HomeMy WebLinkAbout2023/06/06 REGULAR SESSION 10:00AMJ
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BRAZOS COUNTY
B RYAN, T EXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON JUNE 6, 2023 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE
AT FACE BOOK.COM/B RAZOSCOU NTYTX
1. Invocation and Pledge of Allegiance
• U.S. and Texas Flag - Commissioner Konderla
2. Call for Citizen input and/or concerns /
3. Presentations and/or Discussions
• Presentation by Chadd Caperton, County Administrator/County Extension Agent -
Ag & Natural Resources, to Commissioner Chuck Kondera on successfully
completing Commissioners Court Leadership Academy - Session 1.
Consider and take action on agenda items: 4 - 21
4. Request from Human Resources for approval to accept a monetary donation in the
amount of $250.00 from I nsurors of Texas for the Health and Safety Expo on June 15,
2023.
5. Request from Human Resources for approval to accept $7,048.59 from the TAC RMP
Employee Safety Equipment Program. Funds may be used on Road & Bridge and
Facilities employee safety.
6. Approval of the following Job Description:
• a. Compensation & Benefits Analyst (Human Resources) 2080 hours (Code
B0118)
7. Request from Information Technology for approval of the I nterlocal Agreement between
Brazos County and the City of Bryan, dba Bryan Texas Utilities, for the design and
construction of an underground fiber conduit system. This is required for the BTU Pole
Removal and Courthouse Fiber Reroute projects.
8. Request from Auditor's Office for approval to write off accounts receivables from FY
2020 as uncollectible in the amount of $134,245.63.
9. Approval of Contract #23-129 for Residential Services of Juveniles Offenders with
Therapeutic Family Life. ,
10. Approval of Contract #23-131 for Open Records Management Software with
JustFOIA. '
11. Approval of Contract#23-132 for Primary Internet Connection Services with Frontier. "
12. Consider and take action on the Bryan Texas Utilities permit to lay 140 feet of
underground line within the county right of way of Kathy Fleming Road located 1 mile
west of FM 159. Site is located in Precinct 1.
13. Consider and take action on the Bryan Texas Utilities permit to lay 90 feet of
underground electrical line within the county right of way of Wilcox Lane located 1,283
feet northeast of FM 974. Site is located in Precinct 2.
14. Approval of the Final Plat of Hollow Heights Lots 56-R and 58-R being a replat of
Hollow Heights Lots 56 through 59; 3.689 Acres; Thomas M. Splane Survey, A-53; City
of Bryan ETJ; Brazos County, Texas. Site is located in Precinct 2.
15. Tax Refund Applications for the following:
Overpayments
• a. Douglas Hoelscher - $5.26
• b. Bernice K Riley Smolka - $11.28
• c. Bryan Texas MHC - Oakwood MHC - $75.37
Payment in Error
• d. Corelogic - $16,020.76
16. Commissioners Court minutes for.the following dates:
• a. May 02, 2023 — Regular Meeting
• b. May 04, 2023 - Workshop Session
• c. May 09, 2023 — Regular Meeting
• d. May 16, 2023 — Regular Meeting
• e. May 23, 2023 — Regular Meeting
• f. May 30, 2023 — Regular Meeting
17. Budget Amendments.
• FY 22/23 Budget Amendments 35.01 - 35.06
18. Personnel Change of Status.
• a. Employment & Separations
• b. Personnel Change of Status
19. Payment of Claims.
20. Convene into Executive Session pursuant to the following:
• a. Texas Government Code §551.074 to discuss the appointment, employment,
evaluation, or duties of the General Manager position - Exposition Complex &
f
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IF
Brazos Valley Fair.
• b. Texas Government Code §551.074 to discuss the appointment, employment,
evaluation, or duties of the Veteran Service Officer position.
• c. Texas Government Code §551.0725 to deliberate business and financial issues
related to a contact being negotiated, Contract A.
• d. Texas Government Code §551.0725 to deliberate business and financial issues
related to a contact being negotiated, Contract B.
21. Consider and possible action on Executive Sessions.
22. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of May 31, 2023.
Acknowledgement of FY 2022-2023 Contingency Budget to Actuals as of May 31,
2023.
23. Juvenile director's report on detention population.
24. Sheriff's report on inmate population.
25. Announcement of interest items and possible future agenda topics.
26: Call for Citizen input and/or concerns
27. Adjourn.
;i
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created.under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special'and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803, THE
PUBLIC MAY WATCH THE MEETING LIVEAT FACEBOOK.COMBRAZOSCOUNTYTX is wheelchair accessible. Handicap parking
spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make
arrangements, please call (979) 361-4102.
The foregoing minutes of the Commissioners Court Meeting held June 6, 2023, have been
examined and are approved in open Court this 1lth day of July 2023, in Bryan, Brazos
County, Texas.
Duane Peters Steve Aldrich
County Judge
Chuck Konderla
Commissioner, Precinct 2
Attest:
G
Karen McQueen
County Clerk
Commissioner, Precinct 1
6��-
Nancy Berry
Commissioner, Precinct 3
MINUTES
J U N E 6, 2023
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue,, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
June 6, 2023 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1,
Chuck Konderla, Commissioner of Precinct2;
Nancy Berry, Commissioner of Precinct 3;
Wanda J. Watson, Commissioner of Precinct 4;
Karen McQueen, County Clerk, Absent.
The attached sheets contain the names of the citizens and officials that were -in
attendance.
1. Invocation and Pledge of Allegiance
• U.S. and. Texas Flag - Commissioner Konderla
2. Call for Citizen input and/or concerns
Amy Cahill discussed previous statements made by General Counsel Bruce Erratt. She
explained to the Court that the County maintenance sign was allegedly moved on
Greenleaf Lane on multiple occasions. Ms. Cahill detailed the timeline of when the
residents of Greenleaf Lane sought County involvement into the issues.
Brian Cahill made statements detailing the center of the creek on Greenleaf Lane. He
then read portions of Dr. Lyle's analysis to support his claims. Mr. Cahill asked the Court
if they were to deny the opinion of Dr. Lyle, then to provide a second opinion.
James Jones reiterated the previous weeks statements. He claimed that the County
brought in a load of material that was used on the culvert. He noted a meeting in 2019
between County personnel and residents of Greenleaf Lane where he alleges a County
employee acknowledged that the County had maintained the culverts. Mr. Jones also
claimed that Dr. Mason, one of the first residents of Greenleaf Lane, remembered the
County fixing the road and alleged there were two eyewitness accounts of the County
maintaining. He concluded by questioning how the County could refute the eyewitness
accounts without documentation due to a five year record retention policy.
Ann Jones explained she had been a resident since 1992. She asked the Court if they
had any record of the developers installing two sets of culverts. She states that it is the
County's responsibility to maintain the accepted portion of the road` and acknowledges it
is the resident's responsibility to maintain the private portion. She also reiterates that the
culvert is unsafe.
Lori Cook refuted the idea that the creek had moved. She provided visual aids and
explained why it was immoveable. She alleged that the iron stake was not moved. She
then asked why the County would assume the creek moved.
Charlotte-Hamiter explained that she was a 23-year resident as -well as a realtor. She
,reiterated statements made by the General Counsel and County Judge about
maintenance on the county road being illegal. Ms. Hamiter then referenced information
found in records requests made in 2019 to support her assertion that there was no way
one county employee could have done maintenance on a road without supervisors and
officials being aware. Ms. Hamiter used this claim to conclude that the Road and Bridge
Department as a whole worked on the road. She then reiterated the need to read Dr.
Lyle's report.
Karen VonGonten addressed comments,made by General Counsel from the previous
weeks meeting and acknowledged what the County has done to assist the residents of
Greenleaf Lane. Ms. VonGonten agrees that the roadway across the creek is private.
She continued to explain that the .County is blocking efforts by claiming culverts are on
private land, affecting the resident's ability to obtain grant,funding. She concluded by
requesting that the Court take time to review the additional information provided.
3. Presentations and/or Discussions
• Presentation by Chadd Caperton, County Administrator/County Extension Agent -
Ag & Natural Resources, to Commissioner Chuck Konderla on successfully
completing Commissioners Court Leadership Academy - Session 1.
County Administrator/County Extension Agent - Ag & Natural Resources Chadd
Caperton read a short presentation regarding the VG Young Institute's Commissioners
Court Leadership Academy (CCLA). He stated that the CCLA provides four sessions
over a two year period to Commissioners Court members to discuss complex
leadership topics. Mr. Capperton then presented Commission Konderla with his
certificate of completion for Session 1 of the -Commissioners Court Leadership
Academy.
Commissioner Aldrich extended his congratulations to Commissioner Konderla and
stated that he is proud to be part of Class 9 and hopes Commissioner Konderla is
enjoying being part of Class 10. Commissioner Berry concurred and thanked both the
Agrilife Extension Center and the VG Young] nstitute for the program. Commissioner
Konderla stated that the VG Young Institute team is top notch and the first session was
fantastic. Judge Peters congratulated Commissioner Konderla and discussed how he
enjoyed being part of Class 2, also noting that late Commissioner Kenny Mallard was
part of the first class. Commissioner Watson then extended her congratulations.
Consider and take action on agenda items: 4 - 21
4. Request from Human Resources for approval to accept a monetary donation in the,
amount of $250.00 from I nsurors of Texas for the Health and Safety Expo on June 15,
2023.
A copy of the donation form is attached.
Motion: Approve,' -Moved by Commissioner Nancy Berry, Seconded by'Commissioner
Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, -Berry, Konderla, Peters, Watson.
5. Request from Human Resources for approval to accept $7,048.59 from the TAC RMP
Employee Safety Equipment Program. Funds may be used on Road & Bridge and
Facilities employee safety.
A copy of the donation form is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
6. Approval'of the following Job Description:
• a. Compensation & Benefits Analyst (Human Resources) 2080 hours (Code
B0118)
A copy of the job description is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
7. Request from Information Technology for approval of the I nterlocal Agreement between
Brazos County and the City of Bryan, dba Bryan Texas Utilities, for the design and
construction of an underground fiber conduit system. This is required for the BTU Pole
Removal and Courthouse Fiber Reroute projects.
Chief Information Officer Eric Caldwell informed the Commissioners Court that by
approving the I nterlocal Agreement with the City of Bryan, Bryan Texas Utilities, that
covers the initial portion of a much larger project, the County is obligating itself to
supporting the project through its completion. A copy of the I nterlocal Agreement is
attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
8. Request from Auditor's Office for approval to write off accounts receivables from FY
2020 as uncollectible in the amount of $134,245.63.
Commissioner Berry stated it is a shame that Rock Prairie Behavioral Health Center left
town. Commissioner Aldrich added that his understanding is that the entity went out of
business and he then questioned whether this item is related to back property taxes.
Auditor Katie Conner explained that this is the Local Provider Participation Fund (LPPF)
which she considers to be a tax. Ms. Conner added that the LPPF has not been able to
collect. Judge. Peters further clarified that this is not tax money but money that Rock
Prairie Behavioral Health Center should have paid to the LPPF.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Wanda J. Watson. Passed.. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
9. Approval of Contract #23-129 for Residential Services .of Juveniles Offenders with
Therapeutic Family Life.
A copy of the service contract is attached.
Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by
Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
10. Approval of Contract #23-131 for Open Records Management Software with
J ustF O I A.
A copy of the service contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
11. Approval of Contract #23-132 for Primary I ntemet Connection Services. with Frontier.
A copy of the service contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
12. Consider and take action on the Bryan Texas Utilities permit to lay 140 feet of
underground line within the county right of way of Kathy Fleming Road located 1 mile
west of FM 159. Site is located in Precinct 1.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
13. Consider and take action on the Bryan Texas Utilities permit to lay 90 feet of
underground electrical line within the county right of way of Wilcox Lane located 1,283
feet northeast of FM 974. Site is located in Precinct 2.
r,
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
14. Approval of the Final Plat of Hollow Heights Lots 56-R and 58-R being a replat of
Hollow Heights Lots 56 through 59; 3.689 Acres; Thomas M. Splane Survey, A-53; City
of Bryan ETJ; Brazos County, Texas. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Nancy Berry. Passed.. 5-0., Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
15. Tax Refund Applications for the following:
Overpayments
• a. Douglas Hoelscher- $5.26
• b. Bernice K Riley Smolka - $11.28
• c. Bryan Texas MHC -Oakwood MHC - $75.37
Payment in Error
• d. Corelogic - $16,020.76
Motion: Approve, Moved by Commissioner NancyBeny, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
16. Commissioners Court minutes for the following dates:
• a. May 02, 2023 — Regular Meeting
• b. May 04, 2023 - Workshop Session
• c. May 09, 2023 — Regular Meeting
• d. May 16, 2023 — Regular Meeting
• e. May 23, 2023 — Regular Meeting
• f. May 30, 2023 — Regular Meeting
Motion: Approve, Moved by Commissioner Chuck Konderla; Seconded by
Commissioner Steve Aldrich Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
17. Budget Amendments.
• FY 22/23 Budget Amendments 35.01 - 35.06
35.01 Transfer Contingency funds to Sheriff's Office - Jail Administration.
35.02 Transfer Contingency funds to Sheriff's Office - Jail Administration.
35.03 To recognize 2023 Certificate of Obligation.
35.04 To recognize Road Bonds.
35.05 Transfer 2023 Certificate of Obligation funds to Capital Improvement.
35.06 Transfer Capital funds to County Judge.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters,
Watson.
18. Personnel Change of Status.
• a. Employment & Separations
• b. Personnel Change of Status
A copy of the Personnel Change of Statusls attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
19. Payment of Claims.
Claims
Motion:.Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson.
20. Convene into Executive Session pursuant to the following:
• a. Texas Government Code §551.074 to discuss the appointment, employment,
evaluation, or duties of the General Manager position - Exposition Complex &
Brazos Valley Fair.
• b. Texas Government Code §551.074 to discuss the appointment, employment,
evaluation, or duties of the Veteran Service Officer position.
• c. Texas Government Code §551.0725 to deliberate business and financial issues
related to a contact being negotiated, Contract A.
• d. Texas Government Code §551.0725 to deliberate business and financial issues
related to a contact being negotiated, Contract B.
At this point, the County Judge announced the Court would consider items 22 through
26 and then return to convene into Executive Session.
Having considered the previously noted agenda items, Civil Counsel Bruce Erratt
submitted a written determination that deliberation in an open meeting would have a
detrimental effect on the position of the Court in negotiations with a third party. A motion
was offered by Commissioner Berry to meet in closed Executive Session as per Mr.
Erratt's recommendation. The motion was seconded by Commissioner Konderla and
motion passed unanimously. At 10:24 a.m. the County Judge announced the meeting
closed to the public, so the Court could convene into Executive Session as stated
above. The following individuals were asked to stay for each session:
a. Texas Government Code §551.074 to discuss the appointment, employment,
evaluation, or duties of the General Manager position - Exposition Complex & Brazos
Valley Fair.
Aubrey Leggett, Administrative Assistant
Ed Bull, Chief of Staff/Civil Counsel
Bruce Erratt, Civil Counsel
Jennifer Salazar, Human Resources Director
Raeanna McConathy, Human Resources Assistant Director
b. Texas Government Code §551.074 to discuss the appointment, employment,
evaluation, or duties of the Veteran Service Officer. position.
Aubrey Leggett, Administrative Assistant
Ed Bull, Chief of Staff/Civil Counsel
Bruce Erratt, Civil Counsel
Jennifer Salazar, Human Resources Director
Raeanna McConathy, Human Resources Assistant Director
c. Texas Government Code §551.0725 to deliberate business and financial issues
related to a contact being negotiated, Contract A.
Aubrey Leggett, Administrative Assistant
Ed Bull, Chief of Staff/Civil Counsel
Bruce Erratt, Civil Counsel
Katie Conner, Auditor
Charles Wendt, Purchasing Agent
Kaitlyn Battles, Assistant Purchasing Agent
Kimberly Roach, I ntergovemmental Liaison
d. Texas Government Code §551.0725 to deliberate business and financial issues
related to a contact being negotiated, Contract B.
Aubrey Leggett, Administrative Assistant
Ed Bull, Chief of Staff/Civil Counsel
Bruce Erratt, Civil Counsel
Katie Conner, Auditor
Charles Wendt, Purchasing Agent
Kaitlyn Battles, Assistant Purchasing Agent
Kimberly Roach, Intergovernmental Liaison
21. Consider and possible action on Executive Sessions.
At 12:09 p.m. Commissioner Berry announced the meeting open to the public and
announced that no action would be taken on the Closed Executive Sessions.
22. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of May 31, 2023.
Acknowledgement of FY 2022-2023 Contingency Budget to Actuals as of May 31,
2023.
The Court acknowledged receipt of the 2022-2023 Budget to Actuals by Fund and
Contingency Fund Budget to Actuals as of May 31, 2023.
23. Juvenile director's report on detention population.
Juvenile Director Linda Ricketson reported there are 40 juveniles in the detention center,
30 are male and 10 are female, and 28 have electronic monitors. J
24. Sheriff's report on inmate population.
Sheriff Wayne Dicky stated there were 724 inmates in jail, 618 inmates are male, 106
are female and 61 have electronic monitors.
25. Announcement of interest items and possible future agenda topics.
Commissioner Aldrich congratulated Juvenile Services on the new hires and
commended the Sheriff's Office on the job fair. He then congratulated Sgt. Re on
receiving the Officer of the Year award.
26. Call for Citizen input and/or concerns
There was no Citizen input.
27. Adjourn.
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Dear Ms. Jennifer Salazar:
The TAC Risk Management Pool (TAC RMP) Board continues to support its members as
they make counties a safer place to work with the 2023 TAC RMP Employee Safety
Equipment Program.
The program provides funds to qualified members of the TAC RMP Workers'
Compensation (WC) Program to select preapproved safety equipment available on the
online store.
Equipment available includes a variety of personal protective equipment and more costly
safety -related equipment.
The stores will be open June 1-Sept.1, 2023, and will be hosted by Bullchase. The Road and
Bridge store will continue to offer products available through Grainger's Distributor
Alliance program that allows Bullchase to provide the same contract pricing available from
Grainger's BuyBoard contracts.
Each member has a predetermined spending limit in each store based on their county's
employee count in each of the following WC Class Codes:
• 5506 Road Employees -Paving, Repaving
• 9014 Building Maintenance and'Janitors
The chart below details your county's contact for the Road and Bridge store, their login
email and password, and the spending amount available. Log in to the store from
www.Bullchase.com.
Pool Coordinator: Store Login:
Ms. Jennifer Salazar jsalazar@brazoscountytx.gov $7,048.59
Password: Welcomel
We've attached a FAQ to answer common questions you may have about the program and a
press release for your convenience. We will also present a webinar at 9am on June 6 to
walk you through the TAC RMP Safety Equipment Stores and answer your questions. Sign
up for the webinar by registering here.
Physical addresses are required for delivery via UPS. Please verify the addresses below are
correct and where you will receive delivery of your selected items. If you will need your
items delivered to a different receiving address, please reply to this email with the correct
address.
Pool Coordinator's'
PhysicalReceiving Address
11 S Texas Ave Ste 206
l3ryan, TX 77803-3999
We are excited about this program and hope you are too. We appreciate and thank you for
your continued participation in the TAC Risk Management Pool and your commitment -to
safety.
If you have any questions, please contact Risk Control Services at tacres@cgiiM.org or
(800) 456-5974.
Sincerely,
4_
MICHAEL SHANNON, ARM,
SCLA
,4
Director of Risk Management
q
Services
`
Risk Management Services
Texas Association of Counties
1210 San Antonio I Austin, Texas 78701
b ,N49"O.CfaA
w ,TE:XA.-S ASSOCIATION 0 OUNTIES
z
* * Ris.K MANAGEMENT POOL
,4h
Cpv*t4
2023 TAC RMP Enployee Safety Equipment Program
Frequently Asked Questions
WHAT IS THE 2023 TAC RMP EMPLOYEE SAFETY EQUIPMENT PROGRAM?
Approved by the TAC RMP Board, the program allows qualified TAC RMP Workers' Compensation (WC) Program
participants to select and purchase personal safety equipment through a customized online storefront. Two stores will be
available: a Road & Bridge/Building Maintenance (R&B/BM) Store and a Law Enforcement (LE) Store.
WHY IS TAC RMP OFFERING THIS PROGRAM?
TAC RMP is dedicated to eliminating accidents in the workplace, protecting employees, and reducing claims for its
members.
WHY ARE THERE TWO STORES?
The top employee -related injuries in county goverrunent occur in the road and bridge, building maintenance and law
enforcement areas. Because these are very distinct groups of employees with very different needs, we created two stores to
meet those needs.
WILL YOU OFFER A WEBINAR TO TEACH ME HOW TO ACCESS THE STORES?
Yes! We will present two one -hour hour webinars on June 6th. You can register for those webinars below:
2023 Employee Safety Equipment Program for Road and Bridge, 9:00am
2023 Employee Safety Equipment Program for Law Enforcement, 10:30am
WHERE DO I LOG IN TO THE TAC RMP SAFETY EQUIPMENT STORES?
To log in to either of the TAC RMP Safety Equipment Stores start here: www.Bullchase.com.
WHO HAS THE LOGIN INFORMATION FOR MY COUNTY?
We sent your Pool coordinator and sheriff the login information via email and mail. The county judge and commissioners
were copied on the communication.
WHO IS ALLOWED TO MAKE THE PURCHASES?
The Pool coordinator assigned to your county may make selections through the R&B/BM Store. The sheriff or sheriff's
designee may make selections through the LE Store.
CAN WE DESIGNATE SOMEONE ELSE TO MAKE PURCHASES?
Yes, the Pool coordinator and sheriff may each allow another person from your county to make purchases by sharing login
information. There is only one login per store per county. Please contact Bullchase directly at (888) 558-2855 or
julie@bullchase.com for login assistance. '
WHEN WILL I GET TO SHOP?
The TAC RMP R&BBM Store and the LE Store will be open for shopping from June 1 to Sept.1.
CAN WE COMBINE FUNDS FROM BOTH STORES?
No, the programs intent is to address employee safety in two very distinct employee groups with very different needs. The
two stores were created to meet those needs.
WE ONLY PURCHASE EQUIPMENT THROUGH A BUYBOARD VENDOR. CAN WE USE THE STORES?
Yes. Bullchase/Grainger is a BuyBoard cooperative purchasing vendor.
WHAT IS MY SPENDING LIMIT?
The county's Pool coordinator and sheriff received an email and letter with the allotted spending limit for each store. Your
spending limit for a particular store will be indicated as you make selections within that store.
HOW WAS MY SPENDING LIMIT DETERMINED?
Amounts were determined based on (1) the total amount of funds approved by the TAC RMP Board for this program and (2)
the number of employees in certain WC Class Codes.
WHAT WC CLASS CODES WERE USED? .
Class Codes were selected based on the top loss producing class codes for the Pool over the past four years with a higher -
than -average cost per claim:
• 5506 Road Employees -Paving, Repaving
• 9014 Building Maintenance and Janitors
• 7720 Law Enforcement
WHAT IF I GO OVER MY SPENDING LIMIT?
The store will not allow you to exceed your spending limit. However, if you would like to purchase additional items or add
to the TAC RMP funds with a county payment, please contact Bullchase directly at (888) 558-2855 or iulie@bullchase.com.
WHAT IF I AM UNDER MY SPENDING LIMIT?
All funds must be used in 2023. The store includes low-cost items, so please keep shopping until you have hit your limit.
CAN OUR COUNTY SUPPLEMENT ITS SPENDING LIMIT WITH OUR OWN FUNDS?
Yes. Please contact Bullchase directly at (888) 558-2855 or;ulie@bullchase.com.
MY COUNTY DOESN'T WANT TO PARTICIPATE. HOW DO I OPT OUT?
Please email us at tacrcs@couniy.org .org so we can assist you with opting out.
IF ANOTHER COUNTY CHOOSES NOT TO PARTICIPATE, CAN I HAVE THEIR FUNDS?
No, the TAC RMP Employee Safety Equipment Program amounts are specific to each member based on the number of
employees in certain WC Class Codes.
IF WE CHOOSE NOT TO PARTICIPATE, CAN WE GET CASH?
No, the TAC RMP Employee Safety Equipment Program was created specifically to address employee safety through the
purchase of safety equipment through these online stores.
CAN I PURCHASE DIRECTLY FROM GRAINGER AND USE MY PROGRAM FUNDS?
Items must be purchased through the TAC RMP stores to utilize the program funds. If you purchase directly from Grainger,
you will be responsible for the payment and the program will not be able to reimburse you for the purchase.
WHAT ITEMS ARE AVAILABLE?
Please check out the store! TAC Risk Management Services staff and Bullchase worked together to develop a wide variety of
employee safety equipment selections ranging from gloves to eye -wash stations.
WHAT IF A STORE DOESN'T HAVE WHAT I NEED?
The stores are stocked with a wide variety of employee safety equipment items recommended by TAC Risk Control Services
and Bullchase. If you don't find an item you are looking for, please contact Bullchase directly at (888) 558-2855 or
julie@bullchase.com.
WHAT IF I DON'T LIKE THE ITEMS I RECEIVE?
You may exchange any damaged, defective or incorrect items directly to Bullchase for the right product.
CAN I RETURN MY ITEMS FOR CASH?
No, items can only be exchanged for credit for additional purchases.
IS COUNTY -SPECIFIC LOGO BRANDING OFFERED?
Due to the large scope of this program, we are unable to offer county -specific branding.
WHAT IF WE MISS THE DEADLINE FOR ORDERING?
You have until Sept.1, 2023, to complete your shopping. After that date, the stores will be closed. We will send you a
reminder via email in mid -July.
WHERE WILL MY ITEMS SHIP TO?
Selected 'items will be mailed to the physical address listed during the checkout process and were provided to Bullchase from
our membership database. If the address is incorrect, please contact Bullchase directly at (888) 558-2855 or
iulie@bullchase.com.
CAN WE HAVE MORE THAN ONE "SHIP TO" ADDRESS?
Yes, before placing your order please contact Bullchase directly at .(888) 558-2855 or julie@bullchase.com to add additional
shipping locations.
WILL WE HAVE TO PAY FOR SHIPPING OUT OF OUR FUNDS?
No, there are no tax or shipping costs charged to the county. There are no return shipping costs for returns due to damaged,
defective or incorrectly delivered items.
WHAT IF WE DO NOT HAVE INTERNET ACCESS?
Internet access is required to access the stores and place your orders. Please contact Risk Control Services at (800) 478-8753 or
email us at tacres@county.org if you have more questions or need assistance.
HAVE ADDITIONAL QUESTIONS?
Please contact Risk Control Services at (800) 478-8753 or email us at tacres@county.oM if you have more questions or need
assistance. You may also contact Bullchase directly at (888) 558-2855 or julie@bullchase.com.
p,ssoc
5 j9
aC � H z PRESS
ELEASE
'5' wy 1210 San Antonio • Austin, TX 78701 • P.O. Box 2131 • Austin, TX 78768-2131
L'o U 14 512-478-8753 •800-456-5974.• 512-478-0519 FAX
Brazos County Protects Employees, Saves Tax
Dollars
Safety & law enforcement equipment helps county cost-effectively reduce risk
FOR IMMEDIATE RELEASE —, Brazos County is saving local taxpayer dollars and protecting county employees
on the job -with the help of personal protective safety equipment and law enforcement equipment provided at no
cost by the Texas Association of,Counties Risk Management Pool (TAC RMP).
County road construction crews, building maintenance staffers, and law enforcement officers are routinely
exposed to risks while on the job. The county received funds from TAC RMP to purchase safety equipment to
help protect these employees as part of the 2023 TAC RMP Employee Safety Equipment Program. The program is
just one of many risk control services and programs that the county has access to at no cost through its
membership in TAC RMP.
Equipment available to the county ranges from personal protective equipment such as heat gear, hard hats,
gloves, and hearing, eye and respiratory protection, to courthouse security devices, fire protection products and
tactical safety gear for law enforcement.
The county's membership in TAC RMP provides it with competitively priced risk management coverage and
risk control services that are county government specific. With more than 400 members statewide, TAC RMP
helps Texas counties and other county governmental entities manage taxpayer dollars efficiently and promote
worker safety.
p'S � UF•
1* Brazos County Template Revision 1.2 08116/2012
Job Description
Last Updated: May 2023
roFd
Class Number:
B0118
Title:
Compensation & Benefits Analyst
Pay Group: .
18
Department:
Human Resources
FLSA Status:
Non -Exempt
Reports To:
Human Resources Director
Approved Date:
I
EEOC Category:
Office and Clerical
General Summary:
Performs a variety of advanced functions related to the operations of the Human Resources department. Provides support to customers regarding
Human Resource issues.
Essential Duties: W
Review, confirm and process compensation, benefits, and position related actions ensuring transactions are processed timely,
accurately, and in compliance with policy and procedure; maintain applicable databases and spreadsheets. Review new or revised
positions for appropriate classification based on position -specific information, determine pay grade and appropriate exemption
classification ensuring compliance with Fair Labor Standards Act (FLSA), and assist with creating and/or modifying job descriptions.
Provide HR related analytical support and data analysis, perform compensation, benefit, and/or position related research, and
.prepare related reports which may include exporting/importing data from multiple data sources and/or spreadsheets while
maintaining data integrity. Maintains our financial software to ensure employee, position, benefit, absence, and compensation data
accuracy, requiring significant cross -functional partnerships with other departments such as Treasurer's Office, Budget, and
Information Technology. Perform administrative duties related to employees, positions, benefits, absences and compensation data,
including but not limited to maintaining position control data; generating reports related to employee records; completing open
records requests; conducting external salary or benefit surveys; and participating in salary or benefit surveys from other entities.
Administers new hire orientation and the processing of all new hire data. Maintain accurate and organized electronic and hardcopy
record keeping and file systems related to department operations and activities. Assists employees, supervisors and managers with
interpretation of policies, explanation of employee programs, processes/procedures and resolution of issues as needed. Provides
back-up to administrative staff.
Other Duties as assi ned.
-Supervision
Received:
General instruction and periodic review from supervis
Given: None.
Education
Required:
High School graduation or its equivalent.luane ✓
9 g q OM
County Judge
Preferred'
Bachelor's Degree in business management or a related field.
-Experience
Required'
Three years of Human Resources or related experience, or any equivalent combination of education and
experience.
Preferred'
Five years of Human Resources or related experience.
Certificates, Licenses,
Registrations
Required: None.
Preferred' HR certifications such as PHR and/or SHRM-CP.
Fh sical Demands
Typical' Regularly required to sit, stand, walk, talk, and hear. May occasionally lift and/or move objects of low to
moderate weight. Frequently works under time pressures to meet deadlines.
Knowledge, Skills, &
Abilities
Work Environment
Excellent interpersonal, analytical, and problem -solving skills, with strong verbal & written communication
abilities. Possess intermediate level computer skills in the use of word processing, spreadsheets, and data
entry, as well as the ability to quickly learn software related to department functions. Ability to communicate
effectively both verbally and in writing; and follow oral and written instructions. Ability to maintain a high level of
confidentiality. Must be able to complete work with a strong attention to detail and possess strong organization
skills. Possess strong customer service skills with the ability to deal effectively and courteously with employees
and the general public. Ability to prioritize projects and meet established or anticipated deadlines. Ability to
adapt to change while simultaneously maintaining focus on organizational and operational objectives
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or
feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to
stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as
books and stacks of records. Specific vision abilities required by this job include close vision, distance vision,
and ability to adjust focus.
`VILLIAM JOEL BRYAN PARKWAY RdPROVENIENTS PROJECT
AGREEMENT FOR DESIGN AND CONSTRUCTION
OF UNDERGROUND CONDUIT SYSTEM
THE STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF BRAZOS
THIS AGREEMENT is made and entered into by and between the City of Bryan, Texas, a home -
rule municipal corporation, doing business as Bryan Texas Utilities (hereinafter referred to as `BTU") and
Brazos County, Texas (hereinafter referred to as "County"), a political subdivision of the State of Texas,
pursuant to the Texas Interlocal Cooperation Act (Chapter 791, Texas Government Code). County and
BTU may be referred to individually as a Party, or collectively as the Parties.
RECITALS
WHEREAS, City of Bryan ("City") has undertaken the William Joel Bryan Parkway
Improvements Project, a construction project involving, among other objectives, the rebuilding of utility
infrastructure on the William Joel Bryan Parkway corridor in Bryan, Texas, which project will include
relocating its municipally owned electrical distribution system improvements from above ground to
underground; and
WHEREAS, County owns above -ground fiber facilities in the public rights -of -way of the City and
which fiber facilities are located in the vicinity of of William Joel Bryan Parkway; and
WHEREAS, County is seeking to relocate its fiber facilities located in the vicinity of of William
Joel Bryan Parkway from above ground to underground; and
WHEREAS, the Parties recognize the desirability and economy of coordinating their projects so
that excavation activities, closure of streets and sidewalks, and other interference with the unencumbered
use of the public rights -of -way can be minimized, as well as the economy and practicality of co -locating
facilties located within public rights -of -way; and
WHEREAS, City and its municipally owned electric service provider, Bryan Texas Utilities
(`BTU"), will design, construct and install conduit facilities in the vicinity of William Joel Bryan Parkway
for BTU's electric distribution system improvements and is willing to design, construct, and install conduit
designed to accommodate County's fiber at joint locations, including a joint crossing under William Joel
Bryan Parkway, as indicated in Attachment `A'; and
WHEREAS, County will reimburse BTU for the portion of design, construction, and installation
costs associated with its conduit to be installed at joint locations; and
WHEREAS, County will undertake directly or through contractors of its choosing all design and
construction activities necessary for it to connect its fiber conduit to the sections of its fiber conduit installed
by BTU and to install its fiber facilities into the fiber conduit installed by BTU; and
WHEREAS, BTU will own the specific conduit within which its fiber is located and the County
will own the specific conduit within which its fiber is located;
page 1
AGREEMENT
NOW, THEREFORE, for and in consideration of the promises herein and other good and valuable
consideration, County and the City hereby agree as follows:
BTU OBLIGATIONS OF BTU; COUNTY PLACEMENT OF FIBER
1.1 Construction of Conduit. BTU agrees to. complete the construction and installation of conduits
necessary to accommodate the County's fiber at j oint locations, including under William Joel Bryan
Parkway, as indicated in Attachment `A'.
1.2 Notice of Completion. BTU will provide County with written notice that the conduit installation is
complete.
1.3 Placement of County Facilities. COUNTY AGREES TO ACCEPT THE CONDUIT
INSTALLATION "AS IS," WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY, FITNESS
FOR A PARTICULAR PURPOSE. COUNTY FURTHER AGREES THAT AS
DESIGNED, THE CONDUIT ARE ADEQUATE AND ACCEPTABLE FOR THE
RELOCATION OF THE COUNTY FIBER IN THE FORM IN WHICH IT EXISTED
PRIOR TO PERFORMING THE RELOCATION OF THE COUNTY FIBER.
2. COUNTY OBLIGATIONS
2.1 Upon BTU's notice that the conduit installation is complete, County shall be solely responsible
for connections to the fiber conduit installed for County to County's other conduit. County shall
also be solely responsible for the installation of fiber into the conduit installed for County.
2.2 County will reimburse BTU for the costs for the portion of design, construction and installation of
all conduit in which County's fiber will be placed. County will pay BTU the reimbursement for
costs within thirty (30) days of receipt of BTU's invoice detailing such amount.
2.3 County Responsible for Maintenance and Repair of Conduit and Fiber. County shall perform all
maintenance and repair of its conduit and fiber at its sole cost and expense.
3. ASSIGNMENT
County shall not assign its privileges or obligations under this Agreement, nor any part of such privileges
or obligations, without the prior written consent of the BTU, which consent shall not be unreasonably
withheld, conditioned, or delayed.
4. NOTICES
Wherever this Agreement requires notice to be given by either Party to the other, such notice shall be in
writing and shall be effective when personally delivered to or when mailed by certified mail, return receipt
requested, with postage prepaid and, except where specifically provided for elsewhere, properly addressed
as follows:
page 2
If to BTU, at:
Bryan Texas Utilities
205 E. 28th Street
P.O. Box 8000
Bryan TX 77805
Attn: Gary Miller
General Manager
with a copy to:
City Attorney
P.O. Box 1000
Bryan, Texas 77805-1000
If to County, at
Brazos County
200 S. Texas Avenue
Suite 332
Bryan, TX 77803
Attn:
with a copy to:
County Attorney
300 E. 261h Street, Suite 1300
Bryan, Texas 77803
or to such other address as either Party, from time to time, may give the other Party in writing.
5. RELOCATION AND REMOVAL OF FACILITIES; REPAIR OF DAMAGES
5.1 Relocation and Removal at County's Expense After Installation in Conduit System. The Parties
agree that this Agreement does. not in any way limit the City's right to locate, operate, maintain,
improve, or remove BTU or other City facilities or infrastructure or to undertake public
improvement projects in a manner that best enables the operation of BTU or other City systems
and to protect public health, safety, and welfare.
5.1.1 County shall remove and relocate the County conduit and fiber ("County Facilities") at its
own expense to an alternative location made available by the City, where available, not
later than one hundred twenty (120) days after receiving written notice that removal,
relocation, or alteration of the County Facilities is necessary due to:
5.1.1.1
Construction, expansion, repair, relocation, or maintenance of a street or
public right-of-way or other public improvement project;
5.1.1.2
Maintenance, upgrade, expansion, replacement, or relocation of City
traffic light poles or traffic signal light system;
5.1.1.3
Closure of a street or sale of City property;
5.1.1.4
Projects and programs undertaken to protect or preserve the public health
or safety;
5.1.1.5
Activities undertaken to abate a public nuisance;
5.1.1.6
Duty otherwise' arising from applicable law, including the City Code.
5.1.2 County's duty to remove and relocate the County Facilities at its expense under this Section
is not contingent on the availability of an alternative location in the public rights -of -way
acceptable for relocation. The City will make reasonable efforts to provide an alternative
location for relocation upon submission of an application for a Right -of -Way Work Permit
in the ordinary course, but County shall comply with the notice to remove its personal
property as instructed, regardless of the disposition of its application.
5.2 Cooperation in Relocations., County and the City shall reasonably cooperate to assure continuity of
service during any required relocation of the County Facilities.
page 3
5.3 Recovery of Relocation Cost from Third Parties. Nothing in this section shall be construed to
prevent County from recovering the cost of removal or relocation of the County Facilities from a
nongovernmental third party requesting the removal or relocation.
5.4 Consequences of Failure to Remove or Relocate. If County fails to remove or relocate the County
Facilities to the satisfaction of the City Engineer or his designee within 120 days after the date of
notice or has not diligently commenced such removal as directed by the City, the City may remove
the County Facilities at the expense of County.
5.5 Duty of Care When Removing or Relocating. Any damage to the public rights -of -way,
improvements, or BTU/City real or personal property, or the real or personal property of third
parties that County causes in the removal or relocation of the County Facilities shall be promptly
repaired or replaced at County's sole expense.
5.6 City Repair or Relocation; Reimbursement. If County does not complete or diligently pursue
adequate repairs within thirty (30) days of receiving written notice or complete relocation within
the time required in this Agreement, the City may make all reasonable and necessary repairs or
perform any facilities relocation on behalf of County at County's expense.
5.7 No Impact on Other Relocation Obligations. Nothing in this Agreement shall be interpreted to
limit the City's rights under City Code or state statutory or common law regarding relocation of
any of County's facilities, including the County Facilities.
6. MISCELLANEOUS PROVISIONS
6.1 Governing Law; Jurisdiction and Venue. The validity, performance and all matters relating to the
effect of this Agreement and any amendment hereto shall be governed by the laws (without
reference to choice of law) of the State of Texas. All obligations of the parties created hereunder
shall be performed in Brazos County, Texas. In the event any cause of action is brought directly
or indirectly by reason of this Agreement, the courts of Brazos County, Texas, shall have
exclusive jurisdiction and venue over the dispute.
6.2 Change of Law. If any legislative, regulatory, judicial or other governmental decision, order,
determination or action, or any change in applicable law affects any provision of this Agreement,
the rights or obligations of a Party hereunder, or the ability of a Party to perform any provision of
this Agreement, the Parties shall promptly renegotiate in good faith and amend in writing this
Agreement in order to make such mutually acceptable revisions to this Agreement as may be
required in order to conform the Agreement to applicable law.
6.3 Amendments Only in Writing. Notwithstanding other provisions of this Agreement, the terms and
conditions of this Agreement shall not be amended, changed, or altered except in writing signed by
authorized representatives of both Parties.
6.4 Incorporation of Recitals and Appendices. The recitals stated above are incorporated into and
constitute part of this Agreement.
6.5 No Third -Party Beneficiaries. The terms and provisions of this Agreement are intended to be for
the benefit of the BTU and County. Except as provided herein, nothing in this Agreement, express
or implied, is intended to confer upon any other person or entity, other than the Parties, any
benefits, rights, or remedies under or by reason of this Agreement.
7. FORCE MAJEURE
If either party hereto is prevented in the performance of any act required hereunder by reason of act of God,
fire, flood, or other natural disaster, malicious injury, strikes, lock -outs, or other labor troubles, riots,
insurrection, war, terrorism or other reason of like nature not the fault of the party in performing under this
page 4
Agreement, then performance of such act shall be excused for the period of the delay and the period of the
performance of any such act shall be extended for a period equivalent to the period of such delay.
8. INTEREST ON PAST -DUE AMOUNTS
In the event County fails to pay an amount due under the terms of this Agreement within the period of
time set forth for payment, interest shall accrue on the unpaid balance at the rate of one and one-half
percent (1.50%) per month (or such lesser rate as may be allowed by law) for each month starting from
the date the payment is due until such time as payment is received.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate on the day and
year first written above.
IN WITNESS WHEREOF, the undersigned have executed this Agreement to be effective on the
date of the last signature below.
CITY OF BRYAN, TEXAS
DB/A BRYAN TEXAS UTILITIES
0
Bobby Gutierrez
Mayor, City of Bryan
Date:
ATTEST:
Mary Lynne Stratta, City Secretary
RECOMMENDED:
BRAZOS COUNTY, TEXAS
By.
Duane Peters
County Judge
Date: L91 a-OR3
BRYAN TEXAS UTILITIES BOARD OF DIRECTORS:
A. Bentley Nettles
Chairperson, Bryan Texas Utilities Board
APPROVED AS TO FORM:
Thomas Leeper, City Attorney
page 5
Fa
BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT:
NUMBER:
DATE OF COURT MEETING:
6/6/2023
ITEM:
Request approval from the Auditor's Office to write off accounts receivables from FY 2020
as uncollectible in the amount of $134,245.63.
TO:
Commissioners Court
DATE:
05131 /2023
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
ATTACHMENTS:
File Name Description
Request to Write Off Account Receivables - AR Memo
FY 2023.pdf
Type
Backup Material
AFRO .
Pot"
Duane Peters Date
County Judge
Office of the Brazos County Auditor
Brazos County Courthouse
200S. Texas Avenue, Suite 218
Bryan, Texas 77803
(979) 361-4351
MEMORANDUM
DATE: May 31, 2023
RE: : Request to write off the accounts receivable for Rock Prairie Behavioral
During the monthly review of accounts receivable, it was noted that we have a receivable from FY
2020 in the amotmi of $134,245.63 from Rock Prarie Behavioral that remains on our books.
Various attempts to collect on this amount have been made, however since the Rock Prarie
Behavioral is no longer in operation, we believe it will be unlikely that these funds will be
collected.
We request that Commissioner's Court consider writing off these accounts receivables as
uncollectible.
Thank you
Megan Mason
Director of Accounting
Tberapeutie Family Life
Residential Services Agreement
May I; =23 - Apn130, 2024
CONTRACT:AND AGREEMENT FOR LONG-TERM
RESIDENTIAL SERVICES OF UMNILE OFFENDERS
SPACE AVAILABLE
Therapeutic Family Life
Residential Services,
MU 3., 2023 - April 30, 2024
This.Agreement.isvritered into by and between Brazos County, acting by and. through -its -
duly authorized representative (hereinafter, "Juvenile Frobaiion") and Therapeutic Family
Life, acting by and through its duly authorized representative (hereinafter, "Service
- Provider".) pursuant to license granted by the appropriate State agency with licensure or
regulatory -authority over the facility, ("Service Provide").
PURPOSE
1.00 The purpose of this Residential Services Agreement into provide Juvenile Probation avith long
term residential care for children adjudicated to have cominitted_ delinquent conductor
conduct indicatirfg a need for supervision..
TERM
i
2.00. The term of this Agreement is for 12 months commencing May 1, 202.3 - April 30,E 2023. It
shall be automatically; renewed for one year terms thereafter, commencing May lst and ending
April 30th, unless one party notifies the other in writing, at least thirty (30) days prior to the
expiration of said berm, of its intention to not renew this Agreement.
SERVICES
3.0I The Ievel of care services delivery criteria as well as the required description of the
characteristics of children will be in accordance with the definitions determined by the
Texas Department of Family and Protective Services.
Service Provider will provide the following level of care services:
3.011 Specialized Level of Care consists of a structured, controlled residential treatment
setting that is designed to -provide appropriate supervision and'a moderate level of
therapeutic services to maintain or improve the child's functioning. These services
reflect a full range` A- social, psychosocial, and rehabilitative interventions. and may
include, but are not limited to, substance abuse services, sex offender treatment, .
special. populations, mental health services and services for pregnant females.
Specialized programming is developed and implemented by appropriately
ccedentialed professionals.
3.012 Intense Level -of Care consists of very severe impairment, disability or needs;
consistently unable -or unwilling to cooperate in own care;.maybe severely aggressive
or exhibit self-destructive behavior or grossly impaired in reality -testing,
communication, cognition, affect, or personal "hygiene; may present severe to critical
Therapedtic Family Life
Resi&nti4l Services Agreement.
Mtty .I, 2023 --April 30,.2024
risk of causing harm to self or others; needs constant supervision (24-hour) care xrith
maximum staffing, in a highly structured setting.
$.013 The, provision of individual, group and family therapy and other therapeutic
interventions and -programs, are managed and_adm nistered by appropriately
licensed mental. health professionals (e.g., psychiatrists,-psychologists,•therapists,
counselors or paraprofessional staff under the direct supervision, of professional
therapists or counselors).
3.014 Review of a child's,coritinued need for specialized services shall be conducted at least
every 90 days by an.appropriate mental health- professional and/or treatment team.
3.02 ' Service Provider will perform the following services:
A. Provide basic residential services, including: standard supervision by qualified adults,
food and snacks, recreation, personal hygiene items, hair cuts, transportation, school
supplies,.and room, (rent, utilities, maintenance, telephone).
B. Provide and document paraprofessional counseling, oft -campus visits or furloughs,
major :incidents and worker contacts. Any and all costs associated with off -campus
visits or furloughs will be paid'by the parent or guardian.
C Initiate and documert meetings and attenipted meetings among Service Provider,
JuvenileProbation staff and contracted children for the purpose of justifying
continued placement. Justification shall be done.at a minimum of every thirty (30)
days. A copy of the placement justification shall be submitted to Juvenile Probation
within ten (10) working days.
D. Ensure that the child's parent(s) or.legal guardian(s) and Juvenile Probation are
notified if a. child In placement makes an unauthorized departure, becomes seriously
ill, or.s involved in a serious accident. Juvenile Probation and parents will be
informed immediately if during working hours. After normal working hours, every
effort will be made to notify juvenile Probation and the parents,l'n the event of
serious illness or accident and for any required.follow-up care Service Provider shall
be responsible for having the child transported to the nearest hospital or emergency
care facility.
E. Ensure that the resident is made available to the juvenile probation officer to
participate in monthly status and progress reviews, as described in TAC §341.506.
A staffinember who is knowledgeable about the resident's progress.in the
facility's programming participates in monthly status and progress reviews with the
juvenile probation officer and provides.a monthly written summary of the resident's
progress in the -facility's programming' and documentationis maintained in the
:resident's file.
P. Document and maintain records of aIi goods.and services provided to contracted
children. These'records shall contain but are not limited to: hours of services
provided, number of children served, average length of stay per client, total hours of
counseling or'treatment provided. These records shall be made available to juvenile
Probation for periodic inspection.
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Residential Services Agreement
May I; 2023 _ April 30,2024
G. --Document and maintain records pertaining to•the�effectiveness of goods -and services
provided to contracted children. These records shall contain,"but are not limited to:
percentage of children ih program successfully achieving seteducational goals,
percentage of. children. achieving set vocational goals, percentage of children
achieving set social skills goals, :percentage of youth demonstrating overall progress,.
and number and type of investigations made;by the Department of Family and
Protective Services •or any law enforcement agency due to reports of abuse and/or
negiect.;These records shall be made: available to Juvenile Probation for periodic
inspection.
Any and all medical/psychiatric treatment-a0d medicationrequired to meet -the needs
of the child, as well as.clothing, or other expenses ,not provided for in the:Service
Provider's program,'shap be the sole responsibility of the said child's parent(s),
guardian(s), court ordered appointed conservator or juvenile Probation, to be paid by
either juvenile Probation, Medicaid or health insurance. However; in no, case should a
child:be denied any needed medical/psychiatric. treatment or clothing due -to the
rtab`ility to pay.
EVALUAT.I.ON CRITERIA
4,01 The performance of Service Provider in achieving the goals of juvenile Probation will be
evaluated based on the output and outcome measures -contained in this section. Juvenile
Probation, at its discretion, may use other means or additional measures to evaluate the
performance of Service Provider in fulfilling the terms and conditions of the Agreement.
A., juvenile Probation shall evaluate. Service Provider's performance under this
Agreement according to the following specific performance goals for Service
Provider:
1. Ensure children complete residential placement.
2. Prevent re=referrals of -children durinmwong.release
from residential .placement.
3, Ensure children .move. down in their Level of Care (if applicable) as they
progres$ in the, treatment program.
B. juvenile.Probation shall additionally evaluate Service Provider by the following
output .measures (in actual numbers of units of service and activities):
1. The total number of children placed in residential placement.
.2. The total number of children who were discharged.from residential
placement successfully.
3. The total number of. re -referrals of children discharged from placements
within six (6) months after release.
4. The total number of children -who move down in their Level. of Care (if
applicable)..
5. The average length of time before a child moves down in the Level of Care (if
applicable).
C. juvenile Probation shall further evaluate ServiceProvider by the following outcome
measures:
Therapeutic Family Life
Residential Scrdices Agreement
May I,2023-4pril3%2024
i. Percentage of children in residential placement who will. complete their
�placement.as a successful discharge.
2. Percentage of children who have completed their placement and.not re -
referrals within six.(6) months after release.
3. Percentage of children who move down in their Level of Care (if applicable).
Notwithstanding the foregoing criteria for evaluation, nothing herein shall be
construed as a. guaranty of outcome or performance by any child.
4.02 Service Provider, shall report on a monthly basis to juvenile.Probation as to each of the
foregoing output and outcome measures.. These reports will be reviewed by Juvenile
Probation in order to monitor Service Provider for programmatic compliance with this
Agreement.
COMPENSATION
5.01 For, and in consideration of the above -mentioned services, Juvenile Probation agrees to
pay the Service Provider not more than the per diem rates based upon the Level of Care
provided,.inaccordance with the -schedule of rates set by the Texas Department of Family and
Protective: Services. The daily rate shall be paid to the Service Provider for each day a child is
in residential treatment. pursuant to billing and paying. procedures agreed upon by Juvenile
Probation and Service Provider.
5.02 Psychiatric services will be provided to the child on an as needed .basis and shall be billed to.
Juvenile Probation: An initial psychiatric/psychological evaluation that has been conducted
within the last 12 months is.required prior to acceptance into the program.
5.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a
monthly basis. Said invoice shall be submitted with ten (10) working days following the end
of the invoiced month and shaII include information deemed necessary for adequate :fiscal
control, including but not.limited to: to be attributed to'specific clients.if appropriate, date
service was rendered, total. daily cost, and total mond- y cost. Each invoice received for
payment will be reviewed by Juvenile Probation in order to monitor -Service Provider for
financial compliance with this Agreement.. Invoices submitted by Service .Provider in proper
form shall be,paid by Juvenile Probation in a timely manner.
5.04 Juvenile Probation shalf be responsible for all of the juvenile's.medical expenses,
and Juvenile Probation agrees to indemnify and hold the Service Provider, its
officers, administrator, representatives, agents, shareholders and employees from any and all
liability for charges for medical expenses.
For a11lion-emergency treatment, including dental, vision, medical, and inental ltealth
services, the Service Provider must obtain prior authorization from Juvenile Probation.
If an emergency examination, EMS. treatment, health care treatment, and/or hospitalization
outside the Facility (hereinafter, "Outside Treatment") is required for child placed in the
Facility,:the Administrator of. the Facility (hereinafter, "the Administrator") is authorized to
secure the Outside Treatment at the expense of Juvenile Probation. The Administrator shall
notify_Juvenile Probation of Outside Treatment within twenty four (24) hours of its
occurrence.
Juvenile Probation shall.make arrangements directly with vendors for the provision of, and
payment for, routine medical expenses, including -without limitation, -hospitalization, prenatal
Therapeufic Family Life
XcsMentiat Services Agreement
May �I, 2023—April 30, 2024
services, and. dental, for Post -.Adjudication Prograin:jurrei Iles grid other juveniles for whorl
`the Administrator has ;not electedto secure such services as provided herein above. In all
.other medical situations, the Service Provider is authorized, but not required, to make
arrangements with vendors, at juvenile Probation's request, for the provision -of medical
treatment at the expense of Juvenile 'Probation. .If the Service Provider makes. such
arrangement, the Service ,Provider is authorized, but not required, to seem coverage or
reimbursement of expenses from all sources, .including but not limited to, Medicaid, Social
Security, medical insurance :coverage, or contributions from parents or others and deducted
from the invoice -submitted to Juvenile Probation. Documentation must include the names)
and SID numbers of the parties receiving the services, the dates and time services were
provided and such other. information deemed necessary for :adequate fiscal. control. In any
event, responsibility for payment to vendors or reimbursement �to. Service Provider is the
ultimate responsibility of Juvenile Probation.. Service Provider, will invoice juvenile Probation
for any non -reimbursed funds advanced by the Service Provider,. and the.Juvenile-Probation
will remit to the Service Provider, within 30 days of invoice, full and final payment.
5.05 Service Provider shall account separately for the receipt and expenditure of any and all state
funds received from Juvenile. Probation under this Contract. Service Provider shall account_
separately for state funds received and. expended utilizing the following Generally Accepted
Accounting Practices (GAAP):
1. Service Provider -has an outside audit completed on a yearly basis which specifies
receipt and expenditure of State funds. Service Provider shall forward a copy of the
annual outside audit to Juvenile -Probation following the end of the fiscal
year.
2 If Service Provider does not obtain an annual outside audit, then Service Provider
shall provide a separate accounting of funds received from Juvenile Probation in
whole or in, part paid from state funds. The accounting shall clearly list the state funds
.received from. Juvenile Probation and account for expenditures of said funds
including documentation of appropriate expenditures as well as the year'stax forms
and documentation The accounting shall be provided to Juvenile Probation .thirty (30)
days prior to the renewal date of the contract.
5.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in
part with grant or state funds and shall be subject to termination without penalty, either in
Whole or in part, if funds. are not available or are not appropriated by the Texas Legislature.
5.07 In the event that State Reimbursement Rates are increased during the. duration of terms of
this Contract, the new rates will become effective reflecting those of the increase.
5.08 Service Provider agrees to make claims for payment or direct any payment disputes to
juvenile Probation's Fiscal Officer. Service Provider will not contact other department
employees regarding any -claims of payment
5.09 Service Provider will provide certification. of eligibility`to receive state funds as required by
Texas'Family Code Section 231.006.
5.10 .Except to the extent that a party to this Agreement seeks emergency judicialrelief; the parties
agree to negotiate. in good faith in an effort to resolve any disputes related to this contract that
may arise, no matter when the dispute may arise. If a dispute cannot -he _ resolved by
negotiation, the dispute shall be submitted to mediation before the parties. resort to arbitration
or litigation.'The parties shall.choose a mutually acceptable mediator to: mediate_ the.dispute,
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"Therapeutic Family Life
Residential Services Agreement
May 1,1023 — April 30, 2024
and .the parties.shall pay the costs of mediation seryices �equaIly.
ADDITIONAL. TERMS & AGREEMENTS
6.01 Prior to transporting.a child to the Facility -for placement, Juvenile Probation shallcall the
Facility`to ensure that space.is available. Placement of children by juvenile Probation maybe
denied if space limitations require as determined by the Facility.
6.02. A child will onlybe: accepted in the Facility .upon .receipt by the Administrator of a
proper order from the juvenile Court of Brazos County and other documentation required by
:Service Provider.
-6:03 Each child placed in the Facility shall be required -to follow the rules and regulations of
-conduct.as fixed and determined by the Administrator and staff of'the Facility.
6.04 if a child is accepted by the -Facility from juvenile Probation and. the child thereafter -is
determined to be, in the sole judgment of the Administrator, mentally or physically unfit,
dangerous, or unmanageable, unsuitable for .the program or combination .of such conditions or
characteristics or whose mental or physical conduct would or might endanger the .other
occupants of the Facility, then the Administrator shall notify juvenile Probation.
of .Brazos County of this determination. It will be the responsibility of juvenile Probation to
provide for'the transportation for the removal of the child and shall be removed as soon as
:practicable, .but in no event longer than. seven (7) working days after notification.
.6.05 Service Provider, agrees that the Facility will accept any child who .qualifies, without regard to
such child's religion, race, creed, sex or national origin.
6:06 It is understood -and agreed.by the parties that children placed in the Facility under proper
orders of the appropriate juvenile Court shall not be discharged from the Facility until the
Administrator of the Facility receives a written authorization from the juvenile Probation
Department .that originally authorized the placement of the child. .
6.07 It is further understood and agreed by the parties that children placed in the Facility may be
released to the juvenile Probation or other appropriate authority of Brazos County pursuant
to: (a) Section 6,04 of this Contractor, (b) an Order of Release signed by the judge -of the
juvenile Court of Brazos County.
6.08 Itis further understood and agreed by the parties that nothing in this contract shall be.
.construed to permit Brazos County, its agents, servants, or employees .in any way to manage,
:control, director instruct Service Provider, its director,. officers, employees, agents,
-shareholders and designees in any manner respecting its work, duties ,or functions pertaining
to the maintenance and operation of the Facility. However, it is also understood that the
juvenile Court of Brazos Countyshall control the conditions and terms of detention
supervision as to,a particular child -pursuant to"Texas Family Code, Section 51.1.2.
.6.09 juvenile Probation reserves the right to terminate the child's placement with Service Provider
at its discretion. Service Provider must not release a child to any person or agency other than
juvenile Probation without the written consent of an authorized agent of Juvenile Probation
`EXAMINATION OF. PROGRAM & RECORDS
7M Service Provider agrees thatit will permit Juvenile Probation to exanvne and evaluate its
Therapeutic. Family Life
iiesidential Services Agreement
hlay 1, 2023 —.April 30, 2024
program of services provided under the terms of this -agreement and/or to review its record
per odic-ally.:This.examination and evaluation of the program may -include site visitation,
observation of. programs in operation, interview and the -administration of questionnaires to
thestaff of Service Provider and the children when deemed necessary.
7.02 :Service Provider.shall providetoJuvenile Probation'such descriptive information contracted
children, as requested on;forms provided by Juvenile.Probation.
7.03 - For purpose of evaluation; inspection, auditing or reproduction, Service Provider agrees to
maintain and make availableto:authorized representatives of the State -of Texas or Juvenile
Probation any.andall books, documents or other.evidence pertaining to the -costs and
Expenses of this Agreement.
7.04 Service Provider will keep a record of.all _services provided to JuvenfleProbation underithis
agreement, and upon reasonable notice will. provide information, records, papers, reports, and
other documents regarding services furnished as may be requested by Juvenile Probation.
Serxdce -Provider will maintain the records .(as referenced above_) for seven (7) years after the
termination of this. Agreement.
7.05 "Contractor (aka "Service Provider') understands that acceptance of funds under this
contract acts as acceptance of the authority of the State Auditor's Office, or any successor
agency, to conduct an auditor investigation in connection with those funds. Contractor _
further agrees to cooperate fully with the'State Auditor's Office or its.successor-in the conduct
of the audit or investigation, including providing all records requested. Contractor will
ensure that this clause concerning the authority to audit funds received .indirectly ' by
subcontractors through the contractor and the requirement to cooperate is included :in any
subcontract it awards.:
CONFIDENTIAL ITY.OF RECORDS
8.01 'Service Provider shall maintain strict confidentiality of all information and records relating to
.children involved in Juvenile Probation, and shall not re -disclose -the information except as
required to perform the services to be provided pursuant to this Contract, _or as may be
required by law.
DUTY TO REPORT
9.01 AHegations-Occurring lnside.the.Facility... As required by Texas Family Code Chapter 261 and
Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider,
and any of its.employees,nterns, volunteers or contractors, shall report any allegation or
incident of abuse, neglect, exploitation, death or other serious incident involving a_juvenile in
a juvenile justice facility or juvenile justice program in fhe .following manner:
A. For all allegations and -incidents except.sexual abuse and serious physical abuse:
within uventy-four (24)Iours from the time the allegation is made, to the following:
1. Local lain enforcement agency; and
2- With respect to juveniles placed by Brazos County Juvenile Probation
Department, notification shall be made to'the:Brazos County Juvenile Probation
pepartment and an 'incidentreport shall be sent to facsimile number (979) 823-
Therapeutic Family Life
Residential Services Agreement
May 1, 2023 — April 30, 2024
4211. Additionally, the Executive Director shall be contacted via telephone at
(979) 361-1871 or (979) 361-1800 within 24 hours.
S. When applicable, Brazos County juvenile Probation shall,make the appropriate,
notifications and reports to Texas Juvenile Justice Department by submitting a
'TJJD Incident Report Form to facsimile number 1-512-424-6717 (or if unable to
complete the -.form within 24 hours, then.by calling toll-free,1-877 786-7263,
followed.by submitting the -report -within 24.Iiours of said call). In addition, for
serious incidents, a treatment discharge form or other.medical documentation
thatcontains evidence of medical treatment pertinent to the reported incident
e j
.shall be submitted, to the Texas Juvenilustice Department within '24 hours of
receipt.
B. .For allegations and incidents of sexual abuse or serious: physical abuse:
1. Local law enforcement agency immediately; but. no later than one (1) hour from
the time a person gainsknowledge of or suspects the alleged serious physical
abuse or sexual abuse. The initial report shall be made by phone to lain
enforcement;
2. c With.respect to children placed by Brazos County Juvenile -Probation
Department, an Incident Report Form shall. be sent to Brazos County Juvenile
'Probation Department within 24 hours at facsimile number (979) 823-4211 and
notification shall also be made via a telephone call to: the Executive Director at
(979) 3614871 or (979) 361-1800.
3. Wheh applickle,Brazos County juvenile Probation shall contact the Texas
juvenile justice Department immediately, but no later than four (4) hours from
the time a person gains knowledge of or suspects the aiieged serious physical
abuse or sexual abuse. The initial report shall be made by phone by calling toll -
free 1-877-786-7263. Within 24 hours of the. report by phone, the completed TJJD
IncidentReport Form shall be submitted by facsimile number 1-512-424-6717 or
by emaiL
.9.02 MegationsOccurring Outside the"Facility. Any person who witnesses, learns of, receives an
oral or writfen statement from an alleged victim or other person with_knowledge or who has a
reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other
serious incident involving a child, but that is not alleged to involve an employee, intern,
volunteer, contractor, or service provider of a program or facility, shall be immediately
reported to law enforcement -or to other appropriate governmental unit as required inTexas
Family Code Chapter 261.
9.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, .learning, or receiving an oral or written
statement from an. alleged victim or other person with reasonable belief or knowledge as
to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident
involving a child in a juvenile justice facility or juvenile justice program
B. A serious incident is attempted escape, attempted suicide, escape, reportable injury,
youth-on:youth physical assault or youth sexual conduct.
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Residential Services Agreement
May 1, 20 3 - April 30; 2024
c Sekual abuse is conduct committed by any persoi against a child that includes sexual
abuse :by contact or sexual abuseby non -contact.
D. Serious physicalabuse is bodily harm or condition that resulted directly or indirectly .from
the conduct -that formed the basis of an allegation of abuse, neglect or exploitation, if the
bodily harm or condition requires medical treatment -by a physician,.physician.assistant,
licensed nurse, practitioner,. emergency.-medicaI technician; paramedic or dental.
Ajuvenile justice.facility is a.facility,including its -premises acid affiliated sites,:whether
contiguous or detached, operated wholly or partly by or under the authority of -the
.governing. board, juvenile board .or;by a private vendor .under. -a contract with. the
governing board, juvenile board or governmental unit that serves children under juvenile
court' urisdiction. The term includes: a public or private juvenile past -adjudication
secure correctional facility required to. be certified in accordance with the Texas Family
Code; ands public or private non -secure juvenile post -ad judication residential treatment
facility housing children under juvenile court jurisdiction.
A juvenile justice program is a program, or department operated wholly or partly by the
governing board, juvenile board or by a private vendor under contract with the governing
board or juvenile board that serves children under juvenile court jurisdiction.or juvenile
board jurisdiction The term includes a juvenile justice alternative education program and
a non-residential program that. serves juvenile offenders while under the jurisdiction of
the juvenile court or juvenile board jurisdiction and a juvenile probation department.
CRIMINAL HISTORY SEARCHES
10.01 Criminal history searches shall be conducted by Service Provider for any and all of its
employees, .interns, volunteers or contractors providing services in a juvenile justice facility or
juvenile justice program that may have direct unsupervised access to children In. the facility or
program.
-10.02 Criminal history searches shall include the following.
A. Texas criminal history fingerprint -based. 611ni ►al'history background search through the
Texas Department of Public Safety.
B.. Local law eriforcement sex. offender registration records check through'the Public Sex
Offender Registry on the Texas -Department of Public Safety website.
C. Federal Bureau of Investigation -fingerprint -based "criminal historybackground search at
the National Crime Information Center, internet�ased searches shall not be used to
conduct this background search
10.03 A copy of the initial criminal history report required by this Agreementarid any .reports
reflecting subsequent criminal activity shall be maintained for monitoring. purposes for
whichever of the following occurs later: duration of the individuals. employment or period of
service; minimum of three (3)-years; or until any pending litigation, claim, audit or review and
all questions arising there from have been resolved.
10.04 As used wifihin this Agreement, a disqualifying criminal history is a:history that includes any
one of the following.
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Residential Services Agreement
May 1-, 2023 — April 30, 20-A
A, A.felony-condiction against the -lava$ of this state, another state, -or the United States within
the -past ten 10) years;.
-B. .A deferred adjudication for afelony:against the'laws of this state; another state,:or the
United States within the past ten (10) years;
C. -A current felony deferred.adjudication, probation or parole;
D. -A jailable:tr isdemeanoz convictlort. against the laws of this state, another state, or the
'United States within the past five (5) years;
`E, A -deferred adjudication for a'ilable misdemeanor against the'laws-of this state, -another
state, or the United States within the past five (5) years;
F. A current jailable misdemeanor deferred adjudication, probation or parole; or
G: The Yegiiirement to register as a sex offender under Chapter 62 of the Texas Code.of
Criminal 'Procedure. .
10.05 In addition to the criteria and time frames set forth in the above definition of disqualifying
crirtiinal history, an individual must not have direct unsupervised -access to children in a
:facility or program until at least one year has elapsed since the completion of any period of
incarceration, community supervision, or parole.
10.06 Any of Service Provider's employees, interns, volunteers or contractors With a disqualifying
criminal history shall be prohibited from having direct unsupervised access to children in a
juvenile justice facility or a juvenile justice program.
10.0 Juvenile Probation reserves the right, in its sole discretion, .to prohibit any individual with a
-,prior criminal history from being placed in a position that involves direct unsupervised contact
with children.
DISCLOSURE OF INFORMATION
11.01 Service Provider warrants that, prior to entering this Contract, it has verified and disclosed the.
following information to juvenile Probation, and agrees that -it shall have an ongoing
affirmative duty under this. Agreement to promptly ascertain and disclose in sufficient detail
this same information to Juvenile Probation:
A: Any and Alf corrective action required by any of Service Provider's licensing authorities;
B. Any and all litigation filed against the -Service Provider, or against its employees, interns,
volunteers, subcontractors, agents and./or consultants that have direct contact with
children;
C::Any arrest of any employee, intern, volunteer, subcontractor, agent and jor consultant of
the Service Provider that has direct contact with juveniles;
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Residential Services Agreement
May 1, 202.3 —April 30, 2024
D. Any finding of "Reason to Believe by a state regulatory agency in a. child abuser neglect
and/or exploitation investigation where an -employee, intern, volunteer, subcontractor,
agent and/or consulf ant -of the Service Provider that has direct contact with juveniles was
the alleged or designated perpetrator;
'E. The identity of any. ofthe Service'ProvideYs employees, interns, volunteers,
subcontractors, agents and/or consultants that have.direct contact with juveniles that are
registered -sex offenders; and
F. The identity of any of the Service Provider's employees, interns; volunteers,
subcontractors, agents. and/or consultants that have direct contact with juveniles that
Have a criminal history. For the purpose of this .Agreement, the term "criminal history"
shall include:. (1) current felony or misdemeanor probation or parole; (2) a felony
conviction or deferred adjudication within the past ten years; or (3) a jailable
misdemeanor conviction.or deferred adjudication within the -past five years.
11.0.1 Service Provider agrees and understands itltas an affirmative and ongoing duty to ascertain
and disclose to juvenile Probation any and all of the foregoing information as to any
individual, whether a prospective or existing employee, intern; volunteer, subcontractor,
:agent and/or consultant of the Service Provider, prior to placing that.individual in.a position
that involves direct unsupervised contact with juveitilos-in a juvenile justice facility or juvenile
justice program.
EQUAL OPPORTUNITY
1101. Service Provider agrees to respect and protect.the civil and legal rights of all children and
their parents.. It will not unlawfully discriminate against any employee, prospective
employee, child, childcare provider, or parent on the basis of age, race, sex religion, disability
or national origin. Service Provider shall abide by all applicable federal, state and local laws
and regulations.
ASSIGNMENT & SUBCONTRACT
13.01 Service Provider may not assignor subcontract any of its.rights; duties and/or obligations
arising out of.this Agreement without the written consent of juvenile Probation.
OFFICIALS NOT TO. BENEFIT
14.01. No officer, employee or.agent of juvenile Probation and no member of its governing body and
Po other public officials of the governing body of the locality or localities in which the project
is:situated or being -carried who exercise any functions or responsibilities in the project, shall
participatein any decision relating to this.Agreement which affects or conflicts with his/her
personal interest or have any personal or pecuniary interest, direct. or indirect, in this
Agreement or the proceeds thereof.
DEFAULT
15.01 juvenile Probation may, by written notice of default to Service Provider, terminate the whole
or any part of this Agreement, as it deems appropriate,. in:any one of following circumstances:
A. -If Service Provider fails to perform. the work called for by this Agi•,eement within the time
'iherapeg0t. Family Life
Residential Services Agreement
May 1, 2023 —April 30, 2024
specified. herein or any extension thereof, or
B. If Service Provider fails to perform any: of the other material provisions of this Agreement,
including failure to achieve the defined goals, outcomes, and outputs, or so fails to
prosecute the work as to endanger the performance of this Agreement in accordance Avith
'its terms, and
C. In either of these two circumstances after receiving notice of default,.Service Provider does
not cure such failure within a period of ten .(10) days.
TERMINATION
16:01. -This Agreement may be terminated:
A. By either party upon ten (10) days wiitten notice to the other party of the intention to
terminate; or
B. Upon expenditure of available funds..
16.02 If at -any time during the term of -this agreement Juvenile Probation, in -its sole discretion,
determines that -the safety of childrenbeing served under -this Agreement may be in jeopardy,
Juvenile Probation may immediately suspend .the effect of this Agreement, including but not
limited to the obligation to pay, upon.giving notice to the Service Provider.
WAIVER OF SUBROGATION
17.01 Service Provider expressly waives any and all rights itmay have of subrogation to airy claims
or rights of its employees, agents, owners, officers, or subcontractors against Juvenile
Probation. -Service Provider also waives any tights it may have to indemnification from
Juvenile Probation.
REPRESENTATIONS A INTARRANTIES
18.01 Service Provider hereby.represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this Agreement;
B. That it is qualified to do business in the State of Texas; that it holdall necessary licenses
-and staff certifications to provide the type (s) of services being contracted. for; that it is in
compliance with.all statutory and regulatory requirements for the operations of its
business and that there are no taxes due and owing to the State of Texas, or any political
subdivision thereof.
C. The Service Agency shall instrucf his insurance agent or carrier to :furnish to the County a
Certificate of -Insurance: attesting to the issuance of the following parts of this section.
Please note that such Certificates of :insurance and must be issued and then approved by
Brazos County Risk Management. The Certificate :of Insurance must be approved by -Risk
Management before any.services can be rendered.
12
Therapeutic Family Life
Residential Services agreement
May 1, 2023 — April 30, 2024
D. The,Service Agency shall furnish and keep in full force•the following instirance:during the
term of this Contract;
1. General Liability withliinits for bodily injury and for property damages of not less
than,$1,000,000 aggregate, with Brazos County named as an additional insured with
waiver of subrogation in favor of Brazos County.
2. Professional Liability (Errors and Omissions) Insurance appropriate to the services
being provided, with limit no less than $1,000,000 per occurrence or claim, $2,000,000
aggregate. If the Service Agency maintains broader coverage and/or higher limits
than the minimums shown above, Brazos County requires and shall be entitled to the
broader coverage and/or the higher limits maintained bythe Provider. Any available
insurance proceeds'm excess of the specified minimum limits -of insurance and
coverage shall be. available to Brazos County.
3. Abuse and molestation insurance as an endorsement to the pxofessional.Iiability
policy with coverage for damages arising out -of actual or threatened physical abuse,
mental injury, sexual molestation, negligent: hiring, employment, supervision,
investigation, reporting,to proper authorities, and retention of any person for whom
the Service Agency is responsible including but not limited to Service Agency and
Service Agency's employees and volunteers. Policy endorsement's definition of an
insured shall include the Service Agency, and the Service Agency's employees and
volunteers. Coverage shall be written on an occurrence basis in an amount of not less
than $1,000,000 per occurrence. Any annual aggregate limit shall not be less than
$2,000,000. These Iimits shall be exclusive to this required coverage. Incidents related
to or arising out of physical abuse, mental injury, or sexual molestation, whether
committed by one or more individuals, and irrespective of the number of incidents or
injuries or the time period or area over which the incidents or injuries occur, shall be
treated as a separate occurrence for each victim. Coverage shall include the cost of
defense and the cost of defense shall be provided outside the coverage limit.
4. Commercial Automotive Liability with $1,000,000, CSL for Bodily Injury and Property
Damage Uability.with Brazos County named as an additional .insured with waiver of
subrogation in favor of Brazos County.
S. All of the.aforementioned policies and Certificates of Insurance should be issued
immediately after the Service Agency receives notification of contract approval,
6. The Service Agency agrees to release and hold harmless Brazos County from any and
-all claims. and liability due to the acts of the Service Agency's employees and the
operation,of his equipment. The Service Agency also agrees to hold harmless Brazos
County from any, and all expenses, including attorney fees, incurred by Brazos
County in litigation or otherwise resisting such claims or, Iiabilities as a result of the
Service Agency's employees' activities. Further, the Service Agency agrees to protect,
indemnify and hold harmless Brazos County from and against all claims, demands
and causes of action of every kind and character brought by any employees of the
Service Agency against Brazos County due to personal injuries and/or death to such
employee resulting from any neglect act, by either commission or omission on the
part of the Service Agency or Brazos County.
13
Therapeutic Family Life
Residential Services Agreement
May 1,2023—Apri130,2024
.E: That all of its employees,. interns, Volunteers, subcontractors, agents and/or consultants
will be properly trained to report allegations or incidents of abuse, exploitation; neglect,
.death or serious incidents involving a child under the supervision of juvenile Probation in
accordance with the requirements of Texas Family Code Chapter 261 and any applicable
Texas Juvenile justice- Department administrative rules. regarding abuse, neglect,
exploitation, death or serious incidents, and that, if it has employees, interns, volunteers,
subcontractors, agents and/or consultants that have contact with children in a juvenile
justice facility or juvenile justice program, then it shall prominently post in all public and
staff areas of any and all of its offices/facilities, both the English and Spanish language
versions of the following official notice forms that"are available an the Texas juvenile
justice Department website: Notice to Pitblic Regtirdirig Abuse, Neglect atfd Exploitation and
Notice to Einployees Regatrdiiig Abttse, Neglect and Exploitation.
TEXAS LAW TO APPLY
19.01 This Agreement shall be construed under and in accordance with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in Brazos
County, Texas.
19.02 Service Provider verifies that it does not boycott Israel and will not boycott Israel during
the term of this contract.
VENUE
20.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County,
Texas.
LEGAL CONSTRUCTION
21.01 In case any one or more of the provisions contained in this Agreement shall for any reason be
held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceable provision shall not affect any other provision thereof and this Agreement shall
be construed as if such invalid, illegal or unenforceable provision had never been contained
therein.
PRIOR AGREEMENTS SUPERSEDED
2101 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes
any prior understandings or written or oral agreement between the parties respecting the
Nvithin subject matter.
This Contract and Agreement is executed with the declared intention of the parties that this
Contract and Agreement.is a. contract providing for the care -of children who have committed
an act of delinquency or an act indicating a need for supervision, and payment for such care
will be made by juvenile Probation for the children placed in the Facility by the Judge of
Brazos County having juvenile jurisdiction.
PRISON RAPE ELIMINATION ACT
14
Therapeude Family We
Rcsidmlial Scrvices.Ae_ctem:ni
Mqv 1, 20n- April 30. 2024
23.01 If applieable, Service Provider shall adq�t find comply With all federal, state, county, -.and city
laws, ordinances, regulations and standards applicable to the provision of services described
herain and the performance of all obligations undertaken
;pursuant to this Contraci, including
the Prison'R'Ave Elimination -Act of 2003 (PREA) AvIiich establishes a— ero-tolerance standard
against sexual assault - of` incarcerated persons, 'including juveniles, and addresses the
detection_ elimination,-pretYentign, and reporting of sexual assault in facilities housing adult
-and juvenile offenders. [PREA §115.312(a)j.
Under PREA, Service Provider shall nW! ;-e available to the CTO-all incident -based aggregated
daia reports for even, allegation of.se:aaal abuse at its facililq� or facilities, and all such data
may be requested by the Department of fListice fro m.the prdvidus calendar year no later than
June30. [PRIIA§115.3$7(e).and (fj]
Linder PREA,, the Service, Provider chali be subjected to: annual' contract monitoring by
Juvenile Probation to ensure that the -Ska-Ace Provider is co itplying �vifh the PREA standards
[PRE.- §11.5,M.2(b)]. To cci iply with this standard the=Service'Pr avider. will make available to
the CPO A. ineridenc ba.,;cdt n:bgrrgated sexual abuse data within-24Aours of the allegaEivn.
Under F'REA, juvenile Probation will nt-� .e the aggregated sexual -abuse data for each Service
Provider available to the public via the ;uvan le Probation. website [PRL'A_ §115.359(b)].
Brazos Cognty
LJu-,,j,eniP robation Derartrneiit
iincYa-Ricletsan.
Chief Juvenile Ptobation Ofifleer
Brazos County, Commissioners Court
Therapeutic FaMily Life
Service Provider
/ L *_1
Leon SMith
Executive Director
OAT I t N t✓ �% . . 20 a , FULLY EXECUTED, EACH OF
WHICH SlINLI_.I4AVE TEE FULL FORCE AND EFFECT -OF ANT ORIGINAL.
Duane Pee ers,,County kedge
Chairman. Juvenile Board
'200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone:_ 979-361-4102
Fax: 979')GI-4, 503
is
This Order, designated as Order No. 27581, together with Exhibit A (Basic Safeguarding of Covered Contractor
Information Systems), (this "Order") is entered into as of the date of the last signature (the "Order Effective Date"),
by and between JustFOIA and Customer.
A. No amendment or modification to this Order will be valid unless set forth in writing and formally approved
by authorized representatives of both parties. To the extent that there are any conflicts or inconsistencies
between this Order and any Customer -entered third -parry government purchasing agreement ("Purchasing
Vehicle"), the provisions of the Purchasing Vehicle shall govern and control.
B. JustFOIA is an affiliate of MCCi, LLC and is considered an Order Fulfiller for MCCi, LLC with regards to specific
Purchasing Vehicles.
C. No change order, notice, direction, authorization, notification, or request will be binding upon Customer or
JustFOIA, nor will such change be the basis for any claim for additional compensation by JustFOIA, until
Customer and JustFOIA have agreed in writing to such change, onto execute a new order, as appropriate.
D. Unless provided to the contrary in this Order, to the extent there are any conflicts or inconsistencies between
this Order and a Customer purchase order, the provisions of this Order shall govern and control. Use of pre-
printed forms, including, but not limited to email, purchase orders, shrink-wrap or click -wrap agreements,
acknowledgements, or invoices, is for convenience only and all pre-printed terms and conditions stated
thereon, except as specifically set forth in this Order, are void and of no effect.
E. This Order may be executed in several counterparts, each of which will be deemed an original, and all of which
taken together will constitute one single agreement between the parties with the same effect as if all the
signatures were upon the same instrument. The counterparts may be executed and delivered byfacsimile or
other electronic signature (including portable document format) by either of the parties and the receiving
parry may rely on the receipt of such document so executed and delivered electronically or by facsimile as if
the original had been received.
F. This Order, and any claim dispute or controversy hereunder (a "Dispute"), will be governed bythe laws of the
state where Customer is located, in each case without giving effect to any principles of conflicts of laws. The
UN*Convention for the International Sale of -Goods and the -Uniform Computer Information Transactions Act
will not apply. In any Dispute, each party will bear its own attorneys' fees and costs and expressly waives any
statutory right to attorneys' fees.
G. This Order is subject to the Assumptions, Terms & Conditions set forth below.
H. This, and the preceding Sections of this Order shall survive after termination or expiration of the same.
fremainder ofpage intentionally left blank]
JustFO1A I Order Page 1 of 14
(rev. 5/22/2023)
IN WITNESS WHEREOF, the parties hereto have caused this Order to be executed by their respective duly authorized
representatives, evidenced by their signatures below, as of the Order Effective Date.
JustFOIA, Inc. ("JustFOIA`I
E S GNED by Larry Davidson
Signed: on 2; k�B-3017:02:04 GMT
Name: Larry Davidson
Title: General Manager
May 30, 2023
Date:
JUSCF®UA I Order
(rev. 5/22/2023)
BRAZOS COUNTY (" gr")
Signed:
Name:
Title:
Date: �uL Ner % (
PO BOX 914
BRYAN, TX 77806
Page 2 of 14
PRICING
12 JustFOIA
3717 Apalachee Parkway, Suite 201
Tallahassee, FL 32311
850.701.0725
850.564.7496 fax
Customer Name: Brazos County
Customer Address: PO Box 914, Bryan, TX 77806
Quote Number: 27581
Quote Type: New JustFOIA System
JustFOIA ANNUAL RECURRING SERVICES
0 JustFOIA Pro Plus: Up to 400,000 Population
Q Payment Portal for JustFOIA Pro Plus
0 Laserfiche Integration for JustFOIA Pro Plus,
0 Single Sign -On (SSO)
0 Any & All Document Management
[J1 Unlimited Admins, Power Users & General Users
[� Unlimited Storage
Bill to: Charles Wendt; cwendt@brazoscountZx.gov
Ship to: Aubrey Leggett; aleggettbrazoscountytx.gov
cc AP Contact: cwendt@brazoscountytxgov
Desired URL: brazoscountytx justfoia.com
Quote Date: May 16, 2023
Subscription Period Start Date:
June 30, 2023
Subscription Period End Date:
June 29, 2024
1 $9,835.00
$8,917.89
$8,917.89
1 $1,475.25
$1,337.68
$1,337.68
1 $1,967.00
$1,783.58
$1,783.58
1 Included
Included
Included
1 Included
Included
Included
1 Included
Included
Included
1 Included
Included
Included
$12,039.15
IustFOIA SERVICE PACKAGES
[JJ Pro Implementation
1
Included
Included
Included
[!J Configuration of 1 Public Records Form
1
Included
Included
Included
-General Requests
Q Additional Department Onboarding
1
$2,250.00
$2,040.19
$2,040.19
Sheriffs'Ofce Requests
Payment Portal Configuration
1
$750.00
$680.06
$680.06
[( Single Sign -On Configuration
1
Included
Included
included
[Jj Laserfiche Integration Configuration
1
$750.00
$680.06
$680.06
Q Any & All Document Management Configuration
1
Included
Included
Included
0 initial Discount JustFOIA One-time Services
1
($2,040.19)
N/A
($2,040.19)
Discount is based on this quote and if the quote changes
the discount amount is subject to change.
YEAR 1 ORDER COST
$13,399.27
JUStFO1A I Order
Page 3 of 14
(rev. 522/2023)
This is NOT an invoice. Please use this confirmation to initiate your purchasing process.
RECURRING SERVICES
Customer has elected to license the JustF01A software provided as a service (the "Solution'l.
The Recurring Services portion of this Order and/or applicable Addendum will systematically renew unless written
notice of termination has been provided. An annual increase of 5% will be applied to the immediately preceding
annual rates (excluding any initial or one-time discounts) unless Customer has terminated the Order and/or
Addendum earlier, as set forth below, or provided sixty (60) days written notice prior to the scheduled renewal date
of the Recurring Services.
SALES TAX
Sales tax will be invoiced where the Customer is not exempt and/or has not communicated its tax status to justF01A.
Sales tax is not included in the fee quote above.
TERM
Either party may terminate this Order upon any of the following:
(a) Thirty (30) days after a party's receipt of written notice from the other party that this Order and/or applicable
addendum shall be terminated; or
(b) Thirty (30) days after one party notifies the other in writing that they are in breach or default of this Order, unless
the breaching parry cures such breach or default within such thirty (30) day period; or
(c) Fifteen (15) days after the filing of a petition in bankruptcy by or against either party, any insolvency of a party,
any appointment of a receiver for such party, or any assignment for the benefit of such party's creditors (a
"Bankruptcy Event"), unless such party cures such Bankruptcy Event within the fifteen (15) day period; or
(d) If Customer has not paid in full the renewal invoice within 45 days after scheduled renewal date of the Recurring
Services, the Order (and/or applicable addendum) will systematically terminate, but may be reinstated if/when
the Customer pays the renewal invoice in full (including any applicable reinstatement fees); or
(e) If Customer is a city, county, or other government entitythe following applies: If Customer's governing body falls
to appropriate sufficient funds to make payments due and to become due during Customer's next fiscal period,
Customer may, subject to the terms herein, terminate the Order as of the last day of the fiscal period for which
appropriations were received (each an "Event of Non -appropriation"). Customer agrees to deliver notice of an
Event of Non -appropriation to justF01A at least 30-days prior to the end of Customer's then -current fiscal period,
or if an Event of Non -appropriation has not occurred by that date, promptly upon the occurrence of any such
Event of Non -appropriation. If this Order is terminated following an Event of Non -appropriation, Customer
agrees to compensate JustF01A for services rendered prior to such Event of Non -appropriation.
JustF®I/°-s I Order Page 4 of 14
(rev. 5/22/2023)
BILLING TERMS
BILLING
IustFOlA will invoice Customer as follows:
., x � °38, x« + r-- cRroductlServae De ^ ����srptn�01.
Recurring Services ® Initial Sale: Upon providing Customer online access to the Solution.
■ Annual Renewal: 75 days in advance of expiration date.
One -Time Services Upon delivery completion and Customer acceptance. .
JustFOIA shall not send any invoices, nor claim payment, for any fees or expenses incurred by JustFOIA until both
parties authorize this Order.
PAYMENT
Customer agrees to pay all undisputed invoices and undisputed portions of a disputed invoice in full within thirty (30)
days from the date of each invoice. Once payment has been received, no refunds for Recurring Services are available.
1
JUStFO1A j Order Page 5 of 14
(rev. 5/2212023)
SERVICE PACKAGES
GENERAL ASSUMPTIONS
The following assumptions serve as the basis for the Service Package(s) reflected below. Any service or activity not
described below is not included in the scope of services to be provided. Variations to the following may impact the
Service Package's cost and/or schedule justifying a change order.
JustFOINs completion of a Deliverable to Customer shall constitute that JustFOIA has conducted its own review
and believes it meets Customer's requirements. Customer shall then have the right to conduct its own review
of the Deliverable as Customer deems necessary. If Customer, in its reasonable discretion, determines that
any submitted Deliverable does not meet the agreed upon expectations, Customer shall have five (5) business
days after justFOIA`s submission to give written notice to JustFOIA specifying the deficiencies in reasonable
detail. JustFOIA shall use reasonable efforts to promptly resolve any such deficiencies. Upon resolution of any
such deficiencies, JustFOIA shall resubmit the Deliverable for review as set forth above. Notwithstanding the
foregoing, if Customer fails to reject any Deliverable within five (5) business days, such Deliverable shall be
deemed accepted.
If either party identifies a business issue during the project, JustFOIA and Customer mustjointly establish a
plan to resolve the issues with potential impact analysis of timeline and budget within five (5) business days of
identification. Any necessary business decision resulting from the identified business issues must be made by
Customer within five (5) business days from request.
Customer will maintain primary contacts and project staff for the duration of the project, as a change in staff
may result in a change order for time spent byJustFOIA on retraining, reeducating, or changes in direction.
■ Customer will ensure that all Customer's personnel who may be necessary or appropriate for the successful
performance of the services will, on reasonable notice: (i) be available to assist justFOIA personnel by
answering business, technical and operational questions and providing requested documents, guidelines, and
procedures in a timely manner, (ii) participate in the services as reasonably necessary for performance under
this Order, and (III) be available to assist justF01A with any other activities or tasks required to complete the
services in accordance with this Order.
■ Note that all services contracted for, must be done as part of the initial implementation. For the avoidance of
doubt, if there are services or portions thereof that the Customer does not elect to implement as part of the
initial implementation, such services are forfeited.
All services, unless otherwise noted, will be performed remotely.
PRO IMPLEMENTATION
CUSTOMER TASKS & DELIVERABLES
■ Provide a visual flow chart and/or narrative of current records request process(es) and requirements
• Attend all scheduled implementation sessions
■ Create any additional users
■l Conduct end -user trainings
■ Perform user acceptance testing
Complete JustFOIA Training Center trainings and certification
JustFOIA TASKS & DELIVERABLES
■ Conduct Pre -Implementation Session (1 hour) to collect necessary configuration data and outline expectations
■ Lead Implementation Launch Session (1 hour) to identify implementation milestones and introduce Customer to
public facing JustFOIX site and request form(s)
■ Deploy site in in the Microsoft Azure Government Cloud
® Establish and configure initial Admin and Power User security credentials
® Personalize Public Portal with Customer branding
■ Configure number of request forms defined in Order and necessary request statuses and workflow task lists
® Complete initial configuration of departments and observed holidays
JustFOIA I Order Page 6 of 14
(rev. 5/2212023)
Complete initial configuration of system email templates
Provide configuration and training for purchased platform add-ons
Provide technical support between testing and going live
Conduct two (2) Remote System Trainings (1.5 hours and 1 hour respectively); recordings made available in
Training Center
Conduct one (1) Remote Workflow Training (1 hour perform process); recordingmade available in Training Center
a Provide internal staff training support to Administrator and Power User Team
Work with customers to make system modifications where necessary during testing
Assist with transition to Customer Success and Support Teams
Provide Go -Live Marketing Press Kit
ADDITIONAL DEPARTMENT ONBOARDING
CUSTOMER TASKS & DELIVERABLES
Provide a visual flow chart and/or narrative of current records request process and requirements
Attend Workflow & Basic User system overview training
Perform user acceptance testing
JustFOIA TASKS & DELIVERABLES -
a Lead project Kickoff Call to identify project milestones
a Establish and configure initial Power User security credentials
a Configure one (1) request form and necessary request statuses and workflow task lists
Technical support through user testing before going live
Conduct one (1) Remote Workflow Training (1 hour per form process); recording made available in Training Center
a Conduct one (1) Remote Basic User system overview training (1 hour); recording made available in Training Center
ANY & ALL DOCUMENT MANAGEMENT CONFIGURATION
CUSTOMER TASKS & DELIVERABLES
Complete JustFOIA Document Management Course in the JustFOIA Training Center
JustFOIA TASKS & DELIVERABLES
Configure and implement Any & All Document Management module
SINGLE SIGN -ON (SSO) CONFIGURATION
CUSTOMER TASKS & DELIVERABLES
Review Single Sign -on Guide
For Active Directory Federation Services (ADFS):
• Follow the Microsoft documentation for installing and configuring ADFS and the Web Application proxy
• Ensure that Web Application proxy SSO login is reachable from the public internet
a Create a Relying Party Trust for JustFOIA (a PowerShell script will be provided)
For Azure Active Directory:
a Follow the Microsoft documentation for configuring and/or syncing users with Azure Active Directory
® Choose a protocol to connect with. Examples: SAML, Open ID Connect
For customers hosted in an Azure sovereign or national cloud, the standard Azure Active Directory
connection could fail to federate with JustFOIA systems, due to restrictions Microsoft has in place. A
SAML or general Open ID Connect connection may need to be used.
Create an Enterprise Application in Azure AD, following any pertinent setup instructions from JustFOIA
For others:
Follow the best practices documentation for your Identity Provider of choice
Choose a protocol to connect with (e.g.: SAML, Open ID Connect) -
Work with JustFOIA to determine what pieces of information will be needed
JustFOIA TASKS & DELIVERABLES
JustFO1A I Order Page 7 of 14
(rev. 5n2/2023)
Conduct requirements gathering
Configure}ustFOIA SSO:
■ Deliver any relevant documentation for connection type to the customer
■ Integration call with customer:
■ Walk through any outstanding setup and any Q&A, within the scope of JustFOIA responsibilities
■ Information gathered by customer is provided to JustFOIA
■ Enterprise Connection is created and established in the JustFOIA system
■ Customer tests the connection to validate it is configured and working correctly
■ Complete testing and training
LASERFICHE INTEGRATION CONFIGURATION
CUSTOMER TASKS & DELIVERABLES
■ if Laserfiche Cloud:
■ Active subscription to Laserfiche Cloud
® LDFS User or Repository User:
■ A dedicated named user for administrator features such as archiving requests or reports to Laserfiche
■ If active directory is not used a shared or individual named user for each user account in JustFOIA that
will need access to Laserfiche. Authentication of SAML user account types is not supported at this time.
■ Single Sign-on/Active Directory sign in:
■ Laserfiche Cloud setup to use Customer's active directory
JustFOINs.CWSAPI will need to be installed on Customer's server that has access to both the Laserfiche
Cloud and JustFOIA sites. This API is used to allow both JustFOIA and Laserfiche to communicate.
is The server/site that the API is installed on must beset up to run under Windows Authentication. This
will require the server to be on the domain.
If On Prem:
■ Verify version 10.4 or later of the Laserfiche Server
■ Install CWSAPI on DMZ
■ Valid SSL certificate (not self -signed)
■ Restrict Firewall port access (443)
■ Grant remote server access to JustFOIA as necessary during configuration
■ IT review of the Laserfiche Integration User & Configuration Guide .
JustFOIA•TASKS & DELIVERABLES
■ Delivery of installable Common Web Services API (CWS API)
■ Configure and implement Laserfiche integration
■ Complete testing and training
JUSCFOUA I Order . Page 8 of 14
(rev. 5/2212023)
ASSUMPTIONS, TERMS & CONDITIONS
THESE ASSUMPTIONS, TERMS AND CONDITIONS APPLY TO ALL ORDERS PLACED FOR THE SOLUTION.
THESE PROVISIONS SHALL SURVIVE AFTER TERMINATION OR EXPIRATION OFANYAND ALL PORTIONS OFTHE ORDER.
WARRANTIES & DISCLAIMERS
JUSTFOIA DOES NOT PROMISET14ATTHE SOLUTION WILL BE UNINTERRUPTED OR
ERROR -FREE. CUSTOMER ACKNOWLEDGES THAT THERE ARE RISKS INHERENT IN
INTERNEE CONNECTIVITY THAT COULD RESULT IN THE LOSS OF CUSTOMER
PRIVACY, CUSTOMER DATA, CONFIDENTIAL INFORMATION, AND PROPERTY.
JustFCIA Warranties. JustFOIA warrants that (i) the Solution shall perform
materially in accordance with any specifications or descriptions set forth herein,
(ii) subject to exceptions related to non JustF01A software, the functionality of the
Solution will not be materially decreased du ring the term of this Order, pii)JustFOIA
will use industry standard measures to not transmit malicious code and the like
rMalicious Code") to Customer, provided that if Customer or a user uploads a file
containing Malicious Code into the Solution Customer shall be liable for the same;
and (iv) to JustFOIA's knowledge, Customer's use of the Solution in strict
compliance with the Order shall not infringe or violate the intellectual property
rights of any third -party. JustFOIA also represents that it uses E-Verify to verify the
work authorization of all newly hired employees.
The warranties herein are void to the extent of any Customerfailure to perform In
accordance with the Order and any licensing terms. JustFOIA shall not be
responsible for any decrease in functionality or other issues that are the result of
(i) the Solution not being used in accordance with the Order, (ii) the Solution being
modified or altered by or on behalf of Customer without JustFOWs written
permission, or (iii) Internet or network connections, third -party software,
streaming services, computers, equipment and/or devices not supplied by
JustFOIA.
Customer Warranties. Customer warrants that JustFOIA's use of Customer data
and/oranyotheritem provided by Customer, in accordance with the Orderwill not
infringe orviolate the intellectual property or other rights of any third -party.
Customer warrants that it shall have all rights and licenses of third -parties
necessary or appropriate for JustFOIA to access. or use such third -party products
and agrees to produce evidence of such rights and licenses upon the reasonable
request of JustFOIA.
LICENSED SOFTWARE AND SERVICES
During the term of the Order and any applicable addenda, JustFOIA grants to
Customer and. Customer accepts a non -transferable, revocable, non-exclusive and . .
limited license to use the Solution as defined herein subject to the terms,
obligations and restrictions set forth in the Order. All rights to the Solution not
granted to Customer are reserved bylustFOIA.
CUSTOMER RESPONSIBILITIES
Files and other content thatJustFOIA may provide to Customer may be protected
by intellectual property rights of others. Customerwill not copy, upload, download,
or share files unless Customer has the right to do so. Customer, notJustFOIA, will
be fully responsible and liable for what is copied, shared, uploaded, downloaded
or otherwise used while using the Solution. Customer will not upload malware or
any other malicious software to the Solution. Customer is also responsible for the
timely and accurate fulfillment of records requests, and ensuringthatno classified,
confidential, or illegal Information is provided to or through the Solution.
ACCEPTABLE USE POLICY
Customer agrees that it will not misuse or attempt to misuse the Solution, and
that the Solution will only be used in a manner consistent with the Order.
Customer may only upload public and non -confidential data to the Solution.
Customer acknowledges and agrees that all use of the Solution hosted on the
Azure Government Cloud is subject to the Microsoft terms and conditions
surrounding the same. JustFOIA's obligations and liability and Customer's
rights are limited by the same. Further, JustFOlA neither accepts liability for,
nor warrants the functionality, utility, availability, reliability or accuracy of,
third-partysoftware orthird-party, services.
)UStFO1A I Order
(rev. 5/22/2023)
INFORMATION & PRIVACY
By using the Solution, Customer will be providing JustFOIA with information.
Customer retains full ownership to its information, and JustFOIA does not
assert ownership. These Assumptions, Terms & Conditions do not grant
JustFOIA any rights to Customer's information or intellectual property except
forthe limited rights that are needed to run the Solution, as explained below.
JustFOIA may need Customer's permission to handle its information as directed
and required for the functioning of the Solution. An example is hosting files or
sharing them. Customer hereby grants a license to JustFOIA to use and process
such information solely to the extent necessary to fulfill JustFOIA's obligations.
This license also extends to trusted third parties justFOIAworks with to do the
same.
Customer is solely responsible for its conduct; the content of its files, and its
communications with others while using the Solution. For example, it is
Customer's responsibility to ensure that it has the rights or permission needed
to comply with these Assumptions, Terms & Conditions.
INFORMATION SHARING AND DISCLOSURE
JustFOIA may use certain trusted third -party companies and individuals to help
JustFOlA provide, analyze, and improve the Solution (including but not limited
to data storage, maintenance services, database management web anaiytics,
payment processing, and improvement of the Solution's features). These third
parties may have access to Customer's information only for purposes of
performing these tasks on JustFOWs behalf, and under obligations similar to
those in JustFOlA's privacy policy.
The parties acknowledge that in the course of the relationship between
Customer and justFOIA, each may receive Confidential Information (as defined
below) of the other party. Any and all Confidential Information in any form or
media obtained by a Recipient (defined below) shall he held in confidence and
shall not be copied, reproduced, or disclosed to third parties for any purpose
whatsoever except as necessary in connection with the performance of the
applicable partiys obligations. Each Recipient further acknowledges that itshail
not use such Confidential Information for any purposes other than in
connection with the activities contemplated by the Order. All JustFOIA
personnel assigned by JustFOIA to Customer will sign appropriate forms of
confidentiality agreements on or prior to their start date.
"Confidential Information" means any and all confidential information of a -
party disclosed to the other party, including, but not limited to, research,
development, proprietary software, technical information, techniques, know-
how, trade secrets, processes, customers, employees, consultants, pricing
information and financial and business information, plans and systems.
Confidential Information shall not include information which: (I) was known to
the party receiving the information (the "Recipient9 prior to the time of
disclosure by the other party (the "Disclosing Party"); (il at the time of
disclosure is generally available to the public or after disclosure becomes
generally available to the public through no breach of the Order, these
Assumptions, Terms & Conditions or other wrongful act by the Recipient; Oil)
was lawfully received by Recipientfrom a third -party without any obligation of
confidentiality; or (iv) is required to be disclosed by law or order of a court of
competent jurisdiction or regulatory authority.
The obligations set forth in this Section shall survive termination of the Order
for a period of three (3) years thereafter.
INTELLECTUAL PROPERTY
The Solution and any services surrounding the same herein are not considered
"Works made for Hire" or otherwise a grant of any right title or interest. Except
the license grant herein, all rights to the Solution and all services surrounding
the same are and remain with JustFOIA. Customer shall retain, a non-exclusive,
royalty -free, world-wide, perpetual license to use the outputs generated by
Page 9 of 14
Solution and stored external to Solution by Customer during the Subscription
Period.
i
Except for the license grants hereunder, as between Customer and JustFOIA,
Customer retains all rights to Customer data and information.
ACCOUNT SECURITY
Customer is responsible for safeguarding the passwords thatare used to access
the Solution and agrees not to disclose passwords to any third -party. Customer
is responsible for any activity using its account, whether or notit authorized that
activity. Customer will immediately notify JustFOIA of any unauthorized use of
Customer's account Customer acknowledges that if it wishes to protect its
transmission of data orfiles to the Solution, it is Customer's responsibility to use
a secure network to communicate with the Solution.
DATA RETENTION & ACCESS
JustFOIA will retain Customer's information for as long as its account is active or
as needed to provide the Solution. if customer wishes to cancel its account or
request that JustFOIA no longer use Customer's information to provide the
Solution, Customer may request that justFOIA delete its account. JustFOIA may
retain and use Customer's information as necessary to comply with legal
obligations, resolve disputes, and enforce mutual agreements. Consistent with
these requirements, JustFOIA will try to delete Customer's information quickly
upon request. Please note, however, that there might be latency in deleting
information from JustFOIA servers and backed -up versions might exist after
deletion. in addition, JustFOIA does not delete Customer information from its
server's files that Customer has in common withother users. Customer
understands and agrees that once the Customer instance of the Solution is
decommissioned justFOIA may not be able to provide Customer a copy of the
data included therein. Customer agrees that it will back up all Customer
information that it requires. JustFOIA may decommission any environment
after 45 days of Customer not maintaining an active subscription to the
applicable environment, including without limitation, as a result of non -renewal
and/or non-payment
NON JUSTFOIA APPLICATIONS AND PROVIDERS
The Solution may contain links to third -party websites or resources. JustFOIA
does not endorse and is not responsible or liable for third -party website,
Including, without limitation, availability, accuracy, the related content,
products, or services. Customer is solely responsible for its use of any such
websites or resources.
Acquisition of Non-IustFOIA Products and Services. JustFOIA or third parties may
from time to time make available to Customer -third -party products orservices,
Including but not limited to non JustFOIA applications and Implementation,
customization and other consulting services. Such products and services shall
be clearly designated as provided by a third -parry in the applicable Order. Any
acquisition by Customer of such non JustFOIA products or services, and any
exchange of data between Customer and any non-JustFOIA provider, is solely
between Customer and the applicable non JustFOIA provider. JustFOIA does not
warrant or support products or services not provided by JustFOIA, whether or
notthey are designated byJustFOIA as "Certified" (as thatterm is defined below)
or otherwise, except as specified in the Order and/or applicable addenda. No
purchase of non JustFOIA products or services is required to use the Solution
except a supported computing device, operating system, web browser and
Internet connection, all of which Customer is solely responsible for providing in
accordance with the specifications that may be provided by JustFOlA from time
to time. For purposes of the Order, "Certified" shall describe applications and
other products developed and sold by third parties that JustFOiA has verified
interoperate with the Solution.
Non-IustFOIA Applications and Customer information. if Customer installs or
enables non-JustFOIA applications for use with the Solution, Customer
acknowledges that JustFOIA may allow providers of those non JustFOIA
applications to access Customer information as required for the
Interoperation of such non JustFOIA applications with the Solution. JustFOIA
shall not be responsible for any disclosure, modification or deletion of
Customer information resulting from any such access by non-JustFOIA
1u5tFO1A I Order
(rev. 5/222023)
application and/or providers. The Solution shall allow Customer to restrict
such access by restricting users from installing or enabling such non-JustFOIA
applications for use with the Solution. JustFOIA is not responsible for and
Customer agrees to hold JustFOIA harmless from and indemnify JustFOIA
against any third -party claims or liability owed to third parties resulting from
any unauthorized use or disclosure or any damage or loss of Customer
information as a result of use of non JustFOIA applications or access to
Customer information by non-JustFOIA application and/or providers.
Integration with Non-luSYFOIA Services. The Solution may contain features
designed to interoperate with non-JustFOIA applications (eg., Laserfiche,
Adobe, Authorize .net, or PayPal applications). To use such features,
Customer may be required to obtain access to such non-JustFOIA applications
from their providers. If the provider of any such non-JustFOIA application
ceases to make the non JustFOIA application available for interoperation with
the corresponding Solution features on reasonable terms, JustFOIA may
cease providing such features without entiding Customer to any refund,
credit, or other compensation, unless the provider of such non-JustFOIA
application provides for a refund of such fees.
INDEMNIFICATION & LIMITATION OF LIABILITY
(a) General indemnification.
JustFOIA ("Indemnifying Party") shall indemnify, defend and hold the
Customer harmless against any loss, damage or costs (including reasonable
attorneys' fees) in connection with third -party claims, demands, suits, or
proceedings ("Claims') to the extent caused by the Indemnifying Party and
related to:
• Bodily injury or personal property damage arisingout ofthe Indemnifying
Party's performance within the scope of its responsibilities under the
Order,
• A breach of the Indemnifying Party's obligations with respect to
confidentiality,
• A breach by the Indemnifying Parry of applicable laws, or
• The grossly negligent acts, or willful misconduct of the indemnifying
Party.
(b) Intellectual Property Indemnification.
JustFOIA shall defend, indemnify, and hold Customer harmless against Claims
made or brought against Customer by a third -party alleging thatthe use of the
Solution, as provided to Customer under the applicable Order hereto and used
in accordance with the Order and relevant documentation, infringes any third-
partyrs intellectual property rights. Notwithstanding the foregoing, JustFOIA
shall not be required to indemnify Customer to the extent the alleged
infringement: (x) is based on information or requirements furnished by
Customer, (A is the result of a modification made by a party other than
JustFOIA, or (z) arises from use of the Solution in combination with any other
product or service not provided or approved in writing byJustFOIA. If Customer
is enjoined from using the Solution, or JustFOIA reasonably believes that
Customer will be so enjoined, JustFOlA shall have the right, at its sole option, to
obtain for Customer the right to continue use of the Solution or to replace or
modify the same so that it is no longer infringing. If neither of the foregoing
options is reasonably available to JustFOIA, then the Order and/or applicable
addendum may be terminated at either party's option, and JustFOlKs sole
liability shall be subject to the limitation of liability provided in this Section.
(c) Limitation of Liability.
() IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR SPECIAL, EXEMPLARY,
INCIDENTAL, OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT
LIMITATION, LOST REVENUES, PROFITS, SAVINGS OR BUSINESS) OR LOSS OF
RECORDS OR DATA, WHETHER OR NOT THE POSSIBILITY OF SUCH DAMAGES
HAS BEEN DISCLOSED TO SUCH PARTY IN ADVANCE OR COULD HAVE BEEN
REASONABLY FORESEEN BY SUCH PARTY, AND WHETHER IN AN ACTION BASED
ON CONTRACT, WARRANTY, STRICT LIABILITY, TORT (INCLUDING, WITHOUT
LIMITATION, NEGLIGENCE) OR OTHERWISE. EXCEPT FOR A PARTY'S
INDEMNIFICATION OBLIGATIONS, EACH PARTY'S MAXIMUM AGGREGATE
LIABILITY FOR ALL CLAIMS, LOSSES OR OTHER LIABILITY ARISING OUT OF, OR
CONNECTED WiTH THE ORDER, THE SERVICES, DELIVERABLES AND/OR
SOLUTION PROVIDED, OR CUSTOMER'S USE OF ANY SUCH SERVICES,
DELIVERABLES, AND/OR SOLUTION, SHALL IN NO CASE EXCEED THE
Page 10 of 14
AGGREGATE AMOUNTS PAID TO JUSTFOIA BY CUSTOMER UNDER THE
APPLICABLE ORDER ORADDENDUM, GIVING RISE TO SUCH CLAIM DURINGTHE
LAST SiX (6) MONTHS.
(ii) INDEMNITOR IS NOT REQUIRED TO SPEND MORE THAN $100,000
PURSUANT TO THIS SECTION, INCLUDING WITHOUT LIMITATION ON
ATTORNEYS FEES, COURT COSTS, SETTLEMENTS, JUDGEMENTS, AND
REIMBURSEMENT OF COSTS.
The parties acknowledge that the limitation of warranties and liabilities as set
out in this Order are an essential basis of this Order between the parties and
that the prices agreed to be paid by Customer for Solution reflect these
limitations.
INSURANCE
During the term of this Order, justFOIA shall carry, at its sole expense,
insurance coverage to include at a minimum the following.
• Workers Compensation: State statutory limits and $1,000,000 employers'
liability
• Comprehensive General Liability. $2,000,000 per occurrence and
$4,000,000 in the aggregate
• Professional Liability and Errors & Omissions: $1,000,000 per occurrence
and $3,000,000 in the aggregate
• Cyber and Technical Errors and Omissions: $3,000,000 in the aggregate
justFOIA, at Customer's request, will name Customer as an additional insured
under the Comprehensive General Liability policy. justFOIA represents that
Customer is automatically included as an additional insured under the Errors
and Omissions and Cyber and Technical Errors and Omissions policies for
vicarious liability but no modified certificate of insurance will be provided.
GOVERNMENT PROVISIONS
The provisions below are applicable only if Customer is a city, state, or other
governmental entity and then only to the extent required by laws rules and
regulations applicable to such entity.
(a) Compliance with Laws.
To the extent applicable to the parties each party shall complywith and give all
notices required by all applicable federal, state, and local laws, ordinances,
rules, regulations, and lawful orders of any public authority bearing on use of
the Solution and the performance of the Order.
(b) Equal Opportunity.
To the extent applicable to the parties each shall abide by the requirements of
41 CFR 60-1.4(a), 60-3005(a) and 60-7415(a), and the posting requirements of
29 CFR Part 471, appendix A to subpart A, if applicable. These regulations
prohibit discrimination against qualified individuals based on their status as
protected veterans or individuals with disabilities and prohibit discrimination
against all individuals based on their race, color, religion, sex, sexual
orientation, gender identity or national origin.
(c) Excluded Parties List.
To the extent required by law, justFOIA agrees to Immediately report to
Customer if a justFOIA employee or contractor is listed by a federal agency as
debarred, excluded or otherwise ineligible for participation in federally funded
health care programs.
MISCELLANEOUS
(a) Force Majeure.
If either of the parties hereto are delayed or prevented from fulfilling any of its
obligations under the Order by force majeure, said parties shall not be liable
under the Order for said delay or failure. "Force Majeure" means any cause
beyond the reasonable control of a party including, but not limited to, an act of
God, an act or omission of civil or military authorities of a state or nation,
epidemic, pandemic, fire, strike, flood, riot war, delay of transportation, or
JUStFOJA I Order
(rev. 5/22/2023)
Inability due to the aforementioned causes to obtain necessarylabor, materials
or facilities.
(b) Audit Rights.
With reasonable notice and at a convenient location, Customer will have the
right to audit JustFOIKs records to verify that justF-OIAs invoicing to Customer
is correct
In addition, should any of Customer's regulators legally require access to audit
justFOIA records, justFOIA will, to the extent legally required by such
regulators, provide access for the same. All results of such audits shall be
justFOiA Confidential Information.
Customer shall bearall costs associated with audits.
(c) Assignment..
Neither party may assign or otherwise transfer any of its rights, duties or
obligations under the Order without the prior written consent of the other
party. Either parry, however, without any requirement for prior consent by the
other, may assign the Order and its rights hereunder to any entity who
succeeds (by purchase, merger, operation of law or otherwise) to all or
substantially all of the capital stock, assets or business of such party, if the
succeeding party or entity agrees in writing to assume and be bound by all of
the obligations of such party under the Order. The Order shall be binding upon
and accrue to the benefit of the parties hereto and their respective successors
and permitted assignees.
(d) Publicity.
justFOIA may use the name of Customer, the existence of this Order and the
nature of the associated services provided herein for marketing purposes,
except that such use shall not include any Customer Confidential Information.
(e) Provisions Severable.
If any provision in the Order is held by a court of competentjurisdiction to be
invalid, void, or unenforceable, then such provision shall be severed from the
Order and the remaining provisions will continue in full force.
(f) Relationship of Parties.
Justr--OIAs relationship to the Customer is solely that of an independent
contractor and nothing herein expressed or implied is intended, or shall be
construed to confer upon or give to any person or entity, other than the
parties, any right or remedy under or by reason of this Order.
W Payment
Once payment has been received, no refunds for Recurring Services (Annual
Subscriptions) are available.
(h) Notices.
All notices, demands and other communications required or permitted
hereunder or in connection herewith shall be in writing and shall be deemed
to have been duly given if delivered (including by receipt verified electronic
transmission) or five (5) business days after mailed in the Continental United
States by first class mail, postage prepaid, to a Party at the following address,
or to such other address as such Party may hereafter specify by notice:
JustFOlA, Inc.
3717Apalachee Parkway, Suite 201
Tallahassee, FL 32311
Attn: Legal Department
Email: legal@iustfoia.com
Page 11 of 14
EXHIBIT A
BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS
(A) Safeguarding requirements and procedures.
(1) The Contractor shall apply the following basic safeguarding requirements
and procedures to protect covered contractor information systems.
Requirements and procedures for basic safeguarding of covered
contractor information systems shall include, at a minimum, the following
security controls:
(i) Limit information system access to authorized users, processes acting
on behalf of authorized users, or devices (including other information
systems).
(iii) Limit information system access to the types of transactions and
functions that authorized _users are permitted to execute. _
(iii) Verify and control/limit connections to and use of external information
systems.
(iv) Control information posted or processed on publicly, accessible
information systems.
(v) Identify information system users, processes acting on behalf of users,
or devices. ,
(vi) Authenticate (or verify) the identities of those users, processes, or
devices, as a prerequisite to allowing access to organizational information
systems.
(Wi) Sanitize or destroy information- system media containing Federal
Contract Information before disposal or release for reuse.
(viii) Limit physical access to
organizational information systems, equipment, and the respective
operating environments to authorized individuals.
(ix) Escort visitors and monitor visitor activity; maintain audit logs of
physical access; and control and manage physical access devices.
(x) Monitor, control, and protect organizational communications
(i.e., information transmitted or received by organizational information
systems) at the external boundaries and key internal boundaries of
the information systems.
(xi) Implement subnetworks for publicly accessible
system components that are physically or logically separated from internal
networks.
)ustF0.1A I Order
(rev. SfM2023)
Page 12 of 14
1
(xii) Identify, report, and correct information and information system flaws
in a timely manner.
(xiii) Provide protection from malicious code at appropriate locations within
organizational information systems.
(xiv) Update malicious code protection mechanisms when new releases are
available.
(xv) Perform periodic scans of the information system and real-time scans
of files from external sources as files are downloaded, opened, or executed.
(xvi) All Contractor employees that work with County data will need to take
cyber.security training at least yearly. J ,
(2) Data Breach. The Contractor must notify the County by telephone and
email not later than 24 hours after a suspected data breach of the
contractor's network. If County data is exposed in the breach, then the
Contractor must:
(i) Cooperate with the County's request to investigate and resolve the
incident in a timely manner.
(iii) Promptly implement remedial measures.
(iii) Document responsive actions taken related tothe data breach,
including post -incident review and actions taken to resolve the source of the
breach.
(iv) Maintain a notification cadence with the County a minimum of every
business day, until both parties agree to less often communications.
(3) Contractor Agreement Breach. If a data breach results from
Contractor's breach of the Contract or Contractor's negligence, Contractor
must:,
1. Bear any costs associated with the investigation and resolution of the
data breach.
2. Notify individuals, regulators and all others required by Identity Theft
Enforcement and Protection Act in the Texas Business and Commerce Code
Chapter 521 Unauthorized Use of Identifying Information.
3. Engage a credit monitoring service or identity protection service for all
County employees and citizens that had PII exposed by the breach.
4. Publish a website or toll -free number and call center for affected
individuals as required by state or federal law. ,
JustFUIA I order Page 13 of 14
(rev. 5/2212023)
S. Complete all corrective actions as reasonably determined based on root
cause.
6. Send the County written findings and remedial measures from the data
breach.
(4) Other requirements. This clause does not relieve the Contractor of any
other specific safeguarding requirements specified by Federal agencies and
departments relating to covered contractor information systems generally or
other Federal safeguarding requirements for controlled
unclassified information (CUI) as established by Executive Order 13556.
(B) Subcontracts. The Contractor shall include the substance of this clause,
including this paragraph (c), in subcontracts under this contract
(including subcontracts for the acquisition of commercial items, other than
commercially available off -the -shelf items), in which the subcontractor may
have Federal contract information residing in or transiting through
its information system.
(C) Contractor Safeguarding Agreement, The Contractor shall apply basic
safeguarding requirement's and procedures to protect the Contractor
information systems whenever the information systems store, process or
transmit any information, not intended for public release, which is provided by
or generated for the County. These requirements and procedures shall include,
at a minimum; the security"control requirements "reflective of actions a prudent
business person would employ" which are outlined in the Federal Acquisition
Regulations FAR 52.204-21(b) and codified in the Code of Federal Regulations
at 48 C.F.R. § 52.204-21(b) (2016).
(D) Definitions: Definitions are -found at-https://www.law.cornelf.edu/cfr/text/48/52.204-21.
JustFOIA I Order
(rev.5/22/2023)
Page 14 of 14
Ethernet Virtual Private Line (EVPL)
Dedicated Internet Access (DIA)
Frontier Business
Frontier Confidential
FRONTIER
This is Schedule Number S-5550088726 to the Frontier Services Agreement dated 0610912016 ("FSA") by and between BRAZOS COUNTY
"C t e r and Frontier Communications of America, Inc. on behalf of itself and its affiliates ("Frontier"). Customer orders and Frontier agrees to
om ( us
provide the Services and Equipment identified in the Schedule below.
Schedule Type/Purpose: DIA Schedule_02012021
Service Location: 300 E 26th St, Bryan, TX 77803.5359
1. Service Description:
Schedule Date:
Service Term:
04124/2023
60 Months
a. Dedicated Internet Access] DIA"i DIA is a dedicated bandwidth from Customer Service Location to the Frontier IP network then to the public
Internet which provides reliable, secure and scalable bandwidth. Physical termination shall conform to applicable rules and regulations with respect to
Minimum point of entry (MPOE) and demarcation point. If Customer requests extensions beyond the MPOE, such extension (s) shall be subject to
Frontier's cabling service policies and Frontier's charges related thereto per separate Frontier Cabling Service and Fee Schedule.
2. Pre Installation cancellation fees FOC Notice and Special Construction.
a. Pre -installation cancellation fees. Notwithstanding any provision of the FSA: (1) If Customer cancels any Service or Equipment prior to delivery of any
Equipment or installation of the Service or Equipment, Customer shall pay a processing fee of $750 (the "Processing Fee") and (2) Frontier will provide
Customer with notice (the "FOC Notice') of the project completion date (the "FOC Date") as soon as possible in light of the requested services and customer's
location. if Customer cancels more than ten (10) business days after the issuance of the FOC Notice, Customer shall pay the Processing Fee and the total
costs and expenditures of Frontier in connection with establishing the Service and / or providing the Equipment prior to Frontier's receipt of notice of
cancellation Including but not limited to any construction and engineering costs and Equipment restocking fees.
b. Special Construction: All Services are subject to availability and Frontier Network limitations. The rates identified in this Schedule are estimated based
on standard installation costs and Services may not be available at all service locations at the rates identified: If Frontier determines, in Its reasonable
discretion, that the costs of provisioning Service to any service location are materially higher than normal, Frontier will notify Customer of the additional costs
associated with provision of the Services and request Customer's acceptance of such costs as a condition to proceeding ("Special Construction'. Upon
notification that Special Construction is required, Customer will have ten (10) business days to notify Frontier of its acceptance. If the Customer does not
agree to the Special Construction within ten (10) business days, the Customer shall be deemed to have cancelled the Service Schedule without further
liability. If the Customer agrees to the Special Construction, Frontier and Customer will execute a replacement Schedule. Notwithstanding the foregoing,
Customer shall not be required to pay construction, engineering and Processing Fees if the cancellation is within ten (10) business days of receipt of
Frontier's notification of additional special construction and engineering costs pursuant to this Service Schedule.
3.Obligations of Customer. Customer is responsible to ensure appropriate processes and protocols are in place for rate shaping to the amount of
throughput ordered. Customer acknowledges that failure to comply with this responsibility may negatively impact Service performance.
4. After Hours/Holiday Labor Hours. If Customer desires coordinated turn up services ("After Hours") during non -business hours, defined below, then the
After Hours services shall be provided at the rate of $175.00 per hour. Non -business hours include: (1) weeknights between the hours of 5:00 p.m. and
7:59 a.m. local time, (2) weekends, including Saturday and/or Sunday and (3) the Frontier designated holidays (New Year's Day, Martin Luther Icing Day,
President's Day, Memorial Day, independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day).
Ver. 04252022_EVPL ElkTPA_Vlocity v.11 10-2022 Page 1
Ethernet Virtual Private Line (EVPL)
now
Dedicated Internet Access (DIA)
znv, Frontier Business
Frontier Confidential
FRONTIER
Such,After Hours services may be subject to change, based upon Frontier's reasonable determination of increases in actual costs to provide such After
Hours services, determined in accordance with generally accepted commercial accounting practices, and consistent with After Hours service charges for
projects comparable to the project outlined in this Schedule.
5. Internet Acceptable Use Policy and Security. Customer shall comply, and shall cause aft Service users to comply, with Frontier's Acceptable Use
Policy ("AUP"), which Frontier may modify at any time. The current AUP is available for review, at the following address, subject to change:
http://www frontier com/aolicies/commercial auo/. Customer is responsible for maintaining awareness of the current AUP and adhering to the AUP as it may
be amended from time to time. Failure to comply with the AUP is grounds for immediate suspension or termination of Frontier Internet Service,
notwithstanding any notice requirement provisions of the FSA. Customer is responsible for the security of its own networks, equipment, hardware, software
and software applications. Abuse that occurs as a result of Customer's systems or account being compromised or as a result of activities of third parties
permitted by Customer may result in suspension of Customer's accounts or Internet access by Frontier. Customer will defend and indemnify Frontier and
its affiliates with respect to claims arising from Customer's or third parties' usage of Frontier Internet access through Customer's hardware or software.
6. Producer Price Index Adjustment. Unless othervrise prohibited by tariff, regulation or applicable law, Frontier shall, once peryear in July, Increase the
above MRC for each service by the annual increase in the Producer Price index forTotal Final Demand as published by the U.S. Bureau of Labor Statistics
CPPI-FD"). The adjustment will be based on the percentage increase, if any, in PPl-FD for the most recent yearly period ending April 30th compared to the
prior 12 month period ending April 300' and shall not exceed 9.5% in any year. The increase; if any, will be reflected as either an increase in the base MRC
or as a separately stated item and occur for the first time in July of the calendar year after service installation
7. Service Level Agreement
The Ethernet Service Level Agreement for the described Ethernet Services is attached hereto and incorporated herein as Exhibit 1.
This Schedule is not effective and pricing, dates and terms are subject to change until signed by both parties. This Schedule and any of the provisions
hereof may not be modified in any manner except by mutual written agreement. The above rates do not include any taxes, fees, regulatory fees/surcharges
or surcharges applicable to the Service. This Schedule, and all terms and conditions of the FSA, is the entire agreement between the parties with respect
to the Services described herein, and supersedes any and all prior or contemporaneous agreements, representations, statements, negotiations, and
undertakings written or oral with respect to the subject matter hereof.
Frontier Communications of America, Inc. BRAZOS COUNTY
1
Signature: A`-M'`,..... .v, Signature:
Printed
Printed Name: John Sunderland Name:
Title: Enterprise Sales Leader Title:
Date: May 31, 2023 Date: zX 1i iF L . Q-d a 3
ver. o4252o22_EVPL kTPA viodty v.11 10-2022 Page 2
Ethernet Virtual Private Line (EVPL)
IIII� Dedicated Internet Access (DIA)
Frontier Business
Frontier Confidential
FRONTIER
EXHIBIT 1
EVPL AND DIA SERVICE LEVEL AGREEMENT
This Ethernet Service Level Agreoment ("SLW) applies to Ethernet Services ordered pursuant to an EVPL Ethernet Virtual Private Line (EVPL)
Dedicated Intemet Access (DIA) executed by and between BRAZOS COUNTY ("Customer") and Frontier Communications of America, Inc. ("Frontier').
The terms of this StA apply exclusively to the Ethernet network elements directly within Frontier's management responsibility and control ("EVPUDIA
Service," or where specifically designated "EVPL Service').
Operational Objectives
a. On Time Provision ing: The objective for On -Time Provisioning for On -Net Services, where available, (specifically, qualified Tampa operating
ned from (a) the date the order is submitte
area , is determid and approved into the Frontier ordering system (by Frontier) to (b) successful
t contact Frontiers dedicated phone number (1 800 921-8002) within 30 days
testing by Frontier, within 30 calendar days. Customer mus
of objective target date. 'If Frontier's failure to meet the On Time Provisioning objective is validated, Customer will receive a one month
MRC credit (taxes, fees and surcharges are excluded). The Customer credit will appear within two (2) billing cycles from the time of credit
validation. The On -Time Provisioning objective excludes bandwidths of I to 100G On -Net Service or Customer requested non-standard
bandwidth speeds. The On -Time Provisioning credit is also subject to Sections 3 and 4 below, as applicable. Customer is required to
provide (1) suitable building facilities (including but not limited to space, circuitry, power, backup power, and surge protectors) for the
installation, operation, and maintenance of Frontier's Network in accordance with manufacturer's documentation and Frontier's installation
standards, and (ii) a well -lighted and safe working area that complies with all focal safety standards and regulations.
Circuit Availability_ Circuit Availability is the ability to
exchange data packets with the nearest Frontier Internet
Point of Presence ("POP') or DIA Customer egress port (Z
location) via the ingress port (A location). "Service Outage"
occurs when packet transport is unavailable or when the
output signal is outside the limits of this service guarantee.
Availability is measured by the number of minutes during a
calendar month that the On -Net Service is operational,
divided by the total minutes in that calendar month.
Calculation is based on the stop -clock method beginning at
the date and time of the Customer -initiated trouble ticket and
tADedicafetl:Intdrtiet Access" 5 a
r -Circuit Availability (CA)
�p<
r T r
t
Below99.99%
Service
N } 1
99.99%
CreditAvaM1ilabipty
30%
MRC
ends when Frontier restores SLA-compliant circuit operation.
Frontier's On -Net Service Availability commitment and applicable Service credit are outlined in Table 1A, subject to Sections 3 and 4 below.
c. Mean Time to Repair (MTTR1: MTTR is a monthly calculation of the s-
average duration of time between Trouble Ticket initiation (in accordance 2,�, ,.Mean Time To Re air ' I ; MRC Service Cr6dIti
with Section 2B) and Frontier's reinstatement of the DIA Service to meet s 4 Hours 25 % MRC above 4 hrs
the Availability performance objective. The MTTR objectives, and credits E==_�,. _. `.,_ 50% MRC above 6 hrs.
applicable to a failure to meet such objectives, are outlined in Table 18, -
subject to Sections 3 and 4 below.
2. Service Outage Reporting Procedure.
a. Frontier will maintain a point -of -contact for Customer to report a Service Outage, twenty-four (24) hours a day, seven (7) days a week.
b. When EVPUDIA Service is impacted from a Service Outage, Customer must contact Frontier's commercial customer support center (also
known as the °NOC") at 1-(888) 637-9620 to identify the Service Outage and initiate an investigation of the cause ("Trouble Ticket').
Responsibility for Trouble Ticket Initiation rests solely with Customer, Once the Trouble Ticket has been opened, the appropriate Frontier
departments will initiate diagnostic testing and isolation activities to determine the source. In the event of a Service Outage, Frontier and
Customer will cooperate to restore the Service. If the cause of a Service Outage Is a failure of Frontier's equipment or facilities, Frontier
will be responsible for the repair. If the degradation is caused by a factor outside the control of Frontier, Frontierwill cooperate with Customer
to conduct testing and repair activities at Customer's cost and at Frontier's, then current, standard technician rates.
c. A Service Outage begins when a Trouble Ticket is initiated and ends when the affected EVPUDIA Service is Available; provided that Nthe
Customer reports a problem with a Service but declines to allow Frontier access for testing and repair, the Service will be considered to be
impaired, but will not be deemed a Service Outage subject to these terms.
d. If Frontier dispatches a fieldtechnicianto perform diagnostic troubteshooting and the failure was caused by the acts or omissions of
Customer or its employees, affiliates, contractors, agents, representatives or invitees; then Customer will pay Frontier for all related time
and material costs at Frontier's standard rates.
Ver. 04252022_EVPL EIA TPA viocHy v.11 10.2022 Page 3
Ethernet Virtual Private Line (EVPQ
Dedicated Internet Access (DIA)
nzv
Frontier Business
Frontier Confidential
FRONTIER
i. Credit Request and Eligibility.
a. in the event of a Service Outage, Customer may be entitled to a credit against the applicable On -Net Service MRC if (I) Customer initiated a
Trouble Ticket: (i) the Service Outage was caused by a failure of Frontier's equipment, facilities or personnel; (ii) the Service Outage warrants a
credit based on the terms of Section 1; and (iv) Customer requests the credit within thirty (30) days of last day of the calendar month in which the
Service Outage occurred.
b. Credits do not apply to Service Outages caused, in whole or in part, by one or more of the following: () the acts or omissions of Customer or its
employees, affiliates, contractors, agents, representatives or invitees; (i) failure of power, (it) the failure or malfunction of non -Frontier equipment
or systems; (iv) circumstances or causes beyond the control of Frontier or its representatives; (v) a Planned Service Interruption; (v) Emergency
Maintenance or (vii) interruptions resulting form Force Majeure events as defined in Customer's FSA. In addition, Customer will not be issued
credits for a Service Outage during any period in which Frontier is not provided with access to the Service location or any Frontier network
element, or while Customer is testing and/or verifying that the problem has been resolved. "Planned Service Interruption" means any Service
Outage caused by scheduled maintenance, planned enhancements or upgrades to the Frontier network; provided that Frontier will endeavorto
provide at least five (5) business days' notice prior to any such activity if it will impact the Services provided to Customer. "Emergency
Maintenance" means maintenance which, if not performed promptly, could result in a serious degradation or loss of service over the Frontier
network.
c. Except for the On -Time Provisioning credit (if applicable), all credit allowances will be limited to maximum of 50% of the MRC for the
Impacted EVPUDIA Service, per month. For cascading failures, only the primary or causal failure is used in determining Service Outage
and associated consequences. Only one service level component metric can be used for determining credits for a Service Outage. In the
event of the failure of the Service to meet multiple metrics in a one -month period, the highest Service credit will apply, not the sum of
multiple Service credits. For example, If Customer's Service Outage triggers both operational objectives (i.e. Circuit Availability and Mean
Time to Repair), Customer will receive the highest available Service Credit, but not both.
d. This SLA guarantees service performance of Frontiers Ethernet data services only. This SLA does not cover TOM services [DS1, NxDS1,
or DS3 services] or other voice or data services provided by Frontier. This SLA does not apply to services provided over third party non -
partner facilities, through a carrier hotel, or over Frontier facilities which terminate through a meet point circuit with a third party non -partner
carrier.
e. The final determination of whether Frontier has or has not met SLA metrics will be based on Frontier's methodology for assessment of
compliant performance. Service Outage credits are calculated based on the duration of the Service Outage, regardless of whether such
Service Outage is the result of failure of the Service to meet one or more performance metric.
f. Credit allowances, if any, will be deducted from the charges payable by Customer hereunder and will be expressly indicated on a
subsequent bill to Customer. Credits provided pursuant to this SLA shall be Customer's sole remedy with regard to Service Outages.
4. Chronic Outage: An Individual EVPUDIA Service qualifies for "Chronic Outage" status if such service fails to meet the Availability objectives,
and one or more of the following: (a) a single Trouble Ticket extends for longer than 24 hours, (b) more than 3 Trouble Tickets extend for more
than 8 hours, during a rolling 6 month period, or (c)15 separate Trouble Tickets of any duration within a calendar month. If an EVPUDIA Service
reaches Chronic Outage status, then Customer may terminate the affected EVPUDIA Service without penalty; provided that Customer must
exercise such right within ten (10) days of the EVPUDIA Service reaching Chronic Outage status and provide a minimum of 15 days priorwritteri
notice to Frontier of the intent to exercise such termination right.
Ver. 04252022_EVPL EIA TPA VIOc ty v.11 10-2022 Page 4
In /
BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT: CC 2023 - Utility Permit - Bryan
Texas Utilities - Kathy Fleming
Road and Bridge NUMBER: Road - Lay 140' of underground
elec
DATE OF COURT MEETING: .6/6/2023
r
ITEM: Consider and take action on the Bryan Texas Utilities permit to lay 140 feet of underground
line within the county right of way of Kathy Fleming Road located 1 mile west of FM 159.
Site is located in Precinct 1.
TO: Commissioners Court
FROM: Darrell Kolwes
DATE: 06/01 /2023
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: �0.00
ATTACHMENTS:
File Name Description Type
Utility Permit - Bryan Texas Utilities - Kathy
Utiliv Permit - Bryan Texas Utilities - Kathy Fleming Road - Fie Road - Lay 140' of underground Backup Material
Lay 140 of underground electrical in Counyt Right of way.P_df electrical in County Right of Way
APPROVJ!��
� La
Duane Peters Date
County Judge
Road Name& Black Number':
Length
.: .. Crossin :_:.
CONSTR :....
;.. TYPE OF CI lON
•CK OiV
'..Bored Jockcd(Cl1 G:.: Driven Aerial.:..,w
:.:..,. • ., •• _.... � Facilif� to Parallel Coupiv'Road-Wiliiin .. .
Road Namc.and Black':.'
:-...:.. '-••Number ... •.;
',.:: �' ' •From :.:� .::::.
:..:: .. : ..•TQ• .•. a�;' .
':•�;: • ..Dc "sli...:.•:. :.
:` � :�:Distancc . �:.:.�:'-:
Why Clemiri Rd":
30.4757290--9G.21721I°-.
:30.47b139.o.,-9G:217216 .::
-
:
:
'If constritetion is:withiri ten (1.0) feet of' he:roadway; or.
-
c..:.::Any: work performed in the:road. right -of. -way;
:'......... •
:...::
.::-2;
-is
Plan;;in'ust:be.attached,to the permit and"kept at the job site any:time,work" ' being:performed:.:.'
_
3.:
::....
Plan: mustsef forth the time of.completion forahe job; .... .
:.' `:-Design MWidards
:. 1.•.
............
All:overhead installattgris:shAlI cpnfbi n to clearance standards of the. e:as'Departrrtenf,of Trarisporta#ion
=
and.the oIe be (aced to"the desi Hated area for: ower s eeified as set forth'on the Tetas Utilities Code,
P..:..:P.. :. P. P... ....
..,
2.
All Bole installation (including lightiri�) shall -be placed at the`backMde of the Right_aF.Way'-
:
safely to the public.. Any.pole placed m violat on of this rec}utrement will. be required to be.gnaved .to the
"Court
a ro riate location at the. company's ex ense. Exce bons ma fie a roved 6 . the En ineer::
Pp:- p.: :. ". .. P P :.: Y PP . ...... y.. . ::.. tY.
3:
All underground installations shall.{these-are minimum depots uttltty::may piace:deeper)::
.:
:.. .
a :.
b'e placeii at a ititnimum depth of forty-eight {48) inches below the top ofthe pavement, .
b. ' be=at,east thi stx (36)jn.t 4s. below ditch.fow fine. when. installation is within the area .....rteasured
....... .. .
:From top'of.[iaiik to top of bank, ..... -
c be" Ieast forty-ei ht 4>3 inches below ditch flow line if lacy" :ressure as or etroleum lines:::For. :
" :..
hi h ressure" as and etroletairi.lines see Hi h Pressure Pi elnes.re uirei.. listed below;.: '.
g gag'an p,
.
not be closer than ten: I0):feet from the edge'ofpave i&t._ Exceptions may apply i.... is of way.
" "less than 60
WaferLi . es: Ah water lines must be a minimum 36-'inches below the "ditch:flow., ine and. cased.. =
...
.Wateriines.shail be:cased ifcrossiatg'under the roadway:. :.
:: 5.::::
Utiiities.m all new ...eelopment5ahat.have b0 feet of greater ofright of way'Shali-be: installed within'.:
.
:.
designated Eocations"based:upon the type of utility;.:The" locattons sliall.be::as Follows: (measured from :,
:...: ::..back.of:Tight
of
:::...
.
l?ower = 0 to 2 feet nomtnall ,:.1::.:.::.: :::
:..... .
:...::.....:...
.::: Phone —.2:to 4.feet;'nominalty..3 ....... `.:::.... .
..:: .
:.4ao 6 feet, nominally5' :, : ::::;.:
able-6.to8,feet;:nommally7:.
6:"
- .Utilities with less than`60 feeffh ht�of:way in alt.ijew developments.shall:install,:the:utilityIh a similar;:.:`;_
manner as referenced in:No: 3.`above; however, the Court l;n• tneer or its desi nated a resentative-
... ..... g
::-: ;:;:::.:'•:
:. ::...: :::...... ....:.
prov..ide fnal approval o.feach uttlity!.location:::..:.`.
e length of any trench to be:opened in advance
. .
eft.o en over ;ni `ht or unattended :..
in s iindec a couii. -:: road shall::.:: "-" • .:::
be.bored orjacked.:ASS.OLUTELY NO:OPEN CUTS WITHIN COUNTY ROAD,.P"EMENT,:_:::.:;'
b:.:;,be ressure Touted for tHe_ fu[l ten th of file crossiii 1 the anniilar s ace between i e and casing and
g P.
p:. g .... g P P : .
:.::::... ..
::.. "..
.,..:E ..�.... . ....... ..
: soil exceeds of e. ;l" inch Brazos Court musf b6 iven.24.hours"nohee.of ressure routin
::.'operations and.hayeahe o ortuni :, to have an ins ector.orisite to observe. ressure° F6ufin
..:,: ....:..: .. PP tY
_.
n
FIOAb
All
X 4
ROAD
Co
WORK
OA DORK N'_ it
AHEAD it C?D-Z
:ems I ca -to 0241 2 4a. x 24*
tsee we 21A
All. A.,
4
ROAD, rev.
a. IS** 21A
ft ,
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7F
a
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To,
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26V
295' 320'
lio,
40' 11.
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., -:151V
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TYPICAL USAGE
We- rao
cm -a N 0. Icus, laws f 1-111C
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I'Ma, I oaf d den lea If IN 12
�k W I a a olnIgIn .1 Oil
of 2w Irm low .0!
Nor.., rc,eled -1.
GENERAL -NOTES
J.:209% allolm 9. %10113. we from. �e wiluicid.
lawalaled M0119106.4.-Py Itede
triamis aymol " to Collsod IS ealn-tra.
a carovets win IN
01" or far .weft -;atoromt wa. varn owmacc r
Ile. OCT'S a 61—• L. swm led "ver.ol uculd be cloud a stlssl� .! So Itilt.frerl. j.!
m ,I;M ;.least ly r
=I itavirig or urm. 4tv...
uv� 414-11K6 !Iotrlt
• IS" Moo. 4 b.s, ow-tcla v(1- 0 I'm wmid-w
used ant;" it Cul be Deli/FORD 34 to Ica out in ad 0,jq, do
Ira creow! ar".4carg.0trMI ftwSAIF Crialltv Ire -
terforrcree. W.:DAIFIY or -iry wk. It wMr. Cq - low slow,
bd or or, r.4 Wr=, IT
:1�lypi 5 Bor'leaft ., cawless so ; I : or id
taftie IN M
•
sua. lowed for it. www V
. .. .... . In IVA$ wl.b*.pCvIIIcro4
To I vu woxte vx� a crow I. orwev
a• \' • I • £ y'�£ 1 'S.'see IcP45-It lor, ktuiac, d6rafs h:u."S. sto, 33"Sond
ba
light-61--or lira ad fat =P" M ID, od"d INUIDEr.
6. Calt-5 -%F�vr data- S;MS may to "a In clam or Mt-lo
ROAD •BOIS [!CAD: liqU TV UtIulder W% w covvr`VFCMI DQQvQ M.
110FIX
:1 Elio ROAD
AHEAD wanx
190110 WORK AMA
CZ64
AD!" 24-
ls*!p rota 21A na"K
48---1 All -
lop 14�- U,
TORAM Dep-Inswor rMnsporio,
40* 9 24
Kea mot A
Ad- x AD•- ?RAPE I C' CONTROL PLAN.
23
... CONVENTIONAL: '
'-SHOULDER-WORK�
:.,.Tcp (2-10) !CP-- C2- 1,b)" W.
TC P 4 2 1 8*
WORK SPACE' NEAR SHOULDER,. WORK SPACE ON SHOULDER WORK VEHICLES ON SHOULDER
Convent Iona ROOM Conventional. Roods . Convent iono l.:Roads
s.
BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT: CC 2023 - Utility Permit - Bryan
Road and Bridge NUMBER: Texas Utilities - Wilcox Lane - Lay
90' of underground electrical 1
DATE OF COURT MEETING: 6/6/2023
ITEM: Consider and take action on the Bryan Texas Utilities permit to lay 90 feet of underground
electrical line within the county right of way of Wilcox Lane located 1,283 feet northeast of
FM 974. Site is located in Precinct 2.
TO: Commissioners Court
FROM: Darrell Kolwes
DATE: 06/01 /2023
FISCAL IMPACT: False
BUDGETED: False
DOLLARAMOUNT: $0.00
ATTACHMENTS:
File Name Description 10A
Utility Permit - Bryan Texas Utilities - Wilcox
Utility Permit -Bryan Texas Utilities -Wilcox Lane - Lane - Lay 90' of underground electrical in Backup Material
Lay_90 of underground electrical in County Right Of W ypdf County Right of Way
APPR6
bra
Duane Peters Date
County Judge
Road Na" c &'Block:Numbcr,
Length of . ; °:
::: '. Crossing'-!: ; `
; .. :° -".: TY.i?E:OF CONSTStUCT10N :
.. - :.: _ .'. -- :: {CI• EC ONE):-'-:
i3ored.:..
Jacked
'.`Driven .. :=;
Aerial::'
- � • ' Faciliti%to Parallel Couriiv Road Within Right OPWtiv....
.'RoadNaritcarid.Dlock_ ::.
From ..:.::.::_:...
:.:... To .:
Dc `lh
WILCOX LN A488' . ::'=:30.74?447a:
-95.353'i87?
-.:,30,7433700.
q
„x'A
F
f oie^0, td T t q ogles
flues
-
'�� 3
• � �b �,� ��`"0'a � V�., 9 s '� So- iS6a . °
`v 4t
1�uu
.76
' m ` !+� ? � `�f ,a c� 4 ^ , •toy k � . 1%+lacox'Lr�
I OQO ft e
shall notify County'Engineer within 24 hours of beginning construction/repairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used.. ...
F. Reprairs'lo existiaa yfncilities
I.• Maintenance and/or repainto.existin'g cables, conduits, and/or pole lines which require disturbance .of the
soil,fshall not be performed until plans describing such maintenance and/or repair have been approved by
the County Engineer or its de'signated•representative and a pjprm t has been'obtained. -
G. _Relocation of aatilities .
. de , P ,
•• - 1: When and if the Coun En ineer:defermi.nes that it is necessa � for the construction re air--im rovement , .., .
alteration or relocation'of all �or-d � ortioq of said road, an or all oles, wires
Y P Y pi es,: cables:or other';;. '
:facilities and appurtenances- authorized Hereunder, shall be removed from'said road, or reset'br relocated
thereon, as required by the County Engineer within a reasonable time'as determined by the County
Engineer and Utility Company, aid:at the expense of the Utility._Company. `
H. High Pressure Pi djiaes :
1. All utility Permits for high 'pressure pipelines (generally 60. PSL"or.greater), whether pertaining to
controlled access or non -controlled access installations, should contain the following additional..
ink rinafioii iri. the description 6 the:permit.
diameter - ...
wall thickness
-
material specification
minimum yield strength :
inaximum operation pressure.of the pipeline
2, With the exception of the maximum operation pressure ofthe.pipeline, this information 4to be supplied, -
for both the carrier.' i e and theeasin "
3. Assurance must alsobe'given that,Qhe installation material and:0esign-meet the minimum Federal Safety
Standards for Liquid and Gas Pi a Lines." Assurance must be rovided on com an -letterhead and -sr ned •.
y
by an`authorized representative -of the company:
• 4.:Petroleum Pipeliries:
Iiep
Type:of Pipeline (h=elow deeriesf diteh �_Tade) •Special Requirements
= Encased -Pipe Less than.."I"O' ,:: ._ Must be.covered with concrete pad,at least 36" deep
:. Encaidd•Pipe- Greater that 1D' -No concretejpad required'
:.
Non;`Cased :Pipe - Less than:10'. • ;.: - Must be covered with concrete pad at'least 48"deep .`
Non -Cased Pipe Greater than:16':. No conc'rete:pad required „
Concrete pad shall be minimum. oF3" thick and width shall be. pipe diameter plus l8'.' miniinuin::` .
5. Under no circumstances will a'pipeline be installed parallel to:a' County Road within the Right -of-
Way: `Transmission lines have been`deteinnined to be petroleum.pipelines'(,.yhich'includes natural
gas °lines) and shall not be parallel::to a County Road.
rves
6. Natti-ral Gas Distribution is a line that sethe final customer._.
LEGER
Tim 3:bw'rlcom a V ID, D10tlm1lr;f1004
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lfd.1 .9" va"Icamr.
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TYPICAL' USAGE
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STATIOW,
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; e
V
BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT: Road and'Bridge NUMBER: CC2023 Hollow Heights Lots 56-R
and 58-R Final Plat
DATE OF COURT MEETING:
6/6/2023
ITEM:
Approval of the Final Plat of Hollow Heights Lots 56-R and 58-R being a replat of Hollow
,Heights Lots 56 through 59; 3.689 Acres; Thomas M. Splane Survey, A-53; City of Bryan
ETJ; Brazos County, Texas. Site is located in Precinct 2.
TO:
Commissioners Court
FROM:
Karen Tyler
DATE:
05/30/2023
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
ATTACHMENTS:
File Name
Description Type
Plat Application -Lots 56-R and 58-R.pdf
Application for Development Backup Material
Plat -Hollow Hgts Lots 56-R 58-R 2023-
Plat
Backup p Material
APPRO
lag
Duane Peters Date
county Jude
Brazos County Road & Bridge Office
2617 SH 21 West
Bryan, TX 77803
Telephone: (979) 822-2127
Fax: (979 775-0456
Email: 0ats0_brazoscountvtx.gov„
PLAT APPLICATION
SUBJECT PROPERTY •- •
APPLICATION DATE': March 27, 2023 RESUBMITTAL: ❑ YES A NO
PROJECT/ SUBDIVISION NAME: hollowiieights
PROJECT ADDRESS OR LOCATION: 7008 Hollow !Heights, Drive, Bryan, "Texas 77808
LEGAL DESCRIPTION: Lots 56, 57, 58 & 59, HOLLOW HEIGHTS (PLAT: 302/85, OWNER DEED: 76701239)
IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS:
NUMBER OF_LOTS: 2
TOTAL ACREAGE 3.6988 Acres
JURISDICTION: ❑ CITY LIMITS ■ Bryan ETJ ❑• OUTSIDE ALL CITY LIMITS AND ETJs
Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected.
This Application shall expire five (5) years from the Application date of the project.
❑ MASTER PLAN I ❑ SIMPLIFIED PLAT I ❑ PRELIMINARY PLAN
L ❑ FINAL PLAT I I ❑ AMENDING PLAT 1 ■ REPLAT '
IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? _ ❑ YES ■ NO
Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating Rood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data
On rare occasions greater floods can and will occur and flood helghis may be increased by man-made or natural causes. Issuance of a Floodplain
Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or
employee of Brazos County in the event flooding or flood damage does occur.
WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES 0 NO I
WROp RTYtOWNER IN�ORMATIOI
FIRM NAME: Same as Applicant Information
CONTACT:
ADDRESS:
CITY: STATE: - ZIP:
PHONE: FAX.
EMAIL:
r .. "£ +'1�'"` t ;e " .:-,i'
j6t+�GJ�iEEftINFORN�ATIONa Yt� b z� P 5-- �,^s �:
--6 r„ .rr. _,,.a5s.� __�s 7 , a .. P ` ?�,. .�.. > ,
FIRM NAME: McClure & Browne Engineering/Surveying, Inc.
CONTACT: Jeff Robertson
ADDRESS: 1008 Woodcreek Dr., Suite 103
CITY: College Station STATE: Texas ZIP: 77845
PHONE: (979) 693-3838 FAX:
EMAIL: jeffr@mcclurebrowne.com
mcclurebrowne.com
aSURVEYORINI4LIATION 7 _ s
# :,...i, s
FIRM NAME: McClure & Browne Engineering/Surveying, Inc.
CONTACT: Gregory Hopcus
ADDRESS: 1008 Woodcreek Dr., Suite 103
CITY: College Station STATE: Texas ZIP: 77845
PHONE: (979) 693-3838 FAX:
EMAIL: gregh@mcclurebrowne.com
��RtJFOF�I�IO�'�;, ��'?� � �'a s,+p »�_ -r�� ?-�•�. �,� �r "`f:• ism„ `��'r�,�.i3� t �,t`�€� -•`�� ,��-Y,�:
FIRM NAME:
CONTACT:
ADDRESS:
CITY:
STATE:
ZIP:
PHONE:
FAX:
EMAIL:
PROPERTY OWNER CONSENT / AGENT `AUTHORIZATION
By my signature, I hereby affirm that I am the property Owner of record, or If the Applicant is an organization or business entity, that authorization
has been granted to represent the Owner, organization or business in this Application. i certify that the preceding information is complete and
accurate, and it Is understood that I agree to the DevelopmentISubdivision of this property.
SIGNATURE
PMNTqD NAM t
DATE: r� _
SIGNATURE:
PRINTED NAME:
DATE:
By signing this form, the aof the property authorizes Brazos Coun to be proceedings in accordance with the process for 1 is type of
Application indicated on a one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate
the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the
Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation.
Application Check List:
Copies of finished plat with corrections (if any):
❑ Three (3) hard copies to Brazos County
❑ One (1) .pdf copy -to Brazos County
❑ One-(1) .dwg copy to Brazos County
❑ One (1) hard copy to Brazos County. Health District
❑ One (1) hard copy to Brazos County 911
❑ One (1) hard copy to local Water District or Company
Letters of. approval (to be sent by the approving institution directly to Brazos County Engineering):
❑ Letter from Brazos County Health District - For On -site sewage evaluation.
❑ Letter from Brazos County 911 - For Road names.
❑ Letter from Water District or Company. - Stating water availability, etc.
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
❑ Approval notification from appropriate City.
Applicant attests that they have signed this Application in the capacity designated, if any; and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this Application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in the Application above.
ORIGINAL PLAT
N=- HEIGHTS
LOTS 50, 57. W AND 59
RECORDEV /N VOLUME J0$ PACE 85
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VICINITY MAP
ICristeen Roe, CTA, PCC
Brazos County Tax Assessor/Collector
4151 County Park Ct
Bryan TX 77802
979-775-9930
979-775-9938 Fax
REFUNDS PENDING 05/30/2023
REQUESTOR
DOUGLAS HOELSCHER
ADDRESS
2841 COUNTY RD LEVELLAND TX 79336
OWNER NAME
DOUGLAS HOELSCHER
PROP ID#
93566
REFUND AMOUNT
$5.26
REQUESTOR
BERNICE K RILEY SMOLKA
ADDRESS
5455 STRAUB RD COLLEGE STATION TX 77845
OWNER NAME
BERNICE K RILEY-SMOLKA,
PROP ID#
95803
REFUND AMOUNT
1$11.28
REQUESTOR
BRYAN TEXAS MHC — OAKWOOD MHC
ADDRESS
-920 CLEARLEAF DR BRYAN TX 77803
OWNER NAME
BRYAN TEXAS MHC --OAKWOOD
PROP ID#
_MHC
393585
REFUND AMOUNT
$ 75.37
REQUESTOR
CORELOGIC
ADDRESS
PO BOX 9202 COPPELL TX 75019
OWNER NAME
MELANEY STARK & MANUEL CASTILLO
PROP ID#
24329
REFUND AMOUNT
$ 16020.76
REQUESTOR
ADDRESS
OWNER NAME .
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930-
OWNER'S NAME AND ADDRESS
HOELSCHER DOUGLAS
2841 COUNTY RD
LEVELLAN D TX 79336-9458
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
Legal: ROLLING RIDGE, SPACE 106RO, SER#TXFLP12A17940FD, HUD#TEX0474741
Address: 106 RIDGE OAK (PVT)
__Acco_ unt# 93566 ^
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2022
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
HOELSCHER DOUGLAS
2841 COUNTY RD
LEVELLAND TX 79336-9458
Payment Date Amount Paid Refund Amount Requested
10/31/2022 $87.38 $5.26
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct."
_On-
b - 7Q9 -
Phone # Email Address
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.20.
TAX REFUND DETERMINATION
ThA Kxreffflu is j Mpprove ] Disapproved
�oICada3
Authorized fficer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
l HA Mr-%oGlr 1 1 rru ucuc< 14.41 rivi
"* DUPLICATE *`
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4161 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
HOELSCHER DOUGLAS
2841 COUNTY RD
LEVELLAND, TX 79336-9458
` �•'' _ 'ReceiptiVumber��' 1
3167671 -
Dale Po9ted 10131/2022
Payment Type- �. P
Payment Code Over/Refund
Total .ald -: ' Ma $87.38
Owner Naj e3ancdAddfes's
HOELSCHER DOUGLAS
' 2841 COUNTY RD
LEVELLAND, TX 79336-9458
i
E_ntity__ ' Year•
,Rate
Taxable Valde
Strut:#
Void-�•,.
'Original Tax Discnts•
>:;;i'P&[ .Att;F_ ees Overage Arrio_unt Rdi
_ _
Z REFUND ENTITY
2022
0.00000
0
145286
N
5.26
0.00
0.00
0.00
0.00
5.26
EMG SVCS DIST #1
2022
0.02255
5,038
60658
N
1.14
0.00
0.00
0.00
0.00
1.14
BRAZOS COUNTY
2022
0.42941
5,03B
6065E
N
21.63
0.00
0.00
0.00
0.00
21.63
COLLEGE STATION
ISD
2022
1.17810
5,038
60658
N
59.35
0.00
0.00
0.00
0.00
59.35
87.38
Due As Of 1013112022: -6.26
Tender Details r Qescriptioit:
Check REPOST 2022 MH ESCROW 87.38
87.38
i Operator BatchPaidi
lemerson 43099 (2022 MH Escrow) 87.38
Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code T-AT..V.N tnn
APPLICATION FOR TAX REFUND
Collecting Offlce.Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
SMOLKA'BERNICE K RILEY
5455 STRAUB RD
COLLEGE STATION TX 77845-4211
PROPERTY DESCRIPTION
Collecting Tax for; (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
Legal: PLEASANT FOREST, SPACE 16, MOBILE HOME
Address: 3001 TEXAS AVE S 16,
_ Account # 95803
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date
ZREFUND 2022 10/31/2022
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
SMOLKA BERNICE K RILEY
5455 STRAUB RD
COLLEGE STATION TX 77845.4211
Amount Paid Refund Amount Requested
$98.03 $11.28
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct."
Sig'riature ate
�fj�• "oiC7SM 01,k A 2 � VWA1Da�
Phone # �— Email Address
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
Th tax refu s [ r p roved isapproved
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer. Signature, Date
"'f
AA Kttrtllj I 1U/31 lzuzz u3:zUFIVI
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Number
4151 COUNTY PARK CT 3167702
BRYAN, TX 77802
Date Posted 10131/2022
Payment Type . P
Payment Code Over/Refund
Total Paid $98;03
PAID BY:
SMOLKA BERNICE K RILEY
5455 STRAUB RD
COLLEGE STATION, TX 77845-4211
;- Property tD Geo Legaf Acres _ _ -Owner. Nam' and Address
95803-700000-0570-0164 ' 0.0000 SMOLKA BERNICE K RILEY
- w -tiori 5455 STRAUB RD
Legal Descri
P - COLLEGE STATION, TX 71845-4211
PLEASANT FOREST, SPACff 16, MOBILE HOME
situs - __ DBA' Name
3001 TEXAS AVE S 16,
J
' Entity
Year
" Rate
Ta_xa_ble Value
Sfmf #
Void
Original Tax
Discrits
P&I
Att Fees
Overage Amount Pd!
2REFUNDENTITY
._
2U22
O.000DO
- •0
,
1453A
W
i1'28
0.00
0.00
o.00
0.00 11.28
BRAZOS COUNTY
2022
0.42941
4,0e9
120854
N
17.47
0.00
0.00
0.00
0.00 17.47
CITY OF COLL.
STAT.
2022
0.62461
4,009
120854
N
21.34
0.00
0.00
0.00
0.00 21.34
COLLEGE STATION
ISD
2022
1.17610
4,069
120854
N
47.94
0.00
0.00
0.00
0.00 47.94
98.03
Balance Due As Of 10131/2022: 41.28
Tender
Details
Description
Amount
Check
REPOST
98.03
98.03
Operator: Batch
imcore 43099 (20222_MH Escrow) -
Total Paid
98.03
l
Page:1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Code
I
T=A.Lv91a LEM
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77801. Ph. 979-775-993o
OWNER'S NAME AND ADDRESS
BRYAN TEXAS MHC-OAKWOOD MHC
NODEL PARKS
38505 WOOD -WARD AVE
STE 275
RLOGMFIELD HILLS Ml 48304-5093
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City -of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
Legal: OAKWOOD MHC, SPACE 283, $ER# L26105, HUD# NTA1667043.
Address: 920 CLEAR LEAF (PVT)°DR 283, -
Account # 393585
TAX PAYMENT INFORMATION
Name of Taxing Unit = -Tax Year of Refund
ZREFUND 2022
Taxpayeesi reason for refund: OP -Overpayment
REFUND TO:
MAN TEXAS MHC-OAKWOOD MHC
920 CLEARLEAF DR
BRYAN TX 77803
Payment Date Amount Paid
10/28/2021 $1133.09
Refund Amount Requested
W.37
Sign below and'return form to the Brazos County Tax Office.
481 herby apply -for th�efund of the above -described taxes and certify, that the, Information on this form' is -true and correct"
�S lgnatu�e , �-
kvl �XQS11fC (j(�%pD Date
nr�c��) pa�- sd rc
Phone q Email Address
If you make.a false statement on this application, you could be.found guilty of a Class.A misdemeanor. or a state Jail felony
uhder Texas Penal Code Section 37.10.
TAX REFUND DE
T
ERMINATION
T tax•refun is'. I Y] Appr ed [ ] Disapproved
crl l La ( 2
Authorized Officer Signature Date
AutifoHied Officer of taxing unit for refund applications over amount required under Section 31.11 Tait Code
Authorized Officer Signature Date
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APPLICATION FOR TAX REFUND
Collecting Office Name Collecting Tax for: (taxing entities)
Brazos County Tax Office Brazos County, City of Bryan, City of College Station
41S1 County Park Court Bryan ISO, College Station ISD, Fl, F2, F3, F4,
Bryan, Texas 77802 Ph. 979 77S-9930. City of Kurten, Navasota ISD
OWNER'S NAME AND ADDRESS
STARK MELANY 7AFIRO & MANUEL SANCHEZ CASTILLO
1611 MOUNTAIN CREEK LN
PROSPER TX 75078-8870
PROPERTY DESCRIPTION
Legal: COONER, BLOCK 1, LOT 25
Address: 505 COONER ST A-B ,
Account # 24329
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2022
Taxpayees reason for refund: PAYMENT IN ERROR
REFUND TO:
CORELOGIC
ATTN: REFUNDS DEPT
PO BOX 9202
COPPELL, TX 75019
Payment Date Amount Paid Refund Amount Requested
12/31/2022 $16020.76 $16020.76
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct."
��� 05/26I2023
Signal:u e
18477839357
Phone #
Date
customerproductsupport@corelogic.com
Email Address
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETE ATION
T tax re Is I A roved Disapproved
:th
Authorized Officer Signature
0(La(a3
Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature
Date
U01L0/LUL3 UL: tortvi
*' DUPLICATE **
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
CORELOGIC
3001 HACKBERRY ROAD
IRVING, TX 75063
_ Property ID _.Geo — -_
24329 198500-0001-0250 — '0.0000
- - - — --- —LegaG De_scr'iption_ _
C_OONER, BLOCK 1, LOT 25
' Sftus- - -- - ---- - - - — - -- - QBA Name -- - - -- - - -- - — -- - ;
505 COONER STA-B.
Receipt_ _Number
3206806
Date Posted . 12131120 F PaymentType
Payment Code ; k Full
Lotafpaid ` , i 516,020.76
Ouvner Name and.Address
STARK MELANY ZAFIRO & MANUEL SAN
1611 MOUNTAIN CREEK LN
PROSPER, TX 75078-8870
Entity___ _ r Year . Rate _ Taxable Value Stmt# -Void `Original Tax - Discnfs P&! _ Aft Fees Overage Amount PdI
COLLEGE STATION
ISD 2022 1.17810 751.399 122973 N 8,852.23 0.00 0.00 0.00 0.00 8,852.23
BRAZOS COUNTY 2022 0.42941 751,399 122973 N 3,228.59 0.00 0.00 0.00 0.00 3,228.59
CITY OF COLL.
STAT. 2022 0.52461 751,399 122973 N 3,941.94 0.00 0.00 0.00 0.00 3,941.94
%020.76
Balance Due As Of 1213112022:.00
Tender_ _ Deisiis_ _� _,____. _ De_scription. ��_ Amount;
Check MULTr r _ 16020.75
16020.76
L Operator Batch _ _ „— — - —� _ — _ _ �: _ _ _ Total Paid:
shines 44065 (2022 Corelogic Payment F,i[e 01032023) 16,020.76.
Special Condition Exists for this Property
Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code t TmAd. 5w%L -
LauraJ. Emerson
From: 1SCE-RA-CustomerProductSupport <CustomerProductSupport@corelogic.com>
Sent: Friday, May 26, 2023 1:31 PM
To: Laura J. Emerson
cc Angela N. Hines
Subject: RE: cpsjira-487202
Attachments: 24329.pdf
as County Disclaimer,
This is an email from an EXTERNAL source. DO NOT click links or open attachments unless you recognize the
!rand have verified that the content is safe. Never enter USERNAME, PASSWORD or sensitive informatibn on
Iinked from this email.*****
Good Afternoon,
The attached is the signed refund application for the refund for the parcel R24329 and address 505 COONER ST #A-B,
COLLEGE STATION, TX 77840-1997, US. please review the refund form and initiate the refund and send to the 3001
Hackberry Road, Irving, TX 75063
Or PO Box 9202, Coppell, TX 75019
CoreLogic Residential Tax Support
From: Laura J. Emerson <LEmerson@brazoscountytx.gov>
Sent: Friday, May 26, 202310:44 AM
To: ISCE-RA-CustomerProductSupport <CustomerProductSupport@corelogic.com>
Cc: Angela N. Hines <AHines@brazoscountytx.gov>
Subject: cpsjira-487202
[External Content] This message is from an external source. Please exercise caution when opening attachments or links.
Please sign and return' the application attached to this email far the payment that was -made in error. Once the
application is received, we will send itto Commissioner's Court for approval. Once the refund is approved, we will mail a
refund check.
Please give our office a call should you have any questions.
Thank you,
L WOLI
li.aura Emerson
Deputy Tax Clerk
Office of Kristeen Rae, CT11,, PCC
Brazos County Tax Assessor/Collector
4151 County Park CT
Bryan, Texas 778o2
v 979.775.9930 fax 979.775.9938
lemerson@brazoscountytx.gov
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS) FOR THE 2022-2023 BUDGET YEAR
NO.22/23 35.01— 35.06
On this the 61h day of June 2023 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Chuck Konderla, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Wanda Watson, Commissioner, Precinct 4
)F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 61' day of June 2023 the Court heard and approved a budget amendment(s)
for the 2022-2023 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual andunforeseen conditions
which could not be reasonably included in the original budget adopted 6 September 2022, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 61' day of June 2023
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 22123 - 35.01
6/6/2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
General Fund
Contingency
Departmental Support
Expenditure
4,980.00
General Fund
Sheriffs Office: Jail
Administration
Contractual Services
Expenditure
4,980.00
Sheriffs Office: Jail Administration
Reallocation of funds for the solid waste hauling of the kitchen dum ster and rental cost for the box for the Tema nder of 24.
` �414
.. ^�•6'. �?�.9:S. insY..v YA z`. .._a _. sK�'n�i"F d,Y 3n,_' ..
31b,
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
01000
11001500
61130000
(4,980.00)
Contingency
01000
28002000
71500000
780.00
Rental
01000
28002000
71701000
4,200.00
Solid Waste Hauling
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS'
No. 22123.35.02
6/6/2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
General Fund
Contingency
Departmental Support
Expenditure
400,000.00
General Fund
Sheriffs Office: Jail
Administration
Departmental Support
Expenditure
400,000.00
i
Sheriff's Office: Jail Administration
Reallocation of funds to cover the cost of food for the remainder of FY 2023.
a
r) nr
` � �• Gouiity Judge�proval
��� � ,,Date
�;
.�:. _ �,.
r,.^.ro,: L ••-...'1:' nr`
Ror-�OcleEntr ..Onl �.`
-- .e `*YS
i : i��:�,.'. ;:.� � �:'�= _ ..
;� � � 3
_ . , ~_�
,µ 3�- ^-Ps. t
�'• ��,�r;.,
l'DiS ?
'� �: �
f
� wF �� r, � _
FUND
DIV
ACCT
Change in Budget'
ACCOUNT NAME
01000
11001500
61130000
(400,000.00)
Contingency '
01000
28002000
60350000
400,000.00
Food and Food Supplements
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 22/23 - 35.03
6/6/2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
2023 Certificate of
Obligation
Revenue
10,165,859.60
2023 Certificate of
Obligation
Sanctuary Remodel
Capital Outlay
Expenditure
8,079,309.37
2023 Certificate of
Obligation
Sanctuary Remodel
Debt Service Cost
Expenditure
. 69,536.48
2023 Certificate'of
Obligation
North Wing Remodel
Capital Outlay
Expenditure
1,999,800.00
2023 Certificate of
Obligation
North Wing Remodel
Debt Service Cost
Expenditure
17,213.75
2023 Certificates of Obligation
Recognize the 2023 Certificate of Obligation.
NNP
11
Itr[ s
i s �.'
b r Fount JU "fir pr_oval
c?' ����
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
43232
00000000
49090000
9,290,000.00
Proceeds from CO Bond Issue
43232
00000000
49095000
875,959.60
Bond Issue Premium
43232
63432324
80101000
8,079,309.37
Sanctuary Remodel
43232
63432324
85500000
69,536.48
Bond Issuance Cost
43232
63432325
80101000
1,999,800.00
North Wing Remodel
43232
63432325
85500000
17,213.75
Bond Issuance Cost
BRAZOS COUNT.Y,'TEXAS-.
REQUEST FOR'BUDPP.T AMENPMEN TIO.'IRCREA99 BUDGETI
REQUESTING,DEPART,MENT �1202M,6ftiflcd6l l' of Obligation
RMwi Buosu_
WE
43232":
bdabbddo:.
.4090000
Proce.bd.s. Fr,oirb,CQ Bond IsiQO
111,
.9,290."0.00.00
0292:
0600.010.00
:49095000
B6hdU§ddP
I'
It
I
EXPENtt.BLlbGft
_7:7,71
Q ;�,QU- NTT'
CCGI NT T.
iM DOLLARAMbbhT,
P
JAL
43232'.
::63432324.
;8di
.01Building
lrnprovernpi*sfsanct6,ary)
LL,
$ 8;079 309.37--
43i32..:
6-343.2324
..;8550ppod
V_
ho ndlsiaanCo Cost
:59,536.48
43292.
t.*8.010100.0
Build.16glm06 i4iY*6 (Ndrth Wingy'
43232
-63432325:
-.85500000
BohdIgidi666,6st
.75
.0
2,!
An
M_ -
-TOTAL EXPENSES
I 10,165,859."'60
SELE.CT,".RFASON, FOR EXCEPTION TO lMCREASE'l3UDdttFK6M gEtbw. (61 loin box to- selecO
El Debt
Q'. 'qia4t,
qn t" icip ..d:'IRevenue
Ehiergei3cy
❑ Dbnbtl6fi
EkVLAWICiN
Rq;6s.n#6the.,202a.0 tifldate',df Obllgbti6n..
ELECTED. OFFICIAL Ok(PEPARTWNTIOtAb SIGNATURE
CERTIFLED.'
DATE
'7.DATF
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 22123 - 35.04
6/6/2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
On System Road Bond -
TXDOT
Revenue
20,009,102.49
Off System Road Bond
Revenue
10,307,719.46
On System Road Bond -
TXDOT
Inner Loop East
Professional Services
Expenditure
3,249,460.50
On System Road Bond -
TXDOT
Inner Loop East
Debt Service Cost
Expenditure
21,747.12
On System Road Bond -
TXDOT
Rellis
Professional Services
Expenditure
749,875.50
On System Road Bond -
TXDOT
ReH s
Debt Service Cost
Expenditure
5,018.57
On System Road Bond -
TXDOT
Leonard Road
Professional Services
Expenditure
3,999,336.00
On System Road Bond -
TXDOT
Leonard Road
Debt Service Cost
Expenditure
26,765.69
On System Road Bond -
TXDOT
North 2818
Professional Services
Expenditure
1,499,751.00
On System Road Bond -
TXDOT
North 2818
Debt Service Cost
Expenditure
10,037.13
On System Road Bond -
TXDOT
Bush/Wellbom
Professional Services
Expenditure
3,749,377.50
On System Road Bond -
TXDOT
Busb/Wellbom
Debt Service Cost
Expenditure
25,092.83
On System Road Bond -
TXDOT
William D Pitch
Professional Services
Expenditure
3,999,336.00
On System Road Bond -
TXDOT
William D Fitch
Debt Service Cost
Expenditure
26,765.69
On System Road Bond -
TXDOT
Harvey Road
Professional Services
Expenditure
2,749,543.50
On System Road Bond -
TXDOT
Harvey Road
Debt Service Cost
Expenditure
18,401.41
Off System Road Bond
Road and Bridge
Capital Outlay
Expenditure
10,118,594.45
Off System Road Bond
Road and Bridge
Debt Service Cost
Expenditure
67,719.06
Off System Road Bond and On System Road Bond - TXDOT
Reco 'ze the Off System Road Bond and On System Road Bond - TXDOT.
—— #Tel
r .�� --� Gotint ..Ju�aAP �rovai,�,�< � ad,.R. • �,Date�«� I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 22/23 - 35.04
6/6/2023
FUND NAME DEPARTMENT NAME I CLASS DESCRIPTION I ACCOUNT CATEGORY INCREASE DECREASE
�WE�,
.:.�i�iiaY a;a:l
Y n�`''"...
3- - �— '� .
'�+Yn4..w -'Lh k4;
�f^ '. � "�"9
.a`. .: a�N}
tk Hc+�` 'i •:tKC fix&
•S:Srtrsa�' 'tw 4 �: �F
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
43230
00000000
49092000
17,892,600.00
Proceeds from GO Bond Issue
43230
00000000
49095000
2 116,502.49
Bond Issue Premium
43231
00000000
49092000
9,217,400.00
Proceeds from GO Bond Issue
43231
00000000
49095000
1,090,319.46
Bond Issue Premium
43230
63432304
72590000
3,249,460.50
Professional Services
43230
63432304
85500000
21,747.12
Bond Issuance Cost
43230
63432305
72590000
749,875.50
Professional Services
43230
63432305
85500000
5,018.57
Bond Issuance Cost
43230
63432306
72590000
3,999,336,00
Professional Services
43230
63432306
85500000
26,765.69
Bond Issuance Cost
43230
63432307
72590000
1,499,751.00
Professional Services
43230
63432307
85500000
10,037.13
Bond Issuance Cost
43230
63432308
72590000
3,749,377.50
Professional Services
43230
63432308
85500000
25,092.83
Bond Issuance Cost
43230
63432309
72590000
3,999,336.00
Professional Services
43230
63432309
85500000
26,765.69
Bond Issuance Cost
43230
63432311
72590000
2,749,543.50
Professional Services
43230
63432311
85500000
18,401.41
Bond Issuance Cost
43231
63432356
80715000
10,118,594.45
Roads - Capital
43231
63432356
85500000
67,719.06
Bond Issuance Cost
r
OAAZqS-,C-00 NTYTEX AS
AMENDMENT TO IN kEA&SiILI,ikf R 0 E UWING DEPARTMENT n System Road 'ifd -TXDOT 0
MVEIVUEBUERgET
v
A rp j
�
-p
4230..
'0000000
49601006
i.Proceeds From',.6,01ond Issue'
'17;892,00.00
950.j00f'-,,��110bnd
Issue Premium
O06666or
49092000
Issue
"gill .7,400.00
4381,'-
od000000
490p5000
Bof(d Issue P�&filurh
10TALIEVENUS91
$ !30,316,921;95
:EXPENSE -'BUDGET
�,4,lC•OE k —69c
fl pjgi, 2, I T Cbu, i " - -- E
48230
63432304
-'12590060
11
_11)rdf6g�lonal.S
6 rvices
4528b
'69432364
- -855- 0060.
BondIssuzjnce-toit
'21,747,42
43280'
63492365
7259600,51�
-7E50-6060
4
PrdessllofiaFS rvlces
749,875.50
�,N-'R'-
Bond lssuanci!:.Cbst,
5;018.57
43280.--
.63432306
71590066
7
Prof&sjohaI,,.$0vlcos
.3"999,336.00
43230
83432366
95500000JQT�'
Bond _Issuance Cost -
-26,765.69
43230
63432307
.-7.259.0000["
PrOissionalSeNices
1;499,751.00
43180
•634323Q7
.8 5 5 do 0 b 0
Bond I s s 6 6 n Ce' t6it
.10,057.13
43230
',63432369
72590000
aTx
Pr es of sfona'15Mces
-3,749,317.50
43230
'6343.23 0-$
85500000
M86nd
Wudfick,coit-.
-25,69283
4210
.63
.452309
72590000
'�l�,-:ijjPrbfessionM-,SefMc
s
3;99§,36.003
4323' ,0
M43069
85500060
?z'i4,',,jBond
lisuan6dtbit-
-26,76ILt5.
43230
153432311
---77590000
it,
jPr6fessj66il,SeMdts
2,749,543.50
43250*
-63432311
.Bbhd 1ig6arfbitoft
-18,401.,41
2i
.43251:
.80715000
L
,:0
Roads -'Ca
�0,1,
$ ---i0,118,59,4,45
43131
1 ..634323561
.,85506000
;,ffi-
-6ohd , lssd�n-cieOft
TOTAL EkP.EN.S8l,:S
.3b,316;82f,55
SELECT REASON FOR 'EXCEPTION To INCREA5E 8UD6tTTRb%! BELOW.(qlickin box toseieci)
Dtibt
❑ -!Sr'a-nt
jj Unin&.1"l-f-il opt�! ReVehUe
'p Ehiirgirt.y
Donation'
EkO.LAN-A'TION'
Road ,Boh,tl';- 'diid Oif.Syste n Roid 8o
j
IR
"DATE
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 22/23 - 35.05
61612023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
2023 Certificate of
Obligation
Sanctuary Remodel
Capital Outlay
Expenditure
485,000.00
2023 Certificate of
Obligation
North Wing Remodel
Capital Outlay
Expenditure
100,000.00
2023 Certificate of
Obligation
Revenue
585,006.00
Capital hmprovement Fund
Expenditure
585,000.00
Capital Improvement Fund
Commissioner's Court -
Capital
Departmental Support
Expenditure
585,000.00
r
2023 Certificates of Obligation
Reallocation of funds to reimburse Capital Improvement Fund due to recognizing the 2023 Certificates of Obligation.
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FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
43232
63432324
80101000
(485,000.00)
Sanctuary Remodel
43232
63432325
80101000
(100,000.00)
North Wing Remodel
43232
00000000
49015000
(585,000.00)
Transfer from Capital Improvement
45000
00000000
91123000
585,000.00)
Transfer to CO Issue 2023
45000
63110001
61130000
585,000.00
Contingency
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 22123 - 35.06
6/6/2023
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
INCREASE
DECREASE
General Permanent
Improvement Fund
Commissioner's Court -
Capital
Capital Outlay
Expenditure
13,399.27
General Permanent
Improvement Fund
County Judge - Capital
Capital Outlay
Expenditure
13,399.27
General Permanent Improvement Fund
Reallocation of funds to purchase the JUSTFOIA software to assist with open records request.
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1Pa+j+y
12W-a
WP
FUND
DIV
ACCT
Change in Budget
ACCOUNT NAME
45000
63110001
61130000
(13,399.27)
Contingency
`
45000
63100001
80212000
13,399.27
Software Subscription
Personnel Change of Status
( June 1,2023)
Commissioners' Court Date:
Department Submitting Information:
Purpose of Submissions:
06-06-2023
Human Resources
Consider and Take Action on Change
Employment
Department Name
Employee Name
Brazos Center - Administration
Bracken, Steven
Juvenile Services - Detention
Burns, Nicholas
Juvenile Services - Detention
Gonzales, Melanie
Sheriff Office - Jail Administration
Green, Leonard Jr
Juvenile Services - Detention
Kelley, Candis
Juvenile Services - Detention
Mlles, Trevlon
Jail Medical Services
Nino Corona, Alejandra
Juvenile Services - Detention
Rice, Tahj
Sheriff Office - Jail Administration
Sims, William
Juvenile Services - Detention
Thomas, Shantrice
Sheriff Office - Jail Administration
Toliver, Brionna
Separations
Department ' '
, Employee Name
Sheriff Office - Administration
Beal, Joseph
Sheriff Office - Jail Administration
Hathaway, Timothy
Juvenile Services - TJJD - Pre &
Post Adjudicatlon
Huntley, Kayla
Brazos Center - Administration
McGaha, Quincy
Juvenile Services - Detention
Merchant, JaPaula
Fleet Shop - Heavy Equipment
Phallan, Shawn
Approved in Commissioners' Court: 06-06-2023
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
l
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: 06-06-2023
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Justice of the Peace — Precinct 3 Adams, Debra Change of Status
Approved in Commissioners' Court: 06-06-2023:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)