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2023/07/11 REGULAR SESSION 10:00AM
F1 1013JUL -lP'25 i�'� O fs^ Lill;:�_?`�{r'pn BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JULY 11, 2023 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK.COWBRAZOSCOUNTYTX THIS MEETING WILL BE CONDUCTED BY VIDEO CONFERENCE WITH AT LEAST A QUORUM OF COMMISSIONERS COURT MEMBERS PARTICIPATING IN PERSON AT THE COUNTY ADMINISTRATION BUILDING IN ACCORDANCE WITH THE PROVISIONS SET FORTH IN SECTION 551.127 OF THE TEXAS GOVERNMENT CODE. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Konderla 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions Presentations and discussions of the following awards: • a. The Texas Historical Commission's 2022 Distinguished Service Award to the Brazos County Historical Commission • b. Texas Treasure Business Award to Smith Dairy Queens - since 1947 • c. Texas Treasure Business Award to Readfield Meats - since 1960 Consider and take action on agenda items: 4 - 33 4. Order Adopting Brazos County Local Rules of Administration. 5. Approval of early voting locations and hours for the November 2023 Constitutional Amendment Election. 6. Approval of Election Day Vote Center Locations for the November 2023 Constitutional Amendment Election. 7. Request from Risk Management for approval of Liability Renewal Questionnaire and Schedule with Texas Association of Counties which includes the following: • a. Automobile Liability • b. Automobile Physical Damage • c. General Liability • d. Public Officials Liability • e. Law Enforcement Liability 8. Approval of the following Job Descriptions: • a. Event Coordinator 1 (2080 hours) Exposition Complex (Code B0838) • b. Marketing & Sales Manager (2080 hours) H.O.T. Fund (Code B0851) 9. Approval requested from Juvenile Services to accept funds from TJJD for salary adjustments. 10. Approval of the Brazos County I ntedocal Agreement - Surplus Property Transfer for the Berkeley Nucleonics Corporation RI I D Model SAM 945. 11. Approval of MOU Renewal with Bryan ISD for Juvenile Justice Alternative Education Program (JJAEP) Services. 12. Approval of MOU Renewal with College Station ISD for Juvenile Justice Alternative Education Program (JJAEP) Services. 13. Approval of MOU Renewal with Navasota ISD for Juvenile Justice Alternative Education Program (JJAEP) Services. 14.. Request approval from Justice of the Peace Pct.1 for a $100 change fund increase to fill the money drawers to accommodate a total of three (3) tills. 15. Request approval from the Expo Complex for a $500 increase for the change bags to accommodate various events of various sizes especially during weekends when banks are closed. 16. Approval to increase Diners Club credit card limit from $1,000.00 to $5,000.00 for Sergeant Stephan Garon to assist the Brazos County Sheriff's Office with conferences, hotel reservations and other needs. 17. Approval of Addendum to CI P 227624 Architect for Road and Bridge Building to add the old Ag Extension Building remodel in scope of work with Powers Brown Architecture. 18. Approval of Change Order to CIP 22-630 Juvenile Detention Center Roofs - Phase IV to add more waterproofing tape around the RTU's. 19. Approval of Contract #23-138 Visual Intelligence Search Database with First Two, Inc. for Sheriffs Office. 20. Permission to Advertise C I P #23-542 Road and Bridge Equipment Shed. 21. Award of Cl P 23-562 Architect for Medical Examiner's Office. Recommended Award to PGAL, Inc. 22. Approval of CIP 23-602 Real -Time Crime Center for Sheriffs Office with Avinext. 23. Approval of the Final Plat of the Town of Millican Block 4, Lot 1 R along with Variance Request pertaining to Brazos County Subdivision Regulations Article 7.A.2 (building setback requirement); 0.9340 Acre, Elliot M. Millican Survey, A-40; Brazos County, Texas. Site is located in Precinct 1. 24. Approval of granting an electrical easement to the City of Bryan dba Bryan Texas Utilities (BTU) located on Brazos County owned property on Kathy Fleming Road. Site is located in Precinct 1. 25. Consider and take action on the Wellborn SUD utility permit to construct a 75' road bore for a 1 inch water line crossing under Pioneer Drive located 100 feet southwest of Paradise Way. Site is located in Precinct 1. 26. Consider and take action on the Wellborn SUD utility permit to construct a 110' bore for a 16 inch water crossing under I&GN Road located 1,500' north of Koppe Bridge Road. Site is located in Precinct 1. 27. Tax Refund Applications for the following: Overpayments • a. David Lynn Flentge - $12.42 • b. Margaret Oliver - $88.08 • c. Lee & Vanessa Newsome - $10.69 • d. Kenneth Dwayne and Wanda Mary Kovar - $300.00 • e. Amanda Rivera $263.23 • f. Virginia Perry - $38.66 • g. Sunny Nash - $19.87 • h. Select Portfolio Servicing - $550.00 • 1. Emest's Services - $538.30 • j. Joan Muniz - $7.42 Payment in Error • k. Henry J. Engleman Jr. - $2,015.68 28. Commissioners Court minutes for the following dates: • a. June 06, 2023 - Regular Meeting • b. June 06, 2023 - Workshop Session • c. June 09, 2023 - Special Called Session • d. June 13, 2023 - Regular Meeting • e. June 20, 2023 - Regular Meeting • f. June 26, 2023 - Workshop Session • g. June 26, 2023 - Workshop Session • h. June 27, 2023 - Regular Meeting • i. June 28, 2023 - Workshop Session 29. Budget Amendments. • FY 22/23 Budget Amendments 39.01 - 39.13 30. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 31. Payment of Claims. 32. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.071 to consult with attorney in the matter of Texas opioid litigation settlement. • b. Texas Government Code §551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer. • c. Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated. 33. Consider and possible action on Executive Sessions. 34. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of July 5, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actual as of July 5, 2023. 35. Juvenile director's report on detention population. 36. Sheriff's report on inmate population. 37. Announcement of interest items and possible future agenda topics. The regular meeting for Commissioners Court on Tuesday, July 18, 2023 has been cancelled due to lack of quorum. Members of the Court will be attending a conference. 38. Call for Citizen input and/or concerns 39. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County ,lodge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COM/BRAZOSCOUNTYTX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. The foregoing minutes of the Commissioners Court Workshop Session held July 11, 2023, have been examined and are approved in open Court this the 8th day of August 2023, in Bryan, Brazos County, Texas. Duane Peters County Judge Steve Aldrich Commissioner, Precinct 1 hu onder a Nancy Berry Commissioner, Precinct 2 Commissioner, Precinct 3 Wanda J. Watso Commissioner, ecinct 4 Attest: Karen McQueen County Clerk I MINUTES J U LY 11, 2023 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, July 11, 2023 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Konderla 2. Call for Citizen input and/or concerns Lonnie Masterson stated that he is still tracking the status on the potential establishment of a Veterans Treatment Court in Brazos County. He thanked the Court for doing its due diligence. Brian Cahill discussed ongoing issues on Greenleaf Lane. Mr. Cahill stated that the County has provided six reasons that the culverts are private property and he alleges that he has provided proof to refute each of those reasons. Mr. Cahill shared additional information that he believes further proves it is the County's responsibility to maintain the culverts. 3. Presentations and/or Discussions Presentations and discussions of the following awards: • a. The Texas Historical Commission's 2022 Distinguished Service Award to the Brazos County Historical Commission • b. Texas Treasure Business Award to Smith Dairy Queens - since 1947 • c. Texas Treasure Business Award to Readfield Meats - since 1960 Judge Peters presented the Texas Historical Commission's 2022 Distinguished Service Award to the Brazos County Historical Commission. Historical Commission Director Henry Mayo asked that all members in attendance stand to be recognized. He proceeded to thank the Court for continued financial support. Mr. Mayo began the presentation of the Texas Treasure Business Awards. He stated that these particular awards are given to businesses that positively impact their communities and contribute the community's ability to thrive. Randy Haynes presented the Texas Treasure Business Award to Smith Dairy Queens. Mr.Haynes stated that these awards are about stories of people and businesses positively impacting communities. He then gave a brief summary of how the Smith family began their Dairy Queen business in Brazos County, noting that it is truly a family owned and operated business. Representative John Raney, who sponsored the award application, officially presented the award to the Smith family members in attendance. Vicki Smith -Dicky provided an introduction on the Ruffino family and how Readfield Meats came to be. She stated that the Ruffino's opened Readfield Meats in 1960 and have since expanded. Additionally, the business has created numerous job opportunities and has made it their mission to give back to the community. Representative Raney then presented the award to the Ruffino family. Consider and take action on agenda items: 4 - 33 4. Order Adopting Brazos County Local Rules of Administration. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 5. Approval of early voting locations and hours for the November 2023 Constitutional Amendment Election. Brennen Cwatanaphol read a letter submitted by the MSC Votes Coalition supporting the reinstatement of the MSC as an early voting location. Mr. Cwatanaphol stated that he recognizes and appreciates the work that was done by the County to select polling locations. He added that voting should be easy to promote lifelong patterns of civic engagement. A copy of the 2023 General Election Early Vote Schedule is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Bevy, Konderla, Peters, Watson. 6. Approval of Election Day Vote Center Locations for the November 2023 Constitutional Amendment Election. A copy of the 2023 General Election - Election Day Vote Centers is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 7. Request from Risk Management for approval of Liability Renewal Questionnaire and Schedule with Texas Association of Counties which includes the following: • a. Automobile Liability • b. Automobile Physical Damage • c. General Liability • d. Public Officials Liability • e. Law Enforcement Liability Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 8. Approval of the following Job Descriptions: • a. Event Coordinator 1 (2080 hours) Exposition Complex (Code B0838) • b. Marketing & Sales Manager (2080 hours) H.O.T. Fund (Code B0851) A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 9. Approval requested from Juvenile Services to accept funds from TJJ D for salary adjustments. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 10. Approval of the Brazos County I nterlocal Agreement -Surplus Property Transfer for the Berkeley Nucleonics Corporation RI I D Model SAM 945. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of MOU Renewal with Bryan ISD for Juvenile Justice Alternative Education Program (JJAEP) Services. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 12. Approval of MOU Renewal with College Station ISD for Juvenile Justice Alternative Education Program (JJAEP) Services. A copy is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 13. Approval of MOU Renewal with Navasota ISD for Juvenile Justice Alternative Education Program (JJAEP) Services. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Request approval from Justice of the Peace Pct.1 for a $100 change fund increase to fill the money drawers to accommodate a total of three (3) tills. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 15. Request approval from the Expo Complex for a $500 increase for the change bags to accommodate various events of various sizes especially during weekends when banks are closed. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 16. Approval to increase Diners Club credit card limit from $1,000.00 to $5,000.00 for Sergeant Stephan Garon to assist the Brazos County Sheriffs Office with conferences, hotel reservations and other needs. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 17. Approval of Addendum to CI P 22-624 Architect for Road and Bridge Building to add the old Ag Extension Building remodel in scope of work with Powers Brown Architecture. A copy of the amended contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 18. Approval of Change Order to CIP 22-630 Juvenile Detention Center Roofs -Phase IV to add more waterproofing tape around the RTU's. A copy of the change order is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 19. Approval of Contract #23-138 Visual Intelligence Search Database with First Two, Inc. for Sheriff's Office. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 20. Permission to Advertise CIP #23-542 Road and Bridge Equipment Shed. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 21. Award of CIP 23-562 Architect for Medical Examiner's Office. Recommended Award to PGAL, Inc. Commissioner Berry commented that she is delighted to see this project moving forward. A copy of the contract and bid tabulation sheet is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 22. Approval of Cl P 23-602 Real -Time Crime Center for Sheriff's Office with Avinext. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 23. Approval of the Final Plat of the Town of Millican Block 4, Lot 1 R along with Variance Request pertaining to Brazos County Subdivision Regulations Article 7.A.2 (building setback requirement); 0.9340 Acre, Elliot M. Millican Survey, A-40; Brazos County, Texas. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 24. Approval of granting an electrical easement to the City of Bryan dba Bryan Texas Utilities (BTU) located on Brazos County owned property on Kathy Fleming Road. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 25. Consider and take action on the Wellborn SUD utility permit to construct a 75' road bore for a 1 inch water line crossing under Pioneer Drive located 100 feet southwest of Paradise Way. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 26. Consider and take action on the Wellborn SUD utility permit to construct a 110' bore for a 16 inch water crossing under I &GN Road located 1,500' north of Koppe Bridge Road. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 27. Tax Refund Applications for the following: Overpayments • a. David Lynn Flentge - $12.42 • b. Margaret Oliver - $88.08 • c. Lee & Vanessa Newsome - $10.69 • d. Kenneth Dwayne and Wanda Mary Kovar - $300.00 • e. Amanda Rivera - $263.23 • f. Virginia Perry - $38.66 • g. Sunny Nash - $19.87 • h. Select Portfolio Servicing - $550.00 • 1. Emest's Services - $538.30 • j. Joan Muniz - $7.42 Payment in Error • k. Henry J. Engleman Jr. - $2,015.68 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 28. Commissioners Court minutes for the following dates: • a. June 06, 2023 - Regular Meeting • b. June 06, 2023 -Workshop Session • c. June 09, 2023 - Special Called Session • d. June 13, 2023 - Regular Meeting • e. June 20, 2023 - Regular Meeting • f. June 26, 2023 - Workshop Session • g. June 26, 2023 - Workshop Session • h. June 27, 2023 - Regular Meeting • i. June 28, 2023 - Workshop Session Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 29. Budget Amendments. • FY22/23 Budget Amendments 39.01 -39.13 39.01 Transfer Contingency funds to Risk Management. 39.02 Reallocate General Permanent Improvement Funds. 39.03 Transfer funds from Information Technology to County Treasurer. 39.04 Transfer funds from I nformation Technology to Sheriff's Office - Jail Administration. 39.05 Transfer funds from Information Technology to District Clerk. 39.06 Transfer funds from Information Technology to Fleet Services. 39.07 Reallocate funds for Exposition Complex. 39.08 Transfer Contingency funds to Road and Bridge. 39.09 Reallocate American Rescue Plan Act funds. 39.10 Reallocate General Permanent Improvement Funds. 39.11 Transfer Contingency funds to Facility Services. 39.12 Reallocate funds for Real Time Crime Center Infrastructure Grant. 39.13 Reallocate American Rescue Plan Act funds. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 30. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Change of Status is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 31. Payment of Claims. Claims 8123136 — 8123354 9007914 — 9008013 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 32. Convene into Executive Session pursuant to the following: • a. Texas Government Code §551.071 to consult with attorney in the matter of Texas opioid litigation settlement. • b. Texas Government Code §551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer. • c. Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated. At this point, the County Judge announced the Court would consider items 34 through 38 and then return to convene into Executive Session. Having considered the previously noted agenda items, Civil Counsel Bruce Erratt submitted a written determination that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third party. A motion was offered by Commissioner Berry to meet in closed Executive Session as per Mr. Erratt's recommendation. The motion was seconded by Commissioner Aldrich and motion passed unanimously. At 10:40 a.m. the County Judge announced the meeting closed to the public, so the Court could convene into Executive Session as stated above. The following individuals were asked to stay for each session: a. Texas Government Code §551.071 to consult with attorney in the matter of Texas opioid litigation settlement. Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel. Bruce Erratt, Civil Counsel Nina Payne, Budget Analyst b. Texas Government Code §551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer. Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, Civil Counsel Nina Payne, Budget Analyst c. Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated. Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, Civil Counsel Nina Payne, Budget Analyst Kimberly Roach, Intergovernmental Liaison 33. Consider and possible action on Executive Sessions. At 11:14 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 34. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of July 5, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actual as of July 5, 2023. The Court acknowledged receipt of the 2022-2023 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of July 5, 2023. 35. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 29 juveniles in the detention center, 26 are male and 3 are female, and 29 have electronic monitors. 36. Sheriffs report on inmate population. Sheriff Wayne Dicky stated there were 688 inmates in jail, 597 inmates are male, 91 are female and 51 have electronic monitors. 37. Announcement of interest items and possible future agenda topics. The regular meeting for Commissioners Court on Tuesday, July 18, 2023 has been cancelled due to lack of quorum. Members of the Court will be attending a conference. Judge Peters announced the cancellation of the July 18, 2023 Commissioners Court Meeting. Commissioner Konderla and Commissioner Berry expressed their sympathies to the families for the recent passing of several influential members of the community. Commissioner Aldrich requested an update in two weeks on the status of the potential establishment of a Veterans Treatment Court in Brazos County. Judge Peters shared that it is currently being reviewed by the District Judges but he would ask if they wish to bring an update to the Court. 38. Call for Citizen input and/or concerns There was no Citizen input. 39. Adjourn. Pg I of S BRAZOS COUNTY COMMISSIONER'S COURT DAY OF Ou IQ , 20� I D = 01 lD/PM, U-1)JI( M C,,dl 0 Name (PLEASE PRINT) �` aS / J Mr�hG�t✓��n �� lJe44 �-Tr Organization (PLEASE PRINT) Mov J X Pg A of 5— BRAZOS COUNTY COMMISSIONER'S COURT l fi--DAY OF , 20,"?J j.©; a AM/ , Name (P(ASE PRINT) 0 IqA,,,e® Organization (PLEASE PRINT) tlyv " / � T L? Pg 3 of S BRAZOS COUNTY COMMISSIONER'S COURT �p Name (PLEASE PRINT) IM +1 LA V\ ��� Organization (PLEASE PRINT) G k-I&maA - s' �Lo Kgm Pg V of! — BRAZOS COUNTY COMMISSIONER'S COURT &�DAY OF , 20,212 AMhWdq ��, Name (PLEASE PRINT) Cyr S C,V\ ir164--4GI.,•144 � vv\y kA 6L 11 a M IM rl�77e Organization (PLEASE PRINT) 6() LA-M6 aD ` EcI� ti co �0 4---- r� Pg �p of BRAZOS COUNTY COMMISSIONER'S COURT D A Y • �- r /jriii p m Name ( EASE PRINT) \- � �-1, ll��l t-. e_.;r Organization (PLEASE PRINT) %N V &-A 6-7 LF- TEXAS HISTORICAL COMMISSION PRESENTS THIS Nm DISTINGUISHED SERVICE AWARD TO BRAZOS COUNTY HISTORICAL COMMISSION IN RECOGNITION OF ITS ACTIVE AND WELL-BALANCED PRESERVATION PROGRAM &-& - i " JA - EXECUTIVE DIRECTOR June 01, 2023 DATE f4, TEXAS ' HISTORICAL COM M ISSION40 REAL PLACES TELLING REAL STORIES TEXAS HISTORICAL COMMISSION PRESENTS THIS w wk'�' A14011%om 11111J."AliX.11- I, X av TO SMITH DAIRY QUEENS, LTD FAMILY OWNED AND OPERATED IN TEXAS SINCE 1947 FOR EXCEPTIONAL CONTRIBUTIONS TOWARD THE ECONOMIC GROWTH AND PROSPERITY OF TEXAS. /' IAI� a SENATOR CHARLES SCHWERTNER DISTRICT 5 _aa0wA-x-v - REPRESENTATIVE N RANEY DISTRIC TEXAS HISTORICAL COMMISSION real places telling real stories yo" MARK WOLFE, EXECUTIVE DIRE R TEXAS HISTORICAL COMMISSI N Texas Treasure Business Award Smith Dairy Queens Bryan, Texas Established 1947 Born in San Antonio, Texas in 1914, Omar Smith entered the Agricultural and Mechanical College of Texas (A&M) in 1932. During the next five years in addition to majoring in economics, Smith set about reorganizing the Boy Scouting movement in College Station; including becoming the scoutmaster of Troop 80 during his senior year. After graduation, between 1939 and 1942, Smith served as a scouting executive for the Sam Houston Area Council. Three years of service in the Army Air Corps influenced the direction of Smith's future civilian career. Assigned as a quartermaster of a platoon on Okinawa, he later stated, "/ got into the food business after that". In July 1948, Smith opened a small counter -service cafe called Smitty's Grill near A&M in College Station. Operating continuously since that time, 71 years later Mr. Smith's business is one of the largest, family - owned Dairy Queen chains in Texas. When asked how he became involved with Dairy Queen, Mr. Smith stated: "A former classmate and high school teaching friend of mine sent me a postcard saying that there was a new investment opportunity in town called Dairy Queen. 1 thought 1 might be interested so 1 went to check out the product. After tasting the ice milk Dairy Queen product, 1 told my family that anything that tastes so good has got to sell!" Mr. Smith invested in a Dairy Queen machine and built a small compartment in front of Smitty's Grill to house the unit. All of sudden, with only one machine in a glass -door display, he was in the "fast food" business. For three years, Mr. Smith operated that single -unit as an accessory to his restaurant. In 1949, the Dairy Queen franchise representative approached Mr. Smith to invest in a full service Dairy Queen operation. Based on his success with the ice milk unit, and armed with previous success in the restaurant business, Mr. Smith built five stores and began his new career as a Dairy Queen franchisee. An enthusiastic team player and business operator, in 1951, Omar Smith and his wife, Elouise, sponsored a statewide convention of Texas Dairy Queen Franchisees at their home in Bryan. This convention included room and board, meals and business sessions. In addition to operating his Dairy Queen stores, in 1959, Mr. Smith became the A&M tennis coach; a job he held for 15 seasons, the last 13 of them winning. In 1969, Omar and Elouise's son, Terry, graduated from A&M with a degree in business. As it happened, Terry would his entire life as part of the Texas Dairy Queen system. He was born the same year that his father became a Dairy Queen franchisee; managed his first store as a high school junior while dating Karen, who would become his wife four years later; and following his father's death in 1980, ran the family business for the next 31 years. Terry Smith passed away in 2011. Smith Dairy Queens is now a third generation company. Terry Smith's wife, Karen, and family own and oversee the business. From a small counter -service cafe to one of the first Texas Dairy Queen franchisees, it is from this humble beginning in 1947 that Smith Dairy Queens has grown to 39 stores located throughout central Texas. '; TIAII J' Lf mil. Omar Smith Made" Scoot Executive; Area Head Visits; OmIll. Smith, wito has bve"'I i I Fro"It"IflAvr for Troop I No,, 7910 spo-n-Ored by the _Rotai-y Club, bam,!, i' returned from the 'National smut �i' homi, N. Yi, find hAK heon :I- to the of ficial SAW vt the "et at tidd nouil ex"votive in ihe' This poRition, is si-wilif to UtAlbrid, 6;� C. W, Today Jtwk K i-Ith af f fouston, m-out expeutive for tb- e Sarn Ilow- tvn Arft. 1wro, A'Sj,tirig�! with 'Mr. lv-e.At. Tod ay at 'JI00'r, 11e went to ffe*rnp to speik 'to . e Rotary club. This he and the members of the lo*sl ,&,out ooune'll will hive a 4in-ne'll" Sh ,wt the Hotel, Charles havles Coffee-- Op, Ater. KvAlth +xprtwid lis .baip pl fw,( fn tht& develo.jYment f -ftout- -ing in "Odls Aection. The Bryan Eagle December 14, 1939 — Page 3 Wiley Sells, Out To Jantone Men; Take Over Today .B. W. `"pop ." Wiley., well known Care 0WIMI; and operator Aral Cher for lJoy Scijut, encamputen6!, has ,wold his chicken grill, ou Soutlit c"ollege, avenue to 0mor'Snuth ant' I F. K. M'er, both of San An- tuni o, who already have taken OVIVIII. IM r.. Sniiih, former student at Texas A. wi d 'fit. C vilege, who woiked for Wiley part of the. Texas th-ne while in school bere, express- ed the desire at that time to take over if "Pop" ever de 'red to sell out. AIT. Kiker Faid Saturday it ap- peared that time had arrived, tits Mr. Wiley's health condition I caused his retirem.ent at this time,, 'it is Said. Mr. Smith is the owner of a res- taurantin San Antonio, which he has leased, and lie and Mr. Kiker plan to follow the. Wiley policies';- i I n food quality and service, and to retaiii the present persojinel The Bryan Eagle, February 1, 1947 — Page 1 "Pop" and Mrs. 'Wiley Have,' Leased.' "Pop" 'Wiley's Chicken Grill' to Omar Smith and, Floyd Kiker of San Antonio "We want to thank our many customers N for their past support and sincerely hope, the, will. continue. to patronise the new Mana;ers" Mr. and- Mrs. B. W. Whey The Bryan Eagle, February 7,1947 — Page 2 TRY OUR EGGNOG. MIX 70c quart Dairy Queen Store The Bryan Eagle, December 17, 1948 — Page 4 DAIRY QUEEN 'B"MCH TO OPEN IN SMTTY'S GRULL The Dairy Queen, milk anc, ice cream confectionery on High- way 6 South, is opening a branch ,sto,re In Smitty's Grill at College Statlano oWrAr Smith, owner, .oaid today. Smitty's is now Oosed for the EasW holidays$ bat win reopen Monday afternwn for bumm, At that time, the Wry Quern branch will be to operation sod wee SamPles wM be given away throughout the afterwon, Swith is owner of 'both SmIt- ty's Grillat the North Gat,6 and the Dairy Queen. The Bryan Eagle, April 15, 1949 — Page 7 .Man totrain as operator for Dairy Queen Store '. Excellent opportun- ity for right mean. Must be 'neat in. appearance and able to give char- acter referent . es, Mr,. _.Sinith. Ph, 4-70830 I r. - - The Bryan Eagle, April 26, 1949 — Page 8 The Bryan Eagle, May 16, 1952 — Page 3 • � a �.� ` 'i. err of, Dairy Quc6h stor t'8 throughout tine state aye 1101di ) their first convention this after- noon at the Memorial Stucltnt Center. They plan to w "rite a charter to organize the eappr=otiimatcly 1.35) dealers in the State. President of the orf arlizatio-n is M. J. Mueller, of Paris, and Oryiar Smith of Bryan is the vice-pte,ident, The state frartw ch ise owner, Roland M. I% lose of Sari Antonio, is also here for the collventiom TIio ar oup will be addve,"ed toalight at a bancluct; in the Cen- ter by Barlow Irvin and Rzi3, George of. Texas A& . The Bryan Eagle, September 9,1953 — Page 8 Baytown's New 'Daisy Queen' Opens Saturday E;aytown's nev. Dairy Queen nt the corner of Market street ro_ cl Ind Deci:cr drive will have its of- ficial opening Saturday. To nttract new customers to sarnpie Its warns, the shop will have all Dairy Queen productions on a special half-price sale for the entire day. Special guest will be lfiss Dairy Queen U. S. A. :liss Shirley Most - of San Antonio, will he pre-mit to sign autographs and meet the folks. Owner of file Dairy Queen is Omar Smith of Bryan. who owns � right Dairy Queens in the Gulf Cosst area. Managers of the shop will be Air. and Mrs. Bill 3face. Smith, Who iv past presirlrnt of the Dasi:;, Queen associatinn or Ta xhs. said till! :ahop v: ill be op•: n from it a,m, to 13 midniplit daily. The Dairy reature think, cre-my multg. sunda1:s, ban. i rA»a Splits, and quarts and pints o: Dairy Queen lac cream in straw• hem,, hot fttagr, butterscotch, r.w=-*5:-rry Ind p*w!apple, flavors. I TlW N1u111 :vil! ; 1:;.) s:ll lo:nb-,,r- 1 gr.r4, Quvenhi:rger.j. -A sm711 ),ant- hurter, chili lint. air►gsF reneh fries. r(Mt brer.N rind&Ps. Dairy Queen U. S. A. was introduced rt al ea;ional Dairy Queen convention on a Ir'ready "Ma tin radio pros. -am. The Bryan Eagle, May 27, 1955 — Page 9 The Bryan Eagle, October 26,1955 — Page 1 R E E' Buy ONE Malt. or Shake and Get ONE FREE ..: . — ALSO ONE FREE 10e. ROOT BEER 'WITH PURCHASE OF REGULAR HAMBURGER o Good All Day Saturday 8F Sunday JULY 30th & 31st DAIRY QUEEN N®: 1 IA06 TEXAS AVE.. — (TEXAS AND COULTER) The Bryan Eagle, July 29, 1966 — Page 10 R etiritt Sm ith Enjoys is Best Of Two Worlds MYt'LIf9i ILDFIROVINS °I rompettlavfetn�," told ppir l uaytcdy.- Pagls@partMN'riNr 6ulitTr. �lln mt.ir it Micro IM' "ith hr3Wdvt U,, pArlt b14 Could ctrupele cn tar ltsv ualivhklrlltfattaruf,rr,Lsatats Lmnec k lrrel." LuIllKtsttat_` d hj.i,_'lirr t� `M*oyOwl, Strtillswsit, as IWkrr, Imiaq ptt� litky k't`r 11- It", 103t ill ttta Willfllrns. nh* tc iturv,sd sellrtr. Miloillobl't 41 its, IS�;IVfra. The (difWt Tea+ Anal arc to 7!s18 v,rsily' ccutb� "it leiinis coach has crc111ajta'd his ads tWiplcted at ALL nrel tot thr On"fnpur jilt %fih a fiat lirne U,r 4 la eU a in ash roe mingl restairnnt N Itwnt twnrt to I1try' on, Wiliam noR known at gnnr � liVnisaf3 they NO Awkrd A ailln, Ivltrptttca, a 6,at Aral pleyrt on Lon, owirtle .1 have teal tilt k-A of tadte B i'hasitxt VAK- lien roert3* f ttartW,SM411 rtflmtedtun' "it aaitlrgaxutrti'tottvtrtal i tdbtr flay. "if touxhdtt4 jatit Ira ficupiv LK-Mitr t:l t!rntl, tacit away .mW of the rK tuaft,;'uedNeMIN prtimret Ihn_t I hsl fit my, cr Uv rnarto atoll have clltllt traelrss .lei then ' dM111tatkn chute M fillbt .'r suite t rruknt in my leuf<Rat aaw VIARR 1p au rmlt tar nlxt'- k fault %,ale of IN 1Na+slwes Ili? taloti, PIs11, ,ro On the off aly wsd itm, drattirtr b4artl for ';,Os �r. I fivi tha9 1 'rnjaytd 1Mnl heals to, is €.awn in fbr, " bta n 1rt11A mrrt, ff"ul<df 11 ktl fudvrr still tht ii, calk tux Coatftltni strvdl ns ktnt ut a .gRv[X(m ai-Aim, ' st"Id 6-! tabby" tram",it 'oldratnc alldlllum whsu Srrlkth drWt4y ttler doun t9 tmli}8ttett, ne,iaTskuniltiidtartlldarker, m Jd1 I.) LIK& At 81001, me the uI ilta top fieytri in for 'a aura hlrll up merr. as a football m*Vk %fit take mrer his at, tanyrr, and W cwm rkrz, ticiildutlr5tahradeva hAvg, sk trrahmam I Abell let tht 1. ur Anwo viNre lit ear r word SaAhotae21 tlijirf Varvra Ile and was al, the entranaliai I klthcSaubTrbasstem "tate 11tj1thebr}i.eighl htisjtlg a fart littertat in fe at 5w_ii a rfutnp at t1w - IKr-1 KstIluAgirrum IN,], 11n�teti ( "i teas in lint atria IQ the to Uri Wo 1$awk Vail'}'. t txptorl �'Ms," .'Mill !4"git lit clfae !trio hit Wercw alhnsrta-o,i MTtrfy afnl lliA have berm f` WAII) divided leilM'd taukrt tars a,, ,lgus I tKIM11 by a1A1111 1111dit tlrttl tW R WAI plAYUS, "Bra I tutor l big growing btabnest en• tat totvi a fltMtrnl of Ili" r;Antc_alt Beavers. sly life I played in ttit%sria�l C "I hay.eg una fount, of troy' 1 1,ri l,inyh.'t 1-timll to cvzmo I Ufa to thb jab:' S,tr«th solid rnevemnd n�Jws.1 r sajN Apt Ioakinjl twk a'ilh s little ellarll IMAM anlalt0iai. `11 t±ra lcm au ct Smith Lays td sun 't'ruszlZ i I;llpamill prul aI Ile}' life. 1 coarb t'ir lrnrr MAU?' Ohei dWa'I really think I tiould het'tt t Nadi at tL,, iloM !'rant it Us"whm I dot it:' Ulm& 11.-uutm U-7 Itldrm Smlth'Ktearasmturdcd huvt' t1 Nu bt+_'n a 47t2t itr'tP hi hi-s I li Unigbi trloolnd tu�cut+ 1 rtat.hing rart x, ahrr fits first too %rrc oxil W kl "Ile t{,rrt Loa of bitter with rcllaild the thin fortunes, t nut," Ord Sum& "lM taatiht e •`1Ct ataftti out m F-tnucn; !' Id al iduc thivo a l-d Vitt trial for uiorwy:' said tirMh " Wo .luf*lfllrla MY-tif 40 n fill cd dldn't ttn'r a perion oft tail t the 11irr !r ,Lot ojtixr:3 l SdAkrahip *Iota 1 gut hra, totdd rietvi b fr, batat%whirl trc i "W" the cu-oi trnkltt.r1 it r t fact duet ttthRikc tkfnn Vint 1 wall atk "A1ltna,�h tz w83 ti tYtli to FA any telp 1 nuked frrr. %teal we rrxt oat Ihr cimn W Thry acre alwiy's tlrlprd. I t leisaltta3+& 4fiz" went thripagh law rKitem $ ttkt e+t01) sa 4h h:rs ktgd lss rmyrn, tbidbcm Stalilnaa a !xam sd irttttedts and lntrfdled� om3 t dWal aid 1'%aa Wet, the asihirY jab to leiWILntly' tuned dwe alum I %art ow R pett�tira PbL Iw Sfaa41 I sad &AM far ntmrthing." f aLml nine to -cast MA of VIC Smith rnrdlis Barlow p t�och*his egswdarnlclwttof .•!Ores•, Ina atath helpittn i t! WOW Hiatt ada}ch tv rasp tam R+CR= liflcnt:iattg 1 lhr• erenat . *revs. ' NOW in the filmi AtrV ?rats. '?'trots tan krpt ate Iwo up 7hc itfrndnr}' A&M allsiff c t out tine limlit to tit OW (inert r1aM' ill ►hr Agx,lts )eat:' he :7ii1. "Putt CnjaY'inR� AlUttlellaUufParne.arallLn ttttrl, AO r:ty husin'-t3 i'll aKfistant aihlcllc difcrtor, laep in uyxii pith itw> im i C urged ltm arther.6ty to hurt t ilfi-raln Lilt I *"'I be `f Staitb to fit pa trance vacsncl a artj'iEA a jib it guts 1 UKA it. j and o lirsim Crassly "Mik• I 11d. far by IN -A fd 1ae nnchitrnamc-41knryltownl l oxide %Ili Lc from thy� a5 gulf rwil, l battier w-rle- "llr hdf+vl us ralie «x toot Anpoflr let a 04.1 ; T iticy rrctantrmad,nt tirtlfy f Iw tier !� at tR? !'ts} Ilmr, ld b trade that nr h`lirlilp si Uut ssslc tlatr. t" StnlUl ttts takrs tlsv trnrm the LtiClu1 rharnpwrtfhipr naugh iRlcr atdy fart or Itati k Ate tf frt,l tollta' laurneffit+•d. M tNtn Of Irssr, rllh Iddfim tyro his tsr+ftfea ruin'* dui, jiu, flnktirrfl IRtt in the 'hA, St1►ltpa I:Igh;al tlkSll rr Pre ('di Adgiea lint for tRtt 1 Slnitti It'=i+ the ti';1 serf a �foala turfy jutl as grad lrlit IM1d a load titer. `%tr past rlaays a1rlt to oak In Mntt pst8 t1! an tft>~tb cter ac+ stkn apsmft r rnnkal syld.lynilFt "K'. ttxn' usetali %'c nevrr really rardd u"rx' It In tUtre eufwH'rs.. stir trrrtt tat pit-� rctvrle.- AB H egRrt 1�1; yrockr! Minty htr.4ta an:,k ct. 14a tavderfltatsl ntrr3ea er taeltyt fret prtpabarity of lbr a1Krol L�Ir the' yewtsjtY itltiatit@, wit} t,t5 SrPrt .?a k A mnrcpin}lnttUlu paatn.Opw, t>wie h�s,sikt'td atnaican io play almruirit* pose., Pt atrdld rusty r,:: t:an! la y 'a'httlr47' iktr PSlayrrL art tier Rrlt'r v row," wit StrJth,'•Fttt esnity 1 Mink that tra pkaytn sera trod tiviv goes rsr ail of at1,69it'3 Aft' blur{ '1:n they used IB LR {I ln�R r7us t!iss1 to na,lkr rrtx lecktpvnntt urv! a t':tla Gtittt raheLlN,.'a "Just tufts t•t trrc5s at 'niutilxl ursdd fnakn a dt- rrentx. st+iar kr.,tis bow a fttlN >;aj,-gtzti Itvu]J d„ Delay �Awt *A aRawst lint, a1f}'. I t1iAi 1 thbtilr a-aatil S, K,,tAt ins tl+r pr.trlr qtn tart �ttrKitr Pia}'tn TdF A+} avtd�t ttM yes ;•ragLTa�,t tanid FA hrougr, hie! t« � " "lo ltu: fll'a Ihtrr Ras arm' t;ilttrdtatii pas all . "tlr Mi; .tntr'•, tSa1d tittseh, "'he lie;., ,t1t,r" Ln vift7altnd t.ai.it^tt , tat tb9c}. ''trmr tilt tanpluttlK'hat guru` mart 10 {;Nand 'dtf4St, 1.rtd rrtat. Yw tltwY scY ltfal tftatl} doyLn,vtlnlaAtrttrwt wxI lr}• i ¢'i C(tln4er y1tu. Th' tt9el etndt is top .mid Urn•. Is �.1 mrtny pls}prs tntf:o ti4-1 tau tta}'%' Althaupb Ule' ir!!t Attyirs t•rto 1ph, tire .ttatr tests lM't' Ktttcd ear fare titan 1}rr Plfi r+lACt elul. iirc ht+t n:•rr tntr>9 fettle i�iay. Huck ttet� nu,te earns durlcilalet Lot trnta} tars are rr.'tuSBy :at V.am+, Mutt r>tn t;u uvi utvl play The Bryan Eagle, July 28, 1974 — Page 11 The Bryan Eagle, June 12, 1977 — Page 69 I Jused.A SPECIAL' MONDAYJU ESDAY NO E111 BER 28 & 29 3 TACOS FOR THREE SMITH DAIRY QUEENS TO SERVE YOU DO No. l DO No. 3 DO No. 5 2323 S. Tax. Ave. 312 Villa Maria 3507 E, 291h Collage Station Bryan Btyan The Bryan Eagle, November 27, 1977 — Page 37 An emperor of ice cream is still scouting after52 years HyJETV TIMMAULT Staff WrIt(T 1,0-4ji f—tw4ru.jklif OM31' Sn"Atl IiiUr %4 mj.g wop!,. an J -Tilt, cjr-c!ll %Wtl hay hCVn Ki-a twt' 11w', fr ra.m it I it lir. vully 4nrfrPi Ab, n, med chairman t f 1hr krrot4mot7n $C111WIN are "0911 41 tcr,.I;i %ji,, 1,strtef, 611wung h grw!" he 4,30 "It hIM [,a'di the %mv allrarlittil for )A)Urw, FVi'lilu 16(jgy flans tea r.iJKtF .• 54,juting has to wirt-ou"Irt,, twi,- li !I. itn.ng mAtit the xiiiltws Anil rLitury Syilllli�;ild Uhon I -A;lt a bo%vw in San Awonto tiurifi@ N, 192k'i I liar, tiruwly cn)t:ykt campini: And stilted,, I ,, aunt..'',;rjtjh SLjjj *'I reMernbcrav halo blit-liall li';Icue in tLl,- JjrrZi M-Tr 'Ai$ 311IN11.0 jurneth4kil CbmIletiltw giLtiv. (in " a_;qdjti;; vz4) .6uu art- inant Neu ry ;;1IVn Vr-;, Px 6 5 ,1S it in uht I, ntasirttil to 01U110111(%,� Da:wc, 111t, noxf. hir y ra ry nt, I clprd r, m ;,)r, III.- Mitifiltn! L. I 011a Sia I bn Ilse smor Vicar It,, berann: of t'rom ItTliOlo a sCvlltru execolive for Rw sm Ifouiton Alva council lit' coor. diniled 410ii, ltwi in tl& C"Uww, If( Fort Herd. (:ojixra(ki itrid Austin Swith'N thrvvyvars (if 5erviw %itttli thip United SWWs Air For,-(- during Wot ;d tsar I I i it C u e 6 cr I) div direction Of NN career Ito %as at,sognvtl to ths! iji;DriorrrtiiWr platvAimMinsAa "I got into We food business alive that:' hv sMd "I vkvrkrd in San AnhVio until I m2ti,d to lin-an in 1911 art) look Oter Pop re,taurant " It, -xi t4it frowtiLir IUY:_,I Jr.! J� kW�j!jt3jV. .1 VC frt'li UWn k-.11 f_;, ,'lid An:1 it V`%(�111C. to V-01Ch ftfa t!nl+ 4, nit "40r,,ku, it the offict, i, r irwi% (.0 It I V, i wn, t, 9rI,,4t-r_,C zt-q', 0, t-4.Ih trill him tvi:t'T 1'11 (ir w.1lebini! Sonit, iiiqij Ilk, tt ts a it nno , j:,oh at Tc\as ALAIh-t-m lNoiWi, 197 1 :M' Wilplayl cis n. ulhja t-mi: Ikf , ptrsv f-ly-roil fi,hil:g fatkrite P2,fif"o tit lit~ lcaii- the house nit 1XI.-Al in lfttrar." hr r"I'd u hernt, Inllh (wws a Iot of lo:,-!I,u wi anifvjur rar,, il-A Air. ptaftr" The Bryan Eagle, January 29, 1978 — Page 47 Sports Briefly Smiths win doubles title By Spttial Correlpmdent Former Texas A&M tennis coach, Omar Smith, and his son. Terry, recently captured the teen's doubles title in the State Dairy Queen Tennis Tournament in San Antonio. The Bryanites defeated Aubrey Farris of Killeen and John Dickens of Dallas, In a pro set, a-5. Terry also w"ot the men's singles title by defeating Dickens 8-3, The Bryan Eagle, March 11,1978 — Page 14 Links: https://www.smithdci.com/ https://www.facebook.com/Smith-Dairy-Queens-1529419297349000/ http://www.lhimaeazine.com/sections/eating-there/2226-smith-dairy-queens TEXAS HISTORICAL COMMISSION PRESENTS THIS TEXAS TREASURE BUSINESS AWARD TO READFIELD MEATS, INC. FAMILY -OWNED AND OPERATED IN TEXAS SINCE 1960 FOR EXCEPTIONAL CONTRIBUTIONS TOWARD THE ECONOMIC GROWTH AND PROSPERITY OF TEXAS. DISTRICT 5 TEXAS' HISTORICAL COMMISSION* REAL PLACES TELLING REAL STORIES EPRESENTATIVE JOHN R Y DISTRICT 14 JOHN L. NALf III, CHAIR TEXAS HISTORICAL COMMISSION Yma&k A WN MARK WOLFE, EXECUTIVE DIRjfTOR TEXAS HISTORICAL COMMI ON BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 7111/2023 ITEM: Order Adopting Brazos County Local Rules of Administration. TO: Commissioners Court DATE: 06/30/2023 FISCAL IMPACT. False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Brazos County Local Rules of Administration.pdf Local Rules of Administration Cover Memo Order Ado pting_Brazos _County Local Rules of Administration.pdf Order Adopting Local Rules of Administration Cover Memo SRO Duane Peters Date County Judge LOCAL RULES OF ADMINISTRATION BRAZOS COUNTY LOCAL RULES OF ADMINISTRATION Adopted 71,4,e zci� 2 O Z-3 Effective LOCAL RULES OF ADMINISTRATION Table of Contents Rule I General Provisions 1 1.10 Time Standards for Case Disposition 1 1.11 Terms of Court; Annual Calendars; Weeks Not in Session; Holidays 1 1.12 Hours of Court Proceedings 1 1.13 Emergency and Special Sessions 1 1.14 Jury/Non-jury Weeks 1 Rule 2 Local Administrative .fudge 2 2.10 Powers and Duties of Local Administrative Judge 2 2.11 Information of Local Administrative Judge 2 2.12 Exercise of Powers in Absence 2 Rule 3 Civil Cases 2 3.10 Filing and Assignment of Cases 2 3.11 Filing on Holidays. - 3 3.12 Transfer of Cases; Docket Exchange; Bench Exchange 3 3.13 Request for Settings -Non -Jury 4 3.14 Disposition of Uncontested Matters 5 3.15 Request for Setting Jury 5 3.I6 Jury Fee and Jury Demand 5 3.17 Docket Calls and Announcements 5 3.18 Assignment of Cases for Trial 6 3.19 Conflicting Settings and Assignments of Counsel 6 3.20 Preferential Settings 6 3.21 Resettings 7 3.22 Dismissal Docket; Involuntary Dismissal 7 3.23 Suspense Docket 7 3.24 Hearings of Pre-trial Pleas and Motions 7 3.25 Attorney Conference Requirement and Procedures 7 3.26 Non-compliance with Conference Procedures 7 3.27 Discovery Disputes 7 3.28 Severances 7 3.29 Continuances 7 3.30 Default Judgments 7 3.31 Summary Judgments 8 3.32 Ancillary Proceedings 8 3.33 Complex Case Designation 8 3.34 Alternative Dispute Resolution 8 H LOCAL RULES OF ADMINISTRATION 3.35 Pre -Trial and Scheduling Conferences 8 3.36 Certificate of Progress; Proposed Preparation Plan 8 3.37 Trial Stipulations and Admissions 8 3.38 Trial Witnesses and Exhibits 8 3.39 Disposition Conferences 8 3.40 Settlements 8 3.41 Jury Selection 8 3.42 Jury Charge, Questions and Instructions 8 3.43 Submission of Orders, Judgments and Instruments 8 3.44 Withdrawal and Copying of Documents 9 3.45 Other Local Rules 9 Rule 4 Family Law Cases 10 4.10 Time Standards for Family Law Case Disposition 10 4.11 Ancillary Proceedings, Temporary Orders, and Emergency Matters 10 4.12 Mediation Counseling 10 4.13 Disposition Proposals 10 4.14 Uncontested Matters 11 4.15 Income Withholding 11 4.16 Child Support Guidelines 11 4.17 Possessory Conservator Visitation Guidelines 11 4.18 Ad Litem and Amicus Appointments 11 4.19 Children in Court 12 4.20 Parenting Classes 12 Rule 5 Liquidated Claims 12 5.10 Liquidated Monetary Claims 12 5.11 Certification for Suspense Docket 12 5.12 Application to Defer Entry of Judgment 12 5.13 Certification that Payment Agreement Continues in Effect 12 Rule 6 Criminal Cases 13 6.10 Felony and Misdemeanor Cases 13 6.11 Grand Jury 13 6.12 Filings/Return of Indictments 13 6.13 Arraignment/Initial Appearance 15 6.14 Appointment of Counsel 15 6.15 Appearance of Defendant and CounseI/Court Attendance 15 6.16 Bond and Bond Forfeiture 15 6.17 Discovery I5 z LOCAL RULES OF ADMINISTRATION 6.18 Docket Calls and Announcements 15 6.19 Continuance, Resettings, and Postponements 16 6.20 Plea Bargains 16 6.2I Guilty Pleas/Nolo Contendre/Open Pleas 16 6.22 Speedy Trial 16 6.23 Motions/Pre-trial Hearings/Pre-trial Matters 16 6.24 Settings/Schedules 16 6.25 Order of Trials/Preferential Settings/Conflicting Engagements 17 6.26 Witnesses/Evidence 18 6.27 Non -Jury Trials 18 6.28 Jury Trials 18 6.29 Jury Selection/Voir Dire 18 6.30. Probation Applications/Deferred Adjudication 18 6.31 Pre -Sentence Report I8 6.32 Judgments/Orders 18 6.33 Occupational Driver's License 18 6.34 Probation Revocations/Motions to Adjudicate/Habeas Corpus 19 6.35 Appeals from Lower Courts 19 Rule 7 Management of Juries 19 7.10 Management of Juries 19 Rule 8 Judicial Vacation 19 8.10 Judicial Vacation 19 8.11 Notification of Local Administrative Judge of Absence or Planned Vacation of Judge 19 8.12 Requests for Visiting Judge 19 Rule 9 Court Personnel 20 9.I0 Associate Judges 20 9.11 Qualifications of Court Personnel 20 9.12 Conduct of Court Personnel 20 9.13 Duties of Court Personnel 20 Rule 10 Attorneys of Record 23 10.10 Appearance of Counsel; Designation of Attorney in Charge 23 10.11 Conduct and Decorum of Counsel 23 10.12 Withdrawal of Counsel 24 10.13 Attorney Vacations 24 U! LOCAL RULES OF A.DMINISTRATION Rule 11 Administrative Law Cases 25 11.10 Administrative Law Cases 25 Rule 12 Miscellaneous Local rules 25 12.I0 Settlement Week 25 12.11 Form for Submitting Court Costs 25 12.12 Form for Requesting Alternate Dispute Resolution 25 Rule 13 Adoption, Amendment, Notice 25 13.10 Procedure for Adoption and Amendment of Local Rules 25 13.11 Adoption or Amendment by Local Administrative Judge 25 13.12 Notice and Publication of Rules 25 13.13 Interim Orders Affecting Local Practice 25 13.14 Local Practice Not Published in These Rules 25 13.14 Local Practice Not Published in These Rules 25 Appendix iv 26 LOCAL RULES OF ADMINISTRATION RULE 1. GENERAL PROVISIONS 1.10 Time Standards for Case Disposition Each court shall, so far as reasonably possible, ensure that all cases are brought to trial or final disposition in conformity with the Rules of Judicial Administration promulgated by the Supreme Court of Texas. 1.11 Terms of Court; Annual Calendars; Weeks Not in Session; Holidays a. Terms of Court; Weeks Not in Session. The courts of Brazos County have successive terms and are in session every week of the year. b. Annual Calendars. (1) District Courts. Each district court shall determine its own annual calendar. (2) County Courts at Law. Each county court at law shall determine its own annual calendar. (3) Magistrates, Associate Judges, Referees, Specialty Court Judges, and Court Masters. The judges of the district courts and county - courts at law shall coordinate the schedules of the magistrates, associate judges, referees, specialty court judges, and court masters authorized to hear cases in this county in a manner designed to maximize the utilization of personnel and facilities available. c. Holidays. The courts of Brazos County will observe those holidays set and published a reasonable time in advance by the Commissioners Court of Brazos County. 1.12 Hours of Court Proceedings Normal court proceedings shall, as far as reasonably possible, be conducted between the hours of 8:00 a.m. and 5:00 p.m., Mondays through Fridays. 1.13 Emergency and Special Sessions Each court may convene at any time in the judge's discretion for emergency or special sessions, upon reasonable notice to the parties or attorneys of record. 1.14 Jury/Non-jury Weeks a. District Courts. The district courts shall, to the extent possible, coordinate the designation of civil jury, criminal jury and bench weeks between the three district courts to accommodate each court's schedule. h. County Courts at Law. Jury and non - jury trial weeks or days may ,be designated by the judge of each county court at law. LOCAL RULES OF ADMINISTRATION RULE 2. LOCAL ADMINISTRATIVE JUDGE 2.10 Powers and Duties of Local Administrative Judge . The local administrative judge .shall have hose powers and duties provided by Section 74.092 of the Texas Government Code and that may be provided by other law or rule. 2.11. Information to Local Administrative Judge Each court shall provide the local administrative judge such information as may be required to fulfill the duties of such office 2.12. Exercise of Powers in Absence In the event of the absence of the local administrative judge, the judge who last held the office, or the next available district judge according to length of time in office, may exercise the power of such office in an emergency RULE 3. CIVIL CASES 3.10 Filing and Assignment of Cases , a. Cases within Exclusive Jurisdiction of the County Courts at Law. All civil cases within the exclusive jurisdiction of the county courts at law (i.e., all probate, mental illness, appeals from justice and municipal courts, and civil cases where the amount in controversy is less than $500 but more than $200) and condemnation cases (where title to the subject property is not in question) shall be presented for filing to the County Clerk. b. Cases within the Exclusive Jurisdiction of the District Courts. All civil cases within the exclusive jurisdiction of the district courts shall be presented for filing to the District Clerk. 2 C. Concurrent Civil Jurisdiction Cases. All civil cases within the concurrent civil jurisdiction of the district courts and county courts at law (i.e., civil cases when the matter in controversy exceeds $500 and does not exceed $250,000, exclusive of interest, and all family law matters) shall be presented for filing to the District Clerk. d. Assignment of Cases. (1) All cases within the exclusive jurisdiction of the district courts shall be randomly assigned to a district court. (2) All cases within the exclusive jurisdiction of the county courts at law shall be randomly assigned to a county court at law. (3) All cases within the concurrent jurisdiction of the district courts and county LOCAL RULES OF ADMINISTRATION courts at law shall be randomly assigned and -.qually distributed among the district courts and county courts at law, subject to the following limitations: (a) All juvenile cases shall be assigned to the 272nd District Court. (b) All Title IV-D cases (as defined by the Texas Family Code) shall be assigned to a district court. (4) To assure randomness of assignment, if a party dismisses or non -suits a case and refiles it within one year after dismissal, it will be reassigned to the court in which it was pending at the time of dismissal or non -suit. (5) This rule 3.10(d) will apply to all newly filed cases in Brazos County, those transferred to Brazos County on change of venue, and those cases in Brazos County ordered reassigned by a recusing or transferring judge. Nothing herein will prevent judges from exchanging benches, sitting for another judge, or transferring cases between themselves, when allowed by law or these local rules. 3.11 Filing on Holidays No local rule under this subdivision. 3.12 Transfer of Cases; Docket Exchange; Bench Exchange a. If a judge determines, either sua sponte or upon motion, that his or her court does not have subject -matter jurisdiction over a case, but venue appears proper in Brazos County, the judge shall transfer the case by written order to the appropriate clerk for reassignment 3 to a court in this county which has subject - .matter jurisdiction. b. A civil case may be transferred from one court to another having jurisdiction: (1) upon motion of a party, for good cause shown; (2) in the event the judge is disqualified to hear or recuses himself or herself from hearing the case; (3) when the case should be transferred in the interest of justice; (4) to facilitate docket control as provided by law or by court rules; or (5) when at least one common party and substantially similar questions of fact or law appear in each case in two or more courts (in which situation, the case having the higher cause number shall be transferred to the court having jurisdiction over the case with the lowest cause number. (6) in family law cases when another court has previously exercised jurisdiction over any member of the family (All applications for protective orders and Title IV-D cases) should be transferred to the court having continuing exclusive jurisdiction). C. No case may be transferred under paragraph (a) or (b) above except upon the consent of the judge of the court to which the case is being transferred. LOCAL RULES OF ADMINISTRATION 3.13 Request for Settings —Non -Jury a. Submission for Ruling without Bearing. Upon the filing of any matter, the Movant or the court may give notice to all attorneys of record and parties pro se that the matter will be submitted to the court for a ruling without any hearing. The notice shall clearly state that any party may either request a hearing or submit a written response on or before a specific submission date that is at least ten (10) days after service of such statement. If, no hearing is requested prior to the submission date contained in the notice, the court, in the absence of counsel, shall examine the pleadings, authorities cited, and other papers submitted. After such examination the court may either set the matter for a hearing or make such rulings as the court deems proper, note a memorandum of such ruling among the papers of the case and send copies of such memorandum to all attorneys of record and parties pro se. Submission of orders, judgments or other documents necessary to effectuate the memorandum ruling of the court shall be accomplished in accordance with Rule 3.43. b. Contested Hearings (1) Any party or attorney of record may obtain a setting of any contested proceeding by filing a Setting Request (furnished by the clerk, court coordinator, or in a form substantially similar to the form. in Appendix). Each Setting Request shall be filed with the clerk of the court, who shall promptly transmit the setting request to the Court Coordinator of the appropriate court. Each Setting Request shall specify: 4 (a) the cause number and style of the case; (b) the nature of the hearing, trial or ruling sought; (c) the name, mailing address, email address, and telephone number of each attorney of record or party pro se; (d) the amount of time estimated by the requesting party to be required for such hearing for both sides. Each attorney or party is cautioned to give careful attention to the amount of time requested, as other cases may be set at the conclusion of the estimated time period. (2) The attorney or parry filing the setting request shall mail or deliver, by any reasonable means, a copy of the setting request to all attorneys of record and all parties pro se. The original setting request shall be retained with the original filings in the court's file. (3) The court shall direct delivery by any reasonable means a Notice of Setting to each attorney of record and party pro se at the physical or electronic mailing address in the court's file. The Notice of Setting shall state the date, hour, nature of the trial or hearing set, and the allotted time for the hearing. Failure of the requesting attorney or party pro se to accurately state the names and addresses of opposing counsel or party pro se shall be ground for a continuance on the motion of an attorney of record or party pro se who did not receive the Notice of Setting within a reasonable time prior to the hearing date. (4) The setting specified in the Notice of Setting shall remain tentative for a period of ten (10) calendar days after the same is LOCAL RULES OF ADMINISTRATION delivered by the court. During such period, any attorney may notify the court coordinator of,a conflict of settings or other scheduling conflict. Upon receipt of a signed certificate setting forth the nature and extent of the conflict and with the approval of the court, the court coordinator may reset such cause to another tentative date or time. After the expiration of the ten (10) day period specified above, the setting shall become final. c. AudioNideo Hearings ("Zoom" or other program utilized by the courts) (1) When a setting has been given for a hearing that does not involve the presentation of evidence, the court may consider requests for an attorney to appear by audio/video. . (2) To request an audio/video hearing, attorneys or pro se parties must contact the court coordinator by e-mail, or in writing, and give notice of your request to all other attorneys of record as soon as possible before the hearing, but no later than two days prior to the hearing. Notice to opposing counsel must be by lawyer -to -lawyer conversation if by phone, and if written, must be given a sufficient time in advance to provide reasonable assurance of delivery. (3) Any attorney objecting to the requested audio/video hearing should make the reasons for objection known to the court coordinator as soon as possible before the hearing. The court will rule on the request and any objections without a hearing as early as possible. It is the responsibility of the attorneys to contact the court coordinator to ascertain if the request has been granted or refused. (4) No request to appear by audio/video shall be made less than two days before the 5 time scheduled for the hearing. All documents to be referenced at or offered as an exhibit at such audio/video hearing, if approved, must be provided to the court, opposing counsel, and opposing parties at least 48 hours before the scheduled hearing. 3.14 Disposition of Uncontested Matters Requests for hearing uncontested matters and ex- parte matters may be made in person, by telephone, or in writing to the court coordinator for the court in which the matter is pending. The court coordinator will set the matter for the next available uncontested docket or at any other time that may be convenient to the parties and the court. The requesting party shall, when required by these rules or other applicable law, notify all attorneys of record or parties pro se of such setting. 3.15 Request for Settings —Jury Any attorney of record or party pro se may request a jury trial setting in the manner specified by Rule 3.13b above. 3.16 Jury Fee and Jury Demand No civil case shall be set for a jury trial unless a jury setting request is filed and the proper jury fee is paid not later than thirty (30) days before the date the case is set for bench trial. 3.17 Docket Call & Final Pretrial Announcements All attorneys of record and parties pro se are expected to appear at all docket calls and final LOCAL RULES OF ADMINISTRATION pretrial hearings unless the Notice of Setting initial case or on probation specifies otherwise or they have leave of court. revocation; 3.18 Assignment of Cases for Trial No local rule under this subdivision. 3.19 Conflicting Settings and Assignments of Counsel a. Attorney already in trial in another court (Lead Attorney Only). (1) When informed that a lead attorney is presently in trial, the Court will determine where and when assigned. This information will be verified upon request of opposing counsel or party pro se. The case will be placed on "hold" or reset, depending upon when the attorney will actually be released. (2) If the attorney is not actually in trial as represented by the attorney or agent, the case will be tried without further notice. b. Attorney assigned to two courts for the same date (Lead Attorney Only). (1) It is the duty of the lead attorney to call the affected judge's attention to all dual settings as soon as they are known. (2) Insofar as practicable, judges should attempt to agree on which case has priority; otherwise, the following priorities shall be observed by the judges of the respective courts: (I) Preferentially set cases; (II) Criminal cases in which the defendant is in jail, whether C (III) All other criminal cases; (IV) Cases given preference by statute; (V) Case with earliest filing date; (VI) Case set at earliest date; (VII) Courts in metropolitan county areas should yield to courts in rural county areas in all other instances of conflicting settings; & (VIII) In the event of unresolved conflict between two judges, the issue will be decided by the Local Administrative Judge or the Regional Presiding Judge. 3.20 Preferential Settings a. Preferential settings may be granted in the following. cases: (1) those entitled to preferential setting by law; (2) those in which there are out -of - county parties or witnesses; or (3) those in which it is shown that manifest hardship would be imposed upon any litigant or a material witness if a preferential setting is not granted. b. Unless otherwise provided or required by law, a preferential setting shall be granted OCAL RULES OF ADMINISTRATION only after hearing, if requested by any party, upon motion, duly verified, setting forth the reason that the preferential setting is necessary. 3.21 Resetting's No setting shall be passed except by: a. settlement agreement announced in open court or in writing complying with Rule 11 of the Texas Rules of Civil Procedure; b. written agreement of all parties with court's approval; or C. a motion for continuance granted by the Court. 3.22 Dismissal Docket_; Involuntary Dismissal a. Cases which have not been disposed within the time limits set forth in the Texas Rules of Judicial Administration may be dismissed for want of prosecution. Notice of intention to dismiss shall be given in accordance with Rule 165a of the Texas Rules of Civil Procedure to all attorneys of record and parties pro se whose addresses are shown on the docket or in the papers on file. b. Unless good cause is shown as required in the notice, such cases will be dismissed on or after the date stated therein. Notification of the dismissal order shall be as provided in Rule 306a of the Texas Rules of Civil Procedure. 3.23 Suspense Docket No local rule under this subdivision. 3.24 Hearings of Pre-trial Pleas and Motions Any attorney of record or party pro se may request a hearing of any pre-trial plea or motion a reasonable length of time prior to trial on the merits unless otherwise provided by pre-trial order. Hearings should be requested using the procedure provided in Rule 3.13 of these rules. 3.25 Attorney Conference Requirement and Procedures .No local rule under this subdivision. 3.26 Non-compliance with Conference Procedures. No local rule under this subdivision. 3.27 Discovery Disputes All counsel are expected to engage in good faith negotiations for the settlement of discovery disputes prior to requesting a hearing to resolve such disputes: 3.28 Severances No local rule under this subdivision. 3.29 Continuances All motions or requests for continuances must be by written motion with order unless otherwise ordered by the court. 3.30 Default Judgments No local rule under this subdivision. LOCAL RULES OF ADMINISTRATION 3.31 Summary Judgments No local rule under this subdivision. 3.32 Ancillary Proceedings No local rule under this subdivision. 3.33 Complex Case Designation No local rule under this subdivision. 3.34 Alternative Dispute Resolution No local rule under this subdivision. 3.35 Pre -Trial and Scheduling Conferences a. Any party may request that the case be set for a pre-trial hearing. A pre-trial hearing may also be set on the court's own motion and may be made a prerequisite to any trial setting in the case. b. At the pre-trial hearing, the court may hear and consider any pre-trial matter contemplated by Rule 166 of the Texas Rules of Civil Procedure and such other matters as the court may direct. 3.36 Certificate of Progress; Proposed Preparation Plan No local rule under this subdivision. 3.37 Trial Stipulations and Admissions Unless another date is controlling per a court scheduling order, any and all trial stipulations, including trial exhibits, evidence, deposition designation agreements, & Motions in Limine 8 shall be filed by 5:00 p.m. two days prior to the date set for the final pretrial hearing or docket call hearing (regardless of whether such hearing is in person or by submission). Late filings will be allowed only upon a showing of good cause. 3.38 Trial Witnesses and Exhibits Unless another date is controlling per a court scheduling order, designation oftrial witnesses and exhibits shall be filed at or before the date set for the final pretrial hearing or docket call hearing (regardless of whether such hearing is in person or by submission). Late filings will be allowed only upon a showing of good cause. 3.39 Disposition Conferences No local rule under this subdivision. 3.40 Settlements No local rule under this subdivision. 3.41 Jury Selection No local rule under this subdivision. 3.42 Jury Charge, Questions and Instructions Unless another date is controlling per a court scheduling order, proposed .jury charge questions and instructions shall be filed at or before the time set for the final pretrial or docket call hearing. 3.43 Submission of Orders, Judgments and Instruments a. After a ruling, the attorney directed shall prepare the form of the document to be entered in duplicate originals. On the same OCAL RULES OF ADMINISTRATION date the document is delivered to the court coordinator, the duplicate of the document shall be mailed, emailed or delivered to opposing counsel and parties pro se to provide an opportunity to approve or object to the form of the document or that the document is inconsistent with the court's ruling (i.e., not a re-arguement of the merits). b. If no written objection is received by the court coordinator within ten (10) calendar days after the original was received, the court coordinator shall submit the document to the court for signature. c. All objections to the form or substance of a document submitted shall have the objecting parry's proposed document for the court's signature attached. Upon receipt of objections, the court coordinator shall present the documents and all objections to the court for determination. The court may determine the issue with or without a hearing in its discretion. For good cause, the court may change the deadline -for preparation and filing of a document and objections. d. All judgments and orders in uncontested matters shall be presented at the time of hearing on such matters, except for good cause shown. e. If the court coordinator has not received a proposed judgment or order finally disposing T of a case within thirty (30) days after decision by the court, the judge or the court coordinator shall send notice of intent to dismiss the case for want of prosecution to each attorney and pro se litigant in the case and present an Order of Dismissal with prejudice to the court. Court costs may be taxed in the court's discretion. 3.44 Withdrawal and Copying of Documents No local rule under this subdivision. 3.45 Other Local Rules No local rule under this subdivision. LOCAL RULES OF ADMINISTRATION RULE 4. FAMILY LAW CASES 4.10 Time Standards for Family Law Case Disposition. No local rule under this subdivision. 4.11 Ancillary Proceedings, Temporary Orders, and Emergency Matters In the event a bona fide emergency exists or a matter requires special attention and the judge of the court where the case is pending is unavailable, the attorney or party seeking relief shall contact any judge who has jurisdiction and the judge can consider the matter, but the case shall remain in the court originally filed. Unless otherwise ordered, a hearing on Temporary Orders shall be set only after the parties mediate. Regardless of the issues presented, each party shall prepare or present the following exhibits for each Temporary Orders prior to the commencement of the hearing. a. Financial Information Statement: b. Two prior years' income tax returns with all schedules and attachments; c. Three previous months' pay stubs; d. Proof of health and dental insurance, including expense of same for only the child(ren), in any, before the court; and e. Proposed relief for that party. 10 4.12 Mediation Counseling Mediation is required prior to requesting a setting for Temporary Orders hearing and prior to a request for a final trial hearing. The court encourages parties to choose their own mediator who has substantial family law experience. In the absence of an agreed mediator, -the court orders all cases mediated at the Dispute Resolution center of Brazos Count, Texas. 4.13 Disposition Proposals a. To expedite disposition, it shall be the duty of each attorney to confer, prior to trial, with each other attorney regarding settlement, stipulations, estimated time of trial, waiver of jury, the extent, description, character and value of the property in question, amount of support, amount of monthly income, conservatorship, periods of possession and/or access, rights, duties and powers of the conservators, and contested issues. b. Cases will be set for final trial upon written request filed by the requesting party using a Setting Request form. c. Upon proper request and payment of a jury fee pursuant to Texas Rules of Civil Procedure 216, the Associate Court may conduct a jury trial on the issues about which a jury may decide a binding issue or give its advisory opinion pursuant to the Family Code. LOCAL RULES OF ADMINISTRATION d. Each attorney shall submit the following exhibits to the court and opposing counsel according to the court's Scheduling Order/Docket Control Order. If no such Order is issued, then the following shall be submitted not later than 5:00 p.m. the day before commencement of trial: 1. Sworn Inventory and Appraisement; 2. Proposed Property Division; 3. Two prior years' income tax returns with all schedules and attachments; 4. Three previous month's pay stubs; 5. Proof of health and dental insurance, including the expense of the same for only the child(ren), in any, before the court; and 6. Proposed relief for that party. 4.14 Uncontested Matters Requests for hearing uncontested matters and ex parte matters may be made in person, by audio/video or in writing to the court coordinator for the court in which the matter is pending. The court coordinator will set the matter for the next available uncontested docket or at ' any other time that may be convenient to the parties and the court. The requesting party shall, when required by these rules or other applicable law, notify all attorneys of record or parties pro se of such setting. Uncontested and agreed matters may be proven -up by a properly efiled and executed sworn affidavit as to jurisdiction, legal and factual matters. 11 4.15 Income Withholding . Every order submitted to the court for approval of child support shall be accompanied with an order or writ of income withholding as provided by law. 4.16 Child Support Guidelines The amount of child support payable by the obligor parent in accordance with the current Child Support Guidelines adopted by the Supreme Court of Texas are presumptively reasonable. 4.17 Possessory Conservator Visitation Guidelines The courts of Brazos County utilize the Standard Possession Order provided in Texas Family Code in determining the appropriate periods of possession. 4.18 Ad Litem and Amicus Appointments The attorneys requesting appointment of attorneys and guardians ad litem may recommend a suitable, qualified person for such appointment. Proposed orders of appointment should accompany each such request. LOCAL RULES OF ADMINISTRATION 4.19 Children in Court In all cases where the court deems testimony of a child to be necessary or required by law, the attorney wishing the child interviewed shall arrange the day and time through the court coordinator for the interview. The attorney SHALL NOT bring the child to the courthouse without prior arrangement pursuant to this rule. The attorney or litigant responsible for the child's attendance at court shall immediately notify the court coordinator of the child's arrival at the courthouse. 4.20 Parenting Classes A court -approved parenting class is required in all cases involving children. RULE 5. LIQUIDATED CLAIMS 5.10 Liquidated Monetary Claims 5.11 Certification for Suspense Docket. Whenever a claim is liquidated and proved by an instrument in writing and the plaintiff is entitled to default judgment, the plaintiff may present a prepared judgment and certificate of last known address, together with a non- military affidavit and an affidavit for attorney's fees, if appropriate, to the court for signature without a hearing. If the court is satisfied that all legal prerequisites have been met, the court may enter judgment without the necessity for a personal appearance. 12 No local rule under this subdivision. 5.12 Application to Defer Entry of Judgment No local rule under this subdivision. 5.13 Certification that Payment Agreement Continues in Effect. No local rule under this subdivision LOCAL RULES OF ADMINISTRATION RULE 6. CRIMINAL CASES 6.10 Felony and Misdemeanor Cases a. Pre -filing documents. (1) The prosecuting attorney's office is responsible for maintaining custody of the following original documents relating to an arrest or charge for a Class A or B misdemeanor or any felony offense until an information or indictment has been filed: (a) Bonds. The prosecuting attorney shall collect original bonds from the Sheriff daily. (b) Magistrate's Warning. (i) If an incarcerated defendant has not requested appointment of counsel, the completed original Magistrate's Warning will be collected from the magistrate by the prosecuting attorney immediately after completion of the warning. (ii) All rules and regulations outlined in the Brazos County Indigent Defense Plan shall control. (c) Other. Miscellaneous documents relating to the defendant's case (e.g., applications for probation, letters from attorneys, etc.) will be forwarded to the prosecuting attorney upon receipt. (2) Upon filing of the information or indictment, all of the above documents will be filed by the prosecuting attorney with the District Clerk for placement in the clerk's file. 13 (3) Magistrate's warnings and bonds made after arrests in other cases where there is already an open clerk's file (e.g., arrests after motion to revoke/proceed or after capias is issued in connection with bond forfeiture) will be filed by the prosecuting attorney with the appropriate clerk for placement in the clerk's file. (4) After documents are filed with the clerk as described above, the clerk will forward the file to the appropriate court coordinator. b. 'transfer of Cases. Subject to the approval of the transferee judge, any criminal case may be transferred to another court having jurisdiction by written order. 6.11 Grand Jury No local rule under this subdivision. 6.12 Filings/Return of Indictments a. All felony and Class A and B misdemeanor cases within the jurisdiction of the district courts and county courts at law shall be presented for filing in the Office of the District Clerk. All appeals from Class C misdemeanors within the exclusive jurisdiction of the county courts at law shall be presented for filing in the Office of the County Clerk. LOCAL RULES OF ADMINISTRATION b. The clerk shall assign to a district court the following criminal cases: (1) Felonies; (2) Misdemeanors involving official misconduct; and (3) Class A and B Misdemeanors involving a defendant with pending felony charges. Subject to the following overriding considerations, all other Class A and B misdemeanors and all appeals from Class C misdemeanors shall be randomly assigned to a county court at law. C. Assignment of cases. Except as may be otherwise specified by court order, by agreement of the judges, or provided by law or these rules, all cases presented to the district clerk for filing will be assigned in equal number among the district courts and in equal number among the county courts at law, on a random basis, subject to the following considerations that override the random assignment requirement: (1) If there are co-defendants with pending charges arising out of the same criminal transaction, the clerk shall assign all co -defendant's cases to the same court. All separate pending felony cases involving the same defendant, whether arising from the same criminal transaction or not, shall be assigned to the same court. (2) If a defendant has an original pending case, motion to revoke, or motion to proceed pending before a district court, any new case(s) shall be assigned to the same court. 14 (3) If a defendant has an original pending case, motion to revoke, or motion to proceed pending before a county court at law, and an original felony case, motion to revoke or motion to proceed is subsequently randomly filed in district court, the case(s) pending in the county court at law shall be transferred by the county court at law to the district court in which the felony case was randomly filed. (4) When a defendant has been the subject of a case relating to a criminal matter, but filed as a civil case (e.g., habeas corpus, motion. for bond reduction, or petition for forfeiture of property), any criminal case(s) against that defendant and related to the same criminal. transaction shall be assigned to the court to which the civil case was assigned, provided the court has subject matter jurisdiction. (5) Conflicts between these rules for assignment of cases shall be resolved as follows: (i) All co-defendants' cases shall be assigned to the court first assigned another co -defendant's case according to these rules, even though another co-defendant may have a motion to revoke, motion to proceed, or related civil case pending before another district court. (ii) If the county court at law does not have jurisdiction to determine the matter that should be transferred, the county court at law may consider transferring the pending case to the district court if the district court would have jurisdiction over all pending cases related to a defendant or all co- defendants. LOCAL RULES OF ADMINISTRATION (iii) For any other circumstances not specifically addressed in this rule, it is the expressed intent of the courts that, within the limitations of subject -matter jurisdiction, all criminal cases relating to a single defendant or co-defendants be heard and determined in only one court and these rules shall be liberally construed to carry that intent into effect. (6) When the district clerk erroneously assigns a criminal or civil case in conflict with the above rules, the affected courts may transfer the case to conform with these rules. However, nothing herein shall affect the otherwise lawful jurisdiction of a court to which a case is assigned. 6.13 Arraignment/Initial Appearance Unless specifically retained by the court to which a case is assigned, all non -capital criminal cases are, by these rules, referred to the County Associate Courts for the purpose of all determinations of indigency, appointment of counsel, and arraignment. 6.14 Appointment of Counsel a. Determinations of indigency and appointment of counsel shall be made in accordance with the current Brazos County Indigent Defense Plan. b. A determination by the majority of the judicial board of Brazos County (District and County Court at Law judges) or any formal source that an attorney has provided ineffective assistance of counsel shall be just cause to remove that attorney from a court -appointed attorney list and 15 deny appointments under the Brazos County Indigent Defense Plan. 6.15 Appearance of Defendant and Counsel/Court Attendance a. Defendants and attorneys shall appear in person for all court dates, unless otherwise approved by the court. b. Appropriate court attire is required. Failure to dress appropriately will result in removal from court and will be treated as a failure to appear. The following attire is not permitted: 1. Cap/hats; 2. House shoes; 3. Tank tops & muscle shirts; 4. Strapless blouse or dress; 5. Shirts with inappropriate language, advertising, campaign slogans, or social commentary; 6. Shorts; 7. Skirts of inappropriate length; 8. Clothing exposing midriff; 9. Low-cut shirts/blouses; & 10. Sagging pants. This list is not exhaustive and the courts have discretion to determine if attire is appropriate or not. 6.16 Bond and Bond Forfeiture No local rule under this subdivision. 6.17 Discovery No local rule under this subdivision. 6.18 Docket Calls/Announcements No local rule under this subdivision. LOCAL RULES OF ADMINISTRATION 6.19 Continuance, Resettings, and Postponements No setting shall be passed or reset except by a. written agreement of all parties with court's approval; or b. a written motion for continuance granted by the Court. 6.20 Plea Bargains a. County Courts:.Prior to a plea agreement being set on the docket, all completed plea agreement documents must be e- filed or emailed to the court - coordinator three (3) days before the requested setting date; b. District Courts: Prior to a plea agreement being set on the docket, all completed plea agreement documents must be e- filed or emailed to the court coordinator by 3:00 p.m. the day before the requested setting date. 6.21 Guilty Pleas / Nolo Contendre / Open Pleas The associate court may hear and accept a plea of guilty or nolo contendre in any non -capital criminal case pending in any county court at law or district court without the necessity of a separate order of referral. 6.22 Speedy Trial No local rule under this subdivision. 16 6.23 Motions/Pre-trial Hearings/Pre-trial Matters. All pre-trial hearings shall be conducted in accordance with Article 28.01 of the Texas Code of Criminal Procedure. 6.24 Settings/Schedules a. Any pro se defendant or attorney of record may obtain a setting of any contested proceeding by filing a Setting Request (furnished by the clerk, court coordinator, or in a form substantially similar to the form in Appendix). Each Setting Request shall be filed with the clerk of the court and shall specify: (1) the cause number and style of the case; (2) the nature of the hearing, trial or ruling sought; (3) the name, address and audio/video number of each attorney of record, each defendant, and the name of defendant's surety bondsman, if applicable; (4) the amount of time estimated by the requesting party to be required for such hearing for both sides. Each attorney or party is cautioned to give careful attention to the amount of time requested, as other cases may be set at the conclusion of the estimated time period. b. The attorney or party filing the setting request shall deliver to all attorneys of record and all parties pro se in the case a copy of the setting request. The original setting request shall be retained with the original filings in the . court's file. LOCAL RULES OF ADMINISTRATION C. The court shall deliver a Notice of Setting to each attorney of record, to each defendant, and to the defendant's surety bondsman at the address shown on the Setting Request. The Notice of Setting shall state the date, hour, nature of the trial or hearing set, and the allotted time. Failure of the requesting attorney to accurately state the names and addresses of opposing counsel shall be grounds for a continuance on the motion of an attorney of record who did not receive the Notice of Setting within a reasonable time prior to the hearing date. d. If the date specified in the Notice of Setting is at least fourteen (14) calendar days from the date the Notice of Setting was sent, the setting specified in the Notice of Setting shall remain tentative for a period of ten (10) calendar days after the same is delivered by the court coordinator. During such period, any attorney may notify the court coordinator of a conflict of settings or other scheduling conflict. Upon receipt of a signed certificate setting forth the nature and extent of the conflict and with the approval of the court, the court coordinator may reset such cause to another tentative date or time. After the expiration of the ten (10) day period specified above, the setting shall become final, and may only be continued, reset or postponed in accordance with these rules. e. If the date specified in the Notice of Setting is less than fourteen (14) calendar days from the date the Notice of Setting was sent, the setting specified in the Notice of Setting is immediately final and may only be continued, reset or postponed in accordance with these rules. 17 6.25 Order of Trials/Preferential Settings/Conflicting Engagements (Lead Counsel only) a. Preferential settings. (1) Preferential settings may be granted in the following cases: (a) those entitled to preferential setting by law; (b) those in which there are out of county parties or witnesses; or (c) those in which it is shown that manifest hardship would be imposed upon any litigant or material witness if a preferential setting is not granted. b. Conflicting Engagements (Lead Counsel Only) (1) Attorney already in trial in another court. (a) When informed that an attorney is presently in trial, the Court will determine where and when assigned. This information may be verified by the -court and will be verified upon request of opposing counsel or party pro se. The case will be placed on "hold" or reset, depending upon when the attorney will actually be released. (b) If the attorney is not actually in trial as represented by the attorney or agent, the case will be tried without further notice. (2) Attorney assigned to two courts for the same date. LOCAL RULES OF ADMINISTRATION (a) It is the duty of the attorney to call the affected judge's attention to all dual settings as soon as they are known. (b) Insofar as practicable, judges should attempt to agree on which case has priority; otherwise, the following priorities shall be observed by the judges of the respective courts: (i) Preferentially set cases; (ii) Criminal cases in which the defendant is in jail, whether initial case or on probation revocation; (iii) All other criminal cases; (iv) Cases given preference by statute; (v) Case set at earliest date; (vi) Case with earliest filing date; (vii) Courts in metropolitan county areas should yield to Courts in rural county areas in all other instances of conflicting settings; & (viii) In the event of unresolved conflict between two judges, the issue will be decided by the Local Administrative Judge or the Regional Presiding Judge. 18 6.26 Witnesses/Evidence The State and Defendant will be limited to no more than five (5) character witnesses per defendant, except for good cause shown. 6.27 Non -Jury Trials No local rule under this subdivision. 6.28 Jury Trials No local rule under this subdivision. 6.29 Jury Selection/Voir Dire No local rule under this subdivision. 6.30 Probation Applications/Deferred Adjudication No local rule under this subdivision. 6.31 Pre -Sentence Report No local rule under this subdivision. 6.32 Judgments/Orders No local rule under this subdivision. 6.33 Occupational Driver's License Whenever a suspension of a person's driver's license was by order of any district or county court at law in this county, any petition for occupational driver's license may be heard only in the court which originally suspended the license. LOCAL RULES OF ADMINISTRATION 6.34 Probation Revocations/Motions to Adjudicate/Habeas Corpus No local rule under this subdivision. 6.35 Appeals from Lower Courts No local rule under this subdivision. RULE 7. MANAGEMENT OF JURIES 7.10 Management of Juries No local rule under this subdivision. RULE 8. JUDICIAL VACATION 8.10 Judicial VacationThe judges of the courts of record shall arrange their vacation schedules in such a manner that the county will not be left without a judge capable of hearing cases within the jurisdiction of each court. 8.11 Notification of Local Administrative Judge of Absence or Planned Vacation of Judge The judges of the courts of record should notify the Local Administrative Judge of any absence or planned vacation of the judge as soon as practicable prior to the absence or vacation. 19 8.12 Requests for Visiting Judge All -requests for assignment of a visiting judge must be first delivered to the Local Administrative Judge. If the Local Administrative Judge determines that the requesting judge's docket for those dates might be handled by another court in this county, the Local Administrative Judge shall consult with the requesting judge and the judge who might handle the matter prior to forwarding the request for assignment to the Regional Presiding Judge. LOCAL RULES OF ADMINISTRATION RULE 9. COURT PERSONNEL 9.10 Associate Judges a. Positions Authorized. The following associate judges have been authorized by the Commissioners Court to serve the courts in Brazos County: (1) Associate Judge 1 is a full-time criminal associate judge serving the district courts and county courts at law appointed by the District and County Court at Law Judges under the authority of Tex. Govt. Code §54A.002. (2) Associate Judge 2 is a full-time associate judge who serves as: (a) a part-time criminal associate judge serving the district courts and county courts at law appointed by the District and County Court at Law Judges under the authority of Tex. Govt. Code §54A.002; and (b) a part-time juvenile referee serving the district courts and county courts at law appointed .by the Brazos County Juvenile Board under the authority of Tex. Fam. Code §51.04(g). (c) A party must file an objection to the juvenile referee hearing a trial on the merits or contested hearing not later than the loth day after the date the party receives notice that the juvenile referee or associate judge will hear the case. If an objection is filed, the referring court shall hear the trial on the merits or preside over the contested hearing. 20 (3) Family Law Associate Judge is a part-time associate judge serving the district courts and county courts at law appointed by the District and County Court at Law Judges under the authority of Tex. Fam. Code §201.001. 9.11 Qualifications of Court Personnel No local rule under this subdivision. 9.12 Conduct of Court Personnel No local rule under this subdivision. 9.13 Duties of Court Personnel a. Associate Judges (Criminal): ORDER OF REFERRAL. The Presiding Judges of the Brazos County District Courts and County Courts at Law hereby refer to the Criminal Associate Judges all powers, without limitation, necessary to complete the following proceedings: I. An associate judge may preside over any matter arising out of a criminal case involving: 1. a determination of whether a defendant is indigent and, if so, the appointment of counsel for the defendant; 2. the arraignment of the defendant; 3. a bond forfeiture; 4. any pretrial motion; LOCAL RULES OF ADMINISTRATION 5. a writ of habeas corpus; 6. an examining trial; 7. an occupational driver's license; 8. an appeal of an administrative driver's license revocation hearing; 9. a civil commitment matter under Subtitle C, Title 7, Health and Safety Code; 10. setting, adjusting, or revoking bond; 11. a motion to proceed with adjudication or motion to revoke; 12. a motion to modify or revoke community supervision; 13. a specialty court proceeding; 14. early termination (from probation); 15. sign a dismissal submitted by the State; 16. the issuance of search warrants, including a search warrant under Article 18.02(a)(10), Code of Criminal Procedure, notwithstanding Article 18.01(c), Code of Criminal Procedure; and 17. any other matter the judge considers necessary and proper. b. An associate judge may accept an agreed plea of guilty or no contest from a defendant charged with misdemeanor, felony, or both misdemeanor and felony offenses and may assess punishment if a plea agreement is announced on the record between the defendant and the state. e. An associate judge has all of the powers of a magistrate under the laws of this state and may administer an oath for any purpose. d. An associate judge may select a jury. Except as provided in Subsection (b), an associate judge may not preside over a trial on the merits, whether or not the trial is before a jury. e. An associate judge may not enter a ruling on any issue of law or fact if that ruling could result in dismissal or require dismissal of a pending criminal prosecution, but the associate judge may make findings, conclusions, and recommendations on those issues. f. POWERS. Except as limited by an order of referral, an associate judge to whom a case is referred may: 1. conduct hearings; 2. hear evidence; 3. compel production of relevant evidence; 4. rule on the admissibility of evidence; 5. Issue summons for the appearance of witnesses; 6. examine a witness; 7. swear a witness for a hearing; 8. make findings of fact on evidence; 9. formulate conclusions of law; 10. rule on pretrial motions; 11. recommend the rulings, orders, or judgment to be made in a case; 12. regulate proceedings in a hearing; 13. order the attachment of a witness or party who fails to obey a subpoena; 14. accept a plea of guilty from a defendant charged with LOCAL RULES OF ADMINISTRATION misdemeanor, felony, or both appear after being summoned or misdemeanor and felony offenses; whose refusal to answer questions 15. select a jury; has been certified to the court. 16. notwithstanding Article 18.01(c), Code of Criminal j. Appeals. After hearing a matter, Procedure, issue a search a criminal associate judge shall warrant including a search notify each attorney warrant under Article participating in the hearing of 18.02(a)(10), Code of Criminal the associate judge's decision. Procedure; and An associate judge's decision 17. take action as necessary and has the same force and effect as proper for the efficient an order of the referring court performance of the duties unless a party appeals the required by the order of referral. decision as provided by Subsection (1). Notice of the g. Objection to Associate Judge. right to appeal or waiver of a Criminal associate judges -do not right to appeal may be given by preside over jury trials or on any oral statement in open court or in matters that raise an issue of law writing. or fact that could result in dismissal or require dismissal of 1. To appeal an associate a pending criminal prosecution. judge's decision, a party Therefore, there is no right to must file an appeal in the object to the referral of a referring court not later than the seventh ( 7 ) day after criminal matter to a criminal the date the party receives associate judge. notice of the decision. h. Court Reporter. Associate k. Papers Transmitted to Judge. Judges shall make a recording of At the conclusion of the all proceedings; however, at the proceedings, an associate judge request of a party, the court shall shall transmit to the referring provide a court reporter to record court any papers relating to the the proceedings before the case, - including the associate associate judge. A party must judge's findings, conclusions, give timely notice of the request orders, recommendations, or for a court reporter. other action taken. i. Witnesses. A witness appearing 1. Judicial Action. Not later than before an associate judge is subject the 30t' day after the date an to the penalties for perjury provided action is taken by an associate by law. A referring court may issue judge, a referring court may attachment against and may fine or adopt, modify, correct, reject, imprison a witness whose failure to reverse, or recommit for further 22 LOCAL RULES OF ADMINISTRATION information the action taken by the associate judge. If the court does not modify, correct, reject, reverse or recommit an action to the associate judge, the action becomes the decree of the court. m. Jury Coordinator. The Jury Coordinator shall: (1) direct and coordinate all petit jury panels and special venire and any other type jury function as directed by the courts; (2) hire and discharge employees of the Office of Jury Coordinator, with the concurrence of the judges of the district courts and county courts at law; (3) supervise employees of the Office of Jury Coordinator, with the concurrence of the judges of the district courts and county courts at law; (4) provide all necessary functions instant to efficient jury management; (5) report to the judges of the district courts and county courts at law as necessary or directed; (6) prepare the budget and maintain other internal records of the Office of Jury Coordinator necessary for efficient jury coordination; and (7) such other duties deemed necessary by the judges of the district courts and the county courts at law. RUDE 10. ATTORNEYS OF RECORD 10.10 Appearance of Counsel; Designation of Attorney in Charge No local rule under this subdivision. 10.11 Conduct and Decorum of Counsel a. Each attorney is expected to conduct himself or herself in accordance with the State Bar of Texas Code of Professional Responsibility, the Texas Rules of Civil Procedure, the Texas Code of Criminal Procedure, the Regional Rules of Administration for the Second Administrative Region, these local rules, and such other rules of conduct as may be published by the courts of this county and state. All attorneys, litigants, and witnesses shall be expected to act in a manner calculated to promote decorum, 23 respect for the judicial system, and the prompt and fair administration of justice. b. Attorneys shall be responsible for advising their clients and witnesses of the formalities of the courts, including proper dress code. C. All officers of the court are expected to be prompt, prepared, and appropriately dressed in business attire. d. The taking of photographs, the making of video or audio recordings, or the broadcasting of any judicial proceeding in or from any courtroom, or so close thereto as to disturb the order and decorum of the court, either while court is in session or at recess, is LOCAL RULES OF ADMINISTRATION prohibited, unless prior permission is granted by the court. e. No person shall use any digital device, including their phone, in court except for court business. Attorneys are responsible for informing their staff and clients of this rule. f. Each court shall enforce all breaches of conduct by any appropriate action. 10.12 Withdrawal of Counsel No attorney of record shall be permitted to withdraw from any case without presenting a motion to withdraw and obtaining from the court an order granting leave to withdraw. No motion to withdraw will be entertained by the court unless it includes a certificate of the client's last known address. If withdrawal is without the written consent of the client, the withdrawing attorney shall forward to his client by certified mail notification, or by email with acknowledged receipt, of the client's right to object to the motion and the client's right to request a hearing on the client's objection together with a copy of his or her motion to withdraw and a copy of the request for setting or notice of submission without a hearing. A copy of the motion to withdraw and request for setting or notice of submission without a hearing shall be delivered or mailed to. any opposing counsel. Leave to withdraw may be denied where the motion is presented so near the trial date as to require delay of the trial. After leave is granted, the withdrawing attorney shall send 24 the client a copy of the order granting leave to withdraw by certified mail, or by email with acknowledged receipt. A copy of the order shall then be sent to opposing counsel. 10.13 Attorney Vacations (In accordance with Rule 11 of the Second Administrative , Judicial Regional Administrative Rules, (A))n attorney may designate not more than 25 court days during a calendar year as personal days, during which that attorney will not be assigned to trial or required to engage in any pretrial proceedings. Personal days include vacation, continuing legal education or other days the attorney will not be available for court. This rule operates only where lead counsel is affected (i.e., a request to move a hearing or trial setting due to co -counsel's vacation schedule will remain within the discretion of the court). No personal day period may be designated for less than 3 consecutive court days. (EX:designating Friday, Monday and Tuesday are consideredconsecutive days). Attorneys shall give the district clerk, all affected court's coordinator and the parties 120 calendar days notice of the dates of the designated personal days. With 120 days notice, any matters set will be continued. If less than 120 calendar days notice, a motion for continuance will be required for any scheduled hearings and will be considered at the discretion of the court. LOCAL RULES OF ADMINISTRATI RULE 11. ADMINISTRATIVE LAW CASES 11.10 Administrative Law Cases No local rule under this subdivision. RULE 12. MISCELLANEOUS LOCAL RULES 12.10 Settlement Week No local rule under this subdivision. 12.11 Form for Submitting Court Costs No local rule under this subdivision. 12.12 Form for Requesting Alternate Dispute Resolution No local rule under this subdivision. RULE 13. ADOPTION, AMENDMENT, NOTICE 13.10 Procedure for Adoption and Amendment of Local Rules The Local Rules of Administration of Brazos County may be adopted or amended by a majority vote of all judges of the district courts and the county courts at law. 13.11 Adoption or Amendment by Local Administrative Judge The Local Administrative Judge may promulgate local rules of administration if the other judges do not act by majority vote; provided, however, the Local Administrative Judge may not promulgate such rules unless he or she has given each of the other judges at least thirty (30) days prior written notice of his or her intent to so act. 25 13.12 Notice and Publication of Rules Once the local rules of administration or any amendments have been approved by the judges of the courts and county commissioners, the rules or amendments shall be published and be made available to the Bar and the public. 13.13 Interim Orders Affecting Local Practice The judges of the district and county courts at law may from time to time promulgate by majority vote interim orders affecting local practice for the purpose of emergency action, testing of pilot programs, or other actions the judges deem reasonable and necessary. OCAL RULES OF ADMINISTRATION Appendix 26 No. - - In the District Court Vs. § County Court at Law No. § Brazos County, Texas SETTING REOUST — CIVIL/CRIMINAL TYPE OF SETTING REQUESTED: Uncontested or TRO Hearing on Motion to/for Pretrial Hearing Bench Trial Jury Trial Ruling without a Hearing Other Es d-amoulit�.oftime.required^by botha des frinnutes, hours, a y IF OPPOSING COUSEL DISAGREES WITH TIME ESTIMATED, WRITTEN OBJECTIONS MUST BE MAILED/DELIVERED TO THE COURT COORDINATORS OFFICE WITHIN TEN (10) DAYS FROM THE DATE BELOW; TIME WILL BE DIVIDED EQ UALL Y BETWEEN CO UNSELIPAR TIES. REQUESTING ATTORNEY OR UNREPRESENTED PARTIES: Name: Address: Phone Number: ALL OTHER ATTORNEYS OF RECORD OR UNREPRESENTED PARTIES TO BE NOTIFIED: Name: Address: Phone Number: Name: Address: Phone Number: Week of:Pref_erence (giveMonday �date•of•commencmg week) :1Sc.Choice _ — na,r�.__�_ Choice 7 —2 'Choice I CERTIFY THAT A COPY OF THIS SETTING REQUEST HAS BEEN MAILED/DELIVERED TO ALL ATTORNEYS OR PARTIES OF RECORD. SIGNATURE DATE STATE BAR NUMBER IF APPLICABLE PLEASE RETURN ORIGINAL REQUEST TO THE DISTRIC CLERK'S OFFICE. The Judges of the District Courts and'County Courts at"Law in Brazos County, Texas, met and -reviewed the existing Brazos County Local Rules, of Administration., After:consideration, the:, - Judges approved amendments to the existing plan and adopted the.:atiached rules as the :Brazos County Local Rules of.Administration. IT IS- THEREFORE ORDERED that this order and the 'attached Brazos Comity: Local = Rules of Adrriihistration. shall be immediately posted. on the Brazos County District Clerk's websiie. IT -IS FURTHER ORDERED that a copy of this order and:tlie attached amendments be posted in the public access area in the'District Clerk's Office. IT IS FURTHER ORDERED that the District Clerk shall provide to any person.upon request a copy of:this -order and the attached Brazos County Local Rules bf:Administration. IT IS FURTHER ORDERED that this order and the attached'Brazos County Local:Rules of Administration shall be transmitted to the Office of Court Administration of the State of Texas for posting on its site. IT .IS -FURTHER ORDERED that, upon approval and adoption of the Brazos County . ' Local Rules by the Brazos County Commissioner's Court, the, rules shall become effective. : , ADOPTED on J' ✓ ✓1 e- LE H THORNE Presiding Judge 85`h District Court Presiding Judge County Court at Law No. 1 Presiding Judge 361" District Court Y VANTLEY Presi ing Judge County Court at Law No. 2 DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: AMCHMENTS: File Name 2023 Nov EV Election Schedule.doc BRAZOS COUNTY BRYAN, TEXAS NUMBER: 7/11/2023 Approval of early voting locations and hours for the November 2023 Constitutional Amendment Election. Commissioners Court 07/03/2023 False False $0.00 Description Early Voting Hours & Locations Type Cover Memo lt0 -11 GL3 Duane Peters Date County Judge 20,23 GENERAL ELEcTioN EARLY VOTE SCHEDULE ELE TioN DAY: NovE BER 7,.20 3 (ELECCION farENE&4L DE 2023 HORARIO DE LA Von a6NADELANTADA M DE ELECCI6N: 7 DE NOYIEMBRE, 2023) EARLY VOTE: * October 23`d— 27`s 8:00am — 5:00pm Monday — Friday * October 28' 7:00am — 7:00pm Saturday * October 29`h 10:00am — 4:00pm Sunday * October 30`h— November 3`d 7:00am — 7:00pm Monday — Friday EARLY VOTE SITES: (SITIOS DE YOTAa6NADELANTADA) Brazos County Election Administrator Office (McLeod Training Rm) 300 East Wm. J. Bryan Pkwy, Suite 100, Bryan, Texas Arena Hall — 2906 Tabor Road, Bryan, Texas Galilee Baptist Church — 804 N. Logan, Bryan, Texas College Station Utilities Meeting & Training Facility — 1603 Graham Road, College Station, Texas Memorial Student Center -Room L526 (MSC) — Texas A&M University campus, College Station, Texas Last Day to receive an application for ballot by mail is Friday, October 27, 2023 () 5:00am. We can mail applications for the voter to fill out and return back to us or the voter can write a letter stating their name, local address, address where they are, reason why their voting absentee and it must include the voters signature. The voter can fax from out of county or mail it into us. They may NOT walk an application in the office if early voting has started. If mailing, send it to: (El ultimo dia para recibir una solicitud para una boleta por correo es Wernes el 27 de Octnbre de 2023 a [as 5:00 de la tarde. Podemos mandar formularios al votante para que los llenen y devuelvan o el votante pitede escribir una carta con sit nombre, direccion local, la direccion donde esta, la razon por sit attsencia y hav aue incluir la firma del votante. El votante puede mandarlo por fax desde afuera del condado o mandcirnoslo por correo. El votante NO PUEDE traer una solicitud por mano a la of cina si la votacion adelantada ha empezada. Si mandando por correo mkndalo a.) Brazos County Elections Administrator Office 300 E. Wm. J. Bryan Pkwy, Ste: 100 Bryan, TX 77803 979-361-5770 —Phone 979-361-5779 — Fax DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: BRAZOS COUNTY BRYAN, TEXAS NUMBER: 7/11 /2023 Approval of Election Day Vote Center Locations for the November 2023 Constitutional Amendment Election. Commissioners Court 07/03/2023 False False $0.00 ATTACHMENTS: File Name Description Type 023 Vote Center locations General Election.xls Election Day locations Cover Memo APPROVED 11111a3 Duane Peters Date County Judge Tuesday, November 7, 2023 - General Election - Election Day Vote Centers A � Martes, el 7 de novlembre de 2023 - Elecet6n Genera(- centros de din de !as e(ecc(ones Jos vorantes o. a Brazos County Election Administrator Trudy Hancock o o* Adinlnlsnador de Elecclones del Condado de Brazos Tnrdy Hancock Number Voter Center Number Vote Center Number Vote Center ndmero centro de votacl6n numero centro de votacl6n numero centro de votacl& 1 South Brazos County ESD #1 11 Memorial Student Center-Rm 2406 (2nd floor) 21 Wellborn Baptist Church 3030 Wingfall Street. Millican, Tx Texas A&M Campus. College Station, Tx 14575 FM 2154 Rd. College Station, Tx 2 College Station Meeting and Training Facility 12 Lincoln Center. 22 Living Hope Baptist Church 1603 Graham Road. College Station, Tx 1000 Eleanor. College Station, Tx 4170 State Highway 6 south. College Station, Tx 3 Galilee Baptist Church 13 College Station City Hall (bush 4141 Rm) 23 Church Of The Nazarene 804 N. Logan. Bryan, Tx 1101 Texas Avenue. College Station, Tx 2122 E. William J Bryan Pkwy. Bryan, Tx 4 Zion Church of Kurten 14 College Station ISD Admin. Bldg 24 Justice of the Peace Pct 1 977 N. FM 203S. Kurten, Tx 1812 Welsh. College Station, Tx 412 William D Fitch Pkwy, College Station, TX 5 Parkway Baptist Church 15 Fellowship Freewill Baptist Church 1S01 Southwest Pkwy. College Station, Tx 1228 W. Villa Maria Road. Bryan, Tx 6 College Heights Assembly of God 16 Castle Heights Baptist Church 4100 Old College Rd. Bryan, Tx 4504 E. Hwy 21. Bryan, Tx 7 First Baptist Church - Bryan 17 St. Francis Episcopal Church 3100 Cambridge Drive. Bryan, Tx 1101 Rock Prairie Road. College Station, Tx 8 Beacon Baptist Church 18 A&M Church of Christ 2001 East Villa Maria Road. Bryan, Tx 2475 Earl Rudder Freeway. College Station. Tx 9 Ben Milam Elementary School 19 Arena Hall 1201 Ridgedale St.Bryan, Tx (Enter from Mockingbird St) 2906 Tabor Rd. Bryan, Tx 10 Brazos County Election Admin. Office 20 Brazos Center **Ruth McLeod Training Room 3232 Briarerest Drive. Bryan, Tx 300 East Wm. J. Bryan Pkwy, Suite 100. Bryan, Tx Polls are open 7 am - 7 pm (floras de Servlclo 7 am - 7pm) (979) 361.5770 www.brazosvotes.org Aas�c� TEXAS ASSOCIATION Of COUNTIES RISK MANAGEMENT POOL Cou�c Liability Renewal Questionnaire Member. Brazos County Coverage Period: October 1, 2023 through October 1, 2024 Thank you for participating in the TAC Risk Management Pool's Liability program. As we prepare your renewal, there are a few questions we need you to answer so that we can provide you the most comprehensive and cost effective coverage possible. Pursuant to the Interlocal Participation Agreement, Section 4. Annual Contribution, 4.01 requires that the member timely submit to the Pool documentation necessary for the Pool to properly underwrite the renewal. To ensure that we have up-to-date information, please fill out each page completely and make any changes directly to this document. You can also provide supplemental sheets as necessary. NOTE: Omitted Information may result in an exclusion from coverage. The following coverage its eligible for renewal: • Auto Liability • Auto Physical Damage • General Liability • Public Officials Liability • Law Enforcement Liability Your Vehicle Schedule is attached to this renewal questionnaire. We ask that you review your Vehicle Schedule carefully and report any of the following: Sold or totaled vehicles Newly purchased or obtained vehicles We value your membership in the TAC Risk Management Pool and look forward to another successful year! If you have any questions or need help completing the Renewal Questionnaire, please contact your Member Services Representative Nelly Cano at 800-456-5974 or nellyc@county.org. fool Coordinator Our records indicate that the Member has designated the individual below as the Pool Coordinator for this coverage. In accordance with the terms of the Interlocal Participation Agreement, the Pool Coordinator has express authority to represent and to bind the Member, and the Pool will not be required to contact any other individual regarding matters arising from or related to this Agreement. If the Member wishes to change or update the Pool Coordinator information, please make the necessary changes below. Pool Coordinator: Jennifer Salazar Email: jsalazar@brazoscountytx.gov Phone Number. (979) 361-4117 Fax Number: (979) 823-6993 Address: 200 S Texas Ave Ste 206 City, State, Zip: Bryan TX, 77803-3999 Texas Association of Counties Brazos County # 0210 Risk Management Pool Coverage Number. R-CAS-0210-20231001-1 I Liability Renewal Questions 1. Please update the total number of budgeted Brazos County employees, Including elected officials. Total Airport Hospital Full Time Employees: Full Time = 35 or more hours per week Part Time Employees: Part Time = Less than 35 hours per week Volunteers: Volunteer = Actively serving Auto Liability Current Auto Liability Deductible: $1,000 To make changes to your current Auto Liability coverage, please complete the section below: ` i Reject g Currently j Add to from I . Current Limit, Change Limit Options Coves a Included Coverage i i Limit ! Covera e g I t $1 00k/$300k/$1 00k $250k/$500k/$250k Auto Liability 100,0001$300,000/$100,00 ❑ $1,000,000 $2,000,000 Personal Injury ❑✓ ❑ $5,000 Protection Reject Uninsured / Underinsured ❑✓ ❑ $30,000/$60,000/$25,000 Motorist Reject Vehicle Schedule Verification Yes, I have reviewed Brazos County's Vehicle Schedule, and made corrections and updates which are incorporated into this Liability Renewal Questionnaire. Auto Physical Damage Current Auto Physical Damage Collision Deductible: $1,000 Current Auto Physical Damage Comprehensive Deductible: $1,000 Texas Association of Counties Brazos County # 0210 Risk Management Pool Coverage Number, R-CAS-0210-20231001-1 General Liability Current General Liability Deductible: $1,000 To make changes to your current General Liability coverage, please complete the section below: i Coverage 1 Reject !Change: Currentlyi Add to from I , Current Limit Limit Limit Options Included i Coverage i j Coverage r ❑ $100k/$300k/$100k ❑ $250k/$500k/$250k General Liability ❑✓ $100,000/$300,000/$100,00(1 ❑ ❑ $500,000 ❑ $1,000,000 ❑ $2,000,000 Unmanned [] Aircraft Reject 1. How many law enforcement watercrafts under 26 feet, do you own? 2. If Unmanned Aircraft is selected, please complete the following for each Unmanned Aircraft: a. U.A.S./ Drone Model and Value see. o,*ta- he& T)vvre- tr l b SIr— ' 1cf—+' b. Weight in Ibs including all attachments c. Year and Serial Number 47stY_ L d. Description of use �5 pL,��,n fQti. Dm(�Li e. Operator Name s� �OLC K'DrVr)C, f. Date of Receipt of FAA COA & Registration Number as applicable g. Total U.A.S./Drone flight hours _Sf 0- Ly h. Description of Training Certifications 3. Does your county own an airport? Yes If yes, who operates the airport? If the airport is privately operated, the Pool recommends Brazos County request a currently dated Certificate of Insurance issued by the airport operator's insurance agent or company that names the County as an Additional Insured and includes the following coverage as applicable: General Liability Professional Liability (airport facility operations) Employment Practices Liability Property (if the County owns the building) Texas Association of Counties Brazos County # 0210 Risk Management Pool Coverage Number. R-CAS-0210-20231001-1 IW!ANN is Current Public Officials Liability Deductible: $10,000 To make changes to your current Public Officials coverage, please complete the section below: : �S ❑ $2,000,000 Public Officials❑ $3,000 000, El $3,000,000 Liability q District Attorney El V.. Reject District Judge Reject Back Wages - P. > El s50,000/s100,000 Optional $100,000/$250,000 Increased Limits El $250.000/$500,000 (included coverage limit Add El ssoo,000/n000,000 is $50,000/$100,000) El $t000,000/st000,000 Texas Association of Counties Brazos County # 0210 Risk Management Pool Coverage Number: R-CAS-0210-20231001-1 'mow Enforcement Liability - - __—_�.. _ �.-.—_-- T_ ____,_ _ �� �= • —_--- _--� _.�.- -- _-�.. — --- -_�� ; Current Law Enforcement Liability Deductible: $10,000 To make changes to your current Law Enforcement Liability coverage, please complete the section below: Currently Add to Reject i 'Change p Coverage l from Current Limit Limit Options Included Coverage { Limit Coverage ❑ $2, 000,000 Law Enforcement r j $3,000,000 ❑ ❑ $3,000,000 Liability District Judge ❑ Reject Unmanned ❑✓ ❑ Aircraft Reject 1. Please review the list of law enforcement departments and agencies below and add or delete as appropriate: Example: Sherill's Department, Constables'Offices, Detention Facilit/es Brazos County Attorney's Office Brazos County Constable's Office Brazos County Employees Of The District Attorney's Office Brazos County Juvenile Probation Department Brazos County Sheriffs Office _ 2. If Unmanned Aircraft is selected, please complete the following for each Unmanned Aircraft: a. U.A.S./ Drone Model and Value b. Weight in Ibs including all attachments c. Year and Serial Number C," _ Q d. Description of use r e. Operator Name �� (,L,f��. ���p f. Date of Receipt of FAA COA & Registration Number as applicable g. Total U.A.S./Drone flight hours h. Description of Training Certifications Texas Association of Counties Brazos County # 0210 Risk Management Pool Coverage Number. R-CAS-0210-20231001-1 3. Please provide below, the current budgeted number of Law Enforcement personnel for all law enforcement office, department, and agency listed above. if no Juvenile - Class B personnel are reported, coverage wiA not be provided for these personnel NOTE: Full time = 35 or more hours per week. Part Time = Less than 35 hours per week Actively Engaged Juvenile " Other_ _ __ ; Reserves Include: sheriff, deputies, 'Include: probation officers, Include: dispatchers, Incp __� Inc____.___ _ lude: all reserve and armed investigators, armed detention center guards, boot unarmed prosecutors' auxiliary officers and bailiffs, constables, jail camp instructors investigators, jail nurses, employees admins, jailers, other front cooks, clerical, unarmed line personnel bailiffs, other personnel Class Full Time: A Part Time: Full Time: 8 3 Class B Part Time: Class Full Time: 41 C Part Time: Class D Full Time: Part Time: �3 4. Does Brazos County participate in a Law Enforcement Task Force? Yes No If yes, do you lead this Task Force? ®e No Name of Law Enforcement Task Force: ,'nr T mcrista S. Do you participate In a Mutual Aid Agreement? es No r QAA gr1+iW JlDiPn+ eIr M--r iSMTGts�- If yes, list name of Mutual Aid Agreement 6. Is any law enforcement officer, office, departme or agency for which coverage is requested under any criminal or administrative investigation? Yes (9 If yes, provide details or circumstances which are unprivileged public information. Texas Association of Counties Brazos County # 0210 Risk Management Pool Coverage Number: R-CAS-0210-20231001-1 i. Does Brazos County own a Jail Facility and/or Detention Facility? G No If yes, who operates the Jail Facility? If yes, who operates the Detention Facility? If the Jail Facility or Detention Facility is privately operated, the Pool recommends Brazos County request a currently dated Certificate of Insurance issued by the facility operator's insurance agent or company that names the County as an Additional Insured and includes the following coverage as applicable: General Liability Professional Liability Employment Practices Liability Property (if the County owns the building) 8. If Brazos County operates a Jail Facility and/or Detention Facility, please provide a copy of the Certificate of Compliance from the Texas Commissions of Jail Standards. 9. If a copy of the Certificate of Compliance is not held, attach information on actions being taken to bring facility into compliance. NOTE: Failure to provide Certificate of Compliance from the Texas Commissions of Jail Standards may result in the jail being excluded from coverage. `Unreported Claims .---- ^ - - - - - - - --- - • - _ � _. -- ��--�_ _ — ----- ------ - -- —-------- ---- --- - ----- - s Are you, or any officer or employee, aware of, or have knowledge of any c�umstance, occurrence, fact or event which is likely to be a basis of a claim, either now or in the future? Yes No If yes, please describe: Has the situation been reported to TAC Claims Department? Yes No Texas Association of Counties Brazos County # 0210 Risk Management Pool Coverage Number. R-CAS-0210-20231001-1 . !.3 t '•t+s :: :: ��.Ma .. ;:;� : q, . i:�; _ Eti'�liii r .�t4 :;fit i € x• � Acknowledgement�and Brazos y County (Member) acknowledges that the information submitted in this questionnaire and Auto Schedule is true and accurate, including all known potential claims. The information submitted may be used by the Pool in processing the renewal and in assessing the coverage needs of Member. The questions posed, or any wording of the questionnaire, should not and may not be relied upon by Member as implying that coverage exists for any particular claim or class of claims. The only coverage provided by the Pool to Member is as described in the applicable Coverage Document, including any endorsements and the Contribution and Coverage Declaration, issued to a covered Member. Member acknowledges and agrees that vehicles not listed on the attached vehicle schedule, and/or additionally identified by Member as an update to the attached vehicle schedule, will not be provided coverage during the Coverage Period. If Member makes no changes, the Pool will assume Member is requesting renewal for the same Liability Coverage as in the previous applicable Coverage Period. Member understands that any failure to fully and accurately answer the questionnaire and any attached schedules may result in denial of coverage provided by the Pool. Coverage issued for Public Officials Liability and Law Enforcement Liability will apply on a Claims Made Basis. Signature of County Judge or presiding official of the Political Subdivision -7 111 la3 Date Texas Association of Counties Brazos County # 0210 Risk Management Pool Coverage Number. R-CAS-0210-20231001-1 Brazos County Job Description Last Updated:, July 2023 Template Revision 1.2 0811612012 Class Number: B0838 Title: Event Coordinator I Pay Group: 18 Department: Exposition Complex FLSA Status: Non -Exempt Reports To: Marketing & Sales Manager Approved Date: EEOC Category: Officials and Administrators General Summary: Primarily responsible for facilitating events for the inside facilities (Exhibit Wall and Ballrooms) at the Brazos County Exposition Complex. Responsible for assisting with setting up, tearing down, overseeing of events, and completing necessary paperwork for assigned events. Essential Duties: Facilitates event functions for the Exposition Complex including serving as a primary team member in event planning, management and evaluation; Is responsible for assisting the Marketing & Sales Managers and the Event Coordinator/Facilitator II as needed; Is responsible for serving as a primary contact person for all assigned event clients including the execution of the contract through the post event evaluation meeting; Assists customers as needed on the telephone and in person with planning events, including explaining all policies, procedures, and contract requirements; Assists the Marketing & Sales Managers and the Event Coordinator/ Facilitator II in coordinating and maintaining the master schedule of all events; Works with and supervises the full-time and part- time/temporary Facility Operations Assistants and Buildings and Grounds Attendants in coordinating set-up, tear -down, maintaining, and cleaning the building for all events; Assists in maintaining records of all assigned events: Assists the Marketing & Sales Managers and Event Coordinator/Facilitator II in performing bookkeeping functions, maintaining set fees, and deposits to accounts receivable ledger, and preparing various monthly reports; Confers with Marketing & Sales Managers and the Event Coordinator/Facilitator Il concerning event scheduling and requirements; Exercises discretion and independent judgment as necessary in performing professional responsibilities; Must be willing to work shift hours as needed including nights, weekends, holidays, etc.; Other Duties as assigned. Supervision Received: Marketing & Sales Manager Given: Assists in supervising event personnel and building and grounds personnel, including assigning and reviewing detailed tasks and recommending personnel actions. Education Required: A Bachelor of Science degree in a related field; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred: Experience Required: None.I Preferred: At least one year of professional experien e . Certificates, Licenses, Registrations Tt Duane P Required: None, County Judge Preferred: Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently Is required to stand and walk for long periods of time. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch, bedding, tables, chairs, and work done above the head such as pipe and drape, stacking chairs, and signing hanging. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. EP Brazos County Job Description Last Updated: July 2023 Template Revision 1.2 0811512012 Class Number: B0851 Title: Marketing and Sales Manager Pay Group: 24 Department: Hotel Occupancy Tax FLSA Status: Exempt Reports To: General Manager, Exposition Complex and Brazos Valley Fair & Exposition Approved Date: EEOC Category: 1 Officials and Admin. General Summa : M Responsible for all aspects of sales and marketing/communications of all Inside Exposition Complex facilities. Works closely with all Managers as well as with Event Facilitators/Coordinators to reach potential customers on a local, regional, state and national level with a target message for each speck audience. Provide support and data for Sales & Marketing Plan to grow business and increase awareness of the Expo as a premiere event facility in Texas. Essential Duties: Develop and maintain toots necessary to support marketing and sales needs, Including but not limited to-. Manage and create content for social media profiles including Facebook, Twitter & YouTube; Manage, create and edit content for website including blog posts, photos and event details; Manage and track website statistics through Google Analytics; Write, edit and distribute press releases and upcoming outside event information to media contacts and online community calendars; Build and maintain relationships with media contacts in local and extemal markets, promoting awareness of activities and events at the Expo; Manage and assist Event Facilitators/Coordinators with maintaining contact database; Assist other Managers as needed such as Sales and Operations; A".AO Take photographs during select outside Expo events and maintain digital photo library; Represent the Expo with booth display at local and external industry trade shows; -r Assist in publishing the quarterly e-newsletter, adding content and distributing to list; Duane Peters Date Assist in researching information for, creating and distributing quarterly marketing/sales reportsCounty Judge Research projects and plan for annual marketing budget; Assist in planning and implementing the annual economic impact analysis including the Initial process of surveying attendees of select events; Periodically make live appearances to discuss upcoming Expo events at local television and radio stations; Occasionally travels to targeted out of county events to market Expo facilities to potential new Clients; Provide marketing/communication assistance when available for the Brazos Valley Fair staff including website, marketing collateral, social media, advertising, etc. Serves as the manager of the team responsible for coordinating inside sales, scheduling and event planning for the Exposition Complex; Assists in coordinating and maintaining the master schedule of all events to be held at the Exposition Complex facilities; Is responsible for the contract development process for all inside events; Works with the Event Facilitators/Coordinators in planning and coordinating setup requirements for events; Assists with set-up, tear down, maintaining, and cleaning of the complex as needed; Maintains records of all events held at the Complex facilities; Performs bookkeeping functions, including posting all fees, and deposits to accounts receivable ledger, and preparing various monthly, and semi- annual financial reports; Exercises discretion and independent judgment as necessary in performing professional responsibilities; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Other Duties as assigned. BRAZOS COUNTY, TEXAS GRANT APPLICATION APPROVAL FORM ]late: 06/29/2023 ' Requesting Department: Juvenile Services Grant Title: ' ' .TJJD 5alary 40stment - Directed Granting Agency:.,.. Texas Juvenile Justice Department Amount Requested: Grant Term (Beg/End): 09/61/2023 Will this &ant`fund salary & benefits? z Yes El No Is there County Match requirement?- ❑✓ Yes - No Are there financial reporting requirements? n✓ Yes, FJNo 'Who will do financial reporting?, Juvenile Services acid :County Auditor Are there programmatic reporting requirements4 Yes a No Who will do programmatic reporting? Please include'all available backup documentation with the approval form. A 1-gi'ants are con is between Brazos County and the granting agency and should be approved by Co issioners Court prior to the licarion submission. Atli'orized Signature Camnu Toners Cou o this.day of7L(Ly oZl. Commissioners Court Approval BRAZOS COUNTY a� T JUVENILE SERVICES DEPARTMENT Linda Rcketson, Director Melissa White, Assistant Director To: Brazos County Co.m issioners Court From: Linda Ricketson, Executive Director Brazos County Juvenile Services Date: June 29, 2023 RE: Texas Juvenile Justice Department Salary Adjustment Grant The Brazos County Juvenile- Services'Department is requesting approval to accept., funding from TJJD for base' -salary adjustments for juvenile probation officers, juvenile supervision officers, and supervisory administrators that meet grant-, specific criteria defined by TJJD. The goal of the .grant.,is to reduce delinquency,;; increase offender accountability, and rehabilitate youth In the juvenile justice :system through. a comprehensive, coordinated, - community -based juvenile.: -probation system. The objective is to supplement salaries in order to increase the retention of eligible staff. These funds will be deposited with the Brazos County. Treasurer, indicating the appropriate account and an explanation of how the funds have been requested to be usedbythedonor. The.CountyAuditor will assist JuvenileServices•iriall aspects of the grant and will oversee financial components and reporting procedures. R.J. Holmgreen Brazos County Juvenile Justice Center 1904 West SH 21 *'Bryan, Texas 77803 office (979) 823-3544 * Fax (979) 823-4211 STATE OF TEXAS COUNTY OF BRAZOS INTERLOCAL AGREEMENT SURPLUS PROPERTY TRANSFER This Interlocal Agreement ("Agreement") is made and entered into on this IP day of July, 2023, by and between Brazos County, Texas ("County") a political subdivision of the State of Texas, and the Texas A&M Engineering Experiment Station, on behalf of its Nuclear Engineering and Science Center ("TEES"), a member of The Texas A&M University System, a political subdivision (agency) of the State of Texas. WHEREAS, the parties to this Agreement are both political subdivisions of the State of Texas, empowered by Texas Government Code Chapter 263.152(a.)(1) and Sec. 272.004 to enter into an interlocal agreement to sell surplus property; and WHEREAS, the County is the owner of certain salvage property, specifically a Berkeley Nucleonics Corp. Radiation Isotope Identifier, Model SAM 945 BSN 945027, NSN HHADBO-GN, FCC ID: U8D-FB155BC-F ("Radioisotope Identifier"); WHEREAS, the County does not have the personnel or funds to properly maintain and operate this piece of equipment, but TEES does have the personnel and funds to properly maintain and operate this piece of equipment; WHEREAS the TEES has personnel who are trained to use the equipment in emergency situations; WHEREAS, the TEES operates the TRIGA Nuclear Reactor in College Station as part of a multidisciplinary research and education center supporting basic and applied research in nuclear -related fields of science and technology, provides educational opportunities for students in these fields as a service to the public and to the Texas A&M University System, as well as working with local jurisdictions and local first responders for exercises and training and as a responder and subject matter expert if there was a local emergency involving the need for radiation detection/identification equipment and expertise; and WHEREAS, the TEES will aid the County in emergency situations which would call for such equipment as the Radioisotope Identifier; and WHEREAS, the Brazos County Commissioner's Court has determined that is in the best interests of the community to transfer ownership of the Radioisotope Identifier to the Texas A&M Engineering Experiment Station — Nuclear Engineering & Science Center so that it can be used more effectively for the benefit of all; and NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The County Commissioner's Court has authorized the County Judge to execute this Agreement to convey ownership and possession of the Radioisotope Identifier to the TEES for the sum of ONE AND NO/100THS DOLLARS ($1.00). Possession will be transferred at a time and place mutually agreeable to the parties. 2. Texas A&M Engineering Experiment Station has authorized its Chief Financial Officer to execute this Agreement to accept ownership of the Berkeley Nucleonics SAM 945-GN Radiation Isotope Identifier (RII) and covenants and agrees that the 945-GN RII will continue to be used for a public purpose. 3. This Agreement shall commence when executed by all parties on the date the last party signs, and it ends when the transfer of the title and possession is complete. 4. if any provision of this Agreement is held by a court of competent jurisdiction to be illegal, invalid, or unenforceable under present or future laws effective while this Agreement is in effect, such provision shall be automatically deleted from this Agreement and the legality, validity, and enforceability of the remaining provisions, there shall be added as part of this. Agreement a provision that is legal, valid and enforceable and that is as similar as possible in terms an substance as possible to the deleted provision. 5. This Agreement constitutes the sole and only Agreement of the Parties hereto respecting the subject matter covered by this Agreement and supersedes any prior understandings or written or oral agreements between the parties. No amendment, modification or alteration of the terms hereof shall be binding unless the same shall be in writing and dated subsequent to the date hereof and duly executed by the parties hereto. 6. This Agreement shall be construed under and in accordance with the laws of the State of Texas and the obligations of the parties created hereunder are performable by the parties in the City of Bryan, Texas. Venue for any litigation arising under this Agreement shall be in a court of appropriate jurisdiction in Brazos County, Texas. 7. The determinations recited and declared in the preambles to this Agreement are hereby incorporated herein as part of this Agreement. Executed to be effective as of the date above written. TEXAS A&M ENGINEERING EXPERIMENT STATION 0J `%) 07-06-2023 Joe Dunn C ief Financial Officer BRAZOS COUNTY, TEXAS Duane Peters, County Judge ATTEST: K ren McQueen, County Clerk AAW �I :. 2023=2024 MEMORANDUM OEUNDER$TANDING. BETWEEN,. . a BRAZO$ COUNTY JUVENILE SERVICES ACADEMYlJUVENILE'd[JSTICE ALTERNATIVE EDUCATION PROGRAM ' AND BRYAN jNDEPENDENT SCHOOL DISTRICT: :. : This Memoranwi ial of Understanding (MOU) is entered uito by and. etween the Br0os County Juvenile Bond (Juvenile'Boaid},' a„political suWvisioa .of the State` of: Texas,' and Bryan _ itdependent School District ("BISD'� whose students are subjectto placement in the los County ' juvenile Services: Academy / Juvenile Justice Alternative Education Program (the Program of JJAEP):' It establishes'ioles and responsibilities relating to the Brazos County Juvenile Justice Alternative. Educratton Program and Bryan Independent School llistnct This Memoranduan of ' is an inter -local agieemeM entered into pursuant to Texas Education Code, Chapter .Understanding 37 an Texas Cioveinmerit Code>Chapter 791 • Ii: PR OGRAM GOALS :. The, major goals for the- PtogramF n:,providmg services for the students sie (1} to provide a continuum of educational services; (2) to establish consistency, redictability 'and appropnateaess of :,student Iacemeatallown ul ioa from theirre ar sch I P gam' . < P i a retumthe student to a rc ` :: school se as soon es appropriate; (4) to impressupon the expelled student U that there are progressive .sanctions for engaging to criminal and delmguent behavior m the puke school setting, (S� to provide educational and p .aceiiieiif options for the BrazosnCounty Juv e courts; and (� to enable the expelled student to perform aeadeinically at their appropnate grade it level.. :.:. STUDENT ELIGIBFLTY Students': will be. assigned to the"Brazos County :Juvenile Serncs Academy/Juvemle Justice Altemative Education Frogram (JJAEP} only as set forth by the provision of this MOU Discretibn' Expulsions.:Students may be`assigned.to ttie TJAEP whenthey have been expelled�from'BISD;for.conimitting one of the offenses listed to the .. =- ..... _:.' t "Attachment A"'deemed to be a discretionary expuls<on by:the Texas Education , Code {".TEE"): ;as fisted under TEE. Section 37 007 (li), (o}, (d), (f), or (i :.. Section 37 0081(b) (Discretionary Expulsion) B Mandatory Expulsion: Students"hall be assigned to the JJAEP when they`have NYa ulsion from BI5D for com>riit#iri one ofthe delinquent or s :.:. receI e a mandator ,. cn>riiiial .offenses deemed :to require a mandatory expulsion under TEC Section and e) (Mandatory; Expulsion) C "Notification Procedures BISD shall notify the appropdRe local lavt enforcement ° ; agencq and/or the juvenile and Juvenile dep"sitmentia wnting`as soon as practicable` aiti iipoa BISD's identification of a student who it reasonably believes has engaged m s delinquent or crnnnal coriductfor whichthe student'v�nll be subject to mandatory or J, , x 1�Page 5 discretionary expulsion. Such notice shall be given in additioato any nodwreyuki-A under Texas Family Code Sec..52.041. D. Court=Or Place ents. Students may be placed' itt the JJAEP by .a Brazos . County Juvenile Court when they have been adjudicated or placed on'conditions of release for delinquent conduct. BISD Is responsible for providing special education services for BISD students, as articulated In the students' IEPs andlor 132i when suchiservices are not provided by the JJAEP. E. Registered Sex Offenders. Students who are publicly, registered sex offenders may ' ::be placed by' BISD"in the JJAEP as provided in. Subchapter I of; Chapter 37 of the ''I`EC and in accordance with the conditions set out in' Section 111.13, of this MO' U. F. Adult Students, A student who is 17 years or older (Adult Student). is not eligible for j venile,probation services unless the student was on juvenile probation at the time , of enrollment. In.& event.an Adult Student does'not meet•t(ie JJAEP Program - behavidr expectations as determined by the JJAEP Adaciinistrator, the student shall be returned to BISD for -disposition: The. JJAEP shall not accept nor keep enrolled any student who is 18 years of age or older. . G. Mandatory and Dlscretionary Placements. Students expelled into the JJAEP.shall only -be accepted;dr remain in the JJAEP if ordeied `as a COriditioIY Of COurt Ordered , juvenile.probation,cr on a condition of release for "' ' H * juent Conduct" (as defined ' by Texas`Family;Code Chapter 51) by a Brazos County juvenile judge or Brazos County juvenile referee. Eligibility of any other student expelled:from BISD on a discretionary :basis will be determined by the JJAEP and BISD on --a case=by-case basis following. BISD •hearing on 'recommended expulsion. 'Irlie'rJAEP will,be ' notified of such hearings and permitted to attend. V. STUDENT PLACEMENT, Term of Assignment to the JJAEP A. LennotAssi• ent.:Thediscrefionaryexpulsion,orplacementorderbyBISDshall specify the riumiiel of days orteriti of the expulsion or'placement.'For the purpose of ;' this Article, one Hundred eighty (180) enrolled instructional days is a year (Year). Minimum placement will be no less than, thirty (30) instructional days but not to . exceed.one Year:unless otherwise.required bylaw. Students being discharged from the JJAEP shall lie released at the end of a grading,period back to BISD. " B.: Tiotificati" n. The JJAEP shall provide a basic schedule of instruction to the home . distriet of each student within. fivebusiness days of.eiirolhneitt .::::.. C. Mandg= Expulsions, A student's original term •of expulsion for a mandatory offense may not exceed one (1) calendar year. A *Wdent's total assignment to the . ;JJAEP for theMindatory Ezpulslon may not exceed one (1) Year.. An exception.. may be granted for•the expulsion.of a student who brings a firearm to school, A ' student expelled from the student's regular campus for a period of one (1) calendar . year iri,.accordance with federal law may be assigned to the JJAEP for one (I) .-..calendar year. 21Page back to BISD to reduce the population; anor,. 2. Refuse or deny any new discretionary expulsions from MSD... G. Referrals. BISD shall be allowed no more than four (4) discretionary referrals at any . one time. "V. SPECTA LPWOGRAMS` Special Education and 504. A. Wtial4RD or•504 Committee. A-BISD student wlio commits an onse and, has , been,identified bi 151SD.as havirigadisability mayl a expelled froin,BISD O.n hfier a "duly constituted ; AdrMsslon, 13,61ew and DisriussalCommittee determines that tics alleged offense, rot a maitifestatidn of the student's disability to accoidance: with, applicable state aid federal laws:.: BISD shall 'inyt4e`the JJAEP Administrator ,or,:,the ado"strator's designee -to .ARD committee meeting converied to dikWs;a,BISD student's expulsion.• BYSD;must.proyide reasonable notice of the ARI) committee meeting to the JJAEP administrator and to the parent • ' :. consistent with federal,and state law A copy of the;stuae t>s`eurrent indtvtdpalized education progiatii (IEP) and BehaAdr-Interveftioii,Plaq' (BIP) must be provided to the JJAEP Adininisti*r with the notice: If the DAEPAAd ninistrator ordesignee is unable to attend the .ARD committee meeting, the `tJAEP representative must be given the opportutmy. to participate in the rngeting through .alternative means including conference'telephone calls.. The JJAEP reo&sentative.may:perticipate iri the `ineetiitg to the extent that the meeting relates to :the student's placmmont in'the JJAI and implementation of the IEP or BIP in the JJAEP Any BYSD student who :. has been identified.as.a 504 eligible student inayUbe expelledgonly-;after a 504 ' .. ;.:. .• committee doteali►es whether the students disaliility•as it relates'to'the alleged misbehavior should "result in th0 student's expulsion:. B. Section-504-Elisible Students.:(ly.j. a JJAEP will.erisure, in collaboration. with BISD,.., that a''student who is -eligible for servics ,Iunder_'Sectioti =504 'of the Rehabilitation Act of 1973 is provided services and inatriictiori appropriate to address . his or her needk;as determined by a Section 504`c6mittee: (2}"Documentation of Section 504 eligibility determinations will be maintained for each student. C. English as a Secaeid•,I.-WOMt ,nee (E5 (1) The JJAEP, in:collaboratipn 1vIth BISD, ; will. ensure thd"d student who is non-English speaking or who speaks English as a second language is provided ESL' §ervices and instruction appropriate to address his ' or her needs,.. as.'Aptermined by ,a ,language proficienby .assessment' wramittee : (LPAC). (2j boctatioitsiiaeritation of LPAC determinwill be maintained for each student. ; D. IEl' and BIP. BISD Students with disabilities assigned,to the JJAEP;wiff provided educational services determined by :the ARD CoiamU6, and articulated in the MP. and i br BIP, such drat the student receives a free and appropriate public edudation as. defined by federal and state laws,,;and as further prgvided•herei .' .ThejEP and / or JJAEP. 1. Responsibilitys Ultimately, BI$p is responsible to ensure, that.appropriata programs;an' seMces, as articulated in a Bf$b student s IEP and/or BIP, are provided at the JJAEP continuously .and without disniphon The Juvenile Board is not esponsifle for the provision ofspecial education sernces; Stl4 .: .:. .h .: _.. . sen!ices or LPAC/ESL services. All related services articulated in students'._ IEPs'must be provided by BISD:. Related services `include speech therapy, occupaUoaai therapy; physicaltherapy,specialtransportation,liome/paient training, and sign language inferpieters. 2. :. Amen daie rits:; The.JJAEP Administrator or designee will nottf�i BISD if the JJAEP is unable to implement the services`assignet3 to �it in theM and/or BIP;of a BISD student BISD will convene an ARD Committee meeting, . .. tndludin� t1ie,Appropriate JTAEP personnel, to reeons�der file placement of the student JJAEI?, or amend the plans us deemed pec4ssary Any • I . ` ainerrdmegts to ati IEP and/or BIP of a BISD student will be effectuated ... through the:BISD ARD Committee. The JJAEP will provide a copy ofeach special ` education student's schedule within 5 school days of BISD's request E.. Suspected Di§ability If a BISD student assigned to the JJAEP is siisgected of having a disability undertfie Individuals with Disabilities Education and Improvement Act (IDEIA) gritena, BISD's Child Fuld procedure will be iiutiated fo resolve whetlieran assessment:to detcnnine eligibrlrty is:necessary The JJAEP sta�will essi§t with the:: complettoii of the necessaryrefenal documents Any BISD stirdeig deteimrnecl to :q for services snd rotection wader IDEAor Section 504 shall be affordc`d r _mwRilly. required services and protections by.BISD fo the extent that the JJAEP t lnnot rovrde the sernce sail BI§D is -notified of the'need to provide the service .. .. I... ::G'• ':I'• ..Illy:,,. '_a'k+'""rY'•' S:,; F: ;,Chance of Residence Students i ceivmg special d4cation services pnor toj the>r expulsioni •and who: change residence to' another ISD served. by file JJAEP, snail continue to be 'the responsibility of the expellindISD for,'the duration of the ! expulsion. . .. (i, Special Education El ibilitX.'In any instance where A—.- JJAEP student who was . :. not eligible for apgial education services at the time of trio expulsiofand/or who bas riot previously been"admitted mto a:speciai education program, chaggesresfdence from the expelling I$Dto BISD and,new qualifies for special education services; an ARD Committee meeting will be convened with representatives from the expelLng `ISD, BISD, enc�AEP personnel When. a studenk" is ideatified'as education student ii:after. concept s obtaitietl foz that student to eive servicee, «�I;.. TSD of the new>residepce will ticcept ful.Ln spot sibility for the•expelled student, claiiii'Average Daily Attendaiice(ADA), provide any„special ediicatioi.'services articulated inthe IEPand/or BIP thaftiie JJAEP cannot provide, and b e obligated to la the JJAEP th " nt retai them n 'r Pay a cost for the p ceme to .:,BISD,' ns u onty to ho 0 or termiaate.IN' expulsion end have the strident attend one ofthe schools within BISD BISD,:sliall be re sp0nsible for the provision of special education services as deemed - necessary_bY the respective evaluation team. . H. - &countabilftvc':Academic accountability for BISD 'students placed 'aC the JJAEP >.: _• ... :....- -.. ,:.::.... ..:... Yid: sa.itBISD,idshah rmn with BISD.The eligibility folderwillwa working folder will be sent to'the JJAEP prior to the intake. appouitirierit. I. Addressing¢oncents. Afterp..cementofaBISDstudentintheJJAEI?,iftheJJAEP; - hasconcerns that t}ie stdderit's education or behavioral -needs,canaot be Merin the € JJAEP.program, thg,JJAEP shall provide written notice df the specifio concerns to :BISD. ;BISD will conduct azi ARD Comaaittee meeting to reconsider the placement Of the student utto the JJAEP aril to avoid disiuption ofservicesand/or sn iinpioper placement.BISD is responsible for'providing notice w the JJAEP and to the parent of the ARD Cotzfmitiee meeting ui:com hence with federa! and state law an _ ,•_., P asingthem of the specified time and (oration of the ARD Committee meeting. if dvi- - the ]JAEP• Admiiushator or designee is unable to ;attend the A1tD . Cornauttee meeting, the JJAEP repteseritative must be -given the oppomuuty to pa ppipate in'the _ meeting'tluougli alternative means including corifeieace'telephone calls.` J. ...Notices The notices requued m ARicle IV :of this- dlu must be proinded in the native Iaaguage of the parent or mode afcgmmia»caaon used by the parent, m to. ag"-coinnfiaewhdeal law.' nwcew nay ndividual litnited English proficiency, means the language used by:the iadividtial ; or ii the696 of the child, the language riorinally used by the gareat of the child = ' V, ADMINISTEfATiON OF STA-. TE-MANDATED ASSESSMEIV'TS :. ° - All state-requueii,standar_dizedtests will be admuustered to students enrolled at the JJAEP, Elie following r*dnsi. es are. assigned for adnnnistraaoa of the firsts: - A I fist of Students ,3JAEP staff will prWde BISD with a W of all students from that 1 eniotl at the JJ at 1 10 sc ` day ` rlo e date of - - ,; ct Hid w AEP east ten.( ) hool„ s or th, date • ' administiation•ofstate-required Stan. ardiied.tests grid will timely update BISD as to any changes to that lisf'tlirough the date of testing • Answer Sheets DISD is responsible for securing, coding, apd delivering all ans"Fr F ! sheets to the JJAEP.Administrator or designee at least' •five (5) school days befoie _day of standardized test -administration. BISD will'slso provide additiond ,afiswer'• ` ... : dacuiiients'to-cover..students that enroll after the fist of students was provided•to ' C. Modifications BISD will assist_tlie JJAEP staff to ensure implementation of iiodifications artipulated in the IEPS and/or tlhi for staadardir�ed testing, as i appropriate, for students receiving special education :services, and spkers laa es .other tliar► English If the modifications: exceed what the ]]AEP. eaa g reasonably. implement,' BISD reinairis responsible for egsurmg that the student has access :to the necessary modifications. by`whatever means BISD, deems. inner atipmpnate - . - _ ILI D. Retnevine Completed Answer Sheets. The JJAEP >s responsible for. riiaking : necessary. :arrangements to reinevo all completed stir lent'answer sheeis attn'buted to BISI)'s stndcnts"enrolled at the JJAEP. This shoWd occur.at least.ten (10) school i days prior to the state andated sliip'date. : 61P•agc E, 5t„ubmitting Answer Sheets. BISD is responsible for obtaining the 'student answer sheets and is also responsible for returning all answer sheets and test bobklets to the appropriate TEA contracted agent. F. .Student Success Initiatives. The JJAEP will assist BISD in meeting student success . iss tiauves mandated by state law.':This assistance, does:tiot includa•'Oia hiring of additional staff . VI. FUNDING AND BILLING: : A. Mandatory Expulsions: Funding, for expulsions. deemed by,BISD io be mandatory . for purposes of Texas Education;Code Chapter 37 aAll`be piovided by the,Texas. iuverilk Justice Department ("TJJD',l for those student's who,meet•the prescribed . TJJ17 eligibility requirements. In addition to the payment received from TJJD, BYSD will pay for the attendance of such students at the rate of $27.64 per day. B. Discretionary Expulsions. For students who are Discretionary Expulsions:..pursuant ..to'TEC Sectionr370 7, i(b), (e);.(d); (f, or (i), and Section.37.008 (b)13ISD s pay .. � the rate of $106 00: per student per day of attendartce;atthe JJAEP: 'This rate may be .: moditidd 6p the Juvenile Board during the term of ttiis'1VIOu. C. Court *Ordered P "ts. BISD:shall forward funds: received for these students . :.: - froiii the Texas Edification Agency Based on BISD'.s daily attendance cafe, hereinafter Ie#eried to as. "Ta'rget Revenue", to Brazos County`Juvenlle Services."';° D. a ent. BISD shall make payment to the Juvenile Board thmug}iahe `Brazos i County Auditor..Payment for the full amount hereunder shall be made payable to , Brazos County within thirty (30); days after •the invoice issued .by„'the JJAE.P -:Administrator. VU. TAPSPORTATION Participant ISD_Responsi6ilitv:. Transportation of students to and Rom the JJAEP shall be the sole responsibility of BISD. BISD is'responsible for either transporting the students. or`.infoimation ;':parents of their responsibility to transport their. children to and from the JJAEP. BISD shall provide .all necessary socurity at the student pick up/drop off location(s)r . Special Education students for whom special transportation is required by the students Individual Education Plan (IEP) will receive ;aransportation fiom BISD. VIII. ` TRANSITION :4pproaching a student's completion of his/her term at the JJAEP, JJAEP staff wiU send BISD a transition file that includes: A. Thestudent's grades converted to numeric scores; when re uested`b' BISD,'course; "c0rri letions will reported. 71Page B. A ,behavior summary, recommendations and comments that suggest.placement options that the JJABP staff deems: appropriate for the student returning to his/her . i home campus. I C. Attendance information; and, D. Other recommendations and comments. M PARTIAL INVALIDITY :.If any provision,, section, subsection, paragraph, sentence, clause or phrase of this MOU, or the ;'application of,same to. any person'or set .of circumstances, is for any reason held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall continue An full force and effect. X. LEM This Agreement supersedes all prior MOU agreements between these parties and shall be in effect as of August 1,2023 continuing through, and including, July 31, 2024. This Agreement shall automatically 1renew' each year on August I , beginning with August 1, 2023, unless notice of a party's intent not to renew is sent to the other party .prior to July AP' of that •year. The Brazos County Juvenile Board and Brya'41ndependent School District maymodify this Agreement under germs as specified in a written addendum to be -signed by all padres and subsequently attached hereto. XI. INTEGRATION This Memorandum of Understanding, together with the instruments heretofore .incorporated by reference and the attachments hereto, contains the entire agreement between the parties with respect to the subject, matter °hereof. , No .other agreement, statement, or..promise madeby or to any employee, officer; official, or agent of any party that is'not contained herein shall be of any force or effect. Any modifications to the terms hereof must be in writing aad signed by the parties. =34024 MEMORANDUM OF UNDERSTANDING BETWE= MAWS COUh3'IY JUVENILE JUSTICE ALTERNATIVE•EDtItATION PROGRAM/ACADEMY AND r. COLLEGE. STATION INDEPENDENT SCH60L DISTRIdT I. PARTIES This Meinoraudtiin of t•Jnderstanding (MOU) is entered into by ji4 between, the Brazos County Juvenile Board (Ar ienile Bo`acd); a political subdibision of the State of Togas, and College Station Independent° School District ("CSISD'7 witose students die subject to placement in the Brazos County Juvenile $cryices Academy. / Juvenile Justice •AltertiativeEducatiap Prcgiarn (the Program•oUMEP). It.establishes roles eridd ti:sporisibWt6i relating to the glazes bounty Juvenile fastice Altemativc Education Program and College- Station Iadcpcndcnt School District Th€s Memorandum of Understmdin; is an €nter4ocal agreemeat'eptered iota pursuant tQ Takes . Education Code, Chapter 37 arid Texas Government Code. Chapter 791. i II. PROGRAM GOATS The major.g4als .for the,Progiam in providing services for tha 'students are: (1) to provide a continugia. of .educational` scrv€ces; (2) ;to establish consia"eacy, predictability, ' and appropriatefaess of sfudeatplacemeitt fallowing expulsion from their -regular scbbb('program; (3) to return the expelled studenYto a regu€ar.school setting as soomas appropriate (4) to impress .upon dte.'cgAled s_fatderit that .there are_px6gre.ssive. sanctions .far. engaging m;.critninal and delinquent beiiavi6i in the pablic- schba( setting; (55) to provide educational and placement options for the Btazos'Couaty juvenile courts; and (6) to enable the expelled student to perfotm ' 'a riate a level • academical/ at then Y PPS . � M. STUDENT ELLGIBIL'IY j Students. will be assigned to tho Brazos County Juvenile Sergices Academy/luveriile Justice • Alternative Educadoa Program (JJAEP} only as set'fofdt by tlta provision of thisMOU. ! A. Biscietiottar LExpulAions. Students may be assigned to the AAEP when they have. been expelled from CSISD for comrnitting one. cf the offenses listed in` the . r .` "Attachment A"• deemed to be a discretionary expulsion by the Toasts Education' rtddc (. TECm),-as.Hsted 1mder'TEC Section 37.(107..(b), (c). (dj (0. or'(ij; and Section 3 t0l(b) (Discretionary Expulsion). B. • , Nam[ sgditory Emu on. Studeit(a shalt be assigned to the JJAEP . l= they baave . . •reddvcd a. TdMdatory equlsiba from .CSISD for`.-cotmaittting 'one of iho delinquent or criminal offenses• deemed to require a mandatory expulsion under TEC Sectionn 37.007 (a), (41 and e (Mandatory Fxpu!sion). C. Notificagon P6cedures. CSISD shall notify the-appioptiate local :law enforcement agency and/or the juvenile and juteni[e department in writing as soon as practicable upon CSISD's identification of a student who it rensanably believes has enpAVA in delinquent or criminal Conduct for whichthe student Will be bvbject to mandatory or discretionary expulsion. Stich native shall be givca m addition to aeynotice required under TexasFainity,Sec. 52.041. . D. Court-OrdeiedPiacements.: Students may be placed to She JJAEP:by a Brazos Caruity Joww1c, Court when tbey.have bcea adjudicated or placed. on conditians of release for delinquent conduct CSISD is iespori ble-for prov!ding. special education services,for CSlSD students. as atticutated'in the students' 1EPs and/or TJIPs when strcJt'sorviccs e�rc nut prcvlded by t1i4JAEF.' lteffistered Sex Ofifeaders. Students who are publicly togistered sex oH'cnders and idsidents of Bi fibs County may, be placed by CS14WIn the JJAEP as provided in Subchapter l of -Chapter 37 of i6 TBC and in•accordancc with Me conditions set but. itc Sic tddn'•III.B.S of this MQU. Only students. who ;re 'BrMos County res epts tnay,beplaced in the JJAEP under this provisioa. F. ; „ Adult Students:. A studentwbo is t7 years or oldcr,(Adult Student) is not @ligrtic , for juvenile piol tioa services. uriless the atudetit vv_i�s oq juvenile probatidn et the time .of,enrollment: is the event •an Adult Studs ii does not meet the JJAEP Program behavior expectations as determined by:'the JJAEP Administrator, the student shall Iie.returned to csisD for disposition. The JJAEP-shag not accept nor keep etuolled any--st admd who is !.,years ofage or older. G Maadatory era Discrafforlary Placements. Studeiiis-expeged into The JJARP'sball only he accepted or remain is fire JJAEP if ordered as a condition of court wdeied juvenile probation or on ' Cos r[itica. iif - elease =far "Delinquent' Candoer (a9 de!'med by Texas Family Code Chapter 5l ) bye Brazos Couaty;juvenile jyrlge or Brazos County javcnile refbree. h"ligibility of any: bther student ekpelled from CSISD on a disriedonary basis will be determined by -the JJAEP and CSISD on a case* case basls'following CSISD hearing on taconuneuded expulsion.. -The AAHP will be i 6tlfied of such hearings and permitted to attend: IV. STUDE�EMI;N T Temt of Assignment to the JJAEP A. Tenn of Assignment. The.diserctipnary expulsion'or placement cider by C$ISD shall specify the number of days or term of the'cxpulsion or placemenr For the pwpose of ft A- tkle, we hundred eighty (180 carolled iiistrudianal "days is a year (Yeas). Muimum placcpicat will W no loss than, thirty (30} instructional days but not to exceed one year unless otherwise required by law. ; Students• being discharged.from: iht .1JAEP maybe released at flee end of a grading period back to CSISD. B. Notlficatloa. The JJAEP shall provide a basic schcue of instruction to the home •dfstrtcrcf (%F! student within (ivg business days ofProllment. C. Maodator'v Ex iilsions. A student's original I. of*. *. p Isiou fora mandatory' of%se may not`ezceed one ( i) calendar year. A student's total assignatent.to flu: . JJAEP for the'Mandatory Expulsion may not exceed one (1) year.* An exception = 21Page maybe •gtaMed for the expulsion of a student who brings a firearm to stdto01. A student wgmUed fmm (he. student's regular campus for a peded of one (1) calendar year ib accordance with federal.law may be'assigned to the-JJAEP for one (Ia�alerirfdrytr. D. Mandatory - tuid Discretjontuv ' Placetnents. A student who is assigned to the JJAEP due lei a Mandatory or Discretionary Expulsion shall be retunicd'to CSISD upon the first of these mats to occur: i. The cl ges are dismiss Al or reduced to an offense not eligible for w Ulsion. 2. Thastad.wt_is acquitted. : 3. ThG -student is .discharged from juvenile probation; or from conditions.of release. 4. The dtadent completes dtc urea ofplaccmenr. 5. .The studetttgradt aies.frora high school., ' 6. .. The:sfuderti's assignment at the JJAEP reaches one hundred eighty (I86). er6lM instructional days; or; 7. The swdca i successfully c6� tpicies the JJAEP Program. At life disi:redoa of the BMWs, County JJAEP. any. mandatory or .discretionary student may be _ e ts�neBMWs, to their bow distr4eYfor persistent disruption ofprcgtani -azid)or failure to attend school (including leaving the campus withoutpetrutissionj- E;,.:_, Ptudent.R'sleas a The JJAEP stkf_f may recommend students wha;detnoasttate oxemplary' peifbmiance for earl'y"release .and atterh ith-ely..may `recommend tncputsion term rXteusioiis'for students Who. do nct:5dtisfaciodly'cputplete the JI IJAEP program., ,77te itrtal dot on to e)*nd. a student's. exptilsioa term is thafof the CSISD. student's ttssigament to .the JJAEP shall lemdoate.at the carliest of one of the following:dates: 1. Successful completion ofMd expulsion teats. 2. Early release pursuant to the preceding paragraph, 3. . 0'ne of the seven ' At Reasons" described in Texaa"Juvenile Jusiit Deparhneat 348 standards: a. Cq upleted program / returned to house school while on probatlom b: CaitiplotctlproJ/ term ofprobAion expiretl. c. Ciintpteteti'progtittit 1 term of ptacetttent expired d. :QED completion .. - •�I;, - -_- e. " • Graduated : .- . - - . - f .14 Program incomplete. iY Utlter -- left program for non-delurquency reason such as move4 deak ormedical trason; or, 4. The sluee'ot's atdguimt to the JJAEP reaches one hundred -eighty (189) entoUed instructional days.. - .3jPage F. Maximum Student Paaulatioa: The maximum student populaton shall not exceed•4riny (30) students. Ig the event the JJAEP population exceeds thirty (30) enrolled students the JJAEP may. I. WmghaFge'.and return discretionary expulsion .enrolled et tbc']JAEP bAck to CSISD! to reduce the population; anill oi;:: 2. kefuse.or deny any new diserctionary expulsions from CSISD. G. itei'errals. CSISD shallbe allowed no more than four (4) discretionary referrals at anyone tune, V. S LFdCjAL PROGRAMS Special Education and 504.. A. Initial ARD-oi 504 Committee. A CSISD student taho commits an offense Ind hasbeed identified by CSISD.as having a disablUiy maybe expelled.imrn CSISD ...:: .._ N :.. only after :s:eryity eonstitufed'Admission, -Vmivw. 'anti Dlsnussal (ARD"} Committde ddtertn M that the alleged ofTe use is not a manifestation of the student's disability it accoedance with applicable state and federal laws. CSISD' •shall kvim-ft JJAEP Adatinisitator or the admipisttatoes desigaee'to an ARD -committee meeting convened to discuss a CSISD-student's expulsion. CSISD taust provide r¢asanable notice. of the ARD committee meeting to the JJAEP :.: sdmiitistrator and to`tlie parent consistent With federal atld state law -A copy of the• studen("''tuexent individualized educalioti 'program ,(IEP) .raid Behavior .- Intervention Plan (BIP) must be provided to the JJAEP- Administrator idth the notice. If the,,TJAEP Administrator or desigatwIs'unable to attend the ARD committee taee69; the JJAEP representative must be given the Opportunity to partieipate,'6 _ tilt: meeting through altems04:*Means including, :conference telephoae'ealt8,' The JJAEP teptesentative may. WA cipateIn the meehn -6 the extent lhaf-ihi'-meedag• relates' to 1U student's plticemelit in the JJAEP. and iaplementatioo of the 1P-P or 131P in the JJAEP. ; Any' CSISD stade'at wiso Gas been identified as a 504 -eligible student maybe. expelled. -only :after a 504 cainraittee•.dcterragres whedter the student's. disability as it relates to rho alleged . - misbebavior uld resalt inthe student's expulsion, B. Section-50"Hi Me Students. (Ij The AkEP Vill ensure, in collaboration with.' . CS[SDthat a student who is . eligible for services under Section 504 of the• RdEltation'Aot.of'1973 is provided services and instruction• appropriate to address his ac her needs, as determined by a Section 504cotaaitittee. (2) 'Documentation at'Secdoa 504 el gibility•determinations will be maintaided ror = each star G.` . `Fynslish as° a Secoail Langugee`•'OU (1) Thi"BAEP, in collaboration with CSISD, will egsnre that a strident Who is nba-English speaking -oc who speaks English as a second language is ptovided ESL- scrviccs and instruction dppropdato io address his ttr her needs, as determined by a.language proficiency assessment. committee PAC). (2) Documentation of LPAC determinations will be :.:. :.tasintaiaedroreach student. 41P-ago D. [EP and 131P...i `CSISD Students ailth disabilities assigned to'Ibe'JJAEP *gill be Provided *cational services datecmtned by Ills: ARD Oamtnittee, and aitieutaGed in the IEt' 'and ! or BIP, such, that the student iicelves a'free_' and appropriate public_ education as, defined by' federal aid state: laws, .and as further provided herein. -Th 1181?And l or i3IP trust delineate thc:projeeted,date•fo :the begiunatg` of. 1erviccs;,.petsduuel who will providi, direct•'asd/or related services; the anticlpoatod fregaeAcy, locadon'aud'durad6i of services; and modiftcatiods f`orthe termf the student's tenure et thq J]AEP. . 1. Ile§ on " �j[Ity, t7ltimalely, CSISD : Ii ;se .' spo ble , to; assure. tltae , appropriate•propme and scrvicns, as atticulnted•in a CSISD student's !EP atid/ar BIP, ape -Provided nt. ibe JJAEP;,'ccntiAt.WOy.-end without dismod6h.. The Juven!'waoard is not"respopsiblc .for iWc,: rovisiod o.f speoral dueail6n, 504 Saivices, br i:PAC/ESL • services: •All , related scrvices::,ardi ulatcd in "students' iEPs •.must"'bc pxovidcd, 1y,'J3 ift. (elated''Arvioes .include speech theca p,';o atrona phy cal • py scup 1 t'h, mpy,, . s thcrapy,;special tzanspgriatian, tq=liomcl 'iu ilk training and slgn',IeaPup iuterprerers. 2. Air ct�dinents: The ]JAEP AdednWtmtor:or;daslgneb wdCaotify CSISD if the 7JAEP: is usable to implement; lhs services assigned io It:,in'ihe,iEP andlcr Bfji:of a CSISD eludenG CS.isb wilS;'convene an ARD.Coitmittee. tueetinp;: lnchtding the z'" rime JlAEI' 'personnel, .to: reconsider the Placement of the student'JJAEP, or -mend tt e,plans as deemed necessary, Any ameadnients to lid IEP.and1or'=B1P:'of's .CSISD'sdident Will_be ` ` `, eii'ectuale`d through thd'CSISI) A1tD Committee: `The`JdA'EP wiii`piovide ' a copy"rtf'eacit special education student's itciiedule. wifltia. S'school days of CSISD's request. E, .; ..Siisoected Disability: If.a CSISD Student assigned:, the JJAI"sI''isapspectad of " having a;'dis0bMy un&O"ihe ;tddividuals with''Disibitities Bducalion grid b: iprovcmcnf.. Act CIDMA)- criteria, CSISQ's• Child .Find -'procedure will be initiated tn;reso�vt: whether en assessment. to rierenpine eligiliilitjr is necessary ha' JJAEP ys fFW;yvill essist'.wittl.. the cAmAfc6oh of t>ie neccssiuy rcfcrnal docunie its: ' Y CSiSD'studedt•deteri4ned to quiali fl r so"ices and projection i ttndec iDFA. or"St;ction 564, shalt, be afforded all lavvfuily' required services -and protectidni iiy:CS1AD to the gineni that the JJABl ;'ca t provide the secvice.add CSI$1)' is notiflo!of the need to provide the service,, B. Chaoae bf ResidMM Students icepiVing special education services prior to their oxpul§iort and who change' tesMende to another:ISD"served-6y the .JJAEP,..Shall cohtiuue to; 60' lie• responst6ili'ty;nf the expelling ,ISA ioc'tha-,dt cirtton of their, ... expulsion, - G. -Special Education Eiisib2L Lty. 1n auy in4tance,where u CSISD JJAEP student who was riot eligibltfar special education seiyiccs at Elie-tme;of the'cxpulsio..n and/ajr• :tvho Gas not*e4&41y been:adniitted Into a special'; ducation.:progiam, changes ' residcace. from tits expelling ISD to CSISD at d:,now qualifies:.Tor special education services, an AD :Cooimittee meeting ,' will be convened' With representatives'1kom.the wipelling;,1SD, CSISD, aria;$WP persotinei. when a . . student is identified as a special education student'atid alter cogsent is obtained for that student to receive services, the ISD of the*'new residence will accept fall responsibility for the expelled student, claim Average,Dogy Attendance (ADA), provfde:aayspecial education servicts.articulated id be MP an&&.BiP- that the JJAEP cettttot.{iroyide, add be cblkated.to pay a cost.tor tlieplacenient to the JJAEPR .CSISDretains the authority to honor or tecminetc tlic expulsion and have llie'swdent attetict cab of the schools widen CSISD: dStSD shall ite epponsible for:the provision• or special education services -as deemed oeeesstiry by the respective evaluation team. H. Accountability: ' _,Accougte4igty ,for CSISD .studenis':.pla6il milt .JJAEP shall mdWn with CSISD. The eligibility, foid&will stay with CSISD, and a wedding � fbldervirill Etc sburto tote JJAEP prior to the inl'ake;40iEhhent. - I. Addmssini,&ftcei . A&ec placcutent. of a CSISD- sindent in ihc-]JABP, if the JJA>P Itas coticceos that the student's education orbeliatiioral:needs cannot be met in the' JJAPpiogttim; ttiti tJAEP shall piovidc'ti!ritten notice oftbe specific ooncerng.to't $ISD. CSISD. will conduct-an:ARD Comtniftee'anegtitig;to . irccousider the`placeinca# of the stiidciit into the JJAEC' end to avbia disniptiaa of services; andlor an improper placement. CSISD. is respoasible.for�pcoviding • naiice to theJJAEP and to the parent of the AlZp Committee meeting in compliance wii0lederal and state law attd advishig'ibem'of�Jlte specified riche acid lobation of t64;''ARD Committee meeting. IF the'JJAEP' Administ -Aar or designee is umblo -to attoinil; the AP6 •Committee •rtieetitig,,, the IJAIiP. ge tie' ntAve mast: „ fie given "the ooppttattity. to'pariicipate iri the meeting•thraiigh altetttativs rpeans - inctudwg t;opfecence balephgne'calls. :,,;;,:' :' - J. oti The: tiotices re*.dmd in the Article .W .must ke provided in the -native bidta. Se. of thi,.'parent or. mode of communication vscd by the parftk, hi compliance with federal law;.: The term "nattye langaage". when used .with tefcrcuca to mm 6&— vidual of Iiddted Engl ish pro5aency,'inesus.tite lapgiiiige used _ by the individual,' -or in the case of the child, tiie.langttage nocrtiol used by the parent of the duld. V . ADMINISTRATION OF STATE -MANDATED AMESSMEIYTS AR state>reguired standardized •tests will be-adoiinistered to students enrolled at the JJAEP. The: following ceyjwnsibilid ure assigned for administration of thn fasts: ' A. List bf Students, ilJAEP.ataffwiff provide CSISD.with a list oral ..students A i tbat'Dishict erttblled at the JJAEP at'least ten•(10) school days prior tb'the.datt: of ad ainLst atidu. pt' slaie�regtiired .standardized tests ,and,►vili.updatc CS1SD in• if timely manned as to any changes to lba ]ist through the ilate.,of testing: B. Ankiver Sheets.- CSISD is responsible for securing, coding, and delivering:al aaswct•sheets. tii:tita JJAEP A•daiirtiistrator or designcc'at (cast five (i?school flays _ - - before the days 4.stendardiicd lest adininisiration:• CSISD will also provide =. additional eeswer'doctnitettts to cover stadeats that -enroll afer:thdHit ofsttidents - -wa4rovided to CSISD. C. IMd(ftcations. .CSISD will assist the JJAEP -staff to ansure_ implementation of taodifications-aiticulated in the IEPS ardor BR.s. for standardized testing, -as appropriate; for'students receiving special education sorvicer', and speakers of ianguages other than English. if the modificadons exceed what the JJAEP can reasonably, implement, CSISD remains respanstttle far ensaiing that thb student to has access the'necessaty, modifications by whate' er'rtieaw C61SD deems most appropdate, ' D. Relrievins Cotrinleted Answer Sheets. The JJAEP is responsble for maIaag - ttecesba j.'arrangemepts to retrieve all completed siudcat anstivcr sheets attributed - to' OMD's studeins ;enrolled it "the JJAEP.. This; should odixir at least ten (! 0) school days prior tv the state-mandatsd slap dais. - E. Submitting•AAdWer Sheets.. CSI$D is responsible for obtaining the student answer sheets •vi d is also responsible. for retunriug'-all answer sheets and test bookiet's to th6;app4riate TPA donuuted agent . F.. ;Student Succcis:Utiadva.. The JJAEP will assist OISD in meeting 'student success-idtiatives. mandated by state.law. This assistance does riot iholude the hiring ofaddi6 ial staf VL FUNDiiVG AND BILLING ` A. .1lfandaioty Expulsions. Funding for expulsions ;deemed by CSISD to be mandatorifor purposes. of Texas Educalion Code Chapter 37 will be provided by the Texasi JuvwQe Justice D artmeat C TJJD") far those stttdeats wha.ttiect the .: . tt TJJDettgtbififysrequlrcmeots. Tri gddid6fi-to the payment received , CSf8b will pay fdr the attendance o£ such students at the rate of - 533.71 per day. a Discretionary Expulsions. _ 'For students ,who ;aru, Discretionary. Expulsions _- punysnt to T1sC'Socdbn-.37.007 (b), (el{�,'{t3,`pt:C). and Section 37.008 (b)' CSTSD sbnii pay the rote of $106.00•per studda(pcs day of attendance at the - JJAEP. This mtc spay be modified by -the Juvenile Board during the tent of this j MOU. C: Court Ordared :Placements... CSISD Shall forward funds •recoived for these I stuilents from the Texas Education. Agency based �6 CSISD's dar'iy attendance tuna, kereinafter:. ve, red io as "target Iteventte^; to Brazos County )uvemlc Services. = - -_ D. PqMnt C,Sl$D shall mike payment to the Juvenile Board iluougb.the Brazos County Aadiler. Paymcnf�for the full amount'ircicuadcr shall be.mado payable, to _ Braids Coiut Y,witbht ih*.(30) days after i1to;?invoice issued by the JJAEP Adrninistrdtoc ' VD. TRA1NSPilRTA710N Particirrant TSl3 k=onsibilfty Transportation,of studeak to.and from the JJAEP shaU be the sole responsii la* of CSISD, , CS191b .is responsible for either transporting the students faforning parents, of their resppnsibility lb transport ftir -children to and from the )JAEP. 7[Page CSISD shall ptoAde all necessary security at the student pick up/drop off location(s). Special Education -.studoats for whonk special, tnursportadon is required :by the stadents..IadMdual Education Plan OP) will receive transportation from CSISD: VNI. TRANSITION Apprpaohing a shtdetiNs completion -of hiAertetm at die JJAEP, J)AEP staff Will send CSISD a transition h'te tbat indludes:. ' A. The student'S. grades converted to numeric scores; when'requested -by CSISD, cot mzcompiotions will be reported. B. A behatciar supt{mary, r=gnnmendadons,'and comments - that- suggcsrplacement options dig IMITAEP staff deems apptbpriaty*r.fho student ratuining tb hiAcr G:.. ,Aitendance information; arid, D. Othersc_comin_ cadatioas and comments. IX. PART1AiL IML U)M If any provision. section,.subsection, paragraph, senteneq, olause-orphrase of Ihis MOU, or -the application of same to any, person, or set of circtinrstaacea, is for -any reason Wil by a court'd competent jurisdiction to be.. invalid, void, or unenforceable, tliaremaining provisions sbail j( gontinue in MI force and -effect x TERM This-Agieement;snperscdes all_.prior MOU •agreements. between, these parties and shall be in eaect as' of August I; 2023,.c6ntiniiing ihtotigli, and fircludiag. JuIy31,'21124.; Ti±is Agrceaient i shall automatically renew each year on August i, ;.begriming with August 1; ,2A23, ttaless.nodce 'bf a patty's`- intent not to'tsbw'is sent t6 the -other party prior to.July IP. of that year..The Brazos Countp•Tuvedilc B6ril ai gciio l Districtmay.modii 'this Agreement Wider tcrrhi as specified is a written it@dcnduin to be signed by aU parties. i XI. INTEGRATION i Tliis-Memorandum of Undersfaudlag, together vith the instruments heretofore incorporated by - reference.a6a lire atta-chuiMts'.bcrcto, contains the entizi. agreemeui begvem tfte'pawes with respect to the subject matieir-li eof. No other..agreement, stat*='.tt, or ptoiafse made by or to any.cmpioyee,. officat of icial, or agoat ofany'party, tbat is not. cbiitaincd hcrcin shall be of any force or effect. ,any inodirldedons to the team Itereof'tnust be in viritin$ and signed by the $ I Puke -: F � ' 2023-2024 MEMORANDUM OF UNDERSTANDING BETWEEN BRAZOS COUNTY JUVENILE JUSTICE ALTERNATIVE • EDUCATIONPROGRAM/ACADEMY AND NAVASOTA INDEPENDENT SCHOOL DISTRICT 1. PARTIES This Memorandum of Understanding (MOU)'is entered into by.'and between the Brazos County _ Juvenile Board (Juvenile Board); a political subdivision of the State of Texas, and Navasota .Independent School District ( re "NISD") whose students asubject to placement in the Brazos County i Juvenile Services Academy / Juvenile Justice Alternative education Program': (the Program of JJAEP). It establishes. roles and responsibilities relating to the, Brazos County Juvenile Justice . WItemative Education Program and Navasota •Independent School. District. This Memorandum of ITnderstanding is an inter -local agreement entered into pursuant to Texas Education Code, Chapter 37. and Texas Government Code Chapter 791. . II. PROGRAM ?lie major goals for the Program in providing services for the, :students are -..(I) to provide a .continuum of educational_services; (2) to establish, consistency,, predictability, and appropriateness of student placement following expulsion from their regular school program; (3) to return the -expelled student to a regular school setting as soon as appropriate; (4) to impress upon the -expe'lled student -that there are progressive sanctions for engaging in criminal and. delinquent behavior in the public ; school setting; (5) to provide educational and placement options for the Brazos County juvenile courts; and (G) to enable the expelled student to perform acadcniically at their appropriate grade level. Ill. STUDENT ELIGIBILTY Students will be assigned to the Brazos County Juvenile Services Academy/Juvenile,Justice Alternative Education Program (JJAEP) only as set forth by the provision of this MOU. _ A. Discretionga-Expulsions. Students may be assigned to the JJAEP,when they have beea•'expelled from NISD for ,committing on0'of the offenses listed' in the "Attachment A" deemed to be a discretionary expulsion by the Texas Education ..Code ("TEC'% as .listed under -TBC Section 37 007 (b), (c), (d); {f), or (i), and : Section 37.0081(b) (Discretionary Expulsion). B. Mandatory Expulsion. Students shall be assigned to the JJAEP' when they have ;.;received a.mandatory expulsion from NISD for committing one of the• delinquent or,;, criminal offenses deemed to require'a mandatory expulsion 'under'TEC Section .37.007 (a), (d), itnd E (Mandatory Expulsion). C. 146ti fication Procedures. NISD.shall notify the appropriate local,law enforcement' agency and/or the: juvenile and juvenile department in writing as;soon as practicable " upon NISD's identification of a student who it reasonably believes has engaged in ... 1 JPage delinquent or criminal conduct for which the student will be subject .to mandatory or discretionary expulsion. Such notice shall be given in addition to any notice required under Texas Family. See. 52.441... " D. - Court -Ordered Plac.etnents.. Students may be placed in 'the JJAEP by a Brazos .. County Juvenile'Caurt when they lave been adjudicated or placed on, conditions of release for delinquent conduct. NISD is responsible for providing special education services for.NISD students, as articulated in the students' IEPs and/or..: such services are not provided by the JJAEP. such • :: E.:.. Registered SeX O fenders. Students who are publicly registered sex offer eis. and -residents of Brazos County may be placed by NISD in the JJAEP as'provided m" Subehapter.I of Chapter 37 of the TEC and in accordance with the conditions set out in. IILB.S,oftbis MOU. Only'students who are Brazos County, residents may .,be placed in the JJAEP under this provision. F: Adult Students: ;A student who is 17 years or older (Adult Student)is not eligible for juvenile piobation;services unless the student was on juvenile probation at the'time• of enrollmenC In: the event an Adult Student ,does not meet the JJAEP Program, behavior expectations as determined by the JJAEP Administrator, the student shall be w returned to NISD for disposition. The JJAEP shall riot accept nor keep enioll'ed any ; student who -is 18 years of age or older. G. Mangy and Discretionary Placements. Students expelled into the JJAEP shall only be accepted';or remain in the JJAEP if ordered as a conditiori:of court ordered . ,.. juvenile probation br on a condition of release for "Delinquent Conduct" (as.defined : ' ' b'' Texas Family Code Chapter 51} by a Brazos County juvenile judge or.Braios County juvenile•teferee. Eligibility o£ any. other student.expelled from NISD on a. discretionary, basiswill be determined by the JJAEP and NISD -on a case -by -case ` basis following NISD hearing .on, recommended. expulsion. The. JJAEP will be -notified of such'hearings and percnttted to attend."';`;` IV. STUDENT PLACEMENT Term of Assignment to tho JJAEP A. Term of Assigrime'nt. The discretionary expulsion or'placement order.by NISD shall specify the number of days or term of the expulsion or placement. For the purpose of this Article, one,.&} dyed eighty 6.80) enrolled'instructional days, is:a year.(War).. Minimum placement will be no less than, thirty (30) instructional days but not to exceed -one year unless otherwise.required by law., Students being discharged from th OJAEP'rriay he'released at the- ei d of a gradin period back to NISD. B. Natifheation: The •J.IAEP shall provide a basic schedule of instruction to the home,:.,,. ` - district of each student within five"business-days of enrollment: . C. Mandatory Expulsions. A, student's original term:' of expulsion. for a mandatory offense may not' exceed one (1) caiendar year. , student's'to'tal assignment to the ' ;. JJAEP for the Mandatory Expulsion may not exceed'one (1) year. An exception may :. be:granted,for the expulsion of a student who bhtings,:a firearm to school. A`student ... :. 21Page : . F. I expelled from the student's regular campus for a period of one (1) calendar year in accordance with federal law may be assigned to the JJAEP for one (1) calendar year. Mandatory and Discretionary Placements. A student who is assi*d-t.o the JJAEP Auk to a Mandatory" or, DiscretiQnary.Ex-pulsion -shall be returned to'NISD upon the En si of these events to- occur: The ch9rges are dismissed or reduced to an -offense not eligible.for exWsion. 2.,'.' The student is acquitted. 3. The student is discharged. from juvenile probation or from conditions of A:. release 4. Th6 student completes the term of plabemen.t 5.. The student graduates from high school. 6. The so&nt's assiginent at the JJAEP� reaches one hundred eighty (180) enrolled irkiiictional days; or; The.stude nt 'successfully completes the JJAEP Program. At the discretion of the Brazos County JJAEP, any mandatory, or ,discretionary student may be -returned to their h.6.rhe district for persistent disruption of program . . I -and/or failure to intend school (including leaving t�e campus without permission). Student Releases, JJAEP'9tiff may recommend students ,who demonstrate exemplary perf6u,na"rice f6r early'. release and alternatively,;" may recommend expulsion term extensions for students who do not satisfactorily complete. theJJAE-P program. -Theifinal-determination tb" extend a student's expulsion-termis that of the NISD. A; -student's assignment to. the . JJAEP shall terminate at the earliest st of one of the following dates: L:;Suc-ce'salW"Cbmpleition of the expulsion t 2.Early release pursuant to the preceding paragraph.iar_graph. 3. One of th6 seven "Exit Reasons" described in Texas Juvenile :Justice Departrneini;348 -standards:';' a. --Completed program returned to home school while on probation. b. Completed prograid/ term of probatioii expired. C. Coiripleted program./ term of placement expired. d. GED,completion C. Graduated f, Leftprograiii incomplete. uency reason such as moved,,- ..- 8 Oth6i — left program for non-delifiq death, or medical reason; or, 4.,: The'student's assignment to the JJAEP reaches one hundred eighty, (180) enrolled instructional days _Maximum Student Pop ulation. The maximum student population shall not exceed' enrolled I , - -"thirty (30) studeiits"i"'In the"6v6nt th6 JJAEO population exceeds thirty (30) ; Students the JJAEP. may. 3 IPage 1. Discharge and return discretionary expulsions enrolled at the JJAEP back to NISD to reduce the populatioh; and or, 2. Refuse or deny any new discretionary expulsions from NISD G. Referrals. NISD shall be allowed no more than one (1) discretionary referral.at any one time. H. If any non -Brazos County NISD students are permitted to attend the Brazos County JJAEP. NISD agrto pay the daily rate per st4deht and understands that NISD �ps and/or the yoiith'sparcm. guadian;'or' custodian are'iolely responsiblefor providing the necessary, daily transportation to and from the Brazos County 'JJAEP, V. SPECIAL PROGRAMS Special Education and 504. A. 14a1 kRD or 504 Committee, A_MSD student 4o commits an offense and has been identified by NISD as a disability mayhaving be expelled from NISD only after 9 . a duly constituted: Admission, :'Review and D ('ARD") Coninfittee - determines that the alleged offens6t§ not a rftinife�ation6fthe students disaliility'in accordance with. applicable state and fedeM laws NISD, shall invite the JJAEP Administrator or "the administratoi's -designee to An ARD committee meeting convened to discuis, a NISD student's expulsion. SD �ausfprovidc reasonable notice of the ARD,committee meeting eting to theJAEk'administratoi and to the pirefit consistent with federal and state law.: A copy of the student's current individualized education progiiim . (1EM and.13eliavior InterventlojiPla'n, (BIP) piu4t be provided to tht JJAEP Administrator with the.notice. If the JJAEP Administrator or designed is unable to attend, the-.ARD committee meeting, the JJAEP.rVrc§bqta4tiii'e must be given the opportunity to participate in the meeting through alternative means ive including conference telephone calls.. The JJAEP representative may participate in the meeting to the Went that the;ftieeting relafes-.Io the 'studeni's,placement in the JJAEP and implementation of the IEP or BIP in the JJAEP. Any NISD student who' has been identified as a 504 eligible jible student may be expelled. led. only y after a 504.. committee determines whether the student's disability as if rela�tei'to the alleged om me ged"' misbehavior should result in the student's expulsion. B. Secti6-504=Elig4bie'Students. (1) The JJAEP will ensure, in collaboration with NISD, that a student who is eligible for services under Secti6n 504'of the Rehabilitation Aqpf 1973 is provided services and instruction appropriate toaddres§ his- or her needs, undetermined by a.Section 504 committee. (2) Documefitittion of Section 504 eligibility determinations will be maintained for each, itudent.' C. FnOish as a Second Langdage IEW. (j) The JJAEP, in collaboration witliN19D, will ensure that a student who is non-English speaking or Who speaks English as a second language is provided ESL services and instruction appropriate to address his or, het needs, -as.determined by a language proficiency assessment committee (LPAC). (1) Documentation of LPAC determinations will be maintained for each student. _ D. IRP and BIP. NISD Students with disabilities.':assigned.to the JJAEP will be .......... ...... 411'age provided educational services determined by the ARD Committee, and articulated in the IEP and / or BIP,. such that the'student receive_ s a free and appropriate public.. education as defined by federal and state laws'. and vs further provided herein. The IEP and,/ or BIP must delineate the projected date`for the beginning of services, personnel who will.provide direct and/or related services, the anticipated frequency, .location and •duration of services,' and modifications for the term of the student's 'tenure at the JJAEP. 1 ' ResRonsibility, Ultimately, NISD is responsible to ensure that appropriate programs and services, as articulated in aNISD student's IEP and/or BIP, are piovided'ai the JJAEP continuously; and witliout.disruption..'The Juvenile Board is riot responsible for the proAsion.of special education services, 504 services or LPAC/ESL services. All related services articulated in students' IEPs inirst be.provided by NISD. Related services include speech therapy, - occupational therapy, physical therapy, specialtransportation, in-home/parent training, and sign language' interpreters. 2.' Amendments. The JJAEP Administrator or designee will notify NISD ifthe' JJAEP is unable to implement the services:assigned to it in the IEP and/or BIP of a NISD student NISD will convene an'ARb &i' ittee'meeting, including the appropriate JJAEP personnel,, to reconsider the placement of the student: JJAEP, : or amend the . plans ;as deemed necessary., : Any _, amendments to an IEP and/or BIP of a NISD student wilt be effectuated. through the NISD.ARD Committee.. TheeJJAEP will providea-copy of each special education student's schedule.vY&hhr5 school days ofNISYs request. ' E: Suspected Disability. If a NISD student assigned to the JJAEP. is suspected of having 4' disability - under - the': Individuals with Disabilities R:Education and Improvement Act (IDEIA) criteria, NISD's Child Find procedure will be initiated to -resolve whether an assessment to determine eligibility is necessary. The JJAEP staff: will assist with the completion of the necessary`referral documents. Any NISD''`:`. student determined to qualify for services and protection under IDEA or Section 504, shah be afforded all lawfully required services and protections by NISD to the extent that the JJAEP cannot provide the service and NISD:is notified of the need to provide the service. F. Chanue'ofResidence. Students receiving special'education services prior to their exiiW ion and who 'chae$e residence to another ISD served by the JJAEP shall continue' to be the, responsibility of the expelling ISD for the. duration _of their expulsion. G. Suecial EducationElinibilitv..Inany. instance where aNISD JJAEP, studentwho was_ 'not eligible for spe'ciat education services at the time -of the expulsion and/or who has not previously been admitted. into a special education program, changes residence '. from * expelling, ISD to NISD tnid now qualifies for speciateducati.on services, an ARD Committee_ineelingwill beconvened with representatives from the expelling .. ISD, NISD,. and: JJAEP personnel. When a student is identified as a 'special. education student -anti after consent is obtained for.thht student to receive services; the ISD of the new residence will. accept full responsibility for the expelled student; :claim,Average Daily Attendance (ADA), provide any special education services 51Page -: articulated in the IEP and/or BIP that the JJAEP cannot provide, and be obligated to pay the cost for the placement to the JJAEP. NISD retains the authority to honor or terminate the expulsion and have the student.attend one of the schools witbinNlSD. NISD shall be responsible for the provision of special education services as deemed necessary by the respective evaluation team. H. Accountability. Accountability for NISD students placed at the JJAEP shall remain -with NISD. The eligibility folder will stay with NISD and a working'folder will.bc ... sent to the JJAEP prior to the intake appointment. . I. Addressing Concerns. After placement of a NISD student in the JJAEP, ifthe JJAEP has concerns that.the student's education or behavioral needs cannot be met in the JJAEP program, the JJAEP shall provide written notice of the specific concerns to NISD. NISD will conduct an ARD Committee meeting to reconsider the placement' ofthe student into the JJAEP and to avoid disruption of services and/or an improper . placement. NISD is responsible for providing -notice to the JJAEP and to the parent of `the ARD Committee meeting in compliance, with'federal and state law and advising them of the specified time and location of the ARD' Committee meeting. IF the JJAEP Administrator :or designee is. unable ,to attend the ARD Committee . meeting; the JJAEP representative must be given file opportunity to participate in the meeting through alternative means including conference telephone calls. J. Notices. The notices required in the Article IV; rriust be provided in the native language of the parent or mode of communication used by the parent, in compliance .with federal law. The term "native language" when used with reference to an individual of limited English proficiency, means the language used by the -individual, or in the case of the child, the language normally used by'the parent ofthe child. V. ADMINISTRATION OF STATE -]MANDATED ASSESSMENTS All state -required standardized tests will be administered to students, enrolled of the JJAEP. The following responsibilities are assigned for administration of the tests:. A. I,ist of Students. JJAEP staff will provide NISD with a list of all students from that District enrolled at the JJAEP at.least ten (10)_9chool days. poor;to the.date of administration of state -required standardized tests -and will update NISD in a timely .manner as to any changes to that list through the date of testing. B. Answer Sheets. NISD is responsible for securing_, coding, and delivering all answer sheets to the JJAEP Administrator or designee at least'five (5)-school days before the _ day of standardized test administration. NISD will also provide additional answer documents to cover students that'enroll after the list of students'was provided to NISD. C. Modifications.' -NISD will assist the JJAEP-- staff to ensure :implementation of modifications articulated in the' IEPS and/or BIPs forstandardized testing, as appropriate, for students receiving special education services, and speakers of languages other than English. If the modifications exceed what the JJAEP call reasonably implement, NISD remains responsible -for ensuring that the student has . access to.. the necessary modifications by whatever means NISD deems most ' - -- 61Page Appropriate. D. Retrieving Completed Answer Sheets. The JJAEP is responsible for making necessary arrangements to retrieve all completed student answer sheets attributed to NTSD's students enrolled at the JJAEP. This should occur at least ten (10) school days prior to the state -mandated ship date. E. Submitting 'Answer Sheets. NISD is responsible for obtaining the student answer sheets and is also responsible f-dr returning all answer sheets and test bookletsto the appropriate TEA contracted agent. F. Student Success.Initiati_ve-s, The JJAEP will P.sist NISD in meeting student success initiatives manditcd by state law. This assistance does not include the hiring of additional staff. VI. FUNDING AND BILLING A. .-Mandatoly Expulsions. Funding for ex'pulsi6ns deemed by NISD to be mandatory : for :purposes of Texas EducationCoae Chapter 37:will. be provided by the Texas - Juive-nile-Ju I sdci�. Department("TJJD") for t6's6 students who meet : t the prekcribed TJJD eligibility �riidnt received from TJJD, NISD . requirements. In Addition to the par will pa'Y" for the ait;ndance of such students at. the rate of $27.64 per day. B. Discretionary ExRulsfons. For students who are Discretionary Expulsions pursuant, toTEC Section37.007 (b), (c),(d), (f),or(i), and Section 37.008'(b)NISD shall pay the rate of $f 06.00 per student per day of attendance at the JJAEP. This rate maybe Modified by the Juv6nile Board during the term of this MOU. C. .e '.CoMa Ordered Placements. NISD shall forward fiinds received ,fo r these �Wd'nts.". from the Texas -Education Agency based on NI . SD's daily attendance Tate, hereinafter Services. referred to as "Target Revenue",to Brazos CountyJuve He n -ices. D. Payment. NISD shall make payment to the Juvenile..Board through the:13razos - CountyAuditor. Payment for the full amount hireutidet shall be made payable to -Brazos County within .thirty (39) days after the invoice issued by the JJAEP., .Administrator. I V U. TRANSPORTATION Participant ISD Responsibility. Tiatisportation-bf students to and from the JJAEP-shall be the sole -: responsibility'UNISI). NISD-is responsible for either transporting the students or "•infortriffig parents of their resp 6iisibility -to transport; their childah-,to and from the `JJAEP. NISD shall piovio All necessary security 'oithe student pick up/drop off location(s). 'Special Educatioii students for whom . ,special .transportation is required .by the students Individual Education, Plan (IEP) will• receive,' ransportatio'n"froin NISD. VM.'TRANSITION Apprbaching:a student's completion of his/her'term at the JJAEP,JJAEP staff -will send'NISD a transition file that includes: 71Pa..ge A. " The student's grades converted to numeric scores; when requested by NISD, course completions will be reported. " B. A behavior summary, recommendations, and comments that suggest placement options that the JJAEP staff deems appropriate for the student returning to his/her home campus. C. " _ Attendance information; and, D. Other recommendations and comments. M, PARTIAL'INVALIDIT If any provision, section, subsection, paragmph,:sentence; clause -or phrase of Phis MOU;'or the application of same to any person or'se't of circumstances,"'is for -any reason•held by a court of competent jurisdiction to be invalid; void,or unenforceable, the remaining provis4ons shall continue. in full force and,effect. X. ';'TERM This Agreement'supersedes-allagreements between.th,6 parties and shall-be'in effect as '-. of August 1, 2023, continuing through; and including, July 31,,2024. ' This. Agreement shall automatically renew each year ori-August Pt, 'beginning'with.August 1,;2023, unless notice of a': Party intent not to renew is sent to the other party prior to July 151 of that year. The Brazos County'.JuvenileBoard and NavasotaIndependentSchool District'm modifythis,Agreementunder. . terms its specified in a written addendum to be signed by.all part" N3. •::• ':INTEGRATION - reference and the att chments he eW. contains h entire agreement betwee the parties with respect , I: to •the subject :matter hereof. No, ocher..agreement; statement, or prom' e,made:by onto any employee, officer, official, of agent of any party, that is not confaincd herein shall bo of any force or effect.: Any.modifcations to.the terms hereof must be in writing and signed byahe parties. 81Page, G DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: BRAZOS COUNTY BRYAN, TEXAS NUMBER: 7/11/2023 Request approval from Justice of the Peace Pct.1 for a $100 change fund increase to fill the money drawers to accommodate a total of three (3) fills. Commissioners Court 06/26/2023 False False $0.00 ATTACHMENTS: File Name Description 11W Cash_Drawer_Increase_Pct 1_Kenny_Elliottpdf Cash Drawer Increase, Pct 1 Cover Memo APPR Duane Peters Date County Judge Kenny E. Elliott Justice of the Peace Precinct 1, Brazos County 12845 FM Road 2154 - Suite 180. College Station, Texas 77845 Nailing address P. O. Box 114, Wellborn,.Texas 77881 (979) 695-0136 Fax (979) 6954B42 E-mail: jpl@brazoscountyf r gov DATE: June 26, 2023 TO: Commissioner's Court FROM: Kenny E. Elliott, JP Pet.1 SUBJECT: $100.00 Cash for JP 1 Cash Drawer I am requesting that the Cash Drawer for JP 1 be increased by $100.00. Right now, we have a $200.00 cash drawer with one JP 1 till. We will be moving to the new office, and we will have 3 differenf JP 1 tills, one per clerk at front counter (3 clerks). They will start with S100.00 each in their cash drawer. Sincerely, G f 6067;& .Kenny E. Elliott Justice of the Peace, Pct.1 Brazos County, TX BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT. Expo Complex NUMBER: DATE OF COURT MEETING: 7/11/2023 ITEM: Request approval from the Expo Complex for a $500 increase for the change bags to accommodate various events of various sizes especially during weekends when banks are closed. TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ACTION REQUESTED OR ALTERNATIVES: ATTAGHKENTS. File Name Memo for_cash drawer increase.docx Commissioners Court Jacqueline Foster 07/03/2023 True False $0.00 Requesting approval to Increase the cash drawer from $1,500 to $2,000. Description Zg Memo Cover Memo AMP.0 9 11tja3 Duane Peters Date County Judge ' NMMORANDUM TO: Duane Peters, County Judge Steve Aldrich, Commissioner Pct 1 Chuck Konderla, Commissioner Pct. 2 Nancy Berry, Commissioner Pct. 3 Wanda Watson, Commissioner Pct. 4 FROM: Jacqueline Foster, General Manager, Brazos County Exposition Complex Brazos Valley Fair & Exposition DATE: July 5, 2023 SUBJECT: Request increase cash drawer amount We are requesting approval to increase our cash drawer from $1,500 to $2,000. This change is due to the increase of events at the Expo and high volume of attendees. When we have large shows, it makes it difficult to keep appropriate change for the events. Thank you for your consideration. BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 7/11/2023 ITEM: Approval to increase Diners Club credit card limitfrom $1,000.00 to $5,000.00 for Sergeant Stephan Garon to assist the Brazos County Sheriff's Office with conferences, hotel reservations and other needs. TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ATTACHMENTS: File Name Diners Club increase= _Garkm (002).pdf Commissioners Court Presley Nelson 07/05/2023 False False $0.00 Descrip 'on Credit Card Request Twe Backup Material AM ((1 ag Duane Peters mate County Judge POWERS BROWN,ARCHITECTURE i June 28, 2023 •2130Travis St. .SI YeZM i 713:224:0456 Homton, Texae 7702 713224,0467 fax Wm. Charles Wendt Purchasing Agent Brazos County 200 S. Texas Ave, Suite 352 Bryan, TX 77803 Re: Brazos County Road and Bridge/Fleet ADD SERVICE 01 Dear Charles, The following work does not fall within the scope of basic services as defined in our initial agreement, and will be performed as an additional service. To ensure that we agree, and in the interest of good communication, please indicate below that you approve of these services. Project Scope Revisions to this project include the additional renovation to the existing Ag Extension Bldg. Renovations include a new roof, minimal interior finishes, lighting and ceiling ties, and adjacent electrical work for the garden. The project scope will be Phase 1 of a 2-phase construction project. The existing building is footprint is approximately 3,500 SF of existing office. Project Team Architecture Structural Engineering MEP Engineering Compensation Powers Brown Architecture Dally + Associates DBR Engineers The basic service project fee for shall be based on a percentage of construction cost based on the following percentages: Renovation of Existing Facility 7% of Construction Cost POWERS BROWN ARCHITECTURE 2.100Ttavis Sl, S4t1a.501 I ' 713M4.0456 Houston; Texas 77002 7M,224.0457 fax ALL TERMS IN ORIGINAL CONTRACT REMAIN IN EFFECT & APPLY TO THIS PROPOSAL If you are in agreement with the terms of this proposal, please sign and return one copy to Powers Brown Architecture Best Regards, AJ 8reneman, A ; RID Powers Brown Architecture Principal, Executive Vice President A ted: By: Date: a 3 AGREEMENT BETWEEN COUNTY AND POWERS BROWN ARCHITECTURE NA, LLC (ARCHITECT) THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. THIS AGREEMENT is made on the day of 12022, Between the COUNTY: BRAZOS COUNTY, TEXAS c/o Brazos County Commissioners' Court Attention: County Judge 200 South Texas Ave., Ste. 332 Bryan, Texas 77803 and the ARCHITECT: Powers Brown Architecture NA, LLC 2100 Travis St., Studio 501 Houston, TX 77002 for the following SCOPE OF WORK: The objective is to assist Brazos County with design, construction oversight, and close out/inspection of a variety of projects as the need arises. The summary of work to be performed by the Consultant for various County projects may include services relating to the planning and construction of projects. A detailed Scope of Work will be provided for specific projects. Services to be provided may include some of, but not limited to, the following: 1. Assist the County with development and planning projects. 2. Prepare preliminary project costs. 3. Assist the County in the financial planning for projects. 4. Prepare conceptual designs and review the designs with the County and applicable agencies and prepare preliminary cost estimates based on the conceptual design. 5. Proceed with final design after the County has approved the conceptual design. 6. Complete the necessary detailed design of the project, prepare detailed drawings and specifications, and make approximate estimates of the anticipated final costs based on the final designs. 7. Attend pre-bid/pre-proposal meeting, evaluation meetings, and pre -construction meetings. Agreement Between COUNTY and ARCHITECT Page 1 of 10 8. Provide construction management and inspection services throughout the project. 9. Provide general review and inspection of the contractor's work as construction progresses. 10. Review the contractor's requests for progress payments and advise the County as to extent of the work accomplished as of the date of the request. 11. Review all change orders. 12. Provide warranty inspections after the County accepts the project and prior to the expiration of the contractor's one-year warranty. 13. Provide miscellaneous services to assist the County as needed. 14. This is not an exclusive contract. This contract is for an indefinite delivery and indefinite quantity of services. Brazos County reserves the right to solicit architectural services for projects, or utilize the contract as determined by Brazos County. The COUNTY and ARCHITECT agree as set forth below. ARTICLE I ARCHITECT RESPONSIBILITY 1.1 ARCHITECT'S SERVICE 1.1.1 The ARCHITECT'S services consist of those services performed by the ARCHITECT, ARCHITECT'S employees and the ARCHITECT'S consultants as enumerated in Articles 2 and 3 of this Agreement. 1.1.2 The ARCHITECT'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The ARCHITECT shall submit for the COUNTY' S approval a schedule for the performance of the ARCHITECT'S services which may be adjusted as the Project proceeds and shall include allowances for periods of time required for the COUNTY'S review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the COUNTY shall not, except for reasonable cause, be exceeded by the ARCHITECT or the COUNTY. ARTICLE II SCOPE OF ARCHITECT'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The ARCHITECT'S Basic Services consist of those described in attached Exhibit "A" and incorporated by reference hereto — SCOPE OF BASIC SERVICES TO BE PROVIDED BY POWERS BROWN ARCHITECTURE NA, LLC, TO BRAZOS COUNTY. Agreement Between COUNTY and ARCHITECT Page 2 of 10 ARTICLE III ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in attached Exhibit "A" as Additional Services are not included in the Basic Services. It is expressly understood and agreed that ARCHITECT shall not furnish any of the additional services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such additional services, which have been performed without the prior written authorization of the COUNTY as herein above provided. 3.1.2 Services which could possibly be required, but at the time of this Agreement were yet to be determined and which are not included in the Basic Services or Additional Services as identified and described in EXHIBIT "A", shall be considered Contingent Additional Services. A list of possible Contingent Additional Services that could be needed as the Project proceeds is included at the end of Exhibit "A." 3.1.3 It is expressly understood and agreed that the ARCHITECT shall not furnish any of the Contingent Additional Services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such Contingent Additional Services, which have been performed without the prior written authorization of the COUNTY as herein above provided. ARTICLE IV COUNTY'S RESPONSIBILITY 4.1 The COUNTY shall provide full information regarding requirements for the Project, including a program, which shall set forth the COUNTY's objective, schedules, constraints and criteria. 4.2 The COUNTY shall establish and update an overall budget for the Project, including the Construction Cost, the COUNTY'S other costs and reasonable contingencies related to all of these costs. 4.3 The COUNTY shall designate a representative authorized to act on the COUNTY'S behalf with respect to the Project. The COUNTY, or such authorized representative, shall render decisions in a timely manner pertaining to documents submitted by the ARCHITECT in order to avoid unreasonable delay in the orderly and sequential progress of the ARCHITECT'S service. 4.4 The COUNTY shall give prompt written notice to the ARCHITECT if the COUNTY becomes aware of any fault or defect in the Project or non-conformance with the contract documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a bar or act to estop the COUNTY from exercising any of its rights under this contract. 4.5 Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the ARCHITECT, obtain advice of an attorney, insurance counselor and other consultants as the COUNTY deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the ARCHITECT, - Agreement Between COUNTY and ARCHITECT Page 3 of 10 4.6 The proposed language of certificates or certifications requested of the ARCHITECT or the ARCHITECT'S consultants shall be submitted to the ARCHITEECT for review and approval at least 14 days prior to execution. The COUNTY shall not request certifications that would require knowledge or services beyond the scope of this Agreement. 4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit A incorporated by reference hereto — ITEMS TO BE PROVIDED BY THE COUNTY TO THE ARCHITECT. ARTICLE V PROJECT COST 5.1 DEFINITION 5.1.1 The Project Cost shall be the total cost or estimated cost to the COUNTY of all elements of the Project designed or specified by the ARCHITECT. 5.1.2 The Project Cost shall include the cost at current market rates of labor and materials furnished by the COUNTY and equipment designed, specified, selected or specially provided by the ARCHITECT, plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the work during construction. 5.1.3 Project Cost does not include the compensation of the ARCHITECT and the ARCHITECT'S consultants, financing or other costs which are the responsibility of the COUNTY. 5.2 RESPONSIBILITY FOR PROJECT COSTS 5.2.1 Evaluations of the COUNTY'S Project budget, preliminary estimates of Project Cost and detailed estimates of Project Cost, if any, prepared by the ARCHITECT, represent the ARCHITECT'S best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the ARCHITECT nor the COUNTY has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the ARCHITECT cannot and does not warrant or represent that bids or negotiated prices will not vary from the COUNTY'S Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the. ARCHITECT ARTICLE VI USE OF ARCHITECT'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement by the ARCITECT with the same force and effect as if the COUNTY prepared same. Copies of complete or partially completed mylar reproducible, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement shall be delivered to the COUNTY when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The ARCHITECT may retain one set of reproducible copies of the Agreement Between COUNTY and ARCHITECT Page 4 of 10 documents and these copies shall be for the ARCHITECT'S sole use in preparation of studies or reports for the COUNTY. The ARCHITECT is expressly prohibited from selling, licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written permission of the COUNTY. 6.2 All documents including reports, drawings and specifications prepared by the ARCHITECT pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the ARCHITECT for the specific purposes intended will be at the COUNTY'S sole risk and without liability or legal exposure to the ARCHITECT. Any such verification or adaptation will entitle the ARCHITECT to further compensation at rates to be agreed upon by the COUNTY and the ARCHITECT. 6.3 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the ARCHITECT'S reserved rights. ARTICLE VII TERMINATION, SUSPENSION OR ABANDONMENT 7.1 This Agreement may be terminated by either party upon not less than fourteen (14) days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the ARCHITECT shall be compensated for services performed prior to notice of such suspension. 7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14) days written notice to the ARCHITECT in the event that the Project is permanently abandoned. If the COUNTY abandons the Project for more than ninety (90) consecutive days, the ARCHITECT may terminate this Agreement by giving written notice. 7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of services after completion of the immediately preceding phase, the ARCHITECT may, after giving seven (7) days written notice to the COUNTY, suspend services under this Agreement. 7.5 Failure of the COUNTY to make payments to the ARCHITECT in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 7.6 If the COUNTY fails to make payment when due to the ARCHITECT for services and expenses, the ARCHITECT may, upon seven (7) days written notice to the COUNTY, suspend performance of services under this Agreement. Unless the ARCHITECT receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the ARCHITECT shall have no liability to the COUNTY for delay or damage caused by the COUNTY because of suspension of services. 7.7 In the event of termination that is not the fault of the ARCHITECT, the ARCHITECT shall be compensated for services performed prior to termination, together with Reimbursable Expenses, if any, then due. Agreement Between COUNTY and ARCHITECT Page 5 of 10 ARTICLE VIII MISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms of this Agreement shall be in Brazos County, Texas. 8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitation shall commence to run not later than either the date of Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. 8.3 The COUNTY and the ARCHITECT, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement. Neither the COUNTY nor the ARCHITECT shall assign this Agreement without the express written consent of the other party. 8.4 This Agreement represents the entire integrated agreement between the COUNTY and the ARCHITECT and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the ARCHITECT. 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the ARCHITECT. 8.6 Unless otherwise provided for in this Agreement, the ARCHITECT and the ARCHITECT'S consultants have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. 8.7 The ARCHITECT shall have the right to include representations of the design of the Project, including photographs, among the ARCHITECT'S promotional professional materials. The ARCHITECT'S materials shall not include the COUNTY'S confidential or proprietary information, if the COUNTY has previously advised the ARCHITECT in writing of the specific information considered by the COUNTY to be confidential or proprietary. 8.8 COMPLIANCE AND STANDARDS. The ARCHITECT agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto, and shall use that degree of care and skill commensurate with the surveying profession to comply with all applicable state, federal and local laws, ordinances, rules and regulations relating to the work to be performed hereunder and the ARCHITECT'S performance. 8.9 INDEMNIFICATION: ARCHITECT shall save and hold harmless the COUNTY from and against any and all claims and liability due to activities of the ARCHITECT, its agents or employees, performed under this Agreement and which result from any negligent act, error, or omission of the ARCHITECT, or of any person employed by the ARCHITECT. The ARCHITECT shall also save harmless the COUNTY from and against any and all expenses, including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise, Agreement Between COUNTY and ARCHITECT Page 6 of 10 resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the ARCHITECT, its agents or employees. 8.10 LIQUIDATED DAMAGES: It is acknowledged that the ARCHITECT's failure to achieve substantial completion of the Work within the Contract Time provided by the Contract Documents will cause the COUNTY to incur substantial economic damages and losses of types and in amounts which are impossible to compute and ascertain with certainty as a basis for recovery by the COUNTY of actual damages, and that liquidated damages represent a fair, reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such delay, the ARCHITECT agrees that liquidated damages may be assessed and recovered by the COUNTY as against ARCHITECT and its Surety, in the event of delayed completion and without the COUNTY being required to present any evidence of the amount or character of actual damages sustained by reason thereof; therefore ARCHITECT shall be liable to the COUNTY for payment of liquidated damages in the amount of $500.00 for each day that Substantial Completion is delayed beyond the Contract Time as adjusted for time extensions provided by the Contract Documents. Such liquidated damages are intended to represent estimated actual damages and are not intended as a penalty, and ARCHITECT shall pay them to COUNTY without limiting COUNTY's right to terminate this agreement for default as provided elsewhere herein. ARTICLE IX PAYMENTS TO THE ARCHITECT 9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES 9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic Services shall be made monthly and shall be in proportion to services performed that month within each phase of service. 9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the ARCHITECT'S statement of services rendered or expenses incurred, payment on account of the ARCHITECT'S Additional Services and for Reimbursable Expenses shall be made monthly. 9.3 PAYMENTS WITHHELD 9.3.1 No - deductions shall be made from the ARCHITECT'S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the Work other than those for which the ARCHITECT has been found to be liable. 9.4 ARCHITECT'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses pertaining to Additional Services and services performed on an hourly basis shall be available to the COUNTY or the COUNTY'S authorized representative at mutually convenient times. Agreement Between COUNTY and ARCHITECT Page 7 of 10 9.5 LIMIT OF APROPRIATION 9.5.1 Prior to the execution of this Agreement, the ARCHITECT has been advised by the COUNTY and the ARCHITECT fully understand and agrees, such understanding and agreement being of the absolute essence to this Agreement, that the total maximum compensation that ARCHITECT may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the ARCHITECT hereunder, shall not, under any conditions, circumstances or interpretations hereof, exceed the sum certified as available by the County Auditor in the Auditor's Certificate attached hereto. ARTICLE X BASIS OF COMPENSATION The COUNTY shall compensate the ARCHITECT from funds obtained through current revenue of Brazos County as follows: 10.1 BASIC COMPENSATION 10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as follows: In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 For Additional Services of the ARCHITECT, as described in Article 3, compensation shall be computed as follows: In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. 10.3 COMPENSATION FOR CONTINGENT ADDITIONAL SERVICES 10.3.1 For Contingent Additional Services of the ARCHITECT, as described in Article 3, compensation shall be computed as follows: In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. 10.3.2 Payments shall be made by the COUNTY in accordance with Texas Government Code Chapter 2251. The COUNTY shall pay the ARCHITECT'S invoice as approved by the COUNTY's designee within thirty (30) days after the COUNTY'S designee's approval of the same, provided that the approval or payment of any such invoice shall not be considered to be evidence of performance by the ARCHITECT to the point indicated by such invoice or of receipt or acceptance by the COUNTY of the work covered by such invoice. Agreement Between COUNTY and ARCHITECT Page 8 of 10 ARTICLE XI OTHER CONDITIONS OR SERVICES 11.1 INSURANCE 11.1.1 The ARCHITECT shall file with the COUNTY a Certificate of Errors and Omissions Insurance having minimum limits of One Million and No/100 Dollars ($1,000,000.00) for each occurrence and annual One Million and No/100 Dollars ($1,000,000.00) aggregate. Such Errors and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and No/100 Dollars ($200,000.00) self -insured. Such Certificate shall bear the endorsement "Not to be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The ARCHITECT shall maintain the Errors and Omissions Insurance at all times this Agreement is in effect and for a period of five (5) years after completion of the Project. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.1.2 The ARCHITECT shall also provide Worker's Compensation, automobile and comprehensive general liability policies. The ARCHITECT shall deliver the insurance certificates to the COUNTY. The coverage provided herein shall contain an endorsement providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. If the ARCHITECT has canceled or allowed to lapse any of these insurance policies, then the COUNTY may pay for such insurance and may hold the amount of such payment out of the ARCHITECT's fees or be otherwise reimbursed. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.2 PERIODS OF SERVICE 11.2.1 The ARCHITECT shall begin work immediately upon receipt of the Notice -to -Proceed in writing by the COUNTY or the COUNTY's designee. The project will proceed according to the schedule shown in Exhibit "A." The schedule makes certain assumptions regarding review processes and other activities that are beyond the control of the ARCHITECT. 11.2.2 Working days shall be defined as standard workdays between Monday and Friday, exclusive of holidays. 11.2.3 This schedule assumes an orderly progression of the ARCHITECT'S services. Delays beyond the control of the ARCHITECT may be cause for extension of this period of service, in which case the ARCHITECT shall submit in writing to the COUNTY its request for such extensions a minimum of thirty (30) calendar days prior to the end of the affected service period. 11.2.4 If the COUNTY has requested significant modifications or changes in the general scope, extent or character of the Project, the time or performance of the ARCHITECT'S services shall be adjusted equitably. Agreement Between COUNTY and ARCHITECT Page 9 of 10 This Agreement entered into as of the day and year first written above. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolution extending said authority have been duly passed and are now in force and effect. BRAZOS COUNTY, TEXAS Duane Peters, County Judge Acting by and through the authority of the Brazos County Commissioners Court Attest: County Clerk Approved as to Form: Assistant County Attorney POWERS BROWN ARCHITECTURE by: Principal Agreement Between COUNTY and ARCHITECT Page 10 of 10 DLlRQ�LAST �N��A� THE W0RLD'S BEST ROOF® June 26, 2023 Ms. Kaitlyn Battles Buyer III Brazos County 200 S. Texas Ave. Ste. 352 Bryan, TX 77803 Re: Waterproofing Tape around RTU's on Juvenile Detention Center Dear Ms. Battles: The purpose of this letter is to obtain approval for work performed outside of the original scope of work on this project. Per 4T Partnership suggestion JGA Roofing Systems LLC will install EternalBond Waterproofing Tape associated to the RTU's on three roof areas at Juvenile Detention Center. This price includes mobilization, material handling, all materials associated with the project, field fabrication and installation, labor, profit and overhead. Approximately 200 LF of flexible electrical conduit associated with the RTUs on the three (3) roof areas that the Duro-Last Roofing system was recently installed, at the Juvenile Detention Center. The waterproofing product will be installed in accordance with the manufacturer's instructions. The waterproofing tape will overlap the PVC flashing at the bottom of the conduit. It will be wrapped from the bottom towards the top of the conduit, to ensure a proper water lap. The waterproofing will be installed in this manner from the PVC flashing to the connection between the conduit and electrical disconnect box, associated with the flexible conduit. There is NO WARRANTY, other than any product/material warranty provided by the manufacture of the waterproofing product, to perform up to 200 LF of waterproofing of these flexible conduit lines. Field verification of the actual linear feet of existing electrical conduit is yet to be verified. Either field verification can be performed and this turnkey cost can be adjusted based on field verification, or this dollar amount can be accepted to cover 200 LF and a cost of $7.77 per LF will be added, or subtracted to the Change order, based on actual linear footage of the project. The total cost of material and labor to do this repair work is $1,555.25 estimated subject to change if linear feet are adjusted. If this change order is acceptable, please sign below and e-mail to me. Please feel free to contact me at (800) 248-0280 ext. 2232 or mhammond@duro-last.com if you have any questions. 525 Morley Drive, Saginaw, MI 48601 Phone: 800-248-0280 • Fax: 800-432-9331 • www.duromlast.com Other Locations: Grants Pass, OR • Jackson, MS • Sigourney, IA • Carrollton, TX • Ludlow, MA Best Regards, Gmuoc Marrea Hammond Cooperative Purchasing Coordinator Duro-Last, Inc. Title: CO Lt.N-rY U iA DQ0 E Date: < < a 3 525 Morley Drive, Saginaw, MI 48601 Phone: 800-248-0280 - Fax: 800-432-9331 - www.duro-last.com Other Locations: Grants Pass, OR - Jackson, MS - Sigourney, IA - Carrollton, TX il'u�2 THE WORLD'S BEST ROOF® July 7, 2022 Ms. Kaitlyn Battles Buyer III Brazos County 200 S. Texas Ave., Ste. 352 Bryan, TX 77803 kbattlesp,brazoscountytx.gov 979-361-4285 Office 979-446-9242 Cell Re: Re -Roofing Project for the Brazos County RFP IV Facilities Services, Juvenile Detention, Roads & Bridges, and Sheriff Office Dear Ms. Battles: Duro-Last Roofing has developed the following pricing proposal to re -roof the Brazos County RFP IV in Bryan, Texas. This proposal was developed using Duro-Last's contract number 210205 with The Interlocal Purchasing System (TIPS) and includes the total cost to purchase and install the Duro-Last roofing system. Duro-Last will provide the Duro-Last roofing system and its installation to Brazos County at RS Means pricing using the Bryan City Cost Index. Pricing has been provided by the following authorized Duro-Last contractors: • Jaco Roofing and Construction of Angleton • JGA Roofing Systems of San Marcos • Trumble Construction, Inc. of Texarkana Attached is the Duro-Last specification which defines the work that Duro-Last proposes to complete. When the installation is complete, a Duro-Last Technical Representative will inspect the installation for completeness and conformity to Duro-Last specifications. Following acceptance of the roof, Duro-Last will issue a warranty to Brazos County. The Duro-Last Roofing 20-year NDL warranty provides for the repair or replacement of the roofing system, and the labor to install it, in the event of a defect in the Duro-Last products. The 20-year NDL warranty does have an additional charge to obtain it, which has been included in the proposal. The warranty also does not provide coverage of consequential damages resulting from leaks caused by any defects covered under the warranty. For metal roof areas: When the installation is complete, MBCI will issue a Standard 120- year Weathertightness warranty to Brazos County. 525 Morley Drive, Saginaw, MI 48601 Phone: 800-248-0280 • Fax: 800-432-9331 • www.dirro-last.com Other Locations: Grants Pass, OR • Jackson, MS - Sigourney, IA • Carrollton, TX Page 1 IPA Wi AW�� THE WORLD'S BEST ROOFe Upon completion of each building, Duro-Last will submit a final invoice for payment. Notwithstanding the above referenced base price, all non-Duro-Last materials, including any third -party materials purchased for the project, will be invoiced by Duro-Last to Brazos County at the market price paid by Duro-Last at time of payment to any such third -party supplier. Any alterations or deviation from the scope of work involving extra costs including, but not limited to, additional materials and labor will be executed only upon written change - orders submitted to Duro-Last, which will result in an extra charge over this proposal. The base price does not include any allowances for roof deck replacement or for other hidden damages. Permit costs are included in the base price. The building owner is responsible for obtaining any additional permits, engineering fees, or tests needed to meet state and local codes. The base price includes performance and payment bonds. Any bonds for this project shall only apply for a one-year maintenance period commencing on the date of substantial completion of the project. Bond coverage shall not be extended to the 20- year warranty period subsequent to the one-year maintenance period. Duro-Last Roofing and its subcontractor are not responsible for the following: ■ HVAC alteration and related utility work ■ Lightning, lightning protection, or electrical alterations or recertification ■ Satellite dishes or antenna recalibration ■ Removal of material containing asbestos or asbestos testing ■ Ponded water due to previous existing substrate conditions All material is guaranteed to be as specified. All work will be completed in a workmanlike manner according to standard roofing practices and in accordance with Duro-Last published specifications. Duro-Last Roofing shall not be responsible for delays relating to weather, accidents, or other events beyond our control. If this proposal is accepted, the Duro-Last TIPS price schedule, terms, and conditions will be applied. In addition: I . Brazos County's TIPS membership will need to be verified. 2. A purchase order and tax exempt certificate will need to be issued to Duro-Last Roofing. 3. The purchase order should be clearly marked "Per TIPS Contract'. 4. E-mail the purchase order.in PDF format to TIPS at tigsvoAtips-usa.com for review and approval. 525 Morley Drive, Saginaw, MI 48601 Phone: 800-248-0280 • Fax: 800-432-9331 • www.duro-last.com Other Locations: Grants Pass, OR • Jackson, MS • Sigourney, IA • Carrollton, TX Page 2 R'Os>LAST �N0Q MEN THE WORLD'S BEST ROOF* 5. Duro-Last will issue a Notice to Proceed to the installing contractor after receiving the approved purchase order from TIPS. If you have any questions regarding this proposal, please contact me at (989) 284-5391 or cplyler M-duro-last.com.lf this proposal is acceptable, please indicate the approved option(s), sign below and return with the aforementioned documents. Best Regards, e Chenelle D. Plyler Cooperative Purchasing Administrator Duro-Last, Inc. Jaco Roofing;8� Construction, - - 'JGA Roofing, =S stems . Trutnble, ..' 'LConstructlon':-, - JUVENILE DETENTION Material Labor, Warranty,Fees, Permit, Bond $497,495.49 $436,287.32 $491 545.20 Material ContingencyConUngency $44,060.00 $38 607.00 $43,629.30 Labor ConUnpency $44,060.00 $38,607.00 $43,529.30 Total Cost ❑ $585,616.49 Rr$613,601.32 ❑ $678,603.80 Estimated Days to Completion (After Receiving Materials 35 35 35 Jaco.Roofing & ''CoAtruction •°JGA- R000fing, systems 'fi << r •Trur'ribld-._ ° ;Construction SHERIFF OFFICE Material Labor, Warranty, Fees Permit, Bond $505188.04 $519 843.51 $445,109.94 Material Contingency $44 720.00 $46 027.10 $39,361.70 Labor Contingency $44,720.00 $46 027.10 $ 9,361.70 Total Cost ❑ $594,628.04 ❑ $611,897.71 gr$623,833.34 Estimated Days to Completion (After Receiving Materials 27 27 27 .,! .Jaco Roofing:& 'Construction JGA Roofing _ S stems ' ' f Trumble =Y.; - `Construction ROADS & BRIDGES Material Labor, Warranty, Fees, Permit Bond $362 835.04 $287,,136.66 $259.047.46 Material Contincienev $32,140.00 $25 388.54 $22,883.30 Labor Contin enc $32,140.00 $25 388.54 $ ,883.30 Total Cost ❑ $427,116.04 ❑ $337,913.74 $304,814.06 Estimated Days to Completion (After Receiving Materials 25 25 25 525 Morley Drive, Saginaw, MI 48601 Phone: 800-248-0280 • Fax: 800-432-9331 • www:duro-last.com Other Locations: Grants Pass, OR • Jackson, MS - Sigourney, IA • Carrollton, TX Page 3 ���W c�uRo��.�►�r MP; �� aw® THE W0RLD'S BEST R 0 0 F a .. Jaco,Roofing '& JGA Roofing ;:5 stems _ Trumble :Constructlon.n FACILITIES'`=Gvnstr�]ction-.� Material, Labor, Warranty, Fees Permit, Bond $232 086.92 $177,877.58 $200,147.97 Material ContingencyContingen2y $20,580.00 $15,745.13 $17,731.40 Labor Continaency $20 580.00 ,745.13 $17,731.40 Total Cost ❑ $273,246.92 06$209,367.84 ❑ $236,610.77 Estimated Days to Completion (After Receiving Materials 13 13 13 o Roofing•& . ` Con ction' JGA-Roofing'•`- S • stems r,. ; T e ` • ristruction•-! FOUR BUILDINGS COMBINED Material Labor Warrant Fees, Permit Bond $1,597 60 . $1 421.143. $1,396,850.57 Material ContingencyContingengy $141 500.00 $12 .58 $123,505.70 Labor Contingency 141 500.00 61.58 $123 505.70 Total Cost ❑ $1,880,605. ❑ $1,672, 98 ❑ $1,642,861.97 Estimated Days to Completion (After Receiving Materials 100 100 ALTERNATES, UNIT COSTS, OPTIONS Y, Jaco Roofing'& ,' `1' a'Coris6uctlon , AGA,Roofing' S•stems ' :;, ,.'.'Trumble, ,:Construction Alternate #2 — Replace Gutter & Downs on Facilities Building ❑ $22,919.40 ❑ $13,703.55 ❑ $18,375.90 Alternate #3 -- install 60-mil Duro-Fleece in lieu of 80-mil: $(18,553.80) $(15,113.55) $(38,078.94) Juvenile Detention ❑$(6,481.50) ❑ $(5,279.70) ❑ $(20,273.85) Sheriff Office ❑$ 4,979.07) ❑ $(4,055.85) ❑ $(8,796.68) Roads & Bridges 0$(4,601.76) ❑ $ 3,748.50) ❑ $ 5,748.40) Facilities 0$(2,491.47) ❑ $(2,029.50) ❑ $(3,260.01) Metal Deck Replacement $5.46/sf $15.72/sf $22.92/sf 2x4 Wood Nailer "' ° $3.87/1f $2.4311f 2x6 Wood Nailer .20/1f $3.10/1f 2: ISO Installation $4.91/sf $1.75/sf $2.82/sf 2" EPS Installation $4.91/sf $1.55/sf $2.31/sf Optional Cost #1: Full -Time (8 hrs/Day) ision 06001day $600/day $600/day Option Cost R. Daily Site Nly 0$75/Hour 0$75/Hour 0$75/Hour I - M. NO M--- - a: — Im I Title: Co(,tN-r-1 TUPC,6: Date: 1-7 11 `t 1 a09L a' 525 Morley Drive, Saginaw, MI 48601 Phone: 800-248-0280 - Fax: 800-432-9331 - www.duro-lasl.com Other Locations: Grants Pass, OR - Jackson, MS - Sigourney, IA - Carrollton, TX Page 4 �OF- �'—�a DLJR��LAST MADY THE WORLD'S BEST ROOF® Project Specifications Duro-Last's specification will prevail if there are contradictions between Duro- Last's specification and the consultant's specification. SITE GUIDELINES / Contractor Execution: Facility Services Building 1. Site/ Project Manager: Contractor to provide and maintain a minimum of one (1) non -working Project Manager to oversee operations, safety compliance and coordination with site personnel. Project Manager will report to Owner/Site Representative a minimum of once each morning and once each afternoon to assure site personnel are advised on all areas that construction activity will be taking place, coordination of any Iifting activities and verify any areas of possible moisture entry from prior night or day. Alternate #01: Translucent Panel: Provide Forty (40) 18" diameter (round or square) reflective solar lighting. Alternate 402: Replace, with new, all gutters and Downspouts Alternate #03: 60 mill FB / 60 mill Bareback Unit Cost #01: Provide a Square foot cost for replacement of any deteriorated existing metal roof panels. Unit Cost #02: Provide square foot cost for replacement of Wet / deteriorated existing Flute Fill and insulation. Optional Cost #01: Manufacture FULL TIME (8-hour day) Supervision Optional Cost #02: Manufacture Daily Site Visits 2. Vent Tops and divertors: Contractor to remove and replace all tops and divertors as part of this scope. Contractor to flash with split boot. If the vent is heated contractor to use the Duro-Last dual wall flashing to assure heat pipe has a minimum of 1" separation from flashing membrane. Once properly flashed secure with Panduit ban, seal and install new diverter and vent top. Quantity of 18 each. 3. Perimeter Edge: Contractor to terminate all membrane at edges as follows: a. Gutters: i. Gutters/Downspouts: Contractor to include the cost to detach'and reset gutters and downspouts. Contractor, also, to install 1" wide'/a" steel bracket under the gutter at 8' OC (Bracket to be attached to exterior wall extending under and up the outside face and then turning down into the gutter a minimum of 1"). See "4T Gutter Bracket Detail" attached to this document. Attach bracketing at 8'-12' oc. PK ®ovRoo�►sr AWE �,THE WORLD'S BEST ROOF® ii. Membrane Termination: Contractor to terminate membrane into gutter, using 1-3/4" Fascia Bar with metal cover. iii. Gutters and downspouts Alternate #02 — Provide a cost to replace all gutters and downspouts. b. Rake / Gable edges: Contractor to terminate membrane using 2 Piece All term metal edge and match exterior face to cladding. 4. Existing Translucent Roof panels (20): a. BASE SPECIFICATION -SKYLIGHTS- i. Contractor to install wood curbs at 10 of the existing translucent (FRP) panels. Contractor to flash using fully adhered 80 mill bareback membrane and extend membrane up and over the curbs. Contractor to then install double dome skylight with exterior screen mesh to act as both hail resistant and fall protection. ii. Contractor to cover / install matching R-Panel metal roof panels over the remaining (10) translucent panels that will not receive curbs skylights. b. ALTERNATE #01-Translucent panels- Provide an alternate price to: i. Install matching R-Panel metal roof panels over ALL translucent panels. ii. Provide, prep roofing and install forty (40) 18" diameter (round or square) reflective solar lighting and water proof these in accordance with manufacture's specifications. 5. Project Team Contact Sheet: Contractor to provide a contact sheet listing primary contacts, to include Prime and subcontractor information. A minimum list will include overall project management team members, on site primary team members and emergency contact team members. Email and cell phone contact numbers for all primary personnel to be included on the contact sheet. Contractor to bring to Pre -Construction meeting. If personnel on the Team Contact list should need to change during the process of the project, at a minimum, an email will be generated to Brazos County, 4T Partnership, and Duro-Last notifying all of the changes. 6. Staging area: Contractor will maintain a single designated staging area. All material storage, equipment storage is required to be kept at staging unIess in use. All breaks, Lunches, and safety meetings to be held in staging area at all time. Unless authorized and identified with the Pre -Construction minutes. Contractor will stage equipment, material, and Company/ Crew vehicles in the assigned staging area location. Contractor will. conduct safety meetings, lunch and breaks in the staging'area. Contractor will maintain a Porta John and wash area within the area. Staging area should be marked with safety cones and caution tape to help prevent accidental access by the public. �' "'®r Q[.JA'D >LAS Y.�U THE WORLD'S BEST ROOFe 7. Storage: Contractor is responsible for assuring that all material is secure on the roof and ground. All trash and debris should be bagged on a regular basis. Site should be free of wind-blown wrappers, trash, or debris. Contractor will maintain surrounding grounds with no debris, wrappers, water bottles etc. Contractor will bag all debris unless using a Skytrac and box for debris. At no time may contractor throw or discharge any materials or debris from roof. 8. Signage: Contractor will post one sign at the staging area identifying the site is an active construction site. Signage should include Company name, Office contact (Phone and Email) Site Project Manager name and phone number. 9. Ground Protection: Contractor will mark with cones on the ground whenever working within 10' of the perimeter over doors, exits and vehicle garage doors. Contractor to properly rope off perimeter at all times in compliance with OSHA guidelines. Harness all workers working within a 10' perimeter of roof edge. 10. Rain & Weather: Contractor will have personnel on site or within 15-30 min. from the job site 7 days a week and including Holidays until substantially complete. At any time that the building is exposed to weather (Rain, Wind or Other) Contractor will meet Owner representative to assure all water tie offs are in place and to assure there is no moisture entry into the building. Contractor is responsible for keeping the building in a watertight condition from start of construction until complete. If crew or personnel dispatch for holidays or weekends contractor is required to maintain a minimum of two personnel 15-mile radius to respond, should it rain and to daily inspect of staging area, inspection of roof loaded material and to inspect all water tie offs a minimum of twice daily on non -workdays. 11. Site Safety: Contractor will adhere to all safety requirements while performing work on the site. This will include but not limited to the following: a) Compliance with all OSHA requirements -See attached OSHA Bulletin - Roofing b) Compliance with all County requirements c) Contractor will maintain a clean and orderly staging area throughout execution. Staging area will include a porta john and be clearly marked with cones and caution tape. The area is to be clearly marked to avoid any accidental entry by the public. Contractor will maintain all crew trucks, lifting equipment, ext. in this area. d) Lifting Equipment will always be stored in staging if not being used. Contractor will protect all parking lot surfaces with plywood to prevent any dripping of hydraulic oil or other. Contractor will chain the wheel to the axle when not in use. Contractor will provide a copy of the key or passcode to equipment. Contractor will avoid creating ruts or damage to the surrounding areas, buildings and/or land scape. Any signs of leaking or significant issues with Hydraulic equipment contractor will immediately switch out equipment and do so without interruption to the work. '����� 13URO®L.AS T THE WORLD'S BEST ROOFe e) Contractor will always maintain a fire Extinguisher in the staging area and at the roof where anysgas filled generators are in use. f) Contractor will install all required warning lines and fall protection as required throughout the execution of the work to protect the public and county personnel while on site performing repairs. g) Contractor will provide their own access to and from the roof. Contractor crew is to refrain from entry, interior roof hatch or exit of the building. Only the Project Manager and Crew Superintendent shall access or traffic the building and only with an approved County escort. h) Contractor will install safety at all primary entrances and exits that are to remain open during repairs / construction. i) Contractor will comply with all required work hours and special designated days by the county. Contractor should include and anticipate any costs associated with overtime and night or weekend work to complete this project. No change orders for overtime, weekend or night work will be permitted. All work hours and days of work to be approved by Owner prior. j) Contractor and crew will comply with all Covid-19 rules and procedures while on site performing work. k) Contractor and crew will refrain from any smoking on site. Contractor, Crew and Contractor vehicles will refrain from any drug or illegal substances on person or use while performing work. No alcohol or other on site whether containers are empty or full. This includes person and/or vehicles. 12. Crew Safety Vests: All Contractor personnel on site will wear safety vest to allow ease of identification for building personnel and public. Contractor Crew Superintendent and Project Manager will wear a different colored safety vest for ease of identification of Owner Personnel and the Public. 6. Permit Fee(s): Contractor will include any Permit costs and will include any administration cost for submitting and/for filing for a permit. Should a permit be required the contractor will include all costs for submitting for permit and any cost to collect the permit and post the permit at the appropriate locations. 7. Safety Spotter: Contractor will provide spotter personnel at the front and rear of any lifting equipment when equipment is be moved outside of staging area to assure that no public property or personnel can be damaged or hurt during operation. Contractor will also utilize a spotter any time the crew may be working within 10'- 15' of the perimeter of the roof. Should the contractor be required to expose the roof to below to occupant or public. (i.e., Skylights) Contractor will coordinate with County with County contact for coordination of the Area being exposed. Any such type of area should also be marked with cones to prevent the public from accidently walking into this area. ,'��EDURD®LAS !?� 1�THE WORLD'S REST ROOF® 8. Access: Contractor will provide their own exterior access to the building. All access points are to be removed when contractor is not on site or construction activity is not in process. Anyone accessing thru the building must comply with all COVID- 19 and CDC Guidelines. Contractor personnel will perform temperature checks each day and document each crew member result. 9. Electrical Power: Contractor will supply all the contractor required power for operation of equipment. Contractor is not allowed at any time to use Owners water, electrical receptacle or other in execution of this scope of work. 10. Reconnect/ Disconnect: Contractor is not authorized or allowed to disconnect any Mechanical units on the building. If for any reason the contractor feels it is necessary to disconnect a mechanical unit this must be approved in advance and scheduled with the Owner. 11. Background Information: Contractor will supply all required background information required to comply with Brazos County requirements. 12. Insurance: Contractor will submit proof of insurance (Certificate of Insurance) showing coverage that meets or exceeds all county requirements. 13. Exterior ladder / Stairs: Contractor will include in their proposal and provide their own exterior access to the building. All exterior ladder access is to properly secure when in use and removed during any times the crew is not on scene. 14. Warranty Signage: Contractor will post a sign at the Hatch access or in location of the County choosing to notify anyone who access the roof the Date Installed, Manufacture, Contractor name and phone number, Manufacture warranty period and assembly installed. 15. Occupant Notification: Contractor to post 8 %2 x I I" Notification at access / entry doors and exits notifying public and occupant of work currently active on at this site. 16. Treated Wood: Any and all wood installation or replacement shall be "Treated" to prevent moisture and decay and be compatible will roof membrane and accessories. 17. Warranties: Provide 20-year NDL Warranty and 5-year contractors warranty. CLOSEOUT DOCUMENTS & PAYMENT PROCESSING Contractor will'submit a single and final invoice upon completion of the repairs for Brazos County Roof Repairs- Package H and Road & Bridge Building to include the following: 1. Contractor Warranty: Contractor will provide the Contractor 5-year workmanship warranty for all work performed. 2. Final Inspection 4T Partnership will schedule an inspection with the Contractor and the Owner/County to perform a walk through and inspection of the completed Roof assembly and all areas included in the contractor's scope of work. 4T Partnership will forward '�� "e DUROP-LAST THE WORLD'S BEST ROOF® minutes and documentation of any items in need of correction or repair. Any punch items will be corrected during inspection or can be performed, and contractor can submit photos showing corrective action. 3. Contractor full and final Invoice — Contractor will submit a Final invoice with confirmation of completion of all punch list items and reference RFP II and building name with address. 4. Manufacture "No Dollar Limit Guaranty_ Contractor will submit a copy and provide the Owner with an original of the required 20-year NDL Guaranty. The Guaranty should reference the Correct Owner / Member Name, Building Address and include execution by the Manufacture appropriate representative. 5. "Conditional" Lien Release- Contractor will submit a "Conditional Lien: Release with closeout documents including separate releases for any listed sub -contractors. 6. Performance & Payment Bond- Contractor will submit a copy of the Payment & Performance bond. 7. Punch List Items Documentation- Contractor will provide any necessary punch list / corrective action list and documentation showing each correction if required after the final inspection. 8. Please Brazos County Purchasing requirements for any additional closeout documents. DELIVERY, STORAGE, AND HANDLING - Store all materials in compliance with Manufacture requirements to avoid water damage and store rolled goods on end. Comply with manufacturer's recommendations for job -site storage and protection. If necessary, cover with lose tap or plastic and allow to breath. - Contractor will adhere to all requirements regarding stagging location, site management and occupant safety to assure that both Contractor(s) crew and public / County personnel and the public are protected at all times. - Contractor will supply a duplicate key or Code to operate all equipment being stored on site to facilitate (if necessary) moving this equipment if required by first responders. - Contractor / Crew will prevent any blowing debris throughout the execution of the work. All material will be properly secured. Any material roof loaded must be tied or secured when not performing repairs on site. All debris will be bagged and placed in a receptacle or dump trailer. - Contractor will at no time while positioned on the roof load material or equipment from ridge to eave over entrance and exits of the buildings. JOB CONDITIONS The Contractor preparing a proposal in response to this RFP acknowledges that all work is to be. performed while current activities within these buildings continue or proceed. Contractor will take and include all associated costs for signage, caution tape and safety cones to assure the tenant and public are protected from harm. Proceed with installation work only after substrate is prepared, clean, smooth, and dry. Proceed with installation work only when • weather conditions allow. Follow primary manufacturer's recommendations during application throughout. &M �E Wea THE WORLD'S BEST ROOFe Contractor agrees to schedule work on individual building / Roof area only after verification that the County does not have any pre -schedule events and/or conflicts without penalty or cost to the County. Contractor Project Manager will advise the Member each day on the prior days weather forecast. Each day that the forecast includes a greater than 30% (for that window of time) chance of rain and/or Winds forecast to be in excess of 15-20 mph the contractor will have the option to schedule a "no -work" weather delay day. Contractor is at all times required to maintain a watertight condition on all buildings being repair / under construction. Contractor and his Insurance Company will be responsible for any damage to the interior and/or exterior) caused due to negligence on the contractor's part. The contractor agrees to keep all buildings in' a watertight condition until such time that the Building/Project IN has been substantially completed and closeout documents submitted. COVID-19 / Pandemic: Contractor will adhere to all guidelines, procedures and policies regarding the County's official and published requirements concerning Covid-19 and PPE and include in his/her proposal all necessary costs to comply. DETAILED SCOPE OF WORK Facilities Services Building General Scope of work: 1. Brazos County RFP: Sub -Contractors will submit their proposal in accordance with Duro-Last Manufacturing which will act as the prime contractor. Manufacture and sub -contractor will follow all requirements issued/requested by Brazos County purchasing to include and provide all specified materials, labor and all warranties and guaranties to repair/replace the roof at the Road & Bridges Building 2. Pre -Construction Meeting: Prior to the execution contractor will attend a Pre - Construction meeting (Contractor Project Manager, Superintendent, Manufacture Representative, Owner and Consultant) to review execution, scheduling, and general guidelines for the project. Contractor will submit submittals (PDF, Application Guidelines, Field Drawings, Warranties, Guaranties) prior to the Pre -Construction meeting for all required products and MSDS sheets. Contractor to provide a Project Contact Sheet with names, cell phones and email for all personnel to be involved with scope of work. (Project Manager, Site Project Manager, Crew Superintendent and Office Contact) Contractor should submit a soft copy of these documents no later then10 days prior to this meeting. 3. General Condition: All deviations from the following scope of work, to include unforeseen or hidden conditions, as well as, work associated with unit cost activities, shall proceed ONLY with,prior approval from 4T Partnership and the Brazos County representative. 4. Inspection Existing conditions; Contractor to inspect the existing insulation and decking conditions. Contractor to provide unit cost (square foot $) for wet / deteriorated insulation (to include flute fill) replacement. Contractor to provide unit cost (square foot $) for deck replacement. ���=p� DUROP LAST Awl THE WORLD'S BEST ROOFS 5. Fastener Pull-out Test: Contractor to perform fastener pull test to assure pull out and required spacing for any fasteners. Contractor to perform prior to the Pre -Construction meeting. Contractor to provide pull values at the pre -Construction meeting. 6. Remove and Install execution: a. Front (Office Area) Roof: Contractor to remove existing 40 mill PVC along with all screws and plates. Inspect existing insulation and replace wet or deteriorated, on a unit cost. Prior approval required as described in this document. Mechanically attach an approved I/4" Gypsum Roof Board, over existing EPS and ISO. Stagger all joints. Mechanical attachment to meet manufacture's requirements to achieve 90 lb system per ASCE-7. InstaIl, via adhered attachment, an 80 mil Fleeceback, adhered with CR20 for,entire field of the roof. No peel stop required unless required by Manufacture. b. Main Roof area(s): Contractor to perform chosen option for existing translucent panels. Contractor to lose lay flute fill in flutes of r-panel metal roof with EPS flute fill, contoured, cut to fit in flute. Contractor to install, via mechanical attachment, an approved V4" Gypsum Roof Board, over 1# density EPS flute fill. Stagger all joints. Mechanical attachment to meet manufacture's requirements to achieve 90 lb. system per ASCE-7. Install, via adhered attachment, an 80 mil Fleeceback, adhered with CR20 for entire field of the roof. No peel stop required unless required by Manufacture. c. Contractor will perform all work in accordance with all manufacture guidelines and will maintain a watertight condition while executing the scope of work. The building must remain operationally open and performing its function for the county throughout repairs. During the execution of the scope of work. Contractor will protect the building from moisture entry from start to finish of the scope of work. Contractor will utilize and install night seals at the end of each day to assure and terminate any completed or uncompleted areas daily. Should any of the new assembly become wet remove / damages contractor will replace before proceeding with work. 7. Existing Two-way Vents: Contractor to remove and dispose of. No new two-way vents will be utilized. 8. Wood Nailers: Contractor to install treated new nailer at any or all required locations. 9. New Assembly: a. Main Roof: Flute Fill: Contractor will install, via lose lay and in accordance with manufacture's specifications, 1# density EPS contour cut flute fill pieces. Flute fill will be appropriately sized to fit in the flute per manufacture's specifications. b. All Roofs: Cricketing: Contractor will install cricketing, %" per foot taper, on the "High side" of all curbed penetrations. c. All Roofs: Gypsum Roof Board: Contractor will install, via mechanical attachment, an approved %4" Gypsum Roof Board over the underlying assembly. OURO®L.AST ANEW THE WORLDS BEST ROOFo Mechanical attachment to meet manufacture's requirements to achieve 90 lb system per ASCE-7. All gaps greater than '/a" will be filled prior to membrane installation. d. All Roofs: Field Membrane: Contractor to install 10' wide sheets of 80 mill PVC Fleeceback Membrane. Contractor to adhered membrane, using CR20 adhesive, over the approved'/4 Gypsum Roof Board, mechanically attached to meet manufacture's requirements to achieve 90 lb system per ASCE-7. Assembly is to meet UL listed Impact 4, "Severe" Hail Certification. Contractor to lay out roils and relax each sheet prior to installation Contractor to lightly broom each sheet after install to ensure full embedment of the sheet and adhesive. Install patch were required. Contractor should take care to not over seat the fleeceback in the adhesive which can cause wrinkling. 10. Flashing/Assembly removal: Contractor to remove all roof material down to the underlying insulation. Inclusive of any associated roof products. Before installing new assembly, contractor is to inspect and verify the substrate meets all industry requirements before installing the new assembly. Contractor is to notify the county immediately should they identify any defective items to allow the county to inspect. Contractor Advisory: A number of penetrations may need to be reattached from underneath the substrate as they appear to be dislodged or unsecure. Several may/will require extending to meet the 8" minimum Height. Please review during Pre -Bid walk thru. 11. Metal Ridge Vents: Contractor to replace existing Metal round Vents with Manufacture's pre -manufactured PVC Metal Plenum Vents, 2 Plenum Vents for 1 existing vent. 12. Translucent Panels: Base; Contractor to cover 10 of 20 existing translucent panels with metal panels, matching the existing. Contractor to install 10, new, skylights and associated wood curbing, flash and install double dome skylight and fall protection and secure. Contractor to protect against overdriving screws and damaging skylight frame. Contractor to fill existing translucent panels no longer being used with matching metal decking prior to installation of the new roof assembly. Contractor to provide a price for Alternate #01 in leu of the base specification. 13. Perimeter Edge: Contractor to terminate all membrane as follows: a. Gutter: i. Contractor, as part of the base bid, to include the cost to detach and reset gutters and downspouts. ii. Contractor to terminate membrane into gutter, using 1-3/4" Fascia Bar with metal cover. Contractor, also, to install 1" wide'/4" steel bracket under the gutter at 8' OC (Bracket to be attached to exterior wall extending under and up the outside face and then turning down into the gutter a minimum of 1"). See "4T Gutter Bracket Detail" attached to this document. Contractor will include in his cost all associated cost to tie into below grade drainage, if condition currently exists. AS _ r DL RO>LAST P����e THE WORLD'S BEST ROOF® Contractor Advisory: Contractor should review current overhang of roof and gutter placement. This may require trimming of the original metal overhang. b. Rake / Gable edges: Contractor to terminate membrane using 2 Piece All term metal edge. 14. Penetrations Flashings: Contractor to provide and install split boots and flashings at all non -curbed penetrations to assure each fit snug and tight around the shaft of the penetration. Termination to include Panduit band top seal and back seal. 15. Plumbing Stacks: Contractor to remove existing flashings and install extender on plumbing jacks that are less than 8" (Portals plus) and flash with PVC split boot, Panduit band and seal. 16. Equipment supports: Contractor will provide new equipment supports all existing. Contractor will install new wood 4" x 4" treated wood under the membrane and not on top. All wood supports are to be encapsulated under the membrane. 17. Conduit and Supports: There are no conduit on roof currently. 18. Walk Pads: Contractor is to include in this scope of work to include the installation of Manufacture walk pads at all service sides of Mechanical Units and Roof hatch / Roof access and any deck transitions. If known are obvious contractor to install one walk pad at Owners designated access location. 19. Cylindrical Metal Vents / FIue vents: Contractor to replace all tops and rain collars with new. Seal and mechanically affix each. All flue vent tops are to be replaced. Paint color to be at County choice or selection. 20. Treated Wood: Replace all wood components that are required with Treated wood resistant of rot and decay. All must be compatible with Roof assembly and accessories. 21. DetaiIs: PIease reference details provided for reference for all specified detailing at the end of this document. 22. Specialty / Site Specific Item: Plumbing Stack / Flue Vents - Contractor to reattach all existing flue vents and Plumbing stacks not currently attached below roof deck / substrate. PART 1 GENERAL / SPECIFICATIONS: Facility Services Building 1.1 SCOPE OF WORK A. All manufacture's recommendations and specifications shall be followed in preparing the existing conditions to receive the new roof assembly. ADUROoLAST® I A�®® THE WORLD'S BEST ROOFv B. Front (Office) Roof area: a. Removal of the exposed PVC and mechanical fasteners. Remove all cylindrical flashings. Ridge vents are to be replaced with Manufacture prefabricated Plenum vents, 2 Plenum vents to replace each existing, if applicable. b. Contractor to inspect all existing insulation and flute fill materials. Contractor to provide a unit cost, square foot, to replace any deteriorated flute fill and insulation. Prior approved, as described in 3. "General Conditions", will be required for replacement of existing products. C. Main Roof: a. Existing translucent (skylights): All work associated with Brazos County's selected options regarding the translucent panels shall be performed in accordance with manufacture's specifications. b. Contractor to lose lay install 1# Density EPS Flute fill, contoured cut to fit in the existing R-Panel metal roof flutes. D. All Roofs; Install, via mechanical attachment, an ,approved %a Gypsum Roof Board over the existing insulation (front roof) and lose laid insulation. E. All Roofs; All products should be Manufactured by the Primary Manufacture warrantying the assembly/system. F. All Roofs; Install, via adhered attachment, an 80 mil PVC Fleeceback Membrane, adhered with CR-20 membrane adhesive, with splatter application over primed gypsum roof board. Install screw and plates at all perimeter terminations perimeter edge and curbs / penetrations. G. All Roofs: Perimeter Edge: Perimeter Edge: Contractor to terminate all membrane as follows: a. All Roofs; Gutter: i. Contractor, as part of the base bid, to include the cost to detach and reset gutters and downspouts. ii. Contractor to terminate membrane into gutter, using 1-3/4" Fascia Bar with metal cover. Contractor, also, to install 1" wide'/a" steel bracket under the gutter at 8' OC (Bracket to be attached to exterior wall extending under and up the outside face and then turning down into the gutter a minimum of 1 "). See "4T Gutter Bracket Detail" attached to this document. Contractor will include in his cost all associated cost to tie into below grade drainage, if condition currently exists. b. Rake / Gable edges: Contractor to terminate membrane using 2 Piece All term metal edge. Owner to approve color. Match existing profile and width of existing trim. poe DLROs*JLAST�®�VA�E® THE WORLD'S BEST ROOFe H. All Roofs; Install penetration flashings (split boots only) at cylindrical penetrations. Assure all are properly sized and fit smooth and tight to all vertical flashings. Top seal and back seal. Then install Panduit band and caulk. An use of pitch pans will re wirepre- approval. No pitch pans are to be used. I. All Roofs; Replace all flue vent tops and round curb exhaust vent tops that are exposed and damaged from Hail Exposure. J. All Roofs; Fasteners, adhesives, and other accessories required for a complete roofing installation. K. All Roofs; Traffic Protection. Walk pads to be installed at roof hatch and service side of All mechanical units. Do not install walk pad over membrane laps.(White with yellow striping) 1.2 REFERENCES A. NRCA - The NRCA Roofing and Waterproofing Manual. B. ASCE 7 - Minimum Design Loads for Buildings and Other Structures. C. UL - Roofing Materials and Systems Directory, Roofing Systems (TGFU.R10128). D. ASTM C 1289 - Standard Specification for Faced Rigid Cellular Polyisocyanurate Thermal Insulation Board. E. ASTM D 751 - Standard Test Methods for Coated Fabrics. F. ASTM D 4434 - Standard Specification for Poly (Vinyl Chloride) Sheet Roofing. G. ASTM E 108 - Standard Test Methods for Fire Tests of Roof Coverings. H. ASTM E 119 - Standard Test Methods for Fire Tests of Building Construction and Materials. 1.3 SYSTEM DESCRIPTION A. General: Provide installed roofing membrane and base flashings that remain watertight; do not permit the passage of water, and resist specified uplift pressures, thennally induced movement, and exposure to weather without failure. B. During installation contractor will install night seals to assure the building remains watertight throughout the installation of the roof system. C. Material Compatibility: Provide roofing materials that are compatible with one another under conditions of service and application required, as demonstrated by roofing membrane manufacturer based on testing and field experience. Provide all of the primary manufacture's products. Any products not manufactured by primary manufacture must be submitted for approval prior to delivery to the job site. D. Physical Properties: 1. Roof product must meet the requirements of Type III PVC sheet roofing as defined by ASTM D 4434 and must meet or exceed the following physical properties. 2. Thickness: 80 mil (101 mil including fleece), nominal, in accordance with ASTM A���®�a ®[�F�Q-LAST &WE THE WORLD'S BEST ROOFe 3. Thickness Over Scrim: >_ 41 mil in accordance with ASTM D 7635. 4. Breaking Strengths: >_ 545•lbf. (MD) and >_ 3761bf. (XMD) in accordance with ASTM D 751, Grab Method. 5. Elongation at Break: >_ 34% (MD) and > 33% (XMD) in accordance with ASTM D 751, Grab Method. 6. Tearing Strength: >_ 70 lbf. (MD) and >_ 211 lbf. (XMD) in accordance with ASTM D 751, Procedure B. 7. Low Temperature Bend (Flexibility): Pass at -40 IF in accordance with ASTM D 2136. 8. Linear Dimensional Change::5 0.10% (MD) and 0.10% (XMD) in accordance with ASTM D 1204 at 176 f 2 OF for 6 hours. 9. Water Absorption: <_ 0.1% in accordance with ASTM D 570 at 158 IF for 166 hours. 10. Static Puncture Resistance: 2:331bs. in accordance with ASTM D 5602. 11. Dynamic Puncture Resistance: >_ 14.7 ft-Ibf. in accordance with ASTM D 5635. E. Cool Roof Rating Council (CRRC): 1. Membrane must be listed on CRRC website and meet CRRC requirements. a. Initial Solar Reflectance: >_ 871/6 b. Initial Solar Reflective Index (SRI): >_ 110 F. Insulation 1. Inspect and Reuse existing Insulation currently in place (Front Roof). 2. Loose lay 1 # density EPS Flute Fill (Main Roof} 3. Approved Y4" Gypsum Roof Board Primed (Mechanically attached / 90 LB minimum) 1.4 SUBMITTALS A. Submit under provisions of Section 01300. B. Project Team Contact Sheet with both phone numbers and email. C. Product data sheets on each product to be used, including: 1. Preparation instructions and recommendations. 2. Storage and handling requirements and recommendations. 3. Installation methods. 4. Maintenance requirements. D. Application guidelines for the specific assembly being installed. E. Shop Drawings 'Nm �4�®B`� THE WORLD'S BEST ROOF® Provide shop drawings showing mechanical attachment of insulation attachment. Pull test results and required attachment based on results. F. Verification Samples: For each product specified, two samples, representing actual product, color, and finish. 1. 4" by 6" sample of 80 mill Fleeceback membrane, White. 2. 4" x 6" sample of walkway pad. White with Yellow stripping. 1. Termination bar, fascia bar with cover, drip edge and gravel stop if to be used. 1 Submit PDF of all Counterflashing skirting to be installed at Mechanical units including gauge and profile. 3. Submit fasteners with appropriate sizing for each application to be used at all transitions, flashings, curbs, parapet wall, etc. 4. Product Data Sheets for each product and accessories to be used and installed within the roof assembly. 5. SDS: Contractor to submit copies of all Safety Data Sheets and maintain one bound copy on site throughout the execution of the scope of work. 6. Field Drawings: Contractor to submit all manufacture and/or field drawings for details to be used in the execution of this work. 7. Contractor to submit PDF of all wood components to be used on execution of this work. 8. Contractor to submit PDF and profile drawing for any Metal deck replacement. G. Installer Certification: Certification -from the roofing system manufacturer that Installer is approved, authorized, or licensed by manufacturer to install roofing system. H. Submit Manufacture Guaranty (sample) -Warranty to include all membrane wall flashings, curb flashings, scuppers, downspouts, and perimeter metal termination metal. I. Submit Contractors 5-Year Warranty (sample) 5 QUALITY ASSURANCE A. Owners' consultant will inspect all work a minimum of once to twice per week during the execution of the repairs. Contractor to correct all deficiencies noted during inspection prior to following week inspection. B. Perform work in accordance with manufacturer's installation instructions. C. Manufacturer Qualifications:, A manufacturer is primary (not a toll manufacture) specializing in the production of PVC membranes systems. Maintains an Auditing process including inspection of all warrantied roof before issuance of said warranty. Has '�����a DLJRO®L.�AS ASMA, THE WORLD'S REST ROOFTo registered it products and is listed with both Factory Mutual and UL and has produce these product in excess of 10 years. D. Installer Qualifications: Contractor must be Certified with the Manufacture, be able to issue Manufacture "NDL" Warranty, Capable of issuing a Payment and performance bond and has a minimum of 10 years install (successively) specified system/assembly. Note: See additional contractor requirement within the RFP requirements. E. Source Limitations: All products to be sold and tested by the primary Manufacture. F. There shall be no deviations from the roof membrane manufacturer's application specifications and/or these specifications without written approval prior.. NRCA guidelines will be followed as a minimum. G. Contractor to submit copies of all Manufacture inspections (following week) to Owner and 4T Partnership. 1.6 REGULATORY REQUIREMENTS A. Conform to applicable code for roof assembly wind uplift and fire hazard requirements. B. Fire Exposure: Provide membrane roofing materials with the following fire -test -response characteristics. Materials shall be identified with appropriate markings of applicable testing and inspecting agency. 1. Exterior Fire -Test Exposure: a. Class A: ASTM E 108, for application and roof slopes indicated. 2. Fire -Resistance Ratings: Comply with ASTM E 119 for fire -resistance -rated roof assemblies of which roofing system is a part. 3. Conform to applicable code for roof assembly fire hazard requirements. C. Wind Uplift: 1. Roofing System Design: Provide a roofing system designed to resist 90 LBS uplift pressures calculated according to the current edition of the ASCE-7 Specification Minimum Design Loads for Buildings and Other Structures. 2. All installations to meet or exceed manufacture's requirements for 90 LBS minimum. 1.7 PRE -INSTALLATION MEETING A. Convene meeting not less than two weeks before planned or scheduled start date for work of this section. B. Review methods and procedures related to roof deck construction and roofing system including, but not limited to, the following. 1. Pre -Construction Meeting: Owner, Consultant, Manufacture representative, roofing installer, roofing Site Project Manager, Superintendent and any office personnel and any Contractor sub -contractors. �."'m�'� DUPOoLAST DWI THE WORLD'S BEST ROOFe 2. Contractor to provide three copies of all SDS Sheets. 3. Contractor to submit all submittals no less than one week prior to pre -construction meeting. 4. Contractor to furnish/submit a list of all Sub -Contractors and Contacts. 5. Contractor to provide/submit a Project Contact list at the pre -con. 6. Contractor to provide/submit an Occupant notification sheet on letter head with contact numbers to advise public and occupant of upcoming construction and dates for work. 7. Review and finalize construction schedule and verify availability of materials, installer's personnel, equipment, and facilities needed to make progress and avoid delays. 8. Verify location of staging area. 9. Verify the location of Contractor access on to the roof and existing. 10. Discuss and review all safety requirements. 11. Discuss all loading of materials and securement of materials on roof and in staging area throughout project. 12. Examine deck substrate conditions and finishes for compliance with requirements, including flatness and fastening. 13. Review structural loading limitations of roof deck during and after roofing. 14. Review base flashings, special roofing details, roof drainage, roof penetrations, equipment curbs, and condition of other construction that will affect roofing system. 15. Review governing regulations and requirements for insurance and certificates if applicable. 16. Review temporary protection requirements. for roofing system during and after installation. 17. Review roof observation and repair procedures after roofing installation. 18. Review all execution specific requirements listed in the execution section of the scope of work. 1.8 DELIVERY, STORAGE AND HANDLING A. Prior to delivery of Material Contractor is to inspect the underside of the substrate to identify any locations where material placement should be limited if suspect. Contractor to'also identify any incumbrances attached, hanging or otherwise at -risk during installation. B. Deliver roofing materials to Project site in original containers with seals unbroken and labeled with manufacturer's name, product brand name and type, date of manufacture, and directions for storing and mixing with other components. C. Store liquid materials in their original undamaged containers in a clean, dry, protected location and within the temperature range required by roofing system manufacturer. Protect stored liquid material from direct sunlight. i AwAwl oc.rRo®LAST THE WORLD'S BEST ROOFS D. All products sensitive to temperature and /or exposure to the elements prior to use shall be kept in appropriate containers or brought out daily to job site. E. Protect roof insulation materials from physical damage and from deterioration by sunlight, moisture, soiling, and other sources. Store in a dry location. Comply with insulation manufacturer's written instructions for handling, storing, and protecting during installation. Once on site if necessary, cut shrink wrap to allow material to breath and cover with a tarp. F. Store roof materials and place equipment in a manner to avoid permanent deflection of deck. G. Store and dispose of solvent -based materials, and materials used with solvent -based materials, in accordance with requirements of local authorities having jurisdiction. H. All material on the roof to be secured to prevent any wind-blown debris. 1.9 WARRANTY A. Contractor's Warranty: The contractor shall warrant the roof application with respect to workmanship and proper application for Five (5) years from the effective date of the warranty issued by the manufacturer. B. Manufacturer's Warranty: Must be no -dollar limit type and provide for completion of repairs, replacement of membrane or total replacement of the roofing system at the then - current material and labor prices throughout the life of the warranty. In addition, the warranty must meet the following criteria: 1. Warranty Period: 20 years from date issued by the manufacturer. 2. No exclusion for Ponding water 3. Warranty shall not place excessive requirements on Owner to maintain Manufacture Warranty. 4. Acts of God, Vandalism to be excluded. 5. No exclusion for damage caused by biological growth. 6. Issued direct from and serviced by the roof membrane manufacturer. 7. Transferable for the full term of the warranty. PART 2 PRODUCTS 2.1 MANUFACTURER A. Contractor to identify Manufacture Name and certification on the RFP Contractor proposal form. B. All proposals submitted must be on the provided RFP Proposal form and completed correctly. C. Contractor shall inspect the building thoroughly and verify all required details and scope to perform the work and supply the specified Scope of Work and Warranties. D. Approved Manufactures: GAF Materials Corp / Duro-Last Roofing L?Li140 -LAST. �ROM�� 1 � TIDE W0RLD'S BEST ROOFe 2.2 ROOFING SYSTEM COMPONENTS A. Roofing Membrane: Manufacture PVC Fleeceback Membrane conforming to ASTM D 4434, type III, fabric -reinforced, PVC, NSF/ANSI 347 Gold or Platinum Certification, and a product -specific third -party verified Environmental Product Declaration. Membrane properties as follows: 1. Removal of existing PVC 40 mill membrane Roof Membrane including existing screws and plates, penetration flashings, curb flashings and all associated fasteners down to the underlying assembly. (Front Rooj) 2. InstaIlation of cricket (where required) reuse existing insulation and install an approved % " gypsum cover board (primed) mechanically attached with screws and metal plates in accordance with Manufacture requirements. 3. Membrane: a. Install 80 mill PVC Fleeceback membrane in CR20 adhesive (field) / 80 mill PVC bareback membrane at all vertical walls / curbs using Solvent -based adhesive. 4. Exposed Face Color: a. White. 5. Products recycle content 7% post-industrial and 0% post -consumer. B. Accessory Materials: Provide accessory materials supplied by or approved for use by Manufacturer. 1. Sheet Flashing: Manufacturer's standard reinforced PVC sheet flashing. 2. Install, via mechanical attachment, the approved 1/ " gypsum cover board, then the 80 mil bareback via adhered attachment, at all curbs using solvent -based adhesive. Install fabricated corners for all curb corners. a. Stack Flashings. Contractor to use split boots only. b. Metal Ridge Vent: Provide Manufactures prefabricated Metal ridge vent to replace existing. c. Inside and Outside Corners. d. Vinyl Coated Metal Scupper with collection box and downspout e. PVC Metal Clad overflow scuppers w/ picture frame 3. Sealants and Adhesives: Compatible with roofing system and supplied by Manufacture, Inc. a. Fleecback adhesive CR-20 Membrane Adhesive. (Field membrane) b. Solvent -Based adhesive (walls and Curbs) c. Manufactures 20-year type sealant. d. PVC Matic. 4. Cover Board- approved 1/ " Gypsum Roof Board 5. Fasteners and Plates: Factory -coated steel fasteners and metal or plastic plates meeting corrosion -resistance provisions in FMG 4470, designed for fastening LAST DIVA; THE WORLD'S BEST ROOFe membrane and insulation -to substrate. Supplied by Primary Manufacture a. #14 and #1 S Heavy Duty Fasteners. (Contractor to verify appropriate length fastener for both Metal deck and Wood Deck) b. 3-inch Metal Plates. (Barbed) 6. Termination and Edge Details: a. Install 2 Piece All Term Edge metal at rake terminations. b. Turn membrane into gutter and secure with 1-314 " Fascia Bar metal cover. 7. PVC Clad Metal: Supplied by Primary Manufacture C. Walkways: 1. Provide non-skid, maintenance -free walkway pads in areas of heavy foot traffic and around mechanical equipment. a. Walk Pads b. Walk pads to be installed at all access points and service side of all Mechanical units. Walk pads to be cut to avoid being installed over any field or wall to deck flashings. 2.3 ROOF INSULATION ACCESSORIES A. General: Provide roof insulation accessories approved by the roof membrane manufacturer and as recommended by insulation manufacturer for the intended use. B. Fasteners: Provide Manufacture factory -coated steel fasteners and metal or plastic plates meeting corrosion -resistance provisions in FMG 4470, designed for fastening insulation and/or insulation cover boards in conformance to specified design requirements. C. Insulation Cover Board: 1. Glass -mat -faced, water-resistant gypsum substrate conforming to ASTM C 1177/C I I77M, DensDeckg Prime Roof Board as manufactured by Georgia-Pacific Corporation. Or Manufacture's Approved Equal. a. Y4 inch thick Dens Deck PART 3 EXECUTION 3.1 EXAMINATION A. Verify that the surfaces and site conditions are ready to receive work. B. Verify that the deck is supported and secured. C. Verify that the deck is clean and smooth, free of depressions, waves, or projections, and properly sloped to drains, valleys, and/or gutters. D. Verify that the deck surfaces are dry and free of standing water, ice, or snow. E. Verify that all roof openings or penetrations through the roof are solidly set. F. If substrate preparation is the responsibility of another contractor, notify Architect of unsatisfactory preparation before proceeding. a C�t.1140-L.�4►S 260N 1 TOPE W0RLD'S BEST ROOFe 3.2 PREPARATION A. Clean surfaces thoroughly prior to installation. B. Prepare surfaces using the methods recommended by the manufacturer for achieving the best result for the substrate under the project conditions. C. Surfaces shall be clean, smooth, free of fins, sharp edges, loose and foreign material, oil, grease, and bitumen. 3.3 INSTALLATION A. Install any tapered board first where allowable or under approved Gypsum Roof Board. (where required) B. Install insulation in accordance with the roof manufacturer's requirements. C. Insulation Cover Board: approved Gypsum Roof Board 1. Use only fasteners, stress plates and fastening patterns accepted for use by the roof manufacturer. Fastening patterns must meet applicable design requirements. a. Install fasteners in accordance with the roof manufacturer's requirements. Fasteners that are improperly installed must be replaced or corrected. b. Attach boards in parallel courses with end joints staggered 50% and adjacent boards butted together with no gaps greater than '/a inch. c. Attach boards over existing EPS and ISO. d. At gutters tapper the last 4' of insulation to assist with drainage. D. Roof Membrane: 80 mill PVC Fleeceback and Bareback Membrane. 1. Fully adhered fleeceback membrane in field with CR20 adhesive 2. Curbs and Walls fully adhere Bareback membrane with Solvent -based adhesive. 3. Cut membrane to fit neatly around all penetrations and roof projections. 4. Unroll roofing membrane and positioned with a minimum 6-inch overlap along the selvage edge. Roll ends must be butted together and membrane of the same mil thickness, without fleece backing, must be used to form the end lap. 5. Apply adhesive in accordance with the roof manufacturer's requirements. 6. Apply adhesive in splatter pattern. 7. Follow guidelines outlined in the adhesive's Product Data Sheet. 8. Read the adhesive's Safety Data Sheet (SDS) prior to using the adhesive. E. Seaming: 1. Weld overlapping sheets together using hot air. Minimum weld width is 1-1/2 inches. 2. Check field welded seams for continuity and integrity and repair all imperfections by the end of each workday. F. Membrane Termination/Securement: All membrane terminations shall be completed in accordance with the membrane manufacturer's requirements. 1. Provide securement at all membrane terminations at the perimeter of each roof level, -ARMS; DURO,6�-LAST MEN THE WORLD'S BEST ROOF® of section, curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition. ' 2. Provide securement at any angle change where the slope or combined slopes exceeds two inches in one horizontal foot. G. Flashings: Complete all flashings and terminations as indicated on the drawings and in accordance with the membrane manufacturer's requirements. 1. Provide securement at all membrane terminations at the perimeter of each roof level, roof section, curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition. a. Do not apply flashing over existing thru-wall flashings or weep holes. b. Secure flashing on a vertical surface before the seam between the flashing and the main roof sheet is completed. c. Extend flashing membrane a minimum of 6 inches (152 mm) onto the main roof sheet beyond the mechanical securement. d. Use care to ensure that the flashing does not bridge locations where there is a change in direction (except where the parapet meets the roof deck). 2. Penetrations: a. Flash all pipes, supports, soil stacks, cold vents, and other penetrations passing through the roofing membrane as indicated on the Drawings and in accordance with the membrane manufacturer's requirements. b. Utilize split boots by the membrane manufacturer. c. Existing Flashings: Remove when necessary to allow new flashing to terminate directly to the penetration. d. All plumbing stacks to receive properly size "Split" boots and fit snug from field to top of the shaft. Terminate using Panduit band, back seal,. and top seal. e. Contractor to extend any plumbing stacks using portals plus extenders. f. Contractor to verify all are attached under the substrate prior to flashing. H. Edge Details: 1. Extend membrane to an into Gutters. Terminate using 1-3/4" Fascia Bar metal cover. Seal with sealant as required. 2. All Term Metal Edge membrane (At all parapet wall transitions) per manufacture's specifications. 3. Coordinate installation of metal flashing and counter flashing specified in Section 07620. 4. Manufactured Roof Specialties: Coordinate installation of copings, counter flashing systems, gutters, downspouts, and roof expansion assemblies specified in Section 07710. I. WATER CUT—OFFS / NIGHT SEALS REQUIRED AT CONCLUSION OF EACH CREW DAY: RO 11 THE WORLD'S REST ROOF9 1. Provide water cut-offs on'a daily basis at the completion of work and at the onset of inclement weather. ' 2. Provide water cut-offs to ensure that water does not flow beneath the completed sections of the new roofing system. 3. Remove water cut-offs prior to the resumption of work. 4. The integrity of the water cut-off is the sole responsibility of the roofing contractor. 5. Any membrane contaminated by the cut-off material shall be cleaned or removed. J. Walkways: 1. No walk pads may be installed over field or flashing laps. 2. Install walkways in accordance with the membrane manufacturer's requirements. 3. Provide walkways at all access points, deck area changes and at service side of all units. 4. Install walkway pads at roof hatches, access doors, rooftop ladders and all other traffic concentration points regardless of traffic frequency. Provided in areas receiving regular traffic to service rooftop units or where a passageway over the surface is required. 5. Do not install walkways over flashings or field seams until manufacturer's warranty inspection has been completed. 3.4 FIELD QUALITY CONTROL A. Site inspection weekly and/or bi-weekly as required by Owner's representative. B. Owner will have the option to require full time inspection throughout the execution of this scope of work. Full time inspector must be on site at all times work is occurring. C. All manufacture inspections: Contractor/Manufacture to provide a copy to the Consultant and Owner. D. Final inspection will not be scheduled until contractor has confirmed Manufacture inspection and issuance of the warranty (20 Year NDL Guaranty) and Contractor 5-Year warranty. E. Upon receipt or confirmation of Manufacture successful completion and issuing of the NDL Warranty Contractor will schedule with the County and consultant to perform a final inspection. Any defects noted in final inspection will be repaired by the contractor. If the county so desires the Consultant can perform a follow-up final. Any cost for a required third inspection would be at the cost of the Contractor. 3.5 PROTECTION A. Protect installed roofing products from construction operations until completion of project. B. Where traffic is anticipated over completed roofing membrane, protect from damage using durable materials that are compatible with membrane. i MEMT!•!i: WORLD'S BEST ROOF® C. Contractor will be responsible; for cleaning any membrane thaM. t is marked or damaged by foreign material spillage or otherwise. Contractor may at his own cost be required to wash the service of the membrane should this be identified or marked during the final inspection. D. Contractor shall clean/remove all asphalts, rubber tire or other marks from the finished membrane prior to closeout. All adhesive or caulk shall also be removed prior to acceptance. E. Repair or replace all punch list items prior to closeout documents. This would include all roofing issues as well as repair of the staging area and remaining material must be removed from site.,. Contractor Alternate / Unit Cost Pricing for Proposal: • Provide a cost for Alternate #01— Provide Forty (40)18" diameter (round or square) reflective solar lighting. • Provide a cost for Alternate #02 - Replace, with new, all gutters and downspouts. • Provide an Alternate cost for Alternate #03: 60 MIL membrane, in leu of 80 MIL membrane. • Provide a unit cost (square foot) for Metal decking (match existing). • Provide a unit cost (square foot) for existing insulation / flute fill replacement (front roof) END OF SCOPE OF WORK & SPECIFICATION BRAZOS COUNTY Facility Services Building Site guidelines / Contractor Execution: Brazos County Juvenile Detention: 1904 W. HWY 21 Bryan. TX 77803 1. Contractor Proposal Form: Contractor to submit RFP proposal to Duro-Last. Duro-Last to be the prime contractor and submit to Brazos County No other forms will be accepted. (SEE PROVIDED CONTRACTOR PROPOSAL EXCEL) 2. General scope of work overview: A. Existing coated PVC Roofing systems: Existing Roof Core = PVC membrane over %Z" fanfold recover board over original BUR roof system over ISO over steel deck (S.S" Overall). Contractor to remove existing PVC single ply 40 milI PVC membrane and Temporary Coating and all membrane screws and plates down to the underlying Built-up Roof. Built-up roof to remain. Contractor to remove any loose aggregate existing on the original Gravel BUR system. Install new, via mechanical attachment, an approved '/a" gypsum roof board, over BUR (Existing) using appropriately sized screws, in accordance with published manufacture's specifications. Metal insulation plates are required. Fasten in accordance with manufacture's requirements to achieve 90 lb. system per ASCE-7. Adhere 80 mil Fleeceback using CR20 adhesive (Splatter pattern). No peel stop required unless required by Manufacture. Install adhered 80 Bareback, over mechanically attached roof board and adhere using Solvent Grip THE WORLD'S BEST ROOF,@ Spray or Solvent Based SBIV adhesive on all vertical surfaces (Wall and curb Flashings). B. Existing R-Panel Metal Gym Roof: Contractor to lose lay minimum EPS W flute fill materials in flutes to flush with the top of the existing flutes. Contractor to install, via mechanical attachmbnt, an approved VV gypsum roof board over the flute fill. Metal insulation plates are required. Fasten in accordance with manufacture's requirements to achieve 90 lb. system per ASCE-7. Adhere 80 mil Fleeceback using CR20 adhesive (Splatter pattern). No peel stop required unless required by Manufacture. Gable edges = All term edge metal. Contractor, also, to install 1" wide VV steeI bracket under the gutter at 8' OC. Bracket See Gym roof separate scope. Terminations will be gutter edges = 1434" Fascia Bar to turn onto outside face of gutter a minimum of 2" extend across outside face and underneath gutter. Bracket to then attach into exterior wall of building with a minimum of two anchors / fasteners. See "4T Gutter Bracket Detail" attached to this document. 3. Flashings: All flashings to be counter flashed by 2" min. Any vertical term bar to receive metal cover. 4. Scope of work includes Contractor is to perform this work on the Juvenile Detention. Building (See site Diagram- Exhibit A). This scope of work and proposal does not include any other roof areas;at this time. Contractor to prevent foot traffic and/or damage to other roof areas not currently part of this scope of work. 5. Existing Assemblies: a. Roof Coring Confirmed: The existing/exposed assembly includes the coated, exposed PVC Membrane (40 mill) mechanically attached over a coverboard (Fanfold). Directly below the exposed single ply there was a multi -ply, Gravel surfaced, BUR/Modified Roof Membrane over 1" of wood f ber/perlite and ISO Insulation (overall thickness at core = 5.5"). b. Roof Coring Confirmed: Gym — R-Panel Metal roof 6. Site/ Project Manager: Contractor to include and provide in their proposal a Full Project Manager. Contractor will maintain a minimum of one (1) fulltime non -working Project Manager to oversee operations, safety compliance and coordination with site personnel always while under construction. Project Manager will report to Owner/Site Representative a minimum of once each morning and once each afternoon to assure site personnel are advised on all areas that construction activity will be taking place, coordination of any lifting activities and verify any areas of possible moisture entry from prior night or day. 7. Project Team Contact Sheet: Contractor to provide a contact sheet listing primary contacts, to include Prime and subcontractor information. A minimum list will include overall project management team members, on site primary team members and emergency contact team members. Email and cell phone contact numbers for all primary personnel to be included on the contact sheet. Contractor to bring to Pre -Construction meeting. If personnel on the Team Contact list should need to change during the process of the project, at a minimum, an email will be generated to Brazos County, 4T Partnership, and Duro-Last notifying all of the changes. 8. Staging area: Contractor will maintain a single designated staging area. (as provided by Brazos County) All material storage, equipment storage is required to be kept at staging DURO THE WORLD'S BEST ROOFe unless in use. All breaks, Lunches, and safety meetings to be held in staging area at all time. Unless authorized and identified with the Pre -Construction minutes. Contractor will stage equipment, material, and Company/ Crew vehicles in the assigned staging area location. Contractor will conduct safety meetings, lunch and breaks in the staging area. Contractor will maintain a Porta John and wash area within the area. Staging area should be marked with safety cones and caution tape to help prevent accidental access/entry by the County personnel or by the public. 9. Storage: Contractor is responsible for assuring that all material is secure on the roof and ground. All trash and debris should be bagged on a regular basis and removed from the site. Site should be free of wind-blown wrappers, trash, or debris. Contractor will maintain surrounding grounds with no debris, wrappers, water bottles etc. Contractor will bag all debris. At no time may contractor throw or discharge any materials or debris from roof. Trash bin should be covered any time items are not being put into the bin. 10. Signage: Contractor will post one sign at the staging area identifying the site is an active construction site. Signage should include Company name, Office contact (Phone and Email) Site Project Manager name and phone number. 11. Rain & Weather: Contractor will have personnel on site or within 15-30 min. from the job site 7 days a week and including Holidays until substantial completion. At any time that the building is exposed to weather (Rain, Wind or Other) Contractor will meet Owner representative to assure all water tie offs are in place and to assure there is no moisture entry into the building. Contractor is responsible for keeping the building in a watertight condition from start of construction until complete. If crew or personnel dispatch for holidays or weekends contractor is required to maintain a minimum of two personnel on site for inspection of staging area, inspection of roof loaded material and to inspect all water tie offs a minimum of twice daily. 12. Site Safety: Contractor will adhere to all safety requirements while- performing work on the site. This will include but not limited to the following: a. Compliance with all OSHA requirements -See also attached OSHA Bulletin - Roofing b. Compliance with all County requirements 13. Sub -Contractors: Contractor will provide company / individual names for all non - employee sub -contractors that contractor plans to utilize in performing this work. Failure to provide each on contractor's proposal form could be cause for termination. All sub- contractors will be required to provide conditional lien releases prior to any submission of payment. 14. Staging Area: Contractor will maintain a clean and orderly staging area throughout execution. Staging area will include a porta john and be clearly marked with cones and. caution tape. The area is to be clearly marked to avoid any accidental entry by the public. Contractor will maintain all crew trucks, lifting equipment, ext. when that are not in use. Contractor/Crew will use the staging area for all breaks, lunch and/or safety meetings. _WA 2 QURo'>LAsr MIND®®� THE WORLD'S BEST ROOF@ 15. Lifting Equipment / Cranes: Lifting Equipment will always be stored in staging if not being used. Contractor will protect all parking lot surfaces with plywood to prevent any dripping of hydraulic oil or other. Contractor will chain the wheel to the axle when not in use. Contractor will provide a copy of the key or passcode to equipment. Contractor will avoid creating ruts or damage to the surrounding areas, buildings and/or land scape. Contractor will include in his proposal all permitting including any city, state, or county fee's for operating and access for loading this roof area. 16. Fire Extinguisher: Contractor will always maintain a fire Extinguisher in the staging area and at the roof where any gas filled generators are in use along with Heat Gun equipment. 17. Fall Protection: Contractor will install all required warning lines and fall protection as required throughout the execution of the work to protect the public and county personnel while on site performing repairs. When working above entrance and exit doors place a spotter on the ground to protect occupant and public. 18. Contractor / Crew access: Contractor will provide their own access to the roof. At the end of each day contractor will take down any ladder access and properly secure as to prevent someone from using when not on site. Ladder should be properly placed to avoid traffic over areas not in the scope of work and should be secured for safety. 19. Construction Notification /Pedestrian protection: Contractor will install safety cones along sidewalk leading up to all entrances and exits where the contractor may be working overhead. If working directly over entrance and/or exists of the building Contractor may be required to post a safety monitor on the ground to protect the public and County personnel. Contractor understands that the building is to remain open throughout repairs/construction on the roof. 20. Holidays/Work hours: Contractor will comply with all required work hours and special designated days by the County may have during repairs. If the County personnel have a holiday during construction the County will have the sole right to determine if the Contractor can proceed with work or delay until County personnel return. The County will also have the sole responsibility regarding what hours and the days they will permit work. 21. Pandemic / COVID-19: Contractor and crew will comply with all County Covid-19 rules and procedures while on site performing work. 22. Smoking Alcohol & Drugs: Contractor and crew will refrain from any smoking on site and/or on the roof. Contractor, Crew and Contractor vehicles will refrain from any drugs, Alcohol, or illegal substances on person or use while performing work. Empty containers of any in Company vehicles would also be a violation of this guideline. 23. Crew Safety Vests: All Contractor personnel on site will wear safety vest (at all times) to allow ease of identification for building personnel and public. Contractor Crew Superintendent and Project Manager will wear a different colored safety vest for ease of identification of Owner Personnel and the Public. as "Poi DL ROA>LAS JUKEaM�mi THE WORLD'S BEST ROOF® 24. Permit Fee(s): Contractor will include all permit fees required to submit, successfully acquire, and post all required permits for each building as required within this scope and specification. Contractor will further include all associated costs to execute and comply with all requirements. 25. Safety Spotter: Contractor will provide spotter personnel at the front and rear of any lifting equipment when equipment is be moved outside of staging area to assure that no public property or personnel can be damaged or hurt during operation. Contractor will also utilize a spotter any time the roof is open below to occupant or public. (i.e., Skylights) Area beneath (interior) should also be marked with cones to prevent the public from accidently walking into this area. 26. Access: Contractor will provide their own exterior access to the building. All access points are to be removed when contractor is not on site or construction activity is not in process. All scheduled work to be approved and coordinated with Owner. This is a secure facility and therefor all work must be cleared by the staff on site. 27. Electrical Power: Contractor will supply all the contractor required power for operation of equipment. Contractor is not allowed at any time to use Owner's water, electrical receptacle or other in execution of this scope of work. 28. Water & Restroom facility: Contractor will furnish in the staging area all required Porta John and wash area as necessary for contractor personnel and crew. 29. Reconnect/ Disconnect: Contractor is not authorized or allowed to disconnect any Mechanical units on the building. While this will Iikely be required contractor will coordinate with Owner/Member and if required by member use county contractor under contract to service units. Install ATR Hubs at all multi -pipe penetrations. Those penetrations that are not 8" apart (in distance) from each other shall receive ATR HUB. Any disconnect/reconnect fees will be submitted as an alternate reimbursement for actual cost only. 34. Background Information: Contractor will supply all required background information required to comply with Brazos County and each site's requirements. 31. Insurance: Contractor will submit proof of insurance showing coverage that meets or exceeds all county requirements. (Certificate of Insurance) Coverage shall continue in place as submitted throughout the duration of the project. 32. Exterior ladder: Contractor will include in their proposal and provide their own exterior access to the building. All access should be removed or secured when contractor is not on site or construction activity is not in process to prevent unauthorized access. 33. Warranty Signage: Contractor will post a sign at the Hatch access notifying anyone who access the roof the Date Installed, Manufacture, Contractor name and phone number, Manufacture warranty period and assembly installed. 34. Occupant Notification: Contractor to post 8 %Z x I I" Notification at access / entry doors and exits notifying public and occupant of work currently active on at this site. CLOSEOUT DOCUMENTS & PAYMENT PROCESSING- BRAZOS Juvenile Detention Building Contractor will submit a single and final invoice upon completion of the repairs for Brazos County Roof Repairs- Juvenile Detention Center to include the following: A. Manufacturer Warranty: Contractor will provide the Manufacturer's 5-year workmanship and lifetime material warranty on all material. THE WORLD'S REST ROOF@ B. Final Inspection 4T Partnership will schedule an inspection with the Contractor and the Owner to perform a walk through and inspection of the Low -Slope roof areas, Roof Canopies, Staging area and exterior of the Building. 4T Partnership will forward minutes and documentation of any items in need of correction or repair. Any punch items will be corrected during inspection or can be performed, and contractor can submit photos showing corrective action. C. Contractor Invoice - Contractor will submit a Final invoice with confirmation of completion of all punch list items. D. Contractor 5-Year Contractors Warranty_ Contractor will submit to 4T Partnership the executed Manufacture Guaranty executed with date of substantial completion and referencing the property address. E. Conditional Lien Release- Contractor will submit a "Conditional Lien Release with closeout documents. F. Performance & Payment Bond- Contractor will submit a copy of the Payment & Performance bond. G. Punch List Items Documentation- Contractor will provide any necessary. punch list / corrective action list if performed after the final inspection and if requested. DELIVERY, STORAGE, AND HANDLING-BRAZOS COUNTY Juvenile Detention Building 1. Store materials to avoid water damage and store rolled goods on end. Comply with manufacturer's recommendations for job -site storage and protection. If necessary, cover with loose tarp or plastic and allow to breathe. 2. Additional staging requirements: a. Site Staging / Public Safety: Contractor will adhere to all requirements regarding staging location, site management and occupant safety to assure that both Contractor(s) crew and public / County personnel are protected. b. Skytrac / Crane Equipment: Contractor will supply a duplicate key to County designate so that if need any equipment that may require to be moved in the case of an emergency and or to assist first responders. 3. Blowing Debris: Contractor / Crew will prevent any blowing debris throughout the execution of the work. All material will be properly secured. Any material roof loaded must be tied or secured when not performing repairs on site. All debris will be bagged and placed in a receptacle or dump trailer. 4. Material Loading: Contractor will at no time roof -load material or equipment from an adjacent structure or in an area that would present harm to the public or County personnel. Contractor and crew will refrain from setting any tools or equipment on exterior parapet walls that would create a hazard for pedestrians and/or vehicles. JOB CONDITIONS -- BRAZOS Juvenile Detention Building a. The Contractor preparing a proposal in response to this RFP acknowledges that all work is to be performed while current activities within these buildings continues. Contractor will take and include all associated costs for signage, caution tape and safety of the occupant in his/her proposal. b. Proceed with installation work only after substrate is prepared, clean, smooth, and dry. DLJ140�LA�T ,MIN THE WORLD'S BEST ROOF® c. Work once commenced should proceed without interruption excluding weather days. d. Proceed with installation work only when weather conditions follow manufacturer's recommendations and when substrate is completely dry. Adhesives may require off site storage if sensitive to temperature. e. Contractor agrees to schedule work on individual buildings only after verification that the County does not have any pre -scheduled events and/or conflicts without penalty or cost to the County. f. Contractor Project Manager will advise the Member each day on the prior days weather forecast. Each day that the forecast includes a greater than 30% chance of rain and/or Winds forecast to be in excess of 15-20 mph the contractor will have the option to schedule a "no -work" weather delay day. g. Contractor is at all time required to maintain a watertight condition on all Buildings being repair / under construction.' Contractor and his Insurance Company will be responsible for any damage 9interior and exterior) caused due to negligence on the contractor's part. The contractor agrees to keep all buildings in a watertight condition until such time that the Building/Project ID# has been substantially completed closeout documents. h. COVID-19 / Pandemic: Contractor will adhere to all guidelines, procedures and policies regarding the County's official and published requirements concerning Covid-I9 and PPE and include in his/her proposal all necessary costs to comply. General Scope of work / Site Specific Specifications: 1. Brazos County RFP: Contractor to provide an RFP proposal to the Manufacture. Manufacture to act as Prime Contractor Brazos County to provide all materials, labor and all warranties and guaranties as specified to repair/replace the roof at the Brazos County Juvenile Detention. 2. Pre -Construction Meeting: Prior to the execution contractor will attend a Pre - Construction meeting (Contractor Project Manager, Superintendent, Manufacture Representative, Owner and Consultant) to review execution, scheduling, and general guidelines for the project. Contractor will submit submittals (PDF, Application Guidelines, Field Drawings, Warranties, Guaranties) prior to the Pre - Construction meeting for all required products and MSDS sheets. Contractor to provide a Project Contact Sheet with names, cell phones and email for all personnel to be involved with scope of work. (Project Manager, Site Project Manager, Crew Superintendent and Office Contact) 3. Scope of work: a. Low -Slope Roofing: Remove PVC and all related fasteners, down to the existing Gravel BUR roof system. Remove any loose aggregate remaining in the Gravel BUR roof system. Contractor to inspect existing conditions and repair or replace materials, per unit cost and prior approval, any deficient situation. Contractor will sump each internal drain, 2" and in a minimum of a 3006" area around the drain. Contractor to lose lay %2" per foot taper crickets at the high side of all rectangle roof penetrations and in locations called out in the attached roof map, as needing FULL crickets installed. Contractor to install 1 /8" ,���,�� OUROP. LAST THE WORLDS BEST ROOF® -- - .. _ ._... _.. _ ........ _ per foot taper cricket materials to ENHANCE existing crickets associated with drains, at locations called out in the attached roof map Install cricketing at high side of curb penetrations and add at any low spots or curbs of existing ponding. Contractor to correct any deficiencies with the underlying BUR Roof membrane including cutting, drying and sealing of any blisters. b. Contractor to install, via mechanical attachment, an approved '/4" Gypsum Roof Board, over the lose laid cricket materials. Mechanical attachment will be through the Gravel BUR roof system and into the structural metal deck substrate. Contractor will fully adhere 80 mill fleeceback over the manufacture's approved VV Gypsum Roof Board, using CR 20 adhesive. All vertical surfaces to have the existing PVC removed, mechanically attach'/4" gypsum board and adhere 80 mill bareback in manufacture's approved adhesive. c. Steep -Sloped Roof Area: Gym R-Panel Metal Roof: Contractor shall install, via lose lay, EPS 1# density flute fill material. Flute fill to fit snug and properly in the flutes. Contractor to install required cricket materials on the high side of all rectangle curbs. Contractor to install, via mechanical attachment, an approved'/4" gypsum roof board. Fastener frequency to meet manufacture's requirements to achieve 90 lb system per ASCE-7. Contractors to install, as necessary, any required wood nailers. Contractor to install, via adhered attachment, an 80 Mil Fleeeback membrane, using CR-20 Splatter Pattern and per manufacture's specifications. Existing gutters to remain. Terminate membrane in the gutter using 1-3/4" Fascia Bar with Metal cover, per manufacture's specifications. Contractor, also, to install 1" wide'/4" steel bracket under the gutter at 8' OC. Bracket to turn onto outside face of gutter a minimum of 2" extend across outside face and underneath gutter. Bracket to then attach into exterior wall of building with a minimum of two anchors / fasteners. See "4T Gutter Bracket Detail" attached to this document. Rake / Gable membrane termination to be made with two-piece compression. Two - Piece All Term edge metal at all parapet walls. 4. Execution -Contractor will perform work in accordance with all manufacture guidelines and will maintain a watertight condition while executing the scope of work. The building must remain open and operational during the execution of the scope of work. Contractor will protect the building from moisture entry throughout the execution of the scope of work using night seals to terminate any completed areas to existing at the end of each day. Should any of the new assembly become wet remove and replace before proceeding with production. Any forecasted precipitation in excess of 30% during work hours (Nearest Nation Weather Service) would be a no tear off day. Detail work may continue but no time can any be opened in case of rain. 5. Fastener Pull-out Test: Contractor to verify substrate is smooth clean and dry. Contractor to perform fastener pull test to assure pull out and required spacing for any fasteners. (Prior to the pre -construction meeting) 6. Existing Membrane removal (Flat Roofs): Contractor is to remove existing coated, PVC and fanfold board, as well as, all associated membrane and fanfold fasteners. Contractor will also need to remove any material bonded to the membrane at the perimeter. Contractor will need to protect against using equipment that is soiled in Asphalt during installation of new roof assembly since Asphalt is a contaminate to PVC. Contractor is to refrain from using cords and equipment that ®QA � 010 0UJ . 11>LAST POE THE WORLD'S BUST R00ie may have asphalt residue on it and could contaminate or discolor the new Fully adhered PVC Membrane. Any asphalt residue on the surface of the finished membrane will be required to be removed prior to final inspection. 7. Wood Nailers: Contractor to install treated new nailer(s) as necessary/required at all required areas of the roof. Parapet nailer to be tapered or shimmed to create positive drainage at the exterior parapet walls and area divider. 8. Perimeter Walls (Flat Roofs): Contractor to remove existing PVC membrane and associated termination attached to the perimeter parapet walls. Once removed; Contractor will install treated wood nailer along top of parapet, as necessary, to assure a proper substrate and an inward slope. The contractor will install, via mechanical attachment, an approved `/a " Gypsum Roof Board and install, via adhered attachment, 80 mil bareback membrane, adhered using manufacture's approved Adhesive. Install required membrane screws and plates 12" o.c. Parapet walls; membrane to be terminated per following description. a. Exterior Parapet Walls: Terminate the membrane on the parapet using ES 1- 90 two-piece termination metal. (All -Term) b. Interior Wall to deck transition (FIat Roofs): Contractor to secure base flashing with manufacture term bar and back seal and top seal the termination. Once flashing is installed contractor to counter flash with pre -enamel baked finish (Color by Owner) contractor is to install new "Z" flashing up and behind the cladding and extend counterflashing such that it provides a minimum of 2" past the flashing termination. Where Two Piece metal counter flashing, Reglet or surface mount, currently exist; the top piece of the counter flashing can be re- used, and new lower piece counter flashing piece installed. Where the two-piece counter flashing is Stainless Steel, the lower piece is to be remove, for reinstallation, the termination of the membrane, per manufacture's specifications, will be made and the lower piece of the two-piece counter flashing will be re -installed. Where no counter flashing exists at masonry walls, contractor to install Two-piece Reglet cut metal counter flashing. 9. Gym Roof Edge Terminations: a. Contractors to install, as necessary, any required treated wood nailers. b. Terminate membrane in the gutter using 1-3/4" Fascia Bar with Metal cover, per manufacture's specifications. Contractor, also, to install 1" wide VV steel bracket under the gutter at 8' OC Bracket to turn onto outside face of gutter a minimum of 2" extend across outside face and underneath gutter. Bracket to then attach into exterior wall of building with a minimum of two anchors / fasteners. See "4T Gutter Bracket Detail" attached to this document. Rake / Gable membrane termination to be made with 2 Piece All Term edge metal. c. Rake / Gable membrane termination to be made with 2 Piece All Term edge metal, per manufacture's specifications. 10. Ponding Areas: Contractor shall attempt to feather and fill all low /ponding areas when installing new to minimize existing ponding conditions. 11. Curbed Penetrations (including Mechanical Units): Contractor shall raise any existing equipment curb that will not achieve a termination height required by the manufacture. The specified height required by the manufacture is 6" above roof level, with the cricket materials installed. Contractor to install all required crickets at the "High" slope sides of curbed (rectangle) penetrations, with ''/z" — 0" taper. Contractor curbed crickets to extend (width) 2" beyond curb width. an W ., j3UROo-LAST THE WORLD'S BEST ROOFe 12. Cricketing: Contractor to add '/z per foot tapered cricket materials at the high side of rectangle penetrations; and areas absent of existing cricketing, called out in the attached roof plan. Contractor shall enhance existing cricket, using 1/8" per foot tapered materials at locations called out in the roof plan in need of cricket enhancement. 13. Drains: Contractor to include in his proposal to test all drains at start and completion to assure is properly functioning. All drains to receive new inserts (sized to fit) cast iron strainers (Blue) as manufactured by the primary manufacture. Contractor to install proper overflow rings at all overflow drains. Contractor to include in this proposal the replacement of 25 cast iron (Blue) Drain strainers. All drains to be Sumped a minimum of 36" x 36". Target patch the minimum 36" x 36" sump area with bareback membrane, thickness to match field membrane. All drains to be waterproofed using detail #AS2011 14. Manufacture's Approved Gypsum Roof Board: Contractor will install, via mechanical attachment, an approved %a" Gypsum Roof Board. Fastening requirements shall meet manufacture's requirements to achieve 90 lb system per ASCE-7 (minimum). Proper length screws and metal plates will be used for attachment. Contractor to inspect underside of the deck to assure fastener is of proper length and that there are no encumbrances under neath the substrate that could pose a risk to the contractor, crew, or the County. 15. Field Membrane: Contractor to install, via adhered attachment, 10' wide sheets of 80 mil PVC Fleeceback Membrane, adhered over the approved'/a" Gypsum Roof Board, using CR20 adhesive (Splatter pattern). Manufacture to have assembly tested and on record with UL — Impact 4 - "Severe" Hail Certification, Contractor to lightly broom each sheet after install to ensure full embedment of the sheet and adhesive and to limit any wrinkles that would limit or affect proper drainage. Contractor to install "T" patch were required by Manufacture. 16. Curb Flashings: Contractor to remove existing curb flashings and install new membrane, mechanical attachment of roof board, and adhered attachment of bareback membrane, like walls. Once installed, contractor to secure with term bar and proper back seal and top seal. Install metal slip / counterflashing using flat stock with drip (1/4"). If the curb has removeable metal skirt flashing, the metal flashing may be removed, termination of membrane completed to manufacture's specifications, and counter flashing reused. 17. Conduit and Supports: Contractor to clean and paint (2 coats) all existing gas lines. Fire Code color designations include the following. ((yellow), Electrical Lines (red) and water / Condensate lines (blue)). Contractor to install new Pyramid locking supports 8' o.c. with locking mechanism under conduit. Supports to be compatible with PVC membrane and Manufacture. Contractor to reuse existing conduit supports 18. Walk Pads: Contractor is to include in this scope of work to include the installation of Manufacture walk pads at all service sides of Mechanical Units traffic from roof area A and B (either side of area divider and Roof access. Walk pads are to be white with yellow striping. At no time may contractor install walk pad over any field membrane laps. Contractor will cut walk pad and install on either side when this condition exists. � �®� M�a THE w®RLD's BEST 1400Fe 19, Penetrations Flashings Contractor to provide and install split boots and flashings at all non -curbed penetrations to assure each fit snug and tight around the shaft of the penetration. Termination to include Panduit band top seal and back seal. All pipe boots must fit snug to the shaft of the plumbing boot at the base and up to the top of the flashing. No witches' hats or loose -fitting flashings permitted. 20. Details: Please reference details provided for reference for all specified detailing at the end of this document. End of BRAZOS JUVENILE DETENTION BUILDING General Scope of work /Site Specific Spec cations PART 1 GENERAL SCOPE of WORK & SPECIFICATIONS: Brazos County juvenile Detention Building 1.10 SCOPE OF WORK SUMMARY a. Demo: (Flat Roofs) Removal of the existing PVC and fanfold, along with all membrane fasteners down to the underlying built-up roof. Remove any lose aggregate associated with the Gravel BUR roofing system. Inspect underlying BUR and remove any blisters and/or wet areas. Provide unit cost for insulation and deck replacement. Contractor proposal to include all debris haul off and disposal. b. Substrate Inspection / Prep: i. Inspect and verify substrate is clean smooth and dry to accept new Roof Assembly. ii. Provide unit cost (square foot $) for Insulation replacement. iii. Provide unit cost (square foot $) for structural deck replacement. c. Primary Manufacture: All products should be Manufactured by the Primary Manufacture warrantying the assembly/system. All metal shall be included in the warranty coverage. Metal termination shall be produced by a Factory Mutual ES- 1 Certified Facility and included in warranty coverage. d. Crickets: Install any enhancement cricket materials, 1/9" per foot taper, rectangle penetration cricket materials %2" per foot tapered, and new, full cricket materials, V2" per foot tapered, as called out on the attached roof plan. Any required crickets should be installed under the'/4' gypsum board. e. New Assembly: L Low -Slope Roof Area: Install, via mechanical attachment, an approved 1/4" gypsum roof board. Install, via adhered attachment, an 80 mil PVC Fleeceback Membrane adhered with CR-20 membrane adhesive using splatter pattern application. Install screw and membrane plates 12 o.c. at all wall to deck locations, curbs, and penetrations. ii. Gym Steep -Slope R-Panel Metal Roof: Contractor shall install, via lose lay, EPS 1# density flute fill material. Flute fill to fit snug and properly in the flutes. Contractor to install required cricket materials on the high side of all rectangle curbs. Contractor to install, via mechanical attachment, an approved %4" gypsum �� DL�1 �0®LAST NM THE WORLDS BEST ROOF® roof board. Fastener frequency to meet manufacture's requirements to achieve 90 lb system per ASCE-7. Contractor to install, via adhered attachment, an 80 Mil Fleecback membrane, using CR-20 Splatter Pattern and per manufacture's specifications. f. Gym Roof Edge Terminations: i. Contractors to install, as necessary, any required wood nailers. ii. Terminate membrane in the gutter using 1-3/4" Fascia Bar with Metal cover, per manufacture's specifications. Contractor, also, to install 1" wide %4" steel bracket under the gutter at 8' OC. Bracket to turn onto outside face of gutter a minimum of 2" extend across outside face and underneath gutter. Bracket to then attach into exterior wall of building with a minimum of two anchors / fasteners. iii. Rake / Gable membrane termination to be made with 2 Piece All Term edge metal, per manufacture's specifications g. Flat Roofs: Perimeter Walls: Contractor to remove existing PVC membrane and associated termination attached to the perimeter parapet walls. Once removed; Contractor will install treated wood nailer along top of parapet, as necessary, to assure a proper substrate and an inward slope. Install, via mechanical attachment, an approved t/4" gypsum roof board to the existing vertical surface, and fully adhere 80 mil bareback membrane, thickness to match the field membrane, using manufacture's approved Adhesive (extending membrane to the outside face). Install required membrane screws and plates 12" o.c. Contractor to properly strap all parapets in excess of 5' in total height per manufacture requirements. i. Exterior Parapet Walls: Terminate the membrane on the parapet using ES 1-90 two-piece termination metal. (All;. -Term) ii. Interior Wall to deck transition (Flat Roofs): Contractor to secure base flashing with manufacture term bar and back seal and top seal the termination. Once flashing is installed contractor to counter flash with pre - enamel baked finish (Color by Owner) contractor is to install new "Z" flashing up and behind the cladding and extend counterflashing such that it provides a minimum of 2" past the flashing termination. Where Two Piece metal counter flashing, RegIet or surface mount, currently exist; the top piece of the counter flashing can be re -used and new lower piece counter flashing piece installed. Where the two-piece counter flashing is Stainless Steel, the lower piece is to be remove, for reinstallation, the termination of the membrane, per manufacture's specifications, will be made and the lower piece of the two-piece counter flashing will be re -installed. Where no counter flashing exists at masonry walls, contractor to install Two-piece RegIet cut metal counter flashing. b. Parapet wall vents — Contractor to remove existing and replace with Manufacture pre -manufactured wall vent. h. New Mashings at Rectangle Curbed Penetrations: Install, via mechanical attachment the roof board, and adhered attach the bareback membrane, like walls. Terminate with term bar, back seal and top seal and counter flash with metal skirt flashing. i. New cylindrical Flashings: Install penetration flashings (split boots) at cylindrical penetrations. Assure all are properly sized and fit smooth and tight to all vertical flashings. Top seal and back seal. Then install Panduit band and caulk. /',co THE WORLD'S BEST ROOF® If required or asphalt residue exits on pipe wrap with Fiberglas tape prior to prevent contact with the new PCV boot (split). ,j. New Flue Vent Tops and Rain Collars: Replace all flue vent tops and rain collars then flash with Manufacture Flue vent membrane flashing. k. Conduit / Roof Top Gas Lines, Electrical lines or other: Contractor to clean paint with two coats of appropriate color and paint with two coats (Yellow --Gas/ Red=Electrical and Blue --Water) this would exclude any PVC conduit for mechanical drainage. These remain un-painted. 1. Roof Top Conduit Support: Install new Pyramid w/ locking brackets gas and conduit supports (8' o.c.) under all exposed conduit/gas lines. Paint with two coats of paint. Apply rust oleum to any rusted areas. Reuse existing conduit supports m. Contractor proposal to include: all equipment, generators, lifting, demo, debris disposal, equipment, labor, safety, and material to perform the outlined'scope of work in accordance with all Brazos County guidelines. n. Walk -Pads: Traffic Protection. Walk pads to be installed at roof access doorway and service side of All mechanical units. Do not install walk pad over membrane laps. Contractor will also install walk pads at all deck transitions and on either side of encapsulated parapet walls. o. Contractor proposal: Contractor to submit on the provided Contractor Proposal Form: Brazos County Juvenile Detention. 1.11 INDUSTRY REFERENCES 1. NRCA - The NRCA Roofing and Waterproofing Manual. 2. SPRI — Single Ply Roofing Industry 3. ASCE 7 - Minimum Design Loads for Buildings and Other Structures. 4. UL - Roofing Materials and Systems Directory, Roofing Systems (TGFU.R10128). 5. ASTM C 1289 - Standard Specification for Faced Rigid Cellular Polyisocyanurate Thermal Insulation Board. 6. ASTM D 751 - Standard Test Methods for Coated Fabrics. 7. ASTM D 4434 - Standard Specification for Poly (Vinyl Chloride) Sheet Roofing. 8. ASTM E 108 - Standard Test Methods for Fire Tests of Roof Coverings. 9. ASTM E 119 - Standard Test Methods for Fire Tests of Building Construction and Materials. 1.12 SYSTEM DESCRIPTION —Brazos County Juvenile Detention 1. General: Provide installed roofing membrane and base flashings that remain watertight; do not permit the passage of water; and resist specified uplift pressures, thermally induced movement, and exposure to weather without failure for a period of 20-years or more. D�,Pr AM THE WORLD'S BEST ROOFa 2. Installation New Roof Juvenile Detention Building: a. Flat Roofs: Remove existing the coated, 40 mill PVC membrane and mechanical screws and plates down to the underlying Built-up roof. Remove any loose aggregate surfacing. Remove and replace any damaged / wet areas of existing and repair any underlying blisters. Install any required cricketing where either absent as defined on the attached roof plan. Sump all existing drains 2" and a minimum of 36"x36" area. b. Gym R-Panel Metal Roof - Contractor shall install, via lose lay, EPS 1# density flute fill material. Flute fill to fit snug and properly in the flutes. Contractor to install required cricket materials on the high side of all rectangle curbs. Contractor to install, via mechanical attachment, an approved '/4" gypsum roof board. Fastener frequency to meet manufacture's requirements to achieve 90 lb system per ASCE-7. Contractor to install, via adhered attachment, an 80 Mil Fleecback membrane, using CR-20 Splatter Pattern and per manufacture's specifications. 3. Site specific scope of work includes the following: a. Flat Roofs: i. Remove existing coated PVC Membrane (including coating) down to underlying gravel built-up roof assembly. Remove any loose aggregate from the surface. Dry and repair any blisters. ii. Contractor to provide a unit cost (square foot $) for replacement of existing. deteriorated insulation. b. Gym Roof: Lose lay EPS flute fill materials. c. Install, lose laid, any required cricket materials. d. Install new manufacture's approved'/4" gypsum roof board, via mechanical attachment, with manufacture screws and metal plates. e. Install, via adhered attachment, 80 mil PVC fleeceback adhered with CR20 (splatter application). f. Install new wall flashings; mechanical attach roof board and adhere attach 80 mil PVC bareback membrane. g. Install all new flashings (same process as walls), curb flashings and Mechanical Units. h. Metal Skirting -Provide and install new skirt metal (flat metal with a drip lip at all curbed penetrations where curb top cannot move as well as all wall to deck locations. i. Field Membrane -Install, via adhered attachment, new 80 mil Fleeceback adhered with CR20 adhesive. Manufacture's Peel Stop Detail is required Use peel stop if required by Manufacture j. Perimeter Walls (Flat Roofs): Contractor to remove existing PVC membrane and associated termination attached to the perimeter parapet walls. Once removed; Contractor will install treated wood nailer along top of &LAST AWAN THE WORLD'S• BEST ROOF® parapet, as necessary, to assure a proper substrate and an inward slope. The contractor will install, via mechanical attachment, an approved'/a" Gypsum Roof Board and install, via adhered attachment, 80 mil bareback membrane, adhered using Solvent Grip Spray or Solvent Based IV Adhesive. a. Exterior Parapet Walls: Contractor will be required to install new nailer (sloped) at the perimeter parapet walls after removal of the existing membrane and exposed term bar. Once the existing is removed, install new wood nailer at top of parapet, install, via mechanical attachment, an approved'/a" gypsum roof board to the existing vertical surface, and fully adhere 80 mil bareback membrane, thickness to match the field membrane, using Solvent Grip Spray, or Solvent Based SBIV Adhesive (extending membrane to the outside face). Terminate the membrane on the parapet using ES 1-90 two-piece termination metal. (All -Term) b. Interior Wall to deck transition (Flat Roofs): Contractor to remove existing base flashings and install, via mechanical attachment, an approved'/a" gypsum roof board to the existing vertical surface, and adhere a bareback membrane, thickness to match the field membrane, using Solvent Grip Spray or Solvent Based SBIV Adhesive. Install required membrane screws and plates 12" o.c. Secure base flashing with manufacture term bar and back seal and top seal the termination. Once flashing is installed contractor to counter flash with pre -enamel baked finish (Color by Owner) contractor is to install new "Z" flashing up and behind the cladding and extend counterflashing such that it provides a minimum of 2" past the flashing termination. Where Two Piece metal counter flashing, Reglet or surface mount, currently exist; the top piece of the counter flashing can be re -used, and new lower piece counter flashing piece installed. Where the two-piece counter flashing is Stainless Steel, the lower piece is to be remove, for reinstallation, the termination of the membrane, per. manufacture's specifications, will be made and the lower piece of the two-piece counter flashing will be re -installed. Where no counter flashing exists at masonry walls, contractor to install Two-piece Reglet cut metal counter flashing. k. Curb flashings- Install, via mechanical attachment, the roof board, and adhered attach the bareback membrane, like walls. Terminate with term bar, back seal and top seal and counter flash with metal skirt flashing. (Color by Owner). 1. Gutters — Gym Roof: Existing gutters to remain. Contractor to install new gutter brackets, as required. Contractor to install a'/a"t thick x 1" wide external gutter bracket, on exiting gutter, at a frequency of 8' OC. Terminate membrane in the gutter using 1-3/4" Fascia Bar with Metal cover, per manufacture's specifications. in. Supports / Conduits -Install new conduit supports (Pyramid with locking hardware) 8'o.c. Prep, apply rust inhibitor and paint all exposed conduit with proper color paint (two Coats) n. Flue Vents -Remove and replace all flue vents, flashings, rain collars and tops �'®M QUeR'O�LAST �®®`�' ®�® THE WORLD'S BEST ROOF& with same "like and kind / Like quality". Caulk, seal, and paint. o. Wall Vent -Replace flush mount wall vents provided by Manufacturer. p. Equipment on sleepers- Contractor to provide new wood 4"x4" and encapsulate with field membrane at all units currently installed on wood 4"x4". q. Exposed cables- Contractor to secure to wall or blocking (Pyramid) with locking bracketing. r. Two -Piece saw cut Reglet-Contractor to install two-piece saw cut Reglet at Block wall that is currently exposed in equipment well. Where Two Piece metal counter flashing, Reglet or surface mount, currently exist; the top piece of the counter flashing can be re -used, and new lower piece counter flashing piece installed. Where the two-piece counter flashing is Stainless Steel, the lower piece is to be remove, for reinstallation, the termination of the . membrane, per manufacture's specifications, will be made and the lower piece of the two-piece counter flashing will be re -installed. s. Scuppers & Downspouts -Contractor to remove and replace all primary scuppers and downspouts. Replace existing with EM Vinyl Coated Metal Scupper / Collector box combinations (Color by Owner). Contractor to replace all primary and overflow scuppers. Overflow scuppers to be EM Vinyl Coated Metal Scuppers with Metal Flange face plates (Color by Owner). t. Standing Seam Transitions -Membrane to Standing Seam transitions - Contractor to remove and replace flashing. Then install new skirt flashing to counter flash membrane termination.(Extend up slope a minimum of IT') u. Painting -Contractor to paint all gas, water and electrical line that are currently exposed. v. Exhaust Vents -Remove and replace all curbed Exhaust vent flashings. Exhaust vents- Contractor to inspect Exhaust vents and raise as required where less than 6". w. Overflow drains- Contractor to install new clamping ring with overflow bar at interior overflow drains. Replace all strainers with new steel (blue) strainers. x. Walk pads -Install new walk pads at all access points, service side of all mechanical units and one on either side of area divider. Contractor shall not install any walk pad over field membrane laps. Cut, place and weld as needed on either side. 4. Night Seals: During installation contractor will install night seals to assure the building remains watertight throughout the installation of the roof system. Building must remain moisture entry free throughout repair/ roof replacement work. During execution contractor will maintain a minimum of two individuals within a 15-mile radius on no -work days, Holidays, and weekends to inspect and/or respond as necessary until substantially complete. 5. Material Compatibility: Provide roofing materials that are compatible with one another under conditions of service and application required, as demonstrated by DURC ® AST THE WORLD'S BEST ROOFe roofing membrane manufacturer based on testing and field experience. Provide all of the primary manufacture's products. Any products not manufactured by primary manufacture must be submitted for approval prior to delivery to the job site. 6. Scope of work performance: All work must be performed in accordance with the specifications and performance requirements. This work is to be performed while the operation of the building continues without interruption. Once started contractor will maintain continuous construction without interruption until substantially complete and Manufacture Warranty issued. 7. Excludes Work Areas: No work is to be performed to the metal penthouse. 1.13Physical Properties References: 1. Roof product must meet the requirements of Type III PVC sheet roofing as defined by ASTM D 4434 and must meet or exceed the following physical properties. 2. Thickness: 80 mil (101 mil including fleece), nominal, in accordance with ASTM D 751. 3. Thickness Over Scrim: >_ 41 mil in accordance with ASTM D 7635. 4. Breaking Strengths:?! 545 lbf. (MD) and >_ 3761bf. (XMD) in accordance with ASTM D 751, Grab Method. 5. Elongation at Break: >_ 34% (MD) and >_ 33% ()MD) in accordance with ASTM D 751, Grab Method. 6. Tearing Strength: >_ 70 Ibf. (MD) and >_ 211 lbf. (XMD) in accordance with ASTM D 751, Procedure B. 7. Low Temperature Bend (Flexibility): Pass at -40 °F in accordance with ASTM D 2136. 8. Linear Dimensional Change: <_ 0.10% (MD) and 0.10% (XMD) in accordance with ASTM D 1204 at 17612 °F for 6 hours. 9. Water Absorption: _5 0.1% in accordance with ASTM D 570 at 158 °F for 166 hours. 10. Static Puncture Resistance: >_ 33 Ibs. in accordance with ASTM D 5602. 11. Dynamic Puncture Resistance: >_ 14.7 ft-Ibf in accordance with ASTM D 5635. 12. Cool Roof Rating Council (CRRC): 13. Membrane must be listed on CRRC website and meet CRRC requirements. 14. Initial Solar Reflectance: >_ 87% 1.14SUBMITTALL 1. Submit under provisions of Section 01300. 2. Project Team Contact Sheet with both phone numbers and email. Product data sheets on each product to be used, including: A. Preparation instructions and recommendations. B. Storage and handling requirements and recommendations. C. Storage and handling requirements and recommendations. - ® OURajpo-LAST THE WORLD'S BEST ROOFO D. Installation methods.•`�_.v._........�-�_....;.......�.��.. _.._ v�. _.. ... __ .�.... .___. �. E. Maintenance requirements. 4. Manufacture application guidelines for the specific assembly being installed. 5. Shop Drawings: Additional drawings to outline detailing at parapet and other details if varying from -details provided. - 6. Provide shop drawings showing mechanical attachment of insulation attachment and location of all curbed crickets as well as tapering at gutter. 7. Pull test results and required attachment based on results. A. Verification Samples: For each product specified, two samples, representing actual product, color, and finish. a. 4" by 6" sample of 80 mill Fleeceback•membrane, White. b. 4" x 6" sample of walkway pad. White with Yellow stripping. c. 4" x 6" sample of Invinsa Board. d. Termination bar, fascia bar with cover, drip edge and gravel stop if to be used. e. Counterflashing skirting to be installed at Mechanical units. f. Submit fasteners to be used at all transitions, flashings, parapet wall, etc. B. Installer Certification: Certification from the roofing system manufacturer that Installer is approved, authorized, or licensed by manufacturer to install roofing system. C. Submit Manufacture Guaranty (sample): 20 Year No Dollar Limit D. Submit Contractors 5-Year Warranty (sample) 2. QUALITY ASSURANCE H. Owners consultant will inspect all work a minimum of one to two time weekly (minimum) during the execution of the roof repairs. I. Perform work in accordance with manufacturer's installation instructions. J. Manufacturer Qualifications: A manufacturer is primary (not a toll manufacture) specializing in the production of PVC membranes systems. Maintains an Auditing process including inspection of all warrantied roof before issuance of said warranty. Has registered it products and is.listed with both Factory Mutual and UL and has produce these product in excess of 10 years. K. Installer Qualifications: Contractor must be Certified with the Manufacture, be able to issue Manufacture "NDL" Warranty, Capable of issuing a Payment and performance bond and has a. minimum of 10 years install (successively) specified system/assembly. Note: See additional contractor requirement within the RFP requirements. L. Source Limitations: All products to be sold and tested by the primary Manufacture. M. There shall be no deviations from the roof membrane manufacturer's specifications and/or these specifications without written approval prior. LAST THE W0RLD'S BEST ROOF® N. Contractor to submit copies of all Manufacture inspections to Owner and 4T Partnership. 3. REGULATORY REQUIREMENTS D. Conform to applicable code for roof assembly wind uplift and fire hazard requirements. E. Fire Exposure: Provide membrane roofing materials with the following fire -test -response characteristics. Materials shall be identified with appropriate markings of applicable testing and inspecting agency. 4. Exterior Fire -Test Exposure: b. Class A: ASTM E 108, for application and roof slopes indicated. 5. Fire -Resistance Ratings: Comply with ASTM E 119 for fire -resistance -rated roof assemblies of which roofing system is a part. 6. Conform to applicable code for roof assembly fire hazard requirements. F. Wind Uplift: 3. Roofing System Design: Provide a roofing system designed to resist uplift pressures calculated according to the current edition of the ASCE-7 Specification Minimum Design Loads for Buildings and Other Structures. 4. PRE -INSTALLATION MEETING C. Convene meeting not less than two weeks before planned or scheduled start date for work of this section. D. Review methods and procedures related to roof deck construction and roofing system including, but not limited to, the following. 19. Pre -Construction Meeting: Owner, Consultant, Manufacture representative, roofing installer, roofing Site Project Manager, Superintendent and any office personnel and any Contractor sub -contractors. 20. Contractor to provide three copies of all SDS Sheets. 21. Contractor to submit all submittals no less than one week prior to pre -construction meeting. 22. Contractor to furnish/submit a list of all Sub -Contractors and Contacts. 23. Contractor to provide/submit a Project Contact list at the pre -con. 24. Contractor to provide/submit an Occupant notification sheet on letter head with contact numbers to advise public and occupant of upcoming construction and dates for work. 25. Review and finalize construction schedule and verify availability of materials, installer's personnel, equipment, and facilities needed to make progress and avoid delays. 26. Verify location of staging area. �e� DLIRO►LAST THE WORLD S BEST ROOF® 27.+ Verify the location of Contractor access ^on to the roof and existing. 28. Discuss and review all safety requirements. 29. Discuss all loading of materials and securement of materials on roof and in staging area throughout project. 30. Examine deck substrate conditions and finishes for compliance with requirements, including flatness and fastening. 31. Review structural loading limitations of roof deck during and after roofing. 32. Review base flashings, special roofing details, roof drainage, roof penetrations, equipment curbs, and condition of other construction that will affect roofing system. 33. Review governing regulations and requirements for insurance and certificates if applicable. 34. Review temporary protection requirements for roofing system during and after installation. 35. Review roof observation and repair procedures after roofing installation. 36. Review all execution specific requirements listed in the execution section of the scope of work. 37. Submit all PDF sheets for each product used in the assembly. 3S. Submit AMDS for each product to be used within the roof assembly. 39. Facility is a jail / holding facility and therefor contractor will be required to accommodate the Owner in coordinating and scheduling work areas. 40. Contractor will maintain a minimum of one copy of all MSDS on Site during construction 1.15 DELIVERY, STORAGE AND HANDLING A. Deliver roofing materials to Project site in original containers with seals unbroken and labeled with manufacturer's name, product brand name and type, date of manufacture, and directions for storing and mixing with other components. B. Store liquid materials in their original undamaged containers in a clean, dry, protected location and within the temperature range required by roofing system manufacturer. Protect stored liquid material from direct sunlight. C. All products sensitive to temperature and /or exposure to the elements prior to use shall be kept in appropriate containers or brought out daily to job site. D. Protect roof insulation materials from physical damage and from deterioration by sunlight, moisture, soiling, and other sources. Store in a dry location. Comply with insulation manufacturer's written instructions for handling, storing, and protecting during installation. E. Store roof materials and place equipment in a manner to avoid permanent deflection of deck. F. Store and dispose of solvent -based materials, and materials used with ;- DURO®LAST ,ffillZ� THE WORLD'S BEST ROOF® i solvent -based m having jurisdicti G. All material on I in accordance with requirements of local authorities roof to be secured to prevent any wind-blown debris. H. Contractor is responsible to protect, keep dry and prevent expose of light or temperature sensitive products from becoming exposed to where it would cause them to no- longer perform as designed. 1.16 WARRANTY A. Contractor's Warranty: The contractor shall warrant the roof application with respect to workmanship and proper application for Five (5) years from the effective date of the warranty issued by the manufacturer. B. Manufacturer's. Warranty: Must be no -dollar limit type and provide' for completion of repairs, replacement of membrane or total replacement of the roofing system at the then - current material and labor prices throughout the life of the warranty. In addition, the warranty must meet the following criteria: A. Warranty Period: 20 years from date issued by the manufacturer. B. Roof Warranty will have no exclusion for ponding water. C. No exclusion for damage caused by biological growth. D. No exclusions for ponding water. E. Issued direct from and serviced by the roof membrane manufacturer. F. Transferable for the full term of the warranty. PART 2 PRODUCTS 2.01 MANUFACTURER A. Contractor to identify/ list/declare: Manufacture Name and Contractor Certification on the RFP Contractor proposal form. B. Manufacture(s) used as the baseline for this specification included: GAF Materials Corp Duro-East Roofing C. Substitution(s): Contractor must submit no less than (5) Five days after the Mandatory Pre -Bid Conference Substitution must include all product Data sheets, Factory Mutual Listing, Application guidelines and a signed Manufacture letter (on letter head) stating that they have reviewed the scope of work in detail and stipulate that all aspects of the Scope of work and specification can be met and/or exceeded with their submitted substitution in performance and Warranty. a. . ROOFING SYSTEM COMPONENTS A. Roofing Membrane: Manufacture PVC Fleeceback Membrane conforming to ASTM D 4434, type III, fabric -reinforced, PVC, NSF/ANSI 347 Gold* or Platinum Certification, and a product -specific third -party verified Environmental Product Declaration.. Membrane properties as follows: Aft DUO -LAST &WAJ THE WORLD'S BEST ROOF& 1. Field' Membrane: 80 Mil PVC Fleecback Membrane 2. Vertical Wall / Perimeter Walls: Membrane: 80 Mil — PVC Bareback 3. Membrane (exposed) Color: a. White. b. Contractor to submit exposed color at pre -con to confirm Owner/Member approval 4. Product Recycling: Products recycle content 7% post-industrial and 0% post - consumer. B. Accessory Materials: Provide accessory materials supplied by or approved for use by Manufacturer. All products the manufacturer issuing the Warranty (Primary Manufacture) shall be used. If a product is not the Manufacture must specifically approve or have a "Tolling" agreement. C. Sheet Flashing: Manufacturer's standard reinforced PVC bareback membrane equal to field membrane thickness. D. Flashings: Install prefabricated corners and roll goods at curbs for all curb corners. All curb flashings should fit tight and snug with no wrinkles. No patching if multiple patches allowed were, they overlap, if this occurs cut and replace the area. f. Stack Flashings. Contractor to use split boots only, back seal, top seal with Panduit band to secure. All boots shall fit snug and tight without wrinkles to shaft of the pipe. g. Curb Flashings. 80 mil bareback membrane, gypsum roof board (per mfg. specs), adhesive (per mfg. specs), roll goods and curb corners. Contractor to relax all membrane before .installing. h. Corners: Inside and Outside Corners. i. Metal Skirt flashings- install skirt flashings at all locations to assure all flashings are counter flashed by no loss then 2". J. Two -Piece Reglet Metal Counter Flashings E. Sealants and Adhesives: Compatible with roofing system and supplied by Manufacture, Inc. a. Fleecback adhesive CR-20 Membrane Adhesive. (Field membrane) b. Duro=Last Solvent Grip Spray Adhesive (walls and curbs) c. Duro-Grip Solvent Based — SBIV adhesive (walls and curbs d. Manufactures 20-year minimum type sealant. e. PVC Mastic. At all drains, Door sill, etc. F. Fasteners and Plates: Factory -coated steel fasteners and metal or plastic plates meeting corrosion -resistance provisions in FMG 4470, designed for fastening membrane and insulation to substrate. Supplied by Primary Manufacture G. Barbed Membrane Plates: Contractor to install barbed membrane plates with screws at all flashings, penetrations, wall to deck transitions and curbs 12" o.c. the continuous length of the transition and weld as PVC membrane cover with min. 2" LAST am THE WORLDS BEST ROOF® H. #14 and #15 Heavy Duty Fasteners. (Contractor to verify appropriate length fastener for both Metal deck and Wood Deck) I. 3-inch Metal Plates. (Barbed) I. Termination and Edge Details: Install two-piece FM ES-1 Parapet termination detail. a. Termination Bar. (All exposed Term Bars to include flat metal cover) b. 2-Piece FM ES-1 termination detail. J. PVC Clad Metal: Supplied by Primary Manufacture K. Walkways: L. Provide non-skid, maintenance -free walkway pads in areas of heavy foot traffic and around mechanical equipment. c. Walk Pads d. Walk pads to be installed at all access points and service side of all Mechanical units. e. Walk pads to be cut to avoid being installed over any field or wall to deck flashings. M. PVC Clad Metal Scuppers for Primary Scuppers with collection box and downspouts and Overflow scuppers with flange, exterior face plates. N. ROOF INSULATION -1/4" Manufacture's Approved Gypsum Roof Board. b. ROOF INSULATION ACCESSORIES i. General: Provide roof insulation (Gypsum Roof Board and Cricketing) and accessories approved by the roof membrane manufacturer and as recommended by insulation manufacturer for the intended use. ii. Fasteners: Provide Manufacture factory -coated steel fasteners and metal or plastic plates meeting corrosion -resistance provisions in FMG 4470, designed for fastening insulation and/or insulation cover boards in conformance to specified design requirements. PART 3 EXECUTION 3.00 EXAMINATION A. Verify that the surfaces and site conditions are ready to receive work. B. Verify that the deck is supported and secured. C. Verify that the deck is clean and smooth, free of depressions, waves, or projections, and properly sloped to drains, valleys, and eaves. D. Verify that the deck surfaces are dry and free of standing water, ice, or snow. E. Verify that all roof openings or penetrations through the roof are solidly set. F. If substrate preparation is the responsibility of another contractor, notify Architect of unsatisfactory preparation before proceeding. aura®�►sr won l THE WORLD'S BEST ROOF® 3.01 PREPARATION A. Flat Roofs: Remove existing PVC Membrane and coverboard down to underlying Gravel built up roofing. B. Gym R Panel Metal Roof Remove loose debris from area. If necessary, tighten or replace any loose fasteners in the R-Panel roofing system. C. Clean surfaces thoroughly prior to installation. D. Prepare surfaces using the methods recommended by the manufacturer for achieving the best result for the substrate under the project conditions. E. Surfaces shall be clean, smooth, free of fins, sharp edges, loose and foreign material, oil, grease, and bitumen. 3.02INSTALLATION A. Install tapered board as needed for crickets and cricket enhancements first, under gypsum roof board. At areas of existing ponds, high side of curbs and where ponding is occurring B. Mechanically attach insulation and roof board in accordance with the roof manufacturer's requirements to meet manufacture's requirements to achieve 90 lb system per ASCE-7. C. Stager joints of the gypsum Roof Board. D. Insulation shall be adequately supported to sustain normal foot traffic without damage. E. Where field trimmed, insulation shall be fitted tightly around roof protrusions with no gaps greater than '/a inch. F. No more insulation shall be applied than can be covered with the roof membrane by the end of the day or the onset of inclement weather. G. All joints between shall be tight and free of voids. H. Loosely lay taper materials for cricketing under new'/4" gypsum roof board. Assure each is secured while attaching roof board with manufacture fasteners. No gaps greater than A inch allowed. I. Fasteners: Use only fasteners, stress plates and fastening patterns accepted for use by the roof manufacturer. Fastening patterns must meet applicable design requirements. J. Fastener attachment: meet manufacture's requirements to achieve 90 lb system per ASCE-7: Install fasteners in accordance with the roof manufacturer's requirements. Fasteners that are improperly installed must be replaced or corrected. K. Roof Membrane: 80 mill PVC FIeeceback Membrane. L. Roof Membrane attachment: Fully adhered in field with CR20 adhesive. M. Curb Flashings: Curbs and Walls 80 Mil Bareback PVC adhere with manufacture's approved adhesive for application. All curbs to receive new counterflashing (metal) N. Roof Penetrations: Cut membrane to fit neatly around all penetrations and roof THE WORLD'S BEST ROOF-® projections. Minimum 2" welds at all laps of membrane. i O. Membrane Application (Relax Sheets): Unroll roofing membrane and positioned with a minimum 6-inch overlap along the selvage edge. Roll ends must be butted together and membrane of the same mil thickness, without fleece backing, must be used to form the end lap. P. Adhesive application: Apply adhesive in accordance with the roof manufacturer's requirements. a. Apply adhesive in splatter pattern. b. Avoid applying adhesive in high winds or temperatures fall below 45 degrees. c. Follow guidelines outlined in the adhesive's Product Data Sheet. d. Read the adhesive's Safety Data Sheet (SDS) prior to using the adhesive. e. AppIy CR20 adhesive evenly and in accordance with manufacture's application procedures. Then position membrane into adhesive. Assure even contact with membrane and adhesive. Then a light brooming of the membrane into the adhesive directly after. No weighted rolling allowed as this can cause - the membrane to wrinkle and have varied amounts of adhesive. Application rate should be consistent with 27-30 squares. Per square / 100 s.f. coverage. Q. Seaming: a. Weld overlapping sheets together using hot air. Minimum weld width is 1.75 — 2.00 min. inches. b. Check field welded seams for continuity and integrity and repair all imperfections by the end of each workday. c. Membrane Termination/Securement: All membrane terminations shall be completed in accordance with the membrane manufacturer's requirements. R. Membrane securement at vertical transitions: Provide securement at all membrane terminations (wall to deck) at the perimeter of each roof level, roof section, curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition: S. Transition Attachment at vertical: Provide securement at any angle change where the slope or combined slopes exceeds two inches in one horizontal foot. a. Flashings: Complete all flashings and terminations as indicated on the drawings and in accordance with the membrane manufacturer's requirements. b. Provide securement at all membrane terminations at the perimeter of each roof level, roof section, curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition. c. Add new two-piece saw cut Reglet at all terminations below exposed CMU block wall. d. *Do not apply flashing over existing thru-wall flashings or weep holes. e. Secure flashing on a vertical surface before the seam between the flashing and the main roof sheet is completed. LAST THE WORLD'S BEST ROOF® f. Extend flashing membrane a minimum of 6 inches (152 mm) onto the main roof sheet beyond the mechanical securement. g. Use care to ensure that the flashing does not bridge locations where there is a change in direction• (except where the parapet meets the roof deck). T. Penetrations: a. Flash all pipes, supports, soil stacks, cold vents, and other penetrations passing through the roofing membrane as indicated on the Drawings and in accordance with the membrane manufacturer's requirements. b. Utilize custom prefabricated flashings supplied by the membrane manufacturer. c. Existing Flashings: Remove when necessary to allow new flashing to terminate directly to the penetration. d. All plumbing stacks to receive properly size "Split" boots and fit snug from field to top of the shaft. Terminate using Panduit band, back seal, and top seal. U. Edge Details: Provide as indicated on drawings. a. Install in accordance with the membrane. b. manufacturer's requirements. c. Join individual sections in accordance with the membrane manufacturer's requirements. d. Coordinate installation of metal flashing and counter flashing specified in Section. e. Manufactured Roof Specialties: Coordinate installation of copings, counter flashing systems, gutters, downspouts, and roof expansion assemblies specified in Section 07710. V. WATER CUT-OFFS / NIGHT SEALS REQUIRED AT CONCLUSION OF EACH CREW DAY: , a. Provide water cut-offs on a daily basis at the completion of work and at the onset of inclement weather. b. Provide water cut-offs to ensure that water does not flow beneath the completed sections of the new roofing system. c. Remove water cut-offs prior to the resumption of work. d. The integrity of the water cut-off is the sole responsibility of the roofing contractor. e. Any membrane contaminated by the cut-off material shall be cleaned or removed. PART IV: QUALITY CONTROL / PROTECTION and CLOSEOUT . FIELD QUALITY CONTROL 1. Site inspection weekly and/or bi-weekly as required by Owners representative. ,.g CNN Rwnzai THE WORLD'S BEST ROOFS 2. All manufacture inspections: Contractor/Manufacture to provide a copy to the Consultant and Owner. 3. Final inspection will not be scheduled until contractor has confirmed Manufacture inspection and issuance of the warranty (20 Year NDL Guaranty) a. PROTECTION 1. Protect installed roofing products from construction operations until completion of project. 2. Contractor to avoid trafficking over standing seam roofing. 3. Where traffic is anticipated over completed roofing membrane, protect from damage using durable materials that are compatible with membrane. 4. Contractor shall clean/remove all asphalts, rubber tire or other marks from the finished membrane prior to closeout. All adhesive or caulk shall also be removed prior to acceptance. 5. Repair or replace all punch list items prior to closeout documents. This would include all roofing issues as well as repair of the staging area and remaining material must be removed from site. 6. Contractor to protect new/finished Membrane. Contractor will remove any droppings, stains, asphalt residue, debris or other prior to final inspection to maximize the benefits of the membrane's energy efficiency. 4.02 CLOSE OUT 1. Invoice (ID#) Contractor to submit full proposal price Invoice for ID. 2. Punch List: Contractor to submit a photo's showing completion of punch list and staging area clean-up. 3. Lien Release: Conditional lien release for contractor and all subs. 4. Manufacture Guaranty: Manufacture Executed Warranty from the Manufacture (20 Year NDL Guaranty. 5. Contractor Warranty: submit Contractors 5-year Contractors Warranty (executed with ID address). 6. Payment and Performance Bond: Contractor to submit a copy of the Payment and Performance Bond. END of SPECIFICATION & SCOPE of WORK SITE GUIDELINES / Contractor Execution: Road and Bridge Building: 2617 West Highway 21 Bryan, TX 77803 1. Site/ Project Manager: Contractor to provide and maintain a minimum of one (1) non -working Project Manager to oversee operations, safety compliance and coordination with site personnel. Project Manager will report to Owner/Site Representative a minimum of once each morning and once each afternoon to assure site personnel are advised on all areas that construction activity will be taking place, THE WORLD'S REST ROOF® coordination of any lifting activities and verify any areas of possible moisture entry from prior night or day. 2. Gutters/Downspouts: Contractor to remove and replace as part of this scope. Downspouts to be tide into underground drainage if applicable. Contractor, also, to install 1" wide %a" steel bracket under the gutter at 8' OC. Bracket to turn onto outside face of gutter a minimum of 2" extend across outside face and underneath gutter. Bracket to then attach into exterior wall of building with a minimum of two anchors / fasteners. See "4T Gutter Bracket Detail" attached to this document. 3. Vent Tops and divertors: Contractor to remove and replace all tops and divertors as part of this scope. 4. Perimeter Edge: Contractor to terminate all membrane as follows: a. Gutter: contractor to terminate membrane into gutter, using 1-3/4" Fascia Bar with metal cover. b. Rake / Gable edges: Contractor to terminate membrane using 2 Piece All term metal edge. (Match existing profile and width) 5. Project Team Contact Sheet: Contractor to provide a contact sheet listing primary contacts, to include Prime and subcontractor information. A minimum list will include overall project management team members, on site primary team members and emergency contact team members. Email and cell phone contact numbers for all primary personnel to be included on the contact sheet. Contractor to bring to Pre -Construction meeting. If personnel on the Team Contact list should need to change during the process of the project, at a minimum, an email will be generated to Brazos County, 4T Partnership, and Duro-Last notifying all of the changes. 6. Staging area: Contractor will maintain a single designated staging area. All material storage, equipment storage is required to be kept at staging unless in use. All breaks, Lunches, and safety meetings to be held in staging area at all time. Unless authorized and identified with the Pre -Construction minutes. Contractor will stage equipment, material, and Company/ Crew vehicles in the assigned staging area location. Contractor will conduct safety meetings, lunch and breaks in the staging area. Contractor will maintain a Porta John and wash area within the area. Staging area should be marked with safety cones and caution tape to help prevent accidental access by the public. 7. Storage: Contractor is responsible for assuring that all material is secure on the roof and ground. All trash and debris should be bagged on a regular basis. Site should be free of wind-blown wrappers, trash, or debris. Contractor will maintain surrounding grounds with no debris, wrappers, water bottles etc. Contractor will bag all debris unless using a Skytrac and box for debris. At no time may contractor throw or discharge any materials or debris from roof. This is a two-story building making it even more important that all material and equipment be away from the building edge. 8. Signage: Contractor will post one sign at the staging area identifying the site is an active construction site. Signage should include Company name, Office contact (Phone and Email) Site Project Manager name and phone number. 9. Ground Protection: Contractor will mark with cones on the ground whenever working within 10' of the perimeter over doors, exits and vehicle garage doors. AST THE WORLDS BEST ROOF® 10. Rain & Weather: Contractor will have personnel on site or within 15-30 min. from the job site 7 days a week and including Holidays until substantially complete. At any time that the building is exposed to weather (Rain, Wind or Other) Contractor will meet Owner representative to assure all water tie offs are in place and to assure there is no moisture entry into the building. Contractor is responsible for. keeping the building in a watertight condition from start of construction until complete. If crew or personnel dispatch for holidays or weekends contractor is required to maintain a minimum of two personnel 15-mile radius to respond, should it rain and to daily inspect of staging area, inspection of roof loaded material and to inspect all water tie offs a minimum of twice daily on non -workdays. 11. Site Safety: Contractor will adhere to all safety requirements while performing work on the site. This will include but not limited to the following: 1) Compliance with all OSHA requirements -See attached OSHA Bulletin - Roofing m) Compliance with all County requirements n) Contractor will maintain a clean and orderly staging area throughout execution. Staging area will include a porta john and be clearly marked with cones and caution tape. The area is to be clearly marked to avoid any accidental entry by the public. Contractor will maintain all crew trucks, lifting equipment, ext. in this area. o) Lifting Equipment will always be stored in staging if not being used. Contractor will protect all parking lot surfaces with plywood to prevent any dripping of hydraulic oil or other. Contractor will chain the wheel to the axle when not in use. Contractor will provide a copy of the key or passcode to equipment. Contractor will avoid creating ruts or damage to the surrounding areas, buildings and/or land scape. Any signs of leaking or significant issues with Hydraulic equipment contractor will immediately switch out equipment and do so without interruption to the work. p) Contractor will always maintain a fire Extinguisher in the staging area and at the roof where any gas filled generators are in use. q) Contractor will install all required warning lines and fall protection as required throughout the execution of the work to protect the public and county personnel while on site performing repairs. r) Contractor will provide their own access to and from the roof. Contractor crew is to refrain from entry, interior roof hatch or exit of the building. Only the Project Manager and Crew Superintendent shall access or traffic the building and only with an approved County escort. s) Contractor will install safety cones along sidewalk leading up to all primary entrances and exits that are to remain open during repairs / construction. t) Contractor will comply with all required work hours and special designated days by the county. Contractor should include and anticipate any costs associated with overtime and night or weekend work to complete this project. No change orders for overtime, weekend or night work will be permitted. u) Contractor and crew will comply with all Covid-19 rules and procedures while on site performing work. v) Contractor and crew will refrain from any smoking on site. Contractor, Crew and Contractor vehicles will refrain from any drug or illegal substances on i THE WORLD'S SEST ROOFe person or use while performing work. No alcohol or other on site whether containers are empty or full. This includes person and/or vehicles. 12. Crew Safety Vests: All Contractor personnel on site will wear safety vest to allow ease of identification for building personnel and public. Contractor Crew Superintendent and Project Manager will wear a different colored safety vest for ease of identification of Owner Personnel and the Public. 13. Permit Fee(s): Contractor will include any Permit costs and will include any administration cost for submitting and/for filing for a permit. Should a permit be required the contractor will include all costs for submitting for permit and any cost to collect the permit and post the permit at the appropriate locations. 14. Safety Spotter: Contractor will provide spotter personnel at the front and rear of any lifting equipment when equipment is be moved outside of staging area to assure that no public property or personnel can be damaged or hurt during operation. Contractor will also utilize a spotter any time the crew may be working within 10'- 15' of the perimeter of the roof. Should the contractor be required to expose the roof to below to occupant or public. (i.e., Skylights) Contractor will coordinate with County with County contact for coordination of the Area being exposed. Any such type of area should also be marked with cones to prevent the public from accidently walking into this area. 15. Access: Contractor will provide their own exterior access to the building. All access points are to be removed when contractor is not on site or construction activity is not in process. Anyone accessing thru the building must comply with all COVID- 19 and CDC Guidelines. Contractor personnel will perform temperature checks each day and document each crew member result. 16. EIectrical Power: Contractor will supply all the contractor required power for operation of equipment. Contractor is not allowed at any time to use Owners water, electrical receptacle or other in execution of this scope of work. 17. Reconnect/ Disconnect: Contractor is not authorized or allowed to disconnect any Mechanical units on the building. If for any reason the contractor feels it is necessary to disconnect a mechanical unit this must be approved in advance and scheduled with the Owner. 18. Background Information: Contractor will supply .all required background information required to comply with Brazos County requirements. 19. Insurance: Contractor will submit proof of insurance (Certificate of Insurance) showing coverage that meets or exceeds all county requirements. 20. Exterior ladder / Stairs: Contractor will include in their proposal and provide their own exterior access to the building. All exterior ladder access is to properly secure when in use and removed during any times the crew is not on scene. 21. Warranty Signage: Contractor will post a sign at the Hatch access or in location of the County choosing to notify anyone who access the roof the Date Installed, Manufacture, Contractor name and phone number, Manufacture warranty period and assembly installed. 22. Occupant Notification: Contractor to post 8 %z x I I" Notification at access / entry doors and exits notifying public and occupant of work currently active on at this site. 23. Treated Wood: Any and all wood installation or replacement shall be "Treated" to prevent moisture and decay and be compatible will roof membrane and accessories. 24. Warranties: Provide 20-year NDL Warranty and 5-year contractors warranty. DUJ .'C7�>LAS' THE WORLD'S BEST ROO CLOSEOUT DOCUMENTS & PAYMENT PROCESSING Contractor will submit a singleland final invoice upon completion of the repairs for Brazos County Roof Repairs- Package II and Road & Bridge Building to include the following: 9. Contractor Warranty: Contractor will provide the Contractor 5-year workmanship warranty for all work performed. 10. Final Inspection 4T Partnership will schedule an inspection with the Contractor and the Owner/County to perform a walk through and inspection of the completed Roof assembly and all areas included in the'contractor's scope of work. 4T Partnership will forward minutes and documentation of any items in need of correction or repair. Any punch items will be corrected during inspection or can be performed, and contractor can submit photos showing corrective action. 11. Contractor Invoice — Contractor will submit a Final invoice with confirmation of completion of all punch list items and reference RFP II and building name with address. 12. Manufacture "No Dollar.Limit Guaranty_ Contractor will submit "a copy and provide the Owner with an original of the required 20-year NDL Guaranty. The Guaranty should reference the Correct Owner / Member -Name, Building Address and include execution by the Manufacture appropriate representative. 13. "Conditional" Lien Release- Contractor will submit a "Conditional Lien: -Release with closeout documents including separate releases for any listed sub -contractors. 14. Performance & Payment Bond- Contractor will submit a copy of the Payment & Performance bond. 15. Punch List Items Documentation- Contractor will provide any necessary punch list / corrective action list and documentation showing each correction if required after the final inspection. 16. Please Brazos County Purchasing requirements for any additional closeout documents. DELIVERY, STORAGE, AND HANDLING - Store all materials in compliance with Manufacture requirements to avoid water damage and store rolled goods on end. Comply with manufacturer's recommendations for job -site storage and protection. If necessary, cover with lose tap or plastic and allow to breath. - Contractor will adhere to all requirements regarding stagging location, site management and occupant safety to assure that both Contractor(s) crew and public / County personnel and the public are protected at all times. - Contractor will supply a duplicate key or Code to operate all equipment being stored on site to facilitate (if necessary) moving this equipment if required by first responders. Contractor / Crew will prevent any blowing debris throughout the execution of the work. All material will be properly secured. Any material roof loaded must be tied or secured when not performing repairs on site. All debris will be bagged and'placed in a receptacle or dump trailer. Contractor will at no time while positioned on the roof load material or equipment from ridge to eave over entrance and exits of the buildings. JOB CONDITIONS - The Contractor preparing a proposal in response to this RFP acknowledges that all work is to be performed while current activities within these buildings continue or proceed. �ANC EE L•i THE WORLD'S REST ROOFS Contractor will take and include all associated costs for signage, caution tape and safety cones to assure the tenant and public are protected from harm. - Proceed with installation work only after substrate is prepared, clean, smooth, and dry. - Proceed with installation work only when weather conditions allow. Follow primary manufacturer's recommendations during application throughout. - Contractor agrees to schedule work on individual building / Roof area only after verification that the County does not have any pre -schedule events and/or conflicts without penalty or cost to the County. - Contractor Project Manager will advise the Member each day on the prior days weather forecast. Each day that the forecast includes a greater than 30% (for that window of time) chance of rain and/or Winds forecast to be in excess of 15-20 mph the contractor will have the option to schedule a "no -work" weather delay day. - Contractor is at all times required to maintain a watertight condition on all buildings being repair / under construction. Contractor and his Insurance Company will be responsible for any damage to the interior and/or exterior) caused due to negligence on the contractor's part+ The contractor agrees to keep all buildings in a watertight condition until such time that the Building/Project ID# has been substantially completed and closeout documents submitted. - COVID-19 / Pandemic: Contractor will adhere to all guidelines, procedures and policies regarding the County's official and published requirements concerning Covid-19 and PPE and include in his/her proposal all necessary costs to comply. DETAILED SCOPE OF WORK -).toad & Bridge Building General Scope of work: 23. Brazos County RFP: Contractor to provide an RFP proposal and response as detailed by the Brazos County Purchasing Department to the Brazos County to include and provide all specified materials, labor and all warranties and guaranties to repair/replace the roof at the Road & Bridges Building 24. Pre -Construction Meeting: Prior to the execution contractor will attend a Pre - Construction meeting (Contractor Project Manager, Superintendent, Manufacture Representative, Owner and Consultant) to review execution, scheduling, and general guidelines for the project. Contractor will submit submittals (PDF, Application Guidelines, Field Drawings, Warranties, Guaranties) prior to the Pre -Construction meeting for all required products and MSDS sheets. Contractor to provide a Project Contact Sheet with names, cell phones and email for all personnel to be involved with scope of work. (Project Manager, Site Project Manager, Crew Superintendent and Office Contact) Contractor should submit a soft copy of these documents no later thenl0 days prior to this meeting. 25. Provide unit cost (square foot $) for deck replacement. Prior approval required for replacement. 26. Remove and Install execution: Contractor (Execution) Advisory - Due to the vehicle activity at this building Contractor will need to coordinate daily activities OUROPLAST AWr l4 &Z THE WORLD'S BEST ROOF® with Building personnel. This is a vehicle repair facility and therefor will require daily coordination. Remove existing 40 mil PVC along with all screws and plates. Inspect and replace wet or deteriorated existing insulation, to include flute fill product. Provide unit cost for replacement. Prior approval required for replacement. Install, via mechanical attachment, an approved %a" Gypsum Roof Board, over existing flute fill / insulation. Stagger all joints. Mechanical attachment to meet manufacture's requirements to achieve 90 lb system per ASCE-7. Install, via adhered attachment, an 80 mil Fleeceback, adhered with CR20 for entire field of the roof. No peel stop required unless required by Manufacture. Contractor will perform work in accordance with all manufacture guidelines and will maintain a watertight condition while executing the scope of work. The building must remain operationally open and performing its function for the county throughout repairs. During the execution of the scope of work. Contractor will protect the building from moisture entry from start to finish of the scope of work. Contractor will utilize and install night seals at the end of each day to assure and terminate any completed or uncompleted areas daily. Should any of the new assembly become wet remove / damages contractor will replace before proceeding with work. 27. Fastener Pull-out Test: Contractor to perform fastener pull test to assure pull out and required spacing for any fasteners. Contractor to perform prior to the Pre -Construction meeting. Contractor to provide pull values at the pre -Construction meeting. 28. Flashing/Assembly removal: Contractor to remove all roof material down to the underlying or original roof assembly. Inclusive of any associated roof products. Before installing new assembly, contractor is to inspect and verify the substrate meets all industry requirements before installing the new assembly. Contractor is to notify the county immediately should they identify any defective items to allow the county to inspect. 29. Existing Two-way Vents: Contractor to remove and dispose of. No new two-way vents will be utilized. 30.'.Contractor Advisory: Reference Pre -Bid Minutes. Contractor to verify and attach any penetrations not properly secured from underside of substrate. 31. New Assembly: Contractor Cut and remove PVC 40 mill Membrane and associated mechanical fasteners. Contractor to then install t/a" approved Gypsum Roof Board (mechanically attached) -and adhere 80 mill Fleeceback membrane. 32. Cricketing: Contractor will install cricketing, % " per foot taper, on the "High side" of all curbed penetrations. 33. Gypsum Roof Board: Contractor will install, via mechanical attachment, an approved '/4" Gypsum Roof Board over the underlying assembly. Mechanical attachment to meet manufacture's requirements to achieve 90 lb system per ASCE-7. All gaps greater than %a" will be filled prior to membrane installation. 34. Field Membrane: Contractor to install 10' wide sheets of 80 mill PVC Fleeceback Membrane. Contractor to adhered membrane, using CR20 adhesive, over the approved % " Gypsum Roof Board, mechanically attached to meet manufacture's requirements to achieve 90 lb system per ASCE-7. Assembly is to meet UL listed Impact 4, "Severe" Hail Certification. Contractor to lightly broom each sheet after install to ensure full embedment of the sheet and adhesive. Install patch were required. ������ L�URO LAST A���s NIMBI THE WORLD'S REST RODE& Contractor should take card to not over seat the fleeceback in the adhesive which can cause wrinkling. i 35. New Gutters & Downspout: Contractor to remove existing gutter and downspouts. Contractor to install new gutters and downspouts as part of this scope of work. Gutters / Downspouts to be properly sized for roof. Contractor will include in his cost all associated cost to tie into below grade drainage where it currently exists. Gutters are to be pre -enameled baked metal. Contractor to terminate membrane in gutter with 1-314" Fascia Bar with Metal cover. Color to be chosen by County. Contractor, also, to install I" wide '/a" steel bracket under the gutter at 8' OC. Bracket to turn onto outside face of gutter a minimum of 2" extend across outside face and underneath gutter. Bracket to then attach into exterior wall of building with a minimum of two anchors / fasteners. See 114T Gutter Bracket Detail" attached to this document. Contractor Advisory: Contractor should review currant overhang of roof and gutter placement. This may require increasing size of gutters or trimming of the original metal overhang. 36. Perimeter Edge: Contractor to terminate all membrane as follows: a. Wood Nailers: Contractor to install treated new nailer at any required locations. b. Gutter: contractor to terminate membrane into gutter, using 1-3/4" Fascia Bar with metal cover. c. Rake / Gable edges: Contractor to terminate membrane using 2 Piece All term metal edge. 37. Metal Ridge Vents: Contractor to replace existing Metal Ridge Vents with Manufacture's pre -manufactured PVC Metal Ridge Vents. Remove existing (6) Ridge Vents and replace/install (7) pre -Manufactured Ridge Vents. Contractor will replace the one currently missing. See Detail #s 5000 and 5001 in package. 38. Plumbing Stacks: Contractor to remove existing flashings and install extender on plumbing jacks that are less than 8" (Portals plus) and flash with PVC split boot. 39. Penetrations Flashings: Contractor to provide and install split boots and flashings at all non -curbed penetrations to assure each fit snug and tight around the shaft of the penetration. Termination to include Panduit band top seal and back seal. 40. Equipment supports: Contractor will provide new equipment supports all existing. Contractor will install new wood 4" x 4" treated wood under the membrane and not on top. All wood supports are to be encapsulated under the membrane. 41. Conduit and Supports: There are no conduit on roof currently. 42. Walk Pads: Contractor is to include in this scope of work to include the installation of Manufacture walk pads at all service sides of Mechanical Units and Roof hatch / Roof access location. If known are obvious contractor to install one walk pad at Owners designated location. 43. Flue Vents — Contractor to flash using Manufactures dual wall flashing at all heated flue vents. 44. Vents — All vents are to receive new diverters and tops. Contractor to flashing using split PVC boots properly sized and sealed with stainless steel Panduit band and sealant. =�a DU �O�LAST MENTHE WORLD'S REST R00Fv 45. Cylindrical Metal Vents / Flue vents: Contractor to replace all tops and rain collars with new. Seal and mechanically affix each. All flue vent tops are to be replaced. Paint color to be at County choice or selection. 46. Treated Wood: Replace all wood components that are required with Treated wood resistant of rot and decay. All must be compatible with Roof assembly and accessories. 47. Details: Please reference details provided for reference for all specified detailing at the end of this document. 48. Specialty / Site Specific Item: Plumbing Stack / Flue Vents - Contractor to reattach all existing flue vents and Plumbing stacks not currently attached below roof deck / substrate. 49. Specialty / Site Specific Item: Blanket Insulation - Contractor to include in the base price, remove and replacement of 23,968 s.f: of Blanket Insulation located on the underside of the substrate. Provide a unit cost (square foot $) for additional blanket insulation replacement. PART 1 GENERAL / SPECIFICATIONS: BRAZOS COUNTY- ROAD and BRIDGE BUILDING 1.13 SCOPE OF WORK SUMMARY A. Removal of the exposed PVC and mechanical fasteners. Remove all cylindrical flashings. Remove existing T`wo-Way Vents. Ridge vents are to be replaced with Manufacture prefabricated Metal Ridge vent to replace each existing. B. Inspect existing insulation, to include flute fill and replace wet or deteriorated product. Provide unit cost for replacement. Prior approval required for replacement. C. Install new, an approved'/a" Gypsum Roof Board (mechanically attached / 90 LBS minimum) over the existing and exposed flute fill / insulation. Remove any wet and/or damaged ISO. D. All products should be Manufactured by the Primary Manufacture warrantying the assembly/system. E. Install 80 mill PVC Fleeceback Membrane adhered with Fleeceback membrane with CR- 20 membrane adhesive, with splatter application over approved Gypsum Roof Board. Install screw and plates at all perimeter terminations perimeter edge and curbs / penetrations per manufacture's specifications. F. Install penetration flashings (boots) at cylindrical penetrations. Assure all are properly sized and fit smooth and tight to all vertical flashings. Top seal and back seal. Then install Panduit band and caulk. Any use of pitch pans will require pre -approval. No pitch pans are to be used. G. Replace all flue vent tops and round curb exhaust vent tops that are exposed and damaged from Hail Exposure. H. Fasteners, adhesives, and other accessories required for a complete roofing installation. I. Traffic Protection. Walk pads to be installed at roof hatch and service side of All 'OEM DURIEM P>LAs-o No THE WORLD'S BEST RD®F® mechanical units. Do not install walk pad over membrane laps. 1.14 REFERENCES A. NRCA - The NRCA Roofing and Waterproofing Manual. B. ASCE 7 - Minimum Design Loads for Buildings and Other Structures. C. UL - Roofing Materials and Systems Directory, Roofing Systems (TGFU.R10128). D. ASTM C 1289 - Standard Specification for Faced Rigid Cellular Polyisocyanurate Thermal Insulation Board. E. ASTM D 751- Standard Test Methods for Coated Fabrics. F. ASTM D 4434 - Standard Specification for Poly (Vinyl Chloride) Sheet Roofing. G. ASTM E 108 - Standard Test Methods for Fire Tests of Roof Coverings. H. ASTM E 119 - Standard Test Methods for Fire Tests of Building Construction and Materials. 1.15 SYSTEM DESCRIPTION A. General: Provide installed roofing membrane and base fleshings that remain watertight; do not permit the passage of water; and resist specified uplift pressures, thermally induced movement, and exposure to weather without failure. B. During installation contractor will install night seals to assure the building remains watertight throughout the installation of the roof system. C. Material .Compatibility: Provide roofing materials that are compatible with one another under conditions of service and application required, as demonstrated by roofing membrane manufacturer based on testing and field experience. Provide all of the primary manufacture's products. Any products not manufactured by primary manufacture must be submitted for approval prior to delivery to the job site. D. Physical Properties: 1. Roof product must meet the requirements of Type III PVC sheet roofing as defined by ASTM D 4434 and must meet or exceed the following physical properties. 2. Thickness: 80 mil (101 mil including fleece), nominal, in accordance with ASTM D 751. 3. Thickness Over Scrim: ? 41 mil in accordance with ASTM D 7635. 4. Breaking Strengths: >_ 545 lbf. (MD) and >_ 3761bf. (XMD) in accordance with ASTM D 751, Grab Method. 5. Elongation at Break: >_ 34% (MD) and >_ 33%,(XMD) in accordance with ASTM D 751, Grab Method. 6. Tearing Strength: >_ 70 lbf. (MD) and >_ 211 lbf. (XMD) in accordance with ASTM D 751, Procedure B. 7. Low Temperature Bend (Flexibility): Pass at -40 °F in accordance with ASTM D 2136. -� �a4 WouRa�t.,a►�r �THE WORLD'S BEST ROOF® 8. Linear Dimensional Change: <_ 0.10% (MD) and 0.10% (XMD) in accordance with ASTM D 1204 at 176 f 2 OF for 6 hours. 9. Water Absorption: <_ 0.1% in accordance with ASTM D 570 at 158 OF for 166 hours. 10. Static Puncture Resistance: >_ 33 lbs. in accordance with ASTM D 5602. 11. Dynamic Puncture Resistance: >_ 14.7 ft lbf. in accordance with ASTM D 5635. E. Cool Roof Rating Council (CRRC): 1. Membrane must be listed on CRRC website and meet CRRC requirements. a. Initial Solar Reflectance: >_ 87% b. Initial Solar Reflective Index (SRI): >_ 110 F. Insulation 1. Inspect / Reuse existing flute fill / Insulation currently in place. 2. Approved V4" Gypsum Roof Board Primed (Mechanically attached / 90 LBs minimum) 1.16 SUBMITTALS A. Submit under provisions of Section 01300. B. Project Team Contact Sheet with both phone numbers and email. C. Product data sheets on each product to be used, including: 1. Preparation instructions and recommendations. 2. Storage and handling requirements and recommendations. 3. Installation methods. 4. Maintenance requirements. D. Application guidelines for the specific assembly being installed. E. Shop Drawings Provide shop drawings showing mechanical attachment of insulation attachment. Pull test results and required attachment based on results. F. Verification Samples: For each product specified, two samples, representing actual product, color, and finish. 1. 4" by 6" sample of 80 mill Fleeceback membrane, White. 2. 4" x 6" sample of walkway pad. White with Yellow stripping. 3. Termination bar, fascia bar with cover, drip edge and gravel stop if to be used. 4. Submit PDF of all Count6rflashing skirting to be installed at Mechanical units including gauge and profile. i oLAST THE WORLD'S BEST ROOFe 5. Submit fasteners with appropriate sizing for each application to be used at all transitions, flashings, curbs, parapet wall, etc. 6. Product Data Sheets for each product and accessories to be used and installed within the roof assembly. 7. SDS: Contractor to submit copies of all Safety Data Sheets and maintain one bound copy on site throughout the execution of the scope of work. 8. Field Drawings: Contractor to submit all manufacture and/or field drawings for details to be used in the execution of this work. 9. Contractor to submit PDF of all wood components to be used on execution of this work. 10. Contractor to submit PDF and profile drawing for any Metal deck replacement. G. Installer Certification: Certification from the roofing system manufacturer that Installer is approved, authorized, or licensed by manufacturer to install roofing system. H. Submit Manufacture Guaranty (sample) -Warranty to include all membrane wall flashings, curb flashings, scuppers, downspouts, and perimeter metal termination metal. I. Submit Contractors 5-Year Warranty (sample) 1.17 QUALITY ASSURANCE A. Owners' consultant will inspect all work a minimum of once per week during the execution of the repairs. Contractor to correct all deficiencies noted during inspection prior to following week inspection. B. Perform work in accordance with manufacturer's installation instructions. C. Manufacturer Qualifications: A manufacturer is primary (not a toll manufacture) specializing in the production of PVC membranes systems. Maintains an Auditing process including inspection of all warrantied roof before issuance of said warranty. Has registered it products and is listed with both Factory Mutual and UL and has produce these product in excess of 10 years. D. Installer Qualifications: Contractor must be Certified with the Manufacture, be able to issue Manufacture "NDL" Warranty, Capable of issuing a Payment and performance bond and has a minimum of 10 years install (successively) specified system/assembly. Note: See additional contractor requirement within the RFP requirements. E. Source Limitations: All products to be sold and tested by the primary Manufacture. F. There shall be no deviations from the roof membrane manufacturer's application specifications and/or these specifications without written approval prior. NRCA guidelines will be followed as -a minimum. ' PON THE WORLD'S BEST ROOF® y G. Contractor to submit copies of; all Manufacture inspections (following week) to Owner and 4T Partnership. 1.18 REGULATORY REQUIREMENTS A. Conform to applicable code for roof assembly wind uplift and fire hazard requirements. B. Fire Exposure: Provide membrane roofing materials with the following tire -test -response characteristics. Materials shall be identified with appropriate markings of applicable testing and inspecting agency. 1. Exterior Fire -Test Exposure: c. Class A: ASTM E 108, for application and roof slopes indicated. 2. Fire -Resistance Ratings: Comply with ASTM E 119 for fire -resistance -rated roof assemblies of which roofing system is a part. 3. Conform to applicable code for roof assembly fire hazard requirements. C. Wind Uplift: Roofing System Design: Provide a roofing system designed to resist 90 LBS uplift pressures calculated according to the current edition of the ASCE-7 Specification Minimum Design Loads for Buildings and Other Structures. 1.19 PRE -INSTALLATION MEETING A. Convene meeting not less than two weeks before planned or scheduled start date for work of this section. B. Review methods and procedures related to roof deck construction and roofing system including, but not limited to, the following. 1. Pre -Construction Meeting: Owner, Consultant, Manufacture representative, roofing installer, roofing Site Project Manager, Superintendent and any office personnel and any Contractor sub -contractors. 2. Contractor to provide three copies of all SDS Sheets. 3. Contractor to submit all submittals no less than one week prior to pre -construction meeting. 4. Contractor to furnish/submit a list of all Sub -Contractors and Contacts. 5. Contractor to provide/submit a Project Contact list at the pre -con. 6. Contractor to provide/submit an Occupant notification sheet on letter head with contact numbers to advise public and occupant of upcoming construction and dates for work. 7. Review and finalize construction schedule and verify availability of materials, installer's personnel, equipment, and facilities needed to make progress and avoid delays. 8. Verify location of staging area. Addam DLJ14DoLAST THE WORLD'S BEST ROOF® 9. Verify the location of Contractor access on to the roof and existing. 10. Discuss and review all safety requirements. 11. Discuss all loading of materials and securement of materials on roof and in staging area throughout project. 12. Examine deck substrate conditions and finishes for compliance with requirements, including flatness and fastening. 13. Review structural loading limitations of roof deck during and after roofing. 14. Review base flashings, special roofing details, roof drainage, roof penetrations, equipment curbs, and condition of other construction that will affect roofing system. 15. Review governing regulations and requirements for insurance and certificates if applicable. 16. Review temporary protection requirements for roofing system during and after installation. 17. Review roof observation and repair procedures after roofing installation. 18. Review all execution specific requirements listed in the execution section of the scope of work. 1.20 DELIVERY, STORAGE AND HANDLING A. Prior to delivery of Material Contractor is to inspect the underside of the substrate to identify any locations where material placement should be limited if suspect. Contractor to also identify any incumbrances attached, hanging or otherwise at -risk during installation. B. Deliver roofing materials to Project site in original containers with seals unbroken and labeled with manufacturer's name, product brand name and type, date of manufacture, and directions for storing and mixing with other components. C. Store liquid materials in their original undamaged containers in a clean, dry, protected location and within the temperature range required by roofing system manufacturer. Protect stored liquid material from direct sunlight. D. All products sensitive to temperature and /or exposure to the elements prior to use shall be kept in appropriate containers or brought out daily to job site. E. Protect roof insulation materials from physical damage and from deterioration by sunlight, moisture, soiling, and other sources. Store in a dry location. Comply with insulation manufacturer's written instructions for handling, storing, and protecting during installation. Once on site if necessary, cut shrink wrap to allow material to breath and cover with a tarp. F. Store roof materials and place equipment in a manner to avoid permanent deflection of deck. G. Store and dispose of solvent -based materials, and materials used with solvent -based materials, in accordance with requirements of local authorities having jurisdiction. H. All material on the roof to be secured to prevent any wind-blown debris. THE WORLD'S BEST ROOFe 1.21 WARRANTY A. Contractor's Warranty: The contractor shall warrant the roof application with respect to workmanship and proper application for Five (5) years from the effective date of the warranty issued by the manufacturer. B. Manufacturer's Warranty: Must be no -dollar limit type and provide for completion of repairs, replacement of membrane or total replacement of the roofing system at the then - current material and labor prices throughout the life of the warranty. In addition, the warranty must meet the following criteria: 1. Warranty Period: 20 years from date issued by the manufacturer. 2. No exclusion for Ponding water 3. Warranty shall not place excessive requirements on Owner to maintain Manufacture Warranty. 4. Acts of God, Vandalism to be excluded. 5. No exclusion for damage caused by biological growth. 6. Issued direct from and serviced by the roof membrane manufacturer. 7. Transferable for the full term of the warranty. PART 2 PRODUCTS 2.4 MANUFACTURER A. Contractor to identify Manufacture Name and certification on the RFP Contractor proposal form. B. All proposals submitted must be on the provided RFP Proposal form and completed correctly. C. Contractor shall inspect the building thoroughly and verify all required details and scope to perform the work and supply the specified Scope of Work and Warranties. D. Approved Manufactures: GAF Materials Corp / Duro-Last Roofing 2.5 ROOFING SYSTEM COMPONENTS A. Roofing Membrane: Manufacture PVC Fleeceback Membrane conforming to ASTM D 4434, type III, fabric -reinforced, PVC, NSF/ANSI 347 Gold or Platinum Certification, and a product -specific third -party verified Environmental Product Declaration. Membrane properties as follows: I . Removal of existing PVC 40 mill membrane Roof Membrane including existing screws and plates, penetration flashings, curb flashings and all associated fasteners down to the underlying assembly. 2. Installation of cricket (where required) reuse existing flute fill / insulation and install an approved f/ " Gypsum Cover Board (primed) mechanically attached with screws and metal plates in accordance with Manufacture requirements. 3. Membrane: I4 QtJROoLAS"l� AI I ��'s� al THE WORLD'S REST ROOF& b. Install 80 mill PVC Fieeceback membrane in CR20 adhesive (field) / 80 mill PVC bareback membrane at all vertical walls / curbs using Solvent -based adhesive. 4. Exposed Face Color: a. White. 5. Products recycle content 7% post-industrial and 0% post -consumer. B. Accessory Materials: Provide accessory materials supplied by or approved for use by Manufacturer. 1. Sheet Flashing: Manufacturer's standard reinforced PVC sheet flashing. 2. Install 80 mil bareback membrane at all curbs using an approved solvent -based adhesive. Install fabricated corners for all curb corners. a. Stack Flashings. Contractor to use split boots only. b. Metal Ridge Vent: Provide Manufactures prefabricated Metal ridge vent to replace existing. c. Inside and Outside Corners. d. Vinyl Coated Metal Scupper with collection box and downspout e. PVC Metal Clad overflow scuppers w/ picture frame 3. Sealants and Adhesives: Compatible with roofing system and supplied by Manufacture, Inc. a. Fleecback adhesive CR-20 Membrane Adhesive. (Field membrane) b. Solvent -Based adhesive (walls and Curbs) c. Manufactures 20-year type sealant. d. PVC Matic. 4. Cover Board- approved 4 " Gypsum Roof Board 5. Fasteners and Plates: Factory -coated steel fasteners and metal or plastic plates meeting corrosion -resistance provisions in FMG 4470, designed for fastening membrane and insulation to substrate. Supplied by Primary Manufacture a. #14 and #15 Heavy Duty Fasteners. (Contractor to verify appropriate length fastener for both Metal deck and Wood Deck) b. 3-inch Metal Plates. (Barbed) 6. Termination and Edge Details: a. Install 2 Piece All Term Edge metal at rake terminations. b. Turn membrane into gutter and secure with 1-314" Fascia Bar metal cover. 7. PVC Clad Metal: Supplied by Primary Manufacture C. Walkways: 1. Provide non-skid, maintenance -free walkway pads in areas of heavy foot traffic and around mechanical equipment. a. Walk Pads ;3Qa ®L R01>L.A8T } a� THE WORLD'S BEST RGOF9 b. Walk pads to be installed at all access points and service side of all Mechanics units. Walk pads to be cut to avoid being installed over any field or wall to deck flashings. 2.6 ROOF INSULATION ACCESSORIES A. General: Provide roof insulation accessories approved by the roof membrane manufacturer and as recommended by insulation manufacturer for the intended use. B. Fasteners: Provide Manufacture factory -coated steel fasteners and metal or plastic plates meeting corrosion -resistance provisions in FMG 4470, designed for fastening insulation and/or insulation cover boards in conformance to specified design requirements. C. Insulation Cover Board: 1. Glass -mat -faced, water-resistant gypsum substrate conforming to ASTM C 1177/C I I77M, DensDeck® Prime Roof Board as manufactured by Georgia-Pacific Corporation. Or Manufacture's Approved Equal. a. %4 inch thick Dens Deck PART 3 EXECUTION 3.6 EXAMINATION A. Verify that the surfaces and site conditions are ready to receive work. B. Verify that the deck is supported and secured. C. Verify that the deck is clean and smooth, free of depressions, waves, or projections, and properly sloped to drains, valleys, and/or gutters. D. Verify that the'deck surfaces are dry and free of standing water, ice, or snow. E. Verify that all roof openings or penetrations through the roof are solidly set. F. If substrate preparation is the responsibility of another contractor, notify Architect of unsatisfactory preparation before proceeding. 3.7 PREPARATION A. Clean surfaces thoroughly prior to installation. B. Prepare surfaces using the methods recommended by the manufacturer for achieving the best result for the substrate under the project conditions. C. Surfaces shall be clean, smooth, free of fins, sharp edges, loose and foreign material, oil, grease, and bitumen. 3.8 INSTALLATION A. Install any tapered board first where allowable or under approved Gypsum Roof Board. (where required) B. Install any required insulation in accordance with the roof manufacturer's requirements. C. Insulation Cover Board: approved Gypsum Roof Board �.7LJ14�8""0.2 °IF 0 ® THE WORLD'S BEST ROOF® 1. Use only fasteners, stress plates and fastening patterns accepted for use by the roof manufacturer. Fastening patterns must meet applicable design requirements. a. Install fasteners in accordance with the roof manufacturer's requirements. Fasteners that are improperly installed must be replaced or corrected. b. Attach boards in parallel courses with end joints staggered 50% and adjacent boards butted together with no gaps greater than 1/4 inch. c. Attach boards over existing Flute Fill / Insulation. d. At gutters tapper the last 4' of insulation to assist with drainage. D. Roof Membrane: 80 mill PVC Fleeceback and Bareback Membranes. 1. Fully adhered in field Fleeceback membrane with CR20 adhesive 2. Curbs and Walls fully adhere Bareback Membrane with Solvent -based adhesive. 3. Cut membrane to fit neatly around all penetrations and roof projections. 4. Unroll roofing membrane and positioned with a minimum 6-inch overlap along the selvage edge. Roll ends must be butted together and membrane of the same mil thickness, without fleece backing, must be used to form the end lap. 5. Apply adhesive in accordance with the roof manufacturer's requirements. 6. Apply adhesive in splatter pattern. 7. Follow guidelines outlined in the adhesive's Product Data Sheet. 8. Read the adhesive's Safety Data Sheet (SDS) prior to using the adhesive. E. Seaming: 1. Weld overlapping sheets together using hot air. Minimum weld width is 1-1/2 inches. 2. Check field welded seams for continuity and integrity and repair all imperfections by the end of each workday. F. Membrane Termination/Securement: All membrane terminations shall be completed in accordance with the membrane manufacturer's requirements. 1. Provide securement at all membrane terminations at the perimeter of each roof level, roof section, curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition. 2. Provide securement at any angle change where the slope or combined slopes exceeds two inches in one horizontal foot. G. Flashings: Complete all flashings and terminations as indicated on the drawings and in accordance with the membrane manufacturer's requirements. 1. Provide securement at all membrane terminations at the perimeter of each roof level, roof section, curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition. a. Do not apply flashing over existing thru-wall flashings or weep holes. b. Secure flashing on a vertical surface before the seam between the flashing and the main roof sheet is completed. c. Extend flashing membrane a minimum of 6 inches (152.mm) onto the main roof "Q DUROmLA.'ST THE tl ORLD'S REST ROOF@ MEMO sheet beyond the mechanical securement. d. Use care to ensure that the flashing does not bridge locations where there is a change in direction (except where the parapet meets the roof deck). 2. Penetrations: a. Flash all pipes, supports, soil stacks, cold vents, and other penetrations passing through the roofing membrane as indicated on the Drawings and in accordance with the membrane manufacturer's requirements. b. Utilize custom prefabricated flashings supplied by the membrane manufacturer. c. Existing Flashings: Remove when necessary to allow new flashing to terminate directly to the penetration. d. All plumbing stacks to receive properly size "Split" (OPEN) boots and fit snug from field to top of the shaft. Terminate using Panduit band, back seal, and top seal. H. Edge Details: 1. Extend membrane into Gutters. Terminate using 1-314" Fascia Bar and metal cover. Seal with sealant as required. 2. Install All Term Metal Edge per manufacture's specifications. 3. Coordinate installation of metal flashing and counter flashing specified in Section 07620. 4. Manufactured Roof Specialties: Coordinate installation of copings, counter flashing systems, gutters, downspouts, and roof expansion assemblies specified in Section 07710. I. WATER CUTOFFS / NIGHT SEALS REQUIRED AT CONCLUSION OF EACH CREW DAY: 1. Provide water cut-offs on a daily basis at the completion of work and at the onset of inclement weather. 2. Provide water cut-offs to ensure that water does not flow beneath the completed sections of the new roofing system. 3. Remove water cut-offs prior to the resumption of work. 4. The integrity of the water cut-off is the sole responsibility of the roofing contractor. 5. Any membrane contaminated by the cut-off material shall be cleaned or removed. J. Walkways: 1. No walk pads may be installed over field or flashing Iaps. 2. InstalI walkways in accordance with the membrane manufacturer's requirements. 3. Provide walkways at all access points, deck area changes and at service side of all units. 4. Install walkway pads at roof hatches, access doors, rooftop ladders and all other traffic concentration points regardless of traffic frequency. Provided in areas receiving regular traffic to service rooftop units or where a passageway over the surface is required. 5. Do not install walkways over flashings or field seams until manufacturer's warranty inspection has been completed. 3.9 FIELD QUALITY CONTROL tlA MEN THE WORLD'S BEST ROOFa A. Site inspection weekly and/or bi-weekly as required by Owners representative. B. All manufacture inspections: Contractor/Manufacture to provide a copy to the Consultant C. and Owner. Final inspection will not be scheduled until contractor has confirmed Manufacture inspection and issuance of the -warranty (20 Year NDL Guaranty) D. Upon receipt or confirmation of Manufacture successful completion and issuing of the NDL Warranty Contractor will schedule with the County and consultant to perform a final inspection. Any defects noted in final inspection will be repaired by the contractor. If the county so desires the Consultant can perform a follow-up final. Any cost for a required third inspection would be at the cost of the Contractor. 3.10 A. PROTECTION Protect installed roofing products from construction operations until. completion of B. project. Where traffic is anticipated over completed roofing membrane, protect from damage using durable materials that are compatible with membrane. C. Contractor will be responsible for cleaning any membrane that is marked or damaged by foreign material spillage or otherwise. Contractor may at his own cost be required to wash the service of the membrane should this be identified or marked during the final D. inspection. Contractor shall clean/remove all asphalts, rubber tire or other marks from the finished membrane prior to closeout. All adhesive or caulk shall also be removed prior to E. acceptance. Repair or replace all punch list items prior to closeout documents. This would include all roofing issues as well as repair of the staging area and remaining material must be removed from site.,. END OF SCOPE OF WORK & SPECIFICATION BRAZOS COUNTY ROAD AND BRIDGE BUILDING SITE GUIDELINES / SCOPE OF WORK: Brazos County Sheriff Station: 1700 W. HWY 21 Bryan, TX 77803 1. General Scope Overview: Contractor to clean entire surface of the exposed cap sheet, cut and repair any blisters and identified areas of moisture. Once prep is complete contractor to install, via mechanical attachment, an approved '/a" gypsum roof board, using appropriately sized screws, in accordance with published manufacture's specifications. Metal insulation plates are required. Fasten in accordance with manufacture's requirements to achieve 90 lb system per ASCE-7. Adhere 80 mil PVC fleeceback membrane over entire field area using CR20. Adhered 80 Bareback, over mechanically attached roof board and adhere using manufacture's approved adhesive on all vertical surfaces (Wall and curb Flashings). Contractor to install new assembly over underlying BUR / existing roof. Remove any wet or damaged areas and fill as required. Provide unit cost (square foot $ for insulation replacement. Provide unit cost (square foot $) for decking replacement. Cut and repair any blisters. Enhance identified, existing crickets with 1/8" per foot taper panels. Install additional %z" per foot cricketing, ®� P10 �LJRD' 11 AST THE WORLD'S BEST ROOFO where missing and as indicated roof plan. Install'/z" per foot cricketing at the high side of curbs. 2. Scope of work includes (Contractor to verify units/ quantities): • Low -Sloped (Field) area is estimated to be (approximately)11,705 s.E • Low-SIoped parapet walls is estimated to be (approximately) 1,341.00 11. of parapet walls. • Low -Sloped Curbed flashings is estimated to be (approximately) 72 11 • Low -sloped Roof drains: 25 • Low -Sloped plumbing jacks-12 • Low -Sloped parapet termination metal-8071.f. • Contractor to verify all quantities and units 3. Existing Assembly: The existing assembly is 3.5" Iso and 1" perlite with a multi- ply built-up roof with Granular Cap sheet surfacing. The substrate is metal decking. 4. Low -Sloped Roofing roof areas in this scope of work: Contractor to include all of the following referenced roof areas (Built-up with Granular Cap sheet surfacing) in this proposal: • Roof Area #2 — Lower / rear roof area • Roof Area #3 — Lower / Rear roof area • Roof Area #4 — Lower / Rear roof area • Roof Area #5 — Lower / Rear roof area • Roof Area #6 — Lower / Right side (West) • Roof Area #7 — Upper / Front roof area • Roof Area #8 — Lower / (West) Canopy • Roof Area #10 — Upper / Front roof area • Roof Area #11— Upper Front (Canopy) roof area • Roof Area #12 — Upper / Front roof area • Roof Area # 14 — Upper / Front roof area • Roof Area #13 — Lower Front roof area • Sloped Metal Roofing #1 and #2 — Exclude. • See site diagram and Eagle View for reference 5. Lightning Protection: Contractor is to include the disconnect and reconnect of existing lightning protection in his proposal. 6. Pre -Construction Meeting: Prior to the execution contractor will attend a Pre - Construction meeting (Contractor Project Manager, Superintendent, Manufacture Representative, Owner and Consultant) to review execution, scheduling, and general guidelines for the project. Contractor will submit submittals (PDF, Application Guidelines, Field Drawings, Warranties, Guaranties) prior to the Pre - Construction meeting for all'required products and MSDS sheets. Contractor to provide a Project Contact Sheet with names, cell phones and email for all .� oul THE lNORL®'S BEST ROOF* personnel to be involved.with scope of work. (Project Manager, Site Project Manager, Crew Superintendent and Office Contact) Contractor should submit a soft copy of these documents no later than 10 days prior to this meeting. 7. Site/ Project Manager: Contractor to provide and maintain a minimum of one (1) non -working Project Manager to oversee operations, safety compliance and coordination with site personnel. Project Manager will report to Owner/Site Representative a minimum of once each morning and once each afternoon to assure site personnel are advised on all areas that construction activity will be taking place, coordination of any lifting activities and verify any areas of possible moisture entry from prior night or day. 8. Manufacture to provide a price, should the County wish to add full time inspection by Manufacture. 9. First Responder Facility: Contractor to include all required / necessary accommodations to assure that facility remains operational, no debris left on or near emergency vehicles and all other accommodations to assure emergency vehicles and personnel have clear entry and exit of the facility. 10. Project Team Contact Sheet: Contractor to provide a contact sheet listing primary contacts, to include Prime and subcontractor information. A minimum list will include overall project management team members, on site primary team members and emergency contact team members. Email and cell phone contact numbers for all primary personnel to be included on the contact sheet. Contractor to bring to Pre -Construction meeting. If personnel on the Team Contact list should need to change during the process of the project, at a minimum, an email will be generated to Brazos County; 4T Partnership, and Duro-Last notifying all of the changes. 11. Staging area: Contractor will maintain a single designated staging area. Based on county approval. All material storage, equipment storage is required to be kept at staging unless in use. All breaks, Lunches, and safety meetings to be held in staging area at all times. Unless authorized and identified with the Pre -Construction minutes. Contractor will stage equipment, material, and Company/ Crew vehicles in the assigned staging area location. Contractor will conduct safety meetings, lunch and breaks in the staging area. Contractor will maintain a Porta John and wash area within the area. Staging area should be marked with safety cones and caution tape to help prevent accidental access by the public. 12. Demolition and debris: Contractor will include all required debris control and removal of all demolition, wrappers and other. If required Contractor will utilize waste removal company currently under contract with the county. Any and all receptacle bins must remain covered at all times when not being loaded to protect from any wind-blown debris. 13. Wall / Base flashings: Contractor to mechanically attach an approved '/a" cover board to all vertical surfaces and adhere a Barback membrane, thickness to match field membrane, to the cover board with manufacture's approved Adhesive. At all A" ' 4 QLli4®�Li4�T INOAN THE WORLD'S REST ROOF@ masonry wall cladding contractor to counterflash using two-piece saw cut reglet. At all metal or wood cladding contractor to counter flash using Y' flashing. 14. Parapet Wall transitions — Contractor to install proper saddles at all wall transitions with membrane and counterflash with two-piece saw cut counterflashing. 15. Storage: Contractor is responsible for assuring that all material is secure on the roof and ground. All trash and debris should be bagged on a regular basis. Site should be free of wind-blown wrappers, trash, or debris. Contractor will maintain surrounding grounds with no debris, wrappers, water bottles etc. Contractor will bag all debris unless using a Skytrac and box for debris. At no time may contractor throw or discharge any materials or debris from roof. This is a multi -story / multi- level building making it even more important that all material and equipment be away from the building edge, encumbrances, and windows. At all times material on the ground and staged on the roof must be secure. 16. Special Conditions: Please see special conditions set forth by occupant and the County Sheriffs office on additional crew/personnel requirements. 17. Signage: Contractor will post one sign at the staging area identifying the site is an active construction site. Signage should include Company name, Office contact (Phone and Email) Site Project Manager name and phone number. 18. Ground Protection: Contractor will mark with cones on the ground whenever working within 10' of the perimeter over doors, exits and vehicle garage doors. 19. Rain & Weather: Contractor will have personnel on site or within 15-30 min. from the job site 7 days a week and including Holidays until substantially complete. At any time that the building is exposed to weather (Rain, Wind or Other) Contractor will meet Owner representative to assure all water tie offs are in place and to assure there is no moisture entry into the building. Contractor is responsible for keeping the building in a watertight condition from start of construction until complete. If crew or personnel dispatch for holidays or weekends contractor is required to maintain a minimum of two personnel 15-mile radius to respond, should it rain and to daily inspect of staging area, inspection of roof loaded material and to inspect all water tie offs a minimum of twice daily on non -workdays. Contractor to provide on his proposal the maximum number of crew days expected. (excludes rain / wind days) 20. Site Safety: Contractor will adhere to all safety requirements while performing work on the site. This will include but not limited to the following: w) Compliance with all OSHA requirements -See attached OSHA Bulletin - Roofing x) Compliance with all County requirements y) Staging Area: Contractor will maintain a clean and orderly staging area throughout execution. Staging area will include a porta john and be clearly THE WORLD'S BEST R00Fa marked with cones and caution tape. The area is to be clearly marked to avoid any accidental entry by the public. Contractor will maintain all crew trucks, lifting equipment, ext. in this area. z) Lifting Equipment: Lifting Equipment will always be stored in staging if not being used. Contractor will protect all parking lot surfaces with plywood to prevent any dripping of hydraulic oil or other. Contractor will chain the wheel to the axle when not in use. Contractor will provide a copy of the key or passcode to equipment. Contractor will avoid creating ruts or damage to the surrounding areas, buildings and/or land scape. Any signs of leaking or significant issues with Hydraulic equipment contractor will immediately switch out equipment and do so without interruption to the work. Contractor to flag all below grade sprinklers and other before traversing over sidewalks and/ or landscape. aa) Fire Extinguisher: Contractor will always maintain a fire Extinguisher in the staging area and at the roof where any gas filled generators are in use. bb) Fall Protection: Contractor will install all required warning lines and fall protection as required throughout the execution of the work to protect the public and county personnel while on site performing repairs. cc) Building Access: Contractor will provide their own access to and from the roof. Contractor crew is to refrain from entry, interior roof hatch or exit of the building. Only the Project Manager and Crew Superintendent shall access or traffic the building but only with an approved County escort. Contractor to provide proper notice and schedule thru facility contact. dd) Contractor will install safety cones along sidewalk leading up to all primary entrances and exits that are to remain open during repairs / construction. ee) Contractor will comply with all required work hours and special designated days by the county. Contractor should include and anticipate any costs associated with overtime and night or weekend work to complete this project. No change orders for overtime, weekend or night work will be permitted. ff) Contractor and crew will comply with all Covid-19 rules and procedures while on site performing work. gg) Contractor and crew will refrain from any smoking on site. Contractor, Crew and Contractor vehicles will refrain from any drug or illegal substances on person or use while performing work. No alcohol or other on site whether containers are empty or full. This includes person and/or vehicles. 21. Crew Safety Vests: All Contractor personnel on site will wear safety vest to allow ease of identification for building personnel and public. Contractor Crew Superintendent and Project Manager will wear a different colored safety vest for ease of identification of Owner Personnel and the Public. ANN oul xC?PLAS7. � ® THE WORLDS BEST ROOF@ 22. Permit Fee(s): Contractor will include any Permit costs and will include any administration cost for submitting and/for filing for a permit. Should a permit be required the contractor will include all costs for submitting for permit and any cost to collect the permit and post the permit at the appropriate locations. 23. Safety Spotter: Contractor will provide spotter personnel at the front and rear of any lifting equipment when equipment is be moved outside of staging area to assure that no public property or personnel can be damaged or hurt during operation. Contractor will also utilize a spotter any time the crew may be working within 10'- 15' of the perimeter of the roof. Should the contractor be required to expose the roof to below to occupant or public. (i.e., Skylights) Contractor will coordinate with County with County contact for coordination of the Area being exposed. Any such type of area should also be marked with cones to prevent the public from accidently walking into this area. 24. Access: Contractor will provide their own exterior access to the building. All access points are to be removed when contractor is not on site or construction activity is not in process. Anyone accessing thru the building must comply with all COVID- 19 and CDC Guidelines. Contractor personnel will perform temperature checks each day and document each crew member result. 25. Electrical Power: Contractor will supply all the contractor required power for operation of equipment. Contractor is not allowed at any time to use Owner's water, electrical receptacle or other in execution of this scope of work. Operation of generators will be kept away from any air intake or other type that would draw exhaust into the building. Contractor will keep all generators in a place to minimize noise to the occupants. 26. Reconnect/ Disconnect: Contractor is not authorized or allowed to disconnect any Mechanical units on the building. If for any reason the contractor feels it is necessary to disconnect a mechanical unit this must be approved in advance and scheduled with the Owner. It is expected that there could be some units which require disconnect / reconnect. All mechanical penetrations are to be flashed with ATR hub or Curbed type flashing. No pitch pans. Contractor to provide a separate Unit cost for any required disconnect/reconnect on the contractor Proposal Form 27. Background Information: Contractor will supply all required background information required to comply with Brazos County requirements and the Brazos County Sheriffs office. 28. Sub -Contractors: Contractor will provide company / individual names for all non - employee sub -contractors that contractor plans to utilize in performing this work. Failure to provide each on contractor's proposal form could be cause for termination. All sub -contractors will be required to provide conditional lien releases prior to any submission of payment. 29. Insurance: Contractor will submit proof of insurance (Certificate of Insurance) showing coverage that meets or exceeds all county requirements. All Insurance will be kept in good standing throughout execution of work. Any deviation could be reason for the County to terminate the contract. D THE WORLD'S BEST ROOF* 30. Exterior ladder / Stairs: Contractor will include in their proposal and provide their own exterior access to the building. All exterior ladder access is to be properly secured when in use and removed during any times the crew is not on scene. 31. Warranty Signage: Contractor will post a fixed steel embossed sign at the Hatch access or wall or in location of the County choosing to notify anyone who access the roof the Date Installed, Manufacture, Contractor name and phone number, Manufacture warranty period (start and expiration), Warranty number and the assembly that was installed. 32. Occupant Notification: Contractor to post 8 V2 x 1 I" Notification at access / all entry doors and exits notifying public and occupant of work currently active on at this site. 33. Treated Wood: Any and all wood installation or replacement shall be "Treated" to prevent moisture and decay and be compatible will roof membrane and accessories. CLOSEOUT DOCUMENTS & PAYMENT PROCESSING Contractor will submit a single and final invoice upon completion of the repairs for Brazos County Roof Repairs- Brazos County Sheriff Office to include the following: 1. Contractor Warranty: Contractor will provide the Contractor 5-year workmanship warranty for all work performed. 2. Final Inspection 4T Partnership will schedule an inspection with the Contractor and the Owner/County to perform a walk through and inspection of the completed Roof assembly and all areas included in the contractor's scope of work. 4T Partnership will forward minutes and documentation of any items in need of correction or repair. Any punch items will be corrected during inspection or can be performed, and contractor can submit photos showing corrective action. 3. Contractor Invoice — Contractor will submit a Final invoice with confirmation of completion of all punch list items and reference RFP H and building name with address. 4. Manufacture "No Dollar Limit Guaranty_ Contractor will submit a copy and provide the Owner with an original of the required 20-year NDL Guaranty. The Guaranty should reference the Correct Owner / Member Name, Building Address and include execution by the Manufacture appropriate representative. 5. "Conditional' Lien Release- Contractor will submit a "Conditional Lien: Release with closeout documents including separate releases for any listed sub -contractors. 6. Performance & Payment Bond- Contractor will submit a copy of the Payment & Performance bond. 7. Punch List Items Documentation- Contractor will provide any necessary punch list / corrective action list and documentation showing each correction if required after the final inspection. 8. Please Brazos County Purchasing requirements for any additional closeout documents. DELIVERY, STORAGE, AND HANDLING DLJ P RD®LAST �a WE��,����� THE WORLD'S BEST RDDF9 Store all materials in compliance with Manufacture requirements to avoid water damage and store rolled goods on end. Comply with manufacturer's recommendations for job -site storage and protection. If necessary, cover with loose tarp or plastic and allow to breathe. Contractor will adhere to all requirements regarding stagging location, site management and occupant safety to assure that both Contractor(s) crew and public / County personnel and the public are protected at all times. Contractor will supply a duplicate key or Code to operate all equipment being stored on site to facilitate (if necessary) moving this equipment if required by first responders. Contractor / Crew will prevent any blowing debris throughout the execution of the work. All material will be properly secured. Any material roof loaded must be tied or secured when not performing repairs on site. All debris will be bagged and placed in a receptacle or dump trailer. Contractor will at no time while positioned on the roof load material or equipment from ridge to eave over entrance and exits of the buildings. Contractor will not overload or otherwise damage the integrity of the building. Any damage to the building will be the responsibility of the contractor. JOB CONDITIONS The Contractor preparing a proposal in response to this RFP acknowledges that all work is to be performed while current activities within these buildings continue or proceed. Contractor will take and include all associated costs for signage, caution tape and safety cones to assure the tenant and public are protected from harm. This is a first responder building Contractor must coordinate roof loading and removal with site personnel. At no time can contractor block or restrict emergency vehicle from moving freely. - Proceed with installation work only after substrate is prepared, clean, smooth, and dry. - Proceed with installation work only when weather conditions allow: Follow primary manufacturer's recommendations during application throughout. - Contractor agrees to schedule work on individual building / Roof area only after verification that the County does not have any pre -schedule events and/or conflicts without penalty or cost to the County. All stage moves (to alternate deck areas are to be communicated and coordinated with the County) Scheduling Updates/County communication: Contractor Project Manager will advise the Member each day on the prior days weather forecast. Each day that the forecast includes a greater than 30% (for that window of time) chance of rain and/or Winds forecast to be in excess of 15-20 mph the contractor will have the option to schedule a "no -work" weather delay day. Contractor shall keep a daily record of all work and rain days throughout until completion. Contractor is at all times required to maintain a watertight condition on all buildings being repair / under construction. Contractor and his Insurance Company will be responsible for any damage to the interior and/or exterior) caused due to negligence on the contractor's part. The contractor agrees to keep all buildings in a watertight condition until such time that the Building / Scope of work has been substantially completed and closeout documents submitted. COVID-19 / Pandemic: Contractor will adhere to all guidelines, procedures and policies regarding the County's official and published requirements concerning Covid-19 and PPE and include in his/her proposal all necessary costs to comply. NMI 10"Alff THE WORLD'S BEST ROOF® PART 1 GENERALI r 1.1 GENERAL SCOPE OF WORK: BRAZOS COUNTY SHERIFF OFFICEBUILDING A. DEBRIS -Contractor to clean roof surface of any debris or loose objects. Contractor to dispose of all materials in accordance with Local, State, and Federal regulations. B. PREPARATION: Contractor to cut, dry, and re -set cap in mastic at any and all blisters in the existing cap sheet / BUR roof assembly. C. WET or DAMAGED AREAS: Contractor to provide a cost per s.f. to replace any wet areas of the roof prior to install of the new assembly. D. ROOF OVERLAY: New assembly to be installed over the existing BUR and Granular - Surfaced Cap Sheet. E. NEW MEMBRANE: 80 mil Fleeceback PVC thermoplastic membrane with fleece adhered with fleece membrane adhesive, splatter applied. F. COVER BOARD: The approved'/4" gypsum roof board. G. Curb and Interior Wall FLASHINGS: All flashings to receive new PVC membrane. Mechanically attach an approved'/4" gypsum roof board to the existing wall. Wall and Curbed flashing membrane to be Bareback membrane, thickness to match field membrane, and to be fully adhered using Solvent -Grip Spray or Solvent Based SBIV adhesive. All wall and curb flashing terminations to be with termination bar and to receive new metal counter flashing. At wood siding or cladding, the termination bar will be covered with a "Z" metal counter flashing in conjunction with the existing wood siding or cladding. At all masonry walls, the termination bar will be covered using a two- piece (Reglet cut) saw cut counter flashing (exposed) terminations. The top piece of the existing two-piece Reglet cut counter flashing may be left in place and reused as an attachment point for the new bottom piece of the two-piece Reglet cut flashing. H. PERIMETER PARAPET WALLS: All perimeter parapet walls to be membrane encapsulated, as described in 1.1, G, and terminated using ES 1-90 two-piece termination (All -Term or equal). At all dissimilar transitions between new PVC membrane and new standing seam metal contractor to properly counter flashed. I. PRIMARY MANUFACTURE: All products are to be from the primary Manufacture issuing the Manufactures 20-year "NDL" Warranty. This includes all Fasteners, adhesives, and other accessories required for a complete roofing installation. J. WALK PADS: All access points to the roof as well as all service side of mechanical units to receive walk pads (White with yellow striping) Traffic Protection. K. ROOF MOUNTED CONDUIT: All exposed conduit on the roof to be painted in accordance with Fire requirements. (Blue, Yellow or Red). All Conduit to receive new supports compatible with PVC Membrane. Supports to be placed 8' o.c. and include locking attachment at each. L. GUTTER AND DOWNSPOUT: Contractor to include in his proposal to replace 70 It of Gutter and downspout at this site. M. DRAINS (Primary & Overflow): Contractor to include in this proposal the replacement of 25 cast iron (Blue) Drain strainers. All drains to be Sumped a minimum of 36" x 36". Target patch the minimum 36" x 36" sump area with bareback membrane, Duro-Tuff, thickness to match field membrane. All drains to be waterproofed using detail #AS2011 N. METAL SHED / STORAGE OUT BUILDING: Contractor to include in this proposal the cost to replace the horizontally configured metal roof at Storage Building #1, with a "a DURO®LAS'T THE WORLD'S REST ROOFS vertically configured R-Panel roof system. This to be scheduled once the County has relocated contents but during the execution of the Sheriff office roof. Contractor to include any necessary structural modifications necessary to attach the new roof system. 1.2 SCOPE OF WORK EXECUTION: BRAZOS COUNTY SHERIFF OFFICE / BUILDING A. Brazos County RFP: Contractor to provide an RFP proposal and response as detailed by the Brazos County Purchasing Department to the Brazos County to include and provide all specified materials, labor and all warranties and guaranties to repair/replace the roof at the Brazos County Sheriff Office / Building. B. Pre -Construction Meeting: Prior to the execution contractor will attend a Pre - Construction meeting (Contractor Project Manager, Superintendent, Manufacture Representative, Owner and Consultant) to review execution, scheduling, and general guidelines for the project. Contractor will submit submittals (PDF, Application Guidelines, Field Drawings, Warranties, Guaranties) prior to the Pre -Construction meeting for all required products and MSDS sheets. Contractor to provide a Project Contact Sheet with names, cell phones and email for all personnel to be involved with scope of work. (Project Manager, Site Project Manager, Crew Superintendent and Office Contact) Contractor should submit a soft copy of these documents no later than 10 days prior to this meeting. C. Execution — Recover the existing/exposed Built-up with cap sheet surfacing with an approved '/4" Gypsum Roof Board, mechanically attached, over the lose laid cricket materials. Mechanical attachment will be through the Gravel BUR roof system and into the structural metal deck substrate. Adhered 80 mil PVC Fleeceback using CR20 adhesive (Splatter Pattern). At all vertical surfaces, the contractor shall mechanically attach an approved %a" cover board and adhere bareback membrane, thickness to match field membrane, in Solvent Grip Spray or Solvent Based SBIV adhesive. All flashings are to be counter flashed with new metal counter flashing. Contractor will perform work in accordance with all manufacture guidelines and will maintain a watertight condition while executing the scope of work. The building must remain operationally open and performing its function for the county throughout repairs. During the execution of the scope of work. Contractor will protect the building from moisture entry from start to finish of the scope of work. Contractor will utilize and install night seals at the end of each day to assure and terminate any completed or uncompleted areas daily. Should any of the new assembly become wet remove / damages contractor will replace before proceeding with work. D. Plumbing Stacks: Contractor to remove existing flashings and install extender on plumbing jacks that are less than 8" (Portals plus) and flash with PVC split boot. (Where required) All asphalt components should be kept from contact with PVC. E. Wood Nailers: Contractor to install treated new nailer at any or all required locations. ��®- DLJ'R®LAST ®� TIME WORLD'S BEST ROOFe F. Fastener Pull-out Test: Contractor to perform fastener pull test to assure pull out and required spacing for any fasteners. Contractor to perform prior to the Pre -Construction meeting. Contractor to provide pull values at the pre -Construction meeting. G. Cricketing: Contractor to add %Z per foot tapered cricket materials at the high side of rectangle penetrations where existing absent or ponding is visible. Cricket at high side of curbs. H. Equipment supports: Contractor will provide new equipment supports all existing. Contractor will install new wood 4" x 4" treated wood under the membrane and not on top. All wood supports are to be encapsulated under the membrane. I. New Gutters & Downspout: Contractor to remove existing and install new gutters and downspouts as part of this scope of work. Gutters / Downspouts to be properly sized for roof. Contractor will include in his cost all associated cost to tie into below grade drainage where it currently exists. Gutters are to be pre -enameled baked metal. Contractor to terminate membrane in gutter with term bar (1-314" Fascia Bar) and Metal cover. Color to be chosen by County. (Approximately 80 Lf.) J. Canopy Flashing: Contractor to submit colors for flashings at canopy in an effort to blend into exterior finish where applicable. K. Conduit and Supports: Properly support all conduit with new PVC compatible supports with locking mechanism. All exposed conduit to be painted (two coats) in accordance with Fire requirements) (Yellow, Red or Blue) L. Walk Pads: Contractor is to include in this scope of work to include the installation of Manufacture walk pads at all service sides of Mechanical Units and Roof hatch / Roof access location. If known are obvious contractor to install one walk pad at Owners designated location. M. Existing Satellite Dish and Structure: Contractor shall provide walk / service pads under the structure holding the satellite dish. Moving and reinstalling the satellite dish shall be coordinated with the County's personnel to ensure the satellite in positioned properly. N. Penetrations Flashings: Contractor to provide and install split boots and flashings at all non -curbed penetrations to assure each fit snug and tight around the shaft of the penetration. Termination to include Panduit band top seal and back seal. EM�=�DUROoLAST ��THE WORLDS BEST ROOF@ O. Cylindrical Metal Vents / Flue vents: Contractor to replace all tops and rain collars with new. Seal and mechanically affix each. All flue vent tops are to be replaced. Paint color to be at County choice or selection. P. Plumbing Stack / Flue Vents: Contractor to verify all existing flue vents and Plumbing stacks not currently attached below roof deck / substrate. Contractor to notify the county immediately if a penetration is not attached. Q. Treated Wood: Replace all wood components that are required with Treated wood resistant of rot and decay. All must be compatible with Roof assembly and accessories. R. Debris control (Site & Staging Area): At all times contractor to keep roof and staging area clean and free of loose or unsecured material. All roof load material and equipment to be secured when not in use and equipment shall not rest or be stored on finished membrane. All equipment to be staged on roof with plastic and protection board underneath. All trash to be bagged at all times. 1.2 REFERENCES A. NRCA - The NRCA Roofing and Waterproofing Manual. B. ASCE 7 - Minimum Design Loads for Buildings and -Other Structures. C. UL - Roofing Materials and Systems Directory, Roofing Systems (TGFU.R10128). D. ASTM C 1289 - Standard Specification for Faced Rigid Cellular Polyisocyanurate Thermal Insulation Board. E. ASTM D 751 - Standard Test Methods for Coated Fabrics. F. ASTM D 4434 - Standard Specification for Poly (Vinyl Chloride) Sheet Roofing. G. ASTM E 108 - Standard Test Methods for Fire Tests bf Roof Coverings. H. ASTM E 119 - Standard Test Methods for Fire Tests of Building Construction and Materials. 1.3 SYSTEM DESCRIPTION A. General: Provide installed roofing membrane and base flashings that remain watertight; do not permit the passage of water; and resist specified uplift pressures, thermally induced movement, and exposure to weather without failure. B. Contractor to clean existing membrane surface of all loose debris and install % " gypsum roof board (mechanically attach) and fully adhere 80 mill Fleecback and all associated flashings, sheet metal and terminations as specified. C. Material Compatibility: Provide roofing materials that are compatible with one another under conditions of service and application required, as demonstrated by roofing membrane manufacturer based on testing and field experience. D. Sustainability: a. Conform to NSF/ANSI Standard 347, "Sustainability Assessment for Single -Ply Roofing Membranes. Minimum certification level: Gold. b. Type III product -specific Environmental Product Declaration. c. Membrane is recyclable at end of use. E. Physical Properties: ,,�'�� � OLI140�L,AST !�'ON THE WORLD'S BEST ROOF® 1. Roof product must meet the requirements of Type III PVC sheet roofing as defined by ASTM D 4434 and must meet or exceed the following physical properties. 2. Thickness: 80 mil (101 mil including fleece), nominal, in accordance with ASTM D 751. 3. Thickness Over Scrim: >_ 41 mil in accordance with ASTM D 7635. 4. Breaking Strengths: >_ 545 lbf. (MD) and >_ 376 lbf. (XMD) in accordance with ASTM D 751, Grab Method. 5. Elongation at Break: >_ 34% (MD) and >: 33% (XMD) in accordance'with ASTM D 751, Grab Method. 6. Tearing Strength: >_ 70 lbf. (MD) and >_ 211 lbf. (XMD) in accordance with ASTM D 751, Procedure B. 7. Low Temperature Bend (Flexibility): Pass at -40 IF in accordance with ASTM D 2136. 8. Linear Dimensional Change: <_ 0.10% (MD) and 0.10% (XMD) in accordance with ASTM D 1204 at 176 t 2 OF for 6 hours. 9. Water Absorption: <_ 0.1% in accordance with ASTM D 570 at 158 IF for 166 hours. 10. Static Puncture Resistance: >_ 33 lbs. in accordance with ASTM D 5602. 11. Dynamic Puncture Resistance: ? 14.7 ft-lbf. in accordance with ASTM D 5635. F. Cool Roof Rating Council (CRRC): 1. Membrane must be listed on CRRC website. a. Initial Solar Reflectance: >_ 87% b. Initial Thermal Emittance: >_ 89% c. Initial Solar Reflective Index (SRI): 2: 110 d. Finished Membrane: Any residue, debris or other on the finished membrane will be cleaned using simple green, soft broom and hose with water. All membrane surfaces to be clean and from of traffic or debris prior to closeout. Contractor will be responsible for cleaning at his own cost should imperfections or debris is identified. 1.4 SUBMITTALS A. Submit under provisions of Section 01300. B. Data sheets on each product to be used, including: 1. Preparation instructions and recommendations. 2. Storage and handling requirements and recommendations. 3. Installation methods. 4. Maintenance requirements. C. Sustainability Documentation: a. NSF/ANSI Standard 347 Certificate. b. Type III product -specific Environmental Product Declaration. f�Gp�r ST THE Vi/®RLD'$ BEST R®OEM D. Shop Drawings: Indicate insulation pattern, overall membrane layout, field seam locations, joint or termination detail conditions, and location of fasteners. E. Verification Samples: For each product specified, two samples, representing actual product, color, and finish. 1. 4 inch by 6-inch sample of roofing membrane, of color specified. 2. 4 inch by 6-inch sample of walkway pad. 3. Termination bar, fascia bar with cover, drip edge and gravel stop if to be used. 4. Each fastener type to be used for installing membrane, insulation/recover board, termination bar and edge details. F. Installer Certification: Certification from the roofing system manufacturer that Installer is approved, authorized, or licensed by manufacturer to install roofing system. G. Manufacturer's warranties. 1.5 QUALITY ASSURANCE A. Perform work in accordance -with manufacturer's installation instructions. B. Manufacturer Qualifications: A manufacturer specializing in the production of PVC membranes systems and utilizing a Quality Control Manual during the production of the membrane roofing system that has been approved by and is inspected by Underwriters Laboratories. C. Installer Qualifications: Company specializing in installation of roofing systems similar to those specified in this project and approved by the roofing system manufacturer. D. Source Limitations: Obtain components for membrane roofing system from roofing membrane manufacturer. E. There shall be no deviations from the roof membrane manufacturer's specifications or the approved shop drawings without the prior written approval of the manufacturer. 1.6 REGULATORY REQUIREMENTS A. Conform to applicable code for roof assembly wind uplift and fire hazard requirements. B. Fire Exposure: Provide membrane roofing materials with the following fire -test -response characteristics. Materials shall be identified with appropriate markings of applicable testing and inspecting agency. 1. Exterior Fire -Test Exposure: a. Class A: ASTM E 108, for application and roof slopes indicated. 2. Fire -Resistance Ratings: Comply with ASTM E 119 for fire -resistance -rated roof assemblies of which roofing system is a part. 3. Conform to applicable code for roof assembly fire hazard requirements. C. Conform to IECC (International Energy Conservation Code) and IGCC (International Green Construction Code) cool roof requirements. D. Wind Uplift: 1. Roofing System Design: Provide a roofing system designed to resist 90 LBS uplift pressures calculated according to the current edition of the ASCE-7 Specification Minimum Design Loads for Buildings and Other Structures. '���om OLJR�®LAST ,l'rg Y a��®� THE WORLD'S BEST ROOF® 1.7 PRE -INSTALLATION MEETING A. Convene meeting not less than one week before starting work of this section. B. Review methods and procedures related to roof deck construction and roofing system including, but not limited to, the following. 1. Pre -Construction Meeting: Owner, Consultant, Manufacture representative, roofing installer, roofing Site Project Manager, Superintendent and any office personnel and any Contractor sub -contractors. 2.Contractor to provide three copies of all MSDS Sheets. 3.Contractor to submit all submittals no less than one week prior to pre -construction meeting. 4.Contractor to furnish/submit a list of all Sub -Contractors and Contacts. 5.Contractor to provide/submit a Project Contact list at the pre -con. 6.Contractor to provide/submit an Occupant notification sheet on letter head with contact numbers to advise public and occupant of upcoming construction and dates for work. 7.Review and finalize construction schedule and verify availability of materials, installer's personnel, equipment, and facilities needed to make progress and avoid delays. 8.Verify location of staging area. Document condition prior to staging. 9.Verify the location of Contractor access on to the roof and existing. IO.Discuss and review all safety requirements. I I .Discuss all loading of materials and securement of materials on roof and in staging area throughout project. 12.Examine deck substrate conditions and finishes for compliance with requirements, including flatness and fastening. 13.Review structural loading limitations of roof deck during and after roofing. 14.Review base flashings, special roofing details, roof drainage, roof penetrations, equipment curbs, and condition of other construction that will affect roofing system. 15.Review governing regulations and requirements for insurance and certificates if applicable. 16.Review temporary protection requirements for roofing system during and after installation. 17.Review roof observation and repair procedures after roofing installation. 60�MUROoLAZT M�EBe THE WORLD'S BEST ROOFa 18.Review all execution specific requirements listed in the execution section of the scope of work. 19. Review number of Crew days, Crew attire. 20. Review all County/Site requirements to assure compliance. 21. Contractor to submit Project team names, cell phones, emails, and office contacts. 1.8 DELIVERY, STORAGE AND HANDLING A. Deliver roofing materials to Project site in original containers with seals unbroken and labeled with manufacturer's name, product brand name and type, date of manufacture, and directions for storing and mixing with other components. B. Store liquid materials in their original undamaged containers in a clean, dry, protected location and within the temperature range required by roofing system manufacturer. Protect stored liquid material from direct sunlight. C. Protect roof insulation materials from physical damage and from deterioration by sunlight, moisture, soiling, and other sources. Store in a dry location. Comply with insulation manufacturer's written instructions for handling, storing, and protecting during installation. Once on site if necessary, cut shrink wrap to allow material to breath and cover with a tarp. C. All material on roof or ground must be secured at all times. Contractor is responsible should any material become airborne or damages the building. D. Store roof materials and place equipment in a manner to avoid permanent deflection of deck. E. Store and dispose of solvent -based materials, and materials used with solvent -based materials, in accordance with requirements of local authorities having jurisdiction. 1.9 WARRANTY A. Contractor's Warranty: The contractor shall warrant the roof application with respect to workmanship and proper application for a Five (5) years period of time from the effective date of the warranty issued by the manufacturer. Contractor to submit Contractors Warranty as part of the closeout documents. B. Manufacturer's Warranty: Must be no -dollar limit type and provide for completion of repairs, replacement of membrane or total replacement of the roofing system at the then - current material and labor prices throughout the life of the warranty. In addition, the warranty must meet the following criteria: 1. Warranty Period: 20 years from date issued by the manufacturer. 2. No exclusion for ponding water. 3. No exclusion for damage caused by biological growth. 4. No required maintenance or documented Maintenance annually. 5. Issued direct from and serviced by the roof membrane manufacturer. 6. Transferable for the full term of the warranty. PART 2 PRODUCTS 2.1 MANUFACTURER A. All roofing system components to be provided or approved by roof system manufacturer. B. Acceptable Manufacturers: AMDUROPLAST '10 �� THE WORLD'S BEST ROOFS 1. r~ Duro-Last, Inc. 2. GAF 3. Contractor to submit any alternate to the City for approval. Any submittals must meet all performance criteria as listed. C. Contractor shall inspect the building thoroughly and verify all required details and scope to perform the work and supply the specified Scope of Work and Warranties. D. All alternate submissions must meet all listed performance measurables as stated within this specification. E. Contractor will submit a Certification Letter from the Manufacture with his proposal. 2.2 ROOFING SYSTEM COMPONENTS A. Roofing Membrane: PVC thermoplastic membrane with fleece conforming to ASTM D 4434, type III, fabric -reinforced, PVC. Membrane properties as follows: 1. Thickness: c. 80 mil nominals (88 mil including fleece). 2. Exposed Face Color: a. White or Owner Choice of color. b. Minimum NSF 347 Gold certified. B. Cricketing: Cricket at high side of curbs and at ponding locations where existing crickets are absent or insufficient. C. Accessory Materials: Provide accessory materials supplied by or approved for use by roof system manufacturer. 1. Sheet Flashing: Manufacturer's standard reinforced PVC sheet flashing with fleecback (80 mill). 2. Factory Prefabricated Flashings: manufactured using Manufacturer's standard reinforced PVC membrane. a. Stack Flashings. All stack flashings to be split boots and fit snug to the shaft of the plumbing jack. If plumbing jack does not extend the full 8: (minimum) contractor to install extended to achieve min. 8". b. Curb Flashings. All curb flashings to be adhered bareback membrane, adhered to a mechanically attached gypsum roof board. All curb flashings are to be counter flashed with additional skirt flashing if none exits. c. All field membrane to be secured with screws and membrane plates thru the face of the membrane before install flashings and welding to field membrane (All flashings, wall coverings, curbs, drains, scuppers, etc.) d. Inside and Outside Corners. 3: Sealants and Adhesives: Compatible with roofing system and supplied by roof system manufacturer. a. Fleece Membrane Adhesive -Field Membrane CR20 / Flashings — Water -based adhesive. b. Manufacture Caulk. c. Manufacture Strip Mastic. 4. Cover Board- Approved primed %4 " gypsum roof board. 5. Fasteners and Plates: Factory -coated steel fasteners and metal or plastic plates meeting corrosion -resistance provisions in FMG 4470, designed for fastening membrane and insulation to substrate. Supplied by roof system manufacturer. a. # 14 and # 15 Heavy Duty Fasteners. b. 3-inch Metal Plates. 6. PV Anchors ��®�r�4 Q(JRC�®LAST TIDE WORLD'S BEST ROOF® T . Termination and Edge Details: Supplied by roof system manufacturer. a. Termination Bar- Any term bar. Any exposed (Vertical wall) or Gutter must have metal cover. 1-314" Fascia Bar with Metal Cover b. All -Term (Two Piece) ES 1-90 Termination. All -Term to be installed at all perimeter walls. Perimeter walls to slope inward. c. Contractor to verify that all parapets have a minimum of 2:12 slope inward. If this does not exist contractor to slope prior to install of Membrane and all -term termination metal. d. Vinyl Coated Metal Drip Edge with Factory Attached Membrane Skirt. 8. Vinyl Coated Metal: 24 gauge, hot -dipped galvanized, grade 90 metal with a minimum of 17 mil of PVC roofing membrane laminated to one side. D. Substrate Board: 1. Approved Gypsum Roof Board moisture resistant over lay board. a. '/a inch thick. b. Mechanical attachment: Fastening requirements shall meet manufacture's requirements to achieve 90 lb system per ASCE-7. E. Walkways: 1. Provide non-skid, maintenance -free walkway pads in areas of heavy foot traffic and around mechanical equipment. a. Walkway Pad to be white with yellow striping. b. Install walk pad at service side of all Mechanical units. c. Install walk pads at all divider wall walls (on either side). d. Provide at all access points and at all locations where traversing from one roof area to an alternate roof area. PART 3• EXECUTION 3.1 EXAMINATION A. Verify that the surfaces and site conditions are ready to receive work. B. Verify that the deck is supported and secured. C. Verify that the deck is clean and smooth, free of depressions, waves, or projections, and properly sloped to drains, valleys, eaves, scuppers or gutters. D. Verify that the deck surfaces are dry and free of standing water, ice or snow. E. Verify that all roof openings or penetrations through the roof are solidly set. F. If substrate preparation is the responsibility of another contractor, notify Architect of unsatisfactory preparation before proceeding. G. Prior to re-covering an existing roofing system, conduct an inspection of the roof system accompanied by a representative of the membrane manufacturer or an authorized contractor. 1. Determine required fastener type, length, and spacing. 2. Verify by performing roof cores over area to be worked. Contractor to maintain a Dalmhurst moisture meter on site daily for testing. 3. If in doubt notify consultant to perform moisture scan. 4. Identify damaged areas requiring repair before installation of new roofing. 5. Conduct core cuts as required to verify information required. 6. Provide unit cost for replacement of those areas determined to be wet. 3.2 PREPARATION ®��� � THE WORLD'S BEST RDQF® ����' A. Clean surfaces thoroughly prior to installation. B. Prepare surfaces using the methods recommended by the manufacturer for achieving the best result for the substrate under the project conditions. C. Surfaces shall be clean, smooth, free of fins, sharp edges, loose and foreign material, oil, grease, and bitumen. 3.3 INSTALLATION A. Install insulation in accordance with the roof manufacturer's requirements. B. Separation Board: Approved Gypsum Roof Board moisture resistant overlay board. 1. Use only fasteners, stress plates and fastening patterns accepted for use by the roof manufacturer. Fastening patterns must meet applicable design requirements. a. Install fasteners in accordance with the roof manufacturer's requirements. Fasteners that are improperly installed must be replaced or corrected. b. Mechanical attachment to meet manufacture's requirements to achieve 90 lb system per ASCE-7 c. Attach boards in parallel courses with end joints staggered 50% and adjacent boards butted together with no gaps greater than %4 inch. C. Roof Membrane: 80 mil, PVC thermoplastic membrane with fleece. 1. Field Membrane: Fully adhere membrane using CR20 adhesive. 2. VerticaI Flashing membrane: Bareback, adhered with Solvent Grip Spray or Solvent Based SBIV adhesive. 3. Cut membrane to fit neatly around all penetrations and roof projections. 4. Unroll roofing membrane and positioned with a minimum 6 inch overlap along the selvage edge. Roll ends must be butted together and membrane of the same mil thickness, without fleece backing, must be used to form the end lap. Always allow to relax. 5. Apply adhesive in accordance with the roof manufacturer's requirements. 6. Apply adhesive in splatter pattern. 7. FoIlow guidelines outlined in the adhesive's Product Data Sheet. 8. Read the adhesive's Safety Data Sheet (SDS) prior to using the adhesive. D. Seaming: 1. Weld overlapping sheets together using hot air. Minimum weld width is 1-1/2 inches. 2. Check field welded seams for continuity and integrity and repair all imperfections by the end of each work day. E. Membrane Termination/Securement: All membrane terminations shall be completed in accordance with the membrane manufacturer's requirements. 1. All wall to deck terminations: A. Masonry Walls- All to receive new two-piece saw cut Reglet (Owner to select color) B. Siding / Wood Cladding- All to receive new pre -enameled baked counterflashing with no less than 4" extension behind cladding and vapor barrier. 2. Provide securement at all membrane terminations at the perimeter of each roof level, roof section, curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition. 3. Provide securement at any angle change where the slope or combined slopes exceeds two inches in one horizontal foot. OURD> LAST �[ THE WORLD'S 9EST ROOF® F. Flashings: Complete all flashings and terminations as indicated on the drawings and in accordance with the membrane manufacturer's requirements. All vertical Flashing to be adhered with Solvent Adhesive, over mechanically attached gypsum roof board. 1. All curb/wall flashings to receive new metal counter flashings. 2. Provide securement at all membrane terminations at the perimeter of each roof level, roof section, curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition. a. Do not apply flashing over existing thru-wall flashings or weep holes. b. Secure flashing on a vertical surface before the seam between the flashing and the main roof sheet is completed. c. Extend flashing membrane a minimum of 6 inches (I52 mm) onto the main. roof sheet beyond the mechanical securement. d. Use care to ensure that the flashing does not bridge locations where there is a change in direction (except where the parapet meets the roof deck). e. At all wall to deck transitions and penetrations assure a minimum of one screw and membrane plate every twelve inches on center. 3. Penetrations: a. Flash all pipes, supports, soil stacks, cold vents, and other penetrations passing through the roofing membrane as indicated on the Drawings and in accordance with the membrane manufacturer's requirements. b. Utilize custom prefabricated flashings supplied by the membrane manufacturer. c. Existing Flashings: Remove when necessary, to allow new flashing to terminate directly to the penetration. d. At all wall to deck transitions and penetrations assure a minimum of one screw and membrane plate every twelve inches on center. G. Roof Drains: L Coordinate installation of roof drains and vents specified in Section 15146 - Plumbing Specialties. 2. Remove existing flashing and asphalt at existing drains in preparation for sealant and membrane. 3. Provide a smooth clean surface on the mating surface between the clamping ring and the drain base. H. Edge Details: 1 Provide edge details as indicated on the Drawings. Install in accordance with the membrane manufacturer's requirements. 2 Join individual sections in accordance with the membrane manufacturer's requirements. 3 Coordinate installation of metal flashing and counter flashing specified in Section 07620. 4 Manufactured Roof Specialties: Coordinate installation of copings, counter flashing systems, gutters, downspouts, and roof expansion assemblies specified in Section 07710. 5 Gutter termination- turn membrane into gutter, terminate with term bar and metal cover. Color to be of owner's selection. I. WATER CUT—OFFS / NIGHT SEALS REQUIRED AT CONCLUSION OF EACH CREW DAY: a. Provide water cut-offs on a daily basis at the completion of work and at the onset of inclement weather. r. ®®Q oe THE WORLD'S BEST ROOF® b. Provide water cut-offs to ensure that water does not flow beneath the completed sections of the new roofing system. c. Remove water cut-offs prior to the resumption of work. d. Water cut-offs to include full sealed tie in at at all walls, field and flashings no complete. Contractor to seal tie in lap and caulk to assure no water enters into the new assembly. Any areas identified as wet must be removed a minimum of 5' feet past the remaining dry location and reinstall new. e. The integrity of the water cut-off is the sole responsibility of the roofing contractor. f. Any membrane contaminated by the cut-off material shall be cleaned or removed. J. Walkways: 1. No walk pads may be installed over field or flashing laps. 2. Install walkways in accordance with the membrane manufacturer's requirements. 3. Provide walkways at all access points, deck area changes and at service side of all units. 4. Install walkway pads at roof hatches, access doors, rooftop ladders and all other traffic concentration points regardless of traffic frequency. Provided in areas receiving regular traffic to service rooftop units or where a passageway over the surface is required. S. Do not install walkways over flashings or field seams until manufacturer's warranty inspection has been completed. K. Water cut-offs: 1. Provide water cut-offs on a daily basis at the completion of work and at the onset of inclement weather. 2. Provide water cut-offs to ensure that water does not flow beneath the completed sections of the new roofing system. 3. Remove water cut-offs prior to the resumption of work. 4. The integrity of the water cut-off is the sole responsibility of the roofing contractor. 5. Any membrane contaminated by the cut-off material shall be cleaned or removed. 3.4 FIELD QUALITY CONTROL A. The membrane manufacturer's representative shall provide a comprehensive final inspection after completion of the roof system. All application errors shall be addressed, and final punch list completed. B. Upon receipt or confirmation of Manufacture successful completion and issuing of the NDL Warranty Contractor will schedule with the County and consultant to perform a final inspection. Any defects noted in final inspection will be repaired by the contractor. If the county so desires the Consultant can perform a follow-up final. Any cost for a required third inspection would be at the cost of the Contractor. 3.5 PROTECTION A. Protect installed roofing products from construction operations until completion of project. B. Contractor will be responsible for cleaning any membrane that is marked or damaged by foreign material spillage or otherwise. Contractor may at his own cost be required to wash the service of the membrane should this be identified or marked during the final inspection. m�DLlROPLAST OWTHE WORLDS REST ROOFe C. Where traffic is anticipated over completed roofing membrane, protect from damage using durable materials that are compatible with membrane. D. Repair or replace damaged products after work is completed. SECTION 07 4113 METAL ROOF PANELS- BRAZOS COUNTY SHERIFF's BUILDING Contractor notes: All work below is to include the Steep -Slope Metal Roof panels. All requirements, contractor executions, safety, loading, site operations, Invoice procedures and general execution detailed in the Low -Slope specification and scope of work section(s) are to be considered part of / included this specification and scope of work. PART 1— GENERAL: GENERAL SCOPE OF WORK: The Brazos County Sheriffs Office will be replacing the existing roof assemblies with a new Standing Seam Trapezoidal panel. The contractor will maintain a roped off section in compliance with OSHA, city, county, and State requirements to always maintain safety. Project Management / Site Crew and Superintendent: All crew members are to wear safety vests at all times while on site. Contractor must maintain a fulltime project manager on site at all times work is being performed. Both PM and Crew superintendent are to wear a different color vest for ease of identification by the Member and Member site personnel. All demo and debris: Contractor will dispose of all materials that are designated for removal, into dumpsters and the area shall be policed during the day and at end of the day. Any disruption to landscape, shrub, trees, plant life shall be at the expense of the contractor. Contractor will identify and provide notice of any and all salvageable material. Member / TAC shall have the right to quarantine and dispose of salvageable material. Underlayment: Contractor shall include in his/her price installation of a waterproof moisture barrier to be installed prior to installation of the new metal panels. All .40 mil High Temp Peel N Stick product installed over wood surfaces is to receive a "fog" primer application prior to installation of the membrane. Membrane shall encapsulate or continue up all vertical surfaces. All membrane to be properly installed to assure proper lapping and proper attachment to the substrate. Curbs: Any curbs or penetrations that are currently in place shall be raised to SMACNA min. requirements. Contractor Staging: All staging, work hours, crane activity to be submitted prior to start and to be approved by the Owner prior. Contractor will provide all necessary portable toilets and wash stations required. Reference general requirements and executions section of this specification. Permits: Permitting shall be at the contractor's expense and broken out on the proposal. All permits included within the contractor's proposal. The permit shall be appropriately displayed at all times as designated by the owner/owner representative. Water / Electrical power: Contractor to include supply of all electrical requirements required to perform the work. At no time can the contractor use electrical receptacles and/or hose bibs located at the building. Safety: Contractor will include in their proposal compliance with all OSHA safety guidelines in performance of this work. 1.1 SECTION INCLUDES A��®° THE WORLD'S BEST ROOF® A. Trapezoidal rib, seamed joint, standing seam metal roof panels, with related metal trim and accessories. B. The system shall be inclusive of the Standing Seam Roof, the Single Ply Roof, associated trims,and flashings and in compliance with ES-1 and warranted by a single source manufacturer of the system. 1.2 RELATED REQUIREMENTS A. Division 05 Section "Structural Steel Framing" for structural steel framing supporting metalpanels. B. Division 07 Section "Roof Insulation" for thermal insulation installedunder metal panels. 1.3 INDUSTRY REFERENCES A. Division 07 Section "Air Barriers" for air barriers within roof assembly and adjacent to roofassembly. B. Division 07 Section "Metal Wall Panels" for factory -formed metal wall and soffit panels. C. Division 07 Section "Sheet Metal Flashing and Trim" for formed sheet metal copings, flashings,reglets, and roof drainage items in addition to items specified in this Section. D. Division 07 Section "Manufactured Roof Specialties" for manufactured copings, reglets, and roofdrainage items in addition to items specified in this Section. E. Division 07 Section "Joint -Sealants" for field -applied Joint Sealants. F. Division 13 Section "Metal Building Systems" for steel framing supporting metal panels. 1.4 REFERENCES A. American Architectural Manufacturer's Association (AAMA): www.aamanet.org: 1. AAMA 621 - Voluntary Specifications for High Performance Organic Coatings on Coil Coated Architectural Hot Dipped Galvanized (HDG) & Zinc - Aluminum Coated Steel Substrates. 2. AAMA 809.2 - Voluntary Specification Non -Drying Sealants. B. American Society of Civil Engineers (ASCE): www.asce.org/codes-standards: DURL7jo-LAST THE WORLD'S BEST ROOFe 1. ASCE 7 -10 Minimum Design Loads for Buildings and Other Structures. C. ASTM International (ASTM): www.astm.org: , 1. ASTM A 792/A 792M - Standard Specification for Steel Sheet, 55 % Aluminum-ZincAlloy-Coated by the Hot -Dip Process. 2. ASTM A 980 - Standard Specification for Steel, Sheet, Carbon, Ultra High Strength ColdRolled. 3. ASTM C 645 - Specification for Nonstructural Steel Framing Members. 4. ASTM C 920 - Specification for Elastomeric Joint Sealants. 5. ASTM D 1003 - Standard Test Method for Haze and Luminous Transmittance offransparent Plastics. 6. ASTM D 2244 - Test Method for Calculation of Color Differences from InstrumentallyMeasured Color Coordinates. 7. ASTM D 4214 - Test Methods for Evaluating Degree of Chalking of Exterior Paint Films, 8. ASTM E 1514 - Standard Specification for Structural Standing Seam Steel Roof PanelSystems. 9. ASTM E 1592 - Standard Test Method for Structural Performance of Sheet Metal Roofand Siding Systems by Uniform Static Air Pressure Difference. 10. ASTM E 1646 - Standard Test Method for Water Penetration of Exterior Metal Roof PanelSystems by Uniform Static Air Pressure Difference. 11. ASTM E 1680 - Standard Test Method for Rate of Air Leakage Through Exterior MetalRoof Panel Systems. 12. ASTM E 1980 - Practice for Calculating Solar Reflectance Index of Horizontal and Low -Sloped Opaque Surfaces. 13. CRRC-1-2008 - CRRC Product Rating Program. D. International Accreditation Service (IAS): 1. IAS AC 472 - Accreditation Criteria for Inspection Programs for Manufacturers of MetalBuilding Systems, Part B. E. Underwriters Laboratories, Inc. (UL): www.ul.com: 1. UL 580 - Tests for Uplift Resistance of Roof Assemblies F. US Environmental Protection Agency: www.energ sS tar.gov/index.cfm: 1. ENERGY STAR® Reflective Roof Products. 1.5 ADMINISTRATIVE REQUIREMENTS A. Preinstallation Meeting: Prior to erection of framing, conduct preinstallation meeting at site attended by owner, architect, manufacturer's technical representative, inspection agency and related trade contractors. 1. Contractor to submit all product samples and submittals no less then 10 days �mot '� ouRo��..a►s� AMMA, THE WORLD'S BEST ROOF® prior to start. No work begins until submittals have been reviewed and approved by Owner/Owners Consultant. 2. Coordinate building framing in relation to metal panel system. 3. Coordinate openings and penetrations of metal panel system. 4. Coordinate work of Division 07 Sections "Roof Specialties" and "Roof Accessories" and openings and penetrations and manufacturer's accessories with installation of metalpanels. 1.6 QUALITY ASSURANCE A. Manufacturer/Source: Provide metal roof panel assembly and accessories from a single manufacturer providing fixed -base roll forming, and accredited under IAS AC 472 Part B. B. Owners' consultant will schedule and coordinate weekly or bi-weekly inspections. All defects are to be corrected by the following inspection. The county will inspect daily. C. Manufacturer Qualifications: Approved manufacturer listed in this Section with minimum five years' experience in manufacture of similar products in successful use in similar applications. I. Approval of Comparable Products: Submit the following in accordance with projectsubstitution requirements, within time allowed for substitution review: a. Product data, including certified independent test data indicating compliance withrequirements. b. Samples of each component. C. Sample submittal from similar project. d. Project references: Minimum of five installations not less than five years old, withowner and architect contact information. e. Sample warranty. f. IAS AC 472 certificate. 2. Substitutions following award of contract are not allowed except as stipulated in Division0l General Requirements. D. Approved manufacturers must meet separate requirements of Submittals Article. Installer Qualifications: Experienced installer certified by metal panel manufacturer with minimum of five years' experience with successfully completed projects of a similar nature and scope. 1. Installer's Field Supervisor: Experienced mechanic certified by metal panelmanufacturer supervising work on site whenever work is underway. E. Buy American Compliance: Materials provided under work of this Section shall comply withthe following requirements: 1. Buy American Act of 1933 BAA-41 U.S.0 §§ I Oa-10d. 2. Buy American provisions of Section 1605 of the American Recovery and ReinvestmentAct of 2009 (ARRA). 3UR0>L.A8T f �® THE WORLD'S BEST ROOFo 1.7 ACTION SUBMITTALS A. Product Data: Manufacturer's data sheets for specified products. B. Shop Drawings: Show layouts of metal panels. Include details of each condition of installation, panel profiles, and attachment to building. Provide details at a minimum scale 1 V2" per foot of edge conditions, joints, fastener and sealant placement, flashings, openings, penetrations, roof accessories, lightning arresting equipment, and special details. Make distinctions betweenfactory and field assembled work. 1. Indicate points of supporting structure that must coordinate with metal panel systeminstallation. 2. Include data indicating compliance with performance requirements. 3. Include structural data indicating compliance with requirements of authorities having jklimthis project. C. Samples for Initial Selection: For each exposed product specified including sealants. Provide representative color charts of manufacturer's full range of colors. D. Samples for Verification: Provide .l2" (305 mm-) long section of each metal panel profile. Provide color chip verifying color selection. 1.8 INFORMATIONAL SUBMITTALS A. Product Test Reports: Indicating compliance of products with requirements, witnessed by aprofessional engineer. B. Qualification Information: For installer's firm and field supervisor. C. IAS Accreditation Certificate: Indicating that manufacturer is accredited under provisions within IAS AC 472 certification. D. Buy American Certification: Manufacturers' Ietters of compliance acceptable to authorities having jurisdiction, indicating that products comply with requirements. E. Manufacturer's Warranty: Sample copy of manufacturer's standard warranty. 1.9 CLOSEOUT SUBMITTALS A. Maintenance data. B. Manufacturer's Warranty: Executed copy of manufacturer's standard warranty. 1.10 DELIVERY, STORAGE, AND HANDLING A. Protect products of metal panel system during shipping, handling, and storage to prevent staining, denting, deterioration of components or other damage. Protect OLIROP-LAST THE WORLD'S BEST ROOF® panels and trimbundles during shipping. 1. Deliver, unload, store, and erect metal panel system and accessory items without misshaping panels or exposing panels to surface damage from weather or construction operations. 2. Store in accordance with manufacturer's written instructions. Provide wood collars for stacking and handling in the field. 1.11 COORDINATION A. Coordinate sizes, profiles, and locations of roof curbs and other roof -mounted equipment and roof penetrations, based upon sizes of actual selected equipment. 1.12 WARRANTY A. Special Manufacturer's Warranty: On manufacturer's standard form, in which manufacturer agrees to repair or replace metal panel assemblies that fail in materials and workmanship withinone year from date of substantial completion. B. Special Weathertightness Warranty: On manufacturer's standard form, in which manufactureragrees to repair or replace metal panel assemblies that fail to remain weathertight, including leaks, without monetary limitation within 20 years, NDL standard III from date of Substantial Completion. C. Special Panel Finish Warranty: On manufacturer's standard form, in which manufactureragrees to repair or replace metal panels that evidence deterioration of factory -applied finish within 20 years from date of Substantial Completion, including: 1. Fluoropolymer Two -Coat System: a. Color fading more than S Hunter units per ASTM D 2244. b. Chalking more than No.8 rating per ASTM D 4214. C. Failure of adhesion, peeling, checking, or cracking. PART 2 - PRODUCTS A. MANUFACTURER Basis of Design Manufacturer: EXCEPTIONAL Metals' Metal Roof and Wall Systems,Division of Duro-Last®, Inc. Exceptional Metals, Saginaw, (800) 248-0280 Email: info&EXCEPTIONALMETALS.com; Web: www.exce2tionalmetals.com. Provide basis of design product, Exceptional Metals, Double Lok 24" wide. Trapezoidal panel or comparable product approved by owner/owner representative 10 days prior tobid. 2.2 PERFORMANCE REQUIREMENTS A. General: Provide metal roof panel system meeting performance requirements as rip - THE WORLD'S BEST ROOEe determined by application of specified tests by a qualified testing facility on manufacturer's standard assemblies. B. Recycled Content: For Steel Products: Postconsumer recycled content plus one- half of Mconsumer recycled content not less than 25 percent. C. Radiative Property Performance: 1. Solar Reflectance Index: Minimum 78 for roof slopes of 2:12 or less and 29 for roof slopes greater than 2:12 under medium wind conditions, per ASTM E 1980. 2. ENERGY STAR® Qualified: Listed on USDoE ENERGY STAR® Roof Products QualifiedProduct List. 3. Energy Performance: Listed in CRRC Rated Product Directory, with minimum properties as required by applicable energy efficiency or High - Performance Green Building standard. D. System Performance: Comply with ASTM E 1514 and requirements of this Section. E. Structural Performance: Provide metal panel assemblies capable of withstanding the effects ofindicated loads and stresses within limits and under conditions indicated: 1. Wind Loads: Determine loads based on uniform pressure, importance factor, exposurecategory, and basic wind speed indicated on drawings. a. Wind Uplift Testing: Certify capacity of metal panels by actual testing of proposedassembly per ASTM E 1592. 2. Snow Loads: 201bf/sq. ft 3. Wind speed: 120 mph in accordance with ASCE 7-10 4. Deflection Limits: Withstand inward and outward wind -load design pressures in accordance with applicable building code with maximum deflection of 1/180 of the span with no evidence of failure. 5. Seismic Performance: Comply with ASCE 7-10, F. Wind Uplift Resistance: Comply with UL 580 for wind -uplift class UL-90 120 MPH.. G. Air Infiltration, ASTM E 1680: Maximum 0.07 cfm/sq. ft. (0.36 L/s per sq. in) at static -air- pressure difference of 6.24 lbf/sq. ft. (300 Pa). H. Water Penetration Static Pressure, ASTM E 1646: No uncontrolled water penetration at a staticpressure of 12 lbf/sq. ft. (575 Pa). I. Thermal Movements: Allow for thermal movements from variations in both ambient and internaltemperatures. Accommodate movement of support structure caused by thermal expansion and contraction. Allow for deflection and design for thermal stresses caused by temperaturedifferences from one side of the panel to the other. ' �®,�m� L7L1�40A>LAS7 C>'f3ti'"N THE WORLD'S BEST ROOFS 2.3 METAL ROOF PANELS A. Mechanically Seamed, Concealed Fastener, Trapezoidal Seam Metal Roof Panels: Structural metal roof panel consisting of formed metal sheet with raised trapezoidal ribs at panel edges, installed by lapping and mechanically interconnecting edges of adjacent panels, and attaching panels to supports using concealed clips and fasteners in a weathertight installation. 1. Basis of Design:. EM Double-LoO, www.ExceptionalMetals.com 2. Aluminum -Zinc Alloy -Coated Steel Sheet: ASTM A 792/A 792M, structural quality, Grade 50, Coating Class AZ50 (Grade 340, Coating Class AZM150), pre -painted by the coil -coating process per ASTM A 755/A 755M. a. Nominal Thickness: 24-gauge coated thickness. b. PaneI Surface: Smooth with minor ribs in pan C. Exterior Finish: FIuoropolymer two- coat system d. Color: As indicated. 4. Panel Width: 24" (610 mm). 5. Panel Seam Height: 3" (76 mm). 6. Joint Type: Double folded. 2.4 METAL ROOF PANEL ACCESSORIES B. General: Provide complete metal roof panel assembly incorporating trim, copings, fasciae, gutters and downspouts, and miscellaneous flashings, in [manufacturer's standard profiles] Provide required fasteners, closure strips, splice plates, support plates, and sealants as indicated in manufacturer's written instructions. C. Flashing and Trim: Match material, thickness, and finish of metal panel face sheet. D. Two Piece Floating Clips: ASTM C 645, with ASTM A 653/A 653M, G90 (Z180) hot -dip galvanized zinc coating, configured for concealment in panel joints, and identical to clips utilized in tests demonstrating compliance with performance requirements. E. Panel Fasteners: Self -tapping screws and other acceptable corrosion -resistant fasteners recommended by roof panel manufacturer. Where exposed fasteners cannot be avoided, supply fasteners with EPDM or neoprene gaskets, and heads matching color of metal panels bymeans of factory -applied coating. F. Joint Sealers: Manufacturer's standard or recommended liquid and preformed sealers and tapes, and as follows: 1. Factory -Applied Seam Sealant: Manufacturer's standard hot -melt type. 2. Tape Sealers: Manufacturer's standard non -curing butyl tape, AAMA 809.2 G. Steel Sheet Miscellaneous Framing Components: ASTM C 645, with ASTM A 653/A 653M, G60 (Z180) hot -dip galvanized zinc coating. Inv TWIN THE WORLD'S BEST ROOFS H. Light Transmitting Panel: Manufacturer's standard UV -resistant translucent panel, 24" (610 mm) wide, white, with haze value of not less than 90 percent when measured per ASTM D 1003. I. Roof Accessories: Approved by metal roof panel manufacturer. Refer to Section 07 72 00 "Roof Accessories" for requirements for roof accessories. J. Snow Guards: Approved by metal roof panel manufacturer. Refer to Section 07 72 53 "Snow Guards" for requirements for snow guards attached to metal roof panels. 2.6 FABRICATION 2.5.1 General: Provide factory fabricated and finished metal panels and accessories meeting performance requirements, indicated profiles, and structural requirements. 2.5.2 Fabricate metal panel joints configured to accept factory -applied sealant providing weathertight seal and preventing metal -to -metal contact and minimizing noise resulting from thermal movement. 2.5.3 Form panels in continuous lengths for full length of detailed runs, except where otherwise indicated on approved shop drawings. 2.5.4 Sheet Metal Flashing and Trim: Fabricate flashing and trim to comply with manufacturer's written instructions, approved shop drawings, and project drawings. Form from materials matching metal panel substrate and finish. 2.6 FINISHES 2.6.1 Finishes General: Prepare, pretreat, and apply coating to exposed metal surfaces to comply with coating and resin manufacturers' written instructions. A. Fluoropolymer Two -Coat System: 0.2 -- 0.3 mil primer with 0.7 - 0.8 mil 70 percent PVDF fluoropolymer color coat, AAMA 621 meeting solar reflectance index requirements. 1. Basis of Design: EXCEPTIONAL Metals, Signature® 300. PART 3 - EXECUTION 3.1 EXANIINATION A. Examine metal panel system substrate and supports with installer present. Inspect for erection tolerances and other conditions that would adversely affect installation of metal panel installation. 1. Inspect metal panel support substrate to determine if support components are installed as indicated on approved shop drawings. Confirm presence of acceptable supports at recommended spacing to match installation requirements of metal panels. THE WORLDS BEST ROOFe 2. Panel Support Tolerances: Confirm that panel supports are within tolerances acceptable to metal panel system manufacturer but not greater than the following: a. %4" (6 mm) in 20' (6.1 m) in any direction. b. 3/8" (9 mm) over any single roof plane. B. Correct out -of -tolerance work and other deficient conditions prior to proceeding with insulated metal roof panel system installation. 3.2 PREPARATION A. Miscellaneous Supports: Install sub -framing, girts, furring, and other miscellaneous panel support members according to ASTM C 754 and manufacturer's written instructions. B. Flashings: Provide flashings as required to complete metal roof panel system. Install in accordance with Section 07 62 00 "Sheet Metal Flashing and Trim" and approved shop drawings. 3.3 METAL PANEL INSTALLATION A. Mechanically Seamed, Trapezoidal Standing Seam Metal Roof Panels: Install weathertight metal panel system in accordance with manufacturer's written instructions, approved shop drawings,,and project drawings. Install metal roof panels in orientation, sizes, and locations indicated, free of waves, warps, buckles, fastening stresses, and distortions. Anchor panels and other components securely in place. Provide for thermal and structural movement. B. Attach panels to supports using clips, screws, fasteners, and sealants recommended by manufacturer and indicated on approved shop drawings. 1. Fasten metal panels to supports with concealed clips at each location indicated on approved shop drawings, with spacing and fasteners recommended by manufacturer. 2. Seamed Joint: Crimp standing seams with manufacturer -approved, motorized seamer tool so clip, metal roof panel, and factory -applied sealant are completely engaged. 3. Provide weatherproof jacks for pipe and conduit penetrating metal panels of types recommended by manufacturer. 4. Dissimilar Materials: Where elements of metal panel system will come into contact with dissimilar materials, treat faces and edges in contact with dissimilar materials as recommended by manufacturer. 3.4 ACCESSORY INSTALLATION A. General: Install metal panel trim, flashing, and accessories using recommended fasteners and joint sealers, with positive anchorage to building, and with weather tight mounting. Provide for thermal expansion. Coordinate installation with A���,�� DiJl >LAa'T �� THE W®Rf.®'S BEST ROOF® flashings and other components. 1. install components required for a complete metal panel assembly, including trim, copings,flashings, sealants, closure strips, and similar items. 2. Comply with details of assemblies utilized to establish compliance with performancerequirements and manufacturer's written installation instructions. 3. Provide concealed fasteners except where noted on approved shop drawings. 4. Set units true to line and level as indicated. Install work with laps, joints, and seams thatwill be permanently weather resistant. B. Joint Sealers: Install joint sealers were indicated and where required for weathertightperformance of metal panel assemblies, in accordance with manufacturer's written instructions. 1. Prepare joints and apply sealants per, requirements of Division 07 Section "Joint Sealants." 3.5 FIELD QUALITY CONTROL A. Testing Agency: Owner may engage an independent testing and inspecting agency acceptable to consultant to perform field tests and inspections and to prepare test reports. 3.6 Warranties 3.7 Contractor will include in their proposal and provide at completion the Manufactures 20-year weather tightness warranty. 3.8 CLEANING AND PROTECTION A. Remove temporary protective films immediately in accordance with metal roof panel manufacturer's instructions. Clean finished surfaces as recommended by metal roof panel manufacturer. B. Replace damaged panels and accessories that cannot be repaired to the satisfaction of the Owner and Consultant. Firstiwo, Inc. FIR 5 T T� A !< O 1 Blackfield drive 4920 V � Tiburon, CA 94920 ARMED WITH INTELLIGENCE www.firsttwo.wm 888-934-7782 SERVICE ORDER This Service Order ("Order:'), incorporated into and subject to the attached terms ('Terms"), is made by and between FirstTwo, Inc., a Delaware corporation with a principal place of business at 1 Blackfield Drive #242, Tiburon, CA, 94920 (°FimtTwo"), and the undersigned customer (_Customer"). By executing this Order, Customer agrees to be bound by these Terms, effective as of the date set forth on this Order. 1. ORDER DETAILS �~ t. ?� CUstoiner Information � � ' 2 va Organization Name: Brazos Sheriff Customer ID: 1946 1700 TX-21 Street Address: Bryan, TX 77803 Agency Contact: Rob Santarsiero 2. SOFTWARE w•3. Effective Date: May 1, 2023 Initial 5 Month Term Term: May 1, 2023 - Sept 30, 2023 Payment Frequency: Annually Payment Terms: Net30 FirstTwo will provide to Customer access to the FirstTwo platform accessible at https://wwwfirsttwo.com and consisting of the following Software: - r 1 r '� i �' Descn�%�on sK �� ' r � � � �� 6 .. yK Monthly UnrtS ,, �- s• `'� x.,�Prace £z �-�Discourit >, r f> Monthly: ��- `� � t Total,= Yearly � � � z - Totaal FirstTwo Sub -Agency License - From 1 to 25 Users Unlimited Devices and Searches $3,6001year Support and Training Included Unlimited Agency Layers Included $1,500 in $300 $0 $300 Initial Term See pricing @ hftps://www.firsttwo.com/pricing.html Intial Term: May 1, 2023 - Sept 30, 2023 [Signature Page Follows] FirstTwo, Inc. -1 Blackfield Drive #242 - Tiburon, CA 94920 888-934-7782 - www.firsttwo.com - support@firsttwo.com - v6.1.1 SIGNATURE PAGE TO SERVICE ORDER IN WITNESS WHEREOF, this Order has been signed by the duly authorized representatives of FirstTwo and the Customer. CUSTOMER: FirstTwo (Name of Organizafion) Signature: ignature: Name (printed): to Tq ^j e- Pe- "j_6-Z5 Name: Title: Co L& i,,.) T- % V lA-oC I. Title: Date: - j a 3 Date: Niraj Shah CEO June 22, 2023 FirstTwo, Inc. • 1 Blackfield Drive #242 • Tiburon, CA 94920 888-934-7782 • www.firsttwo.com • support@firsttwo.com % v6.1.1 Firsfrwo, Inc. F I RJTT A �O 1 BlrlDrive #242 V v Tiburon, CA 94920 ARMED WITH INTELLIGENCE wnvw.6rstIwo.cwm 888-934-7782 FIRSTTWO TERMS These Terms are entered into by and between FirstTwo, Inc. (°FfrstTwo°) and the customer (°Ctrstomerr) identified in the corresponding FirstTwo customer order form (°Order°) to which these Terms are attached. FirstTwo and Customer are sometimes referred to herein individually as a "Pg° and together as the "Parties'. By executing an Order, Customer agrees to be bound by these Terms, effective as of the date set forth on the Order. 1. Scoue. These Terms cover the licensing of FirstTwo's proprietary software in machine-readable, object code form accessible by Customer via FirstTwo's websites and mobile applications, and any other software provided to Customer by FirstTwo (collectively, the "Software°). 2. License Grant. Subject to Customer's payment of all amounts due under this Agreement and compliance with all of the terms of this Agreement, FirstTwo grants Customer a limited, non-exclusive, non -transferable, non-sublicensable, revocable license (a °License°) during the Term (defined below) to authorize up to the number of individual human end users of Customer specified in an Order to access the Software from servers operated by FirstTwo or a third party host or to install and access the Software on official, Customer authorized laptops, workstations, desktops, or devices, in each case, strictly for inter- nal and official Customer purposes. 3. LIMITED WARRANTY. 3.1 Warranty. FirstTwo warrants to Customer that the Software will perform in all material respects with the specifications provided to Customer. FirstTwo will use commercially reasonable efforts to update and correct any portions of the Software that do not comply with the warranty set forth herein. If, after the expenditure of commercially reasonable efforts, FirstTwo is unable to correct the noncompliance, FirstTwo will refund a prorated amount of the fee paid by the customer for the Software, based on the time Customer accessed the Software prior to noncompliance. 3.2 Disclaimer. THE WARRANTIES SET FORTH IN THIS SECTION 3 ARE EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES OF FIRSTTWO, EXPRESS, IMPLIED OR STATUTORY, WITH RESPECT THERETO OR ANY PART THEREOF, INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES OF RELIABILITY, USEFULNESS, MERCHANTA- BILITY, FITNESS FOR A PARTICULAR PURPOSE, NON -INFRINGEMENT, SECURITY, PRIVACY, ACCURACY OF RE- SULTS OR CUSTOMER'S USE THEREOF, OR ARISING FROM COURSE OF PERFORMANCE, DEALING, USAGE OR TRADE. FOR CLARITY, ANY USE OR RELIANCE ON THE SOFTWARE BY CUSTOMER OR CUSTOMER'S END USERS SHALL BE AT CUSTOMER'S AND END USERS OWN RISK. 4. Indemnification. Customer agrees to defend, hold harmless, and indemnify FirstTwo, and its affiliates, offic- ers, directors, employees, suppliers, consultants, and agents ('Indemnified Parties'), from any and all claims, liability, damages, and costs (including but not limited to reasonable attomeys' fees, witness fees and court costs incurred and/or those necessary to successfully establish the right to indemnification) that are threatened, asserted, filed, assessed or imposed against FirstTwo and/or any Indemnified Party (collectively "Claims'), to the extent that such Claims arise out of or relate to (i) Customer's failure to comply with any provision of these Terms or any violation by Customer of any law; or (ii) bodily injury or death or damage to property suffered or caused by Customer or any of its employees or contractors. FirstTwo agrees to defend, hold harmless, and indemnify Customer from any and all claims, liability, damages, and costs (including but not limited to reasonable attorneys' fees, witness fees and court casts incurred and/or those necessary to successfully establish the right to indemnification) that are threatened, asserted, filed, assessed or imposed against Customer (collectively "Customer Claims"), to the extent tHat such Customer Claims arise out of or relate to the gross negligence or willful misconduct of FirstTwo in the performance of this Agreement. FirstTwo, Inc. • 1 Blackfield Drive #242 • Tiburon, CA 94920 888-934-7782 • www.firsttwo.com • support@firsttwo.com - v6.1.1 5. LIMITATION OF LIABILITY. IN NO EVENT SHALL FIRSTTWO'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT, WHETHER IN CONTRACT, TORT OR OTHERWISE, EXCEED THE FEES PAID FOR LICENSES BY CUSTOMER DURING THE 12-MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE LIABILITY. IN NO EVENT SHALL FIRSTTWO HAVE ANY LIABILITY TO CUSTOMER FOR ANY LOST PROFITS, LOSS OF USE, COSTS OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES, OR FOR ANY INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES HOWEVER CAUSED AND, WHETHER IN CONTRACT, TORT OR OTHERWISE, WHETHER OR NOT FIRSTTWO HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. CUSTOMER HEREBY ASSUMES ALL RISK FOR THE USE OF THE SOFTWARE AND THE RESULTS AND HEREBY UNCONDITIONALLY AND IRREVOCABLY RELEASES AND DISCHARGES FIRSTTWO FROM ANY AND ALL LOSS, CLAIM, DAMAGE OR OTHER LIABILITY RESULTING FROM SUCH USE. 6. Term. Unless otherwise stated in the Order, the term of each Order shall begin on.the date specified in the Order and remain in effect for one (1) year (the 'Term') and Orders will automatically renew for additional one (1) year terms unless either Party provides the other Party written notice of its intent not to renew the applicable Order at least 30 days prior to the end of the then current Term. Any discounts offered by FirstTwo to Customer during a prior Tenn will not apply during any new or renewal Term unless specifically agreed to in writing by the Parties. 7. Termination. Either Party may terminate this Agreement for cause (a) upon 30 days written notice to the other Party of a material breach and the breaching Party fails to cure the same within such period, (b) immediately if Customer assigns, licenses, or sublicenses or attempts to assign, license, or sublicense any of its rights or obligations under this Agreement without the prior written consent of FirstTwo, or (c) immediately if FirstTwo ceases to operate as a going concern or otherwise terminates its business operations. 8. FCRA Compliance. The Software is not intended to be used and may not be used to make employment decisions, including hiring, retention, promotion, or reassignment, or to determine eligibility for credit, insurance, employment, or other purpose that would qualify the Software as a consumer report under the Fair Credit Reporting Act (the °FCRK)_ FirstTwo is not a 'consumer reporting Customer" as that term is defined in the FCRA and the Software and other data or information that may be provided by FirstTwo do not constitute "consumer reports" as that term is defined in the FCRA. 9. Governing Law. These Terms will be interpreted, construed and enforced in all respects in accordance with the laws of the State of Texas, without reference to its rules relating to choice of law, except to the extent preempted by the laws of the United States of America, which will then apply. [END OF TERMS] FirstTwo, Inc. • 1 Blackfield Drive #242 • Tiburon, CA 94920 888-934-7782 • www.firsttwo.com • support@firsttwo.com • v5.1.1 SOLE SOURCE f SINGLE SOURCE 'NO SUBSTIT�JTE JUSTIFICATM Complete this form and submit to Purchasing for Sole Source purchases over $1000.00 :- < FirstTwo Sub -agency UG. cosT 1,500.00 I28Q% TIoff i1I- ITEM (S) - 1. Check the category most applicable to your requirement: QSole Source. (No other known source or the only source meeting specifications.) []Single Source. (Only the designated Supplier is acceptable due to territories, others may exist) Mother. Please Explain II. Check the description(s) most applicable to your requirement: Item has characteristics unique to a Single manufacturer essential to proposed use. Proprietary repair or replacement item. Designed into fabricated equipment. ❑Required for test and evaluation. ❑Emergency acquisition as defined in LGC 262 r—l..a..._. Ill. Defining item I Supplier uniqueness: A What are the minimum use requirements (e g., operatina specs; dimensions; tolerances; accuracy. purity; reliability, useful lire, etc)? Please see the attached letter form Rob Santarsiero. B. How are these requirements critical to your needs? OSINT mapping is a critical need for establishing subject history and patterns C. What other suppliers were considered and why were they rejected? (Brand names and suppliers should be speplflid ) Kaseware and Motorola both were more expensive and lacked geomapping capability. D. Why is this make, model, service, or supplier the only one acceptable? Please see the attached letter from Rob Santarsiero. Prepared By: Garrett House Date: 06/21/23 (DepartmentPersorinel)- Approved By: Date: 06/21/23 (Department Head or cial) By; Date; By; Date• BR.AZOS COUNTY OFFICE OF THE SHERIFF WAYNE DICKY, SHERIFF PAUL MARTINEZ, CHIEF DEPUTY OF ENFORCEMENT 1700 WEST STATE HIGHWAY 21 KEVIN STUART, CHIEF DEPUTY OF CORRECTIONS BRYAN, TExAs 77803-1300 Rob Santarsiero Criminal Intelligence Analyst Brazos County Sheriffs Office June 13, 2023 FirstTwo Purchase for Real Time Crime Center Good morning, FirstTwo is an open source visual intelligence platform that we have been using on a trial basis for the past year and a half. It utilizes Google Maps as a base for mapping and imagery, overlaying geolocated information in layers over that. FirstTwo is a service built specifically for law enforcement, fusion centers, and more particularly for real time crime centers and is a foundational corporate sponsor of the National Real Time Crime Center Association. The FirstTwo interface is completely web based, no software needed on the user end, and can be utilized from the desktop, MDT, or smartphone in the field. Open source information can be displayed on screen around a point selected on the map, and can also be searched by name, address, or phone number. This information is generally much more than simply owner and utility holder, but billing for a variety of services, credit cards, phones, and others that list that address for mail can be found. In instances when we must contact someone at a given location, and do so rapidly, this can be invaluable. As an example, when we first began utilizing FirstTwo I was able to identify a person if interest in a sexual assault within minutes. This can also be valuable in situations where a situation may be happening nearby and notifications need to be made to surrounding residents. With FirstTwo layers we can build overlays that can be turned on and off on demand, such as schools, hospitals, and other facilities that shows not only the layout but also floorplans, emergency contacts, even chemicals present that responders might need to be aware of. Locations of cameras can be plotted to assist in investigations, gang territories, flood zones, and more can be built into layers to be activated when needed. During critical incidents we can define perimeters, locate a field command center, and map canvassing efforts in real time to be shared with the field. FirstTwo also partners with organizations such as DeliverFund for anti -human trafficking efforts, developing maps of illicit massage parlors and other intelligence to help lead local investigations. OFFICE (979) 361-4900 N%F ADMINISTRATION (979) 361-4992 Al FAX (979) 361-4999 BRAZOS COUNTY OFFICE OF THE SHERIFF WAYNE DICKY, SHERIFF PAUL MARTINEZ, CHIEF DEPUTY OF ENFORCEMENT 1700 WEST STATE HIGHWAY 21 KEvnv STUART, CHIEF DEPUTY OF CORRECTIONS BRYAN,'TExAs 77803-1300 The success we've seen with FirstTwo hasn't kept us from looking at other potentially similar platforms, however none do all that FirstTwo does at anywhere near the same price or as quickly. Kaseware, Motorola Analytics and Motorola Aware in particular have both been researched (bids attached) and neither offer a similar geomapped OSINT solution to FlrstTwo. In 2020 we looked at Motorola Analytics Plus as a stand-alone analysis platform and found it prohibitively expensive at the time at $105,965.10 over a 5 year contract, with the subscription fees alone approaching $20,000 annually. This past January we received a bid for Motorola Aware, which also has some similar capabilities to FirstTwo, for $195,765 over five years. Neither Analytics nor Aware do everything that FirstTwo does, both offer some similar aspects but can be much more time consuming to accomplish. I received an updated quote from Kaseware yesterday (attached) for $34,760.00 annually. Kaseware was developed by the same team that built the FBI's case management system, and is now marketed to law enforcement. it does offer some geospatial analysis but doesn't search for data to overlay, but can import datasets from other sources. Kaseware does offer link analysis, evidence management, records management, reporting and other functions but in our case those only duplicate many services we already have. Motorola is similar in some respects, but their products tend to work best with other Motorola products. FirstTwo is a much smaller and less costly service that does exactly what we need it to do: provide open source intelligence information rapidly on a mapping interface, and it interfaces well with other products we already utilize or plan to utilize in the future. It's a valuable addition to a real time crime center's mission and my professional recommendation for purchase. Rob Santarsiero OFFICE (979) 361-4900 1* ADMINISTRATION (979) 361-4992 1* FAX (979) 361-4999 F I RSTTWO ARMED WITH INTELLIGENCE April 6, 2023 FirstTwo is a sole source product, sold and distributed exclusively by the manufacturer, FirstTwo, Inc., and must be purchased by institutions directly from FirstTwo, Inc. There are no agents or dealers authorized to represent this product in the United States. FirstTwo software is unique in the marketplace. No other company makes a similar, interchangeable or competing product. The FirstTwo software provides the following capabilities and features which, taken together, form a product for which no substitutions are available. • The product is "map -centric" first. its presentation of our proprietary geo-coded information on a map, utilizing public records and other open source information, is unique in the industry. • The product responds to the location of the user, providing situational awareness based on the current, active location without the need to do a manual search. Data is not static and the map based display will change as the user moves to show new, updated information for the user's surroundings. No comparable product provides this capability. • The product allows for others layers of data (e.g. parole, businesses, probation, public cameras, schools, pre -plans) to be optionally added to the map, creating a customized product uniquely and distinctly valuable to local jurisdictions. • The product may be configured to automatically link to local data sources, like a local property assessor website, to create a customized product uniquely and distinctly valuable to local jurisdictions. • The product is exclusively available to public safety agencies. It is not offered or used by any other audiences, and the history of queries is not used for any other purposes. • The product was conceived by, and developed in cooperation with, both first responders and public safety officers. Its design is optimized for use in the field by public safety officers. • The product is cloud -hosted. No server or other backend hardware is required, so no IT intervention or maintenance is necessary. • No new client hardware is necessary. The product will operate on any existing device with a browser and internet capabilities. If desired, the product also operates as a native application on Apple iOS devices. • The product is highly reliable and highly available, with over 99.9% uptime since 2016. If you need additional information, please don't hesitate to contact me at (425) 269-4805 or visit our website at www.firsttwo.com. Thank you for your interest in our products, and we look forward to serving the needs of the public safety community. ire Niraj Shah FirstTwo CEO Fic-StT-.v0, ilia. o Blackfield Drive ;92it2 a Tiburon, Chi 94920 • (386) 934-7782 a www.firsttwrs.com Brazos County Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 3614293 BRAZOSCOUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: July 11, 2023 RFP NUMBER: CIP # 23-542 TITLE: Road and Bridge Equipment Shed REQUESTING DEPARTMENT: Road & Bridge APPROVAL SIGNATURE: DATE APPROVED: Duane Peters, County Judge aoa a RFQ # 23-558 Architect for Medical Examiner Office Max Points Available PGAL, Inc. SmithGroup Plan North LLC. DBA Plan North Architectural Co. 1 Organization 5 4 4 4 2 Experience of Firm's Proposed Personnel 30 28 25 16 3 Process of Planning and Project Management 20 17 16 16 41 Firm's Proposed Subcontractors and their Experience 20 17 15 11 5 1 Schedule and Budget Control 20 17 17 15 6 Uniqueness 5 .5 5 3 Technical Proposal Totall 100 1 89 81 65 Committee Recommended Award: PGAL, Inc. by Commissioner's Cpurt on this i day of JiAUV , 2023 by ding the position of CO u Isry ju OBE AGREEMENT BETWEEN COUNTY AND PGAL, INC. THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. THIS AGREEMENT is made on the day of 2023, Between the COUNTY: BRAZOS COUNTY, TEXAS c% Brazos County Commissioners' Court Attention: County Judge 200 South Texas Ave., Ste. 332 Bryan, Texas 77803 and the PGAL, INC. (ARCHITECT): 3131 Briarpark Dr., Suite 200 Houston, TX 77042 for the following PROJECT: Brazos County to contract with an architectural firm to complete the design for a new Medical Examiner facility. This is to include design, construction, utilities, FF&E, and other necessary costs. The COUNTY and (Architect) agree as set forth below. ARTICLE I ARCHITECT RESPONSIBILITY 1.1 ARCHITECT'S SERVICE 1.1.1 The ARCHITECT'S services consist of those services performed by the ARCHITECT, ARCHITECT'S employees and the ARCHITECT'S consultants as enumerated in Articles 2 and 3 of this Agreement. 1.1.2 The ARCHITECT'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The ARCHITECT shall submit for the COUNTY'S approval, a schedule for the performance of the ARCHITECT'S services which may be adjusted as the Project proceeds and shall include allowances for periods of time required for the COUNTY' S review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the COUNTY shall not, except for reasonable cause, be exceeded by the ARCHITECT or the COUNTY. ARTICLE H SCOPE OF ARCHITECT'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The ARCHITECT'S Basic Services consist of those described in attached Exhibit "A", Scope of Services and Fee Proposal. Agreement Between Brazos County and PGAL Inc. Page I of 20 ARTICLE III ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 It is expressly understood and agreed that ARCHITECT shall not furnish any of the additional services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such additional services, which have been performed without the prior written authorization of the COUNTY as herein above provided. 3.1.2.1 Services which could possibly be required, but at the time of this Agreement were yet to be determined and which are not included in the Basic Services or Additional Services as identified and described in EXHIBIT A shall be considered Contingent Additional Services. A list of possible Contingent Additional Services that could be needed as the Project proceeds is included at the end of Exhibit A. 3.1.2.2 It is expressly understood and agreed that the ARCHITECT shall not furnish any of the Contingent Additional Services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such Contingent Additional Services, which have been performed without the prior written authorization of the COUNTY as herein above provided. ARTICLE IV COUNTY'S RESPONSIBILITY 4.1 The COUNTY shall provide full information regarding requirements for the Project, including a program, which shall set forth the COUNTY's objective, schedules, constraints, and criteria. 4.2 The COUNTY shall establish and update an overall budget for the Project, including the Construction Cost, the COUNTY'S other costs and reasonable contingencies related to all of these costs. 4.3 The COUNTY shall designate a representative authorized to act on the COUNTY'S behalf with respect to the Project. The COUNTY, or such authorized representative, shall render decisions in a timely manner pertaining to documents submitted by the ARCHITECT in order to avoid unreasonable delay in the orderly and sequential progress of the ARCHITECT'S service. 4.4 The COUNTY shall give prompt written notice to the ARCHITECT if the COUNTY becomes aware of any fault or defect in the Project or non-conformance with the contract documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a bar or act to estop the COUNTY from exercising any of its rights under this contract. 4.5 Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by the ARCHITECT, obtain advice of an attorney, insurance counselor, and other consultants as the COUNTY deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the ARCHITECT. Agreement Between Brazos County and PGAL Inc. Page 2 of 20 4.6 The proposed language of certificates or certifications requested of the ARCHITECT or the ARCHITECT'S consultants shall be submitted to the ARCHITECT for review and approval at least fourteen (14) days prior to execution. The COUNTY shall not request certifications that would require knowledge or services beyond the scope of this Agreement. 4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit A incorporated by reference hereto -- ITEMS TO BE PROVIDED BY THE COUNTY TO THE ARCHITECT. ARTICLE V PROJECT COST 5.1 DEFINITION 5.1.1 The Project Cost shall be the total cost or estimated cost to the COUNTY of all elements of the Project designed or specified by the ARCHITECT. 5.1.2 The Project Cost shall include the cost at current market rates of labor and materials furnished by the COUNTY and equipment designed, specified, selected, or specially provided by the ARCHITECT, plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the work during construction. 5.1.3 Project Cost does not include the compensation of the ARCHITECT and the ARCHITECT'S consultants, financing, or other costs which are the responsibility of the COUNTY. 5.1.4 ARCHITECT can include reimbursable expenses, but it must comply with the COUNTY'S Vendor Travel Policy. 5.2 RESPONSIBILITY FOR PROJECT COSTS 5.2.1 Evaluations of the COUNTY'S Project budget, preliminary estimates of Project Cost and detailed estimates of Project Cost, if any, prepared by the ARCHITECT, represent the ARCHITECT'S best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the ARCHITECT nor the COUNTY has control over the cost of labor, materials, or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the ARCHITECT cannot and does not warrant or represent that bid or negotiated prices will not vary from the COUNTY'S Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the ARCHITECT. ARTICLE VI USE OF (ARCHITECT)'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary layouts, record drawings, sketches, and other documents prepared pursuant to this Agreement by the ARCHITECT with the same force and effect as if the COUNTY prepared same. Copies of complete or partially completed mylar reproducible, preliminary layouts, record drawings, sketches, and other documents prepared pursuant to this Agreement shall be delivered to the COUNTY when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The ARCHITECT may retain one set of reproducible copies of the documents and these Agreement Between Brazos County and PGAL Inc. Page 3 of 20 �.fJ copies shall be for the ARCHITECT'S sole use in preparation of studies or reports for the COUNTY. The ARCHITECT is expressly prohibited from selling, licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written permission of the COUNTY. 6.2 All documents including reports, drawings, and specifications prepared by the ARCHITECT pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the ARCHITECT for the specific purposes intended will be at the COUNTY'S sole risk and without liability or legal exposure to the ARCHITECT. Any such verification or adaptation will entitle the ARCHITECT to further compensation at rates to be agreed upon by the COUNTY and the ARCHITECT. 6.3 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the ARCHITECT'S reserved rights. ARTICLE VII TERMINATION, SUSPENSION OR ABANDONMENT 7.1 This Agreement may be terminated by either party upon not less than fourteen (14) days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the ARCHITECT shall be compensated for services performed prior to notice of such suspension. 7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14) days written notice to the ARCHITECT in the event that the Project is permanently abandoned. If the COUNTY abandons the Project for more than ninety (90) consecutive days, the ARCHITECT may terminate this Agreement by giving written notice. 7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of services after completion of the immediately preceding phase, the ARCHITECT may, after giving seven (7) days written notice to the COUNTY, suspend services under this Agreement. . 7.5 Failure of the COUNTY to make payments to the ARCHITECT in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 7.6 If the COUNTY fails to make payment when due to the ARCHITECT for services and expenses, the ARCHITECT may, upon seven (7) days written notice to the COUNTY, suspend performance of services under this Agreement. Unless the ARCHITECT receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the ARCHITECT shall have no liability to the COUNTY for delay or damage caused by the COUNTY because of suspension of services. Agreement Between Brazos County and PGAL Inc. Page 4 of 20 1� 7.7 In the event of termination that is not the fault of the ARCHITECT, the ARCHITECT shall be compensated for services performed prior to termination, together with Reimbursable Expenses, if any, then due. 7.8 TERMINATION BY THE OWNER FOR CAUSE 7.8.1 The Owner may terminate the Contract if the ARCHITECT: 7.8.1.1 persistently or repeatedly refuses or fails to adhere to the schedule approved by Brazos County; 7.8.1.2 fails, to make prompt payment to Subcontractors in accordance with the respective agreement between the ARCHITECT and the Subcontractors; 7.8.1.3 persistently disregards laws, ordinances, or rules, regulations, or orders of a public authority having jurisdiction; or; 7.8.1.4 otherwise is guilty of substantial breach of a provision of the Contract Documents. 7.8.2 When any of the above reasons exist and the Owner believes that sufficient cause exists to justify such action, the Owner may, without prejudice to any other rights or remedies of the Owner and after giving the ARCHITECT seven (7) days written notice, terminate employment of the ARCHITECT and may, subject to any prior rights of the surety: 7.8.2.1 take possession of any and all drawings, notes, plans, specifications, or other documents produced for this contract by the ARCHITECT; 7.8.2.2 accept assignment of subcontracts pursuant to this contract; and 7.8.2.3 finish the Work by whatever reasonable method the Owner may deem expedient. 7.8.3 When the Owner terminates the Contract for one of these reasons stated, the ARCHITECT shall not be entitled to receive further payment until the Work is finished. 7.8.4 If the unpaid balance of the Contract Sum exceeds cost of finishing the Work, including compensation for the Engineer's services and expenses made necessary thereby, such excess shall be paid to the ARCHITECT. If such costs exceed the unpaid balance, the ARCHITECT shall pay the difference to the Owner. This obligation for payment shall survive termination of the Contract. 7.9 SUSPENSION BY OWNER FOR CONVENIENCE 7.9.1 The Owner may, without cause, order the ARCHITECT in writing to suspend, delay, or interrupt the Work in whole or in part for such period of time as the Owner may determine. 7.9.2 The Contract Sum and Contract Time shall be adjusted for increases in the cost and time caused by suspension, delay, or interruption as described in this contract. Adjustment of the Contract Sum shall include profit. No adjustment shall be made to the extent: 7.9.2.1 that performance is, was, or would have been so suspended, delayed, or interrupted by another cause for which the ARCHITECT is responsible; or 7.9.2.2 that an equitable adjustment is made or denied under another provision of the Contract. 7.10 TERMINATION BY THE OWNER FOR CONVENIENCE 7.10.1 The Owner may, at any time, terminate the Contract for the Owner's convenience and without cause. 7.10.2 Upon receipt of written notice from the Owner of such termination for the Owner's convenience, the ARCHITECT shall: 7.10.2.1 cease operations as directed by the Owner in the notice; 7.10.2.2 take actions necessary, or that the Owner may direct, for the protection and preservation of the Work; and Agreement Between Brazos County and PGAL Inc. Page 5 of 20 7.10.2.3 except for Work directed to be performed prior to the effective date of termination stated in the notice, terminate all existing subcontracts and purchase orders, and enter into no further subcontracts and purchase orders. 7.10.3 In case of such termination for the Owner's convenience, the ARCHITECT shall be entitled to receive payment for Work executed and costs incurred by reason of such termination, along with reasonable overhead and profit on the Work not executed. ARTICLE VIII NIISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal place of business of the COUNTY. Venue for any dispute or disagreement regarding the terns of this Agreement shall be in Brazos County, Texas. 8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitation shall commence to run not later than either the date of Construction Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion of Construction. 8.3 The COUNTY and the ARCHITECT, respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement. Neither the COUNTY nor the ARCHITECT shall assign this Agreement without the express written consent of the other party. 8.4 This Agreement represents the entire integrated agreement between the COUNTY and the ARCHITECT and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the ARCHITECT. 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the ARCHITECT. 8.7 The ARCHITECT shall have the right to include representations of the design of the Project, including photographs, among the ARCHITECT'S promotional professional materials. The ARCHITECT'S materials shall not include the COUNTY'S confidential or proprietary information, if the COUNTY has previously advised the ARCHITECT in writing of the specific information considered by the COUNTY to be confidential or proprietary. 8.8 COMPLIANCE AND STANDARDS. The ARCHITECT agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto and shall use that degree of care and skill commensurate with the ARCHITECT profession to comply with all applicable state, federal and local laws, ordinances, rules, and regulations relating to the work to be performed hereunder and the ARCHITECT'S performance. 8.9 INDEMNIFICATION: ARCHITECT shall save and hold harmless the COUNTY from and against any and all claims and liability due to activities of the ARCHITECT, its agents or employees, performed under this Agreement and which result from any Agreement Between Brazos County and PGAL Inc. Page 6 of 20 negligent act, error, or omission of the ARCHITECT, or of any person employed by the ARCHITECT. The ARCHITECT shall also save harmless the COUNTY from and against any and. all expenses, including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise, resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the ARCHITECT, its agents or employees. 8.10 LIQUIDATED DAMAGES: It is acknowledged that the ARCHITECT's failure to achieve substantial completion of the Work within the Contract Time provided by the Contract Documents will cause the COUNTY to incur substantial economic damages and losses of types and in amounts which are impossible to compute and ascertain with certainty as a basis for recovery by the COUNTY of actual damages, and that liquidated damages represent a fair, reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such delay, the ARCHITECT agrees that liquidated damages may be assessed and recovered by the COUNTY as against ARCHITECT and its Surety, in the event of delayed completion and without the COUNTY being required to present any evidence of the amount or character of actual damages sustained by reason thereof; therefore ARCHITECT shall be liable to the COUNTY for payment of liquidated damages in the amount of one -hundred dollars ($100.00) for each day that final completion of the plans and specifications is delayed beyond the Contract Time as adjusted for time extensions provided by the Contract Documents. Such liquidated damages are intended to represent estimated actual damages and are not intended as a penalty, and ARCHITECT shall pay them to COUNTY without limiting COUNTY's right to terminate this agreement for default as provided elsewhere herein. ARTICLE IX PAYMENTS TO THE (ARCHITECT) 9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES 9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic Services shall be made monthly and shall be in proportion to services performed that month within each phase of service. 9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the ARCHITECT'S statement of services rendered, or expenses incurred, payment on account of the ARCHITECT'S Additional Services and for Reimbursable Expenses shall be made monthly. 9.3 PAYMENTS WITHHELD 9.3.1 No deductions shall be made from the ARCHITECT'S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the work other than those for which the ARCHITECT has been found to be liable. 9.4 ARCHITECT'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses pertaining to Additional Services and services performed on an hourly basis shall be available to the COUNTY or the COUNTY's authorized representative at mutually convenient times. Agreement Between Brazos County and PGAL Inc. Page 7 of 20 9.5 LIMIT OF APROPRIATION 9.5.1 Prior to the execution of this Agreement, the ARCHITECT has been advised by the COUNTY and the ARCHITECT fully understand and agrees, such understanding and agreement being of the absolute essence to this Agreement, that the total maximum compensation that ARCHITECT may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the ARCHITECT hereunder, shall not, under any conditions, circumstances or interpretations hereof, exceed the sum certified as available by the County Auditor in the Auditor's Certificate attached hereto. ARTICLE X BASIS OF COMPENSATION The COUNTY shall compensate the ARCHITECT from funds obtained through current revenue of Brazos County as follows: 10.1 BASIC COMPENSATION 10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as follows (In accordance with the attached Exhibit A incorporated by reference hereto, SCHEDULE OF FEES.): 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 For Additional Services of the ARCHITECT, as described in Article 3, compensation shall be computed as follows (In accordance with the attached Exhibit A incorporated by reference hereto, SCHEDULE OF FEES.): 10.3 COMPENSATION FOR CONTINGENT ADDITIONAL SERVICES 10.3.1 For Contingent Additional Services of the ARCHITECT, as described in Article 3, compensation shall be computed as follows: (In accordance with the attached Exhibit A incorporated by reference hereto, SCHEDULE OF FEES.): 10.3.2 Payments shall be made by the COUNTY in accordance with Texas Government Code Chapter 2251. The COUNTY shall pay the ARCHITECT'S invoice as approved by the COUNTY's designee within thirty (30) days after the COUNTY'S designee's approval of the same, provided that the approval or payment of any such invoice shall not be considered to be evidence of performance by the(ARCHITECT to the point indicated by such invoice or of receipt or acceptance by the COUNTY of the work covered by such invoice. ARTICLE XI OTHER CONDITIONS OR SERVICES 11.1 INSURANCE 11.1.1 The ARCHITECT shall file with the COUNTY a Certificate of Errors and Omissions Insurance having minimum limits of One Million and No/100 Dollars ($1,000,000.00) for each occurrence and annual One Million and No/100 Dollars ($1,000,000.00) aggregate. Such Errors and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and No/100 Dollars ($200,000.00) self -insured. Such Certificate shall bear the endorsement "Not to be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The (ARCHITECT) shall maintain the Errors and Omissions Insurance at all times this Agreement is in effect and for a period of five (5) Agreement Between Brazos County and PGAL Inc. Page 8 of 20 1 "-r years after completion of the Project. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.1.2 The ARCHITECT shall also provide Worker's Compensation, automobile and comprehensive general liability policies. The ARCHITECT shall deliver the insurance certificates to the COUNTY. The coverage provided herein shall contain an endorsement providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. If the ARCHITECT has canceled or allowed to lapse any of these insurance policies then the COUNTY may pay for such insurance and may hold the amount of such payment out of the ARCHITECT's fees or be otherwise reimbursed. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.2 PERIODS OF SERVICE 11.2.1.1 The ARCHITECT shall begin work immediately upon receipt of the Notice -to - Proceed in writing by the COUNTY or the COUNTY's designee. The project will proceed according to the schedule shown in Exhibit A. The schedule makes certain assumptions regarding review processes and other activities that are beyond the control of the ARCHITECT. 11.2.1.2 Working days shall be defined as standard workdays between Monday and Friday, exclusive of holidays. 11.2.3 This schedule assumes an orderly progression of the ARCHITECT'S services. Delays beyond the control of the ARCHITECT may be cause for extension of this period of service, in which case the ARCHITECT shall submit in writing to the COUNTY its request for such extensions a minimum of thirty (30) calendar days prior to the end of the affected service period. 11.2.2 If the COUNTY has requested significant modifications or changes in the general scope, extent or character of the Project, the time or performance of the ARCHITECT'S services shall be adjusted equitably. 11.3 STATEMENT OF CONFLICTS OF INTREST (IF ANY) 11.3.1 The ARCHITECT or key employees may have regarding these services, and a plan for mitigating the conflict(s). Note that Brazos County may in its sole discretion determine whether or not a conflict disqualifies a firm, and/or whether or not a conflict mitigation plan is acceptable. 11.4 SYSTEM FOR AWARD MANAGEMENT 11.4.1 ARCHITECT and its Principals shall not be debarred or suspended nor otherwise on the Excluded Partis List System (EPLS) as its principals are not listed (or not debarred) through the System for Award Management (www.SAM.gov}. 11.5 EQUAL EMPLOYEMENT OPPORTUNITY (2 CFR 200 APPENDEX II (C) AND 41 CFR §60-1.4(b)) 11.5.1 Except as otherwise provided under 41 CRF Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-4.1(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 2 CFR Part, 1964- 1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Oder 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 Agreement Between Brazos County and PGAL Inc. Page 9 of 20 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 11.5.2 41 CFR 60-1.4 Equal opportunity clause. 11.5.2.1 (b) Federally assisted construction contracts. (1) Except as otherwise provided, each administering agency shall require the inclusion of the following language as a condition of any grant, contact, loan, insurance, or guarantee involving federally assisted construction which is not exempt from the requirements of the equal opportunity clause: 11.5.2.1.1 During the performance of this contract, the ARCHITECT agrees as follows: 11.5.2.1.1.1 The ARCHITECT will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 11.5.2.1.1.2 The ARCHITECT will, in all solicitations or advertisements for employees placed by or on behalf of the contactor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. 11.5.2.1.1.3 The ARCHITECT will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or other employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. 11.5.2.1.1.4 The ARCHITECT will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 11.5.2.1.1.5 The ARCHITECT will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 11.5.2.1.1.6 The ARCHITECT will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for Agreement Between Brazos County and PGAL Inc. Page 10 of20 purposes of investigation to ascertain compliance with such rules, regulations, and orders. 11.5.2.1.1.7 In the event of the ARCHITECT's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 11.5.2.1.1.8 The ARCHITECT will include the portion of the sentence immediately proceeding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 if Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The ARCHITECT will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: 11.5.2.1.1.8.1 Provided, however, that in the event a ARCHITECT becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States. 11.5.2.1.1.8.2 The ARCHITECT further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: provided, that if the ARCHITECT so participating is a State or local government, the above equal opportunity clause is not applicable to any agency instrumentality or subdivision of such government which does not participate in work on or under the contract. 11.5.2.1.1.8.3 The ARCHITECT agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. 11.5.2.1.1.8.4 The ARCHITECT further agrees that it will refrain from entering into any contract or contract modification subject to Executive Oder 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the ARCHITECT agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the ARCHITECT under the program with respect to which the failure or refund occurred until satisfactory assurance of Agreement Between Brazos County and PGAL Inc. Page I I of 20 further compliance has been received from such (ARCHITECT); and refer to case to the Department of Justice for appropriate legal proceedings. 11.6 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. 3701- 3708) (2 CFR 200 APPENDIX II (E)) 11.6.1 Where applicable, all contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C..3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages'of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at the rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provided that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 11.7 RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT (2 CFR 200 APPENDIX H M) 11.7.1 If the Federal award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 11.8 CLEAN AIR ACT (42 U.S.C. 7401-7671Qq.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. 1251-1387), AS AMENDED (2 CFR 200 APPENDIX H (G)) 11.8.1 Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 11.9 DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689) (2 CFR 200 APPENDIX II R) 11.9.1 A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusion in the System for Award Management (SAM), in accordance with the OMB guidelines a 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contain the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Agreement Between Brazos County and PGAL Inc. Page 12 of20 j� 11.10 BYRD ANTI -LOBBYING AMENDMENT (31 U.S.C. 1352) (2 CFR 200 APPENDIX II (1) AND 24 CFR §570.303) 11.10.1 ARCHITECT's that apply or bid for any award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 11.11 SEE 2 CFR §200.323. (2 CFR 200 APPENDIX II (J)) 11.12 SEE 2 CFR §200.316. (2 CFR 200 APPENDIX II (K)) 11.13 SEE 2 CFR §200.322. (2 CFR 200 APPENDIX II (L)) 11.14 The Federal awarding agency must establish conflict of interest policies for Federal awards. The non -Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass -through entity in accordance with applicable Federal awarding agency policy. (2 CFR 200.112) 11.15 The Federal awarding agency and the non -Federal entity should, whenever practicable, collect, transmit, and store Federal award -related information in open and machine- readable formats rather than in closed formats or on paper in accordance with applicable legislative requirements. A machine-readable format is a format in a standard computer language (not English text) that can be read automatically by a web browser or computer system. The Federal awarding agency or pass -through entity must always provide or accept paper versions of Federal award -related information to and from the non -Federal entity upon request. If paper copies are submitted, the Federal awarding agency or pass - through entity must not require more than an original and two copies. When original records are electronic and cannot be altered, there is no need to create and retain paper copies. When original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable. (2 CFR 200.336) 11.16 CONTRACTING WITH HUB, SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS. (2 CFR 200.321) 11.16.1 The non -Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. 11.16.2 Affirmative steps must include: 11.16.2.1 Placing qualified small and minority businesses and women's business enterprises on solicitation lists; 11.16.2.2 Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; Agreement Between Brazos County and PGAL Inc. Page 13 of 20 11.16.2.3 Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; 11.16.2.4 Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; 11.16.2.5 Using the services and assistance as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and 11.16.2.6 Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (i) through (v) of this section. 11.17 Financial records, supporting documents, statistical records, and all other non -Federal entity records pertinent to a Federal award must be retained for a period of three (3) years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or pass -through entities must not impose any other record retaining requirements upon non -Federal entities. (2 CFR 200.334) They only exceptions are the following: 11.17.1 If any litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involved the records have been resolved and final action taken. 11.17.2 When the non -Federal entity is notified in writing by the Federal awarding agency, cognizant agency for audit, oversite agency for audit, cognizant agency for indirect costs, or pass -through entity to extend the retention period. 11.17.3 Records for real property and equipment acquired with Federal Funds must be retained for three (3) years after final disposition. 11.17.4When records are transferred to or maintained by the Federal awarding agency or pass - through entity, the three-year retention requirements is not applicable to the non -Federal entity. 11.17.5 Records for program income transactions after the period of performance. In some cases, recipients must report program income after the period of performance. Where there is such a requirement, the retention period for the records pertaining to the earning of the program income starts from the end of the non -Federal entity's fiscal year in which the program income is earned. 11.17.6Indirect cost rate proposals and cost allocations plans. This paragraph applies to the following types of documents and their supporting records: indirect cost rate computations or proposals, cost allocation plans, and any similar accounting computations of the rate at which a particular group of costs is chargeable (such as computer usage chargeback rates or composite fringe benefit rates). 11.17.6.1 If submitted for negotiation. If the proposal, plan or other computation is required to be submitted to the Federal Government (or to the pass -through entity) to form the basis for negotiation of the rate, then the three-year retention period for its supporting records starts from the date of such submission. 11.17.6.2 If not submitted for negotiation. If the proposal, plan, or other computation is not required to be submitted to the Federal Government (or to the pass -through entity) for negotiation purposes, then the three-year retention period for the proposal, plan, or computation and its supporting records starts from the end of the fiscal year (or other accounting period) covered by the proposal, plan, or other computation. Agreement Between Brazos County and PGAL Inc. Page 14 of20 11.18 CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IRAN, SUDAN, OR FOREIGN TERRORIST ORGANIZATION PROHIBITIED (TEXAS GOVERNMEET CODE 2252.152) 11.18.1 A governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Section 806.051, 807.051, or 2252.153. The term "foreign terrorist organization" in this paragraph has the meaning assigned to such a term in Section 2252.151(2) of the Texas Government Code. 11.19 PROVISION REQUIRED IN CONTRACT (TEXAS GOVERNMENT CODE 2271) 11.19.1 In between a governmental entity and a company with then (10) or more full-time employees; and 11.19.2 Has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity. 11.19.3A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: 11.19.3.1 Does not boycott Israel; and 11.193.2 Will not boycott Israel during the term of the contract 11.20 The contract award is contingent upon the receipt of ARP Act funds. If no such funds are awarded, the contract shall terminate. 11.21 Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. (42 U.S.C. 6201) 11.22 TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 11.22.1 The sub -grantee, contractor, subcontractor, successor, transferee, and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. §2000d et seq) as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also includes protection to persons with "Limited English Proficiency" in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, and herein incorporated by reference and made a part of this contract or agreement. 11.23 THE FAIR HOUSING ACT, TITLE VIR OF THE CIVIL RIGHTS ACT OF 1968 (42 U.S.C. § 3601 ET SEQ.) 11.23.1 Which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability. 11.24 AGE DISCRIMINIATION ACT OF 1975 11.24.1 The ARCHITECT shall comply with the Age Discrimination Act of 1975 which provides that no person in the United States shall on the basis of age be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Agreement Between Brazos County and PGAL Inc. Page 15 of 20 11.25 AMERICANS WITH DISABILITIES ACT 11.25.1 ARCHITECT shall not discriminate against a qualified individual with a disability and shall comply with the Americans with Disabilities Act, P.L. 101-336, 42 U.S.C. 12101 et ' seq. and any property promulgated rules and regulations related thereto. 11.26 CONFLICTS OF INTREST 11.26.1 GOVERNING BODY 11.26.1.1 No member of the governing body of the County and no other officer, employee, or agent of the County who exercises any functions or responsibilities in connection with administration, construction, engineering, or implementation of award between the Department of Treasury and the County, shall have any personal financial interest, direct or indirect, in the ARCHITECT or this Contract; and the ARCHITECT shall take appropriate steps to assure compliance. 11.26.2 OTHER LOCAL PUBLIC OFFICIALS 11.26.2.1 No other public official, who exercises any functions or responsibilities in connection with the planning and carrying out of administration, construction, engineering, or implementation of the ARPA award between the Department of Treasury and the County, shall have any personal financial interest, direct or indirect, in the ARCHITECT or this Contract; and the ARCHITECT shall take appropriate steps to assure compliance. 11.26.3 THE ARCHITECT AND EMPLOYEES 11.26.3.1 The ARCHITECT warrants and represents that it has no conflict of interest associated with the ARPA award between the Department of Treasury and the County of this Contract. The ARCHITECT further warrants and represents that it shall not acquire an interest, direct or indirect, in any geographic area that may benefit from the ARPA ward between the Department of Treasury and the County or in any business, entity, organization, or person that may benefit from the award. The ARCHITECT further agrees that it will not employee an individual with a conflict of interest as described herein. 11.27 ACCESS TO RECORDS 11.27.1 The U.S. Department of Treasury, Inspectors General, the Comptroller General of the United States, and the Texas Division of Emergency Management and the County, or any of their authorized representatives, shall have access to any documents, papers, or other records of the ARCHITECT which are pertinent to the ARPA award, in order to make audits, examinations, excerpts, and transcripts and to closeout the County's ARPA contract with the Department of Treasury. 11.28 RETAINAGE OF RECORDS 11.28.1 Grantees or subgrantees must retain all required records for three (3) years after grantee. . or subgrantees make final payments and all other pending matters are closed. 11.29 TERMINATION FOR CAUSE 11.29.1 If the ARCHITECT fails to fulfill in a timely and proper manner its obligations under this Agreement, or if the ARCHITECT violates any of the covenants, conditions, agreements, or stipulations of this Agreement, the County shall have the right to terminate this Agreement by giving written notice to the ARCHITECT of such termination and specifying the effective date thereof, which shall be at least fourteen (14) days before the effective date of such termination. In the even of termination for cause, all finished or unfinished documents, data, studies, surveys,. drawings, maps, models, Agreement Between Brazos County and PGAL Inc. Page 16 of 20 photographs, and reports prepared by the ARCHITECT pursuant to this Agreement shall, at the option of the County, be turned over to the County and become the property of the County. In the even of termination for cause, the ARCHITECT shall be entitled to receive reasonable compensation for any necessary services actually and satisfactory performed prior to the date of termination. 11.29.2 Notwithstanding the above, the ARCHITECT shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of contract by the ARCHITECT, and the County may set-off the damages in incurred as a result of the ARCHITECT's breach of contract from any amounts that might otherwise owe the ARCHITECT. 11.30 TERMINATION FOR CONVENIENCE OF THE COUNTY 11.30.1 County may at any and for any reason terminate ARCHITECT's services and work at County's convenience upon providing written notice to the ARCHITECT specifying the extent of termination and the effective date. Upon receipt of such notice, ARCHITECT shall, unless the notice directs otherwise, immediately discontinue the work and placing of orders for materials, facilities, and supplies in connection with the performance of this Agreement. 11.31 INCREASING SEAT BELT USE IN THE UNITED STATES 11.31.1 Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), Recipient should encourage its ARCHITECT to adopt and enforce on -the job seat belt policies and programs for their employees when operating company -owned, rented, or personally owned vehicles. 11.32 REDUCING TEXT MESSAGING WHILE DRIVING 11.32.1 Pursuant to Executive Order 13513, 74 RF 51225 (Oct. 6, 2009), Recipient should encourage its employees, subrecipients, and ARCHITECT to adopt an enforce policies that ban text messaging while driving, and Recipient should establish workplace safety policies to decrease accidents caused by distracted drivers. 11.33 SECTION 504 OF THE REHABILIATION ACT OF 1973 11.33.1 As amended (29 U.S.C. §794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance. This Agreement entered into as of the day and year first written above. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolution extending said authority have been duly passed and are now in force and effect. BRAZOSCOUNTY,TEXAS D �� �=� Duane Peters, County Judge PGAL, INC. by: Paul D. Bonnette, AIA Principal Agreement Between Brazos County and PGAL Inc. Page 17 of 20 Acting by and through the authority of the Brazos County Commissioners Court Attest: County Clerk 6 Ury CgAc Lzb Ll'N", . Agreement Between Brazos County and PGAL Inc. Page 18 of 20 EXHIBIT "A" ARCHITECT CONTRACT FOR MEDICAL EXAMINERS OFFICE, FOLLOWING REQUEST FOR QUALIFICATIONS CIP 23-562 Agreement Between Brazos County and PGAL Inc. Page 19 of 20 ARCHITECTURE ENGINEERING INTERIORS PLANNING June 30, 2023 Mr. Charles Wendt County Purchasing Agent Brazos County, Texas 300 East 26th St. Bryan, TX 77803 Voice: 979-361-4292 Email: cwendtabrazoscountytx.gov ALEXANDRIA RE: Scope of Services and Fee Proposal P ATLA14TA AUSTIN Brazos County Medical Examiner Office SOCA RATON Project # 18-64 DALLAS/FORT WORTH DENVER HOBOKEN Dear Mr. Wendt: HOUSTON LAS YEGAS The office of PGAL is pleased to present this scope of work and fee proposal for the LOS ANGELES CITY design of the Brazos County Medical Examiner Office in Bryan, Texas. In previous SALT LAKE SAN DIEGO studies, the County has determined that their need is for an approximately 16,000 sq. ft. facility at an approximate total project cost of $ 2 2 million. The project will be funded by American Rescue Plan Act of 202E (ARPA) funds received by the County. The desired site is an approximately I I -acre site on 29th street between Broadmoor and Briarcrest. The site is expected to be Large enough to accommodate a second future County facility. PGAL, MWL and our A/E team, along with our consultant Dr. Kathryn Pinned, M. D., will work closely with the County and any other stakeholders to determine the ultimate size, floor plan Layout, exterior and interior design of your new facility. This same team recently completed the Montgomery County Forensic Center for Dr. Pinneri. Since Brazos County does not currently have a medical examiner, Dr. Pinneri's expertise can help lead the team to a design solution that will be able to both meet the needs of the county and surrounding areas, accommodate potential Learning opportunities for nearby Texas A&M medical and forensic and investigative science programs, and ultimately attract potential permanent medical examiner candidates. PROJECT UNDERSTANDING The design team's scope of work will include confirmation of departmental space requirements, Conceptual Design, Schematic Design, Design Development and Construction Document design phases, assistance with the bidding process, and Construction Administration throughout the construction phase. These services will be provided by our PGAL team and our consultants as follows: 3131 Br€arpark Dr., Suite 200 t 713 6221444 PGAL.COM Houston, TX77042 r 713 9689333 Mr. Charles Wendt Brazos County MedicaL Examiner Office Needs Assessment June 30, 2023 Page 2 Architecture, Civil Engineering & Proj, Mgmt. PGAL Medical Examiner Facility SpeciaLists MWL Forensic Science Expert Dr. Kathryn Pinned, M. D. Landscape Architecture M21- Mechanical, Electrical and Plumbing Engineering Johnston IT, Security and Audio Visual 4b Consulting Geotechnical Engineering and Materials Testing Terracon Cost Estimating Halford Busby SCOPE OF WORK The scope of work anticipated includes the foLLowing: PROGRAM VERIFICATION AND CONCEPT DESIGN The initial program verification and concept design phase will determine overall building size and configuration and test several options for building location on the County's site. Going through the program verification stage, our team wiLL review the previous studies done for the project and put the information into a format that we can utilize to create floor plans showing the Layout of furnishings and equipment. Once a site plan has been approved, our geotechnicaL engineer wiLL perform geotechnicaL investigation and prepare a report outlining foundation and paving recommendations. FINAL DESIGN In the final. design phase of the work PGAL and the A/E team wiLL complete the construction documents for bidding/pricing and provide construction administration services through the completion of the project. The final design phase will consist of Schematic Design, Design Development and Construction Document phases. Our basic services consultants for the project will provide, civil engineering, structural engineering, mechanical electrical and plumbing engineering. Additional specialty consulting services are Listed separately, which include our M. D. consultant, Dr. Kathryn Pinned, landscape architecture, security, telecommunications, audio/visual, furniture design, and environmental. graphics/signage design. As part of basic services for the final design phase, MWL will select and specify the autopsy equipment, provide an equipment manual for County review, and provide drawings and specifications for it to be bid out as part of the construction document package. Detailed cost estimates witL be performed after the initial. programming and concept design phase, at the end of Design Development and at 50% and 95% Construction Documents to ensure that the project is being designed to your budget. It is anticipated that documentation will be provided for the buiLdout of aLL spaces in the building, and that the County wiLL be issuing Requests for Proposal. (RFPs) from general contractors.. Mr. Charles Wendt Brazos County MedicaL Examiner Office Needs Assessment June 30, 2023 Page 3 CONSTRUCTION ADMINISTRATION During construction, PGAL and our consuLtants will provide Construction Administration Services, which include responding to requests for information (RFis), reviewing submittals, attending on -site project meetings, making periodic site observations, and reviewing contractor pay appLications and change proposals. We have included materials testing for soil preparation, concrete, steel reinforcement and structural steel observation and testing. We and our consultants will also perform a final site observation and create a punch List of items to be finalized. We will be available for on -site meetings and construction observation at key points in construction, for the initial concrete slab pour, wall and ceiling cover up observations, and preconstruction / pre -installation meetings. COMPENSATION We have provided a lump sum fee for design services. The overall Basic Services fee is as foLLows: Basic Services: • SubtotaL Basic Services $1,308,870 • Profit $ 145,430 • Total Basic Services $1,454,300 Additional Specialty Consulting Services: The foLLowing is a list of additional services are optional to the project (except for those noted below as being code required) and are beyond the scope of the basic services listed above. Though we have broken out these additional consultants and services separateLy should the County decide to obtain these services separately from this design contract, we and our consultant team are fully capable of providing each service. Base Fee Profit Total Fee • Dr. Kathryn Pinned, M. D. $ 45,000 $ 5,000 $ 50,000 • Landscape Architecture $ 27,000 $ 3,000 $ 30,000 • IECC Commissioning (Code Req.) $ 27,000 $ 3,000 $ 30,000 • Telecommunications Consulting $ 22,113 $ 2,457 $ 24,570 • Security Consulting $ 13,267.80 $ 1,474.20 $ 14,742 • Audio/Visual ConsuLting $ 8,845.20 $ 982.80 $ 9,828 • Furniture Selection, Design, Spec. $ 45,000 $ 5,000 $ 50,000 • Environ. Graphics / Signage $ 13,500 $ 1,500 $ 15,000 • Geotechnical Engineering $ 19,350 $ 2,150 $ 21,500 • Construction Materials Testing $ 45,000 $ 5,000 $ 50,000 • Cost Estimating 29,466 3,274 32,740 Mr. Charles Wendt Brazos County Medical Examiner Office Needs Assessment June 30, 2023 Page 4 • SubtctaL Specialty Consult. Serv. $ 295,542 $ 32,838 $ 328,380 • TotaL Design Fee $1,782,680 Reimbursable Expenses: PGALwouLd expect to be reimbursed for any out-of- pocket expenses we incur on behalf of this project, to indude, but not limited to, printing, plotting, photography, permits, fees, special handling or delivery, mileage and travel (if necessary). Reimbursable expenses will be billed at our cost and are estimated not -to -exceed $50,000 to complete the project. Terms: PGAL will invoice monthly based on a percentage of project completion. Payments are due within thirty (30) days of receipt of invoice. Additional Services: If services other than those described as Basic Services are requested by the County, they will be billed in addition to the above compensation in accordance with the attached rate schedule. Additional Services include but are not limited to the foLLowing: Any design consultants other than those specifically included. Value engineering services. Topographic and Utility Surveying Platting Services Environmental Consulting / NEPA report or Phase I Environmental Site Assessment Traffic Impact Analysis. Off site design work beyond connecting to existing utilities Specialty lighting design services. Revisions to approved documents beyond minor changes LEED certification. . Terms: PGAL will invoice monthly based on a percentage of project completion. Payments are due within thirty (30) days of receipt of invoice. Should the size, scope or construction/project cost increase significantly from what is described as the basis of this proposal, we reserve the right to request additional services design fees commensurate with the increase. PROJECT SCHEDULE PGAL is prepared to deliver this project within an 8 — 10 month period for the programming, conceptual design through construction document phase. Thankyou again for the opportunity to serve Brazos County. PGAL Looks forward to the commencement and successful completion of this project. Please contact me at 7 13-622-1444 should you have any questions or comments regarding this proposal. Mr. Charles Wendt Brazos County MedicaL Examiner Office Needs Assessment June 30, 2023 Page 5 Sincerely, Paul D. Bonnette, AIA Principal - CC: Accounting, File — PGAL SUBMITTED REQUEST FOR QUALIFICATIONS (RFP) CIP 23-562 ARCHITECT FOR MEDICAL EXAMINERS OFFICE, FOLLOWING Agreement Between Brazos County and PGAL Inc. Page 20 of 20 7 ARCHITECTURE ENGINEERING INTERIORS PLANNING May 9, 2023 J Mr. Charles Wendt 7 Brazos County Purchasing Agent i 200 S. Texas Ave., Suite 352 Bryan, TX 77803 —� Re: Request for Qualifications for Architectural Services for Medical Examiner's Office Brazos County ALEXANDRIA RFQ No.: CIP 23-562 i ATLANTA AUSTIN Dear Mr. Wendt and Evaluation Team, BOCA BATON DALLAS/FORT WORTH DENVER PGAL, Inc. (PGAL) is pleased to submit our qualifications to provide professional architectural HOBOKEN services for the Brazos County Medical Examiners Facility. Our team possesses extensive and HOUSTON invaluable experience with this building type. Our recent work includes Montgomery County's LAS VEGAS new state-of-the-art medical examiner facility. This team is also currently designing a new medical LOSANGELES SALT LAKE CITY examiner faciL'Ity for Collin County. SAN DIEGO AN EXPERIENCED TEAM: Our team includes two essential consultants, MWL and Johnston, who provide us with additional experience specific to medical examiners' offices. MWL specializes in -` forensic centers and medical examiners' facilities and has been providing design services for many of the most notable projects of this kind across the country. PGAL has worked with MWL on police/ �? crime lab projects in Garland, McKinney, and Frisco, Texas, and they are our partner on both the Montgomery County and Collin County Medical Examiners projects. The Collin County project also includes a County Health Department Building and Parking Garage, aLL of which are funded primarily with ARPA funds. Johnston, our MEP partner, was involved in designing the Harris County Forensic Genetics �1 Laboratory, a renovation of an industrial facility, and is part of the team thatjust recently completed the Montgomery County Medical Examiners project. Their extensive experience working with PGAL W on county facilities and designing complex MEP systems for Laboratory settings made them the perfect choice to partner with us on this project. _7 i _J AN EXPERT MD: Our MD/OD for this pursuit is Dr. Kathryn Pinned, MD. This team worked closeLy with her to design her faciLity in Montgomery County. Dr. Pinned is one of the most prominent forensic scientists in the country, having recently served as the President of the National Association of Medical. Examiners (NAME) in 2 02 2. Havingjust built the newest facility in the state, her perspective will be invaluable to the County and this team in advising on the spaces, layout, functionaLity, and equipment needed for this facility. PUBLIC PROJECT EXPERTS: PGAL has significant experience in Brazos County. We are presently working with Texas A&M on several projects, including renovations to their chemistry complex and preliminary design/master planning for TEEX on a training facility at the Rellis Campus. We were the architects for the police headquarters in the City of College Station, the city hall for the City of Navasota, and the new courthouse for neighboring Grimes County. We have also done several other PGAL.COM 3131 Briarpark Dr., Suite 200 t 713 6221444 Houston, TX 77042 f 713 968 9333 ARCHITECTURE ENGINEERING INTERIORS PLANNING projects for Texas A&M over the years. And our civil engineers are famiLiar with working for both the city and university — we know the requirements for stormwater detention, paving, drainage, and utilities. CRITICAL FACILITY EXPERTS: We understand how to design critical facilities. From forensic science and medical examiner facilities to police, fire, EMS, and Emergency Operations centers, we understand the factors that need to be considered as part of the design process to provide resilient facilities that function properly when needed in emergencies. A CUSTOMIZED FACILITY. We will work closely with you to provide a state-of-the-art facility uniquely designed to meet Brazos County's and surrounding areas' needs. The enclosed qualifications highlight our team's depth of experience with similar projects. Our experience working on county projects is vast, and we have a wide range of project types in our repertoire, including public safety, evidence storage, and laboratory facilities. This team has an unmatched combination of experience with County standards/processes, medical examiners' faciLity experience, and experience together to ensure a high -quality project delivered on time and within budget. We appreciate the opportunity to present our qualifications and look forward to beginning a partnership with Brazos County. If you have any questions concerning our qualiflcations, please contact me at my direct Line, 713,968.9358, or at pbonneitte@pgaL.com. Sincerelyyours, Paul Bonnette, AIA Principal. -In -Charge PGAL.COM 3131 Briarpark Dr., Suite 200 t 713 6221444 Houston, TX 77042 f 713 968 9333 t I . � �- � ••�I�-- H � �` Bey, Bd fill -- Rl�lt ticsv���'�II~Ilil•n7pn� Y Fla 14, ,ti d k.g$�r ��;,; li`S�•iur�.-�:=a. � Fs ���:�tJ.�I ` � d •��, o • - t 6 a y� � r am"ri �• d7 yt: '� �. wild • �� MSS �/�, •� .�-,_. � *�" ��a � � "'d, *. r,r SECTION ONE ORGANIZATION A. NAME OF FIRM PGAL, Inc. B. ADDRESS 3131 Briarpark Dr., Suite 200 Houston, Texas 77042 C. PHONE, EMAIL, FAX Phone: 713.622.1444 Email: pbonnette@pgaL.com Fax: 713.968.9333 D. FORM OF BUSINESS ORGANIZATION S-Corporation E. YEAR FOUNDED 1946 F. PRIMARY CONTACT Paul Bonnette pbonnette@pgaL.com 713.968.9358 BRAZOS COUNTY I Medical Examiners Office RFQ No. CIP 23-562 G. YEARS IN BUSINESS 77 years H. YEARS IN BUSINESS UNDER CURRENT NAME Beginning as Pierce in 1946, the small firm has continually practiced architecture and engineering for 77 years. In 1989 the firm became incorporated as Pierce Goodwin Alexander & Linville, Inc. and then simplified the name to PGAL, Inc. in 2018 Pierce 1946 Pierce + Pierce 1948 Pierce Goodwin Flanagan 1969 Pierce Goodwin Alexander 1975 Pierce Goodwin Alexander & LinviLLe, Inc. 1989 PGAL, Inc. 2018 I. ORGANIZATIONAL CHART Please see the organizational chart on page 2. J.-M. ORGANIZATIONAL TYPE S-Corporation 1 1989 1 Texas I President: Ken Brown I Vice President(s): Jeffery Wiener, Ian Nestler, Derron Vincik, Cheryl Gajeske I Secretary: Queen Chevis I Treasurer: Beth Funk I PGAL.COM ORGANIZATION Principal -in -Charge Paul. Bonnette AiA PGAL Forensic Laboratory Expert Forensic Expert Russell McELroyA1A,NCARB Kathryn Pinned MD MWL Montgomery County Civil• Engineer Lead Project Manager/Architect Landscape Architect Costas Georghiou PE Greg Wang AiA Michael Mauer LA PGAL N PGAL M M21- Landscaping Structural Engineer Lead Fernando Torrealva PE Project Designer Giang Phan LEEDAP "v,. Walter P. Moore PGAL MEP Engineer Project Manager Interiors Rick QuintaniLLa PE ALI Lam Johnston PGAL r�.d Mechanical Engineer - Forensic. Laboratory Expert William Lofstrom PE, LEED AP BD+C a Bonnie Carver AiA, NCARB Johnston MWL lr Electrical Engineer Thomas Divine PE ' Johnston Plumbing Designer Joe Velasco Johnston r=- ' AV/IT/Security Lead .Geoff Basford RCDD 4b Technology Audio Video Designer Jesse EdgeL crs-D, DMC-E-4k 4b Technology Cost Estimator Esther HaLford Halford Busby BRAZOS COUNTY I Medical Examiners Office Z PGAL.coM RFQ No. CIP 23-562 SECTION TWO EXPERIENCE OF PROPOSED PERSONNEL RELEVANT. EXPRESSIVE. INNOVATIVE. COLLABORATIVE. These qualities guide our architectural practice, ensuring that each project delivers enduring value and inspiration. Merging the latest technology with timeless design, PGAL creates spaces for clients, their patrons, and communities across the globe. Utilizing innovative design and branding integration, PGAL has won numerous awards and accolades for its unique and transformative environments. We balance our experience and knowledge of back of house operations with bold design exploration, resulting in spaces that promote the connection between people and place. Our process is specifically designed to involve you —our client —at every step of the project. ALL involved parties BPAZOS COUNTY I Medical Examiners Office PFQ No. CIP 23-562 will have an opportunity to review the details of design and the project documentation throughout the process. This interactive partnership allows you to fully manifest your vision into the final product. PGAL promotes design exceLLence as a culture shared among aLL disciplines, thereby challenging our team to constantly rise above expectations. Our commitment to this concept allows us to enjoy and share in the successes of our design efforts both as a team and with our project owners and construction partners. With our vast experience working on corporate, multi -family residential, hotels, resorts, and restaurants, we are adept at implementing dynamic and inspiring solutions. 3 PGAL.COM MONTGOMERY COUNTY MEDICAL EXAMINERS FACILITY Conroe, Texas 0 ESTIMATED COMPLETION May 2022 ACTUAL COMPLETION November 2022; die to weather and supply chain issues CHANGE ORDERS 26 change orders 1 $650,000 OWNER Dr. Kathryn Pinneri 1936.538.379 1 kathryn.pinneri@mctx.org In association with MWL Architects, PGAL provided complete architectural services for the new 25,000-square-foot Forensic Facility Building for Montgomery County Texas. The new facility building houses the county's forensic autopsy facilities and staff, forensic administration staff, death investigators, and training center. The building also is designed with an entry to incorporate future expansion of a forensic science and sheriff's crime Lab. PGAL and MWL Architects facilitated coLLaborative programming/planning sessions with the Montgomery County Director of Forensic Science and all the department staff to determine space needs and optimize the functionality of critical procedures for forensic autopsy while maintaining efficiency to meet the County's overall objectives for this facility. Our team held in-depth MEP, technology, and structural consultant coordination meetings to go through a review of the autopsy and special equipment. Special considerations such as a 400-foot candle autopsy Lighting, 60-inch clear openings at sliding doors for gurneys, and specialized audio visual technology were incorporated into the design documents. Every square foot of the facility was optimized for equipment utilization and forensic science functions. EXPERIENCE OF PROPOSED PERSONNEL The building is divided into the autopsy suite and forensic administration/training by a full -height wall separating mechanical systems for each area preventing contaminates from traveling between spaces. Special partitions, doors, and glazing were designed to block x-ray radiation within the autopsy suite and for bullet resistance between public and staff spaces. Special attention was paid to the space Layout which was designed for gurney paths and cleanliness. Daylighting was incorporated into the main autopsy room while maximizing wall space for equipment. BRAZOS COUNTY I Medical Examiners Office 5 PGAL.coM PFQ No. CIP 23-562 COLLIN COUNTY MEDICAL EXAMINER'S, HEALTHCAPE, + PARKING GARAGE FACILITY McKinney, Texas PGAL has a Long-standing relationship with Collin County that dates back to the early 2000s. The most notable and prominent project was the Collin County Courthouse in 2008. Recently, PGAL was selected for a new project adjacent to ESTIMATED COMPLETION the courthouse. MWL is our partner and collaborator, providingprogramming September 2025 and design of the medical examiner and health care facilities.- ACTUAL COMPLETION TBD This project contains three structures. A three-story County Healthcare Facility, a Medical Examiner Facility, and a parking garage. CHANGE ORDERS N/A The Medical Examiner Building is anticipated to be a 20,000-square-foot building. PGAL and our consultant, MWL, has programmed the building OWNER based on available information on autopsy caseload and anticipated growth. BiLL Burke 1972.547.5340 Appropriate lobby, office and meeting spaces, autopsy suites and cooler space bburke@co.collin.tx.us have been designed into the facility, along with spaces for locker rooms, meeting rooms, and other needs as defined by the programming effort. A sallyport and Loading dock wiLL be provided, and vehicle circulation to accommodate 18- whee le rs. Visitor and secure staff parking will also be provided. The building will be on 100% emergency power and wiLL be tied to the County's chilled water system. The parking garage will have a 500-car capacity and will be open to both staff and the public with no restricted access. The garage fits into the aesthetic of the other buildings on site with exterior brick and/or cast stone details in combination with metal screening. The Healthcare Building will be a 90,000-square-foot building split between 3 floors. Half of the second floor and the ehtire third floor will be designed as shell space to be utilized for future County use. Aesthetically, the building EXPERIENCE OF PROPOSED PERSONNEL RCCtl/ - .. , i �OEr1rd7EM I _ r Cld�r Y�� . 't_ I C[P01fIlON a •I • .. • .• 1y. �rIRE .• I ' :j� � I I . ?,x�%4+-+47-4iii?�' l � r�'t t4 • � . C,.� .r'�q:__.. � •' � 1 _ � i I i 1 Y6r04Er�f- corer neR.,; i � ! ' , 1 Rureimr ,�'�rj'� � •�e, I I I c::�;�d � �'- -.1: • �- ''.;7i'a � • eaYRRe7xF t - I I I 113 i `"eAr:�caooY [`FtRaY' ,aflci I i • ^"C:f.:::ii%ii7 '• � uweRr IT251 � __n._ _ • Yet.•srolce*� Iwomrerm}r wscmal�OY DIE] � 11f-1 1. I , 'i il �iI9 C_\. i I ` I is-•i> MUYOR1-7 WW TFC ffi� PRCPFi11 FCCM _I J. I (� �&iOWEA �1�O.J '1. •I[t•• Y 91Y,y.i. I IU.• Ci �M I I I , 9�LLt➢dlfii44�[ ,'� rN rj .�� �. / �._,� ,p . I;ik .. 1, '"�!��'. -.iJ5i ...� I • I,I . rso� t. i --..j, i [� w • ' a � � � - 111 � (�� �`,� 1— 11d'-i � ISM�� � I m �P, ! % W i ��T° y��7n•6� j I it t L'��. f7 R`s1 ""TMI t rj .... .. 1P6CI BTCINccCC �, { u - !m—I 1 --_ 5�{:'�ii1�M11N•4�`.e1ti,5.�` � iAVICP,J1'`RCCYCI a , "•1 � AYIOMJI'iBCR ma 14, rr i q }---- will be designed to be similar to the existing - Administration Building. The first floor wilL contain the County Health Department, including a lobby, staff offices, conference rooms, a large training room, waiting rooms, exam rooms, a Lab, pharmacy, warehouse storage space, and a drive- thru window, among other requirements. The i building will also be on 100% emergency power and will be tied to the County's chilled water system. BRAZOS COUNTY I Medical Examiners Office RFQ No. CIP 23-562 PGAL.COM HENNEPIN COUNTY MEDICAL EXAMINER'S OFFICE Minnetonka, Minnesota 0 ESTIMATED COMPLETION October 2021 ACTUAL COMPLETION October 2021 CHANGE ORDERS No change orders attributable to MWL OWNER Andrew Baker 1612.215.6300 andrew.baker@co.hennepin.mn.co The Hennepin County Regional Medical Examiner's Office is set on the edge of woodlands with prairie, wetlands and wild turkeys roam the parking Lots. This facility, dedicated to forensic pathology, is unlike any constructed throughout North America. Designed with the ambition of creating the next generation of medical examiner facilities, the autopsy theater is clearly not just another autopsy room. With a client team fully committed in taking on new ideas and investing in predesign observations of other newly constructed medical examiner facilities, the end result coLLected aLL of the best concepts of our era into one dynamic, secure, efficient, fLexible, safe, ergonomic, expandable, organized and accredited environment. Then our design team took it one step further and invented an all new autopsy table system. Previously, decedents came into the morgue and had to be transferred from a gurney to a table by staff, which was the top work - related injury in the office. Now the table lifts the decedent and photo blue tray free of the gurney with no staff muscle required and the tables now move up and down so investigators and doctors of any stature can work without standing on dangerous risers. EXPERIENCE OF PROPOSED PERSONNEL A series of mockup drawings were prepared prior to constructing the initial mockup of this new autopsy table system. In addition, a physical mockup was constructed by Mortech Manufacturing for the client/design team to review. Detailed edits were made resulting in an unmatched ergonomic solution. Sight line mockups were also performed to confirm doctors could reference in-house CT scans without moving from the cutting position during autopsy while viewing 98" diagonal. x-ray quality monitors. Each of the eleven autopsy theaters are tuned for both occupied and unoccupied modes of operation. When not in use each station can independently reduce Lighting and ventilation values resulting in lower energy costs for operation. Some of the spaces that make a difference in the Hennepin facility include a multilane, fully enclosed sally port, separated receiving and release for single directional flow, dedicated enclosed processing area for pathogen containment and decedent storage for more than 130 with a variable temperature cold room that may be adjusted to either freezer or cooler. BRAZOS COUNTY I Medical Examiners Office 9 PGAL.cota RFQ No. CIP 23-562 FRANKLIN COUNTY FORENSIC SCIENCE CENTER Columbus, Ohio 0 ESTIMATED COMPLETION August 2020 ACTUAL COMPLETION August 2020 CHANGE ORDERS No change orders attributable to MWL OWNER Cigarette Parks 1614.280.4021 cparks@pizzuti.com Prior to their new built space, the coroner's office had been in the same location for over forty years. There was no privacy when delivering decedents, since the delivery area was an exterior door whose view was unprotected to the adjacent apartment complex. The administrative office was exposed to potentiaLLy violent situations before door security was added, and the toxicology lab was overcrowded with equipment, which was not suitably exhausted, which left the space overheated. Furthermore, the opioid epidemic left the staff overwhelmed with cases, and after a prolonged two year search, a pathologist was finally hired to help with the increased workload. It was at this point that MWL was commissioned by Franklin County to design a new facility. The guidance they provided helped to secure a LEED and certified facility that now provides the staff with the specialty areas required by the county to fulfill the needs of the City of Columbus. c 1-F WWI 3-iii, riodox F '1 I i � 1• EXPERIENCE OF PROPOSED PERSONNEL BRAZOS COUNTY I Medical Examiners Office PGAL.COM RFQ No. CIP 23-562 WASNOE COUNTY qu MEDICAL EXAMINER'S OFFICE Peno, Nevada MWL worked with the medical examiner and her staff to create a program that was used as the basis of the design of the new building. The programming priorities of the chief medical examiner were to achieve NAME accreditation, ESTIMATED COMPLETION guarantee a secure facility for staff and visitors and provide space staff and December 2016 county training in the event of a mass casualty. ACTUAL COMPLETION December 2016 CHANGE ORDERS No change orders attributable to MWL OWNER Dwayne Smith 1775.328.20431 desmith@a washoecounty.us The building was designed into two main areas, the office and the autopsy and Laboratory spaces. One continuous corridor divides the building into the two separate areas. This dividing Line provides for two entirely separate mechanical systems, one on each side of the corridor to work with the most efficiency, and with close team coordination, there were few, if any, wall penetrations between the two areas. This prevents noise and odors from traveling to any areas outside of where bodies are located. EXPERIENCE OF PROPOSED PERSONNEL The team worked closely to provide adequate security provisions, such as card reader access locations, security cameras inside and outside of the building, secured staff parking and an enclosed receiving area. With regards to mass casualty, sufficient exterior area was provided for training and future events, along with interior space for collaboration with staff and other county agencies. When the staff moved in, the feeling was that al.l concerns had been adequately addressed. BRAZOS COUNTY I Medical Examiners Office 13 PGel..coM RFQ No. CIP 23-562 EXPERIENCE OF PROPOSED PERSONNEL B. ALL FIRM PROJECTS CURRENTLY IN PROGRESS OR COMPLETED IN THE LAST THREE YEARS • Paul Bonnette • Greg Wang • Giang Phan • Ali Lam • Costas Georghiou PROJECT CLIENT COMPLETED Aransas County Courthouse + Rockport City HaLL • • • Aransas County Est. 2023 Montgomery County Sheriff's Indoor Full Tactical Range • • Montgomery County Est. 2023 Harris County Criminal Justice Center Restoration + Mitigation • • Harris County Est. 2023 CenterPoint Energy Fort Bend Service Center • • • CenterPoint Energy Est. 2023 Addison FBO • ` Black Forest Venture Est. 2023 City of Pearland John Hargrove Water Reclamation Facility • • • City of Pearland Est. 2023 Sam Houston State Est. 2023 Campus Wayfinding • • University Collin County Medical Examiner's, Healthcare, + Parking Collin County Est. 2024 Garage Facility • • City of La Porte Recreation + Fitness Center • ` City of La Porte Est. 2024 City of Deer Park Emergency Operation Center Expansion + Police City of Deer Park Est. 2024 Department Renovation • • City of Port Arthur Animal Shelter • • City of Port Arthur Est. 2025 City of Granbury City HaLL • • City of Granbury Est. 2025 George Bush Intercontinental Airport Terminal B Redevelopment United Airlines Est. 2027 Briarwood Recreation Center KGA DeForest Design February 2020 Jersey Meadow Golf Course Clubhouse ' • • City of Jersey Village March 2020 Music Annex Renovation • ` Lamar University August 2020 Lamar University Mary + John Gray Library Building Condition Lamar University November 2020 Assessment • WeWork 1400 Lavaca WeWork March 2021 Creekside Village Professional Office Building The Woodlands Development Company September 2 02 1 Texas A&M University Polo Parking Garage Texas A&M University November 2021 Conroe North Houston Regional Airport Phase 3 Hanger Black Forest Ventures February 2022 City of League City Council Chambers Remodel • City of League City April 2022 Galveston County Courthouse Renovation • • Galveston County August 2022 Texas Medical Center Police Dispatch, Parking, + IT Office Texas Medical Center December 2022 Renovations • • Montgomery County Medical Examiners Facility • • • Montgomery County February 2023 Fort Bend County Emergency Operations Center • • Fort Bend County February 2023 Montgomery County Facility Master Plan • • Montgomery County March 2023 BRAZOS COUNTY I Medical Examiners Office 14 PGAL.COM RFQ No. CIP 23-562 EXPERIENCE OF PROPOSED PERSONNEL C. PROJECT PERSONNEL'S PUBLIC ENTITY WORK IN THE PAST FIVE YEARS • Paul Bonnette • Greg Wang • Giang Phan • Ali Lam • Costas Georghiou PROJECT CLIENT COMPLETED Aransas County Courthouse + Rockport City Hall • • Aransas County Est. 2023 Montgomery County Sheriff's Indoor Full Tactical Range • • Montgomery County Est. 2023 Harris County Criminal Justice Center Restoration + Mitigation • • Harris County Est. 2023 Sam Houston State Est. 2023 Campus Wayfinding • University Cf P I a d John Har rove Water Reclamation Facility • • • City of Pearland Est. 2023 ity o ear n g CoLLin County Medical Examiner's, Healthcare, + Parking Collin County Est. 2024 Garage Facility • • City of La Porte Recreation + Fitness Center • • • City of La Porte Est. 2024 City of Deer Park Emergency Operation Center Expansion + PoLice City of Deer Park Est. 2024 Department Renovation • • Cityof Port Arthur Animal Shelter • • City of Port Arthur Est. 2025 City of Granbury City Hall • City of Granbury Est. 2025 Texas A&M Galveston University Academic Building Phase 2 • • Texas A&M University Galveston Jul 2018 y City of Baytown 911 Data Center • • City of Baytown July 2018 Fort Bend County Justice Center Court Building, Law Library + Fort Bend County September 2019 Grand Jury • Jersey Meadow Golf Course Clubhouse • • • City of Jersey Village March 2020 Music Annex Renovation • • Lamar University August 2020 City of League City Council Chambers Remodel • • City of League City April 2022 Galveston County Mental Health Court Renovation • • Galveston County August 2022 Montgomery County Medical Examiners Facility • • • Montgomery County February 2023 Fort Bend County Emergency Operations Center • • Fort Bend County February 2023 Montgomery County Facility Master Plan • • Montgomery County March 2023 BRAZOS COUNTY I Medical Examiners Office 15 PGAL.coM RFQ No. CIP 23-562 EXPERIENCE OF PROPOSED PERSONNEL D. HAS YOUR ORGANIZATION FILED ANY LAWSUITS OR REQUESTED ARBITRATION WITH REGARD TO CONSTRUCTION CONTRACTS WITHIN THE LAST FIVE (5) YEARS? PGAL and it's representatives have not filed any Lawsuits or requested arbitration within the last 5 years. E. HAS YOUR ORGANIZATION BEEN IN LITIGATION OR ARBITRATION WITH REGARD TO CONSTRUCTION CONTRACTS IN THE LAST FIVE (5) YEARS? PGAL and it's representatives have not been involved in any Lawsuits or requested arbitration within the last 5 years. F. PERCENTAGE OF WORK FROM REPEAT CLIENTS PGAL believes in establishing long-term relationships with our clients, becoming their strategic advisor and supporting our clients for aLL planning and design needs. As a result, more than 85 percent of the firm's work is for repeat clients, demonstrating our commitment to the client's needs and total quality management. BRAZOS COUNTY I Medical Examiners Office 16 PGAL.coM RFQ No. CIP 23-562 SECTION THREE PLANNING +PROJECT MANAGEMENT A. DESCRIBE YOUR ORGANIZATION'S MANAGEMENT PLAN AND CONCEPTS FOR WORKING WITH THE OWNER DURING DESIGN AND CONSTRUCTION. PGAL has been part of planning and developing many civic projects for various municipalities and counties in Texas and throughout the country. Our Houston team, led by Paul Bonnette, wiLL conduct this project. Project Manager, Greg Wang, will support Paul in this effort. This team recently completed the medical examiner's facility in Montgomery County. Our team is also working on finalizing the design for the medical examiner's facility in Collin County. The planning stage of projects is one of the most essential. tasks for successful civic projects. Engaging the key project stakeholders in the planning and needs assessment phase is critical_ in ensuring they are fully invested in and on the same page about the proposed solution. In the initial phases, our team will work with the County's stakeholders to identify your needs, goals, and project requirements. We wiLL have multiple work sessions with the stakeholders to gather and brainstorm potential planning assumptions and conclusions. We will also use this period to fully understand the expectations of the project and the stakeholders involved and present options to the Brazos County Commissioners Court and the community if desired. During the design phases, we regularly meet with County stakeholders to gather input and review options for consideration. We will formally submit the design package at Least four times during the design phase to gather formal comments. We expect to present the Commissioners Court with periodic updates and for the ultimate approval of key design components if requested. B. DESCRIBE YOUR ORGANIZATION'S METHODS OF ESTIMATING COSTS. in over 77 years of providing planning, design, and construction phase services, PGAL has developed one of the city's most sophisticated cost and budget analysis processes. Cost estimating begins at the earliest stages of a project and evolves quickly into detailed budgets for every system in the project. The design for each system is then aimed at a specific budget, even in schematic design. The traditional approach is to do per -square -foot estimates in the early design stages. Our team has proven, on complex projects Like the Montgomery County Medical Examiners Facility, an ability to partner and create a unique value addition to your delivery process by supporting not only pre -construction services but also pre -contracting services in the interim while you are in the process of selecting the most suitable construction manager partner. The PGAL team can provide a level of bridging support for cost and procurement, which allows the County to better process and select the construction partner to meet the unique challenges of the Brazos County Medical Examiner's Office project. PGAL draws on its historical cost data to compare the County's preliminary budget with historical cost data for similar projects in Texas. This information enables the County to establish quaLiity levels that might be expected for the proposed Level of expenditure. Early in the process, the team can offer value -based budgeting counsel., focusing on achieving maximum value for the County's investment and enabling Brazos County to make prompt budgeting decisions during the design phases. BRAZOS COUNTY I Medical Examiners Office 17 PGAL.COM PFQ No_ CIP 23-562 PLANNING + PROJECT MANAGEMENT C. DESCRIBE YOUR PLAN FOR ASSURING THAT THE PROJECT DESIGN MEETS THE OWNER'S REQUIREMENTS. At the initial kickoff meeting, our team will strive to understand the project's goals and needs from the owner's perspective. Along the way, we will use our expertise to help guide you toward a customized solution that will work for Brazos County and how you want to operate.. Having the guidance of Dr. Kathryn Pinneri, someone who has just gone through this process, will be invaluable to the project's success. PGAL and MWL will schedule several design meetings with the Brazos County stakeholder team over the course of the programming and design process. Initially, this will involve mainly the architects, as space, equipment, and future expansion options are discussed. As the design progresses, specific meetings will be scheduled for civil, structural, and MEP engineering, as well as IT/AV/Security consultants to review and get owner input on their scopes of work. This team has gone through this process recently at the Montgomery County Forensic Center. Some of the same team members are currently going through it on the Collin County Medical Examiner's, which gives Brazos County an added Level of assurance that the project will be in good hands. As milestones in the design schedule are reached, our team ensures we have a page -turn with owner stakeholders to review each discipline. An agenda will be prepared before each meeting, Letting aLL parties know when topics will be discussed, and extensive meeting minutes will be taken to document questions, decisions made, and items requiring additional follow-up. As questions or planning issues arise during the process, the design team will discuss and work out possible solutions in real time. Once decisions are made, we make those changes and send out a revised document shortly after the meeting to confirm that the updated layout meets expectations. We have various tools that we use to communicate the design to you. The project will be drawn/designed in 3D, utilizing Revit as our building modeling software. Along the way, we can showyou a 3D real-time model of our design. If desired, a virtual walkthrough of interior spaces can be included as part of the design process. We use virtual walkthroughs to ensure that the various disciplines and building components work together, as well as helping stakeholders envision what the spaces will ultimately Look and feel Like. The same can be done with the exterior appearance and sitework. The PGAL and MWL team will perform a thorough document review before issuing the documents. We will go back to room data sheets that are generated during the programming process to ensure that proper equipment, MEP requirements, and technology are incorporated into the documents. We go through this process for every project and have refined it over many years. This process has Led to many successful projects and it is due to the high Level of client involvement during the design process. D. DESCRIBE YOUR PROCEDURES AND OBJECTIVES FOR REVIEWING THE DESIGN AND CONSTRUCTION DOCUMENTS FOR QUALITY CONTROL/CONSTRUCTABILITY AND PROVIDING FEED BACK TO THE OWNER. Complete project success and client satisfaction always Lie at the forefront of PGAL's mission. We attribute our outstanding project track record to our attention to quality and timeliness. We assure quality in all facets of the project —from initial studies to final design —by preparing timely progress reports and providing immediate responses to the smallest of questions. When creating a comprehensive QA/QC strategy, PGAL will implement our proven processes and the latest technologies. Our philosophy is that quality control must occur not only at key incremental stages of design but daily through aLL design and construction phases. Juan Valdez, PGAL's engineering systems coordinator for the project, will assist with incorporating all building systems and will play a key role in our multi -discipline QA/QC process. A key component of our QA/QC plan is using Revu BLuebeam Studio —an online collaborative tool —for plan reviews at the 30 percent, 60 percent, and 90 percent submittal stages. PGAL will invite project team members to a studio session where markups are added to a single PDF document in real-time or individually at any time while the session is active. All markup activity is tracked and conveniently links back to the session PDF. Markups are assigned to specific team members, and a record is produced that indicates whether a markup has been addressed or if BRAZOS COUNTY I Medical Examiners Office RFQ No. CIP 23-562 18 PGAL.COM PLANNING + PROJECT MANAGEMENT additional information is required to close out the comment. A built-in chat feature aids cross -discipline communication during the collaboration session. The creation of studio sessions can extend beyond the percentage of complete plan reviews. During the construction phase, sessions can be utilized for submittal, shop drawing, and RFI reviews that require multi -discipline input. This streamlines the review and response process by facilitating coordinated, concurrent review and comment on a single document, resulting in a faster turnaround for the construction team. At project close-out, sessions can aid the punch -list creation and function as a real-time, as -built document with supporting information. Another PGAL QA/QC method is our use of Building Information Modeling (BIM). Our consultants will develop and document the project using Autodesk Revit, creating 3D models for each discipline. These models will be hosted in Autodesk BIM 360 so everyone works with the Latest model, and changes are synchronized in real-time. Revit Clash Detection will be run within the models to track and highlight any constructability issues and building system conflicts. This is useful in correcting issues immediately and thus preventing recurring errors throughout the design. In addition, periodic model coordination and clash detection reviews using Navisworks will be conducted to address design conflicts and develop constructible solutions. Reports will be presented to team members along with the Live Navisworks model review sessions. ALL discrepancies are tracked, and each discipline will be held accountable for correcting their respective conflicts. We value our clients' submittal reviews and understand the importance of implementing their comments. Our QA/ QC policy requires each team member to address every comment in writing (presented in a comment summary spreadsheet) and on the marked -up plan sheets. We recommend hosting review workshops with key county stakeholders to ensure aLL comments are addressed and agreed upon before the submission. E. DESCRIBE YOUR FIRM'S START UP AND CLOSE OUT PROCEDURES FOR THIS PROJECT. At the beginning of every project, we assign the proper team members and strive to include them from the initial programming effort through construction and closeout. By doing so, information that is discussed during the initial kickoff meeting is retained by our team members and can be carried throughout the design and construction process. IdeaLly, this eliminates the need for changes during construction. We have specific procedures for design kickoff, programming meetings, and design reviews throughout the project that we discuss and agree on at the initial kickoff meeting. Much of this is dictated by the design schedule. Discussing, understanding, and deciding on specific design deliverable dates at the beginning of the process will help ail parties plan for meeting and review time, which is critical to overall project success. As the project finishes, the design team will assistyou with closeout procedures by reviewing the contractor's warranties, operations, and maintenance manuals, attending training classes for equipment, and preparing a punch list of incomplete items toward the end of construction. Our team can also assist you with selecting, designing, specifying, and procuring furniture. F. DESCRIBE HOW YOU WILL EVALUATE FACTORS PERTAINING TO THE LONG- TERM DURABILITY AND LIFE CYCLE COST OF THE PROJECT. WHAT IS THE OWNER'S INVOLVEMENT IN THIS PROCESS? Our team will discuss major building components, materials, finishes, and equipment with you during the early stages of the design process. Part of that discussion will be their energy efficiency and durabiLiiLy. These items need to be weighed against the overall project budget early on, as decisions must be made before starting design. The architects and engineers on our team have extensive experience going through this process with clients, and we know what works and does not work for these types of facilities. As we develop outline specifications for schematic design, we will discuss your options for each component and advise you on the best options for your facility. Cost estimates will then be developed, and options can be priced out to assist you in making decisions. The owner needs to be integral to this process. Our responsibility is to provide you with current and accurate data so that you can make the best decisions along the way. BRAZOS COUNTY I Medical Examiners Office RFQ No. CiP 23-562 19 PGAL.COM PLANNING + PROJECT MANAGEMENT G. DESCRIBE THE FIRM'S CONTINGENCY PLAN AND HOW WILL YOU.CONTINUE THIS PROJECT IF YOU SUSTAIN A LOSS TO A KEY MEMBER WITHOUT COMPROMISING PROJECT QUALITY, SCHEDULE, OR BUDGET CONSTRAINTS. We prioritize developing well-rounded architects and project managers, allowing for effective, seamless teaming solutions in the unlikely event our firm loses a key team member. This means that our architectural staff can readily take on additional project responsibilities for multiple design disciplines or can be new to the project and quickly get up to speed. Most importantly, our principal -level commitment ensures staffing and workload remain balanced and effective throughout the -project. In addition to Principal -in -Charge Paul Bonnette, who has been with PGAL for 28 years, Project Manager Greg Wang has been with PGAL for four years. This provides two team members who will be intimately familiar' with all aspects of the project and are in constant communication with the County. With the resources of PGAUs headquarters in Houston and other nationwide expertise, we can reallocate resources to provide immediate project support to meet the schedule. PGAL understands the project workflow is key to maintaining the project schedule, which can affect the budget. We have the ability to adjust our staff to meet any design, production, construction administration, and QA/QC deadline or to complete specific tasks. Our history of successful projects and repeat clients demonstrates our ability to perform these tasks effectively and efficiently. BRAZOS COUNTY I Medical Examiners Office 20 PGAL.coM RFQ No. CIP 23-562 I SECTION FOUR PROPOSED SUBCONTRACTORS/CONSULTANTS A. PROPOSED SUBCONSULTANTS PGAL's established criteria when selecting subconsuLtant team members reflect both our core values and the specific requirements of each project. We Look for subconsultants that have a good understanding and track record of designing to budget, have an acceptable number of change orders, meet deadlines for issuing drawings, and whose drawings, when issued, are complete and coordinated, with minimal addenda issued during the bid phase. Our proposed subconsuLtants are as follows. Individual project team members can be found starting on page 24. MCCLAREN, WILSON, & LAWRIE, INC. (MWL) Medical Examiners Consulting Architects MWL was founded in 1995 with an exclusive commitment to the planning and design of public safety and civic facilities, forensic science Laboratories, forensic pathology, research and educational facilities. MWL has achieved international recognition with its extensive portfolio consisting of 325 public safety facilities and 150 laboratories and medical examiner facilities in 46 states, three Canadian provinces and around the world. MWL's clients include a diverse range of government clients at city, county, state and federal Levels throughout North America. WALTER R MOORE Structural Engineering Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world's most complex structural, technological, and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, technology consulting, and construction engineering services, we design solutions that are cost- and resource - efficient, forward -thinking, and help support and shape communities worldwide. Founded in Houston, Texas in 1931, our 700+ professionals work across 23 U.S. offices and six international Locations. IJOHNSTON, LLC. MEP Engineering Johnston is a'muLti-disciplinary firm based in Houston, Texas. Founded in 2001 by J. Alan Johnston, Jr. PE, the firm _1 provides architecture, engineering, planning, and program management professional design services. Focused on _I providing value -based, cL➢ent-oriented solutions across aLL disciplines and project phases, the Johnston team is BPAZOS COUNTY I Medical Examiners Office RFQ No. CIP 23-562 proactive and resourceful, integrating the three S's-scope, schedule, and spending -with operational efficiency. Johnston's MEP/T group has professionals with decades of specialized experience. Their team collaborates to produce quality mechanical, electrical, and plumbing systems for our clients that address needs, functionality, and future growth. 14B TECHNOLOGY GROUP (46) IT/AV/Security 4b Technology Group is an independent technology consulting firm specializing in the planning and design of communication systems for Large renovation and new construction projects. 4b provides clients with expertise and objectivity in evaluating, planning, and designing voice, data, wireless, audiovisual, security and cable infrastructure systems to support robust technology applications. The 4b Team is experienced in the assessment, design, specification and management of complex IT/ Telecommunications infrastructure projects for various institution types, and brings a level of understanding and capability necessary for the successful completion of each project. IM2L ASSOCIATES INC. (M2L) Landscape Architect M2L Associates Inc. was founded in October of 1994 to provide comprehensive planning and Landscape architectural design services. M2L takes pride in providing consistent, innovative design solutions that focus on our client's specific needs. The firm's principals have professional experience helping shape and improve public and private spaces and communities throughout the Houston -Gulf Coast and in other states. The key to the firm's success is our proven design and planning collaboration process of which our clients are an important contributor. HALFORD BUSBY Cost Estimator HaLford Busby, LLC is a professional construction consulting firm established in 2005. We provide construction cost. management, Large loss consulting, program management, and scheduling services to project owners, architects, engineers, managers, designers, builders, insurers and Lenders_ We offer each client a tailored cost management approach to the specific needs of each project - from conceptual estimates, preliminary budgets through to construction documents. 21 PGAL.coM PROPOSED SUBCONTRACTORS/CONSULTANTS B. PROJECT PERSONNEL PGAL and our team of subconsultants understand the importance of having a consistent team throughout the duration of a project. Our team will not reassign project personnel without the approval of Brazos County. C. PERSONNEL WORK LOAD ALL key staff is immediately available to begin work and remain committed for the duration of the projects, as well as on a daily basis. Our team is accustomed to working with our clients on accelerated schedules and fast -track projects, and have the available manpower for these projects. MCCLAREN, WILSON, & LAWRIE, INC. (MWL) WALTER R MOORE Medical Examiners Consulting Architects Structural Engineering Bonnie Carver Fernando G. Torrealva, PE 6-8 projects 4 projects Russell McElroy 4B TECHNOLOGY GROUP (413) 6-8 projects IT/AV/Security JOHNSTON, LLC. MEP Engineering Rick Ouintanilla, PE 5-6 projects William Lofstrom, PE, LEED AP BD+C 3-4 projects Thomas Divine, PE 3-4 projects Joe Velasco 3-4 projects DR. KATHRYN PINNERI, MD Forensic Expert I project Geoff Basford, RCDD 6 projects Jesse Edgel, CTS-D, DMC-E-4k 5 projects M21- ASSOCIATES INC. (M2L) Landscape Architect Michael Mauer, LA 5-6 projects HALFORD BUSBY Cost Estimator Esther Busby 6-8 projects BRAZOS COUNTY I Medical Examiners Office 22 PGAL.coM PPQ No. C I P 23-562 P ROPOSED• SU BCONTRACTORS/CONSULTANTS IN -al Russell has over 30 years of diversified experience as an architect focused on designing laboratories and medical examiner facilities. Russell prepares needs assessments and programming documents during pre -design efforts and is active throughout the design process. He has performed countless studies as a trusted advisor for clients needing to know how to improve their forensic services environments. Russell's projects range from 1,500 square feet to as large at 665,000 square feet. Laboratory units included in his scientific knowledge are DNA, drug analysis, toxicology, Latent print, digital/computer, trace with SEM, questioned documents, breath analysis, evidence control., police ID, and shared Lab support systems. EDUCATION - Bachelor of Architecture Virginia Tech University RUSSELL MCELROY AIA, NCAPB FORENSIC LABORATORY EXPERT 43 ASHLAND, VIRGINIA Montgomery County Medical Examiners Facility - Conroe, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: FEBRUARY 2023 - ACTUAL COMPLETION: FEBRUARY 2023 - CHANGE ORDERS: NO CHANGE ORDERS ATTRIBUTABLE TO MWL - OWNER: TIM STEWART, 936.539.7980, TIM.STEWART@MCTX.ORG • The new $12 million forensics center located in Conroe, Texas consists of a medical examiner's office building and morgue, as well as the Montgomery County Sheriff's Office Crime Lab and forensic lab totaling 22,000 square feet. In addition to the medical. examiner and morgue portion, the facility includes staff offices, conference rooms and a fuLL autopsy complex and storage area. Hennepin County Medical Examiner's Office - Minneapolis, Minnesota PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: OCTOBER 2021- ACTUAL COMPLETIONS OCTOBER 2021 - CHANGE ORDERS: NO CHANGE ORDERS ATTRIBUTABLE TO MWL - OWNER: ANDREW BAKER, 612.215.6300, AND REW.BAKEP@CO.HENNEPIN.MN.US • The Hennepin County Regional. Medical. Examiner's Office is set on the edge of woodlands with prairie, wetlands and wild turkeys roam the parking Lots. This facility, dedicated to forensic pathology, is unlike any constructed throughout North America. Designed with the ambition of creating the next generation of medical examiner facilities, the autopsy theater is clearly notjust another autopsy room. Washoe County Medical Examiner's Office - Reno, Nevada PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: DECEMBER 2016 - ACTUAL COMPLETION: DECEMBER 2016 - CHANGE ORDERS: NO CHANGE ORDERS ATTRIBUTABLE TO MWL - OWNER: DWAYNE SMITH, 775.328.2043, DESMITH@WASHOECOUNTY.US • MWL worked with the medical examiner and her staff to create a program that was used as the basis of the design of the new building. The programming priorities of the chief medical examiner were to achieve accreditation, guarantee a secure facility for staff and visitors and provide space staff and county training in the event of a mass casualty. REGISTRATION/LICENSES ; Cobb County Medical Examiner's Office - Marietta, Georgia Registered Architect PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: SEPTEMBER 2020 - ACTUAL Virginia No._0401010585 COMPLETION: SEPTEMBER 2020 - CHANGE ORDERS: NO CHANGE ORDERS ATTRIBUTABLE TO MWL - OWNER: CHRISTOPHER GULLEDGE, 770.528.2200, CHRISTOPHER.GULLEDGP@ COBBCOUTNY.ORG • In 2017, Cobb County selected the team of Piper O'Brien Herr and McCLaren, ' Wilson & Lawrie to prepare design build bridging documents for a new medical examiner facility. They had outgrown their current facility and were battling issues most often presented by an aging building. Forensic Science Center - Columbus, Ohio PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETIONS AUGUST 2020 - ACTUAL COMPLETION: AUGUST 2020 - CHANGE ORDERS: NO CHANGE ORDERS ATTRIBUTABLE TO MWL - OWNER: CIGARETTE PARKS, 614.280.4021, CPARKS@PIZZUTI.COM • Prior to the new space, the coroner's office had been in the same Location for over 40 years. There was no privacy when delivering decedents, the administrative office has no security, and the Lab was overcrowded with equipment, which left the space overheated. It was at this point that MWL was commissioned by Franklin County to design a new facility. The guidance they provided helped to provide the staff with the speciaLty areas required by the county to fulfill the needs of the City of Columbus. BRAZOS COUNTY I Medical Examiners Office 23 PGAL.COM RFQ No. CIP 23-562 PROPOSED SUBCONTRACTORS/CONSULTANTS Dr. Pinned has been the Director of Montgomery County Forensic Services in Conroe, Texas for the past 5 years. Prior to that, she worked at the Harris County Institute of Forensic Sciences for I I years, first as an Assistant Medical Examiner and then as Assistant Deputy Chief Medical Examiner. She is board certified in Anatomic and Forensic Pathology and has been working as a medical examiner since 1999. She is a member of the Disaster Mortuary Operational Response Team (DMORT) and has deployed to mass fatality events such as the World Trade Center, the earthquake in Haiti and Puerto Rico after Hurricane Maria. She is on the editorial board of several forensic journaLs and is the former President of the National Association of Medical Examiners. •EDV.'CATION- FELLOWSHIP: Southwestern Institute of•F6rensic Science•-.IJALas, Texas, RESIDENCY: University of Tennessee Medical Center - Knoxville, Tennessee MEDICAL SCHOOL: University of Texas Southwestern'MedicaL School. - Dallas,.Texas. UNDERGRADUATE: Louisiana Tech University- Ruston, Louisiana KATNRYN PINNERI MD FORENSIC EXPERT CONPOE, TEXAS MDr. Pinned's expertise during the design and construction of the Montgomery County Medical Examiners Facility was invaluable. She was able to offer a unique perspective on the functionality of the facility which lead to a more useful space for Montgomery County. - PaulBonnette, AIA PGAL, Inc. August 2016 - Current I Director I Montgomery County Forensic Services Department - Conroe, Texas • Supervise all employees, prepare and present budget and other items to County Commissioners, interface with other agencies • Perform autopsies, testify as expert witness in court, educate law enforcement and other pertinent county personnel, graduate students and interns 2011 - July 20161 Assistant Deputy Chief Medical Examiner I Harris County Institute of Forensic Sciences - Houston, Texas • Performed autopsies, death investigations, testified in court, educated fellows, residents and medical students • Manager of Investigations Division: Supervise approximately 40 employees, including Forensic Investigators, Forensic Nurse Investigators, Administrative Assistants; Forensic Investigator Assistants; principal investigator for Victim Assistance SpeciaList grant 2005 -' 20111 Assistant Medical Examiner I Harris County Institute of Forensic Sciences - Houston, Texas • Performed autopsies, death investigations, testified in court, educated fellows, residents and medical students 2003 - 20051 Assistant Chief Medical Examiner I Office of the Chief Medical Examiner, Northern Virginia District - Fairfax, Virginia • Performed autopsies, death investigations, testified in court, attended crime scenes, educated residents 2002 - 20031 Forensic Pathology Fellow I Southwestern Institute of Forensic Sciences - DaLLas, Texas • Performed autopsies, attended crime scenes, recovered evidence, testified in court 2001 - 20021 Chief Assistant Medical Examiner I Knox County Medical Examiner's Office - Knoxville, Tennessee • Performed autopsies, attended crime scenes, performed death investigations 2001 - Current I DMORT Region III Team Member and Chief Medical Officer/ Pathologist I Disaster Mortuary Operational Response Team - Various Locations • Mass disaster fatality team member Deployed to New York City for World Trade Center Disaster, 2001 • Deployed to Noble, GA for Tri-State Crematorium Disaster. 2002 1999-200I 1 Assistant Medical Examiner I Knox County Medical Examiner's Office - Knoxville, Tennessee • Attended crime scenes and performed death investigations BRAZOS COUNTY I Medical Examiners Office 24 PGAL.COM RFQ No. CIP 23-562 PROPOSED SUBCONTRACTORS/CONSULTANTS BONNIE CARVER AIA, NCARB FORENSIC LABORATORY EXPERT ASHLAND, VIRGINIA Montgomery County Medical Examiners Facility -Conroe, Texas L •• PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: FEBRUARY 2023 - ACTUAL COMPLETION: FEBRUARY 2023 - CHANGE ORDERS: NO CHANGE ORDERS ATTRIBUTABLE TO MWL - OWNER: TIM STEWART, 936.539.7980, TIM.STEWART@MCTX.ORG �u The new $12 million forensics center located in Conroe, Texas consists of a .! l medical examiner's office building and morgue, as well as the Montgomery County Sheriff's Office Crime Lab and forensic lab totaling 22,000 square feet. In _ Bonnie Carver has over 24years of addition to the medical examiner and morgue portion, the facility includes staff architectural experience in a wide offices, conference rooms and a full autopsy complex and storage area. range of projects focusing on forensic laboratory, medical examiner and Hennepin County Medical Examiner's Office - Minneapolis, Minnesota ^, coroner facilities. Under her guidance, balanced PROJECT TYPE: NEW BUILD -ESTIMATED COMPLETION: OCTOBER 2021 -ACTUAL design intentions are with COMPLETION: OCTOBER 2021 - CHANGE ORDERS: NO CHANGE ORDERS ATTRIBUTABLE TO project budgets and continuity is E MWL - OWNER: ANDREW BAKER, 612.215.6300, AND REW.BAKR o@CO.HENNEPIN.MN.US ensured from the earliest phases The Hennepin County Regional Medical Examiner's Office is set on the edge through construction administration. of woodlands with prairie, wetlands and wild turkeys roam the parking lots. This She is well known for her attention to facility, dedicated to forensic pathology, is unlike any constructed throughout detail, giving her clients the highest North America. Designed with the ambition of creating the next generation sense of confidence the work is done of medical. examiner facilities, the autopsy theater is clearly not just another _ right, from the start. Bonnie's rich, autopsy room. diverse background has provided her with a strong technical abiL'Ity to Washoe County Medical Examiner's Office - Reno, Nevada successfully manage and provide PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: DECEMBER 2016 - ACTUAL innovative solutions to complex COMPLETION: DECEMBER 2016 - CHANGE ORDERS: NO CHANGE ORDERS ATTRIBUTABLE TO projects. Another illustration of the MWL - OWNER: DWAYNE SMITH, 775.328.2043, DESMITH@WASH0ECOUNTY.US ' level of confidence afforded her MWL worked with the medical examiner and her staff to create a program abilities; she was one of the designers that was used as the basis of the design of the new building. The programming of the award winning 665,000 square priorities of the chief medical, examiner were to achieve accreditation, guarantee foot Forensic Services and Coroner's a secure facility for staff and visitors and provide space staff and county training in Complex in Toronto, Canada. the event of a mass casualty. - EDUCATION' Bachelor of Architecture Cobb County Medical Examiner's Office - Marietta, Georgia Virginia Tech. University PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: SEPTEMBER 2020 - ACTUAL COMPLETION: SEPTEMBER 2020 - CHANGE ORDERS: NO CHANGE ORDERS ATTRIBUTABLE REGISTRATION/LICENSES To MWL - OWNER: CHRISTOPHER GULLEDGE, 770.528.2200, CHRISTOPHER.GULLEDGE@ Registered Architect COBBCOUTNY.ORG Vifginia No. 0401012 12 = In 2017, Cobb County selected the team of Piper O'Brien Herr and McCLaren, Wilson & Lawrie to prepare design build bridging documents for a new medical examiner facility. They had outgrown their current facility and were battling issues - most often presented by an aging building. Forensic Science Center- Columbus, Ohio : PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: AUGUST 2020 - ACTUAL. COMPLETION: AUGUST 2020 - CHANGE ORDERS: NO CHANGE ORDERS ATTRIBUTABLE TO MWL - OWNER: CIGARETTE PARKS, 614.280.4021, CPARKS@PIZZUTI.COM • Prior to the new space, the coroner's office had been in the same location -1 for over 40 years. There was no privacy when delivering decedents, the _ administrative office has no security, and the lab was overcrowded with ' equipment, which Left the space overheated. It was at this point that MWL was commissioned by Franklin County to design a new faciLlty. The guidance they provided helped to provide the staff with the specialty areas required by the - county to fulfill the needs of the City of Columbus. BRAZOS COUNTY I Medical Examiners Office 25 PGAL.COM _ PPQ No. CIP 23-562 PROPOSED SUBCONTRACTORS/CONSULTANTS Rick's dedication to client involvement and collaboration creates a seamless project experience. As a proactive thinker, Rick thoroughly understands all aspects of project management and delivery and guides his team to solutions. Rick will serve as the day- to-day contact and be available to Brazos County for this contract. As project manager, Rick is responsible for not only his own work, but also the work of individuals on the team. At a project management level, Rick monitors technical production- LeveL activities and helps reveal and correct any potential errors. He is also responsible for overseeing quality control standards and the development of on -going design review processes for technical document development, specific design details, and specifications EDUCATION Bachelor of Science, . Electrical Engineering - ' University of Houston REGISTRATION/LICENSES Professional Ehgirie.er Texas No.' 101236- RICK QUINTANILLA PE MEP ENGINEERING PROJECT MANAGER HOUSTON, TEXAS JOHNSTON Montgomery County Medical Examiners Facility - Conroe, Texas PROJECT TYPE: NEW CONSTRUCTION - ESTIMATED COMPLETION: 2022 - ACTUAL COMPLETION: 2022 - CHANGE ORDERS: 24 CHANGE ORDERS - OWNER: TIM STEWART, 936.539.7980, TIM.STEWART@MCTX.ORG • Johnston worked alongside PGAL to provide MEP Engineering Design services for the new Montgomery County Medical Examiner's forensic lab facility which includes a mechanical yard with chillers. Harris County Detention Facilities Renovation + Upgrades Phase I - Houston, Texas PROJECT'TYPE: RENOVATION - ESTIMATED COMPLETION: 2026 - ACTUAL COMPLETION: TBD - CHANGE ORDERS- N/A - OWNER: SHAWN BROADRIGHT, 713.274.9755, SHAWN. BROAD PIG HT@FPM.HCTX.NET • Johnston is providing professional design services to the county for the deferred maintenance of 135+ projects for Harris County Detention Facilities: The scope of work includes a comprehensive study to determine the priority of MEP repair/ upgrade projects on the current project list, based on the funds that are currently available for design and construction, prioritizing these projects, and tracking all costs during design and construction. -Harris County Criminal Justice Center Assessment and Renovation - Houston, Texas PROJECT TYPE: RENOVATION - ESTIMATED COMPLETION: 2021 - ACTUAL COMPLETION: 2021 - CHANGE ORDERS: 525 CHANGE ORDERS - OWNER: SHAWN BROADRIGHT, 713.274.9755, SHAWN.BROADRIGHT@FPM.HCTX.NET • Johnston, in partnership with PGAL, created the scope for the assessment of the Criminal Justice Center. The team is currently providing the re -construction, restoration, and mitigation of the damages to the facility in a phased approach. Johnston recently completed the first phase which includes (first floor renovation, repairs, and mitigation). Mechanical and plumbing (northside of building) is being moved up from the basement. The first floor is under complete renovation including a welcome desk along with security queuing lines. Harris County Sheriff's Office 911 CaLL Center - Houston Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: 2019 - ACTUAL COMPLETION: 2019 - CHANGE ORDERS: 2 CHANGE ORDERS - OWNER: SHAWN BROADRIGHT, 713.274.9755, SHAWN. BROADRIGHT@FPM.H'CTX.NET • Johnston provided MEP engineering design services for the new two-storytiLt wall 911 Call Center. Spaces include administrative offices, call floor, back of house equipment, and a break room/kitchen. Bexar County Crawl Space Renovation and Relocation -San Antonio, Texas PROJECT TYPE: RENOVATION - ESTIMATED COMPLETION: 2023 - ACTUAL COMPLETION: TBD - CHANGE ORDERS: N/A - OWNER: DAN CURRY, 210.335.6735, DCURRY@BEXAP.ORG • Johnston provided an assessment and is currently providing MEP engineering design services for the renovation of the existing crawl space area located at the Bexar County Adult Detention Center. BRAZOS COUNTY I Medical Examiners Office 26 PGAL.COM RFQ No. CIP 23-562 PROPOSED SUBCONTRACTORS/CONSULTANTS Bill coordinates the design development, production, and delivery of your project. He develops, modifies, and reviews Revit models of mechanical systems and components including ductwork and piping systems according to established standards and Revit modeling techniques. EDUCATION Bache' L r.of Science Mechanical-Engin6edng Montana State University REGISTRATION/LICENSES Professional Engineer Texas N6. II 9776 WI LLIAM LOFSTROM PE, LEED AP BD+C MECHANICAL ENGINEER HOUSTON, TEXAS JOHNSTON Montgomery County Medical Examiners Facility - Conroe, Texas PROJECT TYPE: NEW CONSTRUCTION - ESTIMATED COMPLETION.- 2022 - ACTUAL COMPLETION: 2022 - CHANGE ORDERS: 24 CHANGE ORDERS - OWNER: TIM STEWART, 936.539.7980, TIM.STEWART@MCTX.ORG • Johnston worked alongside PGALto provide MEP Engineering Design services for the new Montgomery County Medical Examiner's forensic lab facility which includes mechanicalyard with chillers. Harris County Detention Facilities Renovation + Upgrades Phase I - Houston, Texas PROJECT TYPE: RENOVATION - ESTIMATED COMPLETION: 2026 - ACTUAL COMPLETION: TBD - CHANGE ORDERS: N/A - OWNER: SHAWN BROADRIGHT, 713.274.9755, SHAWN. BROADRIGHT[1a FPM.HCTX.NET • Johnston is providing professional design services to the county for the deferred maintenance of 135+ projects for Harris County Detention Facilities. The scope of work includes a comprehensive study to determine the priority of MEP repair/ upgrade projects on the current project List, based on the funds that are currently available for design and construction, prioritizing these projects, and tracking all costs during design and construction. Harris County South Central Plant Repairs, Replacement + Upgrades - Houston, Texas PROJECT TYPE: RENOVATION - ESTIMATED COMPLETION: 2024 - ACTUAL COMPLETION: TBD - CHANGE ORDERS: N/A - OWNER: SHAWN BROADRIGHT, 713.274.9755, SHAWN. BROAD RIGHT@a FPM.HCTX.NET • Johnston is providing a major renovation of the existing South Central Plant to maintain the loads it is currently serving and renovate and upgrade it to run reliably and efficiently for the next 20 years. Bexar County Crime Lab Renovation - San Antonio, Texas PROJECT TYPE: RENOVATION - ESTIMATED COMPLETION: ON -HOLD - ACTUAL COMPLETION: TBD - CHANGE ORDERS: N/A - OWNER: DAN CURRY, 210.335.6735, DCURRY@BEXAR.ORG • Johnston is currently providing project management, architectural design, and MEP engineering design services for the renovation of the existing 3Q000 SF Crime Lab to accommodate increasing functions. Bexar County Crawl Space Renovation and Relocation - San Antonio, Texas PROJECT TYPE: RENOVATION - ESTIMATED COMPLETION: 2023 - ACTUAL COMPLETION: TBD - CHANGE ORDERS: N/A - OWNER: DAN CURRY, 210.335.6735, DCURRY@BEXAR.ORG • Johnston provided an assessment and is currently providing MEP engineering design services for the renovation of the existing crawl space area located at the Bexar County Adult Detention Center. BRAZOS COUNTY I Medical Examiners Office 27 PGAL.COM .r RFQ No. C I P 23-562 PROPOSED SUBCONTRACTORS/CONSULTANTS Tom oversees all electrical design and specializes in power distribution, Lighting, .fire alarm; security/CCTV, and computer facilities with UPS/ generator backup for healthcare, institutional, commercial buildings, and laboratories. He performs detailed calculations to develop manufacturing, construction, and installation standards to ensure that products meet specifications and codes. THOMAS DIVINE PE ELECTRICAL ENGINEER HOUSTON, TEXAS JOHNSTON Montgomery County Medical Examiners Facility - Conroe, Texas PROJECT TYPE: NEW CONSTRUCTION - ESTIMATED COMPLETION: 2022 - ACTUAL COMPLETION: 2022 -.CHANGE ORDERS, 24 CHANGE ORDERS - OWNER: TIM STEWART, 936.539.7980, TIM.STEWART@MCTX.ORG • Johnston worked alongside PGAL to provide MEP Engineering Design services for the new Montgomery County Medical Examiner's forensic lab facility which includes a mechanical yard with chillers. Harris County Detention Facilities Renovation + Upgrades Phase I - Houston, Texas PROJECT TYPE: RENOVATION - ESTIMATED COMPLETION: 2026 - ACTUAL COMPLETION: TBD - CHANGE ORDERS: N/A - OWNER: SHAWN BROADRIGHT, 713.274.9755, SHAWN. BROADRIGHT@FPM.HCTX.NET • Johnston is providing professional design services to the county for the deferred maintenance of 135+ projects for Harris County Detention Facilities. The scope of work includes a comprehensive study to determine the prioriy of -MEP repair/ upgrade projects on the current project list, based on the funds that are currently available for design and construction, prioritizing these projects, and tracking all costs during design and construction. Tom is on the editorial advisory board for Consulting -Specifying Engineer Harris County Criminal Justice Center Assessment and Renovation - Magazine and has contributed many Houston, Texas artkles over the past seven years. PROJECT TYPE: RENOVATION - ESTIMATED COMPLETION: 2021 - ACTUAL COMPLETION: 2021 - CHANGE ORDERS: 525 CHANGE ORDERS - OWNER: SHAWN BROADRIGHT, 713.274.9755, EDOCATION- SHAWN.BROADRIGHTt7a FPM.HCTX.NET Bachelor of Science. Johnston, in partnership with PGAL, created the scope for the assessment of Electrical Engih eying the Criminal Justice Center. The team is currently providing the re -construction, University of -Houston restoration, and mitigation of the damages to the faciliiV in a phased approach. Johnston recently completed the first phase which includes (first floor REGISTRATION/LICENSES, renovation, repairs, and mitigation). Mechanical and plumbing (northside of Profes"sional Engineer Texas No: 66402 .. building) is being moved up from the basement. The first floor is under complete renovation including a welcome desk along with security queuing lines. Bexar County Crime Lab Renovation - San Antonio, Texas PROJECT TYPE: RENOVATION - ESTIMATED COMPLETION: ON -HOLD - ACTUAL COMPLETION: TBD - CHANGE ORDERS: N/A • OWNER: DAN CURRY, 210.335.6735, = ' ; DCURRY@a BEXAR.ORG Johnston is currently providing project management, architectural design, and MEP engineering design services for the renovation of the existing 30000 SF Crime Lab to accommodate increasing functions. Bexar County Crawl Space Renovation and Relocation -San Antonio, Texas PROJECT TYPE: RENOVATION - ESTIMATED COMPLETION: 2023 - ACTUAL COMPLETION: TBD - CHANGE ORDERS: N/A - OWNER: DAN CURRY, 210.335.6735, DCURRY@BEXAR.ORG . • Johnston provided an assessment and is currently providing MEP engineering : design services for the renovation of the existing crawl space area located at the Bexar County Adult Detention Center. BRAZOS COUNTY I Medical Examiners Office 28 PGAL.COM RFQ No. CIP 23-562 PROPOSED SUBCONTRACTORS/CONSULTANTS Joe has a thorough knowledge of plumbing systems and regulatory codes. He has engineered plumbing systems for projects on all sizes for clients including school and County buildings. His commitment to project success and expertise in MEP design make him a valuable member of the Johnston team. EDUCATION Drafting Houston Community College . JOE VELASCO PLUMBING DESIGNER HOUSTON, TEXAS JOHNSTON Montgomery County Medical Examiners Facility - Conroe, Texas PROJECT TYPE: NEW CONSTRUCTION - ESTIMATED COMPLETION: 2022 - ACTUAL COMPLETION: 2022 - CHANGE ORDERS: 24 CHANGE ORDERS - OWNER: TIM STEWART, 936.539.7980, TIM.STEWART@a MCTX.ORG • Johnston worked alongside PGAL to provide MEP Engineering Design services for the new Montgomery County Medical Examiner's forensic lab facility which includes a mechanicalyard with chillers. Harris County Detention Facilities Renovation + Upgrades Phase I - Houston, Texas PROJECT TYPE:.RENOVATION - ESTIMATED COMPLETION: 2026 - ACTUAL COMPLETION: TBD - CHANGE ORDERS: N/A - OWNER: SHAWN BROADRIGHT, 713.274.9755, SHAWN. BROADRIGHT@FPM.HCTX.NET • Johnston is providing professional design services to the county for the deferred maintenance of 135+ projects for Harris County Detention Facilities. The scope of work includes a comprehensive study to determine the priority of MEP repair/ upgrade projects on the current project list, based on the funds that are currently available for design and construction, prioritizing these projects, and tracking all costs during design and construction. Harris County Sheriff's Office 911 Call Center - Houston Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: 2019 - ACTUAL COMPLETION: 2019 - CHANGE ORDERS: 2 CHANGE ORDERS - OWNER: SHAWN BROADRIGHT, 713.274.9755, SHAWN. BROADRIGHT@o FPM.HCTX.NET • Johnston provided MEP engineering design services for the new two-story tilt wall 911 Call Center. Spaces include administrative offices, call floor, back of house equipment, and a break room/kitchen. Bexar County Crime Lab Renovation - San Antonio, Texas PROJECT TYPE: RENOVATION - ESTIMATED COMPLETION: ON -HOLD - ACTUAL COMPLETION: TBD - CHANGE ORDERS: N/A - OWNER: DAN CURRY, 210.335.6735, DCURPY@BEXAR.ORG • Johnston is currently providing project management, architectural design, and MEP engineering design services for the renovation of the existing 30,000 SF Crime Lab to accommodate increasing functions. Bexar County Crawl Space Renovation and Relocation - San Antonio, Texas PROJECT TYPE: RENOVATION - ESTIMATED COMPLETION: 2023 - ACTUAL COMPLETION: TBD - CHANGE ORDERS: N/A - OWNER: DAN CURRY, 210.335.6735, DCURRY o@BEXAR.ORG • Johnston provided an assessment and is currently providing MEP engineering design services for the renovation of the existing crawl space area located at the Bexar County Adult Detention Center. BPAZOS COUNTY I Medical Examiners Office 29 RFQ No. CIP 23-562 PGAL.COM PROPOSED SUBCONTRACTORS/CONSULTANTS Fernando is a Senior Engineer with Walter P Moore whose experience includes large-scale projects with muLtidiscipLinaryteam coordination during design phases. He also has experience with construction administration and field assignments. He has a strong knowledge of structural analysis and design software tools. Fernando is highly motivated with strong technical and analytical skills and excellent written and verbal communication skills. EDUCATION. Bachelor of -Science Civil. Engineering. .Uoiy&sidadJ Catolica'Del Peru Master -of Science Civil Engineering -The University of Texas at Austin REGISTRATION/LICENSES Professional Engineer -Texas -No. 109579 FERNANDO G. TORREALVA PE ,;:®:., wafter STRUCTURAL ENGINEER LEAD ' AA�•�' Pmoore HOUSTON, TEXAS. Houston Methodist Braeswood Administration Building & Parking Garage - Houston, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: DECEMBER 2019 - ACTUAL COMPLETION: DECEMBER 2019 - CHANGE ORDERS: O CHANGE ORDERS - OWNER: SID SANDERS, 713.441.6438, SSANDERS@HOUSTONMETHODIST.ORG • The [80,000-square-foot Braeswood Administration Building & Garage consists of a 6-story cast -in -place concrete office building with a free standing 1,000- car parking garage. The structures are connected by a ground level pedestrian connector that includes a covered awning for shuttle bus drop off/pick up services. Level. I includes lobby space, conference center, vending area, retail, gym with showers/Locker/changing rooms, and shell space. Office space (mixture of private offices and workstations) are on levels 2 - 5 MD Anderson Cancer Center Regional Care Center at League City - League City, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: SEPTEMBER 2018 - ACTUAL. COMPLETION: SEPTEMBER 2018 - CHANGE ORDERS: O CHANGE ORDERS - OWNER: RANDY ENGLISH, 713.745.8847, RENGLISH@MDANDERSON.ORG • Walter P Moore was engaged to develop a comprehensive program for MD Anderson Cancer Center's new Ambulatory Care Facilities. The program was built on MD Anderson's current planning, documents, and other relevant existing data and provides an integrated framework for future healthcare fackity planning and investments. The program provides guidance on the size, scope, and configuration of aLL campus facilities and infrastructure, including utiL'Ity layouts and vehicular and pedestrian access and circulation, and wiLL be implemented on multiple sites. Texas Medical Center HeLix Park Collaborative Research Campus - Houston, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: JULY 2022 - ACTUAL COMPLETION: JULY 2022 - CHANGE ORDERS: 1 CHANGE ORDERS - OWNER: STEVE KILCREASE, 713.270.3332, STEVE..KILCREASE@TRANSWESTERN.NET • The first building to be constructed on the campus, the 1.5 million-squa�e- foot collaborative research building is five stories with space for retail, offices, and labs. An atrium space with monumental stair at the center of the building provides an opportunity for small gatherings. This central space is covered with a glass skylight, aLLowing Light to penetrate through the building. The exterior is clad with a curtainwaLL system over a structure that steps back at each Level to create a garden roof for each floor. Texas.A&M Innovation Plaza - Houston, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: JUNE 2023 - ACTUAL COMPLETION: TBD - CHANGE ORDERS: O CHANGE ORDERS - OWNER: JOHN PUTNAM, 713.664.1255, JPUTNAM@PINOAKINTERESTS.COM • Located adjacent to Texas A&M Health Science Center's Engineering Medicine (EnMed) building, Health Plaza occupies 5.5 acres at the southern border of the main Texas Medical Center campus. This student -focused mixed -use development is a true Live -work -play model integrating a 704 bed, 17-story student living building and 30-story medical office building, located atop a 7-level, 3,000 space podium parking structure. ALL three buildings will be connected through a Lush green space plaza with ground -floor retail. BRAZOS COUNTY I Medical Examiners Office 30 PGAL.COM PPQ No. CIP 23-562 PROPOSED SUBCONTRACTORS/CONSULTANTS i F •.. GEOFF BASFORD RCDD --;WJ AV/IT/SECURITY PROJECT MANAGER MAGNOLIA, TEXAS Sol I Montgomery County Medical Examiners Facility - Conroe, Texas "' - _`'""`• "� PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: FEBRUARY 2023 - ACTUAL COMPLETION: FEBRUARY 2023 - CHANGE ORDERS: 2 CHANGE ORDERS - OWNER: TIM _--+•--•— - STEWART, 936.539.7980, TIM.STEWART@MCTX.ORG The new $12 million forensics center located in Conroe, Texas consists of a --__ medical examiner's office building and morgue, as weLL as the Montgomery -I County Sheriff's Office Crime Lab and forensic lab totaling 22,000 SF. In addition Mr. Basford has over 20+years of to the medical examiner and morgue portion, the facility includes staff offices, experience in the design engineering _ and project management of IT, A, conference rooms and a full autopsy complex and storage area. and Security solutions, including _ designing and implementing hybrid Harris County Institute of Forensic Sciences - Houston, Texas PROJECT TYPE: RENOVATION -ESTIMATED COMPLETION: MARCH 2O12 -ACTUAL and parallel data systems supporting analog and IP systems. As a result, he COMPLETION: MARCH 2O12 - CHANGE ORDERS: 2 CHANGE ORDERS - OWNER: BOB CAYLOR, understands the importance and value 713.796.6806, BOB.CAYLCP@IFS.HCTX.NET of design guidelines and boilerplate The new $75 million building consists of a 9-story tower and a I -story morgue specifications, as weLL as the totaling 210,000 square feet. The IFS houses both the Harris County medical importance of detailed assessments examiner and crime laboratory services including Forensic Imaging, Drug and observation reports. Chemistry, Morgue, Pathology, Anthropology, Firearms, Toxicology and other groups. The building includes an auditorium to host training, and a separate As Project Manager, Geoff will forensic anthropology research area. oversee the project's day-to-day operations and manage aLL incoming Texas A&M University Galveston Academic Complex Phase II - Galveston, Texas and Outgoing project information. PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: SEPTEMBER 2018 - ACTUAL He WILL be the point of contact for COMPLETION: SEPTEMBER 2018 - CHANGE ORDERS: 2 CHANGE ORDERS - OWNER: RANDY the owner and client and represent WIPKE, 979.458.7071, PAN DYWIPKECia TAMUS.EDU 4b Technology in meetings with the Phase 2 of the Texas A&M University Academic Complex is located at the main Design Team. As part of the Senior entry to the University and plays an integral role in shaping the image and identity Management Team, he is available to of the campus. The ground level houses a multitude of functions for students assist in resolving unique challenges and staff. The business center will allow students and faculty to host video and complex issues. Geoff will be conferences and small study groups. involved in pre-construction/design phases. Sam Houston State University School of Osteopathic Center - Conroe, Texas 1 EDUCAT.ION• . PR04ECT TYPE: NEW BUILD - ESTIMATED COMPLETION: JUNE 2020 - ACTUAL Bachelorof Arts - COMPLETION: JUNE 2020 - CHANGE ORDERS: 4 CHANGE ORDERS - OWNER: TERRY Communications WHITMAN, 214.693.3567, TERRYWHITEMAN@SHSU.EDU Seton Hall University, This fast -track project is an approximately 107,000-square-foot, four-story facility housing the new College of Osteopathic Medicine in Conroe, Texas. REGISTRATION/LICENSES The standalone facility will include spaces in support of instruction, research, Registered Communications academic administration, and student life. Specialty instructional areas include ' Distribution Designer No. 092308 Osteopathic Manipulative Medicine, Gross Anatomy Labs, and Standardized Patient and Simulation suites. j University of Texas Southwestern Medical Center, Brain + Cancer Center - Dallas, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: JANUARY 2023 - ACTUAL COMPLETION: JANUARY 2023 - CHANGE ORDERS: 4 CHANGE ORDERS - OWNER: DAVID GWIE, 214-648-1224, DAVID.GW]r=@UTSOUTHWESTER.EDU • Class -A space that integrates clinical care, clinical and translational research space, and academic offices. The proposed approximately 300,000-square- foot facility will comprise 23% academic office space, 25% clinical/translation research space, and 50% clinic space. the project also includes a 1,000-space parking garage. The initial estimated total budget of the facility is $245,400,000. BRAZOS COUNTY I Medical Examiners Office 31 PGAL.COM RFQ No. CID 23-562 PROPOSED SUBCONTRACTORS/CONSULTANTS Jesse has over twenty years of experience in diverse AV design. He has designed technology -rich spaces for clients with Corporate, Educational, Healthcare, Church, and Contract/Event Production System. Jesse has extensive experience in the design processes, from the first meeting with a client to the final installation. He is an excellent team player-thatgoes above and beyond to contribute and help accomplish a project.and professionalgoals. Jesse is experienced with BIM, Revit Modeling, and CAD. As Senior Designer, Jesse provides general oversight and quality control throughout the pre -construction/ design phase services. He will assist the Project Manager in providing detailed design and construction documents.. As part of the Senior Management Team, he is avaiLable to assist in resolving unique challenges and complex issues. EDUCATION . Bachelor of Aft'".' Communications University of Utah . REGISTRATION/LICENSES :Certified Technology Specialist.in Design (CTS-D) Certified Technology-SpeciaList -(CTS) CrestronDMC-D-4k, DMC-E-4k' Certification JESSE EDGEL CTS-D, DMC-E-4K SENIOR AUDIO VIDEO DESIGNER HERRIMAN, UTAH Texas A&M University Galveston Academic Complex Phase I + II - Galveston, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: P1:AUGUST 2017 P2:SEPTEMBER 2018 - ACTUAL COMPLETION: P1:AUGUST 2017 P2:SEPTEMBER 2018 - CHANGE ORDERS: 2 CHANGE ORDERS - OWNER: RANDY WIPKE, 979.458.7071, PAN DYWIPKE@TAMUS.EDU • The new Academic Building Complex occupies a prominent location and redefines the campus entrance. Phase I was designed to accommodate future phases while redefining the campus entry. The space program includes classrooms, computer and science Lab classrooms, a building entry commons with space for a student support area, and office suites and other campus administrative spaces. Phase II expands the facility to include a suite of Large Lecture halls that can be subdivided with operable soundproof partitions. Texas A&M University Instructional Laboratory & Innovative Learning BuiLding- College Station, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: DECEMBER 2022 - ACTUAL COMPLETION: DECEMBER 202 - CHANGE ORDERS: 1 CHANGE ORDERS - OWNER: TERRY BORISKIE, 979.5743.129, TBORISKIE@TAMUS.EDU • The ILSQ project is an instructional laboratory for science, technology, engineering, and math (STEM) and interdisciplinary learning for the undergraduate core curriculum. Over three -fourths of the 7 I,996-square-foot building is assigned to direct instructional spaces, programmed with two science Labs spaces for chemistry instruction and eight interdiscipliriary studios for art instruction. Additionally, the project will have interdisciplinary maker space and small/Large study areas for students. University of Texas Southwestern Medical Center, Brain + Cancer Center - DaLLaS, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: JANUARY 2023 - ACTUAL COMPLETION: JANUARY 2023 - CHANGE ORDERS: 4 CHANGE ORDERS - OWNER: DAVID GWIE, 214-648-1224, DAVID.GWIE@UTSOUTHWESTEP.EDU • Class -A space that integrates clinicaL care, clinical and translationaL research space, and academic offices. The proposed approximately 300,000-square- foot facility will comprise 23% academic office space, 25% clinical/translation research space, and 50% clinic space. the project also includes a 1,000-space parking garage. The initial estimated total budget of the facility is $245,400,000. Sam Houston State University School of Osteopathic Center - Conroe, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: JUNE 2020 - ACTUAL COMPLETION: JUNE 2020 - CHANGE ORDERS: 4 CHANGE ORDERS - OWNER: TERRY WHITMAN, 214.693.3567, TERRYWHITEMANt7a SHSU.EDU • This fast -track project is an approximately 107,000-square-foot, four-story facility housing the new CoLLege of Osteopathic Medicine in Conroe, Texas. The standalone facility will include spaces in support of instruction, research, academic administration, and student Life. SpeciaLty.instructional areas include Osteopathic Manipulative Medicine, Gross Anatomy labs, and Standardized Patient and Simulation suites. BRAZOS COUNTY I Medical Examiners Office 32 PGAL.COM RFQ No. CIP 23-562 PROPOSED SUBCONTRACTORS/CONSULTANTS Michael is a Landscape Architect and Certified Arborist with 33 years of broad professional experience in the design and planning of large and small-scale civic, institutional, parks, residential, commercial., urban design, and tree preservation projects. He works extensively in the public sector working with architects and engineers to support counties and cities improve upon their abilities to support their communities with public safety buildings and campuses. Michael. has committed M2L to make it a priority to preserve our natural resources through a comprehensive, Low impact development approach to landscape and site design. He is a true steward of the land and holds arborist, green roof professional, and Landscape architectural certifications and registrations. I EDUCATION Bachelor of'Science Landscape Architecture The Ohio State University - . REGISTRATION/LICENSES Registered. Landscape Architect Texas No:1510 Certified Arborist Texas Np..3436A MICHAEL MAUER LA LANDSCAPE ARCHITECT HOUSTON, TEXAS Montgomery County Medical Examiners Facility - Conroe, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: FEBRUARY 2023 - ACTUAL COMPLETION: FEBRUARY 2023 - CHANGE ORDERS: 24 CHANGE ORDERS - OWNER: TIM STEWART, 936.539.7980, TIM.STEWART@MCTX.ORG • The new $12 million forensics center located in Conroe, Texas consists of a medical examiner's office building and morgue, as well as the Montgomery County Sheriff's Office Crime Lab and forensic lab totaling 22,000 SF. In addition to the the medical examiner and morgue portion, the facility includes staff offices, conference rooms and a fuLL autopsy complex and storage area. League City Public Safety Building - League City, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: NOVEMBER 2015 - ACTUAL COMPLETION: NOVEMBER 2015 - CHANGE ORDERS:2 CHANGE ORDERS - OWNER: RYAN SMITH, 281.910.3080, RYAN.SMITH@LEAGUECITY.COM • The new 74,000-square-foot League City Public Safety Building is a state-of- the-art, multipurpose, fortified facility. The complex includes the city's police department, jail, police and fire administration, conference and meeting rooms, information technology, records, 9-1-1 dispatch and emergency operations center, SWAT and officers' armory, evidence storage, and crime Lab. Grimes County Courthouse - Anderson, Texas PROJECT TYPV NEW BUILD - ESTIMATED COMPLETION: MAY 2021 - ACTUAL COMPLETION: MARCH 2O12 - CHANGE ORDERS: 25 CHANGE ORDERS - OWNER: CHAD MALLETT, 936.870.5179 NUMBER, CHAD.MALLETT@a GRIMESCOUNTYTEXAS.GOV • The new Grimes County Courthouse provides additional space to meet current and anticipated growth in the county. It houses the majority of county administrative offices and a range of courtrooms, with an enclosed, secure walkway from the county's existing Law Enforcement Center. The project also include the addition of a parking lot. Texas A&M University Polo Parking Garage - College Station, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: NOVEMBER 2021 - ACTUAL COMPLETION: NOVEMBER 2021 - CHANGE ORDERS:37 CHANGE ORDERS - OWNER: ASHLEY VALKA, 979.458.7062, AVALKA@TAMUS.EDU • The Texas A&M University PoLo Road parking garage provides 1,730 spaces in addition to 71,000 square feet for dining services and office space for TAMU's Transportation Services department. Located just inside of a major campus gateway at Texas Avenue and University Drive, this is a highly visible project that Mends with the existing campus architecture. City of Conroe Pollce Station - Conroe, Texas PROJECT TYPE: NEW BUILD - ESTIMATED COMPLETION: SEPTEMBER 2016 - ACTUAL COMPLETION: SEPTEMBER 2016 - CHANGE ORDERS: 2 CHANGE ORDERS - OWNER: JEFF CHRISTY, 936.522.3302, JCHRISTY o@CITYOFCONROE.ORG • This law enforcement complex is designed to accommodate the city of Conroe's recent and anticipated growth. The project includes a 69,500-square-foot combined police headquarters and municipal courts facility, as weLL as a separate SWAT building. It houses a 150-person courtroom, a uniform services bureau, a crime lab, evidence processing and storage, a secure server room for 9-1-1 and other equipment, and a secure Lobby. BRAZOS COUNTY I Medical Examiners Office 33 RFQ No. CIP 23-562 PGAL.COM PROPOSED SUBCONTRACTORS/CONSULTANTS E. PRIOR TEAMING EXPERIENCE Our proposed team has a strong history of working together on a wide range of public and private projects. These established relationships create a solid team foundation that is essential when developing well -coordinated design and contract documents. The table below shows the number of years PGAL has been collaborating with our proposed subconsultants. 0 years 5 years 10 years IS years 20 years McClaren, Wilson, & Lawrie, Inc. Johnston, LLC. Walter P. Moore 4b Technology Group M2L Associates Inc. Halford Busby MCCLAREN, WILSON, & LAWRIE, INC. (MWL) 4B TECHNOLOGY GROUP (AB) Collin County Medical Examiner's, Healthcare, + Montgomery County Medical Examiner's Facility Parking Garage Facility IT/AV + Security Design Medical Examiner Consulting Architect Texas A&M University at Galveston Academic Montgomery County Medical Examiner's Facility Complex Phase I + II Medical Examiner Consulting Architect IT/AV + Security Design Frisco Police Headquarters Texas A&M University Chemistry Lab Renovation Programming + Planning Expert + Expansion Project IT/AV + Security Design JOHNSTON, LLC. 14112LASSOCIATES INC. (11012L) Montgomery County Medical Examiner's Facility MEP Engineering Design Montgomery County Medical Examiner's Facility Landscape Architecture Harris County Criminal Justice Center Restoration + Mitigation City of League City Public Safety Building MEP Engineering Design, Facility Assessment, Landscape Architecture Construction Administration Grimes County Courthouse Harris County Juvenile Detention Facilities Phase I Landscape Architecture MEP Engineering Design HALFORD BUSBY WALTER R MOO'RE Harris County/City of Houston Joint Processing I Montgomery County Medical Examiner's Facility Center Structural Engineering Design Cost Estimator Travis County Evidence Warehouse City of Friendswood Public Safety Building Structural Engineering Design Cost Estimator Harris County/City of Houston Joint Process + City of Deer Park Police Department + EOC Short Term Assessment Center Cost Estimator Structu ra L Engineering Design BRAZOS COUNTY I Medical Examiners Office 34 PGAL.coM RFQ No. CIP 23-562 I SECTION FIVE SCHEDULE +BUDGET CONTROL A. DESCRIBE; IN DETAIL, THE PROJECT SCHEDULING SYSTEM 'OR METHODOLOGY YOU PROPOSE TO USE IN THIS PROJECT. Brazos County's planning efforts identified that the new Medical. Examiner's Office is to support the County's offices, examination rooms, restrooms, break room, conference areas, and training spaces for university students, Law enforcement, and others. The project requires the development of a conceptual building program to identify space allocation needs that work most efficiently. Incorporating the previously performed programming efforts and updates to operational requirements shall provide preliminary planning for the building to ensure the effectiveness of the size, Layout, and functionality now and in the future. The project development wiLL follow the following phases: INITIAL DESIGN PHASE PROGRAM CONFIRMATION PGAL will initiate a project kick-off meeting to introduce team members, define roles and responsibilities, and identify all required guidance documents to be used, including specific Brazos County guidelines and standards, City of Bryan building code requirements, storm water detention, landscape requirements, and CAD Standards. We will also use this meeting to establish communication protocols for all team members. PGAL, MWL, and our consultant team will review the previous programming effort and begin confirmation of the building program and current conditions. MWL wiLL lead this effort, and will use their extensive experience and data to guide the confirmation of individual spaces and pieces of equipment in order to confirm overall building square footage. This entails conducting any necessary on -site verification of existing facilities, including site survey work. A critical survey task is the identification of pavement tie-in Locations and connection points to existing site utilities. We will also conduct stakeholder meetings and interviews to ensure Brazos County's operational. requirements are met. To help identify space program gaps and reduce surprises Later in the design, the involvement of our mechanical, eLectrical, and technology consultants is crucial during this time. Stakeholders will also provide their input via room data sheets. This tool captures critical project requirements and increases the accuracy of the building program. In addition, the space program wiLL be verified for projected department/function growth. Program documents will be developed that include square footage, current and future staff requirements, adjacencies, and —with assistance from our consultant team —any building system needs. CONCEPTUAL BUILDING PLAN Following approval of the updated program requirements, conceptual building plan options containing preliminary site planning and constraints will be formulated. Together with Brazos County's staff, the team will evaluate all alternatives and establish the option best aligned with the desires and needs of the County. INITIAL DESIGN FDESIGN ATIC FINAL DESIGN PROPOSAL + CONSTRUCTION PHASE PHASEPHASE BIDDING PHASE ADMINISTRATION Attend kick-off Design documents Design documents PGAL assists PGAL works with meeting and (representing 30% of contractor to ensure confirm program of design + probable representing 60% + with soliciting bid design is completed requirements cost estimation 90% of design proposals correctly BRAZOS COUNTY I Medical Examiners Office 35 PGAL.COM RFQ No. CIP 23-562 SCHEMATIC DESIGN SCHEDULE + BUDGET CONTROL PROPOSAL + BIDDING PHASE Based upon approval of the preferred concept plan, PGAL will develop schematic design documents representing 30 percent design, and a corresponding probable cost estimate will be prepared. FINAL DESIGN PHASE DESIGN DEVELOPMENT Following Brazos County's approval of the initial design phase, PGAL will begin design development documentation. Continued coordination and regular design progress meetings that engage aLL stakeholders will continue. This ensures active input and participation in interim reviews and approvals, which, in turn, minimizes potential "back- tracking° in later design phases due to gaps in stakeholder reviews and project understanding. With survey information completed, our civil engineers, will continue to provide feedback and verification of site factors that impact the design. As a team, we will examine traffic flow, parking, and potential areas for laydown/staging during construction. Further development of the room data sheets will aid the team with decision -making for the design approach and implementing structural, mechanical, electrical, plumbing, and technology systems appropriate for the project. CONSTRUCTION DOCUMENTATION Design documents and specifications will be developed at 60 percent and 90 percent design stages, respectively, and corresponding probable cost estimates provided for each. In advance of future milestones, documentation will be provided to Brazos County for review so that the design team can incorporate any comments. PGAL wilL incorporate all agency comments and finalize the construction documents for bidding purposes. PGAL's project experience spans a multitude of various construction delivery methods, including Design -Bid -Build and Competitive Sealed Proposals. PGAL will assist with soliciting bid proposals, attend pre -bid meetings, issue any addenda, and provide input for bid review. CONSTRUCTION ADMINISTRATION Once a contractor has been selected, PGAL will assist Brazos County in organizing a pre -construction kick-off meeting, communicating the expectations of all parties, reinforcing any project requirements, and establishing communication protocols. A page -turn will be provided to the selected contractor and key subcontractors to assist the group in getting acquainted with document organization and project specifics. PGAL and our consultant team will work with the contractor to develop a comprehensive submittal checklist and identify any long lead time materials and equipment needing upfront review. For a project to run smoothly during construction, team continuity is essential to minimize any "knowledge gaps" between the design and construction phases. Project Manager and Project Architect, Greg Wang will follow the project through the completion of construction. Their responsibilities include verifying conformance with the contract documents, coordinating and reviewing submittals and shop drawings, issuing any required clarifications to the contractor, and preparing punch lists at construction completion. At project close-out, a set of electronic as- builts wilL be prepared based on the contractor -provided marked -up construction set. BRAZOS COUNTY f Medical Examiners Office RFQ No. CIP 23-562 36 PGAL.COM SCHEDULE + BUDGET CONTROL B. IDENTIFY ALL KEY STEPS, PHASES, MILESTONES, APPROVALS, AND PROJECT MEETINGS YOU ANTICIPATE IN A PROPOSED SCHEDULE FOR THE PROJECT. See p. 40 for a sample project schedule including all key phases, milestones, approvals, etc. C. FOR THE PROJECTS LISTED IN RESPONSE TO QUESTION 2.A. PROVIDE A LIST OF THE PROJECT COSTS INDICATING THE INITIAL ESTIMATE, THE ORIGINAL BID AMOUNT, THE NEGOTIATED BID AMOUNT (IF ANY), THE FINAL CLOSEOUT COST, CHANGE ORDERS, AND THE REASO-N FOR THE CHANGE ORDERS. PROJECT EST. ORIGINAL NEGOTIATED FINAL CHANGE REASON FOR CHANGE ORDER ( COST BID BID COST ORDERS Undocumented FILL Excavation, E Weather + Unanticipated Site I!! Conditions, Permit Review Comments I & Rfis During Bidding - Site E Utility Modifications + Structural Steel Coordination, Document MONTGOMERY {{ Coordination With Submittals, COUNTY Coordination With Utility Company, MEDICAL $12 M $II M N/A $11.6 M 24 Eliminated UnnecessaryMateriais, EXAMINERS Document Coordination / Rfi, City FACILITY { Inspector Request, Owner Request, } _ # Owner Request For 3rd Party Commissioning Agent, Document / Detail Coordination, Supply Chain Issues And Material Cost Escalation, Weather - Time Extension Only, Coordination With Furniture Package MEDICAL I4 EXAMINER'S, C No HEALTHCARE, $35.1 M TBD TBD TBD changes + PARKING orders no GARAGE i date FACILITY { HENNEPIN No COUNTY Unknown Unknown to $52.8 change MEDICALorders $50 M to MWL MWL M EXAMINER'S attributed OFFICE to MWL FRANKLIN No COUNTY Unknownto I 28.5 change FORENSIC $30.1 M tonMWLn MWL Morders t SCIENCE attributed CENTER to MWL WASHOE No I COUNTY Unknown Unknown to $10.8 change MEDICAL $il M to MWL MWL M orders EXAMINER'S attr buted OFFICE to MWL BRAZOS COUNTY I Medical Examiners Office 37 PGAL.COM RFQ No. C1P 23-562 SCHEDULE + BUDGET CONTROL D. WILL TH.E CONSULTANT FEES BE INCLUDED IN THE BASIC ARCHITECTURAL SERVICE PROVIDED BY THE FIRM? IF NOT, HOW DO YOU PROPOSE TO BILL THE COUNTY FOR THOSE SERVICES? WHICH SERVICES WILL BE SELF - PERFORMED AND WHICH ONES WILL B'E SUB- CONTRACTED? PGAL typically includes architectural, civil, structural, and MEP engineering fees as part of basic services. Telecommunications, security, and audio-visual fees can also be included as part of basic services or can be separated as an optional additional service. It all depends on what Brazos County typically does and what you want to include as part of our design scope of work. Some clients prefer to procure telecommunications, security, and audio-visual services separately from preferred vendors they already have agreements with. This method can give you more control. over those systems and the vendors installing them. Other. services can be broken out as optional additional services and billed accordingly - should the County decide to move forward with them. PGAL will perform overall architectural, interior design, and cML engineering design services in-house with staff in our Houston office. We can also assist with selecting, -designing, and specifying furniture and equipment if desired. All other design services wiLL be contracted through the design partners we are presenting as part of our response to this RFQ. E. DESCRIBE HOW YOU PROPOSE TO CONTROL THE QUALITY OF CONSTRUCTION. During construction, PGAL will attend on -site Owner/ Architect/Contractor meetings and regularly visit the project site. As part of construction administration services, we typically respond to requests for information and review shop drawings, ensuring that the products and details used are in accordance with the drawings and specifications. 'Our consultants and engineers will do the same. We will spend a great deal of time discussing the drawings and documents during the design process, and we wiLL take care during construction administration that the design is being carried out and buiLt properly. It is essentiaL.to have the same team members involved during construction administration that participated in the design process. This helps ensure that we retain the REASON that decisions were made to remain consistent during construction. After each project site visit, PGAL and oursubconsultants will prepare site observation reports to distribute to the contractor and the rest of the team. We require that the contractor responds to _each individual item on the report so that we know that they have been corrected. Our MEP engineer or a separate designated commissioning consultant will perform code -required commissioning per the International Energy Conservation Code adopted by the City of Bryan. This process confirms that the installed equipment is performing per the design requirements. A testing and balancing specification will be included in the design documents, and a third -party agency should be retained to adjust MEP systems before the owner takes occupancy. Ultimately, we are here to ensure that you get a facility of the quality you expect and that it performs well foryou on the day you move in. BRAZOS COUNTY I Medical Examiners Office 38 RFQ No. CIP 23-562 PGAL.COM SECTION SIX UNIQUENESS PGAL's performance has been. reliable and thorough on all assignments given by. the County. ALL of the usual rigors and minor conflicts associated with- any design"... effort and' construction process were handled professionally,. efficiently, and .:' - - effectively. Their consistent ability, to •design'to meet the County's. project budget. and schedule miLestones is an added plus of their customer service�oi-iente'd • . . practice. - - - - . James' Knight- Director.of Facilities Fort Bend County A. IN 300 WORDS OR LESS, EXPLAIN WHY YOU BELIEVE YOUR ORGANIZATION IS UNIQUELY QUALIFIED TO PROVIDE DESIGN SERVICES FOR BRAZOS COUNTY. INCLUDE ANY OTHER INFORMATION, WHICH YOU FEEL WOULD BE HELPFUL IN THE SELECTION OF YOUR FIRM IN THIS PROJECT. PGAL and our experienced team bring a wealth of expertise and a proven track record in grant -funded, public, and medical examiner projects. Our team recently worked together on the most recently completed medical examiner facility in Texas, bringing that recent experience to the Brazos County Medical Examiner project. Our team's strength Lies in our extensive knowledge of both medical examiner and 9-1-1 dispatch and emergency operations facilities. With this expertise, we can develop a comprehensive master plan for your site, ensuring efficient access for the public, visitors, staff, and service providers while taking into account the critical design factors for both types of facilities. We can also plan for future development of the 9-1-1 dispatch and emergency operations building. We take a unique approach to programming and delivering your project, customized specificaLLy for Brazos County. From the initial kickoff meeting, we are dedicated to creating a facility that works for you and meets your needs. As we understand that Texas A&M University may utilize the facility for instruction, we will take this into account in our planning exercises. Our Principal -in -charge, Paul Bonnette, is heavily involved in the day-to-day activities of the project and committed to delivering your project on time and within budget. In summary, PGAL and our team offer unparaLLeLed expertise in medical examiner, 9-1-1 dispatch, and emergency operations facilities. We take a unique and customized approach to programming and delivering your project that prioritizes your needs and ensures the success of the project. We look forward to your evaluation of our submittal and hope to work with you on this project. BRAZOS COUNTY I Medical Examiners Office 39 PGAL.coM RFQ No. C1P 23-562 LU Z Brazos County Medical Examiner Facility Sample Schedule r— ........................ 1................... ....... — mdw R1004f1om rd luLgIn 'POP MG1411103 "ManVIM3 *44 'gd&P 'Tm 3Afi3 -'TwSP423 sA A 38cap viec SAWM VA 6MR3 S 040 M-7fJA3 ;M. 7J9M Q 711 Fbw PwSFT Oda M.,VY/23 &tmwvfn 9min dap TI. 9n4M iFL%IZZM 10 it I 100%5dw xbn4pkem6ird *wm 31 J DeOjm m mom Dnep— R.L—Swa— 10 d." Tf. Ivown 'T. 10/igm SWIS MUMF ab W. Thu IW29;23 .3am UrAAA Is N % 0 V..E.P— FX-4L— Pftwd lArkk Thu WIV23 frSilp/21 1IA43, 1116 Wdlp ift; 12j20/2i 'M- 33126/n'l llm 'T-iiaiin :M..SM4 'Q dap IWI/ZSM 'I. V25/,, vas 3AS/24 W.2f26J24 I OEM Un 6.-- Rekwmcc&d -Gaip ZnZ Vdj. 3121 72.h 71.MV24 V. q4j24 Odayl Mm4M4 'Ma9 qSP4 0 4J5 ir Mal C.a ctlo0 P.—M A T. 4)9/24 ftmV" ram 28' WO Camtw,V— 0an—M WWpi.1- dap ht-5N24 '.-W,04 050 T..'P/Z4 'r-WQ24 nAft W.NP124 hi l2fS9A5 31 sandn Ic—p�e— Odp � lQMPS �Wld 101= lam M &.,h D. I Mn 'WadlZ/17/2: -9 'Ok. Fd WUJA IFKII/19n5 .. ..... . ...... + Ung F i f F-- r- 7 C— r— SUPPLEMENTAL INFORMATION EDUCATION — Master Master of Architecture, Rice.University Bachelor of Science in Architecture, University of Michigan LICENSES Registered Architect; Texas No. 16372 " PAUL BONNETTE AIA PRINCIPAL -IN -CHARGE I 28 YEARS AT PGAL 132 YEARS OF EXPERIENCE Paul. has more than 30 years of experience, serving as a project architect for municipal, educational, institutional, financial, commercial, and retail projects. His responsibilities have included master planning for large multi -building campuses and project coordination, contract documents, and construction administration for projects large and smaLL. Paul consistently demonstrates an exceptional ability to program,plan, design, and detail large corporate and institutional projects. He is a knowledgeable and attentive architect and takes a proactive approach to management and production responsibilities. • Montgomery County Forensic Center Sheriff's + Medical Examiner's Offices - Conroe, Texas • Collin County Medical Examiners, Healthcare, + Parking Facilities - McKinney, Texas • Aransas County Courthouse + Rockport City Hall Complex - Rockport, Texas • Fort Bend County Justice Center - Richmond, Texas • Fort Bend County Emergency Operations Center - Richmond, Texas • Montgomery County Facilities Master Plan - Conroe, Texas • Victoria County Emergency Operations Center Stair Enclosure - Rockport, Texas • Harris County Elections Technology, Tax Office, + Archives Renovation - Houston, Texas • City of League City Public Safety Building + EOC - League City, Texas • Texas Medical Center Dispatch, IT + Parking Office Renovation - Houston, Texas • City of Deer Park Emergency Operations Center + Dispatch Addition - Deer Park, Texas • City of Deer Park EMS Annex - Deer Park, Texas • City of Baytown Dispatch + Data Center - Baytown, Texas GREG WANG AIA PROJECT MANAGER + ARCHITECT 4 YEARS AT PGAL 121 YEARS OF EXPERIENCE'' Greg is an accomplished architectural project manager and construction administrator with over 20 years of experience. His impressive project portfolio includes multifamily high-rises and educational and religious facilities. Specializing in problem -solving and collaboration, Greg creates inclusive team environments to produce the most innovative solutions for projects within the client's budget and schedule. EDUCATION Montgomery County Forensic Center Sheriff's + Medical Examiner's Offices - Conroe, Texas Bachelor of Architecture, University Collin County Medical Examiner's Healthcare + Parking Garage Facility - McKinney, Texas of Cincinnati • Montgomery County Facilities Master Plan - Conroe, Texas LICENSES • Montgomery County ESD No. 8, 11-1 -Conroe, Texas Registered Architect • Montgomery County Tax Office - Conroe, Texas Texas No. 220.16 " Harris County Central Plant Expansion - Houston, Texas • Harris County ESD No. 46 Atascocita Fire Station No. 29 - Humble, Texas • City of Deer Park Emergency Operations Center+ Dispatch Addition - Deer Park, Texas • City of Missouri City Mustang Bayou WWTP Expansion + RehabiLiitation - Missouri City, Texas • City of PearLand John Hargrove Water Reclamation Facility Expansion - Pearland, Texas • City of Houston Complete Communities ALief- Westwood Vision Plan - Houston, Texas • City of Port Arthur Animal Shelter + Park - Port Arthur, Texas • City of Port Arthur Gates Blvd. Site Facilities - Port Arthur, Texas BRAZOS COUNTY I Medical Examiners Office 41 PGAL.COM RFQ No. CIP 23-562 SUPPLEMENTAL INFORMATION GIANG PHAN LEED AP PROJECT DESIGNER 16 YEARS AT PGAL 116 YEARS OF EXPERIENCE Giang brings over 15 years of architectural experience to the team, translating design philosophies to the built environment. His responsibilities include the exploration of different design strategies and typologies during design development and carrying them through documentation and construction. Project types include interior and ground -up construction for both public and private entities. EDUCATION Texas A&M University Chemistry Complex Accessibility Upgrade - College Station, Texas Bachelor of Architecture, University Texas A&M University Chemistry Building Fire + Life Safety Upgrade - College Station, Texas of.Houston Texas A&M University Reed McDonald Building Lab & Office Renovations - Bachelor of Science in College Station, Texas Environmental Design, Texas A&M University 1972 Wing Levels I & 2 Renovations - College Station, Texas University of Houston . Aransas County Joint County Courthouse + Rockport City Hall - Rockport, Texas LICENSES Chambers County Dispatch Center - Anahuac, Texas LEED Accredited Professional " Harris County Precinct 3 Juvenile Probation Detention Facility - Houston, Texas • Harris County Civil Justice Center - Houston, Texas - Harris County Indefinite DeUvery Master Plan - Houston, Texas • City of Bellaire New Fire Station - Bellaire, Texas • City of Kerrville Facilities Master Plan - Kerrville, Texas • City of League City Fire Station No. 2 - League City, Texas • City of League City Public Safety Building - League City, Texas (includes EOC) • City of Port Neches Fire Station + Emergency Operations Center - Port Neches, Texas ALI LAM AIA INTERIORS 3 YEARS AT PGAL 13 YEARS OF EXPERIENCE Ali wiLL lead the Interior Design for this project. Ali is responsible for the design and coordination of interior finishes with the Project Architect for accuracy of project documents; coordination of interior design tasks, programming, FF&E specification and documentation; timely delivery of project documentation; and construction phases services to ensure timely compliance of the construction to the construction documents. EDUCATION' • Montgomery County Forensic Center Sheriff's + Medical Examiner's Offices - Conroe, Texas Bachelor of Arts in • Collin County Medical Examiner's Healthcare + Parking Garage Facility - McKinney, Texas Interior Design, Sam Houston Sate University • Aransas County Courthouse + Rockport City HaLL Complex - Rockport, Texas • City of Friendswood Fire Station No. 2 Reconstruction + Training Field Upgrades - Friendswood, Texas • City of Conroe Police Training Classroom Building - Conroe, Texas • City of Conroe Police Training Facility Rifle Deck - Conroe, Texas • Fort Bend County Emergency Operations Center - Richmond, Texas • Harris County Criminal Justice Center Restoration + Mitigation Project - Houston, Texas : • City of La Porte Recreation + Fitness Center Needs Assessment - La Porte, Texas • Galveston County Mental Health Courts Renovation - Galveston, Texas • Lone Star College CyFair LRNC Building Renovation -Cypress, Texas • Lone Star College CyFair CASA Building Renovation - Cypress Texas • Lone Star College University Park NRB Restroom Addition - Huntsville, Texas • Sam Houston State University Forensic Science Facility - Huntsville, Texas BRAZOS COUNTY I Medical Examiners Office 42 PGAL.COM RFQ No. CIP 23-562 SUPPLEMENTAL INFORMATION EDUCATION Master of Science . in Civil Engineering, . University of Houston Bachelor of Science in Civil Engineering; . University of Houston LICENSES. Professional Engineer Texas No. 58255 COSTAS GEORGIOU PE CIVIL ENGINEER LEAD 25 YEARS AT PGAL 141 YEARS OF EXPERIENCE Costas has more than 40 years of experience in the design, construction, and administration of major projects in Southeast Texas. His experience includes planning, design, and construction management of local roads, drainage systems, and utility distribution systems. He has provided planning and design services in Texas to a large number of private developers, industrial corporation, and municipal systems, and is very familiar with the specific permitting requirements of these types of projects. • Montgomery County Forensic Center Sheriff's + Medical Examiner's Offices - Conroe, Texas • Texas A&M University Engineering Research Building - CoLLege Station, Texas • Texas A&M University Park West Development - College Station, Texas • Texas A&M University Galveston Academic Building - Galveston, Texas • Fort Bend County Judicial Complex - Richmond, Texas Greater Harris County 9-1-1 Tom Bass Building - Houston, Texas • Harris County Precinct One Hardy Service Center - Houston, Texas • City of Baytown 9-1--1 Communication + Information Data Services Center - Baytown, Texas • City of Bellaire Police + Municipal Courts - Bellaire, Texas • City of Conroe Police Training Classroom Building, Shooting Range + Support Buildings - Conroe, Texas • City of Conroe Fire Station No. 7 - Conroe, Texas • City of Conroe Fire Training Facility + Classroom Building - Conroe, Texas • City of League City Public Safety Building - League City, Texas • South Montgomery County ESD No. 8 Fire Station No. II --.I - Spring, Texas BRAZOS COUNTY I Medical Examiners Office 43 PGAL.coM RFQ No. CIP 23-562 REQUIRED FORMS REQUEST .FOR - 0OUALIFICATI .0 N9 J Architect: for. 'Medi7cal Exam er-Officip SEALM $TTATEM- :-.0F QUALIFICAI-I -S-1.1 rr Tki) AXVORr TuesdgNVay 9,20A 2:00#w CST T.QTIHE: PURtkAj!�NG- -I)kPARINWINT 200.S. Teids.AV&SAte 352 lEbryan- I . Xt*61- FIW, (9i9)--3614293 Roon4 ts,:their:.dMptp3reds anditbr.represeatatives ore.-pro!Aitq4'ft,obi -c.6qtgolg .n -aqy -d or inplogee.of BFazos Chun ,except: the Purchasing Agent, gs's-oil I dtati6n*&fi the .1 .i_ ssung,dateof the solicitation_ until 'h &I OF ai presentations.e*date:*e*.,I9r-q 'pu!z _�orth ec;mniisfipt! 66'., Court Inee"t's-* 4 to--donstA award Of - 'st -the-e:Re'qfoi QUi5fid �[-oif-i '(RF 6- Ah uc such dontic afb 'on..df ih fes q grpul�'. - OFJ106 CtL pondent's'pirop6sal. e, �e-zodi-pi-aii, atLon, -th'P- undersigned reqpondpt avipg-pgamin dfl t 01k : _ and ':ons:aWdbeingf lik-unth'the''bonditLons tote m ek*:hereb submits the 611 ow-Ilg sersriCLslste ea-bidT&m wia W'""isaidepsj4,,- .ver tiie iiii-t-5rih oni'the bidf6rni. C90ion N=6-- PGAL,Inc. . ;yI . .... BY 0gf): Paul Bonnette, AIA Title: -Principal -in -Charge Physical -Address: 3131 Briarpark Dr., Suite 200, Houston, Texas 77042 Ik@ffi#g,--A,Ack-.ess: 3131 Briarpark Dr., Suite 200, Houston, Texas 77042 Telephone: 713.622.1444 'F RX:713.968.9333 pbonnette@pgaL.com BRAZOS COUNTY I Medical Examiners Office 44 PGAL.COM PFQ No. CIP 23-562 REQUIRED FORMS P. REFERENCES Proposers shall provide a list of at least five (5) references; where work comparable in. quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number, and email of the company/entity for which the prior work was performed to contact these references. References received on previous solicitations for similar size and scope in the previous six (6) months may be considered- in lieu of obtaining a new reference check. A negative reference may be grounds for disqualification of bid. Proposers are not allowed to use Brazos County as a reference. Company/Entity: Montgomery County Contact: Gilbert JaLomo Phone: 936.539.7980 Email: giLbert.jaLomo@mcco.org Company/Entity: Fort Bend County Contact: James Knight Phone: 2 81.731.2 115 Email: james.knight@fortbendcountytx.gov Company/Entity: W a s h o e County Contact: Laura.Knight, MD Phone: 775.722.4895 Email: Ldknight@washoecounty.us 17 1 Page BPAZOS COUNTY I Medical Examiners Office 45 PGeL.coM PFQ No. CIP 23-562 i iL f- REQUIRED FORMS Company/Entity: Hennepin County Contact: Andrew Baker, MID Phone: 61 2.2 15.6 3 0 0 Email: andrew.baker@co.hennepin.mn.us Company/Entity: Cobb County Contact: Christopher Gulledge, MD Phone: 770.528.2200 Email: christopher.guLLedge@cobbcounty.org 18 1 Page BPAZOS COUNTY I Medical Examiners Office 46 PFQ No. CIP 23-562 PGAL.COM REQUIRED FORMS Q. PROPOSAL EVALUATION WAIVER By submitting a proposal or response, each Proposer/offeror indicated below agrees to waive any claim it has or may have against Brazos County (the Owner), Architect, Engineers, Consultants and -their respective Commissioners, directors, employees, or agents arising out of or in connection with (1) the administration, evaluation, or recommendation of any proposal or response (2) any requirement under the Request for. Qualification or related documents; (3) the rejection of any proposal or response or any part of any proposal or response; and/or (4) the award of a Contract, if any. The Proposer further agrees the Owner reserves the right to waive any requirements under the proposal documents or the Contract Documents, with regards to acceptance or rejection of any proposals, and recommendation or award of the contract Note: The Statement of Affirmation Must be Notarized. STATEMENT OF AFFIRMATION "The undersigned affirms that he/she is duly authorized to execute this waiver by the person(s) or business entity making the proposal. Firm's Name: P G A L, I n c. Address: 3131 Briarpark Dr., Suite 200, Houston, Texas 77042 Proposer'sName: Paul. Bonnette Position/Title: Principal -in -Charge Proposer's Signature: Date: 0 5.0 9.2 0 2 3 ___,___ My Commission expires R.ADDENDA The undersigned acknowledges receipt of the following addenda issued during the time of Bidding and includes the several changes therein in this Proposal. No. No. No. Date Date BRAZOS COUNTY I Medical Examiners Office 47 PPQ No. CIP 23-562 Date 19 1 Page T L i i I_ PGAL.COM REQUIRED FORMS S. CERTIFICATION OF PROPOSAL The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other Contractor; and that the contents of this bid have not been communicated to any other Contractor prior to the official opening. Signed By: Title: Principal -in -Charge TypedNaine. Paul Bonnette Company Name: PGAL, Inc. Mailing Address:3131 Briarpark Dr., Suite 200, Houston, Texas 77042 P.O. Box or Street Employer Identification Number: 00326 City State Zip CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF RFQ NO. CIP 23-562 By signing below, Brazos County agrees that this RFQ CIP 23-562 will be awarded to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. By: Brazos County Commissioner's Court Date: ;T(.t Vy 1 1 l 02 c)02 -3 Attest: Brazos County Clerk 20 1 Page BRAZOS COUNTY I Medical Examiners Office 48 RFQ No. CIP 23-562 PGAL.COM REQUIRED FORMS ]Exhibit -A: ARPA Requirements I, Paul. B o n n e tte (representative's .name), as a. duty authorized representative of P G A L, Inc. (company's .name), agree to the following and affirm that . P G A L, Inc. (company's name) will comply with all requirements herein. 1. Brazos County is an Affirmative Action / Equal Opportunity Employer a Residents, Minority Business Enterprises, Small Business Enterprises; Woman Business Enterprises, and Labor Surplus Area firms are encouraged to submit SOQs. 2. Statement of Conflicts of Interest (if any) a. The service provider or- key. -employees .may have regarding these services, and a plan for mitigating the conflict(s). Note that Brazos County may in its sole discretion determine whether or not a conflict disqualifies a firm, and/or whether or not a conflict mitigation plan is acceptable. 3. System for Award Management a 'Service provider and its Principals, shall not be debarred or suspended nor otherwise on the Excluded Parties List System-(EPLS) as its principals are not listed (or not debarred)Ahrough the System for Award Management (tvww:S'AM.Foy). 4. Form Conflict of Interest -Questionnaire (found onour. webpage, www.brazoscountytx:gov) a. Texas Local Government Code chapter 176 requires that any vendor-. or•person who enters of seeks to enter into a_contractwith a local affiliation,.business relationship, family relationship, or provision of gifts that might cause a conflict of interest with a local government entity. Questionnaire form CIQ.is included in the RFQ and Must -be submitted with the response. 5. Certification Regarding Lobbying — Disclosure of Lobbying.Activities (enclosed) a Certification.for Contracts, Grants, Loans, and Cooperative Agreements is- included in the RFQ and -must be submitted with -the response. 6. Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms a .Small and minority businesses, women's business enterprises, and labor surplus area firms -are encouraged to participate in this RFQ. If the awarded vendor is a prime contractor and may use subcontractors, the following affirmative- steps are required of the prime contractor: L Placing qualified small and minority businesses and women's business enterprises- on solicitation lists; ii. Assuring that small ,arid minority businesses, and women's business enterprises -'are solicited whenever they -are potential sources; iii. Dividing total requirements, when economically feasible, into smaller tasks or .quantities to permit maximum participation by small and minority businesses, and-women's business enterprises; Page 1 of 11 BRAZOS COUNTY j Medical Examiners Office 49 PGAL.coM PFQ No. CIP 23-562 REQUIRED FORMS iv. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and woman's business enterprises; v. Using the services and assistance,. as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. 7. Equal Employment Opportunity (2 CFR 200 APPENDEX II (C) and 41 CFR §60-1.4(b)) a. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of j "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-4.1(b), in accordance with Executive Order i 11246, "Equal Employment Opportunity" (30 FR 12319, 12935y 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." b. 4.1 CFR 60-1.4 Equal opportunity clause. i. (b) Federally assisted construction contracts. (1) Except as otherwise provided, each administering agency shall require the inclusion of the following language as a condition of any grant, contract, loan, insurance, or guarantee involving federally assisted construction which is not exempt from the requirements of the equal opportunity clause: _. 1) The [recipient] hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the i regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, the following equal opportunity clause: a) During the performance of this contract, the contractor agrees, as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment i without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions ,of this nondiscrimination clause. Page 2 of 11 BRAZOS COUNTY I Medical Examiners Office 50 PGAL.coM RFQ No. CIP 23-562 REQUIRED FORMS (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation ofthe employee or applicant or other employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. . . (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives .of the contractor's commitments under this section, and shall post copies ofthe notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant. orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will pen -nit access to his books, records, and accounts by the administering agencyzand the Secretary.of Labor for purposes of investigation to ascertain .compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared 'ineligible for further. Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and Page 3 of 11 BRAZOS COUNTY I Medical Examiners Office 51 PGAL.COM RFQ No. CIP 23-562 REQUIRED FORMS such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 if Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering _i agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: 1. Provided, however, that in the event a contractor becomes -i involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the -! United States. 2. The [recipient] further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction --_ work: Provided, that if the [recipient] so participating is a State - , or local government, the above equal opportunity clause is not applicable to any agency instrumentality or subdivision of such government which does not participate in work on or under the contract. 3. The [recipient] agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of - such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. 4. The [recipient] further agrees that it will refrain from entering - into any contract or contract modification subjectto Executive Order 11246 of September 24, 1965, with a contractor _ debarred from , or who has not demonstrated eligibility for, -_Government contracts and federally assisted construction i _I Page 4 of 11 BRAZOS COUNTY { Medical Examiners Office 52 PGAL.eoM 1 RFQ No. CIP 23-562 REQUIRED FORMS contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the [recipient] agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate; or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the [recipient] under the program with respect to which the failure or refund occurred until .satisfactory assurance of further compliance has been received from such [recipient]; and refer to case to the Department of Justice for appropriate legal proceedings. S. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708) (2 CRR 200 APPENDIX II (E)) a. Where applicable, all contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must. include a provision for compliance with 40 U.S..C. 3702.and 3104, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and. laborer on the basis of a standard workweek of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at the rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous; or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 9. Rights to Inventions Made Under a Contract or Agreement (2 CFR 200 APPENDIX H (F)) a. If the Federal award meets the definition of `.funding agreement" under 37 CFR §401.2 (a) and the recipient or recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the.substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Busuress.Firms Under Government Grants, Contracts, and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 10. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended (2 CFR 200 APPENDIX II (G)) Page 5 of 11 BRAZOS COUNTY I Medical Examiners Office 53 PGAL.COM PPQ No. CIP 23-562 REQUIRED FORMS a. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S. C. 7401-7671q) and the Federal Water -- Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 11. Debarment and Suspension (Executive Orders 12549 and 12689) (2 CFR 200 APPENDIX II (11)) a. A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusion in the System for Award Management (SAM), in accordance with the OMB guidelines a 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p, 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contain the names of parties debarred, suspended, or otherwise excluded by -f agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. F ' 12. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352) (2 CFR 200 APPENDIX II (I) and 24 CFR §570.303) a. Contractors that apply or bid for any award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person.or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, -- grant, or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbing - with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 13. See 2 CFR §200.323. (2 CFR 200 APPENDIX II (J)) 14. See 2 CFR §200.316. (2 CFR 200 APPENDIX II (K)) 15. See 2 CFR §200.322. (2 CFR 200 APPENDIX II (L)) 16. The Federal awarding agency must establish conflict of interest policies for Federal awards. The non -Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass -through entity in accordance with applicable Federal awarding agency policy. (2 CFR 200.112) 17. The Federal awarding agency and the non -Federal entity should, whenever practicable, collect, transmit, and store Federal award -related information in open and machine-readable formats _ rather than in closed formats or on paper in accordance with applicable legislative requirements. A machine-readable format is a format in a standard computer language (not English text) that can be read automatically by a web browser or computer system. The Federal awarding agency Page 6 of 11 I BRAZOS COUNTY I Medical Examiners Office 54 PGAL.COM y RFCQ No. CIP 23-562 REQUIRED FORMS or pass -through entity must always provide or accept paper versions of Federal award -related information to and from the non -Federal entity upon request. If paper copies are submitted, the Federal awarding agency or pass through entity must not require more than an original and two copies. When original records are electronic and cannot be altered, there is no need to create and retain paper copies. When original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable. (2 CFR 200.336) 18. Contracting with HUB, small and minority businesses, women's business enterprises, and labor surplus area ferns. (2 CFR 200.321) a. The non -Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. b. Affirmative steps. must include: i. Placing qualified small and minority businesses and women's business enterprises on solicitation lists; ii. Assuring that small and minority businesses, and women's business enterprises are 'solicited whenever they are potential sources; iii. Dividing total requirements, when economically feasible, into smaller tasks or- quantities to permit maximum participation by small and minority businesses, and women's business enterprises; iv. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; v. Using the services and assistance as appropriate, of such organizations. as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and vi. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (i). through (v) of this section. 19. Financial records, supporting documents, statistical records, and all other non -Federal entity records pertinent to a Federal award must be retained for a period.of five years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal :awarding agency br pass -through entities must not impose any other. record retaining requirements upon non -Federal entities. (2 CFR 200.334) They only exceptions are the following: a. If any litigation, claim, or audit is started before the expiration ofthe 5-year period, the records must be retained until all litigation, claims, or audit findings involved the records have been resolved and final action taken. b. When the non -Federal entity is notified in writing by the Federal awarding agency, cognizant agency for audit, oversite agency for audit, cognizant agency for indirect costs, or pass -though entity to extend the retention period. Page 7of11 BRAZOS COUNTY I Medical Examiners Office 55 PGAL.'COM PPQ No. CIP 23-562 REQUIRED FORMS c. Records for real property and equipment acquired with Federal funds must be retained for 3 -_; years after final disposition. d. When records are transferred to or maintained by the Federal awarding agency or pass -through - entity, the 3-year retention requirement is not applicable to the non -Federal entity. e. Records for program income transactions after the period of performance. In some cases, recipients must report program income after the period of performance. Where there is such a requirement, the retention period for the records pertaining to the earning of the program income starts from the end of the non -Federal entity's fiscal year in which the program income —' is earned. f. Indirect cost rate proposals and cost allocations plans. This paragraph applies to the following types of documents and their supporting records: indirect cost rate computations or proposals, cost allocation plans, and any similar accounting computations of the rate at which a particular group of costs is chargeable (such as computer usage chargeback rates or composite fringe benefit rates). i. If submitted for negotiation. If the proposal, plan, or other computation is required to be -� submitted to the Federal Government (or to the past -through entity) to form the basis for negotiation of the rate, then the 3-year retention period for its supporting records starts from the date of such submission. ii. If not submitted for negotiation. If the proposal, plan, or other computation is not required to be submitted to the Federal Government (or to the pass through entity) for negotiation purposes, then the 3-year retention period for the proposal, plan, or computation and its supporting records starts from the end of the fiscal year (or other accounting period) covered by the proposal, plan, or other computation. 20. CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IRAN, SUDAN, OR FOREIGN TERRORIST ORGANIZATION PROHIBITED (Texas Government Code 2252.152) a. A governmental entity may not enter into a governmental contractwith a company that is identified on a list prepared and maintained under Section 806.051, 807.051, or 2251.153. The term `foreign terrorist organization" in this paragraph has the meaning assigned to such a term in Section 2252.151(2) of the Texas Government Code. _ 21. PROVISION REQUIRED IN CONTRACT (Texas Government Code 2271) - a. In between a governmental entity and a company with 10 or more full-time employees; and b. Has a value of $100,000 or more that is to be paid wholly or partly from public funds of .the governmental entity. c. A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: i. Does not boycott Israel; and ii. Will not boycott Israel during the term of the contract. 2-2. The contract award is contingent upon the receipt of ARP Act funds. If no such funds are awarded, the contract shall terminate. Page 8 of 11 BRAZOS COUNTY I Medical Examiners Office 56 PGAL.GOM l RFQ No. CIP 23-562 REQUIRED FORMS 23. Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. (42 U.S.C.6201) 24. Title VI of the Civil Rights Act of 1964 a. The sub -grantee, contractor, subcontractor, successor, transferee, and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits or, or otherwise discriminating against .a person on the basis of race; color, or national origin (42 U.S.C. § 2000d et seq.). as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, which are herein incorporated, by reference and made a part of this contract (or agreement). Title VI also includes protection to persons with "Limited English Proficiency" in any program or activity receiving federal financial assistance, 42.U.S.C. § 2000d et seq., as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, and herein incorporated by reference and made a part of this contract or agreement. 25. The Fair Housing Act, Title VIII ofthe Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color., religion, national origin, sex, familial status, or disability. 26. Age Discrimination Act of 1975 a The contractor shall comply with the Age Discrimination Act of 1975 which provides that no person in the United States shall on the basis of age be excluded from participation. in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 27. Americans with Disabilities Act a Contractor shall not discriminate against a qualified individual with a disability and shall comply with the Americans with Disabilities Act, P.L. 101-336, 42 U.S.C. 12101 et seq. and any property promulgated -rules and regulations related thereto. 28. Conflicts of Interest a Governing Body i. No member of the governing body of the.County and no other officer, employee, or agent of the County, who exercises any functions or responsibilities in connection with administration, construction, engineering, or implementation of award between the Department of Treasury and the County, shall have any personal financial interest, direct or indirect, in the Contractor or this Contract; and the Firm shall take appropriate steps to assure compliance. b. Other Local Public Officials i. No other public official, who.exercises any functions or responsibilities in connection with the planning and carrying out of administration, construction, engineering, or implementation of the ARPA award between the Department of Treasury and the County, Page 9 of 11 BRAZOS COUNTY I Medical Examiners Office 57 PGeL.CON RFQ No. ClP 23-562 REQUIRED FORMS shall have any personal financial interest, direct or indirect, in the Contractor or this Contract; and the Contractor shall take appropriate steps to assure compliance. c. The Contractor and Employees i. The Contractor warrants and represents that it has no conflict of interest associated with the ARPA award between the Department of Treasury and the County or this Contract. The Contractor further warrants and represents that it shall not acquire an interest, direct or indirect, in any geographic area that may benefit from the ARPA award between the Department of Treasury and the County or in any business, entity, organization, or person that may benefit from the award. The Contractor further agrees that it will not employ an individual with a conflict of interest as described herein. -_ 29. Access to Records ' a. The U.S. Department of Treasury, Inspectors General, the Comptroller General of the United States, and the Texas Division of Emergency Management and the County, or any of their authorized representatives, shall have access to any documents, papers, or other records of the - Contractor which are pertinent to the ARPA award, in order to make audits, examinations, excerpts, and transcripts and to closeout the County's ARPA contract with the Department of 71 Treasury. 30. Retainage of Records a. Grantees or subgrantees must retain all required records for three (3) .years after grantees or subgrantees make final payments and all other pending matters are closed. 31. Termination for Cause a. If the Contractor fails to fulfill in a timely and proper manner its obligations under this Agreement, or if the Contractor violates any of the covenants, conditions, agreements, or stipulations of this Agreement, the County shall have the right to terminate this Agreement by giving written notice to the Contractor of such termination and specifying the effective hate thereof, which shall be at least fourteen (14) days before the effective date of such termination. In the event of termination for cause, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Contractor pursuant to this Agreement shall, at the option of the County, be turned over to the County and -- become the property of the County. In the event of termination for cause, the Contractor shall be entitled to receive reasonable compensation for any necessary services .actually and satisfactory performed prior to the date of termination. b. Notwithstanding the above, the Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of contract by the Contractor, and the County may set-offthe damages it incurred as a result ofthe Contractor's breach of contract from any amounts that might otherwise owe the Contractor. I 32. Termination for Convenience of the County a. County may at any and for any reason terminate Contractor's services and work at County's convenience upon providing written notice to the Contractor specifying the extent of Page 10 of 11 BRAZOS COUNTY I Medical Examiners Office 58 PGAL.CON R FQ No. CI P 23-562 REQUIRED FORMS termination and the effective date. Upon receipt of such notice, Contractor shall, unless the notice directs otherwise, immediately discontinue the work and placing of orders for materials, facilities, and supplies in connection with the performance of this Agreement. 33. Increasing Seat Belt Use in. the United States a. Pursuant to Executive Order 13043; 62 FR 19217 (Apr. 18, 1997), Recipient should -encourage its contractors to adopt and enforce on -the job seat belt policies and programs for their employees when operating company -owned, rented, or personally owned vehicles. 34. Reducing Text Messaging While Driving a. Pursuant to Executive Order 13513, 74 RF 51225 (Oct. 6, 2009), Recipient should encourage its employees, subrecipients, and contractors to adopt an enforce policies that ban text messaging while driving,.and Recipient should establish workplace safety policies to decrease accidents caused by distracted drivers. 35. Section 504 of the $ehabilitation Act of 1973. As amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance. I, Paul B o n n ette (representative's name), as a duly authorized representative of P G A L, Inc. (company's name), agree to the following and affirm that P G A L, I n c . (company's name) will comply with all requirements herein. Page 11of11 BRAZOS COUNTY I Medical Examiners Office 59 PGAL.COM RFQ No. CIP 23-562 REQUIRED FORMS Exhibit B: Certification Regarding Lobbying (To be submitted with each bid or offer exceeding $100,000) The undersigned certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the __j undersigned, to any person for influencing or attempting to influence an officer or employee of an _ agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, -or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in - connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (c) The undersigned shall require that the language paragraph 1 and 2 of this anti -lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or -� entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). The Contractor, P G A L, I n c. , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U. S. C. § 3801 et seq., apply to this certification and disclosure, if any. ignature of Contractor's Authorized Official Paul Bonnette, Principal -in -Charge Printed Name and Title of Contractor's Authorized Official 05.09.2023 Date BRAZOS COUNTY I Medical Examiners Office 60 PGAL.COM _i RFQ No. CIP 23-562 REQUIRED FORMS INSTRUCTIONS FOR CONIPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal.recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U. S.C. section 1352. The filing of'a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an, officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the.initial filing and material change report. Refer to the implementmg.guidance published by the Office of Management and Budget for additional information. LIdentify the type of covered Federal action for which lobbying activity is and/or has. been secured to influence the outcome of a covered Federal action. 2.Identify the status of the covered Federal action. 3.Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year.and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4.Enter the full name, address, city, State and Zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the fast subawardee of the prime is- the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5.If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, State and Zip code of -the prim a Federal recipient. Include Congressional District, if known. 6.Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7.Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic .Assistance (CFDA) number for grants, .cooperative agreements, loans, and Idan commitments. 8.Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFQ) number, Invitations for Bid (1FB) number; grant announcement number, the contract, grant, or loan award number; the application/proposaI control number assigned by the Federal agency). Included prefixes, e.g., "RFQ-DE-90=001." 9.For a covered Federal. action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10.(a) Enter the full name,, address, city, State and.zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action (b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Last Name, First Name, and Middle Initial M). I I .The certifying official shall sign and date the form, print his/her name, title, and telephone number. According to the Paperwork Reduction.Act, as amended,.no persons are required "to respond to a collection of information unless it displaysa valid OMB control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gatheringand maintaining the data needed, and completing and -reviewing the -collection of information. Send comments regarding the:burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the OfEce of Management and Budget Paperwork Reduction Project (0348- 0046), Washington, DC 20503 BRAZOS COUNTY I Medical Examiners Office 61 PGAL.coM RFQ No. CIP 23-562 REQUIRED FORMS J I Approved by OMB 0348-0046 Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (Spp rpvpmp fnr n Hir, hi irripn 6c%n1nsi ire) Type of Federal Action: Status of Federal Action: Report Type: a. contract a. bidlofferlapplication a. initial fling b. grant b. initial award b. material change c. cooperative agreement c. post -award d. loan e. loan guarantee f. loan insurance Name and Address of Reporting Entity: If Reporting Entity in No. 4 is Subawlrardee, Enter Prime Subawardee Name and Address of Prime: Tier if Known: Congressional District, if known: Congressional District if known: Federal Department/Agency. 7. Federal Program Name/Description: CFDA Number, if applicable: Federal Action Number, if known: 9. Award Amount, if known. 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (Including (if individual, last name, first name, Ml): address if different from No. 10a) (last name, first name, Ml): 11. Information requested through this form is authorized by title 31 U.S:C. section 1352. This Signature: disclosure of lobbying activities is a material representation of fact upon which reliance was placed Print Name: Bonnette by the tier above when -this transaction was made or entered into. This disclosure is required pursuantto31 Title- Principal -in -Charge U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required Telephone No.: 7 13.622. 1444 Date:05.09.2023 p disclosure shall be subject to -a civil penalty of not less than $10*1000 and not more than $100,000 for each such failure. Fedal`fllse:Only' !.. Authorized for Local Reproduction Standard Form - LLL (Rev. 7-97) i BRAZOS COUNTY I Medical Examiners Office 62 PGAL..COM I PFQ No. CIP 23-562 REQUIRED FORMS AGREEMENT BETWEEN COUNTY AND PG A L, Inc. (Architect) THIS DOCUMENT HAS IMPORTANT -LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. THIS AGREEMENT is made on the 09 day of May 2022, Between the COUNTY: BRAZOS COUNTY, TEXAS c/o Brazos County Commissioners' Court Attention: County. Judge 200 South. Texas Ave., Ste. 332 Bryan,-Tekas 77803 and the P G A L, Inc. (Architect): P G A L, Inc. 3131 Briarpark Dr., Suite 200 Houston, Texas 77042 for the following PROJECT: .RFQ No. CIP 23-562 Brazos County Medical. Examiners Office The COUNTY and (Architect) agree as set forth below. ARTICLE I (Architect) RESPONSIBILITY 1.1 (ARCHITECT)'S SERVICE 1.1.1 The (ARCHITEC'I)'S services consist of those services performed by the (ARCHITECT), (ARCHITECT)'S employees and the (ARCHITECT)'S .consultants as enumerated in Articles 2 and 3 of this Agreement. 1.1.2 The (ARCHITECT)'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The (ARCHITECT) shall submit for the COUNTY'S approval, a schedule .for the performance of the (ARCHITECT)'S services which may be adjusted as the Project proceeds and shall include allowances for periods of time required for the COUNTY'S review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the COUNTY shall not, except for reasonable cause, be exceeded by the (ARCHITECT) or the COUNTY. ARTICLE II SCOPE OF (ARCHITECT)'S BASIC SERVICES 2.1 DEFINITION Agreement Between County and (ARCHITECT) Page I of 19 BRAZOS COUNTY I Medical Examiners Office 63 PGeL.cota RFQ No. CIP 23-562 REQUIRED FORMS 2.1.1 The (ARCHITECT)'S Basic Services consist of those described in attached Exhibit "1" and incorporated by reference hereto — SCOPE OF BASIC SERVICES TO BE PROVIDED BY PGAL, Inc. TO BRAZOS COUNTY. ARTICLE III ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in attached Exhibit "1" as Additional Services are not included in the Basic Services. It is expressly understood and agreed that (ARCHITECT) shall not furnish any of the additional services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such additional services, which have been performed without the prior written authorization ofthe COUNTY as herein above provided. 3.1.2.1 Services which could possibly he required, but at the time of this Agreement were yet to be determined and which are not included in the Basic Services or Additional Services as identified and described in EXHIBIT "1", shall be considered Contingent Additional Services. A list of possible Contingent Additional Services that could be needed as the Project proceeds is included at the end of Exhibit "1". 3.1.2.2 It is expressly understood and agreed that the (ARCHITECT) shall not furnish any of the Contingent Additional Services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such Contingent Additional Services, which have been performed without the prior written authorization of the COUNTY as herein above provided. ARTICLE IV COUNTY'S RESPONSIBILITY 4.1 The COUNTY shall provide full information regarding requirements for the Project, including a program, which shall set forth the COUNTY's objective, schedules, constraints and criteria 4.2 The COUNTY shall establish and update an overall budget for the Project, including the Construction Cost, the COUNTY'S other costs and reasonable contingencies related to all of these costs. 4.3 The COUNTY shall designate a representative authorized to act on the COUNTY'S behalf with respect to the Project. The COUNTY, or such authorized representative, shall render decisions in a timely manner pertaining to documents submitted by the (ARCHITECT) in order to avoid unreasonable delay in the orderly and sequential progress of the (ARCHITECT)'S service. 4.4 The COUNTY shall give prompt written notice to the (ARCHITECT) if the COUNTY becomes aware of any fault or defect in the Project or non-conformance with the contract documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a bar or act to estop the COUNTY from exercising any of its rights under this contract. 4.5 Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the (ARCHITECT), obtain advice of an attorney, insurance AgrmnentBetween County and (ARCHITECT) Page 2 of 19 BRAZOS COUNTY I Medical Examiners Office 64 PGAL.COM RFQ No. CIP 23-562 REQUIRED FORMS counselor and other consultants as the COUNTY deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services ofthe (ARCHITECT). 4.6 The proposed language of certificates or certifications requested of the (ARCHITECT) or the (ARCHITECT)'S consultants shall be submitted to the (ARCHITECT) for review and approval at least 14 days prior to execution. The COUNTY shall not request certifications that would require knowledge or services beyond the scope of this Agreement. 4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit 1 incorporated by reference hereto — ITEMS TO BE PROVIDED BY THE COUNTY TO THE (ARCHITECT). ARTICLE V PROJECT COST 5.1 DEFINITION 5.1.1 The Project Cost shall be the.total cost or estimated costto the COUNTY of all elements of the Project designed or specified by the (ARCHITECT). 5.1.2 The Project Cost shall include the cost at current market rates of labor and materials furnished by the COUNTY and equipment -designed, specified, selected or specially provided 'by the (ARCHITECT), plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the work during construction. 5.1.3 Project Cost does not include the compensation of the (ARCHITECT) and the (ARCHITECT)'S consultants, financing or other costs which are the responsibility of the COUNTY. 5.2 RESPONSIBILITY FOR PROJECT COSTS 5.2.1 Evaluations of the COUNTY'S Project budget, preliminary estimates of Project Cost and detailed estimates of Project Cost, if any, prepared by the (ARCHITECT), represent the (ARCHITECT)'S best judgment as a design professional familiar with the construction. industry. It is recognized,. however, that neither the (ARCHITECT) nor the COUNTY has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices; or over competitive bidding, market or negotiating conditions. Accordingly, the (ARCHITECT) cannot and does .not warrant or represent that bids or negotiated prices will not vary from the COUNTY' S Project budget or from any estimate ofConstruction Cost or evaluation prepared or agreed to by the (ARCHITECT). ARTICLE VI USE OF (ARCHITECT)'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The COUNTY shall be the absolute and unqualified owner of all drawings., preliminary layouts, record drawings, 'sketches and other documents prepared pursuant to this Agreement by the (ARCHITECT) with the same force and effect as if the COUNTY prepared same. Copies of complete or partially 'completed mylar reproducible, preliminary layouts, record drawings, sketches and other documents prepared pursuant to Agreement Between County and (ARCHITECT) Page 3 of 19 BRAZOS COUNTY I Medical Examiners Office 65 PGAC.COM RFQ No. CIP 23-562 REQUIRED FORMS this Agreement shall be delivered to the COUNTY when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The (ARCHITECT) may retain one set of reproducible copies of the documents and these copies shall be for the (ARCHITECT)'S sole use in preparation of studies or reports for the COUNTY. The (ARCHITECT) is expressly prohibited from selling, licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written permission of the COUNTY. 6.2 All documents including reports, drawings and specifications prepared by the -; (ARCHITECT) pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the (ARCHITECT) for the specific purposes intended will be at the COUNTY'S sole risk and without liability or legal exposure to the (ARCHITECT). Any such verification or adaptation will entitle the (ARCHITECT) to further compensation at rates to be agreed upon by the COUNTY and the (ARCHITECT). 6.3 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the (ARCHITECT)'S reserved rights. ARTICLE VII TERAHNATION, SUSPENSION OR ABANDONMENT j 7.1 This Agreement may be terminated by either parry upon not less than fourteen (14) days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the (ARCHITECT) shall be compensated for services performed prior to notice of such suspension. 7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14) _ days written notice to the (ARCHITECT) in the event that the Project is permanently abandoned. If the COUNTY abandons the Project for more than ninety (90) consecutive days, the (ARCHITECT) may terminate this Agreement by giving written notice. 7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of services after completion -of the immediately preceding phase, the (ARCHITECT) may, after giving seven (7) days written notice to the COUNTY, suspend services under this Agreement. 7.5 Failure of the COUNTY to make payments to the (ARCHITECT) in accordance with this - Agreement shall be considered substantial nonperformance and cause for termination. 7.6 If the COUNTY fails to make payment when due to the (ARCHITECT) for services and expenses, the (ARCHITECT) may, upon seven (7) days written notice to the COUNTY, suspend performance of services under this Agreement. Unless the (ARCHITECT)_ Agreement Between County and (ARCHnEC1) Page 4 of 19 BRAZOS COUNTY I Medical Examiners Office 66 PGAL.COM j RFQ No. CIP 23-562 REQUIRED FORMS receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the (ARCHITECT) shall have no liability to the COUNTY for delay or damage caused by the COUNTY because of suspension of services. 7.7 In the event of termination that is not the fault of the (.ARCHITECT), the (ARCHITECT) shall be compensated for services performed prior to termination, together with Reimbursable Expenses, if any, then due. 7.8 TERMINATION BY THE OWNER FOR CAUSE 7.8.1 The Owner may terminate the Contract ifthe (ARCHITECT): 7.8.1.1 persistently or repeatedly refuses or fails to adhere to the schedule approved by Brazos County, 7.8.1.2 fails to make prompt payment to Subcoiractors in accordance with the respective agreement between the (ARCHITECT) and the Subcontractors; 7.8.1.3 persistently disregards laws, ordinances, or rules; regulations or orders of a. public authority having jurisdiction; or; 7.8.1.4 otherwise is guilty of substantial breach of a provision of the Contract Documents. 7.8.2 When any of the above reasons exist and the Owner believes that sufficient cause exists to justify such action, the Owner may, without prejudice to any other rights or remedies of the Owner and after giving the (ARCHITECT) seven (7) days written notice, terminate employment of the (ARCHITECT) and may, subject to any prior rights of the surety: 7.8.2.1 take possession of any and all drawings, notes, plans, specifications, or other documents produced for this contract by the (ARCHITECT); 7.8.2.2 accept assignment of subcontracts pursuant to this contract; and 7.8.2.3 finish the Work by whatever reasonable method the Owner may deem expedient. 7.8.3 When the Owner terminates the Contract for one of these reasons stated, the (ARCHITECT) shall not be entitled to receive further payment until the Work is finished. 7.8.4 If the unpaid balance of the Contract Sum exceeds cost of finishing the Work, including compensation for the Engineer's services and expenses made necessary thereby, such excess shall be paid to the (ARCHITECT). If such costs exceed the unpaid balance, the (ARCHITECT) shall pay the difference to the Owner. This obligation for payment shall survive termination of the Contract. 7.9 SUSPENSION BY OWNER FOR CONVENIENCE 7.9.1 The Owner -may, without cause, order the (ARCHITECT) in writing to suspend, delay, or interrupt the Work in whole or in part for such period of time as the Owner may determine. 7.9.2 The Contract Sum and Contract Time shall be adjusted for increases in the cost and time caused by suspension, delay, or interruption as described in this contract. Adjustment of the Contract Sum shall include profit. No adjustment shall be made to the extent: 7.9.2.1 that performance is, was, or would have been so suspended, delayed, or interrupted by another cause for which the (ARC -HI TECT) is responsible; or 7.9.2.2 that an equitable adjustment is made or denied under another provision ofthe Contract. 7.10. TERMINATION BY THE OWNER FOR CONVENIENCE 7.10.1 The Owner may, at any time, terminate the Contract for the Owner's convenience and without cause. Agreement Between County and (ARCHITECT) Page 5 of 19 BPAZOS COUNTY I Medical Examiners Office 67 PGAL.COM PFQ No. CIP 23-562 REQUIRED FORMS 7.10.2 Upon receipt of written notice from the Owner of such termination for the Owner's convenience, the {ARCHITECT) shall: 7.10.2.1 cease operations as directed by the Owner in the notice; 710.2.2 take actions necessary, or that the Owner may direct, for the protection and preservation ofthe Work; and 7.10.2.3 except for Work directed to be performed prior to the effective date of termination stated in the notice, terminate all existing subcontracts and purchase orders, and enter into no further subcontracts and purchase orders. 7.10.3 In case of such termination for the Owner's convenience, the (ARCHITECT) shall be entitled to receive payment for Work executed and costs incurred by reason of such termination, along with reasonable overhead and profit on the Work not executed. ARTICLE VIII NUSCELLANEOUS PROVISIONS 8.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms of this Agreement shall be in Brazos County, Texas. 8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitation shall commence to run not later than either -the date of Construction Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion of Construction. 8.3 The COUNTY and the (ARCHITECT), respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement. Neither the COUNTY nor the (ARCHITECT) shall assign this Agreement without the express written consent of the other parry. 8.4 This Agreement represents the entire integrated agreement between the COUNTY and the (ARCHITECT) and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the (ARCHITECT). 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the (ARCHITECT). 8.7 The (ARCHITECT) shall have the right to include representations of the design of the Project, including photographs, among the (ARCHTTECT)'S promotional professional materials. The (ARCHITECT)'S materials shall not include the COUNTY'S confidential or proprietary information, if the COUNTY has previously advised the (ARCHITECT) in writing of the specific information considered by the COUNTY to be confidential or proprietary. 8.8 COMPLIANCE AND STANDARDS. The (ARCHITECT) agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto and shall use that degree of care and skill commensurate with the (ARCHITECT) profession to Agreement Between County and (ARCHUEC) Page 6 of 19 BRAZOS COUNTY I Medical Examiners Office 68 PGeL.COtd RFQ No. CIP 23-562 REQUIRED FORMS comply with all applicable state, federal and local laws, ordinances, rules and regulations relating to the work to be performed hereunder and the (ARCHITECT)'S performance. 8.9 INDEMNIFICATION: (ARCHITECT) shall save and hold harmless the COUNTY from and against any and all claims and liability due to activities of the (ARCHITECT), its agents or .employees, performed under this Agreement and which result from any negligent act, error, or omission of the (ARCHITECT), or of any person employed by the (ARCHITECT). The (ARCHITECT) shall also save harmless the COUNTY from and against any and all expenses, including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise, resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the (.ARCHITECT), its agents or employees. 8.10 LIQUIDATED DAMAGES: It is acknowledged that -the (ARCHITEC'I)'s failure to achieve substantial completion of the Work within the Contract Time provided by the Contract Documents will causelhe COUNTY to incur substantial economic damages and losses of types and in amounts which are impossible to compute and ascertain with certainty as a basis.for recovery by the COUNTY of actual damages, and that liquidated damages represent a fair, reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such delay, the (ARCHITECT) agrees that liquidated damages may be assessed and recovered by the COUNTY as against (ARCHITECT) and. -its Surety, in the event of delayed completion and without the COUNTY being required to present any evidence of the amount or, character of actual damages sustained by reason thereof, therefore (ARCHITECT) shall be liable to the COUNTY for payment of liquidated damages in the amount of -one-hundred dollars ($100.00) for each day that Substantial Completion is delayed beyond the Contract Time as adjusted for time extensions provided by the Contract Documents. Such liquidated damages are intended to represent estimated actual damages and are not intended as a penalty, and (ARCHITECT) shall pay them to COUNTY without limiting COUNTY's right to terminate this agreement for default as provided elsewhere herein. ARTICLE IX PAYMENTS TO THE (ARCHITECT) 9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES 9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic Services shall be made monthly and shall be in proportion to services performed that month within each phase of service. 9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the (-ARCHITECT)'S statement of services rendered,. or expenses incurred, payment on account 'of the (ARCHITECT)'S Additional Services and for Reimbursable Expenses shall be made monthly. 9.3 PAYMENTS WITHHELD 9.3.1 No deductions shall be made from the (ARCHITEC'I)'S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the Work other than those for which the (ARCHITECT) has been found to be liable. AgrewiM Between County and (ARCHITECT) Page 7 of 19 BRAZOS COUNTY I Medical Examiners Office 69 PGAL.coM RFQ No. CIP 23-562 REQUIRED FORMS 9.4 (ARCHITECT)'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses pertaining to Additional Services and services performed on an hourly basis shall be available to the COUNTY or the COUNTY's authorized representative at mutually convenient times. 9.5 LIMIT OF APROPRIATION 9.5.1 Prior to the execution of this Agreement, the (ARCHITECT) has been advised by the COUNTY and the (ARCHITECT) fully understand and agrees, such understanding and agreement being of the absolute essence to this Agreement, that the total maximum compensation that (ARCHITECT) may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the (ARCHITECT) hereunder, shall not, under any conditions, circumstances or interpretations hereof, exceed the sum certified as available by the County Auditor in the Auditor's Certificate attached hereto. ARTICLE X BASIS OF COMPENSATION The COUNTY shall compensate the (ARCHITECT) from funds obtained through current j revenue of Brazos County as follows: 10.1 BASIC COMPENSATION 10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as follows (In accordance with the attached Exhibit "l" incorporated by reference hereto, SCHEDULE OF FEES.): 10.2 COMPENSATION FOR.ADDITIONAL SERVICES 10.2.1 For Additional Services of the (_ARCHITECT), as described in Article 3, compensation shall be computed as follows (In accordance with the attached Exhibit "1" incorporated by reference hereto, SCHEDULE OF FEES.): _ 10.3 COMPENSATION FOR CONTINGENT ADDITIONAL SERVICES 10.3.1 For Contingent Additional Services of the (ARCHITECT), as described in Article 3, compensation shall be computed as follows: (In accordance with the attached Exhibit "1" incorporated by reference hereto, SCHEDULE OF FEES.): 10.3.2 Payments shall be made by the COUNTY in accordance with Texas Government Code Chapter 2251. The COUNTY shall pay the (ARCHITECT)'S invoice as approved by the COUNTY's designee within thirty (30) days after the COUNTY'S designee's approval of the same, provided that the approval or payment of any such invoice shall not be -� considered to be evidence of performance by the (ARCHITECT) to the point indicated by such invoice or of receipt or acceptance by the COUNTY of the work covered by such - invoice. ARTICLE XI OTHER CONDITIONS OR SERVICES 11.1 INSURANCE 11.1.1 The (ARCHITECT) shall file with the COUNTY a Certificate of Errors and Omissions Insurance having minimum limits of One Million and No/100 Dollars ($1,000,000.00) for Agreement Between County and (ARCHITECT) Page & of 19 BRAZOS COUNTY I Medical Examiners Office 70 PGAL.coM RFQ No. C I P 23-562 REQUIRED FORMS each occurrence and annu 0.11M ($1,00.0,000.00 aggteg*.andNd/.1Q.GD ,Such Errorsexcess and Omissions Insurance shall have a -deductible nb� in e ce s of Two Hundred Thousand and -No/100 Dollars ($2-00,000-.00) self -insured. 'Such Certificate shall bear 'the 6ndoiserneitt "Xdtlo be canceled Without thifty -(3.0), days Pil Or notice to: BRAZOS COUNTY, TEXAS." The (ARCHITWT):.shall inlinftk-mi the Eitors and omissions Insurance at all -times this ,ts ,effect Agreement " 1 5' and fora period of five (S) otit% years after completion of the Project. Failure-tomaintain'the required insurance shall be deemed. -to -be a material bioach.of this Agreement. 11.12. The (ARCHITECT) shall also provide, Worker's. Cdmpensation, automobile and .comprehensive genbr41 liabitity. policies. dks. The (ARCHITECT) shall d6liva the .insurance certificates - to the COUNTY. T1he -coverage prpv14,d -her.e.in shall contain an eiidMemeni providing thirty (30) days notice to the OWNTY-prior to any cancellation of coverage. Said coverage shall be written by an,iiisurer acceptable to the, COUNTY and -shall be in a * I form acceptable to the COUNTY.. 'if the (ARdftTE CTY-has -aftd.dldd ksrallowed tb lapse i :any of -these insurance.policies- then. the COUNTY ply f6f such, insurance, and tray hold -the amqpht. of such payment out: of'the (ARCRIT-EQTy.p fees or be• otherwise reimbursed. Failure -to maintain the%requir-ed insurance shall be deemed to be-amaterial breach.of this Agreement-. 11.2 PERIODS OF SERVICE 11.24.1. The (ARCHITECT] shall 1?egin work .immediately upon :receipt of the Notice to - Proceed in writing: by the COUNTY- or the.COUNT—Y's designee. The project will proceed, dccbrding,36 the schedule shown in. Exhibit "P. The schedule -makes certain assumptions regarding: review processes and other -abtiviities that ate beyond the control -of the.(ARCHOEIPT.). 11.2.1.2 Working days shall be defined as'standard workdays between Monday and Friday, 3 . exclusive- of holidays. ices. Delays 1-1.2.This schedule assumes an .orderly progression of th6, (ARCHITECT)IS. services. 'beyond the. control of the (ARCHITECT) may be cause for extension of -this period of .service, in 'which case the (ARCHITECT) shall submit mit in writing io the COUNTY its . W of thirty (30) calendar days prior to the -end of-%e request. ton a minimum nd for..such extensions s affected service,period. 11.2-2- 'If the COUNTY has requested: sigriiflca t modifications or changes in the .general scope, ,extent or charactqr -of the Project, the time or: of the (AkCHTtCT)'S .serviceg shall be adjusted: equitably. '11.3 ;STATEMENT OFCONFLICTS OF-INTR-E'ST(IF ANY) 1-1.3.1 'The (ARCHITECT) or key erftpi6yees.thay h idgaf4ifig these services and an f have ii plan , or. " the conflict(s), Nate that Brazos CoWity. may. in its sole discretion determine . Ing whether or not a conflict .disoualTies a firm, -4nd/or-whether or not a conflict mitigation. plp is acceptable. 11.4 SYSTEM FOP, AWARD . AW. . MANAGEMENT 11.4..1 (.AROHITF,"I .and its.!?iiiibipals-ghall.ii6.t'be-d-ib.amd.dorsuspended nor ot-hery &.Aonthe Excluded. Partis List System (EPLS). -as'itg principals -are not listed ;(or'not debarred) through the System for Award Management (www--&AM-&o_ Agreement Between Cotnty-and (ARCIETECI) Page 9 of 19 BPAZOS COUNTY I Medical Examiners Office 71 RPQ No, CIP 23-562 PGAL.COW REQUIRED FORMS 11.5 EQUAL EMPLOYEIVIENT OPPORTUNITY (2 CFR 200 APPENDEX II (C) AND 41 CFR §60-1.4(b)) 11.5.1 Except as otherwise provided under 41 CRF Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-4.1(b), in accordance with Executive Order 11246, `Equal Employment Opportunity" (30 FR 12319, 12935, 2 CFR Part, 1964- 1965 Comp., p. 339.), as amended by Executive Order 11375, "Amending Executive Oder 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 11.5.2 41 CFR 60-1.4 Equal opportunity clause. 11.5.2.1 (b) Federally assisted construction contracts. (1) Except as otherwise provided, each administering agency shall require the inclusion of the following Ianguage -as a condition of any grant, contact, loan, insurance, or guarantee involving federally assisted construction which is not exempt from the requirements of the equal opportunity clause: 11.5.2.1.1 During the performance of this contract, the (ARCHITECT) agrees as follows: 11.5.2.1.1.1 The (ARCHITECT) will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 11.5.2.1.1.2 The (ARCHITECT) will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. 11.5.2.1.1.3 The (ARCHITECT) will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee -or applicant or other employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. 11.5.2.1.1.4 The (ARCHITECT) will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section and shall post Agreement Between County and (ARCHITECT) Page 10 of 19 BRAZOS COUNTY I Medical Examiners Office 72 PGAL.COM RFQ No. CIP 23-562 REQUIRED FORMS copies of the notice in conspicuous places available to employees and applicants for employment. 11.5.2.1.1.5 The (ARCHITECT) will comply with all provisions of Executive Order 11246 of September 24, 1.965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 11.5.2.1.1.6 The .(ARCHITECT) will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of 'investigation to ascertain compliance with such rules, regulations, and orders. 11.5.2.1.1.7 In the event of the (ARCHITECT)'s noncompliance with the nondiscrimination clauses of this contract or with any of the said rules; regulations, or orders, this contract may be canceled, teiminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 -of September 24, .1965, and such other sanctions may be imposed and remedies invoked as provided -in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of.Labor, or as otherwise provided by law. 11.5.2.1.1.8 The (ARCHITECT) will include the portion of the sentence immediately proceeding paragraph (1) and the provisions of paragraphs.(1) through {8)- in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 if Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The (ARCHITECT) will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: l 1.5.2.1.1.8.1 Provided, however, that in the event a (ARCHITECT) becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency,. the contractor may request the United States to enter into such litigation to protect the interests of the United States. 11.5.2.1.1.8.2 The (ARCHITECT) further .agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: provided, that if the (ARCHITECT) so participating is a State or local government, the above equal opportunity clause is not applicable to any agency instrumentality or subdivision of such government which.does not participate in work on or under the contract. 11.5.2.1.1.8.3 The (ARCHITECT) agrees that it will assist -and cooperate activdly with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with equal opportunity clause and the rules; regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the .Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. 11.5.2.1.1.8.4 The :(ARCHITECT) .further agrees that it will refrain from dntering into any contract or contract modification subject to Executive Oder 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated 'eligibility for, Government contracts and federally assisted construction contracts pursuant Agreement Between County and (ARCHITECT) Page 11 or 19 BRAZOS COUNTY I Medical Examiners Office 73 PGAL.COM RFQ No. CIP 23-562 REQUIRED FORMS to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the (ARCHITECT) agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the (ARCHITECT) under the program with respect to which the failure or refund occurred until satisfactory assurance of further compliance has been received from such (ARCHITECT); and refer to case to the Department of Justice for appropriate legal proceedings. 11.6 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. 3701- 3708) (2 CFR 200 APPENDIX II (E)) 11.6.1 Where applicable, all contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at the rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provided that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts fortransportation or transmission of intelligence. 11.7 RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT (2 CFR 200 APPENDIX H (F)) 11.7.1 If the Federal award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 11.8 CLEAN AIR ACT (42 U.S.C. 7401-7671Qq.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. 1251-1387), AS AMENDED (2 CFR 200 APPENDIX 11(G)) 11.8.1 Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the CIean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Agreement Between County and (ARCHITECT) Page 12 of 19 BPAZOS COUNTY I Medical Examiners Office 74 PGAL.COM PFQ No. CIP 23-562 REQUIRED FORMS 11.9 DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689) (2 CFR 200 APPENDIX II (H)) 11.9.1 A. contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusion in the System for Award Management (SAM), in accordance with the OMB guidelines a 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contain the names -of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 11.10 BYRD ANTI -LOBBYING AMENDMENT (31 U.S.C. 1352) (2 CFR 200 APPENDIX- II (I)AAND 24.CFR §570.303) 11.10.1 (ARCHITECT)s that apply or bid for any award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes. place in connection with obtaining :any Federal award. Such disclosures are forwarded from tier to tier tip to the non -Federal award. 11.11 SEE 2 CFR §200.323. (2 CFR 200 APPENDIX 11(J)) 11.12 SEE 2 CFR §200.316. (2 CFR 200 APPENDIX II (K)) 11.13 SEE 2 CFR §200.322. (2 CFR 200 APPENDIX II (L)) 11.14 The Federal awarding agency must establish conflict of interest, policies for Federal awards. The non -Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass -through entity in accordance with applicable Federal awarding agency policy. (2 CFR 20.0.112) 11.15 The Federal awarding agency and 'the non -Federal entity should, whenever practicable, collect, transmit, and store Federal award -related information in open and machine- readable formats rather than in closed formats or .on paper in accordance with applicable legislative requirements. A machine-readable format is a format in a standard computer language (not English text) that can be .read automatically by a web browser or computer system. The Federal awarding agency or pass -through. entity must .always provide or accept paper versions of Federal award -related information to and from the non -Federal entity upon request. If paper copies are submitted, the Federal awarding agency or pass - through entity must not require more than an original and two copies. When original records are electronic acid cannot be altered, there is no need to .create and retain paper copies. When original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable. (2 CFR 200.336) AgreementBehveen County and (ARCHITECT) Page 13 of 19 BRAZOS COUNTY I Medical Examiners Office 75 PGAL.COM RFQ No. CIP 23-562 REQUIRED FORMS 11.16 CONTRACTING WITH HUB, SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS. (2 CFR 200.321) 11.16.1 The non -Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area films are used when possible. 11.16.2 Affirmative steps must include: 1 11.16.2.1 Placing qualified small and minority businesses and women's business enterprises on solicitation lists; 11.16.2.2 Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; 11.16.2.3 Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; - 11.16.2.4 Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; 11.16.2.5 Using the services and assistance as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and 11.16.2.6 Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (i) through (v) of this section. 11.17 Financial records, supporting documents, statistical records, and all other non -Federal entity records pertinent to a Federal award must be retained for a period of three (3) years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or pass -through j entities must not impose any other record retaining requirements upon non -Federal entities. (2 CFR 200.334) They only exceptions are the following: 11.17.1 If any litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involved the records have been resolved and final action taken. 11.17.2 When the non -Federal entity is notified in writing by the Federal awarding agency, cognizant agency for audit, oversite agency for audit, cognizant agency for indirect costs, or pass -through entity to extend the retention period. 11.17.3 Records for real property and equipment acquired with Federal Funds must be retained for three (3) years after final disposition. 11.17AWhen records are transferred to or maintained by the Federal awarding agency or pass - through entity, the three-year retention requirements is not applicable to the non -Federal entity. 11.17.5 Records for program income transactions after the period of performance. In some - cases, recipients must report program income after the period of performance. Where there is such a requirement, the retention period for the records pertaining to the earning of the program income starts from the end of the non -Federal entity's fiscal year in which the program income is earned. 11. 17.6 Indirect cost rate proposals and cost allocations plans. This paragraph applies to the following types of documents and their supporting records: indirect cost rate computations or proposals, cost allocation plans, and any similar accounting computations of the rate at which a particular group of costs is chargeable (such as computer usage chargeback rates or composite fringe benefit rates). Agreement Between County and (ARCHITECT) Page 14 of 19 BRAZOS COUNTY I Medical Examiners Office 76 PGAL-CO14 RFQ No. CIP 23-562 REQUIRED FORMS 11.17.6.1 If submitted for negotiation. If the proposal, plan or other computation is required to be submitted to the Federal Government (or to the pass -through entity) to form the basis for negotiation of the rate, then the three-year retention period for its supporting records starts from the date of such submission. ] 1.17.6.2. If not submitted for negotiation. If the proposal, plan, or other computation is not required to be submitted to the Federal Government (or to the pass -through entity) for negotiation purposes, then the three-year retention period for the proposal, plan, or computation and its supporting records starts from -the end of the fiscal year (or other accounting period) covered by the proposal, plan, or other computation. 11.18 CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IR^ SUDAN, OR FOREIGN TERRORIST ORGANIZATION PROHIBITIED (TEXAS GOVERNMNET CODE 2252.152) 11.18.1 A governmental entity may not enter into a governtnehtal contract with a company that is identified on a list prepared and maintained under Section 806.051, 807.051, or 2252.153. The tern `foreign terrorist organization" in this paragraph has the meaning assigned to such a term in Section 2252.151(2) of the Texas Government Code. 11.19 PROVISION REQUIRED IN CONTRACT (TEXAS GOVERNMENT CODE 2271) 11.19.1 In between a governmental entity and a company with then (10) or more full-time employees; and 11.19.2 Has a value of $100,000• or more that is to be paid wholly or partly from public funds of the governmental entity. 11.19.3A governmental entity may not enter into a contract with a company for goods or services unless the contract contains., written verification from the company that it: 11.19.3.1 Does not boycott Israel; and 11.19.3.2 Will not boycott Israel during the tern ofthe contract 11.20 The contract award is contingent upon the receipt of ARP Act funds. ff no sucli funds are awarded, the contract shall terminate. 11.21 .Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. (42 U.S.C. 6201) 11.22 TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 11.22.1 The sub -grantee,, contractor, subcontractor, successor, transferee, and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from .a program or activity, denying benefits, or otherwise discriminating.against a person on the basis of race, color, or national origin (42 U.S.C. §2000d et seq) as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also includes protection to persons with "Limited English Proficiency" in any program or activity receiving federal financial assistance, .42 U.S.C. § 2000d et seq., as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, and herein incorporated by reference and made a part of this contract or agreement. Agreement Between County and (ARCHITECT) Page 15 of 19 BPAZOS COUNTY I Medical Examiners Office 77 PGAL.COM PFQ No. CIP 23-562 REQUIRED FORMS _i I 11.23 THE FAIR HOUSING ACT, TITLE VIE OF THE CIVIL RIGHTS ACT OF 1968 (42 ' U.S.C. § 3601 ET SEQ.) 11.23.1 Which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability. 11.24 AGE DISCRIMIMATION ACT OF 1975 11.24.1 The (ARCHITECT) shall comply with the Age Discrimination Act of 1975 which provides that no person in the United States shall on the basis of age be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 11.25 AMERICANS WITH DISABILITIES ACT 11.25.1(ARCHITECT) shall not discriminate against a qualified individual with a disability and shall comply with the Americans with Disabilities Act, P.L. 101-336, 42 U.S.C. 12101 et seq. and any property promulgated rules and regulations related thereto. 11.26 CONFLICTS OF INTREST 11.26.1 GOVERNING BODY 11.26.1.1 No member of the governing body of the County and no other officer, employee, or agent of the County who exercises any functions or responsibilities in connection with administration, construction, engineering, or implementation of award between the Department of Treasury and the County, shall have any personal financial interest, direct or indirect, in the (ARCHITECT) or this Contract, and the (ARCHITECT) shall take appropriate steps to assure compliance. 11.26.2 OTHER LOCAL PUBLIC OFFICIALS 11.26.2.1 No other public official, who exercises any functions or responsibilities in connection with the planning and carrying out of administration, construction, engineering, or implementation of the ARPA award between the Department of Treasury and the - County, shall have any personal financial interest, direct or indirect, in the (ARCHITECT) or this Contract; and the (ARCHITECT) shall take appropriate steps to assure compliance. 11.26.3 THE (ARCHITECT) AND EMPLOYEES 11.26.3.1 The (ARCHITECT) warrants and represents that it has no conflict of interest associated with the ARPA award between the Department of Treasury and the County of this Contract. The (ARCHITECT) further warrants and represents that it shall not acquire an interest, direct or indirect, in any geographic area that may benefit from the ARPA ward between the Department of Treasury and the County or in any business, entity, organization, or person that may benefit from the award. The (ARCHITECT) further agrees that it will not employee an individual with a conflict of interest as described herein. 11.27 ACCESS TO RECORDS 11.27.1 The U.S. Department of Treasury, Inspectors General, the Comptroller General of the United States, and the Texas Division of Emergency Management and the County, or any of their authorized representatives, shall have access to any documents, papers, or other records of the (ARCHITECT) which are pertinent to the ARPA award, in order to make audits, examinations, excerpts, and transcripts and to closeout the County's ARPA contract with the Department of Treasury. Agreement Between County and (ARCHITECT) Page 16 of 19 BRAZOS COUNTY I Medical Examiners Office 78 PGAL.coM RFCQ No. CIP 23-562 REQUIRED FORMS 11.28 RETAINAGE OF RECORDS 11.28.1 Grantees or subgrantees must retain all required records for three (3) years after grantee or subgrantees make final payments and all other pending matters are closed. 11.29 TERMINATION FOR CAUSE 11.29.1 If the (ARCHITECT) fails to fulfill in a timely and proper manner its obligations under this Agreement, or if the (ARCHITECT) violates any of the covenants, conditions, agreements, or stipulations of this Agreement, the County shall have the right to terminate this Agreement by giving written notice to the (ARCHITECT) of such termination and specifying the effective date thereof, which shall be at least fourteen (14) days before the effective date of such termination. In the even of termination for cause, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the (ARCHITECT) pursuant to this Agreement shall, at the option of the County, be turned over to the County and become -the property of the County. In the even of termination for cause, the (ARCHITECT) shall be entitled to receive reasonable compensation,for any .necessary services actually and satisfactory performed prior to the date of termination. 11.29.2 Notwithstanding the above, the (ARCHITECT) shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of contract by the (ARCHITECT), and the County may set-off the damages in incurred as a.result of the (ARCHITECT)'s breach of contract from any amounts that might otherwise owe the (ARCHITECT). 11.30 TERMINATION FOR CONVENIENCE OF THE COUNTY 11.30.1 County may at any and for any reason terminate (ARCHITECT)'s services and work at Coullty's convenience upon providing written notice to the (ARCHITECT) specifying the extent of termination and the effective date. Upon receipt of such notice, (ARCHITECT) shall, unless the notice directs otherwise, immediately discontinue the work and placing of orders for materials, facilities, and supplies in connection with the performance of this Agreement. 11.31 INCREASING SEAT BELT USE IN THE UNITED STATES 11.31.1 Pursuant to Executive Order 13043,'62 FR 19217 (Apr. 18, :1997), Recipient should encourage its (ARCHITECT) to adopt and enforce on -the job seat belt policies and programs for their employees when operating company -owned, rented, or personally owned vehicles. 11.32 REDUCING TEXT MESSAGING WHILE DRIVING 11.32.1 Pursuant to Executive Order 13513, 74 RF 51225 (Oct. 6, 20.09), Recipient should encourage its employees, subrecipients, and (ARCHITECT) to adopt an enforce policies that ban text messaging while driving, and Recipient should establish workplace safety policies to decrease accidents caused by distracted drivers. I LM SECTION 504 OF THE REHABILIATION ACT OF 1973 11.33.1 As amended (29 U.S.C. §794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance. Agreement Between County and (ARCHITECT) Page 17 of 19 BRAZOS COUNTY I Medical Examiners Office 79 RFQ No. CIP 23-562 PGAL.COM REQUIRED FORMS This Agreement entered into as of the day and year first written above. The- undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolution extending said authority have been duly passed and are now in force and effect BRAZOS COUNTY, TEXAS (ARCHITECT) FIRM Duane Peters, County Judge Acting by and through the authority of the Brazos County Commissioners Court Attest: County Clerk Approved as to Form: Assistant County Attorney Agreement Between County and (ARCHITECT) BRAZOS COUNTY I Medical Examiners Office RFQ No. CIP 23-562 80 by: PAiA , P. F3oN N-87-�l� Principal Page 18 of 19 PGAL.COM REQUIRED FORMS CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing' business with local governmental entity This questionnaire reflects changes made to the. law by H.B. 1491, 80th Leg., Regular session. OFFICELISEONL-Y Thfs questionnaire-it.beirtg filed in awordence with•Chapter 176., Local Government Code Date Received by a person who has a.bdsihess relationship as defined by -Section 176.001(1-a) with a -local govemmental erfity and the person meets requirements under Section 176.006(a). By'law this questionnaire must be filed with the records administrator of the local governmental entity clot laterthah the 7th business dayaftetthe datethe::person becomes aware of -facts that require the, statement to.be filed. See Section176.o06, Local Government.Code. A person domrhits an offense if the person khowingly violates Section 176.006, Local .Government Code: An offense under this-sebtion is•a Class C misdemeanor. jj Name=of person who has a°business relationship with local governmental entity. N/A z ❑Check this box if you are filing an update to a previouslyfilled questionnaire. (The law requires that you file an updated completed 'questionnaire with -the appropriate filing :authority not .later -than the 7th business day after the date the -originally filed questionnaire becomes incomplete -or inaccurate.) 3 Name of local government officerwith whom filer has employment or business relationship. Name ofbfficer This, ection (item 3.ihdluding :subparts A, B, C & D) must be completed for each officer with whom the filer has an employrfient•or other business relationship as defined -by Section 176.001.(1-a), Local Government Code. Attach additional pages. to .this Form CIQ as necessary. A. Isthe local gbverriment officer named in this section receiving' or likely to receive taxable income, other than investment income, from the filer of the- questionnaire? Yes No B. is the filerof the questionnaire receiving or likely to receive taxable income, other than investment income,. from or at.the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity?- a Yes No C. Is the filer of this questionnaire employed 'by a corporation or other business entity wiithrespect to which the local govemment officer serves, as an officer or director, or holds•an ownership of 10 percent or more? 17 Yes F-1 No D. Describe each employment or business relationship with the local government officer named in this section. 4 05.09.2023 jj§n.ature of person doing business4lth the'gbvemmental entity Date Adopted 0612912007 BRAZOS COUNTY I Medical Examiners Office 81 PGAL.COM RFQ No. CIP 23-562 S 'REAL-TIMECIUNIECEN'r,ER-FO.RBRAZO.,COUNTY SHERIFF'S OFFICE , SERVICE CONTRACT B11AZO&COUNTY. PURO-I-ASING' , D r4W T C.�ji, . t?aqt No. CIP 2.3-6,02. 200 S. Texas-�Avo., 8ie-.3521 Bryan, Texa,51'77803 page I of fl pages Telephone (079) 56.1-4292 -GENERAL RE QUIREME NT FOR CONTRACT Tim Rhome agadt. authorized representativeof Avinext y "Contractor" willingly qttest iqbpiffirm(or deiIVer)-as per Exhibit,A for Brazos Co unty. to a1l'ofthe Hurthcragree!provisions: specifl at -ions contained :in tbi�; CgAft t.- -.- rdvizion-g-JOid. PROJECT- T. I M I, L` I NE Projedt will start ulion.ir"eceiving pur finse-order-and will be cOtnploted byS-0..pteniber'30,2 PREVAILINGWAGES RATES The Contra�t& shall be responsible fo.r'following all provisions of Chapter 2258 Government Code relating. io the payment -of pfev4iUftg wages,.. The wage rates io be used Are included in Exhibit B 6 ' 160 for each attached. A. Contractor or subcontractor- who. -violates this secfl�n shall pay' County P i worker employed for each calendar• day o.r part of the day thd- Worker. is paid,'les�s than. the: wage ate's. stipulated in:E xhibit B. ASSIGNMENT The successful offeror-4 -or otherwise transfer this'cdntrad without written permission . may not assigo.,-�ell 0, 'ounty Commissioners Court, Should there a change -in ownership or management; the ,f Brazos. C. . QW'owne . r I contract shall, be. terminated unless a., mutual agreement is. -reached• with the n' or manager to pontinuet1z0..t,ontTact with its present provisions and prices. AWARD. AN.D,.AE$-T QFFERfn Brazos Coiffity reserves -the: rigbt..to. aw. d-d-iis'..c6iitfact-on.tliebkst'sdt LOWPEST accordance.wifli thelawj of the State of Texas, to waive any foirnality or irregfflatity, to ffiake-awards -to- more than'.o2i offeror, to.roject.any or -'alf.b.ids. The County reserves the right to accept or.reject in part or in whole,: any ]Qs stibmitted, and to waive wiY technicalities forthebest interest of the County. BIDDERS RESPONSIBILITY It. is the bidder's sole tesponsiWlily-`to print and review all Pages of the bid. documerit, attachments, P questions at�d,fespftsbsj. addenda,:and s vecial_noticos. The: Ceffification of-Blid Form:m. st,be cohipipteO to,include 'full finn. nanie,.mailing 0.ores% telephone number,, email address, Vendor Th.k-46nifildation number and:sighed by , -an- an- authorized representativeof thb - f�rffi.. Failure to - -provide signature' on the Certification of Bid Form renders. bid rioniespongive.' Failure to complete. the -subraissloi,i, of all. required forms, including but;,. not .limited: to, the Reference Page, L.egislative Certification& Debarment forms), and any other (:including revised f Verification form; Quesfionnaires- (when applicable), Addenda specified forms or documents may 'be .grounds for rejection. of entire bid.. By submitting, a response to this'solicitation, the bidder! agrees to- comply with. H'B 129 5, Government Code 22-52.908'. Bidder agrees Cdiitract'No.-OP 23402 ARAZOZ COUNTY;: TEXAS. « , Fo t egAired, /sending -award, to.provide, Brazos County the Certificate_of Interested l.arties rnz 1295. as. renewal, amended or exteiided:.contract: �I-isit https;/lethics.state tx.us/whatsnaiv/elf`info_form129�:htcii. for more information. 'In. the event of a needed -charige 'in the. specificatians. sent to the .Bidder,, it is understood`that`till the locegoiiig.wems:,shalt apply'to-theraddendum:or•addenda.. CONTRACT OBLIGATION Brazos County Commissioners Court must award the. contract find Brazos. Couinty`Jjidge,..or'other. person authorized by. Brazos County Commissioners Court_,m, sign the contract before:it becomes brnding:ori Brazos Comity or the offerors.. Department heads:: re NOT authorised to -sigbr contracts for .Brazcis ;Couoty:•'Biriding contracts. shall remdm. in effect: until ;all . products and/or .services covered by this purchase have been:-saiisfaOtorily. delivered and accepted. ,.QUANTITIES The. quantities .specified in this contract are' estimates only, Brazos :County- does not guarantee to purchase any minimum. quantities or. services other than those ]fisted on a purchase order:. HOLD •HA'RWILESS AGREEMENT Contractor; the; successfiA.: offeror, :shall, indemnify. and. -hold Brazos''Coun11 ty-lipss .from t 11 claims:`for :personai.:injury, .death. and/or property dmag4 :resulting directly or indirectly. from coutracto%.'s. peiformaiice. Contractor shall procure: and matnttin;• with respect to the subject matter of"this bid;. sppropriate`:insurance:=coverage rncludirig, 'as ariuiiimum; 94i,lie liabiliq ;itrid property damage N- . adequate limits to cover. contractor's liability As.m y ar•.isc. directly or indirectly from work performed under terms of .this: contract., Certificafion of such coverage must. be, provided to Brazos:.County upon: request. INSPECTIONS-&: Ttf STING Acceptance of merchandise, :work;. and/or equipment provided shall. be made by :}3iazos County at the. sole-- discretion .of' the- Comnussionets Court y►rtien all. terms and conditions of the contract;' and specifications. have. been' -het- to ifs satisfaction, including the 'subdjjssion :to 'Brazos County of -any. nrrd all docunientation,:as may be required. 'Title and Risk of L08s:0 the goods shall not.pass to Brazos County until the County actually acedpts and -takes possession 0 •the goads .at the .point or points of delivery. ADDITION/MODZ°Fl[:CATION Off' L.00ATIONS'AI2'SERV,ICES . Drazos" County reserves the right to add locatidtis .as these additional .locations may be required. Locations to be'added may include, but not limited to, expansions or addytions',to-existing;facilities and acquisition: oc aoristiuctiaii of riew: properties, :In the. •event: that Brazos' Comity makes sigriific2►iit structural changes to, an exisfng_.facility that. impacts the contractor's cost Yn pinvid rig the senvices anticipated by this. contract'such change.may t e-e reaied as a•now-facility afid.'.thc-procedures,provided:for in this Sectibn may be followed in determining ari-appropriate ,l�rrce: ill- In.the eventBrnzos'`Countymwishes to -add other. loaations•to.a_group irride"r tlie'contract,:a quot cat.i n is be solicite�d.from the. incumbent cotntractor in. good standing for the group. ri which .the new location is appropriately situated. Contract No. CTP 23=642 BRAZOS COUNTY, TEXAS Page 3: of 1.1 P.ages In the event Brazos County shall. sell, vacate;'abandon, or otherwise dispose or terminate -a locatioq to, which the contract applies, all existing contracts for services 411 Ctif le `to .such locations the .portion :of this contrad.'tliat :applies' i:o .such locations is teirhi iAted. •All, remaining portions of the: contract will remain intact. Brazos:Cdunty will' endeaNw-to` give,the contractor written;notice of�suci 'termination of locations a m`inimurn of fih1i . ('30) days in advance: SUBCONTRACTING Any subcontracting must be approved .prior to commencement of -the Contract by .Brazos County. INVOICES & PA.YMENTS Payments :to ;contractors will. no.t be .made if the contractor'.cannot produce 4, Brazos County. Purchase Order. Contractor shall submit- ah. otiginal 'ifivoice. on .each purchase .order or purchase release after each delivery, indicating the 'purchase::order _number. lnyoices "must be.iterpizcd. Any invoice, which: cannot be verified 'by "th contract price and/or~ is -otherwissc incorrect; shall 'be c'otTected by .the contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided.. Brazos.County sl)all'not be required to pay for materials: or services described in the contract 'that -are not used or provided by the 'contractor in completion of the contract, Thin term supersedes any contradicting terms: throughout the.contract and/or any attachments. Brazos Coihify will pay on invoice with in thirty (30) days .upon.. receipt: of invoice- once all work. is complete aitci accepted, by .Brazos County.. Prior to .any- and all, payments; made :Far ,goods and/ar services provided under.. this .contract, the contractor. should ''provide ,their Taxpayer..I.denti ficat on 'Number. or Social Security numbct as applicable,' Tl is, irifo>+mation tnust'b'e' on fle with. Rrazos'Coutq Auditor's off ee.:1?ailure to provide 'this information may result in a delay in payment rind/or back-up withholding as required by the rnterial Revenue Service. PRICING Prices for all goods and/or services. shall be firm ;for -the duration of this contract and shall 'be. stated, an the Pricing/D.elivery Informati.ori form, Prices sht ll be all inclusive: No price changes; additions, or subsequent q,ualificutions will be honored during the course of the contract. All. prices must be written in ink or fypewritten. Pricing .on all transportation, ff6ibht, drayage ,and, otlier charges arc to be prepaid by the' conti-sctor and included in the' hid prices. If the're.are any additional of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate, ft items required and attendant costs or.. forfeit the right to payment :for such: items. Where unit pricing and extended pricing differ; unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise. stated in. this contract. Brazos County claims' exemption from all sales: aiid/ok use taxes., under. Te\as Tax Code § 151,309; .M amended. Texas Lim ted:Safes Tax Exemption :Certificates will be furnished upon written request to Brazos County Purchasing Agent. CbnfrAct-No. CfP 2$�02 .BRAZOS COUNTY., TEXAS GOVERNING FOR M5-- contract, yn-tile of conflict of part of this overall cont -t, Brazos Cou*'s. event Any A�y on visions, and he- v ict. between the terms, condi .conditions, sPTO- injerpretat�on- shall govern. �ftl t specificatims of this- contract-- and -any. . other terms, conditions, poovisions, and $p.e . cifiOations-provided-Qvided by the'cdritkat . t the. terms. Oftfifs contract shall supersede: 'F 'LAYVAND VENUE :G th OV RNING OmPetitlVe- bidding 0 Tex b g:Qv . ... --f . as'- specifica�yj.. ..e c em(. y --the'.8tale of This bid- solicitation is ed b the' requirements. Of the County Purchasing Act,. T��as Local Government ent C odd-§262.02l-.et so as. state..:and local, laws and regulafiqn!�.; with applicable fedicral, s Tors. .p the Siater amended. '0M q, these rdnidnts shall..be-, fully- governed. by'the laws Offeror is f4ther ad-vis'ed at qui of st and rel 4 decisions .6d Opinions of the..-Attomey Texas and. that Brazos: County may reque y.. on. advice decisio Pot&itidl - General of 'Texas and Brazos. Copnt�V Attoriie .and portion Of these'-requ#dhjkrIt$ y edneenifilg ent'Code., .vendors are advised they may have disclosure. requirement pursuant. to 7 6:kas Local GoVe M.m .Chavt& 176. This. law requires persons desiring to do business With the -COdisc-untY 10 lose; any gifts `that _ have -an. aggregate value in: excess bf.'V Q .-00 given. -tor any employee of the. ;County, County Official to County, -County -fie C offidial -the. Comnt� Q;fficial's family members or employment of Pny'-eM7PlOYee- Of -t- ii . 1 g-'th&-' month perio'd.. The: disclosure Of the-jCO O.Mci&s: fly members predediiia.t.welve fam during -Lbdal Government Code, 'M�d with the Brazos County Clerk. Refer to -Texas -questionnaire riips.i be y. Qapte, -176 for the- details of this law.. Bidder- qndcjstapds that Brazos County; is a government subject jf0imgtij(j" statutes: Venue. shall lie egeWi�OY'ih RMOs COunty;. -to Texas �tate-.-and Federal public n Texas, iotwift t0d i- ' :an.ythitg - to. -ibe coilt",my COMPLIANCE WITH LAW all state federal 611 complywithmunicipal -ordinarico. regulat The Contractbr's%workand materials sh -tie.,,;-hay.ifigi.iiti§dicticin- . ions,, and.."directions of insp*19TS-'appoffited by proper: authorities Aors to pedorm file work.- in -accordance al Thi�, Qontf6ctor' shall: perform and: - require 0 --.Wb'tontrk -In. of Te�kas-hnd the tt�ft�d.. .States and applical�le laws,. -.codes'," State-- 0 1116 Infileevent :611Y ;apply to. its employees; cdmpjiq6de with OSn�k arid other-.Aaws as their ap i _' p 8hall pr katiolis violate co any sudh - c6hdificins,of the-specif, I the -industry. en --co46'edjjdittdns The: Contractor- shall -foJrow. 411 applicable state and federal. I6ws,. n &I ordinances; Oriel 'guidelines concerning soi 1" erQ'sioh- and §&dimehtcontrol: lhrougjiout the Project and warranty.term. DISQUALIFTCATI O.N. OF 'OFFE . MOR, Upon signing this contract,-to.an offeror, offering to: sell supplies, materials. �servic�zs, -or equipment Brazos -County certifies that theoffetor has. not ViALted the aftfikust laws... -of 'this state todiflidd. in. Texas - Business and Commerde Code §15.01., et seq..., as aniended,..o fthefederal antitrust laws, and has,: not t9r or any -other person engaged in such communicated. directly- or indirectly'. ft.- id ad -to any b: in ..corftPet'i --that-collusion-exists among azos County believe8 line of business. Any'qr. 01 bids m# be rqjectod, ifto withdfaw.-a -the--offerors, irtwhi-ch the pdiocsare obvioitsly-unbalaft6o dinay be. reJ& ted. Requests Oval of the Agent. submitted bid or proposal are subject to the a0f CW'kt No. CIP 23402 BRAZOS COUNTY., TEXAS Page 5 of 11, Pago SEVE RABILPTY e r word of these requirements or 'the .If any section; subsection, paragraph, sentence, olaiis phrase o I . . I . - - specifications .shall be held invalid, such holding shall not. affect the remaining portions of these . na portions. would have and the specifications and.R.. is. hereby declared. -tliat. such. remaini been included in -these requirements and the specifications .though the invalid portion had been. omitted. SILENCE OF SPECIFICATIONS The apparent :silence of specifications 'as to any -detail, or the, apparent omission from it of a detailed. description . . . concerning artynpoint, shall.bev regarded as meaning: that only the. best commercial. Practice is -to prevail and -that. 6.nl y material . and workmanship of the 'finest quality are to be used. All interpretations `of speci . ficafions shall be. made- on thebasis of this gatehie.nt.. The items -furnished tinder' s 'fth6l6testptbd.itetijiprbdu'ci�-iontocomin CiAltradd-afid.shaflbeof this contract sball'be- a unused commercial . . - j(4 I fdrh ! g - , be higlipst. quality as to iisedf:and -workmanship. Mqnu. Mir& . i §hing these -items shall b experienced" in design and construdfion- of.such items and shall be' -an established supplief ofthe item. bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms in - therein, including warranties of offeror or if the offeror' -becomescommits acts of . insolvent or bankruptcy. Such right of ten-nination is in' addition to and hot n lieu of -any other remedies Whi*ch Brazos Comity may have .in low or equity. Default may be construed as, butnot limited to, failure to deliver the -proper goods and/or services Nvithin the proper amount of,tim,e, -and/or to properly perform any and lall` -services .required to Brazos County's satisfaction and/or -to meet all other 'obligations. and h n thirty (�'6) days written requirements. Brazos County may. terminate the contract without cause UPO notice - POLICY REQUIREMENTS FORCER-TIFICATE OF INSURANCE CONTRACTOR' S.INS,URANCE Certificate of The contractors) before starting work for Brazos County,must -furnish Brazos County. a C. a Insurance -or bftr- acceptable evidenba--ftom a reputable insurance- company or companies with an.A.M.. Best Rating .of AA (such. companies: to be acceptable to Brazos: County) licensed to write insurance in the state of Texas, showing. that the- cohttactoris covered by the ;insurance as follows: (1) Statutory Workers CompensidigiOnsurance -with Employers -Lighifty Insurance ir.i. the- amount of- il.000.000. In the event: any work: is .,sublet, the contractor' ' shall reqWre the �subcontractor sin-diakly to provide the same coverage and shall himself acquire -evidence of such coverage on. behalf of the subcontractor,'. Waiver of subrogation is required. (TLC: Sec. 401.011) Commercial General Liability Insurance with a & 1,000:000 Combined Singl'e.Limit- Th6 policy shall be .on the Comprehensive. General Liability. .1986/90 occurrence: form., and shall- include coverage for acts of,indepetioent contractors, and shall. name Brazos County -is an additional insured. Waiver of subrogation is required. No claims made policies will be acceptable without prior approval by the. Commissioners Court/Risk Manageinent; (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- Cj)ntrict Nd. CIP-114021. : BRAZOS: CO(INYTY'TEXAS !'age 6 of It Piges rwheth d,,- n6ii-Omned.bt hired. .propelled -vbh,i.i�ld.§..Us�-,Oine-otitidetioiywith.:t.he,conttact er. oWnP.., dd The Cert�ifjqatg, gf'lns a0ce III gh&d- tb� Bf azov'Po-untyl Shall. -contain a provision that. . . covePgelln. siieh esBall _:not b6-0affcefed orrxiateAaUy-_changed until least 30 -dayp' br written notice has been given to Brazos Cchinty. LIWTATIONS it 'The parties are aware -that there are constitutional and staftit6ry limitations on the. .4thority of Bl:4zQs . 'not limited- -to 0 'including; but -County 1�a � �4t& -, jr.ito c7er.taiv. tptm;�: -And -conditions of the. "Contract inch., disclaimers limitations of s the placement of Jjehs on Brazos ' County -property; -disc ers and. _authbrizzqtion af-A warranties;, dis'e'la'-imers and limitations of liabilityforr, damaggos;eWaivers, &elaimersaftd. limitations of : legal rights.-reraedies. requirements and processes; limitations of -periods to.bring Igg4l. action; grantingi t Missions of third parties; of control:litigation or: settltmehl to 'another party; liability for -acts or. o .. - . . — - _9 - d- c "fiodiality (collectively, the 'payment -of attorneys' fees; dispute --tesolution,' indemnities; -an Isocti ."Limitations"}. Any contract terms and conditions related to the Lim itations, -w-binding; ill not. be. c?A State 6(T-exds, - laws -and Constitution of the Brazos County excep folho.exient-ab-thorized by the COVERAGES/WAGES ITothing is:- contract-ghall be construed -as -making, BrazQs.QoUi1ty resa Ponsible:•for-Ahe payment of compensation `including be�aftb prop&..ty,,. motor T -vehicle, workers' and/or any. benefits:fo 'contractor d Ar -insurance- for - the an, b compensation',-Atobil ;#'- y construed: making,'... r c6tjnty� responsible far wages, qqdpindrij, Nothingg;in-th� contract &d'as .Brazos 4hd--.related`-.tTaV,&1'ex Wses. incurre&.bY the contractor; materials,..Iogistical�s-support, , gqpipm6h SOVEREIGN IMIMTAITY. The partieamunderstifid that. -Brazos -County does not waive or relinquish immwn—itybir-d6fensd on execution of this contract agqrits, and volunteers as. a result .Of.its ex p behalf of "itself,officers, employees,- and the performance of the covenants bbfitaiTied, herein: Further, Brazos County- !&,dot responsible, for 6fthig.cohttad. made wiihinthecoofse4nd scope any civil. liability,. that arises from any act or omission E undek. -any. Q civil liability the " of The. parties -tinderstandand agre�.-thqt do es ore s noVassume c ih 15 vidin services hereunder. - j aw'for the actions of *.the.:" o9ttactar providing sem-C NOTICES Noticps :shall be-mailed-16 the :addresses design dtod-jiereinor. -as MU'be. AP, igftgted jh. wtiting by the� pdttes fioft time to' andsha 11 `be- deemed _&o6vdd *lien sent- Postagp 'Prepaid 5 Mait to th& h110wing. add BRAZO&GOUNTY-l" Woz Q4 Couniy, T:cxas Dq#fte-Peter.5*0i'niz6s GDti1!tY,'Jdd' 0; South - T6x.jj.Avenue, $Ulie 332 Bryan,.Terns7.7903:. Contract No. CIP 23-602 BI, AZOS COUNTY, TEXAS Page 7 of 11 Pages. CONT.RACT.OR: Sales Contract Name: Phone Number: ,Billing Info: Jonathan Reed 979-846-9727 Krystal Bona Tim Rhome 979-595-2790 1400 University Dr E College Station, TX 77840 :FLSCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the, obligations of Brazos County are expressly contingent upon the •availability of funding for the obligations, contained. herein for the term of the contfact arid. aiiy...exteiisiong. and-rene vals thereto. WAIVERS No waiver "by either party hereto of any term. or- condition of this contract shall -he deemed or construed to he a waiver. of any other term or condition or subsequent waiver of the same term or condition'. ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and ,the. contractor and supersedes all prior negotiatio.iis, 'representations; or contracts, either written or oral.. This contract may only be amended by written instrument: approved -and executed by the parties. AVAILABILITY AND'RETENTION. OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by -.the contractor shall .be retained and, made available by the: contractor. for audit by Brazos County, h duly authorized representatives, the. -State of Texas (including, butnot limited. to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of -the United. States Government. Such records shall be returned by contractor and made available•for any time period required by state. or federal laws. if changes occur in the governing state. or federal. l��w,. regarding retention records, contractor shall comply with such changes. If .an. audit is' initiated. before the. expiration of such dm!z periods required. by -stiate or..federai law regarding>retention of records, the -contractor shall retain such records until the audit .is- concluded and all issues resolved. Contractor -shall provide Brazos.County-witli copies. of such audits that be conducted with respect to the contract. The requirements of Subchapter 1, Chapter 552, Government Code, may apply to. -this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply ,yi.th a requirement of that subchapter. This. provision is mandatoryand, may .not be altered or deleted,, as required by See. 552.372(b) of the 'Texas Government Code. AUDIT RESPONSIBILTY The contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit. directly related to the provision of this. contract: The contractor shall repay to Brazos County the full amount .received for duplicate billings; erroneous billings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may Contract No. -CIP-!3-602 BRAZOS COUNTY, TEXAS Page 8 of 11 Pages withhold any, money due and recover- through any appropri ate. method any money erroneously paid under this: contract if evidence exist&of lessahan ;full compliance with-thi:s contract. INDEYININCATION The contractor- shall defend, indemnify and 'save harmless Brazos- County grid all -its officers . agents, and employees from all- suits, actions, 'or claims of any- character, .name and. description including attorneys fees expenses brought for or on account of -any injuries or damages received -or sustained by -any person or. persons or property, .b}� or from the said contractor or his employees or by or. in consequence of any negligence in safeguarding the work, or through the use -of unacceptable materials in construction of the work, of by or on accotmt• of any. Oct of omission, the Worker Compensation Law or any other law, ordinance; order. or decree; and so much of the money due the said. contractor under and. by virtue. of his contract as shall be :considered necessary b- Brazos County limy be .retained for the use-. of Brazos .County,-orIn case -no mphey is due, -his, -sureties shall be held uhtil:suitor-suits, aetion.or actions, claim. -or, claims for injury or d-arnages as-.afbresaid shall have been settled- and satisfactory evidence ;to that. effect furnished `Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers,,:agents. and employees. in accordance with -this indemnification. clause regardless of whether - the injury or -damage is caused in part by Brazos County..,.its officers, agents or emplo gees; but only to the extent of fault of contractor. FORCE MAJEURE Neither party will be liable for any failure or delay in performing an obligation under this Agreement that is due to any of the following causes, to the extent beyond its reasonable control: acts of God, accidents, riots, war, terrorists act, epidemic, pandemic (including the COVID-19 pandemic), quarantine, civil commotion, breakdown of communication facilities, natural catastrophes, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, or generalized lack of availability of raw materials or energy. BRAZOS 'COUNTY; TEXAS. V.T-.C.A.;: LOCAL GOVYRNMNT--.0 jE eo0racfNb..C'IP 23-602 Vage:5 of I l pages THIS SECTIONMUSTBE COMPLETV D-VAI'LUIZE TO COMPLETE THIS SECTIONVILL. DISQUALIFY THE, BID. B,r.aios County shall refuse- to enter'in'to, a contract or.. other fransacti6n.-With =a P6000''IV 40. OW09:1 debt to the County-per--V.T.X.A 14ai Vc -03' rn -eui Codc_-'§2.62 0276., a. This refusal to. award a. contract to. or:,pnierinto &.1 =-Jsactibn N06�1!4 person,. pertains- W an appar-'entlow .bid;de'r"or'sti'*cce,5sAiI proposer that is indebted to the -County; includes: an 44V. idual. soI6. propidetorsfijp-, COrP!Dration; 'nonprofit corporatio.fi, pdftner§hip., joint Ve'litare, li'mitcd liability, company., and any other., entity :drat proposO or .ojh'er'Mso sedks to enter 'Into a CGDtract or other fi-allsao.tion with the County requiting - approval by'the Qdrnrbissioper'.s-C 0urt;. C, '=]Jebt shall indlu& _delinq'uent 'taxes;. flihes fees,: -dr dolihqpencies arising:. from written. agr& : ts4iflithe County. _Men- -d. Pribr- to award '0.. a -cont'l.,aci'-,bLy'the Cc.iii-imis-s-i"o"*n'e'i"s,,:,. Court, -the -P.ur.i,-Ii;asihg..'Depaitmen't- W-1 ll -reqa6st-a. §tatenidfit of -accijiffirfidin the:-l3tazd8 Qout�jy'fax'Offlce.;'. An' ';debt"' -,qs defined ;Abovt, that is -iv _cpuni. will b y reflected on the statement of _-pc e " documentedandplaced in the bid -file. The bid or prqposal Trom j� Q ."n with the debt pqyso shall be -consideeed "non -responsive" acid "hot resp-qnsibIc ".efinlinating- it. fromany further consideration .of ax.,Vard. f. These j)roV.jsibTfs shall, apply- to any. "person ."' owned, -partially o W*ned, managed, operated or represented by a Tersoih!?': i.T'ido.bted.to;�ilie'cpt.11lty. Please- list afl the harn0s of the. individuals that :have ownership, officers, manage. -.,and bqard of directors that you have .associated with your entity 2 below. Nanie Robert Orzabal Pres/CEO Richard Atwood VP/CFO John Crockett coo Sean Poole Business Systems Programmer "Contract:"No. "C1P 2.3=6p BRAZOS.COUNTY,-TEXAS: Pap-. O of 1 I. Pages LEGISLATIVE-CERTIIr'ICATI010 Brazos County.....federally mandated to adherefo the directions provided in the:President's Cxecutive-Order (EQ) 13224,:Executive Order ;o t Terrorist. inancing — Blocking :Propertyand Prohibiting -Transactions With Persons . Who Comtiiit,Threaten'to.Cominit; or StippoitTerrorism; effective 9/24/2001 and-any..subsequent-changes made to it via cross-referencing:iespondentsfvendors with the Federal General Services Acimutistratioit's,Escliided Parties List System (EP.LS,`httppJ/w,%�v.sam:gov), xvliiGh is:inc lusive•of the'U.oited States Treasury's Officeo_f Foreign Assets Control (OPAC} Specially, -Designated National .(SDN)-list. Respondent certifies that -the responding entity and its pr flct -als=are eligible to participate. Iff 8tis transaction and have not been subjected'to suspensio% debarmeiA or-similar.ineligibility determined -by any federal,_stateor localgoverrimerital entity and that.Res is.in compliance with the;State of.Texas. statutes:ind-rifles relating to.procurement"and that. -Respondent _is not listed of the federal gdiverninent's terrorism watch list as. described in Executive Order 1.3224.. Entities -ineligible -for federal procurement are listed at hops:/f%y sam"gov,The undersigneri affiinis.;tl a non d"ebarmenr statement abovz; thatthey are duly. authorized:.: execute. this:.contract.The company rep�esentittive below fiirther affirm§, that the company subm itting [his proposal, under the provision"s of Subtitle F; Title'l0, Government Code :Chapter 227l:; 1.. Does not boycottlsrael currently; and 2. Will.not boycott. --Israel during1he:term of the contract. .Pursuant to Section 2270.001, and 22-74.0.02 Te.os .Goverhment.Code: 1, "Boycott:[srael''•means:refusing_to deal wi. li; teiminating Business:activitit s-with, dr-otherviitse taking any -action diat-ts�intend- d to penalize,-inflict.economic liari1.ion, or limit commercial -relations specifcally. wit{i Israel, or with a person of entity doing bi siness-in_lsrael or -in an -Israeli -controlled. territory, but does -not include:an action made"orordinary.tlusiness,` ores; and 2 "Csimpariy' means a for.. profit, proprietorship; organization, association, corporation, partnership; jo ittventure; l''iiri ted pannersl p, limited Itab'ility"partnersitip, or -..any lititited-liability :company, including a_ Wholly owned stibsidiary,:ma-ority-owned, s[lbgldiary, parent company ot-affili . of those :entities or business associations thi i exist to make:a profit... I ff'Respcindent"is:requiired to -make a verification pursuant -to Sectioii2114.00?-of.the Tpxas. Government Code;. Respondent -verifies that`Respotident does not boycott, energy companies and will iiot boycott energy.companies..during the term of the Contract. If Respondent -does not;makethat verification, RA1pondentmust .so indicate i.n its Response and..state why.the certification.is not required: 4.. 1:f Respondent;°is required to .make -a verification pursuant to..Section "2274.002- of -'the Texas GovemmentC:ode, Respondent verifies tha(it.(l) does not.,have:a.practice, poiicy,.guidance, or directive that-:discriminates.agai- * . a firearm entity or Firearm ti ide.association and (2)will not discrim:mate during the term ofthe contract'agaiMt a firearm entity or filie%h ri trade ass ociation..If Respondent does• not make that verification; -R_ espondent-inust so indicate in its Respohse-arid state v]iy the veriftcati`an.is not:required. CoMpanyNar-e: AyineXt- tluthorized Company Representative: Tim Rho.me . Address: 1400 University Dr. E College Station, TX: 77840 Signature: 14te:_.06/26/2023 UP 23-602 Contract #: Contract No..C-IP 23401 BRAZOS COUNTY, TEXAS page I I of J I Pages CE� RTI]FICATION OF BID 0 that they are di.gy.aq further affirms the- r� -ddbqrrri0ht statenf6rit.,ab vef The under'sighed f . . . -debarment z 'dcir,. *aiyd that the thorized dA . collusion %vjtl�,ariy other ven execute thiscontr0t, tbafthis. bid. hqs:ft,6t beehp,(k.epare in contents of this bid have not.been conununfeated toanyother vehdbr ptior'to. ffie-offcialopening ofth s; b.id. Signed. By: Typed Nam.6: -Company Name: Email Address: Mai -ling Address: � /e&Mv, Tim Rhorne Avinext Rhome@avinext.com 1400 University Dr. E P.O.Box or Street Employer Identification Number: 74-2511528 'Title: GM Phone Nuffibdr: 979-595-2790 College Station TX 77840 City State Zip` * * A ..!C. mmis ners., Coqrtldn this d of 1023by cling the p.'bsifi6h of C, o Lk "T-q Lk•C) The followifig items should -be i:omplctcd:.an.d included in-yotir bid ubtriissidm Failure to hichi.de these. items will disqualify your bid". El VX:C.A.. Local Governmerit. Code 4262.0276 for Tax Vejifleation (PAGE 9). • Leg:thitive Certification & Debarment Veriflcatiofi (PAGK-14) • All -Addendums (if applicablei)* • Certification of Bid (PAGF,, fl) EX10:),kt. V�-: 4V,SAwy- NETWOhKWART The Ppr*m,. 6e,Wer SiO. 10.- i4od uw -`,College At0fdi3,.Tx 77.A4Q. Phaqw.91§4464727 Trevor:.LaMdown Brazos.Cdu6ty, - IT De'partMerit'. 205 East. 27th Street Bryan, TX;: . 77803 a knaffidn Reed' 079-595r2798 Ext N f 'Will-CallSYD et,36 days 31281-2023 1 C.0MTAM U19' TAW Contract c24201408.'- Mulfim'didia Rquiotnaht.,- 2 labor, for 1m§tW1zffl on 1 $62i110.0.0 $ 152,110.00 3 SER50690. 'Avinext'Day I Support 1 $2,406.06 $2,400.'00: 4 SER500866 Avihext AV. Mainsg'ed Services 36" .$125.00. $4j50;Qq SER1 00014; (j2.0),.AVln,ext.Project. Manager 120' .$.125-. 0 ..6. SER10067 (150)AVJnixt AIV*Teot I inician 11.4,2501.00.. 7- SER.1.000.8 (M . Avin.okt U§JdAN'Techniclan 56 6 $925.0'0 47,000.00 :, 0 SER100000 (4 -Av(next Lea�d-`A/V Ordgrainmer 40� $6A0000. :9 SERI 000 6)..Ayi6ex e gne'r� ��ad!-AN D signer -1,15 $160,00 52.560.00 10 Parts ;for Installation 1' 41.7-6,938:60. $176,938.6 0 11 LVSXU '(8) Chief LV.SXU C.Q. NEXSYS VIDEO WALL SYSTEM $023.26 $4..98.6!00 w i.0 RAILS -12 HD-RX-.4KZ-101-IG-B'Cre6ttonHD...RX;.4KZ6101,;1G-B DM- UteG 4K60 4-.4..* $3.19;56 Receiver for HDMIO Signal Extenslbn'bver 6Afx Cable; Walt Plate, Black .13 HD-TX-4KZ-10.1 Crestron HD-7X4KZ-.,l 0.1 DM Lltei:5,41<60 4.A.:4 Transmitter $264.00 . for HDMIQD: SiOnal Extension over CATx gable 14 CBL-81<�HDA 2- (p)--.C&tified HOMI 2.,I.Pable, 48 Gbps, 12 ft (3,,Vm)., V, -. 00 [Available May 516. 120221 16 CBL-8K:HD-.6 (23) deMied- HDMI2.1- Cable, 48..GbO§- 6*ft (1.8 m)' 23 '$49.70 $1,143.10 [Available May 516,.2622] 16 CP4N Crestroh CP4N.A-Series Contrbl.Syptem 1 $2A86.80 $2,106,80 -17 6511813 (5) DM Lite 4KO0-4:414. Receiver for HDMI -Signal . Extension .5 t284.90 over CATx Cable, ie 651,1808. (5) Cresiron Hb-tX-4K.Z-101 DM Litiit.41(66 4:4:4 51 $284.00 $1,420....00 TransMitterfor HIDMIS Signal'F-Aerfsloh over -CATx .Cable 6 $2,5.77�-30. $Z.,5.77 -1:9 TS-1070-" Tob.�h scre6oi, -10, 1 Black :- is no' -th, 30 '.20 AETRIA-LIC-VSN, UC�M6 for Aefria Network Manager for VSN only. 1.. $1,671-16 V-,67176 .21 AETRIA-S'RVi Aetriaappliance-600W RPSU (AETRIA-LIC-xxx). 05/08/23 12:1:9:43 Page f 3 t of Part P)escription C Qty I Prtce.1 at. Price] 22 AETRIAWC-PRO . Licensefor•AetriaWallControl pro -version 1 $5,1ii0;0.0 .$5;180.00 23 COMMI8S10NINGUS Datapath 2.days on site. commissidning'(.USA only)Op(iional.: 1 $5,250.00 $5,150.06 2 Please, schedule. with.DPNA•Support.45 days out. 24 ':Image2K 4 channeLHDMI graphics card 1 $1;772..00' $1,772-.00: 25 PremiuM5 Year. Premium service plus warranty. f6FS.years :1 $10;464.00. $10,46440' Service Plus 26 RARA01 . Pair of rack:ra1l5 ,: � � •1 :. $168:00 3168,00. 27 VislonSC-_HII4+/H (3);Datapath-Visi6n$C H04+/H 4..dhannel capture..card. 3. $2,632:06: $7,596 00 uv/HQMI adapters . 28 VSN1172--RPSU Datapath-VSN1112-RPSU 11 sfots +:Corei1 +.800W_RPSU. $9,131.76 $9;131.76 + 32GB RAM + 2=x 240GB.•SSD'+ Windows IQ 29 60.7. HY5HYJZ Domotz Official' I-taniware & NetWork Agent for•The :QDmotz t $129 00 11.29:00- Pro Platform• 30 JL675A#ABA ARUBA 6100 48 3 CL4 4SFP+ SWCH PL-W6 1 $3,4.50:OU. $3,450;00 31 R8_ N85A#ABi4 ARUSA t 000 480 CL4 4SFPSWCH U,:S. - ENGLISH 1 $2,200:00 $2;200.00 LOCALIZATION 32 DIGt-tJS62 LWG -DIGI-USB2 USB 2.0 EXTENDER SET .$498.87 $49&87 - 33 1000.36 (4) LWC-100036 EZ6RJ45 BOOT:CAT6 CLEAR 4. $0.17 .34 11108080034 (4) LWC;11 i b6d60034 RJ45 PLt)G SP8GCA,f6 _CLEAR 4� UAS. -35 2413=315M000 J4% Belden, 241.3'D'15A1000 CAT6 Plus Plenum_.Cable, 2314 4 $58t]:00. $2,320 00 Solid.BG, Unshielded, UTP,-CMP; FT6, 1000`-(304;8►ri), Reel4n-Boxy Blue- - .36 2413F�D:15Zt00-o Belden 2413FD1_5Z1006 CATS Plus P.leriurn Cable, 2 $0.00 M.00: - 314 Solfd BC; foifShielded, UTP; CMP,-FT6; 1060' -(304.8m), Blue - 37 RJ45-STP-L6 (1-2) LWC RJ45=STP-L6 CAT6.F/UTP RJ45 INSTALL KIT' 12 $5A2 $60.24 38 BGR-4532- iVliddle-Atlantic BGK4532 45SPI32D MULTIBAY 13Gf3 RK 1 $1,39160 . $1;392:60- 39 13GR-552FT-F.0 Middle -Atlantic 8OR-552FT-FC BGR.552CFM FPiN TOP 1- $601:.92. W01.92- .WIF6 -46 BGR-RR45 Midd[e Affafitic BGR-RR45-'45SPBGR ADDL RAILPAIR 4' $.1.35.95 . $135:9& 41 BSPN-45-32 Nddle Atiafdtic BSPN 45-32,45SP_32DP BGR _SIDE' . 1. 729.30: 9729 30 PANELS 42 CBS=BGf7 MiddleAtlantic.C6; -BGR BGR:CASTER.KIT WIHD/+/ARE 43 W LACE44-OP Middle Atlantic LACE-a4-OWP-11w.K4.314-W SLOT LACER - 1 $27.5,?2, -22- 44 RLNK-1-615V (2) Middle Atlantic RLNK 1615V 1.5A16:.OUTlP CTRL VPS 2. $4MW $858.06 45 UPS-OL3Wblk Middle Atlantic UPS=0L3600R OL UPS 3000VAt20V60HZ .$3,396.36 $3-,395.33 .46 VFD45A. Middle Atlantic VFD45A 45SPCURVED-VENTED FR DR 1: $553:74 $553-74 47 CHAIR-ADV1-B (4).MiddleAtlanticCHAIR-ADVI-B q $895.03 $3,580.12 .ChIAtR,ADVANTAG E;1, BLK 48 MM3-C-1W-BK (4) AAfddie-Atlantic MM3-C-120-BK MON 4 $302.64 $1,210.56 (fAT, 0 .CLM N,SI N GL- E; BK 49 .MM3-C 220-BK (4) Midd[e Atlantic ..MM3 C-220-BK-MON 4 .$509 60- $2.638A0 MT,DYiV, CLMN,DUAL,BK 50 VC=4819m;DT34 (2) Middle Atlantic VC-4819-DT34 VC48W/19D BAY 34 g $4;525.39 $9;050.78 DESKTOP 51 VC_-72194)7. 34 (2). Middle Atlantic-VC-7219-DT34'.VC72WI19D-BAY 34 2 $5;672.1,7 - $11,U44.34 DESKTOP 52 VCGC3624=GD (2).Middie,Atlantic VC-C3624 GDGAB STORAGE,36W 2 $1,343:57 24b bl) 05/08123- 1219'43 Page: 2 % 3. . A'��rt�nil9ir17SlAd•.sA 53 VCDT34 (2) Middle-Atlantia;UC0T;34. DEPTH:'.2. $0:00 $OAO 54 VC SP1;'19• (2)VIddie"AtlaritioVC=SPIA9 VG:P.AIR'$ID. E PANEL;.1,19D $830.57•, 81,661:14 55' VG=S$K (2);Middie.AffantcUI.EWPOINT CONSOLE SMART START' 2 $0:00 $0:00 KIT; I'N& AND HARDWARE- 56 UT028SP -BU. (24)'., PR'PC CAT;6.PERF 7FT:PKMOU101MOQlO- :24 113:45 $322.80 57 CJ68STGBU-24• 24PK MINI-COM,MOD,CAT6 UTP 8 PO.$ 8 WIR• MOQ24 1 $250.57' $25.0.57 58.. C.JS688TGY (.12)-MCMOD CAT6.:UTP 8P8W:SH.TG;GY 12 $1515 $181:.80` 59 CPPA72FMVVBLY 72P0RT :BLK:PATCH PANEL MOD FLUSH MNT'EA:. $212.28 1212 28 ,60 M77840-RHCB-RJ LINC AV Serviae•.R..aCk: 31ank 1 . $3000' . $3000 61: .VH56K-R (10.) 5aitmsdn:0 VH55R=R_DirectUt 1080p 10 62. VA2256:M11R (8� 2;2`' (21. 5"viewable) SuperCfear:LPS.FuII HD MoOfor, 8. 14*75;00 $1;400.OUl ' D.iial •Integrated .Spoakets.. . 63 VX32w. 76-MH.0 (4);:32 1080P IPS MONI.OR HDMI,DISPLAYPORT VGA 4; -$260:00 $11040;00.• DUALSPEAKERS.. .64 `CS-4000.Sines Wirem610:0S:4000'Sedes' 1 '$1,000;oQl: $1;00Q:00 65 SERMISC• Miscellaneous Parts 1 $2,200.Op 52,200a00 66' HDWMOUNT • Mounting Hardware $.1,.250;00 $1.;250:00 '67- HDWRACKLG Miscellaneous Rack:.Hardwafe =. Large; 1 -S700.00 $700c00: 68 .SHP10010 Freight 1 $5,980a)0• .$51;980.00 •60 WARM 3 Year.On=Site Warranty 1 $12,000.00 $12,000.00 Sub-rotal $229,048;60 Sates Tax_ $ti:0o Shipping $0.00 Total $229,048.60 QUOTES ARE VALID FOR 30 DAYS'FROM TH�.MATE-SHONN ABOV.E...PRICES SUBJECT TO GHAWE'- PRICES: BASED.UPON TOTAL -PURCHASE ALL. -SERVICES TO BE 131LLED A7 PUBLISHED RATES 05/06/23 12:1.9 43: Page. • THE TEXAS ALCM UNIVERSITY SYSTEM: 30.1 Tarrow Street; 2" Flaor College •Station, Texas;77840 Min itnu n.Prevailih, W_Oge Rate Cotrrity. ,B.razos CLAiSSIETCATI:ON T.F. NOTES Acoustic Ceiling_lnstallirr Asbestos Abatement Worker 13Q6. Carpepter Concrete— Pour and Finish 15;39: Crzne Operator .26.;40. Driver 14.47 T Dryxval.l_ histaller a:6,20' Electrician — Journeyman 25.70... Electrician —Apprentice .20;35 Elevator..,Mco' hanic-Journeyman 55183 Elevator Mechanic.— Apprentice 48.:10 ,Fire Prtiieetion — Controls.. 17,7.2 .Fire'Protectioh - Pipefiiter 20., ._F*OM!WOPk Builder 14,58 <Giazier 1:769.' HVAC iourrieyinan_ 251-09 HV.AC —..A p.'p- rellb da HVAC - Catitiois Insulator 16':01 lronivorker 1.7.42 L'aborer/flelper 12:73. .Mason Cclu}�ment Operator-:l:ht 14-,97 Equipmanc:'Op' efator—.Fleavy 16.76... .Painter 13,18 r _Pipeftte— Journeyman Pipef tter - Apprentice. Plasterer 15:51 Plumber—Jouriieyit ad 30.74. Plumber'=.Apprelitce_N._ Reinforcing Steel Worker Roofer Stone Macon— Terramo .Installer 13A8, Tile setter 1b;73: Waierproofer 14,9:1 Note: Listed minimum Prevailing N4age raie is the 1lnsehourly wage rate: including.fringes. BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Road and Bridge NUMBER: CC 2023 Town of MilGcan BIk4 Lot 1 R Final Plat and Variance Request DATE OF COURT MEETING: 7/11/2023 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ATTACHMENTS- Fite Name Plat Application Blk 4 Lot 1Rpdf Plat Blk 4 Lot 1R 2023-O6-Oi.pdf Variance Request Blk 4 Lot 1Rpdf Approval of the Final Plat of the Town of Millican Block4, Lot 1 R along with Variance Request pertaining to Brazos County Subdivision Regulations Article 7A.2 (building setback requirement); 0.9340 Acre, Elliot M. Millican Survey, A-40; Brazos County, Texas. Site is located in Precinct 1. Commissioners Court Karen Tyler 06/29/2023 False False $0.00 Descr' ttp ion I Application for Development Backup Material Plat Backup Material Request for Variance Backup Material OVM as mane Roane Peters Ante County Judge Brazos dount y road &.-BridgO.Offief 9617--.8H 21'Wqst 'Bryan. TX-77.4W T-de "h6nL-- (978i)-822=21-27- Fax -,(9797-75�-04 &6 untyk-gov Effi FiL-AT.-APPUG-00N SUBJECT PROPERTY INEORMATI.ON APPLICATION DATE':::May. 1-0 2023- I 0%ft fig S DIVISION , N . AM . E--. ot 4'TgW.. -W-MILICAN. QjgqT/ 013 L 117,1310ck -p. E .66ki 0,R.UQ0YqQ0; -2-9 exas. r,'V��p;�dAlMc 4,10WROF A #�*�#OKP3086,� R"5862 &R445864) IF ROW047'r TOTAL AdkENC .9 :E-- MI.TSAND EGIs, blTY'00" -F Tj. M.--qurO 4� PTYp Notification of p lic-'.t! from the-ApplIC4069. 'This .Applicatiqn 0,001M, tRmT ... dite. All hcompipte A0pItcqtIqnp vfkkl te rejected., P. MASTER PLAN TYPE OF APPLICATION', .-S - IJFIP PLAT--'PRE�QM ARY PLAN !MP 0 FINALPLAT 0 AM E" �p -AP -,PLlC4tlQN PURPOSE,: 0 HOMEM COMMERCIAL RENTALCOMMUN17 FLdbfP'LAjN' A.NYOF THEPROPERTY L 15 NA-FI;QQQ -'LAINPRT A YES AqK,q,0,00 pm.efit�t—hi tr6qq 'haard. bounday fqp�in.,d bhor.-.-"t.bog'��a used �y -b .-_dd;tb. llng food I 6:.pr -pqVel60nphjs ponsidared reasonable;and:acpp*e.fgrid4uldtoY"Pimosesind areOased on fios..scidritifle.2A engineering. dita n.rp!p occasions_§o*td,b-olcan, and flood NTiy,b--lide3sed.byman-made causes Issuance of'a Floodplain fidncd &o-"-n6tlm df- _ply -thidt ld�jg pt outside the Oia . 6� Lild e s -'Spwal �A the- Brazils Counrf -age N644�600- t ty-, POTMAirk-app -Fl9jod Dam o. n or tc6d damage: !"uor. . �M* UOMI ndt OW Wai3tltyzPi par '#L 9,11,0P a q, . e. gr anybllcor:br Braz0q. Qpunty in #.-,b eventifiooding.ot,16oa aamage.'ctc!0.a.qq W111 AM _ p:mqcTioW.6.dduR- IN.T.xD .1 -PF-W ..YES DQN' • AutodAD(.dwq.flIe).- .-(Em 'TO; P*@bn3P6scounb6cg0%i) -0i.1 ADCRFSSIi a ADO Atdo(Ab .(Dp5.IITkgN@b. sciioakgoi) _�+Y.•Ern,'6:?�-,.":':.,`+;;c •�+:��ii3 s�.x"lc, lZ�alrt vt•..� a.3� ti1•t,-,.iv -i -ii'x5•'n�K``e.i�.�;ii < ,<r 1 Ct, 1 44 ,y,.: f�` r Snt .. Y �' �' �v`r'' ya.. R ��'.�. .:•?.. a }a . afS• A.� �� t' Ya.a.n+ AP LANTINFORMAICIN rsv ��fick: ;!' :Ati, C . : aF !9S n4 r>NxT ..w e;, e'.?.� �� :. rcY{ ,7i;� -FIRM NAME: RAKKI.Investments CONTACT; -3ohn'Ctilvin. ADDRESS: 6031.Raymond Sfotzer 1'lei�vy. CITY: College.Station STATE-��Texas ZAP= 778.45 PHONE PAX; _ EMAIL: j y . 21ra.- ycl�.2tial i .t'x s^C: "iS7 +c. - v��; ,��'sY�o y`� �.U` ��Ek+"F"E `a� 9`� f `"-times?[ '� `-' Dt 4 � •�f'Fy"'1:' 12�P i2T�!�OtI1t:NEIN�ORMA'LIO ��.t���'� r a`• �'`��:�.�'�>� <•�`�-:::.�. `Cw.x..•. ,.a�=s,,`���_ �Y.n��.;.� »..� :3?s, t,-,. FIRM NAME: Saine; as Applicant _ CONTACT' ADDRESS: .Cny? STATES PHONE: FAX .EMAIL:= - fp "iG3'Cr�,=� :ray+•.-,'.'�'h;pn,:: :• �•••� F.`a v"3 -Y/i4 x•J 1 h:t J.•• 1`!S"i" y � 4 1Ei.. v. v'.,Ti.,'w"� � �.�V�F -�?, 4� � �h''A r%,y�• .... 3��4 � � ,�,y �;y^4 K ] - k `" x f 7�' r ,'+'Y.� d' 'Fi f-.. 1 iJr 4 � '(' � rti � f4�..:a � �}.�"9 - �i•.iv �r....�fi "' a 1 1 � <c::: Fr 1.�. n t:� iF:.^.'t:.� T.::S•,...m� . �:.?v .:.}"r3..;3;. FI.ftM"NAME: McClure•&.Broyvne EngineeringjSurveying;.Inc. . CONTACT: JeffRobeMm ADDRESS:' 1008' Woodcreek.Dr;, Suite 103 CITY: College Station STATE: fiexas ziP: •7.78�5 PHONE: 979-693=3838 Fes: EMAIL: jeT a alutebrowne:Com •.Y. y,r !4nv.. aYF is ��e %2': • ..-•�..a.:' _ _. �`C W - it -f'!R' N aalYY !LY '�y �1'1'7 �2i�1�4� V� u{ f' {hr /' �'T"�i 3'1 v'.l ^ lry• �. t YTY1 },(y M�J� 'SCIDVQR F A°iION s"dd;'�� • V`;,r,� f�} `�a�Ti t F r Gy7 L F Y!f\ ui Py.i F t fi k•"r-LR' aa: _: �-. 1. 10 et +Y'" rt��t1"�"' .: n.s tiS•oa'aieM %:u.� •.Y�.f: ,, t.81.�t•r.,.r_.7.. .,r._ ._.r ,C....�.:t -FIRM NAME: McClure: & Bro'W' Bngineering/,.Surveying; Inc. CONTtiCT_ . Gregory Hopcus ' ADORES$:, �1608.Woodcreek:Dr.,�Suite,lQ3 - cITX-. College: Station, STATE: -Texas. r?H.QNE: 979�b93=3838. Fax: • EMAIt: gh@mGclurebrowne.eoni ;YT- •d'a`fl7Y"iY',W. •itr,'R- .a:, ;3: r= d:- _�"i-.:i�ic 4'W:Yec-x'�._' "v=, .'.. S x,R•,,». P"+Yar '_ ji F. .1 ;1�• r i�'i' s'a '7,y, .i%A•f�T3i:Hc v `1' :t,1 r�2C l i-•�.'. '-4"+Y rt'.c— •''L�l yh�4c�'t... :ran�.i'i fi's•:iF'.;,?p'�:•: P'.(�'•'zs.� vVJX'Y%�Il v�'�'-•`f`1f�•:I t�S.l.���. i ..Y.y_Yti:H±'AL:nswrt'l �+v.r.tt FIRM NA1111E: .CONTACT: ADDRESS: CITY: STATE;. ZIP;: .PHONE: PM: EMAIL: -Oby affirm that I -arn't . N3.property Owner of record, pfff..th* Applicantis' organizatlionorlhusiness entity,,Ih?t aulmrliatlon m jj��Qjj. 1 cartif ^'the! the preceding information iA,.cqmple n... y signature, Ihaf been to*60tq r business in this -App has. d re sent the. Chvh0r,, orgiwiaflon o .1hig piapert isio of %swurite, and.lds un4orpt 1. s4r§0 t6.thd-.Deve1opmPnV%WM . n. yi -%dNATURE: PRI.. EDVAME:• C-D Uvi/I SIGNATURE: PRINTED NAME: DATE: Bjj fgnirfg:,jfijs. form, the Ovjrier 6f'th 1 6 0.rbl%dy, authorizes. - 8 . razos--County, io,begifi 0r'dbdddjftgs In iiccord . ahqCi.Mth1he:pToqpS4 for tlli� ty a. Mis )t in any way n 1746'orie of ihii A& The; M66r a4GovAbd'gd6 that �6binitslafi of an APplicatioa dqwnq . . tiobligate on A�pp� AOPI'Idaiion indIcated:0 _Hcaiion. na xegardl%. thiu- Aopricatlqn, th Aw. -may Mal A A - b 'tfib: County to approve; the AppR0409p.: and that althbtgh County,st, k a. th d M ion-j1hpt d nofcbfifoj�j i6the staffs facorriMendafi0n. 96M ionees Cou�=ynot-kllow,. � at a� may mak&'a final idecisi YMTER PLAN.� No.charge. M.,LIF1pqf PLAT: �100 PR)E1r0#JNARY PLAN: "$150.+ $*per lot $200 t, $20 pedot -AM� . NOING PLAT: $1 OCY FPO DATE APPL4 j0N.'0F_JCEIVED,tREJEGT DP- DAT,E�APPLICAT16�*ktbglVED-�--,--��1--�l'- • SIGNATURE: IGNATURE: w be R66610of this'Application by Brazos bounty doob,.jWt ptoMe. cdhfi'Non or acceptance 'of comp(et6,-App11catid0, iior"d6d it' 'a rma is WOr6ceasi. "V " dditIonal: Inform -n9i contained �jlcbtioh v�hlch,mayalso �e needed 44 9Paig q P t�� reqbItemeritt. or �0 Abn' p Application C I heck;Llst: .Copies. of finished plat with.Oftect!QPS (1fany): -'o Threej(3). h6rO copies to.. 131`0290 Q-O(AY :El Ond (i). .-pdf - c0Py`tQ- OM40S County ,0 One (1) dwg copy to Brazos COIJ* (He'alth - Nsiticit 0 one, (1) hard copy -to. Bra2os-C JoUnty b One Brazos (i) hard'. copy to o One (1) -hard copy to ld,cat Water District or 00di*0.aq Letters -o . f -approval: (to be serif :b,y the approving institution -directly to. Brazos County EeIginedrihft JQ Letter'froinE3rozos.-County Health ,.'District - For Qf.l-gite,,$OWgige...evaluati'o*4�*n*-: ❑ Letter from Bra4os,,Courity-9-11 ;.Foe. Road names. 0 Leber from Water District -or. Company.. -Stating water avallllability, etc. ;If ptoport.yis within I nanExtratetritoelai-jur.isdio#Ion,(E..T.4)of'-.a.City.:. 13. ApprQvqj!iotificationfeb.rn-apprOprW .0, ,.City. n :and further attests 'n, in 'the capacity :if any, 0, y detlghatO ,lidant. -attests that, they have signed, thl�. Applic0b fact' �' -h - - - a . t cdottflh d herein and any- attached •&6 tfuo and.. I ugl..,All that they have food document the statement 0 plat iubmittal. It. is. undeirtt6od. th_at: ,Applicants are. encourage ,thq,. County. Regulations p'rl.br' tQ.a(ny p submittal 1_ d,`totevieW County 0 . . .1 . . .. 'h Brazos. GOMM d or dated: .. until il; all' d _ curnents'llst6d -f .. Brazos -.thii Application Is not above. re' $0 at the 'Engifleerinig Office -and all applicable blanks are filled in. the Application -above., ,Every. .Simplified' Plat shall'incIude all: of the.folfowingi 0 71tIe.BJoc.kw.[Mthe fo.II - OW.iqg information: a ktime, address, telephone and eirriaii :address oftubdivider,. record6.d:OwheJr, Engineer And SUT.Voyor. & stvei�t hAmdtcWIIi be approved through. :0 Proposed name: 6f,Sub4V!s16h ' (Subdivision name, ats need to re Mciti ilArhe the: Braz,6s County 91.1..- retain oft'ifto SubdiVJ .El. Date of ptepark.ji-O n; .((ncludt the date of"dny revisions. on the-Pla-0 -11 Pgine4ls scale: -in feet. d Total area Intended to' b•0 iddy.0.16060 [3 Proposed. number of Lots -'to be 'developed'.. ❑ Re!-.0I*At 9r.Affietidiri rilstjph, or Absiradt name and hurfiter, ...g Plat, eiliting, Lot and 131op�,dq.sc.. N604. OrfOW. b brawn on:U" x 36!'. ighedt tosailb'qf I oo,_%et, per, 1.nch.gr Iarpr6 5ubdivision bound'airy"indle.ated b"y- heavy lines. Boundary must i6clod.d- - all of Pareot Trg.qtz 'C3 All horlzorit6l. control .and Vertical.elevations depicted -offth6- pIAt.,sh4IJ.'.,Oe tied to NAD83 and NAX(D 13 A vicinity map, drawn -at'. a scale:: appropriate sc p'ropriatd,to s,how -all: nearby- major . Roadways.. 664 sufficient in , 'ddtai . I'to'idenfify the; location pf`thd'pfO.pqse.0 04 h .Q' All adjacent propefty Q.W .. bf's. nsfmos, deed record, or Sub.diVision bldcic,,Apd Lot number,, -and existing, Ose.. 13' Ali parcels within the houb.dary of .the, Subdivision shall IJa9.0 a. Rfbckand Lot :number sh.6Wn thd. 10dii. of the:'plat drawing. 0 'Coqqty bqundaries, City- lim'its., Extraterritorial Jurisdiction '.(ETJ) bouhd4r-ioq, school, district boundaries and. Subd!Visib.n section. bnd/O*t phase b.oundaries. Road names and Right-Of-Waymildth. for all Roads_ (15xiMin and. proposed), 0 All -pidtitiq and proposed plat b.6Uhdary lih'es., P . hp.90'eiction lines, and' Lot• lihei with' bearings' and d I in e! n s 16. n s... - n •Ljfility- Services. -(W.4teif, wad.towai;Or, •elect'rical'i. -natural g.as., -cable, ONOO, :dtbl)- '[j Vipellnei::, label dom#OhY. WO VO , 1pmeand page. .0 All certification .laquagoat. found. in Appendik C. U •EasOmbritg and rights: -of -way shall be. dedicated PU ,Oted to -the, ,public:. The, dedidatiorl of all Easements 'i,liens:. The dedication shall bd.":adtbm pla hied Oyihie. !p[nd tighbs-6f-way, shall' be.'a6c6r�plIsh,dd,frei4,q Certificate: * *. of 1 bwne"rship and Dedip t! ri: Igqiguttge. found in. Appe.n.dik,'O.'The `and any .lien hold0 er�,dedlcatiofi, randrgis;tflctionig if any duly -ackfi6WIddg6d in the manner required for ac I. kn owlefdgemdnt'bf deeds., shall, also be provided. 11 All proposed Easern6pt route sNlll.be .0 and existing. of 'record. that �qye a designated b the 'plea iesponsiblefOr.. QO"rdincitirig. ahp.Wri Q'pleaf with and difili6h.016AS, ' The QW; O'er -s0ll be with .41yU t' y i5rovld�' "' I.ocafloh -of all Qtil' h Alli Providers th' e it.y Easements that, are s own.on 'tb.e,,Final Plat. b. Building - 8etback. Liho''is fox each p'T.6posp.d. lot'as defined herein. Fqt Subdivision's lacated within may be shown oh -t this a ,&E an Extraterritorial Jdfltdittlo'n (ETJ, he iWiri' or included : as a plat note. y R o metes and l5dUnds, desarlp.tion of the property to• be sUbd.v],00.4 shall bp -certified by a Registe r*6.4 lo rflag point � :and re 'ting bearings i�hd Professibbil Land Surveyor(:RPL8),. de66fib.ing a Opgl I a cl distances.. to a cornerof'the original lan.d grant survey of which -the. Subdivision is a part, according to the best. available .data. (Shown on drawing; nvt separate description) 0 All Subdivision external corners, angle points, points of curvature and points: -of tangency shall be set -by a •Registered .Professional Land 8urveyo.r (RPLS) before the plat,; s recorded and shall be: a TxDOT "Light Duty ;Setting" monument -with an .aluminum Qr rironze disk as 'specified in. Appendik C of the TxDOT :Suwey Manual of April 2011. Alternately, 56fh6ten.(5 Standard Alu.m1num -Base m.onumeiit (o'r equivalant 'as approved by the County Engineer) embedded and 'backfilled 'With ,apd may ,be •weed: All Daughter .L:ots,..Block's, an•'d rights-of"way within th'e Subdivision cohipactetl-sion shall .be f:U.11y monumant'ed in compliance with the -texas Bgard of Prof..essional Land `Surveyi_ng Agt and the';Board Rules set. by. •a Registered Professional Land Su,rve.yor (RPLS) before :the plaf is. recorded: C] Primary control poirif$or descriptions and ties to such control points,'to which, later, all. dimensions; .angles, bearings, Block, nurhb'efs; and similar .data. shall be .referred. The plat shall -be located With respect to., e. ,corner of the surveyor. tract, or ,an original cor:rrer of.. the.. original survey. ,of which it I$ :a. _part. All boundaries shall, be tied to a •County cant" of ifionu•ment.. Th'e' plat: n�ot8• regarding .Owner's �fe$ponsibilitles as found in Appendix :GA .if not. contained in the: Owner's •dedication: 0 'The On -sits Sewage Facility (OSSF) .setback as required by the:Brazos C.ounty Health'District. 0 The locati'or ,zone cl:a'ssification an'd panel Effective pofate• the 100-Year Floodplain as Wontifi;e.d on the. m,o.'st, current Brazos .Caunty`Flood Insurance Rate Map (FIRM),, published by'the Federal Emergency Management Agency (FEMA).. 13 If* there are. 'any areas within. the plat that :;include a FEMA-mapped Flootlplain. with :a Zone .A. classification, or if there exists Within or adjacent„to the plat any watercourses whose' upstream drainage: basin is larger than 64 acres, the: plait shall.-al's.o "show" 'the extent of the. 100'-Yeaf Floodplain .as determined by an -engineering .study under the seal .of a Registered Professional. Engine.er•, This study shall be sufficient in scope to determine and establish a..BFE for: all points :Within.the- plat. El BFE'�s •8hall be shown for all points. within th'e m plat; a$ deterined by the results •af" an en.gineerlh.g study. For plats where a. FEMA-mapped 'Floodplain' with a- Zone AE clas.sifioation exists within: -the plat,. the BFE established by the accompanying FEMA- published .flood study may be substituted for the. engineering study. EI •A minimum. lowest, finished floor elevation (1=FE) for ,B.b'ildi'ngs shall, be .established -for each Lot within th' plat..'Th s minimum :FFE shall be twelve :(11)) inches hi'gh:er than the. highest: spot elevatlo.n that is Located v►►Ithin five (5) feet: oufside tf�e per.im.eter of thee, `•B.uilding, of 'two=feet above the B'FE, whichever is hldhO, b If any areas within the plat ih,c.fude a 10.0-Year, Floodplain (a's 'determined by the results of an engineering.:study or :as established by FEMA)1 a benchmark shall ��be. -established by. the '.O.w'rler within 6. immediilte,ly: -adjacent to the 'boundary of the plat; The iocafion„ description aritl elevat o'n 'of- the: t ik. chm'atk • are required to, be ldentified o,n the face -of the -plat.. The ,elevation, of this lienchrrtark` shall utilize the. same, 'vertical datum as that used in -the -en•girieering :st4Oy to .determ:ine the F;FE. C7 A separate drawing co,ritainihd. both existing an'd'proposed'topog�apliic information. at 2-FT contour `interval's' along with• �th,e .plat boundaries, Easement locations (existing &. propos.ed:), ;and ,cu.lverts (.existing & Otbposed).. :Cl The certificatiori ianguage as found i'n Appendix C for both ithe -Commissioner's Dburt:apptoval and. the CbUnty C+lerk's filing certificate shall'be: logpte.d on the face.of the plat.. These signatures shall. be' obtained •after approval •by .the Brazos County Co , iligsloner's Court. 0 If apy Lot within -the plat, will., be s,'e'rved "by, .a well or - an pri-site .Sewage Facility (OS.SF), a -'letter must be provided by the Brazos Co.unty'Realth Distr`idt stating they' have'examined'the plat and 'that it is in compliance With 'the Brazos .CQL!h'ty "On' -site, Sewage' Facility (OS'SF) Regulations, Construction Standard's for On -site Sewage Facility (OSSF) Regulations as•published•-by the, Texas Commission o'n .Environmental• O'.iiWit. (TCEQ). This letter must be signed :by a ,ropteser tgtiv'o' Qf th,e District prior to Final 'Plat approval. 0 It the plat; � contains a: water WWI 's WI site, therhall �aof the TQEQ e .. depiction separation: requirements , . per-Tiffe 30, :Part j_Chhptor-R.'90 . , ,54 : b c . hapter'.0 Rule :§29D-.41,. IJ If rural route mailboxes :are. pt6P.Psed.. I the plat note as found' in Ao,'endi'x -G,,..2 fqr,pl, P.Orrfent. of;su-.Ch P mailboxes shall be:shdWn!qn the fbPei-of.1th-0 plati. If any areas 6f'th6 plat are- located outside. of all incorporated :areas, the plat, note as found J.' Appendix G.1 regardiri, . 0 the requi'rement 'to. obtain a uhi4*Q6 C.P.13*00Ment.Permit from the, Staiies. Counfflobdpjalh Administrator :prior to. locatinig or altering 4 structure or land shall be' plaOed on .'Ubd1v;Ai,Qn is .not `it the responsibility the. -0 to- assure. bat' the proposed name Af. the $ .is -Own,.r-'h- ki,with' Owner 0,*6c S�ibdivisions with. diffe'rent Sia�qfi6ns, are• considered Unique. Thd shall.. Aupli.catedll� .the bounty- Clerk's. fec0d . for verification;. 0, Driveway-'601Veets for. all . 'Lots4fia!,!:0.9- Oeslgned.-16y a Licensed` `Professional 'Engineer.. Transporta#bh (T. Q:T-;) [3 'if d6tttfn0es or driveways are..-propo.sed ffohtibg TeX... _,arimeni of 'With T*DOT:06, highways,: farm-to�-m r' her ..cbrifftilled a Wt., Roads, or '61 -copies of correspondence required to -b'e' -submitted with, the, Ff6li'aii . fiigty- 9t9ting that''the-generail eritra�06 bt dfNqWay Y ff . I T .: - . 'a . -within TxDOT't OU10e,lines., FprMgl approval of'the lziybdt, -0m TX.PQ Is tqqujred'- -co.nfl,guro�ion is .prior 1o: approval of Fln4l.,Pldt- t] 'The diarri.e.ter 'and '166gth, fot oq'c4, driveway- -culvert'-shall, tb shown, an- ,a- ,table, orr the plat. Thl' information shall also bepjacedin" "the deed restrictions for the Lots 1nthe, Subdivision. lom C] The- Owner shall provide a letter of serviceability'from an 'entity or entities providing ,*pt0f. .. 'tefyjdL or, a. lettpr. stating that, no servi6e, isAVallablo Wfthir! 300. fbet of -the Subdivis.1on:and 1pArtifylTo that the hots are iu1tabiej6r Privat6Wells.. proposed; Wj(hiri :the, RigU-ofMay including, but hp.t limited, :to; �irri'gatlon. Any proveme.n.ts PMP� . . ., ' " . �'. 11 1. . . ..,. landsctiplhg, sjd-6w,!Ikt;, S.Ljodivision identification. sighs, etc. shall -bp maintained in accordance With an ,executed license, agreement between -the. County tina the Owner. .11 This check, Ilzt: along with the required copied of the plat, sh .1 be submitted' to-1116'06,uht Ehol nI 60 for appfowil.. sdbs.urface and surface *titer drainage facilities;. `Location and. size of 611 existing'and., including water bo8ib6t On or "'immediately- -cidjacent to the sufject property and' detention basins, needed.' Cf All:existing aq.0 prj9pps-ed water -courses• or m an , rnEide"dr4ij drainage channels hannels afiall Qomm-Pn! Area. to.be:,.maihtai'n0aA* Owner.. Every Master Plan] Relirniftary'Plan shall include..all of -the f011oWin.9' 0. Title BIpck'Wifh the following :information: -a Name,; address, 'telephone zihd email 'a.0 . drOgg of Subdivider; :record.ed.,Owti6r'N Engineiet and .0 Pro -6 -of SubdiVISIdn. -(Subdlviiion name Street names ill.be. approved throug Fi pqse.d name. Braz-Os COOM9- R J. 0 Date of preparation:(incl'ude the, date 6f.anY revisions,on-t.he p.la,_n.'.): Q Ei g hiedr's sca]O in feet'. 0 total zrea intended to be deVe,1606& 0 P..roposed hifrnbor of -Lots to; be -developed 0 AWraqt fidm.e..-ati.d_. number.. 11 The Preliminary PPlan_ shall -carry the legend ".PRELIMINARY PLAN .FOR .REVIEW PURPOSES ,0 N UY". North arrow-. d Draw.n on;2,4" x 36" sheet -tq.§cp1p. of 1 bo-feetper- inch. or'larger_ Boundary must ih'qlu.dq,qJjl 9f Parent Vracf. 11 Subdivisf.6.6, bqqn-,d f..Y by .heavy lines.. �Q All horizontal control and vertical, elevations ions depildt_Od -Shall''. b on. the -plan a -tled,to-NAD83 and NAVD. 19.88 P.Ourn. *0.drawnvicinity map, dran .at .a scale 'appropriate to. - show- ail* .nearby major 'Roadways and Sufficient In- d : etail'to-identify-"the lob#tio,n ofthg-proposed plan. U 'Bibek .and Lot, hu.mbe�r,. deed' record, & 5 lyision .name;, All adjacent 'property `Owner's names;' Ubdi ,and'exi'Mifig . r 9 h the 0- All parcg.ls*;-WjtIiin th6,houndary. of the SubdiVJsi6h* shall hqve'a Block and' Lot numbe. '' hoWn o ' ' i` ' - d face: , ' .:t.h.p plan .drawing: q. of t 'd 'Co.uniy jbo:' u JndarleS, 'Ci y .1iffifti :Extraterritorial' jurisididti6h. .(EW) boundaries, school district bou'fida-f-14--drid. SdbdiVisibti section and/or phaie b6dfidatleg. 0 RQqd names and'Road, designation,(whether the 116ad,Will be -public- or p.tivately owned), paviefri-eqt fioth and Rig t-of-;Way width f6'f. 611 prdOpsed 'Roads within :anal -ail '.existing '-Roads abutting the pf?g, (Rrop".osed and .65dSting)- ction . ...... h 1 eari:ngs.and' 0 All exilsfffig. and .1an bO.t(!�#ry lines,, p.hase/ie 'fines, ail -Lot line's wit b dimeniMdfl,s, Et Utility ;Services. (water., wastewater, electrical, qat.urall. a$:,. cable., phoner, e1c.) (EXiiring. and 0;� d gggq�- of. labal company With n P I :..p. in The Preliminary Pfi3n..-(irWUdiftg the entire. Parent Tract if only SC ppttim -of -that tract is 'to;'be.! M '1�6ef, regdrdlds$,:. its aprotgp,. hPreliminary .-subdivided) sh6 * 11 b�O-sh'wri on a single stion an may also b6;glib multiple sheets if nece9vaq 'to. AhoW all .detail and requIred. informa' -as . Wn On jn.. 6e4.vfire-.d. by th.is, section. M Size, J'nacres, of 411:Daughter Tf4d"Ni... i .Centerline tangent )eA�ths-.bji4..bLi-t.v,o-d.a.ta..fo. .11 9 r a proposed Roads. li Easements.and :fi6hts-,of-:way shall be dedicated to. the. public. "'The dedication of 11 Easements and r I ights;.Of4My shall be. acpoMp..!i9ti:ed free of liens. ❑ All proposed Easements and eicistin.g Easements of record that have a designated route shall be shown on th'e plan with bearings and dimensions: The. Owner shall be responsible for. coordinating with all Utility Providers' the to�cation ,of�all utility, Easements that are ,shown on the Final PI'at: ❑ Bdildirfg- Setback Lines -for each -proposed'-Lot, as defined h;ereiri. For :Subdivisions located within: an Extraterritorial Jurisdiction (ETJ); this may be shown on the drawing or included ass plan note.: 0 Metes arid. bounds description .of the property to be subdivided -shall be certified by a Registered Professional Land 'Surveyor (RPLS),,..desd.ft. g -a 00g nning point and reciting .bearings and distances to a' corner of the- ofigir%al. land 'grant survey of which the _Subdivision ,is .a' part, according to the- best available data. (Shown. Ohl tlrawirig,; not separate. description) ❑ Primary cOMt6l points dr .descriptions: and -ties to such control points, to: which, later, all dimensions, angles, bearings,. Brock. numbers; ari:d similar .data shall be referred. T:H'e plat slia.il be located with respect: to a cornr :t er of the -surveyoract,..or an -original corner df the original survey of which 'it is .a part. All boundaries shall -be. tied •ta.a county control monument.. O The plat: note regarding :Owner'$ responsibilities ,as found `in Appendix G;4, if not contained in "the Owner's .dadication. ❑ The On -site °Sewage Facility (OSS,F) setback as required -by the Brazos g;.Ounty Heath- District:- The L.ocatissn, zone classification and -panel .Effective Date of the 1:00-Year Floodplain as identified on the most cu:rren'Mf Brazos County. Flood- Iri§urance R:ate Map (FIRM), published by the Federal .Emergencyanagement Agency (FEMA). 0 if there -are any areas. within the. `plat 'that include -a 'FEMA-mapped Floodplain with a Zone A -classification, or. if there. exists 'Within ;or adjacent to the plat any water courses whose upstream drainage basin, is larger: than 64 acres,: the pit shall also --shodthe. extent ent of the 100-Year Floodplain as determined' by an -engineering .study under the 'seal of a Registered Frofessional Engineer, This study shall be sufficient in scope to, determine and establish a BFE for all points° Within the plat. BFE's shall be shown for all points within the• plat, as determined by the results of an— engineering. study. For plats where. a FEMA mapped, Floodplain. with a Zone AE cl'assification. exists within the plat, the BFE established by"the accompanying FEMA- putifstied flood study may be `substituted;for the ehg'ineeflhg study. ❑ A 'minimum lowest finished floor elevation (FFE) .for Buildings shall be established for each Lot within: the -:plat:: This. minimum 'FFE shall: be 12.-inthes higher• than "the high est,spot elevation that 'is located within five feet -outside the .00imete.r of�the :Building, or two -feet above tlie: BFE, whrcheve'r is higher:. ❑ ilf- :any areas within the plat include a 1*00-Year Floodplain (as `determirietl by the results 'of .an eng1heering study or gas .established by FEMA),- a benchmark, shall be established by `the Owner within or �irimediately adjacent. to; the boundary of the plat: The location, 'description and elevation `of.'the, benchmark !are required to -be- identified on the face of the; plat. The elevation of ;this benchmerk -shall utilize the- same vertical, datum as -that used in the. engineering saudy to determine .the FFE:. ❑ A drawing containing both existing .and proposed: topographic info.rmafion at 2-FT -contour.intervals .along; with .the plat boundaries, Easement lo.cati.ons .(-existing.:&. proposed), arid' culverts (existing .& >,proposed);; : p 1.f the ,plat' contains a, water well site, there she . It be s depiction- of -the TCEQ. separation requirements per TRI.& S..0, Part' 1,..Chapter 29;0, Subchapter D Rule;§29'0.41. ❑ It is the: responsibility of the. Owner to assure that the proposed mama of the Spb¢ivision :is flat duplicated: S.pbdivlsio;ns -with diffopegt. sections: are considered unique. The Qwne:r shall Check .with the :County Clerk's records for verification. .❑ The Owner shall provide -a letter of -serviceability from ail entity or entities providing water service or a letter stating that no -service- is. available within 300 feet of the Subdivision .and. certifying that the Lots a're.suitaYile for private..w.ells. 0 if entrances or driveways are. proposOd fronting Texas Department- -of Trangpod ion tTxDOT at .. , . - ) copies -6 - TxDOT are. controlled highways-, farm-market,-m4.�k.*e't,Roacts,.-grother-s, f corresoprIdend.0,wIth 5,heral entratipe'or driveway. required, 16 submitted with the Ndlimiria - Plan -that -the be Ty -it Vik- gtiioelffie 'Out *60T Tk6O ;_ configuration. is within. TxDO -S; . Formal -approval. of the T is rqqu -ed - prior to approval of! FinalPlat. F6171 Road Widening and dfainage purposes' the OWn.q . f shall 0,&,c,a.te,the kigh`tmof-Way. 'In the .case of dedina&'t . hat - js provided. - . for - th-e'Lofs... it :tfiail be fdo.atdd. outside ' of 'the. Right-of;iWiY-in & OlfiOtd.. A-411 be d -for the Roadway, it shall -1 Easement. the case- of -drainage "that js7 provide located ge.._ __. __ . n -within the M.ght:-ofrWay: -Road"'n the proposedwSubdivisibb-6nd its design n -spe.eid, -ti 'Indicate thecerfie'dine 1644th-of.J*c. El' lithe Roads 'withifl'thd Subdi VisY6n milli be ptivately maintained, include the -appropriate nota(i):Per -the requ of Artic - le_8_ofth.ese-Regulations. '0 Locations of -"§ffing-!�49d'proposed private AXI 0 Locations, of exislln�g:,and'propo§dd.� publid .areas.qca. • Lopationsl of other pubild lm*proVOOpU,including bUtnot Iimitedto P other public facilities-.. • Th-0 10ceitibh of proposed cluster -mailboxes, as required.. • All pfopp.soa Off -site- Easements for infrastructure: urei donstruz . t . ion must: be shown .on. ;the. -Prdlirriin MY ,Q Proposed phasing.. Each phase hibst be alZte- to stand -,.alone to -meet of these 'Regulations. 0 Loo.afi-qn and --of all -existing-and proPosed -subsurface-'and rfacb. -surface water drainagdfa dilifies '1nclLdjpg-Wqter bodies- on or irrirhediatAlyT;5djaq-Ijttq t4qt subject property and d*06tidn basins, if Cl. If :the proposed Preliininary be a Piivaie= Subdivision (containing pirivtt-dly- maintained y Plan N; to I ' Roads)-- the'title"of the plan shall-contain-tfiephrase, 'A - Private Subdivisfori". Refer" Art�istie 8`f6r 0 Thisich.0dk. lj(st along With the required. coplibs'of-tha Ojamtball be submitted -to the- County Einjin.det -for appro-VOI., 0 -In-cludeF. .9 description of contelbutJhd drainage:to fhe-proposed 80divislons. The pubmift.' aj shall include the" area, slope j3h.d't-Y'PhR' of De'velopfnent in the,corifeibutirig qrdq, 0 Drdifidj.d hprrdtiv'e'In compliance'With thd..19CED(5. wl 'such as, _-htit not liniffed 0 c sewage rea men :of s4W.Wt� $6* ''t '' ti'" ' t, and/or disposal di Isposal system facilities .to, Municipal sewer service, private sewagesewagestem 66d On -site sewage jrdpose.d sewer -mains -and .manholes:. Prelimry'gradesfor including .the size. and IQ -cation of all f. '41he- depth t niho'.16 Wall 010 -be'shown. each �mafty..bdt*eeff. rhar)�.ql6s zq th a each ma 0. All existing' effid.l5rdil'osed water"courses or manmade dtaifi'496 chanhols. shall ',be located :Common Area to be maintainedby Ow iner. ❑ For Road Widoihing.t.gifid --dW6,09e L purposes the Owner shall del0cato. the Right -,of Way. lh the date of qtpinA ;6 that is provided for-the'Lots, itdMil be 160ated.oUtside. drainage . of the Rl'ght=of-Miy it) apriv6te drainag-!e Easemobt. 1101he case of Orain.agj� that is. p*r6Vid00'for the he koaft4y, it, shall be located within :the: Right-;M-Way.l • if I 'poblic Roadways are to be built :as part of the plat, -the piat ,note regarding the r. 6pOnsibill . ty for construction of Roadways :as found (n Appendix .G-J! -shall be. Placed an the face. of .the plat. • The: ,plat note. egardlng, -0,Wher'!s responsibli'litiies as found in Appendix GA, if not containedin the Owner's-de�8168_tion. El Irididato the cieni6fline' 'length of each Road in 'the pr�ppq*11�4 Subdivision and its design' 'I'd'' - speed'. Q If. more than four mallbQk6s :are to 00 prbVided within the. Subdivision, dlustef i mailboxes -shall be- ptdVided -Aftd. the location of. suchsi be l'.,S ndica1bd on the". Plat. 0 If 'the Roads within' -the. 1Subdivision- will be privdtdly maintained, 'include the appe6priate note(s) per the- requirements of Afticle-.8 of Moss- Regulations. o. L-Pcatiiopp of existing and proposed pHV6.te:9lljeys. [I Locabbns of -existing and p.r'b 06s6d Publip. areas. ' 0 Locations, of other. Publi.a.jM"'provements, including but not limited to parks, schools and ot4eir public facilities. 0 All Off -site- Egsem-enis for" infrastructure .construction must be. shown on the 'Final' Plot, wi* a me Easements and page listed to indicate -Where: the separate instrument Easements were .. filed. ,;page instrument E666inents must be -filed prior oe concurrently with Final Plat. Mast4t hafl _[I be in accordance with ttj6.ap0f.6,kted 0 Proposed 01fatIng-All PbaAirl.g sfig.. Prelw-n-At ' 'able W stand gklo�nLa td meet y Plan and each phase -must be requirements of 'theso Regulations:Inift'AistrObt0e costs should be: separate for each 'p. . b.49'e-of.thp Subdi'vision. 0 Location and size: of all. p)fisting. and 'proposed subsurface and s0rfacO -water draintige facilities, in-clu.d.ift_g w y tor bodies on or Immediatbi ' adjacent to, the subject .,a property. 0 ff Final Plat is to be a Private. _4 n the Prop4$ed F te. SpOoi�jsjqri (conPirtf q. privately Mointptnq.4 Roadi)-,the tltl6. of -the plat . shall-.. contaiff th.e phrase, °A Private 'Refer to Artidle.-Mor.a0ditj . n9l feq SubdivisibW'. y1'rements. 0 In the case, of an -Oh-sito -Sp."gA Fqqflify (0'$-SF):j. the,. Developer, Oall. bp-. responsible 'for q DeivOjd�pMqnt as. perform4d by A Pt.6fe'r;.6iorial 'providing '.1. 4 Sanitarian,. ;d Ll�;6nsed Pfg.fpsalondl Engineer.. or per -son. certified 0 re4umed -by. T'CEQ Title ZQ TAG Chgptgr 285,. The sewage disp6tal plansffalj bp pg, rmed- S:cdo fd I . rules: and rp 61-ations establish6d by th&.:8rbkqs Co unty .On -site Sewage Facility 88F) Order -andfdEQ TKId 3.0 TAC Q�*pt� 't 206. i P0 FAL I'm wens -a•Aw 4.i ORIGINAL PLAT MIS 1. R J mw a:4 mod 4 e s (AIL ara, eaa• 4 ALEVA= ov NCI02 P' PAGr 404, ! X W87 ADW lRIL7PRpH19W finema' I777a PAX MI rw alis Aaw nuerm2mm ov I aw.,e60I AIDE 2I7 mmw[ s ermv man m,voi ®[ v mco OaIT b aNtW o.raa Iev°rmv darrr�.iab0r m'wi. o.�'.. � ti � mr[ v toW a1MR b eY® �~we r"4mrweYOr"...vrs� rvi W°wrrr�r rr�.mr'�i ,:arras M�rer � yr pr.rrr.vr_bm • ®wa vmwTm[•c flp.t IAr n. � •y r ia_. omrA¢ vnc mmr aaa ere[ s trm t0111/ b R•io9 ra.wr.elrou.�ow.r�_arw .v4rprosb_mIr [��rr. n>. p .r.r Omer [.r. a p rot r bp. Taw fn11O 1' . 1C L I R I VICINITY MAP n rr-..tar �......•..mva•rr mIaGR b am[1q QA[ b TOW ee[eI b arieT wr.�°w'0rda�Om io .�.p_� or err° � rr�I Fit My OAer-.r• mrr REPLAY lffs .•.rrnrr Mr..•rr r4 +�rra n..W.urw er<MMrr r.r raw e..um.r—rrr.wrurro�A ..ao.rr.rra..e.rcn rut u.r urc aurae osnea a ■!aura• aat lip rr a�[rararrar.a Irv.. + u eremmra mar q�ar�a�•ar>ra�v rrwrurp w�r�...r•.. rwr norm q r.mr�m• om rr'i�m avr'r�w�wrrms.m ryrmrrava ue oTn e. �'°'.:r.'ar... r...,...r. r m rr...r..... rrrr. °.r•. m io:A,u. r�, �,mrnrrbr.rrm._. FINAL PLAT OF THE .., n..�n.w�-.. r r r w n. •. o....•. o..In.. •:� wr..r, TO WN 01 pvor.:r::I.�-� ��: r_..n..� u•:e. r.rr.rrari.r vimrr.ar ire r•'ei.arr r: r �l:liin' w�•r wrwla tfLr am r4 r.�.6 n�rM �. "; MILLICAl `°"r"r rd'"m=d W° �°"r'�""` ... •aka r� �ra.an `.°" u. ►"u"',r"r .".. mom.. i w..inu Aw m nvi 3 BLOCK 4, LOT 1A nm`v°ar °'r r a r.• or• W m .rn. ua r.•r. •.n BEW A AGM AUZ4r aF [WO , $ J (Poi[ Lod 4 e 6 (All rl• .-a u .rr arro sA m rrr...• r r w w .,. mr .� •'r".a.e.'��ar.. u.'...arw.r -: gLMWO W P' PAEf OW �1712$ %.mr.�. r.rr. r.mm rr.r 1/.r.-ra.... rirwwrwrar V Mt M 25 I7fU0gOLDW LLCUL/E PACE731 .W! At�eEnwc7gLmgornWwtrwelasa� u�,;,�,p:=`:�r�:•::"r::e: v.�,..,� ��..a�r..� r '.::: : ;;� m;,.a a9340 ACRE .. . room Aff=W StMV.. A-V AN= www. rms N MI�w wwa.r rArb••r ofrw�mW r' r :T [r.W.wm0lr mar, Anz[ iWO.'r y' r.W... q r'rn...e�c ��ru'>ow l� ppn 6. be rmi •ram +R'�Y•�'rr's�"Vm r �. rrrr. ann®r'r r 4� mmb.Ta 7. �_.._ T� BRAZOS COUNTY SUBDIVISION REGULATIONS VARIANCE REQUEST June 27, 2023 To: Brazos County Engineer Brazos County Commissioners Court From: John Colvin Property Owner of Lots 1, 2, 3, 4 and 5, Block 4, TOWN OF MILLICAN, the called 0.287 acre tract (17228/251) and the called 0.115 acre tract (18601/217) RE: Setback Requirements along F.M. 2154 (Wellborn Road) & F.M. 159 I am requesting a variance on the following section of the Brazos'County Subdivision Regulations. 1) Article 7, Section A.2, Lots — "The front setback line on any road facility maintained by TxDOT and major arterials as defined in the BCEDG shall be fifty (50) feet from the edge of the right-of-way" — We are requesting a front setback on both F.M. 2154 (Wellborn Road) & F.M. 159 of twenty-five (25) feet. I believe the above variance will have no adverse impacts to public interest or safety and was also discussed with James Robbins with TxDOT who says that FM 159 is a minor collector. The above variance is being requested for the following reasons: 1) 1 am going to be constructing a convient store with gas pumps that can only be located within the 25' front setbacks. 2) The nearest gas station to Millican would be Navasota so this would be a benefit for the community. If you have any questions please give me a call. Thanks for your time. John Colvin 979-204-6604 DEPARTMENT Road and Bridge DATE OF COURT MEETING: 7/11/2023 BRAZOS COUNTY BRYAN, TEXAS NUMBER: CC 2023 - Electrical Easement - STU - Kathy Fleming Road ITEM: Approval of granting an electrical easement to the City of Bryan dba Bryan Texas Utirdies (BTU) located on Brazos County owned property on Kathy Fleming Road. Site is located in Precinct 1. TO: Commissioners Court FROM: Darrell Kolwes DATE: 06/27/2023 FISCAL IMPACT: False BUDGETED: False , DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Descriptiong Electrical Easement -_BTU_ _Kathy Fleming_Road.pdf Electrical Easement - BTU - Kathy Fleming Road Backup Material �Q, �dc�a3 Duane Peters Date County Judge . ... .. ......... TOTAL NEGOTIATED OFFEWFOR EASEMENT PURCHASE: S0.808 X 21,388 =S 179286.58 3. BTU,at its own cost will order. a survey of the easement and atitle'owhersfiip and encumb ance report' 'or the'Property. If the survey or the title teport'show'that : y' porti on of the Property is"subj qpct to an lien, claim, encumbrance, reservation, restriction or other matter, the Parties agree and acknowledge that any taxes, liens, abstracts of judgment, or other encumbrances will be satisfied out of the proceeds of the sale. BTU will be responsible for recording the easement document(s) and the filing fees associated therewith. 4. -Upon receipt of the executed '!Memorandum -of Understandipgi BTU will prepare the final. easement 'document(s) with survey. Execution ofallrelated documents and agreeme6ts necessary to close shall occur on a date.agreeable to Grantor. S. After closing, 7Arrows staffsfia0IFstibmit all executed documents along with a'check request t'0'13TU for processing, -recording, and remittance of the consideration check to Grantor. The processing time for check remittance is approximately .four weeks from the date that executed closing documents are received by BTU. 6. During the construction of Prqject,.PTU will be responsible for restoring all disturbed areas of surface of the easement area and/or any other portion of Grantor's Property to a condition substantially equal to the existing condition •6g 0. the' beginning i , damaged. f construction'provided, the surface is dimi d.by pri& . construction. All of the preceding terms -are sUbj6cut6 final approvil by BTU.- ;This is not a binding agreemcht: but it is n . . . necessary in order to avoid a'ny.po"ible misunderstanding as to the detdils of the easement a c purse ..h. 'theo- -. Orocess'by which BTU will mike paymenii. This agreement may be executed in any number of counterparts, each of which shall be an original, Nit those counterparts together shall constitute one and the same instrument. If Grantor agrees with the above proposed terms, please acknowl6dge by signing beilow. GPA -)Bprfs. Codunt y y By Printed: Pt ri-az Title: W6: '2023 _ ---- - 7 - . --. -.. . NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE •A NATURAL PERSON, YOU MAY' '. REMOVE -OR. STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM. ANY INSTRUMENT THAT .TRANSFERS. AN INTEREST IN REAL.PROPERTYBEFORE IT, IS .FILED..: FOR RECORD IN THE PUBLIC. RECORDS: YOUR SOCIAL SECURITY NUMBER OR ' YOUR DRIVER'S LICENSE NUMBER. BRYAN TEXAS UTILITIES . ELECTRICAL AND RIGHT-OF-WAY: EASEMENT. STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS COUNTY OF BRAZOS § That Brazos County (hereinafter called Grantor, whether one or more), for good and valuable ' consideration, the receipt and sufficiency. of which is hereby acknowledged, has granted and conveyed and by these presents does grant and convey._unto the CITY -OF BRYAN,:!TEXAS, a Texas •Home Rule Municipal Corporation, doing business as "Bryan Texas Utilities" an ELECTRICAL EASEMENT and right-of-� 'way to enter upon and to erect, construct, maintain, install, relocate, reconstruct, operate, inspect, replace, repair, patrol, and remove Utility Facilities and a "service'road, upon, over, under and across the tract or parcel of land described below, to wit: All that certain 1ot, tract or parcel of land beirig:0.376-acre, 0.043-acre, and 0.072-6cre electrical easement situated in the Andrew Millican Survey, Abstract No. 39 in Brazos County, Texas, being a part of Reserve Tract 6, Millican North Subdivision, recorded in Volume 952, Page 661 of the Official Records of Brazos County (here in after the "Easement Area"). Said Easement Area being more -particularly described by metes and bounds set forth on `!Exhibit A-1, A-2, A-3" and.a Survey Plat oti "Exhibit B attached hereto and made a part here of for all purposes. For purposes of this Easement grant, the phrase "Utility Facilities'' shall mean and include electrical distribution lines and/or transmission lines, a variable of number of cables, conductors or wires, insulators, cross arms, protective devices,. meters, terminal boxes, transforiners,'structures; poles, props', guys, anchors, -:conduit, and other necessary and desirable devices relating to electric energy and/or communication. Grantor hereby grants unto said CITY OF BRYAN, its successors and assigns, the right at any andall times to trim and/or remove without payment thereof,,all trees, underbrush, or other_ similar or dissimilar obstructions upon the Easement Area and to trim and/or remove such hazardous trees. on the adjacent landas-in the judgment of said CITY OF BRYAN would interfere with dr endanger said electrical lines'or"the operation thereof, together with the right of ingress'and egress in, over, upon and across the adjacent land to access the Easement Area for purposes described herein. Upon completion of any maintenance, repairs.or other subsequent work within the Easement Area, Grantee shall promptly.repair any material damage to the Easement Area and/or any other portion of Grantor's Property caused by such work so and restore the 'Area to substantially the same 'condition it was in prior to commencement of such maintenance, repairs, or other work. Page./ oft Grantor covenants for Grantor and. Grantor's successors and assigns, not to place or maintain any buildifig, structure, or.any -other obstruction on or within the Easement Area, to grant such rights to a thirdparty or to use the surface of the Easement Ard -for any purpose that would interfere with'dr prtvent the use by the CITY OF. BRYAN 6f.theEasement Area'for the purposes set forth" herein. Grantor.shall have the right to use the surface of the. - Easement Area for private.streets, Toads, driveways, alleys, walks, gardens' ]awns, plantings or park areas and any other like uses that do not interfere with the easements grkhted herein. To have and to: h Id unto the said CITY OF BRYAN, its successors and "assigns, so long as the rights and easement her in granted shall be used or are useful to the CITY OF.BRYAN for the purposes herein granted ... . e upon the property herein described; and except as herein limited, Grantbr hereby. binds Grantor and Grantors ... heirs, successors. and assigns to warrant and forever defend all and singular the saidpremises to the CITY OF BRYAN;.ts successors and assigns, against every peridn whomsoever lawftilly claiming or to claim the same orany part.1hereoE Grantor hereby covenants with, represents and warrants to said CITY OF BRYAN, that Grantor has good and marketable title to the property herein described, and has the unqualified right to grant the privileges herein contained. The CITY OF BRYAN shall haV6 the right to assign all or-pirt'of the rights granted to it by the terms of this agreement. Thi's agreement and all covenantsand obligations: herein shall be binding upon and shall inure to thebenefit of the respective successor's and assigns of each of the parties, LA :lN WITNESS WHEREOF, Grantor executes this instrument this day 0 f 2023. G R: Bp: os ounty - y7 13- Print6d: I ft Title: Co -L" r,-! -r.,l ACKNOWLEDGMENT..':.:- § THE STATE OF § DO This instrument was acknowledged e on knowledged before rn this day of 2023, forBrazosCounty.. ... . ... by Q-1A R 60, LA ri &DCOCE Notary Pu b St to of T-J—Y A S - ENT - 2027] Page 2 qf2 'A METES AND BOUNDS DESCRIPTION of a certain 0.043 acre electrical easement situated in the Andrew Millican Surrey, Abstract No. 39 In Brazos County, Texas, being a part of Reserve Tract 6, Millican North Subdivision, recorded in Volume 9S2, Page 662 of the Official Records of Brazos County (ORBC), being more particularly described as foiloWs with all bearings being based on the Texas Coordinate System, Central Zone, •NAD 83 (4203); . COMMENCING at a found 1-inch iron rod marking the southwest tamer of said Reserve Tract 6, being common with an angle point In the east line of a called 4L78 acre tract, conveyed by Assumption Warranty Deed td Mehar Ventures, LLC, recorded in Volume 25923, Page 204 of the Official Public Records of Brazos County (OPRBC) also being the rtoithwest comer of a lolled 68.788 acre tract, conveyed by General Warranty Deed to David L. Kissel and Mary G. Kissel, recorded inYolume 9099, Page 104 of the OPRBC; THENCE North 02'56'09" West, along the common line of said Reserve Tract 6, said 41.78 acre tract and a called 40.00 acre tract conveyed by Sheriff's Deed to Curtis Capps, Trustee, recorded .10 Volume 22070. Page 147 of the OPRBC, passing at a distance of 338.23 feet a found 3/4=inch iron pipe marking the northeast comer of said 4L78 acre tract and the southeast comer of said 40.00 acre tract, continuing in all a total distance of 932.74.feetto a found 3/8-inch iron rod marking the north comer of said Reserve ; Tract 6 and the POINT OF BEGINNING and lying in the southwest right-of-way One of Kathy Fleming Road (70-foot width Right-of-way);, 'THENCE South 47°45'30" East,'2817 feet along said southwest right-of-way line of Kathy Fleming Road to a point for corner;. . THENCE over and across said Reserve Tract 6 the following two (2) courses and distances; 1. South 02'SV09" East,18.62 feet to a pointfor comer; 2. North 57'52'01" East, 23.64 feet to a point for corner lying in the southwest fight -of -way line of Kathy Fleming Road; THENCE South 47'45'30" East, 20.77 feet along said southwest right-of-way line of Kathy Fleming Road ' :to a point for corner, THENCE over and across said Reserve Tract 6 the following three (3) courses and distances; 1..'South 57"52'01" West, 30.40 feet to•a point for comer; 2. South 02'56'09" East, 2112 feet to a point for comer, 3. North 76'26'58" West, 20.86 feet to a point for corner'lying In the common line of said Reserve ., Tract 6; aforementioned 40.00 acre tract,.-, THENCE North 02'56'09" West, 78.95 feet, along said common line.to the POINT. OF BEGINNING, . CONTAINING 0.043 acreof land in College Station, Brazos County, Texas as shown on Drawing No. 18696 , filed 1n the offices of Quiddity. In College Station;Teuas. ...... . . ;j Gi�.9 �e��^e��^ 77 "A ImiBIT".. -2' 0,072 ACRE Andrew Millican Survey, A-39 STATE OF TEXAS COUlSMOFBRAZOS A.METES AND BOUNDS DESCRIPTION of a certain 0.072 acre electricaFeasertidnt situated In the Andrew M1111can Survey, Abstract No. 39 l"'.6rao.s County, Texqs, being apart of Reserve Tract 6, M1111can North Subdivii1on, recorded In Vblume 952, P%d 661 of the Official Records of Brazos County (ORBC), being more partfculady described as foll6wiwith all badr(ngt being based an thd Texas Coordinate Systern, Central ntral Zone, NAB 83 (4203); COMMENCING at a found 1-inch Iran rod marking the southwest comer.of said Reserve Tract 6, being - common with an angle point in the east line at a called 41.78 acre tract, conveyed by Assumption Warranty Dead to MeharVentuMiAC,'r:'ecorded in.Volume 25923, Page 11134 of the Official Public Records of Brazos County (OPRBC) Aso''Tieing the northwest corner of a. called 68.788 acre tract, and Mary G. Kisie recorded In Volume 9099, - co6.eyed by General Warianty Died to David L Ki Page 204 of the PPR BC, THENCE North 21.37'20' East, 681.13 feet acress-Wd,liftserve Tract 6 to a point for carrier marking the POINT OF BEGINNING and the south corner of ihe'herein described tract; ThENCEaverand across said Reserve Tract 6 the following two (21 courses a distances; 2. North 47*45'30r Wen, 17S.79 feiet to a point foi corner, 2. South 76*2658" East, 4L66 feet to a point for comer lying In th6 southwest right-of-way llne'of Kathy Fleming Road (70-fd6t'wkith Right-of-way), from which a found 3/2.1nch iron rod marking the north comer of said Reservg tract 6, bears North 47*4V3W -West 28L47 feet, THENCE South 47*45'30" East, 23923 feet along said southwest dah 1-of-waj 1166 of Kathy Fleining Road, ,THENCE South 4214130'.We5t 20.00 feet, across said Reserve Tract 6 to thi.0OINfJDP BEGINNING, CONTAINING 0.072 acre of land in Collige Station, Brazos County. Texas as shown on DraoAng No.Is 696*.- filed In the offices of Quiddity in College Station, Texas. %J1 .77: 777- a County of Brazos EXHIBIT A-3 0.376 ACRE Andrew Mililcan Survey, A-39 STATEOFTEXAS ft COUNTY OF BRAZOS A.METES AND. HOUNDS DESCRIPTION of a certain 0376 acre electrical easement situated In the AndreW Milfican Survey, Abstract No. 39 In Brazos County.-rexas, bek* a part .of Reserve Tract 6, Millican NortIf - 'Subdivision, recordedIn Volume 952,"Page 661 of the Official Records of Brazos County JORBQ, being 'bed a� follows with all bearings being based f xas, odrd yste more particularly descri an the e C inate S m, :central Zone, NAD 83 (4203y, BEGGINING at a . found I-Inchiron cod marking the southwest.comerof said Reserve Tract 6, being common with an angle point in the -east line of a called 42.78 acre tract, .conveyed by Assumption Warranty.Deed to Mahar Venturpi, LLC, recorded in Volume 15923, Page 104 of the Official Public --Records of Brazos County (OPRBC) als6 being the nordn4est comer ofatatted 68.788acre tract, Conveyed by General Warranty Deed -to David LKIssel and Mary GAKissel, recorded in.Voluht 9099, Page 104 of the OPRBC; .-Ti4ENCE North 02*56'O9' West, atongthe common -line of said Reserve Tract 6, said 41.78 acre tract and a called 40.00 acre tract conveyed by Sheriffs Dead to Curtis Capps, Trustee, recorded In Volume 12070 Pate 147 of the OPRBC, passing at a distance of 33823 feet a found 4/4-*h Iron pipe marldng the northeast comer of said 41.78 acre tract and the southeast comer of said 4o.o0 acre tract, continuing In A) a total distance of 7SL31 feet to a point for comer, tom which a found 3/8-inch Iron rod marking the -north comer of said Reserve Tract 6 and lying In the southwest rightrof-tvay linii of Kathy Fleming Road (70-fbot width Right-of-way) beiis North OrSWOV West, 141.42 feet; THENCE over and across said Resirn Tract 6 the fio . Hawing six (s) courses distances;'. 1. South 16*26'SBu East, 26.86fdat to a point fdr comer, 2. South 021364W East, 739.87 feet to a point for corner, & North 36 ' 16'WEM, 17.36 feet to a point for for come 4. South 53*09'41° East, % 20 00 feet to a point for comer, S. South 36t0'29" West, 4139 feet to a point for corner, 6. South Ur56'09" East, 34.41 feet to a point for comer being In the north line of aforementioned. 68.788 acre tract; M*NCE South 87*26'44v West,'20.00 feet, alongthe common line of Reserve Tract 6 andsaid68.788 :,acre tractto the POW OF BEGINNING; CONTAININGO.376 acre of land in CokejeSotlqh, Itrwas County, ..Texas asst.w.whon Drawing No..18696 filed inthe offices of Quiddity In College Station, Texas. z.) F .... .. ...... . . 7 R :. • ... � _ ',.,EXHIBIT "B11 - - s t owe" rtmArm a7 9CK4 a P-L toot Cweaea,lrtitm or its-- ' Char =.a. OWL 9. y amu Ke .sem !.'� of-'ertw fill# :c.."'I" n mijnei.ff .dt au • ,t trdt "fit 41tl .et vtnu, u e.tmS.3s— ev:W:1rQ .t&IMIS 4 0 N.4 Lc v t "fit a 3.t :te/ srf+•¢ mm' . A.Mo c TC:tM. ir1o91 M OtaCl.a d eT Na mLM' C L+QOaL'JA pn0®O. to m ..Cif' U.Ytp�4 r�1O ��p. a Is .f w. per -I..Me 1�.Ne .:u• tNy w.wj; is ...whf• p.+;y i i�ffVA a.s.e:is v somaum wi Pw".j to We 1W..t Fne—fm .10 mot Ru '• h'CAIH • 0.043 ACRES -t. U. Mt w— ra..m. scut' r• — so . • r t µaa-1 \ .. N f131 +x n r a RR AM:= MUC 017M wsc A,—MM v ews =%n Az: RIIlf: ItH fili41f 5= PMT t? C MIN C .P PC.:ft 0= •- III~ br b `3 Y„ Poo PCt t ? Et AM `' "' i. Id 8ttrntGi CLFIL L1atC1 `6. wer PCNt L'CV msytta IA"OT14ata,! Pr2� • .., s sVA \ M. CA CMIIN lux Fria Itpp 410.1wafty SMCT TRACT G 0vuaK,z,=;I 0.072 ACRES • s PM aan Ao SURYECT TRACT' I 0376 ACRE S a - We A- ve .aa 'aw�.rrf .. � afu uee<n,f rw. ' IOW Aaw . A49% Jh' km RooRA,- Per aar OW • ELECTRIELECTRICALEASEMENT' "We .7I ' PART•OP . . • :"' COUFITY OF ARAZOS ° . ' RESERVE TRACT 6 o BEING y.: •��t�Tc,`+ 0376 ACRES .s 6043 ACRES i Bill �R 0.072 ACRES . a OIL... OUT OF THE %PX XM Pw g9XYAr- ANDREW MILLICAN SURVEY, A•39 A Q07? m J BRAZOS COUNTY. TEXAS 1 2 r- l ay . 1 • hn pad a/.tl/21 MAY 2023 a'Pii+a fiPAC ✓•ri3. lDt LM•JL• .. tww buaArMi�1�.c:uitrr....WW Lriiyy�.�..��sr �1.� nni4,l .' ' :... '. •• Wlwlw. olw,Wlm•G.rnlub'.T77Lfi•1ri»:_. a-Y.m.lwfha[A�.tu ter. r'tt.r..w w.f w.lLLw�. laa.hw).. hwMrf.rr.irri.r. a:llif.lLnwr _.. •.• wt•1� .�.. ...�. .,... �--+-.. ...�.�� . BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: CC 2023 - Utility Permit - Wellborn Road and Bridge NUMBER: SLID - Pioneer Drive - Install 75" bore for a 1" water line. DATE OF COURT MEETING: 7/11/2023 ITEM: Consider and take action on the Wellborn SUD utility permit to construct a 75' road bore for a 1 inch water line crossing under Pioneer Drive located 100 feet southwest of Paradise Way. Site is located in Precinct 1. TO: Commissioners Court FROM: Darrell Kolwes DATE: 06/28/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Descri tp ion Iy�e Utitity_Permit --WellbornSUD_ Pioneer Drive= Utility Permit - Wellborn SUD - Pioneer Drive - Install 76' Backup Material Install 75_bore fora 1 water line..pdf bore fora 1" water tine. A"RO l� Duane Peters Date County Judge APP ic. -AnbR #6RW ER-WILITY P19AMff DESIGNATING PLACEMENT OF UTILITY -IN COUNTY RIGHT OFWAY TO: THE COUNTY ENGINEER M"BAAZ0S..00lJNTY, TEXAS i Puri.uant to the Texas Utility 'C`bd6,'.Sec.tion..81..02 4 comes es'Inow .Wel1bdr:h;SQQ' coianynaieh6r6inafier referred to as."Company*4:..Tekas . [state) Corporation; tion-wit au orjtyJo[p. jetransact busin InTx s, Acting byand'thi09h i s.My. authorized repres6rtative—aind her eby.ppdiionS4h&'C6ntV ' " d 41 o' Engineer for the'right to la'y,`cohstrt!ct,, maintain; repir.and/or , operate awater 'lineunder, over -across and/ or. .ng n hereto and said *1 follows certain County Roads As shdWo'o 'drawings. 'and diagrarftiA!ttached he e .14I.Potidn d0cribed as Tacifity td,'Qross Road: Road Ncinq & Block Numlici Y:!:'� of efosMng TYPE -OF. CONSTRUCTION. (CHECK ONE)''., .... Bbrc& -Jacked. - Driven: Cased.:':.. 1453 Pioneer Dr..':. 75'.. X.: , X. Facility i0 Parallel County Road Within Right -Of mW :Road Namck.6d Block' from D'eii'th am CONSTRUCTION. TYPE Wall ThIcknesi 2" Encasement Pip: . .Material Specification Pvc.�.: : .200 psi ... . ... .. . . ..... M aximum Operition Ptessure- Thi,169'ation' And escfiption tWpF(?ptikd.i'insta1ldflod a6d -appurteheinctg jnu$V.be -'.fUll- .shown bh.the:'aftched' d6ta"'ile'd drawings.` '.!*.hO'C*inpanY"shall ':c':o'mm'cn'c'e'.:'a'ctu4lcoMft6tibh/wciek'!i'n"gbodfaith ::within 6Odays: ! a d .6om tho:.d': fsai -perrhit'and ... o rk log days. (CONTAKY: MUST -FILL IN). �rcciuired`tq 01� fb�.,A'00` donstr*uction 'is begun bythi AV' d ay,'q.6in0'#ny'wil[ b''e Compapydeclareg.:that prior td.;fllingthis qp'pI.";atiQn,.itha`s:asceirtaie''jhe location bf: ! I �Astiifj.!Wlities;'o::&* rial: �and::g'rde'rground,:'"iand"thc i"nIg of. .application is prima facie eVidencc thai-4he. pr9posed. i italA iion. will riot conflict with Any existing utilltY, A 'copy of this p-eiffift shah .be k-e6tafthej6b'slfd Any time work is being performed: .... ....... P !,I 1piiNte.d -tfiai:thi:-:Pefmit license -for.:-ermissive vie,pril ifid:that.the placing 'of -facilities uppi, imsc.xpress y st— 5.::1.... is A . .. ..... y public Lianfid this; I h 6 b c,propertyptirs ctmit-shal...fib 't ate o vest Any. pf6p6my'rig' tin said holder:. operate to create r ri ... ... . ... 'lt*is understood and.agricd t6i:1fie'righ!s AM privileges' -herein -set otit-iit.'granted:oiil*V..i6'the extent 6fthc.iCoi1fity1s.,_: bi'eni 4used by-theholde'e` all: times assume: risk right; title and ifilidiest'.in'thO.0.016 ere uPqrk.4n all loss :.dqmages,' cost; or. - 0 d -fr and igai s an,and: f, an - indemnify '.ha'rm1es§`BMi6s%Co6rkY it ji t de n J.s.ave, from e 6k.arisirig'i"ri any manne'' e` "tatteimpite'dexercise b i rights. - xpe. r b.. exercise 6 ,.y.-said.holder oif:die:af6i�ega d' and -privileges. . ..... . . ...... .. ..... .... .. ... ... . ... . ...... . . .... ...... ..... 'Wt'.FF40M--V-60R:C- ONS-TRLIC-TIONTO.[ INTERSE 2-.: "INPLANVIEWSHOWDIST-A E: PLAN:,Vl 1*.....1AIU..... .. i. �R:T...P..,..E....SECTION. :19,NOT:A PLI . . L....E.-.,THEN. S.. ..H...o... . w.. ...'A... P F ........ . ............. I ....... ............ : ............ e n . 1. - VV I r • POO 30 6T.• ! �. T .. [o 9 ; i `• � • �p J- ; R405'•ia • "[.-., 40 � t.'.��h?y ... 1�j•� ��. .,i�ai� J� ,f� '3� � Y>' �r��l � � •'• 6 `: 8 �i'• . ,•/��' c • yk 9... C ; R4 .�,.,,�'""'' , �, •• ,;, , 4584. ; ; ,r..R44�i8.2 � R,eO�i' • ^r' >�3 ��� � ' . r ID S .51. q 61 all 54 q .� ;.. .. Fiat , as °� • a�•�:O °,. 55 RgpSTi S, el'3�f��.' .A314' ... ... :. t 5s P :. • ; • •...��• ....• .fir, .a. ... .. . '. � :. ....':. � ... .. .,. ...• .. ,'� • :... �.� • .. .. 5r ......... . .�i. J4 Auk" ORO Goagle RRAZOS COUNTY. ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN RRAZOS COUNTY RIGHTS OF WAY A: General Reauirenrents 1. Adequate drainage shall be maintained in ditches at all times. 2.-Permittee will use best management practices (" BMP") (EPA and TCEQ both.provide lists of examples of BMPs) to niinimize•erosion and sedimentation resulting from'the proposed installation. ' 3. The permittee shall. take precautions to avoid damage to property. All County Right of Way and property shall bdrestored to its original condition, as far as practical, in the opinion of the County' Engineer or. appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. ,: ;5_ Permittee shall not interfere with other utilities]ocated in the right of.way:.In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County'Engineer shall determine whether or not permittee's plans shall inconvenience the public. if it is determined that inconvenience to fhe public exists, then the County Engineer will decide whether such project will be Allowed or if an alternative exists so as not to inconvenience the public, B. 'Safety Pi earelrements 1. Proper traffic control, measures must be put in place prior to beginning work and remain in place during.,., the duration of the jobAll traffic control measures must follpkhe Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirement's below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed, 3. Permittee must take -such precautions and measures, ineluding:placing and displaying 'safety devices, as may be necessary, in order to safely conduct the public through'the project area. Company -shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. . ,4. .Adequate provisions' must bemade to cause minimum inconveniences to traffic.�and adjacent property owners: . 5. ' No cable, conduit and/or pole line -shall be laid, constructed; maintained and/or repaired so as to constitute a danger or hazard of any'kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the:liack of the Right:of Way. Exceptions may approved by the County Engineer:. C. • Traffic Control Plait 1. ,:A traffic:control plan,.' ursuant to -the TMUTCO,,or Engineered .Traffic Control Plan must be provided . for the' following a. Any 'construction.(Le.'pit, excavation, hole) left open overnight, requires. specifcnlghttime traffic control measures pursuant to the TMUTCD;.. b, ` If.consfruction is:wtthin ten (l;0) feet of the: roadway; or c. Any:work'performed in the road right-of-way; � � , = .2. Plan;must be attached'to th'e permit and kept'at,the job site any time work: is I '' performed. ' . 3.. Plan must ' ., . im ,. . .,• , sef forth aHe time of completion for the job, .:: ' ... D. Deslgi St�rilards • .. . . - :1.. it All overhead installations snail .conform to clearance standatds.:of the Texas. Departriierit -of Transportation . . and. the:pole be placed in the:&iighated area for power-specifed asset forth in the=Texas: UNIfties Code, Sect1011 2. AI[ pole.installation. (including lighting) shall:be, placed at the.backsWe of the Right of.Way,to ensure . :.::: :. . safety to:.the public :Any pole placed.in'violation of this requirement will be .required to.be moved to*.the . ....:; . . appropriate'locatioin,at.the company's expense.::Exceptions'mmay be approved -by the County. Engineer.. All underground installations shall (these are minimum* depths=:utility may.' (ace' deeper):. : .. :..: a:..be: placed:at a minimum depth::of-forty-eii' .(48) inches below:the top -oft tie pavement; . b, be -at least thi six 36 inches below ditch.flow line when installation .is within thearea, measured rh'=... (. )'i from top of bankt'o top of bank; . to c. 'be least•forty�eight (48) inchesbelow ditch`tlow fine if low pressure"gas:or petr6le6pi:`Iines: � For .'; :.: .. .. . hi h: res"sure as: and etroleum lines see. Hi h Pressure P! alines re uirements fisted below; .gP. g. P g ,.P q ... ,. :. ... ::. d. - not:be closer than;ten (10) feet from the edge of pavement:' Exceptions may_ apply in: rights of way of ...... lessahan :60 feet.. :. 4.' Water:Lines: All waterlines must be a minimum .3.6-inches below.the ditch flow Iine and cased. . Waterlines shall be cased if crossing under the roadway.. all new'developments that have 60 feet or greater of -right of way -'shill ,be installed within designated locations.; based upon the'type of utility; The locations'shah be as: i'ollows::{measured from-:. . back'o f xight-of-way)::: ' . :....:::....:.::. 'Power' : 0 to 2 feet,.nomiriahY.I, -' Ph66e-2-fo 4 feet; nominally:':. . Gas s''=' :4 to, 6 fee't, nominally 5' :Cab le-. 6 to .8 feet,' nominally :7:' ;; .. :.:. `. 6.:.,Utilities with less'thdo-60 feet•ri h't of• -way iri•all;new development' all nstalI the tifility'in a similar ; ` :• . manner;`ai'referenced in No.'3.;'above;'however, the County,136— 'er or'its;designated reptcscntative will ".v. eA., 1 •Tprod'aPRroyal each ut�li.t location.. it :.... :. .... The' lgnth of any .trench. to be opened in advance of the pipe, conduit or ducts may not be: loner tliara,400', . :.'. left open over night'or unattended: ' • ..:. , . ..:.:H:..Crosstngs'und - a county road it a.. be b'ored.or jacked: ABSOLUTELY NO OPEN:CUTS :. ITHIN'COUNTY ROAD PAVEMENT; 'ressure rou4ed;foc the ftill;lengtii afahe crossing f tlieannular space betv►+een pipe' and casing and p.....g q,i exceeds one (1) inch, Brazos County must be given 2�,.hours.,notice:ofpressure,grouting o eration and have the o ortprii to havean.ins actor on site to'oliserve res5are;routin ,. ::'operations• c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; ; b. ' ait.pits shall liave.proper traffic control measures in.place: See Traffic Control.Pla... liste_ d above'. c. pits shall NOT located within ten (10)'feet from the edge of pavement without prior approval from: the County Engineer or his. representative; d. when pits -are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; _ e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may -require pits be placed further from the edge of road.`- 10. Any -installation within ten (10) fcci of edge of pavement -shall meet the following: a. ' location must be approved by the. County Engineer or his representative b. bact<fiiled with cement stabilized.material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess.water and mud shall be removed from the treneh.prior to backfilling. Any baekfilI placed during a rainy period or at other -times where excess water cannot. be prevented from entering the trench will be considered T8MPORARY and shall be replaced with PERMANENT Bement stabilized material as soon as weather`perriiits; : - e: all disturbed base and pavernefifmaterials shall be re'moved_and restoied to the satisfaction of the County Engineer; or his representatives: E no side or lateral tamping to:fill voids under the base and pavement materials is allowed.-- - 11. Company must be careful to not jeopardize the slope or integrity -of the shoulder of the road:.In the event . Company damages the slope, shoulder or any other portion of the right -of --way, Company .%vi0 be. responsible.for repairing the damage and replacing the right -of way to the condition it %vas. prior to commencing construction. 12. O eration of construction and/or iiiaintenance equipment on the traveled surface of any: improved County p road wial not be permitted, except in" instance whereby the .laying, construction; maintenance:and/or:.. repair of.cables, conduits and/or pole lines cannot be accomplished by any other nietiiod and in this even_ t 'all such*equipment shall be of the rubber fire variety. Appropriate traffic control shall be.provided meeting-TMUTCD requirements... 13. in the event said construction and/or maintenance and/or repair requires Company to remove, cut or. ' jeopardize any section of the road.(asphalt, cement, road base; etc.), Company will be'.required to provide a performance bond or Ietter of credit securing necessary repairs. Said bond amount will be determined by _ the'County Engineer: = = 14. The applicant shall sdbrnit a 'lett, r' ' No Objection" from Army Cords of Engineers for:-aIi :. . desigdated:wetlands-and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation:in a County Right cif Way; and unable to notify. the County Engineer prior to.:conducting emergency repairs, Company shall notify County Engineer within'24. hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to'inspect the site to ensure the integrity of the County Right.6F . Way and traffic •safety controls used. . F.. Repairs 10 existi1j facilities 1. Maintenance and/or repair to existing cables, conduits, and/or.pole lines which require disturbance of the"_ soil, shall not be performed until plans describing such maintenance and/or repair have been approved: by.. the County Engineer or its designated representative and a permit has been obtained. - G. ' Relocatiou'of utilities 1. When and if the County Engineer determines the it is necessary for the construction, repair, improvement, alteration or relocation of all. or any portion of said road, any or all poles, wires; pipes, cables or other , facilities and appurtenances authorized hereunder,'shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. Aggis Pressure Pipelines 1. All utility'Permits for -high pressure pipelines (generally 60 PSI or greater); whether pertaining to controlled access or -non -controlled access installations, should contain thelfollowing additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength ;. -didkimum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both'th'e carrier pipe and the casing. - _ -3. Assurance must also,be given that the installation material•and"design m' ee tahe minimum Federal Safety Standards for Liquid'and Gas Pipe Lines. Assurance must lie. pribvided on company letterhead and signed . by an authorized representative.of the company:' 4: Petroleum. Pipelines:::.':; Depth. T pY a df Pipeline (below deepest ditch grade) SpecialReauirements ; Encased. Pipe ..."Less than IQ". Must be covered with concrete pad at least 36" deep. Encased Pipe Greater than. .. No concrete pad required Non=Cased Pipe .Less than- 10' Must be covered with concrete pad;at least 48" deep Non -Cased Pipe Greater than :10' No concrete pad required Concrete pad shall be minimum of 3":thick and width shall-be.pipe diameter plus 18" minimum. 5. Under rip circumstances will a pipeline.be installed parallel to'a County Road within the Right -of - Way. Transmission lines have been determined -to -be petroleum pipelines {which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural -Gas Distribution is a line that:serves the final customer:.' ' . . . . . . . . . . . WOADRK AHEAD RO F-EHD AM--.j' jroADTIORKI'' COO 9 lat. 1. ROAD fs— tor. zo AHEAD Al . . . ....... of bs:, ..:* ::-A:- .... ..... :I--- , , — I � - : . .: . .. ... . .. . ..... .. wo UUUf :-j k ul.iry.� r. i�.� :,LEGEND vim. S.Cwriccooi . crcomila" D"Ims ow, IsITWI = =I Trall- U.0sled Flamtrou Aro. ewa zubles?=14t. I sign_- Irff.. Fla--- viol .. 7 ab 3o2w •at*,.to. I,- 6W o" *I I— t- 30 ss, 16s, ZOV 2�av 215' 245' zw -32o- 35' L 10' a2- I— ea- 16W 450'-SO' ... ... 500. Ssa. N Goo. - 5'. Co.;; 400, SS 60 L.us 0. _SS, Al 6w, 7-0 66W 720, W •12• '715' -IUD" 121 6W - 13W TOW 410- Joe; 17W M. lir 416. is ISO. a 2 S, .1`5" '35W low, I- !SAcr DEPARTMENT: Road and Bridge DATE OF COURT MEETING: 7/11/2023 BRAZOS COUNTY BRYAN, TEXAS NUMBER: CC 2023 - Utility Permit - Wellborn SUD - I&GN Road - Install 110' bore for a 16" water line. ITEM: Consider and take action on the Wellborn SUD utility permit to construct a 110' bore for a 16 inch water crossing under I&GN Road located 1,500' north of Koppe Bridge Road. Site is located in Precinct 1. TO: Commissioners Court FROM: Darrell Kolwes DATE: 06/27/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 SOURCE OF FUNDS: ATTACHMENTS: File Name Description Ivoe Utility_Permit _WellbornSUD_- Road - Utility Permit- Wellborn SUD - AGN Road - Install 110' bore Backup Material _I_GN _Install 110 bore fora 16 water Gne..pdf fora 16" water line. A' RO D 'I,.17 t s ja 3 Duane Peters Date County Judge Road Namc & B1oc&:Nu'mbcr "::.::::.:: " ... ..... 1�d nth o! Crossin :.. ... . ... TYPE OF CONSTRUCTION .. ':....:.:... :a :.. ...(CHECK ONE :-:.. I3ored Jacked Drivcn .Cased ': MGN ROAD'15099-1473.1" .. :' ` :.:11'0' X :'. ::. X :Facility to Parallel Countd Road within Right-Or-'wav, Number :_ €::::Frorii Depth : Dist nnce.`. _::.' CONSTRUCTION TYPE:: "16 . Diameter : 0.375 .Wali1Thickncss:: 24" Carbon Steel Encasement Pipe Material Specification SDR::18 RJ PVC M-125 PSI.- The Iocation and deseriptitin :of the: proposed_ installatioh :and appurtenances.:*must U& •fully.5lio}+in on the.: attached ' _...detailed drawings: SEE'ATTACHED PL ANIPROFILE:DRAWING The Company.shall:commence`actual.cons uction/wojfi good faith within 60 days from the date:of'said ermit and- P :. :::shall com lete'said:constructton %wort. within: 90 °:working days..{CmN1p;I�Ty 1VyUS.7[`:`I�'IILL:IN). ;Ifauch construction.is'not:tiegun:byahe 60�' day, Company.willbe.�requiredao•apply fora.new:permit., Gompany.declares::that:prior to; filing this. appiication, it:lias ascertained .th' location `of:all .existin ! ::utilities both aerial g . and ;underground,::and.ahe fi[tng of this.appiicatiori is prima facie evidence that the proposed installation .will.:noE con tlict,wifti anyexistingptili ty.. A'copy of this pe::., liail.be. kept at the jobsite ariy.time work"is being perfotiriM :. :: :.:.. = It is expressly stipulated that. this Peiniit is:;a iict;nse -for_ perinissive, use:only :arid "that: the: placing :of facilities. upon public property pursuant.to this. permit shall not operate to create or vest any :property.....gfif"in said"holder::.. :. :;... .. It i5: under"stood and `agreed.that the rights arid. privileges herein set out are.granted: Drily fo: the extent of -the Comity's right, :title and interest"'in the land tp be enter6d:ijpon and used by:t}ie:holder And :the haldei :wiill at all.times.assume risk• of and tndeinnify,' defend and: save .harmlessBrazos County from ::ard `against any and: all loss; :damages, cosf or. expense arising in -any manner.,'on account -of the. exercise or attempted exercise:by.:said_holder of the aforesaid: rights. and privileges. I + i b• . . 7 i . N jj � Y to y l t y , ' rr. a� R 47 Nil 'Google Earth, t, _ I - . . ...... .. ..... . ........ ... - • DRAZOS..COUNTY. SAFETY Y AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN - BRAZOS COUNTY RIGHTS OFMAY -A. GenerdlRequireg 1. Adequhte drainage shall be miintained.in ditches at'all times..*.: ..2. Permittee Will use best managern . ent practices ("BMP") (EPA and TCEQ both provide lists of examples of - -BMPS). ..9minimize ze erosion and sedimentation. resulting from the proposed, installation. - 3. The perffiitt6e shall take precautions to -avoid damage to property. All County Right of Way and property shallbe:'Ye$tored to its original- cbndition, -as far as prictical,fri- the opinion of the County Engineer or -appointed rivreseniativei" 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior- occupant. .. ...... p 5. Permitteeshall not interfere with other utilities -located in the right of -way.. In the event damages occur, permitted will be liable to - the 'Coui4.or othdruill"tids.running through the eight of way. . .. . . .... ... 6. County Engineer ' shall det*rrnine. " r0 Engine e whethe or not permittee's plans shall inconvenience the'public. If it " is determined that inconvenience to 'the public'e'xists, then the County Engigieer will decide whether such; proiiei.Will be all6Wed or'if an altem"'.ative ex'is'ts's'o as not to inconvenience the public. B. Safety Reauirenrents 1. Proper traffic control measures must be put in place prior to beginning workand remain in place during the duration of the job. All traffic control measures must foll6w-the Texas Manual of Uniform Traffi` A Control':Devices (TMUT.CD). See Traffic Control Requirements below. 2... During! onstructiqn, All safety regulations of theTexas Department of Transportation shall be observed. 1" Permit* must take such,piriecautiohs and mcaiures, including:'I fid'displayin safdt� es, as placing a' safety may be necessary, in ordir to safely.conduct-the public througk the projectarea. Company shall provide flagmen, signs, signals or d6vic.es niece sary-to provide complete safety to the public. - 4. Adequate cause minimum inconvenience provisions must be made4o' t, s to traffic and adjacent property - owners.. 5".' No cable:,*conduit and/or pole line shall be:la"id,' constructed, maintained 'and/or repaired so is to constitute a danger or hazard. of any kind to persons or vehicles using such road. Any:0oles placed in.:the Right of... Way f0r7jutu're installation shall be.placed at -the back of the Rightof Way.*:; Exceptions maybe a%ppr-dyed by the County Engineer. , C. Traffic Cdtrirol Plan". ... .. . 1. A traffic' control *Ian, pursuant to the T gin' -provided - p :MUTCD or En eered Traffic Control Plan must be for the -following- a. 'Any`construction :(i,d. pi4:6kcaVation,.bole) 1eft open overnight, requiidi9's12e'cific nighttime traffic M tra control measures pursuant to the TMUTCD; ....... . .. ... . ..... ............. .. qY:4, !!F.! O"t 7 TI. 6. TOOTStandard:Specificatioii ltem 476 shill be followed'for.a.J:boringjacking; tunneling and.jints. -9. Bore Pits: : a. -no p. hshall remain open l6nkeiiihin" 2 d'Ays';' all.*pitS' shall have'proper traffic controi 'mei6libs in place. -See Traffic .C ontrol Plan listed. -abby e. c. pits Mall NOT.b6AocAted Within ten frbm the edgdbf paviment without.prapproval ff6n . the Engineer County Engineer or hi's. representative itat" ve; �Q ... .--i. - when pio.arift6re remain open for; rn 6rid:thainA libui difi 'diligen''ce will- :used ... th' I d.. w M hours, q mw in protecting e spoil po. P.1 drama g6-probI e. -.b' dm'on soil' 60tidiiions,*the'::County:Eneinqeror his representative may require shoring to protect - 4Pe P. C. pavement'integrit AY req ire pit be I 'd f. based u on soil do diflons. thi C-buniytit r his*r:e'p* Fq'senititivei�fti 6 s e p ace. P., o ...,gineero roa furffi6t from tK6 ifte'bf d ... ... .. 10. Any installation withiniten'(] 0) &6i61f od& of p6em6fit shill -meet the following; a. location must bd:bopr6ved. bY.the.Co6nty Engineer -or his iepricisentative b. 'back lied Willi cement 'stabilized*material. c. based upon sdil'd0 nditions,'th&G06nty Engineer or his repr6 gntative maV,require'.sh6dngtq Proto.pt, pavement integrity.-:*- -b fi all 6k' t d mud sha I &'i6m6v6d to A b kfill placed d.'. ...,:cess.wai water an., . from the trench . ack lling;_. Any 4C clUidg a rainy period or at other times where excess water cannot'b6 prevented -from entering the trench Will be O'd'Adetdd TEMPORARY and shall be replaced with PERMANENT'6i t stabiliz'e*d' men material as'so6n6 -Weamer. per,1ni6;-.-:,• :.: e 'b psvi�nient materials AMI be removed d restored to4hi'saitisfieflon' of the.:'':: v an al 'Oist�r County ng s,represeniativ'es; E f .0 r u d pavement materials isillowd"d.'. n side o ing'to"fill voids the base an. omp� "jeopardize*the br' lnte�grity:.qf the sho!Jl&r -of the road: In th6 event* 11. -C nymust,bec" fulto*nota ComiJithy,damages the slope, shoulder or any other portion of thdA 'hv�ofm iy, -Company will b 9. ..W f way 't for -�b - toth6:dd di i responsible repairing the dams 6�and,rdplacl� * ' n ition itwas prior 0.:;:. replacing ri ht g 'commencing construction:.. :12. 0petati6of construction 9nd/6r". anitn'ance. u'"iinept on thd tried suice 'of an tin Coup road. i not bi pbft: tte.. •-excep't�,in :an -instance W* ayingi.co sft heieW the I n' c0ofi,maifiWriance and/br. d a ines; cannot be acdomplishe oilier method an in this -even - reP W 6f,-Oables, d6ndtiitsandlor.pole H d- �y"'an'y":p"th all S'-U&h equivm6i shill. be o'f the"eAb r tire variety. 'A y. ppropria e traffic:cdhtrol shall bei. Or6v* iddd me t 6 iiikTMUTCD iequi .. . . .... ... trUCtion"a'n"'d/o*'r'xna'inteniifi d!0*416r ti6alCompany : omO a . n Y. . to r A 3. -In theO.ini said c rtequire.s C jeo' ""dize-a" n" sectidh'bf the'iond'(isolialti ciffient- road base ;Copapy:will eyii ... d pq i... y. etc.), o quire. Joproyj e a pe'ifib ... rnihance- boind':o"r"16 'Said :amount .letter of ning necessary re0itir.s. d bond will'Ve'd6teirm meid:by. secu y the'Cd":Epgine .... .... ''hill submit `QP'NO Obl�666' ii'l. from hEngineers:tonall .:::'14.'The.'4'P:lic'ahfs u m a r the S.- d ign"aii'd 'wetildfidg4hd ehykoftifiehtAIN s6nditWe''.1a"n'd ... ... .. .. . . . ......... E .-Et "er eikgjvork" ... . . ....... . . .. . ...... ... . .. .. .. ..... . ..... C - ... Is-. '.*.:,. " : . ... .. . . L In the event OMPAO . X j�q ire4i :pvrfbi emergency services; that* _iatidnii :a'Co : " ' On eme Sep n unty �rqqq;rp4.qxca% RightofWay, and unable to notify ffietouh y,. gireer-priotto:.c6ndact...n...g. .eT. ergencyCoinp6n shall notify County,Engineer withiri.24 hours of beginning construction/repairs. This will allow tile' County Engineer's Office -an opportunity to inspect the site to ensure the infcgHty of the County Right of Way'and traffic safety controls used.- F. Repairs to .existins facilities 1. Maintenance• and/or repair to eaistirig cables,:conduits, and/or pole lines which require disturbance of the soil, shalt not be perforrhe' d until"plah§describing such maintenance-and/or.cepair have been approved:by the County Engineer or its -designated representative and a permit has been obtained. G 'Relocation'of utilities ' 1. When and if the County.Engineer determines that it is necessary for,the construction, repair, •improvement", alteration or relocation of all or aniportion of'said •road, any or all poles; •wires, pipes, cables or other..-..: ..... facilities and appurtenances authorized here'under,'shall be removed from said road, or reset or"relocated thereon, as required by the County.Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense ofthe Utility Company: H. Nieh Presstere Pipelines L All utility Permits for•' high'pressiire pipelines (generally 60 PSI_ or greater), whether pertaining to controlled access or non -controlled access installations,:should contain the"following additional " information in the description of the permit, - -diameter -wall thickness ; -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. • With die exception of the maximum operation pressure of the pipeline, this information is to'be supplied, ' for both the carrier pipe and the casing. .. ..3.: Assurance must also'be given that.the'installation material and.design meet:the'Minimum Federal Safety 'Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company..;. 4. Petroleum Pipelines: . :._ - Dep#h Tvae'of Pipeline (below deebest ditch zhidel. S 'aria] Regairem6uts - Encased•,Pipe Less than 10' Must be" So vexed with concrete pad at least 36" -deep EncaseQ. Pipe Greater than 40' . :: " No concrete pad required ;. Non -Cased Pipe -Less than 10' Must be covered with concrete pad at least 48" deep ' Non -Cased Pipe Greater than 10No-concrete pad required ' 'Concrete'pad shall be minimum of 3" thick and width shall be. pipe diameter plus 18" minimum. 5. Under iro'circumstar3ces will a pipeline be installed parallel to a County Road within the Right -of-• Way. -Transmission lines have been determined to be'petroleum.pipelines (which includes natural gas lines) and shall not be parallel to'a CountyRoad: .'Natural Gas Distribution is a line that'serves the final customer: ROAD All D • IIIIAD D . AD .,Nona 1.0 c ROAD Cl see.. Ing Mond AHEAD 'INDADV0R91 /E. MP 0 ZADD now 2iA tj CUM to VUEAD X, T a" ... .. .. in. II)CAllve . . .: ". I I . LEGEND :I I .. ... . .. c=xzm gym I Oarrlrpaw• a a CIMMI171rq 60.1c.0 tkaVr QWk 110111ele ;ra 14 )QznlpQ=qcdDua�0 pervaWle I Mfolocto Stem fpcust .a. %two. trgtfle FIMM4 777.77 u:0. 7 .raw tmvino crar,,e .1. la' o 111,6 11" rt- In a, •1-on rew a y ,35 =5 C.. 265' 226, 245, :35, TRO!" tGot 12-0 7WWWF 295 32 --TO' 60- -2 0 77 L!6 - u-ils 45Ot 4W $40' :.W. 4 0': 5037 So' 100" Azo 110 .rs • Ir W sso, 605- - 660- 65- 119' _50ps 29W 600* 660 720" 0' 420, 1M. '3SO' 65W 1 756 Gs• uoT W 410• =?00. 17 SAO. —70"•1— g4of - DOD' 47s, i, IS 115 so- .". OR 95pl. 9. 15%. ISO' 900 54W — be other Moilplont..' &Only:; : . . ..or v a .. .. .. plate V)l A 'Cart'"00"al' ROW rqcaaAwy a - . :. .. , .. . . ... . . . . ir, Irv. ..... . I" cam • • :: . IL va A: I!ll:' -ri aN -=qatf. ,a xM=v. c Lee v, :,�,,�.: . :.. .. ..: I . , 21.1:: ': c" r.fp:.% of b . . . . + . �Y, 0!:;TCCW,4. ft lonell MotrIc c �rmliilrtqi Oavlcda areas "'TYPICAL'USAGE: n citarrIal 101.2 =,IM fee M* wmi� J:: "o 0M I 1� 1=1M I 1 11. M.DTI 41 IS'a M'iIlfftu 4i of lo- Iron fee lea ;Mar"t Ira, a, "I I 6!pa p" I. A GENERAL NOTES It sp� — 'a flops ailm" a to S119ft two tn a. % are 4i9jifito.: JI Al 1, tr0fle co 0n1"& I I WaTraw" me. 9,11CUME0,1:cp•vi. InDtb, aMftf:.Ifh the Or;&Ml*. armal nor,bg mil 04 �tm Italea in it. IStq,twlle%.4 L So:— :1• low, Iff. I, 'aut I" minfeehmm "arl'. ther, wole"d at' "M Lflof-w.' ..a r &1 .29 ledowarlal ~0 f"r I'm gg Mwest frovirLta WY." v-3dw vm1cli .;In am ov Mv, Asts flateo 4% 54 9U;IIdl'.ng cr &Irmo *Ig"Yu A Sroc*,,Vei;ci, 911r, a IUA shwid-ba. uo#d aryllft It M III pasIllarc5i 34 fe too Ino'ka ot,*Vq 01 at,=" au-w,4 offiftl uhars#41 utti.11.0 I". bb • pp or" plrf� ar aIall-I at 1pa "am I A;: but fmq.w vw% crMllianb rrw1ragn2. trafF;,j amfca 'Alow. 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L v . ......... . ...... ....... q Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 06/27/2023 REQUESTOR DAVID LYNN FLENTGE ADDRESS PO BOX 1311 KINGSLAND TX 78639 OWNER NAME DAVID LYNN FLENTGE PROP ID# 437295 REFUND AMOUNT 1$12.42 REQUESTOR MARGARET OLIVER ADDRESS 1607 ROLLINS AVE BRYAN TX 77803 OWNER NAME JAMES FOSTER PROP ID# 402446 REFUND AMOUNT $88.08 REQUESTOR LEE &VANESSA NEWSOME ADDRESS 25973 FM 159 RD NAVASOTA TX 77868 OWNER NAME LEE & VANESSA NEWSOMW PROP ID# 306417 REFUND AMOUNT $ 10.69 REQUESTOR KOVAR KENNETH DWAYNE & WANDA MARY ADDRESS PO BOX 763 WALLIS TX 77485 OWNER NAME KOVAR KENNETH DWAYNE & WANDA MARY PROP ID# 347010. REFUND AMOUNT $300.00 REQUESTOR ENGLEMAN HENRY J JR ADDRESS 4102 GREEN VALLEY DR, BRYAN, TX 77802 OWNER NAME ENGLEMAN HENRY J JR PROP ID# 47934 REFUND AMOUNT $2015.68 , REQUESTOR AMANDA RIVERA ADDRESS 152 OAK RUN COLLEGE STATION TX 77845 OWNER NAME AMANDA RIVERA PROP ID# 113389 REFUND AMOUNT 1$263.23 REQUEMR VIRGINIA PERRY ADDRESS 2812 CAV17T AVE BRYAN TX 77801 OWNER NAME VIRGINIA PERRY PROP ID# 25863 REFUND AMOUNT $38.66 Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax RE UESTOR -SUNNY NASH ADDRESS 1725 E OCEAN BLVD LONG BEACH CA 90802 OWNER NAME SUNNT NASH PROP ID# 17514 REFUND AMOUNT 1$19.87 RE UESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT RE UESTOR ADDRESS OWNER NAME PROP ID# REFUND 'AMOUNT RE UESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT RE UESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT RE UESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT RE UESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT RE UESTOR ADDRESS OWNER NAME PROPID REFUND AMOUNT APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS FLENTGE DAVID LYNN PO BOX 1311 KINGSLAND TX 78639-1311 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: S. BUCKMAN A J.H. BUCKMAN E 30027712-000 CHESAPEAKE OPE/GIDDINGS (EAGLEFORD) AB 48 /RUIZ, F SUR .0014054900 R Address: Account # 437295 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2022 Taxpayer's reason for refund: OP -Overpayment REFUND TO: FLENTGE DAVID LYNN PO BOX 1311 KINGSLAND TX 78639-1312 Payment Date Amount Paid Refund Amount Requested 03/31/2023 $50.00 $12.42 _ Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." ON A2.9-11-b Signature Date Phone # Email A r ss ` If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a star jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th `tax re n is [ro ed [ ]Disapproved ItIa3 Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 0410412023 10:1 BANI 4 KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: FLENTGE DAVID LYNN PO BOX 1311 KINGSLAND, TX 78639-1311 Receipt Number 3249145 Date Posted 04/04/2023 Payment Type P Payment Code Over/Refund Total.Pald $50.00 Property ID Geo - - - Legat Acres _ _ - :6t h er Name arid A_ d_dress 437295:3M27712-000-R-030027712000ROO1070 0.0000 FLENTGE DAVID LYNN PO BOX 1311 Legal Description KiNGSLAND, -iX 78639-1311 S. BUCKMANA J.H. BUCKMAN E 30027712-000 CHESAPEAKE OPEIGIDDINGS (EAGLEFORD) AB 4B /RUI2, F SUR .0014054900 R Situs - _ DBA Name Entity - - - • - Year Rate Z REFUND ENTITY 2622 0.00000 EMG SVCS DIST#4 2022 0.06504 BRAZOS COUNTY 2022 0.42941 BRYAN ISD 2022 1.13960 Ta_xableV_alue StmtA 0 146339 2,084 44540 2,084 44540 2,084 44640 Tender Details Check 818 Void Original Tax Discnts .. P81 Aft -Fees Overage Amount Pd. N 12.42 0.00 0.00 0.00 0.00 12.42 N 1.15 0.00 0.13 0.00 0.00 12B N B.95 0.00 0.99 0.00 0.00 9.94 N 23.75 0.00 2.61 0.00 0.00 26.36 50.00 Balance Due As Of 0410412023: -12R2 - " -- - - - Description : • Amount 50.00 50.00 Totai Paid Operator Batch - - - - - - - - -- - - - - - - - - - _ 50.00 tmoore 45574 (041M023TM) PAW-, t Receipt Issued In Accordance with Section 31.075 of the Texas PropertyTax Cade APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS FOSTER JAMES R % OLIVER MARGARET J 1607 ROLLINS AVE BRYAN TX 77803-5516 Collecting Tax for. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: LAMBERT3H 30026928-000 APACHE CORPORA/GIDDINGS (EAGLEFORD) AB 58 /WILLIAMS, A SUR .0001750000 R Address: Account# 402446 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2022 05/31/2023 $94.18 $88.08 Taxpayer's reason for refund: OP -Overpayment REFUN D TO: OLIVER MARGARET J 1607 ROLLINS AVE BRYAN TX 77803-5516 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." Signature Date Phone k Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state )all felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The nd is [ pprove [ )Disapproved -7 111 1 .3 Authorized fficer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature - Date TAX RECEIPT 061211202312:07PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: OLIVER MARGARET 1607 ROLLINS AVE BRYAN, TX 77803-5516 Rec'eiIi Nurribe-r` _ 3254608 Date Pasted I_ OW31TO23 Payment -Type _ I _ - P! Payment Code I - OverlRefuod. TOtalPald _ FYI S94_78� Property► �� . _-_ 'Geo - - - - - - - - - - Legal Acres _ -- , - Ovimer Name arid_Addre_ss-- - - { 10.0000 JAMES R r 402446 130.026928-000-R 030026928000R001024 FOSTER I ;_ - -- - - - -- % OLIVER MARGARET J - - - _ _ _ _ -- --Legal Description 11607 ROLLINS AVE i LAMBE& 3H 30026926.000 APACHE CORPORAIGIDDINGS (EAGLEFORD) AB so AAnLLIAMS, A SUR I BRYAN, TX 77603-6516 k0001750000 R_ _ bBAName - -- - -- - - -- -- ---, - Enti ty----- Year -_ Rate Taxable Vaiuua SitLitB Vold _O_riginal Tax_ D_iscnfs_ P&1 _ A_tt_Fe_es -0.00 _O_ �erage A_moiL_nt P-d; -� Z REFUND ENTITY 2022 0Ar]000 0 146433 N 88.08 0.00 0.00 0.00 68.08 EMG SVCS DIST#3 BRAZOS COUNTY 2022 0.02550 338 45367 N 0.09 2022 0.42941 338 45367 N 1AB 0.00 0.01 0.00 0.00 0.19 0.00 0.00 0.10 0.00 1.65 BRYAN ISD 2022 1.13960 338 45367 N 3.85 0.00 0.60 0.00 0.00 4.35 94.18 Balance Due As Of OSM112023: -88.08 Tender Details Description _ _ -__ _ _Amount' Money Order 14637 - - - - - - 94.18 94.18 Qperator_ 13aich - - -- --- - - -- -- -- -- ---�- ----Total Paid. - -- tmoore 46405 (06l0512023TM) - Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code r-r.M . �.rs. APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS NEWSOME LEE &VANESSA 2S973 FM 159 RD NAVASOTA TX 77868-8020 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: A001400, WILLIAM DEVERS, TRACT 6.2, 3.113 ACRES Address: 4716 MATT WRIGHT RD , Account # 306417 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2022 05/32/2023 $726.60 $10.69 Taxpayer's reason for refund: OP -Overpayment REFUND TO: NEWSOME LEE & VANESSA 25973 FM 159 RD NAVASOTA TX 77868-8020 Sign below and return form to the Brazos County Tax Office. "I hereby ap 1 forthe refund of the above -described taxes and certify that the information on this form is true and correct." Signature b, aie Phone # Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The x is [`''Ap roved [ ] Disapproved -7 t a3 Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 32.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 061051202312:40PM f U KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: NEWSOME LEE & VANESSA 25973 FM 159 RD NAVASOTA, TX 77868-8020 iteceipi Number _ V r 3254606 i Date Posted - �05191120231 Payment Type Payment Code -_ �Ov_edRefundi Total Paid Property ID Geo !Agal Acres_ ,F- _ __ _ Owner Name and Addn3ss _ 308417 1001400-0006-0020 ` 3.1130 __ _ _ 1 NEWSOME LEE & VANESSA } i - • - -- • _ ' _ - _ _-- _ _ . _ . _._ . _.. _ _ .� 25973 FM 159 RD •_ - Legal Description NAVASOTA, TX 77868-8020 �4001400, WILL_WM_DEVERS^TRACT 6.2, 3.113 ACRES Situs DBA Name - _ . -- - _ _- 4716NWftWRIGH7'RD Entity Year Rate Taxable Value Stmt # Void _ ONginal Tax Discnts _ P81 At't Fees Overage Amount Pd _ . EN Z REFUND TfiY _ 2022 _ 0.00000 0 14643d N 10.69 0.00 0.00 0.00 660 10.89 EMG SVCS DIST #1 2022 0.02256 39,642 93093 N 8.78 0.00 1.14 0.00 0.00 9.92 BRAZOS COUNTY 2022 0.42941 39,642 93093 N 167.21 0.00 21.73 0.00 0.00 188.94 NAVASOTA IS 2022 1.17509 39,642 93093 N 457.67 0.00 59.48 0.00 0.00 517.05 726.60 Balance Due As Of 0513112023: -10.69 Tender Details - r - - Des'crTptIon,^ _ __ ,•_mount• Check 7646 _ --- - - 728.60 726.8o Operator Batch _ ___ _ _ - _ _ __. _ _ 7ota1 Pald' tmoore 46406 (0610612023TM) - - - - - - - - 726.60; Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code T ma exx� Ne APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS KOVAR KENNETH DWAYNE & WANDA MARY J PO BOX 763 WALL15 TX 77485-0763 PROPERTY DESCRIPTION. Legal: THE BARRACKS PHI, BLOCK 1, LOTS Address: 3308 GENERAL PKY , Account 347010 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2022 Taxpayer's reason for refund: OP -Overpayment REFUND TO. KOVAR KENNETH DWAYNE & WANDA MARY PO BOX 763 WALLIS TX 77485-0763 CollectingToxfar: (taxing entitles) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kerten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 06/21/2023 $25S4.17 $300.00 Sign below and return form to the Brazos CountyTax Office. QI hereby apply for the refund of the above -described taxes and certify -that the information on this form is true and correct." signature Phone 9 (D - Z 1- Z.'% Date Cf�u�G,rY 1 kov� � �ti.%afl: Email Address Ir you malce a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DEEERMINATION e fund is [ 1Apprq d [ ] Disapproved Authorized Officer Signature Date -7(ttlaa Authorized Officer of taxing unit for refund applications overamount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 06/211202310:40AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: KOVAR KENNETH DWAYNE & WANDA MARY PO BOX 763 WALLIS, TX 77485-0763 IrRecNumbert�' ____I 3258077 Date Posted r 1 06/21/2023. paymlent Type 4 �—P Payment Code Oi ver/Refund IrOtalPaid,_4 $2,664.17 Pro a ID _ Geo - ____. �.:�_ _ I P - Legal Acres Owner Name and Address 347010 604802-01011-0050— : 0.0000 KOVAR KENNETIi DWAYNE &WANDA MAR PO BOX 763 --� - Legal Descr(Qti_on _w WALLIS, TX 77485-0763 THE BARRACKS PH 1, BLOCK 1, LOT 5 r 81tus _ — �_ �_J DBA Name ------ 3308 GENERAL PRY , i Entity Yea_rRate °7axabie V_a_iue i! _ _V_ot ' Ori�tna aTax r Discrits _ �P81 Att Fees - O_veraggAmd_ unt Pd Z REFUND ENTITY - - 2022 0.00000 M- T 0 _Stmt 148491 N 300.00 0.00 0.00 0.00-- 0.00 300.00 . 0.00 0.00 463.99 BRAZOS COUNTY 2022 0.42941 211.450 72093 N 453.99 0.00 0.00 CITY OF COLL. STAT. 2022 0.52461 211,460 72093 N 554.64 0.00 0.00 0.00 0.00 554A4 COLLEGE STATION ISO 2022 1,17810 211,450 72093 N 1,246.64 0.00 0.00 0.00 0.00 1,246.54 2,664.17 Balance Due As Of 0612112023:-300.00 --Description A �� •mount 2554.17 2554.17 rperator ^ Batch _ - ^ -, _ __ . _ �T. ,_ ,_� Total Paid O �lemeraon 46847 (06053-_LE) 2,b54.17 Special Condition Exists for this Property Page:1 Receipt Issued in Accordance with Section 31.076 of the Texas Property Tax Code n as mneem, un APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979.775-9930 OWNER'S NAME AND ADDRESS ENGLEMAN HENRY J JR 4102 GREEN VALLEY DR BRYAN TX 77802-3604 PROPERTY DESCRIPTION Legal: WHEELER RIDGE PH 1, BLOCK 7, LOT 5 Address: 4102 GREEN VALLEY DR , Account# 47934 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid ZREFUND 2022 06/01/2023 $2025.68 Taxpayer's reason for refund: PAYMENT IN ERROR REFUND TO: ENGLEMAN HENRY J JR 4102 GREEN VALLEY DR BRYAN TX 77802-3604 Refund Amount Requested $2015.68 Sign below and return form to the Brazos County Tax Office. "1 hereby apply for the refund of the above -described taLes�nAMthat the information on this form is true and correct." Sf�, atu're ate Cai�► ey� i -e m ahe L-W-e x om Phone # Email Ad -dress If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state ]all felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION e tax nd is Appra ed [ ]Disapproved Authorized Officer Signature Date IC7 / 11 /0-,3 Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date M TAX RECEIPT o6/2212023 08.06AM ** DUPLICATE ** KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: ENGLEMAN HENRY J JR 4102 GREEN VALLEY DR BRYAN, TX 77802-3604 . _Receipt WRm e_c 3263866 -- - Oate Posted — F 0610112023 PaymentType. Payment Code Partial &21 Pald _ _�$2,015.68 Property iD _ --_Geo _ �'_ '�T_ Legal Acres Owner Name and' ressdd 47934 654000-0107-009C _ —• 0.0000 - - -ENGLEMAN HENRY J JR - _ 4102 GREEN VALLEY DR - - - Le_galDescription _ _—_ _ _ _ w _ _ BRYAN, TX 77802-3604 'WHEELER_ RIDGEPHI,LO BCK7_LOT 5 situ - - -- 4102 GREEN VALLEY DR , Entity Year Rate Taxable Vaiue Stmt i -Void Original Tax Discnts — _ — P81 —58.64 Aft Fees Ov_erage_A_mount Pdl _ BRAZOS COUNTY 2022 0.4294t 184,204 40884 N 388.86 0.00 0.00 0.00 444.80 CITY OF BRYAN 2022 0.62400 184,204 40864 N 562.16 0.00 84.33 0.00 0.00 64BAS BRYAN ISD 2022 1.13960 144.204 40864 N 803.73 0.00 120.56 0.00 0.00 924.29 2,016.68 Balance Due As Of 06MI12023: 35.68 Tender DetailsmounT. t Check '- - _ ' 3141 --- `_ __ •----- --- -- - - - — 2015.68 2015.68 Payment code of'Partid Indicates this transaction is considered a partial payment Please contact the Tax Office for balance due Information. _Operator _Batch — — _.__ — r:�.__TotafPaid'' tmoore 46356 (0d91' 023TM) 2,016.68 Special Condition Exists for this Property Page:1 Receipt issued In Accordance with Section 31.075 of the Texas Property Tax Code n•. APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979 775-9930 OWNER'S NAME AND ADDRESS RIVERA AMANDA 152 OAK RUN COLLEGE STATION TX 77845-8618 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota 15D PROPERTY DESCRIPTION Legal: OAK CREEK MHC, SPACE 152 OAK RUN, SER# AH010313544, HUD# PFS0773958 Address: 152 OAK RUN (PVT) Account # 113389 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2021 Taxpayer's reason for refund: OP -Overpayment REFUND TO: RIVERA AMANDA 152 OAK RUN COLLEGE STATION TX 77845-8618 Payment Date Amount Paid 10/32/2022 $339.95 Refund Amount Requested $263.23 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-describedtaxes and certify that the Information on this form Is true and correct." . ) RI) 0-)^ 5ienatur�e n Dat Phone # Email Address if you -make a false -statement or. -this -application, -you -could -be -found -guilty of a CIass A misdemeanor or astate jail felonij— . — under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION T fund is [77App�ped [ j Disapproved a3 Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 3L11 Tax Code Authorized Officer Signature Date TE 08:56AM KRISTEEN ROE, CTA PH# (979) 776-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4161 COUNTY PARK CT BRYAN, TX 77802 PAID BY: Amanda Rivera Recent Numlier� _ _ - 3178166 DateFosled— 711H-712022 PaymentType P l2aynient Code Full Latal Pald, 1 $208.06 — - Owner N0_-me and_Addre_s_s___ -- M - �- 113389 702019-0000-0298 . 0.0000 RIVERA AMANDA 152 OAK RUN _ COLLEGE STATION, TX 77845-8618 OAK CREEK MHC, SPACE 152 OAK RON, SER# AH01 0313544, HUD# PFS07773958 --- _ _ Siius _ — --_ . D6A Name-'_ 152 OAK RUN (PVT)-, F�itity_ - �-_Year Race Taxable Va1Ke_ Stint#� _ Voic( Ordinal Tax,-Discnts Att Fees__ Overage Amount Pd - - - - - -- ---- COLLEGE STATION ISD 2022 1.17810 12,763 108695 N 150.36 0.00 0.00 0.00 0.00 160.38 BRAZOS COUNTY 2022 OA2941 12.763 108696 N 54.81 0.00 0.00 0.00 0.00 54.81 EMG SVCS DIST #1 2022 0.02256 12,763 108695 N 2.88 0.00 0.00 0.00 0.00 2.88 208.05 Balance Due As Of 1111712022:-263.23 Tender De US —A_mounn .. Online Credit Card 22111706374076EISF98 208•0`5 208.06 Operator_ Batch- - — ---- - - _._�_ �_ _ _ __ —__ ._ _ _ _~. ——T.otal Paid; ahines 43445 (PMIn T Internet CC 11182022) 2l)8 06 page:l Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code T�� APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-773-9930 OWNER'S NAME AND ADDRESS PERRY VIRGINIA L 2812 CAVITT AVE BRYAN TX 77801-2501 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: DELLWOOD PARK, BLOCK 8, LOT 3 (SE 42') & 4 (NE HALF) Address: 2812 CAVITT AVE , Account # 25863 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid ZREFUND 202£ 05/31/2023• $42.03- - Taxpayer's reason for refund: OP -Overpayment REFUND TO: PERRY VIRGINIA L 2812 CAVITT AVE BRYAN TX 77801-2501 Refund Amount Requested -- $38.66- Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." Signatu D�a_te e:17I — 7 Zi —57;Z 7 2- - Av 14 Phone # Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION T nd is Ap ved ( ]Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 06/05/202312:39PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: PERRY VIRGINIA L 2812 CAVITT AVE - BRYAN, TX 77801-2501 Recelpt Number 3254604 Date Pasted 05/31/2023 Payment Type P Payment Code Over/Refund Total Paid $42.03 Property ID Geo Legal Acres owner Name,and Address _ 25863 227000-0008-0041 0.0000 PERRY VIRGINIA L 2812 CAVITT AVE Legal Description BRYAN, TX 77801-2501 6EI.LW60D PARK, BLOCK 8, LOT 3 (SE 42) & 4 (NE HALF) Situs_ DBA Name 2812CAVITTAVE , ' Entity Year Rate Taxable Value Stmt # Vold Original Tax Discnts P8l Att Fees Overage Amount Pd Z REFUND ENTITY 2022 0.00000 0 146429 N N kw 0.69 0.00 0.00 0.00 0.00 38.66 0.00 0.09 0.00 0.00 0.78 BRYAN ISD CITY OF BRYAN 2022 1.13950 56,410 2022 0.62400 91,410 100297 100297 N 2.29 0.00 0.30 0.00 0.00 2.59 42.03 Balance Due As Of 0513112023: •38.66 fender Details Description Amount Check 6723 42.03 42.03 i _Operator Batch _ _ ._ Total Paid tmoore 46405 (06/05/2023TM) 42.03 I Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code Tea••- i s APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for: (taxing entities) Brazos County Tax Office Brazos County, City of Bryan, City of College Station 4151 County Park Court Bryan ISD,. College Station ISD, F1, F2, F3, F4, Bryan, Texas 77802 Ph. 979-77S-9930 City of Kurten, Navasota ISD OWNER'S NAME AND ADDRESS NASH SUNNY P • 1725 E OCEAN BLVD+ • • ___ _ _ • . _, _ _ _ LONG BEACH CA 90802-6012 ' PROPERTY DESCRIPTION Legal: AUSTIN, BLOCK 5, LOT 1 Addr-ess-' 1001 DAN_SBY'ST , Account # 17514 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date ZREFUND — 2022 01/31/2023 Taxpayer's reason for refund: OP -Overpayment REFUND'TO: NASH'SIINNY P }' 1725 E OCEAN BLVD LONG BEACH.CA 90802-6012 Amount Paid $13$6.36 Refund Amount Requested $19.87 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." '"-1 n--- Phone # `` �— Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 87.10. - —TAX REFUND DETERMINATION- --- — — -- -- ----- — — -- ---- — — — 7 e tax r d is [ %41Approv d [ ] Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Data . 'TAK RECEIPT 02/08/2023.04:28PM + KRISTEEN ROE, CTA PH# (979) 77549930 BRAZOS COUNTY TAX -ASSESSOR COLLECTOR .4151 COUNTY PARK CT: BRYAN'TX 77802 ;. M +:....3243960 pate:Fosted +Lz�_ , 01/31/2023: Fa`ymeyitr7ype ��''�2 — F; hv Pa mentCode#.r.:Y �Over/Refund! 51388.361. PAID BY: : r NASH SUNNY P ' :-V125•E OCEAN=BL•VD: 4` LONG BEACH, CA r .`s'-+�; icy^ r.%� =v+er.e 0- -• .;: d:.•: 9„0'��tr8'.' -cam•r0rn�2'-riyC6`0•u•�;11^i.2 �:-, 1. 4:a. d::�%:•1.'-wPh:ii: �}�t?priye=,,3.G..'-j;-- Y-l-ti:At:=c:ve•.s3xQyr a+.1.-�, 7ai .aa-• -,jl�'s�gc.•v•�u:fi�d'gA 'j"175140A-0010. SNNY P r. PO- _n '•-. i: <= M ,}:, _ ':hirr._- �r.''e z;. »-x • .'.:•1'•--^''•`',' +�Kk :P-�•.a`_;:+}w':L" e-�,a�-l�.D�•-e,.s;.-"r.moj 5?ol,:io`-�nsue•rt,.:.-,"�'3: ;^�'w•3.t - ::zr�.•_.-i; y..•F.s: 3': ' s_a,�:: `�N'-t„.-w4:uawdttia ; ^ '.725 E OCEAN BLVD LONG BEACH A90. t0y2160•' 12^4 �-a Wd.'nN; BLOCLOT1••• } yi%�"'j �- DBAName,_-..-:�-• a. �;°' ;;, ,;,.,s,:=,•�) , �- r, ..:' _:+a.'�c-� .'.`::.;:J"•..::�:r?"_:C�ti.r �:�:._7:GS w:�. � .:. t-..74..ru:'ati.rr_ ,.:J•'•��:'.%%'?•�._ ?s:s•.1 _ i 1UOI,DANSBYST, •! � r• • • 1 - - - r :�', , Value"�S}:,�t#::+sYoid'`•:�;Orlginal;z.xdDsscnts���! P,&he:Att:F,eesmOve'rage•Amou,DtPdi ^:''::r. � a:....e.m.:�..s .�."�r-.-a�r.''4 a.e�.a �-�. ..p llrra__.._......_� ��i•.._L.1 ^. _t.. .�,:•Mi..,= L:�,.r:n,•. ZREFUND,ENTITY 2022 O.000pO,. ,`,•. '; 0 146$20, N�::. 19:87,' 0.00, 0.00 .•.~-0.00 ;;r •.0.00 19.87 BRAZOS COUNTY ` 2022 y .0'. 9.41 ' 82,311 92029 = :[V : ? 267.57 ': .0.00 0.00• - ' ` , 0,o0 " ' '; , o,00.'` 267.57, CITY OF BRYAN . 20AP • „ 0:62400 .6.2,311 92025 N , ;+ : U.S.. ', 0.00 , r 0,00 - ; . 0.00 0.00 : ; ' 388.89. .BRYAN I$D•-:. '..; •202'2 '1.73960 62;311 92026: , N :: '710.10 ; ! 0,00 . ' `' b.m.' :.O.bb 0:00 7.10.10. + ' ;+• Balance Due As Of 0113112093:' =19.87 ' ..• .. .' %vSiC•�..Y..��.-^�•`+1.--yir.._apt}r':.?:�";rtF7,,-:':r�:-':Tr.Ts'�F"7;c �,i•'. .+,+-,.�-,-be::J'„%:•6-;�.•na^^.ri.i�`T:ui,;,rie,+'aa�ti•�t.r;�"r•.-?,i;,-n:iT:'-,•a--_�'�•' •. •, 33 xi • Dr .� ,_ v.,.... � ;� Tender : stalls: 2;�.= :�, x�:: �''� _r 6�__• Arrioiflt; . • . , .va.. f.'J ":. • :• �tcN�>'••:a:•s :�''`i.e<:. .l�s , � ;�•_.'{::...-..,_w ..p :.r..^..:l_ :@%+�=.... �iran..::.:-:: �::. Check 173.. ; 1396.36 L^:,_4 Aha:, _��,, __. _--•f•-:=,,,t:+ - y..i L:, y(y.{.:.;•)•-+.}••:): i••n4:.• _ .any. _.,,; •�i,._..k.. - S• /:�•C:1:-•:S-�.. RPM eatcn:h _ t.�^: , : ti� 4_ r,':.%_ w a. ; a _••: n= : Total;Paidr - ... •c•n., .'-�„ ' `max., Cr.;': -:` ' {'' . %s,. ��^.�t:_-.. _ P,, rr ..::• s�,.d+, ['`,,.: " �:, £ ° c.id• - '-;>�'a5. ...c^n ..,�;.�'.-•brK}+s<, :v3L: . ^..�a.�':�'� .i:'F�..v. _ �.�:- •-s:r. -3..:•C..�:_:==-._ti: ^7:. �: � 40., .. i:-,. .. tmoore 4471 (02/08/2023 j 4 TM 1,3t38.36, Page: 1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code T=Aft g 4um Kristeen Roer CTX PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 07/03/2023 REQUESTOR SELECT PORTFOLIO SERVICING % LERETA ADDS 901 CORPORATE CENTER DR POMONA CA 91768 OWNER NAME MORELLA SAM & NADINE PROP ID# 133289 REFUND AMOUNT 1$550.00 REQUESTOR ERNESTS SERVICES % GONZALES ERNEST JR ADDRESS 2111 W 287" BRYAN TX 77803- OWNER NAME ERNESTS SERVICES PROP ID# 1394741 REFUND AMOUNT 538.30 REQUESTOR JOAN MUNIZ ADDRESS 3504 BROAD OAK CIR BRYAN TX 77802 OWNER NAME JOAN MUNIZ PROP ID# 47967 REFUND AMOUNT OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REFUND AMOUNT 5324q155- APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-77S-9930 OWNER'S NAME AND ADDRESS MORELLA SAM J & NADINE 21175 STATE HIGHWAY 249 HOUSTON TX 77070-1655 PROPERTY DESCRIPTION Legal: MITCHELL, BLOCK 32, LOT 3 Address: 1336 BAKER AVE , Account # 33289 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2022 Taxpayees reason for refund: OP -Overpayment REFUNDTO: SELECT PORTFOLIO SERVICING LERETA 901 CORPORATE CENTER DR POMONA CA 91768 Collecting Tax for. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 05/31/2023 $1429.60 $550.00 Sign below and return form to the Brazos County Tax Office. "1 hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." MMA L�A= �natu LERETA, LLC an+ CORPORATE C Phone # POMONA, CA 91 rresss If you make a false statement on this application, you could beta nd gaI yy of aClass A rri� Ile neanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th tax fund is App �11 Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date • TAX RECEIPT 06/02/2023 01:30PM I'MISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: SELECT PORTFOLIO SERVICING INC % LERETA 901 CORPORATE CENTER DR POMONA, CA 91768 Property ID - - -_ Geo -- - _ - - t.egal Acres_ 133289 •420000-00_32-0030 10.0000 ►- - - _ ' _ Legal De-scriptibn- 41ITCHELL, BLOCK 32, LOT 3 ' Sites .7 .- - " - - - - DBA Name- -- --- -- t336 WCE RAVE , r Receipt'Numlier . 3254161 Date Posted , 05131/2023 Payment Type P Payment Code `; OverlR*nd TOtal.Paid $1,423.60' -0_wner Narne sed re Addss _ MORELLA SAM _J & NADINE 21175 STATE HIGHWAY 249 HOUSTON. TX 77070-1655 r T Entity_ Rate -Taxable V_ al_ue Strni# -FeesN _ _Year 550.00 0.00 0.00 0.00 0.00 850.00 BRAZOS COUNTY 2022 0.42941 141,190 90139 N 151.38 0.00 19.68 0.00 0.00 171.06 CITY OF BRYAN 2022 0.62400 141.190 90139 N 219.98 0.00 28.59 0.00 0.00 248.57 BRYAN ISD 2022 1.13960 141,190 90139 N 401.74 0.00 52.23 0.00 0.00 453.97 1,423.60 Balance Due As Of 0513112023:-550.00 Tender _----_ -Details'__ - ----- - ----------- •-_Description - - -- • _- - �-Amour�ti Checlt - 591216 1259.82 Cheat 591309 163.78 1423.60 Operator Batch- i _tmoore _ 46398 (06I0212023TR _ Page;1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code, APPLICATION FOR TAX REFUND _Collectlog-office Name — _. _ Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS EARNESTS SERVICES %GONZALES ERNESTJR 2401 WELSH AVE APT 701 COLLEGE STATION TX 7784S-6S34 PROPERTY DESCRIPTION Legal: BUSINESS PERSONAL PROPERTY Address: 2111 W 28TH ST , Account # 394741 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund 2REFUND 2022 Taxpayees reason for refund: OP -Overpayment, REFUNDTO: G,RNESTS SERVICES GONZALES ERNEST JR 2111 W 28TH BRYAN, TX 77803 _ . Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 01/27/2023 $815.73 $538.30 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." Sigriatbre� 979- Phone li 8 yr rt r S je- JAK _ 9/YS Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal -Code Section 37.10. TAX REFUND DETERMINATION The t �relsAA [ ]Disapproved Authorized Officer Signature -1(<<6as Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date ` TAX RECEIPT 06/09/2023 03:29PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: EARNESTS SERVICES % GONZALES ERNEST JR 2401 WELSH AVE APT 701 1 COLLEGE STATION, TX 77845-6534 Receipt Number 3256260 Date.Posted 01127/2023 Payment Type P Payment Code Over/Refund Total -Paid $816.73 Property ID _ "Geo - _ _ Legal Acres- Owner Name and Address 394741 �892016-0000-0218 0.0000 EARNESTS SERVICES ._ _ _ % GONZALES ERNEST JR Le_ g.I Description_ 2401 WELSH AVE BUSINESS PERSONAL PROPERTY APT 701 Situs .'' _ y DBA Name _ �• _ _ COLLEGE STATION, TX 77845 6534 2111 W 28TH ST , ERNESTS SERVICES Entity'. ' '-'e Year --fate Ta_x_ab_le_ Value §tint # Void ' Original Tax Discnts . • , P&I -Aft Fees dverag a Amount Pd Z REFUND ENTITY 2022 0.00000 0 146456 N 538.30 0.00 0.00 0.00 0.00 538,30 CAD BP 2022 0.00000 0 39198 N 1.27 0.00 0.00 0.00 0.00 1.27 BRAZOS COUNTY 2022 0.42941 11,500 39198 N 49.38 0.00 0.00 0.00 0.00 49.38 BRYAN ISD BP 2022 0.00000 0 39198 N 12.46 0.00 0.00 0.00 0.00 12.45 CITY OF BRYAN BP 2022 0.00000 0 39198 N 6.82 0.00 0.00 0.00 0.00 6.82 BRAZOS COUNTY BP 2022 0.00000 0 39196 N 4.69 0.00 0.00 0.00 0.00 4.69 CITY OF BRYAN 2022 0.62400 11,500 39198 N 71.76 0.00 0.00 0.00 0.00 71.76 BRYAN ISD 2022 1.13960 11,500 39198 N 131.06 0.00 0.00 0.00 0.00 131.06 B15.73 Balance Due As Of 0112712023: -538.30 Operator. _ Batch _ _ _ Total Paid mleoArd 46499 (Corr Ba' 0CML 06092023)� 815.73 Special Condition Exists for this Property Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code nwawo , w'I . APPLICATION FOR TAX 'REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS MUNIZJOAN MAR[E 3504 BROAD OAK CIR BRYAN TX 77802-3505 PROPERTY DESCRIPTION Legal: WHEELER RIDGE PH 1, BLOCK 8, LOT 18 Address: 3504 BROAD OAK CIR , Account# 47967 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND __ 2022 Taxpayer's reason for refund: OP -Overpayment REFUND TO: MUNIZJOAN MARIE 3504 BROAD OAK CIR BRYAN TX 77802-3505 Collecting Tox for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 06/1;,/2023 . $23S0.91 $7.42 Sign below and return form to the Brazos County Tax -Office. areby apply for the refu of the above -described taxes and certify that the infor ion on th' form is true and correct." 1 4 0 3 ` nature Date q79— A 160n w]u n I 7-2f9cidooz Phone # I LgAail Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The is I Appro I ] Disapproved Authorized Officer Signature `7 [[(Pa-3 Date Authorized Officer of taxing unit for refund applications over amount required under Section 32.11 Tax Code Authorized Officer Signature W Date TAX RECEIPT 06/15/202312:31PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: MUNIZ JOAN MARIE 3504 BROAD OAK CIR BRYAN, TX 77802-3505 Receipt.Number 3267128 Date Po is ed —. __ 0511512025 Payment Type _P Payment Code 93 atlRe%und7 Total Raid52,35u.91; Proper]► iD_ — Ciao. - - �� _ Acres _ _ - - Owner Name --an_ Ai dPess _ -- d - - 47967 MI654000.0'108-0180 -, _ _ _ _•Legal 0.0000 MUNIZ JOAN MARIE - r' - r -' 3504 BROAD OAK CIR Description. _ BRYAN, TX 77802-3505 'WF{EELER RIdGE W1, 9LOCK 8, LOT 19 S[tus - - -._ DBA Name 3504'BROADOAKCIR , _ _... Enfity , FRate Taxable Value Stint # _Void _ Ortgl�al Tax Discnta _ P81 Att Fees _Overage A_moun� Fd _ 0.00 7.42 2 REFUND ENTITY _Year_ ' 2022 0.00000 0 148463 N N 7.42 603.50 0.00 0.00 0.00 0.00 0.00 0.00 0,00 603.50 BRAZOS COUNTY CITY OF BRYAN 2022 0.42941 2022 0.62400 234,511 234,611 91224 91224 N 731.67 0.00 0.00 0.00 0.00 731.67 BRYAN ISD 2022 1.13960 194,611 91224 N 1,108.32 0.00 0.00 0.00 0.00 1,108.32 2,350.91 Tender — " Details Check 1675 Balance Due As Of 08111512023: 7.42 I)escriptla r - - _Amount; 2360.91 2360.91 � Operator Betcti -. ' - - -- - •- -- •- - • - - -- - - - -- - - - • "_. ... - - -- . - . _-•_..._ -• --- --- Total Paid. 2,36D.91 tmoore -- 48670 (OBH 512023TNQ „ • _ _ � _ _ - _ . _.._ _ ... _ _ . _ _ • Special Condition Exists for this Property Page:1 Receipt issued In Accordance with Section 31.076 of the Texas Property Tax Code TNeAueome q, ua I' BRAZOS COUNTY, TEXAS BUDGET AMENDIVIENT(S) FOR THE 2022-2023 BUDGET YEAR NO.22/23 39.01— 39.13 On this the 111' day of July 2023 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 11 1h day of July 2023 the Court heard and approved a budget amendment(s) for the 2022-2023 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2022, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 1111 day of July 2023. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: I�Z)"- - Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23.39.01 7111i99s FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Supplies and Other Charges Expenditure 75,000.00 General Fund Risk Management - Administration Contractual Services Expenditure 75,000.00 Risk Management Reallocation of funds to clean HVAC units at the Jail. Budget Amendment was posted on y 3, ue to eclaration of ' aster that was signed on June 28, 2023. Date H;'.i �; R'�t� •�,, .° ',� 6%28/2023 R�tryz� ��gN�� 7. I jai l: "l�l Coati Jae Approval e >?or,Oc c1�sErif h ;bn'. FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 11001500 61130000 (75 000.00) Contingency 01000 12500100 71025000 75,000.00 Contract Services BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123.39.02 7M I1222 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Permanent Improvement Fund Commissioner's Court - Capital Capital Outlay Expenditure 146,418.00 General Permanent Improvement Fund Fleet Shop - Light Equipment Capital Capital Outlay Expenditure 45,475.00 General Permanent Improvement Fund Constable Precinct 3 - Capital Capital Outlay Expenditure 54,958.00 General Permanent Improvement Fund Constable Precinct 4 - Capital Capital Outlay Expenditure 45,985.00 General Permanent improvement Fund Reallocation of funds to purchase three replacement patrol units for FY 2024. , '�NNP ,Date : 7/3/2023 r:;County JusigeApproval Dafe lior,4i'aele 1�ntry Only-..: ._ .. FUND DIV ACCT Change In Budget ACCOUNT NAME 45000 63110001 80890000 (146,418.00) Commissioner's Court - Vehicles 45000 63111000 80890000 45,475.00 Vehicles 45000 63303001 80890000 54,958.00 Vehicles 45000 63304001 80890000 45,985.00 Vehicles BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 39.03 7/111223 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Information Technology - Non Capital Supplies and Other Charges Expenditure 1,928.90 General Fund County Treasurer - Non Capital Supplies and Other Charges Expenditure 1,928.90 Information Technology Reallocation of funds to purchase two replacement scanners. 4e, s r� CoutttyJtiifge?Approva) " Date For,O le'Ent . Un1 i'� ..r...,-�--t ;;.:>_�.> ..> +:.. _ .a 7 •..,a �4._-z - - -------------------------------- FUND DN ACCT Change in Budget ACCOUNT NAME 01000 14000006 60500000 (1,928.90) Equipment & rr Enhancements 01000 12000006 60500000 1,928.90 Equipment & IT Enhancements BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 39.04 7/11 /223 FUND NAME DEPARTMENT NAME I CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Information Technology - Non General Fund and Other Sheriff Office - Jail General Fund ` Administration I Supplies and Other Charges Expenditure 509.19 of funds to 509.19 FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 14000006 60500000 (509.19) Equipment & IT Enhancements 01000 28002000 60500000 509.19 Equipment & 1T Enhancements BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 39.05 7/111223 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Information Technology - Non General Fund Capital Supplies and Other Charges Expenditure 685.13 General Fund I District Clerk - Non Capital Supplies and Other Charges Expenditure 685.13 Reallocation of funds to a 1312 3 FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 14000006 60500000 (685.13) Equipment & IT Enhancements 01000 20000006 60500000 685.13 Equipment & IT Enhancements BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 39.06 7/11/223 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Information Technology - Non Capital Supplies and Other Charges Expenditure 412.32 General Fund Fleet Shoop - Light Equipment Supplies and Other Charges Expenditure 41232 Information Technology Reallocation of fimds to purchase a replacement printer. F NNP 9 3�; �Couify Judge.�1. _Ppro�al, ,� ,�„ 4 Dafe" a �:�,.�;,� _`� S .gP^ *g 'S -S'. x"s ,��,�....,,.��a.,��•4.,,�'��x �� ,tt mxi, .� " 9 ,y"f•+;• ��,�..�,., E °` "' _ ���N �;���: FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 14000006 60500000 (412.32) Equipment & IT Enhancements 01000 11100000 60500000 412.32 Equipment & 1T Enhancements BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 39.07 7/11/223 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Exposition Center - Administration Supplies and Other Charges Expenditure 12,000.00 General Fund Exposition Center - Administration Contractual Services Expenditure 12,000.00 Exposition Center - Administration Reallocation of funds to paint sections of the Expo. pF 771 Q Juii'e,.wProval 3µ "�^+I- l y � a `1 .^,' I!o , _. x, 3� •{ i' yti5, b:'_.4 � (f^ t r R•.%<� 4 � > '�'. «{ Z ,!�> Ta �%i�' f 1 i .� .^.c . FUND DIV ACCT. Change in Budget ACCOUNT NAME 01000 36000100 60500000 12,000.00 E ui ment & 1T Enhancements 01000 36000100 71025000 12 000.00 Contract Services BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 39.08 7/11 /223 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE 2020 Certifications of Obligation Contingency Sup Iies and Other Charges Expenditure 139,200.00 2020 Certifications of Obligation Road and Bridge Heavy Equipment Capital Outlay Expenditure 139,200.00 2020 Certificates of Obligation Reallocation of funds to purchase a dump truck for Road and Bridge. tNINP Y9 Date , 3�"���;,7/3/2023� Cot(iitjl Judge`;AprcjvalA Cot(iitjl Judge`;AprcjvalA ,� �, v a �b 11i �OT & � u6 x. G S. ia_e„` �� ���ta 1* n'3 �.a.$ w t � FUND DIV ACCT Change in Budget ACCOUNT NAME 43200 11001500 61130000 (139,200.00) Contingency 43200 63432700 80890000 139 200.00 Contract Services BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 39.09 7/11 /223 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund American Rescue Plan Revenue Replacement - General Government Discretionary Expenditure 12,830,395.00 General Fund American Rescue Plan Revenue Replacement - General Government Community Support Expenditure 2,500,000.00 General Fund Expenditure 15,330,395.00 Capital Permanent Improvement Fund Revenue 15,330,395.00 Capital Permanent Improvement Fund Sanctuary Renovation Capital Outlay Expenditure 100,000.00 Capital Permanent Improvement Fund North Wing Renovation Capital Outlay Expenditure 100,000.00 Capital Permanent Improvement Fund Commissioner's Court - Capital Discretionary Expenditure 6,162,654.00 Capital Permanent Improvement Fund BISD Building Renovation Capital Outlay Expenditure 9,367,741.00 General Fund and Capital Permanent Improvement Fund Reallocation of funds to properly account for the American Rescue Plan Revenue Replacement funding. ' NNPi --7/3/2023 County Judge Approval __ .4 — Date _1 iFor Oracle E,n Qal FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 116002 59100000 (1,962,654.00) Community Center 01000 116002 59100000 (9,367,741.00) BISD Remodel 01000 116062 59100000 (1,500,000.00) North Wing Remodel 01000 116002 73004000 (2,000,000.00) Unlimited Potential 01000 116002 73004000 (500,000.00) Meals on Wheels 01000 00000000 91110000 15,330,395.00 Transfer to Capital Improvement Fund 45000 00000000 49028000 15,330,395.00 Transfer from General Fund 45000 63115000 80101000 (I00,000.00) Sanctuary Reno Feasibility Stud 45000 1 63151000 80101000 (100,000.00) North Wing Reno e ibilityStudy 45000 63110001 1 59100000 6,162,654.00 DDEA - Capital 45000 63270000 1 80101000 9,367,741.00 BISD Remodel BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 39.10 7/11/223 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Permanent Improvement Fund Commissioner's Court - Capital Capital Outlay Expenditure 148,202.50 General Permanent Improvement Fund Road and Bridge - Capital Capital Outlay Expenditure 148,202.50 General Permanent Improvement Fund Reallocation of funds to the correct account for replacement vehicles that were ordered for Road and Bridge in the summer Units arrived in fiscal year 2023. (CIP #23-565, CIP #23-577, CIP #23-578, CIP #23-587, and CIF #23-586) NNil 2023 udgeApgroval _ ;Date fn c. s_sY'— i4✓ Y� i J F _ '.. - m ,x. '; 9iYix" _: r'3 i✓' i� ; k'` d,T t V FUND DIV ACCT Change in Budget ACCOUNT NAME 45000 6311000I 80890000 (148,202.50) Vehicles 45000 63560001 80890000 148,202.50 Vehicles BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23.39.11 7/11/223 FUND NAME DEPARTMENT NAME I CLASS DESCRIPTION I ACCOUNT CATEGORY INCREASE DECREASE General Fund I Contingencv I Suonlies and Other Charees I Expenditure 75.000.00 Facilities Services - General Fund Contractual Services Reallocation of funds to the correct account to cover expenses for the rest of the <r-T� "'fFy, '�cm.....�.i.. 1s ^1 e`.S^•'•Yw^:Fe,'�.. u"' 3 `ivw+Y•-•. Y� C4�'"�,fyl3 ,,,•,.p� ,.—' I 5J2023: : �; Coun��a8e?Pr. ,. vvs p.y ti.r �`ox;{.•,raCle,Eu �< ..SBz'tu f., ✓ta 7 *u z-`!` i s L t cry f I `3 st3 t-.,.tt"x�''.1 �� K S;iq M1,i .. - .. FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 11002500 61130000 75,000.00 Contingency 01000 17000100 71025000 75,000.00 Contracts BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 39.12 7/11/223' FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Grant Fund DVE Real Time Crime Center . Infrastructure Grant Supplies and Other Charges Expenditure 224,571.36 Grant Fund DVE Real Time Crime Center InfrastructureGrant Capital Outlay Expenditure 224,571.36 DVE Real Time Crime Center Infrastructure Grant Reallocation of funds to the correct account to correctly account for assets for the Real Time Crime Center. NNP -Date: 7/6/2023 County Judge Approval Date - - - For Oracle Entry Wy- ' FUND DIV ACCT Change in Budget ACCOUNT NAME 30000 283500 60500000 (224,571.36) Equipment & IT Enhancement 30000 283500 80203000 200,927.28 Computer Hardware 30000 283500 80242000 23,644.08 Furniture BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 39.13 7/11/223 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Permanent Improvement Fund Medical Examiner's Building Capital Outlay Expenditure 249,000.00 General Permanent Improvement Fund Revenue 249,000.00 General Fund Expenditure 249,000.00 General Fund American Rescue Plan Revenue Replacement - General Government Discretionary Expenditure 249,000.00 General Fund American Rescue Plan Revenue Replacement - General Government Discretionary Expenditure 700,176.00 General Fund Contingency Discretionary Expenditure 700,176.00 American Rescue Plan Revenue Replacement - General Government Reallocation of funds to properly account for the American Rescue Plan Revenue Replacement funding. i NNP; i Date: 716/2023' _ County Judge Approval _ — Date_ For Oracle Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 45000 63340500 80100000 (249,000.00) E ui ment & IT Enhancement. 45000 00000000 49028000 (249,000.00) Computer Hardware 01000 00000000 91110000 (249,000.00) Furniture 01000 116002 59100000 249,000.00 01000 116002 59100000 (700,176.00) 01000 11001500 59100000 700,176.00 Personnel Change of Status Commissioners' Court Date: Department Submitting Information: Purpose of Submissions: ( Jul 6, 2023 ) 07-11-2023 Human Resources Consider and Take Action on Change Employment =•:r,D;epartrnentName I' Empioyee•Name Sheriff office - Jail Administration Cedillo, Julie* Tax Assessor - Collector - Administration Devane, Dajalra Sheriff office - Jail Administration Foketi, Alanl Sheriff office - Jail Administration Guitron, Juan* District Attomey - Administration Jansen, Jennifer District Attorney - Administration Kaldas, David Associate Judge #2 - Administration Stapp, Sheryl Separations Department Name Employee Name County Treasurer - Administration Davis, Laura County Clerk - Administration Davis,, Patsy County Judge Greer, Colton County Judge Klumb, Michael Jail Medical Services Moody, Kimberly County Gerk - Administration Ramirez, Teresa Juvenile Services - Detention Williams, Gloria Juvenile Services - Detention Wilson, Winona A. Approved In Commissioners' Court: 07-111 0 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 07-11-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To County Treasurer Villarreal, Cristian District Clerk Record Management Fund Bond, Pamela Nava, Maria Justice of Peace — Precinct 4 Ray, Denise Approved in Commissioners' Court: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Change of Status Change of Status Change of Status Change of Status 1