 1 $ 607.26 $ 98.00 399 $ 39,102.00 Verizon - Professional Archive Capture $ 98.00 1 $ 98.00 Annual Subtotal $ 39,807.26 One -Time Subtotal $ 0.00 Notes US:+1(866)762-7741 UK:+44(0)800-048-8612 www.smarsh.com wi smarshe Terms & Conditions On a date following the execution of this Order Form, Smarsh will provide Client with a license key for the Software or with login credentials to the applicable Service ("Activation Date"). Service Descriptions are available atwww.smarsh.com/legal The Services are subject to Smarsh Service Agreement -General Terms available at www.smarsh.com/legal/ServiceAgreement. The Services purchased by Client are also subject to the Information Security Addendum available at httr)s://www.smarsh.com/legal/infose-c-and the following Service Specific Terms: the Professional Archive Service Specific Terms available at https://www.smarsh.com/legal/SSTProfessionalCloud; Mobile Channels Service Specific Terms available https://www.smarsh.com/legal/SSTMoblieChannels;. The Smarsh Service Agreement — General Terms, the Information Security Addendum, the Service Specific Terms, and this Order Form are, collectively, the "Agreement." The Initial Term of the Services shall begin on the date this Order Form is executed and continue for the Subscription Term specified above, unless Client is adding the above Services to an existing Service account, in which case, the above Services will sync to and co -terminate with Client's existing subscription Term. The Services will be subject to renewals as specified in the Agreement. For AT&T Mobility subscribers, your signature below represents your acceptance of the AT&T Wireless Terms and Conditions available atwww.smarsh.com/legal/A as they apply to AT&T messages that are archived by Smarsh. "Archive Fees" are the Fees charged for access to the Connected Archive (i.e., Professional Archive or Enterprise Archive). "Capture & Archive Fees" are the Fees that are charged for capture and archive of a bundle of Connections within the Professional Archive. "Capture Fees" are the per -Connection Fees that are charged for the capture of Connections by Connected Capture (i.e., Cloud Capture or Capture Server). "Premium Adj.. Fees" are the additional Fees that are charged for capture of Connections from premium Channels. "Set-up Fees" are the one-time Fees that are charged to implement a Service. "Professional Services Fees" are the Fees charged for hourly, monthly, or flat rate professional services. The Platform Fees, the Capture & Archive Fees, the Capture Fees, and the Premium Adj. Fees, as applicable, are Invoiced on an annual, up -front basis or a monthly basis In arrears, as specified on page 1 of this Order Form. Client agrees that the Recurring Subtotal above is Client's minimum commitment during each year or month, as applicable, of the Term. Smarsh will Invoice Client for any usage over the minimum quantities at the applicable rate indicated in this Order Form. Third Party API Usage. In the event that any Third -Party Service charges any API usage fees, service fees, or pass through costs to Smarsh that are (i) in connection with the Client's use'of the Services set forth In this Order Form and such Third Party Service, and (ii) Smarsh can reasonably demonstrate that such costs are directly allocated to the Client, Smarsh reserves the right to pass those costs along to the Client ("Third Party Fees"). Client agrees to pay all such Third -Party Fees when Smarsh Invoices the Client for such fees, which will include a breakdown and description of each such cost. If not priced above, data Import, conversion (if applicable), and storage Fees for Client's historical data and storage Fees for data from Connected Capture or other external capture mechanisms ingested Into the Professional Archive are as follows: Data Imports - One-time $10/GB Import Data Conversion fees $3/GB Data Storage —Annual $2.50/GB Information about Smarsh data privacy compliance is available at www.smarsh.com/legal. The following entities are fully owned subsidiaries of Smarsh: Digital Reasoning, Entreda, Priwa, Actiance, MoblleGuard US:+1(866)762-7741 UK:+44(0)800-048-8612 www.smarsh.com ,i smarsh° Purchase Order Information Client to Complete: Is a Purchase Order (PO) required for the purchase of the Services on this Order Form? ( j. No ( ) Yes —Please complete below PO Number: PO Amount Upon signature by Client and submission to Smarsh, this Order Form shall become legally binding unless Smarsh rejects this Order Form for any of the following reasons: (1) changes have been made to this Order Form (other than completion of the purchase order Information and the signature block); or (ii) the requested purchase order information or signature is incomplete; or (iii) the signatory does not have authority to bind Client to this Order Form. Client By: Title: Co , i� Jk © ro C Date: $ l Is / a . US:+1(866)762-7741 UK:+44(0)800-048-8612 www.smarsh.com AMENDMENT #1 TO 23-144 Hill County - THIS AMENDMENT TO 23-144 also known 0 23-144 Hill Cou;ity Contraict,s.ind Agria.eih6ut. for Secure Short - Term Detention of Juvenile Offenders Space Available CAmendmedt'lls. entered into -and effective,this Is, day of Aups%.2023- ("Effective Date") through July 31, 2024 ("Expiration Date) by and between Brazos County Juvenile Sery( . c" Npartdient ("Service Prpvidgc % and Hill County C'Juvenille. Probatiori")each of which may -alternatively be referred W'hereih as A "PA year _M"iind eollei�tjvely.as the "Parties". it -shall be -tinowo for :one (.1 q termsthereafter, unless one party' notifies th ' e.other in writin&--at least thirty(30) days prior to the expiration of said term,.of its intention to not renew this Agreement. All capitalized lefts in this Alknotiftent iliall, have the same meaning its in the Agreement (as defined below) unless otherwise -stated herein. R'E-C 1 T A L S -WI49REAS,.-fheParties entered. !,it.to that certain original contract #23-144-("Agreement") for purposes of Secure Shori-Term- 06tention.of Juvenile Offenders Space -Available; .and WHEREAS, the BrazosCountyJdvenile Board approved to increase the daily ittesf5fthd Brazos County Juvenile -Detention Pre Adjudication Ser0ces, to increase from $100.0.0 to $150.00 per -day. WHEREAS, the Parties desire to amendthepricing as set forth in original contract #23-144. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the tecOpt and -sufficiency of which are hereby acknowledged, the Parties hereto agree 0 amend the Agreementas -follo wsi .i. 'The Service Provder-shall be compensated $150.00 per day as the'new daily. rate for Pre -Adjudication Detention, .IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of -the Effective Date. This Amendment -may bo-exedured in counterparts, all of which taken together shall constitute one instrument 'Electronic or facsimile signatures are -acceptable forms -of execution of this Amendment and shall be binding on all Patties hereto. BRAZOS COUNTY -JUVENILE SERVICES T ore Name �ntu+lve- 7`711e 0 ! I Date BRAZOS COUNTY COMMISSIONERS COURT Name .. . Title Date ON L&C-0 26 @-3 -A!L1,Y.EXECUTED lW WHICHSHALLHAVE THE F.!Jt.,.L FORCE ANP -EFFECTOF AN 0RIGINAL. BY- — DATE: Eas -.Duane Peters_Couniy Juage 200-S. 7' exas Avenue, Ste. 3.32 Bryan, TX 77803 Phone- 970-36,1402 Fak: 979-301-003 DUPLICATE, EACH Of Or&=CouatyJuveniteJeettee Center Dc tmdon 9 jM Apamrcnt CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM Juts t, z92ahme30, r02t DETENTION OF TUVENILE OFFENDERS SPACE AVAILABLE STATE OF TEXAS COUNTY OF BRAZOS BRAZOS COUNTY JUVENILE BOARD BRAZOS COU►gTY XIFENME JUSTICE CENTER Derentinn cen,ic= Tuly 1, 2020 - Tune 30, 2021 This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between Hill County, acting by and through its duly authorized representative (hereinafter 'Juvenile Probations and the Brazos County juvenile Board, acting by and through its duly authorized representative and County Judge, concerning detention residential services provided at the Brazos County Juvenile Justice Center (hereinafter "the Facility) by the Brazos County Juvenile Services Department (hereinafter "Service Provider") pursuant to license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency with licensure or regulatory authority over this facility. WLI-AleA� 1.00 Whereas Hill County, in order to carry out and conduct its juvenile program in accordance with the Juvenile Justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and maintain children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a need for supervision, during pre-trial and pre -disposition] status by the Court The placement facility to be utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 HGVY 21 W., Bryan, Texas 7/803. k- 52-y I 2.00 The term of this Agreement is for 12 months commencing July 1, 2020 - June 30, 2021. It shall be automatically renewed for one (1) year terms thereafter, commenting July 1st and ending June 301+ of each year, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term of its intention to not renew this Agreement. i• �• • x •i 3.01 Service Provider will provide: room and board, supervision hventy-four hours per day, seven days a week, routine medical examination and treatment within the Facility (but shall not provide or pay for emergency examination, treatment or hospitalization outside the Facility); an approved education program; recreation facilities; and crisis intervention to each child placed within the Facility. 3.02 If emergency examination, FI S treatment health care treatment and/or hospitalization outside the Facility ("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of juvenile Probation and agrees to indemnify and hold harmless Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all liability for charges for Outside Treatment. The Administrator shall notify the appropriate Juvenile Probation officials of Outside Treatment within twenty-four (24) hours of its occurrence. BMW County ]uvenue,patice Center Detention services AV=Crr MY 1. 202( -June 30, 2021 4.04 Service Providers{hellaccount separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this contract Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP); 4.041 If Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juverdle Probation by March 1 following the end of the fiscal year. 4.042. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or In pert paid from state funds. The accounting shall clearly list the state funds received fM Jr "cnila Pro'-UW, a -Rd accouiu for expenditures of said funds inrliviino rrr-r �- - ^r--n. •w a w wcu es Ulu year's tax farms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contracL 4.05 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 4.06 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 4.07 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. 40S Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ADDITIONAL TERMS & AGREIIyIENM 5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile Probation may be denied as determined by the Facility. 5.01 A child uill only be accepted to the Facility upon receipt by the Facility Administrator of a proper order/authorization from the Juvenile Court of Hill County. EXA ENATION OF PROGRAM & RECORDS 6.M Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement and/or to review its record periodically. This examination and valuation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.02 Service Provider shall provide to Juverd'le Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation. BnL=s County ivveaaeJusdce Center Dekneion Se yka /�grcemeus July 1, 202 41=30, 2021 6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvemle Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 6.04 Service Provider will keep a record of services provided to juvenile Probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years after the termination of this Agreement. 6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or Investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or Its successor In the Conduct of the audit nr u*nvestiazticn, inclu.7U_. P—Z-4w__' ' --"b«••••••, ••• •ti Y• � •,6 ai, acwiiii requested. Service 17ac7der wigs ansnre rher this rianae rnnrernine rho onrhnrih, rn ...a:r A—. -.. rI—A :_�. __"a=_ — .,, . - __ .- ... ..r „y--laas:iurs uuDugn me Service Provider and the requirement to cooperate is included in any subcontract it awards. CONFIDENTGILITY OF RECORDS 7.00 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. DUTY TO REPORT 8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner; 8.011 For all allegations and 'incidents except sexual abuse and serious physical abuse; within twenty-four (24) hours from the time the allegation is made, to the following: Local law enforcement agency, and Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1- 512.424-6716 (or if unable to complete the form within 24 hours, then by calling toll -free 1-877--786- 7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile justice Department within 24 hours of receipt, and With respect to juveniles placed by Juvenile Probation, the TJjD Incident Report Form shall also be sent to Juverale Probation within 24 hours at facsimile number (254) 58214015 and Service Provider shall contact juvenile Probation by telephone at (254) M-4053 within 24 hours. 8.012 For allegations and incidents of sexual abuse or serious physical abuse: Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement, Texas Juvenile Justice Department shall be notified immediately, but no later than four (4)'hours from the time a person gains kno viedge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll -free 1-877-786-7263. Within 24 hours Brnoe CoantyJtnrmileJuitter Center Derendun Services Aparacat Of the report by phone, the completed July 1.2020.1ute30._a21 pl TJJD Incident Report Form shall be submitted by facsimile number 1-512-424-6716 or by email at abusene¢lectft-cl.texas,�oov and With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent to Juvenile Probation within 24 hours at facsimile number (254) 582.4015. 8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns a$ receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is not alleged to involve an employee, intam, volunteer, contractor, or service provider of a program or facility, shall be imtmtediately reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 26L 8.031 An allegation or Incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect exploitation, death or other serious incident involving a juvenile in a ju••__ge justice facility or juvenile justice program 8.032 A serious incident is attempted escape, attempted suicide, escape, reportable irtjury, youth -on -youth physical assault or youth sexual conduct: 8.033 Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse by non -contact. 8.034 Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic or dental. 8.035 A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by at under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post - adjudication secure correctional facility required to be certified in accordance with the Texas Family Code, and a public or private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile courtjurisdiction. 8.036 A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile Woe alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juver ile board jurisdiction and a juvenile probation department.- CRINIVAL S1SiORY SEARCMS 9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. 9.02 Criminal history searches shall include the following BratDs Ceurf"ftnReJustice Center Detention S-4m Agns mmnt July 1.2020- lung 30.2027 9.022 Texas criminal history fingerprint -based criminal history background search through the Tetras Department of public Safety. 9.022 Local laiv enforcement sex offender registration records check through the Public Sex offender Registry on the Texas Department of Public Safety website. 9.023 Federal Bureau of Investigation fingerprint -based criminal history, background search at the National Crime information Center, fntemet-based searches shall not be used to conduct this background search. 9.03 A copy of the initial criminal history report required by this Agreement anri �T_iulEii M2n- mnnin.: i.:.a=71^ f" o a.JFo.^.:^., --waiver of file rollowinc, nmire 13t ii,uiviuuei s empioyment or period of service; minimum of three (3) years, or until any pending litigation, claim, audit or review and all questions arising therefrom have been resolved. 9.04 As used within this Agreement; a disqualifying Criminal history is a history that includes any line of the following 9.041 A felony conviction against the laws of this state, another state, or the United States within the past ten (10) years; 9.042 A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; 9.043 A current felony deferred adjudication, probation or parole; 9.044 A jallable misdemeanor conviction against the laws of this state, another state; or the United States within the past five (5) years; 9.00 A deferred adjudication for a jallable misdemeanor against the laws of this state, another state, or the United States within the past five (5) years; 9.046 A current jailable misdemeanor deferred adjudication, probation or parole, or 9.047 The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice Program. 9.07 juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children DM20e CounryJuvenaeJwtice Center D4=1100 Sonices AZ=mem DISCLOSURE OEAMQRk1A17QN MY1,102-0-1=e30.2oai 10.01 Service Provider warrants that, prior to entering this contrack, it has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose In sufficient detail this same information to Juvenile Probation: 10.011 Any and all corrective action required by any of Service Provider's licensing authorities; Any and all litigation Sled against Service Provider, or against its employees, Intents, volunteers, subcontractors, agents and/or consultants that have direct contact with children; 10.012 Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service provider that has direct contact with children; I(I nS AnV tinAino nF "Reaenn Fn Tt.14— ff i... „�_._ o ciw ut a cniid abuse, neglect -� a� 4—y s )' gi and expioltation Investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with children was the alleged or designated perpetrator; 30.014 The identity of any of the Service Provider's employees, interns, volunteers, subconractors, agents and/or consultants that have direct contact with children that are registered sex offenders; and 10.015 The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that have a criminal history. For the purpose of this Agreement the term 'criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jaiIable misdemeanor conviction or deferred adjudication a ithin the past five years. 20.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee, Intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. EQUAL OPPORTUNITY 11.00 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ASSIGNIONT & SUBCONTRACT 1100 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this Agreement without the written consent of juvenile Probation. OFFICIALS NOT TO BENEbTi 13.00 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. Brutes CauatyJuveaBeJuntre Center Detrndon Services Agcemaat MY 1, 2020-Jima 30, 2021 DEFAULT 14.00 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in anyone of following dreumstancvs: 14001 If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or 14.012 If Service Provider fails to perform any of the other material provisions of this Agreement including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms and in either of these two t'ITlii-{CY}„f`7 ' _ period of ten 11DI days. TERMINATION 35.01 This Agreement maybe terminated for any reason 15.011 By either party upon ten (10) days written notice to the other party of the intention to terminate; or 15.012 Upon expenditure of available funds. 15.02 If at any time during the term of this agreement Juvenile Probation, In its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement including but not limited to the obligation to pay, upon giving notice to the Service Provider. WAIVER OF SUBROGATION 16.00 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation Service Provider also waives any rights it may have to indemnification from Juvenile Probation REPRESENTATIONS & WARRANTIES 17.01 Service Provider hereby represents and warrants the following. 170.011 That it has all necessary right, title, license and authority to enter into this Agreement; 17.012 That it is qualified to do business in the State of Texas, tha tit hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for, that it is in compliance with ail statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Brazos or any political subdivision thereof; 17.013 Brazos County will maintain in force policies of general liability insurance against loss to any person (s100,000.00) or property occasioned by acts ($100,000.00) or omissions of Service Provider providing limits of $300,000.00 per occurrence for bodily injury and $100,000.00 per occurrence of property damage. Certificate of Liability Insurance shall be furnished to Juvenile Probation Furthermore Juvenile Probation shall be notified immediately upon any changes in the status of the insurance policy and shall promptly furnish updated certificates of insurance to Juvenile Probation. Braxoa CountyJuveaadusdee Center Detentlen SerAm Ageement July 1.2020—June30,2021 17.0.14 That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a child under'the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abase, neglect, exploitation, death or serious incidents, and that, if it has employees, Interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its offices/facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas juvenile Probation Commission website: Notice to Public Regarding Abuse, Neglect and Erplaitatfon and Notice to Employees Regarding Abuse, Neglect and Fxpioitafian. 18.00 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazos County, Texas. ru� 19.00 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas, LEGAL CONSTRUCTION 20,00 In case anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as If such invalid, illegal or unenforceable provision had never been contained therein • • • ey u tali-���•�7�0 0 11.00 This Agreement constitutes the sole and only Agreement of the parties bereto and supersedes any prior understandings or written or oralAgreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the children placed In the Facility by the Judge of Hill County having juvenile jurisdiction PRISON RAPE ELM NATION ACT' 22.00 Service provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison _Rape Elimination Act of 20M (PREA) which establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and sexual harassment in facilities housing adult and juvenile Offenders. [PREA 6115312(a)] Under PREA, Service provider is complying with PREA standards [PREA §115312(b)] and shall make available to the CJPO all Incident -based aggregated data reports of sexual abuse at its facility within 24-hours of the allegation, and all such data may be requested by the Department of justice from the previous calendar year no later than June 30w [PREA §115.387(e) and (f)] 10 .Hill County Probation Department jvi Tina M. Lincoln Chief Juv-vile Probation Officer Hill C ntJ� it 0 fficial Bruins Cuunq•Jenoulle Justice Center Detention Scrriees Atrecmrnt July 1, 2020-1eee3o.2MI Brazos County Juvenile Justice Center I Linda Ricketson Executive Director Duane Peters Chairman, Brazos County Juvenile Board BRAZOS COTJIVTY CONITNITSSIONERS COURT ON v 20 FULLY EXECUTED IN DUPLICATE, EACH OF FVHIC L .L FORCE AM) EFFECT OF AN ORIGMAL. By:_� _ _ Duane eters, County Judge 200 S. Texas Ave., Ste. 332 Bryan, TX 77503 Phone: 979-361-4102 Fax: 979-3614503 BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 8/15/2023 ITEM: Approval of the following committee for RFP #CI P 23-607 Macey Road Reconstruction. • a. Prarthana Banedi • b. Fred Paine • c. Jimmy LaFlorae • d. Purchasing (non -voting) • e. Legal (non -voting) • f. GLS - Engineer (non -voting) TO: Commissioners Court FROM: Kaitiyn Battles DATE: 08/10/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: - File -Name Desc p-iion T,vne I bAttachments kaltafle SRO $/113 Duane Peters Date County .fudge Brazos County Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 BRAZOSCOUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: August 15, 2023 RFP NUMBER: CIP 23-607 TITLE: Macey Road Reconstruction REQUESTING DEPARTMENT: Road & Bridge APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: 1.t.GL sT- IS., �;,-oa3 Cost per Haul Cost per Haul Type of Waste being type of Container during normal after hours Location for Container to be Hauled Hauled being Hauled - working hrours listed above and Sam-SPn orWeekencli Monday -Friday 30 Cubic Yard Landfill Located in Anderson Texas Mixed Trash Open Top Roil Off $165.00 $165.00 Container Compost/Shavings, 30 Cubic Yard To Contractor's Locations for Construction Mixed Open Top Rail Off $165.00 $165.00 Recycling Mate riaH, Sawdust, Container Cardboard Address of contractor's Recycle 1820 N Harvey Mitchell Pk y, Bryan, Texas 77907 Location Quotes - Citizen Collection Site Trash Pickup - Container Quotes Est. Quantity of Monthly rentalExtended cost Type of Container Containers: cost per per month: - container. 2 Cubic Yard Stationary Compactor 7 $145.00 $1,015.00 40 Cubic Yard ROB Off Reciving 7 $0.1)0 $0.00 Container 40 Cubic Yard Open Top Roll Off 2 $0,00 $0.00 Container 30 Cubic Yard Open Top Roll OH 2 $0.00 $0.00 Container he Goods Quotes - Citizen Collection Site Trash Pickup - for Hauling of Trash/Goods Location of Pickup Type of container Cost per Haul beingHauled 40 Cubic Yard Roil 21303 Kathy Fleming Road Off Receiving $165.00 Container 30 Cubic Yard Open 21303 Kathy Fleming Road Top Rail Off $145.00 Receiving Container (2140 Cubic Yard 12722 Copperhead Road Roll Off Receiving $165.00 Container 30 Cubic Yard Open 1Z722 Copperhead Road Top doll ON $145.00 Container (White Goods 40 Cubic Yard Rog 10940 State Highway 30 Off Receiving $165.00 Container 40 Cubic Yard Rog 7250 Raymond Stotzer Pkwy Off Receiving $165.00 Container 40 Cubic Yard Rog 9125 Mumford Road Off Receiving $165.00 Container 40 Cubic Yard Roll 1495 Silver HBI Road Off Receiving $165.00 Container 30 Cubic Yard Open 2617 West Highway 21, Bryan, TX Top Roll Off $145.00 77803 Container - 40 Cubic Yard Open 2617 West Highway 21, Bryan, Tic Tap Roll Off $165.00 77803 Receiving Container Delivery of empty container during 24 HOURS replar hours Pick up of full container with recyclable materials during regular 2.4 HOURS hours ' - Pick up of full container with mixed 24 HOURS trash during regular hours Delivery of Empty Container During 2-4 HOURS After Hours _ Pick Up of Full Container with Recyclable Materials During After 24 HOURS Hours - Pict Up of Full Container with 24 HOURS Mind Trash During After Hours - Reliable Contact: Ran Schmidt 979-21RCo96/Jeff g rthis J S day of tz& f 2023 by hoitfing the position of C rile t rTl UICKDF .REQUEST FORBID -BID NO.24-003 -_ SOLID WASTE -HAULING/RECYCLING & .CITIZEN- -COLLECTION. SITE TRASH PICKUP SEALED BIDS TO BE SUBMITTED BEFORE: =. Thursday, July 6, 2023, 2:00ppi CST TO. THE: : BRAZOS COUNTY,:. PURCHASING DEPARTMENT 200 S. Texas: Avc.:Suite 352 Bryan, TX 77803 : , Phone: (979) 3614290 : Fax: (979) 361-4293 -Respondents, their employees, and/or representatives are prohibited from contacting:any official or - employee of Brazos County, -except the Purchasing Agent, regarding this solicitation from the issuing date of the:solicitation until scheduled oral presentations or the date the -Brazos County Commissioners Court meets to consider ' award of the bid.- Any such contact will be grounds for raj action. of the Respondent's bid.: In compliance: with this solicitation, the undersigned Respondent(s) having .examined the solicitation and specifications -and b: 6ing familiar with the conditions to be met, hereby submits the following bid for f irnishing the material and/.or. services -listed on the attached $id Form and igiees to deliver said items at. the Jocations and for the prices set forth on the Bid Form. Company Name: TEXAS COMMERCIAL WASTE By.iPrint)::RON 'SCHMII?T Title: : GENERAL MANAGER Physical; Address: 1820 N HARVEY MITCHELL- PKWY, BRYAN, TEXAS 77807 Mailing Address: P.O. BOX 645, BRYAN, TEXAS 77806 : Telephone: 979-775-7171 . Fax: 979-822-5006.: E-Mail: tewronsch@hotmail.com Bid No. 24-003 Page 2 of 21 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Thursday, July 6, 2023 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a two (2) year period beginning October 1, 2023, through September 30, 2025, in accordance with the following Conditions of Bidding. Brazos County is soliciting bids for solid waste hauling and or recycling for the Brazos County Exposition Complex (known as Expo) and trash pickup services at multiple citizen collections sites throughout Brazos County. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of the terms and conditions of any bid submitted to the Brazos County Purchasing Office unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so. 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. COMMISSIONERS COURT —The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. C. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. Bid No. 24-003 Page 3 of 21 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. - 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via 'the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at anytime for any reason, provided a thirty -day written notice is given. 11. The bid award shall be-based.on, but not necessarily limited to, the following factors: - a. Unit Price b. Extended price C. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) C. Delivery f. References g. Brazos. County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid, Brazos County is not obligated*to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos'County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. Bid No. 24-003 Page 4 of 21 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in fixture solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in' a sealed envelope clearly marked with Respondent's. Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be reiected or returned unopened to the Respdndent(s). Bids submitted to any other person or department other than the Brazos Countv•Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include the full firm name, mailing address, telephone number, email address, and Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide a signature on the Certification of Bid Form renders the bid non -responsive. Failure to complete the submission of all required forms; including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of the entire bid. By Bid No. 24-003 Page 5 of 21 submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https-.//ethics.state.tx.us/whatsnew/elf info_form1295.1itm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do -so by the Commissioner's Court. Addenda will be made available using the same distribution method used to.post or make available the. original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy.not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (hns:/Ibrazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3). additional, one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered. or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. Three (3) reference's are *to be provided'by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the. work or services being performed. 27. Any subcontracting must be approved prior to the commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as'such. 29. Any brand name or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids Bid No. 24-003 Page 6 of 21 on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If a notation of substitution is not made, it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after the order is placed due to strikes, war, or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in the completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. Bid No. 24-003 Page 7 of 21 35. Upon award of the Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first-class condition. Products usually packaged for commercial sale shall be furnished in proper containers so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirements pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to. any employee of the County, County Official to the County Official's family members, or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. Bid No. 24-003 Page 8 of 21 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. SPECIAL PROVISIONS 1. Contractors must operate in full compliance with all Federal State and Local regulations including but not limited to Texas Administrative Code Title 30: Environmental Quality. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract 3. Statutory Workmen's Compensation or $1,000,000 Employer's Liability Insurance with a waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 for each occurrence with Brazos County named as an additional insured, and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of. Insurance should be issued immediately after the Contractor receives notification of the award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees_ and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands, and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal Bid No. 24-003 Page 9of21 injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. E. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone numbers, and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of the bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: BLINK COLLEGE Contact: ROSS SCHROEDER Phone: 979-830-4118 Email: Company/Entity: CITY OF BRYAN Contact: KEAN REGISTER Phone: 979-209-5100 Email: Company/Entity: PRASE VIEW A & M Contact: DEWANNA MARTIN Phone: 936-261-9726 Email: Bid No. 24-003 Page 10 of 21 F. SPECIFICATIONS 1. Brazos County is soliciting bids for solid waste hauling and or recycling for the Brazos County Exposition Complex (known as Expo) and trash pickup services at multiple citizen collections sites throughout Brazos County. SPECIFICATIONS FOR THE EXPOSITION COMPLEX — Solid Waste Haulina/Recycling 1. The Expo is an event facility that hosts rodeos, horse shows, livestock shows, trade shows, weddings, banquets, etc. Solid waste removal and recycling is a very important function that will need to be performed by the contractor for the Expo, located at 5827 Leonard Road, Bryan, TX 77807. 2. Contractor must supply five (5) - 30 cubic yards of open -top roll -off containers. 3. For major events, the contractor shall provide up to one (1) additional open -top container on an as -needed basis. The open -top containers shall be 30-yard containers and shall only be provided when requested in advance by the Expo. 4. The Expo will notify the contractor when containers are full. 5. Once notified, the contractor must be able to respond within 2 — 4 hours. The contractor must indicate the amount of time for this service in the quote sheet below. 6. Contractor will drop off an empty container as well as pick up the full container at the same time. This will keep the Expo operational during events and tear down, clean-up, and set-up process that takes place between events. 7. Contractor must be able to provide service between the hours of 8:00am — 5:00pm , Monday — Friday. 8. Contractor must be able to provide; if necessary; after-hours service for the hours of 6:00am — 8:00am and 5:00pm — 9:00pm, Monday —Friday. Saturday and Sundays from the hours of 8:00am — 6:00pm. Occasionally, after-hours service may be needed if required by the Expo. 9. Quote provided shall include any delivery or pick-up fees/charges for the containers and M am)licable tipping fees, fuel charges, freight, or other associated, miscellaneous costs not specified herein. 10. Contractor shall provide a work order ticket for each container that is picked up/dropped that will include the following information: a) type of container b) size of the container Bid No. 24-003 Page 11 of 21 c) container # d) gross weight of truck and load e) tare weight f) net weight g) date and time of pickup h) date and time of drop off i) ticket # j) drivers name k) truck # 1) location of pickup/drop off m) the cost associated with pick-up/drop off if applicable 11. Contractor shall be able to provide multiple pickups and deliveries and/or dump and returns as needed in one day. 12. Contractor shall provide dependable contact information for after -hour service to ensure timely communication and service between the Expo staff and contractor dispatch. 13. Contractor shall provide a quote for the daily, weekly, and monthly rental of each type of container listed. The price given shall be for the rental of one (1) container. If the rental fee does not apply, please put a dollar amount of $0.00. If it is left blank, it will be assumed that there is no fee for the rental of that specified type of equipment. 14. Contractor. shall provide a quote per haul (each size container) from the Expo to the contractor recycling location for containers with solid waste. 15. In case of an emergency, the contractor must be able to supply at least one (1) container at all times. 16. MIXED TRASH a. Contractor shall provide a quote per haul from the Expo to the current landfill site for containers with mixed trash. b. All container(s) with mixed trash shall be picked up and transported by the contractor to the current landfill site located in Anderson, TX. c. Contractor will use the Brazos County account when dumping trash from the Expo at the landfill in Anderson. Brazos County will get billed directly from Brazos Valley Solid Waste Management Agency (known as BVSWMA). Brazos County has a contract with BVSWMA on cost per ton. Brazos County will not pay the contractor hauling containers for the tonnage of waste. Brazos County will pay BVSWMA directly. Bid No. 24-003 Page 12 of 21 d. Contractor will submit a weight ticket from BVSWMA to the Expo for all loads. Failure to submit the weight ticket may result in non-payment for the load and all fees. 17. SOLID WASTE a. All containers that are filled with solid waste (manure, compost, stall shavings, or any other recyclable materials) shall be picked up by the contractor and hauled to the contractor's facility or location to be recycled. b. Recyclable material may include but is not limited to cardboard, yard waste, construction materials, manure, and shaving, etc. SPECIFICATIONS FOR CITIZEN TRASH SITES — Multiple Citizen Collection Sites throughout Brazos County 1. Brazos County has multiple citizen collection trash sites set up throughout the county. These sites are used by the citizens of Brazos County to dispose of trash and white goods. 2. Contractor shall provide the specified equipment and containers at each specified site listed below. 3. When notified by the collection site attendant or Road and Bridge Employee, the contractor shall pick up and replace or empty the full container(s) within twelve (12) hours of notification. 4. After picking up, contractor shall take all full container(s) to the current landfill site located in Anderson, TX. 5. Contractor will use the Brazos County account when dumping trash from the Brazos County specified sites at the landfill in Anderson. Brazos County will get billed directly from Brazos Valley Solid Waste Management Agency (known as BVSWMA). Brazos County has a contract with BVSWMA on cost per ton. Brazos County will not pay the contractor hauling containers for the tonnage of waste. Brazos County will pay BVSWMA directly. 6. Contractor may take white goods to a recycling facility of their choice but will be at no cost to Brazos County. If containers have mixed goods or trash in them, Brazos County will not pay to have them separated. 7. Contractor shall provide a work order ticket for all pick-ups/drop offs of containers that will include the following information: a) type of container b) size of container Bid No. 24-003 Page 13 of 21 c) container # d) gross weight of truck and load e) tare weight 0 net weight g) date and time of pickup h) date and time of drop off i) ticket # j) drivers name k) truck # 1) location of pickup/drop off m) the cost associated with that pick up/drop off if applicable 8. Contractor will send a separate invoice for each location with all charges/fees for that location to Brazos County Road and Bridge Department at the end of each month with all the original work order tickets acquired for that month attached to the appropriate invoice. 9. Contractor shall provide a per -month rental fee for each type of container listed per mouth. If the rental fee does not apply, please put a dollar. amount of $0.00. If it is left blank, it will be assumed that there is no fee for the rental of the specified equipment. 10. Contractor shall provide a price per haul from each individual location to the current dump site. 11. Quote provided for hauling of trash must include any equipment, mileage, fuel, etc. that is needed to perform the task. No additional fuel surcharge.or other fees will be accepted. 12. In the event a trash -compactor needs servicing or is out of order, the contractor will be notified by an employee from the Road and Bridge Department or a collection site attendant. The contractor shall provide an additional open -top container of equal or comparable size at no additional cost to Brazos County within 24 hours of notice. The additional container will remain at the location until the compactor is repaired or replaced. 13. LOCATIONS OF SITES AND REQUIRED CONTAINERS a) 21303 Kathy Fleming Road (located 1 mile off FM159) i. Requires one (1) 2 cubic yard stationary compactor ii. Requires one (1) 40 cubic yard roll -off receiving container iii. Requires one (1) 30 cubic yard open -top roll -off container b) 12722 Copperhead Road (0.18 miles south of SH 21/FM2038 intersection) i. Requires two (2) 2 cubic yard stationary compactors ii. Requires two (2) 40 cubic yard roll -off receiving container iii. Requires one (1) 30 cubic yard open -top roll container (white goods) Bid No. 24-003 Page 14 of 21 c) 10940 State Highway 30 (located approximately 1.75 miles off of FM 158) i. Requires one (1) 2 cubic yard stationary compactor ii. Requires one (1) 40 cubic yard roll receiving container d) 7250 Raymond Stotzer Pkwy (located 0.4 miles west of Old Jones Road) i. Requires one (1) 2 cubic yard stationary compactor I Requires one (1) 40 cubic yard roll -off receiving container e) 9125 Mumford Road (located 0.8 Miles south of OSR) i. Requires one (1) 2 cubic yard stationary compactor ii. Requires one (1) 40 cubic yard roll -off receiving container f) 1495 Silver Hill Road (located off of Hwy 21 West, approximately 0.25 mile west of Smetana Community) i. Requires one (1) 2 cubic yard stationary compactor ii. Requires one (1) 40 cubic yard roll -off receiving container SPECIFICATIONS FOR ROAD AND BRIDGE LOCATION Road and Bridge Department (located at 2617 West Highway 21, Bryan, TX 77803) 1. Requires one (1) 30 cubic yard open top roll -off container AND one (1) 40 cubic yard open top roll -off container. 2. Road and Bridge will notify the Contractor when a container is full. 3. Once notified the contractor will pick up the container. 4. The 30-cubic yard open -top roll -off container will be delivered to Bryan Iron and Metal located at 2011. Highway 21 W; Bryan, TX 77803. A truck driver is required to do the following at Bryan Iron and Metal: a) Drive onto the scale to get the gross weight of the truck and load. b) Drive the load to the back area and dump contents where specified by the attendant. c) Drive onto the scale to get a tare weight for the truck and empty container. d) Receive receipt/ticket from Bryan Iron and Metal with all recorded weights. e) Return the container to the Road and Bridge location the same day. Bid No. 24-003 Page 15 of 21 5. Contractor will send all statements/invoices for hauling of the container separately with all receipts/tickets received from Bryan Iron and Metal attached, within seven (7) business days of receiving them to Brazos County Road and Bridge Department. G. QUOTATIONS 1. The quote provided shall include any delivery or pick up fees/charges for the containers and any applicable tipping fees, fuel charges, freight or other associated, miscellaneous cost not specified herein. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. QUOTES - The Exposition Complex — Solid Waste Hauling/Recycling Container Quotes Type of Container Quantity of Container Rental Rental Rental Cost/Day Cost/Week Cost/Month 30 Cubic Yard Open Top Roll -Off 5 0 0 0 Container 30 Cubic Yard Open Top Roll -Off 1 (spare/as needed) - 0 0 Container 0 TOTAL 0 0 0 Quotes for Hauling of Mixed Trash/Solid Waste - The Exposition Complex Cost per Haul Cost per Haul during normal after hours Location for Type of Waste Type of working hours listed above Container to be being Hauled Container being and or Hauled Hauled 8f00am-5:00pm Weekends Monday -Friday 30 Cubic Yard Landfill Located in Anderson Mixed Trash Open Top Roll- 165.00 165.00 Off Container Bid No. 24-003 Page 16 of 21 Compost/Shavings, To Contractor's Construction 30 Cubic Yard Location for Mixed Materials, Open Top Roll- 165.00 165.00 Recycling Sawdust, Off Container Cardboard Address of Contractor's Recycle Location 1820 N. HARVEY WTCHELL PKWY, BRYAN, TEXAS 77807 Fill in below the time it will take the Contractor to complete service from the time of notification. It is important for the Exposition Complex to have quick and timely service. If left blank, Vendor will not be considered. Delivery of Empty Container During 2 - 4 HOURS Regular Hours Pick Up Full Containers with Recyclable Materials 2 - 4 HOURS During Regular Hours Pick Up Full Containers with Mixed Trash During 2 - 4 HOURS Regular Hours Delivery of Empty Containers During After Hours 2 - 4 HOURS Pick Up of Full Container with Recyclable Materials 2 - 4 HOURS During After Hours Pick Up of Full Container with Mixed Trash During 2 - 4 HOURS After Hours Bid No. 24-003 Page 17 of 21 Reliable contact information for after hours service. Please include name and phone number or, cell phone number. RON SCHMIDT / JEFF BOECKER Name 979-218-4096 / 979-218-4098 Phone # QUOTES — Citizen Collection Site Trash Pickup - Container Quotes Type of Container Est. quantity of Monthly rental cost Extended cost containers: per container: per month: 2 Cubic Yard Stationary 7 145.00 1,015.00 Compactor 40 Cubic Yard Roll Off Receiving 7 0 0 Container 40 Cubic Yard Open Top Roll -Off 2 0 0 Container 30 Cubic Yard Open Top Roll Off Container (White 0 0 Goods) TOTAL 1,015.00 Bid No. 24-003 Page 18 of 21 QUOTES — Citizen Collection Site Trash Pickup - for Hauling of Trash/Goods Location of Pickup Type of Container being Cost per Haul Hauled , 40 Cubic Yard roll off 21303 Kathy Fleming Road receiving Container 165.00 30 Cubic Yard Open Top Roll 21303 Kathy Fleming Road Off Container 145.00 (2) 40 Cubic Yard Roll Off 12722 Copperhead Road Receiving Container 165.00 30 Cubic Yard Open Top Roll 12722 Copperhead Road Off Container (White Goods) 145.00 - 40 Cubic Yazd Roll Off 10940 State Highway 30- Receiving Container 165.00 7250 Raymond Stotzer 40 cubic Yard Roll Off - Pkwy Receiving Container 165.00 9125 Mumford Road 40 Cubic Yard Roll Off . Receiving Container 165.00 Cubic Yard Roll Off 1495 Silver Hill Road .40 - Receiving Container . 165.00 2617 West Highway 21, 30 Cubic Yard Open Top Roll Bryan, TX 77803 Off Container 145.00 2617 West Highway 21, 40 Cubic Yard Open Top Roll Bryan, TX 77803 Off. Container 165.00 TOTAL 1,590.00 Bid No. 24-003 Page 19 of 21 H. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing --- Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are Iisted at https://www.sam.gov.The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2271: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. Company Name: TEXAS COMMERCIAL WASTE Authorized Company Representative: RON SCHMIDT Address: P.O. BOX 645 Date: 7/5/2023 Contract Bid No. 24-003 Page 20 of 21 I. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been.prepared in collusion with any other vendor and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: Typed Name: RON SCHMIDT Title: GENERAL MANAGER Company Name: TEXAS COMMERCIAL WASTE Phone: 979=775-7171 Mailing Address: P.O. BOX 645 BRYAN. TEXAS 77806 Email Address: tcwronsch@hotmail.com Vendor Tax Identification Number: 74-1547749 END OF BID REQUEST NO.24-003 SOLID WASTE HAULING/RECYCLING & COLLECTION SITE TRASH PICKUP By signing below, Brazos County agrees that this bid, 24-003 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears. above and both parties agre( mo- Brazos County Commissioner's Court: 12uAt i E N-7c I Co tar--yr-1 TL." F Date: Attest 1G. Q.0 a3 Brazos County Clerk: KH PEP MG 0j'" 5 6-6'3 Bid No. 24-003 Page 21 of 21 The following items should be completed and included in your bid submission- Failure to. include these items will disqualify your bid. ferences (Section E) Legislative Certifications (Section H) t Addendums (if applicable) Q Certification of Bid (Section J) Kristeen Roe, CTA, PCC County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REQUESTOR KE1NNETH & BONNIE WINNER ADDRESS 9240 BROOKWATER CIR COLLEGE STATION TX 77845 OWNER NAME KE NETH & BONNIE WINNER PROP ID# 9008 REFUND AMOUNT 1$$11.82 REQUESTOR M RNA HUGHES & ]AMES SONTAG ADDRESS 908 HAWTHORN ST COLLEGE STATION TX 77840 OWNER NAME M RNA HUGHES & ]AMES SONTAG PROP ID# 98481 REFUND AMOUNT �819.90 APPLICATION FOR TAX REFUND Collecting Office Nome I Collecting Tax for; (taxing entities) Brazos County Tax Office Brazos County, City of Bryan, City of College Station 4151 County. Park Court I Bryan ISD, College Station ISD, F1, F2, F3, F4, Bryan, Texas 77802 Ph. 979-775-9930 City of Kurten, Navasota ISD OWNER'S NAME AND ADDRESS WINNER KENNETH MICHAEL & BONNIE E 9240 BROOKWATER CIR COLLEGE STATION TX 77845-8734 PROPERTY DESCRIPTION Legal: WOODCREEK PH 5, BLOCK 18, L� Address: 9240 BROOKWATER CIR , Account# 90198 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund l ZREFUND , , 2022 Taxpayer's reason for refund: REFUND TO: WINNER KENNETH MICHAEI BONNIE E 9240 BROOKWATER CIR COLLEGE STATION TX 77845-8734 15 Payment Date Amount Paid 05/17/2023 $2917.53 Sign below and return form to the Brazos County Tax office, Lherebyagplyfor• -h:.r und-of�the abov -ile;}C'WetPtaxes _ . • 1 d /� -Refund Amount Requested $S11.82 in on this form Is true and correct." Stgnatur� u p 7 �.azo -,39,72 -17)(_1A)_WA_ 2M 1/04Z4 Phone # Email Address If you make a false statement on this applicatl I n, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION T tax nd is [ 'V1Approv [ ] Dtsa' proved �51LS/a3 Authorized Officer Signature Date Authorized officer of taxing unit for refund appll¢ations over amount required under Section 31.11 Tax Code Authorized Officer Signature- - Date 10 ' 05/17/2023 01:14PM 9 - ; KRISTEEN ROE, CTA BRAZOS COUNTY TAX) 4151 COUNTY PARK CT BRYAN, TX 77802 P H# PAID BY: WINNER KENNETH MICHAEL & BONNIE E 9240 BROOKWATER CIR COLLEGE STATION, TX 77845-8734 Property ID Goo 90198 '66$700-0518-0150 Legal Description WOODCREEK PH 5, BLOCK 18, LOT 16 Sittis DBA Name 9240 $ROOKWATER CIR , Entity " Ye9W Rate . Taxable Value 3 Z REFUND ENT111f 2022 0.00006 0 1 BRAZOS COUNTY 2022 OA2941 279.796 1, CITY OF COLL STAT. 2022 0.52461 306,193 1, COLLEGE STATION ISD 2022 1.17810 299.798 1• Tender Check Operator. Batch Mwore 46167 (05117f2023TM) Special Condition Exists for this Property Page:1 Receipt Issued in Accords Receipt Number 3262266 1 Date Posted 05/1712023 Payment Type P Payment Cade Over/Refund Total Paid $2,917.63 Legal Acres Owner Name and Address 0.0000 WINNER KENNETH MICHAEL & BONNIE E 9240 BROOKWATER CIR COLLEGE STATION, TX 77845-8734 t # Void_ Original Tax Discnts P41 Att Fees Overage Amount Pd 03 N 611.82 0.00 0.00 0.00 0.00 511.82 38 N 454.23 0.00 0.00 0.00 0.00 454.23 38 N 492.72 0.00 0.00 0.00 0.00 492.72 38 N IA68.76 0.00 0.00 040 0.00 1,458.76 2.91743 Balance Due As Of 05117/2023:-611.62 Is Description Amount Section 31.075 of the Texas Property Tax Code 2917.53 2917M �~ Total Paid 2,917.53 TMAWMUft.lm. 0 APPLICATION FOR TAX REFUND Collecting Office Nome Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. OWNER'S NAME AND ADDRESS HUGHES MYRNA J & JAMES E SONTAG 908 HAWTHORN ST • COLLEGE STATION TX 77840-3089 PROPERTY DESCRIPTION Legal: PERSHING PARK, LOT 5 Address: 908 HAWTHORN ST , Account # 98481 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of ZREFUND 2022 Taxpayer's reason for refund: OP-01 REFUND TO: HUGHES MYRNA J & JAMES E SONTAG 908 HAWTHORN ST COLLEGE STATION TX 77840-3089 Sign below and return form to the Brazos "I hereby apply for the refund of the abo% Phone # if you make a false statement on this appl under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION TK rarrdued Is [\)rA proved ] Authorized Officer Signature Authorized Officer of taxing unit for refund Authorized Officer Signature Collecting Tax for: (taxing entitles) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 05/31/2023 $2037.03 - _ _ $1829.90 Tax Office. ibed taxes and certify that the information on this form is true and correct." bate Email Address you could be found guilty of a class A misdemeanor or a state jail felony $its/a3 Date over amount required under Section 31.11 Tax Code Date TAX RECEIPT 06/05/2023 02:11 PM I KRISTEEN ROE, CTA PH# (979) 175-9�30 BRAZOS COUNTY TAX ASSESSOR COLLECTOR " Recelpt Number 4151 COUNTY PARK CT BRYAN, TX 77802 3254548 Date Posted Q— 05131/2023 Payment Type P Payment Code Over/Refund Total Paid r $2,037.03 PAID BY: HUGHES MYRNA J & JAMES E SONTAG 908 HAWTHORN ST I COLLEGE STATION, TX 77840-3089 Property ID Geo _ Legal Acres _ Owner Name and Address 98481 499900.0000-0050 0.0000 HUGHES MYRNA J & JAMES E SONTAG Legal Description 908 HAWTHORN ST COLLEGE STATION, TX 77840-3089 PERSHING PARK, LOT 5 Situs DBA Name 968 HAWTHORN ST Entity' ' Rate' Taxable Value _ S mt # Vold Original _°ia'x Disents P&I Att Fees Overage Amount Pd Z REFUND ENTITY 2022 0.00000 . 0 148434 N 1,819.90 0.00 0.00 0.00 0.00 1,819.90 BRAZOS COUNTY 2022 0.42041 279,630 63019 N 48.38 0.00 6.29 0,00 0.00 64.67 CITY OF COLL. STAT. 2022 0.62461 306,601 6319 N 66.57 0.00 8.66 0.00 0.00 75.22 COLLEGE STATION ISD 2022 1.17810 299,630 6319 N 77.20 0.00 10.04 0.00 0.00 87.24 2,037.03 I Balance Due As Of 0513112023, A819.90 Operator Batch tmoore 46405 (05/0512023TIM Page:1 Tender Deti, Check 690 D®scription Amount 2037.03 2037.03 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code Total Paid 2,037.03 huacle�9on.lnn BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS) FOR THE 2022-2023 BUDGET YEAR NO.22/23 43.01. — 43.08 On this the 151' day of August 2023 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 15111 day of August 2023 the Court heard and approved a budget amendment(s) for the 2022-2023 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2022, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 151h day of August 2023. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: SL ,-- Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23.43.01 9/15/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Capital Permanent Improvement Fund Commissioner's Court - Capital Supplies and Other Charges Ex enditure 20,334.00 Capital Permanent Improvement Fund Sheriffs Office - Capital Capital Outlay Expenditure 20,334.00 Capital Permanent Improvement Fund Reallocation of funds to the correct account to cover a than a order for the Courthouse Security Enhancement R odel. 1a P" n �s..:';::�\�CO�'� dge..�a ..^GS' Vdl p. L`,-���^ "'�s .".�BD�te;�•�° ��'i: x � l,z•^;.^ :! ZA'J"�t* 'W..Skgi" V> I G, -r3: 8 T G" 1 ik 4'. L< ,{ i ..» aY .dr M, 3 raer, ^6 W " rSi ,� FM �t , FUND DIV ACCT Change In Budget ACCOUNT NAME 45000 63110001 61130000 (20,334.00) 45000 63280001 80101000 20,334.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23.43.02 R11612023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Capital Permanent Improvement Fund Sheriffs Office -Capital Capital Outlay Expenditure 7,495.78 Capital Permanent Improvement Fund Revenue 7,495.78 General Fund Expenditure 7,495.78 General Fund Sheriffs Office . Non Capital Supplies and Other Charges Expenditure 7,495.78 Ca ltal Permanent Improvement Fund Reallocation of funds to the correct account for the Sheriffs Office Command Center Upgrade. � V1ia. e'�,LL [t x �',y �. ' # —O ��1 1 } F '�' a' "S 1 T 1 .f H C. . M:^:. „ 5.4 . k;w"-l.J.� ' �" 'fit 3( n'i', ? ° a `YCG`L1i . w �. 17 i �.� t R �' . . „tr..s7S! d�, •,.r,#.. f3 tC..F y r Fyy 'M yn J u::vs`!r`dL , lMi' f n {�p�c s.: i.i '� .h �3 ,..n'Y;.. .c,'s. 4 - 4[ cti t- t i" fin[ r 02 3 '�' '�„T FUND DIV ACCT Change In Budget ACCOUNT NAME 45000 63280001 80281000 (7,495.78) 45000 00000000 49028000 7,495.78 01000 00000000 91110000 (7,495.78) 01000 28000006 60500000 7,495.78 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 43.03 8/15/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Capital Permanent Improvement Fund Commissioner's Court - Capital Supplies and Other Charges Expenditure 10,709.00 Capital Permanent Improvement Fund Fleet Shop - Light Equipment Capital Capital Outlay Expenditure 9,835.00 Capital Permanent Improvement Fund Constable Precinct 4 - Capital Capital Outlay Expenditure 874.00 Capital Permanent Improvement Fund Reallocation of funds to the correct account to purchase equipment for two patrol units that are being replaced or FY 2024. ✓ant �- ... w1� m' kG� '.. `t'�5�V41�S,i4^^ �y SP�£P� _+CourityJuilge Approval ForQ_,, a EEntrylOy.Ktnai *R� ,. 3, '�. ` '� i."ajdM �L AA. - �� - `dd's h, . _ t-r a,.rxr :3.YSE £ R> .'5?� y �2 * 55� TF { i K t °�'�r�3 p rimOW f� ST; FUND DIV ACCT Change in Budget ACCOUNT NAME 45000 63110001 61130000 (10,709.00) 45000 63111000 80890000 9,835.00 45000 63304001 80890000 874.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123.43.04 8/15/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund American Rescue Plan Revenue Replacement - General Government Discretionary Spending Expenditure 69,564.83 General Fund American Rescue Plan Revenue Replacement - General Government Professional Services Expenditure 69,564.83 American Rescue Plan Revenue Replacement - General Government Reallocation of funds to the correct account for Broadband consulting out of the ARPA Rev cement s. .».'. ., a. 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'� .� .: FUND DIV ACCT Change In Budget, ACCOUNT NAME 01000 116002 59100000 (69,564.83) 01000 116002 72590000 69,564.83 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 43.05 8/1512023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Supplies and Other Charges Expenditure 109,815.00 General Fund Non -Departmental Supplies and Other Charges Expenditure 63,120.00 General Fund Fleet Shop - Light Equipment Supplies and Other Charges Ex enditure 1,850.00 General Fund Tax Assessor - Collector - Administration Supplies and Other Charges Expenditure 4,200.00 General Fund Information Technology - Administration Su lies and Other Charges Expenditure 435.00 General Fund Facilities Services - Administration Supplies and Other Charges Expenditure 4,155.00 Generai Fund Community Supervision - County Support Supplies and Other Charges Ex enditure 16,000.00 General Fund Sheriff's Office - Administration Supplies and Other Charges Expenditure 9,000.00 General Fund Brazos Center - Administration Supplies and Other Charges Expenditure 6,000.00 General Fund Road and Bridge - Administration Supplies and Other Charges Expenditure 4,515.00 General Fund Environmental Protection Supplies and Other Charges Expenditure 540.00 General Fund Departments Reallocation of funds to the correct account to cover the cost of utilities for the remainder of FY 2023. Date : 3 z a ' �,. 819/20231 7 � �M:-' �. ��CountyJeAppriival,9 Date_ r rr ..y For,0' d A ,.Only .. ._.7! c ref rr SS �°l' S .y a h r Srt7 � tid ... ^P�... R.�A...." .,..tn� , Y r }� 4 P T ,ti VE""...'°'t vo-x Kira: .i��.V. 1. 4. ae e�' �3 c .«3S v� 'S�: JYa9 r� FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 11001500 61130000 109,815.00 01000 11000500 61880000 63,120.00 01000 11100000 61880000 1,850.00 01000 13000100 61880000 4,200.00 01000 14000100 61890000 435.00 01000 17000100 61880000 4,155.00 01000 26001000 61880000 16,000.00 01000 28000100 61880000 9,000.00 01000 36500100 61880000 6,000.00 01000 56001000 61880000 4,515.00 01000 56005000 61880000 540.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23.43.06 8/15/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Supplies and Other Charges Ex enditure 127,610.00 General Fund Justice of the Peace - Precinct 1 - Administration Supplies and Other Charges Expenditure 4,125.00 General Fund Health Department - Support Supplies and Other Charges Ex enditure 1,730.00 General Fund Sheriffs Office - Jail Administration Supplies and Other Charges Expenditure 27 130.00 General Fund Constable Precinct 1 - Administration Supplies and Other Charges Expenditure 4,125.00 General Fund Juvenile Services - Detention Supplies and Other Charges Expenditure 30,250.00 General Fund Exposition Center - Administration Supplies and Other Charges Expenditure 53,125.00 General Fund County Agriculture Extension Administration Supplies and Other Charges Expenditure 7,125,00 General Fund Departments Reallocation of funds to the correct account to cover the cost of utilities for the remainder of FY 2023. aat tc,ao fyCountyJuclge FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 11001500 61130000 127,610.00 01000 24101100 61880000 4,125.00 01000 26002000 61880000 1,730.00 01000 28002000 61880000 27,130.00 01000 30101100 61880000 4,125.00 01000 31000220 61880000 30,250.00 01000 36000100 61880000 53,125.00 01000 37000100 61880000 7,125.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23.43.07 8/15/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Supplies and Other Charges Expenditure 4,579.00 General Fund Facilities Services - Administration Supplies and `Other Charges Expenditure 1,586.00 General Fund Sheriffs Office - Administration Supplies and Other Charges Expenditure 125.00 General Fund Juvenile Services - Detention Supplies and Other Charges Expenditure 2,868.00 eral Fund De artments fllocation of funds to the correct account to cover the telephone cost for the remainder of FY 2023. �aa For Qrafik n�ji Only fit, r h u w . x<� - ,^; is r ar ., ,��, �� ' , . d . u FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 11001500 61130000 (4,579.00) 01000 17000100 61740000 1,586.00 01000 28000100 61740000 125.00 01000 31000220 61740000 2,868.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23.43.08 RM S12023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE 2020 Certification of Obligations Contingency Supplies and Other.Charges Expenditure 143 613.00 2020 Certification of Obligations Former Ag Ext Renovations Capital Outlay Expenditure 16,510.00 2020 Certification of Obligations R&B Renovations Ca ital Outlay Expenditure 127 103.00 Certificates of Obligation 2020 Reallocation of funds to the correct account for architect designs for the renovation of the Road & Bridge Building d Fo er AG Ext Buildin . �.�4 V rE��� Coun4yJucl�e„�Approyal � �F" _ `Date��,;;�,j }� /� w +�'i. +6. „s.--`i:: lyuk ru. a L'�`' ,:1. ":¢ ``�9� '� 77 -*�,'' �ei:P~' GtrT. a iS,GR... tR.'r FUND DIV ACCT Change In Budget ACCOUNT NAME 43200 11001500 61130000 (143,613.00) 43200 63432010 80101000 16,510.00 43200 63432020 80101000 127 103.00 Personnel Change of Status (Aug 10,2023) Commissioners' Court Date: Department Submitting Information: Purpose of Submissions: 08-15-2023 Human Resources Consider and Take Action on Change Employment �Departrnent Narrt `" ,;�{1 £ ,. * ogee Name• 3 g. Emergency Management - Administration Constante, Arron 8V Human Trafficking Task Force Development Hayes Fox, Melinda veteran Services Holmes, Benjamin Sheriff office - lag Administration Martinez, Bryan Fleet Shop - Heavy Equipment Phillips, Robert District Attorney - Administration Stahman, Mark* Mh S IIF •�i tNg -l. .l,!01-rs�w Separations n Departrnentjr—,' . ' aJ=mptoyee Name •.�?,; 4 ;'rho of ._{ :,. >f• Exposition Center - Administration Cammack, Lonnie Tax Assessor - Collector - Devane, Dajalra Administration Road & Bridge - Administration White, Kenneth Shear Office - ]all Administration Woodard, Uriah Approved in Commissioners' Court: 08-15-2023 County Judge's or Commissioner's Signature: - , D,— (This Copy to be attached to minutes) PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 08-15-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To 272nd District Court Ybarra, Jacaline Change of Status Road & Bridge Castillo, Joe Change of Status Approved in Commissioners' Court: 08-15-2023: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes)