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Home My WebLink About2023/08/01 REGULAR SESSION 10:00 AM413 JUL 28 p BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON AUGUST 1, 2023 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK.COM/BRAZOSCOUNTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 - 27 3. Approval of the following reappointments to the Brazos County Public Defenders Office Oversight Board. Term of reappointment is August 16, 2023 -August 15, 2024. • a. Judge Travis Bryan, III • b. Judge Willie Blackmon 4. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County Detention Center for the months of February, March and April 2023. 5. Request from the Sheriff's Office for acceptance of donated funds in the amount of $7,048.59 from the Texas Association of Counties to be used on Employee Safety Equipment. Funds must be used through the TACRMP website. 6. Approval of the following Job Descriptions: • a. Administrative Secretary (2080 hours) County Court at Law #1 (130909) • b. Assistant Chief Deputy Treasurer (2080 hours) County Treasurer (B 1004) . 7. Approval of Juror Payment Authorization Forms per Government Code, Section 61.001(a) and 61.0015(a) effective September 1, 2023. 8. Acceptance of Engagement Letter from Allensworth for legal representation of services in Cause No. 23-001708-CV-CCL1. 9. Approval of Amendment #1 for Short -Term Detention of Juvenile Offenders to raise daily rates from $100.00 to $150.00 for the following: a. #23-150 with Matagorda County b. #23-069 with Wood County 10. Approval of deductive change order to CI P #22-636 J P/Constable Pct.1 building for unused contingency for this project. 11. Approval of deductive change order to CI P #22-643 Jack Manning Bridge Replacement in the amount of $17,610.40 for unused contingency for this project. 12. Approval of Contract#23-151 Short -Term Detention of Juvenile Offenders with Falls, Milam, & Robertson County. 13. Approval of Contract #23-155 for Residential Treatment Services with Shoreline Inc. for Juvenile. 14. Approval of Contract #23-156 Community Service Work Study Program with Texas A&M 'University. 15. Approval of Contract #23-157 with LexisNexis for District Attorney. 16. Approval of Service Contract #CI P 23-604 Brazos County Health District Laboratory Floors with Garland/DBS, Inc. in the amount of $30,731.00. 17. Approval of CI P #23-606 Imaging and Indexing of Marriage Records with Kofile for County Clerk's office. 18. Approval of Renewal Contract#24-005R for Independent Auditor Services with Ingram, Wallis, & Co. 19. Approval of Amendment #2/Renewal to 24-029R Pre -Employment Drug Testing for Brazos County with Any Time Analysis. 20. Acceptance of a Special Warranty Deed from Legacy GGC Brazos, LLC, Abigail Chance Thomason, the Abigail Chance Thomason Trust, Chance Colbert Hawkins, Andrew Aston Hawkins and the Vera F. Wyatt 2012 Revocable Trust for 8.23 acres of land to be used for the improvements to Koppe Bridge Road and Hopes Creek Road. Site is located in Precinct 1. 21. Consider and take action on the Metronet, Inc. utility permit to install underground conduit and fiber optic cable for intemet service along Jones Road from Villa Maria Road to Leonard Road within the County portion of maintained right of way. Site is locate in Precinct 4. 22. Tax Refund Applications for the following: Overpayments • a. Apex Resources, Inc. - $38.06 • b. Wilbur A & Susan Hitchcock - $278.90 • c. A&G Turf Farms, LLC - $76.74 • d. Wildfire Energy Operating - $1,438.19 23. Budget Amendments. • FY 22/23 Budget Amendments 41.01 - 41.09 24. Personnel Change of Status. • a. Employment & Separations I • b. Personnel Action Forms 25. Payment of Claims. 26. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.072 to deliberate the purchase, exchange, lease, or value of real property. • b. Texas Government Code §551.087 for deliberation regarding economic development negotiations. 27. Consider and possible action on Executive Session. 28. Acknowledgement of the Independent Auditor's Report and Financial Statements for Emergency Services District No. 1 for the year ending September 30, 2021. 29. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of J my 26, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals as of July 26, 2023. 30. Juvenile director's report on detention population. 31. Sheriff's report on inmate population. 32. Announcement of interest items and possible future agenda topics. 33. Call for Citizen input and/or concerns 34. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per persona Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Courfs presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.CONVBRAZOSCOUNTYTX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. The foregoing minutes of the Commissioners Court Meeting held August 1, 2023, have been examined and are approved in open Court this 5th day of September 2023, in Bryan, Brazos County, Texas. Duane Peters County Judge Steve Aldrich Commissioner, Precinct 1 Chuck Konderla Nancy Berry Commissioner, Precinct 2 Commissioner, Precinct 3 Attest: MINUTES AUGUST 1, 2023 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, August 1, 2023 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner. of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain -the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns There was no Citizen input. Consider and take action on agenda items: 3 - 27 3. Approval of the following reappointments to the Brazos County Public Defenders Office Oversight Board. Term of reappointment is August 16, 2023 - August 15, 2024. • a. Judge Travis Bryan, I II • b. Judge Willie Blackmon Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 4. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County Detention Center for the months of February, March and April 2023. A copy of the donation form is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 5. Request from the Sheriff's Office for acceptance of donated funds in the amount of $7,048.59 from the Texas Association of Counties to be used on Employee Safety Equipment. Funds must be used through the TACRMP website. A copy of the donation form is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 6. Approval of the following Job Descriptions: • a. Administrative Secretary (2080 hours) County Court at Law #1 (B0909) . • b. Assistant Chief Deputy Treasurer (2080 hours) County Treasurer (B 1004) A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 7. Approval of Juror Payment -Authorization Forms per Government Code, Section 61.001(a) and 61.0015(a) effective September 1, 2023. Approval of the reimbursement rate of expenses for a person who reports for jury service effective September 1, 2023 is as follows: $ 20.00 for the day of jury selection $ 58.00 each day of service thereafter Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 8. Acceptance of Engagement Letter from Allensworth for legal representation of services in Cause No. 23-001708-CV-CCL1. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderia, Peters, Watson. 9. Approval of Amendment #1 for Short -Term Detention of Juvenile Offenders to raise daily rates from $100.00 to $150.00 for the following: a. #23-150 with Matagorda County b. #23-069 with Wood County A copy of the service contracts is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 10. Approval of deductive change order to C I P #22-636 J P/Constable Pct.1 building for unused contingency for this project. Commissioner Aid rich commented that Justice of the Peace, Precinct 1 and Constable Precinct 1 are appreciative of the new facility. He added that he looks forward to celebrating with them at their grand opening party. A copy of the change order is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of deductive change order to Cl P #22-643 Jack Manning Bridge Replacement in the amount of $17,610.40 for unused contingency for this project. A copy of the change order is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 12. Approval of Contract #23-151 Short -Term Detention of Juvenile Offenders with Falls, Milam, & Robertson County. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 13. Approval of Contract #23-155 for Residential Treatment Services with Shoreline Inc. for J uvenile. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Approval of Contract #23-156 Community Service Work Study Program with Texas A&M University. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 15. Approval of Contract#23-157 with LexisNexis for DistrictAttomey. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 16. Approval of Service Contract #CI P 23-604 Brazos County Health District Laboratory Floors with Garland/DBS, Inc. in the amount of $30,731.00. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 17. Approval of C I P #23-606 Imaging and Indexing of Marriage Records with Kofile for County Clerk's office. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 18. Approval of Renewal Contract #24-005R for Independent Auditor Services with Ingram, Wallis, & Co. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 19. Approval of Amendment #2/Renewal to 24-029R Pre -Employment Drug Testing for Brazos County with Any Time Analysis. A copy of the renewal of contract and bid tabulation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 20. Acceptance of a Special Warranty Deed from Legacy GGC Brazos, LLC, Abigail Chance Thomason, the Abigail Chance Thomason Trust, Chance Colbert Hawkins, Andrew Aston Hawkins and the Vera F. Wyatt 2012 Revocable Trust for 8.23 acres of land to be used for the improvements to Koppe Bridge Road and Hopes Creek Road. Pg 1— of C9 Name (PLEASE PRINT) _ BRAZOS COUNTY COMMISSIONER'S COURT 9f-DAY OF , AM/VK Organization (P EASE PRINT) �1�11SS D Ibc s V C-56 Pg , of 'c), Name BRAZOS COUNTY COMMISSIONER'S COURT J,a�e- DAY OF , 20� AM-A..J it's Qc—, L r ►s��, U;11a-�en.� Organization (PLEASE PRINT) 13 u c4EI-e :t 0 . Sum 00. '�sup&c:- ILE�S BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Judge Travis Bryan, III to the Brazos County Public Defender's Office Oversight Board The term of this appointment is August 16, 2023 through August 15, 2024. Duane Peters Date County Judge SATE Op TA . i ! O G�TY OF 84Ati - .BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners. Court of Brazos County does hereby approve the reappointment of Judge Willie Blackmon to: the Brazos County Public Defender's Office. 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Left Facility: 3/9/2023 ....... ... . ail ID:314881 - ::: S0#:102726::: :Thy isao advise:you, PEREZ, t:ARLOS"that:the-Brazos-c6unry Office::of the Sheriff. jviil grantyou a period.::- = .. one week=(Five worldgg days] to have .anyone of your choice -":pickup and/or recewe any. and all_ :. :. :property that you have accumulated during .your time incarcerated inthe Brazos:County Detention -. ente[ lr�_the:everit"that'noone:has picked u"' our ro after_the expiration,of.one:week five.:: P Y P PertY :.. u . -_:workii7g days), any and all property OR be cohated to the Brazos County Sheriffs Office aril ifisposed of :..:: .to the Persor9(sj or organization of -choice by.the order of the' She'd .-Of BrazosCounty;:Texas Your - . :. _ - _ :--"prbperty_will not: be _teleased to anyone:other• than the rsorti that ou _have designated to..pick-itb :. pe � Y :. . ....._ . and can be ;picked up from the Release: Wtiby"af :the_ Brazos Coonty Detentiorti Center located at 1835::: . y -- -- :...... ::... . 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INMATE PROPERTY) NVENTORY.IFORM BR'AZOS.C®LINTY DETENTION CENTER INMATE PROPERTY INVENTORY FORM Date Inmate Left Facility: 4/14/2023 :Dail ID:333fi53 ;;:SO#:133534 This is to adviseyouu, GRIFFIN, JOSEPH ARYAN that the. Brazos County Office of the Sheriff will grant you • .•a period of.one week five workin da s to have an ane of our•choice pickup and or re'ceive'any grid :.:p : ::::.. 1;..y.,.. Y..; y ::. all property that you have`accumulated during your time incarcerated in the Brazos County petention , Center. In• the event that. rio one has picked up your property after the expiration, of one week (five .. • '� t/..L hk1 61 fill .�. .. Y. lll.f .iY.i',�•�b.',i.�i ' :-e% trio n7r,,r{3;.a,.�. nr nr,.ilmt.!=gi n•i :r� ,'•!ram 11; :property will .not be released to anyone :o.char thin th'e person xhn t-y'ou have de:simnated to pick it up and can be picked up from the Release lobby of the Brazos County Detention Center located at 1835 Sandy Point Rd: Bryan, TX 77807. To'avoid lone wait times alease schedule the -pickup 24 hours in . advance. .::,LIST OF PROPERTY Z' 7) ; fir- 4} g} 10} Inmate Sigriature:d \ )_ I � . Date:4/14/ZOZ3 ' officer Signature: _�'?�9-+% Date:4/14/2023 .Person Designated To Pick Up Property: •. .. M `Name: ::::°: V.5h.Q.:�..�1 Address: 7. Phone# .. Receiver's Signature: ::.Oates Receiver's (Include Co ID) Releasing Officers Signature::.Date: :BRAZOS• COUNTY DETENTION :CENTER' INMATE P.ROPERT.Y.INVENTO•RY FORM BRAZOS COUNTY DETENTION:_CENTER .a.RAZOS COUNTY.: DETENTION :CENTER INMATE'PROPERTYINVENTORY 'FORM .�0 .... -: f T: ..............:....... ::.::::::............... ....... .:..::.:.:.... ............... . .......... ........ BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Brazos County Sheriffs Office NUMBER: DATE OF COURT MEETING: 8/1/2023 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: SOURCE OF FUNDS: ATTACHMENTS: File Name Brazos County.pdf Request from the Sheriffs Office for acceptance of donated funds in the amount of $7,048.59 from the Texas Association of Counties to be used on Employee Safety Equipment. Funds must be used through the TACRMP website. Commissioners Court Regina Guzman 07/26/2023 False False $0.00 Texas Association of Counties provide money to be used towards safety equipment Description Tvae Brazos County TACT Cover Memo 0 9 Ito I) Duane Peters Date County Judge Dear Sheriff Dicky: The TAC Risk Management Pool (TAC RMP) Board continues to support its members as they make counties a safer place to work with the 2023 TAC RMP Employee Safety Equipment Program. The program provides funds to qualified members of the TAC RMP Workers' Compensation (WC) Program to select preapproved safety equipment available on the online store. Equipment available includes a variety of personal protective equipment and more costly safety - related equipment. The stores will be open June 1-Sept.1, 2023, and will be hosted by Bullchase. The Road and Bridge store will continue to offer products available through Grainger's Distributor Alliance program that allows Bullchase to provide the same contract pricing available from Grainger's BuyBoard contracts. New this year for Law Enforcement members is a hosted storefront on the Bullchase website that will feature LE -specific products from several national vendors including Grainger and Kroll International. Kroll International has over 35 years of experience as a leading wholesale -only distributor of Law Enforcement, Public Safety, Military, and Homeland Security products. The changes to the LE storefront will help assist members purchase products from various LE -related vendors in one location. Each member has a predetermined spending limit in each store based on their county's employee count in each of the following WC Class Code: • 7720 Law Enforcement The chart below details your county's contact for the Law Enforcement store, their login email and password, and the spending amount available. Log in to the store from www.BuHchase.com. Sheriff: Store Login: $7,048.59 Hon. Wayne Dicky wdicky@brazoscountytx.gov Password: Welcomel We've attached a FAQ to answer common questions you may have about the program and a press release for your convenience. We will also present a webinar at 10:30 am on June 6 to walk you through the TAC RMP Safety Equipment Stores and answer your questions. Sign up for the webinar by registering here. Physical addresses are required for delivery via UPS. Please verify the addresses below are correct and where you will receive delivery of your selected items. If you will need your items delivered to a different receiving address, please reply to this email with the correct address. We'are excited about this program and hope you are too. We appreciate and thank you for your continued participation in the TAC Risk Management Pool and your commitment to safety. If you have any questions, please contact Risk Control Services at tacres@county.org or (800) 456- 5974. Sincerely, MICHAEL SHANNON, ARM, SCLA Director of Risk Management = ° Services '_ Risk Management Services itV. Texas Association of Counties 1210 San Antonio 1 Austin, Texas 78701 6. A8900 TEXAS A5SOCIATI:®- Of. COUNTIES RIS.K. MANAGEMENT POOL f qov�� 2023 TAC RMP Employee Safety Equipment Program Fregzieizfly Asked Qttestiorrs WHAT IS THE 2023 TAC RMP EMPLOYEE SAFETY EQUIPMENT PROGRAM? Approved by the TAC RMP Board, the program allows qualified TAC RMP Workers' Compensation (WC) Program participants to select and purchase personal safety equipment through a customized online storefront. Two stores will be available: a Road & Bridge/Building Maintenance (R&B/BM) Store and a Law Enforcement (LE) Store. WHY IS TAC RMP OFFERING THIS PROGRAM? TAC RMP is dedicated to eliminating accidents in the workplace, protecting employees, and reducing claims for its members. WHY ARE THERE TWO STORES? The top employee -related injuries in county government occur in the road and bridge, building maintenance and law enforcement areas. Because these are very distinct groups of employees with very different needs, we created two stores to meet those needs. WILL YOU OFFER A WE13INAR TO TEACH ME HOW TO ACCESS THE STORES? Yes! We will present two one -hour hour webinars on June 61h. You can register for those webinars below: 2023 Employee SgftV Equipment Proeram for Road and Bridgee, 9:00am 2023 Employee SgfqV Equipment Program for Law Enforcement, 10:30am WHERE DO I LOG IN TO THE TAC RMP SAFETY EQUIPMENT STORES? To log in to either of the TAC RMP Safety Equipment Stores start here: www.Bullchase.com. WHO HAS THE LOGIN INFORMATION FOR MY COUNTY? We sent your Pool coordinator and sheriff the login information via email and mail. The county judge and commissioners were copied on the communication. WHO IS ALLOWED TO MAKE THE PURCHASES? The Pool coordinator assigned to your county may make selections through the R&BBM Store. The sheriff or sheriff's designee may make selections through the LE Store. CAN WE DESIGNATE SOMEONE ELSE TO MAKE PURCHASES? Yes, the Pool coordinator and sheriff may each allow another person from your county to make purchases by sharing login information. There is only one login per store per county. Please contact Bullchase directly at (888) 558-2853 or Tulie@bullchase.com for login assistance. WHEN WILL I GET TO SHOP? The TAC RMP R&BBM Store and the LE Store will be open for shopping from June 1 to Sept.1. CAN WE COMBINE FUNDS FROM BOTH STORES? No, the program's intent is to address employee safety in two very distinct employee groups with very different needs. The two stores were created to meet those needs. WE ONLY PURCHASE EQUIPMENT THROUGH A BUYBOARD VENDOR. CAN WE USE THE STORES? Yes. Bullchase/Grainger is a BuyBoard cooperative purchasing vendor. WHAT IS MY SPENDING LIMIT? The county's Pool coordinator and sheriff received an email and letter with the allotted spending limit for each store. Your spending limit for a particular store will be indicated as you make selections within that store. HOW WAS MY SPENDING LIMIT DETERMINED? Amounts were determined based on (1) the total amount of funds approved by the TAC RMP Board for this program and (2) the number of employees in certain WC Class Codes. WHAT WC CLASS CODES WERE USED? Class Codes were selected based on the top loss producing class codes for the Pool over the past four years with a higher - than -average cost per claim: • 5506 Road Employees -Paving, Repaving • 9014 Building Maintenance and Janitors • 7720 Law Enforcement WHAT IF I GO OVER MY SPENDING LIMIT? The store will not allow you to exceed your spending limit. However, if you would like to purchase additional items or add to the TAC RMP funds with a county payment, please contact Bullchase directly at (888) 558-2855 or julie@buIlchase.com. WHAT IF I AM UNDER MY SPENDING LIMIT? All funds must be used in 2023. The store includes low-cost items, so please keep shopping until you have hit your limit. CAN OUR COUNTY SUPPLEMENT ITS SPENDING LIMIT WITH OUR OWN FUNDS? Yes. Please contact Bullchase directly at (888) 558-2855 or julie@buEchase.com. MY COUNTY DOESN'T WANT TO PARTICIPATE. HOW DO I OPT OUT? Please email us at tacres@county.org so we can assist you with opting out. IF ANOTHER COUNTY CHOOSES NOT TO PARTICIPATE, CAN I HAVE THEIR FUNDS? No, the TAC RMP Employee Safety Equipment Program amounts are specific to each member based on the number of employees in certain WC Class Codes. IF WE CHOOSE NOT TO PARTICIPATE, CAN WE GET CASH? No, the TAC RMP Employee Safety Equipment Program was created specifically to address employee safety through the purchase of safety equipment through these online stores. CAN I PURCHASE DIRECTLY FROM GRAINGER AND USE MY PROGRAM FUNDS? Items must be purchased through the TAC RMP stores to utilize the program funds. If you purchase directly from Grainger, you will be responsible for the payment and the program will not be able to reimburse you for the purchase. WHAT ITEMS ARE AVAILABLE? Please check out the store! TAC Risk Management Services staff and Bullchase worked together to develop a wide variety of employee safety equipment selections ranging from gloves to eye -wash stations. WHAT IF A STORE DOESN'T HAVE WHAT I NEED? The stores are stocked with a wide variety of employee safety equipment items recommended by TAC Risk Control Services and Bullchase. If you don't find an item you are looking for, please contact Bullchase directly at (888) 558-2855 or iulie@bullchase.com. WHAT IF I DON'T LIKE THE ITEMS I RECEIVE? You may exchange any damaged, defective or incorrect items directly to Bullchase for the right product. CAN I RETURN MY ITEMS FOR CASH? No, items can only be exchanged for credit for additional purchases. IS COUNTY -SPECIFIC LOGO BRANDING OFFERED? Due to the large scope of this program, we are unable to offer county -specific branding. WHAT IF WE MISS THE DEADLINE FOR ORDERING? You have until Sept.1, 2023, to complete your shopping. After that date, the stores will be closed. We will send you a reminder via email in mid -July. WHERE WILL MY ITEMS SHIP TO? Selected items will be mailed to the physical address listed during the checkout process and were provided to Bullchase from our membership database. If the address is incorrect, please contact Bullchase directly at (888) 558-2855 or iulie@bullchase.com. CAN WE HAVE MORE THAN ONE "SHIP TO" ADDRESS? Yes, before placing your order please contact Bulichase directly at (888) 558-2855 or julie@bullchase.com to add additional shipping locations. WILL WE HAVE TO PAY FOR SHIPPING OUT OF OUR FUNDS? No, there are no tax or shipping costs charged to the county. There are no return shipping costs for returns due to damaged, defective or incorrectly delivered items. WHAT IF WE DO NOT HAVE INTERNET ACCESS? Internet access is required to access the stores and place your orders. Please contact Risk -Control Services at (800) 478-8753 or email us at tacres@county.org if you have more questions or need assistance. HAVE ADDITIONAL QUESTIONS? Please contact Risk Control Services at (800) 478-8753 or email us at tacres@county.ore if you have more questions or need assistance. You may also contact Bullchase directly at (888) 558-2855 or Julie@bullchase.com. p,ssoc � r H z`ERELEASE oJ„ h• 1210 Sari Antonio • Austin, TX 78701 • P.O. Box 2131 • Austin, TX 78768-21$1 CO U 1110 512-478-8753 • 800-456-5014 . 512478-0519 FAX Brazos County Protects Employees,, Saves Tax Dollars Safety & law enforcement equipment helps county cost-effectively reduce risk FOR IMMEDIATE RELEASE — Brazos County is saving local taxpayer dollars and protecting county employees on the job with the help of personal protective safety equipment and law enforcement equipment provided at no cost by the Texas Association of Counties Risk Management Pool (TAC RMP). County road construction crews, building maintenance staffers, and law enforcement officers are routinely exposed to risks while on the job. The county received funds from TAC W" to purchase safety equipment to help protect these employees as part of the 2023 TAC RMP Employee Safety Equipment Program. The program is just one of many risk control services and programs that the county has access to at no cost through its membership in TAC RMP. Equipment available to the county ranges from personal protective equipment such as heat gear, hard hats, gloves, and hearing, eye and respiratory protection, to courthouse security devices, fire protection products and tactical safety gear for law enforcement. The county's membership in TAC RMP provides it with competitively priced risk management coverage and risk control services that are county government specific. With more than 400 members statewide, TAC RMP helps Texas counties and other county governmental entities manage taxpayer dollars efficiently and promote worker safety. Brazos County Job Description Last Updated: September 2012 Template Revision 1.2 081162012 Class Number: B0909 Title: Administrative Secretary Pay Group: 16 Department: County Court at Law #1 FLSA Status: Non -Exempt Reports To: County Court at Law Judge Approved Date: EEOC Category: Office and Clerical General Summary: Manage, coordinate, direct and plan the operations of the Court; coordinate and maintain the Courts calendar and docket; coordinate with various county office staff, attorneys and attorney office staff, and self -represented litigants In setting hearings, case management, and timely disposition of cases; act as a liaison between the judge and other offices, county departments and the general public regarding cases and court calendar, and to assist the Judge in making certain decisions concerning case and court docket management. Essential Duties: Maintains and manages the overall court docket in conjunction with the criminal court coordinator including resolving calendar conflicts for judge, attorneys and litigants. Provides assistance to the public, Including directing people to the appropriate offices; Responds to routlne inquiries about cases; Performs office management functions, including maintaining inventory of supplies, preparing judge's travel expense reimbursements, preparing budget and equipment needs for the court, preparing purchase orders and requisitions and maintaining records on salaries and leave time; Monitors court expenditures and compares against budget; Reviews court budget and recommends changesrtojud Supervises incoming mail and mall distribution activities; ROM Prepares and sends setting notices for cases; i Mails all appropriate paperwork to all parties; 1 oZ3 Types a variety of documents including letters, statements, memoranda, reports, and legal forRuane Peters Date Maintains a variety of records on court activities; County Judge Makes court arrangements for visiting judges through the Regional Presiding Judge. Assists with maintaining time reports of court personnel and preparing payroll; Assists with the preparation of the court budget; and Assists the Criminal Court Coordinator and Bailiff when requested. Monitors pending cases to ensure efficient and fair setting and disposition of cases. Assisting Judge in determining best practices for docket control. Assist with jury panels as needed. Other Duties as assigned. Supervision Received: County Court at Law Judge Given: This is a non -supervisory position; however, the job does provide direction to the other court personnel. Education Required: High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred: Working knowledge of Odyssey. Experience Required: Preferred: At least two years of experience. Certificates, Licenses, Re istrations Required: None. Preferred: Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Legal terminology; standard office practices and procedures; and personal computers; court rules, procedures, and regulations. Operate computers, including word processing and spreadsheet software; type accurately; perform basic mathematical calculations; understand and follow instructions; write letters and memos; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys and the general public. Sending and responding to numerous emails daily. Ability to a -file documents. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee Is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously, and to switch from one task to another. - Brazos County Job Description Last Updated: July 2023 Template Revision 1.2 08/1512012 Class Number: 131004 Title: Assistant Chief Deputy Treasurer Pay Group: 16 Department: County Treasurer FLSA Status: Non -Exempt Reports To: County Treasurer Approved Date: EEOC Category: Office and Clerical General Summa : Assists in investing and managing county funds; Prepares various monthly, quarterly, and yearly reports; Receives County funds and disburses them to proper accounts; Reconciles bank accounts; Assists the Chief Deputy in all aspects of the Job. Essential Duties: Assists County Treasurer in investing county funds in compliance with the Texas Public Funds Investment Act and Brazos County Investment Policy, including maintaining all Investment records, determining the amount of funds available for investment, selecting brokers, determining dates of maturity, updating Investment Policy and Strategies; Monitors investments, including tracking the amount invested with each broker and Investment Pools, calculating earned and accrued interest, calculating Weighted Average Maturity, preparing monthly and quarterly Investment Reports; Reconciles all credit card payments and transfers funds to appropriate bank accounts daily; Assists with reconciling various bank accounts within ERP software and ensuring that fund balances match County Auditor's reports; Transfers funds between internal bank accounts; Assists in reconciling Bail Bond Collateral; Prepares various reports, including quarterly State Fee Reports utilizing departments' monthly reports on arrest fees and court costs; Assists in collection and reconciliation of Hotel Occupancy Tax; Assists with daily cash recelpting, Including entering receipts into correct revenue accounts in ERP software, matching invoices to payments, and preparing and distributing daily cash reports; Conducts research on receipts and disbursements as needed; Creates and maintains spreadsheets for various duties listed above; Assists other Assistant County Treasurers as needed; Performs various administrative duties, such as filing, scanning, answering telephones, greeting and assisting the general public, and responding to questions from other departments Other Duties as assigned. Supervision Received: From County Treasurer Given: This is a non -supervisory position; however, this position reviews the work of Assistant County Treasurers Education Required: Associate degree in accounting, or equivalent. Preferred: Experience Required: At least two years of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Preferred: Certificates, Licenses, Registrations Required: County Investment Academy Certification (can be acquired during the first year of employment); Must receive at least 15 hours of approved continuing education for investment purposes annually. Preferred: AlP'P Duane Peters bate County Judge Ph sica/ Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee occasionally Is required to stand and walk; and lift and/or move objects weighing up to 25 pounds, such as large books. Specific vision abilities required by this job include close vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Governmental accounting rules and procedures, especially as they apply to counties; PFIA regulations; bookkeeping procedures; supervisory management practices and procedures; and standard office practices and procedures. Use computer applications such as spreadsheets, word processors, and databases; read, analyze, and interpret financial statements; communicate effectively In person or over the phone; perform basic arithmetic calculations and bookkeeping tasks; and maintain effective working relationships with coworkers, county employees, and the public. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to perform multiple tasks simultaneously, and to perform tedious and exacting work; the employee is frequently required to work under time pressures to meet deadlines and to work closely with others as part of a team. The noise level in the work environment is usually moderate. DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: BRAZOS COUNTY BRYAN, TEXAS NUMBER: 8/1 /2023 Approval of Juror Payment Autho rization Forms per Government Code, Section 61.001(a) and 61.0015(a) effective September 1, 2023. Commissioners Court 07/26/2023 False False $0.00 ATTACHMENTS: File Name Descri tp ion m emalLof Requested_Agenda Item from District Clerk_ email request for Juror Payment Authorization Form Cover Memo Juror Form.pdf $20Juror_Payment forms for Gabriel Garcia.pdf Juror Authorization Form 1 Cover Memo $58 Juror_Payment forms—forGabrletGarcia.pdf Juror Authorization Form 2 Cover Memo APPR V-M Duane Peters Date County Judge Brazos County Juror Name: Court: Gabriel Garcia District Clerk JUROR PAYMENT AUTHORIZATION FORM Summons ID: Date: 300 E.26"St. Suite 2214 Bryan TX 77803 (979)361-4224 Reimbursement Rate: $20.00 Amends Government Code, Section 61.001(a) and 61.0015(a) Thank you for yourjury service in Brazos County. Texas law entitles youto receive reimbursement for your travel and other expenses. In Brazos County, the rate is set at $20.00 for the day of Jury Selection. If you are selected to serve as a juror, you are entitled to receive $58.00 per date after the first day. Section 61.001(a)(2) Again, thank you for your service. Gabriel Garcia, District Clerk *Please check one of the following: ❑ I want to be paid. m ❑ 1 would like to donate to: Crime Victims' Compensation Fund - Provides service to assist victims of crime. OR ❑ 1 would like to donate to: Brazos County Child Welfare Board - Advocates for the protection of children from abuse and neglect. *Juror's Signature Date By my signature, I acknowledge that I have directed the Brazos County Treasurer to disburse the funds as indicated above. *ALL FUNDS NOT DESIGNATED WILL BE RETAINED BY BRAZOS COUNTY Brazos County Gabriel Garcia District Clerk JUROR PAYMENT AUTHORIZATION FORM Juror Name: Court: Date: Summons ID: 300 E.261hSt. Suite 2214 Bryan TX 77803 (979)361-4224 Reimbursement Rate: $58.00 Section 61.001(a)(2) Thank you for your jury service in Brazos County. Texas law entitles you to receive reimbursement for your travel and other expenses. Now that you have been selected as a juror or Jury Selection has lasted more than one day, you are entitled to receive $58.00 per day after the first day. Sincerely, Gabriel Garcia, District Clerk *Please check one of the following: ❑ 1 want to be paid. OR ❑ I would like to donate to: Crime Victims' Compensation Fund - Provides service to assist victims of crime. OR ❑ I would like to donate to: Brazos County Child Welfare Board - Advocates for the protection of children from abuse and neglect. *Juror's Signature Date By my signature, I acknowledge that I have directed the Brazos County Treasurer to disburse the funds as indicated above. *ALL FUNDS NOT DESIGNATED WILL BE RETAINED BY BRAZOS COUNTY allensworth` CONSTRUCTION LAWYERS July 21, 2023 Va Ema9 kbaWes@b—.mzoscoun M gp The Honorable Duane Peters The State of Texas, County of Brazos 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 Re: Engagement Letter — Brazos County Your Honor: We appreciate the confidence you have shown in us by requesting additional legal services from our firm. For various reasons, it is necessary for our firm to specifically enumerate the matters on which we are working with you. The purpose of this letter is to set forth our understanding of the additional legal services you have requested us to perform, and it is a supplement to the engagement letter between Brazos County and this firm dated December 19, 2022. This letter confirms our engagement as counsel to assist Brazos County with representation of the County and its employees in Cause No. 23-001708-CV-CCL1; In Re. Petition of Civil Constnsctors, Inc. d/b/a Texcon General Contractors and B/CS Lmdn& LLC, Requesting Pre -Suit Deposition Under Rxle 202; In the County Court at Law No. 1, Brazos County, Texas. Our December 19, 2022 engagement letter and the terms set forth therein set out the terms of our engagement. This letter is expressly incorporated into that document. It is understood and agreed that our engagement is limited to the scope of the matters set out in our December 19, 2022' engagement letter and any supplemental engagement letters such as this one. This engagement is and will remain limited to these matters unless mutually agreed otherwise in writing. I will be the attorney in charge of this matter. Associates will also be working on this matter. You may call, write, or email me whenever you have any questions. Other firm personnel, including firm lawyers and paralegals, may also work on these matters if, in our judgment, their participation is necessary or appropriate. The current hourly billing rates for the professionals in our office are listed in Appendix A. If you have any questions about the terms of this engagement, please let me know immediately. 303 COLORADO STREET, SUITE 2800 AUSTIN, TEXAS 78701 512 708 1250 ALLENSWORTHLAW.COM allensworth` AME/cls APPROVED AND AGREED: The State of Tegas, Coun of Brazos By: The Honorable Duane Peters Very truly yours, kLw� Amy M. Emerson Directs (512) 708-0507 aemerson@allensworthlaw.com Date: A UCP LILST I, QO'1 303 COLORADO STREET, SUITE 2800 AUSTIN, TEXAS 78701 512 7081250 ALLENSWORTHLAW.COM Drum CMMwjUVw&jMf16b&Zw Jnjp 1.2aiI—Jmte 30� 2�L CONTRACT_AND'AGR6ElWIENT i OR SEC URESHORT-i�RM DSTENTiOAi OF iUVEN1LB OFFBNDBIaS .. SPACE AVAiIABLE STATE OF TEXAS C01M OF BRAZOS § BRAZOS CMWIY jtMR= BOARD BRAZOS COUNTY WVENYLB JUSTICE CENM Detention Services inip i,i- Time 2022 This sad ageeaaeat far secure abort term dehetgon of jmveniie o£fetu' m is entered into by and between bkbgorda County, adigg by and through its duly authorized representative (hemns&r 4juvendle Peobatmw) and the Brazos C=uty jav+eniie Board, acting: by and Rough its duly authorized representa ve and county judge, amwrfing detention residential services provided at the Brazos Comsty juvenile justice Center gwenafter "tile Pacidito by the Brazos ComAy juvenile Services Department (hereinafter "Saralee ftaviderP) pwmant to liceaae granted by the, Texas Juvenile Justiee Depart men and/or any oilier appropriate State agency with bmsure or regubt y authority over this facdity. IM whereas blatagarda County, in order to carryout and amduct its jnvetdleprogratnin wwstiance with the jumule justice.Code, We III of the Texas Family Code bas need of the use of detention ExAl m howwe and nammmclu`ldren ofWenileage, who are referred to, a detu donhelityfor act(s) of &Ikgamq crEact(s) indicating a need far supervieoa, during pte�trlaland pre-tllsgodHonal siaive by the Court. The pit faality toU utilized is owned and operated by Brazos Cannty and Service Rudder, and is locafed at 2904EM 21W.,Bryatt.Texas 778M. y r ;l . _S .%.- . ._r . e «, .. . .. u _ .. - 5...4 , . . 9 >. _. _ . .... — . . . .1 1 ... .:. . _ 200 The tenon of this Agteeanent tsfoor 12 months comtne 1ft July 2, 2021- bne $0, 20n It"be automatically renewed for one (1) Year lamas thereafter, eomn►erxiztg July last and ending June SO& of each year,. unless one party notifies the other in writing, at least Wrty" days prior to the aspiration of said t¢rraty of its h*ntlon to t notrenewO& 1t greement. 3.02 Saralee Provider will provide: room and board, supervision twenty-four hours per day, seven days a weed routine medical examination and teeaft tst wRbm the Fatality (but d wIL not provide or pay for emagwq etav&wfioty treatoumt, or hospitalization outside --the Faaf* an approved education progiam; recreation facilities and crisisintervention, to each child placed wAbi b the Facility. ' sm if- emergency examutatim MM Fre awmid, health em' treatment and f or hospitalization outside ffie Facility, eoaw& Treatatete) is required fbr a &fldplacedinthe Badlity,Ike -Adminishata of the Faa"iityis au#horkxd to sectnre the Outside Treatment at the expense of Juvenile Probat loa and agrees to uudenmify and hold hanaiess Service Provider, its oif3:M, ors, xeprese:*Aves, agents, shareholders and employees fan any and all haWiity for ebarges for Outside TrestmenL Tito Adwin strawy shall no* the .appropriate javetllo Probation officials of Oxide yieattvA twithmtwamW46 nr (24) hours of its oceurrmm Bra=CamdyJmt JatticaC�alei• DdmYionsmViMA fitly1.M-Z=30.222 3.03 Children from Nvenile h obation who are alleged to have engaged In delinquent conducts or conduct indimft a need for sopervislor , as reflected in a Child in►Need of S`apervid*n Order (CRq will be admitted, to tltche ity under flie audunny of any juvenile court hadmg jurisdiction or ita designated official. Children not released within forty -elf (48) hours fexdndiag we6kends and hd%kys) must have a detention hearing in .$te Matagorda County juvenile corut in accoulume with the Texas Panty code, Title III pectiaar KMIf the child is ordered detained, a certified copy of the detention order must be delivered to the detentim Faa tty prior to the cM&s re`admatssion. &OL Bach child placed inthe Faa'tiW slitll be required to foIIow the rules and regulations of cendurctas fixes and deteamined by the faclW administraioz and staff of tbeFhdlity. 5.13- : Aeoeptattre of -a dhild by the Facilityw0l be de ermined by Brazos County juvenile Facility, Staff. ServiceProvldw to Arves dw right to refuse ado*Won of any child deemed inappropriate. Service Provider has resolved to operate gie Fadlify° -fn aompHimce m& the juvenile justice and Dethiqumzy Prevention Ad, and Service Provider will not gcept children whose detendpn would prevent the $acUlty from complying with the yuvenile Justice and DdhWe=7 Pnvwflm Act or those "jumiles, who are cliarga with or has committed offum s giat would riot b e d rnitia% if committed by an adult or offin wbkh Ao not• constitute violations 'valid court order, or sich nmt-offenders as dependent as cl cbildre o Sion 223(a) (M (Al, juver& Justice Detiaqueaey Prevention Act No child who is intoxicated or at need of immediate medical auction will be accepted under any dreemstanees without having been seen, creased and released by a medical prokmanal and given.wdttennwdicdclearance. 3.06 If a cMd is accepted by the Facility fmm juvenle Fwbation and the c161d $ieireafter is determined to be, tin the sole judgment of the Administrator, mentally or phy*Oy mift dangerous, umanageable, unsuitable for the program cr combnation of such conditions or whose =mW or physical conduct would or might endanger the other occupants of See Padlity, them. the Servi aF=vider sb*.notify juvenile Probation of this determmatim 3.07 The ciuldehaIl hamediately be removed tram the Facility but in no eventIonger than twenty four (243 tame efts notification. It wE be the responsibility of juvenile Pmbafion, at its expense, to provide for fie transportation for the removal of the child. Any ddld not removed from the fadlity wititan 24 hours will be transported by `Service Provider to juvenile Probation arid,juvw9e Probation will be charged the oast of stalk lime and fud for the transportation. The daffy mie of detention shall increase to $200.00 for any ad not removed within the 24 houorperiad. _ . 3.W If a d ffid is classified as being a Tligh Risk Suicide and thus, pet state siandarde, is required to be placed on. one. on -tine supemisim the daily rate of detention shall increase to $20Q00 a day mail the child no longer regounes nne-onws%mvision, T19s rate includes any partial day(s). z 3.09 Any damage to courly pi+operty or in facWq fixtuteswill bepWAforby the juvenile Prabation Departtneni and dwgw willbe filed against the juvenile with the Brazos County Sheriffs Deparbmt S.1b Service Ixdvider agrew that the fad-111y wZ aaoept any child who quelifier, waft t regard W such Midis , religion, race, creed, sex or nation origin. s SM It Is furdwr undenstwa aadagreedby theparties that cMdren.pla edinpre-a*dtcatim card mthe Facility shall be removed from the Facility by the appropriate audwzitiesfrom juvenile Probation, cc its Agents, servants or employees at tite conclusion. of the ten (10) day worldng period authorized by the court order issued at the conelnsiaa of the initial detenrtonImIng by the Judge of the appropriate juvenile wart unlesa a new order-hss been issued audwriing the conned detention, and a copy of the now order has been delivered to t'i a Facility, • or unless a waiver of the ten (10) working clay hearing has been executed and a signed copy of the waiver is received by the Facility. A copy o€ffte order issued piasuant to the waiver shan�efn x&Awd to theFaMly The same understanding and apeemene bebveea cite parties exists with #ire exceph= that court ordeds rosy aWhOrlse won for up to fi€ieen (15) worlds g daps after the adiial wing and detwamperiod. VA. 'Al P` Qa Ilk !p" Er -all 141 t Pft L6 No xm :z Ogg „,tea. .. ir . to % .. Ito .m p1 9 Ks Stoics tnvnly�v�SeJmeeecmter D�1on8atfi�Agme�aet ,iu4y1, 7k2t-J�me34,102Z 6M Fen purpose of arduaflm kapectim andki ng or reproduchm Sm-Aw Provider agrees to nn xddn and make available to authorized repceemdadves of the Side of Texas or juvenile Probation any and an books, docm ne r& or otherevidence periaining tothetosts and expenses of this Agreement. 6di4 SaMce Providet writ keep a record of services provided to juvenEL-ProbaHan under this Agreemw4 and upon reasonable notice will provide hdomaation, records, papers, reports, artd other docmnteets regarding services fntradshed as way be requested by Juvenile Piabatim Service Provider will maintam Bee retards (ah 2dererwad above) for seven (7) years after the tertrdnation of this Agreement. 6A9 Service Provider undenw& that acssptam of fonds render tiffs contract acts as acceptance of ties aaWha iy of lice State Auditofs mice, or any successor agency, to conduct an audit or investigation in connection with those fiords. 'service Provider further agrees to cooperate fully with the State Audi'itar's Office or its successor is flee . .. . _ _ - --corxlnet of tie as�it prixsvestigatiou, itectudiag pravidireg all records requested. Service Provider wltl �e first this clause cosncemireg as authority to audit funds received indnecy by subco tracto s through the Services -Provider and the:equi mmdto coapesateis focludediamy subcontractitawards. 9OAIPIDAMMM`OFRHC9ORDS -7M Service Provider"mamUn said wdidentiaiity of aII mfen don. and redmrds relating to children involved in juvenile Probation,; and shaII not disclose the in mwafion ow pt as required to pefomz the services to be provided pursuant to rids Agreement, or as my be mff&ed bylaw. DUTYTC) MORT f3 M Allegations Occurring onside the Facalftir. As req>iired by Texas Famdy Code'Chapter 261 and TiBe 37 Texas Administrative Code Chapter WO, or seems provisions, Service Provider,'ond any of fts employees, hftm, volunteers or canhuturs, shalt report my allegation or mddm* of abuse, neglect, exploifatiozw, death or other ami6mmmderittavolvmpacbildmapnwulejmtwehimWorjuver&ejushmprogmmmi&efcUowftma=w &MI For all anegabons and incidents e=ept sae wd abuse and seesoea physical abuse: within twenty4m (24) bouts f"Mthe time the aneg N=is made, to the knowing. Local law enforcement agency; and ., �.' _.. ... Tel(esJnvem�ejtiaiicepeparboneiltlsysu'limittinga'ijjOTriddeiiEI#ep�"tpciai.4bu%ruianiieil�' 612.424-67II6 (or if unable to cornplet+e lice form wltladn 24 hours, then by calling toll free 1-877-786. 726%. followed. by mbmitfiag the report w9hin 24 homs of said call}. In addition, for seriot* incidents, a treaitnetlt discharge fan or o1he r aned W dowmantaiion that contains evidence of tare Rod treatment pertinent to rile reported inddent shall be submitted to the Twwjuventle justice Departoaent witldn 24hours of rem and Whh respect to javemles placed by juvenile Probation. the Tf jib hwident Report'Emm dmA also be Beat to Juvenile Probation within 24 hours at facsinafie number (994) MOM and Service Provider shall contact juvenile Probation by telephone at (97'9) 820 within 24honrs. S.M2 For allegations and incidents of sexual abase or serious physieal am= Focal law enfonaeawa agency inmaediately, but no later than.one. (1) hour:from the time a person gains kmowledge of or suspects the alleged serious physical abuse or sewnal abuse. The initial report sballbemadebyphone tolaw m*rcenwrij; Texas juvenile justice Department shall be notified i rxmedlatelp, but no later dean fonrr (4) he= ftm the tune a person gains lmowledge of or suspects the alleged serious pliysical-abuse u r sexual abase. The initial report shall be made by phone by calling toll free 1-S'77r786-7263. Within 24hdrom 9 06 1 ME VO4WVlAPM= FMMdUMPPJW SBAIOAW:FLVUMXCPdvlmpwRdStxmquwq 49WR RPM IDEdid VAL PUPTATMAUD MPX&CqAIWPW9fp OM SH 14 VJIF aa $RAW= UOMDJaVFMMI X6* oxd own[ W6 vt=d.to laom=clns poped Amp uogq&aw wo o=p pm&p `Arclaq pw.nv= Sn&jqmbmp JO UO.qtM.Pp *AOV OV Xq qP* W N=Mq MOR PM VCMM 9% q WIMP8 MI go 6 Logamw jo am cmLoq;p -C9 m*tD mptm japuW)m use mm%SwcqW=sqnbw 9Q WG ;10 161=d mo wqeqomdiII q,np�p ,P-U-M,pp m; famA (S) a6u4nampumasams Pomn mv so'a"MoDan wm snap", fOWA (R) OAg Wd MR =. q.M sams pp. m mo zo "alw mipm %pp m D p swq aqj waae uot .VW6 's=AWuatj9odvtVm SBM PMQnVq M -dMS Mp='%qg SPDP MRDIDV%dg A=Iqlt 94UDI tWyp*lg P&UW V =6 19MA(DOW; lmd 09; WOVA Sam pwm 09 xmm mgm ONM 0.04 jo WK m wwau U04;M= &ql v W6 ft-4011(v aq jo ow Sum sappat zM Sm4st .q g sc 6bw.q pp $w .4.qw&jtp v qummay vp uRv 9 A pm 9V to,6 TaAlo= uwq aAW wWxM Sw.m swqpnb Uo pt= Mgf= MD 4W='Wpp ftM.WgqlT *vmd Am Lqtm m.law,& (s) ama jo ==p4m,.wp_m p powd " .10 *=aAojd='sVnFarM mR p w.qwmp =am wo jo M&I'MIA lev. =odmd.supowwm aol rap*n=-Gq ww- wmbasqm 2m .pga qmdu Am pus wmma4v e.ag Aq pa*lu;mdu Lwp.R Le pw. ant;o Adw v wo Van p=*4Vvqq.*pqp=oLc4 peon e.qwu nmpmpxm pasmrWmwg piragaN a* :p qmw p=o&pvq kqsq pmgp F9RtWP&M%q UORdWAUI P ==a "011 SW6 gom at# UO Asft aw.L a* 4noM Wmm pwoftK kmg- pW4m pmq4up&a*g /aMq Immup $=I =6 Dam 8avttxe Ageaanaot . JuZY1.2021—Juae30►?.�t L115L.OSIJRB OF INF�RMATIOIV 10.01 Service Provider warranfs that, prior to enfering tide contract, it has verified and disclosed_ the foRowing informarm to juven0e Probatifla, end agrees that it stall Gave an amgoing affirmadve duty u mder tiffs Agreement to pramptiy asce ddn and diadose htanffirient detailthis same info= ion to luveiafe Probation: 1t3011 Any and all eve actionrequired by any of Service Pmvider"s legaudiorldw Any and aA Mption Bed against Service Provider, or against its etaplayees, interns, volunteew, subamftaciur4 agents arul/cr consultan4s tha�thave dirt cmttact'witic children; ' 10212 Any.arrest of any employee; intern, volontear, subcoatr9dw, agent sail/or conwhant of Service Provider I nOws direct contactwithchildren; 10.013 Any fi g of *Reason to BeiWW by a state regulatmay agency in ik child abuse, neglect and exploitation hivesdgation where an employee; ioWtn, volmteer, subcomtracim agent and/or camaultanut of the Servlce Provider that bas direct contact withaNdren was the alleged or dedpated perpetratw, 10 M4 The identity of atiy of the SermPtovider's empiayees, interv6 volunteers, sabcontca bug, agents and/or emtmd=m tltdUw dhvetcontact with dWldretu that areresbt+ered sex offender$; and 10.015 The identity, of any of Service Providers employees, hdmm% vohmbeers, subcarift cis, agents and/or eonu&anis that nave direct contact with children Oat nave a mm mat history. Far the purpose of Ow Agreement~ the term "a a bW history" shilinclude (1) current Many or mWemeartor pwbaiim► or pie, (2) a fiftW conviclim or deferred adjudicadonvld*t the pasttw yearn; or (3) a ja0able,misdemeanor conviriion or Warred adjudicdtion witiun ibe past five years, 1Q OZ Service: Provider agrees and u ndersiands it bus an of w ative and ongoing duty to ascertain and disclose to juven0s Prabat{an any and. all d the foregoing information as to any individual, whether an existing employee, fate n, volunteer: submit rector, agent and/or c=wltant of flue Service Provider, prior to placing that Whiduai to e. position that involves direct unsupervised contact with juvesiges is a jmvenUe jaadce facility or juvenile jawkeprograrm ;'el a�+�eyfL�i 1f i}Q •Service Provider agrees to respect and protiertthe aiid and legalrights a£ ail dren and their pe ;'Itw111 not m9 wfally disaWnnaie Against employee, prospecfteemplopee, child, clriideare provider, or parent on the basis of rack ax, religion:, dimity or national origin ServicePsbvider sha11 abideby a'llapokablefederai, stab and local laws and regulations. ASSIGAIl1+i M &MACO11PiT cr 12.00 Bernice Provider may not assign or m6mitract any of its rights duties and /ar obligatfores arising out of this Agreement without thewr tbmconsentofjavemleProbation. OFACiAYS bw TO Maw 13 QD ` No off m, employee or agent of juvenile ProbdIon aid no member of Its goveming body and no outer pubk offidal 'of the goveratng body of the loaaliiy or low in wIdch flee project is situated or being carried who escecdse any fmtciiom or responsibilities in the projeetty sheIl participate in any decision reta f g to tits Agreement which affects or corifficts wf& his/her personal .interest or have any personal or pecun#ary fnfierest, direct or hulb*ct, in this Agteen►ent or the p vneeds tfierwE %o a �. .iv iv w .,. ..� • ,� �.� Ala �9 Ape rk �-- all m I '.r• ' all I I v 1 1 .0 to . .� , am 1 6. Eli Al l 1. ftmcmmtyjwewbhlftcmft D*=dm3wAcwAgM== J*1,2MI—IM30,2022 matalwdi ctjmty Brans County Juvenile Insdee Coder KAV Uo" Linda Mcbtson Chief JaveMe Pr6bation Officer Exesuilpe Director Ugaprdii.County Note, MaDolwd Duane. eteits Chair- MatagordlCoulatyJavenfle, Board Chair, Brazos County Juvenile Board' CD"JUdp -BRAZOS COUNTY COAMISSIONERS COURT ON V FM - I By: Duane Peters, County Sulge 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979361-4102 Tw6`9794614503 M -1 , I , FULLY EMCUTED W DUPLICATE, EACH OF AND EFFECT OF AN ORIGWAL 4 AMEN6l0 9NNT #1TO 23-150 Matagorda County TKIS AMENDMENT" I'O' 23-150 also known as 23450 Matagorda County Contract and Agreement for Secure Short -Term Detention of Juvenile -Offenders Space Available ("Amendment") is entered- into and effective this Is . day of -August, 2023 ("Effective .Date l .through July 31, 2024 ("Expiration Date" by and between Brazos County Juvenile Services Department ("Service Provider')„ and Matagorda County ("Juvenile Probation") :each of which may alternatively be referred to herein as: a "Party" and collectively as the ":Parties". It shall be.automaticaRy renewed for one (I) year terms. thereafter, unless one party notifies the other in writitng, at least thirty (30) days prior to the expiration of said germ, of its intention to not renew this Agreement All capitalized terms in this.Amendment shall have the same meaning as in the Agreement (as defined below). unless otherwise stated herein... RECITALS -W.HEREAS, the Parties entered into that certain original contract #23-150 ("Agreement") for purposes of Secure Short -Term Detention of Juvenile Offenders Space Available, and WHEREAS, the Brazos County. Juvenile Board approved to increase the daily rates for the Brazos County Juvenile Detention Pre Adjudication Services to increase from S100.00 to $150.00.per day. 'WHEREAS, the Parties desire to amend -the pricing as set -forth in original contract 923-150. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: I. The Service Provider shall be compensated S150,00 per -day as the new -daily rate for Pre -Adjudication Detention. IN WITNESSWHEii3EOF, the. parties hereto have caused this Amendment to be signed by their authorized .representatives as of the Effective Date. This Amendment may be -executed in counterparts, :all of which taken .together .shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment- and shall be Iiioding on all Parties hereto. COUNTY JUVIEMLE -Executive Director. Title 0 BRAZOS COUNTY COMMISSIONERS COURT WH16H SHMJ�HiAVE TffE FULL FORCE AN -DE -Duane Peters, County Judge 200 S. Texas Avenue, Ste. 332 Bryan, TX 77803 Phone: 9791.361.4102 Fax: 979-361-4503 uj. ,: A 1, Title Date a 3 , FULLY EXECUTED 1N DUPLICATE, EACH OF OF AN ORIGINAL. M bC t IQ-3 paapotnoe sl AW3vg ay! Io j(gwMu!+apV atp Al Ned MR Iq pa3ld plly� a io) pannbas s! Uuaugeas.L api uoj AMWv3 M ap!qno uogezgigldsoy io/pue 7uaugmt aw tpleay linaugwi SM3'uopeu!uyexa tivaSsawa A 8 •e3 ay; uuR!"+ Paqd Plltp y7ea ai nopuawalu! 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'tapinotd aouuMS mpuq Ploq Pup 4nmpul m wav puB uollpgotd al;uaen f 3o mmdxa aqi le luamWn SMUO 8* atnm M Burins ebaotylrnetllekntttYutkakr DdcdW SaviM AVem+att 00W 1.2en-Sep mbc70.2M] H. It is further understood and agreed by the parties that, children may be released to the Probation Officer or other appropriate authority of juvenile Probation pursuant to: (a) paragraph E of this Article, (b) an Order of Release signed by the judge of the juvenile Court of WOOD County. L Service Provider shall be in compliance with all standards and requirements of the Texas -juvenile justice Department and all applicable State and Federal law. J. Service Provider shall provide twenty (M) hour supervision for each child, including the supervision by detention staff during sleeping hours in a Secure Facility. K Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth Screening Instrument (MAYSI2) as required by the Texas juvenile justice Department Facility personnel administering the MAYSI 2 shall be properly trained, sign the warning page, and document time and date administered. The MAYSI 2 shall then be promptly provided to juvenile Probation of the detaining county. L. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to comply with requirements of Special Education students and their needs. M. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service Provider, its directors, officers employees, agents, shareholders and designees in any manner respecting its work, duties functions, or pertaining to the maintenance and operation of the Facility. However, it is also understood that the juvenile Court of WOOD County shall control the conditions and terms of detention supervision as to a particular child pursuant to the Texas Family Code, Section 51.12. ARTICLETV 4.01 For and to consideration of the above -mentioned services, juvenile Probation agrees to pay Service Provider the sum of 1100.00 per day; the cost Includes any duration during a 24 hour period for each child. The daily rate shall be paid to Service Provider for each day a child is in detention The cost is based on the projected actual cost of care for children in the facility. 4.02 Every child shall receive basic detention services. Additional services that require or request sped&] accommodations, medications, including, but not limited to: psychological assessments, mental health care, medical treatment, Chapter 55 evalaations (fitness to pracee4 special accommodation services, interpreters, special dietary needs, will be paid for by juvenile Probation. 4.03 Psychological services may be provided to the child on an as needed basis at the request of the juvenile Probation Department and shall be paid for by juvenile Probation. 4 04 Service Provider will submit an Invoice for payment of services to juvenile Probation on a monthly basis. Said invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate focal control, including but not limited to: to be attributed b specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost Each invoice received for payment will be reviewed by juvenile Probation In order to monitor Service Provider for financial compliance with thus Agreement. Invoices submitted by Service Provider in proper Than shall be paid by Juvwile Probation in a timely manner. 4115 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from juvenile Probation under this contract Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): A. If Service Provider has an outside audit completed on a yearly basis which specifies Breabs LbaotyiesreeRrJoWte Cuter Ddu fiom Savim Avow= 00ber I, 202-SepWft39,20B receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year. & If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or in pan paid from slate funds. The accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation. The accounting shall be provided to juvenile Probation thirty (30) days prior to the renewal date of the contract. 4.06 It is understood and agreed by Service Provider that this Agreement is funded In whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 4.07 Service Provider agrees to make claims for payment or direct any payment disputes to juvenile Probation's Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 232.006. 4.09 Except to the extent that a party to this Agreement seeks emergency judicial relit£ the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ARTICLE V ADDITIONAL TERMS dr AGREEMEMiS 5.01 Prior to transporting a child to the Facility for placement in detention, juvenile Probation shall call the Facility to ensure the child will be considered for acceptance. Placement of children by authorized officers of juvenile Probation may be denied as determined by the Facility. 5.02 A child will only be accepted In the Facility upon receipt by the Facility Administrator of a proper order/authorization from the juvenile Court of WOOD County. ARTICLEVI EXAMINATION OF PROGRAM 6r RECORD6 6.01 Service Provider agrees that it will permit juvenile Probation to examine and evaluate its program of services provided under the terms of finis'agreement,and/or to review its record periodically. This examination and valuation of the program may include site visitation, observation of programs in operation, interview and die administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.02 Service Provider shall provide to juvenile Probation such descriptive information on contracted children as requested on forms provided by juvenile Probation. 6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 6mms Mum Jneac imAn Ctate Daeatim SwA=sA Oaaber 1,=-SWember30,2023 6.04 Service Provider will keep a record of services provided to Juvenile probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years after the termination of this Agreement 6.05- Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of do State Auditafs Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or hwestigation, irchiling providing all records requested. Service Provider will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Service Provider and the requirement to cooperate is included in any subcontract it awards. ARTICLE VII CONFIDENTIALITY OF RECORI?5 7M Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. ARTICLE VIII SM Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner. A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours from the time the allegation is made, to the following: 1. Local law enforcement agency: and 2 Texas juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1- 512424-6716 (or if unable to complete the form within 24 hours, then by calling tDR-free 1.871-78& 7263, followed by submitting the report within 24 hours of said calf. In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours of receipt; and 3. With respect to juveniles placed by Juvem"te Probation, the TJJD Incident Report Form shall also be sent to Juvenile Probation within 24 hours at facsimile number (903) 763-51M and Service Provider shall contact Juvenile Probation by telephone at (M) 763-bM within 24 hours. B. For allegations and incidents of sexual abuse or serious physical abuse. 1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement; 2. Texas Juvenile Justice Department shall be notified immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shalt be made by phone by calling toll -free 1-877-786-7263. Within 24 bows of the report by phorte, the completed TJJD Incident Report Form shall be submitted by facsimile mumber 1-5124124-6716 or by email at abusene¢lecWtHdAmm gov and Bramec aavine billitlreCeater Ile COMSaviorsAVee W O"W 1.2M2-SvNmbaA2M 3. With respect to children placed by juvenile probation, the TJJD Incident Report Form snail also be sent to juvenile Probation within 24 hours at facsimile number M 76MOL 8.02 AUegations OccurrintgOuWde,theFacMW. Any person who witnesses, Icarus of, receives an oral or written statement from an alleged victim or other -person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect; exploitation, death or other serious incident involving a juvenile, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facd q, shall be immediately reported to law enforcement or to other appropriate goverimientai unit as requite in Texas Family Code Chapter 261. &W As used within this Agreement: A An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice f mility or juvenile justice program. 8 A serious incident is attempted escape, attempted suidde,-escape, reportable injury, youth -on -youth physical assault or youth sexual conduct. C Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse by non -contact. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant; licensed nurse practitioner, emergency medical technician, paramedic or dental. E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or ply by or under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -seem juvenile post-Audication residential treatment facility housing juverift under juvenile courtiurisdiction. F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves Juveniles under juvenile court jurisdiction or juvenile board jurisdiction The term includes a juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. ARTICLE IX CRIMINAL HISTORY SEARCHES 9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, intents, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. 9 p2 r'•winal history searches shall include the following: A Texas criminal history fingerprint4Msed criminal history background search through the Texas Department of Public Safety. Bens C.anntr Juanue J=Gm Ceater Dcwflan Savica A®eemmt Odeber 1,2M2—S*cmbes30,2o23 B. Local law enforcement sex offender registration records check through the public Sett Offender Registry on the Texas Department of public Safety website. C. Federal Bureau of Investigation fingerprint based criminal history background search at the National Crime Information Center; interreetbased searches shall not be used to conduct this background search. 903 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later duration of the fndividuars employment or period of services minimum of three (3) years; or until any pending litigation, claim, audit or review and all questions arising therefrom have been resolved. 9A4 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following: A. A felony conviction against the laws of this state, another state, or the United Stag within the past ten (10) B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within 'the past ten (10) years; C. A current felony deferred adjudication, probation or parole; D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; E A deferred adjudication for a jailable misdemeanor against the laws of this state, another stale, or the United States within the past five (5) years; F. A current jailable misdemeanor deferred adjudication, probation or parole; or G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal procedure. 9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.06 Any of Service Providees employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice program. 9.07 juvenile Probation reserves the right, in Its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. ARTIc[.li X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that; prior to entering this contract, it has verified and disclosed the following information to juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to juvenile Probation: A. Any and all corrective action required by any of Service Provider's licensing authorities; Bssos cmMly Jawreve imam Oeater Detanion Saviors A@eemml October 1.M—Squmba30,2W R Any and all litigation Sled against Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; C Any anrnst of arty employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct contact with children; D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with children was the alleged or designated perpetrator, E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contactwith children that are registered sex offenders; and F. The identity of any of Service Providefs employees, interns, vobmtmm subcontractors, agents and/or corsultarrI that have direct contact with children that have a cr n&d history. For the purpose of this Agreement, the term "criminal history" shall include: (1) curamt felony or mbdemewtor probation or parole; (2) a felony conviction or deterred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. I0A2 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disedose to Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. ARTICLE XI EQUAL OPPORTUNITY 11M Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis of races sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulatiorm ARTICLE XU ASSIGNMENT & SUBCONTRACT 12.M Service Provider may not assign or subcontract any of its rights, duties and/or obligations arising. out of this Agreement without the written consent of juvenile Probation. ARTICLE X N OFFICIALS NOT TO BENEFIT 13M - No officer, employee or agent of juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate m any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect in this Agreement or the proceeds thereof. Enmi Cm1* JsveWh JasOw Ckwr Octaba i, 30.210 ARTICLE XIV DEFAULT 14.01 juvenile Probation may, by written notice of default to Service provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of following circumstances: A. N Service Providerfails to perform the work called for by this Agreement within the time specified herein or any extension thereof: or B. H Service Provider fails to perform any of the other material provisions of this Agreement Including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms and in either of these two circumstances after receiving notice of default Service provider does not cure such failure within a period of ten (10) days. AR17CL.E XV TERMINATION ISM This Agreement may be terminated for any reason: A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 15A4 If at any time during the term of this agreement juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be m jeopardy, juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against juvenile Probation. Service Provider also waives any rights it may have to indemnification from juvenile Probation. ARTICLE XVII REPRESENTATIONS dr WARRANTIPS 17.01 Service Provider hereby represents and warrants the Mowing - A. That it has all necessary right, title, license and authority to enter into this Agreement; A. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas the County of Brazos or any political subdivision thereof; B. Brazos County will maintain in forte policies of general liability insurance against loss to any person ($1WAM.00) or property occasioned by acts (SIODAM.OD) or omissions of Service Provider providing limits of 5300,ODD.00 per occurrence for bodily injury and $100.000.00 per occurrence of property damage. Certificate of Liability insurance shall be furnished to juvenile Probation. 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DaaWmSavi=Apemms cktoba 1.2M.1-Smumea30.2M WOOD County t Juvenile Hoard Chair I Authorized Official r Brazos County Juvenlle Justiee Center Linda Ricketsou Executive Director Brazos Can 1;vMle Chair Authorized Official 11 Bows c=tyimmIItlmOetcmw DOMSM Sevim APMO t Od*a 1.2QM-SepWdw34,2W BRAZOS COUNTY COMMISSIONERS COURT ON • 0M(3C5P- �S . 20 bra . FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. By: Doane Peters, County Judge 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979-3614102 Fax: 979-3614503 12 AMENDMENT #1 TO23-069 Wood County THIS AMENDMENT TO23-069 also :known. as-23-069 Wood County Contract and-Agreem"t for Secufrimort Term Detention of Juvenile Offended=Space Available ("Amendment") is entered into and e#%gtive this V, Oay of August, 2' 1 ("Effective Date") through July 31, 2024 .("Expiration Date") by and between `Brazos. County Juvenile Services Department ("Service Provider"� and Wood County ("Juvenile Probation"} each -of which may alternatively be referred to herein as a "Party" and cdllecfrvely as the "Parties"..It shall be automatically renewed for one (1) year terms thereafter, unless one party notifies the other in writing, atth -least irty (30) days prior to the expiration of said term, of its intention :to not.renew this Agreement: All capitalized terms in this Amendment shall have the same meaning as in the Agreement_(as defined below):unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract #23-069 ("Agreements") for purposes of Secure Short -Term Detention;of Juvenile Offenders Space Available; and 'WHEREAS, the Brazos County Juvenile Board approved to increase the daily rates'for the Brazos. County Juvenile. -Detention Pre Adjudication Services to increase from:$100.00 to $150.00 per day. WHEREAS, the.Parties desire to amend the.pricing as set forth in original contract 923-069. AGREEMENT NOW THEREFORE, iri consideration ofthe above premises, and othergood and -valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: The Service Provider shalt be compensated $150.00 per day as the new.daily rate'for Pre -Adjudication Detention. IN WITNESS WHEREOF, the parties hereto have caused this Amendment tobe signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are'acceptable forms of execution of this Amendment and shall be -binding on all Parties hereto. '041 - - u �'Dare BRAZOS COUNTY COMMISSIONERS COURT WOOD OUNTY S' arure- idle Dal 20' a-3 . , FULLY:EXECUTED 1N DUPLICATE; EACH OF THE FULL RCE.AND EFFECT OF AN ORIGINAL. DATE: ,a I I I a 3 Duane Peter' , Cauti_ty Judge 200 5:;Texas Avenue, Ste.332 Dryari "l'X 77$03 Phone::97%361-4102 Fax:.9.79-3f I=4503 chp o Justice of the peace) �CNARGEORDERNUiI One (1) VYNt3t0 P�efnct One Cawlm UWE= 26 July 2023 ARCHITECTOWNER0 432 William D. Fitch PazkW ARCHRMIS PROJECT NUMBER: 2120 CONTRACTOR El Matek Bracers Cbarstsuctidn FED ❑ 15797 PM 2154 � � ��' J 2022 OTHER O College Station, TX 77845 CONTRACT FOR;New Cimstruction TIe ContraUls changed as follows: llnekrdk where aPPhOW any nnfiputed maw attribnrable to prevjWajy erecured Cmrsimfion Change Dnectives) 1. Dea:ct remai"'nq contingency aUcmx ae: $ t 59,792.70) 2. Deduct remaining Project s allowance: $ I 21.92) 3. Duct remaining identifying devices allowance: $ ( 5,901.77) 4. tractor for County Iniseellanous expenses: deduct: $ 18, 000. -an 83,716. 9� The original (Contract Sum) (SM") was S 1,808,000.00 The act change by pre Amly authorized Change orders $ __ 00.00 The (Contract Seta) famed ) prior to this Change order, was : I, BOB, 000. 00r The (Contact Surd) ) will be (ISOMMI by this Change Ordefin the amount of : (03,716.39) 'the new (Contract Sum) EGMMMW ftwiff�, Including fids _— - Change Older, will be i 1, 724, 283.61 The Contract Tune wild be Cmcteased) (de ){uaehet>900 tW One hundred. Vii ty-rdne (139 ) days. The dare of Substantial Completion as of the date ofthis Change Order, therefore, is 20 April 2023 NOTE Zhw CSratp Or&rdoa not mdude changes in the Cona'aetSim Comma r"me or Gammueed M=imum path. that haw been mrdrorued by Coamxtmn Change DkeeM a mdU the cast and time have keen weed & pan by both dn- Ownerorrd Canwactor. in which case a Chafe Order is erer:mted ro supersede the Con &melon Change Dir= ve NOT VALM MITIL SIGNED BY THE ARCHITEt;T, CONTRACTOR AND OWMK. Patterson Architects Marek :?routers tbnstructictn Brazos gutty -- Aq��NITECT (FJrm �tamel ��ZL54� *"?Off _ 701 South Texas 2001FS. � Ave. , .Suite 332 Bryan, T!C 7780 . Cblle-:e Staticn, TX 7784 ADDRESS r4PZ+U) BY(S,gnaunel Fred A. Patterson, Jr: Brian .Md& .lin Jeu3ge Mane Peters (liPedset IT,j) flsPed>r�iel.. D ME DdE MAooe�erteutG701O1-ffi01:CupWig>t1�19t91@8r.2M-0 dZGOiDgS%te—A=�anhafsivfearArcf:'- • e�t�e roncrvud. Parchee®rsalp Aemaftd to w0wam tam (to) a%PTqS of Mb d==em whM =Footed To rayon COPVwd i s of AtA Coabatf Caaaeats a maS The.Ar�etis8n:r�l�utearAtihdet3 teg�eaveael.mFY�9h1��am9 •i:m s ° - Date:p#:Issuance:2023 CHANGE QRDER" #2 " - t}wner ". Bcazos county Road:&,Bridge _ = 6fitfadti ..I'uqua Construction Co.,anc Enginee?t!,PVbject-No.: 21-1546- _Jactc-Manning Bridge Placement: i - The Contra , is madrfreii.as%UQuvs u on exeCut,on of'th s-Change•Ord' p : - =Reduce torttract pace at:the end o - e'pro, d for unused owner contingency. ". -: CHANGE.IMCONTRACT.PRICE cHAIvc;E IN CONTRACi'TiMEs grr►al Contract Price: :.-= :' -- Ori in Con -- al tract Times 70 d •• : .. aYs bs Su taniial Completibn December 1'�2022:' =' ':• `: -:Change from pteviousiy'approved G6iange:0rders:No. Change fcoin;previdiiSjy'approved Change Ord ers::No.,':1� � , : N A . io -No.:N/A:. :to No, 2 t _ Substantial Completion:, .Febriiani 6.:2023 _:. :.. R ady for Final -Payment: March 8.2023 .Contract Price.prior:to this'Change.order: Contratt`Time's prior tg°this Change -order :... Sub "stantial-completion• February-G 202 : ;1 f07;13.9.00 : .. :- Ready:for Anal Payment: _March 8. 26233 Increase of :this Cha a Order ng :: Chan a of this Chan a Order.: g.. o ' g Additional 1Neather Days:.- 0 days Substantial Completion; .February 6.2023- `' Contract Price iricorporating'this:Chaoge Qrder ContiactTmes with;ail approved Change -Orders:- .. r _ :. Su stantiat Completion.: February 6, 2023 089 s-Z8:60 . Rea•for inal Pa d F Y Ymerrt: 'iVlarch.8. ZD23 APP _39: - BY I Ow er (A u _ ttwrized 5ignatpre). Conaciora {Autho zed:S, gnat ure) Tale: C z it i �.. Title - IrOree.i'..' 1�}uJ'1GY' Date: 1 IT, :i a ? _ - je. Bate:. RECOMMENDED:. ;Date: 02/24/2023- = = :_ `title: °-P[oje-t•Manages - Brazos County Juvenile Justiee Center Detention Services Agreement September 1, 2023—August 31, 2024 SPACE AVAILABLE STATE OF TEXAS § COUNTY OF BRAZOS § BRAZOS COUNTY JUVENILE BOARD BRAZOS COUNTY JUVENILE JUSTICE CENTER Detention Services Seytember 1, 2023 - August 31, 2024 This contract and agreement for secure -short-term detention -of juvenile offenders is entered into by and between Milam, Falls and Robertson Counties, acting by and through its duly authorized representative (hereinafter "juvenile Probation') and the. Brazos County juvenile Board, acting by and -through its duly authorized representative and County Judge, concerning detention residential services provided at the Brazos County juvenile Justice .Center (hereinafter "the Facility") by the Brazos County juvenile Services Department (hereinafter "Service Provider") pursuant to license granted by the Texas juvenile Justice Department and/or any other appropriate State agency with licensure or regulatory authority over this facility. ARTICLE I PURPOSE 1.01 Whereas: Milam, Falls and Robertson Counties, in order to carry out and conduct its juvenile program in accordance with the juvenile justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house .and maintain children of juvenile age, who are referred to a detention facility for act(s) of delinquency or acts) indicating a need for supervision, during pre-trial and pre-dispositional status by the Court. The placement facility to be utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 HWY 21 W.; Bryan, Texas 77803. ARTICLE 11 TERM .2.0.1 The term of this Agreement is for.12 months commencing September '1, .2023 - August. 31, 2024. It .shall be automatically renewed for one (1) year terms, thereafter, commencing September 1st and ending August 31st of each year, unless one party notifiesthe other in writing, at least thirty (30) days prior to the expiration of said term, of its.intention to not renew this Agreement. ARTICLE III PROVISIONS OF SERVICES 3.01 A. :Service Provider will provide room and board, supervision twenty-four hours per day, seven days a week, routine medical examination"and treatment within the Facility (but .shall not provide or pay for emergency examination, treatment, or hospitalization outside the Facility); an approved education program; recreation facilities; and .crisis intervention to each child placed within the Facility. B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility ("Outside Treatment") is .required for a child placed in the Facility, the Administrator of the Facility is authorized Brazos County Juvenile Justice Center Detention Services. Agreement September 1, 2023—August 31.2024 to secure the Outside Treatment at the expense of juvenile Probation and agrees to indemnify and hold harmless Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all liability for charges for Outside Treatment. The Administrator shall notify the appropriate Juvenile Probation officials of Outside Treatment within twenty-four (24) hours of its occurrence. C. Children from juvenile Probation who are alleged to have engaged in delinquent conduct, or .conduct indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CINS) will be admitted to the facility under the authority of any juvenile court having jurisdiction or its designated official. Children not released within forty-eight (48) hours (excluding weekends and holidays) must have a detention. hearing in the Milam, Falls and Robertson Counties juvenile court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the child's re -admission. D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined -by the facility administrator and staff of the Facility. E. Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff. Service Provider reserves the right to refuse admission of any child deemed inappropriate. Service- Provider has resolved to operate 'the Facility in. compliance with the juvenile justice and Delinquency Prevention Act, and therefore, Service Provider will not accept children whose detention would prevent the Facility from complying with the juvenile justice and Delinquency Prevention Act or those "juveniles - who are charged with or has committed offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid court order, or such non -offenders as dependent or neglected childrem" Section 223(a) (12) (A), Juvenile Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will be accepted under any circumstances without having been seen, treated, and released by a medical professional and given written medical clearance. If a child is accepted by the Facility from juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the program or combination of such conditions or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Service Provider shall notify juvenile Probation of this determination. The child shall immediately be removed from the Facility but in no event longer than twenty-four (24) hours after notification. It will be the responsibility of juvenile Probation, at its expense, to provide .for the transportation for the removal of the child. Any child not removed from the facility within 24 hours will be transported by Service Provider to juvenile Probation and Juvenile Probation will be charged the cost of staff, time and fuel for the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24- hour period. Any damage to county property or juvenile facility fixtures will be paid for by the juvenile Probation Department and charges will be filed against the juvenile with the Brazos County Sheriff's Department. A F. Service Provider agrees that the facility will accept any child who qualifies,_ without regard to such child's religion, race, creed, sex, or national origin. G. It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility shall be removed from the Facility by the appropriate authorities from juvenile Probation, or its agents, servants or employees at the conclusion of the ten (10) day working period authorized by the court order issued at -the conclusion of the initial detention hearing by the Judge of the appropriate juvenile court unless a new order has been. issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility, or unless a waiver of the ten (10) working day hearing has been -executed and a signed copy of the waiver is received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The same understanding and agreement between the parties exists with the exception that court orders may aitthorize detention for up to fifteen (15) working days after the initial hearing and detention period. N Brazos County Juvenile Justice Center Detention Setvices_Agneement September 1, 2023—August31,.2024 .H. It is further understood and agreed by the parties that, children may be released to the Probation Officer or other appropriate authority of Juvenile Probation. pursuant to: (a) paragraph E of this Article, (b) an Order of Release signed by the Judge of the Juvenile Court of Wain, Falls and Robertson Counties, L Service :Provider shall be in compliance with. all standards and requirements of the Texas Juvenile Justice Department and all applicable State and Federal law. J. Service Provider shall provide twenty (24) hour supervision for each child, including the supervision by detention staff during sleeping hours in a Secure Facility. K Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth °Screening -Instrument (MAYSI 2) as required by the Texas Juvenile Justice Department. Facility personnel _administering the MAYSI 2 shall be properly trained, sign the warning page, and document time and date administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county. L. Each child placed in the Facility shall be enrolled in an. educational program. Special steps shall be taken to comply with requirements of Special Education students -and their needs. M. It is further understood and agreed by the parties that nothing in this contract shall be .construed to permit Juvenile Probation, its agents, servants, or employees any way to manage, tontrol, direct or instruct Service Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work, duties functions, or pertaining to the maintenance and operation of the Facility. However, it is also understood that the Juvenile Court of Milan, Falls and Robertson Counties shall control the conditions and terms of detention supervision as to a .particular child pursuant to the TexasTamily Code, Section 51.12. ARTICLE IV COMPENSATION .4.01 For and in consideration of the above -mentioned services, Juvenile Probation agrees to pay Service Provider the sum of $1W.00 per day; the cost includes any duration during a 24-hour period for each child. The daily rate shall be paid to Service Provider for each day a child is in detention The cost is based on the projected actual cost of care for children in the facility. 4.02 Every child shall receive basic -detention services. Additional services that require or request special accommodations, medications, including, but not .limited to psychological assessments, mental health tare, medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters, special dietary needs, will be paid for by Juvenile Probation. 4.03 Psychological services may be provided to the child on an as needed basis at the request of the juvenile Probation Department and shall be paid for by juvenile Probation. 4.04 Service Provider will submit an invoice for payment of services to juvenile Probation on a monthly basis. Said invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost; -and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by juvenile Probation in a timely manner. 4.05 Service Provider shall account separately for the receipt and expenditure of any and.all state funds received from Juvenile Probation under this contract. Service.Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): A. If Service Provider has an outside audit completed on a yearly basis which specifies 3 Brazos County Juvenile Justice Center Detention Services Agreement September 1, 2023—August3l, 2024 receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal yea- B. If Service Provider does not obtain an annual outside audit, then Service Provider shall _provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received. from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as. well as the year's tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract. 4.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not .available or are not appropriated by the Texas Legislature.. U7 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. 4.09 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted'to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ARTICLE V ADDITIONAL TERMS & AGREEMENTS 5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to ensure the -child will be considered for .acceptance. Placement of children by authorized officers of Juvenile Probation -may-be denied as determined by the Facility. 5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper order/authorization from the Juvenile Court of Milam, Falls and Robertson Counties. ARTICLE VI EXAMINATION OF PROGRAM & RECORDS 6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement and/or to review its record periodically. This examination and valuation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.02 `Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation. 6.03 For purpose of evaluation, inspection, auditing or .reproduction, Service .Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 4 Brazos County Juvenile Justice Center Detention Services Agreement September 1, 2023—August 31, 2024 6.04 Service Provider will keep a record of services provided to juvenile Probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding .services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years after the termination. of this Agreement. 6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditor's Office. or its successor in the conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Service Provider and the requirement to cooperate is included in any subcontract it awards. ARTICLE VII CONFIDENTIALITY OF RECORDS 7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation and shall not disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. ARTICLE VIII DUTY TO REPORT 8.01 Allegations Occurring inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers, or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a child in a juvenile justice facility or juvenile justice programin the following manner: A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours from the time the allegation is made, to the following: 1. Local law enforcement agency; and 2. 'Texas juvenile justice Department -by submitting a TJJD Incident Report Form to facsimile number 1- 512424-6716 (or if unable to complete the form within 24 hours, then by calling toll -free 1-877-786- .7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile justice Department within 24 hours of receipt; and 3. With respect to .juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent to juvenile Probation within 24 hours at facsimile number (254) 883-3346 and Service Provider shall contact juvenile Probation by telephone at (254) 883-1429 within 24 hours. B. For allegations and incidents of sexual abuse or serious physical abuse: 4. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement; 2. Texas juvenile Justice Department shall be notified immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual Abuse. The initial report shall be made by phone by calling toll free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile number 1-512-424-6716 or by email at abuseneglect®tjjdAexas.gov and 5 Brazos County Juvenile Justice Center Retention Services Agreement September 1, 2023—August 31, 2024 3. With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent to juvenile Probation within 24 hours at facsimile number (254) 883-3346. 8.02 Allegations Occurring Outside the Facility. Any person who witnesses, Iearns of, .receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be immediately reported to law enforcement or to other appropriate governmental unit as required in. Texas Family Code Chapter 261: 8.03 As used within this Agreement: A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim. or other -person with -reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, .death, or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program. B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical assault or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse by non -contact. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic or dental. E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves -juveniles under juvenile court jurisdiction. • The term. includes: a public or ,private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure juvenile post -adjudication residential treatment facility housing juveniles under .juvenile court jurisdiction. F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program. and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. ARTTCI.E .IX CRIMINAL HISTORY SEARCHES 9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors .providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. 9.02. Criminal history searches shall include the following: A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. N. Brazos County Juvenile Justice Center Detention Services Agreement September 1.2023—August 31, 2024 B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. C. Federal Bureau of Investigation fingerprint -based criminal history, background search at the National Crime Information Center; internei based searches shall not be used to conduct this background search. 4.03 A copy of the -initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for whichever of the following occurs Iater: duration of the individual's employment or period, of service; minimum of. three (3) years; :or until any pending litigation, claim, audit or review and all questions arising therefrom have been resolved. 9.04 As used within this Agreement, a disqualifying cri.minaI history is a history that includes any one of the following: A. A felony conviction against the laws of this state, .another state, or the United States within the past ten (10) years; B. .A deferred adjudication for a felony against the Jaws of this state, another state, or the United States within the past ben (10) years; C. A current felony deferred adjudication, probation or parole; D. .A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United. Stateswithin the past five (5) years; F. A current jailable misdemeanor deferred adjudication, probation or parole; or G. The requirement to register as a sex offender under Chapter_62 of the Texas Code of Criminal Procedure. 9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to children. in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice program. 9.07 juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a.prior criminal history from being placed in a position that involves direct unsupervised -contact with children. ARTICLE X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed -the following information to juvenile Probation, :and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to juvenile Probation: A. Any -and all corrective action required by any of Service Provider's licensing authorities; 7 Brazos County Juvenile. Justice Center Detention Services Agreement September 1, 2023—August 31, 2024 B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; C. Any arrest of any employee, intern, volunteer, .subcontractor, agent and/or consultant of Service Provider that has direct contact with children; , D. Any finding of "Reason to Believe" by a state ,regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that -has direct contact with children was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that are registered sex offenders; and R. The identity of any of Service Provider's employees, interns, Volunteers, subcontractors, agents and/or consultants that have direct contact with children that have a criminal history. For the purpose of this Agreement, the term "criminal history" shall include; (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the .past five years. 10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to .Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee, intern; volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. ARTICLE XI EQUAL OPPORTUNITY 11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ARTICLE XII ,ASSIGNMENT & SUBCONTRACT 12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this Agreement without the written consent of juvenile Probation. ARTICLE XIII OFFICIALS NOT TO BENEFIT 13.01 No officer, employee or agent of juvenile Probation and no member of its governing body and no other public -officials -of the governing body of the locality or localities in which the project :is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects -or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. 8 Brazos County Juvenile Justice Center Detention Services Agreement September 1, 2023—August 31, 2024 .ARTICLE XIV DEFAULT 14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, In anyone of following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to .perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms and in either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of .ten (10) days. ARTICLE XV TERMINATION 15.01 This Agreement may be terminated for any reason: A, By either party upon ten (10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 15.02. If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation, Service Provider also waives any rights it may have to indemnification from Juvenile Probation. ARTICLE XV1I REPRESENTATIONS & WARRANTIES V.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; B. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Brazos or any political subdivision thereof; C. ' Brazos County will maintain in force policies of general liability insurance against loss to any person ($100,000.00) or property occasioned by acts ($1.00,000.00) or omissions of Service Provider providing limits of $300,000.00 per occurrence for bodily injury and $100,000.00 per occurrence of property damage. Certificate of Liability Insurance shall be furnished to Juvenile Probation. Furthermore, Juvenile Probation shall be notified immediately upon any changes in the status .of the insurance policy and shall promptly furnish updated certificates of insurance to juvenile Probation. D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a 9 Brazos County Juvenile Justiee Center Detention Services Agreement '. September 1, 2023-August 31, 2fl24 child under the supervision of juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas juvenile Justice Department administrative rules regarding abuse, neglect, exploitation, death or serious incidents;. and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its offices/facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas. juvenile justice Department website: Notice to .Public Regarding Abuse, Neglect- and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation, ARTICLE XVIII TEXAS LAW TO APPLY .18M This Agreement shall be .construed under and. in, accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazos County, Texas. 15.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas. ARTICLE XX LEGAL CONSTRUCTION 20.01 In case anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, -or unenforceable in airy respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein ARTICLE XXI PRIOR AGREEMENTS SUPERSEDED 21.41 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or - an act indicating a need for supervision, and payment for such care will be made by juvenile Probation'for the children. placed in the Facility by the judge of Milani, Falls and Robertson Counties having juvenile jurisdiction, ARTICLE XXII PRISON RAPE ELIMINATION ACT 22.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to. the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse .and sexual harassment in facilities housing adult and juvenile Offenders. [PREA §115.312(a)] Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] and shall make available to the CJPO all incident -based aggregated data .reports of sexual abuse at its facility within 244hours of the allegation, and all such data may be requested by the Department of justice from the previous calendar year no later than June 30th [PREA §115.387(e) and (f)] 10 Brazos County JuvenOeJustice Center Demion Services Agsecment Sepmki 1.2023—August 31. M24 Milaln, Palls and Robertson Counties Juvenile Probation Brazos County Juvenile Justice Center 4 Linda Ricketson, Executive Director Milam, Falls and Robertson Counties BRAZOS COUNTY- COMMISSIONERS COURT ON 14 tl-% u-S t � , 200 FULLY EXECUTED IN DUPLICATE, .EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. By. — Duane Peters, County Judge 200 S. Texas Ave., Ste. 332 Bryan, TX 77903 Phone: 979-361-4102 Fax: 979-36I-450.3 STATE OF TEXAS COUNTY OF BRAZOS CONTRACT FOR RESIDENTIAL SERVICES' In Accordance with the Provisions set forth herein., the county of Brazos, herein called Countv.and Shoreline, Inc., a for Profit Organization, licensed to do business in the State of Texas, herein after called Service Agency; agrees as follow: L PROVISIONS OF SERVICE Service Agency, shall provider • Residential. services, Including.food; shelter,:and supervision.. •Necessary counseling services including individual, family, and group sessions. • Education through its residential Campus •.A completed application for Medicaid for the youth upon admission. Each Youth placed at the -Service Agency will have a written Initial. Service Plan (ISP) completed .by the appropriate Service Agency Staff within (5) days and will be updated every (30) days. A copy of the reviews will be sent to die appointed Probation Officer. The provision does not apply to youths receiving Emergency Care. Service Aeency shall: s provide each Youth.'s Probation Officer witha. written report of. the Youth's progress on a monthly basis ensure that the County approves, in writing the Youth's participation in any furloughs, home visits, or extended agency trips. • ensure that unless, otherwise stipulated by the County, the Youth may visit freely with parent(s) and relatives at the Service Agency in accordance with established Service Agency policies. • ensure that suspected or alleged cases of child abuse are immediately reported to the; County Placement Officer, proper authorities and the Department of Protective and Regulatory Services. If a Youth in placement at the Service Agency makes ,an unauthorized departure, becomes seriously ill', 'is involved in an incident of a serious nature, the Service Agency.shall notify the Youth's Probation Officer and the County Placement Officer immediately and ensure that the parents and proper authorities, including the Texas Department of Protective and Regulatory Services are notified.. The County reserves the right to terminate the youth's placement at the Service Agency at its discretion. The Service Agency must not release the youth to any person or agency without the express consent of the County. The Service Agency is under no obligation to accept a youth who is deemed inappropriate for placement in the program by the Service Agency. IL PAYMENT FOR SERVICES For and in consideration of the abovementioned services, the County agrees to pay the Service Agency $250.00 per day per youth for SPECIALIZED. The County agrees to pay the Service Agency based on the level of care as currently effective or subsequently amended. The Service Agency shall submit a billing statement to the County'for services monthly. Each billing statement shall contain .the name of the youths) along with the number of days (stated consecutively) for -which payment is requested. Recognized that apart of the -youth's rehabilitation program may include time away from the Service Agency such as weekends, holidays etc. The Service Agency must retain space for the youth until .their return. The County will pap the above agreed amount for such regular scheduled days away from the Service Agency or its program providing they do not exceed (10) days at a time. The Service Agency is -under no obligation to retain space for the youth in an unauthorized departure situation. The County agrees to provide transportation for the youth(%) to and from Service Agency at the time of admission and discharge. Should the Service Agency provide transportation services, reimbursement for transportation cost must be approved by a member of the County Juvenile Probation Department. The Service Agency is responsible for all transportation incidentals to the care of the youth, including medical and dental visits. Service Agency may request that the parents contribute to transportation cost for furlough from placement. Medical and Dental services shall be reimbursed by the County upon the submission of a billing statement<invoice for said services. III. EXAMINATION OF PROGRAM AND RECORDS The Service Agency agrees to maintain and make available for inspection, audit, or reproduction, by an authorized representative of the County and the State of Texas. books, documents, and other evidence pertaining to the receipt and expenditure of all funds received under this Contract, herein after called the records. The Service Agency agrees that it will permit the County to examine and evaluate its program of services provided under the terms of this Contract and to review the youth's record. The examination and evaluation of the program will .include unscheduled site visitations and observations of the program in operation. The Service Agency shall provide the County with such descriptive information on contracted youth as -requested. The Service Agency agrees to maintain .these Records for (7) years after .final payment or until the State approves audit if any, has been made and all questions there from resolved. IV. FEE ASSESSMENT Provide certification eligibility, Under Section 231:006 Family Code, the vendor or applicant certifies that the individual or business entity named in this Contract bid, or application is not ineligible to receive the specified grant, loan or payment and acknowledges that this contract may be terminated, and payment may be withheld if this certificate is inaccurate. Youths and their families shall not be assessed for services by the Service Agency, unless the Court specifies arrangements. This _does not prelude reasonable attempts to seek voluntary contribution from families of the County for donations of clothing, personal articles, and funds to assist in supporting youth's rehabilitation. If a youth is eligible for fiscal support from another State Agency or Organization, the Service Agency shall. ensure that the County is not charged for such fiscal support for which is otherwise -eligible. Service Agency Is hereby..notified that. state funds are used to pay for services rendered to the County Juvenile Probation Department. For this reason, Service Agency shall account separately for the receipt and expenditure of all funds. Service Agency agrees to make claims for payment or direct any payment disputes to the County Juvenile Probation's Fiscal Officer. Service Agency will not contact. other department employees regarding any claims -of payment. V. EQUAL OPPORTUNITY 'The Service Agency will not discriminate against any employee, .applicant or patient because of race, religion, color, national origin, age, or handicapped condition. The Service Agency will take affirmative action to ensure that applicants and employees are treated with respect during employment without regard to their race, religion, color, sex, national origin, or handicapped condition. VI. TERMINATION This Contract may be terminated by either party, upon (10) days written notice to the other party of the intention to terminate upon expenditure of funds. The County may upon (30) calendar days written notice to Service Agency, to terminate the contract in any one of the following circumstances if: Service Agency fails to comply with the County's reporting requirements, the objectives, terms, -conditions, or standard of this contract applicable federal, state, of local laws, rules regulations and ordinances, or any other requirements set forth in this contract. If Service Agency fails to perform the work and services required by this contract within the time specified -herein or any extension thereof. Service Agency fails to correct its noncompliance with any terms or provisions of this contract within (30) calendar days (or any extensions as authorized by the County in writing) after receiving notice of noncompliance or funds allocated to the County by the State should become reduced, depleted, or unavailable during the Contract term. VU. LAWS AND VENUE In any legal action arising under this contract, the laws shall apply and venue shall be in San Patricio County, Texas. VIH. CONTRACTED PERIOD The term of this agreement is for twelve months, commencing September 1, 2023 and ending August 31, 2024. It shall be automatically renewed for one (1) year terms thereafter, commencing September 11 and ending August 3 1 " of each year, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement. IX. INDEMNITY, INSURANCE AND CERTIFICATION 'Service Provider.hereby represents and warrants the following: That it has all necessary right, title, license and authority to enter into this Agreement; Service Agency warrants that it is certified, approved or licensed by all Federal, State, or local .Agencies or departments, which have jurisdiction to regulate any activity, performed in or by an adolescent residential treatment center. Proof of such certification, approval or license shall be provided to the County Juvenile Probation Department within (10) days of execution of this document. The Service Agency shall instruct his .insurance agent or carrier to furdish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note -that such -Certificates -of Insurance and must be issued and then -approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any services can be rendered. The Service Agency shall furnish and keep in full force the following insurance during the term of this Contract: General Liability with limits for bodily injury and for property damages of not less than. $1,000,000 aggregate, with Brazos County named as an additional insured with waiver of subrogation in favor of Brazos County. Professional Liability (Errors and Omissions) Insurance appropriate to the services being provided, -with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. If the Service Agency maintains broader coverage and/or higher limits than the minimums shown above, Brazos County requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Provider.. Any available insurance proceeds in excess of the specified minimum limits of insurance. and coverage shall be available to Brazos County. Abuse and molestation insurance as an endorsement to the professional liability policy with coverage for damages arising out of actual or threatened physical abuse, mental injury, sexual molestation, negligent: hiring, employment, supervision, investigation, reporting to proper authorities, and retention of any person for whom the Service Agency is responsible including but not limited to Service Agency and Service Agency's employees and volunteers. Policy endorsement's definition of an insured shall include the Service Agency, and the Service Agency's employees and volunteers. Coverage shall be written on an occurrence basis in an amount of not less than $1,000,000 per occurrence. Any annual aggregate limit -shall not be less than $2,000,000. These limits shall be exclusive to this required coverage. Incidents related to or arising out of physical abuse, mental injury, or sexual molestation, whether committed by one or more individuals, and irrespective of the number of incidents or injuries or the time period or area over which the incidents or injuries occur, shall be treated as a separate occurrence for .each victim. Coverage shall include the cost of defense and the cost of defense shall be provided outside .the coverage limit. Commercial. Automotive Liability with $1,000,000 CSL for Bodily Injury and Property Damage Liability i4th Brazos County named as an additional insured with waiver of subrogation in favor of Brazos County. All of the aforementioned policies and Certificates of. Insurance should be issued immediately after the Service Agency receives notification of contract approval. The Service Agency agrees .to release and hold harmless Brazos County.from any and all claims and liability due to the acts of the Service Agency's employees and the operation of his equipment. The Service Agency also agrees to hold hannless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Service Agency's employees' activities. Further., the Service Agency agrees to protect, indemnify and hold harmless Brazos County from and against all claims; demands -and causes of action of every kind and character brought by any employees of the Service Agency against Brazos County due to personal injuries and/or death to such employee resulting from any neglect. act, by either commission or omission on the part of the Service Agency or Brazos County. X. PROVISIONS OF SERVICE The County agrees to purchaser 24 hour therapeutic child care from the Service Agency who is licensed by the Texas Commission on Alcohol & Drug Abuse as a Substance Abuse Treatment Facility, herein referred to as Commission, to provide Levels of care of Level I,. Level II, Level III, and Level IV, such levels as defined by the Commission's licensing standards. Service Agency agrees to provide room board and supervision and care, 24 hours a day. In order to determine the quality of services for the youth's placements, Service Provider agrees to define goal outputs, and measurable outcomes. The progress for each youth is monitored through a Level Point System. The System is .designed to help staff assess rewards and assign consequences as part of the behavioral modification modality. The behavioral, emotional, and physical and education statue of each youth is taken into consideration. Assessment of the youth's progress through the level system and successful completion of the .Initial Service Plan will carry the following weight (1) Unit Behavioral 40%; (2) Therapy/Treatment Plan Participation 25%; Recreational Therapy Participation 15%; and School Participation 20% in the determination of the discharge prognosis and program completion. XI. PLAN OF SERVICE Service Agency agrees to develop a written Initial Service Plan (ISP) for each youth. Each. (ISP) will define goals, outputs, and measurable outcomes that directly relate to the program objectives. XIL THE INITIAL SERVICE PLAN AT MINIMUM Shall have goals for the Youth to learn adequate social skills, refrain. from hostile aggressive acts toward others, and learn how to develop positive relationships with the family unit and/or society that will help toward a resolution of the problem(s) for which treatment is purchased and learn how to .develop a chemical free lifestyle. Enhance and/or develop and further educational skills for the youth. Successfully complete the program with a minimal number of incidents. 'Provide at least 150 hours of counseling. Provide individual therapy at least weekly and group therapy at least two times per week and Group counseling three times per- week, -and family therapy as -geographically possible. All therapy and counseling sessions shall be performed by the appropriate Qualified Credentialed Counselor (QCC). The QCC must meet the requirements as determined by the Contractor's Licensing Agency. The (ISP) shall contain the reasons .for placement and specific details pertaining to goals and 'future objectives. It shall provide, at minimum, each youth's Probation Office with written. reports ofthe youth's progress on.a monthly basis. Service Agency will not. releasethe youth to any person or agency without the express consent of the County .Juvenile Probation Department., Service Agency will obtain approval from the County for Youth's participation in any furloughs, home visits, or extended agency trips. XIII.OUTCOME MEASURES Evaluation of the contract by the County W. be performed by using the following OUTCOME MEASURE: (1) 80% of placements remain chemical free and without incident for one year from the time of discharge; (2) 801% of placements will successfully complete their transition back into public schools without further incidents; (3) 80% of placements will report improved .family functioning; and (4) 80% of progress reports will be received in. a timely manner. W. PRISON RAPE' ELIMINATION ACT Service Agency shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standard applicable to the provisions of the services described herein and the performances of all the obligations undertaken pursuant to the contract including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention and reporting of sexual assault in facilities in housing adult and juvenile offenders [PREA§1'15.312(a)]. Under PREA, Service Provider shall make available to the CPO all incident -based aggregated data reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested. by the Department of Justice from the previous calendar year no later than June 30 [PREA§ 115.8W and (f)]. Under PREA:, the Ser- cc Agency shall be subjected to annual contract monitoring by the County Juvenile Probation Department to. ensure that the Seflvice Provider is complying with the .PREA Standards JPREA§115.312 MI. To comply �}ith this standard the Service Agency Will .make available to the CPO all .incident -based aggregated sexual abuse data within 1-4 hours of the allegation. Under }'PLEA, the County Juvenile Probation Department will make the aggregated sexual abuse data for each Service Agency available to the public via Juvenile Website [.PR , A§115.389(b):1. XV. THE HIPPA MEGA. -RULE THE 141PPA MEGA :RULE enliances the youth's privacy, new rights to their digital health information, (when available) and bolsters the government`s capacity to enforce the law. THE HIPPA MEGA RUI,E w!eat into effect March 26, 2013: The 14 PPA. MEGA. RULE protect a client's privacy and health information rights by eliminating the "harm threshold" from the breach notification rule (health Information Technology for Economic And Clinical health [HITEC14] Breach Notification) and holding third -party subcontractors using and closing protected health information (PHI) responsiblc to HIPPA roles and penalties. Setting limits on how information is used :for marketing„ prohibiting the sales of a youth's PHI without authorized consent. Clarifying that genetic information. is protected under HIPPA by prohibiting health plans ftom disclosing gpnetics information for underwriting; ,purposes. IN WI.T��SS ERE OF., The parties execute this agreement on the1-023. BRAZOS County Authorised Signature Shoirelinc:, Inc. Mark .Jackson �2 �? Date Brazos County CommissionersCourt ON A L4,-& L&s t- , .20 a :? . FULLY EXECUTED, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. Duane Peters, County Judge Chairman, Juvenile Board 200 S. Texas Ave., Ste. 332 Bryan, T - 77803 Phone: 979-361-4102 Fax: 979-3614503 SCHOLARSHIPS 6 FINANCIAL AID Community Service Work Study Program AGREEMENT WITH AGENCY /l U'j S-� Z 2 O Z. 3 This AGREEMENT is made on / t (the "Effective Date"), between TEXAS A&M UNIVERSITY (the "Institution") and a public organization, a governmental agency, or a private nonprofit organization (the "Agency"). The parties agree as follows: 1) The Institution shall use its best efforts to make eligible students available to the Agency for the performance of specified work assignments upon the conditions provided in this agreement. The Institution shall use its efforts to supply students of proper capability but the Institution will not be liable for any acts or omissions of the students. 2) The Agency shall provide work to eligible students participating in either the Federal or State Work Study Program in accordance with The Higher Education Act of 1965, as amended, and the regulations governing the Federal Work Study Program, 34 CFR 675, Texas Education Code Chapter 56, Subchapter E, and the regulations governing the Texas College Work Study Program, 19 Texas Administrative Code Chapter 21. 3) For accounting and payment purposes, the Institution shall be the responsible party for paying to the student the compensation for the work performed. The Agency shall pay to the Institution the gross monthly earnings to cover the Agency's share (25%) of the compensation of the students employed under this agreement. The Agency shall further pay the required State and Federal Income Tax and Social Security, if applicable. 4) Neither the Institution nor the Agency will have any obligation to provide either transportation for the students to and from their work assignments or compensation in lieu thereof. 5) The Institution, either on its own initiative or at the request of the Agency upon reasonable notice, may remove students from work on a specified work assignment. Nothing in this agreement limits the right of any student to resign. 6) The Agency may not illegally discriminate against any student on any grounds including race, color, national or ethnic origin, religion, sex, age, disability, veteran status, genetic information, sexual orientation or gender identity and to this end, the Agency shall comply with the law including provisions of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, and the Rehabilitation Act of 1973, and the regulations promulgated thereunder. 7) The Agency shall provide adequate and responsible direct supervision of the work performed by the student, provide proper working conditions and permit the Institution to inspect the premises if the Institution elects to do so. The Agency shall maintain and make available to the Institution the names of Agency supervisors authorized to sign student time sheets, and to provide the Institution with a record of hours worked daily by each student as attested to by an authorized official of the Agency. The Agency shall maintain a record of hours worked on a form provided by the Institution and submit the record to the Institution at the end of each pay period. 8) The Agency may not assign any student to perform work which: will result in displacement of employed workers of the Agency or impair its existing contracts for services; will fill positions that are vacant because the Agency's regular employees are on strike; will involve any partisan or nonpartisan political activity associated with a candidate or with a contending group or faction for election for public office; involves lobbying on the Federal or State Ievel; or involves the construction, operation or maintenance of any facility used, or to be used, for sectarian instruction or as a place of religious worship. 9) The Agency shall pay 100% of wages and applicable taxes for time worked should the student: exhaust his/her work study allocation, submit time to be paid past the award term, work beyond forty hours in one work week (in which case the Agency would pay 100% of time worked beyond forty hours, i.e. overtime), or otherwise becomes ineligible to participate in the work study program. 10) The Agency shall follow the procedures and policies of the Institution then in effect as to the following: student eligibility; the recording of hours worked; the changing of job functions or conditions; the termination of students; the changing of wage rates; and the due dates for all forms, records, reports, or information on or about the Community Service Work Study Programs. 11) The Agency shall comply with all applicable laws, ordinances, and regulations. 12) In consideration of the work performed by the students available to it by the Institution, the Agency shall make the monthly payments to the Institution, or upon written demand of the Institution, of the following amounts: a) The amount calculated to equal the Agency's share of the compensation of the students employed under this Agreement b) The amount of the Employer's Contribution under State or Federal Social Security laws, if applicable. 13)The Institution shall provide for the students' Workers Compensation coverage in the amounts as required by law. 14) The Agency shall provide for the students' Unemployment Compensation Insurance in the amounts required by law. 15) The following will be incorporated into this agreement upon memorialization in writing signed by authorized representatives of both parties: 1) a brief description of the work to be performed by the students on specified projects, 2) the estimated number of students to be employed, 3) the recommended hourly rate of pay for each job, 4) the estimated number of hours per week utilized for each student, 5) estimated duration of the position, 6) the total percent of the non -work study share of the student compensation to be paid by the Agency to the Institution in accordance with paragraph 11. 16) This agreement commences on the Effective Date and remains in effect for should not exceed five years, except that this agreement may be terminated at any time by the Institution or the Agency upon two weeks written notice to the other party. 17) The substantive laws of the State of Texas (and not its conflicts of law principles) govern all matters arising out of or relating to this agreement and all of the transactions it contemplates. Venue for any claim arising out of or relating to this agreement and all of the transactions it contemplates will be in Brazos County, Texas. 1 S) Any notices required or permitted under this agreement will be deemed given (a) three business days after it is sent by certified or registered mail, return receipt requested, (b) the next business day after it is sent by overnight carrier, (c) on the date sent by facsimile or email transmission with confirmation of transmission and receipt, if sent during the recipient's normal business hours and if not, on the next business day, or (d) on the date of delivery if delivered personally, an in each case, addressed to the intended recipient at the address below or.such other address as the intended recipient may specify in writing: T2-"5 A r Vq v'I ' "v-s' z e ��t s S 7 5--0 f� 01 -a A G i2J - , Institution: [address, fax, email] �cvl,f z-J4 5-1�: '/°'� -/ 7? y 3 (,� ii-C,ZJ J � -�? J Agency: [address, fax, email] -zc,o `'"'?� 3 3 Z r3ryc, 7x 7-t oC 19) This agreement contains the entire understanding of the parties as to the matters contained in this agreement, and supersedes all other written and oral agreements between the parties as to those matters. The parties may execute other contracts, but those will not alter this agreement unless expressly stated in writing. 20) This agreement is assignable only with the written consent of both parties. 21) The failure of either party at any time to require performance by the other party of any provision of this agreement will in no way affect the right to require such performance at any time thereafter nor will the waiver by either party of a breach of any provision be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of the provision itself. 22) Each provision of this agreement is severable. If any provision is rendered invalid or unenforceable by statute or regulations or declared null and void by any court of competent jurisdiction, the remaining provisions will remain in full force and effect if the essential terms of this agreement remain valid, legal, and enforceable. The parties have executed on the dates indicated below. Agency Name Q 1261 Z os CLCN 7,y Signature V LAN e PE Et2.S Name Cc3uNrY O'Lko& Title a ( (J a 3 Date Texas A&M University ------------- Signature a.Q;s as Nam VJ(eS Title J , � t7 Z ZX '-J Date LEXIS+® SUBSCRIPTION AGREEMENT LexisNexis- FOR STATEILOCAL GOVERNMENT (NEW SUBSCRIBER VERSION) "Subscriber" Name: Brazos County District Attorney Account Number: 424ZX2B7R "LN": LexisNexis, a division of RELX Inc. 1. Subscription Agreement LexisNexis, a division of RELX Inc. ("LN") grants Subscriber a non-exclusive, non -transferable limited license to access and use Lexis+® and the materials available therein ("Materials") pursuant to terms set forth in the LexisNexis General Terms and Conditions ("General Terms") and the pricing set forth in the Price Schedule ("Price Schedule") (the General Terms together with the Price Schedule is collectively referred to as the "Subscription Agreement"), both of which are incorporated herein by reference. Subscriber may view and print the Subscription Agreement at: https://www.lexisnexis.com/en- us/terms/GovtAcademietterms.page. 2. Certification 2.1 Subscriber certifies that the number of government professionals in Subscriber's organization is as set forth below. A "Government Professional Userr' is defined as an attorney, judge, librarian, researcher, investigator or analyst who is employed by the Subscriber. Number of Government Professional Users: 1 24 2.2 A "Support Staff User" is defined as a person who supports the Government Professional User, including, but not limited to: paralegals, intems, legal secretaries or other administrative support members. 1 ID's may be issued to support staff for each Government Professional User accounted for above. Number of Support Staff Users: 124 2.3 Each LN ID must be issued for individual use by the Government Professional User or Support Staff User. 2.41f Subscriber, at the time of signing this Agreement has 11 or more Government Professional Users, then Subscriber is required to notify LN .if the number of Government Professional Users falls below 11. Subscriber shall, within 30 days of the staffing change, notify LN in writing. 2.5 Subscriber acknowledges that the pricing and menus provided to Subscriber in this Agreement depend in part on the number of Government Professional Users in Subscriber's organization. Subscriber certifies that as of the date Subscriber signs this Agreement there are the number of Government Professional Users in Subscriber's organization (the "Reference Number") as Subscriber has specified above. (1) At LN's request from time to time, Subscriber will certify in writing the then -current Reference Number. (11) If there is a change in the Reference Number during the Term, LN may, in its sole discretion on at least 30 days prior written notice to Subscriber, increase or decrease the Monthly Commitment by an amount that does not exceed, on a percentage basis, the change in the Reference Number. 3. Lexis+ Product and Charges 3.1 This Section 3 amends the Subscription Agreement with respect to the Lexis+ product offering described below. The term of Subscriber's commitment for the Lexis+ product offering will begin upon the date Subscriber's billing account ("Account Number") is activated ("Activation") and will continue for the last period set forth in Section •3.2 below (the "Committed Term"). Subscriber may not terminate this Agreement for convenience under General Terms during the Committed Term. Notwithstanding the foregoing, Subscriber may terminate this Agreement during the Committed Term for a material breach by LN that remains uncured for more than 30 days after LN receives written notice from Subscriber identifying a specific breach. LNUS Agreement (sLc) 1 4821-8063-63M 202M v6 Page 7 of 5 LEXIS+° SUBSCRIPTION AGREEMENT a LexisNexis° FOR STATE/LOCAL GOVERNMENT (NEW SUBSCRIBER VERSION) If Subscriber terminates this Agreement pursuant to this Section, then Subscriber will pay all charges Incurred up to the date of termination. -- _ exis+_'Content. Product SKU Number Number of Users Lexis® for Microsoft® Office with Document Tools 1000761 24 TX Jurisprudence 1011496 24 All Briefs, Pleadings & Motions 1010612 24 All Legislative Bill Histories 1509667 24 National Primary Enhanced 1011511 24 TX Practice Library 1010629 24 Lexis+TM' Practical Guidance - State & Local Government 1534660 24 3.2 In exchange for access to the Lexis+ Content, Feature and/or Service set forth in Section 3.1 above, Subscriber will pay to LN the following amount (the "Monthly Commitment") during the periods set forth below. 3.3 During the Term, LN may make content and features available to Subscriber that are not included in the Lexis+ Content described above at an additional charge ("Out of Plan Materials"). Authorized Users trying to access Out of Plan Materials will be notified of the additional charges before the materials are displayed. If an Authorized User accesses the Out of Plan Materials, Subscriber will pay the transactional charge(s) displayed at the time of access. If Subscriber does not initial below, Out of Plan Materials will be excluded from Authorized. User's search. To have Out of Plan Materials available for your Authorized Users, initial here (Initial) 3.4 Use of Lexis+ under this Agreement is available to Subscriber and its Authorized Users (defined in the General Terms). 3.5 LN may temporarily suspend access to Lexis+ until all unpaid amounts are paid in full. No claims directly or indirectly related to this Agreement with respect to amounts billed or payments made under this Agreement may be initiated by Subscriber more than 6 months after such amounts were first billed to Subscriber. 4. Closed Offer The prices and other terms are subject to change if Subscriber has not submitted a signed original or copy on or before 8/30/2023. 5. Confidential Information Subject to any state open records or freedom of information statutes, this Agreement contains confidential pricing information of LN. Subscriber understands that disclosure of the pricing information contained herein could cause competitive harm to LN and will receive and maintain this Agreement in trust and confidence and take reasonable precautions against such disclosure to any third person. This Section 5 will survive the termination or expiration of this Agreement. 6. Support and Training LNUS Agreement (SLG)'I 4821-8063-6362 202209 v6 Page 2 of 5 LEXIS+® SUBSCRIPTION AGREEMENT LexisNexis° FOR STATE/LOCAL GOVERNMENT (NEW SUBSCRIBER VERSION) During the Term, Subscriber, with the support of LN, agrees to encourage the effective use of Lexis+ through: -(a) Meaningful participation in additional ongoing programs presented by LN to update and train Authorized Users; (b) Authorize the periodic distribution of memos or other communications by LN and/or Subscriber to Authorized Users; and (c) The periodic review with LN of Subscriber's Authorized User's use of materials and training under this Agreement 7. Miscellaneous 7.1 This Agreement does not bind either party until it has been accepted by both parties. Subscriber may accept this Agreement by signing below. LN will accept this Agreement by providing Subscriber with access to Lexis+ or by signing below. 7.2 -if'Subscriber issues -a purchase order in connection with the Agreement, Subscriber acknowledges and agrees that the purchase order shall be for Subscriber's internal purposes only and shall not modify or affect any of the other terms or conditions for access to the Online Services. LEX/SNEXIS WILL NOT ACCEPT ANY CHANGES, CORRECTIONS OR ADDITIONS TO THIS AGREEMENT UNLESS SUCH CHANGES ARE EXPRESSLY ACCEPTED BY LN IN WRITING. SUCH CHANGES WILL HAVE NO LEGAL EFFECT. AGREED TO AND ACCEPTED BY: Subscriber: Brazos County District Attorney [MUST BE CO ETED BY SUBSCRI R] Authorized Subscriber Signature: Printed Name: u fq N G Pi✓F 1 Job Title: i) LL tXrY :lam D Co t�— Date: LexisNexis, a division of RELX Inc. BY Authorized Signature: .� F. Digitally signed byKorinne Name: Job Title: Pricing Ana Date: �/' ` Date: 2023.07.26 05:34:16-04'00' 1 LNUS Agreement (SLG)14821-8063.6362 202209 v6 Page 3 of 5 (V LexisNexis° LEXIS+® SUBSCRIPTION AGREEMENT FOR STATE/LOCAL GOVERNMENT (NEW SUBSCRIBER VERSION) CUSTOMER INFORMATIQN (Plea`se type: or print)El�i';��'7' Organization Name: Full Legal Name Brazos County District Attorney Billing Frequency: ® Monthly ❑ Annually Physical Address Invoice Address Street Address: on file on file City: State: Zip: County: Telephone: Fax: Parent Company: if applicable) Type of Organization: ❑ Legislative Professional User: Support Staff: ❑ Judicial ❑ Executive Practicing Area of Law: .Employer Identification Number. Bar No: Issuing State: Date Issued/Expiration Date: Organization Web Address: Tax Exempt: ® Yes (attach Sales Tax Exemption Certificate) MSA: ❑ Yes ® No ❑ No Tax ID No: State Contract No: (If applicable) PO No: (If applicable) Contacts: Name Installation: on file Billing: Policy/Legal Notification: Scheduling/Training: Telephone on file Email on file LNUS Agreement (SLG)14821-8063-6362 202209 v6 Page 4 of 5 �- LEXIS+® SUBSCRIPTION AGREEMENT �• LexisNexis� FOR STATE/LOCAL GOVERNMENT (NEW SUBSCRIBER VERSION) Name Telephone Super Admin• Email IP Address LNUS Agmement (SLG)14821-80BM362 202209 v6 Page 5 of 5 BRAZOS COUNTY HEALTH DISTRICT LABORATORY FLOORS SERVICE CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Contract No. CIP 23-604 Bryan, Texas 77803 Page 1 of 11 Pages Telephone (979) 361-4292 GENERAL REQUIREMENT FOR CONTRACT I, LNuo,.A 0�,m 6eg4 as a duly authorized representative ofI ,e14ad//D(W. e. "Contractor" willingly attest to perform (or deliver) as per Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. PROJECT TIMELINE Project will start upon receiving purchase order and will be completed by September 30, 2023. PREVAILING WAGES RATES The Contractor shall be responsible for following all provisions of Chapter 2258 of the Government Code relating to the payment of prevailing wages. The wage rates to be used are included in Exhibit B attached. A Contractor or'subcontractor who violates this section shall pay Brazos County $60 for each worker employed for each calendar day or part of the day the worker is paid less than the wage rates stipulated in Exhibit B. ASSIGNMENT The successful offeror may not assign, sell -or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be tenninated unless a mutual agreement is reached -with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by -an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, Legislative Certification & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a responsetto this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees Contract No. C1P 23-604 BRAZOS COUNTY, TEXAS Page 2 of 11 Pages to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf_ info_forml295.htm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and.Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be. made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may inchide,'but not limited to,.expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. Contract No. CIP 23-604 BRAZOS COUNTY, TEXAS Page 3 of 11 Pages In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the contractor written notice of such termination of locations a minimum of thirty (30) days in advance. SUBCONTRACTING Any subcontracting must be approved prior to commencement of the Contract by Brazos County. INVOICES & PAYMENTS Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice once all work is complete and accepted by Brazos County. Prior to any and all payments made for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. Retainage of 5% will be withheld from each invoice for the duration of the contract until the County accepts the work as 100% complete and receives all warranties, manuals, releases of lien and other closeout documents. Upon final acceptance by the County, retainage will be released to the Contractor. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code § 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. Contract No. CIP 23-604 BRAZOS COUNTY, TEXAS Page 4 of 11 Pages. GOVERNING FORMS In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the contractor; the terms of this contract shall supersede. GOVERNING LAW AND VENUE This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Cleric. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall He exclusively in Brazos County, Texas, notwithstanding anything to the contrary. COMPLIANCE WITH LAW The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. Contract No. CIP 23-604 BRAZOS COUNTY, TEXAS Page 5 of 11 Pages SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and worlananship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of 1 000 000. in the event any work is sublet, the contractor shall require the subcontractor -similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability I986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies will be acceptable with prioi approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- BRAZOS COUNTY, TEXAS Contract No. CIP 23-604 Page 6 of 11 Pages propelled vehicles used in connection with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGESIWAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY, TEXAS CONTRACTOR: Sales Contract Name: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County ,fudge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 Phone Number: Contract No. CIP 23-604 Page 7 of 11 Pages Billing Info; FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the 'obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT This contract represents the.entire and integrated agreement between Brazos County and the contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended. by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the contractor shall be retained and made available -by the contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by contractor and made available for any time -period required by state or federal law. If changes occur in the governing state or federal law, regarding 'retention records, contractor shall comply with such changes. if an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is Contract No. CIP 23-604 BRAZOS COUNTY, TEXAS Page 8 of 11 Pages mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. AUDIT RESPONSIBILTY The contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. BRAZOS COUNTY, TEXAS Contract No. CIP 23-604 Page 9 of 11 Pages V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLEtED. FAILURE TO COMPLETE THIS SECTION WELL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. a. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; b. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's. Court; c. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. d. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. e. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file, The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. f. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title (Owner, Officer, Director, Manager, Etc.) Contract Na. CIP 23-604 BRAZOS COUNTY, TEXAS Page 10 of 11 Pages LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in'the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via crass -referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sain.gov),.wliicli is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov.The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract,The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2271: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize,, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly awned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. if Respondent is required to make a verification pursuant to Section 2274,002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that, verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274,002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why tie verification is not required. Company Name s� a d L�s.t 6 ®� �� c . Authorized Company Address: • L O Contract M CIP 23-604 III IIi11100I��,, D/b . �P.•GpRPp�T •� o AL zoos ; 1�11e%ttt"%�, Contract No. C1P 23-604 BRAZOS COUNTY, TEXAS Page 11 of 11 pages CERTIFICATION OF BID C?: • coRao,�r s� o The undersigned further affirms the non -debarment statement above, that they are du13 audi� execute this contract, that this bid has not been prepared in collusion with any other vendor,mnd„ contents of this bid have not been communicated to any other vendor prior to the official opetiing�f�$� .. bid. - 0 Signed By: Title: Typed Name:f'a�.l L"L.a. "e- -- Company Name: �,�� IA4 Phone Number; �� Email Address: do b -5c, • e0,22 Mailing Address: Z. P.O. Box or Street City State Zip Employer Identification Number; &® o t5� -5 �z d by mmission s' Court on this day of Au& us' l 2023 by lding the position of Ca IA p TY Jik Dro 6 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. ❑ V.T.C.A. Local Government Code §262.0276'for Tax Verification (PAGE 9) O Legislative Certification & Debarment Verification (PAGE 10) ❑ All Addendums (if applicable) ❑ Certification of Bid (PAGE 11) Garland/DBS, Inca 3800 East 91 &t Street ' - Cleveland, OH 44105B. Phone: (800) 762-8225 • I , sinbe 1 S'9'6 Fax: (216) 883-2055 �. ROOFING MATERIAL AND SERVICES PROPOSAL Brazos County Health Department Laboratory 201 N Texas Ave Bryan, Texas 77803 Date Submitted 06/06/2023 Proposal #: 25-TX-230580 .MICPA # PW1925 TEXAS General Contractor License #: Not Required Purchase orders to be made out to: Garland/DBS, Inc, Please Note: The following budget/estimate is being provided according to the pricing established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Racine County, WI and OMNIA Partners, Public Sector (U.S. Communities). Garland/DBS, Inc. administered an informal competitive process for obtaining quotes for the project with the hopes of providing a lower market -adjusted price whenever possible. Scope of Work: Fluid Applied Flooring 1, install fans and ventilation equipment as required to minimize smell at the health department. 2. Secure and tape off the work area, install floor protection as needed, and cover the HVAC returns in the workspace. 3. Brazos County to remove any appliances and refrigeration equipment. 4. Remove the existing floor coating and prepare the existing concrete surface for a new profile, Diamond grind the floor surface and/or shot blast to a gritsurface as needed. 5. Once the floor area is prepared per manufacturer standards, install a layer of primer. and Let cure. 6. Install a body coat (base coat) and broadcast flake into the body coat per manufactures application instructions. Let cure. Brazos County to choose thecolor of the flake pattern. 7. Install the first layer of the clear coat and let cure per manufactures application Instructions. 8. Install a second layer of clear coat and let cure per manufactures application Instructions. 9. Brazos County to remove and reinstall back vinyl floor trim. 10. Approx. 780 square feet of flooring. Cpsnr,,, v:�;rrp� Ir"yln"i'Cr�,^�.i..:2?.cry-:®,r�«T "« ":. l� 1 :S, � 1h.$ !, -^7' Yam., , �:'n!7,y",�ni�,�v��K .T � �,��STF;'ijti t � '€'�n''p ,y r�{f1�1! tffw'�a�+TdN� t�`�� i L f�i j ��• � I r 't �,"P''ro �,r :1�i�:..1�Y� ,u�,,..v...;a .r? .w „a� c wGu. .cr..,,.....•.e, w res: _, l,�w, a�.G�. � �..� C �.�,f,JJ. �.._c�':. ,.�. Page 1 of 2 Please Note — The construction industry is experiencing unprecedented global pricing and availability pressures for many key building components. Specifically, the roofing industry is currently experiencing long lead times and significant price increases with roofing insulation and roofing fasteners. Therefore, this proposal can only be held for 30 days. DBS greatly values your business, and we are working diligently with our long-term suppliers to minimize price increases and project delays which could effect your project. Thank you for your understanding and cooperation. Clarifications/Exclusions: 1. Permits are excluded. 2. Plumbing, Mechanical, Electrical work is excluded. 3. Interior Temporary protection is included. 4. Any work not exclusively described in the above proposal scope of work is excluded. If you have any questions regarding this proposal, please do not hesitate to call me at my number listed below. Respectfully Submitted, Jarod Miller Garland/DBS, Inc. (216) 430-3606 Page. 2 of 2 THE TEXAS A&Ml UNIVERSITY SYSTEM 301 Farrow Street, 2nd Floor College Station, Texas 77840 Minimum Prevailing Wage Rate County: Brazos CLASSIFICATION RATE NOTES Acoustic Ceiling Installer 15.73 Asbestos Abatement Worker 13.06 Carpenter 15.95 Concrete - Pour and Finish 15.39 Crane Operator 26.40 Driver 14.47 Drywall Installer 16.20 Electrician •-- Journeyman 25.70 Electrician - Apprentice 20.35 Elevator Mechanic - Journeyman 55.83 Elevator Mechanic - Apprentice 48.10 Fire Protection - Controls 17.72 Fire Protection - Pipefitter 20.61 Formwork Builder 14.58 Glazier 17.69 HVAC - Journeyman 25.09 HVAC -Apprentice 15.81 HVAC - Controls 21.80 Insulator 16.01 ironworker 17.42 Laborer/Helper 12,73 Mason 19.13 Equipment Operator - Light 14.97 Equipment Operator - Heavy 16.76 Painter 13.18 Pipefitter - Journeyman 32.50 Pipefitter - Apprentice 19.35 Plasterer 15.51 Plumber -Journeyman 30.74 Plumber - Apprentice 20.32 Reinforcing Steel Worker 15.78 Roofer 19.94 Stone Mason 18.12 Terrazzo Installer 13.08 Tile Setter 15.73 Waterproofer 14.91 Note; Listed minitnum prevailing wage rate Is the base hourly wage rate 'Including fringes. July 14, 20'2'3 Honorable !Caren McQueen Brazos County Clerk Imaging and Indexing of Marriage Records SUMMED BY: Billy Gerwick Account Executive billy.gerwick@kofile.com (832) 373-9124 Koffle"" 6300 Cedar Springs Road, Dallas, TX 75235 p:214.442.6668 i f:214.442.6669 infoCkofile.com I www.Kofile.com Dear Honorable Karen McQueen, This proposal addresses the imaging and indexing of Brazos County Clerk's marriage records and is presented by Kofile Technologies, Inc. (Kofile). Note that prices for the inventory herein are good for 90 days from the date of this assessment. Kofile Technologies, Inc. (Kofile) is uniquely qualified to complete Brazos County Clerk's modernization goals by taking an innovative approach to this project to ensure a successful outcome. Kofite's basis for success is decades of experience, realistic solutions, and professional analysis and each project is unique and deserves special attention. Our team provides realistic solutions, professional analysis, and innovative archival products to equip records stewards with the information and resources needed to preserve collections. ARCHIVAL DIGITIZATION Imaging a document and digitizing a collection creates an electronic representation of the original archival record. This process is not meant to replace the archival record, but to aid in its preservation. The image serves as a reference tool and is a back-up if the original is damaged or destroyed. Archival digitization includes capture and processing (custom image enhancement and cleanup) and optimization for access. Kofile's services are unique because materials are addressed according to their conditions and fold endurances without blind, automatic scanner feeds. Technicians are trained to handle fragile and historical documents and use the best hardware and software available. Many projects involve re- work for collections already imaged or indexed by low -bid vendors. With Kofile, images are the highest quality and are free of distortion and loss of information due to image capture. Kofile always defaults to U.S. National Archives and Records Administration (NARA) technical guidelines for digitization. Upon request, Kofile stores on electronic security back up of all images in case of loss, damage, or destruction by fire or natural disaster. SAMPLE PHASE DELINEATION , rrr>flunor� ars,��r Gow � oottot to tt1Du 4W "Joilim 4W tolr MIGN 4 Iand� Mr r4 (own umn r* all .w nuloaln twSRUt ttl sxoto ., mau a* Go trio} ttor 011111' :t4in Kkt�..tli'YS IfiLii C4!! NMI[ [mix jPrt®))) tcucr!�iu 591SL),L a IMAGING OVERVIEW Operators observe each page during capture. For faint or illegible pages, the operator marks the page, readjusts the scanner, and employs contrast toots. If unsuccessful, the operator indicates and inserts a review form for the quality assurance team to assess. The page is marked with a "Best Possible Brazos County Clerk July 14, 2023 Imaging and Indexing of Marriage Records © Kofile. Inc. All rights reserved. 1 2 Image Indicator" or treated with further enhancements. Images are captured at a minimum of 300 dpi at 256 bi-tonal or gray levels. This ensures the highest image quality for documents with poor contrast and difficult -to -read information. Images accumulate as Group IV bi-tonal images in a standard TIFF or PDF format. Images are optimized and scaled for system output. The amide imphes that Partial document desha*tion is not tool. This is unacceplahle and contrary to any piesetvation standaid. Motile has the exImiewe and expeitise to handle fiasgile documents and adds ess the ph fsicul pieseivahon of the source document. la'Jlfe: H,rgrns, trsste. 6': ratdet "s !i(fi�r Firse�rmg U1Laest i no�ty r?rrot�s b� �;urrrry /Frr�: lame Crn,�rq-�°d F�ges Cr�mSrc it`4ca laL:lr� 1'raasYak- Covuet 3 Prerx, Angasl11, IS IMAGE PROCESSING AND ENHANCEMENT IMAGEPERFECT is Kofile's proprietary digital SLR -based software which utilizes proprietary algorithms, critical for capturing different densities and quality levels in a collection, to provide optimal quality and uniform images. Image Perfect measures each image at a minimum for the following attributes: ■ White -on -white images • Tone correction ■ Synchronizing images from different scanners ■ Floating page cropping & segmentation • Resolution adjustments • Rotating & de -skewing images Metadata Normalization Kofile utilizes the Microsoft@) SQL database as the underpinning for its production systems and IMAGEPERFECT allows operators to interactively build and edit image processing scripts, which can be saved for batch processing. Progress tracking capabilities can identify exceptions enabling supervisors to quickly and efficiently correct problems. This software automatically detects and compensates for a scanner(s) variances. The Assured Image delivers consistent, high -quality output. IMAGEPERFECT enables repair of the currently displayed image without rescanning which could compromise image integrity, and uses custom image clean-up and enhancements such as deskew, despeckle, character repair, and zonal processing to improve legibility. Kofile maintains 100% document integrity and image control with exclusive image locking capabilities. The processing procedures will not allow for information from rescanned pages to cut and paste accidentally into Brazos County Clerk July 14, 2023 Imaging and Indexing of Marriage Records Ca Kofile, Inc. All rights reserved. 1 3 the incorrect page. Quality Targets permit operators to view image quality at scan. Images, even those scanned on different devices, are "normalized." Rather than using ad -hoc algorithms and tricks, this software measures image quality and propagates this data through the imaging chain. Quality Targets serve as the foundation for quality assurance analysis. Quality Targets (pictured herein) establish the baseline digital capture quality of the scanner during scanning. Therefore, Kofile can measure the digitization physics at the time of capture. IMAGEPERFECT measures each image at a minimum for. ■ Target dpi ■ Target Tone scale & correction • Color Management • Brightness/Contrast Correction ■ Gamma Adjustment ■ White Balancing • Page Orientation ■ Exposure uniformity • Color reproduction data If applicable to the project, Kofile performs negative Photostat polarity reversal (so that all characters are black on a positive background). The document certification strip (file strip) is inverted to match the polarity of the final image. If requested, annotations are supported to allow the addition of Name, Book Type, Volume, and Page on the image. Image quality metadata is captured as part of the image header along with a secured digital signature that certifies the fidelity and integrity of every image scanned. Brazos County Clerk Imaging and Indexing of Marriage Records July 14, 2023 @) Kofile, Inc. All rights reserved. 1 4 Quality Control (QC) Our Quality Control (QC) process ensures that all images are certified. Each Image is sight checked during QC. Each page is checked to ensure there are no missing pages, double feeds, or "A" pages, which may have been added. Every image is inspected and a statistical, random, batch -based review of 87o of the inventory is conducted before delivery. Brazos County Clerk can receive an image log noting the steps employed. Advanced Equipment Kofile can scan mixed -sized and large -format documents. Kofile employs a range of scanners to tailor imaging services to the document that requires imaging. All of scanners employ page detection to adjust for varying sizes of paper and, more importantly, thicknesses to reduce "pull-throughs" on thin papers following thick bond. Fragile documents are imaged by hand and not fed through an automated Document feeder. Kofile's technicians are trained to handle fragile documents. ARCHIVAL INDEXING Data integrity is essential. Kofile's proprietary indexing software and keying procedures is proven 99.25 o accuracy. Prior to indexing, Kofile conducts a comprehensive assessment of Brazos County Clerk's indexing specifications to ensure accurate and consistent indexes, guaranteeing quick searches for users. During the assessment, Kofile documents established methods of indexing specific instruments, Brazos County Clerk July 14, 2023 Imaging and Indexing of Marriage Records © Kofile. Inc. All rights reserved. 1 5 clarifying terminology, and the standards used to enter names, dates, and other basic required information. This analysis differentiates the following: ■ Cross-indexed documents ■ Differentiation between individual names & corporation names ■ Government departments & agencies • Alternate & alias names • Abbreviations, titles, & naming consistency (e.g., hyphens, nos., spaces, & suffixes) Kofile's quality control procedures (QC) ensure that managers and supervisors internally research and answer questions about any problematic process. Kofile will contact Brazos County Clerk for any clarification and/or decisions needed. Client involvement demonstrates Kofile's pride in building successful professional relationships. Data Entry Procedures Consistently keyed fields will improve document retrieval and build a dependable, searchable database. To accomplish this, two technicians separately key the same entry for every field. Software is then utilized to ensure those separate entries match. Fields that do not match are sent to a supervisor to determine the issue, after which the entry is sent to a third technician to key a final time. With this methodology, each field is blind -keyed at least twice, and up to three times. Any amendments are communicated with Brazos County Clerk via an exception list. Some exceptions are to be expected as not all records contain all fields noted. Kofile will establish rules for these abnormalities once the project commences. SCOPE OF SERVICES General treatments and services are outlined in the following. Services are tailored to the needs of the specific item. Image —Archival image Capture, Image Processing, Clean Up, & Enhancements (IM) ■ Capture images at a minimum of 300 dpi at 256 gray levels, ensuring the highest quality for poor contrast and legibility. Gray -scale ensures optimum resolution for each page. ■ Images accumulate as bi-tonal images in a standard PDF or Group IV TIFF format. • IMAGE PERFECT, Kofile's proprietary software, ensures the optimum image quality with custom image clean up and enhancements such as deskew, despeckle, character repair, polarity reversal, and zonal processing. ■ Crop excess blank space around image. This may involve manual cropping to insure best quality image. • Images are named (tagged for the directory file structure) at case level by book, volume, and page. ■ Images are grouped (stapled) together to form documents. Cases are grouped and indexed to form documents by case number. ■ If applicable, images are optimized and scaled for system output. • Annotations are supported to enable the electronic addition (either custom or Book/volume/Page) on the digital image to assist in recording keeping. • When multiple documents (Deeds, Birth Record, etc.) exist on a single page, images are split so that each document is viewable individually. In the case of Vitals, this service incurs additional charges. • STITCHING: If identified, images receive stitching where necessary, such as entries that horizontally span the length of more than one page. Amendments are stitched to the appropriate -Certificate and indexed in place of the original Certificate. Brazos County Clerk Imaging and Indexing of Marriage Records July 14, 2023 G Kofile, Inc. All rights reserved. 1 6 • Brazos County Clerk receives a MASTER in a medium suitable to the project size (e.g., SFTP, USB). ■ Kofile can hold a security copy of all images for safekeeping. Archival Indexing /ID) • Key and blind re -key verify documents. • Formatting of metadata (indexes) per the requirements of Brazos County Clerk's System vendor. ■ If requested, Kofile can provide a Disaster Recovery electronic offsite backup of metadata. • Indexing fields, as applicable, and identified here: ■ Bride ■ Groom ■ Date of Marriage • Recorded Date ■ Doc Number ■ Book ■ Volume ■ Page PROJECT PRICING This project is presented via TXMAS Contract No. TXMAS-18-3602. Please reference this number on the P.O. Without a signed agreement, prices are good for 90 days. Pricing is based on estimated page counts and condition levels. Pricing is finalized upon review at the Kofile lab. Billing occurs on actuols per mutually agreed upon pricing, not to exceed the P.O. without authorization. Marriage Record 58-62 2.270 2,270 Legal $2.428.90 $10,215.00 $12-643.90 Marriage Record 63-75 2,418 2,418 Letter $2587.26 $10,881.00 $13,468.26 PROJECT TOTAL $5,016.16 $21.096.00 $26,112.16 Please reference Contract No. TXMAS-18-3602 directly on the P.O. Kofile has prepared a 'Shopping Cart' in TxSmartBuy so Brazos County Clerk can complete this purchase - See Link: httr)s:11852252.secure.netsuite.com/c.852252/checkout/lo-gin.ssr)?&n=2&sc=1 &cartid=20488i 14&send er-17reserve@kofile.com&dotetime=2023 7 14 11 14 followina TXMAS line items: IMGP702 92030 Archival Imaging of Unbound Positive / Manuscript I Page $1.071 4,688 S5,016.16 IND702 920211 Backfile Archival Indexing of Vitals / Manuscript Doc. S4.50 4,688 $21,096.00 TOTAL $26,112.16 Brazos County Cleric Imaging and Indexing of Marriage Records July 14, 2023 ® Kofile, Inc. All rights reserved. 1 7 This proposal shall be governed by the terms of use found of https:Ukofile.com,/termsandconditioos. -PoolintTerms: Pay 50%'up6n inventory pick-up with the balance due upon project completion. C R ACCEPT Signature of Authorized Official . Print Name of Authorized Official Title of Authorized Official Date KOFILE ACCEPTANCE Michael Cobb Signature, of Authorized Official Michael Cobb Print Noire of Authorized Official Regional Vice President Title of Authorized Official Date 7-17-23 ACCESSIBILITY OF RECORDS Records held at Kofile are maintained as private and confidential material. Brazos County Clerk is guaranteed access to records via email or toll -free fax at our expense. Upon receipt of a records request, Kofile will flag the requested record and verity inventory control, pull supporting paperwork, and email/fax a response to the approved requester or alternate. The turnaround time for a records request will meet or exceed requirements. Please note that all records (including volumes, documents, digital images, metadata or microfilm) serviced by Kofile shall remain the property of Brazos County Clerk. This policy applies to any agreement, verbal or written, between Brazos County Clerk and Kofile. The records are not used by Kofile other than in connection with providing the services pursuant to any agreement between Kofile and Brazos County Clerk. The records are not commercially exploited by or on behalf of Kofile, its employees, officers, agents, invitees or assigns, in any respect. Please let me know if you have any questions. We look forward to serving Brazos County Clerk and to working together for the preservation and access of its public and historical assets. Sincerely, Billy Gerwick B " c: (832) 373-9124 e: billy.gerwick@kofile.com rac Brazos County Clerk Imaging and Indexing of Marriage Records July 14, 2023 m Kofile. Inc. All rights reserved. 1 8 �K T• E 0 •. '* Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 May 4,2023 Ingram, Wallis & Company, P.C. 2100 E Villa Maria Rd. Ste. 100 Bryan, TX 77802 Re. Renewal of Contract #24-00SR for Independent Auditor Services for Brazos County. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Independent Auditor Services 24-005, previously known as 22-002. All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from October 1, 2023 to September 30, 2024. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to pnelson@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4291. Contact Name: Richard Webb Title: Vice President E-Mails rwebb(a).ingram-wallis.com Telephone: 979-776-2600 INGRAM, WALLIS & COMPANY, P.C. Authorized Signature Date ZO OUN Duane Peters, County Judge Date Ingram,Wallis &Co.,P.c. CERTIFIED PUBLIC ACCOUNTANTS October 13, 2021 To Honorable Duane Peters, County Judge and the Honorable County Commissioners and Management of Brazos County, Texas We are pleased to confirm our understanding of the services we are to provide Brazos County, Texas (the "County") for the years ended September 30, 2021, 2022, 2023, 2024, and 2025. We will audit the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of Brazos County, Texas as of and for the years ended September 30, 2021, 2022, 2023, 2024, and 2025. We will also: • Audit the financial statements of the governmental activities and the general fund, including the related notes to the financial statements of the Brazos County Health District (the "District") as of and for the years ended September 30, 2021, 2022, 2023, 2024, and 2025. • Audit the statements of revenues, expenditures and changes in fund balance -budget and actual - regulatory basis of the Texas Juvenile Justice Department Grant Funds of Brazos County, Texas (the "Department"), including the related notes to the financial statements for the years ended August 31, 2021, 2022, 2023, 2024, and 2025. The financial statements will be prepared on the basis of the financial reporting provisions of the Texas Juvenile Justice Department, which is a basis of accounting other than accounting principles generally accepted in the United States of America, to comply with the requirements of the Texas Juvenile Justice Department. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the County's and District's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting. Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagements, we will apply certain limited procedures to the County's and District's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by U.S. generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: T. 979.776.2600 T. 979.77.1.77S9 E. 2100 East Villa .Maria, Sithe 100 • Bryan, Texas 77802 1) Management's Discussion and Analysis. 2) Pension Plan Information 3) Other Post -Employment Benefits Information 4) Budgetary Comparison Schedules 5) Infrastructure Condition Data We have also been engaged to report on supplementary information other than RSI that accompanies the County's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the financial statements as a whole, in a report combined with our auditor's report on the financial statements: 1) Schedule of expenditures of federal and state awards. 2) Combining and individual non major fund financial statements The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor's report will not provide an opinion or any assurance on that other information. 1) Introductory section 2) Statistical section Audit Objectives The objective of our audit is the expression of opinions as to whether the County's and District's financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and as to whether the Department's financial statements are fairly presented, in all material respects, in conformity with the financial reporting provisions of the Texas Juvenile Justice Department. The objective of our audit is also to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. The objective also includes reporting on — Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. • Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal and state statutes, regulations, and the terms and conditions of federal and state awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and the State of Texas Uniform Grant Management Standards (UGMS), including the State of Texas Single Audit Circular. The GovernmentAuditing Standards report on internal control over financial reporting and on compliance and other matters will include a paragraph that states that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The Uniform Guidance and UGMS report on internal control over compliance will include a paragraph that states that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance and UGMS. Both reports will state that the report is not suitable for any other purpose. Our audits will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance and UGMS, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance, UGMS, and other procedures we consider necessary to enable us to express such opinions. We will issue written reports upon completion of our Single Audits. Our reports for the County will be addressed to the Honorable Duane Peters, County Judge and the Honorable County Commissioners of Brazos County, Texas. Our reports for the District will be addressed to the Brazos County Board of Health. Our reports for the Juvenile Probation Department will be addressed to the Brazos County Juvenile Board. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis -of -matter or other -matter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. Audit Procedure"eneral An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf ofthe government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, an unavoidable risk exists that some material misstatements or noncompliance may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; schedule of expenditures of federal and state awards; federal and state award programs; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures —Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance and UGMS, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal and state award program. However, our tests will be less in scope than would be necessary to render anopinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance and UGMS. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, the Uniform Guidance, and UGMS. Audit Procedures —Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests. of Brazos County's compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance and UGMS requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal and state statutes, regulations, and the terms and conditions of federal and state awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable -procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of Brazos County's major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures wiII be to express an opinion on Brazos County's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance and UGMS. Management Responsibilities Management is responsible for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal and state awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal and state awards, and all accompanying information in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations (including federal and state statutes) and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, including identification of all related parties and all related -party relationships and transactions, (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance and UGMS, (3) additional information'that we may request for the purpose of the audit, and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us' in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. Management is also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance and UGMS, it is management's responsibility to evaluate and monitor noncompliance with federal and state statutes, regulations, and the terms and conditions of federal and state awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. You are responsible for identifying all federal and state awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal and state awards (including notes and noncash assistance received) in conformity with the Uniform Guidance and UGMS. You agree to include our report on the schedule of expenditures of federal and state awards in any document' that contains and indicates that we have reported on the schedule of expenditures of federal and state awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal and state awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal and state awards in accordance with the Uniform Guidance and UGMS; (2) you believe the schedule of expenditures of federal and state awards, including its form and content, is stated fairly in accordance with the Uniform Guidance and UGMS; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal and state awards. You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions: or interpretations underlying the measurement' or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. With regard to including the auditor's report in an exempt offering document, you agree that the aforementioned auditor's report, or reference to Ingram, Wallis & Company, will not be included in any such offering document without our prior permission or consent. Any agreement to perform work in connection with an exempt offering document, including an agreement to provide permission or consent, will be a separate engagement. With regard to an exempt offering document with which Ingram, Wallis & Company is not involved, you agree to clearly indicate in the exempt offering document that Ingram, Wallis & Company is not involved with the contents of such offering document. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Engagement Administration, Fees, and Other While we do not anticipate using third -party service providers, we may from time to time and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management's responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal and state awards, summary schedule of prior audit findings, auditor's reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. We will provide copies of our reports to Brazos County; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Ingram, Wallis & Company, P.C. and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the cognizant or oversight agency for audit or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Ingram, Wallis & Company, P.C. personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the cognizant agency, oversight agency for audit, or pass -through entity. If we are aware that a federal or state awarding agency, pass -through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. We expect to begin our audits in early December and to issue our reports no later than March 15. Diana Wagner is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fee for these services will be at our standard hourly rates. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. See Exhibit A for our pricing proposal. Our invoices for these fees are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to Brazos County, Texas and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, —_t-n gnorrvt . lW aUL. + ImPalp , P.C. Ingram, Wallis & Company, P.C. RESPONSE: This letter correctly sets forth the understanding of Brazos County, Texas. Management signature: Title: Date: Governance signature: Title: Date: EXHIBIT A Brazos County, Texas Partners Managers Staff Accountants Clerical Total Hours Pricing Proposal Planning Interim 1 5 7 15 15 18 23 38 (Fee not to exceed) Total Hourly FY21 Final Hours Rates Total 13 19 $ 175.00 $ 3,325 350 372 $ 132.00 $ 49,104 210 243 $ 88.00 $ 21,384 8 8 $ 65.00 $ 520 581 642 $ 74,333 Community Supervision *Under separate engagement letter (Fee not to exceed) and Corrections Dept Total Hourly FY21 Planning Interim Final Hours Rates Total Partners 1 1 3 5 $ 175.00 $ 875 Managers 1 3 60 64 $ 132.00 $ 8,448 Staff Accountants 3 4 31 38 $ 88.00 $ 3,344 Clerical - - 2 2 $ 65.00 $ 130 Total Hours 5 8 96 109 $ 12,797 Texas Juvenile Justice (Fee not to exceed) Dept Grant Funds Total Hourly FY21 Planning Interim Final Hours Rates Total Partners 1 1 2 4 $ 175.00 $ 700 Managers 2 3 57 62 $ 132.00 $ 8,184 Staff Accountants 3 4 15 22 $ 88.00 $ 1,936 Clerical - - 2 2 $ 65,00 $ 130 Total Hours 6 8 76 90 $ 10,950 EXHIBIT A - Continued Health District Partners Managers Staff Accountants Clerical Total Hours TOTAL Partners Managers Staff Accountants Clerical Total Hours Pricing Proposal Planning Interim 1 1 2 3 6 6 Total Final Hours 2 89 54 2 147 (Fee not to exceed) Hourly FY21 Rates Total 4 $ 175.00 $ 700 94 $ 132.00 $ 12,408 59 $ 88.00 $ 5,192 2 $ 65.00 $ 130 159 $ 18,430 (Fee not to exceed) Total Hourly FY21 Planning Interim Final Hours Rates Total 4 8 20 32 $ 175.00 $ 5,600 12 24 556 592 $ 132.00 $ 78,144 24 28 310 362 $ 88.00 $ 31,856 - - 14 14 $ 65.00 $ 910 40 60 900 1,000 $ 116,510 Fees not to exceed: FY22 FY23 FY24 FY25 Brazos County, Texas $ 74,333 $ 74,333 $ 74,333 $ 74,333 Community Supervision and Corrections Dept $ 12,797 $ 12,797 $ 12,797 $ 12,797 Texas Juvenile Justice Dept Grant Funds $ 10,950 $ 10,950 $ 10,950 $ 10,950 Health District $ 18.430 $ 18,430 $ 18,430 $ 18,430 $ 116,510 $ 116,510 $ 116,510 $ 116,510 BRAZO S COUNTY, TEXAS RE -ADVERTISEMENT REQUEST FOR QUALIFICATIONS NO.22-002 INDEPENDENT AUDITOR SERVICES FOR BRAZOS COUNTY AUDIT OF THE FINANCIAL STATEMENTS AND GRANT PROGRAMS FOR EACH OF THE THREE FISCAL YEARS ENDING SEPTEMBER 30, 2021- 2023 Ingram,Wa111S & CO.,P.C. CERTIFIED PUBLIC ACCOUNTANTS Contacts: RICHARD L. WEBB DIANA K. WAGNER 979-776-2600 August 10, 2021 t BRAZOS COUNTY, TEXAS REQUEST FOR QUALIFICATIONS TABLE OF CONTENTS Section Pape 1 LETTER OF TRANSMITTAL 1 2 PREVIOUS PERFORMANCE/EXPERIENCE 2 3 AVAILABLE RESOURCES AND CONSULTANT LOCATION 13 4 METHODOLOGY AND TIMELINE 15 5 IMPACT ON COUNTY STAFF 19 6 LITIGATION 20 a 7 RFQ DOCUMENTS 21 SECTION I LETTER OF TRANSMITTAL Ingram,WalliS &CO.,P.c CERTIFIED PUBLIC ACCOUNTANTS August 10, 2021 Brazos County Purchasing Department Attn: Purchasing Agent 200 S. Texas Ave., Ste. 352 Bryan, TX 77803 :Ingram, Wallis & Company, P.C. welcomes the opportunity to present our credentials to perform professional services for Brazos County, Texas (the "County' as described in the accompanying proposal. Our understanding of the work to be performed for the County in accordance with your Re -Advertisement Request for Qualifications RFQ No. 22-002 issued July 23, 2021, is as follows: • Conduct audits of the financial statements of Brazos County, Texas and the Brazos County Health District for the fiscal year ending September 30, 2021, and subsequent fiscal years. • Conduct audits of the financial statements of the Brazos County Juvenile Probation Department and Brazos County Community Supervision & Corrections Department for the fiscal year ending August 31, 2021, and subsequent fiscal years. • Conduct financial and compliance audits of Federal and State Financial Assistance Programs in accordance with Government Auditing Standards, issued by the Comptroller General of the United States and the provisions of the Uniform Guidance and the State of Texas Uniform Grant Management Standards for the fiscal year ending September 30, 2021, and subsequent fiscal years. At the conclusion of our audits, we will issue reports on the above. We will schedule our work to ensure that your reporting deadlines are met. Ingram, Wallis and Company, P.C. warrants that it is in compliance with all State of Texas laws relating to the operations of professional corporations. In addition, we warrant that our responsibilities shall not be delegated or subcontracted without the prior written permission of the County. We hope this commitment to serve is an indication of how interested we are in serving Brazos County, Texas. Should you have any questions regarding information included in our proposal or require additional information, we encourage you to contact Richard L. Webb (rwebb@ingram-wallis.com), Executive Vice - President, or Diana K. Wagner (dwagner@ingram-wallis.com), Vice -President, at 979-776-2600 or by mail at 2100 E. Villa Maria, Suite 100, Bryan, TX 77802. Sincerely, Richard L. Webb Executive Vice -President T. 979.776.2600 F. 979.774.7759 E. iwc@ingrain-wallis.com 2100 East Villa Maria, Suite 100 • Bryan, Texas 77802 SECTION 2 PREVIOUS PERFORMANCE/EXPERIENCE Client Service Team In the context of professional services, there is only one true meaningful yardstick of commitment: The experience and reputation of the personnel assigned to the engagement. Accordingly, for each of our clients, a "client service team" composed of representatives of each of our practice areas is designated. The special expertise of these individuals and their familiarity with the County will assure that all of your concerns will be addressed by personnel having the necessary technical expertise and familiarity with the County's unique circumstances. The team operates continuously on a coordinated basis to maintain the quality and responsiveness of our professional services to the client. Team Organization We recognize that the operations of the County are both unique and complex and, as such, an efficient audit of the County's financial statements will require expertise in several areas. For example, we believe that an effective audit team should not only possess expertise in the government services industry, but should also have expertise in auditing large, complex organizations. Accordingly, our proposed team is composed of individuals with the various technical backgrounds and industry expertise necessary to deal with the unique characteristics of the County. This team has been developed to provide a sound basis for ensuring that all technical,' administrative, and quality assurance requirements of the engagement are effectively carried out. The team seeks to accomplish the following: Provide clear and direct lines of communications between the team and the County's management, financial services, accounting, and operating personnel. Specify individual responsibilities and authorities for all aspects of the engagement. Apply the total technical resources and capabilities of Ingram, Wallis & Company, P.C. Although there are important "institutional" differences between accounting firms, we believe that the single most important determination of an effective client/auditor relationship is the people who perform the work. On the basis of our assessment of your service needs, we have selected a team which we feel will meet such needs completely. Responsibilities of Team Members All ofthe following persons are with Ingram, Wallis & Company, P.C., and are properly licensed to practice as a CPA in Texas: Engagement Partner. The engagement audit partner provides the expertise and experience necessary to solve complex accounting and auditing issues as they arise -to insure a smooth audit. Diana K. Wagner will serve as engagement audit partner for the County. Diana has over 20 years of experience in the full-time practice of public accounting. Her background includes service as supervising audit partner to the Texas A&M Research Foundation, City of College Station, Brazos Valley Food Bank, Brazos County Emergency Communications District, Bluebonnet Groundwater Conservation District, The George and Barbara Bush Foundation, Robertson County Emergency Services District, and the Texas A&M Easterwood Airport Passenger Facility Charge Account. 0A concurring Partner. The concurring partner provides an objective and independent review of the financial statements and reports and is available to other team members for consultation on technical accounting and auditing matters. Richard L. Webb will serve as concurring partner for the County. Rick has over 35 years of experience in the full-time practice of public accounting and is a firm - designated specialist in governmental accounting and auditing. His background includes service as an engagement or concurring audit partner to the City of Bryan, City of College Station, Texas A&M Research Foundation, Brazos County Emergency Communications District, KAMU-TV, KAMU- FM, KPVU-FM, and the Cancer Prevention and Research Institute of Texas (CPRIT) Awards of. Texas A&M Health Science Center, Texas A&M University, Texas A&M AgriLife Research and Texas A&M Engineering Experiment Station. Audit Manager.. The audit manager maintains continuing contact with each audit engagement through review of workpapers, discussions with staff accountants and meetings with client personnel. They are responsible for working with the supervising audit partner on the resolution of problems and in the overall administration of the engagement. They will also be responsible for coordinating the work performed by team members responsible for the various sections of the engagement into the overall audit plan and, ultimately, into inclusion in the basic financial statements. Teja T. Ruiz will serve as audit manager for the County. Teja has over 14 years of experience in the practice of accounting and auditing. She has served as audit manager for the City of College Station, Texas A&M Research Foundation, KAMU-TV, KAMU-FM, KPVU-FM, Health for All, the Brazos Valley Symphony Society, and Northwest Leon County Emergency Services District 93. Staff. In addition to the personnel listed above, Ingram, Wallis & Company, P.C. will assign only full-time employees who meet continuing education requirements to the audit. It is anticipated that three additional staff members will be required.. All professional staff assigned to the County engagement will have attained levels of continuing professional education which will meet or exceed the GAO requirements and those of the Texas State Board of Public Accountancy. Ingram, Wallis & Company, P.C. is local. Our partners and managers are accessible to the County's management, financial, and accounting personnel. It is understood That the individuals named in this proposal will be the individuals who actually do the work associated with the County's audits. Ingram, Wallis & Company, P.C. reserves the right to replace personnel with individuals with similar education and experience. Ingram, Wallis & Company, P.C. maintains that our success as a professional service organization requires that we maintain a rich diversity of personnel able to render excellent service to the public and to the financial community. The policy of the firm is to seek and employ men and women of skill, integrity, and enthusiasm and to provide them with the means to develop professionally, without regard to race, color, religion, sex, age, national origin, handicap, or veteran status. Resumes Resumes for these individuals are shown on the following pages. 3 DIANA K. WAGNER ROLE IN ENGAGEMENT Diana will serve as engagement partner for the County. She will ensure that our services meet your expectations and will consult on technical issues. PERTINENT EXPERIENCE Diana has over 20 years of experience in providing accounting and auditing services to the firm's clients with emphasis in governmental accounting and auditing. She has served as engagement or concurring partner on the following engagements: - City of College Station - Texas A&M Research Foundation - Brazos Valley Food Bank - Bluebonnet Groundwater Conservation District - Robertson County Emergency Services District - The George and Barbara Bush Foundation - Brazos County Emergency Communications District - Texas A&M Easterwood Airport Passenger Facility Charge Account - Brazos Valley Convention and Visitors' Bureau dba Experience Bryan College Station PROFESSIONAL AND COMMUNITY ACTIVITIES - American Institute of Certified Public Accountants - Texas Society of Certified Public Accountants - Brazos Valley Chapter, Texas Society of Certified Public Accountants - Junior League of Bryan -College Station EDUCATION Texas A&M University, BBA CONTINUING EDUCATION Diana has completed over 160 hours of continuing education in the past three reporting periods, including 84 hours in governmental accounting and auditing. 4 {�r Texas_ State Board of IPub"c Accountancy SW E. HunUmd Drive, Suite 380, Austin, Texas 78752 This individual is licensed to practice in Texas. License ID: 082714 5 EXpires: 3/31 /2022 Form No:-21050266 RICHARD L. WEBB ROLE IN ENGAGEMENT Rick will serve as the concurring partner for the County. He will provide the independent and objective review of the financial statements and will be available for consultation on accounting matters. PERTINENT EXPERIENCE Rick has over 35 years of experience in providing accounting and auditing services to the firm's clients with emphasis in governmental accounting and auditing. He has served as engagement or concurring partner on the following relevant engagements: - City of Bryan - City of College Station - Texas A&M Research Foundation - Brazos County Emergency Communications District - Brazos Valley Convention and Visitors' Bureau dba Experience Bryan College Station - Cancer Prevention and Research Institute of Texas (CPR1T) Awards of: Texas A&M Health Science Center, Texas A&M University, Texas A&M AgriLife Research, Texas A&M Engineering Experiment Station - KAMU-TV - KAMU-FM KPVU-FM PROFESSIONAL AND COMMUNITY ACTIVITIES - American Institute of Certified Public Accountants - Texas Society of Certified Public Accountants - Brazos Valley Chapter, Texas Society of Certified Public Accountants - Business Advisory Council for Blinn College - Brazos Valley Estate and Financial Planning Council - Pebble Creek Elementary School PTO - Bryan -College Station Chamber of Commerce EDUCATION Texas A&M University, BS Texas A&M University, MS CONTINUING EDUCATION Rick has completed over 140 hours of continuing education in the past three reporting periods, including 72 hours in governmental accounting and auditing. 6 Texas State ®oard of Public Accountancy �t 605 E. Huntiand Drive, Suite 300, Austin, Texas 78752 This individual is licensed to practice in Texas. License ID: 049162 Expires: 10/31/2021 Form No: 21079033 TEJA T. RUIZ ROLE IN ENGAGEMENT Teja will serve as audit manager for the County and will ensure that fieldwork is completed in a timely manner and professional staff are properly supervised. PERTINENT EXPERIENCE Tej a has over 14 years of experience in accounting and auditing. She has been with Ingram, Wallis & Company for approximately 13 years where her emphasis has been placed on governmental and not -for -profit accounting and auditing. She has served as audit manager on the following engagements: - City of College Station - Texas A&M Research Foundation - KAMU-TV - KAMU-FM - KPVU-FM - Health for All - Brazos Valley Symphony Society - Northwest Leon County Emergency Services District #3 PROFESSIONAL AND COMMUNITY ACTIVITIES - American Institute of Certified Public Accountants - Texas Society of Certified Public Accountants - Brazos Valley Chapter, Texas Society of Certified Public Accountants EDUCATION Texas A&M University, BBA Texas A&M University, MS CONTINUING EDUCATION Teja has completed over 138 hours of continuing education in the past three reporting periods, including 85 hours in governmental accounting and auditing. Texas. State Board of Public Accountancy 508 L Huntland Drive, Suite 380, Austin, Texas 78752 This individual is licensed to practice in Texas, License ID: 08966.5 Expires: 1/31/2022 Form No: 21034353 Audit Engagements Ingram, Wallis & Company, P.C. regularly audits the financial statements of several government and nonprofit organizations which have auditing, accounting, and reporting requirements similar to the County. Some of our recent government and nonprofit clients include: • Brazos County, Texas • City of College Station • Texas A&M Research Foundation • The George and Barbara Bush Foundation • Brazos County Regional Mobility Authority • City of Bryan and Brazos County Economic Development Foundation • Brazos County Emergency Communications District • Northwest Leon County Emergency Services District No. 3 • Bluebonnet Groundwater Conservation District • KAMU-TV • KAMU-FM • KPVU-FM • Texas Poultry Federation (and its affiliates) • Health for All, Inc. • Brazos Valley Food Bank • Brazos Valley Symphony Society • Wickson Creek Special Utility District • Robertson County Emergency Services District • City of Calvert, Texas • City of Franklin, Texas • Brazos County Central Appraisal District • Cancer Prevention and Research Institute of Texas (CPRIT) Awards of. Texas A&M Health Science Center, Texas A&M University, Texas A&M AgriLife Research, Texas A&M Engineering Experiment Station The best indicator of service you can expect from us comes from those with whom we have previously worked. We urge you to contact the following references for whom we have performed services in the last three years: Texas A&M Research Foundation Since our appointment in 1990, we have served as independent auditors for the Texas A&M Research Foundation. The Foundation has a fiscal year end of August 31 and requires approximately 700 hours to complete. Diana Wagner serves as the engagement partner. During that time, we have: • Annually audited the Foundation's financial statements and issued our opinion thereon. • Reviewed compliance with provisions of Federal and State financial assistance programs in accordance with the Single Audit Act and Uniform Guidance and issued our reports thereon. • Issued a management letter to the Board containing our recommendations for improvements in the Foundation's internal control structure. • Cooperated with the State Auditor and provided workpapers and reports for inclusion in Comprehensive Annual Financial Report (CAFR) for the State of Texas. 10 Contact: Dana Thomas Vice President and Chief Financial officer P. 979-845-3806 drthomas@tamu.edu Texas A&M University Sim We have served The Texas A&M University System on numerous engagements for over 10 years. Rick Webb serves as the engagement partner. During that time, we have: • Conducted audits of KAMU-TV and KAMU-FM to meet the requirements of the Communications Act of 1934. • Conducted program -specific audits of Cancer Prevention and Research Institute of Texas (CPRIT� Awards of: Texas A&M Health Science Center, Texas A&M University, Texas A&M AgriLife Research, and Texas A&M Engineering Experiment Station. • Conducted audits of the passenger facility charge account for Easterwood Airport to meet the requirements of the Federal Aviation Administration. • Conducted a review of Texas A&M University (including Texas A&M University Health Science Center and Texas A&M University at Galveston) pursuant to regulating provisions of the System and the Texas Comptroller of Public Accounts Reporting Requirements for Annual Financial Reports of State Agencies and Universities. Contact: John Crawford Vice President for Finance and Chief Financial Officer P. 979-458-0883 cawford@tamu.edu Wickson Creek Special Utility District We have served as the auditor for the Wickson Creek Special Utility District for two years. They have a year end of December 31. During that time, we have: Annually audited the District's financial statements and issued our opinion thereon. Issued our report in accordance with Government Auditing Standards on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, and other matters. Issued a management letter to the Board of Directors containing our recommendations for improvements in the District's internal control structure. Contact: Kent Watson General Manager P. 979-589-3030 watson@wicksoncreek.com 11 993 NeAh Mdid Strek" P 0: �2993._ Px,_'. I.':..'..- 2R. 6 `Q _` e`' Tko Ww. OAruey corw Repqrt on the-Firtred; Systern-of th dmftny 4*fof,!hd-jexas Sbc!ety of Certifi-PRt"a'Accatintgnts -�- 04'*.r . _. � "�i00q-"l. imUti6ng'"oAf',and the qre;. performed "q dgkcpbedjc�4 §tOqgo'npfoundai'-/W-McD9: rdibrmmary Th.e. �bdjh. hi rY also: jnqI�qes-#p.expjp#onof-how engageMentijd6ntified-as.not performed or -.reported in conformitY with. appl icable professIcna[_5fgndards,_if -.any, are evaluited by a-peier-reviewertta.determine: a pj��review Arqi*ResPoPOO'rRY Peer Aqvy3W.ePs:Fkespons ib i lity: dpihIoh"dn-the'desi'gn of the gysteffi cif quality .cbritral-Eind-the firm's "cotp]5U�66-thdfeWlh I%sEid:bn:durremew. Efi'aaaements- -.--sdIacfed' ".1br- meview included ,engagements;, P_erfq_rm.eA--' .99MM4 ifed-by ih .MIA :qualityIn; our ;;opg ion; the systein-:o control for the acqqj4ptjpg.oand auditing pqkp 19 Wallis :Cempany,;P 0 in ift&- for the..yegrihded' Jun6td; 202%. hqp:P.qqpj sui!abjy. designed :and -complied with. f y with applibabIQ . tq pro-:1h trm.--yAh reasonable 2�s eFfqffrfln ..an-. reporting inco for surance p. 9 .rW, proaf. firms qgn. receive: a :Mppg zqf*--P.a-7.7F: --p-as-s.. '.Willa - VQjrs.9;C6m Pany.,R 0*.`has rece"Ned"a p.qpr. revewrating of CeTfffied'.PUblic-..-A't:ddUhtiahtd, 12 SECTION 3 AVAILABLE RESOURCES AND CONSULTANT LOCATION Background Ingram, Wallis & Company, P.C. (incorporated under the laws of the State of Texas) was officially formed in 1980, however, its founding member began practicing in 1955.* We are a local firm with local ties and concentrate our professional and community service efforts in the Brazos Valley. Ingram, Wallis & Company, P.C. maintains one office located in Bryan, Texas and. employs the following personnel: Officers/shareholders 3 James D. Ingram IV, President Richard L. Webb, Executive Vice President Diana K. Wagner, Vice President, Director All of whose address is: 2100 E. Villa Maria Ste. 100 Bryan, Texas 77802 Managers 3 Seniors I Other professional staff 5 Support staff 2 Registered Agent: James D. Ingram, IV 2100 E. Villa Maria Ste. 100 Bryan, Texas 77802 Ingram, Wallis & Company, P.C.'s clients represent many facets of the business, governmental, and nonprofit worlds. Our clients range from large, complex organizations to small, conventional businesses. Accordingly, for each of our clients, a 'client service team" composed of representatives of each of our practice areas is designated. Resources Ingram, Wallis & Company, P.C. is a member of the Governmental Audit Quality Center (the "Center"). The Center serves as a comprehensive resource for member firms. In addition to being a member of the Center, Ingram, Wallis Company, P.C. has six firm -designated specialists in governmental accounting and auditing, License Ingram, Wallis & Company, P.C. is properly licensed to practice public accountancy in the State of Texas. 13 Texas State Board of Public Acc.oOntancy 505 E. Huntland brlve, Sults 3bC, AustIn, Texas 76752- 'The office is 11cdnsed to practIca.in Texas, Office.. License 10: U03118 Form No: 21016637 14 SECTION 4 METHODOLOGY AND TIMELINE Proposed Segmentation of the Engagement We have developed an engagement plan for serving the County, which is comprehensive in scope, integrated in its many aspects, and designed to bring maximum benefit to the County. We will plan, schedule, and coordinate our audits of the County in the most economical and efficient way. The audits will be scheduled, as much as practicable, at times that are most convenient to your accounting personnel and at times when they are least burdened with periodic workloads. Our audit work will be conducted in the following three phases: PIanning Phase (September) The objectives of the planning phase are to: • Obtain a general familiarity with the County's operations and financial position, the interrelationship of important activities and accounts, and any significant changes from the preceding year. • Plan for assistance by and coordination with County personnel. • Identify at an early stage any known accounting, auditing, and reporting problems, or other similar conditions. • Anticipate potential problems from any planned, pending, or probable developments. • Consider audit timing priorities and estimate or reevaluate the time required for preliminary and final work for each audit area. To accomplish these objectives, we will: • Review correspondence with regulatory and funding agencies. • Schedule a planning meeting of our audit team with the County's top financial management. • Discuss with accounting personnel the specifics of all significant manual and automated accounting systems and obtain accounting policy and procedure manuals. • Arrange audit planning meetings with financial and accounting representatives to evaluate internal control procedures and develop audit programs as necessary. • Analytically review the financial position, results of year-to-date operations, and cash flows. • Review minutes of meetings of the Commissioners' Court. • Meet with the County's operations, planning, and grants management personnel to identify issues relating to the desired external financial reporting structure of the County. Interim Audit Phase (October/November) In the interim audit phase, we will finalize our audit plan and begin our preliminary audit testing. During this phase, we will: • Finalize the audit program. • Obtain, or update, and review copies of the laws under which the County was created, debt agreements, and contracts. • Review internal controls on manual and automated systems and reach a conclusion regarding their adequacy. • Update our analytical review of year-to-date operations. • Begin detail testing of revenue and expense transactions. 15 Update our review of minutes of the Commissioners' Court Request County staff prepare year-end cash, debt, and grant receipts confirmation letters. Final Audit and Reporting Phase December/March During this phase we will: • Review confirmation letters and resolve differences. • Test long-term debt. • Test the balances and transactions in the property accounts. • Complete review of compliance items. • Review audits of contracts under Federal and State grants. • Review other compliance requirements. • Audit, as necessary, accrued expenses and other Iiabilities, by examining the details of the accounts and analyses prepared by the County; comparison to independent statistics; confirmation; etc. • Review government -wide conversion entries. • Review pension and OPEB accounting and reporting. • Review actuarial reports and lawyers' letters for potential impact on statements and footnotes. • Complete the analytical review of operations. • Complete our testing of revenues and expenses. • Obtain representations on compliance with Federal and State grant regulations and other matters from the County personnel responsible for Federal and State grants and other matters. • Complete our review of minutes of the Commissioners' Court. • Review with management a draft of the financial statements and our reports thereon. • Review with management drafts of report formats and notes. • Issue our reports. • Review with management the draft of our report to management. • Issue our report to management. • Commence planning for the following year's audit. Level of Staff and Estimated Hours A summary of estimated hours for the audits for the four County entities, including the Federal and State Single Audits, follows: Partners Managers Staff Accountants Clerical Total hours Planning Interim 4 8 12 24 24 28 40 60 Final Total Hours 20 32 500 536 365 417 15 15 900 1,000 Barring any unusual circumstances, we do not expect the number of hours to change significantly in future years. 16 Audit Approach We disagree with those in our industry who regard the audit as a commodity. As a client, you will receive a high -quality, cost-effective audit of your financial statements. But our services will go far beyond perfunctory attest functions. In the course of conducting our audits, we fully expect to develop information and insights concerning your operations that will be of direct value to the County. Our approach to audit service is to be truly responsive to your needs. We are available for you throughout the year to provide timely advice and assistance in financial, administrative, and other matters, as well as to perform the efficient, top-quality audit for which we are widely recognized in governmental, business, and professional circles. During our audits, we place special emphasis on identifying and communicating opportunities to increase the effectiveness and efficiency of your operations. Our audit approach will be tailored to meet your specific needs through comprehensive audit planning and assessment of risk based on a thorough understanding of the County. Audit planning and risk assessment help us focus our auditing procedures on critical areas and to design our procedures to provide meaningful constructive services. Risk assessment is based upon the following: • Thorough examination of the system of internal accounting control, including data processing. • Identification of specific concerns of management and the Commissioners' Court. • Overall materiality and its impact on the financial statements. • Inherent risk of the operations. We will design our audit of the County to meet the highest technical standards, to provide the County with cost-effective services and constructive recommendations, and to increase our effectiveness as business advisors to you. The foundation of our ability to provide these services is an understanding of the significant factors affecting the County's business, and sensitivity to the Court's and management's key concerns. We build upon this foundation by performing audit procedures which respond to the risks associated with the County's financial reporting. We also will develop client service objectives which focus our expertise on areas of particular importance to you and, thereby, provide constructive business advice to the County. Compliance with Laws and Regulations In order to comply with GovernmentAuditingStandards which requires the auditor to test compliance with applicable laws and regulations, Ingram, Wallis & Company, P.C. will design its audit to provide reasonable assurance of detecting errors, irregularities and illegal acts resulting from violations of laws and regulations that have a direct and material effect on the determination of financial statement amounts. We will rely on the County's management to identify and disclose to us all laws and regulations that have a direct and material effect on the basic financial statements of the County. Federal and State Awards In testing compliance for Federal and State programs, we will review the requirements which apply to each major program included in the compliance supplement for audits performed in accordance with the Uniform Guidance and the State of Texas Uniform Grant Management Standards. Professional judgment will be used to determine the nature, timing and extent of substantive tests used in testing the County's compliance with the compliance requirements. 17 In addition to the requirements for testing under the Uniform Guidance and the State of Texas Uniform Grant Management Standards, transactions in all areas/departments will be subject to compliance testing. The number of transactions selected will be based on our planning and professional judgment. Just as the number of selections tested may vary from year to year, the departments selected may also vary due to changes within the County and our annual planning process. Subsequent Years In the second and subsequent years, we would expect our audit approach, including the staffing, sampling and test work, to be flexible to respond to any potential changes in laws, regulations or internal controls effecting the financial statements of the County. Conclusion No two audits are the same. Each client's circumstances will differ and, accordingly, we apply our professional judgment and experience to identify and evaluate risks -- and to determine the most appropriate audit responses. .An adequate understanding of the County's business is critical in this process. Our understanding of governmental entities and our knowledge of the concerns of the Countv's Management also enables us to use our professional expertise to ensure that as a natural by-product of the audit, we can serve as effective business advisors to the County. 18 SECTION 5 IMPACT ON COUNTY STAFF The County Auditor's office has previously provided trial balances, account reconciliations, capital asset schedules, debt service supporting schedules, grant records, closing entries and financial statements, including preparing the Comprehensive Annual Financial Report for the County. County staff has also prepared all audit confirmations. We do not anticipate requesting any additional schedules or documentation that have not been provided in the past. 19 SECTION 6 LITIGATION Ingram, Wallis & Company, P.C. has never been, nor is it currently, a party to any litigation. In addition, there are no pending claims against the firm. 20 SECTION 7 RFQ DOCUMENTS i REQUEST FOR QUALIFICATIONS RE -ADVERTISEMENT RFQ NO.22-002 INDEPENDENT' AUDITOR SERVICES FOR BRAZOS COUNTY SEALED QUALIFICATIONS TO BE SUBMITTED BEFORE: Tuesday, August 10, 20212:00 pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S., Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Proposers, their employees or representatives, are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the Proposal. Any such contact will be grounds for rejection of the vendor's Proposal. In compliance with this solicitation, the undersigned Proposer having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following Proposal for furnishing the material and/or services listed on the attached Proposal form and agrees to deliver said items at the locations and for the prices set forth on the Proposal form. companyName: Ingram, Wallis & Company, P.C. By (Print) _Richard L. Webb Title: Executive Vice President Physical Address: 2100 E. Villa Maria Rd. Ste.100, Bryan, TX 77802 Mailing Address: 2100 E. Villa Maria Rd. Ste.100, Bryan, TX 77802 Telephone: (979) 776-2600 Fax: (979) 774-7759 E-Mail: rwebb@ingram-wallis.com 21 Y brief overview of each project with, at a minimum, a short description of the services provided, including costs and methodology used for projects_ Reference sheet is herein required with this section. 3. Peer review - report on the results of the firms most recent Peer Review as required by the AICPA and Government Auditing Standards_ Report should state whether the Peer Review included a review of government audits. Section 3 — Available Resources and Consultant Location — Provide information on company size, structure resources and business history of the firm. Section 4 — Methodology and Timeline — Respondent shall define the method and approach to be used to include the timeline to complete the project, level of staff and number of hours to be assigned to each proposed segment of the engagement for each yam - Section 5 — D=a-ct on Counter Staff — Respondent shall provide a listing of items required and schedules required of County staff in order for respondent to perform audit services_ Section 6—Litigafion — Respondent shall provide a list of past and current litigation and pending claims against the firm if any Section 7 — RFQ Documents — The completed RFQ. (This shall not count towards the 20- page content limit) H. REFERENCES Respondents shall provide a list of at least three (3) references, from municipal and/or Government agenciesor firms of comparable size. This list shall include the names, phone munbers and emails of the' company/entity for which the prior sendce was performed to contact these references. A negative reference may be grounds for disqualification of Proposal. Failure to provide the required information with the Statement of Qualifications may automatically disqualify the response from consideration for award. Company/Entity: Texas A&M Research Foundation Contact: Dana Thomas Phone: (979) 845-3806 Email: drthonr asOtamu edu Company/Entity: Texas A&M University System -Contact: John Crawford Phone: (979) 458-0883 Email: crawford@tamu.edu 22 Y Company/Entity: Wickson Creek Special Utility District Contact: Kent Watson Phone: (979) 589-3030 Email: watson@wicksoncreek.com I. SCOPE OF SERVICES 1. Nature of Service Required — a. Fiscal year financial audit of Brazos County for the period of October 01, 2020 through September 30, 2021 and subsequent fiscal years. b. Separate Health Department financial audit for the period of October 01. 2020 through September 30, 2021 and subsequent fiscal years. c. Separate Juvenile Board financial statements for the period of September 1, 2020 tlnrolrgln August 31.2021 and subsequent fiscal years. d. Separate Supelidsion and Corrections financial statements for the period of September 1, 2020 through August 31, 2021 and subsequent fiscal years. e. State and Federal Grant Single Audit in conformance with OMB Circular A-133A, for the fiscal year October 1, 2020 through September 30, 2021 and subsequent fiscal years. f A single audit of grants must be performed in conjunction with the financial audit. A copy of the previous year's Schedules of Federal and State Financial Assistance is included. g. interpretatioins of some docuunents in Spanish specifications may be required as a result of grants. 2. Senvices should be made in accordance with a. Generally accepted auditing standards established by the American Institute of Certified Public Accountants. b. The AICPA Industry Audit Guide, Audits of State and Local Goverimiental Units. c. NTCGA Statement 1, Governmental Accounting and Financial Reporting Principles. d. State and Federal Grant Single Audit must be completed in time to allow submission of financial statement to GFOA for certificate of excellence review. Preferred shut date for audit fieldwork is on or about September 1st. Target date for issuance of financial statement by County is March 1st. 3. Peer Review — Respondent should include a report on the results of the firms most recent Peer Review as required by the AICPA and Goverunent. Auditing Standards, Report should state -%%rhether the Peer Review included a review of government audits. 4. Description of Entity and Records to be Audited 23 K. V T C A. LOCAL GOVERNMENT CODE 4262.0276 Brazos Counh, shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V T.C.A Local Government Code 4262.0276. a. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; b. "Person" includes an individual, sole proprietorship, corporation, nonprofit. corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; c. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. d. Prior to award of a contract by the Commissioners' Court the Purchasing Department Will request a statement of account from the Brazos Couuity Tax Office. e. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. f. These provisions shall apply to any "person°' owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that von have associated with your entity below. Name .lames D. Ingram, IV Title (Owner. Officer, Director, Manager, Etc.) President Richard L. Webb Executive Vice President Diana K. Wagner Vice President 24 s R. EVALUATION WAIVER By submitting a Statement of Qualifications or response. each Firm/offeror indicated below agrees to waive any claim it has or may have against Brazos County (the Owner), Engineers, Consultants and their.respective Commissioners, directors, employees, or agents arising out of or in connection with (1) the administration, evaluation. or recommendation of any Statement. of Qualifications or response (2) any requirement under the Request for Qualification or related documents: (3) the rejection of any Statement of Qualifications or response or any'part of any Statement of Qualifications or response; and/or (4) the award.of a Contract, if any. The Firm further agrees the Owner reserves the right to waive any requirements under the documents or the Contract Documents, with regards to acceptance or rejection of any Statement of Qualifications, and recommendation or award of the contract. Note: The Statement of Affimation Must be Notarnzed. STATEMENT OF AFFIRiVIATION "The undersigned affirms that he/she is duly authorized to execute this waiver by the person(s) or business entity making the Proposal." Firn's Name. Ingram, Wallis & Company, P.C. Address: 2100 E. Villa Maria Rd. Ste. 100, Bryan, TX 77802 Proposer's Name: Richard L. Webb position/Title: Executive Vice President Proposer's Signature: de Date: & kv /4.0L/ 5�.1`iscribed and sworn to me on th} day of AGUSA in the year 20a NotaryPublic /� My Commission expires Ala s4 3,20D W, '*: :�: � Nohary [V V 3592384 � •=; ' E*=AuvAt3. M24 S. CERTIFICATION OF PROPOSAL The undersigned affirms that they are duly authorized to execute this Proposal, that this Proposal has not been prepared in collusion with any other Firm, and that the contents of this Proposal have not been communicated to any other Firm prior to the official opening. Signed By: .4 Title: Typed Name: Richard L. Webb Companym me: Ingram, Wallis & Company, P.C. Mailing Address: 2100 E Villa Maria Rd. Ste.100 P. O. Box or Street Employer Identification Ntunber: 74-2073801 Social a SecurityNttmber: n/a Executive Vice President Phone No. (979) 776-2600 Bryan Texas 77802 City State Zip Acknowledgement of Addendtuu #lac&..✓ #2 #3 #4 #5 Initial Each Received CORPORATE SEAL IF SUBN TED BY A CORPORATION END OF REQUEST FOR QUALIFICATIONS NO.22-002 By signing below, Brazos County agrees that this RFQ #22-002 will be 8W.11rded to the firm whose naive appears above and both parties agree to the terms and conditions contained herein. Brazos County Commissioner's Court Date Attest: Brazos County Clerk 26 T. HOUSE BILL 89 & DEBARMEl`'T VERMCATION Brazos County is federally mandated to adhere to the directions proiided in the President's Executive Order (EO) 13224. Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/2412001 and any subsequent changes made to it via cross --referencing respondents/vendors Kith the Federal General Services Administration's Excluded Pules List System (EPLS, httpsl/wanAF.sam.gov), uihich is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal govenment's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https:/Avw,%v-.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting, this Proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the tern of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. `Boycott Israel" mews refusing to deal with. terminating business acthaties with, or otherwise raking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business. in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a t<<holly oti red subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. CompanyName: Ingram, Wallis & Company, P.C. Authorized Company Representative: Richard L. Webb Address: 2100 E. Villa Maria Rd. Ste. 100, Bryan, TX 71802 Signature: Contract # de"A. d Z. W Date: August 10, 2021 Re-advertisment RFQ No. 22-002 27 U. COIZACT FORM Respondent should include the names) of the person(s) authorized to negotiate with the Cotmty. This information should include entail, phone munber and position in the company. Company Name: Ingram, Wallis & Company, P.C. Authorized Company Representative for Negotiations: Richard L. Webb Position/Tial : Executive Vice President Contact Phone #: t979) 776-2600 ContactFinail: rwebb@ingram-wallis.com Authorized Company Representative for Negotiations: Diana K. Wagner PositiontTitle: Vice President Contact Phone #: (979) 776-2600 Contact Email: dwagner@jngram-wallis.com Authorized Company Representative for Negotiations: Position/Title:. Contact Phone #: Contact Email: 28 Brazos County Purchasing Department 200 S. TX. AVE., STE 352 BRYAN, TX 77803 PHONE (979) 361-4292 FAX (979) 361-4293 Addendum #1 to CIP 22-002 Re -Advertisement Independent Auditor Services Issued: August 6, 2021 Change: Section O. HOLD HARMLESS Changes Reason: Corrected per Statute Strike "either" and "or Brazos County." from this section. This will be included in an addendum. Section O. HOLD HARMLESS should read as follows: "The Firm agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Firm's employees and the operation of his equipment. The Firm also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Firm's employees' activities. Further, the Firm agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Firm against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by commission or omission on the part of the Firm." This addendum should be signed by an authorized representative of the respondent and returned with the bid documents as specified in the bid. Acknowledgement of Addendum: Signature: 0-.4....,.W t Printed Name: t r✓66 6 29 AMENDMENT #2;TO 24-029R— PR&ENTLOYMNT DRUG.TESTING FOR.ARAZOS COUNTY THIS AWNDNffNT To 24-029RR also known as 20441 -and 23-019R Pre -Employment Drug Tos6n.g.for'Brazos CountY - . ("Amendment is entered into and effective 8th. day -2023 Dat6l)-through November 3012024 ("Expiration Date by. and between Brazos Cauuty. ("Customeel, and Any Time. Analysis ("Provider") each of which May alternatively -be referred to- herein as, a "Party " and collectively as the -Parties". All capitalized. terms in this Amendment shall: have the -same- meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract # 20-141 C'Agteemeno for purposes of Any Time Analysis to provide of the service for Pre -Employment Drug Testing for Brazos County; and Vjam, the Parties desire -to: amend the pricing -as s et for ffi, in original con # 20-141. AGREEMEXT NOW THEREFORE, in consideration ofthe above i , and other good and valuable consideration., premises the receipt and isuffif which are hereby acknowledged, the -Parties hereto agree to amend the Agreement sufficiency'of as'fallows: L Adding RAPMr SCREEN$ panel. at $40per test. 2.. Renewing the comma for an additional one (1) year term, expiring November -30,2024.'Refiewa1 of contract -will be -known as 24-029R. iN wffNESS WIMREOP, the parties hereto have caused- -tbis Amendment to be signed. by their atithorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or 1hogiMile-signaituits are acceptable forms of -execution of this Amendment and shall be binding on all Parties- hereto. BW.ZGS COUW , S MLANE re to P61_0" XaWe UO LL 27de Date ANALYSI Marc � KA Mal S Title Date 24-029R Pre -Employment Drug Testing Previously Known As 20-141 and 23-019111 December 1, 2023 - November 30, 2024 Any'llmeArtalos Prfa Aertest 11 OHHS SPand Test-1ab43asd lest SMOG 71 Half Follicle DNgTest SI70.00 61DO.DBNoa-H.Mov w3Aherlfourse „� Colledlm Fee(Added m Fee for 41 5150.00I1o0dav 2719 Oskv Blvd - Bryan, TK 77802 264 S Reynolds5t 2 Please list tire W.Va., anBable for to la Gran Tens 78M Bryarc Atan•Frf ORM -MOpm 3 "' Normalaiaines Hourstar rloat d: WCaa e:Mm4'd -5:30 m Brpm Nan -Fri 08:00-5:30;rm 4�:, Nomul Busrnes Cai!ectiot Hoursfar faot[mis: to Oran :Mm-Fd 12 5.30pat Any Time Analysis is milahe and ao•o1124/7. Cantactusat97M23.9 Own34170-6328. We are able to meetat out office location or an provide 5 �° Dezcrfiethe foraRerfiours coOeamn; arsine services 6 Describe the complete process ofcollection and testIrrg: Anytime Analysis employees am trained to the fonow the lA Department of Transportation (DOT( guMellnes for drug rest mllecfian; as set farth In 49 CFR Part40. The foeawing ha soled down descdpUm of a muthre URIKE DRUG TW COLLECTION procedure without laddent $ The US Department of TramperWton (DOT) guidelines fordrug test ca0ettmes, asset forth in49 CRF Part 40, m the Comparryspailcyis used to address and handle variations. such as,a specimen with a mrstpeabre auto(raunga,r lmtess.shy bladder, etc ' Donar arrives and prervidesan ID (driver's Oceme preferred). - copry, of ID made and f0s out visit farm. -Part 1 of the chain of custody form Itfilled omiryATA employee. - Driver taken to a testing collectIon man which Is secured. DonaremptlesporketsWmmenut, and remmresewss dmhinglayer(lachet, hatetd. Paurspacketsamtumedtddeaut - Dona washes/dries their hands. " -ATA employee hbces the toile[water. -Donor selects a specimens collection cup. -lestucdom provided to demo (3 minute time Bruit, amaumat mine needed, where to place thesMdmem. etc). • Once the sample Is mceived,ATA inspects specimen and checks the tempetatua The urine Is permed Into collection vlah and labehplaced on the vials. ATA employee writes tire date on to vials and the damorwnws their Initials. The Iahe1 numbers are chedked against the cc1 farm for accuracy. -ATA staff Indicates N the temperature was beh men SO-200 degrees end if a spin orsingle spechtherswras provided. _ - Dona completes section 5lread statement printremq dorcrsfgrubre, date, biMdate and telephone mrJact Idonreton). -ATA employee completes motion 4 (name,slratm., data, time, and to whom the specimen will be released). ` • Udne Aah am placed N the bag with the cop oopy of the data of custody lam and the bad is seated. • Copy of theCOC form Is provided to the dons. - Donors property is returned and the drug test collection Is romPlete. -The specimen Is logged 0, teethe counter and place in severe rehigerratm. -The AWO and employer copies are fared. -The &Jeeion h dcmmemedin our soltmre program. The procedures forth. collection of HAIR DRU& TESTCOLIECIWst Is as fic2m: �€ -Data arrives and p.•ouldesan ID Idmmr's Ilceme preferred). h - Copy of ID made and flis out visit forest Past I of the Chain of custody form Is Rid out by ATA employee. - chmar taken to a halt testing collection mein. -Collectlm hams aodsupplfm are assemL'.ed. This Iafudesscsms, akohul swabs, Lmaed dspos'mte tutor, COC Fond, m0ect= rdt for habr. -ATA staff determines best area to callect halt (head, arms, legs etc). Head hae need to be appro:fmate[y 1 V2Inches lane. ' -Thedonmobsenx theATAemplowedmrdngtbescU=wthanalcahafswab. ' The donoes bair is lifter ad cut es chase m the scalp as posib'.a at the nape of the neck • Body hair Is collected if there h nor enwgh head hair. Potential seas Include legs. arms, underarms, and chest -ATA staff rates where the halrwas collected fron and the commentsecfoa The, hair specimen Is wrapped witlo the alualmrmfed with the endclosestmUue scalpheing p7acedattlm sectioned tad al the to. RBtheA Placed ,= within the collection kit 't •The donor prints name or ID number and then reads and initials the certification; statement on the osrectsts kit. U -ATA employee dates and signs the coUnUon kit. -A tamper evidence seal Is Placed an the collection Idt and Is dated and Initialed by the coact and ATA empbyee. •Donor completes section 5(read satement, Print aame, domrsi®oture date, bidhdate and telephom contact Infomstlun} -ATA employee completes section 4 Items, sigmene, date,rune, ad to whom the spesltenva be releasedy. , The hair collection kit is placed in the bag with the cop cc" dive chain of custody form and the bag is soled. - Cagy 5 of the COC farm Is prcVAed to the donor. The specimen Is logged In and secured for the co rrerpick up, _ The Nall ad employer copies are fasted. The wilecton is datmented In our software pmgmm. ArryTFme Analysis has been providing services In the Brams Valley am. far mae t han l0yeam Tire mrtentowners pmdhamd Any Time A.4-Istn hub of 2D15. emers/Managers, Brian and Itamnle Neal, have a combined 25 plus years of ddugad alcohol testing satum—err, a lenm. They arecertitied trainers and frequent trainlog evestis for vadpus DOT modalities rryTime Anah/sh ProvidesCmhsardum/Third PadyAdmirJstnlion seevlcesfor mare rampardes In the 8rwta Bums Valley area. Entltles thatwe esaae the msnparrybistoryofpedormingthefe services currently Provide random drug testing programs to include: grmas Locum,R&S, Fayette Catty M%KD Timmons. Bastrop Sale. amim Power lines, as 7 reouestd; well as a wide range of local trucking 'es and ocher busses. Amy Time Analystsisanectimmnmhberof National Drug&PlwhoiSa rftAsodagm(NDASA).Ownerh%%imagers, Brian and mannie Neal are caffed DOT drug and alcohol Winters who provide all of the Waning Ins ATA employees Empksyeesam qualified as collectors arue demonstrating -:Ust[atiTxatlos„Aconetflatos, etc. held by the cmnpannyand prWWenq inudne,IwV, and cua dmgcoDmimr„bnsath,udrreaed Nord spa alhalml esdlendians. FtrPloyeesare also pra0danin DNAbucalad electroriclingerprictcolledara. nadrugtescollecUoncerhflmftsamatached. 9 '. Added In Amendment al - Natawrda Drug Testing -can to netwmkmgectronsHereotxst(TWA 68S'OU Added In Ammdmemgl • Hatlmrwide Drug Testing -out fo .netaak=Cectimsiterequest(AfterHoures/Weekend to esting) (Town 5235m 11 Added in Ara dment MA. SCRIM T tin. Se0.00 SZd Zeet y Ca miss on this BY of 20 ; by ho g the posft(an of COU&M C! LLOCOE- PRE -EMPLOYMENT DRUG TESTING CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 IQ No. 20-141 Bryan, Texas 77803 Page 1 of 9 Pages Telephone (979) 3614292 GENERAL REOUIREMENT FOR CONTRACT I, I7Y'tQ�► E' de&l as a duly authorized representative of 4AY T, d N' "Contractor" willingly attest to perform (or deliver) as per Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. TERM: The term of this contract will be for two (2) years, with the option to renew with three (3) additional one (1) year periods. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or 'irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/eIf_info_forml295.htm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Contract No. 20-141 BRAZOS COUNTY, TEXAS Page 2 of 9 Pages CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non -response. HOLD HARM LESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of Contract No. 20-141 BRAZOS COUNTY, TEXAS Page 3 of 9 Pages this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. When multiple deliveries and/or services are required, the contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code § 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the contractor; the terms of this contract shall supersede. Contract No. 20-141 BRAZOS COUNTY, TEXAS Page 4 of 9 Pages GOVERNING LAW AND VENUE This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Contract No. 20-141 BRAZOS COUNTY, TEXAS Page 5 of 9 Pages Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of 500 000. In the event any work is sublet, the contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies will be acceptable without prior approval by the Commissioners Court/Risk Management (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGESIWAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for contractor including health, property, motor vehicle, workers' Contract No: 20-141 BRAZOS COUNTY, TEXAS Page 6 of 9 Pages compensation, disability, death, and dismemberment insurance for the contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the contractor. SOVEREIGN EM31UNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein .or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOSCOUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: S les Contact Name: Phone Number: Billing Info: to ( 13 o • 63a S Tr ~ A-n& sir 10 Nock; ! • caeca, a n i Qa o- 7WR - u I (R *4D6"M l• 44)V% FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. Contract No. 20-141 BRAZOS COUNTY, TEXAS Page 7 of 9 Pages AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the contractor shall be retained and made available by the contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. AUDIT RESPONSIBILTY The contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been -settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. Contract No. 20-141 BRAZOS COUNTY, TEXAS Page 8 of 9 Pages HOUSE BILL 89 & DEBARMENT VERIIN'ICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently: and 2. Will no boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. `Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: 6 Authorized Company Representative: *B r 14 u1 �. • �.le l�� Date: (0 i x q Aa al® Contract #: XQ rJ0 - A o — 141 BRAZOS COUNTY, TEXAS Contract No. 20-141 Page 9 of 9 Pages CERTIFICATION OF BID The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: Title: e E O Typed Name: Company Name: V Ti M F A WS is Phone No. 974. 8a 3 ` 9060 Email Address: Mailing Address: P. O. Box or Street il. Employer Identification Number: T IA "' 390.9661 -G 77816 State Zip ved b Com . si ners' Court on this V1 day of WVV U Nv2020 by Holding the position of EXHIBIT "A" IQ 20-141 PRE -EMPLOYMENT DRUG TESTING Contract Term: December 1, 2020 —November 30, 2022 Fill out "Informal Quotes" form and hand deliver or mail to the Brazos County Purchasing Department. 200 South Texas Ave.. Suite 352; Bryan, TX 77803 in a sealed envelope clearly marked "IQ 20-141, Employee Drug Testing". Include the signed Contract and a copy of the required insurance with the submission of quotes. The required Insurance is listed in the attached Contract. Quotes must be received by the Brazos County Purchasing Department prior to 2:00y.m.. Tuesday. October 6. 2020 or they will not be considered. Brazos County will not accept any pricing if delivered via email or fax. Pricing proposals or IQ's delivered to any other person or department other than previously specified, will not be considered responsive. Brazos County is soliciting quotations for pre -employment drug testing. All other tools, implements, personnel, supervision, labor, supplies, equipment, vehicles, and all effort necessary to carry out the services as required for this operation will be provided by the successful bidder. "AtIffl Prices quoted shall be for a two (2) year period, with an option to renew for three (3) additional one (1) year periods. SPECIFICATIONS A. SPECIMEN COLLECTION a. Must provide a urine drug screen for all pre -employment candidates the test performed must be DHHS (SAMHSA) 5 panel test, to include, but not limited to, amphetamine, barbiturate, cocaine, opiate, phencyclidine, T-H-Cannobinol, and Ecstasy. b. Provide normal business hours for access to clinics for pre -employment testing, 6:00 a.m. to 6:00 p.m., Monday through Friday. After hours testing may be required. c. Clinics must provide both drug test collections. d. Clinics must list all locations including complete addresses. e. Must provide collection and medical examination supplies. f. Provide transportation of specimen to certified laboratories if not located on -site. g. Monitor collection procedures to ensure Federal and State guidelines and normal business practices and procedures are followed. h. If requested by the county, hair follicle test shall be provided. B. LABORATORY SERVICES a. Ensure pre -employment testing in accordance with applicable federal, state, and local regulations and industry standards. b. Ensure negative results confirmation within 24 hours and confirmed positive results reported within 48 hours (confirmation must be done in compliance with the applicable federal, state, and local regulations). 'Exhibit A= - - - - --- - - --- - Page 1 of 5 - - - - - - --- -- -- - c. Provide reporting to Brazos County using confidential protocol. d. Provide proper documentation and storage of test results. C. INSURANCE REQUIREMENTS a. Successful bidder must provide evidence of required insurance prior to award. Full description of insurance requirements is listed in the attached Contract. D. AWARD a. The contract award shall be based on, but not necessarily limited to, the following factors: i. Cost ii. Special needs and requirements of Brazos County iii. Time needed to complete service iv. Location of Contractor (distance that vehicles will travel for services) v. Contractor's past performance record with Brazos County b. Although the cost of products to be provided is an essential part of the award, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Contractor considered to be the best value to Brazos County. E. MISCELLANEOUS a. Contractor must sign and agree to all terms. and conditions of Brazos County Service Contract attached or quote submission will not be valid. b. Contractor must submit and post all questions regarding this solicitation on the Brazos Valley e-Marketplace located at www.brazosbid.ionwave.net. Any questions received via email or phone call will not be answered. c. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. Exhibit A Page 2 of 5 F. QUOTES 1. Fill out section below and hand deliver or mail to the Brazos County Purchasing Department, 200 South Texas Ave., Suite 352; Bryan, TX 77803 in a sealed envelope clearly marked "IQ 20-141, Pre -Employment Drug Testing". Include the signed Contract and a copy of the required insurance with the submission of quotes. The required Insurance is listed in the attached Contract. Quotes must be received by the Brazos County Purchasing Department prior to 2:0013.m., Tuesday, October 6, 2020 or they will not be considered. Brazos County will not accept any pricing if delivered via email or fax. Pricing proposals or IQ's delivered to any other person or department other than previously specified, will not be considered responsive. Price per Test: 1 DHHS SAMHSA 5 Panel Test — Lab -Based Test $ 6®• 00 2 Hair Follicle Drug Test is b. 3 After Hours Collection Fee Added to Fee for #1 $ ft .00 fro- 0o 2. Please list the locations available for employee testing: 3. Normal Business Hours for your location(s): P tenJe See 4. Normal Business Collection Hours for your location(s): 5. Describe the process for after-hours collection: e*re Set AdJeqcCu t Exhibit A Page 3 of 5 6. Describe the complete process of collection and testing: 7. Describe the company history of performing these services requested: d lea e see 8. List Certifications, Accreditations, etc. held by the company and staff: Exhibit A Page 4 of 5 2. Please list the locations available for employee testing: 3. Normal Business Hours for your location(s): 2719 Osler Blvd, Bryan, Texas 77802 Mon -Fri 08:00-5:30pm 264 S Reynolds St La Grange, Texas 78945 Mon -Fri 12pm-5:30pm 5. Describe the process for after-hours collection: Any Time Analysis is available and on -call 24/7. Contact us at 979-823- 9000 or 713-870-6328. We are able to meet'at our office location or can provide on -site services. 6. Describe the complete process of collection and testing: Any Time Analysis employees are trained to follow the US Department of Transportation (DOT) guidelines for drug test collections, as set forth in 49 CFR Part 40. The following is a scaled down description of a routine URINE DRUG TEST COLLECTION procedure without incident: • Donor arrives and provides an ID (driver's license preferred). • Copy of ID made and fills out visit form. • Part 1 of the Chain of custody form is filled out by ATA employee. • Donor taken to a testing collection room which is secured. • Donor empties pockets of contents, and removes excess clothing layer (jacket, hat etc). Pants pockets are turned inside out. • Donor washes/dries their hands. • ATA employee blues the'toilet water. • Donor selects a specimen collection cup. • Instructions provided to donor (3 minute time limit, amount of urine needed, where to place the specimen, etc). • Once the sample is received, ATA inspects specimen and checks the temperature. • The urine is poured into collection vials and labels placed on the vials. • ATA employee writes the date on the vials and the donor writes their initials. The label numbers are checked against the ccf form for accuracy. • ATA staff indicates if the temperature was between 90-100 degrees and if a split or single specimen was provided. • Donor completes section 5 (read statement, print name, donor signature, date, birthdate and telephone contact information). • ATA employee completes section 4 (name, signature, date, time, and to whom the specimen will be released). • Urine vials are placed in the bag with the top copy of the chain of custody form and the bag is sealed. • Copy 5 of the COC form is provided to the donor. • Donors property is returned and the drug test collection is complete. • The specimen is logged in for the courier and place in secure refrigerator. • The MRO and employer copies are faxed. • The collection is documented in our software program. The US Department of Transportation (DOT) guidelines for drug test collections, as set forth in 49 CFR Part 40, or the Company's policy is used to address and handle variations, such as, a specimen with a temperature out of range, refusal to test, shy bladder, etc. The procedures for the collection of HAIR DRUG TEST COLLECTION is as follows; • Donor arrives and provides an ID (driver's license preferred). • Copy of ID made and fills out visit form. • Part 1 of the Chain of custody form is filled out by ATA employee. • Donor taken to a hair testing collection room. • Collection items and supplies are assembled. This includes scissors, alcohol swabs, unused disposable razor, COC Form, collection kit for hair. • ATA staff determines best area to collect hair (head, arms, legs etc). Head hair need to be approximately 1 1/2 inches long. • The donor observes the ATA employee cleaning the scissors with an alcohol swab. • The donor's hair is lifted and cut as close to the scalp as possible at the nape of the neck. • Body hair is collected if there is not enough head hair. Potential sites include legs, arms, underarms, and chest. • ATA staff notes where the hair was collected from in the comment section. • The hair specimen is wrapped within the aluminum foil with the end closest to the scalp being placed at the sectioned end of the foil. It is then placed within the collection kit. • The donor prints name or ID number and then reads and Initials the certification statement on the collection kit. • ATA employee dates and signs the collection kit. • A tamper evidence seal is placed on the collection kit and is dated and initialed by the donor and ATA employee. • Donor completes section 5 (read statement, print name, donor signature, date, birthdate and telephone contact information). • ATA employee completes section 4 (name, signature, date, time, and to whom the specimen will be released). • The hair collection kit is placed in the bag with the top copy of the chain of custody form and the bag is sealed. • Copy 5 of the COC form is provided to the donor. • The specimen is logged in and secured for the courier pick up. • The MRO and employer copies are faxed. The collection is documented in our software program. 7. Describe the company history of performing these services requested: Any Time Analysis has been providing services in the Brazos Valley area for more than 10 years. The current owners purchased Any Time Analysis in July of 2015. Owners/Managers, Brian and Joannie Neal, have a combined 25 plus years of drug and alcohol testing services experience. They are certified trainers and frequent training events for various DOT modalities. Any Time Analysis provides Consortium/Third Party Administration services for many companies in the greater Brazos Valley area. Entities that we currently provide random drug testing programs for include: Brazos County R&B, Fayette County R&B, KD Timmons, Bastrop Scale, Burlin Power Lines, as well as a wide range of local trucking companies and other businesses. 8. List Certifications, Accreditations, etc. held by the company and staff: Any Time Analysis is an active member of National Drug & Alcohol Screening Association (NDASA). Owners/Managers, Brian and ]oannie. Neal are certified DOT drug and alcohol trainers who provide all of the training for ATA employees. Employees are qualified as collectors once demonstrating proficiency in urine, hair, and nail drug collections, breath, urine and blood spot alcohol collections. Employees are also proficient in DNA buccal and electronic fingerprint collections. The drug test collection certifications are attached. G. CONTRACTOR QUOTE CERTIFICATION The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid and agrees to do so for the term of this contract. The bidder also agrees to all of the terms and a condition contained in this document and agrees to be held to them for the term of this contract. Name of Company: Tf m E a- Jr Tax ID#: ��o - 380 3(c4 r Address: 1719 C)S te,& �D (V el • /3,f V4 n, -(X -17 80 al - Email: Telephone #: 9 71 - FA 3 • 9000 Printed Name: _ jRYe �• Ake Signature 'of Authorized Representative: Exhibit A Page 5 of 5 I M u tua WORKERS' COMPENSATION INSURANCE Workers' Compensation and Employer's Liability Policy NCCI Carrier Code: 29939 Item 1 Insured name and address Producer 16765 Item 2 Item 3 Item 4 Information Page Insured copy MH I SOLUTIONS LLC Policy number DBA: ANYTIME ANALYSIS 2719 OSLER BLVD 0001291976 BRYAN TX 77802-2518 Federal tax ID Entity Other workplaces not shown above 463803661 LLC See Schedule of Operations attached. Interim adjustment Annual ROBERT RUSSELL POLING Branch 242 SOUTHWEST PKWY E Houston COLLEGE STATION TX 77840-4662 Renewal of 0001291976 The policy period is from: 8/5/20 To: 8/5/21 12:01 a.m. standard time at the insured's mailing address A. Workers' Compensation Insurance: Part One of the policy applies to the Workers' Compensation Law of the states listed here: Texas B. Employers Liability Insurance: Part Two of the policy applies to work in each state listed in item 3A. The Limits of our Liability under Part Two are: Bodily Injury by Accident $500,000.00 Each Accident Bodily Injury by Disease $500,000.00 Policy Limit Bodily Injury by Disease $500,000.00 Each Employee C. Other States Insurance: Part Three of the policy applies to the states, if any, listed here: None D. This policy includes these endorsements and schedules: see Schedule of Endorsements attached. The premium for this policy will be determined by our manuals of Rules, Classifications, Rates and Rating Plans. All information required below Is subject to verification and change by audit. Payroll Premium Total payroll and estimated manual premium $80,000.00 $272.00 Description Factor Amount Waiver of Subrogation 5.00 Increased Limits Factor 500,000/500,000/500,000 0.011 3.00 Increased Limits Balance to Minimum Premium ($100) 97.00 Premium Incentive For Small Employer Modifier 0.850 (57.00) Schedule Modifier 0.720 (90.00) Healthcare Network Option 0.120 (28.00) Expense Constant 150.00 Total estimated annual premium $352.00 Minimum premium $166.00 A/Le Issue date: 7/25/20 Countersigned by Includes copyright material of the National Council on Compensation Insurance. Inc. used with its permission @Copyright 2020 National Council of Compensation Insurance, Inc. All rights reserved. PO Box 12058, Austin, TX 78711-2058 1 of 1 texasmutual.com 1 (800) 859-5995 1 Fax (800) 359-0650 WC 00 00 01 B 'tateFarm STATE FARM LLOYDS A LLOYDS COMPANY IN RICHARDSON, TEXAS Pcc Paxardson, 85n 9- , 75085-3925 Ri l Named Insured - '' AT2 M-25-6449-FBD5 F Z 005781 3125 MHI SOLUTIONS, LLC 2719 OSLER BLVD Km BRYAN TX 77802-2518 II��Illll�ll�lll(illlr�11i1iIIIlIII"'lllllll'EII'"Illl ll'llilll Medical Office Policy RENEWAL DECLARATIONS Policy Number 90-CS-X786.0 Policy Period Effective Date Expiration Date 12 Months JUL 23 2020 JUL 23 2021 The poll ericd begins and ends at12:01 am standard time att pp remisesllocation. Agent and Mailing Address BOB POLING 242 SOUTHWEST PKWY E COLLEGE STA TX 77840-4662 PHONE: C979) 846-8841 Automatic Renewal - If the policy period is shown as 12 months , this policywill be renewed automatically subjectto the premiums, rules and forms in effectfor each succeeding policy period. If this policy is terminated, we will give you and the Mortgagee/Lienholderwritten notice in compliance with the policy provisions or as required by law. Entity: Limited Liability Company NOTICE: Information concerning changes in your policy language is included. Please call your agent if you have any questions. POLICY PREMIUM $ 2,577.00 FAIR Plan Assmt $ 4.90 Total Amount $ 2,581.90 Discounts Applied: Renewal Year Years in Business Enclosed Building Protective Devices Claim Record Prepared MAY 112020 © Copyright, State Form Mutual Automobile Insurance Company, 2008 CMP-4000 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. 036440 294 1 Continued on Reverse Side of Paae Paae 1 of 9 M 36440 RENEWAL DECLARATIONS (CONTINUED) Medical Office Policy for MHI SOLUTIONS, LLC Policy Number 90-CS-X786-0 SECTION I - PROPERTY SCHEDULE 13 Location Location of Limit of Insurance* Limit of Insurance* Seasonal Number Described Increase - Premises Coverage A - Coverage B = Business Buildings Business Personal Personal Property Property 001 2719 OSLER BLVD $ 313,700 $ 28,300 25% BRYAN TX 77802-2518 002 264 REYNOLDS ST No Coverage $ 3,300 25% LA GRANGE TX 78945-2940 " As of the effective date of this policy, the Limit of Insurance as shown includes any increase in the limit due to Inflation Coverage. SECTION I - INFLATION COVERAGE INDEXES) Cov A - Inflation Coverage Index: Cov B - Consumer Price Index: SECTION I - DEDUCTIBLES 169.4 258.7 Basic Deductible $1,000 Special Deductibles: Wind/Hail 1 % Money and Securities $250 Employee Dishonesty $250 Equipment Breakdown $1,000 The Inflation Coverage provision may change your deductible. Refer to page 17 of your policy. Prepared MAY 11 2020 © Copyright, State Farm Mutual Automobile Insurance Company, 2008 CMP-4000 - Includes copyrighted material of Insurance Services Office, Inc., with its permission. 036440 Continued on Next Page Page 2 of 9 SfateQQFarm M 35440 Wo RENEWAL DECLARATIONS (CONTINUED) Medical Office Policy fgr MHI SOLUTIONS; LLC Policy Number. . gO-CS-X786-0 SECTION I - EXTENSIONS OF COVERAGE - LIMIT OF INSURANCE -EACH, DESCRIBED PREMISES The coverages and corresponding limits shown below apply separately to each described, premises shown in these Doblarations, unless indicated by "See Schedule." If a coverage does not have a •corresponding limit shown below, but has "Included" indicated, please refer to that policy provision for an explanation of that coverage. LIMIT OF, COVERAGE INSURANCE Accounts Receivable On Premises See Schedule Off Premises See Schedule Arson Reward $5,000 Back -Up Of Sewer Or Drain See Schedule Brands And Labels $25,000 Collapse Included Damage To Non -Owned Buildings From Theft, Burglary Or Robbery Coverage B Limit Debris Removal 25% of covered loss Equipment Breakdown Included Fire Extinguisher Systems Recharge Expense $5,000 Forgery Or Alteration $10,000 Glass Expenses Included Increased Cost Of Construction And Demolition Costs (applies only when buildings are 10% insured on a replacement cost basis) Money And Securities (Off Premises) See Schedule Money And Securities (On Premises) See Schedule Money Orders And Counterfeit Money $1,000 Newly Acquired Business Personal Property (applies only if this policy provides $100,000 Coverage B - Business Personal Property) Newly Acquired Or Constructed Buildings (applies only if this policy provides $250,000 Coverage A - Buildings) Prepared MAY 11 2020 © Copyright, State Farm Mutual Automobile Insurance Company, 2008 CMP-4000 Includes copyrighted material of Insurance Services Office, Inc., with its permission. n:as441 9a4 Continued on Reverse Side of Pans pang q of a M 36440 RENEW4L DECLARATIONS (CONTINUED) Mtdical Office Policy for MHI SOLUTIONS, LLC Policy Number 90-CS-X786.0 Ordinance Or Law - Equipment Coverage Included Outdoor Property See Schedule Personal Effects (applies only to those premises provided Coverage B - Business $5,000 Personal Property) Personal Property Off Premises $15,000 Pollutant Clean Up And Removal $10,000 Preservation Of Property 30 Days Property Of Others (applies only to those premises provided Coverage B - Business See Schedule Personal Property) Signs See Schedule Spoilage (applies only to those premises provided Coverage B - Business Personal Property) Expediting Expenses See Schedule On Premises See Schedule Off Premises See Schedule Valuable Papers And Records On Premises See Schedule Off Premises See Schedule Water Damage, Other Liquids, Powder Or Molten Material Damage Included SECTION I - EXTENSIONS OF COVERAGE - LIMIT OF INSURANCE .-SCHEDULE The coverages and corresponding limits shown below apply only to the described premises as shown. LOCATION COVERAGE 0001 Signs Back -Up Of Sewer Or Drain Money And Securities (On Premises) Money And Securities (Off Premises) Property Of Others (applies only to those premises provided Coverage B - Business Personal Property) Accounts Receivable (On Premises) Accounts Receivable (Off Premises) Spoilage (applies only to those premises provided Coverage B - Business Personal Property) (Expediting Expenses) Prepared MAY 11 2020 © Copyright, State Farm Muwal Automobile Insurance Company, 2008 OMP-4000 Includes copyrighted material of Insurance Services Office, -Inc., tivith its permission. 036441 Continued on Next Page LIMIT OF INSURANCE $2,500 $15,000 $10,000 $5,000 $2,500 $50,000 $15,000 $1,000 Page 4 of . 9 ,fafeFarm M 36440 • • •o RENEWAL DECLARATIONS (CONTINUED) Medical Office Policy for MHI SOLUTIONS, LLC : Policy Number. 90-CS-X786.0 KW Spoilage (applies only to those premises provided Coverage B - Business Personal Property) (On Premises) Spoilage (applies only to those premises provided Coverage B - Business Personal Property) (Off Premises) Outdoor Property Valuable Papers and Records (On Premises) Valuable Papers and Records (Off Premises) 0002 Accounts Receivable (On Premises) Accounts Receivable (Off Premises) Back -Up Of Sewer Or Drain Money And Securities (Off Premises) Money And Securities (On Premises) Outdoor Property Property Of Others (applies only to those premises provided Coverage B - Business Personal Property) Signs Spoilage (applies only to those premises provided Coverage B - Business Personal Property) (Expediting Expenses) Spoilage (applies only to those premises provided Coverage B - Business Personal Property) (On Premises) Spoilage (applies only to those premises provided Coverage B - Business Personal Property) (Off Premises) Valuable Papers and Records (On Premises) Valuable Papers and Records (Off Premises) SECTION I - EXTENSIONS OF COVERAGE - LIMIT OF INSURANCE - PER POLICY $20,000 $5,000 $5,000 $50,000 $15,000 $50,000 $15,000 $15,000 $5,000 $10,000 $5,000 $2,500 $2,500 $1,000 $20,000 $5,000 $50,000 $15,000 The coverages and corresponding limits shown below are the most we will pay regardless of the number of described premises shown in these Declarations. COVERAGE Dependent Property - Loss Of Income Employee Dishonesty Utility Interruption - Loss Of Income Loss Of Income And Extra Expense Prepared MAY 11 2020 CMP-4000 LIMIT OF INSURANCE $5,000 $10,000 $10,000 Actual Loss Sustained -12 Months © Copyright, State Farm Mutual Automobile Insurance Company, 2O08 Includes copyrighted material of Insurance Services Office, Inc., with its permission. 036442 294 Continued on Reverse Side of Paae Paae 5 of 9 M 36440 RENEWAL DECLARATIONS (CONTINUED) Medical Office Policy for MHI SOLUTIONS, LLC Policy Number 90-CS-X786-0 SECTION II - LIABILITY LIMIT OF COVERAGE INSURANCE Coverage L - Business Liability $2,000,000 Coverage M - Medical Expenses (Any One Person) $5,000 Damage To Premises Rented To You $300,000 LIMIT OF AGGREGATE LIMITS INSURANCE Products/Completed Operations Aggregate Excluded General Aggregate $4,000,000 Each paid claim for Liability Coverage reduces the amount of insurance we provide during the applicable annual period. Please refer to Section II - Liability in the Coverage Form and any attached endorsements. Your policy consists of these Declarations, the BUSINESSOWNERS COVERAGE FORM shown below, and any other forms and endorsements that apply, including those shown below as well as those issued subsequent to the issuance of this policy. FORMS AND ENDORSEMENTS CMP-4100 Businessowners Coverage Form FE-6999.2 *Terrorism Insurance Cov Notice CMP-4825 Brands and Labels CMP-4705.2 Loss of Income & Extra Expnse CMP-4710 Employee Dishonesty CMP-4709 Money and Securities CMP-4775 Spoilage Coverage CMP-4706 Back -Up of Sewer or Drain CMP-4845 Excl Product Comp Operatn Liab FE-3650 Actual Cash Value Endorsement CMP-4875 Loss Payable CMP-4243.2 Amendatory Endorsement CMP-4704.1 Dependent Prop Loss of Income Prepared MAY 11 2020 C Copyright, State Farm Mutual Automobile Insurance Company, 2008 CMP-4000 - Includes copyrighted material of Insurance Services Office, Inc.;vvith its permission. 036442 Continued on Next Page _ Page 6 of 9_ ifateFarm M 36440 • �® RENEWAL DECLARATIONS (CONTINUED) Medical Office Policy for MHI SOLUTIONS, LLC Policy Number- 90-CS-X786-0 CMP-4703.1 CMP-4561.1 MR CMP-4849 CMP-4786 CMP-4787 FD-6007 Utility Interruption Loss Incm Policy Endorsement Windstorm or Hail Deductible Addl Insd Owners Lessee Sched Waiver of Trans Rgt of Recov Inland Marine Attach Dec New Form Attached SCHEDULE OF ADDITIONAL INTERESTS Interest Type: Mortgagee Interest Type: Loss Payee Endorsement #: N/A Endorsement #: CMP4875 Loan Number: N/A Loan Number: 0200066967001 HANK MCQUAIDE PO BOX 4573 BRYAN TX 77805-4573 Interest Type: Addl Insured -Section II Endorsement #: OMP4786 Loan Number: N/A BRAZOS COUNTY 200 S TEXAS AVE STE 352 BRYAN TX 778033999 XEROX FINANCIAL SERVICES LLC ATTN INSURANCE CENTER PO BOX 3547 BELLEVUE WA 980093547 Prepared _ MAY 11 2020 © Copyright, State Form Mutual Automobile Insurance Company, 2008 CMP-4000 Includes copyrighted material of Insurance Services Office, Inc., with its permission. ngFaaa 9Qd C;nntini inrl nn Ravarca Rich of P.Qno Pnno 7 of O M 36440 RENEWAL DECLARATIONS (CONTINUED) Policy NuumberPoticy for o CSI-XO86UOTIONS, LLC 9 This policy is issued by State Farm Lloyds. SERVICE OF PROCESS - Service of Process may be had upon the State Official duly designated for such purpose in the state in which the property insured hereunder is located If State Farm Lloyds is licensed in such state; or upon the Commissioner of Insurance of the State of Texas; or upon the duly appointed Attorney -in -Fact for State Farm Lloyds at Richardson, Texas. Underwriters at State Farm Lloyds have complied with the laws of the State of Texas regulating Lloyds plan insurance and said statutes are hereby made a part of the policy. The entire assets of State Farm Lloyds supports its policies, but each individual underwriter's liability is several and not joint and is limited by law to the amount fixed by his/her underxriter's contract and subscription and no underwriter is liable as a partner. This policy is made and accepted subject to the foregoing stipulations and conditions together with such other provisions, agreements or conditions as may be endorsed hereon or added hereto, and no agent or other representative of State Farm Lloyds shall have the power to waive any provision or condition of this policy. This policy is non -assessable and no contingent liability of any kind and character attaches to the insured named herein. In Witness Whereof, State Farm Lloyds has caused this policy to be signed by its President and Secretary. State Farm Lloyds By: Secretary President State Farm Lloyds, Inc. State Farm Lloyds, Inc. Attorney -in -Fact Attorney-ln-Fact Prepared MAY 11 2020 CMP-4000 036443 U Copyright, State Farm Mutual Automobile Insurance Company, 2008 Includes copyrighted material of Insurance Services Office, Inc., whits permission. - Continued on Next Page _ Page 8 of 9 tateFarm woo , RENEWAL DECLARATIONS (CONTINUED) . Medical Office Policy for MHI SOLUTIONS, LLC Policy Number 90-CS-X786-0 M 36440 NOTICE TO POLICYHOLDER: For a comprehensive description of coverages and forms, please refer to your policy. Policy changes requested before the "Date Prepared", which appear on this notice, are effective on the Renewal Date of this policy unless otherwise Indicated by a separate endorsement, binder, or amended declarations. Any coverage forms attached to this notice are also effective on the Renewal Date of this policy. Policy changes requested after the "Date Prepared" will be sent to you as an amended declarations or as an endorsement to your policy. Billing for any additional premium for such changes will be mailed at a later date. If, during the past year, you've acquired any valuable property items, made any improvements to insured property, or have any questions about your insurance coverage, contact your State Farm agent. Please keep this with your policy. Your coverage amount.... It is up to you to choose the coverage and limits that meet your needs. We recommend that you purchase a coverage limit equal to the .estimated replacement cost of your structure. Replacement cost estimates are available from building contractors and replacement cost appraisers, or, your agent can provide an estimate from Xactware, InOusing information you provide about your structure. We can accept the type of estimate you choose as long as it provides a reasonable level of detail about your structure. State Farm®does not guarantee that any estimate will be the actual future cost to rebuild your structure. Higher limits are available at higher premiums. Lower limits are also available, as long as the amount of coverage meets our underwriting requirements. We encourage you to periodically review your coverages and limits with your agent and to notify us of any changes or additions to your structure. Prepared MAY 11 2020 a Copyright, State Farm Mutual Automobile Insurance Company, 2008 CMP-4000 Includes copyrighted material of Insurance Services Office, Inc., with its permission, 036444 294 Paoe 9 of 9 Any Tim..'o Am". 1 .8is CERTIFICATE OF TRAINING RECORD UPDAtED: 10-26-26 1. Neal, Brian (CEO) • TRAINER FOR DOT SPECIMEN COLLECTORS 09-26-2019 EXP. 09-26-2024 INTOXIMETERS, INC • Instructor for EV30 Evidential Breath Testing Device 03-30-2016 EXP. 3-30-22 LIFELOC TECHNOLOGIES, INC • Factory Authorized Operator and Calibration Technician for EV30 03-30-16 EXP 3-30-2021 LIFELOC TECHNOLOGIES, INC • Instructor for PHOENIX 6.0 Evidential Breath Testing Device 10-3-2018 EXP 10-3-2020 • Factory Authorized Operator and Calibration Technician for PHOENIX 6.0 10-3-2018 EXP 10-03-2023 2. Neal, JOAnnie (Drug & Alcohol Testing Director) • TRAINER FOR DOT SPECIMEN COLLECTORS 09-26-2019 EXP. 09-26-2024 INTOXIMETERS, INC • Breath Alcohol Technician & Factory Authorized Calibration Technician 09-24-2019 EXP. 09-2024 1NTOXIMETERS, INC • Instructor for EV30 Evidential Breath Testing Device 07-09-2015 EXP. 07-09-22 LIFELOC TECHNOLOGIES, INC. • Factory Authorized Operator and Calibration Technician for EV30 '07-27-2020 EXP 07-27-2025 LIFELOC TECHNOLOGIES,-INC' + • Factory Authorized Operator and Calibration Technician for PHOENIX 6.0 10-03-2018 EXP 10-03-2023 • SALIVA Specimen Collector 10-10-2018 EXP 10-2023 Tranametron C successfully t�, compleit Thei meters, Inc. Expires: September/ 2024 A tificate of Completion..- Ti This certifies that'on September 26, 2019 Brian Neal course study, practical examination and written -exaniination to qualify as a DOT Specimen Collector and Ire, A R Certificate pf Completion This certifies that on September 26, 2019 JoAnnie Hall�Ne'al successfully completed the course study, practical exam' !nation and written ,examifiation to qualify:as' a DOTSpecimen Collector J: and TrainerforDOTSpecilmen Collectors The course was conducted in accordance with CFR 49 part 40 requirements Inti3x1irnetens. Inc. Adam Bell, Instructor Expires: September/ 2024 Certification Number 13.144 Continuing eddcation 'hburs: 6.5. -q .4- V ... ... ... '� .. .. 4:: ... .. .� Cortn,,WLr e o GfoM l erl .. . ........ ....... ........ ....... .... ....... s This certiftei that 24:2019 ....S JoAnni .H•��li N eat: '' . ..... . ..... successfully`completed the •curriculum:specified..by the bepartrnent-of T�ansportatlon (DOT.).and curriculum specified by 1ntaxirheters:� lnc_ ftif• certfication as a: r 1 :.: :Breath. A cohol Technis ran (BAT). :. and :FactoryAutho'r'ized .Calibra#ion Technician: :The cumcufum •preserited-corresponds with tti DOTS BAT.'Model currlcutum est'abiished pursuant•to 49Co4nds :::' with Intoximeters, Inc: s proficiency in•the use•of the Evidential Breath Testing (EBT) curriculum Which.iticludes a.revieW of the:Eviriendal.Breath Test' device's Quality Assurance Plan; and'requires demonstration of proficiency in conducting calibrations, calibration checi s and the operatioh of.ihe:' ALCO-SENSOR N / RBT N .. . The.course curriculum was approved by It* o 'Imeters, Inc., the manufacturer of the Eviilentfal Breath Test Dt�vice,'and.complies With the manufacturers standards for the. operation of the instrument. <, ' . Adam' Bell,' Instructor I . :Intoxlmeter5, Inc. 'Expirei.:.9aptemb6r.? 2024::... ' ...... 19684' Continuing.Education Hours: 6.5 .. .. .. .......•.. ;� i C. LIFELOC TECHNOLOGIES9 IN A. COLORADO CORPORATION does hereby certify JoAnnie Hall Neal 'As a Factory Authorized Operator and Calibration Technician on the EV30 Evidential Breath Tester' (A DOT Breath Alcohol Technician Model Course or equivalent must be completed separately to meet all DOT training requirements) This Certificate is effective as of 7/27/2020 E i Expiration: 7/27/2025 eluect :��1 �tao� Instructor: Chelsea Johnson Training Manager, LifeIoc Technologies, Inc. i Emma C CH l .L.UN I "TNC.:::.: :: does �iereb .J6 l .� ! an�e� H�all_,,�_h. ea=h cto ' A�uth o! 4 ed �h , a • .roI�.._.__._, r ._ 1l,�ato�,�anri Cahn on t,e .. .. I ; ! `� 'fl? YRn•.•�Y� `>.. :,�a, Y j•. +. ..` �Y fr ... .'jw.�►rc• 1. �xd�ein�hal; eathL.R- " to (A DO'r'l3realh Alcohbl TechnicianMpdel Course. or equivalent must be completed sepandviy..ta meet all: pOT• training ruquin:ments) . This Ceirtiiicafi 'is. of edive 2s of,.10/3%2Q1.� .......' :.:.. :... ' Expiration: 1�0/3/2023...; :.�.. :. :.• .'..' ,�.... ,,-.• ..::: ....• . . Instructor: DaI1S Shln., :.:.. :.:►'. Training.Manager;.Lifeloc Technologies.:[nc,.. " : •e� . .. • ..... • .. •• �es that -- � .: •. - .. .... .. I_Gis cert� n. .ori ..ecem 9_e tber 1�.0;� �2�0:11" jo-n lea .: .. successfully complete:d a :currculum >andproi-ceric.� r trai�n�`� g for: OL' TO The course indluded•the study of *.ic.informatioln,-quaEification training, initial:proficieney•detnonstiaiiori and.praciicai eicii : This course -was conducted,in accordance with sttict�SaliVa•Speciinen :Collection guidelines and requirements.: j. : •d .. - oa - . _ Transmetron :. . Ra het;'.Spef "Instrucfor. ..vv�vw.TrarugTest cow Any Time Analysis CERTIFICATE OF TRAINING RECORD Note: COLLECTOR CERTIFICATES attached. List updated as of 10 26-2020 1. Neal, Daniel (COLLECTOR) • DOT SPECIMEN COLLECTOR 05-01-2018 EXP. 05-01-2023 TRANSMETRON • DOT Breath Alcohol Technician (BAT) for EV30 07-05-2019 EXP. 07-05-2024 ANYTIME ANALYSIS • DOT Breath Alcohol Technician (BAT) for PHOENIX 6.0 • 03-17-2019 EXP. 03-17-2024 ANYTIME ANALYSIS 2. Hall, Dylan (COLLECTOR) • DOT SPECIMEN COLLECTOR 06-19-2019 EXP. 06-19-2024 ANYTIME ANALYSIS • DOT Breath Alcohol Technician (BAT) for EV30 07-02-2019 EXP. 07-02-2024 ANY TIME ANALYSIS 3. Garcia, Eileen (COLLECTOR) • DOT SPECIMEN COLLECTOR 05-07-2020 EXP. 05-07-2025 ANYTIME ANALYSIS • DOT Breath Alcohol Technician (BAT) for EV30 06-18-2020 EXP. 06-18-2025 ANYTIME ANALYSIS 4. Tovar, Crystina (COLLECTOR) • DOT SPECIMEN COLLECTOR 06-19-2020 EXP. 06-19-2025 ANYTIME ANALYSIS • DOT Breath Alcohol Technician (BAT) for EV30 . 06-24-2020 EXP. 06-24-2025 ANYTIME ANALYSIS TESTING FACILITIES ANY TIME ANALYSIS — BRYAN ANY TIME ANALYSIS — LA GRANGE 2719 Osler Blvd 264 S. REYNOLDS ST Bryan, TX 77802 LA GRANGE, TX 78945 Tel. 979-823-9000 Tel. 979-968-3239 07 Ica !Yu� i. ; _I f; r rr�r /7 r Ti..s cer To e _s : a:# r s �a oVlay 1, 20.18 D-i e...... ... .. ........ l:..hTeal •- a r • s:r C�+. i - _ . -�..' _�let�d "the �cu=�r��ulum s��-ercaa�� - •�� • • E' 'r f: argent Trani�s .orta� � , ', �.� � '.. .,• ' .... ... -p.. _ . • 5 f Y�° ' *� �' '� ,1, F k'1^ �, r„* j:e.5 1P L•, ..f " CO,'.�' - Y ......... ...... •OT; , •fr .r e. ;, IS r, k. • 1- •! i1 •�a,,,: ;.t • �. +•,y^ • r• "r ''l,i•,1�• 'E +4 k,::.S .� 5 1 E::.:•- r^,. r - ?:.;. the:couise �nGlyd d,the;study_:ofbAie,in'forrnatiori;;qualifcationnitraining.,.init'ial, "rofcienc':demonstration :written�exam;and , i'c ' p Y _.. -_-- . prac a1,.exam:::.' ' ThiS,coutse was conducte"din accordimce+with;DQTrequiremenis;of.49:.C'FR'Part4.0;(AQ';33):,:.'.: •c . t} _ •... !L :1: fir' r,.J i:5' .... k .� _ .: •' *; .5;•t �. .. . _ '::.' ° ., � �'• ;: ' - 'Expires°• May:2+023;'••:' iistrucgr ' Transme:'tron .,�':�� •. _ ivwiv'.Transinetr.On ?est�eom' s y w i' 0 No, 4 i i ow EILEEN GARCIA .Has successfully completed training as required under 49 CFR Part 40 section 40.33 & qualified to perform DOT Urine Specimen Collection (6) consecutive and error free mocks completed: 2 uneventful, 2 insufficient urine, I temp out of range,1 donor refused to initial. bottle seals and sign/complete step 5 of ccf t I Any Time Analysis- Instructor: ,%Annie (Hall) Neal Trig D-atc: 05-07-2020 Expires on .05-07-2025 r r �► ell NO 0 m 9 74.0)vl� A at bl", HAIN Any Time Ana�ysis CERTIFICATE OF TRAINING RECORD Hair T.esting Note: COLLECTOR CERTIFICATES attached List updated as of 10-21-2020 PSYCHEMEDICS Hair Sample Collection Completion Date 1. Neal, Brian 06-05-2018 2.. Neal, JoAnnie 05-21-2020 3. Neal, Daniel 08-22-2019 4 Hall, Dylan 08-21-2019 6. Garcia, Eileen 05-21-2020 7. Crystina Tovar 06-25-2020 TESTING FACILITIES ANY TIME ANALYSIS — BRYAN ANY TIME ANALYSIS — LA GRANGE 2719 Osler Blvd 264 S. REYNOLDS ST Bryan, TX 77802 LA GRANGE, TX 78945 Tel. 979-B23-9000 Tel. 979-988-3239 �, t Y t i r r t 7 if L • T 1 �i• �l - �+11 ., S rt _ 4 J ♦�', 1 — �; rP f . II �� rjr �• '�\ - - � %��:i�ar��"= .1., t, ...., f � t � � %� . st , ` o : �y .�� 'c .;. ...:_?_, : .P � - ' rF _ � u 14 I Of t ti; 3 ji J. -Completion-1 May it be known that this Certificate has been presented to Brian Neal for • s - • • ' OGRAM PSYCHEMEDICS SAMPLE COLLECTION TRAINING ..C DIRECTOR OF CLIENT SERVICES Tuesday. June 05,.2018 �\,r. � ' 4'��. _�� Z} 1r �tJ t ry tby is�_° �." •,f + l �rf � .t-.�r �a �i r� 1 �5��`,' 'F t Qi dt y p-+. 1 t ., •:�/ c_.-• 1 J ` ♦.i�1* r+ ..,✓ �i .� .� �4♦ 7, •� • f •. ........, +.A _ ?•... a ..., ........ � ..e........ .. ....... .� .[...... � �.l..:a`«��•Lr..•P. n.r.'�:�K.- tea.. .r^J•�+.le' el�� a 1�� '4' ........... ... . ........ ... ...... tT ertific at. e 2 W t2. -------- - - Cor 1`; I; plt (- I: ilk l ): May it be known that this Certificate has been preserited to Daniel Neari for Successful Completion of L. PSYCHEMEDICS SAMPLE COLLECTION TRAINING PROGRAM e751 DIRECTOR OF CLIENT SERVICES gust .sday, Au '22,.2019 .......... . ........ ........... z: .. .... ..... ....... .. .. ... .......... 9 ertincate of vmpletion -his Certificate has been presented to Eileen Garcia Zessful Completion ori ,E COLLECTION TRAINING PROGRAM rx DIRECTOR OF CLIENT'SERVICES ---------- • 11 11 / V 1 1 II 1 ll. v 55 l�• - 't .i .•i '• "L r'•. _ ,��,1'�' �1 Certi t"i c 111 t C.;,\({I-c •.a 1 t. �k• -%n Cc mP1ve1,Ai%ev May it be known that this Certificate has been presented to _ _ •.1 pletion, of for Successful Com PSYCHEMEDICS SAMPLE COLLECTION TRAINING PROGRAM 'DIRECTOR • , CLIENT r ' .r, 'z c •r • _ _ c-=. .I .0 .Ir 11\ i'• I I I 1 I n,• �n 1' 1 _ 1 �- r:� .... a.. �. .��'.•'i..,n � r'n,..,•�•' !�.•'a,r. � m. '�•• ,.:.*^'"� no .0 s � .r•`'eni.:..:�'.. :�•[+.;.o•�•i:,�R•'� ti�.r•' Theodore F.Shults, MS, JD Chairman (919)489-5407 �r� axi�ca��s�soci:ati�o af�I�I+edi�ca�1�€�e^v�i�ew� � f�ffce�rAs� polo August 26, 2019 Verification of Certification for: Certification Number: Current Certification Date: Certification Expiration Date: Brian Heinen, Sr.. M.D. Heinen Medical Review 151 Leon St. Eunice, LA 70535 991003119 August 23. 2019 August 23, 2024 This notice serves as verification that the above -referenced physician has been certified as a Medical Review Officer (MRO) through the American Association of Medical Review Officers (AAMRO). For all physicians certified or recertified by AAMRO after October 1, 2010 will have to attend an MRO training program and take the exam. Recertification is required every five years to remain in good standing. The referenced physician is listed in the AAMRO registry of Certified Medical Review Officers (%vNv"'.aamro.com). - � � 4 -,- - /-,- I.- '-e a Theodore F. Shults. J.D., M.S. Chairman P.O. Box 12873 • Research Triangle Park, NC 27709 a (919) 489-5407 Fax: (919) 490-1010 �� ASSOC, -4 rc�l REVIEW o4��v Theodore F. Shults, MS, JD Chairman (919)489-5407 American Association of Medical Review Officers STATEMENT OF CONTINUING MEDICAL EDUCATION Medical Review Officer Recertification Examination Completed August 23, 2019 This program has been reviewed and is acceptable for 16.00 prescribed credit hours by the American Academy of Family Physicians (These CME credits are acceptable as category 1 credit hours when used towards an AMA certificate program.) Brian Heinen, Sr., M.D. wed ��e Participant Cindy Ferrell Program Coordinator P.O. Box 1287 r'an le Park NC 27709 Tr 9l 489-540 Fax: 919 490-1010 3 Research T t g ( 9) 7 ( } Z pdate—-0ctober-2-QO:2 Department of Health and Human Services (HHS) Substance Abuse and Mental Health Services Administration (SAMHSA) Titl xStateyList=of Current HHS=Ce-reified °iryaborator=i'es nd Instrumented Initial Testing Facilities (IITFs) Which Meet Minimum Standards to Engage in Urine and Oral Fluid Drug Testing for Federal Agencies (21 UNITED STATES LABS and 1 CANADIAN LAB and 1 CANADIAN IITF) The Department of Health and Human Services (HHS) notifies federal agencies of the laboratories and IITFs currently certified to meet the standards of the Mandatory Guidelines for Federal Workplace Drug Testing Programs (Mandatory Guidelines) using Urine or Oral Fluid. The Mandatory Guidelines using Urine were first published in the Federal Register on April 11, 1988 (53 FR 11970), and subsequently revised in the Federal Register on June 9,1994 (59 FR 29908); September 30,1997 (62 FR 51118); April 13, 2004 (69 FR 19644); November 25, 2008 (73 FR 71858); December 10, 2008 (73 FR 75122); April 30, 2010 (75 FR 22809); and on January 23, 2017 (82 FR 7920). The Mandatory Guidelines using Oral Fluid were first published in the Federal Register on October 25, 2019 (84 FR 57554) with an effective date of January 1, 2020. A notice listing all currently certified Laboratories and IITFs is published in the Federal Register during the first week of each month. If any Laboratory or IITFs' certification is suspended or revoked, the Laboratory/IITF will be omitted from subsequent lists until such time as it is restored to full certification under the Mandatory Guidelines. List of HHS-Certlfled Laboratories Approved to Conduct Oral Fluid Drug Testing Listed By State: At this time, there are no laboratories certified to conduct drug and specimen validity tests on oral fluid specimens. List of HHS-Certified Instrumented Initial Testing Facilities Approved to Conduct Urine Drug Testing in the United States and in Canada: At this time, there are no IITFs in the United States certified to conduct urine drug testing. Canada Alberta Dynacare 780-784-1190 ; L"i'st of W C_e_rtif e_d LabQratories.Approved to. Conduct_Urine Drug Testing LisieCVyState`_) an �in--Cana-af: Pjs Ste, lCti 2 tewP5/) 9 a , kGK0 as Arizona w &Uftr 6A6— Scottsdale Desert Tax, LLC 602-457-5411 623-748-5045 California Chatsworth Pacific Toxicology Laboratories 800-328-6942 San Diego Phamatech, Inc. 888-635-5840 Santa Rosa Redwood Toxicology Laboratory 800-255-2159 Georgia Tucker Quest Diagnostics Inc. 800-729-6432 yet Kansas Lenexa Clinical Reference Laboratory, Inc. 800-445-6917 Lenexa �Lab6ne, Inc. d/b%a C3uest Dagnostics_ 913-888-3927 800-873-8845 Louisiana Gretna Alere Toxicology Services 504-361-8989 800-433-3823 Maryland Ft. Meade US Army Forensic Toxicology Drug Testing Lab 301-677-7085 Testing for Department of Defense (DoD) Employees Only Minnesota C --6 Minneapolis Minneapolis Veterans Affairs Medical Center, Forensic Toxicology Lab 612-725-2088 Testing for Veterans Affairs (VA) Employees Only St. Paul MedTox Labs, Inc. 800-832-3244 651-636-7466 y� Mississippi r Oxford ElSohly Labs, Inc. 662-236-2609 Southaven Laboratory Corporation of America Holdings 866-827-8042 800-233-6339 New Jersey Raritan Laboratory Corporation of America Holdings 908-526-2400 800-437-4986 North Carolina Research Triangle Park Laboratory Corp of America Holdings 919-572-6900 800-833-3984 Oregon Portland Legacy Laboratory Services Toxicology 503-413-5295 800-950-5295 Pennsylvania Norristown Quest Diagnostics Inc. 877-642-2216 610-631-4600 Horsham DrugScan, Inc. 800-235-4890 Texas Houston Laboratory Corporation of America Holdings 713-856-8288 800-800-2387 Virginia Richmond Alere Toxicology Services 804-378-9130 Washington Tacoma Cordant Health Solutions 800-442-0438 Canada London, Ontario Dynacare 519-679-1630 y/H AMENDMENT #1 TO 20-141 PRE -EMPLOYMENT DRUG TESTING THIS AMENDMENT TO 20-141 PRE EMPLOYMENT DRUG TESTING ("Amendment") is entered into and effective this 8th day of December 2020 ("Effective Date") by and between Brazos County ("Customer"), and Any Time Analysis. ("Contractor") each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract # 20-141 ("Agreement') for purposes of Any Time Analysis to provide of the service of pre -employment drug testing; and WHEREAS, the Parties desire to amend the pricing tabulation to add out of network testing nationwide and out of network testing nationwide for holidays or weekends, set forth in original contract # 20-141. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: 1. The fee and services for the out of network testing nationwide is $85.00 per test. (As shown on Exhibit A) 2. The fee and services for the out of network testing nationwide for holidays and weekends is $235.00 per test. (As shown on Exhibit A) IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. Name Title Date ANY TIME ANAYLSIS AmAin ge= Title Date ��- O'• BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: CC 2023 - Right of Way Acquisition Road and Bridge NUMBER: - Koppe Bridge Road/Hopes Creek Road - Chance Estate - 823 acres DATE OF COURT MEETING: 8/1/2023 ITEM: Acceptance of a Special Warranty Deed from Legacy GGC Brazos, LLC, Abigail Chance Thomason, the Abigail Chance Thomason Trust, Chance Colbert Hawkins, Andrew Aston Hawkins and the Vera F. Wyatt 2012 Revocable Trust for 8.23 acres of land to be used for the Improvements to Koppe Bridge Road and Hopes Creek Road. Site is located in Precinct 1. TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: SOURCE OF FUNDS: Commissioners Court Darrell Kolwes 07/24/2023 False False $0.00 56001000-80710000 Right of Way Acquisition ATTACHMENT File Name Descri ion -TAM Right of Way AcqulsIdon_ _Koppe Bridge RoadHopes Creek_Road_- Right of Way Acquisition - Koppe Bridge Road/Hopes Creek Backup Material Chance Estate= Road - Chance Estate - B.23 acres of land for right of way _8.23 acres of land for right of way.pdf APPR Duane Peters bate County nudge BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: CC 2023 - Utility Permit- Metronet, Road and Bridge NUMBER: Inc. - Jones Road - Install cable for Internet service. DATE OF COURT MEETING: 8/1/2023 ITEM: Consider and take action on the Metronet, Ino. utility permit to install underground conduit and fiber optic cable for Internet service along Jones Road from Vila Maria Road to Leonard Road within the County portion of maintained right of way. Site is locate in Precinct4. TO: Commissioners Court FROM: Darrell Kolwes DATE: 07/24/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description die Utility_Permit _Metronet Inc._ Jones Road_ Utility Permit- Metronet, Inc. - Jones road - Install cable for Backup Material _1nstaff cable for Internet service..pdf InternetseMce. A"R C�a.3 Duane Peters Date County Judge. r NOTIFICATION OF PROPOSED .INSTALLATION AND/OR REPAIRS OF TELEPHONE. FACILITIES AND DESIGNATING. PLACEMENT OF UTILITY IN COUNTY RIGHT OFMAY . :. TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS . = Comes.now Metronet Inc: [company:: :.:.. :..inamIndianap°rerenaerreerreoasom "astate Corion,w. authorit to transact business - in .Texas; acting by :and through' its duly authorized representative; and here -notifies the County. Engineer of its intent :to - lay, construct; maintain; repair. and/or operate a telephgne facility under,. over, across .and/or along. -certain County Roads as shown on drawings and__ - diagrams attached hereto and said location described as follows: TXBRO03. UG Construction' � .. . ':Install underground fiber optic. cable with tracer and l :?5" HDPE SDR 13.5 ducts via horizontal way startin n J nes Road 600 feet northwest o�f-V lla Maria Road and extending 3?t30 feet lint_ g.. northwest, then going northwest on Jones Road starting at 1,310 feet southeast of Leonard Road - and .extending 1,310 feet to Leonard Road. This is in the County portion of this project and what is being perniitted-by Brazos County. -The_ location -and _description of the proposed installation and appurtenances must.be fully shown an `detailed drawings attached -to this Notification. , .. ...Tile Company shall commence actual construction/work in good faith within 60 days from the:date of said permit and shall complete=said construction -/work within 50-50:.-.: working days. (COMPANY MUST FILL. IN). If such construction..is noubegun by the:60th.day, -Company will be' . uired to.provide anew notice. --Company:aeclares that prior -to f ling this application;=it-has ascertained the location of all existing utilities; : both -aerial .and. underground; and -the .filing of this application.is -prima facie evidence,that'the proposed -installation will. not cod cE with anyeicisting utility.:: . kcopy of this notice shall be kept at thejob site any tune work is being performed. In the event- of. deviation .from this notice, the Brazos County -Engineer's :Office or its designated representative will be notif ed as soon `as practicable: _ Tawts Enatratlan LEGEND Slf�Qtjf E�ri4lSl7 The top of to fiber op:c f3aly Mao be placed a amm um of AW — .. _ Proposed 1.25' HOME SUR 13.5 Ducts via — d — o — — — — Proposed Urdarground Fiber Qg c Caste vAth below the ditch grade of I S' h4crw the pavomem %Uuc dre of GW Haradvaa Dwoa onal DAN Tracer L 1.251IME SOR 115 DLK13 wa bebw the top of the paysmeM surfarA wticheve Is greater. the Hariramet O"Oortal Orif:7tg deparbncnt mry aghwe a ntat nun depth of raver not less than © Proposed 12' Square U14ty Boa Ricer Symbol 35' below the dtrh grodo of 80' bebw the top of fffo pamamem Sufam. VAlichever is Few". It the uaty wandas dam"" mtd nay Proposed 17'a30'alg' 6 13N24* 15' HNc � Ealstmg Urlrty Poh indeavOos Me depgftcrd In o form Keeptable to the deparbnerrt (with 3S•,et5rdgr floe Wt1 City of BryanUtilities Fire Hydrant .. :: - • • :.• ' ... .;' �-Btyan.Texas Utilities:.:.• . , • Sanitary Sewer MIN .� PadmotintTimnsformer Storm Sewer MH Pole Mount Transfonner stmr Sanitary Sewer. Morker Stusyn SWmt Sewer tnn Water Secondary:Pedesial ' —" — Public or unspecified easements Luminaire Street Light Drainage easements St. luminalte Flouteacenl light - Ea ants .. ...... .. GPM = 8h Gas -L Existing Comms Easements • y...,. .. Decaradve lumIrtaire l:i t - Tower -- —er-- —��— Electrical easements I.[ Polo Sewer Easements - g. _. M ' : Right ol.Way SwitchINC Z Water Utility Easements '" Underground W,` ---orrrsmue-- STMSWREasomeMs Overhead u .. ... :: ome .. :' .... .--.sslvrruE SSM Utility Ea5 nls W `x`� to, a J �y f The toA of Ilre fdmropae rBt;Lry shad d5 p180ed a mintlluatt of ' i. 4u• PropaseG .t.25 HDPE SE}R 17.5 Ducts via ••• � � , •� �, — Pmpased Underground Fiber Op6eCahlovriut ■ ' below the 6lcfieredoortry'below this pavement ahucLseot60' - •HWmmraDireuiorrolWLnD - Tracs7a1.25•HDPESDR93.5Ducts via n _ Debwthe top otthe pavement 6a/om,Whichever lsaeater:the -• .' - HarliontaiWiegionalDrrSM-• doParbnerd may aulAodro a mvtlrrtum eep7tt of cover txx terra than . • - . FI Proposed LT Square Unity ftox • ; :� ' . 3G blow the ditch sW ao' oda below un o top of Rtscr symbol: w t75r�xte'at3•x24•ztti•HFr's -� . •.. •,. atatoa, vA�lcMvcr is �aau ,•If thisu9tiy waivcu damages and fuJY - © Proposed - o :." indemroffasUtadeparbnentMarmrnetcoprsWobthe departmarl ... - .. :IH+ur3Gx4lra9(rDom Pn) .. .: ..... ssao Iasissll u+'J •� aoa 1•^ • erl•-. BASS ��' e•n.1a rtaSO �`'�•. r colt p. .. •p• /�iJ ...r0•ID agGe S�� iµ .O.•,N ~'F VIQ 1_I .' `i Iles,'• '...�f LIw •w• x 1 USS ) e j f i1 4t PASS �.. ..v + i-1`"�... UI[ ua •. ta` MSS F � f1• • il• ,,jj`` �} N• r hr-Yt it o•Itmr• r,NImo • OrtM . al . BrnJMIhIt •• riq a.lph +.n r. rre,• 211 'w .:•� iT 'MH�.rWIrM - iwwalr Jmr Ir• -e•� •err•fares• Iew. L JINa +. nr•.• urqu w. /tA rr.or- ,:rr • • r w. M4r•. Irr 'rrti aV..M . r Z qF `•••i1 a • a. �' •• irMM1 r� `'M f IW lal' p' /0 t1' MC l•N ' fra' 11 r 1 a1R eee tA• ear 1 ` re• MI• ale. t a • . hP :.• ta• a R .. •IY rw• en• tu' •.o` i�• 1•r/ I• X7f - � XX so, -a N• ' t`1 / �•IN XA 1\lf•I• • fownNri Mr ah •r/pr Ilipre lr••erl eFrr•\aIr•,• {F .- f - Y ." IM b >.-.�•' �;: ••• 1 W • Ir•' ar.Ael• M Ir••r It •Nlrw a1 OIIrw1r11•R•M few\4••f - � -L! - .e�TIw• ` " �' 11•w Y-•• a• .:.:... TfD 94 ,NI, awl nw Warn» Ief n•. i 1 £ =1 rl•.D .•r••�'rt w •boN /w.w aiw Ra! ryyl .tr..na ..ter. aw rwluw lu `r• j y�yllultl tIw U•!q• - Ij tj . rtowtp.�rpw,l�.wirr�l:/�.,•I.r •wlil•rMV r •nYl XX {•X•Ir :1 {{ .4 1' KW Wits{{..� c i�r••uw .• •+.rw. rw•� r•�a.ra it-0 1•'r ~` I ��r � ,,.�•'� ' • In '``�•t I.Oe.Iw fhln•lI�+D t. wr r•1/4 rr.n wYw IIMIrrX �GIYL rryl r+� r•w•t I N .M17 1 •YM � \ wwrw\v W: w �M D1 •rnb ' _-I•. j ' . '� :•• ,11r�� MrI•, ;�t�•' �T �'•vpeio••M�. 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A �r rrr+i.r� uw•r1•.a Irp er• tern ... Ir• r,1 Jr� - .. '`` XX ptl•r•mooa Ivr. n+r •rr.+.•.I•o'•sr Ir r•r.•wrrlwew :'� i _ ,• N• a.l•• .- 11.E .. 1 TWT - Oriw.iJM�i•••�w w4�• twliXa M.�ir Mtit. p ' r MSS •'•r . •r• r fl r N- 11 P••r.wr. rl H er•r Iuo. w fr .•�^r wl'aier . >s J••. r IrIr4 rIr• { It >A rrllt Ly. w •:pw IwL• •Iait �� v i ft - rj lwWN•r rr MM'rlltrbrral•aa Mr rti •rL•r.•I••. me eof ar �.. N♦ . ii Allot, frT � Q (Q � r. - • PASS � : • Jf• � D � r�, ��' no.• ••` [PA .w TRAFFIC CONTROL PLAN tru F t aao "ii.W,r. ��Q %10n TRAFFIC SHIFTS ON ;')I Isle scat ' Nils. eAo �!• b; " w r: a .r MO -LANE ROADS -TCP 12-3oI .. f q.r..' ..�': i. Da •��~: UP 12-3b1 ... •-»�•• TCP12-]1-23 2-LANE ROADWAY 111TH PAVED SHOULDERS 2-LAKE ROADWAY AITH PI1YE0 Slfglil.pERS ONE LANE Di ONE LANE CLOSED DEW ATE FIELD Oi YEd INADEQUATE FIELD OF VIER {; � ;, ^�Tcua�1�T� a&IFDo .: - . ; .. ..:• • - (,EGA ' .. .. ..::- .:.• :' :- . ' . "- :The top d rho bber cleft fatality aliall be placed a rrt nonimi of 4li .—. .�., — : • Proposed 1.2V HOPE SOR 13.5 Duds trfa o — — — — — — — Proposed Undugrawid Fiber Oplx Cable with below Ule dish grade of 10' balow Uro poveineat strijum d h0' Horimdla OooataiW M np 7Bear6125' HOPE SDIi 13 5 Ducts vie bit" a" top d Hem pomneM sufaoo, whldlava 11 lreator. fho Hadmntel Oitaetiorid Dung . dopalDaenl may mgwdco a m6tiriwm depth of cam not loss than Ci Proposed it Squaro UUily pea (+ ► Risen Symtrd f ' 35' bdcw flro 61ch grade of aa' bNoDI ate lop of Ih0 paremenl c; wtKltavaflNKlwear 4 greater. if Iho aril ty wufvoa denJagea wPJ hdlY p Piopesed 1rll' 613W4 V Hlis'' . . s ".dePmtmefd in a fain accept" to the depaturmt. :: CMM.3d9/494ABaa Pill t yIy Pdo .: ®F�tirfa+g U 09 - C Mi" rwi fysa I . : .. .... . ... A .. . oi . ... ... .. .. .. gepp . . . . Zeerco.orl. . . . .. .........YYY • Vill REV HIP rF1c4L wv. IT �®® KI E" mum IDAM MR mcum MKERO KMM affu)m MOM-1101 13 NMI MEIN IMMKIMIMMU SHMOKMmounwim M—Ammmo� C.C.: 42-7m. On— .4 FIASS1 AWN .011 mr 4� fill m :=n 4M -RIF .-IMME: S1 ml 1g, 16 VWMM.- it. P In - : W.0 IS Mi VV T Tep q;r-oav- L W#k I— Dr M-1 -rib* .4 Vol. —41 FEM LAM :MILO WWI —In .1". ICE 174 xx:: 0 wl�* . .... ..... .. 0 xt PASS PAW TRAFFIC COWROL PLAN . LONG-TERM 1g. ONE -LANE' . CQ'47RGL :q. TWO Do. ... . .. TCF (2-61-23: cc: CMK:LANE '1rO-vAy*' ONE*LANE TOO ---WAY < TRAFFIC CONTROL "1711W YIELD.SIGNS fLei 'Thm 20W Aar —TRAFFIC CONTROL.W37H..TRAPFIC SIMAL -Sao Nola S) LEGEM, The •top of Ho fibu 46C faclity Q�V Iii-oaced a aft" *I AV PH)Pomd 1.25' HOPE SOR 13,5 Duds vW. — — — — — - PurposedU=f v� M F i t m r 0 od Es below the awl grade of lir below Ura pavemrd struchme of OW H OR 13.5 Oum via Hedao 'ADirectim DIM below ft top of the pavement nuface. wtodmver is greater. U* VIA 01 Ing dopv"effl majaiiftmo a ffdt*mLwn depth olcrNornot Ion titarr, Proposed Ir square Ulft .0.� Filers hot 3W below IM ditch grade of CC b0m.tho top of Me pavement rqxW M= �4 cp 'qq adam. vAikhowar In UmMef.If dWuft wi�m dmmgm and k4y Proposad 17xWCIV & 13W4-XIS- HKF Poe z"rldr= ft dopmtmfll In 0 torte twiptibloto.m depatment: :. :24U4 1 L .. . . ... ... .. 1YT9CAL 4i;TAiL TYrMCAl DETAIL TYPICAL DETAIL wt•r•r ro�•.•ru..•.a.e rww.vv TYPICAL 5FAIL �nar, r P. po TYPIW DETAIL m.o.•ma TM top or the bber aptte fadt ty shop be planed a rlsnYeum or la' below um tiw%wa" of 1B'Ir "the pavemom atrud" W w below Dm tv of Itw pavemem solace, wn Mmff is Boater, um depmfinent may achD t a a mbwnum depth of cover not less man off betow fM Mich grade of CO below the top el the pavement autmo. vAwJw m Is greater. It Iho uWy waieoz donapas and fully kvimaifies Ibe d"WVMrA Ina form utteptabk la thedepartment. WPT I �.,. W, M.'N r e .u--I TYiVCJU. DETAIL TYPttAI. MrAM ..:ems. i IrrrxcaTAaaa wta+eww+ —_ Plopesea 1.25 HOPE SDR 13 5 Dub vte — — -- — — — ® d Pmpowd UrdarUM M Fiber Optic Cade Hmzmtb Diieciimal Dntjv Tracer 31.2S* HDPE SOR 13.5 Duds via Hmzamal Oimmenal OM-N Q Prarposed I2' Strusro UUAy Boa f[D Riser Symbol al Pmpcsed lT%3(rxlo-& 1J'aZs-R1SHH's tvelf) 3n49'A4u" San Pit) a E mbng Way Pole TYPICAL BURIED CABLE TYPICAL BURIED CABLE CONSTRUCTION CONSTRUCTION PARALLEL APPARENT CROSSING RIGHT OF WAY 50 50 C 50 I i 50 40 APPROX. 40 40 z J a j 40 500' ('fYP.) 30 30 I 30 I 1 Ili i 3' �P) 30 20 RECEIVE PIT BORE PIT 20 20 BORE PIT 20 10 3'x4'x4'-\ PAVEMENT 3'x4'x4 10 10 : PAVEMENT 3'x4'x4!—\ 10 D 0 0 , 0 -10 -10 -10 -10 s- O N O _O + cV d O O O O O O O d O tr1 O d 17 N N O O O O u1 +d d O + O O v 6 O UG DUCT PLACEMENT: > UG DUCT PLACEMENT: BY DIRECTIONAL BORE H =1:10o BY DIRECTIONAL BORE ` 1-100 PLACE 1.25" SDR 13.5 DUCTS PLACE 1.25" SDR 13.5 DUCTS AND FIBER OPTICAL CABLE AND FIBER OPTICAL CABLE @48" MINIMUM DEPTH @60" MINIMUM DEPTH TalImEmution LEVEND Tho tap 0010 fiber optic /aWsty trail bo placed a minimum of 48' Proposed 11W HDPE SDR 13.5 arcu via — — — — — .-. m e Proposed Underground Fiber Optic Cable baba the dtch grade of lir below the pavement ctrueMe of 6W Hon tamia Diredmnaf Datong 8 125' SDR 13.5 Ducts vie below the top of the psmnar4 surface. wfichever Is greater. the tioru Hariraauat aroriimal Drierg bmal department may mmwdso a rnsrrmum dopm of cover nut less mm ® tr Sgmo U �; [� Riser Syrtibd 3ti' below the Bich grade of g0' below Ow top of the pavemstt� - surface. vAucharar is gmatm If the uft waves darnagas and lr�r (a PmPw"d 1rLW's18' 613't24'a1S' Ws ® F.snaturg Uts+ty Pole mdeavthes ono depam"ard n a form ecceptebie to the department. (MM 3(ra4f1's4W Rae Pitt O �t fkil r •�"' 1 NOTE:Maintain a 5' horizontal clearance and a 2' vartical clearance from all existing underground utilities not solely BTU. Install all hand [toles 36' deep and flush with existing ground -11 �111=11�111=1� w a oUj cn } a o � SEE SHEET 09 4 StT t 7 t too' Taxis EmqvtsUonsdatyLEA i�m ■1r0 R The IoP of 90 fiber ophe filaty shall be plated a msrmum Of Of Propmd 1.25' HOPE SOR 13.5 Dues via — — — — — s o — prppmed Unds gmund Fiber Optic Cstle with belon uu arch grade d ie' below the Pavem ra sbucture Of ett ItadmnUa D'vetbawl 01229 Tracer 6 1.25' I1DPE SOR 13.5 Duch via belay am top of the Psvtmem palace, whirzmvor Is greater, lna Ho itanm! Ditedmaf OnNV ru .We dope tnml may outlhulzo a mawntan depth of corer not lose man a Pnepasan ed 12' SquUthty Bar Sum S 3W below the ditch pate of BP Whew the top of the pavement YmW surfaces, whitlmrer is gmMw.11 the utility waives dnnagas arid hey El Proposed 17 a3U1r1B' 8 13%24'91V HH's 227593 IndeMniftos We depwbnent In a lam accept" to the depaMnent (vvM 38 OTA4e' Bee pd) ® Existing UthryPolo uan� hoh 9 ' F'utt[ic U 5 f'u f �1 r t0 PC» ty.�M7z �` f +�� ,T,' +� g. ,a �,sg�v'�?` "y' �"%'^ �. tri ,l t�' � ��j�r� `' t•, f `�, !! ,�. •'v, a a �r1E1'�EIbc cal � e"y s.•*�EAAsil�1)Rni t � it x ,f ,�.+ r,r.� i 8 130'1rA8k24yHFi�+., x i, r ' fit St.hon o+Do �i h •+ � ., � n 30.6177 t1?!�t?Br351t301 9 �, ,R r, a+ '� �` :��,� ffi ? r� a . � x � �s• `f .� �r � _ tr,= 3 ,.•', • .� E1aScme111+ «', ov�d t' y ,�oua eaofs�.�ttby.. anE>�tr, �.s« Knl j nlrsc43orIaI,I Wro 3 Ha>'r (ij 2E8 Uf3tF1 *� at St itiort g O+ot? to t T0*Z1 �J- QS WFUNIGUO �r,2drxM at St6wh '300554 4, 1YEf u- - -, N 4' -W- tir. N, in, I-OlUvIa ntain a 5- horizontal clearance and a 2' fx vertical clearance from all existing underground utilities not solely BTU. Install all hand hol es 36' deep and flush with existing ground _U ;OW L " rz 4111 7, lb SQ 16 Ile 11W LEWD The top of the fiber optc f*oW 00 be placed a nviiinum of 41r — Proposed 1125* HDPE SOR 13.5 Ducts via — — — — — — — — ftMed Undaground Fiber Optic CgWo wv% bekAv LM d*h grads of I O'bolow Itio pavement strucUe of OT Hanzonds DiroLlionril Drding Tracer & 1.25'HDPE SDR I&S Ducts via below ft top of the povemem: surface. vIlOdwrler Is greater, the Ha WKM Mroctionol Drdmq dopwtneM may auMvdw a mbknurn depth of cover not Ins am 13 Proposed 17'Squam U" Box Riser SMW 3W k4aw ft 61th 9r&O9 01 W below the WO of the pavement surfam, whichever is Wealar. If the tAfity wpm damages svId Mir a Proposed 17'x1 % fir L 13'jQ4x I W Mir& indemnities the department in a form acceptable to the department. (With 36 OWmAir Boro Pd) EmtWq U" Pala h WIN J I i ' I NOTE:Maintain a T horizontal clearance and a 2 e rn vertical clearance from all existing underground r' - a utilities not solely BTU. Install all hand holes 36,• yf r F deep and flush with existing ground ==— t a._.. � _✓ ^q°Gy" � _ ,rr: _, r.. r;^ :i.+V" .�` �� ,ri`f .i SEE SHEET 11 Slf t t 100r TestaeEaearaiiorl LEWD Spila1� Ttm top of Nre (Amr optic facday Alan be paced a mhmum of 40r -- -- — Proposed 125' HOPE SDR 13.5 Ducts via — — — — — — — — Proposed Ufdergrtxnd Filler Optie Cable wnh below om d"grada or ta' below Om pavemerd strucom of Nor rlonsordW Olrectionsl OM:np Tracer a. 1.2� HDPE San 13.5 Ducfs vW below iM lop of IM pa CM arsfaoer Whichever is greater, ttm Monmrdal Oiroclicnal Of" dopy em moy auMorke a rrawtan depth of cover not loss Ohm ■ Proposed 12' Square Uttdy eat Rma S)subol 3W bolwv IM ddrlr graft of W below the lop of em pavemeq sudoca, wfdrlmvm is greater, It ttr Wdy waims damages m d fogy Q Proposed 17'rr30k18' R 135Q4'9 15' Hirt Eustvp Utbry Polo indeavems 1M dopmb "I a1 a form accopiabio to the depiu m 1. (wdh 3Ca46 "r eon Pd) REFER To PROFILE-B 1• j✓ '�� ;" ' 'r. DRAWING SHEET024 REFER TO PROFILE-CNOTEMaintain a 5' horizontal clearance an tal cld a Z' ORMING SHEET 024 „�,f y • vertical clearance from all existing underground ( 4r 3# utilihes not solely BTU. Install all hand holes 36' r deep and flush with existing ground r 4WA �, •- —� cf �; f �4 n4 I t SEE SHEET 12 T�aa Essav�tlen LEGEND SraiaiT Slstcna The top of gte fiber optic faatay shall be peoed a mi5mwrt of 4a' — . — — — ---- Proposed 1.25' HOPE SDft 17.5 Ductsvia — — — — s — — ® Proposed Underground Fibs Qptie Cable below ere dtch grade of IW below "pavomem straebna of e¢' Monmatnla Dwadw d DaM Traces 6 1.25' HDPE SUR 115 Ducts vie below tiro top or ere pavemern ustace, "Itchever Is weater. the Hortoornal DtteamaN DakV depa nrnera may aad M&a a ni *Mxn depth of c w W less etxn D Proposed 17 Square Utbty Do■ 0 Riser Symbol 3W below the dtcn proda of f1D' below eta top of eve pavement unface,w4tatlteverIngreeter. Ittt LWVwalvesdtsrmgesarid Nfy Proposed 1TaYralE'6131a241rt5"IIK4 ® Edatvq Uttty Palo bmnfns Bea depwMiam In ■ from a= lable to the depadment. Imth 7e'x4 V-x4E- Bole Pat) 9 10TE:Maintain a 5' horizontal clearance and a 2' vertical clearance from all existing underground utilities not solely BTU. Install all hand holes 36' p. deep and flush with existing ground V. .e..- _ `. ♦ '¢R.Y'i_ _ J _ _ _ -...if "F:? . `+a2A'T`,�, R (' 3 '' !l 15a 21J Tt1IIrs!!l:11m11LtSf9ttLEGEND SA" Tin top of the (her optic fedG ShO Do paced a rrcrtimum ef 411' y o � . � �. —. Propored 1.25' HDPE SDR 13.5 Du s via � — � ® e — v — Propound Urdetgtoutd Fiber Optie Cable with below Ow etch grade of 1W below the pavement strum" of tie• Noatcontla Diroamnd DFAep Tracer 6 1.25' NAPE SDR 13.5 Duds via below the top d the paverneR solace, wf*haver Is greater. the Hadmntal Diredimal Dnivtg ' department mey mAhoitto a metinum dtrptn of cover not less then 13 Proposod 12• Square Uthy Out Riser Symbol ' 3W below the dtdt grade of 6W baba me top of the pavement solace, whichever Is graver, It the taly waives danss rs and Uy Proposed lrs=xlfr 8 t3'x24'05' Wit ® E+rtaSnlg Utldir Pala trtdertutt5es rho depaRmerd In a form etieptabk is the depar9nrnt. Ivxdt Wx4fl-Wr Sam Pot E- A 025 Pi C- S 8r d F•T ,�'i ea" Y � � A� `dot _ ,, ``�'; � : �. �`�`� � ,� �., s y�S mac^ '��"t> DR RFfERTOPROF7lE-.f�a `� s NOTEMaintam a S' horizontal clearance and a 2' oruwftrtt 9HEE1 }24 vertical clearance from all existing underground utilities not solely BTU. Install all hand holes 36' . , , _'' �' t ' ." x�k. . ' deep and flush with existing ground ^fit„ k � s w..�� r �..2��3G'x1t1• HH s � �., _ �, � � � � f all ,3 iii f16f-gE1:41248 �; sr �: 3 �.i tza. sZ ,, �, { L�CS �iN®Ct la:alArrltirtl by r'i�r w c � �c Al t i,: i � E t 0 w n a--+ I Uj J SEE SHEET 13 Ll Tta1t>;laeaavt LEC,ilW7 5�f8:lOf The top or tin fbor optic radLty !lull be pteoed a Irrinxm 01411` t'nWzsd 1.25' HOPE SOR 13.5 Qu= via — ® o — A — — r PiopoiM UndeWo ra Fiber Opbe Cod* wM below tM attic rgado al ta' bobw We pavement shod" of W Hairore" Dredww On%V Traur & 12Y HOPE SOR 13,5 Oacts via M. below ow top of UM pavement sadace. Wt6daver is gremer• Oa HOnra dw t ifficb mal Onbv depaibnent may m,t mMo a minmwi dplh of Cover rat less than 0 Proposed 12' Sgwm Unity Box 3a' below IM dtm prod* of aw below the top of dav the pament �y Riser Byroad rPUiaatlix r Surtwo, wtt rWM is greater, n the wary waives demep*s old b* a Proposed 1rxWxUr R 13'k24-x15- tiKs 0Wffdv%% as dspmrmont in a form otmPlabr* to the department. t+t+y+ 3S14Wx46' Bare Pd) ® Eastirip Utaty Puts 14 a OF 4 NOTEMaintain a S'honzontal clearance and a 2' vertical clearance from all existing underground etn J, R"", utilities not solely BTU. Install all hand holes 36 deep and flush with existing ground " - 41 4'. P It= =1 N V" Bi— '' "paFltter Optic C at. "Xif 4 X74+501,4LrRTj,'.'* ," P, '86 414434 PrA Z gj (L W A , 1U Public by Env I 'n UJ w CO C) CL rL SEE SHEET 14 Taus Excavation S1114tyspuzo The top of Um I&M Wbc Maly Oa ho placed a mW*rm of Or Proposed 1.25'HDPE SDR US DW3 via - - - ® - - - - proposed Undefuround Fiber Optic Cattle below the Mch Credo of lir below ft PRverned abucu" at W "Ortmordla oirwftrml ofdmg Tram & l.2S* HOPE SOR 13.5 Ducts via belaw, the top at ft pwmmern surface, wtkh&M 12 wealer. the Ha UmW DmvtkmW Dnbv depaftent may Whoifts a ffiWmum doplh Of WV2f W IM OW ■ proposed 12' Square UMI Box tM Riga Symbol (Sacceptable 3W below ft dish Wade at W below the top of the paveffmU urfam. witichmar 12 UrMef. It the uthly waives dhTiSM aW Ul RVPCPS*d 1lrXWXlJr 9 I31K24-05 HK& 0 FjdMm U" Palo tathe depattment. (with 3V&4rx4w Bore PA) I bi r,.�r JEp `•- . � "'" i '' Statki94afi ` RTC' NOTE.Mainfain a S' horizontal clearance and a 2' i 38 6104E6 ! -96 412831' `< ', WAN vertical clearance from all existing underground �� utilities not solely BTU. Install all hand holes 36' deep and gush with existing ground 4 q ' .�.� �...�..-• �' yi, � 4 r T °� :�l' � �.,e{r is..t "':c^` fi`a �tia� `.. �� 1 e•+ 4r rf �' trg _ .}`4, +F }•7.' . r : } €ram: ,_— :"-.•�.� — 4. Ss..; '� 1, � ".,! � � 5; +� 'ar.,�y -?�`� . * �*gk s° �a �, �r Y' .. Arr ��r^"'',...- �,` r sx�s ty l ,�� 1� r r 24k18'x18'HNt{ _+ �_ t w, 4 ,. * •!/� , y utSfntlonfiGf07l37 y 30 81=3 ! 96 4`13878' %2>. w�rppn3'` > _ UO OW f,1?eosi1en. ;'5 f :� . 4 tDiiociiDnal tlateP„Miu'(3? 1'25 h�`f K Z �!�iY t W eHDPFs SORy1�1,5 Duet3:6 A47 PtltJlit: , f �3 t �; (1) 28Cc1 UG`F+lie �OpticCsll{e a r1 ` "< O UU at Stalbtt a"W b0 `17f?+21 20 O'uWic'L O� x o Uhfi r .n EA]1iM11f %. �` f s f1 � m2,'d' ?v � a�r ? ^�s2�� "� a� « ✓ as�flsfattlaftt � � w - �/ r eg II ;s a } € a # x z.x d! a Y �: .r• O J ' SEE SHEET EET 15 � t t zo7 T� Eatr�lfizSi9tt safety Sim LEA Ob." The top of the fiber optic fao ity shall be Flared a m�wm iof 4fr — — _ Proposed 1.2V HDPE SOR 13,5 Ducts via — — — — — — — ® Proposed Urldeigrormd Fiber Optic Cana voth �°"�' below the 61rh grade of lfr below the pavement stnamue of 5W Ytmtontla Drmcloonat Dn" Tracer d 1.25 HDPE SDR 13.5 Ducts via a.e aa.a below tbo top of the pavemerd aufare, sddcfwver is grower. ale Hauontdl Directimal Dn1mg ® � daps tment may authodte a a tmran depth of cover not less own ■ Proposed tY Square u%ty eos 3fr below fho dtth grads of OW below the top of the pavement Riser Symbd eosc227593 Ream. wa kbmf is gMM". If the utfity waives damages arw hey Proposed 1rx3U*xllr 613's24'a15' HH's ear, err indemnifies tho depmonem in a farm eceeptablo to the deparbnenl. (wttl WA4a'`r4C Dt a Pill ® Existing Uttity Pole 16 5MIffi — a sl v * t "4 NOTE:Maintaln a 5' horizontal clearance and a 2' \ ry vertical clearance from all existing underground ,rv� utilities not solely BTU. Install all hand holes 36' deep and flush with existing ground O°I _ !f' REFER ��:_rLeA�rrY�Ih.tl4�=t�_ i a PROFILE F .- DAAKING tE•sDR ia.s D a _.�.�_,.,._..,`',. �'f/ �� _ SItEET a2al (i) 211iM • Fibei��Cataia .__ �+`�`,�� /`` i4 C, Y =Ile w' f3 a�-xas3cta� moo. f ,.xrr 5 Y _ 1 •- t a` ;� 'i ." x / ,.,E q��{, y. ViifepltZlitC 29 a��Ea fitly ,"`•��y ,,r� � c+`�x -w � _ ,.,�� .- �C. �„.. �-".F't`:i `"".. A .{� - �1�, a , �y < %� REFER TO '', j �' r {In �,t. i �� •. � '� �.# ��.. ��a� a� �- P'ADFitEC {/.l"t�i- y�/1 - iAdfr,." Pubfic L)1 .`,�, fti '.r REFER TOE} �`rri-' Mnl - s w. �. # 't ,y PROFILE E }ED3CSit n11 �'?R `�,..i+.'e -' ,.z'x :-I�. DRAVANG ie e: • 4 sr i. ro"Mol7 SEE SHEET 17 t t tl =*Ezwvmdvn LEGEND �ira4Tr58sman The top W tlLa tdLer optic laattty atLall be gaud a mirtimum of 46' — — — ..— — Propelled 1.25' HDPE SDR 13.5 Duds via — r o — — o — ® Proposed UndergrwM Fiber Optic Cabe below the dtdl grodo of 118 blow Um pavemerd strud wo of W Horizootls OketSialal Da" Treca 6 115' IMPS SDn 13.5 Ducts vie below"top of the pavement sutace. rwhkfmw is greater. the Horizo itd oueL orw Dri" dopWnerit may eigtorim a mimmtan depth of ewer riat loss then $ Proposed 17' Switre Utbty not 17. Riser Symbol 30' below the Won grade of ear below me top of the pavement surface, wltichover is greater. If the WAIY waives damage" aM CLOY Proposed 17-c7Cr:la' 1L 13'44'x15' HH'a ® Ems" Unity Polo krdemrifies the departrrLmd in a torn aouVM a to the depwftent. (wah 30Y4fr.4e' Bare Pd) 18 NOTE;Maintain a T horizontal clearance and a T vertical clearance from all existing undarground r utilities not solely BTU. Install all hand holes 36' j deep and Bush with existing ground SEE SHEET 10 stt t ice T43MZE=WDtIM LEGEND Sifm STs4oa The lop ar tha fAer epee faotay sled! be paced a nutirnum of 41r .— Prnposod 1.2r HOPE SOR 13.5 ouets via — ® m — — ® e Fiber Optic below the dtdt grada of 1W below the pavement stir ure of 60^ HormmUm Direttionat D almo T�& 125" HOPEDR 13.5 Ducb�a below the top of the pavmnent surface, whichaver is geater, the Hortmrdat D ooctimbf DdUV dopwbrm t mop atdhodca a mh mrn depth of cover not tess than ■ Proposed 1r Square Utbty flax � Riser Symbol 3W below the itch Wade of fix' below, the top o1 go pavement surface, whidrover is greeter, if the u!ty waives damops and W C] Ptopased 17-4wx16' S 13W45c IS' Htf c Edstutg Utility Palo MdemriRos the depasmrmg in a form acceptable to the department. (with 3Wx4(ra4B' Dam Pal -cl a -4 NOTE.Maintain a Yhorizontal clearance an a vertical clearance from all existing underground holes 36* utilities not solely BTU. Install all hand I h deep and flush with existing ground 11=31 I 7V 4 AI INat Siatk)6 1,3,21f54,f�T RT N' 'y -V4, ' , 827091 -98 4141 Isl k :amr "ram REFER 70 r R, W ' DROAn EMU 025 . M DRA'W Jpw 3T, Flo , VWXWF"' SEE SHEET 19 LECEM The top at the fAwr optic NOW OM11 be Pined a Mfnnwm of 49' Proposed 12S'KDPESDR13.5Duct3via — — — — — — — — Proposed Undargmuld FiLber Optic Gala %181 bebw Um dab grade of 18- below M pmwnt stncttft of 6W liantxxitu Drad"W Dram Treow & 11.25'HDPE SOR 115 Ducts via below on top of the pavanaid mritaw. wt&hevei Is greater, ft Iffirumdal 00000Orw Otelog d*PRMM* May &WhWiM a n**Mgn 490h of OMW not 10113 OM a PIOPOMW Ir Square UtAdy WX Riser srnw 3W belva ft WM Waft of OW bebw the top 01 the Pavement turfaw. MWmw is grealar. It ft uft was"s du=9ft wd My Prutrawd 175x30*x1g'& 13*x24'z15* We 0 Enfift utcly Pole the OePaMnaid in a form DOCOWAbla 10 the depsMnent. (with3B-x4rxAW Dom At) A NOTE Maintain a S' horizontal clearance and a T vertical clearance from all existing underground F utilities not solely BTU. Install all hand holes 36' deep and }lush with existing ground 1 FRI!, cl I 1 ...._. t1:1�1 24 3t1"X,�B;,S�3H � ✓'�'� � SHEETSTB � �,+Y�',^ �` •}j 11t'Sfatl*orii t&3T RTC r a F 7 2 a g aF'3 •� 'd ? r r,,�+� - + �w�r �' '+ • V a6t f r f 10 PuhbC _ UO lJtlCt P byf� a %'(1 h 'v d + ''��* Xw n l tll �s LI.4i4ditl SL"1�oti (3Z 1;2 5 r �'z 'Eus�rtsix►t , ... i3r Slat 13o-5ut2s 6 ,,� n r { REFER TO T (lj'281119 UG4Flfsei''C3pli6 CAi O r PROFRF F glit Sta$Ott'9 0+00 tD 110421 ORAWNG 1PIN SHE£TSR,y 5 '°t4 � yy �,+: ,+,, 1• r �.y � � �` i�� 1 "s c"Stalion,139;31'13T, RTC' q -� :_~3D82820il-@8512$8T�, t h " BMW- 7 `01. Puw Uhlttyi SEE SHEET 20 LEGEND ai�byr S�sttlm The top d ttw fiber optic laahty than be placed a mimmum of 41r _ _ . _ Proposed 112W HOPE 5DR 13.5 Duds via — — -- — ® v — — Prowl Ubergraaed Fib" Opw Cable below the dtch grede of 1W below the pavement strudu& Of 6(r tW=11112 DReetw W DRIMp Tracer a 1.25' HDpE SDR 13.5 Ducts via bdow Um top of go pavement stoface, wtdrhever W Wester, the Hw=nUd DvedimW Drling doparLmerd may aulbulz e a mkikiwm depth of cover not lesa Ow 13 Prapmed V Square Utility Bag (�? Riser5ymbd 30' blow the dt01 grade Of fit' helot the top of the plveaeeni u0sce.vAeichtwer11Wvater.ItMv114ywwasdamagosaMfidy Proposad1rx39'k16'a13*x 'wIVHH'a ® Edam UtWy Pde kulemnMa the departmerd in a loanaccept" to the dsparbnwd. (wtih 3aY48's4B' Dar& Pd) wl lu NOTE.Maintain a Y horizontal clearance and a 2' vertical clearance from all existing underground ' utilities not solely BTU. Install all hand holes 36' deep and flush with existing ground REFER TO 1 PROFILED 0 REFER TO PROFILE C > C ' ORAYHNG;'.;r SHEETYta 3 c; ";° r f/ 3"• � �� ..tit 11t Allt "O � <, �a•�� 2 3a:xlfs'FfH, 1``G .. �"°' l s at ShLart` M+67137't w�0 inetlf} i y �' If > °fir` ' Dirccfionzi `or�Pla (3)'125'+ W,64a 60,Mlxr OplioCa a.. t;&tiU n's of 0.ta 170�2L: ` �,_ "� fti• :'J, Propawtt 24xWxlfr.HH^.• W Z112" 13ia+Lao ! 37 RT. 031032,1,`�90 44650iS ti £ `' er A r Ana. j i v r a1: ORAVh7rO $ rr' rs nxl s Lai ate 1 T . ry 0LIJ �o a 3'r . i t y� ,1, 4 :, i"• 0 c 3f.i'. E eA fy t, t c V O 71 SU tr I SEE SHEET 21 i ? 7g0' Ll T"sa Emwaatlain LEA �' saucy Systsm The top at flea fiber opbc fx*ty"be placed a mmirtum at 48' — below Me catch grade of 19' below 110 paremuq abucbae of 60 — — .—� Proposed 1.25' HOPE SDR 13.5 Dulls via Hortconth Directional Dnavq — — — — — — �— —� Proposed U Fiber mpa ntbryraraN Optic Cable anyh Tracer 6125' HOPE SDR 13.5 Duets vte ar w "1q° wa ru a+a>� beiw the top of {ne psvemcnA surface. wtfldhevcr V greater. the FianzonLtf Oirertimsl Drdavq deparuerd may autharico a mb*num depth of cover riot loss am Sri' below We dtrh pride of OW below pie tap of the pavement surfaco• whichever is poater, it Urn t4aaty waives damages w4 fuy irede mms Um department in a form occeptaw to the depinment. 13 Prop330412' Square Way Box to Proposed 1?`x3trx 18' Is 13'44'x15' HH•s twdh 3Wx4V'ME' Elora Rq Riser S � 7n� ® FJdstamg Ulality Pee mar pat 22 11. NOTEMaintam a 5' horizontal clearance and a 2' vertical clearance from all existing underground '_' utilities not solely BTU. Install all hand holes 36— deep and flush with existing ground tr tILIl�� I ' w "s � x y�Gq y Sfiy�N ^ fi •D.r � - Y Z --nth z , t K.� +: w ,z ' �z r�"'?'Ys; • �` �� r � # ��sC/�, i „ .�;'Spy � �.-'r spa;; � a atStat'atr187 ; ipRT � �� °` ''� 3�� f '�� 30 33t325 ; • .Atf4dili � f Ne 7 .. A, —,TV REFER TO �t a ff ✓r '� ` * PROFILE 0 DRAMG SHt't?a28 p gyp; O�.Y ✓ e` > 83565, An7175�' j c us Duct p}yt� Directional Bono' Place (S) A 25 Y _IIP.E aRRJ1 a'DLIW 110+2511 U.. B UGFitla99p '� � ,d �.. 'k ".�� .• tx3 a 0+0010jJ/ s= ntSta13At1.16M1?t9QF27x 30G32�fift/tif;4081ti2" { SEE SHEET 22 Sal' t7 t loaf Tam Excavation LEMM The top d the 4bor ape faddy strafl be placed a reiamum W 411' -- — • — — — t#oposed 1.25' HOPE SDR 13.5 Ourii via •®• — — e — ®• — ® Proposed Urdeagruund Flea Optic Csfffie below the Ahri grade of 1B' below the pavement shuehre of W Hormantta mactior al Onmry Tracer & 12r HOPE SUR 115 Ouch via s below the top or the pavement surface, whichover Is greater. the Hommntal Otrocicnal Oreing doPM"crd may nNtorize a mutirmon depth of arim not few than 13 Proposal tr Square UUldy Box Riser Symbol 3g• below the dtch grade of fiat below the top of ero paver ml surface. Wl Mver Is grola. If the dtJ4y wt vos damogaa and fuay fl Proposed 1ra30 alir a 13'x24"rt5• Hffs ® Eaist ng Whir Pdo Irrdamnfiea U. dtparhnerd in a form acceptable to the department Ivrlth 3Wx4814r Bore f3tt PROFILE - A PROFILE - B PROFILE - C W VILLA MARIA RD W VILLA MARIA RD W VILLA MARIA RD Profile Looking NW Profile Looking NW Profile Looking NW 3+50 4+50 28+50 30+50 31+50 32+50 5+50 30+00 31+00 A+00 5+00 6+00 32+00 33+00 12 p _� 12' � IT 24' ...._._... _. 24, 24', W ter in Water in 36" s _--- _ 36" 38' 4 - _ 60a6' 48 ' 7r D' SS" 72' 2 al -- X18" --- i i PROFILE - D PROFILE - E PROFILE - F M JONES RD R JONES RD JONES Of Profile Looking NE Profile Looking NE I Profile Looking NE 58+00 60+00 66+00 67+00 i 81+00 81+50 82+50 l 50+50 60+50 61+50 62+00 63+00 66+50 68+50 o 36" 3T " 6' 12' 1iWiGD XiDg 12" _ Et.'Lvi In 12" 24"-5®n!!J!--a _� l 24" /? _j i 24' , GY i��ilg. -- 4 l A f 46" _� Water in 11 48' 4W __ i i t.WaOer Ma t 72' 72" -- NOTE Maintain X minimum clearance from other Utilities unless otherwise directed by TXDOT so t tr t tr 2w TCtss �tsaYatfon LEC99M �� 5�tC1Yn The top of Bm Nmr wtc fealty shelf be plated a m mmum of 40' Prgtesod 1.25' HDPE SOR 13.5 DLana via -- — o — — — --- — Proposed U-4gr nd Fib- Optic Gable below Um ditch prsds of tiT Mew Um pavement ehuctim of OtT Itw&M da 04wiaul Onyutp Tracer 61.25' HDPE SDR 135 Duds vie below the top or the psysmerd sllfaq, whidiever Is gooier, the Haixordal baectlonal Drdirtp dopartmerd may all OmUs a mWAuun depth of mm not teas than ■ Proposed tr SWats t iddy Box (a) Riser Symbol 30- below On Mch gads of Sir below the lop of Ore pavement udaw. wtkhover is greater. II the Wdy waiver; dsmapes erd fully [] Proposed 17'aWK I lT 6 13'a24"x 15- H1rs 0 ExisWo Utdrry Polo htdemnrws the deparanant in ■ faro aoraptablo to the department (with 36'a4W&48' Bore Pit) PROFILE - A PROFILE - B PROFILE - C JONES RD Profile Looking NE 68+50 69+50 69+00 70+00 0. 12' wal r inp'1,`_� 24• --simita 36' 4r.__ j 60- -- 7r �- 24'x3s 10" HH PROFILE - D V JONES RD Profile Looking NE 120+50 121+50 121+00 122+00 24 "aWt4 ! 36" --�- - 72' 4 - ---�--1. 246X36'X18' HIt_-- NOTE: Maintain 2' minimum clearanco from other LI iliUes unless otherwise ditected by TXDOT JONES RD Profile Looking NE 100+50 101+50 102+50 401+00 102+00 103+00 0' Road Bred 12" O s � 10➢- i j 24_ anI 1 30' ,qC1 Xing 40' �--•-• Ar Xing 60' 72' 246X36'X1Ir HH PROFILE - E LEONARD RD Profile Looking SE 132+50 133+50 133+OD 134+00 12' 24' 36' - -- i 48' ' 72--y j " 24"X36 X18' JONES RD Pfofrle Looking NE 106+50 107+50 107+00 108+00 0' Road Bed 12"Cal 24' Xin - Storm 36" Sewer ing 4r t ` 72' T 4736'X1a, HH PROFILE - F LEONARD RD Pmfilo Looking SE 140+50 141+50 141+00 142+00 0• - 12" - 24" 36' --,- 411 60' +--- # -- - 7Z' it — stir tar Ila moo' Tcm" EM"Mon LECEM SA" 5ys1sm The top of tlm EMT optic la 11V shall be placed 0 ffCMu en of 41r — - _ - — Proposed 1.25' HUPE SUR 13.5 Doss via ar below the dtdt tirade d Ir below the psvmoma snuc um of 6W timmdb Drectimal Oninp T 6 .26' II DPE SUR 11s�Ducts via below the top of Alm pavemmn sorfave. wtkfiover is preator. um Itndmraal Dirod;onal DrEtrg depampinit may awUorit:e a m u morn depot of eavm not Ism loon ■ Proposed tr Square My Dow Q3 RUer Symtid 36' Ixlow the dtch grade of W bcba CM lap of UM PaWfOcnl solace, % idrever is nrealer. If the "Iy waives dm miles ord hfy El Proposed 1ra3wjtiw d 13.441r 15- HH s ® &istnp MY Pole kdamrifas Itm depwUnerd m a form a= LAW to Um deparbnent. (mth 3(1N4U'&46' Due Rs) PROFILE - A LEONARD RD Profile Looking SE 146+50 147+50 147+00 140+00 0. 12' 24- t 36' —� 40' l 60' PROFILE - D - LEONARD RD Profile Looking SE 164+00 165+00 164+50 165+50 12* ? 24�! 36. 46' -- 72' — 24'X O'X70' t1}f�W— NOTE Maintain X minimum clearance from other Utilities unless otherwise directed by TXDOT Tons Bmmlrat on sawySirshm The top of the fiber epbc facility "be placed a mirvntlan el41r below the dtcb grade of 16• below Um pavemerd Structure of 60• below the top et the pavement Sulam. xtidhover is greater. Via depamnem may maiwito m mxmnum Wpm of cover rot less Ulan 3W below tho dtch grade of UW below the tap of the pavemenn 3udaco. ntKJnver is greater. It Urr rakry waives damages and My hdemrifids the deparhmerh in a farm occeptntio to the dopammrnL PROFILE - 8 F— LEONARD eLoo RD Profile Looking SE 140+50 150+50 150400 151+00 0' 12' j 24- 4d1dT7Cl i 36' 40' 60' 72- 2A'X36'X10' PROFILE - E JONES RD Profile looking NE 103+60 104+50 105+50 104+00 105+00 106+00 0• ' 24' . 60' 72- LEGEND PropolOPE SUR 13.5 Ducts via Harem iUa Dir omnal DO" 0 Proposed 12• Squmv Utday Box Prgmted 1Tx30'x10. 6 13Sr24-x15' HMS (wm 30•x4lr x41r Bore Pn) PROFILE - C LEONARD RD Profile Looking SE 150+00 159+00 40+50 159+60 cr 12' 24' atr X111 40'y A6' �- 60'j PROFILE - F JONES RD Profile Looking NE 113+00 114400 113+50 114+50 0' 24' P 36' _ 40-i$--f A 7Z e Yr 16 Aor Air — -- -+ — — d — Pro{wsed Undergrouxt Fiber Optic Cable Trocu b 1.25' HDPE SOR 13.5 Ducts via Haim W DiroCiwrdDnbV t$i Riser Symbol ® ErdsCrtg Ulkry Pais 'BULK -LK Qg) Cl-lAr-4 N ur- M ,'ISiJUV H A IN N 1: 1, L BRAZOS COUNTY ROADWAY -SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General ReAairenrents 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The pdhnittee shall take precautions to avoid damage to, property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed 'representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. - 5. -Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineershall determine whether or not-permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exist' 'then the County.Engincerwill decide whether such project;will be allowed or if an alternative exists so as not to. inconvenience the public, i & ettAanirenreirts . I. Proper traffic control measures must be put in place prior to beginning wort; and remain in place during the duration of the job. -All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction," all safetyregulations of the Texas Department of. Transportation shall be observed. .3. Permittee must take'such precautions and measures, includ ing. placing and displaying safety devices, as - may be necessary, in order safely conduct the public through.the project area. Company shall provide. �flagmeri signs, signals or devices necessary to provide complete safety to the public. 4. ':Adequate provisionsmust be.made.to cause minimum inconveniences to traffic and adjacent property owners. S: No cable,. conduit and/or pole line shall be"laid, constructed, maintained and/or repaired so as to constitute a danger or hazard ofany kind to persons or. vehicles using such road.- Any poles placed in the Right of Way for future, installation shall be placed at the.b ck of the Right of Way. Exceptions maybe approved ,by the County -Engineer. G Traffic Control Plan ' 1. A traffic control plan, pursuant to the TMUTCD'or Engineered Traffic Control Plan rnbst be provided for the following: a_ . Any.construction_ (i.e. pit, excavation, hole) Left open overnight, requires specific nigbttime traffic control_ measures pursuant to •the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. - Any work -performed in the road riglit.;of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being pefformed. 3. Plan must set forth the time of completion for the job. D. Daigg &gdards 1. All overhead installations shall conform to clearance standards of the TexAs Department of -Transportation and the power sped6ed, as set forth in*the Texas Utilities Co&, - Sedlofi'181.045. -..2. All p6le installation (including lighting) shall be placed at th.e backside of the Right of Way to ensure safety to the public. Any pole placed in -violation of this requirement will be required to be moved to the gppropHate locatiddlait the company's expe"n'se, -Exceptions may be approved by the County Engineer. 3. All undergro6rid installations shall (these are minimum depths — utility: may place deeper)-. a: be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; . 0 b, beat least thirty-six (36) inches below ditch flow line when installation is within the area measured . ..... from top 'of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines." For high pressure gas and petroleum. lines,'see High Pressure Pipeline's iequire nts listed below; . me d. not be closer ihain ten (1.0) feet.from the edg'c'of pavement. Exceptions may apply in'rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36-inches below the ditch flow line and cased. Waterlinies shall be.c6sed if crossing under the roadway. 5. :Utilities- in all new deVelopments that have 60 feit or greater of right of way shall be insta lled within designiied location's based upon the type of utility. The locatioiis shall be as follows: (rpeasured from back offight-of-way) Power= Oto2feet, nominally I' Phone — -2 to.4 feet, nominally I' Gas r- 4 to 6 &it, nciminally'5' Cable ;. 6t'o 8 feet, nominally 7' 6. Utilities" with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County 13ng'iriecr or its'de'signated. reprekatativd.will provide -final appr6val of each utility location. .7. The length'of any trench ph to be opened in advance of the pipe, conduit or du6ts'may not be'Ionger than 400' if left open over night or unattended. -8. Crossings• under a county road shall: a. be:bored ,or jacked. ABSOLUTELY NO OPEN CUTSWITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the Mi. length of the crossing ifthe-annular space between pipe and casing and soil exceeds"one'(1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and hAve the opportunity to'have an inspector on site to,-obse Tve Ve pressure grouting operations; c. TxDOT Standard Specification item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no: pits shall remain open longer than 2 days; b. all.pits shall have proper traffic control measures in place. See Traffic Control Plan listed above, c. pits shall NOT be located within ten (1 Q) feet from the edge of pavement without prior approval -from the County Engineer oi.his representative; d. when pits -are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. • based upon soil_ conditions, the -County Engineer or his representative may require shoring to protect pavement integri..ty; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. . 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be'approved by the County Engineer or his representative . . b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement, integrity. d. all excess water and mud shall be removed•from the trench prior to baekfilling. Any backfill placed during a rainy period or at other times where'excess watet'cannot.be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material, as soon as weather permits; e. all disturbed base and pavemen.fmaterials shall be removed and restored to the satisfaction of the County Engineer or.his representatives. f. no'side or lateral tamping to fill voids'under the base and pavement materials is allowed. I L Company musi be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way; Company will be responsible for repairing the damage and replacing the right-of-way.to the condition it was prior to commencing construction. 12.• Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the -laying, construction, maintenance and/or - repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety..Appropriate traffic control shall be provided meeting TM.UTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section ofthe'road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer., . 14. The applicant shalt submit a letter of "No Objection" • from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands.' F_ E»rereency work 1. 'In the event Company is required to perform emergency services; that requires excavation in a County Right of Way, and unable to. -notify the County Engineer prior 'to conducting emergency.repairs, Company shall notify. County Engineer within 24 hours of beginning construction/repairs. This will.' Ilow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing faciliC 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines _which:require disturbance of the soil, shall "not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated. representative and a permit has been obtained. G •Relocation.ofutilities. 1. WhenAnd -if the -County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or. ally portion 'of said road,' any or'alI poles; :wires, pipes, cables or other . . facilities'and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County. Engineer•within a reasonable time as determined by the County Engineer and Utility. Company, and. at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility -Penn its, for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit..: -diameter --wall thickness.. -material specification -minimum yield strength -maximum operation. pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline,'this' information islo be supplied for both the carrier pipe and the casing. J. Assurance trust also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be,provided on company letterhead and signed by an authorized. representative of the company. 4. Petroleum Pipelines: iDeptha Tvne of Pinelitte (below deepest ditch grade) Special RectuiremeAts ._Encased Pipe Less than.10' Must be covered with, concrete pad at least 36.' deep Encased Pipe ..Greater.than '10' No concrete pad required Non -Cased Pipe Less than'14' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than -10' No concrete pad required Concrete -pad shall be minimum of 3" thick and width shall be pipe diameter. plus 18" minimum. .5. Under no circumstances will a pipeline be installed parallel to.a County Road within the Right -of- . Way. Transmission lines have been "determined to be petroleum pipelines (which includes_ natural gas Iines),and shall not be parallel to a County Road. 6: 14atural'Gas Distribution is a line that serves the final customer. 1, ' g"5 Sp pb6 ' 'ceta- j . 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Conventional Roads Conventional Roads I,101 A tamer rteL m Conventional Roads ••""' I•tt r•p I -it rlr ' a•u r•u Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 07125/2023 REQUESTOR APEX RESOURCES INC ADDRESS 1705 CAP OF TX HWY S #205 AUSTIN TX 78746 OWNER NAME APEX RESOURCES INC PROP ID# 385547 REFUND AMOUNT $ 38.06 REQUESTOR HITCHCOCK WILBUR A & SUSAN G ADDRESS 700 PERSHING DR COLLEGE STATION TX 77840 OWNER NAME HITCHCOCK WILBUR A & SUSAN G PROP ID# 50518 REFUND AMOUNT 278.90 REQUESTOR A&G TURF FARMS LLC % BROWNING DAVID EDWIN ADDRESS 4713 WESTMINSTER DR BRYAN, TX 77802 OWNER NAME A&G TURF FARMS LLC PROP ID# 347705 REFUND AMOUNT $76.74 REQUESTOR WILDFIRE ENERGY OPERATING ADDRESS PO BOX 19424 HOUSTON TX 77224 OWNER NAME RAMIRO QUINTERO PROPID* 409092 REFUND AMOUNT 1$1438.19 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR. ADDRESS OWNER NAME PROP. ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROPID# REFUND AMOUNT RE UESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT APPLICATION FORiTAX REFUND Collecting Once Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS APEX RESOURCES INC 1705 CAP OF.TX HWY S #205 AUSTIN TX 78746 PROPERTY DESCRIPTION Collecting Tox for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan 1513, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota 1SD Legal: 1AVELINA 50004090-000 WILDFIRE ENERG/AGUILA VADO (EAGLEFORD .0007153300 0 Address: Account# 385547 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund 2REFUND 2022 Taxpayer's reason for refund: OP -Overpayment REFUND TO: APEX RESOURCES INC 1705 CAP OF TX HWY S #205 AUSTIN TX 78746 Payment Date Amount Paid 01/27/2023 $10L43 Refund Amount Requested $38.06 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct" �. 7 /7/13 Signature fat r5r/ 7 do?-0 a , too Phone #t Email Addrehi If If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION 7EMZZ:��= (a)ll11a�g Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 01/27/2023 02:13PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Number 4151 COUNTY PARK CT 3236229 BRYAN, TX 77802 Date Posted 01i2712023 Payment Type P Payment Code Over/Refund Total Pald S1o1A3 PAID BY: APEX RESOURCES INC 1705 CAP OF TX HWY S #205 AUSTIN, TX 78746 Property ID Geo Legal Acres Owner Name and Address 385547 50-004090-000-0-0500040800000041643 0.0000 APEX RESOURCES INC 1705 CAP OF TX HWY S #205 Legal Description AUSTIN, TX 78746 JAVELINA 60004090-000 WILDFIRE ENERG/AGUILA VADO (EAGLEFORD .0007153300 0 Sltus DBA Name Entity Year Rate Taxable Value Stmt # Vold Original Tax Diicnts P81 Att Fees Overage Amount Pd EMG SVCS DIST #2 2021 0.02766 2,643 4604 N 0.70 0.00 0.16 0.13 0.00 0.99 BRAZOS COUNTY 2021 0.49350 2,543 4804 N 12.56 0.00 3.02 2.34 0.00 17.91 BRYAN ISD 2021 1.22680 2,643 4804 N 31.19 0.00 7.48 5.80 0.00 44A7 Z REFUND ENTITY 2022 0.00000 0 ' 148086 N 38.06 0.00 0.00 0.00 0.00 38.06 101.43 Operator Batch tmoore 44525 (01/2712023TM) Balance Due As Or 01/2712023: -38.06 Tender Details Description Amount Check 10216 40.36 Check 10215 61.07 101.43 Total Paid 101.43 Page:1 Receipt issued in Accordance with Sectlon 31.075 of the Texas Property Tax Code rN,anwsoau� APPLICATION FOR TAX REFUND - - —' Collecting Office Name Brazos County Tax Office 41S1 County Park Court Bryan, Texas 77802 Ph. 979-775.9930 OWNER'S NAME AND -ADDRESS HITCHCOCK WILBUR A & SUSAN G 700 PERSHING DR COLLEGE STATION TX 77840-3016 Legal: WOODSON VILLAGE PHI, BLOCK 4, LOT 1 Address: 700 PERSHING DR , Account # 50518 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2022 06/30/2023 $2424.21 $278.90 Taxpayer's reason for refund: OP -Overpayment REFUND TO: HITCHCOCK WILBUR A & SUSAN G 700 PERSHING DR COLLEGE STATION TX 77840-3016 Sign below and return form to the Brazos County Tax Office. "I h reb apply for/ h rwf nd of t e above -described taxes and certify that the information on this form is true and correct." ,�� a c�� 67/1-8/2a z � S,;gnatur Dat g�q- QZc9 -C�� drbr � br�v��'�mal �•r�n Phone # Email Address ci If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state Jail felony under Texas Penal Code Section 37.10. TAX REFUND DEIERMINATION Th =taxds [ Approve [ ] Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 07/0512023 09:49AM KRISTEEN ROE, CTA PH# (979) 775 9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77809 PAID BY: HITCHCOCK WILBUR A & SUSAN G 700 PERSHING DR COLLEGE STATION, TX 77840-3016 , �'� ''Receipt Number _-• __ _, 3262404 Date Posted 0066(-9o120 payment Type Payment Cade , _ Over/Refund —__, Total Paid _ _ _ i_$2,424.21, Property ID_ Geo -� _ _ Legal Acres _ _ '; Owner Name and Address _ 50518 1678500.0004-U010 10.0000 HITCHCOCK WILBUR A & SUSAN G Legal D®sgription _ _ 700 PERSHING DR ! COLLEGE STATION, TX 77840-3016 ;WOODSON VILLAGE PH 1, 9LOCK 4, LOT 1 'Situs ._.._.__ . _ -_ DBA Alame _ 700 PERSHING DR , µ „ :. _ _ _ • _ — ,__ _ __ _ . _. _. _. _._ tntlty —_ Year Rate Taxab_le Value Stm't # Void_ Original Tax Ij cc_ nts P&1 Att Fees Average Amount Pd z REFUND ENTITY 2022 0.00000 0 148660 N 278.90 0.00 0,00 0.00 0.00 278,80 SRAZOS COUNTY 2022 0.42941 269.308 60366 N 377.88 0.00 0.00 0.00 0.00 377.86 CITY OF COLL STAT. 2022 0.52461 287,581 60366 N 455.82 0.00 0.00 0.00 0.00 455.82 COLLEGE STATION ISD 2022 1.17810 279.306 60368 N 1,311.63 0.00 0.00 0.00 0.00 1,311.03 2,424.21 Balance Due As Of 06/3012023:-278.90 Description _ . Amount, Check 1438 2424.21 2424.21 Operator Batch - -^— - _ , _ x_ _ _ . .. -- ----" _ �__ -____ ._ . Total Paid' trnooii 46849 (0710512023TI4 - - _ 2,424.21' Special Condition Exists far this Property Page:1 Receipt Issued In Accordance Wth Section 31.075 of the Texas Property Tax Code nuewoma x,m APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS A&G TURF FARMS LLC % BROWNING DAVID EDWIN 4713 WESTMINSTER DR BRYAN TX 77802-S912 Legal: BUSINESS PERSONAL PROPERTY Address:. 4713 WESTMINSTER DR , Account # 347705 Collecting Toxfor. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested 2REFUND 2022 06/20/2023 $666.99 $76.74 Taxpayer's reason for refund: OP -Overpayment REFUND TO: A&G TURF FARMS LLC % BROWNING DAVID EDWIN 4713 WESTMINSTER DR BRYAN TX 77802-S912 Sign below and return form to the Brazos County Tax Office. "i hereby applyfor the refund of the above -described taxes and certify that the Information on this form is true and correct." 7- 16 �gnatu D-a�,-tP' Phone # Email Address % if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The refurt [ Vl Aq oved Disapproved Authorized Officer Signature Date at I 1a3 Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 06/20/2023 02_11 PM KRISTEEN ROE, CTA PH# (979) 776-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: A&G TURF FARMS LLC % BROWNING DAVID EDWIN 4713 WESTMINSTER DR BRYAN, TX 77802-5912 _ Receipt Number_ - r. 3267722 [Teti -poster. --� d06120f2023j Payment Type t P Payment Cade _OiW1ftefund: Tcg1F! ld.__ ; je66.85 Legs[ - Acres - - - - Owner Name grid Address- - _ -- -- - 347705 - - i892009-0000-0830 0_000C - ~ LLC A& TURF FARMS(3 - -'--- -- -- -Y DAXEDVI/lN Legal Description WESTMINSTER DR .BUSINESS PERSONAL PROPERTY _ BRYAN, TX 77802-6912 BRYAN, Situs - - -- - - __ bBAName - _ 4713 WESTMINSTER DR , _ A& TURF FARMS LLC i - Year Rate Taxable Value Strrit # Void Original Tax biscntts Amount Pd: -- Z RFFUND ENTf1Y __._. 2622 6.6-66o 0 _- 148488 N •-76.74 _PSIees�Overage --0.00 OAd - 0.00 - 0.00 76.74 CAD BP 2022 0.00000 0 656 N 2.68 0.00 0.00 0.00 0.00 2.68 BRAZOS COUNTY 2022 0.42941 48.934 656 N 105.06 0.00 0.00 0.00 0.00 105.06 BRYAN ISD BP 2022 0.00000 0 656 N 26.49 0.00 0.00 0.00 0.00 26.49 CITY OF BRYAN BP 2022 0.00000 0 656 N 14.60 0.00 0.00 0.00 0.00 14.50 BRAZOS COUNTY BP 2022 0.00000 0 656 N 9.911 0.00 0.00 0.00 0.00 9.98 CITY OF BRYAN 2022 0.62400 48,934 556 N 162.67 0.00 0.00 0.00 0.00 152.67 BRYAN ISD 2022 1.13960 48,934 666 N 278.83 0.00 0.00 0.00 0.00 278.83 866.95 Balance Due As Of 0612012023: -76.74 Tender _ Details Description _ - _ - _ Amount. Check 8474 - - - - - -- -- - - - _ 666.95 666.95 Operator ftore 46612 (0512012023TMj _ � _ -• - - . .. - - 868.96' special Condition E)dsts for this Property Page:1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code TnoAamoum me APPLICATION FOR TAX REFUND Collecting Ofiee Name Brazos County Tax Office 4191 County Park Court Bryan, Texas 77802 Ph. 979 775.9930 OWNER'S NAME AND ADDRESS QUINTERO RAMIRO V PO BOX 3463 BRYAN TX 77805.3463 Collecting Tax for. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: ARANA UNiT 1H 50004271-000 WILDFIRE ENERG/AGUILA VADO (EAGLEFORD /WEBB,1 M SUR .0010545900 R Address: Account# 409092 TAX PAYMENT INFORMATION Name of Taxing Unit TaxYear of Refund ZREFUND 2022 Taxpayers reason for refund: OP -Overpayment REFUND TO: WILDFIRE ENERGY OOPERATING PO BOX 19424 HOUSTON TX 77224 Payment Date Amount Paid Refund Amount Requested OS/31/2023 $147&2S $143&29 Sign below and return form to the Brazos county Tax 001M " ohm refund of the above-desalbed taxes and certify that the information an this form is true and correct." Sf$iinture Dat Phone# Email Address VY if you maid abbe statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Panel Code Section 37AO. T„AX� D DEFERWIMTION The x refund is [ roved [ Disapproved Authorized officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 3L31 Tax Code Authorized Officer Signature Date TAX RECEIPT 07/07/2023 02:24PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: WILDFIRE ENERGY OPERATING LLC PO BOX 19424 HOUSTON, TX 77224-9424 �_Recelpt Numtse�_ . 3262908 DetdPoated- -- -i---- OS13112023 Pa�ymeetcopde OverlRefund TOttl Pald _ . _ $1,478.25 'Lagat Aerea _ Ownei Name and Address ' . 409092 50-004271.000-R-050004271000R001049 UK160 QMMRO RWIR0 V PO BOX 3463 ` l egai Daacrlptlon _ — - BRYAN, TX 77805-3463 dtANA UNIT 1H S000427l-OQO WILDFIRE ENERGIAOUILA VADO IEAGLEFORO MSBB. J M SUR .0010546900 R_ •31tus _ 06A Name -- Entity► -•Yser Rate Taxable Va_tue StraitN Vold: Orlginel-Tdx Dlsents P&I AtfFeei Ove4pe Aieount Pd Z REFUND ENTITY 2022 6.00D00 0 14057E N 1A3&19 0.00 0.00 0.00 0,00 11,43&19 BRAZOS COUNTY 2022 OA2041 161E 104542 N 6.04 0.00 0.01 000 0.00 7.85 CITY OF BRYAN 2022 0.62400 1616 104542 N 10.09 0.00 122 GAD 0100 11A0 BRYAN ISD 2022 1.13980 1.010 104542 N 18.41 0.00 2.40 0.00 0.00 20.51 1,478.35 Balance Due As Of 0813112023: •1438.19 . Taker- t>otalls: Deacrlptlon, - , _ 5. ". ` : Amount Check 479775• - 1478:26 • 1476.26 Gparator Baton: - :.' T r� _ - ''� ' _ , .... _ ~ Total Paid. 478.25 i More 4BB83 (D7/07ll023T71Aj . Poor 1 Recelpt issued in Accordance with Section 31.075 of the Texas Property Tax Coda ry►u�.nww BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2022-2023 BUDGET YEAR NO.22/23 41.01— 41.09 On this the 1 It day of August 2023 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 1 s' day of August 2023 the Court heard and approved a budget amendment(s) for the 2022-2023 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2022, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the lg' day of August 2023. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 41.01 8/1/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Information Technology - Non General Fund I Capital Supplies and Other Charges Expenditure 967.49 General Fund I Tax Assessor - Non Capital Supplies and Other Charges Expenditure 967A9 Information Reallocation of funds to purchase a replacement scanner. oxAxt►c1e.n.. n1 �_ y , x �',' FS>.eTN FUND DN ACCT Change in Budget ACCOUNT NAME 01000 14000006 60500000 (967.49) 01000 13000006 60500000 967.49 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 41.02 8/1/2023 FUND NAME DEPARTMENT NAME- CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Environmental Protection Repair and Maintenance Expenditure 1,000.00 General Fund Environmental Protection Contract Services Expenditure 310.00 General Fund Environmental Protection Supplies and Other Charges Expenditure 1,310.00 Road and Bridge: Environmental Protection Reallocation of funds to cover telephone expenses for the remainder of FY 23. Date. 7/261202 £ .= , _ 'a Caitnty Juil9e_A 7, F.or l7zle Lntry Oat A _? x`t, s� x.= FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 56005000 65050000 (500.00) 01000 56005000 65400000 (500.00) 01000 56005000 71500000 (310.00) 01000 56005000 61740000 1,310.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 41.03 R/1=22 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Sheriff Office: Jail -Non Capital Contract Services Expenditure 3,000.00 General Fund Sheriff Office: Jail Administration Professional Services Expenditure 3,000.00 Sheriff Office: Jail Administration Reallocation of funds to cover the cost of the FY 23 PREA audit. FD%C.4�rt�. ��.3N.: 3f„��x a s� ,•. ..�.. ,+' izf. '`' oi FUND DIV ACCT Change in Budget ACCOUNT NAME 0I000 28002006 71025000 (3,000.00) 01000 28002000 72590000 3,000.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 41.04 811 /2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Supplies and Other Charges Expenditure 3,000.00 General Fund Sheriff Office - Non Capital Contract Services Expenditure 3,000.00 Sheriff Office: Administration Reallocation of funds to cover the cost of renaming the building at the Sheriffs Office from Brazos County Sheriffs Offic Christopher C. Kirk Sheriffs Administration Building. 1 � Cdtintk Jud`ge%pprova1•` I or. Oi"ie7eFEntr On ` IN FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 11001500 61130000 (3,000.00) 01000 28000006 71025000 3,000.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 41.05 8/1/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE 2020 Certifications of Obligation 2020 Hail Repair Capital Outlay Expenditure 487,000.00 2020 Certifications of Obligation Roof Repair Facility Services Contract Services Expenditure 215,000.00 2020 Certifications of Obligation Roof Repair Sheriffs Office Contract Services Expenditure 272,000.00 2020 Certificates of Obligation Reallocation of funds to cover the cost of roof replacement on the Facilities Services building located on 206 N Washin on Ave (Phase VI) and the Sheriffs Office building (Phase VIII). 0 '� NP 7/27/2023 4� s -.• •an[, ., ,.ca,...: � F,vr•.Oracle�it�y�Qp)rj. g 3 v x .^ t T' ,y_�':�ss,2•a� � . � ":�?��:� x,'� ,-+^.r, 3^ Yl, � ��,. �,.�'��?'�ar.L, � � -z. L' : -r. s'' :-,.` ..� ��. .��.�;.s £� p s - a v^°_R _ ,.c_ c: a� ya ;' �Q`� , , FUND DIV ACCT Change In Budget ACCOUNT NAME 43200 63432400 80101000 (487,000.00) 43200 63432170 71025000 215,000.00 43200 63432280 71025000 272,000.00 i t BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 41.06 S/1 /2M FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Hotel Occupancy Tax Fund Hotel Occupancy Tax Repair and Maintenance Expenditure 230,529.00 Hotel Occupancy Tax Fund Hotel Occupancy Tax Contract Services Expenditure 230,529.00 HotelOccupancy Tax Reallocation of funds to the correct account for the Driveway Repair Project at the Exposition Center. (CIP #23-54 Jud `e iroval ,, Date20.. 't ,., ,�*'��: .� FUND DIV ACCT Change in Budget ACCOUNT NAME 11000 11002500 65400000 (230,529.00) 11000 11002500 71025000 230,529.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 41.07 Sh/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Sheriffs Office Crime Fund Sheriffs Office Crime Fund Revenue 8,000.00 Sheriffs Office Crime Fund Sheriffs Office Crime Fund Supplies and Other Charges Expenditure 8,000.00 Sherifrs Office Crime Fund Recognize a donation of $8,000 from City of Wixon Valley to be glaced into Sheriffs Office Crime Fund. } 1 ME- a�Am, ��,?Ng . FUND DIV ACCT Change in Budget ACCOUNT NAME 33000 00000000 46023000 8,000.00 33000 28050000 61235000 8,000.00 - BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23.41.08 8/1/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Group Insurance - Health and Life Fund Administration Supplies and Other Charges Expenditure 584.00 Health and Life Fund Retiree Health Insurance Supplies and Other Charges Expenditure 584.00 and Life Fund of funds to the correct account for writing off receivables. .,Al FUND DIV ACCT Change in Budget ACCOUNT NAME 50000 64005000 61130000 (584.00) 50000 64005700 61450000 584.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 41.09 8/1 /2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Grant Fund TEA - Education Revenue 3,619.00 Grant Fund TEA - Education Supplies and Other Charges Expenditure 3,619.00 TEA - Education Materials ,Recognize TEA grant to purchase remedial materials needed for youth attending JJAEP academy. NNP ;Date _ _ _ _— _ _ _ , — 7/27/2023, unty Judge. Approval _ _ Dat For Oracle Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 30000 319200 48028300 3,619.00 30000 319200 61620000 3,619.00 Personnel Change of Status ( Jul 27, 2023 ) Commissioners' Court Date: Department Submitting Information: Purpose of Submissions: 08-01-2023 Human Resources Consider and Take Action on Change Employment 1Departrnent NaiDe%..:;:�:� Employee Name._ _ • a' i Road & Bridge - Administration Alvarado, Stephen Sheriff office - Jail Administration Ganza, Bon ]eras County Judge Jones, Bryan American Rescue Plan Revenue Replacement - R U OK Program Masco, Valdie Exposition Center - Administration McNulty, Gabriel District perk - Administration Ramirez, Maria Sheriff Office - Jail Administration Taylor, Tiarra District Clerk Records Management Fund Ward, Mia �{t f> :ik�if.v ie�\16�I j'�:�- a ,.TS��y� :µ;+yy'• Separations, -Department Name.' Employee Name Fair Administration Lockhart, Fiona Road & Bridge - Administration Matejka, Steven 272nd District Court - Parker, use Administration Approved in Commissioners' Court: 08-01- 23 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 08-01-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Sheriffs Office — Jail Tax Assessor — Collector Hales, Brian Bradley, Karlis Hines, Angela Leonard, Melissa Oglesby, Stacie Pequeno, Griselda Robinson, Arquetta Stanley, Carr! Approved in Commissioners' Court: 08-01-2023: County Judge's or Commissioner's signature: (This Copy to be attached to minutes) Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status