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HomeMy WebLinkAbout2023/04/25 REGULAR SESSION 10:00AMf FILED FOR RECORD DATE 4-01"-023 7 AT Z� O'CLOCK M By BRAZOS COUNTY B RYAN, T EXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON APRIL 25, 2023 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COWBRAZOS000NTYTX Invocation and Pledge of Allegiance • U.S. and .Texas Flag - Commissioner Aldrich 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 -18 3. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County Jail for the month of November 2022. 4. Approval requested from the Sheriff's Office to apply for the U.S. Department of Justice FY2023, Smart Policing Initiative Grant Program (FUSUS Software). 5. Approval requested from the Sheriffs Office to apply for the U.S. Department of Justice FY2023, Smart Policing Initiative Grant Program (Full -Time Crime Analyst). 6. Approval of the I nterlocal Agreement between Brazos County, Texas and City of Bryan and Brazos County Economic Development Foundation, Inc. (BBCEDF) authorizing the County's Road and Bridge Department to construct an access road in the Texas Triangle Park. 7. Request approval from the Auditor's Office to write off accounts receivables from FY 2018 - FY 2021 as uncollectible in the amount of $1,539.41. 8. Approval of engineering proposal with GLS for Jones Road in the amount of $282,000.00. 9. Approval of Geotech/CMT Proposal with Dudley Engineering for Old Reliance Road in Vol. Pg. --3-4- the amount of $108,529.00. 10. Award of Bid Contract #23-096 Oils and Lubricants. Recommended Vendor: PetroChoice LLC. 11. Approval of Assignment for vendor name change for Contract #23-526 from Stanley Convergent Security Solutions to Securitas Technology Corporation. 12. Approval of Contract #CI P 23-549 Security Camera Upgrade at the Brazos County Exposition Complex with Avinext in the amount of $382.204.27. Contract pricing is from TAMU Contract C20201408. 13. Approval of the Final Plat of Southern Pointe Subdivision Section 400; 15.51 Acres, Sterrett D. Smith League Survey, A-210; City of College Station ETJ, Brazos County,Texas. Site is located in Precinct 1. 14. Consider and take action on the Wellborn SUD utility permit to construct a 115' road bore for a 1 inch waterline crossing under the right of way of I mperial Loop 965 feet southwest of Jones Road. Site is located in Precinct 4. 15. Tax Refund Applications for the following: Overpayments • a. Jenna Guest - $20.00 • b. Rachel Stewart - $42.67 Payment in Error • c. Marissa Neitling I rrevocable Trust & Rae Neitling I rrevocable Trust #505 - $5,528.04 16. Budget Amendments. • a. Request to approve correction on agenda item FY 22/23 Budget Amendments 28.01 - 28.04 that was approved on April 18, 2023. Agenda item should have read FY 22/23 Budget Amendments 28.01 - 28.05. Agenda backup was correct. • b. FY 22/23 Budget Amendments 29.01 - 29.05 17. Personnel Change of Status. • a. Employment & Separations 18. Payment of Claims. 19. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of April 19, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals as of April 19, 2023. 20. Acknowledgement of monthly reports submitted in April 2023. 21. Juvenile director's report on detention population. 22. Sheriff's report on inmate population. 23. Announcement of interest items and possible future agenda topics. 24. Call for Citizen input and/or concerns 25. Adjourn. Vol. 3 9 6 Pg. 37 R PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments.by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVEAT FACEBOOK.COWBRAZOSCOUNTYTXis wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. 3 9 6 pg. sue_ 1. MINUTES APRIL 25, 2023 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, April 25, 2023 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. ' Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Aid rich 2. Call for Citizen input and/or concerns Chief Deputy Kevin Stuart introduced a group of law enforcement representatives from Orleans Parish, Louisiana that are visiting Brazos County Sheriff's Office to learn about the Strategic Inmate Management Program. The representatives in attendance are as follows: Dr. Astrid Birgden, Chief of Corrections Debra Hammons, Policy Director Ahmed Vitatoe, Sheriff's Adjutant Deputy Jada Lewis, Facility Training Officer Lieutenant Michael Lewis, Facilities Vol. 3 PcJ. -- Chief Stuart added that they are a good example of people who are trying to do great things in Corrections. The Court welcomed the delegation to Brazos County. Consider and take action on agenda items: 3 -18 3. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County Jail for the month of November 2022. A copy of the donation forms are attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 4. Approval requested from the Sheriff's Office to apply for the U.S. Department of Justice FY2023, Smart Policing Initiative Grant Program (FUSUS Software). A copy of the grant application is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 5. Approval requested from the Sheriff's Office to apply for the U.S. Department of Justice FY2023, Smart Policing Initiative Grant Program (Full -Time Crime Analyst). A copy of the grant application is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 6. Approval of the Interlocal Agreement between Brazos County, Texas and City of Bryan and Brazos County Economic Development Foundation, Inc. (BBCEDF) authorizing the County's Road and Bridge Department to construct an access road in the Texas Triangle Park. A copy of the I nterlocal Agreement is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 7. Request approval from the Auditor's Office to write off accounts receivables from FY 2018 - FY 2021 as uncollectible in the amount of $1,539.41. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Kondeda, Peters, Watson. 8. Approval of engineering proposal with GLS for Jones Road in the amount of $282,000.00. e 9� 40 Vol. pg. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 9. Approval of Geotech/CMT Proposal with Dudley Engineering for Old Reliance Road in the amount of $108,529.00. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 10. Award of Bid Contract #23-096 Oils and Lubricants. Recommended Vendor: PetroChoice LLC. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid Contract #23-096 Oils and Lubricants to PetroChoice LLC. A copy of the bid tabulation and contract is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of Assignment for vendor name change for Contract #23-526 from Stanley Convergent Security Solutions to Securitas Technology Corporation. A copy of the amendment of the contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 12. Approval of Contract #CI P 23-549 Security Camera Upgrade at the Brazos County Exposition Complex with Avinext in the amount of $382.204.27. Contract pricing is from TAMU Contract C20201408. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 13. Approval of the Final Plat of Southern Pointe Subdivision Section 400; 15.51 Acres, Sterrett D. Smith League Survey, A-210; City of College Station ETJ, Brazos County,Texas. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Consider and take action on the Wellborn SUD utility permit to construct all5' road bore for a 1 inch waterline crossing under the right of way of I mperial Loop 965 feet Vol. 3916 _ Pg. 41 southwest of Jones Road. Site is located in Precinct 4. Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by Commissioner Chuck Kondeda. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 15. Tax Refund Applications for the following: Overpayments • a. Jenna Guest - $20.00 • b. Rachel Stewart - $42.67 Payment in Error • c. Marissa Neitling I rrevocable Trust & Rae Neitling I rrevocable Trust #505 - $5,528.04 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 16. Budget Amendments. • a. Request to approve correction on agenda item FY 22/23 Budget Amendments 28.01 - 28.04 that was approved on April 18, 2023. Agenda item should have read FY 22/23 Budget Amendments 28.01 - 28.05. Agenda backup was correct. • b. FY 22/23 Budget Amendments 29.01 - 29.05 a) 28.01 To recognize revenue for Constable Precinct 3. 28.02 Reallocate funds for Sheriff's Office - Jail. 28.03 Reallocate funds for County Court at Law 1. 28.04 Transfer Contingency funds to Juvenile Services. 28.05 Reallocate funds for County Auditor. b) 29.01 Reallocate funds for Facility Services. 29.02 Transfer Contingency funds to Risk Management. 29.03 Transfer Contingency funds to County Treasurer. 29.04 To recognize revenue for Juvenile Services. 29.05 Reallocate funds for American Rescue Plan Act. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 17. Personnel Change of Status. • a. Employment & Separations A copy of the Personnel Change of Status is attached. 396 42 Vol. Pg. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 18. Payment of Claims. Claims 8121796 — 8121925 9007334 - 9007394 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 19. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of April 19, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals as of April 19, 2023. The Court acknowledged receipt of the 2022-2023 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of April 19, 2023. 20. Acknowledgement of monthly reports submitted in April 2023. The Court acknowledged receipt of the Extension Service reports submitted in April 2023 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk Constable, Precinct 2 21. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 36 juveniles in the detention center, 29 are male and 7 are female, and 25 have electronic monitors. 22. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 701 inmates in jail, 611 inmates are male, 90 are female and 48 have electronic monitors. 23. Announcement of interest items and possible future agenda topics. Commissioner Konderla announced the passing of Dr. John J. Hall, MD and asked for prayers for the family. Commissioner Aid rich echoed the request for prayers. 24. Call for Citizen input and/or concerns There was no Citizen input. 25. Adjourn. Vol. _ P9 a- The foregoing minutes of the Commissioners Court Meeting held April 25, 2023, have been examined and are approved in open Court this 2nd day of May in Bryan, Brazos County, Texas. Duane Peters County Judge Chuck Konderla Commissioner, Precinct 2 Wanda Watson Commissioner,Uecinct 4 Attest: Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Commissioner, Precinct 3 FVol. 3 19 6 Pg 44 Pg —L of 3 BR.AZOS COUNTY COMMISSIONER'S COURT �GJ DAY OF 20 a3 10: 00 PM, v Name (PLEASE PRINT) r Organization (PLEASE PRINT) Cc U�ma 1 S o 0 (�4 C b Cl�e is r Al Qv- S v c-, c, C,(Z�) V�ud±�L CG �VD67c- v co i'ludI,cam Pg :�L of, 3 Name BR.AZOS COUNTY COMMISSIONER' S COURT S� �Y OF 20 Q�> _ DAY , A /Pk7c� , 4-j L-t-w m Organization (PLEASE PRINT) ,-? C's d U2 & 1� bC io co C"0 1 Jo -a& F C5 z� DEC) G f5C) 6 �So GCS � Vol. 3 9 6 pg. 4 6 Pg 3 of , BR.AZOS COUNTY COMMISSIONER'S COURT DAY O 120 2-3 1 � : o CDA /PNf, �q Name (PLEASE PRINT) k, /Q V 7 r 2 J.g$AWtcLT lk1r,-Ki, T- 31JI K,4�y Arll,m6l vL - Organization (PLEASE PRINT) 12 q` 5 Vol. Pg. 47 BRAZOS COUNTY; TEXAS ACC EPTANCEF DONATED/AWARDED PROPERTY .::.. �O- :. � -•:� � � . = .. DONATION OF COUNTY PROPERTY ':. .. .. :....:.:' 04/17/23 Date: .. � - : " -- •• • � _ � .. � .: :• .. ... Acre lance of AoiiateihAwarded Propgrty : Donation of County Property' p ❑(Awarded propectyrequires signed court documentation) Q'Acc tance.of Donated Innate Property . • • (Regaifes.signed inmate:dooinnentationVALUEASSESSED) Item Description: :.Please provide illin requested below-as_applicable to the property being.a¢cepted or'donat,W.' Forms containing"arty blank fields will be returned fo completion:' . Make:. I Model: Year' SNN N # - Functional ❑ Non -Functional; Explain' if Non -Functional - Additional Des cription/Infortna#on: Clottiin , Jewfe , Elsctionics and.other in SC items. S rY '.:. 'by'irimates 10Vin0..the Brazos,County, Detention Center.iti the mantFi,_of November 202; ... ; ti it Es forCapita• I`Asse"(vahniacost is'.over $5000}Chek box Acre lance of Donated Prove Donation of Coun ' 'Pro e 'Check the appropriate account based on' : : _ Check the appropriate entity propc;ty:tieiag eetimatgdvahie of property being accepted: donated to: : ....`.�.'..... '" B_raZOs S7eifPs'Ofce- _. Govemmenc Entity (Donton:=.Other)• cGTO10000(VinoP5500-$4999) - - .-.. .. - t6er-(Di:e_to Statuatory -- .:80010000 Cape tal.Pro 'ity=Over:�5600);.. . (. ., . .. .... .. ::•.... -.. .. _ ..iequisements piior:approvaE .� s� `: �'is ijuired by Name.::*'**""At ;...-. .. *Donation - pther-acce int 61235000 is to be'rrsed b i'for casWcheck funds doriated,to Broios County.': :. ::• ; : = 1 certifythat the -above=menfioaed item has been donated or awarded to Brazos Cotitity: - - is :item has been received in good faith and upon .. :, : -, approval,by Coniiaissitiner; sCourt will become a part of the General Fixed Asset A&6uht of Brazos Cotutty,_ The determination to ac t or -- . ,... �P „reject,the;donatiori will be made at the sole discretion of:Commissioners Court based upon such things as usefviness,_projecfed operating, _. maintenance; and insurance costs. ,.• .., ; Brazos Sh f:riff's:C7ffice :... Depart . ..... • . --: 'Name - Signature - prized .• it ... 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':...:.:.::::.::::::::_ := -:.:.::::".►.:..:':::::.::;:-::::::1:: :..:;: .{ i11D.331735 ._ a . .................. ....... .. _ .... . ......... . - I , ..... ......... . ....:..::::... :. ........-'.................:. - ................:'.' . ........... : _.. .., i __.... .. �iI - ......._. -... .... _................. ....... ...... ........... . ri will ran ........ ::, ;This. is to; awise;you; TIOtiAAS;' pUS?IN'iYREE. thaf the :Brazos County Office of the She ..ff , g . t. you �.. , ..::...: ... :. .:.: :.:. ' ''::' :::. .-- -...a " ridd`af dne:weefi.(fiie working days).to.have anyone;af-your choice pickup::and/or_receive. anynn :: .............. ::::....::::• : '. : all rap rty that yoir,have accum,ula#ed during your.icme:iricarcerated, n.. 6razos... My:Detentfo . :1%:::..:. ._;::• ... ;....:.: :::: ' :... 1 . ::: ..;'_ ::::.. ; :.:;::::Center., In the event that no one: has^picked _up your. property after the exp�ra on.of:one W. ::::4five - ; :. 'vlrorking ays}, any:and. elf property will be dona d to the Brazos County SFierifPs O.. i _and disposed.. _'� ' :_':=::::.::: . .::: : to:ttie rson s ;ar:or "'eiirat,on, of choice.'bythe.:otder:of.the: Shetiff af.Brazos: Coun :::::` ::� :• Pe:::..;O .....: ::::::::. .::....:. ">:::;.::::::.. ::....._ ::... t... Texas;:. _Your # :::''::::::::::.:..:::.:. ...�::� .-..1..'._,:..::. ...:_-. . 1.- ...:..:._..-.-.:, .1'�:I.1:.....*'-: :.:....:._ 2-_':. ... ...-..... r.._"-..*.-.:,:_­-­.,.- -:.::) .....,I-l-.1 .:;�-. ::...:..- ._.._-_:­-..:i1..!. :'-­. _.­---..- ­-::.-... 46:�.--.- .I----. '_.:­'...�,- ,....-­..q.-­1.-.. -,;.-... I ,­1.:,;:_-... ..-._-:.:...::1.,"'­.�:_­...,�_..-:.-_.I :., -.� .......:;:­..�.:I..:.,— .,:...:i....­!­. :..:,:.I-,-­.r. 1. :;.: • grope •. " will r bt•be, released to anyone ;other than tfie gersan tlia#:you have designated to Pick it ups ' ::!; .,...' 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'.... ... - .. . ..... . _ ....-•• ........... .. .- :. ..... .._ - -. ... ..... ................ ... ... .. ..................... ................. ..... ...-- .. .... .......... .....i.R ...: .. - .... - ":..:.: ..:.::.:. ... -"- - - .. - . .... ..-... .... .. .... .:.. .' - .. .... ...1.,.... ... .. _ ........ ... .:.. ... ... .... .. .. ..... - .....:::.}r ....... ' .. .. ... .... ... .. . : •':.......... ..... . ... .. ... . ... ... .... .........:. .. n BRAZOS COUNTY DETENTION.CENTER INMATE PROPERTY INVENTORY.F.ORM Date inmate left Fac111ty:11/9/2022 Jal! ID:332366 Z$O#c112OS1 This is to advise you, JACOBS, JESSICA LYN that the Brazos County Office of the Sheriff will grant you a period of one week (five working days) to have anyone_of your choice pickup and/qt receive any and all property tha4 yyou have accumulated during your time incarcerated in the Brazos County Detention Center. In the event•that no one has picked up your property after the expiration of one week :(five Working days); any and all property'will be donated to the Brazos County Sheriffs Office and disposed of tg'the petsoi(s) or organkatio'mof choice";by the order*of the'ShedfP"cif:Brazos County, Texas.'. -Your.; property will."not be released to anyone other than the person that you have designated to' pick it up and can be picked up from the Release Lobby of the Brazos County: Detention Center located at 1835 Sandy.Point Rd. Bryan, TX 77807." To avoid lone wait times please schedule the pickup 24 hours In a. LIST OF PROPERTY' - 2) 6) ' 7 -3) a...k-r 8) 10) Inmate Signature: Date:11/9/2022 " Date:11 P 2Q22 < OffficerSignature: / / ..:.. :. Person Designated To Pick Up Property:: :. Name: ; .-Address:: ' Phone# . ; Receivers Signature• -Date: Qrklude Copy Of IDj Releasing officers Signature: : ' Date: :.. - Vol: 396 PQ: BRAZQS:.'CQUNTY-DETE .:CENTER ....... . . .. ...... 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Jail ID-330018 ;'S0#:127664 This i. to advise you, JONES, Bil i.Y'EARL that the Brazos County Office of the Sheriff wi11 granf.yvu a period of one week (five working days) to'have anyone of your choice pickup and/or receive any and all " property "that you have accumulated ,during your•time incarceratetl `in the Brazos County ,Detention Center. Irk the event. that no one has'picked up:your. property after the a irationvf one vueek {five working days), arty and all property will be ona4ed to the Brazos,County.She►if f s Office and disposed of to .the person(s)_ or organization of choice by.the order of the Sheriff - of Braibk County, -Texas: Your properly will not be released to anyone other than'the person that'you'have designated to pick it up and can be`olckdd up from the Release Cobby of the Brazos County Detention Center located at js3S -Sandy Point Rd. Bryan, TX 77807. To'avoid lon"a wait times Please'schedule the Ricky n 24 hours in' advance. - . LIST OF PROPERTY 6) .. :. - Inmate Signs; lffcer Signal _�-at1/23%2022.:: -. .. , . �.' . •• .. • • : • ••Date:12/23J2022 � - - - - :.. Person Designated To. Pick Up Property:.-. Name: Address: . � 'Phone# . - - .• - - -: :. :.. �. �.... .. . , ...: . . Receivees'Sighature: • Date: (Include Copy0w) - Releasing Officers Sigriature: ".Date: -•. -�• - .. ' - .... ., • . .. ... -- ..:.- ..• ... , v01.3 9.6:..; • • •, � .:gig• . .. ..... .. W ..... ... . ... . t .z ., t 11.1.11: �js-Lspu;-Bl FORD G A EOR 9t Mg .... ........ . ....... his.:jsAo'M . ..... : .. ........ .. . .. .... . ....... .. .... ... ... . ..... . .... days) fwe'w(irkin'g: ys anyone . .. ...... . ......... ... a Bra 60 W�W. ......... ... . ..., ti" d d . ....... :'.0ti ii-Y .... ... . ....... ...... . ..... that no bihe:: .. .... :P 6 the:-,evehlhay picked up ;:Detention Center;;:; to ..........e-k-(fiv'6:WPAI99.dA.y.$); 8 property ..... I . ... .. .. . . .::::::::located-at_1835$i6dV.T kii '24'h6dit hfadO . . . . . . . . . . . . . . ........ .... ..... .. . .. sh ihi, bffice:ofAh.#,.. oriff! y ... ... ..... ..... ...... ....... ......... :Brazos;.: ourity . ......... . . .. ....... ............... ... . . .... .... . . ;­: w ..... . .... . .. ... ...... ... A1/9j2022:;I:'-`­ ... .... . .. . ...... . ... q .. ..... . . . . . . . . . . . . . . . . . . . . k ilu . . . . . . . . . . P _TP 7. q . . . . . . . . . . . . . .. . . .. ...... .... .... ..... . . . ....... .. .. ........ .. .... .. . .. ... . .. ... . . . ­.. �"".' .......... ... ..... . .. ....... . .. ... ........ . . . . . . . . . . . . . . . ............. . .. . . . . . ..... ..... ..... .... . ... ... p h- . .... .... .... . . . .... .. ........ .... . .. ..... ... .. . ...... . .. .... ......... ------ ... .... . . .. .. .... ....... ... .... . :.. BRAZOS„COUNTY. LiETENTIO CENTER . :' :.lNMATE..P.:R0P�RTY.:l�VVENT4RY;��Ri'�ll.:' .-.-Date Inmate Left Facrl.ity:-11/9.2022°.:' : ; ::: ' • • a ill. ID:329514': This is to advise'you, RAM IREZ,:EOUARDO LUIS that the Brazos County.office of the•Sheriff.wili g0ht4bu : period of one:week (five working days)•.to :have'anyone of your choice; pickup and/or receive.'any aiid.:_ :. - :.. :::ali property, that -.you have.accumulated;durin ..your time incarcerated in t(ie"Brazos county. Detention :- g Center fn; the event _that no-one has picked up. your;prop. rty afte :the ;expiration :bf one week (five ' ,working.days}, ahy and all property will be donated to;the Brazos Count Sheriff's Office arid; dis psed of ..the;;person(sj 'or organization:of choice':by the order of the Sheriff °of Brazos Co�n,ty, Texas Your .. , .: :......:. ... . property tienll not be released to anyone other than the person that`yau Kaye designated:tq pick it up and can be- picked up from the Release Lobby of the:Brazos County Detention Center located at 1835 :.Sandy Po1nt• Rd. etyah,, TX 77807. TO'aVbld ion wait times "alease 46edule `the pickup 24 hours in'. . :advance.::• :.>::�::.... .. . - - . �; . •.. - UST OF PROPERTY . S . = inmate Signature::: °° ate:ii/9f 202Z �- .:..... .::..:.:. . :..:...; .•; :••::::....:.......... -� . ::::. ••:.:.- .� : �;�:�.:::; :.•:. -..... - - . . Office�:SIg nature:' bite; .Peksari Designate To Pick Up Pro e - Name: • - . Address: ': �.. BRAZOS COUNTY, TEXAS GRANT APPLICATION APPROVAL FORM Date: 4/20/2023 Requesting Department: Brazos County Sheriff's Office Grant Title: FY23 The Smart Policing Initiative Grant Program Granting Agency: BJA/DOJ Amount Requested: $ 540,000.00 Grant Term (Beg/End): Oct 1,2023 - Sept 30, 2026 Project Description: Purchase FUSUS "Real Time Crime Center" software and analytic tools -for software integration at the new real time crime center. Will this grant fund salary & benefits? Yes Fv No Is there County Match requirement? Yes ❑✓ No Are there financial reporting requirements? W Yes No Who will do financial reporting? Auditor's Office Are there programmatic reporting requirements? ❑✓ Yes No Who will do programmatic reporting? BCSO *Please include all available backup documentation with the approval form. All grants are contracts between Brazos County, and the granting agency and should be approved by Commissioners Court prior to the application submission. pa d Authorized Sl&ture ed by C Cou on this or day of A p� � Commissioners Court Approval `,pg. 65 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance BJA FY 23 The Smart Policing Initiative Grant Program Assistance Listing Number # 16.738 Grants.gov Opportunity Number: O-BJA-2023-171650 Solicitation Release Date: March 09, 202310:00 AM ET Step 1: Application Grants.gov'Deadline: May 01, 2023 8:59 PM ET Step 2: Application JustGrants Deadline: May 08, 2023 8:59 PM ET Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP),), Bureau of Justice Assistance (BJA), seeks applications for funding to support innovative and evidence -based policing practices, more effective information sharing, and multiagency collaboration under the Smart Policing Initiative (SPI) Program. This program furthers the Department's mission by assisting state, local, and tribal jurisdictions in reducing crime and improving the functioning of the criminal justice system. This solicitation incorporates guidance provided in the OJP Grant Application Resource Guide which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision. Solicitation Categories Page 1 of 33 O-BJA-2023-171650 Competition ID _ Category * Number Dollar Performance Performance of Amount for Start Date Duration Awards Award (Months) C-BJA-2023-00063-PROD Category 1: 4 $800,000 10/1/23 36 Innovation 12:00 AM Category 2: C-BJA-2023-00064-PROD Community 3 $800,000 10/1/23 36 Violence 12:00 AM Intervention I Category 3:� C-BJA-2023-00065-PROD Technology Development and 3 $800,000 10/1/23 12:00 AM 36 Implementation Eligible Applicants: Other Other State, local, tribal, and campus law enforcement agencies Governmental nonlaw enforcement agencies' acting as their fiscal agent Federally recognized Indian tribal governments that perform law enforcement functions Tribal consortia consisting of two or more federally recognized Indian tribes (including tribal consortia operated as nonprofit organizations) acting as a fiscal agent for one or more tribal law enforcement agencies An applicant entity may submit more than one application, if each application proposes a different project in response to the solicitation. Also, an entity may be proposed as a subrecipient (subgrantee) in more than one application. BJA will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). For additional information on subawards, see the OJP Grant Application Resource Guide. BJA may elect to fund applications submitted under this FY 2023 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and the availability of appropriations. Contact information Page 2 of 33 O-BJA-2023-171650 Vol. i Pg. 67 For assistance with the requirements of this solicitation, contact the OJP Response Center at 800-851-3420, 301-240-6310 (TTY for hearing -impaired callers only), or grants0mcirs.gov. The OJP Response Center operates from 10:00 a.m. to 6:00 p.m. eastern time (ET) Monday —Friday, and 10:00 a.m. to 8:00 p.m. ET on the solicitation close date. Submission Information Registration: tration: Before submitting an application,. all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants. Registration and renewal can take up to 10 business days to complete. Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants. Step 1: The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF- LLL) form when they register in Grants.gov at https://www.grants.gov/web/grants/register.htmi. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to -submit in Grants.gov, they will be unable to apply 'in JustGrants. For technical assistance with submitting the SF-424 and a SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606=545-5035, Grants.gov Customer Support, or supporta(,.grants.goy. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays. Step 2: The applicant must submit the full application including attachments, in JustGrants at JustGrants.usdoi.gov by the JustGrants application deadline. For technical assistance with submitting the full application in JustGrants, contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov. The JustGrants Service Desk operates 7 a.m. to 9 p.m. ET Monday —Friday and 9 a.m, to 5 p.m. ET on Saturday, Sunday, and Federal holidays. OJP encourages applicants to review the "How To Apply" section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training. Applicants should maintain all receipts and confirmations received from SAM.gov, Grants.gov, JustGrants systems. Page 3 of 33 O-BJA-2023-171650 Contents Overview 1 Contact Information 2 Submission Information 3 Program Description 7 Overview 7 Statutory Authority 7 Specific Information 7 Goals, Objectives, and Deliverables 12 Evidence -Based Programs or Practices 13 Information Regarding Potential Evaluation of Programs and 13 Activities Priority Areas 13 Federal Award Information 15 Awards, Amounts and Durations 16 Continuation Funding Intent 16 Availability of Funds 16 Type of'Award 16 Financial Management and System of Internal'Controls 16 Budget Information 17 Cost Sharing or Matching Requirement 17 Pre -agreement Costs (also known as Pre -award Costs) 17 Limitation on Use of Award Funds for Employee Compensation: 17 Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/ 17 Training Costs Costs Associated with Language Assistance (if applicable) 17 Unmanned Aircraft Systems 17 Eligibility Information 17 Application and Submission Information 18 Content of Application Submission 18 Information to Complete the Application for Federal Assistance 18 (SF-424) in Grants.gov Standard Applicant Information (JustGrants 424 and General Agency 19 Information) Proposal Abstract 19 Proposal Narrative 19 Goal, Objective and Deliverables 21 Page 4 of 33 O-BJA-2023-171650 Vol. 396 Pg. 69 Budget and Associated Documentation 21 Budget Worksheet and Budget Narrative (Web -based Form) 21 Pre -agreement Costs (also known.as Pre -award Costs) 22 Indirect Cost Rate Agreement (if applicable) 22 Consultant Rate 22 Limitation on Employee Compensation; Waiver 22 Financial Management and System of Internal Controls 22 Questionnaire (including applicant disclosure of high -risk status) Disclosure of Process Related to Executive Compensation 22 Memoranda of Understanding (MOUs) and Other Supportive 23 Documents Additional Application Components 23 Curriculum Vitae or Resumes 23 Tribal Authorizing Resolution 23 Letters of Support 23 Research and Evaluation Independence and Integrity Statement 23 Applicant Disclosure of Proposed Subrecipients 24 Disclosures and Assurances 24 Disclosure of Lobbying Activities 24 DOJ Certified Standard Assurances 24 Applicant Disclosure of Duplication in Cost Items 24 DOJ Certifications Regarding Lobbying; Debarment, Suspension and 24 Other Responsibility Matters; Drug -Free Workplace Requirements; Law Enforcement and Community Policing Applicant Disclosure and Justification - DOJ High Risk Grantees 24 How to Apply 24 Submission Dates and Time 25 Experiencing Unforeseen Technical Issues Preventing Submission 26 of an Application Application Review Information 27 Review Criteria 27 Review Process 27 Federal Award Administration Information 28 Federal Award Notices 28 Administrative, National Policy, and Other Legal Requirements 28 . Information Technology Security Clauses 28 General Information about Post -Federal Award Reporting 29 Requirements Federal Awarding Agency Contact(s) 29 Page 5 of 33 O-BJA-2023-171650 � 6 70 Vol. Pg. Other Information 29 Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 29 552a) Provide Feedback to OJP 29 Performance Measures 29 Application Checklist 30 Standard Solicitation Resources 33 Page 6 of 33 0-BJA-2023-171650 Vol. P9• Program Description Overview OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community. Example of previous, successful applications can be found at https://www.smart-policing.com/ BJA has several programs that focus on enhancing law enforcement ability to use data and technology to respond to crime such as the National Crime Gun Intelligence Center (CGIC) Initiative. This funding opportunity, is focused on BJA's Smart Policing Initiative (SPI). SPI provides funding to law. enforcement agencies seeking to improve their use of evidence- based policing practices, data, and technology. With this solicitation, BJA seeks to support initiatives that implement and test innovative approaches to common law enforcement challenges, enable law enforcement agencies to appropriately support the implementation of community violence intervention and prevention initiatives in their jurisdiction, and develop, implement, and test new technologies that promote information sharing and data transparency. Statutory Authority Pub. L. No. 90-351, Title I, Sec. 506(b) (codified at 34 U.S.C. 10157(b)) Funding for this solicitation is anticipated under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The JAG Program authorization provides that up to 5 percent of the funds available to carry out subpart 1 of Title I, Part E of the Omnibus Crime Control and Safe Streets Act of 1968 ("Omnibus") may be granted, among other reasons, for one or more of the purposes specified in Section 501 of Title I, Part E, Subpart 1 of Omnibus upon a determination that it is necessary "to combat, address, or otherwise respond to precipitous or extraordinary increases in crime, or in a type or types of crime" (34 U.S.C. § 10157(b)(1)). Specific Information Since 2010, SPI's purpose has'been the identification, support, and testing of promising law enforcement tactics, practices, and strategies, as well as the exploration of new, unique solutions that address public safety problems. The nation's current policing environment is prompting law enforcement agencies across the country to reconsider their approaches to ensuring public safety and community trust. Agencies are simultaneously confronting increases in crime and violence within their jurisdictions and are doing so with limited resources due to economic and personnel constraints exacerbated by the COVID-19 pandemic. To successfully address these challenges, jurisdictions require guidance on how to improve and adapt their core organizational practices and capacities based on data -driven, evidence -based, and accessible information. SPI provides funding and training and technical assistance support to jurisdictions to develop new approaches to pressing law enforcement challenges, document the resulting Page 7 of 33 O-BJA-2023-171650 Vol 396 Pg. 72 ti successes and lessons learned, and widely disseminate them to the policing community to encourage the adoption of innovative and effective policing strategies nationwide. Applicants are strongly encouraged to review the recommendations made by the Final Report of the President's Task Force on 21 st-Century Policing when planning their approach. To be considered for an award, applicants must clearly identify how their proposed activities will enable the jurisdiction to respond to a precipitous or extraordinary increase in crime(s) or a type or types of crime. Specifically, applicants must: • Identify a crime that has precipitously increased within the jurisdiction. • Identify the period during which the crime or relevant category of crime increased and provide evidence substantiating the claimed increase. • Describe how the proposed project will build the jurisdiction's capacity to address the identified crime increase and drive its reduction in a constitutionally sound way. • Describe how they will determine the effectiveness of the approach. • Describe how they will develop a comprehensive implementation strategy to reduce and prevent the identified crime(s). • Describe how they will assess and report the results to BJA, which will make the results publicly available. BJA will provide SPI funding and specialized training and technical assistance (TTA) to successful applicants to implement and evaluate their proposed initiatives. Applicants may apply for more than one category under this solicitation but must do so in separate applications. Applicants must commit to assigning a member of their command staff, with the authority to affect and influence agency operations and priorities, to oversee the development, implementation, and evaluation of the initiative. BJA requires applicants to engage a research partner to document their implementation of reforms and evidence -based practices, measure outcomes, and contribute to the development of toolkits and guidance for other law enforcement agencies regarding these challenges. Applicants are expected to devote at least 20 percent of the project's budget to support the implementation and outcomes evaluation components of their projects. Because engaging a research partner is critical to a successful SPI project, it is important that law enforcement agencies consider the following when choosing partner candidates or organizations for the position. (Note that deviation from these specifications will require justification before an SPI grant award is made.) Research partners can be an independent consultant or located'in an academic institution, a state statistical analysis center, or a research organization. Research partners should have: • Policy, program, action research, or organization evaluation experience, preferably in policing or in the justice system and appropriate to the work proposed. • Experience in several different data collection methodologies and in both quantitative and qualitative research methods. • Extensive knowledge of and experience in evaluation methods. • Experience with oral and written presentations of research results. SPI award recipients are required to work closely with BJA and BJA's TTA partner, specifically Page 8 of 33 O-BJA-2023-171650 4�01. 3 9 6 Pg. 72 to participate in. information -sharing sessions, facilitate peer -to -peer exchanges of information, access subject expertise that is relevant to the specific SPI projects, and produce products that will assist other law enforcement agencies in instituting similar practices and reforms. Category 1: Smart Policing Innovation The purpose of this category is to support the development and testing of new approaches to common law enforcement crime -reduction challenges. Proposed projects should incorporate a proactive, problem -solving approach to leveraging resources and decreasing impediments that currently hinder an agency's success in addressing a precipitous increase In specific types of crime. Application's are solicited from state, local, or tribal law enforcement agencies interested in developing innovative, data -driven approaches to challenges currently confronting law enforcement agencies. Applicants will: • Describe the Innovative, data -driven approach to be implemented to address a precipitous increase in crime as outlined in this solicitation. • Enlist a qualified research partner to evaluate the effectiveness of the approach. • Identify a specific policing issue to address. • Develop a prevention/mitigation/response strategy to address the problem. • Evaluate the Initiative. • Assess and report the results to BJA, who will make the results publicly available. As defined in this solicitation, a qualified research partner can be an independent consultant or be located in an academic institution, a state Statistical Analysis Center, or a research organization. The research partner should have demonstrated expertise conducting the type of work proposed. For more information related to research partner qualifications and selection, please see the elements listed under the selection criteria for'capabilities and competencies on page 23 of this solicitation as well as the Frequently Asked Questions (FAQs) provided at the following link: ttp://www.r)hsnmsu.com/documents/ResearchPartnerQ&A.Pdf. The evaluation design must include outcome measures capable of informing a credible assessment of the effectiveness of the intervention(s). Applications not including such measures will not be awarded. Applicants are strongly encouraged to focus on issues likely to be confronted by other law enforcement agencies in the United States. Examples of such issues include but are not limited to: • Improving investigative approaches and outcomes related to fentanyl production and interdiction, nonfatal shootings and homicides, and/or violent crime driven by juveniles. • Increasing analytical capacity and evidence -based programming within a law enforcement agency that improves its capacity to halt and reduce increases in specific crimes. • Implementing innovative new strategies for using civilians staff to address violent crime, such as a multi -agency crime analyst task force made up of co -located crime/investigative analysts rather than sworn personnel. Page 9 of 33 O-BJA-2023-171650 Vol. 396 Pg. 4 Reforms to police agency governance with the goal of improving community trust and increased community participation in law enforcement -led crime -reduction efforts. Institutionalization of evidence -based policies, procedures, tactics, and strategies throughout a law enforcement organization, especially those meant to improve police - community relations and trust specifically aimed at increasing victim and witness cooperation. The proposed projects should present strategies that hold promise for replication and testing by other jurisdictions. Category 2: Smart Policing Approaches to Community Violence Intervention and' Prevention Community violence intervention (CVI) is an approach that uses evidence -informed strategies to reduce violence through tailored community -centered initiatives. These multidisciplinary strategies engage individuals and groups to prevent and disrupt cycles of violence and retaliation and establish relationships between individuals and community assets to deliver services that save lives, address trauma, provide. opportunity, and improve the physical, social, and economic conditions that drive violence. For more information on the CVI concept, please see BJA's community violence intervention and prevention web page. The CVI approach must be informed by, and tailored to, community residents and stakeholders, and everyone involved must prioritize the needs of the community. This means social service partners are engaged to align and collaborate with residents and law enforcement partners to reduce violence and increase community health and safety. The purpose of this category is to support the development and testing of new approaches to law enforcement's engagement in CVI initiatives. There is currently a general lack of understanding and agreement on the role law enforcement should play in CVI programming. Law enforcement typically does not play a public leading role in CVI programs, which focus on ensuring that the community itself drives priorities and needs identification, identifies appropriate and acceptable programming intervention, and builds capacity to address the community's challenges. In many of the communities at greatest risk of violence, there is also a deeply held lack of trust in law enforcement. Police are not automatically viewed as community safety partners and. are often seen as enduring symbols of historic oppression and community trauma. Credible messengers, who play a central role in CVI approaches, must carry out their activities separately from any law enforcement activities to maintain their credibility and trust within the community, as well as their own safety. However, the successful implementation of CVI initiatives and the saving of lives depends greatly upon the support of law enforcement and appropriate and ready sharing of information between community -based partners and their law enforcement counterparts. Community partners need law enforcement data to analyze where violence happens, who is specifically involved in violence, what type of violence Is occurring, and when violence most frequently occurs. Law enforcement organizations need to know that they can trust CVI partners to use such information with appropriate safeguards. More information is needed to guide CVI initiatives as they determine the appropriate role of law enforcement agencies in their strategies, as well as the type of relationship that needs to be established between law enforcement and the CVI partners. Information is especially needed on effective ways of managing issues of trust and safety, including privacy and the treatment of intelligence and sensitive law enforcement information. Applications are solicited from state, local, campus, and tribal law enforcement agencies interested in exploring law enforcement's role in supporting holistic community violence intervention and prevention programs in their Page 10 of 33 O-BJA-2023-171650 V®l. 6. Pg �-- jurisdiction. Applicants will: • Describe the CVI. initiative planned for or currently underway in their community that addresses a precipitous increase in crime as outlined in this solicitation, as well as the need for law enforcement's support or participation in the CVI initiative. • Enlist a qualified research partner to evaluate the effectiveness of the approach. • Identify a specific role in the intervention for law enforcement, as well as information - sharing strategies and collaborative activities that maintain the need for safety for all partners and law enforcement sensitive information security. • Develop a collaborative plan to support the intervention that is developed in partnership with the CVI initiative's leadership.. • Evaluate the process elements and outcomes associated with law enforcement's contribution to the CVI initiative, including,the identification of promising practices and lessons learned. • Assess and report the results to BJA, who will make the results publicly available. Key questions BJA seeks to answer include but are not limited to: . What is the appropriate level of collaboration between law enforcement and CVI partners that best supports a successful implementation of different types of CVI initiatives? • 'in what cross -training opportunities should law enforcement take part to gain understanding of and trust in the roles of credible messengers, clinicians, and other CVI partners? • What are the kinds of data that should be shared between law enforcement and CVI partners, and what are promising practices CVI partners can employ to ensure secure handling and protection of law enforcement sensitive data and intelligence? The evaluation design must include process and outcome measures capable of informing a credible assessment of the effectiveness of law enforcement's contributions to the CVI intervention. Applications not including such measures will not be awarded. Category 3: Smart Policing Technology Development and Implementation Applications are solicited from eligible entities that are experiencing precipitous increases in crime or in a type or types of crime within their jurisdictions and propose to implement and test applied justice information -sharing technology designed to respond to these crime increases and improve criminal justice data exchange. Applicants are asked to define their unique challenges and the associated impact on local communities, and to provide a comprehensive plan for using applied justice information -sharing technology to reduce or mitigate the crime problem(s). To be considered for an award, -applicants must clearly identify how the funding will directly address a precipitous or extraordinary increase in crime(s) or a type or types of crime in the jurisdiction. Specifically, applicants must: Describe the technology to be adopted to address a precipitous increase in crime as outlined in this solicitation. Application of AI -based technology to improve understanding of drivers of crime and locations of criminal activity, as well as to assist in solving cases, is encouraged. Page 11 of 33 O-BJA-2023A 71650 Voi. 396 Pg. 76 • Enlist a qualified research partner to evaluate the effectiveness of the approach. • Identify a specific technology solution to implement and test. Develop a digital -trust plan and community engagement plan prior to technology acquisition and implementation. • Develop a crime -reduction response strategy that relies on the selected technology. • Evaluate the initiative. • Assess and report the results to BJA, who will make the results publicly available. The'evaluation design must include outcome measures capable of informing a credible assessment of the effectiveness of the intervention(s). Applications not including such measures will not be awarded. Applicants must focus on information -sharing, crime analysis, or applied technology initiatives that will provide information that aids law enforcement's response to precipitous increases in crime. Cost benefit analysis of these approaches is encouraged, and applicants should describe their plan to share information about the new technology and approaches with members of affected communities in the jurisdiction to ensure transparency and community trust in the initiative. Areas of particular interest to BJA include, but are not limited to, initiatives that: Test the adoption and adaptation of social network and geospatial analysis approaches and technologies to reduce violent crime and promote effective and meaningful community policing activities that address precipitous increases in crime. Test the development, implementation, and outcomes of web -based dashboards or online portals meant to improve law enforcement -community information sharing to addressing precipitous increases in crime. Public safety stakeholders would use such dashboards to communicate about criminal activity impacting businesses and neighborhoods in real time and facilitate the crowdsourcing of evidence collection and intelligence collection. Identify promising practices, mechanisms, and.processes related to integration of different technology systems to support law enforcement activities more effectively. Identify how to build digital trust in the community while using such technology as a force multiplier for investigations, operations, and agency staffing shortages in the face of precipitous increases in crime. Goals, Objectives, and Deliverables Goals • Advance the state of policing practice, accountability, and science. Objectives An applicant should address all the objectives listed below in the Goals, Objectives, Deliverables and Timeline web -based form. • Test, establish, and/or expand specific and innovative new ideas, technology, and/or evidence -based programming. • Foster effective and consistent collaborations to increase public safety. Page 12 of 33 O-BJA-2023-171650 Vol. 2 9 9 Pg. 7 7 • Enable the policing field to use technology, intelligence, and data in innovative ways. • Establish sustainable practitioner -researcher partnerships between the SPI funded agencies and criminal justice program evaluation experts to increase the agencies' data analysis capacity. Deliverables An action plan produced at the outset of the project that includes the SPI team's problem analysis, summary of strategies, intended outcomes, and evaluation design. A final analysis report of the project's implementation and outcomes, produced in collaboration with the SPI research partner, that will be submitted to BJA at the conclusion of the project. Materials that highlight the results achieved by the project, as well as web -based resources that other jurisdictions may easily access and use to replicate or adopt the evaluated approaches, produced in partnership with BJA's TTA provider. The Goals, Objectives, and Deliverables are directly related to the performance measures that show the completed work's results, as discussed in the "Application and Submission Information" section. Evidence -Based Programs or Practices OJP strongly encourages the use of data and evidence in poiicymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence -based programs or practices, see the OJP Grant Application Resource Guide. Information Regarding Potential Evaluation of Programs and Activities OJP may conduct or support an evaluation of the projects and activities funded under this solicitation. For additional information and applicable documentation to be included in the application, see the OJP Grant Application Resource Guide section entitled "Information Regarding Potential Evaluation of Programs and Activities." Priority Areas The Department of Justice is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community. 1. Priority Considerations Supporting Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government In support of this Executive Order. OJP will provide priority consideration when making award decisions to the following: A. Applications that propose project(s) that are designed to promote racial equity and the removal of barriers to access and opportunity for communities that have been historically underserved, marginalized, and adversely affected by inequality. Page 13 of 33 O-BJA-2023-171650 'voi. gg c ` _ Pg. -8 To receive this consideration, the applicant must describe how the proposed project(s) will address potential racial inequities and contribute to greater access to services and opportunities for communities that have been historically underserved, marginalized, and adversely affected by inequality, and identify how the project design and implementation will specifically incorporate the input or participation of those communities and populations disproportionately impacted by crime, violence, and the criminal justice system overall. Examples addressing this requirement include, but are not limited to, the following: budgeted project planning and/or implementation meetings with community stakeholders representing historically underserved and marginalized communities; outreach and/or public awareness campaigns specifically tailored to historically underserved and marginalized communities to encourage participation in the proposed project(s); budgeted incorporation of members representing historically underserved and marginalized communities in program evaluation, surveys, or other means of project feedback; and partnership with organizations that primarily serve communities that have been historically underserved, marginalized, and adversely affected by inequality. B. Applicants that demonstrate that their capabilities and competencies for implementing their proposed project(s) are enhanced because they (or at least one proposed subrecipient that will receive at least 40% of the requested award funding, as demonstrated in the Budget Web - Based Form) identify as a culturally speck organization. To receive this additional priority consideration, applicants must describe how being a culturally specific organization (or funding the culturally specific subrecipient organization(s)) will enhance their ability to implement the proposed project(s) and should also specify which populations are intended or expected to be served or to have their needs addressed under the proposed project (s). Culturally specific organizations are defined for the purposes of this solicitation as private nonprofit or tribal organizations whose primary purpose as a whole is to provide culturally specific services to racial and ethnic groups, including, among others, Black people, Hispanic and Latino people, Native American and other Indigenous peoples of North America (including Alaska Native, Eskimo, and Aleut), Asian Americans, Native Hawaiians, and/or Pacific Islanders. 2. Priority Considerations Supporting Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety requires the Attorney General, through discretionary grantmaking and training and technical assistance, to encourage and support State, Tribal, local, and territorial governments and law enforcement agencies to adopt the policies, best practices, and guidelines addressed in the executive order, including, but not limited to: (i) investigating deaths in custody; (ii) recruiting and retaining diverse and service - oriented law enforcement professionals; (iii) collecting and reporting use of force and misconduct data; (iv) improving community and law enforcement dialogue; (v) responding to individuals in mental health crisis or with disabilities; (vi) the proper and responsible use of technology; (vii) restrictions on unannounced entries and certain restraints; (viii) addressing implicit bias; (ix) restricting the use of militarized equipment;? (x) broader criminal justice reform; and, (A) officer wellness and mental health. Page 14 of 33 O-BJA-2023-171650 Vol. � � 3 D_G Pn. 7 9 As such guidance is developed in accordance with the executive order, and where the guidance is applicable to the specific solicitation, DOJ will identify specific opportunities for training and technical assistance and priority consideration for applications that demonstrate or seek to support the policies of the Executive Order. For the purposes of this solicitation, OJP and COPS will provide priority consideration for the following items, for which the DOJ has already issued policies, guidance, and/or best practices: 1. participation in the collection and reporting to DOJ of data on law enforcement use of force and deaths in custody 2. participation in the collection and reporting to DOJ of data on officer suicides and officers killed and assaulted 3. restrictions on unannounced entries and neck/carotid restraints 4. restrictions on the possession and use of militarized equipment To receive this consideration, the applicant must describe how they currently support one or more of the identified policy areas or how the proposed project(s) will address one or more of the identified policy areas. Note: Addressing these priority areas is one of many factors that OJP considers in making funding decisions. Receiving priority consideration for one or more priority areas does not guarantee an award. Federal Award Information Solicitation Categories Competition ID Category * Number Dollar Performance Performanc I of Amount for Start Date Duration Awards Award (Months) C-BJA-2023-00063-PROD Category 1: 4 $800,000 10/1/23 36 Innovation i i 12:00 AM Category 2: 1 C-BJA-2023-00064-PROD Community Violence 3 $800,000 10/1/23 12:00 AM 36 Intervention Page 15 of 33 O-BJA-2023-171650 Vol. 3 2 6 Pa. 8 0 a Category 3: C-13JA-2023-00065-PROD Technology 3 $800,000 , 10/1/23 36 Development and 12:00 AM Implementation Awards, Amounts and Durations Anticipated Number of Awards 10 Anticipated Maximum Dollar Amount of Awards $800,000 Period of Performance Start Date 10/1 /23 Anticipated Total Amount to be Awarded Under Solicitation $8,000,000 Continuation Funding Intent Period of Performance Duration (Months) 36 BJA may, in certain cases, provide additional funding in future years to awards made under this solicitation through continuation awards. OJP will consider, among other factors, OJP's strategic priorities, a recipient's overall management of the award, and the award -funded work's progress, when making continuation award decisions. Availability of Funds This solicitation, and awards under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents; or any other person. Type of Award BJA expects to make awards under this solicitation as cooperative agreements, which provide for OJP to have substantial involvement in carrying out award activities. See the "Administrative, National Policy, and Other Legal Requirements" section of the OJP Grant Application Resource Guide for additional information. Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass -through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information. Page 16 of 33 O-BJA-2023-171650 Vol. -pg., Budget Information Once awarded, each cooperative agreement will have in place a special condition withholding all but*$250,000, which is designated for the SPI site to engage in planning activities and establish an action plan within 180 days of the date of the initial funding release. The action plan must describe the proposed approach and the data that led to its identification. Include a methodology, description of the strategies, and anticipated results. Applicants are expected to devote at least 20 percent of the project's budget to support the evaluation component of their project. To be considered for an award, applicants must clearly identify how its proposed activities will enable the jurisdiction to respond to a precipitous or extraordinary increase in crime(s) or a type or types of crime. Cost Sharing or Matching Requirement This solicitation does not require a match. Pre -agreement Costs (also known as Pre -award Costs) See the OJP Grant Application Resource Guide for information on pre -agreement costs (also known as pre -award costs). Limitation on Use of Award Funds for Employee Compensation: Waiver See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation; Waiver. Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs. Costs Associated with Language Assistance (if applicable) See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance. Unmanned Aircraft Systems The use of BJA grant funds for unmanned aircraft systems (UAS), including unmanned aircraft vehicles (UAV), and all accompanying accessories to support UAS or UAV, is unallowable. Eligibility Information For eligibility information,•see the solicitation cover page. For information on cost sharing or match requirements, see the "Federal Award Information" section.: Page 17 of 33 O-BJA-2023-171650 Vol. 3 9 6 Pg. 8 For the purposes of this solicitation, "state" means any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands. Notice regarding law enforcement agencies: State, local, and university or college law enforcement agencies must be certified by an'approved independent credentialing body or have started the certification process to be eligible for FY 2023 DOJ discretionary grant funding. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency's use -of -force policies adhere to all applicable federal, state, and local laws, and (2) the agency's use -of -force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. The certification requirement also applies to law enforcement agencies receiving DOJ discretionary grant funding through a subaward. For detailed information on this certification requirement, please visit hft s://cops.usdoi.aoy/SafePolicinciEO to access the Standards for Certification on Safe Policing for Safe Communities, the Implementation Fact Sheet, and the List of Designated Independent Credentialing Bodies. All recipients and subrecipients (including any for -profit organization) must forgo any profit or management fee. Application and Submission Information Content of Application Submission The following application elements must be included in the application to meet the basic minimum requirements to advance to peer review and receive consideration for funding: • Proposal Abstract • Proposal Narrative • Budget Web -Based Form (The web -based form includes the budget details and the budget narrative.) If OJP determines that an application does not include these elements, it will neither proceed to peer review, nor receive further consideration. Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre -applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424. In Section 8F of the SF-424, please Include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants. Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive Order (E.O.)12372. An applicant may find the names and addresses of State Single Points of Contact (SPOCs) at the following website: httos://www.whitehouse.ciov/wp-contentluploads/ 2020/04/SPOC-4-13-20.pdf. If the applicant's State appears on the SPOC list, the applicant must contact its SPOC to find out about, and comply with, the State's process under E.O. Page 18 of 33- O-BJA-2023-171650 Vol,. 3 9 pg. 83 12372.On the SF-424, an applicant whose State appears on the SPOC list is to make the appropriate selection in response to question 19, once the applicant has complied with its State E.O. 12372 process. An applicant whose State does not appear on the SPOC list should answer question 19 by selecting "Program is subject to E.0.12372 but has not been selected by the State for review." Standard Applicant Information (JustGrants 424 and General Agency Information) The "Standard Applicant Information" section of the JustGrants application is pre -populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed. Within this section, the applicant will need to add ZIP codes for areas affected by the project; confirm their Authorized Representative;. and verify and confirm the organization's unique entity identifier, legal name, and address. Proposal Abstract A Proposal Abstract (no more than 400 words) summarizing the proposed project — including its purpose, primary activities, expected outcomes, the service area, intended beneficiaries, and subrecipients (if known) — must be completed in the JustGrants web -based form. This abstract should be in paragraph form without bullets or tables, written in the third person, and exclude personally identifiable information: Abstracts will be made publicly available on the OJP and USASpending.gov websites if the project is awarded. See the OJP Grant Application Resource Guide for an example of a proposal abstract. Proposal Narrative The Proposal Narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point font; have no less than 1-inch margins; and should not exceed 15 numbered pages. If the Proposal Narrative fails to comply with these length restrictions, [Insert PO] may consider such noncompliance in peer review and in final award decision. The Proposal Narrative must include the following sections: a. Statement of the Problem Provide Uniform Crime Reporting (UCR) and/or population served data and describe the crime challenges of the jurisdiction. Any data provided should be verifiable and/or contained in official records. Identify the specific crime problem the jurisdiction seeks to address. Describe the process used to assess, analyze, or determine the nature of the crime or type of crime problem. Applicants may also describe any existing partnerships with the academic or research community. Identify the type of crime that is experiencing a precipitous increase and the timeframe within which the crime increased; provide data substantiating the increase. b. Project Design and Implementation Describe proposed project activities that will be linked to meaningful and measurable outcomes. BJA expects agencies to obtain an SPI result a plausible, scientifically based finding that their approach influenced the chronic crime problem and/or organizational effectiveness. Describe the current level of readiness to implement the proposed project, as well as any issues Page 19 of 33 O-BJA-2023-171650 Vol. A pg. or challenges related to implementation readiness, and explain how these will be addressed through this project.. Describe specifically how the proposed project will accomplish expected outcomes by.providing the objectives and performance measures applicable to the project. Include a comprehensive timeline via the web -based form that identifies milestones, numerically lists deliverables, and indicates who is responsible for each activity. Explain how the proposed project can be used as a promising practice by other agencies that may be experiencing the same type of crime problems. Also, identify any portions of'the project that may be replicable for other agencies. Describe how information and updates about the SPI project will be disseminated within the applicant agency throughout the life of the project. This dissemination strategy's objectives must include increasing knowledge and understanding of the value of research and evidence -based practice at all levels of the law enforcement organization and facilitating the sustained adoption of strategies and practices that the projects evaluation determines to be successful. Identify additional resources necessary for successful project completion, such as outside organizational partners, state, or local practitioner groups. If the applicant is seeking priority consideration for Priority 1(A), it should address in this section how the proposed project(s) will promote racial equity and the removal of barriers to access and opportunity for communities that have been historically underserved, marginalized, and adversely affected by inequality, and identify how the project design and implementation will specifically incorporate the input or participation of these communities. c. Capabilities and Competencies Fully describe the applicant's capabilities to implement the project and the competencies of the staff assigned to the project. In addition, describe and demonstrate the applicant's crime and criminal intelligence analysis capacity. Describe the level of agency executive support. If the applicant is seeking priority consideration under Priority 1(B), it should describe within this section how being a culturally specific organization (or funding a culturally specific subrecipient organization at a minimum of 40% of the project budget) will enhance its ability to implement the proposed project(s),-should also specify which populations are intended or expected to be served or have their needs addressed under the proposed project(s), and should include the website address (if applicable) and formal or informal mission statement or principles of the culturally specific organization. d. Plan for Collecting the Data Required for this Solicitation's Performance Measures Describe the process and methods for evaluating project performance, to include a description of (1) the implementation and outcome evaluation methodology and research design, as developed through the research partnership, that will provide findings related to the implementation and outcomes of the project and (2) the process and methods for collecting the required performance measures and submitting them to BJA in accordance with the requirements of this solicitation. For both tasks, applicants must identify who will collect the data, who is responsible for outcome Page 20 of 33 O-BJA-2023-171650 ®i. 3 9 6 P g•5 " l :1 3 and performance measurement, and how the information will be used to guide the project. Describe the process to accurately report implementation and outcome information. Note: An applicant is not required to submit performance data with the application. Rather, performance measure information is included as a notification that award recipients will be required to submit performance data as part of each award's reporting requirements. Some measures are presented as examples, while others are the exact measures that every recipient will be expected to address. OJP will require each award recipient to submit regular performance data that show the completed work's results. The performance data directly relate to the goals, objectives, and deliverables identified in the "Goals, Objectives, and Deliverables" discussion. Applicants can visit OJP's performance measurement page at www.ohgov/performance for an overview of performance measurement activities at OJP. A list of performance measure questions for this program can be found here. BJA will require award recipients to submit performance measure data in the Performance Management Tool (PMT) and separately submit a semi-annual performance report in JustGrants. BJA will provide further guidance on the post -award submission process if the applicant is selected for award. Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the "Note on Project Evaluations" section in the OJP Grant Application Resource Guide. Goal, Objective and Deliverables The applicant will submit the project's goals, objectives, deliverables and timeline in the JustGrants web -based form. The applicant will also enter the projected fiscal year and quarter that each objective and deliverable will be completed. Please refer to the Application Submission Job Aid for step-by-step directions. Goals. The applicant should describe the project's intent to change, reduce, or eliminate the problem noted in the previous section and outline the project's goals. Program Objectives. The applicant should explain how the program will accomplish its goals. Objectives are specific, quantifiable statements of the project's desired results. They should be measureable and clearly linked to the goal. Deliverables. Project deliverables refer to outputs --tangible or intangible —that are submitted within the scope of a project. Budget and Associated Documentation Budget Worksheet and Budget Narrative (Web -based Form) Page 21 of 33 O-BJA-2023-171650 Vol. Pg. --$-�— The applicant will complete the JustGrants web -based budget form. For additional information, see the OJP Grant Application Resource Guide and the Complete the Application in JustGrants — Budget training. If the applicant is seeking priority consideration under Priority 1(A) and has proposed activities (such as. community or stakeholder meetings, community outreach or public awareness campaigns, community participation in project design, implementation, or evaluation, etc.) to incorporate the input and participation of communities that have been historically underserved, marginalized, and adversely affected by inequality, financial support for the identified activities and participation must be reflected in the web -based budget form. If the applicant is seeking priority consideration under Priority 1(B) based on the identification of at least one proposed subrecipient as a culturally specific organization, the proposed funding for the subrecipient in the web -based budget form must reflect a minimum of 40% of award funding. The budget narrative must also describe how the activities that will be funded with the (minimum) 40% of award funding provided to the subrecipient specifically relate to the priority consideration requested and described in the Capabilities and Competencies section of the application. Pre -agreement Costs (also known as Pre -award Costs) See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide Post Award Requirements for more information. Indirect Cost Rate Agreement (if applicable) If applicable, the applicant will upload their indirect cost rate agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide_ for more information on indirect costs. Consultant Rate See the DOJ Grants Financial Guide for information on the consultant rates which require prior approval from OJP. Limitation on Employee Compensation; Waiver See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation for Awards over $250,000; Waiver. Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high -risk status) The applicant will download the questionnaire, complete it, and upload it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for the link to the questionnaire and additional information. Disclosure of Process Related to Executive Compensation Page 22 of 33 O-BJA-2023-171650 F . Pg. 87 If applicable, the applicant will upload a description of the process used to determine executive compensation as an attachment in JustGrants. See the "Application Attachments" section of the OJP Grant Application Resource Guide for information. Memoranda of Understanding (MOUs) and Other Supportive Documents Applicants should include for each named partner, a signed Memorandum of Understanding (MOU), Letter of Intent, or subcontract that confirms the partner's agreement to support the project through commitments of staff time, space, services, or other project needs. For applications submitted from two or more entities, applicants are encouraged to develop and submit signed MOUs or signed Letters of Intent that provide a detailed description of how the agencies will work together to meet project requirements. Each MOU or Letter of Intent should include the following: (1) names of the organizations involved in the agreement; (2) scope of the direct service(s) and other work to be performed under the agreement; (3) duration of the agreement. Subcontracts, MOUs, or Letters of Intent should be submitted as one separate attachment to the application. Additional Application Components The applicant will attach the additional requested documentation in JustGrants. Curriculum Vitae or Resumes Provide resumes of key personnel. Tribal Authorizing Resolution An application in response to this solicitation may require inclusion of tribal authorizing documentation as an attachment. If applicable, the applicant will upload the tribal authorizing documentation as an attachment in JustGrants. See the OJP Grant Application Resource Guide for information on tribal authorizing resolutions. Letters of Support Applicants should include, for each named partner entity, a signed Letter of Support that confirms the partner's agreement to support the project through commitments of staff time, space, services, or other project needs. Applications submitted from two or more entities are encouraged to submit signed Letters of Support that provide a detailed description of how the agencies will work together to meet project requirements. Applicants to Category 2 must submit a letter of support from the lead CVI partner for the project. Each Letter of Support should include the following: (1) names of the organizations involved in the agreement; (2) scope of the direct service(s) and other work to be performed under the agreement; (3) duration of the agreement. • Letters of Support should be signed and then submitted as one separate attachment to the application. Research and Evaluation Independence and Integrity Statement Page 23 of 33 O-BJA-2023-171650 88 Vol._ Pg. If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will upload documentation of its research and evaluation independence and Integrity'as an attachment in JustGrants. For additional information, see the OJP Grant Application Resource Guide. Applicant Disclosure of Proposed Subrecipients Attach a list of proposed subrecipients of grant funding, if applicable, that includes the name, organizational affiliation, and location of the proposed subrecipient entity. Disclosures and Assurances The applicant will address the following disclosures and assurances. Disclosure of Lobbying Activities Complete and submit the SF-LLL in Grants.gov. Once the applicant submits in Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant Application Resource Guide for additional information. DOJ Certified Standard Assurances Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information. Applicant Disclosure of Duplication in Cost Items Complete the JustGrants web -based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information. DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug -Free Workplace Requirements; Law Enforcement and Community Policing Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug -Free Workplace Requirements; Law Enforcement and Community Policing. See the OJP Grant Application Resource Guide for additional information. Applicant Disclosure and Justification - DOJ High Risk Grantees If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance; financial instability; management system or other internal control deficiencies; noncompliance with award terms and conditions on prior awards or is otherwise not responsible. See the OJP Grant Application Resource Guide for additional information. How to Apply Page 24 of 33 O-BJA-2023-171650 Vol. ,__ Pg. __—�-�— Reeistration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants. Registration and renewal can take up to 10 business days to complete. Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants. Step 1: After registering with SAM, the applicant must submit the SF-424 and SF-LLL in Grants.gov at httPs•//www.grants.goy/web/grants/register.html by the Grants.gov deadline. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. Ifan applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants. Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JdstGrants.usdoj.gov by the JustGrants deadline. Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from DIAMD-NoReplv@usdoi.gov with instructions on how to create a JustGrants account. Register the Entity Administrator and the Application Submitter with JustGrants as early as possible but no later than 48-72 hours before the JustGrants deadline. Once registered in JustGrants, the Application Submitter will receive an emailed link to complete the rest of the application in JustGrants. The Entity Administrator also will need to log into JustGrants to review and invite the applicant's Authorized Representative(s) before an application can be submitted. Submit the complete application package in JustGrants at least 24 — 48 hours prior to the JustGrants deadline. Some of the application components will be entered directly into JustGrants, and others will require uploading attached documents. Therefore, applicants will need to allow ample time before the JustGrants deadline to prepare each component. Applicants may save their progress in the system and revise the application as needed prior to hitting the Submit button at.the end of the application in JustGrants. For additional information, see the "How to Apply" section In the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist. Submission Dates and Time The SF-424 and the SF-LLL must be submitted in Grants.gov by May 01, 2023 8:59 PM ET The full application must be submitted in JustGrants by May 08, 2023 8:59 PM ET OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates with sufficient time to correct any errors and resubmit by the submission deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline. Failure to begin the SAM.gov, Grants.gov, or JustGrants registration process in sufficient time (i.e., waiting until the date identified in this solicitation) is not an acceptable reason for late submission. Page 25 of 33 O-BJA-2023-171650 90 Vol. 3 9 6 Pg. Experiencing Unforeseen Technical Issues Preventing Submission of an Application OJP will only consider requests to submit an application after the deadline when the applicant can document that a technical issue with a government system prevented application submission. If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, Grants.gov, or JustGrants, the applicant may request a waiver to submit an application after the deadline. However, the waiver request will not be considered unless it includes a tracking number generated when the applicant contacts the applicable service desks to report technical difficulties. Tracking numbers are generated automatically when an applicant emails the applicable service desks; and for this reason applicants are encouraged to email the appropriate service desk, even if they also intend to call the service desk for phone support. Experiencing wait times for phone support does not relieve the applicant of the responsibility of getting a tracking number. An applicant experiencing technical difficulties must contact the associated service desk indicated below to report the technical issue and receive a tracking number: SAM.gov - contact the SAM Help Desk (Federal Service Desk), Monday — Friday from 8 a.m. to 8 p.m. ET at 866-606-8220. Grants.gov - contact the Grants.gov Customer Support Hotline_, 24 hours a day, 7 days a week, except on federal holidays, at 800-518-4726, 606-545-5035, or support .grants.g_ov. JustGrants - contact the JustGrants Service Desk at JustGrants.Support(cD-usdoi.gov or 833-872-5175, Monday — Friday from 7 a.m. to 9 p.m. ET and Saturday, Sunday, and Federal holidays from 9 a.m. to 5 p.m. ET. If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must contact the OJP Response Center at grants(a�ncirs.aov within 24 hours of the Grants.gov deadline to request approval to submit after the deadline. If an applicant has technical issues with JustGrants that prevent application submission by the deadline, the applicant must contact the OJP Response Center at grants(a).ncirs.gov within 24 hours of the JustGrants deadline to request approval to submit after the deadline. Waiver requests sent to the OJP Response Center must - • describe the technical difficulties experienced, • include a timeline of the applicant's submission efforts (e.g., date and time the error occurred, date and time of actions taken to resolve the issue and resubmit; and date and time support representatives responded), • include an attachment of the complete grant application and all the required documentation and materials, • include the applicant's Unique Entity Identifier (UEI), and • include any SAM.gov, Grants.gov, and JustGrants Service Desk tracking numbers documenting the technical issue. Page 26 of 33. O-BJA-2023-171650 .F396 pg.. 91 OJP will review each waiver request and the required supporting documentation and notify the applicant whether the request for late submission has been approved or denied. An applicant that does not provide documentation of a technical issue or that does not submit a waiver request within the required time period will be denied. For more details on the waiver process, OJP encourages applicants to review the "Experiencing Unforeseen Technical Issues" section in the OJP Grant Application Resource Guide. Application Review Information Review Criteria Merit Review Criteria Applications that meet the basic minimum requirements will be evaluated by peer reviewers on how the proposed project/program addresses the following criteria: 1. Statement of the Problem/Description of the Issue (10%) - evaluate the applicant's understanding of the program/issue to be addressed. 2. Project Design and Implementation (30%)- evaluate the adequacy of the proposal, including the goals, objectives, timelines, milestones, and deliverables. 3. Capabilities and Competencies (25%) - evaluate the applicant's administrative and technical capacity to successfully accomplish the goals and objectives. 4. Plan for Collecting the Data Required for this Solicitation's Performance Measures (5%) - evaluate the applicant's' understanding of the performance data reporting requirements and the plan for collecting the required data. 5. Budget (10%) - evaluate for completeness, cost effectiveness, and allowability (e.g., reasonable, allocable, and necessary for project activities). 6. Evaluation Design (20%). - evaluate the implementation and outcome evaluation methodology and research design, as developed through the research partnership, that will provide findings related to the implementation and outcomes of the project. Other Review Criteria/Factors Other important considerations for BJA include geographic diversity, strategic priorities ( specifically including, but not limited to, those priority areas already mentioned, if applicable), available funding, past performance, and the extent to which the Budget Web -Based form accurately explains project costs that are reasonable, necessary, and otherwise allowable under federal law and applicable federal cost principles. Review Process Applications submitted under this solicitation that meet the basic minimum requirements will be evaluated for technical merit by a peer review panel(s) in accordance with OJP peer review policy and procedures using the review criteria listed above. OJP screens applications to ensure they meet the basic minimum requirements prior to conducting the peer review. Although specific requirements may vary, the following are common Page 27 of 33 O-BJA-2023-171650 396 92 E p9• requirements applicable to all OJP solicitations: • The application must be submitted by an eligible type of applicant. • The application must request funding within programmatic funding constraints (if applicable). • The application must be responsive to the scope of the solicitation. • The application must include all items necessary to meet the basic minimum requirements. Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant entity. Among other things to help assess whether an applicant with one or more prior federal awards has a satisfactory record of performance, integrity, and business ethics, OJP checks whether the applicant entity is listed in SAM as excluded from receiving a federal award. In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant entity that appears in the non- public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS). Important Note on FAPIIS: An applicant may review and comment on any information about its organization that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant entity. Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may consider not only peer review ratings and BJA recommendations, but also other factors as indicated in this section. Federal Award Administration Information Federal Award Notices Generally, award notifications are made by the end of the current Federal fiscal year, September 30th. See the OJP Grant Application Resource Guide for information on award notifications and instructions. Administrative, National Policy, and Other legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP- approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations, including the applicable requirements referred to in the assurances and certifications executed in connection with award acceptance. For additional information on these legal requirements, see the "Administrative, National Policy, and Other Legal Requirements" section in the OJP Grant Application Resource Guide. Information Technology Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for more Page 28 of 33 O-BJA-2023-171650 ,i va. 3 9 6 P9. 93 information: General Information about Post -Federal Award Reporting Requirements In addition to the deliverables described in the "Program Description" section, all award recipients under this solicitation will be required to submit certain reports and data. Required reports. Award recipients typically must submit quarterly financial reports, semi-annual performance reports, final financial and performance reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.) See the OJP Grant Application Resource Guide for additional information on specific post - award reporting requirements, including performance measure data. .Federal Awarding Agency Contact(s) For OJP contact(s), contact information for Grants.gov, and contact information for JustGrants, see the solicitation cover page. Other Information Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) See the OJP Grant Application Resource Guide for information on the Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a). Provide Feedback to OJP See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP. Performance Measures hfps:Hbja.ojp.gov/funding/performance-measures/SPI-Measures.pdf Page 29 of 33 O-BJA-2023-171650 voi. 3 9 6 Pg. _-c- Application Checklist BJA FY 2023 Smart Policing Initiative Grant Program This application checklist has been created as an aid in developing an application. For more information, reference the OJP Application Submission Steps in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist. Pre -Application Before Registering in Grants.gov. • Acquire or renew your Entity's System Award Management (SAM) Registration Information (see OJP Grant Application Resource Guide) Register in Grants.gov • Acquire an Authorized Organization Representative (AOR) and a Grants.gov username and password (see OJP Grant Application Resource Guide) • Acquire AOR confirmation from the E-Business Point of Contact (E-Biz POC) (see OJP Grant Application Resource Guide) Find the Funding Opportunity • Search for the funding opportunity in Grants.gov using the opportunity number, assistance listing number, or keyword(s) • Select the correct Competition ID • Access the funding opportunity and application package (see Step 7 in the OJP Grant Application Resource Guide) • Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide) • Read Important Notice: Applying for Grants in Grants.gov • Read OJP policy and guidance on conference approval, planning, and reporting available at https://www.oip.gov/funding/financiainuidedoi/iii-postaward-requirements#6g3y8 (see OJP Grant Application Resource Guide) Review the Overview of Post -Award Legal Requirements • Review the "Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2023 Awards" in the OJP Funding Resource Center. Review the Scope Requirement • The federal amount requested is within the allowable limit(s) of $800,000 Review Eligibility Requirement: Review the Eligibility section on the cover page and Eligibility Information section in the solicitation. Page 30 of 33 0-BJA-2023-171650 Vol. P9•-- Application Step 1 Submit the SF-424 and SF-LLL in Grants.gov • In Section 8F of the SF-424, include the name and contact information of the individual who will complete the application in JustGrants and the SF-LLL in Grants.gov • Submit Intergovernmental Review (if applicable) Within 48 hours after the SF-424 and SF-LLL submission in Grants.gov, receive four (4) Grants.gov email notifications: • a submission receipt • a validation receipt • a grantor agency retrieval receipt • an, agency tracking number assignment If no Grants.gov receipt and validation email is received, or if error notifications are received: • Contact Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov customer support, or supportOgrants.gov regarding technical difficulties (see OJP Grant Application Resource Guide) Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from JustGrants with login instructions. - Proceed to Application Step 2 and complete application in JustGrants Application Step 2 Submit the following information in JustGrants: Application Components • Standard Applicant information (SF-424 information from Grants.gov) • Proposal Abstract* Proposal Narrative* Budget and Associated Documentation - Budget Web -Based form* • Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide) ; • Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide) • Disclosure of Process related to Executive Compensation (see OJP Grant Application Resource Guide) Page 31 of 33 O-BJA-2023-171650 j voi. 3 9 6 pg. 9 6 i Additional Application Components • Tribal Authorizing Resolution (if applicable) (see OJP Grant. Application Resource Guide) • Research and Evaluation Independence and Integrity (see OJP Grant Application Resource Guide • Request and Justification for Employee Compensation; Waiver (if applicable) (see OJP Grant Application Resource Guide) • Memorandum of understanding (if applicable) • Resumes of key personnel (if applicable) • List of procurement contracts (if applicable) • Organizational chart (if applicable) Disclosures and Assurances • Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide) • Applicant Disclosure of Duplication in Cost Items (see OJP Grant Application Resource Guide) • DOJ Certified Standard Assurances (see OJP Grant Application Resource Guide) • DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace Requirements (see OJP Grant Application Resource Guide) • Applicant Disclosure and Justification — DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide) *Note: Items designated with an asterisk must be submitted for an application to meet the basic minimum requirements review. If OJP determines that an application does not include the designated Items, it will neither proceed to peer review, nor receive further consideration. Review, Certify and Submit Application in JustGrants • Any validation errors will immediately display on screen after submission. • Correct validation errors, if necessary, and then return to the "Certify and Submit" screen to submit the application. Access the Application Submission Validation Errors Quick Reference Guide for step-by-step instructions to resolve errors prior to submission. • Once the application is submitted and validated, a confirmation message will appear at the top of the page. Users will also receive a notification in the "bell" alerts confirming submission. If no JustGrants application submission confirmation email or validation is received, or if error notification is received: • Contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support(id.usdoi.goy regarding technical difficulties. See the OJP Grant Application Resource Guide for additional information. Page 32 of 33 O-BJA-2023-171650 Vol. pg. 97 Standard Solicitation Resources OJP Grant Application Resource Guide provides guidance to assist OJP grant applicants in preparing and submitting applications for OJP funding. DOJ Grants Financial Guide serves as the primary reference manual to assist award recipients in fulfilling their fiduciary responsibility to safeguard grant funds and to ensure funds are used for the purposes for which they were awarded. It compiles a variety of laws, rules and regulations that affect the financial and administrative management of DOJ awards. This guide serves as a starting point for all award recipients and subrecipients of DOJ grants and cooperative agreements in ensuring the effective day-to-day management of awards. JustGrants Resources Website is an entryway into information about JustGrants and the grants management system itself. Through this portal both award recipients and applicants can access training resource and user support options, find frequently asked questions and sign-up for the JustGrants Update e-newsletter. JustGrants Application Submission Training Page offers helpful information and resources on the application process. This training page includes e-learning videos, reference guides, checklists and other resources to help applicants complete an application. Virtual Q&A Sessions are advertised here and provide opportunities for users to receive topic - specific training, direct technical assistance and support on JustGrants system functionality. Page 33 of 33 O-BJA-2023-171650 Vol. 3 9 6 Pg. ` Products & Services Item ,& Description SKU Quantity Enterprise PockageSaaS FUSE- l aaaySubscription o,lnc|ucml,SVoData E-1' Points/Video Streams and 10roso,Cloud 1007 Unit Price $180,000.00 $180,000.00/year / year for 3 years Core Pro Appliance CORE' 4S $600D0 p-2OOl Core Elite AJAppliance CORE- 5 $5,00080 _"- Z0Dl purchase terms Questions? Contact me" Troy Gay Public Safety Advisor - South Texas tgg@fusus.com Fusus, Inc. 5550 Triangle Parkway Peachtree Corners, Georgia 30092 United States of America Vol.396 P9•100 r Date: 4/20/2023 Requesting Department: BRAZOS COUNTY, TEXAS GRANT APPLICATION APPROVAL FORM Brazos County Sheriffs Office Grant Title: FY23 The Smart Policing Initiative Grant Program Granting Agency: BJA/DOJ Amount Requested: $ 255,529.00 Grant Term (Beg/End): Oct 1,2023 - Sept 30, 2026 Project Description: Fund a second full time an the new Real Time Crime Center, and support Will this grant fund salary & benefits? Is there County Match requirement? Are there financial reporting requirements? Who will do financial reporting? at BCSO to s both city PDs. r✓ Yes No Yes 0 No ❑✓ Yes 7 No Auditor's Office Are there programmatic reporting requirements? ✓❑ Yes 7No Who will do programmatic reporting? BCSO *Please include all available backup documentation with the approval form. All grants are contracts between Brazos County and the granting agency and should be approved by Commissioners Court prior to the application submission. Authorized Si nature of A ed by Comm' scone ourt n this aG day of A PX-LG (909 3 Commissioners Court Approval Vol 3 9 6 Pg 1® 1 t BRAZOS COUNTY, TE XAS REQUESTED POSITION CONTROL CHANGES AFTER ADOPTION Sheriff's Administration - Grant Projection For the Year Ending September 30, 2023 Letter Date: Effective Date: Inere'asd Immid Inmasd Inemad Inercasel Inumd Incre-asd Incrcasd Incmasd Agenda Date: (1)ccrcasc) (Decrease) (Decrease) (Dccr e) (Mmasc) (Decrease) (Deem) (Decrease) (D—sc) Salary Pos. Budget Biweeldy/ Total Accrued Uuempl. Total Depart. Title Job Code Grade 'typo Hours Hourly Rate Salary Salaries Salary FICA Retirement W/C Est. Est. Medical Flcx Denefits 1 Request: Year 1 of Grant Estimate From: 51990000 53100000 53200000 53800000 53900000 53200000 53101000 Iy rfi47q"c r .err .M., ,a0mrnsu .a3 To: Sheriff's AdmIntstration FY 24 Request with Est. 3% COLA and Increased Benefits 28000100 Crime Analyst $1418 2 18 3^ ?Flf� ? 2080r„t . t 2S 0752;1A6 M r . 52347 00 201.00 4,005.00 9,030.00 68.00 204.00 17,000.00 66.00 !„ 30 373 0l); RESULT: NET RESULT: 82,720.00 Additional Notes:,4.'CostI1ClUc$„stIrnatC 2 Rcquest: Year 2 of Grant Estimate From: 51990000 53100000 53200000 53800000 53900000 53200000 S3101000 Y.^::'".Y'r..r,•x,:,:wr,,.,;wr,--.-� �...�. .. fii.,'(...r.sW;'.r.v1., r. �.-r....:.: `F:r:���...�...ti To: Sheriffs Administration FY 25 Request with Est 3% COLA and Increased Benefits � r 280001ODffCrime Analyst „ h 81418 ? 18 3 ✓ T/7 ,, �2080€ h � 25 82 53 06 53, 1'2Q0 207.00 4,125.00 9,570.00 70.00 210.00 17,200.00 66.00 ' 31;241 Wi:: RESULT NET RESULT: 85,153.00 Additional Notes: a' - Y Net Costlnclu(1es EshmatedA and _. _,... , _..� ., ».. c............. ...... .:CO . --------------- 3 Request: i From: Year 3 of Grant Estimate 51990000 53100000 53200000 53800000 53900000 53200000 53101000 To: SherifPs Administration FY 26 Request with Est. 3% COLA and Increased Benefits 2800010072 RCrmleMalyst t II14182: t 18 3 ,F 'L2080;' ,:. : y 2G 59 : 55;308 (SSa52(100.,: 213.00 4,248.00 10,I33.00 72.00 2I7.00 17,400.00 66.00 i' 32;13G 00 ; RESULT:r NET RESULT: 97,656.00 ,. "rT,ii .... - - ,t,. Additional Notes: ; ,. Net Cost Ltclu�es_Estimated COLA and Bo lots. _. ._,.._ ,,;,,,i _,. s ...... _.. - . 1 _..., , Total Cost $ 255,529.00rhl ee YearEstrtriated Salary & Benefits < ' i El OMB No. 1121-0329 Expires 12/311 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance BJA FY 23 The Smart Policing Initiative Grant Program Assistance Listing Number # 16.738 Grants.gov Opportunity Number: O-BJA-2023-171650 Solicitation Release Date: March 09, 2023 10:00 AM ET Step 1: Application Grants.gov Deadline: May 01, 2023 8:59 PM ET Step 2: Application JustGrants Deadline: May 08, 2023 8:59 PM ET Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP),), Bureau of Justice Assistance (BJA), seeks applications for funding to support innovative and evidence -based policing practices, more effective information sharing, and multiagency collaboration under the Smart Policing Initiative (SPI) Program. This program furthers the Department's mission by assisting state, local, and tribal jurisdictions in reducing crime and improving the functioning of the criminal justice system. This solicitation incorporates guidance provided in the OJP Grant Application Resource Guide which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision. Solicitation Categories Page 1 of 33 O-BJA-2023-171650 = .396 f03 Vol. Pg. 1 Competition ID Category * Number Dollar Performance Performance of Amount for Start Date Duration Awards Award (Months) C-BJA-2023-00063-PROD Category 1: 4 $800,000 10/1/23 36 Innovation I 12:00 AM Category 2: C-BJA-2023-00064-PROD Community 3 $800,000 10/1/23 36 Violence 12:00 AM Intervention i Category 3: I C-BJA-2023-00065-PROD Technology Development and 3 $800,000 10/1/23 12:00 AM 36 i Implementation Eligible Applicants: Other Other State, local, tribal, and campus law enforcement agencies Governmental nonlaw enforcement agencies acting as their fiscal agent Federally recognized Indian tribal governments that perform law enforcement functions Tribal consortia consisting of two or more federally recognized Indian tribes (including tribal consortia operated as nonprofit organizations) acting as a fiscal agent for one or more tribal law enforcement agencies An applicant entity may submit more than one application, if each application proposes a different project in response to the solicitation. Also, an entity may be proposed as a subrecipient (subgrantee) in more than one application. BJA will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). For additional information on subawards, see the OJP Grant Application Resource Guide. BJA may elect to fund applications submitted under this FY 2023 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and the availability of appropriations. Contact Information Page 2 of 33 O-BJA-2023-171650 Vol. 396 Pgf 04 For assistance with the requirements of this solicitation, contact the OJP Response Center at 800-851-3420, 301-240-6310 (TTY for hearing -impaired callers only), or grantse-ricirs.gov. The OJP Response Center operates from 10:00 a.m. to 6:00 p.m. eastern time (ET) Monday —Friday, and 10:00 a.m. to 8:00 p.m. ET on the solicitation close date. Submission Information Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants. Registration and renewal can take up to 10 business days to complete. Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants. Step 1: The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF- LLL) form when they register in Grants.gov at _https://www.arants.gov/web/grants/register.html. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants. For technical assistance with submitting the SF-424 and a SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support, or support(EDgrants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays. Step 2: The applicant must submit the full application including attachments, in JustGrants at JustGrants.usdoi.gov by the JustGrants application deadline. For technical assistance with submitting the full application in JustGrants, contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov. The JustGrants Service Desk operates 7 a.m. to 9 p.m. ET Monday —Friday and 9 a.m. to 5 p.m. ET on Saturday, Sunday, and Federal holidays. OJP encourages applicants to review the "How To Apply" section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training. Applicants should maintain all receipts and confirmations received from SAM.gov, Grants.gov, JustGrants systems. Page 3 of 33 O-BJA-2023-171650 Vol. 396 Pg. 105 Contents Overview 1 Contact Information 2 Submission Information 3 Program Description 7 Overview 7 Statutory Authority 7 Specific Information 7 Goals, Objectives, and Deliverables 12 Evidence -Based Programs or Practices 13 Information Regarding Potential Evaluation of Programs and 13 Activities Priority Areas 13 Federal Award Information 15 Awards, Amounts and Durations 16 Continuation Funding Intent 16 Availability of Funds 16 Type of Award. 16 Financial Management and System of ,Internal Controls 16 Budget Information 17 Cost Sharing or Matching Requirement 17 Pre -agreement Costs (also known as Pre -award Costs) 17 Limitation on Use of Award Funds for Employee Compensation:. 17 Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/ 17 Training Costs Costs Associated with Language Assistance (if applicable) 17 Unmanned Aircraft Systems 17 Eligibility Information 17 Application and Submission Information 18 Content of Application Submission 18 Information to Complete the Application for Federal Assistance 18 (SF-424) in Grants.gov Standard Applicant Information (JustGrants 424 and General Agency 19 Information) Proposal Abstract 19 Proposal Narrative 19 Goal, Objective and Deliverables 21 Page 4 of 33 O-BJA-2023-171650 Vol. Pg. 106 J Budget and Associated Documentation 21 Budget Worksheet and Budget Narrative (Web -based Form) 21 Pre -agreement Costs (also known as Pre -award Costs) 22 Indirect Cost Rate Agreement (if applicable) 22 Consultant Rate 22 Limitation on Employee Compensation; Waiver 22 Financial Management and System of Internal Controls 22 Questionnaire (including applicant disclosure of high -risk status) Disclosure of Process Related to Executive Compensation 22 Memoranda of Understanding (MOUs) and Other Supportive 23 Documents Additional Application Components 23 Curriculum Vitae or Resumes 23 Tribal Authorizing Resolution 23 Letters of Support 23 Research and Evaluation Independence and Integrity Statement 23 Applicant Disclosure of Proposed Subrecipients _ 24 Disclosures and Assurances 24 Disclosure of Lobbying Activities 24 DOJ Certified Standard Assurances 24 Applicant Disclosure of Duplication in Cost Items 24" DOJ Certifications Regarding Lobbying; Debarment, Suspension and 24 Other Responsibility Matters; Drug -Free Workplace Requirements; Law Enforcement and Community Policing Applicant Disclosure and Justification - DOJ High Risk Grantees 24 How to Apply 24 Submission Dates and Time 25 Experiencing Unforeseen Technical Issues Preventing Submission 26 of an Application Application Review Information 27 Review Criteria 27 Review Process 27 Federal Award Administration Information 28 Federal Award Notices 28 Administrative, National Policy, and Other Legal Requirements 28 Information Technology Security Clauses 28 General Information about Post -Federal Award Reporting 29 Requirements Federal Awarding Agency Contact(s) 29 Page 5 of 33 O-BJA-2023-171650 Vol. 396 P 107 9• Other Information 29 Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 29 552a) Provide Feedback to OJP 29 Performance Measures 29 Application Checklist 30 Standard Solicitation Resources 33' Page 6 of 33 O-BJA-2023-171650 Vol. 3 9 6 pg. 1 Program Description Overview OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community. Example of previous, successful applications can be found at https://www.smart-policing.com/ BJA has several programs that focus on enhancing law enforcement ability to use data and technology to respond to crime such as the National Crime Gun Intelligence Center (CGIC) Initiative. This funding opportunity is focused on BJA's Smart Policing Initiative (SPI). SPI provides funding to law enforcement agencies seeking to improve their use of evidence- based policing practices, data, and technology. With this solicitation, BJA seeks to support initiatives that implement and test innovative approaches to common law enforcement challenges, enable law enforcement agencies to appropriately support the implementation of community violence intervention and prevention initiatives in their jurisdiction, and develop, implement, and test new technologies that promote information sharing and data transparency. Statutory Authority Pub. L. No. 90-351, Title I, Sec. 506(b) (codified at 34 U.S.C. 10157(b)) Funding for this solicitation is anticipated under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The JAG Program authorization provides that up to 5 percent of the funds available to carry out subpart 1 of Title I, Part E of the Omnibus Crime Control and Safe Streets Act of 1968 ("Omnibus") may be granted, among other reasons, for one or more of the purposes specified in Section 501 of Title I, Part E, Subpart 1 of Omnibus upon a determination that it is necessary "to combat, address, or otherwise respond to precipitous or extraordinary increases in crime, or in a type or types of crime" (34 U.S.C. § 10157(b)(1)). Specific Information Since 2010, SPI's purpose has been the identification, support, and testing of promising law enforcement tactics, practices, and strategies, as well as the exploration of new, unique solutions that address public safety problems. The nation's current policing environment is prompting law enforcement agencies across the country to reconsider their approaches to ensuring public safety and community trust. Agencies are simultaneously confronting increases in crime and violence within their jurisdictions and are doing so with limited resources due to economic and personnel constraints exacerbated by the COVID-19 pandemic. To successfully address these challenges, jurisdictions require guidance on how to improve and adapt their core organizational practices and capacities based on data -driven, evidence -based, and accessible Information. SPI provides funding and training and technical assistance support to jurisdictions to develop new approaches to pressing law enforcement challenges, document the resulting Page 7 of 33 O-BJA-2023-171650 !/®!. Pg.109 successes and lessons learned, and widely disseminate them to the policing community to encourage the adoption of innovative and effective policing strategies nationwide. Applicants are strongly encouraged to review the recommendations made by the Final Report of the President's Task Force on 21 st-Century Policing when planning their approach. To be considered for an award, applicants must clearly identify how their proposed activities will enable the jurisdiction to respond to a precipitous or extraordinary increase in crime(s) or a type or types of crime. Specifically, applicants must; • Identify a crime that has precipitously increased within the jurisdiction. • Identify the period during which the crime or relevant category of crime increased and provide evidence substantiating the claimed increase. • Describe how the proposed project will build the jurisdiction's capacity to address the identified crime increase and drive its reduction in a constitutionally sound way. • Describe how they will determine the effectiveness of the approach. • Describe how they will develop a comprehensive implementation strategy to reduce and prevent the identified crime(s). • Describe how they will assess and report the results to BJA, which will make the results publicly available. BJA will provide SPI funding and specialized training and technical assistance (TTA) to successful applicants to implement and evaluate their proposed initiatives. Applicants may apply for more than one category under this solicitation but must do so in separate applications. Applicants must commit to assigning a member of their command staff, with the authority to affect and influence agency operations and priorities, to oversee the development, implementation, and evaluation of the initiative. BJA requires applicants to engage a research partner to document their implementation of reforms and evidence -based practices, measure outcomes, and contribute to the development of toolkits and guidance for other law enforcement agencies regarding these challenges. Applicants are expected to devote at least 20 percent of the project's budget to support the implementation and outcomes evaluation components of their projects. Because engaging a research partner is critical to a successful SPI project, it is important that law enforcement agencies consider the following when choosing partner candidates or organizations for the position. (Note that deviation from these specifications will require justification before an SPI grant award is made.) Research partners can be an independent consultant or located in an academic institution, a state statistical analysis center, or a research organization. Research partners should have: • Policy, program, action research, or organization evaluation experience, preferably in policing or in the justice system and appropriate to the work proposed. • Experience in several different data collection methodologies and in both quantitative and qualitative research methods. • Extensive knowledge of and experience in evaluation methods. • Experience with oral and written presentations of research results. SPI award recipients are required to work closely with BJA and BJA's TTA partner, specifically Page 8 of 33 O-BJA-2023-171650 VOL 396 Pg 0 to participate in information -sharing sessions, facilitate peer -to -peer exchanges of information, access subject expertise that is relevant to the specific SPl projects, and produce products that will assist other law•enforcement agencies in instituting similar practices and reforms. Category 1-. Smart Policing Innovation The purpose of this category is to support the development and testing of new approaches to common law enforcement crime -reduction challenges. Proposed projects should incorporate a proactive, problem -solving approach to leveraging resources and decreasing impediments that currently hinder an agency's success in addressing a precipitous increase in specific types of crime. Applications are solicited from state, local, or tribal law enforcement agencies interested in developing innovative, data -driven approaches to challenges currently confronting law enforcement agencies. Applicants will: . Describe the innovative, data -driven approach to be implemented to address a precipitous increase in crime as outlined in this solicitation. . Enlist a qualified research partner to evaluate the effectiveness of the approach. • Identify a specific policing issue to address. • Develop a prevention/mitigation/response strategy to address the problem. . Evaluate the initiative. • Assess and report the results to BJA, who will make the results publicly available. As defined in this solicitation, a qualified research partner can be an independent consultant or be located in an academic institution, a state Statistical Analysis Center, or a research organization. The research partner should have demonstrated expertise conducting the type of work proposed. For more information related to research partner qualifications and selection, please see the elements listed under the selection criteria for capabilities and competencies on page 23 of this solicitation as well as the Frequently Asked Questions (FAQs) provided at the following link: ttp://www.phsnmsu.com/documen:ts/ResearchPartnerQ&A.pdf. The evaluation design must include outcome measures capable of informing a credible assessment of the effectiveness of the intervention(s). Applications not including such measures will not be awarded. Applicants are strongly encouraged to focus on issues likely to be confronted by other law enforcement agencies in the United States. Examples of such issues include but are not limited to: • Improving investigative approaches and outcomes related to fentanyl production and interdiction, nonfatal shootings and homicides, and/or violent crime driven by juveniles. • Increasing analytical capacity, and evidence -based programming within a law enforcement agency that improves its capacity to halt and reduce increases in specific crimes. • Implementing innovative new strategies for using civilians staff to address violent crime, such as a multi -agency crime analyst task force made up of co -located crimerinvestigative ; analysts rather than sworn personnel. Page 9 of 33 O-BJA-2023-171650 Vol. 396 Pg: f fl Z Reforms to police agency governance with the goal of improving community trust and increased community participation in law enforcement -led crime -reduction efforts: Institutionalization of evidence -based policies, procedures, tactics, and strategies throughout a law enforcement organization, especially those meant to improve police - community relations and trust specifically aimed at increasing victim and witness cooperation. The proposed projects should present strategies that hold promise for replication and testing by other jurisdictions. Category 2: Smart Policing Approaches to Community Violence Intervention and Prevention Community violence intervention (CVI) is an approach that uses evidence -informed strategies to reduce violence through tailored community -centered initiatives. These multidisciplinary strategies engage individuals and groups to prevent and disrupt cycles of violence and retaliation and establish relationships between individuals and community assets to deliver services that save lives, address trauma, provide opportunity, and improve the physical, social, and economic conditions that drive violence. For more information on the CVI concept, please see BJA's community violence intervention and prevention web page. The CVI approach must be informed by, and tailored to, community residents and stakeholders, and everyone involved must prioritize the needs of the community. This means social service partners are engaged to align and collaborate with residents and law enforcement partners to reduce violence and increase community health and safety. The purpose of this- category is to support the development and testing of new approaches to law enforcement's engagement in CVI initiatives. There is currently a general lack of understanding and agreement on the role law enforcement should play in CVI programming. Law enforcement typically does not play a public leading role in CVI programs, which focus on ensuring that the community itself drives priorities and needs identification, identifies appropriate and acceptable programming intervention, and builds capacity to address the community's challenges. In many of the communities at greatest risk of violence, there is also a deeply held lack of trust in law enforcement. Police are not automatically viewed as community safety partners and are often seen as enduring symbols of historic oppression and community trauma. Credible messengers, who play a central role in CVI approaches, must carry out their activities separately from any law enforcement activities to maintain their credibility and trust within the community, as well as their own safety. However, the successful implementation of CVI initiatives and the saving of lives depends greatly upon the support of law enforcement and appropriate and ready sharing of information between community -based partners and their law enforcement counterparts. Community partners need law enforcement data to analyze where violence happens, who is specifically involved in violence, what type of violence is occurring, and when violence most frequently occurs. Law enforcement organizations need to know that they can trust CVI partners to use such information with appropriate safeguards. More information is needed to guide CVI initiatives as they determine the appropriate role of law enforcement agencies in their strategies, as well as the type of relationship that needs to be established between law enforcement and the CVI partners. Information is especially needed on effective ways of managing issues of trust and safety, including privacy and the treatment of intelligence and sensitive law enforcement information. Applications are solicited from state, local, campus, and tribal law enforcement agencies interested in exploring law enforcement's role in supporting holistic community violence intervention and prevention programs in their Page 10 of 33 O-BJA-2023-171650 6� Vol. 396 pg. f 1 ti jurisdiction. Applicants will: Describe the CVI initiative planned for or currently underway in their community that addresses a precipitous increase in crime as outlined in this solicitation, as well as the need for law enforcement's support or participation in the CVI initiative. • Enlist a qualified research partner to evaluate the effectiveness of the approach. • Identify a specific role in the intervention for law enforcement, as well as information - sharing strategies and collaborative activities that maintain the need for safety for all partners and law enforcement sensitive information security. • Develop a collaborative plan to support the intervention that is developed in partnership with the CVI initiative's leadership. • Evaluate the process elements and outcomes associated with law enforcement's contribution to the CVI initiative, including the identification of promising practices and lessons learned. • Assess and report the results to BJA, who will make the results publicly available. Key questions BJA seeks to answer include but are not limited to: • What is the appropriate level of collaboration between law enforcement and CVI partners that best supports a successful implementation of different types of CVI initiatives? • In what cross -training opportunities should law enforcement take part to gain understanding of and trust in the roles of .credible messengers, clinicians, and other CVI partners? • What are the kinds of data that should be shared between law enforcement and CVl partners, and what are promising practices CVI partners can employ to ensure secure handling and protection of law enforcement sensitive data and intelligence? The evaluation design must include process and outcome measures capable of informing a credible assessment of the effectiveness of law enforcement's contributions to the CVI intervention. Applications not including such measures will not be awarded. Category 3: Smart Policing Technology Development and Implementation Applications are solicited from eligible entities that are experiencing precipitous increases in crime or in a type or types of crime within their jurisdictions and propose to implement and test applied justice information -sharing technology designed to respond to these crime increases and improve criminal justice data exchange. Applicants are asked to define their unique challenges and the associated impact on local communities, and to provide a comprehensive plan for using applied justice information -sharing technology to reduce or mitigate the crime problem(s). To be considered for an award, applicants must clearly identify how the funding will directly address a precipitous or extraordinary increase in crime(s) or a type or types of crime in the jurisdiction. Specifically, applicants must: Describe the technology to be adopted to address a precipitous increase in crime as outlined in this solicitation. Application of AI -based technology to improve understanding of drivers of crime and locations of criminal activity, as well as to assist in solving cases, is encouraged. Page 11 of 33 O-BJA-2023-171650 396P9. Vol. ; • Enlist a qualified research partner to evaluate the effectiveness of the approach. • Identify a specific technology solution to implement and test. Develop a digital trust plan and community engagement plan prior to technology acquisition and implementation. • Develop a crime -reduction response strategy that relies on the selected technology. • Evaluate the initiative. • Assess and report the results to BJA, who will make the results publicly available. The evaluation design must include outcome measures capable of informing a credible assessment of the effectiveness of the intervention(s). Applications not including such measures will not be awarded. Applicants must focus on information -sharing, crime analysis, or applied technology initiatives that will provide information that aids law enforcement's response to precipitous increases in crime. Cost benefit analysis of these approaches is encouraged, and applicants should describe their plan to share information about the new technology and approaches with members of affected communities in the jurisdiction to ensure transparency and community trust in the initiative. Areas of particular interest to BJA include, but are not limited to, initiatives that: Test the adoption and adaptation of social network and geospatial analysis approaches and technologies to reduce violent crime and promote effective and meaningful community policing activities that address precipitous increases in crime. Test the development, implementation, and outcomes of web -based dashboards or online portals meant to improve law enforcement -community information sharing to addressing precipitous increases in crime. Public safety stakeholders would use such dashboards to communicate about criminal activity impacting businesses and neighborhoods in real time and facilitate the crowdsourcing of evidence collection and intelligence collection. Identify promising practices, mechanisms, and processes related to integration of different technology systems to support law enforcement activities more effectively. Identify how to build digital trust in the community while using such technology as a force multiplier for investigations, operations, and agency staffing shortages in the face of precipitous increases in crime. Goals, Objectives, and Deliverables Goals • Advance the state of policing practice, accountability, and science. Objectives An applicant should address all the objectives listed below in the Goals, Objectives, Deliverables and Timeline web -based form. • Test, establish, and/or expand specific and innovative new ideas, technology, and/or evidence -based programming. • Foster effective and' consistent collaborations to increase public safety. Page 12 of 33 O-BJA-2023-171650 blot. 396 Pg. _ • Enable the policing field to use technology, intelligence, and data in innovative ways. • Establish sustainable practitioner -researcher partnerships between the SPI-funded agencies and criminal justice program evaluation experts to increase the agencies' data analysis capacity. Deliverables • An action plan produced at the outset of the project that includes the SPI team problem analysis, summary of strategies: intended outcomes, and evaluation design. • A final analysis report of the project's implementation and outcomes, produced in collaboration with the SPI research partner, that will be submitted to BJA at the conclusion of the project. • Materials that highlight the results achieved by the project, as well as web -based resources that other jurisdictions may easily access and use to replicate or adopt the evaluated approaches, produced in partnership with BJA's TTA provider. The Goals, Objectives, and Deliverables are directly related to the performance measures that show the completed work's results, as discussed in the "Application and Submission Information" section. Evidence -Based Programs or Practices OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence -based programs or practices, seethe OJP Grant Application Resource Guide. Information Regarding Potential Evaluation of Programs and Activities OJP may conduct or support an evaluation of the projects and activities funded under this solicitation. For additional information and applicable documentation to be included in the application, see the OJP Grant Application Resource Guide section entitled "Information Regarding Potential Evaluation of Programs and Activities." Priority Areas The Department of Justice Is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community. . 1. Priority Considerations Supporting Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government In support of this Executive Order, OJP will provide priority consideration when making award decisions to the following: A. Applications that propose project(s) that are designed to promote racial equity and the removal of barriers to access and opportunity for communities that have been historically underserved, marginalized, and adversely affected by inequality. Page 13 of 33 O-BJA-2023-171650 Vol. 396 Pg. f 15. To receive this consideration, the applicant must describe how the proposed project(s) will address potential racial inequities and contribute to greater access to services and opportunities for communities that have been historically underserved, marginalized, and adversely affected by inequality, and identify how the project design and implementation will specifically incorporate the input or participation of those communities and populations disproportionately impacted by crime, violence, and the criminal justice system overall. Examples addressing this requirement include, but are not limited to, the following: budgeted project planning and/or implementation meetings with community stakeholders representing historically underserved and marginalized communities; outreach and/or public awareness campaigns specifically tailored to historically underserved and marginalized communities to encourage participation in the proposed project(s); budgeted incorporation of members representing historically underserved and marginalized. communities in program evaluation, surveys, or other means of project feedback; and partnership with organizations that primarily serve communities that have been historically underserved, marginalized, and adversely affected by inequality. B. Applicants that demonstrate that their capabilities and competencies for implementing their proposed project(s) are enhanced because they (or at least one proposed subrecipient that will receive at least 40% of the requested award funding, as demonstrated in the Budget Web - Based Form) identify as a culturally specific organization. To receive this additional priority consideration, applicants must describe how being a culturally specific organization (or funding the culturally specific subrecipient organization(s)) will enhance their ability to implement the proposed project(s) and should also specify which populations are intended or expected to be served or to have their needs addressed under the proposed project (s). Culturally specific organizations are defined for the purposes of this solicitation as private nonprofit or tribal organizations whose primary purpose as a whole is to provide culturally specific services to racial and ethnic groups, including, among others, Black people, Hispanic and Latino people, Native American and other Indigenous peoples of North America (including Alaska Native, Eskimo, and Aleut), Asian Americans, Native Hawaiians, and/or Pacific Islanders. 2. Priority Considerations Supporting Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety requires the Attorney General, through discretionary grantmaking and training and technical assistance, to encourage and support State, Tribal, local, and territorial governments and law enforcement agencies to adopt the policies, best practices, and guidelines addressed in the executive order, including, but not limited to: (i) investigating deaths in custody; (ii) recruiting and retaining diverse and service - oriented law enforcement professionals; (iii) collecting and reporting use of force and misconduct data; (iv) improving community and law enforcement dialogue, (v) responding to individuals in mental health crisis or with disabilities; (vi) the proper and responsible use of technology; (vii) restrictions on unannounced entries and certain restraints; (vill) addressing implicit bias; (ix) restricting the use of militarized equipment;? (x) broader criminal justice reform; and, (xi) officer wellness and mental health. Page 14 of 33 O-BJA-2023-171650 Vol. 396 7116E ..i As such guidance is developed in accordance with the executive order, and where the guidance is applicable to the specific solicitation, DOJ will identify specific opportunities for training and technical assistance and priority consideration for applications that demonstrate or seek to support the policies of the Executive Order. For the purposes of this solicitation, OJP and COPS will provide priority consideration for the following items, for which the DOJ has already issued policies, guidance, and/or best practices: 1. participation in the collection and reporting to DOJ of data on law enforcement use of force and deaths in custody 2. participation in the collection and reporting to DOJ of data on officer suicides and officers killed and assaulted 3. restrictions on unannounced entries and neck/carotid restraints 4. restrictions on the possession and use of militarized equipment To receive this consideration, the applicant must describe how they currently support one or more of the identified policy areas or how the proposed project(s) will address one or more of the identified policy areas. Note: Addressing these priority areas is one of many factors that OJP considers in making funding decisions. Receiving priority consideration for one or more priority areas does not guarantee an award. Federal Award Information Solicitation Categories Competition ID Category * Number Dollar Performance Performance Of Amount for Start Date Duration 3 Awards Award (Months) C-BJA-2023-00063-PROD Category 1: innovation 4 $800,000 10/1/23 12:00 AM 36 Category 2: C-BJA-2023-00064-PROD Community Violence 3 $800,000 10/1/23 12:00 AM 36 Intervention ' Page 15 of 33 O-BJA-2023-171650 Vol. 396 pg. 117 1 Category 3: C-BJA-2023-00065-PROD Technology 3 $800,000 10/1/23 36 Development and 12:00 AM Implementation Awards, Amounts and Durations Anticipated Number of Awards 10 Anticipated Maximum Dollar Amount of Awards $800,000 Period of Performance Start Date 10/1 /23 Anticipated Total Amount to be Awarded Under Solicitation $8,000,000 Continuation Funding Intent Period of Performance Duration (Months) 36 BJA may, in certain cases, provide additional funding in future years to awards made under this solicitation through continuation awards. OJP will consider, among other factors, OJP's strategic priorities, a recipient's overall management of the award, and the award -funded work's progress, when making continuation award decisions. Availability of Funds This solicitation, and awards under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person. Type of Award BJA expects to make awards under this solicitation as cooperative agreements, which provide for OJP to have substantial involvement in carrying out award activities. See the "Administrative, National Policy, and Other Legal Requirements" section of the OJP Grant Application RosQurc_e_ Guide for additional information. Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass -through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information. Page 16 of 33 O-BJA-2023-171650 Vol. 396 Ps.118 Budget Information Once awarded, each cooperative agreement will have in place a special condition withholding all but $250,000, which is designated for the SPI site to engage in planning activities and establish an action plan within 180 days of the date of the initial funding release. The action plan must describe the proposed approach and the data that led to its Identification. Include a methodology, description of the strategies, and anticipated results. Applicants are expected to devote at least 20 percent of the project's budget to support the evaluation component of their protect. To be considered for an award, applicants must clearly identify how its proposed activities will enable the jurisdiction to respond to a precipitous or extraordinary increase in crime(s) or a type or types of crime. Cost Sharing or Matching Requirement This solicitation does not require a match. Pre -agreement Costs (also known as Pre -award Costs) See the OJP Grant Application Resource Guide_ for information on pre -agreement costs (also known as pre -award costs). Limitation on Use of Award Funds for Employee Compensation: Waiver See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation; Waiver. Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Tra ining Costs. Costs Associated with Language Assistance (if applicable) See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance. Unmanned Aircraft Systems The use of BJA grant funds for unmanned aircraft systems (UAS), including unmanned aircraft vehicles (UAV), and all accompanying accessories to support UAS or UAV, is unallowable. Eligibility Information For eligibility information, see the solicitation cover page. For information on cost sharing or match requirements, see the "Federal Award Information" section. Page 17 of 33 O-BJA-2023-171650 Vol. 396 Pg. For the purposes of this solicitation, "state" means any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands. Notice regarding law enforcement agencies: State, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be eligible for FY 2023 DOJ discretionary grant funding. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency's use -of -force policies adhere to all applicable federal, state, and local laws, and (2) the agency's use -of -force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. The certification requirement also applies to law enforcement agencies receiving DOJ discretionary grant funding through a subaward. For detailed information on this certification requirement, please visit https://cops.usdoi.cov/SafePolicinaEO to access the Standards for Certification on Safe Policing for Safe Communities, the Implementation Fact Sheet, and the List of Designated Independent Credentialing Bodies. All recipients and subreciplents (including any for -profit organization) must forgo any profit or management fee. Application and Submission Information Content of Application Submission The following application elements must be included in the application to meet the basic minimum requirements to advance to peer review and receive consideration for funding: • Proposal Abstract • Proposal Narrative • Budget Web -Based Form (The web -based form includes the budget details and the budget narrative.) If OJP determines that an application does not include these elements, it will neither proceed to peer review, no.r receive further consideration. Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre -applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424. In Section 8F of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants. Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive Order (E.O.)12372. An applicant may find the names and addresses of State Single Points of Contact (SPOCs) at the following website: https://www.whitehouse.gov/wp-content/uploads/ 2020/04/SPOC-4-13-20.pdf. If the applicant's State appears on the SPOC list, the applicant must contact its SPOC to find out about, and comply with, the State's process under E.O. Page 18 of 33 O-BJA-2023-171650 Vol. 3 9 pg. 12372. On the SF-424, an applicant whose State appears on the SPOC list is to make the appropriate selection in response to question 19, once the applicant has complied with its State E.O. 12372 process. An applicant whose State does not appear on the SPOC list should answer question 19 by selecting "Program is subject to E.O. 12372 but has not been selected by the State for review." Standard Applicant Information (JustGrants 424 and General Agency Information) The Standard Applicant Information section of the JustGrants application is pre -populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed. Within this section, the applicant will need to add ZIP codes for areas affected by the project; confirm their Authorized Representative; and verify and confirm the organization's unique entity identifier, legal name, and address. Proposal Abstract A Proposal Abstract (no more than 400 words) summarizing the proposed project — including its purpose, primary activities, expected outcomes, the service area, intended beneficiaries, and subrecipients (if known) — must be completed in the JustGrants web -based form. This abstract should be in paragraph form without bullets or tables, written In the third person, and exclude personally identifiable information. Abstracts will be made publicly available on the OJP and USASpending.gov websites if the project is awarded. See the OJP Grant Application Resource Guide for an example of a proposal abstract. Proposal Narrative The Proposal Narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard, I2-point font; have no less than 1-inch margins; and should not exceed 15 numbered pages. If the Proposal Narrative fails to comply with these length restrictions, [insert PO] may consider such noncompliance in peer review and in final award decision. The Proposal Narrative must include the following sections: a. Statement of the Problem Provide Uniform Crime Reporting (UCR) and/or population served data and describe the crime challenges of the jurisdiction. Any data provided should be verifiable and/or contained in official records. Identify the specific crime problem the jurisdiction seeks to address. Describe the process used to assess, analyze, or determine the nature of the crime or type of crime problem. Applicants may also describe any existing partnerships with the academic or research community. Identify the type of crime that is experiencing a precipitous increase and the timeframe within which the crime increased; provide data substantiating the increase. b. Project Design and Implementation Describe proposed project activities that will be linked to meaningful and measurable outcomes. BJA expects agencies to obtain an SPI result a plausible, scientifically based finding that their approach influenced the chronic crime problem and/or organizational effectiveness. Describe the current level of readiness to implement the proposed project, as well as any issues Page 19 of 33 O-BJA-2023-171650 Vol. Pg. �21 or challenges related to implementation readiness, and explain how these will be addressed through this project. Describe specifically how the proposed project will accomplish expected outcomes by providing the objectives and performance measures applicable to the project. Include a comprehensive timeline via the web -based form that identifies milestones, numerically lists deliverables, and indicates who is responsible for each activity. Explain how the proposed project can be used as a promising practice by other agencies that may be experiencing the same type of crime problems. Also, identify any portions of the project that may be replicable for other agencies. Describe how information and updates about the SPI project will be disseminated within the applicant agency throughout the life of the project. This dissemination strategy's objectives must include increasing knowledge and understanding of the value of research and evidence -based practice at all levels of the law enforcement organization and facilitating the sustained adoption of strategies and practices that the project's evaluation determines to be successful. Identify additional resources necessary for successful project completion, such as outside organizational partners, state, or local practitioner groups. If the applicant is seeking priority consideration for Priority 1(A), it should address in this section how the proposed project(s) will promote racial equity and the removal of barriers to access and opportunity for communities that have been historically underserved, marginalized, and adversely affected by inequality, and identify how the project design and implementation will specifically incorporate the input or participation of these communities. c. Capabilities and Competencies Fully describe the applicant's capabilities to implement the project and the competencies of the staff assigned to the project. In addition, describe and demonstrate the applicant's crime and criminal intelligence analysis capacity. Describe the level of agency executive support. If the applicant is seeking priority consideration under Priority 1(B), it should describe within this section how being a culturally specific organization (or funding a culturally specific subrecipient organization at a minimum of 40% of the project budget) will enhance its ability to implement the proposed project(s), should also specify which populations are intended or expected to be served or have their needs addressed under the proposed project(s), and should include the website address (if applicable) and formal or informal mission statement or principles of the culturally specific organization. d. Plan for Collecting the Data Required for this Solicitation's Performance Measures Describe the process and methods for evaluating project performance, to include a description of (1) the implementation and outcome evaluation methodology and research design, as developed through the research partnership, that will provide findings related to the implementation and outcomes of the project and (2) the process and methods for collecting the required performance measures and submitting them to BJA in accordance with the requirements of this solicitation. For both tasks, applicants must identify who will collect the data, who is responsible for outcome Page 20 of 33 O-BJA-2023-171650 Vol. 396 Pg. 122 and performance measurement, and how the information will be used to guide the project. Describe the process to accurately report Implementation and outcome information. Note: An applicant is not required to submit performance data with the application. Rather, performance measure information is included as a notification that award recipients will be required to submit performance data as part of each award's reporting requirements. Some measures are presented as examples, while others are the exact measures that every recipient will be expected to address. OJP will require each award recipient to submit regular performance data that show the completed work's results. The performance data directly relate to the goals, objectives, and deliverables identified in the "Goals, Objectives, and Deliverables" discussion. Applicants can visit OJP's performance measurement page at www.oin.gov/performance for an overview of performance measurement activities at OJP. A list of performance measure questions for this program can be found here. BJA will require award recipients to submit performance measure data in the Performance Management Tool.(PMT) and separately submit a semi-annual performance report in JustGrants. BJA will provide further guidance on the post -award submission process if the applicant is selected for award. Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the "Note on Project Evaluations" section in the OJP Grant Application Resource Guide. Goal, Objective and Deliverables The applicant will submit the project's goals, objectives, deliverables and timeline in the JustGrants web -based form. The applicant will also enter the projected fiscal year and quarter that each objective and deliverable will be completed. Please refer to the Application Submission Job Aid for step-by-step directions. Goals. The applicant should describe the project's intent to change, reduce, or eliminate the problem noted in the previous section and outline the project's goals. Program Objectives. The applicant should explain how the program will accomplish its goals. Objectives are specific, quantifiable statements of the project's desired results. They should be measureable and clearly linked to the goal. Deliverables. Project deliverables refer to outputs —tangible or intangible —that are submitted within the scope of a project. Budget and Associated Documentation Budget Worksheet and Budget Narrative (Web -based Form) Page 21 of 33 O-BJA-2023-171650 The applicant will complete the JustGrants web -based budget form. For additional information, see the OJP Grant Application Resource Guide and the Complete the Application in JustGrants -- Budget training. If the applicant is seeking priority consideration under Priority 1(A) and has proposed activities (such as community or stakeholder meetings, community outreach or public awareness campaigns, community participation in project design, implementation, or evaluation, etc.) to incorporate the input and participation of communities that have been historically underserved, marginalized, and adversely affected by inequality, financial support for the identified activities and participation must be reflected in the web -based budget form. If the applicant is seeking priority consideration under Priority 1(B) based on the identification of at least one proposed subrecipient as a culturally specific organization, the proposed funding for the subrecipient in the web -based budget form must reflect a minimum of 40% of award funding. The budget narrative must also describe how the activities that will be funded with the (minimum) 40% of award funding provided. to the subrecipient specifically relate to the priority consideration requested and described in the Capabilities and Competencies section of the application. Pre -agreement Costs (also known as Pre -award Costs) See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide Post Award Requirements for more information. Indirect Cost Rate Agreement (if applicable) If applicable, the applicant will upload their indirect cost rate agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for more information on indirect costs. Consultant Rate See the DOJ Grants Financial Guide for information on the consultant rates which require prior approval from OJP. Limitation on Employee Compensation; Waiver See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation for Awards over $250,000; Waiver. Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high -risk status) The applicant will download the questionnaire, complete it, and upload it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for the link to the questionnaire and additional information. Disclosure of Process Related to Executive Compensation Page 22 of 33 O-BJA-2023-171650 96 Vol. P9• I If applicable, the applicant will upload a description of the process used to determine executive compensation as an attachment in JustGrants. See the "Application Attachments" section of the OJP Grant Application Resource Guide for information. Memoranda of Understanding (MOUs) and Other Supportive Documents Applicants should include for each named partner, a signed Memorandum of Understanding (MOU), Letter of Intent, or subcontract that confirms the partner's agreement to support the project through commitments of staff time, space, services, or other project needs. For applications submitted from two or more entities, applicants are encouraged to develop and submit signed MOUs or signed Letters of Intent that provide a detailed description of how the agencies will work together to meet project requirements. Each MOU or Letter of Intent should include the following: (1) names of the organizations involved in the agreement; (2) scope of the direct service(s) and other work to be performed under the agreement; (3) duration of the agreement. Subcontracts, MOUs, or Letters of Intent should be submitted as one separate attachment to the application. Additional Application Components The applicant will attach the additional requested documentation in JustGrants. Curriculum Vitae or Resumes Provide resumes of key personnel. Tribal Authorizing Resolution An application in response to this solicitation may require inclusion of tribal authorizing documentation as an attachment. If applicable, the applicant will upload the tribal authorizing documentation as an attachment in JustGrants. See the OJP Grant Application Resource Guide for information on tribal authorizing resolutions.. Letters of Support Applicants should include, for each named partner entity, a signed Letter of Support that confirms the partner's agreement to support the project through commitments of staff time, space, services, or other project needs. Applications submitted from two or more entities are encouraged to submit signed Letters of Support that provide a detailed description of how the agencies will work together to meet project requirements. Applicants to Category 2 must submit a letter of support from the lead CVI partner for the project. Each Letter of Support should include the following: (1) names of the organizations involved in the agreement; (2) scope of the direct service(s) and other work to be performed under the agreement; (3) duration of the agreement. Letters of Support should be signed and then submitted as one separate attachment to the application. Research and Evaluation Independence and Integrity Statement Page 23 of 33 O-BJA-2023-171650 Vol. 396 Pg- If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will upload documentation of its research and evaluation independence and integrity as an attachment in JustGrants. For additional information, seethe OJP Grant Application Resource Guide. - Applicant Disclosure of Proposed Subreciplents Attach a list of proposed subrecipients of grant funding, if applicable, that includes the name, organizational affiliation, and location of the proposed subrecipient entity. Disclosures and Assurances The applicant will address the following disclosures and assurances. Disclosure of Lobbying Activities Complete and submit the SF-LLL in Grants.gov. Once the applicant submits in Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant Application Resource Guide for additional information. DOJ Certified Standard Assurances Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information. Applicant Disclosure of Duplication in Cost Items Complete the JustGrants web -based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information. DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug -Free Workplace Requirements; Law Enforcement and Community Policing Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug -Free Workplace Requirements; Law Enforcement and Community Policing. See the OJP Grant Application Resource Guide for additional information. Applicant Disclosure and Justification - DOJ High Risk Grantees If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance; financial instability; management system or other internal control deficiencies; noncompliance with award terms and conditions on prior awards or is otherwise not responsible. See the OJP Grant Application Resource Guide for additional information. How to Apply Page 24 of 33 O-BJA-2023-171650 Vol. Pg J Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. if you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants. Registration and renewal can take up to 10 business days to complete. Submission: Applications must be submitted to DOJ electronically through a two-step process Via Grants.gov and JustGrants. Step 1: After registering with SAM, the applicant must submit the SF-424 and SF-LLL in Grants.gov at https://www. rq ants.gov/web/grants/reaister.html by the Grants.gov deadline. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to submit In Grants.gov, they will be unable to apply in JustGrants. Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoi.gov by the JustGrants deadline. Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from DIAMD-NoReply0usdoi.gov with instructions on how to create a JustGrants account. Register the Entity Administrator and the Application Submitter with JustGrants as early as possible but no later than 48-72 hours before the JustGrants deadline. Once registered in JustGrants, the Application Submitter will receive an emailed link to complete the rest of the application in JustGrants. The Entity Administrator also will need to log into JustGrants to review and invite the applicant's Authorized Representative(s) before an application can be submitted. Submit the complete application package in JustGrants at least 24 — 48 hours prior to the JustGrants deadline. Some of the application components will be entered directly into JustGrants, and others will require uploading attached documents. Therefore, applicants will need to allow ample time before the JustGrants deadline to prepare each component. Applicants may save their progress in the system and revise the application as needed prior to hitting the Submit button at the end of the application in JustGrants. For additional information, see the "How to Apply" section In the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist. Submission Dates and Time The SF-424 and the SF-LLL trust be submitted in Grants.gov by May 01, 2023 8:59 PM ET The full application must be submitted in JustGrants by May 08, 2023 8:59 PM ET OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates with sufficient time to correct any errors and resubmit by the submission• deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline. Failure to begin the SAM.gov, Grants.gov, or JustGrants registration process in sufficient time (i.e., waiting until the date identified In this solicitation) is not an acceptable reason for late submission. Page 25 of 33 O-BJA-2023-171650 Vol. 396 Pg. 127 Experiencing Unforeseen Technical Issues Preventing Submission of an Application OJP will only consider requests to submit an application after the deadline when the applicant can document that a technical issue with a government system prevented application submission. If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, Grants.gov, or JustGrants, the applicant may request a waiver to submit an application after the deadline. However, the waiver request will not be considered unless it includes a tracking number generated when the applicant contacts the applicable service desks to report technical difficulties. Tracking numbers are generated automatically when an applicant emails the applicable service desks; and for this reason applicants are encouraged to email the appropriate service desk, even if they also intend to call the service desk for phone support. Experiencing wait times for phone support does not relieve the applicant of the responsibility of getting a tracking number. An applicant experiencing technical difficulties must contact the associated service desk indicated below to report the technical issue and receive a tracking number: SAM.gov - contact the SAM Help Desk (Federal Service Desk), Monday — Friday from 8 a.m. to 8 p.m. ET at 866-606-8220. Grants.gov - contact the Grants.gov Customer Support Hotline, 24 hours a day, 7 days a week, except on federal holidays, at 800-518-4726, 606-545-5035, or support(a)-grants.gov. JustGrants - contact the JustGrants Service Desk at JustGrants.Supportna.usdoi.gov or 833-872-5175, Monday — Friday from 7 a.m. to 9 p.m. ET and Saturday, Sunday, and Federal holidays from 9 a.m. to 5 p.m. ET. If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must contact the OJP Response Center at grants(c0cirs.gov within 24 hours of the Grants.gov deadline to request approval to submit after the deadline. If an applicant has technical issues with JustGrants that prevent application submission by the deadline, the applicant must contact the OJP Response Center at grants(c-ncirs.gov within 24 hours of the JustGrants deadline to request approval to submit after the deadline. Waiver requests sent to the OJP Response Center must - • describe the technical difficulties experienced, • include a timeline of the applicant's submission efforts (e.g., date and time the error occurred, date and time of actions taken to resolve the issue and resubmit; and date and time support representatives responded), • include an attachment of the complete grant application and all the required documentation and materials,, • include the applicant's Unique Entity Identifier (UEI), and • include any SAM.gov, Grants.gov, and JustGrants Service Desk tracking numbers documenting the technical issue. Page 26 of 33 O-BJA-2023-171660 FVOA. 396 _ -Pg. 12 8 e , 4 OJP will review each waiver request and the required supporting documentation and notify the .applicant whether the request for late submission has been approved or denied. An applicant that does not provide documentation of a technical issue or that does not submit a waiver request within the required time period will be denied. For more details on the waiver process, OJP encourages applicants to review the "Experiencing Unforeseen Technical Issues" section in the OJP Grant Application Resource Guide. Application Review Information Review Criteria Merit Review Criteria Applications that meet the basic minimum requirements will be evaluated by peer reviewers on how the proposed project/program addresses the following criteria: 1. Statement of the Problem/Description of the Issue (10%) - evaluate the applicant's understanding of the program/issue to be addressed. 2. Project Design and Implementation (30%)- evaluate the adequacy of the proposal, including the goals, objectives, timelines, milestones, and deliverables. 3. Capabilities and Competencies (25%) - evaluate the applicant's administrative and technical capacity to successfully accomplish the goals and objectives. 4. Plan for Collecting the Data Required for this Solicitation's Performance Measures (5%) - evaluate the applicant's understanding of the performance data reporting requirements and the plan for collecting the required data. 5. Budget (10%) - evaluate for completeness, cost effectiveness, and allowability (e.g., reasonable, allocable, and necessary for project activities). 6. Evaluation Design (20%). - evaluate the implementation and outcome evaluation methodology and research design, as developed through the research partnership, that will provide findings related to the implementation and outcomes of the project. Other Review Criteria/Factors Other important considerations for BJA include geographic diversity, strategic priorities ( specifically including, but not limited to, those priority areas already mentioned, if applicable), available funding, past performance, and the extent to which the Budget Web -Based form accurately explains project costs that are reasonable, necessary, and otherwise allowable under federal law and applicable federal cost principles. Review Process Applications submitted under this solicitation that meet the basic minimum requirements will be evaluated for technical merit by a peer review panel(s) in accordance with OJP peer review policy and procedures using the review criteria listed above. OJP screens applications to ensure they meet the basic minimum requirements prior to conducting the peer review. Although specific requirements may vary, the following are common Page 27 of 33 O-BJA-2023-171650 Vol. 396 Pg. 129 requirements applicable to all OJP solicitations: • The application must be submitted by an eligible type of applicant. • The application must request funding within programmatic funding constraints (if applicable). • The application must be responsive to the scope of the solicitation. • The application must include all items necessary to meet the basic minimum requirements. Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant entity. Among other things to help assess whether an applicant with one or more prior federal awards has a satisfactory record of performance, integrity, and business ethics, OJP checks whether the applicant entity is listed in SAM as excluded from receiving a federal award. In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant entity that appears in the non- public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS). Important Note on FAPIIS: An applicant may review and comment on any information about its organization that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant entity. Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may consider not only peer review ratings and BJA recommendations, but also other factors as indicated in this section. Federal Award Administration Information Federal Award Notices Generally, award notifications are made by the end of the current Federal fiscal year, September 30th. See the OJP Grant Application Resource Guide for information on award notifications and instructions. Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP- approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations, including the applicable requirements referred to in the assurances and certifications executed in connection with award acceptance. For additional information on these legal requirements, see the "Administrative, National Policy, and Other Legal Requirements" section in the OJP Grant Application Resource Guide. Information Technology Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for more Page 28 of 33 O-BJA-2023-171650 130 Vol. Pg information. General information about Post -Federal Award Reporting Requirements In addition to the deliverables described in the "Program Description" section, all award recipients under this solicitation will be required to submit certain reports and data. Required'reports. Award recipients typically must submit quarterly financial reports,�semi-annual performance reports, final financial and performance reports, ,and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (in appropriate cases, OJP may require additional reports.) See the OJP Grant Application Resource Guide for additional information on specific post - award reporting requirements, including performance measure data. Federal Awarding Agency Contact(s) For OJP contact(s), contact information for Grants.gov, and contact information for JustGrants, see the solicitation cover page. Other Information Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) See the OJP Grant Application Resource Guide for information on the Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a). Provide Feedback to OJP See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP. Performance Measures https:Hbja.ojp.gov/funding/performance-measures/SPI-Measures.pdf Page 29 of 33 O-BJA-2023-171650 Vol. 396 Pg 131 Application Checklist BJA FY 2023 Smart Policing Initiative Grant Program This application checklist has been created as an aid in developing an application. For more information, -reference the OJP Application Submission Steps in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist. Pre -Application Before Registering in Grants.gov. • Acquire or renew your Entity's System Award Management (SAM) Registration Information (see OJP Grant Application Resource Guide) Register in Grants.gov • Acquire an Authorized Organization Representative (AOR) and a Grants.gov usemame and password (see OJP Grant Application Resource Guide) • Acquire AOR confirmation from the E-Business Point of Contact (E-Biz POC) (see OJP Grant Application Resource Guide) Find the Funding Opportunity • Search for the funding opportunity in Grants.gov using the opportunity number, assistance listing number, or keyword(s) • Select the correct Competition ID • Access the funding opportunity and application package (see Step 7 in the OJP Grant Application Resource Guide) • Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide • Read Important Notice: Applying for Grants in Grants.gov • Read OJP policy and guidance on conference approval, planning, and reporting available at https://www.oip.qov/funding/financialguidedoi/iii-postaward-requirements#6g3y8 (see OJP Grant Application Resource Guide) Review the Overview of Post -Award Legal Requirements • Review the "Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2023 Awards" in the OJP Funding Resource Center. Review the Scope Requirement The federal amount requested is within the allowable limit(s) of $800,000 Review Eligibility Requirement: • Review the. Eligibility section on the cover page and Eligibility Information section in the solicitation. Page 30 of 33 O-BJA-2023-171650 6 Vol. i 9 6 P9• Application Step 1 Submit the SF-424 and SF-LLL in Grants.gov • In Section 8F of the SF-424, Include the name and contact information of the individual who will complete the application In JustGrants and the SF-LLL In Grants.gov • Submit Intergovernmental Review (if applicable) Within 48 hours after the SF-424 and SF-LLL submission in Grants.gov, receive four (4) Grants.gov email notifications. • a submission receipt • a validation receipt • a grantor agency retrieval receipt • an agency tracking number assignment if no Grants.gov receipt and validation email is received, or if error notifications are received: • Contact Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5036, Grants.gov customer support, or support01grants.gov regarding technical difficulties (see OJP Grant Application Resource Guide) Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from JustGrants with login instructions. • Proceed to Application Step 2 and complete application in JustGrants Application Step 2 Submit the following information in JustGrants: Application Components • Standard Applicant information (SF-424 information from Grants.gov) • Proposal Abstract* •. Proposal Narrative* Budget and Associated Documentation • Budget Web -Based form* • Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide) • Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application. Resource Guide) • Disclosure of Process related to Executive Compensation (see OJP Grant Application Resource Guide) Page 31 of 33 O-BJA-2023-171650 133 Pg Vol. 3 Additional Application Components • Tribal Authorizing Resolution (if applicable) (see OJP Grant Application Resource Guide) • Research and Evaluation Independence and Integrity (see OJP Grant Application Resource Guide • Request and Justification for Employee Compensation; Waiver (if applicable) (see OJP Grant Application Resource Guide) • Memorandum of understanding (if applicable) • Resumes of key personnel (if applicable)' • List of procurement contracts (if applicable) • Organizational chart (if applicable) Disclosures and Assurances • Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide) • Applicant Disclosure of Duplication in Cost Items (see OJP Grant Application Resource Guide) • DOJ Certified Standard Assurances (see OJP Grant Application Resource Guide) • DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace Requirements (see OJP Grant Application Resource Guide) . Applicant Disclosure and Justification — DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide) *Note: Items designated with an asterisk must be submitted for an application to meet the basic minimum requirements review. If OJP determines that an application does not include the designated items, it will neither proceed to peer review, nor receive further consideration. Review, Certify and Submit Application in JustGrants • Any validation errors will immediately display on screen after submission. . Correct validation errors, if necessary, and then return to the "Certify and Submit" screen to submit the application. Access the Application Submission Validation Errors Quick Reference Guide for step-by-step instructions to resolve errors prior to submission. • Once the application is submitted and validated, a confirmation message will appear at the top of the page. Users will also receive a notification in the "bell" alerts confirming submission. If no JustGrants application submission confirmation email or validation is received, or if error notification is -received. • Contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Supportanusdoi.gov regarding technical difficulties. See the OJP Grant Application Resource Guide for additional information. Page 32 of 33 O-BJA-2023-171650 vol. Pg. 134 Standard Solicitation Resources OJP Grant Application Resource Guide provides guidance to assist OJP grant applicants in preparing and submitting applications for OJP funding. DOJ Grants Financial Guide serves as the primary reference manual to assist award recipients in fulfilling their fiduciary responsibility to safeguard grant funds and to ensure funds are used for the purposes for which they were awarded. It compiles a variety of laws, rules and regulations that affect the financial and administrative management of DOJ awards. This guide serves as a starting point for all award recipients and subrecipients of DOJ grants and cooperative agreements in ensuring the effective day-to-day management of awards. JustGrants Resources Website is an entryway into information about JustGrants and the grants management system itself. Through this portal both award recipients and applicants can access training resource and user support options, find frequently asked questions and sign-up for the JustGrants Update. e-newsletter. JustGrants Application Submission Training Page offers helpful information and resources on the application process. This training page includes e-leaming videos, reference guides, checklists and other resources to help applicants complete an application. Virtual Q&A Sessions are advertised here and provide opportunities for users to receive topic - specific training, direct technical assistance and support on JustGrants system functionality. Page 33 of 33 O-BJA-2023-171650 STATE OF TEXAS § COUNTY OF BRAZOS § INTERLOCAL AGREEMENT BETWEEN BRAZOS COUNTY, TEXAS AND CITY OF BRYAN AND BRAZOS COUNTY ECONOMIC DEVELOPMENT FOUNDATION, INC. THIS Dn ERLOCAL AGREEMENT is entered into on this Z day of 2023 by and between Brazos County, Texas ("County') a political subdivision of the State of T xm,- and the City of Bryan and Brazos County Economic Development Foundation, Inc. ("BBCEDF"), a Texas Transportation Code local government corporation ("Agreement'). WHEREAS, the respective participating entities are authorized by the Interlocal Cooperation Act, Texas Local Government Code Chapter 791, to enter into an agreement to perform governmental functions; and WHEREAS, the BBCEDF is in the process of negotiating the sale of approximately 200 acres of the Park, which requires relocating on oil pad site access road ownedloperated by Wildfire Energy LLC which roach is also used by the First Baptist Church of Bryan as access to the Thompson Creek Cemetery, and WHEREAS, the County's Road and Bridge Department is prepared to assist with this project by constructing the access road along the existing sewer line easement, eliminating the need to use the existing oil pad road by the church, in exchange for the BBCEDF's agreement to reimburse the cost in an amount not to exceed $300,000.00, pursuant to Texas Government Code § 791.014 and 791.028; and NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained, the Parties agree as follows: A. Property Exchange 1. BBCEDF agrees to convey a private access easement to First Baptist Church of Bryan for private access to the Thompson Creek Cemetery. B. Road Construction 1. BBCEDF grants a license to the County to construct the access road for the Thompson Creek Cemetery. 2. County agrees to build the road using its Road and Bridge Department. 3. BBCEDF agrees, within thirty (30) days of completion ofthe road, to reimburse the County for the cost of the road, an amount not to exceed $300,000.00. C. Miscellaneous 1. Severability. If any provision of this Agreement is held to be illegal, invalid or unenforceable under present or future laws effective while this Agreement is in effect, such provision shall be automatically deleted from this Agreement and the legality, validity and enforceability of the remaining provisions of this Agreement shall not be affected thereby, and in lieu of such deleted provision, there shall be vol......... :396 pgf 36 added as part of this Agreement a provision that is legal, valid and enforceable and that is as similar as possible in terms and substance as possible to the deleted provision. 2. Texas law to apply. This Agreement shall be construed under and in accordance with the laws of the State of Texas and the obligations of the parties created hereunder are performable by the parties in the City of Bryan, Texas. Venue for any litigation arising under this Agreement shall be in a court of appropriate jurisdiction in Brazos County, Texas. 3. Sole AMement. This Agreement constitutes the sole and only Agreement of the Parties hereto respecting the. subject matter covered by this Agreement, and supersedes any prior understandings or written or oral agreements between the parties. 4. Amendments. No amendment, modification or alteration of the terms hereof shall be binding unless the same shall be in writing and dated subsequent to the date hereof and duly executed by the parties hereto. 5. Rights and Remedies Cumulative. The rights and remedies provided by this Agreement are cumulative and the use of any one right or remedy by either party shall not preclude or waive its right to use any and all other legal remedies. Said rights and remedies -are provided in addition to any other rights the parties may have by law, statute, ordinance or otherwise. 6. Incorporation of Recitals. The determinations recited and declared in the preambles to this Agreement are hereby incorporated herein as part of this Agreement. 7. Intemretation. The parties acknowledge that each has had the assistance of counsel in the review of this agreement, no one party is to be deemed the author of the agreement, and ambiguities shall not be resolved against any party. The caption headings of this Agreement are for reference only and shall not affect its interpretation. This Agreement is entered into for the exclusive benefit of the parties hereto and not for any other third parties. Nothing in this Agreement, expressed or implied, is intended to confer upon any person or entity not a party to this Agreement any rights or remedies under this Agreement. 8. Duplicate Originals. The parties may execute this Agreement in duplicate originals, each of equal dignity. If the parties sign this Agreement on different dates, the later date shall be the effective date of this Agreement for all purposes. Executed this day o , 2023. B OS CO APP WRMDuane Peters, County Judge Bruce ERik . neral C CITY OF BRYAN- BRAZOS: COUNTY ECONOMIC DEVELOPMENT FOUNDATION, INC. Vol. 396 Pg. f_ in DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT BUDGETED: DOLLAR AMOUNT: ATTACHMENTS: File Name (3_equest to Write Off FY 2023.docx BRAZOS COUNTY BRYAN,TEXAS NUMBER: 4/25/2023 Request approval from the Auditor's Office to write off accounts receivables from FY 2018 - FY 2021 as uncollectible in the amount of $1,539.41. Commissioners Court 04/20/2023 False False $0.00 Description Type Write Off memo Backup Material ROB /c: Duane Peters Date County Judge Vol. 396 Fg �3� Office of the Brazos County Auditor Brazos County Courthouse 300 East 26t' Street, Suite 314 Bryan, Texas 77803 (979) 361-4350 MEMORANDUM DATE: April 20, 2023 During the monthly reconciliation of the General Fund's account receivables, it was noted that some account receivables appear uncollectible and may need to be written off. They are listed as follows: 1. $1,393.05 from a Title IVE Maintenance claim. with Texas Juvenile Justice Division from October 2019. 2. $146.36 from Title IVE Administrative claims with Texas Juvenile Justice Division for periods dating between October 2017 — December 2020. For the account receivables listed above, we feel the collectability of the amounts are highly doubtfitl. We request that Commissioner's Court consider writing off these accounts receivable. Thank you. Megan Mason Director of Accounting EVol. 3 9 6 Pg.I 3 9 V DEPARTMENT: Purchasing DATE OF COURT MEETING: ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: BRAZOS COUNTY BRYAN,TEXAS NUMBER: 4/26/2023 Approval of engineering proposal with GLS for Jones Road in the amount of $282,000.00. Commissioners Court Presley Nelson 04/20/2023 False False $0.00 ATTACHMENTS: File Name Description 619017 Jones Road Reconstruction Proposal Letter p lr ff Proposal Type Backup Material Duane Peters Date County Judge Vol ���__Pg. f 4® ARCHITECTURE • ENGINEERING ■ INTERIORS LANDSCAPE • SURVEYING LUFKIN ■ BRYAN . TYLER ■ GROESBECK Brazos County 2617 W. Hwy 21 Bryan, Texas 77803 Attn: Fred Paine, PE (via e-mail FPaine(a brazoscountytx.-gov) RE: Jones Road Reconstruction Design, Bidding and Construction Services Proposal Mr. Paine: April 19, 2023 GLS is pleased to provide a proposal. for -the proposed project. The project limits. for design and construction of Jones Road are from the City of Bryan city limits to its intersection with FM 60. The approximate length of the- improvements is 103000 LF. The improvements do not include design or modifications to the existing bridge. The alignment of the existing roadway is to be reviewed to reducelflatten existing horizontal curves in two locations. Exhibit 1 illustrates the project limits and the described re -alignment. Based on our correspondence and understanding, the scope of work to be as follows: Preliminary Engineering Prepare Preliminary Engineering Report for the project. The report will include investigations into the following areas related to the project: = • Existing Conditions and Constraints: This section will include visual observations of the project area and identify site constraints that the design will address. It also includes identifying existing land uses and utilities in the project area. A drainage analysis and narrative report will be included for major culverts. This will also include an analysis of the drainage into the existing pond within the County's right of way. The County desires to fill this pond in if the analysis shows its removal will not negatively impact the adjacent pond on private property. Brazos County requirements and associated constraints will be assessed. • Environmental Considerations: Verify if the project involves any work within the Water of the U.S. Review the National Wetlands Inventory Maps to identify _potential wetlands. Locate the project area on Federal Emergency Management Agency for work in the 100 year floodplain. • Pavement Analysis: Perform pavement analysis calculations based on the traffic count data provided by the county. A growth rate will be established based on localized growth rates and potential development of the area. • Recommendations: Proved recommendations for pavement, alignment and drainage of the proposed project • Design & Construction Schedule: Prepare anticipated schedule for design of the project and anticipated' bidding and construction schedule • Preliminary Construction Cost: Prepare preliminary opinion of probable construction cost for the project Engineering Design • Prepare construction documents for construction of paving and drainage improvements for the described project Anticipated construction sheets include the following: — Cover Sheet — Project Notes and Information Sheet — Existing Conditions & Demolition Plan Sheets — Traffic Control Plans — Project Layout Plan Alignment & Profiles of Roadway and Major Culvert Sheets Driveway Profiles Sheets Pavement Markings and Signage Plan Sheets — Erosion Control Plan Sheets Project Details Vol. ®_39B Pg. � 4 4077 CROBS PARK DRIVE • SUITE 100 ONE: 979-778-9700 BRYAN. TEXAS • 77902 ]-FAX: 938-637-6330 T.B.P.E.L.S. FIRM ENS NO. 413 T.B.P.E.LB. FIRM SURVEY NO. 10110901 T.B.A.E. FIRM NO. BR 35'1 QLS'7EXASMOM File W:16191619017 -Jones Road ReconstrucUonXDataXProposal-Cor6actl619017 Jones Road Reconstruction Proposal Letter.doc Jones Road Reconstruction — Proposal April 19, 2023 Page 2 of 2 • Prepare technical specifications • Prepare Special Conditions/Provisions • Generate cost estimates for the schematic, preliminary, and final designs. • Submittals will be provided at the 30%, 60%, 90% and Bid Ready sets Bid Phase Services • Assist with pre -bid meeting. • Answer prospective bidders' questions. • Assist with addenda, if required. • Attend bid opening. • Assist with bid proposal evaluations Construction Phase Services • Assist with pre -construction meeting. • Review construction submittals • Perform periodic, critical point inspections with field report and photos to document site visit. • Attend construction progress meetings and document discussions for distribution to applicable parties. • Assist with construction close out, • Coordinate the preparation of record drawings of "red lines' provided by contractor. • Respond to Requests for Information (RFIs). • Review change orders, if required. • Attend field meetings to address any issues that arise; document discussions/resolutions, provide plan revisions and distribute to applicable parties, if required. • Attend Final Inspection upon substantial completion of construction and assist with Punch List Items. • Attend Final Inspection upon Contractor's completion of Punch List Items. Fees The following is a breakdown of the fees for the above described scope of work: • Project Management ...... :............................................. $ 4,000.00 • Preliminary Engineering ..................................... ........ $ . 75,000,00 . • Engineering Design .................................................... $177,000.00 • Bid Phase...............................................................$ 5,000.00 • Construction Phase........................................................$ 19,000.00 • Construction Closeout and As-Builts .............................$ 2,000.00 TOTAL.....................................................................$ 282,000.00 All correspondence between the County and GLS will be documented with Procore project management software. Thank you for the opportunity. We look forward to assisting you with your project. Sincerely, John Rusk, P.E. Vice President JR/ac Vol.tl PJ42 4077 CROSS PARK DRIVE- SUfrE 100 BRYAN. TEXAS • 77H72 ONE: 97S-77697Q0 .._ - - I FAX: 979-77E�� T.S.F.E.LS. FIRM ENG N0. 413 - T.S.P.E.L..S. FIRM SURVEY NO. 1011 OSO1 File W:16191619017 - Jones Road Recoristruction\DatalProposal-Contract1619017 Jones Road Reconstruction Proposal Letter.doc • " , , "++ ; "=r«t`a to 'iv „ Mr 'r'r'"ad'+"^w'+-"*,'*' r- t rSfi* " Existing Bridge not �• ��� to be disturbed Bergin Project `�. i , " 4 AIlk 7 A � �' � F r 'gyp " � ���• �• b t , End Project r M ` it 4 Existingpond to be m fitted•by County r f R BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 4/25/2023 ITEM: Approval of Geotech/CMT Proposal with Dudley Engineering for Old Reliance Road in the amount of $108,529.00. TO: Commissioners Court FROM: Presley Nelson DATE: 04/20/2023 i FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Construction Materials Testing Services Ag e� ement Old Reliance Road Reconstruction Phase 1.pdf Proposal Backup Material RO Duane Peters Date County Judge E . 3 9 6 pg.� 4_ AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING LLC OUOLEY DUDLEY Engineering LLC (dba DUDLEY) is pleased to propose the following Agreement for providing construction materials testing services for Old Reliance Road Reconstruction Phase 1. PROJECT SUMMARY Project Name: Old Reliance Road Reconstruction Phase 1 Agreement Date: 4/19/2023 Project Location: Old Reliance Road: Bryan,TX Agreement Coordinator: Tom Anderson, EIT Client Name: Brazos County,TX Proposed Services: CMT services Client Representative: Mr. Fred Paine DUDLEY Project No.: 23-50008 Client Email: FPaine@brazoscountytx.gov Estimated Fee to Complete Project: $108,529 SCOPE OF SERVICES DUDLEY has been requested to provide a cost estimate for construction materials testing services along Old Reliance Road. The CMT services will be concentrated towards fillJsubgrade testing, asphalttesting, and concrete testing forthe project. Each of these services is outlined in more detail in Table 1 on the following page. COMPENSATION Our work will be performed on a time and materials basis invoiced at the rates indicated in the attached fee schedule and Master Agreement Based on the project information available for our review and the construction materials testing services described, we will perform the proposed scope of CMT services for an estimated cost of $108,529. We understand that there may be some redundancies and overlap of services. In these cases, we would expect the fees to be combined, thus reducing the overall cost of our services. All labor, equipment and transportation charges are billed on a portal-to-portal basis from our office. There is a two- hour minimum trip charge for all services, excluding sample pickups. Sample pickups will have a one -hour minimum trip charge.The services provided will be based on the unit rates included on the following page inTable 1. Please note that this is only a budget estimate and not a reflection of the maximum price that may be incurred. Many factors beyond our control, such as weather and the contractor's schedule, will dictate the final fee for our CMT services. ADDITIONAL PROVISIONS An electronic copy of the Agreement has been provided to you. Please retain a copy of this document for your records. Lastly, we appreciate the opportunity to work with you on this project and if you have any questions or need further information, please feel free to contact us at (979) 777-0702. AA `-: G.Taylor Stinson, P.E., M.S., Licensed Texas Engineer No.127726 Tom Anderson, E.I.T. Dudley Engineering LLC d/b/a DUDLEY Texas Engineering Firm Registration 18677 Agreement: 23-50008 Page 1 of 4 voi. 396 Pg. AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING, LLC ao Table 1. CMT Service Cost Estimate Summary ,. .. � �. -. ����_ -5�-;�'^ r ! r.� .,..•.r' dll h �. ..; l� °',"I�tH'�I?i ,g M1�'�" �� EJn,tsd��l'i III BOOMI!� IDescrip#ron o{fIl�ork ' C�J�,Ii��[kli,.uantity,(�Jnitsy lil�h CeiiientStabllizedand'iestin for iRrivewys(3ilotal) y41A_ NateszCeYsaBilj,a sen�imgfordrivewaysiiasb®enassu d#o'a aapprolm4telydveeksrvestilnatedcosfseassumed�t. �' `� *Le�3)itrips per ee �nnfl be required duringHisfimefirarn`: a.c.Y�..i`� ...n�r.�..--�k�wF1...c_-. ,.vn « r -�.,..! ._4"�# _=`-..f�_..'-a, s5az3.§,�:::�w.�a i y .a=. �___, s..-•— �� �' Support Truck 12 trips $21.90/trip $262.80 Engineering Technician 36 hr (3 hr/trip) $60/hr $2,160 Standard Proctor Sample Preparation 4 hr $75/hr $300 Standard Proctor (ASTM D698, 4-inch mold) 4tests $135/test $540 In -Place Density/Moisture Tests 36 tests $25/test $900 Molding Soil -Cement Compression Test 4tests $187.50/test $750 Cylinders (6total) Compression Soil -Cement Cylinders (6 4tests $120/test $480 total) Moisture Content Tests 48 tests $10/tests $480 Project Manager 11 hrs $90/hour $990 Task iA Totat ,.- s�W ali Tasq - Cement Stablliaed 5afiENT--.esHngAfor Culvert Crossings (6}}tota!) ' ;� . xt, ..� b" � � � ,' _ _ otake ofes Cem�entsfa ,ihzed sandtestmg�fprculvertcros�ings has beenassumedt appro'�imately 4 weeks: The estimated costsf,�avaassuinecl �` :.� 'r»,.�'�Eay.:n . _;u^z�.z ;§.3._,r_,_�.=.c_ _ .y.-v' r».-a:n.e ,vc�3'kw, >�'- �,., .,.�,.��. n �., -�S .I�'s�u°�•'-��` _ .r _ _. -�-2. " - Support Truck 18 trips $21.90/trip $394.20 Engineering Technician 90 fir (5 hr/trip) $60/hr $5,400 Standard Proctor Sample Preparation 2 hr $75/hr $150 Standard Proctor (ASTM D698, 4-Inch mold) 2tests $135/test $270 In -Place Density/Moisture Tests 190 tests $25/test $4.750 Molding Soil -Cement Compression Test 6tests $187.50/test $1,125 Cylinders (6 total) Compression Soil -Cement Cylinders (6 6tests $120/test $720 total) Moisture Content Tests 72 tests $10/tests $720 Project Manager 17 hrs $90/hour $1,530 Task 1�7otal 0 x �� { $15,059 20� s TIMW]C S ade Tres irl fob proposed i W Taking z w { Netes Proo d sand tat#iirxedxsu6g a te�tiPgrhas beef to}take appraxima week"� gIT600- eF+rat assumed _ {f Support Truck 2tr1ps $21.90/trlp $43.80 Engineering Technician 6 hr (3 hr/trip) $60/hr $360 Standard Proctor Sample Preparation 2 hours $75/hr $150 Standard Proctor (ASTM D698, 4-Inch mold) 2tests $135/test $270 In -Place Density/Moisture Tests 5 tests $25/test $125 Optimum Llme/Cement Content 2tests $180/test $360 Lime -soil gradation 4 tests $25/test $125 Project Manager 2 hrs $90/hour $180 ,k '" Tasit lC Total _ 3 _ F— _il5 ' $1,588 L y Agreement: 23-50008 Page 2of4 Vol. 396 96 PgI 46 AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES DUDLEY ENGINEERING, LLC !P -'- f" w o 4 "; I A -6 A Ili ail all z Support Truck (Concrete Pours) 18 trips $21,90/trip $394.20 Support Truck (Cylinder Pick -Up) 18 trips $21.90/trip $894.20 Senior Engineering Technician (Concrete Pours) 54 hr (3 hr/trip) $751hr $4,050 Engineering Technician (Cylinder Pick -Up) 18 hr 0 hr/trip) $601hr $1,080 Casting Cylinders (5 per set) 18 sets $75/set $1,350 Air Content & Slump 18 tests $401test $720 Compression of Cylinders (4 per set) 18 sets $601set $1,080 Project Manager 20.5 hrs $901hour $1.845 M N w P, rjg,�Mfce AIN, 00 9 p, U Support Truck 10 trips $21.90/trip $219 Senior Engineering Technician 20 hr (2 hr/trip) $751hr $1,500 Sample Preparation 8 hr $751hr $600 Proctor (Tex-1 14-E, Part 1) 8 tests $1701test $1,360 Moisture Content Tests 82 tests $10/test $320 In -Place Density/Moisture Tests 30tests $251test $750 Project Manager 8 hrs $901hour $720 N R �i:NIH R Task3 Reclaimed Asphaltic Concet�ea 0 S RUM NOW- Notes Assume7lesUn�i11 be " A I0700..]A NA041' W�ff SupporTruck (Initial Depth Checks) 4 trips $21.90/trip $87.60 Engineering Technician (Initial Depth Checks) 12 hr (8 hr/trip) $601hr $720 Initial Depth Checks 45 tests $101test $450 Sample Preparation 12 hr $751hr $900 Tex-120-E, Part 11 4 tests $425[test $1.700 Tex-1 I 3-E 4 tests $21 01test $840 Moisture Content Tests 48 tests $101test $480 Support Truck (In -Place Moisture/Density Testing) 10trIps $21.90/trip $219 In -Place Density/Moisture Tests 45 tests $25/test $1,125 Final Depth Checks 45tests $10/test $450 Engineering Technician (in -Place Moisture/Density Testing) 30 hr (3 hr/trip) $601hr $1,800 Molding cement treated base 10 tests $150/test $1,500 Compression cement treated base 10 tests $801test $800 Moisture Content Tests 60 tests $101test $600 Project Manager 26 hrs $901hour $2.340 ae.]!T, naz�_ q�k ..... . .. . . J-25 - 60 Agreement 23-50008 Page 3 of 4 A Ix 0 Vol. 3 9 6 Pg. � AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES !gip IDUDLEY ENGINEERING, LLC t - HEM f.i-i . . .......... inim Support Truck 2trips $21.901trip $4&80 Engineering Technician 8hr $601hr $480 Hamburg Wheel Tracking 2 tests $6001test $1,200 Project Manager 2 hrs $901hour $180 ...... . ... w ... . ........ ...... ....... . . . . . . ...... . ....... .. . 1-T .. . . ...... - Mal !PSI g Support Truck 2trips $501trip $100 Engineering Technician 8 hr (4 hr/trip) $601hr $480 Aggregate Correction Factor 2 tests $6901hr $1,380 ........... - . . . ... ..... Task dB TotalN :0 4N jj,!IRMA�, N Ni take approxipiately d:weeks fo com lets 8hd that ons (4 do er da ui116 ire wire Support Truck 20trips $21.901trip $438 Senior Engineering Technician 120 hr (6 hr/trip) $75/hr $9.000 HMAC Field Density 150tests $251test $3,750 Sieve Analysis 48 tests $501test $2,400 Bulk Specific Gravity 48 tests $501test $2,400 Asphalt Content 48 tests $125/test $6,000 Theoretical Max Specific Gravity 96 tests $70/test $6,720 Laboratory Manager 22 hrs $901hr $1,980 i! HEMP: .-T C Total—, 2 ask ...... . ... — n EF. 2F 2L d. !1IN Support Truck 20 trips $21.901trip $438 Engineering Technician 65 hr $60/hr $3,900 Asphalt Coring Equipment 65 hr $45/hr $2,90 Air Voids 48 tests $501test $2,400 Core Thickness 212 tests $251test $5,300 Backfilling Core Holes 212 tests $10/test $2,120 Laboratory Manager 11 hrs $90/hr $NO 'Task'10 otal Ulm - MEN* ........... ........... ....... 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WC9T't3 . & ; -5. 4s 5CC P4'Bm'1YJ Gsu'M1.11CFwCRau311NA67'oH _ - 15bd3olYfdC - - '3NN/a aillNrtp lS3'}dmilWJo39t31Y3 Mot SSmTX1 NA1Haft3d3?Ydltll coal .. t mCt@3iY: PLf Stow 1DsWSW uuynd WmCo:l .. ACB:S Y,.,GW6Si mm _ COBS 3%DM k DCStL211 LZtt i a6Wi v WSSS R✓ag LSAA5 �> ma9'P 16t't `fe ft1UC'IMKot•MG •::a*t DrM4iR' pn mttip S <� ES -•mS1 ollmY3TB 7P3NIN14 LGOb30 RN30 .3H+Ma"lls AINN41tC'1530NMI5VJ03M1[3%!m 6rASTl'J mlwH 3d3Yddlm CWI nRAH %Wd ' L P-9 fry ird - W ft9m 19m 6Kff �t4°W°7i He .tBi*J 1SS • .a36rCt r'�at$acwd wMYspp;3 :SQL9SP -.. msfi C>APl ar?�H7F3i t- �" i.:mN9'9tf i@9tt Wnno'noN $koM aA45t 1DZ30atZYWO .«:ffiZ6L'ift , ,. � .n'SLlP CL•M9:'w9mlcntnt32gatf3lflnis umd3Ctifrp - -3mNWE U(IIMtC 1S3'JtPl t57J C3mAl13lYtDt Sfdt73r:3 NDih91i#3XddiM Cmt t _ TamDsfaWr REQUEST FOR BID BID NO.23-096 OILS & LUBRICANTS SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, February 21, 2023, 2:00pm CST TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: PetroChoice LLC By (Print): Luke Fuchs Title: TSM Physical Address: 1660 FM 389 Brenham, Texas 77833 Mailing Address: 640 Freedom Business Ctr Dr Ste 400 King OF Prussia, PA, 19406-1332 Telephone: 979 277 2033 Fax: E-Mail: Ifuchs@petrochoice.com Vol. 3 9 6 Pg. ] 5 () - Page 2 of 23 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, February 21, 2023 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID 1. Bids are solicited for products and services of Oils and Lubricants for Brazos County set forth in this bid request for one (1) year period beginning April 1, 2023 through March 31, 2024 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. COMMISSIONERS COURT — The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid -request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Vol. 396 Pg. 151 Page 3 of 23 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos. County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 396 152 E . P9- Page 4 of 23 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by tele hone fax or any other means of rapid dispatch, nor will a bid be considered H submitted to any other person or department other than speciecally instructed. Bids not received _prior to the expressed date -and time listed in this bid will be reiected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide voi. 3 9 6 Pg. f 5 3 Page 5 of 23 Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tX.us/whatsnew/elf info_form1295.1itin for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (hg s://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the -- 154 Vol. Pg. Page 6 of 23 same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. Page 7 of 23 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. Page 8 of 23 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout.the Project and warranty term. C. SPECIAL PROVISIONS 1. Brazos County reserves the right to request additional samples of products listed in the bid at any time. If a sample request is made after bids and original samples are received, additional samples requested shall be received within five (5) working days of the request. 2. All prices shall include freight. Deliveries will be F.O.B. Brazos County (INSIDE DELIVERY), Bryan, Texas, on regular working days of Brazos County, and between the hours of 8:00 AM and 3:30 PM, Monday through Friday. Delivery addresses may also include, but are not limited to, the following: a. Brazos County Road and Bridge Department 2617 West Highway 21 Bryan, TX 77803 b. Brazos County Fleet Maintenance Department 1601 Louis St. Bryan, TX 77803 3. Contractor must indicate how long it will take -after receipt of purchase order, for delivery of products to be made to the requesting department. All prices quoted in Section G shall include delivery costs. 4. Contractor will be required to notify the Fleet Director in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 5. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 6. Quantities listed are estimated for tabulation purposes only and are not guaranteed minimums. 7. Bid will be awarded by either individual item or total cost, dependent upon which would be most cost effective to the County. Vol. 3 U 0 pg 15 7 Page 9 of 23 8. Contractor shall provide sample of each item specified in Section F Specifications, for evaluation of quality. Samples shall be prepared in accordance with the specification here- in with the exception of artwork. Brazos County reserves the right to decide if items offered are equivalent to that specified. Brazos County decision will be final. 9. All samples shall be submitted with the bid prior to the bid opening. It is requested that the vendor submit three (3) samples of each item being quoted in order for the Brazos County to test the products in different areas. Failure to submit the requested samples may result in a disqualification of the bid turned in. 10. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). 11. Brazos County reserves the right to request additional samples of products listed in the bid at any time. If a sample request is made after bids and original samples are received, additional samples requested shall be received within five (5) working days of the request. 12. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 13. Contractor will be required to maintain proper permits to operate on Brazos County roads and/or property. 14. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. Vol. 396 Pg. Page 10 of 23 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. EVol 9 6 PgJ-5-9, Page 11 of 23 E. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: Far South Mining LLC Contact: Brandon Tausch Phone: 210 837 0105 Email: —Bra ndon(cD_farsouthmining.com Company/Entity: Drilling ETC Contact: Debbie Hidalgo Phone: 210 701 7050 Email: accounting(Mdrillingetc.com Company/Entitr J & P Paving LLC Contact: Ashley De La Rosa Phone: 210 648 4708 Email: ashley@ j-ppaving.com 9 6 Pg VolE - L&a Page 12 of 23 F. SPECIFICATIONS All specifications listed below are to be considered minimums standards for the types of lubricants Brazos County requires. Brazos County requires premium major name brands that could include but are not limited to the examples listed below. EXAMPLES OF MUOR NAME BRANDS ARE: MYSTIC TEXACO URSO SUPER PLUS CHEVRON DELO 400 DOUBLE CIRCLE 30 GULF SUPER DUTY 30 MOBILE TRANS HD30 Notice to Bidders Concerning Examples: Any example shown is listed to show the quality of the product Brazos County desires to purchase. 1. MOTOR OIL 15W-40. Approved A.P.I. CK-4 Motor Oil for , heavy duty engines, naturally aspirated, turbocharged gasoline, and_diesel engines. Meets MTL-L-46152D and MIL-L-2104E specifications. Approved Cummins NTC-400 test. Approved Mack T12- EO-0 Premium Plus test and Caterpillar TO-2 test. Also approved A.P.I. CD/CD-H except Detroit Diesel 149 engines. ECF-2 and ECF-3 — International Harvester CI-4. 2. SYNTHETIC BLEND MOTOR OIL BOTH 5W-20, 5W-30, AND OW-20. Approved A.P.I. service classification- SN, ILSAC GF-5 Motor OR for all gas engines used in Ford, Chrysler, and GM. 3. FULL SYNTHETIC MOTOR OIL OW-20 DEXOS. API Service Classification — SP, SN PLUS, SN, ILSAC GF-6A Chrysler MS-11999, MS-12007, MS-12015, MS-6395-S Resource Conserving Ford Motor Company - WSS-M2C945-A, WSS-M2C946-A General Motors — dexos 1. 4. TRACTOR HYDRAULIC FLUID. Multi -functional tractor hydraulic fluid recommended for use in most hydraulic systems, transmissions, and final drive applications in tractors. Also used as a power steering fluid if so equipped. Approved John Deere Quatrol-J20A/B; Hy -Guard J14 B/C, Type 303; Dennison JF-1, JF-2; Eaton Hydraulics; Sperry -Vickers I-286-S, M-2950-S; Sunstrand Hydraulic Transmission Fluid; Allison C- 3; Caterpillar TO-4; JI Case MS-1204-07; International Harvester B-6, Hy-tran, API CF- 4/SG, CE/SG or. CD/SG. 5. EQUIPMENT HYDRAULIC FLUID. Multi -functional tractor hydraulic fluid recommended for use in most hydraulic systems AW ISO 46 AGMAI/Dension HF.0/HF.2. 6. EQUIPMENT HYDRAULIC FLUID. Multi -functional tractor hydraulic fluid recommended for most hydraulic systems AW ISO 68. Vol. , 3 9 6 Pg. 1 61 r Page 13 of 23 7. DIRECT DRIVE 50 WEIGHT TRANSMISSION FLUID. Power shift, direct drive, and transmission 50 weight. A.P.I. approved for Caterpillar power shift transmissions that meets TO-4 specifications. 8. UNIVERSAL GEAR LUBRICANT. Approved A. P.I. SAE-85-140, GL-5, GL-4, M1L- L-2105C, and D used in differentials, transmissions, planetary, and, other gear cases where extreme pressure protection is required. 9. FULL SYNTHETIC GEAR LUBE (80 W-140). A.P.I. Service Classification — GL-5, MT-1. 10. AUTOMATIC TRANSMISSION FLUID. Multipurpose ATF used in most automatic transmissions calling for Dextron III and Mercon ATF approved fluids. Approved Ford M2C138CJ and N2C166H; Allison C-3, TO-2; Daimler-Benz Sheet 236.6. Dyed red for identification. 11. SYNTHETIC AUTOMATIC TRANSMISSION FLUID. Approved synthetic automatic transmission fluid meeting Allison TES 295. 12. UNIVERSAL GLOBAL SYNTHETIC MULTI- VEHICLE ATF. Full synthetic automatic transmission fluid approved to be used in a wide variety of applications including most General Motors, Ford, Chrysler, Toyota/Lexus, Nissan/Infiniti, Isuzu, and most other car and light truck brands just to name a few. Suitable for use applications include; Chrysler 7176-E, ATF +3, +4, Ford Mercon V, Mercon LV, GM 9986195, Strasbourg, 12378515, Dexron II, H-E, III, BIG, ME, VI. 13. DEISEL EXHAUST FLUID 2.5 GALLON JUG. 14. MULTIPURPOSE LITHIUM GREASE #2 CARTRIDGE TUBES 10/CASE. Premium quality Lithium 12-Hydroxysterate grease with molybdenum disulfide and extreme pressure additives. Dropping point ASTM D2264 at 500-530 degrees. Timken OK Load, lbs. ASTM D2509 60 lbs. NLGI Grade 2. 15. EQUIPMENT Oil sampling shall be available. Samples will include diesel engine oil, transmission oil, hydraulic oil, and various gearbox oils. 16. WASTE Oil removal and/or pickup shall be available. 17. USED Oil filter removal and or pickup shall be available. Vol. - 396 pl. 64_ Page 14 of 23 G. QUOTATION The following quantities are estimates of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices and extensions that are firm for the entire period of this contract. Any proposals received indicating an escalator clause shall be considered non -responsive. Item # Estimated Description Price Quantity MOTOR OIL:15W — 40 55 GAL. DRUM UNIT PRICE PER 55 GALLON $ DRUM: 619.44 1 1000 GALLONS TOTAL EXTENDED COST USING ESTIMATED $ QUANTITY: 11,262.55 BRAND NAME: DPLX 21 C Dezol 15w40 DRUM DEPOSIT: $ N/C SYNTHETIC BLEND MOTOR OIL: 5W - 20 55 GAL. DRUM UNIT PRICE PER 55 GALLON $ DRUM: 540.56 2 1000 GALLONS TOTAL EXTENDED COST $ USING ESTIMATED QUANTITY: 9,830 BRAND NAME: Medallion Plus SB 5w20 DRUM DEPOSIT: 2;/� SYNTHETIC BLEND MOTOR OIL: 5W - 30 55 GAL. DRUM UNIT PRICE PER 55 GALLON $ DRUM: 514.25 3 1000 GALLONS TOTAL EXTENDED COST $ USING ESTIMATED QUANTITY: 9,350 BRAND NAME: Medallion Plus SB 5w30 Vol. 2 9 G Pg. 16 36 3 Page 15 of 23 DRUM DEPOSIT: $ N/C FULL SYNTHETIC MOTOR OIL: OW - 20 55 GAL. DRUM UNIT PRICE PER 55 GALLON $ DRUM: 702.63 4 1000 GALLONS TOTAL EXTENDED COST $ USING ESTIMATED QUANTITY: 12,780 BRAND NAME: Medallion Plus Dexos Ow20 DRUM DEPOSIT: $ N/C TRACTOR HYDRAULIC FLUID: SAE IOW 55 GAL. DRUM UNIT PRICE PER 55 GALLON $ 5 1000 GALLONS DRUM: 10.38 TOTAL EXTENDED COST $ USING ESTIMATED QUANTITY: 10,380 BRAND NAME: DPLX 21 C Premium Trac and DRUM DEPOSIT: $ N/C TRACTOR HYDRAULIC FLUID: SAE 1OW 5 GAL. PAIL UNIT PRICE PER 5 GALLON $ PAIL' 59.19 6 75 GALLONS TOTAL EXTENDED COST $ USING ESTIMATED QUANTITY: 885.85 BRAND NAME: DPLX 21 C Premium Tracgard DRUM DEPOSIT: $ N/C EQUIPMENT HYDRAULIC FLUID: AW ISO 46 55 GAL. DRUM Vol. Pg.164 Page 16 of 23 UNIT PRICE PER 55 GALLON $ DRUM: 481.25 TOTAL EXTENDED COST $ 7 500 GALLONS USING ESTIMATED QUANTITY: 4,375.00 BRAND NAME: DPLX 21 C H dra 1000 ISO 46 DRUM DEPOSIT: $ N/C EQUIPMENT HYDRAULIC FLUID: AW ISO 68 55 GALLON DRUM UNIT PRICE PER 55 $ 8 500 GALLONS- GALLON DRUM 506.69 TOTAL EXTENDED COST $ USING ESTIMATED QUANTITY: 4606.27 BRAND NAME: DPLX 21 C Hydra 1000 ISO 68 PALLET DEPOSIT: $ N/C TRANSNIISSION FLUID: DIRECT DRIVE WEIGHT T.04 50 W 55 GAL. DRUM UNIT PRICE PER 55 GALLON $ DRUM: 732.25 9 750 GALLONS TOTAL EXTENDED COST $ USING ESTIMATED QUANTITY: 9985.23 BRAND NAME: DPLX 21 C TO-4 50WT. DRUM DEPOSIT: N/C UNIVERSAL GEAR LUBRICANT: SAE 85-14OW GL516 GALLON KEG Vol. Pg. - Page 17 of 23 UNIT PRICE PER 16 GALLON $ KEG: 239.20 TOTAL EXTENDED COST $ 10 250 GALLONS USING ESTIMATED QUANTITY: 3737.50 BRAND NAME: DPLX 21 C Rigel 85w140 - DRUM DEPOSIT: $ N/C UNIVERSAL GEAR LUBRICANT: SAE 85-140W GL5 5 GALLON PAILS UNIT PRICE PER 5 GALLON $ PAILS: 78.06 11 15 PAILS TOTAL EXTENDED COST $ USING ESTIMATED QUANTITY: 1170.90 BRAND NAME: DPLX 21 C Ric el 85w140 DRUM DEPOSIT: $ N/C FULL SYNTHETIC GEAR LUBRICANT: 80W -14016 GALLON KEG UNIT PRICE PER 16 GALLON $ KEG: 12 250 GALLONS 483.80 TOTAL EXTENDED COST $ USING ESTIMATED QUANTITY: 7560.00 BRAND NAME: DPLX 21 C Synzol 80w140 DRUM DEPOSIT: $ N/C AUTOMATIC TRANSMISSION FLUID: DEXTRON IIIIMERCON ATF 55 GALLON DRUM UNIT PRICE PER 55 GALLON $ DRUM: 538.88 13 300 GALLONS TOTAL EXTENDED COST $ USING ESTIMATED QUANTITY: 2936.35 vol�. 3 9 6 pg 166 Page 18 of 23 BRAND NAME: Medallion Plus MP ATF DRUM DEPOSIT: $ N/C SYNTHETIC AUTOMATIC TRANSMISSION FLUID: TES 295 FLUID 55 GALLON DRUM UNIT PRICE PER 55 GALLON $ DRUM: 1372.46 14 300 GALLONS TOTAL EXTENDED COST $ USING ESTIMATED QUANTITY: 7486.05 BRAND NAME: DPLX 21C S nzol HD ATF DRUM DEPOSIT: $ N/C MULTI -VEHICLE FULL SYNTHETIC: ATF 55 GALLON DRUM UNIT PRICE PER 55 GALLON $ DRUM: 795.44 15 300 GALLONS TOTAL EXTENDED COST $ USING ESTIMATED QUANTITY: 4338.76 BRAND NAME: Medallion Plus Global ATF DRUM DEPOSIT: $ J N/C DIESEL EXHAUST FLUID 2.5 GALLON JUG UNIT PRICE PER 2.5 GALLON $ JUG: 11.19 TOTAL EXTENDED COST $ 16 650(2.5 USING ESTIMATED GALLON JUGS) QUANTITY: 7273.50 BRAND NAME: Blue Sky DEF PALLET DEPOSIT: $ N/C MULTIPURPOSE GREASE -CARTRIDGE TUBE UNIT PRICE PER GALLON: $ 29.44 per 10 tube ase Vol. 396 Pg167 Page 19 of 23 TOTAL EXTENDED COST $ USING ESTIMATED 17 85 CASES QUANTITY: 2505.40 BRAND NAME: DPLX 21 C Hi Tac DRUM DEPOSIT: $ N/C EQUIPMENT OIL SAMPLING: DIESEL ENGINE OIL $ . N/C 18 TRANSMISSION OIL $ N/C HYDRAULIC OIL $ N/C GEARBOX OIL (VARIOUS) $ N/C IS WASTE OIL REMOVAL/PICK UP AN OPTION? (CIRCLE ONE) YES/ 19 IF YES, WHAT IS THE COST? $ N/C IS USED OIL FILTER REMOVAL/PICK UP AN OPTION? (CIRCLE ONE) s 20 IF YES, WHAT IS THE COST? $ N/C E 3 9 6 pg. f 6 Page 20 of 23 H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. S. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title (Owner, Officer, Director, Manager, Etc.) David Villalobos Regional Sales Manager Gary Parkos Sr VP Sales Jose Carlos Ra acci CEO of Petrochoice 396� Pg. 16 Page 21 of 23 I. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov.The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract.The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2271: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. Company Name: PetroChoice LLC Authorized Company Representative: Luke Fuchs Address: 1660 FM 389 Date: 29M -211 D 23 Contract #: 23-096 Vol. 3 9 � Pg. s.�- Page 22 of 23 J. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not been Signed By: to any other vendor prior to the official opening of this bid. Typed Name: Luke Fuchs Company Name: PetroChoice LLC Phone: 979 277 2033 Mailing Address: 1660 FM 389 Brenham Texas 77835 Email Address: ifuchs@petrochoice.com Vendor Tax Identification Number: 36-4831137 Title: TSM END OF BID REQUEST NO.23-096 OILS & LUBRICANTS By signing below, Brazos County agrees that this bid, 23-096 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and conditions co in. By: Brazos County Commissioner's Court: ` vj4m C- fi E cas COL I my Date: Attest: Brazos Coln y Clerk: 2 11� Lt Vol. 396 P9 __f.- Page 23 of 23 The following items should be completed and included in your, bid submission. Failure to include these items will disqualify your bid. ❑ References (Section E) ❑ Quotation (Section G) ❑ V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section H) ❑ Legislative Certifications (Section I) ❑ All Addendums (if applicable) ❑ Certification of Bid (Section J) J� c Vol. 3 9 6 Pg. - AMENDMENT OF CIP 23-626 The parties to this AGREE TO THE AMENDMENT to Contract CIP 23-526 (°Amendment°) are Brazos County, a political subdivision of the State of Texas and Stanley Convergent Security Solutions, now known as Securitas Holdings, Inc °-(°Vendor°). WHEREAS, Stanley Convergent Security Solutions has changed its legal business name to "Securitas Holdings, Inc" and . WHEREAS, Vendor shall continue being responsible for the discharge or performance of any duties or obligations to be performed or discharged under the Contract by the Vendor during the term of . the Contract; and NOW, THEREFORE, for the good and valuable consideration stated herein, Purchaser and Vendor agree as follows: 1. Vendor hereby accepts and agrees to perform all the duties and obligations to be performed under the Contract to the same extent as it previously entered prior to its name change. 2. For the Purposes of this amendment the only change to the original contract is the name of the Vendor. Vendor agrees and confirms that no other changes have been made. Vendor represents that it is the same entity that entered the original contract and agrees to be legally held responsible for all terms contained in the original contract just as it would be if it had entered the original contract under the name of °Stanley Convergent Security Solutions." EXECUTED this OCS day of 20693(°Effective Date") BRAZOS COUNTY, a poll cal subdiv n of the St Duane Peters, County Judge VENDOR: Securitas Holdings, Inc. By: 704S44, %twit, Name: Marc Turner Title: 4117/23 BRAZOS .COUNTY COURTHOUSE INTERCOM SYSTEM UPGRADE SERVICE .CONTRACT' BRAZOS COUNTY PURCHASING DEPT. 200 $. Texas Ave., Ste.=352 Contract No. CIP 23-526 Bryan, Texas 77863 Page 1 of 11 Pages Telephone (97.9) 361-4292 GENERAL REQUIREMENT FOR CONTRACT I, -as a duly authorized representative of w&w C rYAQ eA . ka r;k "Contractor" willingly attest to perform (or deliver) as per Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. PROJECT .TIMELINE. Project will start upon'receiving purchase order and will -be completed by September 30, 2023. PREVAILING WAGES RATES The Contractor shall be responsible for following all provisions of Chapter 2258 of the Government Code relating to the payment of prevailing wages. The wage rates, to be used are included in Exhibit B attached. A Contractor or subcontractor who violates this section shall pay Brazos County $60 for each worker employed for each .calendar day or part of the day the worker is paid less than the wage rates stipulated in Exhibit B. ASSIGNMENT The`successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should, there be_ a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached .with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis, of LOWEST AND BEST OFFER in accordance with the laws,, of the State ;of Texas, to waive any formality or irregularity, to make, awards to more than one offeror, to reject any or all bids. The County reserves the right to. accept or reject in part or in whole, any 1Qs submitted; and to waive any technicalities for the best'interest of the County. BIDDERS" RESPONSIBILITY It. is the bidder's sole -responsibility to print and review all .pages of the bid document, attachments, questions and resp6pses, .addenda, and special notices. The Certification of Bid Form must be completed to includc4ufl, firm name, mailing address, telephone number., email address, Vendor Tax Identification number and signed by an authorized representative of -the firm. Failure to provide signature on the Certification ofBid Form renders bid non -responsive. Failure to complete the, submission of All required forms, including but not limited to the Reference Page; House -Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified form"s or documents may be grounds for rejection of entire bid. By subm.tting a response to this solicitation; the: bidder agrees to comply with HB 1295, Government Code 2251.908. Bidder agrees to provide Brazos Vol. 396 Pg.11.11— V Contract No. 23-526 DFIAZOS, CQUNTY, TEXAS Pagel of 11 Pages County the "Certificate of Interested Parties' Form 1295 as required; pending, award, renewal, amended or extended contract. Visit httpss//ethics staie focus/whatsneNv/elf_info form-1295.1it n for more information. In the event of a needed change in the specifications sent to "the_ bidder, it is understood that all the foregoing terms shall apply to the addendum_ or. addenda. CONTRACT OBLIGATION Brazos CounN'Commissioners Court must award the contract and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts. shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only, Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. HOLD HARMLESS AGREEMENT Contractor; the'succes5fiil offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance:. Contractor shall procure- and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a mininium, public liability, and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be .provided_ to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole 'discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery, ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions. to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the, contractor's cost in providing the services anticipated by thus contract such change may be treated as a new facility and the procedures provided.for in this section may be followed in determining an•appropndte, price. In the event Brazos County wishes 'to .add other locations to a group under'the contract, a quotation will be solicited from the incumbent :contractor in good standing for'the group in which the, new location is appropriately situated. Vol. pj 7 5 E 79 � Contract No. 23-526 BRAZOS COUNTY; TEXAS Page 3 of 11 Pages In the event Brazos County shall sell, vacate, abandon,. or otherwise dispose or terminate a'location to which the contract applies, all existing contracts for services applicable,to such location,, the portion of this contract 'that -appl es- to such locations is terminated. All remaining portions, of the contract will -remain intact. Brazos County will'erideavor to give the contractor written notice of such termination of locations,a minimum of thirty (30) days in advance.. SUBCONTRACTING Any subcontracting must be approved prior to. commencement'of the Contract by Brazos County. INVOICES &. PAYMENTS Payments to. contractors will, not be, made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/oris otherwise incorrect, shall be corrected by the contractor. Brazos Count- will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided .by the contractor in 'completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. When multiple deliveries and/or services are required, the .contractor may invoice following each delivery or performance of service and.Brazos County will -pay on invoice with in thirty ,(30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The contractor will provide an invoice, for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and ,all payments made :for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must, be on file with Brazos County Auditor's once.. Failure to. provide this: information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive. No price changes, additions, or subsequent qualifications will be, honored during. the course -of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage, and other charges are to be prepaid by the contractor and included'.in the bid prices. If there are any additional -charges of any .kind, -other than those mentioned above, specified or unspecified,. offeror MUST indicate the items required and attendant costs. or forfeit the right -to payment far such items. Where- unit pricing and extended pricing differ, unit pricing prevails. TABS Brazos County is exempt ,from all federal excise, state. and local taxes unless otherwise stated in this contract. Brazos County ,claims exemption from all sales and/or use, taxes' under Texas Tax Code g,1-51.309, as amended. Texas Limited Sales. Tax Exemption Certificates will be fdrnished upon written request to Brazos,County Purchasing Agent. F 1. 3 9 Pg. _ -�-- Contract No. 23-526 BRAZOS COUNTY, TEXAS Page 4 of 11 Pages GOVERNING FORMS In the event of any conflict .of interpretation of any part of "this overall,x6ntract., Brazos County's interpretation shall govern. In the 'event of a conflict between; the terms, conditions, provisions, and specifications, of this contract and any other terms,conditions, provisions, and specifications provided by the contractor; the terns 'of this contract shall supd .§ede. GOVERNING LAW AND VENUE This bid solicitation is,g6vemed by the- laws of thd'State of Texas, specifically., the competitive bidding requirements of the County Purchasing, Act, Texas Local "Government Code, §262.021 el seq., as amended. Offerors shall comply With all ap plipablle federal, state and local laws and regulations. Offeror is further advised that these. requirements shall be fully ly governed by the laws of the State of Texas and that trazos.'County may request and rely on advice, decisions. and Opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised .they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. Thi's law requires persons desiring to do'business with the County to discloseanygifts that have an aggregate value in excess of $250.00 given to any employeeofthe County, County Official to the County Official's family members,, or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) Month period, The disclosure questionnaire must be filed with ;the Brazos County Clerk. Refer to Texas. Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is .a .government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the. contrary.. COMPLIANCE WITH LAW The Contractor's work and materials shall comply with all state. and federal laws, municipal ordinances, regulations, and direction's of inspectors appointed by proper authorities having jurisdiction. The Contractor shall, perform and require all subcontractors to perform tan he work in accordance With applicable -laws, codes, es, ordinances, acid regulations of the State of Texas and the United States and in 'compliance with OSHA and other laws as they apply to its employees. In the. event any of -the conditions of the specifications violate, the code fdr any industry, then such'c6de conditions shall prevail. The Contractor shall foll 'w all applicable state and federal laws, municipal ordinances, and guidelines concerning -soil erosion and sediment control throughout the Project and warranty term. DISQUALIFICATION OF OFFEROR Upon signing-,Ahis,.contract, an offeror offering to sell supplies, materials, services, or equipment -to Brazos Coov,ce,rtifies that the offeror has, hot,' violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01., et, seq,,as amended., or the federal , antitrust laws-, and, has not communicated directly .or indirectly the bid made to any competitor or any other person engaged in such line of business: Any or, all bids maybe -rejected if Brazos Cbuniity belieVesthat collusion exists among the offerors. Bids inwhich the_prices are obyiouslyunbalanced may be rejected. Requests to withdraw a. submitted bid or Pro subject to the approval 'Al'of the Purchasing Agent OroY Vol. 3 9 6 Pg. L Contract No. 23-526 BRAZOS COUNTY, TEXAS Page 5 of I l Pages SEVERABILITY Tf- any section, subsection, paragraph, sentence, clause, phrase,, or word of these requirements or the specifications shall be held invalid, such holding `shall not, affect the :remaining portions of these requirements: and the specifications and, it is hereby declared that such remaining, portions would have been .included in. these requirements and the specifications, as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall 'be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be. made on :the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County`s satisfaction ,and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence.from a reputable insurance company or companies with an A.M. .Best Rating of AA (such companies'to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the contractor°is covered by the, insurance as follows: (1) $tatutoiy Workers Compensation Insurance With Employers Liability Insurance in the. amount of $1,000,000. In the event any work is sublet, the contractor shall require the subcontractor similarly `to provide `the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.0.11) (2) Commercial General Liability Insurance with a.$ 1.,000,000 Combined Single Limit.. The policy shall be- on the 'Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos _County as :an additional insured. Waiver of subrogation is required.. No. claims made policies will be .acceptable without prior approval by Commissioners Court/Risk Management. (3) Automobile Public",Liability Insurance with a $1;000,000 Combined Single 'Limit, in all self Vol. Pg. 17 3 BRAZOS COUN' TY, TEXAS Contract=No. 23-526 Page 6 of 11• Pages propelled vehicles used'in connection with.the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to .Brazos County shall contain a provision. that coverage under such -policies shall not -be canceled or materially changed until of least 30 days. prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and. statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers' and limitations of warranties; disclaimers and limitations of liability for damages'; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; .limitations.of periods to'bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of .third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality. (collectively, the "Limitations"). Any contract terms °and conditions 'related to. the Limitations will not be binding on Brazos County except to the .extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos .County responsible for the payment of compensation and/or any benefits for contractor including. Health, property, motor vehicle, workers' compensation, disability; death, and dismemberment insurance for'the contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, .equipment, and related travel expenses incurred by the contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does riot waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any.act-or omission -made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law .for the actions of the contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be. designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the, following addresses: BRAZOSCOUNTY Brazos. County, Texas Duane; Peters, Brazos: County.Judge 200 South Texas Avenue; Suite 332 Bryan, Texas.77803 'BRAZOS COUNTY, TEXAS CONTRACTOR: Sales Contract Name: Phone_Number:, Contract No, 23-526 Page 7 of 11 Pages Billing. Info: FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County 'are expressly contingent upon the availability of funding for the 'obligations contained herein for the term of the contract. and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos. County and the contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be. amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records -relating to the. service provided under this contract and supporting documentation for invoices submitted to Brazos County by the contractor shall be retained and made available by the contractor for -audit by Brazos County, it duly authorized representatives; the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly,appointed law enforcement officials) and agencies of the United States Government, Such records shall be returned by contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal .law regarding retention of records, the contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of'such audits that be conducted with respect to the contract. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor _knowingly or intentionally fails to comply with a -requirement of that subchapter. This provision. is mandatory and may not be altered or _deleted, as required by Sec. 552.372(b) of the Texas Government Code. AUDIT RESPONSIBILTY The contractor shall- be.responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. Vol. 396 pg. 180 Contract No, 23-526 BRAZOS COUNTY; TEXAS- Page 8 of 11 Pages The contractor.shall repay -to Brazos' County the full amount received for duplicate billings, erroneous billings, false - or deceptive claims. The contractor recognizes and agrees, that Brazos County may withhold any money due: and recover through any appropriate method. any money erroneously paid under this contract if evidence exists of less than full compliance with th is -contract,. INIDEMNIFICATION The contractor, shall defend, indemn y .and save Harmless Brazos County, and all its officers; agents, and employees from all suits, actions, or claims of any character, name and description including attomey's fees. expenses brought for or on account of any injuries or damages received -or sustained by any person or persons or property, by or from the said contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in "construction of the work, or by .or on account of any act of omission, the Worker Compensation Law or any other law; ordinance, order or decree, and so much of the money due the said contractor under and by virtue of his contract as: shall be considered necessary by Brazos County may be retained for the use of Brazos County, or incase no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been° settled and satisfactory evidence to that effect fiunishecl Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of tvh`et "" the injury or damage is caused in part by Brazos County, its officers, agents or employees. Vol. 396 pg.IRI _ TAX VERIFICATION V T.C.A. LOCAL.GOVERNMENT'CODE 4262.076 a a. This refusal to award --a contract to or enter into a transaction with a person, pertains to an apparent law bidder or successful proposer that is indebted to the County; b. "Person" includes an. individual, sole proprietorship; corporation, nonprofit corporation,, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County, requiring approval by the Commissioner's Court; c. "Debt shall include delinquent: taxes, fines, fees, or delinquencies arising from written agreements with the County. d. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement ofaccount from the Brazos County Tax Office. e. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file.. The. bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further eonsideratioli of award. f. These provisions shall' apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Name Title (Owner, Officer, I�riector, Manager, Etc.) Kevin Engelhardt Director and President Michael J. Blum Director and Secretary Ashwin Kataria Director and ,Treasurer Robert Dro Chief Finarieial Officer Steven Walker Vice.Preside t, Customer Service Tricia Stone 'Vice President, Corporate. Tax See attached for additional officers.. Vol. 396 , pg. 186 2 .Name Title' Ina Stasis. Assistant Secrefary Stephen Moskal Assistant.Treasurer' Michaei Gochra.n St. Louis, MO CempiianceOfficer William WOrlando MA_Electricalfiompliance;Officer Manuel,Robies NV Responsible;Matiagiog Employee Jonathan Hall OR Responsible Mar ages Robert Petit Joseph Ficker Rh Island.Qualified Agent. WV:qualified'Agent James Greenhill TX Director.of Secretary E. 396 �, 183 yq;uuign I;nveiope.iuti.i-,'3lu'ug,zEi,,!.e4t.su47/i.jp;!yy75t-5Z41 1#PM-AY+ LEGISLATIVE ,SI,Ay,_VgCERTIFICATIONS Brazos County t zadhere to -the ed'In.4hp-PrOst is40., . ypand,Ahed'i 9- qV s,E#Oive Order :Transactions Wlih (E 13224keed ,Q) '- Executive Order ma4ping. 'BI kin Property ian d, .��Oc_ g-, Persons _Wh6 Coiri nrt, Ii6deri 'to ,,Cb mi'm" it; w Support Terrorism, :e PC ve OysUbsd4uent " changes made fpit viec, cross-referencing resp'pnd'e'iit's/v'e'ii-'dor-8"' with the Federal General Services Respondent certifies that -the i6sporl nd ., -',_-:j', .it.s_;pflh6ip.alprincipals are elig,ible.'jo. , participate I,"' 11-m'. &' s'i­r'ansacii6n and havenot bed!'subjedtedto suspension, debarment, orsiii)ar ineligibility.determined by,any federal, state or local. gbvdhiftent4entiyiihAt-RdspOn en isimcbmPldhee-With the StAt&bftexaistatis,61rules.rdlatirig to Orocurpm-if.6i-thAil6s096de"t .0qtIi�fddon 96qdrr as descried, in Pkedutivt Order I3224.th tiesineligiblefor federal procurement "listed at hops !lwwws'am gov,'Phe qllder,-sipe,daffirm s-'.the non rdebarment ,statement iabove; 't44t,-ii1pyare ,duly execute jh4qQ4rhct. The mitting t., companycompany" sub III proposal, u'ridig Ibe provisions rqj bf'Subtitlo,p., ThtieIb, G­ -o,-,venimeiit,C.Ode,Chapter,227 lo 1. .-D6.ds,not'.boycott Israel curreii.tly.;, and ie-,- fthe contract. I. Wilt. not,boypott,1s.rael -dun' ti 'ternio'. - - . . .111-..: , ng '- Pursuant to 96eti 'n 227 , 0". CIO I j'and 2,274.,002 Texas _Government. Code'* - "Boycott is' n p, inatirig:,bysine-s r4el'�,means relusIA910 deal w"i ".te s activities_ with; or otherwise taking any .action that: is intended to penalizd, inflict, economic harip.on, or liffilt 'commercial relations specifically with Israel; son or entity doing �usjness, i h ael,or-,vithlaper b n Israel qrIn an.Israeli- ly, Sh6tifidlud6 afi,;idti6n.fiidde o ordinary business siness puhp6s6§;'dhd controlled teft-bry, but d66 r -o mayy . p. 2.. i`,C6nipahy." mdAfit a. for -'profit sold proprietorship; -Organization associationj 'corporation; a, onj =partnership, jornf Venture, liriited oaftnership, limited iiy- �partnershipdj ior -any-lin ted'liabily edno64, irchding A wholly owned subsldiary Tajoeity-b%ned subsididry.gafent-Oftoany'of affifiate Df those entities orbusiness assoclaii6ns,tliat,qkxigt,tb-,make : aor6flt. u 0 !�,kesp n eni; s required to make a. verification. pursuant: to S, '222X W _of the Texas ,Governrn�fif 'C6d6,,Re9pcqfd6ht verifies that Xespohdent,466s-not bbycott, ,, energy-6 pahids and,c will no,boyootcenergy cot npanies during Ahe.-term--of 'the .Contract if does not make that verification; R69 indicate in its :kOsp Response state why the -de'r,tiffica,tion, is 'not Respondent po d, so required. 41 If Respondent is required, to make- a verification purpursuantpursuantto _$'ection _2274.QOI of the Texas qoejRespondent verifiestfiat".itdoes riot:hAve, a pfoctj ce go tey', or directive ,.t4tit:,disOrimin4tes.-agairist a IlreAft entity will noi imin 'the term' contract 4gaih,st.a'fjrq4rm Atq during - ,of. entiiy or",firearm trade association. if, R sponde#td`p-es,n"t-mAke" WrificatidiiRO�Odfidb 'mus't: `ifidipat6,th its'Re9pofise-and state Why, the Veri01c at Obriisnofreqoired,, C, omp eqqritasT-eQ!ogy-,CPrpqr4on) any p: Stanley Inc110, A',ulth6rizf-!d,C,-oMpoy,,kepresentiLtiVd.Matt-Bruno . Address;:. 777 , 3 91 !pg. -9 G BRAZOS COUNTY, TEXAS Contract No. 23-52 ' 6 Page 11 of 11 Pages CERTIFICATION OF BID The undersigned further affirryis. the non',debarmiefit statement "above, that they are duly authorized execute this contract, that,thi's, bid has �not been prepared in collusion with any other vendor, and that the contents_ofthisbidhave not been communicated to any other- vendor prior to the .off vial opening of this bid. Signed By: Typed Name: Company Name: Email Address! Mailing Address; P;O. Box or'Street Employer Identification Number: Approved by, Commissioners' Coiirt on this 'Title: City Holding the position of Phone Number: State Zip day of 2022 by The following items should be completed and included in your bid submission. Failure to include these items will disqUalif .y your hid. 0 V.T.C, A. Local GoVernment Code §26.2.0276.for Tax Verification (PAGE 9) 0 House Bill,89 & Debarment Verift_cation,(PA GE 110) n Certification of'Bid (PAGE- 11) 185 Vol. Pg. l \\ TO: , Ken. Hayes. Organization: 'Brazos County Courts Phone:. Fax or Email: khayes@braaoscountytX.gov STANLEY Convergent Security Solutions 11823 Starcrest Drive, San Antonio, TX 78247 QUOTATION Brazos County Courts 022030A Intercom System Upgradde (ReVI.) 12/16/2022 SCOPE OF WORK Sourcewell Contract #030421-SCS Maturity Date: 04/22/2025 Stanley will provide (Narrative): 1. Remove the existing Command Audio intercom system including the headend and intercom stations 2. Install a Harding Instruments digital intercom controller 3. Integration with existing icons on control. stations 4. 3 Spare Intercom stations Note: We plan to re -use the existing UPS, station wiring and network switches and are assuming they are in good working condition. Equipment: - Oty (1 Lot)... Harding Instruments DCC controller and detention grade; Qty (1 Lot)... Harding digital IP intercom stations Qty (1 Lot)... Customer mounting' plates for the new intercoms stations Qty (2)......... Intercom master phones Qty (3) ......... Spare Intercom stations Qty (1 Lot)... Installation Qty (1 Lot)... Engineering Qty (1 Lot)... Programming and configuration My (1 Lot)... Testing Qty (1 Lot)... Training while on -site Exclusions: 1*. C,onduit/conduit system, raceway, ladder, square ducting, D-rings, conduit layout 2. Wire/fiberand installation thereof 3. Network Switches 4. Repair or mplacement_of existing field devices or wiring that will be reused 5: Removal of unused wire. 6. ,Any Pre -nailing wage (if required please let us know the:rate to include) 7: Bond and borid premium 8: Ali building permits 'and fees 9.. Grounding :10. -Miliwork or, desktop repair 11., Lifts of ladders. We expect to, use the; owner's 12., We require a secure location inside the facility for tool, material storage 13. UPS systems Vol. 9 6 Pg. 186 z STANLEY Convergent Security Solutions 11 823Starcrest_Drive, San Antonio, TX 16247 Timetiine and. Schedule: After receipt of order, we will schedule the work, around availability and' access to the jobsite. Miscellaneous: We work under the terms of a purchase order. or signed,- only. No applicable taxes or bonding have -been included in our price. Shipping and handiing'is iriclUded. Payment Net 30. We:are pleased to:Provide this quotation, and we hope it meetswith your approval. We will wait -to proceed with this work until we receive on executed Purchase Order/Sales Agreement. Pricing: TotalPrice ... ........................................ .... ... .......................................................................... Total Price $66,927 00 If you have any questions, please feel free. to call. Sincerely, David Beeler Senior Sales Engineer STANLEY Convergent Security Solutions, Inc 11823 Starcrest Drive, San Antonio, TX 78247 C:317-70"241 Service:866.614-4175 david.beeler(@8bdine.com I www_stanleysecuritysolutions.com/Corrections f 8 `� Vol. 3916 Pg. STANLEY Convergent:Security Solutions 11823 Starcrest Drive, San Antonio; TX 78247 Terms and Conditions, GENERAL Terms are due upon receipt. SCSS works .under the terns,.of a purchase .order only. We will wait to proceed with this change until we receive a Purchase Order"or Slgned,Sales Agreement, SCSS is not responsible for any Work associated with hazardous materials (i.e. asbestos, lead paint, etc) that is associated 'with the work. This work will be. the responsibility of the Owner or General Contractor: AII. paperwork to be addressed to: Stanley Convergent Security Solutions, Inc. Please scan and email the Purchase Order. or Signed :Sales Agreement, W-9, and _a Tax Exempt ,Certificate .and mail the originals -to our main office to my attention. If you have any questions, pleasefeel free to call. WARRANTY SCSS, warrants that the engineering and equipment will be free from defects in material and workmanship for a period of lyear from the date the system is .placed into operation. If during this warranty period, any of the equipment or parts are defective or malfunction; they will be repaired or replaced free of charge. We do not warranty items do to negligence, acts of God or vandalism. Warranty repair and/or service shall be provided in accordance with the terms and conditions set forth in the Agreement between SCSS and Owner. PAYMENT TERMS Material stored at SCSS for this project and labor accrued will be progressively billed: SCSS is not subject to payment schedules due to non-payment of 'your customer. SCSS requires that all payables are current prior to shipment of the equipment from our facility to the work site. Payment terms are cash due upon_ receipt unless other payment terms have been established at the discretion of SCSS, SCSS expects to be reimbursed for any attorney fees and any other collection costs in acquiring late payments. Retainage will not be held unless previously negotiated. DISCLAIMER OF ALL OTHER WARRANTIES: EXCEPT FOR, THE FOREGOING LIMITED EQUIPMENT WARRANTY DESCRIBED ABOVE, SCSS MAKES NO OTHER WARRANTIES, EXPRESS OR; IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR 'FITNESS FOR A PARTICULAR PURPOSE. IT IS EXPRESSLY AGREED THAT UNDER NO CIRCUMSTANCES SHALL SCSS 'BE HELD LIABLE FOR ANY INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES INCLUDING, BUT NOT -LIMITED TO, LOSS OF PROFITS, WHETHER ARISING UNDER ALLEGED BREACH OF AGREEMENT, NEGLIGENCE, STRICT LIABILITY OR ANY OTHER LEGAL OR EQUITABLE THEORY, AND SCSS'S LIABILITY SHALL BE STRICTLY LIMITED AS STATED ABOVE. ADDITIONAL CHARGES: 1. All prices quoted do not include sales tax or bonds unless specifically written on the face of the proposal. 2. Unless.otherwise stated in the proposal, the 'price quota, �is FOB shipping point. Ali shipments will be UPS ground. 3. Applicable permitting fees will be billed on a pass-through"basis. 4. The price quoted assumes installation will be performed during SCSS!s normal working hours and using its own personnel. If Customer requests the installation or any, part thereof to be performed outside ordinary business hours,or, if the -installation must be performed by .outside ,contractors, or SCSS's wage rates do not apply_ as a result of prevailing wage requirements, _or otherwise, then the installation charge will be adjusted accordingly. 5.. Any changes to the system required by any government agency or Authority Having Jurisdiction will be billed to Customer, and are ribilhe responsibility of SCSS. INSURANCE; SCSS-will•car y Liability Insurance and Workers Comp. Insurance and will provide Certificates of Insurance to Contractor, with Contractor named as Certificate Holder, prior to,the execution of any work. In the event SCSS is required, to indemnify Contractor, Owner or a third party, the'indemnification,shall be limited to the installation amount. ACCEPTANCE OF PROPOSAL The above prices; specifications and conditions- attached hereto are satisfactory and are hereby accepted. SCSS is authorized to do the work as 'specif+ed. Payment will be,made as outlined above: E 3 9 6 Pg. -.�_ STANLV Convergent Security ,S( 11"823 S�arcrest�Qnve; San Antonia, StanieyCanvergent Security'Solutions,dnc, Customer Wrtfen By: David Beeler' Approved;By Tile: Senior_Sales Engineer Title:` Approved and Accepted, by Stanley. CSS Dates' sy., PO # (If apphcatiej Title:: Date., Above TFiis proposal may be withdrawn by us=if riot accepted within thirty{30)'day6. _/N T.R.E TEX—A& A&M INIVERSITY:SYSTEN 301 Tarnow Street, 2"; Floor College � tf.i Texas 77840 - Miricmum Prevailing ,Wage Rate _ County`Brazos . CLASSIFICATION . RATE: NOTES Acoasttc Ceiling Installer :15 73 Asbestos Abatement Worker 13.b6 Carpenter 1595± D`ry�vall:Iristaher 16.20 . Electddiian — Journeyman 2530. 91ectrieian Apprentice 203$, °Elevator"Mechan c —Journeyman, 55.83 Elevator Mechanic Apprentice 48.10,' Fire.Prgteaion .-'Contrata" -1732 Fire Protection—:Pipeftter 20,61 Formwork -Builder . 14:58 li, z-- . 1T:69 HVAC—Apprentice HVAC — Controls 121,80 Equipment Operator_ —:Heavy. Painter- 13.18 PIPefitter-Journeyman 32.50' . Pipeftter-Appzentice: "y 19.35 Plasterer .. - 15.51 ,. - Plumber- .J,outneyman $0 74 Plumber -:Apprentice ' 2032 Reinforcing Steel, Worker 15 7$ Roofer Stone Mason, 1812 - Terrazzo: Installer Waterprogfer Note; Listed rriinimutn prevailing wageiateIs the base"hourly wage rateiriclud�cig ftinge's: ; Vol. pg- _. �-Q- C,ONTRACTADDENDUM This Addendum is-attadhed'to -and iritor po— it b ' rehce..into the Gdn&tal R6quiremdhts for, Contract (the "Agreement")) rae .d y refe between Stanley Qonyorgqnt Security $olutiPns,jnc, (ife-on'ti#orll) -and Braids County Purchasing Department (41,COunty") concerning the following project: Courthouse Intercom System Upgrade ("Project"). 1. Applicability. This Addendum is intended to modify and/or clarif . Y the Agreement :as it. pertains to the above Project., If a conflict or inconsistency exists-.b6tween the Agreement and this Addendum, this Addendum shall prevail. 2. Indemnitication. Contractor's indemnification obligation, shall be limited to -direct damages caused by Contractor, its employees, ageti ts, subcontractors or anyoneI working directly for Contractor. In no ,event will Contractor,. its employees, agents ents or representatives be I , idble for consequential.incidental or special damages or for the negligence of others, in whole or in part. 3. Limited Equipment -Warranty: Contractor's warranty shall be limited to -the, terms of this paragraph,. Contractor warrants that the equipment pipin nt will be free from defects in material and woiki-hanship.,for a period of twelve (12) months -from the date the system is placed into operation. If during this warranty, period, any of the equipment or parts are defective or malfunction, they will i , be repq1red . or replaced fiee of charge, Warranty repair is done 8 am-4prn Monday through Friday, excluding holidays. This warranty will not apply if the damage or malfunction occurs because the s tein has been adjusted, ys , added to, altered, abusedj misused or tarnotered with by County or any third parties. EXCEPT FOR THE FOREOOING LIMITED EQUIPMENT WARRANTY, CONTRACTOR MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING A -NY WARRANTY Or MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 4. Delay Damages. County shall .not assess liquidated or delay damages against Contractor unless and until County gives written notification of intent and basis Of determination of amounts and degree -of responsibility of Contractor and al.l'other subcontractors, Such written notification must be given within ithin a,reasonh . ble period of time after the .occurrence for which the County seeks to assess damages. It is further agreed that Contractor will not be assessed liquidated ;or delay damages by County due to product delays or shortages from any 'of'- its suppliers or due to delays caused -by County's or Other contractors' or subcontractors' provided infrastructures. In no case will assessment be made for delays or causes 'arising outside the scope of this Agreertient. Any liquidated and/or delay damages,, taken in the aggrq&6, shall not exceed 25% of the contract price. 5. , Proprietary Protection. A#y_dompU_ier-6b0licati6n and/Of related documentation (collectively provided by Contractor under.theAgr9emqfttis owned by Contractor, its,affiliatbs or one of its OEM's and is protected by United;,$tates and. intornationaLco i laws and international treaty thall,tise the Software for legitimate business pyrigh provisions. CoUh purposes only and only in accordance with any end user,license agreement. -County' shall not copy, reverse -engineer, &assemblej-,decompile or attempt to -discover the source code of any Software. 6. NO OTHER MODIFICATIONS. Except as expressly set forth in this Adde _ 4dum, all, of the terms and conditions of the Agreement entered, into befwe'e'n'the parties remain in full force=d effect. Stanley CaAvpygoj*t S"urjt3� SbIludlonsiJilic. By:: Title: Date: Brazos County PuirchasingDepafrfth0it By: nild: Date; Vol. 396 pg. SECURITY CAMERA UPGRADE FOR BRAZOS COUNTY EXPOSITION COMPLEX SERVICE CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Contract No. CIP 23-549 Bryan, Texas 77803 Page 1 of 11 Panes Telephone (979) 361-4292 GENERAL REQUIREMENT FOR CONTRACT 1, Tim Rhome as a duly authorized representative of Avinext "Contractor" willingly attest to perform (or deliver) as per Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. PROJECT TIMELINE Project will start upon receiving purchase order and will be completed by September 30, 2023. PREVAILING WAGES RATES The Contractor shall be responsible for following all provisions of Chapter 2255 of the Government Code relating to the payment of prevailing wages. The wage rates to be used are included in Exhibit B attached. A Contractor or subcontractor who violates this section shall pay Brazos County $60 for each worker employed for each calendar day or part of the day the worker is paid less than the wage rates stipulated in Exhibit B. BONDING REQUIREMENTS The Contractor will be required to bond each project individually. The successful bidder must provide to the Purchasing Department, a performance bond and payment bonds in the amount of 100% of each project sum ten (10) calendar days prior to start of work for each project. Such bonds shall be executed by a corporate surety duly authorized and admitted doing business in the State of Texas and licensed in the State of Texas to issue surety bonds with a Best Rating "A" or better. BRAZOS COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY SURETY COMPANY PROPOSED BY THE BIDDER. IN THE EVENT BRAZOS REJECTS THE PROPOSED SURETY COMPANY THE BIDDER WILL BE AFFORDED FIVE (5) ADDITIONAL DAYS TO SUBMIT THE REQUIRED BONDS ISSUED BY A SURETY COMPANY ACCEPTABLE TO BRAZOS COUNTY. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity,. to make awards to more than one offeror, to reject any .or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. col. 396 Pg. i9` Contract No. CIr 23-549 BRAZOS COUNTY, TEXAS Page 2 of'l1 rages BIDDERS RE, SPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed. to include full firm name, mailing address, telephone number, email address, Vendor Tat Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, Legislative Certification & Debarment Verification form, Questionnaires (when applicable); Addenda (including revised forms), and any tither specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract, Visit https-//ethics.state.tx.us/whatsneNN,/elf_ info_forml295.htm for more information. In the event of a needed change ur the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and .Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding oil Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or .indirectly from contractor's performance. Contractor shall procure and .maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been .met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shalt not pass to Brazos County until the County actually accepts and takes possession of the goods at the paint or points of delivery. Vol. p9. 193 Contract No. CTP 23-549 BRAZOS COUNTY, TEXAS Page 3 of 11 Pages ADDITIONMODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In, the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise .dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the contractor written notice of such termination of locations a minimum of thirty (30) days in advance. SUBCONTRACTING Any subcontracting must be approved prior to commencement of the Contract by Brazos County. INVOICES & 'AVIVIENTS Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase ordernumber. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect; shall be corrected by the contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. When multiple deliveries and/or services are required, the contractor may invoice following- each delivery or performance of service and Brazos County wilt pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be; billed and paid on a monthly basis only. The contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result, in a delay in payment and/or back=up withholding as required by the Internal Revenue Service. Retairiage of 5% o will be withheld from each invoice for the duration of the contract until the County accepts the work as 100%� complete and receives All warranties, manuals, releases of lien and other closeout documents. Upon final acceptance by the County, retainagewill be released to the Contractor. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information forth. Prices shill be all inclusive: No price changes, additions,.or lloi. 3 9 6 pg. 194 BRAZOS COUNTY, '.TEXAS Contract No. C1P 23-549 Page 4 of 11 Pages subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, :freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any bind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local tees unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code 51 5 1.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the contractor; the terms of this contract shall supersede. GOVERNING LAW AND VENUE This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262,021 et seq., as amended. Offerors shall comply with all applicable federal, slate and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to-do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Officialto the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. COMPLIANCE WITH LAW The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. The Contractor shall perform and require all subcontractors to perform the work in accordance xith applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. Vol. 396 Pg. 195 Contract No. C1P 3-549 BRAZOS COUNTY, TEXAS Page 5 or 11 Pages The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids -in which the prices are obviously unbalanced may be rejected. Requests. to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or. the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. A11 interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction. of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice POLICY REQUIREMENTS FOR CERTJWICATE OF INSURANCE CONTRACTOR'S INSURANCE The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the contractor is covered by the insurance as follows: Vol. 3 9 6 Pg. 1961 ,BRAZOSCOUNTY, TEXAS Contract No. CIP 23-549 Page 6 of 11 Pages (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1.000,000. In the event any work is sublet, the contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos. County as an additional insured. Waiver of subrogation is required. No claims made Policies will be acceptable without prior approval by the Commissioners CourM'sk Management. (3) Automobile Public .Liability Insurance with a $1,000,000 ,Combined Single Limit, in all self- propelled vehicles used in connection Nvith the contract, whether owned, non -owned or hired. The Certificate of Insurance ftu-nished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and. conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/NVAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for. contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees,, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any'act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of taw for the actions of the contractor in providing services hereunder. Contract No. CIP 21-549 BRAZOS COUNTY, TEXAS Page 7 of I Pages NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS-COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 SoUth'Texas: Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: Sales Contract Naive: Phone Number: Billing Info: Jonathan Reed 97M46-9727 Krystal Bon, — - - 1400 University Dr.. E Tim Rhome 979-595-2790 College Station, TX 77840 FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of ,the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the contractor and supersedes all prior negotiations, representations, or contracts, either written or oral:. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by. the contractor shall be retained and made available by the contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited' to the Auditor of the State of Texas, Inspector General or duly appointed lain enforcement officials) and agencies of the United States Government. Such records shall be returned by contractor and made available for any time period required by state or federal law.. If changes occur in the governing state or federal law, regarding retention records, contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal taw regarding retention of records, the contractor shall retain such records unfit the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the Contract No. CCP 23.549 BRAZOS COUNTY, TEXAS Page 3 of 11 Pages contract. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. AUDIT RESPONSIBILTY The contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims.. The contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The .contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees, but only to the extent of fault of contractor. FORCE MAJEURE Neither Party will be liable for any failure or delay in performing an obligation under this Agreement that is due to any of the following causes, to the extent beyond its reasonable control: acts of God, accidents, riots, war, terrorist act, epidemic, pandemic (including the COVID-19 pandemic), quarantine, civil commotion, breakdown of communication facilities, natural catastrophes, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, or generalized lack of availability of raw materials or energy. 1.01 Contract Documents. In addition to the provisions of this Contract, the scope and details of, and the terms and condisions for, the services and work to be provided by Contractor are further set forth in the following exhibits to this Contract: (1) the, Master Services Agreement (Exhibit "A"), (2) the Scope of Services (Exhibit "B"), (3) the Covered Cameras (Exhibit "B1",), (4) the Order (Exhibit '"C" ), and (5) the Certificates of Insurance (Exhibit "D"). vol. 396 Pg.f 9 9 Contract No. CIP 23-549 BRAZOS COUNTY, TEXAS Page 9 of 1.1 Pages V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID: Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. a. This refusal to -award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; b. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; c. "Debt shall include delinquent tares, fines, fees, or delinquencies arising from written agreements with the County. d. Prior to award of a contract by the Commissioners' Court, the Purchasing Department "rill request a statement of account from the Brazos County Tax Office. e. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. f. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "Person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title (Owner, Officer, Director, Manager, Etc.) Robert Orzabal Pres/CEO Richard Atwood VP/CFO John Crockett COO Sean Poole Business Systems Programmer Vol. Pg. 2 Contract No. C1P 23-549 Page 10 of 11 Pages BRAZOS COUNTY, TEXAS LEGISLATIVE CERTIFICATION'S Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9124/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list.. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas. statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal .procurement are listed at https-11w%vw.sam.gov.The undersigned affirms the non -debarment statement above, that they are duty authorized execute this contract.The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2271: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the tern of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: 1. `Boycott Israel" means refusing to deal with,'tennibating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or lunit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and wil I not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a.firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required 5. Company Name:, Avinext Authorized Company Representative: Tim Rhorne Address:1400 University Dr. E, College Station, TX 77840 Signature:. � 1164M.41 Date 04/14/2023 Contract M CiP 23-549 voi. 396 Pg. 0 1 Contract No. CIP 23-549 BRAZOS COUNTY TEXAS Page 11 of I1 Pages CERTIFICATION OF BID The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: % M.41 _ Title: Typed Naive: Tim Rhome GM Company Name: Avinext Phone Number: 979-595-2790 Email Address: Rhome@avinext.com Mailing Address: 1400 University Dr. E College Station TX 77840 P.O Box or Street City State Zip Employer Identification Number: 74-2511528 Ap ro' ved'11 Com issi�ourt on this day of P 9:C -- 2023 by Mdinb the position of CO(A.OTY The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. ❑ V.T.C.-A. Local Government Code. 4262.0276.for Tax Verification (PAGE 9) Legislative Certification &=Debarment Verification (PAGE 10) ❑ Certification of Bid (PAGE 11) V01.3 9 6 pg. 2,0 1 17 AV S.AWY. NETWORKSMART The Personal Computer Store, Inc. 1400 University Drive East- College Station, TX 77840 Phone 979-846-9727 Fax 979-268-1017 R O-C Jonathan Reed 979-595-2798 Ext. reed@avinext.com Trevor Lansdown Brazos County - IT Department 205 East 27th Street Bryan, TX 77803 (979) 361-4686� Net 30 days 12/28/2022 Will Call STD 1 COMTAMU19 TAMU Contract C20201408 - MultiMedia Equipment, 1 Supplies & Services 2 Labor for Expo Security Camera Upgrades 1 $162,695.00 $152,695.00 3 REN10021 26' Scissor Lift 1 $1,500.00 $1,500.00 4 SER100014 (120) Avinext Project Manager 120 $125.00 $15,000.00 5 SER100045 (443) Avinext Lead Security Technician 443 $125.00 $55,375.00 6 SER100050 (352) Avinext Security Technician 352 $95,00 $33,440.00 7 SER10009 (40) Avinext Lead AtV Designer Q0 $160.00 $6,400.00 8 SER35400 Avinext Multi -Media Services - TX 1 $34,980.00 S34,980.00 9 REN10022 Boom Lift 1 $6,000.00 $6,000.00 10 Performance Bond Estimation 1 $3,000.00 $3,000.00 11 SERBOND Insurance Bond 1 $3,000.00 $3,000.00 12 Parts for Expo Security Camera Upgrades 1 $226,509.27 $226,509.27 13 HDWMOUNT Conduit and Fittings 1 $18,000.00 $18,000.00 14 01732-004 (2) Axis 01732-004 AXIS M3068-P Product version for the 2 $639.91 $1,279.82 American market.AXIS M3068-P is an ultra-compa 15 01605-001 (53) Axis 01605-001 AXIS M3116-LVE AXIS M3116-LVE is 53 $399.61 $21,179.33 a compact mini dome in a flat -faced, outdoor -ready, IK08 Impact -resistant design with built-in IR illumination. Fixed. lens, 130A° field of view. Multiple, individually configurable H.264, H.265 and Motion JPEG streams; 4 MP at up to 30 fps with Forensic VVDR and Lightfinder. Zipstream for reduced bandwidth and storage. Video motion detection and tampering alarm. Signed firmware and secure boot ensure firmware authenticity. Memory card slot for optional local video storage. Power over Ethernet. 16 02342-001 (3) Axis 02342-001 AXIS P1468-LE Compact outdoor, 3 $844,61 $2,533.83 NEMA 4X, IP66, IP67 and IK10-rated 8MP resolution, day/night, fixed bullet camera with Deep Learning Processing Unit (DLPU). Support for Forensic WDR and Lightfinder 2.0 and OptimizedlR. Var'ifocal 6-13 mm P-iris lens with remote zoom and focus. Multiple, individually configurable H.264/H.265 with Zipstream and Motion JPEG. 04/03/23 07:55.18 Page 1 / 5 Ly Vol. 396 pg.® 43 1 of 5 Quote#lt 202100-C j Part L Description Qty Price Ext. Price 8MP stream up to 60 fps, 30fps with WDR. Axis Zipstream technology for reduced bandwidth and storage needs. AXIS Object Analytics, Video motion detection, shock detection and active tampering alarm. Barrell distortion correction, defogging and scene profiles. Audio in and supervised 1/0 port, microSD memory card slot for local storage. MQTT Support. AXiS Edge Vault for added cyber security. OptimizedlR, a power -efficient iR LED technology. integrated bracket for easy mounting on wall and ceiling. Powered by IEEE 802.3af/802.3at Type 1 Class 3 and 10-28V DC power with redundancy. Operating conditions -40 A°C to 6o A°C (4o A°F to 140 A°F). Includes removable sunshield, mounting bracket, Torx L-keys, and IP66/67- rated cable glands. Midspan not included. 17 01500-001 (2) Axis 01500-001 AXIS P3719-PLE AXIS P3719-PLE 2 $1,423.11 $2,846.22 Network Camera is a compact 15-megapixel camera with four varifocal lenses (4 x Quad HD) enabling overview and detailed surveillance. With one IP address and one network cable, the four -cameras -in -one unit provides a flexible, cost-effectiVe solution for multidirectional surveillance. 360A0 IR illumination, WDR and Lightfinder technology provides excellent video quality in any light conditions. Each camera head can be individually positioned (pan, tilt, roll, and twist) along a circular track. Remote zoom and focus makes.. it easy to install and the clear cover, with no sharp edges, ensures undistorted views in all directions. The camera has an integrated weathershield, 18 02218-001 (4) 4x2 MP multidirectional camera with IR for 360' 4 $1,289.61 $5,158.44 coverage 19 02060-001 (11)' Axis 02060-001 AXIS P3818-PVE AXIS P3818-PVE 11 $1,600.00 $17,600.00 delivers a 180A0 panoramic overview of extensive areas with ultra -high resolution images and incredible details up to 30 fps. With 13 MP resolution and seamless stitching of all three images, if offers 180A* horizontal and 90A0 vertical coverage with no blind spots. Including a variety of mounting options, ittEU s also possible to mount two cameras back-to-back for a complete 360A° overview using AXIS T94V01C Dual Camera Mount. Featuring edge -to -edge technology, Ito€n"s easy to add support for audio. Additionally, built-in cybersecurity features prevent unauthorized access and safeguard your system. 20 02415-001 (9) Axis 02415-001 AXIS P4705-PLVE Panoramic Camera g $862.41 $7,761.69 AXIS P4705-PLVE offers two channels with 2MP per channel, at a frame rate of up to 60 fps. With its unique design, this multidirectional camera offers cost-effective installation and flexible positioning of both varifocal camera heads. Each head can be controlled individually, so'you can capture scenes in two directions In wide angle or zoomed -in views, with up to 2.5x,zoom. It features Axis Lightfinder and Axis Forensic WDRr for true colors and great details in challenging or poor'light. The camera comes with a peep Learning Processing Unit and can run analytics on both channels simultaneously. Furthermore, Zipstream with support for H.264 and H.265 significantly lowers bandwidth and storage requirements. 21 01162-001 Axis 01162-001 AXIS'Q1786-LE Robust outdoor, 4 1 $1,334.11 $1,334.11 MP/Quad HD1440p; day/night fixed buttet camera with 32x optical zoom. Multiple, individually configurable H.264 and Motion JPEG streams; max HDTV 1440p 14MP resolution at 50160 fps. Forensic WDR and Lightfinder for demanding light conditions and Axis Zipstream technology for reduced bandwidth and storage needs. - Varifocal 4.3&E l37 mn F1.4 with remote zoom and 04/03/23 07:55:18 Page vaa306 Pg. 604 E 2 / 5 2of5 Part Quote# 202900-C �. iiirree�+ Price Ext. Price autofocus. Includes analytics AXIS Guard Suite, shock detection and active tampering alarm. Corridor format, Barrel distortion correction, Defog, Electronic image stabilization and Scene profiles Audio m c/line in, 1/0 for alarm/event handling and memory card slot for optional local video storage. OptimizediR, a power -efficient IR LED technology. integrated bracket for easy mounting on wall and ceiling. NEMA 4X, IP66167 and impact resistant In -40A°C to +60A°C(-40 A°F to 140 A°F). Powered by PoE (IEEE 802-3af), 20-28 V DC or 20-24 V AC. Includes a removable sunshield. Power supply or midspan not included. 22 01981-001 (14) Axis 01981-001 AXIS 06010-E 60HZ Outdoor -ready 360A° situational awareness camera, comprising of 4x5MP sensors @ 20fps in H.264/H.265 Zipstream and Motion JPEG, Movable sensors with exchangeable lenses. Autofocus, D/N, Autopilot for tracking. Designed to be integrated with AXIS Q605x E and AXIS Q607x-E series carnera for large area coverage and simultaneous zoomed -in view, using the one -click PTZ control feature. Full size SD -card slot. No extra equipment required, as it uses the same brackets, power supply and network cable as the connected AXIS Q60-E. 23 01752-004 (4) Axis 01752-004 AXIS Q6075-E 60HZ Top performance PTZ camera with HDTV 1080p @60fps, 40x optical zoom, outdoor -ready, IP66. iK10 and NEMA 4x-rated. Zipstream with H.264/ H.265, Arctic Temperature Control enables operation and start up from -40 A°C to +50 A°C (-58 A`F to 122 A°F). Auto day/night functionality. Continuous 360A0 rotation and 220A0 tilt with E-flip. Shock detection, Autotracking 2, tour recording and Active Gatekeeper. Compass ruler overlay, Privacy mask with mosaic. Highlight compensation. Build in analytics; object removed, loitering guard, fence detector, object counter, enter/exit detection, video motion detection. Clear transparent dome cover and High PoE midspan with fiber slot are included. No mounting bracket included (several different accessories available). 24 02148-004 (10) Axis 02148-004 AXIS Q6078-E 60HZ Top performance UHD 4K PTZ camera, 20x optical zoom, outdoor -ready, IP66, IK10 and NEMA4x-rated. Zipstream with H.264/ H.265, Arctic Temperature Control enables operation and start up from -40 A°C to +50 A°C (-58 A°F to 122 A°F). Auto day/night functionality. Continuous 360M rotation and 220A0 tilt with E-flip. Shock detection, Autotracking 2, tour recording and Active Gatekeeper. Compass ruler overlay, Privacy mask with mosaic. Highlight compensation. Build in analytics; object removed, loitering guard, fence detector, object counter, enter/exit detection, video motion detection. Clear transparent dome cover and High PoE midspan with fiber slot are included. No mounting bracket included (several different accessories available). 14 10 25 5801-641 (30) Axis 5801-641 AXiS T8061 ETHERNET SURGE 30 PROTECTOR Protect your Ethernet networks device, i.e. cameras, switches, midspans, etcAE', from lighting. Protects up to 10KV'surge, IP66 and UL certified. 26 5900-334 (14) Axis 5900-334 AXIS T8134 MiDSPAN 60W High PoE 14 1=port midspan 60W. Compliant with 802.3.at and PoE 802.3af. 27 5017-641 (9) Axis 5017-641 AXIS T91A64 BRACKET CORNER g Comer Bracket that is compatible with several wall mounts: AXIS T91 B61 Wall Mount, AXIS T91 D61 Will Mount 1.55E NPS, AXiS T91G61 Wall Mount, AXIS T91H61 Wall Mount, AXIS T91L61 Wall -and -Pale Mount. These wall mounts in turn are compatible with AXIS P55-series, S1,523.86 $2,758.11 $3,070.45 S21,334.04 $11,032.44 $30, 704.50 S88.11 S2,643.30 $141.51 $1,981.14 $79.21 $712.89 04/03/23 07.,55:18 Page 3 / 5 Vol. 3 96 Pg.2 0 5" 3of5 Quote# 202100-C AXIS 060161/63-series, AXIS M32-series, AXIS Q37-series, AXIS M55-series, AXIS P56-series and their associated pendant kits. 28 01470-001 (2) Aluminum Pole Mount for indoor and outdoor 2 $114.81 $229.62 installations, for poles with diameter between 100-410 mm (4"-16"). Includes 1 pair of AXIS Stainless Steel Straps 1450mm (57") with TX30 screw interface for ease -of -installation. AXIS T91 B57 is compatible with mounts such as AXIS T91G61, T91H61, and AXIS T 29 5504-821 (5) Axis 5504-821 AXIS T91D61 WALL MOUNT Chromated 5 $88.11 $440.55 and powder coated aluminum wall mount with 1.5" NPS thread for fixed dome pendant kits. Cable routing from behind or through 3/4" conduit hole on the side. Includes mounting plate, pipe seal and conduit hole cover. Color: White 30 5506-951 (7) Axis 5506-951 AXIS T91G61 WALL MOUNT Aluminum 7 $194.91 $1,364.37 wall mount with 1P66 compartment to safely accommodate power and connectivity accessories (e.g. PoE midspan). IK10 and NEMA 4X rated in Axis white color, Includes a pre -terminated IP66 rated RJ45 connector. Compatible with wide range of Axis cameras, incl. AXIS M55, P56, 037, 060, 061 Series. 31 5502-431 (8) Axis 5502431 AXIS T94AOID PENDANT KIT Pendant 8 $52.51 $420.08 kit for the AXIS 060-series and AXIS P55-series PTZ Network Cameras, enables mount on standard '1,5" NPT threaded brackets. White. 32 01513-001 (5) Axis 01513-001 AXIS T94NO1 D PENDANT KIT AXIS 5 $88.11 S440.55 T94N01 D Pendant Kit .comprises a weathershield and a mounting adapter for AXIS P3717-PLE Network Camera. The mounting adapter is compatible with 1.5-inch NPS thread. The kit enables AXIS P3717-PLE to be mounted on walls, poles, parapets and outer comers using AXIS T91 mounting accessories. 33 02076-001 (3) Axis 02076-001 AXIS T94NO2D Pendant Kit AXIS 3 $61.41 $184.23 T94NO2D Pendant Kit comprises a weathershield and a mounting adapter for AXIS P3715-PLVE Network Camera. The mounting adapter is compatible with 1.5-inch NPS thread. The kit enables.AXIS P3715-PLVE to be mounted on walls, poles, parapets and outer comers using AXIS T91 mounting accessories. 34 01190-001 (10) Axis 01190-001 AXIS T94SO1 P CONDUIT BACK BOX 10 $114.81 $1,148.10 Outdoor -ready, impact resistant (IK10+) back box with sealed compartment (IP66t67) for secure storage of connectivity devices. 3/4" t M25 conduit interface from both side and back. Can be mounted directly behind a wide range of Axis network cameras. Includes a network cable and extra gaskets. 35 02421-001 (4) TQ1602-E CONDUIT BACK BOX 4 $143.10 $572.40 36 24567915T (26) ISDN GigaFlex 2413 Cable, 4-pair, 24 AWG, CMP, Cat 26 $1,097.03 $28,522.66 6, Blue, 305 m (1000 ft.), Spoot-in-Box, 45 boxes/pallet 37 R8N85A#ABA (2) Aruba 6000 48G CL4 4SFP U.S. - English localization 2 $2,200.00 $4,400.00 38 CBX2WH-AY (114) 1PK SURFACE MNT BOX 2PORT WHT MOQ10 114 $9:08 $1,035.12 39 CJ688TGOR (228) MCMOD CAT6 UTP 8P8W UNIV TG OR 228 $13.37 $3,048.36 40 JP2W-L20 (20) J-PRO 5OPK 21N SLK CABL SUP SYST WALL 20 $187,66 $3,75120 MOUNT 2 J-HOOKS 41 UTP28SP3BL (30) 3FT CAT6 BLK COPPER PATCHCORD DIRECT SHIP 30 $14.60 $438.00 INCREMENTAL OF 1 42 UTP28SP30R (84) 3FT CAT6 ORANGE COPPER DIRECT SHIP 84 $9.48 $796.32 INCREMENTAL OF 1 NC/NR 43 UTP28SP58L (30) 5FT CAT6 BLK CU PATCHCORD SD DIRECT SHIP 30 $15.84 $475.20 INCREMENTAL OF 1 04/03/23 07:55:18 - -�` Page 4 / 5 4of5 00-C 44 UTP28SP50R (114) 61 T CAT6 ORANGE COPPER PATCH DIRECT SHIP 114 $15.84 $1,805.76 INCREMENTAL OF 1 NC/NR 45 USW-FLEX (3) UBIQUITI NETWORKS COMMERCIAL UNIFI SWITCH 3 $99.00 $297.00 FLEX 46 USW-FLEX-UTILITY (3) USIQUITI SWITCH FLEX UTILITY 3 $49.00 $147.00 47 AMO-5G13 (3) The AMO-5G13 is a 5 GHz, 13 dBi airMAX Omni 3 $165.00 $495.00 antenna that provides powerful 360° coverage, 2x2 MIMO performance in Line -of -Sight (LoS) or. Nan -Line -of -Sight (NLoS) applications, 48 NBE-5AC-US (3) Compact, UISP-ready, 5 GHz WiFi bridge with 3 $99.00 $297.00 enhanced surge protection and an optimized radio and .antenna. 49 RP-5AC-US (3) High-performance 5 GHz basestation for PtMP or PtP 3 $249.00 $747.00 links. Provides up to 500+ Mbps data throughput 50 WAR03 3 Year On -Site Warranty 1 $21,650.00 $21,650.00 51 HOWMOUNT Mounting Hardware 1 S7,700.00 $7,700.00 SubTotai $382,204.27 Sales Tax $0.00 Shipping $0.00 Total $382,204.27 QUOTES ARE VALID FOR 30 DAYS FROM THE DATE SHOWN ABOVE. PRICES SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - ALL SERVICES TO BE BILLED AT PUBLISHED RATES 04/03/23 07:55:18 3 9 6 `y Page 5/ 5 Vol.�g, �w 0 5of5 71t.T-1 ) I n THE TEXAS A&M UNIVERSITY SYSTEM 301 Tarrotiw Street, 2"d Floor College Station, Texas 77840 Minimum Prevailing Wage Rate County: Brazos CLASSIFICATION RATE NOTES Acoustic Ceiling Installer 15.73 Asbestos Abatement Worker 13.06 Carpenter 15.95 Concrete - Pour and Finish - 15.39 Crane Operator 26.40 Driver 14.47 Drywall Installer 16.20 EIectrician -Journeyman u 25.70 Electrician - Apprentice 20.35 Elevator Mechanic - Journeyman 55.83 _Elevator Mechanic - Apprentice 48.10 Fire Protection - Controls 17.72 Fire Protection - Pipefitter 20.61 Formwork Builder 14.58 Glazier _-. 17.69._ -� IJVAC - Journeyman 25.09 RVAC - Apprentice 15.81 � HVAC - Controls Insulator 21.80 16.01 Iramvorker ��.._.._..�.�.� 17.42 Laborer/Flelper. 12.73__-- Mason _ 19.13 Equipment Operator - Light 14.97 Equipment Operator - Heavy 16.76 Painter 13.18 Pipefitter - Journeyman 32.50 _ �w Pipefitter - Apprentice 19.35 Plasterer 15.51 Plumber - Journeyman 30.74 Plumber - Apprentice 20.32 Reinforcing Steel Worker 15.78 _ Roofer Stone Mason _19.94 18.12 Terrazzo Installer 13.0$ Tile Setter 15.73 Waterproofer 14.91 Note. Listed minimum prevailing wage rate is the base hourly wage rate including fdn�� _ ".,�_ vol._ 396 pg. 7208 0 BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT Road and Bridge NUMBER: CC2023 Southern Pointe Ph 400 Final Plat DATE OF COURT MEETING: 4/25/2023 ITEM: Approval of the Final Plat of Southern Pointe Subdivision Section 400; 15.51 Acres, Sterrett D. Smith League Survey, A-210; City of College Station ETJ, Brazos County,Texas. Site is located in Precinct 1. TO: Commissioners Court FROM: Karen Tyler DATE; 04/17/2023 FISCAL IMPACT. False BUDGETED: False DOLLARAMOUNT $0.00 ATTACHMENTS: File Name Description Type 2022-09- 20 COUNTY APP Southern Pointe 400.pdf Application for Development Backup Material Southern Pointe 400 - Final Plat - FINAL PLAT SHEET 1 OF 2.pdf plat (Sheet 1 of 2) Backup Material Southem Pointe 400 - Final Plat- FINAL PLAT SHEETS OF 2.pdf Plat (Sheet 2 of 2) Backup Material RO D Duane eters Date County Judge Vol.396 Pg. 209 Brazos County Road & Bridge Office 2617 SH 21 West Bryan, TX 77803 Telephone: (979) 822-2127 Fax: (979 775-0456 Email: plats(a)_brazoscountytx.gov PLAT APPLICATION PROPERTYSUBJECT •- • APPLICATION DATE •:9-20-2022 RESUBMITTAL: YES ✓ NO PROJECT / SUBDIVISION NAME: Southern Pointe Subdivision Section 400 PROJECT ADDRESS OR LOCATION:17565 SH-6 S TX LEGAL DESCRIPTION: A021000, S D SMITH (OCL), TRACT 25, 421.2345 ACRES IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS: WA NUMBER OF LOTS:67 TOTAL ACREAGE 15.51 JURISDICTION : CITY LIMITS College Station ETJ ROUTSIDE ALL CITY LIMITS AND ETJ"s i ' Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected. This Application shall expire five (5) years from the Application date of the project. TYPE OF • MASTER PLAN I ISIMPLIFIED PLAT I PRELIMINARY PLAN FINAL PLAT I AMENDING PLAT REPLAT APPLICATION.• RESIDENTIAL MANUFACTURED 1RE TALC MMUNITY HOME ❑CQMMERCIAL OTHER (Please explain): ••P` IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ES N(JN0 Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. ,TxDOT• WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT OF WAYS? YES NO 3 9 6 -� VOI. Pg. 'amw-.e1` X S :S 3 I `S_3� r'C i^•xaJ'y'�i s'^4' MS$ h`A^.i' i C, i"a.Y .,. bYq +�. t...u... P,tRI.ICANTINFORsue}�p� t 3 �r� t YagS� ih�z x a x i pSa>I :ak>7 h •: Y +v:;f;< ..' ero FIRM NAME: Schultz Engineering, LLC CONTACT: Ricky Flores, P.E. ADDRESS: 911 Southwest Parkway East CITY: College Station STATE: TX ZIP: 77840 PHONE: 979-764-3900 FAX979-764-3910 EMAIL: dcky@schultzeng.com 3 i '"�• l s ,-yp,"+ 'K^Cy' ta£?.2 Yi T T Y: q i ^' •Z c."'.- }; PJiOPERTY OiN1ERNFORMATION�°� ,z 4^ + .i;° s :e:: �r __x.Bsr- s=Yys 4:SY'... �k't-,�`•3.cYn�. l+L{.-*,..5. i• �?,_ i" i{g h§�S..t..t.. 4..�. 4.. FIRM NAME: Phillips 3 Land Holdings, LLC CONTACT: Wallace Phillips I ADDRESS:1140 Midtown Drive I CITY: College Station STATE: TX ZIP: 77845 PHONE: 979-255-4466 FAX: EMAIL: wsphilGps3@gmail.com ENGINEER 1NFORt�AT10Nh s F� a 7 'a t r7 r� It d 3' io� FIRM NAME: Schultz Engineering, LLC CONTACT. Ricky Flores, P.E. ADDRESS: 911 Southwest Parkway East CITY: College Station STATE: TX ZIP: 77840 PHONE: 979-764-3900 FAX: 979-764-3910 EMAIL: dcky@schuitzeng.com kj'yxS374FA'a`b . ' .` xy G.+Q.,`<§j � �' .•, 9 i - �`ctC��.i `C.4 �X Tk f' �� t F �ti+ ti � '? � �?'/� y SURVEYOR INFCIIVIATIONa x ��.. z' biz ; 4r..tiwis.. FIRM I4AME: Kerr Surveying, LLC CONTACT: Nathan Paul Kerr ADDRESS.409 N Texas Ave CITY: Bryan STATE: TX ZIP: 77803 PHONE: 979-268-3195 FAX: EMAIL: nathan@kerrsurveying.net OTHER INFORMATION! K.3. FIRM NAME: CONTACT: ADDRESS: CITY- STATE: ZIP: PHONE: FAX: ! EMAIL: ' Vol. 396 pg. 211 By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant is an organization or business entity, that authorization has been granted to represent the Owner, organization or business In this Application. I certify that the preceding information is complete and accurate, and it is understood that I agree to the Development/Subdivision of this property. anSigned SIGNATU E J/Wj�� RINTED NAME: Wallace Phillips DATE: 9/20/2022 SIGNATURE: eazseanaeacoaas"' PRINTED NAME: DATE: By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of Application indicated on page one of this Application, The Owner further acknowledges that submission of an Application does not in any way obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the stafrs recommendation. MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150 + $5 per lot FINAL PLAT. $150 + $10 per lot AMENDING PLAT: $100 REPLAT. $150 DATE APPLICATION RECEIVED: SIGNATURE: DATE APPLICATION RECEIVED / REJECTED: / I SIGNATURE: j) Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive frequirements for any additional information not contained as part of this, Application which may also be needed as a part of the review process. I Application Check List: Copies of finished plat•with corrections (if any): Three (3) hard copies to Brazos County One (1) .pdf copy to Brazos County One (1) .dwg copy to Brazos County One (1) hard copy to Brazos County Health District ✓ One (1) hard copy to Brazos County 911 One (1) hard copy to local Water District or Company Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): Letter from Brazos County Health District - For On -site sewage evaluation. j/ Letter from Brazos County 911 - For Road names. Letter from Water District or Company. - Stating water availability, etc. If property is within an Extraterritorial Jurisdiction (ETJ) of a City: pproval notification from appropriate City. Applicant attests that they have signed this Application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factuar. All Applicants are encouraged to review the County Regulations prior to any plat submittal. it is understood that this Application is not finished or dated until all documents listed above are filed at the Brazos County Engineering Office and all applicable blanks are filled in the Application above. Vol. -a-- Pg. Every Simplified Plat shall include all of the following: Title Block with the following information: ❑✓ Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. ❑✓ Proposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos: County 911.) (Replats need to retain original Subdivision name.) Date of preparation. (Include the date of any revisions on the plat.) Engineer's scale in feet. Total area intended to be developed. Proposed number of Lots to be developed. Re -plat or Amending Plat, existing Lot and Block description or Abstract name and number. North arrow. V% Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger. Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract. All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD 1988 Datum. �A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient In detail to identify the location of the proposed plat. 1-7AII adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. VAII parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plat drawing. F7County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. aRoad names and Right -of -Way width for all Roads. (Existing and proposed) All existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and dimensions. RUtility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) Pipelines: label company with volume and page. All certification language as found in Appendix C. Easements and rights -of -way shall be dedicated to the public. The dedication of all Easements and rights -of -way shall be accomplished free of liens. The dedication shall be accompanied by the Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien holder's dedication, and restrictions if any duly acknowledged In the manner required for acknowledgement of deeds, shall also be provided. ❑✓ All proposed Easements and existing Easements of record that have a designated route shall -ibe shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. FV]Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or Included as a plat note. Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and distances to a corner of the original land grant survey of which the Subdivision is a part, according V©l. 396 Pg. to the best available data. (Shown on drawing; not separate description) WIAII Subdivision external corners, angle points, points of curvature and points of tangency shall be set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C of the TOOT Survey Manual of April 2011. Alternately, Bernsten® Standard Aluminum Base monument (or equivalent as approved by the County Engineer) embedded and backfilled with compacted sand may be used. All Daughter Lots, Blocks and rights -of -way within the Subdivision shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded. QPrimary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. The plat note regarding Owner's responsibilities as found in Appendix GA, if not contained in the Owner's dedication. aThe On -site Sewage Facility (OSSF) setback as required by the Brazos County Health District. F7The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified on the most current Brazos County Flood insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). QIf there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points, within the plat. BFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. aA minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot elevation that is located within five (5) feet outside the -perimeter of the Building, or two -feet above the BFE, whichever is higher. If any areas within the plat include a 100-Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. A separate drawing containing both existing and proposed topographic information at 2-FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). The certification language as found,in Appendix C for both the Commissioner's Court approval and the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall be obtained after approval by the Brazos County Commissioner's Court. If any Lot within the plat will be served by a well or an On -site Sewage Facility (OSSF), a letter must be provided by the Brazos County Health District stating they have examined the plat and that it is in compliance with the Brazos County On -site Sewage Facility (OSSF) Regulations, Construction Standards for On -site Sewage Facility (OSSF) Regulations as published by the Texas Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of the District prior to Final Plat approval. �✓_- if the plat contains a water well site, there shall be e�istl�� of th CE se aration 9� Vol. �pg. 214 requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. If rural route mailboxes are proposed, the plat note as found In Appendix G.2 for placement of such mailboxes shall be shown on the face of the plat. If any areas of the plat are located outside of all incorporated areas, the plat note as found in Appendix GA regarding the requirement to obtain a unique Development Permit from the Brazos County Floodplain Administrator prior to locating or altering a structure or land shall be placed on the plat. n✓ It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. nDriveway culverts for all Lots shall be designed by a Licensed Professional Engineer. aIf entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. WIThe diameter and length for each driveway culvert shall be shown on a table on the plat. This information shall also be placed in the deed restrictions for the Lots in the Subdivision. 7 The Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. IAny Improvements proposed within the Right -of -Way 'including, but not limited to, irrigation, landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance with an executed license agreement between the County and the Owner. W1 This check list along with the required copies of the plat shall be submitted to the County Engineer for approval. aLocation and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. V09.3 6_ Pg. 21 Vol. 896 96 Pg. 216 Every Master Plan / Preliminary Plan shall include all of the following: Title Block with the following information: Name, address, telephone and email• address of Subdivider, recorded Owner, Engineer and surveyor. Proposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) Date of preparation. (Include the date of any revisions on the plan.) Engineer's scale in feet. Total area intended to be developed. Proposed number of Lots to be developed. Abstract name and number. The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES ONLY". North arrow. Drawn on 2.4" x 36" sheet to scale of 100-feet per inch or larger. Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract. ❑All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988 Datum. 7A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plan. FAII adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. FAII parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plan drawing. County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. Road names and Road designation (whether the Road will be public or privately owned), pavement width and Right -of -Way width for all proposed Roads within and all existing Roads abutting the plan. (Proposed and existing) FIAII existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and dimensions. Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) (Existing and proposed.) Pipelines: label company with volume and page. The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to Abe subdivided) shall be shown on a single sheet, regardless of its acreage. The Preliminary Plan may also .be shown on multiple sheets if necessary to show all detail and required information ;as required by this section. Size, in acres, of all Daughter Tracts. Centerline tangent lengths and curve data for all proposed Roads. 3 Easements and rights -of -way shall be dedicated to the public. The dedication of all Easeme is and rights -of -way shall be accomplished free of liens. I Vol. ® 396 pg. All proposed Easements and existing Easements of record that have a designated route shall be shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plan note. Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. The On -site Sewage Facility (OSSF) setback as required by the Brazos County Health District. The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A classification., or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. BFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be 12-inches higher than the highest spot elevation that is located within five feet outside the perimeter of the Building, or two -feet above the BFE, whichever is higher. If any areas within the plat include a 100-Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. A drawing containing both existing and proposed topographic information at 2-FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). If the plat contains a water well site, there shall be a depiction of the TCEQ separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. ' The Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. if entrances or driveways are proposed fronting Texas Department of Transportation (TxDQT) 9-9- i Vol. Pg. 218 controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. For Road widening and drainage purposes the Owner shall dedicate the Right -of -Way. In the case of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right -of -Way. Indicate the centerline length of each Road in the proposed Subdivision and its design speed. If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per the requirements of Article 8 of these Regulations. Locations of existing and proposed private alleys. Locations of existing and proposed public areas. Locations of other public Improvements, including but not limited to parks, schools and other public facilities. The location of proposed cluster mailboxes, as required. All proposed Off -site Easements for infrastructure construction must be shown on the Preliminary Plan, ElProposed phasing. Each phase must be able to stand alone to meet requirements of these Regulations. Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained Roads), the title of the plan shall contain the phrase, "A Private Subdivision". Refer to Article 8 for additional requirements. This check list along with the required copies of the plan shall be submitted to the County Engineer for approval. Include a description of contributing drainage to the proposed Subdivision. The submittal shall include the area, slope and type of Development in the contributing area. Drainage narrative in compliance with the BCEDG. Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but not limited to, municipal sewer service, private sewage disposal system and On -site sewage facilities including the size and location of all proposed sewer mains and manholes. Preliminary grades for each main between manholes and the depth at each manhole shall also be shown. All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. 210 Vol. Pg i i FINAL PLAT APPLICATION REQUIREMENTS I Every Final Plat must include all of the items provided on the Simplified Plat checklist as well as the following: 91 For Road widening and drainage purposes the Owner shall dedicate the Right -of - Way. 1n the case of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right -of -Way. 17 If public Roadways are to be built as part of the plat, the plat note regarding the responsibility for construction of Roadways as found in Appendix G.3 shall be placed on the face of the plat. ❑✓ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. P/ Indicate the centerline length of each Road in the proposed Subdivision and its design speed. If more than four mailboxes are to :be provided within the Subdivision, cluster mailboxes shall be provided and the location of such shall be indicated on the plat. If the Roads within the' Subdivision will be privately maintained, include the appropriate note(s) per the requirements of Article 8 of these Regulations. Locations of existing and proposed private alleys. ZLocations of existing and proposed public areas. Locations of other Public Improvements, including but not limited to parks, schools and other public facilities. aAll Off -site Easements for infrastructure construction must be shown on the Final Plat with a volume and page listed to indicate where the separate instrument Easements were filed. Separate instrument Easements must be filed prior or concurrently with Final Plat. Proposed phasing. All phasing shall be in accordance with the approved Master Plan and/or Preliminary Plan and each phase must be able to stand alone to meet requirements of these Regulations. Infrastructure costs should be separate for each phase of the Subdivision. aLocation and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or Immediately adjacent to the subject property. If the proposed Final Plat is to be a Private Subdivision (containing privately maintained Roads), the title of the plat shall contain the phrase, "A Private Subdivision". Refer to Article 8 for addltional requirements. Min the case of an On -site Sewage Facility (OSSF), the Developer shall be responsible for providing a Development Plan, as performed by a Professional Sanitarian, a Licensed Professional Engineer, or person certified as required by TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed according rules and regulations established by the Brazos County On -site Sewage Facility (OSSF) Order and TCEQ Title 30 TAC Chapter 285. Vol. Pg: i a� AM — L M MaLD exaewPl a taae x M as P m,aa pal m 4P )gaflRR,lpIN1EIMkWAY rr xvaxD b w 1, Car laaawaa xa uarm Flu, tlYNO $OUINEIW PO'J71E alaas m rvx lauo�m m Ixs cm. anm u✓m a rtn`Flu, mn� DNtYta W �` SUBOW&CN 9�A.Ia[""An ✓N e[ 4os+mMOar tl M o¢ YgaRVso wT. 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AnUpprL4 u 1 ?�. IiY t] ,! /'' FI fl SS 12 $1 fl l0 r1 9 }}I IT RI St 91 R pl R7 7 pl 5 fl RI rtil 1 S<l 111 4 ,+I Y,9 ] rl 91 2 glanaj OI I a ¢y %•T it O)xa✓ It1Ca1 9MW 9Im TAxa11 aialY Obatai'1P1 n 1st<r mood rev nx mwr sw trait es Saar aNrta tram satyr rrssr nr tr m w esar min asr,s• Sur mar arum Par' min farJY ,kw stx M Ir ur m w mad mar w err rarm m #,P San' fi9aaT #,w larr r care. w 9>lr tsar }t'tRP 9TN nW vrrB by m urr nw Datr us• u1r tv sr at aar som• sssxa• .ur nsr m• m xv atrr am tsD,vr nw aalr vvn�r -'a I 1 I I I I aYmO (1797p/274 1 I I I is n D s m :s nDP .iJn 1 n I 1a 1 ,o I ti 1 u 3 maa�orrc,aa ✓sea my pr p• me tea � ws• ar me L' Vol. 396 pg. 221 FINAL PLAT SOUTHERN POINTE SUBDIVISION SECTION 400 15.51 ACRES TIEING A POMO14 OFACALLED 17ASACRETRACr VOLUME 1717A AGE241OPRRCr ANDREINGAPORTIOnIERE)LIINDER OFA CALLED )7419ACRE'IRACr 1' VOLUME 17376.PAGE22B(021113 t) srERRErrts. SLRTII LEAGUE $URWY. 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ITEM: Consider and take action on the Wellborn SUD utility permit to construct a 115' road bore for a 1 inch waterline crossing under the right of way of Imperial Loop 965 feet southwest of Jones Road. Site is located in Precinct 4. TO: Commissioners Court FROM: Darrell Kolwes DATE: 04/17/2023 FISCAL IMPACT: False ' BUDGETED: False DOLLAR AMOUNT: $0.00 SOURCE OF FUNDS: ATTACHMENTS: File Name Description Type Utility Permit - Wellborn SUD - 1�7r pLoop Utility Permit- Wellborn SUD - Imperial Loop - Install 115' Backup Material Install 115 bore for a 1 water bore for a 1" water line. ine..pf Duane Peters Date County Judge [- 3 96 voi. p. z 2 3 .. - --' - . S!? ... :%r `. _ .. _ - - _ _ =- - __ fir; - . _. - .. - .. •.. ad, .- APPLICATIQZi�1 TOR W&E Ua>I it'r PERMIT TO: THE COUNTY ENGINEER OF.BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility -Code, Section 181.024, comes: now ' Wellborn.SUD [coittpaq name], hereinafter referred to as "Company". -a Texas [stale] Corporation, with authority. to *transact business in Texas, acting by and through its duly -authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair'and/or operate a water line under, over, across and/or along certain County Roads as shown on dtnwings'and diagrams attached hereto and said location described as follows: Facility to'Cr6ss Road Road Name & Block Number Length or Crossin TYPE OF CONSTRUCTION {CHOCK ONE) - Bored Jacked Driven Cased Imperial Loop 115, X X Facility to Parallel County Road Within -Right -Of -Way Road Name and Block Number From To Depth Distance CONSTRUCTION TYPE I" Diameter . 0.133" Wall Thickness 2". Encasement Pipe Material Specification PVC Maximum Operation Pressure 100 PSI The" location 'and description Hof the proposed installativii "ainid appurtenances must be. fully :shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days'from the date.of said permit an'd steall complete said construe#ion /work witliitt' 60 working days. (COMPANY "MUST FILL IN). ,.[f 5uch ' c6nstructionis" of begun by'the'60'i' day, Company will be $equired to apply for a new permit. Company declares that prior to filing this'application, it has.ascertained the location of all existing utilities, both aerial and underground, and the Fling of this application • is prima facie evidence that the proposed installation will riot conflict with. any existing utility: A copy of this perinit shall be kept at the job site'any.time work is being -performed. [f-is expressly -stipulated that this Permit is a license for permissive use only and that the placing'of facilities upon public property pursuant to this permit shall riot operate to create or vest arty property right in said holder. If Is_understood and agreed .that' the rights _gild privileges herein set out are granted only to the extent"of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of -and indemnify, defend and save harmless Brazos County from and. against any and all loss, damages, cost .:or expense arising'in any manner:on account of the exercise or attempted exercise by said holder of the aforesaid yights and privileges..... _ { `� 2 Any deviation from these spedifications•must be approved by Brazos County_Enginecr's Office or its designated representative. Approval of County Engineer's Office malt take ns long as two -weeks after complete application is received*.' _ Applicant agrees to comply '%vith all rules ,of the County Coinmissioners and the Couofy .Engineer in cgnstruction or said installation attached hereto as BRAZOS COUNTY i1ESIGN.STANbARDS AND -SAFETY PRECAUTION REQUIiaEI TENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS :OPMAY and .incarporated herein for reference. ' fn fire eveni'Contparryfrrils:to Chialrr a pernilf prior to lire-hrsiallation or ilaes not Mall ttlllltles in catnpllartce Willi . inslallallori requhrements sef forth herein (.1.e. depth, location, etc), Cotupnny-assu_ ales nil frrtancial r�rpo►isJbllity jor daruages aipitlor.destructlorr of lines, cables, etc. based upaan Its falhrre io damply JPUI Braiox Caaaty requirements - Appllragrl;trgrees that lf�rrrros County deirro�tslrrrtes rr violation of theIiiiiis affhls p il1q, Appllcaru stlp0laMs Mat*:: re7ratsltes jar hJtnictive relief Mist mrrl Neat Brazax Cas entitleInieltejeuJoirlrgycandiet by npnllcrr!rally • :" w/lirli fs'Contra, to 111E policler. This perniil !s a revocir6le penult. Brazes Carruly Mventes the right to revoke this permit at arty tlute,.-In •tlee sole dlscrerlori.e,tBrrizos Coriitty, for lirteresis: of prrbllc I Igg l , safety or welfare, or jor fadlrire to repriir ally rlanrizges -. Jiporl rleJllrntel, Olforalry oflrerreQ50n deer)terlsJfjf%Cleldt btu BlaZas Corin!}�. fit the evei l=Coirtparly jalls:ta cotnply Willi any or all of the regtrlientew.S as set jorlh herein, the Coturly nrny take such acllo1 irs it deems appropriate to catlrpel compliance. 'The Couno.F.ngirreer further retalris the rlplit to revoke - :._: thls.Perhf I byverbal imlYkadon to the ApplkrutiManrpriar}. Falhere to obtain this prennY andlor nolify.11re Corinty �glpglrreer, s Djjlce: iNi n 24 hnurs ojbeglrnrlrib� coristrrrclloii deal1 cons!!f& grattlrrls for joh shntdotvn: By signing below,1 certify that 1 am authorized to represent the Company Iisted below, oW that the Company agrees • to the canditionslprovistons included in this-ermit. = :.. ' Wellborn SUD = _ Company Name ...... . � cloNco By. ignature . . � •.�; Title- .. _ 6784 VW:6,ria Avenue .; :. :..: 'A ddress College Station TX'-.-- - - .77845 .: S.tafc Zip_ i C ty . :. ::'.:: •: 979�6904799 Teleplione Number cyo ung@wellbornsud.com email: . . . . . . ......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... ... ...... ... . .. .. ...... ........ . . ... ... .. ... ...... . .. . ... .. ..... . ... .... .... .. ........ ... ...... .. ......... .. .. . . .. ..... .. .. .... .... ... . .... .. .. ..... .. .. . . .. .... ....a -0 �py.�...q.....g..... .d..... . r.i..W....I..R. . -a-.-. -s-..a.-n"fibiic*e. .*dated .. .... .. ... ....... ..... .... . ..... ...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......... :— ........ ...... ... ..... va - - - — — - — — - - iishowW V. ............... .... ...... K . it .... ...... .. ............... ........... . .. .... .. .. .... --- — --- ....... . ... .... . . .. . .. ...... . ..... ......... . ..... .... ... ... .... ..... --------- .. .... . ......... . ..... .... .. ....... .... . .. ... . . ...... ... .. .. .. .. . ...... . ...... . ... ...... ... ..... . ..... ...... ... ..... ..... ............... . .. .. ... .. . . . ..... ..... M, ... .. ... . ........ . . ... ........ .... .. . .... .. .... .. .... ...... ...... ..... ...... ... ........... ... .. ... ..... .. ....... .. ... ... . .. .... ..... ... ..... . . . . ....... ..... . . . . . . . . . . . ... ..... . . . . . . . . . . . ...... . . .... . ...... ... . .... ... . ..... ..... .. lifil" Engineer:::i .......... y.. _jiginae . .... .. . ... .... ... . ... .... ...... .. ... ....... ...... ... .......... .. . . ...... . .. ...... . . ...... . . .. ml w, z: .... .... aw ....... ..... . .. ... .. ... .. .. .... .... .. .. . .. .. .. ....... .. .... .. ... .. . .. . ......... ... .... . ... . . .... .......... . ...... .. . .. . .. ...... .. . ... . ..... . ........... ...... ... .......... ..... .............. . . .... ....... .. . . .... .... . .... ..... ............. .... .. ... .... . .... ........ . .......... ........... . . ... ....... ------- ' 't'liV1'17 ' ' AG IELAI B�JSS 5 BLOCK 1;::L®T 2R�2 .- ..... °� ` �• � • � .:�• BRAZOS COUNTY ---TEXAS T'"A E X H IBA _ _ k:_1:.:-,:},µ`��'•.:�. _»�...�.�'�w,w"'»a:�,...,.`._.....,_.:.,....�. :. ., ...,_..�. �,.�__t_. _,..�.._. ,..>:;�r..:k:.":t::.w .�. _`.-_i;-�rµa''....:',%..�,_.n. �ir��i,<::..:.._ .�.'a. v�-�---'--' ----- BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDAiRDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF. WAY ' -A. General Reguireraents = .1. Adequate drainage shall be maintained in ditches of all times..: - - 2. Pern&tee will use best management practices (" 13NIP") (EPA and TCEQ both provide lists. o_f examples of, ". BMPs) to minimize erosion and sedimentation .resulting front. the proposed installation. 3. The. perm ittee shall take precautions to avoid damage to property. All County Right of WE!y'and property.'': shall be restored to,its original condition, as far.as practical, .in the opinion of the County Engineer or appointed representative, 4. The construction and maintenance of such utility shall not interfere with the praperty or rights of a prior :.:. occupant. :.. 5. Fernittee shall not in with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. - 6.- County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to'the public exi86, then the CNgty.Engineer will decide whether such ; _ project will be allowed or if an "alternative exists so as not to inconvenience the public. B. Safety Requirements " .l . Proper traffic control measures must be put in ,lace nor to be innin "wor--k and remain in lace during-,:. P P p g" p:.. - - -g the duration of the jolt._ All tmffc,control measures must follow the Texas"Mantis! of Uniform Traffic' Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During constructions all safety regulations of the Texas Department of Transportation shall be observed. 3. Permit. a mus#take such precautions and measures, including placing and displaying safety devices, as'.:::' may'ie necessary, in order to safely conduct the public through" the project area.' Company shall provide '-` -" flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisionsmust be niadeao cause minimum inconveniences to traffie.and adjacent property .. - - • '::: - • owners..... :." 5. No cable, conduit and/or pole line shall be laid, constructed; maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such.road. Any poles placed in the Right of.,.- :. . Wayfor future installation shall be placed at the back of the Right of Way: Exceptions inay be approved.':: :...... :... by the County Engineer. = :.=C. " Traffic Cotrtrol Plan = - 1. A traffic control plan, pursuant to the TMUTCD-or Engineered Traffic Control -Plan must be provided .:: . for the°:following::,:... °`: . a. 'Any.constructiori"(i.e. pit, excavation, hole) left open overnight, requirei�ecific nighttime traffic control measures pursuant to- the TMUTCD; 396 .230 2, b. If construction -is within ten (1.0) feet of the -roadway; or . c..'Any work -performed in the•road right-of-w4y; _ Plan must be attached to the permit and kept at the job site any time work 'is being performed: _ 3. • Plan must set forth the time of completion for the job. D. :-DesignStandards 1. AlI overhead installations shall conform to clearance standards of the Texas -Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section .151:04.5. 2. All pole installation(including lighting) shall be placed at the. backside ofthe Right of Way tb ensure safety to the public" Any pole placed in violation of this requirement will be required to be moved to the appropriate location at_the company's expense. Exceptions maybe approved by the County Engineer. 3. All underground installations shall (these are minimum depths-: utility may place deeper);.. a. -be placed at a Minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty=six (36) inches below ditch flow line when installation is :within the area -measured - :.. from top of bank to top of bank.; . c. - . be. at Ieast forty-eight (48).inches below ditch:flow line if:low pressure gas or petroleum lines. For . high pressure.gas and patroleaim_ .lines, see High Pressure Pipelines requirements listed below; d. not be closer, tiiaii ten (10) feet from the edge bf pavement. Exceptions. n ay.apply in rights of way' of less than 60 feet.- 4. Water Lines: 'All water lines must be a minimum 36-inches below the ditch flow line and cased. Wateriines_shall berried if crossing under the roadway. 5. Utilities in all new -developments that have 60 feet or r greater of right of way:.shalI be installed within - - - designated_ locations based upon -the type of utility. The locations shall be. as follows: (measured from .: back of right-of-way).. :. -• :power = 0 to ? feet; nominally a' Phone - 2 to 4.eet; nominally 3' Gas - 4 to 6 feet; nominal ly._S'.. = _ Cable _— 6 to 8 `feet," nominally 7' _ - 6. Utilities with less than 60 feet rigli"f;way in Anew developments shall install the utility.in a similar magnet as referenced in No. 3 above; however; :the.County Engineei or its designated re_ presentative will provide final approval of each utility location. 7. The length pf any trench to be opened in advance -of the pipe,' conduit or ducts-inay not_ be aoatger than 400' -` • -if left.open over or unattended. S. Crossings under a county road shall-: a. be bored or jacked. ABSOLUTELY No OPEN CUTS WITHIN COUNTYROAD PAVEMENT; b: be pressure oufed for the full.lepgth of the crossing -if the an s .. e. between i .e and casing and... -. full : P P P .... g ...... . . soil exceeds 6h6 l;) inch. Brazos County must be given 24 hours -noticed pressure grouting -_ operations and have the opportunity to have an inspector on site to observe pressure grouting operations; : :... 23� :... a/ol:.9 _ Pg-.: - - c. TOOT Standard Specification Item 476 shall be followed for all boring, jacking,. tunneling and joints. 9. Bore'its: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place.'See Traffic Control -Plan listed above. C. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from -the County Engineer or his representative;'.: d. .: en pits are.to:remain open For•more than 8 hours, due diligence will be.used in protecting the spoil pile to prevent -drainage problems; e. based upon soil conditions, the County Engineer or his representative may -require shoring io protect . - pavement integrity; f. _based upon soil -conditions, the County Engineer or his representative may require pits be placed :.., . Further from.the edge 'of road..,..-"-- 10. Any installation within ten (10) feet of edge of pavement shall meet the following: _ a.. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material.-.:,: c, based upon soil. -conditions, the County Engineer or his representative may.require shoring to. . protect pavement integrity.: d. all excess water and mud shall be.removed.from the trench prior to backfilling. Any backfill placed = during a rainy. period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and'shall be replaced with PERMANENT cement stabilized material as soon:as weather permits; e. all disturbed base.and pavement materials shall be removed end restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must. be careful to not jeopardize the slope or integrity of the shoulder of the road: In the event. Company damages. -the slope, shoulder or'any ottier portion of the right-of-way'Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation 'of construction and/or maintenance equipment on the traveled surface of any.improved County. -.... . road will not be permitted, except_'tn an instance. whereby the.laying, construction; maintenance and/or repair of cables, conduits and/or pole lines cannot -be accomplished by any other method'and .in this event all such equipment shall be of the rubber tire variety: Appropriate traffic control shall be.provided meeting TMUTCD.requirements. 13. In the:event said construction and/or maintenanee.and/or repair requires Company to remove; --cut or jeopardize any section, of the road (asphalt, cement, road base, etc.), Company *Will be required to provide : a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by - the County Engineer. 14. The appl icant shall submit a letter bf"No Objection" from the Army Corps o f Engineers for all .: designated wetlands and environmentally sensitive lands. E EmerEencv work I.- In the.eventCompany is required to. perform emergency seivices that requires'exeavation in a'County _ Right,of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall.botify Cotinty.Engineer within 24 hours of beginning construction/repairs. -This will allow the Couhty-En' Engineer's Office an opportunity to inspect the site twei sure the integrity o unty gin n egr ty' f the Co Right of ' Way -and traffic safety ponVols.ustd.. ..'.'F. Repairs M Axis W facilities I MaintebanPe jandlo.r. repair to ekist.i4gg cables, conduits, and/oi.pole lines.Whic'h require disidibance of the.'.. soil,'hall not .be1jeddimed until "plans destribini­ ch maintenance and/orkpair-have been approved b theC ty tngin'6 its d representhti 6 and a permit has been.o.btained.' - County Engineer:or esigna Y G. Relocation of udflties.. - :t. - :W4q6"And if the County Engineer -determines'ths' :it is necessary for the constrqdti6n. repair, 'improvdindnt,'. alteration or relocation' of all oi-'6fiv'i36ftio_n of said road, any ot:all pol es, wires, pipes, cabl&s or other facilities and appurtenances authorized hereunder,. shall b6 removed from s'aid'road, or reset or relocated 'tbere6ii, as required by the. CountyEngineer within a reasonable time as deidimined by the Co unty ounty Engineer and Utility.Company, and at the expen'sie of the Utilitiy. Company. H. Hieh Pr6slire 1. -All utility Permits far high pressure pipelines (generally 60 PSI greater), wh4ther pertainiiig to lled access br"'non-conlrbiled. access installations, should contain the foli ing additi'C) nal contro inf6rrh ation in the description of the.pei7nit. -:diameter -wall thickness -material .specificati ion -minimum yield strength . .... . ....maximum operation pressure of the pipeline'. 2. With:the exception'6f the maximum operation pressure of the,pipeline, this information is 'to be supplied , . . :e carrier pipe and the casing. . ­ . . . - . � for'b6th the -3. Assura tallAtion material'a*nd.de'sign meet:iht minimum .Fdderal Safety -Stan6-d§ for Liquid and Gas Pipe Lines. -Assurance must be : provided c'i. t : ided on company Oany letterhead . and signed . . by an authorized -6 re pre ..sentative of the company, .... . . 4.', Petr6leum Pipelines: .. .. .. .... .. ... . . ... ...... Depth. TypejDf Pineline (Mow deepest ditchGrads) Special. Regj W uirements Encased. Pipe -Less than 10.' Must be covered with concrete pad at least 36" deep Encased Greater thafi:10' No concrete pad required d at least t48f'd '.N Pipe ..-'Less than 10' - Must U: covered with: b61"ni"cireic'- pa eep.:: NDn!:C6sed-Pipe ��Greater'fta- 102 No -concrete pad required Cone.rete pad shall be minimum 'o'f 3" thick and width shall be'pipe diameter plus 18" minimum. S. :Und6r'tiocircum SWki will a pipeline be installed parallel W4County R66d within the Right of-- es Way..-:Transmissi'o'n*',Ii'n'es have been* determined to be pefroleum i ipipelines (ivhkh includes naturall gas Iiii s) and shall not be parallel to*a County Road. V .6. NaturalGas Distribution is a lide that serves the ina['customer....:-*ol _01. PC 1::'2- 3 3 "IN 11GA9 All�AD :-7 :ROAD A 1EAO ,EIIU 40 Man r..ROAD 170891 ]ROADVORK Y w " Witt ZIA ig ROAD r -A, AHEAD' 7' 7 yy A, h IT., 'o. 3 I 1 .1 - . I tidy wan1.j*! . .. : � LEGEND so too um 4%PC= I .m- Mpl= .. U1.1n. . I 4 ISO 11. 4111'. 45 10 45W 495- sw 74si:,: w-- -7 25 500- SAP' t;w- 754. Mat :'400* 24B..., ,So* % "46 1 to' Soo. 29S.; Go- 17tr fAw - "w'.. 6P 7r3 577 5 55— I OW 2101 jus 14W cow Ro. —225F. VON IF —790-7. - "a - ISO* poptja It t rkouat SIR I®tY�tOglht�aavC' c­t,t eowwd Of I.: _h, owa, N :t i".1 , , �'_ _­� : - -- - -, . .. �r=oo I .. :1, 1' - , Q! e1c., ""A—Dwama M2, r- TYPICALrUSAGE' I..*U.r irottl a' I .:� , 'i Latom Tom _k _" I a . > -, ;, : - : mmitu : ;z on tat Ch.0 %calla" 20• f, !777 'Ta' -call I" low do$ c �. �.g 1161et w 1041rcted 0, ft 61 W -owasedowift I. rwol's A o,yrarNo" wt. J, V :A.. �J !hCM. 191V416 4011115 ow wat w ls�,Mool 4 L'50, vicIBIGIU4 or $Iowa jggftlo�.A U= s. St. zi ,e la to: L�4 M : ,I U100"t m It &A 04 cashlarad 30 to too I , Fg h; go "I ftnkot mrfarIamca w 0.09Y at w V low alto of ov, �m .11raw !door Ito 4: Saw attoetito or wpCWdIt ;-a rtage '01 03 S td. 'Jet IT • rw 4"tclo, Coca loo.7 Awiltaml-stimmr m1cles 2-o"'!low of/ or* P:.cd.. 4L In,tti•ti=' Ara,row. riven Maroy'em � 'A a ar amw wlp—P :A ... 7i -Wt •VWW QA IrR Moo 412MAI am I.: W1,5 D. w" j. Dime .1 wl'ou 13 w WORK N'Alm ROAD '77—; 1 MrAD .. mo,F, 40. 04- .. . ...... 'to as Isar C" M .'VORK MEAD �owa 11,.I tiwica"wor --p-twom 1. Sea Mfo 2t A to 4 -TRAFF I.C.. CONTROL,: KAU- .... .. CONVENTIONAL.'. ROAD. �w H. L- R.;MORK­ Tcp'. (2� 16):-:. ... .... .. :S OU DE '1B �-TCP.i2'-1 ..WORK SPAtE.,NtAR-SHOULDER , WORK' %'SHOULDER WORK: VEHICLES ON' -SHOULDER �P`A.ft -bki. —Conqentional Roads -1100CIS: ....Conventional Co.nventionol vocas vis 4 .. ........ Eli Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector' 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 04/25/2023 MQUESTOR JENNA GUEST ADDRESS PO BOX 3097 BRYAN TX 77805 OWNER NAME JENNA GUEST PROP ID# 421565 REFUND AMOUNT $20.00 REQUESTOR RACHEL STEWART ADDRESS 712 N PARK BRENHAM TX 77833 OWNER NAME ELIZABETH POMYKAL PROP ID# 427374 REFUND AMOUNT $42.67 REQUESTOR MARISSA NETTLING IRREVOCABLE TRUST & RAE NETTLING IRREVOCABLE TRUST # 505 ADDRESS 13044 KNAUS RD LAKE OSWEGO OR 97034-1515 OWNER NAME IRREVOCABLE TRUST # 505 PROP ID# 419565 ' REFUND AMOUNT $ 552.8.04 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME -PROPID* REFUND AMOUNT 1Voa. 43 APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4951 County Park Court Bryan, Texas 77802 Ph. 979 775-9930 OWNER'S NAME AND ADDRESS GUESTJENNA V PO BOX 3097 BRYAN TX 77805-3097 Collecting Taxfor. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Legal: j0RCA UNIT#18 50.004371-000 WILDFIRE E_NERG_/AGUILA VADO (EAGLEFORD AB 44 /PERRY, R SUR .0737497800 R Address: Account # 421565 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested 2REFUND 2022 12/29/2022 $10,992.85 $20.00 Taxpayer's reason for refund: OP -Overpayment REFUNDTO: GUEST JENNA V PO BOX 3097 BRYAN TX 77805-3097 Sign below and return form to a Brazos CountyTax Office. "I hereby apply for the refund bjthe above -described taxes and certify that the information on this form is true and correct." Phone # If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state [all felony underTexas Penal Code Section 37.10. TAX REFUN `• EERMINATION te�fd is [ YJ Appr d [ j Disapproved Authorized Officer Signature Date 4jas(as 3 96 Vol. pg. 236 : TAX RECEIPT 12/2912022 09:28AM KRISTEEN ROE, CTA : " PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT f 3199431_ BRYAN, TX 77802 • F_7atA�q � _ �; .. _ ,12l12912022; e Over/Refund, $10,992.85' PAID BY: GUEST JENN&V PO BOX 3097 BRYAN, TX 77805-3097 �iP,, ropeft5►'+��_ $ _=�2 �GeGr �cL:.L,+' • -i'=.'^fir.:-� _ .. ._ I.A���wkz� � • :-';; �.•�r-., r �„ 'e'' :��e��- -.•- . ,;,••-••-- .a� � �y:,�fr:.:: �^:. `��e9a.,,_,�...�-� �-n��.. ,_O+kner�;'�rtir•' � 4"�. .-.,.Th`I �421565 150-004371-000-R-050004371000R001019 10.0000 GUEST JENNA V i PO BOX 3097 ' LE *>t ; ;:gym z _='••i'?Leg._ De$C : ption ai; ' . `r%'a, ,:� ;,c,:� ;ht 1 BRYAN, TX 77805 3097 s1 'ORCAUNiT#1H 50004371-000 WILDFIRE ENERG/AGUILAVADO (EAGLEFORDAB 44 fPERRY, R SUR j I .0737497800 R 1 iv iUS��''3�� yy�'�l'��`T+��,-�-AC? � �tw.�;*.i>a `^ •. ..n .1. C".7��: _.-_ �� +:� k " , r 3':_et:•r. -x5y "ts �ue•,'.niairt, .trtigd-' ^'.9 �✓,#`i' 'i: en -''�. c-• F E t c Kt:rurvu tN i i IT EMGSVCSDIST#3 Zp22 0,00000 • 0 146518 N 20.00 AM 0.00 0.00 0.00 20,00 20227 0.02660 688,164' 63239 N 175.48 0.00 0,00 6.00 0.00 175.48 BRAZOS COUNTY 2022 0.41941 - 668,164 ' 63239 N 2,856.05 0.00 6.00 0.00 0.00 -2,965.06 BRYAN ISD 2022 1.13960 688,164 53239 N 7,842.32 0.00 0.00 0.00 0.00 7,842,32 " - • Balance Due As Of 1212912022: -20.00 �Q�aer_�>����D.etails;;����-;� �:�;=����������ss���:�- �Desc[ on�� - ' :. Y� r•�� �Atrrou�� Check 7127 10992.85 r 10992M Vol. Pg. 2 3 7 Page:1 Receipt Issued in Accordance with Section 31.076 of the Texas Propertyr Tax Code T,9„, ft j APPLICATION FOR TAX REFUND collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-77S-9930 OWNER'S NAME AND ADDRESS POMYKAL ELIZABETH 920 CLEARLEAF DR TRLR 286 BRYAN TX 77803-3534 collecting Tax for: (taxing entitles) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: OAKWOOD MHC, SPACE 286, SER# BEL011301TXA, HUD# NTA1877856 Address: 920 CLEAR LEAF (PVT) DR 286, Account# 427374 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2022 10/31/2022 $1397.05 $42.67 Taxpayer's reason for refund: OP -Overpayment REFUND TO: 1 _ v STEWART RACHEL "� p� ��� I�LO�ct,j X �7 a 920 CLEARLEAF DR TRLR 286 BRYAN TX 77803 Sign below and return form to the Brazos County Tax Office. "1 hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." sig I a at Phone 0 Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state Jail felony under Texas Penal Code Section 37.10. TAX REFUND DETCR—M-NATION The tax nd is [ ed ]Disapproved � ] � � j Authorized Officer Signature Date Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date vdl. 3 9 6 Pg. 13 1 • TAX RECEIPT 11/02/2022 08:09AM ** DUPLICATE ** KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: STEWART RACHEL 920 CLEAR LEAF DR TRLR 286 BRYAN, TX 77803 1 _' .Receipt Numhei ��� 3167753 oaTe`Posted _ 10/3i/2022 Nymentiype P paymentCode OvedRefund Total Paid _ $1 397.05 Property ID Acres J Owner Name and Address 427374 d 702020-0000-0385 '- ; 0.0000 POMYKAL ELIZABETH 920 CLEARLEAF DR - --- -� - Legal, Description _ _ TRLR 286 oAKWOO6MHC, SPACE 28B, SER# BEL011301TX_A, HUD# NTA1877868_ _ v _ ' BRYAN, TX 77803-3534 . • StWs� - - ": ------- DBA Name,------ -- -- �-•---- --.r� . � ' 920 CLEAR LEAF F%7n OR 286 Entity _ - Year Rate - Taxable Value -Stmt # _ - -_Void _Original Tax �lscnts ^ PB;I A Fees Overage Amount Pd ^ - w Z REfUNO ENTITY 2022 �0.00000 0 145348 N 42.67 0.00 0.00 0.00 0.00 0.00 0.00 42.67 0.00 265.20 BRAZOS COUNTY 2022 0.42941 61,759 102221 N N 265.20 3B5.37 0.00 0.00 0.00 0.00 0.00 385.37 CITY OF BRYAN BRYAN tSD 2022 2022 0.62400 1.13980 61,759 61.759 102221 102221 N 703.81 0.00 0.00 0.00 0.00 703.81 4,397,06 Balance Due As Of 1013112022: •42.67 DescNpflon --�- - �Aroount. "'- - - - ' w -- - -� 2022 NIFI ESCROW - 1397,05 Check REPOST 1397.05 3 9 6-_Pgj.-2 3: 9: Operator Batch _ _ ��__ �� ., �.. __ �- �_ __-- - _ _ •.�__- -- ' iemefson 43099 (2022 iNH Escrow) _ 1,397.05 Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Cade *� • •t • • • - ,..' < . •!,i< 1• '!e , h • • •fie' S, • - . j'' •.I 5,, `p , 'IV •'t• • , .. ,r:�:i '.• ',ti•<v„ R. , V4'4• ' 'w �i •f •tr • 't i -, ' `` , !'•;� . yt l'. ' .. •p5". , F •+:• . '• .f 7 „ °,jl {'kL111'� � Dili• ' '• •a •''P- �, `ems , ' r,l°r 1••iN .a ''J,i . Ln 4..i • ' •,•Nr f•: a j ` . .. ' , •A�r �,.'.r iu.a ` . . s: � : ... F;ra��,, f J. ':•, t.r.,- .. . •. 'Irtr ,J• •• .'i+ •..n �� a t•. .(+ . , _e''tir• :�' .h .''1*..r .�1 . .. .1� •un.T.. �ti.,r ': ,''�1,,'•y, . ,•f APPtlAilON'F7R•TN(itf�FUND : " e at '.. r - • k 1 .. '! ; • ,. , k.a= .. FT - �+ `a. ' j 1' �4,: ,,: :+�' • : cT OWNER!SI ME.AfOb ' • . '° CoUec$rLq Oj)iGe NcmC'' • t' • `` • •'" •, • � • .' ColkxflagTo`� f$r:'(ecrdng err>3Ues) _ - ' �: �'� ,:A�g13i°� ' r ;•;�• •,�. 1 BramsCauntVr Yofgryan,QtypfCallegeSmdoa. NEI7LINGl1AAli15SA. y 5:/ lktbi&.-llity,�ezQ jce .,s -'� R ' WlEACABL'E`R be-#444 W •.. ' , r ,xv , w : - '. '•• •li a 'j1A/�CICENZIE RAC• NF.iTI:ING. • "�r : •' 7 •IRREHOC/iBLE7RUSTl5�i`� .. , .� r �� �: .1•R .•; •• ,j:•,•,,:2', ,..j..k. .� • •? -ISD MAWRD '•:J.. .t F. `, t.•5 :•� iaR .. v:c+ r,, - y, "• A, ' s LAKEOS1NE�iO'OR•9�034-t<;!J, ,,. ,a, y '"' '!• • e h••;°- 'r' ..'r�.•r. e+�eb�' •'1:':.{!,.-i••• � ''' i•PROfrER'YUESCRIP�o_N_ .. ,'i'- •",'a•' •. r:•°.�:,J^�••''"• 1•;; r y. ; ,.„ Lega•'CBOSSING.gT{I1(ELIBO�N pH1, B4OCK:xE LOT 4R, %►CBEs 1287- „� , s r' -, . RR Ir •4 ` ..{,, ' ~ •, + ' 1 Addasi s:'32059'FIV! 2354, r . �' k +, ; $r,• ,, . •,'1 s Y{S,r; . J �e 4. . ' '•` r, t .' i : . q '.� , '1• . ,. '�w•... ,•A<' . 1r. 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'i•/'`y $•; ..ter I_ _• TAX RECEIPT 04/18/2023 03:13PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: NEITLING MARISSA IRREVOCABLE TRUST #404 & MACKENZIE RAE NEITLING IRREVOCABLE TRUST #505 13044 KNAUS RD LAKE OSWEGO, OR 97034-1515 _ Receipt Number 31_72.4_9_4 _ bate Pasted 11/11/2022 Payment Type Payment Code �_ Full Total Pald 56,528.04 Property ID Geo Legal Acres - Owner Name'and Address .' -1.2870 419565 212600-0101-0040 MACKE ZIE4RAE NEITLINGRFStA IRREV CAB Legal Descr-iptlon __ _ 13044 KNAUS RD CROSSIN_GAT WELL80'RN PH 1, BLOCK 1, LOT 4R,ACRES 1.287 _ _ LAKE OSWEGO, OR 97034-1515 Situs - DBA Name _ 12059 FM 2164 - - - - --- — - - -- --- - - Entitiy Year Rate Taxable Value , Strrt# Void- Or_iginaf Tax Discnts , P&1- Att Fees Overage Amount Pd CITY OF COLL. STAT. 2022 0.62461 259.274 92407 N 1,360.18 0.00 0.00 0.00 0.00 1,360.18 0.00 0.00 0.00 1,113.35 BRAZOS COUNTY 2022 DA2941 259,274 92407 N 1.113.35 0.00 COLLEGE STATION ISD 2022 1.17810 259,274 02407 N 3,054.51 0.00 O.OD 0.00 D.00 3,054.51 5,528.04 Balance Due As Of 11Hit2022:.00 Tender Details Description Amount Check 122 6523.04 5628.04 Operator_ -Batch--- Ismolinsky 43282 (11112022LS) tI Exi is for this Pro erty Vol. pg -- --- --- --•.,_.�..-_ -- - - Total Paid - . -- 6,528.04 Special Conde on s p Page:1 Receipt issued In Accordance with Section 31.075 of the Texas Property Tax Code I-AIM BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2022-2023 BUDGET YEAR NO.22/23 28.01. — 28.05 On this the 181' day of April 2023 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 181" day of April 2023 the Court heard and approved a budget amendment(s) for the 2022-2023 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2022, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 181' day of April 2023. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget E7. 6 Pg.,Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 28.01 4/18/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE I DECREASE Grant Fund Constable Precinct 3 - NRA Revenue 325.00 Grant Fund I Constable Precinct 3 - NRA Departmental Support Expenditure 325.00 Constable Pet 93 - for the of stack -on cabinet. arQr$�iFilAt .Oul `� FUND DIV ACCT Change in Budget ACCOUNT NAME 30000 303001 48068000 325.00 NRA Grant 30000 303001 60500000 325.00 E ui ment & 1T Enhancement Vol. 3 9 Pg.2 4 3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 28.02 4/18/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Sheriff Administration - Jail - General Fund Non Capital Repair and Maintenance Expenditure 48,924.00 Sheriff Administration - Jail - General Fund Non Capital Professional Services Expenditure 48 920.00 - Jail for architectural services for the Jail Shower Area Renovations �U>•:�CaGle`EIIt �Illy'�' :�,k„� _ ��... ��+.... �;€�s;.,. x �,E.3 a �,�.a .;,.. ..{ _t.xs�?. ��t_�'�` �, f + � _.s ur:,. ��.�`` ..»`�,w'��.M .";�..�, F FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 28002006 65052000 (48,920.00) Carpentry and Building Repair 01000 28002006 72030000 48,920.00 Architectural Services ,Voi. Pg. - BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 28.03 411812023 [FUND NAME I DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE I I County Court atLaw #1 - General Fund County Court at Law #I - Court at Law #1 Reallocation of funds to cover the Judicial Bond that is due every four N MN FUND DIV ACCT Change In Budget ACCOUNT NAME 01000 23000200 51641000 (3,106.00) Visiting Judges 01000 23000100 61060000 3,106.00 Bonds va. 3 9 6 pg. 245 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 28.04 411 R12023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Departmental Support Expenditure 27,000.00 General Fund Juvenile Services - Administration Probation Professional Services Expenditure 27,000.00 Juvenile Services Reallocation of funds to cover psycbological services for the remainder of FY 23. NNP tRCounfy dade�roval �' g Y FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 11001500 61130000 (27,000.00) Contingency 01000 31000100 72670000 27,000.00 Psychological Services Vol. 396 pg. 2 4 6 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2022-2023 BUDGET YEAR NO.22/23 29.01— 29.05 On this the 251h day of April 2023 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 251b day of April 2023 the Court heard and approved a budget amendment(s) for the 2022-2023 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2022, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 25�' day of April 2023. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: D�,_s Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 29.01 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Facilities Services - Non Capital Repair and Maintenance Expenditure 6,500.00 _General Fund Facilities Services - Non Capital Professional Services Expenditure 6,500.00 Facilities Services Reallocation of funds for partial topographic survey for the drainage issues at the Tax Office and AgriLife Buildin I T a�3 NIVP 4/1912023 FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 17000006 65400000 (6,500.00) Grounds Maintenance 01000 17000006 72590000 6,500.00 Professional Fees c Vol. 3 96 Pg.8 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 29.02 4125/2023 FUND NAME DEPARTMENT NAME I CLASS DESCRIPTION I ACCOUNT CATEGORY INCREASE DECREASE Risk Management - General Fund I Administration i Repair and Maintenance Expenditure 75,000.001 of funds for accidents and claims for remainder of FY 23. n FoOaeleeeEptry FoOaeleeeEptry 1 NA6 DO; 0 I � . je: iliil g z - - - m 0s, FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 11001500 61130000 (75,000.00) Contingency 01000 12500100 65010000 75,000.00 Accidents& Claims voi. 3 9 6 Pg.249 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 29.03 4/25/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Departmental Support Expenditure 2,500.00 General Fund County Treasurer - Administration Departmental Support Expenditure 2,500.00 r County Treasurer Reallocation of funds to cover the bond for the new appointment of County Treasurer effective July 1, 2023. a. � III ..a"s. "l:n ._ � FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 11001500 61130000 (2,500.00) Contingency 01000 12000100 61060000 2,500.00 Bonds 250 Vol. Pg BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 29.04 4/25/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Academy - Community Based Other Revenue Revenue 800.00 General Fund Academy - Community Based Departmental Support Expenditure 800.00 Juvenile Services To recognize donated property consisting of a pool table, 6 pool sticks, and set of balls for the youth attending school rot JJAEP A emy at Juvenile Services. Date ? ._.., .... •_ ': ,411:9/2023 �.., v,_x�;=.�. CoantyJutlge Approval °� • Date'" • �`'- � �} � T. �S (.., /�'.� j7n �� i01`�r'�{Cl,.�i'ii�a±T, VIII�. !MY'�� 1;Y L. :.> a,2 7i%:•�'� a_�f:+, f. _...s�..> Y�`uw�✓,`�1y - J�4�1��f �' e•'�`''r'.]Y. . -0.11'd iYY��.aI' _ 2 _�c.. ;� 3'� 'a.ti.49 '• "'T'l. 1 1 i r�4 1. 7- 1 ar : 9.Y J - Y � ��`!n v. �. 'u�+': FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 31000330 46023000 800.00 Donation - Other 01000 31000330 60010000 800.00 Donated Property -Ho Tag Vol. pg. 2 5 1 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23.29.05 4/25/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund American Rescue Plan Act Revenue Replacement - General Government Discretionary Spending Expenditure 20,087.00 General Fund American Rescue Plan Revenue Replacement - R U OK Program Salary and Wages Expenditure 8,000.00 General Fund American Rescue Plan Revenue Replacement - R U OK Program Benefits Expenditure 1,962.00 General Fund American Rescue Plan Revenue Replacement - R U OK Program Departmental Support Expenditure 10,125.00 American Rescue Plan Revenue Replacement - R U OK Program Reallocation of American Rescue Revenue Replacement Funds for the R U OK Program. IN �!A- , aw C_oMVt d3• roy�al "�" K Y _ °' FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 116002 59100000 (20,087.00) DDEA 01000 340520 51630000 8,000.00 Hourly - Part Time 01000 340520 53100000 612.00 Social Security 01000 340520 53200000 1,340.00 Retirement 01000 340520 53800000 10.00 Workers Comp 01000 340520 60211000 1,500.00 Software - No Tag 01000 340520 60500000 3,800.00 Equipment & 1T Enhancement 01000 340520 60600000 25.00 Office Supplies 01000 340520 60360000 4,000.00 Furniture 01000 340520 61500000 200.00 Printing 01000 340520 61750000 600.00 Tole hone/Data - Cellular Vol. 3 9 Pg. 6 6 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 04-25-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To No PAFs Submitted Approved in Commissioners' Court: 04-25-2023: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. Pg. 2 5 3 Personnel Change of Status, (Apr 19, 2023 ) Commissioners' Court Date: Department Submitting Information: Purpose of Submissions: 04-25-2023 Human Resources Consider and Take Action on Change Employment Ep d'Narne M; Sheriff Office - Jall Administration Cousins Jr, Russell* Exposition Center - Administration Franklin III, Robert** Exposition Center - Administration Helnlluoma, Rachael Road & Bridge - Administration Jackson, Edward 6 or yo Separations Department;Ngrhe' I.Tftloyee Name,, Juvenile Services - Detention Jackson, Kyle Sheriff Office - ]all Administration Jackson, Randy Approved in Commissioners' Court: 04-25-2023 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) E. P pg. 9 =.-