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HomeMy WebLinkAbout2023/03/14 REGULAR SESSION 10:00AMLULJ 6 jYii-f a BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MARCH 14, 2023 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK.COWBRAZOS COUNTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 -13 3. Approval of the following sections in the Employee Manual: • a. Section 3.02.6: County Property Information Resources • b. Section13.01: Use and Security of Information Resources 4. Award of Bid #23-088 Printing. Recommend award to the following: • a. Tops Printing Inc dba Alphagraphics BCS: Items 1-63, 79-240, 247 • b. Integ dbaAnderton Group Inc.: Items 64-78, 241-246, 248-268, 271-279 • c. No award: Items 269 & 270 5. Award of Bid #23-089 Hydrated Lime. Recommended Vendor: Austin White Lime Company, Ltd... 6. Award of Bid #23-101 for Mowing of County Right of Ways. Recommended award: Wellmann Enterprises. 7. Approval of Contract #23-115 for Residential Services of Juvenile. Offenders with Roy Maas Youth Alternative. 8. Consider and take action to close, vacate and abandon a 20' alley located in Block 115 of the town of Millican. Roadway was never built and there is not public interest served Vol. pg. l3 by retaining the original right of way. Site is located in Precinct 1. 9. Tax Refund Applications for the following: Overpayments • a. Robbie J can I nmon - $78.53 • b. Brandy Girl Properties - $65.03 10. Commissioners Court minutes for the following dates: • a. February 28, 2023 - Regular Meeting 11. Budget Amendments. • FY 22/23 Budget Amendments 23.01 - 23.03 12. Personnel Change of Status. • a. Employment & Separations 13. Payment of Claims. 14. Acknowledgement of FY 2022-2023 Budget to Actual by Fund as of March 8, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals by Fund as of March 8, 2023. 15. Juvenile director's report on detention population. 16. Sheriff's report on inmate population. 17. Announcement of interest items and possible future agenda topics. 18. Call for Citizen input and/or concerns 19. Adjourn. ----------- -Vol. �_ pg. 13 7 ,4 PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also. possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOKCOWBRAZOSCOUNTYTX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. g.. MINUTES MARCH 14, 2023 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, March 14, 2023 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns There was no Citizen input. Consider and take action on agenda items: 3 -13 3. Approval of the following sections in the Employee Manual: • a. Section 3.02.6: County Property - Information Resources • b. Section13.01: Use and Security of Information Resources Vol. 392 P g 139 Judge Peters stated that this item needed to be tabled. The Court voted unanimously to table the item on motion by Commissioner Berry and a second by Commissioner Konderla. Motion: Table, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 4. Award of Bid #23-088 Printing. Recommend award to the following: • a. Tops Printing Inc dba Alphagraphics BCS: Items 1-63, 79-240, 247 • b. Integ dbaAnderton Group Inc.: Items 64-78, 241-246, 248-268, 271-279 • c. No award: Items 269 & 270 Commissioner Aldrich questioned the plan considering the no award on item "c". Purchasing Agent Charles Wendt stated that they received no bids on the item but if necessary, they will restart the process by obtaining three quotes from different companies. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid Contract #23-088 Printing as stated above. A copy of the bid tabulation and contracts is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 5. Award of Bid #23-089 Hydrated Lime. Recommended Vendor: Austin White Lime Company, Ltd. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid Contract #23-089 Hydrated Lime to Austin White Lime Company, Ltd.. A copy of the bid tabulation and contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 6. Award of Bid #23-101 for Mowing of County Right of Ways. Recommended award: Wellmann Enterprises. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid Contract #23-101 Mowing of County Right of Ways to Wellmann Enterprises.. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. - 7. Approval of Contract #23-115 for Residential Services of Juvenile Offenders with Roy Maas Youth Alternative. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. voli. 3 9 2 pg. 140 8. Consider and take action to close, vacate and abandon a 20' alley located in Block 115 of the town of Millican. Roadway was never built and there is not public interest served by retaining the original right of way. Site is located in Precinct 1. A copy of the order vacating the road is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Kondeda, Peters, Watson. 9. Tax Refund Applications for the following: Overpayments • a. Robbie Jean Inmon - $78.53 • b. Brandy Girl Properties - $65.03 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 10. Commissioners Court minutes for the following dates: • a. February28, 2023 - Regular Meeting Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Budget Amendments. • FY 22/23 Budget Amendments 23.01 - 23.03 Judge Peters stated that a correction has been made to Budget.Amendment 23.02 to change the amount from $333,334.00 to $250,000. The Court voted unanimously to approve with the aforementioned correction. The Budget Amendments are as follows: 23.01 Reallocate Hotel Occupancy Tax Funds. 23.02 To Recognize Revenue for the FY 2023 Human Trafficking Task Force Development Grant. 23.03 Reallocate funds for the Courthouse Security Remodel. Motion: Approve w/ Conditions, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 12. Personnel Change of Status. • a. Employment & Separations A copy of the Personnel Change of Status requests is attached. vol. 3.92 Pg. 141 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 13. Payment of Claims. Claims 8120947 - 8121106 9007020 - 9007068 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Acknowledgement of FY 2022-2023 Budget to Actual by Fund as of March 8, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals by Fund as of March 8, 2023. The Court acknowledged receipt of the 2022-2023 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of March 8, 2023. 15. Juvenile director's report on detention population. Judge Peters read the report for Juvenile Director Linda Ricketson stating there are 36 juveniles in the detention center, 27 are male and 9 are female, and 29 have electronic monitors. 16. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there are 668 inmates in jail, 570 are mail, 98 are female, and 33 have electric monitors. 17. Announcement of interest items and possible future agenda topics. Commissioner Berry announced that the ribbon cutting for Congressman McCaul's Office will be today at 2:00 p.m., and encouraged all who are available to attend. 18. Call for Citizen input and/or concerns There was no Citizen input. 19. Adjourn. of 39 Pg142 The foregoing minutes of the Commissioners Court Meeting held March 14. 2023, have been examined and are approved in open Court this 1 l`h day of April 2023, in Bryan, Brazos County, Texas. Duane Peters County Judge Chuck Konderla Commissioner, Precinct 2 Wanda Watson Commissioner, P inct 4 Attest: Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 Pg-off BRAZOS COUNTY COMMISSIONER'S COURT /y DAY OF , 20 A,3 /lo -c Do Name (PLEASE PRINT) k \vyl w, AA /2. irf-( . AM/IRM9 Organization (PLEASE PRINT) je • 0�� rr �, Amm\ oN.,+'S 144 VOL Pg. Pgls�---Of—� BRAZOS COUNTY COMMISSIONER'S COURT Ald DAY OF , 20 68 AMA Name (PLEASE PRINT) M ►�Vl��t,�ss� ���-� Organization (PLEASE PRINT) c , L (-� �- S ljtc-e�, - Vol. 392 Pg. �. • 1 �• /. a i it _ �I A I." a =I man e.romm.ne.an.w;.wuxdimi�.ee.ud.o.ga..�:'.�:rxs..n.iw. xi :may�d•q-A+d•:nn Cmq, K,tYmr64i1.]•l3.6,S163er,SS1310 Na wedWmr x•9i Sto Acpovd by Cartmd••b: Karl---doN .,4 C.rNonof Vol.M pg. 150 tit cZOZ J NxtP spa uo limo rouotntuMWO A9 PaxmddV aaveu�w+r�+m Ylt44Q1R'wttKYLK�dnl W m+�n�Pn-h01bW U24Klf4fi�da.�pgpJ�IMpagyyyYel �YMP�O Dc, REQUEST FOR BID BID NO.23-088 PRINTING SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, February 21, 2023, 2:00pm CST TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 3614290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will, be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, -hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: /pP6 By (Print): eyeK jr',- y► Title: Physical Address: 2o2s 5. Mailing Address: l9 2 :5 -j "Fe-)cg y ye, 5rt,f4e- T-,C -1 7ftg- Telephone: el 114 - 171-123*ax: `j 771- *;f 5; E-mail: 17r, 44^ 46.g Vol. 2 Pg. 5 2 Bid No. 23-088 Page 2 of 16 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, February 21, 2023 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids and solicited for printing service and products set forth in this bid request for a two (2) year period beginning April 1, 2023 through March 31, 2025 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so. Release of Bid Advertisement Dates Pre -Bid Conference Deadline for Questions _ Bid Submission Deadline Anticipated Award Friday, January 27, 2023 Friday, January 27, 2023 Friday, February 3, 2023 Wednesday, February 8, 2023 at 2:00 PM CST —Tuesday, February 14, 2023 at 5:00 PM CST _ Tuesday, February 21, 2023 at 2:00 PM CST March 2023 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. COMNUSSIONERS COURT —The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. Bid No. 23-088 Page 3 of 16 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at h9ps://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County Vol. 3 9 ` Pg. 1- 4- '-4----- -- S Bid No. 23-088 Page 4 of 16 12. Although the cost of products to be provided is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. TitIe and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions..Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. Bid No. 23-088 Page 5 of 16 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondents) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https:Hethics.state.tx.us/whatsnew/elf info_form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (.1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal,, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. Bid No. 23-088 Page 6 of 16 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed Vol. 3 9 2 pg. Bid No. 23-088 Page 7 of 16 address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. Bid No. 23-088 Page 8 of 16 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. INSURANCE REQUMETMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $500,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not Iess than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Vol. 3 9 2 Pg. 15 9 Bid No. 23-088 Page 9 of 16 Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting 'from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. A REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: L. � Or(t10 11cQz �j A-Vk-g (7"v?y 'P.1.4;0 ( durre� �4 W uc► 4 j Contact: o� vtg 4k Phone: Email: C �'.ocs-VII +,c -1—r Company/Entity: 6451i5fl (-ref-5 r►u��r�, ea7► �K �,1,4 45 t-6y prim- e,,4.rasv) Contact: OaT m e,11a 5b a-cilr Phone: Iq7q- CvR - 61r 17 Email: G 5 (,vk,a Company/Entity: 6!! c a�w 1.�V C i t25 E--V ,01 CI-yrcrf-!( 61k -:b54t& I-sp p ,, d" Contact: lac 1 tea i�4�-•� A�►�-- �sr�ivtaK��- Phone: lq7q — -ZVq— 1049 Email: ►yt l 55 a . Vol. 392 Pg. 160 Bid No. 23-088 Page 10 of 16 E. SPECIFICATIONS 1. All deliveries are to be made to Brazos County's specified department, during regular working days, Monday through Friday, between the hours of 8:00 AM and 5:00 PM, unless otherwise requested by the County department. 2. The Pre -Bid meeting will be held on Wednesday, February 8, 2023 at 2:00 PM CST at the Brazos County Administration Building (200 S. Texas Ave, Bryan, TX 77803) in the Commissioner's Court Room. This meeting is not mandatory but is highly recommended, as we will have examples of the material that we currently get printed. 3. The Contractor will be required to notify the requesting department in the event of unforeseen delay arising in the delivery of a specified shipment. 4. - Orders will be placed by various County departments on an "as needed" basis Brazos County will not be obligated to any minimum or maximum quantities. 5. The Contractor will be responsible for providing all labor, equipment, material, and consumables necessary to produce printed material by copying and/or offset printing. 6. Document quality is to meet the highest industry standards in terms of readability and overall appearance and the quality of the finished product. Acceptable quality is solely determined by the individual county department. Discrepancies will be brought to the attention of the Brazos County Purchasing Department immediately. 7. Proof s may be required and are subject to approval by Brazos County before completion of the project. 8. Any designs, drawings, pictures, blueprints, etc. provided by the County Department for use in production of printed material involves property rights of Brazos County and shall be held confidential by the Contractor(s). These will be provided at any time, on demand, without charge to Brazos County. 9. All packages, boxes, and cartons shall be labeled as to its contents, purchase order number, and department ordering name. At delivery, a packing slip or bill of landing will accompany the materials and will accurately reflect the contents of said package, boxes, or cartons. 10. All work completed will be subject to inspection and approval by the ordering County department and Brazos County reserves the right to reject and refuse acceptance of work, which is not in accordance with the instructions, specifications, drawings, data, and/or quality standards of same. Rejected work shall be at the expense of the Contractor(s). vol. 392 Pg. 161 Bid No. 23-088 Page 11 of 16 1 l . Brazos County requires Contractor(s) to have the capability to receive and reproduce text, including word processing compatible graphics via electronic files (email, internet). Brazos County generally uses Microsoft Office and Adobe products, and Contractor(s) must be able to produce copies from all Microsoft Office and Adobe file formats. 12. Print services pricing must be all-inclusive. Pricing must include pickup and delivery if applicable. If rush fees will be charged, the Contractor must specify in the proposal response how the fees will be calculated. 13. Respondent(s) must quote a type -set fee or calculation. Each item listed on the Excel Spreadsheet may have several different formats and be for different departments. The fee or calculation must be legible for Contractor to be considered. 14. As always, there could be a possibility of minor changes on forms, business cards, and/or envelopes throughout the term of this Contract. If there is a cost for minor charges such as address, name, position, dates, phone numbers, etc.; it is required that the Contractor submit the cost with their bid submission. If the section on the quote sheet for minor changes is left blank, Brazos County will assume that minor changes can be made by department at no extra cost or type set fee. 15. Escalation/De-escalation: All price increases must be based upon PAPER COST ONLY and documentation of the price increase is required. Any escalation in prices throughout the term of this bid/contract must be based upon paper costs and should be industry wide. In no way shall any escalation in prices be instigated by the dealer or distributor to cover increases in overhead or profit. Documentation for any escalations shall be complete and thorough. Written notice and documentation as mentioned before all be received by Brazos County Purchasing Department as least thirty (30) days prior to implementation of price increases. All price increases must be approved by Commissioners' Court prior to implementation. F. QUOTATIONS 1. Respondents are required to fill in the price blanks with extended values that coincide with the quantity specified in Exhibit A -23- 088 Printing Quote. The prices entered unto these blanks will remain firm for the period of the Contract. All extended prices shall include all delivery charges including freight to Brazos County departments. 2. The prices listed must be legible. In the event extended prices is illegible, unit price will prevail. 3. The Respondent must bid on every item in a section. If the respondent does not bid on one or more items in a section, the respondent will be excluded from that section: 4. Respondents are to only fill out the pricing on Exhibit A. Any edits to the specifications will not be accepted. Vol. 392 162 Bid No. 23-088 Page 12 of 16 5. The Respondent must bid the price for each order quantity provided, per item requested in Exhibit A. 6. Design services/set up fees should be a flat fee per hour. 7. If design service/setup up fees is left blank, it will be assumed by Brazos County that there is no charge for this service. 8. The Respondent must include rush order charges if applicable. Rush orders will have a flat fee, on top of the design services / set up fee. 9. All bindery and or folding costs shall be included in the quotes- section below. Brazos County will not pay additional fees for those services. 10. There will be items that is not specified on the bid that the Brazos County will need to order periodically. These items we are calling Custom Items, in Section 16 on the Exhibit A. Please provide a percentage off the total price that you will provide for these items. Vol. 392 Pg. 163, Bid No. 23-088 Page 13 of 16 G. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V T.C.A Local Government Code §262.0276. 1. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent Iow bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt' as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title (Owner, Officer, Director, Manager, Etc.) Vol. 392 Pg. � 6 � Bid No. 23-088 Page 14 of 16 A. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov.The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract.The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2271: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. if Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. Company Name: - PS 045 Authorized Company Representative: :54eVc,, P Address: 2 023 S. Tx A -an Date: Contract #: 23-088 Vol. 392 ...�. Pg.� Bid No. 23-088 Page 15 of 16 I. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: Typed Name: Aeo.-n P 15r %Ain Title: R".1.`�%� -- Company Name: '%off {I -4t4 ;n j T,ue, A6- VI-3 Phone: 111 - 4W 7ti 9 - )'934 Mailing Address: Z o 2_3 5. %T,cx s-s Ave - Email Address: TX 7ykyx- �G3 Vendor Tax Identification Number: 11- 25,544-1-4 END OF BID REQUEST NO.23-088 PRINTING By signing below, Brazos County agrees that this bid, 23-088 will be awarded as dictated on the associated bid tabulation sheet, ndent whose name appears above and both parties agree to ter d conditions ontained herein. By: - Brazos County Commissioner's Court: t/uem z7 Ap rt5Q -s t W uLcj --( TLA-?C9 e Date: Attest: MA er- � 14 Q093 Brazos County 'n n Clerk: Vol. 392 P 166 Bid No. 23-088 Page 16 of 16 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. C" 1 "References (Section D) &", Quotes (Section F Exhibit A) V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section G) C+ ,,Legislative Certifications (Section H) [[►►��� All Addendums (if applicable) rd' Certification of Bid (Section n Vol 3 9 2 Pg. 167 Brazos County Purchasing Department 200 S. TX. AVE, STE 352 BRYAN, TX 77803 PHONE (979) 361-4292 FAX (979) 361-4293 Addendum #1 to Bid# 23-088 Printing Issued: January 27, 2023 Change: Exhibit A Reason: Was not uploaded to the Ionwave Exhibit A will be uploaded under Attachments. It was not included in the original Bid. This addendum should be signed by an authorized representative of the respondent and returned with the bid documents as specified in the bid. 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NoTed 2sm 160.00 160.00 160,00 160.00 160.00 160.00 ' tor 4'X6'-658Mde4Coloid(Am4BrfghQ•Doubleslaed Ssm 220.00 230.00 260.00 260.00 220.00 280.00 10 41/4-XSIn'420lndea-White-2SIdd 2500 180.00 200.00 230.00 230.00 180.00 240.00 IV 41/2'Xii-900-Ind.C.Mrd-PialnNeText um- 160.00 160.00 160.00 160.00 160.00 160.00 In 5'XT'•901-Indexeolared-Pwn•NoTend 2500 160.00 160.00 160.00. 160.00 160.00 160.00 an 5'x8'-IIDO-IndaccWhlte, 2sm 210.00 230.00 250.00 250.00 210.0L295.00 IIl 5'X8'•909•IndeaCof4rd-PiaM,NoTeat 2sm 160.00 180.00 160.00 160.00 160.0Ira stn-xgln'•6u-IaMeaeoxrd(AutoBdhq 2sm 220.00 240.00 250.00 250.00 270. SECTION 7-NCB. 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Plain Pape�`No Printing Plain -Paper No P,miti�iig•; Plairi:Papef.No Priritirig' Plain PaperNo`Pdri1ing Plain�Paper No•PrinOiig� �� _- `�� _ ��� Plain 1?aper'14o,Pririting'' - - Plairi`-P.aperND�Printing'� Y;s{;';,: �^ Ic-; :l :•' ,'tint �u I;/; ';'- ��;}''eI`--:r, ),I 40 Vol. 9 2 pg. �. I 3 r Vol. ,r.2 � P,3. 17 4 Vol. 3 9 �. Pg. ._.. P REQUEST FOR: -BID BID NO.23-088 ' PRINTING SEALED BIDS TO -BE- SUBMITTED BEFORE: . Tuesday; February 21; 2023, 2:O0 CST TO THE: BRAZOSCOUNTY. PURCHASING -DEPARTMENT. 200 S. Texas Ave. Suite 352 ' Bryan; TX 77803 . Phone:: (979) 361-4290 . Fax: (979) 3614293:: Respondents, their employees. and/oz representatives are prohibited from: contacting, any official or employee. -of. Brazos Cou*, exeept.thePurchasing Agent, regarding this solicitation from the issuing.' date ofthe solicitation. until scheduled oral'presentations or the date the Brazos County Commissioners Coui;t meets. io consider award of die bid. Any such contact will be grounds for rejection= of the Respondent's bid: :. . In compliance with this solicitation; the undersigned Respondent(s)'having examined.the solicitation and specifications and being familiar with the conditions to -be -met, hereby submits the following bid for furnishing the material and/or -services listed on the attached Bid Form and agrees to deliver- said items atthelocations and for the prices set forth on the Bid Form. Company Name: /�N.l��l�>> ..((O u .l�G,• d-pa .1-r4 �. By-Wrint): � �� G� Title: Physical Address:. (ry`is�t , J SiA:� l� ,�i' %�1�. Mailing Address: Telephone:_ _dlr3 S..qAax: W-943-' 1 J' 1/ E-Mail: �`�vtii1i � 7 G1aG �a�d voi. 3 9 2 Bid No. 23-088 Page 2 of 16 Bids will be received. at the Brazos'County Administration -Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m.; Tuesday, February 21, 2023 at which time bids will be publicly opened -and read aloud. -A. SCOPE OF BID Bids are solicited for printing service and products set forth in this bid request for a two. (2) year -period beginning April 1, 2023 through March 31, 2025 in accordance with the following. Conditions of Bidding. B. CONDMONS•OFBIDDING. 1. The _following instruction's apply to all bids 'and become: a part of terms and conditions of any bid- submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s): are'required to be informed. of these terms and conditions "and will be held responsible for having done so. Release of Bid Friday, January27, 2023 Advertisement Dates Friday, January. 27, 2023. Friday, February 3, 2023 Pre -Bid Conference., Wednesday, February 8; 2023 at 2:00PM CST Deadline for Questions Tuesday, Februaryy 14, 2023 at 5:00 PM CST Bid Submission Ieadline ues ayFebruar� 1, 2�3i�:ORO�Pi�I�CS'I` An Award March 2023 2. Definitions: In order.to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS' COUNTY--Same.as County.. b. COABHSSIONERS COURT — The elected officials of Brazos County, Texas given the -authority to exercise such powers and jurisdiction of all County :business as conferred by the State' Constitution and Laws. C. CONTRACT — An agreement between the County and a Contractor to furnish supplies and%or services over a designated -period of time during which repeated . purchases are made of the commodity specified. d, CONTRACTOR — The successful Respondent(s) .of this bid request. e. COUNTY — The government of Brazos County,- Texas and its authorized `representative. f SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to ' furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. Vol. 19 27 Pg. Bid No. 23-088 Page 3 of 16 3. Upon acceptance and approval by the Commissioners *Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. "Bids must -be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondents) must have 'the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the'right to accept or reject in -part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 6. Brazos County shall not be responsible for any verbal communication between ' any employee of the .County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s)-with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace af' https://Urazosbid.ionwave.iiet. 7'. Brazos. County reserves the right to reject any bid that does not fully respond to each specified item. 8. A6spondent(s) must imchdeTak Identification Number for the bid to be valid. 9. Should there be a change. in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party.: 10. The County may cancel this Contract at any for any reason, provided a thirty -day written notice is given. 1.1.. The bid award shall be based -on, but not necessarily limited to, the following factors: a... Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products -bid h. Respondent's"past performance record with Brazos County Vol. 392 Fig. 178 Bid No. 23-088 Page of 16 12. Although the cost of products to be provided is an essential part of the bid,'Brazos County is not obligated to award a contract on the sole basis .of cost but -will ' award to R_ espoadent . considered to be. the best value to Brazos County. 13.. Acceptance of merchandise, work, and/or. equipment provided shall be -made. by the: County at the'sole discretion -of the CommissionM'C.ourt when all -terms and conditions of the Contract and. specifications have been met to its- satisfaction, including the - submission to. the County of any and.all documentation as may be required.. - .. 14: Title -and risk of loss ofthe goods shall nof pass to Brazos Countyuntil.the County actually -accepts and takes possession of the goods at the point or points of delivery. 15 ' This Contract shall be governed. by the Uniform Commercial Code as adopted in the -State of Texas as effective and in fotce on the date of this Contract; whenyapplicable. - 1-6.- Bids'must be.submitted onquantities:arid units. ofnieasure specified by the bid documents.: In the -event-'of errors in extended prices the unit priee.shall .govern.. Any suggesfed'change in -quantity on the part oftheRespondent(s) to secure better price'or, delivery is 'welcomed and may -be 'given consideration provided that 'lie bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days'.required to deliver the commodities under normal conditions. Failure. to specify delivery time will be considered: reason enough to cause the bid to. be disregarded.. Delivery time quoted will be given .corisideration.in'awarding a contract: If delivery is not made Within a reasonable time of the specified delivery in the bid, the entire order -or 'contract may :be canceled, and the 'Contractor barred from bidding in fiifure'solicitatioris.. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the'Purcliasing Agent. ' .19. Bids 'must be submitted. on this form -and returned -in -a'sealed-envelope cleariv• . marked- with:RespondentName and Bid Number to ensure proper recognition upon . its arrival.:.Bids-wM- not -lie considered if'submitted by telephone, fax:or any -other means of rapid dispatch. nor Willa bid.be considered if submitted to any other person or department other than'suecificaily instructed. Bidss..not received.:Ehor to the. expressed date and time listed in -this bid will be reiected or--retarned.unoyened to the Resiiondmt(A—Bids submitted to anv other uerson or department other than the Brazos County Purchasing Department will not be accepted. Vol.392 v Pg. � Bid No. 23-088 Page 5 of lb 20. It is the Respondeni's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number; email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), -and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation- the Respondents) agrees to comply with HB 1295; Government Code 2252.908, if awarded a contract. Respondents) agrees to provide Brazos County the "Certificate of Interested Parties"; Form 1295 as required, for renewals; amendments or extensions to the Contract. Visit https:Hethics.state.tx.us/whatsnew/elfinfo—fonnl295.htm fonnl295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is. understo6d that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to _ these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same ,distribution method use(t to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone: Bid results and tabulation sheets. will be posted on the Brazos Valley e-Marketplace(liftps://hra_zosbid.ionwave:net)-after bid awaid by Commissioner's. Court. 23. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms. or conditions of this Contract, if agreed upon by both parties. 24. The Contractor agrees to extend prices and terms -to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification ofbid. Brazos County department references will not be accepted. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. vot. 3 9 pg.' Bid No. 23-088 Page 6 of 16 27. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's -control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed Vol. 392 pg. 181 Bid No. 23-088 Page 7 of 16 address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176'for the details of this law. 38. Venue for any dispute, shall he exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply .to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. Vol. 3 9 2 Pq. f 3 Bid No. 23-088 Page 8 of 16 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. INSURANCE REQUMEMENTS 1. The Contractor shall instruct his insurance agent or carrier to fiunish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries cann be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $500,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' -activities. Bid No. 23-088 Page 9 of 16 Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. D. Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope. -to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: 7i Y Contact: b, Phone: ? 7 9 " 6 0/ 2— Email: Company/Entity: 5,dylae Ot3l 6gip.-" ry Contact: Deg j fepemr Phone: Z.5['I....7/0 4Z'17 Email: D�8?A CAmPsEzL-i'z2YeM &I'Ye-eve Company/Entity: Val t3 ��5'ii'�✓ �� /�lf2Y ��-n�l�" �i�J� Contact: 9,4r4������ Phone: Z5Y- Email: RMADFLL� Vol. 3 . Pg. 184 Bid No. 23-088 Page 10of16 E. SPECIFICATIONS 1. All deliveries are to be made to Brazos County's specified department, during regular working days, Monday through Friday, between the hours of 8:00 AM and 5:00 PM, unless otherwise requested by the County department. 2. The Pre -Bid meeting will be held on Wednesday, February 8, 2023 at 2:00 PM CST at the Brazos County Administration Building (200 S. Texas Ave, Bryan, TX 77803) in the Commissioner's Court Room. This meeting is not mandatory but is highly recommended, as we will have examples of the material that we currently get printed. 3. The Contractor will be required to notify the requesting department in the event of unforeseen delay arising in the delivery of a specified shipment. 4. Orders will be placed by various County departments on an "as needed" basis. Brazos County will not be obligated to any minimum or maximum quantities. 5. The Contractor will be responsible for providing all labor, equipment, material, and consumables necessary to produce printed material by copying and/or offset printing. 6. Document quality is to meet the highest industry standards in terms of readability and overall appearance and the quality of the finished product. Acceptable quality is solely determined by the individual county department. Discrepancies will be brought to the attention of the Brazos County Purchasing Department immediately. 7. Proof s may be required and are subject to approval by Brazos County before completion of the project. 8. Any designs, drawings, pictures, blueprints, etc. provided by the County Department for use in production of printed material involves property rights of Brazos County and shall be held confidential by the Contractor(s). These will be provided at any time, on demand, without charge to Brazos County. 9. All packages, boxes, and cartons shall be labeled as to its contents, purchase order number, and department ordering name. At delivery, a packing slip or bill of landing will accompany the materials and will accurately reflect the contents of said package, boxes, or cartons. 10. All work completed will be subject to inspection and approval by the ordering County department and Brazos County reserves the right to reject and refuse acceptance of work, which is not in accordance with the instructions, specifications, drawings, data, and/or quality standards of same. Rejected work shall be at the expense of the Contractor(s). i Bid No. 23-088 Page 11 of 16 11. Brazos County requires Contractor(s) to have the capability to receive and reproduce text, including word processing compatible graphics via electronic files (email, internet). Brazos County generally uses Microsoft Office and Adobe products, and Contractor(s) must be able to produce copies from all Microsoft Office and Adobe file formats. 12. Print services pricing must be all-inclusive. Pricing must include pickup and delivery if applicable. If rush fees will be charged, the Contractor must specify in the proposal response how the fees will be calculated. 13. Respondent(s)Jmust quote a type -set fee or calculation. Each item listed on the Excel Spreadsheet may have several different formats and be for different departments. The fee or calculation must be legible for Contractor to be considered. 14. As always, there could be a possibility of minor changes on forms, business cards, and/or envelopes throughout the term of this Contract.- If there is a cost for minor charges such as address, name, position, dates, phone numbers, etc.; it is required that the Contractor submit the cost with their bid submission. If the section on the quote sheet for minor changes is left blank, Brazos County will assume that minor changes can be made by department at no extra cost or type set fee. 15. Escalation/De-escalation: All price increases must be based upon PAPER COST ONLY and documentation of the price increase is required. Any escalation in prices throughout the term of this bid/contract must be based upon paper costs and should be industry wide. In no way shall any escalation in prices be instigated by the dealer or distributor to cover increases in overhead or profit. Documentation for any escalations shall be� complete and thorough. Written notice and documentation as mentioned before all be received by Brazos County Purchasing Department as least thirty (30) days prior to implementation of price increases. All price increases must be approved by Commissioners' Court prior to implementation. F. QUOTATIONS 1. Respondents are required to fill in the price blanks with extended values that coincide with the quantity specified in Exhibit A -23- 088 Printing Quote. The prices entered unto these blanks will remain firm for the period of the Contract. All extended prices shall include all delivery charges including freight to Brazos County departments. 2. The prices listed must be legible. In the event extended prices is illegible, unit price will prevail. 3. The Respondent must bid on every item in a section. If the respondent does not bid on one or more items in a section, the respondent will be excluded from that section. 4. Respondents are to only fill out the pricing on Exhibit A. Any edits to the specifications will not be accepted. vo1. 3 9 2 pg. 186 Bid No. 23-088 Page 12 of 16 5. The Respondent must bid the price for each order quantity provided, per item requested in Exhibit A. 6. Design services/set up fees should be a flat fee per hour. 7. If design service/setup up fees is left blank, it will be assumed by Brazos County that there is no charge for this service. 8. The Respondent must include rush order charges if applicable. Rush orders will have a flat fee, on top of the design services / set up fee. 9. All bindery and or folding costs shall be included in the quotes section bellow. Brazos County will not pay additional fees for those services. 10. There will be items that is not specified on the bid that the Brazos County will need to order periodically. These items we are calling Custom Items, in Section 16 on the Exhibit A. Please provide a percentage off the total price that you will provide for these items. Vol. 3 9 2 Pg. 18 7 Bid No. 23-088 Page 13 of 16 G. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to. enter into a contract or other transaction with the County requiring Approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title (Owner, Officer, Director, Manager, Etc.) ho ki t�E4; d P lla Ff'rr Vol. 3 9 2 Pg. 188, Bid No. 23-088 Page 14 of 16 H. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (BO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at httpsJ/www.sam.gov.lhe undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract.The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2271: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required io make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. Company Authorized Company Address: / 7,3 9. 0M, J , aYRAN ekW ,� Date: 07, -r' /3 —ZOZ-3 Contract #• 23-088 Vol. 392 pg. 1 s 9 Bid No. 23-088 Page 15 of lb 1. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. _ A /i 9,// Signed By: Typed Name: �Xyle- b& 1jait Title: �Q(64 r_.���L 14AA*a6e Company Name: Aoc-47,ztJ 6je-oo r hj , (aa Aj� Phone: 77 '� v 803 ,5�5&1,% Mailing Address: % 7- j C &y &, mil, &rl,,& Email Address: Vendor Tax Identification Number: I w %1fd 2 7% 5&1:5M 5 d END OF BID REQUEST NO.23-088 PRINTING By signing below, Brazos County agrees that this bid, 23-088 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both panties agree to terms and conditions ntained h-elem. A Brazos County Commissioner's Court: )L A p4,F P&-l-tZ7 2S R COLA- Pr-1 TV r->&t5 Date: Attest: M A�rLcca I L4, 020 a3 Brazos County ) Clerk: Bid No. 23-088 Page 16of16 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. 9 References (Section D) ❑ Quotes (Section F Exhibit A) ❑ V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section G) 9 Legislative Certifications (Section IEI) ER' All Addendums (if applicable) Cf Certification of Bid (Section n Brazos Co''Onty- M'u_rcasDepartment g . - 200.5. TX.-AVE.;'STE 352 'BRYAN, TX 77803 PHONE (979) 361.4292 FAX (979) 3614293 Addendum #1 to Bid# 23-088 Printing Issued: January 27,,2023 ' Change: Exhiliit-A Reason: Was not uploaded to the Ionwave Exhibit A willbe uploaded under Attachments. It was not intludW in the original Bid. This addendum should be signed by an authorized representative of the respondent and returned with the bid document's as specified in the bid. Acknowledgement of Addendum: Signature: - Printed •Name: VOL 3 9 2 pg. 192 • l ' i t-*iYVF-8RYA'H• - - - n.riP.•.�Fx�a�.r urup301?rl�µ'�.Su,'r. .. Contact Information Coritadt: Celina Nava Buyer 11' . - Address: -Purchasing Cqurity-Administration'"Building•. Ste. 352 '.. .200 South Texas -Ave... Ste. - 352 ' : Bryan, TX 77803 Phone: (97.9) 3614492 Fax: :xcpatino = Email: CnaVaO)-br'azoWounWy gov Vol. 3 9 2 P9 Page"' I of 3 pages Ueadrine: 2/21l2023 03:15 PM (CI) _ 23488'Adderidum-Y -Event. Infdrmation, ...Nurnber..- Tyoe-.... lssu&-Date: QUeition. Deadline: R6spdnsd beadlin'eii, 28;0- 08 Addendum Pdrifin, Brazos'Gountv7Request fo r Bids- Manual-.'- 0 1127/2- 23- 2/14/2023 J05:0,0 PM-( PT). -212112-02303e1SPM-(CT-)- --Ship: TO Inf6rMiatio'n",' Cdntaot: Charl6i -Wendt' Addre'sa:-Purdhasing, bbun'ty Administratio'n Buildin 8te. 352.* :.200South Texas, Ave. :St6. 352 ,Brkan, .7X - 7803 Phone:.:-(979):361-4296.. Tax:`- (979)-56I.-4293 A Bid A6tivities Billing .Inform . ation. Address: AUditoes. Officei PO Box 914, Bryan, -TX 77806 ,Phohq,** .(91.9)361-4350 .EmWl: mconkel@brazoscourrty bc.gov Pro -Bid Conference 2/8/2023 2:00:00 PM (CT There . Will bb a Fre-PtopdsajCqnf6rehd I e in the Commissioners 0I 1$sIQns.Co*urtrooih I . odaterd afthe Rrako6 C.dtjn Administration. Building,'200 SO'uth Texas Ave, Bryan, Texas 77803 at 2:00 p.m. on Wedni6sday, fbbruky 8, 2023. Bid Attachments Bid # 23-088.pdf Bid# 23-088 Printing Addendum #1 -'Exhibit A.pdf Addendum #1 Exhibit A - Tabullatlompdf Exhibit A Vol. 3 9 Pg. 19 'Page2 of 3 pages Deadline:,2121/2023 03:15 PM. (M) 23-088'Addendum' 1 e Supplier Information Company Name: Contact Name: Address: Phone: 9 7q o 9 Z 3 ~-.K5" 4 7 Fax: Email: Supplier Notes . By submitting your response, you certify that you are authorized to represent and bind.your company, le. Print Name Vol. 3 92 ___ pg. _ 195 Page 3 of 3 pages Deadline: 2/21/2023 03:15 PM (CT) 23-088 Addendum 1 tea, G ur vgp'.)ut.d"0) v�.t1apVtj - - ----- - Mfid '10A Y-67 -27r 6gfery MAO OOOT gG -;-9-1- 10,9 T os/ 16 96 If Y-- 6zI S7, /$2! 491 -V/ '13 -zoz 43PI wy-m-fi—I zz WdrdPwvjo)Pue*V E lap —&�ZT..w &Z -;.-T bzz AS/ oo/ 9,6 07 -0-// 3-yl- hS A $'zz 407X AN C7 -Z / g 4 - 40 -r/--5 -.41 409-g 07 �3 A oas luw-lulad PT- 09- 4P.-S. 1P.) -.21-8 06, COV Ag—r "57Y hirz �w ow 3 3 7z —s 7 �2 Tp ITT —at ? 3/7 Epp' PDIP3 ml Pam z PT - 00 - -M, 'PI-3-- ea 10*7 '76 9,411 %:-$El� -Zg,l 47j-Z1311 TO -;:,r,6 (53 --2/X e-ol /j s oz shl :P OR ppisz-w.wdn-"-qvwxs-sPjmmut,aa is ';e-h ZW OKI OSL plea) ArIpplSZ. VI + gig - ql.NXKI J-ISPUISDO Z2 TO osc N14M-rI.-dVT-M9- RlaaaarS•IPI*F�--n" 91 .am v ON Wl WsinnsCards-'Sa th-WO-14VoWit-231ded low 91, 102 ausl�m Cards 14 PoInt-MiteapdSoWred PaM 10ba ll;P4 BuA- DNS - Uhl. - 602 -;4 P&nt- WhIttard Cq!—d P-p-ra uvcmted 25idedUVCDOod WS 2 Sbded Vol. 3 9 2 pg. � o o '� $ � spa cat . -0 . , f : . � �+ : 51 • E 'iC iE %ry%V%1 x x �X. it x. X '� •�{{ K' � wZ .�. � .S -•i S $XE v C O N x �. � � � v � ?� Y C x x .`J' � � -% � .y%%a .�i � � .T (: rT E N� %. � NaS ,fi l R i R a 8- CT P $ �. R .R @ �!. C M g a a15. $.6 a ICA N a C G U g i i �9 v ^t qzx �° 0 sA +fie p"m CP � to 250 31/VX4" •Multi Cpbred-tradtand Peel-6/snot 250 q 3 H �.�v 251 3' X S'- M.lWCpbrpd-Crad and Pccl ry3l-5 25Z 33/6"X 4""Multi [01otM-Crack and Peal -6/Ann 250- 253 11/2,xG'CWPpnBvofs-Cmtk and Peel - Glass label P01 - Stapled In IN11m semsarnal Deuble Rmbered and I Vertical Perfpntion 31/2"Xa2/'l'•Crack and Peet 250 S00 237 25a 255 1'X3"-Crack am Pad S00 256 33/YX4`•MtitiC.bred.CnckandPeel•6/zbeat 257 3'X5'•MuIfiK itred•CrackandPad SOD 14 V .3 �09 339 253 33lg"X4'-MUMColOted-Cnckand Peal-6lAeet 259 260 11/2" X G' Cadpen Book-Crackand Peel-Gbttlabel Paper- Stapled insel,o(10. SeeumWlMuble Numbered and l Vertical PPdpratipn 33/2'%e I(a"-track and Pawl So0 l.aD ( 6 1y ? ""�,7 � 6 Z61 1"X3'-Uackand Peel COO. 23 3/0 • ��.3 263 3V2'%d"•Mulct Cobred-Crack and Peal-6/d,eet 100. '3 7 9py� O _ 263 3"%S"-AtulGto(md-Ctackand Peel IG.O _ r .577. 1 :! ✓y Ao T58 33/g'X4". Mutd Cpkxed •[rrt and Ped •G/short 1p'.0 / 37 'lit.q 67 � 265 Iln-X6"C..o.g ),-CrackaM Ped-Moss label Paper• 5tapkd in iY1 of10,Se.uerdlal Couola NumherPd a.dl Vettkal Pealmdlsn loco SECTION 12-Folders reds momrks Pt+ra 2%Ilw-lc'- h(dnlga Fdaet YAth Tab V3 Cut -Printed Onoide 230 '86� 267 .w-x9--.Mani,.,."-f.P.h T.b V3Cut-printed Odeslde Soo 268 111/2"%6'-Laanflb FNa_ ni Tal vatut-printed One Side 1000 SECTION 13 -. ChackStitt ota= fanmRies -ewa 20 81/YX33"•2ae-lase Cbeck Stuck •0auhlc Sidrd•glue `ao �sl 270 sUrx It--. 29a•User CMiS—Ak Wuhle Sidcd - Gras, SOOO p/ SECTION 14-Promotional Items 0— Qu nrtk, 271 4'%3"post RPrprt Pad-26Shats Per PaA Too 277 41/2'x51f2'r{pit pad-PllntWa/0-60a0Thut-595htebper Pad lob Pad-Prizled 4/0-60P0the(-50 Sheeb per Z7351/2'X11112'Nete 104 �77. 274 d'%3"PatttNofcPad-251heeszPerpad 250 6�a 41/2-x51/2"Rota Pad-Prbslea d/O-60R offset-505hseb per 275 Pad' 250 51/T Xg 1/2'NPle Pad -Prnned a(o-6B0 Ousel-M Wm,h per 276 Pad 250 277 S' X YPcet O Once, Pad -255heetr per Pad Soo qq s[y 27g a'1R'X5Ile WePad -P-104f0.60 Offset -Somaeu Per SOD Pad T 2Y9 xa, 1/Vnduu, Pad -P"led 410-60a met -so Shedd par ad Soo /!J SECTION 25 • Fees and Dcomy Y•Yl 280 what is the dtsipi servicm ho/rx up teU rcrhrairferryaarfirma Q^p anddpuim n,ders] OV IS, wh°lV the dalpn sen'Ires fet/,elpy ltl fw mMor mangamaprdmcntprdtR7 / 71"RZL, �p ;Ix. 282 tbr.lart; wilt rite deliveryefa pxppftate once Purchase erdtlia rec.leed Torwoccpmngorder,P 7.1/ pf, e t-t« 293 HenbngEthe Nutddef rybkep/themnFleeed PrpducS„ ..; • r SECTION 15 • RUSH ORDERS Ntha departmw#. pmcth gm cd�,hat isthe rvshe ,r 2gd h igns4Vke/ tup7tddded'pn fop oTlhe Pa 'Q 7a ?lj ae—thcd hour fee ab-eln SMbn 151 /r✓ 265I _m6e aHthetptalpke eta prSMu�prelect0tae proycl I Ja%I SECnON17 AddMi llntorsnaUonfromVendor Pkdla prwida anyaddidmalllpmo�nbelpw that yeuxwid lire tp'v�dude kr *.� ivx bid: my 'sac 3; F BID TABULATION #23-OW HYDRATED LIME April 1, 2023- March 31, 2024 AustinW"hi Ifime CompanyT DESCRIPTION TONNAGE r PRICE PER TON EXTENDED PRICE, QUICKLIME, GRADE DS 200 $200.$2,: $ 401`G3 06* ' HYDRATED LIME 200 $215.82" $ 43J63.061 . DELIVERY TIME AFTER ORDER IS PLACED :.5 w6rking days FREE TIME 2.h64s;of fiee0, time to unioad' DEMURRAGEour, NOTES Extended Pricing for Quicklime, Grade lS should be '$40,1 b4;00 and Hydrated Lime'"should be. $43;16k00: Recommend award to: Austin White Lime Company, LTD Ap roprop b4 y mmissio e s Court on this I day of t 2023 by holding the position .of Vol. --- 9- — P9. REQUEST FOR BID -BID NO: 23-089 ' HYDRATED LIME SEA -LED BIDS TO BE SUBMITTED BEFORE: Tuesday, February 21, 2023, 2:00pm' CST . TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT - 200 S. Texas Ave. Suite 352 Bryan, -TX 77.803 Phone: (9791361-4290 Fax: (979) 361-4293 Respondents; thdir employees and/or representatives are prohibited.'from 'contacting any official or - employee of•Brazos County, except the'Purchasing Agent, regarding this solicitation from the issuing date of the'solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meots to consider award of the bid. Any. such contact will be grounds for rejection of the Respondent°s'bid. "In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation. and specifications and being familiar with the conditions to be met; hereby submits the following bid • for famishing the material and/or services listed'on•the attached -Bid. -Form and agrees to-defiver said -items at the locations and for the prices set forth on the Bid Form., Company Name: Austin.White, Lime Company, Ltd By (Print): , T�l�f��� Title: Sales Difector Physical Address: 4900 Howard Lane, Austin, TX 78728 Mailing Address: P.O. Box 9556, Austin, TX 78766 ..Telephone: •800-553-5463 Fax:* 512-388-1220 E-Mail: lweirich@austinwhitelime.com 6 203 , Vol. 9 Pg. Page.2 of 14 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, February 21, 2023 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID 1. Bids are solicited for products and services for Hydrated Lime for Brazos County as set forth in -this bid request for one (1) year period beginning April 1, 2023 through March 31, 2024 in accordance with the following Conditions of Bidding. - B. CONDITIONS OF BIDDING . 1. The following instructions apply to all bids and become, a part -of terms and conditions of any. bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required -to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. CONWISSIONERS COURT — The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. C. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. ti d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR ; Any contractor hired by the Contractor- or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this, bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact, that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 6 Vol. 9 2 P9 Page of 14 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent's). Only.written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace - at bos://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond' to each specified item. 8. Respondent's) must include Tax Identification Number for the bid to be valid. 9. Should theie be a change in ownership or management, the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The. County may cancel this Contract at any time for. any reason, provided •a thirty -day written notice is given. 11. The bid award shall be based on; but not necessarily limited to, the following factors: a. Unit Price b. Extended price c. Special needs -and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County. 12. Although the cost of products to be provided is an essential part of the.bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made ' by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction,. including the submission to the County of any and all documentation as may be required. 14.. Title and risk of loss of the goods shall not pass to Brazos County until -the County actually accepts and takes possession of the goods at the point or points of delivery. E 3 9 - Pg. 2 0 5 Page 4 of 14 . 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any. suggested change in quantity on the part of the Respondents) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of . the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may, be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly Marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered If submitted by telephone, fax or an* other. means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be reiected or returned unopened to the Respondent(s). Bids submitted to any other person or -department other.than the Brazos Countv Purchasing Department will not be *accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all 'required forms, including but not limited to the Reference Page, House -Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including _revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with BB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agreesto provide Vol. 392 Pg. 206 Page 5 of 14 Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info form1295.htm for more information. 21. In the event of a needed change in the specifications. sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will .be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County- Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders. shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone.. Bid results and tabulation sheets. will be posted on'the Brazos Valley e-Marketplace alos://brazosbid.ionwave.net) after bid- award.by Commissioner's Court. 23. The bid specifies the number of consecutive calendar days required to reach substantial completion of the project under normal conditions. Failure to comply with completion time will be considered reason enough to enforce liquidated damages and/or cancel the contract. If the job cannot be completed within the terms of the contract as determined by Brazos County, Brazos County will suffer further loss: Contractor and Contractor's Surety shall be liable for and shall pay Owner stipulated and fixed sums, hereinafter agree to as liquidated damages; for each additional calendar day of delay .past the thirty (30) days stated in the contract: Two Hundred Fifty Dollars ($250.00). It is understood_ that said sum shall be considered liquidated damages and shall not be considered as a penalty against the Contractor. 24. Brazos County reserves the right to extend this Contract annually for a -maximum of three (3) additional, one (1) year periods with no changes in: the terms or conditions of this Contract, if agreed upon by both parties. 25. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 26. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 27. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. Vol. 392 • pg. 207 Page 6 of 14 - 28. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 29. Any variation from the specifications in this. bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 30. Any brand name, or manufacturer's reference used is considered to be'descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will, be considered only if it is noted in "the bid documents and accompanied by fully .descriptive product literature: ' All substitutions will contain the same active ingredients in the same percentages- or -.quantity_ of the items listed in the bid. - If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. . 31. The County does not guarantee to purchase any mihimum.or;maximum-quantities. If any quantities are listed in the bid,:they are estimated quantities used, for calculating purposes only. 32. In the event the Contractor is unable to furnish any item -within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this - Contract -to be canceled.. 33. Brazos County will only be required to pay for materials actually received and/or services actually provided.' Brazos County shall not be. required to pay for materials or services .described in the contract that are 'not used or provided'by the Contractor in- completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 34. The Contractor should submit itemized invoices with clearly marked reinittance copies to the -following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to"'warrant payment. Unless other arrangements have been made; all invoices to be paid .in full within 30 days after satisfactory delivery of commodities and or services and receipt of -invoice at the listed . E 3 9 2 Page 7of14 address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 35. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs -must not be included in bid prices. Tax Exemption Certificates can be obtained upon -request from County. 36..Upon award of Contract for any commodity or materials purchased.by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 37. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class- condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they -may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose. any, gifts that have -an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details ofthis law. 39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 40. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter • 552, " Government Code, may apply to this bid and/or subsequent contract _ and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 41. Noiwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. t:!!!:I �• =� Page 8 of 14 42. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 43. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 44. The Contractor shall follow all applicablb state and federal laws, "municipal ordinances, and. guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to- furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any .required bonds must be issued and then -approved by Brazos County Risk Management. The Certificate of Insurance. must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4.' General Liability with limits for bodily injury and for -property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability. with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise voi. 3 6 pg.210 Page 9 of 14 resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by dither commission or omission on the part of the Contractor or Brazos County. D. •REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the companylentity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: Larry Young Paving Contact: Mark Schinzler Phone: • 832-244-4488 Email: mark@larryyoungpaving.com Company/Entity: Cash Construction Contact: Cristina Martinka Phone: 512-251-7872 Email: cristina.martinka@cashconstruction.com Company/Entity: Lester Contracting; Contact: Diane Scales Phone: 361-552-3024 Email: gpadmin@lestercontracting.com EVol. 3 9 2 pg. 211 Page 10 of 14 E. SPECIFICATIONS 1. Unless otherwise specified when order is placed, all materials in this bid shall meet or exceed Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges, 2014 Edition Item 260 and TXDOT DMS 6350 (Hydrated Lime and Quicklime, Grade DS only). The quantity of lime shall be measured by the ton of 2000 pounds, dry weight of quicklime delivered on the road. 2. All lime sources shall be pre -Qualified in accordance with TXDOT DIMS 6330. 3. At times the County may require the Contractor to deliver 150 tons to multiple job sites in one day. Contractor must have the ability to provide these quantities to various sites. 4. Brazos County reserves the right to request additional samples ofproducts listed in the bid at any time. If a sample request is made after bids and original samples are received, additional samples requested shall be received within five (5) working days of the request. F. QUOTATIONS The following is an estimate of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with the unit price that is firm for the contract period. All unit prices to include all delivery charges to Brazos County jobsites, including freight and pumping charges. TONNAGE DESCRIPTION DRY TON TOTAL 1. 200 QUICLEWE, GRADE DS $ $ $200.82 40,163.06 2. 200 HYDRATED LIME . $ $215.82. $ 43,163.06 3. SPECIFY DELIVERY TIME AFTER ORDER IS PLACED: 5 working days 4. FREE' TIME 2 hours of free time to unload .5. CHARGES PER HOUR FOR DEMURRAGE $90.00/HR AFTER FREE TIME HAS ENDED 3 9 �' VolE2.�.�= Page 11 of 14 G. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLE_ TE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, -nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with -the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list'all the names. of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. ----- ------------ Name ITitle (Owner, Officer, Director; Manager, Etc.) see next page 12A Vol. - 3 9 2 pg. 213 H. V.T.C.A. LOCAL GI I Austin White Lime Company, Ltd. Name Title (Owner, Officer, Director, Manager) Scott Bradley Robinson BDO Trust Owner Alfred HenryRobinson IV Exempt Lifetime Trust Owner Alfred HenryRobinson IV Exempt Apeointment Trust No. One Owner Alfred HenryRobinson IV Owner Carla Robinson Allen Exempt Lifetime Trust uwo A. H. Robinson, Jr. Owner Carla Robinson Allen Exempt Lifetime Trust uwo Charlotte D. Robinson Owner Carla Robinson Allen Owner Elaine Robinson Benton Exempt Lifetime Trust Owner Elaine Robinson Benton Exempt Appointment Trust One Owner Elaine Robinson Benton Owner Flora L Tyler Marvin - Owner Flora Louise Robinson Crosswell Exempt Lifetime Trust Owner Flora Louise Robinson Crosswell Exempt Appointment Trust One Owner Flora Louise -Robinson Crosswell Owner Flora Robinson Cosper ExernpA Lifetime Trust uwo A. H. Robinson Jr Owner Flora Robinson Cosper Exempt Lifetime Trust uwo Charlotte D. Robinson Owner Flora Robinson Cosper Owner George E Robinson ill Exempt Lifetime Trust uwo George E. Robinson Owner Laura Robinson 2019 Trust Owner Jody / James E Robinson Jr 2012 Trust Owner Joscar / John Oscar Robinson 112012 Trust Owner John W Tyler Owner The.James Walter Tyler Exempt Trust Owner The John William Tyler Jr. Exempt Trust Owner The Sydney Amanda Tyler Exempt Trust Owner The Ula/Nancy Robinson 2012 Exempt Trust Owner The Ann/Nancy Robinson 2012 Exempt Trust Owner L Virginia Tyler Fleming " Owner Nancy Robinson 2012 Exempt Trust Owner PRT 11 LLC Owner Pat R Tyler Owner Scott Bradley Robinson Exempt Lifetime Trust Owner Scott Bradidy Robinson Exempt Appointment Trust No. One Owner Scott Bradley Robinson Owner Bretnond Gunn Robinson Exempt Trust Owner Reed MaHory Robinson Exempt Trust Owner Christina Gunn Robinson Exempt Trust Owner Teak Elmore 2012 Exempt Trust Owner Alfred HenryRobinson IV TSR Exempt Lifetime Trust Owner Scott Bradley Robinson TSR Exempt Lifetime Trust Mner A. Ben Allen. Owner Catherine Cosper Owner Charlotte Carothers Owner Carlotta McLean Owner Chase Kuper Owner Tobin Allen Owner Jake Cosper Management Trust Owner Alfred HenryRobinson IV TSR Exem t Lifetime Trust No. 2 Owner Scott Braft Robinson TSR Exempt Lifetime Trust No. 2. Owner ' John Parker Robinson 2022 Trust Owner John Tyler 2019 Trust Owner Virginia Fleming 2019 Trust Owner Flora Tyler 2019 Trust Owner Robin T ter 2019 Trust Owner Greg Bush Director Joe Holt Director Dale T "som Director Mark Ross Officer Lany Covert Manager Percy Ka adia Manager Anne Nicholson Manager Sue Ritter Manager Lila R. Weirich Manager v0i. 3.9 2 - pg. Page 12-gf 14 - H. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and .Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and. any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General 'Services Administration's Excluded Parties List System (EPLS, https:(/www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at httpsJ/www.sam.gov.The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract.The. company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2271: 1. Does not boycott Israel currently; and 2. ' Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: 1. `Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial .relations specifically with Israel, or with a person or entity doing business. in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole -proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited.liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business. associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term ofthe Contract. IfRespondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is *required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate -in its Response.and state why the verification is not required. Company Name: Austin White Lime Company, Ltd. Authorized Company Representative: Lila R. Weirich Address: P.O. Box 9556, Austin, TX 78766 Signature: Date: February 20,2023 Contract M 23-089 Page 13 of 14 L CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this. Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not. been communicated to any other vendor prior to the official opening of this bid. i J i iLi71 -WAN Typed Name: Lila R. 'Weirich Title: Sales Director Company Name: Austin White Lime Company, Ltd. Phone: 800-553-5463 Mailing Address: P.O. Box 9556, Austin, TX 78766 Email Address: lweirich@austinwhitelime.com Vendor Tax Ideritification Number: 74-1187555 END OF BID REQUEST NO.23-089 HYDRATED LE9E By signing below, Brazos County agrees that this bid, 23-089 will be awarded as dictated on the associated bid tabulation sheet to the Respondent whose name appears above and both- parties agree- to to and conditio s containe rei . By: Brazos County Commissioner's Court: Du p, we QC'Tif-s i COLA-0 —t'-/ TO_bGe • Date: M Aec k 14 a:3 Attest: ' Brazos County Clerk: _ _ A e-4 -j ryf l C Q LL �� Vol. 3 9 2. Pg 216 Page 14 of 14 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. MOIReferences(Section E) GVQuotations (Section G) ❑ V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section Hj M" Legislative Certifications (Section n ❑ All Addendums (if applicable) 2' Certification of Bid (Section J) E 392 Pg.-.- 23-101 Mowing of July ,1, 2023 County Right of Ways June 30, 2025 ;� .-' Banford�Ag �Servtces Vilellmann Eri(erses f S FENCE TO FENCE MOWING $143.00 $129 PRICE PER MILE 00 SAFETY MOWING $90.00 $79 Op PRICE PER MILE LINE TRIMMING PRICE PER $100.00 t20 00 MILE FIELDS OR BY DAMS PRICE $100.00 $70:00 PER ACRE Total $433.00 $29S.Q0 Recommended Award: Wellmann Enterprises Ap roved by mmis ions s Court on this r ``t' day off , 2023 by holding, the position ofUu NZ`( Vol. 3 9 2 pg. � REQUEST FOR BID BID NO.23-101 Mowing of County Rights -of Way SEALED BIDSTOBE SUBMITTED BEFORE: Tuesday, February 28, 2023, 2:00pm CST TO THE: BRAZOSCOUNTX PURCHASING DEPARTMENT 200 S..Texas Ave. Suite 352 Bryan,'TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents-, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date -the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the 'Respondent's bid. - In compliance with this solicitation, -the undersigned .Respondent(s) having examined the-solioitation and specifications and being familiar with -the conditions to be met, hereby submits the following bid - for furnishing -the material and/or services listed -on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: By (Print): e�/��''j�Y1l�i7 Title: Physical Address: �� !'® /f/ 'y-f� /�%r�cy��/,•�% AV , Z&3"v?2 Mailing.Address: A ( Telephone jWE&— 7fflq'Fax- 1l01. 3 9�r yP. µ _21� E-Mail• Ak .ak Bid No. 23-101 Page 2 of 20 Bids will be received at. the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352; Bryan, Texas prior to 2:00 p.m., Tuesday, February 28, 2023 at which. time bids will 'be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a two (2) year period beginning July 1, 2023 through June 30, 2025 in accordance with the following Conditions of Bidding for mowing --of county rights of way.. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become. apart of terms and conditions of any bid submitted to the Brazos County Purchasing, Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so. 2. Definitions: In order to simplify the language throughout this bid, the fallowing definitions: shall apply: a. BRAZOS COUNTY — Same as County. b. COMMISSIONERS COURT —The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all. County business as. conferred .by the. State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the• commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f SUB -CONTRACTOR — Any contractor hired 'by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to. the bid request. 3. Upon acceptance and approval by the Commissioners Court, this, bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids.must be received by the Purchasing Office prior to the time and. date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(g) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to acceptor reject in part or in whole,, any bids submitted, and to waive any technicalities for the best interest of the County. vol. .__ _32 2 Pg. 2 2 0 Bid No- 23-101 Page 3 of 20 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written. specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at hUs://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item: 8. Respondent(s) must include Tax Identification Number for the bid- to be valid. 9. Should there be: a change in ownership ,or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager -to :continue .the Contract with its present provisions and prices. This.Contract is nontransferable and may not be reassigned by either party. 10. The. County may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price c. Special needs.and requirements of -Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms an&conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss ofthe goods shall not pass to Brazos'County until the- County actually accepts and takes possession of the goods at the point or points of delivery. Voi. 392 pg. 6 9 Bid No. 23-101 Page 4-of 20 1.5. This Contract shall .be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid_documents. In -the event of -errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days -required to deliver the commodities undernormal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not.made within a reasonable time of the specified -delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may- be withdrawn after opening time. without acceptable reason and with the approval of the -Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and.Bid Number to ensure proper recognition -upon its arrival Bids- will not be considered cif submitted -by telephone, fax or any other means of rapid dispatch. nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be, xeiected or .returned unovened. to the Respondent(sl Bids submitted to any other -person. or department other -than the Brazos County Purchasing Department will not. be accepted.. 20. It is -the Respondent's sole responsibility to print and--review.all pages of the bid.document, attachments, questions and responses, addenda, and special notices. The Certification. of Bid Form must be completed to include full firm name, mailing address,. telephone number, email address, Vendor Tax Identification number- and signed by an authorized representative of the firm. Failure to provide signature. on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited`to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms); and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees.to provide 222 vol. 392 Pg Bid No. 23-:101 Page 5- of 20 Brazos County the "Certificate of Interested. Parties", Form 1295.as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info_foiml-295.litm for. more -information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing .terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using, the same distribution method used to .post or make available the original .solicitation-. Bidders shall acknowledge receipt of all addenda or -their proposal. -may be considered nornresponsive. 22. It is our policy not to furnish bid results over the phone. Bid results and- tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net} after bid award by Commissioner's Court. 23. The bid specifies the number of consecutive calendar days required to reach. substantial completion of the project under normal conditions. Failure to: comply withi:completion time will be .considered reason enough to enforce liquidated: damages and/or cancel the contract. If the job cannot be completed within the terms of the contract as. determined -by Brazos County, Brazos County will suffer further loss. ,Contractor:and Contractor's Surety shall be liable for and shall pay Owner stipulated and fixed sums,, hereinafter agree to as liquidated damages, for each additional calendar i day of delay past the thirty (30) -days stated in the contract: Two .Hundred Fifty Dollars ($250.00). It is understood.thatsaid sum shall be considered liquidated damages and shall not be considered as a penalty against the Contractor. 24. Brazos County reserves the right to extend this Contract annually -for a maximum .of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 25. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with. Brazos County. 26. Three (3) references -are to .be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 27. Contractor shall observe and comply with all federal, state and local laws,, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. v... 3 9 2 Pg•s Bid -No. '23-101 Page 6 of 20 28. Any subcontracting must be approved prior to commencement of -the Contract by Brazos County. 29. Any variation from the specifications in this bid document must be indicated on the bid -or on a separate attachment. to the bid and labeled as such. 30. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the .bid documents and accompanied by fully descriptive product literature. All -substitutions will contain the same active ingredients in the same percentages or quantity of the items listed to the bid.. If notation of substitution in.. not made, it is assumed the Respondent(s.) is bidding the item specified. 31. The County does not guarantee to purchase any minimum or maximum,quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 32. In the event the Contractor is unable to furnish any item within a reasonable .time after .order is placed .due to strikes, war or any reason beyond the Contractor's. --control, the County reserves. the right to purchase these items from any, source, without causing this Contract to be canceled. 33.. Brazos County will only be required to pay for materials -actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in -the -contract that are not used or provided by the Contractor in completion. of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 34. The Contractor should submit itemized invoices with clearly marked -remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 3.0 days after satisfactory delivery of commodities and or services and receipt of -invoice, at the listed val. _ 392 Pg. 2 2 Bid No. 23-101 Page 7 of 24 address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 35. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to .sales tax, excise tax,. and import duties. Such costs mustmot be included in bid' prices. Tax Exemption Certificates. can be obtained upon request- from County. 36. Upon award of Contract for any commodity or materials purchased.by Brazos County, the Contractor agrees to protect the County from any claim involving. patent right infringement, copyright infringement, sales franchise disputes. 37. Unless otherwise specified, all items ordered. from the Contractor must be new, unused, and 'in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as tofacilitatestorage and -handling. 38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and- the 'subsequent Contractor(s) are advised they may have .disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have. an aggregate value in excess of $250.00' given to any employee of the County, County Official to the County. Official's family members.or employment of any employee of the County, County -Off- or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire.must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 40. Respondent(s) understands that Brazos County is a governmental, entity subject to Texas State and: Federal public information statutes. The requirements: of Subchapter.J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or -vendor knowingly or intentionally fails to comply with a requirement: of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec.. 552.372(b) of the Texas Government Code. 41. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. I E vol. Pg- ot::7 Bid No. 23-101 Page 8 of 20 42. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 43. The Contractor shall perform and require all subcontractors to perform: the work in accordance with. applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws .as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 44. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to .furnish to the County a Certificate of Insurance attesting to the issuance of the following ,parts of .this section. Please note that such Certificates of Insurance and any -required. bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall fumish and keep in full force the following insurance -during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property° damages of not less. than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award: 6. The Contractor agrees to release and hold' harmless Brazos County from any and- all claims and liability due to the acts of the Contractor's employees and the operation of his. equipment. The Contractor also agrees to hold harmless Brazos County from any and -all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise -Vol. 392 Pg. 2 Bid No. 23-1 Ol Page 9 of 20 resisting such claims or liabilities as a result of,the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. D. REFERENCES Respondent(s) shall provide a -list of at least three (3) references, where work -comparable in quality and scope to that specified has been performed within the past five (5) :years. This list should include the names, phone number and email of the company/entity for which the prior work was" performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are ,not allowed to use Brazos County as a reference. Company/Entity: l r Contact: / e r Phone: T Email: �� �.� �J� ! 7``, G�+—°f' y!7,1d Company/Entity: Contact: Email: & yyP Sn yAts— 2 egg;t 0 Company/Enti . : Contact: ` 1 5 Email: " n2 396 Vol. Pa. 22 1 Bid No..23-101 Page 10 of 20 E. SPECIFICATIONS FOR MOWING OF COUNTY RIGHT OF WAYS: 1. Contractor will be required to notify the Brazos County Road & Bridge Department in the event of unforeseen delay in service. 2. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 3. Estimated Acreage and Miles — Brazos County estimates that approximately 45 acres of sites and 360 miles of County right of ways will require mowing during the periods of this contract 4. Minimum Equipment Required: Vendors are required to have the following minimum amount of equipment when performing work for_Brazos County. Failure to do so is grounds for removing bidder from consideration: a. Tractor with Slope Mowers — one (1) each b. Tractor with 15 feet Batwing Rotary Mowers — four (4) each c. Tractor 5 or 6 feet Mowers — one (1) each 5. Contractor shall furnish all labor, equipment, fuel, and supervision to mow or shred plant growth along county right of ways as required by the Brazos County Road .& Bridge Department. 6. The Contractor shall not begin mowing until a minimum of four (4) mowers are in Brazos County. All rotary mowers must be 60hp and equipped with four (4) sections of safety chains or the manufacturer's safety device to prevent damage to property caused by flying debris propelled out from under the mower. 7. The Contractor shall provide all mowers with a slow=moving vehicle emblem affixed to rear of mowers. 8. All mowers shall be kept in good operating condition and shall be maintained to provide a clean sharp cut of vegetation at all times. 9. f Slope mowers are to be used for.mowing of ditches and back slopes that cannot be reached by other equipment. 10. 15 feet mowers are to be used on wide areas and slight sloped ditches. 11. 5 or 6 feet mowers are to be used to trim and on other areas as directed by the Brazos County Road & Bridge Department vol. 3 9-2 pg. 2 2 8 'Bid No. 23 I01 Page I of 20 12. The cutting height shall be five (5) or seven (7) inches, or as directed. 13. County right of ways will be mowed in cycles. One (1) -cycle equals mowing of entire county road right of ways. The County anticipates three (3) or more cycles per year depending on weather conditions. 14. All mowing from the beginning of the cycle to the end of the- cycle, shall take place within thirty (30) calendar days. "If the mowing cycle takes longer than thirty (30) days, the contractor will be responsible for the foil compensation to the County for additional County supplied or hired mowers to finish the mowing cycle. This does not -include rain days or other conditions that are approved by, the Brazos County Road & Bridge Department. Additional costs -that are accrued by the County due to not finishing -the cycle within..the thirty-(30) day- period will be subtracted from the contractor's invoice or the County will send an 'invoice to the Contractor. 15. The sequence of work shall be established by -the Brazos County Road & Bridge Department. Map and road lists will be provided to establish roads to be mowed. 16. The Contractor shall provide documentation ofthe mowing date of each road they mowed in the cycle with theininvoice. 17. Mowing. will be from fence to fence. The Contractor- shall mow -as close as possible to all fixed objects exercising extreme care not to damage county, public, or private property. Contractor shall be responsible for damages. 18. Safety -mowing, will consist of mowing the total length of County roads six (6) to eight.(8) feet off the roadway in wet soil/weather conditions. Safety mowing will be done only when coordinated with the County. 19. The Brazos County .Road & Bridge Department will direct mowing locations, timeframe, and acreage. 20. The Contractor shall immediately remove and properly dispose of any .debris thrown on the "roadway" by the mowing operation. Contractor is "nof' responsible for disposing of debris in the right of way; however, they shall notify the Brazos -County Road & Bridge Department of the debris. 21. The Contractor shall observe and comply with all federal, state, and local laws, safety and health regulations, including all warning and traffic control signs, ordinances, and all ordinances and all regulations which in any manner affect the conduct of the work. Vol. 3 9 2 Pg. 229 Bid No.23-101 Page 12 of 20 Contractor shall comply with all County, State, and Federal Codes, Laws, in force at the time of award of contract and applicable to such work. Contractor shall obtain, at their own expense, such permits, certificates, and licenses as may be required in the performance of the work spedified. 22. All equipment operating on County right of ways shall be licensed in accordance -with the laws of the State of Texas. 23. In order to insure the safety of the traveling public, the Contractor shall coordinate all work with the Brazos County Road & Bridge Department. 24. The Contractor shall provide adequate protection to persons, adjacent property, and utilities, and shall avoid interference with such persons, property, and facilities. Contractor shall furnish all barricades, warning lights, and other safety devices necessary for the safety and protection of the public and shall remove them upon completion of this contract. These safety and protection devices must be in accordance with the Texas Manual on Uniform Traffic Control Devices (TMUTCD). 25. Contractor agrees to accept full responsibility for any and all damages, including damage to County right of ways, public or private property (i.e. signs, fences, phone cables pedestals, guardrails, etc.), as a result of their operations thereon; -the Contractor further agrees to promptly repair such damage in accordance with the Brazos County. Road & Bridge Department instructions. Brazos County will replace any and all traffic. control devices damaged during mowing (i.e. stop signs, bridge markers). Brazos County shall deduct the current cost per traffic device from Contractor's invoice. County forces, at the Contractor's expense, will repair all damages not repaired by the .Contractor. All expenses charged by the County for repair work shall be deducted from the Contractor's money due. 26. Contractor shall notify the County of any damages immediately. 27. When directed, all railing, posts, fence lines, retaining walls, signs, structures,. -and other - protruding obstacles around which turf grass, rye grass, or weeds can grow must be cleared with a weed eater on the same day of mowing. 28. County will notify Contractor, approximately ten (10) to twelve (12) days prior to the start of a cycle. 29. Contractor shall notify Brazos County Road & Bridge Department at least twenty four (24) hours prior to beginning any work cycle. Vol. pg. 230 Bid No. 23-101 Page 13 of2O- 30. Contractor will confine all operations to daylight hours. Weekend. or Holiday operations may be allowed but must be previously authorized by the Brazos County Road & Bridge Department. 31. Contractors are strongly urged to- perform an actual drive-thru of County roads prior to bidding the job; this will familiarize "the Contractor with -right of way hazards and. conditions (driveways, signs, culverts, bridges, etc.). 32. Contractor shall provide a company representative (foreman) to serve as a contact -person. for field operations; representative shall report to the Brazos County Road & Bridge Department. The representative will remain writh the mowing crew. -at all times and shall be able'to converse in English. 33. Prior to beginning operations, a conference between representatives of the County and.the Contractor will be arranged by the County. In this meeting, the Contractor will outline the proposed mowing procedures and give his plans for performing the specifications, unusual conditions, methods for making .non -mowing areas and other pertinent items regarding the work will also be discussed. The County shall determine all .non -mowing. areas. 34. Mowing will not be permitted when, in the opinion. of the Brazos:•County Road & Bridge Department, soil and weather conditions are such that the right of way would be damaged. If damage is caused, any and. all ruts will be back filled by the Contractor the same day. 35.. Equipment shall not -be left within thirty (30) feet of the travel lane daring. non -working. hours. 36. Payment to the Contractor for services rendered will be made based upon the completion of .a cycle (lump sum per cycle) and the submission of applicable .invoices. By Texas statute, Brazos County will pay the vendor for services provided. -within thirty (3D) days from the Auditors' receipt of the invoice. 37. There will be .mowing that is required in fields and by dams with the Brazos County. It will be required that the awarded Contractor charge a per acre cost.for these projects. The quantity listed- is an estimated quantity and is not a guarantee. For. maps of field.locations, see Exhibit A. 38. Brazos -County reserves the right to add and/or delete roads and streets. Prior to roads and streets being added, Brazos County will evaluate with the Contactor. voi. 3 9 2 pg. _2 3j_ Bid -No. 234-01. Page 14 of 20 39. Wildflowers: The Contractor shall conduct all mowing operations so as to avoid clearing or removing stands of wildflowers before the seeds have matured, unless .otherwise directed by the County. 40. Brazos County reserves the right to inspect the work under contract at any time for final acceptance. 41. Brazos County does not assume responsibility for any materials, tools, and/or equipment stored on or about the premises. The Contractor upon completion of the work shall clear each area of all items. 42. Daily Cleanup:- The -Contractor shall confine to the .site all materials and refuse :generated by his operations. Materials and/or equipment, which are stored on -site, shall be stored- in an orderly manner. Materials, which become scattered in adjacent areas, shall be collected and returned to -the site or otherwise satisfactorily disposed. 43. Responsibility for Property: Contractor shall assume full responsibility for any, loss of or damage to private and public property by employees or agents of the contractor and will reimburse the private or public entity in the event of any loss of or damage to said property. Brazos County shall not be responsible for loss or damage to contractor's property from any cause. 44. Assignment: Contractor shall not sell, assign, transfer, or convey these services, in whole or in part, without the prior written consent of Brazos County and as a condition of such consent, contractor shall remain liable for completion ofthe services in.the event -of default by the successor contractor or assignee. F. CONTRACTOR INFORMATION Bidders are required to complete the following information-. This information may be utilized to determine the award for this contract. 1. List the type, age, and number of pieces of operable equipment to be used for this contract. - � / , ,ten /999' ��%® Y AA&I2 �% fly/' Two'° ' � s'�f ! ®d /�/DG1r'n Bid No. 23-101 Page 15 of 20 •, . PA J . 4 i 2. Number of years in business: VX) ,,.,,,rg f 3. Will your company subcontract mowing on this contract? Yes! No: 1,, If yes, list all potential subcontractors: 4. Contact information for the Representative or Foreman that will be the. primary contact for Road and Bridge and be on each job for the contract: Name: Office Phone #; 9f,%' -ye) Yggr Cell Phone #: Email: S. Emergency Contact information in case of emergencies (must be a 24-hour contact): Name: Cell Phone #: !?rJ 2M -9/1,f4/ G. QUOTATIONS The following is an estimate of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with the unit price that is firm for the contract period. Quotations are to be submitted using per mile per application basis. 1. Brazos County fence to fence mowing of total length of County roads: Est. No. of Miles Unit of Measure Unit Cost 360 Mile � /Mile 2. Safety mowing of total length of County road six (6) to eight (8) feet off the roadway in wet soil/weather conditions. Est. No. of Miles Unit of Measure Unit Cost —71 !Vol. 392 Pg. 233 Bid No..23-101 Page 16 of 20 � 360 Mile / Mile 3. Line trimming of total length of County roads adjacent to all railing, posts, fence lines, retaining walls, structures, and other protruding obstacles around which turf grass, rye grass, or weeds can grow. Portions of County roads.may be weedeated only when. directed by the Brazos County Road & Bridge Department. Est. No. of Miles Unit of Measure Unit Cost 360 Mile 41 c / Mile 4. Acreage in fields or by dams on an as needed basis. Est. No. of Acres Unit of Measure Unit Cost 45 Acres ' / Acre Vol. `392 Pg.23/ Bid No. 23-101 Page 17 of 20 H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This.refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, Iimited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any '^,debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal'from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. PIease list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity} below. Name Title (Owner, Officer, Director, Manager, Etc.) Vol. 3 fl, 6 Pg. Bid No. 23-10.1 Page 18 of 20 I. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President'-s Executive Order (EO) 13224,. Executive Order on Terrorist- Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any, subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office .of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this -transaction and have not been subjected to. suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the'State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are Iisted at https://www.sam.gov.The undersigned.affirms the non -debarment statement above; that they are duly authorized execute this contract.The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2271: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during -the term of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: 1. "Boycott Israel' means refusing to deal with, terminating. business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business .in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or 'affiliate of those entities or business associations that exist.to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that -it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification; Respondent must so indicate in its Response and state why the verification is not required. CompanyName: Authorized Company Representative: �� P �fid'e!_e %tin- Address: X Aga `F Date: 19 — .2 Z — 4&�Z_, j Bid No. 23-101 Page 19 of 20 Contract #: 23 -,,/jQ/ J. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not been communicated to any other vendor prior to the, official opening of this bid. Signed By: Typed Name•�t,, ��� lfrny� Title: ��J��►� Company Name: Mailing Address: _.,&� Email Address: Vendor Tax Identification Number: W- 12! ?46 „ Z END 'OF BID REQUEST NO.23-101 MOWING OF'COUNTY RIGHTS OF WAY By signing below, Brazos County agrees that this bid, 23-101 will be awarded as dictated on the associated bid tab, eet, to the Respondent whose name appears above and both parties agrees and co iditio�aifted herein. By: �-- ---�--� Brazos County Commissioner's Court: QLt, A N C- PE'"1 0- R-5 I COL4— '/ . �� c) Date: Attest: Brazos County /� Clerk: °�AP..�N MC aL4-t:. Ertl voi. 3 2.2 Pg. 2,22— Bid No. 23-101 Page 20 of 20 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. ❑ References (Section D) ❑ V.T.C.A. Local. Government Code §262.0276 for Tax Verification (Section ❑ Legislative Certifications (Section I) ❑ All Addendums (if applicable) ❑ Certification of Bid (Section d) 392 Vol.--- Pg. 438 M RD 1.8,000 1 inch -" 667 feet Date: 1/812015 Created By: Brans County Road and Bridge Notes, For referential use only. OMMEEK-7m Brazos County Landfill Site Area to be Mowed ROADANDUSUDGEDE ART-MCN, 161so I Approximately 27.41 Acre Pg. UP, r � t e � a . e s• _ a Y Q ♦ v 3 - ) •.s ..¢ �` „#,, s� tax ,� � v� j .. ff C SH`.y yryy '♦" ?tom" •€ a �M1, '` �` '• Yea �rfs .,#,: " £�+'' �♦t> .e + •' r n + ♦ ' ii �J.`� ♦ 1 ° � , ��(. . *{4 F�1 Sam c=� { �[ . . ' MOW LOCATION r 41, tV a r •'. �y.'. ,fi..Y E.Y� , (yyF .�a e'i .0y+r ' 1� � iL,Y`�` • '�K' zgp�t I� ,� i' a M' ,f. .:fir:. > t',.Y ��. ' f3ym'� `•� ,` � ;.'�" ''�"�. ». i�,' . - . �, y� Y,. L Ski �'�� _ f +:, � • i . S .r,•i t � y , x.. 3 f 01. 3 9 2 _pg. XA- Q- po. 244 IN- - - +� 4•� � '� %` � f %l . � �J1. ram, V61-, 392 24 5 pg. Vol. 3 92 pg. '246 M7 i� Vol. 3 9 2 Pg. 247 a r .k s,{ - $t, ^sue ,. �1�.' [ �.` .g �' �& n� h r ` • �� Xi { " t' ff -37 e` r r ` 1 r p - h - > � ,'�" "_' � y ,. � sC i � W` "" ,r i 1 ,- � • l r,'+ y� } Z+i _�X 4' jl �� ' �- 1 . a `� +_'�-."a`^�.....,_ `"• a •A ', lit' ' `—r.'•.. r> • � % �'A. '4 r. r �N'v 7 � ,� � , r if � ,ii ` Div •'k: +'... � . r rt4 'iJ7 g* .rE' �. `�4 �. `. •`2��'$1 ,'f,7-i try ;.: 4 � ��,«r , ® tf �;- h _' ., rJ `�`i- .� , r � • e t ,� %A� a P�Ji ' �,# .._ .` r � a z rgy�v+,'�` .C? i ` e,�i�"r'+"`'.-•—. � �'� iy �+ } } � �P ..�. i r .r,� f � ,�a,� � ,`Ft��' F�+rY? �� f . �t 1' 1 r .�. _ Fir(' ^' ♦ � �� '�41 5 �- �. . ' t .; '. + N W A&, ,FNotes: For referential use oniy. Dale: 12=019 Lake Ridge Dam Site 6 Mowing Area 8.05 Acres 0 Vol. 4ryi. x'e r i a Ntt f � s .en' .r•��r. i I d / s • '/'4 '1 v�i. 392 R9. 252 Vol. -3-9 2 Pg. 254 Vol. 3 9 2 Pg. 2 5 5 F 392 256 --- Pg. 0 Vol. 392 pg. 257 Roy Mans Youth Alternntivo, Inc. Residential Services Agreement March 1, 2023 — April 30. 2624 CONTRACT AND AGREEMENT FOR LONGTERM RESIDENTIAL SERVICE5 OF JUVENILE OFFENDERS SPACE AVAILABLE Roy Maas Youth Alternatives, Inc. Residential Services March 1, 2023 - April 30, 2024 This Agreement is entered into by and between Brazos County, acting by and through its duly authorized representative (hereinafter, "Juvenile. Probation") and Roy Maas Youth Alternatives, Inc., acting by and through its duly authorized representative (hereinafter, "Service Provider") pursuant to license granted by the appropriate State agency with licensure or regulatory authority over the facility ("Service Provider"). PURPOSE 1.00 The purpose of this Residential Services Agreement is to provide Juvenile Probation with long term residential care for children adjudicated: to have committed delinquent conductor conduct indicating a need for supervision. TERM 2.00 The term of this Agreementis for 12 months commencing March 1, 2023 - April 31 2024. -It shall be automatically renewed for one year terms thereafter, commencing March 1st and ending April 3001, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement. SERVICES 3.01 The level of care rates and services delivery criteria; as well. as the required description of the characteristics of children will be in accordance with the definitions determined by the Texas Department of Family and Protective Services. The level of care will be determined by Service Provider upon the child's acceptance for placement. Service Provider Will provide`the.following level of care services: 3.011 Specialized Level of Care consists of a structured, controlled residential treatment setting that is designed to provide appropriate supervision and a moderate level of therapeutic services to maintain or improve the child's functioning. These services reflect a full range of social, psychosociai,and rehabilitative interventions and may include, but are not limited to, substance abuse services, sex offender treatment, special populations, mental health services and services for pregnant females. Specialized programming is developed and implemented by appropriately credentialed professionals. 3.012 Intense Level of Care consists -of very severe impairment, disability or needs; consistently unable or unwilling to cooperate in own care; may be severely aggressive or exhibit self-destructive behavior or grossly impaired in reality testing, Vol. 392 pg. 258 Roy Maas youth Alternatives, Inc. Residential'Serviws Agreement March 1, 2023 — April 30, 2024 communication, cognition, affect, or personal hygiene; may present severe tocritical risk of causing harm to self or others; needs constant supervision (24-hour) care with maximum staffing, in a highly structured setting. 3.013 Intense Plus Level of Care consists of chronically serious to severe emotional and/or behavior management problems that interfere with the child's ability to function in a family, school, or community setting outside of a therapeutic environment.:Children at this level do not function in a socially appropriate manner and have emotional functioning that is largely, incongruent with chronological age._ Additionally, children at this level frequently have serious to severe outbursts that make it difficult .to participate in routines or accept responsibility for their behavior. 3.014 The provision of individual, group and family therapy and other therapeutic interventions and programs, are managed and administered by appropriately licensed mental health professionals (e.g., psychiatrists, psychologists, therapists, counselors or paraprofessional staff under the direct supervision of professional therapists or counselors). 3.015 Review of a child's continued need for specialized services shall be conducted at least every 90 days by an appropriate mental health professional and/or treatment team, 3.02 Service Provider will perform the following services: A. Provide basic residential services, including: standard supervision by qualified adults, food and snacks, recreation, personal hygiene items, hair cuts, transportation, school supplies, and room, (rent, utilities, maintenance, telephone). B. Provide and document paraprofessional counseling, off -campus visits or furloughs, major incidents and worker contacts. Any and all costs associated with off -campus visits or furloughs will be paid by the parent or guardian. C. Initiate and document meetings and attempted meetings among Service Provider, Juvenile Probation staff and contracted children for the purpose of justifying continued placement. Justification shall be done at a minimum of every thirty (30) days. A copy of the placement justification shall be submitted to Juvenile Probation within ten (10) working days. D. Ensure that the child's parent(s) or legal guardian(s) and Juvenile Probation are notified if a child in placement makes an unauthorized departure, becomes seriously ill, or is involved in na serious accident Juvenile Probation and parents will be informed immediately if during working hours. After normal working.hours, every effort will be made to notify juvenile Probation and the parents, In the event of serious illness or accident and for any required follow-up care Service Provider shall be responsible for having the child transported to the nearest hospital or emergency care facility. E. Ensure that the resident is made available to the juvenile probation officer to participate in monthly status and progress reviews, as described in Texas Administrative Code §341.506. A staff member who is knowledgeable about the resident's progress in the facility's programming participates in monthly status and progress reviews with the juvenile: probation officer and provides a monthly written Vol.—.3-�--� Pg--�- Roy Maas Youth Alternatives, Inc. Residential Services Agreeme•n't March 1, 2023 —April 30, 204 summary of the resident's progress in the facility's programming and documentation is maintained in the resident's file. F. Document and maintain records of all goods and services provided to contracted children. These records shall contain, but are not limited to: hours of services provided, number of children served, average length of stay per client, total ,hours of counseling or treatment provided. These records shall be made available to Juvenile Probation for periodic inspection, G. Document and maintain records pertaining to .the effectiveness of goods and services provided to contracted children. These records shall contain, but are not limited to: percentage of children in program successfully achieving set educational goals, percentage of children achieving set vocational goals, percentage of children achieving set social skills goals, percentage of youth demonstrating overall progress, and number and type of investigations made by the Department of Family and Protective Services or any law enforcement agency due to reports of abuse and/or neglect. These records shall be made available to Juvenile Probation for periodic inspection. H. Any and all medical/psychiatric treatment and medication required to meet the needs of the child, as well as clothing, or other expenses not provided for in the Service Provider's program, shall be the sole responsibility of the said child's parent(s), guardian(s), court ordered appointed conservator or Juvenile Probation, to be paid by either Juvenile Probation, Medicaid or health insurance. However, in no case shall a child be denied any needed medical/psychiatric treatment or clothing due to the inability to pay. EVALUATION CRITERIA 4.01 The performance of Service Provider in achieving the goals ofJuvenile Probation will be evaluated on the basis of the output and outcome measures contained in this section. Juvenile Probation, at its discretion and with no less than 30 days notice given to Service Provider, may use other means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions of the Agreement. A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement according tothe following.specific performance goals for Service Provider: 1. Ensure children complete residential placement. 2. Prevent re -referrals of children during the six (6) months following release from residential placement. 3. Ensure children move down in their Level of Care (if applicable) as they progress in the treatment program. B. Juvenile Probation shall additionally evaluate Service Provider by the following output measures (in actual numbers of units of service and activities): 1. The total number of children placed in residentialplacement. 2. The total number of children who were discharged from residential placement successfully. vo!. 3 9- 12 --- '� 3 260 Roy Maus Youth Alternatives, Inc. Residential Services Agreement March 1, 2023 —April 30, 2024 3. The total number of re -referrals of children discharged from placements within six (6) months after release. 4. The total number of children who move down in their Level of Care (if applicable). 5. The average.length of time before a child moves down in the Level of Care (if applicable). C. juvenile Probation shall further evaluate Service Provider by the following outcome measures: 1. Percentage of children in residential placement who will complete their placement as a successful discharge. 2. Percentage of children who have completed their placement and not re - referrals within six (6) months after release. 3. Percentage of children who move down in their Level of Care (if applicable). Notwithstanding the foregoing criteria for evaluation, nothing herein shall be construed as a guaranty of outcome or performance by any child. 4.02 Service Provider shall report on a monthly basis to juvenile Probation as to each of the foregoing output and outcome measures. These reports will be reviewed by Juvenile Probation in order to monitor Service Provider for.programmatic compliance with this Agreement. COMPENSATION 5.01 For and in consideration of .the above -mentioned services, juvenile Probation agrees to pay the Service Provider not more than the per diem rates based upon the Level of Care provided, in accordance with the schedule of rates set by the Texas Department of Family and Protective Services. The daily rate shall be paid to the Service Provider for each day a child is in residential treatment pursuant to billing and paying procedures agreed upon by juvenile Probation and Service Provider. 5.02 Psychiatric services will be provided to the child on an as needed basis and. shall be billed to Juvenile Probation unless covered by Medicaid. An initial psychiatric%psychological evaluation that has been conducted within the last 12 months is required prior to acceptance into the program. 5.03 Service Provider will submit an invoice for payment of services to juvenile Probation on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the invoiced. month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation within 30 days, of receiving invoice. 5.04 juvenile Probation shall be responsible for all of the juvenile's medical expenses, and juvenile Probation agrees to indemnify and hold the:Service Provider, its officers, administrator, representatives, agents, shareholders and employees from any and all liability for charges for medical expenses. Vol.392 4 261 Roy Maas Youth Alternatives, Inc. Residential Services Agreeinent March 1, 2023 —April 30, 2024 For all non -emergency treatment, including de;ttaI, vision, medical, and mental heattli services, the Service Provider trust obtain jrrior authorization from Juvenile Probation. If an emergency examination, EMS treatment, health care treatment, and/or hospitalization outside the Facility (hereinafter, "Outside Treatment") is required for a child placed iit the Facility, the Administrator of the Facility (hereinafter, "the Administrator") is authorized to secure the Outside Treatment at the expense of juvenile Probation. The Administrator shall notify Juvenile Probation of Outside Treatment within twenty-four (24) hours of its occurrence. Juvenile Probation shall make arrangements directly with vendors for the provision of, and payment for, routine medical expenses, including without limitation, hospitalization, prenatal services, and dental, for Post -Adjudication Program juveniles and 'other juveniles for whom the Administrator has not elected to secure such services as provided herein above. In all other medical situations, the Service Provider is authorized, but not required, to make arrangements with vendors, at Juvenile Probation's request, for the provision of medical treatment at the expense of Juvenile Probation. If the Service Provider makes such arrangement, the Service Provider is authorized, but not required, to seek coverage or reimbursement of expenses from all sources, including but not Iimited to, Medicaid, Social Security, medical insurance coverage, or contributions from parents or others and deducted from the invoice submitted to juvenile Probation. Documentation must include the name(s) and SID numbers of the parties receiving the services, the dates and time services were provided and such other information deemed necessary for adequate fiscal control. In any event, responsibility for payment to vendors or reimbursement to Service Provider is the ultimate responsibility of juvenile Probation. Service Provider will invoice Juvenile Probation for any non -reimbursed funds advanced by the Service Provider, and. the Juvenile Probation will remit to the Service Provider, within 30 days of invoice, full and final payment_ 5.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from juvenile Probation under this Contract Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): 1. Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to juvenile Probation following the end of the fiscal year. 2. If Service Provider does not obtain an annual outside audit, then Service.Provider shall provide a separate accounting of funds received from juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract. 5.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 5.07 In the event that StateReimbursementRates are increased during the duration of the terms of this Contract, the new rates will become effective reflecting those of the increase. Vol. 392 pg. 2662' Roy Mons Youth Alternatives, Inc. Residential Services Agreement March 1. 2023 — April 30, 2024 5.08 Service 'Provider agrees to make claims for,payment or direct any payment disputes to Juvenile Probation's Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 5.09 Service Provider will provide certification of eligibility to receive state funds as required by Texas Family Code Section 231:006. 5.10 Except to the extent that a.party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. the parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ADDITIONAL TERMS & AGREEMENTS 6.01 Prior to transporting a child to the Facility for placement, Juvenile Probation shall call. the Facility to ensure that space is available. Placement of children by Juvenile Probation may be denied :if space limitations require as determined by the Facility. 6.02 , A child will only be accepted in the Facility upon receipt by.tlte Administrator of a proper order from the Juvenile Court of Brazos County and other documentation required by Service Provider. 6.03 Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the :Facility. 6.04 If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, or unmanageable, unsuitable for the program'or combination of such conditions or characteristics or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Administrator shall notify Juvenile Probation of Brazos County of this determination. It will be the responsibility of Juvenile Probation to provide for the transportation for the removal of the child within 24-48 hours during normal business hours. If the request for removal falls on a weekend or a holiday, arrangements need to be made and communicated with the placement agency within 24-48 hours of the text business day. 6.05 Service Provider, agrees that the Facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. 6.06 It is understood and agreed by the parties that children placed. in the Facility under proper orders of the appropriate Juvenile Court shall not be discharged from the Facility until the Administrator of the Facility'receives a written authorization from the Juvenile Probation Department that originally authorized the placement of the child, unless the child is unsuccessfullyldischarged from the facility. 6.07 It is further understood and agreed by the parties that children placed in the Facility may be released to the Juvenile Probation or other appropriate authority of Brazos County pursuant to: (a).Section 6:04 of this Contract or, (b) an Order of Release signed by the Judge of the Juvenile Court of:Brazos County. Vd4. 3962 Pg• 263 Roy Maas Vouth Alternatives, Inc. Residential Services At eement March 1. 2023 - April A 2024 6.08 It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Brazos County, its agents, servants, or employees in any way to manage, control, direct or instruct Service Provider, its director, officers, employees, agents, shareholders and designees in any manner respecting its work, duties or functions pertaining to the maintenance and operation of the Facility_ However, it is also understood that the Juvenile Court of Brazos County shall control the conditions and terms of detention supervision as to a particular child pursuant to Texas Family Code, Section 51.11 6.09 Juvenile Probation reserves the right to terminate the child's placement with Service Provider at its discretion. Juvenile Probation will provide notice of removal within 24-48 hours during normal business hours. Service Provider must not release a child to any person or agency other than Juvenile Probation without the written consent of an authorized agent of juvenile Probation. EXAMINATION OF PROGRAM 8: RECORDS 7.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement and/or to review its record periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 7.02 Service Provider shall provide to Juvenile Probation such descriptive information contracted children as requested on forms provided by Juvenile Probation. 7.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and Expenses of this Agreement. 7.04 Service Provider will keep a record of all services provided to Juvenile Probation under this agreement, and upon reasonable notice will provide information, records, papers, reports, and, other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider twill maintain the records (as referenced above) for seven (7) years after the termination of this Agreement. 7.05 "Contractor (aka "Service Provider") understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct f the audit or investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds`received indirectly by subcontractors through the contractor and the requirement to cooperate is included in any subcontract it awards." CONFIDENTIALITY OF RECORDS 8.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Contract, or as may be required by law. 6 Vol.. 3 9 2 pg. 2t717 Roy'Maus.Youth Alternatives, Inc. Residential Services Agreement March 1, 2023 — April 30, 2024 DUTY TO REPORT 9.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious 'incident involving a juvenile in a juvenile justice facility or juvenile justice program in the following manner: A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty --four (24) hours from the time the allegation is made, to the following: 1. Local law enforcement agency; and 2. With respect to:juveniles placed by Brazos County Juvenile Probation Department, notification shall be made to the Brazos County juvenile Probation Department and an incident report shall be sent to facsimile number (979) 823- 421.1. Additionally, the Executive Director shall be contacted via telephone at (979) 361-1871 or (979) 361 1800 within 24 hours. 3. When applicable, Brazos County Juvenile Probation shall make the appropriate notifications and reports to Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-512424-6717 (or if unable to complete the form within 24 hours, then by calling toll -free 1-877-786-7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile justice Department within 24 hours of receipt. B. For allegations and incidents of sexual abuse or serious physical abuse: 1. Local law enforcement agency .immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by' phone to law enforcement; 2. With respect to children placed by Brazos County juvenile Probation Department, an Incident Report Form shall be; sent to Brazos County Juvenile Probation Department within 24 hours at facsimile number (979) 8234211 and notification shall also be made via a telephone call to the Executive Director at (979) 361-1871 or (979) 361-1800. 3. When applicable, Brazos County Juvenile Probation shall contact the Texas Juvenile Justice Department immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll - free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile number 1-512424-6717 or by email. voE. 3 9_2 Pg. `� G_5 Rod` Was South Alternatives, ine. Residential Services Agreement March 1, 2023 —April Y0 2024 9.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written statement from an alleged victim or other person withknowledgeor who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident, involving a child, but that is not alleged to involve an employee, intern, volunteer, contractor, or serviCeprovider of a program or facility, shall be immediately reported to law enforcement'or to other appropriate governmental unit as required in Texas Family Code Chapter 261. 9.03 As used within this Agreement: A. An allegation or incident, includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an aIIeged abuse, neglect, exploitation, death or other serious incident, involving a child in a juvenile justice facility or juvenile justice program. B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical assault or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a child that includes sexual abuse by contact or sexual abuse by non -contact D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition, requires medical treatment by a ph' YS ician, physician assistant, licensed nurse practitioner, emergency medical tech2ucian, paramedic or dental. E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves children under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure juvenile post -adjudication residential treatment facility housing children under juvenile court jurisdiction. F. A juvenile justice program is -a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves children under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. CRIMINAL HISTORY SEARCHES - 10.01 Criminal. history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. 10.02 Criminal history searches shall include the following: Vol. 39..E Pg. 266 Roy tilaas Youth Alternatives, _Inc. Rcsidential.Services Agreement March 1.2023—April 30,202d A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on. the Texas Department of Public Safety website. C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime.Information Center; internet-based searches shall not be used to conduct this background search. 10.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later: duration of the individual's employment or period of service; minimum of three (3) years; or until any pending litigation, claim, audit or review and ail questions arising there from have been resolved. 10.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following: A. A felony conviction against the laws of this state, another state, or the United States within the past ten 10) years; B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; C. A current felony deferred adjudication, probation or parole; D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another "state, or the United States within the past five (5) years; F. A current jailable misdemeanor deferred adjudication, probation or parole; or G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 10.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history. , an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 10.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice program. 10.07 juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. von. 392 to P,g--_a._,Z 67 Roy Maas Youth Alternatives. Ine. Residential Savices Agmement March 1.2023 — April.30, 2024 DISCLOSURE OF INFORMATION 11.01 Service Provider warrants that, prior to entering this Contract, it has verified and disclosed the following information -to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose insufficient detail this same information to Juvenile Probation: A. Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and all litigation filed against the Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; C. Any arrest -of any employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that -has direct contact with juveniles; D. Any finding of "Reason to Believe" bya state regulatory agency in a child abuse, neglect and/or exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that are registered sex offenders; and R The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that have a criminal history. For the purpose of this Agreement, the terns "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. 11.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether a prospective or existing employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. EQUAL OPPORTUNITY 1101 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against any employee, prospective employee, child, childcare provider, or parent on the basis of age, race, sex religion,disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ASSIGNMENT & SUBCONTRACT 13.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this Agreement without the written consent of Juvenile Probation. VGIe 3 9 2" Pg. 268 Hoy Maas Youth Alternatives, Inc. Rcsidential Scrvices Agreuncnt March 1, 2023 - April 30, 2024 OFFICIALS NOT TO BENEFIT 14.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions -or responsibilities in the project, shall, participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. DEFAULT 15.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one' of following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms, and 'C. In either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. TERMINATION 16.01 This Agreement may be terminated: A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 16.02 If at anytime during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation. may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. WAIVER OF SUBROGATION '17.61 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. REPRESENTATIONS &WARRANTIES Roy Was Youth Alternatives, lac. Residential Services Agreement March 1.2023 —April 30, 2024 18.01 Service Provider hereby,represents and warrants the following: A. That it has all necessaryright, title, license and authority to enter into this Agreement; B. That it is qualified to do business in the State of Texas, that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the -operations of its business and that there are no taxes due and owing to the State of Texas, or any political subdivision thereof. C. The Service Agency shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the -issuance of the following parts of this section. Please note that such Certificates of Insurance and must be issued and then approved by Brazos County.Risk Management. The Certificate of Insurance must be approved by Risk Management before any services can be rendered. D. The Service Agency shall furnish and keep in full force the following insurance during the term of this Contract: 1. General Liability with'limits for bodily injury and for property damages of not less than $1,000,000 aggregate, with Brazos County .named as an additional insured with waiver of subrogation in favor of Brazos County. 2. Professional Liability (Errors and Omissions) Insurance appropriate to the services being provided, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. If the Service Agency maintains broader coverage and/or higher limits than the minimums shown above; Brazos County requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Provider. Anyavailable insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to Brazos County. 3. Abuse and molestation insurance as'an endorsement.to the professional Iiability policy with coverage for damages arising out of actual or threatened physical abuse, mental injury, sexual molestation, negligent: hiring, employment, supervision, investigation, reporting to proper authorities, and retention of any person for whom the Service Agency is responsible including but not limited to Service Agency and Service Agency's employees and volunteers. Policy endorsement's definition of an insured shall include the Service Agency, and the Service Agency's employees and volunteers. Coverage shall be written on an occurrence basis -in an amount of not less than $1,000,000 per occurrence. Any annual aggregate limit shall not be less than $2,000,000. These limits shall be exclusive to this required coverage. Incidents related to or arising out of physical abuse, mental injury, or sexual molestation, whether committed by one or more individuals, and irrespective of the number of incidents or injuries or the time period or area over which the incidents or injuries occur, shall be treated as a separate occurrence for each victim. Coverage shall include the cost of defense and the cost of defense shall be provided outside the coverage limit. 4. Commercial Automotive Liability with $1,000,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as an additional insured with waiver of subrogation in favor of Brazos County. via. 392 pg. Roy lkluas Youth Alternatives, Inc. Residential Services Agreement March 11 2023 -,April 30, 2024 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Service Agency receives notification of contract approval. 6. The Service Agency agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Service Agency's employees and the operation of his equipment. The Service Agency also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Service Agency's employees' activities. Further, the Service Agency agrees to. protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character.brought by any employees of the Service Agency against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Service Agency or Brazos County. E. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect,. exploitation, death or serious incidents; and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff areas. of any and all of its offices/.facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas Juvenile Justice Department website: Notice to Public Regarding Abase, Neglect and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation. TEXAS LAW TO APPLY 19.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazos County, Texas. 19.02. Service Provider verifies that it does not boycott Israel and will not boycott Israel during the term of this contract. VENUE 20.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas. LEGAL CONSTRUCTION 21.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall - be construed as if such invalid, illegal or unenforceable provision had never been contained therein. Vol. 392 `Pg. 4 r 1 Gf: Roy Msai 1`outh Alternatives, Inc. Residential Services Agmement March 1. 2023 — April 30, 202a PRIOR AGREEMENTS SUPERSEDED 22.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have committed an act of delinquency or an act indicating a need for supervision,.and payment for such care will be made by Juvenile Probation for the children placed in the Facility by the Judge of ]Brazos County having juvenile jurisdiction. PRISON RAPE ELIMINATION ACT. 23.01 If applicable, Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders. [PREA §115.312(a)j. Under PREA, Service Provider shall make available to the CPO all incident -based aggregated data reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by the Department of justice from the previous calendar year no later than June 30. [PREA §115.387(e) and (f)j Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure that the Service Provider is complying with the PREA standards [PREA §115.312(b)]. To comply with this standard the Service Provider will make available to the CPO all incident -based aggregated sexual abuse data within 24-hours of the allegation. Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the juvenile Probation website [PREA §115.389(b)]. Brazos County Juvenile Probation Department Linda Ricketson Executive Director Roy Maas Youth Alternatives, Inc. Service Provider Blair Thompson Chief Executive Officer 15 -- - 3 voi. 3 2---Pg. Roy Maas Youth Alternatives, fur. k I Residenial Services Agreement eE _ Mauch I, 2023 =Apiii 30.202 ;. Brazos County Commissioners Court ON , 20cw - ,FULLY EXECUTED, EACH OF WHICH -SHALL HAV H LL FORCE AND EFFECT OF AN .ORIGINAL, By: Duane Peters, County Judge Chairman, Juvenile Board 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979-3.61-4102 Fax: 979-361-4503 via 6 �g 2'7 3 ..'.ORDER VACATING ROAD ("Order') STATE- 43E TOGAS COUN`i" Y OF BRAZOS § WHEREAS, the Brazos County Commissioners Court desires to close, abandon,.and vacate: ' a public road upon the following tract; All that certain,' lot, tract or parcel, of land lying and .being situated in the E. M.-: miwcAN .SURVEY, Abstracf No. 40, Brazos County, Texas and part of the 20 foot wide alley,as depicted :-in Block 115, TOWN OR MILLICAN, according to the pint recorded.in Volume °P" age;484; Brazos _County Deed Records (R.C.D.R.), -said tract- being mope particularly described by -.metes and bounds in Exhibit A, attached hereto and incorporated herein by reference; -. WHEREAS, -Texas Transportation Code: §251.001 defines "abandon": as to "relinquish the public's right of way in and use of the road" and 'defined "vacate" as to "terminate the existence of the. . road W.1direct action af.the commissioners court; of a county",.,TEXAS TRANSPORTATION CODE .. " `.§251.001.:(1) and (3); and WHEREAS, Texas Transportation Code §251.061(a)(1) states "the commissioners court of a county shall drder-,that public roads .be laid out, opened.•discon@Inued, closed; abandoned,: vacated or altered,"•TEXAS TRANSPORTATION CODE ,: WHERF�►S," Texas Transportation "Code §251.051(b)(1) states "a unanimous" vote of the commissioners court is -required'- to close, abandon, ar vacate a public' 'road." TEXAS TRANSPORTATION CODE §251:051(b)(1); and ; WHEREAS, no'person that awns properly that abuts the public road being clased; abandoned :. and vacated : hn. att6in d to ;,°enjoin ,the entr�i orenforcement , af. this' order.: TEXAS F TRANSPORTATION CODE §251.058(a)(1); and' • :.::WHEREAS,•the.publlc road, being closed;':abandoned and vacawd•does .not •pr"ovipe the'only ingress'or egress to any-property-kacent to.it. -TEXAS TRANSPORTATION.CODE §251:058 (a) (2); -' and. _WHEorder REAS,.title to the public'road being closed, abandoned and.vacaied to the' center line of the road will vest on the. date this is signed by the county. judge in.the owr er'of the p?operfy that abuts the road being• closed, abandoned and vacated, and a:copy :of this'order shall befiled in the: deed records' of the county and serves as the official instrument of conveyance from the.'courry to the -: owner.of the abutting property.. TEXAS TRANSPORTATION• CODE §261.bM (b). ' ' ` :.'.,MOW/! THERE ORE, IT IS ORDERED, upon- proper notice and announcement as required by ..Iaw, and_upon motion duly made and�seconded, and passed by a unanimous W6,:as indicaied by the; :: signatures of the County Commiasioners below, the public fdad upon ihe'following tract is hereby." 'closed, abandoned and vacateds :'All thaf certain, lot, tract or:parcei of•Iand lying. and.being situated'in the E.-:M:, MILLICAN't -`' • •:SURVEY; Abstract No. 40,:Brazos County, Texas antl partof. the20 jootwide alley, as•depicted ..;In Block.115, TOWN OF:MlLLICAN,:according to the'plat recorded in Volume "P"':Page.484 '...;,::'.:. ..:, ., Vol. � � pg. �,i.�.s`.e� . w.. ;t:' .�•a"': ,..., r .. .�.-atv`i'c�s"•.'-.,,,�-�:a, �•: 'L= w '- _r r .i.>.. .',�;�: .. �'• {%;:.^:};'.._.=�o..�::.::•.:.._....u'7-.,._ ; _ '_ :Brazos =Courtly :Deed Records (B.C.©.Rj, said tract being more particularly .escribed -by ' - - . metes and bounds in Exhibit A, attached hereto and.incorpdrated herein by refetence; FURTHERMORE, BE 1T ORDERED that this-Ordec:.serves as the official -instrument' of _%. . : . conveyance of the property described in -EiChibat.A, from the' Grantor, Brazos County; 'Texas, to the • ' '- ovrner of propeily abutting the road closed, abandoned and vacated, said owner tieing.MONTCLAiR COMPANIES,.LL-Q. the dimensions of -the properfy being --:conveyed are described in,Ezhlbit-A,-:_.. attached -hereto and incorporated for all purposes hereld. : msuMouthodty of the Commissioners Court'of Brazos County, Texas, this'T day of .....: , 2023.- = Duane Peters County Judge Commissioner Stdve Aldrich °Commissioner'Chuck Konder.. - - Precinct 9 Pr cinct 2 Commi inner Nancy Berry Commissioner Ida J. Watson" Precinct 3 Pr �ct4.: Vom .3`9 2 -:pg. STATE OF TEXAS COUNTY -OF BRAZOS : This' instrument was acknowledged before me on 2023. - by Duane.. :. Peters, Coetnty .fudge of the County_ of Brazos, Texas, a Political. S " ision of the State of. Texas.' :MARSHAANDERSON NotilPublio, stdte-ofThw wcN,&.>5xlh 31e y is.2oz1 Notary P • lic, State of i'exas'•_ STATE OF "TEXAS _ COUNTY OF BRAZOS ' Thin instrument was= -acknowledged, before me on • • , 2823, by Stt:ve, Aldrich, CO ' missioner Pct. 1 of the County of Brazos, Texas: 0pbl1t1e&8ubdWjsjoh of the Sate- of Texas. MA �14M ANDERSON - - Notary Public; State of Tex as my is,2027 Notary P 'c -State:ofTexas TEXAS •- . . -• ..- ... - -., ::,:- ..:: :.__ _ _ . .. • . . •. . COUNTY.OF. BRAZOS This instrument was acknowledged before me o 1 ' ,-2023, by Chuck Konderia; Commissioner Pct. 2 of the County of;Brazos, Texas, a Pol'fi Ubdivision of the State of Texas. MARSHAANDMQN s�- -NotaryPubliq SMk of Tofu my:Comm: Febmary 15,�2027 Notary Pu ,' ; tate-of Texas No:131ti 5=8: = .STATE OF TEXAS COUNTY OF•BRAZOS This instrument was acknowledged before me on L►�.�SL_:1 :2i323, by Nancy Beiry,.: = Commissioner Pct. 3 of the County of.Brazos. Texas, a Politic bdivistoti.ofahe Slate of -Texas. = MMtSAAANDER30N : TTotdyPubtic,Smtoof low, N MyComm.$ .Peivaaryis,•2029 otary-Pub's,.9tateofTexas N :ID 131 STA COUNTY OF BRAZOS This instr ment was acknowledged before 'eon �, ' � 2023, by Wanda J. Watson': Commissioner.Pct. 4 of the County of Brazos, Texas, a Politics u' ivis�on'of the State of Texas. - .-:. - - •b�i��SI3AAi`IDBR40N-- : a`�. - - =: - Notary Pu bq0, e-of.Tezas Notaiy►Pnb�GS�teofll�. ;. -.:-. M9 Comm. $z�s. g iD I3,2027 . 392 `t•°:�; .,-.3..'''..in`_.�... ._.. "_++i.'� .. �^� `t _a __- ireYt',#,t:" - w. — ..ri�f^'M`be—.:_�....::?+; yr+-- ..__ ].. Yea P' �ffA.. _ Y r_S� ...^+�"�+-�'•. ffeallRESBROMEcN&INEERINGISVRYEYING, 11W, 1098W00*,91hOrIve, Suite. f0.7, Coagesaffbal Te"i �845- I gura 4­ 6 Texas FIrm Aak�nment Lit +�-5! —I -'slack 115 .1TL;F Buchanan Street wo, Raw. N. 101 &001 Pvmt. ff Block of mix, v .XW 1P b 0 Lot 3 Lots 4z-s Now or Formerly! W or,ra nmr1y 7011a Reyes V Montclair' Cothponlas, MG. 7 Lo V.179M PAS LINE BEARING 0 WANCE Li : N- f., 1161W. E : ­:W-. �20.0 L2 S­7l'41#4,r E ':)00.W 4-: S .18-1811v W '.'kob. L4]1��_-71-4�1447 W 19d 1100.00 cc ff io 2 aN59 A 0 A01-6S Ci C4 = 2 wan 0 2,wao.4, f?.):" � A:l'045 Alle 4b i 7 017;7 C3 Aas. 1.4 Z4 1/2 Iran (CM) Can Illn Pal 'I -OA;; nt. -,.Lots 6-8 Now: lets 'N6w ela A Ernest Cal BM ce. Fornierly 12642, P.126 Montclair LC V-17C991V ORIGIN Of HEARINGS: lb The bsirlfty system is North. Texas Elf State - - Plans Cobuffnals -.-Pymtem. -Central Nad83 per CPS Zone. U) actual 'Miasured :diWn4ad'-bhovm hei6on":'; - In -. cans with - the - plat -: recorded id" Volume *P*, Pagi 484. Brazos County Dead -Records.: Sci.Fagi 2 of 2 for met* and bounds" ileacriptlon prapbred vAth - OL — ------- :!--- JlL 7- C/d r P40? 1, of 2 7 2 of:2 FIELD. NOTES 0.0459:ACRES Boing-all. that .certain tract or arcel.of land being I in and situated in the E:M. MILLICAN-LEAGUE Y 9 :- Abstrac#..No;.:40,.Brazos_Couin Texas and being;pari of.the.:20=foot wide. Alley as depicted in •Block 115, TOWN,:OF MILLI CAN,' according .to the -plat °recorded, ih*.Volume' "P"; - i?age 484, Bfazos County.: : - Deed :Records B.C.D:R: 'said tract ::bein { ) g .:more particularly, described. by metes and' bounds as' follows; - BEGINIVING;`at. a found'1/2=inch iron:rod'markingahe.southwest corner of this herein'desceibed tract; , said iron: rod also •marking the b6mm.6n north corner of 16ts`0- and.' 9; Block .115 of. said fiOWN.OF;€ MILLICAN:and being !ri the•southwest line ofthe said 20461 wide:Alley,.fironi:iivhence afound 1/2-166h %ir6n_rod:marking the common south corner of said,L'ots.8 and.9 Bears S 1.8°118'16" W at.a distance:of:'... ?• '116.00 feet:for reference; ;. THENCE:; .N::Ia°18016" '81nto-and through the said:20-foot;wlde'Alley:for a,&Whce of.20.00.feet to a:.: , found A/2-inch iron rod•, marking the northwest .dormer` of.this:"tract, :said' iron ,rod also marking the ..: cornmon:'south corner of Lots 3,66d:Lot.4, Block':115'of said TOWN OF:1MILLICAN':fr6m When a.•":: 6nd.:1/2=incnJron rod marking the 66'm'mon north:•carner:of said Lots 3 and;4 bears N:18':18'16" a: distance of .1 1 5.00 feet for reference; - .THENCE:-.S,71 04P44"• E- along the common line`of';this. tract,. said Lots 4-:a6d: 5:and the bortheast line:':' :. of the said ZO=foot uvide. Alley far a distance' of.100.00 feet to a found 1/2 inch: iron 'rod markir)g the .. .. ;nocthea's# cdrnerb this tract,,said iron'rod also marking the'southteast corrie ,' said Lot 5:and. being_in` . the°northwesf right -of way:line'ofthe. called 0,6'19i :acre Michael.:" Kathy Rahsl eben -tract, recorded in ••. :.: Volume'.18326, Page 220. of the Ofiiciai ,Records of Brazos County, Texas (O.R.B.C.),. from wh®nee `a fund. l2-inch'iron rod marking the.'hdrtheast corner of said Lot 5. bea's.N W1816" E at a distance of 1915.00 feet for: reference"', THEICE:.S.:18°8'16" 11V.:along the common dine of `this tracf.and.'#he.called 0.6198 acre Ransleben,''. tree# for..a distance of:20.00 feet to a. found 1/2-inch Iron rod:mark'in the southeast corner.of this tract; said iron.,.rbd also marking the northeast corner...of Lot 10,, Block:'115, of said TOWN• OF iV11LL1CAN; ' - from -whence afound 1l2-erach.'iron:rad:markingthe,southeast:comerofsaid.Lo#'10-bearsS 18°18'1'6 W at a .distance of 1'15.00. feet•for reference; :: ' ` _THENCE:.IV"71041'44'.W along the common line`of this tract; L6ts*10 and.9,and the southwest line`of the saitl 20-foot.wide Alle y.for.a•distance of 100 00, feet to.the ,POIItT•OF' INNING and:' ' n ' ining :. Y ;. 0459.acres:(2,000.0.-sq06re feet) afaand.:. :.. my-.knowled;o,Sta#e of Texas; ;do harebjcertify.::;¢ ,Gegory:Nopcus, RegWered Professional Land Surveyor N fodgeinOrman.: . belief,:and in:rriy:professional,opinign,. that�this.survey is. ::true. and correct: and agrees with a survey •made •on :the grourid,:under:my supervision on January 1.7, ;:2023.'-` ::.;... :.:.:..: . Zee survey. P at'on Page1 of..2 ` �P� of .F: :.. =- :..: •: •:- :.for additronal-information'.*,.: =.. :. ... :. • . .. ' .. � � a�`'� �FQ'��, - . ;... o ,. G R.l _ Vol.3.:� .. :pj; 6 Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENNING 03/14/2023 REQUESTOR ROBBIE JEAN INMON ADDRESS 15310 B HAZY MEADOW COLLEGE STATION TX 77845 OWNER NAME REBECCA CORTEZ PROP ID# 1395477 REFUND AMOUNT 78.53 REQUESTOR BRANDY GIRL PROPERTIES LLC ADDRESS PO BOX 9734 COLLEGE STATION TX 77842 OWNER NAME BRANDY GIRL PROPERTIES LLC PROP ID# 444697 REFUND AMOUNT $ 65.03 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR. - ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP1D# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME REFUND AMOUNT Vol. Pg. 2 7 9 - r" APPLICATION FOR TAX REFUND Collecting Office !Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS CORTEZ REBECCA ELiZABETH 141 OAK RUN COLLEGE STATION TX 77845-8615 collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: OAK CREEK MHC, SPACE 141 OAK RUN, SER# 00051418188, HUD# NTA1616678 Address: 141OAK_RUN,(PVT) Account# 395477 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2022 10/31/2022 $895.00 $78.53 Taxpayer's reason for refund: OP -Overpayment REFUND TO: INMON ROBBIE JEAN 15310 B HAZY MEADOW COLLEGE STATION, TX 77845 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." signature - f $12 - S 3 - 9 0 iv\ m•©A +L-0 t+ nc+ Phone # ErLdhil Address If you make a false statement on this application, you could be found gullty.of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DET . TION T e tax refu is j �J �pproved ] Disapproved 3/ IL-�1a3 Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 32.11 Tax Code Authorized Officer Signature Date 6 � Vol!. � 3 pg. 62.8 0 TAX RECEIPT 11101/202212:38PM '* DUPLICATE ** KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: INMON ROBBIE JEAN 15310 B HAZY MEADOW COLLEGE STATION, TX 77845 Receipt Number 3167678 Datei?osted i 10/3112022 Payment Type i P Payment Code I OverlRefund {Tdal Pald i $895.00 Property 1D _ . Geo - - Legal Acres_ -� �Owner Name and Address 395477 ,702623-0060-0051 10.0000 INMON ROBBIt JEAN !Description i 141 OAK RUN a 9_ COLLEGE STATION, TX 77845-8615 OAK CREEK MHC, SPACE 141 OAK RUN, SER# 00051418188, HUD# NTA1616578 _ Sites _r DBA Nam 141 OAK RUN (PVT), ~­_ Entity Year-_t2ate T'axable Value_ Stmt#Void . Original T� Discnti ^ P81A_tt Fees Overage Amount Pd� �� _ Z REFUND ENTITY -2022 _ 0.00000 0 145289 N 78.53 0.00 0.00 0.00 0.00 78.53 EMG MS DIST M 2022 0.02266 50,088 64189 N 11.30 0.00 0.00 0.00 0.00 11.30 BRAZOS COUNTY 2022 0.42941 50.088 64189 N 215.08 0.00 0.00 0.00 0.00 216.08 COLLEGE STATION ISD 2022 1.17810 50,088 64189 690.09 0.00 0.00 0.00 0.00 590.09 895.00 Balance Due As Of 1013112022: 78.53 Tender _ Detalls-- _ Description __Amount; Check REPOST 2022MHESCROW 895.00 $95.00 v& -392 Pg2$1 _Operator Batch --- ---- ---- _ ---- -T lemerson 43098 (2022_MH EscroM Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code T-Att-5 aE= APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS BRANDY GIRL PROPERTIES LLC PO BOX 9734 COLLEGE STATION TX 77842-7734 PROPERTY DESCRIPTION Collecting Tox for: (taxing entitles) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Legal: MYERS CATTLE UNIT W;# 2 31156375-000 MAGNOLIA OIL WGIDDINGS (AUSTIN CHALK AB 160 /MAYS T H SUR .0766090000 R Address: - Account# 444697 TAX PAYMENT INFORMATION Name of Taxiing Unit Tax Year of Refund ZREFUND 2022 Taxpayer's reason for refund: OP -Overpayment REFUN D TO; BRANDY GIRL PROPERTIES LLC PO BOX 9734 COLLEGE STATION TX 77842-7734 Payment Date Amount Paid Refund Amount Requested 12/31/2022 $16L35 $6503 Sign low and return form to the Brazos County Tax Office. "1 he Eby apply for the refund o�the Above -described taxes and certify that the information on this form is true and correct." Phone # Date Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERPAMTION e tax refu is IVj pproved I isapproved Aut ized Officer signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date Ev�l. 3 9 pg. `z TAX RECEIPT 01/05/2023 04:04PM KRISTEEN ROE, CTA PH# (979) 775-9930 _ BRAZ-OS-COUNTYTAX-ASSESSOR COLLECTOR Receipt Number 4151 COUNTY PARK CT BRYAN,TX 77802 3223891 Date Posted 12/31/2022 Payment Type P Payment Code OvedRefund Total Paid $161.95 PAID BY: BRANDY GIRL PROPERTIES LLC PO BOX 9734 COLLEGE STATION, TX 77842-7734 Property ID Geo Legal Acres Owner Name and Address 444697 31-156375-000-R-031156375000R001010 0.0000 BRANDY GIRL PROPERTIES LLC Legal Description PO BOX 9734 MYERS CATTLE UNIT WFt2 31155375-000 MAGNOLIA OIL WGIDDINGS (AUSTIN CRALKAB 160 /MAYS COLLEGE STATION, TX 77842-7734 T H SUR.0766090000 R Situs DBA Name Entity Year Rate Taxable Value Stmt # Void Original Tax Discnts P&I Att Fees Overage Amount Pd Z REFUND ENTrlY 2022 0.00000 0 145961 N 65.03 0.00 0.00 0.00 0.00 65.03 EMG SVCS D)ST K7 2022 0.02256 5,920 14959 N 1.34 0.00 0.00 0.00 0.00 1.34 BRAZOS COUNTY 2022 0.42941 5,920 14959 N 25.42 0.00 0.00 0.00 0.00 25.42 NAVASOTA ISD 2022 1.17509 5.920 14959 N 69.56 0.00 0.00 0.00 0.00 69.66 161.35 Balance Due As Of 1213112022: .65.03 Tender Details Description Amount Check 1083 161.35 161.35 Operator Batch voipg. Total Paid tmcofe 44096 (01/0512023TM) 161.35 Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code u.• - BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2022-2023 BUDGET YEAR NO.2=3 23.01- 23.03 On this the 141 day of March 2023 at a regular meeting of the Commissioners' Court the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen; County Clerk The following proceedings were held: THAT WHEREAS, on 140' day of March 2023. the Court heard and approved a budget amendment(s) for the 2022-2023 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2022, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 141' day of March 2023. THE COMMISSIONERS -_COURT OF BRAZOS COUNTY, TEXAS. Un Peters, County Judge Original: County Clerk's Office and Attached to the original budget voc. 392 Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 23.01 3/14/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Hotel Occupancy Tax Fund Hotel Occupancy Tax Repair and Maintenance Expenditure 16,300.00 Hotel Occupancy Tax Fund Hotel Occupancy Tax Professional Services Expenditure 16,300.00 Hotel Occupancy Tax Fund To reallocate funds for the surve y,engineering, design, bidding and construction services fbEAjgM±nM Rep, iect (CEP#23--Wiat the Expo. 11-1 H�,�1,y�ors. _ z..r ]y cr CottritjtJudgeA-pro iil FoT Oraele=lynt Ovl �.� �rw=.��. , � �:;,° . _� s,�.-,.. ��., ..�: ��;,��" ,.3 +..�... ,,..$ ..s Via:= �; `:� �:� _ <s•,�ati .s �t.,�+,� ,.a...�.�:�� _ �: _ �`_..-- � FUND DIV • ACCT Change In Budget ACCOUNT NAME 11000 11002500 65400000 (16,300.00) 11000 11002500 72590000 I6,300.00 z g 5 Vol. pg. ! BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 23.02 2/1412022 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Grant Funds BV Human Trafficking Task Force Development Revenue 250,000.00 Grant Funds BV Human Trafficking Task Force Development Salary and Wages Expenditure 133 080.00 Grant Funds BV Human Trafficking Task Force Development Benefits Expenditure 67.243.00 Grant Funds BV Human Trafficking Task Force Development Departmental Support Expenditure 49,677.00 BV human Trafficking Task Force Development Grant ,Recognize revenue for the new FY 2023 BV Human Trafficking Task Force Development G NNP! Date• _ ... _ . ____ _____�_ . -- _-- - 3/8/26231 'County ge Approval — _ Date Jud For Oracle Entiy Orii ` FUND DIV ACCT Change in Budget ACCOUNT NAME 30000 283700 48062900 250,000.00 30000 283700 516I5000 133,080.00 30000 283700 53100000 67,243,00 30000 283700 60080000 4,000.00 30000 283700 60500000 42,113.00 30000 283700 61801000 3,564.00 6 9 2 Pg. 2 8 6 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 23.03 3/14/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Permanent Improvement Fund Sheriffs Office - Administration Capital Capital Outlay Expenditure 966,193.67 General Permanent Improvement Fund Expenditure 966,193.67 2023 Certificates ofl Obligation Revenue 966,193.67 2023 Certificates of Obligation Courthouse Security Renovations Capital Outlay Expenditure 966,193.67 General Permanent Improvement Fund and 2023 Certificates of Obligation Reallocation of funds for the Courthouse Security Remodel (CIP #21-623). Date 201 74 FUND DIV ACCT Change In Budget ACCOUNT NAME 45000 63280001 80101000 (966,193.6 45000 00000000 9I123000 966,193.67 43232 00000000 49015000 966,193.67 43232 63432320 80101000 966 193.67 Personnel Change of Status Commissioners' Court Date: Department Submitting Information: Purpose of Submissions: ( Mar 9, 2023 ) 03-14-2023 Human Resources Consider and Take Action on Change Employment �Dgp�rtment Name r Tax Assessor - Collector - Administration Aguero Diaz, Maria Juvenile Services - Detention Balley, Aaron Juvenile Services - Detention Greathouse, Semequla County Judge Mays, Spencyr Juvenile Services - Detention Scott, Tiffanle Sheriff Office - Administration Tatum, Romine Juvenile Services - Court Tunsel, Marsha Juvenile Services - Detention Walker, Beatrice Juvenile Services - Detention Wallace, Lawrencia '4 Separations `,1':Departtgnt Name Employee Name Y ^Bolton, Tax Assessor - Collector - Connie Administration District Attorney - Administration Eades, Amy Facilities Services - Administration Lerma, Maria Sheriff Office - Jail Administration Menefee, Emalyn Juvenile Services - Detention Perry, Desmond Exposition Center - Administration Pineda, Jesus Tax Assessor - Collector - Rodriguez, Martha Administration Approved in Commissioners' Court: 03-14-202 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) v®i. -3.99_ pg. 2 8 8 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 03-14-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To No PAF Submissions Approved in Commissioners' Court: 03-14-2023: County .fudge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. 392 pg. _2_8.p-